HomeMy WebLinkAboutCouncil Actions 11-03-97
u
........ ......-..
,j ,............. ".................,
WHITE
33637
ROANOKE CITY COUNCIL
REGULAR SESSION
November 3, 1997
12:15 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
A. A report of the City Manager with regard to the Roanoke Valley
Regional Stormwater Management Plan. (45 minutes)
File #27-183
Received and filed.
B. A report of the City Manager with regard to an orientation video for new
City employees. (10 minutes)
File #184-202
Received and filed.
At 1:30 p.m., the meeting was declared in recess until 2:00 p.m.
1
.... .~--.......-.--
III
..... ......-...
"-~......,,,..~,,..,
~.
ROANOKE CITY COUNCIL
REGULAR SESSION
November 3, 1997
2:00 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. All Present.
The Invocation was delivered by The Reverend Philip E. Motley, Pastor,
Grandin Court Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on R VTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, November 6,
1997, at 7:00 p.m.
2
...~-~..~
Jll
...... .......-. .
" ,.................................,"
r"
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541.
2.
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-l Minutes of the regular meetings of City Council held on Monday, July 7,
1997, and Monday, July 21, 1997.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2 A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(l), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
3
,.
. -
......- ......................~
III
............-.. .
".,~...."_."""""""',,
..
C-3 A report of the City Manager with regard to personnel lapse for the first
quarter of fiscal year 1997-98.
RECOMMENDED ACTION: Receive and file.
File #184-385
C-4 A report of the City Manager requesting that Council convene in
Executive Session to discuss the possible use of real property for a public
purpose, specifically certain undeveloped property in the Roanoke Centre for
Industry and Technology, pursuant to ~2.1-344(A)(3), Code of Virginia (1950),
as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #207-450 Executive Session.
C-5 Qualification of Acree Hayes as a member of the Roanoke Civic Center
Commission for a term ending September 30, 2000.
RECOMMENDED ACTION: Receive and file.
File #15-110-192
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
a. Overview of accomplishments of Downtown Roanoke, Inc., for fiscal
year 1997. Robert W. Glenn, Jr., Chairperson. (10 minutes)
Received and filed.
File #109-277
b. Report on 1997 Tire Amnesty Day and plans for 1998. The Honorable
Donald S. Caldwell, Commonwealth Attorney, and City Action Team
Representative. (10 minutes)
Received and filed.
File #265-317
4
"- -
._~-~..
JlI.
...... ......-. .
",.~<_...*.............."..,
4. PETITIONS AND COMMUNICATIONS:
a. A communication from Dr. E. Wayne Harris, Superintendent, Roanoke
City Schools, requesting support of a Workforce Endorsement
Agreement, which will ensure that participating businesses will give
priority for employment to high school graduates who have signed the
agreement.
Concurred in the request.
File #467
b. A communication from the Honorable David C. Anderson, City
Treasurer, and the Honorable Marsha C. Fielder, Commissioner of the
Revenue, recommending acceptance and appropriation of additional funds
from the Commonwealth of Virginia Compensation Board for purchase
of facsimile machines; and a report of the City Manager concurring in the
recommendation.
Adopted Ordinance No. 33637-110397. (7-0)
File #60-34-106-472
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending renewal of the health insurance contract
for City employees with Trigon Blue Cross Blue Shield for a
period of two years beginning January 1, 1998.
Adopted Resolution No. 33638-110397. (6-1) (Mayor Bowers
voted no.)
File #58-184-501
5
,.,
~" mrr
..... -__.____- 1fr~
JlI.
..-. .....-
b. DIRECTOR OF FINANCE:
1. A financial report for the month of September, 1997.
Received and filed.
File #1-10
2. A report recommending transfer of $250,000.00 reserved in the
General Fund for self-insured liabilities to the Risk Management
Fund.
Adopted Ordinance No. 33639-110397. (7-0)
File #60-58-396
c. CITY ATTORNEY:
1. A report recommending amendment of the City Code to require
licensing of dogs and rabies vaccinations of any dog or cat which
is four months old or older.
Adopted Ordinance No. 33640 on first reading. (7-0)
File #24-54-322
6. REPORTS OF COMMITTEES:
a. A report of the Water Resources Committee recommending authorization
for the City Manager to request that the Virginia Department of
Transportation convey to the City all residual and surplus right-of-way
parcels from the W ells Avenue Project, and the donation of said parcels
to the adjoining property owners. Vice-Mayor Linda F. Wyatt,
Chairperson.
Adopted Ordinance No. 33641-110397. (7-0)
File #2-68-77-178-247-514
6
,y
-. 1IIIT
.- ,." -~....
III
...... .......-... .
""~._..,...............,,..,
b. A report of the Water Resources Committee recommending authorization
for the City Manager to take the appropriate action to acquire property
rights needed by the City for construction of the Estates Road Water Line
Project. Vice-Mayor Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33642-110397. (7-0)
File #2-28-468
c. A report of the Water Resources Committee recommending abandonment
of existing public utility easements relating to the Downtown East
Renewal Project. Vice-Mayor Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33643 on first reading. (7-0)
File #28-178-330
d. A report of the Legislative Committee transmitting the City's Legislative
Program for the 1998 Session of the General Assembly. Council Member
William White, Sr., Chairperson.
Council approved the proposed 1998 Legislative Program and
requested that the City Attorney include an additional item
regarding funding for a second Tire Amnisty Day through the
Department of Environmental Quality Waste Tire Program.
File #137-265-317
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Ordinance No. 33621, on second reading, authorizing vacation of the
abandoned portion of a sanitary sewer easement, and authorizing
acceptance of a new 15 foot sanitary sewer easement across property
identified by Official Tax No. 4080905 and commonly known as 310
Robin Hood Road, S. E., upon certain terms and conditions.
Adopted Ordinance No. 33621-110397. (7-0)
File #27-28
7
,.,
"'Dr 1_ -...."
o.~____~".
JII.
........ ........-. . .
I
b. Ordinance No. 33625, on second reading, amending Section 19-1.1,
Intent of this chapter~ levy and puq>ose of tax~ exc~tion to is~mmce fee,
Article I, In General, of Chapter 19, License Tax Code, of the Code of the
City of Roanoke (1979), as amended, to eliminate the fifty dollar issuance
fee, and levy only the license tax when the total gross receipts of a
business are more than $100,000; and providing for an effective date.
Adopted Ordinance No. 33625-110397. (7-0)
File #24-79-322
c. Ordinance No. 33633, on second reading, permanently vacating,
discontinuing and closing a portion of Brunswick Avenue connecting the
2000 block of Windsor Avenue, S. W., to an alley as the same extends
between parcels bearing Official Tax Nos. 1440523 and 1440601.
Adopted Ordinance No. 33633-110397. (7-0)
File #514
d. Ordinance No. 33634, on second reading, permanently vacating,
discontinuing and closing streets and alleys in the Edmund Avenue, 13th
Street, Light Street and Baldwin Avenue, N. E., areas of the City.
Adopted Ordinance No. 33634-110397. (7-0)
File #514
e. Ordinance No. 33635, on second reading, amending certain proffered
conditions for rezoning of a tract of land located at 701 Salem Avenue,
S. W., identified as Official Tax No. 1111118, from LM, Light
Manufacturing District, to CN, Neighborhood Commercial District, which
rezoning was previously approved by Council pursuant to Ordinance No.
32953-060396 adopted on June 3, 1996.
Adopted Ordinance No. 33635-110397. (7-0)
File #51
8
~.
.< 1RIT _.,. ..,,,
.~ _ -i'm"'""""'-
III
...... ,...~ .
" ................ ,.,..~"..,'
f. A Resolution reappointing a Director of the Industrial Development
Authority of the City of Roanoke, to fill a four (4) year term on its Board
of Directors.
Adopted Resolution No. 33644-110397. (7-0)
File #110-207
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed Robert Williams, Jr., as a member of the Blue Ridge
Community Services Board of Directors for a term ending December 31,
1999.
File #110-335
9
- -
".... -;.: ......".".,....-.
III
... ......-. .
,< ~..,.... "..,,"'.-........
...,
RECEIVE.D
CITY CLER\<'S OFFiCE
Informational Report
November 3, 1997
.97 OCT 29 All :59
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
ROANOKE VALLEY REGIONAL STORMWA TER MANAGEMENT PLAN
The purpose of this report is to provide Council members with an overview of this
recently completed regional plan, and to review some of the specific implementation options
and costs which it has identified. A short presentation of this plan will be given during the
working portion of the Council meeting on this date.
The Roanoke Valley Regional Stormwater Management Plan has now been completed,
and is ready for consideration by each of the participating communities, regarding how and
when it might be implemented. This Plan represents a monumental cooperative effort between
the City of Roanoke, Roanoke County, the City of Salem, and the Town of Vinton, acting
through the Fifth Planning District Commission, to study existing and future flooding problems
throughout the Roanoke Valley. The overall focus of this Plan is to implement policies and
procedures which will reduce the danger and damage caused by flooding in the Roanoke
Valley.
In 1994, the Federal Emergency Management Agency (FEMA) awarded a 50%
matching grant in cooperation with the Virginia Department of Emergency Services to prepare
the Roanoke Valley Regional Stormwater Management Plan. This grant is the first of its type
awarded by FEMA. The balance of funding for this plan has come from the included
communities, and was based on their respective areas. In 1995, the technical subcommittee
selected the engineering consulting firm of Dewberry & Davis to develop this Plan.
The following City watersheds were included in this Plan: Barnhardt Creek, Cravins
Creek (Main Channel, West Fork), Glade Creek, Lick Run, Mudlick Creek, Murray Run, Ore
Branch, Peters Creek (Main Channel, Tributaries A, B, and C), Tinker Creek, and Trout Run.
Runoff flows from each watershed were studied for both existing development and future
(year 2020) developed conditions. These flows were modeled on updated and detailed
mapping which shows all existing buildings and roads as of 1995. This mapping shows which
buildings and roads are currently in the floodplain and which ones will be in the floodplain
following future development. The level of detail included in this plan provides significantly
more accuracy for the City's future use in planning, building construction, enforcement of
floodplain regulations, and modeling, than has been previously available.
Also included in this Plan are specific projects which would reduce existing flooding
problems, including their costs, benefits and priority rankings. The structural projects identified
in this plan include bridge replacements, elevating roadways and regional detention basins.
Detailed modeling of each watershed identified bridges which are undersized as well as the
flooding which results from these bridge restrictions. The projects identified in this plan
(enlarge bridges, elevate roadways and construct regional detention basins) which would
primarily benefit the City of Roanoke, have an estimated cost of approximately $20 million.
~
~..-._.
III
..A.. ...~~
" ............,.... ~_................
Honorable Mayor and Members of City Council
Informational Report
November 3, 1997
Page 3
The Plan also identifies the specific buildings (homes and businesses) which are subject
to flooding, as well as the depths of both the current and future flooding which is expected
at each building. Over 1,400 homes and businesses in the Roanoke valley were identified by
this Plan to be within the 100-year floodplain. Approximately half of these buildings are
located in the City of Roanoke. Many of these buildings can not be feasibly protected by
structural projects such as channelization, bridge replacements, or regional detention basins.
For these buildings located in the City, flood protection would require either purchase,
relocation or elevation at an estimated cost of over $35 million. It should be noted that this
is not an exhaustive list of flood prone buildings located in the City, as this study does not
include the Roanoke River or several of the smaller watersheds such as Garnand Branch
(Garden City area) and Murdock Creek (Greater Deyerle area).
In looking at the future drainage needs in the City of Roanoke, we can see that there
are currently about $1 5 million in capital improvement drainage projects which have been
identified outside this Plan. The $2.6 million which will be included for drainage projects in
the upcoming bond referendum, is all targeted for projects in the smaller watersheds where
many of the neighborhood problems exist. One of the major benefits of this Plan, is that we
can now predict flooding damage and possible solutions, prior to experiencing another
significant flood. This will allow us to address the risks and costs associated with many of
the larger drainage problems located throughout the City, and to formulate a planned approach
to the $70 million in drainage projects which have now been identified.
The Planning Commission is scheduled to review this Plan at their November meeting
to address its use from a planning standpoint and also to determine how it should be
incorporated into the City's formal planning documents.
This is an informational report, and no Council action is required.
Respectfully submitted,
w.Il~JW.:l
W. Robert Herbert
City Manager
WRH/CMH/jgr
c: City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
1:\U5ER\ENGKDH\REED\CQUNCIL\V ALLEY .INF
. --.--.........-.-"
III
....... .....-.. .
Implementing the Roanoke Valley
Regional Stormwater Management
Plan
Roanoke City Council
Work Session
November 3. 1997
Dewberry & Davis
CH2M HILL
-""
Overview of Regional Stormwater
Management Pia
.t.
--
~~~,
--
Debris Blockage and Road Flooding
-
II
-. ..~----,.
" ............,..-, ......~.,
Presentation Outline
1. Overview of stormwater management plan
2. Evaluation of identified funding options
3. Stormwater utility considerations
4. Findings and recommendations
--
Progress Made on the Regional
Stormwater Management Plan
. Completed detailed study of 16 priority watershods
. Identified and developed costs for 120 projects that
will solve flooding and erosion problems
. Projeds can be prioritized as funds become available
. Total projed costs estimate: $61 million
. Relocation is a component of the plan
. Formed a Citizens Advisory Committee
. Developed master plans for each watershed that
will minimize future problems, if implemented
-....
Road and Structure Flooding
-....
1
.. -na---'-'-'-"
III
..M... .....-.. .
"~."...,,.,.....................
Road and Structure Flooding
Peter's Creek Problems
-
-....
Need a Policy to Ensure Long-Term
Maintenance of SWM Facilities
. Identify the number of existing privately
maintained structures
. Evaluate conditions and upgrade costs
. Estimate maintenance costs
. Establish protocol for accepting privately
maintained facilnies for county maintenance
- Maintenance responsibilities
- Funding for inspections and maintenance
Maintenance Responsibility--Virginia
Jurisdictions Comparison Chart
Jurisdiction Public Maintenance Private Maintenance
FalllaxCcurCy _Foci'" __F.....
AegIonalPonds WatPondsan_
Areas
P~nca WIlam COIIIIy Resileltlal Facllties Nonresilanllal F_
AegklnalPonds
Cry Ponds In Nomsil_
Araa.
Henrlco County Slngla-Famil/ Faclitles AI Olher Fad..
--
--
The TAC Has Completed the Initial
Steps Towards Implementation
. Completed watershed plans
. Identified funding options
. Evaluated financing scenarios
. Developed a plan to promote action
- Prepared a draft model ordinance
- Developed an implementation schedule
- Request endorsement to proceed with the plan
Evaluation of Funding Options
. Gathered background data from the
4 municipalities
. Identified 16 funding options
. Advantages
. Disadvantages
- Most likely applicability
. Revenue potential
- Implementation issues
. Selected viable financing scenarios
--,
__,
2
"'
-....-...
.........---' .
Jll
...w....."'-"
.........' ..~., . ,....................."
Considerations in Selecting Funding The Municipalities Need to Follow
Options for the Financing Scenarios Through with the Implementation Plan
. Identify reliable funding sources
. Consider at least one long-term mechanism, given . Prioritize projects and initiate final design
size of program and nature of projects . Adopt model stormwater ordinance
. Include utility fee structure, in light of equity and . Adopt stormwater maintenance policy
reliability considerations . Increase enforcement efforts in priority watersheds
. Include one ongoing equity method . Obtain endorsement to proceed with development of
. Allow flexibility within some categories funding options-stormwater utility feasibility
fllII""l.l:1 --
What Is a Stormwater Utility (SWU)? Stormwater Management Can Be
It is a method of providing a dedicated Considered a Utility Operation Because
funding source for a municipality's . Developed property generates additional runoff
stormwater management program. . A measurable service is provided
-" --
'.' Virginia Localities Can Create
Isn't This Just Another Tax?
Utilities for Funding
. Fees are based on services . Land acquisition for construction of
provided
. Reduces reliance on general funds stormwater facilities
. Increased services are provided . Administration of stormwater programs
. Polluter pays principle . Engineering, construction, and debt
. All properties pay retirement costs of stormwater facilities
. Use of funds is limited . Facility operation and maintenance
--, . Monitoring of stormwater control devices
--
3
"'W"'" ""~'....-...
...~~._-"..
u
.........-..
"-,~._,~.................."
. Develop an implementation strategy
. Develop a feasibility study
. Adopt an ordinance
. Develop a rate structure
. Implement billing procedures
. Provide services
Local Policy Issues as the Basis
of an Implementation Strategy
. Service needs
. Staff organization
. Funding sources
. Fee basis and billing method
. Payment responsibility
. Legal and practical financial limits
Typical Steps to Establish a SWU
-'
--
How Are Fees Determined?
The Selected Rate Structure
Should Be Fair and Simple
The stormwater management fee is based on:
. The extent to which each property contributes
to stormwater runoff
. The amount of impervious area on each
property
. The cost of implementing the program
Q
EJ
~
Residential c::>-
Nonresidential c::>-
Undeveloped c::>-
Rat Fee
Actuall~ious
Area
No Fee
-'
--
The Typical Residence
Defines the Base Unit
Businesses Are Billed
as Multiples of the Base Unit
Total 2.059 ft'
I ~
l
Building Area 6,000 ft'
Parking 10.000 ft'
Other Impervious 4,590ft'
Area
Total 20.590 ft'
Nonresldentl8l PBrCeI
House Area 1 .639 ft'
Other Impervious
Area 420 ft'
Residential Parcel
1111111
= =
" L
_.-
--
4
'I'
--. ..-.-...
.. ......---_....
In
...........-..
" ..~.;"I" ..........-......
Four Funding Options Selected
. Stormwater utility
. Long-term borrowing
. GO bonds
- Revenue bonds
. Fees and taxes
. Real estate property taxes
- Community general funds
. Developer-related charges
- Land development fees
- Partidpationlreimbursement agreements
Annual Project Funds Available
$25
$20
-
"0 $15
i $10
$5
$0
1998
1999 2000 2001
2002
--
--
__ $3.ooIERU
-- $2.ro'ERU
~ $1.ro'ERU
Cumulative Percent of Regional Prgrm. Funded
120%
100%
Stormwater Utility-- Virginia
Jurisdictions Comparison Chart
Jurisdiction
Approximate Rate
Population ($IYrJUnR)
0%
1998
1999
2000 2001
2002
Virginia Beach
Prince William
Chesapeake
Newport News
NorfOlk
Hampton
Portsmouth
--
Land Area
(Sq. Miles)
310
345
353
69
66
55
30
390.000
250,000
180.000
180.000
243,000
135,000
104.000
38.64
18.00
21.00
27.60
54.00
30.00
33.60
IlO%
60%
.0%
20%
--,
__ $3.ooIERU
__ $2.ro'ERU
---0-- $1.ro'ERU
Stormwater Utility - a Feasible and
Equitable Funding Mechanism
Implementation Recommendations
. Range offees . Virginia: $181yr Junit - $54/yr Junit
. Range of fees. Nationwide: $31yr.lunit. $132Jyr Junit
. Considering SWU: Chesterfield. Fairfax. Waynesboro.
and others
. Implement a stormwater utility as the primary funding
mechanism for the identified projects and programs
. Use other mechanisms as appropriate to support
regional and community needs
. Conduct a vigorous public decision process to confirm
the program and establish priorities and level of funding
. Develop policies to ensure long-term maintenance of
public and private stormwater facilities
-
--
5
...,...... '<"I"'~
It .........-'_~.,
In
......, ........-... .
" ....-......... .,.--..
Short-Term Implementation Steps:
1997/1998
. Conduct a feasibility study for the stormwater utility
- Oevetop lllIe s1nJCture and databases
- Iden~ and evaklaIe aanilistrel"e policies
. Reinitiate public information/involvement programs
. Related follow-up efforts
. Establish procedures for stonnwatOf model mailtenarce
- Pltorlize projects lI1d ilkiale final design
. Adopt model stonnwaIOf ordinance
- lnitiale water qually protection activities and prepare tor NPOES proglllTl
--,
6
---.~----. . .
>>. ...........--...............*..,
RECEIVED
CITY CLERKS OFFIC:
.97 OOT 29 All :59
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
-~-~_..
November 3, 1997
SUBJECT: Orientation Video
Please reserve space on Council's 12:15 p. m. agenda for a briefing pertaining to
the above referenced subject.
WRH:w
cc: City Attorney
Director of Finance
City Clerk
I
-. .~-
Respectfully submitted,
u.~ I-U=J
W. Robert Herbert
City Manager
.~._..---;--.
..
..-......
. ..-..-..................
NEW EMPLOYEE ORIENTATION
AGENDA
OCTOBER 16, 1997
9:00 - 9:20 am Welcome to the City of Roanoke
Introduction of Attendees
Kenneth Cronin, Manager, Personnel Management
9:20 - 9:40 am Comments from the City Manager
W. Robert Herbert
9:40 - 11 :30 am Personnel Policies, Procedures,
Benefits, Questions and Answers
Personnel Management, Risk Management, Occupational
Health and Finance Staff
11 :30 -11 :55 am Comments from the Mayor
The Honorable David Bowers
12:00 - 1 :00 pm Lunch
1 :00 - 1 :30 pm Scavenger Hunt
1:30 - 3:30 pm VIP Tour
'(
.
...........--
li
["
(~;
ij[
....., "..."-,,,,.
'1 ,,~....., ..t................,.,
89
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
July 7, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session with the Roanoke
County Board of Supervisors on Monday, July 7, 1997, at 12:15 p.m., the regular
meeting hour, at the Virginia Museum of Transportation, Shenandoah Conference
Room, 303 Norfolk Avenue, S. W., with Mayor David A. Bowers presiding, pursuant
to Resolution No. 33449-061697, adopted on Monday, June 16, 1997.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Carroll E. Swain, James O.
Trout, William White, Sr., C. Nelson Harris and Mayor David A. Bowers------------------5.
ROANOKE CITY COUNCIL MEMBERS ABSENT: John H. Parrott and Vice-
May 0 r Li n da F. Wy att------------------------------------________________---------------------------------2.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Harry C.
Nickens, Lee B. Eddy, Fenton F. Harrison, Jr., H. Odell Minnix and Chairman
Boll L. Johnson-------------------------------________________----------------------------------------------5.
ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: None---------------O.
ROANOKE CITY STAFF PRESENT: W. Rollert Herllert, City Manager;
Willlurn C. Dillling, Jr., City Attorney; James D. Grisso, Director of Finance; Mary F.
Parker, City Clerk; William F. Clark, Director, Pulllic Works; Kit B. Kiser, Director,
Utilities and Operations; Glenn D. Radcliffe, Director, Human Development;
George C. Snead, Jr., Director, Pulllic Safety; Willard N. Claytor, Director, Real Estate
Valuation; Dellorah J. Moses, Assistant to the City Manager for Special Projects; and
Barllara P. Mitchell, Pulllic Information Specialist.
ROANOKE COUNTY STAFF PRESENT: Elmer C. Hodge, County
Administrator; John M. Chamllliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Paul M. Mahoney, County Attorney; Diane D. Hyatt,
Director of Finance; Ann Marie Green, Pulllic Information Officer; O. Arnold Covey,
Director, Engineering and Inspections; Gary Rollertson, Utility Director; and Mary H.
Allen, Clerk to the Board of Supervisors.
92
It was explainf'.,-I that in December, 1996, a feasibility study regarding use of
the former Norfolk Southern Office Building for a higher education center was
released, which will provide for nine institutions to be accommodated within 157,866
square feet, at a renovation cost of $80.00 per square foot; and the anticipated
completion date for the State Council for Higher Education Center study is October
1997.
-,
(See briefing paper on file in the City Clerk's Office.)
The Mayor called attention to meeting with Senator John S. Edwards and
others, including officials from Radford University, Virginia Polytechnic Institute and
State University, and the Roanoke Valley Graduate Center to locate the higher
education center in downtown Roanoke, which will provide graduate programs and
job retraining programs for citizens of the Roanoke Valley. He stated that utilization
of the former Norfolk Southern building for this purpose will be an important
economic development initiative for Roanoke's downtown area, and requested
Roanoke County's participation in the project
ECONOMIC DEVELOPMENT-LOW BAND RADIO SYSTEM: Mr. Eddy advised
that a low band touri.:'. radio system has been discussed at previous joint meetings
of Roanoke City and Roanoke County. He stated that Roanoke County might be
interested in pursuing the matter along the Blue Ridge Parkway, but a majority of the 1
Board of Supervisors is of the opinion that the program may not be cost effective on
1-81. He spoke in support of contacting Blue Ridge Parkway officials to determine
if they would be willing to place the appropriate signs on the Blue Ridge Parkway.
David H. Kjolhede, Executive Director, Roanoke Valley Convention & Visitors
Bureau, advised that the Convention and Visitors Bureau is responsible for
marketing the Roanoke Valley; however, the Convention & Visitors Bureau does not
view a low band tourist radio facility as a marketing tool to encourage tourists to
visit the area. He added that the program would be a good customer service tool
when tourists visit the area to learn about current activities, and the Convention &
Visitors Bureau would be amenable to updating system information.
With the concurrence by Council and the Board of Supervisors, Mr. Hodge,
County Administrator, advised that he would confer with Blue Ridge Parkway
officials to pursue the matter.
Mr. Herbert, ('ity Manager, advised that during a recent joint meeting of
Council and Congressman Robert Goodlatte, Congressman Goodlatte indicated that
he would contact Blue Ridge Parkway officials and advise the City accordingly.
--,
j
[
r
]
..,..., ."..,,~, ~O..'L
".........- ...-..
93
....,..- " . .
Without objection by 'Council ilnd the Board."of Supervisors, the Mayor
requested that the matter be referred back to the County Administrator and the City
Manager for report with regard to information from Congressman Goodlatte, Blue
Ridge Parkway officials, as well as proposed plans, costs and schedules for
discussion at the next joint meeting of the two governing bodies on October 28,
1997.
SEWERS AND STORM DRAINS-WATER RESOURCES: Mr. Kiser, Director of
Utilities and Operations, presented an update on the sewage facilities expansion
project, viz:
Tinker Creek Inierceptor replacement - Orange Avenue to the Sewage
Treatment Plant (54-in)
Roanoke River Interceptor replacement - Salem City limits to Sewage
Treatment Plant (66-in)
Sewage Treatment Plant expansion - 35 MGD to 62 MGD.
Mr. Kiser advised that the status of the projects is as foHows:
Tinker Creek Interceptor replacement - Under construction
Roanoke River Interceptor replacement - Bids received on lower half for
second time on June 26, 1997
Bids to be advertised on upper half in 90 days
Sewage Treatment Plant expansion - Bids due on July 8, 1997
BAF Contract awarded
With regard to agenda items pertaining to the Regional Sewage Treatment
Plant, joint water and sewer lines, and an update on the stormwater management
project on Peters Creek Road, inasmuch as there was not sufficient time remaining
to discuss the matters, and since the items would require extensive briefings,
without objection by Council and the Board of Supervisors, the Mayor suggested
that the items be referred to the City Manager and the County Administrator for
status reports to the two governing bodies at the next quarterly meeting on
October 28, 1997.
94
YOUTH: The County Administrator advised that the Regional Teen Center,
which is housed in the former Roanoke County Administration Center, has proven
to be a successful project, and the teen center and the senior citizen center was
combined several years ago and both groups have worked well together. He called
attention to requests by citizens for more facilities of this type which serve not only
citizens from Roanoke County, but the Cities of Roanoke and Salem as well.
The Mayor suggested that the City Clerk schedule a future joint meeting of
City Council and the Roanoke County Board of Supervisors at the Virginia Museum
to view improvements which were previously discussed by Ms. Houck.
There being no further business, the Mayor declared the meeting of Roanoke
City Council in recess at 1 :42 p.m., to be reconvened at 2:00 p.m., in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., on Monday, July 7, 1997, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., C. Nelson Harris, John H. Parrott and Mayor David A. Bowers---------------------6.
ABSENT: Vice-Mayor Linda F. Wyatt------------------------------------------------------1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvel.:.d meeting was opened with a prayer by The Reverend
Joseph C. Trials, Associate Minister, Jerusalem Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
SEGREGA TION/INTEGRA TION-PARKS AND RECREA TION-
HUMAN DEVELOPMENT -CELEBRA TIONS-COUNCIL-HOUSINGI
AUTHORITY-COMMUNITY PLANNING-VIRGINIA TRANSPORTATION
MUSEUM-TOURISM-HIGHER EDUCATION CENTER-ECONOMIC
..
[
I
I
ACTION:
.~IIIIIIIIIil.... '.~"''-'-'''.L \~."
.1 .,.......,.-<'" .,.................
95
DEVELOPMENT -SCHOOLS-ROANOKE NEIGHBORHOOD
PARTNERSHIP-STATE OF THE CITY REPORTS: The Mayor presented
his 1997 State of the City Address in which he recommended the
following:
(1) Establishment of a higher education center
investment fund of $5 million with $2.5 million of
that amount to be designated by the City Manager
and the Director of Finance from City funds, and a
$2.5 million match from other local governments
and/or a citizen/sponsor fund raising effort similar
to "Renew Roanoke" which helped to save The
Hotel Roanoke.
(2) Establishment of an inner-city housing strategy
task force focusing on residential development in
the downtown area and in the inner city
neighborhoods.
(3) Establishment of a historic properties preservation
fund and a new construction investment fund.
(4) Improved race relations whereby the City Manager
would meet with leaders of multi-cultural and ethnic
groups in the area to formulate a new effort to
promote good race relations, dialogue, tolerance
and integration among the many ethnic groups in
the City and support, financially, the Local Colors
program.
"i.,..C
(For full text, see State of the City Address on file in the City Clerk's
Office.)
Mr. White moved that the recommendations be referred to the
City Manager for study, report and recommendation to Council. The
motion was seconded by Mr. Trout and unanimously adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda :.;.ere considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
96
ACTION:
ACTION:
remove~ from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, April 7, 1997, and Monday, April 21, 1997, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor E3owers------------------------------------------------------------------------------E).
N~YS: None------------------------------------------------------------------------().
(Vice-Mayor Wyatt was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
E30wers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (195()), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (195()), as amended. The motion was seconded
by Mr. r 'J'ain and adopted by the following vote:
r
I
1
ACTION:
...~ .,....,...-.,c. ,".'
........... .,---.. .
97
. ;00..;.'_ ,"~
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)'or ~owe~---------------------------------________________-----------------------------Ei.
NAYS: None-----------------------------------_____________________________________().
(Vice-Ma)'or W)'att was absent.)
COMMITTEES-COUNCIL-ECONOMIC DEVELOPMENT: A
communication from Ma)'or David A. ~owers recommending that
Council Member James O. Trout be appointed as the new Chairperson
of the Economic Development Commission, was before the bod)'.
The Ma)'or expressed appreciation to J. Granger Macfarlane for
his past service as Chairperson of the Economic Development
Commiti~:on. He advised that Council Member Trout will best serve the
interests of the Economic Development Commission and the interests
of economic development in the Cit)' of Roanoke inasmuch as Mr. Trout
is a long-time advocate for industrial and business growth in the
communit)'.
(For full text, see communication on file in the Cit)' Clerk's Office.)
Mr. White moved that Council concur in the Ma)'or's appointment
of James O. Trout, as Chairperson of the Economic Development
Commission. The motion was seconded b)' Mr. Swain and adopted b)'
the following vote:
AYES: Council Membe~ Swain, Trout, White, Harris, Parrott and
Ma)'or ~owe~-----------------________________________________-----------------------------Ei.
NAYS: None--------------------------______________________________________________().
(Vice-Mavor W)'att was absent.)
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke Cit)' Council
which was held on Monda)', June 2,1997, were before the bod)'.
The Audit Committee considered the following items:
External Audits:
98
ACTION:
KPMG Peat Marwick General Audit Plan -
June 30, 1997
Sheriffs Canteen Fund
Jail Inmate Fund
Clerk of Circuit Court
Ir~'1rnal Audits:
Controls Evaluations:
Fleet Management
Personal Property System
Substantive Testing:
Police Department Cash Funds
Municipal Auditing 1998 Audit Plan
Roanoke City School Activity Funds Planning Memo
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~owers------------------------------------------------------------------------------Ei.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
-
","""--"",~.,.".."
IJ ,.........-,~. ,,_,.~...,
99
(
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the Republican and Democratic Primary
Election held in the City of Roanoke on June 10, 1997, was before
Council.
"ABSTRACT OF VOTES cast in the Roanoke, Virginia, at the
June 10, 1997 Democratic Primary Election, for
COMMISSIONER OF THE REVENUE
Names of Candidates on Ballot
Total Votes
Received
(In Figures)
Marsha Compton Fielder
Sherman A. Holland
1,427
3,162
[
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on June 10, 1997, do hereby certify that the above is a true and
correct Abstract of Votes cast at said Democratic Primary Election and
do, therp.fore, determine and declare that the following person has
receivea the greatest number of votes cast for the above office in said
election:
Sherman A. Holland
Given under our hands this 11th day of June, 1997.
A copy teste:
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
[ELECTORAL
BOARD
SEAL]
Gilbert E. Butler, Jr., Secretary, Electoral Board"
I
100
ACTION:
"ABSTRACT OF VOTES cast in the Roanoke, Virginia, at the
June 10, 1997 Republican Primary Election, for
ATTORNEY GENERAL
Names of Candidates on Ballot
Total Votes
Received
(In Figures)
K. W. "KEN" STOLLE
GILBERT K. DAVIS
MARK L. EARLEY
JERRY W. KILGORE
301
300
514
533
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on June 10, 1997, do hereby certify that the above is a true and
correct Abstract of Votes cast at said Republican Primary Election for
the above office:
Given under our hands this 11th day of June, 1997.
-
A copy teste:
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
[ELECTORAL
BOARD
SEAL]
Gilbert E. Butler, Jr., Secretary, Electoral Board"
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------E).
NAYS: None------------------------------------------------------------------------0.
(Vice-Mp~'or Wyatt was absent.)
-
["
[
I
ACTION:
..~,...,,,,,~.,..,,~,,
'l_'~'""""_,,,,,,,,,,,,,,,,,,
101
PERSONNEL DEPARTMENT-ECONOMIC DEVELOPMENT-FIFTH
PLANNING DISTRICT COMMISSION-OATHS OF OFFICE-COMMITTEES:
The following reports of qualification were before Council:
Alphonzo L. Holland, Sr., as a member of the Personnel
and Employment Practices Commission for a term ending
June 30, 2000;
William L. Bova as a member of the Economic
Development Commission for a term ending June 30,
2000; and
J. Lee E. Osborne as a City representative to the Fifth
Planning District Commission for a term ending June 30,
2000.
(See Oatns or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------________________________------------------------------15.
NAYS: None-------------------------_________________________----------------------0.
(Vice-Mayor Wyatt was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HOUSING/AUTHORITY: H. Joel Kelly, 3038 Melrose Avenue,
N. W., Apt. 927, presented remarks regarding the housing situation in
the City of Roanoke. He called attention to numerous studies that have
been commissioned by the City over the past years regarding housing,
and suggested that one of the common denominators has been the lack
of involvement by tenants. He commended the Mayor on his
recommendation as set forth in his State of the City Address which was
presented earlier in the meeting with regard to establishing an inner
city housing strategy task force on residential development in the
102
downtown area and in Roanoke's inner City neighborhoods. He
suggested that when and if the City appoints a housing strategy task
force, tenants should be actively involved to represent their needs. He
recommended that the structure of the task force be similar to the
Mayor's Committee for the Disabled which is composed of a Steering
Committee that oversees all operations, working in conjunction with
various subcommittees.
Without objection by Council, the Mayor advised that Mr. Kelley's
remarks would be referred to the City Manager for his information in
connection with his study of the recommendation to appoint an inner-
city housing strategy task force.
PETITIONS AND COMMUNICATIONS:
BuDGET -GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Grant No. 6158 - $2,765,869.00 for the Title I Winter
Program to provide remedial reading, language arts and
mathematics instruction for students in targeted schools.
The continuing program will be 100 per cent reimbursed
by Federal funds.
Grant No. 6244 - $149,259.00 for the 1997-98 Title VI
Program to provide funds for the implementation of
innovative instructional programs in the school district
and to provide visiting teacher services. The continuing
program will be reimbursed by Federal funds in the
amount of $111,217.00 and a local match in the amount of
$38,042.00.
G:;~nt No. 6313 - $960,111.00 for the 1997-98 Governor's
School Program to provide instruction in science and
math to high school students. The continuing program will
be supported by State funds and tuition collected from
participating school districts.
Grant No. 6538 - $978,000.00 for the 1997-98 Flow Through
Program to provide aid for the education and guidance of
handicapped students. The continuing program will be 100
per cent reimbursed by State and Federal funds.
........ .1!Oo...--..... ~"II-,.
-'I._'~""'"-,,,,,,,,,,,,,,,,,,,
103
I
Grant No. 6539 - $63,929.00 for the 1997-98 Child
Development Program to provide funds for the salary and
expenses of the educational coordinator at the clinic. The
continuing program will be 100 per cent reimbursed by
State funds.
Grant No. 6540 - $60,427.00 for the 1997-98 Child Specialty
Services Program to provide funds for the salary and
expenses of the educational coordinator. The continuing
program will be 100 per cent reimbursed by State funds.
Grant No. 6541 - $112,285.00 for the 1997-98 Juvenile
Detention Home Program to provide funds for the salary
and expenses of the two educational coordinators. The
continuing program will be 100 per cent reimbursed by
State funds.
[
Grant No. 6542 - $116,946.00 for the 1997-98 Preschool
Incentive Program to provide orientation and evaluation
for handicapped students who will be entering the public
school system for the first time during the fall. The
continuing program will be 100 per cent reimbursed by
Federal funds.
Grant No. 6544 - $20,724.00 for the 1997-98 Special
Education Interpreter Training Program to provide funds
for the development of training curriculum for the hearing
impaired program. The continuing program will be
reimbursed 100 per cent by Federal funds.
Grant No. 6794 - $139,256.00 for the 1997-98 Adult Basic
Education Program to provide funds for the education of
adults who have not completed high school. The
continuing program will be reimbursed by Federal funds
in the amount of $116,556.00 and local matching funds of
$22,700.00.
n
n
Grant No. 6795 - $112,888.00 for the 1997 -98
Apprenticeship Program to provide on-the-job and
classroom vocational instruction for students in the
apprenticeship program. The revenue will be provided by
State funds and fees paid by the participants for this
continuing program.
104
Grant No. 6796 - $313,754.00 for the 1997-98 Perkins Act
Program to provide funds for vocational instructors and
equipment. The continuing program will be reimbursed
100 per cent by Federal funds.
Grant No. 6797 - $35,000.00 for the 1997-98 Regional
Education Specialist Program to provide ancillary and
support services for the Adult Literacy and Basic
Education Program in the planning district. The continuing
program will be reimbursed 100 per cent by State funds.
Grant No. 6798 - $36,643.00 for the 1997-98 Adult
Education in the Jails Program to provide funds for
instruction to inmates in the Roanoke City and Roanoke
County jails to aid in their acquisition of the GED
certificate. The continuing program will be reimbursed by
Federal funds in the amount of $34,353.00 and jail funds in
the amount of $2,290.00.
Grant No. 6799 - $116,874.00 for the 1997-98 Regional
Adult Literacy (TAP) Program to provide funds for the
administration of adult literacy programs in Alleghany
County, Roanoke County, and the Cities of Covington,
Clifton Forge, and Salem. The continuing program will be
subcontracted through TAP and Federal funds will pass
through the Roanoke City Schools.
-
I
Grant No. 6700 - $7,772.00 for the 1997-98 GED Testing
Program to provide instructors for GED preparation
cl::;c;ses and for the administration of the GED
examinations. The continuing program will be funded
through student fees.
Grant No. 6701 - $2,745.00 for the 1997-98 Opportunity
Knocks (GED) Program to provide instruction for the
GED examination for young adults; th~' Program will
operate under an Agreement of Understanding with the
Fifth District Employment and Training Consortium to
address GED preparation needs of participating youth.
The continuing program will be funded by fees charged to
participants.
.........."ItOo~;..'!~"
_ .,'l. ;................. ..........--.....
105
,- '<:.....,.~ :.,.";.:',,." ".'
[
Grant No. 6960 - $59,233.00 for the 1997-98 Drug Free
Schools Program to provide funding for a student
assistance counselor at the secondary level to work with
substance abuse issues. The continuing program will be
100 per cent reimbursed by Federal funds.
Grant No. 6961 - State bond funds totaling $25,000.00 have
been issued by the Virginia Department of Education
for the Roanoke Valley Governor's School for Math
and Science to be used for the purchase of school
instructional technology equipment. The continuing
program will be reimbursed 100 per cent by State bond
funds.
Grant No. 6962 - $256,296.00 for the 1997-98 Project YES
Program to identify, assess, evaluate and provide
assistance for at-risk sixth and ninth grade students
wJ,o are potential dropouts. The continuing program will
be reimbursed 100 per cent by State funds.
[
Grant No. 6963 - $67,247.00 for the 1997-98 Grants
Management Program to provide funding for the salary
and fringe benefits of the Director of Grants. The
continuing program will be reimbursed 100 per cent by
Federal funds.
Grant No. 6964 - $1,253,393.00 for the 1997-98 Alternative
Education Program to provide alternative curriculum and
training for high risk students at the Taylor Learning
Academy, with a focus on improving the total self-concept
ofthe student. The continuing program will be reimbursed
by Federal funds in the amount of $36,611.00, State funds
in the amount of $53,653.00, and a local match in the
amount of $1,163,129.00.
A report of the Director of Finance recommending that Council
concur:, the request of the School Board, was also before the body.
I
The Director of Finance advised that the grants are funded with
Federal and State funds and fees; and, in addition, the Title VI
Governor's School, Adult Basic Education, and Alternative Education
Programs require local matches for a total of $1,556,573.00, which
funding is available in the following accounts:
106
Title VI:
Retirement
(030-060-6001-6000-0202) $ 38,042.00
Governor's School:
Matching Funds
Matching Funds
(030-060-6001-6346-0588) $ 277,262.00
(030-060-6007 -6998-0588 $ 55,440.00
Adult Basic Education:
Matching Funds (030-060-6001-6450-0588) $ 22,700.00
Alternative Education Program:
Matching Funds (030-060-6001-6300-0588) $1,163,129.00
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33465-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School Fund Appropriations, and providing for
an erne" v lncy.
(For full text of Ordinance, see Ordinance Book No. 60, page 15.)
ACTION: Mr. Trout moved the adoption of Ordinance No. 33465-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None---------------------------------~--------------------------------------0.
(Vice-Mayor Wyatt was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
...,.....,.. ........--........,,-,.- - -"-~~'-"'--.;~>'-'_:f-_,...,_.,."._'t_
._.Il.._~""""""_ "..................."
107
[
BRIEFINGS:
PARKS AND RECREA TION-YOUTH-SCHOOLS: George C.
Snead, Jr., Director, Public Safety, presented a briefing on the City's
1997 Summer Youth Program activities. He called attention to strong
partnerships that have been forged this summer through traditional
youth players and non-traditional youth organizations that have
supported and enhanced the quality of youth programs. He introduced
Victor C. Garber, Superintendent of Recreation, Nickie Hale, Intern,
Office on Youth, and Phyllis K. Runyon, Public Information Officer,
Roanoke City Public Schools, for briefings.
[
Mr. Garber advised that the goal for the summer is to enhance
the quality of life for all youth and families in the City of Roanoke by
offering strong diversity through wholesome and constructive
recreation programs. He stated that programs include: Adventures in
the Park for ages 6 - 12 at eight sites, serving over 430 children daily in
all four quadrants of the City; Stars Come Out at Night program for
ages 11 - 15, with transportation provided to and from housing
developments to insure that youth have an opportunity to participate
in the program, with 30 participants at each program; the DARE
program which is a one week camp held at Smith Mountain Lake's 4-H
Center for 250 rising sixth grade students who have successfully
completed the DARE core program; ten teen special events which
include evening pool parties for youth ages 11 - 1.3 and 14 -18 at Fallon
Park and Washington Park Swimming Pools, with an average of 275
participants per event; and Midnight Basketball program for young
adults ages 18 - 22, offered three nights per week at the Jefferson Gym,
and attendance varies nightly from 40 - 60 participants. He called
attention to other programs such as Learn to Swim offered at
Washington Park and Fallon Park Swimming Pools; tennis for youth of
all ages with camps, classes and tournaments; six outdoor, adventure
and nature camps for ages 6 - 14; rocwall climbing; sports camps; golf
for juniors; Lacrosse camp; and three tennis camps and a cheerleading
camp. He stated that program variety and balance is provided at the
recreation centers to meet the needs of the community and to include
activities in arts and crafts, dance, gymnastics, nature fitness, sports
and other special interest programs.
I
Mr. Garber advised that summer youth programs sponsored by
the City's Department of Parks and Recreation have grown from 87 in
1995 to 169 in 1997, serving over 9500 youth by offering positive
alternatives to provide for a safe and a fun summer.
1T
108
Nickie Hale, Intern, Office on Youth, presented an overview of
programs offered by the Roanoke City Office on Youth; viz: Summer
Food Service Program which provides approximately 800 lunches daily
at 14 City sites and the Appleridge site; Youth Internship Program in
which 16 high school and college age interns receive hands-on work
experience throughout the City in various offices; workshops which
focus on resume writing and introduction skills; and job training camp
for ages 12 - 15 which is housed at the Noel C. Taylor Learning
Academy, with an enrollment of 50 participants in 1997 and enables
young persons to learn about the world of work in a classroom setting.
Phyllis K. Runyon, Public Information Officer, Roanoke City
Public Schools, addressed summer school programming and
collaborative workshops with community groups that share a similar
mission and goal. She advised that 12 summer school programs are
provided which include opportunities for remediation, acceleration, and
enrichment for 2,090 students in grades pre-K - 12. She further advised
that the summer school budget of approximately $475,000.00 covers
transportation and staffing needs, with an additional $78,000.00 to
provide one meal per day for approximately 1300 students. She
explained that programs are offered in each quadrant of the City and
reduced rates for tuition waivers are based on economic status, using
free or reduced lunches as a criteria. She called attention to 118
ongoing educational partnerships with community groups such as civic
organizations, churches, non-profit organizations, social service
groups and the private sector in order to enhance instructional and
support program opportunities for youth.
Ms. Runyon advised that the City's Department of Parks and
Recreation continues to offer the school system a variety of
recreational and environmental education programs such as, on and
off-site .,utdoor educational programs provided by the City's
Community Education Program, a one day leader training workshop
conducted by the Department of Parks and Recreation staff, 20 indoor
rock climbing programs provided through Adventures for Kids program
at Hurt Park Primary School, the Cycle of Wildlife Outdoors program to
enrich the science environmental curriculum, Adventures After School
Program for 200 children, Career Day activities, Tennis for Kids, and in-
school programs at three elementary schools. She stated that in the
fall of 1997, Roanoke City Schools will partner with the Department of
..
I
L
I
ACTION:
...,...", .;....~._,~'.. .-.,;,-,--...--...-_.-_' r".,.-,.~~...,_J_~ ___.___~.__t1_.~....,.",_...................,
109
Parks and Recreation by providing fitness opportunities to enhance life
style behavior and overall wellness of students and the family through
opportunities provided at the Family Fitness Center at Breckinridge
Middle School.
Mr. Snead introduced Betty W. Whittaker, Assistant Director,
Roanoke Valley Chapter, American Red Cross, who provided
assistance with water safety skills instruction; Henry W. English, II,
Police Officer and DARE Camp Director; and Marion Vaughn-Howard,
Youth Planner.
Council Member Swain requested more information on the City's
plans with regard to the golf program.
Without objection by Council, the Mayor advised that the
briefings would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
HUMANDEVELOPMENT -HOUSING/AUTHORITY -GRANTS-FDETC-
YOUTH-ROANOKE CITY BOXING ASSOC.: The City Manager submitted
a written report with regard to Community Development Block Grant
contracts for services, advising that on August 5, 1996, pursuant to
Resolution No. 33059-080596, Council amended Section 2-124, Code of
the City of Roanoke (1979), as amended, which authorizes the City
Manager to execute any and all documents and amendments thereto,
relating to any grant funds, or subgrants of funds to subrecipients,
which are the subject of subsection (a) of the abovedescribed City
Code section and the conditions therein, up to $25,000.00; and as part
of the U. S. Department of Housing and Urban Development (HUD)
Entitlement Consolidated Plan application, approved by Council on
May 12, 1997, pursuant to Resolution No. 33402-051297, Council
authorized grants for the following agencies:
Fifth District Employment and Training Consortium _
Business Training Initiative - $35,400.00; and
Roanoke City Boxing Association, Inc. - Roanoke City
Boxing Program - $50,700.00.
110
ACTION:
It was further advised that approval by the U. S. Department of
Housing and Urban Development of the City's fiscal year 1997-98
Community Development Block Grant (CDBG) application is
forthcoming; Council authorized acceptance of the 1997-98 HUD
EntitlelT',,:,nt and appropriation of funds for CDBG activities, pursuant to
Ordinance No. 33433-061697 and Resolution No. 33434-061697, adopted
on Monday, June 16, 1997; and administrative agreements are
necessary so that the funds may be obligated to the appropriate
projects.
The City Manager recommended that he be authorized to execute
Community Development Block Grant agreements and amendments
thereto, if necessary, with the abovereferenced agencies, approved as
to form by the City Attorney, within the limits of funds set forth in the
report for the purposes specified therein.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33466-070797) A RESOLUTION authorizing the appropriate City
officials to enter into subrecipient agreements, and any necessary
amendments thereto, with the Fifth District Employment & Training
Conso..:,' ~m, and the Roanoke City Boxing Association, Inc., upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 24.)
Mr. Trout moved the adoption of Resolution No. 33466-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
BRIDGES-CONSULTANTS REPORTS: The City Manager
submitted a written report advising that the 1978 Surface
Transportation Act enacted by Congress requires that all bridges,
..~....,~.'.,.'.."
.c;:-"'>"'C.-. .~_.~,.c.
'I',~_,,,-,,,,,,,,,,,,,,,,,,
111
[
including "off Federal Aid System" structures, be included in the bi-
nnual inspection program; supplementary bridge inspection reports are
required on 68 structures in the City this year, 40 structures (39 bridges
and one tunnel) are inspected annually while 28 structures are
inspected bi-annually; inspection of one parking structure is required
by prudent engineering practices; the Jefferson Street Old Pedestrian
Underpass under Norfolk Southern Railway is to be inspected annually
per agreement with the railroad; and on July 15, 1996, pursuant to
Ordinance No. 33039-071596, Council authorized Agreements for
Consultant Services for three years with Hayes, Seay, Mattern &
Mattern, Inc., and Mattern and Craig, Inc.
It was further advised that action by Council is necessary to
authorize execution of Amendment No.1 to Agreements for Consultant
Services for year two of three, as follows:
Agreement with Hayes, Seay, Mattern & Mattern, Inc.,
dated July 15,1996, Ordinance No. 33039-071596:
[
1996 work scope:
36 bridges
4 parking garages
$ 73,053.00
1997 work scope:
35 bridges
1 parking garage
57.999.00
1996 and 1997 total agreement
amount
$131,052.00
Agreement with Mattern & Craig, Inc., dated June 14,1997,
Ordinance No. 33039-071596:
1996 work scope:
37 bridges
15 overhead sign structures $ 69,500.00
1997 work scope:
32 bridges
1 tunnel (underpass)
52.400.00
I
1996 and 1997 total agreement
amount
$121,900.00
112
ACTION:
The City Manager recommended that he be authorized to execute
Amendment No.1, in a form to be approved by the City Attorney, to
agreements with Hayes, Seay, Mattern & Mattern, Inc., and Mattern &
Craig, Inc., in the amounts of $57,999.00 and $52,400.00, respectively.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33467 -070797) A RESOLUTION authorizing execution of
Amendment No. 1 to the City's agreement with Hayes, Seay, Mattern &
Mattern, Inc.; and authorizing the execution of Amendment No.1 to the
City's agreement with Mattern & Craig, Inc., for additional engineering
services to be performed in connection with the Bridge Inspection
Program.
(For full text of Resolution, see Resolution Book No. 60, page 25.)
Mr. Trout moved the adoption of Resolution No. 33467-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Council Member Swain inquired about State and/or local
inspection of the Shaffers Crossing Underpass; whereupon, William F.
Clark, Director of Public Works, advised that the City would not
routinelv, as a part of its annual bridge inspection program, inspect the
underpass because the facility comes under the jurisdiction of Norfolk
Southern Railway. He stated that it would appear that the railroad
would be required annually to inspect all of its structures from a
structural standpoint, however, he was unsure if the railroad is required
to report its findings to any Federal regulatory agency on an annual
basis.
Mr. Swain requested that Mr. Clark investigate the matter to
obtain more definitive information.
..~.. ""'.""-""'.~.""-'"
11.,..........._........................
113
[
NEIGHBORHOOD ORGANIZATIONS-PARKS AND RECREATION
-HOUSING/AUTHORITY -PLANNING-GRANTS: The City Manager
submitted a written report advising that the Gainsboro Professional
Park Task Force was one of nine task forces created in December 1992,
to address concerns of the neighborhood; the current objective of the
Task Force is to rehabilitate and reuse a former residential structure
located at 124 Wells Avenue, N. E., for small business use; funding in
the amount of $165,035.00 was approved as part of the City's 1993-94
Community Development Block Grant (CDBG) Program to relocate two
structures (formerly 110 and 111 Wells Avenue) from their locations in
the right-of-way of the Second Street project onto vacant lots on the
west side of Wells Avenue; and project size was later modified to
relocate only one structure (111 Wells Avenue).
It was further advised that the City applied for and received
approval ofa $100,000.00 Clean Site Grant from the Virginia Department
of Housing and Community Development to assist with implementation
of the pi oject; a local match, committed Federal funds, or private sector
commitment is required; and the Clean Sites Grant must be accepted
by Council and appropriated to a revenue account in the Grant Fund.
[
The City Manager recommended that he be authorized to accept
the $100,000.00 matching grant through the Clean Sites Program and
appropriate $100,000.00, with corresponding revenue estimates in
accounts to be established in the Grant Fund by the Director of
Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
"AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund ApproRriations, and
providing for an emergency."
M,. Trout moved the adoption of the ordinance. The motion was
seconded by Mr. Parrott.
I
There were questions with regard to funding for renovation of the
structure at 124 Wells Avenue, N. W., and whether the project has
received the endorsement of the Gainsboro community. John R.
Marlles, Chief, Planning and Community Development, advised that the
structure was formally used as a residential dwelling; however, it is
...
114
proposed to reuse the building for business office purposes, and
renovating a structure for office or business/commercial use is
consid~:- ably more expensive than rehabilitating for residential
purposes.
Question was raised as to whether Historic Gainsboro
Preservation District, Inc., has endorsed the project; whereupon, Mr.
Marlles advised that Historic Gainsboro Preservation District, Inc., was
originally a member of the Gainsboro Coalition, but has since split from
the group of organizations.
The City Manager explained that the Gainsboro Coalition was
composed of seven organizations; however, a small part of the
Gainsboro Coalition did not wish to meet with City staff regarding a
number of projects, and the group broke apart over the realignment and
landscaping'ofWells Avenue. He stated that the present group, which
is referred to as the existing Gainsboro Coalition, consists of
representatives from old First Baptist Church, Southwest Virginia
Community Development Fund, and Total Action Against Poverty.
Evelyn D. Bethel, President, Historic Gainsboro Preservation
District, mc., advised that Historic Gainsboro Preservation District, Inc.,
was a coalition when old First Baptist Church, Total Action Against
Poverty, Southwest Virginia Community Development Fund, and the
Gainsboro Neighborhood Development Organization joined with
Historic Gainsboro Preservation District, the People's Voters League,
and the Roanoke Branch of the NAACP for two main purposes; viz: (1)
to obtain historic designation for the Gainsboro area, and (2) to
preserve the current road structure at that time (1991-92). She stated
that as Historic Gainsboro's main objective was clarified, which
pertained to the Wells Avenue realignment and historic designation, old
First Baptist Church, Total Action Against Poverty, Southwest Virginia
Community Development Fund and the Gainsboro Neighborhood
Development Corporation decided that historic Gainsboro's objectives
had been met and voted against Historic Gainsboro Preservation
District, Inc., along with the Roanoke Branch of the NAACP and the
People's Voters League, which, in effect, put those organizations out
of the groups. She advised that the City Manager was promptly notified
in writing requesting that the remaining group not use the term Historic
Gainsb,..;'), and they proceeded to organize a coalition with City staff
and referred to themselves as the Gainsboro Coalition which has
caused a great deal of confusion. She advised that the Gainsboro
"'~""''''~C~.tlll~'--_
;;'""ji-fv'_--" ,~___:--"J.L,_,,___ ',_" -- .---~...........- ,._~
,;;f:
115
[
Coalition includes First Baptist Church, Total Action Against Poverty,
Southwest Virginia Community Development Fund, and the Gainsboro
Neighborhood Development Corporation, which organizations, along
with the City, proceeded with negotiations, and members of Historic
Gainsboro Preservation District, Inc., People's Voters League and the
RoanokE Branch of the NAACP were not permitted to participate in the
meetings. She explained that the Gainsboro Professional Park grew
out of meetings between members of the Gainsboro Coalition and City
officials, and Historic Gainsboro Preservation District, Inc., was not
permitted to participate in the meetings, therefore, the agreement for
the Gainsboro Professional Park was negotiated without the knowledge
of Gainsboro residents or the Historic Gainsboro Preservation District,
Inc. She advised that the Gainsboro Coalition does not refer to persons
who live in Gainsboro, nor does it refer to persons who support the
goals of Historic Gainsboro Preservation District, Inc.
Mr. White requested that Council Members view the proposed
recommendation not from the standpoint of dollars to be spent, but
from the standpoint of the goodwill that will be generated if the
Gainsboro Professional Park is successful in making a positive impact
on the community for the benefit of small minority businesses.
(
Mr. Harris spoke in support of continuing discussions with the
City Manager and offered an amendment to the motion that the matter
be tabled until the next regular meeting of Council on Monday, July 21,
1997, for further discussion. The amended motion was seconded by
Mr. Swain and adopted, Council Member White voted no.
WATER RESOURCES-EQUIPMENT: The City Manager submitted
a written report recommending acceptance of the bid submitted by
Griffin Pipe Products Company to provide ductile iron water pipe to the
City for a period of one year; and that all other bids received by the City
be rejected.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33468-070797) A RESOLUTION accepting the bid of Griffin Pipe
Products Co., made to the City for furnishing and delivering ductile iron
water pipe; and rejecting all other bids made to the City.
I
(For full text of Resolution, see Resolution Book No. 60, page 26.)
116
ACTION:
Mr. Harris moved the adoption of Resolution No. 33468-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~owers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
OCCUPATIONAL NURSE-CITY EMPLOYEES-HOSPITALS: The
City Manager submitted a written report advising that in March 1995,
Council authorized execution of a contract with lewis-Gale Clinic, Inc.,
to provide part-time physician services to the City for the period April 1 ,
1995 thrv'Jgh June 30, 1995, with an option to renew for two additional
one-year periods; on June 30, 1997, the existing contract for services
expired with lewis-Gale Clinic, Inc.; and specifications were developed
and sent to medical institutions in the Roanoke Valley.
It was explained that one proposal was received from lewis-Gale
Clinic, Inc., and reviewed and evaluated by representatives of
Personnel Management, Occupational Health, and Supply Management.
The City Manager recommended that he be authorized to execute
a contract, in a form to be approved by the City Attorney, with lewis-
Gale Clinic, Inc., to provide part-time physician services, in the amount
of $117.50 per hour, for a period of one year beginning July 1, 1997,
with an option to renew the contract for four additional one-year
periods.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution: .
(#33469-070797) A RESOLUTION authorizing execution of an
agreement with lewis-Gale Clinic, Inc., to provide part-time physician
services for the City's Occupational Health Clinic.
(For full text of Resolution, see Resolution ~ook No. 60, page 27.)
..
(
[
~
ACTION:
...~..If<o~~!"'__~
- -~..-
_.- "...-...-.--.
117
.;.>,:'~"'-(,-
Mr. Swain moved the adoption of Resolution No. 33469-070797.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~owers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
CITY CODE-FIRE DEPARTMENT: The City Manager submitted a
written report advising that Council has historically adopted fire
prevention codes and amendments as often as necessary in the
interest ~f public safety; and City enforcement activities are currently
being conducted under the 1993 Statewide Fire Prevention Code, which
also incorporates the 1993 ~OCA ~asic Fire Prevention Code.
It was further advised that on April 15, 1997, the 1996 Virginia
Statewide Fire Prevention Code became effective, which is a mandatory
Statewide set of regulations that must be complied with for the
protection of life and property from the hazards of fire or explosion; and
the Virginia Statewide Fire Prevention Code supersedes all fire
prevention regulations heretofore adopted by local governments, and
provides authorization for local governments to adopt fire prevention
regulations that are more restrictive or extensive in scope than the
Statewide Fire Prevention Code, Section 27-97, Code of Virginia (1950),
as amended.
The City Manager recommended that Council amend the City
Code to adopt the 1996 Virginia Statewide Fire Prevention Code, with
modifications as set forth in a proposed ordinance, and authorize local
enforcement of the Virginia Statewide Fire Prevention Code through the
local Fir~ Marshal.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33470-070797) AN ORDINANCE amending and reordaining
~12-1, Continuation. composition and control of fire department, ~12-2,
Qualifications of members of fire department, ~12-3, Technical services
ivision generally, of Article I. In General, ~12-16, Adopted, ~12-17,
118
ACTION:
Definitions, t12-18, Amendments, t12-19, Enforcement, t12-20,
Recommendations as to amendments, of Article II, Fire Prevention
Code, of Chapter 12, Fire Prevention and Protection; and t20-74,
Parking. stopping or standing in a fire lane, of Chapter 20, Motor
Vehicle~"', of the Code of the City of Roanoke (1979), as amended, to
update and clarify Chapter 12, Fire Prevention and Protection, of the
Code of the City of Roanoke (1979), as amended; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 28.)
Mr. Trout moved the adoption of Ordinance No. 33470-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------().
(Vice-Mayor Wyatt was absent.)
PARKS AND RECREA TION-COMMUNICA TIONS DEPARTMENT-
CITY Ih,.'ORMA TION SYSTEMS-EQUIPMENT: The City Manager
submitted a written report advising that on May 12, 1997, Council
concurred in development of a regional 800 MHz trunked radio system
for Roanoke City and Roanoke County over the next five fiscal years,
at an estimated cost of $6.7 million for Roanoke City; the project was
included in the City Manager's recommended budget for fiscal year
1997 -98 as a recommended supplemental budget, and Council adopted
the budget on that date; and Phase II design report which is being
prepared by the project consultant, Hayes, Seay, Mattern & Mattern,
Inc., will be completed during the month of July, and will include
detailed specifications for procurement of the system by the City and
the County, which procurement process can then begin after
finalization of system specifications by staff of Roanoke City and
Roanoke County.
It was further advised that options for procurement of the system
permissible under current City Code provisions include competitive
sealed bidding, competitive negotiation for other than professional
services ~nd sole source procurement; the regional radio system
-\
i
i
...~.~
...- -.................~
119
(
proposed for Roanoke City and Roanoke County will be an expansion
of the current three-site 800 MHz trunked simulcast Roanoke County
system to include the City's Mill Mountain site, thereby allowing
seamless communications by City and County staff throughout the
Roanoke City-Roanoke County region; and the City and County will
share ownership, operations and maintenance responsibilities for the
system, and are in the process of developing a draft inter-local
agreement addressing the issues for review by top management, which
agreement may ultimately require the approval of Roanoke City Council
and the Roanoke County Board of Supervisors.
It was explained that the radio system in Roanoke County uses
Motorola, Inc., technology; therefore, the regional system components
purchased by the City must be fully compatible for the system
to function at maximum efficiency and effectiveness; based on
professional findings of the project consultant and review and
confirmation of findings by professional in-house staff, the
procurement process known as competitive sealed bidding is
concluded not to be practicable or fiscally advantageous to the City;
and Motorola, Inc., is the only source practicably available for
procurement of the system.
I
The City Manager recommended that Council concur in the
following actions:
Adopt a proposed resolution determining that the
procurement method known as competitive sealed bidding
is not practicable or fiscally advantageous to the City for
the procurement of radio equipment to expand the existing
Roanoke County 800 MHz trunked simulcast radio system
to include Roanoke City in forming a seamless regional
radio system operating at maximum effectiveness and
efficiency; and authorize, instead, the use of the
procurement method known as competitive negotiation for
other than professional services in a sole source
environment in order to negotiate with Motorola, Inc.; and
Authorize the City Manager to negotiate an agreement with
Roanoke County, in a form to be approved by the City
Attorney, that will define operations and maintenance
rt.:.ponsibilities of the City and the County in relation to
i
120
ACTION:
ACTION:
the regional system, as well as other appropriate rights or
responsibilities of the City and the County, including the
right of each party to use the transmitting facilities of the
other party.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#33471-070797) A RESOLUTION authorizing the use of
competitive negotiation with a sole source provider for the
procurement of a Regional 800 MHz Trunked Radio System.
(For full text of Resolution, see Resolution Book No. 60, page 33.)
Mr. Swain moved the adoption of Resolution No. 33471-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Swain offered the following emergency ordinance:
(#33472-070797) AN ORDINANCE authorizing the City Manager
to enter into an agreement with the County of Roanoke for creation of
a Regional 800 MHz Trunked Radio System.
(For full text of Ordinance, see Ordinance Book No. 60, page 34.)
Mr. Swain moved the adoption of Ordinance No. 33472-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
.........,.;,~,~~.,~.".-
_~. _~__~_.1L~_""""""""
~ .'''~
121
(
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mal'or EJowers---------------------------------________________-----------------------------Ei.
~AYS: ~one--------------------------------__________________----------------------Cl.
(Vice-Mal'or Wl'att was absent.)
EJUDGET-POLlCE DEPARTME~T-HUMA~ DEVELOPME~T-
YOUTH: The Cit)f Manager submitted a written report advising that the
Roanoke Cit)f Office on Youth, in conjunction with the Roanoke Cit)f
Police Department's Communit)f Oriented Policing Efforts (C.O.P.E.)
Unit, submitted a grant application to the State Department of Criminal
Justice Services for funds to implement a program entitled, "Reaching
Out", which is a three-component training program designed to
incorporate the goal of the C.O.P.E. model to reduce juvenile crime,
violence and other negative behaviors/attitudes, to foster better police
communication, and to develop programs/activities within the Cit)f's
highest delinquencl' neighborhoods; and in Mal' 1997, the Office on
Youth, through the Cit)f Manager's Office, received official notification
of application approval, in the amount of $9,ClClCl.ClCl in Federal funds,
with no local monel' required for acceptance of the grant.
I
The Cit)f Manager recommended that Council concur in the
following actions:
Authorize the Cit)f Manager, or his designee, to execute
the appropriate document to accept the award from the
Department of Criminal Justice, in a form to be approved
bl' the Cit)f Attornel'; and
Appropriate $9,ClClCl.ClCl in State grant funds and establish
a corresponding revenue estimate into a Grant Fund
account to be established bl' the Director of Finance.
(For full text, see report on file in the Cit)f Clerk's Office.)
Mr. White offered the following emergencl' budget ordinance:
(#33473-Cl7Cl797) A~ ORDI~A~CE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergencl'.
1
(For full text of Ordinance, see Ordinance EJook ~o. EiCl, page 35.)
122
ACTION:
ACTION:
Mr. White moved the adoption of Ordinance No. 33473-070797.
The motion was seconded by Mr. Harris and adopted by the following
vote:
~
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~owers------------------------------------------------------------------------------Ei.
N .", YS: None--------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. White offered the following resolution:
(#33474-070797) A RESOLUTION accepting a certain grant to
implement a program entitled "Reaching Out" from the Commonwealth
of Virginia's Department of Criminal Justice Services and authorizing
execution of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution ~ook No. EiO, page 3Ei.)
Mr. White moved the adoption of Resolution No. 33474-070797.
The motion was seconded by Mr. Harris and adopted by the following
vote:
--
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~owers------------------------------------------------------------------------------Ei.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
~UDGET-PARKS AND RECREATION-HUMAN DEVELOPMENT-
TOTAL ACTION AGAINST POVERTY-GRANTS-FDETC-YOUTH-
SCHOOLS: The City Manager submitted a written report advising that
the U. S. Department of Agriculture (USDA) has solicited applications
from municipalities to participate in the 1997 Virginia Summer Food
Service Program; the purpose of the program is to provide nutritionally
balanced, healthy meals to children, ages one through 18, from low-
income families at designated sites within the City during the summer
months of 1997; and $15,245.00 was allocated by Council in the 1997-98
budget to the Director of Human Development to'support staffing and
administration of the program.
I
I
l
ACTION:
~..- ~,tttIt~.;C~~"'lt.~
..,.....>-,...;.... .__..;_4~
_ __.__'-l~_~"*,"''''''''''''''''.'
123
It was further advised that a grant application for the Virginia
Summer Food Service Program was prepared by the Office on Youth on
behalf of the City of Roanoke for consideration by the U. S. Department
of Agricldture for funding for the period June 16, 1997 through August
8,1997; and approximately 800 daily meals (lunches) are proposed for
youths at certain participating sites.
The City Manager recommended that Council endorse the
application and concur in the following actions:
Accept the subsequent grant award and authorize the City
Manager to execute all documents necessary to accept the
grant from the U. S. Department of Agriculture, in an
amount not to exceed $66,000.00;
Authorize the Director of Human Development to negotiate
and execute a contract for food service with Roanoke
City Schools, appropriate interdepartment agreements
with Parks and Recreation, and agency agreements with
the Roanoke Redevelopment and Housing Authority and
Total Action Against Poverty, with all agreements and
contracts to be in a form to be approved by the City
A~~")rney; and
Appropriate $66,000.00 in Federal funds and transfer
$15,245.00 from General Fund Account No. 001-054-1270-
2010 to accounts to be established in the Grant Fund by
the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#33475-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 37.)
Mr. Harris moved the adoption of Ordinance No. 33475-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
124
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor E'" wers---------------------------------------------------------------------6.
NAYS: None--------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Harris offered the following resolution:
(#33476-070797) A RESOLUTION endorsing the grant application
made on behalf of the City of Roanoke to the United States Department
of Agriculture for the 1997 Summer Food Service Program, accepting
the subsequent grant award, authorizing execution of the necessary
documents in connection with the grant, and authorizing the
negotiation and execution of the appropriate agreements.
(For full text of Resolution, see Resolution Book No. 60, page 38.)
ACTION: Mr. Harris moved the adoption of Resolution No. 33476-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of May 1997.
(For full text, see Financial Report on file in the City Clerk's Office.)
ACTION:
Without objection by Council, the Mayor advised that the
Financipl Report would be received and filed.
..
~-'-~'~'"'-lt;~tII",-;_
~".,....~J._ ____, _._,__ ._._,...,_.-............_...~..._..,
125
-~;;';:,... '-."':
[
BUDGET-SEWERS AND STORM DRAINS-CITY NURSING HOME-
ROANOKE CIVIC CENTER-HOTEL ROANOKE CONFERENCE CENTER-
VIRGINIA TECH-UTILITY LINE SERVICES-MANAGEMENT AND
BUDGET-CITY INFORMATION SYSTEMS-TRANSPORTATION FUND-
FLEET MAINTENANCE FUND-RISK MANAGEMENT FUND-SCHOOLS-
WA TER RESOURCES: The Director of Finance submitted a written
report advising that at the close of fiscal year 1997, budget funds were
obligated for outstanding encumbrances; purchase orders or contracts
were issued for goods and services as of the close of fiscal year 1995,
but delivery of goods or performance of services had not been
completed; and reappropriation of the funds carries forward unspent
budget funds that were originally appropriated and are contractually
obligated for goods and services.
Appropriation amounts are as follows:
General Fund
Open Encumbrances
$ 3.199.358.00
Water Fund
Open Encumbrances
$
126.075.00
I
Sewage Fund
Open Encumbrances
$
605.485.0Q
Civic Center Fund
Open Encumbrances $
76.389.00
Nursing Home Fund
Open Encumbrances $
21.803.00
City Information
Systems Fund
Open Encumbrances $
66.895.00
Materials Control Fund
Open Encumbrances $
219.00
Management Services Fund
Open Encumbrances $
,; ~--
13.412.00
r
Utility Line Services Fund
Open Encumbrances
$
157.366.00
126
ACTION:
Fleet Management Fund
Open Encumbrances
$ 1.472.636.00
Risk Management Fund
Open Encumbrances
$
....
8.803.00
School Fund
Open Encumbrances
$ 1,807.467.00
The Director of Finance recommended that Council appropriate
the abovedescribed funds to the current year budget in order that
encumbrances may be properly liquidated.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#33477 -070797) AN ORDINANCE to amend and reordain certain
section=:. ~fthe 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 39.)
Mr. Harris moved the adoption of Ordinance No. 33477-070797.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Parrott offered the following emergency budget ordinance:
(#~3478-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 42.)
-
[
I
r
ACTION:
ACTION:
ACTION:
..~",...""~:",,,~_..---
... ...........-...................,
127
Mr. Parrott moved the adoption of Ordinance No. 33478-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Elowers------------------------------------------------------------------------------fi.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Swain offered the following emergency budget ordinance:
(#33479-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Sewage Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Elook No. fiO, page 43.)
" .-
Mr. Swain moved the adoption of Ordinance No. 33479-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Elowers------------------------------------_____________-----------------------------fi.
N~YS: None-------------------------------------_____________----------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Trout offered the following emergency budget ordinance:
(#33480-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Elook No. fiO, page 44.)
Mr. Trout moved the adoption of Ordinance No. 33480-070797.
The motion was seconded by Mr. White and adopted by the following
vote:
128
ACTION:
ACTION:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma3for ~owers------------------------------------------------------------------------------Et.
NAYS: None------------------------------------------------------------------------().
(Vice-Ma3for W3fatt was absent.)
Mr. White offered the following emergenc3f budget ordinance:
(#33481"()7()797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Nursing Home Fund Appropriations, and
providing for an emergenc3f.
(For full text of Ordinance, see Ordinance ~ook No. Et(), page 44.}
Mr. White moved the adoption of Ordinance No. 33481-()7()797.
The motion was seconded b3f Mr. Harris and adopted b3f the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma3for ~owers------------------------------------------------------------------------------Et.
NAYS: None------------------------------------------------------------------------().
(Vice-Ma3for W3fatt was absent.)
Mr. Harris offered the following emergenc3f budget ordinance:
(#33482-()7()797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 City' Information S3fstems Fund Appropriations,
and providing for an emergenc3f.
(For full text of Ordinance, see Ordinance ~ook No. Et(), page 45.}
Mr. Harris moved the adoption of Ordinance No. 33482-()7()797.
The mo.::"n was seconded b3f Mr. Parrott and adopted b3f the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma3for ~owers------------------------------------------------------------------------------Et.
NAYS: None------------------------------------------------------------------------().
-
(Vice-Ma3for W3fatt was absent.)
..
[
I
I
ACTION:
ACTION:
~. ", ..........-.-..~, ,,.,'...'
..~ ..........- -.............,...,
129
Mr. Parrott offered the following emergency budget ordinance:
(t"~3483-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Materials Control Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 46.)
Mr. Parrott moved the adoption of Ordinance No. 33483-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------_______-----------------------------6.
NAYS: None----------------------------------------__________----------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Swain offered the following emergency budget ordinance:
(#33484-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Management Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 47.)
Mr. Swain moved the adoption of Ordinance No. 33484-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers---------------------------------_______________------------------------------6.
NAYS: None--------------------------------__________________----------------------0.
.',)
(Vice-Mayor Wyatt was absent.)
Mr. Trout offered the following emergency budget ordinance:
130
(#33485-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Utility Line Services Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 48.)
ACTION: Mr. Trout moved the adoption of Ordinance No. 33485-070797.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. White offered the following emergency budget ordinance:
(#33486-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Fleet Management Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 48.)
ACTION:
Mr. White moved the adoption of Ordinance No. 33486-070797.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Harris offered the following emergency budget ordinance:
(#33487 -070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Risk Management Fund Appropriations, and
providing for an emergency.
-
(For full text of Ordinance, see Ordinance Book No. 60, page 49.)
...
[
I
I
ACTION:
ACTION:
~_.,~~~
____ .---.l!~'~ ....._~_'-
131
Mr. Harris moved the adoption of Ordinance No. 33487-070797.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor E!owe~------------------------------------------------------------------------------1).
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Parrott offered the following emergency budget ordinance:
(#33488-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance E!ook No. 1)0, page 50.)
Mr. Parrott moved the adoption of Ordinance No. 33488-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Membe~ Swain, Trout, White, Harris, Parrott and
Mayor E!owers---------------------------------------_________------------------------------1).
NAYS: None---------------------------------------___________----------------------0.
(Vice-Mayor Wyatt was absent.)
CITY ATTORNEY:
ELECTIONS-COUNCIL: The City Attorney submitted a written
report advising that the Modified Election District Task Force made its
final report to Council on Monday, June 11), 1997, at which time the
matter was referred to the City Attorney's Office for the purpose of
establishing a public hearing to be held at the Roanoke Civic Center.
The City Attorney further advised that his report will provide
background information for Council and recommends a public hearing
to be held on July 28, 1997, with two City Council work sessions, one
before and one after the public hearing.
132
The City Attorney explained that the Task Force has
recommended that in May 2000, the Mayor be elected at large and three
Council Members be elected from districts, and oft; the first Tuesday in
May 2002, the Vice-Mayor be elected at large and the other two Council
Members be elected from districts; implementation of the foregoing
timetable can be accomplished by holding a referendum in either
November 1997 or May 1998; although Council has not acted on the
issue, the proposed chronology assumes a November 1997
referendum; and if a referendum is to be held in November,
considerable work is necessary by Council and the City Attorney's
Office in a short period of time.
The City Attorney further explained that a second procedure,
which has not recently been utilized in the City of Roanoke, permits the
holding of a referendum with respect to a proposed Charter
amendment; specifically, Section 15.1-834, Code of Virginia (1950), as
amende~ permits a municipality to hold an election to determine if the
qualified voters desire that the Council request a specific amendment
to the City Charter from the General Assembly, thus, when a
referendum is held, the electorate votes to approve or reject a specific
amendment to the City Charter, which means that (1) the specific
charter amendment language, including all the details of the modified
election district plan agreed to by City Council, and (2) the specific
language of the question to be placed on the ballot must be agreed to
so that a Writ of Election can be obtained from the Circuit Court 60
days in advance of the date of the referendum.
In order to allow Council the opportunity to adequately consider
and resolve these and other issues, the City Attorney advised that two
City Council work sessions are proposed - one session before the
public hearing and the second after the public hearing; the work
session prior to the public hearing will prepare Council to better
understand issues that may be raised by citizens at the public hearing;
the work session after the public hearing will afford Council the
opportunity to consider any issues raised by citizens at the public
hearing. ; nd a date and time for a third Council work session have been
set aside in case a third session is needed; and Council will need to
approve the proposed schedule for work sessions and public hearing
by motion.
The City Attorney proposed the following chronology if a
November 1997 referendum is to be held:
-
r
07/15/97
8:30 a.m.
07/18/97
07/28/97
7:00 p.m.
07/29/97
2:00 p.m.
08/12/97
2:00 p.m.
08/18/97
[
08/19/97
09/06/97
10/24/97
11/04/97
'~' ~.;.c.--':""""':-""Y"'::/;--'--:~~:,-~jf~i':~C:-"';:-.'_""__~-'--' ._"__c'tI-_~__~,_,
;.;~-
133
. ..r'"
City Council holds first work session to consider modified
election district system recommended by Citizen's Task
Force.
Publish Notice of Public Hearing in The Roanoke Times
and Roanoke Tribune.
City Council holds public hearing on election district plan
recommended by Citizen's Task Force.
Second City Council work session.
Reserved for third City Council work session if needed.
City Council adopts resolution approving language of
proposed Charter amendment and question to be placed
on ballot and directing City Attorney to take action
necessary to cause a referendum to be held.
File petition requesting entry of Writ of Election by Circuit
Court.
Writ of Election entered by Circuit Court must be filed with
State Board of Elections 60 days prior to date of
referendum.* Section 24.2-682. See Section 24.2-684 as to
form of ballot.
Text of or an informative summary of proposed Charter
amendment must be published at least 10 days prior to
referendum. Section 15.1-384 (Section 15.2-201 after
10/01/97).
Referendum as to proposed Charter amendment.
e,
City Attorney will seek Department of Justice preclearance of
date and procedures relating to referendum under the Voting
Rights Act (not preclearance of plan; this comes only after
General Assembly approval).
*
(For full text, see report on file in the City Clerk's Office.)
.i
II
134
ACTION:
Mr. Trout moved that Council concur in the report of the City
Attornev, The motion was seconded by Mr. Swain and adopted.
........,
BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS PROGRAM:
The City Attorney submitted a written report advising that at the Capital
Improvement Program Workshop on June 26, 1997, Council was briefed
on the schedule of legal actions required for conduct of a bond
referendum on November 4, 1997; the timetable which was suggested
on June 26 was intended to give Council the maximum amount of time
to make its decisions with respect to the Capital Improvement Program
and bond issue and still meet legal deadlines; and given that Council
completed its deliberations with respect to the Capital Improvement
Program on June 26, an updated schedule is provided.
It was further advised that prior to the adoption of any ordinance
authorizing issuance of bonds, Council is required to hold a public
hearing; after the public hearing on July 21, 1997, Council will need to
adopt two ordinances, viz: the first ordinance will authorize issuance
of bonds, and the second ordinance will direct and provide for a bond
referendum; the latter ordinance will set out the question to be placed
on the t: '11d referendum ballot; immediately after Council's adoption of
the two bond ordinances on July 21, a petition will be filed with the
Circuit Court requesting the entry of a Writ of Election ordering the
bond referendum on November 4, 1997, which must be entered by the
Circuit Court and filed with the State Board of Elections at least 60 days
prior to Election Day; and at least ten days prior to the election, the
General Registrar will cause a notice of election with respect to the
bond referendum to be published in a newspaper of general circulation.
.-...
The City Attorney explained that a bond referendum cannot be
held without approval of the United States Department of Justice under
the Voting Rights Act; as in the case of any election, the Justice
Department will review the date of the election, election procedures,
etc., to determine whether there is any abridgement of minority voting
rights; and a request for expedited consideration will be submitted to
the Justice Department immediately after the Circuit Court has entered
the Writ of Election requiring the referendum.
The City Attorney proposed the following schedule of legal
actions.
.-...
1
[
[
I
w
ACTION:
"'~'"""'~~Ulll''-_. ._,._.~..~ _'_..._~,.;..-"",c__..,..;..Cl,.._ _~Ji' ~__~"
07/07/97
07/14/97
07/21/97
07/22/97
09/06/97
1 0/25/97
11/04/97
135
Publish first Notice of Public Hearing in
newspaper of general circulation, as required
by Section 15.1-227.8, Code of Virginia
(1950), as amended. Ordinances to be
considered by City Council on July 21, 1997,
must be filed in the Office of the City Clerk for
review by public.
Publish second Notice of Public Hearing
required by Section 15.1-227.8.
Council holds required public hearing and
adopts ordinance authorizing bond issue and
ordinance directing and providing for a bond
referendum.
Present petition requesting Writ of Election to
Circuit Court.
Writ of Election entered by Circuit Court must
be filed with State Board of Elections at least
60 days prior to election day. Section 24.2-
682. See Section 24.2-684 as to form of
ballot. *
Publish notice of election at least ten days
before election. Section 15.1-227.12
Election Day
* Referendum must also be approved by the Department
of Justice under the Voting Rights Act. A minimum of 60
days is required for approval, but we cannot submit until
order is entered.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the report of the City
Attorney. The motion was seconded by Mr. Swain and adopted.
136
ACTION:
REPORTS OF COMMITTEES:
ZONING-CITY PROPERTY-COMMUNICATIONS DEPARTMENT-
LEASES-WATER RESOURCES-EQUIPMENT -STREETS AND ALLEYS:
Council Member James O. Trout, Vice-Chairperson, Water Resources
Committee, presented a written report on behalf of the Committee, with
regard to execution of a lease agreement with Virginia PCS Alliance,
LLC, for leasing space on City-owned facilities to locate personal
communication system antenna.
~...-..-'"
A staff report advised that a desire to locate Personal
Communication System (PCS) antenna on one of the City's water tanks
has been expressed by Virginia PCS Alliance, LLC, a PCS provider; and
on January 21, 1997, Council approved and adopted the City of
Roanok' policy as to wireless telecommunications facilities located on
City property, in accordance with recommendations set forth in a report
of the Water Resources Committee, under date of January 21, 1997.
It was explained that a lease agreement for use of City facilities
has been negotiated with Virginia PCS Alliance, LLC, for use of the
Washington Heights Tank site, located in the 4100 block of Wyoming
Avenue, N. W., Official Tax No. 2770406.
The Water Resources Committee recommended that Council -"
authorize the City Manager to execute a lease agreement, subject to
approval as to form by the City Attorney, with Virginia PCS Alliance,
LLC, for use of the Washington Heights Tank site, located in the 4100
block of Wyoming Avenue, N. W., Official Tax No. 2770406, in
accordance with City policy.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first rea~lng:
(#33489) AN ORDINANCE authorizing the proper City officials to
enter into a Lease Agreement between the City and Virginia PCS
Alliance, L.C., a Virginia Limited Liability Company, for use of the
Washington Heights Water Tank and site located in the 4100 block of
Wyoming Avenue, N. W., and the use of the Summit Water Tank and
site located in the area of 4500 Franklin Road, S. W., on the dead end
-
.......
..
""""W"''"'~'~__ ",,-,~--"=,,-,,_~,,-,...,-,-;.~"-,"-~'I_~___._.--, _____~_~._................"
~
137
, -~~ ~<--<"..<;~<'~:-
[
of Summit Way Drive, S. W., (a private road) for the placement,
operation, and maintenance of Personal Communication System
antennas and related equipment, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 59.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NA~S: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
t J
I
SEWERS AND STORM DRAINS-EASEMENTS-CITY PROPERTY-
WATER RESOURCES: Council Member James O. Trout, Vice-
Chairperson, Water Resources Committee, presented a written report
on behalf of the Committee, with regard to acquisition of certain
property rights across a vacant lot in connection with the Westchester
Sanitary Sewer Project.
A staff report advised that the Westchester Sanitary Sewer was
constructed by a developer in the late 1940's; an easement was
provided for the sewer, however, the developer mistakenly constructed
the sewer outside the dedicated easement; the Westchester area was
located :.1 Roanoke County at that time, and the area was annexed by
the City in 1976; and the property owner has agreed to sell a 15-foot
sanitary sewer easement for $12,000.00, plus a public water service
connection and meter at 4015 Mudlick Road, S. W.
The Water Resources Committee recommended that Council
authorize acquisition of a 15-foot sanitary sewer easement, in a form to
be approved by the City Attorney, for the Westchester Sanitary Sewer
across property described as Official Tax No. 5060725.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
I
138
ACTION:
(#33490-070797) AN ORDINANCE providing for acquisition of
certain property rights across a vacant lot identified by Roanoke City
Tax Map No. 5060725, in connection with the Westchester Sanitary
Sewer Project, upon certain terms and conditions; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 51.)
Mr. Trout moved the adoption of Ordinance No. 33490-070797.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
SEWERS AND STORM DRAINS-PIPE LINES/STORAGE TANKS-
NORFOLK SOUTHERN CORPORA TION-L1CENSES-WA TER
RESOURCES: Council Member James O. Trout, Vice-Chairperson,
Water Resources Committee, presented a written report on behalf of
the Committee, with regard to execution of an agreement with Norfolk
and Western Railway Company to construct, remove, replace, and
maintain a sanitary sewer pipeline located on railroad property and to
indemnify the railroad of liability related to such construction, removal,
replacement, and maintenance in connection with the Roanoke River
Interceptor Sewer Project.
A staff report explained that the Roanoke River Interceptor Sewer
Replacement Project consists of replacing the existing sewer line with
a larger sewer line from the Water Pollution Control Plant to the
western City limits; the project will follow Norfolk and Western Railway
property on the opposite side of the Roanoke River from the Water
Pollutio~, Control Plant; agreements are required with Norfolk and
Western Railway to allow the City to construct, remove, replace, and
maintain the sanitary sewer pipeline across property owned by the
railroad; and in order to allow the City to do the work, the railroad
requires the City to agree to broad indemnification of the railroad,
including environmental matters.
..
[
I
I
...
ACTION:
~',,_di.
It, :~_..........-....-...,
139
The Water Resources Committee recommended that Council
authorize the City Manager to execute the necessary agreement with
Norfolk and Western Railway Company, in a form to be approved by the
City Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33491-070797) AN ORDINANCE approving and authorizing
execution of an agreement with the Norfolk and Western Railway
Company to allow installation of a sanitary sewer line across property
owned by the railroad in connection with the Roanoke River Interceptor
Sewer Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 52.)
Mr. Trout moved the adoption of Ordinance No. 33491-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bower!5------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
BUDGET - TRAFFIC-CONDEMNA TION PROCEEDINGS-CITY
PROPERTY-WATER RESOURCES-STREETS AND ALLEYS: Council
Member James O. Trout, Vice-Chairperson, Water Resources
Committee, presented a written report on behalf of the Committee, with
regard to acquisition of certain property rights needed by the City for
intersection widening in connection with the installation of traffic
signals at the intersection of Hershberger Road and Westside
Boulevard, N. W., and the intersection of Main Street, Elm Avenue and
Ferdinand Avenue, S. W.
A staff report advised that the intersection of Hershberger
Road and Westside Boulevard, N. W., as well as the intersection of
Main Street/Elm Avenue/Ferdinand Avenue, S. W., are locations which
are justi*~ed for signalization in the City; the Capital Improvement
140
Program adopted by Council on August 8, 1994, includes projects for
installation of new traffic signals at these intersections, and the bond
referendum approved by the voters on November 8, 1994, approved
funding for the Capital Improvement Program.
It was further advised that traffic signal plans are presently being
developed, and upon completion, the plans will enable the City to begin
material requisitions for items such as the traffic signal controller and
cabinet and galvanized poles with mast arms which usually require five
months for fabrication and delivery; related underground conduit and
pole bas'? work, and roadway widening for a turn lane on Hershberger
Road, will need to be contracted out; schedule for completion of the
HershbergerlWestside intersection is the end of 1997, while the
Main/Elm/Ferdinand intersection will be completed in early 1998; and
funding is needed for acquisition of certain property rights which will
need to be acquired on the following official tax numbers, pursuant to
agreements based on appraisals:
PROPERTY OWNER OFFICIAL TAX NO.
City of Roanoke 2670901
R. Kent Wright 6390229
Mohammad Jan Khan 2670208
Timothy D. Wright 2670201
B & D Comics, Inc. 1120901
Lee Limited, Inc. 1120902
1120903
The Water Resources Committee recommended that Council
concur in the following actions:
Transfer $25,000.00 from Account No. 008-052-9701-9191,
Public Improvement Bonds 1996 - Streets and Sidewalks,
into Account No. 008-052-9561-9001, Traffic Signal -
Installation of New Signals; and
-
(
I
I
-
ACTION:
ACTION:
...-......'".~_-_Il-,~'..
........-.....---................,
.11
141
....,..~- ~~.;-..,~>
Provide authorization to secure the necessary property
rights identified above by making offers based upon
appraisals not to exceed $25,000.00 and providing for the
City Attorney to institute condemnation proceedings if
necessary .
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33492-070797) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 53.)
Mr. Trout moved the adoption of Ordinance No. 33492-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowe~-------------------------------------------______-----------------------------6.
NAYS: None-------------------------------------------_______----------------------0.
(Vice-Mayor Wyatt was absent.)
Mr. Trout offered the following emergency ordinance:
(#33493-070797) AN ORDINANCE providing for acquisition of
certain property rights needed by the City for the inte~ection widening
in connection with the installation of a traffic signal at the inte~ections
of (a) Hershberger Road and Westside Boulevard, N. W., and (b) Main
Street, F.:~ Avenue, and Ferdinand Avenue, S. W.; setting a certain limit
on the consideration to be offered by the City; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 54.)
Mr. Trout moved the adoption of Ordinance No. 33493-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
142
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)ror ~owers------------------------------------------------------------------------------Ei.
~AYS: ~one------------------------------------------------------------------------().
(Vice-Ma)ror W)ratt was absent.)
CI rY PROPERTY-SPECIAL PERMITS-CHURCHES-STREETS A~D
ALLEYS-WATER RESOURCES: Council Member James O. Trout, Vice-
Chairperson, Water Resources Committee, presented a written report
on behalf of the Committee, with regard to authorization to grant a
conditional permit to Raleigh Court United Methodist Church for
encroachment of a parking area into the Cit}t right-of-wa)r along
Windsor Avenue, S. W.
A staff report advised that the facilit}t located at the corner of
Windsor Avenue and Grandin Road, S. W., is owned b)r Raleigh Court
United Methodist Church; and expansion of the parking area for the
Church is being done to provide additional spaces and handicapped
accessibilit}t .
It was explained that the proposed expansion to the parking area
will encroach approximatel)r five feet into the right-of-wa)r of Windsor
Avenue, S. W.; the surface of the proposed parking area will be lower --
than the existing surface and will more closel)r match the level of the
existint .idewalk; the propert)r owner has requested a conditional
permit to allow the expansion to be constructed; a setback variance
ma)r need to be obtained from the ~oard of Zoning Appeals (~ZA);
current parking spaces along Windsor Avenue alread)r appear to
encroach in the public right-of-wa)r; and the owner's representative has
been notified of possible ~oard of Zoning Appeals requirements.
The Water Resources Committee recommended that Council
authorize a conditional permit to Raleigh Court United Methodist
Church to allow encroachment of the parking area into the Cit}t right-of-
wa)r along Windsor Avenue, S. W., in a form to be approved b)r the Cit)r
Attorne)r, and subject to an)r required approval b)r the ~oard of Zoning
Appeals.
(For full text, see reports on file in the Cit}t Clerk's Office.)
..
f
(
I
ACTION:
ACTION:
~c",,~.~,,-.---,...___-,-~...~...............__~_.-l-_ _.:_ _~__;-*-~__~..,
143
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33494) AN ORDINANCE granting a conditional permit to allow
for the encroachment of a parking area over and into the right-of-way
along Windsor Avenue, S. W., located adjacent to the parking area of
the Raleigh Court United Methodist Church, Official Tax No. 1440701,
subject to any required approval of the Board of Zoning Appeals, upon
certain tP.rms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 60.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bower!S------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: ~ ,
Pr;'lICE DEPARTMENT-DECEASED PERSONS: Mr. Swain offered
the following resolution memorializing the late M. David Hooper, Chief
of Police:
(#33495-070797) A RESOLUTION memorializing the late M. David
Hooper.
(For full text of Resolution, see Resolution Book No. 60, page 55.)
Mr. Swain moved the adoption of Resolution No. 33495-070797.
The motion was seconded by Mr. Harris and adopted by the following
vote:
144
ACTION:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)'or ~owers------------------------------------------------------------------------------Ei.
........,
NAYS: None------------------------------------------------------------------------().
(Vice-Ma)'or W)'att was absent.)
ZONING-STREETS AND ALLEYS: Ordinance No. 33457 rezoning
a certain tract of land located on the north side of Cove Road, N. W.,
containing 5.78 acres, more or less, and identified as Official Tax No.
Ei41 ()111, from RS-3, Residential Single-Famil)' District, to RM-3,
Residential Multifamil)', High Densit)' District, subject to proffers
contained in the First Amended Petition filed in the Office of the Cit)'
Clerk on Ma)' 22, 1997, having previousl)' been before the Council for
its first reading on Monda)', June 1Ei, 1997, read and adopted on its first
reading ;;,:nd laid over, was again before the bod)', Mr. Parrott offering
the following for its second reading and final adoption:
(#33457 -()7()797) AN ORDINANCE to amend i3Ei.1-3, Code of the
Cit)' of Roanoke (1979), as amended, and Sheet No. Ei41, Sectional 197Ei
Zone Map, Cit)' of Roanoke, to rezone certain propert)' within the Cit)',
subject to certain conditions proffered b)' the applicant.
-.
(For full text of Ordinance, see Ordinance ~ook No. Ei(), page 1.)
Mr. Parrott moved the adoption of Ordinance No. 33457 -()7()797.
The motion was seconded b)' Mr. Trout and adopted b)' the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)'or ~owers------------------------------------------------------------------------------Ei.
NAYS: None------------------------------------------------------------------------().
(Vice-Mayor W)'att was absent.)
ZONING: Ordinance No. 33458 rezoning a certain tract of land
containing 114 parcels in the Norwich neighborhood located in the
southwest quadrant of the Cit)', bounded generall)' b)' Penn Street or
Charlevoix Court on the north, b)' Roanoke Avenue on the south, b)'
Ashlawn Street on the east and b)' ~ridge Street or Irvine Street on the
west, Official Tax Nos. 142()8()1, 142()8()2, 142()8()3, 142()8()4, 142()8()5,
-
..
........~._~':...._...._.--'-'----'-.-""'-... -";'........-:1..'-W;.-._.,.<1_ __',ij, ..............'-~,,-,
I!.
145
(
1420806, 1420807, 1420808, 1420809, 1420810, 1420811, 1420812,
1420816, 1420817, 1420818, 1420819, 1420820, 1420821, 1420822,
1420823, 1420824, 1420825, 1420826, 1420827, 1420907, 1420908,
1420909, 1420910, 1420911, 1420912, 1420913, 1420914, 1421010,
1421011, 1421012, 1421013, 1421014, 1421015, 1421016, 1421017,
1421018, 1421110, 1421111, 1421112, 1421113, 1421114, 1421115,
1421116, 1421117, 1421118, 1421119, 1421120, 1421121, 1421122,
1420916, 1420917, 1420919, 1420920, 1420921, 1420922, 1420923,
1420924, 1420925, 1421001, 1421002, 1421003, 1421004, 1421005,
1421006, 1421007, 1421008, 1421009, 1421101, 1421102, 1421103,
1421104, 1421105, 1421106, 1421107, 1421108, 1421109, 1420315,
1420316, 1420317, 1420318, 1420319, 1420320, 1420321, 1420322,
1420323, 1420509, 1420510, 1420511, 1420512, 1420513, 1420514,
1420515, 1420516, 1420501, 1420502, 1420503, 1420504, 1420505,
142050f. 1420507, 1420508, 1420402, 1420403, 1420404, 1420405,
1420406, 1420407, 1420408, 1420409, from HM,Heavy Manufacturing
District, to RS-3, Residential Single-Family District, pursuant to the First
Amended Petition filed in the Office of the City Clerk on May 27, 1997;
that certain tract of land containing 31 parcels, in the Norwich
neighborhood located in the southwest quadrant of the City, bounded
generally by Roanoke Avenue on the north, by Norwich Park on the
east and by Bridge Street on the west, Official Tax Nos. 1421601,
1421602, 1421603, 1421201, 1421202, 1421203, 1421627, 1421628,
1421629, 1421204, 1421205, 1421206, 1421207, 1421208, 1421209,
1421210, 1421211, 1421215, 1421217, 1421218, 1421219, 1421220,
1421221, 1421222, 1421223, 1421224, 1421301, 1421303, 1421304,
1421308, 1322201, from LM, Light Manufacturing District, to RS-3,
Residential Single-Family District, pursuant to the First Amended
Petition filed in the Office of the City Clerk on May 27, 1997; that a
certain tract of land containing six parcels, in the Norwich
neighborhood, bounded generally by Norfolk Southern Railway lines on
the north and Roanoke Avenue on the south, including one parcel on
the south side of Roanoke Avenue, Official Tax Nos. 1322002, 1322003,
1322004, 1322026, 1322027 and 1322201, from LM, Light Manufacturing
District, to RS-3, Residential Single-Family District, pursuant to the First
Amended Petition filed in the Office of the City Clerk on May 27,1997;
that certain tract of land containing three parcels, in the Norwich
neighborhood, bounded on the north by Roanoke Avenue and on the
west by Rolfe Street (known as Norwich Park and Recreation Center),
owned by the City of Roanoke, Official Tax Nos. 1322110, 1421402 and
1421405, from LM, Light Manufacturing District, to RS-3, Residential
Single-Family District, pursuant to the First Amended Petition filed in
I
I
146
ACTION:
the Office of the City Clerk on May 27, 1997; that certain tract of land
containing three parcels in the Norwich neighborhood on the east side
of Bridge Street, Official Tax Nos. 1420314, 1420901 and 1420926, from
HM, Heavy Manufacturing District, to CN, Neighborhood Commercial
District, .. ursuant to the First Amended Petition filed in the Office of the
City Clerk on May 27,1997, having previously been before the Council
for its first reading on Monday, June 16, 1997, read and adopted on its
first reading and laid over, was again before the body, Mr. White
offering the following for its second reading and final adoption:
(#33458-070797) AN ORDINANCE to amend 136.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 132 and 142,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
(For full text of Ordinance, see Ordinance Book No. 60, page 2.)
Mr. White moved the adoption of Ordinance No. 33458-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
Ms. Patricia Toney, 2222 Russell Avenue, S. W., and The
Reverend Bruce Robinson, 520 King George Avenue, S. W., appeared
before Council and expressed appreciation on behalf of the Norwich
community .
STREETS AND ALLEYS: Ordinance No. 33459 permanently
vacating, discontinuing and closing a portion of a 12-foot wide alley as
the same is bounded on the west by parcels identified as Official Tax
Nos. 2120801 - 2120806, inclusive, and on the east by parcels identified
as Official Tax Nos. 2120810 - 2120815, inclusive, having previously
been before the Council for its first reading on Monday, June 16, 1997,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final ad~~tion:
-
(
I
I
ACTION:
ACTION:
................,......-..._1Jt:..,. ,.~;.,_,.. "" \'--"-').-'-"_~~~;:
".c.,a~_~__""""""""'f
147
(#33459-070797) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 5.)
Mr. Trout moved the adoption of Ordinance No. 33459-070797.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers-----------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
ZONING: Ordinance No. 33460 rezoning six tracts of land lying
to the south of Orange Avenue (State Route 460) on 10th Street, Official
Tax Nos. 2120810, 2120811, 2120812, 2120813, 2120814, and 2120 815,
from RM-2, Residential Multifamily, Medium Density District, to C-2,
General Commercial District, subject to certain proffers contained in
the First Amended Petition filed in the Office of the City Clerk on
June 3, 1997, having previously been before the Council for its first
reading on Monday, June 16,1997, read and adopted on its first reading
and laiel over, was again before the body, Mr. Parrott offering the
following for its second reading and final adoption:
(#33460-070797) AN ORDINANCE to amend ~36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 212, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 7.)
Mr. Parrott moved the adoption of Ordinance No. 33460-070797.
The motion was seconded by Mr. White and adopted by the following
vote:
148
ACTION:
i
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)'or EJowers------------------------------------------------------------------------------Ei.
NAYS: None------------------------------------------------------------------------().
(Vice-Ma)'or W)'att was absent.)
CITY CODE-ZONING: Ordinance No. 334Ei1 amending and
reordaining 13Ei.1-25(), Special exception uses, of Subdivision A. LM:
Light Manufacturing District, of Division 4, Industrial Districts, of Article
III, District Regulations, of Chapter 3Ei.1, Zoning, of the Code of the Cit)f
of Roanoke (1979), as amended, b)' adding new subsection (8) to
provide Jor automobile paint and bod)' shops as a special exception
use, having previousl)' been before the Council for its first reading on
Monda)', June 1 Ei, 1997, read and adopted on its first reading and laid
over, was again before the bod)', Mr. White offering the following for its
second reading and final adoption:
(#334Ei1-()7()797) AN ORDINANCE amending and reordaining
13Ei.1-25(), Special exception uses, of Subdivision A. LM: Light
Manufacturing District, of Division 4, Industrial Districts, of Article III,
District Regulations, of Chapter 3Ei.1, Zoning, of the Code of the Cit)f of
Roanoke (1979), as amended, b)' adding new subsection (8) to provide
for automobile paint and bod)' shops as a special exception use.
(For full text of Ordinance, see Ordinance EJook No. Ei(), page 8.)
Mr. White moved the adoption of Ordinance No. 334Ei1-()7()797.
The motion was seconded b)' Mr. Trout and adopted b)' the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Ma)'or EJowers--------------------------------------------------~~~-------------------------Ei.
NAYS: None------------------------------------------------------------------------().
(Vice-Ma)'or W)'att was absent.)
ZONING: Ordinance No. 334Ei2 rezoning a certain tract of land
containing approximatel)' two acres, I)'ing along the south side of the
9()() block of Moorman Road, N. W., the northwest corner of 1 ()th Street
and Moorman Road and the southeast corner of Moorman Road and 9th
Street, Official Tax Nos. 211 ()21 (), 211 ()211, 211 ()212, 211 ()227, 211 ()228,
.
I
I
I
-
ACTION:
......~,,.,
_' ..<' ...~. "__~'_::--'''':,'':':''';; l." '~;;:;.''''4'~.-:",.:J.'.t _ _ _..:.;.._ .__. -:-:,__}",.-..___ _.............., i
149
2110229,2110230,2110401,2110402, 2121214and 2121215, from RM-2,
Residential Multifamily Medium District, and C-1, Office District, to C-2,
General Commercial District, subject to proffers contained in the
amended petition filed in the Office of the City Clerk on March 6, 1997,
having previously been before the Council for its first reading on
Monday, June 16,1997, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
(#33462-070797) AN ORDINANCE to amend 136.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicants.
(For full text of Ordinance, see Ordinance Book No. 60, page 10.)
Mr. White moved the adoption of Ordinance No. 33462-070797.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
SCHOOLS-STREETS AND ALLEYS: Ordinance No. 33463
permanently vacating, discontinuing and closing a certain
undesignated public right-of-way abutting the northerly property line of
Woodrow Wilson Junior High School, and the westerly right-of-way
boundary of Dudding Street and Carter Road, S. W., in order to
establi~:, a new right-of-way boundary along the westerly side of
Dudding Street and Carter Road, as shown on a plat for the City of
Roanoke recorded in Deed Book 620, page 312, having previously been
before the Council for its first reading on Monday, June 16, 1997, read
and adopted on its first reading and laid over, was again before the
body, Mr. Harris offering the following for its second reading and final
adoption:
(#33463-070797) AN ORDINANCE permanently vacating,
discontinuing and closing certain undesignated public rights-of-way in
the City of Roanoke, Virginia, and rededicating and establishing new
150
ACTION:
ACTION:
right-of-way boundaries, pursuant to ~15.1-482(b) of the Code of
Virginia (1950), as amended, as are more particularly described
hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 11.)
Mr. Harris moved the adoption of Ordinance No. 33463-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
ZONING: Ordinance No. 33464 rezoning a certain 1.527-acre
parcel of land lying in the northeast quadrant of the City, identified as
Official Tax No. 7230302, from RA, Residential Agriculture District, to
LM, Lig'. ~ Manufacturing District, pursuant to a Petition filed in the
Office of the City Clerk on May 8, 1997, subject to any changes required
by the City during site plan review, having previously been before the
Council for its first reading on Monday, June 16, 1997, read and
adopted on its first reading and laid over, was again before the body,
Mr. Harris offering the following for its second reading and final
adoption:
(#33464-070797) AN ORDINANCE to amend ~36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 723, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 60, page 14.)
Mr. Harris moved the adoption of Ordinance No. 33464-070797.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Parrott and
Mayor ~:.vvers------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------------0.
(Vice-Mayor Wyatt was absent.)
I
I
I
.
ACTION:
ACTION:
"'~...,,,..~
,~~, __ '_ _,__...;...-'-''"'._._-----".,;;~ ....____.-"-.L
_..il>...-........_............... -,
151
-, '-", '. ,
...-:....,:-
MOTIONS AND MISCELLANEOUS BUSINESS: None.
,
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COU~CIL: None.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:45 p.m., the Mayor declared the meeting in recess.
At 5:20 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Wyatt.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Parrott and adopted by the following vote:
A YfS: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers--------------------------------------___________-----------------------------6.
NAYS: None--------------------------------------____________----------------------0.
(Vice-Mayor Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the term of office of Patrick B. Shumate as a member of the Youth
Services Citizen Board expired on May 31, 1997, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Patrick B. Shumate.
There being no further nominations, Mr. Shumate was reelected
as a member of the Youth Services Citizen Board, for a term ending
May 31, 2000, by the following vote:
F('\~ MR. SHUMATE: Council Members Swain, Trout, White,
Harris, Parrott and Mayor Bowers-----------------------------____________________6.
(Vice-Mayor Wyatt was absent.)
.---.
152
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that the term of office of LuJean
Bedard as a member of the Roanoke Arts Commission expired on
June 30, 1997, and called for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of LuJean Bedard.
There being no further nominations, Ms. Bedard was reelected
as a member of the Roanoke Arts Commission, for a term ending
June 30, 2000, by the following vote:
FOR MS. BEDARD: Council Members Swain, Trout, White, Harris,
Parrott and Mayo r Bowe rs------------------------------------------------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-SPECIAL EVENTS COMMITTEE: The Mayor
advised that the term of office of William H. Carder as a member of the
Special Events Committee expired on June 30, 1997, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of William H. Carder.
There being no further nominations, Mr. Carder was reelected as
a member of the Special Events Committee, for a term ending June 30,
1998, by the following vote:
FOR MR. CARDER: Council Members Swain, Trout, White, Harris,
Pa rrott a nd May or Bowers-----------------------------------------------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-HUMAN DEVELOPMENT: Th~ Mayor advised that
the terms of office of Raleigh Campbell, Frank W. Feather, Bernice F.
Jones, Harold P. Kyle, Alphonso McCain, and Glenn D. Radcliffe as
members of the Human Services Committee expired on June 30,1997,
and called for nominations to fill the vacancies.
Mr. Swain placed in nomination the names of Raleigh Campbell,
Frank W. Feather, Bernice F. Jones, Harold P. Kyle, Alphonso McCain,
and Glenn D. Radcliffe.
..,'
.
[
I
I
-
ACTION:
ACTION:
..-..-..
~1'J):;.c-..n __l.- ......;.........~"'".~ ,_ 'd"_'.I""..;.;.'~..'___,_,_y',,,,, > _,~
...JI,;....,............_~.,<
153
~~,.')l" ";
There being no further nominations, Ms. Jones and Messrs.
Campbell, Feather, Kyle, McCain and Radcliffe were reelected as
members of the Human Services Committee, for terms ending June 30,
1998, by the following vote:
FOR MS. JONES AND MESSRS. CAMPBELL, FEATHER, KYLE,
MCCAIN AND RADCLIFFE: Council Members Swain, Trout, White,
Harris, Parrott and Mayor Bowers-------------------------------------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-CULTURAL SERVICES COMMITTEE: The Mayor
advised that the terms of office of Beverly A. James, Frances L. Keen,
George A. Kegley, William L. Lee, and Sandra W. Ryals as members of
the Cultural Services Committee expired on June 30, 1997, and called
for nominations to fill the vacancies.
Mr. Swain placed in nomination the names of Beverly A. James,
Frances L. Keen, George A. Kegley, William L. Lee, and Sandra W.
Ryals.
There being no further nominations, Ms. James, Ms. Keen, Ms.
Ryals a~,d Messrs. Kegley and Lee were reelected as members of the
Cultural Services Committee, for terms ending June 30, 1998, by the
following vote:
FOR MS. JAMES, MS. KEEN, MS. RYALS AND MESSRS. KEGLEY
AND LEE: Council Members Swain, Trout, White, Harris, Parrott and
Mayor Bowers-----------------------------------------------------------------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-PARKS AND RECREATION: The Mayor advised
that the terms of office of Mary E. Kepley, Carl H. Kopitzke, Jordan B.
Peck, III, G. Scott Shackelford, Ralph K. Smith, Barry L. Thomas, and
James O. Trout as members of the Mill Mountain Advisory Committee
expired on June 30, 1997, and called for nominations to fill the
vacancies.
Mr. Swain placed in nomination the names of Mary E. Kepley,
Carl H. Kopitzke, Jordan B. Peck, III, G. Scott Shackelford, Ralph K.
Smith, Utarry L. Thomas, and James O. Trout.
154
ACTION:
ACTION:
ACTION:
There being no further nominations, Ms. Kepley, and Messrs.
Kopitzke, Peck, Shackelford, Smith, Thomas and Trout were reelected
as members of the Mill Mountain Advisory Committee, for terms ending
June 30, 1998, by the following vote: ' '
FOR MS. KEPLEY AND MESSRS. KOPITZKE, PECK,
SHACKELFORD, SMITH, THOMAS AND TROUT: Council Members
Swain, Trout, White, Harris, Parrott and Mayor Bowers-------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-PARKS AND RECREATION: The Mayor advised
that there are two vacancies on the Mill Mountain Advisory Committee
and called for nominations to fill the vacancies.
Mr. Swain placed in nomination the name of Betty Field.
~h. Trout placed in nomination the name of Eddie Wallace, Jr.
There being no further nominations, Ms. Field and Mr. Wallace
were elected as members of the Mill Mountain Advisory Committee, for
terms ending June 30, 1998, by the following vote:
FOR MS. FIELD AND MR. WALLACE: Council Members Swain,
Trout, White, Harris, Parrott and Mayor Bowers------------------------------6.
(Vice-Mayor Wyatt was absent.)
COMMITTEES-CONVENTION AND VISITORS BUREAU: The Mayor
advised that there is a vacancy on the Roanoke Valley Convention &
Visitors Bureau Board of Directors (City representative) and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of James O. Trout.
T"'~re being no further nominations, Mr. Trout was elected as the
City's representative to the Roanoke Valley Convention & Visitors
Bureau Board of Directors for a term ending June 30, 1998, by the
following vote:
FOR MR. TROUT: Council Members Swain, Trout, White, Harris,
Parrott a nd May 0 r Bowe rs ------------------------------------------------------------6.
(Vice-Mayor Wyatt was absent.)
..
(
(
(
---
;tIt ............_...............'"
There being no further business, the Mayor declared the meeting adjourned
at 5:25 p.m.
~~ -J.~
Mary F. Parker
City Clerk
APPROVED
~.:Q~
David A. Bowers
Mayor
155
-
(
I
I
.-'c,
-----L-___._~.___..__1i:......_......___~'"- ,
169
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
July 21, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, July 21, 1997, at 12:15 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Regular Meetings. of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, Linda F. Wyatt, John H. Parrott,
Carroll E. Swain and Mayor David A. Bowers------------------------------------------______----5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.----------2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Municipal Building South, 215 Church Avenue, S. W.,
Roanoke, Virginia, with Vice-Mayor Wyatt presiding, and all Members of the Council
in attendance, with the exception of Mayor Bowers, who entered the meeting at 12:40
p.m., and Council Members Harris and White.
DIRECTOR OF FINANCE-BILLINGS AND COLLECTIONS-UTILITIES: The
Director of Finance and other City staff presented a briefing with regard to a study
to be conducted by Utilities Reduction Specialists, Inc., to review the City's utility
bills to insure that all rates to be charged by the City are actually being assessed,
with any fees that the City would owe Utilities Reduction Specialists, Inc., to be paid
from refunds that the City will receive from utility companies. He explained that the
consultant will review telephone bills, electric rates and natural gas charges, and
called upon a team of City employees, who have been working on developing a
utility information system since 1995, to brief the Members of Council on the status
of the project.
Jesse A. Hall, Deputy Director of Finance, introduced members of the team
including David C. Anderson, City Treasurer; Thomas F. Baldwin, Assistant
Municipal Auditor; Kathy D. Cox, City Information Systems; John C. Garnand, III,
170
Office of Billings and Collections; Samuel Hayes, III, Manager, Utility Lines Services,
Linda S. Isom, Department of Billings and Collections; Dana D. Long, Manager,
Department of Billings and Collections; Jesse H. Perdue, Jr., Manager, Water
Department; and M. Annette Smith, City Information Systems.
Mr. Hall reviewed team goals which are to improve customer service, to
improve system capacities, to improve staff productivity and efficiency, to prepare
for the future, to reduce operational costs, and to improve safety. He reviewed facts
and figures relating to the process of providing water utility services and noted that
the City has approxii,ately 36,000 water customers which requires considerable
meter service work and processing of customer service inquiries and billing and
collection transactions. Given the tremendous volume of transactions, he stated
that it is imperative that the City perform the services in an efficient and customer-
friendly manner.
Kathy D. Cox presented information on the City's current system which is
approximately 17 years old, no longer marketed, supported by in-house personnel,
and will not support the year 2000. She also reviewed information on a new system
which will be proposed for implementation in the year 1999.
Dana D. Long reviewed customer service improvements which include service
sign-up by telephone, facsimile or the internet, elimination of the need for written
contracts, provision of a customer information package, and a new billing format
with information flyers. She also reviewed internal improvements with regard to
work orders, collections, and efforts to integrate a "paperless office" concept.
-
,
David C. Anderson reviewed the payment process which will increase
efficiency and provide more payment options such as: a budget payment plan, a
telephone transfer ~lstem through First Union National Bank, electronic fund
transfer, third party agents, debit card and credit cards, and lock box.
At this point, The Mayor entered the meeting; however, the Vice-Mayor
continued to preside over the meeting.
Samuel Hayes, III, reviewed meter reading and safety issues, meter reading
techniques, and recommendations for new water meters; viz: all new meters would
contain automated - read capacity and replacement of problem meters with
automated - read meters.
Ms. Long reviewed additional collection strategies for unpaid bills, interactive
voice response technology, main line extension refunds, investigation services,
adjustments for leaks, fire hydrants, fees, penalties, deposits, service charges and
dollar limits, cut off notification, and service after hours.
..
(
I
I
.-'..,-.-..,
ttc ,........_ ..................." ,
171
':.. ~- .~ -1... "
In closing, the Director of Finance advised that the next step will be to select
a software system for review by the City's Information Technology Committee, and
it is proposed to submit a recommendation to Council by January 1, 1998.
At 12:55 p.m., the Vice-Mayor declared the meeting in recess.
At 1 :30 p.m., the meeting reconvened in the Roanoke City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Bowers presiding, and all Members of the Council in attendance, with the
exception of Council Members Harris and White. r.
HUMAN DEVELOPMENT -COUNCIL-CITY GOVERNMENT-VISION STATEMENT-
SCHOOLS-ECONOMIC DEVELOPMENT: Barry l. Key, Manager, Office of
Management and Budget, presented a progress report on the City's visioning
process. He presented each member of Council with a notebook including all of the
raw data that resulted from the visioning process workshops held on February 1,
11, and 22, and March 6, 1997, which has been broken down by category, and an
executive summary. He reviewed the contents of the notebook which include
responses to all of the questions that were asked during the four community forums.
He advised that the information has been categorized in the common theme areas
and demonstrate the number of votes that were received by each response. He
narrated a visual presentation in connection with statistics and responses to
questions one, two and three.
Mr. Key advised that there is more work to be done and it is hoped that
Council will choose to adopt a vision statement in order to move forward, City staff
will need to continue to condense and refine the vision data so that the information
will be more meaningful when vision implementation teams are appointed, which will
help to identify priority issues, and continue the work that has already started to
address priority issues; begin a benchmarking process to gain a better idea of how
Roanoke compares to its neighbors and to other localities; engage citizens and the
Leadership Team in the development of goals and objectives to move forward; and
work to continue to integrate the process in Roanoke's structure, specifically linking
it to the budget process, etc., and the need to communicate on an ongoing basis.
Without objection by Council, the Mayor suggested that the matter be referred
to Vice-Mayor Wyatt and Council Member White, Council's liaison members to the
visioning process team, to coordinate a procedure to bring the matter back to
Council for formal action.
At 1 :50 p.m., the Mayor declared the meeting in recess.
172
At 2:00 p.m., c-;; Monday, July 21, 1997, the regular meeting of Roanoke City
Council reconvened in the City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, Linda F. Wyatt, John H. Parrott,
Carroll E. Swain and Mayor David A. Bowers----------------------------------------------------5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.----------2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling,
Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Boy Scout Troop No. 50, Woodlawn United Methodist Church.
PRESENTATIONS:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS-ACTS
OF ACKNOWLEDGEMENT-PENSIONS: The Mayor presented
Certificates and plaques to Michael R. Crew, Manager of Accounting
Services, and Joyce L. Sparks, Retirement Accountant, in recognition
of the City's Comprehensive Annual Financial Report and the City of
Roanoke Pension Plan, respectively. He advised that a Certificate of
Achievement is the highest form of recognition in the area of
governmental accounting and financial reporting, and its attainment
represents a significant accomplishment by a government and its
management.
ACTS OF ACKNOWLEDGEMENT-VA. AMATEUR SPORTS/
COMMONWEALTH GAMES: On behalf of the City of Roanoke, the
Mayor accepted a plaque from the Virginia Commonwealth Games
expressing appreciation to the City for serving as a 1997 Presenting
Sponsor of the Commonwealth Games of Virginia.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
-
I
I
I
ACTION:
ACTION:
..aIiIao.."~,~_,OL'
_~,_I__.~~.,. ___ ._,c.-.tt--~-""'-~"
173
removed from the Consent Agenda and considered separately. He
called attention to two requests for Executive Sessions to discuss the
possible use of real property for public purpose, specifically the
possible lease of certain property for use by the City; and personnel
matters with regard to vacancies on various authorities, boards,
commissions and committees appointed by the Council.
MINUTES: Minutes of the public interview of School Board
applicants held on Thursday, April 24, 1997, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Trout moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers-----------------------------------------_______-----------------------------!5.
NAYS: None---------------------------------------------___________________________().
(Council Members Harris and White were absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (19!5()), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (19!5()), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers--------------------------------________________-----------------------------!5.
NAYS: None-------------------------------_________________________________________().
(Council Members Harris and White were absent.)
174
ACTION:
CITY PROPERTY -LEASES-COUNCIL: A report of the City
Manager requesting that Council convene in Executive Session to
discuss a matter with regard to possible use of real property for public
purpose, specifically the possible lease of certain property for use by
the City, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter with
regard to possible use of real property for public purpose, specifically
the possible lease of certain property for use by the City, pursuant to
Section "'.1-344 (A)(3), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor ~owers-----------------------------------------------------------------------------5.
NAYS: None------------------------------------------------------------------------0.
(Council Members Harris and White were absent.)
HOUSING/AUTHORITY -COMMUNITY PLANNING-GRANTS-
ECONOMIC DEVELOPMENT-HENRY STREET REVIVAL COMMITTEE:
A report of the City Manager advising that recently, a group of local
citizens and community leaders interested in Henry Street and the
larger Gainsboro area took steps to form a Community Development
Corporation and to secure the services of a private consultant to
provide organizational assistance and to help identify and manage
potential development projects, was before Council.
T lid City Manager further advised that the new organization,
which is known as the "Roanoke Neighborhood Development
Corporation", is being formed by a group of citizens in response to a
recommendation that was included in the final report of the Mayor's
Henry Street Revival Committee presented to Council on November 18,
1996, which report indicated that a new entity be formed, possibly a
community development corporation, to carry on the Henry Street
planning and implementation effort; since February 1997, their group
of citizens has been receiving advice and organization assistance from
F. A. Johnson Consulting Group, Inc., a minority-owned corporation
with extensive experience in organizing community development
-
(
I
I
ACTION:
..........
'*--_.~.'-"""""""'._"'--
1-
175
corporations and managing and packaging of housing and
economic development projects; and representatives of the new
organization and F. A. Johnson Consulting Group, Inc., have met with
representatives of the City Administration and the Roanoke
Redevelopment and Housing Authority on several occasions.
It was explained that after discussion of the new organization's
proposed Action Plan Work Program, an administrative public hearing
will be scheduled for Tuesday, August 19, 1997, to consider an
amendment to the City's Consolidated Plan, which amendment, if
approved by Council, would permit the City to fund the first year of the
new group's proposed work program with Community Development
Block Grant funds previously approved by Council for infrastructure
improvements in the Henry Street Project area; and as currently
proposed, the consultant would be under contract to the new
organization, would be responsible for conducting at least four
organizational and training sessions for Community Development
Corporation members and interested citizens, preparing a non-profit
developers training manual, conducting workshops focusing on needs
within the project area, interviewing key City staff and elected officials,
reviewing existing plans, preparing a one to three year implementation
plan, and providing assistance with packaging several possible
development projects.
It was pointed out that in the event Council agrees to amend the
Consolidated Plan and fund the proposal, another issue will need to be
addressed before Community Development Block Grant funds can be
used for this purpose; the U. S. Department of Housing and Urban
Development imposes a 20 per cent cap on CDBG funds used for
administration and planning; the City's CDBG program is currently
operating close to the maximum amount; and a number of activities
proposed in the Action Plan Work Program may fall under this
requirement; therefore, the City's Office of Grants Compliance is
currently reviewing the proposed scope of work to ensure that the
mandatory HUD requirement will not be exceeded.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
176
ACTION:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor E!owerlS-----------------------------------------------------------------------------!i.
NAYS: None------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
C~ ,-y EMPLOYEES-PENSIONS: A report of the Director of Finance
advising that on May 12, 1997, Council authorized a matching
contribution of $!i.()() to the International City Management Association
Retirement Corporation (ICMA-RC) Deferred Compensation Plan on
behalf of any non-temporary classified employee of the City who made
a contribution of $!i.()() or more per payday; group and individual
meetings for employees were conducted from May 14 through June 18;
and as of June 3(), 1997, 2,()()6 employees were eligible to participate,
619 employees enrolled as of May 12, 1997, !i!i2 employees enrolled
between May 14 and June 3(), and a total of 1,171 employees will
participate in ICMA as of June 3(), 1997.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor E5owers-----------------------------------------------------------------------------!i.
NAYS: None------------------------------------------------------------------------().
(Council MemberlS Harris and White were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUE5L1C MATTERS:
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY SHERIFF-CITY JAIL: A communication from the
Honorable W. Alvin Hudson, Sheriff, advising that the fiscal year 1996-
97 General Fund budget provided funding for 189 positions in the
Sheriff's Office and City Jail; Council approved addition of an executive
secretary position (1 ()() per cent City funded) for the City Jail with the
-
..~.,: ",......-...>nS.I~
_.'*-.....~...,-...............,,'
177
(
adoption of the fiscal year 1997-98 General Fund budget; the
Commonwealth of Virginia Compensation Board reimburses the City of
Roanoke for the cost of salary and benefits for Compensation Board
approved positions, with the rate of reimbursement to be based on the
Compensation Board approved salary for the approved positions; the
Compensation Board budget does not include administrative and
clerical support positions; deputy sheriffs are used to perform the
required administrative and clerical support duties associated with
operation of the Sheriff's Office and City Jail; the number of
Compensation Board approved deputy sheriff positions for the
provision of court security has been reduced as a result of a change in
the methodology used to determine the required staffing level; and the
total number of Compensation Board approved positions for the
Sheriff's Office and City Jail has not been reduced because positions
previously classified as court services officer (court security) have
been reclassified to emergency correctional officer (jail security) based
on inmate population at the City Jail, which has required the
reassignment of deputy sheriffs needed for jail security to court
security, was before Council.
[
It was further advised that the Sheriff's Office and the City Jail
require the addition of five positions to address staffing needs in the
areas of administrative and clerical support, jail security, court
security, and the inmate work crew program; the Compensation Board
budget includes six medical treatment positions for provision of a
health care program at the City Jail, which positions were eliminated
from the General Fund budget in fiscal year 1995-96 when the
provision of health care services at the City Jail was privatized; the
Compensation Board approved the reclassification of the six vacant
medical treatment positions for use as administrative/clerical support
and deputy sheriff positions; and reallocated Compensation Board
positions will be used as follows:
one executive secretary position for administrative and
clerical support;
one senior secretary position for administrative and
clerical support;
I
two deputy sheriff positions to supervise two inmate work
crews that will be used to clean parks and maintain City-
owned buildings on a year-round basis;
178
ACTION:
one deputy sheriff position for jail security; and
one deputy sheriff position for court services and security.
The Sheriff recommended that Council concur in the following
actions:
Authorize five additional full-time positions at the City Jail;
Increase the revenue estimate for shared expenses - City
Jail in the amount of $88,031.00;
Increase the City Jail Recovered Cost Account No. 001-
024-3310-8005, in the amount of $71,446.00, for the City's
share of the five additional positions; and
Appropriate funding for the five additional positions to the
following accounts in the City Jail budget:
001-024-3310-1002 Regular Salaries
001-024-3310-1110 VRS Retirement
001-024-3310-1120 FICA
001-024-3310-1125 Hospitalization Insurance
001-024-3310-1126 Dental Insurance
001-024-3310-1130 Life Insurance
001-024-3310-1131 Disability Insurance
$106,915.00
21,672.00
8,179.00
7,810.00
520.00
374.00
267.00
A report of the City Manager concurring in the recommendation,
was before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33499-072197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 66.)
Mr. Trout moved the adoption of Ordinance No. 33499-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
-
I
I
I
ACTION:
........'<,~""--~.
'JI;.~"',,,_~..,
179
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor ~owers-----------------------------------------------------------------------------!5.
NA~S: None------------------------------------------------------------------------Cl.
(Council Members Harris and White were absent.)
Council Member Swain commended the Sheriff on work done in
the City's parks by inmates from the Roanoke City Jail. He inquired if
it would be legally permissible for jail inmates to work with employees
in the ~uilding Maintenance Department.
The Mayor advised that the matter would be reviewed by the
Sheriff, in conjunction with the City Manager and the City Attorney, as
to the legality and Council would be advised accordingly.
ELECTIONS-CHURCHES-SCHOOLS: A communication from
Gilbert E. ~utler, Jr., Secretary, Roanoke City Electoral ~oard,
recommending that the Raleigh Court No.2. Precinct currently located
at the Woodrow Wilson Middle School, 1813 Carter Road, S. W., be
temporarily moved to the Roanoke Church of Christ located at 26Cl6
~randon Avenue, S. W., was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that Council hold a public hearing on the matter
on Monday, August 18, 1997, at 7:ClCl p.m., or as soon thereafter as the
matter may be heard. The motion was seconded by Mr. Swain and
adopted.
~UDGET-ROANOKE VALLEY RESOURCE AUTHORITY: A
communication from Kit ~. Kiser, City representative, Roanoke Valley
Resource Authority, recommending that Council approve the Roanoke
Valley Resource Authority amended 1997-98 budget, was before the
body.
Mr. Kiser advised that the Roanoke Valley Resource Authority
has requested a reduction to the Resource Authority's 1997-98 budget,
which amendment reflects the reduction in projected revenue, due to
a decision by private waste haulers not to accept the discount rates
offered tJy the Resource Authority and to divert more waste to private
landfills out of the area; and the proposed amendment reduced revenue
180
ACTION:
and expense by an additional $526,000.00, which reduction will result
in the elimination of an additional three positions through attrition,
numerous reductions in the operating budget, and elimination of the
Resource Authority's participation in the Kroger recycling drop-off
facilities, beginning January 1, 1998.
It was further advised that the Members Use Agreement between
the Roanoke Valley. Resource Authority, the City of Roanoke, Roanoke
County, and the Town of Vinton require that the Resource Authority's
budget and amendments thereto be approved by each of the member
jurisdictions.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33500-072197) A RESOLUTION approving an amended Annual
Budget for the Roanoke Valley Resource Authority for Fiscal Year 1997-
98, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 67.)
Mr. Parrott moved the adoption of Resolution No. 33500-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers-----------------------------------------------------------------------------5.
N~YS: None------------------------------------------------------------------------0.
(Council Members Harris and White were absent.)
BUDGET -GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting the following appropriations
and transfers, was before Council.
Grant No. 6945 - $19,994.00 for the 1996-97 Alternative
Education Program to provide summer school alternative
curriculum and training for high risk students at the
Noel C. Taylor Learning Academy. The Program is
reimbursed by additional State funds.
-
[
I
[
ACTION:
..-.c_
~'._"'._.__ L_ .c. -'~_-'--'c_'_.''F'~''''''''~''''c~. .-1..,. '_'0
It.~.......~..,
181
Grant No. 6965 - $8,500.00 contribution for the Thurman
Foundation for Children Grant to support the activities of
the Partners for Success Program, which is designed to
encourage college preparation of eighth grade students
who show academic promise but would be unlikely to
consider advanced studies without intervention.
$68,071.00 for the Homeless Assistance Program to
provide instructional services to homeless students. The
Program will be reimbursed in the amount of $55,671.00 by
Federal funds, with a local match of $12,400.00.
Transfer $56,436.00 from the telecommunications account
to the instructional data processing personnel account for
the network system coordinator position. The funds are
made available from savings in telecommunications rates
as the result of the new Federal Universal Services Fund.
Transfer $10,175.00 from the property insurance account
to various travel accounts for the increase in the mileage
reimbursement rate for employee travel from 24 cents per
mile to 27 cents per mile. The funds are made available
from savings in the property insurance account as the
result of the reduction of the Board's property insurance.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33501-072197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 68.)
Mr. Trout moved the adoption of Ordinance No. 33501-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
182
A. ES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor EJowers-----------------------------------------------------------------------------!5.
~A)(S: ~one------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
REPORTS OF OFFICERS:
CITY' MA~AGER:
EJRIEFI~GS:
REFUSE COLLECTIO~: James A. McClung, Manager, Solid
Waste Management, presented a briefing on Phase I - City
Automated/Semi-Automated Refuse Collection Program. He advised
that over the past 36 months, employee teams consisting of 24
employees in the Solid Waste Management Department have worked on
the proi~ct. He stated that the equipment team was assigned the
responsibility of developing equipment specifications in review for
formal bids, and the team recommended the use of automated refuse
trucks, which saved City taxpayers in excess of $S()(),()()().()() in start-up
costs. He explained that as a result of meetings, the following
recommendations were made and adopted by the equipment team: (1)
the standard size of containers would be 9!5 gallons, with a limited
number of 64 gallon containers; (2) the standard color of the containers
would be navy blue; (3) a proposed policy for provision of additional
containers; (4) the inner city area and areas that have litter control
problems will be targeted during Phase I; and (!5) use of direct mail,
newspaper and neighborhood meetings as a means to inform the
public.
Mr. McClung advised that Monday, September 8,1997, has been
selected as the implementation date; areas selected for Phase I
include: Loudon/Melrose/Rugby, Gilmer/Gainsboro/Harrison, Round
Hill, ~orwood, Fairhope, Thrasher Park, Riverdale, Kenwood, Franklin
Road, South Roanoke, Southern Hills, Chestnut Ridge, and the Greater
Deyerle .1 ~ighborhood. He explained that it is anticipated to implement
Phase II which will include the remainder of the City early next spring.
He stated that certain employee transitions are recommended, and
emphasized that no City employee will lose their job. He advised that
the following equipment will be used for Phase I, with sufficient back-
up: three automated collection vehicles to service the streets, two
..
r
I
I
ACTION:
..,..,....~,~..."'!IIIll;o;"_
_<L_.~............"""""",",
183
semi-automated collection vehicles to work the- alleys, one satellite
truck to assist in areas where automated vehicles are not feasible and
to serve the physically disabled and premium service customers, and
19,250 standard containers to be delivered at no cost to the citizens of
Roanoke beginning August 4, 1997.
Mr. McClung presented a sample package of information that will
be disseminated to effected citizens introducing the new program.
Mr. Swain requested a briefing on improvements to the bulk
refuse collection program, and recommendations submitted by
citizens.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET -TRAFFIC-EASEMENTS-ST A TEHIGHWA YS-COMMUNITY
PLANNING-CAPITAL IMPROVEMENTS PROGRAM-ECONOMIC
DEVELOPMENT-VAllEY VIEW MAll-SCHOOLS-STREETS AND
AllEYS-AIRPORT: The City Manager submitted a written report
advising that on March 18, 1996, the 1-581 Interchange improvements
were endorsed by Council; the Virginia Department of Transportation
(V DOT) has adopted a Six Year Improvement Program for Fiscal Years
1996-97 through 2001-2002 for interstate highways, which includes an
improvement project in the City, known as 1-581 Interchange at Valley
View Boulevard - Phase I; on August 23, 1996, the Federal Highway
Administration notified the City of approval of the new interchange
access; and on December 16,1996, Council approved an agreement
with Mattern & Craig, Inc., for design of the interchange and an
agreement with VDOT for construction bidding and administration.
It was further advised that Faison Realty Equities, Inc., a North
Carolina Corporation, has a contract of sale from the Watts heirs to
purchase property near Valley View Mall for commercial development;
a road connection, Valley View Boulevard Extended, from the proposed
1-581 Int~I'change at Valley View to existi.ng Valley View Boulevard, will
cross the Watts property, among others; Council approved rezoning of
the Watts property for commercial development on April 21, 1997;
proffers related to rezoning are connected with the proposed
184
interchange and Valley View Boulevard Extended; and representatives
of the City and Faison have negotiated an agreement in connection with
construction of the 1-581 Interchange and Valley View Boulevard
Extended.
It was explained that the Roanoke City School Board, at its
meeting on Thursday, June 19,1997, approved an agreement with the
City for release of property at Round Hill and Huff Lane schools
needed ~~r right-of-way for the 1-581 Interchange and Valley View
Boulevard Extended; the City will need to dedicate a small parcel of
land at Round Hill School to the Virginia Department of Transportation
for the interchange, and a parcel of land at Huff Lane School as public
right-of-way for extension of Valley View Boulevard; and the agreement
will provide the following:
The road curbing of the new Valley View Boulevard will be
at least 59.4 feet from any part of the current Huff Lane
School classroom building and the proposed right-of-way
will be not less than 42.4 feet from that same building.
The City will provide for a realignment of the intersection
of Huff Lane at Vancouver Drive to improve the entrance
to the school parking lot by August 25, 1998.
The City will study the need for additional school warning
signs or signals on Huff Lane and Vancouver Drive and
erect any required signs or signals by August 31, 1998.
No construction adjacent to Huff Lane School property will
occur prior to June 10, 1998, or such other date mutually
agreed upon by the School Superintendent and the City
Manager.
An eight-foot high solid masonry wall with appropriate
landscaping will be constructed between Huff Lane School
and Valley View Boulevard Extended; and an
eight-foot vinyl-coated chain link fence, with appropriate
landscaping, will be constructed along the property line
adjacent to the school's parking lot, which improvements
will be completed by October 1, 1998.
-
~--' ......... .
---**'--"'-'" -..............~"-'-'--. .."
185
[
Provisions for sound and dust control will be provided in
contracts for both the 1-581 Interchange and Valley View
Boulevard Extended.
An eight-foot vinyl-coated chain link fence, with
appropriate landscaping, will be provided adjacent to
Round Hill School, which fence will be in place by
August 31, 1998, and the landscaping by November 1,
1998.
The City assures that all rights-of-way and landscaping
will be maintained in a quality manner.
The City will use its best efforts to ensure that any future
overhead utility lines along Valley View Boulevard
Extended adjoining Huff Lane School will be located so as
to have the least possible effect on the instructional
climate of the school.
[
The City agrees to provide the School Board with $1.35
million for air conditioning and replacement of necessary
windows at both schools, a bus loop, and additional
parking at Huff Lane School; if such cost exceeds $1.35
million, the Superintendent and the City Manager will
develop a mutually agreed upon solution to fund the
additional cost; and the City also agrees that all other
improvements mentioned above will be provided by direct
or indirect funding from the City.
Tile School Board will consent to and return to the City
those portions of the properties at Huff Lane School and
Round Hill School as shown on Attachments 1 and 2 of the
Agreement between the City and the School Board.
The City and the School Board will waive the Release of
Real Property from Educational Use Policy (Policy)
previously adopted by Council on September 9, 1985, and
by the School Board on August 27, 1985, pursuant to
Paragraph VI of the Policy, to the extent such Policy may
apply to this matter.
I
186
The City Manager recommended that Council approve the
following actions:
Authorize the City Manager or the Assistant City Manager
and the City Clerk to execute an agreement substantially
similar to Attachment A, approved as to form by the City
Attorney, with Faison Realty Equities, Inc., Valley View
Associates Limited Partnership, Hersch Associates
Limited Partnership, and FCD-Shenandoah Limited
Partnership providing for certain obligations concerning
the construction and dedication of the 1-581 Interchange at
Valley View - Phase I and Valley View Boulevard Extended.
Authorize the City Manager or the Assistant City Manager
and the City Clerk to execute an agreement, substantially
similar to Attachment B, approved as to form by the City
A',;.,rney, with the Roanoke City School Board, related to
properties needed for road construction.
Authorize the Mayor, City Manager, and other appropriate
City officials to execute appropriate documents to provide
for the dedication of 10,880 sq. ft., more or less, of
permanent right-of-way and 24,044 sq. ft., more or less, of
temporary construction easement to the Commonwealth
of Virginia and/or VDOT for the 1-581 Interchange, as
shown on Attachment 2 of the Agreement with the School
Board; and also the dedication for street purposes of
26,554 sq. ft., more or less, of permanent right-of-way, and
12,052 sq. ft., more or less, of a 20-foot temporary
construction easement for Valley View Boulevard
Extended as shown on Attachment 1 of the Agreement
with the School Board.
Authorize appropriation or transfer of the following funds:
Appropriate $1.35 million from undesignated
Capital Funds to a new Capital Projects Fund
account entitled "Huff Lane-,' School
Improvements." , .
-
........."...'~..._m.____-'....____
.J".............' ....................].
~.
187
I
Transfer a total of $6.7 million from 1996 Public
Improvement Bonds Account ($4.4 million from
008-052-9701-9191 and $2.3 million from 008-052-
9701-9183) to 1-581 Interchange Account No. 008-
052-9545-9001.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon
its first reading:
(#33502) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations.
The motion was seconded by Mr. Swain.
In . view of the number of registered speakers, the Mayor
requested that each speaker limit their remarks to three minutes.
I
Ms. Nettie Kitchen, 3501 Courtland Avenue, N. W., expressed
concern with regard to how the proposed road will affect the value of
her property which is located within one block of the proposed
location. She asked if the City will collect as much in taxes from the
businesses that stand to gain from the roadway construction as the
City currently collects in real property taxes from residents who live in
the area whose property value will be lowered as a result of the
proposed road. She expressed concern with regard to damage to
homes due to heavy vehicular traffic.
Mr. William Ballentine, 3321 Birchwood Street, N. E., advised that
it appears that the City plans to reduce the buffer zone between a high
traffic commercial area and the school to accommodate a speed limit
of 35 miles per hour while not, in any way, affecting the commercial
interests in the Valley View Mall area. He called attention to existing
problems on the current roadway leading to Valley View Mall and stated
that a 35 mile per hour access road into and out of Valley View Mall is
not needed, and no additional airport traffic is needed through the area.
He advised that it appears that the question is whether the Tire America
building 'will be able to keep its present location at the expense of the
safety of the children, and suggested that the 9,000 square foot Tire
America building be relocated to the four acres of unused Valley View
I
188
Mall parking lot, which would provide for a different turn radius, thereby
causing traffic on the four lane intersection to use the Valley View side
of the current berm. He asked if Council is going to allow commercial
interests to take over and supersede the interests of persons who live
in the neighborhood and the safety of school children.
Mr. Andrew D. Freedman, 2623 Vancouver Drive, N. W., read a
prepared statement advising that there are a number of alternative
routes that could be considered by the City.
(See statement on file in the City Clerk's Office.)
Mr. William J. Parenti, 3544 Courtland Road, N. W., referred to a
petition signed by 161 persons which was presented to the Roanoke
City School Board requesting that the road be moved away from the
Huff Lane School. He called attention to an additional 356 signatures
requesting that Council cause the design of the road to be changed. He
advised that residents of the neighborhood have not been allowed to
provide input, they wish to be heard, and they want the road to be
moved because nothing warrants construction of the road just 60 feet
away from an elementary school.
Mr. Raymond F. McKee, 2522 Dorchester Drive, N. W., spoke in
oppositi~., to the proposed roadway. He advised that a choice must be
made as to whether to allow developers to tear at the very fiber of what
makes Roanoke a great city -- its community -- by building a road in
such close proximity to a school, a park and a neighborhood. He
stated that over the long term, the plan presently before Council will be
the introduction of cancer that will kill the very heart and soul of
Roanoke. He asked that Council listen to the wishes of the citizens of
the community and vote no to the proposed roadway design.
Ms. Sue H. Williams, 2408 Dorchester Drive, N. W., spoke against
the proposed roadway because it will destroy the character of the
neighborhood by providing a four lane highway with heavy vehicular
traffic and 35,000 additional vehicles per day just 59 feet away from an
elementary school. She called attention to other routes to access the
airport rather than by way of Valley View Boulevard. She advised that
for most of the people who live in the area, their greatest investment is
in their homes, and their homes will depreciate in value as a result of
construction of the road. She asked that Council take into
consideration the wishes of the property owners and vote no to the
road as :' :esently proposed.
-
..--.,
lid -.J' ~"-"~_'~ _C-",'i'-'-"-:',r,:"'_':-~;----" -:r~?_'__ _ __~____
"".........--,
;<.
189
[
Ms. Patty A. Martin, 2425 Marr Street, N. W., a parent and a
teacher at Huff Lane School, spoke in support of the proposed road and
the proposed improvements to Huff Lane School which are positive
changes that are needed.
Ms. Kim Mangles, 425 Sherwood Drive, Blue Ridge, Virginia, a
fifth grade Roanoke City school teacher, spoke in support of
improvements to Huff Lane School, such as additional space, new
classrooms, air conditioning, parking lot improvements, better
insulation and ventilation, handicapped accessibility, an elevator, and
accessible restrooms.
Mr. Michael S. Robertson, 2431 Vancouver Drive, N. W., referred
to other roadway alternatives which would require relocation of the Tire
America building. He called attention to other alternative travel
corridors that have been presented by the engineers and residents of
the area, and requested that Council reject the current proposal, return
to the negotiating table, and approve a design that will be more
acceptable to the residents of the area.
[
Ms. Maribeth J. Hawkins, 2431 Dorchester Drive, N. W., requested
that Council listen to the wishes of the citizens. She predicted that
citizens will move out of the area if the roadway is constructed as
presently proposed. She advised that there. are other roadway
alternatives that should be considered, and requested that Council vote
no to the proposed design and review other alternatives.
Mr. Bert L. Boyd, 2508 Round Top Road, N. W., advised that the
citizens are not against progress in Roanoke City, nor do they object
to the interchange being built, but they are requesting that Council
consider balance in its actions and the impact on the community. He
called attention to the need to protect the children and to protect the air
quality in view of the amount of heavy vehicular traffic to be generated.
He expressed concern over the impact that the proposed roadway will
have on the value of property in the area, the effect on community
spirit, and the impact on Huff Lane Park. He stated that design criteria
should be reconsidered, air quality should be considered, and there
should be more study before a final decision is made by Council. He
advised that the community has not been given the opportunity to
provide sufficient input, and requested that Council vote against the
proposed roadway configuration.
[
190
Ms. Debra Shumate, 3107 Plantation Road, N. W., expressed
opposition to the proposed road. She called attention to concerns
about safety issues and air pollution as they affect children and elderly
citizens of the area. She advised that the City and the School Board
should make the necessary improvements to Huff Lane School and
Round Hill School without such improvements being contingent upon
roadway construction.
Master Dustin Shumate, 3107 Plantation Road, N. W., and Miss
My Doan, 2823 Luray Avenue, N. W., students at Huff Lane School
expressed opposition to the proposed roadway which will generate
additional traffic and air pollution.
Mr. Sam Croft, 3404 Courtland Road, N. W., advised that the
Hershberger Road Exit is sufficient to handle traffic en route to the
airport. He expressed concern over the safety of children with the
proposed roadway just 60 feet from Huff Lane School, as well as air
pollution resulting from increased heavy vehicular traffic. He inquired
about the legal implications since no environmental impact studies
were conducted. He also inquired about data to support the statement
that the roadway is needed to support additional airport traffic.
Mr. William Ballentine, 3321 Birchwood Street, N. E., advised that
in view of disclosures made to date regarding additional roadway
designs prepared by Mattern & Craig, Consulting Engineers, and
school improvements, he would suggest that the matter be tabled until
such time as proper discussion can be held at an open forum such as
the Roanoke Civic Center, with all roadway designs to be made
available for public inspection, and that comments be entertained only
after such time as consideration of all alternatives are presented. He
further suggested that the Roanoke City School Board be instructed
that if s,.:.ool improvements are needed, they should be done now, and
not when and if the commercial interests of the community are
assuaged.
Ms. Patty Martin, 2524 Marr Street, N. W., advised that the
concerns of citizens have been heard, meetings have been held to
discuss neighborhood concerns, issues regarding the safety of
children have been resolved, and improvements to the schools will
provide a positive impact on the community.
..........,--." ~-"""-'---"~-"~~:'";;7-~~..,.J.-....--.-......----- .:-'"lil._....-...-,. ....................,
191
(
Question was raised as to the consequences, if any, of further
study as requested by residents/property owners in the area;
whereupon, Sam H. McGhee, III, representing Mattern & Craig,
Consulting Engineers, advised that other alignments were reviewed
relating to design criteria for the roadway. He explained that design
criteria was required to be in accordance with the Urban Minor Arterial
Roadway Standard of the Virginia Department of Transportation (V DOT)
utilizing a 35 mile per hour design speed which will be posted at 30
miles per hour, and is required by VDOT and the Federal Highway
Administration. Secondly, he stated that the road was to be a four lane
divided facility, and extension of Valley View Boulevard was to be
aligned so as to minimize impact on existing buildings and
improvements, public or private. Lastly, he stated that the Valley View
Ring Road and Valley View Boulevard had to operate as separate
roadway facilities to provide for proper traffic patterns in the area. He
explained that certain preliminary alignments were made based on
those guidelines and the design which is proposed is the only design
that meets all of the above criteria without taking the Tire America
building, the Crenshaw building, the Rack & Sack building, the
elementary school, and other existing buildings on Valley View
Boulevard west. He added that the objective of the engineers is to
minimize all impacts to all properties and to all interests in the area.
I
Question was raised if there are other roadways in the City that
come in close proximity to a school; whereupon, Dr. E. Wayne Harris,
Superintendent of Roanoke City Public Schools, advised that Oakland
Intermediate School is approximately 88.5 feet from the lane closest to
Williamson Road traveling west, and to his knowledge, no problems
have been reported. He stated that in studying the matter, the safety of
the children came first and foremost, and he would not have
recommended to the School Board that it enter into an agreement with
the City if he had any concern that the proposed!road would present a
safety hazard to the children or represent an intrusion to the
instructional program. He stated that while he would have preferred
that the road be farther away, it is his belief that the road can be
constructed in a manner so as to guard against all environmental and
safety intrusions.
I
Vice-Mayor Wyatt expressed concern that from the beginning,
she encouraged City and School representatives to maintain contact
with the citizens in the neighborhood. She advised that the School
Board negotiated the best possible deal under the circumstances;
however, she expressed concern over a road that comes within 60 feet
192
ACTION:
of a school building. She stated that the community was consulted
only after the decision was made as to where the road would be
construrted, and not prior to that time, therefore, as a Member of
Council and as a resident of the area, she could not support the City
Manager's recommendation. She stated that the citizens were present
out of their concern for the well-being of the community and Council
has a responsibility to be responsive to their concerns.
Ordinance No. 33502 was adopted on its first reading by the
following vote:
AYES: Council Members Trout, Parrott, Swain and
Mayor Bowers----------------------------------------------------------------------------4.
NAYS: Vice-Mayor Wyatt-----------------------------------------------------1.
(Council Members Harris and White were absent.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(f:1503) AN ORDINANCE authorizing execution of an agreement
with Faison Realty Equities, Inc., Valley View Associates Limited
Partnership, Hersch Associates Limited Partnership, and FCD-
Shenandoah Limited Partnership providing for certain obligations
concerning construction and dedication of the 1-581 Interchange
at Valley View Boulevard - Phase I and Valley View Boulevard
Extended; authorizing execution of an agreement with the Roanoke City
School Board related to properties needed for road construction; and
authorizing execution of appropriate documents by the proper City
officials to provide for the dedication of 10,880 sq. ft., more or less, of
permanent right-of-way and 24,044 sq. ft., more or less, of temporary
construction easement to the Commonwealth of Virginia and/or VDOT
for the 1-581 Interchange and the dedication for street purposes of
26,554 sq. ft., more or less, of permanent right-of-way, and 12,052 sq.
ft., more or less, of a 20-foot temporary construction easement for
Valley View Boulevard Extended.
(For full text of Ordinance, see Ordinance Book No. 60, page 81.)
T.'... motion was seconded by Mr. Swain and adopted by the
following vote:
-
"~",",'~-j"-_.._I
- -----~--............,-~"-<
193
(
AYES: Council Members Trout, Parrott, Swain and
Mayor Bowers-----------------------------------------------------------------------------4.
NAYS: Vice-Mayor Wyatt---------------------------------------------------1.
(Council Members Harris and White were absent.)
SEWERS AND STORM DRAINS: The City Manager submitted a
written report advising that the Tinker Creek Interceptor Sewer
Replacement was part of the renovation and expansion of joint use
sewer facilities considered by Council at its meeting on December 13,
1993; funding in the amount of $15.7 million was approved by Council
on December 13, 1993, to support the City's share of the $41.5 million
project, which funding is from proceeds of a general obligation bond
issue; and the Tinker Creek Interceptor Sewer Replacement Project
replaces the existing interceptor sewer from the Water Pollution
Control Plant to Orange Avenue at 13th Street.
I
It was further advised that Bryant Electric Co., Inc., is the
contractor for the project; engineering plans prepared by Hayes, Seay,
Mattern & Mattern, Inc., failed to show an existing drainage inlet located
near Dale Avenue; the existing inlet conflicts with the proposed sewer
alignment and must be removed and reconstructed to permit the
installation of the sewer; the sewer line is also being modified; a
change order for the required additional work has been negotiated with
the contractor in the lump sum amount of $33,074.80; and construction
contract cost is as follows:
Construction Contract
Change Order No.1
Proposed Change Order No.2
Total
$5,596,895.00
6,630.00
33.074.80
$5,636,600.00
It was explained that cost of the project is apportioned between
the participating jurisdictions as follows:
City of Roanoke
Town of Vinton
Botetourt County
Roanoke County
45.9%
1.1%
20.1%
32.9%
I
194
ACTION:
The City Manager recommended that he be authorized to execute
Change Order No.2, in a form to be approved by the City Attorney, with
Bryant Electric Co., Inc., in the amount of $33,074.80 and zero
additional calendar days to complete the work.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
(#33504-072197) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 2 to the City's contract with Bryant
Electric Co., Inc., in connection with the Tinker Creek Interceptor Sewer
Replacement project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 70.)
Mr. Parrott moved the adoption of Ordinance No. 33504-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers-----------------------------------------------------------------------------5.
NAYS: None------------------------------------------------------------------------0.
(Council Members Harris and White were absent.)
BUDGET - TRAFFIC-ST ATE HIGHWA YS-CAPIT AL IMPROVEMENTS
PROGRAM-GREENWAY SYSTEM-CONSUL TANTS REPORTS: The City
Manager submitted a written report advising that the 1-581 interchange
improvements were endorsed by Council on March 18, 1996; the
Virginia Department of Transportation (VDOT) subsequently included
projecb ;{1 its Six Year Improvement Program for a partial interchange
on 1-581, approximately one mile south of Hershberger Road; Council
previously approved $5.0 million for the 1996 Bond Issue for the cost
of the partial interchange; and Mattern & Craig, Inc., was selected to
provide consultant engineering design services on the project, through
a contract authorized by Council on December 16,.1996.
It was further advised that public comment has urged the City to
consider including bikeway and pedestrian facilities as part of the
interchange construction; Change Order No.4 has been negotiated
with Mattern & Craig to provide additional design services to provide
-
- .-
'~~_"""""""'"
195
.. .:f;.... ',,'
(
plans aad specifications for the desired bikeway and pedestrian
facilities; two alternate bids will be solicited from construction
contractors for the proposed interchange, both with and without
bikeway and pedestrian facilities; and the following is a summary of the
Mattern & Craig, Inc., consultant contract:
Original Contract
Change Order No. 1
Change Order No. 2
Change Order No.3
Proposed Change Order No.4
$499,965.00
5,000.00
12,000.00
15,000.00
82,000.00
The City Manager recommended that Council concur in the
following actions:
Authorize the City Manager to execute Change Order
No.4, in a form to be approved by the City Attorney, with
Mattern & Craig, Inc., in the amount of $82,000.00 and zero
additional calendar days to complete the work; and
I
Transfer $82,000.00 from Public Improvement Bonds-
Series 1996, Streets .and Sidewalks Account No. 008-052-
9701-9191, to the 1-581 Interchange Account No. 008-052-
9545-9001.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#33505) AN ORDINANCE to amend and reordain certain sections
of the 1997-98 Capital Projects Fund Appropriations.
~... '
(For full text of Ordinance, see Ordinance Book No. 60, page 82.)
The motion was seconded by Mr. Parrott and adopted by the
following vote:
A lyres: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers--------------------------------________________-----------------------------5.
I
NAYS: None--------------------------------__________________----------------------0.
(Council Members Harris and White were absent.)
196
ACTION:
Mr. Swain offered the following resolution:
(#:)3506-072197) A RESOLUTION authorizing the City Manager's
issuance of Change Order No.4 to the City's contract with Mattern &
Craig, Inc., for consulting services in connection with the 1-581
Interchange project.
(For full text of Resolution, see Resolution Book No. 60, page 71.)
Mr. Swain moved the adoption of Resolution No. 33506-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
Mayor Bowers-----------------------------------------------------------------------------5.
NAYS: None------------------------------------------------------------------------0.
(Council Members Harris and White were absent.)
PI'.RKS AND RECREA TION-CITY PROPERTY -SCHOOLS: The City
Manager submitted a written report advising that pursuant to
correspondence dated March 18, 1996, the Garden City Recreation Club
has requested permission to construct a permanent concession/
storage/restroom building at Garden City Park behind the existing
baseball backstop and to install a practice batting cage; Club related
equipment is currently being warehoused off site in the homes of
Recreation Club members; and similar permanent buildings have been
constructed and are being successfully operated by other City
recreation clubs, such as Williamson Road Recreation Club
(Breckinridge Field), Southeast Recreation Club (Jackson Park),
Northwest Recreation Club (Wests ide Park), and Wilmont Recreation
Club (Strauss Park).
It was further advised that authorization by Council is required
prior to allowing construction of a permanent building on City property;
the Garden City Neighborhood Park Committee was created to evaluate
the request of the Garden City Recreation Club to make various
additions to Garden City Park; and the Garden City Recreation Club has
agreed 'f raise approximately $7,000.00 for material costs and they
have received assurances for gratis construction assistance in the
amount of $16,000.00, for a project totalling $23,000.00.
-
(
I
I
ACTION:
---
.,_,____,_, ,M, .-.
.................",
"._n__"-'--'___.y.-'-,f."_",_.~_;J.,
197
The City Manager recommended that Council approve the
request of the Garden City Recreation Club to construct a permanent
concession/storage/restroom building at Garden' City Park, subject to
a written contract; and that Council authorize execution of the
appropriate agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33507) AN ORDINANCE authorizing the City Manager to enter
into an ~greement authorizing the Garden City Recreation Club to
construct a structure at Garden City Park, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 83.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
,6..,
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftCl)'()r B()vvEtrs----------------------------------------------__-----------------------------fi.
NAYS: N()l1e---------------------------------------------___________________________().
(Council Members Harris and White were absent.)
Steven B. Mullen, 3157 Ventnor Road, S. E., expressed
appreciation on behalf of the Garden City Recreation Club.
seWERS AND STORM DRAINS-EQUIPMENT -WA TER
RESOURCES: The City Manager submitted a written report advising
that funds are designated in fiscal year 1997-98 operating budgets for
Water and Water Pollution Control Departments for the purchase of
certain chemicals for a period of one year; whereupon, the City
Manager recommended that Council accept the following lovvest
responsible bids for water and waste water treatment chemicals for a
period of one year; and reject all other bids received by the City:
Liquid Alum - Alchem, Inc., at a cost of $.346834 per
gallon;
198
Liquid Chlorine - Jones Chemicals, Inc.;, at a cost of
$17.666 per cwt. for 150 pound cylinders and $15.20 per
cwt. for 2,000 pound cylinders;
Sodium Silico Fluoride - Prillaman Chemical Corporation,
at a cost of $.245 per lb.;
Sulfur Dioxide - Jones Chemicals, Inc., at a cost of $396.81
per cylinder;
Sodium Hydroxide - in bulk by Prillaman Chemical
Corporation, at a cost of $.78 per gallon and non bulk by
Van, Waters and Rogers, Inc., at a cost of $.82 per gallon;
H~',drofluosilica Acid - Prillaman Chemical Corp., at a cost
of $.65 per gallon;
Sodium Bi-Sulfite - Prillaman Chemical Corporation, at a
cost of $1.20 per gallon;
Orthophosphate - Prillaman Chemical Corporation, at a
cost of $2.90 per gallon;
Polymer Praestol 186KH - GEO. S. Coyne Chemical Co.,
Inc., at a cost of $3.84 per gallon;
Polymer Catfloc- TL - Southchem, Inc., at a cost of $4.07
per gallon;
Filter Aid .57 ppm - Prillaman Chemical Corporation, at a
cost of $3.91 per gallon: and
Sodium Fluoride - Prillaman Chemical Corporation, at a
c ,! t of $.645 per pound.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#33508-072197) A RESOLUTION accepting bids for water and
sewage treatment chemicals for fiscal year 1997-98, and rejecting other
bids.
(For full text of Resolution, see Resolution Book No. 60, page 71.)
-
I
I
I
ACTION:
ACTION:
..............
- r--,.. ...i - ,.~- ..-._>,;."'..'..._....,.-'"..._. .' -,---4:- ."~
-^.--'...-..........._~.,'
"-:':"
199
-J
Ms. Wyatt moved the adoption of Resolution No. 33508-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftCl)f()r E!\;\ftfEtr!S-----------------------------------------------------------------------------!5.
NAY!): N()l1e------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
BUDGET-REFUSE COLLECTION-EQUIPMENT: The City Manager
submitted a written report advising that on February 18, 1997, Council
authorized the purchase of automated refuse containers from Toter,
Inc., for implementation of the Automated Solid Waste Collection
Program; and the current year budget has identified the need to
purchase the following additional automated refuse containers:
19,375 - 95 gallon size
500 - 64 gallon size
The City Manager recommended that Council authorize the
purchase of 19,375 95-gallon refuse containers and 500 64-gallon
refuse containers from Toter, Inc., at a total cost of $811,688.75; and
transfet4-811 ,688.75 from Transfer to Capital Fund Account No. 001-
004-9310-9508 to Solid Waste Management Expendable Equipment
Account No. 001-052-4210-2035.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33509-072197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 73.)
Mr. Trout moved the adoption of Ordinance No. 33509-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
200
ACTION:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftlll)(()r EJ()'^'Etr!S-----------------------------------------------------------------------------!5.
NAYS: N()I1Et------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
Mr. Trout offered the following resolution:
(#33510-072197) A RESOLUTION authorizing purchase of
additional refuse containers for residential solid waste collection.
(For full text of Resolution, see Resolution Book No. 60, page 74.)
Mr. Trout moved the adoption of Resolution No. 33510-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftlll)(()r EJ()'^'Etr!t-----------------------------------------------------------------------------!5.
NAYS: N()I1Et------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
C'".ERP-CITY INFORMATION SYSTEMS-EQUIPMENT: The City
Manager submitted a written report advising that the Prior Year Capital
Maintenance and Equipment Replacement Program has identified
funds in the City Information Systems Prior Year Retained Earnings
account to purchase 44 replacement and 15 new personal computers,
and related equipment and software for 18 City departments;
specifications were developed, and after proper advertisement, 11 bid
responses were received, publicly opened and read on April 7, 1997;
and during the bid evaluation process, a determination was made that
newer technology is available and none of the bids received totally
meet all bid requirements.
It was further advised that Council's authorization is necessary
to reject the bids for personal computers and related equipment in
order to allow for adjustments to specifications and to rebid the
required items; rebid of items will be broken into like elements and bid
-
(
I
I
ACTION:
ACTION:
_.
~._'l ~'-"-'-"'_...;,.v,.:.'.'~"',~".~ .___~..._~_~~,_~".,
201
as separate bids; no single bid is expected to exceed the limit Council
has previously delegated to the approval authority of the City Manager;
and appropriation of funds is necessary by Council to provide for
purchase of requested items when they are rebid.
The City Manager recommended that Council authorize rejection
ofthe bids received for personal computers and related equipment; and
appropriate $194,932.00 from City Information Systems Prior Year
Retained Earnings account to City Information Systems Account No.
013-052-1602-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#33511-072197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 City Information Systems Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 75.)
Mr. Swain moved the adoption of Ordinance No. 33511-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, ,.Parrott, Swain and
ftftCl)r()r E3()'^'Etr!5---------------------------------------------___-----------------------------!5.
NA"S: N()I1Et-------------------------------------------_____________________________().
(Council Members Harris and White ,^,ere absent.)
Mr. Swain offered the following resolution:
(#33512-072197) A RESOLUTION rejecting all bids for personal
computers and related equipment.
(For full i.ext of Resolution, see Resolution Book No. 60, page 76.)
Mr. Swain moved the adoption of Resolution No. 33512-072197.
The motion was seconded by Mr. Parrott and adopted by the follo,^,ing
vote:
202
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftft;a)f()r B()\ftIEtr!t-----------------------------------------------------------------------------!i.
NA"S: N()I1Et------------------------------------------------------------------------().
(Council Members Harris and White were absent')
BUDGET-POLICE DEPARTMENT-GRANTS: The City Manager
submitted a written report advising that Congress amended 21 USC.
Section 881 e1-4, October 1986, which authorized transfer of certain
Federally forfeited property to State and local law enforcement
agencies that participated in the investigation and seizure of the
property; application for an equitable share of property seized by local
law enforcement must be made to the U. S. Department of Justice and
certified by the City Attorney as to the appropriate agency and
representative to receive the property and that the transfer is not
prohibited by State and local laws; and property may be used only for
the purpose stated in the application, i.e., narcotics investigations
related to law enforcement.
It was explained that the Police Department receives additional
funds periodically from the Federal Government's Asset Sharing
Program; action by Council is required to accept additional funds to be
dispersed in accordance with provisions of the program; and revenues
totalling $88,137.00 have been collected and are available for
appropriation in Grant Fund Account No. 035-035-1234-7184.
The City Manager recommended that Council accept assets from
the U. S. Department of Justice, Federal Forfeited Property Sharing
Program, and appropriate $88,137.00 to Grant Fund Account No. 035-
050-3304-2150, Investigations and Rewards, and increase the Grant
Fund Revenue Estimate, Account No. 035-035-1234-7184, by $88,137.00.
(For full ~~xt, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#33!i13-072197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 77.)
-
(
I
I
ACTION:
.........,-'".~_"'-'-___I
jL'................~_,'
~
.;.-",
203
Mr. Swain moved the adoption of Ordinance No. 33513-072197.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftlll)f()r B()\ftfEtr!t------------------------------------------~----------------------------------!5.
N~YS: N()I1Et--------------------------------------------------------------__________().
(Council Members Harris and White were absent.)
REPORTS OF COMMITTEES:
FIRE DEPARTMENT-ROANOKE CIVIC CENTER-EQUIPMENT:
Council Member Parrott, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, in connection with bids
received by the City for replacement of fire alarm and temperature
controls at the Roanoke Civic Center. He advised that two bids were
received, with Landis & Staefa, Inc., submitting the low bid in the
amount of $598,888.00 and 120 consecutive calendar days to complete
the work; and the project consists of the following:
A complete integrated fire alarm system that meets
present code requirements to be provided and installed;
A Direct Digital Temperature Control (DDC) System to be
provided and installed, which will be comprised of a
network of various independent, stand-alone digital
controllers, together with centralized control stations and
centralized host stations to provide centralized access
and facility-wide control functions; and
Both systems shall be interconnected and shall answer to
one central control computer, and shall comply with
current standards and codes.
It was further advised that the consultant, Whitescarver, Hurd &
Obenchain, Inc., requested that a meeting be held with Landis & Staefa,
Inc., to determine if they were fully complying with the terms of the
contract documents; Landis & Staefa, Inc., were questioned as to
whether they proposed to provide and install the control system as
204
ACTION:
specified, to which they replied in the affirmative, pursuant to a
communication under date of June 18, 1997, in which seven exceptions
to the contract documents were listed; after reviewing the letter, the
consultant submitted the following recommendation to the City: "The
price as quoted by Landis & Staefa, Inc., is not based on the contract
documents and in our (Whitescarver, Hurd & Obenchain, Inc.) opinion
is a non-responsive bid."; and the consultant and the City Engineer's
representative met with the City Attorney on June 25, 1997, to review
the cur' ..'nt bid status and the City Attorney concurred with the
recommendation that the bid of Landis & Staefa, Inc., is a non-
responsive bid.
The Bid Committee recommended that Council concur in the
following actions:
Authorize the City Manager to reject the non-responsive
bid of Landis & Staefa, Inc.;
Direct that the Civic Center Administration, the City
Engineer, and Whitescarver, Hurd & Obenchain, Inc.,
review the contract documents to determine what changes
can be agreed upon to reduce the cost of the project
closer to the available funding of approximately
$630,000.00; and
Reject the other bid received.
T.~.# City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33514-072197) A RESOLUTION rejecting all bids to replace fire
alarm and temperature controls at the Roanoke Civic Center.
(For full text of Resolution, see Resolution Book No. 60, page 78.)
Mr. Parrott moved the adoption of Resolution No. 33514-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
-
,-,.
_ .....~ ...........-...............,
205
(
A'iES: Council Members Trout, Wyatt, Parrott, Swain and
ftftlll)'()r Ei()\ftfEtr!)-----------------------------------------------------------------------------!).
NAYS: N()I1Et------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
INDUSTRIES-ECONOMIC DEVELOPMENT: Council Member
Parrott, Chairperson, Bid Committee, presented' a written report on
behalf of the Committee, in connection with bids received by the City
for construction of the Precision Circle Roadway Construction Project
in connection with the Innotech, Inc., expansion.
It was advised that Council authorized construction of a new
roadway serving Innotech, Inc., at its meeting on March 17, 1997; the
project will be constructed under a fixed time contract with a scheduled
completion of 120 days after issuance of the Notice to Proceed; and
four bid~ were received, with E. C. Pace Co., Inc., submitting the low bid
in the amount of $219,029.00, which was 11.1 per cent above the
engineer's estimate of $197,117.00.
I
The Bid Committee recommended that Council authorize the City
Manager to execute a contract, in a form to be approved by the City
Attorney, with E. C. Pace Co., Inc., in the amount of $219,029.00.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
(#33515-072197) AN ORDINANCE accepting the bid of E. C. Pace
Co., Inc., for construction of the Precision Circle Roadway Construction
Project, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contrac: '~~r such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 78.)
I
206
ACTION:
ACTION:
N:"' Parrott moved the adoption of Ordinance No. 33515-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftCl)f()r B()\ftfEtr!S-----------------------------------------------------------------------------!5.
NA"S: N()I1Et........--------------------------------------~---------------------------().
(Council Members Harris and White were absent.)
BRIDGES-COMMUNITY PLANNING-STREETS AND ALLEYS-WAR
MEMORIAL: A report of the City Planning Commission advising that a
request was received from Harry E. Guilliams, Past Commander, Post
#1264 VFW, to name the bridge constructed as part of the new Peters
Creek Road Extension project at Melrose and Peters Creek Road the
Veterans of Foreign Wars Bridge; and in December 1996, Council
referred the request to the City Planning Commission for study, report
and recommendation.
The Planning Commission recommended that the Peters Creek
Road Extension bridge be named the Veterans of Foreign Wars Bridge
in honor of the veterans of foreign wars in the Roanoke Valley, and that
an appropriate plaque be placed on the structure in a conspicuous
location denoting the name of the structure.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the report be referred to the War Memorial
Committee for study, report and recommendation to Council. The
motion was seconded by Mr. Swain and adopted.
UNFINISHED BUSINESS:
BUDGET-PARKS AND RECREATION-NEIGHBORHOOD
ORGANIZA TION-HOUSING/AUTHORITY -COMMUNITY PLANNING-
GRANTS: The City Manager presented a written report advising that at
the Co".,cil meeting on July 7, 1997, a report was submitted
recommending acceptance of a $100,000.00 matching grant from the
Virginia Department of Housing and Community Development that was
-
..-...
~'- ,.. '.-L~-:'..,.c~J'._--~L-. _..._.......,---,,--.~...................""
-~
207
(
intended to be used to renovate a structure whiclf has been relocated
to 124 Wells Avenue, N. W.; and following discussion, action on the
report was tabled with a request by Council for more information;
whereupon, the matter was again before the body.
The City Manager advised that the Project is an outgrowth of
discussions with representatives of Gainsboro neighborhood
organizations over a number of public improvement projects in that
area of the City; and Wells Avenue widening, renovation of The Hotel
Roanoke and construction of the Conference Center, and realignment
of Gainsboro Road/Second Street, including the new bridge over the
railroad, all have come about during the last five years and have
significantly impacted the Gainsboro neighborhood.
[
It was explained that the Professional Park concept was first
described in a December 11, 1992 communication to Council; a
structure formerly located at 111 Wells Avenue was acquired for the
new Gainsboro Road/Second Street Improvement Project, which was
considered to be an architecturally significant structure to the
neighborhood and preferably should be relocated rather than
demolished; vacant property was acquired in the next block of Wells
Avenue to the west of the new Gainsboro Road/Second Street
alignment, and the structure was moved and is now sitting on a new
foundation, plans have been prepared for renovation to accommodate
professional offices, and the City is ready to proceed; to date,
approximately $160,000.00 has been spent for site acquisition,
relocation and design; and the proposed Clean Sites Grant, along with
remaining funds appropriated in previous Community Development
Block Grant (CDBG) budgets, is estimated to cover the cost of
renovations.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
"AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and
providing for an emergency." .._
Mr. Swain moved the adoption of the ordinance. The motion was
seconded by Mr. Parrott.
I
208
The City Manager advised that at the Council meeting on
Monday, July 7, the matter was tabled in view of certain questions
raised by Council members. He explained that Council committed to
the project in 1993 with appropriation of funds through the Community
Development Block Grant Program, and the house in question involves
the movement of the third house off of Wells Avenue. He stated that
some members of Council previously expressed concern about the
amount. f money proposed to be spent, and while he acknowledged
that it was expensive to move the two houses from Wells Avenue to
Gilmer Avenue, it was felt that there was some benefit in moving the
houses to infilllots rather than demolishing the structures. He stated
that the house in question is the last of the three houses, and in view
of the expenses that have already been incurred, City staff worked
diligently to identify a State grant to fund the project. He added that the
house was determined by historic preservationists in the Roanoke
Valley to be historically significant and well worth spending the
additional money to save. He explained that the $100,000.00 represents
a State grant, and Council is requested to appropriate the funds which
would represent a strong commitment to the Gainsboro community in
general. He advised that the house at 111 Wells Avenue is the last of
the three houses to be renovated, and the City has made no further
commitments.
Mr. J. B. Leonard, 1935 Hope Road, S. W., expressed concern
with regard to the amount of funds proposed to be spent on renovating
the house. He advised that Council is being asked to vote on whether
to expe..~ $200,000.00 total on the property, $100,000.00 representing
a State grant and $100,000.00 representing CDBG funds. He questioned
whether the expenditure of another $100,000.00 of funds already under
the City's control for the project is in the best interest of the City. He
stated that the house could be sold, the City could cut its losses, and
the house could be developed in the private sector which would enable
the $100,000.00 to be used for a higher priority.
Council Member Swain requested that he be provided with a list
of those organizations in the Gainsboro community with which the City
negotiates. "
In clarification of the remarks of Mr. Leonard, the City Manager
advised that the $100,000.00 State grant does not call for an additional
$100,000.00, because the City has already received credit for the funds
that have been expended for the project; therefor, if Council denies the
-
............"'"
~> >~:;'--'."->f' ;-';: ~.),-.::_c,' ----..--',.......-......-...~"
209
[
request, it would reject a State grant of $100,000.00 and not free up
$100,000.00 that could be spent elsewhere. He stated that it is a matter
of whether Council wishes to accept a State grant and appropriate the
funds for the recommended purpose.
The budget ordinance, prepared as an emergency measure, was
lost by the following vote:
\:
AYES: Council Members Parrott, Swain, Trout and Vice-
ftftCl)r()r'"')rCltt---------------------------------------------------------------------------------4.
NA YS: MayorBowers-------------------------------------------------------------1.
(Council Members Harris and White were absent.)
Ms.. Wyatt moved that the following ordinance be placed upon its
first reading:
"AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations."
(
vote:
The motion was seconded by Mr. Swain and lost by the following
AYES: Council Members Parrott, Swain and Vice-Mayor Wyatt--3.
NAYS: Council Member Trout and Mayor Bowers------------------2.
(Council Members Harris and White were absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
(
ZONING-CITY PROPERTY-COMMUNICATIONS DEPARTMENT-
LEASES WATER RESOURCES-EQUIPMENT-STREETS AND ALLEYS:
Ordinance No. 33489 authorizing the proper City officials to enter into
a lease agreement with Virginia PCS Alliance, L.C., a Virginia Limited
Liability Company, for use of the Washington Heights Water Tank and
site located in the 4100 block of Wyoming Avenue, N. W., and use ofthe
Summit Water Tank and site located in the area of 4500 Franklin Road,
S. W., on the dead end of Summit Way Drive, S. W. (a private road) for
the placement, operation, and maintenance of Personal Communication
System antennas and related equipment, for a five-year period, with up
210
ACTION:
to two five-year renewals, effective August 1, 1997, at a rental rate of
$750.00 per month for each property, and upon such other terms and
conditions as are deemed appropriate and as more particularly set forth
in a report to Council dated July 7, 1997, from the Water Resources
Committee, having previously been before the Council for its first
reading on Monday, July 7,1997, read and adopted on its first reading
and laid over, was again before the body, Mr. Parrott offering the
following for its second reading and final adoption:
(#33489-072197) AN ORDINANCE authorizing the proper City
officials to enter into a Lease Agreement between the City and Virginia
PCS Alliance, L.C., a Virginia Limited Liability Company, for use of the
Washington Heights Water Tank and site located in the 4100 block of
Wyoming Avenue, N. W., and the use of the Summit Water Tank and
site located in the area of 4500 Franklin Road, S. W., on the dead end
of Summit Way Drive, S. W., (a private road) for the placement,
operatir~, and maintenance of Personal Communication System
antennas and related equipment, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 59.)
Mr. Parrott moved the adoption of Ordinance No. 33489-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftftCl)f()r B()'^'E!r!;-----------------------------------------------------------------------------!5.
NAY!): N()l1e------------------------------------------------------------------------().
(Council Members Harris and White were absent.)
CITY PROPERTY-SPECIAL PERMITS-CHURCHES-STREETS AND
ALLEYS: Ordinance No. 33494 granting a conditional permit to allow for
encroachment of a parking area over and into the right-of-way along
Windso' Avenue, S. W., located adjacent to the parking area of the
Raleigh Court United Methodist Church, Official Tax No. 1440701,
subject to any required approval by the Board of Zoning Appeals, upon
certain terms and conditions, having previously been before the
Council for its first reading on Monday, July 7, 1997, read and adopted
on its first reading and laid over, was again before the body, Mr. Swain
offering the following for its second reading and final adoption:
-
[
I
I
ACTION:
,............,.-
'"'_".L""t'~..I.l:t'-~~'-'--'-~._
.... -.. .-...............,.,
"'l
211
(#33494-072197) AN ORDINANCE granting conditional permit to
allow for the encroachment of a parking area over and into the right-of-
way along Windsor Avenue, S. W., located adjacent to the parking area
of the Raleigh Court United Methodist Church, Official Tax No. 1440701,
subject to any required approval of the Board of Zoning Appeals, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 60.)
Mr. Swain moved the adoption of Ordinance No. 33494-072197.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Parrott, Swain and
ftnCl)f()r B()wEtrs-----------------------------------------------------------------------------!5.
N~)(S: N()I1Et-------------------------------------------~---------------__________().
(Council Members Harris and White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
STREETS AND ALLEYS-TRAFFIC-NEIGHBORHOOD
ORGANIZATIONS-HOTEL ROANOKE CONFERENCE CENTER:
Evelyn D. Bethel, President, Historic Gainsboro Preservation District,
Inc., advised that a previous statement was made indicating that she,
as an individual, was opposed to the Wells Avenue widening, which
was a true statement; however, she explained that she represented
residents and supporters in the Gainsboro community who shared that
same opinion. She explained that it appeared from a previous
statement that Historic Gainsboro Preservation District, Inc., had
compromised, and that was not a true statement. In the future, she
asked that City staff be instructed to identify those organizations and
individuals with whom they negotiate, and pointed out that she has
made the same request on other occasions. She stated that this is one
212
ACTION:
reason why she supports the modified ward system because when
there are problems in the Gainsboro community, there seldom are
persons on City Council who will speak up and express the opinion of
Gainsboro residents.
At 5:07 p.m., the Mayor declared the meeting in recess.
At 5:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Wyatt and Council
Members Harris and White.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Trout, Parrott, Swain and
MiI)f()r B()\ftIer!S-----------------------------------------------------------------------------4.
NAYS: N()r1e------------------------------------------------------------------------().
(Vice-M?~lor Wyatt and Council Members Harris and White were
absent.)
COMMITTEES-SPECIAL EVENTS: The Mayor advised that there
is a vacancy on the Special Events Committee created by the
resignation of Elizabeth S. Poff, and called for nominations to fill the
vacancy.
Mr. Swain placed in nomination the name of Sherley E. Stuart.
There being no further nominations, Mr. Stuart was elected as a
member of the Special Events Committee, for a term ending June 30,
1998, by the following vote:
-
l:
I
I
ACTION:
ACTION:
ACTION:
~..
.,-_"_._,IiL~__"""""",,",t
213
FOR MR. STUART: Council Members Trout, Parrott, Swain and
MCI)f()r B()\ftfEtrs----------------------------------------------------------------------------4.
(Vice-Mayor Wyatt and Council Members Harris and White were
absent.)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the Fair Housing Board to fill
a position previously held by Kathryn R. Hale, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Bruce L. Robinson.
There being no further nominations, Mr. Robinson was elected
as a member of the Fair Housing Board, for a term ending March 31,
2000, by the following vote:
FOR MR. ROBINSON: Council Members Trout, Parrott, Swain and
MCI)f()r EI"\ftfEtrtt-----------------------------------------------------------------------------4.
(Vice-Mayor Wyatt and Council Members Harris and White were
absent.)
OATHS OF OFFICE-COMMITTEES-COMMUNITY PLANNING-FIFTH
PLANNING DISTRICT COMMISSION: The Mayor advised that there is a
vacancy on the Fifth Planning District Commission created by the
resignation of Marsha C. Fielder, and called for neminations to fill the
vacancy.
Mr. Parrott placed in nomination the name of David C. Anderson.
There being no further nominations, Mr. Anderson was elected
as a City representative to the Fifth Planning District Commission, for
a term ending June 30, 2000, by the following vote:
FOR MR. ANDERSON: Council Members Trout, Parrott, S\ftfain
ClI1c1 MCI)f()r EI()\ftfEtrtt-----------------------------------_____________-----------------------4.
(Vice-Mayor Wyatt and Council Members Harris and White were
absent.)
214
ACTION:
OATHS OF OFFICE-COMMITTEES-L1BRARIES: The Mayor
advised that there is a vacancy on the Roanoke Public Library Board
created oy the resignation of Frank Eastburn, and called for
nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Michael L. Ramsey.
There being no further nominations, Mr. Ramsey was elected as
a member of the Roanoke Public Library Board, for a term ending
June 30, 2000, by the following vote:
FOR MR. RAMSEY: Council Members Trout, Parrott, Swain and
ftft;a)r()r E5()\ftfEtr!l-----------------------------------------------------------------------------4.
(Vice-Mayor Wyatt and Council Members Harris and White were
absent.)
At 6:00 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
0" Monday, July 21,1997, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
PRESENT: Council Members James O. Trout, C. Nelson Harris,
John H. Parrott, Carroll E. Swain and Mayor David A. Bowers----------5.
ABSENT: Council Members Linda F. Wyatt and William
'"'tlite, Sr.-------------------------------------------------------------------------------------:z.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of
Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
T' ." Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
.--......'.. ";"....l.X_C~JCl.'._.L ':':->_~"",','_'_'~,~_ _ ,,_....;J/IL......-...........~,.'
;',;' ';!.~=;,.-,
215
':;"~. ,~_.
I
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-SISTER CITIES: The Mayor
presented an Honorary Citizenship Certificate and a Crystal Star to Ms.
Julia Aleksandrova, a resident of Pskov, Russia, one of Roanoke's
Sister Cities.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, July 21, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of GFW
Construction Corporation that a 1.96-acre tract of land located on
Orange Avenue, N. E., (Route 460 East), described as Official Tax No.
7140114, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by
the petitioner, the matter was before the body.
I
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, July 3,1997, and Thursday, July 10, 1997,
and in the Roanoke Tribune on Thursday, July 10, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to allow the construction of a
retail commercial building; and that a First Amended Petition was filed
on June 3, 1997, with the following proffered conditions, was before
Council.
The property will be developed in substantial conformity
with the development plan prepared by Lang Engineering,
dated May 8, 1997, a copy of which is attached to the
Petition for Rezoning as Exhibit B, subject to any changes
required by the City during site plan review.
The property will not be used for a neighborhood or
highway convenience store, a fast food restaurant, or
outdoor advertising.
I
-
216
ACTION:
The Planning Commission recommended that Council approve
the request for rezoning, and advised that the proffered conditions
address future development and use of the property; the proposed
zoning change is consistent with adjacent land uses and development
patterns on Route 460; and although the property is located within the
City's Urban Enterprise Zone, the subject property is not particularly
valuable for industrial development.
(For full text, see report on file in the City Clerk's Office.)
Carolyn H. Furrow, Attorney, appeared before Council in support
of the request of her client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33516) AN ORDINANCE to amend ~36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 714, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 85.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 33516 was adopted on its first reading by the
followir,! vote:
AYES: Council Members Trout, Harris, Parrott, Swain and
ftftCl)r()r EJ()\ftIt!rs-----------------------------------------------------------------------------!i.
NAYS: N()l1e------------------------------------------------------------------------().
(Council Members Wyatt and White were absent.)
ZONING: Pursuant to Resolution No. 25!i23 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertist!d CI
public hearing for Monday, July 21, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Apurva B. and
Chhaya A. Shukla that a tract of land located at 2315 Colonial Avenue,
-
..-...-
~'c _.'~__.J-'-...;.);_'~_J.,'-"__._ ..'_~.- .._.____~J._
___._JI<~""~"
t
217
[
S. W., described as Official Tax No. 1270541, be rezoned from C-1,
Office District, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioners, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, July 3,1997, and Thursday, July 10,1997,
and in the Roanoke Tribune on Thursday, July 10, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to permit the property owner to
use the subject property for a retail commercial business; and a First
Amended Petition to Rezone was filed on May 27, 1997, with the
following proffered conditions, was before Council.
TJ1e existing building will be rehabilitated for retail use and
not expanded. In the event of total damage to the property,
any replacement structure will be similar in size, design
and location.
I
Parking and vehicular access will be restricted to the rear
of the structure. There will be no vehicular access from
Colonial Avenue.
Use of the property will be restricted to a general retail
establishment primarily engaged in the retail sale of
merchandise, goods, or products (including non-
perishable foods), except automobile[S. trucks or
construction equipment, or to general, professional or
medical offices.
I
The Planning Commission recommended denial of the request
for rezoning, and advised that commercial zoning on Colonial Avenue
has been a major issue since the 1970's when Wonju Street and the
Webber :;xpressway were constructed. It was noted that the Planning
Commission has consistently recommended denial of commercial
requests on the basis of access, traffic, storm water management,
neighborhood encroachment, and the proliferation of strip commercial
development; the properties fronting on Colonial Avenue, while not
highly desirable as residential properties, are not suitable for additional
commercial development; in addition, extension of Wonju Street is a
high priority included in the City's Comprehensive Plan as part of the
218
ACTION:
1993 Thoroughfare Plan; the highway project will immediately affect the
subject property and the intersection of Wonju and Colonial Avenues;
and other appropriately commercially zoned property is available in the
area for the operation of a retail business.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
"AN ORDINANCE to amend Section 36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 127,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant."
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning; whereupon,
James R. Cromwell, Attorney, representing the petitioners, advised that
the land is currently zoned for office use and the owners seek to
upgrade the property for general commercial purposes in order to sell
general items of interest to the Indian community. He called attention
to concerns regarding traffic, the overall nature of the rezoning request,
and the issue of extending Wonju Street. He explained that the
adjacent property, consisting of three tracts of land, was zoned for
commercial use several years ago, and the request presently before
Council would be an extension of the rezoned area by one lot. He
advised that the rationale used by the City Planning Commission for
the previous rezoning for office purposes was to provide a buffer
between retail use and residential use; however, buffering becomes a
moot issue by the proposed extension of Wonju Street. He stated that
there is no opposition by the neighborhood to the proposed
commercial use, and if adjacent property was rezoned for commercial
purpose~, it would seem to be the appropriate and best use for his
clients' property. In regard to traffic and access, he stated that the
proposed use and the proposed restrictions on the property would
significantly limit its use. He explained that the rezoning petition
proposes that the property be limited to general retail use as are other
adjacent properties and noted that there are numerous uses under the
current zoning that could create a higher traffic flow. He added that his
":':-~".;i:":~:_li:J''''''-'''''':;',>--;.",.:i~~~ '-;;i"r 7-',---}!"='.,...-.......,-~,
219
I
client recognizes the need to include parking in his proposed plan. In
closing, he stated that it would appear that the proposed rezoning is a
reasonable request to deal with what may be a short term life of the
property when Wonju Street is extended.
No other person wishing to be heard in connection with the
request for rezoning, the ordinance was defeated by the following vote:
A'tE:S: N()I1Et------------------------------------____________________________________().
NAYS: Council Members Trout, Harris, Parrott, Swain and
ftftlll)f()r E!()vvEtr!S----------------------------------______________----------------------------!5.
(Council Members Wyatt and White were absent.)
I
SEWERS AND STORM DRAINS-BUILDINGS/BUILDING
DEPARTMENT -ELECTIONS-BONDS/BOND ISSUES-SIDEWALK/CURB
AND GUTTER-PARKS AND RECREA TION-BRIDGES-CITY PROPERTY-
CAPITAL IMPROVEMENTS PROGRAM-ECONOMIC DEVELOPMENT-
SCHOOLS-STREETS AND ALLEYS: The City Clerk having advertised
a public hearing for Monday, July 21, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with respect to the proposed
adoption by Council of an ordinance authorizing the City to contract a
debt and issue general obligation public improvement bonds of the City
in the principal amount of $39,030,000.00 to finance the costs of various
needed public improvements of and for the City and an ordinance
directin, and providing for the holding of an election to determine
whether the qualified voters of the City will approve the issuance of
general obligation public improvement bonds of the City, the matter
was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Monday, July 7, 1997, and Monday, July 14, 1997,
and in the Roanoke Tribune on Thursday, July 10, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
I
(#33497 -072197) AN ORDINANCE authorizing the issuance of
Thirty-Nine Million Thirty Thousand Dollars ($39,03(),()()0.()0) principal
amount of general obligation bonds of the City of Roanoke, Virginia, for
the purpose of providing funds to defray the cost to the City of
-
220
ACTION:
ACTION:
Roanoke of needed permanent public improvements of and to public
bridges, public buildings, economic development, parks, public
schools, storm drains, streets and sidewalks, and acquisition of real
property for the foregoing; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 62.)
Mr. Trout moved the adoption of Ordinance No. 33497-072197.
The motion was seconded by Mr. Swain.
Mr. Trout offered the following emergency ordinance:
(#33498-072197) AN ORDINANCE directing and providing for the
holding of an election in the City of Roanoke, Virginia, to determine
whether the qualified voters of the City of Roanoke, Virginia will
approve Ordinance No. 33497-072197, duly adopted by the Council of
the City of Roanoke on July 21,1997, providing for the issue of certain
general obligation bonds of the City of Roanoke; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 64.)
Mr. Trout moved the adoption of Ordinance No. 33498-072197.
The motion was seconded by Mr. Swain.
T....,"\ Mayor inquired if there were persons present who would like
to address Council with regard to the matter.
The City Manager advised that the proposed $39 million worth of
bond projects is the largest single bond referendum that has been
submitted to the voters of the City of Roanoke. He stated that the
Capital Improvement Program is submitted for consideration by
Council and the citizens of Roanoke without any type of tax increase.
In order to do so, he explained that the City will retire, over the next
three to four years, the equivalent of approximately $20 million of debt
service which will be rolled into important capital projects. In addition,
he stated that Council approved solid waste automation which will
generate about $1.4 million of savings and will support approximately
$14 million of additional bonds; and transfer of ownership of the City's
Nursing Home, which will physically take place on or about August 1,
will generate approximately $500,000.00 in savings.
~o,~-_.: ~~~~;"'~.:!.Si:~_, -"~-C'-~~~-"""""""'"
221
(
The Mayor inquired if there were persons present who would like
to address Council with regard to the proposed Capital Improvement
Program; whereupon, the following persons appeared before Council.
I
Susan D. Gaylor, President, Roanoke City Central Council PTA,
urged that Council approve the proposed Capital Improvement Program
for Roanoke City and submit the proposal to the electorate in
November 1997. Specifically, she supported the $13,623,000.00
proposed to be allocated to Roanoke City Schools, which is a system
that adds significantly to the quality of life and economic well being of
the community, by providing dedicated teachers, a school renovation
schedule that keeps Roanoke's school facilities up to date and safe,
magnet schools that provide advance levels of study and a celebration
of cultural diversity, and computer technology that prepares Roanoke's
children for the future. She advised that allocation of the full
$13,623,000.00 requested by the school system will allow Roanoke to
stay strong by providing middle school renovations, elementary
classroom additions, a school facilities study, school technology
equipment, asbestos abatement for middle schools, and improvements
to Huff Lane and Round Hill Schools through the pending road
extension in the area. She stated that the Central Council PT A is
prepared to stand behind the City and to turn out in full force to work
for passage ofthe bond issue, and the Central Council PTA plans to be
aggressive in disseminating information to its membership and
encouraging community involvement.
Robert W. Glenn, Jr., Chair, Board of Directors, Downtown
Roanoke, Inc., expressed full support of the bond referendum. He
called attention to three specific areas of support, viz: (1) the
participatory process that was offered to citizens and the business
community; (2) the public/private partnership that Downtown Roanoke,
Inc., enjoys with the City through the Outlook Downtown Roanoke Plan
which, in part, will help to guide certain improvements in downtown
Roanok~ for years to come; and (3) City Council has taken a leadership
role to provide for the largest bond referendum in the history of the City
of Roanoke. He advised that Downtown Roanoke, Inc., is supportive of
the entire bond package and will be pleased to assist the City as
needed.
'("
",. .,
John M. Stroud, President, Roanoke Valley Regional Chamber of
Commerce, expressed support of the proposed Capital Improvement
Program. He stated that credit must be given to Council and to City
staff for reducing year to year operating expenses so that the savings
.
222
could be used to fund a significant part of the bond issue without a tax
increase. He urged that Council develop a plan that will provide for
continual operational savings, and advised that the Chamber of
Commerce has supported regional cooperation as a way to achieve
savings for the City and regional cooperation should be included in the
plan. He stated that the Chamber of Commerce supports using capital
dollars to invest in the City in ways that will reduce the City's operating
costs. He added that the Capital Improvement Program provides for a
continued major investment in education, and between the proposed
bond issue and the school system's internal funding, there will be
continued major investment in the City Schools. He stated that the
bond issue provides funds for economic development which is a major
goal of the Chamber of Commerce and funds allocated for this purpose
will be tf'tq basis for future revenues to the City, as well as an improved
standard of living for Roanoke's citizens. He noted that Roanoke is at
a crossroads, and there is practically no available land for development
in the City, therefore, incentives must be created for reuse of older
properties, including residential and commercial, and by investing
outside the City limits in industrial land. On behalf of the Roanoke
Valley Regional Chamber of Commerce, he requested that Council
approve the proposed bond issue and place the matter on the ballot for
the November election to be voted on by the citizens of Roanoke.
Marsha W. Ellison, Chair, Roanoke City School Board, spoke in
support of the Capital Improvement Program. She advised that over
the past ten years, City Council has provided adequate resources to
keep Roanoke's oldest school buildings up to date and, as a result of
funds through past bond referenda, seven elementary schools and two
middle schools have been renovated. She stated that a national and
state award winning technology plan has been implemented as a result
of Council's approval of bond referenda funds which were necessary
to create the infrastructure required to support various technologies.
She adv~=, 3d that the Roanoke City Schools continue to benefit from the
City's support through funding of school capital improvement projects,
and the proposed CIP bond referendum will provide the funds required
to continue capital improvement projects such as school technology,
equipment, asbestos abatement for middle school renovation,
permanent elementary school classroom additions, a high school
facilities study, and contribute significant funds to the completion of
the final two middle school renovations. She pointed out that school
improvements in the proposed bond issue represent priority
requirements in all quadrants of the City. On behalf of the School
l
1
. ~l:~~~<""'."~~<'~_~_",:_~_~..,,~_"""""""'"
.-i-
223
, ~~
I
Board, she expressed appreciation for Council's past support and
requested that Council take the required actions to insure that the
proposed Capital Improvement Program bond referendum appears on
the November 4, 1997 ballot.
Lucy P. Mullis, Executive Director, Williamson Road Area
Business Association, expressed appreciation for Council's support of
the Williamson Road Corridor project. She advised that as the project
progresses over the next few years, it will contribute to the quality of
life for all citizens of Roanoke, and the proposed bond issue will
provide a much needed "shot in the arm" for the Williamson Road
Corridor project and also provide a positive impact on the strength and
quality of Williamson Road.
William W. Stephens, Member, Roanoke Civic Center
Commission, expressed support of the proposed bond referendum. He
called attention to the need to replace the roof over the Civic Center
complex, and noted that $750,000.00 has been included in the bond
referendum for the Civic Center, of which approximately $690,000.00
will be spent over the next seven years to replace the Civic Center roof.
I
M. Rupert Cutler, Executive Director, Western Virginia Land
Trust, spoke in support of adequate funding for parks and greenways.
He supported the position of many greenway trail advocates that much
more than the $200,000.00 currently allocated under the $39 million
bond issue should be spent on greenway land acquisition and
greenway trail development. He stated that Council should encourage
City staff to adopt a policy decision that a city-wide network of
greenway trails should be incorporated in the long range goals of the
City's parks system as a set of linear parks which will connect most of
the City's neighborhood parks so that children, bikers and migratory
wildlife can move easily and safely between the parks. He requested
that Council allocate at least $500,000.00 of the $39 million bond issue
for development of a much needed network of greenways for the health
and safety of Roanoke's citizens and as a tourist pleasing economic
development investment.
]
Warner N. Dalhouse, Vice-President, Jefferson Center
Foundation, advised that neighborhood improvements, storm drains,
Mill Mountain improvements, curbs and gutters, economic
development, greenways, police and library building improvements,
and 35 per cent of the total Capital Improvement Program devoted to
.
-
224
public school improvements are all necessary enhancements to the
functioning of the City which will increase the City's value and make
the City a more enjoyable place to live. He stated that while the bond
issue will finance $39 million of the City's part of the cost, it will
actually finance $82 million in capital improvements. He advised that
this is suund business sense and pointed out that the City is doing a
frugal and pragmatic job for its taxpayers. He called attention to
favorable timing because interest rates are low, the demand for high
quality municipal bonds is high in the marketplace, which coupled with
the City's AA bond rating almost assures a favorable interest rate for
the bonds at this time, and because borrowing is well within the City's
statutory borrowing limit and relatively low debt position, the
transaction will trigger no increase in property taxes. He advised that
the proposed financing is consistent with the City's tradition of sound
and conservative financial management and complimented the City and
City management on the enlightened process that was used to
determine improvements. He stated that the Capital Improvement
Program is a sensible and appropriate package for the City and urged
that Council approve the CIP for submittal to the voters in November
1997.
Beverly T. Fitzpatrick, Sr., President, Jefferson Center
Foundation Board of Directors, endorsed the remarks of Mr. Dalhouse.
He stat~d that the CIP bond issue is needed and expressed
appreciation to Council for its foresight in bringing the program to the
attention of the voters through a bond referendum to be voted on in
November 1997.
Mr. Christopher Craft, 1501 East Gate Avenue, N. E., spoke in
support of the proposed bond referendum. He raised question with
regard to that portion of the Capital Improvement Program pertaining
to parks, and advised that it appears that the City has taken East Gate
Park off of the proposed list for funding. He inquired if improvements
are proposed for East Gate Park.
The City Manager advised that the neighborhood park category
is contingent upon a City-wide citizen participation study if the bond
referendum is approved, no firm decisions have been made regarding
any of the parks at this time, citizens will have every opportunity
through the public participation process to provide input, and a
recommendation will be submitted to Council on proposed expenditure
of park funds.
",' :.oh:#.~~~~~~""""""_"""""""'i
.f'
225
r
The Mayor requested that the City Manager meet with Mr. Craft,
Delegate A. Victor Thomas and Roy N. Stroop, President, Wildwood
Civic League, to address Mr. Craft's concerns.
I
Mr. Robert H. Fetzer, 2602 Stanley Avenue, S. E., appeared before
Council as a greenway advocate, and advised that out of the $39 million
bond referendum, a $250,000.00 single project for Mill Mountain does
not represent what is needed as a City to move forward. He stated that
in order for most communities of Roanoke's size to move forward,
greenways are a necessary amenity; and greenways offer hiking and
biking o'pportunities, provide economic development, improve the
quality of life, enhance local competitiveness, provide alternative
means of transportation, link shopping areas, parks, employment
centers, tourist attractions and other common destinations, and effect
storm water retention and flood management. He stated that proposed
$250,000.00 represents less than one per cent of the total bond
referendum. He added that citizens have stated that they want police
officers disbursed into the neighborhoods; however, $10 million is
proposed in the Capital Improvement Program for a police building in
downtown Roanoke which accounts for almost 25 per cent of the bond
issue, and if the City requests citizen input, it should take the views of
citizens into consideration. He asked that Council again review the
recommended funding levels, include more money for greenways, and
assign police officers to the neighborhoods rather than to a central
location in downtown Roanoke.
Ms. Betty Field, Member, Mill Mountain Advisory Committee,
addressed funding for Mill Mount Park. She requested that the funds be
used to keep Mill Mountain in a natural state by planting trees, opening
up trails to be maintained by volunteers, and employment of a Mill
Mountain Coordinator. She advised that some of the money proposed
for Mill Mountain Park could be used for greenways.
I
In clarification, the City Manager addressed two issues that were
discussed by citizens. He advised that not included in the $39 million
Capital Program is approximately $400,000.00 for the greenway
connection across the new 1-581 interchange. He explained that
Council has appropriated local and state funds in the range of
approximately three quarters of a million dollars for greenways, and the
Roanoke River Flood Reduction Project includes a significant greenway
project along the Roanoke River. He asked that citizens not lose sight
of the fact that funding for greenways comes from several funding
sources.
.
'-
226
ACTION:
In regard to funds proposed in the Capital Improvement Program
for a police building, the City Manager advised that $3.9 million is
included for much needed space for use by existing police staff. He
stated that the City's commitment to the Community Oriented Policing
Effort will not be impacted by the proposed polic.e building, and in the
not too distant future, there could be a demand for additional court
space, and the project which is recommended to Council could be
converted for that purpose, if necessary.
Ordinance No. 33497-072197 was adopted by the following vote:
AYES: Council Members Trout, Harris, Parrott, Swain and
ftft;a)r()r B()\ftIEtrs-----------------------------------------------------------------------------!).
NA"!): N()I1Et------------------------------------------------------------------------().
(Council Members Wyatt and White were absent.)
Mr. Trout offered the following emergency ordinance:
(33498-072197) AN ORDINANCE directing and providing for the
holding of an election in the City of Roanoke, Virginia, to determine
whether the qualified voters of the City of Roanoke, Virginia will
approve Ordinance No. 33497-072197, duly adopted by the Council of
the City of Roanoke on July 21, 1997, providing for the issue of certain
general obligation bonds of the City of Roanoke; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 64.)
Mr. Trout moved the adoption of Ordinance No. 33498-072197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Harris, Parrott, Swain and
ftft;a)r()r EJ()\ftIEtrs-----------------------------------------------------------------------------!).
N~"!): N()I1Et------------------------------------------------------------------------().
(Council Members Wyatt and White were absent.)
OTHER HEARING OF CITIZENS UPON PUBLIC ftftA TTERS:
.
(
I
I
,..-..
- - --'.. ..-....-.-..............."....,
if
227
CITY CODE-ANIMALS/INSECTS-COMPLAINTS: Ms. Patricia
Earls, 717 Mississippi Avenue, N. E., requested that the Code of the City
of Roanvke (1979), as amended, be amended to allow the keeping of
Vietnamese Pot Bellied Pigs as household pets in the City of Roanoke.
She advised that none of her neighbors have expressed a concern over
her pig which is considered to be a family pet. She stated that she has
provided the City with written information on the pot bellied pig and
enabling legislation from other localities. She explained that the United
States Department of Agriculture no longer considers the pot bellied
pig to be livestock, but a companion pet, and asked that Council
reconsider her request on a trial basis for one year.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Ms. Earls would be received and filed.
COMPLAINTS-WATER RESOURCES: Ms. Beatrice Gushee, P. O.
Box 9675, Hollins College, Virginia, addressed Council with regard to
the natural beauty and preservation of Carvins Cove, and expressed
concern relative to a proposal which was presented to the Water
Resources Committee at its meeting on July 21, 1997, requesting
permission to hold mountain bike racing at Carvins Cove.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Ms. Gushee would be referred to the City Manager and City staff for
their information in connection with their study of whether mountain bik
racing should be permitted at Carvins Cove.
There being no further business, the Mayor declared the meeting adjourned
at 8:20 p.m.
APPROVED
ATTEST: ~
rn.~ J r~~- -
~R
David A. Bowers
Mayor
Mary F. Parker
City Clerk