HomeMy WebLinkAboutCouncil Actions 08-08-94REG UIdLR WEEKLY SESSION
ROANOKE CITY COUNCIL
August 8, 1994
10:00 a.m.
AGENDA FOR THE CO UNCIL
VOtlTE
32130
Call to Order-- Roll Call.Council Member Parrott was
absent.
The invocation was delivered by The Reverend Bruce A. Noffsinger,
Pastor, Hollins Road Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
ANNOUNCEMENTS:
A joint meeting of Roanoke City Council and the City of Roanoke
Redevelopment and Housing Authority Board of Commissioners will
be held at 12:00 noon in Room 306, Municipal North.
The regular meeting of the Greater Roanoke Transit Company Board
of Directors has been rescheduled to 2:00 p.m., in the City Council
Chamber.
1
2. CONSENT AGENDA
(APPROVED 6-0)
ALL MA'ITERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
Minutes of the regular meetings of Council held on Monday, April 4,
1994, Monday, April 11, 1994, and Monday, April 18, 1994; the Public
Interview of School Board applicants held on Thursday, April 21, 1994; and
the regular and special meetings of Council held on Monday, April 25, 1994.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
2
RECOMMENDED ACTION:
File #15-110-132
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-3
A communication from H. Bern Ewert tendering his resignation as a
Commissioner of the City of Roanoke Redevelopment and Housing Authority
Board of Commissioners.
RECOMMENDED ACTION:
File #15-110-178
Receive and file the communication and
accept the resignation with regret.
C-4 Qualification of Ann L. Weinstein as a member of the Roanoke Arts
Commission for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-230
C-5 Qualification of Elvah D. Taylor as a member of the Youth Services
Citizen Board for a term ending May 31, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-304
C-6 Qualification of J. Lee E. Osborne as a member of the Fifth Planning
District Commission for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-200-326
3
C-7 Qualification of John S. Edwards as a member of the Economic
Development Commission for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-450
REGULAR AGENDA
e
HEARING OF CI'IIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the 23rd Judicial District Juvenile Drug
Dealers' Intervention Program. (10 minutes)
Received and filed.
File #5-72-76-236-304-305
ITEMS RECOMMENDED FOR ACTION:
A report recommending acceptance of a 23rd Judicial District
Juvenile Drug Dealers' Intervention Program grant from the
Virginia Department of Criminal Justice Services, in the amount
of $38,625.00; and appropriation and transfer of funds in
connection therewith.
Adopted Budget Ordinance No. 32134-080894 and Resolution
No. 32135-080894. (6-0)
File #5-60-72-76-236-304-305
4
o
A report recommending appropriation of $90,617.00,
representing a Youthbuild Program Grant award to the Fifth
District Employment and Training Consortium.
Adopted Budget Ordinance No. 32136-080894. (6-0)
File g60-178-236-2~304
A report recommending execution of a 1994-1995 Community
Development Block Grant Subrecipient agreement with the
Roanoke Redevelopment and Housing Authority for the
administration of various community development activities.
Adopted Resolution No. 32137-080894. (6-0)
File #178-200-236-450-488
A report recommending acceptance of a gift of new playground
equipment for Smith Park from the Civitan Club of Roanoke,
Inc.
Adopted Resolution Nos. 32138-080894 and 32139-080894.
(6-0)
File//67-68-80-472
A report recommending execution of an amendment to the
City's agreement with Downtown Roanoke, Incorporated, to
increase the monthly fee for management of the City Market.
Adopted Resolution No. 32140-080894. (6-0)
File g42-67-277
5
A report recommending acceptance of the 1994 HOME
Investment Partnership Program allocation, in the amount of
$605,000.00, from the U. S. Department of Housing and Urban
Development; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 32141-080894 and Resolution
No. 32142-080894. (6-0)
File g60-72-178-236
o
A report recommending acceptance of the lowest responsible
bids submitted by H.H.S., Inc., in the amount of $21,675.00,
and Naztec, Inc., in the amount of $5,415.00, for providing six
new and replacement traffic signal control units; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32143-080894 and Resolution
No. 32144-080894. (6-0)
File/12{)--45-183-270-472-514
A report recommending acceptance of the lowest responsible
bids submitted by Magic City Ford, in the amount of
$27,290.28, and Special Fleet Service, Inc., in the amount of
$23,972.00, for providing one new truck cab/chassis and utility
body with aerial lift and generator, for use by the Traffic
Engineering Department; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 32145-080894 and Resolution
No. 32146-080894. (5-0, Mayor Bowers abstained from
voting.)
File g2045-183-270-361-472
6
b. CITY ATTORNEY:
A report with regard to a citizen proposal to elect Council
Members under a modified election district system.
Council request that a public bearing be advertised to be held on
Monday, September 12, 1994, at 7:00 p.m.
File g40-132
6. REPORTS OF COMMITI'EES:
A report of the committee appointed to tabulate bids received for
construction of a sewer line extension in Roanoke Centre for Industry
and Technology, recommending award of a contract to J. P. Turner
and Brothers, Inc., in the amount of $108,928.00; and appropriation
of funds in connection therewith. Council Member William White,
Sr., Chairperson.
Adopted Budget Ordinance No. 32147-080894 and Ordinance No.
32148-080894. (6-0)
File ~27-207-330
7. UNFINISHED BUSINESS: None.
e
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
7
10. OTHER HEARINGS OF CITIZENS: None.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Appointed Ruth C. Willson and James C. Stephens to the Youth Services
Citizen Board.
File #15-110-304
7:00 P.M. SESSION
1. Call to Order-- Roll Call. Council Member Parrott was
absenL
The invocation was delivered by The Reverend C. Nelson Harris,
Pastor, Ridgewood Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
A Resolution recognizing the outstanding athletic achievements of
Dominick Millner, recent graduate of William Fleming High School.
Adopted Resolution No. 32130-080894. (6-0)
File g80-467
PUBLIC HEARINGS:
Public hearing on the request of Blue Ridge Transfer Co., Inc., and
Highway Motors, Inc., that property located at 1814 Hollins Road,
N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101,
3040420, 3040407 - 3040416, inclusive, 3040502 - 3040519,
inclusive, and certain vacated portions of streets and alleys contiguous
8
thereto, be rezoned from HM, Heavy Manufacturing District, to LM,
Light Manufacturing District, subject to certain conditions proffered by
the petitioners. Maryellen F. Goodlatte, Attorney.
Adopted Ordinance No. 32149 on first reading. (6-0)
File//51
Bo
Public hearing on the adoption of an ordinance authorizing issuance
of $23,000,000 principal amount of general obligation bonds of the
City for the purpose of providing funds to defray the cost of needed
permanent public improvements to or for public schools, bridges,
streets and sidewalks, public buildings, the system of storm drains,
parks and economic development and an ordinance directing and
providing for the holding of an election to determine whether the
qualified voters will approve the issuance of general obligation bonds
of the City in the abovestated principal amount for the abovestated
purposes. W. Robert Herbert, City Manager, and Wilburn C. Dibling,
Jr., City Attorney.
Adopted Resolution No. 32133-080894 and Ordinance Nos. 32131-
080894 and 32132-080894. (6-0)
File g27-40-53-57-67-102-217-467-514
9
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
April 4, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 4,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetingst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members John S. Edwards, James G. Harvey,
II, Howard E. Musser, William White, Sr., Elizabeth T. Bowles and
Mayor David A. Bowers 6.
ABSENT: Council Member Delvis O. McCadden-
OFFICERS PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Steven J. Talevi, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by The Honorable W. Alvin Hudson, Roanoke City
Sheriff.
SCHOOLS: The Mayor advised that on July 1, 1994,
there will be three vacancies on the Roanoke City School
Board, for terms of three years, each, ending June 30,
1997. He stated that pursuant to Chapter 9,Education,
Article II, Procedure for Election of School Trustees,
Section 9-19, Preliminary screeninq of candidates, on or
before March 31, Council, as a Committee of the Whole,
shall, at a regular or special meeting, review and
consider all candidates for the position of school
trustee, whereupon, the matter was before the body.
The Mayor further advised that as of March 10, 1994,
at 5:00 p.m., which was the deadline for receipt of
applications, the following persons had applied for
appointment:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
R. Douglas Ross
John H. Saunders
ACTION:
ACTION:
A communication from R. Douglas Ross withdrawing his
application for appointment to the Roanoke City School
Board, was also before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Musser moved that the communication from Dr.
Ross be received and filed, and that the five remaining
applicants be accorded the formal interview on Thursday,
April 21, 1994, at 6:00 p.m. The motion was seconded by
Mr. Edwards and adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council; and with
regard to specific legal matters requiring provision of
legal advice by counsel, being the terms and conditions
of an agreement relating to proposed road and
infrastructure improvements in connection with certain
potential development within the City.
COUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
48
ACTION:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None 0.
(Council Member McCadden was absent.)
COUNCIL: A report of the City Attorney requesting
that Council meet in Executive Session to discuss
specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of an
agreement relating to proposed road and infrastructure
improvements in connection with certain potential
development within the City, pursuant to Section 2.1-344
(A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Attorney to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of an agreement relating to proposed road and
infrastructure improvements in connection with certain
potential development within the City, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None 0.
(Council Member McCadden was absent.)
COUNC I L-ANNEXATI ON/CONSOL I DAT I ON- ECONOMIC
DEVELOPMENT-CITY GOVERNMENT: A communication from Mayor
David A. Bowers advising that recently he provided
Council with news articles in connection with South
Boston winning a law suit in the Virginia Supreme Court
to decertify its status as a City and to resume town
status with the right of annexation, as well as articles
from the Richmond Times-Dispatch outlining concern about
the "worsening crisis" in Virginia's cities, was before
Council.
ACTION:
ACTION:
ACTION:
The Mayor transmitted copy of a newspaper article
from the Raleiqh News and Observer in regard to a
proposal to merge the City of Durham and Durham County;
and pointed out that concerned citizens in other
localities are joining together cooperatively to
reconstruct their local governments for the economic good
of the entire community.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey,
White, Bowles and Mayor Bowers
NAYS: None .........
Musser,
6.
(Council Member McCadden was absent.)
AUDIT COMMITTEE: Minutes of a meeting of the Audit
Committee held on Monday, March 21, 1994, were before
Council.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the minutes be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members
White, Bowles and Mayor Bowers
Edwards, Harvey, Musser,
NAYS: None--
-0.
(Council Member McCadden was absent.)
COMMITTEES-ZONING: An Annual Report of the Board of
Zoning Appeals for the year 1993, was before Council.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received
and filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
50
ACTION:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None .......... 0.
(Council Member McCadden was absent.)
ELECTIONS-SCHOOLS: A communication from Alton B.
Prillaman, Secretary, Roanoke City Electoral Board,
advising that due to the renovation of Wasena Elementary
School during the 1994-95 school year, it will be
necessary to temporarily move the Raleigh Court No. 5
voting precinct for the election to be held on November
8, 1994, was before Council.
It was further advised that the Roanoke City
Electoral Board adopted a resolution on February 2, 1994,
proposing to temporarily move the Raleigh Court No. 5
voting precinct to the Roanoke Elks Lodge No. 197,
located at 1147 Persinger Road, S. W., which is
accessible to the physically disabled, and will provide
sufficient parking; that the proposed temporary site is
located approximately 600 yards outside the precinct line
for the Raleigh Court No. 5 precinct, however, it is in
compliance with Section 24.2-310 of the Code of Virginia
(1950), as amended, which allows a polling place to be
located up to 1,200 yards from the precinct boundary
line; and voting will resume at Wasena Elementary School
for any election held after August 31, 1995.
The Secretary of the Electoral Board explained that
inasmuch as Section 24.2-306 of the Code of Virginia
(1950), as amended, requires that a notice of the
proposed relocation of a polling place be published in a
newspaper of general circulation for two consecutive
weeks, with no changes being made within 60 days next
preceding any general election, it is requested that
Council schedule a public hearing to be held on Monday,
May 9, 1994, at 7:30 p.m.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Roanoke City Electoral Board and advertise a
public hearing to be held on Monday, May 9, 1994, at 7:30
p.m., or as soon thereafter as the matter may be heard in
the City Council Chamber. The motion was seconded by Mr.
Edwards and adopted by the following vote:
51
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ........ 6.
NAYS: None ........
(Council Member McCadden was absent.)
HENRY STREET REVIVAL COMMITTEE-TOTAL ACTION AGAINST
POVERTY-GRANTS-PLANNING: A report of the City Manager
advising that at its meeting on Monday, March 21, 1994,
Council requested a report within two weeks on the status
of a loan that was made to Total Action Against Poverty,
was before Council.
The City Manager explained that in the fiscal year
1989-90 Community Development Block Grant Fund budget,
Council approved $200,000.00 to be used for improvements
on Henry Street; that Total Action Against Poverty
proposed a project in 1990 to revitalize a historic
building on Henry Street which would later become the
Henry Street Music Center, however, during renovation,
TAP encountered unexpected asbestos removal problems;
that on February 9, 1990, with Council's authorization,
the City and TAP entered into an agreement by which the
City would make an unsecured loan from Community
Development Block Grant funds to TAP, in the amount of
$212,000.00, for a period of two years, and because it
was determined that Henry Street improvement funding
would not be needed in the near future, funds for the
Henry Street Project were secured from Community
Development Block Grant funds with the knowledge and
agreement of the Henry Street Revival Committee; that at
the conclusion of the two year period, Total Action
Against Poverty requested that the City either forgive
the loan or extend the loan; and on Monday, March 9,
1992, Council authorized a five-year extension to the
loan to be evidenced by a note and a secured deed of
trust which provided that no interest would be charged,
and the note would be due and payable on February 9,
1997.
It was advised that the Henry Street Revival
Committee is now prepared to proceed with certain
planning and street improvements to First Street, N. W.;
that a formal proposal has been made to the 1994-95
Community Development Block Grant program for $200,000.00
in order to commence the improvement process on Henry
Street; and a recommendation with regard to the request
will be forwarded to Council along with the remainder of
the Community Development Block Grant budget within the
next four weeks.
52
ACTION:
ACTION:
It was noted that in the event the request for the
entire $200,000.00 cannot be recommended in the current
year's Community Development Block Grant budget, the City
should fully fund the request over the next two years;
and it is believed that the City has a commitment to work
with the Henry Street Revival Committee to provide all
assistance possible to complete the project in a
systematic and reasonable manner.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ...... 6.
NAYS: None.
Oe
(Council Member McCadden was absent.)
APPALACHIAN POWER COMPANY-UTILITIES: A report of
the City Manager advising that during recent Council
meetings, discussions have been held with regard to the
desirability of relocating utility wires to underground
service as a means of reducing the impact from ice and
wind storms, was before Council.
The City Manager transmitted copy of a communication
from J. T. Eaton, Division Manager, Appalachian Power
Company, in response to his inquiry in which he points
out that Appalachian Power Company does not consider it
to be practical or economically feasible to initiate a
program of major undergrounding of power lines.
(For full text, see report and communication on file in
the City Clerk's Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards,
White, Bowles and Mayor Bowers .....
NAYS: None- ---
Harvey, Musser,
6.
-0.
(Council Member McCadden was absent.)
53
ACTION:
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT: A
report of qualification of J. Granger Macfarlane as a
member of the Economic Development Commission, for a term
ending June 30, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers-- 6.
NAYS: None ---
(Council Member McCadden was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ROANOKE CIVIC CENTER: Kit B. Kiser, Director of
Utilities and Operations, advised that a four minute
video regarding ice hockey would be presented which was
prepared by Angie McPeak, Cable Television Government
Access Director, and Christine P. Powell, Civic Center
Marketing and Promotions Coordinator. He further advised
that attendance at the Roanoke Civic Center is up by 34
per cent compared to last year, and called attention to
a report of the City Manager to be addressed by Council
later during the meeting requesting appropriation of
certain revenues for Civic Center expenditures which are
mainly attributable to the success of ice hockey this
year, as well as plays, concerts, etc. He explained that
the current budget was not prepared with ice hockey in
mind which has created considerable additional expenses.
Mr. Kiser commended the Roanoke Civic Center
Commission, and recognized Vernon M. Danielsen,
Chairperson and Commission members Margaret R. Baker and
W. Alvin Hudson.
54
Mr. Kiser introduced other City and Civic Center
staff members involved in ice hockey, viz: Kathleen M.
Kronau, Assistant City Attorney; Bobby E. Chapman, Civic
Center Manager; Mark A. Collins, Assistant Civic Center
Manager; Edward W. Parker, Civic Center Building
Superintendent; Christine P. Powell, Civic Center
Marketing and Promotions Coordinator; and Roy E. Moore,
Civic Center General Superintendent.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ROANOKE CIVIC CENTER: The City Manager
submitted a written report advising that the original
fiscal year Civic Center budget appropriation was
$2,085,724.00, including operations, promotions,
depreciation and capital outlay; that the budget did not
anticipate the extremely successful year the Civic Center
is experiencing, primarily due to the Broadway play
series and ice hockey, which success not only generates
more revenue, but additional expenditures as well; that
budget adjustments through February 1994 total
$35,000.00; that the current Civic Center budget, as of
February 1994, totals $2,120,724.00; that total expenses
for fiscal year 1994 are currently estimated to be
$2,382,857.00, or an increase of $262,133.00 over the
current budget; and the current budget synopsis is as
follows:
current Civic Center expense budget
estimated expenditures for fiscal
year 1994
additional funding required
$2,120,724.00
2~382~857.00
$ 262,133.00
estimated collection for fiscal
year 1994
current revenue estimate
revenue in excess of estimated
less: additional funding required
remaining unappropriated
contingencies for fiscal year 1994
$2,085,384.00
1~780~186.00
$ 305,198.00
262~133.00
$ 43,065.00
The City Manager recommended that Council
appropriate $262,133.00 to cover the cost of certain
additional operating expenses, as follows:
increase the revenue estimate by $10,000.00
for Coliseum Rental, Account No. 005-020-1234-
0936;
55
increase the revenue estimate by $15,000.00
for Auditorium Rental, Account No. 005-020-
1234-0937;
increase the revenue estimate by $60,000.00
for Parking Fees, Account No. 005-020-1234-
0939;
increase the revenue estimate by $76,600.00
for Admissions Tax, Account No. 005-020-1234-
0941;
increase the revenue estimate by $39,000.00
for Ice Rentals, Account No. 005-020-1234-
1140;
increase the revenue estimate by $61,533.00
for Concessions, Account No. 005-020-1234-
0948;
appropriate $42,000.00 to Overtime Wages,
Account No. 005-056-2105-1003;
appropriate $87,000.00 to Fees for
Professional Services, Account No. 005-056-
2105-2010;
appropriate $23,000.00 to Electric, Account
No. 005-056-2105-2022;
appropriate $16,000.00 to Natural Gas, Account
No. 005-056-2105-2024;
appropriate $9,133.00 to Expendable Equipment,
Account No. 005-056-2105-2035;
appropriate $55,000.00 to Maintenance-
Buildings, Account No. 005-056-2105-2050; and
appropriate $30,000.00 to Temporary Employees
Wages, Account No. 005-056-2106-1004.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
ACTION:
(#31941-040494) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Civic Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 31.)
Mr. Edwards moved the adoption of Ordinance No.
31941-040494. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None 0.
(Council Member McCadden was absent.)
BUDGET-POLICE DEPARTMENT-COMMONWEALTH'S ATTORNEY-
LEGISLATION-GRANTS-EQUIPMENT: The City Manager submitted
a written report advising that the Virginia General
Assembly passed State legislation in 1991, which
authorizes local law enforcement to seize and have
forfeited property connected with illegal narcotics
distribution; that application for an equitable share of
the property seized by local law enforcement must be made
to the Department of Criminal Justice Services, Forfeited
Asset Sharing Program, certified by the Chief of Police
as to the appropriate agency and representative to
receive the property; that property, including funds
shared with State and local agencies, may be used only
for the purpose stated in the application; and the
Department of Criminal Justice Services requires
participants in the Forfeited Asset Sharing Program to
submit an annual financial statement of receipts and
expenditures related to the program, certifying that the
proceeds were used for law enforcement purposes.
It was further advised that the Police Department
receives additional funds periodically from the State
Asset Sharing Program; that action by Council is
necessary in order to accept the additional funds to be
disbursed in accordance with provisions of the program;
that revenues collected through March 28, 1994, total
$28,967.00, and were deposited in Grant Account No. 035-
035-1234-7133; and current revenue estimate totals
$14,193.00, and funding received in excess of the
estimated revenue which totals $14,774.00 needs to be
appropriated at this time.
57
ACTION:
The City Manager recommended that Council accept
assets from the Forfeited Asset Sharing Program and
appropriate the following funds:
appropriate $13,274.00 to the following grant
fund account: Capital Outlay/Other Equipment,
Account No. 035-050-3302-9015;
appropriate $1,500.00 to the following grant
fund account: Expendable Equipment (<$500.00),
Account No. 035-050-3302-2035; and
increase the revenue estimate by $14,774.00.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#31942-040494) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 32.)
Mrs. Bowles moved the adoption of Ordinance No.
31942-040494. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
--6.
White, Bowles and Mayor Bowers ................
NAYS: None- _ ............... 0.
(Council Member McCadden was absent.)
CITY CODE-CITY TREASURER-COMMISSIONER OF REVENUE-
TRAFFIC-DIVISION OF MOTOR VEHICLES-CITY GOVERNMENT: The
City Manager submitted a written report advising that
during the 1993 Session, the Virginia General Assembly
amended Section 46.2-752, Code of Virginia (1950), as
amended, to permit formation of regional compacts for
reciprocal enforcement of vehicle license decal
requirements; that the Director of Public Safety, Chief
of Police, Commissioner of Revenue and City Treasurer,
working with their counterparts in Roanoke County, the
City of Salem and the Town of Vinton, with assistance of
corresponding legal offices, have developed a proposed
regional compact; and Council was informed of this effort
by communication under date of January 24, 1994.
58
ACTION:
It was explained that a police officer in either of
the abovenamed jurisdictions does not have the authority
to cite residents from another jurisdiction if a decal
ordinance violation is observed outside of their host
government boundaries.
The City Manager recommended that Council authorize
the City to enter into a regional compact with Roanoke
County, the City of Salem and the Town of Vinton, and to
enact the companion ordinances necessary for enforcement
of the regional compact enabling police officers in the
City of Roanoke to enforce ordinances of compact members
and vice versa.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey moved that the following ordinance be
placed upon its first reading:
(#31943) AN ORDINANCE amending and reordaining the
Code of the City of Roanoke (1979), as amended, by
enacting a new Section 20-33.2, Same - Requirements for
operation~ obtaininq license plate~ tag or decal a
condition precedent to discharqe of violation of Chapter
20, Motor Vehicles, to provide authorization for regional
enforcement of vehicle decal ordinances and authorizing
an agreement with other regional governments to
effectuate such enforcement.
(For full text of Ordinance, see Ordinance Book No. 54,
page 37.)
The motion was seconded by Mr. Musser and adopted by
the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None' -0.
(Council Member McCadden was absent.)
PURCHASE/SALE OF PROPERTY-BONDS/BOND ISSUES-TAXES-
NEIGHBORHOOD ORGANIZATIONS-CITY PROPERTY-HOUSING/
AUTHORITY-PLANNING-GRANTS-HOTEL ROANOKE CONFERENCE
CENTER-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT: The City
Manager submitted a written report advising that the
Empowerment Zone and Enterprise Communities Program was
announced in January 1994, and is the central element of
the Federal government's community revitalization agenda;
59
and communities selected for Enterprise Communities
designation will receive certain benefits as more fully
set forth in the report.
It was further advised that the application requires
that a strategic plan for the nominated area be prepared
to include specific items as set forth in the report;
that the planning process used to develop the plan must
be citizen driven and involve participation of community
residents, neighborhood groups and organizations,
businesses, non-profit organizations, and local and State
government activities; and the required strategic plan
must be submitted to the United States Department of
Housing and Urban Development prior to June 30, 1994; and
inasmuch as the Commonwealth of Virginia must endorse the
City's application, it is necessary for Council to
approve and submit application to State offices by
June 7, 1994.
The City Manager explained that on Monday, March 14,
1994, he was authorized to submit a Notice of Intent to
Participate to HUD and to negotiate an agreement with,
and recommend to Council, a professional service firm to
coordinate citizen participation and assist with
development of the required strategic plan; that Council
approved the transfer of $50,000.00 from Account No. 035-
092-9230-5135 to a new Community Development Block Grant
account which was established by the Director of Finance;
that a Request for Proposals for professional services in
connection with the Enterprise Communities Program was
advertised on February 13, 1994, with the firm of K. W.
Poore and Associates, Inc., of Richmond, Virginia, being
recommended by a selection committee consisting of
citizens and agency staff; and funding is available in
Community Development Block Grant, Account No. 035-092-
9237-5250, Enterprise Communities Program, and General
Fund, Account No. 001-052-8110-2010, Fees for
Professional Services, at a cost not to exceed $50,000.00
for professional services.
It was pointed out that an amendment to the City's
Final Statement of Community Development Objectives and
Projected Use of Community Development Block Grant funds
is required by HUD to reflect the following changes; and
per HUD guidelines, citizens have been notified of and
have had the opportunity to comment on the proposed
changes:
Hotel Roanoke 108 Loan Payment - to decrease
the Community Development Block Grant funding
by $40,000.00; and
60
ACTION:
Enterprise Communities Program - add a new
program activity to coordinate citizen
participation and prepare a strategic plan as
required by the Urban Empowerment and
Enterprise Communities Program.
The City Manager recommended that he be authorized
to amend the fiscal year 1993-94 Community Development
Block Grant Final Statement of Objectives and Projected
Use of Funds and to execute an agreement with K. W. Poore
and Associates, Inc., to provide professional services
required in connection with preparation of the strategic
plan for the Enterprise Communities Program.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following resolution:
(#31944-040494) A RESOLUTION to amend the 1993-94
Final Statement of Community Development Objectives and
Projected Use of Community Development Block Grant Funds
and authorizing an agreement with K. W. Poore and
Associates, Inc., to provide the professional services
required in connection with preparing the strategic plan
for the Enterprise Communities Program.
(For full text of Resolution, see Resolution Book No. 56,
page 34.)
Mr. Musser moved the adoption of Resolution No.
31944-040494. The motion was seconded by Mr. Harvey.
Mr. White raised questions with regard to
subcontractors engaged by the City to perform
professional services and stated that when a contract is
recommended in which there will be major subcontractors,
the City Manager's report should indicate the extent of
involvement of subcontractors and whether the
subcontractors have been selected.
If the City is successful in its efforts to receive
designation as an Enterprise Community, Ms. Evelyn D.
Bethel, 35 Patton Avenue, N. E., inquired if each census
tract will receive a portion of the money, what procedure
will be used in determining which census tracts will be
selected, and will the Hotel Roanoke receive the benefit
of any of the $3 million grant.
61
John R. Marlles, Chief, Planning and Community
Development, advised that the $3 million in funds will
be used to help implement strategies which are identified
in the strategic plan and will not be allocated to
individual census tracts that are within the eligible
area. He stated that the $3 million will not go to the
Hotel Roanoke project, but will be used to help with
implementation of identified strategies as a part of the
planning process.
Resolution No. 31944-040494 was adopted by the
following vote:
AYES: Council Members Edwards, Harvey, Musser,
6.
White, Bowles and Mayor Bowers ....................
NAYS: None ..............
(Council Member McCadden was absent.)
REPORTS OF COMMITTEES:
CITY EMPLOYEES-MUNICIPAL BUiLDING-GRANTS-YOUTH-
JEFFERSON CENTER-WATER RESOURCES: Council Member
Elizabeth T. Bowles, Chairperson of the Water Resources
Committee, presented a written report on behalf of the
Committee, transmitting a staff report in connection with
a lease agreement for the Office on Youth and the Office
of Grants Compliance, with said offices proposed to be
relocated to The Jefferson Center.
The Water Resources Committee recommended that
Council authorize a five-year sub-lease agreement between
the City and the Jefferson Center Foundation, Ltd., in a
form to be approved by the City Attorney, for a 2,003
square foot office space, at a cost of $7.00 per square
foot, or $14,021.00 per year, to be used by the Office on
Youth and the Office on Grants Compliance, commencing
June 1, 1994, or upon completion of the renovations, as
more specifically set forth in a report of the Water
Resources Committee under date of April 4, 1994.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
ACTION:
ACTION:
(#31945-040494) AN ORDINANCE authorizing the proper
City officials to enter into a sub-lease between the City
of Roanoke and the Jefferson Center Foundation, Ltd., for
use by the Office on Youth and Office of Grants
Compliance, upon certain terms and conditions, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 35.)
Mrs. Bowles moved the adoption of Ordinance No.
31945-040494. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None 0.
(Council Member McCadden was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTS OF ACKNOWLEDGEMENT-REGISTRAR-DECEASED PERSONS:
Mr. Musser offered the following resolution memorializing
the late Nell M. Irvin, former General Registrar of the
City of Roanoke:
(#31946-040494) A RESOLUTION memorializing Mrs.
Nell Myree Colemen Irvin.
(For full text of Resolution, see Resolution Book No. 56,
page 36.)
Mr. Musser moved the adoption of Resolution No.
31946-040494. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None 0.
(Council Member McCadden was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
ACTION:
ACTION:
OTHER HEARINGS OF CITIZENS: None.
At 2:45 p.m., the Mayor declared the meeting in
recess.
At 4:20 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member McCadden.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers 6.
NAYS: None
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE CONFERENCE
CENTER: The Mayor advised that the two-year term of
James G. Harvey, II, as a member of the Hotel Roanoke
Conference Center Commission will expire on April 12,
1994, and called for nominations to fill the vacancy.
Mr. Musser placed in nomination the name of James G.
Harvey, II.
There being no further nominations, Mr. Harvey was
reelected as a member of the Hotel Roanoke Conference
Center Commission, for a term of four years, ending
April 12, 1998, by the following vote:
FOR MR. HARVEY: Council Members Edwards, Musser,
White, Bowles and Mayor Bowers- ---5.
(Council Member Harvey abstained from voting.) (Council
Member McCadden was absent.)
There being no further business, the Mayor declared the
meeting adjourned at 4:25 p.m.
A P P R 0 V E D
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 11, 1994
7:30 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 11,
1994, at 7:30 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Delvis O. McCadden, Howard E.
Musser, William White, Sr., Elizabeth T. Bowles, John S. Edwards
and Mayor David A. Bowers .......................... 6.
ABSENT: Council Member James G. Harvey, II- -1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Robert L.
Alderman, Pastor, Shenandoah Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, April 11,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of Wal-Mart Stores, Inc.,
and William Hunt Staples, et al., that a .6636-acre and
a .8091-acre portion of a tract of land containing
62.5379 acres, located adjacent to Interstate 581 and the
terminus of Broad Street, N. W., identified as Official
Tax No. 2250101, be rezoned from LM, Light Manufacturing
District, and RS-3, Residential Single Family District,
to C-2, General Commercial District, the matter was
before the body.
ACTION:
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
March 25, 1994, and Friday, April 1, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to
provide for the incorporation of two small tracts of
land, totalling 1.473 acre, into the adjoining 25 acre
parcel of land for the construction of a retail sales
facility, Wal-Mart Superstore, was before Council.
The City Planning Commission recommended denial of
the request for rezoning based on the finding that there
was insufficient time for the Planning Commission or
staff to evaluate the potential traffic impact of the
proposed development on the existing road system
surrounding Valley View Mall.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White moved that the following ordinance be
placed upon its first reading:
(AN ORDINANCE to amend Section 36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 225,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant."
The motion was seconded by Mr. Edwards.
James F. Douthat, Attorney, representing Wal-Mart
Stores, Inc., appeared before Council and reviewed a
history of the Huff Farm rezoning to C-2 for the current
Valley View Mall shopping area and further commercial
development. He advised that his client is requesting
the rezoning of two portions of property adjacent to the
25-acre commercially zoned tract for the purpose of
constructing a Wal-Mart Superstore. He reviewed the
specifics of a communication addressed to Phillip F.
Sparks, Acting Chief, Economic Development Department,
under date of February 14, 1994, copy of which was
submitted to Council, and noted that Wal-Mart is doing
its best to comply with the terms of the letter and to
work with City staff as earnestly as possible. He
pointed out that Wal-Mart could build on the 25-acre site
with comprehensive development plan approval; however,
Wal-Mart is requesting the abovedescribed rezoning in
order to provide truck parking and a dock at a location
that would be shielded from 1-581 which is the main
entrance to the City and to allow a private roadway with
additional landscaping. He explained that Wal-Mart could
build on the 25 acre site and gain access to their
property from the ring road, however, Wal-Mart is
desirous of looking at the entire area because of its
concern as to what will happen with regard to traffic.
At this time, he stated that Wal-Mart has been unable to
reach an agreement despite the efforts of City officials,
and if an agreement cannot be reached, his client will
request that the abovedescribed rezoning be withdrawn.
Question was raised as to whether or not Wal-Mart
needs to have an agreement with all entities in regard to
dedicating the ring road to the public and expanding the
ring road before proceeding with the request for
rezoning; whereupon, Mr. John Knibb, representing Wal-
Mart, appeared before Council and advised that he has
worked with Wal-Mart on approximately 12 projects
throughout the Commonwealth of Virginia, nine of which
are currently open for business, with the remaining
stores in various stages of review. He explained that
the public dedication of a portion of the ring road is
not as complex as some of the other issues, advising that
25 acres was zoned at the same time that Valley View Mall
was zoned, and the rights of the Huff Estate to the ring
road are not dissimilar to other participants in the ring
road and, in addition, the ring road agreement provides
that any party to the agreement can close the section of
the ring road to be publicly dedicated by their choice,
therefore, in this case, the predominate portion of the
ring road that would need to be publicly dedicated is in
the Sears portion. He added that there are other
complications that involve Valley View and Noro, and
advised that Wal-Mart has been engaged in negotiations
with various adjacent property owners for approximately
one year and Wal-Mart was hopeful that the agreement
would be finalized by this time. He stated that Wal-Mart
would like to facilitate the future interstate
interchange, but Wal-Mart has delayed the project far
longer than was anticipated; and Wal-Mart is currently
scheduled to appear before the City Planning Commission
at its May 4 meeting to seek Comprehensive Site Plan
approval and perhaps subdivision approval, depending upon
adjacent property owners, therefore, Wal-Mart would like
to remain on that schedule if possible. Due to the
importance of the schedule, he added that Wal-Mart has
employed engineers to work seven days a week on a backup
68
plan, and in the event Wal-Mart is not successful in its
request to the City Planning Commission on May 4, it will
have no choice but to withdraw the request for rezoning.
Mr. Musser offered a substitute motion that the
public hearing be continued until the regular meeting of
Council on Monday, May 2, 1994, at 2:00 p.m., or as soon
thereafter as the matter may be heard. The motion was
seconded by Mr. Edwards.
The Mayor advised that several persons had requested
an opportunity to be heard on the matter and suggested
that the registration forms be filed with the City Clerk
for re-submittal to Council on May 2; whereupon, Dr.
Paula C. Willis, 3835 Darlington Road, S. W., requested
that she be permitted to make her remarks at this time,
rather than at the May 2 Council meeting.
Dr. Willis advised that the issue is not just the
rezoning of land but the way business is done in Roanoke
and she would address the issue of rezoning in terms of
the City's Comprehensive Plan. She stated that after
reviewing the development objectives and considering the
impact of a Wal-Mart Superstore on the community,
according to the best available data, it is clear that a
Wal-Mart store is not recommended, pursuant to the
Comprehensive Plan.
(See communication under date of April 25, 1994, on file
in the City Clerk's Office.)
No other persons wishing to be heard, the substitute
motion to continue the public hearing until Monday,
May 2, 1994, at 2:00 p.m., or as soon thereafter as the
matter may be heard, was adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meetings of Council
held on Monday, February 7, 1994, Monday, February 14,
1994, Tuesday, February 22, 1994, and Monday,
February 28, 1994, were before the body.
ACTION:
ACTION:
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ........... 6.
0.
NAYS: None .............................
(Council Member Harvey was absent.)
COMMiTTEES-ARCHITECTURAL REVIEW BOARD: A
communication from W. L. Whitwell, Chairperson, Roanoke
City Architectural Review Board, transmitting the 1993
Annual Report of the Board, was before Council.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received
and filed. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ............
0.
NAYS: None
(Council Member Harvey was absent.)
HOUSING/AUTHORITY: A report of the City Manager
with regard to the status of Countryside Estates, was
before Council.
The City Manager advised that on Monday, January 3,
1994, Council declined a request to support financing by
the Virginia Housing Development Authority for the sale
and remodeling of Countryside Estates to be undertaken by
Castle Development Corporation of Richmond, Virginia;
that the principal concern of Council was that financing
would require all units in the 108-unit development to be
occupied by residents at or below 60 per cent median
income for 15 years; and after Council's action, City
staff continued discussions with Castle Development
Corporation in order to attempt to find a means whereby
70
ACTION:
the sale and improvement of the property could be
undertaken on terms more acceptable to the City, which
efforts were ultimately unsuccessful.
It was explained that in February 1994, the United
States Bankruptcy Court approved a contract of sale of
the property to another party, with the developer
expecting to make moderate improvements to the vacated
units currently unrentable and to improve other units as
vacancies occur over an extended period of time; that
these arrangements will require no subsidized funds from
any source, nor City Council approval or comment; and the
buyer intends to rent the units at market rates and try
to maintain an economic mix in the project.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Musser and adopted
by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers--- 6.
NAYS: None 0.
(Council Member Harvey was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-CITY
PROPERTY-PUBLIC WORKS-CITY EMPLOYEES-SCHOOLS: The City
Manager submitted a written report advising that the
Building Maintenance Department performs repairs and
remodeling work in City buildings that often require
building and related permits; that until recently, the
Building Maintenance Department has routinely obtained
"No Fee" permits; and the Building Inspections Department
71
ACTION:
issues permits and requires fees to be paid, pursuant to
Section 104.2 of the Uniform Statewide Building Code
(USBC) Section 104.2, which provides that, "A permit
shall not be issued until the fees prescribed by the
local government have been paid to the authorized agency
of the jurisdiction, nor shall an amendment to a permit
be approved until any additional fee has been paid. The
local government may authorize delayed payment of fees".
It was explained that Council establishes fees for
permits, pursuant to Section 7-14, Permit and Inspection
Fees, of the Code of the City of Roanoke (1979), as
amended; and the Building Maintenance Department
performing work on City properties must acquire and pay
for all permits from budgeted operating funds.
The City Manager recommended that Council waive all
permit fees for maintenance and minor remodeling
performed by City employees on City property.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#31947-041194) AN ORDINANCE amending and
reordaining subsection (c) of Section 7-14, Permit and
inspection fees, of Article II, Buildinq Code, of
Chapter 7, Buildinq Regulations, of the Code of the City
of Roanoke (1979), as amended, to provide for waiver of
all permit fees from maintenance and minor remodeling
performed by City employees on City property; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 38.)
Mr. McCadden moved the adoption of Ordinance No.
31947-041194. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES' Council Members McCadden, Musser, White,
' 6.
Bowles, Edwards and Mayor Bowers ...........
NAYS: None
(Council Member Harvey was absent.)
72
Mr. White requested that the City Manager study the
feasibility of waiving permit fees for maintenance and
minor remodeling by school employees on school property.
DIRECTOR OF FINANCE-GENERAL SERVICES-BUDGET-CITY
EMPLOYEES-CITY INFORMATION SYSTEMS-SCHOOLS-EQUIPMENT-
PROCUREMENT CODE: The City Manager and the Director of
Finance submitted a joint written report advising that
payrolls for City and School employees have been
computerized for more than 20 years; that recording of
employee leave time and exceptional payroll data has been
and continues to be a cumbersome, manual process; that
entry of payroll data remains a centralized function; and
single purchases, items which cost less than $15,000.00,
will be procured through the competitive bid process in
accordance with the Procurement section of the Code of
the City of Roanoke (1979), as amended.
It was explained that de-centralization of payroll
data entry is in the development stage and nearing
completion, the project having been initiated with the
approval of the City's Information Technology Committee
approximately two years ago; that one phase of the
project is to connect all City departments to the
mainframe computer; that employee leave records in an
electronic form with de-centralized access are needed to
provide management information and current information
for employee leave balances; and de-centralized access
for all departments will provide data access to existing
systems, such as payroll, accounting and budget, as well
as future systems, such as City-wide billing and
electronic mail.
The City Manager and the Director of Finance
recommended that Council appropriate $54,863.00 from the
City Information Systems Fund Prior Year Retained
Earnings to Account No. 013-052-1602-9015 for procurement
of certain data communications and work station equipment
as more fully described in Attachment A to the report.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
73
ACTION:
(#31948-041194) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 City Information Systems
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 39.)
Mr. White moved the adoption of Ordinance No. 31948-
041194. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES' Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers .............
NAYS: None---
agencies:
Total Action Against Poverty
Roanoke Area Ministries
TRUST
$97,082.00
60,294.00
45,124.00
It was further advised that fiscal year 1994
Emergency Shelter Grants Program appropriations were
significantly increased nationally from 1993 levels,
resulting in an increase in the City's share from
$28,000.00 to $61,000.00; that an Emergency Shelter
Grants Program grant allocation of $61,000.00 has been
awarded to the City of Roanoke by the U. S. Department of
Housing and Urban Development; that the funds must be
used to provide assistance to the homeless or to those at
(Council Member Harvey was absent.)
BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY-GRANTS-
TOTAL ACTION AGAINST POVERTY-ROANOKE AREA MINISTRIES-
TRUST: The City Manager submitted a written report
advising that for the past seven years, Council has
accepted Emergency Shelter Grants Program grant awards
allocated under the Stewart B. McKinne¥ Homeless
Assistance Act from the U. S. Department of Housing and
Urban Development (HUD) to provide services to the
homeless; that the City appropriated funds from all seven
grant awards to an Emergency Shelter Resource Fund
enabling local non-profit organizations to apply for
financial support to improve and/or maintain the quality
of shelter facilities and services; that Council
concurred in funding recommendations submitted by the
City Manager's Committee on Homelessness; and Emergency
Shelter Grant awards received since 1987 total
$202,500.00 which were distributed to the following
74
ACTION:
risk of becoming homeless; that the City's Emergency
Shelter Resource Fund will provide the avenue for
distributing the funds to private, non-profit agencies
that have the capacity to provide services for the
homeless, with the City to invite applications from
providers to ensure the most cost beneficial use of the
funds; and the City Manager's Committee on Homelessness
will review proposals and advise the City Manager on
which proposals to recommend to Council for funding.
The City Manager recommended that he be authorized
to accept the Emergency Shelter Grants Program grant
award of $61,000.00 from the U. S. Department of Housing
and Urban Development; and that Council appropriate
$61,000.00 to an account to be established in the Grant
Fund by the Director of Finance and increase the revenue
estimate in the Grant Fund.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#31949-041194) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 40.)
Mr. Musser moved the adoption of Ordinance No.
31949-041194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers-- 6.
NAYS: None-- 0.
(Council Member Harvey was absent.)
Mr. Musser offered the following resolution:
(#31950-041194) A RESOLUTION accepting an offer of
a certain Emergency Shelter Grants Program funds (ESGP)
made to the City by the United States Department of
Housing and Urban Development; and authorizing execution
of the aforesaid grant agreement and related documents on
75
ACTION:
ACTION:
behalf of the City to comply with the terms and
conditions and requirements of said department pertaining
thereto.
(For full text of Resolution, see Resolution Book No. 56,
page 41.)
Mr. Musser moved the adoption of Resolution No.
31950-041194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden,
Bowles, Edwards and Mayor Bowers .....
Musser, White,
NAYS: None ..........
(Council Member Harvey was absent.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-CITY TREASURER-COMMISSIONER OF REVENUE-
DIVISION OF MOTOR VEHICLES-CITY GOVERNMENT-TRAFFIC:
Ordinance No. 31943 amending and reordaining the Code of
the City of Roanoke (1979), as amended, by enacting a new
Section to provide authorization for regional enforcement
of vehicle decal ordinances and authorizing an agreement
with other regional governments to effectuate such
enforcement, effective June 1, 1994, having previously
been before the Council for its first reading on Monday,
April 4, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. McCadden
offering the following for its second reading and final
adoption:
(#31943-041194) AN ORDINANCE amending S20-33.2,
Same - Requirements for op_erationl obtainin~ license
Rlate, ta_~or decal a condition ~recedent to dischar eq~
violation.
(For full text of Ordinance, see Ordinance Book No. 54,
page 37.)
Mr. McCadden moved the adoption of Ordinance No.
31943-041194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member Harvey was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
PURCHASE/SALE OF PROPERTY-BONDS/BOND ISSUES-TAXES-
NEIGHBORHOOD ORGANIZATIONS-CITY PROPERTY-HOUSING/
AUTHORITY-PLANNING-GRANTS-HOTEL ROANOKE CONFERENCE
CENTER-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT: Dr.
Paula C. Willis, 3835 Darlington Road, S. W., appeared
before Council and presented remarks in connection with
the Enterprise Communities Program, construction of a
Wal-Mart Superstore in the Valley View Mall area, the
City's Comprehensive Plan, and Roanoke Vision '93.
(See documents on file in the City Clerk's Office.)
There being no further business, the Mayor declared the
meeting adjourned at 8:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ld A. Bowers
Mayor
77
REGULAR WEEKLY SESSION .....
-ROANOKE CITY COUNCIL
April 18, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 18,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members James G. Harvey, II, Delvis O.
McCadden, Howard E. Musser (arrived at 3:25 p.m.), William
White, Sr., Elizabeth T. Bowles, John S. Edwards and Mayor
David A. Bowers ................. -7.
ABSENT: None .................... -0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS
SCHOOLS: Pursuant to Section 9-20.1, Public hearing
before appointment of School Board members, of the Code
of the City of Roanoke (1979), as amended, the Mayor
advised that prior to the public interview of candidates
for the position of School Trustee which is required by
Section 9-21 of the City Code, and prior to April 30,
Council shall hold a public hearing to receive the views
of citizens and no applicant shall be appointed to the
School Board unless such applicant's name has been
considered at a public hearing, the City Clerk having
advertised a public hearing to be held on Monday,
April 18, 1994, at 2:00 p.m., or as soon thereafter as
the matter may be heard, the matter was before the body.
78
Advertisement of the public hearing was published in
the Roanoke Times & World-News on Thursday, April 7,
1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
The Mayor advised that on Monday, April 4, 1994,
Council selected the following persons to be accorded the
public interview on Thursday, April 21, 1994, at 4:30
p.m., in the City Council Chamber for the position of
School Board Trustee, for terms commencing July 1, 1994,
and ending June 30, 1997:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wend¥ O'Neil
John H. Saunders
Inasmuch as numerous persons had expressed a desire
to address Council, the Mayor requested that all speakers
limit their remarks to two minutes, each.
Ms. Margaret C. Martin, 1609 Persinger Road, S. W.,
spoke in support of the application of Marsha W. Ellison.
She stated that she has known Ms. Ellison for over 15
years, having served with her in various capacities where
she worked as a leader in certain organizations and as a
behind the scenes worker. She added that Ms. Ellison has
been an advocate for children, a strong advocate for
gender equality in education, and she has served as
President of Roanoke Central Council PTA for the past two
years where her leadership has been exemplary, and as a
result of her leadership, every school in the City of
Roanoke has an active Parent-Teacher Association. She
commented that she is impressed with Ms. Ellison's
enthusiasm and genuine concern for Roanoke and for
Roanoke's school system, that she is a knowledgeable and
capable person and would be a definite asset to the
School Board. She advised that the School Board should
be composed of more parents who are willing to serve in
order to help the children, and Roanoke would benefit
from the experience, education and hard work that Ms.
Ellison would bring to the position.
Mr. R. Daniel Carson, Jr., 2006 Knollwood Road,
S.W., appeared before Council in support of the
application of Marsha W. Ellison. He advised that he has
known Ms. Ellison for approximately seven years, she has
79
certain unique qualities, she is a results-oriented
person who can be relied upon to pursue to successful
completion any task for which she has been assigned
responsibility, and she has considerable experience in
the school system as a parent and as an active
participant in school service for more than ten years.
He added that she currently serves as President of
Central Council PTA where she has been closely involved
with certain major school system-wide issues and she has
worked with teachers, administrators, parents and
students alike. He stated that Ms. Ellison is a kind
person who will take the necessary time to put her
experience and capabilities to work in the best interest
of the school system, and Ms. Ellison's appointment can
be made with the confidence that she will work hard and
her actions will reflect careful thought and wisdom
resulting from significant experience and an attitude of
fairness.
Ms. Kathryn E. Glassbrenner, 5221 Medmont Circle,
S.W., appeared before Council in support of the
application of Marsha W. Ellison. She advised that Ms.
Ellison does what she says she will do which is extremely
important in PTA work. She stated that Ms. Ellison is
interested in the best interest of every child, and she
wants every school to have the advantage of a Parent
Teacher Association on its campus. She added that Ms.
Ellison has the time, energy and qualifications, she is
an educated individual, and she is familiar with the
schools and what goes on in the schools. She commented
that this is an appointment that Council can make without
concern of being accused of political cronyism, or
favoritism, and urged that Council appoint Ms. Ellison as
a Trustee of the Roanoke City School Board.
Ms. Betty L. Perkins, 3137 Yardley Drive, S. W.,
appeared before Council in support of the application of
Marsha W. Ellison. She stated that she is impressed with
Ms. Ellison's knowledge of the school system, and she
would be an asset to the School Board because she is
interested in the well-being of all children in the City
School System.
The Reverend David A. Hayden, 720 First Street,
S. W., appeared before Council and spoke in support of
the application of M. Wendy O'Neil. He advised that his
child has received a good education in the Roanoke City
School System, for which he is appreciative. He
concurred in and expressed appreciation to Council for
appointing Wendy O'Neil to the School Board three years
ago, advising that her faithfulness to the children of
80
the Roanoke City School System warrants collective
continued confidence in her abilities and her
reappointment for another three-year term. He noted that
she consistently works behind the scenes to improve
opportunities for the youth of the City of Roanoke; that
she has personally involved herself with the children of
Justice House, which is a shelter for homeless men, women
and children, to insure that these children have the same
opportunities to participate in after school summer day
camp activities as the more affluent children, and she
has seen to it that Justice House teenagers are offered
the opportunity to participate in age appropriate
activities that improve their self-esteem and insure
positive career opportunities. He applauded Ms. O'Neil's
appointment three years ago and endorsed her candidacy
for reappointment to the Roanoke City School Board.
Mr. Marshall M. Harris, 816 Franklin Road, S. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. He called attention to
Ms. O'Neil's accomplishments and her effectiveness in
getting things done, and stated that she is imminently
qualified for the position that she seeks because her
entire professional career has been directly or
indirectly involved with education. He stated that she
is a "doer", she cares about children and her commitment
to the position comes without reservation. He advised
that her resume is impeccable and her sacrifices of
personal time to serve the public education community of
Roanoke City is commendable. He strongly endorsed Ms.
O'Neil's reappointment to the Roanoke City School Board.
Mr. John D. Crawford, 160 Verndale Drive, $. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. He stated that he has
observed Ms. O'Neil over the last three years in dealing
with the Alternative Education Program where he serves as
a counselor therapist, advising that her visits have been
frequent and often unannounced. He added that he is
pleased with her service and sees no reason for change.
Ms. Anita E. Tanner, 2043 Darlington Road, $. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. She advised that Ms.
O'Neil should be reappointed to the School Board because
during her first term she clearly demonstrated her
commitment to meeting the educational needs of all
children in Roanoke City whether the child is gifted,
average, learning disabled or has other special needs.
She stated that Ms. O'Neil has consistently placed the
welfare of children first, and referred to her concern
81
about weapons in the schools, child abuse and the
necessity of reporting suspected cases of child abuse
early, support for alternative education students and
facilities, increased support and recognition of all
faculty and division employees, greater emphasis on
meeting the needs of the average students, and
restructuring of vocational and business curricula so
that students will possess marketable skills upon
graduation. She added that Ms. O'Neil urged that all
School Board meetings be made more open and
parent/guardian and citizen friendly; that she was
personally responsible for the drafting, along with a
group of other educators, of a grant which garnered
Roanoke City $3.7 million to develop Highland Park
Learning Center, the Roanoke Academy of Math and Science
and Westside Elementary School of the Visual and
Performing Arts, and she continues to be an eloquent
spokesperson recruiting students from outside and inside
the City of Roanoke. She stated that the continuation of
service of Wendy O'Neil is critical for the continuity of
projects already begun and for the future direction of
the school division.
Ms. Ella M. Waid, 1111 Syracuse Avenue, N. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. She advised that she
served with Mr. Saunders on the Long Range Planning
Committee where he was a valuable member and was
instrumental in investigating costs involved with the
computer program at Crystal Spring Elementary School.
She called attention to his experience with investment
and business ventures, advising that his ideas have been
outstanding and his service is needed on the School Board
largely due to his financial abilities. She added that
Mr. Saunders is interested in the children and in the
teachers, that he is dedicated to the public schools and
to Roanoke City, and urged that Council appoint him to a
position on the Roanoke City School Board.
Ms. Dawn W. Spaulding, 3302 Troy Avenue, N. W.,
appeared before Council and spoke in support of the
application of M. Wend¥ O'Neil. She advised that having
served as an officer of two PTA's, she has worked with
Ms. O'Neil on several issues of vital concern to the
parents of children attending Monterey Elementary School
and Breckinridge Middle School. She stated that Ms.
O'Neil has demonstrated that she places the needs of the
children of Roanoke City first, that she cares about
insuring that the needs of all children are met from
special education to the gifted, and she was the only
person to speak out two years ago about the issue of
82
weapons in the schools and the need to take action before
someone was seriously injured. She added that Ms. O'Neil
has spoken forcefully about the need for the school
division to take early action in the case of suspected
child abuse instead of waiting 72 hours, and she has
consistently spoken out about the need for equitable
representation of parents, guardians, children and
citizens from all quadrants of the City, as well as all
races and religious backgrounds. She stated that Wendy
O'Neil is a strong, committed, compassionate person who
exercises sound judgement, that she is devoted to the
children of the school division, and urged Ms. O'Neil's
reappointment to the Roanoke City School Board.
Ms. Harriett S. Lewis, 1015 Palmetto Street, N. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. She advised that three
years ago she appeared before Council to urge that Wendy
O'Neil be appointed to the School Board and today she
appears before Council out of a sincere belief that the
schools, the children and the City will greatly benefit
from her continued service. She stated that Ms. O'Neil's
record over the past three years reflects a strong
commitment to the students that are served by the school
division, and it is imperative to view education as a
sharing partnership between students, parents and
guardians, administrators, the School Board and the
community. From the viewpoint of a mother of children
who attend the Roanoke City Public Schools and as a
member of the PTA's of those schools, she advised that
she is pleased with Ms. O'Neil's stand on safety, the
control of weapons in the schools and her concern for
making School Board meetings more open and accessible to
the citizens of Roanoke. She stated that in taking a
leadership role on these issues, Ms. O'Neil has
demonstrated that she has the courage to speak out when
others are too timid, a strong working knowledge of the
tremendous responsibility that comes with the assumption
of a leadership role, and compassion for all persons
involved. She pointed out that Wendy O'Neil has remained
accessible to all citizens and understands the importance
of hearing all sides, examining all available options and
forging alliances to maximize participation by all
affected parties. She stressed that the decade of the
1990's will require skill, talent, resources and energy,
and Wendy O'Neil has the characteristics that will take
the children of Roanoke on that journey with wisdom and
justice.
83
Mr. Lawrence H. Hamlar, 1837 Grayson Avenue, N. W.,
appeared before Council and spoke in support of the
application of Marilyn L. Curtis. He advised that Ms.
Curtis has been his business partner for 40 years and she
is one of the two incumbents seeking reappointment to the
School Board. He stated that Ms. Curtis has worked hard,
she is anxious to complete her job as a part of the
transition from one Superintendent to another, her record
speaks for itself, and he recommended reappointment of
Ms. Curtis for a third term on the Roanoke City School
Board.
Mr. Evans B. Jessee, 2621 Crystal Spring Avenue,
S. W., appeared before Council and spoke in support of
the application of John H. Saunders. He advised that he
has known Mr. Saunders for a number of years, that he is
a knowledgeable businessman and would serve as a good
replacement for James M. Turner who will retire from the
School Board on July 1. He stated that Mr. Saunders has
been active in long range planning and other school
related projects, he is a product of the Roanoke City
Public Schools, and he is the parent of two children who
attend the City school system. He added that Mr.
Saunder's appointment would be widely applauded and urged
that he be given serious consideration in order to bring
to the School Board the business viewpoint that is
extremely important.
Ms. Evelyn W. Barger, 3555 Carriage Lane,
Troutville, Virginia, appeared before Council and spoke
in support of the application of M. Wend¥ O'Neil. She
stated that she is the parent of two children who will
attend the Roanoke City Magnet Schools this year, and
expressed appreciation to Ms. O'Neil for her assistance
in connection with enrolling her children in the Magnet
School programs. She commended Ms. O'Neil for personally
taking the time to talk with her children about the
City's programs, and she strongly supported her
reappointment for another term on the Roanoke City School
Board.
Mr. Edwin R. Feinour, 3711Peakwood Drive, S. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. He advised that as a
former member of the School Board, he found it helpful to
be the parent of school children and pointed out that Mr.
Saunders presently has two children in the City school
system and he, himself, is a product of the Roanoke City
Public Schools. He stated that he has worked with Mr.
Saunders in connection with the Roanoke Valley 2000
84
Program of the Chamber of Commerce where he has
encouraged businesses to help school systems not only in
Roanoke City, but in Roanoke County, Botetourt County,
Franklin County and the City of Salem; and he has acted
as an advocate for the schools in his capacity as a
business person to acquire computer donations and update
technology. He advised that Mr. Saunders would be an
outstanding member of the School Board, as well as an
outstanding liaison with the business community.
Mr. William B. Hopkins, Jr., 2734 Crystal Spring
Avenue, S.W., appeared before Council and spoke in
support of the application of M. Wendy O'Neil. He stated
that Wendy O'Neil has always been helpful and responsive,
it is obvious that she does her homework on issues before
the School Board, and she follows through and takes her
duties as a School Board Member very seriously. He added
that Wendy O'Neil was instrumental in the selection of
the new School Superintendent, and because of her
diligence and performance, she deserves a second term on
the Roanoke City School Board.
The Reverend Charles T. Green, 1731 Hanover Avenue,
N. W., appeared before Council and spoke in support of
the application of M. Wendy O'Neil. He stated that
Council is to be commended three years ago when it
appointed Wendy O'Neil to the School Board and he hopes
that Council is of like mind this year. He called
attention to Ms. O'Neil's accomplishments, her
involvement with children and with people of all ages and
academic backgrounds. He stated that Ms. O'Neil is
concerned about what will happen to students who are
expelled from school, that she has good ideas about
eliminating drugs from the schools, and she has worked on
the teenage pregnancy issue. He complimented Ms. O'Neil
on her many accomplishments and requested that Council
reappoint her for another term on the Roanoke City School
Board.
Mr. Briggs W. Andrews, 3215 Grandin Road, S. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. He advised that he
became acquainted with Mr. Saunders when he joined the
School Board's Long Range Planning Committee where he was
an active participant and demonstrated a strong
commitment to public education, as well as a belief that
funds appropriated to the school system must be used
wisely. He stated that Mr. Saunders is knowledgeable
about the school system and saw to successful completion
a recommendation that he made to the Long Range Planning
85
Committee which involved a pilot program working with
local businesses to acquire used computer equipment for
the schools, and he is currently working with the Roanoke
Regional Chamber of Commerce to expand the program City-
wide. He advised that both his education and his
vocation will help to bring valuable business experience
to the School Board, and his extensive contacts in the
business community are vitally important to the
continuing development and improvement of the school
system. He stated that Mr. Saunders has two children in
the Roanoke City School System which is evidence of his
confidence in the City's system of education, as well as
his stake in public education, and called attention to
the importance of appointing persons to the School Board
who currently have children enrolled in the system
because it heightens their interest in school activities
and increases their awareness of school programs. He
recommended that Council appoint John H. Saunders to a
position on the Roanoke City School Board.
Mr. George E. Franklin, 1715 Loudon Avenue, N. W.,
appeared before Council and spoke in support of the
application of M. Wend¥ O'Neil. He stated that Wendy
O'Neil has proven over the last three years as a member
of the School Board and prior to that time as an employee
of the school system, that her primary interest lies in
insuring that all children receive the opportunities they
deserve in order to develop into the kinds of adults that
this country needs. He referred to tolerance and
expulsion for life from school, advising that it is easy
to support that type of decision because of the level of
concern for violence in the school system and weapons on
school property, but it becomes difficult to answer the
question, "then what". He stated that Wendy O'Neil is
looking at the issue of "then what". He added that each
day he deals with students who are most likely to
participate in activities that will cause expulsion,
therefore, one must have the concerns of children at the
heart of what one does. He referred to a situation last
year that involved a weapon on school grounds, and out of
all seven School Board members, Wendy O'Neil was the one
who came forth and inquired about what would be done to
help the student who was involved in this unfortunate
incident. He added that to make such an inquiry, one
must have the concerns of children at the heart of what
one does, and Wendy O'Neil has been a significant part of
the stimulus to grow. On behalf of himself and the Hurt
Park Neighborhood Association, Mr. Franklin expressed
support for the reappointment of Ms. O'Neil because of
what she means to the children of Roanoke City and
because of the level of service she has demonstrated
during the past three years.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. The Mayor
withdrew his request for an Executive Session to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-REFUSE COLLECTION-ROANOKE VALLEY RESOURCE
AUTHORITY: A communication from Kit B. Kiser, Roanoke
City Representative to the Roanoke Valley Resource
Authority, requesting approval of the Authority's
proposed fiscal year 1994-95 budget, was before Council.
In summary, Mr. Kiser advised that tipping fees are
projected to remain at their current level with charter
member governments' credit reducing from $20.00 per ton
to $10.00 per ton.
(For full text, see communication and budget on file in
the City Clerk's Office.)
Mr. Harvey expressed concern with regard to disposal
fees. He stated that all pick-up trucks and cars should
pay a small flat rate disposal fee as opposed to paying
the higher per ton disposal fee. He added that because
the average citizen may not be able to afford to pay the
disposal fee, dumping on public property could become a
problem. For the abovestated reason, he advised that he
intended to cast a symbolic vote against the resolution
approving the 1994-95 annual budget of the Roanoke Valley
Resource Authority.
87
ACTION:
ACTION:
AYES:
and Edwards-
The Mayor supported the comments of Mr. Harvey, and
advised that Council should be cautious when appointing
authorities and commissions because the direct connection
to City Council for accountability is lost.
Mr. White offered the following resolution:
(#31952-041894) A RESOLUTION approving the annual
budget of the Roanoke Valley Resource Authority for
fiscal year 1994-95, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56,
page 43.)
Mr. White moved the adoption of Resolution No.
31952-041894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
Council Members McCadden, White, Bowles
NAYS: Council Member Harvey and Mayor Bowers .... 2.
(Council Member Musser had not arrived at the meeting.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ACTS OF ACKNOWLEDGEMENT-COMMUNICATIONS DEPARTMENT-
CITY EMPLOYEES: The City Manager advised that National
Public Safety Telecommunicator Week was celebrated on
April 10 - 17, 1994; whereupon, Mr. Edwards offered the
following resolution recognizing Sharon F. Jennings as
Employee of The Year in the City's Communications
Department:
(#31951-041894) A RESOLUTION recognizing Sharon F.
Jennings as Employee of The Year in the City
Communications Department.
(For full text of Resolution, see Resolution Book No. 56,
page 42.)
Mr. Edwards moved the adoption of Resolution No.
31951-041894. The motion was seconded by Mr. Harvey and
adopted by the following vote:
88
AYES: Council Member Harvey, White, Bowles, Edwards
and Mayor Bowers .... 5.
NAYS: None 0.
(Council Member McCadden was out of the Council Chamber.)
(Council Member Musser had not arrived at the meeting.)
Robert J. Agnor, Manager, Communications Department,
introduced Ms. Jennings and commended her for exemplary
service to the City.
The City Manager presented a plaque in appreciation
of Ms. Jennings' dedication by assisting citizens in
their public need; a letter commending her skills,
capability, dedication and compassion; and a U. S.
Savings Bond in the amount of $100.00.
On behalf of the Members of City Council, the Mayor
presented Ms. Jennings with a ceremonial copy of
Resolution No. 31951-041894, and commended her for a job
well done.
At 3:20 p.m., the Mayor declared the meeting in
recess.
At 3:25 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
(Council Member Musser entered the meeting at 3:25 p.m.)
BUDGET: The City Manager presented an overview of
the proposed and balanced fiscal year 1994-95 budget of
the City of Roanoke which is up 5.47 per cent over fiscal
year 1993-94, and includes a fully funded basic school
budget as adopted by the School Board, which is up 6.05
per cent over fiscal year 1993-94. In connection with
certain discussions taking place across the Commonwealth
of Virginia, he stated that as the budget was formulated,
guidelines were set forth that will reflect in the
preparation of the budget for not only this year but in
future years. He explained that Council has clearly
stated that it wants the City's financial abilities to
remain stable and that the integrity of the City be
maintained, and therefore, no programs were recommended
to be cut in terms of service to citizens. He added
that certain new programs were proposed to be added and
existing programs have been expanded such as continuation
of recycling efforts in order to provide another 8,000 -
89
10,000 households with recycling services, no new
positions were added other than those mandated in terms
of new programs, and the School Board's budget was funded
as requested along with an additional $160,712.00. He
stated that no tax rate increases are proposed and a
competitive pay increase for City employees is proposed,
thereby raising the pay plan structure a recommended 2.3
per cent and a 3.8 per cent pay raise based on the mid-
point in a particular range. He noted that additional
funding for employee life insurance premiums is included
at a cost of $278,326.00, and approximately $3.2 million
is proposed for human service categories. He explained
that much of the City's funds come in mandated forms and
the City has no flexibility as to how the funds are
spent, and in the case of human services funding, the
City is required to provide approximately another
$550,000.00 in local funds to match human services and
social service categories. He added that increased
landfill costs are up $430,000.00 which is the second of
a third year funding cycle, and Increased Capital Fund
Transfers is up $217,000.00. He advised that when all of
the above items were included, there remained a balance
of $327,000.00 for new programs; whereupon, he called
upon the Director of Finance for a briefing with regard
to sources of local, state and intergovernmental
revenues.
The Director of Finance advised that this years'
General Fund revenue estimate totals $136.8 million, or
up 5.47 per cent over fiscal year 1993-94, with the
General Fund revenue estimate divided between three
categories: local taxes, intergovernmental revenue and
charges for current services. He stated that the City
has $7.0 million to allocate into the fiscal year 1994-95
budget compared to $5.0 million in fiscal year 1993-94,
with the difference primarily in social service
reimbursements and intergovernmental revenue. He added
that local taxes are up 3.5 per cent in total; that in
connection with real estate taxes, the proposed budget
was compiled with one cent less than last year because
Council reduced the real estate tax rate effective
January 1, 1994, which, in effect, made the real estate
tax rate $1.24 for fiscal year 1993-94, and in fiscal
year 1994-95, the City will have to absorb the other one
cent which means approximately $293,000.00 less revenue.
He explained that the City was recently notified that the
Federal Government plans to take title to the Poff
Building on September 30, 1994, thereby causing an impact
on the 1994-95 fiscal year budget of approximately
$100,000.00 less in real estate taxes and annually, the
loss of revenue will be approximately $142,000.00. He
90
explained that other self-assessing taxes such as sales
tax, utility tax, business license tax, and prepared food
and beverage tax are performing above the anticipated
increase in the inflation rate for fiscal year 1994-95
which was calculated at four per cent. He stated that
projections in the cigarette tax have been reduced which
is the only tax that is anticipated to go down in fiscal
year 1994-95; and intergovernmental revenue will increase
about $3.0 million which will cost the City $525,000.00
of local money to implement the $3.0 million worth of
changes. In connection with charges for current
services, he stated that it is anticipated that Hotel
Roanoke will generate a revenue source in fiscal year
1994-95; that court costs are up $61,000.00, and public
safety fees are anticipated to increase. Overall, he
stated that revenues are up 5.47 per cent and all
Enterprise Funds have revenue rate structures to support
their operation for fiscal year 1994-95.
The City Manager advised that after completing the
basic budget for fiscal year 1994-95 and properly funding
accounts, approximately $327,000.00 was available to
address supplemental Priority I type programs, and the
Supplemental Budget includes the following new positions,
programs, and initiatives which are recommended for
Council's consideration:
(1) Alley Maintenance Program
(2) Commissioner of Revenue - Additional Position
(3) Diversified Housing Initiatives
(4) Jail Annex Operating Costs
(5)
(6)
On-Site Physician Program
Purchase of Worker's Compensation, and General
Liability Auto Liability Insurance
(7) Employee Parking Initiatives
(8) Three Additional Trades Helper
Civic Center
Positions
(9)
Four Maintenance Positions - Sewage Treatment
Plant
91
ACTION:
In summary, the City Manager advised that the
proposed fiscal year 1994-95 budget contains no tax
increases or service reductions. He further advised that
certain new initiatives are proposed, some of which are
mandated by the times in which we live, and some are
mandated by the Federal and State Governments in terms of
obligations imposed upon the City in the social services
area for matching programs.
(See proposed fiscal year 1994-95 budget on file in the
City Clerk's Office.)
Mr. White moved that Council receive the City
Manager's proposed 1994-95 fiscal year budget and refer
the document to 1994-95 budget study for further
consideration · The motion was seconded by Mr. McCadden
and adopted.
Council approved the following 1994-95 budget study
dates:
Wednesday, May 4, 1994 - 9:30 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m.
Thursday, May 5, 1994 - 9:00 a.m. - 12:00 noon
(Council/Roanoke City School Board)
1:30 p.m. - 5:00 p.m.
Friday, May 6, 1994 - 9:00 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m.
ITEMS RECOMMENDED FOR ACTION:
ELECTIONS-BUDGET-REGISTRAR: The City Manager
submitted a written report advising that the Office of
the General Registrar and Electoral Board are charged
with the responsibility of holding elections in the City
of Roanoke, pursuant to Section 24.2 of the Code of the
City of Roanoke (1979), as amended; that the City is
required to hold an election each November and an
election in May every even numbered year; that at the
time the budget is prepared, it is not always possible to
anticipate Primary and Special Elections; that $36,000.00
was budgeted for fiscal year 1993-94 for Fees for
Professional Services to cover the cost of the November
1993 and May 1994 elections; and funds budgeted for the
May 1994 election were expended for the Primary election
held on March 1, 1994.
92
ACTION:
It was further advised that the Roanoke City
Democratic Party called for a Primary election to be held
on March 1, 1994, and the State has issued an order for
a Senatorial Primary election to be held on June 14,
1994; that funding in the Registrar's budget is
inadequate for two additional elections; and estimated
expenses for the May 3 Councilmanic election and the
June 4 Primary election total $16,295.00 and $12,720.00,
respectively.
The City Manager recommended that Council authorize
the transfer of $30,000.00 from General Fund Contingency
Account No. 001-002-9410-2199 to Office of General
Registrar, as follows:
Temporary Wages 001-010-1310-1004
FICA 001-010-1310-1120
Fees for Professional
Services 001-010-1310-2010
$ 27,200.00
2,080.00
720.00
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#31953-041894) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 44.)
Mr. White moved the adoption of Ordinance No. 31953-
041894. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Harvey, Musser, White,
Bowles, Edwards and Mayor Bowers- -6.
NAYS: Council Member McCadden--
BUDGET-PARKS AND RECREATION-PUBLIC WORKS-CMERP-
DISABLED PERSONS-FLEET MAINTENANCE FUND-EQUIPMENT: The
City Manager submitted a written report advising that the
Capital Maintenance and Equipment Replacement Program has
identified the need for a recreational type vehicle
equipped for handicapped access, which will be primarily
used for Parks and Recreation activities, however, the
requested unit will also be used for out-of-town trips
and must comply with the American Disabilities Act.
93
ACTION:
ACTION:
It was further advised that bids were received and
reviewed by a bid committee; whereupon, the City Manager
recommended that Council accept the bid submitted by
Salem Quality Equipment, Inc., for one 18-passenger demo
recreational vehicle, at a total cost of $37,985.00; and
that $37,985.00 be appropriated from Capital Maintenance
and Equipment Replacement Program to Fleet Maintenance
Fund, Account No. 017-052-2642-9010.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#31954-041894) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General and Fleet
Maintenance Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 45.)
Mr. Harvey moved the adoption of Ordinance No.
31954-041894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, Musser,
White, Bowles, Edwards and Mayor Bowers ....... -7.
and adopted by the following vote:
AYES: Council Members Harvey, McCadden,
White, Bowles, Edwards and Mayor Bowers ...............
NAYS: None-
Musser,
NAYS: None-
Mr. Harvey offered the following resolution:
(#31955-041894) A RESOLUTION accepting the only bid
made to the City for furnishing and delivering one demo
recreational vehicle.
(For full text of Resolution, see Resolution Book No. 56,
page 46.)
Mr. Harvey moved the adoption of Resolution No.
31955-041894. The motion was seconded by Mr. McCadden
DIRECTOR OF FINANCE:
CITY CODE-BINGO/RAFFLES: The Director of Finance
submitted a written report with regard to annual bingo
activity through September 30, 1993, advising that bingo,
a form of gambling, is permitted in order that funds may
be raised to benefit lawful religious, charitable,
community or educational organizations; that if profits
are not shown to benefit charity, the purpose for which
gambling is permitted has not been met; that 51 per cent
of the profits were expended for charitable purposes
during the period in comparison to 53 per cent spent in
1992; that the average profit percentage for
organizations conducting bingo is declining; that in
1993, the profit was six per cent of total gross
receipts, in 1992, seven per cent and in 1991, ten per
cent; that three per cent of total gross receipts were
spent for charitable purposes in 1993; that legislation
passed in 1994, which will become effective on July 1,
1994, requires localities to set a predetermined
percentage of gross receipts from bingo games or raffles
to be used for charitable purposes; and in 1993,
localities were authorized at their option to establish
a percentage.
It was further advised that each organization with
gross receipts in excess of $500,000.00 submitted an
opinion by a certified public accountant that the annual
financial report of the organization was fairly stated;
that in addition, numerous compliance audits were
conducted on each organization during 1993 on the
recordkeeping, operating and accounting procedures; that
in 1993, a Senate joint resolution was passed
establishing a joint subcommittee to investigate frauds
and abuses in bingo throughout the Commonwealth of
Virginia and to re-evaluate existing laws governing bingo
and raffles; that the committee has suggested many
changes to existing laws and its study will continue
during 1994; and the outcome of the study may have a
large impact on existing laws that govern bingo and
raffle operations.
(For full text, see report on file in the City Clerk's
Office.)
Without objection by Council, the Mayor advised that
the report would be received and filed.
95
CITY CODE-BINGO/RAFFLES: The Director of Finance
submitted a written report advising that during the 1994
legislative session, Section 18.2-340.3 of the Code of
Virginia, was amended to require localities to adopt an
ordinance requiring that as a condition of issuing a
permit that a pre-determined percentage of gross receipts
from bingo games or raffles be used for charitable
purposes; that much attention has been given to the
dollars actually spent for charitable purposes as
compared to the total amount of dollars generated from
bingo operations; and in 1993, localities were authorized
at their option to set a percentage.
It was further advised that 100 per cent of net
proceeds (profits) must always be spent on lawful
religious, charitable, community or educational purposes;
that it is important to keep in mind that net proceeds
(profit) is the amount let over from gross receipts after
expenses and prizes have been deducted; and as of July 1,
1994, each locality will now be required to establish a
pre-determined percentage of gross receipts (not profit)
that must be used or spent for charitable purposes as a
condition of issuance of a permit.
The Director of Finance pointed out that of the five
organizations required to file a financial report from
bingo operations for the year ended September 30, 1993,
the percentage of gross receipts spent for charitable
purposes ranged from 1.5 per cent to 8.8 per cent with an
average of 4.0 per cent; and for the year ended
September 30, 1992, the percentage of gross receipts
spent for charitable purposes for the same organizations
ranged from .02 per cent to 18.2 per cent with an average
of 5.2 per cent.
Mr. Grisso explained that the Code of Virginia sets
the fiscal reporting year for bingo and raffle operations
as October 1 through September 30; therefore, in
accordance with Section 18.2-304.3(5), it is recommended
that effective October 1, 1994, as a condition of
receiving a permit, that an organization shall spend no
less than 5.0 per cent of gross receipts from bingo or
raffle operations for those lawful religious, charitable,
community or educational purposes for which the
organization is specifically chartered or organized and
for those expenses relating to the acquisition,
construction, maintenance or repair of any interest in
certain real property and no less than 10 per cent of
gross receipts averaged for three consecutive fiscal
years, and any organization not meeting this percentage
would not be issued a permit.
Mr. Musser offered the following emergency
Ordinance:
"AN ORDINANCE amending and reordaining Section 21-
68, Requirement of issuance of permit~ where valid~
duration~ permits subject to requlations, of Article II,
Gamblinq, of Chapter 21, Offenses - Miscellaneous, of the
Code of the City of Roanoke (1979), as amended, by the
addition of new subsection (e), such new subsection
requiring organizations operating bingo games and raffles
to spend at lease five percent (5%) of gross receipts
annually for lawful religious, charitable, community or
educational purposes, and requiring that no less than ten
per cent (10%) of gross receipts averaged for three
consecutive years to be used for such purposes; and
providing for an emergency."
The motion was seconded by Mrs. Bowles.
Joseph K. Ingram, Member, Voice of the Blue Ridge,
advised that the Voice of the Blue Ridge has endeavored
to foster bingo activities in keeping with the Codes of
the City of Roanoke and the Commonwealth of Virginia. He
stated that the five per cent of gross receipts which is
recommended by the Director of Finance to Council is an
arbitrary figure and advised that if it is necessary to
fulfill State requirements insofar as allocation of funds
on an annual basis, he would suggest that Council start
at a more modest basis than five per cent per year, such
as one per cent which could be eventually increased. He
explained that enforcement of five per cent or ten per
cent over a period of time, would eventually cause bingo
to cease to exist, and added that it appears that the
City of Roanoke is giving more consideration to the
change in bingo rules than it gave to the lottery when
the State changed the formula for allocation of funds.
In summary, he advised that funds that are raised through
bingo activities conducted by the Voice of the Blue Ridge
are used in a prudent manner to serve a broad base of
people who receive a service they cannot receive from any
other source; that five per cent of gross receipts is too
high and would cause the Voice of the Blue Ridge to spend
money indiscriminately, and requested that the percentage
be started at a lower level inasmuch as State law does
not require the City to impose a fee of five per cent of
gross receipts.
John H. Keyser, Bingo Manager, Veterans of Foreign
Wars, advised that his organization has conducted bingo
for the past 15 years. He stated that bingo profits have
declined because of additional expenses, one of which is
ACTION:
the two per cent of gross receipts currently paid to the
City. He suggested that the percentage of gross receipts
be set at three per cent instead of five per cent and
requested that Council review the percentage imposed by
other communities in Virginia.
Clay L. Dawson, President of the Northwest
Recreation Club, appeared before Council in opposition to
the five per cent of gross receipts as recommended by the
Director of Finance.
Following discussion of the report, Mr. Harvey
offered a substitute motion that action on the matter be
deferred until the regular meeting of Council on Monday,
April 25, 1994, for further study and report by the
Director of Finance. The motion was seconded by Mr.
McCadden and unanimously adopted.
The Mayor requested that Council be provided with
information with regard to compliance with State law by
other jurisdictions in the Commonwealth of Virginia as to
operation and auditing of bingo activities.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
SCHOOLS-YOUTH-TEENAGE PREGNANCY: Council Member
Edwards requested a status report from the City Manager
with regard to appointment of the task force to study the
issue of teenage pregnancy; whereupon, the City Manager
advised that the matter was referred to him as the result
of a joint meeting of Council and the School Board in
December 1993. He stated that City staff began working
on the matter in January 1994, that a list of 23 names of
individuals from all walks of life, both within and
without the boundaries of the City, was compiled to
address the issue, that invitations to serve were
extended and some rejections were received, therefore, a
second round of invitations was extended and by early
March, 18 of 23 formal acceptances had been received,
with five remaining slots to be filled. He advised that
98
during the January - March timeframe, the Director of
Human Development met with officials from Virginia
Polytechnic Institute and State University who agreed to
provide a facilitator, as well as graduate students to
gather research on statistics and programs, and an
organizational meeting has been tentatively scheduled for
April 27, 1994.
OTHER HEARINGS OF CITIZENS: None.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Mayor advised that there is a vacancy on the Advisory
Board of Human Development, due to the ineligibility of
Acree Hayes to serve another term, and called for
nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
Douglas C. Dowe.
There being no further nominations, Mr. Dowe was
elected as a member of the Advisory Board of Human
Development, for a term ending November 30, 1997, by the
following vote:
ACTION:
FOR MR. DOWE: Council Members Harvey, McCadden,
Musser, White, Bowles, Edwards and Mayor Bowers -7.
There being no further business, the Mayor declared the
meeting adjourned at 5:20 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
99
COUNCIL
PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS
April 21, 1994
4:30 p.m.
The Council of the City of Roanoke held public interviews with
five candidates for the position of School Board Trustee on
Thursday, April 21, 1994, at 4:30 p.m., in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Howard E. Musser, William White, Sr.,
and Mayor David A. Bowers- ---- 6.
ABSENT: Delvis O. McCadden
----1o
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: James P. Beatty, Marilyn L.
Curtis, Marsha W. Ellison, M. Wendy O'Neil and John H. Saunders.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
SCHOOLS: The Mayor advised that on June 30, 1994, the terms
of Marilyn L. Curtis, M. Wend¥ O'Neil and James M. Turner, Jr., as
Trustees of the Roanoke City School Board will expire. He further
advised that the purpose of the meeting is to interview five
candidates for the upcoming vacancies.
The Mayor called attention to the following actions which were
taken by Council, pursuant to provisions of Chapter 9, Education,
Code of the City of Roanoke, 1979, as amended:
At regular meetings of the City Council held on
January 24 and February 7, 1994, Council announced its
intention to elect Trustees of the Roanoke City School
Board for terms commencing July 1, 1994.
Advertisements were placed in the Roanoke Times & World-
News inviting applications for the upcoming vacancies.
Six applications were received in the City Clerk's Office
prior to the 5:00 p.m., deadline on Thursday, March 10,
1994.
On March 14, 1994, at 6:00 p.m., Council held a reception
with the candidates which was open to the public.
100
On March 28, 1994, at 2:00 p.m., Council, as a Committee
of the Whole, reviewed and considered all applications.
At the regular meeting of City Council on Monday,
April 11, 1994, at 7:30 p.m., Council voted to interview
five persons (Robert D. Ross previously requested that
has application be removed from consideration). The
selection process provides, in part, that the number of
candidates to be granted the interview will not exceed
three times the number of positions available on the
Roanoke City School Board, should there be so many
candidates.
Those candidates who were to be accorded the public
interviews were notified by the City Clerk on April 7,
1994.
A notice was published in the Roanoke Times & World-News
on Thursday, April 7, 1994, inviting attendance at a
public hearing to be held on April 18, 1994, at 2:00
p.m., to receive the views of citizens regarding
appointment of School Board Trustees, and to submit
proposed questions to the candidates by filing such
written questions in the City Clerk's Office by 5:00
p.m., on Tuesday, April 14, 1994, however, no questions
were submitted.
The Mayor explained that the selection process provides that
Council will publicly interview each candidate separately and out
of the presence and hearing of the other candidates, advising that
Section 9-21, Public Interview of Candidates, of the Code of the
City of Roanoke (1979), as amended, provides, in part, that
interviews of candidates shall take place in an order deemed
appropriate by City Council; whereupon, the Mayor stated that the
City Clerk had scheduled the interviews in the following order:
4:30 p.m.
5:00 p.m.
5:30 p.m.
6:00 p.m.
6:15 p.m.
6:45 p.m.
- Marsha W. Ellison
- John H. Saunders
- James P. Beatty
- Break
- Marilyn L. Curtis
- M. Wendy O'Neil
Mayor Bowers pointed out that each candidate would be given
the opportunity to make an opening statement of not more than five
minutes, and thereafter, Council would ask such questions, as
Council, in its discretion, deems advisable. He explained that
five interviews would be held and each interview would consist of
approximately 30 minutes, advising that after each interview was
completed, the candidate could leave the Council Chamber inasmuch
as no action would be taken by the Council.
101
In conclusion, the Mayor advised that on Monday, May 9, 1994,
at 7:30 p.m., or as soon thereafter as the matter may be
considered, the Council will hold an election to fill the two
upcoming vacancies on the Roanoke City School Board.
The first person to be interviewed was Marsha W. Ellison.
Ms. Ellison advised that she would be an asset to the Roanoke
City School Board because she has been closely involved with the
schools for approximately ten years as a volunteer and a PTA
member. She stated that during the past year, she participated in
the following: member of the Superintendent's budget advisory
council, member of the system-wide leadership council on site-based
management, coordinator for the Superintendent's request for
parents views on school system priorities, coordinate for the
superintendent's request for parental educational beliefs and
values, participant in the draft revision for the standards for
student behavior, and facilitator and advisor to the formation of
the Hurt Park Elementary School PTA. She advised that she is
familiar with the school system, and if appointed, would join the
School Board with the knowledge that would enable her to do a good
job, and she knows school personnel, administrators, teachers,
students, and parents. She called attention to her service as
President of Central Council PTA for the past two years, advising
that she has attended almost every School Board meeting, she has
worked well with the parents of students attending 29 schools in
the different quadrants of the City, and she is a proven consensus
builder. In connection with educational beliefs and values, she
stated that the public schools must provide a quality education for
all children as prescribed by law, however, it should be remembered
that the school division must rise to meet the challenge of
providing an excellent education to students who range from the
brightest to the bright, and to those who face extreme hardships,
disabilities and risks. She added that Roanoke's school division
is doing a good job at meeting these challenges, but there is more
to be done, and having been a member of last year's long range
planning committee, she is aware of the many elements that make the
school system function and the commitment of citizens to continued
success. She pointed out that advanced technology education and
application is a necessity for today's work place and marketplace,
and Roanoke must prepare its young people with the rudiments of
technology education to enable them to pursue a successful career
or advanced education placement, which will enable them to succeed
and help the community to attract and retain high-tech corporations
with a well equipped work force. She called attention to other
challenges to be faced such as Roanoke's high teenage pregnancy
rate and school safety. She advised of her involvement three years
ago with a group of parents that requested the D.A.R.E. officers in
the two high schools, and expressed appreciation to the City for
making the officers available. In closing, Ms. Ellison pointed out
102
that she has the knowledge, the ability to work with people, and a
deep commitment to help carry forward the Roanoke City Public
Schools, and she looks forward to the possibility of working with
Council to make the Roanoke City Schools the best that they can be.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the performance of the
current School Board and School Administration?
ANSWER: Ms. Ellison responded that both the School Board and
the School Administration are doing a good job, that the School
Board and the new Superintendent appear to work well together, and
they approach each other with mutual respect and confidence.
QUESTION: What would you contribute as a School Board member
to help further this relationship?
ANSWER: Ms. Ellison stated that she is a consensus builder
and she works well with people in an effort to reach a consensus,
while taking into consideration the importance of all viewpoints
which is an asset that she would bring to the School Board. She
advised that she is a good organizer, having organized numerous
functions for the schools from dances to auctions to major events.
QUESTION: What are your recommendations to prepare children,
education-wise, for the future work force?
ANSWER: Ms. Ellison advised that she supports the
Superintendent's proposal for the school system to raise $7.5
million through private and business donations as well as bonds.
She spoke in favor of creating and implementing a long range
technical plan for the school system and called attention to the
importance of insuring that teachers are properly trained in the
use of computers and other available technical instruments so that
they will be able to impart their knowledge to Roanoke's young
people.
Mr. White asked the following question:
QUESTION: What do you view as the major two strengths and the
major two weaknesses facing the Roanoke City School system, and how
would you improve on the strengths and alleviate the weaknesses if
you are appointed to the School Board?
ANSWER: Ms. Ellison responded that one of the great strengths
of the system is that it has addressed the needs of all children,
however, more efforts should be made to reach children across the
entire spectrum from the gifted to the average to the at-risk. She
stated that between 48 - 52 per cent of the children in the system
come from disadvantaged homes and the City schools are meeting this
103
challenge through disparity funds provided by the State. She added
that it has been a goal of parents for the last several years to
reduce primary grade class sizes which will be accomplished in the
coming school year with the hiring of additional teachers. She
stated that another strength lies in the magnet schools which were
established in the mid-1980's to increase integration, and the
magnet schools have attracted students from throughout the whole
Roanoke Valley because of the numerous programs that are offered.
She added, however, that Roanoke Magnet Schools recruiting could be
improved and she would be in favor of a study to determine if they
have accomplished the goals that were initially established. She
addressed the matter of teacher salaries, advising that beginning
teachers earn approximately $23,400.00 and out of 11 surrounding
school divisions, Roanoke ranks llth, that the average teacher
salary is approximately $32,800.00 and out of the surrounding
school divisions, Roanoke ranks 7th. She pointed out that Roanoke
ranks 20th in average teacher salaries out of 133 school divisions
in Virginia which is a fairly good statistic, but in order to
attract the best and most qualified teachers from not only this
area but nationally, Roanoke must set a goal of increasing teacher
salaries and this year's budget addresses the issue.
Mr. Harvey asked the followinq question:
QUESTION: What would you do as a member of the School Board
to support the Superintendent of Schools in his efforts to
encourage more parental involvement?
ANSWER: Ms. Ellison advised that there will always be those
parents who will be actively involved in school matters, that she
would favor personal contacts with other parents to encourage their
involvement, and she commended Superintendent Harris for a job well
done this year. She called attention to a study by the Virginia
School Board Association last year which showed that out of 700
school divisions in the nation, the biggest problem regarding
discipline and violence involved student assault and the second
largest problem involved weapon possession. She praised
Superintendent Harris on how he went about creating and revising
the policy for student behavior and discipline which clearly sets
forth what will and will not be tolerated in the schools and
addresses both minimum and maximum behavior. Insofar as gaining
more parental involvement, she stated that she would encourage
personal contacts with parents by urging them to attend
student/teacher conferences and to participate in the Parent-
Teacher Associations and other school related programs and
activities.
104
Mr. Edwards asked the following questions:
QUESTION: How long did you work in New York after graduating
from college and what was your work experience?
ANSWER: Ms. Ellison advised that following graduation from
Hollins College where she was a philosophy and religion major, she
entered the work force in New York City as assistant to a
merchandising manager and her responsibilities included working
with budgets and placement of goods in stores. She added that
later she joined a firm dealing with jewelry items which was
followed by a secretarial position with one of the largest
construction companies on the east coast.
QUESTION: Did you have an opportunity to work in finance?
ANSWER: Ms. Ellison advised that as a part of her
responsibilities with the construction company, she was involved in
bid preparations, and she worked with unions and maintained records
of employment on various construction job sites.
QUESTION: Do you feel comfortable working with budgets?
ANSWER: Ms. Ellison responded that she is not an expert on
reading budgets, but for the last several years she has studied the
school budget in depth, and is familiar with how the funds have
been used.
QUESTION: How will your role as a parent benefit you as a
School Board member?
ANSWER: Ms. Ellison advised that she has a child at Patrick
Henry High School and a child at Woodrow Wilson Middle School and
from a parent's perspective, she has first hand knowledge of what
happens in the schools.
QUESTION: What importance do you place on sports in the
educational system?
ANSWER: Ms. Ellison advised that sports and physical
education are important to the body and spirit of all young people.
She added that sports provides students with extra motivation, a
desire to attend school and to perform better in their studies.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of the discipline and safety
problems, what is the most important issue facing the Roanoke City
School Board during the coming year?
105
ANSWER: Ms. Ellison advised that the most important issue the
School Board will face in the coming year will be implementation of
the goals which were adopted last year. She stated that the
Superintendent did considerable research and sought community input
on what the School Board's priorities should be and he placed great
value on the input of parents. She explained that the goals
involve development of a vision for the Roanoke City Schools, and
to provide a holistic approach to learning for all students so that
the learning environment will be conducive to good learning. She
added that the challenges will not be easy to address because there
are many different aspects of these broad based goals.
Mayor Bowers asked the following question:
QUESTION: Have you applied for a public position in the past,
why have you chosen to do so now, and why should Council appoint
you as a Trustee of the Roanoke City School Board?
ANSWER: Ms. Ellison advised that she applied for the position
because she has a contribution to make to the school system, that
the one parent who currently serves on the School Board, James M.
Turner, Jr., will step down on July 1, and her appointment would
retain that unique perspective of a parent who is well informed on
local and national educational issues. She stated that the issue
of safety in the schools is a national problem, that Roanoke City
is quite safe, but it must continue to monitor the situation and
insure that all schools continue to offer a safe environment. She
added that she has not applied for any similar position in the
past.
The second person to be interviewed was John H. Saunders
Mr. Saunders advised that he is seeking a position on the
Roanoke City School Board first and foremost because he is deeply
committed to public education, and noted that he is the father of
two children who are students in the City's public school system,
and he is a graduate of the Roanoke City Public Schools. He stated
that Roanoke City Schools are in excellent condition today, but
there are a number of challenges that must be met in the future and
he is prepared to work with Council to develop effective solutions
to those challenges. Since applying for a seat on the School
Board, he advised that he has talked with each member of Council
and each current School Board member in order to learn what it
takes to become an effective School Board Trustee and to learn
about Council's expectations of an effective School Board member;
and he has met with the Superintendent of Schools to learn about
his priorities for the future and to obtain his perspective on the
school system. He added that he has visited 16 of the schools in
Roanoke City and intends to visit the remainder of the schools in
the near future, and pointed out that his visits made him aware of
the quality of education that Roanoke City children receive. He
106
explained that education in Roanoke City is focused first and
foremost on the child in virtually every school that he visited,
and he found that the approach to education was customized to the
neighborhood and to the particular capabilities of the schools. He
stated that he was particularly impressed with the way that the
school system prepares students for not only college, but the
extraordinary programs that are available to teach children how to
become effective members of the work force. He further stated that
Roanoke City has done an excellent job with integrating technology
into the core curriculum, and he was particularly impressed with
the dedication, commitment and resourcefulness of staff, faculty
and administrators and above all, there is a tremendous evidence of
pride on the part of faculty members and students. He called
attention to the challenge of finding ways to continue special
education programs when funding does not exist, to expand
opportunities for development of faculty and administrators, and to
maintain the enthusiasm of students and faculty during future
renovations to the middle and high schools. He encouraged the
members of Council to visit the schools and advised that he would
like the opportunity to work with Council in an effort to build on
the tremendous foundation that presently exists.
Mr. White asked the following question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the Roanoke City school system, and how
would you improve on the strengths and eliminate the weaknesses?
ANSWER: Mr. Saunders advised that the strengths of the school
system lie in the diversity of curriculum choices that are
available to students, and when compared to certain other major
localities, Roanoke offers a broader curriculum choice. He stated
that the second most important strength of the system is its staff,
with teachers and administrators who are dedicated and
enthusiastic. He advised that one of the biggest challenges facing
the system in the future is financial in nature and noted that the
system will have to be very creative and extraordinarily efficient
in order to maintain the quality of education at its current level.
He added that another challenge deals with the renovation of the
middle schools and the high schools, that considerable renovation
has taken place in the elementary schools, but because middle and
high schools are considerably larger, it will be a challenge to
manage the renovations and preserve the quality of education at the
same time. He stated that in order to meet the challenges and to
build on the strengths, cooperation will be required to insure that
faculty and staff receive the recognition they deserve for their
efforts, and it is important to correct the misconception that
exists in the community that Roanoke City Schools do not offer
quality education. He called attention to the importance of
providing the financial resources necessary to bring the
compensation of teachers in line with national averages.
107
Mr. Harvey asked the following question:
QUESTION: What would you do as a member of the School Board
to create more parental involvement?
ANSWER: Mr. Saunders advised that a clear delineation of the
rules and the consequences of breaking the rules has been lacking
for some time in the educational system, that Superintendent Harris
has reduced the process to written form and in order for the
process to be successful, the involvement of students and parents
is essential at the outset. He stated that he would support
programs that reach out to parents and if necessary, he would favor
visits to the homes to encourage parents to become more involved
and to review the Student Code of Behavior.
Mr. Edwards asked the followinq questions:
QUESTION: What can the Roanoke City Public Schools do in
conjunction with Roanoke City Government to attract more jobs to
the Roanoke area?
ANSWER: Mr. Saunders advised that there is an important
linkage, that the City's economic literature speaks to the high
quality of education, but it lacks specific examples of what is
happening in the Roanoke City Schools that would be of particular
interest to a prospective employer. He stated that any evidence
that could be provided to employers who are contemplating locating
manufacturing or engineering jobs in Roanoke City in relation to
the various programs that are offered in the City's high schools
would be advantageous, and he would like to work with the School
Board to develop the story in the kind of language that a
prospective employer would understand. He added that it would be
valuable to prospective employers to know of the overall computer
literacy of students in the Roanoke City Public Schools, because
he was amazed to learn how well computer technology has been
integrated into the present curriculum.
QUESTION: What are your ideas about dealing with the issue of
teenage pregnancy, and what type of after school activities would
you envision?
ANSWER: Mr. Saunders advised that the school system is forced
to deal with society's problems, but the school system cannot solve
all of society's problems, therefore, it must define effective
responses to pressures placed on the system by society at-large.
In regard to teenage pregnancy, he stated that he supports
extensive education, but stops short at distributing birth control
devices by the public school system because the school system
should not go that far. He further stated that the school system
should educate students about the consequences of that type of
behavior, as well as various birth control methods. He spoke in
108
support of expanding the range of after school activities, and
advised that one of the issues raised by faculty members is the
desire for funding for an additional period which would enable
students to take electives that they currently are not able to take
due to scheduling problems in the middle and high schools. He
stated that providing the extra course will help students to
develop a purpose in life and a mission which will ultimately cause
them to become more effective and contributing members of society.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of discipline and safety
problems, what is your number one school concern?
ANSWER: Mr. Saunders responded that it would be difficult to
single out any one issue as being more important than another,
however, it is important to find ways to expand the recognition of
contributions made to the community by employees of the Roanoke
City Schools. He expressed concern about media comments that
Roanoke City Schools are behind other school systems in the area
which is not a true statement because Roanoke City attracts
students from all over the Roanoke Valley, including Craig County,
Bedford County, Franklin County and it has been said that these
students come to Roanoke City because they cannot receive certain
educational opportunities in their own locality.
Mr. Musser asked the followinq questions:
QUESTION: What is your opinion of the effectiveness of the
current School Board and School Administration?
ANSWER: Mr. Saunders advised that the School Administration
is still in the process of changing, that he has a great deal of
respect for Superintendent Harris and appreciates his leadership
style, and he works hard at developing a consensus by surrounding
himself with people who may initially disagree with him, while
incorporating their feedback and working to build a consensus that
is focused on the student. In regard to the working relationship
of the School Board with City Council, he stated that there are
some areas in need of improvement, that all too often the School
Board and City Council are situated on opposite sides of the table
when, in fact, they should be of like minds, and he would like the
opportunity to help remove some of the conflicts that have
previously existed. He commented that the School Board could be
more effective by becoming stronger public advocates of the quality
of education that is offered in the community. He stated that
there should not be articles in the newspaper that present Roanoke
City Schools as inferior to other school systems, and if such
articles are to be published, they should be immediately challenged
by the School Board.
109
QUESTION: How should Roanoke City School students be prepared
for the future work force?
ANSWER: Mr. Saunders responded that Roanoke City students are
extraordinarily well prepared for meaningful jobs when they
graduate from high school, therefore, the problem has been that the
school system opens to them the world at large and expands their
horizons to the extent that they are more aware than ever before of
available opportunities, and as a result, they leave the Roanoke
area to pursue other career opportunities. He stated that he could
not point to a specific item that the Roanoke City Schools could do
better or different to prepare students for the future work force
than is currently being done.
Mayor Bowers asked the following question:
QUESTION: Have you ever applied for or have you been elected
to public office, why now, and why should Council appoint you as a
School Board Trustee?
ANSWER: Mr. Saunders advised that he has not applied for any
similar type position, although he was quite active in
extracurricular activities in college. As to his reason for
applying for a position at this time, he stated that he is at a
point in life where he is thankful for what he has been given, that
he has talent, energy and enthusiasm and he would like to give
something back to his community. He further stated that he has the
everyday concerns of the school system at heart because he is the
parent of two students in the public school system. He added that
he would be a good School Board appointee because he has a
commitment to education, he has the enthusiasm, the time and the
motivation to work with Council as a partner in an effort to
preserve what currently exists in the Roanoke City Schools and to
help make the school system even better.
The third person to be interviewed was James P. Beatt¥
Mr. Beatty advised that he has three children who are
graduates of the Roanoke City Public Schools. He stated that his
first job in the Roanoke Valley was as a janitor which taught him
the value of obtaining a good education; therefore, at age 25 he
enrolled in college, later graduated and became a teacher, and
later became Assistant Personnel Director for the City of Roanoke,
a position he has held for the past 21 years. He added that he
would like to become a member of the School Board to help
strengthen those students who, historically, do not qualify for the
CITY School, the Magnet Schools, or the Governor's School, etc.,
because those students need additional attention and make up the
greater percentage of students graduating from high school. He
called attention to and expressed concern for the students who
leave school without obtaining a saleable or marketable education
110
and have no skills to help them compete in the world of work. He
stated that his Masters Degree in Career Counseling, along with 21
years of direct job related experience in Roanoke City, 17 years on
the Advisory Boards of Patrick Henry and William Fleming High
Schools, interviewing students and conducting various workshops
throughout the Roanoke Valley make him a viable candidate for a
position on the Roanoke City School Board. He advised that he is
a strong believer in the Roanoke City Public School system and over
the past 21 years, he has talked with many City workers who make
their living as employees of the City of Roanoke, but feel that
City schools are inferior to Roanoke County Schools and thus send
their children to County schools, however, he does not share that
opinion. He added that he supports the Roanoke City School system
and is proud to be a resident of the City of Roanoke; that the City
has been a good employer and he is personally committed to giving
something back to the City of Roanoke for the blessings he has
received. He stated that if afforded the opportunity to serve as
a School Trustee, he is confident that he will be an asset to the
school system and particularly to the students served by the
Roanoke City Schools.
Mr. Harvey asked the followinq question:
QUESTION: What would you do as a School Board member to cause
greater involvement of parents in the school system?
ANSWER: Mr. Beatty responded that he would be actively
involved with the Parent-Teacher Associations in the various
schools, he would communicate with parents in an effort to let them
know the importance of working with their children in order to
create an environment where they can attend school and receive a
quality education and not have to worry about their safety or the
threat of guns or other forms of violence in the schools, and he
would stress to parents that education begins in the home setting.
He called attention to the importance of getting back to basics.
Mr. Edwards asked the followinq questions:
QUESTION: How important is the role of sports in the public
school system?
ANSWER: Mr. Beatty advised that being a former coach, he
views sports as an important part of the school system, that sports
bring people together and provide an opportunity for young people
to not only compete athletically, but promotes a kind of
communication and camaraderie that helps students to become better
citizens. He added that sports are an important part of the school
system, and he would endorse sports programs, however, sports
should not take precedence over getting a strong, sound education
and that philosophy should be stressed by coaches, principals,
teachers and parents.
111
QUESTION: What can the school system do, particularly in
reference to after school activities, that will help to alleviate
the teenage pregnancy problem?
ANSWER: Mr. Beatty responded that teenage pregnancy is a
tremendous problem in the City of Roanoke and the schools should
play a pivotal role in addressing the problem. Again, he stated
that the problem goes back to the home environment and early
intervention by parents, teachers, principals and other persons
involved with young people who can act as mentors and role models
to steer Roanoke's youth in the right direction. He called
attention to the need for more activities for young people after
school, and spoke in favor of a teen center where young people
could be actively involved, and receive counseling by their peers
and adults as to the danger of involving themselves in sexual
activities with the possible end results of pregnancy. He stated
that he supports sex education at an early age.
Mrs. Bowles asked the following question:
QUESTION: With the exception of the discipline and safety
problems, what are the most important issues facing the School
Board?
ANSWER: Mr. Beatty advised that the most important issue will
be to attract quality teachers who, in turn, will provide quality
education for Roanoke's children in order to enhance their lives,
thereby enabling them to go on to college and to become productive
citizens. He called attention to the importance of open, clear and
concise dialogue between the schools and the community.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the effectiveness of the
current School Board and School Administration?
ANSWER: Mr. Beatty responded that both the School Board and
the School Administration are doing a commendable job. He called
attention to the need to reach those masses of students who are
graduating from high school and receiving a diploma without having
any kind of knowledge or skills that will insure them of being able
to compete in the work force, whether they go on to higher learning
or go directly to a job.
QUESTION: How can the school system better prepare students
for prospective business or industry that may wish to locate in the
Roanoke Valley?
112
ANSWER: In connection with the work force 2000, Mr. Beatty
advised that it will be important to look for diversity in the work
place and that the school system will graduate the kinds of
students who will be able to meet the high technology demands that
the work force 2000 will require. As such, he added that the
school system should do a creditable job in preparing those
students and not allow a student to graduate until he or she has
attained those skills and abilities and the kind of knowledge that
will be required to meet the needs of future Roanoke Valley
employers.
Mr. White asked the following question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the school system and if you are
appointed to the School Board, how will you improve on the
strengths and alleviate the weaknesses?
ANSWER: Mr. Beatty advised that the system is experiencing an
economic downtrend in the school budget process, and he would be
interested in looking at what the School Board can do to address
this trend and review ways to save money while dealing with a
decreasing budget from year to year. He stated that there never
seems to be enough money to address all of the needs of the system,
therefore, not having the necessary resources required for the
quality of education that all citizens desire is a weakness, and as
a School Board member, he would make a concerted effort to address
all needs of the system. He stated that a major strength of the
School Board is that it continues to be people-oriented and offers
the kind of school system that is interested in a quality education
for all young people, with teachers and administrators who are
interested in the welfare of students and in preparing them to meet
the challenges of the world.
Mayor Bowers asked the following question:
QUESTION: Why have you decided to seek a position on the
School Board and why should Council appoint you as a Trustee of the
Roanoke City School Board?
ANSWER: Mr. Beatty advised that he is seeking a seat on the
School Board because he has a genuine interest in the education of
Roanoke's young people, because he is a citizen of the City of
Roanoke and because he would like to make a difference for those
children who are historically not a part of the mainstream, and if
the needs of these young people are addressed, the job of law
enforcement will be easier. He expressed concern for the young
person just graduating from high school who cannot complete a job
application satisfactorily to insure that he or she will receive a
job interview; and he expressed further concern over young people
113
who are wasting their lives because they have given up on
themselves and feel that they cannot compete in today's society.
He added that service on the School Board would enable him to make
a difference in the lives of young people.
At 6:15 p.m., the Mayor declared the meeting in recess.
At 6:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
The fourth person to be interviewed was Marilyn L. Curtis
Ms. Curtis advised that she is requesting that Council give
consideration to her application for reappointment to the Roanoke
City School Board. She stated that she has learned much during the
past six years of her service which has been both challenging and
gratifying. She commended the School Superintendent,
administrators and teachers for working together toward the goal of
excellence in education and expressed appreciation to City Council
for its support. She stated that the Roanoke City Schools are
abreast of, and in many instances, ahead of other school systems in
the country, and advised that at a recent School Board meeting
there was discussion in regard to the continuation and development
of partnerships in conjunction with existing partnerships which
will widely broaden the City's scope and provide additional
services to its students. If permitted to continue her service on
the School Board, she added that one of her priorities for the
upcoming years will be to afford businesses and citizens of the
community an opportunity to contribute to the education of
students. She complimented the "Tomorrow's Teachers Program" which
is a program designed to encourage minorities to return to the City
of Roanoke after college and join the school system. She stated
that she favors continuation of the Long Range Planning Committee
which is a committee of diverse citizens from all walks of life
representing all sections of the City who work with the School
Board to help set direction and accomplish goals. She added that
one of her priorities has been that each child, regardless of race,
creed or national origin, will be given an education that will
train that child to become literate and a self-supporting adult
whether the child is college bound or about to enter the work
force. She stated that education should be received in safe
schools, and students and personnel should be able to perform under
safe conditions without the threat of danger or harm. She noted
that she was hopeful that the City Council, the School Board and
the entire City will continue its working relationship in order
that the Goals of 2000 of the Roanoke Regional Chamber of Commerce
will be accomplished so that every child will be ready to learn.
She expressed the hope that City Council and City officials, and
the School Board and School Administrators, along with area
legislators will continue to work cooperatively so that mutual
114
goals will be accomplished in order to benefit the City of Roanoke
and to help the City in its efforts to provide good schools that
will produce future citizens who will be ready to face the next
century.
Mr. Edwards asked the following questions:
QUESTION: What are some of the long range goals that the
Roanoke City School system should address?
ANSWER: Ms. Curtis advised that the School Board will
establish goals and priorities that will be given to the School
Administration for suggestions and submittal of a proposed plan.
She explained that the Long Range Planning Committee will be
invited to the June 7 School Board meeting for the purpose of
restructuring and reorganizing.
QUESTION: What are some of the things that the school system
can do, particularly in connection with after school activities, to
deal with the problem of teenage pregnancy?
ANSWER: Ms. Curtis expressed concern over the teenage
pregnancy problem, advising that currently there are after school
programs in several of the schools. She called attention to
efforts to seek funding for counselors, advising that it will be
important to see where the new School Superintendent will focus his
attention.
Mrs. Bowles asked the following question:
QUESTION: With the exception of the discipline and safety
problems, what is the most important issue facing the School Board
at the present time?
ANSWER: Ms. Curtis responded that one of the biggest problems
confronting the School Board is alternative education, which she
hopes will be evaluated for possible restructuring.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the effectiveness of the
current School Administration?
ANSWER: Ms. Curtis responded that she is pleased with the
current School Administration, advising that revisions are still
being made inasmuch as the new Superintendent did not come on board
making drastic changes because he wanted to observe the system in
action, thereby enabling him to gradually place some of his
programs into effect.
115
QUESTION: How should Roanoke's children be prepared for the
future work force?
ANSWER: Ms. Curtis advised that many of the schools presently
have high technology programs, and stated that Roanoke City Schools
are and will continue to be abreast of current technologies.
Mr. White asked the following question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses of the current school system and what will you
do to improve on the strengths and alleviate the weaknesses?
ANSWER: With regard to weaknesses, Ms. Curtis called
attention to large numbers of children in the classrooms which is
an issue that will be addressed, and expressed concern about
weapons in the schools. She stated that the strengths of the
System lie in the Magnet School Programs which offer various
choices of study for students of all ages. She stated that the
school system has good administrators, a good Superintendent and
the relationship between the Superintendent, administrators and
teachers is positive.
Mr. Harvey asked the followinq question:
QUESTION: If reappointed to the School Board, what would you
do in the next three years to further the involvement of parents in
the schools?
ANSWER: Ms. Curtis advised that she would suggest that
parents provide more parental guidance at home; that there are
parents who are over zealous in their involvement, and there are
those who show no involvement whatsoever and it would be
advantageous to the school system to reach a compromise where all
parents would be involved. She called attention to the importance
of making parents understand that they have a responsibility to
teach their children about weapons, manners, discipline, conduct,
and proper clothing attire, and urged that parents attend School
Board meetings to give their input.
Mayor Bowers asked the followinq question:
QUESTION: Why are you interested in serving another term on
the School Board and why should Council reappoint you?
ANSWER: Ms. Curtis advised that she has reached a point in
life where she feels that she can perform civic work and repay the
City for some of the things she has enjoyed as a citizen of
Roanoke. She stated that with the changes on the School Board and
City Council and with School Board Trustee James M. Turner's
departure from the Board on July 1 and inasmuch as she is the
116
senior member of the School Board, for the sake of continuity, she
believes that her service is needed. She added that her experience
would be beneficial to the new School Superintendent and she could
serve as a liaison between the new Superintendent and the School
Board.
The fifth and last person to be interviewed was M. Wend¥ O'Neil
Ms. O'Neil advised that three years ago, Council granted her
the opportunity to serve as a Trustee of the Roanoke City Schools,
and she has taken Council's charge seriously because the foundation
or future of the community is the education of its youth. She
stated that her entire professional career and volunteer activities
have been focused on meeting the educational and social service
needs of youth and her commitment to the children of Roanoke City
is 100 per cent. She added that as a member of the School Board,
she has worked as one member of a team assigned to meet the needs
of children and this evening she seeks reappointment for a second
term as a School Board Trustee. She noted that she would like to
believe that the School Board works as a catalyst drawing the
community together, for education is a shared responsibility. She
stated that Roanoke City and its public schools enjoy many
strengths, that Roanoke is blessed with a diverse population, a can
do attitude, caring and concerned citizens, strong neighborhoods
and an excellent faculty of teachers and administrators who are
deeply committed to the needs of students. She called attention to
accomplishments over the last three years such as implementation of
full day kindergarten for all students, opening up and making
School Board meetings more user friendly and accessible and
returning to two meetings per month, presentation of a budget that
places student needs first and communicates respect for and
appreciation of teachers through salary increases, provision of
state of the art instructional programs, establishment of health
care facilities at two locations in partnership with Carillon
Health System, raising the level of and clearly defining the
expectations for student behavior and conduct in the schools,
selection of a new School Superintendent, and increased
communication and positive interaction with Roanoke City Council.
She referred to future challenges such as revitalizing and
strengthening the business, technological and vocational education
programs curriculum, exercising the needs of students requiring
remediation, continuing to address programs that deal with the
needs of average students, increased counseling and guidance
services, reducing class sizes, completing and implementing the
division's technology plan, addressing the needs of students best
served through alternative education programs, completion of the
instructional review by the Superintendent, working to increase the
number of African-American and other minority teachers,
administrators, vendors and contractors, and securing the necessary
117
funds to support educational objectives. She advised that as a
community, Roanoke is more than capable of meeting any and all
challenges that effect its children and she believes that it is
incumbent upon all citizens to lead by personal experience, to
provide Roanoke's children with leadership of hope, coupled with
significant and appropriate action that will result in meaningful
change and continued educational growth. She stated that it has
been a privilege to serve as Vice-Chair of the School Board this
year and as Chair of the Audit Committee for the past two years and
she seeks a second term on the School Board so that she may
continue her work on behalf of the children and citizens of the
City of Roanoke.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of discipline and safety
problems, what is the most important issue facing the School Board
in the coming year?
ANSWER: Ms. O'Neil advised that there could be several
responses to the question, but a prime concern is parental
involvement and concern. She called attention to many students who
come from single family homes who are challenged by a communication
problem, that they sometimes go home to an empty house, and they do
not have after school activities; and many students are becoming
pregnant in the after school hours which is a tragedy. She added
that every division has problems, whether they be safety or
violence, and the problem is not unique to the Roanoke City
Schools. She stated that parents need to become more involved, and
there should be measures in place for those children for whom there
are no parents who will take an active role.
Mr. White asked the following question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the Roanoke City School system and what
would you do to improve on the strengths and to alleviate the
weaknesses?
ANSWER: Ms. O'Neil stated that one of the strengths of the
school system is the diversity that exists in Roanoke City,
advising that Roanoke's children have the advantage of growing up
in a world that is much more global in its orientation than many
other communities. She added that an area in need of improvement
deals with recruiting minority educators and administrators and
working with minority contractors and vendors, although there has
been some improvement over the last three years. She expressed
concern about providing role models for Roanoke's youth, advising
that since 1989, the City has lost about 57 African-American
professional persons and other minorities. She added that another
strength lies in the dedication, compassion and talent of teachers
118
who spend many hours that go undocumented in service to Roanoke's
students. She stated that the amount of funds spent in outreach
programs has increased from $30,000.00 to $74,000.00, and the
Tomorrow's Teachers Program is a good illustration of attempts to
be more inclusive and to insure that students receive a proper
education. If reappointed to the School Board, she advised that
she would continue to speak out on issues of inclusion, whether it
be in the schools, or during School Board meetings, or through
committees or task forces because all students and parents need to
know that they are represented in all phases of the school system.
At this point, 7:05 p.m., Mr. White left the meeting.
Mr. Edwards asked the followinq questions:
QUESTION: What are some of the things that the school system
can do in regard to dealing with the issue of teenage pregnancy and
after school activities?
ANSWER: Ms. O'Neil spoke in favor of opening school
facilities to non-profit organizations for utilization in
connection with after school programs from the elementary through
the high school level; implementation of a forensics program for
middle schools and high schools; invitations to Girl Scouts, Boy
Scouts, YMCA, YWCA, etc., to use the buildings for various
programs; and to provide facilities that act as a positive place
for students to visit where pregnancy is not taught as a part of
the curriculum, but other alternative skills are offered such as
working with computers, or job training skills, or how to write a
resume, or how to interview for a summer job. She advised that the
non-profit sector stands ready to help if they are granted access
to school facilities for after school activities and programs.
QUESTION: What are some of the things the public school
system is doing in regard to the link between education and
economic development?
ANSWER: Ms. O'Neil advised that no community can ever rise
above its children and if the children's needs are not met from
food, clothing, shelter, education, recreation, etc., the basis is
not strong and the locality will not attract new business,
therefore, the focus should be on attracting businesses and
economic development that will remain in the Roanoke Valley. She
called attention to a successful experience this year in which the
school system worked with local real estate companies, many of whom
expressed a deep commitment to the Roanoke City Public Schools.
She stated that the school system must continue to speak out about
the quality of its schools because Roanoke City is the only school
division in this entire area that works diligently to meet the
needs of every child entrusted to its care.
119
At this point, 7:10 p.m., Mr. Edwards left the meeting.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the effectiveness of the
current School Administration?
ANSWER: Ms. O'Neil advised that she is pleased with the
leadership of the new School Superintendent. She referred to the
instructional review process and pointed out that a review of each
school program will be conducted every year in an effort to insure
that each of the programs are cost effective and meeting the needs
of the children. She added that it is known that at least $7.5
million will need to be invested in technology over the next
several years to bring Roanoke's children up to a level where they
can compete on a global level in a global world and that commitment
will have to be maintained over the years.
QUESTION: What can the school system do to prepare students
for the future work force?
ANSWER: Ms. O'Neil called attention to the need to take a
closer look at business, technological and vocational programs
because for the last several years these programs have been de-
emphasized. She stated that even though 70 per cent of the City's
children move on to some other type of education after high school,
30 per cent enter the work place, and it is necessary that all
students graduate with sound, competitive skills. She expressed
concern over the percentage of students who do not graduate from
high school insofar as measures taken by the school system to help
them complete their education.
Mr. Harvey asked the following question:
QUESTION: As a School Board member, what would be your role
to help increase parental/guardian involvement in the school
system?
ANSWER: Ms. O'Neil responded that quadrant meetings over and
above School Board meetings to discuss key issues and to welcome
parents at convenient times would be helpful. She called attention
to the importance of helping parents to understand that although
their time may be limited, there are certain things that only they
can do for their children. She added that the Homework Help Line
continues to aid and support students and parents. She stated
that violence in Roanoke is minimal compared to many other
school divisions because Roanoke is taking a pro-active and not a
re-active stance. She advised that the involvement and input of
parents, teachers, guardians and students is actually helping to
establish policy in regard to weapons and substance abuse in the
schools and their input into the decisionmaking, supported by site
120
based management in the schools, has proven to be healthy. She
stated that she strongly supports the expulsion of students who
should not be in the Roanoke City Schools, however, therein exists
a community problem because once those students are expelled from
school, they have just as much access to new weapons.
Mayor Bowers asked the followinq question:
QUESTION: Why do you want to serve another term on the School
Board?
ANSWER: Ms. O'Neil advised that she is proud to have worked
in partnership with her colleagues on the School Board, and she is
seeking another term because she believes that the work that has
been started is too important to stop at this time. She stated
that she is willing to commit to another three year term on the
Board because she feels that the lives of each and every one of
Roanoke's children and their educational opportunities are crucial
to the Roanoke Valley, to the City of Roanoke, and to the
Commonwealth of Virginia; and it is necessary to collectively
address their needs, to continue to develop school/business
partnerships, and to continue to improve and find innovative ways
to develop the curriculum, and she would like to be a part of the
team that is charged with those responsibilities. She stated that
she is pleased with the harmony that has existed in the City of
Roanoke during the last year which has been a year of great change,
especially in the schools, and she expressed appreciation to the
new School Superintendent for coming to Roanoke in March to be a
part of that change. She added that she is proud of her work on
the Audit Committee and the Technology Task Force, and she would
like to continue serving on the School Board because of her
commitment to the young people of Roanoke.
Ail interviews having been completed, the Mayor declared the
meeting adjourned at 7:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
121
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 25, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 25,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William White, Sr., Elizabeth T.
Bowles, John S. Edwards, James G. Harvey, II, Delvis O. McCadden
and Mayor David A. Bowers- 6.
ABSENT: Council Member Howard E. Musser ......... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; William X Parsons, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
YOUTH CORRECTIONAL FACILITIES-EQUIPMENT: Pursuant
to notice of advertisement for bids for two new heat
pumps and related work at Youth Haven, 1301 Third Street,
S. W., said bids to be received by the City Clerk until
1:30 p.m., on Monday, April 25, 1994, and to be held,
opened and read before the Council at 2:00 p.m., on that
date, or as soon thereafter as the matter may be heard,
the Mayor asked if anyone had any questions about the
advertisement for bids, and no representative present
raising any question, the Mayor instructed the City Clerk
to proceed with the opening of the bids; whereupon, the
City Clerk opened and read the one bid received from
Woods Heating, Inc., in the amount of $19,915.00.
(For full text, see bid on file in the City Clerk's
Office.)
122
ACTION:
ACTION:
ACTION:
Mr. Harvey moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mr. Edwards and adopted.
The Mayor appointed William White, Sr., Chairperson,
George C. Snead, Jr., William F. Clark and D. Darwin
Roupe as members of the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss specific legal matters requiring the provision
of legal advice by counsel, being the terms and
conditions of a contract currently in negotiation with a
non-profit agency.
COUNCIL: A report of the City Manager requesting
that Council meet in Executive Session to discuss
specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of a
contract currently in negotiation with a non-profit
agency, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of a contract currently in negotiation with a non-profit
agency, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers-- 6.
NAYS: None 0.
(Council Member Musser was absent.)
123
ACTION:
BUDGET-HOUSING/AUTHORITY-PLANNING-GRANTS: A report
of the City Manager recommending that Council schedule a
public hearing to be held on Monday, May 9, 1994, at 7:30
p.m., or as soon thereafter as the matter may be heard,
to consider the proposed 1994-95 Community Development
Block Grant Program, was before the body.
The City Manager advised that the City receives an
annual entitlement from the U. S. Department of Housing
and Urban Development (HUD) in the form of a Community
Development Block Grant (CDBG); that HUD representatives
informed City staff that Roanoke's CDBG entitlement will
be $2,276,000.00 for the City's fiscal year 1994-95, or
an increase of $200,000.00 over fiscal year 1994 funding;
and revenue is estimated to be available from the
following additional sources for fiscal year 1995:
$603,100.00 estimated program income generated
from prior CDBG programs,
$64,767.00 transferred from prior grant
entitlement years, and
$617,034.00 in estimated carry-over funds for
continuing projects.
The City Manager pointed out that Council will be
briefed at its meeting on Monday, May 2, 1994, on
recommended activities for the fiscal year 1994-95 CDBG
program.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the
recommendation of the City Manager to hold a public
hearing on Monday, May 9, 1994, at 7:30 p.m. The motion
was seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles,
Harvey, McCadden and Mayor Bowers-
NAYS: None ............
Edwards,
6.
Oe
(Council Member Musser was absent.)
HOUSING/AUTHORITY: A report of the City Manager
with regard to the City's authority to control the design
of new buildings, advising that recently a group of
residents of the City presented a petition of concern
124
ACTION:
relative to the design of certain single family houses
that were recently built in certain parts of the City and
the citizens asked that Council consider actions to
regulate the design of such houses, was before the body.
It was explained that the City is allowed to
regulate the type and intensity of uses (zoning, business
licensing, etc.), the condition of buildings as that
condition relates to health and safety (building codes,
fire codes), and aesthetics and style of construction in
areas of historic significance which would be destroyed
irrevocably by incompatible design.
The City Manager advised that in response to
concerns of citizens regarding the design of infill
construction in areas not designated as historic, the
1993 General Assembly further expanded the City's
authority to control the style of new construction and
rehabilitation, and this authority is limited to
neighborhoods which are identified specifically in the
Comprehensive Plan as having either historic or unique
architectural value; are included in designated
Conservation Areas, Rehabilitation Districts or
Redevelopment Areas; and for which the City adopts
specific design standards to apply to construction or
rehabilitation.
The City Manager further advised that City staff is
currently working toward completing the required design
standards, making necessary amendments to the Zoning
Ordinance, and updating the Comprehensive Plan to
identify target areas. He added that the City will
continue to search for ways to offset some of the
builder's costs to help facilitate attractive, quality
developments, and concepts toward that end are being
examined for a plan to encourage new upscale housing,
which recommendations will be submitted to Council in
June.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
125
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...... 6.
NAYS: None ..................... 0.
(Council Member Musser was absent.)
OATHS OF OFFiCE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of William R. Hackley, Sr., as
a member of the Roanoke Arts Commission, to fill the
unexpired term of Melody S. Stovall, resigned, ending
June 30, 1995, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers 6.
.............. 0e
NAYS: None
(Council Member Musser was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY EMPLOYEES-BUDGET-PENSIONS: Clarence R. Martin,
President, Roanoke City Retirees Association, appeared
before Council and requested that retirees be given a pay
raise in fiscal year 1994-95, and that permanent pay
raises be granted in the future. He advised that there
are 1,100 City retirees, some of whom earn between
$500.00 and $600.00 per month and their pension check
must be increased in order to keep up with the cost of
living.
Without objection by Council, the Mayor advised that
Mr. Martin's remarks would be referred to 1994-95 budget
study.
126
ANNUAL REPORTS-COMMITTEES-HOUSING/AUTHORITY: Neva J.
Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, appeared before Council and
presented the 1992-93 Annual Report of the Housing
Authority.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Without objection by Council, the Mayor advised that
the Annual Report would be received and filed.
PETITIONS AND COMMUNICATIONS:
POLICE DEPARTMENT-BUDGET-COMMONWEALTH'S ATTORNEY-
GRANTS: A communication from the Honorable Donald S.
Caldwell, Commonwealth's Attorney, advising that in order
to better fund law enforcement efforts to fight crime,
particularly drug crime, in 1986 the Federal government
adopted a system of asset forfeiture whereby forfeited
assets, under certain conditions, could be returned to
local law enforcement agencies, police and prosecutors,
for use in their fight against crime; and in August 1991,
a grant fund account for cash assets forfeited to the
Office of the Commonwealth's Attorney was established
with an appropriation of $25,000.00, was before Council.
It was further advised that since August 1991, the
office of the Commonwealth's Attorney has expended the
$25,000.00 originally appropriated; that revenues
collected through April 13, 1994, for the grant total
$33,573.00, and were deposited in Account No. 035-035-
1234-7107; that current revenue estimate is $25,000.00
and funding received in excess of the estimated revenue
totals $8,573.00 and needs to be appropriated at this
time; and in order to facilitate receipt and distribution
of the funds, as well as protect the public's confidence
through systematic accounting, action by Council is
requested to authorize the Director of Finance to
continue the grant fund accounts through which the
Commonwealth may deposit and disperse funds.
The Commonwealth's Attorney recommended that Council
concur in the request to continue a grant fund account
for cash assets forfeited to the Office of the
Commonwealth's Attorney, and appropriate $8,573.00 to the
following grant fund accounts:
127
ACTION:
Administrative Supplies
Expendable Equipment
(<$500.00)
Training & Development
Other Rental
CIS-Personal Computer
Rental/Maintenance
Furniture & Equipment
>$500.00
035-026-5140-2030
035-026-5140-2035
035-026-5140-2044
035-026-5140-3075
035-026-5140-7007
035-026-5140-9005
Total
$1,000.00
573.00
1,000.00
2,500.00
2,500.00
1~000.00
$8,753.00
A report of the City Manager concurring in the
recommendation, was also before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#31956-042594) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 47.)
Mr. White moved the adoption of Ordinance No. 31956-
042594. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers--' -6.
0.
NAYS: None
(Council Member Musser was absent.)
Without objection by Council, the Mayor advised that
the report of the City Manager would be received and
filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
128
ACTION:
EMERGENCY SERVICES-MANAGEMENT AND BUDGET: The City
Manager submitted a written report advising that the
Governor declared a state of emergency to exist in the
Commonwealth of Virginia as a result of the ice storm of
February 8, 1994; that subsequently, a Presidential
Declaration for public assistance only was received for
the Commonwealth of Virginia; and on March 21, 1994,
Council adopted Resolution No. 31928-032194 which
authorized emergency powers to the City Manager as
Director of Emergency Services, to the Director of
Finance as the City's Fiscal Agent, and to the Budget
Administrator as the Applicant's Agent.
It was further advised that a Federal/State Damage
Survey Inspection Team visited the City of Roanoke for
damage assessment on April 1 and April 7 and 8, 1994;
that damage survey reports are anticipated to be
completed for Roanoke prior to April 29, 1994; and
Designation of Applicant's Agent Resolution (FEMA Form
90-63, MAR-I) must be completed and forwarded to the
Federal Emergency Management Agency, District Field
Office, in order to apply for Federal disaster relief
funding.
The City Manager recommended that Council affirm the
designation of Diane $. Akers, Budget Administrator, as
Applicant's Agent for the City of Roanoke to execute and
submit appropriate documentation and information
regarding Federal and State reimbursement.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#31957-042594) A RESOLUTION granting authority to
apply for disaster relief and to provide assurances
required in connection with such disaster relief.
(For full text of Resolution, see Resolution Book No. 56,
page 48.)
Mrs. Bowles moved the adoption of Resolution No.
31957-042594. The motion was seconded by Mr. McCadden
and adopted by the following vote:
129
ACTION:
AYES: Council Members White, Bowles,
Harvey, McCadden and Mayor Bowers-
NAYS: None
Edwards,
6.
-0.
(Council Member Musser was absent.)
STATE HiGHWAYS-LEGiSLATION-PLANNING-INDUSTRIES-
ECONOMIC DEVELOPMENT-TRAFFIC: The City Manager submitted
a written report in connection with the Transamerica
Transportation Corridor (TTC) advising that a
communication from the Mayor was referred to the City
Manager by Council on Monday, January 3, 1994, for
consideration and recommendation. He presented
background information in connection with the TTC and
pointed out that currently the following four technology
alternatives have been selected for further study:
Technology Alternative A:
Technology Alternative B:
Technology Alternative C:
Technology Alternative D:
Upgraded Highway
Upgraded Rail
Super-highway and
Truckwa¥
Very High Speed
Fixed Guideway
The City Manager recommended that Council adopt a
measure in support of an alignment for the Transamerica
Transportation Corridor in close proximity to Roanoke and
on an alignment that would generally follow 1-64 to U. S.
Route 220 south to U. S. Route 460 to Lynchburg and
onward to Norfolk; and that other localities and
interested parties along the proposed alignment be
encouraged to take similar positions endorsing
development of the TTC along this proposed corridor.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#31958-042594) A RESOLUTION supporting alignment
of the Transamerica Transportation Corridor in close
proximity to the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 56,
page 49.)
Mr. McCadden moved the adoption of Resolution No.
31958-042594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
130
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers 6.
NAYS: None-- 0.
(Council Member Musser was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance
submitted the financial report for the City of Roanoke
for the month of March 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. McCadden moved that the financial report be
received and filed. The motion was seconded by Mr. White
and adopted.
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS-CITY PROPERTY-
HOUSING/AUTHORITY-INDUSTRIES-GRANTS-ECONOMIC DEVELOPMENT-
STREETS AND ALLEYS: Council Member White, Chairperson of
a committee appointed by the Mayor to tabulate bids
received for improvements to the Deanwood Industrial Park
area, presented a written report on behalf of the
Committee, recommending that Council approve the
following actions:
authorize the City Manager to enter into a
unit price contract for improvements to
Connecticut Avenue, in a form to be approved
by the City Attorney, with Adams Construction
Co., in the amount of $98,493.75, and 120
consecutive calendar days for completion of
the work;
authorize the Director of Finance to transfer
$99,196.00 from Account No. 035-093-9330-5131,
to an account in the Grant Fund entitled,
"Deanwood Industrial Park Improvements":
Contract
Contingency
Total
$98,493.75
702.25
$99,196.00
reject all other bids received by the City.
131
ACTION:
ACTION:
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#31959-042594) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 51.)
Mr. White moved the adoption of Ordinance No. 31959-
042594. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White,
Harvey, McCadden and Mayor Bowers .......
Bowles, Edwards,
6.
NAYS: None.
Oe
(Council Member Musser was absent.)
Mr. White offered the following emergency ordinance:
(#31960-042594) AN ORDINANCE accepting the bid of
Adams Construction Company for improvements to
Connecticut Avenue, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 52.)
Mr. White moved the adoption of Ordinance No. 31960-
042594. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White,
Harvey, McCadden and Mayor Bowers
NAYS: None ..............
Bowles, Edwards,
(Council Member Musser was absent.)
132
ACTION:
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
SEGREGATION/INTEGRATION-ACTS OF ACKNOWLEDGEMENT-
ROANOKE SYMPHONY ORCHESTRA-DECEASED PERSONS: Mr. Harvey
offered the following resolution:
(#31961-042594) A RESOLUTION memorializing the late
Arthur Taubman.
(For full text of Resolution, see Resolution Book No. 56,
page 53.)
Mr. Harvey moved the adoption of Resolution No.
31961-042594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers 6.
NAYS: None-- 0.
(Council Member Musser was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-ROANOKE NEIGHBORHOOD
PARTNERSHIP-NEIGHBORHOOD ORGANIZATIONS: Mr. White moved
that the City Attorney be requested to prepare the proper
measure congratulating the Northwest Neighborhood
Environmental Organization upon receipt of the 1994
President's Volunteer Action Award. The motion was
second by Mr. McCadden and adopted.
OTHER HEARINGS OF CITIZENS: None.
At 2:25 p.m., the Mayor declared the meeting in
recess.
At 3:33 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
133
ACTION:
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles,
Harvey, McCadden and Mayor Bowers .............
NAYS: None
Edwards,
6.
-0.
(Council Member Musser was absent.)
There being no further business, the Mayor declared
meeting adjourned at 3:35 p.m.
the
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Mayor
134
SPECIAL MEETING
ROANOKE CITY COUNCIL
April 25, 1994
7:00 p.m.
The Council of the City of Roanoke met in special session on
Monday, April 25, 1994, at 7:00 p.m., in the Auditorium of William
Fleming High School, 3649 Ferncliff Avenue, N. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, William White,
Sr., and Mayor David A. Bowers 6.
ABSENT: Council Member Howard E. Musser ....
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Rltchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BUDGET-TAXES: The Mayor advised that the purpose of the
special meeting was to hear comments of citizens with regard to the
real estate tax rate for fiscal year 1994-95. He further advised
that the City Manager has recommended that the real estate tax rate
remain at $1.23 per $100.00 of assessed value.
Notice of advertisement of the public hearing was published in
the Roanoke Times & World-News on Monday, April 18, 1994, and in
the Roanoke Tribune on Thursday, April 21, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
Mayor Bowers stated that it was a privilege for Elected and
Administrative Officials of the City of Roanoke to host the public
hearing to receive comments and/or remarks of citizens with regard
to the real property tax levy in the City of Roanoke, and based on
the proposed real property tax rate and changes in other revenues,
the total budget of the City of Roanoke will exceed last year's by
5.47 per cent.
The Mayor inquired if there were persons in attendance who
would like to address Council with regard to the City's real
property tax levy; whereupon Mr. Charles D. Russell, 3815 Sunrise
Avenue, N. W., appeared before Council and inquired about the
135
formula used by the City for calculating real property assessments.
He called attention to a home in his neighborhood that contains
3,600 square feet of living space compared to his home which
contains 952 square feet, and according to his calculations, the
assessment on his property is based on 68 cents per square foot
compared to the larger house which is based on at 41 cents per
square foot. He stated that it would appear that the square
footage for the smaller house would be calculated at a lesser rate
than the square footage for the larger house.
Mr. Harvey moved that the remarks of Mr. Russell be referred
to the Director of Real Estate Valuation for appropriate response.
The motion was seconded by Mr. White and adopted.
No other persons wishing to be heard on the real property tax
levy, the Mayor declared the special meeting adjourned at 7:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Mayor
136
SPECIAL MEETING
ROANOKE CITY COUNCIL
April 25, 1994
7:15 p.m.
The Council of the City of Roanoke met in special session on
Monday, April 25, 1994, at 7:15 p.m., in the Auditorium of William
Fleming High School, 3649 Ferncliff Avenue, N. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, William White,
Sr., and Mayor David A. Bowers 6.
ABSENT: Council Member Howard E. Musser-
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
BUDGET: The Mayor advised that the purpose of the special
meeting was to hear comments of citizens with regard to the City
Manager's recommended budget for fiscal year 1994-95.
Notice of advertisement of the public hearing was published in
the Roanoke Times & World-News on Monday, April 18, 1994, and in
the Roanoke Tribune on Thursday, April 21, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor further advised that it was a privilege for Elected
and Administrative Officials of the City of Roanoke to host the
public hearing on the Roanoke City Budget for fiscal year 1994-95.
He explained that in accordance with requirements of Section 33 of
the Roanoke City Charter pertaining to the annual budget, the City
Manager has recommended a balanced fiscal year 1994-95 General Fund
budget totalling $136,811,536.00, advising that the recommended
budget accomplishes six primary funding goals, i.e.: (1) protection
of the City's financial stability and integrity, (2) funding of pay
raises for employees to retain regional competitiveness, (3)
limiting financial burden on City residents through no additional
reductions in services to Roanoke's citizens, (4) full funding of
employee group life insurance premiums, (5) full funding of
increased landfill dumping fees -- the second of three successive
annual increases, and (6) full funding of the School Board's basic
budget.
137
The Mayor pointed out that the City Clerk had arranged for
citizens to register to speak, and they would be recognized in the
order in which they had registered.
The following persons addressed Council:
Lucian Y. Grove, representing Center In The Square, reviewed
information with regard to budget figures, children's programs, and
a comparison of Center In The Square to other cultural
organizations in the Commonwealth of Virginia. He expressed
appreciation for Council's continued support, for without Council's
past assistance, the facility would not have attained its present
level of success, and it would not be a destination point for
tourists, school children, area families and visiting business
prospects. He stated that Center In the Square will continue to do
its part to help make Roanoke a great place to live and to raise a
family and to insure that residents are provided with a quality
cultural life, education and entertainment. He further stated that
people from all walks of life visit the facility, and the
organizations housed in Center In The Square serve a diverse public
with a vast array of programs. He added that Center In The Square
is an anchor for the City Market just as a large department store
acts as an anchor for a shopping mall, and market merchants praise
Center In The Square and the City partnership with saving the
downtown market area. He stated that Center In The Square has,
from the very beginning, been in partnership with the City of
Roanoke, and the organization would like for this partnership to
continue, and urged that Council support the 1994-95 budget request
of Center In The Square, in the amount of $150,000.00. He conceded
that it is known that Council cannot fund every need at the
requested level, but asked that Council consider Center In The
Square and its cultural contribution as a vital factor in the
continuing growth of the City of Roanoke.
Upon question, Mr. Grove clarified that the State will
contribute $300,000.00, and the City Manager has recommended that
the City contribute $150,000.00; whereupon, Mr. Harvey inquired as
to the amount of funds contributed by Roanoke County, to which
question Mr. Grove responded that Roanoke County is proposing to
contribute $20,000.00 in fiscal year 1994-95.
Mr. Harvey expressed concern that once again the City is
appropriating the "lion's share" of the money, and he hoped that
there will be an equal and fair level of funding of these types of
organizations between localities in the Roanoke Valley in the near
future.
The Mayor advised that he has issued a challenge to the City
Council and to the City Administration that the citizens of Roanoke
want their City to be first in regionalism, first in Valley
cooperation, and first in Valley responsibility. In relationship
138
to funding of Center In The Square by local area governmental
jurisdictions, he inquired as to the City's ranking, to which Mr.
Grove responded that the City of Roanoke is ranked number one in
funding.
James B. Evans, President, Board of Directors, Virginia Museum
of Transportation, expressed appreciation to the City of Roanoke
for its constant support and commitment to the Transportation
Museum, advising that the Museum is proud to maintain and exhibit
many artifacts that are owned by the City of Roanoke; and members
of the Board of Directors strive to create a greater economic
effect on tourism for Roanoke by creating programs, exhibits and a
facility that will provide wide visitor appeal. He requested that
Council support the Transportation Museum's appropriation request
of $75,000.00 for fiscal year 1994-95 which will continue efforts
to develop educational programs and activities for Roanoke's school
age children to help them better understand Roanoke's rich
transportation heritage. He advised that because of the City's
support, design professionals have completed plans for a hands on
exhibit area which was largely completed in March that interprets
the principals of motion, physics, and mechanical engineering and
because of the City's continued support, the entire project should
be completed by early 1995 and will enable the area to serve as a
prototype for other industrial museums. He stated that initiatives
continue in order to build a resource library which will be an
asset to school teachers, as well as high school and college
students; and the outreach program to City Schools allows staff to
prepare students for their visit to the Transportation Museum.
Additionally, he stated that the Museum has a significant
collection of rare architectural drawings, films, photographs and
books, all of which help to develop a strong resource library that
will serve as an excellent educational source for students,
teachers and interested citizens. He stated that the Museum's
collection includes the most comprehensive display of diesel
locomotives in the United States insofar as automobiles, trucks,
horse drawn vehicles, airplanes and buses. He stated that the
overall site plan for the Museum was recently completed and
construction work will soon commence on what is thought to be an
exciting cultural attraction and economic stimulus for the City of
Roanoke. In concluding, he advised that the City's continued
support from year to year has enabled the Virginia Museum of
Transportation to both preserve and expand exhibits and with the
City's continued funding, the Museum will make significant strides
toward attaining its goals of becoming an educational resource and
premier historic attraction for the City of Roanoke and the
Commonwealth of Virginia.
Gerald L. Carter, President, Roanoke Valley Convention and
Visitors Bureau, appeared before Council in support of additional
funds requested by the Convention and Visitors Bureau. He
introduced Martha A. Mackey, Executive Director, Roanoke Valley
139
Convention and Visitors Bureau, who advised that the City of
Roanoke has taken the leadership role in funding the Convention and
Visitors Bureau. She pointed out that in this year's budget, as in
previous years, the Bureau is requesting a percentage based upon
tax revenues received and of that percentage, Roanoke City receives
65 per cent, Roanoke County receives 25 per cent and the City of
Salem receives ten per cent; therefore, the Convention and Visitors
Bureau is requesting $650,000.00 from Roanoke City (the City
Manager recommended $500,000.00), $250,000.00 from Roanoke County
and $100,000.00 from the City of Salem. She added that she was
approached earlier in the evening by an individual to clarify a
question in regard to advertising that was coordinated last year by
the Convention and Visitors Bureau for the Hotel Roanoke Conference
Center. She explained that the Convention Bureau was asked to
perform certain tasks under the contract for advertising the
Conference Center, and she assured Council that the Convention
Bureau performed its task over and above the financial commitment
that was requested insofar as printing, advertising, labor, etc.
She stated that Convention Bureau attorneys advised that by
dedicating a portion of their budget to the Conference Center,
which is managed by Doubletree, the Convention Bureau's 501 (c)(6)
status may be jeopardized by showing a competitive advantage to the
Conference Center, and attorneys suggested that the Convention
Bureau distance itself from directly targeting its monies for
specific properties; however, the Convention Bureau intends to do
"destination advertising", which all destination marketing
organizations perform. She explained that in the proposed budget,
convention destination advertising well exceeds leisure
advertising, which means that sales efforts will be supported by
advertising. She stated that the Convention Bureau was requested
by City Council's appointees to the Board of Directors to engage in
a strategic plan through Virginia Polytechnic Institute and State
University which was approved by the Board of Directors, and a
strategic plan was prepared by Virginia Tech which was followed by
a work plan for next year. She advised that a study is of no use
without a plan of action, that a plan of action is in place,
however, a plan of action is of no advantage without the foundation
of support of financial means. She stated that the Convention
Bureau is pleased to be one of the few organizations that has an
opportunity to make money for the City of Roanoke by generating
more taxes to fund the vitally important programs of the City. She
requested that Council consider raising the City's contribution by
$150,000.00, for a total of $650,000.00, in fiscal year 1994-95 to
the Roanoke Valley Convention and Visitors Bureau.
Upon question, Ms. Mackey responded that the City has always
been first in funding for the Roanoke Valley Convention and
Visitors Bureau and the City has received the "lion's share" of tax
revenues.
140
Upon question, Mr. Evans advised that the City of Roanoke has
been first in funding for the Virginia Museum of Transportation.
Audrey M. Wheaton, Vice-President, Board of Directors, the
Harrison Museum of African-American Culture, expressed appreciation
to the City Manager for recommending the same level of support,
$85,000.00, for the Harrison Museum that was appropriated in fiscal
year 1993-1994, and expressed appreciation to the City for its
support over the past eight years. She advised that in August
1993, the Museum hosted the African-American Museum's Annual
Conference and received rave reviews which brought many people into
the Roanoke Valley; that the oral history project will continue,
and the Henry Street Heritage Festival will celebrate its tenth
year on September 24. She stated that the Harrison Museum is
currently hosting the high school art exhibit for the fourth
consecutive year, the new gift store opened in February 1994,
travelling exhibits were conducted including an exhibit on local
heros which was held in cooperation with the Roanoke Valley History
Museum, as well as a free standing exhibit, and a travelling trunk
containing African artifacts and musical instruments should be
ready in the fall to be taken to the elementary schools. She added
that the Harrison Museum is progressing well, but it needs the
continued support of Roanoke City and requested that Council fund
the Museum at the recommended level of $85,000.00 for fiscal year
1994-95.
Melody S. Stovall, Executive Director, Harrison Museum of
African-American Culture, expressed appreciation for Council's
cooperation and support over the past eight years. She advised
that because of the City of Roanoke and the support that the
Harrison Museum has received, it has been able to accomplish
remarkable things with a small staff and support volunteers. She
advised that the City of Roanoke is number one in funding of the
Harrison Museum of African-American Culture.
Mildred P. Willis, President of the Alliance for the Mentally
Ill of the Roanoke Valley, which is comprised of families and
friends of the mentally ill and the mentally ill themselves,
advised that the goal of the Alliance is to improve the quality of
life for those afflicted with chronic mental illness. She pointed
out that the Alliance would like to bring to Council's attention
the need for services for those City residents who suffer from
mental illness. She noted that case managers are needed to see
mental health consumers as frequently as required in their
residential settings, whether they be parental homes, homes for
adults, or their own apartments or homes; that emergency services
staff is needed to respond promptly where a crisis is occurring in
order to collaborate with police at the site, to support police in
their efforts and to begin assessment of the mental health consumer
141
in the situation; that vocational opportunities are needed for
those who had an onset of illness prior to completing school or
establishing a vocation and for those who wish to return to the
work force but need assistance in doing so; and affordable housing,
including congregate living with support and supervision, is needed
to provide a decent environment and to insure that relapse does not
occur. She advised that Council has the power in setting the
budget for Roanoke City to make these needs a reality with dollars,
and the Alliance for the Mentally Ill requests that Council fund
the organization at the level requested by Blue Ridge Community
Services which is the agency responsible for delivering these
needed services. She pointed out that Roanoke City is the number
one contributor to the Alliance for the Mentally Ill of the Roanoke
Valley.
(The City Manager recommended that $326,374.00 be included in
fiscal year 1994-95 budget for Blue Ridge Community Services.)
Amy D. Lowman, 2633 Westhampton Avenue, S. W., Member of the
Board of Directors, Blue Ridge Community Services, appeared before
Council in support of the request of the agency for allocation of
funds for fiscal year 1994-95. She advised that the organization
provides mental health, mental retardation and substance abuse
services to the citizens of the Counties of Botetourt, Craig and
Roanoke and the Cities of Roanoke and Salem. She stated that the
funding request of Blue Ridge Community Services was prepared in
accordance with the local match policy which calls for matching all
State funds at a 90/10 ratio with local tax dollars, and the
requested allocation represents the amount of funds necessary to
maintain all programs at the current level of service. She advised
that Blue Ridge Community Services provided mental health, mental
retardation and substance abuse treatment or counseling services to
4,736 Roanoke City residents during the fiscal year which ended in
June 1993, and the value of these services was $6,102,534.00, which
represents $19.36 in services for each local match dollar provided
by the City. She further advised that for fiscal year 1994, the
City allocated $315,252.00 in local tax dollars to Blue Ridge
Community Services, and the agency has requested an allocation of
$411,568.00 for fiscal year 1994-95, and an appropriation in a
lesser amount than was requested will jeopardize State funds and
existing service delivery. She stated that the unmet needs of
clients throughout the system are staggering and society cannot
continue to deny individuals with mental disabilities the services
they need to enable them to live successfully in their community.
On behalf of Roanoke City citizens who continue to benefit from the
services of Blue Ridge Community Services, she expressed
appreciation to the City of Roanoke.
142
Edward L. Crawford, Route 1, Union Hall, Virginia, Roanoke
City Firefighter, expressed appreciation for the proposed pay
increase that City employees will receive on July 1. He raised
questions in regard the EMT Salary Supplement and the HAZ-MAT
Supplement, and advised that the supplement covers 42 Fire
Department employees for six months. He spoke in connection with
an evaluation by the City of the $100.00 monthly supplement
received by firefighters for their service as EMT responders, and
explained that firefighters understood when they involved
themselves in the program three years ago that the program and the
$100.00 per month supplement would be evaluated; however, since the
program was initiated, 150 firefighters have been trained to this
level and the services of only 50 firefighters are currently being
used. He addressed the urgency of bringing all fire engine
companies on line to support emergency services in the City. He
added that firefighters have tried to deliver the services in good
faith, but expressed frustration in connection with the amount of
time it has taken for the City to review the salary supplement
issue. He explained that added duties for firefighters have
created additional physical stress due to risk and responsibilities
associated with the amount of time and training which is required
to retain the necessary certification as EMT responders, and
firefighters are now being asked to continue to serve as emergency
medical technicians for another seven month period while the
evaluation takes place at no additional salary supplement. He
requested that Council instruct the City Administration to address
the salary supplement issue and not keep firefighters in suspense
any longer.
The Mayor raised a question as to whether or not the mutual
aid pact for emergency medical services with other Roanoke Valley
jurisdictions allows for the charging of fees for services rendered
to citizens residing outside of the corporate limits of the City of
Roanoke, and requested that he be provided with a response either
during or shortly after 1994-95 budget study.
The Mayor inquired if there were other persons in attendance
who wished to be heard. There being none, the Mayor declared the
meeting adjourned at 8:10 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August 8, 1994
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #15-110-178
Mr. H. B. Ewert
2418 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Ewert:
Your communication tendering your resignation as a Commissioner of the City of
Roanoke Redevelopment and Housing Authority Board of Commissioners, was before
the Council of the City of Roanoke at a regular meeting held on Monday, August 8,
1994.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for the
services you have rendered to the City of Roanoke as a Commissioner of the Roanoke
Redevelopment and Housing Authority. Please find enclosed a Certificate of
Appreciation issued by the Mayor on behalf of the Members of the Roanoke City
Council.
Sincerely, p~~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Willis M. Anderson, Chair, City of Roanoke Redevelopment and Housing
Authority, 2535 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Sandra H. Eakin, Deputy City Clerk
2418 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
August 3, 1994
The Honorable Mayor and Members
of Roanoke City Council
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Dear Members of Council:
Thank you for the opportunity to serve as a member of the City of Roanoke
Redevelopment and Housing Authority Board of Commissioners.
Because of the recent move of my family to Charlottesville, I will need to resign my
position on the Board.
Best wishes to you and the citizens of Roanoke in your efforts to improve the quality
of life in the City of Roanoke.
Sincerely,
H. Bern Ewert
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #15-110-230
Mimi Hodgin, Chair
Roanoke Arts Commission
805 Virginia Avenue
Salem, Virginia 24153
Dear Ms. Hodgin:
This is to advise you that Ann L. Weinstein has qualified as a member of the Roanoke
Arts Commission for a term of three years ending June 30, 1997.
Sincerely, ~O~n~.-~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
IFil '11 1'113
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ann L. Weinstein, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Arts Commission for a term of three years ending June 30, 1997, according to the best
of my ability. So help me God.
Subscribed and sworn to before me this ~0 day of~--~. 1994.
ARTHUR B. CRUSH, III, CLERK
BY ~~ ~~, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #15-110-304
Thomas H. Miller, Chair
Youth Services Citizen Board
3429 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Miller:
This is to advise you that Elvah D. Taylor has qualified as a member of the Youth
Services Citizen Board for a term ending May 31, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Marion Vaughn-Howard, Youth Planner
Sandra H. Eakin, Deputy City Clerk
'94
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elvah D. Taylor, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board for a term ending May 31, 1997, according to the best of my ability. So
help me God.
Subscribed and sworn to before me this,:~c~j day of~~.~_ 1994. ARTHUR B. CRUSH, III, CLERK
BY ¢ '~)-? -']~-I x~r)~~ .DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #15-110-200-326
Wendy Wingo, Chair
Fifth Planning District Commission
2875 Oakwood Road
Troutville, Virginia 24175
Dear Ms. Wingo:
This is to advise you that J. Lee E. Osborne has qualified as a member of the Fifth
Planning District Commission for a term of three years ending June 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Wayne G. Strickland, Executive Director, Fifth Planning District
Commission, P. O. Box 2569, Roanoke, Virginia 24010
John R. Marlles, Chief, Planning and Community Development
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, J. Lee E. Osbome, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the Fifth
Planning District Commission for a term of three years ending June 30, 1997, according to the
best of my ability. So help me God.
Subscribed and swom to before me thisc~ ~/
dayo~T, cc~// 1994.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE ·
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #15-110-450
J. Granger Macfarlane, Chair
Economic Development Commission
2402 Woodcliff Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Macfarlane:
This is to advise you that John S. Edwards has qualified as a member of the Economic
Development Commission for a term of three years ending June 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc;
Brian J. Wishneff, Secretary, Economic Development Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John S. Edwards, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Economic Development Commission for a term of three years ending June 30, 1997, according
to the best of my ability. So help me God.
Subscribed and swom to before me this c~ day of~ 1994.
ARTHUR B. CRUSH, III, CLERK
'94
Roanoke, Virginia
August 8, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Please reserve space on Council's Agenda Monday, August 8, 1994,
for a briefing on the 23rd Judicial District Juvenile Drug Dealer's
Intervention Program.
Respectfully submitted,
W .~o~er~He~ ~
City Manager
WRH:gr
23rd JUDICIAL DISTRICT DRUG DEALERS' PROGRAMg~
Anti-Drug Abuse Act 1988
Grant #94-A8530AD
PROJECT DESCRIPTION NARRATIVE
Pro.ram Title: 23RD JUDICIAL DISTRICT DRUG DEALERS' PROGRAM
Needs Justification:
An area requiring attention concerns community-based services for
youth involved in the sale and distribution of illegal drugs. A
report recently released by the Department of Criminal Justice
Services indicated that the arrest rate for drug crimes involving
substances such as cocaine and heroin increased 280 percent in
the years 1986 to 1989. On a national basis, the Profile has
shifted from crimes involving marijuana, which represented 80
percent of all drug arrests in 1980, showing a decline to 40
percent of drug arrests in 1990. Correspondingly, arrests
involving Schedule I or II drugs climbed from 8 percent of drug
arrests in 1980 to over 50 percent in 1990. An analysis conduct-
ed by the National Center for Juvenile Justice examined the
disproportionate rise in African-American and Hispanic youth
among those held in short-term, public juvenile detention facili-
ties. Their findings indicated that drug distribution charges
were the main reason behind the fact that minority youth
accounted for full 2/3 of an overall 15 percent increase in
detentions in the years 1985 to 1987. The study also reported
that nonwhites were detained at a higher rate than whites when
charged with drug trafficking and possession, among other offens-
es. Additionally, it seems that juvenile courts have changed how
they respond to drug cases. The new trend includes greater rates
of detention, particularly for minority offenders. Other studies
indicate that these patterns are most strongly related to the
distribution of the "crack" form of cocaine, a relatively recent
phenomenon.
As these findings suggest, the impact of this growth in drug
related offenses and the courts' increasingly stringent response
is felt across the juvenile justice system. These unprecedented
increases in drug offenses have created backlogs in the courts
and have contributed significantly to overcrowding currently
found in both adult and juvenile facilities. This is particular-
ly acute in juvenile detention centers in densely populated urban
areas where drug offenses are most concentrated.
The DCJS report also focused on the age distribution of drug
offenders which has shown a dramatic shift toward juvenile
involvement. In 1982, juveniles comprised less than one percent
of those arrested for the sale of a Schedule I or II substance.
In 1990, that figure was ten percent. Dealing with this popula-
tion presents special challenges to the juvenile justice system.
Data from the Department of Youth and Family Services shows that
in calendar year 1990, offenses related to the sale of drugs
totaled 1,124 or about 3/4 of one percent of the total com-
plaints. These offenses under the Virginia Juvenile Justice
Information System or VAJJIS were sale and/or distribution of
drugs; possession of a dangerous substance with intent to sell;
and felony possession of a dangerous substance. While this may
seem like a relatively small number, the figures take on a
different slant when we examine the number of youth committed to
the state for these offenses. During fiscal year 1991 which
ended on June 30 of this year, 1,302 juveniles were placed in
direct care, that is committed for drug dealing offenses, repre-
senting approximately six percent of the total committed popula-
tion.
In the 23rd Judicial District, the majority of the youth inter-
cepted, charged and processed with drug dealing in this community
are African-American males, ages ranging from 12 to 17.5 years.
In 1993, 34 minority males were charged with possession with
intent to distribute illegal substances. An increase of 38% is
projected for the year 1994.
These youths come from single-headed households, with 99% with a
female in that role. The families traditionally experience
economic hardship, have difficulty in providing supervision and
have limited skills in parenting.
These youths display significant dysfunction in many areas of
their lives including school. Sixty-nine percent have repeated
one or more grades and forty-seven percent have been labeled or
identified as LD (Learning Disabled) or ED (Emotionally Dis-
turbed). One hundred percent are chronically truant from the
school setting and are therefore missing the opportunity to
acquire the very basic skills both academically and vocationally.
These youths present a danger to themselves and to the community
based upon the violence prone nature of drug dealing. This
community has experienced an increase in violent crimes committed
by juveniles and much of that increase can be attributed to the
drug trade. Since 1992, three African-American males have
committed murder as a result of drug dealing activity. 'The
incidence of other violence, criminal behavior related to drug
trafficking has increased 74 percent since 1992.
In addition, 69 percent of these youths use illegal substances.
There is also indication that the parents, siblings and signifi-
cant persons in the youths' lives are involved in substance abuse
and are either benefiting from this activity financially or
chemically.
Historically, this target population has received probation or
commitment to DYFS as disposition. Conventional probation lacks
the capacity for intensive contact/involvement demanded by this
population. Commitment removes the youth from the home where
that youth needs to learn to function the most. Locally, funding
has not been available to assist in the development of an inter-
mediate alternative.
This population requires consistent coordination among all youth
serving agencies beyond that which currently exists. The exist-
ing alternative educational settings, structured recreational
activities, substance abuse services and vocational alternatives
needs to be programmatically enhanced to meet the demands of this
caseload. The consequences of these gaps or lack of coordination
can be seen in the failure of conventional probation to reduce
recidivism or the commitment of first offenders. This under-
scores and highlights the need for a different and specialized
approach for this unique, demanding and growing population. The
proposed project will be a means to pull together community
resources and strengthen existing services.
GOALS AND OBJECTIVES
To reduce the number of youth committed to the Department of
Youth and Family Services for charges relating to either the
sale or possession with intent to distribute an imitation or
controlled substance or a reduced charge of possession which
indicates trafficking (hereafter referred to as program
specific charges).
Objectives
(1)
To screen all cases with drug charges for admission to
the program.
(2) To have 10-12 youths participate in the program at one
time.
3
(3)
(4)
(5)
To have 34% successfully graduate from the program by
meeting the criteria established in the Admission and
Discharge section.
To decrease by 50% the number of youths committed to
the Department of Youth and Family Services for program
specific charges by retaining them in the community in
the program.
To decrease the number of recidivist for program
specific charges by 50%.
Goal #2
To develop a pilot program which demonstrates comprehensive,
integrated and collaborative methods of delivering intensive
services and supervision.
Objectives
(1)
To provide participants and parents a specified number
of sessions of parenting groups, peer groups and in-
home counseling.
(2)
To provide a comprehensive substance abuse education
course and demonstrate increased knowledge of the
subject.
(3)
To develop an individualized treatment for each
participant. Individual needs will be determined by
the referral information and will be assessed on an
ongoing basis in the program.
(4)
To provide increased exposure to culturally relevant
material through existing community resources in a
group format.
(5)
To ensure that all participants are in school, employed
or in vocational training.
(6)
To provide legitimate and rewarding recreational,
educational and social activities.
(7)
To provide intensive supervision and monitoring includ-
ing the use of electronic monitoring as appropriate.
(8)
(9)
(lO)
(11)
(i2)
To encourage and promote parental responsibility and
accountability for monitoring the behavior of their
children.
To ensure that 100% of those admitted to the program
will be screened by an appropriate and recognized means
of detecting substance/chemical involvement.
To ensure that 100% of those admitted to the program
will receive substance abuse education in a peer group
format.
To provide appropriate treatment interventions as
deemed necessary and appropriate for client and family
by linkage to appropriate community resources.
To provide access to psychological evaluation, con-
sultation and any indicated therapeutic interventions.
Goal ~3
To involve the community in the juvenile justice process and
to increase the community's awareness and ownership of the
problem in finding a resolution.
Objectives
(1)
To have participants perform community service prefera-
bly in neighborhoods most affected by drug trafficking
and drug use in order to increase youth's awareness of
his or her community's needs and to provide for repara-
tion to that community.
(2)
To successfully implement an utilize a multi-
disciplinary advisory board.
(3)
To discourage and replace income-generating behavior of
the participants by working with businesses (public/
private) to explore development of legitimate business
enterprises.
(4)
To contract with community providers to enhance
community awareness and expertise.
(5)
To provide mentors from the community to model behavior
and to assist youths in identifying long-term goals.
5
PROGRAM DESIGN
The 23rd Judicial District Community-Based Drug Dealers' Program
is designed to meet the needs of a special population of
individuals convicted of trafficking drugs. These individuals
are residents of Roanoke County, City of Salem, or Roanoke City.
This program is a program designed as a part of the services
rendered by the Court Service Units in the 23rd Judicial
District. It is not a "stand alone" program and is dependent
upon the staff of the Court Service Units in order to meet the
program's goals and objectives. Collaboration between the Court
Service Units' staff and program personnel is considered
essential since all referrals to the program will be generated
from what is within the unit and will receive supervision and
coordination from the unit.
Potential candidates for the program will be referred to a single
designated probation counselor in Roanoke City or in the Roanoke
County/Salem Court Service Units. Program staff will interview
the child and parent(s) to determine eligibility and appropriate-
ness for admission to the program. The case will be presented to
the Advisory Board for approval and then to the court for an
order of participation. Weekly staffings between the program
staff and the Court Service Unit staff, including the supervising
probation counselor, will be held to coordinate case management
and service plan goals. Other Court Service Unit staff will be
utilized to provide program participants psychological services,
substance abuse services and family counseling services as needed
or indicated.
The substance abuse counselor assigned to the 23rd District Court
Service Unit shall provide substance abuse screening upon
admission into the program and specialized substance abuse
counseling that is necessary in addition to that which is being
met by the program itself. Such substance abuse counseling may
include educational sessions for both the juvenile and his/her
family.
The court psychologist assigned to the 23rd District Court
Service Unit shall provide psychological evaluation and services
as indicated by the participant's individualized service plan
during his/her participation in the drug dealers' program.
Upon release from the program, if continual services are ordered,
the cases will be assigned to Court Service Unit personnel for
follow-up and aftercare components of this program.
23RD JUDICIAL DISTRICT DRUG DEAL~S' PROGRAM
ADVISORY BOARD
Mr. William B. Leaman
Regional Manager
Department of Youth and Family Services
5427 Peters Creek Road, Suite 300
Roanoke, Virginia 24019-3339
Mr. Michael J. Lazzuri
Director of Court Services
23rd Judicial District CSU
P. O. Box 1374
Salem, Virginia 24153
Mr. Gary Conway
Director of Court Serices
23-A Judicial District CSU
P. O. Box 112
Roanoke, Virginia 24002
Ms. M. Virginia Brobeck
Probation Supervisor
23-A Judicial District CSU
P. O. Box 112
Roanoke, Virginia 24002
(Chairperson)
Mr. Fred Fox
Probation Supervisor
23rd Judicial District CSU
P. O. Box 1374
Salem, Virginia 24153
(Alternate)
Mr. Jerry S. Majnich
Probation Supervisor
23-A Judicial District CSU
P. O. Box 112
Roanoke, Virginia 24002
Lieutenant Steve Lugar
Roanoke City Police Department
309 Third Street, S.W.
Roanoke, Virginia 24011
Ms. Marion Crenshaw
Youth Coordinator
Office on Youth
215 Church Avenue
Roanoke, Virginia 24011
- 2 -
Mr. Stuart Israel
Executive Director of Trust
Administrative Offices
Professional Park Office
4502 Starkey Road, Suite 102
Roanoke, Virginia 24015
Onzlee Ware, Esquire
Shenandoah Building, Suite 118
Roanoke, Virginia 24011
Ms. Annie Harman
Executive for Student Services
and Alternative Programs
P. O. Box 13145
Roanoke, Virginia 24031
Mr. George Miller
William Fleming High School
3649 Ferncliff Avenue
Roanoke, Virginia 24017
Mr. Charles I. Lunsford, II
Route 4, P. O. Box 509
Moneta, Virginia 24121
Ms. Diane V. Brogan
Senior Probation Officer
23rd Judicial District CSU
P. O. Box 112
Roanoke, Virginia 24002
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #5-72-76-236-304-305
Bruce C. Morris, Director
Virginia Department of
Criminal Justice Services
805 E. Broad Street
Richmond, Virginia 23219
Dear Mr. Morris:
I am enclosing copy of Resolution No. 32135-080894 authorizing acceptance of a 23rd
Judicial District Juvenile Drug Dealers' Intervention Program Grant from the
Virginia Department of Criminal Justice Services, in the amount of $38,625.00; and
authorizing execution of any and all necessary documents to comply with terms and
conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto. Resolution No. 32135-080894 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32135-080894.
A RESOLUTION authorizing acceptance of a 23rd Judicial
District Juvenile Drug Dealers' Intervention Program Grant from the
Virginia Department of Criminal Justice Services on behalf of the
City, authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant and applicable
laws, regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The 23rd Judicial District Juvenile Drug Dealers'
Intervention Program Grant from the Virginia Department of Criminal
Justice Services, in the amount of $38,625.00, as set forth in the
City Manager's report dated August 8, 1994, is hereby ACCEPTED.
2. W. Robert Herbert, City Manager, or his designee, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant. All documents shall
be approved by the City Attorney.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of August, 1994.
No. 32134-080894.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Grant and General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Grant and General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Grant Fund
ADDropriatioD~
Health and Welfare
23rd Judicial District Drug Dealers Grant (1-5)...
Revenue
Health and Welfare
23rd Judicial District Drug Dealers Grant (6-7)...
General Fund
Judicial Administration
Juvenile and Domestic Relations Court (8) .........
Nondepartmental
Transfers to Other Funds (9) ......................
1) Regular Employee
Salaries (035-054-5162-1002) $ 27,854
$ 1,890,509
55,013
$ 1,890,509
55,013
$ 3,626,901
129,539
47,162,800
46,339,114
2) Fees for
Professional
Services
3) Local Mileage
4) Administrative
Supplies
5) Furniture and
Equipment
(>50o)
6) State Funds
7) Local Match
8) Residential/
Detention
Services
9) Transfer to
Grant Fund
(035-054-5162-2010)
(035-054-5162-2046)
(035-054-5162-2030)
(035-054-5162-9005)
(035-035-1234-7169)
(035-035-1234-7170)
(001-076-2130-2008)
(001-004-9310-9535)
7,405
1,215
7,589
10,950
38,625
16,388
( 16,388)
16,388
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 8, 1994
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
Funding for 23rd Judicial District Juvenile Drug
Dealers Intervention Program Grant Number
94-A8530AD
Members of Council:
I. BACKGROUND
ae
Roanoke City submitted an application to the State
Department of Criminal Justice Services for funding
from the Anti-Drug Abuse Act of 1988 for a Juvenile
Drug Dealers' Intervention Program.
Be
The Juvenile Druq Dealers' Intervention Proqram is
designed to meet the needs of a special population of
individuals convicted of trafficking drugs.
C. The 23-A Judicial District Court Service Unit had been
De
funded for the Juvenile Drug Dealers' Intervention
Program through a grant from the State Department of
Youth & Family Services.
Fundinq from the State Department of Youth and Family
Services for this program was discontinued by the
Department of Criminal Justice Services June 30, 1994.
II.
CURRENT SITUATION
ae
The Department of Criminal Justice Services notified
the City of Roanoke of the Grant Award #94-A8530AD in
the amount of $38,625.00 in federal funds for the
program year beginning July 1, 1994 and ending June 30,
1995.
III. ISSUES
A. Program Operations
B. Funding
C. Timing
IV. ALTERNATIVES
ao
Authorize the City Manager or his designee to accept
the 23rd Judicial District Juvenile Drug Dealers Grant
award of $38,625 from the Department of Criminal
Justice Services and appropriate funds to an account to
be established in the grant fund by the Director of
Finance and increase the revenue estimate in the Grant
Fund.
Program Operations - Existing program activities
will continue. Funds will provide for salaries,
consultants to conduct peer/parent, group, and in-
home family counseling sessions, job
training/mentoring, and substance abuse
counseling/treatment.
Funding - Funding is available from the State
Department of Criminal Justice Service. The
required local match of $16,388 has been
appropriated in the city budget for the 23-A
Juvenile and Domestic Relations Court Services
Unit.
Timing - Immediate action will allow programs to
continued without interruption of services.
Do not authorize the City Manaqer or his designee to
accept the 23rd Judicial District Juvenile Drug Dealers
Grant award.
Program Operations - Planned programs to serve
participants would be delayed.
2. Funding - Not a factor
Timing - Delay will cause late start-up of
programs and underexpenditure of available funds.
V. RECOMMENDATION
It is recommended that City Council adopt Alternative A
which would:
Be
Authorize the City Manaqer or his desiqnee to accept
the 23rd Judicial District Juvenile Drug Dealers Grant
award.
ApDropriate the 23-A Court Service Unit's grant funding
for the Juvenile Drug Dealers' Intervention Program
totalling $38~625.00 and increase the revenue estimate
by $$38~625.00 accounts to be established by the
Director of Finance. In addition, transfer the local
cash match, $16~388, from the 23-A Court Services Unit
(account 001-076-2130-2008) to accounts to be
established by the Director of Finance in the grant
fund.
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
Director of Finance
City Attorney
Director of Human Development
Acting Director 23-A Court Service unit
Budget Administrator
cc: Mary Parker - For your information.
Office of the City Manager
July 29, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
The City of Roanoke submitted a grant application to the State
Department of Criminal Justice Service for funding to continue the
operation of a Juvenile Drug Dealers' Intervention Program through
the 23rd Juvenile & Domestic Relations District Court Service Unit.
The program had been funded for two years through a grant from the
Department of Youth and Family Services. The Department of Youth
and Family Services funding was discontinued June 30, 1994.
Acceptance of this grant will continue the operation of the
Juvenile Drug Dealers' Intervention Program for the 23rd Judicial
District Juvenile and Domestic Relations Court Service Unit.
The Program is designed to meet the needs of a special population
of individuals convicted of trafficking drugs. These individuals
are residents of Roanoke County, City of Salem, or Roanoke City.
The program objective is to implement a comprehensive, integrated
and collaborative program of service that includes intensive
supervision of the program participant. The goal of the program is
to develop a community-based program that will reduce the number of
youth having to be committed to the Department of Youth and Family
Services for subsequent charges of trafficking drugs.
Thirty-four juveniles, ranging in age from 12 to 17 1/2, were
intercepted, charged, and processed with drug-dealing in the
community in 1993. These youth are primarily from single-parent
households, nearly always headed by .the mother. The families
traditionally experience economic hardship. The juveniles display
significant dysfunction in many areas of their lives. Sixty-nine
percent have repeated one or more grades and forty-seven percent
have been labeled or identified as learning disabled or emotionally
disturbed. Sixty-nine percent of the juveniles use illegal
substances.
Historically, this population has received probation or commitment
to the State Department of Youth and Family Services as the court's
disposition. The delivery of service to the population will
require consistent coordination among the youth and family serving
agencies. The existing educational settings, recreational
activities, substance abuse services, vocational alternatives and
Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011-1591 (703) 981-2333
Honorable Mayor and Members of City Council
Page 2
July 29, 1994
individual, group, and family counseling will be used to work with
the juveniles in the program.
Based on the violence prone nature of drug dealing, the youth
involved in trafficking illegal substances traditionally present a
danger to themselves and to the community. A major component of
the Judicial District Juvenile Drug Dealer's Intervention Program
is the surveillance or supervision of the juvenile participants by
staff. The participants, when not involved in organized activity,
counseling, or educational sessions will be under the surveillance
of grant staff.
Surveillance will be accomplished through the use of unannounced
home visits and telephone calls. In some cases, the use of
electronic monitoring equipment will be utilized as part of the
surveillance techniques.
Supervision will entail a minimum of three face-to-face contacts a
week, parents will be contacted a minimum of twice a week. The
juvenile's presence at the work place, job site or school will be
verified daily. Regularly scheduled urinalysis every other week,
and intermittent, random screens will be performed.
Additional information on program activities are included in the
packet of information distributed with the Council Report.
Si_ncerely,
W. Robert Herbert
City Manager
GR:gr
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of August, 1994.
No. 32136-080894.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Consortium Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium -
FY95
Youthbuild Program (1-9) .........................
Revenue
Fifth District Employment & Training Consortium -
FY95
Youthbuild Program (10) ..........................
1)
2)
3)
4)
5)
6)
7)
Administrative
Wages
Administrative
Fringes (034-054-9594-8351)
Administrative
Travel (034-054-9594-8352)
Administrative
Communications (034-054-9594-8353)
Administrative
Equipment
Administrative
Supplies
Administrative
Miscellaneous
(034-054-9594-8350) $ 47,933
11,062
1,932
2,090
(034-054-9594-8359) 3,700
(034-054-9594-8355) 1,000
(034-054-9594-8360) 1,500
$ 90,617
90,617
$ 90,617
90,617
8) Feasibility
Studies (034-054-9594-8365) $ 5,000
9) Supportive
Services (034-054-9594-8461) 16,400
10) Youthbuild
Revenue (034-034-1234-9594) 90,617
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 8, 1994
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Subject:
Youthbuild Program Grant Award to the Fifth District Employment and Training
Consortium
I. BACKGROUND
The Department of Housing and Urban Development issued a notice of funds
available for Youthbuild Programs nation-wide in the Fall of 1993.
The purpose of these Youthbuild programs is to provide economically
disadvantaged youth, aged 16 to 24, with education and employment skills
through opportunities for meaningful work in their communities by helping to
meet the housing needs of low and very low income families.
Each applicant had the option of applying for a Planning Grant, Implementation
Grant, or combination of both.
The FDETC, in conjunction with the Roanoke Redevelopment and Housing
Authority_, submitted a Planning Grant application on January 7, 1994, requesting
$90,617 of Youthbuild funds, and indicating an additional local in-kind match of
$20,857.
II. CURRENT SITUATION
On July 11, 1994, the FDETC received notification from HUD that the Planning
Grant application had been approved for the amount requested, $90,617.00.
(Notice of award and contract attached)
Be
City of Roanoke is the grant recipient for FDETC funding. City Council must
appropriate the funding for all grants the FDETC receives.
City Council Report
August 8, 1994
Page 2
III. ISSUES
A. Availability of Funds
B. Timeframe
C. Youth and Housing Needs
IV. ALTERNATIVES
Increase the revenue estimate by $90,617.00 in accounts to be established by the
Director of Finance.
Availability of Funds - Grant award of $90,617.00 is available and no
additional City funds required.
Timeframe - Approval at this point would allow adequate time for start-
up, implementation and completion of grant activities.
Youth and Housing Needs - If accepted, the grant has the potential to
address the needs of 25 to 40 youth and increase the supply of permanent
affordable housing to low income residents.
B. Do not authorize execution of HUD-Youthbuild grant agreement.
Availability of Funds - Would not be an issue. However, an opportunity
to explore the feasibility of developing such a training program would be
lost.
Timeframe - If approval is delayed, insufficient time could be available
for meeting any additional HUD requirements, and in fulfilling intent of
the planning grant.
Youth and Housing Needs - Potential for addressing youth and housing
needs would not be met.
City Council Report
August 8, 1994
Page 3
Vo
RECOMMENDATION
A. Increase the revenue estimate by $90,617.00.
Bo
Appropriate $90,617.00 to expenditure and revenue accounts to be established in
the Consortium fund by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
XC:
Wil Dibling, City Attorney
Jim Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Vickie Price, Administrator, FDETC
'94 ;iJf; -4
Director of Human Development
August 4, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
The Fifth District Employment and Training Consortium (FDETC) submitted a
planning grant application to the U. S. Department of Housing and Urban
Development for funding under the Opportunities for Youth: Youthbuild initiative.
This application was developed and submitted in collaboration with the Roanoke
City Redevelopment and Housing Authority.
On July 11, 1994, the FDETC was informed that HUD had awarded the agency
the full amount requested, $90,617. It should be noted that while over 800 grant
applications were submitted to HUD, only 136 were funded.
Youthbuild planning grants are designed to allow the award recipient to research
the feasibility of and develop a plan of action for implementing a full-service youth
initiative. Award of this HUD funding will allow for a 12-month period in which
to establish a steering committee, explore the feasibility of establishing multiple
Youthbuild project sites, develop educational instruction and specific job skills
training curricula, secure private sector support, identify potential housing projects
and begin development of a Youth Council. HUD funds will provide for the
administrative and staff costs, feasibility studies and development of leadership
skills for Youth Council participants.
Following a successful 12-month planning phase, the FDETC will be eligible to
apply for an implementation grant. Applicants may apply for up to $2M in
Youthbuild implementation monies to fund a two-year program. These funds
would be used to pay for education and job training; supportive services, such as
transportation and childcare; and some of the costs associated with housing
development.
Room 356, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011-1539 (703) 981-2302
Honorable Mayor and Members of City Council
August 4, 1994
Page 2
HUD's Youthbuild implementation program has two primary goals:
1)
to provide educational and specific job skills training for youth
between the ages of 16 and 24, particularly high school drop outs,
and
2) to produce, through new construction or rehabilitation, decent
affordable housing for low to moderate-income persons.
The community benefits in two ways since youth who might otherwise be a drain
on local resources can be given an opportunity to become productive citizens and,
as a by-product, safe, affordable housing is made available to local citizens.
Additional information on the grant program is included in the information
distributed with the Council Report.
Sincerely,
Glenn D. Radcliffe o'-
Director of Human Development
GDR/VLP/kdh
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-254 !
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #178-200-236-450-488
Neva H. Smith
Executive Director
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Smith:
I am enclosing copy of Resolution No. 32137-080894 authorizing execution of an
agreement with the Roanoke Redevelopment and Housing Authority for services
related to administration of Community Development Block Grant funds, in the
amount of $1,102,754.00, upon certain terms and conditions. I am also enclosing
copy of Resolution No. 32142-080894 authorizing the appropriate City officials to
execute an agreement with the U. S. Department of Housing and Urban Development
accepting the 1994 HOME Investment Partnership Program allocation, in the amount
of $605,000.00; and authorizing execution and submittal of the requisite documents
for such funding.
Resolution Nos. 32137-080894 and 32142-080894 were adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 8, 1994.
MFP: sm
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32137-080894.
A RESOLUTION authorizing the execution of an agreement with Roanoke
Redevelopment and Housing Authority for services related to the administration of Community
Development Block Grant (CDBG) funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, an agreement with Roanoke
Redevelopment and Housing Authority for services related to the administration of Community
Development Block Grant funds as more particularly set forth in the City Manager's report to the
Council dated August 8, 1994.
2. Such agreement shall be in the amount of $1,102,754.00 is to be upon such terms
and conditions as deemed necessary by the City Manager and as set forth in the City Manager's
report to this Council dated August 8, 1994.
3. The form of said agreement shall be approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
August 8, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Community Development Block Grant (CDBG) Subrecipient
Agreement with the Roanoke Redevelopment and Housing
Authority
Background:
As part of the Community Development Block Grant (CDBG)
application, approved by Council on May 9, 1994 by Resolution
No. 31977-050994, City Council authorized funds for the
Roanoke Redevelopment and Housing Authority's projects,
administration, and program support.
HUD approved the City's FY 1994-95 CDBG application by letter
dated June 10, 1994.
City Council authorized the acceptance of the 1994-95 CDBG
Entitlement and Appropriation of Funds for the CDBG
Activities on June 27, 1994 by adopting Budget Ordinance No.
32072-062794 and Resolution No. 32073-062794.
De
Roanoke Redevelopment and Housing Authority (RRHA)
historically has administered certain portions of CDBG and
HOME programs for the City, including housing rehabilitation
and economic development activities.
II. Current Situation:
ae
Funds budgeted for RRHA's services in FY 94-95 total $376,103
for administration and support of sixteen (16) HOME and CDBG-
funded programs.
Be
Project funds to be administered by RRHA, and covered by this
Agreement, total $726,651 in CDBG funds.
Administrative Agreement between the City and the RRHA is'
necessary before the RRHA can receive payment for
administrative activities regarding HOME and CDBG-funded or
assisted programs.
De
The Agreement will be for the time period of July 1, 1994 to
June 30, 1995, and will be approved as to form by the City
Attorney, and will contain the provisions as specified in
II E and II F.
RRHA Council Report
Page 2
Eo
Scope of Services
1. General administration: - $75,000
Perform Administrative support of activities listed in
Agreement.
Se
Technical Assistance, Counseling
and Services
Assist the Grantee in providing advice and
counseling to citizens, individually or in groups,
concerning community development and housing
concerns. Such assistance and services will be
provided as requested by citizens and shall include
but not be limited to:
Property inspections and technical advice
concerning repair, remodeling, rehabilitation
and maintenance;
ii.
Guidance and counseling concerning possible
financial arrangements for purchase or
rehabilitation, including possible options
available in the private financing market;
iii. Providing technical assistance to the
Grantee's Housing Development Office relative
to long-term housing and education/information
programs.
be
Marketing - The Subgrantee shall publicize and
market the housing programs that the Subgrantee
administers in this contract.
Ce
Relocation Assistance and Counseling - Assume
responsibility for the relocation assistance and
guidance to be provided to residents and businesses
displaced by community development projects and
activities. Participate in updating the city-wide
housing resource summary and a plan to meet the
total relocation needs for the program year.
de
General Administration of Community Development/
Economic Development Activities - Prior Years
Activities:
Service outstanding loans, forgivable and/or
deferred payment loans, grants, etc., made in
previous years. Provide counseling to parties
delinquent in their repayments in a reasonable
effort to avoid foreclosure and institute
appropriate foreclosure procedures when
delinquencies persist. Maintain and protect
RRHA Council Report
Page 3
0
ee
properties on which it has foreclosed, arrange for
resale, assumption of loan, or other disposition of
the property.
Community Interaction:
Assist in the performance of certain basic
community-oriented tasks which include
planning, organization and implementation of
neighborhood meetings.
ii.
Development and distribution of materials
necessary to inform the public regarding
neighborhood revitalization activities.
iii. Planning, organization and implementation of
the CDBG public workshops and/or hearings
incidental to the City's annual application
process.
iv.
Provide information monthly to the Grantee
concerning the status and activity of the
various housing programs.
f. Redevelopment Plans:
Produce and amend as needed Redevelopment Plans for
areas within the City.
g. Property Marketing and Disposition:
Continue to promote and sell parcels available in
all Redevelopment Areas.
h. Property Maintenance:
Perform upkeep and maintenance of all properties
acquired as a result of CDBG activities.
Program Coordination:
Meet and consult regularly with appropriate City
staff concerning effective and efficient
implementation of program services.
Rehabilitation and Revitalization of Residential Areas:
a. Quick Response to Emergencies - $125,000
Provide limited grants or loans to low and very low
income homeowners to repair or replace seriously
substandard components of a home using CDBG funds.
b. Quick Response for Elderly Homeowners - $125,000
RRHA Council Report
Page 4
Administer a program, in a joint venture with the
League of Older Americans Area Agency on Aging, to
provide grants to low to moderate income elderly
homeowners for non-cosmetic home repairs.
Operation Paintbrush - $52,003
Administer an exterior home painting, siding, and
minor repair program.
d. Private Loan Program - $8,274
Funds are available for additional costs incurred
relative to previous mortgage revenue bonds for the
Private Rehabilitation Loan Programs.
Gainsboro Conservation/Redevelopment Plan:
Implement the Gainsboro Conservation/Redevelopment Plan
(Amendment No. 4), coordinating its activities with the
Grantee, the Gainsboro Project Area Committee and the
Gainsboro Neighborhood Development Corporation.
a. Gainsboro Professional Park - $128,934
Continue relocation of two (2) structures currently
located at 110 and 111 Wells Avenue, N.W. for
eventual rehabilitation and adaptive use.
b. Hotel Roanoke Redevelopment - $6,000
Assist, as needed, with the Hotel Roanoke
Redevelopment project.
c. Henry Street Improvements - $108,000
Assist in the performance of certain tasks
associated with Henry Street Improvements which
include, but are not limited to, the following:
Implementation of the Gainsboro
Conservation/Redevelopment Plan (Amendment No.
4), in the "Henry Street" area of the
Gainsboro Project area and in accordance with
any amendment or supplement to the Plan
relating to the "Henry Street" area after its
adoption by Grantee's City Council and the
Subgrantee's Board of Commissioners.
ii.
Arrangement for and overseeing the operation
of two (2) parking lots on Centre Avenue and
First Street in the "Henry Street"
redevelopment area.
RRHA Council Report
Page 5
Fe
iii. Preparation of a plan to revitalize the Old
Henry Street business district and to begin
public improvements.
d. Gainsboro Enhancement II - $172,152
Continue project to rehabilitate and resell two (2)
structures located at 12 and 18 Gilmer Avenue, N.E.
which were previously located at 42 and 56 Wells Ave.,N.E.
Commercial/Industrial Development:
a. Deanwood Industrial Park - $23,804
Continue to perform site development and marketing
of the properties, as well as relocation of signage
if needed for further development of the property.
b. Shaffers Crossing Phase I - $16,775
Continue with the completion of the redevelopment
of Phase I of the designated Shaffers Crossing
Redevelopment area, perform limited site work and
infrastructure improvements.
5. Economic Development Investment Fund: - $106,143
Assist in administering this investment program by
serving as the vehicle to dispense and to receive
payment from business participants in the program.
Assist in the distribution of materials necessary to
inform the business community and potential investors
regarding the development fund.
6. HOME Program Support: - $155,669
Provide staff support and program delivery for the City
of Roanoke's HOME Investment Partnership Programs
implemented by the Subgrantee.
Indemnification: Subgrantee shall indemnify and hold
harmless Grantee, its officers, agents, consultants, and
employees, against any and all loss, cost, or expense,
including reasonable attorney's fees and costs of defense,
resulting from any claim, whether or not reduced to a
judgement, and for any liability of any nature whatsoever,
that may arise out of or result from Subgrantee's intentional
or negligent acts or omissions in providing the services
under this Agreement or that may arise out of or result from
the construction activity funded under this Agreement,
including without limitation, fines and penalties, violation
of federal, state or local laws, or regulations promulgated
thereunder, personal injury, wrongful death or property
damage claims.
RRHA Council Report
Page 6
Ge
Agreement will not be executed on behalf of the City without
the certification of the Director of Finance that funding is
available.
III. Issues:
A. Cost to the City
B. Funding
C. Administrative Capability
D. Timing
IV. Alternatives:
ae
Authorize the City Manager to execute the Agreement with the
RRHA as set forth in Section II E.
1. Cost to the City will be $1,102,754 in CDBG funds.
Funding is available in CDBG accounts listed in
Attachment A.
Administrative capability to perform the services
specified is possessed by the RRHA. The RRHA is
experienced in and knowledgeable of the programs
specified, having performed similar responsibilities in
previous years.
Timing is important since previous contract expired on
June 30, 1994 and several programs are ongoing and
should be continued.
Be
Do not authorize the execution of the Agreement with the RRHA
for the administration of various community development
activities.
Cost to the City would depend on the cost of performing
the activities directly with existing and additional
City staff, o__r of contracting for services from private
agents.
Funding for administration and projects would be
available in CDBG accounts shown in Attachment A.
Administrative capability to perform the various
activities is available in some cases with existing City
staff. However, other capability would have to be
obtained by hiring additional CDBG-funded staff and/or
contracting with private agencies. Some projects may be
limited without the RRHA's redevelopment and acquisition
authority.
RRHA Council Report
Page 7
Timing would delay the implementation of many program
activities, until necessary staff could be hired and
trained or until other arrangements could be made.
Ve
Rec~,~ndation:
It is recommended that City Council concur in Alternative A and
authorize the City Manager to execute a 1994-1995 CDBG Agreement
with the Roanoke Redevelopment and Housing Authority.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
WRH/lss
cc:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Acting Chief of Economic Development & Grants
Chief of Community Planning
Housing Development Coordinator
Office of Grants Compliance
Neighborhood Partnership Coordinator
Executive Director, Roanoke Redevelopment & Housing Authority
L.A RRHACON.RPT 94-95
Fiscal Year 1994
Account Numbers
Quick Response to Emergencies
TOTAL QUICK RESPONSE/EMERG
Quick Response to Elderly
TOTAL QUICK RESPONSE/ELDERLY
Operation Paintbrush
TOTAL OPERATION PAINTBRUSH
Gainsboro Enhancement II
TOTAL GAINSBORO ENHANCEMENT
Gainsboro Professional Park
TOTAL GAINSBORO PROF PARK
Home Support
TOTAL HOME SUPPORT
Henry Street Improvements
TOTAL HENRY STREET
Deanwood Industrial Park
TOTAL DEANWOOD
Shaffers Crossing Phase I
TOTAL SHAFFERS CROSSING
Hotel Roanoke Redevlop TOTAL HOTEL ROANOKE
Economic Dev Investment
TOTAL ECON DEV INVESTMENT
RRHA General Administration
TOTAL RRHA GEN ADMINISTRA
Private Loan Program
TOTAL PRIVATE LOAN PROGRAM
035-094-9410-5076
035-094-9420-5203
035-094-9410-5002
035-094-9420-5003
035-094-9410-5048
035-094-9437-5102
035-092-9220-5009
035-093-9320-5009
035-094-9410-5008
035-094-9420-5009
035-092-9220-5011
035-092-9230-5011
035-093-9330-5011
035-094-9410-5007
035-094-9420-5011
035-094-9410-5000
035-093-9337-5151
035-094-9410-5046
035-094-9437-5151
035-094-9410-5001
035-094-9430-5020
035-092-9230-5145
035-094-9410-5047
035-093-9410-5049
035-092-9230-5136
035-094-9410-5031
035-093-9410-5035
035-092-9220-5105
ATTACHMENT A
CDBG FUNDS ...... Total
Project Admin/Support CDBG Funds
_- 35,000
90,000
90,000 35,000
125,000
__ 35,000
90,000
90,000 35,000
125,000
_- 14,888
37,115
37,115 14,888
52,003
18,964
73,188
__ 10,000
70,000
162,152 10,000
172,152
39,420
15,000
19,404
_- 10,402
44,708
118,532 10,402
128,934
155,669
155,669
155,669
20,949
__ 8,000
79,051
100,000 8,000
108,000
_- 12,000
11,804
11,804 12,000
23,804
8,774
_- 8,001
8,774 8,001
16,775
_- 6,000
0 6,000
6,000
100,000
100,000
6,143
6,143
106,143
-- 75,000
0 75,000
75,000
8,274
8,274
8,274
PROGRAM TOTALS 726,651 376,103 1,102,754
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #67-68-80-472
Russell B. Hawkins
President- Elect / C hair
Unified Park Committee
Civitan Club of Roanoke, Inc.
P. O. Box 71
Roanoke, Virginia 24002
Dear Mr. Hawkins:
I am enclosing copy of Resolution No. 32138-080894 gratefully accepting a donation
to the City of Roanoke from the Civitan Club of Roanoke, Inc., of over $40,000.00
in playground equipment and in manpower to install said playground equipment in
Smith Park. I am also enclosing copy of Resolution No. 32139-080894 expressing
appreciation for the donation by the Civitan Club of Roanoke, Inc., of the
abovedescribed playground equipment and installation.
Resolution Nos. 32138-080894 and 32139-080894 were adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32139-080894.
A RESOLUTION expressing appreciation for the donation by the
Civitan Club of Roanoke, Inc., of playground equipment, and
manpower needed to install the same, in Smith Park.
WHEREAS, the Parks and Recreation Department was contacted in
August, 1992, by the Civitan Club of Roanoke, Inc., regarding the
replacement of outdated play equipment for physically disabled
children in Smith Park;
WHEREAS, the 1981 Comprehensive Parks and Recreation Plan
identified the need to increase and expand the existing play area
in Smith Park with new and more adventurous equipment for
physically disabled children;
WHEREAS, in September, 1993, the Civitan Club of Roanoke,
Inc., a nonprofit charitable corporation consisting of men and
women dedicated to helping people, committed over $40,000.00 to the
construction of the Roanoke Civitan Unified Playground in Smith
Park;
WHEREAS, the Roanoke Civitan Unified Playground will be
accessible to all children, including those children who are
physically disabled; and
WHEREAS, the Civitan Club of Roanoke, Inc., has raised needed
funds to purchase the playground facilities and is enlisting
Civitan members and volunteers to assist with installation during
the week of August 22, 1994.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. This Council expresses its appreciation to the Civitan
Club of Roanoke, Inc., for the donation of playground equipment and
manpower needed to install the same in Smith Park.
2. The City Clerk is directed to forward an attested copy of
this resolution to the Civitan Club of Roanoke, Inc.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32138-080894.
A RESOLUTION gratefully accepting a donation to the City of
Roanoke from the Civitan Club of Roanoke, Inc.
BE IT RESOLVED by the Council of the City of Roanoke that on
behalf of the citizens of Roanoke, this Council extends its
appreciation to the Civitan Club of Roanoke, Inc., for its donation
of over $40,000.00 in playground equipment and in manpower to
install said playground equipment in Smith Park, and by this
measure, accepts said gift to the City of Roanoke.
ATTEST:
City Clerk.
(:]T Y ' '
'94
Roanoke, Virgini~
August 8, 1994
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Gift from Civitan Club of Roanoke, Inc.
I. BACKGROUND:
ao
City Parks and Recreation Department was
contacted in August 1992 by civitan Club of
Roanoke, Inc. regarding replacement of outdated
handicapped accessible play equipment in Smith
Park. Refer to Attachment "A".
B. 1981 Comprehensive Parks and Recreation Plan
identified need to increase and expand existing
handicapped play area in Smith Park with new and
more adventurous equipment.
Co
civitan Club of Roanoke, Inc. submitted an
official letter of commitment in September 1993
for Unified Playground Project at Smith Park.
Refer to Attachment "B".
De
City Council was informed about this project in
December 1993. Refer to Attachment "C".
Ee
Unified Playqround Committee of Civitan expanded
fund raising and promotional efforts during
winter of 1993-94. Refer to Attachments "D" and
"E".
II. CURRENT SITUATION:
ae
City Parks and Recreation DeDartment has reviewed
and approved plans and specifications for new
play equipment as submitted by Unified Playground
Committee. Refer to Attachments "F" and "G".
Be
civitan Club of Roanoke, Inc. has raised needed
funds to purchase equipment and is enlisting
civitan members and volunteers to assist with
installation during week of August 22, 1994.
Mayor and Members of Council
August 8, 1994
Page 2
Co
City forces are making
preparations at Smith Park
installation of equipment.
necessary site
prior to actual
De
City Council action is required to officially
accept gifts to city in excess of $5,000.00 in
accordance with City Code, Section 2-263.
III. ISSUES:
A. Need
B. Compliance with City Code
C. Support
D. Timing
E. Insurance
IV. ALTERNATIVES:
ao
Accept generous gift of new playground equipment
for Smith Park from Civitan Club of Roanoke, Inc.
valued at approximately $47,000.00.
Need to have accessible playground equipment
for handicapped children would be achieved.
2. Compliance with City Code would be met.
Timing of acceptance would allow
installation during week of August 22, 1994.
Support for civic/public/private partnership
projects would be affirmed.
Se
Insurance required for Civitan members and
volunteers to assist with installation of
new play equipment would be submitted and
approved by City Attorney and Risk
Management Officer prior to starting
construction.
Mayor and Members of Council
August 8, 1994
Page 3
B. Reject gift from Civitan Club of Roanoke, Inc.
Need to have accessible playground equipment
for handicapped children would not be met at
this time.
2. Compliance with City Code need not be
considered.
3. Timing for installation would not be an
issue.
Support for future joint partnership
projects would be jeopardized.
5. Insurance would not be required.
R~.COMM~.I~DATION: City Council concur with Alternative
"a".
ae
Accept generous gift of new playground equipment
for Smith Park from Civitan Club of Roanoke, Inc.
valued at approximately $47,000.00.
Be
Adopt a resolution highly commending Civitan Club
of Roanoke, Inc. for their great contribution to
citizens of Roanoke.
Respectfully submitted,
city Manager
WRH/LBV/pr
Attachments
cc:
Mr. Russell B. Hawkins, President
Civitan Club of Roanoke, Inc.
City Attorney
Director of Finance
Director of Public Works
Manager, Management and Budget
Manager, Parks & Recreation/Grounds Maintenance
Citizens Request for Services
Parks Planner
Superintendent, Grounds Maintenance
ROANOKE C I T Y
P A R K S &
g E C R E A.,. T I O N
210 Reserve Avenue SW Roanoke,Vlrglnla 24016
7031981-2236 FAX 703/981-1287
ATTACHMENT
RECYCI, ED PAPER
August 14, 1992
Mr. Russell B. Hawkins
821 Franklin Road
Roanoke, VA 24016
Dear Russ:
Thank you for meeting with Parks and Recreation rega~ing the Smith
Park playground project. We are excited about the possibilities,
and completely endorse the project.
Hopefully, this project is the beginning of many ·such efforts
throughout-.ou~" community. For too long, accessibility has been
viewed ~ a luxury, rather than a right. Fortunately, that concept
is quickly becoming a thing of the past, a%d we look forward to the
day when ,,inaccessibility is the exception rather than the rule
Lynn has conferred with two reputable recreation equipment
companies t° develop a phased proposal and preliminary cost
estimate for the project. Both companies will provide presentatlo
materials for consideration by civitan and this department, and are
working with a $30,000 - $35,000 budget figure. Proposals will be
designed in modular units, to allow for phasing the project over
time, thereby allowing expansion as funds become available.
We have contacted the Building Maintenance Department with regard
to the necessity of restroom accessibility to the implementation of
this project.
We look forward to working with the civitan Club on this important
and most worthy effort. Enclosed are materials we've requested
rela'ted to the project.
C: William F. Clark, Director of Public Works
Nelson JacksOn, Manager, Building Maintenance/Custodial Services
Lynn Vernon, Parks Planner
Owen Grogan, Recreation Superintendent
Enclosures
Leisure is o voluoble resource. Use yours wisely.
ICLUB
Civitan Club
of Roanoke, Inc. /
ATTACN EkIT "B"
P.O. Box 71 / Roanoke, Va. 24002
Mr. Lymt Verlson
Parks Pl'.mner
City of Roanoke,
Department of Parks & Recreation
210 Reserve Avenue
Roanoke, VA 24016
September l, 1993
park/2236
Dear Lymm:
As you requested earlier this xveek, please accept this as our formal lc.er of intent to go forward wifl~ the
Civitan Unified Playground in Smith Park.
I has been a little over a year since we con[trmed the project (Gary Fenton's letter of August 14, 1992)
go and the Roanoke Civitan Clut) began working toward completing the delails or lifts capitol.intensive
project. . .
As o1' now we have tho approved use o!' the Civitian Inlom-natio[ufl Foundnfion (501.3c) i'or roccivi,g
donations Ik~r this I~laygrotmd. A local Club fund raising project is tmderxvay (~ve have over $,1,000
I~u'), mid we are in tho process of submitting applications lbr grants. We have a deadline or Seplembcr 15
13r one of the grant programs, and I trust you will do all possible lo have whatever City Manager approval
completed in time for us to make this submission for their 1994 budget year.
I have eaclose~ a photo and schematic off the playground layout and equipment to pm'chase. Om' phm is Io
complete a A.D.A. approved playground in Smith Park at the Iocatkm in the m'ea behind and urotmd
. an ~,'ca 60 X 40 a~ wa ·
building ,, ' .... tho btktllroclll~ (l:cr)'our spocifJcali,ms of t!l~['.rt~x ill~lltoly
discussed and laid out ei~lier dds year).
The playground equipment is to be provided by Mid-Atlantic (a vendor I~r Columbia Cascade, the
manufacturer) at an approximate cosl of $40,000. On the day on installation, the contractor will bring
file modular and pre-set equipment with qualified personnel For erectio,. We need tho city Io provide the
site engineering and ground cover (A.D.A. approved) as well as any digging eqtsipment and persosmel
(posts) on the day ol' installation. We xvill also ask to erect an approved sign in front of the playground Io
immortalize those individuals m~d conlpanies who chose Io n~ake financial contributions and tille the'
playground
The Roanoke Civitan Unified Ph~ygrotusd,
" a place for nil chihlren to play together"
WE liELP PEOPLE
Mr. Lynn Veruon
-2-
ATTkCH/ E N'T
September !, 1993
park/2236
(contined to page two)
While our sign will not be the same, I have enclosed a photocopy el' a photo of a similar lflayground Ihat
Civilans cons~ucted in nnother locality. '
The City will agree to bring up to A.D.A. regulations, the bathrooms, prepare the site, the grmmd cover,
and when completed take over the play structure as we donate it to the city, an event I should believe
would be highly pubicized through the local media.
Our long range plans are to continue installing similar 'unified' play structures iu other parks thronghout
the city, working with you and others in the department to determine the details and the needs of each
· ~]
community.
I trust this letter coupled with our discussions over (l~e past year will allow the City to move ahead by our
grant submission deadline o[ September 15.. I apologize for this seeming lateness, however, I only City Manger.
recently became aware that this needed to be submitted to Council anti ~ .
Sincerely . ~~ ~~
Com~ce ~
enclosures: Photos of playground layout & equipment Letter Augl~st 14, 1992 .
(:,,~ Aw-, 3'.x't's''~''-'~-''°''''~-C- k~_X~-,~--
· cc: Owen Grogen, Recreation Superintendent
William Clark, Director of Public Works
Ed Lee, Co-Chnriman Civitan Unl'ied Park
/ TTAC HAAE NT
~CHARTEIIEO 118N
Office of Ihe CIh/Monager
December 13, 1993
The Honorable David A. Bowers, Mayor
and Members of Roanoke city Council
Roanoke, Virginia 24011
SUBJECT: PLAYGROUND PROJECT AT 8MITH PARK
Dear Mayor and Members of Council:
I am pleased to inform you of a civic related project that
has been in the planning and development stages for some time and
has recently advanced into the fund raising phase.
In the late summer of 1992,. the Parks and Recreation
Department was contacted by the civitan Club of Roanoke about the
possibility of their organization taking on a prOject that would
replace the outdated handicapped play equipment in Smith Park with
a new play area that would provide more handicapped accessible
equipment in a "place for all children to play together".
Roanoke's 1981 Comprehensive Parks and Recreation Plan also
recommended the need to increase and expand the· existing
handicapped play area in Smith Park with new and more adventurous
equipment. ~
The staff worked closely with the Unified Playground
Committee of civitan for a year on various planning and design
issues which resulted in an official letter of commitment for the
project in September of this year. Please refer to the attached
letters dated August 14, 1992 and September 1, 1993.
The Civitan Club has established a goal to raise $ 43,000 for
the Unified Playground Project at Smith Park by April 1, 1994. I
wanted to formally make you aware of the civitan's activities at
this time, since, the members will be stepping up their fund
raising and promotional efforts this winter.
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98 ~-2333
/ TT/ CH ENT
The Honorable David A. Bowers, Mayor
and Members of Council
December 13, 1993
Page Two
Upon completion, the project will address the community need
to have another accessible playground in the 'Roanoke Valley for
disabled children. This is obviously the type of new ventures and
partnerships that we want to encourage and develop with all local
civic groups and the private sector.
I trust you share in my excitement about this activity and
are equally heartened over the opportunity to foster this kind of
support from the community. As this undertaking advances toward
actual implementation, I will submit to you the final details and
recommend that you take the appropriate official aotion necessary
to accept this generous gift from the Civitan Club of Roanoke.
Respectfully submitted,
W. Robert Herbert
city Manager
WRH/LBV/cs
Attachments:
cc:
~Mr. Russell B. ttawkins, President
civitan Club of Roanoke,Inc.
Mr. Wilburn C. Dibling, Jrt, city Attorney
Mr. James D. Grisso, Director of Finance
Ms. Mary F. Parker, city Clerk
Mr. William F. Clark, Director of Public Works
Mr. john W. Coates, Manager
Parks & Recreation/Grounds Maintenance
Mr. Lynnis B. Vernon, Parks Planner
ATTACHMENT
)'N7 Roanoke ~:tmes & World-News, Thursda~ M~r~h 2a:, 1994!,
. . __.. ~ . ..~ ~ ~ .' ~',j,~,,.~: ~
~ i:':' : ;~ , ,. . , , * o~ . ~-~.~ .....
V - . ~ ~ ~ '~ oO ·
o~ ~ ~ o. - .
0 ,'0 0
~.". ~ ,.~ ~ ~ ~ ~ ~.~ ~~ o'~ ' l
.'. ~' ~ ~ ~u'a ~ ' ~ ~.~ o · ~
' ~ , --;~ ~ , 0 ~' ~' ~ ,.:
' . ~ ~- B~ ~ o~ o .... ~
.. , ,',',~ ~ ~
, , ~ . .9,~ '.
~ · -- ~ , ~ ~ ~ ~ o~ ~ ~ o.-- ~~ ,
~' 0,~ ~ ~ ~ ~ ~ ~ ~ o ~...~ ~, ': '
~ ~ ~ .o '~o~'~ "~ ~ ".*:
. o o. ~ · ~.~ ~.~ ~ U
~ ~ , ~'= ~ ~ E '.'- ~'~' '~ ~ ·
Z~ ~ ' o ~ ' ~U~ ' '~ ~.~' =-
ICLUB
Civitan Club of Roanoke, Inc. /
P.O. Box 71 / Roanoke, Va. 24002
Dear Roanoke Valley Citizen,
You may have children who play in a neighborhood park. You may have neighbors
who have children who play in your neighborhood park -- or want to, but really can't. Why
can't they? Because they may have a physical disability preventing access to the available
playground facilities.
The Roanoke Civitans, a local service club of Civitan International, is trying to
change that. For the past two years, we have worked behind the scenes alongside Roanoke
City Parks & Recreation as a partner to bring the City a 'Unified' Playground. This 'unified'
term means that the facility can be enjoyed by all children, including those with handicaps.
The City is providing all of the site engineering, foundation and landscaping, as well
as the upgrading of the bathroom facilities in the adjoining shelter to handicapped
accessible status. The total investment in this project exceeds $100,000 in time and money.
This public/private partnership is a unique effort to enhance our parks without necessarily
raising taxes to do so. We, as Roanoke Civitans hope that it will be the first of many
improvements in the city parks through such an effort. But we need your help, too.
Roanoke Civitans have worked every Saturday since July 1993 operating Bingo at
Valley Hall in Vinton in an effort to raise the necessary $48,000 to purchase this playground.
We have raised over $28,000 as of March 1994. The initial playground facility is scheduled
for delivery and construction at Smith Park in June following the spring "Festival in the
Park" activities. Unfortunately, we are a few dollars short of the total dollars needed for the
equipment.
In an effort to make this "Unified Playground" a reality, we are offering a unique way
to memorialize you, your family, your business or friends. Our BUY a Brick program lets
your contribution be known 'ad infinitum' (forever). Please return this letter with your
contribution and engraving wishes (in an effort to save money and paper we are using the
back of this letter). Our foundation is 501 C3, allowing your contribution to be 100% tax
deductible.
If you have any questions, please call me or Lynn Vernon at Parks & Recreation. We
also invite you to visit us and the site on May 21 (River Races). As a contributor you will be
our 'special guest' at the Grand Opening event in June. (We will notify you of the final date).
On behalf of the Roanoke Civitan Club, I thank you for your interest and support as
in this and other projects that help make our c~a better place to live.
President/Roafioke Civitans
WE HELP PEOPLE
Roanoke Civitan
Memorial at Smith Park
~n the tradition of the Olympic Games and Special Olympics that honor the top contenders with Gold, Silver,
and Bronze medals, we, too, willplace 'ad infinitum' the names of contributors to the Roanoke Civitan Unified
Playground Memorial ~a[!
The sidewalk going to the playground facility,~alk O~ Fame, will be interlaced with specially engraved
bricks with contributors'names highlighted. The first 50 bricks will beplaced directly in front of the two benches
facing the playground whereparents, teachers, and friends will sit as the children play. Sizes and corresponding
contributions are as follows:
4" xS" Brick: $50.00 8"x8" Block: $100.00 12"x12" Square: $250.00
Along the Walk of Fame sidewalk entering the playground will be the Unified Playground sign. The
planned sign will be 6' x 4'and will have engravedplates with our Gold, Silver, and Bronze contributors' names.
We will have limited space at each contributing level.
Gold Level Plaque (1-1/2' xl' ): $2,500 Silver Level Plaque (l'x~"): $1,000
Bronze Level Plaque (6"x6"): $500
Our Platinum Level contributors will have their names engraved on one of the six modules comprising the
play unit.
Platinum Level: $5,000
Ail Platinum, Gold, Silver and Bronze Level contributors will have their names on a "block" as well as
on the sign.
Mail donations to:
Roanoke Civitan Unified Playground 'Memorial at Smith Park
c/oRoanoke Civitan Club · P.O. Box 71 · Roanoke, Virginia 24002 [~
Please make checks payable to: Civitan International Foundation (On Notation Line: Roanoke City Unified Playground)
Name
Address
City State Zip Code
Evening Phone
Day Phone
I would like to contribute to the:
E]PLATINUM LEVEL
· WALL OF FAME:
I-IGOLD LEVEL r'ISILVER LEVEL
· WALK OF FAME:
r'14"x8" BRICK r-18"x8" BLOCK
E]OTHER $.
DBRONZE LEVEL
E]12"x12" SQUARE
All donations are appreciated.
For additional information or questions, please call:
BEN SNEAD, Chairman LYNN VERNON
Roanoke Civitan Club City Parks & Recreation
(703) 982-3711 (703) 981-2236
A-I:T~CH MENT
~kWARNING ?;.
,.,, ,.,.. ~ Ii~.::_NCOLUUBiA CASCADE. COMPANY
~01d~'iUC gl~ln.qG
'n~ ~'VTrJUl C?,,~/COu~uUN~Y PL~
,,n~ ClVn'&N D. UB
A' A C NME
812 mm)
SCHOOL BUS W/'~r.,.AT~
w/HAHOe~t..~
~ BPI~ C/AlTO
(w~oo TRCAOS)
1648-$-PL
C, HAM CARGO
(PC~*S'nSOL~
W/STR/dG~T RAIL
W/COPJiCR HANDLES
PI.4~TIC PAN£L W/BLJOI~.'
w/s[xTs ..... ~
w/oBi. ~RtZOHTAL
&
W/PANLLS
*~'- --' I$B3-a-PL
W /HM~DR~LS
90-10-01
(BELOW GRAD~*
RIPE BY OTHERS)
~IP'~ WHE£L/
I A M, m
I~'.¥-g' ": ST
~--~-A RNIN G [
PO~' .PlCC[
:.../.~__ ..*. ,_~_
R~ql~Cl~T~. ~k '~B/ COi~dUHfT~'
'I'~ C3YITAN ~
_k,t I L_ E_ "f
¢=M 1'%1-4
ATT/kC Fl ~ EN T "G"
CtV. I T/kNI
P L ,~_",( G R O'LI.;N .D
BENCH E_~
¥S~EL'I-E ~ '
-'ROANC) K ~ / '",/,.~.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #42-67-277
R. Matthew Kennell
Executive Director
Downtown Roanoke, Inc.
310 First Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Kennell:
I am enclosing copy of Resolution No. 32140-080894 authorizing the appropriate City
officials to enter into an amendment between the City and Downtown Roanoke, Inc.,
relating to management of the City Market, such amendment to provide for an
increase in the monthly fee from $833.33 to $875.00, upon certain terms and
conditions. Resolution No. 32140-080894 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32140-080894.
A RESOLUTION authorizing the appropriate City officials to enter into an amendment to
the agreement between the City and Downtown Roanoke, Inc., relating to the management of
City Market, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively,
on behalf of the City, in form approved by the City Attorney, an amendment to the agreement
between the City and Downtown Roanoke, Inc., relating to the management of the City Market,
as more particularly set forth in the report to this Council dated August 8, 1994, such amendment
to provide for an increase in the monthly fee to $875.00.
ATTEST:
City Cleric,
Roanoke, Virginia
August 8, 1994
Honorable Mayor David A. Bowers
and Members of City County
Dear Mayor and Members of Council:
SUBJECT:
Request of Downtown Roanoke, Inc. to increase
monthly management fee of City Market.
I. BACKGROUND:
ae
City Council authorized, on August 12, 1991, a
contract with Downtown Roanoke, Inc. to act as
City's agent in management of City Market for a
monthly fee of $833.33.
Bo
Downtown Roanoke, Inc. hired a Market Clerk to
provide certain services in Roanoke City Market
area.
Ce
City Market revenues have increased from
$15,288.00 in FY91 to $23,377.00 in FY94 and
monthly curbage space rentals have increased on
average from .39 in FY91 to 4--7 in FY94. City
Market has 59 curbage spaces available for rent.
II.
CURRENT SITUATION:
ae
City has been requested by Downtown Roanoke, Inc.
to increase monthly fee from $833.33 to $875.00.
Refer to attached letter dated July 8, 1994.
Be
City Parks & Recreation Department had included
$10,500.00 in City Market Budget for FY95 in
account 001-052-7210-2010. Fees for Professional
Services in anticipation of this request.
City Council approval is needed to authorize
amendment of contract to provide for increased
fees.
III. ISSUES:
A. Need
B. Support
C. Legal
D. Additional Funds
Mayor and Members of Council
August 8, 1994
Page 2
Ve
IV. ALTERNATIVES:
Ae
ADprove request of Downtown Roanoke, Inc. to have
monthly fee for management of City Market
increased from $833.33 to $875.00 and authorize
City Manager to execute an amendment to current
agreement as approved by City Attorney.
Need to address formal request of Downtown
Roanoke, Inc. to adequately compensate
Market Clerk would be met.
SupDort for operation of City Market would
be affirmed.
Leqal authority to amend contract would be
granted.
4. Additional Funds are available within
current City Market budget.
Be
Reject request of Downtown Roanoke, Inc. to have
monthly fee for management of City Market
increased.
Need to address formal request of Downtown
Roanoke, Inc. to adequately compensate
Market Clerk would be denied.
Support for operation of City Market could
be refuted.
Legal contract cannot be amended without
council approval.
Additional Funds would remain in current
City Market budget.
RECOMMENDATION:
IIAII .
City Council concur with Alternative
Approve request of Downtown Roanoke, Inc. to have
monthly fee for management of City Market
increased from $833.33 to $875.00.
Mayor and Members of Council
August 8, 1994
Page 3
WRH/LBV/pr
Attachment
cc'
Authorize City Manager to execute an amendment to
current agreement in a form as approved by City
Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
Mr. R. Matthew Kennell, Executive Director, Downtown
Roanoke, Inc.
City Attorney
Director of Finance
Director of Public Works
Manager, Management and Budget
Manager, Parks & Recreation/Grounds Maintenance
Chief, Billings and Collections
Business Coordinator, Parks & Recreation
ROANOKE
OFFICERS AND DIRECTORS
DOUGLAS C. WATERS
Presidenl
MICHAEL M. WALDVOGEL
Waldvogel Poe & Cronk
JOHN P. GROVE
ROBERT B. MANETTA
Cardion Health System
V~ce President
TED MOOMAW, JR.
Vice Presidenl
RICHARD WALTERS
Books Sirings & Things, Inc
Vice Presidenl
ROBERT C. LAWSON, JR.
Crestar Bank
ROBERT G. BENNETT
JOHN C. BERRY
Blue Cross and Blue Shield ol Virginia
DAVId M. CARROLL
First Union National Bank of Virginia
H. LAWRENCE DAVIDSON
Dawdsons
BEVERLY T. FITZPATRICK, JR.
New Cenlury Council
ROBERT W. GLENN, JR.
PAUL M. GRISSO
EDWIN C. HALL
JAMES W. HARKNESS
Roanoke College
WILLIAM F. HAWKINS
REGINALD K. HUTCHERSON
JOHN W. LAMBERT, JR.
John Lambert Associates
CHARLES I. LUNSFORD,
Chas Lunslord Sons & Associates
JAMES B. MASSEY, III
Coleman & Massey. PC
KATHRYN B. McQUADE
NorloIk Soulhern Corporation
BITTLE W. PORTERFIELD,III
Rice Management Company
PATRICK N. SHAFFNER
Sherertz Franklin Crawlord Shaffner, Inc
F. VICTORIA TAYLOR
JAMES M. TURNER, JR.
J M Turner & Company
ANTHONY C. WADE
CHARLES E. WARSAW,
Paine Webber
BRIAN J. WlSHNEFF
JOSEPH B. WRIGHT
FRANKLIN D. KIMBROUGH, III
July 8, 1994
'94 JUL 12 ,r',IO :25
Mr. John Coates lit:.,;.,
Parks and Recreation Manager HAlit
City of Roanoke
210 Reserve Avenue, SW
Roanoke, VA 24016
Dear John:
As a follow-up to our recent conversations about the management
agreement for the Farmers Market, please note that future monthly
invoices for DRI's management of the market will be for $875.00
per month. This increased level of compensation will be passed
through to the Market Clerk, Jimmie Layman, who has done an
outstanding job and has helped to substantially increase market
revenues.
Thank you for your assistance in this matter.
Sincerely,
R. 'Matthe
Executive Director
DOWNTOWN ROANOKE, INCORPORATED
310 FIRST STREET, S.W. " ROANOKE, VIRGINIA 24011
(703) 342-2028" FAX (703) 344-1452
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #72-178-236
Joseph K. Aversano, Director
Community Planning and Development
U. S. Department of Housing
and Urban Development
Washington, D. C. 20410-3600
Dear Mr. Aversano:
I am enclosing copy of Resolution No. 32142-080894 authorizing the appropriate City
officials to execute an agreement with the U. S. Department of Housing and Urban
Development accepting the 1994 HOME Investment Partnership Program allocation,
in the amount of $605,000.00; and authorizing execution and submittal of the
requisite documents for such funding. Resolution No. 32142-080894 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, August 8,
1994.
Sincerely, ~t~n.~---
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
IN TIIE COUNCIL OF TIlE CITY OF ROANOKE, VIRGINIA,
The 8ch day of August, 1996.
No. 32162-080896.
A RESOLUTION authorizing appropriate City officials to execute an agreement with the
U.S. Department of Housing and Urban Development (HUD) accepting the 1994 HOME Investmem
Partnership Program allocation, and authorizing the execution and submittal of the requisite
documents for such funding.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager is hereby authorized, for and on behalf of the City, to execute the requisite
agreement with the U.S. Department of Housing and Urban Development (HUD), accepting the 1994
HOME Investment Partnership Program allocation of $605,000.00, such agreement to be approved
as to form by the City Attorney, and to execute and submit any requisite documents therefore, as
more particularly set forth in report to this Council of the City Manager dated August 8, 1994.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of August, 1994.
No. 32141-080894.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Community Development
HOME Investment Partnership 94 (1-8) .............
Revenue
Community Development
HOME Investment Partnership 94 (9) ...............
1) Owner/Occupied
Rehabilitation (035-052-5302-5235)
2) Rehabilitation
Loan Subsidies (035-052-5302-5260)
3) Downpayment and
Closing Cost
Assistance
4) CHDO's
5) Development
Financing
6) Relocation
Assistance
7) City
Administration (035-052-5302-5233)
8) CHDO
Administration (035-052-5302-5234)
9) Federal Grant (035-035-1234-7172)
(035-052-5302-5240)
(035-052-5302-5238)
(035-052-5302-5232)
(035-052-5302-5261)
$150,000
100,000
73,500
90,750
60,000
40,000
60,500
30,250
605,000
$ 1,870,500
605,000
$ 1,870,500
605,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
Augu~ 19~9,4
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1994 HOME Housing Block Grant Allocation
I. BACKGROUND:
The HOME Investment Partnership Program (HOME) is one of several housing
initiatives created by the National Affordable Housing Act of 1990.
HOME is intended to be a "housing block grant" program, used exclusively to provide
safe, decent housing for low and moderate income households.
The Ci_ty of Roanoke is designated as a HOME "Participating Jurisdiction (PJ)" and as
such receives an annual allocation of HOME funds based on a HUD formula.
D. The City's HOME entitlement allocation is $605,000 for federal fiscal year 1994.
The HOME program requires that the federal allocation of funds be matched from
eligible non-federal sources, equal to 12 1/2% of the allocation to be used for program
(i.e. non-administrative) activities. This amounts to $64,281 for the 1994 HOME
allocation.
II. CURRENT SITUATION:
The City is required to apply for its HOME allocation by submitting a program
description to HUD, generally describing the types of programs and activities the City
proposes to undertake with its HOME allocation, consistent with the City's approved
Comprehensive Housing Affordability Strategy (CHAS).
The City's HOME program description for the 1994 allocation was submitted to HUD
in March, proposing the following general uses:
Rehabilitation assistance to existing homeowners and new homebuyers --
$250,000
Down Payment and Closing Cost Assistance -- $73,500
Development financing for rehabilitation of existing houses or construction of
new houses to be sold to new homebuyers, including by community
organizations -- $190,750
Administrative expenses by the City and administering agencies -- $90,750.
C. HUD has approved the City's program description for the 1994 allocation.
The City is required to execute an agreement with HUD (Attachment) in order to
accept the allocation of HOME funds, and to appropriate HOME funds to accounts to
August 8, 1994
Page Two
allow their use for program activities.
III. ISSUES:
Consistency with the City's Comprehensive Housing Affordability Strategy (CHAS)
and Community Development Objectives
B. Cost to the City
C. Legal Issues
D. Timing
IV. ALTERNATIVES:
Authorize the City Manager to execute the agreement with HUD accepting the 1994
HOME Investment Partnership Program allocation of $605,000 (Attachmem); and
appropriate funds to accounts to be established by the Director of Finance as follows:
Owner-Occupied Rehabilitation
Rehabilitation Loan Subsidies
Down Paymem and Closing Cost Assistance
Financing to Community Housing Developmem
Organizations (CHDOs) (15 % minimum)
Development Financing
Relocation Assistance
City Administration (10 % maximum)
CHDO Administration (5 % maximum)
Total
$150,000
$1oo,ooo
$ 73,500
$ 90,750
$ 60,000
$ 40,000
$ 6O,5OO
$ 30,250
$605,000
Consistency with the City's CHAS and community development objectives
would be met, since HOME funds principally will support rehabilitation of
substandard existing houses and enhancement of homeownership opportunities.
2. Cost to the City would be as follows:
ao
Administration -- A portion of the HOME allocation (10%) is to be
budgeted for administration of the HOME activities and will be used to
hire additional staff as required. Additional administration will be
handled with existing City or CDBG-funded staff, including the
RRHA.
Match -- Although expenditure of the $605,000 HOME allocation
obligates the City to provide $64,281 in non-federal match resources,
this obligation is expected to be met without the City's commitment of
unbudgeted funds or other resources. In general, significant sources
of local match include:
August 8, 1994
Page Three
-- program income from the now-defunct federal Rental Rehabilitation
Program, when that program is closed out (est. $25,000);
-- value of below-market loans provided to projects from the Virginia
Housing Partnership Fund, in conjunction with the local Rental
Rehabilitation Program currently being implemented (est. $93,000),
and probable additional allocation from the Fund expected in the
Fall 1994;
-- value of property taxes abated due to rehabilitation of assisted
houses (est. $23,900):
-- value of property donated by owners of HOME-assisted projects
(est. $18,400).
Legal issues will be addressed by review of required agreement and forms by
the City Attorney. Furthermore, Grants Compliance Office will not request
expenditure of HOME funds until eligible required match is in place or
obligated to a project.
Timing is such that the HOME agreement should be executed and returned to
HUD in a timely fashion, so allocated funds may be put into use as soon as
administrative arrangements are made.
Bo
Do not authorize the City Manager to execute the agreement with HUD accepting the
$605,000 1994 HOME allocation.
Consistency with the City's Comprehensive Housing Affordability Strategy
(CHAS) and Community Development Objectives would not be achieved, as
significant resources to improve existing substandard houses and to enhance
homeownership would be given up.
Cost to the City would be the loss of $605,000 in federal resources which
could be used for the improvement of housing stock, and the lost property
taxes that would be realized directly from the rehabilitated properties and
indirectly from the reinforcement of existing neighborhoods.
3. Legal Issues would not be of concern.
Timing is such that HUD should be informed of the City's decision not to
accept the allocation without delay.
V. RECOMMENDATION:
Adopt Alternative A, thereby authorizing the City Manager to execute the agreement with
HUD accepting the 1994 HOME Investment Partnership Program allocation of $605,000; and
appropriating funds to accounts to be established by the Director of Finance as follows:
Owner-Occupied Rehabilitation
Rehabilitation Loan Subsidies
$150,000
$100,000
August 8, 1994
Page Four
Down Payment and Closing Cost Assistance
Financing to Community Housing Development
Organizations (CHDOs) (15 % minimum)
Development Financing
Relocation Assistance
City Administration (10 % maximum)
CHDO Administration (5 % maximum)
Total
$ 73,500
$ 90,750
$ 60,000
$ 40,000
$ 60,500
$ 30,250
$605.000
Attachment
WRH:HDP:(CR94HOME)
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Respectfully submitted,
City Manager
FundingApprovai
and HOME Investment
· Partnership Agreement
T'rtle II of the National Affordable. Housing Act
u.s. Department of Housing
and Urban Development
Office of Community Planning
and Development
OMB ApprovaJ No.-2501-OO13 (Exp. 6/30/9~) ·
Public reporting burden for this collection of information is eslJmated to average 1.0 hour per response, including the time/or reviewing inst~'uctions, searching existing
da~ sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect at ~ collection of information, including suggestions for reducing thi~ burden, to ~he Reports Management Officer, Office of Information Policies
and Systems, U .S. Department of Housing and Urba~ Development. Washington, D.C. 20410-36OO and to t~e Office of Management and Budget, Paperwork Reduction
Project (2501-OO13), Washington, D.C. 20503. Do not send this completed form to either of these addressees.
1. PaJ-t~pant Name & A~ress:
City of Roanoke
215 Church Avenue, S. W.
Roanoke, Virginia 24011
HUD GeocJr-gl~llc Locamr Co~e No: 1320
County Co~.: 770
5. AI31m'opdal~3n Number:.
86 X 205
2. Par~iopa~! NumD~
M-94-MC-51-0206
3. Y~ I~en~fl~ Numbs:
54-6001569
6. Fuflcltng AppmvaJ Numbe~.
1994
s. Previous Obligation $ 0
a. Regular Funds 0
b. C~mrnunity Housing Development Organization ReaJlocatio, 0
s. Current Transaction $ 605,000
a. Regular' Funds 605,000
b. Community Housing Development Organization ReaJlocation 0
~o. FIo¥1sad Obligation $ 605,000
a. Regu~ Funds 605,000
b. Community Housing Development Organization Reallocalk~ 0
11. SpeciaJ Conditions (chec~ applicable box)[--'-]~ b.a' AttachedN°t applicable 12. Congrassiom~l Release Date:
This agreement between the Department of Housing and Urban Development (HUD) and
The City of Roanoke, Virginia
(the Participating Jurisdiction/Entity) is made pursuant to the authority of the Home Investment Partnerships Act (42 U.S.C. 12701 et seq.). The
Participating Judsdiction's/Entity's approved Program Description/Application and the HUD regulations at 24 CFR Part 92(as now in effect and
as may be amended from time to time) and this Home Investment Partnership Agreement, form HUD-40093, including any spedal conditions,
constitute part of this agreement. Subject to the provisions of this agreement, HUD will make the funds for the Fiscal Year specified, available
to the Participating JurisdictionTEntity upon execution of this agreement by the par~ies. All funds for the specified Fiscal Year provided by HUD
by formula reallocation are covered by this agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution
of the amendment or other consent. HU D's payment of funds under this agreement is subjectto the Participating Jurisdiction's/Entity's compliance
with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD
regulations at 24 CFR Part 92, H U D may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/
Entity wr[hout the Participating Judsdiction's/Entity's execution of the amendment or other consent. The Participating Judsdiction~Entity agrees
that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing,
Repayment shall be made as sperJfied in 24 CFR P art 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental
review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
For ~ne U.S. Deoartmen! o~ Housing ancl Urt~a~ Oevelopmen! (Name ~o ~le)
Joseph K. Aversano
Director, Community Planning and Development
W. Robert Herbert
City Manager
!Dare
form HUD-40093'
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #20-45-183-270-472-514
H.H.S., Inc.
Naztec, Inc.
RGA, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32144-080894 accepting the following bids for
certain traffic control equipment, and rejecting all other bids made to the City for
such equipment:
Item Quantity and Description
Successful Purchase
Bidder Price
3 - New Traffic Controllers
with aluminum cabinets
H.H.S., Inc.
$21,675.00
3 - Replacement Traffic
Controllers
Naztec, Inc.
5,415.00
Resolution No. 32144-080894 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 8, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32144-080894.
A RESOLUTION accepting bids for certain traffic control
equipment and rejecting certain other bids for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, and the City Manager's report dated August 8, 1994, are
hereby ACCEPTED, at the purchase prices set out with each item:
Item Quantity & Description
3 - New Traffic Controllers
with aluminum cabinets
3 - Replacement Traffic
Controllers
Successful Purchase
Bidder Price
H.H.S., Inc. $ 21,675.00
Naztec, Inc. $ 5,415.00
2. The City's Manager of General Services is hereby
authorized to issue the requisite purchase orders for the above-
mentioned items, said purchase orders to be made and filled in
accordance with the City's specifications, the respective bids made
therefor and this measure, as more particularly set out in a report
to this Council dated August 8, 1994.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
1994-95
emergency.
WHEREAS,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of August, 1994.
No. 32143-080894.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Fund
Appropriations
Public Works $20,247,467
Traffic Engineering (1) ........................... 1,218,723
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City - Unappropriated (2) .............. 2,890,325
1) Other Equipment (001-052-4160-9015) $ 27,090
2) CMERP - City (001-3323) (27,090)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 8, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids to Purchase
Traffic Controllers,
Bid Nos. 94-5-37 and
94-6-48
I. Backqround
ae
Capital Maintenance and Equipment Replacement
Proqram has identified the need to replace six
existing traffic signal control units.
Be
Specifications were developed and, along with
Request For Quotations, were sent to seven (7)
firms that provide this and related equipment. A
public advertisement was also published in the
Roanoke Times and Roanoke Tribune.
Bids were received, after due and proper
advertisement. Ail bids appropriately received
were publicly opened and read in the Office of the
Manager of General Services. A tabulation of the
bids received is attached.
II. Current Situation
Ail bids received were evaluated in a consistent
manner by representatives of the following
departments:
Public Works
General Services
Streets and Traffic
B. Bid evaluations are as follows:
Item #1 - Three (3) New Traffic Controllers
with Aluminum Cabinets.
The lowest bid, submitted by RGA, Inc.,
was for cabinets less the controllers or
their interface. This exception is
substantial and cannot be waived as an
informality.
Traffic Controllers
Bid Nos. 94-5-37 and 94-6-48
Page 2
III.
IV.
bo
The second lowest bid, submitted by
H.H.S., Inc., meets all required
specifications at a cost of $7~225.00 per
unit.
Item #2 - Three (3) Replacement Traffic
Controllers.
Only One (1) bid was received on this
item. That bid, submitted by Naztec,
Inc. meets all required specifications at
a cost of $1,805.00 per unit.
Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
A. Council award the bids for traffic control
equipment as follows:
Three (3) - New traffic controllers with
aluminum cabinets to H.H.S., Inc. for a total
cost of $21~675.00.
Three (3) - Replacement traffic controllers
from Naztec, Inc. for a total cost of
$5,415.00.
ae
Need - Requested equipment will provide
for necessary traffic control at various
intersections within the City.
bo
Compliance with specifications - The
providers identified in this alternative
meet all required City of Roanoke
specifications.
Fund availability - Designated funds are
available in the Capital Maintenance and
Equipment Replacement Program to provide
for the purchase of the above recommended
equipment. Bid prices are reasonable and
within the estimate.
Traffic Controllers
Bid Nos. 94-5-37 and 94-6-48
Page 3
cc:
B. Reject all Bids
Need - Some intersections in the City would
not have traffic controlled in the most
efficient and safest manner. Existing
equipment is subject to failure.
Compliance with specifications would not be a
factor in this alternative.
Fund availability - Designated funds would not
be expended under this alternative.
V. Recommendation
Council concur with Alternative "A" - award the
lowest responsible bids for traffic control
equipment as follows:
1. Three (3) new traffic controllers with
aluminum cabinets to H.H.S., Inc. for
total cost of $21~675.00.
the
Three (3) replacement traffic controllers from
Naztec, Inc. for the total cost of $5~415.00.
Reject all other bids.
Co
Appropriate $27,090.00 from the Capital Maintenance
and Equipment Replacement Program to Traffic
Engineering Account 001-052-4160-9015 to provide
for this purchase.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Management & Budget
Bid Tabulation
Bids were publicly opened and read in the Office of General Services
For
Traffic Controllers
Bid Nos. 94-5-3? and 94-6-48
Naztec, Inc.
H.H.S., Inc.
RGA. Inc.
Item
3 - Traffic
Controllers with Cabinets
in accordance with City
of Roanoke specifications
and delivered F.O.B.
Roanoke, Virginia
Bid No. 94-6-48
3 - Replacement Traffic
Controllers in accordance
with City of Roanoke
specifications and
delivered F.O.B. Roanoke,
Virginia
Bid No. 94-5-37
* $1,805.00 each
* $7,225.00 each
NIB
$4,773.00 each
N/B
Delivery
30-60 Days
90 Days
90-120 Days
Committee:
William F. Clark
Ro rt K. Ben, ton
* Indicates ~c~mnendation
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #20-45-183-270-361-472
Baker Equipment Engineering Co.
Magic City Ford
Map Enterprises, Inc.
Special Fleet Service, Inc.
Virginia Truck Center
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32146-080894 accepting the following bids for
furnishing and delivering a truck with utility body and aerial lift, and rejecting ali
other bids made to the City:
Successful Purchase
Item Quantity and Description Bidder Price
1 - New Truck Cab/Chassis
Magic City Ford
$27,290.28
2
i - New Utility Body
Aerial Lift and
Generator
Special Fleet
Services, Inc.
23,972.00
Resolution No. 32146-080894 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 8, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed vehicular equipment.
Sincerely' 9.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32146-080894.
A RESOLUTION accepting a certain bid made to the City for
furnishing and delivering truck with utility body and aerial lift,
and rejecting all other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, and the City Manager's report dated August 8, 1994, are
hereby ACCEPTED, at the purchase prices set out with each item:
Item Successful Purchase
Number Quantity & Description Bidder Price
1 1 - New Truck Cab/ Magic City $ 27,290.28
Chassis Ford
2 1 - New Utility Body Special Fleet $ 23,972.00
Aerial Lift and Services, Inc.
Generator
2. The City's Manager of General Services is hereby
authorized to issue the requisite purchase orders for the above-
mentioned items, said purchase orders to be made and filled in
accordance with the City's specifications, the respective bids made
therefor and this measure, as more particularly set out in a report
to this Council dated August 8, 1994.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of August, 1994.
No. 32145-080894.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Fleet Management Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Fleet Management Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Fleet Management
Capital Outlay (1) ............................... $ 1,852,709
Retained Earninqs
Retained Earnings - Unrestricted (2) ............. $ 1,355,569
1) Vehicular
Equipment
2) Retained
Earnings -
Unrestricted
(017-052-2642-9010) $ 51,263
(017-3336)
(51,263)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST-.
City Clerk.
Roanoke, Virginia
August 8, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids For Truck with
Aerial Lift,
Bid No. 94-6-27
I. Background
Capital Maintenance and Equipment Replacement
Program has identified the need for a truck with
utility body and aerial lift for the Traffic
Engineering Division.
Specifications were developed and along with
request for quotations were specifically sent to
eighteen (18) vendors, currently listed on the
City's bid list. A public advertisement was also
published in the Roanoke Times and Roanoke Tribune.
Neither Roanoke City Schools or Roanoke
Redevelopment and Housing Authority has a need for
this type of equipment at this time.
Do
June 20~ 1994 bids were received, publicly opened
and read at 2:00 p.m. in the Office of General
Services.
Seven (7) bid responses were received.
tabulation is attached.
Bid
II. Current Situation
Ail bid responses were evaluated in a consistent
manner by representatives of the following
departments:
Public Works
Fleet Management
Traffic Engineering Division
General Services
Truck with Aerial Lift
Bid No. 94-6-27
Page 2
III.
IV.
B. Bid evaluations are as follows:
1. Item #1
ao
The lowest bid, the alternate bid,
submitted by Magic City Ford, took
exception to the Transmission. This
exception is substantial and cannot be
waived as an informality.
0
The second lowest bid, the base bid,
submitted by Magic City Ford meets all
required specifications.
2. Item #2
ae
The lowest bid, the alternate bid,
submitted by Special Fleet Service, Inc.
took exceptions to Aerial Lift working
height, body cargo area and storage
compartment horizontal length. These
exceptions are not substantial and will
not affect the operation of the requested
equipment, therefore these exceptions are
identified to be informalities.
Issues
A. Need
Compliance with Specifications
Funding Availability
Alternatives
ae
Council accept the lowest responsible bids as
follows:
Item #1 - One (1) new Truck Cab/Chassis from
Magic City Ford for the cost of $27~290.28.
Item #2 - One Utility Body with Aerial Lift
and Generator to be mounted on above
Cab/Chassis from Special Fleet Service, Inc.
for the cost of $231972.00.
Truck with Aerial Lift
Bid No. 94-6-27
Page 3
We
ae
Need - Requested equipment is necessary
for the Traffic Engineering Division to
successfully and safely accomplish their
assigned responsibilities.
be
Compliance with Specifications -
Equipment proposed in this alternative
meets all required specifications.
Fund availability - Designated Funds are
available in Fleet Management Prior Year
Retained Earnings account.
B. Reject all Bids.
Need - Assigned responsibilities of the
Traffic Engineering Division would not be
accomplished in the most effective,
efficient or safest manner.
Compliance with Specifications would not
be a factor in this alternative.
Fund Availability - designated
would not be expended under
alternative.
funds
this
Recommendation
Council concur with Alternative "A" - accept
the lowest responsible bids as follows:
Item #1 - One (1) new Truck Cab/Chassis
from Magic City Ford for a total cost of
$27,290.28.
Item #2 - One (1) new Utility Body,
Aerial Lift and Generator to be mounted
on Item #1, from Special Fleet Service,
Inc. for a total cost of $23,972.00.
B. Reject all other Bids.
Truck with Aerial Lift
Bid No. 94-6-27
Page 4
cc:
Ce
Appropriate $51,262.28 from Fleet Management
Prior Year Retained Earnings to Fleet
Management Account 017-052-2642-9010.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Management & Budget
Bid Tabulation
Bids were publicly opened and read at 2:00 p.m. in the Office of General Services
For
Truck with Aerial Lift
Bid No. 94-6-27
Magic Magic Baker
City City Equipment
Ford Ford Engineering
Alternate Bid Company
Item #1
1 - New Truck Cab/Chassis
for Utility Body and Aerial
Lift in accordance with City
of Roanoke specifications
delivered F.O.B. Truck
Factory * $27,290.28
$26,450.88
$29,943.00
Virginia
Truck
Center
$29,883.00
Item #2
1 - New Utility Body and
Aerial Lift including generator
for above Cab/Chassis in
accordance with City of
Roanoke specifications,
delivered F.O.B. Roanoke,
Virginia
N/B
N/B
$27,330.00
N/B
Delivery 90 days 90 Days 180 Days 150 Days
Bid Tabulation
Bids were publicly opened and read at 2:00 p.m. in the Office of General Services
For
Truck with Aerial Lift
Bid No. 94-6-27
Item #1
1 - New Truck Cab/Chassis for
Utility Body and Aerial Lift
in accordance with City of
Roanoke specifications
delivered F.O.B. Truck
Factory
Item #2
1 - New Utility Body and
Aerial Lift including generator
for above Cab/Chassis in
accordance with City of
Roanoke specifications,
delivered F.O.B. Roanoke,
Virginia
Delivery
Map Special Special
Enterprises Fleet Fleet
Inc. Service, Service,
Inc. Inc.
Alternate Bid
$27,337.00 N/B N/B
$25,418.00
180-200 Days
$27,876.00
120-180 Days
* $23,972.00
120-180 Days
Committee:
William F. Clark /James A. MdClC~n~ D. Darwin Roupe * Indicates Recommendation
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #40-132
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
Your report with regard to a citizen proposal to elect Council Members under a
modified election district system, was before the Council of the City of Roanoke at
a regular meeting held on Monday, August 8, 1994.
On motion, duly seconded and adopted, Council requested that a public hearing be
advertised to be held on Monday, September 12, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W., Roanoke,
Virginia 24017
Mr. D. Elliott Hipp, 1122 Morehead, S. E., Roanoke, Virginia 24013
Mr. Thaddeus H. Hale, Jr., 4757 Biltmore Drive, N. W., Roanoke, Virginia
24017
Ms. Marie L. Dull, 821 Tazeweli Avenue, S. E., Roanoke, Virginia 24013
Mr. Elmer C. Fitzgerald, 1740 18th Street, S. E., Roanoke, Virginia 24014
Ms. Lenora V. Williams, 1218 6th Street, S. E., Roanoke, Virginia 24013
Ms. M. Wendy O'Neil, 1526 Monterey Road, N. E., Roanoke, Virginia 24019
Mr. Ray W. Barbour, 686 Montrose Avenue, S. E., Roanoke, Virginia 24013
Wilburn C. Dibling, Jr.
August 12, 1994
Page 2
pc.'
The Reverend Benjamin Tyree, 2501 Hanover Avenue, N. W., Roanoke,
Virginia 24017
Ms. Evangeline B. Jeffrey, 3731 Wilmont Avenue, N. W., Roanoke, Virginia
24017
Mr. A. Byron Smith, 4710 Cheraw Lake Road, N. W., Roanoke, Virginia 24017
Mr. Henry Craighead, 1625 Orange Avenue, N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 11, 1994
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to the request of the Mayor on Monday, August 8, 1994, I am pleased to
enclose a copy of the final report of the Citizens Task Force Appointed To Study
Alternative Election Procedures For City Council.
If you need additional information, please do not hesitate to call on me.
With warmest personal regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #27-207-330
Donald Dye
Vice-President
J. P. Turner and Bros., Inc.
800 8th Street
Salem, Virginia 24153
Dear Mr. Dye:
I am enclosing copy of Ordinance No. 32148-080894 accepting the bid of J. P. Turner
and Bros., Inc., in the amount of $108,928.00, for sewer line extension at the
Roanoke Centre for Industry and Technology, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. Ordinance No. 32148-
080894 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, August 8, 1994.
Sincerely, P/~4~,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #27-207-330
Aaron J. Conner
Vice President
Aaron J. Conner General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
E. C. Pace, III
President
E. C. Pace Co., Inc.
P. O. Box 12685
Roanoke, Virginia 24027
Gentlemen:
I am enclosing copy of Ordinance No. 32148-080894 accepting the bid of J. P. Turner
and Bros., Inc., in the amount of $108,928.00, for sewer line extension at the
Roanoke Centre for Industry and Technology, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. Ordinance No. 32148-
080894 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, August 8, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed project.
Sincerely, _
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32148-080894.
AN ORDINANCE accepting the bid of J.P. Turner and Brothers,
Incorporated, for sewer line extension at Roanoke Centre for
Industry and Technology upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1.
The bid of J.P. Turner and Brothers, Incorporated in the
total amount of $108,928.00, for sewer line extension at Roanoke
Centre for Industry and Technology as more particularly set forth
in the August 8, 1994 report of the City Manager to this Council,
such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
TN THE COUNCIL OF THE CITY OF ROUnd'ORE, VIRGINIA
The 8th day of August, 1994.
No. 32147-080894.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Sewage and Capital Projects Fund Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Sewage and Capital
Projects Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Sewaqe Fund
Appropriation
Capital Outlay (1) ................................
Retained Earninqs
Retained Earnings - Unrestricted (2) ..............
Capital Projects Fund
Appropriation
Capital Outlay (3) ................................
Fund Balance
Reserved Fund Balance - Unappropriated (4) ........
1) Appropriated
from General
Revenue (003-056-8467-9003) $ 60,000
2) Retained
Earnings -
Unrestricted
(003-3336)
(60,000)
$ 60,000
$ 16,326,252
$ 60,000
$ 1,384,421
4)
Revenue (008-052-9690-9003) $
Reserved Fund
Balance -
Unappropriated (008-3325)
60,000
( 60,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 8, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
SEWER LINE EXTENSION
I concur with the Bid Committee Report recommendations relative to
the above referenced project and recommend it to you for
appropriate action.
Sincerely,
City Manager
WRH/fm
Roanoke, Virginia
August 8, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
SEWER LINE EXTENSION
I. Background:
ae
Bids~ following proper advertisement, were publicly
opened and read aloud before City Council on Monday, June
27, 1994, for the sewer line extension at Roanoke Centre
for Industry and Technology (RCIT).
Three (3) bids were received with J. P. Turner and
Brothers, Incorporated, submitting the low bid in the
amount of $108,928.00.
Project consists of approximately 2,300 linear feet of
pipe and will eventually serve approximately 142 acres of
the RCIT expansion.
II.
Issues:
A. Cost
B. Funding
III.
Alternatives:
Authorize the City Manager to execute a unit price
contract in a form approved by the City Attorney with J.
P. Turner and Brothers, Incorporated, in the amount of
$108,928.00 with 90 calendar days for completion, with a
project contingency of $11,092.00.
1)
Cost is (2.6%) below Engineer's estimate and was
competitively bid.
2)
Fundinq is available in Sewer Fund Prior Years
Retained Earnings and undesignated capital funds.
Honorable Mayor and Members of City Council
Bid Committee Report
Roanoke Centre for Industry and Technology
Sewer Line Extension
August 8, 1994
Page 2
0
Do not authorize the City Manaqer to execute a contract
with J. P. Turner and Brothers, Incorporated.
1) Cost would be based on future bid.
2) Fundinq would remain available in the Sewer and
Economic Development Funds.
IV. Recommendation: Alternative A
Authorize the City Manager to execute a Unit Price
contract with J. P. Turner and Brothers, Incorporated,
for a sewer line extension at Roanoke Centre for Industry
and Technology in the amount of $108~928.00 and authorize
a project contingency of $11,072.00.
Appropriate $60,000.00 from Sewer Fund Prior Years
Retained Earnings and $60,000.00 from undesignated
capital funds to a new account established by the
Director of Finance in the Capital Projects Fund.
Respectfully subm~ted,~
William White,
William F. Clark
Kit B. Kiser
WW/JGB/tfk
cc: City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Management & Budget
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
BID SUNNARY
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
SEWER LINE EXTENSION
BID OPENING 06/27/94 TIME
2:00 P.M.
CONTRACTOR BID
J. P. Turner and Brothers,
Incorporated $108,928.00
Aaron J. Conner General
Contractor, Inc. 126,504.20
E. C. Pace Co., Inc. 165,520.00
Engineer's Estimate: $111~847.50
William F. Clark
Office of the City Engineer
Roanoke, Virginia
August 8, 1994
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 98 ! -2541
SANDRA H. EAKIN
Deputy City Clerk
August 12, 1994
File #80-467
Mr. Dominick Millner
3533 Ferncliff Avenue, N. W.
Apartment 71
Roanoke, Virginia 24017
Dear Mr. Millner:
I am enclosing a corrected copy of Resolution No. 32130-080894 recognizing your
outstanding athletic achievements as a recent graduate of William Fleming High
School. Resolution No. 32130-080894 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32130-080894.
A RESOLUTION recognizing the outstanding athletic achievements
of Dominick Millner, recent graduate of William Fleming High
School.
WHEREAS, Dominick Mlllner, a 1994 graduate of William Fleming
High School, who was selected as Timesland .Athlete of the Year,
has continued to excel in track and field events at the local,
state and national level; and
WHEREAS, Dominick Mlllner placed first in the long jump in
both the Indoor and Outdoor, Virginia Scholastic Group AAA track
and field meets; and
WHEREAS, Dominick Millner, rated as one of the top five long
Jumpers in the country, placed second in the National Scholastic
Indoor Track and Field Championships, in March, 1994; and
WHEREAS, Dominick Mlllner, placed first in the long jump at
the American Airlines National Scholastic Outdoor Track and Field
Championship, in June, 1994; and
WHEREAS, Dominick Millner placed first in the long jump
during the Commonwealth Games held in this City in July of this
year;
THEREFORE be it resolved by the Council of the City of Roanoke
as follows:
1. City Council congratulates and commends Dominick Millner
for his numerous excellent athletic achievements;
2. The City Clerk is directed to forward an attested copy
of this resolution to Dominick Millner.
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of Au§ust, 1994.
No. 32133-080894.
A RESOLUTION endorsing the Capital Improvement Program
submitted by the City Manager and Director of Finance by report of
July 25, 1994.
WHEREAS, by report of July 25, 1994, and the attachments to
such report, the City Manager and Director of Finance have
presented an updated 5-Year Capital Improvement Program for Fiscal
Years 1994-1998 which represents an investment in the future of
Roanoke and offers the City the opportunity to significantly
improve its facilities and physical resources while strengthening
the City's economic base;
WHEREAS, this Capital Improvement Program will impose no extra
burden on the taxpayer;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council endorses and concurs in the
recommendations of the City Manager and Director of Finance for an
updated 5-year Capital Improvement Program for the City of Roanoke
for Fiscal Years 1994-1998 in the total amount of $238,099,194 as
set out in the report of the City Manager and Director of Finance,
dated July 25, 1994, and the attachments to such report.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32132-080894.
AN ORDINANCE directing and providing for the holding of an
election in the City of Roanoke, Virginia, to determine whether the
qualified voters of the City of Roanoke, Virginia will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City
of Roanoke on August 8, 1994, providing for the issue of certain
general obligation bonds of the City of Roanoke; and providing for
an emergency.
WHEREAS, the Council (the "Council") of the City of Roanoke,
Virginia (the "City"), deems it necessary for the preservation of
the public health and safety and for the usual daily operation of
the municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, set out in Ordinance No. 32131-080894, duly adopted
by the Council on August 8, 1994, and that this ordinance should
become effective upon its passage.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. Pursuant to Section 47 of the Charter of the City, an
election shall be held in the City on November 8, 1994 to determine
whether the qualified voters will approve an ordinance, duly
adopted by the Council on August 8, 1994, entitled:
"No. 32131-080894
AN ORDINANCE authorizing the issuance of
Twenty-Three Million Dollars ($23,000,000)
principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the
purpose of providing funds to defray the cost
to the City of Roanoke of needed permanent
public improvements of and to school
buildings, public buildings, public bridges,
streets and sidewalks, storm drains, parks,
economic development, and acquisition of real
property for the foregoing; and providing for
an emergency."
2. Such election shall be conducted and the results
ascertained and certified in the manner prescribed by law for the
conduct of regular elections.
3. The Secretary of the Electoral Board of the City is
hereby directed to give public information of such election,
setting forth the time and place thereof by publishing notice of
the same to which shall be attached an attested copy of this
ordinance in a newspaper of general circulation in the City and
published in the City at least 10 days before the date of the
election.
4. The Electoral Board of the City shall forthwith cause
proper ballots to be prepared for use at such election, and such
ballots shall be in substantially the following form:
COMMONWEALTH OF VIRGINIA
OFFICIAL BALLOT
CITY OF ROANOKE
SPECIAL ELECTION
TUESDAY, NOVEMBER 8, 1994
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted by
the Council of. the City of Roanoke on August 8, 1994, entitled:
"AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray the cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.", be approved?
[] YES
[] NO
5. The City Clerk is hereby authorized and directed to
forward as soon as practicable a certified copy of this ordinance
as adopted by the Council to the State Board of Elections in
accordance with Section 24.2-684, Code of Virginia (1950), as
amended, and to the Electoral Board of the City.
6. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full
force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32131-080894.
AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray the cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.
WHEREAS, the Council of the City of Roanoke, Virginia (the
"City"), deems it necessary for the preservation of the public
health and safety and for the usual daily operation of the
municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, and that this ordinance should become effective upon
its passage;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. It is deemed expedient and necessary in the judgment of
the Council of the City to issue and sell general obligation bonds
of the City in the principal amount of TWENTY-THREE MILLION DOLLARS
($23,000,000) for the purpose of providing funds to be applied,
with or without other funds, to defray the cost to the City of
acquisitions, construction, additions, betterments, extensions and
improvements of needed permanent public improvements of and to
school buildings, public buildings, public bridges, streets and
sidewalks, storm drains, parks, economic development, and
acquisition of real property for the foregoing. If upon completion
of any of such needed permanent public improvements, there remains
any unexpended balance of the amount of bond proceeds allocated
therefor, such balance may be used for other needed public
improvements set forth in this paragraph, as determined by the
Council of the City.
2. Pursuant to Section 47 of the Charter of the City, there
are hereby authorized to be issued general obligation bonds of the
City in an aggregate principal amount not exceeding $23,000,000 for
the purpose of raising moneys to pay the cost of the permanent
public improvements set forth in paragraph 1 hereof. The full
faith and credit of the City is pledged to the payment of the
principal and interest of such bonds.
3. The Council shall by resolution adopted from time to time
prescribe the amount of such bonds to be issued from time to time
and the form thereof, and all other details with respect thereto,
in accordance with law.
4. Such bonds shall not be issued unless and until this
ordinance has been approved by the affirmative vote of a majority
of the qualified voters of the City voting in an election to be
called in the manner provided by the Charter of the City to be held
on November 8, 1994.
5. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in force
and effect upon its passage.
ATTEST:
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #27-40-53-57-67-102-217-467-514
Michael G. Brown, Secretary
State Board of Elections
200 N. 9th Street
Room 101
Richmond, Virginia 23219-3497
Dear Mr. Brown:
I am enclosing a certified copy of Ordinance No. 32132-080894 directing and
providing for the holding of an election in the City of Roanoke, Virginia, to
.determine whether the qualified voters of the City of Roanoke, Virginia, will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City of Roanoke on
August 8, 1994, providing for the issue of certain general obligation bonds of the
City of Roanoke. Ordinance No. 32132-080894 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #27-40-53-57-67-102-217-467-514
Alton B. Prillaman, Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Prillaman:
I am enclosing a certified copy of Ordinance No. 32132-080894 directing and
providing for the holding of an election in the City of Roanoke, Virginia, to
determine whether the qualified voters of the City of Roanoke, Virginia, will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City of Roanoke on
August 8, 1994, providing for the issue of certain general obligation bonds of the
City of Roanoke. Ordinance No. 32132-080894 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc: Shelva S. Painter, Registrar
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
August 9, 1994
SANDRA H. EAKIN
Deputy City Clerk
File #27-40-53-57-67-102-217-467-514
Donald G. Gurney, Esquire
Hawkins, Delafield and Wood
67 Wall Street
New York, New York 10005
Dear Mr. Gurney:
I am enclosing a certified copy of Ordinance No. 32132-080894 directing and
providing for the holding of an election in the City of Roanoke, Virginia, to
determine whether the qualified voters of the City of Roanoke, Virginia, will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City of Roanoke on
August 8, 1994, providing for the issue of certain general obligation bonds of the
City of Roanoke. Ordinance No. 32132-080894 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #27-40-53-57-67-102-217-467-514
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing a certified copy of Ordinance No. 32131-080894 authorizing issuance
of $23,000,000.00 principal amount of general obligation bonds of the City of
Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City
of Roanoke of needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the foregoing. I am also
enclosing a certified copy of Ordinance No. 32132-080894 directing and providing for
the holding of an election in the City of Roanoke, Virginia, to determine whether the
qualified voters of the City of Roanoke, Virginia, will approve Ordinance No. 32131-
080894, duly adopted by the Council of the City of Roanoke on August 8, 1994,
providing for the issue of certain general obligation bonds of the City of Roanoke.
Ordinance Nos. 32131-080894 and 32132-080894 were adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #27-40-53-57-67-102-217-467-514
Michael G. Brown, Secretary
State Board of Elections
200 N. 9th Street
Room 101
Richmond, Virginia 23219-3497
Dear Mr. Brown:
I am enclosing a certified copy of Ordinance No. 32131-080894 authorizing issuance
of $23,000,000.00 principal amount of general obligation bonds of the City of
Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City
of Roanoke of needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the foregoing. Ordinance
No. 32131-080894 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. ~arker
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
August 9, 1994
SANDRA H. EAKIN
Deputy City Clerk
File //27-40-53-57-67-102-217-467-514
Alton B. Prillaman, Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Prillaman:
I am enclosing a certified copy of Ordinance No. 32131-080894 authorizing issuance
of $23,000,000.00 principal amount of general obligation bonds of the City of
Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City
of Roanoke of needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the foregoing. Ordinance
No. 32131-080894 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Enc.
pc: Shelva S. Painter, Registrar
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #27-40-53-57-67-102-217-467-514
Donald G. Gurney, Esquire
Hawkins, Delafield and Wood
67 Wall Street
New York, New York 10005
Dear Mr. Gurney:
I am enclosing a certified copy of Ordinance No. 32131-080894 authorizing issuance
of $23,000,000.00 principal amount of general obligation bonds of the City of
Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City
of Roanoke of needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the foregoing. Ordinance
No. 32131-080894 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 8, 1994.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Eno.
WILBURN C. DIBLING, JR.
CITY ATTORNEY
CITY OF ROANO ,
OFFICE OF CITY ATq ORNEy
464 MUNICIPAL BUILDING
215 CHURCH AVENUF:~W I"!~ -9 ~*~ :~ ~''~. "'
ROANOKE, VIRGINIA 2401'~-15~5 '
TELEPHONE: ?03..9~ 1.2431
TELECOPIER: 703-224-3071
August 9, 1994
WILLIAM X PARSONS
STEVEN J. TALEVl
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY ATTORNEYS
FEDERAL EXPRESS
and
CERTIFIED MAIL - RETURN RECEIPT REQUESTED
Chief, Voting Section
Civil Rights Division
Department of Justice
320 First Street, N. W., Room 818-A
Washington, D. C. 20001
Re:
Submission under §5 of the Voting Rights Act -
Request for Expedited Consideration of Bond
Election to be held in the City of Roanoke,
Virginia, on November 8, 1994
Dear Sir or Madam:
Pursuant to the requirements of Section 5 of the Voting Rights
Act of 1965, as amended, I am requesting, on behalf of the City
Council of the City of RoanOke, Virginia, that your Office provide
expedited consideration for and approval of a bond election to be
held in the City of Roanoke on November 8, 1994. This letter is
being sent by Federal Express to expedite your response. You will
receive the same letter by Certified Mail, Return Receipt
Requested, in several days.
The City Council has adopted a Basic Capital Improvement
Program in the amount of $238,099,194 for the City for Fiscal Years
1994-1998. A portion of the Program will be financed by the
issuance of $23,000,000 aggregate principal amount of general
obligation bonds of the City. Pursuant to S47 of the City Charter,
issuance of these general obligation bonds requires approval by
affirmative vote of a majority of the qualified voters of the City
voting on the question at an election called for such purpose.
By Ordinance No. 32131.--080894, adopted August 8, 1994, a copy
of which is attached hereto as Attachment 1, Roanoke City Council
authorized the issuance of $23,000,000 principal amount of general
obligation bonds of the City for the purpose of providing funds to
defray the cost to the City of a portion of its Capital Improvement
Program for Fiscal Year 1994-1998. By Ordinance No. 32132-080894,
Chief Voting Section
Civil Rights Division
August 9, 1994
Page 2
also adopted on August 8, 1994, a copy of which is attached hereto
as Attachment 2, Roanoke City Council directed and provided for the
holding of an election in the City to determine whether the
qualified voters of the City will approve Ordinance No. 32131-
080894. By Order entered August 9, 1994, a copy of which is
attached hereto as Attachment 3, the Circuit Court for the City of
Roanoke ordered the bond election requested by the Council. The
November 8, 1994, bond election, including but not limited to,
qualifications of voters and registration, election procedures,
form of ballot and absentee ballots will be conducted in full
accordance with Title 24.2, Elections, Code of Virginia (1950), as
amended.
Prior to adopting Ordinance Nos. 32131-080894 and 32132-
080894, City Council held a public hearing on August 8, 1994. Such
public hearing was advertised in the Roanoke Times & World News, a
newspaper of general circulation published in the City, on July 24
and August 2, 1994, and a copy of such advertisement is attached
hereto as Attachment 4. For your additional reference, I am
enclosing a copy of §47 of the City of Roanoke Charter, which is
referred to in the enclosed ordinances, as Attachment 5.
As the City of Roanoke has a significant minority population,
I am providing you with the names of two minority group members who
are familiar with the proposal and who have been active in the
political process. These individuals are The Reverend Noel C.
Taylor, 2302 Florida Avenue, N.W., Roanoke, Virginia 24017 (703-
563-1444), and Dr. Wendell H. Butler, 2118 Andrews Road, N.W.,
Roanoke, Virginia 24017 (703-344-7968).
We must receive your response by October 1, 1994, in order to
properly advertise the bond election. It is requested that
expedited consideration of this request be given pursuant to the
procedures for the administration of Section 5 of the Voting Rights
Act (28 C.F.R. S51.32). Should we not receive your approval by
October 1, 1994, we will be compelled to assume your approval and
proceed with advertising and other details of the bond election.
If you should desire further information with respect to this
matter, please feel free to contact me or Mrs. Shelva S. Painter,
General Registrar, 109 Municipal north, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011, 703-981-2281.
Chief, Voting Section
Civil Rights Division
August 9, 1994
Page 3
Thank you for your expedited consideration of this matter.
Very truly yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
Enclosures
cc:
Alton B. Prillaman, Secretary, Roanoke City Electoral Board
Dr. Wendell H. Butler
The Reverend Noel C. Taylor
Shelva S. Painter, General Registrar
Mary F. Parker, City Clerk
Donald G. Gurney, Esquire
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32131-080894.
AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray the cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.
WHEREAS, the Council of the City of Roanoke, Virginia (the
"City"), deems it necessary for the preservation of the public
health and safety and for the usual daily operation of the
municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, and that this ordinance should become effective upon
its passage;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. It is deemed expedient and necessary in the judgment of
the Council of the City to issue and sell general obligation bonds
of the City in the principal amount of TWENTY-THREE MILLION DOLLARS
($23,000,000) for the purpose of providing funds to be applied,
with or without other funds, to defray the cost to the City of
ATTACHMENT 1
acquisitions, construction, additions, betterments, extensions and
improvements of needed permanent public improvements of and to
school buildings, public buildings, public bridges, streets and
sidewalks, storm drains, parks, economic development, and
acquisition of real property for the foregoing. If upon completion
of any of such needed permanent public improvements, there remains
any unexpended balance of the amount of bond proceeds allocated
therefor, such balance may be used for other needed public
improvements set forth in this paragraph, as determined by the
Council of the City.
2. Pursuant to Section 47 of the Charter of the City, there
are hereby authorized to be issued general obligation bonds of the
City in an aggregate principal amount not exceeding $23,000,000 for
the purpose of raising moneys to pay the cost of the permanent
public improvements set forth in paragraph 1 hereof. The full
faith and credit of the City is pledged to the payment of the
principal and interest of such bonds.
3. The Council shall by resolution adopted from time to time
prescribe the amount of such bonds to be issued from time to time
and the form thereof, and all other details with respect thereto,
in accordance with law.
4. Such bonds shall not be issued unless and until this
ordinance has been approved by the affirmative vote of a majority
of the qualified voters of the City voting in an election to be
called in the manner provided by the Charter of the City to be held
on November 8, 1994.
5. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in force
and effect upon its passage.
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of August, 1994.
No. 32132-080894.
VIRGINIA,
AN ORDINANCE directing and providing for the holding of an
election in the City of Roanoke, Virginia, to determine whether the
qualified voters of the City of Roanoke, Virginia will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City
of Roanoke on August 8, 1994, providing for the issue of certain
general obligation bonds of the City of Roanoke; and providing for
an emergency.
WHEREAS, the Council (the "Council") of the City of Roanoke,
Virginia (the "City"), deems it necessary for the preservation of
the public health and safety and for the usual daily operation of
the municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, set out in Ordinance No. 32131-080894, duly adopted
by the Council on August 8, 1994, and that this ordinance should
become effective upon its passage.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. Pursuant to Section 47 of the Charter of the City, an
election shall be held in the City on November 8, 1994 to determine
whether the qualified voters will approve an ordinance, duly
adopted by the Council on August 8, 1994, entitled:
ATTACHMENT 2
"No. 32131-080894
AN ORDINANCE authorizing the issuance of
Twenty-Three Million Dollars ($23,000,000)
principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the
purpose of providing funds to defray the cost
to the City of Roanoke of needed permanent
public improvements of and to school
buildings, public buildings, public bridges,
streets and sidewalks, storm drains, parks,
economic development, and acquisition of real
property for the foregoing; and providing for
an emergency."
2. Such election shall be conducted and the results
ascertained and certified in the manner prescribed by law for the
conduct of regular elections.
3. The Secretary of the Electoral Board of the City is
hereby directed to give public information of such election,
setting forth the time and place thereof by publishing notice of
the same to which shall be attached an attested copy of this
ordinance in a newspaper of general circulation in the City and
published in the City at least 10 days before the date of the
election.
4. The Electoral Board of the City shall forthwith cause
proper ballots to be prepared for use at such election, and such
ballots shall be in substantially the following form:
COMMONWEALTH OF VIRGINIA
OFFICIAL BALLOT
CITY OF ROANOKE
SPECIAL ELECTION
TUESDAY, NOVEMBER 8, 1994
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted by
the Council of the City of Roanoke on August 8, 1994, entitled:
"AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray ~he cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.", be approved?
YES
[] NO
5. The City Clerk is hereby authorized and directed to
forward as soon as practicable a certified copy of this ordinance
as adopted by the Council to the State Board of Elections in
accordance with Section 24.2-684, Code of Virginia (1950), as
amended, and to the Electoral Board of the City.
6. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full
force and effect upon its passage.
ATTEST:
City Clerk.
VIRGINIA:
IN RE:
IN THE CIRCUIT COURT FOR THE CITY OF ROANOKE
ORDINANCE NO. 32132-080894 OF THE
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
DIRECTING AND PROVIDING FOR THE HOLDING OF
AN ELECTION IN THE CITY OF ROANOKE TO
DETERMINE WHETHER THE QUALIFIED VOTERS
OF THE CITY OF ROANOKE WILL APPROVE
ORDINANCE NO. 32131-080894, DULY ADOPTED
BY THE COUNCIL OF THE CITY OF ROANOKE
ON AUGUST 8, 1994, PROVIDING FOR THE
ISSUANCE OF CERTAIN GENERAL OBLIGATION
BONDS OF THE CITY OF ROANOKE; AND
PROVIDING FOR AN EMERGENCY.
ORDER
Docket No.
This matter came on to be heard on the motion of Mary F.
Parker, City Clerk of the City of Roanoke, Virginia, a municipal
corporation organized and existing under the laws of the
Commonwealth of Virginia, by Wilburn C. Dibling, Jr., City
Attorney, that this Court order a bond election to be held in the
City of Roanoke on November 8, 1994, in accordance with the terms
and conditions set forth in Ordinance No. 32132-080894, adopted by
the Council of the City of Roanoke on August 8, 1994. After
consideration of the aforementioned motion, the Court is of the
opinion that the motion should be granted.
NOW, THEREFORE, the Court doth ADJUDGE, ORDER and DECREE
as follows:
1. That attested copies of Ordinance Nos. 32131-080894
and 32132-080894, both adopted by the Council of the City of
Roanoke on August 8, 1994, be and such ordinances are hereby filed.
AT~ACHME~]~ 3
2. That, pursuant to Section 47 of the Charter of the
City of Roanoke and Section 24.2-684, Code of Virginia (1950), as
amended, the Roanoke City Electoral Board and the State Board of
Elections shall schedule and hold a bond election in the City of
Roanoke on November 8, 1994, in accordance with the terms and
conditions of Ordinance No. 32132-080894.
3. That the ballots for use at such election shall be
in substantially the following form:
COMMONWEALTH OF VIRGINIA
OFFICIAL BALLOT
CITY OF ROANOKE
SPECIAL ELECTION
TUESDAY, NOVEMBER 8, 1994
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted by
the Council of the City of Roanoke on August 8, 1994, entitled:
"AN ORDINANCE authorizing the issuance of Twenty-Three
Million Dollars ($23,000,000) principal amount of general
obligation bonds of the City of Roanoke, Virginia, for the purpose
of providing funds to defray the cost to the City of Roanoke of
needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm
drains, parks, economic development, and acquisition of real
property for the foregoing; and providing for an emergency.", be
approved?
[] YES
[] NO
4. That the Clerk of this Court is directed to forward
a certified copy of this Order and of Ordinance Nos. 32131-080894
and 32132-080894 to the Roanoke City Electoral Board and the State
Board of Elections.
I ask for this:
ENTER:
A COPy, TESTE ARTHUR B. CRUSH, III, CLEEK
By~J-3k3'v'z--~ ~' Deputy Clerk
· FF IS: :'¥ I ]' )F
I, (THE :jN3_:'.SI='~SO) ~"u fiUTHORIZEO
/P,PTS~NT;~TIvE oF T~: TI,~gS-WGRLO CDR-
JA~/IO'~ ~HICH C.]~PO~T[O,'~ IS PUbLIShER
T,~E ~OCt,i'3~E TIr~ES 5 ~CRLO-'IE~S, ~
STATE OF V[RGI'~IA. DU CERTIFY THaT
o~.;N~AFq '~OTIC2 NaS PUbLISHSD IN S~ID
c.SP:.P]RS C'; TH~ FJLLOWI'.~ DATES
77/2~/'~ SdNOAY
IT~IESS, THIS 256~ 1994
AUTHORIZF-D SIGNATURE
ATTACHMENT 4
CHARTER §47
§ 45. Laying out of streets.
No property within the corporate limits of the city of
Roanoke or within three miles of said limits (or five miles as
provided by Article 2, Chapter 23, of Title 15 of the Code of
Virginia, 1950, except as to any lands within the overlap-
ping boundaries under the jurisdiction of any incorporated
town as defined by said Article)*, as now or hereafter
established, shall be laid out with streets, alleys or public
easements or ways thereon, except in accordance with such
rules, regulations and provisions which may have been or
hereafter be established, from time to time, by ordinance of
the city council. To provide for the proper and orderly
development of the city and its environs the council shall
have the power, by ordinance, to make and enforce rules,
regulations and provisions for the laying out of such streets,
alleys, public ways or easements and shall have power to
require, by the recordation of plats or otherwise, that the
title to land so laid out shall thereby vest in the said city or
in such county as the land may be situate.
Notwithstanding anything in this section contained, the
city shall not be liable for any accidents or injuries which
may occur or be sustained upon any street, alley, boulevard
or way, heretofore or hereafter laid out, until and unless the
said street, alley, boulevard or way shall have been accepted
by the city, and the approval of any plan or plat shall not
be taken as an acceptance by said city of any street, alley,
boulevard, way or public place shown on such plan or plat.
§ 46. [R®lerved.]
Editor's uoto--Section 46. rslating ~o tha sinking fund and sinking fund
commiuion, wu repe~l~d by Act~ 1976, Ch. 573, § 2.
§ 47. Bond il~ues; borrowing in anticipation of iseu-
ante of bonds.
The council may, in the name and for the use of the city,
cause to be issued bonds for any one or more of the
following purposes, namely: To provide for parks and other
*Editor's note--See now, Cods of Virginia. § 15.1-465 et seq.
Supp. No. 28 51
ATTACHMENT 5
§ 47 ROANOKE CODE
recreational purposes, water supply, water works, electric
lights or other lighting system, suitable equipment against
fire, or for erecting or improving bridges, viaducts, school
buildings, jails, city halls, fire houses, libraries, museums,
and other public buildings, incinerators, auditoriums,
armories, airports and equipment and furnishings for same;
hospitals and clinics, a local bus transportation system to
operate on regular schedules; grading, paving, repaying,
curbing, or otherwise improving any one or more of the
streets or alleys, or widening existing ones; or for locating,
instituting and maintaining sewers, drains and culverts, or
for any other permanent public improvement; to provide for
a revolving fund of not more than five hundred thousand
dollars ($500,000.00) for the establishment of a pool of
automobiles, trucks and other automotive and movable
equipment, provided, that the council shall first establish by
ordinance such conditions under which the respective
departments, courts, bureaus, boards, commissions, offices
and agencies of the city shall have the use of such
equipment as will recoup the said fund within the estimated
life of each class and type of such equipment; provided that
no such bonds shall be issued except by ordinance adopted
by a majority of all members of the council; no such bonds to
provide for the acquisition of a supply of water to said city and its
inhabitants, or for other specific undertaking, from which the city
may derive a revenue, as provided in the Constitution of Virginia
and Chapter 358 of the Acts of Assembly of 1918, as amended by
Chapter 217 of the Acts of Assembly of 1930, shall be issued
except by ordinance adopted by a majority of all members of
council; but such bonds shall not be irredeemable for a period
greater than thirty-five years.
The council, in its discretion, may require that an ordinance
adopted by the council authorizing the issuance of general obli-
gation bonds, as defined by the Public Finance Act of 1991, be
approved by the affirmative vote of the majority of the qualified
voters of the city voting on the question at an election for such
purpose to be called, held and conducted in accordance with an
ordinance adopted by the council providing for such election and
for giving due publicity to the same and also providing by whom
Supp. No. 28 59_
CHARTER §4?
and how the ballots shall be prepared and return canvassed and
the result certified.
In no case shall the city issue any bonds or other interest-
bearing obligations which, including existing indebtedness, shall
at any time exceed ten percent of the assessed valuation of the
real estate in the city subject to taxation, as shown by the last
preceding assessment for taxes. In determining the limitation for
the city, there shall not be included the classes of indebtedness
described in paragraphs (1), (2), (3) and (4~ of subsection la) of
Section 10 of Article VII of the Constitution of Virgnnia.
The said council shall not endorse the bonds of any company
whatsoever or make the city liable therefor.
The said council shah determine the form and the manner of
execution of the bonds, including any interest coupons to be
attached thereto. Any bonds issued under the provisions of this
Charter and any interest coupons attached thereto, if so author-
ized by the said council, may bear or be executed with the facsim-
ile signature of any official authorized to sign or to execute such
bonds or coupons. In case any law shall provide for the sealing of
such bonds with the official or corporate seal of the city or of the
said council or any official thereof, a facsimile of such seal may be
imprinted on the bonds if so authorized by said council, and it
shall not be necessary in such case to impress such seal physi-
cally upon such bonds.
In case any officer whose signature or a facsimile of whose
signature shall appear on any bonds or coupons shall cease to be
such officer before the delivery of such bonds, such signature or
such facsimile shall nevertheless be valid and sufficient for all
purposes the same as if he had remained in office until such
delivery, and any bond may bear the facsimile signature of, or
may be signed by, such persons as at the actual time of the
execution of such bonds shall be the proper officers to sign such
bond although at the date of such bond such persons may not
have been such officers.
When all signatures on bonds are facsimiles, the bonds must be
authenticated by an approved agent of the said council.
The said bonds shall be sold by resolution of the council and the
proceeds used under its direction. Every bond issued by the coun-
Supp. No. 28 53
§47 ROANOKECODE
cil shall state on its face for what purpose or purposes it is issued,
and the proceeds shall be applied exclusively to the purpose or
purposes for which such bonds are issued.
In anticipation of the issuance of bonds under the
provisions of this section or under the provisions of the
Public Finance Act of 1991, as from time to time amended,
and of the receipt of the proceeds of sale of such bonds, the
council may, in the name and for the use of the city, by
resolution adopted by the council, cause to be borrowed
money for the purpose for which such bonds have been
authorized and within the maximum authorized amount of
the bond issue. The resolution authorizing any such
borrowing shall specify the maximum rate of interest to be
paid by the city on such loan, and each such loan shall
mature and be paid within five years from the date of its
original issue. The city may, in its discretion, retire any
such loans by means of current revenues, s~ecial assess-
ments, or other funds, in lieu of retiring them by means of
bonds, and may, thereafter, provide for the issuance of the
maximum amount of bonds that has been authorized
without reduction by the amount of such loans retired in
such manner. Negotiable notes shall be issued for all
moneys borrowed in anticipation of the issuance of bonds
under this section or of the Public Finance Act of 1991, as
amended, and such notes may be renewed from time to
time, but all such notes shall mature within the time limited
by this section. The issuance of such notes and other details
thereof shall be governed by provisions of the resolution or
ordinance of the council authorizing such borrowing, not
inconsistent with the provisions contained in this para-
graph. (Acts 1962, Ch. 442, § 1; Acts 1966, Ch. 73, § 1; Acts
1970, Ch. 207, § 1; Acts 1985, Ch. 136, § 1; Acts 1992, Ch. 258, §
Supp. No. 28
54
VIRGINIA:
IN RE:
IN THE CIRCUIT COURT FOR THE CITY OF ROANOKE
ORDINANCE NO. 32132-080894 OF THE
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
DIRECTING AND PROVIDING FOR THE HOLDING OF
AN ELECTION IN THE CITY OF ROANOKE TO
DETERMINE WHETHER THE QUALIFIED VOTERS
OF THE CITY OF ROANOKE WILL APPROVE
ORDINANCE NO. 32131-080894, DULY ADOPTED
BY THE COUNCIL OF THE CITY OF ROANOKE
ON AUGUST 8, 1994, PROVIDING FOR THE
ISSUANCE OF CERTAIN GENERAL OBLIGATION
BONDS OF THE CITY OF ROANOKE; AND
PROVIDING FOR AN EMERGENCY.
ORDER
Docket No.
This matter came on to be heard on the motion of Mary F.
Parker, City Clerk of the City of Roanoke, Virginia, a municipal
corporation organized and existing under the laws of the
Commonwealth of Virginia, by Wilburn C. Dibling, Jr., City
Attorney, that this Court order a bond election to be held in the
City of Roanoke on November 8, 1994, in accordance with the terms
and conditions set forth in Ordinance No. 32132-080894, adopted by
the Council of the City of Roanoke on August 8, 1994. After
consideration of the aforementioned motion, the Court is of the
opinion that the motion should be granted.
NOW, THEREFORE, the Court doth ADJUDGE, ORDER and DECREE
as follows:
1. That attested copies of Ordinance Nos. 32131-080894
and 32132-080894, both adopted by the Council of the City of
Roanoke on August 8, 1994, be and such ordinances are hereby filed.
2. That, pursuant to Section 47 of the Charter of the
City of Roanoke and Section 24.2-684, Code of Virginia (1950), as
amended, the Roanoke City Electoral Board and the State Board of
Elections shall schedule and hold a bond election in the City of
Roanoke on November 8, 1994, in accordance with the terms and
conditions of Ordinance No. 32132-080894.
3. That the ballots for use at such election shall be
in substantially the following form:
COMMONWEALTH OF VIRGINIA
OFFICIAL BALLOT
CITY OF ROANOKE
SPECIAL ELECTION
TUESDAY, NOVEMBER 8, 1994
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted by
the Council of the City of Roanoke on August 8, 1994, entitled:
"AN ORDINANCE authorizing the issuance of Twenty-Three
Million Dollars ($23,000,000) principal amount of general
obligation bonds of the City of Roanoke, Virginia, for the purpose
of providing funds to defray the cost to the City of Roanoke of
needed permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks, storm
drains, parks, economic development, and acquisition of real
property for the foregoing; and providing for an emergency.", be
approved?
[] YES
[] NO
4. That the Clerk of this Court is directed to forward
a certified copy of this Order and of Ordinance Nos. 32131-080894
and 32132-080894 to the Roanoke City Electoral Board and the State
Board of Elections.
I ask for this:
ENTER:
Thi~ day of~ugus~t, 1994.
///~' Judge ~
A COP.Y, TESTE: ARTHUR B. CRUSH, III, CLERK
By ~ Deputy Clerk
VIRGINIA:
IN THE CIRCUIT COURT FOR THE CITY OF ROANOKE
IN RE:
ORDINANCE NO. 32132-080894 OF THE
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
DIRECTING AND PROVIDING FOR THE HOLDING OF
AN ELECTION IN THE CITY OF ROANOKE TO
DETERMINE WHETHER THE QUALIFIED VOTERS
OF THE CITY OF ROANOKE WILL APPROVE
ORDINANCE NO. 32131-080894, DULY ADOPTED
BY THE COUNCIL OF THE CITY OF ROANOKE
ON AUGUST 8, 1994, PROVIDING FOR THE
ISSUANCE OF CERTAIN GENERAL OBLIGATION
BONDS OF THE CITY OF ROANOKE; AND
PROVIDING FOR AN EMERGENCY.
MOTION
Docket No.
NOW comes Mary F. Parker, City Clerk of the City of
Roanoke, Virginia (the "City"), a municipal corporation organized
and existing under the laws of the Commonwealth of Virginia, by
Wilburn C. Dibling, Jr., City Attorney, and represents unto this
Honorable Court as follows:
1. On August 8, 1994, the Council of the City adopted
Ordinance No. 32131-080894 authorizing the issuance of Twenty-Three
Million Dollars ($23,000,000) principal amount of general
obligation bonds of the City for the purpose of providing funds to
defray the cost to the City of needed permanent public
improvements, including acquisitions, construction, additions,
betterments, extensions and improvements of and to school
buildings, public buildings, public bridges, streets and sidewalks,
storm drains, parks, economic development, and acquisition of real
property for the foregoing; and providing for an emergency. An
attested copy of the foregoing ordinance is attached hereto and
labeled as Exhibit 1.
2. On August 8, 1994, the Council of the City also
adopted Ordinance No. 32132-080894 directing and providing for the
holding of an election in the City to determine whether the
qualified voters of the City will approve Ordinance No. 32131-
080894. An attested copy of Ordinance No. 32132-080894 is attached
hereto and labeled as Exhibit 2.
3. The City is authorized by Section 47 of the City
Charter of the City to issue certain bonds pursuant to an ordinance
adopted by a majority of all members of the Council and approved'by
the affirmative vote of a majority of the qualified voters of the
City voting on the question at an election for such purpose.
4. Section 24.2-684, Code of Virginia (1950), as
amended, may be interpreted to require an Order of this Court
directed to the Electoral Board of the City and the State Board of
Elections calling for the bond election requested by City Council.
WHEREFORE, Mary F. Parker, City Clerk, prays that this
Court enter an order directing a bond election to be held on
November 8, 1994, in accordance with the terms and conditions set
forth in Ordinance No. 32132-080894, adopted by the Council of the
City on August 8, 1994.
MARY F. PARKER, CITY CLERK
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32131-080894.
AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray the cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.
WHEREAS, the Council of the City of Roanoke, Virginia (the
"City"), deems it necessary for the preservation of the public
health and safety and for the .usual daily operation of the
municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, and that this ordinance should become effective upon
its passage;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. It is deemed expedient and necessary in the judgment of
the Council of the City to issue and sell general obligation bonds
of the City in the principal amount of TWENTY-THREE MILLION DOLLARS
($23,000,000) for the purpose of providing funds to be applied,
with or without other funds, to defray the cost to the City of
EXHIBIT 1
acquisitions, construction, additions, betterments, extensions and
improvements of needed permanent public improvements of and to
school buildings, public buildings, public bridges, streets and
sidewalks, storm drains, parks, economic development, and
acquisition of real property for the foregoing. If upon completion
of any of such needed permanent public improvements, there remains
any unexpended balance of the amount of bond proceeds allocated
therefor, such balance may be used for
improvements set forth in this paragraph,
Council of the City.
other needed public
as determined by the
2. Pursuant to Section 47 of the Charter of the City, there
are hereby authorized to be issued general obligation bonds of the
City in an aggregate principal amount not exceeding $23,000,000 for
the purpose of raising moneys to pay the cost of the permanent
public improvements set forth in paragraph 1 hereof. The full
faith and credit of the City is pledged to the payment of the
principal and interest of such bonds.
3. The Council shall by resolution adopted from time to time
prescribe the amount of such bonds to be issued from time to time
and the form thereof, and all other details with respect thereto,
in accordance with law.
4. Such bonds shall not be issued unless and until this
ordinance has been approved by the affirmative vote of a majority
of the qualified voters of the City voting in an election to be
called in the manner provided by the Charter of the City to be held
on November 8, 1994.
5. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in force
and effect upon its passage.
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of August, 1994.
No. 32132-080894.
AN ORDINANCE directing and providing for the holding of an
election in the City of Roanoke, Virginia, to determine whether the
qualified voters of the City of Roanoke, Virginia will approve
Ordinance No. 32131-080894, duly adopted by the Council of the City
of Roanoke on August 8, 1994, providing for the issue of certain
general obligation bonds of the City of Roanoke; and providing for
an emergency.
WHEREAS, the Council (the "Council") of the City of Roanoke,
Virginia (the "City"), deems it necessary for the preservation of
the public health and safety and for the usual daily operation of
the municipal government that immediate provision be made for the
raising of funds to be applied, with or without other funds, to
defray the cost to the City of certain necessary permanent public
improvements, set out in Ordinance No. 32131-080894, duly adopted
by the Council on August 8, 1994, and that this ordinance should
become effective upon its-passage.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, as follows:
1. Pursuant to Section 47 of the Charter of the City, an
election shall be held in the City on November 8, 1994 to determine
whether the qualified voters will approve an ordinance, duly
adopted by the Council on August 8, 1994, entitled:
EXHIBIT 2
"No. 32131-080894
AN ORDINANCE authorizing the issuance of
Twenty-Three Million Dollars ($23,000,000)
principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the
purpose of providing funds to defray the cost
to the City of Roanoke of needed permanent
public improvements of and to school
buildings, public buildings, public bridges,
streets and sidewalks, storm drains, parks,
economic development, and acquisition of real
property for the foregoing; and providing for
an emergency."
2. Such election shall be conducted and the results
ascertained and certified in the manner prescribed by law for the
conduct of regular elections.
3. The Secretary of the Electoral Board of the City is
hereby directed to give public information of such election,
setting forth the time and place thereof by publishing notice of
the same to which shall be attached an attested copy of this
ordinance in a newspaper of general circulation in the City and
published in the City at least 10 days before the date of the
election.
4. The Electoral Board of the City shall forthwith cause
proper ballots to be prepared for use at such election, and such
ballots shall be in substantially the following form:
COMMONWEALTH OF VIRGINIA
OFFICIAL BALLOT
CITY OF ROANOKE
SPECIAL ELECTION
TUESDAY, NOVEMBER 8, 1994
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted by
the Council of the City of Roanoke on August 8, 1994, entitled:
"AN ORDINANCE authorizing the issuance of Twenty-Three Million
Dollars ($23,000,000) principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the purpose of providing
funds to defray the cost to the City of Roanoke of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development, and acquisition of real property for the
foregoing; and providing for an emergency.", be approved?
YES
~ NO
5. The City Clerk is hereby authorized and directed to
forward as soon as practicable a certified copy of this ordinance
as adopted by the Council to the State Board of Elections in
accordance with Section 24.2-684, Code of Virginia (1950), as
amended, and to the Electoral Board of the City.
6. In order to provide for the public health and safety and
for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full
force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Member of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Recommended Capital Improvement Program
August 8, 1994
II.
Current situation is as follows:
City Council adopted a Capital Improvement Program development schedule at its
regular meeting on Monday, June 13th, and later reaffirmed its intent to follow this
process at a public workshop held on Tuesday, July 5th. The approved schedule
requires that City Council take the following actions at today's meeting:
Conduct a public hearing on the issuance of $23,000,000 principal amount
of general obligation bonds for the City to fund certain capital
improvement projects outlined in a report to City Council from the City
Manager dated July 11, 1994;
Adopt a resolution endorsing the Recommended Capital Improvement
Program in its entirety as submitted to City Council by the City Manager
and Director of Finance in a report dated July 25, 1994;
Adopt an ordinance authorizing the issuance of $23,000,000 principal
amount of general obligation bonds for the City to fund certain capital
improvement projects outlined in a report to City Council from the City
Manager dated July 11, 1994; and
Adopt an ordinance directing and providing for the holding of a bond
referendum (special election) on Tuesday, November 8th, and stating the
question to be placed before the electorate.
Issues, in order of importance, are:
A. Capital improvement needs of the City
B. Affordability
C. Timing
III. Alternatives are:
City Council approve the attached resolution and ordinances to accomplish the
following:
Endorse the Recommended Capital Improvement Program in its entirety as
submitted to City Council by the City Manager and Director of Finance in
a report dated July 25, 1994;
Authorize the issuance of $23,000,000 principal amount of general
obligation bonds for the City to fund certain capital improvement projects
outlined in a report to City Council from the City Manager and Director of
Finance dated July 11, 1994; and
Direct and provide for the holding of a bond referendum (special election)
on Tuesday, November 8th, and state the question to be placed before the
electorate.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would be met, based on application
of the project selection criteria reviewed with City Council.
Affordability - The $23,000,000 general obligation bond issue is
affordable within existing financial resources of the City. No tax
increase is anticipated to support the proposed bond issue.
Timing - Adoption of the resolution and ordinances at today's
regular City Council meeting will allow the bond referendum to
take place on Tuesday, November 8th.
City Council not approve the attached resolution and ordinances to accomplish the
following:
Endorse the Recommended Capital Improvement Program in its
entirety as submitted to City Council by the City Manager and Director of
Finance in a report dated July 25, 1994;
Authorize the issuance of $23,000,000 principal amount of general
obligation bonds for the City to fund certain capital improvement
projects outlined in a report to City Council from the City Manager And
Director of Finance dated July 11, 1994; and
Direct and provide for the holding of a bond referendum (special
election) on Tuesday, November 8th, and state the question to be
placed before the electorate.
IV.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would not be met, based on
application of the project selection criteria reviewed with City
Council.
Affordability - The $23,000,000 general obligation bond issue
remains affordable within existing financial resources of the City.
Timing - Failure to adopt the resolution and ordinances at today's
regular City Council meeting will require that City Council take
action at its regular meeting on August 22nd, 1994, in order
for the bond referendum to take place on Tuesday, November 8th.
Recommendation is that City Council approve the attached resolution and ordinances to
accomplish the following:
Endorse the Recommended Capital Improvement Program in its entirety as
submitted to City Council by the City Manager and Director of Finance in a report
dated July 25, 1994;
Authorize the issuance of $23,000,000 principal amount of general obligation
bonds for the City to fund certain capital improvement projects outlined in a
report to City Council from the City Manager and Director of Finance dated July
11, 1994; and
Direct and provide for the holding of a bond referendum (special election) on
Tuesday, November 8th, and state the question to be placed before the electorate.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
CCi
Diane S. Akers, Budget Administrator
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
IV.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would not be met, based on
application of the project selection criteria reviewed with City
Council.
Affordability - The $23,000,000 general obligation bond issue
remains affordable within existing financial resources of the City.
Timing - Failure to adopt the resolution and ordinances at today's
regular City Council meeting will require that City Council take
action at its regular meeting on August 22nd, 1994, in order
for the bond referendum to take place on Tuesday, November 8th.
Recommendation is that City Council approve the attached resolution and ordinances to
accomplish the following:
Endorse the Recommended Capital Improvement Program in its entirety as
submitted to City Council by the City Manager and Director of Finance in a report
dated July 25, 1994;
Authorize the issuance of $23,000,000 principal amount of general obligation
bonds for the City to fund certain capital improvement projects outlined in a
report to City Council from the City Manager and Director of Finance dated July
11, 1994; and
Direct and provide for the holding of a bond referendum (special election) on
Tuesday, November 8th, and state the question to be placed before the electorate.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
CCi
Diane S. Akers, Budget Administrator
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
:-PkTSSx~TATIYE LiF rr!:: TIMcS-WSRLO COq-
",ILY ~E-SPAP:q. PUoLISHSO IN
STATE UF VIEGINIA, DC' CERTIFY THaT
~;qFX~-q UOT[C~ ~aS PUSLISHSD IN S2ID
77/2~/'4z, Sd~iOqy
IT~=33, THIS 2'6~~~, , 1'9~4
AUTHOP, I ZffD SIGNATURE
mmm~ m mlmmm~ ~ m~ml
NOTICE OF PUBLIC HEARING
Notice is hereby given, pursuant to S15.1-227.8, Code of
Virginia (1950), as amended, that the Council of the City of
Roanoke will hold a public hearing on Monday, August 8, 1994, at
7:00 p.m., in the Council Chamber, Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia, on the adoption of an ordinance
authorizing the issuance of $23,000,000 principal amount of general
obligation bonds of the City for the purpose of providing funds to
defray the cost of needed permanent public improvements to or for
public schools, bridges, streets and sidewalks, public buildings,
the system of storm drains, parks and economic development and an
ordinance directing and providing for the holding of an election to
determine whether the qualified voters will approve the issuance of
general obligation bonds of the City in the above-stated principal
amount and for the above-stated purposes. A copy of the full text
of each proposed ordinance is on file in the Office of the City
Clerk. At such public hearing, all citizens shall be given an
opportunity to appear and be heard on the proposed bond issue.
GIVEN under my hand this 20th day of July, 1994.
Mary F. Parker, City Clerk
NOTE TO PUBLISHER:
Please publish once in full on July 24, 1994, and publish once
on July 31, 1994, in the Roanoke Times & World News.
Please send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
456 Municipal Building
Roanoke, Virginia 24011.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1994
File #27-32-40-51-53-57-67-102-450-467-514
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 8, 1994, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Blue Ridge Transfer Co., Inc., and Highway Motors, Inc., that
property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501,
3111502, 3040101, 3040420, 3040407 - 3040416, inclusive, 3040502 - 3040519,
inclusive, and certain vacated portions of streets and alleys contiguous thereto, be
rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing
District, subject to certain conditions proffered by the petitioner.
For your information, ! am enclosing copy of the City Planning Commission report
with regard to the abovedescribed public hearing.
I have also advertised a public hearing for Monday, August 8 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the adoption of an ordinance
authorizing issuance of $23,000,000 principal amount of general obligation bonds of
the City for the purpose of providing funds to defray the cost of needed permanent
public improvements to or for public schools, bridges, streets and sidewalks, public
buildings, the system of storm drains, parks and economic development and an
ordinance directing and providing for the holding of an election to determine whether
the qualified voters will approve the issuance of general obligation bonds of the City
in the abovestated principal amount for the abovestated purposes.
The Honorable Mayor and Members
of the Roanoke City Council
July 21, 1994
Page 2
If you desire additional information prior to the public hearings, please do not
hesitate to call me.
With warmest personal regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Jul
Enc.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Doris K. Layne, Account Technician, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner, w/notice of public hearing and
ordinance
John R. Marlles, Agent, City Planning Commission, w/notice of public
hearing and ordinance
Evelyn D. Dorsey, Acting Zoning Administrator, w/notice of public
hearing and ordinance
Alton S. Prillaman, Secretary, Roanoke City Electoral Board
Shelva S. Painter, Registrar