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HomeMy WebLinkAboutMins. 1/16/78 - 12/18/78COUNCIL, FINANCIAL AND PLANNING SESSION Monday, January 16, 1978, The Council of the City of Roanoke held its Financial and Planning Session on Monday, January 16, 1978, at 2:30 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel Taylor presiding. PRESENT: Council members Elizabeth T~ Bowles, Robert A. Garland, Lucian Y. Grove, William S~ Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel Ct Taylor ...................... ABSENT: None .............................. --0~ OFFICERS PRESENT: Mr. Sam H, McGhee, III, Acting City Manager; Mr~ Wiiburn C. Dibling, Jr,, City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs, Mary F, Parker, City Clerk~ ~YOR AND COUNCIL MEMBERS.: COUNCIL: B~r.. Grove moved that Council meet in Executive Session to di cuss a matter of potential litigation. The motion was seconded by Mr.. Taubman and adopted by the following vote: AYES: Council members Bowles, Garland~ Grove, Hubard, Taubman, Thomas and Mayor Taylor ..... --. .................................. ---. · -~ ---- 7, NAYS: :None ............................................................ 0. ROANOK$ CITY SCHOOL BOARD: SCHOOL~ : A communication from the Roanoke City School Board requesting ap]~ropriations of $10,299.00, representing reimbursement received to d~tte from the insurer for litigation fees paid, and $48,5?0.00 to provide for books, filmstrips, work kits and other media to vari~us schools and for funding for administration of the Ohio Vocational Interest Survey, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the request and that the communication be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unani- mously adopted. SCHOOLS: A communication from the Roanoke City School Board requesting appropriations of $83,850.00 to Project Reach, Pre-school Handicapped Program, and $199,999.00 to Youth Employment Training Program of the 1977-78 budget, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the request and that the communication be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~4r. Garland and unanimously adopted. SCHOOLS-CITY PROPERTY: A communication from the Roanoke City School Board transmitting a Resolution requesting dedication to the School Board the exclusive use during regular school hours of those portions of city parks which are utilized by the Roanoke City Public Schools, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Taubman moved that the matter be referred to the Acting City Manager and the City Attorney to consult with the representatives of the School Board, with a report andmcommendation to City Council. The motion was seconded by Mr. Garland and unanimously adopted. MISCELLANEOUS COMMUNICATIONS: PARKS AND PLAYGROUNDS: A communication from Mr. E. M. Elliott, Jr., President, Mill Mountain Zoo, Incorporated, requesting authoriza- tion from Council to discuss three proposals regarding the Mill Moun- -3- tain Zoo, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that Council meet in Executive Session to discuss a real estate matter and a legal matte~. The motion was seconded by Mr. Hubard and adopted by the following votes: AYES: Council members Bowles, Garland, Grove, Hubard, Taubman, Thomas and ~4ayor Taylor ............................................. 7. NAYS: None .................................................. 0. DONATIONS: A communication from Mr. Edwin M. Savage, 1978 Chairman, WBRA-TV Great TV Auction, requesting an additional appropria- tion of $1,000.00 to help underwrite one night of said Auction, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Taubman moved that the request be referred to the Human Resources Committee for study, report and recommendation to Council. The motion was seconded by Mr. Hubard and unanimously ad0pted. ACTING CITY MANAGER: ROANOKE CIVIC CENTER: written report recommending tI Section 4.1, of The Code of tl relating to the Civic Center, on the special revolving bank excess cash over and above op~ 45 days instead of five days Civic Center events to the Ci (.For full text, see re' Mr. Hubard moved that The Acting City Manager submitted a vo amendments to Title VIII, Chapter 9, ~e City of Roanoke, 1956, as amended, so as to authorize check withdrawals checking account to permit deposit of ~rating requirements; and to provide ~or remission of all net receipts from ~y Treasurer. ~ort on file in the City Clerk's Office.) ~he report be referred to the City -4- Attorney for preparation of the proper measure. The motion was seconded by Mr. Taubman and unanimously adopted. WATER DEPARTMENT: The Acting City Manager submitted a written report transmitting copy of a communication which was sent to each of the signers of a petition regarding low water pressure in the 1700 block of Greenwood Road, S. W. (For full text, see report and communication on file in the City Clerk's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. STADIUM: The Acting City Manager submitted a written report recommending waiver of the rental fee for Victory Stadium on February 25, 1978, as requested by the American Heart Associa- tion of Roanoke and the Star City Striders. (For full text, see report on file in the City Clerk's Office.) Mr. Taubman moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. GRANTS-COMMONWEALTH'S ATTORNEY: The Acting City Manager sub- mitted a written report recommending appropriation of funds for a grant for Commonwealth's Attorney's training recently received from the Virginia Association of Commonwealth's Attorneys. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimous- ly adopted. of the proper measure. unanimously adopted. REGIONAL JAIL: GRANTS-CETA: The Acting City Manager submitted a written report recommending that $512,454.00 be appropriated to the Grant Program Fund, representing an increase in CETA Grant No. 51-8-204-38, Title III Funding, FY '78, and CETA Grant No. 51-8-203-48, Title III Funding, FY'78. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation The motion was seconded by Mr. Taubman and The Acting City Manager and the Director of Finance submitted a joint report in connection with the two outstand- ing offers of the city to the County of Roanoke for use of the new jail facility. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. GRANTS-JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT: The Acting City Manager and the Grant Project Director, Juvenile Probation Officer Training, submitted a joint report requesting that $29,959.24 be appropriated to the Grant Program Account, to fund the Juvenile Probation Officer Program from July 1, 1977, through December 15, 1977. (For full text, see report on file in the City Clerk's Office.) After a lengthy discussion of the matter, Mr. Thomas moved that the Acting City Manager work out the particulars in regard to the situation and advise Council as to what should be done in the future to prevent this type of occurrence from repeating itself, and also that the Acting City Manager and the Director of Finance provide Council with a recommendation in respect to paying the five full-time -6- workers and the four part-time workers whose checks were withheld in December, with information as to the total amount of funds involved. The motion was seconded by Mr. Hubard and unanimously adopted. CITY ATTORNEY: COUNCIL: The City Attorney submitted a written report request- ing an Executive Session to discuss a matter'pending litigation. (For full text, see report on file in the City Clerk's Office.) ~4r. Taubman moved that Council concur in the request. The motion was seconded by ~r. Hubard and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Taubman, Thomas and Mayor Taylor ............................................. 7. NAYS: None .................................................. 0. DIRECTOr. OF FINANCE: ANNEXATION-TAXES-SCHOOLS: The Director of Finance submitted a written report requesting an appropriation of $35,000.00 in order to permit remittance of sales tax to Roanoke County for education of certain students in the annexed area. (.For full text, see report on file in the City Clerk"s Office.) Mr. Hubard moved that Council concur in the request and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~r. Taubman and unanimous~ ly adopted. SCHOOLS: The Director of Finance submitted a written report transmitting the financial report for the School Board for the month of November, 1977. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. AUDITS: The Director of Finance submitted a financial report for the month of December, 1977. CFor full text, see report on file in the City Clerk's Office.) ~r. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. PUBLIC ASSISTANCE: The Director of Finance submitted a statement of expenditures for public welfare for the month of December, 1977. (For full text, see statement on file in the City Clerk's Office.) Mr. Hubard moved that the statement be received and filed. The motion was seconded by ~r. Taubman and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF CO~ITTEES: CITY PROPERTY: A report of the committee appointed to study bids received for alterations to the Division of Motor Vehicles Building, Eighth Street, S. W., recommending that the low bid of Watts and Breakell, Incorporated, in the amount of $18,700,00, be accepted, and that funds be transferred therefor, was before Council. (For full text, See report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Er. Hubard and unani- mously adopted. WATER DEPART~,~ENT: A report of the committee appointed to study bids received for interior painting at the Carvins Cove Filter Plant, recommending that the iow bid of L. P.. Brown, Sr., in the amount of $14,413.00, be accepted, and that funds be transferred therefor, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~r. Taubman and unanimously adopted. SEWERS AND STOR~ DRAINS: A report of the committee appointed to study bids received for a new emergency generator for the Sewage Treatment Plant, recommending that the l'ow bid of J. M. Murphy Company be accepted and that funds be transferred therefor, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~r. Garland and unani- mously adopted. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned. (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City Cleaff~r COUNCIL, FINANCIAL AND PLANNING SESSION, Tuesday, February 21, 1978. The Council of the City of Roanoke held its Financial and Planning Session on Tuesday, February 21, 1978, at 3:25 p.m., in the Civil Defense Room of the Municipal Building with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ...................... 7. ABSENT: None ............................................. 0. Also present were Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. SEWERS AND STORM DP~INS: Mr. L. S. Waldrop, Chairman of the Roanoke County Public Service Authority, appeared before the Council and advised that the PSA is very much in favor of proceeding with the proposed water and sewer contract between the City, County and PSA and urged that Council reconsider its decision to hold the contract in abeyance. Mr. Thomas moved that the Roanoke County Board of Supervisors and the Roanoke County Public Service Authority be advised that the Roanoke City Council appreciates Mr. Waldrop's statement and is willing, if formally requested by the Board of Supervisors and the Public Service Authority, to entertain a request to review the status of the pending water and sewer contract under date of December 27, 1977. The motion was seconded by ~r. Garland and unanimously adopted. HOUSING-SLUM CLEARANCE-PLANNING: Council at its regular meeting on Monday, February 13, 1978, having referred a tentative motion in regard to Community Development Block Grant options for fiscal year 1978-79 to its Financial and Planning Session on February 21 for further consideration; the following motion was again before the body. On motion of ~r. Thomas, seconded by Mr. Taubman and unani- mously adopted, Council tentatively adopted Option C subject to approval of the Urgent Needs Grant, which approval if not obtained be withdrawn, and Option B approved. (See report of City Manager under date of February 13, 1978.) Council, on February 13, also requested that the City Mana- ger meet with Mr. Leroy Hairston, 1510 Rugby Boulevard, N. W., representatives of the PAC Committee, and representatives of the City of Roanoke Redevelopment and Housing Authority for the pur- pose of discussing the feasibility or non-feasibility of inclusion of properties on the south side of Rutherford Avenue in the 1~78~7~ Community Development Block Grant Program; whereupon~ ~r, Hairston appeared before Council and read a prepared statement advising that Council requested that the parties involved meet and come up with a workable solution, that to date this has not been done and re~ quested that the matter be referred back to the City Manager, the PAC Committee and the Housing Authority for recommendation to Council. -3- Mr. Kenneth B. Wright, Chairman of the PAC Board of Directors, appeared before Council and presented a communication in connection with the meeting which was held with PAC representatives, Housing Authority representatives and south side of Rutherford Avenue re- presentatives, advising that a motion prevailed to propose to the Authority and the Council the following activities: (1) the im- plementation of Target Areas D and E within the $750,000 allotment to Gainsboro, and (2) the inclusion of spot land acquisition by hardship priorities on the south side of Rutherford Avenue. After considerable discussion between the members of Council, the City Manager, ~r. Hairston, and Mr. Wright, Mr. Thomas moved that the City ~anager be requested to meet with representatives of the PAC Committee, the City of Roanoke Redevelopment and Housing Authority and the City Planning Department to review the situation once again and to submit a written report and recommendation to the Council at its next regular meeting on Monday, February 27, 1978. The motion was seconded by Mr. Garland and unanimously adopted. BUDGET: The City Manager having presented his report and re- commendation to Council on February 13, 1978, in regard to the format and content of the 1978-79 fiscal year budget, and the Council having deferred action on the matter until its Financial and Planning Ses- sion on February 21, 1978, the matter was again before the body. Mr. Grove moved that Council concur in the City Manager's report and recommendation. The motion was seconded by Mr. Taubman and unanimously adopted. ROANOKE CITY SCHOOL BOARD: -4- BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $200,000 be appropriated to ASN 2000 of the 1977-78 budget to complete the restoration of the $1,200,000 in de- ferred teachers' salaries, and accrual and payment of all salaries earned during 1977-78, was before Council. (For full text, see communication on file in the City Clerk's Office.) The Director of Finance advised that the city has received $95,380.00 in anti-recession funds and he would like to present an Ordinance to the Council appropriating this figure toward the de- ferred teachers' salaries. Mr. Taubman moved that Council concur in the recommendation of the Director of Finance and that he be instructed to prepare the proper measure appropriating the $95,380.00 anti-recession funds toward deferred teachers' salaries. The motion was seconded by Mr. Thomas and unanimously adopted. MISC£LLANEOUS COMMUNICATIONS: BUDGET-MENTAL HEALTH: A communication from Mr. James A. Ford, Chairman, Mental Health Services Board of Directors, requesting that $190,475.00 be allocated for continuation of services in the fiscal year beginning June 30, 1978, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Grove moved that action on the request be deferred until the next regular meeting of Council on Monday, February 27, 1978. The motion was seconded by Mr. Taubman and unanimously adopted. -5- UNFINISHEI BUSINESS: TAXES-REAL ESTATE ASSESSOR: Council having previously de- ferred action on a report of the Real Estate Assessment Review Committee relative to the reassessment process, the matter was again before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. In this connection, the Real Estate Assessor submitted a written report in response to certain recommendations from the Real Estate Assessment Review Committee. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the report of the Real Estate Assessor. The motion was seconded by Mr. Taubman and unani- mously adopted. Council having also deferred action on reports of the Director of Finance in connection with biennial assessment of property and in connection with the question of changing the collection year for real estate taxes to coincide with the fiscal year, the reports were again before the body. (For full text, see reports on file in the City Clerk's Office.) Mr. Taubman moved that the Director of Finance be requested to furnish Council with more specific figures as to the financial impact upon the City of Roanoke if biennial assessment is approved. The motion was seconded by ~r. Thomas and unanimously adopted. -6- CITY MANAGER: PARKS AND PLAYGROUNDS: The City Manager submitted a written report recommending issuance of Change Order No. 4 to the contract with Blane and White Construction Company for construction of the Norwich Community Center and that funds be transferred therefor. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Taubman and unanimously adopted. GRANTS-SHERIFF: The City ~anager submitted a written report in connection with Law Enforcement Grant No. 74-A3117, which pro- vided radio communications equipment to the City Sheriff, recom- mending certain budgetary action to reduce this account to zero. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. GRANTS-POLIC~ DEPARTMENT: The City ~anager submitted a written report in connection with an audit of Law Enforcement Grant No. 73-A1859, High Incidence Target (HIT), recommending authorization to refund D,J.C.P. funds and that $6,827~80 be transferred therefor. (~or full text, see report on file in the City Clerk's Office.) -7- Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. PARKING GARAGE: The City Manager submitted a written report advising of parking rates contemplated by APCOA for the new parking facility and of the promotion program for said facility. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. COUNCIL: The City Manager submitted a written report request- ing an Executive Session to discuss a real estate matter. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the request. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Taubman, Thomas and Mayor Taylor .......................................... 7. NAYS: None ................................................ 0. COUNCIL: Mr. Hubard moved that Council meet in Executive Session to discuss a matter of personnel. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Council members Bowles. Garland, Grove Hubard, Taubman Thomas and Mayor Taylor .......................................... 7. NAYS: None ................................................ 0. CITY ATTORNEY: LEGISLATION: The City Attorney submitted a written report requesting time to discuss several matters of pending legislation of importance to the city. The City Attorney verbally advised that he had been in Rich- mond to talk with the City's legislators about various matters of importance to the City, and that he was pleased to report that the annexation package was proceeding very well. He noted that there are four bills in the package; House Bill 599 is the one which establishes four formuli for State aid to assist localities in law enforcement, judicial administration, health, and mental health; and that in these four categories the cities and the counties would have the same formula applied to them so that they would be treated equitably according to need. He stated that this bill had been passed by the House of Delegates as had the other three bills in the package. Mr. Dibling noted that House Bill 602 would provide additional funding for the cities in the categories of roads and would increase from $2,500 to $3,500 the State contribution on an annual basis for each lane mile in the system, and that House Bill 603 was the annexation immunity bill and House Bill 604 would lift the moratorium. He also noted that an amendment introduced in the House by Delegate Frank Hall of Richmond, which would provide that those cities that are denied the power of annexation because they are surrounded by immune counties would be treated exactly the same as counties, had been passed by the House of Delegates, and requested input from the members of Council as to the City's posi- tion on this matter. -9- Mr. Hubard moved that the Council give to the City Attorney its sense that they support the total legislative package that had been described, including the amendment by Delegate Frank Hall. The motion was seconded by Mr. Taubman with the provision that Mr. Hubard add to his motion that funding go along with it. The motion as amended was unanimously adopted. Mr. Dibling noted that he had already written a letter to the legislators in which he expressed the City's support of the package, providing that the financial help to the cities goes with it. Mr. Dibling noted that he had talked with the legislators about the ceiling on the Business, Professional and Occupational License Tax and was pleased that most of them supported the City on this matter; and that the bill that placed a ceiling on the B.P.O.L. taxes had been killed~ then reconsidered and amended, with the amendment grandfathering cities that have a higher ceiling than provided for in the legislation, so that even though it did pass, it would not affect the City of Roanoke. He also noted that House Bill 578, which would have provided that a city that proposes to construct an impoundment facility in a county would be required to obtain the approval of the board of supervisors of the county, had been carried over to the next session of the General Assembly, but that it would be back next year. Mr. Dibling stated that Senate Bill 181, which provides that sewer and water connection fees shall not exceed the actual ex- penses involved, would not have a severe impact on the City of -!0- Roanoke, but would require that in every case the actual time, labor and material expenses be calculated, which would be a con~ $iderable burden and suggested that the Council consider opposition to the bill. He further noted that Senate Bill 327, which also concerned water, would authorize a jurisdiction to declare a water emergency situation by Ordinance without having to go through the Governor's Office, and after that Ordinance has been adopted the jurisdiction could then ration water. ~r. Diblin~ stated that he had some concern with the balance of the bill, which provides that if one jurisdiction has water and the other does not, that the jurisdiction without water could go to the State Water Control Board and the Board would determine whether one jurisdiction has water "in excess of its needs'~; and that he was concerned about the State Water Control Board making such a judgment without any standards being provided; and furthermore, that there would be no appeal, once it is determined that one jurisdiction does have water in excess of its need, then the Governor would appoint a Committee consisting of one repre- sentative of th~ jurisdiction without water, one representative from the jurisdiction with water, and one representative of every water supply company or authority involved, and expressed his concern of thatlbeing an equitable type of committee and that he felt the City s~ould also oppose that bill. ~r. Dibl~ng noted that House Bill 485, which would provide that the retain~ge on public contracts shall not exceed £ive per- cent, may place the political subdivision and the State at an -11- unfair disadvantage. ~r. Dibling noted that there was another bill which would establish different categories for assessment of real property and that a different rate be applied to these categories. ~r. Hubard moved that the City Attorney be authorized to forward these bills in toto or in relevant parts. The motion was seconded by Mrs. Bowles and unanimously adopted~ ~r. Dibling noted that House Bill 33 was doing well, and that there was one change relative to the matter of rehabilitation of buildings which would provide a program of grants instead of a program of tax rebates, which would avoid certain constitutional problems that arose. He further noted that the matter of an ar- chitectural review board had been killed by the House Local Government Committee; and that the matter of naming the Southwest Expressway for the late ~ayor Webber would be taken care of by a letter from the City's General Assembly representatives to the Commissioner of Highways, who had the authority to do that with- out legislative action. CITY CLERK: CITY CLERK-COUNCIL: The City Clerk presented a written re- port requesting that the deadline for submitting City Council agenda items be changed from 5:00 p.m., Thursday, to 5:00 p.m., Wednesday, prior to the meetin~ at which consideration is desired. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request and that the matter be referred to the City Attorney for preparation of the proper measure. mously adopted. The motion was seconded by Mr. Taubman and unani- DIRECTOR OF FINANCE: BUDGET-DIRECTOR OF FINANCE (BILLINGS AND COLLECTIONS DEPART- MENT): The Director of Finance submitted a written report request- ing an increase of $500.00 in Petty Cash Funds and $100.00 in Change Funds in the Office of Billings and Collections. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the request and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Taubman and unani- mously adopted. FINANCIAL REPORT: The Director of Finance submitted the financial report for the month of January, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. SCHOOLS: The Director of Finance submitted a written report transmitting the financial report for the School Board for the month of December, 1977. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. REPORTS OF COMMITTEES: SEWERS AND STORM DRAINS: A report of the committee appointed -13- to study bids received for construction of the Windsor-Edgewood Street, S. W., storm drain, recommending that the low bid of J. P. Turner and Brothers, Inc., in the amount of $27,484.00, be accepted, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation of the committee and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. SEWERS AND STOR~ DRAINS: A report of a committee appointed to study bids received for construction of the Downtown-Norfolk Avenue interceptor sewer, recommending that a contract be awarded to Preston Carroll Company, Incorporated, in the amount of $1,775,824.00, upon certain terms and conditions, and that funds be appropriated therefor, was before Council. (For full text, see report on file in the City Clerk's Office.) ~4r. Grove moved that Council concur in the recommendation of the committee and that the report be referred to the City Attorney for preparation of the proper measure~ The motion was seconded by Mr. Hubard and unanimously adopted. HU~4AN RESOURCES CO~ITTEE: The Human Resources Committee submitted a written report seeking policy guidance for agencies to be considered apart from HRC, and the funding ceiling for 1978-79. (For full text, see report on file in the City Clerk's Office.) -14- In order to provide more time for Council to study the matter, Mr. Grove moved that action on the report be deferred until the next regular meeting of Council on Monday, February 27, 1978. The motion was seconded by Mr. Taubman and unanimously adopted. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 5:40 p.m. (Note: Cassette tapes of this meeting will.be kept on file in the City Clerk's Office for a period of one year from the date of these minutes~)r Respectfully submitted City' Clerk_' COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, March 20, 1978. The Council of the City of Roanoke held its Financial and Planning Session on Monday, March 20, 1978, at 2:30 p.m., in the Civil Defense Room, first floor of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ...................... 7. ABSENT: None ............................................. 0. Also present were Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel M. Schlanger, Director of Finance; Mrs. Mary F. Parker, City Clerk; Mr. Kit B. Kiser, Director of Utilities and Operations; and Mr. William G. Kuthy, Deputy Manager of City Planning. MAYOR AND MEMBERS OF COUNCIL: COUNCIL: The Mayor requested that Council meet in Executive Session to discuss a personnel matter. Mr. Garland moved that Council concur in the Mayor's request. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove~ Hubard, Taubman, Thomas and Mayor Taylor ................................... 7~ NAYS: None ................................................. MISCELLANEOUS COMMUNICATIONS: LEGISLATION: A communication from Delegate Ray L. Garland requesting time to address Council relative to action by the 1978 Session of the General Assembly of Virginia, and on State aid to local governments, was before the body. The Mayor stated that he received a telephone call from Mr. Garland earlier in the day advising that he may not arrive in the City of Roanoke in sufficient time to address the Council and asked if the matter could be deferred until the next regular meet- ing of Council on Monday, March 27, 1978. Mr. Hubard moved that the matter be deferred until the next regular meeting of Council on Monday, March 27, 1978. The motion was seconded by Mr. Taubman and unanimously adopted. CITY MANAGER: SEWERS AND STORM DRAINS: The City Manager submitted a written report requesting time to view the documentary film pre- pared on the Sewage Treatment Plant and that the appropriate Resolution of appreciation to WBRA-TV and those making financial and information contributions be prepared. (For full text, see report on file in the City Clerk's Office.) After viewing of the film, ~r. Garland moved that the City Attorney be instructed to prepare the proper measure expressing appreciation to WBRA-TV and those making financial and information contributions. The motion was seconded by Mr. Hubard and unani- mously adopted. -3- CITY ATTORNEY: CITY ATTORNEY: The City Attorney submitted a written report announcing the appointment of Mr. William × Parsons as Assistant City Attorney II, effective April 3, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the month of February, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted~ BUDGET-LUNACY COMMISSION: The Director of Finance submitted a written report recommending that $11,500.00 be transferred from the Contingency Fund to the Lunacy Commission Account to provide sufficient funds for the remainder of the fiscal year. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and unanimously adopted. CITY CLERK: NONE. CITY PLANNING CO~.~ISSION: The City Planning Commission sub~ mitted a written report in connection with the Roanoke Valley Area 1975-1995 Transportation Plan, and Level II Review Technical -4- Memorandums, recommending that the Plan be approved with the ception that prior projects requested by Council be included and prioritized. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council hold a public hearing on the 1975-1995 Transportation Plan at 7:30 p.m., Monday, April 10, 1978, in the Council Chamber. The motion was seconded by Mr, GroYe and unanimously adopted. REPORTS OF CO~.~4ITTEES: CIVIC CENTER: A report of a committee appointed to study bids received for air conditioning control in the Dimmer Room of the Civic Center Auditorium, recommending that all bids received be rejected, and that alternative solutions be analyzed and reported, if appropriate, at a later date, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove, Chairman of the Committee, advised that since the meeting of the Bid Committee, certain pertinent information had been received and requested that the report be withdrawn, with an additional report to be submitted to Council at a later date. The motion was seconded by Mr. Hubard and unanimously adopted. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meet- ing adjourned at 3:22 p.m. -5- (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) R. espect fully submitted City C 1 e~r COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, April 17, 1.978. The Council of the City of Roanoke met in Financial and Plan- ning Session on Monday, April 17, 1978, at 2:40 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ...................... 7. ABSENT: None ............................................... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr,., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: COUNCIL: The Mayor presented a communication requesting an Executive Session to discuss a matter of real estate. Mr. Taubman also requested that Council meet in Executive Session to discuss a rem estate matter. Mr. Taubman moved that Council concur in the two requests. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Council members Bowles, Garland, Grove Hubard, Taubman, Thomas and Mayor Taylor ........................... , .... 7. NAYS: None ................................................ 0, ROANOKE CITY SCHOOL BOARD: SCHOOLS: Mr. Lewis M. Nelson, Jr., Chairman of the Roanoke City School Board, appeared before Council and presented a com- munication requesting the establishment of a continuing fund for capital improvements for the school system. (For full text, see communication on file in the City Clerk's Office.) After a discussion of the request, Mr. Grove moved that the matter be referred to the City Manager and the Director of Finance for study, report and recommendation to Council after conferring with representatives of the Roanoke City School Board. The motion was seconded by Mr. Thomas and unanimously adopted. CITY MANAGER: BUDGET: The City Manager presented the proposed 1978-79 fiscal year budget. (For full text, see budget on file in the City Clerk's Office.) After a discussion of the matter~ Mr. Thomas moved that the proposed budget be referred to 1978-79 budget study for considera- tion. The motion was seconded by Mr. Grove and unanimously adopted. Budget study dates were set for May 22 25, 1978, from 8:00 a.m., to 12:00 noon in the Civil Defense Room. The public hearing on the proposed budget was scheduled for Wednesday, May 31, 1978, at 7:30 p.m., in the Council Chamber. In connection with the budget, a communication from Mr. Roger Sweeney, General Manager, Valley Metro, requesting authorization to increase the salary payroll 7.5% retroactive to April 1, 1978, for ten non-union supervisory and staff employees, and that the annual salary review date be moved from April 1 to July 1 of each year was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the communication be referred to 1978-79 budget study for consideration. The motion was seconded by Mr. Grove and unanimously adopted. CITY ATTORNEY: PUBLIC ASSISTANCE-LEGISLATION: The City Attorney submitted a written report advising that House Bill 62 which would have re- quired the State to reimburse localities to the extent of 100% from and after July 1, 1980, for local administrative costs of public welfare was vetoed by the Governor. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. DIRECTOR OF FINANCE: BUDGET: The Director of Finance submitted a financial report for the month ended ~arch 31, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. -4- BUDGET-SCHOOLS: The Director of Finance submitted a written report transmitting the financial report of the School Board for the month of February, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Taubman moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. BUDGET-SCHOOLS: The Director of Finance submitted a written report recommending that the final quarterly allotment of Anti- Recession Fiscal Assistance funds for 1977-78, in the amount of $26,960.00, be appropriated to cover the estimated underfunding of teacher salaries. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the report. The motion was seconded by Mr. Grove and unanimously adopted, BUDGET-CITY EMPLOYEES: The Director of Finance submitted a written report recommending and requesting that certain unexpended Personal Service funds be reallocated to the Contingency budget to cover salaries for certain employees unassigned as a result of budgetary changes. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the report and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unani- mously adopted. CITY CLERK: NONE. 5 MUNICIPAL AUDITOR: REAL ESTATE ASSESSOR: REPORTS OF COmmITTEES: ROANOKE CIVIC CENTER: NONE. NONE. Mr. Grove, Chairman of the committee appointed to study bids received for air conditioning control in the Dimmer Room, Civic Center Auditorium, submitted a written re- port recommending that all bids received be rejected and that alternate solutions be analyzed and reported, if appropriate, at a later date. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation of the committee and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Garland and unanimously adopted. HUMAN RESOURCES COM~ITTEE: The Human Resources Committee submitted a written report in connection with the requests for funding from Offender Aid and Restoration and the Roanoke Life Saving Crew, recommending that no funds be appropriated to Offender Aid and Restoration and that $1,500.00 be appropriated to the Roa- noke Life Saving Crew. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed and concurred in. The motion was seconded by Mr. Garland and unani- mously adopted. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meet- ing adjourned at 3:50 p.m. ~Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City C 1 e~r COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, May 15, 1978. The Council of the City of Roanoke met in Financial and Planning Session on Monday, May 15, 1978, at 3:00 p.m., in the Civil Defense Room of the Municipal Bu{lding, with Mayor Noel C. Taylor presiding. PRESENT: Councfl members Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ...... 6. ABSENT: Counc{1 member Elizabeth T. Bowles 1. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; 1VLr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. D~bling, Jr., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. James Grisso, Assistant Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: TAXES-LICENSES: Air. Grove presented a communication in connection with the gradual decrease in the Business, Professional and Occupational License taxes over the next five years, advising that any plans Council may have had for reducing the taxes have been preempted by this session of the General Assembly. He called attention to H. B. 696, signed into law by the Governor, which revamped the entire BPOL Tax by placing Ceilings, effective 3anuary 1, 1983, in four major categories as follows: Contracting - Retail Sales - Financial, Real Estate and Professional Service s - .16 per $100 total gross receipts .20 per $100 total gross receipts $.58 per $100 total gross receipts -2- Repair, Personal, Business Services and all other services - $ .36 per $100 total gross receipts Mr. Grove moved that the matter be re~erred to 1978-79 budget study ~or consideration. The motion was seconded by Mr. Hubard and adopted. COUNCIL: Mr. Hubard initiated discussion relative to the summer sche- dule t:or City Council meetings; whereupon, he inquired f~om the Assistant City Manager and City Clerk as to whether or not the schedule which was used last summer and provided ~or two meetings during the months ot~ July and August pre- sented any problems t~or their respective of-~ices. The Assistant City 1VIanager and the City Clerk advised that they encount- ered no problems in the schedule last year. Mr. Hubard then moved that during the months ot: June, ~uly and August, 1978, the Council will hold its regular sessions on the second Monday at 7:30 p.m., and on the t~ourth Monday at 2 p.m., in the Council Chamber. The motion was seconded by Mr. Grove and adopted. ROANOKE CITY SCHOOL BOARD: SCHOOLS: A communication from the Roanoke City School Board request- Lug appropriations o~ $11,975.00 t~or the Hurt Park Elementary School Community Education Program, and $44,544.00 ~o~ Title I, P. L. 89-10, Summer, oJ~ the 1977-78 5udget, was before Council. (For full text, see communication on t~ile in the City Clerk's Ot=~ice.) -3- Mr. Thomas moved that Council concur in the request and t~hat the com- munication be referred to the City Attorney for preparation of the proper measure. The motion was seconded by 1Viz. Taubman and adopted. CITY MANAGER: POLICE DEPARTMENT-PARES AND PLAYGROUNDS-COMPLAINTS: The City Manager submitted a written repor8 explaining actions taken or planned by the admirdstration as a result of the request of the V~lla Heights Crime Prevemtion Group for improvements to the Villa Heights Recreation Center and Park. (Pot ~ text, see repoz~c on ~le in the City Clerk's l~Ir. E. W. Chambers, zel~esenting the V~la Heights Crime Prevention Group, appeared before Council and expressed appreciation for the cooperation of the City in regard to their requests. 1VIz. Taubman moved that the report be received and fn/ed. The motion was seconded by B/Ir. Hubard and adopted. LAW LIBRARY: The City lV[anager submitted a written report in connection ~v~th operation of the Law L~brary, reconzn%ending that $2,000.00 be transferred f~om the Education account ~v~kin the L~"oraz~es budget to the Books and Publ{cations account ~n the La%v Library budget, and that Council request the Roanoke Bar Associa- tion to donate an additional $2,000.00 to cover the other one-half of the present deficit; and further that Council cons{der the increase in the court assessment rate ~rom $ .75 to $1.00 ~hen that issue is presented by the Bar Association. -4- (For full text, see repoz~ on ~ile in the City Clerk's O~f-ice.) 1V[r. Hubard moved that Council concur in the report and that the Roanoke Bar Association be advised accordingly. The roof:ion was seconded by Mr. Thomas and adopted. Mr. Hubard ~urther moved that the City Attorney be instructed to prepare the prope~ measure trans~ez~ing $2,000.00 as above set ~ozth to cover the city's share o~ the de~:icit. The motion was seconded by Mr. Garland and adopted. CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: The A ssistant Director o~: Finance presented the ~inancial report ~or the month o~ April, 1978. (For f-ull text, see report on ~ile in the City Clerk's O~f-ice.) Mr. Hubard moved that the report be received and ~iled. The motion was seconded by Mr. Taubman and adopted. PUBLIC ASSISTANCE: The Assistant Director ot: Finance submitted a statement o~ expenditures ~or public welfare ~:or the month o~ April, 1978. (For f-ull text, see statement on ~ile in the City Clerk's Office.) Mr. Taubman moved that the statement be received and ~:iled. The motion was seconded by 1VLr. Thomas and adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: NONE. -5- OTHER BUSINESS: COUNCIL: Mr. Taubman moved that Council meet in Executive Session to discuss a real property matter and a matter of pending litigation. The motion was seconded by 1V[r. Thomas and adopted by the roi/owing vote: AYES: Council members Garland, Grove, Hubard, Taubman, Thomas and Mayor Taylor ........ NAYS: None (Vice-Mayor Bowles was absent) There being no further business, the Mayor declared the meeting adjourned at 3:35 p.m. (Note: Cassette tapes in the City Clerk's Office for these minutes.) of this meeting will be kept on file a period of one year from the date of Respectfully submitted City Clerk COUNCIL, FINANCIAL AND PLANNING SESSION, Thursday, September 21, 1978. The Council of the City of Roanoke held its Financial and Planning Session on Thursday, September 21, 1978, at 2:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Gar- land, Lucian Y. Grove, William S. Hubard (arrived at approximately 2:10 p.m.), Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ........................................................... 7. ABSENT: None .............................................. 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; ~4r. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. The meeting was opened with a prayer by Mayor Noel C. Taylor. ~YOR AND MEMBERS OF COUNCIL: TAXES: At the City Council meeting of August 14, 1978, Mr. Hubard requested that the following motion be carried over for dis- cussion at the Financial and Planning Session in September: "That the Council resolve it is its current intention to reduce the real estate tax rate in the City of Roanoke to no more than $1.00 Der $100.00 of assessed value by January 1, 1984." ~ the matter was before the body. Mr. Hubard moved that action on Re motion be deferred inde- finitely. The motion was seconded by ~r. Grove and unanimously adopted. SCHOOLS: SCHOOLS-BUDGET: A communication from the Roanoke City School Board requesting appropriations of $12,200.00 to Artist-in-Residence Program, $466,170.04 to Vocational Center Funds, Vocational Center- North and Vocational Center-South, and $54,500.00 to Adult Basic Education and DIAL, of the 1978-79 budget, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Garland moved that the communication be referred to the Director of Finance and the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unani~ mously adopted. CITY MANAGER: BUDGET: The Director of Finance submitted a written report in regard to the budget surplus, advising that the audited surplus for fiscal year 1978 as will be reported in the financial state- ments for the City ._ Roanoke is $6,579,000. (For full text, see report on file in the City Clerk's Office.) The City Manager submitted a written report addressing the alternatives for the allocation of the FY 1.~78 surplus~ recorrmend~ ing as follows: "A. Additional Tax Relief ~ None at this t~me~ ~ith additional review being given during the ~979~80 budget study, and during the analyses of the FY 19.78~7~ audit, Capital Projects 1. Schools 2. Neighborhood Conservation/ Housing Rehabilitation $5,929,000 520,000 150,000 SCHOOLS: SCHOOLS-BUDGET: A communication from the Roanoke City School Board requesting appropriations of $12,200.00. to Artist~in~Residence Program, $466,170.04 to Vocational Center Funds, Vocational Center~ North and Vocational Center-South, and $54,500.80 to Adult Basic Education and DIAL, of the 1978-79 budget, was before Council. (For full text, see communication on file in the City Clerk's Office~) ~r. Garland moved that the communication be referred to the Director of Finance and the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bo~les and unani~ mously adopted. CITY ~NAGER: BUDGET: The Director of Finance submitted a written report in regard to the Budget surplus, advising that the audited surplus for fiscal year 1978 as will be reported in the financial state- ments for the City of P. oanoke is $6,579,000~ (For full text, see report on file in the City Clerk's Office.) The City ~{anager submitted a written report addressing the alternatives for the allocation of the FY 1978 surplus, recommend~ ing as follows: "A. Additional Tax Relief ~ None at this time, with additional review Being given during the 1979~80 Budget study, and during the analyses of the FY 1978-79. audit. Capital Projects 1. Schools 2. Neighborhood Conservation/ Housing Rehabilitation $5,929.00 520,000 150,000 -3- 3 4 5 6 7 8 9 10 11 Equipment Hershberger Road Payroll/Personnel System Blacktop Storm Drains Post Office Renovation Nursing Home Air Conditioning Park Improvements Downtown Study C. Emergency Funds/Contingency Funds Emergency Funds $500,000 Contingency Funds~ · ~158~/0~80 $ '5o,ooo, D. Total 765,000 629,000 90,000 500,000 1,000,000 1,800,000 150,000 265,000 60,000 $650,000 $6,579,000 Mr. Hubard moved that Council receive and concur in the City Manager's report and that it be referred to the City Attorney for preparation of the appropriate measures. The motion was seconded by Mr. Thomas and unanimously adopted. The Mayor recommended that Council approve a one-time 6 1/2 per cent cost of living increase from the General Fund for retired city employees, retroactive to July 1, 1978. He requested that the Director of Finance obtain cost figures from George B. Buck, Con- sulting Actuary, and that the City Manager be instructed to adjust his allocation of the FY 1978 surplus in order to provide funds for the cost of living increase. In a discussion of the matter, Mr.. Garland called attention to those retired employees who receive anywhere from $800: per month to $1700 per month and inquired of the City Attorney if the Council may grant a cost of living increase to some retirees and not to others based upon the amount of their current pensionsl whereupon~ the City Attorney advised that he would like to study the legal ramifications prior to advising the Council. Mr. Thomas moved that Council concur in the Mayor's recom- mendation and that the matter be referred to the City Manager, the Director of Finance and the City Attorney for report back to the Council at its Financial and Planning Session on Monday, October 16, 1978. The motion was seconded by Mr. Landis and adopted. Mr. Hubard voting no. Mr. Thomas moved that the City Manager and the Director of Finance be requested to study and make recommendations to Council on a system which would provide equitable cost of living increases to retirees in the future. The motion was seconded by Mr. Grove and unanimously adopted. Mr. Hubard moved that the report of the Director of Finance be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. A communication from the Roanoke City School Board submitting a list of capital needs in the amount of $1,025,942, which were eliminated during 1978-79 budget study, and requesting that surplus funds from fiscal year 1977-78 be made available as a special fund for one-time needs of the school system, was before Council. (For full text, see communication on file in the City Clerk's Office.) The Mayor noted that the City Manager recommended that $520,000 be allocated to the schools as follows: -5- '~1. Schools - $520,000 a. Roof replacements - $290,000 Roof replacement is mandatory if the schools are to be occupied and utilized. The replacement extends the useful life of the facilities. b. School Buses $130,000 School transportation requirements cannot be met without the purchase of 9 buses. c. Miscellaneous Equipment Replacement - $100,000 Worn out equipment must be replaced if effective educational tools are to be provided to both the school personnel and the students. (The need is in excess of the recommended funding.)" Mr. Thomas moved that Council concur specifically in the above recommendation of the City ~anager, subject to receipt of appropri- ate communication from the school administration that the $520,000 will be used as suggested by the City Manager and as monitored by the Director of Finance. The motion was seconded by Mr. Landis and unanimously adopted. The Chairman of the Roanoke City School Board appeared before Council and asked that Council reconsider the recommendation of the City Manager and provide the Board with an upward figure. A communication from Mr. Andrew H. Thompson, Secretary, Elec- toral Board, requesting an appropriation of $1,200 for the purchase of certain folding tables, chairs and chair caddies for use in various voting precincts, was before Council. (For full text, see communication on file in the City Clerk's Office.) -6- Mr. Garland moved that the request be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. Mr. Edward S. Allen, District Agent, VPI & SU Extension Service, appeared before Council and requested additional funding in the amount of $16,518 for local support of VPI & SU Extension unit for the fiscal year ending June 30, 1979. (For full text, see communication on file in the City Clerk's Office.) Mr. Allen further requested that funding for the Extension Office be removed from the Human Resources Committee and recom- mended that a Department of Extension and Continuing Education be established in city government. Mr. Grove moved that Council concur in the request of VPI & SU for additional funding in the amount of $16,518 and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard. Mrs. Bowles offered a substitute motion that the Extension Service be funded at the same level it was funded in fiscal year 1977-78. The motion was seconded by Mr. Garland and lost by the following vote: AY£S: Council members Bowles, Garland and Landis ........ 3. NAYS: Council members Grove, Hubard, Thomas and ~ayor Taylor ......................................................... 4. The main motion was also lost by the following vote: AYES: Council members Grove, Hubard and Mayor Taylor .... 3. NAYS: Council members Bowles, Garland, Landis and Thomas ......................................................... 4. Mr. Grove moved that Mrs. Bowles' motion be placed on the floor for reconsideration. The motion was seconded by Mr Hubard and unanimously adopted. Mrs. Bowles moved that VPI & SU Extension Service be funded at the same level in which it was funded in fiscal year 1977-78 ($47,150). The motion was seconded by Mr. Garland and adopted, Mr. Thomas voting no. Mr. Grove moved that the City Manager be requested to give consideration to placing VPI & SU Extension Service in a control category other than the Human Resources Committee. The motion was seconded by Mrs. Bowles and unanimously adopted. CITY MANAGER-BUDGET: The City Manager submitted a written report recommending that ~13,288.50 be transferred from the City Manager's budget to the Human Resources budget to provide funds for the salary of a Human Resources Coordinator for the remainder of this fiscal year. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. CITY ATTORNEY: NONE. DIRECTOR OF FINANC£: AUDITS: The Director of Finance submitted the financial re- port for the City of Roanoke for the month of August, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF CO~4ITTEES: PARKS AND PLAYGROUNDS: Mr. Grove, Chairman of the committee appointed to study bids received for construction of and additions to four city parks, submitted a written report of the committee recommending that the bid of Watts and Breakell, Incorporated, General Contractors, in the amount of $205,400 be accepted, with a contingency fund of $15,835.64 for the project. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Garland and unanimously adopted. AUDIT COMMITTEE: Minutes of the Audit Committee meeting held on September 13, 1978, were before Council. (For full text, see minutes on file in the City Clerk's Office.) Mr. Grove moYed that the minutes be received and filed. The motion was seconded by Mr, Garland and unanimously adopted. -9- OTHER BUSINESS: SEWERS AND STORM DRAINS: Mr. Charles H. Havnaer, Sr., re- presenting Havnaer Supply Company, appeared before Council and advised of a drainage problem at 3321 Shenandoah Avenue, N. W. Mr. Garland moved that the matter be referred to the City Manager for investigation and report to Council. The motion was seconded by Mr. Grove and adopted. OPPORTUNITIES INDUSTRIALIZATION CENTER: Mr. George E. Frank- lin, Executive Director, Opportunities Industrialization Center, appeared before Council in regard to the termination of a Youth Community Conservation and Improvement Project. He noted that at the Policy Board meeting on September 12, ~r. James Ritchie, the city's representative, voted to eliminate the YCCIP Program operated by OIC and to allocate those funds to the Roanoke County School system for a new program, untried and untested, and to in- crease the funding of TAP's Program, whose performance is, at best, equal to that of OIC percentagewise. In view of the fact that two members of Council had left the meeting, Mr. Grove moved that discussion of the matter be deferred until the regular meeting of Council on Monday, October 2, 1978, and that the City Manager be requested to submit a written report to the Council regarding Mr. Franklin's concern. The motion was seconded by Mr. Landis and adopted. There being no further business, the Mayor declared the meet- ing adjourned at 4:50 p.m. (Note: Cassette tapes of this meeting will be kept on file in the City Clerk'~ Office for a period of one year from the date of these minutes.) Respectfully submitted ! City Clerk COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, October 16, 1978. The Council of the City of Roanoke held its Financial and Planning Session on Monday, October 16, 1978, at 2:25 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Gar- land, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ....................... 7. ABSENT: None .............................................. 0. OFFICERS PRESENT: Mr. William A. Hewitt, Acting City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. OTHERS PRESENT: Mr. K. B. Kiser, Director of Utilities and Operations; Mr. Gordon E. Peters, City Treasurer; Mr. J. W. Eavey, Assistant Superintendent and Clerk of the Roanoke City School Board; Mr. William L. Murray, Jr., Administrator of Finance of the Roanoke City Schools; and Mr. T. F. Brady, City Engineer. ROANOKE CITY SCHOOL BOARD: BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $108,560.00 be appropriated to Tuition for Special Education, ASN 2000 of the 1978-79 budget, to provide funds in connection with tuition assistance for the handicapped, was be- fore Council. (For full text, see communication on file in the City Clerk's Office.) In this connection, a report of the City Manager requesting that Council defer action on the request until such time as the city administration can meet with the school administration to review the matter and make further recommendations to Council, was also before the body. (For full text, see report on file in the City Clerk's Office.) After a discussion of the matter, Mr. Garland moved that action on the request of the School Board be deferred and that the city administration meet with the school administration and ~bm~t a report and recommendation to the Council. The motion wa~ seconded by Mr. Hubard and unanimously adopted~ CITY MANAGER: BUDGET-PARKS AND PLAYGROUNDS~RECREATION DEPARTM£~IT: The Acting City Manager submitted a written report of the City Manager recom~ mending that $~,438,80 be appropriated to the Department of Parks and Recreation budget~ to permit proper disbursement of tennis tour~ nament entry fees collected by said department. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bo~les and unanimously adopted. SUBDIVISIONS: The Acting City ~anager submitted a written report of the City Manager recommending that Section 41.1 of the Subdivision Ordinance be amended to permit collection of a $50.00 fee for each application for the vacating of a subdivision plat. -3- (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be referred to the City Plan- ning Commission for study, report and recommendation to Council. The motion was seconded by Mr. Grove and unanimously adopted. PAY PLAN-CITY EMPLOYEES: The Acting City Manager submitted a written report of the City Manager recommending that the job class~ ification and wage rates for those former city employees who termi- nated between July 1 and October 4, 1978; be adjusted in accordance with the new Pay Plan. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. BUDGET-COMMONWEALTH'S ATTORNEY: The Acting City Manager sub- mitted a written report of the City Manager relative to the establish- ment of an additional attorney position for the Commonwealth's Attorney. (For full text, see report on file in the City Clerk's Office.) The Acting City Manager advised that the Commonwealth's Attor- ney concurs in the need for the additional attorney position. Mr. Thomas moved that Council concur in the recommendation of the City Manager and that the report be referred to the City Attor- ney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. COUNCIL: The Acting City Manager requested that Council meet in Executive Session to discuss a personnel matter. Mr. Thomas moved that Council concur in the request. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor .......................................... 7. NAYS: None ................................................ 0. CITY ATTORNEY: PENSIONS: As previously requested by the Council, the City Attorney submitted a written report advising that, with certain re- servations, there would be no legal impediments to Council granting a cost of living increase to some retirees and not to others based upon the amount of their current pensions. (For full text, see report on file in the City Clerk's Office.) Mr. Grove referred to certain measures which had been prepared by the City Attorney for Council's review, one of which would pro- vide for a 6 1/2 per cent cost of living increase as of July 1, 1978, for the members or beneficiaries then receiving retirement allowances or pensions not in excess of the monthly sum of $800.00 and moved that the Ordinance be amended by deletion of the following words: "for the members or beneficiaries then receiving retirement allow- ances or pensions not in excess of the monthly sum of $800.00," and that the following words be inserted: "and including only the former employees or their beneficiaries who retired from City of Roanoke employment at or beyond normal retirement age (60) and/or have served thirty years in city employment". The motion was seconded by Mr. Thomas and unanimously adopted. -5b DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the month of SeptemBer, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Landis and unanimously adopted. PUBLIC ASSISTANCE: The Director of Finance submitted a statement of expenditures for public welfare for the month of September, 1978. (For full text, see statement on file in the City Clerk's Office.) Mr. Garland moved that the statement be received and filed. The motion was seconded by Mr. Landis and unanimously adopted. The Director of Finance requested that he be authorized to furnish the report to Council on a quarterly basis due to the large volume of work involved to prepare the report, with the un- derstanding that the records will be available for office at any time prior to submission of a quarterly report. Mr. Thomas moved that the Director of Finance be authorized to dispense with the monthly reports unless and until further advised By the Council. The motion was seconded by Mr. Hubard and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: NONE. -5- DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the month of September, 1978. (For full text, see report on file in the City Clerk's Office.) ~r. Thomas moved that the report be received and filed. The motion was seconded by F~r. Landis and unanimously adopted. PUBLIC ASSISTANCE: The Director of Finance submitted a statement of expenditures for public welfare for the month of September, 1978. (For full text, see statement on file in the City Clerk's Office.) Mr. Garland moved that the statement be .received and filed. The motion was seconded by ~4r. Landis and unanimously adopted. The Director of Finance requested that he be authorized to furnish the report to Council on a quarterly basis due to the large volume of work involved to prepare the report, with the un- derstanding that the records will be available for review in his office at any time prior to submission of a quarterly report. ~r. Thomas moved that the Director of Finance be authorized to dispense with the monthly reports unless and until further advised by the Council. The motion was seconded by Mr. Hubard and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMI~ITTEES: NONE~ -6- OTHER BUSINESS: The Director of Utilities and Operations submitted a written report of the City Manager in regard to sewer line replacement at the Bank of Virginia site, recommending that Council adopt the proper measure, on an emergency 5asis, awarding a contract to Lowe and Nelson Plumbing and Heating Company, in the amount of $30,273.00. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. There being no further business, the Mayor declared the meet- ing adjourned at 3:40 p.m. (iNote: Cassette tapes of this meeting will 5e kept on file in the City Clerk's Office for a period of one year from the date of these minutes.] Respectfully submitted City-Clerk COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, November 20, 1978. The Council of the City of Roanoke held its Financial and Planning Session on Monday, November 20, 1978, at 2:30 p.m., in the Civil Defense Room of the ~4unicipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles~ Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ...................... 7. ABSENT: None ............................................. 0. OTHERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: ALL AMERICA CITIES PRESENTATION: The Mayor advised that the City of Roanoke was one of finalists in the Ail America Cities competition and he presented the slide presentation which he made before the Ail America Cities jury on November 14, ~78, in Louis- ville, Kentucky. COUNCIL: Mr. Landis presented a communication requesting that Council meet in Executive Session to discuss a personnel matter. Mr. Thomas moved that Council concur in the request. The motion was seconded by ~r. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor ......................................... 7. NAYS: None ............................................... 0. ROANOKE CITY SCHOOL BOARD: SCHOOLS-CITY PROPERTY-SALE OF PROPERTY: A communication from the Roanoke City School Board transmitting a Resolution adopted by the Board. on November 14, 1978, returning the former Washington Heights Elementary School to the possession and control of the city, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Garland moved that the communication be referred to the City Attorney for preparation of the proper measure accepting the property and to the Water Resources Committee and the City Manager for study, report and recommendation as to future use of the build- ing. The motion was seconded by ~4r. Grove and unanimously adopted. SCHOOLS-APPALACHIAN POWER COMPANY: A communication from Mr. James W. Eavey, Assistant Superintendent for Business Affairs and Clerk of the Board, transmitting a Resolution adopted by the Roanoke City School Board on November 14, 1978, opposing the recent rate structure of Appalachian Power Company, was before Council. (For full text, see communication and Resolution on file in the City Clerk's Office.) Mr. Hubard moved that the communication and Resolution be received and filed. The motion was seconded by Mr. Landis and unanimously adopted. -3- BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $65,328.00 be appropriated to P. L. 874; and that funds be transferred from Capital funds provided by Council from surplus in the amount of $3,241.00 to Vocational Center - North, and $29,959.00 to Vocational Center - South, of the 1978-79 budget, was before Council. (For full text, see communication on file in the City Clerk's Office.) 31r. Garland moved that Council concur in the request and that the communication be referred to the Director of Finance for pre- paration of the appropriate budget Ordinance. The motion was seconded by Mr. Landis and unanimously adopted. BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting certain appropriations to Tuition for Special Education, Teacher Aide Salaries, Alternative Education School, Classified Salary Scale, Youth Employment Training Program and Special Arts Project of the 1978-79 budget, was before Council. (For full text, see communication on file in the City Clerk's Office.) In view of the fact that the City Manager and the Director of Finance had not reviewed the request, Mr. Landis moved that Items 1 and 6 be referred to the Director of Finance for prepara- tion of the appropriate budget Ordinance, and that Items 2, 3, 4 and 5 be referred to the City Manager and the Director of Finance for study~ report and recommendation to Council. The motion was seconded by Mr. Thomas and unanimously adopted. -4- Council was of the opinion that it should not formally act upon budget matters until it has received a report and recommenda- tion from the City Manager and the Director of Finance; therefore, in the future, Council requested that all communications from the School Board be forwarded to the City Manager and the Director of Finance for review prior to placing the items on the City Council agenda. Due to the schedule of School Board meetings and the dead- line for submission of items for the Financial and Planning Session agenda, the Council stated that it was aware that School Board re- quests will not always be presented at the Financial and Planning Sessions but may be presented at regular City Council meetings. CITY MANAGER: NONE. CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: BUDGET-DIRECTOR OF FINANCE: The Director of Finance submitted a written report recommending that $5,100.00 be transferred to fund the new position of Assistant to the Director of Finance for this fiscal year. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the Director of Finance for prepara- tion of the appropriate budget Ordinance. The motion was seconded by Mr. Landis and unanimously adopted. WATER DEPARTMENT: The Director of Finance submitted a written report requesting adoption of a proposed fee schedule for special water services. -5- (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the request and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and unanimous- ly adopted. AUDITS: The Director of Finance presented the financial report for the month of October, 1978. (For full text, see report on file in the~City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Landis and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF CO~4ITTEES: ROANOKE CIVIC CENTER-SALE OF PROPERTY: .The Water Resources Committee submitted a written report recommending the purchase of certain property adjacent to the Civic Center property for the total sum of $77,500.00 and that funds be transferred therefor. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and adopted, Mayor Taylor not voting because a member of High Street Baptist Church is involved with one of the parcels of land. -6- OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meet- ing adjourned at 3:35 p.m. (For full text of meeting, cassette tapes will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City Clerk COUNCIL, FINANCIAL AND PLANNING SESSION Monday, December 18, 1978. The Financial and Planning Session of the Council of the City of Roanoke was called to order on ~Ionday, December 18, 1978, at 3:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor .................. 7. ABSENT: None ..................... 0. OFFICERS PRESENT: Mr. James D. Ritchie, Director of Human Resources and Acting City ~anager; ~4r. Wilburn C. Dibling, Jr., City Attorney; Mr. James E. Buchholtz, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: TAXES: A communication from Councilman Hampton W. Thomas recom- mending that the matter of changing from quarterly to semi-annual real estate payments be referred to the Director of Finance, the City Attorney and the City Manager for consideration of certain matters, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the communication be referred to the City ~4anager, the City Attorney and the Director of Finance for study, report and recommendation to Council. The motion was seconded, by Mr. Garland and unanimously adopted. PETITIONS AND COH~UNICATIONS: LAW LIBRARY: A request of Mr. Wilbur L. Hazlegrove, President, and Ms. Angelica D. Lloyd, Chairman, Law Library Committee, to address Council on behalf of the Roanoke Bar Association regarding funding of the Law Library, was before the body. In this connection, a report of the City Manager with regard to additional funding for the Law Library for the remainder of this fiscal year, was also before Council. Mr. Hazlegrove appeared before Council and requested that consider- ation of the matter be deferred one week; whereupon, Mr. Hubard moved that the matter be deferred until the regular meeting of Council on Monday, December 26, 1978. The motion was seconded by Mr. Landis and unanimously adopted. CITY ~NAGER: BUDGET-SEWERS AND STORM DRAINS: A report of the City Manager recommending approval of a transfer of funds to consolidate all Sewage Treatment Plant flood accounts into a single account, in order to pay an outstanding debt, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. BUDGET-SEWERS AND STORM DRAINS: A report of the City ~4anager in connection with Grant Amendment No. 1 to EPA Grant C-510-510-01, for the Downtown-Norfolk Avenue Sewer Replacement Project, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. - 3 - SEWERS AND STO~.! DRAINS: A report of the City ~anager recommend- ing that the contract with Preston Carroll Company, Incorporated, for construction of the Downtown-Norfolk Avenue Sewer Replacement Project, be amended to make a certain change in the retainage requirement, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. CITY ATTORNEY: LEGISLATION: A report of the City Attorney concerning the legis- lative program of the city for the 1979 Session of the General Assembly, requesting the input of Council in this matter, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council meet with the City's representatives to the General Assembly on Tuesday, January 2, 1979, at 4:00 p.m., to dis- cuss matters of concern. The motion was seconded by ~r. Landis and unanimously adopted. ~r. Grove moved that the City Attorney be instructed to prepare the appropriate document proposing that Section 42.1-70 of the Code of Virginia be amended to provide for an increase from $].00 to ~2.00 in the Law Library fee incident to each civil action filed in the courts not of record. The motion was seconded by ~r. Hubard and unanimously adopted. DIRECTOR OF FINANCE: AUDITS: A financial report for the month of November, 1978, was before Council. (For full text, see report on file in the City Clerk's Office.) - 4 - Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Landis and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: TAXES: A report of the Real Estate Assessor advising that neces- sary steps will be taken to include both the proposed assessed value and the previous assessed value in future changes in the notices of real estate reassessment$~ was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed with appreciation. The motion was seconded by Mr. Grove and unanimously adopted. REPORTS OF COmmITTEES: AUDIT COM~4ITTEE: Minutes of the Audit Committee meeting held on December 13, 1978, were before Council. CFor full text, see Minutes on file in the City Clerk's Office.) Mr. Hubard moved that the minutes be received and filed. The motion was seconded by ~4r. Garland and unanimously adopted. PURCHASE OF PROPERTY-SCHOOLS: A report of the Water Resources Committee recommending approval for the purchase of property located at 2621 Rosalind Avenue, S. W., Official Tax No. 106~307, for the total sum of $48,500.00, needed for expansion of the Crystal Spring School site, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. There was a period of discussion in regard to a proposed contract between the City of Roanoke and the Town of Vinton for furnishing excess water to the Town and the rate therefor. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 3:35 p.m. (NOTE: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City C 1 e~r~