HomeMy WebLinkAboutMins. 1/19/81 - 12/21/81COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, January 19, 1981
Minutes of the Financial and Planning Session of the Council held
on Monday, January 19, 1981, at 2:15 p.m., in the Civil Defense Room of
the Municipal Building, with Mayor Noel C. Taylor presiding.
PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler,
Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W.
Thomas and Mayor Noel C. Taylor.
ABSENT: None.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H. McGhee,
III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney;
Mr. William X Parsons, Assistant City Attorney; Mr. Joel M. Schlanger,
Director of Finance; and Mrs. Mary F. Parker, City Clerk.
The Mayor presented a proclamation declaring Monday, January 19,
1981, as Handicapped Awareness Day.
MAYOR AND COUNCIL MEMBERS:
BUDGET: A communication from Vice-Mayor Wendell H. Butler trans-
mitting certain proposed changes in procedures relating to the School
Board budget, suggesting that the budget be submitted on or before
March 15 of each fiscal year to the Council; that Council offer the
School Board the opportunity to meet with Council and brief Council
with respect to the proposed school budget, and thereafter the proposed
school budget should be referred to the City Manager for his review and
recommendations in accordance with provisions of the City Charter, was
before the body.
(For full text, see communication in the City Clerk's office.)
Mr. Thomas moved that the communication be taken under advisement
by Council acting as a Committee of the Whole. The motion was seconded
by Mrs. Bowles and adopted, Council members Butler and Harvey voting
no.
CENTURY PROJECT: Mr. Paul C. Buford appeared before Council and
presented a fifteen minute audio-visual program in regard to "Center
in the Square".
BUDGET-SCHOOLS: Council at its Financial and Planning Session in
December having invited the Roanoke City School Board to attend the
January Financial and Planning Session to receive a briefing on the
fiscal year 1981-82 budget, the matter was before the body.
School Board members present were Dr. James A. Allison, Jr.,
Chairman, Mr. Lewis M. Nelson, Mrs. Sharon Duckwall, Mr. George W.
Harris, Jr., Mr. George E. May and Mr. Joseph Ingram; and School Board
administrators present were Mr. Walter A. Hunt, Mrs. June Nolley and
Mr. Julian Moore.
A communication from Mr. Landis making certain recommendations with
regard to providing further financial guidelines to the City Manager
and the School Board in connection with budget preparation, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Thomas moved that the financial report for the month of
December, 1980, be discussed in conjunction with this matter. The motion
seconded by Mr. Landis and unanimously adopted.
The Director of Finance presented written information in regard to
allocation of estimated revenue increase for fiscal year 1980-81; and a
financial report for the six months ending December 31, 1980.
(For full text, see written material on file in the City Clerk's Office.)
Following considerable discussion in regard to estimated revenue, budget
format, etc., Mr. Landis moved that Council concur in the recommenda-
tions contained in his communication. The motion was seconded by Mr.
Thomas and unanimously adopted.
SCHOOLS-CITY GOVERNMENT: Mr. Robert A. Garland, Chairman of the
City's Audit Committee, and Mr. Lewis M. Nelson, Chairman of the School
Board's Audit Committee, presented a written report in regard to the
duplication of efforts study - City of Roanoke/Roanoke City Schools,
advising that implementation subcommittees have been formed, implementa-
tion subcommittee schedules have been prepared, reviewed by the Steering
Committee, and approved by the Steering Committee, and schedules are
submitted for the information of Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
was seconded by Mr. Harvey and unanimously adopted.
At 4:05 p.m., the Mayor declared the meeting recessed.
At 4:20 p.m., the meeting reconvened in the Civil Defense Room with
Mayor Taylor presiding and all members of Council present.
WATER DEPARTMENT-COMMITTEES: A communication from Mr. James N.
Kincanon suggesting that Council consider the appointment of a citizens'
committee to oversee the old Crystal Spring Pumping Station, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that Council concur in the establishment of a
citizens' committee, the membership to be selected by the Mayor. The
motion was seconded by Mr. Landis and unanimously adopted.
HOUSING: A report of the Fair Housing Board transmitting certain
proposed revisions to the Fair Housing Ordinance, was before Council.
The motion
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(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey moved that the proposed revisions be referred to the
City Attorney and the City Manager for study, report and recommendation
to Council. The motion was seconded by Mr. Thomas and unanimously adopted.
COUNCIL: A communication from the Mayor requesting an Executive
Session to discuss personnel matters, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Thomas moved that Council concur in the request. The motion
was seconded by Mr. Harvey and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Landis,
Thomas and Mayor Taylor---
NAYS: None .... 0.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting that $44,277.00 be appropriated to Combined Federal Programs
for library materials under the ESEA, Title IV-B program, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
In this connection, a report of the Director of Finance advising that
he has reviewed the request for appropriations and all programs are 100
per cent reimbursed by Federal funds and he recommends the request to
Council, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that the request be referred to the Director of
Finance and the City Attorney for preparation of the proper measure. The
motion was seconded by Dr. Butler and unanimously adopted.
CITY MANAGER:
CENTURY PROJECT: The Director of Public Works appeared before
Council and presented a written report in regard to the award of nine
architectural/engineering design contracts for early projects in
connection with the Century Project.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the report be referred to the City Attorney
for preparation of the proper measure. The motion was seconded by Mr.
Garland and unanimously adopted.
HOUSING: The City Manager submitted a written report in regard to a
proposed amendment to the Cooperation Agreement with the City of Roanoke
Redevelopment and Housing Authority relative to 77 units of Substantial
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Rehabilitation Public Housing, recommending that he be authorized to
execute an amendment to the existing Cooperation Agreement with the
Authority to delete Secion 8 (b), which prohibits rehabilitating two or
more units in the same hundred block of any street, with said amendment
to be approved by the City Attorney prior to execution.
(For full text, see report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the recommendation and that
the report be referred to the City Attorney for preparation of the proper
measure. The motion was seconded by Mr. Garland and unanimously adopted.
CITY ATTORNEY: None.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted a financial
report for the month of December, 1980.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
motion was seconded by Dr. Butler and unanimously adopted.
The
COUNCIL: The Director of Finance orally requested an Executive
Session to discuss a personnel matter.
Mr. Landis moved that Council concur in the request. The motion
was seconded by Mr. Garland and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Landis,
Thomas and Mayor Taylor-
NAYS: ~.~one
CITY CLERK: None.
MUNICIPAL AUDITOR: None.
DIRECTOR OF REAL ESTATE VALUATION: None.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
OTHER BUSINESS: None.
There being no further business, the Mayor declared the meeting
adjourned at 4:35 p.m.
Cler
NOTE:
Cassette tapes will be kept on file in the City Clerk's Office
for a period of one year.
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COUNCIL, FINANCIAL AND PLANNING SESSION
Tuesday, February 17, 1981
Minutes of the Financial and Planning Session of the Council
held on Tuesday, February 17, 1981, at 2:30 p.m., in the Civil
Defense Room of the Municipal Building, with Mayor Noel C. Taylor
presiding.
PRESENT: Council members Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas
and Mayor Noel C. Taylor.
ABSENT: Council member Wendell H. Butler.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam
H. McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling,
Jr., City Attorney; Mr. William X Parsons, Assistant City Attorney;
Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker,
City Clerk.
MAYOR AND COUNCIL MEMBERS:
COUNCIL: A communication from Mayor Taylor requesting an
Executive Session to discuss personnel matters, was before Coun-
cil.
A communication from Mr. Landis requesting an Executive Session
to discuss a personnel matter, was before Council.
(For full text, see communications on file in the City Clerk's
Office.)
Mr. Garland moved that Council concur in the requests. The
motion was seconded by Mr. Harvey and adopted by the following
vote:
AYES: Council members Bowles, Garland, Harvey, Landis, Thomas
and Mayor Taylor- 6.
NAYS: None 0.
(Dr. Butler was absent.)
PETITIONS AND COMMUNICATIONS:
NEIGHBORHOOD PARTNERSHIP STUDY: Mr. John Sarber, member
of the Roanoke Neighborhood Partnership Steering Committee, appeared
before Council and read a communication from Mr. James M. Turner,
Jr., Chairman of the Steering Committee, in regard to the status
of the study.
(For full text, see communication on file in the City Clerk's
Office.)
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Mr. Harvey moved that the status report be received and filed
with the notation that Council will meet with the Committee on
February 23, 1981, to receive a briefing. The motion was seconded
by Mr. Garland and adopted.
CITY MANAGER:
CETA: The City Manager submitted a written report in connec-
tion with CETA funding for fiscal year 1981, recommending that
Council appropriate $216,498 and reduce appropriations by $252,028
to certain CETA accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the recommendation
and that the report be referred to the City Attorney for prepara-
tion of the proper measure. The motion was seconded by Mr. Thomas
and unanimously adopted.
COURTHOUSE: The City Manager submitted a written report
in regard to a construction schedule for the courts facility submit-
ted by R. E. Lee and Sons, Incorporated, to the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that the report be received and filed.
The motion was seconded by Mrs. Bowles and unanimously adopted.
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted a financial
report for the month of January, 1981.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that the report be received and filed.
The motion was seconded by Mr. Landis and unanimously adopted.
SCHOOLS: The Director of Finance submitted a written report
transmitting financial statements for the School Board for the
six months ended December 31, 1980.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the reports be received and filed.
The motion was seconded by Mr. Harvey and adopted.
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report request-
ing that Council establish certain dates in connection with the
election of School Board trustees. The following dates were established
by the Council:
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On March 16, 1981, at 4:00 p.m., Council will hold an informal
meeting which shall be open to the public with all candidates
for school trustee.
On March 23, 1981, at 2:00 p.m., Council as a Committee of the
Whole will review and consider all candidates for the position
of school trustee.
On April 13, 1981, at 7:30 p.m., Council shall by public vote,
select from the field of candidates, those candidates to be
accorded the formal interview and all other candidates shall
be eliminated from the school trustee selection process.
On April 23, 1981, at 7:00 p.m., Council will hold a meeting
for the purpose of conducting a public interview of the remain-
ing candidates for school trustee.
On May 11, 1981, at 7:30 p.m., Council will fill the vacancies
on the Roanoke City School Board.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION: NONE.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
OTHER BUSINESS:
CITY EMPLOYEES: Mr. Harvey moved that the City Manager be requested
to submit a report to Council within two weeks in regard to consequences
and/or problems which would be encountered if the Council instituted
a hiring freeze at the current level of city employees. The motion
was seconded by Mr. Garland and adopted.
There being no further business, the Mayor declared the meeting
adjourned at 3:35 p.m.
NOTE:
Cassette tape will be kept on file in the City Clerk's Office
for a period of one year.
COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, March 16, 1981
Minutes of the Financial and Planning Session of Council
held on Monday, March 16, 1981, at 2:40 p.m., in the City Council
Chamber, fourth floor of the Municipal Building, City of Roanoke,
with Mayor Noel C. Taylor presiding.
PRESENT: Council members Elizabeth T. Bowles, Wendell H.
Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis,
Hampton W. Thomas and Mayor Noel C. Taylor.
ABSENT: None.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Wilburn
C. Dibling, Jr., City Attorney; Mr. William X Parsons, Assistant
City Attorney; Mr. Joel M. Schlanger, Director of Finance; and
Mrs. Mary F. Parker, City Clerk.
MAYOR AND MEMBERS OF COUNCIL:
COUNCIL: A communication from Mayor Taylor requesting an
Executive Session to discuss a personnel matter, was before
Council.
(For full text, see communication on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request. The
motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council members Bowles, Butler, Garland, Harvey,
Landis, Thomas and Mayor Taylor ....
o
NAYS: None 0.
COUNCIL: Mr. Landis having previously requested an Executive
Session to discuss a real estate matter, he requested that the
item be withdrawn.
The Mayor advised that he had received a telephone call from
Mr. Gary Foutz representing the Southeast Neighborhood Alliance
requesting that Council meet with the Alliance concerning the
matter of sewage treatment rates and the sludge field at the
Sewage Treatment Plant, and having been unable to find a time
that was mutually agreeable to the members of Council and the
group, he requested that Mr. Foutz send a representative to the
Council meeting to ascertain if an agreeable date could be deter-
mined. The ~ayor then inquired if there was a representative
present from the Southeast Neighborhood Alliance. No representa-
tive being present, the Mayor inquired as to the wishes of Council.
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Mr. Thomas advised that he too had received an invitation
from the Southeast Neighborhood Alliance to attend a meeting in
their neighborhood, advising that if southeast residents want to
come to City Hall to transact business, he would readily be in
accord; however, he does not feel that Council should go into the
neighborhoods and hold meetings. He said the purpose of the
second Monday night Council meeting in each month is to allow
citizens to be present and the Water Resources Committee meets on
the third Wednesday of each month and any citizen may appear
before the Council or the Committee at the times above set
forth.
PETITIONS AND COMMUNICATIONS:
SCHOOLS: A communication from the Roanoke City School Board
requesting certain appropriations as follows:
Appropriate $166,672.00 to Community Education, Title IV
Appropriate $6,960.00 to Special Education/Vocational Program
1980-81
Appropriate $124,263.00 to Public Law 874
Appropriate $148,906.00 to Community Education, Title II-D.
A report of the Director of Finance advising that he has
reviewed the request for appropriations, that all programs are
100 percent reimbursed by State and Federal funds and recommending
the request to Council, was before the body.
(For full text, see communication and report on file in the City
Clerk's Office.)
Mr. Landis moved that Council concur in the request and that
the communication be referred to the Director of Finance for
preparation of the appropriate budget Ordinance. The motion was
seconded by Mr. Garland and unanimously adopted.
CITY MANAGER:
BUILDING DEPARTMENT: The City Manager submitted a written
report in regard to the Building Officials Code of America Basic
Property Maintenance Code, recommending that Council concur in
and adopt by Ordinance the BOCA Basic Property Maintenance Code
to be effective July 1, 1981, in order to permit time for neces-
sary administrative adjustments and training both in the public
and private sectors.
(For full text, see report on file in the City Clerk's Office.)
There was discussion in regard to receiving citizen input as
to the new provisions and it was suggested that a report be
prepared explaining the difference between the present restrictions
and the proposed restrictions. The motion was seconded by Dr.
Butler and unanimously adopted.
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Mr. J. H. Johnson, 1103 Overland Road, S. W., appeared
before Council and expressed concern as to whether or not the
proposed new code may be too restrictive, advising that if a
house is liveable on the inside, the owner should not be forced
to make outside repairs for the sake of aesthetics.
The City Manager advised that the restrictions deal with
making the dwelling more habitable from the standpoint of health
and safety rather than aesthetics.
Mr. Edmund A. Damus, 1920 Deyerle Road, S. W., appeared
before Council and inquired if the proposed code will increase
the payroll of the City; whereupon, the City Manager responsed in
the negative.
BUSES: The City Manager submitted a written report in
regard to an agreement for provision of support services by the
City to the Greater Roanoke Transit Company for UMTA Project VA-
03-0023, recommending that Council authorize the City Manager to
execute an agreement therefor.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the recommendation.
The motion was seconded by Mr. Garland and unanimously adopted.
CITY EMPLOYEES: Council having deferred action on a report
of the City Manager in regard to parking for municipal employees
until the March Financial and Planning Session, the matter was
before the body; whereupon, the City Manager requested that the
matter be withdrawn pending additional information.
Mrs. Bowles moved that Council concur in the City Manager'
request to withdraw the item from the agenda. The motion was
seconded by Dr. Butler and unanimously adopted.
COUNCIL: The City Manager submitted a written report request-
ing an Executive Session to discuss proposed use of public property.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request. The
motion was seconded by Mr. Landis and adopted by the following
vote:
AYES: Council members Bowles, Butler, Garland, Harvey,
Landis, Thomas and Mayor Taylor---
-7.
NAYS: None ..........
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE:
AUDITS: The Director of Finance submitted the financial
report for the month of February, 1981.
(For full text, see report on file in the City Clerk's Office.)
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Mrs. Bowles moved that the report be received and filed.
The motion was seconded by Mr. Harvey and unanimously adopted.
CITY CLERK: NONE.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION:
COUNCIL: A report of the Director of Real Estate Valuation
requesting an Executive Session to discuss a contractual matter,
was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request. The
motion was seconded by Mr. Landis and adopted by the following
vote:
AYES: Council members Bowles, Butler, Garland, Earvey,
Landis, Thomas and Mayor Taylor- ----7.
NAYS: None
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
OTHER BUSINESS:
BUSES-SCHOOLS: Mr. Thomas moved that Council concur in the
recommendation of the Board of Directors of the Greater Roanoke
Transit Company that the City Manager and the Superintendent of
Schools, or such persons as they so designate, be requested to
immediately determine what, if any, part of the school transporta-
tion program can be combined with the public transportation
system to eliminate duplication without affecting the level of
service or efficiency of both systems. The motion was seconded
by Mrs. Bowles and unanimously adopted.
There being no further business, the Mayor declared the
meeting adjourned at 3:25 p.m.
Clerk
NOTE:
Cassette tape will be kept on file in the City Clerk's Office
for a period of one year.
COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, April 20, 1981
Minutes of the Financial and Planning Session of Council held on
Monday, April 20, 1981, at 2:20 p.m., in the Civil Defense Room, first
floor of the Municipal Building, City of Roanoke, with Mayor Noel C.
Taylor presiding.
PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler,
Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W.
Thomas and Mayor Noel C. Taylor.
ABSENT: None.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H.
McGhee, III, Assistant City Manager; Mr. William X Parsons, Assistant
City Attorney; Mr. Joel M. Schlanger, Director of Finance; and
Mrs. Mary F. Parker, City Clerk.
MAYOR AND MEMBERS OF COUNCIL:
COUNCIL: A communication from Councilman Hampton W. Thomas
requesting an Executive Session to discuss a personnel matter, was
before the body.
(See communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request. The motion
was seconded by Dr. Butler and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Landis,
Thomas and Mayor Taylor ........ 7.
NAYS: None ........
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting an appropriation of $21,280.00 for the CETA Title VI
Community Education Program for expenditures through April, 1981,
was before Council.
(For full text, see communication on file in the City Clerk's Office.)
A report of the Director of Finance concurring the the request, was
also before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the request and that the
matter be referred to the Director of Finance for preparation of the
proper budget Ordinance. The motion was seconded by Mr. Garland and
unanimously adopted.
CITY ~.~NAGER:
BUDGET: The City Manager submitted the proposed fiscal year
1982 budget for the City of Roanoke.
(For full text, see proposed budget on file in the City Clerk's Office.)
Mr. Thomas moved that the proposed budget be referred to Council
acting as a Committee of the Whole for consideration during 1981-82
budget study. The motion was seconded by Mr. Garland and unanimously
adopted.
SEWERS AND STORM DRAINS: The City Manager submitted a written
report recommending authorization to purchase a portion of Lytham
Street, S. W., from Nelson A. & Ruby Y. Martin, for the sum of $2,100.00,
needed in connection with construction of the Norwood Street Storm
Drain Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey moved that Council concur in the recommendation and that
the report be referred to the City Attorney for preparation of the
proper measure. The motion was seconded by Mr. Garland and unanimously
adopted.
BUDGET-PUBLIC ASSISTANCE: The City Manager submitted a written
report recommending that $15,440.00 be transferred to the General
Fund Contingency Account, said funds having been appropriated for
operation of the Fuel Assistance Program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the recommendation and
that the report be referred to the Director of Finance for preparation
of the proper budget ordinance. The motion was seconded by Mrs. Bowles
and unanimously adopted.
MATERIALS CONTROL: The City Manager submitted a written report in
regard to the MICA Puchasing Study.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
motion was seconded by Mr. Harvey and unanimously adopted.
The
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE:
SCHOOLS: The Director of Finance submitted a written report
transmitting the financial statements for the Roanoke City School Board
for the months ending January and February, 1981.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
motion was seconded by Dr. Butler and unanimously adopted.
The
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FINANCIAL REPORT: The Director of Finance submitted the
financial report for the month of March, 1981.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the report be received and filed.
motion was seconded by Mr. Thomas and unanimously adopted.
The
BILLINGS AND COLLECTIONS: The Director of Finance submitted a
statistical report for Billings and Collections for the period January
through March, 1981.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
motion was seconded by Mr. Landis and unanimously adopted.
The
CITY CLERK: NONE.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION: NONE.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
AIRPORT: A report of the City Manager in connection with
Supplemental Agreement No. 2 with Delta Associates, Incorporated, for
airport access, road design, contract administration, and parking lot
expansion design - contract administration, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey, moved that the report be received and filed.
motion was seconded by Mrs. Bowles and unanimously adopted.
The
OTHER BUSINESS:
SEWERS AND STORM DRAINS: Councilman Charles L. Landis, Chairman
of the committee appointed by the Mayor to tabulate bids received for
belt filter presses including spare parts and belts for dewatering
5800 pounds per hour (dry solids basis) of anaerobically digested
municipal sludge, submitted a written report of the committee recommend-
ing that the bids be rejected, that design of the facility to house
the belt filter presses should continue; and that the cash bonds be
returned to the bidders inasmuch as the committee will make its formal
recommendation to Council at its meeting on Monday, April 27, 1981.
(See report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the recommendation.
motion was seconded by Mr. Thomas and unanimously adopted.
The
There being no further business, the Mayor declared the meeting
adjourned at 3:10 p.m.
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NOTE:
Cassette tapes will be kept on file in the City Clerk's Office
for a period of one year.
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FINANCIAL AND PLANNING SESSION
Monday, May 18, 1981
The Council held its Financial and Planning Session on Monday,
May 18, 1981, at 2:15 p.m., in the Civil Defense Room, first floor of
the Municipal Building, City of Roanoke, with Vice-Mayor Wendell H.
Butler presiding.
PRESENT: Council members Elizabeth T. Bowles, Robert A. Garland,
James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Vice-Mayor
Wendell H. Butler ........ 6.
ABSENT: Mayor Noel C. Taylor .......
-1.
OFFICERS PRESENT: Mr. Sam H. McGhee, III, Assistant City Manager;
Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. William X Parsons,
Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance; and
Mrs. Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Vice-Mayor Butler.
The Pledge of Allegiance to the Flag of the United States of
America was led by the Vice-Mayor.
MAYOR AND COUNCIL MEMBERS:
BUDGET: Mr. Landis presented a communication requesting a written
response from the City Manager pertaining to questions raised and comments
made by citizens regarding the 1981-82 city budget.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Landis moved that the matter be referred to the City Manager for
a formal response. The motion was seconded by Mr. Garland and adopted.
It was agreed that the response would be included on the agenda of
Monday, June 8, 1981.
PETITIONS AND COMMUNICATIONS:
AUDITS: A communication from the State Auditor of Public Accounts
transmitting a report on an audit of the Juvenile and Domestic Relations
District Court for the fiscal years ended June 30, 1980, 1979, 1978,
1977 and for the period May 4, 1976, through June 30, 1976, was before
Council.
Mr. Landis moved that the communication and audit be received
and filed. The motion was seconded by Mr. Garland and adopted.
CITY MANAGER:
WAR MEMORIAL: Mr. L. Graham Haynie appeared before Council on
behalf of the War Memorial Committee, and presented an artist's perspective
of the proposed war memorial. He advised that on Memorial Day weekend,
the Committee proposes to release to the public the names of those persons
who will be listed on the war memorial who died in service to our
country, the purpose being for the public to review the list and advise
the Committee of any omissions. He noted that the proposed location
of the war memorial will be Lee Plaza and included will be approximately
700 names of people who died in service to their country during World
War I, World II, the Korean Conflict and the Viet Nam Conflict.
DIRECTOR OF FINANCE-MUNICIPAL AUDITOR: The Assistant City Manager
presented a written report of the City Manager in regard to relocation
of office space for the Municipal Auditor, advising that Council concurr-
ed in the implementation of the consolidation of a portion of the City
and School Departments of Finance as a result of the City/Schools
Duplication of Effort Study; that the Audit Committee was briefed on the
necessity to physically consolidate Finance Department personnel in the
Municipal Building and the Audit Committee recommended that the Municipal
Auditor's Office be retained in the Municipal Building complex; that
temporary space has been identified in the old Municipal Building which
can be utilized by the Municipal Auditor and the Municipal Auditor has
concurred in the suitability of this space and the provisions to be
made for his utilization thereof. Mr. McGhee advised that the cost
of the necessary improvements is estimated to be less than $5,000. He
recommended that Council concur in the relocation of the Municipal
Auditor's Office to the old Municipal Building; and that Council concur
in the expenditure of no more than $5,000 from the Contingency Fund
in order to make the necessary improvements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that Council concur in the recommendation.
motion was seconded by Mr. Garland and adopted.
The
PUBLIC ASSISTANCE: The Assistant City Manager presented a written
report of the City Manager in regard to Aid to Dependent Children payment
errors, recommending that Council transfer $2,147.00 from Emergency
Relief account for repayment of improper payments to the State Department
of Welfare.
(For full text, see report on file in the City Clerk' Office.)
Mr. Garland moved that the matter be referred to the Director of
Finance for preparation of the appropriate budget ordinance. The motion
was seconded by Mrs. Bowles and adopted.
PUBLIC WORKS: The Assistant City Manager presented a written report
of the City Manager in regard to interdepartment transfer of funds within
the Public Works Directorate, recommending that $73,000.00 be transferred
from Snow Removal ($61,000) and Motor Fuels and Lubricants ($12,000)
to Vehicular Equipment Maintenance Account.
(For full text, see report on file in the City Clerk's Office.)
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Mr. Landis moved that Conncil concur in the recommendations and that
the report be referred to the Director of Finance for preparation of the
appropriate budget ordinance. The motion was seconded by Mr. Garland
and adopted.
EQUIPMENT: Mr. W. Robert Herbert, Director of Administration and
Public Safety, appeared before Council and presented an oral briefing
on the status of bids for replacement equipment to be purchased with
funds appropriated from the fiscal year 1980 undesignated fund balance.
EQUIPMENT: The Assistant City Manager presented a written report
of the City Manager concurring in a report of the Bid Committee recommend-
ing that the bid of Program Products, Incorporated, for a data analyzer
retrieval package, in the amount of $25,000 for purchase and $3,000
for maintenance, be accepted.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the recommendation and
that the matter be referred to the City Attorney for preparation of the
proper measure. The motion was seconded by Mr. Thomas and adopted.
COUNCIL: A report of the City Manager requesting an Executive
Session to discuss terms and conditions of a contract, was before Council.
(For full text,, see report on file in the City Clerk's Office.)
A report of the City Manager requesting an Executive Session to
discuss terms and conditions of a contract and use of City property, was
before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved that Council concur in both requests. The motion
was seconded by Mrs. Bowles and adopted by the following vote:
AYES: Council members Bowles, Garland, Harvey, Landis, Thomas and
Vice-Mayor Butler .................... 6.
NAYS: None 0.
(Mayor Taylor was absent.)
GRANTS: The Assistant City Manager presented a written report
requesting that Council hold a public hearing on Tuesday, May 26, 1981,
on revisions to the City's April Quarter Urban Development Action Grant
application which was initially before Council on April 27, 1981.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that .Council concur in the request and that a
public hearing be held on Tuesday, May 26, 1981, at 2:00 p.m., or as soon
thereafter as the matter may be heard. The motion was seconded by
Mr. Garland and adopted.
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CITY ATTORNEY: None.
DIRECTOR OF FINANCE:
AUDITS: The Director of Finance presented a communication
transmitting the financial report of the City of Roanoke for the month
of April, 1981.
(For full text, see report on file in the City Clerk's Office.)
Following a discussion of the matter, Mr. Thomas moved that the
report be received and filed. The motion was seconded by Mr. Landis
and adopted.
SCHOOLS-AUDITS: The Director of Finance submitted a written report
transmitting the financial statement for the Roanoke City School Board
for the nine months ended March 31, 1981.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed.
was seconded by Mr. Landis and adopted.
The motion
CITY CLERK: None
MUNICIPAL AUDITOR: None.
DIRECTOR OF REAL ESTATE VALUATION: None.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
OTHER BUSINESS:
COUNCIL: Council member Harvey moved that Council meet in Executive
Session to discuss a contractual matter. The motion was seconded by
Mr. Thomas and adopted by the following vote:
AYES: Council members Bowles, Garland, Harvey, Landis, Thomas and
Vice-Mayor Butler ........ ---6.
NAYS: None--
e
(Mayor Taylor was absent. )
There being no further business, the Vice-Mayor declared the meeting
adjourned at 3:10 p.m.
NOTE:
Clerk
Cassette tapes will be kept on file in the City Clerk's Office
for a period of one year.
-4-
COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, October 19, 1981
Minutes of the Financial and Planning Session of Council held
on Monday, October 19, 1981, at 2:20 p.m., in the Civil Defense
Room, first floor of the Municipal Building, City of Roanoke, with
Mayor Noel C. Taylor presiding.
PRESENT: Council members Wendell H. Butler, Robert A. Garland,
Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor.
ABSENT: Council members Elizabeth T. Bowles and James G.
Harvey, II.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Sam H.
McGhee, III, Assistant City Manager; Mr. Wilburn C. Dibling, Jr.,
City Attorney; Mr. Joel M. Schlanger, Director of Finance; and
Mrs. Mary F. Parker, City Clerk.
The Mayor presented a proclamation declaring October 19,
1981, as Victory Day.
Mr. Kenneth C. King, Attorney, appeared before Council and
made appropriate remarks regarding historical events that took
place at Yorktown and Gloucester Point two hundred years ago on
October 19, 1781.
The Mayor advised that the Mill Mountain Star will be illuminated
in red, white and blue on the evening of October 19 as evidence of
the commenoration by the City of Roanoke of the event.
MAYOR AND MEMBERS OF COUNCIL:
COUNCIL: The Mayor having previously requested an Executive
Session to discuss a personnel matter, he advised that he would
like to withdraw the request; however, Mr. Landis would like to
substitute a request for an Executive Session to discuss a legal
matter.
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Mr. Landis moved that Council concur in the request for an
Executive Session to discuss a legal matter. The motion was
seconded by Mr. Thomas and adopted by the following vote:
AYES: Council members Butler, Garland, Landis, Thomas and
Mayor Taylor-
o
NAYS: None- 0.
(Council members Bowles and Harvey were absent.)
PETITIONS AND COMMUNICATIONS:
HEALTH DEPARTMENT (MENTAL HEALTH): Dr. Fred P. Roessel, Jr.,
Executive Director, Mental Health Services of the Roanoke Valley,
appeared before Council and presented a report on the status of
programs and services of Mental Health Services.
(See statement on file in the City Clerk's Office.)
SCHOOLS: A communication from the Roanoke City School Board
requesting that $980.00 be appropriated to the Pre-school Incentive
Program for 1981-82, was before Council.
(See communication on file in the City Clerk's Office.)
In this connection, a report of the Director of Finance
concurring in the request, was before Council.
(See report on file in the City Clerk's Office.')
Mr. Landis moved that Council concur in the request and that
the communication be referred to the Director of Finance for
preparation of the proper measure. The motion was seconded by Dr.
Butler and adopted.
CITY MANAGER:
CITY GOVERNMENT: Mr. Thomas F. Brady, Director of Public
Works, having recently returned from a trip to Kisumu, Kenya,
appeared before Council and showed a slide presentation on the
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Environmental Engineering TeChnical Assistance Program with Kisumu,
one of Roanoke's Sister Cities.
LOCAL OPTION STUDY: The City Manager submitted a written
report in regard to a local option study, advising that a Local
Option Steering Committee made up of human resources officials,
was appointed to coordinate a study of local option, that the
study will be completed in two phases as follows: Phase I to
define problems of our citizens and identify agencies giving
services to those problems; and Phase II to recommend a model
delivery system which will be structured to best serve the people.
Mr. Ewert advised that the Steering Committee welcomes any sugges-
tions or recommendations which Council may wish to make and requests
Council's concurrence in the procedures which have been developed
to date.
(See report on file in the City Clerk's Office.)
Mr. Landis moved that the report be received and filed. The
motion was seconded by Mr. Garland and adopted.
COUNCIL: The City Manager submitted a written report requesting
an Executive Session to discuss a real estate matter.
Mr. Thomas moved that Council concur in the request. The
motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council members Butler, Garland, Landis, Thomas and
Mayor Taylor ....................... 5.
NAYS: None 0.
(Council members Bowles and Harvey were absent.)
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE:
FUEL OIL AND OTHER HOME HEATING FUELS: The Director of
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Finance and the City Manager submitted a joint written report in
regard to sales tax on fuel oil and other home heating fuels,
advising that based on information supplied to the City by the
Research Division of the Virginia Department of Taxation, the City
of Roanoke could lose approximately $74,200 in fiscal year 1982 if
the one per cent sales tax was eliminated on November 1, 1981, the
estimate of loss of revenue for fiscal year 1983 is $154,400, or
approximately 2.1 per cent of our total sales tax collecton. Mr.
Ewert and Mr. Schlanger advised that with the possible cuts of
federal and state funding, the'implementation on October 1 of
another 13 per cent cut in the utility tax rate, and the overall
unknown of the state of the economy, they cannot in good faith
recommend such a cut to Council. They concurred in the Mayor's
suggestion that the problem be referred to the City Attorney to be
included in the City's legislative package.
(See report on file in the City Clerk's Office.)
Mr. Ron Lundy representing Fuel 0il and Equipment Company,
Incorporated; Mr. Jack Walrond representing Walrond Oil Company,
Inc., and Mr. J. H. Johnson appeared before Council in support of
elimination of the tax.
Mr. Thomas moved that the City Attorney be requested to
prepare a strongly worded Resolution to be forwarded to the. City's
representatives to the General Assembly urging that the General
Assembly 'rectify the situation so that a dealer will not be put at
a competitive disadvantage with dealers in nearby localities; that
other governing bodies join with the City of Roanoke in an attempt
to remedy the situation as soon as possible; and that the matter
be made a part of the City's 1982 Legislative Program. The motion
was seconded by Mr. Landis and adopted.
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CITY EMPLOYEES-BUDGET:
written report in regard to personnel lapse, advising that the
1981-82 fiscal year budget when adopted included an estimated
$500,000 anticipated lapse of salary and wages, and the total
budgeted salary and wage lapse remaining will be as follows:
The Director of Finance submitted a
$ 500,000
(143,748)
$ 356,252
Original Budgeted Amount
First Quarter Lapse Realized
Amount to be Realized
Mr. Garland moved that the report be received and filed. The
motion was seconded by Dr. Butler and adopted.
AUDITS: The Director of Finance submitted the financial
report for the month of September, 1981.
(See report on file in the City Clerk's Office.)
Mr. Thomas moved that the report be received and filed. The
motion was seconded by Mr. Garland and adopted.
CITY CLERK: NONE.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION: NONE.
NONE.
NONE.
REPORTS OF COMMITTEES:
UNFINISHED BUSINESS:
OTHER BUSINESS: NONE.
There being no further business, the Mayor declared the
meeting adjourned at 4:50 p.m.
City Clerk
NOTE:
Cassette tapes will be kept on file for a period of one year
from the date of these minutes.
COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, November 18, 1981
Minutes of the Financial and Planning Session of Council held
on Monday, November 18, 1981, at 2:15 p.m., in the Civil Defense
Room, first floor of the Municipal Building, City of Roanoke, with
Mayor Noel C. Taylor presiding.
PRESENT: Council members Elizabeth T. Bowles, Wendell H.
Butler, Robert A. Garland, Charles L. Landis, Hampton W. Thomas
and Mayor Noel C. Taylor.
ABSENT: Council member James G. Harvey, II.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. W.
Robert Herbert, Assistant City Manager; Mr. William X Parsons,
Assistant City Attorney; Mr. Joel M. Schlanger, Director of Finance;
and Mrs. Mary F. Parker, City Clerk.
MAYOR AND MEMBERS OF COUNCIL:
TAXES: A communication from Mr. Bruce Bloodworth, President,
League of Older Americans, requesting that City income and assets
limitations be raised to the State levels for freezing property
taxes of certain senior citizens, was before Council.
(See communication on file in the City Clerk's Office.)
Following discussion of the request, Mr. Garland moved that
the matter be carried over until the regular meeting of Council on
Monday, November 23, 1981. The motion was seconded by Mr. Landis
and adopted.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City School
Board requesting that the City accept the parking lots on the
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south side of Luck Avenue, S. W., in the Jefferson High School
property transfer, with the understanding that the Board will have
free access to them for activities at the Jefferson Gymnasium, was
before Council.
(See communication on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the request and that
the matter be referred to the City Attorney for preparation of the
proper measure. The motion was seconded by Mrs. Bowles and adopted.
BUDGET-SCHOOLS: A communication from the Roanoke City School
Board requesting that $29,050.00 be appropriated to the Cooperative
Service Project, was before Council.
(See communication on file in the City Clerk's Office.)
In this connection, a report of the Director of Finance
recommending that Council concur in the request, was also before
the body.
(See report on file in the City Clerk's Office.)
Mr. Landis moved that Council concur in the request and that
the matter be referred to the Director of Finance for preparation
of the appropriate budget Ordinance. The motion was seconded by
Mrs. Bowles and adopted.
CITY MANAGER:
TREASURER: The City Manager submitted a written report
recommending that Council concur in the request of the Treasurer
to remodel his office in order that it will lend itself to more
adequate placement of a new data processing tax collection system,
in the amount of $12,000,00, with funds presently existing in the
Treasurer's Personal Services Account.
(See report on file in the City Clerk's Office.)
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Mr. Landis moved that Council concur in the recommendation.
The motion was seconded by Mr. Garland and adopted.
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE:
TAXES: The Director of Finance submitted a written report in
regard to ABC profits distribution, advising that the State Department
of Taxation has informed the City of Roanoke that its share of ABC
profits for fiscal year 1982 will be decreased from the original
estimate of $88,500.00 to $328,400.00, noting that two factors are
responsible for this decrease; viz: an overall decrease in the
net ABC profits available for distribution to localities, and a
decrease in the population of Roanoke.
(See report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed. The
motion was seconded by Dr. Butler and adopted.
FINANCIAL REPORT: The Director of Finance submitted the
Financial Report for the month of October, 1981.
(See report on file in the City Clerk's Office.)
Mr. Garland moved that the report be received and filed. The
motion was seconded by Dr. Butler and adopted.
CITY CLERK: NONE.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION: NONE.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
OTHER BUSINESS: NONE.
There being no further business, the Mayor declared the
meeting adjourned at 3:52 p.m.
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NOTE: (Cassette tape will be kept on file in the City Clerk's Office)
(for a period of one year from the date of these minutes.)
COUNCIL, FINANCIAL AND PLANNING SESSION
Monday, December 21, 1981
Minutes of the Financial and Planning Session of Council held on
Monday, December 21, 1981, at 2:30 p.m., in the Civil Defense Room,
first floor of the Municipal Building, City of Roanoke, with Mayor
Noel C. Taylor presiding.
PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler,
Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W.
Thomas and Mayor Noel C. Taylor.
ABSENT: None.
OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. W. Robert
Herbert, Assistant City Manager; Mr. Wilburn C. Dibling, Jr., City
Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F.
Parker, City Clerk.
MAYOR AND MEMBERS OF COUNCIL:
PENSIONS: Mr. William R. Battle, Chairman of the Advisory Commit-
tee appointed by the Mayor to review the Employees' Retirement System,
appeared before Council and presented certain recommendations of the
committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Thomas moved that the Advisory Committee conduct a public
hearing on Thursday, January 7, 1982, to receive public input regard-
ing its recommendations. The motion was seconded by Dr. Butler and
unanimously adopted.
RADIO-TELEVISION: Mr. Thomas presented a communication advising
that from a communication of the City Attorney under date of July 13,
1981, the City of Roanoke and other governmental bodies are entitled
to a public access channel and a government access channel on cable
-2-
television, and requested that the administration review the public
uses of such channels and the related costs involved regarding the use
of same; and that the appropriate information come to the Council
prior to the joint meeting of the Regional Cable Television Committee
which Mr. Garland proposes to schedule in late January or early February.
(See communication on file in the City Clerk's Office.)
Mr. Thomas moved that the matter be referred to the City Manager
for the purpose of furnishing the requested information. The motion
was seconded by Dr. Butler and unanimously adopted.
PETITIONS AND COMMUNICATIONS: NONE.
CITY MANAGER:
POLICE DEPARTMENT: Council at its meeting on December 14, 1981,
having deferred action on a report of the City Manager in regard to
crime prevention/control, recommending the addition of ten new police
officers to expand efforts in crime prevention (assignment of two
additional officers to Neighborhood Crime Prevention and assignment of
three additional officers to Youth Bureau) and serious crime investiga-
tion (assignment of three additional officers to Detective Division
and assignment of two additional officers to illegal drug abuse/distri-
bution investigation); and that the report be referred to 1982-83
budget study, the report was again before the body.
(See report on file in the City Clerk's Office.)
Following considerable discussion of the recommendation, Mr.
Garland moved that the report be referred to 1982-83 budget study.
The motion was seconded by Mr. Harvey and unanimously adopted.
POLICE DEPARTMENT-ROANOKE NEIGHBORHOOD ALLIANCE: Council at its
meeting on Monday, December 14, 1981, having referred a report of the
City Manager in regard to a request of the Roanoke Neighborhood Alliance
to the Financial and Planning Session on December 21, 1982, the matter
was before the body.
-3-
In this connection, the City Manager resubmitted his written
report under date of December 14, 1981, recommending that the funding
request of Roanoke Neighborhood Alliance, in the amount of $41,000.00,
be referred to the Citizens' Services Committee; that Council refer
the R.N.A. request to be included in the fiscal year 1982-83 budget,
and all similar requests of other community service agencies, to the
Citizens' Services Committee; and that Council refer all endorsement
requests to the Local Option Study Committee for comprehensive review.
(See report on file in the City Clerk's Office.)
Mr. Thomas moved that the request of the Roanoke Neighborhood
Alliance be referred to the Citizens' Services Committee for study,
report and recommendation to Council, and to 1982-83 budget study.
The motion was seconded by Dr. Butler and unanimously adopted.
PUBLIC WORKS: Mr. Jimmie B. Layman, Manager, Grounds Maintenance,
appeared before Council and presented a verbal briefing on the accomplish-
ments of the Grounds Maintenance Department for the past three years.
(See report on file in the City Clerk's Office.)
Mr. Harvey moved that the report be received and filed. The
motion was seconded by Mrs. Bowles and unanimously adopted.
PUBLIC ASSISTANCE: Mrs. Corinne B. Gott, Manager, Human Services,
appeared before Council and presented a verbal briefing on changes in
the food stamp issuance system, advising that a manual issuance system
has been adopted and will be implemented on January 1, 1982, noting
that agreement on conversion to the Manual Issuance System was reached
by both the Department of Social Services and the Department of Finance;
a trial demonstration was conducted in September 1981, and the new
system met with approval from the sample group of approximately 25
clients involved in the trial; that the client education program is in
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progress at this time and no severe problems are anticipated during
transition. She noted that cost savings are estimated at $8,137.00
from the new system for the second half of fiscal year 1981-82 and
from $16,000.00 to $20,000.00 annually thereafter.
(See report on file in the City Clerk's Office.)
Mr. Landis moved that the report be received and filed. The
motion was seconded by Dr. Butler and unanimously adopted.
COUNCIL: Mrs. Bowles orally requested an Executive Session to
discuss a personnel matter.
Mrs. Bowles moved that Council concur in the request. The motion
was seconded by Dr. Butler and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Landis,
Thomas and Mayor Taylor--- 7.
NAYS: None 0.
CITY ATTORNEY:
TAXES: The City Attorney submitted a written report transmitting
draft of an Ordinance amending the City Code relating to the tax
freeze for elderly and totally and permanently disabled persons.
(See report and Ordinance on file in the City Clerk's Office.)
Mr. Thomas moved that the Ordinance be referred to the December
28, 1981, meeting of the Council for consideration. The motion was
seconded by Mr. Garland and unanimously adopted.
COUNCIL: The City Attorney orally requested an Executive Session
to discuss a matter of pending litigation.
Mr. Thomas moved that Council concur in the request. The motion
was seconded by Mr. Landis and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Landis,
Thomas and Mayor Taylor ........ 7.
NAYS: None- 0.
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DIRECTOR OF FINANCE:
BUDGET: The Director of Finance submitted a written report on
fiscal year 1982 revenues, transmitting the following eleven recommenda-
tions:
1982 Real Estate Tax - original estimate based on estimated
assessment - adjusted downward $312,507 based on actual
assessments times historical collection rate.
1982 Personal Property Tax - increases budgeted amount to
properly reflect FY81 actual collections. Values of smaller
cars holding their value much longer than originally estimated.
+$309,480
Sales Tax - 1% - adjusted downward $250,000 - reflecting what
was actually received in FY81 which was only 2% more than the
previous year. Original estimate based on a conservative 5%
growth, which for the first six months of FY82, has proved
to be far too high. Growth so far for the first six months
of this fiscal year is only .6% ahead of FY81. Also reflects
the elimination of the tax on fuel oil, etc.
Business and Occupational License Fees - based on FY81
actual collection of $5,290,339, a declining fee schedule,
and the poor performance of Sales Taxes, we are adjusting
this estimate downward $180,000 to $5,220,000.
Se
Motor Vehicle License - minor adjustment is necessary
reflecting actual collection figure for FY81 of $1,051,024 -
adjust upwards $70,000 to $1,060,000.
Interest on investments - at time of estimate one would have
never expected interest rates to remain as high as they have
so far this fiscal year. Although interest rates are current-
ly declining, they are not declining as fast as originally
planned. Another factor in this increase is the fact that
the City has not spent its undesignated fund balance and
thus, had those funds to invest. Another major factor is the
changing of the real estate collection dates to twice a
year. Historically, we had received 1/4 of our levy on
September 5 and another 1/4 on December 5. This year we
received 1/2 of the entire levy on October 5 and thus, have
had those increased investment opportunities. Adjust upwards
$100,000.
ABC Tax - adjust downwards $160,000 to reflect the figure
given to us by the State per a previous report to Council.
0
State Sales Tax- Education - adjust downward $157,000 for
same reasons as item #3 above. The tax on fuel oil which
has been eliminated at the State level affects the size of
the "pie" to be divided -- plus the factor that overall
State sales are depressed.
-6-
9. Street Construction and Maintenance - funds were budgeted
for at the FY81 level. We do not receive the actual alloca-
tion from the State until sometime in July. The figure
received in July is $388,000 more than the previous year.
10. Bulk Trash Collection - original estimate was based on
charging $9.00 for every collection made. Policy decision
made after the budget process was to get out of the business
completely effective July 1, 1982. Revised revenue estimate
reflects second collection fee of $7.50. Other adjustments
necessary to bring budget in line with new policy is to
delete the amount budgeted for capital expenditures for new
trucks and for the sale of the current refuse trucks before
June 30, 1982.
11. Law Enforcement - funds received out of annexation legisla-
tion - original estimate based on.previous year's experience -
did not know actual amount until first quarter FY82 funding
actually received. Increase $80,306.
Mr. Landis moved that the proposed budget ordinance be included
on the December 28, 1981, agenda of the Council for appropriate action.
The motion was seconded by Mr. Harvey and unanimously adopted.
FINANCIAL REPORT: The Director of Finance submitted the financial
report for the month of November, 1981.
(See report on file in the City Clerk's Office.)
Mr. Thomas moved that the report be received and filed. The
motion was seconded by Mr. Landis and unanimously adopted.
CITY CLERK: NONE.
MUNICIPAL AUDITOR: NONE.
DIRECTOR OF REAL ESTATE VALUATION: NONE.
REPORTS OF COMMITTEES:
ZONING: A report of the Board of Zoning Appeals requesting that
a study be initiated with reference to compensation of the members of
said Board, was before Council.
(See report on file in the City Clerk's Office.)
Mr. Thomas moved that the report be referred to 1982-83 budget
study. The motion was seconded by Mr. Harvey and unanimously adopted.
UNFINISHED BUSINESS: NONE.
-7-
OTHER BUSINESS: NONE.
There being no further business, the Mayor declared the meeting
adjourned at 4:45 p.m.
Clerk
NOTE:
Cassette tape will be kept on file for a period of one year from
the date of these minutes.
DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA.
December 21, 1981
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Budget Ordinances
Each year at this time, after the City audit is com-
pleted, we come back to you to make certain adjustments in the
current year's budget. As you are aware, revenue estimates are
prepared in February, and updated in late April just prior to
final adoption of the budget. Many of the estimates are not
based on actual figures since many of our due dates for local
taxes do not come until May or June.
Thus, after our yearly audit is completed, and actual
collections for the previous year are known, we adjust our revenue
estimates. This year, because of the erratic economy, high in-
terest rates, rising unemployment and lagging sales, we have
waited until now so that we might have a sounder position from
which to make our adjustments.
I will detail for you the adjustments I am recommending
we make at this time. (Exhibit A)
~1. 1982 Real Estate Tax - original estimate based
on estimated assessment - adjusted dov~ward $312,507
based on actual assessments times historical collection
rate.
Honorable Mayor and Members of City Council
Page 2
December 21, 1981
~//2. 1982 Personal Property Tax - increases bud-
geted amount to properly reflect FY81 actual col-
lections. Values of smaller cars holding their
value much longer than originally estimated.
+$309,480
3. Sales Tax - 1% - adjusted downward $250,000 -
reflecting what was actually received in FY81 which
was only 2% more than the previous year. Original
estimate based on a conservative 5% growth, which
for the first six months of FY82, has proved to be
far too high. Growth so far for the first six months
of this fiscal year is only .6,% ahead of FYS1. Also
reflects the elimination of the tax on fuel oil, etc.
4. Business and Occupational License Fees - based on
FY81 actual collection of $5,209,339, a declining fee
schedule, and the poor performance of Sales Taxes, we
are adjusting this estimate do~,rnward $180,000 to
$5,220,000.
5. Motor Vehicle License - minor adjustment is necessary
reflecting actual collection figure for FY81 of $1,051,024 -
adjust upwards $70,000 to $1,060,000.
~z'6. Interest on Investments - at time of estimate one
would have never expected interest~rates to remain as
high as they have so far this fiscal year. Although
Honorable Mayor and Members of City Council
Page 3
December 21, 1981
interest rates are currently declining, they are
not declining as fast as originally planned. Another
factor in this increase is the fact that the City has
not spent its undesignated fund balance and thus, had
those funds to invest. Another major factor is the
changing of the real estate collection dates to twice
a year. Historically, we had received 1/4 of our levy
on September 5 and another 1/4 on December 5. This
year we received 1/2 of the entire levy on October 5
and thus, have had those increased investment oppor-
tunities. Adjust upwards $100,000o
7. ABC Tax - adjust downwards $160,000 to reflect
the figure given to us by the State per a previous
report to Council.
8. State Sales Tax - Education - adjust do~ward
$157,000 for same reasons as item #3 above. The tax
on fuel oil which has been eliminated at the State
level affects the size of the "pie" to be divided --
p~us the factor that overall State sales are depressed.
9. Street Construction and Maintenance - funds were
budgeted for at the FY81 level. We do not receive the
actual allocation from the State until sometime in July.
The figure received in July is $388,000 more than the
previous year.
Honorable Mayor and Members of City Council
Page 4
December 21, 1981
10. Bulk Trash Collection - original estimate was
based on charging $9.00 for every collection made.
Policy decision made after the budget process was to
get out of the business completely effective July 1,
1982. Revised revenue estimate reflects second col-
lection fee of $7.50. Other adjustments necessary to
bring budget in line with new policy is to delete the
amount budgeted for capital expenditures for new trucks
and for the sale of the current refuse trucks before
June 30, 1982.
11. Law Enforcement - funds received out of annexation
legislation - original estimate based on previous year's
experience - did not know actual amount until first
quarter FY82 funding actually received. Increase $80,306.
Although it appears that revenues will fall below projec-
tions at this time, it is not at a large enough degree to show con-
cern. We will continue to review our revenues very closely to deter-
mine trends. Recent media stories have revealed that the Common-
wealth of Virginia is experiencing similar problems.
The City Manager concurs that the most prudent action at
this point of time is to delay the filling of positions for at
least two additional weeks, to ensure that the total Contingent
Honorable Mayor and Members of City Council
Page 5
December 21, 1981
Fund balance does not decline below $150,000 until the revenue
picture improves. With these actions, we thus align our current
spending with what we perceive to be the current revenue condi-
tion. I recommend your approval of the attached budget ordinance
at the December 28, 1981 Council meeting.
JMS:df
Attachment
ector of F~nance~
° EXHIBIT A
RECOMMENDED C~NGES TO
FY1982 BUDGETED REVENUES
Name
1982 Peal Estate Tax
1982 Personal Property Tax
Sales Tax 1%
Business & Occupational Licenses
Motor Vehicle License
Interest on Investments
ABC Tax
State Sales Tax - Education
Street Construction & Maintenance
Bulk Trash Collection
law Enforcenent
Estimate
$18,787,507
4,752,520
7,350,000
5,400,000
990,000
200,000
488 500
4,300,000
2,490,000
698,743
1,597,093
.$47,054 ~ 363
Revised
Estimate
$18,486,000
5,062,000
7,100,000
5,220,000
1,060,000
300,000
328,500
4,143,000
2,878,000
180,000
1,677,399
$46~434~899
Less Capital Outlay budgeted
for Bulk Refuse
Less Estimated value - sale
of refuse vehicles
Net
Difference
$(312,507)
309,480
(25O,OOO)
(180,000)
70,000
100,000
(160,000)
(157,000)
388,000
(518,743)
80,306
$(630,464)
- 200,000
- 300,000
$(130,464)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1981-82 General Fund Appropriation Ordinance, and providing for
an emergency.
~EREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1981-82 General Fund
A0propriation Ordinance, be, and the same are hereby, amended
and reordained, to read as follows, in part:
APPROPRIATIONS
Public Works .................................. $ 3,544,403.00
Commerical Refuse (1) ........................ 371,812.00
REVENUE
General Property Taxes ........................
1982 Real Estate Tax (2) .....................
1982 Personal Property Tax (3) ...............
Other Local Taxes .............................
Sales Tax 1% State (4) .......................
Business and Occupational Licenses (5) .......
Motor Vehicle License (6) ....................
Revenue from Use of Money and Property ........
Interest on Investments (7) ..................
Grants in Aid Commonwealth ....................
Non Categorical Aid (8) ......................
Education (9) ................................
Other Categorical Aid (10 & 11) ..............
Charges for Current Services ..................
Sanitation Charges (12) ......................
Non Revenue Receipts ..........................
Sale of Land, Buildings and Equipment (13) .o.
26,751,780 00
18,475 000 00
5,062 000 00
20,323 455 00
7,100 000 00
5,220 000 00
1,060 000 00
767 500 00
300 000 00
29,838 376 00
403 300 00
14,952 378 00
6,825 670 00
2,993 036 73
200 500 00
1,376 695 00
300 200 00
(1) Vehicular Equipment
(A01421290010) ................. ($200,000.00)
(2) 1982 Real Estate Tax (R01013150) (312,507.00)
(3) 1982 Personal Property Tax
(R01014150) .................... 309,480.00
(4) Sales Tax 1% State (R01020501) ?. (250,000.00)
(5) Business and Occupational License
(R01023505 ...................... (180,000.00)
(6) Motor Vehicle Licenses
(R01025001) ..................... 70,000.00
(7) Interest on Investments
(R01050505) ..................... 100,000.00
(8) ABC Tax (R01060501) ............. (160,000.00)
(9) State Sales Tax - Education
(R01062001) .................... ( 157,000.00
(10) Street Construction and
Maintenance (R01063005) ....... 388,000.00
(11) Law Enforcement (R01063080) .... 80,406.00
(12) Bulk Trash Collection
(R01082520) .................... (518,743.00)
(13) Sale of Equipment (R01101015) 300,000.00
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
Citv Clerk.
July
August
September
October
December
January
February
F~rch
April
June
FY79
$52O,974
492,316
519,345
507,526
513,580
539,997
548,072
711,137
573,968
457,424
526,274
555,745
Ct~.ulati~e
$1,013,291
1,532,637
2,040,164
2,553,744
3,093,742
3,641,814
4,352,952
4,926,920
5,384,344
5,910,619
6,466,364
Fk~nthly %
Increase
_(Decrease)
24%
1%
13%
6,%
7%
Y/~
9%
21%
2%
15%
6%
Cunnlative
% Increase
JDecrease)
11%
1~/~
10%
9%
9%
11%
12%
11%
11%
11%
FY80
$556,210
555,469
534,963
495,097
607,456
562,861
538,264
650,926
596,312
504,957
535,216
559,830
Cumulative
Revenue
2Y80
$1,111,679
1,646,643
2,141,740
2,749,197
3,312,059
3,850,323
4,501,249
5,097,562
5,602,520
6,137,736
6,697,566
Monthly %
Increase
(Decrease)
13%
3%
( ~0
4%
(
(8%)
4%
2%
SALES TAX REVENUE
Cur~lative
% Increase
(Decrease FY81
$574,510
l~i 582,230
~/o 538,032
5% 521,443
8% 6O4,488
~£ 584,042
6% 631,292
3% 675,897
3% 542,373
4% 499,295
4% 547,507
4% 551,358
~ative
Revenue
FYS1
$
1,156,741
1,694,773
2,216,217
2,820,706
3,404,748
4,036,040
4,711,938
5,254,311
5,753,606
6,301,113
6,852,472
bbnthly %
Increase
(Decrease)
3.0%
5.0%
.6%
(.5%)
4.0%
18.0%
4.~/o
(9.~)
1.~l
2.~l
(2.~)
CLmmlative
% Increase
(Decrease)
4. (Y/~
3. (Y/o
3.~o
2.6%
3. (Y/o
5.0%
3. (Y/o
3.0%
3.0%
2.0%
$576~319
559,475
588,298
551,543
604,457
544,388
Cumulative
Revenue
FY82
$
1,135,794
1,724.092
2,275,635
2,880,092
3,424,480
Fbnthlv %
I-ncr~se
!Decrease!
· 3%
(4. ~)
9.0%
6.0%
( . o1%)
(7. o%)
Curulative
% Increase
(Lk~crea$o)
(2.0'~)
2.0%
3.0%
2. O%
· 6°/°
UTILITY COI,]SLrf~R TAX REVENUE
Month
July
Augnxs t
September
October
~.k~ember
December
3anuary
February
~rch
April
May
3une
FY79
$534,898
566,038
596,627
605,063
465,909
446,155
491,997
548,628
567,997
538,196
482,228
488,808
Cunulative
~eve~iue
FY79
Monthly %
Increase
(Decrease)
Cumulative
% Increase
(Decrease)
$
1,100,937
1,697,565
2,302,628
2,7~8,537
3,214,693
3,7C6,691
4,255,320
4,823,317
5,361,514
5,843,743
6,332,551
(57o)
15%
(3%)
12%
(3%)
(127O)
(11%)
(8%)
(5?°)
(8?°)
(4?°)
(5?°)
(1%)
(2?°)
(3%)
(3?°)
(3%)
(3%)
FYS0
$499,494
500,574
536,368
535,515
44t,156
469,074
499,131
538,434
569,444
565,179
490,939
460,580
Cunulative
Revenue
FY80
M~nthly %
Increase
(Decrease)
Cumulative
% Increase
(Decrease)
$
1,000,068
1,536,437
2,071,952
2,513,108
2,982,182
3,481,314
4,019,748
4,589,193
5,154,372
5,645,311
6,105,892
(Y/o)
(1~/o)
(i1%)
(5?°)
5%
1%
(2%)
.3%
5?°
2%
(6?°)
(9%)
(9%)
(10%)
(9%)
(7%)
(67o)
(6%)
(5%)
(4?°)
(37o)
(4?°)
FY81
Cumulative ~bnthly Cumalative
Reventm Increase % Increase
FY81 (Decrease) (Decrease)
$525,436 $ 5.~/o
531,836 1,057,273 6.~/o
588,089 1,645,362 10.~/o
556,614 2,201,976 4.~/o
415,864 2,617,841 (5.Y/o)
436,870 3,054,711 (7.~/o)
469,149 3,523,860 (6.~/o)
535,187 4,059,048 (.6?°)
510,282 4,569,330 (10.~4)
479,111 5,048,442 (15.~/o)
450,056 5,498,499 ( 8.~£)
410,834 5,909,333 (11.~/o)
6. C~/o
7.0%
6.07o
4.~/o
2. Cf/o
1.0%
.F/~
(.470)
(2.O%)
(3.07o)
(3.07O)
FY82
$491,712
512,142
514,846
490,406
369,417
Ctrnulative
~venue
FY82
}~Jnthly
Increase
(Decrease)
Cu:~] a t:
% Incre~
(Dec rea !
$
1,003,854
1,518,700
2,009,107
2,378,524
(6.O?o)
(4.O%)
(12.0%)
(12.0%)
(ii. O%)
(5.0%)
(8.0%)
(9. O%)
(9. O%)