HomeMy WebLinkAboutCouncil Actions 02-02-98WHITE
33710
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 2, 1998
12:lSp. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order - Roll Call. Council Member Parrott was
absent.
Ae
Roanoke City Council will hold a joint meeting with the Roanoke County
Board of Supervisom at 12:15 p.m., in the Emergency Operations Center
Conference Room, Room 159, fa'st floor of the Municipal Building.
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 2, 1998
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend John L. Washington,
Pastor, Faith and Hope Church of God and Christ.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 5, 1998,
at 7:00 p.m.
2
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
CONSENT AGENDA
C-1
C-2
(Approved 7-0.)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication l~om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (AX1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #110-132 Executive Session.
A report of the City Attorney requesting an Executive Session for
consultation with legal counsel as to specific legal matters requiring the advice
of counsel, specifically an issue involving the use of City-owned land lying
within the City, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #83-132-166 Executive Session.
C-3
A report of the City Manager with regard to personnel lapse for the
second quarter of fiscal year 1997-98.
RECOMMENDED ACTION: Receive and file.
File #60-104
C-4
A report of the City Manager recommending approval of a revised date
for the public hearing on the fiscal year 1998-99 budget.
RECOMMENDED ACTION: Concur in the recommendation.
File ~60
C-5
Qualification of the following persons:
Roy E. Bucher, Jr., as a member of the Roanoke
Civic Center Commission for a term ending
September 30, 2000;
File #15-110-192
Barbara N. Duerk as a member of the Roanoke
Neighborhood Parmership Steering Committee
for a term ending November 30, 1998;
File #15-110-488
Louise C. Williams as a member of the Board
of Zoning Appeals for a term ending
December 31, 2000; and
File #15-51-110
4
Thomas M. Winn~ III, as a member of the Youth
Services Citizen Board for a term ending
May 31, 2000.
File #15-110-304
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Presentation of a slide update on Virginia's Explore Park. Roger F.
Ellmore, Spokesperson. (15 minutes)
Received and f'ded.
File #365
0
PETITIONS AND COMMUNICATIONS:
None.
5. REPORTS OF OFFICERS:
a. CITY CLERK:
A report advising of expiration of the three-year terms of office
of Harry F. Davis and Melinda J. Payne as Trustees of the
Roanoke City School Board on June 30, 1998, and applications
for the upcoming vacancies will be received in the City Clerk's
Office until 5:00 p.m., on Tuesday, March 10, 1998.
Received and filed.
File #38-110-467
5
b. DIRECTOR OF FINANCE:
A financial report for the month of December, 1997.
Received and fried.
File #1-10
6. REPORTS OF COMMITTEES:
A report of the Bid Committee recommending execution of a contract
with Raymond E. Jackson Constructors, Inc., in the amount of
$118,437.00, for upgrade of the heating, ventilating and air conditioning
systems at the City's Main Library; and appropriation of funds in
connection therewith. Council Member John H. Parrott, Chairperson.
Adopted Ordinance No. 33710-020298 and Ordinance No. 33711-
020298. (7-0)
File #60-323
be
A report of the Water Resources Committee recommending authorization
to advertise ce~ain City property for sale to the general public, which
property is located in Roanoke County across Underhill Avenue, S. E.,
near the City's Water Pollution Control Plant. Vice-Mayor Linda F.
Wyatt, Chairperson.
Adopted Resolution No. 33712-020298. (7-0)
File #166-468
A report of the Water Resources Committee recommending that the City
Manager be directed to retain the services of a consultant, to be funded
by the Water Fund, to develop a comprehensive land use plan for Carving
Cove Reservoir property. Vice-Mayor Linda F. Wyatt, Chairperson.
The City Manager was directed to retain the services of a consultant,
pursuant to the City's Procurement Code, to study the City's entire
Carvin.q Cove Reservoir property and produce a comprehensive land
use plan for such property with the objective of maximizing
6
recreational uses of the property while at the same time protecting
the primary water supply for the citizens of Roanoke from any use
that would adversely affect the quality or quantity of such water or
the cost of producing potable drinking water, such study shall be
funded by an appropriation from the Water Fund; and that the
Members of Council be invited to provide input regarding the
request for proposal
File #405.468
7. UNFINISHED BUSINESS: None.
0
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 33705, on second reading, amending and reordaining
Section 20-89, Penalties for unlawfifl parking, of the Code of the City of
Roanoke (1979), as amended, the amended section to provide for the
increase of certain penalties for unlawful parking within the City of
Roanoke; and providing for an effective date.
Adopted Ordinance No. 33705-020298 on second reading~ (7-0)
File #5-20-24
Ordinance No. 33706, on second reading, amending the proffered
conditions for rezoning of a tract of land containing 5.44 acres, more or
less, located at 2941 Peters Creek Road, N. W., described as Official Tax
No. 6410103, which rezoning was previously approved by the Council of
the City of Roanoke, pursuant to Ordinance No. 32658-092595 adopted
on September 25, 1995.
Adopted Ordinance No. 33706-020298 on second reading (7-0)
File #51
Ordinance No. 33707, on second reading, rezoning a tract of land
containing 0.13 acre, more or less, described as Lots 25 and 26, Block 7,
Map of Laurel Terrace Corporation, Official Tax No. 3120713, more
7
commonly known as 2143 Byrd Avenue, N. E., l~om LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density
District.
Adopted Ordinance No. 33707-020298 on second reading. (7=0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Trout inquired about the status of acquiring a new
portable acoustical shell for the Auditorium at the Roanoke Civic
Center; whereupon, the City Manager advised that the acoustical
shell will be a priority in the next round of Capital Maintenance and
Equipment Replacement Program funding, and, if approved by
Council, the acoustical shell will be in place in time for the fall season
of The Roanoke Symphony.
File #192-261-270
Council Member Swain called attention to concerns expressed by
certain residents of the City regarding the encroachment of infill
housing in their neighborhood, which infill housing is not compatible
with the overall character of the remainder of the neighborhood. He
requested that the City Manager investigate this specific concern
and, in addition, provide Council with a report on the seriousness of
the issue, city-wide.
File #178
8
bo
Council Member Trout requested that City officials confer with
officials of the Virgio'nia Department of Transportation to determine
if the vertical screen/fence can be reinstalled on 1-581 at the location
of Cycle Systems, Incorporated.
File #77-66
Council Member Trout inquired if the barrels on 1-581 in the vicinity
of the ramp leading to the Roanoke Civic Center can be removed
inasmuch as certain construction in the area has been completed.
File #66-77-192
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10.
OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Barry W. Baird was appointed to the Roanoke Valley Greenways
Commission for a term ending June 30, 1999.
File #15-110-379
9
David A. Morgan was appointed to the City of Roanoke Transportation
Safety Commission for a term ending October 31, 2000.
File #15.110-316
Acree Hayes was appointed to the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 30, 1998.
File #15.110-488
S. Deborah Oyler was appointed to the Industrial Development Authority
for a term ending October 20, 2001.
File #15-110-207
Joel W. Richert was appointed to the Board of Zoning Appeals for a term
ending December 31, 2000.
File #15-51-110
Sherman A. Holland was appointed to the Roanoke Valley Area
Metropolitan Planning Organization for a term ending June 30, 1999.
File #110-326
In the absence of the Mayor and Vice-Mayor, Council Member White was
appointed as Chair pro tern to preside over the regular meeting of
Council on Tuesday, February 17, 1998.
File #132
l0
ROANOKE CITY COUNCIL
ROANOKE COUNTY BOARD OF SUPERVISORS
JOINT MEETING
Monday, February 2, 1998 - 12:15 p.m.
Emergency Operations Center Conference Room 159
Roanoke City Municipal Building
215 Church Avenue, S. W.
AGENDA
m
CALL TO ORDER/ROLL CALL:
Roanoke City Council
Roanoke County Board of Supervisors
WELCOME:
David A. Bowers, Mayor
City of Roanoke
INVOCATION AND LUNCH
OPENING REMARKS:
Mayor Bowers
Chairman Johnson
REQUESTS TO MAKE ADDITIONS OR CHANGES TO THE
ORDER OF AGENDA ITEMS:
Sa
ITEMS FOR DISCUSSION:
(Items G and H are continued from the October 28, 1997
meeting)
Update on the Higher Education Center. W. Robert Herbert,
City Manager.
Report on tourism in the Roanoke Valley and future plans.
David L. Kjolhede, Executive Director, The Roanoke Valley
Convention & Visitors Bureau.
Report on Regional Stormwater Management Program.
George Simpson, Roanoke County Assistant Director of
Engineering and Inspections, and William F. Clark, Roanoke
City Director of Public Works.
Report on Virginia Regional Industrial Facilities Act of 1997
(New River Valley Commerce Park). W. Robert Herbert, City
Manager.
Briefing on future plans for the Pinkard Court Subdivision.
Alvin L. Nash, President, Blue Ridge Housing Development
Corporation.
Report on the Regional Juvenile Detention Center. John
Chambliss, Assistant County Administrator for Human
Services, and Glenn D. Radcliffe, Roanoke City Director of
Human Resources.
Update on Needs Assessment for the Regional Teen Center.
W. Robert Herbert, City Manager, and Elmer Hodge, County
Administrator.
Update on Low Band Tourist Radio System on the Blue
Ridge Parkway. W. Robert Herbert, City Manager, and Elmer
Hodge, County Administrator.
Funding Analysis
Roanoke County & Roanoke City
In an effort to develop an equitable, sustainable funding source, the Roanoke Valley
Convention and Visitors Bureau is proposing funding t~om the City and the County based
on a four year average of lodging, meals and admission taxes. The funding level we are
recommending is 8%. Funding at this level would provide a return of the "buying
power" the Bureau has lost over the past four years with flat funding. It will solve the
competitive funding issue for the Bureau in the short term - 1 to 2 years - but long term,
increased funding will still need to be addressed.
Funding Formula
City of Roanoke
Taxes collected
Lodging, meals, admissions
FY 93/94 FY 94/95 ' FY 95/96 FY 96/97
$6,142,000 $6,456,000 $7,040,000 $7,434,000
$27,072,000 .'- 4 = $6,768,000 x 8% = $541,440
County of Roanoke
Taxes collected
Lodging, meals, admissions
FY 93/94 FY 94/95 FY 95/96 FY 96/97
$2,575,000 $2,784,000 $2,799,000 $2,813,000
$10,971,000 ~- 4 = $2,742,750 x 8% = $219,420
FY 97/98
Current Funding Level
Request for
FY 98/99 8%
City of Roanoke $500,000
County of Roanoke $107,500
$607,500
$525,000 $541,440
$165,000 $219,420
$690,000 $760,860
As can be seen by the above table, the current funding request is only approximately ½ of
the amount based on 8%. This will allow an extra year for phasing in the request, while
still providing some additional buying power for Bureau programs.
It should be noted that nearly 80% of any additional funding over current levels will go
directly towards marketing. Primarily, advertising and production of collateral materials
will be the beneficiaries of this investment.
FAX TRANSMISSION
CITY CLERK'S OFFICE
P I 5 CHURCH AVENUE, $. W.
ROANOke, VIRGINIA 240 I I - 1536
(540) 853-2'54 I
FAX: (540) 853- I 145
To: Mary Allen
Fax ti: 772-2193
From: Mary F. Parker
Subject:
Date: January 30, 1998
Pages: 1, including this cover sheet.
Pursuant to our telephone conversation this morning, Council Member White is requesting that
an item be included on the February 2 agenda for a briefing by Roanoke County officials on
future plans for the Pinkard Court Subdivision. Specifically, Mr. White would like to know what
relocation assistance, if any, will be provided to residents of Pinkard Court; and for the sake of
future generations, will a historical marker be erected to acknowledge that the community
existed.
If you have questions, or if I may provide additional information, please feel free to call me.
REC!i~',~E O
CITY CEE ~,S OFF'i~i~
'97 DEC 3 A10:58
& Visitors Bureau
December 2, 1997
Mary Parker
Office of the City Clerk
215 Church Avenue SW, Room 456
Roanoke, VA 24011-1536
Dear Mary:
I am writing to you to request 5 to 10 minutes on the agenda of the next joint meeting of
the City Council - County Supervisors. I want to give them a brief update on the state of
tourism in the Roanoke Valley and briefly share some future plans.
I would appreciate you informing me of the meeting date and location as soon as they are
established. Thank you for your consideration in this matter.
Sincerely,
David L. Kjolhede
Executive Director
DLK/hrs
"Capital of the Blue Ridge"
Marketplace Center 114 Market Street, Roanoke, VA 24011-1402
(540) 342-6025 · Fax: (540) 342-7119
ROANOKE CITY COUNCIL ....... ROANOKE COUNTY BOARD OF SUPERVISORS
October 28, 1997
12:00 noon
A joint special meeting of the Roanoke City Council and the Roanoke County
Board of Supervisors was called to order on Tuesday, October 28, 1997, at 12:00
noon, at the Roanoke County Administration Center, Fourth Floor Conference Room,
5204 Bernard Drive, S. W., Roanoke, Virginia, with Vice-Mayor Linda F. Wyatt and
Chairman Bob L. Johnson presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: C. Nelson Harris, John H.
Parrott, James O. Trout, William White, Sr., and Vice-Mayor Linda F. Wyatt ......... 5.
ABSENT: Council Member Carroll E. Swain and Mayor David A. Bowers~2.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Fenton F.
Harrison, Harry C. Nickens, Lee B. Eddy, H. Odell Minnix and Bob L. Johnson--5.
ABSENT: None .................................................................................... O.
ROANOKE CITY STAFF PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Jesse A. Hall, Deputy Director of Finance; Wilburn C. Dibling, Jr., City
Attorney; Mary F. Parker, City Clerk; William F. Clark, Director, Public Works;
George C. Snead, Jr., Director, Public Safety; Kit B. Kiser, Director, Utilities and
Operations; Glenn D. Radcliffe, Director, Human Development; Kenneth S. Cronin,
Manager, Personnel Department; Angelita Y. Plemmer, Public Information Officer;
and J. Greg Reed, Civil Engineer.
ROANOKE COUNTY STAFF PRESENT: Elmer C. Hodge, County Administrator;
John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant
County Administrator; Paul M. Mahoney, County Attorney; Diane D. Hyatt, Director
of Finance; Mary H. Allen, Clerk to the Board; Ann Marie Green, Public Information
Officer; George W. Simpson, Assistant Director, Engineering and Inspections
Department; and Thomas S. Haislip, Director of Parks and Recreation.
OTHERS PRESENT: Jacqueline L. Shuck, Executive Director, Roanoke
Regional Airport; and Mark F. Courtney, Director of Planning and Market
Development, Roanoke Regional Airport.
Following lunch, the business session convened at 12:30 p.m.
INSURANCE-CITY EMPLOYEES: Kenneth S. Cronin, Manager, Roanoke City
Department of Personnel Management, presented a written report of the City
Manager advising that the current one year dental insurance contract with Delta
Dental Plan of Virginia will expire on December 31, 1997; the City of Roanoke has
joined with other governmental entities in the Roanoke Valley to consider joint
purchase of dental insurance; regional cooperation in the form of joint purchasing
of dental insurance provides the City of Roanoke with an opportunity to improve the
level of dental coverage for employees at a reasonable rats and receive a multi-year
contract; and Slabaugh Morgan White ranked Delta Dental Plan of Virginia as the
company most responsive to the request for proposals, and members representing
each governmental entity concurred in the ranking.
The City Manager recommended that Council authorize award of a contract
for dental insurance to Delta Dental Plan of Virginia for a period of three years
beginning January 1, 1998 and ending December 31, 2000, under the terms and
conditions contained in the City's present contract with such firm, except as
otherwise noted in the report, and that the City Manager be authorized to execute
said contract in a form to approved by the City Attorney and with the understanding
that Delta Dental Plan of Virginia will provide the City Manager with said contract for
execution no later than December 15, 1997.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33636-102897) A RESOLUTION authorizing execution of a contract and
related documents with Delta Dental Plan of Virginia to provide group dental
insurance for employees of the city and members of their families.
(For full text of Resolution, see Resolution Book No. 60, page 243.)
Mr. Harris moved the adoption of Resolution No. 33636-102897. The motion
was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Harris, Parrott, Trout, White and Vice-
Mayor Wyatt.,, .5.
NAYS: None--
.2.
(Council Member Swain and Mayor Bowers were absent.)
The Roanoke County Board of Supervisors adopted a motion to approve the
proposed joint contract for dental insurance with Delta Dental Plan of Virginia.
AIRPORT: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport,
presented an update on air service for the Roanoke Valley. She advised that the
Roanoke Regional Airport Commission commissioned a study to analyze the quality
of air service development and to identify any air service opportunities that were
missing. She stated that frequently, elected officials engage in discussions
concerning the airport and air service; whereupon, she presented information which
can be used to promote Roanoke's Airport. She advised that the Roanoke Valley
has, in effect, a comprehensive, proactive, aggressive air service development
program which involves extensive market research, various surveys including semi-
annual passenger surveys, a ticket survey in which tickets are analyzed to determine
which tickets are written for travel agencies, as well as airport destimations; and
local evaluation of scheduling regarding the types of aircraft landing in Roanoke,
available seats, and an ongoing evaluation of air fares. She called attention to an
outreach program with the Economic Development departments of Roanoke City,
Roanoke County and the New River Valley, along with the Roanoke Valley
Convention & Visitors Bureau and hotels and motels which target cities with good
air service and the kind of air fares that will lure conventions to the Roanoke Valley.
She advised that airport officials enjoy a good relationship with travel agencies and
encourage them to report any problems regarding air fares, and travel agencies are
provided with useful statistical information. She stated that the Roanoke Valley has
an extremely strong passenger base, which is predominantly business; and
Roanoke's fares are high, but air fares are high throughout Virginia.
(See Air Service Development Program Evaluation and Opportunities Assessment
on file in the City Clerk's Office.)
CONSULTANTS REPORTS-WATER RESOURCES-SEWERS AND STORM
DRAINS: George W. Simpson, Assistant Director, Roanoke County Engineering and
Inspections Department, presented an update on the Regional Storm Water Plan.
He advised that the Plan, which is now completed, has been in progress since 1985,
the Plan concentrates on 16 priority watersheds in the Roanoke Valley and covers
approximately two-thirds of the entire valley, and the Plan goes a long way toward
addressing flooding problems in the Roanoke Valley. He explained that the Roanoke
County Board of Supervisors has been briefed on the plan, and a presentation will
be made to Roanoke City Council on November 3, to Salem City Council on
November 5, and to the Vinton Town Council on November 18.
J. Greg Reed, Civil Engineer, Roanoke City Department of Engineering,
advised that two regional detention basins are proposed in the regional study, and
it was determined by the consultant that the detention basins are well located and
will provide positive benefits. He explained that one detention basin will be located
in the Montclair neighborhood and the other will be located in the North Lakes
neighborhood, both in Roanoke County, which will provide benefits to those specific
neighborhoods, as well as downstream in the City of Roanoke, thus creating
regional benefits to both Roanoke County and Roanoke City. He advised that
assuming all of the necessary permits can be obtained, it is proposed to move
forward with construction of the detention basins in approximately early 1998, and
total cost for implementation of the regional plan for identified projects is $61
million, plus any costs associated with floodproofing.
PARKS AND RECREATION: Elmer C. Hodge, Roanoke County Administrator,
advised that Roanoke County has been successful in operating a County Recreation
Center on Brambleton Avenue, which is the combination of a teen center and a
senior citizen center. He stated that at the last joint meeting, an inquiry was made
if it would be feasible to operate a similar center in downtown Roanoke in the City
Market area, and City Council and the Board of Supervisors requested that the two
administrations review the matter.
Mr. Hodge advised that approximately $15,000.00 was spent for equipment
and minor renovations to the current teen center; current membership is
approximately 300; in 1995-96, there were 5,069 attended events and in 1996-97,
there were 4,311 attended events (does not include attendance at periodic special
events and Battle of the Bands); the annual budget is $87,000.00 which covers a staff
of four persons and minor expenses, and this cost is offset by annual membership
dues of $12.00 and $4,000.00 received from special events, 50 per cent of gross
revenues are derived from arcade games and 16 per cent from vending machine
sales.
Mr. Hodge explained that it is estimated if a teen center is located in the City
Market area of downtown Roanoke, costs would be similar for renovations and other
operating expenses; however, rent and utilities would be an additional factor to
consider, as well as additional staff, depending upon the hours of operation. He
explained that the Brambleton Teen Center caters primarily to middle school teens,
while a teen center in downtown Roanoke might appeal to older teens.
Mr. Hodge advised that if the Board of Supervisors and City Council are
interested in a regional project of this nature which would be funded by both
localities, itl~.~mltended that a needs assessment be conducted by the Roanoke
City and R~COunty Parks and Recreation Departments to ascertain whether
there is s~ntereet from young people in the Roanoke area to move forward
and, if so, to detmmirm the best location for another teen center.
It was the consensus of both governing bodies that a report will be submittmJ
at the next joint meeting.
WATER RESOURCES-SEWERS AND STORM DRAINS: Kit B. Kiser, Director,
Roanoke City Utilities and Operations, advised that Roanoke City and Roanoke
County have worked together for a number of years on water/sewer contractual
matters; and Roanoke County has been responsible for a large amount of water line
construction. He further advised that the City has continued its water plant
expansion and water line extension projects, and the City of Roanoke, along with the
City of Salem, Town of Vinton and Botetourt County, are partners in a massive
sewage treatment plant and sewer interceptor expansion program; and a contract
has been awarded for work on the Tinker Creek Sewer Interceptor and for expansion
of the Sewage Treatment Plant to increase treatment capacity from 42 to 62 million
gallons per day. He noted that the Roanoke River Interceptor Sewer Project is under
contract, and the City has until January 1998 to make a decision on whether to
proceed with the other portion or to redesign the project.
LOW BAND RADIO SYSTEM: Mr. Hodge advised that at the July 23 joint
meeting, there was discussion regarding installation of a Iow band tourist radio
system on the Blue Ridge Parkway. He explained that no Federal funding is available
for installation of the system, however, the State will participate if the radio system
is installed on Interstate 81; if the system is installed on the Blue Ridge Parkway,
participating local governments will have to fund the entire cost; and the Virginia
Department of Transportation has estimated costs of installation in the range of
$50,000.00 and $90,000.00, with annual maintenance costs estimated to be
approximately $10,000.00. He explained that Blue Ridge Parkway officials
philosophically support installation of a Iow band radio system on the Blue Ridge
Parkway; however, the National Park Service has regulations which limit the use of
the system to public information and no commercial advertising.
Chairman Johnson advised that the majority of the Roanoke County Board of
Supervisors stands ready to proceed with the project on the Blue Ridge Parkway.
Vice-Mayor Wyatt advised that the Mayor has expressed support of the
project; however, she was unsure as to the position of the other members of City
Council.
It w~iR~Fe~neensu~ that the the etefl~ of Roanoke City and Roanoke County
will provid~~ Information with regard to cost and location; entities that would
be permitt~dl~q~the Iow band tourist radio system (Explore Park, Center in the
Square, etc,}~*Wflether or not the entities would be expected to contribute toward
costs of the system; and that the matter be reported to the two governing bodies at
the next joint meeting.
INDUSTRIES-LEGISLATION-FIFTH PLANNING DISTRICT COMMISSION: Lee B.
Eddy, Member, Roanoke County Board of Supervisors, advised that he represented
Wayne G. Strickland, Executive Director, Fifth Planning District Commission, who
couldnot attend the meeting. He presented copy of the Regional Industrial Facilities
Ac__[t of 1997, which allows those localities in the Fiftl~ -Plante
Fourth Planning District, plus the Counties of Bland, Wythe, and Franklin, to enter
into agreements for revenue sharing based upon industrial parks without having to
go to referendum. He explained that the Act allows any three or more localities in
the region to form an Authority to develop and operate a regional industrial facility
which could be occupied by manufacturing, warehouse distribution, office or other
commercial enterprise. He further explained that the Authority would be composed
of two members appointed by each of the participating governing bodies, the
Authority would be a political subdivision of the Commonwealth of Virginia with full
fiscal authority, including the authority to issue tax exempt bonds, and member
localities would have to agree to a plan for sharing revenues without the need for a
referendum. He inquired if there is sufficient interest to approach the Fifth Planning
District Commission and the New River Planning District Commission to initiate
special information sessions.
Following a brief discussion, it was the consensus that Mr. Strickland should
proceed with planning for special information sessions.
HOUSING/AUTHORITY-TOTAL ACTION AGAINST POVERTY: Chairman
Johnson advised that at its regular meeting on October 28, the Roanoke County
Board of Supervisors will consider a request of Lowe's, Incorporated, to rezone
property on Route 220 South; and if successful, the County of Roanoke will, on its
own behalf, contribute $1 million to the Total Action Against Poverty Blue Ridge
Independent Living Center to be used for affordable housing which, when fully
leveraged, should create a pool of approximately $3 million.
Vice-Mayor Wyatt commended Roanoke City and Roanoke County for
conducting meetings because the spirit of cooperation that exists has benefited the
citizens of both localities.
GREENWAY SYSTEM: As Chair of the Roanoke Valley
Commission, Mr. Eddy expressed appreciation to Roanoke City
approving the 1-581 pedestrian and bikeway connection.
Greenways
Council for
Them being no further business, the Vice-Mayor declared the special meeting
of the Roanoke City Council adjourned at 1:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Linda F. Wyatt
Vice-Mayor
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 2, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
%~~owers
Mayor
DAB:se
'l
WILBURN C. DIBLING, JR.
CITY ATFORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-122!
E-MAIL:cityatty @ ci.roanoke.va.us
February 2, 1998
STEVEN J. TALEV1
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Council Members:
This is to request that Council convene in Executive Session for consultation with
legal counsel as to specific legal matters requiring the advice of counsel, specifically an issue
involving the use of City-owned land lying within the City, pursuant to §2.1-344.A.7., Code
of Virginia (1950), as amended.
With kindest personal regards, I am
WCD:f
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Sincerely yours,
City Attorney
Honorable Mayor and Members of City Council
Roanoke, Virginia
RECEI~.'Eg
(.:ITY CLF~F.~fi r :~ ~'~'
February 2, 1998
'98 JAN 28 A10:57
Dear Mayor Bowers and Members of City Council:
Subject: Personnel Lapse for the Second Quarter of
Fiscal Year 1997-98 (October, 1997 - December, 1997)
Personnel lapse is generated due to employee turnover and vacancies in City departments.
For the current fiscal year, salary savings of $825,000 are projected as a result of these vacancies.
The following figures represent the status of Personnel Lapse for Fiscal Year 1997-98 as of
December 31, 1997:
General Fund:
Total Budgeted Personnel Lapse
($825,000)
Net adjusted First Quarter Reduction
$327,194
Second Quarter Personnel Lapse Generated
October $162,102
November 124,140
December 110,341
$396,583
Less Revenue Adjustment
(57,206)
Net Second Quarter Reduction
Total Personnel Lapse Reduction
$339,377
$666,571
Personnel Lapse Balance Remaining
after Second Quarter
The status of lapse is now being reported to City Council as a Consent Agenda item. A
fourth quarter report will provide a budget ordinance that encompasses all quarters, eliminates the
budgeted lapse amount and adjusts affected departmental operating budgets.
Please let me know if you have any questions.
WRH:abh
Respectfully Submitted,
W. Robert Herbert
City Manager
Honorable Mayor and Members of City Council
February 2, 1998
Page 2
CC:
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Diane S. Akers, Budget Administrator
Directors
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #60
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending approval of a revised date for the public hearing on the fiscal
year 1998-99 budget from Apd127, 1998 to Apdl 30, 1998, at 7:00 p.m., in the Exhibit Hall
at the Roanoke Civic Center, was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, February 2, 1998.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road,
S. W., Roanoke, Virginia 24018
E. Wayne Harris, Superintendent, Roanoke City Public Schools
James D. Ritchie, Assistant City Manager
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Jesse A. Hall, Deputy Director of Finance
W. Robert Herbert
February 4, 1998
Page 2
pc:
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
February .2, 1998
JAN 28 /~10:57
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Public Hearing for FY 1998-99 Recommended Budget
Dear Mayor and Members of Council:
On January 5, 1998, City Council adopted the budget study schedule for the FY
1998-99 recommended budget. This schedule included a special meeting of Council
for a public hearing on Monday, April 27. Due to a scheduling conflict at the Roanoke
Civic Center, the public hearing date has been changed to Thursday, April 30, 1998.
The time and location will remain at 7 p.m. at the Roanoke Civic Center Exhibit Hall.
Unless this change conflicts with any member of Council's schedule, I request
that you formally approve the revised date for the public hearing on the FY 1998-99
budget.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:DSA
CC:
Chairman, Roanoke City School Board
Superintendent of Schools
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Deputy Director of Finance
Director of Finance
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
Manager, Management and Budget
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #15-110-192
SANDRA H. EAKIN
Deputy City Clerk
James W. Stephens, Chair
Roanoke Civic Center Commission
2130 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Stephens:
This is to advise you that on January 22, 1998, Roy E. Bucher, Jr., qualified as a member
of the Roanoke Civic Center Commission for a term ending September 30, 2000.
Sincerely, .~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
Sandra H. Eakin, Deputy City Clerk
RECEIVED
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Roy E. Bucher, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Civic Center Commission for a term ending
September 30, 2000, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ---day o~~_ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #15-110-488
SANDRA H. EAKIN
Deputy City Clerk
William E. Skeen, Chair
Roanoke Neighborhood Partnership
Steering Committee
1938 Avon Road, S. W,
Roanoke, Virginia 24015
Dear Mr. Skeen:
This is to advise you that on January 15, 1998, Barbara N. Duerk qualified as a
member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
RECEIVr_D
CITY r~:rPr''c,,~.,.,.,, ,.. OFFir'.i=
~ J/~N 16 /~10:29
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Barbara N. Duerk, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Neighborhood Partnership Steering Committee for
a term ending November 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ay o .
ARTHUR B. CRUSH, III, CLERK
H:~AOENDA.OT~DOW~.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #15-51-110
SANDRA H. EAKIN
Deputy City Clerk
Robert R. Copty, Chair
Board of Zoning Appeals
3009 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Copty:
This is to advise you that on January 20, 1998, Louise C. Williams qualified as a
member of the Board of Zoning Appeals for a term ending December 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Lisa M. Cooper, Secretary, Board of Zoning Appeals
Sandra H. Eakin, Deputy City Clerk
'98 Jl~ 20 p4:47
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Louise C. Williams, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Board of Zoning Appeals for a term ending December 31,
2000, accordi'ng to the best of my ability. So help me God.
Subscribed and sworn to before me this ~)~.. day of ~3~,,~,
ARTHUR B. CRUSH, III, CLERK
BY
1998.
, DEPUTY CLERK
H:~AOENDA.OT~I:X3WE.WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #15-110-304
SANDRA H. EAKIN
Deputy City Clerk
Carolyn L. Word, Co-Chair
4102 Virginia Avenue, N. W., # 20
Roanoke, Virginia 24017
Dear Ms. Word:
This is to advise you that on January 22, 1998, Thomas M. Winn, III, qualified as a
member of the Youth Services Citizen Board for a term ending May 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Margaret T. Munton, Secretary, Youth Services Citizen Board
Sandra H. Eakin, Deputy City Clerk
RECEIVE. E,
(.;ITY C~cR~'~...~ r",Fi:~l']
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Thomae Winn, III, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Youth Services Citizen Board for a term ending May 31, 2000,
according to the best of my ability. So help me God.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDA.g~oc'F22.WPD
J~N-14-1998 11: 85 E,V, pLORE P~K 548 a27 1888 P. 0i
VIRGINIA'S
PARK
Office ~,x 8508
Vm,ini., 24014-050~
~540) 427-1800
RECEIVED
CiTY CL.'-' ~''~.r,~,~- OFF
January 14, 1998
Ms. Mary Parker
Clerk, Roanoke City Council
Fax ii 853-1145
Dear Ms. Parker;
I would like to request a work sc~ion with Roanoke City Council As
we discussed by phone on Monday, I would h'ke to present a 20 minute
slide update on Virginia's Explor~ Park. The council mcct~ of
Monday, February 2 starting at 2:00 PM was the mccti~ identified as
the next open date on your calendar.
Please let me know ifthis will be possible. If you have any questions or
need more information, I can be reached at thc Park. Thank you for
your help and consktcration.
cc: Rev. C. Nelson Harris
JAN-14-1998 11:07 540 427 1880 95X
TOTAL P.O1
P.Oi
FEB-14-1998 12:15
EXPLORE PARK
548 42? 1888 P.02
Presentation to Roanoke City Council
February 2, 1998
Mayor Bowers and members of City Council, thank you for the opportunity
to give you a quick update on the progress being made at Virginia's Explore
Park. A ~remendous amount of construction work is underway at the park.
The completion of this construction will dramatically change the perception of
the park to the citizens on the Roanoke Valley and the Blue Ridge Parkway
traveler. Please mark your calendars for Wednesday, May 6t~ as the
dedication date for the Roanoke River Parkway and thc Arthur Taubman
Welcome Center. With the opening of the Welcome Center, Explore will
move to a seven day a week schedule.
I would like to show you a short presentation that illustrates progress that has
been made at the park over the last year. I also would like to shar~ with you
a copy of our legislative report given to all members of the Oeneral Assembly
last week. This report details the pressing needs the park has for capital
infi-as funding.
Slide I - 9
FEB-14-1998 12:16
(Pink Lady Slipper flower) Virginia's Explore Park
concept was conceived in 198:5 by a number of Roanoke Valley
community leaders, looking for a way to insure the future
540 42~ 1~0
P. 02
MEB-1~-1998 12:1~ HMPhO~5 P~K ~0 ~27 1880 P.O~
progress of the valley by creating an attraction that would
stimulate the local economy while teaching visitor's and school
children about Virginia's unique natural and cultural heritage.
Situated in western Virginia offthe Blue Ridge Parkway,
Explore Park's 1,100 acres include a historic area covering three
periods in western Virginia history and environmental areas
featuring scenic trails along the Roanoke River gorge and a wide
variety of natural flora and fauna. The Park site was selected
because of its convenient location adjacent to the Blue Ridge
Parkway and its close proximity to the heavily traveled I-81
corridor.
Slide 10-12 (offici~b shaking Imnds in front of ~ea0 Groundbreaking
took place for the initial construction in 1991 and Explore Park was officially
opened to the public on July 2, 1994. It is a unique fusion of public and
private initiatives. The Virginia Recreational Facilities Authority created in
198'/by the Virginia General Assembly is the public partner responsible for
the day to day operation of the park. Private support is
generated by Explore's non-profit partner, The River Foundation, who is
FEB-14-1998 12: 1~ 540 42? 1880
P. 0S
FEB-14-1998 12:14 EXPLORE PARK 540 42? 1880 P.04
responsible for fired raising and lobbying efforts.
Slide 13-20 (teacher ia classroom with stmlents) Currently visitors stroll
through three historic areas depicting life in Virginia from 1,000
AD to 1850. The 19u~ century area includes the Hofauger
Home, the Wray Barn, home to livestock including antique
breeds, the blacksmith shop, a 1790s German bank barn and a
1860s one-room schoolhouse.
Slide 21-23 (people sitting on log at cabin) Since the park's ol~nins, the
18ts
century area has Srown from a longhunter's leanto to an early
settler's
cabin which was completed in December of 1996. At the cabin,
visitors
learn about a variety of the pioneers' daily tasks including
gardening, tool
making, cabin repairs, and htm~.
Slide 24-28 (winter ami summer sl~lter) The Native American area has
been
developed from a work shelter to an authentic bark covered
wigwam in a
reconstructed village atmosphere. This area replicates
aboriginal
woodland culture and lifestyles. The wigwam was completed in
1997 by
staff and a core of volunteers who donated over 2,000 hours of
work.
FEB-14-1998 12:16 540 427 188~
P. 04
Slide 29-34 (Dean praying to heavens)
period
Interpreters dressed in
appropriate clothing present the everyday lifestyle and
demonstrate the
crafts and trades of Native American and European based
cukures that
settled in western Virginia generations ago.
Slide 35-42
season
events
(man on hor~ at Hou~z Barn riehl) During the 1997
Explore Park hosted a number of successful weekend special
including Days of Revolution, Pow Wow, Fort Days, Traditions
in Appalachia, Fall Harvest Festival, and Muster on the Green.
A lot of fun was had by all in attendance and Explore Park
acquired a lot of first time visitors to the park.
The Sl~cial event weekends for the 1998 season include:
a. Pow Wow - May
b. Mountain Bike event - June
c. Fort Days - June
d. Traditions of Appalachia - September
c. Muster on the Green - September
Rawanoke Trading Company slide...
Slide 43-44 (at books)
our gift
FEB-I~-ISE~8 12:17
Some of the goods made within the park are sold at
54~ 427 188E~
P. 05
MEB-14-1998 12:15 H×PLORE PARK 540 42? 1888 P.06
shop "The Rawanoke Trading Company". The Rawanoke
Trading
Company stocks a variety of items related to the parks
educational
programs that appeal to school children and Blue Ridge Parkway
travelers
alike,
Slide 45-46 (at bridge) Explore Parks growth is notable
considering the demands on public resources and the Park's
relative youth. I'm pleased to report that starting this spring,
visitors to Explore Park will have the opportunity to enjoy a
number of new venues, including:
improved access into Explore Park by way of the Roanoke River
Parkway, the one-and-on~-half mi!e, federally funded direct link
to the Blue Ridge Parkway;
Slide 4748 (at Weleome Center)
enhanced visitor
services with the addition of the Arthur Taubman Welcome
Center; an information center higtdigh6ng the features and
attractions available in western Virginia, a rest area for Parkway
travelers, and an orientation and ticketing station for Park
visitors;
Slide 49-51 (Front of Tavern) eagerly awaited food service at the 1790s
FEB-14-1998 12:17 540 42? 188~
P. 06
Brugh Tavern: Originally located along the
Great Wagon Road in Botetourt County(better known today as
I-81), the
Brugh Tavern will be a year-round restaurant featuring fine
dining in a
frontier ambiance setting. It is located at the terminus of the
Roanoke
River Parkway.
Slide 52-53 Olde v~ew of Church) 1880s Mountain Union Church: This
popular Botetourt County landmark will be used to emphasize
the
significance of religious life in 19m century Virginia. The
completion of the
interior is presently underway. The church will also be leased
tothe
general public for weddings, church services, and other
appropriate types
of events.
Slide 54-55 (at loe~tion picture) Slone Grist Mill: An 1850s mill
which once
stood on the south prong of Pigg River, about 4 1/2miles
northwest of
Ferrum in Franklin County, will be reassembled at Explore Park
in the Fall of 1997 with completion scheduled in late 1998.
Recreation slides:
Slide S6-62 (mounutin bikin~ picture)
history area is
FEB-14-19~
Even though the living
our best known attraction, we are quickly becoming a favorite
recreational
haven for families and travelers. Explore Park's outdoor
recreation
12:17 540 42? 18e~
FEB-l~-1998 1~-~ 1~ EXPLORE P~RK ~0 ~? 1880
features include easy to moderate hiking trails, picnic facilities,
in the Roanoke River. New to the park this year, will be five
miles of
Mountain Bike trails presently being designed by the
International
Mountain Bike Association's Trail Care Crew and a festival site
which will
be used for other non-historic events.
Slide 63-66 (Explore Park sign) This is an exciting time for
Virginia's
Explore Park. The number of school groups, tour groups and
families now
visiting the park takes us another step toward the ultimate goal
of teaching
thousands of people about our region's history, culture and
environment.
Thank you for the Support the city of Roanoke as given Explore
Park in the past, and your ongoing support in the future. I will
be happy to answer and question you may have.
FEB-14-19g8 1~:17 540 4~? 1880 95X TOTAL P.88
P.08
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 2, 1998
File ~.467
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Chapter 9, ~, of The Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this is to
advise you that the terms of office of Harry F. Davis and Melinda J. Payne will expire on
June 30, 1998.
Pursuant to Section 9-16 of The Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall 'announce its intention to elect trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Council and
(2) advertisement of such intention in a newspaper of general circulation in the City twice
a week for two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Application forms will be available in the City Clerk's
Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday. Information describing the duties and responsibilities of School Board
Trustees will also be available.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Department of Finance
City of Roanoke, Virginia
February 2, 1998
RECEIYEO
C l T ¥ C':.: :":' ' ' '" ~'
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
December Financial Report
This financial report covers the first six months of the 1997-98 fiscal year. The following narrative
discusses revenues and expenditures to date.
General Fund revenues reflect an increase of 4.63% or $2,496,000 compared to FY97. Variances in
specific categories of revenues are as follows:
General Property Taxes increased 3.74% or $792,000. Real estate tax revenue rose 2.2% from FY97.
Collections through December total $21,267,000 or 52.09% of the estimate for the year. Public services
Corporation taxes also rose slightly.
Other Local Taxes rose 3.40% or $547,000 resulting from increases in sales tax revenue and electric
service utility taxes. E911 telephone surcharge revenue, cable television franchise taxes, and prepared
food and beverage taxes also increased. BPOL taxes were down through December, however the
majority of this revenue is received in the spring.
Revenue from Use of Money and Property is up $173,000 or 36.73% due to growth in interest
revenue resulting from higher average daily cash balances in the General Fund.
Grants-in-Aid Commonwealth increased 6.09% or $763,000 due to a timing difference in the receipt
of Jail Block Grant revenue and an increase in Virginia Juvenile Community Crime Control Act revenue.
Revenue from shared expenses has grown due to increased reimbursements for the Sheriffs Department.
These are partially offset by a decrease in Comprehensive Services Act revenues through December.
Grants-in-Aid Federal Government decreased $9,000 or 35.29% due to a timing difference in the
receipt of FEMA revenue.
Charges for Services are up $86,000 or 5.03% due to increased billings for EMS services and weed
cutting and demolitions. These increases are partially offset by a decline in bulk garbage collections.
Miscellaneous Revenue has decreased $23,000 or 16.44% due to a decline in proceeds from the sale
of surplus property.
Internal Services rose $181,000 or 20.58% due to a billing of $134,000 by Occupational Health
Services to the Risk Management Fund to help fund the operation of the employee health clinic. FY98
is the first year for such billings. Engineering billings also increased, while billings by Street Maintenance
and Building Maintenance declined.
Honorable Mayor and Members
Roanoke City Council
February 2, 1998
Page 2
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 4.62% or $3,743,000 since FY97.
Variances in individual expenditure categories are discussed as follows:
Judicial Administration expenditures rose 13.34% or $257,000. Personal services costs in the Sheriff
and Commonwealth Attorney's department increased. The Clerk of Circuit Court expenditures are up
due to the purchase of various office equipment and increased binding expenses in FY98. Law library
expenditures also increased slightly.
Public Safety expenditures increased $1,059,000 or 5.83%. Personal service costs and fleet
management charges in the Fire Department rose. Jail expenditures are up due to a rise in personal
service costs and the purchase of vehicles and computer equipment. The increase in Jail expenditures
is partially offset by an increase in reimbursements. Juvenile Detention Home expenditures rose due to
the purchase of security equipment and a decrease in reimbursements received from other localities.
Public Works expenditures are up $1,003,000 or 7.90% largely due to the purchase of approximately
36,000 automated refuse containers by the Solid Waste Management department. A slight decrease in
bridge inspection expenditures within the Engineering Department is offset by an increase in Paving
Program expenditures. Streets and Traffic and Snow Removal costs also decreased slightly.
Community Development expenditures decreased $124,000 or 8.58% due to a timing difference. In
November of FY97, the City made a contribution of $175,000 to the Hotel Roanoke Conference Center
Commission, matching a contribution of the same by Virginia Tech. A matching contribution of
$131,250 was paid in January of FY98 with another $43,750 to be paid later in the spring. The decrease
caused by these timing differences is partially offset by an increase in Community Planning expenditures.
Transfer to Debt Service decreased $750,000 or 11.07%. The Series A-7 Jail Facility Bonds and
Series A-8 Public School Improvement Bonds matured in August 1996. Therefore, transfers to Debt
Service were not required for these issues in the current year, causing the category to decline. For the
year, transfers will total $9,510,800, an increase of $200,000 from FY97.
Nondepartmental expenditures rose $1,589,000 or 41.37% due to increases in transfers to the Fleet
Management, Capital Projects and Grant Funds which are partially offset by a decrease in transfers to
the Nursing Home Fund. The increase in transfers to Fleet Management is due to the appropriation of
$457,000 of CMERP for vehicular equipment. The increase in transfers to Capital Projects is the result
of an appropriation of $1,272,000 for the regional radio project. In FY97, a transfer of $545,000 was
made to the Nursing Home Fund. No transfer to this fund will be made in FY98.
I would be pleased to answer any questions which City Council may have regarding the monthly financial
statements.
IDG/TLH/pac
Attachments
D~~r of Fin~c~
CiTY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
DECEMBER 31, 1997
Balance July 1,1997
Ordinance
Number Department
CMT004 Recreation
33556
CMT006
CMT008
CMT014
Transfer to Grant Fund
Virginia Cooperative Extension Service
Recreation
City Clerk
CMT027
CMT028
33661
CMT036
CMT038
Human Development
City Attorney
City Treasurer
Office of Grants Compliance
City Council
Balance December 31, 1997
Purpose
Music for Americans and Blues and
Jazz Festival
Local Funding of Office on Youth
Local Share of Funding
Boxing Program Supplies
Advertising for Public Hearing on
Modified Election District System
Repair Single Room Occupancy
External Counsel Expenses
Additional Bonding for City Treasurer
Funding for Roanoke Neighborhood
Development Corporation
Equipment for Mayor's Office
$367,576
(5,000)
(4,642)
(1,657)
(2,213)
(6,7oo)
(5,ooo)
(15,ooo)
(14,7oo)
(5,000)
(1,550)
$306,114
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Dec 31 July 1 - Dec 31 Percentage Revenue Estimate
Revenue Source 1996-97 1997-98 of Change Estimates Received
General Property Taxes $21,1 77,983 $21,970,258 3.74 % $65,820,500 33.38%
Other Local Taxes 16,094,047 16,640,614 3.40 % 50,179,922 33.16%
Permits, Fees and Licenses 356,482 349,887 (1.85)% 590,977 59.20%
Fines and Forfeitures 515,260 507,272 (1.55)% 925,000 54.84%
Revenue from Use of Money and Property 471,126 644,187 36.73 % 1,061,776 60.67%
Grants-in-Aid Commonwealth 12,543,361 13,306,707 6.09 % 38,089,535 34.94%
Grants-in-Aid Federal Government 26,247 16,984 (35.29)% 33,970 50.00%
Charges for Services 1,716,340 1,802,695 5.03 % 3,287,020 54.84%
Miscellaneous Revenue 137,547 114,932 (16.44) % 302,200 38.03%
Internal Services 877,704 1,058,301 20.58 % 1,912,000 55.35%
Total $53,916,097 $56,411,837 4.63 % $162,202,900 34.78%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Deb[ Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - Dec 31 July 1 - Dec 31 Percentage Unencumbered
1996-97 1997-98 of Change Balance
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$5,025,523 $5,142,586 2.33 % $5,793,124 $10,935,710 47.03%
1,923,404 2,179,971 13.34 % 2,222,968 4,402,959 49.51%
18,171,517 19,230,302 5.83 % 19,862,195 39,092,497 49.19°/o
12,700,771 13,704,187 7.90 % 11,580,251 25,284,438 54.20%
9,331,329 9,140,958 (2.04)% 13,942,761 23,083,719 39.60%
2,092,634 2,162,586 3.34 % 2,1 48,385 4,310,971 50.160/0
1,445,177 1,321,125 (8.58) % 1,504,869 2,825,994 46.75%
6,776,714 6,026,233 (11.07)% 3,484,567 9,510,800 63.36%
19,750,603 20,463,544 3.61% 20,253,064 40,716,608 50.26%
3,841,648 5,430,972 41.37 % 1,940,987 7,371,959 73.67%
$81,059,320
$84,802,464 4.62 %
$82~733,191
$167,535,655 50.62%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-Dec 31 July 1-Dec 31 Percentage
1996-97 1997-98 of Change
$3,327,720 $3,207,420 (3.62) %
15,267,904 17,219,036 12.78 %
851,605 1,252,833 47.11 %
871,260 979,505 12.42 %
19,750,603 20,463,544 3.61%
4,591,514 4,488,913 (2.23) %
$44,660,606 $47,611,251 6.61%
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$7,740,411 41.44%
32,826,175 52.46%
2,473,172 50.66%
2,994,806 32.71%
40,716,608 50.26%
5,929,692 N/A
$92,680,864 51.37%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July 1-Dec 31
1996-97
$27,637,642
1,268,272
1,197,272
4,410,348
1,633,869
1,959,166
2,916,849
5,287,844
$46,311,262
July 1-Dec 31
1997-98
$29,112,427
1,495,139
1,316,116
4,462,405
1,780,059
1,938,558
3,207,987
5,929,692
$49,242,383
Percentage
of Change
5.34 %
17.89 %
9.93 %
1.18 %
8.95 %
(1.05) %
9.98 %
12.14 %
6.33 %
Current Fiscal Year
Unencumbered
Balance
$35,125,399
1,708,486
1,657,027
5,088,339
2,034,094
472,753
$46,086,098
Revised
Appropriations
$64,237,826
3,203,625
2,973,143
9,550,744
3,814,153
1,938,558
3,680,740
5,929,692
$95,328,481
Percent of
Budget
Obligated
45.32%
46.67%
44.27%
46.72%
46.67%
100.00%
87.16%
N/A
51.66%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 1997
Expenditures Unexpended Outstanding Unobligatsd
Budget To Date Balance Encumbrances Balance
General Government $13,113,226 $8,313,334 $4,799,892 $759,070 $4,040,822
Public Safety 158,000 950 157,050 157,050
Education 27,056,584 19,888,236 7,168,348 4,551,026 2,617,322
Community Development 1,041,000 82,269 958,731 958,731
Recreation 781,075 248,368 532,707 108,849 423,858
Streets and Bridges 21,471,555 12,506,709 8,964,846 892,346 8,072,500
Sanitation Projects 1,083,427 308,879 774,548 457,006 317,542
Traffic Engineering & Communications 1,935,300 1,500,103 435,197 91,763 343,434
Other Infrastructure Projects 14,492,862 4,214,059 10,278,803 3,955,980 6,322,823
Capital Improvement Reserve 2,808,082 2,808,082 2,808,082
Total
$83,941,111 $47,062,907 $36,878,204 $11,774,771
$25,103,433
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Transfer to Capital Projects Fund
Total Nonoperating Revenue (Expenses)
Net Income
1997
$1,567,371
1,474,417
113,650
12,240
731,143
880
321,710
4,221,411
700,189
1,704,415
700,483
3,105,087
1,116,324
160,047
10,340
22,149
(730,627)
(233,446)
(771,537)
$344,787
1996
$1,616,027
1,432,680
119,868
11,997
975,957
4,267
240,462
4,401,258
707,100
1,835,677
469,385
3,012,162
1,389,096
135,176
1,516
19,692
(791,430)
(635,046)
$754,050
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expense)
Interest on Investments
Miscellaneous Revenue
Transfer to Capital Projects Fund
Total Nonoperating Revenue
Net Income
1997
$3,650,677
416,309
89,910
263,186
50,219
104,195
30,678
4,605,174
853,911
2,531,115
484,427
3,869,453
735,721
276,579
10,757
(37,071)
250,265
$985,986
1996
$3,717,798
463,265
132,160
459,194
55,851
77,238
46,205
4,951,711
829,758
2,531,964
467,732
3,829,454
1,122,257
204,745
7,192
211,937
$1,334,194
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income
1997
$180,373
68,996
58,502
4,766
55,606
54,890
28,938
452,071
498,937
527,071
200,995
1,227,003
(774,932)
952,162
22,851
5,881
980,894
$205,962
1996
$172,529
64,966
56,254
1,025
44,272
102,581
33,877
475,504
554,803
563,468
191,579
1,309,850
(834,346)
929,771
16,405
3,770
949,946
$115,600
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Operating Subsidy for GRTC
Transfer to Capital Projects Fund
Interest on Investments
Interest Expense
Miscellaneous
Total Nonoperating Revenue (Expenses)
Net Income
1997
$125,931
203,913
86,427
187,624
113,920
48,095
765,910
288,212
272,073
560,285
205,625
1,097,773
(29,682)
(83)
(264,632)
1,363
804,739
$1,010,364
1996
$154,584
202,635
81,767
200,992
109,538
54,519
804,035
350,504
260,257
610,761
193,274
1,001,133
(400,000)
(2,149)
(365,542)
6,263
239,705
$432,979
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Total Nonoperating Revenue
Net Income (Loss)
1997
26,201
150,036
176,237
234,416
55,901
7,872
298,189
(121,952)
11,689
11,689
($110,263)
1996
$3,296
150,586
459,677
613,559
646,372
272,652
11,814
930,838
(317,279)
545,022
18,905
563,927
$246,648
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Commission
Conference Center
Total Operating Revenue
Operating Expenses
Commission
Conference Center
Depreciation Expense
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenue (Expenses)
City Contribution
Virginia Tech Contribution
Proceeds from Brick Sales
Interest on Investments
Conference Center
Total Nonoperating Revenue
(Expenses)
Net Income (Loss)
Notes to Financial Statement:
(1)
(2)
1997
CONFERENCE
COMMISSION (1) CENTER (2)
TOTAL
1996
$ - $ - $ -
1,527,697 1,527,697
$
1,131,268
1,527,697 1,527,697 1,131,268
40,136 40,136 40,975
1,270,248 1,270,248 925,766
232,494 30,363 262,857 244,472
272,630 1,300,611 1,573,241 1,211,213
(272,630) 227,086 H5,544) (79,945)
572 572
10,427 - 10,427
(7,701) (7,701)
175,000
175,000
150
2,728
2,527
10,999 (7,701 ) 3,298 355,405
($261,631) $219,385 ($42,246) $275,460
The column entitled "Commission" represents Commission activity in the City's financial records.
The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Operating Revenue
Charges for Services
Total Operating Revenue
Operating Expenses
TOTALS
City
Information Materials Management Utility Line Fleet Risk
Systems Control Servises Services Management Management 1997 1986
$1,341,915 $88,676 $89,730 $1,582,096 $1,953,033 $2,899,887 $7,955,337 $7,408,874
t ,34t ,9t 6 88,676 85,730 t ,682,086 t ,863,033 2,888,887 7,866,337 7,408,874
Personal Services 732,342 53,469 12,672 1,112,838 579,492 84,229 2,575,042 2,576,639
Operating Expenses 225,193 21,058 38,211 241,937 432,465 3,145,785 4,104,649 3,556,780
Depreciation 339,964 922 17,194 92,616 747,292 1,197,988 814,869
Total Operating Expenses 1,287,489 78,449 68,077 1,447,38t t ,768,248 3,230,014 7,877,679 6,848,288
Operating Income (Loss) 44,4t8 t3,227 2t,663 t34,706 t93,784 (330,t27) 77,668 480,686
Nonoperating Revenue
56,327 (1,861) 6,478 41,739 43,650 263,837 410,170 360,034
- 276,713 276,713
220,829 552,033 250,000 1,022,862 244,945
(13,471 ) (197,828) (69,478) (4,804) (285,581)
277,166 (t,86t) (6,883) (166,088) 626,206 786,748 t,424,164 604,979
$32t,672 $11,366 $14,660 ($2t,384) $7t9,988 $486,618 $1,60t,822 $1,066,666
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from General Fund
Transfer to Capital Projects Fund
Total Nonoperating Revenue
Net Income
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 1997
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 1997.
BALANCE AT BA~LAN-CE AT BALANCE AT
FUND NOV 30, t997 RECEIPTS DISBURSEMENTS DEC 31, 1997 DEC 31, 1996
GENERAL :$6,343,965.64 :$9,048,035.26 :$16,266,517.18 (:$874,516.28) (:$6,178,542.74)!
WATER 6,087,719.79 539,281.33 184,434.74 6,442,566.38 6,329,320.70
SEWAGE 21,555,528.46 2,225,039.39 2,164,382.53 21,616,185.32 22,658,889.19
CiViC CENTER 1,058,050.85 97,003.99 165,522.25 989,532.59 537,990.87
TRANSPORTATION 568,608.52 290,148.17 67,473.78 791,282.91 250,567.00
CAPITAL PROJECTS 32,370,256.11 1,818,234.10 1,559,460.11 32,629,030.10 33,998,667.14
NURSING HOME 355,490.46 0.00 261,199.08 94,291.38 995,072.19
CONFERENCE CENTER 608,667.86 222.80 12,424.72 596,465.94 388,138.78
DEBT SERVICE 3,217,844.00 6,157,006.58 13,661.15 9,361,189.43 8,970,253.02
CITY INFORMATION SYSTEMS 2,082,588.08 154,353.02 101,636.98 2,135,304.12 2,055,243.49
MATERIALS CONTROL (36,873.83) 110,862.91 112,889.18 (38,900.10) (59,342.95)i
MANAGEMENT SERVICES 254,556.60 15,282.87 11,218.97 258,620.50 224,379.15
UTILITY LINES SERV 1,740,340.47 46,273.65 50,160.60 1,736,453.52 1,377,965.77
FLEET MANAGEMENT 1,860,741.93 134,134.82 96,581.68 1,898,295.07 985,419.50
PAYROLL (8,752,353.59) 10,076,491.07 12,978,554.69 (11,654,417.21) (10,956,985.84)!
RISK MANAGEMENT 10,453,693.16 46,476.37 352,905.43 10,147,264.10 9,466,110.30
PENSION 392,638.06 698,188.41 771,584.93 319,241.54 723,439.46
SCHOOL FUND 10,377,696.58 2,946,360.05 5,136,829.31 8,187,227.32 10,802,323.77
FDETC (107,241.04) 341,482.90 63,904.54 170,337.32 76,450.20
GRANT 679,417.79 294,563.87 290,509.26 683,472.40 506,715.50
TOTAL :$83,152,074.50
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
DECEMBER 31, 1997. THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$126,902.29
53,042.53
5,558,000.00
16,921,068.33
20,000,000.00
9,462,005.56
33,367,907.64
$85,48S,926.35
DATE: JANUARY 12, 1998
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 6 MONTHS ENDING DECEMBER 31, 1997
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
TotalRevenue
1997
$2,757,584
3,911,896
3,907,323
23,033
$10,599,836
1996
$2,995,294
2,4O4,375
3,165,574
27,517
$8,592,760
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
Total Expenses
Net Income
$4,449,191
219,415
158,458
21,621
212,815
5,061,500
$5,538,336.
$4,066,860
205,821
153,964
183,852
4,610,497
$3,982,263
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
DECEMBER 31, 1997
Assets
Cash
Investments:
(market value:
Other Assets
Total Assets
1997 $274,203,208
1996 $226,745,212)
1997
$319,102
216,649,280
18,000
$216,986,382
1996
$723,440
177,302,079
18,000
$178,043,519
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$944,189
944,189
210,503,857
5,538,336
216,042,193
$216,986,382
$848,295
848,295
173,212,961
3,982,263
177,195,224
$178,043,519
14
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, s.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 5, 1998
File ~60-323
Raymond E. Jackson, President
Raymond E. Jackson Constructors, Inc.
1611 Kemper Street
Lynchburg, Virginia 24501
Dear Mr. Jackson:
I am enclosing copy of Ordinance No. 33711-020298, accepting the bid of Raymond E.
Jackson Constructors, Inc., in the total amount of $118,437.00, for improvements to the
heating, ventilating, and air-conditioning systems and to provide better control of
humidification levels within the Main Library. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
February 2, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Mr. Raymond E. Jackson
February 5, 1998
Page 2
pc:
Charles M. Huffine, City Engineer
Beverly A. James, City Librarian
D. Darwin Roupe, Manager, Supply Management
Charles M. Anderson, Project Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Ellen S. Evans, Construction Cost Technician
The Honorable Sherman A. Holland, Commissioner of the Revenue
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 5, 1998
File #60-323
SANDRA H. EAKIN
Deputy City Clerk
Ms. Beulah T. Smith, President
Oscar W. Smith. Mechanical Contractor, Inc.
2612 Jackson Drive
Salem, Virginia 24153
Dear Ms. Smith:
I am enclosing copy of Ordinance No. 33711-020298, accepting the bid of Raymond E.
Jackson Constructors, Inc., in the amount of $118,437.00, for improvements to the heating,
ventilating, and air-conditioning systems and to provide better control of humidification
levels within the Main Library. The abovereferanced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, February 2, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 5, 1998
File ~0-323
SANDRA H. EAKIN
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33710-020298, amending and reordaining certain
sections of the 1997-98 General and Capital Projects Fund Appropriations, providing for
appropriation of $127,300.00, in connection with award of a contract to Raymond E.
Jackson Constructors, Inc., for improvements to the heating, ventilating, and air-
conditioning systems and to provide better control of humidification levels within the Main
Library. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, February 2, 1998.
Sincerely,
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
James D. Grisso
February 5, 1998
Page 2
pc:
Charles M. Huffine, City Engineer
Beverly A. James, City Librarian
D. Darwin Roupe, Manager, Supply Management
Charles M. Anderson, Project Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Ellen S. Evans, Construction Cost Technician
The Honorable Sherman A. Holland, Commissioner of the Revenue
RECEIVED
CITY ['I,~"?
'98 JAb! 29 A9:!9
February 2, 1998
Council Report No. 98-106
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
Project Number 13-97B
Bid Number 97-10-63
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
~tfully//~,~submitt ,
.~H. Pa~ro~t, -Chairman
~lliam F. Clark
JHP/CMA/ca
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Human Development
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
City Librarian
Manager, Supply Management
Project Manager
Budget Administrator
Construction Cost Technician
Commissioner of the Revenue
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of February, 1998.
No. 33710-020298.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $57,726,667
Transfers to Other Funds (1) ............................... 56,985,482
Fund Balance
Reserved for CMERP - City (2) ............................. $ 3,912,889
Capital Proiects Fund
Appropriations
Recreation $ 908,375
Main Library HVAC Upgrade (3) ........................... 127,300
1) Transfer to Capital
Projects Fund (001-004-9310-9508) $ 127,300
2) Reserved for
CMERP - City (001-3323) (127,300)
3) Appropriated from
General Revenue (008-052-9623-9003) 127,300
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
February 2, 1998
Council Report No. 98-106
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
Project Number 13-97B
Bid Number 97-10-63
I concur with the Bid Committee recommendation relative to the above project
recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CMA/ca
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Human Development
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
City Librarian
Manager, Supply Management
Project Manager
Budget Administrator
Construction Cost Technician
Commissioner of the Revenue
and
February 2, 1998
Council Report No. 98-106
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
Project Number 13-97B
Bid Number 97-10-63
Background on the subject in chronological order is as follows:
Heating, ventilating & air-conditioning (HVAC) systems at the Main Library do not
provide adequate control of humidification levels within building. The provision of
a humidification system will preserve the library's collection of books and other
documents, and also improve the level of comfort for staff and patrons.
Office of City Engineer retained consulting engineer, Lawrence Perry & Associates,
Inc. (LPA), 30 West Church Avenue, Roanoke, Virginia 24011, in May 1993 to
provide design, bid assistance and construction administration services to analyze
and make recommendations to upgrade existing HVAC system.
Funding for HVAC/humidification project was set aside under a prior year Capital
Maintenance and Equipment Replacement Program (CMERP). (A total of
$127,300.00 was allocated for this project.)
II.
Current Situation:
A. Invitation to bid for "HVAC -- Upgrade" proiect was advertised in Roanoke Times
on November 23, 1997 and in Roanoke Tribune on November 26, 1997.
The scope of work for the proiect consists of the installation of electric
humidifiers that will produce steam for humidification, and hot-water duct coils
(reheat) to handle dehumidification. Pneumatic-type humidistats will be
provided in various locations throughout the building to actually control the
humidification levels. Coils and pans of existing air-handling units will be
cleaned along with the ceiling diffusers. Lastly, a general air-balancing of
HVAC systems will be performed to bring air flow in all areas/spaces back to
the levels originally designed and specified for the systems.
BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
February 2, 1998
Page 2
2. A non-mandatory pre-bid conference was held at the library on December 9,
1997.
Two (2) bids for "HVAC -- Upgrade" project were publicly opened and read aloud
before the manager of Supply Management on January 6, 1998. Bids were
submitted by the following companies:
Raymond E. Jackson Constructors, Inc.
Oscar W. Smith Mechanical Contractor, Inc.
Lynchburg, Virginia
Salem, Virginia
Raymond E. Jackson Constructors, Inc., 1611 Kemper Street, Lynchbur.q,
Virginia 24501, submitted lowest responsive and responsible bid in the amount
of $118,437.00 for the project.
Completion time of One Hundred Forty (140) consecutive calendar days was
mandated for the project in the Bid Form following discussions between
consultant (LPA) and Office of City Engineer.
III.
Issues in order of importance are as follows:
A. Compliance of bidders with the requirements of the contract documents
B. Total amount of the Iow bid
C. Funding for the project
D. Time of completion
IV. Alternatives in order of feasibility are as follows:
A. Award a contract for "HVAC -- Upgrade" to Raymond E. Jackson Constructors, Inc.
in accordance with contract documents.
1. Compliance of bidders with the requirements of the contract documents is
satisfied.
2. Total amount of the bid is within budget.
3. Funding for project has been identified under prior year Capital Maintenance &
Equipment Replacement Program (CMERP).
BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
February 2, 1998
Page 3
4. Time of completion to upgrade HVAC systems to provide better control of
humidity is established at 140 consecutive calendar days.
Reiect all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the contract documents
would not be satisfied; work needed to provide and control humidity within the
building would be further delayed.
2. Amount to execute this work will in all likelihood increase if rebid at a later
date.
Funding would not be encumbered at this time.
Time to complete the project would be extended.
o
Recommendation is as follows: City Council concur with Alternative A, and take the
following action:
Authorize the City Manager to enter into a contractual agreement, in a form
acceptable to the City Attorney, with Raymond E. Jackson Constructors, Inc., in the
amount of $118,437.00 and one hundred forty (140) consecutive calendar days to
make improvements to HVAC systems and to provide better control of
humidification levels within the existing library building in accordance with the
contract documents.
Bo
Authorize the Director of Finance to appropriate $127,300.00 from General Fund
Reserved for prior year CMERP and Transfer to an account to be established by the
Director of Finance in the Capital Projects Fund entitled "HVAC -- Upgrade, Roanoke
City (Main) Library Building." In addition to the contract amount, the breakdown
given on the page that follows includes an increase in the consultant's (LPA) fee for
extra services furnished to review the project bid documents in light of recent
changes to the building code, for the cost of advertising the project for bids, the
cost of reproducing bid documents, and for a contract contingency to cover
additional work that might result from conditions unforeseen at time project was
designed.
BID COMMITTEE REPORT
HVAC -- UPGRADE
ROANOKE CITY (MAIN) PUBLIC LIBRARY
February 2, 1998
Page 4
Item
Contract Amount
Increase in Professional Fee to
Lawrence Perry & Associates, Inc.
Advertising
Reproduction of Bid Documents
Contingency (5%)
TOTAL COST FOR PROJECT
C. Reiect all other bids received.
Amount
8,437.00
900.00
250.00
150.00
7,563.00
$127,300.00
CMA/ca
Attachment: Bid Tabulation
cc;
City Attorney
City Clerk
Director of Finance
Director of Human Development
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
City Librarian
Manager, Supply Management
Project Manager
Budget Administrator
Construction Cost Technician
Commissioner of the Revenue
BID TABULATION
ROANOKE CITY PUBLIC LIBRARY, HVAC -- UPGRADE
706 Jefferson Street
Roanoke, Virginia
Project Number 13-97B
Bid Number 97-10-63
Bids Received: 2:00 p.m., Tuesday, January 6, 1998
BID
BIDDER BASE BID
BOND
Raymond E. Jackson Constructors, Inc. $ 118,437.00 YES
Oscar W. Smith Mechanical Contractor, Inc. $142,950.00 YES
Estimated Cost (Base Bid):
20,000
Bids Certified: January 7, 1998
Office of the City Engineer
Roanoke, Virginia
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #166-468
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33712-020298, declaring an approximate .5- acre
portion of City owned property, located in Roanoke County across Underhill Avenue from
the City's Water Pollution Control Plant to be surplus property and authorizing its
advertisement for sale to the general public. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
February 2, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
The Honorable Linda F. Wyatt, Chair, Water Resources Committee, 2543 Round
Top Road, N. W., Roanoke, Virginia 24012
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant to the City Manager for Community Relations
Steven L. Walker, Manager, Water Pollution Control Plant
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN TttE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of February, 1998.
No. 33711-020298.
AN ORDINANCE accepting the bid of Raymond E. Jackson Constructors, Inc., to make improvements
to the heating, ventilating, and air-conditioning 0-IVAC) systems and to provide better control of humidification
levels within the Main Library, upon certain terms and conditions, and awarding a contract therefor; authorizing
the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE 1T ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Raymond E. Jackson Constructors, Inc. in the total amount of $118,43 7, to make
improvements to HVAC systems and to provide better control of humidification levels within the Main Library,
as is more particularly set forth in the City Manager's report dated February 2, 1998, to this Council, such bid
being in full compliance with the City's plans and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby
ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on
behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on
its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the'
City Clerk is directed to noti~, each such bidder and to express to each the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an emergency is
deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATIEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of February, 1998.
No. 33712-020298.
A RESOLUTION declaring certain City-owned real estate to be
surplus property and authorizing its advertisement for sale to the
general public.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. This Council does hereby declare an approximate .5-acre
portion of City-owned property, located in Roanoke County across
Underhill Avenue from the City's Water Pollution Control Plant,
bearing Roanoke County Tax Map No. 70.11-1-1, and more particularly
shown on an attachment to the Water Resources Committee report to
this Council dated February 2, 1998, as surplus property.
2. The City Manager, or his designee, is authorized to
advertise this property for sale to the general public in a
newspaper with general circulation, in accordance with the
provisions in the Water Resources Committee report to this Council
dated February 2, 1998.
ATTEST:
City Clerk.
H:\RES\R-SALE-S. I A
February 2, 1998
Report No. 98-306
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Surplus City-owned Property - A Portion of Roanoke
County Tax No. 70.11-1-1
The attached staff report was considered by the Water Resources Committee at its
regular meeting on January 20, 1998. The Committee recommends that Council authorize
the advertisement of that portion of Tax Map No. 70.11-1-1 containing approximately. 5 acres
which is separated from the remainder of the tract by Underhill Avenue, S.E., to the general
public, in accordance with conditions stated in the attached report.
Respectfully submitted,
L~~nffa F Wyatt, ChSers~O~
LFW:KBK:afm
Water Resources Committee
Attachment
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huff'me, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
Steven L. Walker, Manager, Water Pollution Control Plant
D. D. Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator
Report No. 98-306
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
January 20, 1998
b~s~.~ater Resources Committee
Kiser, Directo ..........
· . r~tj~t~es ana uperations thru
W. Robert Herber~ager
Surplus City-owned Property - A Portion of
Roanoke County Tax No. 70.11-1-1
~ in chronological order is as follows:
ko
Pro_Dertv is located in Roanoke County across Underhill Avenue from
the City's Water Pollution Control Plant.
Pro_Derty was acguired by the City as a portion of a 32 acre tract
acquired for the Water Pollution Control Plant. It is in a residential area
(zoned R2), and contains approximately .5 acres·
Assessments of the land value of the two ad!acent _privately owne~l
lots are $$.000 and $3.000 The $8,000 lot is approximately .7
acres, and the $3,000 lot is approximately .5 acres.
II.
Current Situation is as follows:
Property is no longer needed by the City and may be sold as surplus
property.
Bo
City Poli~;y requires surplus property to be advertised and sold to the
highest bidder if that property can be used to construct a separate
structure.
Members, Water Resources Committee
Surplus City-owned Property
January 20, 1998
Page 2
Ill.
Issues in order of importance are:
A. Need
B. ~
C. Income to City
IV.
~ in order of feasibility are:
Water Resources Committee recommends that City Council authoriz0
the advertisement of that portion of Tax Map No. 70.11-1-1
containing approximately .5 acres which is separated from the
remainder of the tract by Underhill Avenue, S.E., for sale to the
general public. Purchaser to be responsible for all surveying, plat
preparation, and legal documents in a form acceptable to the City
Attorney.
Need no longer exists for this portion of the property acquired for
the Water Pollution Control Plant.
~ will be the price of newspaper advertisement,
estimated to be $200.00.
o
Income to City is the sale price of lot. Minimum sale price to be
stated at $3,000.
Water Resources Committee does not recommend that City Council
~ the advertisement of that portion of Tax Map No. 70.11-1-1
containing approximately .5 acres which is separated from the
remainder of the tract by Underhill Avenue, S.E., for sale to the
general public. Purchaser to be responsible for all surveying, plat
preparation, and legal documents in a form acceptable to the City
Attorney.
Need will still not exist for this portion of the property acquired
for the Water Pollution Control Plant.
Members, Water Resources Committee
Surplus City-owned Property
January 20, 1998
Page 3
-C,~_ttg__C,j.t~ will be the cost of maintenance of the property.
Income to City will be zero.
Water Resources Committee's Recommendation is that City Council
authorize the advertisement of that portion of Tax Map No. 70.11-1-1
containing approximately .5 acres which is separated from the remainder of
the tract by Underhill Avenue, S.E., to the general public in accordance with
Alternative "A".
WRH/KBK/SEF
Attachment
CC.'
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Manager, Water Pollution Control Plant
Manager, Office of Supply Management
Budget Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #-405-468
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 2, 1998, you were instructed to retain the services of a consultant, pursuant to
the City's Procurement Code, to study the City's entire Carvins Cove Reservoir property
and to produce a comprehensive land use plan for such property with the objective of
maximizing recreational uses of the property while, at the same time, protecting the
primary water supply for the citizens of Roanoke from any use that would adversely affect
the quality or quantity of such water or the cost of producing potable drinking water, such
study shall be funded by an appropriation from the Water Fund. You were requested to
solicit input by the Members of Council regarding the request for proposals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
The Honorable Linda F. Wyatt, Chair, Water Resources Committee, 2543 Round
Top Road, N. W., Roanoke, Virginia 24012
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Jesse H. Perdue, Jr., Water Department Manager
ROSe M. Woodford, Executive Secretary to the Assistant City Manager
JAN 23 / 10:04
February 2, 1998
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Comprehensive Land Use Plan for
Carvins Cove Reservoir Property
The attached letter dated December 10, 1997, was considered by Council on
December 15, 1997, and referred to the Water Resources Committee. The Committee met on
January 20, 1998, and discussed this issue with all members of Council being invited and present
at that meeting. The Committee approved a motion, copy attached, to recommend that City
Council direct the City Manager to procure the services of a consultant, to be funded by the
Water Fund, to produce a comprehensive land use plan for the subject property. The Committee
also requested that a draft of the Request for Proposals for Services (RFP), be circulated to all
members of Council for input into the RFP.
Respectfully submitted,
Linda F. Wyatt, Chairperson'
Water Resources Committee
LFW:KBK:afm
Attachment
CC."
Mary F. Parker, City Clerk
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
William F. Clark, Director of Public Works
Jesse H. Perdue, Jr., Water Department Manager
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.24d~
FAX: (540) 853-1145
December 10, 1997
The Honorable Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We have just gone through a year of discussion about Mill
Mountain and even though the final result was fine, perhaps it
could have been handled in a better way.
Now there appears to be questions about the use of Carvins
Cove, and we are of the opinion that although there is a great need
to maintain the Cove in its natural state and to protect our very
precious water source for the city, there is an increasing interest
for public use as well.
In order that the city might explore the best watershed land
use plan and complementary public use, resulting in careful
protection of this valuable natural resource, we would like to
propose that City Council appoint a seven member advisory panel of
city citizens. In the spirit of participatory democracy, as
envisioned in our vision statement, the citizen committee would
study the appropriate and careful protection of the Carvins Cove
watershed.
In conjunction with this, we would respectfully also ask that
the City Manager be directed to assist the committee with internal
or external studies, and provide the committee with needed access
to information regarding watershed protection and recreation
opportunities. The administration should work hand in hand with
this citizens committee to provide our citizens with all the
information necessary to reach an agreement on a satisfactory
future master watershed use plan.
Thank you.
Sincerely,
David A. Bowers
Mayor
DAB/j j.
Wya t t~~
Vice Mayor
James O. Trout
Council Member
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #5-20-24
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33705-020298, amending and reordaining §20-89,
Penalties for unlawful .oarkin?, of the Code of the City of Roanoke (1979), as amended,
the amended section to provide for the increase of certain penalties for unlawful parking
within the City of Roanoke. The abovereferenced measure was adopted by the Council
of the City of Roanoke on first reading on Tuesday, January 20, 1998, also adopted by the
Council on second reading on Monday, February 2, 1998, and will be in full force and
effect as of March 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;'
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
W. Robert Herbert
February 4, 1998
Page 2
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
R. Matthew Kennel, President, Downtown Roanoke, Incorporated, 310 First
Street, S. W., Roanoke, Virginia 24011
Charles M. Downs, President, Virginia Western Community College, 3095
Colonial Avenue, S. W., Roanoke, Virginia 24038
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire and Emergency Medical Services
Dana D. Long, Chief, Billings and Collections
James L. Viar, Acting Police Chief
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of February, 1998.
No. 33705-020298.
AN ORDINANCE amending and reordaining §20-89, Penalties for unlawful parking, of the
Code of the City of Roanoke (1979), as amended, the amended section to provide for the increase
of certain penalties for unlawful parking within the City of Roanoke; and providing for an effective
date.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by amending the following section:
§20-89. Penalties for unlawful parking.
Co)
PKFINES
Every person receiving written notice from a police officer that he has
violated any of the sections of the preceding two (2) divisions of this
chapter may waive his right to appear and be formally tried for the
violation set forth in the notice upon the voluntary payment, as penalty
and in full satisfaction of such violation, of the penalty set forth below.
Such penalty shall be paid to the city treasurer during the regular
working hours of his office or through any other method established
by city council for the routine payment of such penalties. For purposes
of this subsection, penalties shall be deemed to have been "paid" when
full payment therefor has been received by the city treasurer,
regardless of whether such penalty is paid in person or is mailed. The
city treasurer shall not be authorized to accept partial payment of
penalties due. Penalties for parking violations shall be as follows:
(1)
A penalty often dollars ($10.00) may be paid for a
violation of sections 20-65 (except subsections (4) and
(15) thereof), 20-66, 20-67, 20-68, 20-69, 20-70, 20-
71, 20-72, 20-73, 20-75, 20-79, 20-80, or 20-81, if
paid within ten (10) days of the issuance by an officer
(2)
(3)
(4)
of a notice of a violation thereof, if paid thereafter, the
penalty shall be twenty dollars ($20.00). If not paid
within ten (10) days, a notice pursuant to section 46.2-
941, Code of Virginia, shall be sent by the city's office
of billings and collections to the violator. Any violator
to whom such notice is sent may pay such penalty of
twenty dollars ($20.00) within five (5) days of receipt
of such notice.
A penalty of twenty dollars ($20.00) may be paid for
a violation of section 20-65(4), and a penalty of fifty
dollars ($50.00) may be paid for a violation of section
20-74, if paid within ten (10) days of the issuance by
an officer of a notice of a violation thereof; if paid
thereafter, the penalty for a violation of section 20-
65(4) shall be thirty dollars ($30.00), and the penalty
for a violation of section 20-74 shall be sixty dollars
($60.00). If not paid within ten (10) days, a notice
pursuant to section.46.2-941, Code of Virginia, shall
be sent by the city's office of billings and collections to
the violator. Any violator to whom such notice is sent
may pay such penalty of thirty dollars ($30.00) for the
violation of section 20-65(4) or the penalty of sixty
dollars ($60.00) for violation of section 20-74, as the
case may be, within five (5) days of receipt of such
notice.
A penalty of one hundred dollars ($100.00) may be
paid for a violation of section 20-69(m), if paid within
ten (10) days of the issue by an officer ora notice ora
violation thereof, if paid thereafter, the penalty shall be
one hundred ten dollars ($110.00). If not paid within
ten (10) days, a notice pursuant to section 46.2-941,
Code of Virginia, shall be sent by the city's office of
billings and collections to the violator. Any violator to
whom such notice is sent may pay such penalty of one
hundred ten dollars ($110.00) within five (5) days of
notice of such receipt.
A penalty of one hundred dollars ($100.00) may be
paid for a violation of section 20-76, if paid within ten
(10) days of the issue by an officer of a notice of a
violation thereof; if paid thereafter, the penalty shall be
one hundred ten dollars ($110.00). If not paid within
PKFINES
ten (10) days, a notice pursuant to section 46.2-941,
Code of Virginia, shall be sent by the city's office of
billings and collections to the violator. Any violator to
whom such notice is sent may pay such penalty of one
hundred ten dollars ($110.00) within five (5) days of
notice of such receipt.
(e)
Every person tried and convicted ora violation of section 20-69 shall
be fined not less than ten dollars ($10.00) and not more than one
hundred and ten dollars ($110.00), inclusive of the penalty set forth
above for a violation of this section. Unless ordered otherwise by the
judge in whose court the violation is tried, or in which the same is
cognizable, all fines and penalties arising under this section shall be
paid into the city treasury.
(0
Every person tried and convicted of a violation of any section of the
preceding two (2) divisions of this chapter, except section 20-69, shall
be fined not more than one hundred dollars ($100.00), which fine shall
be imposed in addition to the other penalties set forth above, which
shall also be paid upon conviction.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fines to be charged for the
aforesaid violations.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect as of March 1, 1998.
ATTEST:
City Clerk.
PKFINES
RECEIVED
r,l-rv ~, ...
January 20, 1998
Council Report #97-401
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Proposed Increase in Certain Parking Ticket Fines
I. BACKGROUND
Ao
Do
E°
Fo
Cit~ Council reviewed and revised parking ticket fines in 1981.
Citizens' perception is that there is no free parking downtown.
Total on-street parking spaces in downtown Roanoke is 1,187 (see Attachment 1
and 1 a.) Four Hundred Twenty-two (422) of these spaces are restricted use or in
no parking zones. Available on-street parking spaces in downtown Roanoke
during normal business hours is 765..
Turnover of these spaces is limited due to the low parking ticket fine, contributing
to fewer customers and lower sales for downtown businesses.
Parking tickets were issued for 34,454 infractions of parking regulations during
calendar year 1996 in the downtown area. Fifty-nine percent (59%) of these
tickets were for overtime parking and meter violations.
Ci_ty of Roanoke and Downtown Roanoke, Inc.'s interest in parking control is to
ensure:
Adequate road space for the safe and expeditious movement of vehicular
traffic; and
Fair and equitable rotation of on-street parking spaces. Time limited
parking ensures use by the maximum number of people as space is made
available.
The Honorable Mayor and Members of City Council
Page 2
January 20,1998
II.
III.
CURRENT SITUATION
mo
The cun'ent fine of $5.00 for overtime parking and meter violations is the lowest
among certain Virginia localities surveyed (see Attachment 2). It does not deter
parking violations because an occasional ticket may be more cost effective than
monthly parking rates.
Virginia Code 46.2-1242 requires a minimum $100.00 fine for handicapped
violation. The city's current fine for handicapped violation is $50.00.
Co
Seven Hundred (700) monthly parking spaces are now available in downtown,
consisting of 600 in parking structures and 100 on surface lots.
Economic value of each parking space for downtown Roanoke businesses, per
Downtown Roanoke, Inc., is estimated to be $200.00 per day, per space (see
Attachment 3).
Eo
Downtown Roanoke, Inc. supports a fine increase for reasons of deterrence and
space rotation (see Attachment 4).
Virginia Western Community College supports a fine increase. Current fines do
not deter repeat violators (see Attachment 5 and 5a).
Roanoke City Fire Department supports a fine increase for fire hydrant parking
violations for reasons of safety and to ensure that hydrants are accessible.
ISSUES
A. Deterrence to violators
B. Equitable rotation of spaces
C. Comparability to surrounding jurisdictions
D. Economic value to downtown Roanoke
E. Legal
F. Budgetary_ Impact
The Honorable Mayor and Members of City Council
Page 3
January 20,1998
IV. ALTERNATIVES
Increase certain parking ticket fines as set forth in Section 20-89, City Code,
(Attachment 6 shows the proposed increases of these fines on current city parking
ticket.)
Increased fines will be a deterrent to repeat violators and address the
problematic issues raised by Downtown Roanoke, Inc. and Virginia
Western Community College.
Movement and safe _ty will be enhanced by the deterrent effect of larger
fines.
o
An increase will bring Roanoke City's parking fine structure in line with
Virginia jurisdictions.
4. The economic value to downtown Roanoke businesses will be enhanced.
o
Legal concerns would require an amendment to Section 20-89, City Code,
as to fine structure. Raising the handicapped violation fine would Comply
with the Virginia Code requirement.
6. Budgetary_ impact
If the increase in fines acts as a deterrent as anticipated, an
increase in revenue would be marginal.
Do not increase parking fines.
1. Repeat violators will not be deterred.
2. Equitable and efficient use of on-street spaces will not be enhanced.
3. Roanoke Ci_ty will continue with the lowest fine structure in the area.
4. The economic value of spaces downtown will not be enhanced.
Compliance with State would need to be addressed (re: Disabled Parking)
in some other fashion.
6. There will be no impact on revenue.
The Honorable Mayor and Members of City Council
Page 4
January 20,1998
V. RECOMMENDATION
mo
City Council approve Alternative "A," the new fines to be effective March 1,
1998, to allow time for public dissemination of information about the increase and
for printing of new tickets (see Attachment 7.)
B. Authorize an amendment to Section 20-89, Ci~_ Code, as to fine amounts.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/Bw
Attachments:
1. Listing of downtown parking spaces
2. Parking Ticket Fines Survey
3. Article from Downtown Roanoke, Inc.
4. Letter from Downtown Roanoke, Inc., dated April 4, 1997
5. Letter from Dr. Charles Downs, Virginia Western Community College
5a. Letter from Dwight Blalock, Dean of Financial & Administrative
Services, VWCC
6. Fine Schedule
7. Action Plan for public information
City Attorney
Director of Finance
Director of Public Safety
Chief, Billings and Collections
Acting Police Chief
Downtown Roanoke, Inc.
Dr. Charles Downs, VWCC
ATTACHMENT 1
Listing of downtown, on-street parking spaces. All categories.
5th Street SW, (west); to 1-581 (east); Elm Avenue (south); to Norfolk Avenue (north)
Handicapped Parking 29
Parking Meters 116
No Parking/Loading Zone 157
Truck - Loading Zone 5
Restricted - Loading Zone - 20 Minutes 3
No Parking Bus Stop/Truck Loading Zone 4
No Parking Loading Zone 5 AM - 10 AM Monday - Saturday
! Hour 10 AM - 6 PM Monday - Friday
2 Hour 10 AM - 6 PM Saturday 3
Truck Loading Zone 9 AM - 11 AM; I PM - 4 PM
No Parking Ail Other Times 3
No Parking 6 AM - 9 AM
No Parking Loading Zone 9 AM - 6 PM 2
No Parking Loading Zone Monday - Friday 6 AM - 6 PM
30 Minutes on Saturday 5
Taxi 5
One Hour Parking - No Trucks 2
No Parking - Police Vehicles Only 9
Sheriffs Department 4
15 Minute Parking - Visitor's Infoi~,-,ation 3
One Hour 6 AM - 6 PM 169
Two Hour 6 AM - 6 PM 85
Three Hour 6 AM - 6 PM 7
10 Minute 6 AM - 6 PM 2
15 Minute 6 AM - 6 PM 45
30 Minute 6 AM - 6 PM 163
10 Minute 6 AM - 6 PM -- 2 Hours on Saturday 1
30 Minute 6 AM - 6 PM -- 2 Hours on Saturday 7
15 Minute 6 AM - 6 PM -- 2 Hours on Saturday 12
ATTACHMENT 1
(page 2)
One Hour Parking 6 AM - 6 PM 2 Hours on Saturday 92
One Hour Parking 9 AM - I PM No Parking i PM - 9 AM 1
No Parking 3 PM - 6 PM Monday - Friday
i Hour 6 AM - 3 PM 2 Hours on Saturday 11
No Parking 9 AM - 5 PM Monday - Friday
30 Minute Parking 6 AM - 9 AM; 5 PM - 6 PM Monday - Friday 1
30 Minute Parking
No Parking Friday 9 AM - 12 Noon 6
I Hour Parking 9 AM - 4 PM
10 Minute Parking 7 AM - 9 AM; 4 PM - 6 PM 2
No Parking 5 AM - 9 AM
I Hour Parking 9 AM - 6 PM
2 Hours Parking Saturday 40
No Parking 4 PM - 6 PM
Elm Avenue - (Franklin Road to 5th Street) 28
No Parking 4 PM - 6 PM
5th Street SW (Luck Avenue to Elm Avenue) 11
2
No Parking 4 PM - 6 PM
3rd Street SE (Tazewell Avenue to Bullitt Avenue) 25
No Parking 4 PM - 6 PM
Marshall Avenue (4th Street to 5th Street) 16
No Parking 4 PM - 6 PM
4th Street SW (Marshall Avenue to Elm Avenue) 24
No Parking 4 PM - 6 PM
Day Avenue (Franklin Road to 4th Street) 24
No Parking 6 AM - 6 PM Monday - Friday
Parking All Other Times
Jefferson Street (Salem Avenue to Elm Avenue) 65
TOTAL 1,187
ATrA~ 1-A
TIME ZONE AND METER VARIATIONS OF SURROUNDING JURISDICTIONS
LOCALITY
City of Roanoke
Roanoke County
City of Salem
Vinton
Blacksburg
FREE TIME ZONES COIN OPERATED
METERS*
Varies 15 minutes - 2 hours Yes
None None
Varies 1 hour - 2 hours None
30 minutes - changing to 2 None
hours
2 hour (one street) All metered except one street
Lynchburg Varies 15 minutes - 2 hours None
Danville Varies 30 minutes - 2 hours None
Martinsville Has no parking zones
Richmond 15 minutes to 2 hours Yes
Norfolk 1 - 2 hour zones Yes
Alexandria 2 hour ZOnes - residential All commercial downtown
only meters
Arlington 2 hour zones - residential All commercial downtown
only meters
*All coin-operated meters give 15 minutes to 2 hours, dependent upon the amount of coins
deposited.
ATTACHMENT NO. 2
PARKING TICKET FINES SURVEY
$30.00
NORFOLK $30.00 $15.00 $100.00 $ 50.00 to $50.00 $100.00
35.00
25.00
ALEXANDRIA 25.00 20.00 100.00 100.00 to 35.00 125.00
35.00
ARLINGTON COUNTY 20.00 20.00 40.00 40.00 40.00 40.00 125.00
ROANOKE COUNTY 15.00 N/A 50.00 50.00 15.00 25.00 50.00
MARTINSVILLE 15.00 15.00 25.00 25.00 15.00 N/A 25.00
SALEM 10.00 N/A 25.00 10.00 10.00 25.00 50.00
BLACKSBURG 10.00 $10.00 25.00 10.00 10.00 25.00 50.00
VINTON 10.00 N/A 15.00 15.00 10.00 N/A 50.00
LYNCHBURG 10.00 10.00 10.00 10.00 10.00 N/A 100.00
DANVILLE 10.00 10.00 50.00 10.00 10.00 25.00 50.00
ROANOKE CITY 5.00 5.00 50.00 10.00 5.00 25.00 50.00
01/07/1997 14:02 5403441452
~ Mountaia Coffee and Tea ·
conununity activity through ameork diapLtya'and poateta hun~ in the
mndowa, Mill Mounma reflecta tl~ erlectie mcum of
Roanoke. It ia abo a place where many ccar, muntw 8mupa me~ to
talk aad have a cup of sourmet eolfee. Ve~ oaea w~u can find high
~ testiurant plays a ~oet o~ ~ge model to ycam~t adults aavine.
plays a large part In downtown, Within three blee~ everroae knowa
Roanoke ~lrlener Stand · ia ~vl6 a simple ho~ dog stand
opened tn what would become a Iandmadt tot Roanoke and
permanent f'~tum on the Clt7 Mark~ An an~ctlon ao popular that
have their picture m~en wt~h Gu$ PaPl~, the a~net. Pappaa
~x~km~ at the wianef 4umd in 1~5~ for hla ua,cie ami hu been there
ever ~lnce. In 1~8, Eric Iq~i:auzick created the mural th~
market axea, which haA~ among Pol~Leiau's Dict~u~a. ~md aome
phcm:m from ~.e Iqood of' 1~85. Pappu knows the popularR
~teq, afating, 'IUa PLq of dow~. a ~ c~the citl,.
of m"A/oQe who doesn't hame where the Roanoke ~llrlener Stand L~"
~emb~. ~a~b ~re~ Z~I m4mbers and ~bou~.a.~ rbe um,~ and
/,~bly ~..ce=f~ ~ ~ cm.pom~ tnmne~ m ~oomtow. ~oano~.
DOWNTOW~ ROANOKE
ATT~~ 3
PAR rr
Ahuge sham of ~11 do~ntow~ padctng0 ~u~ ~ ~e ~
l~tio~, is ~ n~ ~ ~town shop~ ~d ~
visitor, ~t ~ do~t~nm ~ves. ~ b a long ~d~
p~I~ ~ m~t ~1 b~ d~m ~d one ~ ~pI'
~ any ~to~'s ~fl~c v~b~. p~ don't be:
shop~ ~pp~. ~y ch~ ~ur ~r~ s~t. ~e s~c~
~ from of~ ~me~ ~d m~n up to $2~ a ~y ~ ~ Fo.
AtqNUAL REPORTS AVAILABLE
Tae 1996 AnnuaJ Report ~ Downtown ~oke
b~n8 ~~ m ~o~ pmpe~ o~e~ ~d to the
D~ m~lp. ~ P~ Y~ ~-~ Audk
at }42-20~, ~ sop ~ ~r n~ office at ~e ~ Bank
Bug~g, ~10 ~t S~ Me~e ~vei, d~g ~ busi-
~ h~ ~n~r-F~r.
Business Clo.sln~
Total p~ Se~Ar C~pital ~~
Total Public ~or Capital Inv~m~t
!
$5~4,614
566,144
OFFICERS AND DIRECTORS
ROBERT B. MANETTA
Carillon Health System
President
ROBERT W. GLENN. JR.
Issues Management Group
President-Elect
ROBERT $. CALLAHAN, JR.
309 First Street
Vice President end Secretary
BEVEIILY T. FITZPATIIlCK, Jii.
The New Century Council
Vice President
EDWIN C. HALL
Hall ASlociItII
Vice President
TED MOOMAW, JR.
World Travel
Vice President
ROBERT W. HELMB
First Union National iiank of Virginia
Treeeurlr
GARY D. BALDWIN
Blue Ridge Crafters Emporium
ROIIERT G. BENNEI~'
Grand Pteno an4 Furniture Coml~ny
JOHN C, BERRY
Trigon iilue Cross iilue Shield
WILLIAM H. CARDER
Patrick HenP~ Hotel
WILLIAM F. CLARK
City of Roanoke
DONALD G. DOOLITTLE
Coca-Cola Bottling Company Conlolldltl4
JOHN P, GROVE
Wools Rog~ & Hazlegro~e
JAMEII W. HARKNF.~ JR.
SU~AN W. JENNINQD
The Arts Council of the Blue Ridge
JOHN W. LAMBERT, JR.
John Lambert AeeOClltel
ROBERT C. LAW,ON, JR.
Creater iiank
JAMF~ B. MArlEY, III
Coleman & Meengy, PC
JOHN G. MCLEOO
McLaod & Company
THOMAI P. O'DELL
St. John's EDL__-o~._I Church
DONALD C. REID
Biff Atlantic
JAME~ C. BEAR~
Genter In The 8qu~re
P&TRICK N. IIHAFFNER
~erartz Franklin CrawtorcI ~affw, lng.
R. CURTI~ ~TEEI. E, JR.
Norfolk Boutl'tem Co~ooratRm
JAMEB M. TURNER, JR.
J.M. Turner & C~nplny, lng,
ANTHONY C. WADE
Norfolk Southern Corporation
RAYMOND M. WALrIR
Wlltlr'l Greenhouse
GARY D. WALTON
Hotel Roanoke · Confarsncm C4nter
JO ANN ii. WWRART
Dixon, HuOlr0 · Pelnour, lng.
R. MA'i'THEW KENNELL
Executive Olrsct(x
April 4, 1997
Mr. George C. Snead
Director of Public Safety
Municipal Building, Room 354
215 Church Avenue, SW
Roanoke, VA 24011
ATTACHMENT 4
_RECE{VE?:
ECTOR'S OFF!'
Dear Chip:
Thank you for your recent inquiry regarding DRI's position on the proposal
by the City of Roanoke to increase parking fines as a deterrent to the habitual
abuse of on-street parking resources by certain downtown employees. Our
organization realizes that turnover of on-street parking is essential for the
survival of many downtown businesses and that there is a large surplus of off
-street parking available to meet the needs of downtown employees.
Based on these factors, the DRI Executive Committee resolved at their. April
meeting to support the proposal to increase parking fines to $10.00 from the
current $5.00 in order to discourage abuse of on-street parking and to
encourage downtown employees to use the many long term parking facilities
that are available in downtown Roanoke. We feel that the current $5.00 fine
is at most an inconvenience since it parallels the daily rates charged in
downtown parking lots and garages.
We appreciate thc fact that the City of Roanoke is holding rates constant in
its off-street parking facilities and ask that the City review the possibility of
decreasing such long-term parking rates as an incentive to encourage
downtown employees to park off-street and to assist with our efforts to
recruit new businesses to the area. We also appreciate the efforts by the City
to help us develop a parking incentive program to help foster increased
residential development in the downtown area.
Thank you for the opportunity to comment on this issue of great importance
to the downtown business community.
Sincerely,
R. Matthew Kennell
President
cC:
Robert B. ManatEe
Edwin C. Hall
DOWNTOWN ROANOKE INCORPORATED
310 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011
(540) 342-2028 . FAX (540) 344-1452
downtown.roanoke, org · e-mall: clrl~rDEnoke, org
VIRGINIA WESTERN
Community College
March 6, 1996
ATTACHMENT 5
City of Roanoke
Attn: Dana D. Long, Acting Chief
Billings & Collections
215 Church Ave., SW
Room 252
Roanoke, VA 24011
Re: College Parking Fines
Dear Ms. Long,
Parking violations for our college are currently covered under one
of two fines, $25.00 for handicapped parking or $5.00 for all other
violations. The $5.00 fine has proven an insufficient deterrent for
overtime parking. Students often park in 30 minute visitor spaces,
risking the fine for sake of convenience. Efforts to correct such
violations through stricter enforcement have proven unsuccessful.
This has been a particular problem in the visitors parking lot
serving admissions and related functions at Fishburn Hall.
Overtime violations have hampered the intended purpose of visitors
parking, to provide short term parking for visitors to obtain
information about the college, get directions, etc.. Such
violations are counter-productive to the operations of the college
since they make it more difficult for potential students to make
inquires or enroll.
We respectfully request that you petition City Council on our
behalf to raise the current fine for overtime parking at our
college from $5.00 to $10.00. This would entail adding another fine
category, with fines for the handicapped and "other" categories
remaining at current levels. If approved by Council, we understand
that implementation could not occur until after new tickets,
reflecting the change, are printed in the fall.
Your assistance in this matter is greatly appreciated.
Dr. Charles Downs
Pres ident
cc:
D.E. Blalock
Jim Grisso, Director of Finance
ATTACHMENT 5a
VmGINI WESTERN
Community College
FINANCIAL AND ADMINISTRATIVE SERVICES
October 24, 1997
Mr. George Snead
Director of Public Safety
Municipal Building
215 Church Ave.
Roanoke, VA 24014
Dear Mr. Snead:
We Would like to request the city ordinance dealing with parking f'mes on the campus of Virginia Western
Community College be amended in areas of handicapped parking violations and other violations. We need
the amendment in handicapped parking to comply with changes made in the Code of Virginia requiring the
f'me for handicapped parking violations be set at "not less than $100'. We have also found that time and
student habits have eroded the deterrent value of the $5 f'me for other parking violations. We feel like
changing the parking f'me for other parking violations to $10 will serve as a deterrent to a lot more parking
violators--especially the habitually offender.
Your assistant in getting city council to amend the city ordinance pertaining to handicapped and other
parking violations on the campus of Virginia Western would be greatly appreciated. Please let us know if
you have questions regarding these needed changes.
Sincerely yours,
Dwight Blalock, Dean of
Financial & Administrative Services
Cc: James Viar
John Mauk
Charles Downs
3095 Colonial Avenue SW, P.O. Box 14005, Roanoke, Virginia 24038 · Phone: (703)857-7201 · FAX: (703 ~857 /55
An Equal Opportunity/Affirmative Action Institution · TDD: (703)857-7918
windshield p~c~
placards shall be
that they may be view. ed
.the vehicle and be hanging
of a vehicle utilizing a
. with disabilities
When there
shall be displayed
placard shall be
the rearview mirror while a vehicle
,,?... 783, 904.)
4 ...... in spaces reserved for
local ordinances;
hicles other than those display-
)ye license plates, organizational
placards, permanent remov-
placards, or temporary removable
placards issued under § 46.2-1241, or
parki, n_._g license plates issued under
of § 46.2-739, shall park in any park-
personS with disabilities.
·- . - disabiliW U. .'te
· ~,~n withou~ - ...... v o vehicle
· .king license plates, organiza, ti°n~a~le
, w~.~ekl placards, permanent remo
lacards temporary removable wind-
P . or 'DY disabled Parking--li-ceinnsea
lacards. · of § 46.2-7~ m
'u~ed under subsection B
· .. space, reserved for porsens with disabilities
· air their ability to walk except when
~~tor lma~s.a~abled person in the vehicle.
" portin~ . parking ticket for the offense
~2. A simuno.ns, or law.enforcement officers, uni-
'~aY be issued oy - department employees, or
~',~ne~l law.enforcemen' 2 1244 without
?,-.:--~ .... ursuant to § 46. - the
t~'a~-u~teers acrid. P .... ,,, Meine obtained by then .
, of any private parking area. for
a. Parkin~ a vehicle in a space reserved
~gi with disabilities in violation of this sectien
Ishall be punishable_ by a f~e of no~ lese tl~ $~00
for a vehicle not di. P I__Y~.~ ovable wm _dah?18
plates, an orgamza~°nre~moTa~e windshield, pi,:
~isesl~ a pormanen~ ~= -,- windshield placar~
~ ' r remOV~Dl~ ·
~ or a tempo ~ ~l~ ~, disabled parkin~
issued under § ~o.~ ...... _ DV B of § 46.11-
license platos issued under subsection
: ?39, to be parked in a parkin~ space reserved for
persons with disabilities that limit or impair their
who is not limited or
ability to walk or for a person park a vehicle in a
impaired in his ability to walk to
parking space mo designated except when transport'
ing a person with such a disability in the vehicle.
~ 1. Any _dretainafine oin~._~J~Lm~"~'~-,
may asse~ a~ ,~ for its violation.
The ordinance may further provide that a sum-
mo2~s or parking ticket for the offense may be issued
by law.enforcement officers, volunteers serving in
unite established pursuant to § 46.2-1244, and
uniformed personnel employed by the locality
other orce parking regulations without the necessity
to en~ -*'s being obtained by the owner of the
of a
private parking ~a~eu~.en charging a violation of
C. In any pr~_~s~;.u.uno,~' ado,ted pursuant to this
section, proof that the vehicle described m the
plaint, sununons, parkin~ ticket, citation, or war-
rant was parked in violation of this section or the
ordinance, together with proof that the defendant
was at the time the registered owner of the vehicle,
as required by Chapter 6 (§ 46.2-600 et seq.) of
title, shall constitute prima facie evidence that
registered owner of the vehicle was the person who
the violation. ·
D. No · · n snau u= ~"
aciopte~l pur~u,~ , -----.~ ~^ comply su-l~
, - .... -~ owner s mu,-y.---, ___~.:~ simms se~
Iora pruF---~ ~_ r~ disablea par~,~
the ~I~firemen2
1 rev§deal the space is clean~
forth in § 36-99.1 '_P_~.t~,~ snace reserved, fo.r
alstinmlishable as a l~u..-'-'~,~ .. _--_.. or im,~ir their
persons w~,,_'~,aa~ cc 783, 9043
ability to wau~ ~- .... ·
Enforoement by privat~ soc~;
· m c~- ~ the ~lue~
, geveming l~mes o~ r
of Danville and Marfinsville may by ordinance pro-
vide that, in privately owned parkin~ areas open to
public, a summonS for violation of an ordinance
themuleated under § 46.2-1242.may, be issued by
pro ...... .~, licensed unaer the provi-
private security I~u'~'~ of Chapter
sions of Article 2.1 (§ 9.183.1 et seq.)
of Title 9 and deputized to issue a summonS for the
offense by the chief law.enforcement officer of the
county or city in which the l~ivate parking area is
located. (1997, cc. 783, 904.) · -
forcement um~_~._~- ~,~ hv ordinance provtae ',~."
~, ~, or ~ ~-~ -~ ~ su~
i~ law~o~m~t ~n~ es~b~
o~ ~olago~ of t ~.2-1~.
vo . . _ ~1~
B. ~lu~ ~ ~'~ '~ ' ~ ~wer or
s~t ~ ~ ~on s~ not
du~ ~ e~o~ ~ o~er ~c ~ ~ ~ws of
~e sm~ or. _~_- p~t ~ ~ ~on
C. No ~l~~,~,, w~ d~ ~e
~ of~ vol~r e~o~m~t du~. (199T'
~83, ~.)
~ ~g~on or
~1~ for ~, o~O~
ATTACHMENT NO. 6
FINE SCI4ED~E
PARKING OFFENSE
OVERTIME PARKING
LOADING ZONE
NO STOPPING
BLOCKING TRAFFIC
BUS STOP
PARKING WRONG DIRECTION
AIRPORT VIOLATION
FIRE HYDRANT
FIRE LANE
VEHICULAR TRESPASS
METER ORDINANCE
NO PARKING/STANDING
RESTRICTED PARKING
PARKING ON SIDEWALK
BLOCKING DRIVEWAY
COMMERCIAL VEHICLE IN
RESIDENTIAL ZONE
VIRGINIA WESTERN
VWCC HANDICAPPED
HANDICAPPED ZONE
COST FOR LATE PAYMENT
AFTER 10 DAYS
SECTION NO.
20-68
20-65
20-66
20-66
20-65
20-66
4-7
20-65
20-74
20-65(15)
20-79
20-65
20-65
20-65
20-65
20-71
20-69
20-69
20-76
CURRENT
$5.00
$5.oo
$5.00
$5.00
$5.00
$5.00
$5.00
$10.00
$50.00
$25.00
$5.00
$5.00
$5.00
$5.00
$5.00
$5.00
$5.00
$25.00
$50.00
$10.00
PROPOSED
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 20.00
Same
Same
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$100.00
$100.00
Same
ATTACHMENT 7
Communications Plan
-Postcards describing the change in fines to be left with parking tickets in the
2 months preceding the implementation date
-Work with Virginia Western Community Collect on similar postcard for
their officers to use
-Message on RVTV
-Information on the City's Web page
-Reminders in the City Page prior to implementation
-Contact other organizations for an article in their newsletters prior to
implementation, for example, Downtown Roanoke, Inc., Chamber of
Commerce .....
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
David C. Helscher
Jolly, Place, Fralin & Prillaman, P.C.
3912 Electric Road, S. W.
Roanoke, Virginia 24018-0049
Dear Mr. Helscher:
I am enclosing copy of Ordinance No. 33706-020298, amending the previously proffered
conditions for rezoning of a tract of land containing 5.44 acres, more or less, located at
2941 Peters Creek Road, N. W., described as Official Tax No. 6410103, which rezoning
was previously approved by Council, pursuant to Ordinance No. 32658-092595 adopted
on September 25, 1995. The abovereferenced measure was adopted by the Council of
the City of Roanoke on first reading on Tuesday, January 20, 1998, also adopted by the
Council on second reading on Monday, February 2, 1998, and will be in full force and
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. and Mrs. William Stadler, 4464 Oleva Street, N. W., Roanoke, Virginia
24017
Mr. James S. Bolling, 295 Spinnaker Court, Moneta, Virginia 24121
Mr. and Mrs. Cedric H. Poff, 2903 Peters Creek Road, N. W., Roanoke, Virginia
24019
Joan F. Showalter, 55 E. 9th Street, ~SL, New York, New York 10003
Edwin, Dave and Lura Showalter, 55 E. 9th Street, ~8L, New York, New York,
10003
David C. Helscher
February 4, 1998
Page 2
pc:
Miller Tire Service, 916 Kenbridge Drive, Salem, Virginia 24153
Myrtle A. Payne, 2401 Carriage House Court, Salem, Virginia 24153
Hutton/GSH American Storage, c/o Goodman Segar Hogan, Inc., Attn: F. Cutler,
900 World Trade Center, Norfolk, Virginia 23510
Virginia Mini-Storage Association, c/o T. N. Nicholson, Jr., 89 Whittle Creek
Road, Norfolk, Virginia 23505
Gilbert E. Butler, Jr. Chair, City Planning Commission, 3406 Exeter Street,
S. W., Roanoke, Virginia 24014
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of February, 1998.
No. 33706-020298.
AN ORDINANCE to amend §~36.1-3 and 36.1-4, Code of the City of
Roanoke (1979), as amended, and Sheet No. 641, Sectional 1976 Zone
Map, City of Roanoke, in order to amend certain proffered
conditions presently binding upon certain property previously
conditionally rezoned from RS-3, Residential, Single Family
District, to C-2, General Commercial District, and C-l, Office
District.
WHEREAS, application has been made to the Council of the City
of Roanoke to amend certain proffered conditions presently binding
upon a tract of land described as a 5.44 acre tract of land located
at 2491 Peters Creek Road, N. W.,being further identified as
Official Tax No. 6410103, which property was previously
conditionally rezoned by the adoption of Ordinance No. 32658-
092595, adopted September 25, 1995; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on January 20, 1998, after due and
timely notice thereof as required by ~§36.1-693 and 36.1-698, Code
of the City of Roanoke (1979), as amended, at which hearing all
parties in interest and citizens were given an opportunity to be
heard, both for and against the proposed amendment; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
proffered conditions now binding upon the above-described property
should be amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that ~S36.1-3 and 36.i-4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 641 of the Sectional 1976 Zone
Map, City of Roanoke, be amended, in the following particular and
no other:
The conditions previously proffered with respect to the
property described as a 5.44 acre tract of land located at 2941
Peters Creek Road, N. W., designated on Sheet No. 641 of the
Sectional 1976 Zone Map, City of Roanoke, as Official Tax No.
6410103, be, and are hereby, amended as set forth in the Second
Amended Petition filed in the Office of the City Clerk on January
13, 1998, and that Sheet No. 641 of the Sectional 1976 Zone Map be
changed in this respect.
ATTEST:
City Clerk.
RECEIVED
CITY r~
'98 ,lAN 13 P4:43
Roanoke City Planning Commission
January 20, 1998
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Robert C. Brammer, represented by David C. Helscher,
attorney, that certain conditions proffered in conjunction with the rezoning
of the C-2 portion of the property at 2941 Peters Creek Road, N. W.,
designated as Official City Tax Number 6410103, said property being
rezoned by Ordinance Number 32658-092595, dated 9/25/95, be amended.
I. Background:
mo
Property was rezoned from RS-3 to C-2 and C-1 in July, 1995, subject to certain
conditions. Purpose of the rezoning at that time was to permit the continued
development of an office park with the flexibility of retail sales on the Peters Creek
Road frontage.
B. Existing conditions on the property are:
"The property will be developed in substantial conformity with the existing
Brammer Village Complex on Official Tax No. 6410101 which adjoins the
property to the north. The buildings will vary in size but will all utilize a
one-story brick with wood trim and hip roof architectural design with the
exception of two of the buildings which will be two stories of the same
architectural design. The property will be landscaped to the same extent or
more densely than the existing Brammer Village with a mix of ornamental
trees and shrubs."
"In order to deal with the increased traffic which will be generated by the
retail and commercial use of the property, the Petitioner will reserve a 30-
foot wide area across the front of the property parallel to Peters Creek
Road for a frontage access road to be dedicated in the future, in the event
the City and/or VDOT go forward with such construction. This area is to
be shown on future Comprehensive Site Plans prepared for this property."
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
"For the C-2 portion of the property, Petitioner agrees that the following
uses would be excluded from the property: fast-food restaurants,
neighborhood and highway convenience stores; outdoor advertising; gas
stations; establishments primarily engaged in the sale or rental of
automobiles, trucks and construction equipment; automobile cleaning
facilities; automobile repair establishments; bus terminals; kennels."
"Petitioner will preserve existing vegetation and establish a dense
vegetative screen around those portions of the property which adjoin
property zoned RS-3 in accordance with Exhibit C subject to any changes
required for screening required by City Comprehensive Development
Review. Petitioner will establish the screen at varying widths averaging 20
feet along the northerly boundary adjoining Tax Parcel 6410102, averaging
25 feet along the southeasterly boundary adjoining Tax Parcel 6410116
and 30 feet along a portion of the southwesterly boundary adjoining Tax
Parcel 6410105, said area identified on said Exhibit B as the portion of the
property to the west of the 'dashed line'. Petitioner will preserve the
existing vegetative screen within these areas retaining oaks, maples, poplars
and other deciduous trees with trunks of at least a 4 inch caliber, or will
substitute compatible plantings to meet City screening requirements.
Petitioner will also erect intermittent landscape berms along outside
perimeter of the parking area on that portion of the property, which will
supplement a mix of deciduous trees such as oak, maple, Bradford pear and
low growing plantings such as juniper, holly, yew and similar ornamental
shrubs."
o
"Petitioner will provide a boundary survey of the property within 60 days
of the filing of this petition which will give the precise location of the C-1
and C-2 portions of the property."
"Petitioner agrees to provide a master storm water management plan as
part of Comprehensive Development Plan Review for the project, which
will deal with the storm water run-off requirements for the subject property
as well as the existing Brammer Village Complex located on official tax
number 6410101. Petitioner agrees that the storm water management
facilities will be designed and constructed to take into account the needs of
the existing Brammer Village Complex as well as the subject property and
will be designed so both of the tracts are served by storm water
management facilities with capacity which exceeds the storm water
management policies as set forth by the City Engineer."
C. Previous Plannin~ Commission issues related to the rezoning included storm water
Members of Council
Page 3
management, the overall development of the property, and buffering of adjacent
residential uses.
Do
Petition to amend 1995 proffered conditions was filed on 11/6/97. Purpose of the
request is to permit the property owner to develop the Peters Creek Road frontage
for a mobile home sales lot, as an interim use. (This use is interpreted by the
Zoning Administrator to be automobile related because of the trailer assembly and
therefore, not permitted according to the conditions which prohibit the sale of
automobiles, trucks, and construction equipment.) In addition, the petitioner
desires to remove previously proffered conditions that no longer apply to the
property.
First Planning Commission public hearing was held on 12/3/97. There was no one
present in opposition to the request. An Amended Petition to Rezone was filed
on 12/2/97 prior to the meeting. Planning staff advised that keeping the condition
for the frontage road remained an issue and that additional legal language
questions needed to be resolved for some of the other proffered conditions. The
matter was deferred for action until the Commission's January meeting. Mrs.
Duerk requested that staff determine whether a deceleration lane was needed for
Peters Creek Road.
Go
Second Planning Commission public hearing was held on 1/7/98. First Revised
Petition was filed on 12/23/97 to address outstanding issues. It was noted that no
deceleration lane would be required for Peters Creek Road for the proposed use of
the property. Discussion at the Commission meeting included a concern for the
storage of mobile homes or vehicles for sale within the front landscaped setback
area. Mr. Helscher verbally proffered that he would honor the 25-foot setback
shown on the concept plan. There was no one in opposition to the request.
Planning Commission voted 4-1 to recommend approval of the rezoning request
(Messrs. Chrisman, Rife Manetta and Butler voting for the request and Mrs. Duerk
voting in opposition).
II. Current Situation:
Second Revised Petition to Rezone was filed on January 13, 1998. Proffered
conditions of the rezoning are:
The portion of the property zoned C-1 will be developed in substantial
conformity with the existing Brammer Village Complex on Official Tax
No. 6410101 which adjoins the property to the north. The buildings will
vary in size but will all utilize a one-story brick with wood trim and hip
roof architectural design with the exception of two of the buildings which
Members of Council
Page 4
o
will be two stories of the same architectural design. The property will be
landscaped to the same extent or more densely than the existing Brammer
Village with a mix of ornamental trees and shrubs.
For the C-2 portion of the property, petitioner agrees that the following
uses would be excluded from the property: fast-food restaurants;
neighborhood and highway convenience stores; outdoor advertising; gas
stations; automobile cleaning facilities; automobile repair establishments;
bus terminals; and kennels.
Petitioner will preserve and maintain existing vegetation and establish and
maintain a dense vegetative screen around those portions of the property
which adjoin property zoned RS~3 in accordance with the plan filed with
the August 3, 1995, petition, and marked Exhibit "C" subject to any
changes required for screening required by City comprehensive
development review. Petitioner will establish and maintain the screen at
varying widths averaging 20 feet along the northerly boundary adjoining
Tax Parcel 6410102 with a minimum width of 10 feet adjoining said parcel,
a minimum width of 25 feet along the southeasterly boundary adjoining
Tax Parcel 6410116 and an average width of 30 feet along a portion of the
southwesterly boundary adjoining Tax Parcel 6410105, with a minimum
width of 10 feet, said area identified on Exhibit B attached to the August 3,
1995, petition as the portion of the property to the west of the "dashed
line." Petitioner will preserve and maintain the existing vegetative screen
within these areas retaining oaks, maples, poplars and other deciduous
trees with trunks of at least a 4 inch caliper, or will substitute compatible
plantings to meet City screening requirements. Petitioner will also erect
and maintain intermittent landscape berms along outside perimeter of the
parking area on that portion of the property, which will supplement a mix
of deciduous trees such as oak, maple, bradford pear, and Iow-growing
plantings such as juniper, holly, yew and similar ornamental shrubs.
Petitioner agrees that the buffering and screening will be done in the
vicinity of each building as it is constructed and will be completed when the
certificate of occupancy on the last building in the project.
In order to deal with the increased traffic which will be generated by the
retail and commercial use of the property, Petitioner agrees to reserve a
thirty-foot wide area across the front of the property, parallel to Peters
Creek Road, for a frontage access road which may be dedicated in the
future in the event the City and/or VDOT elects to go forward with
construction. This area will be shown on future comprehensive site plans
prepared for this property.
Members of Council
Page 5
III. Issues:
Petitioner shall erect no structure above ground within the twenty-five (25)
foot front yard setback along Peters Creek Road shown on the attached
site plan (Exhibit B) dated December 19, 1997, from T. P. Parker and Son
for Southern Showcase Homes, and shall not use this area for display,
parking or storage of mobile homes or other goods or merchandise for sale.
Bo
Co
Do
Eo
Fo
Zoning is currently conditional C-2 and C-1. The frontage along Peters Creek
Road is zoned C-2 for an approximate depth of 250 feet. The remaining
approximately 750 feet depth is zoned C-1.
Land use of the property is currently vacant. Surrounding land uses include a
mixture of commercial development and vacant land.
Access to the subject property is proposed from Peters Creek Road. Based upon
the proposed traffic expected for the development, no changes in the deceleration
lane for Peters Creek Road are expected at this time. The development is
ultimately to be coordinated with the Brammer Village Complex which has access
to a median cut. A 30-foot strip of land is reserved for a future frontage road that
could extend across the frontage of several commercial properties along Peters
Creek Road in order to tie into the traffic signal at North Lakes Drive.
Storm water management in the Peters Creek watershed is an issue. The Roanoke
Valley Regional Storm Water Management Plan completed in October, 1997,
recognized flood events ranging in occurrence intervals from 2-year to 100 year
frequencies. Most of the Peters Creek flooding problems occur generally
downstream of Cove Road and two regional storm water detention basins are
recommended to reduce the frequency of flooding. One of those detention basins
is recommended across Peters Creek Road between Cove Road and the North
Lakes subdivision. A comprehensive on site, storm water management plan for the
Brammer Village Complex has been approved by the City which includes an
underground detention chamber adjacent to Peters Creek Road.
Neighborhood is not represented by an organized neighborhood group. In the
past, adjacent property owners have been active in various zoning requests
affecting their properties.
Comprehensive Plan recommends:
Development of new commercial areas should be carefully planned and
designed to promote quality development and good land use.
Members of Council
Page 6
IV.
Alternatives:
Transportation systems are important to Roanoke's economic development
and should be carefully planned.
A. City Council approve the rezoning request.
1. Zoning remains C-2 and C-l; conditions are amended.
Possible land uses for the property are expanded to include the sale and
rental of automobiles, trucks and construction equipment. Other uses are
still prohibited in the proffered conditions (i.e. fast food restaurants,
convenience stores, outdoor advertising, and some other uses).
Access is from Peters Creek Road~ The reservation of property for a
proposed frontage road is included in the proffered conditions.
4. Storm water management for the property can be accommodated_
5. No neighborhood or resident comments have been received.
6. Comprehensive Plan can be followed~
B. City Council deny the rezoning request.
1. Zoning remains C-2 and C-1 with present conditions.
Land uses are as provided under existing proffered conditions, Mobile
home sales or automobile sales are not permitted, in addition to other uses.
Access would be from Peters Creek Road. A frontage road is still
provided for.
4. Storm water management is still accommodated.
5. .Comprehensive Plan can be followed.
V. Recommendation:
Planning Commission voted 4-1 to recommend approval of the change in rezoning
conditions requested by the petitioner (Messrs. Chrisman, Manetta, Rife and Butler voting
in favor of the request, Mrs. Duerk voting in opposition, and Mr. Hill was absent).
Members of Council
Page 7
JRM:ESL
attachments
cc: Assistant City Attorney
Attorney for the Petitioner
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
VIRGINIA:
SECOND REVISED PETITION TO REZONE IN
THE COUNCIL OF THE CITY OF ROANOKE
IN RE:
The portion of Official Tax Map No. 6410103, currently
zoned C-2 (front 250 feet) in order to remove certain
proffers previously offered as a part of the Second
Amended Petition to Rezone filed by the Petitioner on
August 3, 1995.
TO THE HONORABLE MAYOR AND MEMBER OF COUNCIL OF THE CITY OF
ROANOKE.
The Petitioner, ROBERT C. BRAMMER, owns land in the City of
Roanoke containing 5.44 acres, more or less, located at 2941 Peters
Creek Road, N.W., Roanoke, Virginia known as Tax Map No. 6410103
(hereinafter "the Property"). Said tract was rezoned by Council by
ordinance dated September 25, 1995, Ordinance No. 32658-092595, to
allow C-2 designation on the front 250 feet of the property and the
balance of the property was rezoned to C-1 subject to certain
conditions proffered by the Petitioner. A map of the property that
is the subject of this petition is attached as Exhibit A.
Pursuant to-Section 36.1-690, Code of the City of Roanoke
(1979) as amended, the Petitioner requests that certain proffers
affecting only the C-2 portion of said property be amended, in
order to permit Petitioner to lease the C-2 portion of the property
to Southern Showcase Homes for use as a mobile home sales lot (See
Exhibit B, Concept Plan attached hereto).
The Petitioner believes that the amending of the proffered
conditions affecting the C-2 portion of the property is consistent
with the intent and purposes of the City's Zoning Ordinance and its
comprehensive plan, in that it will be consistent with the zoning
classification and specific uses of properties which adjoin it and
are consistent with the City's comprehensive plan.
The Petitioner hereby requests that the proffers previously
offered in connection with the August 3, 1995 zoning petition be
amended as follows:
1. The portion of the property zoned C-1 will be developed
in substantial conformity with the existing Brammer Village Complex
on Official Tax No. 6410101 which adjoins the property to the
north. The buildings will vary in size but will all utilize a
one-story brick with wood trim and hip roof architectural design
with the exception of two of the buildings which will be two
stories of the same architectural design. The property will be
landscaped to the same extent or more densely than the existing
Brammer Village with a mix of ornamental trees and shrubs.
2. For the C-2 portion of the Property, Petitioner agrees
that the following uses would be excluded from the property:
fast-food restaurants; neighborhood and highway convenience stores;
outdoor advertising; gas stations; automobile cleaning facilities;
automobile repair establishments; bus terminals; and kennels.
3. Petitioner will preserve and maintain existing vegetation
and establish and maintain a dense vegetative screen around those
portions of the property which adjoin property zoned RS-3 in
accordance with the plan filed with the August 3, 1995 petition and
marked Exhibit "C" subject to any changes required for screening
required by City Comprehensive Development Review. Petitioner will
2
establish and maintain the screen at varying widths averaging 20
feet along the northerly boundary adjoining Tax Parcel 6410102 with
a minimum width of 10 feet adjoining said parcel, a minimum width
of 25 feet along the southeasterly boundary adjoining Tax Parcel
6410116 and an average width of 30 feet along a portion of the
southwesterly boundary adjoining Tax Parcel 6410105 with a minimum
width of 10 feet, said area identified on Exhibit B attached to the
August 3, 1995 petition as the portion of the property to the west
of the "dashed line." Petitioner will preserve and maintain the
existing vegetative screen within these areas retaining oaks,
maples, poplars and other deciduous trees with trunks of at least
a 4 inch caliper, or will substitute and maintain compatible
plantings to meet City screening requirements. Petitioner will
also erect and maintain intermittent landscape berms along outside
perimeter of the parking area on that portion of the property,
which will supplement a mix of deciduous trees such as oak, maple,
bradford pear and low growing plantings such as juniper, holly, yew
and similar ornamental shrubs. Petitioner agrees that the
buffering and screening will be done in the vicinity of each
building as it is constructed and will be complete when the
certificate..of occupancy on the last building in the project.
4. In order to deal with the increased traffic which will be
generated by the retail and commercial use of the property,
Petitioner agrees to reserve a thirty-foot wide area across the
front of the property, parallel to Peters Creek Road, for a
frontage access road which may be dedicated in the future in the
event the City and/or VDOT elects to go forward with construction.
This area will be shown on future comprehensive site plans prepared
for this property.
5. Petitioner shall erect no structure above ground within
the twenty-five (25) foot front yard setback along Peters Creek
Road shown on the attached site plan (Exhibit B) dated December 19,
1997, from T. P. Parker & Son for Southern Showcase Homes, and
shall not use this area for display, parking or storage of mobile
homes or other goods or merchandise for sale.
Attached as Exhibit C are the names, addresses and tax map
numbers of the owner or owners of all lots or property immediately
adjacent to and immediately across a street or road from the
Property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described
tract be rezoned as requested in accordance with the provisions of
the Zoning~Ordinance of the City of Roanoke.
Respectfully submitted this 12th day of January, 1998.
BY:
ROBERT C. BRAMMER
DaVid C. Helscher
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
Counsel for Petitioner, Robert C. Brammer
4
,10104
c~,~o~ 0
EXHIBIT C
LIST OF ADJOINING PROPERTY OWNERS AND ADDRESSES
TAX MAP NO.
6410101
6410102
6410104
6410105
6410106
6410113
6410116
37.13-4-3.2
37.14-1-51
37.13-4-2.1
37.13-4-2
NAME AND ADDRESSES
ROBERT C. BRAMMER
2836 LOCH HAVEN DRIVE, NW
ROANOKE, VA 24019
WILLIAM E. STADER
4464 OLEVA ST. NW
ROANOKE, VA 24017
LINGERFELT INDUSTRIES
2839 PETERS CREEK ROAD, NW
ROANOKE, VA 24019
CEDRICK H. AND GUIDA V. POFF
2903 PETERS CREEK ROAD, NW
ROANOKE, VA 24019
CEDRICK H. AND GUIDA V. POFF
2903 PETERS CREEK ROAD, NW
ROANOKE, VA 24019
JOAN F. SHOWALTER
55 EAST 9TH STREET
NEW YORK, NY 10003
EDWIN DOVE SHOWALTER
LURA SHOWALTER
C/O JOAN SHOWALTER
55 EAST 9TH STREET
NEW YORK, NY 10003
-ROANOKE COUNTY-
MILLER LAND CO. INC.
916 KENBRIDGE PLACE
SALEM, VA 24153
WALTER L. FERGUSON
3008 PETERS CREEK ROAD
ROANOKE, VA 24019
PUBLIC STORAGE INC.
DEPARTMENT PT VA
25453
PO BOX 25025
GLENDALE, CA 91201
VIRGINIA MINI-STORAGE ASSOC.
819 W. LITTLE CREEK ROAD
NORFOLK, VA 23505
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Charles W. Boone, Realtor
Winn & Company Realtors
1224 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Boone:
I am enclosing copy of Ordinance No. 33707-020298, rezoning a tract of land located at
2143 Byrd Avenue, N. E., described as Lots 25 and 26, Block 7, Map of Laurel Terrace
Corporation, Official Tax No. 3120713, from LM, Light Manufacturing District, to RM-1,
Residential Multifamily, Low Density District. The abovereferenced measure was adopted
by the Council of the City of Roanoke on first reading on Tuesday, January 20, 1998, also
adopted by the Council on second reading on Monday, February 2, 1998, and will be in
full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc: Daniel and Donald Jarrett, 5141 Norseman Dr., N. W., Roanoke, Virginia 24019
Mr. Ronald Bailey, 512 Forest Hill Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Timothy Whitlock, 2208 Plantation Road, N. E., Roanoke, Virginia
24012
Ms. Margaret Bower, 4350 Murray Court, Roanoke, Virginia 24019
Mr. R. Warren Poindexter, 2108 Larchwood Street, N. E., Roanoke, Virginia
24012
Ms. Ruby G. Owens, c/o Mr. Michael S. Sledd, 5812 Cove Road, N. W.,
Roanoke, Virginia 24012
Charles W. Boone
February 4, 1998
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Avenue,
S. W., Roanoke, Virginia 24014
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of February, 1998.
No. 33707-020298.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 312, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City.
WHEREAS, Michael S. Sledd, has made application to the Council
of the City of Roanoke to have the hereinafter described property
rezoned from LM, Light Manufacturing District, to RM-1, Residential
Multifamily, Low Density District; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on January 20, 1998, after due and
timely notice thereof as required by §36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 312 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That tract of land located at 2143 Byrd Avenue, N.E., and
designated on Sheet No. 312 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax No. 3120713, be, and is hereby rezoned
from LM, Light Manufacturing District, to RM-1, Residential
Multifamily, Low Density District, in accordance with the Petition
filed in the Office of the City Clerk on November 5, 1997, and that
Sheet No. 312 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD-REZ~O-$LEDD. 1
RECEIVED
CITY CLEF:'.!: r~F?I.F'F
BEC 18 P,~ :09
Roanoke City Planning Commission
January20,1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Michael S. Sledd, Petitioner, represented by Charles W.
Boone of Winn and Company Realtors, that property located at 2143 Byrd
Avenue, NE, Official Tax Number 3120713, be rezoned from LM, Light
Manufacturing District, to PM-1, Residential Multi-family, Low Density
District.
I. Current situation is as follows:
Purpose ofrezoning request is to place the residence and lot, comprising 0.13
acres more or less, into a zoning classification that is consistent with its original,
intended use. It currently is a non-conforming use. According to an October 21,
1997, letter to Charles Boone from City Zoning Administrator Evelyn Dorsey, a
search of records back to 1960 could not determine the date the property was
rezoned to LM, Light Manufacturing District.
Built in 1952, the home was the residence of Ruby S. and Edward Owens. Mr.
Owens is deceased and Mrs. Owens moved into a nursing home about 6 months
ago. The residence has been vacant for about 6 months. The petitioner, who is
Mrs. Owens' nephew and who has been granted Power of Attorney by Mrs.
Owens, has been trying to sell the house for her. To date, there have been several
contracts but no sale has been completed because lending institutions will not
finance the property since it is not properly zoned.
The house is part of an existing residential neighborhood; it also is situated
at the comer of a sizable tract of undeveloped land which is zoned LM.
B. Petition to rezone was filed on November 5, 1997.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Planning Commission public hearing was held December 3, 1997. Mr. Charles
Boone appeared before the commission and stated that the reason his client was
requesting the rezoning from LM to RM-1 was so that a potential buyer of the
home would be able to obtain financing from a lending institutions.
Ms. Tam Roop, City Planner, presented the staff report. She said the property is
part of an existing residential neighborhood. She said she had learned earlier
in the week that there is a purchaser for the home at 2143 Byrd Avenue and that
the purchaser's loan has been approved, contingent upon approval of this rezoning.
Ms. Roop said that she had viewed subject property with the city's Economic
Development Administrator and he had said that he could not object to the
rezoning, given that the industrially zoned tract was not and would not be for sale
in the foreseeable future.
Ms. Roop said she had heard from two adjoining property owners who were
seeking information and questioning the impact the rezoning might have on them.
One property owner had no objection. The other owner was referred to staff in
another city department for additional information. She said both she and other
staffer had tried numerous time without success to reach this owner by phone prior
to the Planning Commission's meeting.
There were no questions from or discussion by the Planning Commission and
no one from the audience appeared before the commission to speak on behalf of or
in opposition to the rezoning request.
II. Issues are as follows:
mo
Zoning of the subject property is LM, Light Manufacturing District. The
surrounding zoning pattern in the area is as follows: to the north and west is
RM-1, Residential Multifamily, Low-Density District; to the south and east is LM,
Light Manufacturing District.
Bo
Land uses surrounding the subject property are as follows: to the north and west
are residential uses, predominantly single-family homes; to the east are light
manufacturing uses along and adjacent to Plantation Road; and to the west is
undeveloped property.
C°
Industrial land in the city has been identified as a valuable economic asset which
should be protected. Although part of an existing residential neighborhood,
subject property stands at the edge of an undeveloped tract which could be
appropriately developed for LM use. However, at this time, that tract is not for
Members of Council
Page 3
sale and there is no indication that development of it for light industrial purposes
will occur in the foreseeable future.
The city's Economic Development Administrator viewed subject property and
concluded that, ideally, an incoming company or the city should purchase subject
property in order to preserve the entire block for LM uses. Failing that, however,
he said he could not object to the property being rezoned so that the owner can
benefit from its sale.
Neighborhood organization for this area is the Williamson Road Action Forum
which was notified of the petition to rezone by letter, mailed November 21, 1997.
No comments were received. Adjoining property owners were notified of the
rezoning request in letters mailed November 24, 1997. Two property owners
called staff as noted earlier in this report.
E. Comprehensive Plan recommends that:
1. Neighborhood character be protected and preserved;
2. The high quality of strong and stable neighborhoods be maintained; and
3. New industrial development be encouraged on appropriate sites.
III. Alternatives are as follows:
A. City Council approve the rezoning request.
Zoning would become RM-1, Residential Multifamily, Low Density
District, and the continued use of the site as a residence would be ensured
by putting subject property into conformity with the zoning district, thus
enabling financing to be obtained by prospective buyer(s).
2. Land use would continue as a residence.
3. Industrially zoned land could be developed.
4. Neighborhood would remain unchanged.
5. Comprehensive plan issues, as set forth, would be followed.
B. City Council deny the rezoning request.
Members of Council
Page 4
Zoning of the subject property would remain LM, Light Manufacturing
District. Subject property would remain a nonconforming use. In all
likelihood, it would not be able to be sold due to lack of financing and it
may sit vacant or become rental property.
2. Land use would remain residential.
3. Industrially zoned land could be developed.
4. Neighborhood would be unchanged for the present.
5. Comprehensive plan issues, as set forth, would not be addressed.
V. Recommendation:
The Planning Commission, by a vote of 4 to 0 (Mr. Hill and Mr. Manetta being absent),
recommended approval of the requested rezoning, finding that the rezoning would place
subject property into a zone consistent with its intended and original use.
Respec/.fully submitted,
Gilbert E. Butler, Chairman
Roanoke City Planning Commission
TR:mpf
attachments
pc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Economic Development Administrator
Petitioner's Agent
RECEIVED
IN ~ COIYNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of a tract of land, and all improvements thereon located in the
City of Roanoke, Virginia, and described as Lots 25 and 26, Block Number
7, as shown on the Map of Laurel Terrace Corporation (Tax Map Number
3120713), and more commonly known as 2143 Byrd Avenue, NE,
Roanoke, Virginia 24012, from zoning designation LM, Light
Manufacturing to RM-1, Residential Multi-family, Low Density.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, Michael S. Sledd is acting on behalf of the property owner,
Ruby G. Owens; his authority to represent Ms. Owens arises out of Power of
Attorney, attached as Exhibit A. Ruby G. Owens owns a single-family dwelling on
land in the City of Roanoke containing 0.13 acres, more or less (Lot Size 50' X
110'), located at 2143 Byrd Avenue, NE Roanoke, VA 24012 (Tax Map Number
3120713). Said tract is currently zoned LM, Light Manufacturing. A map of the
property to be rezoned is attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as
amended, the Petitioner requests that the said property be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density District.
The Petitioner believes the rezonlng of said tract of land will further the
intent and purposes of the City's Zoning Ordinance and its comprehensive plan and
further good zoning practices by making the existing use of the subject property
consistent with the proper zoning category and by ensuring that the subject
property will be used in the future in a manner that will not negatively impact
adjoining properties.
A concept plan, outlining features of the proposed use of the property,
including buildings, pm'kin& access, and similar features, is provided as Exhibit C.
This plan shows the proposed use of the tract as a single-family dwelling in
accordance with its current use.
Attached as Exhibit D are the names, addresses, and tax numbers of the
owner or owners of all lots or property immediately adjacent to and immediately
across a street or road from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be
rezoned as requested in accordance with the provisions of the Zoning Ordinance of
the City of Roanoke.
Respectfully submitted this 5th day of November 1997.
By:
Respectfully submitted,
Charles W. Boone, Ph.D.
REALTOR, Winn & Co. Realtors
1224 Peters Creek Road, NW
Roanoke, VA 24017
Phone: $62-1826 Fax: 562-1826
For:
By:
Ruby G. Owens (Owner)
Michael S. Sledd (Power of,~dtomey - Please see Exhibit A).
LIST OF EXIq~ITS
Be
Power of Attorney, Michael S. Sledd by Ruby O. Owens,
October 16, 1996
Tax Map of Subject Property and Adjacent Properties
Concept Plan of the Proposed Use of Property
Names, addresses, and tax numbers of the owner or owners of all
lots or property immediately adjacent to and immediately across a
street or road from the property to be rezoned
POHER OF ATTORREY
KNOW ALL ~N BY TH~SB PRESENTS:
That I, RUBY G. OWENS, of the City of Roanoke, Virginia, have
made, constituted, and appointed, and by these ~resents do make,
constitute, and appoint cecil M.0~Sledd~ Michael S. Sledd and Susan
Snow, any one of the three of whom may act, as my true and
lawful attorney(s)-inJfact for me and inmy name, place, and stead,
to ask, demand, and 8us'for, recover and receive, of and from all
corporations, associations, and persons whatsoever, all and every
sum or sums of money due and owing, or that may .become due and
owing, to me on any and every account, whether due or to become
due, and give receipts for the same Or, at their discretion, to
compound or compromise for the.same,. .. ~ and give discharges; to sign
any bond, deed, ohllgation~ co~tact, or other paper; to endorse
promissory notes, and the same"%o renew from time to time; to draw
upon any bank or banks or, any corporations, associations, or
individual for any sum or'~'s~ms of money that may be to my credit,
or which I may be entitled~to receive, as I ~{ght or could do; to
enter any safe deposit bO~i~hat may be rented in my.name; to make
donations and other gifts; to 8ell or encumber any part or parts of
my real or personal estate, wheresoever situated, to make all
necessary deeds and conveyances thereof, with all necessary
covenant~, warranties, and assurances, and to sign, seal,
auknowledge¥ and deliver the same; and to do all such other acts,
matters, a~ things in relation to all or any part of or interest
in my property, estate, affairs, or business, of any kind or
EXHIBIT A
POWER OF AI~ORNEY
MICHAEL S. S~EDD, BY RUBY G. OWENS, OCTOBER 16, 1997
~rO~N~'~ AT
description, in the State of Virginia, or elsewhere, as I myself
might or could do if acting personally.
And, I he=6by ratify and confirm all lawful acts done by my
said attorney(s)-in-fact bY virtue thereof.
This Power of Attorney shall remain in full force and effect
and shall not terminate upon the mental or physlcal disability of
the donor of this Power. ~d
WITNESS the following signature and seal this /~ _ ay of
October, ~996.
)
RUBY GJOW~-~S
(S~AL)
STATE OF VIRGINIA
CITY OF SALEM
)
) TO-WITs
)
The foregoing instrument was acknowledged before me this
~_ day of October, 1996, by Ruby G. Owens.
Notary Pubic
Hy comm:Lssion expires:
? i I
'/
B
A
Exhibit C
Concept Plan
Tract 3~207~3
Forest Hill Ave.
(G~
~lvel
110 Feet
EXHIBIT D
LISTING OF ADJOINING PROPERTY OWNERS
3120401
3120402
3120510
3120612
3120613
3120701
3120702
3120714
Daniel & Donald Jarrett
Daniel & Donald Jarrett
Ronald Bailey
Mary & Timothy Whitlock
Margaret Bower
R. Warren Poindexter
R. Warren Poindexter
Ruby G. Owens
(do Michael S. Sledd/POA)
5141 Norseman Dr, NW
Roanoke, VA 24019
5141 Norseman Dr, NW
Roanoke, VA 24019
512 Forest Hill Ave, NE
Roanoke, VA 24012
2208 Plantation Rd, NE
Roanoke, VA 24012
4350 Murray Court
Roanoke, VA 24019
2108 Larchwood St, NE
Roanoke, VA 24012
2108 Larchwood St, NE
Roanoke, VA 24012
5812 Cove Rd, NW
Roanoke, VA 24012
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 12,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Mr. Charles W. Boone, Ph.D.
Winn & Company Realtors
1224 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Boone:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Tuesday, January 20, 1998, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the Roanoke City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Michael S. Sledd, representing Ruby G. Owens,
that a tract of land containing 0.13 acre, more or less, described as Lots 25 and 26, Block
7, Map of Laurel Terrace Corporation, Official Tax No. 3120713, more commonly known
as 2143 Byrd Avenue, N. E., be rezoned from LM, Light Manufacturing District, to RM-1
Residential Multi-family, Low Density District. '
The City Planning Commission has recommended approval of the requested rezoning.
A copy of the City Planning Commission report may be obtained by calling the City Clerk's
Office at 853-2541.
MFP:ec
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Mr. Charles W. Boone, Ph.D.
January 12,1998
Page 2
pc:
Daniel A. and Donald Jarrett, 5141 Norseman Drive, N. W., Roanoke,
Virginia 24019
Ronald L. Bailey, 512 Forest Hill Avenue, N. E., Roanoke, Virginia 24012
Mary and Timothy Whitlock, 2208 Plantation Road, N. E., Roanoke, Virginia 24012
Margaret R. Bower, 4350 Murray Court, Roanoke, Virginia 24019
Richard W. Poindexter, 2108 Larchwood Street, N. E., Roanoke, Virginia 24012
Edward L. Owens and Ruby G. Owens, 5812 Cove Road, N.W. Roanoke,
Virginia 24012 '
The Honorable Mayor and Members of the Roanoke City Council
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 12,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Mr. Charles W. Boone, Ph.D.
Winn & Company Realtors
1224 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Boone:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Tuesday, January 20, 1998, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the Roanoke City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Michael S. Sledd, representing Ruby G. Owens,
that a tract of land containing 0.13 acre, more or less, described as Lots 25 and 26, Block
7, Map of Laurel Terrace Corporation, Official Tax No. 3120713, more commonly known
as 2143 Byrd Avenue, N. E., be rezoned from LM, Light Manufacturing District, to RM-1
Residential Multi-family, Low Density District. '
The City Planning Commission has recommended approval of the requested rezoning.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the request for rezoning.
Please review the documents and if you have questions, you may contact Steven J. Talevi,
Assistant City Attorney, at 853-2431. Questions with regard to the Planning Commission
report should be directed to John R. Marlles, Agent, City Planning Commission, at
853-2344.
Mr. Charles W. Boone, Ph.D.
January 12, 1998
Page 2
It will be necessary for you, or your representative, to be present at the January 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
MFP:ec
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Tuesday, January 20,
1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
LM, Light Manufacturing District, to RM-1, Residential Multifamily,
Low Density District, the following property:
That tract of land lying at 2143 Byrd Avenue, N.E., and
bearing Official Tax No. 3[20713.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 29th day of December , 1997.
Mary F. Parker, City Clerk.
H:\NOTICE\N-SLEDD, 1
RECE~E~
CITY CL.~:RK..> '-~,
TO TI'~ CITY CLEI~<. O1' THE, CITY O1' ROANO~, VIRGINIA
'97
PERTAINING TO THE REZONING REQUEST OF:
Michael Sledd for property located at 2143 Byrd Avenue, N.E., )
Official Tax No. 3120713, from LM to RM-1 )
24 P4:00
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANO~ )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2004, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 24th day of November, 1997, notices of a public hearing to be held on
the 3rd day of December, 1997, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcd
3120401
3120402
3120510
Owner's Name
Daniel A. and Donald larrett
Ronald L. Bailey
Mailing Address.
5141 Norseman Drive, NW
Roanoke, VA 24019
512 Forest Hill Avenue, NE
Roanoke, VA 24012
3120612
Mary and Timothy Whitlock
2208 Plantation Road, NE
Roanoke, VA 24012
3120613
Margaret R. Bower
4350 Murray Court
Roanoke, VA 24019
3120701
3120702
3120714
Richard W. Poindexter
Edward L. Owens
Ruby G. Owens
2108 Larchwood Street, NE
Roanoke, VA 24012
5812 Cove Road, NW
Roanoke, VA24012
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 24th day of November, 1997.
Notary Pu61ic
RECEIVED
CITY CLERKS OFF!CF
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSIO~I
TO WHOM IT MAY CONCERN: '9'/ NOV 17 P4:08
The Roanoke City Planning Commission will hold a public heating on Wednesday, December 3, 1997,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from MiChael S. Sledd, acting on behalf of Ruby G. Ow~ms, property owner, that property
located at 2143 Byrd Avenue, N.E., Official Tax No. 3120713, be rezoned from LM, Light
Manufa~x~ring District to RM-1, Residential Multifamily, Low I)ensiw District.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be he~rd on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, November 18 and November 25, 1997
Please bill:
Charles W. Boone, Ph.D
Realtor, Winn & Co., Realtors
1224 Peters Creek Road, N.W.
Roanoke, VA 24017
562-1826
Please send affidavit to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 2401 l (540) 853-1230 (fax)
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1997
File #51
Sandra H. Eakin
Deputy c~y c~rk
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am attaching copy of a petition from Michael S. Sledd, representing Ruby G. Owens,
requesting that a tract of land containing 0.13 acre, more or less, described as Lots 25 and
26, Block 7, Map of Laurel Terrace Corporation, Official Tax No. 3120713, more commonly
known as 2143 Byrd Avenue, N. E., be rezoned from LM, Light Manufacturing District, to
RM-1, Residential Multi-family, Low Density District.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Enc.
H:~REZONING.O7~SLEDO,REQ
John R. Marlles, Agent
City Planning Commission
November 5, 1997
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Michael S. Sledd, c/o Charles W. Boone, Ph.D., Realtor, Winn & Company,
Realtors, 1224 Peters Creek Road, N. W., Roanoke, Virginia 24017
Gilbert E. Butler, Jr., Chairman, City Planning Commission, 3406 Exeter Street,
S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #178
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 2, 1998, Council Member Swain called attention to concerns expressed by
certain residents of the City regarding the encroachment of infill housing in their
neighborhood, which infill housing is not compatible with the overall character of the
remainder of the neighborhood. He requested that you investigate specific concerns and,
in addition, provide Council with a report on the seriousness of the issue, city-wide.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: John R. Marlles, Chief, Planning and Community Development
Rose M. Woodford, Executive Secretary to the Assistant City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 1998
File #77-66
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 2, 1998, Council Member Trout requested that City officials confer with officials
of the Virginia Department of Transportation to determine if the vertical screen/fence can
be reinstalled on 1-581 at the location of Cycle Systems, Incorporated.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: William F. Clark, Director, Public Works
Rose M. Woodford, Executive Secretary to the Assistant City Manager
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 4, 1998
File #66-77-192
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 2, 1998, Council Member Trout inquired if the barrels on 1-581 in the vicinity
of the ramp leading to the Roanoke Civic Center can be removed inasmuch as certain
construction in the area has been completed.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
William F. Clark, Director, Public Works
Rose M. Woodford, Executive Secretary to the Assistant City Manager