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HomeMy WebLinkAboutCouncil Actions 07-15-96pAl~Orr 33035 ROANOKE CITY CO UNCIL REGULAR SESSION July 15, 1996 12:30p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Member White was absent. A briefing with regard to the Comprehensive Services Act. 12:50 p.m.) (12:30 - Received and ~ed. File #72-200-304-467 Hearing of Citizens Upon Public Matters: None. ROANOKE CITY CO UNCIL REGULAR SESSION JUL Y 15, 1996 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Member White was absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. 2 0 MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO A~__E_ INTERESTED IN OBTAINING A COPY OF ANY ITEM ,LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK S OFFICE, ROOM 456. PRESENTATIONS: 1996 State of the City Address. Mayor David A. Bowers. Referred to the City Manager for study, report and recommendation to Council. File #175.200.277-293-336-392-450-488-525 Recognition of Miss Kristen L. Simpson for her heroic rescue efforts while tubing down the Roanoke River. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY OoNFE TMHOETIiOT~~.ERE WILL BE NO SEPARATE DISCUSSION ___IF_ DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the regular meetings of City Council held on Monday, April 1, 1996, and Monday, April 15, 1996; City Council's public hearing on the Modified Ward System held on Monday, April 22, 1996; Public Interviews of School Board Applicants held on Thursday, April 25, 1996; and City Council's budget public hearing held on Monday, April 29, 1996. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. C-3 C-4 C-5 RECOMMENDED ACTION: File #110-132 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Concur in request for Council to convene in Executive Session. A communication from Mayor David A. Bowers with regard to the furore direction of the Roanoke Valley Convention and Visitors Bureau in light of the recent resignation of its Executive Director. RECOMMENDED ACTION: Refer to the City Manager for review and report File #293-336 to Council within 60 days. A communication from Council Member James O. Trout tendering his resignation as a Commissioner of the City of Roanoke Redevelopment and Housing Authority Board of Commissioners. RECOMMENDED ACTION: Receive and file the communication and accept File #15-110-178 the resignation. A communication from Council Member William White, Sr., tendering his resignation as a Commissioner of the Hotel Roanoke Conference Center Commission. RECOMMENDED ACTION: Receive and file the communication and accept File #15-110-247-258 the resignation. 4 o I~EGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: Presentation by Robert W. Glenn, Chairman, Roanoke Regional Chamber of Commerce Board of Directors, in connection with increasing communications between City Council, City staff and the business community. (10 minutes) Received and filed. File 099 b. Other Hearing of Citizens: None. 4. PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board requesting appropriation of $50,000.00 from the fiscal year 1996-97 Capital Maintenance and Equipment Replacement Program for the procurement of two lawn mowing tractors by the Parks and Recreation Departm_ ent, in accordance with the contract between the Schools and the Parks and Recreation Department; and a report of the Director of Finance recommending that Council concur in the request. Adopted Budget Ordinance No. 33035-071596. (6-0) File #60.67-270-361-467-472 REPORTS OF OFFICERS: a. CITY MANAGER: None. 1. A report recommending execution of Community Development Block Grant Contracts for Services with various agencies to provide public services, employment training, services to the disabled, direct economic development assistance, neighborhood improvements and planning activities. FAildeOneo. d Resolution No. 33036-071596. (6-0) ~.58.72.100.128.178.200.226-236-246-296-304=335'3~' 450-467-488 A r.e.q, uest of the West End Center for appropriation of an additional $11,000.00 in CDBG r~erve, f..unds to be used toward ~urchase of the former Landis B.mld.',m,g. was referred to the City Manager for report to Council w~thin 30 days. File #236-296 A report recommending an amendment to the City Code to authorize the City Manager to negotiate contracts and modify fees charged for use of Victory Stadium. Adopted Ordinance No. 33037-071596. (6-0) File 024-67-122-289 A report recommending transfer of $300,000.00 for expenses related to traffic signal controller replacement. Adopted Budget Ordinance No. 33038-071596. (6-0) File #20-60-217-514 A report recommending award of three-year engineering services agreements to Hayes, Seay, Mattem and Mattem, Inc., and Mattem and Craig, Inc., for bridge inspections. Adopted Resolution No. 33039-071596. (6-0) File #102.181-313-369-405-516 bo A report recommending that the City Manager be authorized to reject all bids received for one new fire aerial apparatus, revise specifications and readvertise for bids. Adopted Resolution No. 33040-071596. (6-0) File #70-472 DIRECTOR OF FINANCE: A report recommending encumbrances as of June 30, reappropriation of outstanding 1996. Adopted Budget Ordinance Nos. 3;5041-071596, 33042-071596, 33043-071596, 33044-071596, 33045-071596, 33046-071596, 33047-071596, 33048-071596, 33049-071596, 33050-071596, 33051-071596, 33052-071596, 33053-071596, and 33054-071596. (6-0) File #27.44.60.192.247.258-268-299-301-331-361-396-467'468 0 REPORTS OF COMMITTEES: None. 0 UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao Ordinance No. 33029, on second reading, authorizing the lease of certain City-owned property to the State Department of Health, upon certain terms and conditions. Adopted Ordinance No. 33029-071596. (6-0) File #22-166-373-468 7 bo Co dj Ordinance No. 33034, on second reading, granting a conditional permit to Briar Oak Investment, L.L.C., for a facade of an existing structure encroaching over and into the right-of-way and airspace of approximately 4 1/2 inches along the front of the building located at 15 East Salem Avenue, Official Tax Nos. 4010309, 4010311 and 4010313, upon certain terms and conditions. Adopted Ordinance No. 33034-071596. (6-0) File #32.58-166-169-468-481 A Resolution changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, August 5, 1996. Adopted Resolution No. 33055-071596. (6-0) File #132-467 A Resolution appointing Council Member C. Nelson Harris as Council's liaison to the Roanoke Neighborhood Partnership Steering Committee. Adopted Resolution No. 33056-071596. (6-0) File #132-488 MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Vice-Mayor Wyatt inquired as to the status of appoint.m...ent of the Task Force to study ~t~e question, of some form of modIfi _e~l w~a[d system for e!ecting City Council M. ~embers;.wh.e. reupon, the t21zy Manager advised that he would provide Council w~th a status report. File 040-110-132 8 10. The City Manager was requested to provide Council with a status report on the Community Relations Task Force. File #11-110 Council concurr .~.~ in the appointm.ent of .three city representatives to the Metropohtan Transportati.on D~strlct Study Committee. (Three representatives will be appointed by Roanoke County.) File #SS-Il0 b. Vacancies on various authorities, boards, commissions and committees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CERTIFICATION OF EXECUTIVE SESSION. (6-0) Appointed Council Member White as a member of the Water Resources Committee. File #132-468 Reappointed Donna S. Norvelle as the City's representative to the Fifth Planning District Disability Services Board. File #110-200-353 Appointed James H. Smith as a member of the Youth Services Citizen Board for a term ending May 31, 1999. File #15-110-304 Recessed at 4:30 p.m. 9 ROANOKE CITY CO UNCIL REGULAR SESSION JULY 15, 1996 7:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -= Roll Call. Council Member White was absent The Invocation was delivered by Mayor David A. Bowers The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. Ao Request of Old Southwest, Inc., to address Council with regard to replacement of bollards along the road through Highland Park. (10 minutes) The C!ty Manager was instructed to identifY funds in the approximate amount of $15,000.00 for installation of bollards. File #66-67-165 Request of Maple Avenue Associates, Inc., represented by Edward A. Natt, Attorney, to appeal a decision of the Architectural Review Board in connection with a request for a Certificate of Appropriateness to demolish a structure located at 1422 Maple Avenue, S. W. Edward A. Natt, AttorneY. · ecision of the Architectural Revi.e..w. Board to Council affirmed the ~ . . ......r~r e demolition of the building located at 1422 Maple ~wu , File #51-216-249 P~UBI,IC HEARINGS: Public hearing on the request of Charley Davis that a certain 0.477-acre tract ofland lying on the north side of Route 24, west of FitCh Street and south of Bullitt Avenue, S. E., described as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, be rezoned from RM-2, Residential Multi- family, Medium Density District, to C-2, General Commercial District, subject to c.~_ain conditions proffered by the petitioner. Edward A. Natt, Attorney. The matter was referred back to the City Planning Commission for further study and report to Council. File #51 Be Co Public hearing on the request of Douglas E. Caton that a portion of a C.~-~__a_in tract of land located at Official Tax Nos. 7090506 and 7090501, fronting Orange Avenue and King Street, N. E., be rezoned from C-2, General Commercial District, to RM-2, Residential Multifamily District, and RS-3, Residential Single-family District, to RM-2, Residential Multifamily District, subject to certain conditions proffered by the petitioner. David C. Helscher, Attorney. Adopted Ordinance No. 33057 on first reading. (6-0) File #51 Public hearing with regard to amendment and revision of Chapter 36.1, Z~lillg, Code of the City of Roanoke (1979), as amended, to define outdoor storage in order to eliminate a source of blight in older residential neighborhoods. John R. Marlles, Agent, City Planning Commission. Adopted Ordinance No. 33058 on first reading. (6-0) File #24-51-488 OTHER HEARING OF CITIZENS: None. Roanoke, Virginia July 15, 1996 Honorable Mayor and City Council Roanoke, Virginia Members of Council: Please reserve space on Council's Agenda Monday, July 15, 1996, for a briefing regarding the Comprehensive Services Act. Respectfully submitted, °bM~tagHe~rber WRH:gr ITY OF ROANOKE COMPREHENSIVE SERVICES ACT VIRGINIA,CHARTERED 1882 Comprehensive Services In 1992, the Co Services Act (CSA) for at-risk youth and famil ~es was enacted by the General Assembly of Virginia. The Act created a collaborative interagency system of services and funding that is: (a) child-centered, (b) family-focused, and (c) community-based when addressing the strengths and needs of troubled and at-risk youths and their families. The CSA required the consolidation of eight categorical funding streams from the Departments of Social Services, Education, Youth and Family Services, and Mental Health/Mental Retardation and Substance Abuse Services into a State Funds Pool which is distributed on a formula basis. The purpose of the CSA is to provide greater flexibility in the use of these funds to purchase services based on the strengths and needs of youths and families and to place authority for making program and funding decisions at the community level. Mandated Tar§e~ Population The CSA mandated target population to be served as: Children/youth placed for the purposes of special education in approved private school educational programs; Handicapped children/youth placed by local Social Service agencies or the Department of Youth and Family Services in private residential facilities or across jurisdictional lines in private, special education day schools, indicated in the Individualized Education Plan, while living in foster homes or child-caring facilities; and Children for whom foster care services, as defined by Section 63.1-55.8, are being provided to prevent foster care placements, and children entrusted to Social Service agencies by their parents or guardians or commi~ed to the agencies by any court Funding Formula for the Comprehensive Services Act The following State dollars defined as FY 1991-92: ~la shall be used to compute a Iocality's allocation of ~ss of the amount it received in the base year which i: * Total youth population age 0 - 17 years as reported in the US Census; , Food stamp recipients in households with a child under the age of 18 as reported by the Department of Social Services; * Founded and reason to suspect child protective services complaints as reported by the Department of Social Services; * Seriously emotionally disturbed or learning disabled children as reported by the Department of Education; and * Juvenile Court intake complaints as reported by the Department of Youth and Family Services Formula Percent 33.33 33.33 17.75 10.34 5.25 The data used to compute this formula shall be updated annually based on the latest available data. Mana§emen¢ $~ruc~ure and Management Team (CPMT) and Roanoke Interagency Council (RIC) · Director of Human Development, City Government · Department of Juvenile Justice, Director · Department of Social Services, Superintendent · Department of Education, Superintendent* · Alternate: Executive for Student Services · Health Department, Director * · Alternate: Public Health Nurse Supervisor · Communi~/Private Provider, Executive Director · Parent Representative Management Structure (Continued) · Manager Team · Departmenl Justice, Probation Supervisor · Department of Social Services, Chief Service Supervisor · Department of Education, Director of Special Services · Community Services Board, Director of Child and Adolescent Services · Health Department, Public Health Nurse Supervisor · Parent Representative · Family Assessment and Planning Team (5 Teams - each meet monthly) Each team has a representative from: · Department of Juvenile Justice · Department of Social Services · Department of Education · Community Services Board · Health Department · Parent Representative Referral Process for CSA Funding of Services Referral is tJ by a public or private agency, a parent, or a child/youth,~e Family Assessment and Planning Team (FAPT) which meets weekly. ' The FAPT develops for the client an Individual Family Service Plan which may include services to be funded by the CSA State Funds Pool. Recommendations for CSA funding of services is referred to the CSA Manager Team. II. The CSA Manager Team, who meets twice monthly, reviews the recommendations submitted by FAPT for CSA State Funds Pool funding of services. The Managers may authorize CSA funding for services. Authorizations for CSA-funded services are referred to the Roanoke Interagency Council. III. The Roanoke Interagency Council, who meets monthly, reviews for ratification the Manager Team's authorizations for CSA State Funds Pool funding of services, Funding Trends Revenue for the/services continues to be solely from the State. The FY 1996-97 State reg~ will be 67.21% of the CSA base allocation. This is a revenue increase of I. 12% over the previous fiscal year, which is in keeping with the past two fiscal years. Revenue for a Supplemental Allocation also continues to be solely from the State. The FY 1996-97 State revenue of the Supplemental Allocation will be 74.06%, which is an increase of 1.74% above that of the past three fiscal years. Net expenditures for CSA FY 1996-97 of $7,218,805 are projected with a CSA allocation of $4,968,628 and a projected supplemental allocation request of $2,250,177. Projected expenditures reflect a II. 19% increase over FY 1995-96. This increase is almost exclusively attributed to the provision of services for the mandated target population. The emotional and behavioral demographics of this population reflect a progressive increase in the number of children/youth who have the more severe types of dysfunction, and many of whom have multiple dysfunctions. The needs of the population mandate the more expensive therapeutic out-of-community interventions. Funding Trends (Continued) In particular, the roi lowing factors contribute to the escalation of the FY 1996-97 CSA mandated expenditures: The increase in the number of children in the custody of DSS who are in out-of-home placements, either in foster care or in out-of-community residential placement; The increase in the number of children in the custody of DSS whose emotional and/or behavioral needs require the more expensive therapeutic out-of-community residential placements; and The increase in the number of school-initiated residential placements mandate in the student's Individualized Education Plan. Overview of the Roanoke City's CSA Funding Fiscal Supplemental Total FY Net Local Share Year Allocation Allocation Allocation Expenditures Expended !993-94 $3,202,187 $1,011,567 $4,618,584 $4,597,576 $1,604,437 1994-95 4,052,508 $1,203,019 5,255,527 4,782,775 1,574,176 1995-96 4,125,2S0 2,604,150 6,729,400 6,492,826 2,054,468 1996-97 4,968,628 2,250,177* 7,218,805' 7,218,805' 2,213,405* * Projected figures. Number of man Fiscal Year Comprehensive Services Trends children/youth receiving CSA-funded services: Department of Social Services Roanoke City Schools Average/Month Average/Month Non-Residential Residential 1993-94 237 62 3 1994-95 217 59 6 1995-96 244 69 6 Unduplicated count of all children/youth receiving CSA-funded FY I (12 Mos. FY 1993-94 (I 3 Mos.) FY 1994-95 (I 2 Mos.) 408 378 Average/Month Residential services: 995-96 - Projected) 38O Funding Categories ~ ~~~~~~landated: · Example: Youth Haven II Residential, Private, Mandated: · Foster care placements · Residential placements for children in the custody of Department of Social Services (Ex: The Pines) · Residential placements for seriously emotionally disturbed and/or behaviorally disturbed children who are unable to be educated in Roanoke City's schools (Ex: Bridges Treatment Center) Non-residential, Public, Mandated: · Community services for this category are unavailable Funding Categories (Continued) · CommuniZed private day specialized education program for seriously emotionally disturbed and/or behaviorally disturbed children (Minnick Education Center) · Community-based private day special education program for learning disabled children (The Achievement Center) Residential, Public, Non-mandated: · Blue Ridge Community Services' "Children Residential Center", which closed in 1995 · One-on-one supervision of a youth at Youth Haven I Residential, Private, Non-mandated: · Out-of-community residential placement for a non-mandated child/youth - i.e., Court-referred youth Funding Categories (Continued) ¢ N~ Non-mandated: · Home-based services or day treatment services provided by Blue Ridge Community ~ervices for non-mandated children/youth Non-residential, Private, Non-mandated: · Prescribed medications · Neuropsychological exam · Individual and family counseling Case Assessment Case · Case opened to Prevention Services August 30, 1994 · Referred for Prevention Services by Pat Buston, LCSW - Center for Behavioral Sciences Presenting Problem: · Divorced mother of five special-needs children is overwhelmed by out-of-control children. Goal: · Provide wrap-around services to family to maintain five children in custody. ¢ P~renr~l Case Assessment (Continued) · Mother has five children ages seven to sixteen, all of whom have special needs. Divorced since July, 1993, she has le§al custody of the children and is unable co maintain control of chem. She is unable to set limits with the children, and there are no consistent consequences for their actions, which include verbal abuse, physical aggressiveness and destruction of property. The mother is completely overwhelmed by the chaos which she reports did not exist when her husband was at home, because he threatened the children. She says he was not abusive. Case Assessment (Continued) Mother :ounseling with Pat Buston, LCSW, at the Center for Behavioral Sciences (CBS), and she was receiving medication management, by David Scheiderer, MD.., at the Department of Psychiatric Medicine (DOPM) during 1994. The mother was hospitalized at Roanoke Memorial Hospital Rehabilitation Center July 10-13, 1994, because she "just couldn't handle things anymore". She was taking Zoloft for depression and Trazadone to help her sleep. The family is no longer seen at CBS or DOPM, effective February, 1995, due to safety issues which arose when two of the children were screened by E.O.S. and other incidents with the children being out of control. The mother is currently not in counseling, nor is she taking medication, because her Medicaid eligibility was revoked due to a cash settlement she received from an automobile accident. She is scheduled for an intake with Blue Ridge Community Services Adult Counseling on 3-27-95. Case Assessmen~ (Continued) The father,~i~is father of all five children, has recently moved to a one bedro~~)me in Roanoke City from Rocky Mount. He has remarried ~nd I~as little contact with the children. Every six weeks or so, he may take some of the children on an outing for a couple of hours. The f~ther pays $500/month in child support. The mother reports that he seems to take pleasure in the fact that she has a difficult time with the children, and he has told the children that the child support money is theirs to spend. He occasionally threatens to file for custody, but he never does Background on Children: · The first child, 16, is enrolled in the Educable Mentally Disabled tenth grade class at Patrick Henry High School. Her IQ. falls within the mildly mentally retarded range. She is assaultive and verbally abusive to her mother and siblings. She also has been destructive at home. She refuses to go to school, but she occasionally attends if her mother takes her. Case Assessment (Continued) The offered a work/study program to allow her to rec vocational training at ARC - Center for Human Development. She was prescrib,ed Zoloft for depression by Dr. Aqui at DOPM, but she threw the pills away refusing to take them. She has recently started taking them again. She was approved for case management services through Blue Ridge Community Services Counseling and Life Skills Center with Janet McMillian. · The second child, 14, is enrolled in the Learning Disabled class at Stonewall Jackson Middle School where is he repeating the seventh grade. Mark has been diagnosed with ADHD and Tourette's Disorder. He is currently taking Clonadine and Cylert as prescribed by Steven McNeil, MD. He was seen for counseling by Pat Buston, LCSW at CBS during 1994 with little improvement Case Assessment (Continued) His motherhim at Sanctuary from September 4 to October 15 1992, becau~ per outbursts and destruction of property at He is verbally abuse, physically aggressive and does not attend school regularly. He ~vas admitted voluntarily to Virginia Baptist Hospital for a psychiatric assessment from August 24 to September 3, 1994, as recommended by Dr. McNeil because of suicidal ideation. He continues to be the parent and gain control at home with threats and aggression. This agency arranged a placement at the presbyterian Home for thirty days, but he refused. A CHINS petition was filed to have placement court-ordered. He was at the Presbyterian Home October 27-30, 1994, until his mother removed him when he was injured. This agency funded a placement at the Baptist Home Emergency Cottage December 7, 1994, to January 14, 1995, and he did fairly well there. He was denied admission to Youth Haven II due to his severe ADHD. At the close of the court involvement, he was ordered to attend school regularly and his mother was ordered to attend DSS parenting classes and cooperate with services. The third Case Assessment (Continued) 3, is enrolled in the Educable Mentally Disabled seventh grade class at Jackson with a "borderline" IQ and a diagnosis of ADHD. Herlschool attendance is very poor and school may pursue Long Term In-Home Services has been working with this child as the "target" child. She is now seeing Dr. BRCS since the case is open in her name. truancy charges. Other behaviors include verbal abuse, physical aggressiveness and property destruction. She was in counseling with Pat Buston, LCSW and medicated by Dr. McNeil who prescribed Ritalin and Imiprimine. She refuses to take these medications regularly. She was receiving Deprovera, birth control, shots through Planned Parenthood, but she now refuses birth control. She was placed by her mother at the Baptist Home Emergency Cottage from May 20 to June 19, 1994, for her behaviors, but she did not successfully complete the program. Since November, 1994, Blue Ridge Community Services the family with McNeil out of The fourth fourth grad~ Case Assessment (Continued) 10, is enrolled in the Severely Emotionally Disturbed at Fallon Park Elementary School. He is also LD was taking Clonadine and Dexedrine for his ADHD as prescribed by Dr. McNeil. This Fhild exhibits destructive and assaultive behaviors at home and at school. He was seen for counseling at CBS by Rebecca Ewell, LCSW, but is no in counseling at BRCS with Lisa Wade-Wise. He was admitted, voluntarily, to DeJarnette as recommended by Dr. McNeil for violent behaviors and self-destructive behaviors on December 7, 1994. He was discharged January 20, 1995, with diagnoses of Dysthymic Disorder, Oppositional Defiant Disorder, ADHD and LD. He now takes Clonidine and Prozac, with Trazadone to help him sleep. The Roanoke City School system is seeking a specialized day school placement for him. Case Assessment (Continued) The fifth chilcle~~ enr. olled in the first grade Educable Mentally Disabled class at Fallor~lll~ Hts full scale IQ. is 67. He takes Ritalin and Imiprin ~i for his ADHD~s'~iagnosed by Dr. McNeil. Robert Collins, MD. follows him for medication management. The child exhibits frequent violent outbursts with verbal and 'physical assaults at home and at school. Summary and Recommendation: · The mother continues to be overwhelmed and shows ineffective and inconsistent parenting. At times, she seems ready to give up, but does not want to lose her children. Home life is so chaotic that the most intensive service available at present, through Blue Ridge Community Services, is only able to provide about 10-20 hours per week. She needs constant assistance in the home daily to maintain some organization and control. She needs daily assistance to follow through with behavior management and limit setting from the time the children get up to bed time. Because of the daily crises this family experiences, structure is imperative to keeping the children in the mother's custody. I recommend or Lutheran Case Assessment (Continued) ling intensive service options with Fidura and Services. These agencies may be able to provide a tailor-made service specifically to meet this family's needs. Services: (Past/Present/Offered) · Center for Behavioral Sciences - Family/individual Counseling · Department of Psychiatric Medicine - Dr. McNeil for Medication Management · Roanoke City Schools - Special Education Services · Blue Ridge Community Services - Long-term In-Home Services, Counseling and Life Skills Center, Child Counseling Services · Planned Parenthood · Sanctuary · Roanoke City Department of Social Services - Prevention Services, Parenting Classes Case Assessment (Continued) Family Income: 500.00 411.34 411.34 411.34 411.34 Child Support/Month First Child - SSI/Month Second Child - SSI/Month Third Child - SSI/Month Fourth Child - SSI/Month $2,145.35 Month - Total Professionals Case Assessment (Continued) ~nt Involved: · Mother. Blue Ridge Community Services Intake and Assessment Services 422 Elm Avenue, Roanoke, VA 24016 345-5970 · First Child: Blue Ridge Community Services Counseling and Life Skills Center 1315 Second Streer~ Roanoke, VA 342-6003 Janet McMillan 24016 Case Assessment (Continued) · Second Ch Associates in Cognitive Therapy Services 4370 Starkey Road, Roanoke, VA 24014 989-8939 Rick Lupacchino, LCSW Richard Leggett, MD. · Third Child: Blue Ridge Community Services In-Home Services/Outpatient Counseling 1125 First Streer~ Roanoke, VA 24016 981-1102 Malora Hylton and Connie Poindexter Steve McNeil, MD. Counseling and Life Skills Center - Waiting List Case Assessment (Continued) · Fourth Chil Blue Ridge Community Services Child and Adolescent Outpatient Counseling 1125 First Street, Roanoke, VA 24016 981-1102 LisaWade-Wise Minnick Education Center- Waiting List · Fifth Child: (and Other Children) Physicians to Children, Inc. 1201 Third Street, Roanoke, VA 344-9213 Robert Collins, MD. 24016 Year-to-Date Expenditures Comparison CSA FundsIome-based Services $32,737* vs. Possible Costs for Placements** Child Connections Grafton Barry Robin Bridges Hughes Child Center I $1,609 N/A N/A N/A N/A N/A 2 $1,609 N/A $8,850 $7,354.20 $20,464.20 N/A 3 $1,609 $9,000 N/A $7,3S4.20 $10,464.20 N/A 4 $930 N/A $8,850 $7,354.20 $10,464.20 $4,93 I. I 0 5 $930 $9,000 $8,850 $7,354.20 N/A $4,93 I. I 0 * CSA home-based services for children from September I, 1995 - June 30, 1996. ** Based on March, 1995 prices for 30-day month, average services. Comprehensive Services Ac~ for A~-Risk Youth and Families 1996 Le§islation Impactin§ CSA Senate Origination SJR- 93 (Houck) Authorizes a joint legislative study of CSA including both the successes and difficulties experienced by localities, review the status of HJR 56 study recommendations and recommend additional measures to improve CSA. The work must be done in cooperation with SJR 123 JLARC. SJR - 123 (Gartlan) Authorizes the Joint Legislative Audit and Review Commission (JLARC) to study the CSA including the administration of CSA by both State and local governments, including but not limited to the information, administrative, financial, and accounting requirements; forecasting utilization; and delivery of services to make recommendations for improving program services and strategies for cost containment. The work must be done in cooperation with SJR 93 above. The work must be completed in time for the 1998 Session of the General Assembly. M~ry F. P,.rkm', CMC/AAE Cay Ck~rk CITY OF ROANOKE Office of the City Clerk 8~ndm H. Eakin Deputy cay C~erk July 22, 1996 File #175-200-277-293-336_392.450.488.525 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the 1996 State of the City Address which was presented by Mayor David A. Bowers at a regular meeting of the Council of the City of Roanoke on Monday, July 15, 1996. On motion, duly seconded and adopted, the State of the City Address was referred to you for report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~4~I3ENOAUULY. 15 1996 STATE OF THE CITY MAYOR DAVID A. BOWERS JULY 15, 1996 VICE-MAYOR VVYATT AND MEMBERS OF ROANOKE CITY COUNCIL: lAM PLEASED TO REPORT FOR THE FOURTH TIME THAT THE STATE OF THE CITY OF ROANOKE IS "ALL-AMERICA TERRIFIC!" EACH YEAR, I FIND MYSELF CHALLENGED BY THE PREPARATIONS FOR MY STATE OF THE CITY ADDRESS BECAUSE OF OUR BUSY SCHEDULESAND HECTIC AGENDA OF DEVELOPMENT FOR OUR CITY. IT IS OFTEN HARD TO LOOK BACK AND SEE ALL THE TRULY MEMORABLE AND REMARKABLE ACCOMPLISHMENTS WE, AS A COUNCIL, HAVE ACHIEVED IN CONJUNCTION WITH OUR CITIZENS. EACH YEAR, THE REPORT FOR ROANOKE SEEMS TO JUST GET BETTER AND BETTER, AND, YET, EACH YEAR, lAM CONVINCED THAT OUR CITIZENS DO SHARE IN THE BELIEF THAT ROAN,,OKE'S FINEST HOUR IS JUS,,T, AROUND THE CORNER, AND, THAT "I'HE BEST IS YET TO COME! SOMETIMES, ITHINK THAT OUR CITIZENS DO NOT FULLY APPRECIATE THE BLESSINGS OF OUR LIFE IN THIS GREAT CITY, BUT OTHERS CERTAINLY DO RECOGNIZE THE GREATNESS OF ROANOKE. THAT IS WHY PARENTING MAGAZINF, EARLIER THIS DECADE, NAMED US ONE OF THE TOP TEN LOCATIONS IN THE NATION FOR RAISING A FAMILY. THAT IS WHY ~ ~ RATED ROANOKE THE SIXTY-SECOND MOST LIVABLE CITY IN AMERICA THIS YEAR, AN INCREASE OF 15 POINTS OVER OUR SEVENTY-SEVENTH RANKING LAST YEAR. ONLY CHARLOTTESVILLE RANKED HIGHER THAN ROANOKE AMONG VIRGINIA CITIES IN THAT CATEGORY, AND IT WAS INTERESTING TO NOTE THAT PROGRESSIVE CITIES SUCH AS GREENSBORO, NORTH CAROLINA, AND NORFOLK, VIRGINIA, RATED POORER THAN ROANOKE. LET US NOT ALSO FORGET THAT OUR COLLEAGUES FROM THE VIRGINIA MUNICIPAL LEAGUE, JUST ,,LAST FALL, 1995, RECOGNIZED THE CITY OF ROANOKE WITH THE PRESIDENT'S AWARD," WHICH IS THE HIGHEST HONOR AWARDED BY THAT STATE ASSOCIATION. FINALLY, WE COULD NOT POSSIBLY FORGET THAT, JUST LAST MONTH, ROANOKE WAS NAMED, FOR THE FIFTH TIME, AS AN "ALL-AMERICA CITY." THE COMPETITION WAS TOUGH, ,,WITH 105,APPLICANTS AND 30 FINALISTS, BUT ROANOKE WAS A SHINING WINNER AS ONE OF THE TOP TEN CITIES IN AMERICA. ,, THIS NEW COUN,ClL, AS IT TAKES OFFICE, CERTAINLY HAS BIG SHOES TO FILL. PREVIOUS COUNCILS HAVE BEEN COURAGEOUS, DYNAMIC, AND PROGRESSIVE IN THE LEADERSHIP OF OUR CITY AND OUR VALLEY, AND THAT HISTORICAL PERSPECTIVE SHOULD EMBOLDEN THIS COUNCIL TO "REACH FOR THE STARS" IN AN EFFORT TO MAKE THIS NEXT YEAR, AND EACH SUCCEEDING YEAR, EVEN BETTER AND BETTER FOR ROANOKE. THE PAST COUNCILS SHOULD BE COMMENDED FOR THEIR HISTORIC ROLE IN REHABILITATING AND REOPENING THE HOTEL ROANOKE, DEVELOPING WITH REGIONAL GOVERNMENTS THE $40 MILLION TRASH TRAIN AND TRASH TRANSFER STAT_i.O._N.,...IM_P,R.O.,~VEMevEeN~:SMTOANTDHEA $$$311 ON SEWAGE TREATMEN/ ~'L~ o-~-,.. , TO OU. W^T R nm~'~'~''""'""EMENT F ROANOKE FOR THREE do s ou. CONSECUTWE YP-/~- ~ nc: .v,,,,,~-,- --.- ,Y UP GIVEN OUR EASE AND TOURISM IS WA , CONTINUING TO INCR_I. EARS IN THAT . UL INITIATIVES OVER THE LAST_F_OUR Y . SUCCESSF _ T GIVEN ENOUGH D HERHAPS WE HAVE NO REGAR · S WHICH, IN MY RECOGNITION TO ROANOKE CITY SCHOOL , OPINION, ARE NOW "BETTu~ "" '*"" ....,, ~.~,.-n,~, ~'Vbl~, AND "BETTER THAN THE REST," AND "THE BEST OF THE BEST" IN OUR REGION. TRULY, THE TREND8 AND STATISTICS FOR OUR COMMUNITY ARE REMARKABLY POSITIVE, YET WE HAVE MAINTAINED THAT OLD VIRGINIA TRADITION OF REMAINING FISCALLY STABLE AND FINANCIALLY CONSERVATIVE, AND HAVE MAINTAINED OUR AA BOND RATING DESPITE SOMETIMES UNCERTAIN NATIONAL ECONOMIC TRENDS. THE TASK OF COMPLETING OUR GOALS IS NEVER ENDING, AND THERE IS MUCH YET TO BE COMPLETED: · INTERSTATE 581 INTERCHANGE AT VALLEY VIEW · HENRY STREET ° LOW-BAND TOURIST RADIO ON INTERSTATE 81 · VICTORY STADIUM IMPROVEMENTS · RAILWALK · METROPOLITAN TRANSPORTATION DISTRICT · IMPROVED SCORES AND GRADUATION STATISTICS AND ACHIEVEMENT OF OTHER EDUCATIONAL GOALS OUTLINED BY THE SUPERINTENDENT OF ROANOKE CITY SCHOOLS · JOINT CITY- COUNTY EMPLOYEES GROUP HEALTH PROGRAM OUR EFFORTS IN COMPLETING THIS AGENDA, AND SE'I'TING FORTH A NEW AGENDA, CAN ONLY BE DONE SUCCESSFULLY IF WE FOLLOW THE PROVEN RECORD OF PREVIOUS COUNCILS INVOLVING OUR CITIZENS IN THE DECISION-MAKING PROCESS OF OUR LOCAL GOVERNMENT. THAT I$ WHY I COMMEND THIS COUNCIL ON AGREEING TO PURSUE THE VISIONING PROCESS BEGINNING THIS WEEK. YOU ARE ALSO TO BE COMMENDED FOR FOLLOWING THE RECORD OF PREVIOUS COUNCILS IN CONTINUING WITH ROANOKE VALLEY TELEVISION, CHANNEL-3 COVERAGE OF ROANOKE CiTY COUNCIL MEETINGS AND JOINT MEETINGS WITH OUR SCHOOL BOARD, 3 HOUSING AUTHORITY, PLANNING COMMISSION, AND STATE LEGISLATORS. IN AN EFFORT TO CONTINUE THIS COLLABORATION OF OUR CITIZENS, lAM PLEASED TO ANNOUNCE MY INTENTION TO HOLD THREE SUMMITS WITHIN THE NEXT SIX MONTHS. AS YOU MAY RECALL, I HAD PROMISED TO HOLD ONE SUMMIT IN 1992, FOLLOWING MY INITIAL ELECTION AS MAYOR. HOWEVER, THAT SUMMIT PROVED SO SUCCESSFUL, AND SO MANY PEOPLE WANTED TO BE INVOLVED, THAT I SUBSEQUENTLY CONVENED FIVE OR SIX ADDITIONAL SUMMITS OVER THE NEXT TWO YEARS TO ENLIST THE COMMENTS OF OUR CITIZENS IN OUR LOCAL GOVERNMENTAL PROCESS. THAT WAS A VERY SUCCESSFUL CITIZEN INVOLVEMENT EFFORT, AND I WANT TO BEGIN IT ALL OVER AGAIN AS I BEGIN MY SECOND TERM AS YOUR MAYOR. ACCORDINGLY, I WOULD LIKE TO ANNOUNCE TODAY THAT THE FIRST SUMMIT WILL BE HELD ON WEDNESDAY, ^u~us~ ~. ~. ^~ ~z~^~,~c~ .^,, ^~ ~.~ ~~so. ,,CENTER AND WILL BE A GENERAL DISCUSS,!ON ENTITLED, COMMUNITY VOICES/LISTENING TO ROANOKE. THE SECOND UMMIT, WHICH I HOPE TO CONVENE IN THE FALL UP ON MILL ?..-., ,,.,-,-.,,,, ~,/.~PECIFICALLY DEAL WITH IMPROVEMENTS _T._O ~Ju~, ,~,.", '"'-'--_'_ .... -,-, ,,-- v.-^D onn AND BEYOND, AND SET I-Ul~/mc: .~.r~n -_,,,,.,0 THE MOUNTAIN, ITIONAL ENVIRONMENTAL L ALSO ADDRESS SOME ADD W,L ,EWE.ED P,OTECT,ON. ,SSUES. SUCH AS_.M.O..U."_.T.AJ"~.V...,..,.,.,~, PLANN,N~ STA~ES, IRD SUMMIT, STILL IN/1'1"' i--r~,=,-,,v,,,.,n ~LL INVOLVE DISCUSSION OF YOUTH ACTIVITIES AND YOUTH CRIMES. FINALLY, I WANT TO PROPOSE THAT COUNCIL SET A COURSE ON THREE ADDITIONAL AREAS OF IMPROVEMENT AND CIVIC BE'I'TERMENT FOR OUR COMMUNITY. FIRST, LET US CONTINUE TO BE MORE RESPONSIVE TO OUR CITIZENS IN THEIR NEIGHBORHOODS. THE PREVIOUS COUNCIL REFERRED TO THE CI,'~,MANAGER FOR RECOMMENDATION THE PROPOSED CITIZENS' CENTER" WHEREBY OUR CITIZENS CAN CONTACT THEIR LOCAL GOVERNMENT MORE EASILY, AND GET A MORE PROPER RESPONSE WHEN INDIVIDUAL AND NEIGHBORHOOD MATTERS NEED TO BE ATTENDED TO, AT CITIZENS' REQUESTS. ALSO. THE PREVIOUS COUNCIL REFERRED TO THE CITY MANAGER A REQUEST THAT SPECIFIC FUNDING BE ALLOCATED FOR EACH YEAR FOR SIDEWALK, CURB, AND GUTTER IMPROVEMENTS THROUGHOUT THE CITY. WE MUST REPORT TO OUR CITIZENS IN GARDEN CITY THE IMPROVEMENTS MADE IN REGARDS TO FLOOD CONTROL THUS FAR, AND A TIMETABLE AS TO THE COMPLETION OF MAJOR IMPROVEMENTS IN THE FUTURE. I WOULD LIKE TO PROPOSE THAT WE BEGIN A PILOT STREET SCAPE IMPROVEMENT PROGRAM IN OUR HISTORIC NEIGHBORHOODS OF GAINSBORO AND OLD SOUTHWEST. COUNCIL SHOULD DIRECT THE CITY MANAGER TO IMPLEMENT A BLOCK-BY-BLOCK, TEN-YEAR PROGRAM DESIGNED TO RETURN THOSE NEIGHBORHOODS TO A MORE HISTORIC LOOK, BY IMPROVING SIDEWALKS, PROVIDING STREET BENCHES AND NEW STREET LANTERNS, AND BURYING UTILITY LINES. SECONDLY, YOU SHOULD KNOW THAT CITIZENS FROM TWO OTHER CITIES HAVE RECENTLY VISITED ME IN THE MAYOR'S OFFICE TO DISCUSS DOWNTOWN ROANOKE. OUR DOWNTOWN AREA IS SO UNIQUE, VIBRANT, AND SUCCESSFUL THAT OTHER CITIES WANT TO MODEL THEIR DOWNTOWN EFFORTS AFTER OURS. I LOOK FORWARD TO THE REPORT OF OUTLOOK DOWNTOWN ROANOKE, BUT WOULD SUBMIT TO YOU THAT OUR CITY GOVERNMENT HAS A ROLE TO PLAy IN THAT PROCESS AS WELL. IN PARTICULAR, I WOULD LIKE TO SUGGEST THAT THE' CITY COUNCIL DIRECT THE CITY MANAGER TO REPORT BACK AS TO HOW THE CITY CAN BE INVOLVED IN IMPROVEMENTS TO THE WAREHOUSE ROW DISTRICT. WITH THE .C..O._M_P.L._ETION OF THE ._~_~LK ~SPORTATION MUSEUM IMPROVEMENTS IN APPROXIMATELY 18 MONTHS, IT 5 WILL BE PRUDENT AND ECONOMICALLY SUCCESSFUL FOR US TO ASSIST LANDOWNERS IN THE WAREHOUSE ROW DISTRICT WITH NEEDED STREET SCAPE, PARKING LOT, AND FACADE IMPROVEMENTS, AS ENVISIONED IN THIS SKETCH PROVIDED HERE FOR YOUR VIEW. ALSO, THE CITY HAS FOLLOWED JIM TROUT'S SUGGESTION REGARDING IMPROVEMENTS TO THE FRANKLIN ROAD ENTRANCEWAY INTO DOWNTOWN ROANOKE. WE NOW NEED TO DIRECT OUR ATTENTION TO THE "NORTH GATE" ENTRANCEWAY ALONG WILLIAMSON ROAD. IT IS IMPORTANT FOR US TO CONNECT THE ROANOKE CIVIC CENTER TO THE HOTEL ROANOKE AND CONFERENCE CENTER AND THE MARKET AREA. I WOULD SUBMIT THAT IT IS TIME FOR US TO TEAR DOWN THE REMAINING PORTIO_bLOF~ND IMPROVE THE WILLIAMSON~ROAD BRIDGE. .............. THIS SHOULD B~- --~- E A BEAUTIFUL APPROACH TO OUR DOWNTOWN, AND WE SHOULD WORK WITH LANDOWNERS IN THE NORTHEAST SECTION OF THE CITY MARKET AREA ENCOURAGING THEM TO IMPROVE THE VACANT AND SOMEWHAT DILAPIDATED BUILDINGS IN THAT PORTION OF OUR HISTORIC MARKET AREA, WHICH IS THE NORTH GATEWAY AREA TO THE MARKET, AND IS IN VIEW OF THOUSANDS OF TRAVELERS ALONG INTERSTATE 81. FINALLY, WITH REGARDS TO DOWNTOWN, WE SHOULD CONTINUE TO GIVE SENATOR EDWARDS THE UTMOST SUPPORT IN HIS EFFORTS TO BRING THE GRADUATE CENTER TO THE DOWNTOWN ROANOKE AREA, AND WE NEED TO CONTINUE DISCUSSIONS WITH THE NORFOLK SOUTHERN REGARDING RE-USE OF THEIR DOWNTOWN PROPERTIES. THIRDLY, OUR FOCUS SHOULD BE REGIONAL. I HAVE EXPRESSEi:) CONCERNS TO COUNCIL, IN ANOTHER LETTER, REGARDIN~TOURISM DEVELOPMENT IN OUR REGION. THE CITY OF ROANOKE SHOULD BE COMMENDED FOR ITS EFFORTS AT PROVIDING APPROXIMATELY 72 PERCENT OF THE INCOME FOR THE ROANOKE CONVENTION AND VISITORS BUREAU. I KNOW THAT MANY CITIZENS IN OTHER COMMUNITIES WOULD SAY THAT THAT IS APPROPRIATE, SINCE MOST OF THE HOTELS AND 6 RESTAURANTS ARE OPERATING WITHIN THE CITY OF ROANOKE. THAT IS TRUE, BUT I SUBMIT TO YOU THAT MANY OF THE EMPLOYEES, OWNERS, AND MANAGERS OF THOSE HOTELS AND RESTAURANTS, WHO DERIVE THEIR PAYCHECK FROM WITHIN THE CITY OF ROANOKE, LIVE IN JURISDICTIONS OUTSIDE OF OUR CITY. THAT IS WHY IT IS IMPORTANT FOR US, IN THE SPIRIT OF REGIONAL COOPERATION, TO ASK OTHER VALLEY GOVERNMENTS AND CORPORATIONS TO ASSIST THE CITY IN PROMOTING TOURISM AND CONVENTION BUSINESS WITHIN OUR REGION. TOURISM DEVELOPMENT HAS BEEN THE NUMBER ONE HALLMARK IN MY TERM AS MAYOR, AND I INTEND TO PURSUE ADDITIONAL FUNDING FOR THIS ECONOMIC DEVELOPMENT INITIATIVE IN THE NEXT SEVERAL YEARS. WE SHOULD SEEK TO ATTAIN THE SAME LEVEL OF TOURISM IN OUR AREA, AS IS EVIDENT IN ASHEVILLE, NORTH CAROLINA, AND CHATTANOOGA, TENNESSEE. TOURISM IS AN IMPORTANT ECONOMIC PART'OF THOSE CITIES, AND IT SHOULD BE FOR ROANOKE, AS WELL. IN MY SECOND TERM AS MAYOR, I PLEDGE TO BE A MAYOR OF ALL THE PEOPLE, RICH AND POOR, BLACK AND WHITE, FROM EVERY NEIGHBORHOOD. I WANT TO MAKE SURE THAT EVERY NEIGHBORHOOD IS PROPERLY RECEIVING THE SERVICES THAT EACH NEIGHBORHOOD IS ENTITLED TO RECEIVE. I WANT TO MAKE SURE THAT EVERY CITIZEN IS PROUD OF OUR CITY, AND THAT OUR CITY CAN BE VERY PROUD OF EACH OF ITS CITIZENS. I WANT TO MAKE SURE THAT THE CITY OF ROANOKE CONTINUES TO BE THE "PROMINENT CENTER" OF THE NEW CENTURY REGION OF VIRGINIA. EACH YEAR, AT THE CONCLUSION OF MY STATE OF THE CI'I'~-SPEECH, I SAY ~THANK YOU" TC) THe ROANOKE FOR EXTENDING TO ME THE OPPO-RT' U' '~II~)~S"E~R~[E THEM AS THEIR MAYOR. IT IS, INDEED, A BLESSING mN aY LIFE FOR WHICH I AM GRATEFUL. I WANT EACH CITIZEN OF OUR CITY · o ..ow .U..,C'S SINCERELY, AND I INTEND TO DO EVERYTHING POSSIBLE TO CONTINUE TO MOVE OUR GREAT CITY FORWARD. OUR CITIZENS SHOULD LIKEWISE KNOW THAT THEY HAVE CHOSEN WISELY IN THE LEADERSHIP OF OUR CITY BY ELECTING YOU, DISTINGUISHED PERSONS, TO ROANOKE CITY COUNCIL. YOU ARE TO BE COMMENDED, NOT JUST ON YOUR ELECTION, BUT ON YOUR INDIVIDUAL LEADERSHIP, COURAGE, AND DETERMINATION WHICH YOU BRING TO THIS JOB. THIS STATE OF THE CITY IS AN ANNUAL REPORT CARD NOT JUST ON MY RESPONSIBILITIES AS MAYOR, BUT ON THE GOALS AND ACHIEVEMENTS OF THIS COUNCIL AND THE CITIZENS OF OUR COMMUNITY, AS WELL. NEXT YEAR, I WANT TO COME BACK AND REPORT THAT THIS CITY COUNCIL DID NOT FLINCH IN ITS OBLIGATION TO MOVE ROANOKE FORWARD. NEXT YEAR, I EXPECT THAT IS ~ WHAT I WILL BE SAYING. WE DID OUR DUTY FOR OUR CITY. OUR THEME FOR THE "ALL-AMERICA CITY" COMPETITION IN TEXAS LAST MONTH WAS "OF THE PEOPLE, BY THE PEOPLE." THAT IS AN OLD JEFFERSONIAN PHILOSOPHY OF SOLID VIRGINIA GOVERNMENT, AND WE CONTINUE TO PRACTICE THAT AND IMPLEMENT IT IN THE STAR CITY OF ROANOKE EVERY DAY, IN A WAY THAT THE FOUNDING FATHERS OF OUR COMMONWEALTH WOULD BE VERY PROUD. I SUBMIT TO YOU THAT 1995-96 HAS BEEN A GREAT 12 MONTHS FOR OUR GREAT CITY, BUT WITH THE HELP AND SUPPORT OF OUR CITIZENS, ROANOKE'S STAR WILL BE SHINING BRIGHTER THAN EVER IN THE YEAR TO COME. GOD BLESS EACH ONE OF YOU. GOD BLESS THIS COUNCIL. GOD BLESS ROANOKE. 8 I'NIA PHILIff HOLMAN/Staff savi.~ t~o people, ' Slml~on's parents said down, played the story. Roano/ce.g r. . By JOANNE POINDEXTER STAFF WRITER The Girl geo~t Cadets and their leaders are. calling-her a hero, but Kristen "Fmggie" Simpson downplays her rescue efforts. The 13-year-old says she followed Sc0,uti~ directions and reacted the way ~yone W~uld when she pulled a Sco~ leader and a Cadet out of strong currents during a tubing trip down the Roanoke River on Friday, She also~,:bbed a Cadet who had toppled into the water and begun hyperventilatin~, and calmed her. A Girl Scout leader and fellow Cadet down the i · . ' ~. ~ .,~ ..'. ~, ,~ :~ .. ~,~.~ .~- ~ouple of Cadets also used inner tube to steady themselves and stand/in the knee-high water after spilling over.. All the other Cadets w~' still excited when talking about the episode three days later, but not Kristen. "All I did Was ,, ~,I it · happened fast. I just did would,". She said Monday at Northeast~,ROa~oke home. Bat t~ at Camp Dark j ~;,Jsekets. Virginii'311 near Hanging Ro~k, .~endn~ eral of the other Cadets were when talking about "the little thing triM:: . olds, hnd been week during such the Aplmlnchian Trnil nntl Mountnin Lnke. four cnrs and mdc er, just below Dixie Cav~'ns. Of. the four-hour tubing trip. aleut five utes halfway, through are mbst memorable. .,. .T e tions fro' ~...taken' Mick'Owens decides to eat his lunch while FFIOM PAGE Kristen said 'she remembers grabbing Courtney and repeatedly telling her to calm down. "! may. have shook her," Kristen said. She also remembers excitement ~/b~'il~ir inner tubes if someone else )'~'in danger; one of the adults ,~v~[d attempt any rescue. vm ~Although that part of the river isn't deep, recent rains had strength- ., en~,c~ the flow. When the Cadets "~e~a~c~d a large tree in the river, the ~.l~lt kept some of them from "~i]~g around it as directed. The next "few moments were confusing, but the ~adets recalled it like this: ~;:; ,~,K. risten, who took swimming ~le, ssons two years ago, maneuvered i6'~ right of the tree and leaned .ax.ain~st it while she waited for the ~[.,~e~ to move around-' Then_she being added to the situation when Jessica Sturm and a couple of other campers .were cornered by a snake hanging from another tree. The campers had been told to beat on their tubes to scare off snakes in the water, but there was confusion and a lot of screaming when one was dis- covered in a tree. Courtney's mom, Pat Van- Sandt, said her daughter would.have drowned had it not been for Kristen. When she picked up her daughter after camp,. Pat VanSandt said, Courmey was still pale and had a high pulse rate. But VanSandf; and Girl $coul officials said. alk precautions were taken and none of the girls was seri- ously injured~' ,,,-: ':.qhe didn't act like it K~st~n "kepta cedi head like a ...... Girl Scout is supposed to. And most · ! -~o: was any KInO-ol~ Dlli~.- important, she di_d_.not ~lc herself," ' d~'C~eaL [ guess sho kiF1dsaid Sulie Beckne~,-db~tor of mar- °' '~f downplayecJ iL? ~' ~.s an~ a~n~c~ion. ~or the · · - ' vir~,inta S~lln~, Coun~fl, ~'Girl :. Uiy Moore, 10~ meets Don Hemmer of Early ' All,marie CountY.,.'l'~e two have been elect Kristen'smotrm~. ~'~' "Site $t6! herself safe Biography proje *s~w~b~~ ............... ~~~ ~. saw Nic~e-"Sc~g~' Even, o~ ~'~ten, ~u~. ~s~ w~l~~ ~~~ ~ts~ ' i,~,of ~s~, ~~~, ~~~.~: ~, Ho~ [~" '~n~:~' .~/c0~unic=~ns tech~ ai ,'~lle ~s w~~~'t ~~'~s~ is ~eir to flip ov~ in ~e q~ick ~~ .'~ ~- And;. cv~ though eve~6ne ~ [~_. histo~c~ ~e~.~Ac~ing 'to Al~m~!~ i. o~of blinked ~g ~ney; ~l~'~'y~.~s'~ ~j~ ~r~. "Iju~.k~in~+ We ~ ~ Cut up ~*~ in ~ R~o~ [ C~-~ ~ ~. pi~n~g m~ p~j~ ~oib~ to die.' ' ' ~v~: ' ': ,i,.". - [ Sev~ comp~ie~ .i~l~nB Micm~ 'Co~ U C ' [ Howe, a ~ ~e c~dt~te m mstmctl~ ~h~s depu~ as he clim~ st~s the do~mnnin~ lOwa~ a house 371 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL April 1, t996 12:00 noon A joint meeting of the Roanoke City Council and the Board of Directors of Downtown Roanoke, Incorporated, was called to order on Monday, April 1, t996, at 12:00 noon, Crestar Bank Building, Mezzanine Level, 37 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Resolution No. 32863-031896, adopted by the Council on March 18, 1996. PRESENT: Council Members Elizabeth T. Bowles, Wendell H. Buffer, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ................ 6. ABSENT: Council Member Delvis O. McCadden ................................... 1. OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr., City Attorney; Jesse A. Hall, Deputy Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor; and William F. Clark, Director of Public Works. DOWNTOWN ROANOKE, INCORPORATED-COUNCIL-CONSULTANTS REPORTS: The purpose of the meeting was to receive a briefing on OUTLOOK Downtown Roanoke. The Mayor expressed appreciation to Downtown Roanoke, Incorporated, for hosting the meeting, and for the close working relationship that the City has enjoyed with the organization over the years, especially since the creation of the Downtown Service District. He expressed a special note of appreciation to Downtown Roanoke, Incorporated, for continuing to work with the City of Roanoke to insure that the Social Security Office will remain in the downtown area, and called attention to an article from the Greensboro News and Record in reference to Roanoke and its vibrant downtown area which draws people to shop, dine and live. On behalf of the Board of Directors and approximately 230 members of Downtown Roanoke, Incorporated, Robert C. Lawson, President, welcomed the Members of Council, and invited Council Members to tour Downtown Roanoke's new headquarters in the Crestar Bank Building. He introduced the following members of the Board of Directors who were in attendance: 372 Robert B. Manetta, President-Elect Robert S. Callahan, Jr., Vice President H. Lawrence Davidson, Vice-President Beverly T. Fitzpatrick, Jr., Vice-President Ted E. Moomaw, Jr., Vice-President Robert W. Helms, Secretary R. Matthew Kennell, Executive Director Ginny D. McBride, Program Manager Gayle D. Williams, Program Manager Lisa M. Boone, Administrative Assistant Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority Mr. Lawson described OUTLOOK Downtown Roanoke as a partnership of the City of Roanoke, the Roanoke Redevelopment and Housing Authority, and Downtown Roanoke, Incorporated, together with the citizens of western Virginia to assemble a community-driven plan to maintain the success of the vital and growing downtown area. He explained that the plan is needed to insure the continuation of the vitality and success of the downtown area by thoughtfully charting its future; the worldwide marketplace is changing and the City must be ready to adapt and thrive with changes the future will bring, including such trends as telemarketing and telecommufing, cutbacks in government support for cultural and tourist attractions, and demographic changes that will have an impact on everything from downtown housing to the future of the Farmer's Market. Mr. Lawson explained that consulting services and planning expenses for OUTLOOK Downtown Roanoke are estimated to cost approximately $150,000.00; OUTLOOK will be funded through a partnership between the City, the Housing Authority, and Downtown Roanoke, Incorporetad, with funds raised from businesses and concerned citizens, and the cost could be higher if the scope of the planning effort is increased or the process is lengthened from its estimated one-year time frame. Mr. Fitzpatrick advised that $300 million of public and private improvements have been expended in Downtown Roanoke since 1979, and Downtown Roanoke, Incorporated, is not aware of another downtown area in the United States that has experienced this kind of investment. He stated that with OUTLOOK Downtown Roanoke, it is proposed to enlist' the City's assistance, in partnership with $t00,000.00 of potential public/private investment, in order to continue planning efforts. He added that Downtown Roanoke, Incorporated, wishes to insure that the funds that were expended by the City for The Hotel Roanoke and Conference Center, the pedestrian bridge, and other public improvements continue to return the 373 investment to the citizens of the City of Roanoke. He advised that the National Trust for Historic Preservation will feature Downtown Roanoke in an upcoming publication highlighting the 12 most successful downtowns in the United States,and called attention to future challenges such as the vacant Heironimus building, empty store fronts, and other areas, ranging from Henry Street to areas around The Hotel Roanoke, all moving toward beautifying the gateways into Downtown Roanoke. He stated that many participants joined forces to select a design firm that understood the kinds of issues that will be critical to the City over the next five to ten years of downtown development; approximately 12 firms responded to a Request for Proposals and four were interviewed by City, Roanoke Redevelopment and Housing Authority, and Downtown Roanoke staffs; and the committee agreed that Urban Design Associates (UDA), Pittsburgh, Pennsylvania, was the most qualified firm to perform the study. He pointed out that citizen participation will be a major component of the study, both local and regional. Representatives of Urban Design Associates presented slides of their work in Norfolk and Portsmouth, Virginia; Charlotte, North Carolina; and Pittsburgh, Pennsylvania. Following the slide presentation, Council Members were asked to participate in an exercise listing the strengths of the Downtown Roanoke area in an effort to set the tone for the study. The following items were listed: the City Market area defines downtown Roanoke, variety of food, Roanoke should continue to build on the "Star" theme as the symbol of the City, Downtown Roanoke is compact which has allowed and encouraged more improvements to take place, unique shopping in downtown Roanoke, attractive streetscapes and building facades, suggestions to achieve code compliance in renovated buildings (many downtown Roanoke buildings are no longer in use because Building Code compliance discourages investment), beautification, tourism and quality of life, 374 development of downtown housing, closer ties with neighborhoods in close proximity to downtown Roanoke such as Old Southwest, a feeling of peace, community and safety in Downtown Roanoke, an undisputed regional center which does not compete with surrounding localities, either economically or culturally, Center In The Square, Virginia Museum of Transportation, and citizens feel safe using Downtown Roanoke for social activities after 5:00 p.m. The consultants then asked Council Members to engage in a discussion of the weaknesses of Downtown Roanoke that should be addressed in the study. The following items were listed: the need for middle and upper income housing closer to Downtown Roanoke, the railroad goes through the downtown area and should be promoted to insure that it remains a part of Roanoke's history, traffic patterns need to be studied in order to move vehicles through Downtown Roanoke faster and more efficiently, people do not visit Downtown Roanoke because of the perception that there is no place to park, therefore, a trolley system may need to be addressed, and the need for a facility in downtown Roanoke equipped with picnic tables and restrooms for use by students on field trips. The consultants then asked Council Members to list the most important topics that the OUTLOOK Roanoke study should address in the Downtown Roanoke community; whereupon, housing was discussed, the need for grocery stores, beautification of public places, integration of the City Market area with other areas in close proximity, and using existing structures for retail purposes. 375 HEARING OF CITIZENS UPON PUBLIC MATTERS: None. There being no further business, the Mayor declared the meeting in recess at 1:25 p.m., to be reconvened in the Roanoke City Council Chamber, 215 Church Avenue, S. W., at 2:00 p.m. At 2:00 p.m., the meeting reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., with the following Council Members in attendance: PRESENT: Council Members John H. Parrott, William White, Sr., Linda F. Wyatt, Elizabeth T. Bowles, Wendell H. Butler and Mayor David A. Bowers. ABSENT: Council Member Delvis O. McCadden ................ 1. OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr., City Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F. Parker, City Clerk. The reconvened meeting was opened with a prayer by The Reverend Thomas F. Stocks, Pastor, Rosalind Hills Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. SCHOOLS: The Mayor advised that on July 1, 1996, there will be two vacancies on the Roanoke City School Board for terms of three years, each, ending June 30, 1999. He stated that pursuant to Chapter 9, EducatiQn, Article II, Procedure for Election of $¢hQol Trustees, Section 9-19, Preliminary_ screening of candidates, on or before March 31, Council, as a Committee of the Whole, shall, at a regular or special meeting, review and consider all candidates for the position of school trustee, whereupon, the matter was before the body. The Mayor further advised that as of 5:00 p.m., on March 11, 1996, which was the deadline for receipt of applications, the following persons had applied for appointment: James P. Beatty Farley Childress Charles W. Day Earl G. Gurtner Martin D. Jeffrey 376 James K. Lowe, Jr. Barry L. Thomas Brian J. Wishneff The Mayor referred to a communication under date of April 1, 1996, from Barry L. Thomas withdrawing his name from consideration. (For full text, see communication on file in the City Clerk's Office.) Mr. White submitted the name of Charles W. Day for interview. Mrs. Bowles submitted the name of Brian J. Wishneff for interview. Dr. Buffer submitted the name of Martin D. Jeffrey for interview. Mr. Parrott submitted the name of James K. Lowe for interview. No other names having been offered, the Mayor advised that the following persons would be accorded the formal interview on Thursday, April 25, 1996, commencing at 6:00 p.m., in the City Council Chamber: Charles W. Day Martin D. Jeffrey James K. Lowe, Jr. Brian J. Wishneff PRESENTATIONS;: ACTS OF ACKNOWLEDGEMENT-CENTER IN THE SQUARE: Mrs. Bowles offered the following resolution congratulating and commending Center in the Square upon receipt of one of 25 National Excellence Awards for The City Summit presented by the U. S. Department of Housing and Urban Development in recognition of Center In The Square's innovative approach to urban revitalization: (#32869-040196) A RESOLUTION congratulating and commending Center in the Square for receiving one of the 25 National Excellence Awards for The City Summit presented by the U. S. Department of Housing and Urban Development in recognition of Center in the Square's innovative approach to urban revitalization. (For full text of Resolution, see Resolution Book No. 58, page 284.) 377 ACTION: Mrs. Bowles moved the adoption of Resolution No. 32869-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers .................................................................... 6. NAYS: None ..................................................................... -0. (Council Member McCadden was absent.) CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, that item would be removed from the Consent Agenda and considered separately; whereupon, Mrs. Bowles requested that Item C-3, a communication from the Honorable Gordon E. Peters, City Treasurer, announcing his retirement, effective May 31, 1996, be removed from the Consent Agenda for discussion. He called specific attention to a request for an Executive Session to discuss personnel matters with regard to vacancies on various authorities, boards, commissions and committees appointed by the Council. MINUTES: Minutes of the regular meetings of City Council held on Monday, December 11, 1995, and Monday, December 18, 1995; the meeting of Roanoke City Council, the Roanoke City School Board, and the City's representatives to the 1996 Session of the Virginia General Assembly held on Monday, December 18, 1995; and the Planning Workshop of City Council held on Wednesday, December 27, 1995, were before the body. (For full text, see minutes on file in the City Clerk's Office.) ACTION: Mrs. Bowles moved that the reading of the minutes be dispensed with and that the minutes be approved as recorded. The motion was seconded by Mr. Parrott and adopted by the following vote: 378 ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers 6. NAYS: None. -0. (Council Member McCadden was absent.) COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers requesting that Council meet in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bowles moved that Council concur in the request of the Mayor to convene in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers 6. NAYS: None. .0. (Council Member McCadden was absent.) OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING DEPARTMENT-VIRGINIA TECH-HOTEL ROANOKE CONFERENCE CENTER COMMISSION: The following reports of qualification were before Council: Ralph K. Smith to fill the unexpired term of Gene Wirt, resigned, ending November 10, 1999, and Tommy L. Dowdy for a term ending November 10, 2000, as members of the Building Code Appeals Board, Building Maintenance Division (Volume II); and 379 ACTION: ACTION: James D. Grisso as a Commissioner of the Hotel Roanoke Conference Center Commission for a term ending April 12, 2000. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Mrs. Bowles moved that the reports of qualification be received and filed. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ...................................................................... 0. (Council Member McCadden was absent.) REGULAR AGENDA CITY TREASURER: A communication from the Honorable Gordon E. Peters, City Treasurer, announcing his retirement, effective May 31, 1996, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mr. White moved that the communication be received and filed, and that the City Attorney be requested to prepare the proper measure recognizing the 30 years of service of Mr. Peters. The motion was seconded by Mr. Parrott and adopted. HEARING OF CITIZENS UPON PUBLIC MATTERS: SEWERS AND STORM DRAINS-PARKS AND RECREATION- PUBLICWORKS-PLANNING-FIFTH PLANNING DISTRICT COMMISSION- GREENWAY SYSTEM: Lucy R. Ellett, Chair, Greenways Steering Committee, appeared before Council and announced completion of the Roanoke Valley Greenways Conceptual Plan. She advised that the Plan not only describes the benefits of greenways, but includes proposed trails as delineated by the more than 300 citizens who attended public meetings last summer. She stated that in January, 1996, Council approved an application for ISTEA funding for the Mill Mountain Greenways Project, and selection of that particular greenway was a pilot project that came about as a result of prioritizing the suggested 38O trails in the Plan, and Council's support and encouragement throughout the planning process has been vital. She further stated that it is hoped that ISTEA funding will be awarded to the project in order to move forward with implementation, and called attention to the enthusiasm of Roanoke Valley citizens. Ms. Ellett explained that at its March 21, 1996, meeting, the Roanoke Valley Greenways Open Space Steering Committee unanimously adopted a resolution regarding the sewer interceptor upgrade along the Roanoke River and Tinker Creek in Roanoke City, and since the sewer upgrade is a regional project, the Steering Committee will make a similar request of the governing bodies of Roanoke City, Roanoke County, Botetourt County, City of Salem, and Town of Vinton. She advised that the Roanoke Valley Greenways Open Space Steering Committee recommends that the sewer interceptor project along the Roanoke River and the Tinker Creek be planned and engineered in such a way so as to enable future construction of a greenway along the river and the creek; and the Committee requests: (1) reconstruction of the river bank and creek bank be designed in such a way that will make greenway construction easier in the future by considering how grading, benching, or other changes in topography will facilitate future use as a greenway, and (2) while officials are discussing utility easements with property owners, they should also ask for recreational or trail easements where feasible. Ms. Ellett also addressed a request for funding for a greenways coordinator, and advised that it is believed that funding will be available for a half-time planner at the Fifth Planning District Commission, but emphasized the need for a full-time greenways coordinator in addition to the half-time position who would also be housed at the Fifth Planning District Commission Office and could be funded by local government contributions, viz: Roanoke County Roanoke City City of Salem Town of Vinton $21,600.00 28,800.00 7,200.00 2,400.00 She explained that from all indications, the salary for the coordinator could be covered through grants or contributions, private funds, or in- kind contributions. 381 ACTION: Ms. Ellett emphasized the importance of continuing the regional cooperation which this project has fostered, and on behalf of the Greenways Steering Committee, she expressed appreciation for the City's support over the past year and urged continued cooperative efforts in order to take advantage of all future opportunities, such as the sewer line interceptor. The City Manager referred to his communication under date of March 27, 1996, with regard to the sewer interceptor project along the Roanoke River and Tinker Creek, and advised that the Tinker Creek and Roanoke River Interceptor Projects have been under design for the past 12 months, the City is under contract with the other valley jurisdictions to design the project, and it is imperative to proceed in a timely manner so as to insure that sewer connections proceed without interruption. He stated that staff and consulting engineers have been cautioned to do nothing that will impede future development of a greenways trail by the appropriate entity and in an effort to address the recommendations of the GreenwayslOpen Space Steering Committee, he has appointed a team of representatives from the Engineering, Planning and Parks and Recreation Departments, along with staff of the Fifth Planning District Commission, to review plans for the proposed sewer interceptor project to determine if and where a greenway might be feasible and the study team has been requested to submit its recommendation by April 15, 1996. (For full text, see communication on file in the City Clerk's Office.) William H. Tanger, III, President, Friends of the Roanoke River, appeared before Council and advised that he supports the remarks of Ms. Ellett and the comments of the City Manager under date of March 27; however, he stated that not doing anything that could impede a future greenway is not adequate and the Steering Committee should look at doing things in a pro-active way in order to speed up the process for greenways construction. Without objection by Council, the Mayor advised that the remarks of Ms. Ellett, the City Manager, and Mr. Tanger would be received and filed. OTHER HEARINGS OF CITIZENS: 382 ACTION: ELECTIONS-COUNCIL: The Reverend Charles T. Green, President, Roanoke Chapter NAACP, appeared before Council and requested that Council rescind its previous action to hold a public hearing on Monday, April 22, 1996, at 7:00 p.m., on the question of whether or not the citizens of the City of Roanoke wish to hold a referendum on a form of modified ward system for electing City Council members. He advised that since the newly-elected Members of Council will take office on July 1, 1996, it would be more appropriate for the new Council to make the decision on the question of holding a referendum. Ms. Wyatt moved that Council rescind its previous action to hold a public hearing on Monday, April 22, 1996, at 7:00 p.m., on the abovestated question. The motion failed for lack of a second. Without objection by Council, the Mayor advised that the remarks of Reverend Green would be received and filed. PETITIONS AND COMMUNICATIONS: SIDEWALK/CURB AND GUTTER-COMPLAINTS-COUNCIL: A communication from Vice-Mayor William White, Sr., with regard to the City's policy in response to outstanding requests for curb and gutter, was before Council. The Vice-Mayor advised that through contacts with citizens and a recent newspaper article, it has come to his attention that the City has curb and gutter requests dating back 30 years or more; therefore, the following actions are requested: a complete study and review of outstanding requests for curb and guttering to be undertaken immediately; all applicants for curb and guttering be advised of the status of their requests and the likelihood of funding; City Council be provided with a summary of outstanding requests and funding schedule; administrative personnel advise the citizens of the process, procedures, requirements and status of their particular funding requests; and 383 ACTION: written guidelines be developed and provided to citizens explaining the evaluation methods for determining which projects will be funded and when. It was further requested that the matter of curb and sidewalk funding be referred to 1996-97 budget study as a possible priority item; that the long-term financing of curb and guttering requests be immediately forwarded to 1997-98 capital improvements budget study; and that the City Manager provide Council with a briefing within 90 days on the status of this important public issue. (For full text, see communication on file in the City Clerk's Office.) Ms. Mary Copenhaven, 3038 Melrose Avenue, N. W., appeared before Council in connection with the Americans With Disabilities Act (ADA), and advised that the Federal Government will closely monitor the way in which block grants are distributed by the City in accordance with ADA regulations. She stated that the issue is autonomy -- of one being able to have as much autonomy as one's disability will permit so that one is not isolated from one's community. She suggested that the City consider alternatives to concrete for those persons who are not as mobile as others by providing a good surface with proper drainage, thus eliminating the need for wheel chairs to go through standing water, as well as cut downs in sidewalks to eliminate barriers between streets, and she implored the City to meet ADA standards as much as possible. Mr. White moved that the matter be referred to the City Manager for report to Council. The motion was seconded by Dr. Butler and adopted. As a part of the City Manager's report, the Mayor requested that Council be provided with the dates of receipt by the City of pending requests for curb and gutter. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: CITY EMPLOYEES-PERSONNEL DEPARTMENT: Celia L. Denning, Training Coordinator for the City of Roanoke, presented a briefing with regard to the City's training activities. She stated that the philosophy of the City's training program is to provide opportunities for 384 ACTION: growth and development of City employees and to promote the vision of a responsive government, excellence and innovation in leadership, and the creative involvement and contribution by all employees. She called attention to the following training programs that have been provided for City employees: Foundations for Leadership Excellence Continuous Improvement for Leadership Excellence Empowering Your Employees Sexual Harassment for Supervisors Workforce Diversity Service Excellence At Work Managing Service Excellence At Work Empowerment, Professional Development Team Skills Sexual Harassment, New Roles and New Rules Conflict Management Written Communication Public Speaking Understanding Personality Differences Secretary As Office Manager Writing City Council Reports Ms. Denning called attention to a new skills package which will include programs with regard to Competency In Team Building, Competency In Communication, Competency In Involving Employees, Commitment To Cultural Awareness, and Commitment To Quality. Ms. Wyatt requested that Council be provided with written information on the number and percentage of women and the number and percentage of minorities employed by the City of Roanoke, said data to be broken down by department, levels within the department and City-wide, as well as the number and percentage of employees serving in dual roles (both a woman and a minority), said report to be presented to Council by June 1, 1996. Without objection by Council, the Mayor advised that the briefing would be received and filed, and that the City Manager be requested to respond to Ms. Wyatt's abovestated request for information. TAXES-PLANNING-WRABA: The City Manager advised that several months ago, the Economic Development Office, in conjunction with the Williamson Road Area Business Association, inquired as to whether the City would provide financial support for a master plan for 385 ACTION: the Williamson Road Corridor which was a request that the City match $10,000.00 with a $10,000.00 match by the Williamson Road Area Business Association. He advised that he requested John R. Marlles, Chief, Planning and Community Development, to study the request along with Economic Development staff and to develop information with regard to the scope of the study and associated costs; whereupon, the City Manager called upon Mr. Marlles to brief the Members of Council on the status of the request to date. Mr. Marlles advised that the Williamson Road Area Business Association is a private, non-profit membership organization which was founded approximately 16 years ago to encourage and to initiate economic development and quality of life improvements in the Williamson Road area. He presented slides depicting the reasons why City staff believe that a master plan is needed for the Williamson Road Corridor. He explained that one of the major objectives of the proposed master plan will be to coordinate public and private improvements to aid in beautification efforts, and recommendations will be developed to coordinate public and private infrastructure improvements, to improve the design of existing store fronts, and to reduce the quantity and improve the quality of both public and private signage. He stated that the proposed master plan will also look at business trends and other commercial development which is likely to impact Williamson Road in the future, and it is hoped to present a recommendation to Council at its regular meeting on Monday, April 15, 1996. Lucy P. Mullis, Executive Director, Williamson Road Area Business Association (WRABA), expressed appreciation for the City's support of the organization, and called attention to past accomplishments. She requested Council's support for the Williamson Road Corridor Study which will guide leadership efforts and suggest ways to improve traffic flow, improve landscaping, provide additional strategy for creating an attractive gateway community, and provide the template for economic growth, recruitment and retention, thereby enabling the Williamson Road area to move toward the 21st century with the knowledge to prosper and not simply to survive. There was discussion with regard to engaging in the same type of study for all neighborhoods of the City. Without objection by Council, the Mayor advised that the briefing would be received and filed. 386 At 3:25 p.m., the Mayor declared the meeting in recess. At 3:40 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member McCadden. ITEMS RECOMMENDED FOR ACTION: SEWERS AND STORM DRAINS-EASEMENTS-INSURANCE- PIPELINES/STORAGE TANKS-SPECIAL PERMITS-PUBLIC WORKS- ECONOMIC DEVELOPMENT: The City Manager submitted a written report advising that replacement of the Tinker Creek Interceptor Sewer is part of the Renovation and Expansion of Joint Use Sewer Facilities approved by Council on December 13, 1993, with engineering design of the proposed replacement interceptor sewer nearing completion; the proposed interceptor sewer crosses an existing underground petroleum pipeline at four locations, with two of the locations on City- owned property and the remaining two locations on Norfolk & Western Railway Company property; the underground petroleum pipe is owned and operated by Plantation Pipeline Company; and a Request for Permit to cross right-of-way and facilities of Plantation Pipeline Company needs to be executed. The City Manager recommended that he be authorized to execute a Request for Permit with Plantation Pipeline Company to allow a sanitary sewer crossing of the Plantation Pipeline Company facilities as needed on the Tinker Creek Interceptor Sewer Replacement. (For full text, see report on file in the City Clerk's Office.) ACTION: Mr. Parrott moved that the following ordinance be placed upon its first reading: (~32870) AN ORDINANCE authorizing execution of a Request for Permit agreement with Plantation Pipeline Company to allow a crossing of its pipeline facilities with a sanitary sewer line in connection with the Tinker Creek Interceptor Sewer Replacement Project, upon certain terms and conditions. (For full text of Ordinance, see Ordinance Book No. 58, page 298.) The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ................................................................... -6. NAYS: None ..................................................................... -0. (Council Member McCadden was absent.) BUDGET-TRAFFIC-SEWERS AND STORM DRAINS-STATE HIGHWAYS-PUBLIC WORKS-WATER RESOURCES-STREETS AND ALLEYS: The City Manager submitted a written report advising that on June 17, 1985, Council adopted Resolution No. 27613, requesting that the Virginia Department of Transportation (VDOT) program a project to extend Peters Creek Road from Melrose Avenue, N. W., to Brandon Avenue, S. W.; and the purpose of the highway project is to provide for efficient and rapid movement of traffic between the north and south ends of the western half of the City. It was further advised that the proposed design of the entire project consists of four lanes along the 2.3 mile route, with a median to varying widths (3 to 16 feet) to be landscaped; concrete curb and gutter will be constructed along both sides of the entire route, with sidewalk to be constructed along the entire length of the east side of the roadway, and the west side of the roadway will have a sidewalk north of Salem Turnpike and south of the new bridge over the Roanoke River; the intersections of Peters Creek Road at Salem Turnpike and Shenandoah Avenue at Aerial Way Drive will be signalized; pursuant to Ordinance No. 31104- 071392, adopted on July 13, 1992, Council approved the major design features of the proposed project; the Commonwealth Transportation Board approved the location and major design features of the proposed project subsequent to Council's approval; and on May 22, 1992, Council authorized the City Manager to execute the City/State Agreement for Phase I (Melrose Avenue to Shenandoah Avenue) of the project, and appropriated $492,002.42 representing the City's share of project cost. The City Manager pointed out that bids for Phase II project construction (Shenandoah Avenue to Brandon Avenue) were received by the Virginia Department of Transportation on February 27, 1996; the Commonwealth Transportation Board will be asked to award a contract to Fairfield Bridge Co., Inc., in the amount of $8,020,479.65; bids for Brandon Avenue widening from Edgewood Street to Keagy Road have 387 388 been received and are currently being reviewed by VDOT; the City needs to execute a City/State Agreement before VDOT will allow Fairfield Bridge Co., Inc., to begin construction, with the City's share of the cost for Phase II totalling $380,431.69; included in the project is additional replacement, realignment and upgrade of existing water and sanitary sewer lines that would not ordinarily have been done as part of the roadway project, with the betterment portion of improvements to be at City expense; an additional $5,000.00 is needed for separate purchase of one new traffic signal controller and cabinet which will meet specialized City standards for the intersection of Peters Creek Road at Aerial Way Drive; and an additional $15,000.00 is needed for street lighting at the southern end of the project. The City Manager recommended that Council concur in the following actions: authorize execution of the City/State agreement, in a form to be approved by the City Attorney; authorize execution of all utility agreements for adjustment of water and sewer facilities; appropriate $207,266.00 from the Streets and Sidewalks Category of the 1996 Bond Issue to Peters Creek Road Extension, Account No. 008-052-9595-9003; and appropriate $41,245.00 from Water Fund Previous Years' Retained Earnings and $151,922.00 from Sewage Fund Previous Years' Retained Earnings to accounts to be established by the Director of Finance. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: (#32871-040196) AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects, Water, and Sewage Treatment Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 285.) 389 ACTION: ACTION: Mrs. Bowles moved the adoption of Ordinance No. 32871-040t 96. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ...................................................................... 0. (Council Member McCadden was absent.) Mrs. Bowles offered the following resolution: (#32872-040196) A RESOLUTION authorizing acceptance and execution of the agreement between the City and the Commonwealth of Virginia, Department of Transportation, as well as all utility agreements for adjustment of water and sewer facilities, in connection with Phase II of the Peters Creek Road Extension Project (Project No. 0117-128-101, C-502, B-601, B-602); providing for the allocation of the City's remaining share of the project cost; upon certain terms and conditions. (For full text of Resolution, see Resolution Book No. 58, page 287.) Mrs. Bowles moved the adoption of Resolution No. 32872-040196. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ...................................................................... 0. (Council Member McCadden was absent.) CITY INFORMATION SYSTEMS-EQUIPMENT: The City Manager submitted a written report advising that on January 16, 1996, Council appropriated funds for certain identified technology needs for the City, a portion of which are for new or for replacement of personal computers and related equipment for 18 departments, which also include personal computers and related equipment necessary for 390 ACTION: implementation of Extended Purchasing Systems; currently no State contract exists for computer hardware or related equipment; and specifications were developed and along with a request for quotations were specifically sent to 22 vendors listed on the City's Bid List. The City Manager recommended that Council authorize issuance of purchase orders for personal computers and related equipment, accept bids submitted by the following, and reject all other bids received by the City. CS Business Systems, Inc., at a total cost of $213.851.00; Microland, Inc., at a total cost of $7,973.00; NCI Norvell Consulting, Inc., at a total cost of $899.95; AmeriData, at a total cost of $950.00; MPX, Inc., at a total cost of $4,313.00; and Azarat Marketing Group, at a total cost of $745.00. (For full text, see report on file in the City Clerk's Office.) Ms. Wyatt offered the following resolution: (#32873-040196) A RESOLUTION accepting bids for the purchase of personal computers and related equipment, upon certain terms and conditions; and rejecting all other bids made for such items. (For full text of Resolution, see Resolution Book No. 58, page 288.) Ms. Wyatt moved the adoption of Resolution No. 32873-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ................................................................ -6. NAYS: None ............................................................. -0. (Council Member McCadden was absent.) 391 DRUGS/SUBSTANCE ABUSE-GRANTS-YOUTH-JUVENILE CORRECTIONAL FACILITIES: The City Manager submitted a written report advising that the City submitted an application to the State Department of Criminal Justice Services for funding from the Anti-Drug Abuse Act of 1988 for a Juvenile Drug Dealers' Intervention Program, which is designed to meet the needs of a special population of individuals convicted of trafficking drugs; and Program activities include individual and group counseling, family counseling, surveillance, mentoring services, and drug testing. It was further advised that the Department of Criminal Justice Services notified the City of Grant Award No. 96-B8530AD95, in the amount of $38,625.00, in Federal funds for program year July 1, 1995 through June 30, 1996; on August 28, 1995, Council authorized appropriation of $38,625.00 and increased the revenue estimate by $38,625.00 in accounts to be established by the Director of Finance for the Juvenile Drug Dealers' Program; and formal authorization by Council for the City Manager to accept the grant is needed before the City may receive the Federal funds. The City Manager recommended that he or his designee be authorized to accept a grant from the Department of Criminal Justice Services for the Juvenile Drug Dealers' Intervention Program. (For full text, see report on file in the City Clerk's Office.) Mr. White offered the following resolution: (#32874-040196) A RESOLUTION authorizing acceptance of a 23rd Judicial District Juvenile Drug Dealers' Intervention Program Grant from the Virginia Department of Criminal Justice Services on behalf of the City, authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations, and requirements pertaining thereto. (For full text of Resolution, see Resolution Book No. 58, page 289.) ACTION: Mr. White moved the adoption of Resolution No. 32874-040196. The motion was seconded by Ms. Wyatt and adopted by the following vote: 392 ACTION: ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ---- ~6. NAYS: None.-- ,0. (Council Member McCadden was absent.) DIRECTOR OF FINANCE: DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the financial report for the City of Roanoke for the month of February 1996. (For full text, see financial report on file in the City Clerk's Office.) Without objection by Council, the Mayor advised that the financial report would be received and filed. CITY ATTORNEY: BUILDINGS/BUILDING DEPARTMENT-LEGISLATION-HOUSING/ AUTHORITY: The City Attorney submitted a written report in response to Council's request with regard to enforcement of building and housing codes with particular emphasis on problem areas, and addressed such matters as Inspection Warrants, Registration of Vacant Buildings, Penalties, and Landlord-Tenant Relations. (For full text, see report on file in the City Clerk's Office.) Without objection by Council, the Mayor advised that the report would be received and filed. REPORTS OF COMMITTEES: ROANOKE CiViC CENTER: A report of the Roanoke Civic Center Commission advising that in 1990, the City solicited bids for concessions and catering rights from professional catering and concession firms throughout the country, with The Swanson Corporation of Omaha, Nebraska, submitting the high bid; on May 1, 1991, the City entered into an agreement with The Swanson Corporation to provide food and beverage concession and catering services to the Roanoke Civic Center for a period of five years, with an 393 ACTION: option to renew for five additional years; and the current contract expires on April 30, 1996, with notice having been given to the City that The Swanson Corporation would like to exercise the additional five- year extension. It was further advised that at the February 26, 1996 meeting, the Roanoke Civic Center Commission voted to extend the term of the Food/Beverage Concession Management Contract with The Swanson Corporation for three additional years; the City, at its option, may extend the term of the contract for two additional years unless terminated by either party, pursuant to Section 4 of the Food Service Management Contract, subject to approval by Council; and the City has been advised in writing that the proposed terms of contract extension are acceptable. The Roanoke Civic Center Commission recommended that Council extend the current contract with The Swanson Corporation for an additional three years, with the City's option to extend the term of the contract for two additional years unless terminated by either party, pursuant to Section 4 of the Food Service Management Contract; and authorize the City Manager to execute the appropriate agreement in a form to be approved by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Ms. Wyatt moved that the following ordinance be placed upon its first reading: (#32875) AN ORDINANCE extending the Food/Beverage Concession Management Contract agreement between the City of Roanoke and The Swanson Corporation for a period of three years, with an option by the City to extend the contract for up to two additional years unless terminated sooner by either party pursuant to Section 4 of the contract. (For full text of Ordinance, see Ordinance Book No. 58, page 298.) The motion was seconded by Mr. Parrott and adopted by the following vote: 394' AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers 6. NAYS: None .0. (Council Member McCadden was absent.) BUDGET-EASEMENTS-PUBLIC WORKS-UTILITY LINE SERVICES-YOUTH CORRECTIONAL FACILITIES-WATER RESOURCES: Council Member William White, Sr., Chairperson of the Bid Committee, presented a written report on behalf of the Committee, in connection with bids received by the City for installation of a water main and appurtenances extending from the existing 16-inch main on Route 460, following Route 660 to City-owned facilities at Coyner Springs; and recommended that Council approve the following actions: authorize the City Manager to enter into a contractual agreement, in a form to be approved by the City Attorney, with J. P. Turner and Brothers, Inc., in the amount of $247,994.75, and 120 consecutive calendar days to complete the work; and appropriate the following funding from Utility Line Services Fund Prior Year Retained Earnings to be transferred to a new Water Fund account entitled, "Coyner Springs Waterline", with a contract contingency of ten per cent and approximately $1,000.00 in advertising expenses, having already been incurred; and reject all other bids received by the City. contract amount contingency advertising $247,994.75 26,005.25 1.000.00 $275.000.00 The City Manager submitted a written report concurring in the recommendation of the committee. (For full text, see reports on file in the City Clerk's Office.) ACTION: ACTION: Mr. White offered the following emergency budget ordinance: (~32876-040196) AN ORDINANCE to amend and reordain certain sections of the 1995-96 Utility Line Services and Water Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. $8, page 290.) Mr. White moved the adoption of Ordinance No. 32876-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None .................................................................... -0. (Council Member McCadden was absent.) Mr. White offered the following emergency ordinance: (#32877-040196) AN ORDINANCE accepting the bid of J. P. Turner and Brothers, Inc., for installation of a water main and appurtenances extending from the existing 16 inch main on Route 460, then following Route 660 to City-owned facilities at Coyner Springs, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 292.) Mr. White moved the adoption of Ordinance No. 32877-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ..................................................................... -0. (Council Member McCadden was absent.) 395 396 CHURCH AVENUE PARKING GARAGE-LEASES-SCHOOLS- WATER RESOURCES-VIRGINIA TECH: Council Member Elizabeth T. Bowles, Chairperson, Water Resources Committee, presented a written report on behalf of the Committee, with regard to extension of the lease and agreement with Virginia Polytechnic Institute and State University for space used by the Graduate Center located at 111 - 117 Church Avenue, S. W. A staff report pointed out that the Graduate Center lease with Virginia Polytechnic Institute and State University will expire on July 31, 1996, which covers approximately 7,000 square feet of space located at 111 -117 Church Avenue, S. W., and Virginia Tech has operated a graduate and continuing education center at this location since 1989; the lease has been amended to include three parking spaces on the top deck of the Parking Garage for a satellite dish antenna; and the original lease contained a provision for automatic renewal on a year-to-year basis unless terminated by either party, by written notice, at least three months prior to expiration of the initial term or renewal term. It was advised that Virginia Tech has requested an extension of the lease, as amended, for one additional year through July 31, 1997, at the current rate of $1.00 per year, which rate would be adjusted if the parking garage becomes fully rented to charge the prevailing monthly fee computed for the three parking spaces used for the satellite dish antenna; and the lease would also provide for automatic renewal for up to four additional one-year terms unless terminated by Virginia Tech or the City by written notice at least three months prior to expiration of renewal term, and all other provisions of the original lease, as amended, shall remain in effect. The Water Resources Committee recommended that Council authorize extension of the lease, as amended, with Virginia Polytechnic Institute and State University for space located at 111-117 Church Avenue, S. W., for a one-year term, with automatic renewal for up to four additional one-year terms, unless terminated by Virginia Tech or the City in writing at least three months prior to expiration of renewal term, at the rate of $1.00 per year, which rate would be adjusted if the Parking Garage becomes fully rented to charge the prevailing monthly fee computed for the three parking spaces used for the satellite dish antenna, said lease to be in a form to be approved by the City Attorney. (For full text, see reports on file in the City Clerk's Office.) 397 ACTION: Mrs. Bowles moved that the following ordinance be placed upon its first reading: (#32878) AN ORDINANCE authorizing extension of the Lease and Agreement, as amended, between the City and Virginia Polytechnic Institute and State University, of space located at 111-117 Church Avenue, S. W., upon certain terms and conditions. (For full text of Ordinance, see Ordinance Book No. 58, page 299.) The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, Wyatt, Bowles, Butler and Mayor Bowers ........................................................................... 5. NAYS: None ..................................................................... -0. (Council Member White was out of the Council Chamber.) (Council Member McCadden was absent.) BUDGET-SEWERS AND STORM DRAINS-EASEMENTS- CONDEMNATION PROCEEDINGS-CITY PROPERTY-PUBLIC WORKS- STREETS AND ALLEYS-WATER RESOURCES: Council Member Elizabeth T. Bowles, Chairperson, Water Resources Committee, presented a written report on behalf of the Committee, with regard to acquisition of property rights needed by the City for construction of the Peters Creek (PC-3) Sewer Interceptor Project. A staff report advised that the Cities of Roanoke and Salem, the Counties of Roanoke and Botetourt, and the Town of Vinton received a Special Consent Order from the State Water Control Board in June 1992 to address infiltration/inflow being experienced at the Water Pollution Control Plant; the Sewershed Evaluation Plan was submitted to the State Water Control Board on September 9, 1992, and correcting problems in six of the 15 sewersheds identified was deemed to be the most cost-effective and would have the most significant impact on reducing infiltration/inflow to the plant; a consulting contract was awarded by Council on March 8, 1993, which included various design services identified through the sewershed infiltration/inflow reduction studies, and the contract anticipated subsequent phases to be based on preliminary design studies. 398 ACTION: It was further advised that three projects previously under construction, PC-l, PC-2, and LR-5 have been completed; three projects, PC-6A, LR-3, and PC-4 are under construction, with the majority of construction on PC-4 being done in conjunction with Peters Creek Road extension; and Peters Creek PC-3 is a forthcoming project to replace a 10-inch and 12-inch sewer line with a 24-inch sewer line along Petsre Creek, generally between Peters Creek Road and 625 feet north of Peachtree Road. It was noted that construction will begin on Peters Creek PC-3 when the necessary property rights have been acquired; the majority of the proposed construction will take place in existing sanitary sewer easements; and authorization is needed to move forward with title work, appraisals, negotiations, and closings for acquisition of property rights. The Water Resources Committee recommended that Council authorize acquisition of permanent and temporary construction easements, as required, across property identified in the abovereferenced staff report by making offers based on appraisals and institute condemnation if necessary for Project PC-3; and appropriate $35,000.00 from Sewer Fund Previous Years Retained Earnings account to Account No. 003-056-8464-9003, III Property Rights Acquisition. (For full text, see reports on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: (#32879-040196) AN ORDINANCE to amend and reordain certain sections of the 1995-96 Sewage Treatment Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 293.) Mrs. Bowles moved the adoption of Ordinance No. 32879-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: 399 ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles and Mayor Bowers ........................................................................... 5. NAYS: None ...................................................................... 0. (Council Member Butler abstained from voting inasmuch as he is a member of the Virginia State Water Control Board.) (Council Member McCadden was absent.) Mrs. Bowles offered the following emergency ordinance: (#32880-040196) AN ORDINANCE providing for acquisition of property rights needed by the City for construction of the Peters Creek (PC-3) Sewer Interceptor Project; authorizing the City Manager to fix a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; authorizing the City to make motion for the award of a right of entry on any of the parcels for the purpose of commencing the project; and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 294.) Mrs. Bowles moved the adoption of Ordinance No. 32880-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles and Mayor Bowers ........................................................................... 5. NAYS: None ...................................................................... 0. (Council Member Butler abstained from voting inasmuch as he is a member of the Virginia State Water Control Board.) (Council Member McCadden was absent.) CITY PROPERTY-STREETS AND ALLEYS-WATER RESOURCES: Council Member Elizabeth T. Bowles, Chairperson, Water Resources Committee, presented a written report on behalf of the Committee, with regard to execution of the necessary documents providing for the sale and conveyance of property owned by the City and located at the northwest corner of Liberty Road and Hillcrest Avenue, N. W. 4OO A staff report advised that property described as Official Tax No. 2071420 located at the northwest corner of Liberty Road and Hillcrest Avenue, N. W., was acquired by the City in 1955; the property, which is assessed at $6,500.00, is no longer needed by the City and has been advertised for sale; and sealed bids were received and opened in the Office of Supply Management on February 29, 1996, at which time one bid was submitted by P. N. Lynskey, II, in the amount of $7,500.00 The Water Resources Committee recommended that Council authorize the sale of Lot 20, Block 2, Map of Meadow Land, Official Tax No. 2071420, to C. M. Vandergrift, at the request of the successful bidder, P. N. Lynskey, II, pursuant to correspondence dated March 19, 1996, in the amount of $7,500.00, and in accordance with conditions set forth in the staff report, with preparation of all legal documents to transfer title to be at the purchaser's expense, and in a form to be approved by the City Attorney. (For full text, see reports on file in the City Clerk's Office.) ACTION: Mrs. Bowles moved that the following ordinance be placed upon its first reading: (#32881) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the sale and conveyance of property owned by the City and located at the northwest corner of Liberty Road and Hillcrest Avenue, N. W., upon certain terms and conditions. (For full text of Ordinance, see Ordinance Book No. 58, page 300.) The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ................................................................... 0. (Council Member McCadden was absent.) 401 ACTION: EASEMENTS-CONDEMNATION PROCEEDINGS-BRIDGES- STREETS AND ALLEYS-WATER RESOURCES: Council Member Elizabeth T. Bowles, Chairperson, Water Resources Committee, presented a written report on behalf of the Committee, with regard to acquisition of property rights needed by the City for the Brambleton Avenue, Cove Road and Peachtree Road Bridge Replacement Projects. A staff report advised that a Request for Professional Services with qualifying proposals for the abovedescribed three bridge replacement projects was advertised in The Roanoke Times and in the Roanoke Tribune; Mattern & Craig, Inc., was selected as the most qualified firm to complete the project, and on October 16, 1995, an Engineering Service Agreement was awarded to Mattern & Craig, Inc.; bridges are currently under design and construction is scheduled for the summer of 1996 for Brambleton Avenue and the fall of 1996 for Cove Road and Peachtree Road; and authorization is needed to proceed with title work, appraisals, negotiations and closings for acquisition of property rights. The Water Resources Committee recommended that Council authorize acquisition of the abovedescribed property rights by making offers based on appraisals and institute condemnation, if necessary, for the Brambleton Avenue, Cove Road and Peachtree Road Bridge Projects; and transfer $30,000.00 from Public Improvement Bonds - Series 1996, Streets and Bridges, Account No. 008-052-9701-9010, to Three Bridge Replacements, Account No. 008-052-9551-9001. (For full text, see reports on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: (#32882-040196) AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 295.) Mrs. Bowles moved the adoption of Ordinance No. 32882-040196. The motion was seconded by Ms. Wyatt and adopted by the following vote: 402 ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ....... 6. NAYS: None. 0. (Council Member McCadden was absent.) Mrs. Bowles offered the following emergency ordinance: (#32883-040196) AN ORDINANCE providing for acquisition of property rights needed by the City for the Brambleton Avenue, Cove Road and Peachtree Road Bridge Replacement Projects; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; authorizing the City to make motion for the award of a right of entry on any of the parcels for the purpose of commencing the project; and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 296.) Mrs. Bowles moved the adoption of Ordinance No. 32883-040196. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers .............................................................. -6. NAYS: None .0. (Council Member McCadden was absent.) UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ZONING: Ordinance No. 32864, rezoning a tract of land located at 1010 Norfolk Avenue, S. W., Official Tax No. 1110805, from LM, Light Manufacturing District, to RM-1, Residential Multi-family, Low Density District, as requested in a petition filed in the City Clerk's Office on January 11, 1996, having previously been before the Council for its first 4O3 reading on Monday, March 18, 1996, read and adopted on its first reading and laid over, was again before the body, Mrs. Bowles offering the following for its second reading and final adoption: (#32864-040196) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City. (For full text of Ordinance, see Ordinance Book No. 58, page 278.) ACTION: Mrs. Bowles moved the adoption of Ordinance No. 32864-040196. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers .................................................................... 6. NAYS: None ...................................................................... 0. (Council Member McCadden was absent.) ZONING: Ordinance No. 32865 rezoning the rear portion of a tract of land measuring 75 feet by 246 feet, located off of Cove Road, N. W., Official Tax No. 2560134, from RM-1, Residential Multi-family, Low Density District, to C-2 General Commercial District, subject to proffers contained in the First Amended Petition filed in the City Clerk's Office on February 8, 1996, subject to any changes required by the City during site plan review, having previously been before the Council for its first reading on Monday, March 18, 1996, read and adopted on its first reading and laid over, was again before the body, Dr. Butler offering the following for its second reading and final adoption: (#32865-040196) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 256, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. (For full text of Ordinance, see Ordinance Book No. 58, page 280.) ACTION: Dr. Butler moved the adoption of Ordinance No. 32865-040196. The motion was seconded by Mr. Parrott and adopted by the following vote: 404 ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers 6. NAYS: None .................................................................. 0. (Council Member McCadden was absent.) ZONING: Ordinance No. 32866 rezoning a certain tract of land located on Albemarle Avenue, S. E., described as Official Tax Nos. 4022213, 4022214 and 4022215, from HM, Heavy Manufacturing District, to RM-t, Residential Multifamily, Low Density District, subject to proffers contained in the Second Amended Petition filed in the City Clerk's Office on February 23, 1996, subject to any changes required by the City during site plan review, having previously been before the Council for its first reading on Monday, March t8, 1996, read and adopted on its first reading and laid over, was again before the body, Mr. Parrott offering the following for its second reading and final adoption: (#32866-040196) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City subject to certain conditions proffered by the applicant. (For full text of Ordinance, see Ordinance Book No. 58, page 281.) Mr. Parrott moved the adoption of Ordinance No. 32866-040196. The motion was seconded by Mr. White and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ................................................................... -6. NAYS: None ...... -0. (Council Member McCadden was absent.) ZONING: Ordinance No. 32867 rezoning a certain 13.8-acre parcel of land lying at the north end of Griffin Road, adjacent to the east side of Franklin Road, S. W., U. S. Route 220, Official Tax No. 5480712, from RS-3, Single Family Residential District, to C-2 General Commercial District, and RPUD, Residential Planned Unit Development, subject to proffers contained in the Sixth Amended Petition filed in the 4O5 City Clerk's Office on March 18, 1996, subject to any changes required by the City during site plan review, having previously been before the Council for its first reading on Monday, March 18, 1996, read and adopted on its first reading and laid over, was again before the body, Mr. White offering the following for its second reading and final adoption: (~32867-040196) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 548, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. (For full text of Ordinance, see Ordinance Book No. 58, page 282.) ACTION: Mr. White moved the adoption of Ordinance No. 32867-040196. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ..................................................................... 6. NAYS: None ...................................................................... 0. (Council Member McCadden was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: ACTION: COUNCIL-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH: Vice-Mayor White inquired as to when Council will receive a report with regard to conditions of the Section 108 Loan on The Hotel Roanoke & Conference Center; whereupon, the Mayor advised that with the concurrence of Council, the inquiry would be referred to the City Manager for report. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. At 4:15 p.m., the Mayor declared the meeting in recess. 406 ACTION: ACTION: At 4:30 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member McCadden. COUNCIL: With respect to the Executive Session just concluded, Dr. Butler moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by City Council. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers ---6. NAYS: None ................................................................... 0. (Council Member McCadden was absent.) OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING DEPARTMENT: The Mayor advised that there is a vacancy on the Building Code Appeals Board, Building Construction Division (Volume I), created by the resignation of Elmer O. Rodes, Jr., and called for nominations to fill the vacancy. Dr. Butler placed in nomination the name of Walter M. Fizer. There being no further nominations, Mr. Fizer was elected as a member of the Building Code Appeals Board, Building Construction Division (Volume I), for a term ending September 30, 1997, by the following vote: FOR MR. FIZER: Council Members Parrott, White, Wyatt, Bowles, Butler and Mayor Bowers. .6. (Council Member McCadden was absent.) 407 COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION-WATER RESOURCES: The Mayor advised that it is necessary to appoint City representatives to the Citizens' Advisory Committee, Roanoke Valley Regional Storm Water Management Study, pursuant to a commUnication from Wayne G. Strickland, Executive Director, Fifth Planning District Commission, under date of February 26, 1996; whereupon, he opened the floor for nominations. Ms. Wyatt placed in nomination the names of Dennis D. Tinsley and Harry J. Giuliani. Thers being no further nominations, Messrs. Tinsley and Giuliani were elected as City representatives to the Citizens' Advisory Committee, Roanoke Valley Regional Storm Water Management Study, by the following vote: ACTION: FOR MESSRS. TINSLEY AND GIULIANI: Council Members Parrott, White, Wyatt, Bowles, Buffer and Mayor Bowers .......... --6. (Council Member McCadden was absent.) There being no further business, the Mayor declared the meeting adjourned at 4:35 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor 4O8 REGULAR WEEKLY SESSION-~ROANOKE CITY COUNCIL April 15, 1996 12:30 p.m. The Council of the City of Roanoke met in regular session in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on Monday, April 15, 1996, at 12:30 p.m., the regular meeting hour, with Mayor David A. Bowers presiding, pursuant to Rule 1, Reaular Meetim]s. of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended. PRESENT: Council Members Linda F. Wyatt, Elizabeth T. Bowles, Wendell H. Butler, Delvis O. McCadden, John H. Parrott and Mayor David A. Bowers ............ -6. ABSENT: Council MemberWilliam White, Sr. OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. At 12:35 p.m., the Mayor declared the meeting in recess. At 12:40 p.m., the meeting reconvened in the Emergency Operations Center Conference Room, Room 159, Municipal Building South, with Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member White. BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY- PUBLIC WORKS-PLANNING-GRANTS-ECONOMIC DEVELOPMENT: The City Manager submitted a written report with regard to the proposed Fiscal Year 1996-97 Annual Update to the U. S. Department of Housing and Urban Development (HUD) Consolidated Plan, advising that HUD requires entitlement localities to submit a Consolidated Plan as a condition of receiving funding for several Federal community development, housing and homeless programs, which include Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG) and HOME Investment Partnership Programs; and the City of Roanoke receives annual formula grants from HUD based on a formula which considers age of housing, poverty levels and other "distress" factors. 409 It was further advised that HUD representatives informed City staff that Roanoke's overall entitlement could be $2,652,300.00 for the City's fiscal year t996-97, a decrease of $294,700.00, or ten per cent, below fiscal year 1995 funding; in addition, revenue is estimated to be available from the following sources for fiscal year 1996-97: (1) $532,185.00 estimated program income generated from prior Community Development Block Grant and HOME projects, (2) $1,009,953.00 is estimated to be available for transfer/carry-over from prior grant entitlement years, which is available for continuing projects, and (3) $4,194,438.00 is estimated to be available overall in entitlement, program income and available transfer/carry-over funds, which funds will leverage an estimated $2,228,815.00 in additional monies from Federal, State, local and private sources, for a total program scope of $6,423,253.00; and citizen hearings were conducted on January 16 and April 9, 1996. It was explained that 12 new and 46 previously funded projects are recommended for funding, nine projects are not recommended for funding, and six projects are being merged with or are already included in a recommended project, with 58 individual projects and activities funded in whole or in part with Community Development Block Grant, Emergency Shelter Grants, or HOME funds; the proposed fiscal year 1996 program has been designed to address housing, economic development, human services, neighborhood/community development, homeless and administration/planning; and with respect to the CDBG requirement that 70 per cent of the funds benefit Iow-moderate income individuals, the proposed CDBG budget exceeds minimum requirement by 24 per cent. In conclusion, the City Manager advised that the Annual Update to the U. S. Department of Housing and Urban Development Consolidated Plan is responsive to the stated concerns of the citizens of Roanoke, meets the regulatory requirements of HUD, provides for housing improvements, homeless activities, activities for youth, business development, creation of new job opportunities, human services, strengthening of City neighborhood organizations, adequate administrative oversight for the entire program, and will allow the City to build upon the successes of the past and meet some urgent critical needs; on Monday, April 29, 1996, Council has scheduled a 7:00 p.m., public hearing to receive the comments of citizens; and on Monday, 410 May 13, 1996, Council will be requested to authorize the City Manager to submit an approved 1996-97 Annual Update to HUD's Consolidated Plan to the Richmond Office of the U. S. Department of Housing and Urban Development for review and approval. (For full text, see report on file in the City Clerk's Office.) Diane S. Akere, Budget Administrator, and Vickie S. Tregubov, Grants Monitor, presented a briefing with regard to the proposed fiscal year 1996-97 Annual Update to the Department of Housing and Urban Development Consolidated Plan. It was explained that with 58 individual projects and activities funded in whole or in part with CDBG, ESG, and HOME funds, the proposed fiscal year 1996 program has been designed to address the following needs: housing, economic development, human services, neighborhoodlcommunity development, homeless, and administrative planning; the Annual Update to HUD's Consolidated Plan is responsive to the stated concerns of the citizens of Roanoke, and meets the regulatory requirements of HUD; and the Plan provides for housing improvements, homeless activities, activities for youth, business development, creation of new job opportunities, human services, strengthening of neighborhood organizations, and adequate administrative oversight for the entire program. It was also explained that Council has authorized a public hearing to be held on Monday, April 29, 1996, to hear the comments of citizens and on May 13, 1996, Council will be requested to authorize the City Manager to submit an approved 1996-97 Annual Update to HUD's Consolidated Plan to the Richmond Office of the U. S. Department of Housing and Urban Development for review and approval. (For full text of funding recommendations, see Attachment A to the City Manager's report under date of April 15, 1996.) ACTION: Following questions and/or comments by the Members of Council, without objection by Council, the Mayor advised that the briefing would be received and filed. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. 411 At 1:05 p.m., the Mayor declared the meeting in recess until 2:00 p.m. At 2:00 p.m., the meeting reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., with the following Council Members in attendance: PRESENT: Council Members Linda F. Wyatt, Elizabeth T. Bowles, Wendell H. Butler, Delvis O. McCadden, John H. Parrott and Mayor David A. Bowers 6. ABSENT: Council Member William White, Sr.- ...................... 1. OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The reconvened meeting was opened with a prayer by The Reverend Ethel Eaves, Associate Pastor, Pilgrim Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS: ACTS OF ACKNOWLEDGEMENT: The Mayor presented a plaque which he accepted on behalf of the City of Roanoke commemorating Arbor Day on Monday, April 15, 1996. PROCLAMATIONS-POLICE DEPARTMENT-VICTIM/WITNESS/ JUROR PROGRAM: The Mayor presented a Proclamation declaring April 21 - 27, 1996, as Roanoke City Crime Victims' Rights Week in the City of Roanoke. (For full text, see Proclamation on file in the City Clerk's Office.) 412 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, that item would be removed from the Consent Agenda and considered separately. He called specific attention to two requests for Executive Sessions to discuss a personnel matter, being the performance evaluations of certain Council Appointed Officers; and to discuss personnel matters with regard to vacancies on various authorities, boards, commissions and committees appointed by the Council. MINUTES: Minutes of the regular meetings of Council held on Tuesday, January 2, 1996; and Tuesday, January 16, 1996, were before the body. (For full text, see minutes on file in the City Clerk's Office.) ACTION: Mrs. Bowles moved that the reading of the minutes be dispensed with and that the minutes be approved as recorded. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None O. (Council Member White was absent.) COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers requesting that Council meet in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by the Council, pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) ACTION: Mrs. Bowles moved that Council concur in the request of the Mayor to convene in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and 413 ACTION: committees appointed by the Council, pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers ~6. NAYS: None ................................................................... O. (Council Member White was absent.) DIRECTOR OF FINANCE-CITY CLERK-CITY ATTORNEY-CITY MANAGER-COUNCIL-REAL ESTATE VALUATION: A communication from Mayor David A. Bowers, Chairperson, City Council's Personnel Committee, requesting that Council meet in Executive Session to discuss a personnel matter, being the performance evaluations of certain Council Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bowles moved that Council concur in the request of the Mayor to convene in Executive Session to discuss a personnel matter, being the performance evaluations of certain Council Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers .6. NAYS: None ..................................................................... 0. (Council Member White was absent.) OATHS OF OFFICE-COMMITTEES-ZONING: A report of qualification of Benjamin S. Motley as a member of the Board of Zoning Appeals for a term ending December 31, 1998, was before Council: (See Oath or Affirmation of Office on file in the City Clerk's Office.) 414 ACTION: ACTION: Mrs. Bowles moved that the report of qualification be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers .6. NAYS: None. .0. (Council Member White was absent.) REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: LANDMARKS/HIST. PRESERVATION-DECEASED PERSONS- MCCLANAHAN GRAVE SITE: Jack B. Coulter appeared before Council on behalf of the McClanahan Grave Site Ad Hoc Committee, representing the Roanoke Valley Historical Society, and Local Chapters of the DAR, SAR and Salem Historical Society, and requested and urged the City to undertake the challenge of doing something meaningful toward restoration of the McClanahan Grave Site or removal of the graves to a more accessible and acceptable location. Judge Coulter advised that the small cemetery, which is of historical significance, is currently hidden in disgrace on a knoll behind Advance Stores near the intersection of 24th Street and Orange Avenue, N. W., and is completely submerged in overgrowth, weeds and refuse; the cost of at least clearing up and maintaining the area could easily be absorbed by one of the City departments and included in the 1996-97 budget, or the National Guard or Marine Reserve could be urged to clear the area as a civic project. On behalf of the McClanahan Grave Site Ad Hoc Committee, he submitted that under the circumstances, it is a proper City function, the expense would be relatively minimal, and the objective would be appropriate and worthwhile. (For full text, see communication on file in the City Clerk's Office.) Mr. Parrott moved that the matter be referred to the City Manager and the City Attorney for study, report and recommendation to Council. The motion was seconded by Dr. Butler and adopted. 415 ACTION: BRIDGES-PLANNING-VIRGINIA TECH-HOTEL ROANOKE CONFERENCE CENTER COMMISSION: Ms. Patricia E. Rodriguez, 1202 2:3rd Street, S. W., addressed Council in support of naming the pedestrian bridge at The Hotel Roanoke & Conference Center the "O. Winston Link" in honor of O. Winston Link, a nationally renowned artist who, at different times throughout his life, resided in the Roanoke Valley. She explained that in 1955, Mr. Link was driven by the knowledge that the era of steam locomotion in the United States was rapidly drawing to a close and therefor began recording, on film, the activities of Norfolk and Western Railway. (See supporting documentation on file in the City Clerk's Office.) It was pointed out that on March 18, 1996, the pedestrian bridge was named "Market Square Walkway". There was discussion in which it was stated that it would be more appropriate to name City facilities/structures in honor of individuals who have lived their entire life in the Roanoke area. Following discussion of the request and without objection by Council, the Mayor advised that the remarks of Ms. Rodriquez would be received and filed. OTHER HEARINGS OF CITIZENS: None. PETITIONS AND COMMUNICATIONS: BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting appropriation of $198,024.00 from the 1995-96 Capital Maintenance Replacement Fund, the proceeds of which will be used to purchase modular classrooms for Fallon Park, Hurt Park, Lincoln Terrace and Round Hill Elementary Schools, and to match funds with community donations to furnish elementary schools with technology equipment, and further requesting appropriation of $8,100.00 for the Project Success Program, which is designed to encourage college preparation of eighth grade students who show academic promise, but would be unlikely to consider advanced studies without intervention, which additional funds represent contributions received from the private sector, was before Council. 416 ACTION: A report of the Director of Finance recommending that Council concur in the request of the School Board, advising that this is the eighth appropriation of the School Board's fiscal year 1995-96 Capital Maintenance and Equipment Replacement Program funding of $2,394,036.00, leaving an unappropriated balance of $125,976.00, was also before Council. (For full text, see communication and report on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: (~32884-041596) AN ORDINANCE to amend and reordain certain sections of the 1995-96 School and General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 301.) Mrs. Bowles moved the adoption of Ordinance No. 32884-041596. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None ................................................................... -0. (Council Member White was absent.) Ms. Wyatt expressed concern with regard to certain programs that are not school related but use available space in the schools while some school related programs are taught in modular classrooms. It was agreed that the matter would be discussed during 1996-97 budget study session with the School Board on Wednesday, May 8, 1996, at 8:30 a.m. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: 417 ACTION: ACTION: BUDGET-COUNCIL: The City Manager presented the Recommended Resource Allocation Plan for Fiscal Year 1996-97, which is a balanced budget totaling $152,535,363.00, maintains all current City services, fully supports the education budget, and contains no new or increased taxes. The Director of Finance reviewed Page 7, General Fund Revenue, of the proposed Resource Allocation Plan. (For full text, see Recommended Resource Allocation Plan for fiscal year 1996-97 on file in the City Clerk's Office.) Without objection by Council, the Mayor advised that the recommended 1996-97 fiscal year budget would be referred to 1996-97 budget study for discussion and consideration by Council. Mrs. Bowles offered the following resolution: (#32885-041596) A RESOLUTION establishing the date of a special meeting of the Council of the City of Roanoke. (For full text of Resolution, see Resolution Book No. 58, page 302.) Mrs. Bowles moved the adoption of Resolution No. 32885-041596. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers .6. NAYS: None ...................................................................... 0. (Council Member White was absent.) ITEMS RECOMMENDED FOR ACTION: BUDG ET-TAXES-PLAN NING-WRABA-ECONOMI C DEVELOPMENT: The City Manager submitted a written report advising that the Williamson Road Area Business Association, Inc. (WRABA), is a private, non-profit, voluntary membership organization founded in 1981 to encourage, foster and initiate economic development and quality of life improvements in the Williamson Road area; WRABA 418 retained its first full-time coordinator, with assistance from the City, to promote the Williamson Road corridor in 1988, which coordinators have recruited new business members, assisted with the development of advertising programs, coordinated special events and encouraged businesses to locate in the Williamson Road area; WRABA successfully initiated an effort in 1992 that led to establishment of a Special Service District by Council along a portion of the Williamson Road corridor; WRABA serves as the City's agent in receiving funds and carrying out certain functions, subject to an approved work plan, intended to improve the Williamson Road corridor; and Williamson Road, like many other older strip commercial areas, suffers from a number of problems, including lack of a coherent identity, excessive signage, traffic congestion, obsolete and poorly maintained commercial buildings, poor ingress/egress, poor image, inefficient business mix, commercial/ residential conflicts and other problems. It was further advised that recent discussions between WRABA and the City Administration indicate a need for a corridor plan to coordinate public and private infrastructure improvements along the Williamson Road corridor, which would include the following components: Market analysis will identify existing and future market forces and demographic factors which will impact the Williamson Road commercial area. Land use analysis will identify existing land use patterns/ conflicts along the Williamson Road commercial corridor and will make recommendations to improve the existing "business mix". Physical improvement recommendations will identify needed public and private improvements along the Williamson Road corridor. The City Manager recommended that Council authorize transfer of $35,000.00 from General Fund Contingency, Account No. 001-002- 9410-2199, to Planning and Community Development, Account No. 001- 052-8110-2010, Fees for Professional Services. (For full text, see report on file in the City Clerk's Office.) 419 ACTION: Mm. Bowles offered the following emergency budget ordinance: (#32886-041596) AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 303.) Mm. Bowles moved the adoption of Ordinance No. 32886-041596. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None ..................................................................... -0. (Council Member White was absent.) At 3:25 p.m., the Mayor declared the meeting in recess. At 3:40 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member White. BUDGET-CLAIMS-PARKS AND RECREATION: The City Manager submitted a written report advising that Reebok International, a maker and marketer of athletic shoes was charged in Federal Court with price fixing; terms of settlement of the suit required Reebok to create a multi- million dollar fund for distribution to jurisdictions, non-profit corporations and charitable organizations; Virginia's share of the fund was to be disbursed by the Commonwealth's Office of the Attorney General based on submitted proposals; the Roanoke City Department of Parks and Recreation submitted a proposal in 1995, with the intent of using the money to begin an outdoor canoeing program and to provide for improvements to City athletic fields; and the proposal was one of six approved by the Office of the Attorney General, with the City having been chosen to receive a $20,000.00 award. 420 ACTION: ACTION: The City Manager recommended that Council accept the $20,000.00 Reebok settlement award; and appropriate $20,000.00 to Parks and Recreation Department budgets as follows: $15,000.00 to Account No. 001-052-7110-2035 and $5,000.00 to Account No. 001-052- 4340-9065. (For full text, see report on file in the City Clerk's Office.) Mr. Parrott offered the following emergency budget ordinance: (~32887-041596) AN ORDINANCE to amend and reordain certain sections of the t995-96 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 304.) Mr. Parrott moved the adoption of Ordinance No. 32887-041596. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, Parrott and Mayor Bowers -5. NAYS: None O. (Council Member White was absent.) (Council Member McCadden was out of the Council Chamber.) Mr. Parrott offered the following resolution: (#32888-041596) A RESOLUTION authorizing acceptance of the settlement award from the Commonwealth of Virginia; and authorizing execution of the necessary documents, on behalf of the City, to comply with the terms and conditions of such award. (For full text of Resolution, see Resolution Book No. 58, page 305.) Mr. Parrott moved the adoption of Resolution No. 32888-041596. The motion was seconded by Mrs. Bowles and adopted by the following vote: 421 AYES: Council Members Wyatt, Bowles, Butler, Parrott and Mayor Bowers ........................................................................ 5. NAYS: None ..................................................................... 0. (Council Member White was absent.) (Council Member McCadden was out of the Council Chamber.) BUDGET-HUMAN DEVELOPMENT-GRANTS-BLUE RIDGE COMMUNITY SERVICES-DISABLED PERSONS-FDETC: The City Manager submitted a written report advising that the Fifth District Disability Services Board is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community; and the following jurisdictions in the Fifth Planning District have enacted resolutions establishing participation in a regional effort and have appointed a local official to serve: Cities of Roanoke, Salem, Covington, Clifton Forge; Counties of Roanoke, Craig, Botetourt, Allegany, along with the Town of Vinton, and representatives from business and consumers. It was further advised that funds from the State Rehabilitative Services Incentive Fund, a short-term, non-renewable, stimulus fund designed to promote investment in meeting the needs of individuals with physical and sensory disabilities, have been allocated to the Fifth District Disability Services Board, which solicited proposals for use of Rehabilitative Services Incentive Fund monies; seven proposals were received and reviewed, and the Disability Services Board awarded $25,290.00 to the Blue Ridge Independent Living Center (Family Support and Peer Counseling), which will provide local matching funds for the grant. The City Manager recommended that Council appropriate $25,290.00 to a Grant Fund account to be established by the Director of Finance for transfer to Blue Ridge Independent Living Center. (For full text, see report on file in the City Clerk's Office.) Dr. Butler offered the following emergency budget ordinance: 422 ACTION: (ft32889-041596) AN ORDINANCE to amend and reordain certain sections of the 1995-96 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 58, page 306.) Dr. Butler moved the adoption of Ordinance No. 32889-041596. The motion was seconded by Mm. Bowles and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, Parrott and Mayor Bowers .5. NAYS: None .0. (Council Member White was absent.) (Council Member McCadden was out of the Council Chamber.) CITY ATTORNEY: POLICE DEPARTMENT-FIRE DEPARTMENT-LEGISLATION-CITY EMPLOYEES: The City Attorney submitted a written report advising that Senate Bill 849, which is being considered by the United States Senate, would allow significant flexibility in the City personnel plan; and if passed, the legislation will permit localities to adopt a mandatory retirement age for police officers and firefighters and a maximum age for entry-level public safety employees, which would be accomplished by extending an exemption that was originally enacted in the Age Discrimination in Employment Act; whereupon, he emphasized that the legislation would merely permit the City to reinstate a mandatory retirement age or a maximum entry age for public safety officers, and the City would not be required to take such action. The City Attomey recommended that Council enact a resolution which would urge adoption of Senate Bill 849. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles offered the following resolution: 423 (#32890-041596) A RESOLUTION urging the passage and implementation of S. 849 which is pending before the United States Senate. (For full text of Resolution, see Resolution Book No. 58, page 307.) ACTION: Mrs. Bowles moved the adoption of Resolution No. 32890-041596. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Bowles, Butler, Parrott and Mayor Bowers---- 4. NAYS: Council Member Wyatt ............................................ 1. (Council Member White was absent.) (Council Member McCadden was out of the Council Chamber.) REPORTS OF COMMITTEES: ANNEXATION/CONSOLIDATION-PLANNING: A report of the City Planning Commission advising that a request was received from Bruce E. Mayer, Attorney, that the City adjust its existing boundary line with Roanoke County; properties affected are located in Section 1 of the Triple Crown Estates subdivision; streets and lots of this subdivision are located within the boundaries of Roanoke County, with the exception of certain portions of Lots 5, 6 and 7 which are located within the boundaries of the City of Roanoke; and owners of the subject properties are identified as follows: Lot 5 - Brown and Dent Construction Company (Note: City tax records indicate this parcel is owned by C & D Builders, Inc.) Lot 6 - Kenneth H. Thomas and Kathy B. Kemp Lot 7 - C & D Builders, Inc. The City Planning Commission recommended that Council approve the request to adjust the existing boundary line between the City of Roanoke and Roanoke County, as generally described in Exhibit Three of the report; authorize the City Manager to take or cause to be 424 taken such actions as may be necessary to effect and prepare an official survey of said recommended boundary adjustments, at no cost to the City; authorize the Mayor and the City Clerk, respectively, to execute and attest an agreement between the City of Roanoke and Roanoke County to relocate the subject boundary lines in accordance with the boundaries described and set forth in said official survey, such agreement to be approved by the City Attorney as to form; authorize the City Attorney to participate in appropriate legal proceedings and to execute such pleadings and orders or decrees on behalf of the City which are approved as to form by the City Attorney, upon execution of said agreement, in accordance with requirements of Section 15.1- 1031.1, et seq., of the Code of Virginia (1950), as amended; and authorize the City Clerk to cause the description of such boundary line, as agreed upon, to be duly published as required by Section 15.1- 1031.2 of the State Code, at no cost to the City. (For full text, see report on file in the City Clerk's Office.) ACTION: Dr. Butler moved that the following ordinance be placed upon its first reading: (#32891) AN ORDINANCE authorizing the Mayor to execute an Agreement between the County of Roanoke and the City of Roanoke relating to the boundary line between said governmental entities, and authorizing certain other actions relating to such boundary line adjustment. (For full text of Ordinance, see Ordinance Book No. 58, page 310.) The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers ~. NAYS: None ................................................................... -0. (Council Member White was absent.) UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 425 ACTION: SEWERS AND STORM DRAINS-EASEMENTS-INSURANCE-PIPE LINES/STORAGE TANKS-CITY PROPERTY-PUBLIC WORKS- ECONOMIC DEVELOPMENT: Ordinance No. 32870 authorizing execution of a Request for Permit Agreement with Plantation Pipeline Company to allow a crossing of its pipeline facilities with a sanitary sewer line in connection with the Tinker Creek Interceptor Sewer Replacement Project, upon certain terms and conditions, as more particularly set forth in a report and attachment dated April 1, 1996, from the City Manager, having previously been before the Council for its first reading on Monday, April 1, 1996, read and adopted on its first reading and laid over, was again before the body, Mr. Parrott offering the following for its second reading and final adoption: (#32870-041596) AN ORDINANCE authorizing execution of a Request for Permit agreement with Plantation Pipeline Company to allow a crossing of its pipeline facilities with a sanitary sewer line in connection with the Tinker Creek Interceptor Sewer Replacement Project. (For full text of Ordinance, see Ordinance Book No. 58, page 298.) Mr. Parrott moved the adoption of Ordinance No. 32870-041596. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None ...................................................................... 0. (Council Member White was absent.) ROANOKE CiViC CENTER: Ordinance No. 32875 extending the Food/Beverage Concession Management Contract Agreement between the City of Roanoke and The Swanson Corporation for a period of three years, with an option by the City to extend the contract for up to two additional years unless terminated sooner by either party, pursuant to Section 4 of the contract, having previously been before the Council for its first reading on Monday, April 1, 1996, read and adopted on its first reading and laid over, was again before the body, Ms. Wyatt offering the following for its second reading and final adoption: 426 ACTION: (#32875-041596) AN ORDINANCE extending the Food/Beverage Concession Management Contract agreement between the City of Roanoke and The Swanson Corporation for a period of three years with an option by the City to extend the contract for up to two additional years unless terminated sooner by either party, pursuant to Section 4 of the contract. (For full text of Ordinance, see Ordinance Book No. 58, page 298.) Ms. Wyatt moved the adoption of Ordinance No. 32875-041596. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None ................................................................. -0. (Council Member White was absent.) CHURCH AVENUE PARKING GARAGE-VIRGINIA TECH-LEASES- SCHOOLS-WATER RESOURCES: Ordinance No. 32878 authorizing extension of the Lease and Agreement, as amended, between the City and Virginia Polytechnic Institute and State University, of space located at 111-117 Church Avenue, S. W., at a rate of $1.00 per year, to commence August 1, 1996 through July 31, 1997; said lease renewal to be for a one year term, with automatic renewal for up to four additional one-year terms, unless terminated by Virginia Tech or the City in writing at least three months prior to expiration of the renewal term; such lease to be in a form to be approved by the City Attorney and to contain such terms and conditions as are set forth in a report to Council dated April t, 1996, from the Water Resources Committee, having previously been before the Council for its first reading on Monday, April 1, 1996, read and adopted on its first reading and laid over, was again before the body, Ms. Wyatt offering the following for its second reading and final adoption: (#32878-041596) AN ORDINANCE authorizing extension of the Lease and Agreement, as amended, between the City and Virginia Polytechnic Institute and State University, of the space located at 111- 117 Church Avenue, S. W., upon certain terms and conditions. (For full text of Ordinance, see Ordinance Book No. 58, page 299.) 427 ACTION: ACTION: Ms. Wyatt moved the adoption of Ordinance No. 32878-041596. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers .6. NAYS: None ...................................................................... 0. (Council Member White was absent.) CITY PROPERTY-WATER RESOURCES-STREETS AND ALLEYS: Ordinance No. 32881 authorizing the City Manager, or his designee, and the City Clerk, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the sale of City- owned property located at the northwest corner of Liberty Road and Hillcrest Avenue, N. W., identified as Lot 20, Block 2, Map of Meadow Land, Official Tax No. 2071420, to C. M. Vandergrift, for the sum of $7,500.00, upon terms and conditions as more particularly set forth in a report and attachments dated April 1, 1996, from the Water Resources Committee, having previously been before the Council for its first reading on Monday, April 1, 1996, read and adopted on its first reading and laid over, was again before the body, Mrs. Bowles offering the following for its second reading and final adoption: (#32881-041596) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the sale and conveyance of property owned by the City and located at the northwest corner of Liberty Road and Hillcrest Avenue, N. W., upon certain terms and conditions. (For full text of Ordinance, see Ordinance Book No. 58, page 300.) Mrs. Bowles moved the adoption of Ordinance No. 32881-041596. The motion was seconded by Dr. Butler and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None ...................................................................... 0. (Council Member White was absent.) 428 ACTION: MOTIONS AND MISCELLANEOUS BUSINESS: None. INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: None. OTHER HEARINGS OF CITIZENS: None. At 3:45 p.m., the Mayor declared the meeting in recess. At 5:05 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member White. COUNCIL: With respect to the Executive Session just concluded, Dr. Butler moved that each Member of City Council *certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by City Council. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None. 0. (Council Member White was absent.) COMMITTEES-ORGAN/TISSUE DONATION: Council having adopted Resolution No. 32491-052295 on May 22, 1995, in support of the formation of a Regional Commission on Organ and Tissue Donation and Transplantation, the Mayor advised that the City has been requested to appoint a City representative to serve on the Commission; whereupon, Mr. Parrott placed in nomination the name of Dr. John A. Feldenzer. There being no further nominations, Dr. Feldenzer was elected as the City's representative to the Commission on Organ and Tissue Donation and Transplantation by the following vote: 429 ACTION: ACTION: ACTION: ACTION: FOR DR. FELDENZER: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers. 6. (Council Member White was absent.) Inasmuch as Dr. Feldenzer is not a resident of the City of Roanoke, Mr. Parrott moved that the City residency requirement for persons serving on authorities, boards, commissions and committees appointed by the Council be waived in this specific instance. The motion was seconded by Ms. Wyatt and adopted. OATHS OF OFFICE-HUMAN DEVELOPMENT-COMMITTEES- CULTURAL SERVICES COMMITTEE: The Mayor advised that there is a vacancy on the Cultural Services Committee and called for nominations to fill the vacancy. Mr. Parrott placed in nomination the name of George A. Kegley. There being no further nominations, Mr. Kegley was elected as a member of the Cultural Services Committee for a term ending June 30, t997, by the following vote: FOR MR. KEGLEY: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. (Council Member White was absent.) OATHS OF OFFICE-COMMITTEES-ROANOKE CiViC CENTER: The Mayor advised that there is a vacancy on the Roanoke Civic Center Commission created by the resignation of W. Alvin Hudson and called for nominations to fill the vacancy. Dr. Butler placed in nomination the name of M. R. Khan. There being no further nominations, Mr. Khan was elected as a member of the Roanoke Civic Center Commission to fill the unexpired term of W. Alvin Hudson, resigned, ending September 30, 1996, by the following vote: FOR MR. KHAN: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers ........................................ 6. (Council Member White was absent.) 430 At 5:10 p.m., the Mayor declared the meeting in recess until 7:00 p.m. At 7:00 p.m., the meeting reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., with Mayor Bowers presiding, and the following Members of the Council in attendance: PRESENT: Council Members Linda F. Wyatt, Elizabeth T. Bowles, Wendell H. Butler, Delvis O. McCadden, John H. Parrott and Mayor David A. Bowers-- .6. ABSENT: Council Member William White, Sr. OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The reconvened meeting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS: CITY MARKET-CELEBRATIONS-DOWNTOWN ROANOKE, INCORPORATED-CENTER IN THE SQUARE: The Mayor recognized Pearl Fu, Chairperson/Coordinator, Local Colors, for a briefing with regard to activities that will take place on Sunday, April 21, 1996, in the area of the City Market and Center In The Square. She explained that "Local Colors" is Roanoke's celebration of multi-cultural diversity. Representatives of various countries were present dressed in native costume, and a song was performed by local artiste entitled, "Star City". HEARING OF CITIZENS UPON PUBLIC MATTERS: 431 TRAFFIC-SIDEWALK/CURB AND GUTTER-COMPLAINTS-STATE HIGHWAYS-NEIGHBORHOOD ORGANIZATIONS-STREETS AND ALLEYS: E. Jeanette Manns, Co-Chair, Washington Park Neighborhood Alliance, appeared before Council and advised that the Washington Park Neighborhood Alliance is composed of citizens throughout the City of Roanoke who have concerns about various matters. She requested that the Tenth Street area be provided with sidewalks, curb and gutter and installation of a traffic light at Tenth Street and Hunt Avenue, N. W. The City Manager referred to a communication summarizing work that was completed approximately ten days ago, under date of April 11, 1996, from William F. Clark, Director of Public Works, in which it was pointed out that several years ago the portion of Tenth Street between Campbell Avenue, S. W., and Gilmer Avenue, N. W., was widened including a new bridge over the railroad, and a request to complete these improvements from Gilmer Avenue, N. W., to Williamson Road has been among the list of projects submitted to the Virginia Department of Transportation for a number of years; and now that other street improvement projects in the City have been completed or are in advanced stages of design and construction, (i.e. Wells Avenue, Second Street/Gainsboro Road, Peters Creek Road Extension, N. W., and Brandon Avenue, S. W.), the timing for some decisions on Tenth Street is approaching. It was explained that the City has requested VDOT to consider a three-lane widening scheme, particularly north of Orange Avenue so as to reduce the impact on adjoining properties, and VDOT has indicated that such a plan would be feasible although details of how it would impact individual properties have not been satisfactorily prepared. He called attention to a meeting on April $, 1996, with representatives of the Washington Park Neighborhood Alliance to discuss plans for a neighborhood workshop to solicit citizen input concerning future improvements to Tenth Street, and pointed out that the City is waiting to hear from Reverend Scott and Ms. Manns, Co-Chairs of the Washington Park Neighborhood Alliance, with regard to a suggested date for the neighborhood meeting which will address the entire length of Tenth Street from Gilmer Avenue to Williamson Road; and the meeting will be the first of a series of meetings to invite interested persons to offer comments and suggestions which will allow opportunities for reacting to how those comments and suggestions are translated into preliminary plans and ultimately into final designs. 432 ACTION: There was discussion with regard to the priority listing of the Tenth Street traffic light with other requests for traffic signals throughout the City, as well as the need to conduct an updated traffic count on Tenth Street. The Reverend Frank W. Saunders, 2128 Melrose Avenue, N. W., requested that Council, along with the community, not lose sight of the major objective which is saving lives. While the matter is under study, he asked that the City assign police officers to strategic areas on Tenth Street to slow down traffic which will send a message that life is more important than a short cut from Tenth Street to Williamson Road. The Reverend Leonard L. Hines, 3819 Rolling Hills Avenue, N. W., appeared before Council and advised that northwest Roanoke is concerned about the lack of progress in their community; therefore, citizens have joined forces to bring their concerns to Council's attention. He stressed the need for sidewalks, curb and gutter, recreation centers and other meeting places, etc., in the Tenth Street/northwest area of the City. Ms. Perneller Chubb-Wilson, President, Southern Christian Leadership Conference, spoke in support of a traffic light at Tenth Street and Hunt Avenue, N. W. Following a lengthy discussion of the matter, Mr. McCadden moved that Council be provided with a report at its next regular meeting on Monday, May 6, 1996, with regard to the City's priority list for traffic signals, the projected timetable for installation of the next five traffic signals included on the priority list, the status of the Tenth Street traffic signal, an updated Tenth Street traffic count, the criteria used by the City in determining whether a traffic signal is justified at a specific location, and that City representatives meet with representatives of the Washington Park Neighborhood Alliance to explain the criteria for traffic signal installation. The motion was seconded by Dr. Butler and adopted. OTHER HEARINGS OF CITIZENS: SEWERS AND STORM DRAINS-COMPLAINTS-UTILITY LINE SERVICES-WATER RESOURCES: Ms. Juanita A. Crews, 57 Gilmer Avenue, N. E., addressed Council with regard to sewer and storm drainage construction currently underway in her neighborhood, and expressed concern relative to damaged water lines leading to reduced 433 ACTION: ACTION: water pressure, a damaged sewer line, discoloration of water, a severed cable line which has since been repaired, damage to her front yard, and damage to a rock wall. She advised that she received no prior notice of construction, and she did not authorize the contractor to enter upon her property. Ms. Jacqueline C. Williams, 57 Gilmer Avenue, N. E., and Mr. Cedric Crews, 343 Walnut Avenue, S. W., addressed Council in support of the remarks of Ms. Crews. The Mayor advised that without objection by Council, the matter would be referred to the City Manager for investigation and report to Council and to Ms. Crews. Ms. Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc., also addressed Council in support of the remarks of Ms. Crews. She called attention to a project to improve the appearance of the Gainsboro area in which the community solicited and received volunteer services from a local architectural firm to design rock walls for the south side of Gilmer Avenue, and requested Council's assistance to insure that the construction company responsible for damaging the walls will restore them as previously designed without expense to Gilmer Avenue property owners. Without objection by Council, the Mayor advised that the remarks of Ms. Bethel would be received and filed. PUBLIC HEARINGS: LANDMARKS/HIST. PRESERVATION-ARCHITECTURAL REVIEW BOARD: Council at its regular meeting on Tuesday, February 20, 1996, having continued a request of the Episcopal Diocese of Southwestern Virginia to present a petition appealing a decision of the Architectural Review Board in connection with a request to demolish structures located at 1010 and 1014 First Street, S. W., the matter was again before the body. David C. Helscher, Attorney, representing the petitioner, advised that the original moving date for the houses was scheduled for sometime around March 15, 1996; however, because the houses have not yet been moved, he requested that the matter be continued. (For full text, see communication on file in the City Clerk's Office.) 434 ACTION: Mr. Parrott moved that the matter be continued until the regular meeting of Council on Monday, June 17, 1996, at 7:00 p.m. The motion was seconded by Mrs. Bowles and adopted. SCHOOLS: Pursuant to Section 9-20.1, Public Hearing Before Appointment of School Board Members, of the Code of the City of Roanoke (1979), as amended, the City Clerk having advertised a public hearing to be held on Monday, April 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, the matter was before the body. The Mayor advised that prior to the public interview of candidates for the position of School Trustee which is required by Section 9-21 of the City Code, and prior to April 30, Council shall hold a public hearing to receive the views of citizens with regard to School Board appointments, and no applicant shall be appointed to the School Board unless such applicant's name has been considered at a public hearing. Advertisement of the public hearing was published in The Roanoke Times on Friday, April 5, t996, and in the Roanoke TribpllQ on Thursday, April 4, 1996. (See publisher's affidavits on file in the City Clerk's Office.) The Mayor further advised that on Monday, April 15, 1996, Council selected the following persons to be accorded the public interview for School Trustee on Thursday, April 25, 1996, at 6:00 p.m., in the City Council Chamber, for three year terms of office commencing July 1, 1996, and ending June 30, 1999: Charles W. Day Martin D. Jeffrey James K. Lowe, Jr. Brian J. Wishneff The Mayor requested that each speaker limit their remarks to five minutes. The following persons appeared before Council and endorsed the candidacy of Martin D. Jeffrey: The Reverend Charles T. Green, 1731 Hanover Avenue, N. W. The Reverend Frank W. Saunders, 2128 Melrose Avenue, N. W. 435 ACTION: The following persons endorsed the candidacy of Brian J. Wishneff: Beverly A. James, 3536 Wright Road, S. W. J. Randolph Edwards, 2236 Sewell Lane, S. W. F. Geoffrey Jennings, 1744 Blair Road, S. W. The following person endorsed the candidacy of Charles W. Day: James B. Smith, 4331 Williamson Road, N. W. Without objection by Council, the Mayor advised that the remarks would be received and filed. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Betty W. Mitchum that a certain tract of land located at 2044 Brambleton Avenue, S. W., described as Official Tax No. 1260108, be rezoned from RS-l, Single-Family Residential District, to C-1, Office District, subject to certain conditions proffered by the petitioner, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Time~ on Friday, March 29, 1996, and Friday, April 5, 1996. (See publisher's affidavit on file in the City Clerk's Office.) A report of the City Planning Commission advising that the Planning Commission's public hearing was held on January 3, 1996, at which time the Planning Commission voted to deny the rezoning request; an Amended Petition was filed in the Office of the City Clerk on March 18, 1996, which Amended Petition was filed after the Planning Commission's public hearing on January 3, 1996; and the Planning Commission has not reviewed the revised petition which contains the following proffered conditions, was before Council. There will be no additions or architectural changes to the exterior of the building on the property. 436 ACTION: Parking will be in conformity with the plan prepared by Lang Engineering Company dated February 24, 1996, identifying eight spaces, including two spaces in the garage, and no additional parking spaces on the property. There will be no signage on the building. There will be no entrances on Oakwood. The City Planning Commission recommended denial of the request for rezoning, advising that residents of the neighborhood expressed concern in regard to parking, signage, access from Oakwood Drive, and the effect on the entrance to the residential community; options for location of parking for commercial use of the property were unresolved at the time of the Planning Commission meeting; and since the Planning Commission public hearing, the petitioner has filed an amended petition. (For full text, see report on file in the City Clerk's Office.) Ms. Wyatt moved that the Amended Petition be referred to the City Planning Commission for further study, report and recommendation to Council. The motion was seconded by Mr. Parrott and adopted. TRAFFIC-STATE HIGHWAYS-PLANNING-TRANSPORTATION SAFETY-VALLEY VIEW MALL-STREETS AND ALLEYS: The City Clerk having advertised a public hearing for Monday, May 20, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City Planning Commission to amend the Roanoke City Thoroughfare Plan, an element of Roanoke Vision. Com_r)rehensiyQ Develo_oment Plan for Roanoke. Vir_einia 1985-2005, to eliminate a connection from Valley View Boulevard to Andrews Road, N. W., and to add a connection to Valley View Boulevard via an interchange on 1-581, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 29, 1996, and Friday, April 5, 1996. (See publisher's affidavit on file in the City Clerk's Office.) 437 A report of the City Planning Commission recommending that the Roanoke City Thoroughfare Plan element of the City's Comprehensive Plan, Roanoke Vision. Comprehensive Development Plan for Roanoke. Virginia 1985-2005, be amended, to eliminate a connection from Valley View Boulevard to Andrews Road, N. W., and to add a connection to Valley View Boulevard via an interchange on 1-581, was before Council. (For full text, see report on file in the City Clerk's Office.) Dr. Butler offered the following resolution: (#32892-041596) A RESOLUTION amending the Roanoke City Thoroughfare Plan, an element of Roanoke Vision, the City's Official Comprehensive Plan for Roanoke. (For full text of Resolution, see Resolution Book No. 58, page 308.) ACTION: Dr. Butler moved the adoption of Resolution No. 32892-041596. The motion was seconded by Mr. Parrott. The Mayor inquired if there were persons present who would like to be heard in connection with the matter. There being none, Resolution No. 32892-041596 was adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers ......... 6. NAYS: None ...................................................................... 0. (Council Member White was absent.) A report of the City Planning Commission advising that the Roanoke Valley Area Long Range Transportation Plan (1995-2015) includes a list of proposed roadway projects in the urbanized portion of the Roanoke Valley and a "fiscally-constrained" list of projects that are either in progress or have the potential to be constructed within a 20 year period; on November 28, 1994, Council concurred in the City's list of fiscally-constrained projects and the recommended improvements for further study in connection with the plan; and the highway planning process for the 1-581 project requires an amendment to the Roanoke Valley Area Lon_u Ran_ue Transpcrtation Plan (1995- 2015), which amendment proposes the following, was before Council. 438 ACTION: "Add a project to the National Highway System Category for 1-581 from Hershberger Road to a location approximately one mile south of Hershberger Road for a new interchange and a collector distributor roadway system (four local access lanes) at an estimated cost of $33,491,000 (not including the $5 million in local funds by the City of Roanoke). Also, to offset this increase, delete the improvements to 1-581 from Elm Avenue to Orange Avenue." The City Planning Commission recommended that Council approve the proposed amendment to the Roanoke Valley Area Lorl~ Ran_ce Trensr~ortation Plan (1995-2015) which adds an interchange and related improvements to 1-581 between Hershberger Road and Valley View Boulevard Extension while deleting certain improvements to 1-581 between Orange Avenue and Elm Avenue, thereby maintaining a fiscally-constrained plan. (For full text, see report on file in the City Clerk's Office.) Dr. Butler offered the following resolution: (#32893-041596) A RESOLUTION approving the amendment to the Roanoke Valley Area Long Range Transportation Plan (1995-2015). (For full text of Resolution, see Resolution Book No. 58, page 309.) Dr. Butler moved the adoption of Resolution No. 32893-041596. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Wyatt, Bowles, Butler, McCadden, Parrott and Mayor Bowers 6. NAYS: None .................................................................... -0. (Council Member White was absent.) OTHER HEARINGS OF CITIZENS: None. 439 There being no further business, the Mayor declared the meeting adjourned at 8:55 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowem Mayor 44O ROANOKE CITY COUNCIL. SPECIAL MEETING April 22, 1996 7:00 p.m. The Council of the City of Roanoke met in special session in the City Council Chamber, fourth floor of the Municipal Building, 2t5 Church Avenue, S. W., City of Roanoke, on Monday, April 22, 1996, at 7:00 p.m., Mayor David A. Bowers presiding, pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, and also pursuant to instructions by Council at its regular meeting on Monday, March 18, 1996. PRESENT: Council Members Elizabeth T. Bowles, Wendell H. Butler, Delvis O. McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers 7. ABSENT: O. OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The meeting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. ANNOUNCEMENTS CELEBRATIONS-ACTS OF ACKNOWLEDGEMENT: The Mayor announced that the City of Roanoke is a finalist in the 1996 All America City and Community Awards competition, ranking as one of 30 communities selected from 105 applications from across the United States, and the City of Roanoke is the only finalist from the Commonwealth of Virginia. COUNCIL-ELECTIONS: The Mayor advised that the purpose of the public hearing was to receive citizen comments to determine whether the qualified voters of the City of Roanoke desire a referendum as to a City Charter amendment establishing a specific form of modified election district system (sometimes referred to as a "ward" system) for the election of some members of City Council; whereupon, the matter was before the body. 441 Legal advertisement of the public hearing was published in The Roanoke Time~ on Friday, April 12, 1996. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor requested that speakers limit their comments to five minutes each. Without a written plan of action, there was discussion as to whether or not Council can authorize a referendum at the conclusion of the public hearing; whereupon, the Mayor called upon the City Attorney for legal advice. The City Attorney advised that the purpose of the meeting is to conduct a public hearing, and the legal notice provided that Council will receive the comments of citizens to determine whether the qualified voters of the City desire a referendum on a City Charter amendment establishing a specific form of modified election district system, which is the sole issue before the Council this evening. Therefore, he stated that motions should be relevant to that particular issue. Anthony R. Stavola, President, Greater Raleigh Court Civic League, 1836 Greenwood Road, S. W., inquired as to why it is felt that a modified ward system is needed, and advised that the issue is not one of a disenfranchised minority as in some larger cities, but rather a concern that not all areas of the City feel that they are having their needs addressed equitably and not all areas feel that they are having adequate input into the method by which decisions are made. He suggested that these issues would be better dealt with by ensuring that all neighborhoods are aware of how priorities are developed, and that all neighborhoods have input into the process. He added that if City Council is expanded, operating expenses will increase with additional Council salaries, representing funds that will not be available to meet urgent needs of the City of Roanoke. He called attention to ward plans in other localities which have tended to divide the citizens in the neighborhoods rather than unite them, which is the opposite direction in which Roanoke needs to move; therefore, he would not favor a modified ward plan. He stated that City-wide approaches are needed that have support throughout the City and all neighborhoods, even though the specifics of these issues may be somewhat different from one neighborhood to another. He called attention to a "President's Council" which has been formed by neighborhood group leaders to more directly present citizen concerns to Council as a whole and to provide a forum for communication. He added that neighborhood groups have a good record of addressing neighborhood concerns by working with Council, and relationships can be built on in an effort to meet many of the concerns expressed by those individuals who support a modified ward plan. He stated that City Council can and should 442 provide seven representatives for each neighborhood and not just one representative for a specific neighborhood; however, the real issue is not a larger City Council and wards, but the need for better communication; and neighborhood organizations want to work with Council to achieve this goal. He advised that if holding a referendum is decided upon, the City of Roanoke will be divided and distracted from the real issue which is to help all Roanokers feel that they are an important part of the City. Gary M. Waldo, 3229 Brandon Avenue, S. W., advised that there are a number of advantages to a modified ward system; the first and most important, being that people of average or less than average means can afford to run for City Council; and the system most closely aligned with the average person would be the modified ward system where an individual could run a Council campaign for approximately $1,000.00 - $2,000.00, and the funds could be raised by that individual rather than incurring present campaign costs which could range between $10,000 and $15,000 per candidate. Secondly, he stated that there is a built-in accountability in a ward system because citizens would know who their representative on City Council is and there could be regular ward meetings or electoral district meetings between citizens and their representatives. He called attention to the House of Delegates whose members represent defined districts, or the State Senate whose members represent Senatorial Districts; or the House of Representatives whose members represent Congressional Districts. He advised that the only two persons in the United States of America's system of government who are required, Constitutionally, to represent the whole nation are the President and the Vice-President. With the at-large system, he added that there are citizens who would argue that Council Members at-large have not represented the City as a whole, and because Roanoke has an at-large system, that does not guarantee representation or that priorities of all sections of the City or all neighborhoods of the City will be addressed. He stated that the system is not necessarily what guarantees that all needs of the people will be met, but it is dependent upon the goodwill of the people who hold the chairs on City Council. He stated that a ward system can exist in the smallest or the largest city, and the City Attorney could develop a plan that would call for a four-three or five-two ward; however, he advocated five wards, with the rough boundaries of northwest, northeast, southeast, South Roanoke and Raleigh Court, with the Mayor and the Vice-Mayor elected at-large. A. Byron Smith, 4710 Cheraw Lake Drive, N. W., advised that one reason to support a modified ward system is that the person representing a specific ward would know the purpose of a meeting and could explain the purpose to his or her constituents before the meeting rather than to experience the kind of confusion that seems to prevail this evening. He stated that under a ward or modified ward system, all sections of the City would be fairly represented at all times rather than just at election time. 443 The Reverend Vadar C. Colbert, 1327 Melrose Avenue, N. W., advised that the ward system is not a panacea for all problems, but it will help to unify the people. He explained that a ward system makes the individual accountable to the people in his district. H. Joel Kelly, 3038 Melrose Avenue, N. W., Apt. 927, suggested that a survey be conducted to determine if the citizens of Roanoke wish to express their opinion through a referendum. Ray W. Barbour, 686 Montrose Avenue, S. E., advised that the question is not "why", but "how" can better representation be achieved in all areas of the City. He stated that southeast Roanoke has not had a representative on Council for 30 years, that some kind of new form of representation on City Council is needed, and the ward system appears to be the best way to go. He added that the citizens should have the opportunity to decide if they want a modified ward plan. Mary F. Brooks, 2541 Beverly Boulevard, S. W., advised that she lives in the section of Roanoke that probably has the greatest population, but has no representative on Council - southwest Roanoke. She stated that one way to make a decision on the issue is to appoint a committee to recommend an equitable ward system, and suggested that those persons who advocate a modified ward system have strong representation on the committee, that they receive advice on the legal ramifications under which they are working, that they understand the ethnic portion of the City and how those persons are divided; and that they understand recent court decisions which prohibit certain gerrymanderings, and with a clear understanding of all of the above, the committee would be charged with formulating an equitable ward system plan. She called attention to problems with regard to lack of communication, situations where Council Members address issues that should be handled by City personnel, citizens who are treated discourteously by some City employees, and the lack of response by City personnel to requests for service by citizens. She recommended that a committee of citizens with an interest in a modified ward system be appointed to study the matter and submit a proposed plan to Council; and appointment of a citizens' representative at City Hall who would be charged with the responsibility of proper follow-up on citizen concerns. She explained that she was not angry because she does not have a representative from southwest Roanoke on City Council; but she was angry because she could not get answers from City Hall. Evelyn D. Bethel, 35 Patton Avenue, N, E., requested that each Member of Council use the power of his or her office and vote this evening on the question of commencing the process that will enable citizens to vote on whether they wish to change the electoral system of Roanoke's government. 444 The Reverend Leonard L. Hines, 3819 Rolling Hills Avenue, N. W., expressed concern that he was under the impression that Council would vote this evening on the issue of holding a referendum to determine whether the citizens of Roanoke desire some form of modified ward system. He stated that in the at-large system, communication has been sorely lacking, the community has not been apprised of what is going on until it has been acted on by Council which has not allowed time to refute changes or to provide input; and citizens have begun to experience frustration, thus, the at-large system has not worked for some time. He added that the at-large system benefits only those in power and citizens from the black community intend to stay on top of the issue and continue to make Council aware that a modified ward system is needed. William M. Ballentine, 3321 Birchwood Avenue, N. E., advised that it would be relatively inexpensive to place the following questions on the ballot at the next election: Do you want a ward system? ..... Do you want a modified ward system? ..... Do you want an at-large system? He stated that this process would allow the citizens to speak at the next election, and inquired as to how long it would take and how much it would cost for the City Attorney to draft the necessary specifications. He added that the present form of government does not appear to be satisfying a large number of citizens, and some change is indicated, although he was unsure as to which change would be best. Martin D. Jeffrey, 2909 Bradley Street, N. E., spoke with regard to the advantage of requesting the City's representatives to the General Assembly to look at modifying State laws to allow for an up or down vote on the ward system. He expressed concern that one of the delays in getting the issue resolved deals with an underetending of how the process works, and how State law governs certain decisions in terms of process. He explained that it is important for the City to resolve the question and move on without any misunderstandings about the process. S. Elaina Loritts-Duckett, 1520 Marr Street, N. W., requested that each Member of Council express his or her position with regard to the issue of a modified ward system. The Reverend Leroy C. Parson, 352 McDowell Avenue, N. W., advised that it appears that Council is not together on the question, and the City Attorney should have been consulted before the meeting so that citizens could have been properly informed prior to coming to the public hearing. At 8:25 p.m., the Mayor declared the meeting in recess. 445 At 8:35 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance. The City Attorney reviewed the process required to be followed as set forth in his report to Council under date of August 8, 1994. (For full text, see report on file in the City Clerk's Office.) Jeffrey L. Artis, 727 Highland Avenue, S. E., raised question with regard to the status of a House Joint Resolution which would have allowed localities to place referenda, such as the modified ward system on the ballot to be decided upon by the citizens, which could have been accomplished through a certain number of signatures on a petition. He advised that when the Dillon Rule gets in the way of City Government conducting its business, City Government has the authority to request the General Assembly to amend its Charter, and inquired if both methods could be used to speed up the process. He also inquired if Council will commit to requesting the General Assembly to adopt a House Joint Resolution and a Senate Joint Resolution which will speed up the process, and is City Council willing to request authority from the General Assembly to amend the City Charter accordingly. Thaddeus H. Hale, Jr., 4740 Mews Hill Drive, S. W., called attention to a plan that was proposed in approximately 1993 by a Task Force chaired by Dr. Wendell H. Butler with regard to a modified ward system, and inquired as to why that same plan cannot be bought to the table for further consideration. Following discussion, Ms. Wyatt moved that Council instruct the City Manager and the City Attorney to convene a task force to develop a modified ward system proposal to be brought to Council for the purpose of sending a plan to referendum to be voted on by the qualified voters of the City of Roanoke, said task force to be composed of membership from each organization participating in the Roanoke Neighborhood Partnership. The motion was seconded by Mr. White. E. Jeanette Manns, 1826 10th Street, N. W., called attention to a potential problem with the motion due to the fact that not ail of the neighborhood associations are members of the Roanoke Neighborhood Partnership; therefore, in establishing the task force, many individuals will automatically be excluded if the motion is adopted as abovestated. Helen E. Davis, 35 Patton Avenue, N. E., advised that the last time the issue was before Council, it was voted down; and citizens should have been apprised of the legal ramifications and provided with the necessary information prior to the public hearing. 446 Joseph F. Nash, 1202 Kerns Avenue, S. W., reiterated the remarks of Mr. Hale in support of using the plan that was formulated by the task force in t993. Following considerable discussion, Ms. Wyatt amended the original motion to provide that the City Manager and the City Attorney be instructed to convene a Task Force to develop a modified ward system plan to be brought to the City Council for the purpose of sending said plan to referendum to be voted on by the qualified voters of the City of Roanoke; the Task Force shall be comprised of one member from each neighborhood association in the Roanoke Neighborhood Partnership and such other neighborhood organizations with elected leadership, by-laws, and regular meetings; and members of each neighborhood association shall elect their representative to the Task Force. The amended motion was seconded by Mr. White and adopted, Council Member Bowles voting no. There being no further business, the Mayor declared the public hearing adjourned at 9:55 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor 447 COUNCIL ...................... PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS April 25, 1996 6:00 p.m. The Council of the City of Roanoke held public interviews with four candidates for the position of School Board Trustee on Thursday, April 25, 1996, at 6:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding. PRESENT: Council Members Elizabeth T. Bowles, Wendell H. Butler, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers 6. ABSENT: Council Member Delvis O. McCadden OFFICERS PRESENT: Mary F. Parker, City Clerk. SCHOOL BOARD APPLICANTS PRESENT: Charles W. Day, Martin D. Jeffrey, James K. Lowe, Jr., and Brian J. Wishneff. The meeting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. The Mayor advised that on June 30, 1996, the three year terms of Charles W. Day and Finn D. Pincus as trustees of the Roanoke City School Board will expire; and the purpose of the meeting is to interview four candidates for the upcoming vacancies. The Mayor called attention to the following actions which were taken by Council, pursuant to provisions of Chapter 9, Education, Code of the City of Roanoke (1979), as amended: At regular meetings of the City Council held on January 16 and February 5, 1996, Council announced its intention to elect Trustees of the Roanoke City School Board for terms commencing July 1, 1996. Advertisements were placed in The Roanoke Times and the Roanoke Tribune inviting applications for the upcoming vacancies. Eight applications were received in the City Clerk's Office prior to the 5:00 p.m., deadline on Monday, March 11, 1996. 448 On March 18, 1996, at 2:00 p.m., Council, as a Committee of the Whole, reviewed and considered all applications. On March 18, 1996, at 6:00 p.m., Council held a reception with the candidates which was open to the public. At the regular meeting of City Council on Monday, April 1, 1996, at 2:00 p.m., Council voted to interview Charles W. Day, Martin D. Jeffrey, James K. Lowe, Jr., and Brian J. Wishneff. Those candidates who were to be accorded the public interview were notified by the City Clerk by letter dated April 3, 1996. A notice was published in The Roanoke Times on Friday, April 5, 1996, and in the Roanoke Tribune on Thursday, April 4, 1996, inviting attendance at a public hearing to be held by City Council on Monday, April 15, 1996, at 7:00 p.m., to receive the views of citizens regarding School Board applicants, and further inviting the public to submit proposed questions to the candidates by filing such written questions in the City Clerk's Office by 6:00 p.m., on Thursday, April 18, 1996, however, no questions were submitted. The Mayor explained that the selection process provides that Council will publicly interview each candidate separately and out of the presence and hearing of the other candidates; that Section 9-21, Public Interview of Candidates, of the Code of the City of Roanoke (1979), as amended, provides, in part, that interviews of the candidates shall take place in an order deemed appropriate by City Council; whereupon, the Mayor advised that the City Clerk had scheduled the interviews in the following order: 6:00 p.m. 6:30 p.m. 8:00 p.m. 8:30 p.m. Charles W. Day Martin D. Jeffrey James K. Lowe, Jr. Brian J. Wishneff Mayor Bowers pointed out that each candidate would be given the opportunity to make an opening statement of not more than five minutes, and thereafter, Council would ask such questions, as Council, in its discretion, deems advisable. He explained that four interviews would be held and each interview would consist of approximately 30 minutes, and after each interview was completed, the candidates could leave the Council Chamber inasmuch as no action would be taken by Council on this date. 449 In conclusion, the Mayor advised that on Monday, May 6, 1996, at 2:00 p.m., or as soon thereafter as the matter may be considered, the Council will hold an election to fill the two upcoming vacancies on the Roanoke City School Board. The first r~erson to be interviewed was Charles W. Day. Mr. Day advised it was his pleasure to have the opportunity to speak to Council and complimented the Members of Council on their efforts to make the City of Roanoke an outstanding place to live and to make the City's school system one of the best in Virginia; and as City officials, Council has provided exemplary leadership and worked enthusiastically with the School Board members, school officials and the community on important issues to ensure that all students in the Roanoke City Schools receive a quality education. He stated that as a former educator with over 25 years of experience in the Roanoke City School system, as a principal in elementary, junior high and senior high schools, guidance counselor, coach, teacher, parent of two children who attended Roanoke City Schools, and a School Board Member for the past six years, he solicited Council's support for a seat on the Roanoke City School Board based on his experience and education and his commitment and involvement in the community, and, if elected, he would continue to support and work closely with City Council, the School Board, the School Superintendent, teachers, principals, parents and the community to ensure that all Roanoke City students continue to receive a quality education that will prepare them to become productive citizens to further their education and to be gainfully employed and become future leaders of tomorrow. He stated that his experience on the School Board for the past six years has been both challenging and rewarding; that it has been a pleasure serving and working closely with the citizens of the City of Roanoke; and if elected, he will continue to support all aspects of the educational process to ensure that the needs of our children are being met. He noted that the City has an outstanding Mayor and City Council who support the school system one hundred percent; and the City has a school system where quality education is already taking place, a superintendent who provides leadership, outstanding teachers, principals and support staff, students who want to learn, and most importantly, community and parental support. Dr. Butler asked the followinq questions: QUESTION: Some professional educators say that dress codes reduce violence and improve discipline in public schools. In March of 1995, the General Assembly passed legislation allowing School Boards to require that uniforms be worn in schools if they deemed it necessary. My question is how do you feel about some schools in Roanoke City adopting a uniform dress code? 450 ANSWER: Mr. Day advised he would not have any hesitation to support standard dress codes; discussions have been held about having a dress code at the Noel C. Taylor Learning Center, where a fashion show was held one evening during a program to model some of the different outfits the students could wear; and he would not be opposed to a uniform dress code. He stated he thinks in some cases where there may be some rivalry for different styles of clothing or footwear, when you have students trying to hurt one another because of the styles, in those cases he would not hesitate at all to support such a system; and that it is something that would need to be evaluated, and if the administrators, superintendent and parents saw a need for it, he would not be opposed to it. QUESTION: Some classroom teachers are more skillful in getting students to learn subject matter than other teachers. How would you feel about providing merit pay or bonus pay for exceptionally good classroom teachers? ANSWER: Mr. Day advised he would not be opposed to this because the teaching profession is much like any other business; some individuals are very successful in getting the learning process across and others have a more difficult time; it is very much like the case with algebra where you have some students who are able to take algebra in the sixth grade, some in the seventh grade, and some in the eighth grade; and it is very much like that in the classroom, where you have some teachers who ars very gifted at being able to get the point over without a gmat deal of effort, and some have to work a little harder; and he would not be opposed to anything that would help the quality of education for these young people to be employable in the future. Mr, parrott asked the followin_~ ,_uestions: QUESTION: Assuming that additional money was available, what would you do or how would you use additional funding for the schools? What would be your first priority? ANSWER: Mr. Day advised he recently read an article about a shortage of books in some schools, that they don't have a sufficient amount of books and certain instructional materials. He stated he would check with the principals and teachers to determine where the need exists for the appropriate funds, and then it should be established on a priority need basis. He stated as a case in point, if there were instructional materials, we have come a long way on technology and have now advanced to the computer age where we have a very favorable ratio of students to computers, and that is a good example of where the money could be applied. He pointed out that he would like to see all school personnel paid on a competitive level with surrounding school districts. 451 QUESTION: We have had increased comment and general discussion of the fact that we may get a four year vocational/technical school here, because we feel that would attract more businesses to the area. Do you think there is anything that we could be doing on the high school level to increase the supply of technical training? ANSWER: Mr. Day advised he thinks it is always wise to monitor the vocational training because he saw a statistical report from the Department of Labor that said the average high school student at the present time will change jobs about eight times during their career, and when you have to change jobs that often you have to be very flexible and receive extensive training. He stated he also heard a report that some of the officials of the vocational departments are conducting a study on that, and they seem to think instead of separating the vocational students they should go through the same rigid program, including English and Math, that all the other students do because the job market is so demanding that they need to be well-versed, and need to be exposed to the rigid program also. Mr. White expressed appreciation for Mr. Day's past service on the School Board and for his willingness to serve again. Mr. White asked the following questions: QUESTION: What do you feel are the greatest strengths of the Roanoke City School System, and also the greatest weaknesses? ANSWER: Mr. Day advised that the greatest strength of the School System is that we are very fortunate to be in an area where we get such great support from the Mayor and Members of Roanoke City Council; because the Council has really supported the School Board, as well as the support the Board gets from the parents; and we have a beautiful group of students, very talented students, and this is one of our greatest strengths, as well as an excellent staff of teachers and principals, talented personnel and support staff. He stated that the weakness is that we need to continually monitor and evaluate what we are doing to make sure it is the best thing for our young people, because we are preparing them for a very competitive market; that the students will be exposed to the international market, which is no longer a local county or city market or state market. He stated he recently read that ten of the top corporations are in the State of Virginia, so our students no longer have to leave the state to work in the industries that are on the cutting edge, and he thinks about what the City Council has done as an incentive to get industry to come to the City and the Valley, so that is a new dimension for our students, also; therefore, if we have a weakness, we need to try to equate and prepare our students 452 to be very competitive and to be employable whether they start their employment after they leave high school or after college or advanced training, and we want to make sure they are ready with the training and the available skills so that they can adapt to the employment market. QUESTION: As you talk about that weakness, or perceived weakness, is it your thought that money is not necessarily the answer to improving or eliminating that weakness, rather, a lot of it is planning and vision. Am I correct? ANSWER: Mr. Day stated that he agrees one hundred percent; that it is a personal incentive where you are to be motivated to do this, and he does not think money would be the main force behind it; and that what we have already could be monitored and improved. Ms. Wyatt asked the followin_u u_uestions: QUESTION: I want to make clear that I heard you correctly. Did I hear you say that you were in favor of a merit pay system for teachers, is that correct? ANSWER: Mr. Day advised that he is in favor of a merit pay system for teachers. QUESTION: That leads me to my next question - how would you develop an evaluation system that can be objectively applied so that merit raises are given fairly? ANSWER: Mr. Day stated that is a problem and has always been a problem; that in places where it has been tried, it has not been productive; that when he was in the system and several of the local school districts throughout the State of Virginia had it and experimented with it, and then they tossed it out; that it is a difficult thing to monitor; and probably the most difficult task of it all is to find a very valid way of monitoring it and applying it to all the personnel. QUESTION: How would you propose doing that? ANSWER: Mr. Day stated his main reason for supporting it is that he thinks that it is a good incentive; that currently, in order for outstanding teachers to get a certain increase in salary, they have to move out of the classroom to a position of a supervisor or administrator, so we need some way of holding that very talented teacher who wants to teach throughout their whole career in lieu of being an administrator or supervisor, to give them an opportunity to stay in the classroom. He stated it may be called merit pay or whatever it may be, but he thinks there 453 should be an incentive so that if a person just wanted to devote their life to teaching, they could be paid at a very good level for their ability. He pointed out that throughout the State and the Nation, there are a lot of college and university presidents who after being in that position for a while, will retire from the administrative position and go back to teaching, which really shows their love for the teaching profession, and stated this is a good example of why we should provide some way for our teachers to be able to stay in the classroom if they want to and still receive pay that is equated with the supervisory and administrative positions; however, the ability to implement that is a problem and a challenge. QUESTION: My next question has to do with the grievance procedure. As a School Board Member, would you support a grievance procedure that had as a part of it binding arbitration? ANSWER: Mr. Day stated he thinks that all the employees should have an opportunity to grieve, if they feel that they have a reason to grieve; that they should have the privilege of having that grievance heard and being handled in a very democratic way, and whether that would mean binding arbitration or not, he is a firm believer in fairness. He advised he would not have a problem with supporting a grievance procedure that had as a part of it binding arbitration; that you should have the right to be heard and to make sure that you receive justice, because that is the foundation this country was founded on, and if that was the only way that we can give justice to our employees, then he would support a grievance procedure that had as a part of it binding arbitration. Mrs. Bowles asked the following questions: QUESTION: I heard you say how much you appreciated the communications with Council and the work that we have had interchanged. Do you have any suggestions as to how City Council and the School Board could have better communications with our legislators and speak with one voice? ANSWER: Mr. Day stated it would be his opinion we could reinforce what we have been doing by having the joint meetings, and prior to submitting the Legislative Program, we could add to that part, as well as follow up while they are in session, to see how the other Members of the House of Delegates or Senate are leaning, to give us an up-to-date progress report, in order to evaluate our strategy for trying to get the program approved. He stated he likes what we are doing now, and in lieu of changing that program, he believes we could add to it by having perhaps more of the joint sessions. QUESTION: What are your feelings on year-round schools? 4 5.4 ANSWER: Mr. Day stated he would have no reservations about having year- round schools; that it is a beautiful way to get full utilization of the physical plant or facilities; and we have an example just down the road near Rockbridge County where they have year-round school, as well as at several key points throughout the State of Virginia. He stated he would not be opposed to year-round schools and pointed out that we have a modified form by having a full blown summer school, which is not listed as a year-round school, but we have so many programs during the summer it is as close to year-round school as we could almost get; however, it is more on an optional basis, and year-round school is more regimental. Mayor Bowers asked the followinp u_uestions: QUESTION: Are you in favor of the Goals 2000 program, and if so, why, and if not, why? ANSWER: Mr. Day stated he is in favor of the Goals 2000 program. He advised that he does not like to cut across the political lines, and respects all our leaders, but he would say that it is a good sum of money to pass up and it must be a pretty good situation since we only have two states that are not participating in it; and he thinks this might be a method that has been proposed by two Congressmen where each school district can individualize their requests, and it is a good avenue of support of our students. QUESTION: Our school superintendent has now been with us for three school years. How would you assess his performance? ANSWER: Mr. Day stated he thinks Dr. Harris has done a very good job; he is a good leader, and has provided good leadership for us; and the School Board has been very pleased with his efforts. The ~e¢ond r)erson to be interviewed was Martin D. Jeffrey. Mr. Jeffrey expressed appreciation for the opportunity to appear before Council and talk about issues of concern regarding the School Board and the persons Council will be appointing as Trustees of the Roanoke City School Board. He stated that it is important to him that each Member of Council understand his motivation because he realizes a lot of people come before Council with a lot of different motivations and most of them, if not all, are legitimate. He stated that his motivation is simple -- he seeks a position on the Roanoke City School Board because he has three children in the City School System and beyond that, he has a commitment to the community at large; and that as a part of that commitment, he is constantly seeking ways that he can enhance what he does for the community. 455 He stated that he thinks the problem for Council is that all the candidates who come through this process are qualified, and he doubts there are very few people, if any, that have been through the process that were not qualified, which makes it kind of difficult and he can appreciate that. He advised that he submitted his application about 15 minutes before the deadline; that he had to search himself, because he had been through the process once before and was not selected, and he appreciated having the opportunity to participate; but, he wanted to make sure that the reason why he was submitting an application and seeking a seat on the School Board was not tainted with any unnecessary personal ambitions; and he came to the conclusion that clearly, there are other qualified people, but he could potentially bring something to the School Board that he does not think anyone else other than him could do. He stated that he has been working in the community for about the last 17 years, and he believes he could bring a perspective to the School Board as a single, black male parent struggling to raise three children, as a young, black youth, and he thinks that represents a significant part of our school system; that he brings a perspective that is interesting and could be useful; and he believes from his perspective as a community organizer/developer/advocate that he brings that as a result of his professional occupation that is not currently present on the School Board, which could help significantly in terms of generating more ownership of the system by the community at large, and particularly by parents. He advised he would be committed to this as well as supporting the other goals and objectives of the School Board. Mr. Parrott asked the following questions: QUESTION: Assuming that funding was available, what would your priorities be or what do you think would be the most needed use of additional funding? How would you spend that money, so to speak? ANSWER: Mr. Jeffrey stated if there was extra money to be spent, the place that he would advocate it being spent is on ways to encourage more parental participation in our school system; that whether you are talking about discipline, or increased standards and getting students to respond more in an academic fashion in the classroom, or regardless of what the issue is, he believes we take a quantum leap forward when we get more parental participation in the school system, so if there were some way that those resources could be used to generate additional parental participation in the system, then that is how he would seek to use that money. QUESTION: Do you see a need or can you suggest any way that we can improve the vocational/technical training of students at the high school level in order to take advantage of or to be more useful for employers? 456 ANSWER: Mr. Jeffrey stated that in his professional occupation he was involved in developing TAP's Customized Training Program which works directly with employers to fashion training programs that deal directly with their needs in terms of preparing people for entry level positions in those companies; that he believes in order to be effective in the area of vocation, we have to understand what the employers' needs are and determine which of the employers' needs we can provide from a practical standpoint in the school system, and develop a vocational program or enhance the existing vocational program around those employers' needs with direct employer participation. Mr. White asked the followin_= =_uestions: QUESTION: Would you elaborate on what you perceive as the greatest strengths and the most significant weaknesses facing the Roanoke City School System. ANSWER: Mr. Jeffrey advised that he firmly believes the key to moving our system forward academically and otherwise is lodged in our ability to get parents more directly involved, and he thinks if the system has a weakness that is where it is weak. He stated that the City schools have a strong P.T.A. System, but there are still a lot of parents who are not involved in the school system, which hurts us tremendously in terms of the disciplinary issue as well as a variety of other issues. He stated that the strengths he can see in the school system include an understanding of the potential for technology, the potential of how technology can enhance the educational experience; and that we have moved toward a very strong commitment aimed at getting more technology in the hands of our students and teachers for the purposes of enhancing the educational experience. Ms, Wyatt asked the followin_= =_uestions: QUESTION: How would you propose developing an evaluation system for teachers that would be one hundred percent totally objective? ANSWER: Mr. Jeffrey advised that this is a place where parents can provide or add a degree of objectivity to this particular process that may not already exist; for example, if we had an evaluation process which involved parents and administrators, and those parents and administrators worked together to perform those evaluations, he believes that would add some degree of objectivity that could prove helpful. QUESTION: Would you support a grievance procedure for educators that had as a part of it binding arbitration? 457 ANSWER: Mr. Jeffrey advised that he would support a grievance procedure that included binding arbitration. Mrs. Bowles asked the followin_a a_uestions: QUESTION: I have had some calls recently asking why the School Board does not consider year-round schools, and I would like to know what you think about year-round schools and if you would support that concept. ANSWER: Mr. Jeffrey advised that he thinks and acts locally, and he likes to think that he is tuned in to what is going on in our world in terms of global economy, and the idea of a global village; that what happens locally has to take into consideration what is happening on the global scene internationally; and that we have to tie into all of that in terms of our decisions about education and how much of it we are going to offer our children. He stated that because of his feelings for his children, he does not know how aggressive he would be in advocating year-round schools, but he thinks we ought to seriously look at some extension of the educational offerings as far as whether we are extending the day or whether we are extending the year to some extent; and he absolutely thinks that is crucial in order to move Roanoke' s children, Virginia's children and America's children toward a more competitive position in the world. QUESTION: There is a great deal of talk about the teachers in this area not being able to receive the same salaries as other surrounding areas. How do you feel our teachers' salaries compare with other surrounding areas, and do you think we are right or wrong? ANSWER: Mr. Jeffrey advised that based on actions by the General Assembly and the City Council, salaries are moving significantly toward being more in line with the national averages; it has never been his thinking that we ought to focus on the region, rather, he thinks the focus ought to be on the national average; he would like to know that his childrens' teachers are making a salary comparable to the national average; and he believes this maintains or guarantees a certain degree of quality in teaching staff and instruction that we all want to see in our school system. He added that for him, it is a national focus and he believes we have moved significantly in that direction. Dr. Butler asked the followincj questions: QUESTION: Some professional educators say that dress codes reduce violence and improve discipline in the public schools. In March of 1995, the General Assembly passed legislation allowing School Boards to require that uniforms be 458 worn in schools if they deemed it necessary. My question is how do you feel about some schools in Roanoke City adopting a uniform dress code? ANSWER: Mr. Jeffrey advised that he would be in favor of anything, whether it be uniforms or same-sex classes, that minimizes distraction for children in the classroom and moves them closer toward higher academic performance, so if in fact dress codes do that, then he can support that. He stated that the process used to determine what the policy is going to be should involve parente and students from each school; and that it is crucial to have their involvement and have them buy into it in order to have successful implementation. QUESTION: Some classroom teachers are more skillful in getting students to learn subject matter than other teachers. How would you feel about providing merit pay or bonus pay for exceptionally good classroom teachers? ANSWER: Mr. Jeffrey advised that he thinks the idea of merit pay is a good idea; however, it is also a risky proposition to the extent that you do not have the kind of credible, objective evaluation process to make sure that there is no possibility of favoritism or hurting morale among the total system. He stated he thinks a merit system is a good idea, but it should include a credible objective evaluation process with checks and balances in place. Mayor Bowers asked the followin=_ =_uestions: QUESTION: Our school superintendent is nearly finishing up his first term. How would you assess the performance of Dr. Wayne Harris? ANSWER: Mr. Jeffrey advised that he would support renewal of Dr. Wayne Harris' contract. He stated that he believes Dr. Harris has been good for the school system; and as to the question of whether Dr. Harris has performed completely to the satisfaction of most people, you probably will be able to find a significant number of people who take issue with some things that Dr. Harris has done, and he has some concerns about some of those things; however, he would support renewal of Dr. Harris' contract with some contingencies to the extent that there are some concerns and that there would be some assurances that those concerns would be addressed. QUESTION: Are you in favor of the Goals 2000 program, and if so, why, and if not, why? 459 ANSWER: Mr. Jeffrey advised that he applauded the article in the newspaper concerning Congressman Boucher and another Congressman who have decided to enter a bill into Congress that allows school systems to apply for those monies if they so choose; that he believes that is a good idea, because if, in fact, the Goals 2000 monies do not have a lot of unnecessary regulations and unfunded mandates attached, he believes the Roanoke City School System could use that money and so could a lot of other school systems; and he thinks that aspect of it needs to be explored if that money is without those regulations and can prove helpful to us in an unobstructive way. At 6:55 p.m., the Mayor declared the meeting in recess. At 8:00 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Mr. McCadden. The Mayor advised that Council Member McCadden could not be present and had expressed his regrets. The third oerson to be intervilewed was James K. Lowe~ Jr. Mr. Lowe recounted a conversation with his nephew who was in his first year of college and had to subscribe to a major publication such as Newsweek or Time magazine for his English class and over the course of the semester write ten papers about articles that he had read, and his nephew was comparing his course to his roommate's class because his roommate only had to write a fifteen page bibliography, which he felt was an easier task; and advised what his nephew was telling him was that he could tell a story from a personal experience but was not confident that he could read what someone else has written, analyze their points and critically analyze it. He stated that this disturbed him, because looking back on his own education he realized how valuable that educational experience was. He further stated that about 20 years ago, a friend of his who is a structural engineer went to New York for the Centennial Celebration for the Brooklyn Bridge and he had dinner with the President of one of the leading engineering firms in the United States, and he asked him what he thought about the new graduate engineers, and the firm's President replied that the graduates were great number crunchers but they didn't understand the numbers, that they were great with computers but they could not tell you whether an eight inch deep beam or a twelve inch deep beam should be used, rather, they just relied on what the computer told them. He stated that those two examples played a big part in his decision to submit an application for the Roanoke City School Board; that being an engineer and having a legal and technical background, he is very interested and realizes that we must prepare our students 46O for the future, which is going to be much more technologically advanced and technologically driven than our lives and our education has been; that he is also concerned about the potential loss for understanding basics, for understanding the foundational theories of whatever course of study they choose; that he believes it is very important not only that we bring our students along into technology, but to first ground them in foundation and in the fundamental theories of science, math, and English so that when they approach that technology they understand the basics. Mr, White asked the followinp u_uestion: QUESTION: I would like to hear your views on what you perceive as the strengths and the weaknesses of the Roanoke City School System. ANSWER: Mr. Lowe advised that being in a service industry he understands that your people have to be your most valuable asset because it is through those people that you are providing a service, and without quality teachers we would not have quality education; there is a lot we can teach ourselves as we grow older, but the younger we ars the more we need leadership and direction in our education; and that the strength of the City's school system is that it has dedicated teachers and employees who ars concerned about the children they teach and want to see those children succeed. With regard to the school system's weakness, Mr. Lowe stated that educational systems must look at the results of test scores across the country and continue to follow it; that while dedication and interest in children is great, he is concerned that the City's school system is beginning to slide away from fundamental principles by allowing things to creep into the school system that take away from instruction time; that he has read material which indicates that if you look at the day of a student and compare it to ten or fifteen years ago, the amount of contact time that student has with fundamental core courses has fallen; and that teaching methods have a big part in the quality of the output. He stated he believes the strengths are the teachers and their dedication and interest in education, and the weakness is the result that we are producing. M~. Wyatt asked the following u_uestions: QUESTION: As a School Board member would you support a grievance procedure for teachers that provided for binding arbitration? ANSWER: Mr. Lowe advised that as an engineer, he does not like arbitration, but for different reasons; however, he believes that an administrative process is needed which is economical, takes less time, allows for quick resolutions of disputes; that litigation of issues is very expensive, so he would support a process within an administrative body, such as a school board system, which offered a 461 dispute resolution system short of litigation, something that would be quick, fairly economical and that the parties could agree to the results. He stated he has a personal bias against arbitration; however, he would not inflict that on someone else. QUESTION: How would you go about providing a process as a School Board member that would develop an almost 100 per cent objective evaluation system for employees? ANSWER: Mr. Lowe advised he did not believe that is very possible, inasmuch as when you put a two-legged animal into the system there has to be some subjectivity to it; and that one of his least favorite things is a middle manager's performance evaluation. He explained that he has a supervisor who rates him, and as head of a department he also has corporate responsibilities to all ten of his company's offices, so he has interaction with people outside of the Roanoke office that his supervisor is not aware of; therefore, he always sends a copy of the evaluation form to office managers of other offices and asks them to evaluate him and provide the results to his department head, so that his supervisor can get input from people that he works with on a day to day basis. He stated that he would support an evaluation process that would include a peer review that could be provided to the supervisor of the individual being rated, so that the supervisor has knowledge of other people's perceptions of the individual. Mrs. Bowles asked the followinq questions: QUESTION: What would be your feeling about year-round schools? ANSWER: Mr. Lowe advised it would depend on how the year-round schools worked; that his wife attended a year-round program in Northern Virginia that was to some extent driven by the sheer numbers of students and use of the facilities; and that if the City's system was a year-round system with staggered vacations that would somewhat increase the amount of contact time but not just increase the number of days, he would be in favor of that; however, he is not in favor of just merely increasing the number of school days. He stated that he would be willing to consider year-round schools within certain bounds if we can lengthen school periods, better utilize facilities by staggering vacation times, or increase time in core curriculums. QUESTION: How importantly do you think the teachers' salaries affect the quality of their ability to teach? 462 ANSWER: Mr. Lowe advised that he believes money is more of a de-motivator than a motivator; that he does not think money is a motivator for performance; for example, if teachers in Roanoke City find out that teachers in Salem or Roanoke County are making more money than they are for the same level of experience and the same types of qualifications, then he believes it would negatively impact their performance, but if it is vice-versa, he does not think that would result in an increase in performance. He stated it is more an issue of whether the pay is equitable, and he does not think merely raising salaries would increase the teachers' performance. Dr. Butler asked the followinp ,_uestions: QUESTION: Some professional educators say that dress codes reduce violence and improve discipline in public schools. In March of 1995, the General Assembly passed legislation allowing School Boards to require that uniforms be worn in schools if they deemed it necessary. How do you feel about some schools in Roanoke City adopting a uniform dress policy? ANSWER: Mr. Lowe advised that he believes some of the clothing today can be disruptive or cause an attraction to certain people, and cause students to concentrate on things other than education. He stated that he would support dress codes that are reasonable and that draw some kind of limits on the type of dress that students are allowed to wear to school; that the students' dress is a type of respect for their peers and the teachers, and it teaches good citizenship as well as respect for others; and if one school wants to try it and another does not, then one advantage might be to determine whether performance differs from one school to another. QUESTION: Some classroom teachers are more skillful in getting students to learn subject matter than other teachers. How do you feel about providing merit pay or bonus pay for exceptionally good classroom teachers? ANSWER: Mr. Lowe advised that he is in favor of any kind of merit pay system that is structured properly; that merit-based pay is used in most other non- unionized type organizations; and he believes employers want to reward performance, and teachers that perform better should receive better pay. He stated that he previously worked for the Federal government which has a step-pay scale where employees in a particular pay grade and step earn a certain amount of money, and he believes this breeds mediocrity and causes people to question why they should be outstanding if their performance is not going to be recognized. 463 Mayor Bowers asked the followincj questions: QUESTION: What is your position with regard to Goals 2000 and why are you for it or against it? ANSWER: Mr. Lowe advised that he is against Goals 2000, and stated that if you look at what Federal dollars have done at the higher education level it is not really very good. He expressed the opinion that Federal dollars come with more and more bureaucracy; and pointed out that most of the money in the Superfund area went to the lawyers, not to cleaning up hazardous waste sites. He stated he does not like that connection between the Federal government and education at the state and local level, and one example of what Federal dollars have done in the higher education ama is that some colleges now have vice-presidents whose sole job is to ensure that the institution of higher education is reporting the right numbers on the right forms to the Federal government, and he questioned what this does to educate students. He stated that his concern is that the burden to administer Federal funds will far outweigh the advantage those funds may bring to actually improving education. QUESTION: Our school superintendent is completing his first term. How would you assess the performance of Dr. Wayne Harris? ANSWER: Mr. Lowe advised that he does not have children in the City schools, and he has not been involved in the school system to be able to judge Dr. Harris' performance. Mr. Parrott asked the foIIowincj questions: QUESTION: If we had additional funding available to take care of some particular need that you think we have, what would your priorities be or what do you think would be the most needed use of additional funding? ANSWER: Mr. Lowe advised that he would be interested in looking at all the school facilities in the system to determine if there are any disparities between the schools either in terms of fixed facilities or other plant equipment and educational needs; that there is always that delicate balance between putting off maintenance or working on fixed facilities which can be very costly; and if he were to prioritize the needs, assuming there is no risk or unnecessary increase in future costs for dealing with fixed facilities, then he would like to first ensure that we have the right equipment within the schools so that to the extent practical them is no disparity between City schools as to the equipment and educational tools that are available in those schools. 464 QUESTION: We are talking now about a possible four-year college level technical institute in Roanoke and we have heard a number of comments concerning whether there ars trainable people when an industry decides to locate somewhere. Do you feel that we need to do more as far as technical education at the high school level to meet those needs? ANSWER: Mr. Lowe advised it depends on the type of course work; that he believes the Trane Company goes to North Carolina to recruit air conditioning mechanics because the community college system in Virginia is not producing those kinds of people; that the community college is probably the principle place for that because if you begin to push that down too far there is a question of whether students ars maturs enough to make those kinds of lifelong decisions at very young ages, as well as the question of what type of skills ars going to be taught that would lead to employment; and that more technical and advanced kinds of subjects are probably better left at community colleges. He noted that the education system in the State of Missouri has proposed that students be put on a career track by identifying them at very early ages and putting them on a career path, and he believes in providing students with the most freedom that we can, so he does not support pushing those kinds of decisions down into the public school systems. The fourth and last r)erson to be interviewed was Brian J. Wishneff. Mr. Wishneff expressed appreciation to the Mayor and Members of City Council for allowing him to be a part of the School Board selection process, advising that the selection of School Board members is probably one of the most important things City Council does; and in today's society there is certainly nothing more important than education. He stated that according to research he has done about the level of support that City Council has given to the schools, over the last ten years the share of local funds that go towards the City Schools has averaged an incrsase of about 5.7%, which he found impressive; and also, last year the School Board received full funding on its budget request and the City Manager is recommending full funding of the School Board's budget request again this year. He stated that in terms of local taxes, out of 132 school systems around the State, Roanoke ranks 73rd in its ability to pay, but 12th in its effort, and what the Roanoke City Schools are contributing is significant; and when you add all that up and consider the commitment the City Council has made towards renovating at least one school each year for the past number of years, he believes it all says that Roanoke City Council understands the importance of education. He stated if he is appointed to the Roanoke City School Board he intends to be a strong advocate and to be a voice to continue that kind of commitment. He pointed out that he held the position of Chief of Economic Development for the City for over sixteen years and worked with many prospects during that time, and as a part of that position, he had to sell the quality of the City school system, and realizes how important schools are to that 465 aspect of City life; and that he would argue that today in terms of a location factor, schools are even more important and noted that the Chairman of IBM stated at a Governor's meeting a few weeks ago that within a year the major corporations in the United States plan to develop a policy stating that if localities do not meet certain standards they will not be considered by these companies as a possible location for their companies. He advised he also knows through his work with the City and the area of development how important schools are to the well-being of our neighborhoods; that in 1996, any discussion concerning the health of any City and its neighborhoods has to begin with education and the health of the schools; and the school system is especially important to an urban area like Roanoke which is competing every day as to where people are going to live in the Roanoke Valley, because there are a lot of choices and certainly schools are right at the top of the issues that people consider when deciding where they are going to live. He commented that as a parent with children in the Roanoke City School System, he knows personally how important it is and he gets to see first-hand every day the challenges that everyone faces in our school system and he believes it is important that there be good representation on the School Board from parents who have children in the school system. Mr. Wishneff further stated that he believes his public experience with the City would allow him to help the school system achieve some of its goals, inasmuch as he is used to working in the public sector; he also thinks the relationships that are built with industry could be a benefit to the schools; that Roanoke City Schools have only scratched the surface in terms of building partnerships with business and industry and he believes he can bring some ideas on how to achieve that goal. He advised that he has some core beliefs and characteristics which he believes would be beneficial if he is appointed as a member of the School Board, i.e., he understands that the School Board is a policy making body and he would respect that; he understands that one of the most important roles of the School Board is to ask the School administration the tough questions that the public expects to be asked; he considers himself to be a good listener and he is especially interested in what parents and teachers have to say; he believes it is absolutely essential that schools provide a safe environment for learning; he thinks it is important that we have some accountability in terms of standards in our schools; and he thinks it is important that Roanoke City Schools have a competitive teachers' salary structure that will allow us to attract and keep the best and brightest teachers. Ms. Wyatt asked the followin~l questions: QUESTION: As a School Board member would you support a grievance procedure for teachers that provided for binding arbitration? 466 ANSWER: Mr. Wishneff advised that since he announced his candidacy for the School Board he has tried to learn more about how the School Board works, and if he were appointed, he would be interested in making, some structural changes in how the Board works; that when it comes to issues like binding arbitration, he does not see the necessity in the long run for the school administration to always play that role just like City Council does not play that role; and that the City has the Personnel and Employment Practices Commission to handle these issues, and he really does not understand why the schools never went in that direction. He stated that he does not know for certain that he would support a grievance procedure for teachers that provided for binding arbitration; however, the concept of having either an independent group or a small new group of the School Board make those kinds of decisions has a lot of common sense appeal to him. QUESTION: How would you propose developing an evaluation system for educators that was totally objective so that everyone was treated fairly and equitably? ANSWER: Mr. Wishneff advised that he honestly does not know; that he thinks the development process for any kind of policy like this should involve school teachers, parents and administrators making that decision, and that it should not be something that comes from the school administration; and he would hope everyone would be involved in the development process, but he does not know what the policy might contain. Mrs. Bowles asked the followin_, auestions: QUESTION: We are finding more and more of our foreign countries and even our local people are talking about the need for more hours in the schools. What would be your concept or interest in year-round schools? ANSWER: Mr. Wishneff advised that he believes at a minimum we need to do a better job of protecting the school year; that he is all for spring break and all that, but he does not believe anything should come at the expense of the school year; that it would be great if, financially and structurally, a case could be put together for extending the school year; that obviously, the longer you go to school the better chances of a better education, but on the other hand, he knows it would be extremely expensive and upset the system we already have in place; and that theoretically, he would like to see it, but practically, we probably would be unable to do it; however, that does not mean that we should not do a better job of protecting the school year we have in place. 467 QUESTION: We know we need to always look at the strength of our teachers. Do you feel it is important that the teachers' salaries be the same in all localities as they are, for instance, in Roanoke, Salem or Northern Virginia? Is that important in the quality of teachers that we have? ANSWER: Mr. Wishneff advised that he believes it is important that Roanoke have a very competitive salary structure; and that teachers in the Roanoke City School system have a very difficult job, and it is important to recognize that and reward them to the extent that we can accordingly. Dr. Butler asked the following ~_uestions: QUESTION: Some professional educators say that dress codes reduce violence and improve discipline in public schools. In March of 1995, the General Assembly passed legislation allowing School Boards to require that uniforms be worn in schools if they deemed it necessary. How do you feel about some schools in Roanoke City adopting uniform dress codes? ANSWER: Mr. Wishneff advised that he does not know of anything more important than a safe environment in schools, and from what he hears this is rising more and more as an issue; and if a principal and school superintendent and others involved in the discussion came to the School Board and made a persuasive case that this would help create a safe environment in a particular school, he would support it. QUESTION: Some classroom teachers are more skillful than other teachers in getting students to learn subject matter. How do you feel about providing merit pay or bonus pay for exceptionally good classroom teachers? ANSWER: Mr. Wishneff referred to a similar question from Ms. Wyatt and stated that he would have questions about how something like this could be done and kept fair; but if a system could be developed that protected it from abuse, he would support it. Mr. Parrott asked the followin~l questions: QUESTION: Assuming that there were money available to provide some additional services or take care of some particular need, what would your priorities be or what do you think would be the most needed use of additional funding? ANSWER: Mr. Wishneff advised that one of the most needed areas would be teachers' salaries; that the School Board has set a goal to get to the national average, and that is a goal we ought to try to reach to the extent that we continue to reduce the teacher to pupil ratio, because the smaller the classroom the better it is to teach; and the School Board also has a goal of attaining a certain level of technology in the schools, and he would like to see that goal reached as well. QUESTION: We have heard discussion concerning the need for greater vocational/technical ability on the part of workers that would be hired by businesses, and we are thinking of a possible four-year technical school in Roanoke. Do you feel there is something we could do at the high school level that would prepare these students to better take advantage of these subjects when they get to the college level? ANSWER: Mr. Wishneff stated there needs to be some connection made for these children to be aware that there is a benefit down the road if they succeed in these areas; that the Franklin County school system has a contract with all the major companies in Franklin County whereby if students pass high school, do not take drugs and have a certain attendance level, they will get first priority on being hired, so the connection there between the students and the reward is pretty clear; that in Roanoke, this may be a little more difficult because our economy is much bigger and more diverse, but he believes the concept is good; and he thinks if you make the connection for the students and make the reward clearer, the chances of them being motivated will be high. Mr. White asked the followina_ a_uestion: QUESTION: I would like to hear your views on what you perceive as the major strengths and weaknesses of the Roanoke City School System. ANSWER: Mr. Wishneff advised with regard to the strengths of the Roanoke City School System that the schools have had adequate funding; that he is a very satisfied parent, has had very good experiences in City schools, and considers the teachers and principals unbelievably dedicated; and the schools have a very involved group of parents, at least at the schools his children attend. He stated with regard to the weaknesses of the school system, that the perception that City schools are not as good as the other schools in the Valley is a problem that we always battle; that the whole issue of providing a safe learning environment is going to be a struggle, and it is something that absolutely needs to be taken care of, because it will become a weakness if we don't; and he thinks the connection for students as far as the rewards for completing school is somewhat weak. QUESTION: With regard to your economic development background and the recent bond issue in Roanoke County for the high schools, what are your thoughts as to whether it would ever be a possibility that a joint high school could be built in a strategically located part of the Roanoke Valley that could draw attendance from 469 both major localities so as to minimize the cost of new construction, recognizing that Patrick Henry and William Fleming High Schools will have to undergo some major renovations or new construction in the next ten to twelve years? ANSWER: Mr. Wishneff referred to the way industry went through a trend of building larger facilities and then found that they could not manage the employees, and stated that most companies now do not try to build facilities to house thousands of people. He stated that he believes the same thing applies with schools, and his perception from conversations with people in the community is that they wonder why the County would even want to build a school of that size; and when the time comes for the City to build a high school again that might be an issue to be considered at that time, and whether it makes sense to have three smaller high schools in Roanoke City or some combination of that with the County. Mayor Bowers asked the following questions: QUESTION: What is your position with regard to Goals 2000 and why are you for it or against it? ANSWER: Mr. Wishneff stated he would be in support of Goals 2000. QUESTION: Our school superintendent is nearing the end of his first four-year term. How would you assess the performance of Dr. Wayne Harris? ANSWER: Mr. Wishneff advised that from his view as a parent, he believes Dr. Harris' performance has been excellent, and his children have expressed the opinion that a lot of the changes that have been made have been for the better and make the schools run better. All interviews having been concluded and there being no further business, the Mayor declared the meeting adjourned at 9:00 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor 470 SPECIAL MEETING .... ROANOKE CITY COUNCIL April 29, 1996 7:00 p.m. The Council of the City of Roanoke met in special session on Monday, April 29, t996, at 7:00 p.m., in the Exhibit Hall of the Roanoke Civic Center, 710 Williamson Road, N. E., City of Roanoke, Virginia, with Mayor David A. Bowers presiding, pursuant to Resolution No. 32885-041596 adopted by the Council on Monday, April 15, 1996. PRESENT: Council Members Elizabeth T. Bowles, Wendell H. Buffer, Delvis O. McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers -7. ABSENT: None .............. 0. OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The meeting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. BUDGET-TAXES: The Mayor advised that the purpose of the meeting was to hold a public hearing to receive comments from citizens with regard to the real estate tax rate; the recommended fiscal year 1996-97 U. S. Department of Housing and Urban Development (HUD) Funding Budget; and the 1996-97 recommended City budget. Notice of advertisement of the public hearing was published in the Roanoke Times & World-News on Monday, April 15, 1996, and in the Roanoke Tribune on Thursday, April 11, 1996. (See publisher's affidavits on file in the City Clerk's Office.) The Mayor advised that the City Manager has recommended that the real estate tax rate remain at $1.23 per $100.00 of assessed value; the recommended U. S. Department of Housing and Urban Development (HUD) Funding Budget for fiscal year 1996-97 is $4,194,438.00; and, in accordance with requirements of Section 471 33 of the Roanoke City Charter pertaining to the annual budget, the City Manager has further recommended a balanced fiscal year 1996-97 General Fund budget totalling $152.5 million, representing a 4.1 per cent increase over the current fiscal year budget, and includes full funding of the budget submitted by the Roanoke City Schools, as well as funding for the following major expenditures: Employee Pay Raise Increased Grant Fund Transfers Increased Landfill Costs Increase in Subsidy to Transportation Fund Fleet Maintenance Funding Increase Supplemental Budget Requests - $ 2,580,000.00 - $ 414,389.00 - $ 136,703.00 - $ 103,468.00 - $ 75,000.00 - $ 883,450.00 The Mayor pointed out that a two-year program is recommended by the City Manager that will provide automated and semi-automated trash collection, which will include providing a free trash container to each household and utilizing one-arm bandits and other similar equipment for collection; and the budget also includes plans to supplement a new Rental Inspections Program that is in the final stages of community-design process, which will not only improve the quality of rental housing in the City, but will also help provide stability to homeowners as their neighborhoods become more attractive and well maintained. The Mayor requested that speakers limit their remarks to five minutes each; whereupon, the following persons addressed Council: Lewis R. Hawkins, 1123 Greenhurst Avenue, N. W., representing the Roanoke City Boxing Association (RCBA), advised that by working closely with the Roanoke City Police Department Youth Bureau, COPE Unit, DARE Program, Department of Youth and Family Services, community churches and pastors, the Roanoke City School system, civic groups, and neighborhood partnerships, RCBA believes that it can build a network that will focus directly on the needs of Roanoke's inner city youth. He explained that prior to applying for HUD funds, RCBA received the support of the Parks and Recreation Department and the City's Office on Youth and a business plan was formulated whereby RCBA applied for Community Development Block Grant funds; however, after being pre-approved and recommended for funding by the Grants Compliance Office, RCBA was advised that its request for funding was denied because the program was determined to be ineligible by the U. S. Department of Housing and Urban Development. He explained that an acceptable alternative was to purchase a building on Shenandoah Avenue; however, itwas determined that the building was too expensive and not for sale. As an alternative, he called 472 attention to the possibility of using a building on 11th Street (former Rugby Grocery Store) which is assessed at $30,000, and requested that the City fund RCBA to enable initiation of a program to benefit Roanoke City's youth. Melanie Steele-Elmir, t123 Greenhuret Avenue, N. W., President, Steel-Hawk Promotions, Inc., and Administrator for Roanoke City Boxing Association, (RCBA), requested that the City allocate a portion of Community Development Block Grant seed money for use by RCBA. George C. Miller, 3349 Kershaw Road, N. W., addressed Council in support of the funding request of Roanoke City Boxing Association. Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, spoke in support of budget items relative to the City's proposed Rental Inspection Program which would serve as an asset to Roanoke's housing stock, strengthen Roanoke's neighborhoods, provide safe places for people to rent, and compliment the City's economic development strategy. He commended the City Manager and City staff on the process that was used to formulate the Rental Inspections Program, and supported allocation of funds for a Coordinator for the Roanoke Valley Greenways Program. Willard W. Barbour, 1502 Fresno Street, N. W., spoke in support of the funding request of Roanoke City Boxing Association. The Reverend Thomas S. Stocks, 1916 Lythan Drive, S. W., representing the Board of Directors, Blue Ridge Community Services, addressed Council in support of the Board's request for funds for fiscal year 1996-97, and advised that the requested funds represent the amount necessary to maintain all programs at the current level of service. He stated that Blue Ridge Community Services provided mental health, mental retardation and substance abuse treatment, and counseling services to 5,349 Roanoke City residents during the fiscal year ended June 30, 1995, at a value of $7,078,049.00, representing $21.69 in service for each local matching dollar provided by the City. He explained that for fiscal year 1995-96, Roanoke City allocated $336,165.00 in local tax dollars to Blue Ridge Community Services and the agency has requested allocation of $477,070.00 for fiscal year 1996-97, and advised that appropriation in a lesser amount will jeopardize state funds and existing service delivery. William L. Proffitt, 3545 Greenland Avenue, N. W., expressed opposition to any increase in property taxes. With regard to pay increases for school teachers, he suggested that the additional funds be taken from the administrative portion of the Schools' budget. With reference to the School budget, he spoke against appropriation of $30,000.00 for a Chess Program and funds to teach students how 4 7 3 to pilot an airplane. He complained about the number of City vehicles that he has personally observed in bank parking lots and fast food restaurants, as well as the number of City employees assigned to perform a specific task. Karen D. Freeland, 6757 Hidden Woods Drive, S. W., representing BFI, advised that City staff has recommended the expenditure of $535,000.00 for an automated refuse collection program for fiscal year 1996-97 and an additional $1.6 million in fiscal year 1997-98. She requested that prior to going to an automated refuse collection system and before expending a substantial sum of taxpayers' money on equipment, the City should consider privatization. She advised that public/private partnerships can work and asked that the City issue a request for proposals to determine if the service can be provided less expensively through privatization. She explained that BFI estimates that it could save the City in excess of $550,000.00 per year. D. Wayne Webb, 4814 Winsloe Drive, N. E., addressed the proposed automated trash collection service, and advised that as a taxpayer and as a homeowner, he has concerns that the service will require a great deal of capital over the next two years for startup costs, which, in turn, will cause real estate taxes to increase. He also expressed concern that City jobs will be abolished as a result of the new program, the level of refuse collection service will be affected, and the money could be put to better use in the schools or to help fight crime. He urged that the City investigate all available options, such as privatization which would bring competition to the refuse collection and recycling service, help to lower the cost of service, and provide a cycle throughout the City rather than certain select areas. Julie Y. Aliff, 2707 Lynhurst Street, N. E., advised that it would be in the best interest of City residents to consider private haulers for refuse collection which would save money and eliminate the need for purchasing expensive equipment, thus, allowing the funds to be used for services that will benefit the citizens of Roanoke. Louis E. Ellis, 1502 Sherwood Drive, S. W., member of the Roanoke Neighborhood Partnership Steering Committee, advised that the administrative budget of the Partnership has been funded virtually one hundred percent by Community Development Block Grant funds since its inception; however, CDBG funds are the subject of considerable discussion relative to cutbacks and funds are at risk. He expressed appreciation to the City Administration for looking toward the future and for meeting this challenge by including funds in the 1996-97 General Fund budget to cover a portion of the administrative expenses of the Roanoke Neighborhood Partnership. 474 Robert H. Fetzer, President, Building Specialists, Inc., and a member of the Board of Directors of Valley Beautiful, advised that the Board of Directors adopted a resolution urging Council to include a greenways coordinator in the fiscal year 1996-97 budget. He further advised that Roanoke City, along with other localities, has appropriated funds to begin planning a greenways system for the Roanoke Valley, which indicates that the Roanoke Valley considers greenways to be a high priority item. He explained that the first new greenway now being planned will connect the City Market with Mill Mountain and the Blue Ridge Parkway Spur, thus, the City of Roanoke has more to gain from a successful greenways program than any of the other localities, and it is the City's opportunity to be a leader in this movement. He called attention to the importance of a greenways coordinator who would be responsible for establishing publiclpHvate partnerships, obtaining funds, meeting with citizens, and insuring that the Valley's commitment to greenways is carried out effectively and efficiently. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., spoke in support of including Roanoke City's share for a grsenways coordinator in the fiscal year 1996-97 budget, which will provide young people, senior citizens, and all residents of the Roanoke Valley with a place to walk and recreate safely. She also advised that the local budget makes up the major difference between the City and State subsidy in operating costs for Valley Metro, and requested that the Board of Directors hold Valley Metro accountable with regard to expenditure of funds, and encourage Valley Metro management to evaluate ridership needs, hours of operation, provide new ridership package incentives to municipal and corporate businesses, and challenge Valley Metro to become self-sufficient by developing programs to increase Hdership. Richard S. Winstead, 1322 Watauga Street, S. W., Chairperson, Roanoke Neighborhood Partnership Steering Committee, advised that the Partnership administrative budget, including staff and all training expenses, has heretofore been funded by Federal Community Development Block Grant money, and for the first time, the proposed 1996-97 City budget includes administrative funds for the Partnership. On behalf of the Steering Committee, he expressed appreciation to the City Manager's budget team that helped to make the City's funding of the Partnership possible, and urged that Council adopt the proposed budget inasmuch as the document demonstrates the City's support of the Partnership and its work. Katherine R. Hale, 2505 Avenel Avenue, S. W., Executive Director, West End Center, expressed appreciation to the Office of Grants Compliance for its continued willingness to work with agencies applying for U. S. Department of Housing and Urban Development funding, and expressed appreciation to Council for its continued support of prevention planning for Roanoke's youth. She advised that the West End Center and many other service agencies in the area are faced with an increasing number of special needs children who are emotionally disturbed, experience 475 attention deficit disorder, or are learning disabled and developmentally delayed, which needs require additional staff support and additional funds. She stated that the West End Center is overwhelmed by referrals of these children from the Department of Social Services, Blue Ridge Community Services, Specialized Foster Care, and other day care and after school programs that are unable to serve their needs, and called attention to a partnership with Blue Ridge Community Services Day Treatment Center in order to better meet the needs of these children. She also called attention to the needs of children who do not receive services through Medicaid, as well as the needs of over 100 children who will be on a waiting list for enrollment at the West End Center at the end of May. She requested that the City think about its youth and their future if a commitment is not made to spend more funds to meet their needs. Peter W. White, 2615 Rosalind Avenue, S. W., representing Neighbors of South Roanoke, advised that the City should consider forming partnerships to provide services to the general public as a means of saving taxpayers' money, such as partnerships dealing with refuse collection. George A. Beck, Jr., 1545 Gordon Avenue, S. E., spoke in support of privatization of refuse collection, and called attention to problems that Roanoke County has experienced with the "one arm bandit" equipment. He questioned how there can be no increase in real estate property taxes while property assessments continue to increase. Charles A. Hancock, 1016 Estates Road, S. E., Member, Roanoke Neighborhood Partnership Steering Committee, spoke in support of automated or semi-automated refuse collection, expansion of the E-911 communications system, Emergency Medical Services programs, and the Rental Inspections Program. He also spoke in support of the work of the Roanoke Neighborhood Partnership and its staff° Barbara N. Duerk, 2607 Rosalind Avenue, S. W., expressed appreciation for the new vehicle towing ordinance enacted by Council and to City staff who work diligently to enforce regulations. Melvin C. Anderson, 1515 Orange Avenue, N. W., member of the Roanoke Neighborhood Partnership Steering Committee, expressed support of the budget of the Partnership, and referred to past methods of refuse collection. 476 There being no other speakers, the Mayor declared the public hearing adjourned at 8:15 p.m. ATTEST: Mary F. Parker City Clerk APPROVED David A. Bowem Mayor DAVID A. BOWERS Mayo]' CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 July 15, 1996 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:sm Mary F. Parker, CMCIAAE Cay Ck~rk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin ~eputy Cay C~rk July 22, 1996 File #293-336 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Mayor David A. Bowers with regard to the City's contribution to the Roanoke Valley Convention and Visitors Bureau, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. On motion, duly seconded and adopted, the matter was referred to you for review and report to Council within 60 days, but no later than September 16, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. H:~M~ENI3AUtJL. Y. 15 W.'Robert Herbert City Manager July 22, 1996 Page 2 pc: Martha A. Mackey, Executive Director, Roanoke Valley Convention and Visitors Bureau, 114 Market Street, Roanoke, Virginia 24011 Beth Poff, President, Board of Directors, Roanoke Valley Convention and Visitors Bureau, P. O. Box 13484, Rc~anoke 24034 Phillip F. Sparks, Chief, Economic Development DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 2401 I - 1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 July 8, 1996 The Honorable Members, Roanoke City Council Roanoke, Virginia 24011 Dear Members of Council: I continue to be very disappointed regarding the comments I have heard behind the scenes about the resignation of Martha Mackey as Executive Director of The Roanoke Valley Convention & Visitors Bureau. I think Martha has done a tremendous job for the Bureau and for Roanoke over the last nine and one-half years. Her remarkable positive contribution to our region is evident by the following successful statistics: · 156% increase in convention leads · 130% increase in convention rooms nights booked · 203% increase in convention attendees · 407% increase in tour group sales · 13.3% increase in Visitor Information Center traffic per year since 1989 · Achieved over $800,000.00 free ad and editorial space in 1995, and that figure increased to $6.6 million in 1996 Additionally, I have been told that the number of visitors coming into The Roanoke Valley Convention and Visitors Bureau on the Market Square has increased substantially. One volunteer told me that 3,500 visitors came through the door of the Bureau last month, representing 36 different states and 21 countries. Obviously, Martha had the Bureau headed in the right direction! Since the announcement of her departure, comments made to me by persons in the tourism industry have caused me some concern regarding the future direction of the Bureau. Roanoke City Council provides $500,000.00 of the $694,483.00 budget for year 1996-97 of the Bureau. According to my calculations, this represents 72 percent of the budget. As you know, in my opinion, the entire region should be spending more on the development of tourism, since the statistics indicate that we have been very successful with our investment thus far. Tourism is up and the The Honorable Members, Roanoke City Council July 8, 1996 Page 2 convention business has doubled, and the estimate of dollars spent by visitors has tripled in just the last four (4) years. This is a phenomenally successful effort. However, since our contribution to the Bureau is so extremely significant, and given the rumors and innuendoes regarding Martha's unfortunate resignation, and the future direction of the Bureau, I believe it would be prudent for the Members of Council to request that the City Manager investigate the situation and report back to Roanoke City Council. I cannot speak for other citizens or jurisdictions in our area, but the people of the City of Roanoke remain committed to a successful regional effort to bring tourists, conventioneers, and visitors to our area. I would respectfully request this matter be placed on the Consent Agenda for the next Council meeting on July 15, 1996 and thereafter referred to the City Manager for review and report back to City Council within 60 days, but no later than September 16, 1996. Best personal regards. Sincerely, David A. Bowers Mayor DAB:is:sc pc: Martha A. Mackey, Executive Director The Roanoke Valley Convention & Visitors Bureau Beth Poff, President, Board of Directors The Roanoke Valley Convention & Visitors Bureau Phillip F. Sparks, Chief Department of Economic Development, City of Roanoke Mary F. Parker, City Clerk, City of Roanoke DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 July 3, 1996 Council Members: C. Nelson Harris John H. Parrott Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Thank you for the opportunity to serve as a Commissioner of the City of Roanoke Redevelopment and Housing Authority. It has been my pleasure to serve in this capacity since August 22, 1994. Inasmuch as I have been reelected to the Roanoke City Council, I am advised by legal counsel that I must resign as a Commissioner; however, I look forward to serving as City Council's liaison to the Roanoke Redevelopment and Housing Authority. Best personal regards. Sincerely, James O. Trout Council Member JOT:MFP:sm Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 July 3, 1996 Council Members: C. Nelson Harris John H. Parrott Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Thank you for the opportunity to serve as a member of the Hotel Roanoke Conference Center Commission. I have served in this capacity since October 16, 1995, and I was extremely pleased to serve as Chairman dudng this time. Council Member John H. Parrott will fill my unexpired term ending April 12, 1998, and I leave this position with the full knowi~ that Mr. Parrott will be a ~ advocate of our newly-constructed Conference Center. With kindest personal regards, I am William White, Sr. Council Member WWsr:MFP:sm pc: Deborah J. Moses, Director, Hotel Roanoke Conference Center Commission The Reoional Chamber HAND DELIVERED 7~09/96 July 9, 1996 Roanoke City Council c/o Mary Parker City Clerk 215 Church Ave. SW Raonoke, VA 24011 Dear Members of City Council: On behalf of the Roanoke Regional Chamber of Commerce, we respectively request that Robert W. Glenn, Chairman of the Board, be placed on the Council's agenda under "Hearings of Citizens" on Monday, July 15, 1996, at 2:00 p.m. The purpose of Mr. Glenn's comments will be to increase communications between City Council Members, City Staff and the Business Community. We deeply appreciate this opportunity to speak to the City Council at this 2:00 p.m. meeting. Sincerely, JMS/rmf Roanoke Reoional Chamber of Commerce · 212 South Jefferson Street ' Roanoke, VA 24011-1702 · (540) 983-0700 - Fax (540) 983-0T23 The Reoional Chamber July 15, 1996 Remarks to Roanoke City Council Robert W. Glenn Jr., Chairman Roanoke Regional Chamber of Commerce Mayor Bowers, members of Council, thank you for the oppormnit-y to speak with you today. I am Rob Glenn, representing the Roanoke Regional Chamber of Commerce. A few of our members have joined me today; let me ask them to stand and be recognized. The Roanoke Regional Chamber is the third largest business organization in the state and the largest west of Richmond. The Chamber's mission is to facilitate economic growth. In short, we're here to help make our community a better place to live and work. In that light, the Chamber is here today to publicly offer its support to our new cie' council. The Regional Chamber has over 1,700 business members -- a majority of whom operate their businesses in the City -- in fact, almost 67,000 people are employed in the City, with the majority being employed by small businesses having fewer than 100 employees. It is important to note that 93% of our members are small businesses of which 51% employ five or fewer people. This fact seems to surprise a number of people becaUse they tend to think of the Regional Chamber as a "big business" organization, but this is definitely not the case. Realizing your busy agenda today, we need about fifteen minutes to give you a brief update on the Regional Chamber and share a couple of ideas with you, while you are together as a group. It is so difficult to meet with you individually and we wanted to make sure everyone heard the same message, at the same time. In addition, we have provided you with copies of my remarks. Before I continue, congratulations to five of you on your recent election victories. And let me thank all seven of you for your willingness to serve our community as elected officials. As the business community, we value the partnership we have enjoyed with previous city councils and we welcome you, thank you and pledge our assistance in facing the challenges of our community and region. Your task is significant, as you endeavor to guide our community into the new century, and we want to make it clear that you cannot, should not, and will not be left to face this task alone. Roanoke lle~i0nal Chamber 0I Commerce · 112 South Jefferson Street · Roanoke. YA 140111702 · (~) 983-0?00 · Fax (540) 983-0723 In all honesty, our Chamber has not been as involved with local government as much as it should. Over the past two years, the Chamber has conducted focus groups and individual meetings, receiving the input of more than 1,000 of its members. Our members want us to be considerably more involved and, in fact, I am here today at the request of our Board of Directors. We will certainly heed the wishes of our membership and we will become more involved. We are proud of past public-private partnerships that have resulted in yet another Ail-America City award for Roanoke. We are pleased to announce today that the business communiD' will host a gala event, with you as our special guests, to celebrate this extraordinary All :Lrnerica award, together with the international award recently won by Center in the Square. Our gala will provide a cornerstone to launch a public pride campaign that we have been discussing, jointly, with Mayor Bowers. But, we must never become too confident in our successes. Previous Councils and Mayor Bowers know of our keen interest in improving the efficiency of local government. We have offered our support of efforts to increase efficiency because we believe the experience gained in the private sector should be shared with the public sector. We ask you to utilize task-specific "solution teams", comprised of knowledgeable business people, to help the administration find new ideas, gather information, and make recommendations to you on issues facing our city -- free consulting, if you will. The problems we face, all across America, are far too complex to be addressed only by politicians and bureaucrats; descriptive words that need not continue to be thought of as derogatory. If public- private partnerships can produce award-winning results, like the Hotel Roanoke and the Jefferson Center, then those same partnerships can be successful in solving day-to-day problems facing our city. The Regional Chamber has expanded its board of directors to include representatives from all the Chambers throughout our greater region -- together with representatives from Virginia Tech, Downtown Roanoke, The New Century Council, the Roanoke Valley Economic Development Partnership, and the Convention and Visitors Bureau -- so that we can do a good job of communicating within the business community. In times past, we have been criticized for having multiple Chamber organizations in the Valley, so we have made our board inclusive, coming 3 together as a business community, to set an example of cooperation. Our members have placed increasing importance on our state legislative program, looking to the Regional Chamber to represent their interests. In addition, we have recently formed a legislative coalition that includes the majority of the Chambers in Southwest Virginia, yet another example of regional business cooperation. Mayor Bowers joined us as we celebrated a regional transportation legislative success, just a couple of weeks ago, by accepting the first check for funding 1-73 from Senator John Warner, Congressman Bob Goodlatte and Secretary of Transportation Robert Martinez. The Regional Chamber, like most businesses and other organizations, has faced considerable change. We are now devoting a major part of our resources toward supporting small business interests and needs. In addition to our legislative program, our Small Business Development Center and the Export Office continue to receive high marks for the contributions made to small business. And we have partnered with the City to develop the Small Business Incubator. Unfortunately, many of our small business members have been led to believe it is not appropriate for them to reach out, directly to you, with issues that concern them. Some have been told that contacting City Council members is not the way business is conducted in Roanoke. We strongly disagree and you can rest assured that we will continue to stress that each of you always welcomes ideas and feedback from the citizens you were elected to represent. At the same time, we accept the fact that our members want the Chamber to represent them and, accordingly, we expect to be increasingly asked to bring specific issues before you. We have worked hard to attract a professional staff at the Chamber and we encourage them to communicate effectively with your City staff members. Our Board has placed a high priority on communications between our President, John Stroud, and your manager, Bob Herbert, and we hope you will support this priority also. We take the responsibilities of presenting business issues very seriously. Unfortunately, as exemplified by our ongoing objection to the BPOL tax, we cannot always agree with your actions. But as my childhood minister was fond of saying: we can agree to disagree agreeably. And as Mayor Bowers has said: spirited debate is healthy. However, let us all be sure to remember that we stand, side by side, with you on the vast majority of the decisions you make. 4 At our board meeting, later this afternoon, I will ask for approval to move ahead with plans to develop a local issues agenda, just as we have done for years at the state level. With the difficult decisions facing us in the New Century Region, it only makes sense that we would ask the regional business community to identify issues that we believe are important, together with our position on those issues. By doing this, it helps us have a checklist to guide our communication with our local governments and measure our pro~ess together. Our purpose is to partner with you to focus heavily on nurturing new business starmps, growing existing businesses and increasing the economic strength of our region. There is no single issue that interests us more than improved efficiency. We do not seek tax reductions at this time; rather, we want to see the City find new and creative ways to deliver its services at lower cost and then direct those savings toward business assistance and job creation, from whence all personal income is derived. We believe the people of Roanoke would like to see the City increase its revenues through business growth, instead of tax increases. We remain very concerned that too few people really seem to grasp the importance that a strong business climate means for any community. Downsizing, mergers, acquisitions and re-engineering have taught us that we need to focus heavily on new and existing small businesses that are already headquartered here. For it is those companies that will provide community leadership, job creation and improved quality of life. Our Chamber members, as significant taxpayers, demand more for the dollars they pay. We cannot operate our businesses "as usual"; likewise, we cannot mn our governments as we have in the past. Expectations and needs are changing and we all have to respond to our customers. Our members have spoken firmly, in our Chamber meetings, about their growing impatience with the length of time it takes governments to study and act on issues. On Friday, John Stroud gave me some information on a book written by the president of the U.S. Chamber of Commerce, entitled Meltdown on Main Street: Why Small Business Is Leading the Revolution Against Big Government. The author points out that millions of small business people are up in arms about big government and are determined to cut it down to size. Our members feel the same way and, again, our Chamber plans to partner with you to find the solutions. Obvious solutions are almost never the best ones -- for example, giving citizens the option of a tax increase or the elimination of a service. The shallowness of such extreme options gives rise to loss of confidence and apathy among voters, particularly when those voters are small business people, who know that implementation of extreme options yields poor results. Said another way, small business could never survive if operated the way our governments operate and, according to the Meltdown book, people are sick and tired of it. Let us use this emotion positively, here in our region, by getting people involved in finding better solutions. We must be willing to seek new ideas and communicate freely, xvithout fear of upsetting each other so much. Too many people are scared to death to say what they really think, which makes it easy to assume everything is just fine. We spend far too much time on feelings and not nearly enough on issues. Good alternatives almost always need to come from outside any organization, another reason why increased communication is vital. This new Council is in the unique position of leading our City into the new century and we urge you to quic 'kly develop measurable goals -- upon w'hich we can all agree, be held accountable, and work together to accomplish. In the interest of time, we will not address any specific issues now, but we promise to mail some of our thoughts, in the near future, for your consideration. We must be partners together in providing the leadership for our community and it is important to get to know each other better. We would like to host a reception for you, at our new downtown headquarters, so that our board members can meet each of you and talk informally. As we all know, the leadership in Roanoke is changing; gone are the days when pleasing a couple of key individuals will please an entire community. 6 We believe you will meet some new leaders at our reception. They are eager to get involved and have already given freely of their time to improve our region. Your willingness to nurture their involvement is essential to positively influencing their commitment to public service and overcoming the apathy that is so prevalent in our society today. These people do not want to just talk about ideas, they want to make things happen. I believe you will be pleased with the success such a partnership would bring to the daily operational issues facing our city. If it meets with your approval, Mr. Mayor, we will coordinate through Ms. Parker to find a time that is suitable for the members of Council. In conclusion, thank you for this time to talk about improving our communications and our involvement with you. Once again, congratulations to the new City. Council; you max' count on the business community to assist you in every way possible and we look forward to working closely with you. Thank you. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 July 22, 1996 File #60-67-270-361-467-472 SANDRA H. EAKIN Deputy City Clerk Marsha W. Ellison, Chairperson Roanoke City School Board 2030 Knollwood Road, $. W. Roanoke, Virginia 24018 Dear Ms. Ellison: I am enclosing copy of Ordinance No. 33035-071596 amending and reordaining certain sections of the 1996-97 General and Fleet Management Fund Appropriations, providing for appropriation of $50,(XX).00 from fiscal year 1996-97 Capital Maintenance and Equipment Replacement Program for procurement of two lawn mowing tractors by the Parks and Recreation Department, in accordance With a contract between the Schools and the Parks and Recreation Department. Ordinance No. 33035-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramseur, Clerk, Roanoke City ,School Board W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Gdsso, Director of Finance Diane 8. Akers, Budget Administrator, Office of Management and Budget ZN THJ COUNCZL OF THE CITY OF ROANOKE, VXRGINXA The 15th day of July, 1996. No. 33035-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General and Fleet Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General and Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows~ in part: General Fund Appropriations Nondepartmental Transfer to Other Funds (1) ....................... Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (2) ............... $ Fleet #anaaemen% ADDrODriatloDm Fleet Management Capital Outlay (3) ................ $ Revenu9 Non-Operating $ Operating Supplement General Fund (4) ............. $ 53,974,957 53,832,106 2,100,000 80,000 50,000 1) Transfer to Fleet Management. Fund (001-004-9310-9506) $ 2) CMERP - School Unappropriated (001-3324) 3) Other Equipment (017-052-2642-9015) 4) Transfer from General Fund (017-020-1234-0951) 50,000 (50,000) 50,000 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. July 15, 1996 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Requests for the Appropriation of School CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate $50,000 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the procurement of two lawn mowing tractors by the Parks and Recreation Department. This purchase is in accordance with the contract between the Roanoke City Public Schools and the Roanoke City Parks and Recreation Department authorized pursuant to Ordinance 32606-081495, adopted by City Council on August 14, 1995. We reCommend that you concur with this request of the School Board. Director of Finance JDG/ICF/bls Attachments c: Ila Farris, Senior Accountant ROANOKE CITY SCHOOL BOARD '~ P.O. Box13145 Roanoke, VA 24031 July 9, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 2401 I Dear Members of Council: As the result of official School Board action at its July 9 meeting, the Board respectfully requests City Council to appropriate $S0,000 from t~e FY96-97 Capital Maintenance and Equipment Replacement Fund for the procurement of ~wo (2) lawn mowing tractors by the Parks and Recreation Department- This purchase is in accordance with the contract between the Schools and the Parks and Recreation Department. The Board appreciates the approval of t. his request. Sincerely, Richard L. Kelley, Deputy and Assistant Superintendent for Operations re CC: Hrs. Marsha W. Eilison Dr. F_ Wayne Harris Mr. Richard L Kelley Mr. William L. Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert Hr. Wilburn C. Dibling r. James D. Grisso rs. Ila Farris (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request I The first request of funds from the 1996-97 Capital Maintenance and Equipment Replacement Fund is made in accordance with the contract between the Roanoke City Public Schools and the Roanoke City Parks and Recreation Department to conduct contract open space mowing on Public School properties. The agreement was approved August 14, 1995, as City Council Report No. 95-172, Ordinance number 32606-081495. This is the second of two installments to be used for the procurement of two (2) lawn mowing tractors by the Parks and Recreation Department. The anticipated amount of the Capital Maintenance and Equipment Replacement Fund for fiscal year 1996-97 has not yet been determined. July 9, 1996 MaW F. Parker, CMCIAAE c~ Cbrk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Deputy c~ C~rk July 22, 1996 File ~236-296 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 15, 1996, a request of the West End Center, Inc., for appropriation of an additional $11,000.00 in CDBG reserve funds to be used toward purchase of the former Landis Building was referred to you for report to Council within 30 days. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm pc: Katheryn R. Hale, Executive Director, West End Center, Inc., 1226 Patterson Avenue, S. W., Roanoke ,Virginia 24016 James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie $. Tregubov, Grants Compliance Monitor H:~M3ENDAMULY. 15 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMCIAAE Cay Cklrk 8andra H. Eakin Deputy City Clerk July 23, 1996 File #22-58-72-100-128-178-200-226-236-246- 296-304-335-353-450-467-488 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33036-071596 authorizing you to execute fourteen separate administrative agreements, and any necessary amendments thereto, within the limits of funds set forth and for the purposes specified in your report under date of July 15, 1996, in connection with implementation of various Community Development Block Grant programs. Resolution No. 33036-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert City Manager July 22, 1996 Page 2 pc: Theodore J. Edlich, III, Executive Director, Total Action Against Poverty in Roanoke Valley, P. O. Box 2868, Roanoke, Virginia 24001 Dr. Molly L. Rutledge, Director, Health Department, 515 Eighth Street, S. W., Roanoke, Virginia 24016 Mariellen Heron, Executive Director, Adult Care Center of Roanoke Valley, c/o Veterans Medical Center, Building No. 76-1, Salem, Virginia 24153 Karan B. Michalski, Director, Social Services, Blue Ridge Independent Living Center, 1502-D Williamson Road, N. W., Roanoke, Virginia 24012 Peter A. Lewis, Executive Director, Apple Ridge Farms, Inc., 541 Luck Avenue, S. W., Roanoke, Virginia 24016 Katheryn R. Hale, Executive Director, West End Center, Inc., 1226 Patterson Avenue, S. W., Roanoke ,Virginia 24016 John Jennings, Executive Director, Blue Ridge Small Development Center, 310 First Street, S. W., Roanoke, Virginia 24011 Dale Duncan, Manager, Junior League of Roanoke Valley, 4504 Starkey Road, S. W., Roanoke, Virginia 24014 John F. Pendarvis, Executive Director, Family Service of Roanoke Valley, 3208 Hershberger Road, N. W., Roanoke, Virginia 24017 Louis O. Brown, Branch Director, YMCA of Roanoke Valley - Family Life Center, 108 Orange Avenue, N. W., Roanoke, Virginia 24016 Martha AIIman, Coordinator, Blue Ridge Community Services Prevention Plus, 1125 First Street, S. W., Roanoke, Virginia 24016 Kate Genaitis, Chief Executive Officer, Virginia Skyline Girl Scout Council, Inc., P. O. Box 3000, Salem, Virginia 24153 Harriet Lewis, Executive Director, YWCA of Roanoke Valley, 605 First Street, S. W., Roanoke, Virginia 24011 James D. Gdsso, Director of Finance William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Glenn D. Radcliffe, Director, Human Resources Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Donna S. Norvelle, Human Development Coordinator Marion Vaughn-Howard, Youth Coordinator Phillip F. Sparks, Chief, Economic Development Vickie S. Tregubov, Grants Compliance Monitor Glenn A. Asher, Risk Management Officer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33036-071596. ,A RESOLUTION authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with fourteen separate agencies for implementation of various Community Development Block Grant programs. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, fourteen separate administrative agreements, and any necessary amendments thereto, within the limits of funds set forth and for the purposes specified in the City Manager's report to this Council dated July 15, 1996, and the attachments thereto. 2. The form of the agreements and any necessary amendments shall be in form approved by the City Attorney. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia July 15, 1996 96-23 Dear Members of Council: Subject: Community Development Block Grant (CDBG) Contracts for Services with fourteen (14) agencies. I. Background: As Dart of 1;he HUD Entitlement Consolidated Plan application, approved by Council on May 13, 1996 by Resolution No. 32939- 051396, City Council authorized the following grants for the following agencies: 1. Fifth District Employment & Training Consortium a. Opportunity Knocks - $15,618 Scope of Services: Provide approximately 45 young people (ages 18 to 24) with practical work experience opportunities which benefit the community and offer appropriate education and skill training activities for participants. a. Operation Bootstrap - $8,466 SCODe of Services: Provide assistance to approximately 56 very Iow income families in accessing employment training opportunities and improve housing availability. a. Business Training Initiative - Part 1 - $30,000 Scope of Services: Provide assistance to a minimum of 7 private sector businesses in identifying the skills needed by the employees, creating/retaining 75 jobs. a. Business Training Initiative - Part 2 - $19,941 bo Scope of Services: Provide approximately 8 employability development sessions to approximately 64 Iow to moderate income persons, covering topics such as interview skills and resume development. Members of Council Page 2 Total Action Against Poverty a. Customized Job Training - 925,500 Scope of Services: Provide educational and on-the-job training for approximately 30 Iow to moderate income persons by providing an opportunity to intern with participating businesses. Roanoke City Health Department a. Resource Mothers - 921,700 b= Scope of Services: Assist approximately 100 pregnant and parenting teenagers with entry into prenatal care, education, parenting skills, transportation and crisis intervention services. Adult Care .Center, Inc. a. Adult Care Center - 92,400 be Scope of Services: Provide partial scholarships to approximately 5 Iow to moderate income Roanoke City residents, as grant supplements to help with costs for services. Blue Ridge Independent Living Center a. Empowering Individuals with Disabilities - 926,600 Scope of Services: Enable approximately 20 individuals to be as independent as possible within their own homes and community through rehab/modification and/or purchasing assistive devices to aid in daily living. Also, construct a ramp to allow handicapped access to a local shelter utilizing up to $1,000 of the total funds. ADDle Ridge Farms, Inc. a. Expanding Horizons - 924,000 10. Members of Council Page 3 Scope of Services: Provide a seven week academic summer day camp for approximately 140 Roanoke City youth (ages 6 to 16), residing in seven housing communities in Roanoke. The program will provide activities designed to build positive self-esteem and skills necessary to resist negative peer pressure. A follow-up program during the school year will be provided for 20 of the 140 children. West End Center for Youth a. West End Center Program Expansion - $68,451 be Scope of Services: Acquisition of additional space to be used for activities, playground and indoor play space for an additional 25 youth for a total of approximately 145 youth. Blue Ridge Small Business Development Center a. Neighborhood Business Development Program - $20,000 bm Scop:e of Services: Provide approximately 400 hours of direct business development assistance services to approximately 40 business clients located in the target area; provide business training to approximately 150 businesses and persons located in the target area; and provide services to enhance TAP's Entrepreneurial Training Program. Junior League of Roanoke Valley a. Project HOPE After-School Day Care Program - $20,000 Scope of Services: Provide after-school day care activities at Hurt Park Elementary School for approximately 35 Iow to moderate income children living in the Hurt Park housing community in conjunction with the YMCA of Roanoke Valley. Familv Service of Roanoke Valley a. Teen Outreach Program (TOP) - $1,500 11. 12. 13. 14. Members of Council Page 4 b. Scope of Services: Provide a prevention program that reduces school truancy, school suspensions, course failures, teen crime, teen pregnancy, and substance abuse. The program will engage students in community service learning, and offer tutoring, mentoring and life skills training. Approximately 100 youth will benefit from this program. YMCA of Roanoke Valley - Family Center a. Youth Achievers Outreach - $15,000 b. Scooe of Services: Provide for a 5 day a week after school program for approximately 75 Iow income middle school students improving their academic performances and maintaining good behavior. Blue Ridge Community Services Prevention Plus a. Youth Clubs - $3,000 b. Scope of Services: Provide a safe, consistent environment for recreational and education activities 5 days a week during the summer and after school for approximately 100, youth ages 6-16. Virginia Skyline Girl Scout Council, Inc. a. Scouting Early Leads to the Future (SELF) - $9,500 b. Scooe of Services: Provide a positive nurturing environment for approximately 50 girls from two Roanoke City housing communities. Girl Scout activities will include: leadership development training, three phase self-awareness enhancement training, classroom tutoring, arts and crafts and field trips. YWCA of Roanoke Valley a. YWCA - Youth Club - $12,600 b. Scope of Services: provide assistance to approximately 62 at risk girls (ages 10-14) through the participation of II. Members of Council Page 5 activities including family life education and career development. HUD aDoroval of the City's FY 1996-97 CDBG Application is forthcoming. The letter of approval is pending the routine Congressional release process. City Council authorized the Acceptance of the 1996-97 HUD Entitlement and Appropriation of Funds for CDBG Activities on July 1, 1996 by Ordinance No.33022-070196 and Resolution No. 33023- 070196. Current Situation: The Drooose~l proiects will provide public service, employment training, services to the disabled, direct economic development assistance, neighborhood improvements and planning activities. Administrative Agreements are necessary for the funds to be obligated to these projects. The respective Agreements between the City ("Grantee") and each agency ("Subgrantee") will contain the following provisions and will be in form approved by the City Attorney: Time of Performance: This Agreement shall be for the period of July 1, 1996 through June 30, 1997. Indemnification: Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of Subgrantee including: (a) Subgrantee use of the streets or sidewalks of the City or other public property; (b) the performance under this Agreement; © the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that nay suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with Subgrantee on account thereof, Subgrantee upon notice given to it by the City or any of its III. IV. Members of Council Page 6 officers, employees, agents, volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the City or any or its officers, employees, agents, volunteers or representatives, either independently or jointly with Subgrantee then Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. CJ Agreements will not be executed on behalf of the City until the City receives the approval letter from HUD, without the certification of the Director of Finance that funding is available and no funding will be expended under the contract until the contract is fully executed by all parties. City will acquire no interest in real estate as a result of any Agreement. Issues: 1. Cost to the City 2. Funding 3. Community development obiectives 4. Comoliance with applicable obiectives Alternatives: Authorize the City Manager, or the Assistant City Manager, to execute, and the City Clerk to attest, Agreements and amendments thereto, if necessary, with above-referenced agencies, approved as to form by the City Attorney, within the limits of funds set forth in this report for the purposes specified herein. 1. Cost to the City will be $324,276 in CDBG funds. 2. Funds will be available in the following Account Nos.: Members of Council Page 7 Fifth District Employment & Training Consortium - Opportunity Knocks 035-097-9738-5098 915,618 Operation Bootstrap 035-097-9738-5212 9 8,466 Business Training Initiative - Part 1 035-097-9730-5132 Business Training Initiative - Part 2 035-097-9738-5263 Total Action Against Poverty - Customized Job Training 035-097-9738-5218 Roanoke City Health Department - Resource Mothers Adult Care Center, Inc. - Adult Care Center 035-097-9736-5222 035-097-9738-5264 Blue Ridge Independent Living Center - Empowering Individuals with Disabilities 035-097-9738-5057 ADDle Ridge Farms, Inc. - Expanding Horizons 035-097-9738-5084 West End Center for Youth - West End Center Program Expansion 035-094-9437-5024 035-095-9537-5024 930,000 919,941 $25,500 $21,700 2,400 926,600 924,000 910,703 $57,748 Members of Council Page 8 Blue Ridge Small Busines~ Development Center - Neighborhood Business Development Program 035-097-9730-5021 920,000 Junior League of Roanoke Valley - Project HOPE After School Day Care 035-097-9738-5088 920,000 Family Services of Roanoke Valley - Teen Outreach Program (TOP) 035-097-9738-5054 9 1,500 YMCA of Roanoke Valley - Family Center - Youth Achievers Outreach 035-097-9738-5351 915,000 Blue Ridge Community Services - Youth Clubs 035-097-9738-5262 9 3,000 Virginia Skyline Girl Scout Council, Inc. - SELF Program 035-097-9738-5269 9 9,500 YWCA of Roanoke Valley - YWCA - Youth Club 035-097-9738-5350 912,600 Community development obiectives will be addressed by providing programs which meet the needs identified by the citizens at the Consolidated Plan public meetings held on January 16, 1996 and April 9, 1996 and will maintain consistency with the Annual Update to the Consolidated Plan. Compliance with applicable regulations is assured through contract review by the City Attorney's Office and project Members of Council Page 9 monitoring by the City's Office of Grants Compliance. Do not Authorize the City Manager to execute the Agreements as set forth in Section I. A. 1. Cost to the City will be nothing. 2. Funding will remain available. e Community development ob!ectives, as stated in the approved Annual Update to the Consolidated Plan will not be achieved, therefore programs will not be provided. 4. Compliance with applicable regulations would not be an issue. V. Recommendation: It is recommended that City Council concur in Alternative A and authorize the City Manager, or the Assistant City Manager, to execute, and the City Clerk to attest, the CDBG Agreements and amendments thereto, if necessary, with above-referenced agencies, approved as to form by the City Attorney, within the limits of funds set forth in this report for the purposes specified herein. Respectfully submitted, ert Herbert City It/l'anager WRH/vst cc: Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Chief, Department of Planning and Community Development Chief of Economic Development Office of Grants Compliance Administrator FDETC Human Development Coordinator Office on Youth Mary F. Parker, CMC/AAE C~y Cbrk CITY OF ROANOKE Office of the City Clerk ~ndra H. Eakin Depmy C~y Ck, rk July 22, 1996 File ~24-67-122-289 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33037-071596 amending and raordaining Section 24-90, Charoes for 0rivate use of recreation buildin_os or facilities, of Article IV, Parks, of Chapter 24, Public Buildinas. Prormrtv Generallv, of the Code of the City of Roanoke (1979), as amended, by the-addition c~ new subsection (c) to provide for authority of the City Manager to negotiate contracts and modify fees charged for usage of Victory Stadium. Ordinance No. 33037-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert City Manager July 22, 1996 Page 2 pc: Eveiyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Roy B. Willett, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable G. O. Clemens, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia · The Honorable Virginia The The The The The Honorable The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia Honorable Julian H. Raney, Jr., Chief Judge, General District Court Honorable George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile Domestic and Relations District Court The Honorable jOseph M. Clarke, II, Judge, Juvenile Domestic and Relations District Court The Honorable Philip Trompeter, Judge, Juvenile Domestic and Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile Domestic and Relations District Court The Honorable Arthur B. Crush, III, Clerk of Circuit Court Ronald S. Albdght, Clerk, General District Court Bobby D. Casey, Office of the Magistrate Michael Meise, Acting Law Librarian Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget William F. Clark, Director, Public Works John W. Coates, Manager, Parks and Recreation/Grounds Maintenance James J. Newman, Business Coordinator, Parks and Recreation Joyce Lee, Interim Special Events Coordinator, Parks and Recreation H:~,GENOA~JULY. 15 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33037-071596. AN ORDINANCE amending and reordaining Sec. 24-90, Charqes for private use of recreation bulldinqs or facilities, of Article IV, Parks, of Chapter 24, Public Buildings, Property Generally, of the Code of the City of Roanoke (1979), as amended, by the addition of new subsection (c) to provide for authority of the City Manager to negotiate contracts and modify fees charged for usage of Victory Stadium; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 24-90, Charqes for private use of recreation buildinqs or facilities, of Article IV, Parks, of Chapter 24, Public Bulldinqs~ ProDerty Generally, of the Code of the City of Roanoke (1979),. as amended, is hereby amended and reordained to read and provide as follows: Sec. 24-90. Charges for private use of recreation buildinqs or facilities. (c) With the advice and prior written approval of the city manager, the manager of parks and recreation, or his designee, may negotiate and execute contracts and amendments thereto, for the use of Victory Stadium, so long as the fees for an event equal or exceed the city's projected direct costs for the event. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. July 15, 1996 Council Report #96-138 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Authorization for the City Manager or his designee to vary usage fees and negotiate contracts for the use of Victory Stadium. BACKGROUND: no Rates and charqes for Victory Stadium usage are prescribed by City Council. o These rates and charqes are published periodically in the City Fee Compendium. Co Exceptions to these rates are allowed only for "a purely charitable, educational, or recreational organization and no charge is made for admission, and no collection is taken among persons in attendance" as stated in City Code Section 24-90 (a) unless City Council specifically grants an exception for a rental rate. II. CURRENT SITUATION: ao Parks & Recreation is seeking to increase the use of Victory Stadium, thereby broadening recreational opportunities for area residents. B o Timing for certain opportunities is such that a Council Report for an exception for a rental rate cannot be prepared, circulated, and approved in a timely manner to enable a promoter to schedule an event once negotiations have been completed. Co Other opportunities occur where time is not as critical, in which revenues to the City could cover or exceed direct costs, but are not pursued due to the existence of the Fee Compendium rates, and the promoter's reluctance to go before Council. Do The Civic Center Manaqer has been given the authority to vary fees and charges and negotiate contracts for events held at the Civic Center (City Code Section 24-26, Subpart (c)) . Honorable Mayor and Council Members Victory Stadium Fee Variance Authority July 15 , 1996 Council Report #96-138, Page 2 III. ISSUES: ao B. C. D. Rental Opportunities Timinq Leqal Stadium Revenues IV. ALTERNATIVES: City Council amend City Code by addinq Subpart (c) to Section 24-90 (see attached) to qrant the City Manaqer or his desiqnee authority to neqotiate contracts and modify fees charqed for usaqe of Victory Stadium so lonq as fees for an event meet or exceed City's projected direct costs for that event. Rental opportunities would be enhanced, thus providing area residents with more recreational and entertainment opportunities. o Timing for contract discussions would be lengthened. o Leqal compliance with the City Code would be maintained while scheduling and promoting events. Rental & Concession Fees would increase with increased stadium usage. City Council not amend City Code to qrant the City Manaqer or his desiqnee authority to neqotiate contracts and modify fees charqed for usaqe of Victory Stadium so lonq as fees for an event meet or exceed City's projected direct costs for that event. Rental opportunities would not be enhanced, recreational and entertainment opportunities would not be expanded, and the stadium would not be utilized to a fuller extent. Honorable Mayor and Council Members Victory Stadium Fee Variance Authority July 15 , 1996 Council Report #96-138, Page 3 o Timinq for contract discussions continue to be critical. would Leqal compliance with the current City Code would be maintained. Rental & Concession Fees would remain stagnant with stadium usage remaining largely unchanged. Vo RECOMMENDATION: City Council concur with Alternative "A", and Amend City Code by addinq Subpart (c) to Section 24-90 to qrant the City Manaqer or his desiqnee authority to neqotiate contracts and modify fees charqed for usaqe of Victory Stadium so lonq as fees for an event meet or exceed City's projected direct costs for that event Respectfully submitted, W. ~q~obert Herbert City Manager WRH/jjn Attachment CC: City Attorney Director of Finance Manager, Office of Management & Budget Director of Public Works Manager, Parks & Recreation Business Coordinator, Parks & Recreation Special Events Coordinator, Parks and Recreation Proposed Addition to City Code Section 24-90, Subpart (c) Section 24-90 Charges for private use of recreation buildings or facilities (c) With the advice and prior written approval of the City Manager, the Manager of Parks & Recreation, or his designee, may negotiate and execute contracts and amendments thereto, for the use of Victory Stadium so long as the fees for an event equal or exceed the City's projected direct costs for the event. Mary F. Parker, CMCIAAE C~y Cbrk CITY OF ROANOKE Office of the City Clerk July 22, 1996 File ~20-60-217-514 8andre H. Eakin O~puty C~y C~rk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33038-071596 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $300,000.00 for expenses related to traffic signal controller replacement. Ordinance No. 33038-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Charles M. Huffine, City Engineer H:~,GENDA~JUt. Y.15 IN TH~ COUNCIL OF THE CITY OF ROANOKB, VIRGINIA The 15th day of July, 1996. No. 33038-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Traffic Engineering Traffic Signals - Replacement (1) ................. Capital Improvement Reserve Public Improvement Bonds - Series 1996 (2) ........ 1) Appropriate4 from Bond Funds 2) Streete a~ (008-052-9562-9001) $ 300,000 (008-052-9701-9191) (300,000) $ 1,775,300 300,000 $ 21,004,423 18,448,076 B~f:~ER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. July 15, 1996 No. 96-151 Honorable David A. Bowers, Mayor and Members of City Council Dear Mayor Bowers and Members of Council: SUBJECT: Traffic Signals - Replacement I. Backqround: ae Capital Improvement Program (CIP) for fiscal years 1996- 2000 was endorsed by City council on August 8, 1994 and included $300,000 for replacement of traffic signal controllers and other related components. On November 8, 1994, voters approved a $23~000,000 general obligation bond issue which included the $300~000 for traffic signal controller replacements. Be Traffic signal controllers, (the computers that direct the operation of each signalized intersection), must be repaired when failure occurs. The extent to which such repairs can be done depends upon the availability of replacement parts. Due to rapid technological advancement in the traffic signal controller industry, controllers located at any of the City's 132 signalized intersections, some of which are 40 years of age, continually lapse into obsolescence, thereby making such replacement parts difficult, if not impossible, to acquire. In such cases, complete traffic signal controller replacement is necessary. This situation is projected to occur at six (6) intersections every year. Further, when controllers are replaced, "coordination" with other nearby controllers is needed to further improve traffic progression using devices that interconnect the controllers. II. Current Situation: ae Twenty (20) signalized intersections presently need controller replacement. Those locations are described as: Williamson Road, N.W./N.E. (north of Orange Avenue and south of Hershberger Road) - 12 intersections. 2. 9th Street, S.E. (at Jamison Avenue and at Bullitt Avenue) - 2 intersections. Mayor and Members of Council No. 96-151 Page 2 July 15, 1996 3. 13th Street & Patterson Avenue, 1 intersection. SoW. ° 24th Street, N.W. (at Shenandoah Salem Turnpike, at Melrose Avenue Lafayette Boulevard at Melrose 4 intersections. Avenue, at as well as Avenue) - 5. Peters Creek Road & Hershberger Road, N.W. 1 intersection. Cost per intersection will average $15,000 for materials and equipment. Labor for installation will be provided by existing staff. Funding in the amount of $300~000 should be transferred to a new account entitled "Traffic Signals - Replacement" for expenditures related to controller replacement at these intersections. The normal, competitive bidding process will be used to procure all controllers and related equipment. III. Issues: A. Traffic Flow B. Funding C. Timing IV. Alternatives: Authorize the transfer of $300,000 from Account No. 008-052-9701-9191 (Series 1996 Public Improvement Bonds - Streets and Sidewalks) to a new account in the Capital Projects Fund entitled "Traffic Signals - Replacement", for expenses related to traffic signal controller replacement. Traffic flow at the twenty (20) intersections described in this report should be improved. ° Funding is available from the Public Improvement Bonds account. Mayor and Members of Council No. 96-151 Page 3 July 15, 1996 Timing of traffic signal controller replacements will require approximately 36 months to complete. Do not authorize the transfer of $300,000 from Account No. 008-052-9701-9191 (Series 1996 Public Improvement Bonds - Streets and Sidewalks) to a new account in the Capital Projects Fund entitled "Traffic Signals - Replacement", for expenses related to traffic signal controller replacement. Traffic flow will likely continue to worsen at the twenty (20) intersections described in this report. Funding would remain in the Public Improvement Bonds account. 3. Timing would not be an issue. Recommendation is that City Council concur in Alternative "A" and authorize the transfer of $300,000 from Account No. 008-052-9701-9191 (Series 1996 Public Improvement Bonds - Streets and Sidewalks) to a new account in the Capital Projects Fund entitled "Traffic Signals - Replacement", for expenses related to traffic signal controller replacement. ~fully submitted, W.~R~bert Herbert Cit~ Manager WRH/RKB/gpe copy: City Attorney Director of Finance Director of Public Works Manager, Office of Management & Budget City Engineer Traffic Engineer MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 19, 1996 File #102-181-313-369-405-516 John P. Bmdshaw, Jr. Executive Vice-President Hayes, Seay, Mattem & Mattem, Inc. 1315 Franklin Road, S. W. Roanoke, Virginia 24016 Samuel H. McGhee, III, President Mattem & Craig, Inc. 701 First Street, S. W. Roanoke, Virginia 24016 Gentlemen: I am enclosing copy of Resolution No. 33039-071596 authorizing the City Manager to enter into three-year engineering services contracts with Hayes, Seay, Mattem & Mattem, Inc., and Mattem & Craig, Inc., providing for performance of certain bridge, overhead sign, and perking garage inspection services as more particularly set forth in a report of the City Manager under date of July 15, 1996. Resolution No. 33039-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. John P. Bradshaw, Jr., Executive Vice-President, Hayes, Seay, Mattem & Mattern, Inc. Samuel H. McGhee, III, President, Mattern & Craig, Inc. July 22, 1996 Page 2 pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management IN TI"IECOUNCILOFTHECITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33039-071596. A RESOLUTION authorizing the City Manager to enter into three (3) year engineering services contracts with certain engineering firms providing for the performance of certain bridge, overhead sign, and parking garage inspection services. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and to attest, respectively, a three (3) year engineering services contract with Hayes, Seay, Mattem & Mattern, Inc. for the provision by such firm of bridge, overhead sign, and parking garage inspection services, as more particularly set forth in the July 15, 1996, report ofthe City Manager to this Council, for an amount not to exceed $73,053 for the first year and with the second and third years to be negotiated according to the scope of work for each year. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a three (3) year engineering services contract with Mattern & Craig, Inc., for provision by such firm of bridge, overhead sign, and parking garago inspection services, as more particularly set forth in the July 15, 1996, report oftl~ City Manager to this Council, for an amount not to exceed $69,500 for the first year and with th~ ~,,ond and third years to be negotiated according to the scope of work for each year. 3. The form of the contract with each fu'm shall be approved by the City Attorney. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BRIDGE INSPECTION PROGRAM Roanoke, Virginia July 15, 1996 96-152 Background: A. 1978 Surface Transportation Act enacted by Congress requires that all bridges, including "off Federal Aid System" structures, must be included in the bi-annual inspection program. B. Supplementary Bridge Inspection Reports are required on sixty-four (64) structures in the City of Roanoke this year. Forty-one (41) structures are inspected annually while twenty-three (23) structures are inspected bi- annually. C. Federal Highway Administration has established a new requirement that overhead sign structures are to be inspected. Fifteen (15) of these structures exist within the City. D. Inspection of four (4) parking structures are required, two (2) every four (4) years and two (2) every two (2) years, by prudent engineering practices. E. 1995 Inpsections were performed by: 1. Hayes, Seay, Mattern & Mattern, Inc. 41 Bridges, 4 bridge load ratings and 1 Airport tunnel, at a cost of $64,300. 2. Mattern & Craig, Inc. 28 Bridges, 6 bridge load rating and the old Jefferson Street underpass, at a cost of $47,700. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 15, 1996 2of6 II. Current situation is that Engineering Services Qualification Proposals for the necessary technical inspection and reports were publicly advertised and received from: * Dewberry & Davis * Finkbeiner, Pettis & Strout, Inc. * Hayes, Seay, Mattern & Mattern, Inc. * Mattern & Craig, Inc. A. Selection of the firms for consideration was based on the following criteria: 2. 3. 4. 5. 6. 7. Qualification of personnel Time available to meet schedule Experience in performing bridge inspections Ability to produce project on time Local accessibility for project coordination and cooperation Response to request for proposal Past record with City of Roanoke Interviews were held with three (3) qualified firms. Staff team included Charles M. Huffine, P.E., City Engineer, Philip C. Schirmer, P.E., Civil Engineer II, and Jan G. Bruce, Engineering Technical Supervisor. Complexity of Bridge Inspections again led the staff to select two (2) qualified firms to complete two (2) portions of work. Negotiations were conducted with the two (2) most qualified firms (Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc.) for the necessary technical inspections and reports. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 15, 1996 3of6 E. Scope of work to be performed includes: Field investigations of bridges by each firm to include pertinent roadway approaches, waterways, piers and abutments, bearings, stringers, beams, girders, decks, expansion joints, curbs, sidewalks, bridge railings, culverts, and signing. Inspection reports to be prepared with sketches and/or photographs to adequately describe deficiencies and problem areas. o Final inspection documents completed in accordance with the Federal, State and City criteria regarding the bridge inspection program. All reports to be completed before the end of 1996. In-depth inspections have been stressed by Federal and State Highway agencies related to a particular aspect of bridge inspection as a result of catastrophic bridge failures in other states in recent years. The agencies require: Underwater bridge inspections require more care to detect possible erosion of support in waterways beneath bridge structures. Many of the City's bridges being inspected are above waterways, the majority of which have structural supports underwater. These structures must be analyzed physically and mathematically to determine catastrophic scour potential. Fee for engineering services is based on actual manhours used to physically review each component of the bridges, signs, parking garages, and tunnel. Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc., in following this billing procedure, offer reasonable manhour pay rates. III. Issues in evaluating the proposal and awarding contracts to firms known to be qualified are-' A. Inclusion of proper work scope B. Ability to meet time schedules C. Reasonableness of fee Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 15, 1996 4of6 D. Availability of funding IV. Alternatives for providing the necessary work are: A. Award en.qineering services agreements to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $73,053 and $69,500 respectively for the work as set forth in Section V.(C) of this report. 1. Inclusion of proper work scopes has been reviewed and verified. 2. Ability to meet time schedule has been reviewed and verified. 3. Reasonableness of fee has been established through negotiation in accordance with the scope of work. 4. Availability of funding exists as follows: Bridges/Signs: Account #001-052-4310-3072 Parking Garages: Williamson Road Account #007-056-8205-2050 Church Avenue Account #007-056-8220-2050 Market Square Account #007-056-8215-2050 First Union Account #007-056-8225-2050 $125,051 $3,889 $4,381 $3,398 $5,834 Bo Do not award engineerinR services agreements to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $73,053 and $69,500 respectively. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 15, 1996 5of6 Inclusion of proper work scope would have to be deferred to the City or other consultants. 2. Ability to meet time schedule would be jeopardized. 3. Reasonableness of fee cannot be assured. 4. Availability of funding would remain in the respective accounts. Recommendation is that the City: Award three (3) year engineering services agreements in forms approved by the City Attorney to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $73,053 and $69,500 respectively for the first year (1996). Bo Year 2 (1997) and 3 (1998) shall be negotiated with Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. according to the work scope for that year. Co Funding is available for the first year contracts in the FY 1996-97 Adopted Budget as follows: Hayes, Seay, Mattern & Mattern, Inc.: 36 Bridge Inspections 001-052-4310-3072 $55,551.00 4 Parking Garages Williamson Road Account #007-056-8205-2050 $3,889 Church Avenue Account #007-056-8220-2050 $4,381 Market Square Account #007-056-8215-2050 $3,398 Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 15, 1996 6of6 First Union Account #007-056-8225-2050 Subtotal Parking Garages 9 5,834 17,502.00 TOTAL CONTRACT AMOUNT Mattern & Craig, Inc.: 15 Overhead Sign Inspections and 28 Bridge Inspections 001-052-4310-3072 TOTAL CONTRACT AMOUNT 973,053.00 969,500.00 WRH/JGB/fm ~Respectfully submitted, W~obert Herbert City Manager CC: City Attorney City Clerk Director of Finance Director of Public Works City Engineer Assistant to City Manager for Community Relations Construction Cost Technician Accountant, Contracts & Fixed Assets Budget Administration Commissioner of Revenue Manager, Office of Supply Management MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21:5 Church Avenue, S.W., Room 4:56 Roanoke, Virginia 24011-1:536 Telephone: (:540) 981-2:541 Fax: (:540) 224-314:5 SANDRA H. EAKIN Deputy City Clerk July 22, 1996 File #70-472 KME, c/o Slagel Fire Equipment and Supply Co. Pierce, c/o Singer Association Fire Equipment, Inc. Seagrove Fire Apparatus Simon, L.T.I. Smeal Aedal Ladder, c/o Kodiak Emergency Equipment Sutphen Apparatus Corp. Ladies and Gentlemen: I am enclosing copy of Resolution No. 33040-071596 rejecting all bids received by the City for Fire Aerial Apparatus. Resolution No. 33040-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed equipment. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:sm Enc. H:~M3~NDA~JUI.Y. 15 KME, c/o Slagel Fire Equipment and Supply Co. Pierce, c/o Singer Association Fire Equipment, Inc. Seagrove Fire Apparatus Simon, L.T.I. Smeal Aerial Ladder, c/o Kodiak Emergency Equipment Sutphen Apparatus Corp. July 22, 1996 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget George C. Snead, Jr., Director, Public Safety James Grigsby, Chief of Fire and Emergency Medical Services Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management H:~N3ENDA~JULY. 15 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33040-071596. A RESOLUTION rejecting all bids for Fire Aerial Apparatus. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City for Fire Aerial Apparatus are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project or · the procurement documents deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk. Roanoke, Virginia July 15, 1996 96-36,1 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Bid Committee Report on Fire Aerial Apparatus I. Back~ on the subject in chronological order is as follows: A0 The Capita! Maintenance and Equipment Replacement Pro,am identified the need to purchase One (1) New Fire Aerial Apparatus. Bo Specifications were developed and sent, with request for bids, to all vendors currently listed on the City's bid list. A public advertisement was published in the Roanoke Times and Roanoke Tribune. II. Co Bids appropriately received were publicly opened and read at 2:00 p.m. on May 22, 1996 in the Office of the Manager of Supply Management. Current Situation is: Co Six (6) bid responses were received. All bid responses were evaluated by representatives of the following Departments: Public Safety Fire/EMS Supply Management Bid evaluations determined that all responses took substantial exceptions to the specifications. These exceptions cannot be waived as informalities. Fire Aerial Apparatus Page 2 III. IV. Issues in order of importance are: A. Compliance with Specifications B. Funding C. Timinp Alternatives in order of feasibility are: A. Authorize the City Manager to reiect all bids, implement review and redraft of specifications and readvertise for new bids at a later date. Compliance with Specifications would not be an issue in that no response met the required specifications. Funding designated for this acquisition would not be expended at this time. Timing for the possible ordering of the New Fire Aerial Apparatus would be extended approximately four (4) weeks. Bo Award the purchase of One ( I ) New Fire Aerial Apparatus to the lowest bidder, Simon, L.T.I. Compliance with Specifications would not be met by this award and would create controversy with the other bidders. Funding is available in the Capital Maintenance and Equipment Replacement Program. Timing for the receipt of the new equipment would not be delayed four (4) weeks. Fire Aerial Apparatus Page 3 CC: Vo Recommendatioll is that City Council concur with Altemative "A' and authorize the City Manager to reiect all bids for Fire Aerial Apparatus, to revise specifications and to readvertise for bids. Respectfully Submitted, ~obe~~~Herbe~~~ City Manager City Attorney City Clerk Director of Finance Director, Utilities & Operations Director, Public Safety Manager, Fleet Management Fire Chief Management & Budget Manager, Supply Management Bid Tabulation Bids were received and opened in the Office of Supply Management on May 22, 1996 at 2:00 p.m. For Fire Aerial Apparatus Smeal Aerial Ladder Sutphen ICd~lE Simon, Pierce c/o Kodiak Apparatus c/o Slagle Fire L.T.I. c/o Singer Emergency Corporation Equipment and Association Equipment Supply Fire Equipment, Inc. Company Seagrove Fire Apparatus Base Bond $406,974 $445,346 $425,970 $403,522 $424,394 $411,829 $ 1,425 $ 1,730 $ 1,750 Included $ 1,484 $ 3,171 Delivery 210-270 365 260-310 270-300 270-300 330-390 Committee: · Georg~ C.XSnead (- / Chief, James Griglsby~/ D. Darwin Roupe Mary F. Parker, CMC/AAE c~y Cbrk CITY OF ROANOKE Office of the City Clerk July 22, 1996 File ~60-467 8andra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33054-071596 amending and reordaining certain sections of the 1996-97 School Fund Appropriations, providing for reappropdation of $1,878,785.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33054-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: Marsha W. Ellison, Chairperson, Roanoke City School Board, 2030 Knollwood Road, S. W., Roanoke, Virginia 24018 Dr. E. Wayne Harris, Superintendent of Schools, Roanoke City Public Schools Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools Cindy H. Ramseur, Clerk, Roanoke City School Board W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget H:~3GNI)AUULY. 15 IN THB COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33054-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Instruction (1-77) .................................. $ 63,146,321 General Support (78-98) 3,129,201 Operation/Maintenance of Plant (105-126) ............ 9,513,571 Food Ser~£ces' (127-130) ............................ 3,565,696 Facilities (131-144) ................................ 652,628 Fund Balance Reserve for Prior Year Encumbrances (145) ........... $ 1,878,785 1) Office Supp.lies(030-060-6001-6000-0601) 2) Books and Subsc~iptiona (030-060-6001-6000-0613) 3) Educational Supplies (030-060-6001-6000-0614) 4) Other Operation Supplies (030-060-6001-6000-0615) 5) Replacement- Machinery and Equipment (030-060-6001-6000-0801) 6) Books and Subscriptions (030-060-6001-6004-0613) 7) Educational Supplies (030-060-6001-6004-0614) 36 5,586 42,114 1,166 5,235 208,085 18,960 8) Mileage 9) Educational Supplies 10) Field Trips 11) Field Trips 12) Lease/Rent of Equipment 13) Mileage 14) Payments to Joint Operations 15) Replacement- Machinery and Equipment 16) Other Miscellaneous Payments 17) Replacement- Machinery and Equipment 18) Other Operation Supplies 19) Other Professional Services .20) General Liability Insurance 21) Lease/Rent of Buildings 22) Other Operation Supplies 23) Repair and Maintenance (030-060-6001-6005-0551) $ (030-060-6001-6007-0614) (030-060-6001-6008-0583) (030-060-6001-6011-0583) (030-060-6001-6013-0541) (030-060-6001-6029-0551) (030-060-6001-6029-0701) (030-060-6001-6046-0801) (030-060-6001-6100-0586) (030-060-6001-6102-0801) (030-060-6001-6105-0615) (030-060-6001-6106-0313) (030-060-6001-6106-0538) (030-060-6001-6106-0542) (030-060-6001-6106-0615) Supplies (030-060-6001-6107-0608) 24) Equipment Fuel (030-060-6001-6107-0609) 25) Books and Subscriptions (030-060-6001-6107-0613) 26) Other Operation Supplies (030-060-6001-6108-0615) 27) Books Subso~iptions (030-060-6001-6111-0613) 28) Education&l. Supplies (030-060-6001-6111-0614) 29) Educational Supplies (030-060-6001-6113-0614) 30) Books and Subscriptions (030-060-6001-6121-0613) 31) Transportation Private Carriers (030-060-6001-6129-0342) 65 8,128 150 2,961 210 17 310,598 7,505 750 7,402 788 2,340 2,762 3,510 6,104 475 90 465 160 96,749 55,624 58 2,000 1,050 32) Payments - Parents in Lieu of Transportation(030-060-6001-6129-0344) 33) Tuition - In State (030-060-6001-6129-0382) 34) Additional- Machinery and Equipment (030-060-6001-6129-0821) 35) Repair and Maintenance Payments (030-060-6001-6143-0331) 36) Mileage (030-060-6001-6143-0551) 37) Educational Supplies (030-060-6001-6143-0614) 38) Replacement- Machinery and Equipment (030-060-6001-6143-0801) 39) Maintenance (030-060-6001-6146-0332) 40) Service Contracts Books and Subscriptions (030-060-6001-6146-0613) 41) Educational Supplies (030-060-6001-6146-0614) 42) Other Operation Supplies (030-060-6001-6146-0615) 43) Replacement- Machinery and Equipment (030-060-6001-6202-0801) 44) Inservice Workshops. (030-060-6001-6207-0587) 45) Inservice Supplies (030-060-6001-6207-0617) 46) Office Supplies(030-060-6001-6212-0601) 47) Conventions/ Education (030-060-6001-6214-0554) 48) Books and Subscriptions (030-060-6001-6218-0613) 49) Educational Suppliem 50) Field T~ips 51) Mainte~ance Servi~ Contracts 52) Mileage 53) Other Professional Services 54) Repair and Maintenance Payments 55) Dues and Memberships (030-060-6001-6218-0614) (030-060-6001-6301-0583) (030-060-6001-6302-0332) (030-060-6001-6306-0551) (030-060-6001-6307-0313) (030-060-6001-6307-0331) (030-060-6001-6307-0581) 14,606 16,087 2,805 214 302 606 682 385 2,041 1,754 122 800 9,060 385 330 1,015 196 538 167 150 161 6,199 14,509 5OO 56) Inservice Workshops (030-060-6001-6307-0587} 57) Educational Supplies (030-060-6001-6307-0614) 58) Other Operation Supplies (030-060-6001-6307-0615) 59) Inservice Supplies (030-060-6001-6307-0617) 60) Additional- Machinery and Equipment (030-060-6001-6307-0821} 61} Office Supplies(030-060-6001-6312-0601) 62) Testing and Evaluation (030-060-6001-6313-0584) 63) Other Operation Supplies (030-060-6001-6313-0615} 64) Conventions/ Education (030-060-6001-6314-0554) 65) Inservice Workshops (030-060-6001-6314-0587) 66) Inservice Supplies (030-060-6001-6314-0617) 67) Replacement- Machinery and Equipment (030-060-6001-6315-0801) 68) Mileage (030-060-6001-6318-0551) .69) Educational Supplies (030-060-6001-6318-0614) ?0) Replacement- Machinery and Equipment (030-060-6001-6318-0801) 71) Lease/Rent .of Buildings (030-060-6001-6329-0542} 72) Mileage (030-060-6001-6329-0551) ?3) Educational Supplies (030-060-6001-6329-0614) 74) Replacement- Machinery and Equipment (030-060-6001-6343-0801) 75) Other Operation Supplies (030-060-6001-6346-0615) 76) Testin~ Evaluatio~ (030-060-6001-6451-0584) ?7) Educational Supplies (030-060-6001-6666-0614) 78) Conventions/ Education (030-060-6002-6661-0554) 79) Office Supplies(030-060-6002-6661-0601) 80) Printing and Binding Services (030-060-6002-6662-0351) Sl) Conventions./ Education (030-060-6002-6662-0554) 82) Office Supplies(030-060-6002-6663-0601) 602 5,931 27,537 564 12,011 200 120 110 1,766 650 158 1,198 63 136 14,500 2,500 45 297 403 67 75 15,474 10 499 595 755 1,434 83) Other Professional Services 84) office Supplies 85) Other Professional Services 86) Workers' Compensation Carrier 87) Armored Car Service 88) Postal Services 89) Conventions/ Education 90) Office Supplies 91) Conventions/ Education 92) Office Supplies 93) Medical Supplies 94) Additional- Machinery and Equipment 95) Medical Supplies 96) Maintenance Service Contracts 97) Testing/ Evaluation 98) Office Supplies 99) Laundry Dry Cleaning 100) Mileage 101) Office Supplies 102) Transportation Private Carriers 103) Vehicle Fuel 104) Vehicle Equip~ent Suppliee 105) Inse~vice Workmhop 106) Purchased Services 107) Electrical Services 108) Heating Services 109) Water and Sewer Services 110) Telecommunica- tions (030-060-6002-6664-0313) $ 10,092 (030-060-6002-6664-0601) 175 (030-060-6002-6665-0313) (030-060-6002-6666-0207) (030-060-6002-6666-0384) (030-060-6002-6666-0521) (030-060-6002-6666-0554) (030-060-6002-6666-0601) (030-060-6002-6669-0554) (030-060-6002-6669-0601) (030-060-6002-6670-0605) (030-060-6002-6670-0821) (030-060-6002-6672-0605) (030-060-6002-6774-0332) 1,198 161 9,175 516 115 1,786 37 672 873 1,569 1,778 1,838 (030-060-6002-6674-0584) 3,227 (030-060-6002-6674-0601) 316 (030-060-6003-6675-0371) 258 (030-060-6003-6675-0551) 800 (030-060-6003-6675-0601) 135 (030-060-6003-6676-0342) (030-060-6003-6676-0609) (030-060-6003-6678-0610) (030-060-6004-6680-0587) (030-060-6004-6681-0381) (030-060-6004-6681-0511) (030-060-6004-6681-0512) (030-060-6004-6681-0513) (030-060-6004-6681-0523) 6OO 155 26,912 81 2,465 34,969 425 3,411 1,037 111) office 112) Janitorial Supplies 113) Repair and Maintenance Supplies 114) Replacement- Machinery and Equipment 115) Replacement- Other Capital Outlays 116) Lease/Rent of Buildings 117) Repair and Maintenance Supplies 118) Repair and Maintenance Payments 119) Maintenance Service Contracts 120) Repair and Maintenance Supplies 121) Replacement- Machinery and Equipment 122) Vehicle Fuel 123) Vehicle and Equipmen~ Supplies 124) Purchased Services 125) Repair and Maintenance Supplies 126) Police Supplies 127) Mileagm 128) Food Service. SuppX~em 129) Repair an~ Maintenance supplies 130) Vehicle Fuel 131) Additional- Machinery and Equipment 132) Additional- Machinery and Equipment Supplies(030-060-6004-6681-0601) $ (030-060-6004-6681-0606) (030-060-6004-6681-0608) (030-060-6004-6681-0801) (030-060-6004-6681-0809) (030-060-6004-6682-0542) (030-060-6004-6682-0608) (030-060-6004-6683-0331) (030-060-6004-6683-0332) (030-060-6004-6683-06'08) (030-060-6004-6683-0801) (030-060-6004-6684-0609) (030-060-6004-6684-0610) (030-060-6004-6685-0381) (030-060-6004-6685-0608) (030-060-6004-6685-0611) (030-060-6005-6788-0551) (030-060-6005-6788-0603) (030-060-6005-6788-0608) (030-060-6005-6788-0609) (030-060-6006-6000-0821) (030-060-6006-6002-0821) 190 1,068 87,167 96,600 56,930 5O 1,507 18,592 4,824 108 26,431 16 2,124 9,042 2,033 8,179 376 3,316 324 47 4,995 1,560 133) Additional- Data Processing Equipment 134) Additional- Machinery. and Equipment 135) Additional- Data Processing Equipment 136) Additional- Machinery and Equipment 137) Additional- Furniture and Fixtures 138) Additional- Other Capital Outlays 139) Buildings 140) Additional- Other Capital Outlays 141) Additional - Machinery and Equipment 142) Additional- Motor Vehicles (030-060-6006-6002-0826) $ 6,100 (030-060-6006-6100-0821) (030-060-6006-6302-0826) (030-060-6006-6318-0821) (030-060-6006-6681-0822) (030-060-6006-6681-0829) (030-060-6006-6681-0851) (030-060-6006-6682-0829) (030-060-6006-6683-0821) and Equipment (030-060-6006-6683-0824) 143) Replacement - Other Capital Outlays (030-060-6006-6896-0809) 144) Buildings (030-060-6006-6896-0851) 145) Reserve for Prior Year Encumbrances (030-3331) 408 24,520 38,452 50,403 179,149 130,139 13,438 5,796 15,426 27,037 5,205 1,878,785 BE ITFURTHERORDAINED that, an emergency existing, this ordinance shall be in effect from its passage. ATTEST: City Clerk. M,,ry F, P~rker, CMCIAAE cay Cbrk CITY OF ROANOKE Office of the City Clerk 8andre H. FJkin Depmy city C~rk July 22, 1996 File ~0-396 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33053-071596 amending and reordaining certain sections of the 1996-97 Risk Management Fund Appropriations, providing for reappropriation of $58,322.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33053-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm EnG. W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget Kenneth $. Cronin, Manager, Personnel Department Glenn A. Asher, Risk Management Officer H:~kGENOA~JULY. t S ZN TH~ COUNCIL OF TH~ CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33053-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Risk Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Risk Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Risk Management Other Charges. (1-3) ............................. $ 661,747 460,871 1) Publications and Subscriptions 2) Employee Programs 3) Self Insured Auto Liability Claims (019-002-1262-2040) $ 35 (019-002-1262-2043) 129 (019-002-1262-2172) 58,158 B~ IT FURTHERORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMCIAAE c~ cbr~ CITY OF ROANOKE Offlcz of thz ¢~ ¢lzrk July 22, 1996 File ~0-361 8andra H. Eakin Depmy c~ Ck, rk James D. GrJsso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33052-071596 amending and reordaining certain sections of the 1996-97 Fleet Maintenance Fund Appropriations, providing for reappropriation of $754,464.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33052-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA~,JUt.Y.1S IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33052-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Fleet Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fleet Management Other Charges (1-4) .............................. Fleet Management Capital Outlay Capital Outlay (5-7) ............................. $ 2,066,603 657,277 2,794,128 2,794,128 1) Administrative Supplies 2) Chemicals 3) Wearing Apparel 4) Project Supplies 5) Furniture and > $1,00~ 6) Vehicular' Equipment 7) Other Equipment (017-052-2641-2030) (017-052-2641-2045) (017-052-2641-2064) (017-052-2641-3005) (017-052-2642-9005) (017-052-2642-9010) (017-052-2642-9015) 390 1,946 43 7,957 1,930 638,597 103,601 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE c~ Cb~k CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin D~puty city Ck~rk July 22, 1996 File f~60-268 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33051-071596 amending and reordaining certain sections of the 1996-97 Utility Line Services Fund Appropriations, providing for reappropriation of $82,840.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33051-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Utility Line Services Diane S. Akers, Budget Administrator, Office of Management and Budget H:~M3ENDAUULY. 15 IM THB COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33051-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Utility Line Services Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Utility Line Services Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Utility Line Services Contractual Services (1) .......................... Other Charges (2-5) Utility Line Services Capital Outlay Capital Outlay (7-10) ............................. 1) Fees for Professional Services 2) Administrative Supplie~ 3) Expendable F,C il:nsen 4) Maintenanc~'- Equipment (016-056-2625-2048) 5) Project Supplies (016-056-2625-3005) 6) Equipment Rental/ Lease 7) Vehicular Equipment 8) Other Equipment (016-056-2625-2010) (016-056-2625-2030) (016-056-2625-2035) (016-056-2625-3070) (016-056-2626-9010) (016-056-2626-9015) 725 296 950 1,070 5,078 1,000 57,894 7,250 $ 2,910,752 12,725 294,556 2,000 299,621 299,621 9) Sewershed Study/ Project ID (016-056-2626-9024) $ 4,077 10) Coyner Springs Water Main (016-056-2626-9039) 4,500 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. MaW F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy city Ck~rk July 22, 1996 File f~60-299 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33050-071596 amending and reordaining certain sections of the 1996-97 Management Services Fund Appropriations, providing for reappropriation of $5,756.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33050-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget H:V~40A~.JULY. 15 ZM T~B CO~NCZL OF THB CITY OF ROANOKe, VZRGZNIA The 15th day of July, 1996. No. 33050-071596. AN ORDINANCE to amend and reordain certain sections, of the 1996-97 Management Services Fund Appropriations, and providing for an emergency. WHEREAS', for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Management Services Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Management Services Contractual Services (1) Other Charges (2 3) .......................... Management - ' .............................. Services Capital Outlay Capital Outlay (4) ................................ 1) Fees for Professional Services (015-002-1617-2010) $ 790 2) Administrative Supplies (015-002-1617-2030) 3,591 3) Expendable Equipment (015-002-1617-2035) 168 4) Furnitu~e and Ecluip~m~ (015-oo2-i6i8-9oo5) 1,2o7 $ 185,044 52,845 45,952 37,705 37,705 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMCIAAE c~y c~rk CITY OF ROANOKE Office of the City Clerk July 22, 1996 File ~.45-60 8andra H. F. akin [~puty c~y Ck, rk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33049-071596 amending and reordaining certain sections of the 1996-97 Materials Control Fund Appropriations, providing for reappropriation of $30.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33049-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. ~ e~,~ "~.Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management H:~kGEI~ULILY. I$ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33049-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Materials Control Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Materials Control Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Materials Control Other Charges (1) ............................... 1) Expendable Equipment (014-056-1613-2035) $ 30 $ 161,975 4,615 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. M-ry F. P~rker, CMC/AAE cay Ck~rk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin ~puty cay Ck~rk July 22, 1996 File ~0-301 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33048-071596 amending and reordaining certain sections of the 1996-97 City Information Systems Fund Appropriations, providing for reappropriation of $50,429.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33048-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F~ Pa-~er, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager William F. Clark, Director, Public Works Archie W. Harrington, Manager, City Information Systems Diane S. Akers, Budget Administrator, Office of Management and Budget H:~M~ENDA~JULY. 15 IN THE COUNCIL OF THE CITY OF ROANOKB, VIRGINIA The 15th day of July, 1996. No. 33048-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 City Information Systems Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 City Information Systems Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &oo~oori&tions City Information Systems Other Charges (1-5) ............................. City Information Systems Capital Outlay Capital Outlay (6) .............................. $1,946,916 230,485 501,456 501,456 1) Administrative Supplies 2) Expendable Equipment 3) Publications and Subscrip- tionm 4) LibrarF Automation Project 5) Personal Computer Maintenance 6) Other Equipment (013-052-1601-2030) (013-052-1601-2035) (013-052-1601-2040) (013-052-1601-3100) 63 7,710 326 3,427 (013-052-1601-3200) 63 (013-052-1602-9015) 38,840 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Ma~ F. Parker, CMC/AAE cay Ck~rk CITY OF ROANOKE Office of the City Clerk ~ndm H. Eakin Deputy cay C~erk July 22, 1996 File f/60-247 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Gdsso: I am attaching copy of Ordinance No. 33047-071596 amending and reordaining certain sections of the 1996-97 Hotel Roanoke Conference Center Fund Appropriations, providing for reappropriation of $22,604.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33047-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, MarY F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager Deborah J. Moses, Director, Hotel Roanoke Conference Center Diane S. Akers, Budget Administrator, Office of Management and Budget H:~ENO~UULY. 16 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33047-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Hotel Roanoke Conference Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Hotel Roanoke Conference Center FundAppropriations, be, and the same are hereby, amended and reordained to read as follows', in part: porooriations Conference Center'Operating Expenses Contractual Services (1) .......................... Other Charges (2-3) ............................... 1) Fees for Professional Services 2) Administrative Supplies 3) Pre-Opening Operating Costs (010-002-9500-2090) (010-002-9500-2010) (010-002-9500-2030) $19,938 1,245 1,421 22,604 19,938 2,666 B~ IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMCIAAE Cay Ck, rk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy c~ c~rk July 22, 1996 File ~60-72-44 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33046-071596 amending and reordaining certain sections of the 1996-97 Nursing Home Appropriations, providing for reappropriation of $23,041.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33046-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Robert F. Hyatt, Manager, Nursing Home Diane S. Akers, Budget Administrator, Office of Management and Budget I~N~ENOA~Ui.Y,15 IN TNE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33046-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Nursing Home Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Nursing Home Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroorXatioDi Operating Contractual Services (1) .......................... Other Charges (2-3) ................. Capital Outlay from Revenue .............. Capital Outlay (4) ................................ (009-054-5340-2010) $ 21,884 (009-054-5340-2030) 20 (009-054-5340-2032) 57 1) Fees for Professional Services 2) Administrative Supplies 3) Housekeeping Supplies 4) Other Equipment (009-054-5342-9015) $ 1,837,210 33,789 304,943 1,080 1,080 1,080 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMClAAE City Ck, rk CITY OF ROANOKE Office of the City Clerk &India H. Eakin Deputy City C~erk July 22, 1996 File ~30-331 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33045-071596 amending and reordaining certain sections of the 1996-97 Transportation Fund Appropriations, providing for reappropriation of $24,482.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 3,304,5-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Stephen A. Mancuso, General Manager, Valley Metro Diane S. Akers, Budget Administrator, Office of Management and Budget H:iAGENI)AUULY. 1 S IN TH~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 1996. No. 33045-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Transportation Fund Appropriations, be, and the same are hereby, amended and reordained · to read as follows, in part: &uurouriations Church Avenue Parking Garage Other Charge~ (1) ................................ $ 203,534 96,010 1) Maintenance - Buildings (007-056-8220-2050) $ 24,482 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance si1&11 be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMCIAAE c~ c~rk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy C~y Ck~rk July 23, 1996 File #60-192 James D. Grisso Director of Finance. Roanoke, Virginia Dear Mr. Grisso: · I am attaching copy of Ordinance No. 33044-071596 amending and reordaining certain sections of the 1996-97 Civic Center Fund Appropriations, providing for reappropriation of $38,404.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33044-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Bobby E. Chapman, Manager, Civic Center Facilities Diane S. Akers, Budget Administrator, Office of Management and Budget XN THB COUNCIL OF THE CITY OF ROANOKB; VIRGINIA The 15th day of July, 1996. No. 33044-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Operating Other Charges (1-3) ............................... Capital Outlay- Equipment Capital Outlay (4) ................................ 1) Expendable Equipment (005-056-2105-2035) 2) Maintenance - Buildings (005-056-2105-2050) 3) Project Supplies (005-056-2105-3005) 4) Other E~uipment (005-056-2108-9015) $ 2,769 7,807 2,040 25,788 $2,051,667 670,570 75,788 75,788 B~'XTFURTHERORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mmy F. Parker, CMC/AAE C~y C~rk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin [~puty c~y C~rk July 22, 1996 File ~60-27 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33043-071596 amending and reordaining certain sections of the 1996-97 Sewage Fund Appropriations, providing for reappropriation of $373,282.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33043-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. ~'~ ~ -~'Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENOA~JU/Y. 15 IN THB COONCIL OP TRR CITY OP ROANOKB, The 15th day of July, 1996. No. 33043-071596. VZRGZNZ& AN ORDINANCE to amend and reordain certain sections of the 1996-97 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1996-97 Sewage Fund and the same are hereby, amended and reordained Appropriations, be, to read as follows, in part: Administration Contractual Services Maintenance Other Charges Operations Other Charges Laboratory (1) ........................... (2-5) ................................ (6-7) ................................ Other Charges (8) .................................. Lateral Maintenance C~pital Outlay (9) ................................. Capital Outlay from Revenue Capital Outlay (10) ................................ $ 1, 1, 1, 2, 1, 2, 1, 964,273 142,195 068,754 569,809 329,177 324,672 246,727 32,496 604,458 299,186 233,485 233,485 1) Fees fez Professional Servicem 2) Administrative Supplies 3) Expendable Equipment 4) Maintenance - Equipment 5) Maintenance - Buildings (003-056-3150-2010) $ 241,695 (003-056-3155-2030) 7 (003-056-3155-2035) 20 (003-056-3155-2048) 66,639 (003-056-3155-2050) 943 6) Administrative Supplies 7) Maintenance of Infra- structures 8) Maintenance of Infra- structures 9) Unidentified (003-056-3160-2030) (003-056-3160-3055) (003-056-3165-3055) Construction (003-056-3170-9085) 10) Other Equipment (003-056-3175-9015) 3O 142 496 59,825 3,485 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE cay Cbrk CITY OF R OANOJ[E Offi¢~ of th~ ¢~ ¢l~rg · lndnl H. Eakin Deputy c~ Clerk July 22, 1996 File ~30-468 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33042-071596 amending and reordaining certain sections of the 1996-97 Water Fund Appropriations, providing for reappropdation of $92,271.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 33042-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations M. Craig Sluss, Manager, Water Department Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDAUULY. 15 IN THB COUNCIL OF THE CITY OF ROANOKE, VIRGXNIA The 15th day of July, 1996. No. 33042-071596. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Operating Other Charges (1,2) ............................... Pumping Stations Other Charges. (3-5) ............................... Purification Other Charges (6-10) .............................. Capital Outlay from Revenue Capital Outlay (11-12) ............................ 1) Expendable Equipment (002-056-2160-2035) $ 294 2) Training and Development (002-056-2160-2044) 197 3) Adminim~ativm supplies (002-056-2165-2030) 58 4) Mainte~- Equipment (002-056-2165-2048) 4,471 5) Maintenance - Buildings (002-056-2165-2050) 2,281 6) Administrative Supplies (002-056-2170-2030) 347 7) Expendable Equipment (002-056-2170-2035) 687 8) Chemicals (002-056-2170-2045) 25,438 $ 2,318,040 16,439 696,398 476,705 1,767,708 611,324 718,893 718,893 9) Maintenance - Equipment (002-056-2170-2048) 10) Maintenance - Buildings (002-056-2170-2050) 11) New Service', Hydrants, Lines (002-056-2178-9025) 12) Unidentified Plant Replacement (002-056-2178-9026) $ 5,528 724 14,251 37,995 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. MaW F. Parker, CMCIAAE c~ cb~ CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Depmy C~y Ck~rk July 22, 1996 File ~ James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I.am attaching copy of Ordinance No. 33041-071596 amending and reordaining certain sections of the 1996-97 General Fund Appropriations, providing for reappropriation of $1,510,339.00 to the current year budget, in order that certain encumbrances may be propedy liquidated. Ordinance No. 33041-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget H:~a~GENDAUULY. t 5 IN THE COUNCIL OF THE CITY OF ROANOKE, The 15th day of July, 1976. No. 33041-071596. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1996-97 General emergency. WHEREAS, Government of the exist. Roanoke Appropriations, be, to read as follows, Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1996-97 General Fund and the same are hereby, amended and reordained in part: General Government (1-57) .......................... Judicial Administration (58-73) .................... Public Safety (74-157) ............................. Public Works (158-213) ............................. Health and Welfare (214-224) ....................... Parks, Recreation, and Culture (225-244) ........... CommunityDevelopment (245-255) .................... Fund Balance Reserve fo~Prior Year Encumbrances (256) .......... $10,117,322 4,069,308 37,249,267 22,618,227 19,930,987 4,827,075 1,344,221 $ 1,510,339 1) Admini~rative suppliu 2) Gratuities 3) Administrativs Supplies 4) Expendable Equipment 5) Fees for Professional Services (001-001-1110-2030) (OOl-OO1-111o-2155) (001-001-1120-2030) (001-001-1120-2035) (001-002-1211-2010) $ 1,569 2,973 697 185 982 6) Administrative Supplies (001-002-1211-2030) 7) Expendable Equipment (001-002-1211-2035) 8) Travel - Ail American City (001-002-1211-2071) 9) Other Equipment(001-002-1211-9015) 10) Administrative Supplies (001-002-1212-2030) 11) Expendable Equipment (001-002-1212-2035) 12) Publications and Subscriptions (001-002-1212-2040) 13) Training and Development 14) Furniture and Equipment 15) Recruiting Program 16) Administrative Supplies 17) Expendable Equipment 18) Employee Programs 19) Printing 20) Service Excellence (001-002-1212-2044) (001-002-1212-9005) (001-002-1261-2019) (001-002-1261-2030) (001-002-1261-2035) (001-002-1261-2043) (001-002-1261-2075) (001-002-1261-2112) 21) Other Equipment(001-002-1261-9015) 22) Administrative Supplies (001-002-1263-2030) 23) Expendable Equipment (001-002-1263-2035) 24) Other Equipment(001-O02-1263-9015) 25) Administrative Supplbes (001-003-1220-2030) 26) Publications and Subscriptione (001-003-1220-2040) 27) Administrative SupgliU (001-004-1231-2030) 28) F..xpene~ble' Equip~n~ (001-004-1231-2035) 29) Publicationm and Subscriptions (001-004-1231-2040) 30) Training and Development (001-004-1231-2044) 31) Furniture and Equipment (001-004-1231-9005) 32) Administrative Supplies (001-004-1232-2030) 574 4,238 203 16,554 1,579 1,836 59 743 7,115 5O 55 7,134 81 369 2,043 6,677 141 215 2,500 214 37 5,589 11,460 106 56 5,198 2,696 33) Expendable Equipment (001-004-1232-2035) 34) Wearing Apparel(001-004-1232-2064) 35) Furniture and Equipment (001-004-1232-9005) 36) Fees for Professional Services 37) Administrative Supplies 38) Advertising 39) Maintenance' Equipment 40) Administrative Supplies 41) Expendable Equipment 42) Printing 43) Furniture and Equipment 44) Administrative Supplies 45) Other Equipment(001-022-1233-9015) 46) Administrative Supplies 47) Printing 48) Administrative Supplies 49) Furniture and Equipment 50) Fees for Professional Services 51) Administrative Supplies 52 ) Expendable Equipment 53) Furniture and Equipment 54) Administrative Suppltet 55) Cont=~lon~ 56) 57) 58) A~ints~ra~tv~ Supp 59) E~endable E~ip~en~ 60) 61) ~ni~u~e and (001-005-1240-2010) (001-005-1240-2030) (001-010-1310-2015) (001-010-1310-2048) (001-020-1234-2030) (001-020-1234-2035) (001-020-1234-2075) (001-020-1234-9005) (001-022-1233-2030) (001-023-1235-2030) (001-023-1235-2075) (001-050-1260-2030) (001-050-1260-9005) (001-052-1280-2010) (001-052-1280-2030) (001-052-1280-2035) (001-052-1280-9005) (001-054-1270-2030) (001-054-1270-3771) (001-054-1270-9005) (001-056-1250-9005) (001-024-2140-2030) (001-024-2140-2035) (001-024-2140-2075) (001-026-2210-9005) 1,499 291 4,840 38,850 504 20 227 4,146 3,600 25O 1,446 436 2,444 1,041 10 348 1,772 224 391 874 1,490 238 196 1,490 1,490 9O 461 145 12,351 62) Administrative Supplies 63) Administrative Supplies 64) Expendable Equipment 65) Other Equipment 66) Fees for Professional Services 67) Administrative Supplies 68) Expendable Equipment 69) Publications and Subscriptions 70) Furniture and Equipment 71) Administrative Supplies 72) Expendable Equipment 73) Administrative Supplies 74) Fees for Professional Services 75) Administrative Supplies 76) Expendable Equipment. 77) Training and Development 78) Maintenance - Equipment 79) Maintenance - Building 80) Food (001-026-2211-2030) (001-028-2111-2030) (001-028-2111-2035) (001-028-2111-9015) (001-070-2120-2010) (001-070-2120-2030) (001-070-2120-2035) (001-070-2120-2040) (001-070-2120-9005) (001-070-2121-2030) (001-070-2121-2035) (001-072-2110-2030) (001-024-3310-2010) (001-024-3310-2030) (001-024-3310-2035) (001-024-3310-2044) (001-024-3310-2048) (001-024-3310-2050) (001-024-3310-2060) (001-024-3310-2064) 81) Wearin~Apparel 82) Proj~ Sul~l~lies(001-024-3310-3005) 83) Other I~lipment 84) AdminL~retive 85) Administrative Supplies 86) Expendable Equipment 87) Publications and Subscriptions 88) Expendable Equipment - Heat Program (001-024-3310-9015) (001-050-3111-2030) (001-050-3112-2030) (001-050-3112-2035) (001-050-3112-2040) (001-050-3112-2069) 221 6,356 8,200 1,500 325 1,282 1,470 1,041 3,720 109 307 333 3,000 274 6,322 3,282 1,003 3,804 2,093 5,454 2,371 33,563 292 167 673 277 507 89) Printing 90) Furniture and Equipment 91) Administrative Supplies 92) Expendable Equipment 93) Publications and Subscriptions 94) COPE Team 95) Wearing Apparel 96) Printing 97) Furniture and Equipment 98) Other Equipment 99) Administrative Supplies 100) Expendable Equipment 101) Publications and Subscriptions 102) Dues and Memberships 103) Wearing Apparel 104) Furniture and Equipment 105) Other Equipment 106) Administrative Supplies 107) Expendable Equipment 108) Publications and Subscriptions 109) Wearing Apparel 110) Furniture and Equipment 111) Training and Development 112) Prin~n~ 113) Ad~i~i~a~ive suppll - 114) Expendablo Equipment 115) Maintenance - Equipment 116) Wearing Apparel 117) Other Equipment 118) Administrative Supplies 119) Expendable Equipment (OOl-O5O-3112-2o75) (OOl-OSO-3112-9oo5) (OOl-OSO-3113-2o3o) (001-050-3113-2035) (001-050-3113-2040) (001-050-3113-2061) (001-050-3113-2064) (001-050-3113-2075) (001-050-3113-9005) (001-050-3113-9015) (001-050-3114-2030) (001-050-3114-2035) (001-050-3114-2040) (001-050-3114-2042) (001-050-3114-2064) (001-050-3114-9005) (001-050-3114-9015) (001-050-3115-2030) (001-050-3115-2035) (001-050-3115-2040) (001-050-3115-2064) (001-050-3115-9005) (001-050-3212-2044) (001-050-3212-2075) (001-050-3213-2030) (001-050-3213-2035) (001-050-3213-2048) (001-050-3213-2064) (001-050-3213-9015) (001-050-3520-2030) (001-050-3520-2035) 190 2,940 1,727 7,051 86 3,008 29,145 1,335 3,799 632 8,491 8O2 117 65 966 1,308 77,110 639 14,223 574 99 428 427 38 1,804 3,270 165 5,337 40,994 55 3,297 120) Other Equipment 121) Fees for Professional Services 122) Training and Development 123) Medical 124) Other Equipment 125) Administrative Supplies 126) Expendable' Equipment 127) Fees for Professional Services 128) Administrative Supplies 129) Publications and Subscriptions 130) Dues and Memberships 131) Demolition of Structures 132) Fees for Professional Services 133) Administrative Supplies 134) Housekeeping Supplies 135) Expendable Equipment' 136) Training and Development 137) Maintenance - Equipment 138) Food 139) Medical 140) Wearin~ Apparel 141) PrOgE~ Activities 142) USDA-- ~ltures 143) Other ~lutpsent' 144) Telephon~ 145) Training and Development 146) Construction - Other 147) Fees for Professional Services (001-050-3520-9015) (001-050-3521-2010) (001-050-3521-2044) (001-050-3521-2062) (001-050-3521-9015) (001-050-3530-2030) (001-050-3530-2035) (001-052-3410-2010) (001-052-3410-2030) (001-052-3410-2040) (001-052-3410-2042) (001-052-3410-7500) (001-054-3320-2010) (001-054-3320-2030) (001-054-3320-2032) (001-054-3320-2035) (001-054-3320-2044) (001-054-3320-2048) (001-054-3320-2060) (001-054-3320-2062) (001-054-3320-2064) (001-054-3320-2066) (001-054-3320-3000) (001-054-3320-9015) (001-054-3330-2020) (001-054-3330-2044) (001-054-3350-9065) (001-054-3360-2010) 3,580 285 263 1,251 1,550 2,650 95 13,897 2,988 139 172 2,983 5 2,944 57 28 171 159 1,119 303 777 16 2,097 5,003 120 17 4,520 150 148) Administrative Supplies 149} Expendable Equipment 150) Training and Development 151) Maintenance - Equipment 152) Food 153) Program Activities 154) Printing 155) USDA - Expenditures 156) Other Equipment 157) Purchased Services 158) Fees for Professional Services 159} Administrative Supplies 160) Expendable Equipment 161) Maintenance - Equipment '162) Printing 163) Project Supplies 164) Other Rental 165) Furniture and Equipment. 166) Other Equipment 167) Administrative Supplies 168) Expendable Equipment 169) Project Supplies 170) Maintenance of 171) (001-054-3360-2030) (001-054-3360-2035) (001-054-3360-2044) (001-054-3360-2048) (001-054-3360-2060) (001-054-3360-2066) (001-054-3360-2075) (001-054-3360-3000) (001-054-3360-9015) (001-054-3361-3160) (001-050-4130-2010) (001-050-4130-2030) (001-050-4130-2035) (001-050-4130-2048) (001-050-4130-2075) (001-050-4130-3005) (001-050-4130-3075) (001-050-4130-9005) (001-050-4130-9015) (001-052-4110-2030) (001-052-4110-2035) ( 001-052-4110-3005 ) Infr&s~ruct~res (001-052-4110-3055) Ren~a~ 172) Feel for Professional Services 173) Expendable Equipment 174) Chemicals 175) Fees for Professional Services 176) Electric (001-052-4110-3070) (001-052-4120-2010) (001-052-4140-2035) (001-052-4140-2045) (001-052-4150-2010) (001-052-4150-2022) 20 170 33 110 188 241 5O 1,316 4,605 165 19,852 1,353 64,542 1,000 100 3,300 3 21,882 54,179 118 5 1,931 65,916 3,250 60,123 9,111 46,780 4,000 229 177) Maintenance - Equipment. 178) Administrative Supplies 179) Expendable Equipment 180) Maintenance - Equipment 181) Maintenance - Building 182) Project Supplies 183) Maintenance of Infrastructures 184) Maintenance - Third Party Contracts 185) Administrative Supplies 186) Printing 187) Administrative Supplies 188) Expendable Equipment 189) Furniture and Equipment 190) Other Equipment 191) Project Supplies 192) Telephone 193) Administrative Supplies 194) Expendable Equipment 195) Bridge Inspection - Engineering 196) Real Estate Acquisition 197) Furniture &mi i98) Adniniatx&tive Supp~t~ 199) ~~Ie 200) Project Supplies. 201) Maintenance - General Fund 202) Maintenance - Enterprise Funds (001-052-4150-2048) (001-052-4160-2030) (001-052-4160-2035) (001-052-4160-2048) (001-052-4160-2050) (001-052-4160-3005) (001-052-4160-3055) (001-052-4160-3056) (001-052-4210-2030) (001-052-4210-2075) (001-052-4211-2030) (001-052-4211-2035) (001-052-4211-9005) (001-052-4211-9015) (001-052-4220-3005) (001-052-4310-2020) (001-052-4310-2030) (001-052-4310-2035) (001-052-4310-3072) (001-052-4310-3078) (001-052-4310-9005) (001-052-4330-2030) (001-052-4330-2035) (001-052-4330-3005) (001-052-4330-3050) (001-052-4330-3051) 18,403 168 766 5,754 46 9,723 2,781 520 58 12 37 5~629 24~645 6,237 74 54 475 330 17,502 36,450 6,820 467 586 57 4,358 591 203) 204) 205) 206) 207) 208) 209) 21o) 211) 212) 213) 214) 215) 216) 217) 218) 219) 22o) 221) 223) 223) 224) 225) 226) 227) 228) 229) 23o) 231) 232) Maintenance - Third Party Contracts Maintenance of Fixed Assets Administrative Supplies Expendable Equipment Motor Fuels and Lubricants Maintenance - Equipment Maintenance - Building Printing Project Supplies Other Equipment Construction - Other Furniture and Equipment Administrative Supplies Expendable Equipment Publications and Subscriptions Administrative Supplies Expendable Equipment Printing Administrative Supplies Expendable Equipment Printin~ Adverttein~ Administrative Supplies Expendable Equipment Chemicals Maintenance - Equipment Program Activities Printing Special Events (001-052-4330-3056) (001-052-4330-3057) (001-052-4340-2030) (001-052-4340-2035) (001-052-4340-2038) (001-052-4340-2048) (001-052-4340-2050) (001-052-4340-2075) (001-052-4340-3005) (001-052-4340-9015) (001-052-4340-9065) (001-054-5110-9005) (001-054-5311-2030) (001-054-5311-2035) (001-054-5311-2040) (001-054-5313-2030) (001-054-5313-2035) (001-054-5313-2075) (001-054-5314-2030) (001-054-5314-2035) (001-054-5314-2075) (001-054-5316-2030) (001-052-7110-2015) (001-052-7110-2030) (001-052-7110-2035) (001-052-7110-2045) (001-052-7110-2048) (001-052-7110-2066) (001-052-7110-2075) (001-052-7110-2125) 62,150 90,978 2 2,170 332 2,417 19,113 238 44,067 18,242 68,007 9,559 124 1,863 90 929 5,905 233 216 215 71 52 16 19 21,573 4,210 623 8,059 165 231 233) Youth Activities(001-052-7110-2157) 234) Furniture and Equipment (001-052-7110-9005) 235) Other Equipment (001-052-7110-9015) 236) Construction - Other (001-052-7110-9065) 237) Fees for Professional Services (001-054-7310-2010) 238) Administrative Supplies (001-054-7310-2030) 239) Expendable Equipment (001-054-7310-2035) 240) Publications and Subscriptions (001-054-7310-2040) 241) Maintenance - Equipment (001-054-7310-2048) 242) Printing (001-054-7310-2075) 243) Furniture and Equipment (001-054-7310-9005) 244) Other Equipment (001-054-7310-9015) 245) Administrative Supplies 246) Expendable Equipment 247) Furniture and Equipment 248) Fees for Professional Services 249) Administrative Supplies 250) Expendable Equipment 251) Training and Development 252) Neighborhood Improvement Grant: 253 ) Ft~rniture an~ 254 ) Admints%rative Suppll~ 255) Subsidies 256 ) Reserve for Prior Year Encumbrances (001-002-8120-2030) (001-002-8120-2035) (001-002-8120-9005) (001-052-8110-2010) (001-052-8110-2030) (001-052-8110-2035) (001-052-8110-2044) (001-052-8110-3770) (001-052-8110-9005) (001-054-8170-2030) (001-054-8210-3700) (001-3331) 3,247 7,007 10,305 12,189 15,000 5,326 2,466 269 108 625 19,470 1,037 110 1,888 2,299 11,652 547 3,179 86 13,119 2,623 73 18,231 1,510,339 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. July 15, 1996 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Reappropriation of Outstanding Encumbrances as of June 30, 1996 At the close of fiscal year 1996, budgeted funds were obligated for outstanding encumbrances. Purchase orders or contracts were issued for the goods and services as of the close of fiscal year 1996, but delivery of the goods or performance of the services had not been completed. Reappropriation of these funds carries forward the unspent budget funds that were originally appropriated and are contractually obligated for the goods and services. The appropriation amounts are as follows: General Fund Open Encumbrances Water Fund Open Encumbrances Sewage Fund Open Encumbrances Civic Center Fund Open Encumbrances $ 1,510,339 373,282 38,404 $ 92,271 Honorable Mayor and Members of City Council July 15, 1996 Page 2 Transportation Fund Open Encumbrances Nursing Home Fund Open Encumbrances Hotel Roanoke Conference Center Fund Open Encumbrances City Information Systems Fund Open Encumbrances Materials Control Fund Open Encumbrances Management Services Fund Open Encumbrances Utility Line Services Fund Open Encumbrances Fleet Management Fund Open Encumbrances Risk Management Fund Open Encumbrances School Fund Open Encumbrances 24,482 23,041 22,604 50,429 $ 30 $ 5,756 82,840 $ 754,464 $ 5_____~8,322 $ 1,878,785 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these encumbrances may properly be liquidated. ~z Directo~ (~f 'Finance JDG/pac Attachments MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 22, 1996 File ft2.2.-166-373-468 Dr. Randolph L. Gordon State Health Commissioner Virginia Department of Health P. O. Box 2448 Richmond, Virginia 23218 Dear Dr. Gordon: I am enclosing copy of Ordinance No. 33029-071596 authorizing execution of an appropriate lease agreement with the State Department of Health for the Health Center located on the southwest comer of Campbell Avenue and Eighth Street, S. W., for a five-year term, beginning July 1, 1996 and ending June 30, 2001, at a total lease fee of $475,000.00, upon certain terms and conditions. Ordinance No. 33029-071596 was adopted by the Council of the City of Roanoke on first reading on Monday, July 1, 1996, also adopted by the Council on second reading on Monday, July 15, 1996, end will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMCIAAE City C~erk MFP:sm Enc. Dr. Randolph L. Gordon State Health Commissioner July 22, 1996 Page 2 pc: W. Robert Herbert, City Manager Dr. Molly L. Rutledge, Director, Health Department, 515 Eighth Street, S. W., Roanoke, Virginia 24016 Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Kit B. Kiser, Director, Utilities and Operations Dana D. Long, Acting Chief, Billings and Collections Patrick A. Leach, Lease Administrator, Billings and Collections Kenneth S. Cronin, Manager, Personnel Department Glenn A. Asher, Risk Management Officer H:~AGENOA~JUL.Y.15 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33029-071596. AN ORDINANCE authorizing the lease of certain City-owned property to the State Department of Health, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, an appropriate lease agreement with the State Department of Health for the Health Center located on the southwest corner of Campbell Avenue, S.W., and Eighth Street, S.W.,~ for a five-year term beginning July 1, 1996 and ending June 30, 2001, at a total lease fee of $475,000.00, upon such terms and conditions as more particularly described in the report to this Council from the Water Resources Committee dated July 1, 1996. ATTEST: City Clerk. H:\ORI3'~-HEALTH. I July 1,1996 Report No. 96-320 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Health Department Lease Renewal The attached staff report was considered by the Water Resources Committee at its regular meeting on June 17, 1996. The Committee recommends that Council authorize the execution of a new lease with the State Department of Health for the property located at 515 Eighth Street, S.W., for a term of five (5) years, in a form acceptable to the City Attorney, in accordance with conditions stated in the attached report. Respectfully submitted, les, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Diane S. Akers, Budget Administrator Molly L. Rutledge, M.D., Health Department Patrick Leach, Lease Administrator, Billings & Collections Repcrt No. 96-320 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: June 17, 1996 K~i~r~bers~ Water Resources Committee · J'~lse~r~ Direct. . ,~) 1 .~,. It i~les and · . :t~,, ~,~,,,.' Operations thru W. Robert Herb~[/Manager Health Department Lease Renewal Background in chronological order is as follows: Ao Lease Agreement with the State Department of Health for use of City property at 515 Eighth Street (Tax No. 1113111 ) known as the Health Center building was entered into February 15, 1968· State law limits leases to terms of five years unless publicly advertised. Current lease, authorized by Ord. No. 30627-72291, provided for a five year renewal term from July 1, 1991, through June 30, 1996, at the rate of $11,250 per quarter, for a total lease fee of $225,000. II. Current Situation is as follows: Current lease will expire June 30, 1996. Lessee has requested a new lease, for a term of five years ending June 30, 2001, and has agreed to a total lease fee of $475,000. (See "Attachment A" for quarterly breakdown of lease fee.) Lessee has also requested that the City indemnify Lessee against claims resulting from the presence of friable asbestos or other environmental conditions deemed hazardous to the health or safety of persons entering the building. June 17, 1996 Health Department Lease Renewal Page 2 III. Issues in order of importance are: A. Need B. Timing C. Income to City D. Cost to City IV. Alternatives in order of feasibility are: Committee recommends that City Council authorize execution of a new lease with the State Department of Health for the property located at 515 Eighth Street, S.W., for a term of five (5) years, in a form acceptable to the City Attorney. Need of State Department of Health for space to continue health services programs is met. Timing to provide new lease prior to expiration of current term is met. Income to City will be $475,000 for the five (5) year term of the lease. Cost to City will be the cost of annual maintenance. Average for the last three fiscal years is $128,000 per year· Committee does not recommend that City Council authorize execution of a new lease with the State Department of Health for the property located at 515 Eighth Street, S.W., for a term of five (5) years, in a form acceptable to the City Attorney· Need of State Department of Health for space to continue health services programs is not met. Timing to provide new lease prior to expiration of current term is not met. June 17, 1996 Health Department Lease Renewal Page 3 3. Income to City will be zero. .. Cost to City will be the cost of annual maintenance. Average for the last three fiscal years is $128,000 per year. Committee's recommendation is that City Council authorize execution of a new lease with the State Department of Health for the property located at 51 5 Eighth Street, S.W., for a term of five (5) years, in a form acceptable to the City Attorney in accordance with Alternative "A". WRH/KBK/SEF/ Attachment CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Budget Administrator Administrative Manager, Health Department Lease Administrator, Billings and Collections Attachment A HEALTH DEPARTMENT LEASE Quarterly ~reakdown of Lease Fee YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 $45,000.00 $70,000.00 $95,000.00 $120,000.00 $145,000.00 $11,250.00 $17,500.00 $23,750.00 $30,000.00 $36,250.00 TOTAL: $475,000.00 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 22, 1996 File ~32-58-166-169-468-481 Donald C. Harwood Project Manager Hill Studio, P.C. P. O. Box 1204 Roanoke, Virginia 24006 Dear Mr. Harwood: I am enclosing four copies of Ordinance No. 33034-071596 for execution by Briar Oak Investment, L.L.C., granting a conditional permit for the facade of an existing structure to encroach over and into the right-of-way and airspace of approximately 4½ inches along , the front of the building located at 15 East Salem Avenue, designated as Official Tax Nos. 4010309, 4010311 and 4010313, upon certain terms and conditions. Ordinance No. 33034-071596 was adopted by the Council of the City of Roanoke on first reading on Monday, July 1, 1996, also adopted by the Council on second reading on Monday, July 15, 1996, and will be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by a duly authorized representative of Briar Oak Investment, EEC., has been admitted to record, at the cost of the permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 of Ordinance No. 33034-071596 is on file in the Office of the City Clerk. H:~AGENOA~JUI.Y.15 Donald C. Harwood Project Manager July 22, 1996 Page 2 Please sign and return two copies of the abovereferenced ordinance, along with the Certificate of Insurance, to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011-1536. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:sm Enc. pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attomey James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Glenn A. Asher, Risk Management Officer Sandra H. Eakin, Deputy City Clerk H:~AGEI',IDA~JULY.15 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33034-071596. AN ORDINANCE granting a conditional permit for a facade of an existing structure encroaching over and into the right-of-way and airspace of approximately 4 1/2 inches along the front of the building located at 15 East Salem Avenue, Official Tax Nos. 4010309, 4010311 and 4010313, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission is hereby granted the current owner Briar Oak Investment, L.L.C., ("Permittee") and its grantees, assignees, or successors in interest, of the property bearing Official Tax Nos. 4010309, 4010311 and 4010313, otherwise known as 15 East Salem Avenue, within the City of Roanoke, to permit an encroachment of approximately 4 1/2 inches of the building facade of an existing structure into City right-of-way and airspace above the right-of- way, as more fully described in a report to the Water Resources Committee dated July 1, 1996. 2. Said per, it, granted pursuant to S15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the limitations contained in the aforesaid S15.1-377. 3. It shall be agreed by the Permittee that, in maintaining such encroachment, the Permittee and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way and airspace. 4. Permittee, its grantors, assigns or successor in interest shall for the duration of this permit maintain on file with the City Clerkts Office evidence of insurance coverage in the amounts not less than the following= A. General Aggregate $300,000; B. Products - Completed/Operations Aggregate $1,000,000; C. Personal and Advertising Injury $1,000,000; D. Each Occurrence $300,000; E. Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Certificate must list the City of Roanoke, its officers, employees, agents and volunteers as additional insureds. Certificate shall state that insurance may not be canceled or materially altered without 30 days written advance notice of such cancellation or alteration being provided to the Director of Utilities and Operations of the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance ~ M~. Donald C. Harwood, AIA, Project Manger, Hill Studio, P.C., P.O. Box 1204, Roanoke, Virginia for forwarding to Briar Oak Investment, L.L.C. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by a duly authorized representative of Briar Oak Investment, L.L.C., has been admitted to record, at the cost of the Permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this , 19 . BRIAR OAK INVESTMENT, L.L.C. day of By.~ Print Name: Title: (SEAL) COMMONWEALTH OF VIRGINIA S S To-Wit: The foregoing instrument jurisdiction aforesaid this Oak Investment, L.L.C. -- was acknowledged day of before me in my , 19 , by o~ Briar My Commission expires: Notary Public (Certificate of resolution must be signed by someone other than person executing ordinance on behalf of Briar Oak Investment, LL C.} ~ERTIFICATE OF RESOLUTION I, of Briar Oak Investment, L.L.C., hereby certify that the following is a true and correct copy of a Resolution duly and unanimously adopted by the members of Briar Oak Investment, L.L.C., a Virginia limited liability company, which resolution is in effect and has not been modified or revised as of this date: RESOLVED by the members of, Briar Oak Investment, L.L.C. (the "Company") that Ordinance No. , whereby the City of Roanoke grants the Company a conditional permit for certain encroachments over and into the right-of-way of East Salem Avenue, S.W., (the "Permit") be, and it hereby is, accepted and approved, that , of the Company, is hereby authorized to execute and deliver the Permit on behalf of the Company and that is authorized to execute such additional documents and to take such other actions as might be reasonably required in connection therewith. GIVEN under my hand and seal this 1996. day of , BRIAR OAK INVESTMENT, L.L.C. By (SEAL) Print Name: Title: July 1, 1996 Report No. 96-336 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachments into Public Right-of-Way Building Renovations at 15 East Salem Avenue Official Tax Nos. 4010309, 4010311, and 4010313 The attached staff report was considered by the Water Resources Committee at its regular meeting on June 17, 1996. The Committee recommends that Council authorize a conditional permit to Briar Oak Investment, L.L.C., for the building at 15 East Salem Avenue, to permit the encroachment of the building facade into City right-of-way and airspace of approximately 4½" or less along the front of the building. Permit shall automatically terminate if the building is ever removed or destroyed, and shall be in a form approved by the City Attorney, in accordance with conditions stated in the attached report. Respectfully submitted, Eliz~ Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Diane S. Akers, Budget Administrator Evelyn Dorsey, Zoning Administrator Donald C. Harwood, Hill Studio, P.C. Report No. 96-336 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: June 17, 1996 ABember~ Water Resources Committee · Kiser, DirectQ%~ti}ities and Operations thru W. Robert Herbe~Manager Encroachments into Public Right-of-Way Building Renovations at 15 East Salem Avenue Official Tax Nos. 4010309, 4010311, and 4010313 Background in chronological order is as follows: The building located at 15 East Salem Avenue is currently owned by Briar Oak Investment, L.L.C. Extensive renovations to the building will convert the vacant warehouse into 18,900 s.f. of leasable retail and office space· II. Current Situation is as follows: Proposed renovations to the facade will encroach onto City property at two of the three storefront entrances by 4 1/2" Also, the exterior insulated finish system that will be applied above the second floor line will encroach 2" into the airspace above City right-of-way. (See attached letter.) City sidewalk is 9'4" wide at this location. Property owner has requested a permit to allow the above renovations to be completed. June 17, 1996 Encroachments into Public Right of Way Building Renovations at 15 East Salem Avenue Page 2 III. Issues in order of importance are: A. Need B. Cost to City C. Liability Insurance D. Indemnification IV. Alternatives in order of feasibility are: Committee recommend that City Council authorize a conditional permit to Briar Oak Investment, L.L.C., for the building at 15 East Salem Avenue, to permit the encroachment of the building facade into City right-of-way and airspace of approximately 4 1/2" or less along the front of the building. Permit shall automatically terminate if the building is ever removed or destroyed, and shall be in a form approved by the City Attorney. 1. Need of owner to complete renovations to building is met. 2. Cost to City is zero. Liability insurance shall be provided by property owner as specified in Attachment A. Indemnification of City by property owner shall be as specified in Attachment A. Bo Committee does not recommend that City Council authorize a conditional permit to Briar Oak Investment, L.L.C., for the building at 15 East Salem Avenue, to permit the encroachment of the building facade into City right-of-way and airspace of approximately 4 1/2" or less along the front of the building. Permit shall automatically terminate if the building is ever removed or destroyed, and shall be in a form approved by the City Attorney. June 17, 1996 Encroachments into Public Right of Way Building Renovations at 15 East Salem Avenue Page 3 2. 3. 4. Need of owner to complete renovations to building is not met. Cost to City is zero. Liability insurance will not be an issue. Indemnification will not be an issue. Committee recommend that City Council authorize a conditional permit to Briar Oak Investment, L.L.C., for the building at 15 East Salem Avenue, to permit the encroachment of the building facade into City right-of-way and airspace of approximately 4 1/2" or less along the front of the building. Permit shall automatically terminate if the building is ever removed or destroyed, and shall be in a form approved by the City Attorney, in accordance with Alternative "A". WRH/KBK/SEF/ Attachments CC; City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Budget Administrator Zoning Administrator ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $300,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury 91,000,000 D. Each Occurrence 9300,000 Above amounts may be met by umbrella form coverage in a minimum amount of 91,000,000 aggregate; 91,000,000 each occurrence. Owner shall name the City, its officers, agents, employees and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. Off /G~ : May 14, 1996 Sara Fitton Roanoke City Engineering Del~iment 215 Church Avenue Roanoke, VA 24011 Re: Encroachment Permit for:. 15 East Salem Avenue As agent for Briar Oak Investment, LL.¢., Owners of the property at 15 East Salem Avenue, Hill Studio requests an Encroachment Permit for said property. The Owners are currently performing an extensive renovation of the former vacant warehouse structure which will create 18,900 sf of leasable retail and office area for the revitalized Downtown Market area along Salem Avenue. The project will include a complete renovation of the existing building facade facing Salem Avenue. The former facade consists of a concrete veneer directly applied to the building's original brick veneer. The concrete veneer, badly deteriorated and unattractive, is bonded to the existing brick which prevents its removal without destwying the brick's surface. The proposed facade renovation consists of the installation of an aluminum storefront system at the street level which creates three seperate street enuances. The center entrance is recessed and enters into a new main Elevator Lobby. The two side entrances are set at the property line and enter directly into the building's leasable areas. Precast concrete panels will be installed below and alongside the storefront system at street level, anchored to the existing building surface. These panels will create 'rusticated' bases at the four existing pilasters that surround the entrances and will provide panel bases below the storefront systems at the two side entrances. The panels will project approximately 4-1/2" from the existing building surface. See Enclosure 1 for clarification. The center entrance is recessed 4' from the property line. Neither the precast panels nor the storefront system will encroach on city property at the center entrance. At the two side entrances, however, the precast concrete panels will encroach on city property by approximately 4-1/2". The storefront system, installed flush with the existing building surface at these enWances, will not encroach. See Enclosure 2 for clarification. We do not feel this encroachment creates any hindrance or hazard to pedestrian or vehicular traffic. An exterior insulated finish system (EIFS) will be applied to the building's exterior above the second floor linc and will extend to the building's parapet above. The EIFS system extends 2" from the building surface. Although encroaching on city property, this system is above street level and offers no real hindrance or haT-rd to pedestrian or vehicular traffic below. Awnings will be installed above the three storefront entrances and at each window on the second and third floors. The awnings above the storefront entrances will project 4' from the building surface. The awnings above the second and third floor windows will project 3' from the building surface, we are currently applying for an awning permit through the Roanoke City Office of Planning and Community Development, Zoning Division. If you have any questions or concerns, please don't hesitate to call. Sincerely, HILL STUDIO ,P.C. Donald C.Harwood, AIA Project Manager FRONT ELEVATION ~~~,~ I 1/8" = 1'-0" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33034-071596. AN ORDINANCE granting a conditional permit for a facade of an existing structure encroaching over and into the right-of-way and airspace of approximately 4 1/2 inches along the front of the building located at 15 East Salem Avenue, Official Tax Nos. 4010309, 4010311 and 4010313, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission is hereby granted the current owner Briar Oak Investmen~)L.L.C., ("Permittee") and its grantees, assignees, or successors in interest, of the property bearing Official Tax Nos. 4010309, 4010311 and 4010313, otherwise known as 15 East Salem Avenue, within the City of Roanoke, to permit an encroachment of approximately 4 1/2 inches of the building facade of an existing structure into City right-of-way and airspace above the right-of- way, as more fully described in a report to the Water Resources Committee dated July 1, 1996. 2. Said permit, granted pursuant to S15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the limitations contained in the aforesaid S15.1-377. 3. It shall be agreed by the Permittee that, in maintaining such encroachment, the Permittee and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way and airspace. ofo~+ee~ 4. Permittee, its 9~e~s, assigns or successor in interest shall for the duration of this permit maintain on file with the City Clerk's Office evidence of insurance coverage in the amounts not less than the following: A. General Aggregate $300,000; B. Products - Completed/Operations Aggregate $1,000,000; C. Personal and Advertising Injury $1,000,000; D. Each Occurrence $300,000; E. Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Certificate must list the City of Roanoke, its officers, employees, agents and volunteers as additional insureds. Certificate shall state that insurance may not be canceled or materially altered without 30 days written advance notice of such cancellation or alteration being provided to the Director of Utilities and Operations of the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance to Mr. Donald C. Harwood, AIA, Project Manager, Hill Studio, P.C., P.O. Box 1204, Roanoke, Virginia for forwarding to Briar Oak Investment~)L.L.C. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by a duly authorized representative of Briar Oak Investmen~L.L.C., has been admitted to record, at the cost of the Permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this Print Title day of (SEAL) Oak Investmen~L.L.C. COMMONWEALTH OF VIRGINIA S The foregoing instrument was acknowledged before me in my jurSsdiction aforesaid this ~ day of ~Ct~ , 19~ , by ~J](([0~,tm~4~ the ~~ ~ of Briar My Commission expires: (]) 0 ~_ o :JO 0~-~ ~0 Mary F. Parker, CMC/AAE CRY C~rk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy CRy Ck~rk July 22, 1996 File #132-467 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33055-071596 changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, August 5, 1996, to 12:00 noon, in Coulter Hall, at William Fleming High School, 3649 FemcliffAvenue, N.W. Resolution No. 33055-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. H:IAGENDA~JULY. 15 W.'Robert Herbert City Manager July 22, 1996 Page 2 pc: Cindy H. Ramseur, Clerk, Roanoke City School Board Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation Robert H. Bird, Municipal Auditor Kit B. Kiser, Director, Utilities and Operations Glenn D. Radcliffe, Director, Human Resources William F. Clark, Director, Public Works George C. Snead, Jr., Director, Public Safety H:~AGENDA1JUI. Y.15 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33055-071596. A RESOLUTION changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, August 5, 1996. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled to be held at 12:30 p.m. on Monday, August 5, 1996, is hereby rescheduled to be held at 12:00 noon, Monday, August 5, 1996, in Coulter Hall, at William Fleming High School, 3649 Fe~ncliff Avenue, N. W., in the City of Roanoke. 2. The City Clerk is hereby authorized to take whatever steps are deemed necessary to notify the public of the change in the time and place of such meeting. ATTEST: City Clerk. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 Deputy City Clerk July 22, 1996 File #132-488 Richard S. Winstead, Chairperson Roanoke Neighborhood Partnership Steering Committee 1322 Watauga Street, S. W. Roanoke, Virginia 24015 Dear Mr. Winstead: I am enclosing copy of Resolution No. 33056-071596 authorizing the appointment of a member of the Roanoke City Council as a non-voting liaison between City Council and the Roanoke Neighborhood Partnership Steering Committee, and appointing the Honorable C. Nelson Harris as the first Council Member liaison to the Steering Committee, for a term commencing August 1, 1996, and expidng July 31, 1999. Resolution No. 33056-071596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. Sincerely, Mary F. Parker, CMClAAE city Clerk MFP:sm Enc. H:M~GENI)A~JULY.1 $ Richard S. Winstead, Chairperson Roanoke Neighborhood Partnership Steering Committee July 22, 1996 Page 2 pc: The Honorable C. Nelson Harris, Council Member, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015 W. Robert Herbert, City Manager William F. Clark, Director, Public Works John R. Marries, Chief, Planning and Community Development Madam K. Alam, Neighborhood Partnership Coordinator Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering Committee Sandra H. Eakin, Deputy City Clerk H:~AGENO~JULY. t5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of July, 1996. No. 33056-071596. A RESOLUTION authorizing the appointment of a Council member as a non-voting liaison between the City Council and the Roanoke Neighborhood Partnership Steering Committee, and appointing the Honorable C. Nelson Harris as the first such Council member liaison to the Steering Committee. WHEREAS, the Roanoke Neighborhood Partnership has proven to be an extremely useful concept in promoting the quality of life in the City of Roanoke through enabling citizens tO deal more effectively with issues facing their neighborhoods and by promoting open and accurate communications between citizens and their City government; and WHEREAS, it is believed that the appointment of a Council member to serve as liaison between the Roanoke Neighborhood Partnership Steering Committee and City Council would further advance the mission of the Partnership; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. In addition to the members of the Roanoke Neighborhood Partnership Steering Committee appointed by City Council, the Council shall appoint one member of Council to serve as a non- voting liaison between the Council and the Steering Committee. The term of such Council member liaison shall be three years commencing on August 1, 1996. Thereafter, all terms shall be for a period of three years; provided, however, vacancies in this position shall be filled by the Council for the unexpired portion of the term to be filled. If the Council member liaison's tenure on Council should cease, the position shall be declared vacant, and the unexpired term shall be filled by the Council. 2. The Council member liaison shall receive notice of all meetings of the Steering Committee and shall be entitled to participate in all of the deliberations and work of this body. 3. The Honorable C. Nelson Harris, Member, City Council, is hereby appointed as the Council member liaison to the Roanoke Neighborhood Partnership Steering Committee for a term commencing August 1, 1996, and expiring July 31, 1999.. 4. The Clerk is directed to forward an attested copy of this Resolution to the members of the Roanoke Neighborhood Partnership Steering Committee. ATTEST: City Clerk. Mary F. Parker, CMCIAAE c~y Cbrk CITY OF ROANOKE Office of the City Clerk ~lndra H. Eakin Deputy City Clerk July 22, 1996 File ft40-110-132 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 15, 1996, Vice-Mayor Wyatt inquired as to the status of appointment of the Task Force to study the question of some form of modified ward system for electing City Council Members. Sincerely, CMCIAAE City Clerk MFP:sm H:~AGENOA~JUI.Y. 15 Miry F. Perker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk ~ndm H. E~kin Deputy c~ Clerk. July 22, 1996 File #11-110 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 15, 1996, you were requested to provide Council with a status report on the Community Relations Task Force. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm H:~,GEN~AUULY. I 5 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 54011-1594 Telephone: (703) 981-2444 July 15, 1996 The Honorable Vice-Mayor and Members of City Council Roanoke, Virginia Re: Fundinq of mass transit Dear Vice-Mayor Wyatt and Council Members: As is well known to this Council, mass transit is critical to a large number of citizens of the Roanoke Valley. These citizens require mass transit for transportation to their jobs, medical and professional appointments and for doing their shopping. Not only is mass transit critical to those citizens who utilize it, but it is also vital to large employers whose work force relies upon Valley Metro for transportation to the work place and to retail businesses and medical facilities whose customers and patients patronize Valley Metro. Indeed, mass transit is important to the economic well-being of the entire Roanoke Valley. Given the vital importance of mass transit, it is sad to observe that the Federal contribution to the operating expenses of Valley Metro has declined from $898,846 in Fiscal Year 1994 to $574,140 in the current Fiscal Year with the Federal contribution to be phased out entirely in Fiscal Year 1999. At the same time, the City's subsidy to Valley Metro has increased from $397,645 in Fiscal Year 1994 to $833,628 in Fiscal Year 1997 with such subsidy being estimated at $1,335,192 in Fiscal Year 1999. Although this City Council has made a Herculean effort to make up for the loss of Federal funding, it may not be possible in the future to fund mass transit at current service levels from existing revenue sources. One way to address the loss of Federal funding for mass transit operating costs would be the creation of a Regional Transportation District which would authorize the participating local governments to levy a sales tax of 2% on the retail price of motor fuels sold within the Transportation District with a corresponding reduction in th~ real estate tax levy. Although Roanoke County and the City worked together in support of a transportation district proposal at the 1996 Session of the General Assembly, the proposal was, unfortunately, not adopted. I am Honorable Vice-Mayor and Members July 15, 1996 Page 2 pleased that, at the joint meeting of the Roanoke County Board of Supervisors and City Council on July 9, 1996, the County and the City agreed to once again seek new funding of mass transit from the 1997 Session of the General Assembly. In connection with our legislative effort at the 1997 Session, I am proposing a citizen committee, consisting of three citizens appointed by the City Council and three citizens appointed by the Board of Supervisors, to review the need for mass transit, explore all funding sources, educate the public with respect to transportation issues and advocate the need for adequate mass transit funding before business and community groups and the General Assembly. The committee should consist of business and civic leaders and elect its own chairperson. The committee would report directly to the City Council and Board of Supervisors, and staff support to the committee would be provided by the staff of Valley Metro as well as City and County staff. I hope that you will join with me by adopting a motion concurring in my proposal for the appointment of a committee to explore the funding of mass transit and advocate the needs of mass transit. Sincerely yours, DAB/mcf Attachment cc: David A. Bowers Mayor The Honorable Chairman and Members, Roanoke County Board of Supervisors W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Kit B. Kiser, Director, Utilities and Operations Steven A. Mancuso, Manager, Valley Metro H: \COUNCIL\L-COUTRA. ~ ~ployer Users .of.y.alley Metro Bus S~;~le~ fTop_~e_~._~ _emp~oyer~ served, most o~ vhich h.~v~.made specific f_~._~!~l~ .... .... Tinker Hountain Industries/Good~ill (Salem) Hanover Direct (County) Hooker Furniture Singer Furniture Roanoke Memorial and Community Hospitals Halmode Apparel La-is-Gale Clinic and Hospital ~~ City of Roanoke · lizsbeth ~rden Friendship Manor ~9¥~.~_.served which have been observed t9 have employee Association for Retarded Citizens (ARC) Sheraton and Harriott Hotels Crystal Spring Linen Veterans Adm~nlstration Hospital (Salem) Sdinburgh Square Retirement Center (County) AARP Pharaacy at Valley Court Fas~ ~ood restaurants along all routes (Burger K~ng. Hardees. ~endy's. NcDonald's. eto.) Virginia #astern Community College Roanoke College food service ~orkers (Salem) Norfolk Southern Grocery stores along ell routes (Krogers. Foodlion. Harris Teeter, etc.) Roanoke Znduotrlal Park companies ?angle~ood Hall retail and restaurant employees (County) Valley View Hall retail and restaurant eaployees Crossroads Hall retail and restaurant employees To,ers Hall retail and restaurant employees #e~t Salem Plaza retail and restaurant employees (Salem) Spartan Square retail and restaurant employees (Salem) Roanoke Salem Plaza retail and restaurant employees To~n Square retail and restaurant employees Lakeside Plaza retail and restaurant employees (Salem) Lakedrive Plaza retail and restaurant employees (Vinton) Note 1: Unless otherwise indicated, company is located in the city of Roanoke. Note There are no specific ridersh~p counts available for individual employers~ however, observation by street superviso~s and contact by employers ~ith company officials ~ere used ~o estimate "top ten" employer users of bus service. Miry F. Parker, CMC/AAE Cay Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk July 22, 1996 File ~36-67-165 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 15, 1996, Paula Prince, President, Old Southwest, Inc., 550 Mountain Avenue, S. W., addressed Council with regard to replacement of bollards in Highland Park. On motion, duly seconded and adopted, you were instructed to identify funds, in the approximate amount of $15,000.00, for installation of the bollards. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm pc: Paula Prince, President, Old Southwest, Inc., 550 Mountain Avenue, S. W., Roanoke, Virginia 24016 William F. Clark, Director, Public Works John W. Coates, Manager, Parks and Recreation/Grounds Maintenance H:~AQENDAUULY. 15 Old Southwest, Inc. 641 Walnut Ave., S.W. Roanoke, VA 24016 · 703-343-8794 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia 15 July 1996 Re: Replacement of traffic bollards in Highland Park, Old Southwest Dear Mayor Bowers and Members of Council: In just a few short years, Roanoke's very first park will celebrate its 100th birthday. Highland Park, a 32-acre green space that serves as the heart of one of the City's most beautiful downtown residential neighborhoods, has long been an oasis of tranquility in an inner-city neighborhood of some 800 structures. The Park also fulfills accreditation requirements for recreational activity for Highland Park School, the blue-ribbon magnet school that graces its eastern flank. The Park's "amphitheatre" was built in 1981 to encourage further participation of OSW and other City residents. Picnics, meetings and individual and group/organized sports activities are often enjoyed on the Park's upper playing fields. In 1980, a study of the Park cited it as one of the most attractive and best-utilized parks in the City. Among the improvements outlined in the study were the renovation and addition of brick sidewalks, upgrading sports areas, and the placement of a playground near 5th Street. By 1982, final and approved plans also included the replacement of deteriorating and damaged traffic bollards along the road through the Park (see 1982 Site Plan). Recently, old bollards were finally replaced along the left-hand or "interior" part of the road. OSW was reassured by the City that the other ("exterior") side of the road would be similarly furnished within a short time with new bollards. By March 1995, the remaining old bollards on the exterior side had indeed been removed, but they have yet to be replaced with new bollards. OSW Board Members Petie Cavendish, Paula Prince and Joel Richert met with Park Officials John Coates and Lynn Vernon later that month to discuss this problem. OSW was promised that the bollards would soon be replaced (see attached letter from John Coates, dated 24 March 1995). Page 2 Old Southwest, Inc. Request for Replacement of Bollards in Highland Park To date, where bollards are still absent along the road, only signage has been erected (at widely spaced intervals) instructing drivers to park "only in designated areas"--- a solution that has not worked! (see attached photos). These signs are routinely and flagrantly ignored by persons who drive off the road to park, conduct auto maintenance, or just turn around, often right next to the signs. Police enforcement has been ineffective. As a result, large areas of erosion and littering are occurring where grass once grew. Of greater concern is that the character of the trash also clearly indicates illegal activities -- drug dealing/use, prostitution, littering, consumption of alcoholic beverages -- are frequently taking place in these spaces -- areas, incidently, that are "hidden" from the view of anyone, including police, traveling 5th Street or Walnut Avenue adjacent to the Park. Old Southwest is increasingly concerned over this year-round problem that threatens area safety, public order and, by definition, the green space that the Park provides all Roanoke residents. Until the bollards are all replaced, the areas will continue to require increased maintenance and policing. Respectfully, we wish to remind the Members that at the recent pre-election City Council Candidates Forum there was unanimous support for OSW's desire to have the bollards re-installed on both sides of the Park road. Tonight, for reasons of public safety and order, we ask that you take immediate steps to replace the missing bollards. Sincerely, Paula Prince President Old Southwest, Inc. cc: Attachments: OSW, Inc., Board Members File Photos OSW, Inc., letter of March 20, 1995 John Coates letter of March 24, 1995 Old Southwest, Inc. 641 Walnut Ave., S.W. Roanoke, VA 24016 · 703-343-8794 I~ar ch 20 199 5 John Coates Cit? ot Roanoke Department of Parks and Recreation Roanoke, Virginia .--,t.ong.~ oppose the ..,'emca~a! of bolder''':~ ~nnr, .u. Highland Pa~k, 57e ~eai the likelihood of acciden~ ~d injury to pa~k patrons d~aticaily increases .... ,,eh ali venlculaE t~af~ic n,_~ ~estzicte,'~.~ 5o the ~oad'~a%~ ~"',,~ a ~.~.,-&-=~,-:=~_...~_ baa:iai. ~ ~-~"~'~ ~ the la~m ~d pl~n~.ings in 5he Pa~k ~ace ~ inczeased likelihood d~acje when p~in~, ~ no% ~.,.,~Ix, KeDt.~Ct~4 tO desi~at, ed a~eas ~%d ~oadwa!~s. spent, consida~abie time, e~fio~-t and mona? Co make High!~m'~d Park a sa~e ~nd pleasant place fio~ people to visit.. I~e ileal the bolia~d ~amoval gneatl~' ~de~mines these ef~onts. Paula L. Prince, Secrta~y Board o~ Directors 01d Southwest, inc, · R O A/"N O K E C I T Y P A R K S & R E C R E A T ~ O N 210 ReserveAvenue SW Roanoke. Virginia 24016 7031981-2236 FAX 7031981-1287 March 24, 1995 Ms. Paula Prince Secretary Old Southwest, Inc. 641 Walnut Ave., SW Roanoke, Virginia 24016 Dear Ms. Prince: Thank you for meeting with me at Highland Park on March 20, 1995, in order to discuss your concerns regarding the removal of bollards along the park interior roadway. As discussed at the meeting, we removed the bollards because most of them were in disrepair and provided no physical restraint to anyone with the intention of placing a vehicle on park grounds. Our long range plans are to replace the bollards with an acceptable physical barrier system. Currently, we are preparing cost estimates for a variety of options which include curbing, timber~uard rail and split rail systems as discussed at the meeting. We plan to request funding through the City's Capital Maintenance and Equipment Replacement Program, which if approved, would be available for expenditure after July 1, 1995. Our short term plans are to install signs advising motorists that it is illegal to park off of the pavement. Additionally, we will request that the Police Department enforce the parking restrictions. There is a current ordinance which allows the enforcement of this policy. Le,s.,~e s a voluable resource Use ,,,ours w~selv Page 2 Ms. Paula Prince March 24, 1995 I will keep you apprised of any further plans or developments regarding our efforts to enhance Highland Park or to control the traffic flow. Thank you for your concern regarding this outstanding community asset. Sincerely, ~ohn W. Coates Manager JWC:plr CC: Robert D. Levine, Assistant Superintendent forParks Lynnis B. Vernon, Parks Planner William F. Clark, Director of Public Works MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2:541 Fax: (540) 224-3145 July 22, 1996 SANDRA H. EAKIN Deputy City Clerk File ~51-216-249 Edward A. Naif, Attorney Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C. 1919 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Naif: A petition of Maple Avenue Associates, Inc., appealing a decision of the Architectural Review Board in connection with a request for a Certificate of Appropriateness to demolish a structure located at 1422 Maple Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 1996. On motion, duly seconded and adopted, Council affirmed the decision of the Architectural Review Board to deny a Certificate of Appropriateness for demolition of the abovereferenced structure. Sincerely, Mary g. Parker, CMCIAAE City Clerk MFP:sm Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C. July 22, 1996 Page 2 pc: E. L. Baker, Chairman of the Board, Maple Avenue Associates, Inc., 3877 South Lake Drive, S. W., Roanoke, Virginia 24018 Kenneth L. Motley, Chairperson, Architectural Review Board, 310 First Street, S. W., Roanoke, Virginia 24011 Paula Prince, President, Old Southwest, Inc., 550 Mountain Avenue, S. W., Roanoke, Virginia 24016 Evelyn S. Gunter, Secretary, Architectural Review Board Steven J. Talevi, Assistant City Attorney William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator H:~3ENDA~JULY, 15 Roanoke City Architectural Review Board July 15, 1996 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Mayor Bowers and Members of Council: SUBJECT: Petition from Maple Avenue Associates, Inc. appealing a decision of the Architectural Review Board to deny a Certificate of Appropriateness for demolition ora structure at 1422 Maple Avenue, S. W. I. Back~ound: ho Property_ owner was ordered bv the City Building Commissioner on 1/9/96 to make repairs to the house at 1422 Maple Avenue, S.W. and to demolish a garage at the same location. Owner desired to demolish both structures. Property is located in H-2, Neighborhood Preservation District, which requires approval of Architectural Review Board to alter or demolish a building. Bo Application to demolish the house at 1422 Maple Avenue, S. W. was filed with the Architectural Keview Board (ARB) on 4/25/96. (Demolition of the garage does not require ARB action because it has been determined to be a matter of public safety by the City Building Commissioner.) Application for a Certificate of Appropriateness and the Board's action is attached. Co Architectural Review Board considered the request at their regular meeting on 5/9/96. Minutes of the Board meeting are attached. The Board denied issuance of a Certificate of Appropriateness by a vote of 5-0. Messrs. Manetta, Deck, Harwood, Jones and Whitwell voted to deny a Certificate and Messrs. Motley and Jamieson were absent. In accordance with Section 36.1-348 oftheZoning Code of the City of Roanoke, the Board found that loss of the house would be adverse to the district because of the uniqueness of the buildinq and its contribution to the district, and that its loss would be adverse to the streetscape, the neighborhood, and the district. In addition, there is no proposed new use of the property_. The Board recommended that the property owner place the property for sale. Old Southwest, Inc. spoke in opposition to demolition of the house. II. Current Situation: ho Room 162 Applicant appealed the decision of the Architectural Review Board to City Council on 6/7/96. City Council scheduled the matter for public hearing on 7/15/96. Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 III. ~ssues~ Bo Old Southwest neighborhood is included in the Southwest Historic District which is on the National Register of Historic Places. The neighborhood was designated H-2, Neighborhood Preservation District, by the City of Roanoke in 1987 in response to growing citizen concerns regarding the loss of contributing structures, insensitive alteration of existing buildings, and inappropriate new construction within the historic neighborhood. Purpose of the H-2, Neighborhood Preservation District, and the Architectural Review Board is to: "Ensure the preservation of buildings which in their aggregate or individually, are of special community significance;" "Encourage the preservation, protection, and enhancement of streetscapes, structures, and areas of architectural, historic or cultural importance;" "Encourage new construction, or alterations which are compatible with the existing scale and character of surrounding properties;" and "Encourage the rehabilitation and continued use of existing buildings rather than their demolition." In accordance with Section 36.1-348 of the Zoning Code of the City_ of Roanoke, the Board must make the following findings in order to issue a Certificate of Appropriateness for demolitions in the district: "Loss of the structure would not be adverse to the district or the public interest by virtue of its uniqueness or its significance to the district." "Demolition would not have an adverse effect on the character and surrounding environment of the district." "Where demolition is in conjunction with a proposed new use of the site, such use satisfies the intent and standards of the H-2 district." The house at 1422 Maple Avenue, S. W. is architecturally important to the district. (See attached photographs.) The house is considered a contributing structure in the National Register of ltistodc Places inventory for the Southwest Historic District. It was noted at the ARB meeting that the structure had unique architectural features (i.e. dormer windows) and that the building was a contributing part of the streetscape and neighborhood fabric. Loss of the building would adversely affect the district. OSW, Inc. in a letter of 5/9/96 to the ARB advised that the building is contributing to the neighborhood and the district because of its "weatherboard, 2-1/2 story construction, hipped slate roof, unusual clipped gable dormer with Palladian-style window, Corinthian columns and capitals, ornate windows, and wrap-around porch with broad entrance." OSW, Inc. also noted that this block of Maple Avenue is unique in that it has remained intact since its original development. There has been no loss of buildings or new development. This is documented by 1919 Sanborn maps (historic reference) for the area. E. Previous history of demolitions in the historic district include the following: 1. 10/11/90 331,343 Day Avenue, S. W., First Baptist Church · Demolition for parking lot approved by ARB (Certificates No. 90-065, 90-066); ARB found that the buildings were not unique and loss of buildings would not be adverse to the district. 2. 1/14/91 1001 Third Street, S. W, St. Mark's Lutheran Church · Demolition for parking lot denied by ARB; approved on appeal by City Council (Certificate No. 91-001). 3. 12~9~3 510 Marshall Avenue, S.W., Bob Hall & Nick Eades · Demolition of building approved by ARB (Certificate No.93-054). ARB found that because of the poor condition of the buildine and its location, its loss of building would not be adverse to the district. 4. 2m5~5 325, 327 Day Avenue, S. W., First Baptist Church · Demolition after 5/9/95 for parking lot approved by APB (Certificates No. 95-004, 95-005). ARB found that the buildings were not unique and their loss would not be adverse to the district. They also found that the proposed new development was consistent with the City's Franklin Road/Elm Avenue Master Plan. Ninety day delay in demolition was provided to allow the church and neighborhood to discuss possible moving and/or salvage of structures. 5. 10/12/95 1010, 1014 First Street, S.W., Episcopal Diocese SW VA · ARB (Certificate No. 95-035) approved the removal, but not the demolition, of buildings to an appropriate location in the Old Southwest District and approved the concept of a proposed addition to the Diocese building at 1000 First Street which would be on the property known as 1010 and 1014 First Street. Board found that the buildings were significant architectural buildings and their loss would adversely affect the district. The Board also found that the proposed new building met the intent and standards of the district and was consistent with the general scale, mass, and architecture of the district. The decision was appealed to City Council, but was withdrawn when the houses were successfully moved to a new location in the district. Fo Sections 36.1-349 and 36.1-331 of the Zoning Code of the City of Roanoke provide an option to sell the property_ for the owner of a building who has been denied a Certificate of Appropriateness. This provides an opportunity to sell the property to a willing buyer for fair market value for the purposes of rehabilitating the building. If the property_ is not sold within the time period specified, then, the building may be demolished. The City's Office of Real Estate Valuation presently has the land and the buildings assessed at $28,900. According to Section 36.1-331, if the property was placed on the market for that value, the property would need to be offered for sale for a period of four months (more than $25,000, but less than $40,000), alter filing the required statements specified in the code. Alternatives: Affirm the decision of the Architectural Review Board and deny a Certificate of Appropriateness for the demolition of the building at 1422 Maple Avenue, S.W. 1. Contributing architectural structure in the historic district is preserved. 2. Purpose of the H-2 district is upheld. 3. Findings of Section 36.1-348 and the ARB are upheld. House at 1422 Maple Avenue, S. W. is a unique and significant architectural building in the district; loss of the building would be adverse to the district. Action is consistent with demolition requests previously before the ARB and City Council. Offering the property_ for sale is an option to the property_ owner. Option provides an opportunity to sell the property to a buyer willing to rehabilitate the property. B. Reverse the decision of the ARB. 1. A building contributing to the historic district is lost to demolition. Vo 2. Purpose of the H-2 district is not upheld. Findings of Section 36.1-348 still apply. New findings must be made by City Council. House at 1422 Maple Avenue, S. W. must be found not to be architecturally si_maificant to the district and its loss would not be adverse. 5. Previous history of demolitions not upheld. 6. Offering the property for sale is no longer an applicable option. Recommendation: The Architectural Review Board respectfully requests that City Council affirm the decision of the Board's decision of May 9, 1996 to deny a Certificate of Appropriateness for the demolition of the building at 1422 Maple Avenue, S. W. The building is a significant and unique architectural structure in the district and its loss would be adverse to the district, the streetscape, and the neighborhood. In addition, there is no proposed use of the subject property. The H-2 district was established to preserve areas and buildings of architectural and historic importance and to encourage rehabilitation of buildings rather than their demolition. Old Southwest is listed on the National Register of Historic Places and is a neighborhood worthy of preservation efforts. Residential and commercial revitalization efforts have been successful in the neighborhood. The historic district has assisted these efforts. Rehabilitation standards applied to the district are flexible (encouraging design compatibility rather than rigid restoration) and apply only to the exterior of the building. While rehabilitation costs for older properties may be higher in some instances depending on the needed repairs, there are local, state, and federal economic incentives available which help to reduce costs to property owners, especially those properties used for investment purposes. Architectural Review~,~9~'d ~ Roanoke City Arc,hitectural Review Board May 16, 1996 Maple Avenue Associates, Inc. c/o David C. Heischer, Esq. Jolly Place Fralin & Pdllaman, PC 3912 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Helscher. SUBJECT: 1422 Maple Avenue, S. W. ARB File No. 96-010 On May 9, 1996, the Roanoke City Architectural Review Board heard Maple Associates' request for a Certificate of Appropriateness to demolish the house and garage at 1422 Maple Avenue, S.W. Your request to demolish the house was unanimously denied by the Board by a vote of 5-0 (Messrs. Marietta, Whitwell, Deck, Harwood, and Jones voting to deny the request and Messrs. Jamieson and Motley absent). Your request to demolish the garage was not considered further for action by the Board because the City Building Commissioner had already determined that the structure should be razed for reasons of public safety. It was noted that a repair order had been issued for the house. in making the decision on your request, the Board found that based upon the findings specified in Section 36.1-348 of the Zoning Code of the City of Roanoke, loss of the house would be adverse to the district because of the uniqueness of the building and its contribution to the district; and that its loss would be adverse to the street scape, the neighborhood and the district; and there is no proposed new use of the property requested for demolition. The Board further recommended that the property owner consider placing the property for sale. CC: Sincerely, Evelyn S. Lander, Secretary Architectural Review Board Ken Motley, Chairman ARB Steve Talevi, Assistant City Attorney John R. Marlles, Chief of Community Planning Jim Burgess, Building Inspector Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 ~/ ( CITY OF ROANOKE, VIRGINI.=, APPUCATION FOR A CERTIFICATE OF APPROPRIATENESS Applicaton is hereby made to the Architectural Review Board of the City of Roanoke, Virginia, for a Ce~ficate of Appropriateness to make the madificatons or improvements described below to property or properties in the H-2, Neighbor;hood Preservation District~ 1. Name of Applicant: ~,~L~. AV~E ASSOC~:~-S, ZNC. 2. Doing business as (if applicable): n/a 3. Address of Applic, artt: c/o E. L. ]~aker 3877 South Lake Drive, SW, Roanoke, VA 24018 4. Telephone (office): 540-774-7032 (home): 407-278-2175 5. Locaton (address) of property or properties for which the Certificate of Appropriateness is requested: 1422 Maple Avenue, SW 6. A'i-FACH TO THIS APPLICATION THE NAMES AND ADDRESSES OF OWNERS OF THE LOTS OR PROPERTIES IMMEDIATELY ADJACENT TO, TO THE REAR, AND DIRECTLY OPPOSITE THE PROPERTY. e General description of each modification or improvement (please attach scaled drawings, photographs, materials, samples and any other items which detail your request). Applicant requests a permit to demolish the residence located on this property because of extensive physical deterioration to the property and the excessive costs associated with correcting building code violations and other structural deterioration problems associated with the age of the house. Applicant is willing to donate the house to anyone who is willing to move the house off the property .to another location. Applicant would be willing to contribute a certain sum of money, representing the estimate for demolishing the.structure, which funds could be used by the interested party to offset moving costs. THIS FORM MUST BE COMPLETED IN INK. ANY INCOMPLETE FORM OR FORM LACKING REQUIRED ATTACHMENTS, WILL NOT BE SCHEDULED FOR BOARD ACTION. Is there any application relevant to this proper%, and the subject modifica~ons or improvements pending or contemplated before the Board of Zoning Appeals, City Planning Commission or City Council? yes × no (if yes, please spedfy) However, there are outstanding citations for building code violations before the BuildinE DeDarCmenc~ issued 1/4/96. Who will represent the applicant before the Architectura] Review Board (representative should have authority to commit applicant to make changes that may be suggested by the Board)? Name: David C. Helscher, Esq., Jolly, Place, Fralin & Prillaman, P.C. S~eet Address: 3912 Electric Road, SW City/S~te/-/~p: Roanoke, VA 24018 Telephone No.: 540-989-0000 FAX: .540-772-0126 Signature of owner: MAPLE AVENUE ASSOCIATES, INC. Signature (' Ch~airman of the So~j Signature of applicant or agent: (if different from owner) Signature Ernest L. Baker (please pdnt or type name) (please pdnt or type) TO BE COMPLETED BY ARB STAFF: / , Tax No.: Histodc District: ______//-~'"'" May 8, 1996 I n ¢orporst sd Mr. David Helscher .Iolly, Place, Fralin &, Prillaman, P.C. P.O. Box 20487 Roanoke, Virginia 24018-0049 Dear David, At your request I inspected property located at 1422 Maple Avenue, S.W. The purpose of this inspection was to determine the approximate cost for repairing the interior and exterior of the house to a level of maintenance that would enable the current owner to sell or rent the property at an appropriate level. I have taken into account that the property is located in the Old Southwest historic district and that, therefore, any repairs would be subject to regulation by the Architectural Review Board. The house in question is approximately 30 x 50 with several offsets, a one-story frame p6rch on the front and a two-story frame porch on the rear. The exterior finishes on the house incIuded wood, horizontal wood siding, brick foundation, slate roof, and wood windows and doors. The exterior is in a state of moderate disrepair. There is very little paint left on the exterior siding and bare wood is exposed over most of the surf'aces. The hidden gutters have leaked in a number of locations and the wood soffit and decorative mouldings have deteriorated or are missing.. Most of the downspouts are'gone, which has contributed to a deterioration at the siding of their former locations. Window~ .and doors are not weatherstripped and are in moderately poor c~ndition. The front porch is supported by fluted wood columns with plaster capitals. One of the columns is missing entirely, two of the caps are missing and the base on nearly every column is damaged in some way. The porch flooring is wood and is also deteriorated in a number of places. Several parts of the railing are also damaged. The rear porch is in extremely poor condition and probably should be removed and replaced, although some structural elements may still be sound. A half-round window is missing from the attic. Some repairs are required on a rear chimney. The main chimney of the house, which apparently hits four flues running through it, has been capped with a metal shield and vent, which is architecturally inappropriate. Construction al Design 114 Day Avenue S.W. P.O. 8ox 1174 Roanoke, Va. 24006 Voice: 540.982.8200 Fax: 540.982.8500 Va. Contractor: 2701-016809A 8LD I recommend that the following repairs' be made to bring the house up to an acceptable level for rental or sale, and to ensure that further deterioration does not take place: I. Prime and paint exterior siding, trim, Windows and doors (1 primer and 2 finish coats). 2. Repair roof flashing and hidden gutters; replace round downspouts as required. 3. Remove deteriorated material and patch holes in soffit, including replacement of decorative moulding and mutule blocks. 4. Repair windows and doors, including reglazing 39 windows; replace broken or cracked glass; make ail windows operable. 5. Repair front porch: Replace 1 fluted wood column; scamozzi capitals; ? bases; provide temporary support, and jack existing beams and headers to original positions; repair wood floor, decorative trim and soffits; replace lattice on right side. 6. Tear off' all deteriorated parts of rear pm'ch and replace with porch similar in appearance to existing, including stairs and railings. 7. Replace half-round wood attic window in existing opening (custom size). 8. Repoint and repair brick chimneys. The approximate cost for this work is $45,000-50,000. This is based upon work by a licensed general contractor, including supervision, profit and overhead. I also inspected the existing two-story outbuilding which contained a small double-car garage on the first floor and storage or living quarters on the second. The upper frame part of this building is in 'advanced'state of decay and cannot be repaired. The wood parts of the lower floor are also extremely deteriorated and would have to be replaced if this building were to be used.' The approximate cost to replace this building with one similar in construction and appearance is approximately $26,000, assuming that the lower masonry 'portions of the building can be reused. The approximate cost to complete demolish it is about $3,000. You also asked me to look at the inside of the.building to determine what repairs would be necessary to bring the house up to an acceptable level for rental or sale: A/though the.house is currently occupied, it appears that the tenants use primarily the first floor. A brief inspection reveals the following: The electrical system is completely inadequate for modern use and does not meet the standards for Section 8. The electrical system on the second floor has been disconnected and does not work at all. The central heating system consists of a gas-fired boiler with radiators. The tenant reports that the system is operable but requires balancing and repairing. He has installed a gas heater in one room and · does not use the boiler system, as it was prohibitively experisive to operate. Neither of the two bathrooms has been modernized and appear to have circa 1920 fixtures. The kitchen has very little cabinet space and is not equipped with modern appliances. 2 The plaster is in a somewhat deteriorated condition, particularly on the second floor where there have been a number of leaks. Many walls are covered by wallpaper, however, and were not avaiIable for inspection. The floors throughout the house are hardwood and the ones that I could see were in remarkably good condition considering their age. The wood trim is in good condition, although the varnish has begun to crack on some of it. I recommend the following repairs would be necessary to bring the exterior up to an acceptable level for rental or resale: 1. Replace the existing boiler with a high-e~ciency boiler, repair piping, radiators, and balance the system. 2. Install new 200 amp electrical service, including new service entrance, meter base, wiring, lights, s,,ykches and receptacles as required by code. 3. Provide new plaster finishes throughout by laminating 1/2 inch drywall to all walls and ceilings. (This may not be necessary in every room, as some plaster surfaces are in satisfactory condition,) 4. Provide new kitchen appliances, sheet vinyl flooring, range and refrigerator, and double-bowl stainless steel sink. 5. Prime and paint interior walls, ceilings, window, doors and trim. 6. Remove and replace plumbing throughout to provide two new bathrooms with a tub, shower, water closet and lavatory. 7. Sand and refinish hardwood floors. (Not all of these kems would be absolutely necessary to make the house rentable, however, most of these would be required to attract quality tenants or buyers.) The cost of these repairs is approximately $75,000. For approximately $10,000 more, it would ~e possible to convert this unit to a duplex. If you have any questions, please give me a call. Sr. Vice President EHS/bsm Architectural Review Board Minutes Page 6 May 9, 1996 Maple Avenue Associates, Inc. 1422 Maple Avenue, S. W. Demolicon of Residential Structure Mr. David Helscher, attorney, appeared before the Board an behalf of Maple Avenue Associates and gave each Board member a copy of an inspection report from Building Specialists, which noted the findings on the property at 1422. Maple Avenue, S.W. Mr. Helscher went over the history of the property while in Mr. Baker's ownership. He noted that Mr. Baker's son lived at 1416 Maple and there were two vacant lots adjacent to the homes. He further stated that the tenant living in 1422 had been there for over 20 years and the house and garage had deteriorated. He said that in January of this year, Mr. Baker had received a notice from the Building Department citing both the residence and garage for a variety of building code violations. He said the garage was in a very poor state or repair. He said that Mr. Baker wanted to go ahead with the demolition of the property, but had later been notified that he was in a histodc district and could not do so. He said that the proposal from Building Specialists, a company knowledgeable in the area of renovation, had been provided so the Board could review the costs associated with renovation. He said that the owner did not have the energy, resources or time to oversee rehabilitation of the structure. He further stated that it was his intent to continue to explore possibilities for the structure. Mr. Helscher said that he had spoken to Petie Cavendish, from Old Southwest, in the past about the structure. He also noted that Mr. Baker would be amenable to doing what the Episcopal Diocese had done. He said that it was his intention to continue to explore the different choices. He said that he would like to put the request before the Board and pursue the demolition. Mr. Manetta asked for comments. Mr. VVhitwell said that the last line of the description set out in application said that the owner would be willing to 'contribute a certain sum of money. He asked how much that was. Mr. Helscher said that he did not know at this time. He said that efforts were being made to get a phc, on house moving from the house moving company. He said that he estimated the cost of moving the house would be between $15,000 and $20,000. Mr. Whitwell said that there was no mention of the new use of the property if the'house were demolished. Mr. Hetscher responded that he understood something would have to be done. He said that area was commercially zoned and that the land would be more attractive if the vacant lots were combined and marketed in that manner. Mr. VVhitwell said that he was concerned that there was no proposed use for the site, as set out in Section 36.1-348(c) of the zoning ordinance. Architectural Review Board Minutes Page 7 May 9, 1996 Mr. Helscher said that his clients were beginning the demolition process because of the building code violations. Mr. Manetta said that he understood that the City was requiring demolition of the garage, but the Code violations on the residential structure were repairable. Mr. Helscher responded that even the garage was probably repairable. Mr. VVhitwell referenced Section 36.1-349 relative to the offer to sell after the filing of an appeal. Mr. Helscher responded that he was aware of that. Mr. Harwood commented on the findings set out in Section 36.1-348. He' said that he found the residential structure to be a fairly "neat" building with features that were somewhat unique; i.e., gable end windows of the dormer. He said that he found the structure to be along the lines of a contributing structure and he would find it hard to rationalize that the loss of the structure would not have a significant impact on the district. Mr. Harwood also noted that house, in its present location, was a part of the streetscape and neighborhood fabdc. He said that because of the, he would also have a hard time rationalizing that its demolition would not have an adverse impact. He said that he would have a hard time voting for demolition based on the criteria set out in Section 36.1-348. Mr. Helscher said that his client was a reluctant applicant and was hopeful there were other alternatives, but because of the time pressure, his client did not have the luxury of taking a long time to do something. Mr. Manetta asked for further comments. Mc. Whitwetl asked Mr. Helscher if the Board denied the application, if it was his intent to appeal that decision to City Council. Mr. Helscher said that it was. Mr. Whitweil suggested that Mr. Helscher come up with a dollar figure and the p~oposed use for the site if the house were to be demolished. Mr. Max Matthews (425 Walnut Avenue) appeared before the Board on behalf of Old Southwest, Inc. He said that Old Southwest was against the demolition request. He read a letter from the board of Old Southwest which stated their "unequivocal" opposition to the request. A copy of this letter is part of the permanent file on this matter. Mr. Whitwell asked Mr. Helscher if any consideration had been made to listing the house with a real estate agent. Architectural Review Board Minutes Page 8 May 9, 1996 Mr. Baker said that the house had previously been on the market, but there had been no interest. Mr. Whitweil asked if the property would be marketed again. Mr. Helscher said that his clients intended to do that. Mr. Whitwell said that it was obvious that the process should begin and he hoped it would c~me to a good resolution. He then moved to deny the application. The motion was seconded by Mr. Deck and approved 5-0. There being no further business to come before the Board, the meeting was adjourned at 5:10 p.m. ROANOKE CITY ARCHITECTURAL REVIEW BOARD May 9, 1996 MINUTES The regular meeting of the Roanoke City Architectural Review Board was held on Thursday, May 9, 1996, at 4:00 p.m. in the City Council Chambers. The meeting was celled to order by Mr. Manetta, vice chairman, and attendance was as follows: Present: Kevin Deck Donald C. Harwood Richard L. Jones Robert Manetta Tony Whitwell Abseht: Timm Jamieson Kenneth L. Motley Old Southwest, Inc. 641 Walnut Ave., S.W. Roanoke, VA 24016 · 703-343-8794 Roanoke City Amhit~tural Review Board Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 9 May 1996 Re: Request from Ernest L. Baker, Maple Avenue Associates, Inc., in re 25 April 1996 Request to demolish 1422 Maple Avenue, S.W. Dear Members of the Architectural Review Board: We the members of the Board of Old Southwest, Inc. (OSW), wish to state our unequivocal opposition to the Applicant's proposal to demolish the house at 1422 Maple Avenue, S.W. It is Old Southwest, Inc.'s, position that the ARB must not permit the demolition of this structure for the following reasons: The 89-year-old house at 1422 Maple (see Exhibit A-l) is a "contributing structure" to both its immediate neighborhood and the Old Southwest Historic District ("the District") in general. Its weatherboard, 2½-story construction, hipped slate roof, unusual clipped gable donner with Palladian-style window, Corinthian columns and capitals, ornate windows, and wrap-around porch with broad entrance distinguish it as an example of the unique architectural offerings found in the District. The house, including the two "vacant" lots that flank it, is an integral part of one of the increasingly rare neighborhood bloek~ in the District, especially in the C-1 zone. What is "rare" here is that this block of houses has remained intact (no losses due to demolition, fa'e, infill, etc.) since its inception. In other words, this blocI~ of original residential houses remains the same today as it was in 1919 when the Sanborn maps (Exhibit A-2) were prepared. ( Page 2 Old Southwe~. Request for Demolition o1'1422 To grant demolition would directly contravene Sec. 36.1-330 of the Roanoke Code (Review Standards for Proposed Demolition), specifically that: · "The purpose and necessity of the demolition are in accordance with the intent of the tt-1 District." · "Loss of the structure would not be adverse to the District....by v~rtue of its uniqueness or its significance to the District." OSW re£em to it~ first point, above. · "Demolition would not have an adverse effect on the character and surrounding environment of the District." OSW r~fem to its second point, above. · "Where a developmentplan.for a new use of the site i~ proposed and submitted, the board shall review the proposed development pursuant to the regulations and intent of the District .... '° According to the application, Maple Avenue A.~ociates has shown no plan or purpose beyond demolition and the creation of three empty lots in an otherwise occupied, viable residential block. In the past, the ARB has consistently advised that demolition requests be accompanied by a proposal for new me at that site. Code requires that new me be equally beneficial to the District as the existing structure was. OSW does not believe that this applies in this case. The home has been occupied, heated, and is clean. Though clearly nm-down due to years of obvious "benign neglect" by its owner(s), its condition and former grandeur are far fi.om being irretrievably lost. Precedent for the rehabilitation of District homes in far worse · condition is easily demonstrated (e.g., 302 Washington, the Boxley Home, etc.). In conclusion, the OSW strongly encourages the ARB ~o deny the request to demolish 1422 Maple Avenue, S.W. At present, the home (plus two adjacent lots) assesses at a total of approximately $75,000, and would be more valuable in its present setting among the other residential homes along Maple Avenue. It is the purpose of OSW to enhance the Old Southwest neighborhood through the preservation of the existing, individual homes that comprise it. Historic Old Southwest needs positive neighborhood growth, not disfigurement through piecemeal, unnecessary demolition of existing, contributing structures. Sincerely, PaulaPrince President Old Southwest, Inc. cc: OSW, Inc., Board Members File Old Southwest, Inc. 641 Walnut Ave., S.W. Roanoke, VA 24016 · 703-343-8794 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia 15 July 1996 Re: Request from Ernest L. Baker, Maple Avenue Associates, Inc., in re appeal to overtum ARB ruling on 1422 Maple Avenue, S.W. Dear Mayor Bowers and Members of Council: We the members of the Board of Old Southwest, Inc. (OSW), wish to state our unequivocal hope that you will deny the Applicant's appeal of the Architectural Review Board's (ARB) unanimous 9 May 1996 ruling denying a proposal to demolish the house at 1422 Maple Avenue, S.W. The ARB -- in light of the statutes presently governing the maintenance and protection of Roanoke's Historic District of Old Southwest -- has clearly outlined its masons for denying the Applicant's request. The OSW Board endorses the ARB position, wishing only to emphasize the following points: The 89-year-old house at 1422 Maple is indeed a "contributing structure" to both its immediate neighborhood and the Historic District in general. Although suffering from "benign neglect", these features distinguish it as an example of the unique architectural and historic offerings found in the District. The house, including the two "vacant" lots that flank it, is an integral piece in what is an increasing rarity among inner-city neighborhood blocks, especially in the District's C-1 zone, which, although residential, allows low-impact commercial use (e.g., law, architecture, real estate, medical offices, etc.). What is "rare" here is that this very block of houses has remained intact (no losses due to demolition, fire, infill, etc.) since its creation. In other words, this block of original residential houses remains the same today as it was in 1919 when the Sanborn maps (Exhibit A) were prepared. The City of Roanoke was honored recently as an All-America City. This honor was bestowed upon our City based upon three criteria, two of which (Hotel Roanoke, Jefferson Center) were Historic Preservation projects. Study after study has shown that historic preservation is a powerful and positive economic and social engine in America's inner cities. Mayor Bowers, City Manager Herbert, the ARB, and other top Administration officials, with justifiable pride, have gone on record supporting and committing themselves to the protection, revitalization and growth of Roanoke's downtown neighborhoods. Page 2 OM Southwest, Inc. Request for Demolition of 1422 Maple ,4 ye., S. ~ In conclusion, OSW respectfully encourages City Council to stand against further piecemeal -- and needless -- destruction of the existing, contributing structures found in Roanoke's Historic central residences. 1422 Maple Avenue, S.W., is an excellent place to start. Sincerely, Paula Prince President Old Southwest, Inc. cc: OSW, Inc., Board Members File · oo MARY E PARKER, CMCIAAE City Clerk CITY OF ROANOKE OI~ICE OF THI~. CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. FAKIN Depu~ ci~ Clerk June 19,1996 File ~216-249 Edward A. Naif, Attomey Osterhoudt, Ferguson, Naif, Ahemn & Agee, P.C. 1919 Electric Road, $. W. Roanoke, Virginia 24018 Dear Mr. Naif: A petition of Maple Avenue Associates, Inc., appealing a decision of the Architectural Review Board in connection with a request for a Certificate of Appropriateness to demolish a structure located at 1422 Maple Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Pursuant to your reque~ th~ matter was tabled until the regular meeting of Council on Monday, July 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard. Mary F. Parker, CMCIAAE City Clerk MFP:sm Edward A. Naif, Attorney Osterhoudt, Ferguson, Naif, Ahemn & Agee, P.C. June 19, 199~ Page 2 pc: W. L. Whitwell, Chairperson, Amhitectural Review Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Evelyn S. Gunter, Secretary, Amhitectural Review Board Steven J. Talevi, Assistant City Attorney LA"~ OFFICES ' OSTERHOUDT, FERGLISON. NATT, AHERON ~g AGEE ^ PROFESSIONAL CORPOR. ATION CHARLES H. OSTERHOUDT ICJig ELECTRIC ROAD, SUITE I mICHAEL S. KERGUSON EDWARD A. NATT P.O. BOX 20068 · MICHAEL d, AHE:RON ROANOKE, VI FLGI NIA G. STEVEN AGEE MARt( D. I~IDD 240i 8-0007 TELEPHONE 540'774'1 197 FAX NO, 540'774'O961 June 20, 1996 Mary Parker, City Clerk 456 Municipal Bldg. 215 Church Avenue, SW Roanoke, VA 24011 Re: Petition of Maple Avenue Associates Dear Ms. Parker: This is to advise that I will be representing Maple Avenue Associates in the appeal of the decision of the Architectural Review Board. It is my understanding that this matter has now been scheduled for public hearing before the Roanoke City Council at 7:00 p.m. on July 15, 1996. I will be present at that time in order to make a presentation on behalf of my client. Thanking you in advance for your attention to this matter. I am Very truly yours, Edward A. Natt EAN/laf cc: Maple Avenue Associates, Inc. Attn: Mr. Ernie Baker 06-17-1996 12:04PM FROM TC 2243145 WILLIAM ~O~N W. LAW oFFICES JOLLY, PLACE, FRALIN & PRILLAMAN, P. C. :, MAXWELL .... R O- ~X Stephanie Moon Assistant City Clerk VIA FAX: 224-3145 Re: Appeal of ARB Ruling Maple Avenue Associates 1422 Maple Avenue, SW Dear Ms. Moon: This will confirm our telephone conversation this morning regarding the above-captioned matter. I learned for the first time this morning that thi~ matter had been scheduled on the City Council docket for 12:30 p.m. today. As I explained this morning and at the time that ! filed the Petition in the Clerk's Office, we had intended to set a mutually convenient date with che City Attorney, and that was to be communicated to your office once a date had been agreed to. I was not aware that it had been scheduled for the June meeting and, with such short notice, obviously could not be prepared to make a presentation on behalf of my clients. I have spoken to Steve Talevi in the City Attorney's Office and he had no notice that it was scheduled for today either. would ask that the matter be tentatively scheduled for the July Council Meeting. I would also note that I will be withdrawing as the attorney of record and I am advised that Ed Natt will make the presentation on behalf of the owners of this property. By copy of this letter, I will ask that he confirm the hearin~ date with your office. Ig is my understanding that because of this mix-up in the scheduling that the matter not be heard today but will be carried over to July Council Meeting. Thank you for your cooperation in this regard. Yours truly, David C. Helscher C: Steve Talevi (VIA F~: , Ernes~ Baker 224-3071) JUN-l?-1996 12:15 94% TOTAL P.01 P.01 VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE -' IN THE MATTER OF: MAPLE AVENUE ASSOCIATES, INC. ) PETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architectural Review Board under Section 36.1-642(d) of the Zoning Ordinance of the Code of the City of Roanoke (1979), as amended. 1. Name of the Petitioner: "Petitioner"). 2. 3. 4. 5. Maple Avenue Associates, Inc. (hereinafter Property Address: 1422 Maple Avenue, SW, Roanoke, VA. Overlay Zoning of the property which is the subject of this appeal is The hearing before the Architectural Review Board was held May 9, 1996. The Certificate of Appropriateness was requested from the Architectural Review Board pursuant to the City of Roanoke Code Section 36.1-327. Petitioner requested permission to demolish the structure located at 1422 Maple Avenue, SW, in the event that Petitioner is unable to find a party that is willing to remove the house located on said lot. Petitioner, as a part of the request, volunteered to donate the structure on said lot and further volunteered to contribute a certain sum of money, representing the estimate for demolishing the structure, which funds could be used by the interested party to offset moving costs, said removal to be accomplished prior to September 1, 1996. 6. Grounds for appeal: Petitioner feels that the ruling of the Architectural Review Board in denying its request to demolish the structure represents an abuse of discretion by said Board because it ignored the economic realities associated with rehabilitating said structure. Petitioner also feels that this ruling is inconsistent with previous rulings of the Board which have permitted demolition after a reasonable period of time was afforded to locate interested parties, if any, who would be willing to bear the removal and repair costs associated with the removal. 7. Attached hereto as Exhibit "A" is an estimate showing the costs associated with the repairs required by the City Building Inspector, together with repairs to the inside to make the property rentable. These together exceed what one could reasonably expect to sell or rent this structure. , 8. Petitioner will be represented by David C. Helscher of the law firm of Jolly, Place, Fralin & Prillaman, P.C., 3912 Electric Road, SW, Roanoke, Virginia 24018; (540) 989-0000. WHEREFORE, your Petitioner requests that the action of the Architectural Review Board be reversed or modified and that a Certificate of Appropriateness be granted. Signature of Petitioner, TO BE COMPLETED BY CITY CLERK: RECEIVED BY: DATE: May 8, 1996 Mr. David Helscher Jolly, Place, Fralin &, Prillaman, P.C. P.O. Box 20487 Roanoke, Virginia 24018-0049 Dear David, At your request I inspected property located at 1422 Maple Avenue, S.W. The purpose of this inspection was to determine the approximate cost for repairing the interior and exterior of the house to a level of maintenance that 'would enable the current owner to sell or rent the property at an appropriate level. I have taken into account that the property is located in the Old Southwest historic district and that, therefore, any repairs would be subject to regulation by the Architectural Review Board. The house in question is approximately 30 x 50 with several offsets, a one-story frame porch on the front and a two-story frame porch on the rear. The exterior finishes on the house included wood, horizontal wood siding, brick foundation, slate roof, and wood windows and doors. The exterior is in a state of moderate disrepair. There is very little paint left on the exterior siding and bare wood is exposed over most of the surfaces. The hidden gutters have leaked in a number of locations and the wood soffit and decorative mouldings have deteriorated or are missing.. Most of'the downspouts are'gone, which has contributed to a deterioration at the siding of their former locations. Windows and doors are not weatherstripped and are in moderalely poor condition. The front porch is supported by fluted wood columns with plaster capitals. One of the columns is missing entirely, two of the caps are missing and the base on nearly every column is damaged in some way. The porch flooring is wood and is also deteriorated in a number of places. Several parts of the railing are also damaged. The rear porch is in extremely poor condition and probably should be removed and replaced, although some structural elements may still be sound. A half-round window is missing from the attic. Some repairs are required on a rear chimney. The main chimney of the house, which apparently has four flues running through it, has been capped with a metal shield and vent, which is architecturally inappropriate. Construction ~ Design 114 Day Avenue S.W. P.O. Box 1174 Roanoke, Va. 24006 Voice: 540.982.8200 Fax: 540.982.8500 Va. Contractor: 2701-016809A BLD I recommend that the following repairs' be made to bring the house up to an acceptable level for rental or sale, and to ensure that further deterioration does not take place: 1. Prime and paint exterior siding, trim, windows and doors (1 primer and 2 finish coats). 2. Repair roof flashing and hidden gutters; replace round downspouts as required. 3. Remove deteriorated material and patch holes in soffit, including replacement of decorative moulding and mutule blocks. 4. Repair windows and doors, including reglazing 39 windows; replace broken or cracked glass; make all windows operable. 5. Repair front porch: Replace 1 fluted wood column; scamozzi capitals; 7 bases; provide temporary support, and jack existing beams and headers to original positions; repair wood floor, decorative trim and soffits; replace lattice on right side. 6. Tear off all deteriorated parts of rear porch and replace with porch similar in appearance to existing, including stairs and railings. 7. Replace half-round wood attic window in existing opening (custom size). 8. Repoint and repair brick chimneys. The approximate cost for this work is $45,000-50,000. This is based upon work by a licensed general contractor, including supervision, profit and overhead. I also inspected the existing two-story outbuilding which contained a small double-car garage on the first floor and storage or living quarters on the second. The upper frame part of this building is in an advanced state of decay and cannot be repaired. The wood parts of the lower floor are also extremely deteriorated and would have to be replaced if this building were to be used. The approximate cost to replace this building with one similar in construction and appearance is approximately $26,000, .assuming that the lower masonry 'portions of the building can be reused. The approximate cost to complete demolish it is about $3,000. ,~ You also asked me to look at the inside of the .building to determine what repairs would be necessary to bring the house up to an acceptable level for rental or sale. Although the house is currently occupied, it appears that the tenants use primarily the first floor. A brief inspection reveals the following: The electrical system is completely inadequate for modern use and does not meet the standards for Section 8. The electrical system on the second floor has been disconnected and does not work at all. The central heating system consists of a gas-fired boiler with radiators. The tenant reports that the system is operable but requires balancing and repairing. He has installed a gas heater in one room and does not use the boiler system, as it was prohibitively expensive to operate. Neither of the two bathrooms has been modernized and appear to have circa 1920 fixtures. The kitchen has very little cabinet space and is not equipped with modem appliances. The plaster is in a somewhat deteriorated condition, particularly on the second floor where there have been a number of leaks. Many walls are covered by wallpaper, however, and were not available for inspection. The floors throughout the house are hardwood and the ones that I could see were in remarkably good condition considering their age. The wood trim is in good condition, although the varnish has begun to crack on some of it. I recommend the following repairs would be necessary to bring the exterior up to an acceptable level for rental or resale: 1. Replace the existing boiler with a high-efficiency boiler, repair piping, radiators, and balance the system. 2. Install new 200 amp electrical service, including new service entrance, meter base, wiring, lights, switches and receptacles as required by code. 3. Provide new plaster ~nishes throughout by laminating 1/2 inch drywall to all walls and ceilings. (This may not be necessary in every room, as some plaster surfaces are in satisfactory condition:) 4. Provide new kitchen appliances, sheet vinyl flooring, range and refrigerator, and double-bowl stainless steel sink. 5. Prime and paint interior Walls, ceilings, window, doors and trim. 6. Remove and replace plumbing throughout to provide two new bathrooms with a tub, shower, water closet and lavatory. 7. Sand and refinish hardwood floors. (Not all of these items would be absolutely necessary to make the house 'rentable, however, most of these would be required to attract quality tenants or buyers.) The cost of these repairs is approximately $75,000. For approximately $10,000 more, it would' be possible to convert this unit to a duplex. If you have any questiOns, please give me a call. ./ Sr. Vice President EHS/bsm Printed from page 163 / 164 of CH036 1.WP (26-Feb-96) Sec~ 36.1-642. Review procedure. (a) In order to be heard by the board at its next regular meeting, a complete application for a certificate of appropriateness shall be made to the secretary to the board, on forms provided, at least fifteen (15) days prior to the next scheduled meeting. In the event of an appeal pursuant to section 36.1-641(F), a notice of appeal shall be filed with the secretary to the board at least fifteen (15) days prior to the next scheduled meeting. (b) The board shall meet at least once a month provided, however, they need not meet if no applications are pending for their review. (c) The board shall vote and announce its decision on any matter not later than fifteen (15) days after the conclusion of the hearing on the matter unless the time is extended with the written consent of the applicant. The board shall not reconsider any decision made by it, except as provided for herein. Having once considered an application, the board shall not hear substantially the same application for one (1) year. (d) Any property owner aggrieved by any decision of the architectural review board may present to the city council a petition appealing such decision, provided such petition is filed within thirty (30) calendar days after the decision is rendered by the board. The city council shall schedule a public meeting and render a decision on the matter within sixty ( 60) calendar days of the receipt of the petition. The city council may reverse or modify the board's decision, in whole or in part, or it may refer the matter back to the board or affirm the decision of the board. (e) Immediately upon approval by the board or the city council, on appeal, of any erection, reconstruction, alteration, restoration or demolition, a certificate of appropriateness shall be made available to the applicant. A certificate of appropriateness shall be valid for a period of one (1) year from the date of the board's action, unless otherwise specified by the board or council. (f) In the case of disapproval of an application before the board, the board shall briefly state its reasons in writing and it may make recommendations to the applicant. In the case of disapproval accompanied by recommendations, the applicant may again be heard before the board, if he files an amended application that addresses the recommendations of the board within ninety (90) days. (Ord. No. 28611, ° 2, 4-27-87; Ord. No. 31038, ° 1, 6-15-92; Ord. No. 32036, ° 1, 6-20-94) Roanoke City Architectural Review Board February 14, 1997 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: 1422 Maple Avenue, S. W. Notice of Offer to Sell Pursuant to Section 36.1-33 l(c) of the Code of the City of Roanoke (1979), as amended, ("City Code"), and as Secretary to the City of Roanoke's Architectural Review Board, I am forwarding to you a copy of correspondence from Edward A. Natt, Esquire, Attorney for Mr. Ernest L. Baker, notifying the Secretary of the Architectural Review Board that the above referenced property is being listed for sale for $100,000 as of February 5, 1997. In accordance with Section 36.1-331 (b)(6)of the City Code, the property shall be offered for sale for twelve months. After that time period, if there ha~s been no bona fide binding contract executed, with reasonable assurance that the buyer is willing to preserve and restore the structure, the owner shall have the right to demolish the building. Respectfully submitted, Evelyn S. Lander, Secretary Architectural Review Board ArChitectural Review Board ,.,J~ary F. Parker, City Clerk Wilburn C. Dibling, Jr., City Attorney W. Robert Herbert, City Manager Paula Prince, Old Southwest, Inc. Edward A. Natt, Esquire Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 981-2344 L A '~I(/ OFFICES OSTERHOUDT. FERGUSON. N^TT. ^HE[~ON g ^GEE ^ PROFESSIONAL CORPOR. ATION CHARL£$ H, OST~.t:tHOUOT I~ICH^IrL $. FERGUSON IrOWAI~D A. NATT 1919 ELECTR. IC ROAD. SUITE I P. O. BOX 20068, R.O^NO KE. VI R. GI NIA 24018-0007 February 3, 1997 Evelyn S. Lander, Secretary Architectural Review Board City of Roanoke Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Re: 1422 Maple Avenue, SW-Maple Avenue Associates Dear Ms. Lander: Notice is hereby given pursuant to Section 36.1-331 of the Roanoke City Code that Maple Avenue Associates, owner of property at 1422 Maple Avenue, Southwest in the City of Roanoke, is placing the above property on the market for sale. The stated offering price shall be One Hundred Thousand Dollars ($100,000.00). The date the offer of sale is to begin shall be February 5, 1997 and the name of the real estate agent shall be Thom Hubard of Waldvogel, Poe & Cronk. Should you need further additional information, please advise. Very truly yours, MAPLE AVENUE ASSOCIATES Edward A. Natt EAN/laf cc: Mr. Thom Hubard Mr. Ernest Baker HEREBY ACKNOWLEDGE RECEIPT OF/~HIS LETTER. ~reta'ry, Architectural Review Board RECEIVED CITY OF ROAN(~ CLERKS OFFICE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT INTERDEPARTMENTAL COi~IL}~(~TI~.0 4 TO: FROM: Mary F. Parker, City Clerk Martha'l~.¥ranklin, Secretary, Roanoke City Planning Commission DATE: August 22, 1997 SUBJECT: Request from Charley Davis to rezoning property on Bullitt Avenue, S.E. Mary, I just wanted to let you know that I have closed the Commission's rezoning file on the above matter. Listed below is a chronology of events which transpired which I feel justify the closure of this file: June 4, 1996 Application Filed July 3, 1996 Planning Commission heard the matter and recommended denial July 15, 1996 Council public hearing held and matter was referred back to the Commission at the request of Mr. Natt, petitioner's attorney July 18, 1996 Mr. Natt sends written correspondence to Planning office verifying that the Commission will hear the matter on 9/4/96 August 12, 1996 Mr. Natt sends written correspondence to the Planning office asking the matter be continued for one additional month September 4, 1996 Mr. Natt sends written correspondence to the Planning office asking the matter be continued on the Commission's agenda (no date set out in this letter) January 10, 1997 I write a letter to Mr. Natt asking that he advise me of his intentions regarding this petition February 5, 1997 Mr. Natt advises that he would like a couple of weeks to work out the matter. July 16, 1997 I again write Mr. Natt and advise him that I will close the file on August 1st if I have not heard from him. Since July 16, 1997, I have not received any verbal or written correspondence from Mr. Natt and have therefore closed the file. CC: John R. Marlles, Chief, Planning and Community Development Rose Woodford, Executive Secretary MARY E PARKER, CMC/AAE Civj Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 22, 1996 File ~51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: At a regular meeting of the Council of the City of Roanoke held on Monday, July 15, 1996, a public heedng was held on the request of Charley Davis that a certain 0.477-acre tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, S. E., described as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Pursuant to the request of Edward A. Naif, Attorney, representing the petitioner, on motion, duly seconded and adopted, the matter was referred back to the City Planning Commission for further study and report to Council. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Carolyn H. Coles, Chairperson City Planning Commission July 22, 1996 Page 2 pc: Edward A. Naif, Attorney, 1919 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Noel Painter, 3661 Round Hill Avenue, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Dennis F. King, 302 Second Street, S. W., Roanoke, Virginia 24011 Mr. Jeffrey R. Fletcher and Ms. Elizabeth F. Mowles, P. O. Box 12063, Roanoke, Virginia 24022 Ms. Mary E. Logan and Ms. Patricia L. Jones, 504 Elm Avenue, S. E., Roanoke, Virginia 24013 Ms. Nannie M. Nelson, Mr. G. H. Ferris and Mr. Gordon L. Ferris, 501 Bullitt Avenue, S. E., Roanoke, Virginia 24013 Mr. and Mrs. Terry W. Robinson, P. O. Box 669 - Tax Department, Bristol, Tennessee 24203 Mr. and Mrs. Timothy W. Proffitt, Sr., 424 Bullitt Avenue, S. E., Roanoke, Virginia 24013 Ms. Lucille H. Bass, c/o Mr. Norvell W. West, 2424 Cornwallis Avenue, S. E., Roanoke, Virginia 24014 Mr. A. M. Krisman, P. O. Box 12701, Roanoke, Virginia 24027 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Willard N. Claytor, Director of Real Estate Valuation Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner, w/enclosures John R. Marlles, Agent, City Planning Commission, w/enclosures Evelyn D. Dorsey, Zoning Administrator, w/enclosures Martha P. Franklin, Secretary, City Planning Commission Roanoke City Planning Commission July 15, 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Request from Charley Davis, represented by Edward A. Natt, Attorney, that a tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, containing a total of 0.477 acres, more ore less, identified as Official Tax Map Nos. 4013504, 4013505, 4013517, 4013520, 4013521 and a portion of Official Tax Map Nos. 4013515 and 4013516, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Background: Purpose of the rezoning request is to place a tract of land containing a total of 0.4777 acres, more or less, into a zoning district category that will permit commercial development. The proffered site plan indicates that the existing two-story residential structure fronting on Bullitt Avenue is to remain and that the proposed new commercial structure fronting on Route 24 will be used as a "general office building." The specific commercial uses which the existing and proposed structures will be used for is not identified in the petition. Petition to rezone was filed on June 3, 1996. The following condition was proffered by the petitioner: "The property will be developed in substantial conformity with the concept plan prepared by Balzer and Associates for Charley Davis dated April 22, 1996, a copy of which is attached to the Petition for Rezoning as Exhibit A, subject to any changes required during site plan review." II. Current Situation: Planning staff recommended denial of the requested rezoning on the basis that the proposed rezoning would encourage strip commercial development along a major east/west thoroughfare (Route 24) in an area with restricted sight distance. In Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of the Council Page 2 addition, the Planning staff was concerned that the proposed rezoning would encourage additional commercial encroachment into the existing residential neighborhood and would create additional through traffic. Bo Planning Commission public hearing was held on Wednesday, July 3, 1996. Mr. Ed Natt, attorney, summarized the request. In responding to the Planning staffs concerns, Mr. Natt stated he did not believe the proposed rezoning would encourage any additional traffic. Mr. Natt indicated he did not believe the property was suitable for residential development. Mr. Natt also stated that he was willing to proffer that both parcels be restricted to office use. There were no citizens in the audience who spoke in favor or in opposition to the requested rezoning. III. Issues: Ao' Zoning of the subject parcels is RM-2, Residential Multifamily, Medium Density District. The surrounding zoning pattern in the area is as follows: to the north, south and east is RM-2, Residential Multifamily; to the west is C-2, General Commercial District. Land use of that portion of the site fronting on Route 24 is vacant, undeveloped. The portion of the site fronting on Bullitt Avenue contains a two-story residential structure in good condition. Surrounding land uses are as follows: to the east is a residential dwelling; to the west is an Exxon service station fronting on Route 24 and an automobile upholstery business fronting on Bullitt Avenue; to the south across Route 24 is a residential neighborhood; to the north across Bullitt Avenue is a residential neighborhood. Co Access to the property is proposed from Route 24 and Bullitt Avenue. The proffered site plan shows separate driveways connecting parking lots to both streets. Sight distance and heavy traffic are concerns for the proposed commercial development fronting on Route 24. The proposed access on Bullitt Avenue could increase traffic through the residential neighborhood. Utilities are existing and of adequate capacity to accommodate the proposed use of the subject property. Storm drain concerns and other engineering issues can be addressed and resolved during the comprehensive development plan review process. Buffering is required between commercial development and adjacent residential areas. The proffered concept plan does not show the required 10' wide landscape buffers along the easterly property line. Fo Neighborhood organization is the Southeast Action Forum. No comments have been received as of the writing of this report. Members of the Council Page 3 G. Alternatives: Ao IV. Comprehensive Plan recommends that: 1. Commercial development is carefully evaluated to ensure minimal conflict with residential areas. 2. Neighborhood character and environmental quality be protected. Strip commercial development along major traffic routes be discouraged. City Council deny 1. the rezoning request. Zoning of the subject parcel would remain RM-2, Residential Multifamily, Medium Density District. The existing residential structure would remain available for residential use. The proposed commercial development would not be allowed to occur. 2. Land use would remain vacant, undeveloped land along Route 24 and residential fronting on Bullitt Avenue. 3. Access and sight distance to the site would not be an issue. 4. .Utilities would be unaffected. 5. Buffering and screening would not be affected. 6. Neighborhood would not be affected. 7. Comprehensive Plan issues as set forth could be addressed at a later date. City Council approve the requested rezoning. 1. Zoning of the subject property would become conditional C-2, General Commercial District, and the proposed development of the site for general offices and unspecified general commercial uses would be allowed to take place. 2. Land use would be any use permitted in the C-2, General Commercial District. 3. Access and sight distance for the portion of the site fronting on Route 24 is a concern. The proposed driveway providing access to and from this portion of the site is located near a curved section of Route 24 which carries over Members of the Council Page 4 32,723 vehicles per day. The proposed access from Bullitt Avenue will encourage "cut through" traffic in the residential neighborhood to the north of the proposed site. Utilities are available to the property and of adequate capacity to serve the proposed uses and development of the property. Buffering and screening must be provided on the site in accordance with the requirements as set forth in the zoning ordinance. The proffered site plan does not show the required 10' wide landscape buffer along the easterly property line of the subject property. Neighborhood could be negatively affected by the proposed commercial development fronting on Bullitt Avenue and additional through traffic which would be encouraged. 7. Comprehensive plan issues as set forth would not be followed. IV. Recommendation: By a vote of 4-0 (Messrs. Bradshaw and Hill and Mrs. Duerk absent) the Roanoke City Planning Commission recommended denial of the requested rezoning. The proposed rezoning would encourage additional strip commercial along a major east/west thoroughfare in an area with limited sight distance. Respectfully submitted, Carolyn H. Coles, Chairman Planning and Community Development JRM:mpf enclosures cc: Assistant City Attorney Zoning Administrator Attorney for the Petitioner The Roanoke Times Ad Number: 62893601 Publisher's Fee: $121.80 OSTERHOUDT FERGUSON NATT 1919 ELECTRIC RD ROANOKE, VA 24018 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I~ (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 06/28/96 FULL RUN - Friday 07/05/96 FULL RUN - Friday Witness, this 8th day of July 1996 Authorized Signature NOTICE OF PUBUC HEARING TO WHOM it' MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of ROanoke (1979), as amended, the Coun- cil of the CIt~ of Roanoke hold a Public Hearing on Mon- day, July 15, 1996, at 7:00 p;m., In the Council Chamber in the.Municipal Building, 215 ChurCh Avenue, ~.W., on the question of rezoning from RM-2, Realdent~al MuM-family, Medium Density Distrlbt, to C-2, General Commemlel Dis- trict, the fo#owing pro~. That certcin 0.477-acre tract of land I~ng on the north side of Route 24, west of Fifth Street and south of BullRt Avenue, and bemtng Ofllcidi Tax Nos. 4013504, 4013505, 4013517, 4015520, 40/3521, and a portion of Offi- cial Tax Nos. 4013515 and 40/3516, subJ~ to .certain A coPY of this proposal is bvell- able for public inspection in the Office of the City CleriC, Room 456, Municipal Building. All pa~os in interest may appear on the alxwe date and be heard on the question. GIVEN under my bend this 26th day of June, 199~. Mary F. Parker, City Clerk. (393601) NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, July 15, 1996, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, $.W., on the question of rezoning from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, the following property: That certain 0.477-acre tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, and bearing Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 26~h day of ~.ne , 1996. Mary F. Parker, City Clerk. H:",NOTI CE'uN- DAVI S, 1 TO THE CITY CLERK OF TI-[E CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Charley Davis to rezone tract of land on Route 24, Bullitt and 5th, SE from RM-2 to C-2, conditional COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) TO-WIT: ) ) AFFIDAVIT ) below at their last known address: P~cel 4013522 4013518 4013506 Owner. Agent or Occupant City of Roanoke Noel Painter 4013523 Dennis and Bernice King 4013519 4013612 4013608 4012627 Jeffrey Fletcher c/o Stop In Food Stores Mary E. Logan Patricia Logan Jones Nannie M. Nelson G.H. and Gordon L. Ferris Timothy and Christine Proffit 4012626 4012625 Lucille H. Bass c/o Norvell W. West Avalon M. Krisman 4020401 Workman Oil Company 4020411 J. Richard and Barbara J. Willis Address 3661 Roundhill Avenue Roanoke, VA 24012 302 Second Street, SW Roanoke, VA 24011 3350 Laymantown Road Troutville, VA 24175 P. O. Box 12063 Roanoke, VA 24022 504 Elm Avenue, SE Roanoke, VA 24013 501Bullitt Avenue, SE Roanoke, VA 24013 424 Bullitt Avenue, SE Roanoke, VA 24013 2424 Cornwallis Avenue, SE RoanOke, VA 24014 5517Mt. Aco~a Drive San Diego, CA 92111 P. O. Box 12701 Roanoke, VA 24027 P. O. Box 566 Forest, VA 24551 1000 Mountain View Drive Vinton, VA 24179 The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 24th day of June, 1996, notices of a public hearing to be held on the 3rd day of July, 1996, on the rezoning captioned above to the owner or agent of the parcels listed 4020412 Don and Betty Arnold Box 111 Daleville, VA 24083 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 2nth day of June, 1996~/~..~ ~/~ My Commission Expires: ~ ~/j /~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 401, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Charley Davis has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on July 15, 1996, after due and timely notice thereof as required by S36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 401 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That certain 0.477-acre tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, and designated on Sheet No. 401 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, be, and are hereby rezoned from RM-2, Residential Multifamily, Medium Density District C-2, General Commercial District, subject to the proffers contained in the Petition filed in the Office of the City Clerk on June 1, 1996, subject to any changes required by the City during site plan review, and that Sheet No. 401 of the Zone Map be changed in this respect. ATTEST: City Clerk. H:\ORD\O-~-DAVI. 1 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virg/nia 24011-1:536 Telephone: (:540) 981-2541 Fax: (340) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 4, 1996 File #51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Edward A. Naif, Attorney, representing Charley Davis requesting that a tract of land located on the northerly side of Route 24, west of Fifth Street, and south of Bullitt Avenue, S. E., containing 0.477 acre, more or less, identified as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, C City Clerk MFP:sm Enc. Carolyn H. Coles, Chairperson City Planning Commission June 4, 1996 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council The Honorable C. Nelson Harris, Council Member-Elect, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015 The Honorable Carroll E. Swain, Council Member-Elect, 3434 Kershaw Road, N. W., Roanoke, Virginia 24017 The Honorable James O. Trout, Council Member-Elect, 2102 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Edward A. Natt, Attomey, Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C., 1919 Electric Road, S. W., Roanoke, Virginia 24018 l~a~n R. Marlles, Agent, City Planning Commission ha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney PETITION TO REZONE IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Re-zoning of a tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue in the city of Roanoke containing a total 0.477 acres, more or less, identified'as tax map parcels 4013504, 4013505, 4013517, 4013520, 4013521 and a portion of 4013515 and 4013516 according to tax maps of the city of Roanoke from Zoning District RM-2, Residential Multi- family, Medium Density District, to Zoning District C-2 General Commercial District, such re-zoning to be subject to certain conditions. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Charley Davis, owns land in the city of Roanoke containing 0.477 acres, more or less, located on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, known as official tax map nos. 4013504, 4013505, 4013517, 4013520, 4013521 and a portion of 4013515 and 4013516. Said parcel is currently zoned RM-2, Residential Multi-Family Medium Density District. A copy of the map of the property to be rezoned is attached as Exhibit A and the legal description is attached as Exhibit B. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the 0.477 acres, more or less parcel, be rezoned from RM-2, Residential Multi-Family District, to C-2, General Commercial District, subject to certain conditions set forth below. The Petitioner believes the re-zoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow the utilization of a parcel of land for commercial purposes in an area where commercial residential use in property fronting development. The immediately adjacent desirable for same. development the area on Rt. 24 property to situated on existing commercial is increasing. The existing is decreasing dramatically. The is best suited for commercial Bullitt Avenue is uses and is thus Petitioner hereby proffers and agrees that, if said tract is rezoned as requested, the re-zoning will belsubject to, and that the Petitioner will abide by, the following condition: The property will be developed in substantial conformity with the concept plan prepared by Balzer & Associates for Charley Davis dated April 22, 1996, a copy of which is attached to the Petition for Re-zoning as Exhibit A, subject to any changes required during site plan review. Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioner requests that the above described tract be rezoned as requested in accordance with the provisions of the zoning Ordinance of the City of Roanoke. Respectfully submitted this ~ day of ~~ · 1996. Respectfully submitted, dha~iey D;~vi S ? EXHIBIT EXHTBTT B LEGAL DESCRIPTION Beginning at a point on the westerly line of Fifth Street, on the northerly side of Rt. 24 (Bullitt Avenue) (Elm Avenue); THENCE S 82° 23' 58" W 152.40 ft. to a point; THENCE N 19° 14' 14" E 53.41 ft. to a point; THENCE N 80° 45' 46" W 4.71 ft. to a point; THENCE N 19" 14' 14" E 150 ft. to a point; THENCE S 80~ 45' 46" E 100 ft. to a point; THENCE S 9" 14' 14" W 150 ft. to a point; THENCE S 80" 45' 46" E 54.02 ft. to a point; THENCE S 9° 14' 14" W 9.27 ft. to the POINT AND PLACE OF BEGINNING. EXHIBIT C ADJOINING PROPERTY OWNERS TAX MAP NO.: 4013506 NOEL PAINTER 3661 Round Hill Avenue Roanoke, VA 24012 ZONE: TAX MAP NO.: 4013523 DENNIS F. & BERNICE C. KING 302 SECOND STREET S.W. ROANOKE, VA 24011 ZONE: TAX MAP NO.: 4013519 JEFFREY R. FLETCHER AND ELIZABETH FLETCHER MOWLES P. O. BOX 12063 ROANOKE, VA 24022 ZONE: TAX MAP NO.: 4013612 MARY E. LOGAN & PATRICIA LOGAN JONES 504 ELM AVENUE SE ROANOKE, VA 24013 ZONE: TAX MAP NO.: 4013608 NANNIE M. NELSON & G. H. & GORDON L. FERRIS 501 BULLITT AVENUE SE ROANOKE, VA 24013 ZONE: TAX MAP NO.: 4012722 TERRY WAYNE ROBINSON & TERI GAE P. O. BOX 669 - TAX DEPT. BRISTOL, VA 24203 ZONE: TAX MAP NO.: 4012627 TIMOTHY W. PROFFITT, SR. & C. CHRISTINE 424 BULLITT AVENUE SE ROANOKE, VA 24013 ZONE: TAX MAP NO.: 4012626 LUCILLE H. BASS c/o NORVELL W. WEST 2424 CORNWALLIS AVENUE SE ROANOKE, VA 24014 ZONE: TAX MAP NO.: 4012625 AVALON M. KRISMAN P. O. BOX 12701 ROANOKE, VA 24027 ZONE: z: \wpSO\steph\rez_dav. Hay: sse05/~O/96 (ooo,~l~ H.LXIS. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 1, 1996 File ~/~51 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C. 1919 Electdc Road, S. W. Roanoke, Virginia 24014 Dear Mr. Natt: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Chadey Davis that a certain 0.477-acre tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, described as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 40 13515 and 4013516, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, C-.-.-.-.-.-.-.-.-~ml Commercial District, subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of a notice of the public headng and an Ordinance with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attomey, at 981-2431. Copy of the City Planning Commission report will be forwarded at a later date. It will be rmee~ary for you, er your repr~e~, to be preaent at the July 18 public hearing. Failure to appear could reeult in a deferral of the requeet for rezoning until a keer date. Sincerely, Ma~J F. Pai~er, CMC/AAE City Clerk MFP:sm Enc. H:~REZONIN(~JULY.WPO MARY F. PARKER, C'~C/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 1, 1996 File #51 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C. 1919 Electric Road, S. W. Roanoke, Virginia 24014 Dear Mr. Naif: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Charley Davis that a certain 0.477-acre tract of land lying on the north side of Route 24, west of Fifth Street and south of Bullitt Avenue, described as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 4013516, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of a notice of the public headng and an Ordinance with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981- 2431. Copy of the City Planning Commission report will be forwarded at a later date. Sincerely, MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk Edward A. Naif, Attorney Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C. July 1, 1996 Page 2 pc: Mr. Noel Painter, 3661 Round Hill Avenue, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Dennis F. King, 302 Second Street, S. W., Roanoke, Virginia 24011 Mr. Jeffrey R. Fletcher and Ms. Elizabeth F. Mowles, P. O. Box 12063, Roanoke, Virginia 24022 Ms. Mary E. Logan and Ms. Patricia L. Jones, 504 Elm Avenue, S. E., Roanoke, Virginia 24013 Ms. Nannie M. Nelson, Mr. G. H. Ferris and Mr. Gordon L. Ferris, 501 Bullitt Avenue, S. E.,, Roanoke, Virginia 24013 Mr. and Mrs. Terry W. Robinson, P. O. Box 669 - Tax Department, Bristol, Tennessee 24203 Mr. and Mrs. Timothy W. Proffitt, Sr., 424 Bullitt Avenue, S. E., Roanoke, Virginia 24013 Ms. Lucille H. Bass, c/o Mr. Norvell W. West, 2424 Cornwallis Avenue, S. E., Roanoke, Virginia 24014 Mr. A. M. Krisman, P. O. Box 12701, Roanoke, Virginia 24027 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 4, 1996 File #51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Edward A. Natt, Attorney, representing Charley Davis requesting that a tract of land located on the northerly side of Route 24, west of Fifth Street, and south of Bullitt Avenue, S. E., containing 0.477 acre, more or less, identified as Official Tax Nos. 4013504, 4013505, 4013517, 4013520, 4013521, and a portion of Official Tax Nos. 4013515 and 401 3516, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, C City Clerk MFP:sm Enc. Carolyn H. Coles, Chairperson City Planning Commission June 4, 1996 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council The Honorable C. Nelson Harris, Council Member-Elect, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015 The Honorable Carroll E. Swain, Council Member-Elect, 3434 Kershaw Road, N. W., Roanoke, Virginia 24017 The Honorable James O. Trout, Council Member-Elect, 2102 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Edward A. Naif, Aifomey, Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C., 1919 Electric Road, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney H:~REZONINI3~AVI~.WI~O January 10, 1997 Mr. Edward A. Natt Osterhoudt, Ferguson, Natt, Aheron & Agee P. O. Box 20068 Roanoke, VA 24018-0007 Dear Mr. Natt: Subject: Charley Davis Rezoning On September 4, 1996, you sent John Marlles a letter requesting that the above-referenced rezoning be continued on the Roanoke City Planning Commission's agenda. From your September letter, I understand that your client has purchased additional property. If this additional property is to be considered part of the rezoning, an amended petition will have to be filed and the request re- advertised. On January 22, 1997, it will be six months since this request was referred back to the Commission by City Council. I am, therefore, requesting that you advise me by the end of this month, of your intentions relative to this request so that I can either close my file or reschedule the matter for hearing. Thanks for your cooperation and please give me a call if you have questions. Sincerely, /f CCi M~a~ F Parker, City Clerk John R. Marlles, Agent, Roanoke City Planning Commission Martha P. Franklin, Secretary Roanoke City Planning Commission