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HomeMy WebLinkAboutMins. 1/21/80 - 12/15/80COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, January 21, 1980. The Council of the City of Roanoke held its Financial and Plann- ing Session on Monday, January 21, 1980, at 3:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal Building, 215 Church Avenue, S. W., with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ............ 6. ABSENT: Council member G. Frank Clement--- 1.. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL MEMBERS: NONE. PETITIONS AND COMMUNICATIONS: INDUSTRIES: Mr. Jack C. Smith, Chairman, City of Roanoke Industrial Development Authority, appeared before Council and presented the audited reports of the authority's financial activity for the fiscal year ended June 30, 1979 and presented a brief update on activities. (For full text, see audit report on file in the City Clerk's Office.) Mr. Landis moved that the reports be received and filed with appreciation. The motion was seconded by Mr. Garland and adopted. STADIUM-CITY PROPERTY-POLICE DEPARTMENT: A communication from Mr. W. D. Jobe requesting a waiver of certain rental fees for use of Maher Field for the Clyde Beatty-Cole Brothers Circus which is (2) being sponsored by Old Dominion Lodge #1, Fraternal Order of Police, was before Council. (For full text, see con~nunication on file in the City Clerk's Office.) In this connection, the City Manager submitted a written report recommending that Council adopt a policy dealing with charitable organizations located in the City of Roanoke which would require the using organizations to pay actual expenses incurred, that all costs for site preparation, water, sewer, cleanup, refuse collection and electricity would be borne by the user and paid for out of gross proceeds, and the city would require a reasonable cash deposit and/or bond to be posted against estimated costs. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and adopted. CITY MANAGER: COUNCIL: The City Manager submitted a written report requesting an Executive Session to discuss a matter of potential litigation. The Mayor orally requested an Executive Session to discuss a matter of personnel and a matter of potential litigation. Mr. Garland moved that Council concur in the three requests. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Council members Bowles, Garland, Grove, Landis, Thomas and Mayor Taylor ....... NAYS: None ...... (Mr. Clement was absent.) (3) DIRECTOR OF FINANCE: SEWERS AND STORM DRAINS-ANNEXATION: The Director of Finance submitted a written report on the status of refunds to annexed citi- zens and requests for appropriations relating to this function, recommending that a total of $20,300.00 be appropriated. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendations and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Landis and adopted. BUDGET-PLANNING-GRANTS-HOUSING-SLUM CLEARANCE: The Director of Finance submitted a written report recommending that $30,649.93 be appropriated to the Community Development Block Grant Parking Lot Account representing receipt collected from the Downtown East Project and Kimball Project by the Roanoke Redevelopment and Housing Authority for the quarter ended December 31, 1979. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and adopted. AUDITS: The Director of Finance presented the financial report for the month of December, 1979. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Thomas and adopted. In this connection, there was considerable discussion in regard to the 1980-81 fiscal year budget of the School Board. (4) CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REPORTS OF COMMITTEES: SALE OF PROPERTY: A report of the Water Resources Committee recommending authorization to accept, by donation, the unused property residue of Official Tax No. 2060403, on the north side of Levelton Avenue, N. W., and to contact owners of similar properties along Levelton Avenue, N. W., and accept any property that the owners will donate, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and adopted. CITIZENS' SERVICES COMMITTEE: A report of the Citizens' Services Committee recommending that regional agencies serving clients outside the city limits must make formal application to the appropriate valley governments for funding, and if not it will be grounds for denial of funds from the city, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Landis and adopted. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 3:32 p.m. Respectfully submitted, City C NOTE: Cassette tapes will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION, Tuesday, February 19, 1980. The Council of the City of Roanoke, Virginia, held its Financial and Planning Session on Tuesday, February 19, 1980, at 2:30 p.m., in the City Council's Conference Room, fourth floor of the Municipal Building, 215 Church Avenue, S. W., with Mayor Noel C. Taylor pre- siding. PRESENT: Council members G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ............... 6. ABSENT: Council member Elizabeth T. Bowles 1. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: None. PETITIONS AND COMMUNICATIONS: None. REPORT OF OFFICERS: VIRGINIA OFF-CAMPUS WORK STUDY PROGRAM-PARKS AND PLAYGROUNDS- CITY ENGINEER-CITY EMPLOYEES: A report of the City Manager recom- mending adoption of the Virginia Off-Campus Work Study Program to provide summer employment for college students with the city, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the reco~endation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and adopted. (2) HOUSING-SLUM CLEARANCE-SALE OF PROPERTY-PARKING GARAGES: A report of the City Manager recommending authorization to offer $1.00 to the Roanoke Redevelopment and Housing Authority for pur- chase of an approximate 35,000 square foot portion of parcel 4 necessary for construction of the first phase of the proposed Williamson Road parking garage, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and adopted. CITY ATTORNEY: None. DIRECTOR OF FINANCE: AUDITS: A Financial Report of the City of Roanoke for the month of January, 1980, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. CITY CLERK: SCHOOLS: The City Clerk submitted a written report requesting that Council establish specific dates for certain meetings and actions required according to Ordinance No. 24409 which establishes the procedure for election of School Board trustees. (For full text, see report on file in the City Clerk's Office.) The following dates were established by Council: On Monday, March 17, 1980, at 4:00 p.m., in Rooms 157-159, Civil Defense, of the Municipal Building, Council will hold an informal meeting which will be open to the public with all candidates for school trustee. (3) On Monday, March 24, 1980, at 4:00 p.m., in the Council Chamber, Council as a Committee of the Whole, will review and consider all candidates for the position of school trustee. At the regular meeting of Council on Monday, April 14, 1980, said meeting to begin at 7:30 p.m., in the Council Chamber, Council will by public vote, select from the field of candi- dates those candidates to be accorded the formal interview and all other candidates will be eliminated from the school trustee select- ion process. On Thursday, April 24, 1980, at 7:30 p.m., in the Council Chamber, Council will hold a meet- ing for the purpose of conducting a public interview of the remaining candidates for school trustee. At the regular meeting of Council on Monday, May 12, 1980, said meeting to begin at 7:30 p.m., in the Council Chamber, Council will hold an election to fill the vacancies on the Roanoke City School Board. MUNICIPAL AUDITOR: None. REPORT OF COMMITTEES: None. OTHER BUSINESS: CITY GOVERNMENT: The Mayor advised of a proposed meeting of representatives of the City of Roanoke and the County of Roanoke to discuss the possibility of establishing a jointly operated recreational department for the City of Roanoke and the County of Roanoke and other matters of mutual interest and concern, on Monday, March 17, 1980, at 6:00 p.m., in Parlor B of the Roanoke Civic Center Exhibit Hall. WATER DEPARTMENT: A communication from Mr. C. W. Moss, Regional Director, State Water Control Board, advising of the Roanoke Valley Intergovernmental Officials' meeting on March 5, 1980, at 2:00 p.m., (4) at the Roanoke-Salem Civic Center, in regard to a briefing and discussion on the report entitled "Upper Roanoke Valley Water Supply," was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas advised that he would be attending the meeting in his capacity as Chairman of the City's Water Resources Committee and Vice-Mayor Landis advised that he would also be attending along with City staff representatives to discuss the City of Roanoke water supply needs. There being no further business, the Mayor declared the meeting adjourned at 3:25 p.m. Respectfully submitted, NOTE: City Cler~ Cassette tape will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, March 17, 1980. The Council of the City of Roanoke held its Financial and Plann- ing Session on Monday, March 17, 1980, at 3:30 p.m., in the City Council's Conference Room, fourth floor of the Municipal Building, 215 Church Avenue, S. W., with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas, and Mayor Noel C. Taylor ....... 7. ABSENT: None .... 0. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; Mr. James D. Grisso, Deputy Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: TAXES: The Vice-Mayor presented a written report entitled "How Tax Relief to Citizens of the City of Roanoke Affects the Fiscal Year 1981 Budget." (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that the report be received and filed with appreciation. The motion was seconded by Mrs. Bowles and unanimously adopted. PETITIONS AND COMMUNICATIONS: LEGISLATION: A communication from Mr. Clifton A. Woodrum, III, in connection with House Bill 599 and House Bill 638 which will be funded in the coming biennium, was before Council. (For full text, see communication on file in the City Clerk's Office.) (2) Mr. Landis moved that the communication be received and filed with appreciation. The motion was seconded by Mr. Garland and unanimously adopted. CLERK OF CIRCUIT COURT: A communication from Miss Patsy Testerman, Clerk of the Circuit Court, requesting an Executive Session to discuss a personnel matter, was before Council. Mr. Thomas moved that Council concur in the request. He also requested that Council meet in Executive Session to discuss a legal matter pertaining to a specific contract of the City. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Council members Bowles, Clement, Garland, Grove, Landis, Thomas and Mayor Taylor- NAYS: None CITY MANAGER: SEWERS AND STORM DRAINS: The City Manager submitted a written report recommending authorization of an engineering agreement with Mattern and Craig, Consulting Engineers, in an amount not to exceed $84,000.00, for the engineering and design of the Tinker Creek San- itary Sewer Project. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the reco~u~endation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Clement and un- animously adopted. CITY ATTORNEY: CITY CODE: A report in connection with adoption of the new City Code, was before Council. (3) (For full text, see report on file in the City Clerk's Office.) Mr. Clement moved that Council concur in the reco~t~,ended time- table for adoption of the new city code. The motion was seconded by Mr. Grove and unanimously adopted. DIRECTOR OF FINANCE: SEWERS AND STORM DRAINS-ANNEXATION: A report of the Director of Finance in connection with refunds to annexed citizens, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. TAXES: A report of the Director of Finance in connection with the collection of delinquent real estate taxes, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. AUDITS: A Financial Report of the City of Roanoke for the month of February, 1980, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. SCHOOLS: A report of the Director of Finance transmitting the "Statement of Revenue and Expenditures" from the Roanoke City School Board for periods ending December 31, 1979 and January 31, 1980, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the reports be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. DIRECTOR OF FINANCE: The Director of Finance submitted a written report transmitting a City of Roanoke Revenue Compendium. (4) (For full text, see report on file in the City Clerk's Office.) Mr. Clement moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. CITY CLERK: None. MUNICIPAL AUDITOR: None. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $120,000.00 be transferred from the Contin- gency Fund to various accounts, was before Council. (For full text, see communication on file in the City Clerk's Office.) The Director of Finance orally concurred in the request, where- upon, Mr. Landis moved that Council concur in the School Board's request and that the communication be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and unanimously adopted. OTHER BUSINESS: None. There being no further business, the Mayor declared the meeting adjourned at 3:55 p.m. Respectfully submitted, City Clerk NOTE: Cassette tape will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, April 21, 1980 The Council held its Financial and Planning Session on Monday, April 21, 1980, at 2:30 p.m., in the Council's Conference Room, fourth floor of the Municipal Building, 215 Church Avenue, S. W., with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor ..... 7. ABSENT: None O. OFFICERS PRESENT: Mr. H. 8. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL MEMBERS: NONE. PETITIONS AND COMMUNICATIONS: NONE. CITY MANAGER: BUDGET: The City Manager presented a written report transmitting the proposed fiscal year 1980-81 budget, advising that the General Fund is balanced at $85,356,362.00 and the School Budget is recommended'at $30,900,233.00. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that the City Manager be requested to provide Council at its next regular meeting on Monday, April 28, 1980, with figures breaking down the 9 per cent across-the-board pay increase for all city employees and all school employees. The motion was seconded by Mr. Landis and unanimously adopted. Mr. Landis moved that the proposed budget be referred to fiscal year 1980-81 budget study for consideration by Council. The motion was second- ed by Mr. Thomas and unanimously adopted. -2- The following dates were established by Council as budget study dates: May 7, 1980 - 8:00 a.m. to 5:00 p.m. (Public input to be received beginning at 8:00 a.m.) May 8, 1980 - 2:00 p.m. to 5:00 p.m. May 9, 1980 - 2:00 p.m. to 5:00 p.m. STADIUM: The City Manager submitted a written report recommending approval of the request of the Fraternal Order of Police for a waiver of fees for use of the parking lot at Victory Stadium on May 2, 3, and 4, 1980, in accordance with the provisions of Resolution No. 24982. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Grove and unanimously adopted. STADIUM: The City Manager submitted a written report recommending approval of the request of Muscular Dystrophy Association for a waiver of fees for use of Victory Stadium on May 17, 1980 (rain date May 18, 1980), in accordance with the provisions of Resolution No. 24982. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation of the City Manager and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Garland and unanimously adopted. PARKS AND PLAYGROUNDS: The City Manager submitted a written report recommending authorization for construction by Wilmont Recreation Club of a permanent storage building on Strauss Park property. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Landis and unanimously adopted. -3- POLICE DEPARTMENT: The City Manager submitted a written report concurrin9 in a report of the Bid Committee recommending that the bid of Kay Uniforms for police shirts in the amount of $13,977.00 and the bid of Sam's, Incorporated, for police hats, in the amount of $1,995.65, be accepted. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the pro- per measure. The motion was seconded by Mr. Thomas and unanimously adopted. COUNCIL: The City Manaoer havin9 previously requested an Executive Session to discuss a personnel matter, he orally requested that the matter be carried over until the regular meetin9 of Council on Monday, April 28, 1980. Mr. Grove moved that Council concur in the request. The motion was seconded by Mr. Thomas and unanimously adopted. CITY ATTORNEY: LEGISLATION: The City Attorney submitted a written report on the final status of legislative matters on which the City took a position at the recent Session. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the City Attorney be requested to prepare the proper measure expressin9 appreciation to the City's leoislators for their cooperation in workin9 with the City during the 1980 Session of the General Assembly and to the City Attorney and his staff for their work in compilin9 the City's leoislative program, monitorin9 all bills introduced and communicatin9 the City's position to our legislators. The motion was seconded by Mr. Grove and unanimously adopted. -4- DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the month of March, 1980. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REPORTS OF COMMITTEES: ANNEXATION-SEWERS AND STORM DRAINS: Mr. Thomas, Chairman of the Water Resources Committee, submitted a written report on the status of the annexation sewer projects, advising that the scope of the projects is tremendous and involves approximately 13 miles of sewer pipe, joint construction agreements with other jurisdictions, approximately $6,000,000, and legal implications of approximately 100 easements, permits and licenses. (For full text, see reports on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 3:40 p.m. Respectfully submitted, City Cler~ NOTE: Cassette tape will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, May 19, 1980 The Council of the City of Roanoke held its Financial and Planning Session on Monday, May 19, 1980, at 3:00 p.m., in the Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor -7. ABSENT: None O. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Joel M. Schlanger, Director of Finance; Mr. Wilburn C. Diblin9, Jr., City Attorney; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: NONE. PETITIONS AND COMMUNICATIONS: NONE. CITY MANAGER: PARKING GARAGE: The City Manager submitted a written report in con- nection with operation of the Municipal Parking Garage after installation of security gates, recommending that parkers be denied from entering or exiting the parking garage after 9:00 p.m. (For full text, see report on file in the City Clerk's Office.) Mr. C. L. Kinder, a patron of the parking garage, appeared before Council in opposition to the recommendation, advising that the people who use the parking garage should have input into the matter, and persons using the parking garage knew nothing of the recommendation until they received a communication in the mail that morning. As an alternative, Mr. Kinder suggested that levels IA and lB be left open, that the remainder of the parking garage be closed and the lights turned off. -2- Mr. Charles L. Rowe representing Melody Haven, appeared before Coun- cil and advised that he rents three spaces in the parking garage and it would pose a hardship on him if the parking garage is closed after 9:00 p.m. Following considerable discussion of the matter, the City Manager requested that he be permitted to withdraw the item from the agenda and bring it back to the Council for consideration at a later date; whereupon, Mr. Thomas moved that Council concur in Mr. Ewert's request. The motion was seconded by Mr. Landis and unanimously adopted. HOUSING-GRANTS: The City Manager submitted a written report recom- mending authorization for the hiring of a rehabilitation architect by the Roanoke Redevelopment and Housing Authority as a part of the Authority's full-time staff commitment to the Community Development Block Grant Hous- ing Program. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation. The motion was seconded by Mr. Garland and unanimously adopted. TRAFFIC-SCHOOLS: The City Manager submitted a written report recom- mending that the requests for installation of a traffic signal at Dale Avenue and 19th Street, S. E., be denied, and that the adult crossing guards remain at the intersection to supervise Fallon Park School students going to and from school. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation. The motion was seconded by Mrs. Bowles and unanimously adopted. WATER DEPARTMENT: The City Manager submitted a written report recom- mending acceptance, by Resolution, of the May 5, 1980, counter offer for purchase of the JELCO and Monterey Hills Water Companies, less pumping equipment and storage tanks for $190,000.00, with certain stipulations, and that funds be appropriated therefor. (For full text, see report on file in the City Clerk's Office.) -3- Mr. Landis mae d that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Clement and unanimously adopted. BUDGET: A report of the City Manager concerning the in transfer of funds within a departmental budget, was before Council. In this connection, the City Manager orally requested that the report be withdrawn from the agenda; whereupon, Mr. Thomas moved that Council con- cur in the request. The motion was seconded by Mr. Garland and unanimously adopted. CETA: The City Manager submitted a written report recommending authori- zation for the City Manager, or his designee, to sign a contract between Job Orientation and Motivation Program, and all similar contracts with the Fifth District Employment and Training Consortium. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Landis and unanimously adopted. CITY ATTORNEY: AIRPORT: The City attorney submitted a written report regarding a recently promulgated federal requirement pertaining to civil rights assu- rances to be contained in aviation related contracts. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be referred to the City attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. COUNCIL: The City attorney submitted a written report requesting that Council meet in Executive Session to discuss three matters of poten- tial litigation. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request. The motion was -4- seconded by Mr. Garland and adopted by the following vote: AYES: Council members Bowles, Clement, Garland, Grove, Landis, Thomas and Mayor Taylor ..... 7. NAYS: None O. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the financial report for the month of April, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that the report be received and filed. The motion was seconded by Mr. Clement and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. REPORTS OF COMMITTEES: SCHOOLS: A communication from the Roanoke City School Board request- ing that the remaining $50,000 of the $200,000 of appropriated 1979-80 funds frozen by the School Board be released, was before Council. (For full text, see communication on file in the City Clerk's Office.) In this connection, reports of the City Manager and the Director of Finance concurring in the request, were also before Council. (For full text, see reports on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the request of the School Board. The motion was seconded by Mr. Garland and unanimously adopted. Mr. Landis further moved that the reports of the City Manager and the Director of Finance be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $46,564.60 be appropriated to Community Education, Title VI, and that $30,160.00 be appropriated to Project REACH, P. L. 94-142, of the 1979-80 budget of the Roanoke City School Board, was before Council. (For full text, see communication on file in the City Clerk's Office.) -5- Mr. Landis moved that Council concur in the request and that the communication be referred to the Director of Finance for preparation of the appropriate budget Ordinance. The motion was seconded by Mr. Clement and unanimously adopted. CITY PROPERTY-RECREATION DEPARTMENT: A report of the committee appointed by the Mayor to study bids received for a new gas fired boiler for Mountain View, recommending that the low bid of Valley Air Condition- ing Corporation in the amount of $17,800.00 be accepted, was before Coun- cil. (For full text, see report on file in the City Clerk's Office.) Mr. Grove moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Clement and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 3:35 p.m. Respectfully submitted, City Clerk NOTE: Cassette tape will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes. COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, September 15, 1980 Minutes of the Financial and Planning Session of the Council held on Monday, September 15, 1980, at 2:00 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor. ABSENT: None. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. The meeting was opened with a prayer by Councilmember Bowles. CELEBRATIONS: A communication from the Mayor regarding the creation of a temporary position of Coordinator for the Roanoke Centennial celebration, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that the matter be referred to the City Manager for study, report and recommendation to Council. The motion was seconded by Mr. Garland and unanimously adopted. COUNCIL: A communication from Mrs. Bowles requesting an Executive Session to discuss a personnel matter, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bow.les moved that Council concur in the request. The ~ot~on was seconded by Dr. Butler and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Landis, Thomas and Mayor Taylor ....... . .... 7. NAYS: None ......... At 2:10 p.m., the Mayor declared the meeting recessed. At 3:15 p.m., the meeting reconvened in the Civil Defense Room with Mayor Taylor presiding, and all members of Council present. PETITIONS AND COMMUNICATIONS: HOUSING: The Reverend Kenneth B. Wright, Chairman of the Gainsboro -2- Program Area Citizens Committee, appeared before Council and presented a preliminary report on the Gainsboro Neighborhood Study. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and filed. motion was seconded by Mr. Garland and unanimously adopted. The CITY MANAGER: BUDGET: The City Manager submitted a written report in regard to options for expenditure and revenue adjustments to the fiscal year 1981 budget. (For full text, see report on file in the City Clerk's Office.) Following considerable discussion of the report, Mr. Landis moved that Council concur in the recommendations and that the report be refered to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Thomas and unanimously adopted. PUBLIC ASSISTANCE: The City Manager submitted a written report in regard to the Fuel Assistance Program which the City will have to provide beginning December 1, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. motion was seconded by Mrs. Bowles and unanimously adopted. The SEWERS AND STORM DRAINS: The City Manager submitted a written report recommending authorization for easement and right of way acquisition for the Cravens-Barnhart Creek Sewer Project. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Thomas and unanimously adopted. AIRPORT: The City Manager submitted a written report in regard to various airport projects. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. motion was seconded by Mrs. Bowles and unanimously adopted. The AIRPORT: The City Manager submitted a written report in connection with a revision to the formal grant application to the F. A. A. for funds to acquire real estate in the 40 Noise Exposure Forecast (NEF) Contour, off Runway 5-23 at Roanoke Municipal Airport, Woodrum Field. (For full text, see report on file in the City Clerk's Office.) -3- Mr. Thomas moved that Council concur in the recommendation. The motion was seconded by Mr. Harvey and unanimously adopted. SEWERS AND STORM DRAINS: The City Manager submitted a written report recommending authorization for easement and right of way acquisition for the Cravens-Barnhart Creek Sewer Project. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for prepara- tion of the proper measure. The motion was seconded by Mr. Garland and unanimously adopted. PARKS AND PLAYGROUNDS: Ms. Francis Boon, Manager, Parks and Recreation, appeared before Council and presented a briefing on the status of Roanoke parks today and tomorrow. (For full text, see report on file in the City Clerk's Office.) CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: AUDITS: The Director of Finance presented the financial statement for the month of August, 1980. (For full text, see statement on file in the City Clerk's Office.) Mr. Thomas moved that the statement be received and filed. The motion was seconded by Mr. Harvey and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. DIRECTOR OF REAL ESTATE VALUATION: NONE. REPORTS OF COMMITTEES: SCHOOLS: A communication from the Roanoke City School Board requesting appropriations of $85,000.00 to ESEA, Title IV-C, Project CAP; $4,750.00 for a Vocational Guidance Program; and $15,923.00 for continuation of the Youth Employment and Training Program through September 30, 1980, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the request and that the communication be referred to the Director of Finance for preparation of the appropriate budget Ordinance. The motion was seconded by Dr. Butler and unanimously adopted. SCHOOLS: A communication from the Roanoke City School Board requesting that $985,243.00 be appropriated to Combined Federal Programs for the ESEA, Title I, Winter 1980-81 Program, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the request and that the matter be referred to the Director of Finance for preparation of the appropriate budget Ordinance. The motion was seconded by Dr. Butler and unanimously adopted. UNFINISHED BUSINESS: CONSULTANT'S REPORTS: The City Manager submitted a written report in regard to the utilization of consultants by the City since February, 1978. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. motion was seconded by Mr. Thomas and unanimously adopted. The CONSULTANT'S REPORTS: The City Manager submitted a written report in regard to consultant services for a city-wide neighbor- hood study, recommending that Council authorize execution of a con- tract with Buckhurst, Fish, Hutton, Katz and Communications Collaborative for the conduct of a neighborhood study, and that $16,000.00 be transferred from the Kimball Closeout to an account to permit sufficient funds to be available for the project. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the recommendation. The motion was seconded by Mr. Thomas and unanimously adopted. OTHER BUSINESS: None. There being no further business, the Mayor declared the meeting adjourned at 5:00 p.m. NOTE: Cassette tapes will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION, Monday, October 20, 1980 Minutes of the Financial and Planning Session of the Council held on Monday, October 20, 1980, at 2:00 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland., James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor. ABSENT: None. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. The meeting was opened with a prayer by Councilman Landis. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Taylor. MAYOR AND COUNCIL MEMBERS: COUNCIL: A communication from Mrs. Bowles requesting an Execu- tive Session to discuss a personnel matter, was before Council. ~or full text, see communication on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the request. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Landis, Tkoma~ and Mayor Taylor-~. 7. NAYS: None-. 0. PETITIONS AND COMMUNICATIONS: SCHOOLS: A communication from the Roanoke City School Board requesting an additional appropriation of $82,670.00 to the 1980- 81 school operating budget in order to restore bus service to certain areas, noting that student enrollment for 1980-81 is greater than had been projected when the school budget for 1980-81 was finalized and this increase in student enrollment will provide additional state revenue not included in the budget. The appropriation request w~ll be offset by additional state revenue to Roanoke City Schools. (For full text, see written material on file in the City Clerk's Office.) Following considerable discussion of the request, the Mayor suggested that the matter be referred to the City's Director of Finance and the School Board's Director of Finance to work out an agreeable timetable in reference to the appropriation; whereupon, Mr. Landis moved that Council concur in the Mayor's suggestion. The motion was seconded by Mr. Harvey and unanimously adopted. SCHOOLS: A communication from the Roanoke City School Board requesting that $60,367.00 be appropriated to Combined Federal Programs for the CETA, Title II-D, Public Service Employees Project through September 30, 1980, all expenditures to be reimbursed by federal funds, was before Council. (For full text, see communication on file in the City Clerk's Office.) In this connection, a report of the Director of Finance advising that he has reviewed the request of the School Board, noting that the funds will be reimbursed 100 percent by CETA and he approves of the request, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the request of the School Board and that the matter be referred to the City Attorney and Director of Finance for preparation of the proper measure. The motion was seconded by Dr. Butler and unanimously adopted. SCHOOLS: A communication from the Roanoke City School Board requesting approval of the following appropriations to Combined Federal Programs, was before Council: 1980-81 CETA programs for the month of October, 1980 only. Additional funding is contingent upon Congres- sional action. Expenditures will be reimbursed by Federal funds. $16,641 for Title II-D, Public Service Employees; $16,664 for Title IV, Youth Employment Training; $ 6,905 for Title VI, Community Education. $8,000 for the 1980-81 Architect-in-Schools Program to teach the function of architects in the community. $3,500 of this amount will be transferred from the Instruction--Regular Day School budget, and $4,500 will be reimbursed from the Virginia Commission for the Arts on a semi-annual basis. 0 $147,665 for the 1979-80 ESEA, Title I, Carry-over program. All expenditures will be reimbursed from Federal funds. $16,100 for the 1980-81 Safety First Program to pro- vide driver safety instruction. Fifty percent of the expenditures will be transferred from the Pupil -3- Transportation budget and 50 percent will be reimbursed from Federal funds. In this connection, a report of the Director of Finance advising that he has reviewed the request for appropriations, that all programs are transfers within existing appropriations, or are 100 percent reimbursed by State and Federal funds and recommending that Council concur in the request, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the request and that the matter be referred to the City Attorney and Director of Finance for preparation of the proper measure. The motion was seconded by Dr. Butler and unanimously adopted. CITY MANAGER: LEGISLATION-PUBLIC ASSISTANCE: A report of the City Manager in regard to a study of the governmental structure or administra- tive procedures and systems of human resources agencies, in accordance with the Local Option Bill, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Harvey moved that Council concur in the report. was seconded by Dr. Butler and unanimously adopted. The motion CIVIC CENTER: Mr. Bob E. Chapman, Manager, Civic Center, appeared before Council and presented an oral briefing on the Civic Center operations. NEIGHBORHOOD PARTNERSHIP PROGRAM: Mr. Earl B. Reynolds, Chief of Community Planning, appeared before Council and gave a briefing on the Neighborhood Partnership Program. COUNCIL: The City Manager orally requested an Executive Session to d~scuss a personnel matter. Mr. Thomas moved that Council concur in the request. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Landis, Thomas and Mayor Taylor ....... 7. NAYS: None 0. At 3:45 p.m., the Mayor declared the meeting recessed. At 4:00 p.m., the meeting reconvened in the Civil Defense Room with all members of Council present, Mayor Taylor presiding. CITY ATTORNEY: NONE. -4- DIRECTOR OF FINANCE: BUDGET-CITY EMPLOYEES: The Director of Finance submitted a written report advising that the 1980-81 budget when adopted included an estimated $500,000 anticipated lapse of Salary and Wages, that per the City Manager's recommendation, the lapse was increased by $142,500 on October 6, 1980 and the total budgeted lapse is $642,500, and transmitting an Ordinance which will reduce various departmental Salary and Wage budgets and decrease the budgeted lapse by the same amount as follows: Original Budgeted Amount Increase Per Ordinance No. 25336 $500,000 142,500 Total Budgeted First Quarter Lapse Realized 642,500 (164,975) Amount to be Realized $477,525 Mr. Garland moved that the report of the Director of Finance be received and filed with the understanding that the appropriate budget Ordinance will be presented to Council at its meeting on Monday, October 27, 1980. The motion was seconded by Mr. Harvey and unanimously adopted. SCHOOLS: The Director of Finance submitted a written report transmitting the financial statements for the School Board for the two months ending August 31, 1980, advising that the records agree with his records. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and filed. motion was seconded by Dr. Butler and unanimously adopted. The AUDITS: The Director of Finance submitted a written report transmitting the Financial Report for the month ending September, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. motion was seconded by Mr. Garland and unanimously adopted. The CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. DIRECTOR OF REAL ESTATE VALUATION: NONE. REPORTS OF COMMITTEES: CITY PROPERTY-PARKING GARAGE: A report of the Water Resources Committee 'recommending that retail space at 117 West Church Avenue -5- in the Municipal Parking Garage complex be leased to Macado's for a period of one year with the provision that they be given or can give sixty days notice on cancellation, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. CITY PROPERTY-PUBLIC WORKS: A report of the Water Resources Committee ~recommending that a portion of the old City Garage be leased to J. R. Kelley Burial Vaults, Inc., on a month-to-month basis, upon certain terms and conditions, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. UNFINISHED BUSINESS: NONE. OTHER BUSINESS: NONE. There being no further business, the Mayor declared the meeting adjourned at 4:07 p.m. Clerk NOTE: Cassette tapes will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION Monday, November 17, 1980 Minutes of the Financial and Planning Session of the Council held on Monday, November 17, 1980, at 2:30 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor. ABSENT: None. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND COUNCIL MEMBERS: COUNCIL: A communication from Mrs. Bowles requesting an Executive Session to discuss a personnel matter, was before Council. (For full text, see communication on file in the City Clerk's Office.) A communication from Mr. Landis requesting an Executive Session to discuss a matter of potential litigation, was before Council. (For full text, see communication on file in the City Clerk's Office.) A report of the City Manager requesting an Executive Session to discuss a personnel matter, was also before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the requests for Executive Sessions on personnel matters and a matter of potential litigation. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Landis, Thomas and Mayor Taylor--. 7. NAYS: None PETITIONS AND COMMUNICATIONS: BUDGET-SCHOOLS: A communication from the Roanoke City School Board submitting a list of items considered to be flexible in the 1980-81 operating budget, was before Council. (For full text, see communication on file in the City Clerk's Office.) -2- Mr. Landis moved that the communication be referred to the City Manager for study, report and recommendation to Council. The motion was seconded by Mr. Thomas and unanimously adopted. BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that $25,000.00 be appropriated to Combined Federal Programs to be used in the ESAA Special Arts Program for 1980- 81, was before Council. (For full text, see communication on file in the City Clerk's Office.) In this connection, a report of the Director of Finance advising that all programs are 100 percent reimbursed by State and Federal funds and recommending the request to Council, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that the Director of Finance be requested to prepare the appropriate budget Ordinance for consideration of Council at its next meeting on Monday, November 24, 1980. The motion was seconded by Dr. Butler and unanimously adopted. CITY MANAGER: CITY GOVERNMENT-SCHOOLS: Representatives of Management Improvement Corporation of America appeared before Council and presented a briefing on duplication of efforts between the Roanoke City Schools and the City of Roanoke. (For full text, see report in its entirety and Introduction and Executive Summaries on file in the City Clerk's Office.) Following considerable discussion of the report, Mr. Landis moved that the City Manager be requested to review the report and submit recommendations in regard to implementation prior to a joint meeting between City Council and the Roanoke City School Board on or before the Financial and Planning Session on Monday, December 15, 1980. Council further advised that if feasible, a meeting of the two bodies could be held prior to December 15. The motion was seconded by Mr. Garland and unanimously adopted. EASEMENTS-SEWERS AND STORM DRAINS: The City Manager submitted a written report recommending authorization for acquisition of easements needed for the Tinker Creek Parallel Sewer. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council concur in the recommendation and that the report be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Harvey and unanimously adopted. CITY ATTORNEY: NONE. -3- DIRECTOR OF FINANCE: BUDGET-GRANTS: The Director of Finance submitted a written report recommending certain appropriations and revenue adjustments in connection with the close-out of Human Services Volunteers Grant. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that the Director of Finance be requested to prepare the appropriate budget Ordinance for consideration by Council at its next regular meeting on Monday, November 24, 1980. The motion was seconded by Mrs. Bowles and unanimously adopted. GRANTS: The Director of Finance submitted a written report transmitting the first edition of a Grant Compendium. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. AUDITS: The Director of Finance presented the financial report for the month of October, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Dr. Butler and unanimously adopted. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. DIRECTOR OF REAL ESTATE VALUATION: NONE. REPORTS OF COMMITTEES: FLOODS: A report of the Flood Plain Committee regarding a study by the Corps of Engineers on reducing flooding along the Roanoke River, was before Council. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that the report be received and filed. The motion was seconded by Mr. Harvey and unanimously adopted. UNFINISHED BUSINESS: NONE. OTHER BUSINESS: BRIDGES: The Director of Public Works and the City Engineer appeared before Council and presented an oral briefing announcing a temporary weight restriction on the 13th Street, S. W., bridge of three tons gross vehicular weight down from the presently posted ten tons, effective Tuesday, November 18 at 10:00 a.m., the purpose -4- being to reduce the repetitions of heavy loading that the bridge will receive until repairs are performed, with anticipated comple- tion date of two to four weeks. (See news release under date of November 17, 1980, on file in the City Clerk's Office.) SEWERS AND STORM DRAINS: Mr. Landis requested that the follow- ing be made public: A communication from Mr. Ronald E. Conner, Regional Director, Department of Health, Division of Water Programs, Commonwealth of Virginia, in regard to the city's interim sludge disposal procedures, advising that it is his professional opinion that provided the site is restricted from unauthorized human access and that the dried sludge is disced or plowed into the soil as soon as drying has been accomplished, no undue risk to the public health will exist. (For full text, see communication on file in the City Clerk's Office.) There being no further business, the Mayor declared the meeting adjourned at 3:35 p.m. NOTE: Cassette tape will be kept on file in the City Clerk's Office for a period of one year. COUNCIL, FINANCIAL AND PLANNING SESSION Monday, December 15, 1980 Minutes of the Financial and Planning Session of Council held on Monday, December 15, 1980, at 2:30 p.m., in the Civil Defense Room of the Municipal Building, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor. ABSENT: None. OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney, Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. MAYOR AND MEMBERS OF COUNCIL: SCHOOLS-CITY GOVERNMENT: Council having previously invited the Roanoke City School Board to attend the Financial and Planning Session to discuss the duplication of efforts study conducted by Management Improvement Corporation of America, the matter was before the body. School Board members present were Dr. James A. Allison, Jr., Chairman, Mr. Joseph Ingram, Mrs. Sharon Duckwall, Mr. Lewis M. Nelson, Mr. George E. May and Ms. Jayne Thomas. School Board administrative staff present were Dr. Walter A. Hunt and Mrs. June Nolley. The City Manager submitted a written report setting forth certain directives to the City Administration and School Board as a result of a joint meeting of the City Council and Roanoke City School Board on Thursday, January 18, 1979. (For full text, see report on file in the City Clerk's Office.) Following considerable discussion of the report, Mr. Thomas moved that Council concur in the appointment of a Steering Committee composed of the City Manager, the Superintendent of Schools, the City's Director of Finance, the Assistant Superintendent for Business Affairs of the School Board, the Chairman of the City's Audit Committee, the Chairman of the School Board's Audit Committee, and such other persons as the two groups so designate. The motion was seconded by Mr. Harvey and unanimously adopted. It was noted that the purpose of the Steering Committee will be to establish inplementation subcommittees, review all subcommittee schedules and reports, recommend to Council and the School Board what implementation actions should be taken, and report to Council and the School Board the results of actions taken. Mr. Landis moved that the Roanoke City School Board be invited to attend the Financial and Planning Session of Council scheduled for Monday, January 19, 1981, to receive a briefing on projected revenues and any other pertinent information pertaining to the 1981-82 fiscal year budget. The motion was seconded by Mr. Thomas and unanimously adopted. COUNCIL: A communication from Mr. Landis requesting an Executive Session to discuss a personnel matter, was before Council. The Mayor advised that included at a later point on the agenda was a request of the City Manager for an Executive Session to discuss a legal matter dealing with the negotiation of a contract. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas orally requested that Council meet in Executive Session to discuss a real estate matter. Mrs. Bowles moved that Council concur in all three requests for Executive Sessions. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Landis, Thomas and Mayor Taylor .............................. 7. NAYS: None ........ PETITIONS AND COMMUNICATIONS: INDUSTRIES: Mr. Jack C. Smith, Chairman, Industrial Development Authority, of the City of Roanoke, Virginia, appeared before Council and presented a report on the activities of the Authority. (For full text, see written material on file in the City Clerk's Office.) Mr. Garland moved that the report be received and filed. was seconded by Mr. Harvey and unanimously adopted. The motion SIGNS: Colonel Leonard S. Becker, Chairman, Sign Advisory Committee, appeared before Council and presented a majority report and a minority report from the committee, transmitting certain recommendations in connection with their study of the proposed sign ordinance. (For full text, see reports on file in the City Clerk's Office.) Mr. Garland moved that the reports be referred to the City Planning Commission, the Ordinances Subcommittee of the City Planning Commission and the City Manager for study, report and recommendation to Council. The motion was seconded by Mr. Thomas and unanimously adopted. SCHOOLS: A communication from the Roanoke City School Board requesting appropriations of $16,641.00 for CETA Title II-D, Public Service Employees; $16,664.00 for CETA Title IV, Youth Employment Training Program; $6,905.00 for CETA Title VI, Community Education; and $325.00 for the 1979-80 CETA Title I, License Practical Nursing Program at William Fleming High School, was before Council. (For full text, see communication on file in the City Clerk's Office.) -2- A report of the Director of Finance advising that the programs are 100 percent reimbursed by Federal funds and recommending the request to Council, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that Council concur in the request and that the matter be referred to the City Attorney for preparation of the proper measure. The motion was seconded by Dr. Butler and unanimously adopted. CITY MANAGER: BUDGET: The City Manager submitted a written report in regard to appropriation of fiscal year 1980 undesignated fund balance, recommending that Council review an appropriation list and appropriate the remaining balance of $1,108,800 of the fiscal year 1980 undesignated fund balance. (For full text, see report on file in the City Clerk's Office.) Judge Jack B. Coulter, Miss Dorothy L. Gibboney, Mr. Alfonzo Holland, Mr. L. Graham Haynie, Mr. Beverly T. Fitzpatrick, Mr. M. Carl Andrews and Mr. Murray A. Stoller appeared before. Council in support of earmarking $100,000 of the undesignated fund balance for a war memorial to the City's war dead. Following considerable discussion, Mr. Thomas moved that Council endorse the project of establishing a fitting and proper memorial for the deceased war veterans of the City of Roanoke, that the existing committee be recognized and given power to enlarge its membership, that the committee be authorized to effect a consummation of~thelproject as presented, that Council appropriate $5,000 at this time to be expended upon proper authority to the City of the Committee's immediate needs, and that Council agree to appropriate from the current surplus a sum up to $100,000 to be used as matching funds for the project. The motion was seconded by Mrs. Bowles and unanimously adopted. Mr. Thomas moved that Council concur in the City Manager's report in respect to the undesignated fund balance. The motion was seconded by Mrs. Bowles and unanimously adopted. ROANOKE AND BOTETOURT TELEPHONE COMPANY: The City Manager submitted a written report recommending that the request of Roanoke & Botetourt Telephone Company to provide one-way mobile radio paging service be received and filed, thereby remaining neutral in the matter but not opposed to the request. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. was seconded by Mr. Harvey and unanimously adopted. The motion AIRPORT: The City Manager submitted a written report in connection with execution of certain license agreements with the Federal Aviation Administration. (For full text, see report on file in the City Clerk's Office.) -3- Mr. Harvey moved that Council concur in the report. was seconded by Mr. Garland and unanimously adopted. The motion CITY ATTORNEY: LEGISLATION: The City Attorney submitted a written report communicating the proposed legislative program for the 1981 session of the General Assembly. (For full text, see report on file in the City Clerk's Office.) Mr. Thomas moved that Council endorse the legislative program as presented and that Council meet with the City's representatives to the General Assembly on Monday, December 22, 1980, at 4:00 p.m., and that the legislators be furnished with a copy of the program in advance of the meeting. The motion was seconded by Mrs. Bowles and unanimously adopted. DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted a written report transmitting copy of the financial report for the month of November, 1980. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. was seconded by Mr. Garland and unanimously adopted. The motion FINANCIAL REPORT-SCHOOLS: The Director of Finance submitted a written report transmitting the financial statements for the four months ended October 31, 1980, for the School Board, advising that they have been reviewed by his department and agree with his figures. (For full text, see report on file in the City Clerk's Office.) Mr. Landis moved that the report be received and filed. motion was seconded by Mr. Garland and unanimously adopted. The CITY CLERK: None. MUNICIPAL AUDITOR: None. DIRECTOR OF REAL ESTATE VALUATION: None. REPORTS OF COMMITTEES: None. UNFINISHED BUSINESS: None. OTHER BUSINESS: None. There being no further business, the Mayor declared the meeting adjourned at 4:55 p.m. -4- Clerk NOTE: Cassette tapes will be kept on file in the City Clerk's Office for a period of one year. -5-