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HomeMy WebLinkAboutMins. 1/15/79 - 12/17/79COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, January 15, 1979. The Financial and Planning Session of the Council of the City of Roanoke was called to order on Monday, January 15, 1979, at 2:50 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ...... -7. ABSENT: None ....... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manger; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL COUNCIL: A request of the Mayor for an Executive Session on a real estate matter, was before the body. Mr. Hubard moved that Council concur in the request. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis and Mayor Taylor ...... 6. NAYS: None ....... 0. (Mr. Thomas was out of the room.) CELEBRATIONS: A communication from Mayor Taylor regarding the establishment of a Commission to plan for the Roanoke Centennial celebration ~n 1982, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the Mayor's communica- zion. The motion was seconded by Mr. Grove and unanimously adopted. Council members agreed to submit two or three names each for inclusion on the Commission and the Mayor requested that the names be submitted by the Financial and Planning Session of Council on Monday, April 16, 1979, at which time Council would decide upon the official name of the Commission and the Chairperson thereof. PETITIONS AND COMMUNICATIONS: INDUSTRIES: A communication from Mr. John B. Harris, Director, Virginia State Office of Minority Business Enterprise and representa- tive to TVA MBE Planning Committee, requesting support of the Tennessee Valley Center for Minority Economic Development, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Grove moved that the communication be referred to the City Manager and the City Attorney for study, report and reco~m~,endation to Council. The motion was seconded by Mr. Garland and unanimously adopted. CITY MANAGER: BUDGET-PARKS AND PLAYGROUNDS: A report of the City Manager recommending that $1,022.50 be appropriated to the Department of Parks and Recreation budget, representing fees collected by said Department for a variety of fall classes, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. MUNICIPAL BUILDING: A report of the City Manager recommending execution of Change Order No. 2 to the contract with Thor, Incorporated, for alterations to the Municipal Building Annex and the Third Street Annex, to extend the completion date until February 1, 1979, was %efore Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the The motion was seconded by Mr. Garland and unanimously proper measure. adopted. COUNCIL: The City Manager orally requested that Council meet in Executive Session to discuss a personnel matter. Mrs. Bowles moved that Council concur in the request. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor ............ 7. NAYS: None 0. CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: AUDITS: The Financial Report of the City of Roanoke for the month of December, 1978, was before Council. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. CONSULTANTS REPORTS-GRANTS: A report of the Director of Finance recommending that David M. Griffith and Associates be employed to complete a cost allocation plan for the city's use in obtaining reim- bursement of a portion of the service costs for grant administration, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and unanimously adopted. BUDGET-SCHOOLS: A report of the Director of Finance making recommendations in connection with a request of the Roanoke City School Board for appropriations of $44,697.00 to Title IV-B, Library Materials, P. L. 93-380, and $100,000.00 to Vocational Centers, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the reco.~endations and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: NONE. OT~ER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 3:15 p.m. (NOTE: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City Clerk~ COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, February 20, 1979. The Financial and Planning Session of the Council of the City of Roanoke was called to order on Monday, February 20, 1979, at 3:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ....... 6. ABSENT: Council member Elizabeth T. Bowles--- -1. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL MEMBERS: NONE. PETITIONS AND COMMUNICATIONS: NONE. CITY MANAGER: COMPLAINTS: A report of the City Manager in connection with petitions relative to the condition of a vacant lot on Route 419 between Southwest Plaza and Woodmar Drive, S. W., and conditions at Southwest Plaza, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Hubard and adopted. AIRPORT: A report of the City Manager recommending that the effective lease date for leasing Airport Building No. 10 to Piedmont Aviation, Incorporated, be revised to March 1, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and adopted. AIRPORT: A report of the City Manager in connection with recon- struction of the air carrier ramp at Roanoke Municipal Airport, Woodrum Field, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Garland and adopted. SEWERS AND STORM DRAINS: A report of the City Manager recom- mending authorization to execute Change Order No. 3 to the contract with Acorn Construction, Ltd., for remodeling two older aeration basins at the Sewage Treatment Plant, in order to extend the comple- tion date to May 1, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and adopted. -3- FIRE DEPARTMENT: A report of the City Manager recommending authorization to execute Change Order No. 8 to the contract with Creative Construction and Development Corporation for construction of two new fire stations, in order to reduce the contractors retainage from $90,660.00 to $6,000.00, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and adopted. COUNCIL: A report of the City Manager requesting an Executive Session to discuss a real estate matter, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the request. The motion was seconded by Mr. Landis and adopted by the following vote: AYES: Council members Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor--- 6. NAYS: None ...... (Mrs. Bowles was absent.) e HOUSING-SLUM CLEARANCE: Council having previously requested that the City Manager submit a report on a proposed multi-family residential housing development fronting on Salem Turnpike diagonally across Westwood Boulevard in the City, Official Tax No. 2650106, the matter was before the body. Mr. Hubard moved that the matter be tabled pending a report of the City Manager. The motion was seconded by Mr. Garland and adopted. CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: AUDITS: The financial report of the City of Roanoke for the month of January, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Hubard and adopted. The Assistant City Manager presented a verbal report in regard to snow removal, recommending the purchase of an additional 2500 tons of salt and that additional over-time wages in the amount of $30,000.00 be apPropriated. Mr. Landis moved that Council concur in the recommendation and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and adopted. SCHOOLS-AUDiTS: A financial report of the Roanoke City School Board for the month of December, 1978, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Grove and adopted. CITY CLERK: SCHOOLS: A report of the City Clerk requesting that Council establish certain dates during the months of March, April and May relative to the new School Board selection process, was before the body. (For full text, see report on file in the City Clerk's Office.) The following dates were established: On Monday, March 19, 1979, at 4:00 p.m., in the Council Chamber, Council will hold an informal meeting which will be open to the public with all candidates for school trustee. On Monday, March 26, 1979, at 4:00 p.m., in the Council Chamber, Council as a Committee of the Whole, will review and consider all candidates for the position of school trustee. At such meeting Council will review all applica- tions filed for the position and may elect to interview candidates for such positions. At the regular meeting of Council on Monday, April 9, 1979, said meeting to begin at 7:30 p.m., in the Council Chamber, Council will, by public vote, select from the field of candidates those candidates to be accorded the formal inter- view and all other candidates will be eliminated from the school trustee selection process. The number of candidates to be granted the interview will not exceed three times the number of positions available on the Roanoke City School Board, should there be so many candidates. On Thursday, April 26, 1979, at 7:30 p.m., in the Council Chamber, Council will hold a meeting for the purpose of conducting a public interview of the remaining candidates for school trustee. At the regular meeting of Council on Monday, May 14, 1979, said meeting to begin at 7:30 p.m., in the Council Chamber, Council will hold an election to fill the vacancies on the Roanoke City School Board. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: SEWERS AND STORM DRAINS: A report of the committee appointed by the Mayor to tabulate bids received for storm drains at Ventnor Road and Eanes Road, S. E., and at Bibb Street, E. recommending · that the bidof Dixon Contracting, Incorporated, be accepted, and that Change Order No. 1 be authorized to add 400 cubic yards of select backfill material, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and adopted. CITIZENS' SERVICES COMMITTEE: A report of the Citizens' Services Committee requesting the guidance of Council on the ceiling of Federal Revenue Sharing funds against which the committee should compare agency requests for fiscal year 1979-80, was before the body. (For full text, see report on file in the City Clerk's Office.) After considerable discussion of the matter, Mr. Garland moved that a seven per cent increase over the current budget be authorized, and that funding of VPI and SU Extension Services be deleted, for a total appropriation of $334,910.00. The motion was seconded by Mr. Landis and adopted, Mr. Grove voting no. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 4:50 p.m. (NOTE: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) Respectfully submitted City Clerkl FINANCIAL AND PLANNING SESSION, Monday, March 19, 1979. The Council of the City of Roanoke held its Financial and Planning Session on Monday, March 19, 1979, at 6:15 p.m., in the City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ..................... 7. ABSENT: None ........................................... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; blr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel ~. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL MEMBERS: CAPITAL IMPROVEMENTS: Mr. Thomas presented a communication regarding the preparation of a Five Year Capital Improvements Pro- gram for the city, establishment of priorities, a time-table within the program, and identification of the sources of funding within the program. (For full text, see communication on file in the City Clerk,s Office.) Mr. Thomas moved that the communication be referred to the City Manager and the Director of Finance with the request that Council be provided with the following information prior to sub- mission of the 2979~80 budget: Pro~ram? Is Council to receive a five-year Capital Improvement financed. adopted. If so, what are the suggested priorities? and Their suggestions as to how such a program would be The motion was seconded by Hr. Garland and unanimously PETITIONS AND COb~TUNICATIONS: CITY b~NAGER: NONE. HOUSING: The City Manager submitted a written report re- garding the City's Housing Assistance Plan for fiscal year 1979-80. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council hold a public hearing on the Housing Assistance Plan on b~onday, April 9, 1979, at 7:30 p.m., in the City Council Chamber and that the Plan be referred to the City ~1anager and the City of Roanoke Redevelopment and Housing Authority for study, report and recommendation to Council. The motion was seconded by ~r. Landis and unanimously adopted. JUVENILE DETENTION HO~E: The City D~anager submitted a written report recommending approval of preliminary drawings for alterations and additions to the Juvenile Detention Home. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the City D~anager's recommendation. The motion was seconded by Yr. Landis and unani- mously adopted. COUNCIL: The City b!anager submitted a written report re- questing an Executive Session to discuss real estate and. legal matters. (For full text, see report on file in the City Clerk's Office.) -3- Mr. Garland moved that Council concur in the request. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor ................................ 7. NAYS: None ............................................. 0. CIVIC CENTER: A report of the City Manager requesting time to present a report in regard to the Civic Center chillers, was before Council. The Assistant City Manager requested that he be permitted to present the report to Council at its meeting on Monday, March 26, 1979. Mr. Hubard moved that consideration of the report be de- ferred until the regular meeting of Council on Monday, March 26, 1979. The motion was seconded by Mrs. Bowles and unanimously adopted. BEAUTIFICATION PROGRAM: A report of the City Manager re- questing time to present a report relative to the city's Beautification Program, was before Council. The Assistant City Manager requested that he be permitted to present the report to Council at its meeting on Monday, March 26, 1979. Mr. Hubard moved that consideration of the report be de- ferred until the regular meeting of Council on Monday, March 26, 1979. The motion was seconded by Mrs. Bowles and unanimously adopted. CITY ATTORNEY: NONE, -4- DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance presented the financial report for the month ended February 28, 1979. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF CO~ITTEES: SCHOOLS: A communication from the Roanoke City School Board transmitting the 1979-80 School Board budget, in the amount of $28,584,686.00, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the proposed budget be referred to 1979-80 budget study. The motion was seconded by Mr. Hubard and unanimously adopted. SCHOOLS: A communication from the Roanoke City School Board transmitting a Six-Year Capital Improvement Plan for the Roanoke City Schools, in the amount of $3,906,800.00, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the proposed Capital Improvements Plan be referred to 1979-80 budget study. The motion was seconded by Mr. Hubard and unanimously adopted. AIRPORT: A report of the Airport Advisory Commission re- commending that an Airport 50th Anniversary Event be held on May 12 and 13, 1979, and that $15,000.00 be transferred therefor, was before Council. (For full text, see report on file in the City Clerk's Office.) ~r. Grove moved that Council concur in the request and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Garland. and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the meeting was adjourned at 6:40 p.m. Respectfully submitted, (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, April 16, 1979. The Financial and Planning Session of the Council of the City of Roanoke was called to order on ~onday, April 16, 1979, at 2:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, (b~r. Garland did not arrive until approximately 4:04 p.m.) Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ................................................. 7. ABSENT: None ................................................. 0. OFFICERS PRESENT: Mr. H. B. Ewert, City ~anager; Mr. Sam H. ~cChee, III, Assistant City Manager; b~r. !Vilburn C. Dibling, Jr., City Attorney; Mr. Richard B. Kaufman, Assistant City Attorney; Mr. Joel ~. Schlanger, Director of Finance; and Mrs. ~4ary F. Parker, City Clerk. On motion of Mr. Grove, seconded by ~rs. Bowles and unanimously adopted, Council agreed to consider a report of the City Manager re- garding the filing of an Urban Development Action Grant Pre-application which proposal would consist of construction of three parking garages identified in the Roanoke Design '79 Study at a cost of $7,420,000.00 and would serve private development costing in the order of ~30,000,000.00. (For full text, see report on file in the City Clerk's Office.) Appearing before Council in support of the filing of the appli- cation were Mr. Warner N. Dalhouse, ~iss Dorothy L. Gibboney, Mr. Nelson Reid and Mr. R. R. Henley. (For full text of their remarks, cassette tape will be kept on file in the City Clerk's Office for a period of one year.) -2- After a discussion of the request, ~{r. Hubard moved that Council endorse the recommendation of the City ~4anager and that the report be referred to the City Attorney for preparation of the proper measure by the next regular meeting of Council on Monday, April 23, 1979. The motion was seconded by b~rs. Bowles and unanimously adopted. At 2:56 p.m., the Mayor declared the meeting recessed. At 3:40 p.m., the meeting reconvened with ~{ayor Taylor presiding and all members of Council present with the exception of ~r. Garland. At this point, and at the request of the City Manager, Council considered a report of the City ~anafer in regard to provision of a courts facility for the City of R. oanoke, recommending a new somewhat scaled-down building to cost no more than $9,800,000 and to serve as a central, expandable structure operatinf in direct concert with the jail. (For full text, see report on file in the City Clerk's Office.) ~r. Brady explained the report in detail and answered, questions of Council members. At this point, approximately 4:04 p.m., Mr. Garland. entered the meeting. After a discussion of the matter, ~{r, Hubard moved that Council concur in the report with the amendment that the ~ayor be authorized to appoint a Courts Facility Advisory Committee, that a representative of the Roanoke Bar Association be included on the committee and such other persons to be designated by the ~ayor, and that the City Attor- ney be instructed to prepare the appropriate documents, if any, to implement the recommendations contained in the report. The motion was seconded by Mr. Thomas and unanimousJ, y adopted. -3- ~YOR AND ~EMBERS OF COUNCIL: CELEBRATIONS: The ~ayor at the Council's Financial and Plan- ning Session on January 15, 1979, having requested that each member of Council submit two or three names each for possible inclusion on a Roanoke Centennial Commission to plan for the Poanoke Centennial celebration in 1982, the matter was before the body. Mrs. Bowles submitted the names of F~rs. Robert A. Garland, ~r. William K. Craft, ~r. Samuel S. Bulbin and ~r. Bryant J. Hancock. ~r. Garland submitted the names of ~rs. ~amie P. Vest, ~.~rs. ~rs.. Marjorie T, Glover and ~rs, Helen B~ Anderson, ~r~ Grove submitted the names of ~r. I;(. Carl Andrews and John P. Bradshaw, Jr.. ~(r. Hubard submitted the names of Mr. J.. Randolph West, ~:(r, Frank Clement and Mr. Stephen O. Graves-. Mr. Landis submitted the names of Mrs. Genevieve G, Dickinson and ~r. Laban E. Johnson, ~r. Thomas submitted the names of ~:(r, Vincent S, Wheeler, Mr. Sydnor W. Brizendine, Jr., ~(rs. Betty Ann Sanders and ~(s,. ~(. Diane Lynch. ~(ayor Taylor submitted the names of ~.(rs. William B. Bagbey, Sr., and ~r. James L. Ayers, The llayor requested that the City Clerk contact the above per- sons to inquire of their willingness to serve and that she also inquire as to whether or not ~(essrs. James N, Kincanon and William K. Craft, who previously served on the Bicentennial Commission, would be willing to serve on the Centennial Commission. He further requested that the formal appointment of the Roanoke Centennial Com- mission be placed on the agenda of a regular City Council meeting after nomination forms have been received. PETITIONS AND COmmUNICATIONS: NONE. CITY ~ANAGER: The City Manager presented his proposed 1979-80 fiscal year budget. (For full text, see budget on file in the City Clerk's Office.) The Council established the followin~ 1979~80 budget study dates: Tuesday, May 1, ~979 - Wednesday, May 2, 1979 - Thursday, May 3, 1979 - Friday, ~ay 4, 1979 - Wednesday, May 23, 1979 - Thursday, ~ay 24, 1979 - 8:00 a.m. - 5:00 p.m. 2:00 p.m. - 5:00 p.m. 3:00 p.m. - 5:00 p.m. 2:00 p.m. - 5:00 p.m. 2:00 p.m. 5:00 p.m. 2:00 p.m. - 5:00 p.m. With the concurrence of Council, the Mayor advised that final adoption of the fiscal year 1979-80 budget will take place on Tues- day, May 29, 1979, at 2:00 p.m., in the City Council Chamber. Ail budget study sessions were scheduled to be held in the Civil Defense Room of the ~unicipal Building. SEWERS AND STORM D~AINS: A report of the City Manager regard~ ing a change order through the Virginia Department of Highways and Transportation in connection with construction of the Ore Branch Sanitary Sewer Interceptor with the Southwest Expressway, recommend- ing that Council approve the pro~er measure requesting that the Virginia Department of Highways and Transportation issue a change order to their contractor providing for the installation of a portion of the Ore Branch Interceptor in a location different from that in- dicated on the original plans with a net increase in cost to the city of $32,432.10 and authorizing the execution of the change order as -5- presented and that Council concur in the additional expenditure of $32,432.10 in funds from the Ore Branch Interceptor Account, was be- fore Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~r. Landis and adopted. LEGISLATION: A report of the City Yanager recommending authorization for the city administration to testify at a public hear- ing on Senate Bill 160, referred to as the Local Option Bill on April 18, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the report. The motion was seconded by Mr. Thomas and unanimously adopted. COUNCIL: The City 3{anager orally requested that Council meet in Executive Session to discuss a real estate matter. Mr. Grove moved that Council concur in the request. The motion was seconded by Mrs~ Bowles and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Landis, Thomas and ~!ayor Taylor .................................................. 6. NAYS: None ................................................ 0. (Mr. Hubard was out of the room.) CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: BUDGET: The Director of Finance submitted the financial report for the month of ~arch, 1979.. (For full text, see report on file in the City Clerk's Office.) -6- ~r. Landis moved that the report be received and filed. The motion was seconded by Mr. Grove and adopted. BUDGET-SCHOOLS: The Director of Finance submitted the financial report for the Roanoke City School Board for the month of February, 1979. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded By ~r. Landis and unanimously adopted. CITY CLERK: NONE. ~UNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR.: NONE. REPORTS OF COM~ITTEES: BUDGET-SCHOOLS: A report of the Community Education Study Committee transmitting certain recommendations in regard to the de- velopment of community education, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr~ Garland moved that the report be referred, to 1979-80 budget study. The motion was seconded by Mrs. Bowles and unanimously adopted. OTHER BUSINESS: CO~!PLAINTS: ~r. Edwin L. Longbrake, 4923 ~oodmar Drive, S. W., appeared Before Council and presented a statement in regard to the unbecoming state of the Southwest Plaza and a vacant lot between the Southwest Plaza and Woodmar Drive, S. W. (For full text, see statement on file in the City Clerk's Office,) ~!r. Thomas moved that the matter be referred to the City ~4ana- ger and the City Attorney for investigation and report to Council as soon as possible. The motion was seconded by ~r. Grove and unanimously aSopted. There being no further business, the ~ayor declared the meeting adjourned at 5:15 p.m. (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year following the date of these minutes.) Respectfully submitted ty C COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, May 21, 1979. The Financial and Planning Session of the Council of the City of Roanoke was called to order on Monday, May 21, 1979, at 3:05 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ........... 6. ABSENT: Council member William S. Hubard 1. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attor- ney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. CAPITAL IMPROVEMENTS: Mr. Thomas presented a procedural policy for the funding of the suggested capital improvements program. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the City Attorney be instructed to prepare the proper measure to be addressed to the Central Roanoke Development Foundation Incorporated, reaffirming the Council's position regarding the need for additional parking facilities in downtown as being essential to the further development of downtown and the Council's commitment to pursue federal funding for the construction of the parking facilities as evidenced by the Council's recent action authorizing filing for the Urban Development Action Grants. The motion was seconded by Mr. Grove and adopted. Mr. Thomas moved that the City Attorney be instructed to prepare the proper measure reaffirming the following motion which was adopted by the -2- Council upon a 5 - 2 vote on Monday, November 6, 1978: "Mr. Hubard moved that the City Attorney be instructed to prepare the appropriate legal documents for action by Council to issue $8 million in bonds to provide adequate court facilities for the Courts of the City of Roanoke, said bonds to be issued by Council under the Virginia Public Finance Act without a referendum. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles Grove Hubard, Thomas and Mayor Taylor ...... , , -5. NAYS: Council members Garland and Landis ...... --2." The motion was seconded by Mrs. Bowles and adopted. Mr. Thomas moved that the City Attorney be instructed to prepare the proper measure expressing the consensus of Council that the balance of the capital improvement program, exclusive of the courthouse, will be presented to the voters by referendum in the November, 1979 General Election and that the presentment of the balance of the program will be by one unit having a single vote. The motion was seconded by Mrs. Bowles and adopted. The Council requested that the above measures be included on the agenda of a Special Meeting of Council to be held on Wednesday, May 23, 1979, at 2:00 p.m. TAXES: Mr. Landis moved that the question of increasing the transient occupancy tax from one per cent to three per cent be referred to the City Manager for study, report and recommendation to Council. The motion was seconded by Mr. Garland and adopted. PETITIONS AND COMMUNICATIONS: BUDGET-JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT: A communica- tion from Mr. William A. Kelly, R.S.W., Director of Court Services, Juvenile and Domestic Relations District Court, requesting that certain budget cate- gories of Youth Haven and the Crisis Intervention Center be increased with certain funds from the Department of Corrections, was before Council. (For full text, see communication on file in the City Clerk's Office.) -3- M~. Garland moved that Council concur in the request and that the ~ommunication be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and adopted. CITY MANAGER: CLEAN VALLEY COMMITTEE: A report of the City Manager transmitting reports in connection with the "Keep Roanoke Clean Campaign," and bulk con- tainer refuse collection, recommending concurrence in the two reports, that funds be transferred therefor, and that the City Code be amended as proposed, was before Council. (For full text, see reports on file in the City Clerk's Office.) Mr Garland moved that Council concur in the recommendations and that the reports be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and adopted. COUNCIL: The City Manager orally requested an Executive Session on a personnel matter. Mr. Thomas moved that Council concur in the request. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Landis, Thomas and Mayor Taylor ...... ____ 6. NAYS: None ....... (Mr. Hubard was absent.) CITY ATTORNEY: COUNCIL: The City Attorney submitted a written report requesting two Executive Sessions to discuss a matter of potential litigation and a legal matter. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request. The motion was seconded by Mrs. Bowles and adopted by the following vote: -4- AYES: Mayor Taylor ........ NAYS: None (Mr. Hubard was absent.) DIRECTOR OF FINANCE: Council members Bowles, Garland, Grove, Landis, Thomas and 6. GRANTS: The Director of Finance submitted a written report regarding the completion of the cost allocation plan. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Landis and adopted. AUDITS: The Financial report for the month of April, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: TAXES: A report of the Revenue Study Commission in connection with Business and Occupational License Fees, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that consideration of the report be deferred until the regular meeting of Council on Monday, June 11, 1979. The motion was seconded by Mr. Garland and adopted. PUBLIC ASSISTANCE: The Annual Report of the Advisory Board of ~uman Resources was before Council. (For full text, see report on file in the City Clerk's Office.) -5- Mr. Landis moved that the report be received and filed with apprecia- tion. The motion was seconded by Mr. Grove and adopted. OTHER BUSINESS: NONE. There be no further business, the Mayor declared the meeting adjourned at 4:30 p.m. (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year following the date of these minutes.) Respectfully submitted City COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, October 15, 1979. The Financial and Planning Session of the Council of the City of Roanoke was called to order on Monday, October 15, 1979, at 2:35 p.m., in the City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ...... -7. ABSENT: None ...... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; Mr. James Grisso, Deputy Director of Finance; and Mrs. Mary F. Parker, City Clerk. OTHERS PRESENT: Mr. K. B. Kiser, Director of Utilities and Operations; Mr. T. F. Brady, Director of Public Works; and Mr. James W. McKensie, Chief of Billings and Collections; and Mr. James W. Eavey, Assistant Superintendent for Business Affairs and Clerk of the Roanoke City School Board. MAYOR AND MEMBERS OF CITY COUNCIL: NONE. PETITIONS AND COMMUNICATIONS: SCHOOLS: A communication from the Roanoke City School Board transmitting a list of capital and one-time expenditures totaling $500,000.00, was before Council. (For full text, see list on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the list and that the matter be referred to the City Attorney for preparation of the proper measure. adopted. -2- The motion was seconded by Mrs. Bowles and unanimously SCHOOLS: A communication from the Roanoke City School Board requesting that $30,667.00 be appropriated to Community Education, Title VI of the 1979-80 budget, the program being funded 100 per cent by Title VI funds through the Fifth District Employment and Training Consortium on a monthly reimbursement basis; that $54,117.00 be appropriated to Title IV, P. L. 93-203, Youth Employment and Training Program of the 1979-80 budget, the program to be funded 100 per cent by Title IV funds through the Fifth District Employment and Training Consortium on a quarterly reimbursement basis; and that $11,100.00 be appropriated to Artist-in-Schools Program of the 1979- 80 budget, the program to require the transfer of $6,100.00 budgeted for this purpose under City Code A01190165101, Instruction to City Code A01190175002, Local Match and the Virginia Commission of the Arts and Humanities will provide $5,000.00 which will be advanced semi- annually, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. CITY MANAGER: TAXES: The City Manager submitted a written report recommend- ing that Council reduce the real estate tax rate by 4¢ to $1.46 per $100.00 of assessed value, effective January 1, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Hubard moved that Council concur in the City Manager's recommendation and that the matter be referred to the City Attorney -3- for preparation of the proper measure. The motion was seconded by Mr. Landis. Mr. Garland presented a prepared statement dissenting from the recommendation of the City Manager and recommending that the real estate tax rate be set at $1.42 instead of $1.46 beginning January 1, 1980. Mr. Garland then offered a substitute motion that the real estate tax rate be reduced to $1.42 rather than $1.46 per $100.00 of assessed value as recommended by the City Manager. The substitute motion was seconded by Mr. Thomas. Mrs. Bowles spoke in favor of reducing the real estate tax rate but stated that she would be more comfortable if the admini- stration would provide more information insofar as the amount of loss of revenue to the city. Mrs. Bowles then offered an amendment to the substitute motion that the City Manager and the Director of Finance advise Council as to the amount of loss of revenue to the City in reduction incre- ments of 4¢, 6¢ and 8¢. The amendment to the substitute motion was seconded by Mr. Thomas. Mr. Hubard stated that he intended to vote in opposition to the amendment to the substitute motion because he felt it would be redundant to refer the matter back to the City Manager and the Director of Finance. After comments by the City Manager and the Director of Finance, the following vote was recorded on the amendment to the substitute motion: AYES: Council members Bowles, Garland, Grove, Landis, Thomas and Mayor Taylor ....... 6. NAYS: Mr. Hubard ....... ----1. -4- The Mayor stated that whatever the amount of reduction, he would like for Council to be in a position to act on Monday, October 22, 1979, and requested that the City Attorney prepare a draft Ordinance whereby the amount of the reduction could be inserted prior to adoption. Mrs. Bowles moved that the substitute motion offered by Mr. Garland be tabled until the meeting of Council on October 22, 1979. The motion was seconded by Mr. Thomas and unanimously adopted. SEWERS AND STORM DRAINS: The City Manager submitted a written report recommending execution of an agreement with Fralin and Waldron, Incorporated, for construction of a certain segment of a sanitary sewer line along King Street (Route 653) to serve a section of the Springtree Subdivision. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. PARKING GARAGE-DOWNTOWN ROANOKE, INCORPORATED: The City Manager submitted a written report recommending concurrence to allow C. W. Francis & Son, Inc., to make 4,626 square feet of space in the Municipal Parking Garage facility available to Downtown Roanoke, Incorporated, from the second week in November, 1979, through the first week in January, 1980, for Fantasyland. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that Council concur in the recommendation. The motion was seconded by Mr. Garland and unanimously adopted. COUNCIL: The City Manager orally requested that Council meet in Executive Session to discuss a legal matter. Mr. Thomas moved that Council concur in the request. The -5- motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and Mayor Taylor ..... NAYS: None ...... CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: -7. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed with appreciation. The motion was seconded by Mrs. Bowles and adopted, Mr. Hubard was out of the Council Chamber. BUDGET-AUDITS: The financial report of the City of Roanoke for the month of September, 1979, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. Mr. Landis referred to the following three items which were appropriated from the 1977-78 budget surplus but remain unspent: Post Office renovation _ $1.8 million Park improvements - $215,000.00 Emergency fund - $ 94,000.00 Mr. Landis noted that the above amount totaling $2,109,000.00 coupled with $700,000.00 of unobligated funds from the 1978-79 budget surplus amounts to approximately $2.8 million and moved that $2 million of the $2.8 million of appropriated Capital Fund Projects remain unspent until after July 1, 1980. The motion was seconded by Mr. Garland and unanimously adopted. BUDGET-GRANTS: The Director of Finance submitted a written BUDGET: The Director of Finance submitted a written report in regard to the Status of the Financial Condition of the City of Roanoke for fiscal year 1979. -6- report recommending that $28,499.00 be appropriated to the Community Development Block Grant Parking Lot Account, representing parking lot receipts collected from the Downtown East area for the quarter ended September 30, 1979. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Hubard and unanimously adopted. SEWERS AND STORM DRAINS-WATER DEPARTMENT-ANNEXATION: The Director of Finance submitted a written report transmitting recommendations which will fulfill the intent of Council stated in Resolution No. 24755 and the Water and Sewer Contract dated August 13, 1979. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendations. The motion was seconded by Mr. Landis and unanimously adopted. Mr. Hubard and Mr. Garland raised the following two questions which the City Attorney advised that he would research and respond to on October 22: (1) (2) What is the situation as to those customers who withheld payment and are no longer customers of the Public Service Authority? Is it the intent of the administration to attempt to collect the amount due by reasonable means? In the case of those customers who withheld pay- ment, would it be better to pay the amount due now or wait until a later date? CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COMMITTEES: NONE. OTHER BUSINESS: NONE. -7- There being no further business, the Mayor declared the meeting adjourned at 3:55 p.m. (Note: Cassette tapes of this meeting will be kept on file in the City Clerk's Office for a period of one year following the date of these minutes.) Respectfully submitted City C ler~k COUNCIL, FINANCIAL AND PLANNING SESSIO~ Monday, December 17, 1979. The Council of the City of Roanoke met in Financial and Plan- ning Session on Monday, December 17, 19-79, at 2:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W,, Roanoke, 'Virginia, with Mayor Noel C. Taylor presid- ing. PRESENT: Council members Elizabeth T. Bowles, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ......................................... 6. ABSENT: Council member Robert A. Garland ................. 1. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William Hackworth, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. ~YOR AND MEMBERS OF COUNCIL: PETITIONS AND CO.~,~.~UNICATIONS: CITY ~NAGER: NONE. NONE. FIRE DEPART~{ENT: Council at its regular meeting on ~4onday, '~December 10, 1979, having referred to the City Manager for study, .report and recommendation a presentation made by Ms. Susan Drain in regard to the present enforcement of Article 15, Flammable Finishes, Application of, of the Fire Prevention Code, the City Manager orally advised that he has instructed the Fire Marshal to extend the time for compliance of the provisions by 120 days and that this action will enable the city to conduct a more indepth study of the matter and he will be in a position to report to Council by April 21, 1980. ~!r. Grove moved that Council concur in the City ~anager's -2- report, The'motion was seconded by ~..~r, Hubard and adopted, ~UDGET-PARKS AND PLAYGROUNDS: The City ~4anager submitted a written report recommending authorization for an expenditure of $2Q,0. QS~0Q for repair of team sport athletic fields used by the Parks and Recreation Department, and establishment of a Capital Fund Account therefor~ (Yor full text, see report on file in the City Clerk,s Office.)_ ~rs~ Bo~les moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the appropriate measure, The motion was seconded by ~!r, Thomas and adopted, BUDGET~POLICE DEPART)~E~!T: The City F~anager submitted a ~ritten report concerning the Police Department staffing, recommend- ing that Council concur in Alternative A as set forth in his report whic~ would implement alternative methods of response and increase the number of sworn police officers employed to the authorized level; authorize overhiring of sworn police officers up to ten above the approved level of 2~8; authorize the hiring of 13 additional clerks; and transfer funds totalling $51,350.,0.0 from the Contingency Reserve Account to the Police Department budget, (For full text, see report on file in the City Clerkt. s Office.) ~r. Landis moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion, was seconded by ~(r. Grove and adopted. COUNCIL: The City Manager requested that Council meet in Executive Session to discuss two personnel matters~ Mr. Grove moved that Council concur in the requests. The motion was seconded by Mrs. Bowles and adopted by the following -3- vote: AYES: Council members Bowles, Grove, Hubard, Landis, Thomas and Mayor Taylor NAYS: None ................................................ 0. (~r. Garland was absent.) CITY ATTORNEY: COUNCIL: A report of the City Attorney requesting an Execu- tive Session to discuss a matter of potential litigation, was before Council. The City Attorney orally requested that the report be with- drawn. ~r. Hubard moved that Council concur in the request. motion was seconded by Mr. Grove and adopted. DIRECTOR OF FINANCE: The BUDGET-AUDITS: The Director of Finance submitted the finan- cial report for the month of November, 1979. (For full text, see report on file in the City Clerk's Office.) ~rs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Grove and adopted. The City Manager submitted a written report in regard to a potential revenue shortfall this fiscal year of ~1,000,000 to $1,200,000, and a proposal to deal with the situation. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the report and that the School Board be requested, by appropriate Resolution, to concur in the suggestion of the City ~anager to freeze $200,000, 17% of the estimated shortfall. The motion was seconded by ~!r. Thomas and adopted. WATER DEPARTMENT-SEWERS AND STO~,~ DP~INS: The Director of -4- Finance submitted a written report regarding the status of water and sewer refunds and recommending that Council express appreciation to those individuals who assisted in processing the accounts. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the City Attorney be requested to pre- pare the appropriate measure of appreciation to'those persons listed in the above report. The motion was seconded by )~rs. Bowles and adopted. PUBLIC WORKS-'GP~NTS: The Director of Finance submitted a written report recommending certain transfers in connection with the close-out of Local Public Works Grant Nos. 01-51-26669, 01-51~266~6 and 01-51-26716. (For full text, see report on file in the City Clerk"s Office.) Mr. Hubard moved that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by ~r. Grove and adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF COP~!~ITTEES: NONE. OTHER BUSINESS: NONE. There being no further business, the ~!ayor declared the meet- ing adjourned at 3:25 p.m. Respectfully submitted City Clerk (Note: For full text, cassette tapes will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, November 19, 1979. The C~uncil of the City of Roanoke met in Financial and Planning Session on Monday, November 19, 1979, at 2:20 p.m., in the City Council's Conference Room, fourth floor of the ~4unicipal Build{ng, 215 Church Avenue, S. W., Roanoke, Virginia, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ..................... 7. ABSENT: None ........................................... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City ~4anager; ~{r. Sam H. McGhee, III, Assistant City Manager; ~r. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel ~. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL ME~BERS: REFUSE COLLECTION: ~r. Hubard presented a communication in regard to refuse collection, recommending the separation of aluminum from domestic and commercial waste. (For full text, see communication on file in the City Clerk's Office.) Mr. Hubard moved that the matter be referred to the City Manager for a feasibility study and report to Council at his earliest conven- ience. The motion was seconded by ~r. Grove and unanimously adopted. PETITIONS AND COmmUNICATIONS: NONE. CITY ~,!ANAGER: NONE. CITY ATTORNEY: BOND ISSUE: The City Attorney submitted a written report on the status of the proposed bond issues. (For full text, see report on file in the City Clerkts Office.) Mr. G~rland moved that the report bemceived and filed. The motion was seconded by ~r. Hubard and unanimously adopted. COUNCIL: The City Attorney submitted a written report request- ing that Council meet in Executive Session to discuss a matter of actual litigation. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Hubard, Landis, Thomas and b{ayor Taylor ............................................ 7. NAYS: None ................................................. 0. AUDITS: The Director of Finance submitted a financial report for the month of October, 1979. (For full text, see report on file in the City Clerk's Office.) Following a discussion of the matter, ~qrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REAL ESTATE ASSESSOR: NONE. REPORTS OF CObg, IITTEES: NONE. OTHER BUSINESS: NONE. There being no further business, the ~Iayor declared the meeting adjourned at 2:35 p.m. (Note: For full text, cassette tapes will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.) P. espectfully submitted City Clerk