HomeMy WebLinkAboutCouncil Actions 01-20-98TROUT
33701
ROANOKE CITY CO UNCIL
REGULAR SESSION
January 20, 1998
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call.
Harris was absent.
Council Member C. Nelson
Recess and reconvene in the Emergency Operations Center Conference Room,
Room 159.
Ao
A report of the City Manager with regard to snow and ice
emergency preparedness. (15 minutes)
File #67-104-410
Received and filed.
Bo
A report of the City Manager with regard to the Roanoke City Juvenile
Detention Home. (30 minutes)
File #104-305
Received and filed.
At 12:55 p.m., the meeting was declared in recess until 2:00 p.m.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
January 20, 1998
2:00p. m.
CITY COUNCIL CHAMBER
.AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
The Invocation was deh'vered by The Reverend Barry G. Lawson, Pastor,
Valley View Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, January 22, 1998,
at 7:00 p.m.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PUBLIC HEARINGS WILL BE CONDUCTED AT THE 7:00 P.M.
SESSION OF CITY COUNCIL THIS EVENING.
PRESENTATIONS:
Recognition of certain Valley Metro employees. Mayor Bowers.
The Mayor presented a Proclamation declaring Tuesday, January 20, 1998,
as Valley Metro Appreciation Day and presented City logo lapel pins to
several Valley Metro employees.
File #3-55-80
o
CONSENT AGENDA
(Approved 7-0.)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
4
C-1
C-2
C-3
C-4
C-5
Minutes of the regular meetings of City Council held on Monday, October
6, 1997, and Wednesday, October 22, 1997; and the special meeting with the
Roanoke County Board of Supervisors held on Tuesday, October 28, 1997.
RECOMIV~NDED ACTION:
File #132-467
Dispense with the reading thereof and approve
as recorded.
A communication fi.om Mayor David A. Bowers with regard to efforts to
maintain the solid fiscal performance of Roanoke's municipal government.
RECOMMENDED ACTION: Receive and file.
File #60-175
A report of the City Manager with regard to a series of public participation
meetings to be held concerning the location of Interstate 73.
RECOMMENDED ACTION: Receive and file.
File #51-77-104
A communication from Lucy L. Hazlegrove tendering her resignation as
a member of the Roanoke Arts Commission.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-230 the resignation.
Qualification of the following persons:
Alfred T. Dowe, Jr., as a member of the City Planning
Commission for a term ending December 31, 2000;
File #15-110-200
Ben J. Fink as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority for a term ending
August 31, 2001;
File #15-110-178
5
Grady P. Gregory, Jr., as a member of the Building Code
Appeals Board, Volume II (Building Maintenance Division),
for a term ending November 10, 2001; and
File #15-32-110
Kit B. Kiser as a City Representative to the Roanoke Valley
Resource Authority for a term ending December 31, 2000.
File #15-110-253
C-6
RECOMMENDED ACTION: Receive and file.
Council concurred in a request of the City Attorney to convene in Executive
Session for the purpose of discussing and considering a matter of pending
litigation, specifically a lawsuit brought against the City, pursuant to
Section 2.1-344 (A) (7), Code of Virginia (1950), as amended.
File 083-132
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS:
A communication from Council Member C. Nelson Harris proposing
establishment of a neighborhood tour program for Members of Council
and City administrative staff.
A motion for "favorable comment" on the request was approved by
Council.
File #132-165
A communication from the Roanoke City School Board requesting
appropriation of funds to certain grant accounts; appropriation of
$53,921.00 in proceeds from the 1997-98 Capital Maintenance and
Equipment Replacement Fund, to provide for facility equipment, middle
school football equipment, and band instrument replacement; and a report
of the Director of Finance recommending that Council concur in the
request.
Adopted Ordinance No. 33701-012098.
abstained from voting).
File #60-467-472
(6-0). (Vice-Mayor Wyatt
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending authorization to purchase an ice protection
cover for the Roanoke Civic Center from Public Assembly
Equipment Company, for a total cost of $85,000.00; and
appropriation of funds in connection therewith.
Adopted Ordinance
33703-012098. (7-0)
File #60-192-472
No.
33702-012098 and Resolution No.
A report recommending certain Water Fund appropriations for the
Capital Outlay Account in connection with new water services,
hydrants and lines constructed in response to the demands of new
development and to correct areas having water supply problems.
Adopted Ordinance No. 33704-012098. (7-0)
File #60-217-468
A report recommending an increase in certain parking ticket fines.
Adopted Ordinance No. 33705 on first reading. (7-0)
File #5-10
7
o
A report with regard to extension of sidewalks along Hershberger
Road and Cove Road, N. W.
Received and fried.
File #51-57
CITY
CLERK:
A report advising of expiration of the three-year terms of office of
Harry F. Davis and Melinda J. Payne as Trustees of the Roanoke
City School Board on June 30, 1998, and applications for the
upcoming vacancies will be received in the City Clerk's Office until
5:00 p.m. on Tuesday, March 10, 1998.
Received and filed.
File #38-110-467
REPORTS OF COMMITTEES:
None.
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 33698, on second reading, authorizing the City Manager
to execute on behalf of the City an Amendment to the Temporary
Nonexclusive Revocable License Agreement dated January 7, 1997, with
KMC Telecom of Virginia, Inc. (KMC).
Adopted Ordinance No. 33698-012098 on second reading. (7-0)
0
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Parma referred to a communication from the City
Manager with regard to the City's efforts in addressing the issue of
reprogramming the City's computers to reco~t, nize the year 2000. He
commended the City Manager and City staff for their foresight in
planning ahead to address this issue. The Mayor requested that this
information be placed on the Internet and published in the
"CityPage" in The Roanoke Times.
File #301
Council Member Swain stated that he has heard favorable comments
from citizens with regard to the City's clean up efforts in the areas
of sidewalks, curb and gutter and junk cars; however, he expressed
concern with regard to safety hazards due to the existence of
dilapidated garages in the City, especially in older neighborhoods.
He requested that the City administration review its current system
and work to develop a plan to deal with these safety hazards.
File #57-67-183
Council Member White inquired as to when automated refuse
collection will be implemented in the next area of the City;
whereupon, the Director of Public Works advised that the goal is to
have the entire City on the automated refuse collection system by
April 1998, and it is anticipated that the remainder of City residents
will receive recycling containers by the end of the current calendar
year.
File #67-144-183
The Mayor read a communication from David L. Kjolhede,
Executive Director of The Roanoke Valley Convention and Visitors
Bureau, requesting funding in the amount of $525,000.00 for fiscal
year 1998-99. Council adopted a motion to refer the request to 1998-
99 budget study.
File #60-293
10.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND
COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL
TO THE CITY MANAGER WILL BE REFERRED, WITHOUT
OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND
APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
At 4:05 p.m., the meeting was declared in recess until 7:00 p.m.
l0
ROANOKE CITY CO UNCIL
REGULAR SESSION
January 20, 1998
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
PRESENTATIONS:
Patricia N. Toney was recognized as 1997 Citizen of the year.
File #496
Report with regard to activities of the Roanoke Neighborhood
Parmership Steering Committee. William E. Skeen, Chairperson.
Received and filed.
File #110-488
Be
PUBLIC HEARINGS:
Public hearing on the request of Robert C. Brammer to amend the
proffered conditions for rezoning of a tract of land containing 5.44 acres,
more or less, located at 2941 Peters Creek Road, N. W., described as
Official Tax No. 6410103, which rezoning was previously approved by
the Council of the City of Roanoke, pursuant to Ordinance No. 32658-
092595, adopted on September 25, 1995. David C. Helscher, Attorney.
Adopted Ordinance No. 33706 on first reading. (7-0)
File/t51
Public heating on the request of Michael S. Sledd, representing Ruby G.
Owens, that a tract of land containing 0.13 acre, more or less, described
as Lots 25 and 26, Block 7, Map of Laurel Terrace Corporation, Official
Tax No. 3120713, more commonly known as 2143 Byrd Avenue, N. E.,
be rezoned fxom LM, Light Manufacturing District, to RM-1, Residential
Multi-family, Low Density District. Charles W. Boone, Spokesperson.
Adopted Ordinance No. 33707 on first reading. (6-0)
(Council Member Parrott abstained from voting).
File #51
o
Public hearing on the request of Gary W. Scaggs that a tract of land
located at 2613 Oakland Boulevard, N. W., identified as Official Tax No.
2150108, be rezoned t~om RS-3, Single Family Residential District, to
RM-2, Residential Multi Family District, subject to certain conditions
proffered by the petitioner. Edward A. Natt, Attorney.
Council concurred in a request of Mr. Natt to defer the matter for an
indefinite period of time.
File #51
Public heating on the consideration of previously received applications for
federal fimds expected to be reauthorized and made available through the
Intermodal Surface Transportation Efficiency Act (ISTEA) for
transportation enhancements projects in fiscal year 1998-1999.
W. Robert Herbert, City Manager.
Adopted Resolution No.
012098. (7-0)
File #$1-60-200-236
33708-012098
and Resolution No. 33709-
Ce
OTHER HEARING OF CITIZENS:
Ms. Perneller C. Wilson, 3045 Willow Road, N. W., requested Council's
consideration in naming Orange Avenue, N. W. and Eureka Park, in honor
of the late Dr. Martin Luther King, Jr. The matter was referred to the City
Planning Commission for appropriate action.
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND
COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL
TO THE CITY MANAGER WILL BE REFERRED, WITHOUT
OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND
APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File f~67-104-410
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to snow and ice emergency preparedness was before the Council
of the City of Roanoke at a regular meeting which was held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
SHE:lo
pc:
Sanclra H. Eakin
Deputy City Clerk
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Work~
The following list of equipment compares our readiness to the winter of
1995-96.
Equipment
Single axle truck
with spreadefiplow
Single axle trucks
with plow only
Double Axle with plow
Double Axle truck
with spreader\plow
4x4 pick-up reversible
snow plows
One ton trucks with
spreaders and Plows
Front end loaders
Motor Graders
Sidewalk snow blowers
Skid steer loaders, for
clearing side walks, etc.
1995-96 1997-98 Gain~oss
19 22 6 *
15 16 1
5 5 0
0 2 2
11 14 3
0 4 4
4 5 1
3 3 0
0 5 5
0 1 1
*Three additional snow plows, plow hitches and spreaders have been bid
and are now on order.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #104-305
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the Roanoke City Juvenile Detention Home was before tl'm
Council of the City of Roanoke at a regular meeting which was held on Tuesday, January
20, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
H:~AQENDAg~JAN20.WPO
ROANOKE CITY COUNCIL BREWING
ROANOKE CITY JUVENILE DETENTION HOME
JANUARY 20, 1998, 12:15 P.M.
COUNCIL CHAMBERS
Present Conditions of the Facility
a. Recent certification by the Department of Juvenile Justice
Department of Juvenile Justice
5 Minutes
e
City Expanded Bed Proposal
Jack Trent, Bane Cobum, & Hayes Seay Mattem & Mattem
a. Projected Construction Costs
5 Minutes
ge
Regional Alternatives to the Ownership & Operation of the
Juvenile Detention Home
W. Robert Herbert, City Manager
5 Minutes
0
Code Intent Regarding Multi-Jurisdictional Facilities and
Priority Funding
Department of Juvenile Justice
5 Minutes
Se
Regional Facility
Jack Trent, Bane Cobum & Hayes Seay Mattem & Mattem
a. Projected Construction Costs
5 Minutes
Time Frame/Schedule
a. Joint Resolution
Hayes, Seay, Mattem & Mattem/Dept. of Juvenile Justice
5 Minutes
VALLEY METRO APPRECIATION DAY
TUESDAY, JANUARY 20, 1998 - 2:00 P.M.
ROANOKE CITY COUNCIL MEETING
MAYOR DAVID A. BOWERS
TODAY, THE MEMBERS OF CITY COUNCIL ARE PLEASED TO
RECOGNIZE THE OUTSTANDING ACHIEVEMENTS OF SEVERAL
VALLEY METRO EMPLOYEES.
I AM ADVISED THAT A TEAM OF MECHANICS AND BUS
OPERATORS FROM VALLEY METRO PARTICIPATED IN AND WON
BEST OVERALL TRANSIT OPERATION, AMONG TEN COMPETING
URBAN TRANSPORTATION COMPANIES AT THE 9TH ANNUAL
VIRGINIA TRANSIT ROADEO. THE EVENT WAS SPONSORED BY THE
VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND
THE VIRGINIA TRANSPORTATION ASSOCIATION ON JULY 26 AND 27
IN NORFOLK.
TWO CATEGORIES OF COMPETITION TOOK PLACE: A HANDS-ON
COMPETITIVE MAINTENANCE TEST AND A TIMED OBSTACLE DRIVING
TEST FOR BUS OPERATORS. PARTICIPANTS WERE JUDGED ON
THEIR DRIVING AND MAINTENANCE SKILLS, PROFESSIONALISM AND
SAFETY TECHNIQUES.
A TEAM OF VALLEY METRO MECHANICS WON FIRST PLACE IN
THE MAINTENANCE COMPETITION WHICH INVOLVED TESTING THEIR
ABILITY TO SAFELY TROUBLE SHOOT AND INSPECT A BUS FOR
MECHANICAL DEFECTS AND START THE ENGINE WITHIN A TEN
MINUTE TIME LIMIT.
VALLEY METRO BUS OPERATOR JIMMY CARTER WON BEST
OVERALL OPERATOR HONORS BY EXHIBITING HIS KNOWLEDGE OF
SAFETY REGULATIONS, BUS EQUIPMENT, AND DRIVING HIS 35 FOOT
BUS THROUGH A TIMED OBSTACLE COURSE. MR. CARTER HAS WON
THE STATE DRIVING COMPETITION FOR THE PAST THREE
CONSECUTIVE YEARS. HE REPRESENTED VIRGINIA AT THE
INTERNATIONAL TRANSIT BUS ROADEO IN CHICAGO IN SEPTEMBER
WHERE HE FINISHED NINTH IN THE 35 FOOT BUS CATEGORY.
ON BEHALF OF THE MEMBERS OF COUNCIL, I AM PLEASED TO
PRESENT A PROCLAMATION DECLARING TUESDAY, JANUARY 20,
1998, AS VALLEY METRO APPRECIATION DAY TO OUR NEW GENERAL
MANAGER OF VALLEY METRO. I WOULD ALSO LIKE TO RECOGNIZE
THE FOLLOWING MEMBERS OF THE MAINTENANCE TEAM: STEVE
FISHER, WAYNE THOMPSON AND DOUG AGREE; AND THE
FOLLOWING MEMBERS OF THE OPERATORS TEAM: JIMMY CARTER,
RICKY JOSEPH, ROBERT BROUGHMAN, AND NATHANIAL CRAIG. I AM
PLEASED TO PRESENT EACH OF YOU WITH THIS CITY OF ROANOKE
LOGO LAPEL PIN.
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this twentieth day of
January nineteen hundred and ninety-eight.
WHEREAS,
Valley Metro participated in the Ninth Annual Virginia Transit
Roadeo competition sponsored by the Virginia Department of Rail
and Public Transportation, and the Virginia Transit Association on
July 26- 27, 1997 in Norfolk, Virginia; and
WtlE~,
Valley Metro teams of mechanics and bus operators won best
overall transit operation among ten competing urban transit
companies; and
The Valley Metro team of mechanics composed of Stephen L.
Fisher, Wayne ~. Thompson and Douglas C. Agee won first place
in maintenance competition; and
WtIE~,
The Valley Metro team of competing bus operators included Ricky
S. Joseph, Robert W. Broughman, Nathaniel N. Craig and James
R. Carter; and
Valley Metro bus operator James R. (Jimmy) Carter won best
overall operator honors by exhibiting knowledge of safety
regulations, bus ~ and timed obstacle course performance.
THEREFORE, I, David ,4. Bowers, Mayor of the City of Roanoke,
Virginia, call upon all cit~ns to recognize and congratulate the Valley
Metro competition team tnetnbers for their outstanding accomplishments,
and do hereby proclaim Ttmzday, January 20, 1998, throughout this great
All-America City, as
VA Lt. RY METRO APPRECIATION DAY.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
419
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
October 6, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, October 6, 1997, at 12:15 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Re~_ular Meetin_~s, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William
White, Sr., Linda F. Wyatt, C. Nelson Harris, John H~' Parrott and Mayor
David A. Bowers ........................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
HUMAN DEVELOPMENT-YOUTH-TEEN PREGNANCIES: Dr. Molly L. Rutledge,
Director, Roanoke City Health Department, presented a briefing on teen pregnancy.
She was assisted by Kathy LaMotte, Teen Outreach Prevention Coordinator.
In summary, Dr. Rutledge presented the following information:
*In 1992, Roanoke area physicians, in conjunction with the former Health
Director, started an adolescent health clinic in the Hurt Park community.
*In 1993, the first school-based health clinic was started at Patrick Henry High
School.
*In 1994, William Fleming High School/William Ruffner Middle School opened
a school-based health clinic and the City received $141,000.00 from the state to
combat the teen pregnancy problem.
*In 1995, the City received yearly funding of $200,000.00 for teen pregnancy
prevention and a coordinator was hired.
*Each adolescent birth in the City of Roanoke costs approximately $20,000.00
per family.
420
ACTION:
*In 1996, $7,860,000.00 (a large portion of which represents City funds) was
spent on teen pregnancy births.
Dr. Rutledge advised that communities can most effectively change teen
pregnancy rates through school-based health clinics and community-based
programs, by supporting local family planning programs, and by providing
assistance to the economically disadvantaged.
Ms. LaMotte advised that Roanoke City is one of the top ten localities in the
State for teen pregnancy prevention, and the City of Roanoke is one of seven
Virginia Department of Health pilot sites for teen pregnancy prevention in the
Commonwealth of Virginia. She explained that a coalition was formed to review
Roanoke City teen pregnancy prevention programs and it was determined that the
City of Roanoke needs more access to health care for teens, a male-targeted
program, secondary prevention (preventing a second pregnancy for teenagers who
have already experienced a first pregnancy), increased prevention to target high risk
teens, and better coordination of services.
Ms. LaMotte explained that the Roanoke Adolescent Partnership, which is a
partnership between Carilion Health System, the Roanoke City school system, the
Roanoke Redevelopment and Housing Authority, and the Health Department, was
expanded, and the Partnership sponsored the school-based health clinic in Hurt
Park, the For Males Only Program which now has a coordinator, the Resource
Mothers Program which assists in preventing second pregnancies, and the Teen
Outreach Program which also has a coordinator.
Following questions by the Members of Council, the Mayor advised that
without objection by Council, the briefing would be received and filed.
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, October 6, 1997, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William
White, Sr., Linda F. Wyatt, C. Nelson Harris, John H. Parrott and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT: None ..................................................................................... 0.
421
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Council Member
C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTION:
PUBLIC HEARINGS:
BONDS/BOND ISSUES-SCHOOLS: The City Clerk having
advertised a public hearing for Monday, October 6, 1997, at 2:00 p.m.,
or as soon thereafter as the matter may be heard, to consider adoption
of a Resolution approving the issuance by the City of its general
obligation bonds, in an amount not to exceed $5.0 million, for the
purpose of financing, in part, the costs of improvements and additions
to Woodrow Wilson Middle School in the City of Roanoke, the matter
was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Monday, September 22, 1997, and Monday,
September 29, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#33601-100697) A RESOLUTION authorizing the issuance of not
to exceed $5,000,000 general obligation school bonds of the City of
Roanoke, Virginia, Series 1997-A, to be sold to the Virginia Public
School Authority and providing for the form and details thereof.
(For full text of Resolution, see Resolution Book No. 60, page 198.)
Mr. Swain moved the adoption of Resolution No. 33601-100697.
The motion was seconded by Mr. Trout.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Resolution No. 33601-100697 was adopted by the following vote:
422
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers 7.
NAYS: None ..................................................................... 0.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
MINUTES: Minutes of the Roanoke City Council Capital
Improvement Program Workshops held on Friday, June 13, 1997, and
Thursday, June 26, 1997, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ..................................................... 7.
NAYS: None ,0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
HOUSING/AUTHORITY-HOTEL
CENTER-VIRGINIA TECH-ECONOMIC
OFFICE-COMMITTEES: The following
before Council:
ROANOKE CONFERENCE
DEVELOPMENT-OATHS OF
reports of qualification were
ACTION:
John P. Baker as a member of the Economic
Development Commission for a term ending
June 30, 2000;
Bruce L. Robinson as a member of the Fair Housing Board
for a term ending March 31, 2000; and
Raymond D. Smoot, Jr., and Minnis E. Ridenhour for terms
ending February 24, 2001, and Dixon B. Hanna for a term
ending September 18, 2001, as Commissioners of the
Hotel Roanoke Conference Center Commission.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ................................. .~ ......................... 7.
NAYS: None ........................................................................ 0.
424
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-GREENWAY SYSTEM-VALLEY VIEW
MALL-HOTEL ROANOKE CONFERENCE CENTER-STREETS AND
ALLEYS: Elizabeth Belcher, Coordinator, Roanoke Valley Greenways,
advised that the Lick Run Greenway from The Hotel Roanoke along the
Lick Run corridor offers a tremendous potential to encourage economic
development, provide for alternative modes of transportation, mitigate
stormwater runoff, enhance environmental education, connect
neighborhoods, and protect wildlife habitat and riparian areas within
the City; that while the greenway would be a wonderful project in itself,
the connection to Valley View Mall across the interstate via a
bicycle/pedestrian lane on the new overpass will provide a link that
should not be lost; and the connection would not only improve safety
for children who are already crossing the roadway, but would also
greatly increase greenway potential for bicycle transportation and for
linking destination points in the City.
Ms. Belcher further advised that the Roanoke Valley Greenway
Commission funded a corridor study in August 1997 to identify area
resources and potential costs; whereupon, she introduced Eugene C.
Whitesell of Whitesell Orrison, Inc., Landscape Architecture Land
Planning, to present a summary of the study.
Mr. Whitesell advised that Whitesell Orrison, Inc., worked with
the Fifth Planning District Commission to develop a corridor study and
initially prepared an inventory of the corridor, which is a two and one-
half mile stretch of land extending from The Hotel Roanoke, Lick Run
along 1-581 to Orange Avenue, through Washington Park, through the
Shadeland Avenue area, through the Watts property and up to the new
overpass which is considered to be the Phase I portion of the Lick Run
corridor. He stated that as a part of the study, interviews were
conducted with civic and neighborhood leaders, an inventory was
prepared of the physical and cultural elements of the corridor, and
recommendations were submitted on trail types, locations and cost
estimates for proposed trail routes. He noted that Phase I would link
not only downtown, but would also provide the potential for linking the
linear railwalk and the proposed Mill Mountain greenway with
downtown, as well as providing an important link with downtown and
the Civic Center for pedestrian use which would open up a great travel
425
corridor from downtown Roanoke to the Hotel Roanoke Conference
Center. He advised that there is a natural corridor of green stretch from
The Hotel Roanoke to the proposed overpass at 1-581, and as a part of
the study, property ownership and requirements for acquiring land, if
necessary, were analyzed, for trail construction. He stated that the
benefits of the greenway trail greatly exceed just recreational use.
Ms. Jeanette P. Manns, 1826 Tenth Street, N. W., expressed an
interest in connecting her neighborhood, via theLick Run Greenway.
She called attention to poor economic empowerment in the community,
therefore, the greenway connection is needed, especially since
numerous laws exist, many of which are not traffic related, that deprive
the young people in the northwest community from acquiring a driver's
license. She advised that the Lick Run Greenway will beautify the
Shadeland Avenue site and allow children from the area to walk to
Washington Park.
Ms. Belcher advised that the Roanoke Valley Greenway
Commission is prepared to assist Roanoke City with greenway
construction through grant writing, coordinating fundraising activities,
community support, public input by involving the neighborhood in
project design, soliciting volunteer groups to help with construction
and maintenance, and forming a neighborhood watch organization.
She stated that a Roanoke Valley Greenway Commission member has
been successful in obtaining a grant which could be used for
Shadeland Avenue design of the greenway, environmental education,
and natural resource protection. She presented copy of the Lick Run
Greenway Corridor Study to the City Manager and to the City Clerk.
Rupert M. Cutler, Executive Director, Western Virginia Land
Trust, requested that Council incorporate the recreational benefits of
the greenway for all citizens of the City of Roanoke by taking the
necessary steps to make the Lick Run Greenway possible. He stated
that the greenway could begin downtown where the trail to Mill
Mountain ends and run from the new railwalk, past the Hotel Roanoke
to Washington Park, along Lick Run, past Lincoln Terrace and Addison
Middle School, along Shadeland Avenue to the Barrows Office
Furniture facility, and across the 1-581 overpass. He advised that the
Western Virginia Land Trust supports the Lick Run Greenway, and the
pedestrian overpass on 1-581, and stands ready to assist in the
development of citizen support and private sector support to receive
426
the land that has been offered by Henry Faison for the right-of-way for
that portion of the greenway closest to 1-581, and to seek private sector
matching money, along with public funds, to develop the Lick Run
Greenway.
Following discussion of the matter, and without objection by
Council, the Mayor advised that the remarks of Ms. Belcher, Ms. Manns,
and Dr. Cutler would be referred to the City Manager for study, report
and recommendation to Council.
PETITIONS AND COMMUNICATIONS:
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS-VICTIM/
WITNESS/JUROR PROGRAM: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, advising that the
Victim/Witness Assistance Program is designed to recognize and
address the needs of victims and witnesses in the Roanoke City
Criminal Justice System and to continue the commitment for citizen
support; Council accepted a start-up grant in September 1984, and
hired a full-time program coordinator in October, 1984; and the
Program as been in operation since that time, was before the body.
It was further advised that the Victim/Witness/Juror Program has
been awarded a 12-month, $77,0t5.00 grant (No. 98-D8554VW97) for
July 1997 through June 1998; a local cash match of $25,671.00 will be
provided, for a total grant budget of $102,686.00; and the local cash
match is level funded from fiscal year 1996-97.
The Commonwealth's Attorney recommended that Council
concur in the following actions:
Accept and participate in Victim/Witness Grant No. 98-
D8554VW97, in the amount of $77,015.00, with the City
providing a total local cash match of $25,671.00 from
monies provided in the Transfer to Grant Fund Account,
fiscal year 1997-98 budget;
Authorize the City Manager to execute all appropriate
documents to obtain Grant No. 98-D8554VW97.
ACTION'
ACTION:
Appropriate $77,015.00 in State grant funds and transfer
$25,671.00 in local matching funds from General Fund
Account No. 001-004-9310-9535 to the Grant Fund and
establish a corresponding revenue estimate in accounts
to be established by the Director of Finance.
A report of the City Manager concurring in the recommendation
of the Commonwealth's Attorney was also before Council.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33602-100697) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 209.)
Mr. Trout moved the adoption of Ordinance No. 33602-100697.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33603-100697) A RESOLUTION authorizing acceptance of Grant
No. 98-D8554VW97 made to the City of Roanoke by the Commonwealth
of Virginia Department of Criminal Justice Services for a Victim/Witness
Assistance Program and authorizing the execution and filing by the
City Manager of the conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 60, page 210.)
Mr. Trout moved the adoption of Resolution No. 33603-100697.
The motion was seconded by Mr. Swain and adopted by the following
vote:
427
428
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers. .7.
NAYS: None ,0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
HOUSING/AUTHORITY-COMMUNITY PLANNING-GRANTS-
CONSULTANTS REPORTS-HENRY STREET REVIVAL COMMITTEE: The
City Manager submitted a written report advising that the final report of
the Henry Street Revival Committee was presented to Council on
November 18, 1996; and in February 1997, several citizens and City
representatives visited Asheville, North Carolina, to meet with
representatives of the Eagle/Market Street Development Corporation
and the City of Asheville, said Corporation having been formed in 1994
to revitalize an area known as "The Block," which was once the thriving
commercial and civic center of Asheville's African-American
community.
It was further advised that The F. A. Johnson Consulting Group,
Inc., is a minority-owned corporation in Columbia, South Carolina,
which has extensive experience in organizing and managing
community development corporations and packaging community
development projects throughout the southeast; between February 25,
1997, and May 6, 1997, Mr. Johnson and representatives of his firm met
with local residents on numerous occasions; with Mr. Johnson's
assistance, local residents have begun the process of forming a new
community development corporation known as the Roanoke
Neighborhood Development Corporation (RNDC); when fully organized,
the Board of Directors of RNDC will include representatives of local
government agencies, residents, property owners, and financial
institutions; an Action Plan Work Program for the Roanoke
Neighborhood Development Corporation was adopted on May 6, 1997;
on June 10, 1997, the City Administration was notified by Vernice J.
Law, Temporary Chair, that the RNDC adopted a resolution to: (1) hire
F. A. Johnson Consulting Group, Inc. (FAJC), to serve as the
organization's managing consultant; and (2) adopted FAJC's Action
Plan Work Program; and the Roanoke Neighborhood Development
Corporation requested that the City Administration take action on the
Plan within 30 days.
It was explained that a request for Community Development
Block Grant funds, in the amount of $191,200.00, for the first year
program cost was submitted to the Office of Grants Compliance on
August 7, 1997; and an Administrative Agreement is necessary for
funds to be obligated to the project.
The City Manager recommended that Council concur in the
following actions:
Designate the Roanoke Neighborhood Development
Corporation as the duly designated entity for the purpose
of dispensing the $9,649.00 in funds which were formerly
held by the Henry Street Revival Committee for projects
on Henry Street;
Authorize the City Manager, or the Assistant City Manager,
to amend the Annual Update with the U. S. Department of
Housing and Urban Development and to execute
agreements and amendments thereto with the Roanoke
Neighborhood Development Corporation, to be approved
as to form by the City Attorney, within the limits of funds
set forth in the report for the purposes specified therein;
Cost to the City will be $140,189.00 in Community
Development Block Grant funds and $9,649.00 in Henry
Street Revival Committee funds held in trust by the City,
for a total of $149,712.00; and
Funds will be available in the following accounts:
Henry Street Improvement Account:
035-094-9437-5151
035-095-9537-5151
035-097-9737-5151
$55,719.00
$80,000.00
$ 4,470.00
429
43O
Henry Street Revival
Committee Account
(Deposited in the Roanoke
Valley Federal Credit
Union) $ 9,649.00+ interest accrued
(For full text, see report on file in the City Clerk's Office.)
John R. Marlles, Chief, Community Planning, advised that on
September 22, 1997, the Members of Council were briefed on the
formation of the Roanoke Neighborhood Development Corporation,
which is an organization appointed to undertake commercial and
residential revitalization in Gainsboro and the northwest community.
He explained that on November 18, 1996, the final report of the Henry
Street Revival Committee was presented to Council, which included a
number of proposals, one of which was a recommendation that a new
entity, possibly a community development corporation, would be
created to finalize the Henry Street Land Use Plan and to begin the
implementation process. He stated that Council did not immediately
take action on the Committee's recommendation, and instead deferred
action to give citizens and community groups sufficient time to develop
a consensus and to submit their own proposal. He further stated that
following the action of Council, in February 1997, a group of residents
and community leaders from Gainsboro and the northwest area of the
City initiated meetings and invited representatives of The F. A. Johnson
Consulting Group, Columbia, South Carolina, to assist with organizing
a community development corporation. He added that this group of
citizens continued to meet with City staff during the spring and summer
months and on August 7, 1997, the group submitted a request for
Community Development Block Grant funds, in the amount of
$191,200.00. He explained that an administrative public hearing to
consider the request and the required amendment to the Consolidated
Plan was held on August 19, 1997, and if approved by Council, the
amendment to the Consolidated Plan will permit funds already
committed to infrastructure improvements on Henry Street to be used
by the new group for a variety of organizational, community and
economic development activities. He noted that 145 citizens attended
the public hearing, 11 citizens spoke in favor of the request, and no
person spoke in opposition to the proposal. He called attention to
visits by City officials to Augusta, Georgia, and Columbia, South
Carolina, to see several successful projects that were undertaken by
ACTION:
The F. A. Johnson Consulting Group. He explained that the City
recommended funding level does not include all of the funds that RNDC
has requested and additional funds may be requested as a part of the
Community Development Block Grant funding cycle which begins in
January 1998. He stated that it is recognized that the success of such
an effort is dependent on more than just the support of local
government, and, to that end, the City is working with the Roanoke
Neighborhood Development Corporation to approach local financial
institutions and other funding sources in the private and non-profit
sectors. He introduced Teresa Walker, Vice-President, Community
Reinvestment, First Union National Bank.
Ms. Walker advised that First Union National Bank is pleased to
participate in the partnership with the City of Roanoke and the Roanoke
Neighborhood Development Corporation by making a financial
contribution of $10,000.00 toward training materials and technical
assistance that will be required for the start-up of the Roanoke
Neighborhood Development Corporation.
F. A. Johnson, representing The F. A. Johnson Consulting
Group, advised that he looks forward to working with elected officials,
the City Manager, City staff and the Roanoke Neighborhood
Development Corporation. He introduced Fred Johnson, President, The
F. A. Johnson Consulting Group, and members of the Roanoke
Neighborhood Development Corporation.
Mr. White offered the following resolution:
(#33604-100697) A RESOLUTION designating the Roanoke
Neighborhood Development Corporation as the recipient of funds
which were formerly held by the Mayor's Henry Street Revival
Committee for infrastructure improvements for Henry Street;
authorizing the City Manager to amend the Annual Update of the
Entitlement Consolidated Plan for FY 1997-98, and to execute
documents in connection with said amendment; and authorizing
execution of an Administrative Agreement ~with the Roanoke
Neighborhood Development Corporation.
(For full text of Resolution, see Resolution Book No. 60, page 211.)
Mr. White moved the adoption of Resolution No. 33604-100697.
The motion was seconded by Mr. Trout and adopted by the following
vote:
431
432
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................ ~- ......................... 7.
NAYS: None .0.
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH-JUVENILE
CORRECTIONAL FACILITIES: The City Manager submitted a written
report advising that the City of Roanoke has received Program Grant
No. 03CY0269/09, in the amount of $90,000.00, from the U. S.
Department of Health and Human Services to administer Sanctuary's
Outreach Program for runaway and homeless children, which funds are
for the period September 1, 1997 through August 31, 1998, and are to
be used to cover the salaries of three quarters of the Outreach
Coordinator's position, a Group Home Counselor II, a Group Home
Counselor I, and related program activities; the U. S. Department of
Health and Human Services awards grants for services in three-year
cycles; and the total grant project period is September 1, 1995 through
August 31, 1998.
The City Manager recommended that Council concur in the
following actions:
Authorize the City Manager to execute grant agreement
and ancillary documents required to accept the U. S.
Department of Health and Human Services' Runaway and
Homeless Youth Program Grant No. 03CY0269109;
Appropriate $90,000.00 of Federal grant funds to the
following revenue and expenditure accounts to be
established in the Grant Special Revenue Fund by the
Director of Finance:
1002
1120
2030
2051
Regular Employee Salaries
FICA
Administrative Supplies
Travel
2066 Program Activities
Total
$67,025.00
16,880.00
646.00
2,549.00
2,900.00
$90,000.00
Federal Grant Revenue
$90,000.00
(For full text, see report on file in the City Clerk's Office.)
433
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#33605-100697) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 212.)
Mr. Trout moved the adoption of Ordinance No. 33605-100697.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33606-100697) A RESOLUTION authorizing acceptance of a
grant from the United States Department of Health and Human Services
to provide services at the City's Crisis Intervention Center (Sanctuary);
and authorizing the execution of the necessary documents.
(For full text of Resolution, see Resolution Book No. 60, page 213.)
Mr. Trout moved the adoption of Resolution No. 33606-100697.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ O.
BUDGET-GRANTS-LIBRARIES-DISABLED PERSONS: The City
Manager submitted a written report advising that Federal aid through
the Library Services and Technology Act Title I Grant for $7,359.00 has
been approved for the Roanoke City Public Library by the Library and
Resource Center of the Virginia Department for the Visually
Handicapped for fiscal year 1997-98; the Roanoke City Library is a
Subregional Library for visually and physically challenged residents of
the Fifth Planning District; and the Library Administration recommends
434
ACTION:
that the Subregional Grant, in the amount of $7,359.00, be used to
continue the hours of an existing part.-time temporary Library Assistant
in order to maintain the collection and files for the Subregional Library
for the visually and physically challenged.
The City Manager recommended that Council concur in the
following actions:
Accept the Library Services and Technology Act Title I
Subregional Library for the Blind Grant, in the amount of
$7,359.00, and appropriate $7,359.00 to the following
accounts to be established in the Grant Fund:
$6,835.00 to Temporary Employee Wages,
Account No. 035-054-5045-1004
$524.00 to FICA, Account No. 035-054-
5045-1120
Establish a revenue estimate of $7,359.00 for the
S=,bregional Title I Grant in the Grant Fund; and
Authorize the City Manager, or his designee, to execute
the necessary documents accepting the Subregional grant
for the Roanoke City Public Library.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#,33607-100697) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 214.)
Mr. Trout moved the adoption of Ordinance No. 33607-100697.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ................................. ,- ......................... 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33608-100697) A RESOLUTION accepting a Library Services
and Technology Act Title I Subregional Library for the Blind Grant.
(For full text of Resolution, see Resolution Book No. 60, page 215.)
Mr. Trout moved the adoption of Resolution No. 33608-100697.
The motion was seconded by Mr. Harris and adopted by the following
vote:
435
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
PARKS AND RECREATION-SCHOOLS: The City Manager
submitted a written report advising that the Roanoke City Public
Schools scheduled a complete renovation of Breckinridge Middle
School to occur between June 1996 and August 1997, and a fitness
room was designed into the renovation; and physical fitness
equipment, at a cost totalling $36,000.00, was approved for purchase
by the Parks and Recreation Department under the fiscal year 1997
Capital Maintenance and Equipment Replacement Program.
It was further advised that Breckinridge Middle School
renovations have been completed and the facility was opened to
students in August 1997; Roanoke City Public Schools is using the
fitness room and equipment for physical education classes and sports
conditioning; the Roanoke City Parks and Recreation Department plans
to operate the facilities as a public fitness center, open to the general
public, during non-school hours; initial fees to be charged for fitness
room usage for all persons are: City residents - $10.00 per month or
$2.00 per visit, all others -$15.00 per month or $3.00 per visit; entrance
fees will not be charged for other areas, which will include foyer area
leading into the fitness room, gymnasium, restrooms, cafeteria, three
classrooms, locker rooms for men and women on the lower floor, and
436
ACTION:
all adjoining common areas of Breckinridge Middle School, and
Council's approval of the agreement between the City of Roanoke and
the Roanoke City School Board is required if the Parks and Recreation
Department is to operate the fitness center.
The City Manager recommended that he be authorized to execute
an agreement between the Roanoke City School Board and the City of
Roanoke allowing the Parks and Recreation Department to operate
specified areas of Breckinridge Middle School as a public fitness
center; and to establish *user fees to be charged at the fitness center so
long as such fees do not fall below the minimum fees stated in said
agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(~33609-100697) A RESOLUTION authorizing the City Manager to
execute an agreement between the Roanoke City School Board and the
City of Roanoke, allowing the City to operate a fitness center at the
Breckinridge Middle School for use by the general public, and
authorizing the establishment of user fees to be charged at the fitness
center, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 216.)
Mr. White moved the adoption of Resolution No. 33609-100697.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ................................................................. 0.
Council Member White requested a breakdown on the market
value of fitness center services provided at Breckinridge Middle School
compared to the same services provided by a private facility.
437
ACTION:
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of August 1997.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
BRIDGES-COMMITTEES-COMMUNITY PLANNING-WAR
MEMORIAL: A report of the War Memorial Committee with regard to the
naming of Peters Creek Road Extension Bridge, advising that it is the
consensus of the Committee, in view of the many worthwhile service
organizations, that thers might be many requests for individual naming
of bridges, therefor, the Committee suggests the following for Council's
consideration, was before the body.
The bridge to be named would be the large bridge closer
to Shenandoah Avenue and the Virginia Veterans Care
Center;
So as to include all veterans, the bridge could be named
either the Veterans Bridge or the Veterans Memorial
Bridge; and
Placement of an appropriate plaque on the structure in a
conspicuous location denoting the name of the structure,
with a ceremony including representatives of the various
service organizations, at the time and date desired by
Council.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the City Attorney be requested to prepare
the proper measure naming the Peters Creek Road Extension Bridge
over the Roanoke River, "Veterans Bridge." The motion was seconded
by Mr. Swain and unanimously adopted.
438
ACTION:
SEWERS AND STORM DRAINS-WATER RESOURCES: Vice-
Mayor Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
refunds of sewer cost estimate fees collected in cases where a sewer
cost estimate cannot be provided to the applicant.
A staff report advised that authority to charge a fee to determine
sewer availability and to provide a cost estimate for sewer extensions
was originated in the Revenue Compendium (page 8.4) and pursuant to
Resolution No. 30124, adopted on June 25, 1990; a fee is charged when
the applicant requests the City to provide a binding cost estimate for
a public sewer extension; the sewer estimate fee is currently assessed
by the Building Department and collected by the City Treasurer, in the
current amount of $50.00; and on rare occasions, the sewer cost
estimate fee is collected and the City is unable to provide the applicant
with a cost estimate as requested.
The Water Resources Committee recommended that Council
adopt a resolution establishing the authority to refund sewer cost
estimate fees collected in cases where a sewer cost estimate cannot be
provided to the applicant, in accordance with conditions as set forth in
the report.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(f~33610-100697) A RESOLUTION amending the service charge for
determining whether there is an existing sanitary sewer facility
available for a particular piece of property.
(For full text of Resolution, see Resolution Book No. 60, page 217.)
Ms. Wyatt moved the adoption of Resolution No. 33610-100697.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,,
Parrott and Mayor Bowers ......................................................... 7.
NAYS: None ................................................................... 0.
439
ACTION:
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-CHURCHES-
WATER RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to the exchange of a certain 0.108 acre parcel
of City-owned property located at the Falling Creek Watershed in
exchange for another parcel of land owned by the Jeters Chapel
Church of the Brethren located in Bedford County.
A staff report advised that the City-owned property in Bedford
County borders the rear boundary of property owned by the Jeters
Chapel Church of the Brethren; expansion of the Church is needed and
planned; and correspondence with a plat showing the area of land to
be exchanged was submitted for the City's consideration.
The Water Resources Committee recommended that Council
authorize the exchange of 0.108 acre of property owned by the City
located at the Falling Creek Watershed in Bedford County for a certain
0.108 acre parcel of land owned by Jeters Chapel Church of the
Brethren located in Bedford County.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#33611) AN ORDINANCE authorizing exchange of a certain
0.108-acre parcel of City-owned property located at the Falling Creek
Watershed in Bedford County for a certain 0.108-acre parcel of property
owned by the Jeters Chapel Church of the Brethren located in Bedford
County, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 221.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ................................. ,~ ......................... 7.
NAYS: None ........................................................................ 0.
440
CITY CODE-PARKS AND RECREATION-WATER RESOURCES:
Vice-Mayor Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to a
request for mountain bike racing and Olympic Kayak training at Carvins
Cove.
A staff report advised that mountain bike racing and Olympic
Kayak training were proposed and discussed at the November 1, 1993,
Water Resources Committee meeting, at which time the Committee
rejected the requests; a request to hold bike racing at Carvins Cove
was again presented to the Water Resources Committee on July 21,
1997; and the Committee referred the request to the City Administration
for evaluation and recommendation.
It was further advised that a meeting was held with Kyle S.
Inman, representing the Virginia Championship Commission, and other
interested persons on August 12, 1997, for the purpose of learning and
gathering more data and information regarding the proposed bike race;
specific details/plans were requested by City representatives on traffic
control, spectator control, and parking; the Explore Park Board
of Directors met on August 26, 1997, at which time the Board approved
the concept of constructing mountain bike trails, and offered certain
trails as a venue for mountain bike racing; and Carvins Cove watershed
property has been purchased over the years to provide a safe and
dependable supply of raw water for the citizens of the City of Roanoke.
It was explained that Section 35-17, Code of the City of Roanoke
(1979), as amended, specifically permits the recreational privileges of
fishing, boating and picnicking at Carvins Cove; occasional individual
recreational biking and horseback riding takes place at Carvins Cove
and are not banned; competitive spectator events are not permitted by
current City Code provisions and have never been allowed to be held
at the Carvins Cove watershed; for-profit events are not permitted at
Carvins Cove; and the following is the proposal/information submitted
by Mr. Inman:
Expected number of participants
500 - 1,000
Expected number of spectators
1,000 - 2,000
Needs from the City include:
Shuffle bus for Saturday and Sunday,
Scaffolding/staging for main staging area,
Canopies for registration/vendor areas, and
Any available manpower for marshaling.
It was pointed out that specific information/plans requested by
the City on August 12, 1997, for handling spectators, parking and traffic
control have not been submitted.
The Water Resources Committee recommended that Council
deny the use of Carvins Cove for competitive/spectator events and
maintain the not-for-profit recreational uses as currently permitted by
the City Code; and the watershed should be protected as the primary
source of water for the Roanoke Valley.
(For full text, see reports on file in the City Clerk's Office.)
ACTION:
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by Mr.
Trout and adopted, Council Member Harris voted no.
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM
DRAINS-NORFOLK SOUTHERN CORPORATION-WATER RESOURCES:
Vice-Mayor Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
acquisition of property rights needed by the City for the Baker Avenue
Storm Drain Project. --
A staff report advised that a significant drainage problem has
existed for over 20 years on Shenandoah Avenue, N.W., between
Baker Avenue and Luckett Street; Shenandoah Avenue carries over
14,000 vehicles per day and is frequently flooded to depths that slow
or impede traffic; in addition, several businesses in the area of
Shenandoah Avenue are repeatedly flooded by the lack of proper
drainage; the City Engineering Department has established a priority
index system for rating drainage projects, and the Baker Avenue
Drainage Project is currently one of the highest rated projects due to
its impact on the traveling public and existing businesses; and funding
for the project was established in the 1996 General Obligation Bond
Issue.
441
442
It was further advised that the Baker Avenue Drainage Project
design is complete and bids were received on August 19, 1997;
authorization is needed to move forward with acquisition of necessary
property rights; the City's Environmental Officer has determined that
a Phase II environmental site assessment is needed for three of the
properties included in the project; Norfolk Southern Corporation and its
Operating Subsidiaries (Railroad) have requested additional conditions
to the City's standard Right of Entry Agreement for on-site testing and
sampling on its property; while the City may be authorized to enter
private property for such testing under Section 25-232.1, Code of
Virginia (1950), as amended, in an effort of cooperation and in order to
complete the testing in a timely manner, it is recommended that a Right
of Entry Agreement be entered into with the Railroad; and such Right
of Entry Agreement would include certain notice and insurance
requirements and a requirement that the City be responsible for actual
damages that may result from such Right of Entry.
The Water Resources Committee recommended that Council
concur in the following actions:
Authorize the City Manager to acquire all property rights
for the property listed on Attachment A to the report, as
necessary;
Authorize the City Manager to enter into a Right of Entry
Agreement with Norfolk Southern Corporation for the
railroad's property listed in Attachment A to the report,
with reasonable conditions as determined by the City
Manager and as approved by the City Attorney, to allow
the City or its agents, consultant, contractor, or
representatives access to private property for purposes of
conducting an environmental assessment of such
property, including surveys, boring, test wells, and
examination of such property, in order to determine the
environmental condition and suitability of the property;
and
Appropriate $25,000.00 from the 1996 General Obligation
Bond proceeds Account No. 008-052-9701-9176, to an
account to be entitled, "Baker Avenue Drainage Project",
443
ACTION:
for environmental testing, title searches, recordation fees,
consideration to landowners and all other costs
associated with acquiring property rights.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#33612-100697) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 218.)
Ms. Wyatt moved the adoption of Ordinance No. 33612-100697.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ O.
Ms. Wyatt offered the following emergency ordinance:
(#33613-100697) AN ORDINANCE providing for the acquisition of
property rights needed by the City for the construction of the Baker
Avenue Storm Drain Project; authorizing the City Manager to fix a
certain limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under
certain circumstances; authorizing the City to make motion for the
award of a right-of-entry on any of the parcels for the purpose of
commencing the project; authorizing the proper City officials to enter
into a right-of-entry agreement with Norfolk Southern Corporation and
its Operating Subsidiaries to allow the City to conduct an
environmental assessment of property owned by the railroad, upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 219.)
Ms. Wyatt moved the adoption of Ordinance No. 33613-100697.
The motion was seconded by Mr. Trout and adopted by the following
vote:
444
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers. .7.
NAYS: None ................................................................. 0.
SPECIAL PERMITS-LICENSES-STREETS AND ALLEYS-WATER
RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to authorization for a revocable license to
Donna C. Whitehead, owner of property located at 3624 Yellow
Mountain Road, S. E., to permit installation of a four foot high fence to
encroach over and into the right-of-way of Yellow Mountain Road, S. E.
A staff report advised that permission to construct fences, walls,
decks, or various other structures that encroach into the public right-
of-way is a request that property owners make to the City from time to
time; Donna L. Whitehead, property owner at 3624 Yellow Mountain
Road, S. E., has requested permission to install a four-foot high chain
link fence to enclose her front yard; the proposed fence will encroach
into the right-of-way of Yellow Mountain Road, S. E., approximately
eight feet; fences of adjacent property owners are currently
encroaching approximately 12 feet into the right-of-way of Yellow
Mountain Road; the property owner has requested a revocable license
to allow the fence to be installed; and setback requirements allow
fences of this height and type with a standard Fence Permit issued by
the Zoning Division, therefore, the fence would not require special
action by the Board of Zoning Appeals.
The Water Resources Committee recommended that Council
authorize the City Manager to issue a revocable license to Donna C.
Whitehead, 3624 Yellow Mountain Road, S. E., to permit installation of
a four-foot high chain link fence encroachment into the right-of-way of
Yellow Mountain Road, S. E., in a form to be approved by the City
Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
-. ' 445
ACTION:
(#33614) AN ORDINANCE granting a revocable license to allow
for the encroachment of a four foot high chain link fence over and into
the public right-of-way at 3624 Yellow Mountain Road, S. E., Official Tax
No. 4300426, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 222.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
SPECIAL PERMITS-STREETS AND ALLEYS-WATER
RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to authorization for a conditional permit for
encroachment of an existing building over and into the right-of -way
along the alley at the rear of property located at 26 Church Avenue,
S.W.
It was advised that the current owner of the property, Vittorio A.
Bonomo, has contracted to sell the property and is requesting that the
routine staff review process be waived in this instance due to a
schedule deadline for closing.
The Water Resources Committee recommended that Council
authorize a conditional permit to Vittorio A. Bonomo to permit the
encroachment of a building located at 26 Church Avenue, S. W.,
approximately four inches into the City's right-of-way for the alley
behind the building, in a form to be approved by the City Attorney; and
proof of liability insurance and indemnification will be required.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
I
446
ACTION:
(#33615) AN ORDINANCE granting a conditional permit to allow
for the encroachment of an existing building over and into the right-of-
way along the alley located to the rear of property commonly known as
26 Church Avenue, S. W., identified by Official Tax No. 1012306, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 214.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ....................................................... 7.
NAYS: None .0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-CITY EMPLOYEES: Ordinance No. 33595 amending
and reordaining the Code of the City of Roanoke (1979), as amended,
by enacting new §2-47, Emplo_vee leave bank, to provide for the
creation of a leave bank for eligible employees of the City who elect to
participate, having previously been before the Council for its first
reading on Monday, September 22, 1997, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(f/33595-t00697) AN ORDINANCE amending and reordaining the
Code of the City of Roanoke (1979), as amended, by enacting new §2-
47, Em_~loyee leave bank, to provide for the creation of a leave bank for
eligible employees of the City who elect to participate; establishing the
requirements and criteria for participation in such program and for
usage of such leave; authorizing the City Manager to promulgate rules
and regulations; and establishing a required participation level.
(For full text of Ordinance, see Ordinance Book No. 60, page 196.)
Mr. Trout moved the adoption of Ordinance No. 33595-100697.
The motion was seconded by Mr. Swain and adopted by the following
vote:
447
!
ACTION:
AYES: Council Members Swain, Trout, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................ 6.
NAYS: Council Member White ............................................. 1.
NATIONAL LEAGUE OF CITIES: Mr. Trout offered the following
resolution designating the Honorable Linda F. Wyatt, Vice-Mayor, as
Voting Delegate, and the Honorable Carroll E. Swain, Council Member,
as Alternate Voting Delegate, for the Annual Business Session of the
National League of Cities to be held in Philadelphia, Pennsylvania, on
December 6, 1997:
(#33616-100697) A RESOLUTION designating a Voting Delegate
and Alternate Voting Delegate for the Annual Business Meeting of the
National League of Cities.
(For full text of Resolution, see Resolution Book No. 60, page 220.)
Mr. Trout moved the adoption of Resolution No. 33616-100697.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTION:
BUSES-SIDEWALK/CURB AND GUTTER-FIFTH PLANNING
DISTRICT COMMISSION: Council Member Swain~'eferred to a recent
inventory prepared by the Fifth Planning District Commission of
sidewalks in the City of Roanoke where persons board Valley Metro
buses. He advised that some of the sidewalks are in need of repair, or
there are locations where no sidewalks exist which could create a
potential safety hazard. He requested that the matter be referred to the
City Manager for investigation.
Without objection by Council, the Mayor advised that the remarks
would be referred to the City Manager.
448
ACTION:
PROCLAMATIONS-CELEBRATIONS: Vice-Mayor Wyatt requested
that the Mayor proclaim the year 1998 as 150th Anniversary of the
Women's Rights Movement.
Without objection by Council, the Mayor advised that the matter
would be referred to the City Clerk for preparation of the proclamation
for presentation at the October 22, 1997 meeting of Council.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
ELECTIONS-COUNCIL-CAPITAL IMPROVEMENTS PROGRAM:
Gary W. Bowman, 3580 Wright Road, S. W., requested that the City
provide non-partisan voter information prior to the November 4
referendum on the election district system. Specifically, he requested
that the City provide voter information of the same type that has been
provided, or will be provided, regarding the November 4 capital
improvements bond referendum. He advised that the government
access channel, RVTV Channel 3, has provided non-partisan
informational programming regarding the capital improvements bond
referendum, and it would also be appropriate for the government
access channel to provide non-partisan voter information on the
election district system. He requested that placards be posted at the
polling places listing the ballot questions and an explanation of the
ballot questions.
Vice-Mayor Wyatt suggested that a copy of the voting district
map also be posted at each of the polling places.
The City Attorney explained that State law controls what may be
posted within a certain number of feet of the polling places, and it will
be necessary to consult with the State Board of Elections to determine
what is legally permissible. In regard to the publication of voter
information on the election district system, he advised that there are
two organized groups, one on each side of the issue, and it would be
difficult for the City to draft a statement that would not be construed as
favoring one side or the other on the issue. He explained that it will be
necessary to research all legal issues, and called attention to potential
problems under the Dillon Rule. He advised that the City has specific
authority as set forth in the Code of Virginia to publish a neutral
description of the capital improvements bond issue, but the City has no
similar authority to publish a description in regard to other referenda
that might appear on the ballot. He stated that he would research the
matter and report to Council accordingly.
HUMAN DEVELOPMENT-YOUTH-TEEN PREGNANCIES: Mr.
Thomas W. Goodwin, 856 Marshall Avenue, S. W., addressed Council
with regard to the teen pregnancy briefing which was presented at the
12:15 p.m. session. He advised that the high risk of teen pregnancy,
teen drug use, teen poverty, and teen educational failure tend to go
together. He stated that drug experiences are often compared to sex,
because sex produces hormones in the body that act like drugs, and
any activity that is performed for no reason other than a pleasurable
experience acts like a drug and provides for escape from the difficulties
of life. He advised that for some persons, the discomfort of life due to
adjustment problems, such as educational difficulties and poor living
conditions, make escape into drugs or a sexual relationship attractive,
and those persons living on the edge do not have the clearest
perspective on the consequences or outcome of their actions. He
stated that having a constructive path in life, with people who lend
emotional support in one's own class, and the character to deal with
the pain and discomfort required to attain one's goals is extremely
important and provides one with the strength to avoid the trap of teen
pregnancy and drug abuse.
NEIGHBORHOOD ORGANIZATIONS-ROANOKE NEIGHBORHOOD
PARTNERSHIP: Ms. Janet Vinyard, 4024 Griffin Road, S. W., which is
located in the Southern Hills section of the Oity, advised of the
formation of a new neighborhood alliance which will bring certain
matters of concern to the attention of Council in the near future.
The Mayor suggested that the Roanoke Neighborhood
Partnership/City staff meet with members of the new alliance to discuss
neighborhood concerns.
COUNCIL-COMMUNITY PLANNING: Barbara N. Duerk, Member,
City Planning Commission, invited the Members of Council and City
staff to certain activities which will be sponsored by the Virginia
Citizens Planning Association, Inc., on October 12 and 13, 1997, at The
Hotel Roanoke.
449
At 4:15 p.m., the Mayor declared the meeting in recess.
At 4:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
45O
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers 7.
NAYS: None ........................................................... 0.
COMMITTEES-SPECIAL EVENTS: The Mayor advised that there
are two vacancies on the Special Events Committee created by the
expiration of the terms of office of Linda Durham and Michael A.
Ramsey, and called for nominations to fill the vacancies.
Mr. Parrott placed in nomination the name of Amy W. Peck.
Mr. White placed in nomination the name of Nicole Quarles.
There being no further nominations, Ms. Peck and Ms. Quarles
were appointed as members of the Special Events Committee, for terms
ending June 30, 1998, by the following vote:
ACTION:
FOR MS. PECK AND MS. QUARLES: Council Members Swain,
Trout, White, Wyatt, Harris, Parrott and Mayor Bowers .................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 4:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
451
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
October 22, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Wednesday, October 22, 1997, at 12:15 p.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Re_~ular Meetin~js, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and Mayor
David A. Bowers ............................................................... -~, .......................... 7.
ABSENT: None ....................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
FIRE DEPARTMENT: George C. Snead, Jr., Director, Public Safety, advised
that the goal of providing quality basic service and improving services for the
citizens of Roanoke is the organizational responsibility of the City, and Effective
Government is the key strategy issue in Council's Vision Statement. He called upon
James Grigsby, Chief, Fire-EMS, for a briefing on fire prevention re-engineering
efforts.
Chief Grigsby reviewed ongoing activities to improve fire prevention services
for the community. He advised that the Fire Department engaged in a re-engineering
process in which fire inspections and fire safety education are considered to be
important building blocks toward planning for a fire safe community. He stated that
an effective fire prevention strategy provides for annual fire inspections of
businesses, and while some businesses will receive more than one annual fire
inspection, the departmental goal is to inspect every business in the City at least
annually. Also, he added that an effective fire safety education program will target
children year round. He advised that October 4 was declared as National Fire Safety
Prevention Week and representatives of the Fire Department visited schools and
shopping centers to educate the public on fire safety issues. As a part of Fire
Department re-engineering, he explained that the downtown area is recognized as
the only geographical district, and the division of labor is broken down into
individual assembly inspections, educational/institutional inspections, educational/
452
ACTION:
public information program, company inspection program, and code program
development. He stated that the fire re-engineering effort generated several new
programs; due to re-engineering efforts, it is believed that the City will receive at
least 3,000 additional fire safety inspections per year; children will be exposed to fire
safety on a year round basis; pre-fire brigades are in the developmental stage to
help protect the industrial/commercial base; and the re-engineering program was
developed without additional funding resources or staffing.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
BUDGET-CMERP: Diane S. Akers, Budget Administrator, presented a briefing
on Capital Maintenance and Equipment Replacement Program needs. She advised
that during the past three months, the City Administration has worked to identify and
prioritize Capital Maintenance and Equipment Replacement needs; operating
departments submitted over $10 million in capital requests for vehicular equipment
replacement and maintenance; fiscal year 1997-98 General Fund balance designated
for CMERP is $4,253,789.00; after reducing this amount for items which Council has
already reappropriated into the current years' operating budget, $4,176,t18.00 of
CMERP funds are available; and items already reappropriated include the following:
*Unspent Fiscal year 1996-97 United States Department of Agriculture
(USDA) funding ($11,362.00);
*Youth Haven I - Virginia Juvenile Community Crime Control Act
(VJCCCA) funding ($20,650.00);
*Traffic Signals - Miscellaneous Repairs funding ($37,000.00) in the
Department of Traffic Engineering; and
*1-581 Beautification program funding ($8,659.00).
Ms. Akers advised that one additional budget commitment that was made in
fiscal year 1996-97, for which funds could not be encumbered and will need to be
reappropriated by Council is:
*Virginia Juvenile Community Crime Control Act (VJCCCA) funding
($24,019.00). This is State funding which either can be carried forward
to fiscal year 1997-98 for operations or must be returned to the
Commonwealth.
453
Ms. Akers explained that funding, in the amount of $288,000.00, also remain.s,
available from fiscal year 1996-97 CMERP and can be applied to current years
CMERP needs; and after allowance for the abovedescribed items and additional
funding from prior year CMERP, $4,440,099.00 is available for City purchase of
vehicles, equipment and maintenance items. She advised that critical CMERP
needs, in the amount of $4,440,099.00, were identified through a process prioritizing
requests based on City-wide evaluation criteria; and all requests were classified into
six major categories and funding was allocated as follows:
Capital Maintenance
Fleet Replacement
Equipment
Technology Enhancements
Office Furniture and Equipment
All Other
$2,018,200.00
731,400.00
576,439.00
800,000.00
53,027.00
261,033.00
Total $4,440,099.00
The Members of Council were provided with a list of items recommended for
purchase.
(See report on file in the City Clerk's Office.)
Vice-Mayor Wyatt called attention to concerns expressed by police officers
regarding the need for cellular telephones, and inquired if cellular phones are
included in the Capital Maintenance and Equipment Replacement Program;
whereupon, Ms. Akers advised that no funds are included in the proposed CMERP
budget; however, a separate telephone account exists in theClS Department that
could be used as a potential funding source.
Mr. Swain inquired as to the necessity for additional street sweeping
equipment to increase the frequency of cleaning City streets; whereupon, the City
Manager advised that City staff would prepare a package of information for
discussion during 1998-99 fiscal year budget study.
The Mayor inquired about the proposed eight-foot to ten-foot high chain link
fence surrounding the City Cemetery on Tazewell Avenue, S. E., and spoke in
support of installation of a fence that will maintain the design standard of the
neighborhood.
ACTION:
.I
There being no further discussion, and without objection by Council, the
Mayor advised that the briefing would be received and filed.
454
At 1:05 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Wednesday, October 22, 1997, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 2t5 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT:None .................................................................................. 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,*
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Council Member
C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-ACTS OF ACKNOWLEDGEMENT: The Mayor
recognized and presented gifts to law professionals from Lviv, Ukraine,
participants in the Community Connections Program.
PRESENTATIONS:
PROCLAMATIONS-MINORITY/WOMEN OWNED BUSINESSES-
COUNCIL: The Mayor presented a proclamation to Vice-Mayor Wyatt
declaring the year 1998 as, "150th Anniversary of Women's Rights
Movement, Living the Legacy: Women's Rights Movement 1848-1998".
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
455
called specific attention to a request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
i
ACTION:
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-TRANSPORTATION SAFETY: A communication
from Kathryn V. Weikel tendering her resignation as a member of the
City of Roanoke Transportation Safety Commission, effective
October 31, 1997, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
456
ACTION:
ECONOMIC DEVELOPMENT-PENSIONS-ROANOKE CIVIC
CENTER-OATHS OF OFFICE-COMMITTEES-COUNCIL: The following
reports of qualification were before Council:
James O. Trout as a member of the Economic
Development Commission for a term ending June 30,
2000;
Robert E. Tonkinson, Jr., as a member of the Board of
Trustees, City of Roanoke Pension Plan, for a term ending
June 30, 2001; and
Calvin H. Johnson as a member of the Roanoke Civic
Center Commission for a term ending September 30, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None .0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANIMALS/INSECTS-SPORTS ACTIVITIES: Inasmuch as the
question of allowing pari-mutuel wagering in the City of Roanoke at
satellite facilities will be included on the November 4, 1997 election
ballot, James Peterson, III, President, Colonial Downs, discussed the
benefits to the City of Roanoke as a result of the proposed Colonial
Downs Racing Center. He advised that the Virginia horse industry is a
billion dollar industry, as proven by a study conducted by Virginia
Polytechnic Institute and State University and the Southern States
Company in 1996, offering 25,000 jobs to persons working in the horse
industry in the Commonwealth of Virginia alone. He explained that
457
Colonial Downs is the only licensee which is authorized to operate a
race track in Virginia, and Colonial Downs, in competition with five
other companies, was selected to have the right to operate up to six
satellite racing centers within the Commonwealth of Virginia.
Mr. Peterson advised that horse racing is the second major
league sport in Virginia, with NASCAR racing being the first. He stated
that Colonial Downs is a publicly-owned company, having gone public
on March 18, 1997, by raising $40 million to invest in the industry, with
4.2 million shares of stock having been sold to the public. He further
stated that a state-of-the-art race track was constructed which is the
largest grass track in North America, with six different courses upon
which to race grass horses and represents the second largest dirt track
in North America. He advised that Colonial Downs has the right to
build six racing centers, two of which are already constructed and
operational, one in Richmond and one in Chesapeake, and two
additional racing centers have been authorized and are under
construction in Brunswick County and in Hampton, with the two
remaining locations and sites undetermined at this time.
Mr. Peterson explained that the Richmond Racing Center has 321
television sets surrounding the walls of a former restaurant and
handles approximately $152,000.00 per day, average attendance is 500
guests per day, 350 employees, and taxes paid to the City of Richmond
and Henrico County will be approximately $375,000.00 in 1997. He
advised that the City of Richmond guest profile represents an average
age of 42.5 years and over one-half of the clientele is female, 62.8 per
cent represents white collar or retired professionals, and 44 per cent of
the clientele earn $50,000.00 per year. He stated that the racing center
proposed to be constructed in the City of Roanoke, if approved by the
voters, will be from 10,000 15,000 square feet and will handle
between $50 - $60 million per year, with tax revenues in the range of
$375,000.00 - $400,000.00 to the City. He added that other annual
revenues available to cities where racing centers exist include wages
for local workers in the range of $1 million per year, purchase of local
goods and services to supply the operation in the approximate amount
of $1 million per year, 100 - 150 jobs depending upon the size of the
operation, and provision of security by off duty police officers. He
explained that the racing center construction process will include $2.5
million of construction and generate approximately 100 - 150 temporary
construction jobs while the center is under construction, and
construction materials will be purchased locally. He advised that
further community benefits include:
458
ACTION:
ACTION:
The City would gain a major taxpayer;
The racing center would provide a positive economic
impact on the City;
The racing center would represent a new employer for the
Roanoke Valley and a new marketing partner with the City
of Roanoke, because attracting persons to the Roanoke
area would be to the advantage of the racing center as
well as to the City;
Colonial Downs is a good corporate citizen and in the past
12 months, the company has donated over $60,000.00 to
worthwhile causes in those cities where racing centers
operate; and
The racing center will provide a new entertainment venue
and should attract a large number of persons to the
Roanoke Valley.
Without objection by Council, the Mayor advised that the remarks
of Mr. Peterson would be received and filed.
ANIMALS/INSECTS-PARKS AND RECREATION: Elizabeth S.
Poff, Executive Director, Mill Mountain Zoo, presented an update on the
"Ruby the Tiger" fundraising campaign, and presented a video which
is intended to be used as a fundraising tool. She advised that
$70,000.00 was raised during the first phase of the campaign, it is
anticipated that the second phase will generate approximately
$50,000.00, and once the $250,000.00 match is received from the State,
Mill Mountain Zoo will return to the community to challenge the State
match and raise the remainder of the funding.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
VIRGINIA AMATEUR SPORTS/COMMONWEALTH GAMES:
Peter C. Lampman, President, Virginia Amateur Sports, Inc., presented
information on the number of participating athletes in the Virginia
Commonwealth Games over the past eight years, economic impact to
the Roanoke Valley, and growth of the games from year to year. He
advised that over 9,800 athletes competed in 45 sports activities in July
1997; in the past eight years, over 59,000 athletes have participated in
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Commonwealth Games competition; and over 100 facilities in the
Roanoke Valley were used for sporting events. He expressed
appreciation for the support of the Department of Parksand Recreation
and more than 1,500 volunteers.
Mr. Lampman presented a plaque of appreciation to the City of
Roanoke for serving as a sponsor of the Virginia Commonwealth
Games and presented each Member of Council with a Virginia
Commonwealth Games tee-shirt.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Mr. Lampman would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-GRANTS-SCHOOLS-CMERP: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Proceeds from the 1997-98 Capital Maintenance and
Equipment Replacement Fund, in the amount of
$169,459.00, for the following items -- music equipment,
replacement of school buses, vehicle replacement, facility
maintenance, and facility improvements at Garden City
and Breckinridge Schools.
Grant No. 6538 - $252,703.00 for the 1997-98 Flow
Through Program to provide aid for the education and
guidance of handicapped students, which continuing
program will be 100 per cent reimbursed by State and
Federal funds.
Grant No. 6159 - $98,005.00 for the Title I Local Delinquent
Children Grant to provide transition services to youth
exiting the Juvenile Detention Center and youth entering
Youth Haven, which continuing program is 100 per cent
reimbursed by Federal funds.
Grant No. 6245 - $3,000.00 for the Title VI Professional
Development Program to provide innovative education
program strategies to be developed at eight Title I
schools, which new program will be reimbursed 100 per
cent by Federal funds.
460
ACTION:
Grant No. 6315 - $195,409.00 for the Reduce Truancy Now
Project to provide support for the Roanoke City
attendance effort with an emphasis on drug and violence
prevention in the Schools, which continuing program is
100 per cent reimbursed by Federal funds.
Grant No. 6541 - $54,533.00 for the Juvenile Detention
Home Program to provide for the salary and expenses of
the three educational coordinators, which continuing
program will be 100 per cent reimbursed by State funds.
Grant No. 6970 - $93,776.00 for the State Truancy Project
which is a pilot program to provide support for the
Roanoke City attendance effort, which continuing program
will be 100 per cent reimbursed by State funds.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, advising that this is the
second appropriation of the School Board's fiscal year 1997 Capital
Maintenance and Equipment Replacement Program funding of
$1,877,074.00, which leaves an unappropriated School CMERP balance
of $902,433.00, was before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget ordinance:
(#33617-102297) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 226.)
Mr. White moved the adoption of Ordinance No. 33617-102297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None .................................................................. 0.
461
Council Member Swain requested clarification from the Roanoke
City School Board with regard to a recent newspaper article which
indicated that the School system might have an $84,000.00 shortfall in
the high school athletic program.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ACTION:
BUDGET-CMERP: As a part of the 12:15 p.m. session, the City
Manager and City staff having presented a briefing on critical Capital
Maintenance and Equipment Replacement needs (see pages 2 - 4), the
matter was again before the body.
Without objection by Council, the Mayor advised that the report
would be received and filed.
INSURANCE-CITY EMPLOYEES: The City Manager submitted a
report with regard to a dental insurance contract with the Roanoke
Valley Consortium, advising that a regional team of employees has
been working to secure both health care and dental benefits for
members of what is now called the Roanoke Valley Consortium; while
cost savings for health care could not justify consortium purchasing at
this time, dental benefits clearly offer an opportunity to initiate regional
cooperation; the result will hopefully be a regional dental benefits
contract with Delta Dental Plan of Virginia; and initial plan participants
will include the City of Roanoke, Roanoke County Government,
Roanoke County Schools, Roanoke Regional Airport, and the Roanoke
Valley Resource Authority.
It was further advised that currently the City of Roanoke has what
is called Option I level benefits which is a basic level of service; under
the consortium plan, the City of Roanoke may keep Option 1, or raise
the City's level of benefits to Option 2 benefits; the difference in the two
plans is the level of benefit called "major services", which services
provide coverage for bridges, partial dentures, and complete dentures,
as well as crowns, and the payment level is 50 per cent; and Option 2
also provides for a Si,500.00 per patient per year maximum allowance
versus a $1,000.00 per patient per year maximum under the Option 1
level of service.
462
ACTION:
It was explained that given the fact that the City would have a 5.4
per cent rate reduction if it maintains Option 1 benefits, it is believed
that the timing is right to raise the City's coverage level to Option 2,
which would provide City employees with a needed service and
improve the competition of the City's benefit package in the
marketplace; estimated additional cost for the City is $50,000.00 for the
balance of the current fiscal year; funding is available in the insurance
reserve fund; and the employee monthly cost would increase by $2.24
for employee plus dependent coverage and $7.96 for family coverage.
The City Manager advised that the matter will come before
Council for its approval at a joint meeting of the Roanoke County Board
of Supervisors and Roanoke City Council on October 28, 1997.
(For full text, see report on file in the City Clerk's Office.)
The Mayor advised that the dental insurance contract is a small
step toward valley cooperation. He called attention to year-long
negotiations regarding a joint City/County employee health/
hospitalization plan, and expressed disappointment that the joint City/
County health plan was not successful at this time.
Mr. Parrott moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted, Mayor Bowers
voted no.
At this point, 3:05 p.m., Council Member White left the meeting.
ITEMS RECOMMENDED FOR ACTION:
HOUSING/AUTHORITY-COMMUNITY PLANNING-HABITAT FOR
HUMANITY: The City Manager submitted a written.report advising that
the Vacant Lot Homesteading Program is an ongoing program that
provides funds to reimburse some of the expenses of building new
houses on vacant lots within older areas of the City, and selling the
houses to Iow-moderate income households; and $4,000.00 per lot
maximum reimbursement to non-profit organizations is available for
actual documented costs incurred through the following:
purchase price of the lot, up to fair market value;
legal fees associated with purchase and resale of the
property by the builder/developer;
clearing and grading where necessary;
building permit fees; and
water and sewer connection fees.
463
It was further advised that on June 16, 1997, Council adopted
Ordinance No. 33433-061697 and Resolution No. 33434-061697
providing $12,000.00 in Community Development Block Grant (CDBG)
funds available in Account No. 036-098-9820-5104 for Vacant Lot
Homesteading Program activities.
It was explained that Habitat for Humanity in the Roanoke Valley
has completed projects potentially eligible for reimbursement under the
Vacant Lot Homesteading Program at 427 Albemarle Avenue, S. E.,
1105 Sixth Street, S. E., and 1703 Chapman Avenue, S. W.; and
execution of an agreement with Habitat for Humanity is necessary to
provide for reimbursement for the projects, in accordance with
Community Development Block Grant regulations and Vacant Lot
Homesteading Program requirements.
The City Manager recommended that he be authorized to execute
an agreement with Habitat for Humanity in the Roanoke Valley, in a
form to be approved by the City Attorney, providing for reimbursement
of certain costs upon completion and sale of identified properties under
the Vacant Lot Homesteading Program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33618-102297) A RESOLUTION authorizing the City Manager to
execute an agreement with Habitat for Humanity in the Roanoke Valley,
to provide funding for reimbursement of expenses associated with
construction of three new houses on three lots under the provisions of
the Vacant Lot Homesteading Program, upon certain terms and
conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 229.)
Mr. Harris moved the adoption of Resolution No. 33618-102297.
The motion was seconded by Mr. Swain.
464
Council Member Parrott inquired about inclusion of indemnity
provisions in the proposed agreement.
Following discussion, if was the consensus of Council that the
matter would be tabled until later in the Council meeting to enable City
staff to address Mr. Parrott's question.
Later during the meeting, the City Manager advised that Council
has adopted a Vacant Lot Homesteading Program to encourage citizens
to construct houses for occupancy by Iow to moderate income persons
in the City of Roanoke, and the program provides up to $4,000.00 per
lot of reimbursement as an incentive. He explained that City staff
cannot identify any risk or liability since construction has been
completed and reimbursement is in order for eligible costs upon
completion and sale of the properties under the Vacant Lot
Homesteading Program.
Resolution No. 33618-102297 was adopted by the following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ..................................................................... O.
(Council Member White was absent.)
STATE HIGHWAYS-GREENWAY SYSTEM-VALLEY VIEW MALL-
SCHOOLS-STREETS AND ALLEYS: The City Manager submitted a
written report advising that 1-581 Interchange improvements were
endorsed by Council on March 18, 1996; the Virginia Department of
Transportation (VDOT) has adopted a Six-Year Improvement Program
for fiscal years 1996-97 through 2001.02 for interstate highways, which
includes an improvement project in the City known as 1-581 Interchange
at Valley View Boulevard - Phase I; the Federal Highway Administration
notified the City on August 23, 1996, of its approval of the new
interchange access; Council approved an agreement with the Virginia
Department of Transportation on December 16, 1996, pursuant to
Resolution No. 33205-121696, for construction bidding and
administration; the 1.581/Valley View Boulevard Bridge has been
identified in the Roanoke Valley Greenway Plan and in the draft
Bikeway Plan for the Roanoke Valley as a bicycle/pedestrian corridor
connecting neighborhoods, the Valley View area, and downtown
Roanoke; construction plans and specifications were developed in
465
,[
ACTION:
such a way that each contractor that bids on the project will be required
to submit two bids; one bid will include a complete bikeway/pedestrian
facility that connects Valley View Boulevard to a future greenway along
Lick Run; and the other bid will include a wider bridge substructure to
which a bicycle/pedestrian lane could be added in the future.
It was further advised that the Iow bid for the interchange,
including the bicycle/pedestrian facility, was submitted by Allegheny
Construction Co., Inc. (of Roanoke), in the amount of $3,964,813.90,
which is 14 per cent higher than the estimate of $3,465,962.93; the Iow
bid for the interchange without the complete bicycle/pedestrian facility
was also submitted by Allegheny Construction Co., Inc., in the amount
of $3,447,864.49, which is ten per cent higher than the estimate of
$3,132,838.13; Council needs to advise VDOT of its approval of one of
the Iow bids before VDOT can award a contract to Allegheny
Construction Co., Inc.; the City is responsible for 100 per cent of all
project costs; and all funds are currently available in the 1-581
Interchange Account No. 008-052-9545.
The City Manager recommended that Council officially notify the
Virginia Department of Transportation of its approval of the Iow bid
amount of $3,964,813.90, as submitted by Allegheny Construction Co.,
Inc., for the 1-581 interchange project, including the bicycle/pedestrian
facility.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33619-102297) AN ORDINANCE approving the bid of Allegheny
Construction Co., Inc., for the construction of the 1-581 Interchange at
the extension of Valley View Boulevard Project, requesting the
Commonwealth of Virginia, Department of Transportation, (VDOT) to
award a contract to Allegheny Construction Co., Inc., for the said
Project and reject all other bids, authorizing the City Manager to notify
VDOT of such approval and to provide any required documentation
therefore; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 230.)
Mr. Trout moved the adoption of Ordinance No. 33619-102297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
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AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None. 0.
(Council Member White was absent.)
Barbara N. Duerk, 2607 Rosalind Avenue, S. W., advised that
churches, neighborhoods, schools, non-profit organizations,
businesses and individuals have worked since December 16, 1996, to
connect downtown Roanoke to Valley View Mall by way of the Lick Run
Greenway. She stated that pedestrian and bicycle accommodations are
more than a quality of life issue, alternative transportation corridors are
threads that are needed to weave sustainable communities, and
pedestrian and bicycle transportation choices are economic
development decisions that give citizens the option to walk or ride to
work and, in some cases, provide the only access to a job.
BRIDGES-NORFOLK SOUTHERN CORPORATION-HUNTER
VIADUCT: The City Manager submitted a written report advising that on
September 22, 1997, Council adopted Resolution No. 33583-092297,
authorizing the City Manager to execute Amendment No. 3 to the City's
contract with Hayes, Seay, Mattem & Mattern, Inc., for additional work,
in the amount of $113,592.00, in accordance with the City Manager's
report to Council dated September 22, 1997, regarding engineering
services for the Hunter Viaduct/Williamson Road over Railroad, S. W.
Bridge #1829; and the report mistakenly indicated that the new contract
amount with the additional work would total $287,383.00; however, the
new contract amount after Amendment No. 3 to the contract dated
September 21, 1989, should have read $316,830.00.
The City Manager recommended that Council adopt a resolution
amending Resolution No. 33583-092297 indicating that the City's
contract with Hayes, Seay, Mattern & Mattern, Inc., dated September 21,
1989, will reflect the appropriate new contract amount of $316,830.00,
and that said resolution in all other respects will remain in full force and
effect.
(For full text, see report on file in the City Clerk's Office.)
467
Mr. Trout offered the following resolution:
(#33620-102297) A RESOLUTION amending Resolution No.
33583-092297 to correct the date of the contract and the new contract
amount in said Resolution.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 232.)
Mr. Trout moved the adoption of Resolution No. 33620-102297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
SEWERS AND STORM DRAINS-EASEMENTS: The City Manager
submitted a written report advising that repairs to a sanitary sewer line
serving 310 Robin Hood Road, S. E., were discussed at the April 21,
1997, meeting of the Water Resources Committee; the property owner,
Olin R. Melchionna, Jr., requested that the City agree to reimburse one-
half of the cost for the necessary repairs, up to $6,300.00; the Water
Resources Committee concurred in the staff recommendation to allow
the property owner to proceed with the work; Mr. Melchionna desired
to have the sewer relocated approximately eight feet from its existing
location to avoid conflict with an existing rock wall and garage, and
agreed to donate a new 15-foot easement providing that the City
abandon the old easement; and the necessary repairs have been made
and Mr. Melchionna has presented a request for reimbursement and
execution of a Deed of Easement.
The City Manager recommended that Council authorize execution
of a Deed of Easement vacating the abandoned portion of the easement
and dedicating a new 15-foot easement in exchange, on property
identified by Official Tax No. 4080905 and commonly known as 310
Robin Hood Road, S. E., in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
(#33621) AN ORDINANCE authorizing vacation of the abandoned
portion of a sanitary sewer easement, and authorizing acceptance of a
new 15' sanitary sewer easement across property identified by Official
Tax No. 4080905 and commonly known as 310 Robin Hood Road, S.'E.,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 243.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None. 0.
(Council Member White was absent.)
GRANTS-YOUTH: The City Manager submitted a written report
advising that under Virginia law, only Council can agree to indemnify
parties with whom the City contracts; and a report to Council dated
August 18, 1997, recommending acceptance of a continuation grant for
the Office on Youth Program failed to mention that the grant documents
contain a requirement that the City indemnify the Commonwealth of
Virginia and the Department of Juvenile Justice.
The City Manager recommended that Council adopt an ordinance
which will allow the City to indemnify the Commonwealth of Virginia
and the Department of Juvenile Justice as required by the grant.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33622-102297) A RESOLUTION authorizing the City to
indemnify the Commonwealth of Virginia and the Department of
Juvenile Justice as required to accept a grant from the Virginia
Department of Juvenile Justice, and authorizing the City Manager to
execute any and all necessary documents.
(For full text of Resolution, see Resolution Book No. 60, page 232.) ~
469
ACTION:
Mr. Harris moved the adoption of Resolution No. 33622-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
BUDGET-HUMAN DEVELOPMENT-GRANTS-FIFTH PLANNING
DISTRICT COMMISSION-BLUE RIDGE COMMUNITY SERVICES-
DISABLED PERSONS: The City Manager submitted a written report
advising that the Fifth District Disability Services Board (DSB) is
responsible to local governments and serves as a critical resource for
needs assessment, information sharing and service opportunities for
citizens with disabilities, their families and the community; and the
following jurisdictions in the Fifth Planning District have adopted
resolutions establishing their participation in a regional effort and have
appointed a local official to serve:
City of Roanoke
Town of Vinton
Roanoke County
City of Salem
City of Covington
Craig County
Botetourt County
City of Clifton Forge
Alleghany County
It was further advised that funds from the State Rehabilitative
Services Incentive Fund (RSlF), a short-term, non-renewable, stimulus
fund designed to promote investment in meeting the needs of
individuals with physical and sensory disabilities, have been allocated
to the Fifth District Disability Services Board for the second
consecutive year by the State Department of Rehabilitative Services;
RSlF grant monies have been previously awarded to the Fifth District
DSB and were appropriated by Council on April 15, 1996 and
October 26, 1996; and all funds were expended in a timely and
satisfactory manner.
47O
ACTION:
It was explained that the Disability Services Board solicited
proposals for the use of the new 1997-98 State Rehabilitative Services
Incentive funds; one proposal was received, reviewed and forwarded
to the Department of Rehabilitative Services for approval; upon
approval from the State, the Disability Services Board has awarded
$37,953.00 to the Blue Ridge Independent Living Center (family support,
peer counseling, assistive devices, medication and other), which will
provide local matching funds for the grant; no City funds will be
required for the match; and funds from the State Rehabilitative Services
Incentive Fund, in the amount of $37,953.00, will be received by the
City's Director of Finance as the Fiscal Agent.
The City Manager recommended that Council appropriate
$37,953.00 to Grant Fund Account No. 035-054-5196-2010 and a
corresponding revenue estimate to be established for transfer to Blue
Ridge Independent Living Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(ft33623-102297) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 233.)
Mr. Harris moved the adoption of Ordinance No. 33623-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ................................................................ 0.
(Council Member White was absent.)
POLICE DEPARTMENT-LEGISLATION-JUVENILE
CORRECTIONAL FACILITIES-J & D RELATIONS DISTRICT COURT: The
City Manager submitted a written report advising that the 1995 Virginia
General Assembly enacted the Virginia Juvenile Community Crime
Control Act (VJCCCA), effective January 1, 1996, which replaced the
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block grant system for all community-based programs and services
except secure detention homes; the purpose of the Act is to establish
a balanced community-based system of sanctioned programs and
service for juvenile offenders; localities wishing to use Act funds for
development, implementation and operation of programs and services
must submit a local plan to the Board of Juvenile Justice for approval;
the VJCCCA provides funding for each jurisdiction in the State and
allows localities to carry forward unexpended State funds between
biennial years; the City will have $162,422.00 of unexpended State
funds for fiscal year 1996-97 to carry forward to fiscal year 1997-98; and
the City utilizes funds from the State Department of Juvenile Justice to
administer and operate 11 Juvenile Justice Programs.
It was further advised that the Department of Juvenile Justice
has approved an additional $52,927.00 for July 1, 1997 through June 30,
1998, for expansion or development of additional funding of projects;
additional funding is a result of re-application of the funding formula;
the Virginia Juvenile Community Crime Control Act requires the City to
maintain its funding level based on the amount of local dollars
supporting block grant programs as of the fiscal year ending June 30,
1995; the City expended $501,935.00 as its local contributions to
operation of the block grant programs for the 1994-95 fiscal year;
utilization of carryover and additional funding through the VJCCCA will
be used for expansion of existing programs and addition of three
service programs for the juvenile justice population in Roanoke City;
all of the existing programs will be expanded; and new programs to be
established include the following:
It's Your Choice Diversion Program - Office on Youth
Emergency Assessment Service - Court Service Unit
Progress Evaluation - Court Service Unit
Purchase of Services - Office on Youth
The City Manager recommended that Council adopt a resolution
endorsing the revised plan of services and that he be authorized to
submit the proposed plan to the State Board of Juvenile Justice.
(For full text, see report on file in the City Clerk's Office.)
472
ACTION:
Mr. Harris offered the following resolution:
(#33624-102297) A RESOLUTION endorsing the revised plan of
services for juvenile justice programs, funded by the Stats Department
of Juvenile Justice through the Virginia Juvenile Community Crime
Control Act of 1995, and authorizing its submittal to the Board of
Juvenile Justice for approval.
(For full text of Resolution, see Resolution Book No. 60, page 234.)
Mr. Harris moved the adoption of Resolution No. 33624-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ................................................................... 0.
(Council Member White was absent.)
DIRECTOR OF FINANCE:
CITY CODE-CITY CHARTER-TAXES-LICENSES: The Director of
Finance submitted a written report advising that House Bill 293, which
was passed during the 1996 Virginia General Assembly, provided that
localities may impose a fee for issuing business licenses; the
legislation allowed the issuance fee to be imposed upon both
businesses that are subject to rats-based business license taxation and
those that are not; in June 1996, Council adoptsd Ordinance No. 32959-
060396 to encompass the aforementioned provisions into the City
Code; a $50.00 issuance fee was thereby established that was to be
imposed upon all Business, Professional, and Occupational License
Tax licensees; House Bill 2783, which was passed during the 1997
Virginia General Assembly, now prohibits localities from assessing
business license taxes on any business upon which a license fee is
charged, which means that businesses will either be subject to rate-
based taxation or to the issuance fee, but will not be charged both a
rate-based tax and the issuance fee; and provisions of House Bill 2783
are mandatory on July 1, 1998.
473
It was further advised that the Code of the City of Roanoke
(1979), as amended, must now be amended to comply with the
requirements of House Bill 2783; the provision that no business license
tax be assessed on any business upon which a license fee is charged
must be incorporated into the City Code; the change will result in a
decrease of approximately $125,000.00 in business, professional, and
occupational license taxes to the City, which represents a decrease of
1.3% in BPOL revenues, based on the 1998 adopted revenue estimate
of $9.3 million; and the fiscal year 1998 revenue estimate will not be
adjusted as a result of the change, because it is still reasonably
estimated.
ACTION:
The Director of Finance recommended that the Code of the City
of Roanoke (1979), as amended, be amended, to comply with the
provisions of legislation adopted by the 1997 Session of the General
Assembly and approved by the Governor on April 2, 1997, which
amendment will provide that, effective January 1, 1998, a business
license issuance fee will only be assessed if the gross receipts of a
business are $100,000.00 or less.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#33625) AN ORDINANCE amending §19-1.1, Intent of this
cha_~ter; levy and _~ur_oose of tax; exception to issuance fee, Article I.
In General, of Chapter 19, License Tax Code, of the Code of the City of
Roanoke (1979), as amended, to eliminate the fifty dollar issuance fee
and levy only the license tax when the total gross receipts of a
business are more than $100,000.00; and providing for an effective
date.
(For full text of Ordinance, see Ordinance Book No. 60, page 243.)
The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
474
ACTION:
CITY ATTORNEY:
CITY CODE-CITY CHARTER-PROCUREMENT CODE: The City
Attorney submitted a written report advising that as requested by
Council, the 1997 Session of the Virginia General Assembly amended
the City Charter to increase the threshold for formal competitive
procurement from $15,000.00 to $30,000.00; and the Charter
amendment was effective July 1, 1997, and has been applied to City
procurements since that date.
The City Attorney recommended that Council adopt an ordinance
to conform the City Code to the new Charter provision by amending the
threshold for competitive procurement from $15,000.00 to $30,000.00,
and said amendment also conforms the City Code to the Virginia Public
Procurement Act, which was amended to provide for a $30,000.00
threshold in 1996.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33626-102297) AN ORDINANCE amending and reordaining
subsections (a) and (b) of §23.1-4, Ree_uirement of biddin_=: _oower to
re_iect bids, subsection (a) of §23.1-4.1, Re~_uirement of com_oetitive
ne~lotiation, and subsection (g) of §23.1-6, Exceotions to ree_uirement
of com_~etitive _orocurement, by increasing from $15,000 to $30,000, the
threshold for required competitive procurement; providing for an
effective date, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 235.)
Mr. Trout moved the adoption of Ordinance No. 33626-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None .0.
(Council Member White was absent.)
475
PURCHASE/SALE OF PROPERTY-TAXES-DELINQUENT TAXES:
The City Attorney submitted a written report advising that there exists
within the City certain real estate on which taxes and assessments are
delinquent, and despite vigorous collection efforts by the City
Treasurer and the Office of Billings and Collections, taxpayers have
refused to pay these debts; and, in addition to the collection issue, in
many instances, the properties also cause concern to surrounding
property owners because the property is not cared for and properly
maintained, thereby representing a blight on the neighborhood.
It was explained that payment of all taxes and assessments on
property may be enforced through a judicial sale conducted by the City
for the purpose of collecting the taxes and assessments thereon;
whereupon, the City Attorney recommended that suits be instituted to
collect delinquent real estate taxes and assessments by judicial sale
with respect to those properties listed on Exhibit A and Exhibit B of the
report.
It was noted that the 1996 amendments also provided that
reasonable attorneys' fees will be deducted from the sale price before
a surplus is returned to the owner; furthermore, a delinquent owner
may not redeem property without paying attorneys' fees; given these
new provisions, it became an attractive alternative to privatize the work;
therefore, a letter was sent to all attorneys in the City who engage in
real estate and collection work seeking proposals for the work; based
on the recommendation of a City employee team, it was determined that
the most cost effective and efficient way to handle the sales is for two
outside firms, Hart & Hart Attorneys, Ltd., and Glenn, Feldmann, Darby
& Goodlatte, to file the necessary suits and take all other necessary
action to sell the property; and the City Attorney's Office will monitor
the work of outside counsel to ensure that the City's legal interests are
protected and taxpayers are dealt with fairly and in accordance with the
law.
It was explained that prior to the properties identified on Exhibits
A and B being turned over to outside firms so that suit to sell can be
filed, the City will send letters in early November to the owners of the
parcels advising that if the taxes and assessments are not paid in full,
suit will be filed to sell the property in order to collect the taxes and
assessments; also, in early November 1997, a notice identifying the
property and advising that if the taxes are not paid, a suit will be filed
to sell the property to collect the delinquent taxes will be published in
476
ACTION:
the newspaper; and it is anticipated that properties for which taxes are
still outstanding will be turned over to outside counsel in January and
the first suits will be filed in late January or early February 1998.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33627-102297) A RESOLUTION directing the City Attorney to
institute or cause to be instituted, and conduct or cause to be
conducted, suits to collect delinquent real estate taxes and
assessments by judicial sale.
(For full text of Resolution, see Resolution Book No. 60, page 237.)
Mr. Parrott moved the adoption of Resolution No. 33627-102297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrot'(, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None. 0.
(Council Member White was absent.)
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS-WATER RESOURCES:
Council Member John H. Parrott, Chairperson, Bid Committee,
presented a written report on behalf of the Committee, recommending
that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Process Piping and Welding, Inc., for steam pipe
replacement at the Water Pollution Control Plant, in the
amount of $205,883.59 and 120 consecutive calendar days
to complete the work;
Appropriate the following funding from Water Pollution
Control Plant Account No. 003-056-3175-9015 to a new
Capital account entitled, "Steam Pipe Replacement":
477
ACTION:
Contract Amount
Project Contingency
Total
$205,883.59
18,116.41
$224,000.00
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
Mr. Parrott offered the following emergency ordinance:
(#33629-102297) AN ORDINANCE accepting the bid of Process
Piping and Welding, Inc., for the steam pipe replacement at the Water
Pollution Control Plant, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 239.)
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33628-102297) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 238.)
Mr. Parrott moved the adoption of Ordinance No. 33628-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
478
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 33629-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None .0.
(Council Member White was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-CHURCHES-
WATER RESOURCES: Ordinance No. 33611 authorizing the exchange
of a certain 0.108-acre parcel of City-owned property located at the
Falling Creek Watershed in Bedford County for a certain 0.108-acre
parcel of property owned by the Jeters Chapel Church of the Brethren
located in Bedford County, upon certain terms and conditions, as more
particularly set forth in a report of the Water Resources Committee
dated October 6, 1997, having previously been before the Council for
its first reading on Monday, October 6, 1997, read and adopted on its
first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
(#33611-102297) AN ORDINANCE authorizing the exchange of a
certain 0.108-acre parcel of City-owned property located at the Falling
Creek Watershed in Bedford County for a certain 0.108-acre parcel of
property owned by the Jeters Chapel Church of the Brethren located in
Bedford County, upon certain terms and conditions
(For full text of Ordinance, see Ordinance Book No. 60, page 221.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33611-102297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
SPECIAL PERMITS-LICENSES-WATER RESOURCES-STREETS
AND ALLEYS: Ordinance No. 33614 granting a revocable license to
provide for encroachment of a four foot high chain link fence over and
into the public right-of-way at 3624 Yellow Mountain Road, S. E., Official
Tax No. 4300426, owned by Donna L. Whitehead, upon certain terms
and conditions, having previously been before the Council for its first
reading on Monday, October 6, 1997, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#33614-102297) AN ORDINANCE granting a revocable license to
allow for the encroachment of a four foot high chain link fence over and
into the public right-of-way at 3624 Yellow Mountain Road, S. E., Official
Tax No. 4300426, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 222.)
Mr. Trout moved the adoption of Ordinance No. 33614-102297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None .......................................... -~- ......................... 0.
(Council Member White was absent.)
SPECIAL PERMITS-WATER RESOURCES-STREETS AND
ALLEYS: Ordinance No. 33615 granting a conditional permit to provide
for encroachment of an existing building over and into the right-of-way
along the alley located to the rear of property commonly known as 26
Church Avenue, S. W., Official Tax No. 1012306, owned by Vittorio A.
and Jane A. Bonomo, upon certain terms and conditions, having
479
480
ACTION:
ACTION:
previously been before the Council for its first reading on Monday,
October 6, 1997, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33615-102297) AN ORDINANCE granting a conditional permit
to allow for the encroachment of an existing building over and into the
right-of-way along the alley located to the rear of property commonly
known as 26 Church Avenue, S. W., identified by Official Tax No.
1012306, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 224.)
Mr. Trout moved the adoption of Ordinance No. 33615-102297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None, O.
(Council Member White was absent.)
BRIDGES-COMMITTEES-COMMUNITY PLANNING-WAR
MEMORIAL: Mr. Swain offered the following resolution designating
and naming a certain bridge over the Roanoke River located on newly
extended Peters Creek Road between Shenandoah Avenue, N. W., and
Brandon Avenue, S. W., in the City of Roanoke as Veterans Bridge:
(#33630-102297) A RESOLUTION designating and naming a
certain bridge over the Roanoke River located on newly extended
Peters Creek Road between Shenandoah Avenue, N. W., and Brandon
Avenue, S. W., in the City of Roanoke as Veterans Bridge.
(For full text of Resolution, see Resolution Book No. 60, page 240.)
Mr. Swain moved the adoption of Resolution No. 33630-102297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
481
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
COMMITTEES-HOUSING/AUTHORITY: Inasmuch as Christie
Meredith Kelsey, a Commissioner of the Roanoke Redevelopment and
Housing Authority, is not a resident of the City of Roanoke, Mr. Trout
offered the following resolution waiving the requirement of City
residency:
(#33631-102297) A RESOLUTION waiving the requirement of City
residency for Christie Meredith Kelsey, a Commissioner of the City of
Roanoke Redevelopment and Housing Authority
(For full text of Resolution, see Resolution Book No. 60, page 240.)
Mr. Trout moved the adoption of Resolution No. 33631-102297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
INSURANCE-COUNCIL: Mr. Trout offered the following resolution
establishing a special meeting of the Council of the City of Roanoke to
be held on October 28, 1997, at 12:00 noon, in the Fourth Floor
Conference Room, of the Roanoke County Administration Building,
5204 Bernard Drive, S. W., for the purpose of considering matters of
mutual interest to the two governing bodies, including approval of a
joint dental insurance contract for employees of the two governments:
(#33632-102297) A RESOLUTION establishing a special meeting
of the Council of the City of Roanoke to be held on October 28, 1997.
(For full text of Resolution, see Resolution Book No. 60, page 241.)
482
ACTION:
Mr. Trout moved the adoption of Resolution No. 33632-102297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None. 0.
(Council Member White was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS-
SCHOOLS: Council Member Swain requested that the City Attorney
prepare the proper measures memorializing the late William R. Hackley,
Sr., former Administrator for Alternative Education, and Andrew W.
Hull, former Supervisor of Music, Roanoke City Public Schools.
COMPLAINTS-AIR POLLUTION CONTROL-NEWSPAPERS:
Council Member Swain expressed concern with regard to citizen
complaints about air pollution in a certain section of the City;
whereupon, the City Manager advised that such matters are addressed
by the State Air Pollution Control Board and the City would be pleased
to work with any citizen who has a complaint.
The Mayor requested that an information article be published in
the "City Page" of The Roanoke Times explaining that such matters
come under the jurisdiction of the State Air Pollution Control Board.
VIRGINIA MUNICIPAL LEAGUE-SCHOOLS-CITY EMPLOYEES-
PARKS AND RECREATION: Vice-Mayor Wyatt advised that she
attended the Virginia Municipal League Annual Conference on
October 19 - 21, 1997, where she learned that the City of Roanoke is
ahead of many other localities in the Commonwealth of Virginia in
regard to school renovation and technology. She expressed concern
that because Roanoke City has done such a good job of renovating its
schools, it is her hope that the City will not be penalized with a
decrease in State funding.
483
Ms. Wyatt commended City staff on efforts to acquire a portable
stage similar to a stage that is currently in use by the City of Norfolk,
which can be transported from location to location and will pay for
itself within three years.
ELECTIONS-COUNCIL-MAPS-CITY GOVERNMENT: Vice-Mayor
Wyatt called attention to the modified election district referendum
which is included on the November 4, 1997 election ballot, and again
requested that election district maps be posted at each voting precinct.
The City Attorney explained that he has researched the Code of
Virginia relating to election laws, and advised that there is authority to
prepare a 500 word statement which would include the ballot question
and an explanation of the ballot question, the statement may be
published in a newspaper having general circulation in the City of
Roanoke once during the week preceding the election, and the
statement may be posted at each of the polling places.
Mr. Parrott moved that the City Attorney be requested to prepare
a 500 word statement that would include the ballot question and an
explanation of the ballot question to be posted at each of the City's
polling places; that the document be published in The Roanoke Times
and in the Roanoke Tribune once during the week preceding the
November 4 election; and that copy of the election district map be
posted at each of the polling places, if legally permissible. The motion
was seconded by Mr. Swain.
Inasmuch as the Code of Virginia makes no provision for the
posting of an election district map at each voting precinct, the City
Attorney explained that he made specific inquiry of the State Board of
Elections; however, he was advised that the Assistant Attorney General
who renders opinions on election issues will beout of the office until
Monday, October 27. He stated that if the State Board of Elections
authorizes the posting of the election district map and if it is the desire
of Council, he will request that the Registrar post the map on a wall at
each of the polling places, along with the 500 word statement of the
ballot question and an explanation of the ballot question.
Mr. Gary W. Bowman, 3580 Wright Road, S. W., advised that he
previously appeared before Council and requested that the City provide
neutral election district system information via the government access
channel, RVTV Channel 3.
484
Following discussion of the matter, it was the consensus of
Council that the City Manager will provide neutral election district
system information, in compliance with Commonwealth of Virginia
election laws, via RVTV, Channel 3.
The motion offered by Mr. Parrott, seconded by Mr. Swain was
adopted.
FIRE DEPARTMENT-PENSIONS: A report of the Director of
Finance requesting an extension of time to present a report to Council
on proposed improvements to the City of Roanoke Pension Plan as
requested by the Roanoke Firefightere Association.
It was the consensus of Council that the matter would be
deferred until the regular meeting of Council on Monday, December 15,
1997.
TAXES: On behalf of Council Member White, who had to leave the
meeting prior to adjournment, Council Member Harris advised that Mr.
White had made a previous inquiry of the City Manager regarding the
financial impact to the City of Roanoke if the personal property tax is
eliminated as advocated by certain Gubernatorial candidates;
whereupon, he requested that the City Manager respond to Mr. White's
inquiry.
The City Manager advised that the financial impact of eliminating
the personal property tax as proposed by Gubernatorial candidates
would create a decrease in City funds of $20.5 million. He explained
that the loss of $20.5 million to the school system would equate to the
closing of one high school, two middle schools and six elementary
schools. On the City side of the budget, he stated that elimination of
$20.5 million would be the equivalent of eliminating the police
department, emergency services, parks and recreation, libraries,
building inspections, the local share of operating the Roanoke City Jail,
the annual street paving program, and snow removal.
STATE HIGHWAYS-REFUSE COLLECTION-STREETS AND
ALLEYS: The Mayor requested that the City Manager again contact
Virginia Department of Transportation officials regarding removal of
litter on interstate ramps leading into the City of Roanoke.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
ACTION:
ACTION:
At 4:25 p.m., the Mayor declared the meeting in recess.
At 4:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member White.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
COMMITTEES-ROANOKE CiViC CENTER: The Mayor called
attention to vacancies on the Roanoke Civic Center Commission
created by expiration of the terms of office of Evangeline B. Jeffrey and
Roy E. Bucher, ending September 30, 1997, and called for nominations
to fill the vacancies.
Mr. Harris placed in nomination the names of Acree Hayes and
Roy E. Bucher, Jr.
There being no further nominations, Mr. Bucher was reelected
and Mr. Hayes was elected as members of the Roanoke Civic Center
Commission, for terms ending September 30, 2000, by the following
vote:
FOR MESSRS. HAYES AND BUCHER: Council Members Trout,
Wyatt, Harris, Parrott, Swain and Mayor Bowers ............................. 6.
(Council Member White was absent.)
485
486
ACTION:
COMMITTEES-INDUSTRIES: The Mayor advised that the term of
office of William L. Bova as a Director of the Industrial Development
Authority of the City of Roanoke expired on October 20, 1997, and
called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of William L. Bova.
There being no further nominations, Mr. Bova was reelected as
a Director of the Industrial Development Authority of the City of
Roanoke, for a term ending October 20, 2001, by the following vote:
FOR MR. BOVA: Council Members Trout, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 6.
(Council Member White was absent.)
At 4:35 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Wednesday, October 22, 1997, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members James O. Trout, Linda F. Wyatt,
John H. Parrott, Carroll E. Swain and Mayor David A. Bowers .......... 5.
ABSENT: Council Members William White, Sr. and
C. Nelson Harris .......................................................................... 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
487
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BLUE RIDGE COMMUNITY SERVICES: The Reverend William L.
Lee, At-Large Member, Blue Ridge Community Services, presented
information on those services provided by Blue Ridge Community
Services to the citizens of the City of Roanoke for the period ending
June 30, 1997. He advised that during the past year, the mental health
division has introduced new residential support services designed to
increase skills and abilities of clients living independently in the
community, and they have collaborated with the City of Roanoke on the
HAT Team, the Shelter Plus Care Project, and the SRO Partnership. He
stated that 6,710 unduplicated clients from the City of Roanoke
received services during fiscal year 1997, and the ~citizens of Roanoke
received $23.00 worth of services for each City of Roanoke tax dollar
appropriated to Blue Ridge Community Services.
Vice-Mayor Wyatt inquired about services provided by Blue
Ridge Community Services for persons with traumatic brain injury
difficulties; whereupon, Dr. Fred P. Roessel, Executive Director,
advised that the agency is not charged with the responsibility, nor does
it receive funds, to provide services for brain or head injury patients;
however, if such injury leads to mental illness, mental retardation, or
substance abuse, Blue Ridge Community Services will provide
assistance.
Vice-Mayor Wyatt advised that each year she asks the same
question and each year she receives the same answer from Blue Ridge
Community Services, and until something is done, she does not intend
to support the funding request of Blue Ridge Community Services.
Council Member Swain inquired if Blue Ridge Community
Services receives referrals from The Salvation Army Turning Point
program; whereupon, Dr. Roessel advised that he would research the
matter and advise Mr. Swain accordingly.
ACTION:
Without objection by Council, the Mayor advised that the report
of Blue Ridge Community Services would be received and filed.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Wednesday, October 22, 1997, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the request
488
of Mr. and Mrs. Larry Pence and Mr. and Mrs. David Black that a portion
of Brunswick Avenue connecting the 2000 block of Windsor Avenue,
S. W., to an alley as the same extends between parcels bearing Official
Tax Nos. 1440523 and 1440601, be permanently vacated, discontinued
and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The RoanokQ Times on Thursday, October 2, 1997, and Thursday,
October 9, 1997, and in the Roanoke Tribune on Thursday, October 2,
1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
application indicates that the abovedescribed section of street right-of-
way is primarily used by the applicants as an entranceway to their
properties; the purpose of the request for closure is to secure the
property within the right-of-way for reasons of security, safety and
parking; and a review of the application by City staff indicates that the
City has no current or future plans to open or utilize this dead-end
section of Brunswick Avenue, was before Council.
The City Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing for the following:
Disposition of the land within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended.
Retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation and
maintenance of any and all existing utilities
that may be located within the right-of-way.
489
A covenant providing for the following
restriction: "This vacated right-of-way shall
not be used in conjunction with adjacent
lands to create a separate lot for building
purposes."
If the plat of subdivision is not approved by the City and
recorded by the applicant within a period of six months
from the date of adoption of an ordinance providing for
such closure, said ordinance shall become null and void
with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33633) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 245.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for closure. There being
none, Ordinance No. 33633 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Members Harris and White were absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Wednesday, October 22, 1997, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the request
49O
of the Roanoke Valley Society for Prevention of Cruelty to Animals that
streets and alleys in the Edmund Avenue, 13th Street, Light Street and
Baldwin Avenue, N. E., areas of the City be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Time~ on Thursday, October 2, 1997, and Thursday,
October 9, 1997, and in the Roanoke Tribune on Thursday, October 2,
1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
Roanoke Valley Society for the Prevention of Cruelty to Animals filed
an application on August 8, 1997, to close and vacate certain
undeveloped public rights-of-way adjacent to their property to facilitate
a future expansion of the humane facility, as follows, was before
Council.
An undeveloped portion of Edmund Avenue, N. E., running
from 13th Street, N. E., in an easterly direction for
approximately 730 feet, to the intersection of an
undeveloped section of Light Street, N. E.;
An undeveloped portion of Light Street, N. E., running in
a southerly direction from its intersection with an
undeveloped section of Edmund Avenue, N. E., to its
intersection with Baldwin Avenue, N. E.;
An undeveloped alleyway running in an easterly direction
from approximately 280 feet from its intersection with 13th
Street, N. E., running parallel with Eastern Avenue and
undeveloped Edmund Avenue, N. E.; and
An undeveloped alley running in an easterly direction for
approximately 630 feet from its intersection with Baldwin
Avenue, N. E., to its intersection with undeveloped Light
Street, N. E.
It was further advised that an amended application was
submitted on September 16, 1997, deleting the undeveloped alleyway
running in an easterly direction for approximately 280 feet from its
intersection with 13th Street, N. E., running parallel with Eastern
Avenue and undeveloped Edmund Avenue, N. E.
491
The City Planning Commission recommended that Council
approve the request to close and vacate the abovedescribed streets
and alleys, subject to the following conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing for the following:
Disposition of the land within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended, and in a manner which does not
create a nonconforming lot, or lots;
Retention of pedestrian easements at a width
of not less than 20 feet within the Edmund
Avenue and Light Street rights-of-way, and at
a width of no less than the existing width of
the subject alley, together with the right of
public passage over same for surface
and subsurface installation, repair or
maintenance of any and all utilities that may
be located within the right-of-way.
If the plat of subdivision is not approved by the City and
recorded by the applicant within a period of six months
from the date of adoption of an ordinance providing for
such closure, said ordinance shall become null and void
with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's .Office.)
Ronald M. Martin appeared before Council in support of the
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33634) AN ORDINANCE permanently vacating, discontinuing
and closing certain public rights-of-way in the City of Roanoke,
Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 247.)
492
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
OrdinanCe No. 33634 was adopted, on its first reading, by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: None. 0.
(Council Members Harris and White were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Wednesday, October 22, 1997, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of Lawrence
H. Logan for amendment of the proffered conditions for rezoning of a
tract of land located at 701 Salem Avenue, S. W., identified as Official
Tax No. 1111118, from LM, Light Manufacturing District, to CN,
Neighborhood Commercial District, which rezoning was previously
approved by Council pursuant to Ordinance No. 32953-060396,
adopted on June 3, 1996, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, October 2, 1997, and Thursday,
October 9, 1997, and in the Roanoke Tribune on Thursday, October 2,
1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the petition to amend proffered conditions is to expand the
list of uses permitted in connection with the existing commercial
structure and to eliminate the reversion clause, was before Council.
The City Planning Commission recommended that Council
approve the request to amend the proffered conditions, inasmuch as
the request to expand the list of CN uses permitted on the property is
reasonable and allows for reuse of the existing commercial structure.
(For full text, see report on file in the City Clerk's Office.)
Lawrence H. Logan appeared before Council in support of the
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33635) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 111, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned
CN, Neighborhood Commercial District.
(For full text of Ordinance, see Ordinance Book No. 60, page 249.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request to amend proffered
conditions. There being none, Ordinance No. 33635 was adopted, on its
first reading, by the following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers ................................................. ,-~ ......................... 5.
NAYS: None ........................................................................ 0.
(Council Members Harris and White were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Wednesday, October 22, 1997, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of
Elizabeth W. McMichael and Daniel Lee Beamer for an amendment to
proffered conditions presently binding on property located at 2219
Franklin Road, S. W., desCribed as Official Tax No. 1150108 and a
portion of Official Tax No. 1150111, previously conditionally rezoned
pursuant to Ordinance No. 32574-072495, adopted on July 24, 1995, the
matter was before the body.
Steven L. Higgs, Attorney, representing the petitioners, appeared
before Council and requested that the public hearing be continued until
the regular meeting of Council on Monday, November 17, 1997, at 7:00
p.m., or as soon thereafter as the matter may be heard.
493
494
ACTION:
Mr. Trout moved that Council concur in the request to continue
the public hearing until Monday, November 17, 1997, at 7:00 p.m., or as
soon thereafter as the matter may be heard. The motion was seconded
by Mr. Swain and adopted.
OTHER HEARING OF CITIZENS: None.
There being no further business, the Mayor declared the meeting adjourned
at 7:35 p.m.
APPROVED
City Clerk Mayor
495
ROANOKE CITY COUNCIL ....... ROANOKE COUNTY BOARD OF SUPERVISORS
October 28, 1997
12:00 noon
A joint special meeting of the Roanoke City Council and the Roanoke County
Board of Supervisors was called to order on Tuesday, October 28, 1997, at 12:00
noon, at the Roanoke County Administration Center, Fourth Floor Conference Room,
5204 Bernard Drive, S. W., Roanoke, Virginia, with Vice-Mayor Linda F. Wyatt and
Chairman Bob L. Johnson presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: C. Nelson Harris, John H.
Parrott, James O. Trout, William White, Sr., and Vice-Mayor Linda F. Wyatt ......... 5.
ABSENT: Council Member Carroll E. Swain and Mayor David A. Bowers ...... 2.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Fenton F.
Harrison, Harry C. Nickens, Lee B. Eddy, H. Odell Minnix and Bob L. Johnson ..... 5.
ABSENT: None ..................................................................................... 0.
ROANOKE CITY STAFF PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Jesse A. Hall, Deputy Director of Finance; Wilburn C. Dibling, Jr., City
Attorney; Mary F. Parker, City Clerk; William F. Clark, Director, Public Works;
George C. Snead, Jr., Director, Public Safety; Kit B. Kiser, Director, Utilities and
Operations; Glenn D. Radcliffe, Director, Human Development; Kenneth S. Cronin,
Manager, Personnel Department; Angelita Y. Plemmer, Public Information Officer;
and J. Greg Reed, Civil Engineer.
ROANOKE COUNTY STAFF PRESENT: Elmer C. Hodge, County Administrator;
John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant
County Administrator; Paul M. Mahoney, County Attorney; Diane D. Hyatt, Director
of Finance; Mary H. Allen, Clerk to the Board; Ann Marie Green, Public Information
Officer; George W. Simpson, Assistant Director, Engineering and Inspections
Department; and Thomas S. Haislip, Director of Parks and Recreation.
OTHERS PRESENT: Jacqueline L. Shuck, Executive Director, Roanoke
Regional Airport; and Mark F. Courtney, Director of Planning and Market
Development, Roanoke Regional Airport.
Following lunch, the business session convened at 12:30 p.m.
496
INSURANCE-CITY EMPLOYEES: Kenneth S. Cronin, Manager, Roanoke City
Department of Personnel Management, presented a written report of the City
Manager advising that the current one year dental insurance contract with Delta
Dental Plan of Virginia will expire on December 31, 1997; the City of Roanoke has
joined with other governmental entities in the Roanoke Valley to consider joint
purchase of dental insurance; regional cooperation in the form of joint purchasing
of dental insurance provides the City of Roanoke with an opportunity to improve the
level of dental coverage for employees at a reasonable rate and receive a multi-year
contract; and Slabaugh Morgan White ranked Delta Dental Plan of Virginia as the
company most responsive to the request for proposals, and members representing
each governmental entity concurred in the ranking.
The City Manager recommended that Council authorize award of a contract
for dental insurance to Delta Dental Plan of Virginia for a period of three years
beginning January 1, 1998 and ending December 31, 2000, under the terms and
conditions contained in the City's present contract with such firm, except as
otherwise noted in the report, and that the City Manager be authorized to execute
said contract in a form to approved by the City Attorney and with the understanding
that Delta Dental Plan of Virginia will provide the City Manager with said contract for
execution no later than December 15, 1997.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33636-102897) A RESOLUTION authorizing execution of a contract and
related documents with Delta Dental Plan of Virginia to provide group dental
insurance for employees of the city and members of their families.
(For full text of Resolution, see Resolution Book No. 60, page 243.)
Mr. Harris moved the adoption of Resolution No. 33636-102897. The motion
was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Harris, Parrott, Trout, White and Vice-
Mayor Wyatt-. .5.
NAYS: None. · ............. 2.
(Council Member Swain and Mayor Bowers were absent.)
The Roanoke County Board of Supervisors adopted a motion to approve the
proposed joint contract for dental insurance with Delta Dental Plan of Virginia.
497
AIRPORT: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport,
presented an update on air service for the Roanoke Valley. She advised that the
Roanoke Regional Airport Commission commissioned a study to analyze the quality
of air service development and to identify any air service opportunities that were
missing. She stated that frequently, elected officials engage in discussions
concerning the airport and air service; whereupon, she presented information which
can be used to promote Roanoke's Airport. She advised that the Roanoke Valley
has, in effect, a comprehensive, proactive, aggressive air service development
program which involves extensive market research, various surveys including semi-
annual passenger surveys, a ticket survey in which tickets are analyzed to determine
which tickets are written for travel agencies, as well as airport destimations; and
local evaluation of scheduling regarding the types of aircraft landing in Roanoke,
available seats, and an ongoing evaluation of air fares. She called attention to an
outreach program with the Economic Development departments of Roanoke City,
Roanoke County and the New River Valley, along with the Roanoke Valley
Convention & Visitors Bureau and hotels and motels which target cities with good
air service and the kind of air fares that will lure conventions to the Roanoke Valley.
She advised that airport officials enjoy a good relationship with travel agencies and
encourage them to report any problems regarding air fares, and travel agencies are
provided with useful statistical information. She stated that the Roanoke Valley has
an extremely strong passenger base, which is predominantly business; and
Roanoke's fares are high, but air fares are high throughout Virginia.
(See Air Service Development Program Evaluation and Opportunities Assessment
on file in the City Clerk's Office.)
CONSULTANTS REPORTS-WATER RESOURCES-SEWERS AND STORM
DRAINS: George W. Simpson, Assistant Director, Roanoke County Engineering and
Inspections Department, presented an update on the Regional Storm Water Plan.
He advised that the Plan, which is now completed, has been in progress since 1985,
the Plan concentrates on 16 priority watersheds in the Roanoke Valley and covers
approximately two-thirds of the entire valley, and the Plan goes a long way toward
addressing flooding problems in the Roanoke Valley. He explained that the Roanoke
County Board of Supervisors has been briefed on the plan, and a presentation will
be made to Roanoke City Council on November 3, to Salem City Council on
November 5, and to the Vinton Town Council on November 18.
J. Greg Reed, Civil Engineer, Roanoke City Department of Engineering,
advised that two regional detention basins are proposed in the regional study, and
it was determined by the consultant that the detention basins are well located and
will provide positive benefits. He explained that one detention basin will be located
in the Montclair neighborhood and the other will be located in the North Lakes
neighborhood, both in Roanoke County, which will provide benefits to those specific
498
neighborhoods, as well as downstream in the City of Roanoke, thus creating
regional benefits to both Roanoke County and Roanoke City. He advised that
assuming all of the necessary permits can be obtained, it is proposed to move
forward with construction of the detention basins in approximately early 1998, and
total cost for implementation of the regional plan for identified projects is $61
million, plus any costs associated with floodproofing.
PARKS AND RECREATION: Elmer C. Hodge, Roanoke County Administrator,
advised that Roanoke County has been successful in operating a County Recreation
Center on Brambleton Avenue, which is the combination of a teen center and a
senior citizen center. He stated that at the last joint meeting, an inquiry was made
if it would be feasible to operate a similar center in downtown Roanoke in the City
Market area, and City Council and the Board of Supervisors requested that the two
administrations review the matter.
Mr. Hodge advised that approximately $15,000.00 was spent for equipment
and minor renovations to the current teen center; current membership is
approximately 300; in 1995-96, there were 5,069 attended events and in 1996-97,
there were 4,311 attended events (does not include attendance at periodic special
events and Battle of the Bands); the annual budget is $87,000.00 which covers a staff
of four persons and minor expenses, and this cost is offset by annual membership
dues of $12.00 and $4,000.00 received from special events, 50 per cent of gross
revenues are derived from arcade games and 16 per cent from vending machine
sales.
Mr. Hodge explained that it is estimated if a teen center is located in the City
Market area of downtown Roanoke, costs would be similar for renovations and other
operating expenses; however, rent and utilities would be an additional factor to
consider, as well as additional staff, depending upon the hours of operation. He
explained that the Brambleton Teen Center caters primarily to middle school teens,
while a teen center in downtown Roanoke might appeal to older teens.
Mr. Hodge advised that if the Board of Supervisors and City Council are
interested in a regional project of this nature which would be funded by both
localities, it is recommended that a needs assessment be conducted by the Roanoke
City and Roanoke County Parks and Recreation Departments to ascertain whether
there is sufficient interest from young people in the Roanoke area to move forward
and, if so, to determine the best location for another teen center.
It was the consensus of both governing bodies that a report will be submitted
at the next joint meeting.
499
I
WATER RESOURCES-SEWERS AND STORM DRAINS: Kit B. Kiser, Director,
Roanoke City Utilities and Operations, advised that Roanoke City and Roanoke
County have worked together for a number of years on water/sewer contractual
matters; and Roanoke County has been responsible for a large amount of water line
construction. He further advised that the City has continued its water plant
expansion and water line extension projects, and the City of Roanoke, along with the
City of Salem, Town of Vinton and Botetourt County, are partners in a massive
sewage treatment plant and sewer interceptor expansion program; and a contract
has been awarded for work on the Tinker Creek Sewer Interceptor and for expansion
of the Sewage Treatment Plant to increase treatment capacity from 42 to 62 million
gallons per day. He noted that the Roanoke River Interceptor Sewer Project is under
contract, and the City has until January 1998 to make a decision on whether to
proceed with the other portion or to redesign the project.
LOW BAND RADIO SYSTEM: Mr. Hodge advised that at the July 23 joint
meeting, there was discussion regarding installation of a Iow band tourist radio
system on the Blue Ridge Parkway. He explained that no Federal funding is available
for installation of the system, however, the State will participate if the radio system
is installed on Interstate 81; if the system is installed on the Blue Ridge Parkway,
participating local governments will have to fund the entire cost; and the Virginia
Department of Transportation has estimated costs of installation in the range of
$50,000.00 and $90,000.00, with annual maintenance costs estimated to be
approximately $10,000.00. He explained that Blue Ridge Parkway officials
philosophically support installation of a Iow band radio system on the Blue Ridge
Parkway; however, the National Park Service has regulations which limit the use of
the system to public information and no commercial advertising.
Chairman Johnson advised that the majority of the Roanoke County Board of
Supervisors stands ready to proceed with the project on the Blue Ridge Parkway.
Vice-Mayor Wyatt advised that the Mayor has expressed support of the
project; however, she was unsure as to the position of the other members of City
Council.
It was the consensus that the the staffs of Roanoke City and Roanoke County
will provide specific information with regard to cost and location; entities that would
be permitted to use the Iow band tourist radio system (Explore Park, Center in the
Square, etc.); whether or not the entities would be expected to contribute toward
costs of the system; and that the matter be reported to the two governing bodies at
the next joint meeting.
50O
INDUSTRIES-LEGISLATION-FIFTH PLANNING DISTRICT COMMISSION: Lee B.
Eddy, Member, Roanoke County Board of Supervisors, advised that he represented
Wayne G. Strickland, Executive Director, Fifth Planning District Commission, who
could not attend the meeting. He presented copy of the Regional Industrial Facilities
Act of 1997, which allows those localities in the Fifth Planning District and the
Fourth Planning District, plus the Counties of Bland, Wythe, and Franklin, to enter
into agreements for revenue sharing based upon industrial parks without having to
go to referendum. He explained that the Act allows any three or more localities in
the region to form an Authority to develop and operate a regional industrial facility
which could be occupied by manufacturing, warehouse distribution, office or other
commercial enterprise. He further explained that the Authority would be composed
of two members appointed by each of the participating governing bodies, the
Authority would be a political subdivision of the Commonwealth of Virginia with full
fiscal authority, including the authority to issue tax exempt bonds, and member
localities would have to agree to a plan for sharing revenues without the need for a
referendum. He inquired if there is sufficient interest to approach the Fifth Planning
District Commission and the New River Planning District Commission to initiate
special information sessions.
Following a brief discussion, it was the consensus that Mr. Strickland should
proceed with planning for special information sessions.
HOUSING/AUTHORITY-TOTAL ACTION AGAINST POVERTY: Chairman
Johnson advised that at its regular meeting on October 28, the Roanoke County
Board of Supervisors will consider a request of Lowe's, Incorporated, to rezone
property on Route 220 South; and if successful, the County of Roanoke will, on its
own behalf, contribute $1 million to the Total Action Against Poverty Blue Ridge
Independent Living Center to be used for affordable housing which, when fully
leveraged, should create a pool of approximately $3 million.
Vice-Mayor Wyatt commended Roanoke City and Roanoke County for
conducting meetings because the spirit of cooperation that exists has benefited the
citizens of both localities.
GREENWAY SYSTEM: As Chair of the Roanoke Valley
Commission, Mr. Eddy expressed appreciation to Roanoke City
approving the 1-581 pedestrian and bikeway connection.
Greenways
Council for
501
Them being no further business, the Vice-Mayor declared the special meeting
of the Roanoke City Council adjourned at 1:25 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
Linda F. Wyatt
Vice-Mayor
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
January 13, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
As the Mayor of our great All-America City, I just want to take
this opportunity to congratulate the Members of Roanoke City
Council and our top administrators for all that you have done in
maintaining the solid fiscal performance of our municipal
government.
I need look no further than the rating considerations of the three
bond reporting agencies, Fitch, Standard & Poor's, and Moody's, to
know that, despite all the complaints and negativity about
government in the 1990's, Roanoke is solid as a rock.
Fitch research indicatedthat "the City of Roanoke exhibited well-
managed financial operations, good internal controls, diverse
economic base, and manageable debt levels."
Standard & Poor's said that Roanoke had an outlook that was
"stable" and Roanoke is a "resilient metropolitan area that has
performed well during the past recessionary period, with a sound
and steady tax base growth, well managed financial position, and
moderate debt."
Moody's Investors Service indicated that our City is the "stable
and broad-based economic center for southwest Virginia", with "good
financial operations...diverse revenue sources...and a moderate
debt position." This is an excellent position for our City, as
recognized by the premier bond rating agencies of the nation.
I would be remiss, however, if I did not also indicate that the
reporting agencies were concerned about the continued loss of
population in our city, which has totaled 9% over the last two
decades. I certainly wish that our friends in neighboring
communities and in the Virginia General Assembly would understand
that the continued good financial health of Virginia's urban
Members, Roanoke City Council
Page 2
January 13, 1998
governments and Virginia itself, probably relies on some structural
urban reform for municipal and county governments in the next
several
years. Obviously, in Virginia and elsewhere in this
nation, cities where the population has dwindled, with an increase
in the elderly and poor, are cities which have become "at risk".
We do not want Roanoke to be in that position in the future.
Again, from your Mayor, congratulations on all the good work you
have done. Having now praised your efforts, I am certain that it
is, nonetheless, going to be a great challenge for us to move the
City ahead in the future to even greater heights.
I would respectfully request that this letter be placed on the
Consent Agenda for the next meeting of Roanoke City Council and
thereafter received and filed. '
Sincerely,
~a~id ~ B~we~--~ ~
Mayor
DAB:jsj
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #51-77-104
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a series of public participation meetings to be held concerning
the location of Interstate 73, was before the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
John R. Marries, Chief, Planning and Community Development
Phillip F. Sparks, Chief, Economic Development
Charles M. Huffine, City Engineer
Robert K. Bengston, Traffic Engineer
H:~AGENDAQ~JAN20.WI~
RECE!¥EC.
CITY CLE~'
JAN 12 P4:4(
January 20, 1998
No. 98-107
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Public Participation Meetings - 1-73
The Virginia Department of Transportation (VDOT) has announced that a series of
public participation meetings will be held in the Martinsville area, Rocky Mount and
Roanoke concerning the location of Interstate 73. The meeting in Roanoke will take place
in the Clarion Hotel (formerly Sheraton Inn) on Thursday, January 22. The meeting will be
held in an open-house style so that interested citizens can attend anytime from 3:00 p.m.
to 7:00 p.m. VDOT has prepared the attached information for distribution at the meetings,
which includes the project status as well as next steps in the development of 1-73. Also,
a draft version of a required document, the "Purpose and Need Statement" will be available
for review.
City staff previously arranged for the leaders of our neighborhood organizations to
be on VDOT's project mailing list for meeting notifications and project updates. Hence,
they have been notified of this meeting. While it will likely be many years before
construction of 1-73 can begin, it is critical that our neighborhood leaders be involved in this
project's development from the beginning.
I would encourage members of Council to seriously consider appearing at this public
participation meeting. If any member of Council has questions concerning this information,
I invite your calls or suggest you contact Bill Clark at 853-2741.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
c: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning & Community Development
Chief, Economic Development
City Engineer
Traffic Engineer
FEI)-- ~--98 THU 12 ; 4~ PUt)L I C NORK$
N
Volume 1, Number 1 . Jauuaty 1~)8
A newsletter designed to inform, assist, and engase the public in developing the best alternative for 1-73.
;~ newslem a
le~o~ as a n~ ~'~o~W '
~do~ ~8~ no~ ~f De~oi~
. . ~ V~a, ~e Co~onwe~
Tram~n~ (~), selec~d
comdor for l-7a. ~e comdor ~
ora~a rou~y foUo~ Route ~
m West ~rai~a ~ou~ G~es ~d
Mon~gomc~ coun~es, m ~e
Road, to l-B1 and ~-581, ~en on to
Kou~ 220 sou~ to No~ Caro~.
'~ ~s comdo~ was ~osen for mc~
m?i~ and in response co public
opinion.
~OT is now 1oo~ to choose a
m~re spedfic loca~on for
be~een ~e Roanoke V~ey and
No~ Caroli~. ~lcs~ should
o7 Your mpuc on ~e project ~
tip ~e C~ n~ke ~c bcsc decision
provide in~orma~on to Xou ~rough-
out ~e ~-73 Loca~on S~dy and offer
you many ideas on how you ~n
~volved.
In This Issue
Corridor Map
Public Participadon Meetings
What is a Location Study?
Pta'pose and Need
How to Get Involved
Where Should I-7S Go?
VDOT Invites Public Opinion on Location of 1-73
~Tow, before any lines are
~. ~ put on paper, engineers
and planners with tee
Virginia Department of '"
T~ansportation (VDO~ need to
he~ fiom the people who hve,
work and use the Rou~e :2:20
corridor from the Roanoke
Valley to North Carolina.
Wghere should 1-73' be
located? What should it be
close t~, and what should it :" '
avoid?" asked Fred Altizer, "
admintsuator of VDOT's I2- '::':"*'< ' ,
county Salem District. 'We
need our citizens to work with .....
us and help us find several '.'.~ .-
specific options for I-7;3. I .
invite everyone to attend our
upcoming meetings and give
us your best ideas/
VDOT has scheduled three [}~10,:"
Public Partici ,pa?n Mce '_ti~.s for Janoany 20-22. Each meeting will be concluc~xl
m .an informal open house style from $-7 p.m. so interested citizens can stop in
at t~eU convenience.
)oisplayed at the mcetinss will be charm giving uaffic and safety information about
ute 220, the purpose and need for I-T3, goals of the VDOT study now under
Public Participation Meetings
Where shouid 1-73 go? Plan no~ to attend the P,,~,tic Panicipmion Meeting nearest
yo,. Come att}, time at your con~ni~nce. We welcom~ }our ideast.
Tuzzday, lanuary 20~ 19911 - Coilin~villg, 8-? p.m.
The Dutch Inn
2360 Virginia Avenue (Route 220 lq)
Wednesday, January 21, 1998 - Rocky Mounh 3-? p.m.
Center for Applied Technology and Continuing Education
150 Technology Drive
Thursday, January 22~ 19911 - Roanoke, S-? p.m.
Clarion Hotel (formerly Sheraton Airport Inn)
2727 Femdale Drive, NW.
FEB-- 5--95 THU 12 : 45 PUBLIC WORKS
Study Defines Purpose and Need for 1-73
What is the purpose of 1-73, and why/s it needed ha
Vir$1nia? Those questions represent more than a
philosophical discussion.
To meet federal requirements [or developm8 a malor
new highway project, its puipoae and need must ~e
clearly defined and demonstrated.
That is why, as part of the 1-73 Location Study, traffic
data has been collected and analyzed, accident data
has been studied, and many people already have been
asked to give their opinions on the benefits and/or
problems a new interstate would bring to this part of
Virginia.
Ail this background has been gathered and summarized
in a document called $~tement of Purpose and Need for
1-73. The dbcUment wid be available at the upcoming
Public Participation MeeUngs for you to review.
B~ie[ly~ there are t~vo maht "needs" for a new 1-73 in the Rout~
220 corridor: safety attd eeo.omit growth.
Safety First
Accidents on Route 220 have resuked in si~niticant
numbers of deaths and injuries. Recent acciaents have
increased residents' concerns that something needs to be
done. The table on this page shows the resulm of VDOTs
safety analysis of Rome 220.
ACCIDENT SUMMARY OF
THE U.S. 220 CORRIDOR
l~nt~l'y 1, 1~1 to December iH~ 1991]
Although VDOT con,hues m make imp~ovement~ to
Route 220, several ~ac~ors conuibute to the accident rate:
· high percentag, of truck traffic
· steep road grades
~ over-sized tracks
~ crossovers with no runt lanes or a turn lane ht
only one direction
Economic Potential
A new interstate should be good for business and
industry in the Roanoke Valley and Franklin and Hemy
counties. Large humbert o£ trucks travel on Rout~ 220.
Local manufacturers have business connections with the
cities of G~eensboro, Winston-Salem and High Po.iht in
North Carolina. A better road between ~e Roanoke
Valley and the Piedmont Triad will enhance economic
growth in the Franklin and Hen~' county areas.
Improved access through the Roanoke Valley to 1-581
and 1-81 will link businesses ha the study area with
locations in the eastern U_S.
aOa~ether, the two [actors of safety and economic growth
e a case that a new interstate highway in Vkginia
should be located on or near exis~ng Route 220.
0,c¢ the ttea'l for a ?to~eot is detennitle4 VDOT at!d, the
Federai Hishway Admi, lstration define the 'purpose of the
In 1991. the U.S. Congress designated I-7;3 as a new high
priority corridor to be develol~_a in the eastern United
Sates, with about 100 miles of it in V'uginia. In 1995,
Congress made I-7:d official by ind.uding it in the National
Higtiway Syste,m,. This is part of the purpose for I-7;3.
Specifically, 1-73 s purpo~ is to:
reduca tra~c conflicts t~twe~n
local traffic on Route 220;
supFort rim local ~am~. ny in th~ o~mties, cities
and towns h~ the study ar~a;
4} pro.d, ~tter tgc~s to ~onrl~ attractions in the
s'tnd~ area; and
and ~tatm, sses.
Source: VDOT,
The need for 1-73 in V'uginia combines local safety and
economic development needs with national needs to ~
key manufacturing and production regions of the counuy
with U.S. markets at home and abroad.
FEB-05-1998 12: 47'
54085J1270
3
P. 02
F£~-- 5--98 THU 12:46 PUBLIC WORKS
Steps to Success: What is a Location Study?
;?/:k~~ StOpi~.g' *:.'~ :~ Phase 1
1
Alternatives )Phase2
Development
Environmental I Phase 3
Studies
Enviro~mncntal Phase 4
ll~,pact Statelnellt
Location Public
Hearings
~al
En~romen~ Phase 5
~pact S~tement
Record O~
Decision
1he I-7~ Locat/oa Study is now in Phase
1. Thc Loca~on Study will proceed ia fr~
d~.'~ I~aSes~ f. ach ~ includes
opportunities br public in'ernest
The road Eom plan to pavement
seems long, but there ar.e important
and necessary steps along the way to
ensure a successful proiect- From
concept or idea, a proiect undergoes a
Feasibility Study. I~ the project is do-
able and desirable, a Location Study i_s
bunched. Then comes the dra[ting o[
detailed plans for construction. The last
step Is highway cons~raction.
The cunent step in developing 1-73 is the
Location Study. It has five phases,
starting with an under:taMing of why a
road sliould be built and ending with a
dedsion on where it will be located. The
Location Study ts now ha Plms¢ 1.
Fhase 1 - Pro~ect Inldadon/Scope.
To Mly de[~ne what I-7~ Ls, a statement
o~ purpo~ and ne~ is required. The
1-73 Study Team has prepared this
statement, and it will be available at the
Jm~uar~ Pubhc Participation MeetLngs [or
you to review. Phase 1 is also the time to
determine goals and ob~ec6ves ~or the
study; based on your input and the input
of local groups and agencies. Some or:
those 8oab are to address economic
Lorities for the commurdties along
ute 220 and to address safe~ concerns
on existing Route 220.
During Phase I, public involvement is
very impoaant, and many communication
methods will be used to elicit citizen
input. Some of those include public
meetings, a toiI-f~ee infomaation phone
number and fids newsletter.
Several possible road locations, or
alternatives, will be devtsed ba~d on
y~.e~lyideas, ual~c counts, aerial mapping
smdx a~ea. A~ema~ves should meet
stated l~.rpoSe and need [or the pro}eot.
Four or flge alternatives will be selected
for more detailed technical and envbon-
mental studies. (These alternatives will
be nanower than the study conidor, but
they will not be detailed plans for
consuucdon.) A 'No-Bugd' akemative
will be considered.
Phase 3 -T¢clmical and
Envimameatal Studies. Thes~ stud/~
further define possible design o~ the road
and suggest potentiaJ rtght-o~-way
tequbements. Technical studies [or
uanspor~adon, noLse, air, land use,
wetlands, parklmds, culm~ and historic
resources, and other environmental issues
w~ be comple~:L
Pha~ 4- Dra~ ~.avkonmental
Impact Statemen~ and Public
Hcazing~. Inforrnation developed In
Fhascs 1, 2 and $ is gathered into a Dra~
F. nvirorunen~l Im~ct $~aternent (DEB).
Once the DEB i~ ~eady, poblic hearings
will be held duou~ut the sm.dy corridor
[or citizens ~o comment on its Eu~din~.
Impact $~atement and the Recoil oE
Decision. The Final Env~*onmental
Impact Statemen~ (FI.IS) focuses on
a selected co~dor location and r~pond$
~o your comments on the DEIS. Th~
document is ~ubmitted to the Federal
Highway Adm~tration, wNch issu~ a
Record oE Decision. The Location Study
is then complete.
Public opinion
way; ae,ri~ photography and top0grapliical maps. Mere. bern
of VDOTs 1-78 Study Team will Be present to talk with
participants and answer questions.
Most importantly, the meetings will include opportunities
for citizem to show VEK)T thei~ preferences for 1-73..
P,micipants can look over maps o~ the Route 220 corridor
and talk about their ideas ~or the new mad, o~ write down
their suggestiora and leave them at the meeting or mail
them ~Iater.
~Based on ~eedbaek fxom the public ut these meetings,~,w~e
will develop several al~zmatives for 1-73,' said Ahizer. lhen
we'll have another set o~ publi~ meetings this ,pring to
2
-show everyone what alterna~ves have been d~velopad."
~o~ to the upcoming Public Participation Meetings, VDOT
put. together an l-7'd ~mdy Team comprised of s~ enginec~
and engineering and planning consulting team led by
P~ons B~ind~hoff Ouade & Douglas; Inc. to conduct a
Loca6on Study, the next step in thc [fighway plann~
proce~.
The study began/~ the summer of 1997 with the goal of
deC:ming seveial options for the new h~hway. 'Pub/~c
involvement Is key ~o the success o~ our LocaUon Study;
said Altlzer. 'We encourage your comments
and sugges~ons.' ~
FEB-05-1998 12:48
54085312?0 92X P. 03
FE]~-- ~--;2S THLI
PU~L ZC ~O~KS
P= 04
Getting the Word Out
We want you to know what is happening on the I-?$ Location Study.
We want you to know the results of the technical studies, and we
want you to participate in public meetings when they are scheduled.
During the three-year study, we plan to use this newsletter, brochures,
public meetings, newspaper articles, interviews on local radio and TV
shows, the VDOT Intemet Web Site and other ways to share, information
with you.
Visit the Web Site at httpl/www, vdot. state, va.us
Ten.~ure that all residents, businesses, elected officials
nd govertunent agencies in the corridor know about
and participate in ti~is study, the 1-78 Study Team has
put together a special public parUcipation.?rogram.
Using various methods of communication, me public
par~cipation program will:
4' share htformarion with you about the 1-73
Loeatlon St. dy;
· receive your 1-73 issues and address them;
· consider your ideas and concerns for
project desig, and emdromne~ard decisions; and
~ answer your questlo.~.
Hearing From You
Use our mil-flee phone number, t-888-175-PLAH
(1-88847~-7526), at any ~ne. During regular
business hours, you can talk t~ our operator. AEer '
business hours, your message will be recorded. Either
way, we will get back to you. Leave your name and
address, and we will add you to our mailing ibc If you
want to tell us what you ihink, using the toll-~ree nu.m .bu
is one 8ood way to ~qit. TDY phone access is available,
TDY
Another way to give us your ideas on wh, ete to,,~, t
1-70 is by attending our p.ublle meetings, we ~ agio
these throu~out the Study in several places along the
corridor. F2ch meeting Will be advettis,e,d in local__
newspapers and on the radio. Also, we I1 use the
73 Ness to announce upcoming public meetings and
other opportuni~'s for input.
If you belong to a group or organizadon that woukl
like to hea~ about &e I-~ Loca~on Study, call the toll-free
number, and we will provide a speaker for you. '
The 1-73 Location Study will be a success if you get
the next three yeah until an al~msa6sm tot uae roaa
selected and approved,
Bulk Rate
Virginia Department o! Transportation U.S. Postage
Salem Oistrtct Office PAID
P.O. Box 3071 Salem, VA
Salem, VA 24153 Permit #150
FEB-0~-199E] 12:49 E;408S312?0
92X
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #110-230
SANDRA H. EAKIN
Deputy City Clerk
Ms. Lucy L. Hazlegrove
429 Cassell Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Hazlegrove:
Your communication tendering your resignation as a member of the Roanoke Arts
Commission, was before the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, your resignation was accepted and
the communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission
from June 26, 1995 to January 20, 1998. Please find enclosed a Certificate of
Appreciation and an aerialview photograph of the ROanoke Valley which was issued by th~
Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
Brook E. Dickson, Chair, Roanoke Arts Commission, 523 Highland Avenue, S. W.,
Roanoke, Virginia 24016
Shiela S. Cuadrado, Secretary, Roanoke Arts Commission
RECEIVED
CITY C,,L ~R~,S
'98 JAN -8 Ag:01
DEC-lC-~199? 12:1~
P. 02
DEC-lC:3-1c)c~9 1~': ~ 1~13 cd6~* P. 0~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #15-110-200
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
This is to advise you that on January 7, 1998, Alfred T. Dowe, Jr. qualified as a member
of the City Planning Commission for a term ending December 31, 2000.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc: Martha P. Franklin, Secretary, City Planning Commission
H:~,({ENDAg~JAN313.W~O
RECEtVEO
CITY ~'
'98 JAN-7 P3:19
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Alfred T. Dowe, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the City Planning Commission for a term ending December 31,
2000, according to the best of my ability./Se-I~elp me God.
/ /
Subscribed and sworn to before 1998.
ARTHUR B. CRUSH, III, CLERK
BY ~ c_~~./~_.~;~ ,/, DEPUTY CLERK
N:~CKLO1 ~AOENDA. gT~X)WE1 .WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #15-110-178
Willis M. Anderson, Chair
City of Roanoke Redevelopment
and Housing Authority
2601 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Anderson:
This is to advise you that on December 31, 1997, Ben J. Fink qualified as a Commissioner
of the City of Roanoke Redevelopment and Housing Authority for a term ending August
31, 2001.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc: H. Wesley White, Secretary, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
H:~AGENDAg6~AN21).WPO
RECEIVED
CITY CLEF!KS C~'~'=iCiZ
'97 DEli 31 P4:13
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ben J. Fink, do solemnly swear (or affirm) that I will support the Constitution of
the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
Commissioner of the City of Roanoke Redevelopment and Housing Authority for a
term ending August 31, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~'-'~day of ~ 1997.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~,GENDA.g7~DEC15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #15-32-110
Stanley G. Breakell, Chair
Building Code Appeals Board
Volume II, Building Maintenance
Division
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to advise you that on December 31, 1997, Grady P. Gregory, Jr., qualified as a
member of the Building Code Appeals Board, Volume II, Building Maintenance Division,
for a term ending November 10, 2001.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Patti Hanes, Secretary, Building Code Appeals Board, Volume II, Building
Maintenance Division
H:~AG ENDAg~JAN20.W130
RECEIVED
I'ITll ?I TSIFI' rlrFIflr"
'97 DELI31 P4:13
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Grady P. Gregory, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Building Code Appeals Board, Volume II (Building
Maintenance Division), according to the best of my ability. So help me God.
Subscribed and sworn to before me this_~/.z?day o~~..A 99~.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDA~,IOVEMBER.18
MARY F. PARKER, CMCdAAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #15-110-253
Allan C. Robinson, Chair
Roanoke Valley Resource
Authority
4819 Buckhorn Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Robinson:
This is to advise you that on January 14, 1998, Kit B. Kiser qualified as a member of the
Roanoke Valley Resource Authority for a term ending December 31, 2000.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Carolyn B. Wagner, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
RECEIVE~
CITY CLEE!-~,S CF' "-
'98 JAN 14 AIO :00
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kit B. Kiser, do solemnly swear (or affirm) that I will support the, Constitution of
the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a City
Representative to the Roanoke Valley Resource Authority, for a term ending
December 31, 2000, according to the best of my ability. So help me God.
Subscribed and sworn to before me this~'~'; day ~;~'~,',-~ ~ 998.
ARTHUR B. CRUSH, III, CLERK
H:~AGENDA.gT1DOWE.WPD
WILBURN C. DIBLING, JR.
CITY ATI'ORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityatty @ci.roanoke.va.us
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
January 20, 1998
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This letter is to request that Council convene in Executive Session for the purpose of
discussing and considering a matter of pending litigation, specifically a lawsuit brought
against the City, pursuant to §2.1-344.A.7., Code of Virginia (1950), as amended.
Sincerely yours,
WCD/ff
Wilburn C. Dibling, Jr.
City Attorney
CC:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 23, 1998
File #132-165
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Council Member C. Nelson Harris proposing
establishment of a neighborhood tour program for Members of Council and City
Administrative staff, which communication was before the Council of the City of Roanoke
at a regular meeting held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, Council approved favorable
comment on the request.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc;
William E. Skeen, Chair, Roanoke Neigt~borhood Partnership Steering Committee,
1938 Avon Road, S. W., Roanoke, Virginia 24015
William F. Clark, Director, Public Works
John R. Marlles, Chief of Community Planning
Mariam Alam-Stacy, Neighborhood Partnership Coordinator
N:~CKLOI~AGENDA~6~JAN20.WPO
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
RECEIVED
'98 15 gtO :1 1
Council Members:
C. Nelson Harris
John H. Parrott
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
Mayor and Members of Roanoke City Council
Roanoke, Virginia
January 14, 1998
Dear Ms. Wyatt and Gentlemen:
As Council's liaison to the Neighborhood Partnership I intend to bring before Council a
program which I would like to pursue should you be so inclined. I am proposing that
each spring and fall the City Council, along with administrative staff, go on neighborhood
tours. Attached is information I obtained from the City of Petersburg which has been
doing this for several years with much success.
Please know that I recently discussed this idea with Bill Skeen, chairman of the
Neighborhood Partnership[ Steering Committee, and his response was most enthusiastic.
As you are aware Mr. Skeen will be with us on January 20th to provide an update on
Partnership activities.
These neighborhood tours could be coordinated with individual civic leagues and
neighborhood associations as well as with the Partnership staff. The purpose of the tour
program would be to give Council a better opportunity to listen to its citizens and become
more knowledgeable of neighborhood needs and goals. While Council could not tour
every neighborhood within the spring and fall, we can adopt a schedule whereby every
neighborhood would be integrated into a "tour cycle." These tours should become a
permanent fixture on Council's annual schedule.
Regarding this letter, I will move "favorable comment" and will then proceed to work
with the Neighborhood Partnership Steering Committee to develop a tour schedule and
the logistics. A subsequent report will be brought to Council in late March or early April.
Should you have any questions, please feel free to contact me. I thank you for your
consideration of my letter.
Sincerely,
Nelson Harris
'City of Petersburg
Several years ago, thc city began a neighborhood walk
program to bring city council, city staff, neighborhood
issues in
organizations and residents together to discuss th
neighborhoods, according to Alan K. Archer, assistant to
the city manager.
"The walks provide an opportunity for residents to me
with city council and staff in t,h, eir neighborhood and to
visit specific areas of concern, Archer said.
All walks in residential neighborhoods begin at 5:30 p.m.
Walks that occur in commercial or business areas begin
4 p.m. The walks are held once a month in the spring__and
fall in neighborhoods selected by council members. For
more information contact Alan It: Archer, 804/733-230].
City of Martinsville
A "customer service representative" position has been
created to establish a more personal, one-on~one relation-
ship with citizens. Having a staffperson whose sole
responsibiliD' is communicating with citizens is viewed as
helping the city become more "customer oriented." The
representative is a citizen advocate, who helps the public
voice concerus.
The customer service representative maintains a com-
puter database of all citizen complaints and concerns. This
helps to assure that all complaints are addressed and also
enables city administration to pinpoint specific service
delivery areas that need attention. An internal Customer
Service Committee, with members from all city depart-
ments, is chaired by the customer service representative.
The Customer Service Committee is developing an
information line that will give citizens 24-hour access to
information on city topics and a place to leave a message
about concerns or complaints day or night. This service
will be available byJanuary. For more information contact
Brenda Prillaman, 540/656-5206.
Prince William County
In the spring of' 1996, Prince William County established
the Community Leadership Institute to provide citizens
with a basic understanding of their county government and
to encourage citizen involvement in the government.
"Since then 75 residents have graduated from the
program," according to Kathy Bentz, the counw's commu-
nications director. "An impressive 64 percent of those
~aduates have become involved with the county govern-
ment as a volunteer, a board appointee or as an actMst at
public meetiugs."
]:urthernmre. 110 citizens have applied for fhture
sessions. The success of the citizens' academy has led the
county to develop a parallel Employee Leadership institute
to train and involve its employees in the government. For
more b!formation contact It'athr Bentz. 707/792-7014.
Stafford County
The Stafford County Citizen Assistance and Volunteer
Services Office has developed a Citizen Assistance Team
(CAT) approach to enhance volunteer citizen involvement.
A team of 26 citizens has been trained to serve on the
Emergency Response Citizen Assistance Team (ERCAT).
These people respond during times of disaster or threat of
disaster to answer a special intbrmation phoue linc,
relieving 911 dispatchers of non-emergency calls and
squashing rumors. Volunteers are being recruited and
trained to assist with data entry in the Sheriffs Office. This
Sheriffs Office Citizen Assistance Team (SHOCAT) will
relieve staff and help keep the large volume of entries of
criminal records up to date. Other citizen assistance teams
are on the drawing board for the courts and administrative
offices. For more information contact Samantha Wilhdm. 540/
720-4894.
City of Norfolk
In June 1996 about 400 citizens and city staff participated
in "Neighbors All," a conversation about the community of
Norfolk and its future. A morning and part of the after-
noon were used to develop a vision of what they want
Norfolk to be. Sponsored by city council, "Neighbors All"
has been used to build community involvement in shaping
Norfolk's future by providiug a tbrum for citizens to talk
and listen to one another. In addition, it has helped ciw
council to better understand the needs of citizens.
In April 1997, "Neighbors All II: Building Bridges
Between Our Young People and the Community" brought
more than 400 citizens and youth together to discuss youth
employment, youth and relationships, youth actMties and
attractions, and youth and safety. The agenda for the half-
day session was developed from the results of 476 question-
naires completed by young people at meetings held in high
schools and recreation centers throughout the city. For more
information contact Sandy Hemh~gwqr. 757/664-4790.
City of Hampton
Hampton established a "Neighborhood Office" as a city
department in 1993 to lead and staffa new strategic focus
on neighborhoods. Staff are consultants and coaches to
neighborhood leaders and organizations as they move
through the process of outreach, organizing, planning and
project implementation. The Neighborhood Office also:
coordinates the Neighborhood College, the Neighborhood
Development Funds. the Community Development and
HOME programs and the Salina Street Neighborhood
Cente:': ,y-~wirt-. staff support to the Neighborhood
Commission, Neighborhood Task Force and Neighbor-
hood Outcome Group: and will oflk'r a graduate program
of thc Neighborhood College. a Neighborhood Asset
Exchaugc. Board D~',.'~'}~mwn, Training and a Resource
Center in thc comiug year. bbr mmv iq/bnnation contac/.7oan
l,~ ;,~,,,i:. 7.77.' 525 (,-1 ~,'(...
12 ~'lll{;l\l~ 1'11~ ~, 8 EITI
Cityof Petersburg
Office of the City Manager
Room 202 - City Hall
Petersburg, Virginia 23803
(804) 733-2301
FAX 732-9212
TDD 733-8003
November 13, 1997
Mr. Nelson Harris
2813 Edgewood Street
Roanoke, VA 24015
Dear Mr. Harris:
Thank you for your inquiry regarding the City's implementation of the Neighborhood
Walk Program. The program began several years ago to bring City Council, City
staff, neighborhood organizations, and residents together to discuss issues in the
neighborhoods. The walks provide an opportunity for residents to meet with City
Council and staff in their neighborhood and to visit specific areas of concern.
I have attached a press release dated March 10, 1997 that describes the spring
schedule of neighborhood walks and a follow-up staff report that provides a summary
of major observations and/or property code violations that ware noted during the walk
for Ward 1.
Should you require additional information or assistance, please contact me at (804)
733-2301.
Alan K ~Archer
Assistant to the City Manager
attachments
Department of Planning &
Community Development
8O4-733-23O8
FAX 732-9212
TDD 733-80O3
Room 3O4, ciiy ~
FOR IMMEDIATE RELEASE
Date: March 10, 1997
Contact: Leonard Muse, Interim Director of Planning and Community Development
CITY SETS sCHEDULE FOR SPRING NEIGHBORHOOD WALKS
In a continued effort to address the concerns and problems of the neighborhoods the Petersburg
City Council has set the Spring 1997 schedule for Neighborhood Walks. The walks for this spring have
been scheduled for seven Mondays in April and May. The walks in residential neighborhoods will b_egin
at 5:30 p.m., those walks that occur in commercial or business areas will begin at 4:00 p.m.
The Neighborhood Walk program began several years ago to bring city council, city staff,
neighborhood organizations, and residents together to discuss issues in the neighborhoods. The walks
provide an opportunity for residents to meet with City Council and staff in their neighborhood and to visit
specific areas of concern.
The spring schedule will cover seven neighborhoods. The first walk will be in Ward One, through
the Greater Petersburg/Whitehall area. Neighborhood residents and interested city residents should join
City Council and city staff in the parking lot of the former Food Lion on East Washington Street at 5:30
p.m. The complete schedule for the Spring 1997 Neighborhood Walks is attached.
The Neighborhood Walk Program will continue this fall with the dates and locations announced at
the end of the summer.
STAFF REPORT: WARD ! NEIGHBORHOOD WALK
MONDAY, APRIL 7, 1997
O. 2016 S. Whitehill Drive - The back of this property floods during heavy rain. The property owner
was told the adjoining property is owned by the Federal Park Service. To date all attempts to .correct
the problem have failed.
A. M/ke Briddell and Outhfie Smith discussed the situation with the property owner and took
photographs of the subject property.
O. 2I 19 Richnond Street - The v~__¢~nt house (for rent) at this address is owned by Whittle & Roper
and appeared to be in violation of the property code.
A. Shirldean Elder and James Patterson made several observations about the structure and took notes
for subsequent action.
O. 2108 N. Richmond Street - The house at this address had consUu~'tion material in the yard and
appeared to be in violation of the property code.
A. Shiddean Elder and James Patterson made several obsewafi~ about the structure and took notes
for subsequent action.
O, No addre~end of Nash Street - The house at this address had an excessive privacy fence around
the entire perimeter of the property and appeared to be in violation of the prolm~ code. ,4, police
radio check revealed that the owner is Joe Crenshaw, P.O. Box 703, Petersburg, VA 23504.
A. Shiddean Elder and James Patterson made several observations about the structure and took notes
for subsequent a~io~
O. 2234 N. Richmond Street - The house a~ this address apparently harbored one abandoned vehicle.
The car was a late model Beetle (maroon) parked on the front yard.
A. Shifldean Elder and James Patterson made several observations about the structure and took notes
for subsequent action.
O. 2314 N. Richmond Street - The house at this address apparently harbored two abandoned
vehiclesl The vehicles were a late model Camero (white) and Chevette (blue) parked on the side
yard.
A. Shirldean Elder and James Patterson made several observations about the structure and took notes
for subsequent action.
I KEY~ O - Observation, A - Action t~lren
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File ~60-467-472
SANDRA H. EAKIN
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33701-012098, amending and reordaining certain
sections of the 1997-98 School and General Fund Appropriations, providing for
appropriation of funds for three grants in the School Fund, and $53,921.00 in proceeds
from the 1997-98 Capital Maintenance and Equipment Replacement Fund to be used for
facility equipment, middle school football equipment, and band instrument replacement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 20, 1998.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road,
S. W., Roanoke, Virginia 24018
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, P.O. Box
13145, Roanoke, Virginia 24031
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
W. Robert Herbert, City Manager
N:~CKLOI~AGENDAg~JAN20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33701-012098.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 School
and General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 School and General Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
School Fund.
Aoorooriations
Education
Arts Incentive - Westside 97-98 (1) .......................... $ 300
Adolescent Health Partnership 97-98 (2-7) ..................... 325,750
Technology Literacy Challenge Grant 97-98 (8-10) .............. 39,861
Facilities (11-13) ........................................ 1,992,479
Revenue
Arts Incentive - Westside 97-98 (14) ......................... $ 300
Adolescent Health Partnership 97-98 (15) ..................... 325,750
Technology Literacy Challenge Grant 97-98 (16) ............... 39,861
Non-Operating (17) ...................................... 40,970,529
General Fun~
Aoorooriations
Nondepartmental $ 57,653,288
Transfers to Other Funds (18) ............................. 56,912,159
Fund Balance
Capital Maintenance and Equipment Replacement Program -
School Unappropriated (19) ................................. $ 772,401
Instructional
Supplies
Counselors
Nurse
Clerical
Social
Security
Retirement
Health
Insurance
Purchased
Services
(030-060-6824-6000-0614)
(030-060-6956-6672-0123)
(030-060-6956-6672-0131 )
(030-060-6956-6672-0151 )
(030-060-6956-6672-0201)
(030-060-6956-6872-0202)
(030-060-6956-6672-0204)
(030-060-6973-6002-0332)
Other Charges-
Inservice (030-4360-6973-6002-0587)
1)
2)
3)
4)
5)
6)
7)
8)
9)
10) Instructional
Supplies
11 ) Facility
Equipment
12) Middle School
Football
Equipment
13) Band
Instrument
Replacement
14) Federal Grant
Receipts
15) Donation
16) Federal Grant
Receipts
17) Transfer from
General
Fund
18) Transfer to
School Fund
19) CMERP-
School
(030-060-6973-6002-0614)
(030-060-6006-6681-0801 )
(030-060-6006-6681-0821 )
(030-060-6006-6683-0801 )
(030-060-6824-1102)
(030-060-6956-1103)
(030-060-6973-1102)
(030-060-6000-1037)
(001-004-9310-9530)
(001-3324)
300
27,650
29,879
29,210
6,689
9,923
6,800
13,260
15,801
10,800
6,611
16,772
30,538
300
110,151
39,861
53,921
53,921
53,921)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA.
January 19, 1998
'98 O/ If 14 P 4
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Requests for the Appropriation of School Funds
and CMERP Funds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for three grants in the School Fund.
These grants are funded with federal funds and donations.
This report also appropriates $53,921 from the School portion of the
Capital Maintenance and Equipment Replacement Program. The CMERP funds will be
used for facility equipment, middle school football equipment, and band instrument
replacement. This is the fourth appropriation of the School Board's FY97 CMERP
funding of $1,877,074. This will leave an unappropriated School CMERP balance of
$772,401.
We recommend that you concur with this request of the School Board.
JDG/ICF/pac
Attachments
Director ~f Finance -
c: Ila Farris, Senior Accountant
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Arts Incentive -Westside 97-98
6824
030-060-6824-6000-0614
Appropriation Unit X8R
030-060-6824-1102
Instructional Supplies
Federal Grant Receipts
$ 300.00 100.00 %
$ 300.00 100.00 %
The 1997-98 Arts Incentive Grant will use federal funds in the amount of $300 to help strengthen the arts
program at Westside Elementary Magnet School and to encourage innovative arts programs at the
school. The grant pedod will end June 30, 1998. This is a new grant program.
January 13,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Adolescent Health Pa~nership 97-98
6956
030-060-6956-6672-0123
030-060-6956-6672-0131
030-060-6956-6672-0151
030-060-6956-6672-0201
030-060-6956-6672-0202
030-060-6956-6672-0204
Appropriation Unit X9E
030-060-6956-1103
Counselors $ 27,650.00 24.8%
Nurse 29,879.00 26.8%
Clerical 29,210.00 26.2%
Social Security 6,689.00 6.0%
Retirement 9,923.00 8.9%
Health Insurance 6,800.00 6.1%
110,151.00 100.0%
Donation $ 110,151.00 100.0%
The Roanoke Adolescent Health Partnership provides for medical services to the Roanoke City Schools
in conjunction with the City of Roanoke Health Department and Cadlion Health Systems. The program
expenses will be reimbursed by donations from Carillon Health Services, Adolescent Health Partnership,
in the amount of $110,151. The program will end September 30, 1998. This is a continuing program.
Janua~13,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Technology Literacy Challenge Grant 97-98
6973
030-060-6973-6002-0332
030-060-6973-6002-0587
030-060-6973-6002-0614
Appropdation Unit X9U
030-060-6973-1102
Purchased Services
Other Charges - Inservice
Instructional Supplies
Federal Grant Receipts
$ 39,861.00
$ 39,861.00
13,260.00 33.30 %
15,801.00 39.60 %
10,800.00 27.10 %
100.00 %
100.00 %
The 1997-98 Technology Literacy Challenge grant will use federal funds in the amount of $39,861 to
develop individual competencies and training in instructional technology to 220 teachers in grades K-2 in
order to improve the academic and technological achievement of the district's primary students. The
grant period will end September 30, 1998. This is a new grant program.
January 13,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION RECtUEST
Capital Maintenance and Equipment Replacement Funds
Request IV
030-060-6006-6681-0801
030-060-6006-6681-0821
030-060-6006-6683-0801
Appmpriation Unit ZD1
Facility Equipment
Middle School Football Equipment
Band Instrument Replacement
$ 6,611.00 12.3%
16,772.00 31.1%
30,538.00 56.6%
$ 53,921.00 100.0%
The above appropriation represents the fourth request for proceeds from the 1997-98 Capital
Maintenance and Equipment Replacement Fund. The estimated total of the Capital Maintenance and
Equipment Replacement Fund for 1997-98 is $1,877,074. The unappropriated balance of the fund after
the above appropdation is $772,401.
Janua~ 13,1998
'~~1 Marsha W. Ellison, Chairman Charles W. Day
-, Melinda J. Payne, Vice Chairman F.B. Webster Day
Harry F. Davis Sherman P. Lea
,-Roanoke
City School Board P.O. aox 13145, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
Dr. E. Wayne Harris~.,~ujze. rin, t~endent
Cindy H. Ramsger.
· Fax: 540-8.~J~9~/~N 14 P
January 14, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board requests the following appropriations as the result of official Board
action at its January 13 meeting:
Grant No. 6824 - $300.00 for the Arts Incentive program to help strengthen the arts
program at Westside Elementary Magnet School and to encourage innovative arts programs at
the school. This is a new grant program and will be funded by federal funds.
Grant No. 6956 - $110,151.00 for the Roanoke Adolescent Health Partnership to provide
for medical services to the Roanoke City Schools in conjunction with the City of Roanoke Health
Department and Carilion Health Systems. This continuing program will be reimbursed by
donations from Carilion Health Services and the Adolescent Health Partnership.
Grant No. 6973 - $39,861.00 for the Technology Literacy Challenge program to develop
individual competencies and training in instructional technology to 220 teachers in grades K-2 in
order to improve the academic and technological achievement of the district's primary students.
This is a new grant program and will be funded by federal funds.
The Board further requests the appropriation of $53,921.00 in proceeds from the
1997-98 Capital Maintenance and Equipment Replacement Fund to provide for facility
equipment, middle school football equipment, and band instrument replacement.
The Board appreciates the approval of these requests.
Sincerely,
re
CC:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)
Excellence in Education
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #192472
SANDRA H. EAKIN
Deputy City Clerk
Vince LoMonaco, President
Public Assembly Equipment
Company
14402 Chadbourne
San Antonio, Texas 78232
Dear Mr. LoMonaco:
I am enclosing copy of Resolution No. 33703-012098, accepting the bid of Public
Assembly Equipment CompanY for furnishing and delivering an ice protection cover for the
Roanoke Civic Center, at a total cost of $85,000.00; and rejecting all other bids made to
the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, January 20, 1998.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
James M. Evans, Manager, Civic Center
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JAN20.WI=O
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #192-472
SANDRA H. EAKIN
Deputy City Clerk
Larry Moreland, President
Covermaster, Inc.
100 Westmore Drive, 11-D
Rexdale, Ontario, Mgv 5C3
Tom Doyen, Regional Sales
Manager
StageRight Corporation
495 Holley Drive
Clare, Michigan 48617
Gentlemen:
I am enclosing copy of ResOlution No. 33703-012098, accepting the bid of Public
Assembly Equipment Company for furnishing and delivering an ice protection cover for the
Roanoke Civic Center, at a total cost of $85,000.00; and rejecting all other bids made to
the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, January 20, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Sandra H. 'Eakin
Deputy City Clerk
SHE:lo
Enclosure
H:~AGENDAg~JAN20.WI:~
IN THE CouNcIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of January, 1998.
No. 33703-012098.
A RESOLUTION accepting a bid made to the City for furnishing and delivering an ice
protection cover for the Roanoke Civic Center; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid submitted by Public Assembly Equipment Company to furnish and deliver an
ice protection cover for the Roanoke Civic Center, meeting all the City's specifications and
requirements therefor, at a total cost of $85,000, which bid is on file in the Office of Supply
Management, is hereby ACCEPTED, ail as more fully set forth in the report to this Council dated
January 20, 1998.
2. The City's Manager of Supply Management is hereby authorized to issue the requisite
purchase orders and related documents therefor, incorporating into said orders the City's
specifications, the terms of said bidder's proposals and the terms and provisions of this Resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File/~50-192-472
SANDRA H. EAKIN
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33702-012098, amending and reordaining certain
sections of the 1997-98 General and Civic Center Fund Appropriations, in connection with
the purchase of an ice protection cover for the Roanoke Civic Center from Public Assembly
Equipment Company. The abovereferenced measure was adopted by th~ Council of the
City of Roanoke at a regular meeting which was held on Tuesday, January 20, 1998.
Sincerely,
~L-,~ ~.. ,.~-
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Kit B. KJser, Director, Utilities and Operations
James M. Evans, Manager, Civic Center
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~.GENDAg~JAN20.WI:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33702-012098.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
and Civic Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General and Civic Center Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
GeneralFund
Appropriations
Nondepartmental
Transfer to Other Funds (1) ...................................
Fund Balance
$57,684,367
56,943,182
Civic Center Fund
Appropriations
Capital Outlay - Equipment (3) ................................ $
Revenue
Nonoperating (4)
1) Transfer to
Civic Center Fund (001-004-9310-9505) $ 85,000
2) Reserved for
CMERP - City (001-3323) (85,000)
3) Other Equipment (005-056-2108-9015) 85,000
4) Transfer from
General Fund (005-020-1234-0951) 85,000
655,850
.......................................... $ 1,077,162
Reserved for CMERP - City (2) ................................ $ 3,677,215
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY C = ~ ~:!",'~.
'98 ,I,~N 13 P ? :05
Roanoke, Virginia
January 20, 1998
98-300
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bids for Ice Protection Cover for
Roanoke Civic Center,
Bid No. 97-11-24
I. Background on the subject in chronological order is:
Capital Maintenance and Equipment Replacement Program has
identified the need to purchase an Ice Protection Cover for the
Roanoke Civic Center.
Bo
The Protection Cover will allow the Ice Arena to be covered to
provide for other events without having to remove and/or replace
the ice.
Specifications were developed and along with Request for
Quotations were sent to five (5) organizations known to provide
such covers. A public advertisement was also published in The
Roanoke Times and The Roanoke Tribune,
Do
Bids were received until 2:00 p.m. on November 25, 1997 at which
time all bids appropriately received were publicly opened and read
in the Office of the Manager of Supply Management.
II. Current Situation is:
Three (3) bid responses were received. One (1) response offered a
base bid and an alternate bid. A bid tabulation is attached.
All bids were evaluated by representatives of Utilities & Operations,
Civic Center and Supply Management.
Ice Protection Cover
Bid No. 97-11-24
Page 2
III.
IV.
C. Bid evaluations are as follows:
The lowest bid, the alternate bid submitted by Covermaster,
Inc. took exception to the material requested for the
construction of the cover. The product bid allows water to be
absorbed which allows the cover to stick to the ice thereby
causing resurfacing problems. This exception is substantial
and cannot be waived as an informality.
The second lowest bid, the base bid, is also constructed with
a product that allows water to be absorbed thereby causing
other problems. This exception is substantial and cannot be
waived as an informality.
The lowest bid meeting specifications, is submitted by Public
Assembly Equipment Company at a cost of $85,000.00.
Issues in order of importance are:
1. Need
2. Compliance with Specifications
3. Funding
Alternatives in order of feasibility are:
City Council authorize the purchase of an Ice Protection Cover for
the Roanoke Civic Center from Public Assembly Equipment
Company of San Antonio, Texas for a cost of $85.000.00.
Need to cover ice area surfaces to provide for other events
and not have to remove and replace the ice surfaces will be
met by this alternative.
Compliance with Specifications is met by the response
submitted by Public Assembly Equipment Company.
Ice Protection Cover
Bid No. 97-11-24
Page 3
CC:
Funding is designated in the current year Capital
Maintenance and Equipment Replacement Program to
provide for this purchase.
B. Reject all Bids.
Need to provide a protection cover for the ice arena would
not be met by this alternative.
Compliance with Specifications would not be a factor in this
alternative.
Funding designated for this expenditure would not be
expended at this time with this alternative.
V. Recommendation
Ao
City Council concur with Alternative "A" - authorize the purchase of
an Ice Protection Cover for the Roanoke Civic Center from Public
Assembly Equipment Company for a total cost of $85,000.00.
Appropriate $85,000.00 from General Fund Current Year Capital
Maintenance and Equipment Replacement Program to Civic Center
account 005-056-2108-9015 to provide for this purchase.
C. Reject all other bids.
Respectfully Submitted,
W. Robert Herbert,
City Manager
City Attorney
City Clerk
Director of Finance
Director, Utilities & Operations
Manager, Civic Center
Manager, Supply Management
Management & Budget
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., November 25, 2997
On
Ice Protection Cover
For
Roanoke Civic Center
Bid No. 97-11-24
1 - Ice Cover System for the Roanoke Civic
Center in accordance with City of Roanoke
specifications, terms and conditions.
Covermaster, Inc.
Rexdale, Onterio
Canada
$35,545.00
Alt. $23,340.00
Public Assembly
Equipment Company
San Antonio, TX
* $85,000.00
Stageright
Corporation
Clare, MI.
$132,000.00
Delivery
Committee:
30 Days 30 Days 30-45 Days
Kit B. Kiser
* Indicates Recommendation
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22,1998
File ~60-217-468
SANDRA H. EAKIN
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33704-012098, amending and reordaining certain
sections of the 1997-98 Water Fund Appropriations to provide for an increase in the Water
Fund Account, in the amount of $300,000.00, in connection with new water services,
hydrants and lines constructed in response to the demands of new development and to
correct areas having water supply problems. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
January 20, 1998.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
H:~AGENDAg~JAN20.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33704-012098.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Water Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Capital Outlay (1) ....................................... $ 2,801,345
Revenue
Operating (2) ........................................... $ 8,795,500
Retained Earninas
Retained Earnings (3) ....................................
1) Water - New Service,
Hydrants, Lines (002-056-2178-9025) $ 300,000
2) Connection Charges (002-020-1234-0909) 250,000
3) Retained Earnings (002-3336) (50,000)
$ 29,828,753
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEt~ED
CITY "' ~"~ ,qFF
'98 dAN12 P4:41
Honorable Mayor and Members of City Council
Hoanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
January 20, 1998
Report No. 98-304
WATER FUND APPROPRIATIONS FOR CAPITAL OUTLAY ACCOUNT -
NEW SERVICES, HYDRANTS, AND LINES
I. Background
II.
New Water Services, hydrants and lines are constructed in response
to the demands of new development in accordance with established
City policy and to correct areas having water supply problems.
Demand for new services, hydrants, and water lines created by
significantly greater residential, commercial and industrial construction
has exceeded budget expenditure estimates. Revenue received to
date for new services has exceeded the budget estimate. A major
new water line construction for private development (e.g. Nursing
Home/Pheasant Ridge) and system improvements (e.g. Van Winkle 8"
water line to replace Southern Hills Well System) have resulted in an
over expenditure to date of $120,000.
Current Situation
Water Fund Account 002-056-2178-9025, New Services, Hydrants
and Water Lines was initially budgeted at $260,000 for FY 98.
As of November 30, 1997, FY 98 annualized expenditures are
expected to be $560,000, an excess of $300,000 over the amount
initially budgeted. Annualized revenues are expected to total
$550,000, an excess of $250,000 over amount of current revenue
estimate.
Revenue and expense estimates should be adjusted to reflect the
actual results expected in FY 98. Funds may be appropriated from
retained earnings to the extent additional revenues anticipated will not
cover expense estimates.
Honorable Mayor and Members of City Council
WATER FUND APPROPRIATIONS FOR CAPITAL OUTLAY ACCOUNTS
January 20, 1998
Page 2
III. Issues
A. Need
B. Funding
C. Timing
IV. Alternatives
City Council recommend to increase the revenue estimate by
$250,000 in Water Fund connection charges account 002-020-1234-
0909 and increase the appropriation by $300,000 in Water Fund
Account 002-056-2178-9025, New Services, Hydrants and Lines.
City Council further recommend to authorize the appropriation of
$50,000 from Water Fund previous years retained earnings to fund
expense increases not covered by additional FY 98 revenues.
1. Need for funding to cover anticipated costs will be met.
2. Funding is available in Water Fund retained earnings.
Timing of funds required through the current fiscal year will be
met.
City Council not recommend to increase the appropriation by
$300,000 in Water Fund Account 002-056-2178-9025, New
Services, Hydrants and Lines.
1. Need for the funding to cover anticipated costs will not be met.
2. Funding source would not be utilized.
Timing of funds required through the current fiscal year would
not be met.
Honorable Mayor and Members of City Council
WATER FUND APPROPRIATIONS FOR CAPITAL OUTLAY ACCOUNTS
January 20, 1998
Page 3
V. Recommendation
City Council concur in Alternative "A" by increasing the revenue estimate by
$250,000 in Water Fund connection charges account 002-020-1234-0909
and increasing the appropriation by $300,000 in Water Fund Account 002-
056-2178-9025, New Services, Hydrants and Lines. City Council further
authorize the appropriation of $50,000 from Water Fund previous years
retained earnings to fund expense increases not covered by additional FY 98
revenues.
Respectfully submitted,
W. Robert Herbert
City Manager
]WRH/JHP,Jr./je
cc: City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Water Department
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 22, 1998
File #51-57
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to extension of sidewalks along Hershberger Road and Cove
Road, N. W., was before the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc;
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Robert K. Bengtson, Traffic Engineer
William F. Clark, Director, Public Works
Diane S. Akers, Budget Administrator, Office of Management and Budget
John R. Marlles, Chief, Planning and Community Development
N:tCKLOI ~a,(3 ENDA~MAN20.WPO
January 20, 1998
No. 98-105
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Extension of Sidewalk along Hershberger Road
and Cove Road, N.W.
At City Council's meeting on November 17, 1997, Council Members expressed
concern with regard to safety issues in connection with the request of Home Depot, U.S.A.,
Inc. Members of Council inquired if there are plans to extend sidewalk on Hershberger
Road, N.W., from Cove Road toward Peters Creek Road and likewise on Cove Road,
N.W., from Lafayette Boulevard toward Peters Creek Road. A preliminary update was
presented to City Council on December 15, 1997 (attached). Council then requested that
they receive a status report within the next 30 days. The following information represents
an interim report on this matter.
Current Status
Home Depot, U.S.A., Inc., representatives submitted a comprehensive site
development to the City in December, 1997. They indicate that their goal is to begin
construction by Sprin~. 1998. Their development plan included new sidewalk adjacent to
their property along both Ferncliff Avenue and Cove Road. Hershberger Road sidewalk
already exists adjacent to their site. The projections for traffic generated by the new Home
Depot store amount to 4,000 vehicle trips per weekday (2,000 entering the site and 2,000
exiting the site). The 1994 traffic volume recorded on Hershberger Road was 28,500
vehicles per day. The distribution of traffic would cause an 8.4% increase to Hershberger
Road traffic volume, east of Ferncliff Avenue, while a 4.8% increase is expected to occur
west of Ferncliff Avenue. Future retail development is also planned at the Home Depot
site, which will add additional trips.
Pedestrian activity is not expected to increase significantly since the nature of Home
Depot's business is building materials and lumber. A pedestrian study conducted on May
7, 1996, counted a total of 45 pedestrians that crossed Hershberger Road at Ferncliff
Avenue between the hours of 7 a.m. to 7 p.m. Roanoke City Schools have regulations
concerning which students must walk and which receive bus service. School bus service
is typically provided to primary school students that live more than 1.5 miles from their
school unless there are no sidewalks to accommodate their walk to and from school.
Therefore, no students are required to walk along Hershberger Road west of Cove Road.
Extension of Sidewalk/Hershberger Rd./Cove Rd., N.W.
No. 98-105
Page 2
January 20, 1998
Hershberger Road pavement width currently ranges from 22 to 25 feet with a
variable width shoulder and/or drainage ditch section up to 10 feet in width. The Roanoke
Valley Area Long Range Transportation Plan (1995-2015) as well as the Roanoke City
Thoroughfare Plan include a proposal to widen Hershberger Road from Cove Road to
Peters Creek Road. This is projected to occur within the next 10 to 20 years. City Council
has not officially requested the Virginia Department of Transportation to program this
project at this time due to higher priority roadway projects. Cove Road has no long range
improvements planned at this time.
Preliminary Findings
It is highly desirable to be able to provide Council with a complete response to the
question of when and where sidewalks can be located on these two roadways. However,
it is extremely difficult to provide this response at this time for several reasons. Issues
such as the future widening of either street, the lack of public right-of-way at various
locations on both streets, the possibility of including curb and related drainage facilities,
and the availability of funding must first be further evaluated. Therefore, we will continue
to evaluate the need for this sidewalk, and will use the same review system that is
employed for rating all new sidewalk requests. Further, we will look at extending to a
logical completion point the sidewalk that is to be installed along Cove Road by
Home Depot. The results of these efforts can be reported back to Council within the next
few months. If any member of Council should have a question concerning this matter in
the meantime, I invite your call, or encourage you to call Bill Clark at 853-2741.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
c: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning & Community Development
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1- ! 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 20,1998
File ~.467
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Chapter 9, ~, of The Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this is to
advise you that the terms of office of Harry F. Davis and Melinda J. Payne will expire on
June 30, 1998.
Pursuant to Section 9-16 of The Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall announce its intention to elect trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Council and
(2) advertisement of such intention in a newspaper of general circulation in the City twice
a week for two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Application forms will be available in the City Clerk's
Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday. Information describing the duties and responsibilities of School Board
Trustees will also be available.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~SCI'IOOL ~6'~ANNOU NCE.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22,1998
File #291-322
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33698-012098 authorizing you to execute on I~lf
of the City an Amendment to the Temporary Nonexclusive Revocable License Agreemem
dated January 7, 1997, with KMC Telecom of Virginia, Inc. The abovereferenced measure
was adopted by the Council of the City of Roanoke on first reading on Monday, January
5, 1998, also adopted by the Council on second reading on Tuesday, January 20, 1998,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Archie Harrington, Manager, City Information Systems
Larry Minnix, Construction Technical Supervisor, Engineering
H:~,GENDAg~JAN20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33698-012098.
AN ORDINANCE authorizing the City Manager to execute on behalf of the City an
Amendment to the Temporary Nonexclusive Revocable License Agreement dated January 7, 1997,
with KMC Telecom of Virginia, Inc. (KMC).
WHEREAS, the City and KMC have entered into an extension agreement dated October 2,
1997, extending the January 7, 1997, Temporary Nonexclusive Revocable License Agreement
(License Agreement); and
WHEREAS, KMC has requested permission to amend its original route diagram attached as
Exhibit 1 to the License Agreement and to be allowed to use such other public ways within the City
as it may request, subject to those requests being approved by the City Manager or his designee and
that such requests be in compliance with the other provisions of the License Agreement.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the City
Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City
to execute and attest, respectively, an Amendment to the License Agreement dated January 7, 1997,
between the City and KMC authorizing KMC to substitute a revised route diagram to the License
Agreement and to further authorize KMC to use such other public ways within the City as it may
request, subject to those requests being approved by the City Manager or his designee and that such
requests be in compliance with the other provisions of the License Agreement, with the other terms
of the License Agreement to remain the same, the form of such Amendment to be approved by the
City Attorney, all as more particularly set forth in the report to this Council dated January 5, 1998.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
CITY ATFORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityalty @ ci.roanoke.va.us
3(~ViL~ ,h~ARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
January5,1998
The Honorable Mayor and
Members of Roanoke City Council
Roanoke, VA 24011
Re:
Amendment to Temporary Nonexclusive Revocable License Agreement with KMC
Telecom of Virginia, Inc.
Dear Mayor Bowers and Members of Council:
Council authorized a Temporary Nonexclusive Revocable License Agreement (License
Agreement) with KMC Telecom of Virginia, Inc. (KMC) by Ordinance No. 33 ! 99-121696, adopted
on December 16, 1996, for the construction, maintenance, and operation of telecommunications
facilities in certain areas of the City's rights-of-way. Pursuant to the above ordinance, the City
entered into a License Agreement with KMC, dated January 7, 1997.
In light of certain legislative issues that arose during the 1997 General Assembly and
legislation that was passed by the General Assembly, KMC requested a one year extension of its
License Agreement with the City. Council authorized this extension by Ordinance No. 33567-
092297, adopted on September 22, 1997. Pursuant to this ordinance, the City and KMC entered into
a one year extension Agreement, dated October 2, 1997.
KMC has contacted the City and advised that their original route diagram attached as Exhibit
I to the License Agreement needs to be revised. KMC also requested that they be allowed to use
such other public ways within the City as it may request, subject to those requests being approved
by the City Engineer and also subject to such requests being in compliance with the other provisions
of the Agreement. All of the other provisions of the Agreement, including the section on
compensation, will remain in force. KMC has indicated that it anticipates starting construction of its
network in mid to late February of 1998, but that it needs the amendment to the Agreement in order
to allow it to have appropriate flexibility in where it may locate its telecommunications facilities
without the need of returning to Council each time it needs to extend its facilities or adjust the
location of its facilities if different than indicated on the revised diagram. In view of the provisions
of the Agreement providing that compensation for the use of the City's public ways will be deferred
until the City adopts a Telecommunications Regulatory Ordinance and/or License/Franchise
Agreement once the City has further guidance from the General Assembly, there is no reason not to
allow the amendment requested by KMC.
H:~AMISC\COUNCTEL
The Honorable Mayor and Members of Roanoke City Council
January 5, 1998
Page 2
The City Manager and I recommend adoption of an appropriate measure allowing the City
Manager to execute an appropriate amendment to the Agreement with KMC as set forth above.
Please contact me if you have any questions.
With kindest personal regards, I am
Sincerely yours,
City Attorney
GET/WCD/isc
cc: W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utility and Operations
William F. Clark, Director of Public Works
Charlie Huffine, City Engineer
Archie Harrington, Manager, CIS
Larry Minnix, Construction Technical Supervisor
H:XAMISC\COIJNCTEL
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #301
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 20, 1998, Council Member John H. Parrott referred to your communication with
regard to reprogramming the City's computers to recognize the year 2000, and
commended you and City staff for your foresight in planning ahead to address this issue.
The Mayor requested that this information be placed on the Internet and published in the
"CityPage" in The Roanoke Times.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
William F. Clark, Director of Public Works
Archie W. Harrington, Manager, City Information Systems
N:~CKLOI~AGENDAg~JAN20.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #32-57-183
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 20, 1998, Council Member Swain stated that he has heard favorable comments
from citizens with regard to the City's clean up efforts in the areas of sidewalks, curb and
gutter and junk cars; however, he expressed concern with regard to safety hazards due
to the existence of dilapidated garages in the City, especially in older neighborhoods. He
requested that the City administration review the current system and work to develop a
plan to deal with these safety hazards.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
William F. Clark, Director, Public Works
John R. Marlles, Chief of Community Planning
Ronald Miller, Building Commissioner
N:W-,KI. OI~3 ENDA~JAN203NPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22,1998
File ~60-293
SANDRA H. EAKIN
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
I am attaching copy of a communication from David L. Kjolhede, Executive Director of The
Roanoke Valley Convention and Visitors Bureau, requesting funding in the amount of
$525,(XX).00 for fiscal year 1998-99, which communication was before the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, January 20, 1998.
On motion, duly seconded and adopted, the request was referred to 1998-99 budget study.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
David L. Kjolhede, Executive Director, Roanoke Valley Convention and Vi~tom
Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AG EN DA~JAN20.Wl30
January 9, 1997
Ms. Diane Akers
OffiCe of Mana, gement & Budget
Thc City of Roanoke
Room 364, Municipal South
21 $ Church Street SW
Roanoke, VA 24011
Dear Ms. Akers:
Please accept this letter fi.om thc Roanoke Valley Convention and Visitors Bureau as our
formal request for funding in fiscal year 1998/1999. We are requesting the amount of
$525,000.
Tourism development is growing throughout the Roanoke Valley. The past several
months have seen new attractions, lodging facilities and new restaurants open, with
several other exciting prospects on the "drawing boards." The Higher Education Center
project, Railwalk development and the Blues and .razz Festival are just a few of the new
undcrtakings which will attract conventioneers and tourists alike. That's the "good news."
The "not so good news" is that tourism promotion investment has not kept pace. The
Roanoke Valley Convention and Visitors Bureau budget has remained relatively flat for
the last four years. Increasing costs for advcrtising and printing have literally reduced our
buying power by 30% over that time. We find ourselvcs at a crossroads situation. We
must increase our marketing and promotional effort in order to increase visitation to our
area. The exciting new dcvelopments in Roanoke and other areas of the Valley will risk
being under-utilized if we cannot aggressively tell the traveling public of their existence.
I realize that we are asking for an increased investment on your part, coming on top of
your additional support with our computer system. I~m also aware of the concerns of
local governments regarding the potential fiscal effects of tax changes at the state level.
Demands for increased service and support continue to grow. You face enormous
challenges in allocating scarce resources. My hope is that when city leaders address these
tough choices, you will remember that investment in tourism promotion is "revenue
positive" for local governments. It is a way to replace lost tax dollars and generate new
dollars. In short, it is an investment rather than an expenditure.
Thank you fbr your past support and your consideration of this request.
Sincerely, ~
David L. Kjolhed¢
Executive Director
Phil Sparks
Debbie Moses
Sim Trout
CITIZEN OF THE YEAR
TUESDAY, JANUARY 20, 1998 - 7:00 P.M.
ROANOKE CITY COUNCIL MEETING
MAYOR DAVID A. BOWERS
THE CITY OF ROANOKE IS BLESSED WITH MANY CITIZENS WHO
GIVE OF THEIR TIME AND TALENTS TO MAKE ROANOKE AN ALL-
AMERICA CITY. AND, IT IS ALWAYS A DIFFICULT TASK FOR THE
MEMBERS OF CITY COUNCIL TO SELECT THE CITIZEN OF THE YEAR
BECAUSE THERE ARE SO MANY DESERVING CITIZENS IN OUR STAR
CITY.
THIS EVENING IT IS MY PLEASURE ON BEHALF
MEMBERS OF THE ROANOKE CITY COUNCIL
ROANOKE'S 1997 CITIZEN OF THE YEAR.
OF THE
TO INTRODUCE
OUR HONOREE
SHE IS KNOWN AS
IS AN OUTSPOKEN COMMUNITY
A STRONG LEADER IN THE
ACTIVIST.
NORWICH
NEIGHBORHOOD ALLIANCE. USING AVAILABLE RESOURCES, SHE
EFFECTIVELY ORGANIZED HER NEIGHBORS TO FIND WORKABLE
SOLUTIONS FOR EXISTING PROBLEMS IN THE NORWICH COMMUNITY.
WHEN PROPERTY OWNERS COULD NOT OBTAIN BUILDING PERMITS
TO MAKE THE NECESSARY REPAIRS TO THEIR HOMES DUE TO
ZONING REGULATIONS, AS A RESULT OF HER LEADERSHIP AND THE
EFFORTS OF THE NORWICH COMMUNITY, CITY COUNCIL CHANGED
THE ZONING IN CERTAIN AREAS OF NORWICH FROM HEAVY/LIGHT
MANUFACTURING DISTRICTS TO SINGLE-FAMILY RESIDENTIAL.
YOU'VE PROBABLY GUESSED BY NOW, ROANOKE'S 1997
CITIZEN OF THE YEAR IS MS. PATRIClA ~li~if) TONEY.
~O~T-
I WOULD LIKE TO INVITE ~ TO JOIN ME AT THE PODIUM...
THROUGH THE LEADERSHIP OF-J~T TONEY, THE NORWICH
NEIGHBORHOOD ALLIANCE HAS ADDRESSED SUCH ISSUES AS
ZONING, NEIGHBORHOOD CLEAN-UP, AND CRIME PREVENTION.
~-~r HAS SERVED AS SUNDAY SCHOOL TEACHER, SCOUT
LEADER AND SHE IS THE RECIPIENT OF THE 1997 JULIAN KING
NEIGHBORHOOD AWARD.
IN SPITE OF CERTAIN PHYSICAL IMPAIRMENTS, ~/--IS QUOTED
IN A RECENT PUBLICATION AS FOLLOWS, "IN MY OPINION,
DISABILITY IS A STATE OF MIND AND I CHOOSE NOT TO PARTICIPATE
IN THAT. MAYBE I HAVEN'T DONE THINGS THE WAY MOST PEOPLE
WOULD DO THEM, BUT I HAVE DONE THEM. I BELIEVE THAT, GOD
WILLING, WHAT WE SET OUT TO DO GETS DONE IN THE END."
AS OF THIS EVENING, B~F~S NAME WILL JOIN THE RANKS OF
OTHER OUTSTANDING ROANOKERS WHO HAVE BEEN HONORED BY
THE MEMBERS OF THE ROANOKE CITY COUNCIL FOR THE
SIGNIFICANT CONTRIBUTIONS THEY HAVE MADE TO THE TOTAL LIFE
OF THE ROANOKE COMMUNITY BY DEMONSTRATING A PERSONAL
CONCERN FOR THE CITY'S WELL-BEING AND PROGRESSIVE
DEVELOPMENT ON A VOLUNTARY BASIS. PAST HONOREES ARE:
1981
1982
1983
1984
ROBERT W. WOODY
DOROTHY L. GIBBONEY
HAZEL B. THOMPSON
GEORGE B. CARTLEDGE, SR.
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
G. FRANK CLEMENT
WILLIAM "HAM" FLANNAGAN
LEWIS W. PEERY
CLAY H. TURNER
GEORGE F. POLLASH
FLORINE L. THORNHILL
GEORGE W. SANDERSON
JOSEPH W. GAITHER
PEARL FU
SlGMUND E. "SlG" DAVIDSON
CHARLES W. HANCOCK
F. WILEY HUBBELL
THE INVESTMENT OF TIME AND DEDICATION THAT ~ HAS
MADE AS A CITIZ[-~ OF
NORWICH COMMUNITY
ROANOKE AND AS A RESIDENT OF THE
IS IMMEASURABLE. SHE IS INFORMED,
DEDICATED, AND COOPERATIVE. HER DEVOTION AND UNSELFISH
SHARING OF HER TIME TO MAKE THE NORWICH COMMUNITY A
BETTER PLACE TO LIVE HAS NOT GONE UNNOTICED BY HER MANY
FRIENDS AND THE CITY OF ROANOKE.
~1~-~1 AM HONORED THIS EVENING TO UNVEIL OUR CITIZEN OF
THE YEAR PLAQUE, WHICH DISPLAYS YOUR PHOTOGRAPH AS
ROANOKE'S 1997 CITIZEN OF THE YEAR. THIS PLAQUE WILL BE ON
DISPLAY IN THE LOBBY OF THE MUNICIPAL BUILDING FOR ALL TO
OBSERVE THE HIGH HONOR THAT YOUR CITY HAS BESTOWED UPON
YOU. ALSO, I WOULD LIKE TO PRESENT YOU WITH YOUR OWN
PERSONALIZED PLAQUE. AND FINALLY, IT IS MY PLEASURE ON
BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL TO
PRESENT YOU WITH THE HIGHEST GIFT THAT THE CITY HAS TO
BESTOW, OUR "KEY TO THE STAR CITY".
P~, WE CONGRATULATE YOU AND EXPRESS OUR HEARTFELT
APPRECIATION FOR ALL THAT YOU DO TO MAKE OUR CITY AND
YOUR NEIGHBORHOOD A BETTER PLACE TO LIVE AND TO WORK.
(THE FOLLOWING FAMILY MEMBERS AND FRIENDS WILL BE IN ATTENDANCE AT
THE COUNCIL MEETING:
ELIZABETH AND ROGER CAMPBELL (DAUGHTER AND SON-IN-LAW)
DEWAYNE TONEY, JR. (SON)
FREDA SHOUP (FRIEND OF DEWAYNE TONEY)
JANET TONEY (SISTER-IN-LAW)
BONNIE AND FRANK QUESENBERRY (FRIENDS)
NOLA HUFFMAN (FRIEND)
MONA LINDSEY (FRIEND)
KYLE EDGELL (FRIEND)
Roanoke Neighborhood Partnership
City of Roanoke
Interdepartmental Communication
RECEIVED
CITY C~E,,d~ !]FF!C7
'98 ,Jt~N-9 P3:50
To:
From:
Date:
Re:
Mary F. Parker, City Clerk
Mariam Alam S nership Coordinator
January 9, 1998
City Council Agenda
On behalf of the Partnership's Steering Committee, I am writing to request that they be
placed on the City Council agenda at the evening session on January 20, 1998, for the purpose
of presenting their committee report to Council. The Steering Committee would like to make
their presentation at the evening session so that neighborhood leaders can attend.
Bill Skeen, Committee Chair, anticipates the presentation to last no more than 15
minutes, including questions from Council.
Thank You.
cc: Bill Skeen
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 23,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Mr. Edward A. Naif, Attorney
Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C.
1919 Electric Road, So W.
Roanoke, Virginia 24018
Dear Mr. Naif:
Your communication requesting that a public hearing scheduled for Tuesday, January 20,
1998, at 7:00 p.m., regarding the request of Gary W. Scaggs to rezone a tract of land
located at 2613 Oakland Boulevard, N. W., identified as Official Tax No. 2150108, from
RS-3, Single Family Residential District, to RM-2, Residential Multi Family District, be
deferred for an indefinite period of time, was before the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, January 20, 1998.
On motion, duly seconded and unanimously adopted, Council concurred in the request to
defer the matter for an indefinite period of time.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Mr. Randall C. Smith, 3519 Hillcrest Avenue, N. W., Roanoke, Virginia 24012
Mr. James R. Shively, P.O. Box 8691, Roanoke, Virginia 24014
Reuben T. and Sharon E. Chuang, 3511 Hillcrest Avenue, N. W., Roanoke, Virginia
24012
Eric and Vonda Eanes, 5772 Lost Drive, Roanoke, Virginia 24018
Ms. Judy A. Bower, 2721 Cumberland Avenue, N. W., Roanoke, Virginia 24012
N:~CK].OI~AGENDAE~JAN20.WPO
Edward A. Natt
January 23, 1998
Page 2
pc:
Ms. Thelma M. Kirby, 2617 Oakland Boulevard, N. W., Roanoke, Virginia 24012
Ms. Melva B. Trout, et al, 2616 Oakland Boulevard, N. W., Roanoke, Virginia 24012
Ms. Dorothy E. Schilling and Mr. William E. Schilling, 208 Huntington Blvd., N. W.,
Roanoke, Virginia 24012
Mr. Richard Erickson, 2602 Oakland Boulevard, N. W., Roanoke, Virginia 24012
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Betty D. Chambers, 2702 Oakland Blvd., N. W., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~AGENDA~UAN20.WI:~
~CHARTERED 1~821~
RECEtYED
CITY CLER~<~S [}FF!]i7
'97 PEO tl P :03
Roanoke City Planning Commission
January 20, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Gary W. Scaggs, represented by Edward A. Natt, Attorney, that
property located at 2613 Oakland Boulevard, N.W., identified by Official Tax
No. 2150108, be rezoned from RS-3, Single Family Residential District, to
RM-2, Residential Multifamily, Medium Density District, such rezoning to be
subject to certain conditions proffered by the petitioner.
I. Background:
Purpose of the request is to permit the continuation of an existing nonconforming
multi-family structure in an RS-3, Single Family Residential District.
Building Department records indicated that the structure was constructed in 1949 and
was modified in 1982. There are no records to indicate that the structure was legally
converted to a mulfifamily structure.
Zoning staffdiscovered the status of the structure after responding to a routine zoning
complaint. The matter was heard at district court on August 7, 1997. The charges
were dropped in order for the petitioner to pursue all administrative remedies.
Petition to rezone was filed on October 2, 1997. The following condition was
proffered by the petitioner:
The property will be utilized for no more than three (3) units in the configuration
which exists within the house as of September 1, 1997.
E. Planning Commission public hearing was held on November 5, 1997.
Mr. Edward Natt, attorney appeared before the Commission to present the request
and stated that Mr. Scaggs' family had lived in the property since the mid-50s and in
the late 1960s, Mr. Scaggs' mother had begun to take in boarders. He said that since
that time, the property had always been used as landlord/tenant property. He said that
he was asking that the use be allowed to continue as it had for many years. Mr. Natt
further stated that there were no independent living units, but there were three
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
individual living groups. He said that the neighborhood consisted of mixed uses and
Mr. Scaggs' use was not unique. Mr. Natt said there were no records of the
conversion in the 1960s, either by the property owner or by the City's building
department.
Mr. Marlles gave the staff'report. He said that the purpose of the requested rezoning
was to permit a continuation of an illegally existing nonconforming multifamily
structure in an RS-3, single family neighborhood. He said that the structure had been
built in 1949 as a single family dwelling and regardless of the intent the structure had
been converted to multifamily without building permits or zoning approval. He noted
that this type of activity was not uncommon throughout the City. He said that staff
was recommending denial based on the fact that a rezoning would be contrary to the
existing zoning pattern and land uses in the neighborhood. Mr. Marlles said that staff
had received a number of calls from adjoining property owners and the neighborhood
organization who wanted to see the area preserved as single family.
Mrs. Duerk said that she did not believe in spot zoning and asked if there was any
way to grandfather the use as multifamily.
Mr. Marlles said that there was no legal way to do that. He said that from staff's
perspective, the requested zoning met at least a number of criteria to constitute spot
zoning.
Mr. Randal Eakin, president of the Williamson Road Action Forum, appeared before
the Commission and stated that the neighborhood organization was asking the
Commission to deny the requested rezoning. He said that the approval of the request
would set a precedent. He also sated that the neighborhood organization, as well as
many other neighborhood organizations throughout the City, were very concerned
about the conversion of single family homes into multifamily. Mr. Eakin detailed the
history of the complaints that many of the neighbors had made about the property at
2613 Oakland Boulevard. He said that he was concerned about the property owner's
lack of maintenance of the property and his legal responsibilities. He asked that the
Commission deny the request.
Ms. Thelma Kirby (2617 Oakland Boulevard) appeared before the Commission and
presented photographs which depicted the condition of the property in question. She
said she was an adjoining property owner and had suffered "horrendous amounts of
stress and aggravation" from Mr. Scaggs' tenants. She asked the Commission to
deny the request.
Ms. Betty Chambers (2702/04 Oakland Boulevard) appeared before the Commission
and stated she had lived in the area since 1980. She said that there was a continuous
stream of people moving in and out of the property in question and she was against
the property being rezoned.
Members of Council
Page 3
Ms. Phyllis Ericson (2602 Oakland Boulevard appeared before the Commission and
stated that she had lived in the area for 10 years. She said that she objected to the
rezoning and felt single family homes were of benefit. She requested the Commission
not recommend rezoning the property.
II. Issues:
Co
Go
Zoning of the property is RS-3, Residential Single Family District. The surrounding
zoning pattern in the area is as follows: to the north, south and east is RS-3,
Residential Single Family District; to the west across Oakland Boulevard is RS-2,
Residential Single Family District.
Land use of the subject property is a nonconforming multifamily structure.
Surrounding land uses in the area are as follows: to the north is a nonconforming
two-family dwelling; to the south and wast are single family dwellings; to the west
across Oakland Boulevard is a two family structure. The great majority of the
structures in the neighborhood are single family residential dwellings.
Access to the property is from the adjoining public street, Oakland Boulevard.
Limited parking is available on the side and rear of the existing structure.
Utilities are available and of adequate capacity to serve the existing development.
Screening and buffering, a minimum often (10) feet wide, which provides a dense,
year round visual and noise obstruction not less than six (6) feet in height is required
in any required yard where a lot containing a multifamily apartment abuts a lot
containing a single family detached dwelling or two-family dwelling, or which abuts
a lot zoned RS-1, RS-2 or RS-3.
Neighborhood organization for the area is the Williamson Road Action Forum. The
president of the neighborhood organization called the Planning office to express their
opposition to the proposed rezoning. Planning staffhave also received several calls
fi.om surrounding property owners expressing opposition to the proposed rezoning.
Comprehensive Plan recommends that:
1. Neighborhood character should be preserved.
Encourage a variety of housing choices in existing neighborhoods through a
balance of preservation, rehabilitation and new development.
Members of Council
Page 4
III. Alternatives:
A. .City Council deny the request.
Zoning would become conditional, RM-2, Residential Multifamily, Medium
Density District and the existing nonconforming multifamily structure would
be permitted to continue. Spot zoning may occur.
Land use would remain a nonconforming multifamily structure in a
neighborhood which is predominantly single family residential.
Access to and from the sit would continue to be from Oakland Boulevard. A
variance from the required number of off-street parking spaces may be
necessary.
4. Utilities would not be an issue.
Screening and buffering requirements may not be able to be met because of
the size and location of structures on the lot. A variance from the required ten
(10) foot buffer requirement may be necessary.
6. Neighborhood issues and concerns would not be addressed.
7. Comprehensive plan issues would not be addressed.
B. City Council approve the rezoning request.
Zoning of the subject property would remain RS-3, Residential Single Family
District. The existing multi-family structure would be required to come into
conformity with the existing zoning district requirements.
Land use would become a single family residential structure in conformity
with the predominant land use of the surrounding area.
3. Access to the site would not be an issue.
4. Utilities would not be an issue.
5. Screening and buffering would not be required.
6. Neighborhood issues and concerns would be addressed.
7. Comprehensive plan issues would be addressed.
Members of Council
Page 5
IV. Recommendation:
The Planning Commission, by a vote of 5-0 (Mr. Chrisman absent)recommended denial of the
requested rezoning. The proposed request is contrary to the existing zoning pattern and
predominant land use in the surrounding area and may constitute spot zoning.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
JRM:mpf
attachment
cc: Assistant City Attorney
Attorney for the Petitioner
?ISTERHOU ?IT. ~:'ERG USO N,
NATT, AHERON & AGEE
ATTO R N EY$-AT- LAW
ROANOKE, VIRGINIA
24GI~I-1&99
PETITION TO REZON~
IN THE COUNCIL OF T~ CITY OF ROANOKE, VIRGINIA
IN RE:
Re-zoning of a tract of land lying at 2613 Oakland
Boulevard, NW, Roanoke, Virginia, identified as tax map
parcel 2150108 from RS-3 Single Family Residential
District to RM-2 Residential Multi Family District
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOF~E:
The Petitioner, Gary W. Scaggs, owns land in the City of
Roanoke, known as 2613 Oakland Boulevard, Roanoke, Virginia,
(Official Tax Map No. 2150108). Said parcel is currently zoned
RS-3, Single Family Residential District. A copy of the map of
the property to be rezoned is attached as Exhibit A and the legal
description is attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioner requests that 2613 Boulevard,
Roanoke, Virginia, (Tax Map Parcel 2150108) be rezoned from RS-3,
Single Family Residential District, to RM-2, Residential Multi-
Family District, subject to certain conditions set forth below.
The Petitioner believes the re-zoning of the said tract of
land will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will allow the
use of the property, as it has existed for a period of
approximately forty (40) years, to be brought into conformity with
the City of Roanoke Zoning Ordinance.
Petitioner hereby proffers and agrees tha~, if said tract is
rezoned as requested, the re-zoning will be subject to, and that
I']$TERHOUnT. F£RGUSON.
NATT. AHERnN & AGEE
ATTORNEYS-AT-LAW
ROANOKE. VIRGINIA
the Petitioner will abide by, the following condition:
The property will be utilized for no more than three (3)
units in the configuration which exists within the house
as of September 1, 1997.
Attached as Exhibit C are the names, addresses and tax
numbers of the owner or owners of all lots or property immediately
adjacent to or immediately across a street or road from the
property to be rezoned.
W~I~REFORE, the Petitioner requests that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this ~ day of September, 1997.
Respectfully submitted,
Edward A. Natt, Esq.
OSTER/~OUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, SW
Roanoke, Virginia 24018
Signature of
By
EXHIBIT
That certain tract of land, lying and being in the
County of Roanoke, State of Virginia, and described as
follows, to-wit:
Lot 20, Block 1, Section 1, according to the
Map of Round Hill Park, of record in Plat Book
2, page 10, Clerk's Office, Circuit Court of
Roanoke County, State of Virginia.
Name
Randall C. Smith
Randall C. Smith
James Robert Shively
Reuben T. and
Sharon E. Chuang
Eric N. and Vonda J. Eanes
Judy Ann Bower
Thelma M. Kirby
Melva B. Trout, et al.
Dorothy Elizabeth and
William Eric Schilling
Z: \WPSO\L [ SA\SCAGGS. PET: I. af09/7_5/97
EXHIBIT C
Address
P.O. Box 8691
Roanoke, VA 24014
5772 Lost Dr.
Roanoke, VA 24018
2721 Cumberland Avenue, NW
Roanoke, VA 24012
2616 Oakland Blvd. NW
Roanoke, VA 24012
208 Huntington NE
Roanoke, VA 24012
2150109
2150110
2150111
2150112
2150122
2150121
2150107
2150402
2150403
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #51-60-200-236
SANDRA H. EAKIN
Deputy Cit), Clerk
W. Robert Herbert
City Manager
Roanoke, 'Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33709-012098, requesting that the Commonwealth
Transportation Board establish a project for the Lick Run Greenway, a component of the
Roanoke Valley Comprehensive Greenway System. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday,
January 20, 1998.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Gilbert E. Butler, Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P.O.
Box 2569, Roanoke, Virginia 24010
Lee B. Eddy, Chair, Roanoke Valley Greenways Commission
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Diane S. Akers, Budget Administrator, Office of Management and Budget
John R. Marlles, Chief, Planning and Community Development
Robert K. Bengtson, Traffic Engineer, Engineering
H:~,OENDAg~JAN20.WI~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33709-012098.
A RESOLUTION requesting that the Commonwealth Transportation
Board establish a project for the Roanoke Valley Comprehensive
Greenway System.
WHEREAS, in accordance with the Commonwealth Transportation
Board's construction allocation procedures, it is necessary that a
request by resolution be received from the local government in
order that the Virginia Department of Transportation program an
enhancement project in the City of Roanoke; and
WHEREAS, Council supports the construction of the Lick Run
~ Greenway, a component of the Roanoke Valley Comprehensive Greenway
System;
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke
that:
1. The City hereby endorses and requests that the
Commonwealth Transportation Board establish a project for the Lick
Run Greenway, a component of the Roanoke Valley Comprehensive
Greenway System, said Lick Run Greenway being more particularly
described in the City Manager's report dated January 20, 1998, to
this Council.
2. Pursuant to the Intermodal Surface Transportation
Efficiency Act (ISTEA), the City hereby agrees to pay a minimum of
twenty percent (20%) for the total cost of planning and design,
right-of-way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
H:~EAS~E~R-FP~GR. I
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation, all of which is set forth in the
City Manager's report dated January 20, 1998, to this Council.
3. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest respectively, all necessary and appropriate agreements
with the Department providing for the programming of such project,
said agreements to be in such form as is approved by the City
Attorney.
4. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, any necessary and appropriate agreement
with the Fifth District Planning Commission in connection with this
project, said agreement to contain the terms and conditions set
forth in the City Manager's report dated January 20, 1998, to this
Council, including a term which requires the Fifth Planning
District Commission to be responsible for all matching funds and
obligations undertaken by the City by virtue of its agreement with
the Department, and to be in such form as is approved by the City
Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate officials at the Commonwealth
Transportation Board.
ATTEST:
H:~MF--,ASURE S~-FPDCGR 1
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22, 1998
File #51-60-200-236
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33708-012098, requesting that the Commonwealth
Transportation Board establish a project for the' improvement of the Virginia Museum of
Transportation, including the construction of a train shed, an elevated platform,
amphitheater, a facial upgrade, and an observation tower. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday,
January 20, 1998.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Gilbert E. Butler, Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Katherine F. Houck, Executive Director, Virginia Museum of Transportation, Inc.,
303 Norfolk Avenue, S. W., Roanoke, Virginia 24016
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Diane $. Akers, Budget Administrator, Office of Management and Budget
John R. Marlles, Chief, Planning and Community Development
Robert K. Bengtson, Traffic Engineer, Engineering
H:~AOENDA~JAN20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of January, 1998.
No. 33708-012098.
A RESOLUTION requesting that the Commonwealth Transportation
Board establish a project for the improvement of the Virginia
Museum of Transportation.
WHEREAS, in accordance with the Commonwealth Transportation
Board's construction allocation procedures, it is necessary that a
request by resolution be received from the local government in
order that the Virginia Department of Transportation program an
enhancement project in the City of Roanoke; and
WHEREAS, Council supports improvements to the Virginia Museum
of Transportation which will enhance the facility's identity and
visibility, and invigorate and humanize the pedestrian experience;
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke
that:
1. The
Commonwealth
City hereby endorses and requests that the
Transportation Board establish a project for the
improvement of the Virginia Museum of Transportation, including the
construction of a train shed, an elevated platform, amphitheater,
a facial upgrade, and an observation tower, said project being more
particularly described in the City Manager's report dated January
20, 1998, to City Council.
2. Pursuant to the Intermodal Surface Transportation
Efficiency Act (ISTEA), the City hereby agrees to pay a minimum of
twenty percent (20%) of the total cost for planning and design,
right-of-way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation, all of which is set forth in the
City Manager's report dated January 20, 1998, to this Council.
3. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest respectively, all necessary and appropriate agreements
with the Department providing for the programming of such projects,
said agreements to be in such form as is approved by the City
Attorney.
4. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest respectively, any necessary and appropriate agreement
with the Virginia Transportation Museum in connection with this
project, said agreement to contain the terms and conditions set
forth in the City Manager's report dated January 20, 1998, to this
Council, including a term which requires the Virginia
Transportation Museum to be responsible for all matching funds and
obligations undertaken by the City by virtue of its agreement with
the Department, and to be in such form as is approved by the City
Attorney.
5. The City Clerk is directed to forward a copy of this
resolution to the appropriate officials at the Commonwealth
Transportation Board.
ATTEST:
City Clerk.
RECEI\,ED
(,IT f C{ ~.,P,i.~.~
'98 JAN 12 ?,~ :"0
January 20, 1998
No. 98-104
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Intermodal Surface Transportation Efficiency Act
(ISTEA) Enhancement Project Applications
I. Background:
Ao
Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into
federal law December, 1991, providing a new vision for transportation in
America. The law provided for $155 billion dollars to be spent nationwide to
rebuild and redirect surface transportation from 1992-1997. The intent of
ISTEA is to move us out of the interstate highway age and to encourage
states and localities to make transportation decisions that make communities
more livable, that are environmentally sound and economically efficient. For
the first time, federal transportation legislation placed the power of decision-
making with state and local government. The purpose is to allow increased
flexibility and public input in how federal funds can be spent to solve local
transportation problems. While this legislation is up for reauthorization in
U. S. Congress, the Virginia Department of Transportation has continued to
offer this enhancement program to the public under the assumption that the
program will be retained and funded.
ISTEA requires state departments for transportation to set aside a minimum
of 10 percent of their Surface Transportation Program (STP) allocation each
year to be used for the following types of "enhancement activities:
1. Provision of facilities for pedestrians and bicycles
2. Acquisition of scenic easements and scenic or historic sites
3. Scenic or historic highway programs
4. Landscaping and other scenic beautification
5. Historic preservation
Mayor Bowers and Members of City Council
ISTEA Enhancement Project Applications
No. 98-104
Page 2
January 20, 1998
II.
Rehabilitation and operation of historic transportation buildings,
structures or facilities (including historic railroad facilities and canals)
Preservation of abandoned railway corridors (including the conversion
and use thereof for pedestrian or bicycle trails)
8. Control and removal of outdoor advertising
9. Archaeological planning and research
10. Mitigation of water pollution due to highway runoff
These projects enhance the physical environment, and allow the State to do
more than would normally be done on a proposed project. An enhancement
may also be accomplished as a stand-alone project, although it must relate
to a transportation mode and meet the eligibility criteria. While all funds
under the current program have been allocated, the Virginia Department of
Transportation will be accepting applications with the expectation of
reauthorization.
Virginia Department of Transportation (VDOT) held a public meeting
regarding the ISTEA enhancement program in Christiansburg on
November 6, 1997, at which citizens and public officials were able to ask
questions and learn more about this program.
Current Situation:
Bo
Two (2) enhancement project applications have been received and are
described in Attachment A.
Project applications must be formally endorsed by City Council and the
Metropolitan Planning Organization (prior to submittal to VDOT by the
applicant by January 31, 1998). Project selection by the State will use
criteria listed in the attached page from VDOT's Enhancement Program
brochure (Attachment B). The Commonwealth Transportation Board
approval of projects is expected to occur in June, 1998.
City_ Council resolutions that would endorse these two (2) project applications
also require, according to VDOT, that the City of Roanoke agree to pay a
Mayor Bowers and Members of City Council
ISTEA Enhancement Project Applications
No. 98-104
Page 3
January 20, 1998
III.
IV.
minimum of 20 percent of the total cost for planning and design, right-of-way
and construction of the project, and that, if the City subsequently elects to
cancel the project, the City agrees to reimburse VDOT for the total amount
of the costs expended by VDOT through the date of cancellation of a project.
The project funding summaries are described as:
Virginia Museum of Transportation (VMT) - total project cost is
estimated at $786,500. A total of $386,500 (49%) in Federal ISTEA
funding is sought with the remaining non-federal total of $400,000
(51%) provided by the applicant with funds previously committed from
the 1996 Bond Issue.
Fifth Planning District Commission - total project cost is estimated at
$1.196.403. A total of $950.051 (80%)in Federal ISTEA funding is
sought with the remaining non-federal total of $246,352 (20%)
provided by the applicant in the form of property donation, in-kind
professional services for plant inventories, field surveys,
environmental assessments and landscape designs.
Issues:
A. Timing
B. Funding
C. Legal
Alternatives:
City Council endorse the project applications which are described in
Attachment A, and agree to pay 51 percent and 20 percent, respectively, of
the total cost for the two projects.
Timing is important. The project applications must be submitted by
the applicants to VDOT by January 31, 1998.
Funding for the projects, if approved by the State, is a maximum of
80 percent federal funds and a minimum of 20 percent local funds.
Mayor Bowers and Members of City Council
ISTEA Enhancement Project Applications
No. 98-104
Page 4
January 20, 1998
(VDOT requires the City to agree to pay a minimum of 20 percent of
the total project cost for this project).
The City's match for the VMT project would be provided by the
applicant with funds previously committed from the 1996 Bond Issue.
The City's match for the Lick Run Greenway project would be
provided by the applicant in the form of property donation from
Faison Realty (14 acres); in-kind professional services for plant
inventories, field surveys, environmental assessments and landscape
designs.
Legal requirements include, subject to project approval by VDOT, a
City/State Agreement by which the State holds the City as the
responsible agency for any approved project. The project applicants
enter into a separate agreement with the City by which the applicants
shall fulfill all of the obligations undertaken by the City, and perform
all of the tasks undertaken by the City, by virtue of the City's execution
of the City/State Agreement and will comply with each of the
requirements set forth in the City/State Agreement and all federal and
state regulations and requirements applicable to all work performed
on the Project, including performing, or contracting to perform, tasks
relating to the preliminary engineering and construction phases of the
Project, and procuring consultant services contracts and construction
contracts in accordance with the Virginia Public Procurement Act.
B. City Council not endorse the project applications described in Attachment A.
1. Timing would not be an issue.
Funding, in the amount of up to 80 percent federal funds, would not
be received.
3. Legal requirements would not be an issue.
Recommendation is that City Council approve Alternative "A" and:
A. Endorse by separate resolutions the project applications which are
summarized in Attachment A.
Mayor Bowers and Members of City Council
ISTEA Enhancement Project Applications
No. 98-104
Page 5
January 20, 1998
Agree to pay 51 percent and 20 percent, respectively, of total project costs
and that, if the City elects to cancel any project, the City would reimburse
VDOT for the total amount of costs associated with any work completed on
either project through the date of cancellation notice.
Authorize the City Manager to execute, on behalf of the City, City/State
Agreements for project administration, subject to approval of project
applications by VDOT.
Authorize the City Manager to execute on behalf of the City, legally binding
agreements with each applicant, subject to their application being approved
by VDOT, requiring the applicants to be fully responsible for their matching
funds (51 percent and 20 percent, respectively) as well as all other
obligations undertaken by the City by virtue of the City/State Agreement.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
Attachments
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning and Community Development
Traffic Engineer
Attachment A
ISTEA ENHANCEMENT APPLICATIONS
1. Applicant- Virginia Museum of Transportation, Inc.
The Virginia Museum of Transportation, Inc., the official transportation museum of the Commonwealth of
Virginia, wishes to secure federal ISTEA funds to construct improvements which enhance the facility's identity
and visibility, and invigorate and humanize the pedestrian experience. This project seeks to achieve these
ends through a celebration of both the historic structure which houses the Museum and the multi-modal nature
of the Museum's collections.
The scope of the project which is the basis of this application includes improvements to the railside or
"backyard" areas of the Museum. Always the site of the Museum's extensive open air collection of trains,
buses, and trucks, this area has become as visually prominent as the front entry areas currently being
improved.
The recent renovation of the Hotel Roanoke and the construction of the pedestrian bridge linking it to
downtown Roanoke across the railroad tracks has already increased visibility of the Museum's track-side area
greatly. The completion of the Gainsboro Road bddge adjacent to the Museum has increased vehicular traffic
flow by the Museum creating an elevated vista into the railside collections area. Lastly, the elevated Linear
Rail Walk will come to grade below the Gainsboro Road bridge spilling pedestrians onto a plaza area which
will equally access the Museum's front and back door areas.
The proposed improvements will capitalize on these other pdvate and local and state governmental projects
by translating increased visibility into increased visitorship to the Museum while enhancing its curatorial and
educational millions. These improvements include a skylit pedestrian walkway between the two train sheds,
elevated platform, amphitheater, facade upgrade, and an observation tower.
Total estimated cost is $786,500. The application is requesting $386.500 of ISTEA funds.
2. Applicant - Fifth Planning District Commission
This application is being submitted by the Fifth Planning District Commission in partnership with the
Roanoke Valley Greenway Commission. The project will be developed as a community effort involving the
City of Roanoke, Roanoke Valley Greenway Commission, Western Virginia Land Trust, Pathfinders for
Greenways, Faison Realty, Barrows Corporation and numerous neighborhood and civic organizations.
This project involves construction of a 10-foot off-read bicycle/pedestrian path within a greenway corridor
along Lick Run, connecting downtown Roanoke to Valley View Mall, a distance of 3 miles. The greenway
construction is in four sections:
Section 1: Lick Run Greenway: Hotel Roanoke to Orange Avenue
Section 2: Lick Run Greenway: Orange Avenue through Washington Park to 10th Street
Section 3:
Lick Run Greenway: 10th Street along Andrews Road to the new interstate interchange
property
Section 4:
Bicycle/pedestrian connection from Lick Run to Valley View
a. Path within VDOT right-of-way, from the creek to the overpass and from the
overpass to Valley View Extension.
b. Bicycle/pedestrian lane on the overpass bridge
c. Bicycle/pedestrian lane paralleling Valley View Extension
Total estimated cost is $1.196.403. The application is requesting $950.051.
roject Selection
Final selection of projects will be done by thc
Commonwealth Transportation Board working
through its Enviromnental Committee. An outside
committee will assist in the evaluation of projects.
VDOT and Federal Highway Administration st:tll'
will screen projects based upon the following
criteria. These criteria must be satisfied for the
application to receive further consideration.
· meets at least one erd~,'mcement categoO,
· connectivity to transportation facilities
· public bearing held
· MPO endorsement if necessary
· endorsement by appropriate goverumcntal
jurisdiction or entity
· local government commcnts if application by
some other entity
· m:uxin~um federal slmrc no more than 80",,
· matching funds available
· over :mci above nornlal tr:msportation pratt icc
Projects which mcct tim screening criteria will
be evaluated by thc fifliowing:
· number of federal cnchanccmcnt catcg~rics
· inclusion in a state, region:fi, or loc:fl plan
· public/private vcnturc-- cooperation ( tour i-
jurisdictional)
· total project cost
· matching funds in excess of minimum
· demonstrable need, community improvement
· originality
· community support
· public accessibility
· compatibility with adjacent land use
· visibility from a public right of way
· environmentM and ecological benefits
· air quality b'enefit
· historical criteria met
· significant aesthetic value to be achieved
· economic impact
· effect on tourism
ATTACHHENT B
Other factors:
·'Ihe project fintdists chosen ,as a result of the
above two sets of criteria would then be
reviewed in light of"distribution" criteria or
factors, such as geographical distribution and
urban and rural representation.
'Ibc above criteria arc not listed in order of
importance.
Additional Information and Assistance
For more information on this progrrun, please
contact our Enhancement Stafl, at 1-800-44-1STF. A
(1-800-444-7832), or Telecommunications
Device for thc De,'ff ('II)D) for hearing- or speech-
impaired, 804-786-4410. In thc Richmond area,
please call (804) 786-0765.
RECEIVEB
(;ITY CLERI~~: "~'~' '~
'~ ,JAN -8 P3 :~(~anoke City Planning Commission
January20,1998
The Honorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Intermodal Surface Transportation Efficiency Act (ISTEA) Enhancement
Project Applications
I. Background:
ISTEA was signed into federal law December, 1991, providing a new vision for
transportation in America. The law provided for $155 billion dollars to be spent
nationwide to rebuild and redirect surface transportation from 1992-1997. The intent
oflSTEA was to move us out of the interstate highway age and to encourage states
and localities to make transportation decisions that make communities more livable,
that are environmentally sound and economically efficient. For the first time, federal
transportation legislation places the power of decision-making with state and local
government. The purpose is to allow increased flexibility and public input in how
federal funds can be spent to solve local transportation problems. While this
legislation is up for reauthorization in U.S. Congress, the Virginia Department of
Transportation (VDOT) continued to offer this enhancement program to the public
under the assumption that the program will be retained and funded.
ISTEA requires state departments for transportation to set aside a MINIMUM of
10% of their Surface Transportation Program (STP) allocation each year to be used
for the following types of "enhancement" activities:
1. provision of facilities for pedestrians and bicycles.
2. acquisition of scenic easements and scenic or historic sites.
3. scenic or historic highway programs.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
4. landscaping and other scenic beautification.
5. historic preservation.
o
rehabilitation and operation of historic transportation buildings, structures or
facilities (including historic railroad facilities and canals).
preservation of abandoned railway corridors (including the conversion and use
thereof for pedestrian or bicycle trails).
8. control and removal of outdoor advertising.
9. archaeological planning and research.
10. mitigation of water pollution due to highway runoff.
These projects enhance the physical environment and allow the state to do more than
would normally be done on a proposed project. An enhancement may also be
accomplished as a stand-along project, although it must relate to a transportation
mode and meet the eligibility criteria. While all funds under the current program have
been allocated, the VDOT be accepting applications with the expectation of
reauthorization.
II.
Co
VDOT held a public meeting regarding the ISTEA enhancement program in
Christiansburg on November 6, 1997, at which citizens and public officials were able
to ask questions and learn more about this program.
.Current Situation:
Two enhancement project applications have been received and are described in
Attachment A. Transportation/Utilities/Facilities Committee members recommended
approval of the application for the proposed Lick Run Greenway submitted by the
Fifth Planning District Commission at their meeting on December 3, 1997. The
application submitted by the Virginia Museum of Transportation is substantially
similar to the proposal received and endorsed by the Planning Commission during the
last fiscal year.
Project applications must be formally endorsed by City Council and the Metropolitan
Planning Organization, prior to submittal to VDOT by the application by 1/31/98.
Project selection by the state will use criteria listed in VDOT's Enhancement Program
brochure.
The Commonwealth Transportation Board approval of projects is expected to occur
in June, 1998.
Members of Council
Page 3
Roanoke City Manager will need to recommend the attached project to City Council
for their endorsement at their regularly scheduled meeting on January 20, 1998.
Planning Commission meeting to review subject applications was held on January 7,
1998. Mr. John Marlles, agent, noted that the Commission's Transportation/Utilities/
Facilities Committee had been briefed on the Lick Run Greenway proposal on
December 3, 1997 and had recommended that the full Commission endorse the
project application. Mr. Marlles stated that the application submitted by the Virginia
Museum of Transportation was essentially the same application endorsed by the
Commission last year. Mr. Marlles noted that there were representatives from the
Roanoke Valley Greenways Commission and the Virginia Museum of Transportation
available to answer any questions Commission members may have. No one from the
public spoke in favor of or in opposition to the proposed project.
III. Recommendation:
Planning Commission recommends, by a vote of 5-0 (Mr. Hill absent) that City Council
endorse the project applications as described in Attachment A.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
JRM:mpf
attachment
cc: Assistant City Attorney
Fifth Planning District Commission
Virginia Museum of Transportation
Roanoke Valley Greenways Commission
ISTEA ENHANCEMENT APPUCATiON$
1. Applicant - Virginia Museum of Transportation, ina.
thcs, the Office! tmnsport~tion museum of the Commorw~th of
The Virginia Museum of Trmlspolt~tion~ls to constn~ improvement~ which enhance the ~acilib/$ identi~
· ,~-~-;* ~ tO secure ~ ISTEA .......... -rw;s nmb~t seok$ to achieve these
an; visibility, *nd Invigorate eno num~.~ .... ~,~.---
ends through a oalebmtlm~ of both the historle Mmclure which ~ the lduseum and the mub'mod~i nature
of the Idusm~m's cmle~s.
The sc, ope of the project which is the basis of this application includes ~ements to the rallside or
,beCkyard" are~ of the Museum, Always the site of the Museum's extensive open air collect~ of trains,
buses, and trucks, this area has become as v~uaily prominent as the front ent~J areas currently being
improved.
The recent renovation of the Hotel Roanol(e and the construction of the pedestrian bridge tinking it to
across the ra~'roed tracks has already increased ~mbility of the Museum's track side area
greatly The complelion of the Gatnsbom Road ~-"'~.. -"J-.."7'.- __._.~, .... ~ i ~ the elevated Linear
~ [~ the Museum creating an elevated vista into fe rmlsme c~,~,~ - ...... ,,
Rail Walk will ex,me to grade below the Gain~boro Road bridge spilling pedestrians onto a plaza area which
will equally access the Museum's front and back doo~ areas.
The proposed improvements will capitar~,e on these other private and local a~d state governmental projects
by translating increased ~ into Increased .~itorship to the Museum while enhancing its curatorial and
educational rnilr~xt$. These Impmvemants include a sk-ylR pedesMan walkway between the two train sheds,
elevated platform, amphitheater, facade upgrade, and an observation tower.
Total estimated cost ~s ~.~g~- The al~icatkx~ is requesting ~ of ISTEA funds.
2. Applicant - Fifth Planning District Commission
This ipplication i$ being SUl~llitted by the Fifth Planning District Commission in .part_ne~.. ip_~_h_ tthh~c
Roanoke Valley Greenwey Conlmissiun. The project will be developed as a community effort mv~vu~y
City of Roanoke, Roanoke Valley Greenway Commission, Western Virginia Land Trust, Pathfinders for
Gmenways, Falaon Realty, Barrows Corporation and numerous neighborhood and civic organizations.
4n_,,.~* eft-road bicvcle/padesb~n path within a greenwey corridor
This project involves cortstru~:~ of a ........... - . · · reenwa
along Lick Run. connecting downtown Roanoke to Valley View Mall, a distance of 3 miles. Th g Y
construction is in four sections:
Section 1: Lick Run Greenwa~. Hotel Roanoke to Orange Avenue
Section 2: Licl~ Run Greenway. Orange Avenue through Washington Park to 10th Street
Section 3: Lick Run Oreenwey: 10th Street along Andrews Road to the new interstate interchange
Section 4: Bicycle/pedestrian connection from Lick Run to Valley View
a. Path within VDOT right-of-way, from the creek to fie overpass and from the
overpass to Valley View Extension.
a~pedesMml lane on ~ overpass
b. Bicyq:M/padestrian ~ parallaling Valley View Extension
Total estimated cost is ~,~P.,-~. The application is requesting
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 15,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Mr. Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C.
1919 Electric Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Naif:
This will acknowledge receipt of your communication under date of January 14, 1998,
requesting that the public hearing scheduled before City Council on Tuesday, January 20,
1998, at 7:00 p.m., regarding the request of Gary W. Scaggs to rezone a tract of land
located at 2613 Oakland Boulevard, N. W., identified as-Official Tax No. 2150108, from
RS-3, Single Family Residential District, to RM-2, Residential Multi Family District, be
deferred for an indefinite period of time.
Sincerely,
Mary F. Parker, CMC/AAE'
City Clerk
MFP:ec
pc:
Mr. Randall C. Smith, 3519 Hillcrest Avenue, N. W., Roanoke, Virginia 24012
Mr. James R. Shively, P. O. Box 8691, Roanoke, Virginia 24014
Reuben T. and Sharon E. Chuang, 3511 Hillcrest Avenue, N. W., Roanoke, Virginia
24012
Eric and Vonda Eanes, 5772 Lost Drive, Roanoke, Virginia 24018
Ms. Judy A. Bower, 2721 Cumberland Avenue, N. W., Roanoke, Virginia 24012
Ms'. Thelma M. Kirby, 2617 Oakland Boulevard, N. W., Roanoke, Virginia 24012
Ms. Melva B. Trout, et al, 2616 Oakland Boulevard, N. W., Roanoke, Virginia 24012
Mr. Edward A. Natt, Attorney
January 15, 1998
Page 2
pc:
Ms. Dorothy E. Schilling and Mr. William E. Schilling, 208 Huntington Blvd., N. W.,
Roanoke, Virginia 24012
Mr. Richard Erickson, 2602 Oakland Boulevard, N. VV., Roanoke, Virginia 24012
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. VV.,
Roanoke, Virginia 24014
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
LAW OFFICES
OSTERHOUDT. FERGUSON. NATT. AHER. ON g AGEE
A PROFESSIONAL COR. POR. ATION CITY
CHARLES H, OSTERHOUDT 1919 ELECTP~IC I~OAD. SUITE I
EDWARD A. NAT, ". O. "OX =0068 '98
,,C,^EL J. A,E,ON "-O"NOKE. V' ".C'~','
MARK D, KIDD 24018-0007
KRISTEN KONRAD JOHNSTONE
January 14, 1998
The Honorable Mayor and Members of the City
Council of the City of Roanoke
c/o City Clerk
4th Floor
Municipal Building
Roanoke, Virginia 24011
Re: Rezoning Request-Gary W. Scaggs
Dear Mayor and Members of City Council:
The above matter is set for Council's Agenda on January 20,
1998 at 7:00 p.m. On behalf of my client, Gary W. Scaggs, this
letter is written to formally request that the matter be deferred
from consideration at the January 20, 1998 meeting. The request is
for an indefinite delay which, in all likelihood, will result in a
withdrawal of the rezoning Petition.
Your attention to this matter is appreciated.
Very truly yours,
Edward A. Natt
EAN/laf
cc: Gary W. Scaggs
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 23,1998
File ~7-514
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 20, 1998, Ms. Perneller C. Wilson requested Council's consideration in naming
Orange Avenue, N. W. and Eureka Park, in honor of the late Dr. Martin Luther King, Jr.
On motion, duly seconded and adopted, the matter was referred to the City Planning
Commission for appropriate action.
Sincerely,
~~... ~/,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Perneller C. Wilson, 3045 Willow Road, N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
William F. Clark, Director, Public Works
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
N:W.,KLOI~AGENDA,%aMAN20.WI~O