HomeMy WebLinkAboutCouncil Actions 09-03-96WHITE
33099
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 3, 1996
12:30 p. nr
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
Vice-Mayor Wyatt and Council
Member Harris were absent.
Recess and reconvene in the EOC Conference Room, Room 159, Municipal
Building South.
Ao
Joint meeting of the Roanoke City Council and the Roanoke City
Planning Commission. (12:35 p.m. - 1:50 p.m.)
B. Hearing of Citizens Upon Public Matters: None.
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 3, 1996
2:00 p. na
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. Vice-Mayor Wyatt arrived late.
The Invocation was delivered by The Reverend James E. Cook,
Associate Pastor, Trinity Missionary Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
2
MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA
AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456.
o
CONSENT AGENDA
C-1
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of City Council held on Monday, June 3,
1996, and Monday, June 17, 1996.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
A communication fi.om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #110-132 Executive Session.
3
C-3
C-4
A report of the City Manager requesting an Executive Session to discuss
legal matters requiring the provision of legal advice by counsel, specifically
being interpretation of loan documents and consideration of enforcement actions
to collect a debt owed to the City, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #104-132 Executive Session.
A communication from Mayor David A. Bowers with regard to the final
action of the Henry Street Revival Committee.
RECOMMENDED ACTION: Receive and file.
File #110-132-511
C-5
Qualification oft he following persons:
Martha P. Franklin as a Trustee of the City of Roanoke
Pension Plan, Board of Trustees, for a term ending June 30,
2000;
File #15-110-429
Joseph F. Lynn as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority to fill the unexpired
term of James O. Trout, resigned, ending August 31, 1999;
File #15-110-178
J. Stephen Shepard as a member of the Youth Services
Citizen Board for a term ending May 31, 1999; and
File #15-110-304
Mary S. Neal as a member of the Roanoke Arts Commission
for a term ending June 30, 1999.
File #15-110-230
RECOMMENDED ACTION: Receive and file.
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REGULAR AGENDA
0
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
ao
Other Hearing of Citizens:
Ms. Helen E. Davis, 35 Patton Avenue, N. E., and The Reverend
Charles T. Green, 1731 Hanover Avenue, N. W., requested that the
Gainsboro Branch Library remain open and functioning as a library
within the community.
File/t66-200-323
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed newspaper
articles regarding a proposed road widening in Old Southwest; viz:
one article stated that the road would be widened and a second
followup article stated that the City had deferred to the
neighborhood to abandon plans to widen several blocks of Franklin
Road due to objections by residents. She pointed out that residents
objected to the widening of Wells Avenue; however, they were told
that rules required a public hearing which was attended by persons
from throughout the Roanoke community, and based upon the public
hearing, Wells Avenue was widened. She stated that if Old
Southwest roads are not to be widened due to objections raised by
residents, were the rules changed for historic Gainsboro or were they
changed for Old Southwest. In the future, she requested that there
be consistency in the application of rules regardless of race, f'mancial
standing, or location.
File #20-66-77-165-200-216-227-514
With regard to the Gainsboro Branch Library issue, the City
Manager advised that a preliminary draft study report was released
to the public, the matter was not handled to his satisfaction, and he
would address the issue accordingly.
With regard to the Franklin Road issue, the City Manager advised
that Council, through the City Planning Commission, held a series of
public hearings on the Franklin Road improvement project, and
ultimately, a decision was made to terminate the project south of the
intersection between Elm Avenue and Franklin Road, and Council
adopted the final plan which was forwarded to the Virginia
Department of Transportation. He explained that the Traffic
Engineer, as he reviewed the repaving of certain sections of Franklin
Road, talked with Old Southwest neighborhood leaders regarding
two southbound lanes, that residents were concerned about the idea,
discussed the matter with the news media, and brought their
concerns to City Council. He pointed out that when the matter was
later brought to his attention, he was of the opinion that Council had
already taken a position on the matter and before proceeding further,
it should be determined if an additional road project is needed.
Therefore, he advised Old Southwest residents that the City must
abide by previous decisions of the Council and no formal proposals
would be submitted by City staff until a case could be made for an
additional road project.
The City Manager was requested to use all available resources of his
office to brief citizens and Council on the status of the Gainsboro
Branch Library and all other branch libraries in the City.
Ms. Bethel filed a newspaper article with the City Manager and
pointed out that the section of Franklin Road widening referred to in
the article is not the same section of Franklin Road which the City
Manager addressed in his remarks.
The remarks of Ms. Davis, Reverend Green and Ms. Bethel were
received and filed, and referred to the City Manager for appropriate
response.
4. PETITIONS AND COMMUNICATIONS:
a#
bo
Presentation by the Roanoke Redevelopment and Housing Authority with
regard to the Lincoln 2000 Community Revitalization Project. Council
Member James O. Trout, Council Liaison to the Roanoke Redevelopment
and Housing Authority. (30 minutes)
Adopted Resolution No. 33099-090396. (7-0)
File #72-132-178-200-405-488
Presentation with regard to the activity and continued success of the Cost
Collection Unit. Donald S. Caldwell, Commonwealth's Attorney.
(5 minutes)
Received and filed.
File 020-62-133
A communication from the Roanoke City School Board requesting
appropriation of $576,331.00 from the 1996-97 Capital Maintenance and
Equipment Replacement Fund for purchase of science textbooks adopted
for the current school year, technology software purchases, replacement
of school buses, and facility alterations and additions; and appropriation
of funds to certain school grant accounts; and a report of the Director of
Finance recommending that Council concur in the request.
Adopted Budget Ordinance No. 33100-090396. (7-0)
File #55-60-236-270-467-472
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
7
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending execution of an amendment to the
agreement with West End Center, Inc., providing for an additional
$9,000.00 grant of Community Development Block Grant funds for
acquisition of a new facility.
Adopted Budget Ordinance No. 33101-090396. (7-0)
File #60-236.296
2. A report recommending an amendment to the City Code to repeal
the requirement for a $5,000.00 bond for Class B and Class C
contractors.
Adopted Ordinance No. 33102-090396. (7-0)
File #24-32
A report recommending execution of an amendment to extend the
agreement with Wheelabrator Clean Water Systems, Inc., for an
additional one year term to remove, transport and dispose of
digested, lag##ned sludge from the Water Pollution Control Plant.
Adopted Ordinance No. 33103-090396. (7-0)
File #27
A report recommending transfer of $15,000.00 to support final
engineering design of the proposed box culvert replacement at
Th#mason Road, S. E.
Adopted Budget Ordinance No. 33104-090396. (7-0)
File 027-53-60-217-514
A report recommending transfer of $28,800.00 to pay the City's
share of the regional greenway coordinator's position.
Adopted Budget Ordinance No. 33105-090396. (7-0)
File #60-200-326-379
bo
DIRECTOR OF FINANCE:
1. A financial report for the month of July, 1996.
Received and filed.
File #1-10
A report with regard to fimding options for annual cost of living
increases for City retirees participating in the Vir~nia Retirement
System.
Adopted Resolution No. 213106-090396. (7-0)
File #60-121-429
6. REPORTS OF COMMITTEES:
A report of the bid committee recommending award of a lump sum
contract to Infilco Degremont, Inc., for the sum of $3,938,852.00, for a
two-stage biological aerated filter treatment system at the Water Pollution
Control Plant; and transfer of funds in connection therewith. Council
Member John H. Parrott, Chairperson.
Adopted Budget Ordinance No. 33107-090396 and Ordinance No.
33108-090396. (7-0)
File 027-60
A report of the Water Resources Committee recommending acquisition
of certain easements needed by the City for the Luck Avenue Storm Drain
Project. Council Member James O. Trout, Vice-Chairperson.
Adopted Ordinance No. 33109-090396. (7-0)
File #27-28-468
do
A report of the Water Resources Committee recommending execution of
license agreements with Norfolk and Western Railway Co., for the Tinker
Creek Interceptor Sewer System. Council Member James O. Trout, Vice-
Chairperson.
Adopted Ordinance No. 33110-090396. (7-0)
File #27-65-223-322-468
A report of the Water Resources Committee recommending acquisition
of all property fights needed by the City for construction of the Montelair
and Lower North Lakes Detention Basins, in connection with the Peters
Creek Flood Reduction Project; and transfer of funds in connection
therewith. Council Member James O. Trout, Vice-Chairperson.
Adopted Budget Ordinance No. 33111-090396 and Ordinance No.
33112-090396. (7-0)
File #2-30-53-60-217-237-468-514
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 33098, on second reading, rezoning a tract of land located
on the northerly side of Lee Highway and the westerly side of Aerial Way
Drive, S. W., containing 16.30 acres, more or less, identified as a portion
of Official Tax No. 5200122, fi.om LM, Light Manufacturing District, to
RM-2, Residential Multi-family, Medium Density District, subject to
certain conditions proffered by the petitioner.
Adopted Ordinance No. 33098-090396. (7-0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
l0
Inquiries and/or comments by the Mayor and Members of City Council.
Council authorized City staff to abstain from voting on the proxy to
the question of whether or not Trigon Blue Cross Blue Shield should
go public in a stock offering or stay as a mutual company; and
secondly, that the City declare that it will take stock in lieu of cash if
the company is permitted to demutualize. Vice-Mayor Wyatt
abstained from voting.
File #58-501
Council Member Trout advised that the Solid Waste Collection and
Disposition Study Committee will hold its first meeting on Monday,
September 9 at 9:00 a.m., in the EOC Conference Room.
File #110-144
Council Member Swain advised that during 1996-97 budget study, it
was his understanding that the City would conduct a study to
determine if labor by non-violent criminals from the jail system could
be used to supplement bulk refuse collection efforts in the City;
however, no report has been received to date. He referred to an area
in close proximity to the Municipal Building where bulk refuse items
have been allowed to accumulate over a period of time, as well as a
pile of brush in close proximity to his residence which has not been
cleaned up due to the illness of the property owners. He stated that
City crews traveling throughout Roanoke's neighborhoods could
report bulk items that nccd to be collected, and added that there is a
perception by some citizens that certain sections of the City are
treated differently.
The City Manager advised that a brief'mg will be presented to
Council at its September 16 meeting with regard to bulk refuse
collection efforts and Council's concurrence will be requested in a
public participation process that is proposed to commence on
September 30; he would be pleased to brief Council Member Swain
on the issue of use of prison labor for bulk refuse collection; and bulk
refuse items referred to by Council Member Swain will be removed
upon receipt of specific locations.
File #66-132-144-123-488
Council Member Harris referred to a communication under date of
August 23, 1996, addressed to the Mayor from the Chairperson of
the Roanoke City School Board with regard to delay of the capital
bond referendum until the fall of 1997, and the complications the
delay will create for the School Board in keeping on track with
middle school renovations. He requested that the communication be
referred to the City Manager and the Director of Finance to discuss
other funding options, with a foilowup report to Council and the
School Board.
File #53-1:}2-467
Vice-Mayor Wyatt suggested that a citizens' advisory committee be
appointed composed of representatives from throughout the City to
make recommendations regarding Roanoke's overall parks system;
whereupon, the City Manager advised that funds will be
recommended in the Capital Maintenan.ce and Equipment
Replacement Program for City-wide participation in a formal parks
plan to be completed in 1996.
File #67-110-132-270
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
Expiration of the two-year terms of Mary F. Parker, City Clerk; James D.
Grisso, Director of Finance; Robert H. Bird, Municipal Auditor; and
Wilburn C. Dibling, Jr., City Attorney, on September 30, 1996.
10.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Reappointed Mary F. Parker, City Clerk; James D. Grisso, Director of
Finance; Robert II. Bird, Municipal Auditor; and Wilburn C. Dibling, Jr.,
City Attorney, for terms of two years each, ending September 30, 1998.
File 01-38-83-280
Appointed David T. Altman as a Trustee to the City of Roanoke Pension
Plan, Board of Trustees, for a term ending June 30, 1998.
File #15-110-429
Reappointed Carolyn M. Johnson as a Commissio.ner of the Roanoke
Redevelopment and Housing Authority for a term ending August 31, 2000.
File #15-110-178
Appointed H. Victor G. ilchrist as a Commission.er of the Roanoke
Redevelopment and Housmg Authority for a term endmg August 31, 2000.
File #15-110-178
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 3, 1996
12:00 noon
A joint meeting of the Roanoke City Council and the Vinton Town Council was
called to order at 12:00 noon, on Monday, June 3, 1996, at the Vinton War Memorial,
814 East Washington Avenue, Vinton, Virginia, pursuant to Resolution No. 32952-
052096, Mayor David A. Bowers presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Council Members
Elizabeth T. Bowles, Delvis O. McCadden, John H. Parrott, William White, Sr.,
Linda F. Wyatt and Mayor David A. Bowers ..................................................... 6.
ROANOKE CITY COUNCIL MEMBERS ABSENT: Council Member
Wendell H. Butler- ................................................................................. 1.
OFFICERS PRESENT REPRESENTING ROANOKE CITY: W. Robert Herbert,
City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Sandra H. Eakin, Deputy
City Clerk.
VlNTON TOWN COUNCIL MEMBERS PRESENT: Council Members Robert R.
Altice, C. Buford Barton, Joseph L. Bush, Jr., and Mayor Charles R. Hill .............. -4.
VINTON TOWN COUNCIL MEMBERS ABSENT: William E. Obenchain, Jr.--1.
OFFICERS PRESENT REPRESENTING TOWN OF VlNTON: B. Clayton
Goodman, III, Town Manager; Carolyn S. Ross, Town Clerk; Steve Wills, Assistant
Town Attorney; and Shona Ringgenberg, Finance Director/Town Treasurer.
The meeting was opened with a prayer by Vinton Mayor Charles R. Hill.
Following lunch, the business portion of the meeting commenced at
12:45 p.m.
Mayor Bowers referred to the Greenways project, which is a regional effort
between Roanoke City, Roanoke County and the Town of Vinton, with the first
proposed area to be from Downtown Roanoke to the Mill Mountain Star. He advised
that the City has funded its share of the cost for the Greenways Coordinator.
Habitat for Humanity_:
Mayor Bowers referred to the Habitat for Humanity project and stated it is a
worthwhile program which has built affordable homes for the poor and
disadvantaged, mostly in the City of Roanoke; and the housing is welcome, needed
infill housing. He urged the Town of Vinton to continue working with Habitat for
Humanity to identify sites for homes in Vinton.
Mayor Hill advised that the VintonTown Council will include this matter as an
item of discussion on their agenda.
Trans_oortation District:
Mr. Herbert addressed the matter of a Transportation District in the Roanoke
Valley and asked Stephen A. Mancuso, General Manager of Valley Metro, to provide
an update on how Roanoke fits in with the rest of the State.
Mr. Mancuso advised that the whole issue of a Transportation District involves
the loss of federal funding and the City began to look at new sources of funding to
replace the lost funds; that the City went to the General Assembly and asked for
authorization for a tax on the sale of fuel and the effort failed; that other areas in the
State have similar initiatives and failed also; that the Transportation Association will
meet and rethink the matter and make plans to go before the General Assembly next
year. He stated there is a study approved by the General Assembly to look at this
issue and transportation in general; that current revenues are not sufficient to
support the Valley Metro bus system; that the system had fifty percent of its funding
cut from the federal government this year, and in two or three years the funds will
go to zero. He stated that the loss of all federal funds will require the City to look for
alternative sources of funding in order to maintain the current level of services.
Mr. Herbert stated that Valley Metro will continue to provide the same level of
service to Vinton and requested that the Town of Vinton support the City of Roanoke
in its efforts.
Mayor Hill advised that the Town of Vinton will contact Mr. Mancuso for more
information regarding Vinton ridership and other matters relating to the bus service.
Hicjher Education Center:
Mayor Bowers addressed the matter of a Higher Education Center proposed
for Downtown Roanoke and recognized Vice-Mayor William White, Sr., for a briefing
on the matter.
3
Mr. White advised that the Higher Education Center concept is a center that
would benefit all citizens in the Roanoke Valley; that Senator John S. Edwards was
instrumental in getting the discussion started about the concept; it is still a
conceptual project; the concept is to have a central location where the higher
education needs of the Valley are met; and he requested that the officials of the
Town of Vinton provide support and input for the concept.
Mayor Hill agreed that the Roanoke Valley is long overdue in four-year degree
training and the higher education system, and stated he believes all the Valley
governments should work together to bring this about.
Employee Health Care:
Mayor Bowers advised there is an administrative team comprised of
representatives from Roanoke City and Roanoke County working towards studying
the cost of combining the employee health care systems, and invited the Town of
Vinton to participate.
Mayor Hill advised that the Vinton Town Manager has been informed of the
progress and it is his understanding that at the appropriate time Bob Herbert and
Elmer Hodge will notify the Town of Vinton of the necessary details.
Reqional Sports Authority:
Mr. McCadden advised that he believes one thing the Valley needs to promote
in addition to citizen activity and tourism is a Regional Sports and Recreation
Authority; he believes the need exists to bring recreational events in as a regional
effort; and he will ask the local governments to support the effort by providing
funding for it. He stated it is time for the Roanoke Valley to look to the future from
the standpoint of entertaining the citizens as well as the tourism standpoint.
Town/City Entranceways:
Mr. Bush referred to the condition of the entrances and exits between the
Town of Vinton and the City of Roanoke, and stated that he is concerned about the
impression the entranceways make to tourists on their way to Smith Mountain Lake,
the Parkway or other destinations; and the Town is looking into ways to improve the
entrances to the Town and the City to make a good impression. He specifically
referred to the condition of the paving and bridge near Precision Fabrics Group, Inc.,
and the paving near Thrasher Park on Gus Nicks Boulevard; and encouraged the
Town and the City to work together to improve the entrances leading into and from
the City of Roanoke and the Town of Vinton.
4
Mayor Hill requested that the City Manager and the City's Director of Public
Works work with the Town Manager to address this issue, including the areas of
Walnut Avenue, Gus Nicks Boulevard, Wise Avenue and Route 24.
Mayor Hill expressed appreciation to the Mayor and Members of City Council
for their willingness to meet with the Vinton Town Council, and suggested that the
two bodies continue to meet on a quarterly basis.
Mayor Bowers expressed appreciation to Mayor Hill and the Members of
Vinton Town Council for their hospitality.
HEARINGS OF CITIZENS UPON PUBLIC MATTERS: None.
At 1:30 p.m., the Mayor declared the meeting in recess until 2:00
p.m.
At 2:00 p.m., the Roanoke City Council meeting reconvened in
the Council Chamber, fourth floor, Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with the following Council Members in
attendance:
PRESENT: Council Members Elizabeth T. Bowles, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers ................................................................ 6.
ABSENT: Council Member Wendell H. Butler ...................1.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; Sandra H. Eakin,
Deputy City Clerk; Robert H. Bird, Municipal Auditor; and Willard N.
Claytor, Director of Real Estate Valuation.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
5
ACTION:
ACTION'
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for an Executive Session to
discuss a personnel matter, being the appointment of a person to fill
the unexpired term of the City Treasurer; and to discuss personnel
matters with regard to vacancies on various authorities, boards,
commissions and committees appointed by Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, March 4, 1996, and Monday, March 18, 1996, were before the
body.
(For full text, see minutes on file in the City Clerk's Office.)
Mrs. Bowles moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mr. McCadden and adopted by the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................. -6.
NAYS: None ................................................................... 0.
(Council Member Butler was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
6
ACTION:
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. McCadden and adopted by the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................. 6.
NAYS: None .............. 0.
(Council Member Butler was absent.)
CITY TREASURER-COUNCIL-CITY EMPLOYEES-PERSONNEL
DEPARTMENT: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to discuss a
personnel matter, being the appointment of a person to fill the
unexpired term of the City Treasurer, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss a personnel matter,
being the appointment of a person to fill the unexpired term of the City
Treasurer, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950),
as amended. The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............. 6.
NAYS: None- 0.
(Council Member Butler was absent.)
BUILDINGS/BUILDING DEPARTMENT-HOUSING/AUTHORITY-
PUBLIC WORKS-PLANNING: A report of the City Manager requesting
that the matter relating to a Rental Inspection Program be continued
until the meeting of Council on Monday, June 17, 1996, advising that
representatives of the City Administration and a Task Force from the
7
ACTION:
ACTION:
Regional HouSing Network continue to work at clarifying some of the
details in the program and translating them into appropriate language
for ordinances and resolutions to be presented to Council, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request to
continue the matter until June 17, 1996. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................................................ 6.
NAYS: None ................................................................... -0.
(Council Member Butler was absent.)
COMMITTEES-OATHS OF OFFICE-YOUTH: A report of
qualification of Carolyn L. Word as a member of the Youth Services
Citizen Board, for a term ending May 31, 1999, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers .............................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Butler was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMPLAINTS-ZONING: The Reverend Shadrack Brown, Jr., 3431
Kershaw Road, N. W., addressed Council with regard to the City's
Zoning Regulations requiring a special exception to be granted by the
Board of Zoning Appeals for tents used for public assembly, and
8
ACTION:
ACTION:
ACTION:
specifically expressed concern with regard to the procedure required
by the City to obtain a permit to erect tents for religious services. He
stated that the process is lengthy and time consuming and feels that
the time involved should be shortened; it takes approximately one and
one-half months to get permission from the City of Roanoke to erect a
tent; other localities such as Norfolk, Virginia Beach and Richmond do
not require such a lengthy process; and he requested that the City
consider changes to its procedure.
The City Manager stated that he had an opportunity to discuss
the matter with Reverend Brown and advised that an internal team has
been set up to review the matter and it is anticipated that staff will be
in a position to present a briefing to Council in August outlining some
potential new options.
Without objection by Council, the Mayor advised that the matter
would be referred to the City Manager for study, report and
recommendation to Council.
OTHER HEARINGS OF CITIZENS:
SCHOOLS: Mr. Bill Ballentine, 3321 Birchwood Street, N. E.,
addressed Council with regard to the renovation of Breckinridge Middle
School, advising that the renovation will cause one more school to slip
away from Roanoke unheralded; that the school was the home of
William Fleming High School from 1933 to 1961, and the alumni of the
old William Fleming High School feel disenfranchised and alienated
from the school; and he appealed to Council for proper recognition of
the old William Fleming High School.
Mayor Bowers advised that under the laws of the Commonwealth
of Virginia, matters involving the schools are under the jurisdiction of
the School Board, which would be the proper forum for Mr. Ballentine's
remarks.
Without objection by Council, the Mayor advised that the remarks
of Mr. Ballentine would be received and filed.
ZONING: Mr. Parrott referred to the previous action by Council
at its meeting on Monday, May 20, 1996, denying the request of
Douglas E. Caton to rezone certain property fronting on Orange Avenue
and King Street, N. E. Mr. Parrott moved that Council reconsider the
application to rezone a portion of a certain tract of land fronting on
Orange AvenUe and King Street, N. E., being Official Tax Nos. 7090506
and 7090501, from C-2, General Commercial District, and RS-3,
Residential Single-family District, to RM-2, Residential Multi-family
District, subject to certain conditions proffered by the petitioner; that
a public hearing be scheduled for July 15, 1996, at 7:00 p.m.; and that
the staff reissue all required public notices of such hearing at the
expense of the petitioner. The motion was seconded by Mr. White.
Mr. Parrott advised that his purpose for asking for a
reconsideration of the matter is because following the City Council
meeting at which the request was denied, it became apparent to him
that all avenues in trying to work out this matter had not been fully
explored between the petitioner and the City Planning Commission, and
he would like to give the petitioner and the City Planning Commission
an opportunity to meet and discuss other alternatives, and bring back
other alternatives to Council.
Mayor Bowers stated he has been advised that since the public
hearing there was an objection from a citizen, and since that time, there
has been some further discussion between the developer and that
citizen, and that perhaps given a few more days the matter may be
resolved.
David C. Helscher, Attorney for the petitioner, advised that his
client appreciates Council's willingness to reconsider this matter; they
have been in contact with the citizen who opposed the request and it
is felt this additional time will afford them an opportunity to find a
common ground, and they are confident the objections can be
overcome.
ACTION:
Ms. Linda Manns advised that she and her husband, Thomas
Manns, are continuing discussions with the petitioners and believe they
will be able to work out an agreement.
The motion offered by Mr. Parrott, seconded by Mr. White, to
reconsider the rezoning matter, was approved with Mr. McCadden
voting no.
l0
ACTION:
PETITIONS AND COMMUNICATIONS:
ACTS OF ACKNOWLEDGEMENT-ROANOKE BAR ASSOCIATION:
A communication from Mayor David A. Bowers advising that James N.
Kincanon, former City Attorney, has served as Secretary-Treasurer of
the Roanoke Bar Association for more than 50 years, and requesting
Council's adoption of the proper measure honoring Mr. Kincanon, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#32960-060396) A RESOLUTION recognizing and commending
James N. Kincanon for more than fifty years of service as Secretary-
Treasurer of the Roanoke Bar Association.
(For full text of Resolution, see Resolution Book No. 58, page 436.)
Mr. Parrott moved the adoption of Resolution No. 32960-060396.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers .6.
NAYS: None .0.
(Council Member Butler was absent.)
BUDGET-CMERP-SCHOOLS-EQUIPMENT: A communication
from the Roanoke City School Board requesting appropriation of
$125,976.00 from the 1995-96 Capital Maintenance and Equipment
Replacement Fund, to purchase technology software based on school
requests, replace an overage maintenance vehicle, make facility repairs
resulting from winter storm damage, meet ADA access requirements,
and purchase furniture and equipment for Jackson Middle School and
the new modular additions; and appropriation of $110,000.00 to the
Schools' General Fund for additional cafeteria revenues to recognize
the higher level of participation in the student lunch program and the
resulting higher level of expenses required for food purchases, was
before Council.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, advising that this is the
ninth and final appropriation of the School Board's fiscal year 1995-96
Capital Maintenance and Equipment Replacement Program funding of
$2,394,036.00, was also before Council.
(For full text, see reports on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32962-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 438.)
ACTION:
Mr. McCadden moved the adoption of Ordinance No. 32962-
060396. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers 6.
NAYS: None ...................................................................... 0.
(Council Member Butler was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-PUBLIC WORKS-
PLANNING-GRANTS: The City Manager submitted a written report
advising that on May 8, 1995, pursuant to Resolution No. 32476-050895,
Council authorized the Roanoke Redevelopment and Housing
Authority's 1995-96 HOME activities and funding as part of the
Consolidated Plan approved for submission to the U. S. Department of
Housing and Urban Development (HUD); Council authorized the City
Manager to execute an agreement with the Housing Authority to
implement the Authority's 1995-96 HOME activities, pursuant to
Resolution No. 32602-081495; and funding for the following three
housing rehabilitation programs is included in the Housing Authority's
agreement:
Owner-Occupied Rehabilitation for the
elimination of substandard conditions in owner-
occupied houses.
Purchase-Rehabilitation - for the purchase and
rehabilitation of deteriorated houses to be occupied
by the buyer.
Rental Rehabilitation for the rehabilitation of
substandard rental properties.
Financing for the abovelisted programs combines the City's HOME
funds with Urban Rehabilitation Program loan funds allocated to the
City by the State.
It was further advised that applications for the Owner-Occupied
Rehabilitation and Purchase-Rehabilitation programs exceed HOME
funding allocated in the Agreement for these activities; applications for
the Rental Rehabilitation Program leave $50,000.00 uncommitted from
the HOME funds allocated in the Agreement for this activity; access to
State Urban Rehabilitation loan funds expires on or shortly after
June 30, 1996; and Council must authorize amendment of the Roanoke
Redevelopment and Housing Authority Agreement in order to make the
unused Rental Rehabilitation funding available to the other two
programs.
The City Manager recommended that he, or the Assistant City
Manager, and the City Clerk, be authorized to execute and attest,
respectively, Amendment No. 2 to the 1995-96 HOME Agreement with
the Roanoke Redevelopment and Housing Authority, in a form to be
approved by the City Attorney; and the transfer of HOME funds as
follows:
13
$50,000.00 from 1993 HOME RRHA, Account No. 035-052-
5301-5236 to 1993 HOME RRHA, Account No. 035-052-
5301-5260.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#32963-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 440.)
Ms. Wyatt moved the adoption of Ordinance No. 32963-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ~.
NAYS: None ................................................................... -0.
(Council Member Butler was absent.)
Ms. Wyatt offered the following resolution:
(#32964-060396) A RESOLUTION authorizing execution of
Amendment No. 2 to a HOME Investment Partnerships Program
Subrecipient Agreement between the City and the City of Roanoke
Redevelopment and Housing Authority, dated August 15, 1996, for
funding of the rehabilitation of certain properties from HOME funds.
(For full text of Resolution, see Resolution Book No. 58, page 441.)
Ms. Wyatt moved the adoption of Resolution No. 32964-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
14
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers 6.
NAYS: None ................................................................. 0.
(Council Member Butler was absent.)
BUDGET-WORKERS COMPENSATION: The City Manager
submitted a written report advising that Workers' Compensation is
defined as "exclusive remedy, under law, for all covered employees for
compensating injuries and occupational diseases arising in the course
of and within the scope of employment"; the City is entirely self-insured
for Workers' Compensation liability; funding has been budgeted for the
current fiscal year to cover worker's compensation wage and medical
payments, which types of fringe benefits are budgeted as a lump sum
in the non-departmental category because annual charges for each
department are difficult to accurately project; workers' compensation
expenditures for fiscal year 1995-96 are projected to be approximately
$700,000.00, which is based on actual expenditures through April 30,
1996, and projected expenditures for May and June, 1996; and funding
to cover' fiscal year 1995-96 Workers' Compensation claims is adequate
and needs to be allocated to departmental accounts from the non-
departmental category.
The City Manager recommended that Council authorize the
transfer of $700,000.00 to cover workers' compensation claims during
the current fiscal year, as follows:
Workers Compensation - Wages, Account No. 001-004-
9110-1135, $350,000.00; and
Workers Compensation - Medical, Account No. 001-004-
9110-1140, $350,000.00.
(For full'text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#32965-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 442.)
15
ACTION:
Mr. White moved the adoption of Ordinance No. 32965-060396.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................................................... -6.
NAYS: None. O.
(Council Member Butler was absent.)
BUDGET-PUBLIC WORKS-CITY EMPLOYEES-FLEET
MAINTENANCE FUND-SNOW REMOVAL-STREETS AND ALLEYS: The
City Manager submitted a written report advising that $455,813.00 was
expended for overtime salaries, supplies, chemicals, and contract
services during the months of December 1995 and January and
February 1996 for snow removal operations; 1995-96 budget included
$96,449.00 for snow removal from the City streets and rights-of-way for
overtime salaries, supplies and chemicals; on March 4, 1996, Council
authorized the transfer of $330,716.00 to the Snow Removal accounts;
$16,688.00 has been expended in excess of the total appropriations,
after final charges were made to line item accounts; 1,000 tons of de-
icing salt needs to be purchased to fully restock the salt storage facility
prior to the 1996-97 snow season; and snow removal equipment needs
to be repaired and components replaced, i.e., snow blades, cuffing
edges, etc.
The City Manager recommended that Council authorize the
transfer of $75,000.00 to the following Snow Removal accounts:
Overtime Wages
Expendable Equipment
Motor Fuels & Lubricants
Chemicals
Materials Control
Fleet Management
001-052-4140-1003
001-052-4140-2035
001-052-4140-2038
001-052-4140-2045
001-052-4140-7010
001-052-4140-7025
4,108.00
14,428.00
2,421.00
47,O00.O0
3,438.00
3.605.00
$75,000.00
16
ACTION:
Funding Sources:
1996 Snow Storm
Recovered Costs
(001-020-1234-0714)
(001-024-3310-8005)
$25,000.00
50.000.00
$75,000.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32966-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 445.)
Mr. Parrott moved the adoption of Ordinance No. 32966-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................... 6.
NAYS: None ..................................................................... -0.
(Council Member Butler was absent.)
OCCUPATIONAL NURSE-CITY EMPLOYEES-PERSONNEL
DEPARTMENT-LEASES: The City Manager submitted a written report
advising that the sublease with C. W. Francis & Son, Inc., for additional
office space required by the Occupational Health Nurse was authorized
on October 23, 1995, pursuant to Ordinance No. 32724-102395;
additional space was needed to temporarily relieve over-crowding until
a permanent facility is ready for occupancy; initial term of the sublease
was for a period of six months, to continue on a month-to-month basis
thereafter, with a 30 day termination provision; and the initial term of
the sublease expired on May 31, 1996.
It was further advised that C. W. Francis & Son, Inc., t/a Francis
Realtors, is no longer the sublessor due to the death of James L.
Trinkle; the estate of James L. Trinkle is now the owner and lessor,
through Francis Realtors as Agent; Personnel Management needs to
17
ACTION:
assure the right to continued use of the space for at least one
additional year; Lessor has agreed to extend the lease at the same rats
for a one year period, expiring May 31, 1997; the City would be
responsible for maintenance and service required in maintaining the
heating and air conditioning units, except for any major repairs in
excess of $500.00, which will be the responsibility of the Lessor; lease
provides that both landlord and City agree to indemnify and hold
harmless the other from and against any loss, damage or liability
occasioned by or resulting from any willful or negligent act on its part;
the rental rate will remain $600.00 per month for the 2,525 square feet,
which calculates to be $2.85 per square foot per year, which is
considered to be an exceptionally good price for space of this type; and
the Lessor has also agreed to an option to renew for two additional one
year terms, at the rate of $1,200.00 per month.
The City Manager recommended that Council authorize a new
lease between the City and the Estate of James L. Trinkle, in a form to
be approved by the City Attorney, for an initial term of one year at the
rate of $600.00 per month, beginning June 1, 1996, with an option to
renew for two additional one-year terms, at the rate of $1,200.00 per
month.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(#32967-060396) AN ORDINANCE authorizing proper City
officials to execute a lease agreement with the Estate of James L.
Trinkle for use of office space at 120 West Kirk Avenue, by the
Occupational Health Nurse, upon certain terms and conditions, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 446.)
Mrs. Bowles moved the adoption of Ordinance No. 32967-060396.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
18
AYES: Council Members Bowles, McCadden, Parrott, White
and Wyatt ................................................................. 5.
NAYS: None .0.
(Council Member Butler was absent.) (Mayor Bowers abstained from
voting.)
HOUSING/AUTHORITY-PUBLIC WORKS-PLANNING-GRANTS-
ARCHITECTURAL REVIEW BOARD-ECONOMIC DEVELOPMENT: The
City Manager submitted a written report advising that the Historic
Building Matching Facade Grant Program is a Community Development
Block Grant (CDBG) funded program authorized by Council, pursuant
to Resolution No. 32476-050895, adopted on May 8, 1995, for the
purpose of encouraging the preservation and rehabilitation of historic
structures in the City of Roanoke by providing a financial incentive; and
program guidelines include the following:
eligible structure must be in an H-l, Historic
District;
maximum grant amount is $5,000.00 per building;
and
facade design must meet Secretary of the Interior
Standards for Rehabilitation of Historic Buildings
and must be approved by the Architectural Review
Board.
It was further advised that Briar Oak Investments, II, L.L.C., has
applied for two facade grants of $5,000.00 each to rehabilitate two
buildings located at 15 East Salem Avenue, described as Official Tax
Nos. 4010309 and 4010311, which buildings are located within the H-l,
Historic District, and currently vacant; rehabilitation of the buildings
will create 24,000 square feet of office and retail commercial space in
downtown, with new jobs to be created; design plans for exterior
rehabilitation of the buildings have been approved by the City's
Architectural Review Board and are consistent with Secretary of the
Interior's Standards; and exterior plans include rehabilitation of the
building walls, storefront, windows and installation of awnings.
The City Manager recommended that he be authorized to execute
an agreement with Briar Oak Investments, II, L.L.C., for the provision of
$10,000.00 in Community Development Block Grant Matching Facade
Grant Funds for rehabilitation of the buildings located at 15 East Salem
Avenue.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#32968-060396) A RESOLUTION authorizing the City Manager
to execute an agreement with Briar Oak Investments, II, L.L.C., to
provide funding for reimbursement of expenses associated with
rehabilitation of buildings in connection with the CDBG Matching
Facade Grant Fund Program, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 58, page 447.)
Mr. Parrott moved the adoption of Resolution No. 32968-060396.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................... -6.
NAYS: None ..................................................................... -0.
(Council Member Butler was absent.)
TRAFFIC-STATE HIGHWAYS-PUBLIC WORKS-INDUSTRIES-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that on January 16, 1996, Council approved Resolution No.
32810-011696, which authorized the City Manager to apply to the
Virginia Department of Transportation (VDOT)for roadway construction
funds to provide industrial access for Roanoke Electric Steel
Corporation; application was made on January 22, 1996, for a 0.17 mile
project that would link Roanoke Electric Steel to the second phase of
the Peters Creek Road Expansion Project (soon to be under
construction); City and VDOT staffs have worked together during the
past few months to refine the industrial access road application to
improve its opportunity for approval by the Commonwealth
Transportation Board; issues such as the connection from the Roanoke
Electric Steel property to the access road, employment impact, and
2O
adjacent land use have all been evaluated to VDOT's apparent
satisfaction; truck traffic generated by Roanoke Electric Steel is the
only remaining issue; VDOT insists that before the road application can
be recommended for Commonwealth Transportation Board approval,
the City must give VDOT satisfactory assurances that all truck traffic
for Roanoke Electric Steel will be eliminated on Westside Boulevard
(their current access road); in order to accomplish this, the City will
need to furnish VDOT with a bond in the amount of the project, which
guarantee needs to be for a three-year period beginning on the date of
the funding allocation; Roanoke Electric Steel will need to make a good
faith effort during that time to change their internal roadway operations
to enable all trucks to connect to the proposed industrial access road;
as a result of said changes, the City could then, with signage, restrict
all through trucks from using the appropriate portion of Westside
Boulevard; and if Roanoke Electric Steel's trucks are not eliminated
from Westside Boulevard by the end of the three-year period, forfeiture
of the bond would result (the actual bond would not be needed until
construction is set to begin and, therefore, will be for less than three
years).
The City Manager recommended that Council adopt a resolution
indicating that all Roanoke Electric Steel trucks will be eliminated from
Westside Boulevard within three years from the date of the funding
allocation for the proposed industrial access road, and that Westside
Boulevard will be posted by the end of that three-year period to prohibit
through' trucks or the City will reimburse the Virginia Department of
Transportation the bonded amount, estimated to be $304,850.00, to
repay the industrial access funds.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#32969-060396) A RESOLUTION concurring with the
recommendation of the Virginia Department of Transportation (VDOT)
that all Roanoke Electric Steel Corporation truck traffic be prohibited
from using Westside Boulevard within three years from the date of the
funding allocation for the proposed industrial access road, and that
appropriate signage prohibiting through trucks on Westside Boulevard
will be put in place, and to provide a bond to VDOT in the estimated
amount of $304,850 to assure compliance.
(For full text of Resolution, see Resolution Book No. 58, page 447.)
2!
ACTION:
Mr. White moved the adoption of Resolution No. 32969-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, White, Wyatt and
Mayor Bowers ............................................................................. 5.
NAYS: None ....................................................................... -0.
(Council Member Butler was absent.)
abstained from voting.)
(Council Member Parrott
BUDGET-SEWERS AND STORM DRAINS: The City Manager
submitted a written report advising that filter media, which is the
substrate in the filters that remove solids from water and is made up of
coal, sand and gravel, needs to be replaced at the Water Pollution
Control Plant, inasmuch as the media is 20 years old; high flows,
continuous for four months, have necessitated the replacement of the
media, which has compacted from the high flows, preventing proper
filtration and cleaning through backwashing; media life is not defined;
the filters have had media added every four years to replace media that
has been lost due to backwashing; the media at the Water Department
has lasted from 40 to 50 years; filters at the Water Pollution Control
Plant receive more solids that drinking water, so the life will not be as
long; cost of the media is approximately $100,000.00 for four filters,
with media having been ordered for the four filters; the four remaining
filters will have media replaced in the next budget; funds need to be
appropriated from retained earnings to cover the cost of the media,
which funds are budgeted in fiscal year 1996-97 to cover the cost of the
four remaining filters; high flows are causing some permit violations
due to filter failure; filters operate satisfactory at normal flows; and
media has been ordered to refurbish four filters, with the remaining four
filters to have media replaced after July 1996.
The City Manager recommended that Council authorize the
appropriation of $100,000.00 from Sewage Treatment Plant Retained
Earnings to Sewage Treatment Plant Account No. 003-056-3155-2048,
to cover the cost of ordering new media.
(For full text, see report on file in the City Clerk's Office.)
22
ACTION:
Mrs. Bowles offered the following emergency budget ordinance:
(#32970-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 449.)
Mrs. Bowles moved the adoption of Ordinance No. 32970-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers .6.
NAYS: None. .0.
(Council Member Butler was absent.)
BUDGET-ROANOKE CiViC CENTER: The City Manager
submitted a written report advising that the original fiscal year 1996
Civic Center budget appropriation totaled $2,512,336.00, including
operations, promotions, depreciation and capital outlay; budget
adjustments through April 1996 total $260~687.00; with the current Civic
Center budget as of April 1996 totalling $2,773,023.00; total expenses
for fiscal year 1996 are estimated to total $2,833,023.00, an increase of
$60,000.00 over the current budget; primary reasons for over budget
expenditures are the increase in the number of events as well as a
direct increase in expenses attributed to those events; in addition, a
major portion of expenses is related to the Coliseum seating renovation
project and the purchase of an ice re-surfacing machine; appropriation
of funds from revenues is requested to cover the cost of additional
operational expenses; and a funding source is available from Civic
Center revenues due to an increase in the total number of events, with
substantial increases in concessions and ice rentals.
The City Manager recommended that Council concur in the
following actions:
adjust the revenue estimates by $71,600.00, as
follows:
increase Coliseum Rental, Account No. 005-
020-1234-0936, by $60,000.00;
increase Interest on Investments, Account
No. 005-020-1234-0913, by $15,000.00;
increase Miscellaneous, Account No.
005-020-1234-0917, by $1,000.00;
decrease Auditorium Rental, Account
No. 005-020-1234-0937, by $7,400.00;
increase Exhibit Hall Rental, Account
No. 005-020-1234-0938, by $1,000.00:
decrease Parking Fees, Account No. 005-020-1234-
0939, by $25,000.00;
decrease Advance Ticket Sales, Account No. 005-
020-1234-0942, by $35,000.00;
increase Cashiem, Account No. 005-020-1234-0944,
by $3,000.00;
increase Security Guards, Account No. 005-020-
1234-0945, by $3,000.00;
decrease Catering, Account No. 005-020-1234-0949,
by $10,000.00;
increase Concessions, Account No. 005-020-1234-
0950, by $10,000.00; and
increase Ice Rental, Account No. 005-020-1234-
1140, by $56,000.00
appropriate funds totalling $60,000.00 to cover cost
of operating expenses, as follows:
$40,000.00 to Maintenance - Buildings,
Account No. 005-056-2105-2050;
23
24
ACTION:
$10,000.00 to Project Supplies, Account No.
005-056-2105-3005; and
$10,000.00 to Natural Gas, Account No. 005-
056-2105-2024.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32971-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 450.)
Mr. McCadden moved the adoption of Ordinance No. 32971-
060396. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................................................... 6.
NAYS: None.
(Council Member Butler was absent.)
BUDGET-FIRE DEPARTMENT-CITY EMPLOYEES-EMERGENCY
MEDICAL SERVICES: The City Manager submitted a written report
advising that medical bills for ambulance transport by the City are
collected and processed by Quantum Medical, Inc., on a contractual
basis, which contract has an escalator clause that increases the
contract amount with increased billings and collections; ambulance
transport fees will exceed budgetary estimates by $375,000.00, thereby
generating additional fees totalling $44,190.00 due to Quantum Medical,
Inc.; increased ambulance service demands in the northwest quadrant
of the City during fiscal year t995-96 necessitated the assignment of an
additional staffed ambulance on the north side to provide needed ALS
(Advanced Life Support) service, which resulted in $67,530.00 in
personnel costs to provide this vital emergency ambulance service that
25
was not budgeted for; the increase in staffing was necessitated by the
increase in demands placed on the north side ambulance units; the
northwest area constitutes fully 40 per cent of all ambulance calls for
service.
It was further advised that Emergency Medical Services
expenditures will exceed budgeted amounts by fiscal year end as a
result of additional EMS billing contract costs with Quantum Medical
($44,190.00) and EMS coverage enhancement to north side of the City
($67,530.00); an additional funding source needs to be identified to
cover the shortfall; additional resources will not be needed for fiscal
year 1996-97; and a target date of August 1, 1996 is identified to convert
EMS personnel to 24-hour shifts, which will provide the north side of
the City with adequate coverage without additional resources.
The City Manager recommended that Council approve the
following expenditure transfers and increase the revenue estimate for
EMS billings to $1,095,000.00 to cover the costs of $67,530.00 for
enhanced EMS staffing and $44,190.00 for increased costs of
collections:
Revenue:
Account No. 001-020-1234-0864 EMS Billings
(Increase in Revenue Estimate to $1,096,000.00)
$64,190.00
Expenditures:
Account No. 001-050-3213-1052
Account No. 001-050-3213-1002
Account No. 001-050-3521-1004
Account No. 001-050-3521-1120
Account No. 001-050-3521-2010
EMT Supplement
Personnel Lapse
EMS Temp Wages
EMS FICA
Fees/Professional
Services
$(10,708.00)
$(36,822.00)
$ 62,364.00
$ 5,166.00
$ 44,190.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32972-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 453.)
26
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32972-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers 6.
NAYS: None ................................................................. -0.
(Council Member Butler was absent.)
HUMAN DEVELOPMENT-TOTAL ACTION AGAINST POVERTY:
The City Manager submitted a written report advising that the
Employment Services Program under the Administration of the
Department of Social Services was established by the Federal Jobs Bill
in 1988 to help dependent families achieve self-sufficiency; and the
Department of Social Services desires to contract for the following two
components of the Jobs Bill:
Grou_o Job Search - an activity designed to offer four
weeks of classroom training to building self-esteem,
motivation, and specific job seeking skills, with 520 plus
anticipated participants; and
Work Ex_~erience - on-the-job training for up to six months
in a non-profit or public organization where job-related
skills may be improved, with 230 plus anticipated
participants.
It was further advised that the City of Roanoke receives 100 per
cent reimbursement from the State Department of Social Services for
the cost of the project; specifications were developed and, along with
Request for Quotations, were sent to 15 vendors known to be able to
provide similar services; and after due and proper advertisement in The
Roanoke Times and in the Roanoke Tribune, three bid responses were
received and publicly opened and read on March 29, 1996, at 2:00 p.m.,
in the Office of the Manager of Supply Management, as follows:
lowest bid, submitted by ARC - Roanoke, Inc., will provide
services to a maximum of 560 participants, which is well
below the anticipated 750 plus participants;
27
ACTION:
second lowest bid, submitted by the Fifth District
Employment and Training Consortium, will provide
services to a maximum of 540 participants, which is well
below the anticipated 750 plus participants; and
third lowest bid, submitted by Total Action Against
Poverty, offers to provide services for Employment
Services Program participants, which are anticipated to be
750 or more.
The City Manager recommended that he be authorized to execute
contracts, in a form to be approved by the City Attorney, for Group Job
Search and Work Experience with Total Action Against Poverty, in the
amount of $100,000.00 for Group Job Search and $100,000.00 for Work
Experience, to provide necessary training for participants to ensure
self-sufficiency; and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following resolution:
(#32973-060396) A RESOLUTION authorizing an Agreement or
Agreements with Total Action Against Poverty in Roanoke Valley, Inc.
("TAP"), to provide services required for two components of the
Employment Services Program administered by the Department of
Social Services.
(For full text of Resolution, see Resolution Book No. 58, page 452.)
Mrs. Bowles moved the adoption of Resolution No. 32973-060396.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers .............................................................. 6.
NAYS: None O.
(Council Member Butler was absent.)
2,8
Mr. Richard Dickson, Executive Director, ARC-Roanoke CHD
Industries, 3355 Shenandoah Avenue, N. W., advised that the proposal
presented by ARC-Roanoke was a joint proposal with Goodwill
Industries; he made several follow-up calls since submitting the bid;
and ARC-Roanoke would have appreciated the opportunity to adjust its
quote to provide services to 750 participants.
Following discussion with regard to the requirement to provide
services to 750 participants, the City Manager advised that the
requirement to provide services to 750 participants was included in the
bid specifications, and it was his understanding that the bid of ARC-
Roanoke was deemed unresponsive.
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-GRANTS: The
City Manager submitted a written report advising that homelessness
remains a critical issue in the City; the City and the Roanoke
Redevelopment and Housing Authority have worked cooperatively with
nine local community agencies to develop and submit a proposal for
funding through the U. S. Department of Housing and Urban
Development (HUD) for Shelter Plus Care funds; Council authorized the
acceptance and the appropriation of the Shelter Plus Care Grants
Program grant award of $536,160.00 from HUD for Shelter Plus Care
activities, pursuant to Resolution No. 32737-111395 and Budget
Ordinance No. 32736-111395, adopted November 13, 1995, which grant
provides for 21 portable tenant-based rental assistance units for
disabled homeless persons and their families; clients may select the
appropriate housing unit of their choice anywhere in the Cities of
Roanoke and Salem, the Counties of Roanoke and Botetourt, and the
Town of Vinton; and the Housing Authority currently administers
Section 8 Rental Housing Assistance, which is similar to Shelter Plus
Care tenant-based rental assistance.
It 'was further advised that the Shelter Plus Care funds budgeted
for rental assistance totals $536,160.00 for assistance to 21 qualifying
disabled, homeless individuals and their families for five years; an
Administrative Agreement between the City and the Housing Authority
is necessary before the Housing Authority can receive payment for
rental assistance for qualifying individuals, which Agreement shall be
for the period of five years commencing on the date of the first draw-
down of funds from the U. S. Department of Housing and Urban
Development; and the Roanoke Redevelopment and Housing Authority
shall indemnify and hold harmless the Grantee, its officers, agents,
consultants and employees, against any and all losses, costs, or
ACTION:
expenses, including reasonable attorney's fees, and costs of defense,
resulting from any claim, whether or not reduced to a judgement, and
for any liability of any nature whatsoever, that may arise out of or result
from the Housing Authority's intentional or negligent acts or omission
in providing services under the Agreement, including, without
limitation, fines and penalties, violation of Federal, State or local laws,
or regulation promulgated thereunder, personal injury, wrongful death
or property damage.
The City Manager recommended that he, or the Assistant City
Manager, and the City Clerk be authorized to execute and attest,
respectively, a Shelter Plus Care Agreement with the Roanoke
Redevelopment and Housing Authority and any amendments thereto,
if necessary, to be approved as to form by the City Attorney, within the
limits of funds set forth in the report for the purposes specified therein.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(#32974-060396) A RESOLUTION authorizing appropriate City
officials to enter into a Shelter Plus Care Subrecipient Agreement, and
any necessary amendments thereto, with the Roanoke Redevelopment
and Housing Authority, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 58, page 453.)
Mr. McCadden moved the adoption of Resolution No. 32974-
060396. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers ............................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Butler was absent.)
TRAFFIC-PARKS AND RECREATION-DRUGS/SUBSTANCE
ABUSE-ACTS OF ACKNOWLEDGEMENT: The City Manager submitted
a written report advising that on Monday, May 20, 1996, Council
received a request from Brenda A. Altman, President, Smith Mountain
Lake Chapter, Mothers Against Drunk Driving, that the Mill Mountain
29
30
Star be turned red for 48 hours following any alcohol or drug related
traffic fatality in the area; Beverly T. Fitzpatrick, Jr., Executive Director,
The New Century Council, submitted a brochure, including support for
the idea from numerous individuals, groups, and officials throughout
the New Century region; there is seemingly widespread support for the
idea as a means of calling public attention to the carnage which takes
place on our highways and the need to promote safer driving habits;
and many persons see the Mill Mountain Star as a highly visible
regional symbol which can bring maximum attention to the current
social problem of drinking and driving.
It was further advised that the star has different symbolic
meaning for some persons; the City receives 20 to 30 calls a year from
individuals and organizations who want to turn the star different colors
for various reasons and events; inasmuch as the star has served as a
community symbol, changes have only been approved for City-
sponsored reasons, such as the red, white and blue colors for All-
America City and in honor of America's troops in Desert Storm;
the City's Mill Mountain Development Committee has expressed
reservations concerning this proposed use of Roanoke's most visible
public symbol and has not endorsed the "Keep The Star White
Campaign"; and the star is currently turned red each year in October
to promote the City's sponsorship of Red Ribbon Week for drug and
alcohol awareness.
The City Manager recommended that should Council favor
approving the "Keep The Star White Campaign" request, the following
guidelines be implemented:
official notification by a representative of the Virginia State
Police of an alcohol- or drug-related traffic fatality within
the New Century region must be received by the City,
which will avoid duplication of information and erroneous
changes in the star coloration;
the City will change the color of the star to red for two
consecutive evenings beginning with the next regular
work day for City employees;
if the City needs to perform maintenance, such as
repainting, the lighting of the star may need to be
suspended for periods of time; and
ACTION:
ACTION:
the campaign should be re-evaluated after six months to
consider its success and/or any desired modifications.
(For full text, see report on file in the City Clerk's Office.)
The Mayor requested that the communication from Brenda A.
Altman, President, Smith Mountain Lake Chapter, Mothers Against
Drunk Driving, under date of April 23, 1996, requesting that the Mill
Mountain Star be turned red for 48 hours following any alcohol or drug
related traffic fatality in the area, be made a part of the official record.
Ms. Wyatt moved that Council approve a 90-day trial period from
September 1, 1996 through December 1, 1996, to turn the Mill Mountain
Star red for 24 hours following a drug or alcohol-related traffic fatality
in the Roanoke Valley. The motion was seconded by Mr. McCadden
and adopted, Council Member McCadden voting no.
At 3:28 p.m., the Mayor declared the meeting in recess.
At 3:39 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Butler.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the financial report for the City of
Roanoke for the month of April 1996.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
BUDGET-HOUSING/AUTHORITY-PLANNING-GRANTS: The
Director of Finance submitted a written report advising that the
Community Development Block Grant (CDBG) program is accounted for
on the City's financial records by program year, with three program
years currently appropriated; the U. S. Department of Housing and
Urban Development allows localities to determine the number of CDBG
program years to retain on their records; reprogramming said funds
allows the City to maintain a minimum number of program years on its
3!
32
records; and the earliest CDBG year (B-93-MC-51-0020) may be closed
by reprogramming unspent funds in this program year to the next
subsequent program year (B-94-MC-51-0020), which unspent funds
totalling $238,819.00 will be appropriated to the same activities for
which they are currently appropriated.
The Director of Finance recommended that unspent funds
totalling $238,819.00 be transferred to Community Development Block
Grant year B-94-MC-51-0020; and closeout of Community Development
Block Grant year B-93-MC-51-0020.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(#32975-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 454.)
ACTION:
Mrs. Bowles moved the adoption of Ordinance No. 32975-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers --6.
NAYS: None ...................................................................... 0.
(Council Member Butler was absent.)
BUDGET-CITY EMPLOYEES-PERSONNEL DEPARTMENT: The
Director of Finance submitted a written report advising that the City's
Internal Service Funds account for certain services provided to
departments of the General Fund, which Internal Service Funds recover
costs bY charging the receiving departments for services provided;
budgeted funds for internal services are allocated in each fiscal year's
budget throughout the various departments based on estimated usage,
which usually varies from the original estimates; and each fiscal year
ACTION:
it is necessary to make appropriation transfers between departments
to provide sufficient funds for internal services for the remainder of the
fiscal year, which transfers do not increase the overall budget, but
reallocate amounts between departments.
The Director of Finance recommended that Council adopt the
proposed budget ordinance which will accomplish the required
transfers.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32976-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 457.)
Mr. Parrott moved the adoption of Ordinance No. 32976-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers ............................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Butler was absent.)
BUDGET-CITY EMPLOYEES-PERSONNEL DEPARTMENT: The
Director of Finance submitted a written report advising that the fiscal
year 1995-96 General Fund budget included funds in the
nondepartmental category for long-term disability insurance and for
termination (vacation) leave and unemployment wages, which fringe
benefits are budgeted at estimated amounts in the nondepartmental
category because annual charges for each department are difficult to
project, and actual costs are charged to the applicable department in
anticipation of budget transfers to cover the costs; the General Fund
budget also included funds in various departments for life insurance,
which funds are budgeted at estimated amounts, and actual costs are
33
3'4
ACTION:
charged to each department in anticipation of budget transfers to
cover the charges; the proposed budget ordinance will transfer
funds between departments and from the nondepartmental category to
the applicable department budgets, which transfers will not increase
the overall budget, but reallocate amounts between departments; and
a summary of the total transfers is as follows:
GENERAL FUND
Long-Term Disability
$ 71.597,0Q
Termination (Vacation) Leave Wages
Unemployment Wages
$ 35.000.00
Life lnsurance
$165.319.00
Health Insurance
$ 36.684.OO
The Director of Finance recommended that Council adopt the
proposed budget ordinance which will accomplish the required
transfers.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(#32977-060396) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 462.)
Mrs. Bowles moved the adoption of Ordinance No. 32977-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers .6.
NAYS: None .0.
(Council Member Butler was absent.)
REPORTS OF COMMITTEES:
BUDGET-HUMAN DEVELOPMENT-COMMITTEES-CULTURAL
SERVICES COMMITTEE: The Chairperson of the Cultural Services
Committee presented a written report, on behalf of the Committee,
advising that the Cultural Services Committee budget was established
by Council, pursuant to Ordinance No. 32920-051396, adopted May 13,
1996, at which time the General Fund budget for fiscal year 1996-97 was
adopted; requests were received from 17 agencies, totalling
$562,773.00; and after individual study of each application by
Committee members, a public hearing was held on March 8, 1996, in
order to consider the requests and to hear applicants.
It was further advised that the budget for fiscal year 1996-97,
approved by Council, for the Cultural Services Committee provides for
funds available for allocation in fiscal year 1996-97, in the amount of
$428,353.00; agencies are requested to submit a budget by objective
and activity when applying for funds through the Cultural Services
Committee; and appeals of the Committee's recommendations, as
provided by Council policy, were received after notification to each
agency of its tentative recommended allocation, resulting in one appeal
being was heard on May 14, 1996.
The Cultural Services Committee recommended that Council
concur in the following actions:
the funding of agencies in the amounts recommended on
Attachment A to the report;
authorize the Director of Human Development to process
payment of funds to agencies after objectives, activities, and/or
other reasonable requests of the monitoring staff are submitted
and accepted; and
transfer $428,353.00 from the Cultural Services Committee
Account No. 001-054-5221-3700, to new line items to be
established within the Cultural Services Committee budget
by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
35
36
ACTION:
ACTION:
Mrs. Bowles offered the following emergency budget ordinance:
(#32978-060396) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 469.)
Mrs. Bowles moved the adoption of Ordinance No. 32978-060396.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers .6.
NAYS: None. .0.
(Council Member Butler was absent.)
Ms. Wyatt offered the following resolution:
(#32979-060396) A RESOLUTION concurring in the
recommendations of the Cultural Services Committee for allocation of
City funds to various nonprofit agencies for Fiscal Year 1996-1997.
(For full text of Resolution, see Resolution Book No. 58, page 470.)
Ms. Wyatt moved the adoption of Resolution No. 32979-060396.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member Butler was absent.)
UNFINISHED BUSINESS:
37
ACTION:
ACTION:
COUNCIL: Mr. Parrott moved that Council reconsider Ordinance
No. 32935-051396, adopted May 13, 1996, setting the salaries of the
Mayor and Members of Roanoke City Council. The motion was
seconded by Mr. White and adopted.
Mr. Parrott offered the following emergency ordinance:
(#32980-060396) AN ORDINANCE establishing the annual
salaries of the Mayor, Vice-Mayor and Council Members for the fiscal
year beginning July 1, 1996; and providing for an emergency and an
effective date.
(For full text of Ordinance, see Ordinance Book No. 58, page 471.)
Mr. Parrott moved the adoption of Ordinance No. 32980-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, Parrott, White, Wyatt and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member McCadden ......................................... 1.
(Council Member Butler was absent.)
Mr. McCadden advised that he voted against the Ordinance
because of the Principle of the matter; however, he believes the Mayor
and Members of Council deserve a salary increase.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
POLICE DEPARTMENT-COMMISSIONER OF REVENUE-
LICENSES: Ordinance No. 32951 authorizing an agreement with other
regional governments to effectuate regional enforcement of vehicle
decal ordinances, which Regional Compact Agreement shall be
effective not later than July 1, 1996, shall provide that each jurisdiction
will enforce the vehicle decal requirements of the other member
jurisdictions and shall contain such other terms and conditions as may
be agreed upon by the parties, having previously been before the
Council for its first reading on Monday, May 20, 1996, read and adopted
on its first reading and laid over, was again before the body, Mr. Parrott
offering the following for its second reading and final adoption:
38
(#32951-060396) AN ORDINANCE authorizing an agreement with
other regional governments to effectuate regional enforcement of
vehicle decal ordinances.
(For full text of Ordinance, see Ordinance Book No. 58, page 398.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32951-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers .............................................................. 6.
NAYS: None ..................................................................... O.
(Council Member Butler was absent.)
ZONING: Ordinance No. 32953 rezoning a certain tract of land
located at 701 Salem Avenue, S. W., identified as Official Tax No.
1111118, from LM, Light Manufacturing District, to CN, Neighborhood
Commercial District, subject to proffers contained in the Second
Amended Petition filed in the Office of the City Clerk on April 29, 1996,
having previously been before the Council for its first reading on
Monday, May 20, 1996, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
(#32953-060396) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 58, page 398.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32953-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
39
ACTION:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt, and Mayor Bowers ............................................................... 6.
NAYS: None ......................................................................... 0.
(Council Member Butler was absent.)
ZONING: Ordinance No. 32954 rezoning a portion of property
identified as Official Tax No. 2761701, beginning at a point
approximately 250 feet, more or less, south of Melrose Avenue, N. W.,
from C-2, General Commercial District, to IPUD, Industrial Planned Unit
Development District; property identified as Official Tax No. 2750101,
fronting Polk Street, N. W., from C-2, General Commercial District, to
IPUD, Industrial Planned Unit Development District; and property
identified as Official Tax No. 2750102, fronting Michigan Avenue, N. W.,
from RM-1, Residential Multi-family, Low Density District, to IPUD,
Industrial Planned Unit Development District, as requested in the
Second Amended Petition filed in the Office of the City Clerk on
April 24, 1996, having previously been' before the Council for its first
reading on Monday, May 20, 1996, read and adopted on its first reading
and laid over, was again before the body, Mr. McCadden offering the
following for its second reading and final adoption:
(#32954-060396) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 275 and No. 276,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
(For full text of Ordinance, see Ordinance Book No. 58, page 400.)
Mr. McCadden moved the adoption of Ordinance No. 32954-
060396. The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................... 6.
NAYS: None ......................................................................... 0.
(Council Member Butler was absent.)
40
ACTION:
CITY CODE-TAXES-PLANNING-SUBDIVISIONS-FEE
COMPENDIUM: Ordinance No. 32956 amending and reordaining
Sections 7-14, Permit and ins_~ection~ fees, of Article II, Buildinq Code,
of Chapter 7, Buildin_= Re=_ ulation~; 11-9, Same- Review and ins_~ection
fee, of Chapter 11, Erosion and Sediment Control; 26-4.1, Sewer
connection fees and char~e$, of Article I, In General, of Chapter 26,
Sewers and Sewaqe Dis_oo~al; and 30-62, Fee, of Division 2, Permit, of
Article III, Street Excavations, of Chapter 30, Streets and Sidewalks, to
provide an option for deferred payment of certain fees; and adding new
Section 2-178.2, Deferred Payment Pro_~ram, to Article VIII, Finance
Generally, of Chapter 2, Administration, of the Code of the City of
Roanoke (1979), as amended, to establish procedures for a deferred
payment program, having previously been before the Council for its
first reading on Monday, May 20, 1996, read and adopted on its first
reading and laid over, was again before the body, Mr. Parrott offering
the following for its second reading and final adoption:
(#32956-060396) AN ORDINANCE amending and reordaining
Sections 7-14, Permit and ins_oections fees, of Article II, Buildin~j Co~le,
of Chapter 7, Buildin_a Re_aulations; 11-9, Same - Review and ins_~ection
fee, of Chapter 11, Erosion and Sediment Control; 26-4.1, Sewer
connection fees and charqes, of Article I, In General, of Chapter 26,
Sewers and Sewa_ae Dis_~osal; and 30-62, Fee, of Division 2, Permit, of
Article III, Street Excavations, of Chapter 30, Streets and Sidewalk~, to
provide an option for deferred payment of certain fees; and adding new
Section 2-178.2, Deferred Payment PrO~lram, to Article VIII, Finance
Generally, of Chapter 2, Administration, of the Code of the City of
Roanoke (1979), as amended, to establish procedures for a deferred
payment program; and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 58, page 401.)
Mr. Parrott moved the adoption of Ordinance No. 32956-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers .............................................................. -6.
NAYS: None ................................................................. -0.
(Council Member Butler was absent.)
CITY CODE-TAXES-LICENSES-LEGISLATION-COMMISSIONER
OF REVENUE: Ordinance No. 32959 amending Article I. In General and
Article II. Business. Professional and Occupational License Taxation,
of Chapter 19, License Tax Code, of the Code of the City of Roanoke
(1979), as amended, by the addition of new Sections 19-1.1, Intent of
this chapter: levy and purpose of tax; 19-1.2, License re~_uirement;
ree_uirin_= evidence of payment of business license, bljsiness personal
property_, meals and admissions taxes; 19-1.3, Exceptions; 19-22.1,
Limitations and extensions; 19-32.1, Appeals and rulings; 19-32.2, Situs
of _cross receipts: qeneral rule; 19-32.3, Apportionment of gross
receipts and aqreements; by amending Sections 19-2, Definitions; 19-5,
Appointment and general powers and duties of license inspector and
deputies; 19-9, Separate license for each place and class of business;
19-11, Application for license; applicant's oath; 19-20, When tax
payable: installment payment: penalty_ for late payment; report and
collection of delin~_uencies; 19-24, Term of license: proration of tax; 19-
30, Taxpayer's records; and 19-45, License tax cater_pries and rates;
by REPEALING Sections 19-4, License year; 19-8, License re~_uired; 19-
10, Separate license for each class of business; 19-13, Levy and
purpose of taxes; 19-14, Tax not imposed contrary to state or federal
law; and 19-15, Liability for tax cjenerally, having previously been
before the Council for its first reading on Monday, May 20, 1996, read
and adopted on its first reading and laid over, was again before the
body, Mrs. Bowles offering the following for its second reading and
final adoption:
(#32959-060396) AN ORDINANCE amending Article I. In General
and Article II. Business, Professional and Occupational License
Taxation, of Chapter 19, License Tax Code, of the Code of the City of
Roanoke (1979), as amended, by the addition of new Sections 19-1.1,
Intent of this chapter; levy and purpose of tax; 19-1.2, License
requirement; requirincj evidence of payment of business license,
business personal property, meals and admissions taxes; 19-1.3,
Exceptions; 19-22.1, Limitations and extensions; 19-32.1, Appeals and
rulincjs;. 19-32.2, Situs of cjross receipts; cjeneral rule; 19-32.3,
Apportionment of cjross receipts and aqreements; by amending
Sections 19-2, Definitions; 19-5, Appointment and qeneral powers and
duties of license inspector and deputies; 19-9, Separate license for
each place and class of business; 19-11, Application for license;
applicant's oath; 19-20, When tax payable; installment payment: penalty
for late payment; report and collection of delinquencies; 19-24, Term of
license; proration of tax; 19-30, Taxpayer's records; and 19-45, License
tax catecjories and rates; by REPEALING Sections 19-4, License year;
41
ACTION:
ACTION:
19-8, License rea_uired; 19-10, Se_~arate license for each class of
business; 19-13, Levy and _~ur_~ose of taxes; 19-14, Tax not im_~osed
contrary_ to state or federal I;lw; and 19-15, Liability_ for tax q_enerally;
and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 58, page 405.)
Mrs. Bowles moved the adoption of Ordinance No. 32959-060396.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................................................... 6.
NAYS: None. 0.
(Council Member Butler was absent.)
ACTS OF ACKNOWLEDGEMENT: Mr. McCadden offered the
following resolution recognizing and honoring the Honorable James E.
Taliaferro, Mayor of the City of Salem, upon his retirement:
(#32961-060396) A RESOLUTION recognizing and honoring the
Honorable James E. Taliaferro, Mayor of the City of Salem, upon his
retirement.
(For full text of Resolution, see Resolution Book No. 58, page 437.)
Mr. McCadden moved the adoption of Resolution No. 32961-
060396. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers 6.
NAYS: None. 0.
(Council Member Butler was absent.)
BUSES-LEGISLATION-AMTRAK: Mr. Parrott offered the following
resolution requesting that Amtrak reinstate bus service from Roanoke
to Clifton Forge in order to make Amtrak train service more accessible
to the citizens of the City of Roanoke and the Roanoke Valley:
ACTION:
(#32981-060396) A RESOLUTION requesting that Amtrak
reinstate bus service from Roanoke to Clifton Forge in order to make
Amtrak train service more accessible to the citizens of the City of
Roanoke and the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 58, page 472.)
Mr. Parrott moved the adoption of Resolution No. 32981-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, Parrott, White, Wyatt and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member McCadden ................................... 1.
(Council Member Butler was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ELECTIONS-COUNCIL: Council Member Wyatt inquired as to the
status of the Citizens' Committee for the Modified Ward System;
whereupon, the City Manager advised it is anticipated that by June 7
responses will have been received from all organized neighborhood
organizations who intend to participate, after which time the process
may proceed.
ARMORY/STADIUM-CONSULTANTS REPORTS: Council Member
McCadden inquired as to the status of the City Manager's report
relating to a feasibility study for the Sports Complex (Victory Stadium
and Field House); whereupon, the City Manager advised it is anticipated
that the report will be placed on Council's agenda for June 17, 1996.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:15 p.m., the Mayor declared the meeting in recess.
At 4:48 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Butler.
43
44
ACTION:
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Butler was absent.)
CITY TREASURER-CITY EMPLOYEES-PERSONNEL
DEPARTMENT: Mrs. Bowles offered the following resolution
appointing David C. Anderson as City Treasurer for a term commencing
upon his qualification and expiring on December 31, 1997:
(#32982-060396) A RESOLUTION appointing David C. Anderson
as City Treasurer for a term commencing upon his qualification and
expiring on December 31, 1997.
(For full text of Resolution, see Resolution Book No. 58, page 473.)
Mrs. Bowles moved the adoption of Resolution No. 32982-060396.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, McCadden, Parrott, White,
Wyatt and Mayor Bowers 6.
NAYS: None ................................................................ -0.
(CounciI Member Butler was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there is a vacancy on the
Roanoke Neighborhood Partnership Steering Committee created by the
resignation of Lawrence M. Taylor and called for nominations to fill the
vacancy.
45
Mr. McCadden placed in nomination the name of Joseph F.
Nash, jr.
There being no further nominations, Mr. Nash was elected as a
member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 30, 1997, by the following vote:
ACTION:
FOR MR. NASH: Council Members Bowles, McCadden, Parrott,
White, Wyatt and Mayor Bowers .................................................... 6.
(Council Member Butler was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 4:56 p.m.
APPROVED
ATTEST:
Sandra H. Eakin
Deputy City Clerk
Mayor
46
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 17, 1996
12:30 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, June 17, 1996, at 12:30 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Re_~ular Meetin_es. of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Wendell H. Butler, Delvis O. McCadden, John H.
Parrott, William White, Sr., Linda F. Wyatt, Elizabeth T. Bowles (arrived at 12:45 p.m.)
and Mayor David A. Bowers .............................................................................. 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; Stephen J. Talevi,
Assistant City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
BUILDINGSIBUILDING DEPARTMENT-HOUSING/AUTHORITY-
PUBLIC WORKS-PLANNING-RENTAL INSPECTION PROGRAM:
The City Manager having presented the proposed Rental
Inspections program to Council on Monday, May 20, 1996, and Council
having referred the matter back to the City Manager to address certain
concerns raised by John C. Kepley, the representing the Roanoke
Property Investors Association, the matter was again before the body.
The City Manager advised that since May 20, various issues of
concern have been discussed with the Roanoke Property Investors
Association and the Rental Inspections Committee, and while all
interested parties are not in total agreement with all aspects of the
Rental Inspections program, further adjustments have been made to
the proposed ordinance.
The City Manager presented a briefing outlining differences
between the revised ordinance and resolution presently before Council
and the previous ordinance and resolution which were before Council
for consideration at its meeting on Monday, May 20:
Section 7-35, Definitions - revised the definitions of
dwelling and dwelling unit to include rooming houses
within the program.
Section 7-35, Definitions - "person in control" has been
deleted as a defined term and in the text of the ordinance.
"Owner", "Managing Agent", and "Tenant" are defined,
and the ordinance is more explicit in its reference to each
so as to avoid confusion as to applicability of parts of the
ordinance to these three parties.
Section 7-37, Ins_oection and certificate of compliance
required - revised to clarify when a unit may or may not be
re-rented upon vacancy. Specifically, after the program
applies to a unit, that unit may not be re-rented upon
vacancy unless it has a valid certificate of compliance, a
temporary waiver, or a certificate of exemption.
Section 7-40, Issuance of certificate of compliance -
subparagraph (A) is revised to clarify that a certificate of
compliance will be issued at the completion of a passed
inspection if the owner or agent is present to receive the
certificate. The City may not delay issuance of the
certificate.
Section 7-41, Temporary waiver of compliance
subparagraph C is deleted as being repetitive of the
provisions of Section 7-37, which has been revised as
described above.
Section 7-39, Certificate of exemption, and Section 7-42,
Display of certificates - revised to authorize an owner or
managing agent to display evidence of an issued
certificate but not to require such display, which issue
was a major point from some rental owners, although
other interests supported the provision requiring a
display. An owner or agent is also prohibited from
displaying an expired or voided certificate, temporary
waiver or exemption.
Section 7-43, Alteration of proof of compliance - a new
section, prohibiting alteration to any certificates or proof
of compliance, such as changing dates or addresses.
48
Section 7-45, A_o_neals - subparagraph (B) revised to
reference the provisions of the Virginia Building
Maintenance Code, which may change from time to time.
Previous Section 7-46, Notice by owner - deleted. The
Code section had required owners and managing agents
to advise the City of rental properties owned and managed
by them. This was also a point of concern by property
owners, and the consensus of the committee was not to
require such notice. The Administration will attempt to
gather the needed information through Other means,
including requesting information from property owners.
The Fee Compendium resolution has been revised to
clarify when fees would apply.
Robert Lynn, 535 Mountain Avenue, S. W., advised that the City
of Roanoke must strive to create a quality of life that will cause citizens
to want to live and to remain in the City; therefore, the Rental
Inspections program provides an opportunity to address the quality of
life issue.
Paula L. Price, President, Old Southwest, Inc., read a prepared
statement advising that the Rental Inspections program in its present
form is not the same Rental Inspections program that the task force,
the City and citizens agreed upon, and the Program in its present form
is weighted in favor of the owners of rental property and against the
health and safety interests of tenants City-wide. She stated that the
most important case in point relates to a required inspection sticker to
be displayed in plain view of tenants so that they will know if a unit has
passed a basic health and safety inspection. She added that many
times tenants do not know that rental units are required to meet certain
code requirements and are afraid to protest conditions which effect
their health and safety; therefore, mandatory display of stickers would
not only insure compliance by landlords, but would provide an
educational tool for tenants, and only those landlords with less than
honorable intentions would protest the posting of an inspection sticker.
She requested that a Rental Inspections program be adopted that is
acceptable to all participants which would include mandatory display
of the inspection sticker.
Ms. Petie Brigham, 509 Allison Avenue, S. W., advised that it is
understandable that the City must operate the Rental Inspections
program under the perimeters of State law; however, she suggested
that the City work toward having State law changed.
The Mayor advised that the Water Resources Committee was
scheduled to meet at 1:00 p.m., therefore, the Rental Inspections
program briefing would continue at the 2:00 p.m., session of the
Council.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 1:00 p.m., the Mayor declared the meeting in recess until 2:00
p.m.
At 2:00 p.m., the regular meeting of Council reconvened in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance:
PRESENT: Council Members Wendell H. Butler, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt,
Elizabeth T. Bowles and Mayor David A. Bowers ............................. 7.
ABSENT: None .................................................................. 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
The reconvened meeting was opened with a prayer by The
Reverend Vater C. Colbert, Pastor, Maple Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Master Daniel Tucker, Boy Scout Troop No. 5,
Hollins Road Baptist Church.
ACTS OF ACKNOWLEDGEMENT-CITY GOVERNMENT: The
Mayor announced that the City of Roanoke is a five time winner of the
Ali-America City Award, which award was presented on Saturday,
June 15~ 1996, in Forth Worth, Texas.
5O
ACTION:
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL-TOTAL ACTION
AGAINST POVERTY: Mr. White offered the following resolution
recognizing and commending the meritorious service rendered to the
City by the Honorable Elizabeth T. Bowles, Member, Roanoke City
Council:
(#32984-061796) A RESOLUTION recognizing and commending
the meritorious service rendered to the City by the Honorable
Elizabeth T. Bowles, Member, Roanoke City Council.
(For full text of Resolution, see Resolution Book No. 58, page 476.)
Mr. White moved the adoption of Resolution No. 32984-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, and Mayor Bowers ............................................................ 6.
NAYS: None ...................................................................... 0.
(Council Member Bowles abstained from voting.)
Theodore J. Edlich, III, Executive Director, Total Action Against
Poverty, presented a resolution to Mrs. Bowles which was adopted by
the TAP Board of Directors on June 11, 1996, in appreciation of her
service as a member of the Board of Directors.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Mr. Parrott
offered the following resolution recognizing and commending the
meritorious service rendered to the City by the Honorable Wendell H.
Butler, Member, Roanoke City Council:
(#32985-061796) A RESOLUTION recognizing and commending
the meritorious service rendered to the City by the Honorable
Wendell H. Butler, Member, Roanoke City Council.
(For full text of Resolution, see Resolution Book No. 58, page 478.)
ACTION:
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32985-061796.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles and Mayor Bowers ........................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member Butler abstained from voting.)
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Ms. Wyatt
offered the following resolution recognizing and commending the
meritorious service rendered to the City by the Honorable Delvis O.
"Mac" McCadden, Member, Roanoke City Council:
(#32986-061796) A RESOLUTION recognizing and commending
the meritorious service rendered to the City by the Honorable Delvis O.
"Mac" McCadden, Member, Roanoke City Council.
(For full text of Resolution, see Resolution Book No. 58, page 479.)
Ms. Wyatt moved the adoption of Resolution No. 32986-061796.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Butler, Parrott, White, Wyatt, Bowles
and Mayor Bowers ...................................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member McCadden abstained from voting.)
PROCLAMATIONS-ACTS OF ACKNOWLEDGEMENT-YOUTH-
SPORTS ACTIVITIES: The Mayor presented a proclamation declaring
Monday, June 17, 1996, as Roanoke Star Under-13 White Soccer Team
Day in the City of Roanoke, and commended The Roanoke Star soccer
team upon winning the Virginia Youth Soccer Association State
Championship.
(For full text, see Proclamation on file in the City Clerk's Office.)
52
BID OPENINGS:
PIPE LINES/STORAGE TANKS-FRANCHISES-CITY PROPERTY-
UTILITIES-ROANOKE GAS COMPANY-WATER RESOURCES: Council
at its regular meeting on Monday, May 20, 1996, having given public
notice as required by law that bids will be received in open session of
the Council on Monday, June 17, 1996, at 2:00 p.m., or as soon
thereafter as the matter may be heard, for the award of a 20-year
franchise to use the public right-of-way for construction and
maintenance of a gas distribution system, the matter was before the
body.
The City Attorney submitted a written report advising that
pursuant to Section 15.1-307, Code of Virginia (1950), as amended, no
franchise, lease or right-of-way of any kind to use public property shall
be granted for a term in excess of five years except after due
advertisement and public receipt of bids; acting pursuant to the
authority of Council given at its meeting on Monday, May 20, 1996, and
Section 15.1-308 of the State Code, the City Clerk advertised a public
notice inviting written bids for a certain franchise to construct, operate
and maintain a gas distribution system in the City and also inviting
written bids for the right to construct, operate and maintain a gas
transmission pipeline on the Carvins Cove Reservoir property of the
City; and the public notice was published in The Roanoke Times on
May 24, 1996, May 31, 1996, June 7, 1996, and June 14, 1996.
The City Attorney further advised that all bids shall be in writing
and shall be delivered in open session of City Council at 2:00 p.m., or
as soon thereafter as the matter may be heard, on June 17, 1996, and
thereafter, the presiding officer shall cause the bids to be read aloud
and inquire if there are other bids to be offered.
(For full text, see report on file in the City Clerk's Office.)
The Mayor advised that at its meeting on May 20, 1996, Council
directed, the City Clerk to have a public notice published inviting written
bids for a certain franchise to construct, operate and maintain a natural
gas distribution system in the City; the required public notice was
published in The Roanoke Times on May 24, 1996, May 31, 1996, June
7, 1996, and June 14, 1996; and a copy of the full text of the ordinance
proposing to grant a gas franchise has been on file in the Office of the
City Clerk since May 20, 1996.
The Mayor then inquired if there were persons present who
would like to submit bids on the matter; whereupon, one bid was filed
with the City Clerk.
The Mayor further inquired if there were other bids. There being
none, the Mayor declared the bidding closed, and requested that the
City Clerk read aloud the one bid received to construct, operate and
maintain a natural gas distribution system in the City of Roanoke;
whereupon, the City Clerk opened and read the one bid received by the
City from Roanoke Gas Company, as follows:
"In accordance with the City Council's action of May 20, 1996, inviting
written bids for a natural gas franchise for a term of 20 years, Roanoke
Gas Company (Grantee) hereby bids to the City (Grantor) a franchise
fee as follows:
FRANCHISE FEE
(a) Grantee will pay to Grantor a Franchise Fee which shall be
calculated pursuant to the following. It is understood that Grantee has
or will enter into Franchise agreements with the City of Salem ("Salem")
and the Town of Vinton ("Vinton") (Grantor, Salem, and Vinton being
hereinafter sometimes collectively referred to as the "localities") with
fee provisions identical to this one, and that the total annual Franchise
Fee to be paid to the three localities in aggregate is $56,000.00 for
calendar year 1996 ("base year total annual Franchise Fee"). Grantor's
Franchise Fee shall be a percentage share of the base year total annual
Franchise Fee, which shall be determined on a pro rata basis according
to its percentage share of the total dollar value of Grantee's gas sales
occurring within the localities during the calendar year. For each
calendar year of the Franchise, each Iocality's percentage share shall
be determined by the following formula:
Locality's percentage share=
total dollar value of Grantee's gas sales
within the Territorial Limits of the locality
total dollar value of Grantee's gas sales
in the three localities
For calendar year 1996, the Franchise Fee shall be paid to Grantor on
or before March 31, 1997.
54
(b) For each succeeding calendar year during the term of this
Franchise, the total annual Franchise Fee paid by Grantee to the
localities shall be the base year total annual Franchise Fee increased
by three (3) percent compounded annually over the term of the
Franchise. For each calendar year during the term of this Franchise,
Grantor's percentage share shall be determined pursuant to this
Section, and paid to Grantor on or before March 31 of the succeeding
calendar year.
Roanoke Gas Company further acknowledges and accepts the
conditions and terms of the proposed franchise ordinance as
advertised and on file in the Office of the City Clerk of the City of
Roanoke.
Roanoke Gas Company is pleased to offer this bid, retroactive to
January 1, 1996, and stands ready to execute the necessary documents
and furnish certificates of insurance and bonds as may be required
under the proposed ordinance."
ACTION:
The Mayor advised that pursuant to provisions of the State Code,
it is required that the bid be referred to a Bid Committee for such
investigation as is appropriate; whereupon, the Mayor appointed Vice-
Mayor White, Chairman, the City Manager, City Attorney, and Director
of Finance as members of the Bid Committee. See page 22 for further
action on the matter.)
The Mayor further advised that at its meeting on Monday, May 20,
1996, Council directed the City Clerk to have a public notice published
inviting written bids for the right to construct, operate and maintain a
gas transmission pipeline for a term of 20 years upon certain property
of the City; the required public notice was published in The Roanoke
Times on May 24, 1996, May 31, 1996, June 7, 1996, and June 14, 1996;
and a copy of the full text of the ordinance proposing to accept a bid for
the right to construct, operate and maintain a gas transmission pipeline
has been on file in the Office of the City Clerk since May 20, 1996.
The Mayor then inquired if there were persons present who
would like to submit bids on the matter; whereupon, one bid was filed
with the City Clerk.
The Mayor further inquired if there were other bids. There being
none, the Mayor declared the bidding closed, and requested that the
City Clerk read aloud the one bid received for the right to construct,
operate and maintain a gas transmission pipeline on City-owned
property at the Carvins Cove Reservoir; whereupon the City Clerk
opened and read the one bid received by the City from the Roanoke
Gas Company, as follows:
"In accordance with the City Council's action of May 20, 1996,
inviting written bids for the right to construct, operate and maintain a
gas transmission pipeline for a term of twenty (20) years within a
certain right-of-way approximately 14,129 feet in length on City-owned
property known as the Carvins Cove Reservoir Property in Botetourt
County, Virginia, and Roanoke County, Virginia. Roanoke Gas
Company (Licensee) hereby bids to the City as a Pipeline Right-of-Way
License Fee as follows:
License Fee
(a) Licensee shall pay to the City an annual license fee for each
calendar year of the term of this License Agreement. The annual
license fee for the first five (5) years of the term (1996 through 2000,
inclusive) shall be $1,455.00.
(b) In order to maintain a license fee fair to the City and the
Licensee throughout the term of this License Agreement, on the fifth
anniversary of the commencement date of this Agreement and every
five years thereafter, the amount of the license fee shall be adjusted, up
or down, to an amount determined by mutual agreement of the City and
the Licensee. The City and Licensee agree to use a ten (10) percent
return on the fair market value of the City Property in determining the
license fee. In the event that the City and Licensee are unable to agree
on the license fee, then each shall retain, at its own expense, a qualified
appraiser of real estate who shall appraise and report as to the fair
market value of the license fee utilizing the ten (10) percent return rule
agreed upon above. The average of the two values shall then be
calculated, and the average shall be the license fee paid by Licensee
for the succeeding five (5) years.
(c) Any license fee adjustment under the formula established by
subsection (b) above shall be calculated in the month of November,
2000, for the second five (5) years of the term (2001 through 2005,
55
56
ACTION:
inclusive); and in the month of November, 2005, for the third five (5)
years of the term (2006 through 2010, inclusive); and in the month of
November 2010, for the fourth and final five (5) years of the term (2011
through 2015, inclusive).
(d) The annual license fee for calendar year 1996 shall be due
and payable within ten (10) calendar days after the date of this
Agreement; provided, however, for calendar year 1996, Licensee shall
be entitled to a credit for any payments made for such calendar year
under the previous Gas Pipeline Agreement. For calendar year 1997
and succeeding calendar years, the annual license fee for each
calendar year of this Agreement shall be due and payable in advance
on December 15 preceding each such calendar year.
Roanoke Gas Company further acknowledges and accepts the
conditions and terms of the proposed ordinance granting the right-of-
use of City property and the proposed Gas Pipeline Agreement on file
in the Office of the City Clerk of the City of Roanoke.
Roanoke Gas Company is pleased to offer this bid, retroactive to
January 1, 1996, and stands ready to execute the necessary documents
and furnish certificates of insurance and bonds as may be required
under the proposed agreement."
The Mayor advised that pursuant to provisions of the State Code,
it is required that the bid be referred to a Bid Committee for such
investigation as is appropriate; whereupon, the Mayor appointed Vice-
Mayor White, Chairman, the City Manager, City Attorney and Director
of Finance as members of the Bid Committee. (See page 49 for further
action on the matter.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of the Audit Committee meeting of Roanoke City Council held
on Monday, June 3, 1996, were before Council.
57
ACTION:
The Audit Committee considered the following items:
External Audits:
A. KPMG Peat Marwick General
Audit Plan for fiscal year 1996
B. Sheriff's Canteen Fund
C. Jail Inmate Fund
Internal Audits: Special Events Committee
Municipal Auditing Audit Plan for 1997
Briefing on year end status of internal audits
(For full text, see Minutes on file in the City Clerk's Office.)
Mrs. Bowles moved that the Minutes be received and filed. The
motion was seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the Republican Primary Election held
in the City of Roanoke on June 11, 1996, was before Council.
"ABSTRACT OF VOTES cast in the City of Roanoke, Virginia, at
the June 11, 1996 Republican Primary Election, for
58
ACTION:
MEMBER
UNITED STATES SENATE
Names of Candidates
Total Votes
Received
(In Figures)
James C. "Jim" Miller III
John W. Warner
1,753
5,647
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on June 11, 1996, do hereby certify that the above is a true and
correct Abstract of Votes cast at said Republican Primary Election for
Member of the Senate in the Congress of the United States.
Given under our hands this 12th day of June, 1996.
A copy teste:
Charles T. Green, Chairman
Frances Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
[SEAL]
Gilbert E. Butler, Jr., Secretary, Electoral Board"
Mrs. Bowles moved that the communication and Abstract of
Votes be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers --7.
NAYS: None ...................................................................... 0.
CITY COUNCIL-PUBLIC WORKS-MUNICIPAL BUILDING-
CONSULTANTS REPORTS: A report of the City Manager with regard to
renovation of the City Council Chamber, was before the body.
The City Manager advised that the City Administration has been
studying the need for improvements to the City Council Chamber; in
December 1995, the City entered into an agreement with a planning
consultant, Vitetta Group/Daniel C. Smith & Associates, Inc., to prepare
a long-range facilities master plan on five downtown buildings
59
ACTION:
ACTION:
(Municipal North, Municipal South, Police building, Courts building and
Health Center); the basic objective of the study is to analyze present
floor space within each of the five buildings and to determine the most
effective means by which to efficiently utilize the space; with the vast
number of departments and agencies included in the study, each
having its own unique spatial needs, the consultant is in the process
of developing several options for accommodating the growth of these
user groups into the early twenty-first century; and because the
Council Chamber is presently located on the fourth floor of Municipal
South and is a space which supports many other City/community
activities, it seems reasonable to wait until the consultant's options can
be reviewed and concrete recommendations made with regard to its
future use and location within the municipal government complex.
The City Manager requested a delay until approximately the
month of September for completion of the study of the Council
Chamber and presentation of recommendations and cost estimates.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the City
Manager. The motion was seconded by Mr. McCadden and adopted by
the follOwing vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
COMMITTEES-SCHOOLS: A communication from C. Nelson
Harris tendering his resignation as a Trustee of the Roanoke City
School Board, due to his recent election as a member of the Roanoke
City Council, effective June 30, 1996, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received and filed
and that the resignation be accepted. The motion was seconded by Mr.
McCadden and adopted by the following vote:
6O
ACTION:
ACTION:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
COMMITTEES-HOUSING/AUTHORITY: A communication from
Acree Hayes tendering his resignation as a member of the Fair Housing
Board, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received and filed
and that the resignation be accepted. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
OATHS OF OFFICE-YOUTH-SCHOOLS: The following reports of
qualification were before Council:
Sherman A. Holland as a member of the Youth Services
Citizen Board for a term ending May 31, 1999; and
Charles W. Day and Brian J. Wishneff as Trustees of the
Roanoke City School Board for terms of three years, each,
commencing July 1, 1996 and ending June 30, 1999.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the reports of qualification be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-PLANNING-GRANTS-SPORTS
ACTIVITIES-ROANOKE CITY BOXING ASSOCIATION: L. Richard
Hawkins, representing the Roanoke City Boxing Association, presented
an update on the progress of the program, and advised that the
application for Community Development Block Grant funds as a non-
profit organization has been filed, and the Department of Parks and
Recreation is conducting a feasibility study of potential sites for
operation of the boxing program for Roanoke's youth.
POLICE DEPARTMENT-YOUTH: Ms. Tia Morrison, 1535 Westside
Boulevard, N. W., and Ms. Charity Brown, 1302 Greenland Avenue,
N. W., participants in the Minority Journalism workshop sponsored by
The Roanoke Times, appeared before Council and raised questions
with regard to why parents are prosecuted for certain illegal deeds
committed by their children, and inquired as to whether the City of
Roanoke has a curfew law applicable to juveniles.
The City Attorney extended an invitation to Ms. Morrison and Ms.
Brown to visit with him for detailed explanations.
PETITIONS AND COMMUNICATIONS:
LANDMARKS/HIST. PRESERVATION-ARCHITECTURAL REVIEW
BOARD: A petition from David C. Helscher, Attorney, representing
Maple Avenue Associates, Inc., appealing a decision of the
Architectural Review Board in connection with a request for a
Certificate of Appropriateness to demolish a structure located at 1422
Maple Avenue, S. W., was before Council.
(For full text, see petition on file in the City Clerk's Office.)
The City Clerk advised that Edward A. Natt has been retained as
attorney for Maple Avenue Associates, Inc., and Mr. Natt has requested
that the matter be deferred until the regular meeting of Council on
Monday, July 15, 1996, at 7:00 p.m.; whereupon, Council concurred in
the request.
62
BUDGET-GRANTS-UTILITIES-SCHOOLS: A communication from
the Roanoke City School Board requesting appropriation of funds to
the following 1995-96 school grants, was before Council.
Grant No. 6451 -
$60,341.00 for the Summer Youth
Employment Program to provide training and
hands-on experience for building trades
students. The Program will be 100 per cent
reimbursed by Federal funds and is a
continuing program.
Grant No. 6931 -
$9,250.00 for the Project Success Program to
utilize additional contributions from the
private sector to establish a joint venture
between Roanoke City Schools, area
colleges, and area businesses.
Grant No. 6943 -
$6,000.00 for the Thurman Foundation for
Children Program which will support the
activities of the Partners for Success
Program. The funds will provide for teacher
campus visits and leadership training for
participants.
The following school grants are for fiscal year 1996-97:
Grant No. 6154 -
$2,596,775.00 for the Title I Winter Program to
provide remedial reading, language arts, and
mathematics instruction for students in
targeted schools. The Program is 100 per
cent reimbursed by Federal funds and is a
continuing program.
Grant No. 6240 -
$170,260.00 for the Title VI Program to
provide funds for implementation of
innovative instructional programs in the
school district and to provide visiting teacher
services. The Program will be reimbursed by
Federal funds in the amount of $122,503.00
and a local match in the amount of
$47,757.00. This is a continuing program.
63
Grant No. 6241 -
$66,409.00 for the Eisenhower Title II
Program is to provide for activities to
improve the skills and knowledge of
mathematics, science and technology
teachers while facilitating greater
communication and collaboration between
disciplines and across grade levels. The
Program will be reimbursed 100 per cent by
Federal funds and is a continuing program.
Grant No. 6310 -
$943,505.00 for the Governor's School
Program to provide instruction in science
and math to high school students. The
Program will be supported by State funds
and tuition collected from participating
school districts and is a continuing program.
Grant No. 6533 -
$956,000.00 for the Flow-Through Program to
provide aid for the education and guidance of
handicapped students. The Program will be
100 per cent reimbursed by State and Federal
funds and is a continuing program.
Grant No. 6534 -
$60,078.00 for the Child Development Clinic
Program to provide funds for the salary and
expenses of the educational coordinator at
the clinic. One hundred per cent of expenses
will be reimbursed by State funds. This
Program is a continuing program.
Grant No. 6535 -
$57,050.00 for the Child Specialty Services
Program to provide funds for the salary and
expenses of the educational coordinator.
The Program is 100 per cent reimbursed by
State funds and is a continuing program.
Grant No. 6536 -
$108,346.00 for the Juvenile Detention Home
Program to provide for the salary and
expenses of the two educational
coordinators. The Program is 100 per cent
reimbursed by State funds and is a
continuing program.
64
Grant No. 6537 -
Grant No. 6784 -
Grant No. 6785 -
Grant No. 6786 -
Grant No. 6787 -
Grant No. 6788 -
$1t5,506.00 for the Preschool Incentive
Program to provide orientation and
evaluation for handicapped students who will
be entering the public school system for the
first time during the fall. The Program will be
100 per cent reimbursed by Federal funds
and is a continuing program.
$110,540.00 for the Adult Basic Education
Program to provide funds for the education
of adults who have not completed high
school. The Program will be reimbursed by
Federal funds in the amount of $87,940.00,
with matching funds totalling $22,600.00, and
is a continuing program.
$112,888.00 for the Apprenticeship Program
to provide on-the-job and classroom
vocational instruction for students in the
program. Revenue will be provided by State
funds and by fees paid by participants. This
is a continuing program.
$312,012.00 for the Perkins Act Program to
provide funds for vocational instructors and
equipment. One hundred per cent of
expenditures will be reimbursed by Federal
funds. This is a continuing program.
$35,000.00 for the Regional Education
Specialists Program to provide ancillary and
support services for the Adult Literacy and
Basic Education Program in the planning
district, which includes the Cities of
Roanoke, Salem, Covington, and Clifton
Forge and the Counties of Roanoke, Craig,
Botetourt, and Alleghany. One hundred per
cent of the expenditures will be reimbursed
by State funds. This is a continuing program.
$24,933.00 for the Adult Education in the
Jails Program to provide pass-through funds
to be used for instruction to inmates in the
Grant No. 6789 -
Grant No. 6944 -
Grant No. 6946 -
Grant No. 6947 -
Grant No. 6948 -
Roanoke City and Roanoke County jails to
aid in their acquisition of the GED certificate.
Expenditures will be reimbursed 100 per cent
by Federal funds. This is a continuing
program.
$90,250.00 for the Regional Adult Literacy
(TAP) Program to provide funds for the
administration of adult literacy programs in
Alleghany County, Roanoke County, and the
Cities of Covington, Clifton Forge, and Salem.
The Program will be subcontracted through
TAP, Federal funds will pass through the
Roanoke City Schools. This is a continuing
program.
$256,296.00 for the Project YES (Youth
Experiencing Success) Program to identify,
assess, evaluate, and provide assistance for
at-risk sixth and ninth grade students who
are potential dropouts. The Program is
reimbursed 100 per cent by State funds and
is a continuing program.
$37,334.00 for the Drug Free Schools
Program to provide funding for a student
assistance counselor at the secondary level
to work with substance abuse issues. One
hundred per cent of expenditures will be
reimbursed by Federal funds. This is a
continuing program.
$842,000.00 in State bond funds issued by
the Virginia Department of Education to
purchase school instructional technology
equipment. One hundred per cent of the
program outlays will be reimbursed by State
bond funds. This is a continuing program.
$53,968.00 for the Homeless Assistance
Program to provide instructional services to
homeless students. The Program will be
65
ACTION:
reimbursed by Federal funds totalling
$51,568.00, with a local match in the amount
of $12,400.00. This is a continuing program.
Grant No. 6949
$64,000.00 for the Grants Management
Program to provide funding for the salary and
fringe benefits of the Director of Grants.
Expenditures will be 100 per cent reimbursed
by Federal funds. This is a continuing
program.
It was explained that as a result of official School Board action
at its June 11 meeting, the School Board was also requesting the close
out of 42 school grants which have been completed, with outlays for
the grants totalling $10,893,311.45; and further requesting that Council
approve the transfer of School Board contingency funds to the School
Plants electricity account to meet utility needs of the district through
the end of the current fiscal year, due to an unusually high number of
heating and cooling degree days.
Reports of the Director of Finance concurring in the requests of
the School Board were also before the body.
(For full text, see communications and reports on file in the City Clerk's
Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#32987-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 480.)
Ms. Wyatt moved the adoption of Ordinance No. 32987-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
67
ACTION:
Ms. Wyatt offered the following emergency budget ordinance:
(#32988-061796) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 482.)
Ms. Wyatt moved the adoption of Ordinance No. 32988-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
At 3:15 p.m., the Mayor declared the meeting in recess.
At 3:35 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-HOUSING/
AUTHORITY-PUBLIC WORKS-PLANNING-ROANOKE NEIGHBORHOOD
PARTNERSHIP-RENTAL INSPECTIONS PROGRAM: Council at its 12:30
p.m., session having received a briefing on proposed changes to the
Rental Inspections program as a result of certain concerns expressed
by property owners at the Monday, May 20, 1996 Council meeting, and
in view of time constraints, Council having continued the briefing until
the 2:00 p.m., session, the matter was again before the body.
The Mayor called upon the City Manager to continue the 12:30
p.m. briefing on the Rental Inspections program.
68
ACTION:
The City Manager advised that the Rental Inspections program
is a mandatory inspection program, which is as strong as the laws of
the Commonwealth of Virginia will allow with two exceptions, viz: (1)
Council may require that landlords provide the City with a formal list of
property that they own and use for rental purposes; however, this has
not been recommended because a consensus was not reached by the
task force, and he has been advised by City staff that it is believed that
the information can be obtained voluntarily; and (2) the task force could
not reach agreement on mandatory display of the inspection sticker.
He emphasized that with those two exceptions, the recommendation
before Council is the maximum allowable under State law.
Mr. Parrott offered the following emergency ordinance:
(#32989-061796) AN ORDINANCE creating Article 11.2, Rental
Certificate of Com_oliance, of Chapter 7, Building Re_=ulations, of the
Code of the City of Roanoke (1979), as amended, to provide for the
inspection of rental dwellings and dwelling units in the City of Roanoke,
and repealing Article IV, Occu_r)ancy Permits, of Chapter 16, Human
Ri~_hts, of the Code of the City of Roanoke (1979), as amended; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 492.)
Mr. Parrott moved the adoption of Ordinance No. 32989-061796.
The motion was seconded by Dr. Butler.
A communication from Dr. Anthony R. Stavola, Past President,
Greater Raleigh Court Civic League, advising that with the many
volunteer aspects of the Rental Inspections program and the lack of
any real enforcement mechanism, the minority of landlords who are not
concerned with maintenance will be those who will not comply with the
Program; there seems to be many unanswered questions about how
the prOgram will work, as well as available tools to mandate
compliance, and suggesting that City staff give further review to
enforcement issues, was before Council.
A communication from Michael F. Urbanski, Incoming President,
Greater Raleigh Court Civic League, advising that although the current
proposal for rental inspections does not directly impact his
neighborhood, he expressed concern that the City's fire inspection plan
69
for rental property should be mandatory and contain some reliable
mechanism for annual reporting and insuring compliance, was before
Council.
(For full text, see communications on file in the City Clerk's Office.)
The Mayor requested that the communications from Dr. Stavola
and Mr. Urbanski be received and filed and made a part of the record.
The Reverend Wayne C. Harrison, 825 Stewart Avenue, S. E.,
advised that in his walking tours of the southeast neighborhood, the
property of homeowners is fairly well maintained compared to landlord
(rental) property. He stated that the main issue is the circumstances
under which some people must live, and it would appear that if there is
a law on the books, it should have enough teeth to make it enforceable,
and urged that Council enact a measure providing maximum
enforcement.
Paula L. Prince, President, Old Southwest, Inc., advised that Old
Southwest believes that the Rental Inspections program should be as
strong as possible, and requested that Council adopt an ordinance to
provide that display of the Certificate of Compliance sticker will be
mandatory.
H~ Joel Kelley, 3038 Melrose Avenue, N. W., suggested that action
on the Rental Inspections program be deferred and that the City
request its representatives to the General Assembly to support
legislation providing for City-wide enforcement.
John C. Kepley, representing the Roanoke Property Investors
Association, spoke in support of the revised Rental Inspections
program which is fair to tenants, landlords, the Building Department
and all citizens of the City of Roanoke. He stated that if the Program is
to succeed, there must be a better understanding and working
relationship between the City of Roanoke's Building Department and
the individual renter/property owner. He called attention to past
disagreements and problems which he hopes will be resolved, and
based on discussions with the City Manager and the Director of Public
Works, assurances have been made that certain injustices will be
corrected. He advised that the City's raze order to tear down houses is
given too quickly, thousands of houses have been torn down within
Roanoke City during the past ten years, and vacant lots are evident
?0
everywhere. He added that each house which is torn down lowers the
tax base and leads to an increase in taxes that other citizens must pay;
and such action also reduces affordable housing for those persons
who cannot afford to move to higher priced apartments or houses in
other parts of the Roanoke Valley. He recommended that Council
consider placing a six month moratorium on razing houses to enable
the issue to be studied in depth. He added that a housing task force
should be appointed to address some of the issues that were raised
during the past month by the Certificate of Compliance Draft
Committee, which issues are set forth on Page 8, Related Issues, of the
Program Outline.
Kathy S. Hill, 509 Arbor Avenue, S. E., representing the Riverland
Alert Neighbors Association, expressed concern with regard to fires in
vacant houses that are not boarded up and cannot be rented because
the structures are not in compliance with the building code. She stated
that if the guidelines are revised to delete mandatory display of the
Certificate of Compliance sticker, the whole purpose of the task
force/citizen workshops will be defeated. She spoke against changing
the laws to prevent the razing of substandard housing, because if a
house has been boarded up for a long period of time without the
necessary repairs, it should be torn down to allow construction of other
affordable housing.
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W.,
called attention to a vacant house next door to his residence which has
been vacant for ten years, and because of the deteriorating condition
of the house, it would be difficult for him to sell his house, yet his
property assessment continues to increase. He expressed sympathy
to the plight of the landlord because there are tenants who destroy
property, therefor, something should be done to educate the tenant on
how to take care of rental property. He stated that there are hundreds
of boarded up houses in the northwest area which are unsightly to the
overall appearance of the City, and suggested that the City give further
study to the Rental Inspection program and prepare a stronger and
more enforceable ordinance.
Theodore J. Edlich, III, Executive Director, Total Action Against
Poverty in the Roanoke Valley, advised that not requiring the list of
rental properties of individual property owners, or mandatory display
of the Certificate of Compliance sticker would not be a deficit to the
Rental Inspections program; however, the greatest problem would be
in not adopting the ordinance at this time. He pointed out that the City
Manager is committed to insuring that rental property meets housing
code standards, and over the next 12 months, the City Manager, along
with City staff, will review compliance levels; and urged that Council
adopt the ordinance as drafted and continue to work with the City
Manager on compliance issues and whether or not the law needs to be
changed at some future date.
William H. Wilson, III, 1818 Brandon Avenue, S. W., advised that
the Certificate of Compliance sticker is not a major issue, and is not
something that should determine whether the Program is adopted or
not adopted. He stated that mandatory display of the Certificate of
Compliance sticker appears to be a bad idea because it stigmatizes
certain neighborhoods, and would cause citizens to feel that their
neighborhood is not up to the same standards as other neighborhoods.
He added that the Rental Inspections program will require the
cooperation of all persons involved if it is to be successful, and
opposing sides should not point fingers at each other for having
different points of view. He requested that Council adopt the Rental
Inspections program as presented.
Mr. McCadden advised that he intended to vote against the
ordinance because the Rental Inspections program should be enforced
City-wide and not just in conservation and rehabilitation districts.
Ms. Wyatt suggested that Council review issues relating to
display of the Certificate of Compliance sticker and voluntary submittal
by property owners of the list of rental properties in six months to
evaluate performance levels.
Mr. White called for the question. The motion was seconded by
Mr. Parrott and adopted, Mayor Bowers voting no.
Ordinance No. 32989-061796 was adopted by the following vote:
AYES: Council Members Butler, Parrott, White, Wyatt, Bowles
and Mayor Bowers ...................................................................... 6.
NAYS: Council Member McCadden ......................................... 1.
7!
72.
ACTION:
Mr. Parrott offered the following resolution:
(#32990-061796) A RESOLUTION amending the City's Fee
Compendium to establish fees in connection with the City's Rental
Certificate of Compliance Program.
(For full text of Resolution, see Resolution Book No. 58, page 501.)
Mr. Parrott moved the adoption of Resolution No. 32990-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, Parrott, White, Wyatt, Bowles
and Mayor Bowers ..................................................................... 6.
NAYS: Council Member McCadden.
BUDGET-REGISTRAR-ROANOKE CiViC CENTER-PERSONNEL
DEPARTMENT-CIRCUIT COURT-COMMUNICATIONS DEPARTMENT:
The City Manager submitted a written report advising that personnel
lapse is generated due to employee turnover and vacancies in City
departments; salary savings of $785,000.00 are projected as a result of
the vacancies in the current fiscal year; and total estimated personnel
lapse generated for fiscal year 1995-96 is $936,372.00, which exceeds
the estimate of $785,000.00 by $151,372.00, of which $148,550.00 needs
to be transferred to the following departments to fund operating needs:
Circuit Court
Services;
$44,040.00 to Fees for Professional
Registrar - $20,000.00 to Temporary Wages to cover
estimated costs of the June Primary election;
Communications - $34,510.00 to Overtime Wages to cover
shortages in the account as a result of required training of
existing staff for professional recertification, mandatory
training of new staff in areas such as CPR and emergency
medical dispatch, and the snow storms of December 1995
and January 1996; and
73
ACTION:
Civic Center - $50,000.00 to the Civic Center Fund to cover
event planning expenses for future conferences, including
the Virginia Municipal League Annual Conference in the
fall of 1996.
The City Manager recommended that Council authorize the
transfer of funds from departmental accounts to Personnel Lapse
Account No. 001-002-9410-1090 and adjust revenue estimates as set
forth in Attachment A to the report.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(#32991-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General and Civic Center Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 503.)
Mrs. Bowles moved the adoption of Ordinance No. 32991-061796.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Mayor Bowers .......................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member White was out of the Council Chamber.)
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-PUBLIC WORKS-
PLANNING-GRANTS-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT:
The City Manager submitted a written report advising that each year the
City receives Community Development Block Grant (CDBG) and HOME
Investment Partnership Program (HOME) entitlement funds from the
U. S. Department of Housing and Urban Development (HUD) to
implement a variety of community development programs; HUD did not
provide exact entitlement figures to the City in January as expected due
to delays in Congressional approval of HUD's appropriation bill, and
instead, the City was instructed by HUD to prepare the Annual Update
at ten per cent below fiscal year 1995 funding, an overall decrease of
74
$294,700.00; on May 8, 1996, the City received notification of the exact
entitlement amounts; Emergency Shelter Grant funds were not
received; however, the CDBG allocation increased by $169,400.00 and
HOME funds increased by $15,100.00 when compared to the estimated
allocations previously provided by HUD and used in the budgeting
process; and Council requested a recommendation concerning
allocation of the additional funds prior to July 1, 1996.
It was further advised that all eligible projects were reexamined
and reconsidered for funding or for increases in 1996-97 funding
allocations, which review included the Roanoke City Boxing
Association's program for start-up funds to establish a boxing program
for at-risk youth; and the following activities are recommended for
increases in current levels of funding:
Economic Development Investment Fund
Downtown Historic Facade Grants
Consolidated Rehabilitation Loans
Empowering Individuals with Disabilities
Emergency Assistance Fund
Enterprise II Plan
ROanoke Neighborhood Partnership
General Administration
$50,000.00
10,000.00
20,000.00
5,500.00
7,000.00
15,000.00
5,000.00
It was noted that the remaining $56,900.00 in Community Development
Block Grant funds is recommended to be added to the CDBG
contingency account for possible cost overruns, or for any future
projects approved by Council.
The City Manager recommended that he be authorized to amend
the Annual Update to the HUD Entitlement Consolidated Plan, make
budgetary adjustments as set forth in Attachment A to the report, and
submit appropriate amendments to the U. S. Department of Housing
and Urban Development after the required 30 day citizen review period,
provided there are no compelling objections to the amendments.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. McCadden offered the following resolution:
(#32992-061796) A RESOLUTION authorizing the City Manager
to amend the Annual Update of the Entitlement Consolidated Plan for
fiscal year 1996-97 and submit said amendments to the United States
Department of Housing and Urban Development (HUD), and to execute
documents in connection with said amendments.
(For full text of Resolution, see Resolution Book No. 58, page 509.)
Mr. McCadden moved the adoption of Resolution No. 32992-
061796. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Mayor Bowers .......................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member White was out of the Council Chamber.)
INSURANCE-PARKS AND RECREATION-PUBLIC WORKS: The
City Manager submitted a written report advising that the Blue Ridge
Zoological Society of Virginia, Inc. (Zoo), operates Mill Mountain Zoo on
land leased from the City of Roanoke; the Roanoke Jaycees, Inc.
(Jaycees), have operated a miniature train, often referred to as the "Zoo
Choo", at the Mill Mountain Zoo since 1952; Ordinance No. 30865-
021092, adopted February 10, 1992, authorized the City to renew the
agreement between the City, the Jaycees and the Zoo; parties to the
previous agreement decided to negotiate a new agreement, and major
points of the new agreement are as follows:
Jaycees will retain train ownership;
Zoo has exclusive license to operate the train;
establishes "Zoo Choo" committee to recommend policy
and procedures for train operation;
net revenues split evenly between Jaycees and Zoo;
initial term of agreement is through December 31, 1996,
with automatic annual renewals; and
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the Zoo and the Jaycees will indemnify the City from any
claims resulting from their intentional or negligent acts or
omissions.
A major point not in the previous agreement but in the new
agreement is that the City will indemnify the Zoo and
Jaycees from any claims resulting from the City's
intentional or negligent acts or omissions.
The City Manager recommended that he be authorized to execute
an agreement with Blue Ridge Zoological Society of Virginia, Inc., and
Roanoke Jaycees, Inc., in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#32993-061796) A RESOLUTION authorizing the proper City
officials to execute an agreement with the Blue Ridge Zoological
Society of Virginia, Inc., and Roanoke Jaycees, Inc., for the operation
of the miniature railroad at the Mill Mountain Zoo, upon certain terms
and conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 58, page 511.)
Mr. Parrott moved the adoption of Resolution No. 32993-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Mayor Bowers .......................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member White was out of the Council Chamber.)
PARKS AND RECREATION-ARMORY/STADIUM-PUBLIC WORKS-
CONSULTANTS REPORTS: The City Manager submitted a written
report advising that Heery International, Inc., of Atlanta, Georgia, with
its Sports Facility Division and its Consultants, Hammer, Siler, George
Associates, also of Atlanta, were selected to perform a feasibility study
for use of Victory Stadium and Field House; on January 16, 1996,
Council requested that the consultants concentrate their efforts on
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ACTION:
Option 4 for renovations to Victory Stadium; the City Manager was
requested to contact local jurisdictions with regard to pursuing a
regional development approach towards the Field House Complex; the
matter was discussed with local government administrators on
February 29, 1996, and although Roanoke Valley representatives liked
the concept, they indicated that more pressing priorities need to be
addressed.
It was explained that key elements of Victory Stadium
renovations and related costs total $14,625,000.00, excluding the
purchase of property located north of Reserve Avenue.
The City Manager recommended that Council receive with favor
the feasibility study and refer the project for renovations to Victory
Stadium to the long range Capital Improvements Program for future
funding consideration.
(For full text, see report on file in the City Clerk's Office.)
FOllowing a discussion of the matter, Mr. Parrott moved that the
City Manager be requested to report to Council within 60 days as to the
feasibility of completing Option 4 on a fast track basis. The motion was
seconded by Mr. McCadden and unanimously adopted.
NEIGHBORHOOD ORGANIZATIONS-PLANNING-GRANTS-
ROANOKE NEIGHBORHOOD PARTNERSHIP: The City Manager
submitted a written report advising that as part of the annual budget
and the Community Development Block Grant (CDBG) program,
Council approved the expenditure of General Funds and CDBG funds
for neighborhood improvement grants; the Neighborhood Improvement
Grant Program was established in 1985 through the Roanoke
Neighborhood Partnership and provides mini-grants up to $1,500.00
and Neighborhood Development Grants up to $10,000.00, with the
purpose of the program to provide financial incentives for
neighborhood organizations to undertake self-help projects; and
proposed projects will provide neighborhood beautification,
revitalization, and improve the quality of life in the following
neighborhoods:
Williamson Road Action Forum, Inc. - $800.00 for purchase
and installation of trees in Bowman Park, $200.00
matching funds;
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Old Southwest, Inc. - $800.00 for the following projects,
$200.00 matching funds;
establish a tool bank for Old Southwest
residents to clean and maintain streets,
sidewalks, yards and alleys;
purchase hoses, watering cans, and fertilizer
to assist and encourage residents to care for
approximately 115 trees to be planted by the
City; and
develop and mail a flyer to residents to
advertise the availability of the tool bank and
to recruit volunteers for Block Pride Day.
Old Southwest, Inc. - $9,800.00, purchase computer
equipment and software for record keeping, creating
presentations, and publishing the neighborhood
newsletter, no matching funds; and
Old Southwest, Inc.- $10,000.00, purchase seven vacant
lots located in the Old Southwest neighborhood,
described as Official Tax Nos. 1140102, 1140103, 1140104,
1131301, 1131302, 1131303 and 1131304.
The City Manager recommended that he be authorized to execute
the necessary agreements and amendments thereto, if necessary, with
the abovereferenced neighborhood organizations, said agreements to
be approved as to form by the City Attorney, within the limits of funds
set forth in the report and for the purposes specified.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(#32994-061796) A RESOLUTION authorizing the City Manager
to execute administrative agreements and any necessary amendments
thereto with two separate agencies for implementation of various
Community Development Block Grant programs.
(For full text of Resolution, see Resolution Book No. $8, page 511.) _ __
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ACTION:
Mr. McCadden moved the adoption of Resolution No. 32994-
061796. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... O.
BUDGET-PUBLIC WORKS-REFUSE COLLECTION-ROANOKE
VALLEY RESOURCE AUTHORITY-RECYCLING: The City Manager
submitted a written report advising that the adopted budget for Solid
Waste Management for fiscal year 1995-96 was prepared based on
several budget assumptions regarding the cost of operating refuse
disposal programs, i.e., estimated tons of refuse to be disposed of at
the Roanoke Valley Resource Authority during fiscal year 1995-96
would be 42,266.00 tons; a major natural occurrence that could not be
planned for was the rain storm that occurred on June 28, 1995, in the
Garden .City Boulevard area, causing extensive damage on private
properties and public right-of-ways; and approximately 1,230 tons of
debris was collected and disposed of at the Roanoke Valley Resource
Authority.
It was further advised that the budget assumption for operating
refuse disposal programs was changed during the fiscal year because
the tons of refuse disposed of at the Roanoke Valley Resource
Authority exceeded the budget estimate by 3,103 tons, and the cost of
the additional 3,103 tons at $45.00 per ton totals $139,635.00; and tons
of debris collected and disposed of resulting from the major rain storm
was 1,230 tons at $45.00 per ton, totalling $55,350.00.
The City Manager recommended that Council authorize the
transfer of $195,000.00 to Solid Waste Management - Refuse, Account
No. 001~052-4210-2010.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
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ACTION:
(#32995-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 512.)
Mr. White moved the adoption of Ordinance No. 32995-061796.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
BUDGET-COMMUNICATIONS DEPARTMENT-CONSULTANTS
REPORTS: The City Manager submitted a written report advising that
on July 11, 1994, Council authorized an agreement with Towers Perrin
to provide outside assistance in exploring major service areas that
should be studied for regional cooperation; and Towers Perrin
presented its recommendations to the regional local government
management group and representatives from the Roanoke Regional
Chamber of Commerce on May 12, 1995, which recommendations
included cooperation in Public Safety emergency communications and
public safety activities.
It was further advised that Roanoke City Council and the
Roanoke County Board of Supervisors were briefed at a joint meeting
on March 4, 1996, with regard to the need to issue a joint City/County
Request for Proposal to obtain Communications Consulting Services,
and advertisement was published in The Roanoke Times on Sunday,
March 17, 1996, with responses having been received from the
following firms: RAM Communications Consultants, Inc.; Frederick G.
Griffen, P.C.; Omnicom, Inc.; and Hayes, Seay, Mattern & Mattern; and
staff from Roanoke City and Roanoke County evaluated and
interviewed three of the four firms, with Hayes, Seay, Mattern & Mattern
having been determined to be the most qualified to provide the required
services at a competitive negotiated total cost of $36,000.00, which will
be evenly shared by the City and the County.
ACTION:
ACTION:
The City Manager recommended that Council appropriate
$18,000.00 from Contingency Reserve Account No. 001-002-9410-2199
to Communications Account No. 001-050-4130-2010 for Fees for
Professional Services; and that he be authorized to execute a contract,
in a form acceptable to the City Attorney, for joint City/County
Communications Consulting Services.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#32996-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 513.)
Ms. Wyatt moved the adoption of Ordinance No. 32996-061796.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
Ms. Wyatt offered the following resolution:
(#32997-061796) A RESOLUTION authorizing a contract between
the City, Roanoke County and a consulting firm for the provision of
communications consulting services.
(For full text of Resolution, see Resolution Book No. 58, page 514.)
Ms. Wyatt moved the adoption of Resolution No. 32997-061796.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
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NAYS: None ...................................................................... 0.
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BUDGET-HUMAN DEVELOPMENT-FDETC: The City Manager
submitted a written report advising that the Fifth District Employment
and Training Consortium administers the Federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District; and the
Consortium serves eligible residents in the Counties of Alleghany,
Botetourt, Craig and Roanoke, and the Cities of Clifton Forge,
Covington, Roanoke and Salem.
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award and adjustments for programs which include on-the-job training,
work experience, job related education, classroom training, job
placement activities, and remedial education in the following amounts:
Title II-B (Summer Youth Employment Program) Funds -
$324,165.00 (Notice of Award No. 96-03-11), will be used to
provide remedial education, academic enrichment, work
experience with payment of wages, training, counseling,
and other benefits for 200 to 225 youth; and
Title II-C Funds - $30,339.00 (Notice of Award No. 96-03-
08), a transfer in from program year 95 II-B, will be used to
prOvide services to youth ages 16-21.
The City Manager recommended that Council appropriate Fifth
District Employment and Training Consortium funding totalling
$354,504.00 and increase the revenue estimate by $354,504.00 in
accounts to be established in the Consortium Fund by the Director of
Finance.
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler offered the following emergency budget ordinance:
(#32998-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 515.)
ACTION:
Dr. Butler moved the adoption of Ordinance No. 32998-061796.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers ................................................... 7.
NAYS: None ...................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-YOUTH-JUVENILE
CORRECTIONAL FACILITIES: The City Manager submitted a written
report advising that the Comprehensive Services Act (CSA) for At-Risk
Youth and Families established, effective July 1, 1993, a pool of State
funds to be expended for public or private non-residential or residential
services for the targeted population of at-risk youth and their families;
the CSA mandates services for foster care children, including
residential placement and for children whose individualized education
plan mandates specialized education private day or residential
educational programs; and CSA State Funds Pool allocation for
Roanoke City for July 1, 1995 through June 30 1996 is:
State funds
required local match
$3,915,815.00
1,854,468.00
current budgeted funds
$5,770,283.00
It was further advised that the cost of mandated services for
targeted at-risk youth and their families was underestimated by
$722,543.00 for fiscal year 1996, as follows:
State funds
required local cash match
$522,543.00
200,000.00
additional supplemental funds $722,543.00
Roanoke City is required to provide a local cash match of 27.68 per
cent, or$200,000.00.
The City Manager recommended that Council authorize the
Director of Finance to increase revenue estimates in the
Comprehensive Services Act, Account No. 001-020-1234-0692, by
$522,543.00, increase appropriations in Account No. 001-054-5410-3171
by $522,543.00, and increase revenue estimates in Social Services
accounts and appropriate or transfer a total of $200,000.00 from certain
listed accounts to CSA expenditure, Account No. 001-054-5410-3171.
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mrs. Bowles offered the following emergency budget ordinance:
(#32999-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 517.)
Mrs. Bowles moved the adoption of Ordinance No. 32999-061796.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH-JUVENILE
CORRECTIONAL FACILITIES-SCHOOLS: The City Manager submitted
a written report advising that the Comprehensive Services Act (CSA)
administrative fund expenditures include salaries and fringe benefits
for the CSA Administrator, the Family Assessment and Planning
Coordinator, and administrative expenses; and total funding for
administrative costs for July 1, 1995 through June 30, 1996 is as
follows:
State funds
required City local cash match
Roanoke City Schools
additional local funding
$18,080.00
4,920.00
13,875.00
34.767.00
$71,642.00
It was further advised that State funds of $18,080.00 have been
appropriated for fiscal year 1996; Roanoke City Schools' share of
Comprehensive Services Act administrative costs has not been
appropriated for fiscal year 1996; estimated CSA fiscal year 1996
administrative expenditures are $71,642.00; school funding of
$13,875.00 needs to be appropriated into CSA Administrative Account
No. 001-054-5411-1002; the required City local cash match of $4,920.00
needs to be transferred to Account No. 001-054-5411-1002; and
additional local funding of $34,767.00 for CSA administrative
expenditures needs to be appropriated to Grant Fund Account No. 035-
054-5156-1002.
The City Manager recommended that Council appropriate
additional funds for Comprehensive Services Act administrative costs
for fiscal year 1995-96 by adopting the following changes to the fiscal
year 1996 budget:
General Fund:
Increase Revenue Account
No. 001-020-1234-0695 (CSA School
Administration)
$13,875.00
Increase Expenditure Account
No. 001-054-5411-1002 (CSA Administration)
$13,875.00
Transfer
from: Account No. 001-054-3320-8005
(Juvenile Detention Home)
to: Account No. 001-054-5411-1002
(CSA Administration)
Account No. 001-004-9310-9535
(Transfer to Grant Fund)
$39,687.00
$ 4,920.00
34,767.00
Grant Fund:
Increase Revenue Account
No. 035-035-1234-7217 (CSA - Local Funding)
$34,767.00
Increase Expenditure Account
No. 035-054-5156-1002 (CSA Administration)
$34,767.00
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler offered the following emergency budget ordinance:
85
ACTION:
(~t33000-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 518.)
Dr. Butler moved the adoption of Ordinance No. 33000-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers ................................................... 7.
NAYS: None ...................................................................... 0.
DIRECTOR OF FINANCE:
BUDGET-CITY SHERIFF-CITY JAIL-CAPITAL IMPROVEMENTS
PROGRAM-JUVENILE CORRECTIONAL FACILITIES-YOUTH: The
Director of Finance submitted a written report advising that the City's
Jail Expansion and Crisis Intervention Center projects were both
partially funded by State grant funds; State reimbursement is
contingent on the Department of Corrections's approval of project
expenditures; and as a result, State funding has changed since
inception of these projects and certain appropriation adjustments are
necessary.
It was further advised that at the start of the Jail Expansion
project, the Virginia Department of Corrections agreed to reimburse the
City for 25 per cent of estimated projects, or $1,913,940.00;
construction bids for the Jail Expansion project exceeded the original
estimate, therefore, the City requested additional State reimbursement;
in order to expedite the project, the City appropriated general revenue
while awaiting a decision by the State to increase its participation; the
Board of Corrections approved the City's request for additional
reimbursement for $385,259.00, which needs to be appropriated;
similarly, the City may now reduce general revenue funding, previously
appropriated to the Jail Expansion account, by $385,259.00, which will
be transferred to the Crisis Intervention Center account ($80,000.00)
and to the Capital Improvement Reserve account ($305,259.00).
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It was explained that the Crisis Intervention Center construction
was completed during fiscal year 1992-93; State reimbursement of
$280,000.00 from the Department of Corrections was appropriated to
partially fund the project; in September 1995, the City received
$200,000.00 as payment in full from the State; the remaining $80,000.00
was not approved in the State's budget, and since the City will not
collect the remaining $80,000.00, it is necessary to reduce anticipated
State funding by $80,000.00 and appropriate general revenue.
The Director of Finance recommended that Council approve in
the following actions:
increase the receivable, "Due from State-Department of
Corrections-Jail, in the Capital Projects Fund by
$385,259.00;
appropriate an additional $385,259.00 of State funds to the
Capital Projects Fund Account No. 008-052-9685-9077, Jail
Expansion;
deappropriate General Revenue funding by $385,259.00 in
the Capital Projects Fund Account No. 008-052-9685-9003,
Jail Expansion;
decrease the receivable, "Due from State Department of
Corrections-Crisis", by $80,000.00 in the Capital Projects
Fund;
deappropriate $80,000.00 of State funding in the Capital
Projects Fund Account No. 008-052-9637-9007, Crisis
Intervention Center;
appropriate $80,000.00 of General Revenue in the Capital
Projects Fund Account No. 008-052-9637-9003, Crisis
Intervention Center, which will be available from the Jail
Expansion Account No. 008-052-9685-9003; and
transfer General Revenue of $305,259.00 available in the
Jail Expansion Account No. 008-052-9685-9003, to the
Capital Projects Fund Account No. 008-052-9575-9178,
Capital Improvement Reserve - Buildings.
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mrs. Bowles offered the following emergency budget ordinance:
(#33001-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 520.)
Mrs. Bowles moved the adoption of Ordinance No. 33001-061796.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers 7.
NAYS: None ...................................................................... 0.
BUDGET-SEWERS AND STORM DRAINS-BONDS/BOND ISSUES-
BRIDGES-ARMORY/STADIUM-CHURCH AVENUE PARKING GARAGE-
PUBLIC WORKS-CAPITAL IMPROVEMENTS PROGRAM-INDUSTRIES-
FLOOD REDUCTIONICONTROL-J & D RELATIONS DISTRICT COURT-
SCHOOLS-EQUIPMENT-ROANOKE NEIGHBORHOOD PARTNERSHIP-
STREETS AND ALLEYS: The Director of Finance submitted a written
report advising that Capital projects of all types have been approved by
Council for construction over the past years, which projects have
included construction in major categories for buildings, parks, streets,
bridges, sanitary sewers, water projects and storm drains; funding is
established for each project when Council approves the construction
based on bids for the various construction costs, as well as extra
funding for possible contingencies; and completed projects have
contingency funds remaining after final bills are paid because most
projects are completed within established budgets.
It was further advised that a number of projects have been
completed and may be closed out; remaining funds need to be
transferred from the completed projects to capital projects still under
construction or to the capital improvement reserve account for future
construction; a proposed budget ordinance will transfer $173,665.00 in
remaining funding in completed projects to the capital improvement
reserve to be available for further appropriations, transfer bond
ACTION:
proceeds funding of $77,253.00 between existing Water Plant
Expansion project accounts, and deappropriate $77,253.00 in funding
previously appropriated from retained earnings; and overall funding in
total for Water Plant Expansion project accounts remains unchanged.
The Director of Finance recommended that funds be transferred
from completed capital projects to appropriate capital accounts.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#33002-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Capital Projects, Water, Sewage Treatment, and
Transportation Fund Appropriations, and providing for an emergency.
(For fulltext of Ordinance, see Ordinance Book No. 58, page 521.)
Ms. Wyatt moved the adoption of Ordinance No. 33002-061796.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
CITY ATTORNEY:
CITY CODE-LEGISLATION: The City Attorney submitted a written
report advising that since 1982, Council has reenacted and recodified
the City Code on an annual basis in order to properly incorporate
amendments made by the Virginia General Assembly at the previous
Session to State statutes that are incorporated by reference in the City
Code, which procedure ensures that the ordinances codified in
Roanoke's Code incorporate current provisions of State law.
The City Attorney recommended that Council adopt a proposed
ordinanCe to readopt and reenact the Code of the City of Roanoke
(1979), as amended.
(For full text, see report on file in the City Clerk's Office.)
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Mr. White offered the following emergency ordinance:
(#33003-061796) AN ORDINANCE to readopt and reenact the
Code of the City of Roanoke (1979), as amended; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 526.)
ACTION:
Mr. White moved the adoption of Ordinance No. 33003-061796.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers 7.
NAYS: None ...................................................................... O.
REPORTS OF COMMITTEES:
BUDGET-ROANOKE CIVIC CENTER: Vice-Mayor William White,
Sr., Chairperson of the Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for remOval of ACM ceiling and reroofing of the area around the stage
in the Roanoke Civic Center Auditorium, and recommended that
Council approve the following actions:
award a lump sum contract to S. P. Cahill and Assoc., Inc.,
for removal of ACM around the stage in the Civic
Center Auditorium, with work to be performed between
July 2 - 14, 1996, at a cost of $25,900.00;
award a lump sum contract to Melvin T. Morgan Roofing
and Sheet Metal Co., Inc., to replace the Iow roof around
the stage area of the Auditorium, with work to be
performed in 70 consecutive calendar days starting on
July 15, 1996, at a cost of $36,244.00;
appropriate the following funding from the Civic Center
Retained Earnings account to a Capital account to be
established in the Civic Center Fund for each project, as
follows:
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ACTION:
removal of ACM ceiling:
contract amount
project contingency
$25,900.00
2,500.00
total
$28,400.00
reroof area around stage:
contract amount
project contingency
$36,244.00
3.000.00
total
$39,244.00
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33004-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 527.)
Mr. Parrott moved the adoption of Ordinance No. 33004-061796.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
BUDGET-HUMAN DEVELOPMENT: A report of the Human
Services Committee advising that the Human Services Committee
budget, in the amount of $408,997.00, was established by Council
pursuant to Ordinance No. 32920-051396, adopted on May 13, 1996,
which adopted the 1996-97 fiscal year General Fund budget; requests
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were received from 33 agencies, in the total amount of $780,818.83; and
agencies were notified of tentative allocation recommendations, as well
as the appeal process.
It was further advised that the Human Services Committee
requests that $8,986.00 be designated in the Human Services
Committee budget to cover monitoring expenses; a schedule was
attached to the report listing recommended funding for allocation to the
various agencies; and four appeals of Committee recommendations, as
provided by Council policy, were received after notification to each
agency of its tentative recommended allocation, which appeals were
heard on May 24, 1996, from Roanoke Area Ministries, Child Health
Investment Partnership, YMCA, and Garden of Prayer House of
Deliverance.
The Committee submitted the following recommendations:
Bethany Hall - $7,500.00, payment of $20.00 per day for
Roanoke residents, up to a maximum of $7,500.00;
The Salvation Army - $26,700.00, a contract to be executed
with The Salvation Army for provision of services to City
citizens under the Homeless Housing Program and/or the
Abused Women's Shelter;
Unified Human Transportation Systems, Inc. (RADAR) -
$24,000.00, through Valley Metro in order that Valley Metro
may receive credit for providing transportation to the
handicapped; and
Inner City Athletic Association - $1,900.00 through
Community Organization for Research and Development.
Further, the Human Services Committee recommended that
Council concur in the following actions:
funding of agencies in amounts recommended on
Attachment A to the Committee report;
ACTION:
authorize the Chairman of the Human Services Committee
and the Director of Human Development not to permit
payment of funds to any agency until objectives, activities,
and other reasonable requests of the monitoring staff are
submitted and accepted:
transfer $408,997.00 from the Human Services Committee
Account No. 001-054-5221-3700, to new line items to be
established in the Human Services Committee budget by
the Director of Finance; and
authorize the City Manager, or his designee, to negotiate
a contract for $26,700.00 with The Salvation Army for
provision of services to City citizens under the Homeless
Housing Program and/or Abused Women's Shelter, and
COuncil will be requested to authorize execution of the
contract after negotiation.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#33005-061796) AN ORDINANCE to amend and reordain certain
sections of the 1995-96 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 58, page 528.)
Mr. McCadden moved the adoption of Ordinance No. 33005-
061796. The motion was seconded by Dr. Butler and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
93
Mr. McCadden offered the following resolution:
94
ACTION:
(#33006-061796) A RESOLUTION concurring in the
recommendations of the Human Services Committee for allocation of
City funds to various nonprofit agencies for Fiscal Year 1996-1997.
(For full text of Resolution, see Resolution Book No. 58, page 531.)
Mr. McCadden moved the adoption of Resolution No. 33006-
061796. The motion was seconded by Dr. Butler and adopted by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .7.
NAYS: None ...................................................................... 0.
PIPELINES/STORAGE TANKS-FRANCHISES-CITY PROPERTY-
UTILITIES-ROANOKE GAS COMPANY-WATER RESOURCES: Earlier in
the meeting, Council having received and opened a bid for a gas
franchise and a gas pipeline license, and the bids having been referred
to a Bid Committee for study, report and recommendation; Vice-Mayor
William White, Sr., Chairperson of the Bid Committee, presented a
written report on behalf of the Committee, and advised that one bid,
being the bid of Roanoke Gas Company (Grantee), was received, for a
franchise to construct, operate and maintain a natural gas distribution
system in the City, for a term of 20 years, commencing January 1, 1996
and extending through December 31, 2015, at a franchise fee
calculated, as follows:
Grantee will pay Grantor (City) a Franchise Fee which shall
be calculated pursuant to the following. It is understood
that Grantee has or will enter into Franchise agreements
with the City of Salem ("Salem") and the Town of Vinton
("Vinton") (Grantor, Salem, and Vinton being hereinafter
sometimes collectively referred to as the "localities") with
fee provisions identical to this one, and that the total
annual Franchise Fee to be paid to the three localities in
aggregate is $56,000.00 for calendar year 1996 ("base year
total annual Franchise Fee").
95
ACTION:
Grantor's Franchise Fee shall be a percentage share of the
base year total annual Franchise Fee, which shall be
determined on a pro rata basis according to its percentage
share of the total dollar value of Grantee's gas sales
occurring within the localities during the calendar year.
For each calendar year of the Franchise, each Iocality's
percentage share shall be determined by the following
formula:
Locality's percentage share =
total dollar share value of Grantee's gas sales
within the Territorial Limits of the locality
total dollar value of Grantee's gas sales in the
three localities
For calendar year 1996, the Franchise Fee shall be paid to
Grantor on or before March 31, 1997. For each succeeding
calendar year during the term of this Franchise, the total
annual Franchise Fee paid by the Grantee to the localities
shall be the base year total annual Franchise Fee
increased by three per cent compounded annually over
the term of the Franchise. For each calendar year during
the term of this Franchise, Grantor's percentage share
shall be determined pursuant to this Section, and paid to
Grantor on or before March 31 of the succeeding calendar
year.
It was explained that Roanoke City's share of the Franchise Fee
will initially be approximately $40,000.00 annually.
The Bid Committee recommended that the bid of the Roanoke
Gas Company be accepted.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33007) AN ORDINANCE accepting a bid for a franchise to
construct, operate and maintain a natural gas distribution system in the
City, upon certain terms and conditions, for a twenty (20) year term and
authorizing the execution of a Gas Franchise Agreement.
(For full text of Ordinance, see Ordinance Book No. 58, page 532.)
96
The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Butler, McCadden, White, Wyatt,
Bowles and Mayor Bowers .......................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member Parrott abstained from voting.)
ACTION:
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33008) AN ORDINANCE providing for one or more non-
exclusive franchises to construct, reconstruct, operate, maintain, repair
and extend a Gas Distribution System within the City of Roanoke,
Virginia.
(For full text of Ordinance, see Ordinance Book No. 58, page 533.)
The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Butler, McCadden, White, Wyatt,
Bowles and Mayor Bowers ......................................................... 6.
NAYS: None ...................................................................... 0.
(Council Member Parrott abstained from voting.)
Earlier in the meeting, Council have received and opened a bid
for a gas pipeline license, Vice-Mayor White, Chairperson of the Bid
Committee, presented a written report on behalf of the Committee and
advised that one bid was received by Council, from the Roanoke Gas
Company (Licensee) for the right to construct, operate and maintain a
gas transmission pipeline on certain property of the City for a term of
20 years at a license fee as follows:
Licensee shall pay to the City an annual license fee for
each calendar year of the term of this License Agreement,
the annual license fee for the first five years of the term
(1996 through 2000, inclusive) shall be $1,455.00.
97
In order to maintain a license fee fair to the City and the
Licensee throughout the term of this License Agreement,
on the fifth anniversary of the commencement date of the
Agreement and every five years thereafter, the amount of
the license fee shall be adjusted, up or down to an amount
determined by mutual agreement of the City and the
Licensee. The City and the Licensee agree to use a ten
per cent return on the fair market value of the City
Property in determining the license fee. In the event that
the City and Licensee are unable to agree as to the license
fee, then each shall retain, at its own expense, a qualified
appraiser of real estate who shall appraise and report as
to the fair market value of the license fee utilizing the ten
per cent return rule agreed upon above. The average of
the two values shall then be calculated, and the average
shall be the license fee paid by Licensee for the
succeeding five years.
Any license fee adjustment under the formula established
above shall be calculated in the month of November 2000,
for the second five years of the term (2001 through 2005,
inclusive); and in the month of November 2005, for the
third five years of the term (2006 through 2010, inclusive);
and in the month of November 2010, for the fourth and
final five years of the term (2011 through 2015, inclusive).
The annual license fee for calendar year 1996 shall be due
and payable within ten calendar days after the date of the
Agreement; provided, however, for calendar year 1996,
Licensee shall be entitled to a credit for any payments
made for such calendar year under the previous Gas
Pipeline Agreement. For calendar year 1997 and
succeeding calendar years, the annual license fee for each
calendar of this Agreement shall be due and payable in
advance on December 15 preceding each such calendar
year.
The Bid Committee recommended that the bid of Roanoke Gas
Company be accepted.
(For full text, see report on file in the City Clerk's Office.)
98
ACTION:
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33009) AN ORDINANCE accepting a bid for the right to
construct, operate and maintain a gas transmission pipeline on certain
property of the City and authorizing the execution of a Gas Pipeline
Agreement for a twenty year term.
(For full text of Ordinance, see Ordinance Book No. 58, page 545.)
The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Butler, White, Wyatt, Bowles and
Mayor Bowers 5.
NAYS: Council Member McCadden .................................. 1.
(Council Member Parrott abstained from voting.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
VIRGINIA MUNICIPAL LEAGUE-ACTS OF ACKNOWLEDGEMENT-
LEGISLATION: The City of Roanoke having recently received the
designation of All America City for the fifth time, the Mayor requested
that the matter of appropriate signage, ceremonies, etc., be referred to
the City Manager for report to Council. Since the City of Roanoke was
the only locality in the Commonwealth of Virginia to be honored, it was
suggested that the City Manager contact the City's representatives to
the General Assembly and appropriate officials of the Virginia
Municipal League to request State recognition.
99
ACTION:
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT-
CITY EMPLOYEES-SPECIAL EVENTS: Mr. ParrOtt offered the following
resolution naming the Amphitheatre in Elmwood Park in honor of
E. Laban Johnson:
(#32983-061796) A RESOLUTION naming a City facility in honor
of a distinguished citizen.
(For full text of Resolution, see Resolution Book No. 58, page 475.)
Mr. Parrott moved the adoption of Resolution No. 32983-061796.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Butler, McCadden, Parrott, White,
Wyatt, Bowles and Mayor Bowers .................................................... 7.
NAYS: None ...................................................................... 0.
At 5:40 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
At 7:00 p.m., the Roanoke City Council meeting reconvened in
the Council Chamber, 215 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Vice-Mayor William
White, Sr., presiding:
PRESENT: Council Members Wendell H. Butler, Delvis O.
McCadden, John H. Parrott, Linda F. Wyatt, Elizabeth T. Bowles and
Vice-Mayor William White, Sr.- ........................................................ 6.
ABSENT: Mayor David A. Bowers ......................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Council
Member Bowles.
1-00
The Pledge of Allegiance to the Flag of the United States of
America was led by Council Members Butler and McCadden.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ZONING-LANDMARKS/HIST. PRESERVATION-ARCHITECTURAL
REVIEW BOARD: Council at its regular meeting on Monday, April 15,
1996, having continued a request of the Episcopal Diocese of
Southwestern Virginia to present a petition appealing a decision of the
Architectural Review Board in connection with a request to demolish
structures located at 1010 and 1014 First Street, S. W., the matter was
again before the body.
David C. Helscher, Attorney, representing the petitioner, advised
that the original moving date for the structures was scheduled for
sometime around March 15, 1996; however, inasmuch as the houses
have not yet been moved, he requested another continuance of the
matter.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that the matter be continued until the regular
meeting of Council on Monday, September 16, 1996, at 7:00 p.m. The
motion was seconded by Ms. Wyatt and adopted.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 17, 1996, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Eutau L.
Bowling that a tract of land located at 2315 Patterson Avenue, S. W.,
described as Official Tax Nos. 1311601 and 1312318, be rezoned from
HM, Heavy Manufacturing District, to LM, Light Manufacturing District,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Friday, May 31, 1996, and Friday, June 7, 1996, and
in the Roanoke Tribune on Thursday, June 6, 1996.
(See publisher's affidavits on file in the City Clerk's Office.)
101
ACTION:
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to place a presently non-
conforming use and a proposed future use of the property in an
appropriate zoning classification, was before Council.
The Planning Commission recommended approval of the
request for rezoning, and advised that the subject properties, as well
as surrounding properties, are primarily light manufacturing uses; a
change in zoning to LM, Light Manufacturing, will benefit the industrial
value of the properties and enhance development within the area; and
additional zoning changes for the area will be considered in the future.
(For full text, see report on file in the City Clerk's Office.)
Ms. Eutaw C. Bowling appeared before Council in support of his
request.
Dr. Butler moved that the following ordinance be placed upon its
first reading:
(#33010) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 131, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 58, page 546.)
The motion was seconded by Ms. Wyatt.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request for rezoning.
There being none, Ordinance No. 33010 was adopted, on its first
reading, by the following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Vice-Mayor White ....................................................... 6.
NAYS: None ...................................................................... 0.
(Mayor Bowers was absent.)
102
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 17, 1996, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of CBL &
Associates Limited that a tract of land located on the north side of
Bennington Street, at its intersection with Mount Pleasant Boulevard
and Rutrough Road, S. E., described as Official Tax No. 4250202, be
rezoned from CN, Neighborhood Commercial District, to C-2, General
Commercial District, and that conditions currently applicable to the
property be removed to facilitate the leasing by the petitioner of retail
space in the shopping center currently constructed and operating on
the property, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Friday, May 31, 1996, and Friday, June 7, 1996, and
in the Roanoke Tribune on Thursday, June 6, 1996.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to facilitate the leasing of retail
space in the shopping center, was before Council.
The Planning Commission recommended approval of the
request for rezoning, and advised that while CN zoning may be
preferable in the area to maintain the scale of commercial development
in the neighborhood and the types of land uses, it appears that a
change to C-2 would assist the development and operation of the
existing shopping center, thereby maintaining its viability.
It was further advised that the Neighborhood Commercial
designation for this area may need further evaluation; the traffic study
completed by Hayes, Seay, Mattern & Mattern, Inc., indicates that the
proposed zoning change would not significantly affect the levels of
service at intersections; it would be desirable to have transportation
corridor improvements in place prior to expanded commercial
development, including a traffic signal; however, only auxiliary lane
improvements are currently in the City's Capital Improvement Program;
and the issue of the amount of commercial signage is still being
discussed with the petitioner.
(For full text, see report on file in the City Clerk's Office.)
103
ACTION:
Daniel F. Layman, Jr., Attorney, appeared before Council in
support of the request of his client.
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#33011) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 425, Sectional
1976 Zone Map, City of Roanoke, to rezone certain property within the
City, and to remove certain conditions presently binding upon certain
property previously conditionally zoned CN, Neighborhood Commercial
District.
(For full text of Ordinance, see Ordinance Book No. 58, page 547.)
The motion was seconded by Mr. Parrott.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request for rezoning.
There being none, Ordinance No. 33011 was adopted, on its first
reading, by the following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Vice-Mayor White ....................................................... 6.
NAYS: None ...................................................................... 0.
(Mayor Bowers was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 17, 1996, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of JJ&T
Partnership and Randall Wayne Brown that two tracts of land located
on the southerly side of Campbell Avenue, S. E., identified as Official
Tax Nos. 4011102 and 4011103, be rezoned from LM, Light
Manufacturing District, to C-3, Central Business District, with the
rezoning of Official Tax No. 4011103 to be subject to certain conditions
proffered by the petitioner, the matter was before the body.
104
Legal advertisement of the public hearing was published in The
Roanoke Times on Friday, May 31, 1996, and Friday, June 7, 1996, and
in the Roanoke Tribune on Thursday, June 6, 1996.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that current
use of the parcel, Official Tax No. 4011102, is a leased parking facility;
and the purpose of the request for rezoning of the two tracts of land
which comprise approximately 0.62 acre is, as follows, was before
Council:
to place the property into a conforming zoning district
classification that would permit JJ&T Partnership, owner
of the parcel with Official Tax No. 4011103, to redevelop
the property by building a new convenience store on the
site and to continue the sale of gasoline via the use of the
existing gasoline islands as a "grandfathered" use, with
the former convenience store to either be removed or
used for storage purposes only; and
to place the leased parking facility on the parcel with
Official Tax No. 4011102 into a conforming zoning district
classification.
It was further advised that if approved, the rezoning would
minimally expand the use of the parcel, Official Tax No. 4011103 as a
neighborhood convenience store with no expansion of gasoline sales;
and according to the petitioner, the use of the parcel identified as
Official Tax No. 4011102 would remain the same, a public parking
facility.
The Planning Commission recommended approval of the request
for rezoning, and advised that the proposed rezoning would minimally
expand the former use of Official Tax No. 4011103 and would place both
non-conforming uses, the convenience store and the public parking lot,
into a conforming zoning district.
(For full text, see report on file in the City Clerk's Office.)
Alton B. Prillaman, Attorney, appeared before Council in support
of the request of his client.
105
ACTION:
Dr. Butler moved that the following ordinance be placed upon its
first reading'
(#33012) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 401, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 58, page 548.)
The motion was seconded by Mrs. Bowles.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request for rezoning.
There being none, Ordinance No. 33012 was adopted, on its first
reading, by the following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Vice-Mayor White ....................................................... 6.
NAYS: None ...................................................................... 0.
(Mayor Bowers was absent.)
ZONING-NORFOLK SOUTHERN CORPORATION-STREETS AND
ALLEYS-INDUSTRIES-HABITAT FOR HUMANITY: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, June 17,
1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City Planning Commission that certain parcels of
land in the southwest quadrant of the City, bounded generally by
Jackson Avenue on the north, 12th Street on the west, Salem Avenue
on the south, and 10th Street on the east, identified as Official Tax Nos.
1211402, 1211502 1211505, inclusive, and 1211508 1211512,
inclusive, and property owned by Norfolk Southern Corporation,
identified as Official Tax Nos. 1110806 - 1110809, inclusive, 1110817,
and 1110101 1110131, inclusive, be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density
District; and Official Tax Nos. 1110801 - 1110804, inclusive, and
1110810, be rezoned from RM-2, Residential Multi-family, Medium
Density District, to RM-1, Residential Multi-family, Low Density District,
the matter was before the body.
106
Legal advertisement of the public hearing was published in The
Roanoke Time~ on Friday, May 31, 1996, and Friday, June 7, 1996, and
in the Roanoke Tribune on Thursday, May 6, 1996.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to promote general welfare and
good zoning practice by : (1) making existing use of the subject
property consistent with the proper zoning category; (2) encouraging
additional residential development to locate in a distressed area; and
(3) ensuring that the subject property will be used in the future in a
manner that will not negatively impact adjoining residential properties,
was before Council.
ACTION:
The Planning Commission recommended approval of the request
for rezoning, and advised that the proposed rezoning will encourage
revitalization of the subject area by making the existing nonconforming
residential uses conforming, thus permitting their expansion and
improvement and by facilitating additional infill residential development
to occur in the neighborhood; and the land is not valuable for industrial
purposes.
(For full text, see report on file in the City Clerk's Office.)
John R. Marlles, Agent, City Planning Commission, appeared
before Council in support of the request.
Dr. Butler moved that the following ordinance be placed upon its
first reading:
(#33013) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 111 and Sheet No. 121,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
(For full text of Ordinance, see Ordinance Book No. 58, page 550.)
The motion was seconded by Mrs. Bowles.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request for rezoning.
107
Norma R. Smith, 11 - 14th Street, S. W., spoke in support of the
rezoning, because jobs as well as housing are needed in the area. She
stated that there is no reason why housing and businesses cannot
exist in the same area, and spoke in favor of the Habitat for Humanity
houses which are proposed for the 13th Street area. She called
attention to the need for restroom facilities and a water fountain in
Perry Park.
King Harvey, Chairman of the Board of Deacons, Jerusalem
Baptist Church, 1014 Norfolk Avenue, S. W., advised that a great deal
of blight has been removed from the neighborhood in the last few
months with the razing of the houses in the area requested to be
rezoned. He stated that light manufacturing is needed, which will offer
an opportunity to clean up the neighborhood while providing affordable
housing. He asked that Habitat for Humanity be allowed to construct
the houses so that citizens of Roanoke may enjoy housing that they are
not ashamed of. Although light manufacturing is needed, he stated that
there is no substitute for decent, affordable housing for the people of
Roanoke.
Robert E. Zimmerman, 1510 Langhorne Street, S. E., owner of a
business on Salem Avenue and 10th Street, N. W., advised that the City
is to blame for not cleaning up the area a long time ago. He stated that
he offered to purchase property in the Tenth Street area at the
assessed value; however, he was told that Habitat for Humanity was
offering one and one-half times the assessed value of the property. He
called attention to a large amount of vacant land in the City of Roanoke
and noted that he counted 56 vacant lots in a 20 block radius of the
Tenth Street area. He asked that rezoning of the property be held in
abeyance until the City's long range plans for the area are finalized, and
advised that if the rezoning is approved, the City will be sending a
message to businesses that they are not wanted in the area.
Gary L. Galbreath, Principal, Hurt Park Elementary School,
advised, that he hoped the bond which has been formed between the
school and the community will be ongoing so that the lives of families
in the Hurt Park community will continue to be enriched. He spoke in
support of the request for rezoning, because the homes proposed to be
constructed will be of value to the community and a strong school
aspect will be achieved through a strong community.
Mr. Woodrow C. Hickman, Jr., 1010 Norfolk Avenue, S. W., spoke
in support of the request for rezoning.
108
Ms. Rosa L. Hickman, 1010 Norfolk Avenue, S. W., spoke in
support of the request for rezoning, and stressed the importance of
coming together as a community and puffing families back into the
neighborhoods.
David A. Camper, President, Board of Directors, Habitat for
Humanity, advised that approximately 20 - 25 houses will be
constructed in the area, with a real property assessment well over $1
million in tax revenue, therefor, Habitat for Humanity will be adding
something to the community. He explained that the persons who
purchase Habitat for Humanity houses are hard working people who
devote over 300 hours of "sweat" equity into each house and pay a
mortgage to Habitat for Humanity, thus, the real advantage is an
interest free mortgage, He stated that the Hurt Park neighborhood
needs a "shot in the arm", and the rezoning will be good for the
neighborhood, for Hurt Park Elementary School, and for those persons
who need affordable housing.
Ordinance No. 33013 was adopted, on its first reading, by the
following vote:
AYES: Council Members Butler, McCadden, Parrott, Wyatt,
Bowles and Vice-Mayor White ...................................................... 6.
NAYS: None ...................................................................... 0.
(Mayor Bowers was absent.)
OTHER HEARINGS OF CITIZENS: None.
There being no further business, the Vice-Mayor declared the meeting
adjourned at 8:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
William White, Sr.
Vice-Mayor
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
September 3, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:sm
September 3, 1996
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to request that City Council convene in Executive
Session to discuss legal matters requiring the provision of legal
advice by counsel, specifically being interpretation of loan
documents and consideration of enforcement actions to collect a
debt owed to the City, pursuant to S2.1-344(A)(7), Code of Virginia
(1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:h
cc'
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
H:\C~L-EXSES. I
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 2401 I - 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
August 30, 1996
Dr. Noel C. Taylor
High Street Baptist Church
2302 Florida Avenue, N. W.
Roanoke, Virginia 24017
Dear Dr. Taylor:
Your resignation as a member of the Henry Street Revival Committee was accepted by the
Committee at its meeting on Wednesday, July 23, 1996.
On behalf of the Committee, I would like to thank you for your many contributions to the
City of Roanoke and to the Henry Street area dudng your twelve-year tenure as Chairman.
Please permit me to add a personal comment.
I was a high school student at Patrick Henry when Mayor Benton Dillard led the ground
breaking for our Civic Center in the late 1960's. I remember being so proud of our City!
That development signified progress for Roanoke, and our entire region has enjoyed the
benefits of the Symphony, the Miss Virginia Pageant, Broadway shows, rock concerts,
tractor pulls, ice hockey, political conventions, boat shows, the circus, and other events
on thousands of occasions ever since. Driving through Roanoke on 1-581 must give
visitors an impressive view of our Ali-America City as they view the Coliseum and
Auditorium, standing there on the edge of our vibrant downtown with St. Andrews Catholic
Church on the hill, the renovated Hotel Roanoke, our gleaming high-rise buildings, and the
Star on Mill Mountain. It is impressive!
Little did I understand back in 1968 that what was viewed as progress by most of the
community was viewed as destructive by much of the African American community of our
c ty.
That resentment continues to this day.
H:'~COUNClL~OWERb*~HENRY.WPO
Dr. Noel C. Taylor
August 30, 1996
Page 2
In our renewed effort to make sure that every citizen is proud of our City, and that every
neighborhood feels like it's a real part of Roanoke democracy, we must make a good faith
effort to resolve that sense of resentment and loss. I hope we can succeed -- but I know
we must try.
I now believe the Henry Street process provides us with a unique opportunity to do
something for Roanoke other than just rebuilding the buildings on Henry Street.
We can't rebuild the Kimball and Gilmer neighborhoods which are lost. However, Henry
Street represents an opportunity to rebuild TRUST between our African American
community and City Hall. The City should try to heal the wounds of resentment and
distrust -- wounds that may have been the last remnants of intolerable racial segregation
in this Southern city.
Through community participation, Henry Street can be, I believe, a means to accomplish
this goal.
Of course, it will take two sides to make this new partnership work. Therefore, I call on the
African American community to join with the Henry Street Committee, the City and yes,
even the Housing Authority, to participate in a good faith way to plan and chart the future
of this historic neighborhood. Let this effort be a way to bring us together.
My position has always been that the City has helped rehabilitate other blighted
neighborhoods, schools and business districts such as Old Southwest, Downtown East
and Jefferson Center. We should be involved in the rehabilitation of Henry Street and
Gainsboro, also. But, we must go forward only at the behest and with the approval of a
majority of the community.
That is our task and our goal, and we can do it.
My hope is to honor your dream, and our African American community by bringing alive,
once again, this area as a thdving neighborhood. However, in doing so, let's set a greater
goal than merely rebuilding bricks and mortar, the goal of rebuilding a positive working
relationship with people of that neighborhood.
That, too, is an Ail-America goal, and its implementation, I believe will help heal the past,
solve today's problem, make the future brighter and assure that all Roanokers can share
in the blessings and bounty of being an Ali-America City.
H:~COUNCJL~3WER~HENRY.WpD
Dr. Noel C. Taylor
August 30, 1996
Page 3
I am enclosing a Certificate of Appreciation for your service as a member of the Henry
Street Revival Committee, along with an aerialview photograph of the Roanoke Valley.
Best regards.
DAB:sm
Sincerely,
David A. Bowers
Mayor
Enc.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
August30,1996
Dr. John H. Cundiff
1955 Braeburn Drive
Salem, Virginia 24153
Dear Dr. Cundiff:
Your resignation as a member of the Henry Street Revival Committee was accepted by the
Committee at its meeting on Friday, August 23, 1996.
On behalf of the Committee, I would like to thank you for your many contributions to the
City of Roanoke and to the Henry Street area during your twelve years of service.
Please permit me to add a personal comment.
I was a high school student at Patrick Henry when Mayor Benton Dillard led the ground
breaking for our Ci,~ic Center in the late 1960's. I remember being so proud of our City!
That development signified progress for Roanoke, and our entire region has enjoyed the
benefits of the Symphony, the Miss Virginia Pageant, Broadway shows, rock concerts,
tractor pulls, ice hockey, political conventions, boat shows, the circus, and other events
on thousands of. occasions ever since. Driving through Roanoke on 1-581 must give
visitors an impressive view of our Ali-America City as they view the Coliseum and
Auditorium, standing there on the edge of our vibrant downtown with St. Andrews Catholic
Church on the hill, the renovated Hotel Roanoke, our gleaming high-rise buildings, and the
Star on Mill Mountain. It is impressive!
Little did I understand back in 1968 that what was viewed as progress by most of the
community was viewed as destructive by much of the African American community of our
City.
That resentment continues to this day.
H :~:X:)U NClL~::NVERb'~-IENRY.W PD
Dr. John H. Cundiff
August30,1996
Page 2
In our renewed effort to make sure that every citizen is proud of our City, and that every
neighborhood feels like it's a real part of Roanoke democracy, we must make a good faith
effort to resolve that sense of resentment and loss. I hope we can succeed m but I know
we must try.
I now believe the Henry Street process provides us with a unique opportunity to do
something for Roanoke other than just rebuilding the buildings on Henry Street.
We can't rebuild the Kimball and Gilmer neighborhoods which are lost. However, Henry
Street represents an opportunity to rebuild TRUST between our African American
community and City Hall. The City should try to heal the wounds of resentment and
distrust m wounds that may have been the last remnants of intolerable racial segregation
in this Southern city.
Through community participation, Henry Street can be, I believe, a means to accomplish
this goal.
Of course, it will take two sides to make this new partnership work. Therefore, I call on the
African American community to join with the Henry Street Committee, the City and yes,
even the Housing Authority, to participate in a good faith way to plan and chart the future
of this historic neighborhood. Let this effort be a way to bring us together.
My position has always been that the City has helped rehabilitate other blighted
neighborhoods, schools and business districts such as Old Southwest, Downtown East
and Jefferson Center. We should be involved in the rehabilitation of Henry Street and
Gainsboro, also. But, we must go forward only at the behest and with the approval of a
majority of the community.
That is our task and our goal, and we can do it.
My hope is to honor my predecessor, former Mayor Noel Taylor, and our African American
community by bringing alive, once again, this area as a thriving neighborhood. However,
in doing so, let's set a greater goal than merely rebuilding bricks and mortar, the goal of
rebuilding a positive working relationship with people of that neighborhood.
That, too, is an Ali-America goal, and its implementation, I believe will help heal the past,
solve today's problem, make the future brighter and assure that all Roanokers can share
in the blessings and bounty of being an Ali-America City.
H:~7~OU NCJL~:)WERb'~H EN RY, WI:~D
Dr. John H. Cundiff
August 30, 1996
Page 3
I am enclosing a Certificate of Appreciation for your service as a member of the Henry
Street Revival Committee, along with an aerialview photograph of the Roanoke Valley.
Best regards.
DAB:sm
Sincerely,
David A. Bowers
Mayor
Enc.
H:~COUNCIL~:)WER~'~.IENRY.WI=D
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 2401 I-1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
August 30, 1996
Ms. Linda W. Pharis
610 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Pharis:
Your resignation as a member of the Henry Street Revival Committee was accepted by the
Committee at its meeting on Friday, August 23, 1996.
On behalf of the Committee, I would like to thank you for your many contributions to the
City of Roanoke and to the Henry Street area during your ten years of service.
Please permit me to add a personal comment.
I was a high school student at Patrick Henry when Mayor Benton Dillard led the ground
breaking for our Civic Center in the late 1960's. I remember being so proud of our City!
That development signified progress for Roanoke, and our entire region has enjoyed the
benefits of the Symphony, the Miss Virginia Pageant, Broadway shows, rock concerts,
tractor pulls, ice hockey, political conventions, boat shows, the circus, and other events
on thousands of occasions ever since. Driving through Roanoke on 1-581 must give
visitors an impressive view of our Ali-America City as they view the Coliseum and
Auditorium, standing there on the edge of our vibrant downtown with St. Andrews Catholic
Church on the hill, the renovated Hotel Roanoke, our gleaming high-rise buildings, and the
Star on Mill Mountain. It is impressivel
Little did I understand back in 1968 that what was viewed as progress by most of the
community was viewed as destructive by much of the African American community of our
City.
That resentment continues to this day.
H:~COUNClL~:RNERb~HENRY.WPO
Ms. Linda W. Pharis
August 30, 1996
Page 2
In our renewed effort to make sure that every citizen is proud of our City, and that every
neighborhood feels like it's a real part of Roanoke democracy, we must make a good faith
effort to resolve that sense of resentment and loss. I hope we can succeed m but I know
we must try.
I now believe the Henry Street process provides us with a unique opportunity to do
something for Roanoke other than just rebuilding the buildings on Henry Street.
We can't rebuild the Kimball and Gilmer neighborhoods which are lost. However, Henry
street represents an opportunity to rebuild TRUST between our African American
community and City Hall. The City should try to heal the wounds of resentment and
distrust -- wounds that may have been the last remnants of intolerable racial segregation
in this Southern city.
Through community participation, Henry Street can be, I believe, a means to accomplish
this goal.
Of course, it will take two sides to make this new partnership work. Therefore, I call on the
African American community to join with the Henry Street Committee, the City and yes,
even the Housing Authority, to participate in a good faith way to plan and chart the future
of this historic neighborhood. Let this effort be a way to bring us together.
My position has always been that the City has helped rehabilitate other blighted
neighborhoods, schools and business districts such as Old Southwest, Downtown East
and Jefferson Center. We should be involved in the rehabilitation of Henry Street and
Gainsboro, also. But, we must go forward only at the behest and with the approval of a
majority of the community.
That is our task and our goal, and we can do it.
My hope is to honor my predecessor, former Mayor Noel Taylor, and our African American
community by bdnging alive, once again, this area as a thriving neighborhood. However,
in doing so, let's set a greater goal than merely rebuilding bricks and mortar, the goal of
rebuilding a positive working relationship with people of that neighborhood.
That, too, is an Ail-America goal, and its implementation, I believe will help heal the past,
solve today's problem, make the future brighter and assure that all Roanokers can share
in the blessings and bounty of being an Ali-America City.
H:~COU NCl L~BO~/ERb~..IENRY.WI~O
Ms. Linda W. Pharis
August 30, 1996
Page 3
I am enclosing a Certificate of Appreciation for your service as a member of the Henry
Street Revival Committee, along with an aerialview photograph of the Roanoke Valley.
Best regards.
Sincerely,
David A. Bowers
Mayor
DAB:sm
Enc.
H :~-.OU NClL~(:NVEI~"~IENRY.WPO
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
August 28, 1996
Members, Henry Street Revival Committee
Roanoke, Virginia
Dear Committee Members:
Although we all lament the resignation of Dr. Taylor as Chairman and member of the
Hemy Street Revival Committee, the important work of this Committee is near completion
and must go forward. Therefore, it was gratifying to hear your ideas as to the mission and
organization of the Committee at our meeting on Friday, August 23, 1996.
For the benefit of those members who could not attend Friday's meeting and to
confirm the Committee's decisions, I will set out our plan of action for the immediate furore.
This plan is as follows:
As you requested, I will serve as Interim Chair of the
Committee, which Dr. Taylor organized under the Mayor's
office.
2
The Committee will conduct the three public meetings (two
remaining) that have been scheduled to obtain public comment
on the draft Henry Street Land Use Plan.
Upon completion of the public meetings, John Marlles will
prepare a report for the Committee setting forth a suggested
response of the Committee to the Plan in light of public
comments, and you should receive this draft report by October
25, 1996.
The Committee will meet at 3:00 p.m. on October 30, 1996, in
the City Council Conference Room to consider the draf~ report.
Please make plans to attend.
Members, Henry Street Revival Committee
August 28, 1996
Page 2
The Committee will submit its final report to City Council at its
meeting of November 18, 1996, at 7:00 p.m. Your attendance
at that meeting will be appreciated.
Finally, please permit me to add a personal comment.
I was a high school student at Patrick Henry when Mayor Dillard led the ground
breaking for our Civic Center in the late 1960's. I remember being so proud of our City!
That development signified progress for Roanoke, and our entire region sure has enjoyed the
benefits of the symphony, the Miss Virginia pageant, Broadway shows, rock concerts, tractor
pulls, ice hockey, political conventions, boat shows, the circus and other events on
thousands of occasions ever since. Driving through Roanoke on 1-581 must give visitors an
impressive view of our All-America city as they view the Coliseum and Auditorium, standing
there on the edge of our vibrant downtown, with St. Andrews Church on the hill, the
renovated Hotel Roanoke, our gleaming high-rise buildings, and the Star. It is impressive!
Little did I understand back in 1968 that what was viewed as progress by most of the
community was viewed as destructive by much of the African American community of our
City.
That resentment continues to this day.
In our renewed effort to make sure that every citizen is proud of our city, and that
every neighborhood feels like it's a real part of Roanoke democracy, we must make a good
faith effort to resolve that sense of resentment and loss. I hope we can succeed - but I know
we must try.
I now believe the Henry Street process provides us with a unique opportunity to do
something for Roanoke other than just rebuilding the buildings on Henry Street.
We can't rebuild the Kimball and Gilmer neighborhoods which are lost. However,
Henry Street represents an opportunity to rebuild TRUST between our African American
community and City Hall. The City should try to heal the wounds of resentment and distrust
- wounds that may have been the last remnants of intolerable racial segregation in this
Southern city.
Henry Street Revival Committee
August 28, 1996
Page 3
Through community participation, Henry Street can be, I believe, a means to
accomplish this goal.
Of course, it will take two sides to make this new partnership work. Therefore, I call
on the African American community to join with the Henry Street Committee, the City and
yes, even the Housing Authority, to participate in a good faith way to plan and chart the
future of this historic neighborhood. Let this effort be a way to bring us together.
My position has always been that the City has helped rehabilitate other blighted
neighborhoods, schools and business districts such as Old Southwest, Downtown East and
Jefferson Center. We should be involved in the rehabilitation of Henry Street and
Gainsboro, also. But we must go forward only at the behest and with the approval of a
majority of the community.
That is our task and our goal, and we can do it.
My hope is to honor my predecessor, former Mayor Noel Taylor, and our African
American community by bringing alive, once again, this area as a thriving neighborhood.
However, in doing so, let's set a greater goal than merely rebuilding bricks and mortar, the
goal of rebuilding a positive working relationship with people of that neighborhood.
That, too, is an M-America goal, and its implementation, I believe will help heal the
past, solve today's problem, make the future brighter and assure that all Roanokers can share
in the blessings and bounty of being an All-America City.
I am requesting that a copy of this letter be placed on the consent agenda for the next
meeting of Council and thereafter be received and filed with the fmal report of the
Committee due on November 18, 1996.
Very truly yours,
Mayor
DAB:mcf
cc: The Honorable Vice-Mayor and Members of City Council
W. Robert Herbert, City Manager
Henry Street Revival Committee
August 28, 1996
Page 4
William F. Clark, Director of Public Works
Wilburn C. Dibling, Jr., City Attorney
John R. Marlles, Chief, Planning and Community Development
Dr. Noel C. Taylor
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21:5 Church Avenue, S.W., Room 4:56
Roanoke, Virginia 24011-1S36
Telephone: (540) 981-2541
lax: (540) 224-314:5
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #15-110-429
F. Wiley Hubbell, Chairperson
City of Roanoke Pension Plan,
Board of Trustees
3712 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Hubbell:
This is to advise you that on August 16, 1996, Martha P. Franklin qualified as a Trustee
of the City of Roanoke Pension Plan, Board of Trustees, for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
James D. Grisso, Secretary, City of Roanoke Pension Plan, Board of Trustees
Doris B. Peters, Retirement Administrator
Sandra H. Eakin, Deputy City Clerk
H:~.GENDA~ff'EMBE.~,
OATH AND AFFIRMATION OF OFFICE
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Martha P. Franklin, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Trustee of the City of Roanoke Pension Plan, Board of Trustees, for a term
ending June 30, 2000, according to the best of my ability. So help me God.
Subscribed and sworn to before me this//~7-'*'day of ,/~'~,v.</"- 1996.
ARTHUR B. CRUSH, III, C,,LERK
, DEPUTY CLERK
H:~AGENDA~AUGU~I'.$
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #15-110-178
Willis M. Anderson, Chairperson
City of Roanoke Redevelopment and Housing
Authority Board of Commissioners
2601 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Anderson:
This is to advise you that on August 29, 1996, Joseph F. Lynn qualified as a Commissioner
of the City of Roanoke Redevelopment and Housing Authority to fill the unexpired term of
James O. Trout, resigned, ending August 31, 1999.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
Neva J. Smith, Executive Director, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
H. Wesley White, Secretary, City of Roanoke Redevelopment and Housing
Authority Board of Commissioners, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Sandra H. Eakin, Deputy City Clerk
H:~,GENDA~;PI'EMBF- 3
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Joseph F. Lynn do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
Commissioner of the City of Roanoke Redevelopment and Housing Authority to fill
the unexpired term of James O. Trout, resigned, ending August 31, 1999, according
to the best of my ability. So help me God.
ARTHUR B. CRUSH, III, CLERK
H:~COUNCIL~,UGUST. 19
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #15-110-304
Thomas H. Miller, Chairperson
Youth Services Citizen Board
3429 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Miller:
This is to advise you that on August 22, 1996, J. Stephen Shepard qualified as a member
of the Youth Services Citizen Board for a term ending May 31, 1999.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
pc:
Marion Vaughn-Howard, Youth Coordinator
Margaret T. Munton, Secretary, Youth Services Citizen Board
Sandra H. Eakin, Deputy City Clerk
H :~AG F_.NOA~EI=I'EMBE. $
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, J. Stephen Shepard, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Youth Services Citizen Board for a term ending May 31, 1999,
according to the best of my ability. So help me God.
Subscribed and sworn to before me thi,~,-C'/day of
,DEPUTY CLERK
H:~CORRES'~5-20-96
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #15-110-230
Brook E. Dickson, Chairperson
Roanoke Arts Commission
380 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on August 23, 1996, Mary S. Neal qualified as a member of the
Roanoke Arts Commission for a term ending June 30, 1999.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc;
Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
H:~,~,G ENOA~PT'EM BE.3
OATH AND AFFIRMATION OF OFFICE
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary S. Neal, do solemnly swear (or affirm) that I will support the Constitution of
the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Arts Commission for a term ending June 30, 1999, according
to the best of my ability. So help me God.
Subscribed and sworn to before me this,~...~ day of~~"1996.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
H:~A(3ENDA~AUGUST.5
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
~lndm H. Eakin
Deputy C~y Ck~rk
September 10, 1996
File f~)6-200-323
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Tuesday, September 3, 1996, Ms.
Helen E. Davis, 35 Patton Avenue, N. E., and The Reverend Chades T. Green, 1731 Hanover
Avenue, N. W., requested that the Gainsboro Branch Librar~ remain open and functioning as a
library within the community.
The remarks of Ms. Davis and Reverend Green were received and filed and referred to you for
appropriate response. You were requested to use all available resources of your office to bdef
citizens and Council on the status of the Gainsboro Branch Library and all other branch libmdes in
the City.
Sincerely,
Mary F. ~arker, CMClA~E
City Cle~
MFP:sm
pc:
Ms. Helen E. Davis, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W., Roanoke, Virginia 24017
H:~AGENDA~SEPTEMBE~3
Mary F. Parker, CMC/AAE
C~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
~ndm H. F.~kin
Deputy cay Ck, rk
September 10, 1996
File #20-66-77-165-200-216-227-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Tuesday, September 3, 1996, Ms.
Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed newspaper articles regarding a proposed read
widening in Old Southwest; viz: one article stated that the read would be widened and a second
followup article stated that the City had deferred to the neighborhood to abandon plans to widen
several blocks of Franklin Road due to objections by residents. She pointed out that residents
objected to the widening of Wells Avenue; however, they were told that rules required a public
headng which was attended by persons from throughout the Roanoke community, and based upon
the public headng, Wells Avenue was widened. She stated that if Old ,Southwest roads are not to
be widened due to objections raised by residents, were the rules changed for histodc Gainsboro or
were they changed for Old Southwest. In the future, she requested that there be consistency in the
application of rules regardless of reca, financial standing, or location.
Ms. Bethel provided you with copy of a newspaper article and pointed out that the section of Franklin
Road wi.dening referred to in the article is not the same section of Franklin Road which you
addressed in your remarks to Council.
Ms. Bethel's remarks were received and filed and referred to you for appropriate response.
Sincerely,
City Clerk
MFP:sm
pc: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
H:~AGENDA~SEPTEMBE.$
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
lax: (540) 224-3145
September 10, 1996
File #72-132-178-200-405-486
SANDRA H. EAKIN
Deputy City Clerk
Neva J. Smith
Executive Director
Roanoke Redevelopment and
Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017-5334
Dear Ms. Smith:
I am enclosing copy of Resolution No. 33099-090396 endorsing Lincoln 2000, a concept study
focusing on Lincoln Terrace and adjacent neighborhoods. Resolution No. 33099-090396 was
adopted by the Coundl of the City of Roanoke at a regular meeting held on Tuesday, September 3,
1996.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
pc:
David E. Baldwin, Director of Housing, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. w., Roanoke, Virginia 24017-5334
W. Robert Herbert, City Manager
James D. Gdsso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
William F. Clark, Director, Public Works
Ronald H. Miller, Building Commissioner
H. Daniel Pollock, Housing Development Coordinator
H:~AQENDA~EP~3
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33099-090396.
A RESOLUTION endorsing Lincoln 2000, a concept study focusing on Lincoln Terrace and
adjacent neighborhoods.
WHEREAS, the City of Roanoke Redevelopment and Housing Authority has commissioned
Lincoln 2000, a concept study focusing on Lincoln Terrace and adjacent neighborhoods;
WHEREAS, Lincoln 2000 represents a whole new direction for public housing in the
Roanoke Valley, seeking to transfo~ th~ejmago of p~blic housing from that of a "project" to a
neighborhood which introduces a broader range of housing choices into existing developments and
which creates a safe neighborhood while improving the livability of apartments;
WHRREAS, the Lincoln 2000 planning process is designed to create consensus among key
decision-makers about the development of Lincoln Terrace, and the results of this study depend on
an open partnership with the residents' management council, the City, civic and church leaders, the
local development community and the surrounding neighborhoods;
WHERE~S, the result of this combined effort is a new community revitalization plan for
Lincoln Terrace called Lincoln 2000;
WHEREAS, the Lincoln Terrace residents' council has endorsed the new design concept and
the Board of Commissioners of the Authority has approved it; and
WHEREAS, this Council is desirous of endorsing the Lincoln 2000 concept study;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
Terrace.
2.
City Council endorses the Lincoln 2000 concept study for revitalization of Lincoln
The City Clerk is directed to forward an attested copy of this resolution to Ms. Neva
Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority.
ATTEST:
City Clerk.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
21~ Church Averred, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
August 27, 1996
Council Members:
C. Nelson Ha~s
John H. Pnrrott
Carroll E. Swain
Jal~e.~ O. Trout
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Mr. Mayor and Members of City Council:
As you know, I was terribly disappointed that I could not continue to serve as a member
of the Board of Commissioners of the Roanoke Redevelopment and Housing Authority
after my election to City Council; however, I am very thankful to members of City Council
for appointing me as Council Liaison to the Authority. During my tenure with the Authority,
the Board worked on several exciting projects. As City Council Liaison, I would like to
appdse you of one which I think has great potential for improving the quality of life in a
quadrant of our city - The Uncoln 2000 Community Revitalization Project.
For your review and consideration, I am providing you with two enclosures which more fully
explain the new concept for public housing in Roanoke. Exhibit "A" outlines the planning
process undertaken and a proposed plan of action to transform Lincoln Terrace Public
Housing from a typical, stereotyped "public housing project' into an attractive, vibrant
neighborhood that will become the cornerstone for development in the Washington Park
area. The design process was one of great involvement and participation. Lincoln Terrace
residents ware a .ctively engaged with the consulting team throughout the planning process.
A steering committee consisting of representatives from the City staff, neighborhood
groups, churches, the local schools, service organizations, the business community and
other interested parties provided a broader community perspective. (Note that a list of
steering committee members is on the back of Exhibit "B".)
Exhibit "B" is a newslelter which describes where the project is now. A contract for
architectural and engineering services has been awarded, and they are currently preparing
architectural drawings and developing cost estimates to aid in securing financing for the
project. Early estimates indicate that the construction alone will cost $15 -$16 million.
Authority staff are involved in preparing funding applications and securing other approvals
needed to move the project forward. One of the primary potential sources of funding is
HUD's HOPE VI Program which is designed specifically for such a public housing
revitalization project. The competition for HOPE VI funds is very stiff, just like the
competition for All American City status; but, the Authority hopes to be as successful as
the City has been in convincing grant reviewers of the merits of this unique proposal.
The Honorable Mayor and Members
of Roanoke City Council
Page 2
August 27, 1996
The transformation of Lincoln Terrace into an award winning community will be explained
in more detail at the September 3rd Council meeting. Arrangements have been made to
have the Project Planner from Urban Design Associates (UDA) out of Pittsburgh here in
Roanoke to make the presentation. Council Members may recognize Mr. Rob Robinson
of UDA, since he is also the principal Planner leading the design team on the Outlook
Downtown Project. We are very fortunate to have this strong linkage between two exciting
projects in the central city area.
I am very pleased to sponsor this presentation and hope that you find the Lincoln 2000
Project as exciting and innovative as I do. Thank You.
Sincerely,
James O. Trout
City Council Liaison
JOT:ec
Enclosure
Partners in Progress
EXHIBIT B ~'~'~'
L INCOL N 2 0 0 0 NE WS
"Building a New Community".
Volume 1, Number 1 July 1996
We introduce to you ....
....... Lincoln 2000 News, a quarterly publication designed to keep the residents of Lincoln Terrace and
other interested panics updated on what is happening in the Lincoln 2000 revitalization process. Lincoln 2000
represents a whole new direction for public housing in the Roanoke Valley. A direction which endeavors to
transform the image of public housing from that of a ."project" to a neighborhood, which introduces a broader
range of housing choices into existing developments, and which creates a safe neighborhoOd while imProving the
livability of apartments. A direction which works aggressively to move families toward self-sufficiency and away
from long-term public support.
We invite your questions and comments about Lincoln 2000 or about this publication Please refer to the box
at the end of the news for our address and telephone numbers.
What is Lincoln 2000?
Over the past several months-the residents of Lincoln
Terrace and the staff of the Housing Authority have
been working with a consultant group, MarshWitt
Associates with Urban Design Associates (UDA), to
develop a new community plan for the Lincoln Terrace
neighborhood. The consultants also received input
from a "steering committee" cotk~ifftin__g of
representatives from neighborhood organizations,
churches, local government, service organizations and
the business community.
Together we have discussed what kinds of things
might make the Lincoln Terrace neighborhood a better
place to live - thin~.n like additional open space, better
defined yards, front porches to sit on and a greater
variety of housing' options. Residents have pointed
out improvements which need to be made to
apartments and ways to make the community safer.
The steering committee has provided valuable input on
subjects such as: future plans for the' neighboring
Lincoln Terrace Saturn Magnate School, how the
neighborhood park may be better utilized, and safety
and security issues.
During these discussions the consultant has prepared
numerous drawings and models, trying to put on paper
what residents and other stakeholders were
expressing.
The result of this combined effort is a new
conununity revitalization plan for Lincoln Terrace,
called Lincoln 20001
The Lincoln Terrace Resident Council has endorsed
the new design concept and the Board of
Commissioners of the Authority has approved it. The
staff at the Authority is very excited to now begin the
process of "building a new community" in partnership
with the residents of Lincoln Terrace.
What's Happening with Lincoln 2000.
Now?
Right now is-a time when most of what's happening
with LinCOln 2000 is in the background. A great deal
of planning, needs to be accomplished before the first.
shovel Canbe turned or the'first hammer blow struck~
It may seem like. nothing is happening to those who
are not involved in the project on a daily basis. That's
why we want to make sure that you are updated
periodically on activities. There are three main areas
of' emphasis currently: developing plans and
specifications to describe construction work, getting
approval for demolition 'of some buildings and
developing sOurces of money to pay for the project.
'A&E Contract AWarded
The Authority
awarded' a contract
for architectural, and
engineering services
for Phase 1 of' the
· Lincoln 2000
Community
Kevitslization Project.
This contract- was ~
awarded to
MarshWitt Associates '
of Roanoke. MarshWitt was the prime'consultant in
the recent development of the new design concept .for
Lincoln Terrace which bas become known as Lincoln
2000. They will now be-developing plans and
specifications for construction activities. This Ag~
work is expected to take approximately six mOnths to
complete.
several ways.: Most residential neighborhoods hi.re
dwellings which front on a street, you look out your
front window and you see the street that you live on.
A number of new streets are being built in Lincoln
Terrace to' give more buildings a "street address."
Most residential neighborhoods also have a vail'elY of
housing styles in them, different types and sizes, of
houses. Single family houses: and duplexes are
scheduled to be built in Lincoln to provide a greater
diversity ofhouing in the new Lincoln neighborhood.
Construction of these new streets and houses requires
that a mmaber of existing buildings be demolished. We
must get approval from HUD to demolish public
housing units.- This approval process will take 4 - 6
months.
How, will-.we Pay, for-ali these
Imorovements?
That is the. million dollar questiOn; in fact, several
millions .of dollars! Early estimates indicate that the
~tire make. over of Lincoln Terrace. could.coSt over
$15 million. The first phase of the project is'~fimated
to be between $6-7 million Some money has been set
aside in our C°mprehensive''Cn'ant'm°demizati°n
program;'.app~oximatelY $'3. million is available' now,
additiOnalfunds may. become availablo over the next
.four years,, assuming HUD continues to fund the
modernization activities. Obviously we ne.~l to
ide~ify significant funding resources to make Lincoln
2000 bemme a.reality. This is one of tho Authority
staffs majOr areas of emphasis fight.now. A: number
of sources are being sought: use of low-income
housing tax credits, applying for a HOPE VI grant
from HUD, loans and. or grants .from the Federal
Home Loan Bank, loml banks and the Enterprise
Foundation.
Approval for Demolition Needed
One of the basic guidelines during the planning
process for Lincoln 2000 has been .the desire to make
Lincoln Terrace more like other residential'
neighborhoods in the Roanoke Community. This is
being accomplished in the Lincoln. 2000 project in
Why Chanqe?
The federal government has been steadily decreasing
fhnding for assisted housing programs during the past
three years, and it appears this trend may continue.
They are shifting, more of the responsibility for
providing affordable housing to the localities,
indicating that public housing must be prepared to
compete with other local housing providers for the
limited housing subsidy dollars.
At the same time welfare programs are radically
changing. Families who receive welfare must work for
their benefits; and benefits will end after two years.
Clearly low-income families must be prepared to move
themselves toward becoming self-sufficient. Having
affordable housing is one of the key "stepping stones"
in this process of becoming independent.
If public housing is to continue to exist as an.
affordable housing.opportunity in our community, it
must become housing of choice, not housing of last
resort. Pu.b. lie housing "projects" must become
neighborhoods where families choose to live, not
places they end up when all their other options are
exhausted.
F~ci~ting btdlding u~itl~ one ~tory udngs.
Prop,~scd renovation tt~ith nettt porct~¢s.
Lincoln 2000 News was distributed to all the residents of Lincoln Terrace as well as the following Steering
Committee members:
Mr. George Snead, Director of Public Safety
City of Roanoke
Lieutenant Doug Allen
Roanoke City Police - COPE Unit
Sergeant Peter Sullivan
Roanoke City Police - COPE Unit
Mr. Bill Skeen, Vice President
Valley Bank
Mr. Jim Burks, Commissione~
Roanoke Redevelopment & Housing Authority
Mr. phil Sparks, Director of Economic Development
City of Roanoke
Mr. Doug Chittum, Eoonomic Development Specialist
City of Roanoke
Mrs. Mary I-Iaekley, Director of Elementary Education
Roanoke City Schools
Ms. Jeanette Manns
Washington Park Alliance for Residents
Mr. William Sinlder
Lincoln Terrace Saturn Network
Reverend and Mrs. Scott
Washington Park Alliance for Residents
City of Roanoke Redevelopment
& Housing Authority
2624 Salem Turnpike, N.W.
P. O. Box 6359
Roanoke, Va. 24017
Rev. Kenneth Wright
First Baptist Church
Mr. Glenn D. Radcliffe, Director of Human
Development
City of Roanoke
Mr. Stan Hale
Southwest Virginia Commumty Development Fund
Mrs. Eva Hugi~
Northw~'t Neighborhood Environmental Org.
Ms. Florine Thomhill
Northwest Neighborhood Environmental
Organization
Lionberger Construction
Mr. Francis Je~i~s
Gainaboro Neighborhood Alliance
Ms. Evelyn B~el
Hi~ric Gain~boro Preservation District, Inc.
R~ Johnny Stone
Hill Street Baptist Church
Apple Ridg~ Farm
Mrs. Alice C. Johnson, Manager
Roanoke Redevelopment & Housing Authority
Mrs. Carolyn Johnson, Commissioner
Roanoke Redev~'lopment & Housing Authority
Ms. Jackie Gunn, President
Lincoln Taxace Re~i&nt Council
MS. Anita L. L~, Resident Devevelopment Director
Roanoke Redevdopment & Housing Authority
Mr. David E. Baldwin, Director of Housing
Roanoke Redevelopment & Housing Authority
I~OKE ~
REDEVELOPMENT
AND HOUSING
AUTHORI
Partners in Progress
August 16, 1996
Ms. Mary F. Parker
City Clerk
215 Church Avenue, SW, Room 456
Roanoke, Virginia 24011-1536
Dear Ms. Parker:
The Roanoke Redevelopment and Housing Authority would like to request a place on the agenda
of the City Council Meeting scheduled for September 3, 1996, at 2:00 p.m. The Authority
would like to make a presentation to Council regarding the Lincoln 2000 Community
Revitalization Project. This presentation will take approximately 30 minutes. It will be a
multimedia presentation involving a short slide presentation, the display of architectural
renderings and site plans, as well as oral commentary.
The Lincoln 2000 Community Revitalization Project is an ambitious redevelopment of the
Lincoln Terrace Public Housing development. Lincoln 2000 will involve significant physical
alteration of the apartment complex, including demolition of a number of buildings and
construction of single family and duplex replacement units. It will also involve the creation of a
Family Self-Sufficiency Program on the site modeled after HUD's "Campus of Learners"
concept. With the introduction of a variety of housing types and the addition of other exterior
architectural features, we hope to recreate the development on a scale more similar to other
Roanoke residential neighborhoods. The Campus of Learners will provide education and
training opportunities on-site with the goal of helping families improve their economic status by
gaining employment and working their way off from public assistance.
We are very excited about the new direction we are taking our assisted housing programs.
Lincoln 2000 promises not only to improve the lives of Roanoke's low/moderate income
citizens, but also to build a new neighborhood which will be an asset to the broader Roanoke
community.
Please let us know if you have any questions or if you need any additional information prior to
the September 3rd Council meeting. I can be reached at 983-9263. Thank you.
Sincerely,
David E. Baldwin
Director of Housing
P.O. Box 6359 · Roanoke, Virginia 24017-0359
2624 Salem Turnpike, N. 14': · Roanoke, Virginia 24017-5334
Telephone (540) 983-9281 ° TDD (540) 983-9217 · Fax (540) 983-9229
08/27/96 T1_~ [4:45 FAX 540 983 9229
RKE REDEV HOUSING
~002
DANOKE ~
EDEVELOPMENT
~D HOUSING
Lrn-[ORITY
trtners in Progress
Au§ust 16,1996
Ms. Mary F. Parker
City Clerk
215 Church Avenue, SW, Room 456
Roanoke, Virginia 2401 I-i 536
Dear Ms. Parker:
The Roanoke Redevelopment and Housing Authority would like to request a place on the agenda
of thc City Council Meeting scheduled for Septembcr 3, 1996, at 2:00 p.m. The Audnorio/
would like to make a presentation to Council regarding the Lincoln 2000 Commu,~ity
Revitalization Project. This presentation will take approximately 30 minotes. It will be a
multimedia presentation involving a short slide presentation, the display of architectural
renderings and site plans, az weU az oral commentary.
The Lincoln 2000 Community Revitalization Project is an ambitious r~evetopment of the
Liocoln Ten'ace Public Housing development. Lincoln 20## will involve significant physical
alteration of the apartment complex, including demolition of a number of buildings and
construction of single f~mily and duplex replacement units. It will also involve the crmtion of a
F~miiy Self-Sufficiency Program on the site modeled after HUD's "Campus of Lcamcrs"
concept. With the introduction of a variety of housing types and the addi6on of other exterior
architectural features, we hope to recreate the development on ascate more similar to other
Roanoke residential neighborhoods. The Campus of Learncr~ w~ll provide education
uaining opportunities on-site with the goal of helping families improve their economic status by
gaining employment ;md working their way off from public assistance.
We are very excited about the new direction we are taking our assisted housing programs.
Lincoln 2000 promises not only to improve the lives of Roanoke's iow/mod~rate income
citizens, but also to build a new neighborhood which will be an asset to the broader Roanoke
community.
Please let us know if you have any questions or if you need any additional information prior to
the September 3rd Council mc'cling. I can be reached at 953-9263. Thank you.
Sincerely,
David E. Baldwin
Director o1' Housing
f:~JG-27-1996 14:56 540 983 9229 93X P.02
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE:
August 19, 1996
TO:
Mary F. Parker, City Clerk
FROM:
Donald S. Caldwell, Commonwealth' s Attorney
SUBJECT:
Request for inclusion in Council Meeting scheduled for
September 3, 1996
Please schedule approximately 5 minutes of time during the
September 3, 1996 Council Meeting. At that time, I would like to
bring Council up to date on the activity and continued success of
the Cost Collection Unit.
If you have any questions or scheduling problems with this request,
please contact me or Rita Mason in this office. Otherwise, I will
look forward to seeing you on September 3rd.
Thank you.
ROANOKE CITY COMMONWEALTH ATTORNEY'S
COST COLLECTION UNIT HISTORY
The Office of the Commonwealth's Attorney is responsible
by Code for the collection of delinquent criminal and
traffic fines and costs.
Pre 1993 - No funding allocated for this function.
1993 - The Office of the Commonwealth's Attorney,
in cooperation with locality, authorized to form
and fund a Cost Collection Unit.
.... 1994 - Roanoke City and the Office of the
Commonwealth's Attorney enter into a contract to
fund State and Local Cost Collections.
Locality accepts the risk of a Cost Collections
Unit budget
money to
shortfall in order to access State
fund a joint State and Local
collection process.
OVERVIEW OF GENERAL DISTRICT COURT REVENUE STREAM
FISCAL
YEAR
% OF
TIMELY DELINQUENT DELINQUENT DELINQUENT
PAYMENTS REFERRED COLLECTIONS REFERRED
TOTAL
REVENUE
1993-94
1994-95
1,699,920.63 534,118.07 127,977.29 23.96% 1,827,897.92
2,073,169.06 799,487.54 217,228.50 27.17% 2,290,397.56
1995-96
2,430,006.20 684,618.94 284,443.23 41.55% 2,714,449.43
THREE-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY GENERAL DISTRICT COURT
Total Delinquent Collections
State
% of Total Delinquent Collections
Local
% of Total Delinquent Collections
FISCAL YEAR
1993-94
127,977.29
FISCAL YEAR
1994-95
212,692.89
FISCAL YEAR
1995-96
284,062.83
101,816.34 161,280.52 226,033.12
79.56% 75.83% 79.57%
26,160.95 51,412.37 58,029.71
20.44% 24.17% 20.43%
COLLECTION FEE
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BREAKDOWN
0.00 53,256.99 79,130.27
0.00 17,149.33 20.315.19
0.00 70,406.32 99,445.46
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50150 WITH STATE
0.00 51,29'1.86 55:760.87
0.00 19,1 '14.46 43,684.59
0.00 9,557.23 21,842.30
YEAR-END
TOTAL COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT
TOTAL REVENUE TO LOCALITY
RESULTS
FOR ROANOKE CITY
26, '160.95 5'1,4'12.37 58,029.7'1
0.00 17.149.33 20.315.19
26,'160.95 34,263.04 ~ 37,714.52
0.00 ~ ! 2'1,842.30
26,160.95 43,820.27 59,556.82
(3)
SUMMARY OF COST COLLECTION EFFORT
FOR FISCAL YEAR 1995 - 1996
IN GENERAL DISTRICT AND CIRCUIT COURTS
Total Delinquent Collections
State
% of Total Delinquent Collections
Local
% of Total Delinquent Collections
Local
410 Circuit Court Revenue on which
no Collection Fee is recevied
GENERAL TOTALS
DISTRICT CIRCUIT FOR BOTH
284,062.83 30,183.45 314,246.28
226,033.12 24,938.23 250,971.35
79.57% 82.62% 79.86%
58,029.71 4,009.39 62,039.10
20.43% 13.28% 19.74%
N/A 1235.83 1,235.83
4.09% 0.39%
COLLECTION
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50150 WITH STATE
FEE BREAKDOWN
79,130.27 8,446.77 87,577.04
20.315.19 1.684.76 21,999,95
99,445.46 10,131.53 109,576.99
55,760.87 5,683,61 61,444.48
43,684.59 4,447.92 48,132.51
21,842.30 2,223.96 24,066.26
YEAR-END
TOTAL LOCAL iCOLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT
TOTAL REVENUE TO LOCALITY
RESULTS
FOR ROANOKE CITY
58,029.71 4,009.39 62,039.10
20.315.19 1.684.76 '
21.999.95
37,714.52 2,324.63 ~ 40,039.15
21,841.08 2.225.18 ~
59,555.60 4,549.81 ~
(4)
SUMMARY OF BENEFITS TO THE LOCALITY
In its first year (1994-95) of
realized a 67.51% in local revenue
the contract, Roanoke City
from delinquent collections
over 1993-94 (no collection program).
1994-95 Delinquent Collections
35% Collection fee
Plus Split of Excess Revenue
Total 1994-95 Revenue to Locality
1993-94 Delinquent Collections
with no collection program
Amount of increase from
1993-94 to 1994-95
Percentage of increase
$51,412.37
(17,149.33)
34,263.04
9,557.23
$43,820.27
(26,160.95)
$17,659.32
67.51%
In the second year (1995-96) of operation, Roanoke City
realized a 35.92% in local revenue from delinquent collections
(General District Court only) over the previous contract year,
1994-95.
1995-96 Delinquent Collections
35% Collection fee
Plus Split of Excess Revenue
Total 1995-96 Revenue to Locality
Total 1994-95 Revenue to Locality
(lst Contract year)
Amount of increase from
1994-95 to 1995-96
Percentage of increase
$58,029.71
(20,315.19)
37,714.52
21,842.30
$59,556.82
(43,820.27)
$15,736.55
35.92%*
*(From 1993-94 to 1995-96, the Total Revenue to the Locality increased by
127.66%. ~
In only its second year of operation, the Cost Collection Unit
has generated Revenue for the City in excess of Local Costs
and Fines actually collected.
(5)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 28, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition from CSW Associates requesting that a tract
of land located on the northerly side of Lee Highway and the westerly side of Aerial Way
Drive, S. W., containing 16.30 acres, more or less, identified as a portion of Official Tax
No. 5200122, be rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multi-family, Medium Density District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
May 28, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
The Honorable C. Nelson Harris, Council Member-Elect, 2813 Edgewood Street,
S. W., Roanoke, Virginia 24015
The Honorable Carroll E. Swain, Council Member-Elect, 3434 Kershaw Road,
N. W., Roanoke, Virginia 24017
The Honorable James O. Trout, Council Member-Elect, 2102 Stephenson Avenue,
S. W., Roanoke, Virginia 24014
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~R EZONING~Cb~,N,WI=~
AMMENDED PETITION TO REZONF
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the westerly
side of Aerial Way Ddve, SW, known as a portion of official tax map number 5200122,
according to the tax maps of the City of Roanoke, from Zoning Distdct LM, Light
Manufacturing District to Zoning District RM-2, Residential Multifamily, Medium Density
District, such rezoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres, more
or less, located on the northerly side of Lee Highway and the westerly side of Aerial Way Drive, SW, known
as a portion of official tax map number 5200122. A map of the property to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner
requests that the said property be rezoned from LM, Light Manufacturing District, to RM-2, Residential
Muitifamily, Medium Density District, subject to certain conditions set forth below, for the purpose of
constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the residential character
and environment of an existing multifamily residential district by providing a buffer between the existing
residential and light manufacturing districts,while allowing for the expansion of existing industrial areas into
the remaining light manufacturing district. The rezoning will encourage development outside the flood plain
and provide a vegetative buffer to protect Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the
C:\WP DOCS',95PROJ~95041 -I~REZONE.PLM
rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
1. That the property will be developed in substantial conformity with the site plan prepared
by Balzer and Associates, Inc., dated May 9, 1996, and revised May 23, 1996, a copy of
which is attached to the Petition for Rezoning as Exhibit B, subject to any changes
required during site plan review. The three-story building shall contain no more than 60
units. The footprint of the building may change to accommodate minor changes in unit
size and arrangement, but it will retain it's basic shape of two wings with a central lobby
and elevator access core.
2. That if no building permit has been issued and no construction commenced within 3 years
from the date of final zoning approval, the zoning shall revert to LM, Light Manufacturing
District, without further action by City Council.
3. That the existing vegetation along the easterN side of Cravens Creek will remain
undisturbed in the floodway, and will be supplementaed with a mixture of deciduous and
evergreen trees as a visual buffer. The existing vegetation along the Norfolk Southern
right of way will be retained to the extent possible and supplemented with evergreen trees
as a noise barrier.
4. That the new portion of Stratford Park Drive will be constructed with curb and gutter to a
minimum width of thirty feet, face of curb to face of curb, and that parking lots and road
will be paved with a minimum thickness of six inches of aggregate base course and two
inches of asphalt surface course. Sidewalk will be placed on one side of the road.
5. That the extenstion of Stratford Park Drive will be constructed so that the roadway is above
the 100 year base flood elevation.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all
lots or property immediately adjacent to or immediately across a street or road from the property to be
rezoned.
C:\WP DOCS~5PRO J~95041 - I~FiEZONE.PLM
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 23rd day of May, 1996.
CSW Associates
3807 Brandon Avenue
Suite 245
.
Wi~am~FI. Lester
By: /~lf/~submitt ed,
Balzer and Associates, Inc.
Planners · Architects · Engineers · Surveyors
1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
C:\WPDOCS~5PRO J~95041. I~=iEZONE. PLM
,,:.Il
,"/
-°° ? /
C.S.W ASSOCIATES
EXHIBIT "A"
JOB kk~ 9584~-f
CSW Assodates
Adjoining Property Owners
Exhibit "C'
City of Salem
280-1-1
281-1-2
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
Lewis Gale Building Corporation'
1802 Braebum Ddve
Salem VA 24153
City of RoanOke
520O101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Martha A..Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue- IJttreal Partnership
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Cimle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
5200117
5200111
City of Roanoke
Aerial Way Drive SW
Roanoke VA 24018
CSW Associates
3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95PROJ\95041- I~ADJOINER. PLL
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
:
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, June 5, 1996,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from CSW Associates, that a tract of located on the northerly side of Lee Highway and the
southerly side of the Norfolk & Western right-of-way, being a portion of Official Tax No. 5200122,
be rezoned from Light Manufacturing District, to RM-2, Residential Multifamily, Medium Density
District, such rezoning to be subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, May 21, 1996 and Tuesday, May 28, 1996
Please bill:
Balzer and Associates, Inc.
1208 Corporate Circle, S.W.
Roanoke, VA 24018
Send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 13, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from CSW Associates requesting that a tract of land
located on the northerly side of Lee Highway and the westerly side of Aerial Way Drive,
S. W., containing 18.32 acres, more or less, identified as Official Tax No. 5200122, be
rezoned from LM, Light Manufacturing District, to RM-2, Residential Multi-family, Medium
Density District, subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:~REZONING~C,~W.WPO
Carolyn H. Coles, Chairperson
City Planning Commission
May 13, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
The Honorable C. Nelson Harris, Council Member-Elect, 2813 Edgewood Street,
S. W., Roanoke, Virginia 24015
The Honorable Carroll E. Swain, Council Member-Elect, 3434 Kershaw Road,
N. W., Roanoke, Virginia 24017
The Honorable James O. Trout, Council Member-Elect, 2102 Stephenson Avenue,
S. W., Roanoke, Virginia 24014
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ·
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the westerly
side of Aerial Way Ddve, SW, known as a portion of official tax map number 5200122,
according to the tax maps of the City of Roanoke, from Zoning District LM, Light
Manufacturing District to Zoning District RM-2, Residential Multifamily, Medium Density
District, such rezoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 18.32 acres, mor"e
or less, located on the northerly side of Lee Highway and the westerly side of Aerial Way Drive, SW, known
as a portion of official tax map number 5200122. A map of the property to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner
requests that the said property be rezoned from LM, Light Manufacturing District to RM-2, Residential
Multifamily, Medium Density District, subject to certain conditions set forth below, for the purpose of
constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the residential character=.
and environment of an existing multifamily residential district by providing a buffer between the existing
residential and light manufacturing districts,while allowing for the expansion of existing industrial areas into
the remaininglight manufacturing district. The rezoning will encourage development outside the flood plain
and provide a greenway to protect Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the
C:~WP DOCS~95PRO J~95041 -I~IEZONE.PLM
rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
1. That the property will be developed in substantial conformity with the site plan prepared
by Balzer and Associates, Inc., dated May 9, 1996, a copy of which is attached to the
Petition for Rezoning as Exhibit B, subject to any changes required by the City dudng site
plan review. Building footprints may change to accommodate actual floor plans.
2. That if no building permit has been issued and no construction commenced within 3 years
from the date of final zoning approval, the zoning shall revert to LM-Light Manufacturing
without further action by City Council.
3. The existing vegetation along the easterly side of Cravens Creek wil remain undisturbed
in the floodway.
Attached as Exhibit C are the names, addresses and tax numbem of the owner or owners of all
lots or property immediately adjacent to or immediately across a street or road from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 9th day of May, 1996.
CSW Associates
3807 Brandon Avenue
Suit~ 2~
R oke 24018- 4 8
· 'am H. Lester
Izer and Associates, Inc.
Engineers · Surveyors
1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
C:\WP Di:X~S~5PRO,A95041- I~qEZON E. P LM
t
CSW Associates
Adjoining Property Owners
Exhibit "C"
City of Salem
280-1-1
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
281-1-2
Lewis Gale Building Corporation
1802 Braebum Drive
Salem VA 24153
City of Roanoke
5200101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Martha A. Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue- Littreal Partnership
% Gertrude Winston
PO Box 588
Leesburg VA 22075
520O105
5200120
5200108
McBal Coporation
1208 Corporate Circle
Roanoke VA 24018
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
520O112
City of Roanoke
Aerial Way Drive SW
Roanoke VA 24018
5200117
· 5200111
CSW Associates
3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95 P ROJ\95041 - 1 ~,DJOI N E R. PLL
Mary F. P. rker, CM¢/AAE
cay Ck~rk
CITY OF ROANOKE
Offica of fha Gi~ {:lark
Sandra H. Elkin
Deputy city Ck~rk
September 10, 1996
File #58-501
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Tuesday, September 3,
1996, Council authorized City staff to abstain from voting on the proxy to the question of
whether or not Trigon BlUe Cross Blue Shield should go public in a stock offering or stay
as a mutual company; and secondly, that the City declare that it will take stock in lieu of
cash if the company is permitted to demutualize.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Department
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMCIAAE
c~y c~.rk
CITY OF ROANOKE
Office of the City Clerk
September 10, 1996
File ;~66-132-144-123-488
Sandre H. Eakin
[~pmy c~ c~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Tuesday, September 3, 1996,
Council Member Swain advised that during 1996-97 budget study, it was his understanding that the
City would conduct a study to determine if labor by non-violent criminals from the jail system could
be used to supplement bulk refuse collection efforts in the City; however, no report has been
received to date. He referred to an area in close proximity to the Municipal Building where bulk
refuse items have been allowed to accumulate over a pedod of time, as wall as a pile of brush in
close proximity to his residence which has not been cleaned up due to the illness of the property
owners. He stated that City crews traveling throughout Roanoke's neighborhoods could report bulk
items that need to be collected, and noted that there is a perception by some citizens that certain
sections of the City are treated differently.
You advised that a briefing will be presented to Council at its September 16 meeting with regard to
bulk refuse collection efforts and Council's concurrence will be requested in a public participation
process that is proposed to commence on September 30; that you would bdef Council Member
Swain on the issue of use of prison labor for bulk refuse collection; and bulk refuse items referred
to by Council Member Swain would be removed upon receipt of specific locations.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
H:~AGENDA~iEPTEMBE.3
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 10, 1996
File #53-132-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
Your communication under date of August 23, 1996, addressed to the Mayor with regard to delay
of the capital bond referendum until the fall of 1997, and the complications the delay will create for
the School Board in keeping on track with middle school renovations, was before the Council of the
City of Roanoke at a regular meeting held on Tuesday, September 3, 1996.
The communication was referred to the City Manager and the Director of Finance to discuss other
funding options, with a followup report to Council and the School Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
W. Robert Herbert, City Manager, wlenc.
James D. Gdsso, Director of Finance, wlenc.
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGEN D~ii~,¥r=MBF- 3
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the third day of September, 1996, JAMES D. GRISSO was reappointed
as Director of Finance of the City of Roanoke for a term of two years, commencing
October 1, 1996, and ending September 30, 1998.
Given under my hand and the Seal of the City of Roanoke this tenth day of
September, 1996.
City Clerk
H:~AG ENOA~.~EPTEMBE,$
(~0~MMONWEALTH OF VIRGINIA )
) To-wit:
~ OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the third day of September, 1996, WILBURN C. DIBLING, JR., was
reappointed as City Attorney of the City of Roanoke for a term of two years, commencing
October 1, 1996, and ending September 30, 1998.
Given under my hand and the Seal of the City of Roanoke this tenth day of
September, 1996.
City Clerk
H:~AOENDA~EP'~MBE.3
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the third day of September, 1996, ROBERT H. BIRD was reappointed as
Municipal Auditor of the City of Roanoke for a term of two years, commencing October 1,
1996, and ending September 30, 1998.
Given under my hand and the Seal of the City of Roanoke this tenth day of
September, 1996.
City Clerk
H:~GENDA~SEPT~aBE,3
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 3, 1996
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Your attention is called to Section 9, Elections by Council. when held. terms, etc., of the
Roanoke City Charter which provides, in part, that during the month of September 1974
and during the month of September of the second year thereafter, the Council shall elect
a City Clerk, a Director of Finance, a Municipal Auditor and a City Attorney, each of whom
shall serve for a term of two years from the first day of October next following the date of
his election and until his successor shall have been elected and qualified.
Pursuant to the abovereferenced City Charter provision, the two year terms of the following
Council Appointed officers will expire on September 30, 1996:
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Wilburn C. Dibling, Jr., City Attorney
With kindest personal regards, I am
Sincerely yours,
Mary F. I~'arker, CMC/AAE
City Clerk
MFP:sm
H:~AGENDA~APPOINTE.WPD
Mary F. Parker, CMCIAAE
cay Ck, rk
CITY OF ROANOKE
Office of the City Clerk
S~ndra H. Eakin
Deputy City Clerk
September 10, 1996
File ~60-236-296
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33101-090396 amending and reordaining certain sections of
the 1996-97 Grant Fund Appropriations, in connection with an additional $9,000.00 grant of
Community Development Block Grant funds to be used for purchase and rehabilitation of property
located at 1223 Patterson Avenue, S. W., by the West End Center, Inc. Ordinance No.
33101-090396 was adopted by the council of the City of Roanoke at a regular meeting held on
Tuesday, September 3, 1996.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
pc:
Katheryn R. Hale, Executive Director, West End Center, Inc., 1226 Patterson
Avenue, $. W., Roanoke, Virginia 24016
W. Robert Herbert, City Manager
Diane $. Akers, Budget Administrator, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Resources
William F. Clark, Director, Public Works
George C. Sneed, Jr., Director, Public Safety
Vickie S. Tregubov, Grants compliance Monitor
H:~AGENOA~SEPTEMBF_3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33101-090396.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&DDroDriation
Community Development Block Grant FY96-97
Neighborhood CDBG Project (1) .....................
Unprogrammed CDBG (2) .............................
1) West End Center (035-097-9737-5160)
2) Contingency (035-097-9740-5300)
$ 9,000
(9,000)
$2,399,000
75,351
48,330
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Vir~nia
September 3, 1996
96-31
Dear Members of Council:
Subject: Request for Additional CDBG Funds by West End Center, Inc.
I. Background:
On July 13, 1992, City_ Council authorized a grant to West End Center, Inc. in the
amount of $55,000 by Resolution No. 31099-071392. The money was used for the
purchase of the building located at 1226 Patterson Avenue, SW.
On June 28, 1993, City Council authorized a grant to West End Center, Inc. in the
amount of $20,905 by Resolution No. 31536-062893. The funds were used for a
tutorial program for children between the ages of 13 and 18 years old.
On July 11, 1994, City_ Council authorized a grant to West End Center, Inc. in the
amount of $45,000 by Resolution No. 32099-071194. The funds were used for the
renovation ofthe building. On July 24,1995, City Council approved an amendment to
the agreement in the amount orS11,000, bringing the total contract amount to $56,000.
II. Current Situation
ho
On February 9, 1996 West End Center for Youth, Inc. submitted a proposal requesting
$137,000 for the purchase and rehabilitation of 1223 Patterson Avenue, SW (the former
Landis Building) and a vacant lot, in order to serve at least 25 more youth.
On July 15, 1996, it was recommended that City Council approve $68,451 for the
project.
On July 15, 1996 at a City Council meeting Ms. Kathern R. Hale requested an
additional $11,000 in CDBG reserve funds to be used towards the purchase of the
building. This amount was reduced to $9,000 after Ms. Hale submitted her request by
letter dated July 18, 1996. (Attached)
An a~eement between the City and West End Center, Inc in the amount of $68,451
for the acquisition of a building located at 1223 Patterson Avenue, SW, has been
executed.
Honorable Mayor and City Council
Page 2
III. Issues:
A. Benefit to the City
B. Funding
C. Timing
D. Compliance with Federal regulations
IV. Alternatives:
Authorize the City_ Manager to execute an Amendment to the Agreement with the West End
Center, providing for an additional $9,000 grant of CDBG funds for acquisition ora new
facility.
Benefit to the City will be provision of expanded social, educational and recreational
activities and programs for low to moderate income youth in the Hurt Park and
Mountain View neighborhoods.
Funding in the amount of $9,000 in grant funds is available in CDBG Account
No.035-097-9740-5300.
3. Timing is important to ensure timely acquisition of the building.
Compliance with Federal regulationa would be achieved as long as the West End
Center continues its mission, thus providing a public service which benefits low to
moderate income youth.
Do not authorize the City Manager to execute an amendment to the Agreement with the
West End Center for the activity outlined above.
Benefit to the City would be nothing; and efforts to address the needs of low to
moderate income youth will be impeded.
2. Funding would not be an issue.
3. Timing would not be an issue.
4. Compliance with Federal regulationa would not be an issue.
V. Recommendation:
It is recommended that City Council concur in Alternative A and authorize the City Manager to
do the following:
Honorable Mayor and City Council
Page 3
Execute Amendment No. 1 tO the Agreement with the West End Center, Inc.
providing for an additional $9,000 grant of CDBG funds for the acquisition of a new
facility.
Transfer the CDBG funds, ($9,000), ~om CDBG Contingency Account No. 035-097-
9740-5300 to Account No. 035-097-9737-5160 entitled West End Center.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CAH
attachment
Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Director of Public Works
Director of Public Safety
Budget Administrator
Office of Grants Compliance
Executive Director, West End Center
CENTER FOR YOUTH
Office of Grants Compliance
Jefferson Center
July 18, 1996
Grants Compliance Team:
mg A dth'c.¥s -
r,O. Box 4562
Roanoke, Virginia 24015
1226 Paltcrsm~ Avenue, .~W
Roanoke, VirLzinia 24016
1703} 342-091)2
Offico of Grants Compliance
JUL ~9 19'~,~:.
I am writing for two reasons. First, to thank the Office of Grants Compliance, and City
Government officials for their financial and moral support in helping us to continue to expand
our program and its facilities. This expansion has enabled us to serve more Roanoke City
youth, in addition to the ones we have served for many years. In the past four years since
moving to our new facility at 1226 Patterson Avenue, we have increased the average number
of children we serve daily from 25 to near 100. We are told daily by the parents of our children
that the programs our Center offers make a tremendous difference in their family life.
For most of the last year we have had a waiting list of over 50 children. Many parents call and
find out the list is long and don't even apply. We still have children on the waiting list from
February of 1996.
Our master plan of facility expansion has been greatly furthered by the City of Roanoke, in
conjunction with churches, businesses, and individuals in the community. Thanks to pdvate
support a sensational $40,000.00 playground to the rear of our facility will be complete by
August of this year. We are currently working to rezone a parcel to the rear of our facility to
alleviate safety issues of persons exiting our facility on Patterson Avenue. This also is being
funded through private support.
We have been awarded a $68,500.00 CDBG Grant to purchase a structure across Patterson
Avenue know as the Old Landis Building. This is the second issue I am wdting to you about.
I believe the Office of Grants Compliance and City officials intended for this grant to purchase
this new facility. It was to be our responsibility to fund renovations to the facility.
After three weeks of negotiations with the owner, we now know he will nOt take less than
$77,500.00 for the facility. The City Appraisal for this facility is $83,500.00 and the owner (A
Realtor) believes an independent appraisal will bring a higher appraisal. He says that he will
accept $77,500.00 only because he wants the Center to have the Building.
I am wdting to ask you to take a look at any CDBG Reserve Funds and consider an additional
award of $9,000.00 to help us complete this purchase.
If this does not happen then we will have to use our renovation funds for the purchase price.
This may mean not being able to renovate the building this year. With 58 children on the
waiting list, we want to have this facility ready for use as' soon as possible. Our plan was to
admit additional children in 1997. To do this, we must already raise $2,700.00 for each new
child admitted and the funds to operate this new facility. By using our renovation funds for
purchasing the building, I believe we would have to postpone our plan to admit additional
children.
I do not want to appear ungrateful for our $68,500.00 award by the City. We will purchase this
new facility.
Can you help us to be ready to use it as soon as possible.
Thank you for your support.
Katheryn R. Hale
Executive Director
West End Center for Youth
P:/speech96.pub
Mary F. Parker, CMCIAAE
c~y c~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy C~y Ck, rk
September 10, 1996
File #24-32
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33102-090396 amending and reordaining Chapter 7,
Building Regulations. of the Code of the City of Roanoke (1979), as amended, by
repealing §7-52, Plumbing contractor's bond, of Article III, Plumbing Work, §7-69,
Electrical contractor's bond, of Division 1, .Ca.eD.e.r..a~, of Article IV, Electrical Work, and
§7-115, J~Z0~I.I~GUJE~ of Article V, Building-Related Mechanical Work. and by amending
and'reordaining §7-3, Contractor's licenses, registration and bond, of Article I, ~,
so that posting of a $5,000.00 bond is no longer required. Ordinance No. 33102-090396
was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday,
September 3, 1996.
~'"% e,~Sincerely' ~' p~
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:~AOENDAISEPTEMBE.3
W. I~obert Herbert
City Manager
September 10, 1996
Page 2
pc:
Eade H. Shumate, Sr., Vice President, Building Specialists, Inc., 114 Day Avenue,
S. W., Roanoke, Virginia 24006
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O.
Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
The Honorable Roy B. VVillett, Chief Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable G. O. Clemens, Judge, Twenty-Third Judicial Circuit of Virginia
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
The Honorable
Virginia
The Honorabl~
Virginia
The
The
The
The
The
The
The
The
Diane McQ. Stdckland, Judge, Twenty-Third Judicial Circuit of
Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
Honorable Jacqueline F. Ward Talevi, Judge, General District Court
Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable
District Court
The Honorable
Court
The Honorable
Court
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
Philip Trompeter, Judge, Juvenile and Domestic Relations District
Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
Michael Meise, Acting Law Librarian
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
William F. Clark, Director, Public Works
Ronald H. Miller, Building Commissioner
H:~M3ENDA~.qEPTEMBF_ 3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33102-090396.
AN ORDINANCE amending and reordaining Chapter 7, Buildinq
Regulations, of the Code of the City of Roanoke (1979), as amended,
by repealing §7-52, Plumbing contractor's bond, of Article III.
Plumbing Work, 97-69, Electrical contractor's bond, of Division 1.
Generally, of Article IV. Electrical Work, and 97-115, Bond
required, of Article V. Building-Related Mechanical Work, and by
amending and reordaining S7-3, Contractor's licenses~ registration
and bond,
$5,000.00
emergency.
of Article I. In General, so that the posting of a
bond is no longer required; and providing for an
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 7-52, Plumbing contractor's bond, of Article III.
Plumbing Work, S7-69, Electrical contractor's bond, of Division 1.
Generally, of Article IV. Electrical Work, and ~7-115, Bond
required, of Article V. Building-Related Mechanical Work, Chapter
7, Building Regulations, of the Code of the City of Roanoke (1979),
as amended, are hereby REPEALED.
2. Section 7-3, Contractor's licenses~ registration and
bond, of Article I. In General, is hereby amended and reordained to
read and provide as follows:
Sec. 7-3. Contractor's licenses and registration.
(a) Every person who engages in, or offers to engage in,
the business of home improvement, electrical, plumbing or
heating of air conditioning contracting, or the business
of constructing single or multi-family dwellings in the
city, except for persons licensed as Class A contractors
by the state board for contractors, shall obtain a
license from the city and shall register his name in a
book provided for that purpose by the city, giving his
full name, residence and place of business, and, in case
of removal from one place to another, he shall make
corresponding changes in such register accordingly.
(b) For the purpose of this section, the business of
home improvement shall mean the contracting for, or
providing labor and material or labor only for, repairs,
improvements, and additions to residential buildings or
structures accessory thereto, where any payment of money
or other thing of value is required.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD~D-CA-BON.B
September 3, 1996
Council Report No.
96-162
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: $5,000 Contractor Bond
I. Background:
ae
Bonds in the amount of $5,000 have been required by City
Code for many years for contractors doing building,
electrical, plumbing, and building related mechanical
work as a class "B" or "C" contractor in the City of
Roanoke.
Be
Purpose of the Bond is to protect the general public and
the City of Roanoke and to indemnify and save harmless
the City, as well as others, from all expense or damage
that may be caused by negligent, defective or inadequate
work done in the City by a Class "B" or "C" contractor.
Ce
Out of town contractors have difficulty obtaining bonds
locally. Most local insurance companies will not issue
bonds unless the contractor has other coverage with that
insurance company.
Class "A" Contractors licensed by State Board of
Contractors are exempt from this regulation.
II. Current Situation:
The Virginia Board of Contractors Department of
Professional and Occupational Regulation now have a
recovery fund for Class "B" and "C" contractors in the
amount of $ 10,000.00 per claim as established by the
General Assembly. (See attachment)
Be
Many local ~overnments in Virginia, including Roanoke
County no longer require local bonding of Class "B" and
"C" contractors.
Ce
Local contractors and home builders have repeatedly
requested that the City discontinue requiring the $5,000
Bond.
III. Issues:
ae
B.
C.
D.
Customer Service
Cost
Regional Cooperation
Efficiency
IV. Alternatives:
ao
Amend the Code of the City of Roanoke (1979), as amended,
by deleting Sections 7-3 (c), 7-52, 7-69 and 7-115 so
that the posting of a $5,000 Bond is no longer required.
1. Customer Service would be greatly enhanced.
e
Cost of $100 - $150 per contractor per year or
approximately $150,000 per year will be saved for
our customers with no revenue losses to the City.
3. Regional cooperation and consistency will be
enhanced.
e
Efficiency will be improved in this area for the
Development Community and the City.
City Council deny request to amend City Code to repeal
$5,000 Bond for Class B and Class C Contractors.
Customer service would not be enhanced since nothing
would change and contractors would continue to
experience the problem of lost time and expense.
Cost to customers would remain or possibly
increase.
Regional cooperation and consistency would not be
enhanced.
Efficiency would not be improved for our customers
or the City.
Ve
Recommendation:
City Council concur in Alternative "A" by amending the
Code of the City of Roanoke (1979), as amended, by
deleting Sections 7-3 (c), 7-52, 7-69 and 7-115 so that
the posting of a $5,000 Bond is no longer required.
WRH:ph
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Municipal Auditor
Building Commissioner
Respectfully subm~tted,
W. Robert Herbert
City Manager
August 7, 1996
Incorporated
Mr. Ron Miller
City of Roanoke
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Ron,
This letter is a follow-up to our conversation concerning the Virginia Contractors TranSaction
Recovery Fund which is administered by the Board for Contractors.
This fund was established by the General Assembly as a means of providing protection for
Virginia citizens who are damaged by the improper or dishonest conduct of licensed contractors. All
licensed contractors make payments to the fund when they receive their original license. Special
assessments are also made whenever the fund balance drops below $400,000. This fund is considered a
source of last resort for consumers.
The process for filing a claim with the Recovery Fund is as follows: A consumer must receive a
judgment from a court against a licensed contractor for "improper or dishonest conduct," and not for
mere breach of contract. They must also conduct debtor interrogatories to determine if the contractor
has any available assets to pay the judgment with. If the contractor is unable or unwilling to pay the
judgment, a claim is filed against the Recovery Fund within 12 months of the judgment. The contractor is
granted an opportunity to present his side of the case, although most of the time the contractor cannot be
found or fails to appear. If the Board finds that the claim meets all the requirements of the Act, then the
consumer may be paid up to $10,000 from the fund. The claim may include attorney fees and court
costs, but not interest. The payment from the fund is subject to proration if there are multiple claims
against the same contractor. The maximum amount that can be paid from the fund on behalf of one
contractor is $20,000 in any bi-ennium. It generally takes 6-8 months for a claim to make its way
through the bureaucratic process.
This fund has been established in lieu of requiring contractors to post a bond from a bonding
company. The Board has discussed this issue in the past and it is my recollection that they determined
that it would be easier to collect from the Recovery Fund than from a bonding company. New
requirements for testing on business law and contractor regulations further ensure that licensed
contractors are aware of their legal responsibility.
Construction m Design
114 Day Avenue S.W.
P.O. Box 1174
Roanoke, Va. 24006
Voice: 540.982.8200
Fax: 540.982,8500
Va. Contractor:
2701-016809ABLD
At one time the "B" classification of contractors was handled as a registration, i.e., all that the
contractor had to provide to the Board to be registered was a name and address. There were no
questions on the application regarding financial responsibility, past-due debts or criminal convictions. In
1992 this program was converted to a licensing program. Additional information was required from
applications and they were required to have a net worth of $15,000 before they could be licensed.
For those very small contractors who would not meet the requirements of a Class B contractor
and would not be doing large contracting, the Board established a Class C certification which requires
some experience but does not have a net worth requirement. These contractors can do jobs not
exceeding $7,500. The customers of Class C contractors, however, continue to be covered up to the full
maximum of $10,000 from the.recovery fund.
I hope this information is helpful to you and sheds light on the protections which are available to
the citizens of the Commonwealth through the Board for Contractors. If you have further questions
regarding specifics of the Fund, you may contact the Board for Contractors at 804-367-8571.
Sincerely,
EARLE H. SHUMATE
Sr. Vice President
EHS/bsm
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
Slndra H. Eakin
oeputy c~y c~rk
September 10, 1996
File #27
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33103-090396 authorizing execution of an
amendment to a contract dated December 13, 1993, with Wheelabrator Clean Water
Systems, Inc., for removing, transporting and disposing of digested lagooned sludge from
the City's Water Pollution Control Plant, for an additional term of one year at a cost of
$87.54 per dry ton, not to exceed 10,000 dry tons dudng the period of September 1, 1996,
through August 31, 1997, for an amount not to exceed $875,400.00, as more particularly
set forth in a report of the City Manager under date of September 3, 1996. Ordinance No.
33103-090396 was adopted by the Council of the City of Roanoke at a regular meeting
held on Tuesday; September 3, 1996.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:~AGENDA~EPI'EMBE.3
V~. Robert Herbert
City Manager
September 10, 1996
Page 2
pc:
William K. Blanchet, President, Bio Gro Systems, Inc., d/b/a Wheelabrator Clean
Water Systems, Inc., 180 Admiral Cochrane Drive, Suite 305, Annapolis, Maryland
21401
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
Steven L. Walker, Manager, Water Pollution Control Plant
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33103-090396.
AN ORDINANCE authorizing execution of an amendment extending for an additional term of one
year a contract with Wheelabrator Clean Water Systems, Inc., for removing, transporting, and disposing of
digested lagooned sludge from the City's Water Pollution Control Plant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized,
for and on behalf of the City, to execute and attest, respectively, an amendment to a contract dated
December 13, 1993, with Wheelabrator Clean Water Systems, Inc., extending such contract for removing,
transporting and disposing of digested lagooned sludge from the City's Water Pollution Control Plant, for
an additional term of one year at a cost of $87.54 per dry ton, not to exceed 10,000 dry tons during the
period of September 1, 1996, through August 31, 1997, for an amount not to exceed $875,400, as more
particularly set forth in the report of the City Manager to Council dated September 3, 1996.
2. The form of the amendment shall he approved by the City Attorney.
3. In order to provide for the usual daily operation of the municipal government, an emergency
is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
September 3, 1996
Council Report No. 96-163
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
THIRD YEAR CONTRACT
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED
SLUDGE FROM THE WATER POLLUTION CONTROL PLANT
1402 BENNINGTON STREET, S.E.
ROANOKE, VIRGINIA
Backoround on the subject in chronological order is as follows:
Wheelabrator Clean Water Systems. Inc.. had a one year contract to remove,
haul, and dispose of digested, lagooned sludge from the Water Pollution Control
Plant. The contract was from September, 1994 to September, 1995, with the
option to renew for four (4) additional one year periods.
Present contract price is $85.24 Der dry ton for a minimum of 6,000 dry tons
(and a maximum of 10,000 dry tons) for the one year contract.
Price fluctuation Der dry ton of sludae is based on the Consumer Price Index.
From August, 1995 to August, 1996, the Consumer Price Index increased by
2.7%. The price per dry ton for the new contract would be as follows:
$85.24 x 2.7% -- $87.54
This would be the per ton cost of the third year of the five (5) year agreement.
ODtion was taken for five vears because of the time required to have land
parcels approved for sludge application.
II.
Current situation is as follows:
Bo
Third year contract with Wheelabrator Clean Water Systems, Inc., is as follows:
Minimum 6,000 Dry Tons x $87.54
Maximum 10,000 Dry Tons x $87.54
$525,240
875,400
The base contract would be for the 6.000 dry tons with additional tonnage
being approved monthly by administrative change order.
Honorable Mayor and Members of City Council
THIRD YEAR CONTRACT
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED
SLUDGE FROM THE WATER POLLUTION CONTROL PLANT
September 3, 1996
Page 2
III.
Issues in order of importance are as follows:
ADDroval or reiection of third year contre~t
Time
Funding
IV.
Alternative~ in order of feasibility are as follows:
Authorize the City Mana_oer to enter into a contractual aoreement for the third
year of a five year option, with Wheelabrator Clean Water Systems, Inc., to
remove and properly dispose of digested, lagooned sludge at the rate of $87.54
per dry ton. Contract shall not exceed 10,000 dry tons for the amount of
$875.400 for the one year contract.
APProval of the third year contr~t would be at the rate of $87.54 per
dry ton, not to exceed 10,000 dry tons, or $875.400.
2. Time of the contract is for one (1) year.
3. Funding is available in account number 003-056-3150-2010.
B. Reiect the renewal of the contract.
Rejection of the third year contr~gt would mean the accumulating sludge
would not be disposed of in a timely manner. Lagoons would fill and
possibly overflow before another contractor could get permits approved
for land application.
2. Time would not be a factor for the third year renewal of the contract.
3. Funding would not be encumbered at this time.
Honorable Mayor and Members of City Council
THIRD YEAR CONTRACT
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED
SLUDGE FROM THE WATER POLLUTION CONTROL PLANT
September 3, 1996
Page 3
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Mana(~er to renew the contract with Wheelabrator Clean
Water Systems, Inc., for the third year to remove, transport, and dispose of
sludge at the rate of $87,§4 per dry ton, not to exceed 10,000 dry tons, for an
amount not to exceed $875.400. Time of contract is one year, and funding is
available in account number 003-056-3150-2010.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Manager, Water Pollution Control Plant
Mary F. Parker, CMCIAAE
C~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
8andra H. Eakin
Deputy C~y C~rk
September 10, 1996
File #27-53-60-217-514
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33104-090396 amending and reordaining certain sections of
the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $15,000.00 to support
final engineering design of the proposed box culvert replacement at Thomason Road, S. E.
Ordinance No. 33104-090396 was adopted by the Council of the City of Roanoke at a regular
meeting held on Tuesday, September 3, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc:
The Honorable Marsha C. Fielder, Commissioner of the Revenue
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
William F. Clark, Director, Public Works
Chades M. Huffine, City Engineer
Ellen S. Evans, construction cost Technician
H:~AG ENDA~SEPTlgI~B~ 3
IN THR COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33104-090396.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
~p~ro~riations
Sanitation
Thomason Road Engineering (1) .....................
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (2) ........
1) Appropriated
from Bond Funds (008-052-9690-9001)
2) Storm Drains (008-052-9700-9176)
15,000
(15,000)
$ 3,180,363
15,000
$ 21,463,116
18,433,076
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 3, 1996
Council Report No. 96-164
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: GARDEN CITY DRAINAGE IMPROVEMENTS
THOMASON ROAD CULVERT REPLACEMENT
Backaround on the subject in chronological order is as follows:
The existina slab span bridge on Thomason Avenue was identified as needing
replacement by the annual bridge inspection program.
A prQje~;t to replace the bridge with a reinforced box culvert is included in the
~grrent (;aDital Improvement Plan. The project is part of the Garden City Flood
Reduction Project and is estimated to cost $300.000.
II.
Current situation is as follows:
Citv staff h{~s comoleted field surveying and the Dreliminarv design for the proposed
box culvert on Thomason Road.
TO expedite oroiect comoletion, the final construction plans and contract
documents will be prepared by LMVV, P.C., an engineering consultant.
II1.
Issues in order of importance are as follows:
A. PrQiect schedules
B. Fundine
IV.
Alternatives in order of feasibility are as follows:
Transfer ~l[i,O00 of funding from Public Improvement Bonds Series 1992A to
support final engineering design of the proposed box culvert replacement at
Thomason Road.
Proiect schedules will be maintained. The project will be ready for bid
advertisement as soon as design is complete and rights-of way acquired..
Funding is available in Public Improvement Bonds Series 1992A, Storm
Drains, account number 008-052-9700-9176.
Bo
Do not transfer t~ 15,000 of fundino from Public Imorovement Bonds Series 1992A
to support final engineering design for the proposed box culvert replacement at
Thomason Road.
1. Pro!ect schedule will be indefinitely delayed.
Honorable Mayor and Members of City Council
GARDEN CITY DRAINAGE IMPROVEMENTS
THOMASON ROAD CULVERT REPLACEMENT
September 3, 1996
Page 2
2. Funding will remain available.
Recommendation is that City Council concur in Alternative A, and take the following
specific actions:
A. Transfer $15.000 from Public Improvement Bonds Series 1992A, Storm Drains
account number 008-052-9700-9176 to an account to be entitled Thomason Road
Engineering.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/kh
Attachment
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Mary F. Parker, CMCIAAE
C~ Ck, rk
CITY OF ROANOKE
Office of the City Clerk
8andre H. Eakin
Deputy C~y Ck~rk
September 10, 1996
File f~0-200-326-379
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33105-090396 amending and reordaining certain sections of
the 1996-97 General Fund Appropriations, providing for the transfer of $28,800.00 to pay the City's
share of the regional greenway coordinator's position. Ordinance No. 33105-090396 was adopted
by the Council of the City of Roanoke at a regular meeting held on Tuesday, September 3, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Wayne G. 8trickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569,
Roanoke, Virginia 24010
W. Robert Herbert, City Manager
Diane $. Akere, Budget Administrator, Office of Management and Budget
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
H:~AGENDA~SEPTEMBE.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33105-090396.
AN ORDINANCE to amend and reordain certain'sections of the
1996-97 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the city of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Parks, Recreation-and Cultural
Dues, Memberships, Affiliation (1) ................
Nondepartmental
Contingency - General Fund (2) ....................
$ 4,858,335
1,266,835
$ 53,901,907
339,378
1) Greenways/Open
Space Steering
Committee (001-002-7220-3707)
2) Contingency' (001-002-9410-2199)
$ 28,800
(28,800)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 3, 1996
No. 96-168
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Pro-Rata Funding for Regional Greenway Coordinator Position
I. Background is a follows:
ho
The Roanoke Valley Greenway~/Open Space Steering Committee, with
representatives appointed by each of the four Valley governments, has been
meeting for almost two years. Among other efforts, it has been responsible for
the development of the Roanoke Valley Conceptual Greenway Plan and was
instrumental in the city's successful application for ISTEA funds to develop the
Mill Mountain Greenway.
Funding. on a pro-rata basis, to hire a regional greenway coordinator and to
support that position was requested from each of the Valley's governments by the
steering committee in January 1996. The funds requested totaled $60,000. The
pro-rata breakout is as follows:
Jurisdiction Population Estimate % Share $ Request
Roanoke City 97,200 48% $28,800
Roanoke County 73,704 36% $21,600
Salem 24,200 12% $ 7,200
Vinton 7,796 4% $ 2,400
TOTALS 202,900 100% $60,000
One-time funding of the city's proportionate share ($28,800) was approved by
Roanoke City Council during its Fiscal Year 1996-97 budget study process.
Funding was made contingent upon each of the other Valley governments
providing its share of the position's costs (as above) which was communicated by
City Manager Robert Herbert to the government administrators, the greenway
steering committee chair and the Fifth Planning District by letter, dated May 10,
1996.
D°
The Fifth Planning District will receive the funds for the greenway coordinator's
position. In turn, the Fifth PDC will pay all salary, benefits and other personnel
costs and provide administrative and clerical support, including office space.
Members of Council
Page 2
II.
III.
IV.
Current situation is as follows:
A. All four Valley governments agreed to provide their pro-rata share of funding for
the greenway coordinator's position.
B. Greenway coordinator's position was advertised and coordinator was hired,
effective August 1, 1996.
Issues are as follows:
A. Support of regional greenway planning efforts
B. Funding
C. Timing
Alternatives are as follows:
A. Transfer funding from contingency account # 001-002-9410-2199 in the amount
of $28,800 to pay the city's share of the regional greenway coordinator's position.
1. Support of regional greenway planning efforts, on a pro-rata basis, would
be provided, as agreed during the budget study process for Fiscal Year
1996-97.
2. Funding is available in the contingency account identified above. A
"Greenways/Open Space Steering Committee" account has been
established (account # 001-002-7220-3707) to receive the funds, if they
are appropriated.
3. Timing is important since the greenway coordinator has been hired, based
on funding commitments by the Valley's four governments.
B. Do not transfer funding from the contingency account identified.
1. Support of regional greenway planning efforts would not be provided as
agreed to during the budget study process for Fiscal Year 1996-97.
2. Funding would remain available in the contingency account. The
"Regional Greenways/Open Space Steering Committee" account,
established to receive appropriated funds, would not be needed.
3. Timing would no longer be an issue.
Members of Council
Page 3
V. Recommendation is as follows:
City Council concur in Alternative A and transfer funding in the amount of $28,800
from contingency account # 001-002-9410-2199 to the Greenways/Open Space Steering
Committee account (#001-002-7220-3707).
Respectfully submitted,
W. Robert Herbert
City Manager
CC;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Chief of Planning and Community Development
Budget Administrator
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
September 3, 1996
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
July Financial Report
This financial report covers the first month of the 1996-97 fiscal year. The following narrative discusses
revenue and expenditure trends to date.
REVENUE
Total General Fund revenues reflect an increase of 28.80% or 292,000, on a year to date basis, compared
to FY96. The percentage increases in revenue categories are typically larger than normal in the first few
months of the fiscal year due to reversing entries and the timing of revenue received. Variances in specific
categories of revenue are as follows:
General Property Taxes have decreased $33,000 or 11.07%. Real estate taxes have increased slightly
while personal property taxes are down in the current year. Most General Property tax revenue is received
in future fiscal months, therefore, these fluctuations are not unusual.
Permits, Fees and Licenses are up 62.69% or $29,000 due
inspections, building inspections, and street opening permits.
averages throughout FY96.
to increased revenues from electrical
These categories were all below their
Fines and Forfeitures increased $26,000 or 38.29% due to increased General District Court fines, higher
court judgment collection fees, and greater parking ticket revenue.
Revenue from the Use of Money and Property decreased $9,000 or 13.70%. This was the result of
lower interest earnings which were somewhat offset by increased building rental.
Grants-in-Aid Commonwealth have increased $85,000 or 17.01%. The category total is negative in both
years due to the reversal of prior year accounting entries which had accrued revenue not yet received. The
increase in current year revenue is due to a smaller accrual at the end of FY96 than the one at the end of
FY95 which, when reversed, causes FY97 revenue to be higher.
Miscellaneous Revenue has increased $124,000 because a surplus sale was held in August 1996 versus
July of this year. The current year sale generated more revenue as well as being held earlier in the fiscal
year.
Internal Services have increased 47.44% or $38,000 due to higher billings by Engineering, Street
Maintenance, and Building Maintenance.
Honorable Mayor and Members
of Roanoke City Council
September 3, 1996
Page 2
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased .64% or $81,000 since FY96.
Variances in individual expenditure categories are discussed below.
General Government expenditures have decreased $156,000 or 14.85%. This is primarily due to the
establishment ora separate fund for Risk Management in FY97, instead of including it in the General Fund
as was the case last year. Risk Management's expenditures through July of last year were approximately
$163,000, primarily due to insurance premiums paid for fiscal year 1996 coverage.
Judicial Administration expenditures have decreased 13.42% or $50,000. Fees for professional services
have declined in the Clerk of Circuit Court and Law Library departments. The Law Library has also
incurred lower expenditures for publications and subscriptions and for equipment purchases.
Public Works expenditures have risen $1,022,000 or 42.03%. This is because the street paving contract
for FY97 was encumbered in July, whereas the street paving contract last year was not encumbered until
August. The Street Paving expenditures should be comparable between the years by next month.
Health and Welfare expenditures have increased 24.86% or $224,000. The first quarter subsidy to the
Blue Ridge Community Services Board was made in July 1996 versus August 1995. In the current year,
several of the City's Cultural and Human Services payments have already been made, while in the prior year
there were no contributions through the end of July. Family Protective Services, the League of Older
Americans, Roanoke Area Ministries, Center in the Square, and the Virginia Museum of Transportation all
received payments in July.
Community Development expenditures have decreased $25,000 or 20.23%. This is due to the reversal
of an accounting entry made in FY96 to expense, in advance, $31,000 relating to the Williamson Road
Project in the Department of Planning and Community Development. The entry was made to match the
expenditure with the fiscal year in which budgetary funds were appropriated for the project.
Transfers to Debt Service Fund have decreased $1,318,000 or 100.00% because there were no debt
payments made in July 1996. The final payments on the 1980 Public Building Bonds and 1980A Public
Improvement Bonds were made on July 1, 1995, requiring transfers to the Debt Service Fund last year.
Nondepartmental expenditures have increased $31,000 or 20.13% due to a transfer of $178,000 to the
City Information Systems Fund in FY97 compared to a transfer to the Capital Projects Fund of $150,000
in FY96. This category consists primarily of transfers to other funds and varies from year to year based on
budgeted transfer requirements.
Honorable Mayor and Members
of Roanoke City Council
September 3, 1996
Page 3
I would be pleased to answer any questions which City Council may have regarding the Monthly Financial
Statements.
JDG/AHA/pac
Attachments
~ector of Finance
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JULY 31, 1996
Balance July 1,1996
Ordinance
Number Department
None
Balance July 31, 1996
Purpose
$367,576
$367,676
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Soume
General Property Taxes
Other Local Taxes
Permits, Fees and Ucenees
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Semices
Total
Year to Date for the Period
July 1- July 81
1996-96
July 1- July
1998-97
Percentage
of Change
$299,768 $266,580 (11.07)
725,918 744,229 2.52
46,588 75,792 62.69
67,337 93,121 38.29
63,765 55,627 (13.70)
(500,947) (415,713) 17.01
-
230,034 244,003 6.07
2,157 125,935 NIA
79,461 117,144 47.44
$1~014~071 $1,306,118 28.80 %
Current Fiscal Year
Percentof
Revised Revenue
Revenue Esfimato
Esflmatos Re.eked
$62,236,700 0.43%
46,446,356 1.54%
562,200 13.48%
875,500 10.64%
1,138,326 4.83%
33,913,844 N/A
25,(XX)
3,312,010 7.37~
310,500 40.58%
1,824,000 6.42%
$162,644~A30 0.86%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Govemment
Judicial Administralion
Public Safety
Public Works
Health and Welfare
Parks, Recre~on and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Data for the Period
July 1- July 31
1996-96
$1',046,511
387,661
2,642,759
2,431,004
900,283
647,321
124,862
1,317,733
3,067.979
150,416
$12,000,s20
July 1- July 31
1996-97
$891,116
318,306
2,877,721
3,462,693
1,124,114
615,037
3,218,951
180,702
$12,778,240
Pel~ent~e
of Change
(14.863
(13.42)
8.89
42.03
24.86
(4.99)
(20.23)
(100.00)
4.92
20.13
0.64
Current Fis~l Year
Balanee
$9,230,658
3,751,002
34,371,381
19,242,644
18,880,284
4,212,038
1,244,621
9,310,800
5,772,197
$141,423,480
Revised
Appropriations
$10,121,174
4,069,308
37,249,102
22,695,337
20,004,398
4,827,075
1,344,221
9,310,800
38,627,406
5,952,899
$164,201,720
Budget
Obligated
8.80%
7.82%
7.73%
15.21%
5.62%
12.74%
7.41%
8.33%
3.04%
8.29%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July l-July 31 July 1-July 31 Percentage
1995-96 1996-97 of Change
$780 ($330,986) N/A
2,200,547 1,062,939 (51.70)
(96,129) (84,695) 11.89
39,550 103,700 162.20
3,067,979 3,218,950 4.92
33,794 95,636 183.00
$5,246,521 $4,065r544 (22.51)
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,090,895 N/A
30,904,880 3.44%
2,353,996 NrA
2,732,706 3.79%
38,627,406 8.33%
1 ,O78,638 N/A
$83,788,521 4.85%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Ex_Denditures
Instruction $3,166,629 $2,891,225 (8.70)
General Support 231,357 255,042 10.24
Transportation 179,249 135,853 (24.21)
Operation and
Maintenance of Plant 619,249 1,197,008 93.30
Food Services 89,108 137,893 54.75
Facilities 938,256 652,628 (30.44)
Other Uses of Funds 912,962 821,352 (10.03)
Special Purpose Grants 1,458,817 1,078,638 (26.06)
Total $7,595,627 $7,169,639 (5.61)
Current Fiscal Year
July l-July31 July 1-July31 Percentage Unencumbered Revised
1995-96 1996-97 of Change Balance Appropriations
$59,906,127
2,874,339
2,718,038
8,316,563
3,427,803
1,304,797
o
$78,547,667
$62,797,352
3,129,381
2,853,891
9,513,571
3,565,696
652,628
2,126,149
1,078,638
$85,717,306
Percent of
Budget
Obligated
4.60%
8.15%
4.76%
12.58%
3.87%
100.00%
38.63%
N/A
8.36%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1996
Expenditures Unexpended Outstanding Unencumbered
Budget To Data Balance Encumbrances Balance
General Government $8,222,521 $6,454,892 $1,767,629 $305,590
Judicial Administration 37,540 37,540 -
Public Safety 9,561,146 9,311,513 249,633 63,894
Education 19,859,397 10,606,817 9,252,580 8,223,392
Community Development 1,041,000 82,269 958,731 958,731
Recreation 468,491 311,098 157,393 151,658
Streets and Bridges 13,365,432 9,543,505 3,821,927 2,214,115
Sanitation Projects 3,165.363 3,093,985 71,378 6,020
Traffic Engineering & Communications 1,775,300 1,372,283 403,017 43,275
Other infrastructure Projects 6,074,534 3,797,050 2~77.484 183,128
Capital Improvement Reserve 21,478,116 21,478,116 -
Total
$1,462,039
185,739
1,029,188
5,735
1.607,812
65,356
359,742
2,094,356
21,478,116
$8S,048,840 $44,S10,9~2 $40/137,888 $12,149,803
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest Revenue
Rent
Miscellaneous Revenue
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996 1995
$268,757 $276,279
233,502 244,884
17,980 22,393
1,922 2,548
156,730 130,919
53,045 18,525
731,936 695,548
97,259 107,031
275,760 277,205
78,231 78,231
451,250 462,467
280,686 233,081
30,086 10,305
175 175
1,488 6,815
(131,905)(1) -
(100,156) 17,295
$180,530
$250,376
Note (1)
This amount represents interest paid on the 1992 Water Bonds. Interest was previously
capitalized as part of the construction costs related to the Carvins Cove improvements,
which were substantially complete in February 1996.
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperafing Revenue
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenue
Net Income
1996
$607,320
90,410
24,872
100,795
11,196
14,631
6,761
123,232
370,952
77,955
572,139
283,846
37,212
$321,058
1995
$555,528
85,150
17,036
90,258
5,813
4,116
5,177
763,078
126,269
327,176
77,955
531,400
231,678
16,933
4,515
21,448
$253,126
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
Operating Revenue
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Loss
1996
$30,525
190
9,739
270
7,267
6,525
54,516
74,234
111,024
31,930
217,188
(162,072)
1,682
264
1,946
($160,726)
1995
2,884
255
12,395
10,795
49,298
73,582
140,797
31,930
246,309
(197,011 )
114,896
1,323
256
116,475
($8o,536)
7
CiTY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Loss
1996
$43,242
46,415
14,607
44,550
29,277
11,303
189,394
56,501
43,376
99,877
89,517
415
3243
(150,000)
(60,924)
(207,266)
{$117,749)
1995
$20,102
26,612
14,504
35,177
17,879
9,743
124,017
108,751
15,266
1,537
682
(lOO,OOO)
(56,39s)
(154,177)
($138,911)
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
Operating Revenue
Private Patent Fees
Medicaid Patent Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Interest on Investments
Total Nonoperating Revenue
Net Loss
1996
$2,573
24,081
71,539
98,193
98,9~
33,289
1,969
(37,001)
($38,S08)
1995
$711
13,674
103,900
118,285
103,937
37,753
1,969
(25,374)
706
706
($24,~8)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
1996 1995
CONFERENCE
COMMISSION (1) CENTER (2)
TOTAL
Operating Revenue
Commission
Conference Center
$ $ - $ $ -
- 105,323 105,323 49,011
Total Operating Revenue
105,323 105,323 49,011
Operating Expenses
Commission
Conference Center
Depreciation Expense
2,796 2,796 (18,872) (3)
130,823 130,823 103,149
37,006 1,052 38,058 37,006
Total Operating Expenses
39,802 131,875 171,677 121,283
(39,802) (26,552) (66,354) (72,272)
Operating Loss
Nonoperating Revenue (Expenses)
Proceeds from Brick Sales
Interest on Investments
Conference Center
75 - 75 150
315 - 315 955
(1,146) (1,146) (1,077)
Total Nonoperating Revenue
(Expenses)
390 (1,146)
(756) 28
{$67,110) {$72,244)
Net Loss ($39A12) ($27,698)
Notes to Financial Statement:
{1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management.
(3) Reversing entry from FY 96.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1996
TOTALS
City
Information Materials Management Utility Line Fleet (1) Risk (2)
Systems Control Services Services Management Management 1980 1 9O6
$208,002 $15,177 $16,503 $240,402 $12,248 $415,501 $907,833 $542,249
208,002 10,1 ~ I g,;O3 240,402 12,248 416,601 ;O7,833 642,240
Operating Revenue
Charges for Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
102,812 7,507 4,081 178,245 89,817 12,921 395,383 362,345
21,927 697 7,942 27,652 41,684 591,549 691,451 141,747
26,782 152 3,533 14,377 90,967 - 135,.811 135,812
Total Operating Expen~e~
16t ,621 8,~ 16,66~ 220,274 222,4;8 ;O4,47O 1,222,G,46 630,9O4
68,481 g,821 ~47 20,1~ (210,220) (1 ;O,~) (314,81~
Operating Income (Lo~)
Nonoperating Revenue (Expenm)
Interest Revenue
Transfer from General Fund
Transfer to Civic Center Fund
8,421 (763) 891 5,087 5,543 41,911 61,070 11,283
177,692 177,692
. . (114,896)
1;O,115 (7;O) 801 6,06'7 6,648 41,M 1 238,7b'-2 (103,013)
~_~.~ _~_~. .~_,_n68 $1,838 $26,1 ~6 (~204,G77) ($147,0;O) ($7O,060) ($201,208)
Net Nonoperatlng Revenue
(Expenses)
Net Income (Loaa)
Note (1) Reflects partial billing of July, 1~ 8~rvim. Auguet will reflect approximately two months of revenue.
Note (2) The Riak Management Fund waa eetebllahed on July 1,188~.
11
CiTY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 1996
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31, 1996.
GENERAL
/WATER
BALANCE AT ~NCE' AT BA~CE AT
JUNE 30, 1996 RECEIPTS DISBURSEMENTS JULY.31::, 1996 JULY 3~r, 1995
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
RIK MANAGEMENT
PENSION
SCHOOL BOARD
FDETC
GRANT
$8,657,646.30 $9,182,552.19 $8,126,201.21 $9;7t3~997.28 $8,276,540.92
6,910,606.46 296,496.20 333,495.63 6~8~607i03. 7,070,246.93
21,691,050.47 1,923,071.26 1,832,718.10 21 ~781,403.63 20,464,799.51
428,349.21 58,893.07 22(3,479.85 266;76Z43 286,697.78
12,904.84 192,876.17 96,542.85 109~238.16 349,763.32
37,133,390.69 109,539.89 1,493,723.02 35~749~207.56 7,911,527.16
318,957.98 98,558.53 190,611.43 226~905.Q8 170,380.95
78,060.84 75.00 10,507.82 67,628~02 350,038.96
8,771,734.81 1,169,565.70 1,146,844.28 8,797,456.23 7,245,733.66
1,977,005.86 101,637.85 118,559.90 1,960,083.81 178,032.37
(97,957.72) 77,037.23 108,589.41 (127~509.9~) 218,342.07
207,464.53 15,387.06 15,756.98 207,094.61 221,414.08
1,190,018.39 179,664.45 123,863.58 1~45,819~26 1,362,635.19
1,390,522.03 49,384.93 192,685.14 1;247'~2~.62 1,371,740.22
6,792,276.20 6,372,440.74 10,100,580.09 3~064,136~85 2,655,108.25
0.00 0.00 240,686.51 (240;686.51) 0.00
292,028.32 494,622.26 81,817.27 704~833,3t 789,058.10
7,315,714.99 2,060,642.78 3,686,112.60 5~690~245~17' 8,185,515.33
' 12,564.92 181,042.77 206,734.18 (t3~1:26~49) 182,483.36
302,705.48 665,878.25 723,197.93 245i385i80 454,056.17
TOTAL $103,385,044.60 $23,229,366.33 $29,044,707.78 $971569,703~15 $87,764,114.33
CERTIFICATE
I HEREBY CERTIFY THAT THE'FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABlUTY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31,1998.
THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
4~979~194~
39~856~150:~
2~3~155i56
4~ ;560,~ 13
$97i569~703~15
DATE: AUGUST 14, 1996
12
DAVID C. ANDERSON, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 1 MONTH ENDING JULY 31, 1996
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1996
$267,784
(920,500) (1)
1,579,730
2,758
$929,772
1995
$43,016
(1,033,871)
325,753
27,257
($637,845)
(2)
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income
$677,851
(181,490) (1)
26,295
8,676
531,332
$398,440
$840,480
(161,100)
20,757
3,108
703,245
($1,341,090)
(2)
(1) Reversal of accruals made at June 30, 1996
(2) Reversal of accruals made at June 30, 1995
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JULY 31, 1996
Assets
Cash
Investments:
(market value: 1996 $206,018,225
1995 $188,867,250)
Due from Other Funds
Other Assets
Total Assets
1996
$704,702
173,525,302
2,265
18,000
$174,250,269
1995
$545,396
157,861,454
3,466
18,000
$158,428,316
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
T~tal Liabilities and Fund Balance
$638,868
638,868
173,212,961
398,440
173,611,401
$174~250~269
$841,203
841,203
158,928,203
(1,341,090)
157,587,113
$158,428,316
14
MARY E PARKER, CMC/AAE
Civy Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 10, 1996
File ~60-121-137-429
SANDRA H. EAKIN
Deput~ City Clerk
William H. Leighty, Director
Virginia Retirement System
P. O. Box 1220
Roanoke, Virginia 24006
Dear Mr. Leighty:
I am enclosing copy of Resolution No. 33106-090396 making an election on behalf of the
City to begin to fully fund cost of living increases for retirees participating in the Virginia
Retirement System beginning July 1, 1997. Resolution No. 33106-090396 was adopted
by the Council of the City of Roanoke at a regular meeting held on Tuesday, September 3,
1996.
MFP:sm
Enc.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
pc:
Kim M. Nicholl, Consulting Actuary, Buck Consultants, Inc., Xerox Centre, 55 West
Monroe Street, Chicago, Illinois 60604
The Honorable W. Alvin Hudson, Sheriff
W. Robert Herbert, City Manager
James D. Grisso, Secretary, City of Roanoke Pension Plan, Board of Trustees
Wilburn C. Dibling, Jr., City Attorney
Doris B. Peters, Retirement Administrator
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AQENDA~a~E~E.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33106-090396.
A RESOLUTION making an election on behalf of the City to begin to fully fund cost
of living increases for retirees participating in the Virginia Retirement System beginning July
1, 1997.
WHEREAS, the Virginia General Assembly, the Governor and the Board of Trustees
of the Virginia Retirement System recognize the growing liability of all employers
participating in the Virgi~'nia Retirement System as a result of the current practice of funding
annual cost of living increases to retirees on a pay-as-you-go basis; and
WHEREAS, the Virginia General Assembly and the Governor have provided, in the
budget for the 1996-98 biennium, funds to reach a level that would fully fund the cost of
living increases over a five year period beginning in Fiscal Year 1998 for State employees
and public school teachers; and
WHEREAS, pursuant to their authority as set forth in §51.1-145, Code of Virginia
(1950), as amended, the Board of Trustees of the Virginia Retirement System has agreed to
allow political subdivisions the option of making contributions beginning in Fiscal Year 1998
that would either (1) begin to fully fund the cost of living increases for their employees
immediately, or (2) to reach a level to fully fund the cost of living increases over a five year
period.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. .The Council hereby elects to begin to fully fund the cost of living increases for
its retirees immediately beginning Suly 1, 1997.
2. The Clerk is directed to forward an attested copy of this Resolution to William
H. Leighty, Director, Vff~inia Retirement System.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 981-2821
Fax: (540) 981-2940
September 3, 1996
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
The City of Roanoke pays the contribution of the Sheriff and Jail employees
participating in the Virginia Retirement System (VRS). The rate usually changes at
the beginning of each fiscal year based on the actuarial evaluations for funding of the
pension plan.
Current accounting standards and sound financial management practices
strongly encourage pension plans to prefund COLA's rather than on a pay-as-you-go
basis. Historically, VRS has funded annual cost of living adjustments to retirees on
a pay-as-you-go basis. The impact of this is a growing unfunded liability to the VRS
pension plan. Prefunding COL.A's requires an increase in the actuarial contribution
rate to the pension plan. VRS is offering two options to participating localities for the
increased contribution rate. Under either option, the fiscal year 1997 rate funds the
COLA's on a pay-as-you-go basis. The increased rate takes effect in fiscal year
1998.
The first option is to begin to prefund the COLA's in fiscal year 1998 by paying
a level employer contribution rate. The second option is to begin phasing in the
prefunding of the COLA's over a five year period beginning in fiscal year 1998. The
following table compares the proposed rates under either option. Please note that
the rates shown below do not reflect the additional 5% employee share of the
contribution rate that the City elected to pay for the employees.
OPTION 1996-97 .3_,9__~_Z:_9_~- _1_,9_9__~:.,9_.,9~ 1999-00' 2000-01'
Immediate Full
Funding 11.31% 15.27% 15.27% 15.27% 15.27% 15.27%
Five Year Phase In 11.31% 12.25% 13.19% 14.12% 15.06% 16.00%
*These are estimates. Rates for the indicated years will be set in the future actuarial valuations.
Honorable Mayor and Members
of City Council
September 3, 1996
Page 2
The estimated increase in VRS retirement contributions for FY 1998 is
$173,000. As of June 30, 1994 the unfunded Pension Benefit Obligation (PBO) was
$2,479,102. Net assets as a percentage of the PBO are 75.26%.
Regardless of whether COLA's are prefunded immediately in fiscal year 1998
or phased in, the rates will not reduce after fiscal year 2002 because funding of the
COLA's is an ongoing cost and does not cease. The sooner you reach a full funding
level of contributions, however, the lower your ultimate contribution rate will be to
fund the COLA's.
The VRS requires governing bodies of participating localities to adopt a
resolution electing which method of funding they choose. Fiscal responsibility
encourages recommending the City elect the immediate full funding option that would
have a level contribution rate beginning in fiscal year 1998. The accompanying
resolution selects this option.
JDG:s
Attachment
Sincerely,
James D. Grisso
Director of Finance
C~
W. Robed Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
W. Alvin Hudson, City Sheriff
Mary F. Parker, City Clerk
Jesse A. Hall, DepUty Director of Finance
Doris Peters, Retirement Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #27
Finn M. Nielsen, President
Kruger, Inc.
401 Harrison Oaks Boulevard
Suite 100
Cary, North Carolina 27513
Dear Mr. Nielsen:
I am enclosing copy of Ordinance No. 33108-090396 accepting the bid of Infilco
Degremont, Inc., in the amount of $3,938,852.00, for a Biological Aerated Filter Treatment
System for the Water Pollution Control Plant Upgrade and Expansion, upon certain terms
and conditions; authorizing the proper City officials to execute the requisite contract for
such work; and rejecting all other bids made to the City for the work. Ordinance No.
33108-090396 was adopted by the Council of the City of Roanoke at a regular meeting
held on Tuesday, September 3, 1996.
On behalf of the.City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:~AGENOA~SEPT'EMBE.3
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1996
File #27
Vernon D. Lucy, III
Senior Vice-President, Marketing
Infilco Degremont, Inc.
P. O. Box 71390
Richmond, Virginia 23255-1390
Dear Mr. Lucy:
I am enclosing copy of Ordinance No. 33108-090396 accepting the bid of Infilco
Degremont, Inc., in the amount of $3,938,852.00, for a Biological Aerated Filter Treatment
System for the Water Pollution Control Plant Upgrade and Expansion, upon certain terms
and conditions; authorizing the proper City officials to execute the requisite contract for
such work; and rejecting all other bids made to the City for the work. Ordinance No.
33108-090396 was adopted by the Council of the City of Roanoke at a regular meeting
held on Tuesday, September 3, 1996.
Sincerely, Pa.~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:V~3ENDA~SEPTEMBF-3
Vernon D. Lucy, III
Senior Vice-President, Marketing
Infilco Degremont, Inc.
September 10, 1996
Page 2
pc:
Elmer C. Hodge, County Administrator, County of Roanoke, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
B. Clayton Goodman, III, Town Manager, Town of Vinton, P. O. Box 338, Vinton,
Virginia 24179
Gerald A. Burgess, III, County Administrator, County of Botetourt, P. O. Box 279,
Fincastle, Virginia 24090
William S. M'Coy, P.E., Project Manager, Malcolm Pirnie, Inc., 11832 Rock Landing
Drive, Newport News, Virginia 23606-4206
The Honorable Marsha C. Fielder, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
Steven L. Walker, Manager, Water Pollution Control Plant
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA~SEFTEMBE.3
IN THECOUNCILOFTHECITY OF ROANOKE, VIrGINIA,
The 3rd day of September, 1996.
No. 33108-090396.
AN ORDINANCE accepting the bid of Infilco Degremont, Inc., to provide the Biological
Aerated Filter (BAF) Treatment System for the Water Pollution Control Plant Upgrade and
Expansion, upon certain terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; rejecting aH other bids made to
the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Infilco Degremont, Inc., in the total amount of $3,938,852.00, for the
Biological Aerated Filter (BAF) Treatment System for the Water Pollution Control Plant Upgrade
and Expansion, as is more particularly set forth in the September 3, 1996, report to this Council, such
bid being in full compliance with the City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and
is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
cay C~.rk
CITY OF ROANOKE
Office of the City Clerk
Slndra H. Eakin
Deputy ci~ c~rk
September 10, 1996
File #27-60
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33107-090396 amending and reordaining certain sections of
the 1996-97 Sewage Treatment Fund Appropriations, providing for transfer and appropriation of
funds totalling $3,938,852.00, in connection with a two-stage biological aerated filter treatment
system at the Water Pollution Control Plant. Ordinance No. 33107-090396 was adopted by the
Council of the City of Roanoke at a regular meeting held on Tuesday, September 3, 1996.
~~ d.Sincerely,
Man/F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
The Honorable Marsha C. Fielder, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
D. Dan~in Roupe, Manager, Supply Management
Steven L. Walker, Manager, Water Pollution Control Plant
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA~TEMB~.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33107-090396.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Sewage Treatment Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Sewage Treatment Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
capital Outlay.
Renovation/Expansion - Water Pollution Control (1-2)..
1994 Sewage Treatment Plant Expansion Bonds (3) .......
$21,182,883
6,235,190
12,061,690
Revenue
Due from Other Governments (4-7) ...................... $ 2,469,660
1) Appropriated
from Bond
Funds
2) Appropriated
from Other
Governments
3) Appropriated
from Bond
Funds
4) Due from
Roanoke
County
5) Due from
Botetourt
County
6) Due from
Town of
Vinton
7) Due from
(003-056-8470-9001) $ 1,469,192
(003-056-8470-8999) 2,469,660
(003-056-8465-9001) (1,469,192)
(003-1072)
1,150,144
(003-1073)
275,720
(003-1074)
220,576
City of Salem (003-1071} 823,220
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 3, 1996
Council Report No. 96-165
Honorable Mayor and Me~eFs of:City CoUncil
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
~.~e,,ctfully subm~/~d,
~'~' ~. 'William F. ~.k
Kit B. Kiser
JHP/LBC/kh
Attachments
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
September 3, 1996
Council Report No. 96-165
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
September 3, 1996
Council Report No. 96-165
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE
1. Backoround on the subject in chronological order is as follows:
The City's consultin_o enoineer. Malcolm Pirnie. Inc.. advised the City that
although there were two potential suppliers that had similar BAF Treatment
Systems, the systems were not compatible. In order to avoid having to provide
two sets of plans and drawings for the upgrade for the project, a selection of
the key provider had to be made for the plans to be finalized so that Malcolm
Pirnie could then prepare contract documents for the remainder of the expansion
and upgrade of the Water Pollution Control Plant.
In light of that requirement, the City determined that it would advertise bids for
a BAF Treatment System that could then be assigned to the general contractor
for the job after the key supplier had been selected.
This is a !urisdictional oroiect with Roanoke County, Botetourt County, City of
Salem and Vinton.
Proiect has been bid twice prior to this biddino. City Council rejected these bids
on May 6, 1996 and July 1, 1996 due to nonresponsive bids and/or exceptions
taken to the Procurement Documents.
After proper advertisement, bids were received for the third time on August 13,
1996, by D. Darwin Roupe, Manager, Office of Supply Management, for the
BAF Treatment System for the expansion and upgrade at the Water Pollution
Control Plant.
II. Curr~nt situation is as follows:
Bids were received from the two qualified firms with the Iow base bid of
t~:~,938.852 being submitted by Infilco Degremont, Inc., which the City's
consulting engineer recommends be accepted by the City.
There were no exceotions taken to the reouirements of the contract documents
noted on either Bid Form.
0nly ,5% of the City's share under the intedurisdictional agreement of the
cgntract amount ($73.460) will be reouired for production of shod drawinos.
The rest of the procurement agreement contract will be assigned to the general
contractor when the construction contract is executed.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE
September 3, 1996
Page 2
III.
Issues in order of importance are as follows:
Comoliance of the bidders with the reouirements of the contract documents for
biddin_o
Amount of the bid
Fundino
Time
IV.
Alternatives in order of feasibility are as follows:
Award a lUmD sum ~;Qntr~ct to Infilco Degremont, Inc., for the base bid sum of
$3,938,852 for the two-stage BAF treatment system, in accordance with the
recommendation of the City's consulting engineer.
Compliance of the bidders with the re(~uirements of the c(~ntract
documents for biddino were met.
Amount of the bid is within the bid estimate for this portion of the
project.
Funding for the City's share of $1,469,192 ($3,938,852 x 37.3%) is
available from the 1994 Sewage Treatment Plant Expansion Bonds in
account number 003-056-8465-9001. Remaining funding of
$2,469,660 will be provided by the other participating localities, as
agreed upon in the 1994 Sewage Treatment Agreement.
4. Time of completion would not be delayed.
B. Reiect the bids and do not award a contract at this time.
Compliance of the bidders with the reouirements of the contract
documents for biddin_o would not be an issue.
2. Amount of the bid would change, as it has in the previous two bids.
3. Fundina would not be encumbered at this time.
4. Time of completion would be extended.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE
September 3, 1996
Page 3
Recommendation of the bid committee is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to enter into a contractual egre~ment, in form
approved by the City Attorney, with Infilco Degremont, Inc., to provide the
Biological Aerated Filter (BAF) Treatment System in accordance with the
Procurement Documents as prepared by Malcolm Pirnie, Inc., consulting
engineers, in the amount of $3,938,852.
Transfer $1,469,192 from Sewage Fund account number 003-056-8465-9001
to the Renovation/Expansion Water Pollution Control account number
003-056-8470-9001. Appropriate $2,469,660 to the same account from funds
to be provided from other localities. Establish an accounts receivable in the
same amount.
C. Reiect the other bid received.
WRH/LBC/kh
Attachments
C'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
B>~
MALCOLM PIRNIE, INC.
ENVIRONMENTAL ENGINEERS, SCIENTISTS & PLANNERS
August 15, 1996
Mr. L. Bane Coburn
Civil Engineer
City of Roanoke
Municipal Building, Room 350
215 Church Ave., S.W.
Roanoke, Virginia 24011
Re;
Roanoke WPCP Upgrade and Expansion Project
Biological Aerated Filter Treatment System
Bid No. 96-1-33
Dear Mr. Coburn:
Two bids were received and opened on August 13, 1996 for the biological aerated filter
(BAF) treatment system procurement portion of the Roanoke Water Pollution Control Plant
Upgrade and Expansion project. An abbreviated bid tabulation, showing the Total for Bid
Evaluation and Total Base Bid amounts of the two bidders, is provided below. The Total
for Bid Evaluation is the Total Base Bid plus the estimated cost of the cast-in-place concrete
to be provided by others, and required to construct the proposed BAF treatment system. A
detailed bid tabulation is provided in Table No. 1. The bidders were not required to bid both
the single and two stage BAF treatment systems. Both bidders were listed in the
Procurement Documents as qualified BAF treatment system manufacturers.
Bidder/System
Infilco Degremont, Inc.:
(Two-Stage System)
Kruger, Inc.:
(Single Stage System)
Total Base Bid
$3,938,852
Total Bid for Ev~l~ation
$5,445,000
$4,246,800 $5,590,000
Bothbidswereaccompaniedby abid security and both bidders acknowledged receipt ofthe
one addendum.
11832 ROCK LANDING DRIVE
NEWPORT NEWS, VA 23606-4206
~4-873-87~
FAX 804-873-8723
RECYCLED PAPER
Mr. L. Bane Coburn
City of Roanoke
August 15, 1996
Page 2
We have evaluated the bid submitted by Infilco Degremont, Inc. Infilco Degremont, Inc. is
a qualified BAF treatment system manufacturer and is capable of providing the biological
aerated filter treatment system as specified in the Procurement Documents.
Contingent upon satisfactory legal review by the City's attorney, we recommend that a
contract be awarded to Infilco Degremont, Inc. in the amount of $3,938,852.00.
Please contact me if you have any questions or require additional information.
Very truly yours,
MALCOLM PIRNIE, INC.
William S. M'Coy, P.E.
Project Manager
scp
0060-028
J. P. Noonan, Malcolm Pirnie, Inc.
G. I. Jacobs, Malcolm Pimie, Inc.
WSML0815
RECYCLED PAPER
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 10, 1996
File ~27-28-223-468
SANDRA H. EAKIN
Deputy City Clerk
Lloyd R. Clingenpeel, Manager
Real Estate and Contract Services
Norfolk Southern Corporation
110 Franklin Road, S. E.
Roanoke, Virginia 24042-0059
Dear Mr. Clingenpeel:
I am enclosing copy of Ordinance No. 33109-090396 authorizing the proper City officials to acquire
from the Virginia Holding Corporation, a permanent storm drainage easement and temporary
construction easement across a parcel of land beadng Official Tax No. 4013802, for the
consideration of $4,405.00, in connection with the Luck Avenue Storm Drain Project, upon certain
terms and conditions. Ordinance No. 33109-090396 was adopted by the Council of the City of
Roanoke at a regular meeting held on Tuesday, September 3, 1996.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENOA~.~=~,; ~IBE.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33109-090396.
AN ORDINANCE authorizing the acquisition of certain easements
needed by the City for the Luck Avenue Storm Drain Project; upon
certain terms and conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The proper City officials are authorized to acquire for
the City from the Virginia Holding Corporation, a permanent storm
drainage easement and temporary construction easement across a
parcel of land bearing Official Tax No. 4013802, for the
consideration of $4,405.00, as more specifically set forth in the
report to this Council dated September 3, 1996. Any and all
documents shall be approved by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD~)-LUCK-V. I
September 3, 1996
Report No. 96-346
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acquisition of Easements
Luck Avenue Storm Drain Project
The attached staff report was considered by the Water
Resources Committee at its regular meeting on August 19, 1996.
The Committee recommends that Council authorize the City Manager
or the Assistant City Manager and the City Clerk to execute and
attest, respectively, the necessary documents in a form approved
by the City Attorney, to purchase the easements, in accordance
with conditions stated in the attached report.
.emnSd~ectfully submitted,
' da F. Wyatt, Chairperson
Water Resources Committee
LFW:KBK:afm
Attachments
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Diane So Akers, Budget Administrator
Lloyd R. Clingenpeel, Manager, Real Estate, Norfolk Southern
Report No. 96-346
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
August 19, 1996
Members,~Water Resources Committee
it B. Kiser, Director, Utilities and Operations thru
W. Robert Herber~anager
Acquisition of Easements
Luck Avenue Storm Drain Project
Background in chronological order is as follows:
The Luck Avenue Storm Drain Project was included in the 1990 Bond
Referendum. The widening of Franklin Road required enlarging the
storm drain system downstream of the project.
Construction of a portion of the Project was completed in 1993 The
Project was split due to insufficient funding and the inability to obtain
necessary easements across property owned by Virginia Holding
Corporation which is currently leased to The Firestone Tire & Rubber
Company. (See attached plat.)
An appraisal by a qualified independent real estate appraiser done in
1991 established the fair market value of the temporary construction
and permanent storm drain easements at Four Thousand Four Hundred
Five Dollars ($4,405).
II.
Current Situation is as follows:
Ao
Virginia Holding Company has agreed to convey the necessary
temporary construction and permanent storm drain easements by
special warranty deed for the consideration of $4,405, with the
provision that we remove all facilities placed in the storm drain
easement and restore the property should the easement ever be
abandoned. (See proposed Deed of Easement attached.)
Members, Water Resources Committee
August 19, 1996
Acquisition of Property
Luck Avenue Storm Drain Project
Page 2
Authorization is needed to move forward with acquisition of property
rights.
III.
Issues in order of importance are:
A. Need
B. Cost
C. Funding
IV.
Alternatives in order of feasibility are:
Committee recommends that City Council authorize the acquisition of
temporary construction and permanent storm drain easements across
Virginia Holding Corporation property, identified by Tax No. 4013802,
for a cost of $4,405.
Need of easements has been documented in design of the
project.
Cost to City for acquisition of the easements is $4,405, which
is considered to be reasonable.
Funding is available in Miscellaneous Storm Drain Account 008-
052-9688-9065.
Committee does not recommend that City Council authorize the
acquisition of temporary construction and permanent storm drain
easements across Virginia Holding Corporation property, identified by
Tax No. 4013802, for a cost of $4,405.
1. Need of easements has been documented in design of the
project.
2. Cost to City for acquisition of the easements may increase.
Members, Water Resources Committee
August 19, 1996
Acquisition of Property
Luck Avenue Storm Drain Project
Page 3
Funding will remain in Miscellaneous Storm Drain Account 008-
052-9688-9065.
Committee's Recommendation is that City Council approve Alternative "A",
and authorize the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents, in a
form approved by the City Attorney, to purchase the easements.
WRH/KBK/SEF/
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Budget Administrator
Manager, Real Estate and Contract Services, Norfolk Southern Corp.,
Franklin Street, S.E., Roanoke, VA 24042-0059
110
NORFOLK
SOUTHERN
Norfolk Southern Corporation
Real Estste and Contract Sawicas
110 Franklin Street, SE
Roanoke, VA 24042-0059
L. R. Clinge~peel
Manager Real Estate
My Direct Line Is:
Phone: (540) 981-4909
FAX: (S40) 981-4226
July 1, 1996
File: Roanoke, Virginia
City of Roanoke (Luck Avenue Bypass)
Ms. Sarah E. Fitton
Engineering Coordinator
City of Roanoke
215 Church Avenue, S. W.
Roanoke, VA 24011-1587
IIECEIVI:'D
JUL 8
OFRCE OF
CITY ENGINEER
Dear Ms. Fitton:
This is in response to your letter of June 25, 1996 to Mr. Jerry Causey concerning the status of
the easement for the Luck Avenue storm drainage project in Roanoke, Virginia.
In an effort to finally resolve this matter, we are willing to convey the easement to the City of
Roanoke by special warranty based on the initial offer of $4,405. Trusting this is acceptable to the
City, Mr. Causey is arranging for revision of the document and fi~rnishing same to me for closing.
Upon receipt of the revised document, I will contact you and schedule closing.
In the interim, if you have any questions, please do not hesitate to contact me.
Sincerely,
Lloyd R. Clingenpeel
CC:
Jerry L. Causey, Esq.
Operating Subsio aries: Norfolk Southern Railway Company / North American Van Lines, Inc,
DEED OF EASEMENT
THIS INDENTURE, made and entered into this/_~day of c~¥ ,19 ~ ~ ,
/
by and between VIRGINIA HOLDING CORPOKATION, a corporation organized and existing
under the laws of the Commonwealth of Virginia, having its principal office in Norfolk, Virginia,
Grantor, and the CITY OF ROANOKE, an instrumentality of government created pursuant to the
laws of the Commonwealth of Virginia, Grantee:
WITNESSETH: That the said Grantor, for and in consideration of the sum of FOUR
THOUSAND FOUR HUNDRED FIVE AND NO/100 DOLLARS ($4,405.00), and other
valuable consideration, paid by Grantee to Grantor, the receipt whereof is hereby acknowledged,
does by these presents, GRANT A_ND CONVEY with Special Warranty unto Grantee, an
easement or fight of way for the construction, operation, maintenance, repair, replacemem and, if
necessary, removal of a storm sewer pipeline and related facilities and appurtenances and does
hereby assign, transfer and set over any and all fight, title and interest it may have in and to said
storm drainage facilities, said easement being under and across the land as hereinai~er described,
being situated in the City of Roanoke, Commonwealth of Virginia, to wit:
AN EASEMENT OR RIGHT OF WAY under and across all that piece or parcel
of land situated, lying and being in the City of Roanoke, Commonwealth of
Virginia, and being more particularly described as follows to wit:
Commencing at the intersection of the southerly right of way line of Campbell
Avenue, S.E., as extended and the easterly right of way line of Williamson Road,
S.E., then go in a southerly direction along the easterly right of way line of
Williamson Road, S.E., South 01°13'16'' West for a distance of 197.95 feet; then
go along an arc of curve to the right, said arc having a chord beating of South
06°37'19'' West, length of 62.28 feet, radius of 330.86 feet, an arc distance of
62.38 feet to a point; then go along an arc ora curve to the right, said arc having a
chord beating of South 15°19'44'' West, length of 38.16 feet, radius of 330.86 feet,
an arc distance of 38.18 feet to the POINT OF BEGINNING; thence, South
00°08'14'' West for a distance of 53.05 feet to a point; thence, North 88°53'44''
West for a distance of 13.84 feet to a point; thence, North 01°13'16'' East for a
distance of 18.00 feet to a point; thence, North 22°26'53'' East for a distance of
15.34 feet to a point; thence, along an arc ora curve to left, said arc having a
chord beating of North 20o32'29'' East, length of 22.02 feet, radius of 330.86 feet,
an arc distance of 22.02 feet to the POINT OF BEGINNING.
Said piece or parcel of land containing 0.011 of an acre, more or less.
SUBJECT, however, to such easements and restrictions as may appear of record or as
may be apparent from an examination of the premises.
TO HAVE AND TO HOLD the above described easement unto Grantee, its successors
and assigns, so long as it or they may require the same for the purposes granted; PROVIDED,
however, that this conveyance is made by Grantor upon the conditions, (a) that Grantor shall not
be required to assume any expense in connection with or incident to any construction,
maintenance, use or repair of any of Grantee's structures located within said easement area and
shall be exempt from any and all charges, costs or assessments of any kind or character on
account of the construction, maintenance, use or repair of any structures located within said
easement area under and across the aforesaid parcel of land; (b) if, at any time, Grantee shall
determine that the easement herein granted shall no longer be used or required by Grantee, its
successors or assigns, for the purposes which granted, the same shall terminate and revert to the
Grantor, its successors or assigns; and (c) upon termination of the easement for any reason,
Grantee shall remove all facilities placed within the easement area and restore the property to a
condition acceptable to Grantor's chief engineering officer.
2
AND the said Grantor for itself, its successors and assigns, will, except as hereinabove
provided, warrant and forever defend the right and title to the property described above unto the
said Grantee, its successors and assigns, against all persons lawfully claiming, or to claim the same
by, through or under Grantor, but not otherwise.
Grantee is a city which is exempt pursuant to the provisions of Section 58.1-811 (A)(3) of
the Code of Virginia (1950), as amended from payment of recordation taxes.
IN WITNESS WHEREOF, the said Grantor, have caused these presents to be signed by
its Real Estate Manager and its corporate seal attested by its Assistant Secretary, to be hereunto
affixed the day and year first above written.
AT;EST:
VIRGINIA HOLDING CORPOKATION
By
This instrument prepared by:
Jerry L. Causey
Attorney at Law
Norfolk Southern Corporation
600 West Peachtree St. N.W.
Suite 1701, One Georgia Center
Atlanta, Georgia. 30308-3603
1 I/3/94; my. 7/'J/96
STATE OF GEORGIA )
) ss
COUNTY OF FULTON )
Onthis I~'~ dayof ~l
,1996, before me appeared
~. ~' ~4'~--~ ,to me personally known, who being by me duly
sworn, did say that he is Real Estate Manager of Virginia Holding Corporation, a corporation of
the Commonwealth of Virginia, and that the seal affixed to the foregoing instrument is the
corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said
corporation, by authority ofits Board ofDirectors, and said ~, ~, ~~~
acknowledged said instrument to be the free act and deed of said corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official
seal in the above County and State, the day and year first above written.
Notary Public t
My commission expires:
4
I {~URV[~ RADIUS LENGTH TANGENT CHORD BEARING DELTA
',,._.e~.'l 530.86! .... !22.58' 62.00' 121.88' N 11'50'05' E
1~' C-2 330.86' 22.02' 11.01' 22.02' N 20'32'29" E 03'48'48"
C-`3 330.86' 38.18' 19.11' ,38.16' --N 15'19'44' E 06'36'4.3'
C-4 ,330.86' 62.38' 31.28' ,, 62.28' N 06',37'19' E 10'48'06"
C-5 25.00' 39.24' 24.97' ,35.33' S 46'10'56" W 89'55'21"
CAMPBELL AVENUE, S.E,
· S 88'51'23" E
97.35' -
KIRK AVE.
S.E.
-1
TAX ~4013802
PROPERTY OF
VIRGINIA HOLDING CORPORATION
LEASED BY
THE.. FIRESTONE TIRE &
RUBBER COMPANY
D.B. 1303. PG. 125
NEW STORM DRAIN EASEMENT
LINE DIRECTION DISTANCE
1-2 N 01'13'16" E 18.00'
2-3 N 22'26'53" E 15.34'
3-4 N 20'32'29" E 22.02' CH.
4-5 S 00'08'14" W 53.05'
5-1 N 88'53'44" W 13.84'
TOTAL AREA = 0.011 Ac.
NEW 10° TEMPORARY
CONSTRUCTION EASEMENT
LINE DIRECTION DISTANCE
5-4 N 00'08'14" E 53.05'
4-6 N 15'19'44" E 38.16' CH.
6-7 S 00'08'14" W 90.05'
7-5 N 88'5.3'44" W 10.00'
TOTAL AREA = 0.016 Ac.
N 2 '26'53" E ~
215 34' ~ ~ ..... EXIS~NG SIGN
' /~ ~~ ~ TAX ~4013803
N 01'13'16" E~ .,.~,, ~ . ~ PROPER~ OF
18 00' /~ ~ N 88'53'44' W / ~ ~E CITY OF ROANOKE
' /~ ~ 1105.42'(TOTAL) / D.B. 1350, PG. 457
/ / o.a. ~35s, P~.
ORDINANCE ~22138
PLAT
NEW STORM DRAIN EASEMENT
NEW 10' TEMPORARY CONSTRUCTION EASEMENT
BEING GRANTED BY
VIRGINIA HOLDING CORPORATION
THE CITY OF ROANOKE
FOR PUBLIC USE
/-.
SCALE: 1" = 50' DATE: 16 APRIL 1991
/~?-
· LUMSDEN ASSOCIATE.~, P.C.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 10, 1996
File #27-65-223-322-468
SANDRA H. EAKIN
Deputy City Clerk
Lloyd R. Clingenpeel, Manager
Real Estate and Contract Services
Norfolk Southern Corporation
110 Franklin Road, S. E.
Roanoke, Virginia 24042-0059
Dear Mr. Clingenpeel:
I am enclosing copy of Ordinance No. 33110-090396 authorizing the proper City officials to enter into
agreements, on behalf of the City, with the Norfolk and Western Railway Co., to allow the City to
construct, remove, replace, install, maintain, and operate a sanitary sewer pipeline across property
owned by the railroad, in an amount not to exceed $15,000.00 without further authorization by
Council, in connection with the Tinker Creek Interceptor Sewer System. Ordinance No. 33110-
090396 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday,
September 3, 1996.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn A. Asher, Risk Management Officer
H:~AGENDA~=FTEMBE.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33110-090396.
AN ORDINANCE authorizing the proper City officials to enter
into agreements, on behalf of the City, with the Norfolk and
Western Railway Company to allow the City to construct, remove,
replace, install, maintain, and operate a sanitary sewer pipeline
across property owned by the railroad; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, on behalf of the City, to execute
and attest, respectively, agreements with Norfolk and Western
Railway Company to allow the City to construct, remove, replace,
install, maintain, and operate a sanitary sewer pipeline across
property owned by the railroad. The total consideration to be paid
to the 'railroad pursuant to these agreements shall not exceed
$15,000.00 without further authorization by Council. Such
agreements may provide for indemnification by the City, as more
particularly set forth in the report of the Water Resources
Committee dated September 3, 1996, and shall contain any other
reasonable terms and conditions deemed necessary and appropriate by
the City Manager. The form of these agreements shall be approved
by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:~3'RD~(OTC-N%VP. I
September 3, 1996
Report No. 96-350
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Railway License Agreements for
Tinker Creek Interceptor Sewer System
The attached staff report was considered by the Water
Resources Committee at its regular meeting on August 19, 1996.
The Committee recommends that Council authorize the City Manager
to execute the necessary agreements with Norfolk and Western
Railway in a form approved by the City Attorney, to construct,
remove, replace and maintain the sanitary sewer pipeline located
on railroad property, in accordance with conditions stated in the
attached report.
Resp~ctful. ly submitted,
. y t, Chai~rperson
Water Resources Committee
LFW:KBK:afm
Attachments
CC:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator
Report No. 96-350
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
THRU:
SUBJECT:
August 19, 1996
Members, .Water Resources Committee
· Kiser, Director.% Utilities and Operations
W
· Robert Her e~rt, City Manager
RAILWAY LICENSE AGREEMENTS FOR
TINKER CREEK INTERCEPTOR SEWER SYSTEM
~ on the subject in chronological order is as follows:
Tinker Creek Interceotor Sewer Project consists of replacing the existing 36"
sewer line with a 48" sewer line from Orange Avenue to Glade Creek and
replacing the existing 42" sewer line with a 54" sewer line from Glade Creek to
the Water Pollution Control Plant.
II.
Current situation is as follows:
Project will follow Norfolk and Western Railwoy property on the opposite side
of the Roanoke River from the Water Pollution Control Plant·
Agreements are reauired with Norfolk and Western Railway to allow the City to
construct, remove, replace, and maintain the sanitary sewer pipeline across
property owned by the railroad. In order to allow the City to do this work, the
railroad requires the City to indemnify the railroad.
III.
Issue8 in order of importance are as follows:
A. Cost
B. Funding
C. Project schedule
IV.
~[t~,~3~t[.~ff~ in order of feasibility are as follows:
Committee recommends that City Council authorize the City Manager to
execute the aoDroDriate aoreements with Norfolk and Western Railway, in a
form approved by the City Attorney, to construct, remove, replace, and
maintain the sanitary sewer pipeline located on railroad property and to
Members, Water Resources Committee
RAILWAY LICENSE AGREEMENTS FOR
TINKER CREEK INTERCEPTOR SEWER SYSTEM
August 19, 1996
Page 2
indemnify the railroad of liability related to such construction, removal,
replacement, and maintenance.
Cost of agreements with Norfolk and Western Railway is currently being
negotiated, but will not exceed ~ 15,000,
Funding is available in the Tinker Creek Interceptor Sewer account
number 003-056-8468-9001.
Proiect schedule requires that agreements be executed as quickly as
possible.
Committee does not recommend that City Council authorize the City Manager
to execute the a~ororiate a(~reements with Norfolk and Western Railwev.
1. Cost of railway agreements would not be an issue.
Funding would remain in the Tinker Creek Interceptor Sewer account
number 003-056-8468-9001,
3. Proiect schedule will be delayed.
Committee recommend~ that City Council concur in Alternative "A" and authorize the
City Manager to execute the necessary agreements with Norfolk and Western Railway
in a form acceptable to the City Attorney.
WRH/KBK/SEF/kh
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Budget Administrator
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
r~puty city C~rk
September 10, 1996
File #2-30-53-217-237-468-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33112-090396 providing for acquisition of property dghts
needed by the City for construction of the Montciair and Lower North Lakes Detention Basins in
connection with the Peters Creek Flood Reduction Project; authorizing you to fLx a certain limit on
the consideration to be offered by the City;, providing for the City's acquisition of such property dghts
by condemnation, under certain circumstances; and authorizing the City to make motion for the
award of a dght of entry on any of the parcels for the purpose of commencing the project. Ordinance
No. 33112-090396 was adopted by the Council of the City of Roanoke at a regular meeting held on
Tuesday, September 3, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: ~
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kit B. Kiser, Director, Utilities and Operations
Glenn A. Asher, Risk Management Officer
H:~AO ENDA~=P'TEM BE. 3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33112-090396.
AN ORDINANCE providing for the acquisition of property rights
needed by the City for the construction of the Montclair and Lower
North Lakes Detention Basins in connection with the Peters Creek
Flood Reduction Project; authorizing the City Manager to fix a
certain limit on the consideration to be offered by the City;
providing for the City's acquisition of such property rights by
condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels
for the purpose of commencing the project; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the construction of the Montclair and Lower North
Lakes Detention Basins in connection with the Peters Creek Flood
Reduction Project, the City wants and needs certain fee simple
interests, temporary construction easements, permanent easements,
and rights of ingress and egress, as more specifically set forth in
the report and Attachments thereto, to this Council dated September
3, 1996, on file in the Office of the City Clerk. The proper City
officials are authorized to acquire for the City from the
respective owners the necessary interests and appropriate
ancillary rights with respect to the parcels, for such
consideration as the City Manager may deem appropriate, subject to
the limitation set out below and subject to applicable statutory
guidelines. All requisite documents shall be upon form approved by
the City Attorney.
2. The City Manager is directed to offer on behalf of the
City to the owners of each of the aforesaid parcels, such consider-
ation as he deems appropriate for the necessary interests,
provided, however, the total consideration offered or expended
shall not exceed $500,000.00 without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the
City of a deed or option, approved as to form and execution by the
City Attorney, the Director of Finance is directed to pay the
respective consideration to the owners of the interest conveyed,
certified by the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate in which an interest in property is required or should
any owner be a person under a disability and lacking capacity to
convey such interest or should the whereabouts of the owner be
unknown, the City Attorney is authorized and directed to institute
condemnation or legal proceedings to acquire for the City the
appropriate property rights.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make motion on behalf of the
City for entry of an order, pursuant to S25-46.8, Code of Virginia
(1950)~ as amended, granting to the City a right of entry for the
purpose of commencing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to
drawn and pay into court the sums offered to the respective owners.
5. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD\O-PC-BAS.A
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. F. akin
Deputy City Clerk
September 10, 1996
File #2-30-53-60-217-237-468-514
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33111-090396 amending and reordaining certain sections of
the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $71,000.00, for the
Montclair and Lower North Lakes Detention Basins, in connection with the Peters Creek Flood
Reduction Project. Ordinance No. 33111-090396 was adopted by the Council of the City of Roanoke
at a regular meeting held on Tuesday, September 3, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attomey
William F. Clark, Director, Public Works
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kit B. Kiser, Director, Utilities and Operations
Glenn A. Asher, Risk Management Officer
H:~AG ENDA~'rEMBE.:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33111-090396.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
appropriations
Other Infrastructure
Peters Creek Land Acquisition (1) .................
Peters Creek Additional Engineering (2) ...........
$ 6,145,534
50,000
21,000
Capital Improvement Reserve $ 21,407,116
Public Improvement Bonds - Series 1992A (3) ....... 2,231,754
1) Appropriated
from Bond Funds (008-056-9656-9001) $
2) Appropriated
from Bon~ Funds (008-056-9657-9001)
3) Storm Drains (008-052-9700-9176)
50,000
21,000
(71,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 3, 1996
Report No. 96-351
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Peters Creek Flood Reduction Project
The attached staff report was considered by the Water
Resources Committee at its regular meeting on August 19, 1996.
The Committee recommends that Council take the following specific
actions:
Authorize city staff to acquire, in a form
acceptable to the City Attorney, all property
rights necessary for the construction of the
Montclair and Lower North Lakes Detention Basins
by negotiation and, if necessary, eminent domain.
o
Transfer $50,000 from Public Improvement Bonds
Series 1992A account number 008-052-9700-9176 to a
new Capital Projects fund to be established by the
Director of Finance entitled Peters Creek Land
Acquisition.
o
Transfer $21,000 from Public Improvement Bonds
Series 1992A account number 008-052-9700-9176 to a
new Capital Projects fund to be established by the
Director of Finance entitled Peters Creek
Additional Engineering.
Respectfully submitted,
~nd~a t t ,~' Ch~~l r~n
Water Resources Committee
LFW:KBK:afm
Attachments
cc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Ellen Evans, Construction Cost Technician
Rosemary Trussell, Accountant, Contracts and Fixed Assets
Diane S. Akers, Budget Administrator
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
Report No. 96-351
DATE:
TO:
FROM:
THRU:
SUBJECT:
August 19, 1996
IVJcmber~, Water Resources Committee
~. Kiser, Director, Utilities and Operations
W. Robert Herber(~t, ~ity Manager
PETERS CREEK FLOOD REDUCTION PROJECT
Backoround on the subject in chronological order is as follows:
Peters Creek is a multi-iurisdictional watershed that flows in a southward
direction from its headwaters located north of Interstate 81. The watershed is
located in the extreme northwest quadrant of the City and extends into Roanoke
County.
Laroe numbers of residences and businesses are located in the Iow Ivino are~.s
adjacent to Peters Creek and its tributaries. These areas experience periodic
flooding.
Co
The 1990 Bond Referendum. which was anDroved bv our citizens, contained
$4.000.000 to address these flooding problems at 100% local cost.
A four phase flood reduction Dian was orel;)ared by City staff in coordination
with the consulting engineer, Mattern & Craig, Inc. The four phases are as
follows:
Phase I:
Provided for channel widening and the replacement of five (5)
roadway culverts. Cost: $1,088,498
Phase I1:
Provided for clearing debris from approximately 20,000 linear feet
of channel. Cost: $253,000
Phase IIh
Provides for the construction of two regional detention basins.
Two basins are proposed to be located just north of Peters Creek
Road and are designed to store excess runoff and release at a
reduced rate. Both basins are located in Roanoke County.
Estimated Cost: $1,600,000
Phase IV:
Provides assistance to homeowners and businesses to support
floodproofing improvements. Estimated Cost: $686,569
Members, Water Resources Committee
PETERS CREEK FLOOD REDUCTION PROJECT
August 19, 1996
Page 2
The first two phases are complete and have provided significant improvement
to area residents. This report deals with the implementation of Phase III,
Detention Basins.
Phase IV of the project will be initiated upon completion of Phase II1. Remaining
bond funds will be allocated to Phase IV of the project.
II.
Current situation is as follows:
Two reoional detention basins are orono8ed to be constructed. One is known as
the Montclair Basin (see Attachment A) and the other is the Lower North Lakes
Basin (see Attachment B). Both basins are to be located on vacant land in
Roanoke County. The estimated cost for both basins is $1,600,000 including
land costs.
Prooertv riohts in 15 Darcels are needed to construct both basinsJ The
Montclair Basin requires property rights in 9 parcels at an estimated cost of
$250.000; the Lower North Lakes Basin requires property rights in 6 parcels at
an estimated cost of $200.000. Attached is a listing of properties tabulated by
owner, address, and Roanoke County tax assessment number (see
Attachment C). It is expected that purchase options for the necessary land
rights can be acquired for $50.000.
Roanoke Valley Regional Stormwater Manaoement Plan is being prepared by
Dewberry & Davis, an engineering consultant to the Fifth Planning District
Commission. Peters Creek is one of the study watersheds. The consultant has
identified additional prospective stormwater management sites in the upper
reaches of Peters Creek that may yield additional flood reduction benefits to the
city and county residents and businesses located in the Iow lying areas of Peters
Creek. The feasibility of these sites will require additional study by the
consultant.
III.
Issues in order of importance are as follows:
A. Pro!ect schedules
B. Fundino
IV.
Alternatives in order of feasibility are as follows:
Authorize acouisition of purchase options for all property rights necessary to
construct the Montclair and Lower North Lakes Basins by negotiation.
Additionally, authorize staff to enter into an agreement with Dewberry & Davis
to study two additional stormwater management sites located in the upper
reaches of Peters Creek at a cost of $21.000.
Members, Water Resources Committee
PETERS CREEK FLOOD REDUCTION PROJECT
August 19, 1996
Page 3
Pro!ect schedul~ will be maintained. The property rights acquisition
phase of the project is estimated to take approximately six to nine
months. The projects could be ready for bid advertisement in the Spring
of 1997.
Fundin_o is available in Public Improvement Bonds Series 1992A account
number 008-052-9700-9176.
Do not authorize acouisition of all necessary oronertv rioht.~ for the Montclair
and Lower North Lakes Basins or provide for the study of the additional
stormwater management sites.
1. Proiect schedule will be indefinitely delayed.
2. Funding will remain available.
Recommendation is that City Council concur in Alternative A, and take the following
specific actions:
Authorize city staff to acouire, in a form acceptable to the City Attorney. ~11
property riQhts necessary for the construction of the Montclair and Lower North
Lakes Detention Basins by negotiation and, if necessary, eminent domain.
Transfer $50.000 from Public Improvement Bonds Series 1992A account
number 008-052-9700-9176 to a new Capital Projects fund to be established
by the Director of Finance entitled Peters Creek Land Acquisition.
Transfer $21.000 from Public Improvement Bonds Series 1992A account
number 008-052-9700-9176 to a new Capital Projects fund to be established
by the Director of Finance entitled Peters Creek Additional Engineering.
WRH/KBK/PCS/fm/kh
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Engineering Coordinator
Accountant, Contracts and Fixed Assets
Budget Administrator
ATTACHMENT A
I
I
I
!
!
~ III
!
!
!
, 000
D
Z
Z
ATTAChmENT B
o o
0 O00
0o
Attachment C
City of Roanoke, Virginia
Peters Creek Flood Reduction Proiect
Affected Property Owners:
A. Montclair Basin
Owner & Address
Charles C. Harris
5956 Cove Road
~ Larry G. Conner & Ida Jane E. Conner
6012 Cove Road
Keith L. & Lettia A. Smith
2965 Emissary Drive
Henry R. III & Shirley J. Kiser
2959 Emissary
Chad
2971
Drive
J. Wright
Emissary Drive
Bruce M. & Melissa C. Glass
2951 Emissary Drive
Patrick & Andrea B. Slachtowski
294.7 Emissary Drive
Cowan C. & Doris K. Edwards
294.1 Emissary Drive
John C. & Kimberly L. Byles
2979 Emissary Drive
B. Lower North Lakes Basin
Carlos B. & Patricia R. Hart
Peters Creek Road
Fralin & Waldron, Inc.
Layman Candy Co., Inc.
Fralin & Waldron, Inc.
Vinson B. & Lesta K. Simpson
Linda K. Winge
4.914. North Spring Drive
Tax Map
36.15-1-10
36.15-1-2
36.19-1-1.11
36.19-1-1.10
36.19-1-1.12
36.19-1-1.8
36.19-1-1.7
36.19-1-1.6
36.19-1-1.13
37.17-1-2
37.13-4-3.1
37.13-4.-3
37.13-4.-7
37.13-4.- 1
37.13-3-32
Zoning
Classification
R-1
C-2
R-1
R-1
R-1
R-1
R-1
R-1
R-1
C-2
C-2
C-2
R-3
R-2
R-1
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 10, 1996
File #51
SANDRA H. EAKIN
Deputy City Clerk
William H. Lester
CSW Associates
3807 Brandon Avenue, S. W.
Roanoke, Virginia 24018-1478
Dear Mr. Lester:
I am enclosing copy of Ordinance No. 33098-090396 rezoning a tract of land located on
the northerly side of Lee Highway and the westerly side of Aerial Way Drive, S. W.,
containing 16.30 acres, more or less, identified as a portion of Official Tax No. 5200122,
from LM, Light Manufacturing District, to RM-2, Residential Multi-family, Medium Density
District, subject to certain conditions proffered by the petitioner in the Fourth Amended
Petition filed in the Office of the City Clerk on July 17, 1996. Ordinance No. 33098-090396
was adopted by the Council of the City of Roanoke on first reading on Monday, August 19,
1996, also adopted by the Council on second reading on Tuesday, September 3, 1996,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:~.AGENDA~.~EPTEM BE. 3
Wtlli,~m H. Lester
CSW Associates
September 10, 1996
Page 2
pc:
Ms. Pat Miley, Civil Engineer, Balzer and Associates, 1208 Corporate Circle, S. W.,
Roanoke, Virginia 24018
NAD Properties & Paul A. Powell Trust, P. O. Box 1013, Salem, Virginia 24153
Lewis-Gale Building Corporation, 1802 Braeburn Drive, Salem, Virginia 24153
Mr. and Mrs. Jerry Conner, 426 N. Market Street, Salem, Virginia 24153
Ms. Martha A. Cook, 451 Highfield Road, Salem, Virginia 24153
Brandon Avenue - Littreal Partnership, c/o Gertrude Winston, P. O. Box 588,
Leesburg, Virginia 22075
McBal Corp., 1208 Corporate Circle, S. W., Roanoke, Virginia 24018
Lee-Hy Manor Associates, 3780 Stratford Park Drive, S. W., Roanoke, Virginia
24018
Lee-Hy Manor Associates, c/o F & B Developers, Att. Mr. Jim Harmon, 4139
Brandon Avenue, S. W., Roanoke, Virginia 24018
Norfolk Southern Corporation, c/o Property Tax Department, 110 Franklin Road,
S. E., Roanoke, Virginia 24042-0059
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~AGENDA~,~EPTEMBE.$
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of September, 1996.
No. 33098-090396.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 520, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, CSW Associates has made application to the Council of
the City of Roanoke to have the hereinafter described property
rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multifamily,. MediumDensity District, subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and-after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on August 19, 1996, after due and timely
notice thereof as required by ~36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that S36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 520 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That certain 16.30-acre tract of land lying on the northerly
side of Lee Highway, S.W., and the westerly side of Aerial Way
Drive, S.W., and designated on Sheet No. 520 of the Sectional 1976
Zone Map, City of Roanoke, as Official Tax No. 5200122, be, and is
hereby rezoned from LM, Light Manufacturing District, to RM-2,..
Residential Multifamlly, Medium Density District, subject to the
proffers contained in the Fourth Amended Petition filed in the
Office of the City Clerk on July 17, 1996, subject to any changes
required by the City during site plan review, and that Sheet No.
520 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD~O-Z-CSW. lB
Roanoke City Planning Commission
August 19, 1996
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from CSW Associates, represented by Patricia Miley of Balzer and
Associates, Inc., that property located on the northerly side of Brandon Avenue
and the westerly side of Aerial Way Drive, SW, a portion of Official Tax
Number 5200122, be rezoned from LM, Light Manufacturing District, to RM-2,
Residential Multifamily District, Medium Density District, such rezoning to be
subject to certain conditions proffered by the petitioner.
I. Background:
Purpose ofrezoning request is to place undeveloped property, which comprises
16.3 acres of the 27.15-acre parcel, into a zoning district classification permitting
the construction of a 100-unit apartment and townhouse development as an
expansion of Stratford Park Apartments. It would consist of 60 one-bedroom
units, 4 two-bedroom units, 4 three-bedroom units and 32 townhouses. The one-
bedroom units would be housed in a single, three-story building targeted to senior
citizens. Petitioner said that development would be phased and that while most of
the units would be rented, the townhouses could be offered for sale.
The existing Stratford Park Apartments consist of 19 buildings housing 152 units,
divided equally between two- and three bedroom units (76 of each). Some 10.85
acres of the parcel identified as Official Tax Number 500122, located on the west
side of Cravens Creek, would remain LM, Light Manufacturing District.
B. Original petition to rezone was filed on May 9, 1996.
C. Amended petition to rezone was filed May 24, 1996.
Second amended petition to rezone was filed lune 4, 1996, and a revised site plan,
dated June 3, 1996, was received June 4, 1996.
Room 162 Municipal Building 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2344
Members of Council
Page 2
Eo
Planning Commission public hearing was held June 5, 1996. Ms. Pat Miley, civil
engineer with Balzer and Associates, appeared on behalf of the petitioner. She
said that the rezoning would allow the expansion of Stratford Park Apartments.
The units would be served by private water and sewer, Ms. Miley said, and there
would be no visual impact on neighboring properties. She stated that a 12-hour
traffic study, requested by City Traffic Engineer Bob Bengtson, concluded that
the proposed development would not warrant a traffic signal at the intersection of
Brandon Avenue and Stratford Park Drive.
Ms. Miley said that the Planning staffs major concern was access by city
emergency services and that pavement design for Stratford Park Apartments'
private road system had been proffered to ensure that the road could withstand the
weight of city fire and emergency vehicles.
Ms. Tam Roop, city planner, gave the staff report. She said that the issues of
traffic and road construction standards had been resolved to staffs satisfaction
and that the issue of the flood plain location was close to being resolved.
Ms. Roop said that staff was still concerned about emergency access because
there would be only one point of access (at the entrance/exit to Stratford Park
Drive on Brandon Avenue) for city emergency medical and fire fighting services
to access the residents of 370 units. An accident or problem which blocked that
entrance could delay or even prevent the city's response to an emergency, she
said. She noted that City Fire Marshall David Rickman also had expressed
concern and had recommended a second means of access.
Mr. Bill Lester, representing CSW Associates, said he was very much against
putting in a second entrance to the complex and that his buildings were designed
to be safe and meet all fire codes. Ms. Roop said staffwas not recommending
another means of public access, but emergency access only, and she read into the
record a memorandum from the City Fire Marshall, dated June 4, 1996 (attached).
After questions from and discussion with the Planning Commission, Mr. Lester
concurred with postponing the issue to enable additional staff review. The
Planning Commission, by a vote of 6 to 1 (Mr. Bradshaw voting against),
continued the matter until its July 3, 1996, public hearing.
Fo
Unresolved issues were addressed by the petitioner prior to the Planning
Commission's July 3, 1996, public hearing as follows:
The location of the flood plain was found to be in substantial conformity
with the flood plain's location on petitioner's proffered site plan (revised
June 3, 1996) by way of the completed Flood Plain Delineation Map
Members of Council
Page 3
submitted by Balzer and Associates and reviewed by the city
Engineering department.
The issue of emergency access was resolved and petitioner proffered an
emergency route and easement for same in a third amended petition,
filed July 2, 1996.
A direct emergency route, proffered by the petitioner on July 2, 1996,
and recommended to the Planning Commission by Planning staff and the
City Fire Marshall on July 3, 1996, would utilize the western-most of the
two entrances to the Delta Building and the existing traffic lane running
from front to back between the back and side parking lots. At the back
of the parking lot, a hard-surfaced connection would be constructed
using a grass paver system to link the parking lot with upper Stratford
Park Drive. An easement also was proffered by the petitioner to ensure
the city would be able to use the emergency route in the event the
property is sold and, on a day-to-day basis, through the prohibition of
parking within the access route.
Third amended petition tO rezone was filed July 2, 1996. The following
conditions were proffered by the petitioner:
That the property will be developed in substantial conformity with the
site plan prepared by Balzer and Associates, Inc., dated May 9, 1996,
and revised June 3, 1996, a copy of which is attached to the Petition for
Rezoning as Exhibit B, subject to any changes required during site plan
review. The three-story building shall contain no more than 60 units.
The footprint of the building may change to accommodate minor
changes in unit size and arrangement, but it will retain its basic shape of
two wings with a central lobby and elevator access core.
That the new portion of Stratford Park Drive will be constructed with
curb and gutter to a minimum width of thirty feet, face-of-curb to face-
of-curb, and that parking lots and road will be paved with a minimum
thickness designed in accordance with Virginia Department of
Transportation standards using the Vaswani method. Sidewalk will be
placed on one side of the new portion of the road.
That the extension of Stratford Park Drive will be constructed so that the
roadway is above the 100 year base flood elevation.
That CSW, and its successors and assigns, shall construct and maintain a
hard surface connection, providing access for emergency vehicles from
Members of Council
Page 4
Lee Highway, across Official Tax Number 5200106, to Official Tax
Numbers 5200111 and 5200122, in a location, of a width, and of a type
approved by the Fire Marshall, between the North side of Delta Plaza
parking lot and Stratford Park Drive. Said connection, and the route
between it and Lee Highway, will be the subject of an easement recorded
in the land records of the Clerk of Circuit Court for Roanoke City Circuit
Court and that the proffered condition shall be met before either a
building permit or certificate of occupancy is issued in connection with
any structure constructed in connection with the property which is the
subject of this Petition.
Planning Commission public hearing was held July 3, 1996. Ms. Pat Miley,
representing the petitioner, and Ms. Tam Roop, city staff, updated the commission
on actions which had taken place during the past month leading to resolution of
the two previously outstanding issues. Ms. Roop said that staff supported the
request for rezoning.
Fourth amended petition was filed July 17, 1996, at the request of Planning staff
as advised by the Assistant City Attorney. The sole purpose was to correct, and
thus, clarify the wording of the first sentence of proffer ~4, as denoted, which now
reads:
"That CSW Associates, and its successors and assigns, shall construct and
maintain a hard surface connection, providing access for emergency vehicles from
Lee Highway, across Official Tax Number 5200106, to Official Tax Numbers
5200111 and 5200122, in a location, of a width, and of a type approved by the
Fire Marshall, between the North side of Delta Plaza parking lot and Stratford
Park Drive." (emphasis added)
II. Issues are as follows:
The surrounding zoning pattern in the area is as follows. To the north is LM,
Light Manufacturing District; to the south is C-2, General Commercial District,
and C-1, Office District and, across Brandon Avenue, RS-1, Residential
Single-Family District. To the east is RM-2, Residential Multifamily Medium
Density District; LM, Light Manufacturing District; and C-2, General
Commercial District. To the west is the balance of the existing parcel zoned LM.
Land uses surrounding the currently undeveloped subject property are as follows.
To the north are the Norfolk Southern railway line and light industrial uses found
in the Blue Ridge Industrial Park. To the south are office uses and single-family
residences. To the east are multi-family residential uses, light industrial uses and
retail uses on Brandon Avenue. To the west are commercial uses.
Members of Council
Page 5
Emergency response by the city's public safety services is an issue due largely to
the three-story, 60-unit building which would be occupied by senior citizens and
the single entrance/exit on Brandon Avenue. The Fire Marshall projects a
significant increase in the volume of emergency calls, predominantly related to
medical emergencies.
Petitioner has proffered an emergency access route for use by city emergency
services in the event the main entrance to the complex is blocked plus an
easement which would ensure the city's use of the access route. Also proffered
are standards for the construction of the development's private road and parking
lots which would ensure they could accommodate heavy firefighting and
emergency equipment.
Access to the proposed multi-family residential development would be by
extension of Stratford Park Drive, the two-lane, private road which currently
serves Stratford Park Apartments and adjacent rental housing, thus completing the
"loop" and creating a circular private roadway. The 270 existing residential units
and 100 proposed units would be served by this private road which has a single
entrance/exit on Brandon Avenue and an emergency access for city emergency
services would be provided as described above.
Utilities currently are provided throughout the Stratford Park Apartment
complex by private water distribution and sewerage systems which utilize city
services. The existing systems would be extended to the proposed development.
Based on information provided by petitioner, the Fire Marshall said that water
pressure for emergency response efforts should be adequate.
Fo
A traffic analysis, requested by the City Traffic Engineer, concluded that the
proposed development would not result in the need for a traffic light at the
entrance/exit to Stratford Park Apartments on Brandon Avenue. The study also
indicated there would be no adverse impact on mainline Brandon Avenue traffic.
The City Engineer has concurred with these findings noting, however, that
motorists on Stratford Park Drive would experience increased levels of delay
when attempting to turn left onto Brandon Avenue during peak traffic hours.
Flood plain development regulations initially were applicable to staffs evaluation
because petitioner's original proffered site plan showed 12 townhouse units and a
significant portion of the extension of Stratford Park Drive to be within the
100-year flood plain boundary. However, that flood plain boundary was based
on inaccurate data, a fact verified by a Flood Plain Delineation Map which was
submitted in final form June 17, 1996, and which was based on up-to-date field
surveys by Balzer and Associates. The map, which was reviewed by the city's
Engineering department, indicates that the location of the flood plain boundary on
Members of Council
Page 6
petitioner's site plan (as revised May 23, 1996) is accurate and that no townhouses
or section of road would be in the flood plain.
Landscaped buffer would be required along the northern and western boundaries.
If left intact, existing vegetation along Cravens Creek to the west and along the
railroad to the north would provide additional noise and visual buffering.
Building height limitation for structures in the RM-2 district is 35 feet. If the
rezoning is approved, the petitioner will seek a height variance fi.om the Board of
Zoning Appeals in order to construct the proposed three-story, 60-unit structure to
a height of 42 feet.
Comprehensive development review and approval by the Planning Commission
would be required because the total gross floor area of the proposed development
exceeds 100,000 square feet.
Industrial land in the city has been identified as a valuable economic asset which
should be protected. Light industrial use of this property is not considered
financially feasible because high development costs would produce a minimum
return on investment and because of adjacent multi-family residential uses.
Rezoning of the 16.3-acre portion of parcel 5200122 is considered a more
appropriate use because of the existing multi-family residential development.
Neighborhood organization does not exist for this area; however, the area served
by the Greater Deyefle Neighborhood Association begins on the opposite side of
Brandon Avenue. Contact persons for the neighborhood organization and
adjoining property owners were notified. The Department of Planning and
Community Development received questions fi.om two adjoining property owners
and facilitated the provision of answers to these owners.
M. Comprehensive Plan recommends that:
New housing and housing types, including townhouses and
condominiums, should be encouraged in order to respond to current
needs and trends including changing family structure, household
composition and economic conditions.
Quality new construction that is sensitive to existing neighborhood
character should be encouraged.
III. Alternatives are as follows:
A. Planning Commission approve the rezoning request.
Members of Council
Page 7
10.
11.
12.
Zoning would become RM-2 conditional, Residential Multi-family,
Medium Density District, and the proposed use of the site for a 100-unit
expansion of Stratford Park Apartments would be allowed.
Land use would be for multi-family rental residences, primarily
one-bedroom apartments and townhouses.
Emergency response to the proposed development is projected to
increase significantly, based on city data pertaining to senior citizen
emergency-call rates. Petitioner has proffered an emergency access
route for use by city emergency services as well as construction
standards which would ensure that the private road extension could
support city emergency equipment.
Access to and from the proposed development by residents and the
public would be by extending Stratford Park Drive, a private road which
connects to the public street system at Brandon Avenue.
Utilities would be provided to the proposed residential units by
extending the private water distribution and sewerage systems which
currently serve the apartment complex and which use city services.
A traffic analysis concluded that impacts of the proposed development
on existing roads would not be significant.
Floodplain Development Regulations are no longer an issue.
Landscaped buffer would be required along the northern and western
boundaries.
Building height limitation in the RM-2 district would necessitate
petitioner obtaining a height variance in order to construct the proposed
three-story, 60-unit, 42-foot apartment building.
Comprehensive development plan review and. approval by the Planning
Commission would be required.
Industrial land, although not preserved for industrial development, would
be appropriately developed.
Neighborhood organization has not commented on proposed rezoning
and issues related to adjoining property owners have been resolved.
Members of Council
Page 8
13 Comprehensive plan issues have been addressed by way of petitioner's
proffers.
B. Planning Commission deny the rezoning request.
1. Zoning of the subject property would remain LM, Light Manufacturing
District, and construction of the 100-unit apartment and townhouse
development would not be allowed.
2. Land use would remain an undeveloped property.
3. Emergency response would not be an issue.
4. Access would not be an issue.
5. Utilities would not be an issue.
6. Traffic would not be an issue.
7. Floodplain Development Regulations would not apply.
8. Landscaped buffer would not be an issue.
9. Building height limitation would not apply.
10. Comprehensive development review and approval would not apply.
11. Neighborhood organization would not be an issue.
12. Industrial land would be protected; however, the desirability of the
parcel for light industrial use would be an issue, given the high
development costs which are projected.
13. Comprehensive plan issues as set forth could be followed at a later date.
Recommendation is as follows:
By a vote of 5-0 (Mrs. Duerk and Mr. Hill absent), the Planning Commission
recommended approval, finding that multi-family residential uses are more feasible for
this site than light industrial uses and that the site will be appropriately developed.
Members of Council
Page 9
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
JRM:TR:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
City Traffic Engineer
Economic Development Administrator
Fire Marshall
Petitioner's Agent
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
Depuv/City Clerk
July 19, 1996
File ~51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a fourth amended petition from CSW Associates requesting that a
tract of land located on the northerly side of Lee Highway and the westerly side of Aerial
Way Ddve, S. W., containing 16.30 acres, more or less, identified as a portion of Official
Tax No. 5200122, I~ rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multi-family, Medium Density District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
July 19, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Mariles, Agent, City Planning Commission
~l~lartha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
FOURTH AMMENDED PETITION TO RI=7ONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the
westerly side of Aerial Way Drive, SW, known as a portion of official tax map
number 5200122, according to the tax maps of the City of Roanoke, from Zoning
District 'LM, Ught Manufacturing District to Zoning District RM-2, Residential
Multifamily, Medium Density District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres,
more or less, located on the northerly side of Lee Highway and ~e westerly side of Aerial Way
Drive, SW, known as a portion of official tax map number 5200122. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to
RM-2, Residential Mulfifamily, Medium Density District, subject to certain conditions set forth
below, for the purpose of constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and
puq3oses of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the
residential character and environment of an existing multifarnilY residential distdct by providing
C:\WP~J~341 *I~IEZONE3.PLM
a buffer between the existing r~sidentiai and light manufacturing districts,while allowing for the
expansion of existing industrial areas into the remaining light manufacturing district. The rezoning.
will encourage development outside the flood plain and provide a vegetative buffer to protect:
Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
e
That the property will be developed in substantial conformity with the site plan
prepared by Baizer and Associates, Inc., dated May 9, 1996, and revised June 3,
1996, a copy of which is attached to the Petition for Rezoning as Exhibit B,
subject to any changes required dudng site plan review. The three-story building
shall contain no more than 60 units. The footprint of the building may change to
accommodate minor changes in unit size and arrangement, but it will retain it's
basic shape of two wings with a centrai lobby and elevator access core.
That the new por'don of Stratford Park Ddve will be constructed with curb and
gutter to a minimum width of thirty feet, face of curb to face of curb, and that
parking lots and road will be paved with a minimum thickness designed in
accordance with Virginia Department of Transporttalon standards using the
Vaswani method. Sidewalk will be placed on one side of the new portion of the
road.
That the extenstion of Stratford Park Ddve will be constructed so that the roadway
is above the 100 year base flood elevation.
.
4. That CSW Associates, and ill successors and assigns, shall construct and
maintain a hard surface connection, providing access, for emergency vehicles from
Lee Highway, across Official Tax Number 5200106, to Offcial Tax Numbers
5200111 and 5200122, in a location, of a width, and of a type approved by the
Fire Marshall, between the North side of Delta Plaza parking lot and Stratford Park
Ddve. Said. connection, and the route between it and Lee Highway, will be the
subject of an easement recorded in the land records of the Clerk of Circuit Court
for Roanoke City Circuit Court and that the proffered 'condition shall be met before
either a building permit or certificate of occupancy is issued in connection with any
structure constructed in Connection with the property which is the subject of this
Petition.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to or immediately across a street or road from the
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 17th day of July, 1996.
R~lly/~submitted,
J////////,///.,/
//"
· Baizer and Associates, Inc.
.._~ . Planners · .A/~::hit,ecll · Engineers · Surveyors
~ 1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
CSW Associatee'~-
3807 Brandon Avenue
Suite 245
....~~e 24018~1478//''''-'
C:~.WI=I:X:)CS~d=I:~3 J~K)41. I~:IEZC)NE3. pLM
1
1
1
../
C. S. W ASSOCIATES
EXHIBIT
.TO~ ~.
csw Assodat
Adjoining Property. Owners
Exhibit "C"
City of Salem
28Q-. 1-1
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
281-1-2
Lewis GaJe Building Corporation
1802 Braebum Drive
Salem VA 24153
City of Roanoke'
5200101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Marina A.. Cook
451 Highfieid Road
Salem VA 24153
5200104
Brandon Avenue- Littreai Partnemhip
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Cimle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
City of Roanoke
AeriaJ Way Drive SW
Roanoke,.VA 24018
5200117 CSW AssOCiates.
5200111 3807 Branclort Avenue SW
Roanoke VA 24018
C:\WPDOCS\95 P R(DJ\95041 - I~ADJOIN E R. PLL
CITY OF ROANOKE.
OFF~CE OF ~ CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
Deputy City Clerk
July 3, 1996
File ~k51
Carolyn H. Coles, Chairpe'son
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia.24017
Dear M~. Colaa:
Pura. mnt to Section 38.1-6g0(e) of the Code of the City of Roanoke (1979), aa amended,
I am enclosing copy of a third amended petition from CSW A~ociat~ requesting that a
tract of land located on the mxl]'mHy side of Lee Highway and the waaterly side of Aerial
Way Drive, ,% W:., containir~ 16.30 acraa, n'mm or Iaaa, identified aa a portion of Official
Tax No. 5200122, I~ rez~md frown LM, Light Man~ng Dislrict, to RM-2, Residential
Multi-family, Medium Dermity. Oi~flct, subject to certain cortdiflon~ proffered by the
... city Clerk
Carolyn H. Col~- Chairperson
City Planni~
Page 2
The Honorable Mayor and Members of the Roanoke City Council
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
thR. Marlles, Agent, City Planning Commission
a P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attomey
THIRD AMMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA -. :'
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the
westedy side of Aerial Way Ddve, SW, known as a portion of official tax map
number 5200122, according to the tax maps of the City of Roanoke, from Zoning
Distdct LM, Light Manufacturing Distdct to Zoning District RM-2, Residential
Multifamily, Medium Density District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres,
more or less, located on the northerly side of Lee Highway and the westerly side of Aerial Way
Drive, SW, known as a portion of official tax map number 5200122. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from LM, Ught Manufacturing District, to
RM-2, Residential Mulfifamily, Medium Density District, subject to certain conditions set forth
below, for the purpoe~ of constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the
residential character and environment of an existing muitffamily residential distdct by providing
a buffer between the existing residential and light manufacturing districts,while aJlowing for the
expansion of existing industrial areas into the remaining light manufacturing district. The rezoning
will encourage development outside the flood plain and provide a vegetative buffer to protect
Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
That the property will be developed in substantial conformity with the site plan
prepared by Balzer and Associates, Inc., dated May 9, 1996, and revised June 3,
1996, a copy of which is attached to the Petition for Rezoning as Exhibit B,
subject to any c~anges required dudng site plan review. The three-story building
shall contain no more than 60 units. The footprint of the building may change to
accommodate minor changes in unit size and arrangement, but it will retain it's
basic shape of two wings with a central lobby and elevator access core.
That the new portion of Stratford Park Ddve will be constructed with curb and
gutter to a minimum width of thirty feet, face of curb to face of curb, and that
parking lots and road will be paved with a minimum thickness designed in
accordance with Virginia Department of Transporttalon standards using the
Vaswani method. Sidewalk will be placed on one side of the new portion of the
That the extenstion of Stratford Park Drive will be constructed so that the roadway
is above the 100 year base flood elevation.
C:'~WPOO~ I o I~::IEZONF_~.p LM
4. That CSW Associates, as ill successors and assigns, shail construct and maintain
a hard surface connection, providing access for emergency vehicles from Lee
Highway, across Official Tax Number 5200106, to Official Tax Numbers 5200111
and 5200122, in a location, of a width, and of a type approved by the Fire
Marshall, between the North side of Delta Plaza parking lot and Stratford Park
Ddve. Said connection, and the route between it and Lee Highway, will be the
subject of an easement recorded in the land records of the Clerk of Circuit Court
for Roanoke City Circuit Court and that the proffered condition shall be met before
either a building permit or certificate of occupancy is issued in connection with any
structure constructed in connection with the property which is the subject of this
Petition.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners
of ail lots or property immediately adjacent to or immediately across a street or mad from the
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 2nd day of July, 1996.
CSW Associates
3807 Brandon Avenue
Suit~ 245 ~
R~;~im:)ke 240!~-147~ ·
~illia~ H. I~s:~er
_ _~ Balzer and Associates, Inc.
Planners · ,~dhitects ° Engineers ° Surveyors
1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
C:~WP~I - I~IEZOHE.3.PLM
I
C. S. W ASSOCIATES
EXHIBIT "A"
CSW Assodates
Adjoining Prc~ Owne~
Exhibit "C"
280-1-1
281-1-2
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
Lewis Gate Building Corporation
1802 Braebum Drive
Salem VA 24153
City of Roanoke
5200101
Jerry I_ & Karen W. Conner
426 Norl~ Market Street
Salem VA 24153
5200103
Martha A..Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue - I. Jttreal Partnerstlip
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Circle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
5200117
5200111
City of Roanoke
Aedai Way Drive SW
Roanoke VA 24018
CSW Associates
3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95PROJ\95041.1~,DJOiNER.PLL
../
csw Assodaes
Adjoining Property Owne~
Exhibit "C'
280-1-1
l
NAD Pmpertles & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
281-1-2
Lewis Gate Building Corporation
1802 Braebum Drive
Salem VA 24153
CiN of Roanok~
5200101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Martha A.. Cook
451 Highfieid Road
Salem VA 24153
5200104
Brandon Avenue - Littreal Partnership
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Cimle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
5200117
5200111
City of Roanoke
AedaJ Way Drive SW
Roanoke VA 24018
CSW AssoCiates
3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95PR(DJ\95041. I~DJOINER.PLL
' .Ad Number: 80211563
Publisher's Fee: $113.10
CSW ASSOCIATES
ATTN: WILLIAM H. LESTER
3807 BRANDON AVE., S.W.
ROANOKE, VA 24018-1478
The Roanoke
Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/02/96 FULL RUN - Friday
08/09/96 FULL RUN - Friday
Witness, this 12th day of August 1996
Authorized Signature
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
Purs~lnt to the pmv~lo~s of
Article VII of Chapter 36.1,
Code of the City of Roanoke
(1979), ~,~ antemMd, the Court-
bom a Pu~ Head~ on Mort.
day, August 19, 1996, at 7:00
.p.m., in the Council Ctmmber in
the ~Mdnicipal Building, 215
Church Av~tue, $.W., o~1 tfle
RM-2, Re~Mentlal Mditl-~mlly,
f~ng.prop~.
That ceCmln 16.30-acre t~act of
of Lee Hi~,my, S.W., ~md tim
v.~te~y ,lde of AmPI Way
Drive, S.W., ~nd being a por-
tion of Official Tax No.
5200/22, subject to ceCmin
A copy of ~ propa~al Is avail.
able for public in~ In the
456, Municipal Building. All
parUes in Interest may appear
on b~e abo~ dat~ and be
GIVEN under my hand tJtls 3/st
day of July, 1996.
Mary F. Pad,er, C~Y Clerk.
(411563)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, August 19,
1996, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
LM, Light Manufacturing District, to RM-2, Residential Multi-
family, Medium Density District, the following property:
That certain 16.30-acre tract of land lying on the
northerly side of Lee Highway, S.W., and the westerly
side of Aerial Way Drive, S.W., and being a portion of
Official Tax No. 5200122, subject to certain proffered
conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. Ail
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 31st day of .hJlv , 1996.
Mary F. Parker, City Clerk.
H:~qOTICI~N-CSW. IA
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE O1~ THE CITY CLERK
21:5 Church Avenue, $.W., Room 4:56
Roanoke, Virginia 24011-1:536
Telephone: (:540) 981-2:541
Fax: (:540) 224-314:5
SANDRA II. EAKIN
Deputy City Clerk
August 1, 1996
File #51
William H. Lester
CSW Associates
3807 Brandon Avenue, S. W.
Roanoke, Virginia 24018-1478
Dear Mr. Lester:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 19, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of CSW Associates that a tract of land located on the northerly side of Lee
Highway and the westerly side of Aerial Way Drive, S. W., containing 16.30 acres, more
or less, identified as a portion of Official Tax No. 5200122, be rezoned from LM, Light
Manufacturing District, to RM-2, Residential Multi-family, Medium Density District, subject
to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and report of the City Planning Commission with regard to the request. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 981-2431. Questions with regard to the Planning Commission report should
be directed to John R. Marlles, Chief of Planning and Community Development, at
981-2344.
MFP:sm
Enc.
Sincerely, _~~
Mary F. Parker, CMC/AAE
City Clerk
H:~qEZONINGWUGU~r
William H. Lester
CSW Associates
August 1, 1996
Page 2
pc:
Ms. Pat Miley, Civil Engineer, Balzer and Associates, 1208 Corporate Circle, S. W.,
Roanoke, Virginia 24018
NAD Properties & Paul A. Powell Trust, P. O. Box 1013, Salem, Virginia 24153
Lewis-Gale Building Corporation, 1802 Braeburn Drive, Salem, Virginia 24153
Mr. and Mrs. Jerry Conner, 426 N. Market Street, Salem, Virginia 24153
Ms. Martha A. Cook, 451 Highfield Road, Salem, Virginia 24153
Brandon Avenue - Littraal Partnership, cio Gertrude Winston, p. O. Box 588,
Leesburg, Virginia 22075
McBal Corp., 1208 Corporate Circle, Roanoke, Virginia 24018
Lee-Hy Manor Associates, 3780 Stratford Park Drive, S. W., Roanoke, Virginia
24018
Lee-Hy Manor Associates, cio F & B Developers, Att. Jim Harmon, 4139 Brandon
Avenue, S. W., Roanoke, Virginia 24018
Norfolk Southern Corporation, cio Property Tax Department, 8 N. Jefferson Street,
Roanoke, Virginia 24042
H:~REZONING~AUGU~r
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
July 19, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a fourth amended petition from CSW Associates requesting that a
tract of land located on the northerly side of Lee Highway and the westerly side of Aerial
Way Drive, S. W., containing 16.30 acres, more or less, identified as a portion of Official
Tax No. 5200122, be rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multi-family, Medium Density District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
July 19, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
FOURTH AMMENDED PETITION TO REZONF
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the
westerly side of Aerial Way Drive, SW, known as a portion of official tax map
number 5200122, according to the tax maps of the City of Roanoke, from Zoning
District LM, Light Manufacturing District to Zoning District RM-2, Residential
Multifamily, Medium Density District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres,
more or less, located on the northerly side of Lee Highway and the westedy side of Aerial Way
Drive, SW, known as a portion of official tax map number 5200122. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to
RM-2, Residential Multifamily, Medium Density District, subject to certain conditions set forth
below, for the purpose of constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the
residential character and environment of an existing multifamily residential distdct by providing
C:\WP DOCS~,~SP RO J~5041 - 1 '~R r,',',',',',',',',= 70 N E 3. P LM
a buffer between the existing residential and light manufacturing districts,while allowing for the
expansion of existing industrial areas into the remaining light manufacturing district. The rezoning
will encourage development outside the flood plain and provide a vegetative buffer to protect:
Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
accordance with
Vaswani method.
road.
That the property will be developed in substantial conformity with the site plan
prepared by Balzer and Associates, Inc., dated May 9, 1996, and revised June 3,
1996, a copy of which is attached to the Petition for Rezoning as Exhibit B,
subject to any changes required dudng site plan review. The three-story building
shall contain no more than 60 units. The footprint of the building may change to
accommodate minor changes in unit size and arrangement, but it will retain it's
basic shape of two wings with a central lobby and elevator access core.
That the new portion of Stratford Park Ddve will be constructed with curb and
gutter to a minimum width of thirty feet, face of curb to face of curb, and that
parking lots and road will be paved with a minimum thickness designed in
Virginia Department of Transporttaion standards using the
Sidewalk will be placed on one side of the new portion of the
That the extenstion of Stratford Park Drive will be constructed so that the roadway
is above the 100 year base flood elevation.
. C:WVF'DOCS~SPROJ~95041. I~REZONE3.P LM
4. That CSW Associates, and its successors and assigns, shall construct and
maintain a hard surface connection, providing access for emergency vehicles from
Lee Highway, across Official Tax Number 5200106, to Official Tax Numbers
5200111 and 5200122, in a location, of a width, and of a type approved by the
Fire Marshall, between the North side of Delta Plaza parking lot and Stratford Park
Drive. Said_ connection, and the route between it and Lee Highway, will be the
subject of an easement recorded in the land records of the Clerk of Circuit Court
for Roanoke City Circuit Court and that the proffered condition shall be met before
either a building permit or certificate of occupancy is issued in connection with any
structure constructed in connection with the property which is the subject of this
Petition.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to or immediately across a street or road from the
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 17th day of July, 1996.
R~lly/,~submitted,
~ Balzer and Associates, Inc.
.. P. lan..n,e? ...A/~hit,ects o Engineers. Surveyors
1208 ~orporate L;irc~e, HoanoKe VA 24018 (540) 772-9580
CSW Associates
3807 Brandon Avenue
Suite 245
Ro~o_ke 24018~1478..×'"'"'
H. es%r *
C:',WP DOCS~95PROJ~9504.1* I~REZON E3. p LM
I
1
C. S. W ASSOCIATES
EXHIBIT "A"
csw Assodates
Adjoining Property. Ownem
Exhibit "C"
280-.1-1
i
281-1-2
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
Lewis Gate, Building CorporalJon
1802 Braebum Ddve
Salem VA, 24153
City of Roanoke_
5200101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
52O01O3
Martha A., Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue- U~real Partnership
%Ge~deWinston
PO Box 588
Leesburg VA22075
5200105
5200120
McBal CoPoration
1208 Corporate Circle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Ddve SW
Roanoke VA 24018
5200112
City of Roanoke
Aedal Way Drive SW
Roanoke VA 24018
5200117 CSW Associates
5200111 3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95 PRO J\95041-1V~,DJOINE R.PLL
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21:5 Church Avenue, S.W., Room 4:56
Roanoke, Virginia 24011-1:536
Telephone: (:540) 981-2:541
Fax: (:540) 224-314:5
SANDRA H. EAKIN
Deputy City Clerk
July 3, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a third amended petition from CSW Associates requesting that a
tract of land located on the northerly side of Lee Highway and the westerly side of Aerial
Way Ddve, S. W., containing 16.30 acres, more or less, identified as a portion of Official
Tax No. 5200122, be rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multi-family, Medium Density District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
July 3, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
THIRD AMMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the
westedy side of Aerial Way Ddve, SW, known as a portion of official tax map
number 5200122, according to the tax maps of the City of Roanoke, from Zoning
Distdct LM, Light Manufacturing Distdct to Zoning Distdct RM-2, Residential
Multifamily, Medium Density District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres,
mom or less, located on the northerly side of Lee Highway and the westedy side of Aedal Way
Ddve, SW, known as a portion of official tax map number 5200122. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to
RM-2, Residential Multifamily, Medium Density District, subject to certain conditions set forth
below, for the purpose of constructing townhomes and apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the
residential character and environment of an existing multifamily residential distdct by providing
C:\'WPDOCS~,SPROJ~95041 - I'~REZONE3.P LM
a buffer between the existing residential and light manufacturing districts,while allowing for the
expansion of existing industrial areas into the remaining light manufacturing district. The rezoning
will encourage development outside the flood plain and provide a vegetative buffer to protect
Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
That the property will be developed in substantial conformity with the site plan
prepared by Balzer and Associates, Inc., dated May 9, 1996, and revised June 3,
1996, a copy of which is attached to the Petition for Rezoning as Exhibit B,
subject to any changes required during site plan review. The three-story building
shall contain no more than 60 units. The footprint of the building may change to
accommodate minor changes in unit size and arrangement, but it will retain it's
basic shape of two wings with a central lobby and elevator access core.
That the new portion of Stratford Park Ddve will be constructed with curb and
gutter to a minimum width of thirty feet, face of curb to face of curb, and that
parking Iols and road will be paved with a minimum thickness designed in
accordance with Virginia Department of Transporttalon standards using the
Vaswani method. Sidewalk will be placed on one side of the new portion of the
road.
That the extenstion of Stratford Park Ddve will be constructed so that the roadway
is above the 100 year base flood elevation.
C:\WPDOCS~95PRO J~95041 - I~FIEZONE3, PLM
4. That CSW Associates, as its successors and assigns, shall construct and maintain
a hard surface connection, providing access for emergency vehicles from Lee
Highway, across Official Tax Number 5200106, to Official Tax Numbers 5200111
and 5200122, in a location, of a width, and of a type approved by the Fire
Marshall, between the North side of Delta Plaza parking lot and Stratford Park
Drive. Said connection, and the route between it and Lee Highway, will be the
subject of an easement recorded in the land records of the Clerk of Circuit Court
for Roanoke City Circuit Court and that the proffered condition shall be met before
either a building permit or certificate of occupancy is issued in connection with any
structure constructed in connection with the property which is the subject of this
Petition.
Attached as Exhibit C am the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to or immediately across a street or road from the
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 2nd day of July, 1996.
ay: ! v- - v /
J Balzer and Associates, Inc.
Planners · ,~c'~hitects · Engineers · Surveyors
1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
CSW Associates
3807 Brandon Avenue
Suit9 245
Ro'~mo ke 2401~-147W'
C:\WP DOCS~95PRO J~504.1- I'd=IEZONE3. P LM
Ii
C.S.W ASSOCIATES
EXHIBIT "A"
CSW Assodates
Adjoining Property Owners
Exhibit "C*
280-1-1
1
281-1-2
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
Lewis Gate. Building Corporation
1802 Braebum Drive
Salem VA 24153
City of Roanoke
5200101
Jerry L. & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Martha A.. Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue- Littreal Partnership
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Circle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
City of Roanoke
Aerial Way Drive SW
Roanoke VA 24018
5200117 CSW Associates ;
5200111 3807 Brandon Avenue SW
Roanoke VA 24018
C:\WPDOCS\95 PRO J\95041- I~,DJOINER. PLL
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
CSW Associates, Lee Highway, Official Tax No. 5200122, from
LM to RM-2, conditional
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 24th day of June, 1996, notices of a public heating to be held on the
3rd day of July, 1996, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel Owner, Agent or Occupant Address
Salem
NAD Properties & Paul A. Powell Trust
P. O. Box 1013
Salem, VA 24153
Salem
Lewis Gale Building Corporation
1802 Braeburn Drive
Salem, VA 24153
5200101
Jerry and Karen Conner
426 N. Market Street
Salem, VA 24153
5200103
Martha A. Cook
451 Highfield Road
Salem, VA 24153
5200104
Brandon Avenue - Littreal Partnership
c/o Gertrude Winston
P. O. Box 588
Leesburg, VA 22075
5200105
52OO12O
McBal Corporation
1208 Corporate Circle
Roanoke, VA 24018
5200108
Lee-Hy Manor Associates
Lee-Hy Manor Associates
c/o F & B Developers
Att. Jim Harmon
3780 Str~ford Park Drive
Roanoke, VA 24018
4139 Brandon Avenue
Roanoke, VA 24018
N&W
Norfolk Southern Corporation
e/o Property Tax Dept.
Martha Pace Franklin
8 N. Jefferson Street
Roanoke, VA 24042
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 24th day of June, 1996. ~
3 Nol;ary Public
My Commission Expires: ~_~C .f~..
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
June 4, 1996
File fk51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a second amended petition from CSW Associates requesting that
a tract of land located on the northerly side of Lee Highway and the westerly side of Aerial
Way Ddve, S. W., containing 16.30 acres, more or less, identified as a portion of Official
Tax No. 5200122, be rezoned from LM, Light Manufacturing District, to RM-2, Residential
Multi-family, Medium Density District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
June 4, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
The Honorable C. Nelson Harris, Council Member-Elect, 2813 Edgewood Street,
S. W., Roanoke, Virginia 24015
The Honorable Carroll E. Swain, Council Member-Elect, 3434 Kershaw Road,
N. W., Roanoke, Virginia 24017
The Honorable James O. Trout, Council Member-Elect, 2102 Stephenson Avenue,
S. W., Roanoke, Virginia 24014
William H. Lester, CSW Associates, 3807 Brandon Avenue, S. W., Suite 245,
Roanoke, Virginia 24018-1478
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H;'~J~EZI3NINI3~..,SW.WI~O
SECOND AMMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the northerly side of Lee Highway and the
westedy side of Aedal Way Ddve, SW, known as a portion of official tax map
number 5200122, according to the tax maps of the City of Roanoke, from Zoning
Distdct LM, Light Manufacturing Distdct to Zoning Distdct RM-2, Residential
Multifamily, Medium Density District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CSW Associates, owns land in the City of Roanoke containing 16.30 acres,
more or less, located on the northerly side of Lee Highway and the westerly side of Aedal Way
Ddve, SW, known as a portion of official tax map number 5200122. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to
RM-2, Residential Multifamily,-Medium Density District, subject to certain conditions set forth
below, for the purpose of constructing townhomes and' apartments.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will protect the
residential character and environment of an existing multifamily residential distdct by providing
C:\WPDOCS~95PROJ~95041- I~FtEZONE3,PLM
a buffer between the existing residential and light manufacturing districts,while allowing for the
expansion of existing industrial areas into the remaining light manufacturing district. The rezoning
will encourage development outside the flood plain and provide a vegetative buffer to protect
Cravens Creek.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
1. That the property will be developed in substantial conformity with the site plan
prepared by Balzer and Associates, Inc., dated May 9, 1996, and revised June 3,
1996, a copy of which is attached to the Petition for Rezoning as Exhibit B,
subject to any changes required during site plan review. The three-story building
shall contain no more than 60 units. The footprint of the building may change to
accommodate minor changes in unit size and arrangement, but it will retain it's
basic shape of two wings with a central lobby and elevator access core.
2. That the new portion of Stratford Park Ddve will be constructed with curb and
gutter to a minimum width of thirty feet, face of curb to face of curb, and that
parking lots and road will be paved with a minimum thickness designed in
accordance with Virginia Department of Transporttaion standards using the
Vaswani method. Sidewalk will be placed on one side of the new portion of the
road.
3. ~ That the extenstion of Stratford Park Ddve will be constructed so that the roadway
is above the 100 year base flood elevation.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to or immediately across a street or road from the
C:\WPDOCS~95PRO J~95041 - 1 ~IEZONE3. P LM
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 3rd day of June, 1996.
By: ~submitted,
Balzer and Associates, Inc.
Planners ~'Architects · Engineers · Surveyors
1208 Corporate Circle, Roanoke VA 24018 (540) 772-9580
CSW Associates
3807 Brandon Avenue
Suite 245
C:\WPDOCS~95PRO J~95041 - I',FiEZONE3.PLM
/
I
I
C.$.~'
EXHIBIT "A"
· 3'05 ,k,le.
Adjoining Property Owners
Exhibit 'C"
Ci~ of Salem
281-1-2
NAD Properties & Paul A. Powell Trust
PO Box 1013
Salem VA 24153
Lewis Gate Building Corpora~on
1802 Braebum Drfve
Salem VA 24153
City of Roanoke
5200101
Jem/I_ & Karen W. Conner
426 North Market Street
Salem VA 24153
5200103
Martha A.. Cook
451 Highfield Road
Salem VA 24153
5200104
Brandon Avenue - Littreai Partnership
% Gertrude Winston
PO Box 588
Leesburg VA 22075
5200105
5200120
McBal CoPoration
1208 Corporate Circle
Roanoke VA 24018
5200108
Lee-Hy Manor Associates
3780 Stratford Park Drive SW
Roanoke VA 24018
5200112
5200117
5200111
City of Roanoke
Aedal Way Ddve SW
Roanoke VA 24018
CSW Associates
3807 Brandon Avenue SW
Roanoke VA 24018
C:\W PDOC S\95 P ROJ\95041 - 1 ~DJOI NE R.PLL
./
Mary F. Parker, CMCIAAE
c~y C~erk
CITY OF ROANOKE
Office of the City Clerk
8andra H. Eakin
Deputy C~y C~rk
September 10, 1996
File ;?~55-60-236-270-467-472
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33100-090396 amending and reordaining certain sections of
the 1996-97 School Fund Appropriations, providing for appropriation of $576,331.00 from the
1996-97 Capital Maintenance and Equipment Replacement Fund for purchase of science textbooks
adopted for the current school year, technology software purchases, replacement of school buses,
and facility alterations and additions; and appropriation of funds to the following school grant
accounts: $10,000.00 -Artist in Residence Program, $1,216,788.00 - 1996-97 Alternative Education
Program, and $50,272.00 - Summer FOCUS Program. Ordinance No. 33100-090396 was adopted
by the Council of the City of Roanoke at a regular meeting held on Tuesday, September 3, 1996.
Sincerely, fda. A,4.....
~ . Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Dr. E. Wayne Hards, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
H:~'~GENDA~.REPTEM BE.3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 1996.
No. 33100-090396.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ADDroDriations
Education
Artist in Residence Program 96-97 (1) ..............
Alternative Education Program 96-97 (2-18) .........
Summer FOCUS Program 96-97 (19-24) .................
Facilities (25-34) .................................
Instruction (35-38) ......
Other U.e. of Fund. (39)''''''...''''''''''..''''''
Reve~e
Education
Artist in Residence Program 96-97 (40-41) ..........
Alternative Education Program 96-97 (42-43) ........
Summer FOCUS Program 96-97 (44) ....................
Pun4 Balance
Capital Maintenance and Equipment Replacement
Program - School Unappropriated (45) .............
1) Contracted
Artists (030-060-6821-6204-0381) $ 10,000
2) Secondary
Teachers (030-060-6945-6100-0121) 601,537
3) Administrator (030-060-6945-6100-0124) 53,000
4) Teacher Aide (030-060-6945-6100-0141) 78,098
5) Clerical (030-060-6945-6100-0151) 33,289
$114,360,167
10,000
1,216,788
50,272
1,228,959
61,629,223
3,294,278
$111,855,051
10,000
1,216,788
50,272
$ 293,307
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
Social
Security
Retirement
Health
Insurance
Contracted
Services -
Salem City
Purchased
Services
Lease of
Equipment
Lease of
Facility
Library Books
and Textbooks
Instructional
17)
18)
19)
2o)
21)
Security
22) Tutoring,
Enrichment,
Assessment
Services
23) Travel
24) Supplies
25) Science
Textbook
Adoptions
26) Technology
Software
27) Replacement
of School
Buses
28) Roanoke
Academy Annex
Alterations
29) Facility
Maintenance
30) Patrick Henry
High School
Improvements
(030-060-6945-6100-0201) $ 58,593
(030-060-6945-6100-0202) 87,392
(030-060-6945-6100-0204)
(030-060-6945-6100-0311)
(030-060-6945-6100-0381)
(030-060-6945-6100-0541)
(030-060-6945-6100-0542)
(030-060-6945-6100-0613)
(030-060-6945-6100-0585)
(030-060-6945-6681-0511)
(030-060-6945-6681-0523)
Materials (030-060-6945-6100-0614)
Transportation
Services (030-060-6945-6100-0583)
Attendance
and Health
Services
Electrical
Services
Telephone
Services
Project
Coordinator (030-060-6950-6315-0121)
Staff Training(030-060-6950-6315-0129)
Social
(030-060-6950-6315-0201)
(030-060-6950-6315-0313)
(030-060-6950-6315-0551)
(030-060-6950-6315-0614)
(030-060-6006-6111-0613)
(030-060-6006-6302-0826)
(030-060-6006-6676-0808)
(030-060-6006-6681-0851)
(030-060-6006-6681-0851)
(030-060-6006-6681-0851)
85,431
33,100
5,000
5,184
114,885
8,719
4,760
7,800
5,000
25,000
10,000
10,830
3,500
1,096
32,074
500
2,272
122,234
20,400
147,906
38,500
23,884
24,800
31) Huff Lane
Improvements (030-060-6006-6681-0851) $
32) Handicap
Access (030-060-6006-6681-0851)
33) Elementary
Modular
Classrooms (030-060-6006-6896-0851)
34) Morningside
Addition (030-060-6006-6896-0851)
35) Matching Fund (030-060-6001-6004-0588)
36) Matching Fund (030-060-6001-6300-0588)
37) Lease/Rent
Building
38) Health
Insurance
39) Transfer to
MY Fund
40) Local Match
41) State Grant
Receipts
42) Local Match
43) State Grant
Receipts (030-060-6945-1100)
44) Local Funding-
City of
Roanoke (030-060-6950-1101)
45) CMERP - Schoo1(030-3324)
(030-060-6001-6300-0542)
(030-060-6001-6000-0204)
(030-060-6007-6999-0911)
(030-060-6821-1101)
(030-060-6821-1100)
(030-060-6945-1101)
1,145
5,390
65,272
126,800
( 5,ooo)
( 919,611)
( 125,400)
( 118,118)
1,168,129
5,000
5,000
1,163,129
53,659
50,272
( 576,331)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
September 3, 1903
FROM:
S~
Honorable Mayor and Members of City Council
James D. Grlsso, Director of Finance
School Board Requests for the Appropriation of School
Funds and School CMERP Funds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for three grants in the School
Fund. These grants are funded with state funds. The Summer FOCUS program
will be reimbursed 100% by Roanoke City Department of Social Services. In
addition to these funding sources, the Artist in Residence program and Alternative
Education program require a local match. Funding for the local match is available
in the following accounts:
Artist in Residence:
Matching Funds
(030-060-6001-6004-0588) $
5,000
Alternative Education:
Matching Funds
Health Insurance
Lease/Rent of Building
(030-060-6001-6300-0588)
(030-060-6001-6000-0204)
(030-060-6001-6300-0542)
$ 919,611
118,118
125,400
This report also appropriates $576,331 from the School portion of the
Capital Maintenance and Equipment Replacement Program. The CMERP funds
will be used for the purchase of science textbooks adopted for the current school
year, for technolo/ly so/hvare purchases, the replacement of school buses, and for
facility alterations and additions. This is the second appropriation of the School
Board's FY96 CMERP funding of $2,132,372. This will leave an unappropriated
School CMERP balance of $1,506,041.
We recommend that you concur with this request of the School Board.
JDG/ICF/bls
Attachments
c: Ila Farris, Senior Accountant
ROANOKE CITY SCHOOL BOARD
P. 0. Box 13145
Roanoke, VA 24031
(540) 853-2381
August 14, 1996
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its August 13 meeting, the Board
respectfully requests City Council to appropriate $578,331.00 from the 1996-97 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for the
purchase of science textbooks adopted for the current school year, for technology
software purchases, the replacement of school buses, and for facility alterations and
additions.
The Board further requests the appropriation of funds to the following school
accounts:
Grant No. 6821 - $10,O(I).00 for the Artist in Residence program for the
enhancement of the district's literary arts program. The program is reimbursed in the
amount of $5,000.00 by state funds with a local match of $5,000.00.
Grant No..6945 - $1,216,788.00 for the 1996.97 Alternative Education program
to provide alternative curriculum and training for high risk students at the Taylor Learning
Academy. The program is reimbursed by state funds in the amount of $53,653.00 with a
local match of $1,163,129.00.
Grant No. 6950 - $50,272.00 for the Summer FOCUS program to provide funding
for a collaborative effort between the Roanoke City Department of Social Services and the
Roanoke City School Board toward reducing excessive absenteeism at selected
elementary schools. The program will be reimbursed one hundred percent by the
Department of Social Services. This is a new program.
Members of Council
Page 2
August 14, 1996
CC:
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Ramsuer, Clerk
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L Murray
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Oibling
Mr. James O. Grisso
rs. Ila Farris (with accounting details]
ROANOKE CITY SCHOOL BOARD
-- Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request II
030-060-6006-6111-0613
030-060-6006-6302-0826
030-060-6006-6676-0808
030-060-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6896-0851
030-060-6006-6896-0851
Appropriation Unit ZD1
Science Textbook Adoptions
Technology Software
Replacement of School Buses
Roanoke Academy Annex Alterations
Facility Maintenance
Patrick Henry High School Improvements
Huff Lane Improvements
Handicap Access
Elementary Modular Classrooms
Momingside Addition
$ 122,234.00 21.2%
20,400.00 3.5%
147,906.00 25.7%
38,500.00 6.7%
23,884.00 4.2%
24,800.00 4.3%
1,145.00 0.2%
5,390.00 0.9%
65,272.00 ' 11.3%
126,800.00 22.0%
$ 576,331.00 100.0%
The above appropriation represents the second request for proceeds from the 1996-97 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for the pumhase of science
textbooks adopted for the current school year, for technology software purchases, the replacement of
school buses, and for facility alterations and additions. The estimated total of the Capital Maintenance
and Equipment Replacement Fund for 1996-97 is $2,132,371. The unappropriated balance of the fund
after the above appropriation is $1,506,040.
August 13, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Artist in Residence Program 96-97
6821
030-060-6821-6204-0381
Appropriation Unit X80
Contracted Artists $ 10,000.00 100.0%
030-060-6821-1101
030-060-6821-1100
Local Match $ 5,000.00 50.0%
State Grant Receipts 5,000.00 50.0%
$ 10,000.00 100.0%
The Artist in Residence program provides funds for the enhancement of the district's literary arts program
by bdnging experts into the schools for student workshops. The program is reimbursed in the amount of
$5,000 by state funds. Local match in the amount of $5,000 will be provided from account
030-060-6001-6004-0588. The program will end September 30, 1997. This is a continuing program.
August 13, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Alternative Education Program 96-97
6945
030-060-6945-6100-0121
03 0-060-6945-6100-0124
030-060-6945-6100-0141
030-060-6945-6100-0151
03 0-060-6945-6100-0201
030-060-6945-6100-0202
030-060-6945-6100-0204
030-060-6945-6100-0311
030-060-6945-6100-0381
030-060-6945-6100-0541
030-060-6945-6100-0542
030-060-6945-6100-0613
030-060-6945-6100-0614
030-060-6945-6100-0583
030-060-6945-6100-0585
030-060-6945-6681-0511
030-060-6945-6681-0523
Appropriation Unit X93
Secondary Teachers
Administrator
Teacher Aide
Cledcal
Social Secudty
Retirement
Health Insurance
Contracted Services - Salem City
Purchased Services
Lease of Equipment
Lease of Facility
Library Books and Textbooks
Instructional Materials
Transportation Services
Attendance & Health Services
Electrical Services
Telephone Services
601 537.00
53 000.00
78 098.00
33 289.00
58.593.00
87.392.00
85,431.00
33,100.00
5,000.00
5,184.00
114,885.00
8,719.00
4,760.00
7,800.00
5,000.00
25,000.00
10,000.00
$ 1,216,788.00
49.4%
4.5%
6.4%
2.7%
4.8%
7.2%
7.0%
2.7%
0.40/0
0.5%
9.4%
0.7%
0.4%
0.6%
0.4%
2.1%
0.8%
100.0%
030-060-6945-1101
030-060-6945-1100
Local Match $ 1,163,129.00 95.6%
State Grant Receipts 53,659.00 4.4%
$ 1,216,788.00 100.0%
The 1996-97 Altemative Education program will provide aitemative curriculum and training for high risk
students at the Noel C. Taylor Learning Academy, with a focus on improving the total self concept of the
student. The program has absorbed the function of the pilot grant program previously known as the
Regional Alternative Education Program. The program is reimbursed by state funds in the amount of
$53,653. Local match revenue in the amount of $1,163,129 is provided from accounts
030-060-6001-6300-0588 ($919,611 ), 030-060-6001-6300-0542 ($125,400), and
030-060-6001-6000-0204 ($171,777). The program will end June 30, 1997. This is a continuing
program.
August 13, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Summer FOCUS Program 96-97
6950
030-060-6950-631 5-0121
030-060-6950-6315-0129
030-060-6950-6315-0201
030-060-6950-6315-0313
030-060-6950-631 5-0551
030-060-6950-6315-0614
Appropriation Unit X98
030-060-6950-1101
Project Coordinator $ 10,830.00 21.5%
Staff Training 3,500.00 7.0%
Social Security 1,096.00 2.2%
Tutoring, Enrichment, Assessment Services 32,074.00 63.8%
Travel 500.00 1.0%
Supplies 2,272.00 4.5%
$ 50,272.00 100.0%
Local Funding - City of Roanoke
$ 50,272.00 100.0%
The Summer FOCUS program will provide funding for a collaborative effort between the Roanoke City
Department of Social Services and the Roanoke City School Board toward reducing excessive
absenteeism at selected elementary schools. The program will be reimbursed by the Department of
Social Services in the amount of $50,272 as approved by City COuncil July 1, 1996. This is a new
program.
August 13, 1996
ROANOKE CITY SCHOOL BOARD
P. O. Box 13145
Roanoke, VA P4031
{540) 853-2381
August 14, 1996
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its August 13 meeting, the Board
respectfully requests City Council to appropriate $576,331.00 from the 1996-97 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for the
purchase of science textbooks adopted for the current school year, for technology
software purchases, the replacement of school buses, and for facility alterations and
additions.
The Board further requests the appropriation of funds to the following school
accounts:
Grant No. 6821 - $10, O00.E~ for the Artist in Residence program for the
enhancement of the district's literary arts program. The program is reimbursed in the
amount of $5,000.00 by stats funds with a local match of $5,000.00.
Grant I~o. 6945 - $1,216,788.00 for the 1996-97 Alternative Education program
to provide alternative curriculum and training for high risk students at the Taylor Learning
Academy. The program is reimbursed by state funds in the amount of $53,653.00 with a
local match of $1,163,129.00.
Grant No. 6950 - $50,272.00 for the Summer FOCUS program to provide funding
for a collaborative effort between the Roanoke City Department of Social Services and the
Roanoke City School Board toward reducing excessive absenteeism at selected
elementary schools. The program will be reimbursed one hundred percent by the
Oepartment of Social Services. This is a new program.
Members of Council
Page 2
August 14, 1996
re
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Ramsuer, Clerk
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)