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HomeMy WebLinkAboutMins. 05/16/83COUNCIL, FINANCIAL AND PLANNING SESSION Monday, May 16, 1983 Minutes of the Financial and Planning Session of Council held on Monday, May 16, 1983, at 2:20 p.m., in the Council Chamber, fourth floor of the Municipal Building, City of Roanoke, with Mayor Noel C. Taylor presiding. PRESENT: Council members Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and Mayor Noel C. Taylor .... 7. ABSENT: None ........ Oe OFFICERS PRESENT: Mr. H. B. Ewert, City Manager; Mr. Wilburn C. Dibling, Jr., City Attorney; Mr. Joel M. Schlanger, Director of Finance; and Mrs. Mary F. Parker, City Clerk. The invocation was delivered by Mayor Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Taylor. PROCLAMATIONS: The Mayor presented a proclamation declaring Monday, May 16, 1983, as Local Government Day in the City of Roanoke. CITY EMPLOYEES-PERSONNEL DEPARTMENT: The City Manager introduced mr. Eric C. Turpin, who will fill the position of Manager, Personnel Management, effective June 1, 1983. MAYOR AND COUNCIL MEMBERS: COUNCIL: Mayor Taylor presented a written communication advising that it has been the practice of Council to hold meetings on the second Monday at 7:30 p.m., and on the fourth Monday at 2:00 p.m., during the months of June, July and August, and to cancel the Finan- cial and Planning Sessions for these three months, and proposing that the matter be referred to the City Attorney for preparation of the appropriate measure. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bowles moved that Council concur in the Mayor's suggestion and refer the matter to the City Attorney for preparation of the proper measure. The motion was seconded by Mr. Garland and unanimously adopted. The City Attorney was also requested to advise Council as to whether or not a measure can be adopted providing that the Council will hold its regular meetings during the months of June, July and August at 7:30 p.m., on the second Monday and at 2:00 p.m., on the fourth Monday. PETITIONS AND COMMUNICATIONS: NONE. -2- CITY MANAGER: COUNCIL: The City Manager presented a written report requesting in Executive Session to discuss a matter pertaining to potential litigation pursuant to Section 2.1-344 (a) (6), Code of Virginia (1950), as amended. (For full text, see report on file in the City Clerk's Office.) Mr. Trout moved that Council concur in the request and convene in Executive Session to discuss a matter pertaining to potential litigation pursuant to Section 2.1-344 (a) (6), Code of Virginia (1950), as amended. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Musser, Trout and Mayor Taylor-- - ..... 7. NAYS: None ...... e COUNCIL: The City Manager presented a written report requesting an Executive Session to discuss a legal matter being the terms and conditions of a contract under negotiation, pursuant to Section 2.1- 344 (a) (6), Code of Virginia (1950), as amended. (For full text, see report on file in the City Clerk's Office.) Mr. Trout moved that Council concur in the request and convene in qxecutive Session to discuss a legal matter being the terms and conditions of a contract under negotiation, pursuant to Section 2.1-344 (a) (6), Code of Virginia (1950), as amended. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council members Bowles, Butler, Garland, Harvey, Musser, Trout and Mayor Taylor ...... 7. NAYS: None ........ e CITIZENS REQUEST FOR SERVICE OFFICE-ANNUAL REPORTS: The City Manager presented an annual written report of the Citizens Request for Service Office advising that the office began its formal operation on October 16, 1978, to insure that the four major goals of the City were being met; that the office has the following major areas of responsibili- ties: consumer protection, weed and trash abatement, solicitation for charitable purposes, customer relations training, and fair housing law; and that the current staff, effective July 1, 1982, consists of one Assistant to the City Manager for Community Relations, and one Clerk-Typist II. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles moved that the report be received and file with appreciation. The motion was seconded by Mr. Harvey and unanimously adopted. -3- SCHOOLS-CITY GARAGE: The City Manager presented a written report recommending that $5,000.00 be appropriated to the Motor Vehicle Maintenance budget to cover repairs and maintenance by the Department )f Motor Vehicle Maintenance of School Maintenance and Administrative vehicles for the remainder of fiscal year 1982-83. (For full text, see report on file in the City Clerk's Office.) Mr. Harvey moved that Council concur in the report and refer the matter to the Director of Finance for preparation of the proper measure. The motion was seconded by Dr. Butler and unanimously adopted. TRAFFIC: The City Manager presented a written report recommending that Council authorize the Director of Finance to transfer $100,000.00 from the Capital Improvement General Obligation Bond Series 1982 to a new account to be established by the Director of Finance to be called Traffic Signal Improvements, to provide funds for needed modernization, updating and replacement of traffic signal installations. (For full text, see report on file in the City Clerk's Office.) Mr. Garland moved that Council concur in the report and refer the matter to the Director of Finance for preparation of the proper measure. The motion was seconded by Mrs. Bowles and unanimously adopted. CITY ATTORNEY: NONE. DIRECTOR OF FINANCE: BUDGET: The Director of Finance submitted a financial report for the month of April, 1983. (For full text, see report on file in the City Clerk's Office.) Mr. Trout moved that the report be received and filed. motion was seconded by Mr. Harvey and unanimously adopted. The Following questions raised by Mr. Harvey, the Director of Finance advised that he would like to submit an informational report to Council setting forth examples of the Enterprise Funds in layman terms. CITY CLERK: NONE. MUNICIPAL AUDITOR: NONE. DIRECTOR OF REAL ESTATE VALUATION: NONE. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. OTHER BUSINESS: NONE. -4- There being no further business, the Mayor declared the meeting adjourned at 4:20 p.m. NOTE: (Cassette tape will be kept on file in the City Clerk's Office for a period of one year from the date of these minutes.)