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Home My WebLink AboutCouncil Actions 08-22-94PARROIT 32150 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL August 22, 1994 10:00 a.m. AGENDA FOR THE CO UNCIL Call to Order-- Roll Call. All Present. e The Invocation was delivered by The Reverend Mark A. Graham, Pastor, St. John Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: None. CONSENT AGENDA (APPROVED 7-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #15-110-132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-2 A communication from Mayor David A. Bowers transmitting correspondence from the Virginia Government Finance Officers' Association acknowledging the issuance of a Certificate of Achievement for Excellence in financial reporting for the City's recent Comprehensive Annual Financial Report. RECOMMENDED ACTION: Receive and file. File #1-80 C-3 An Annual Report of the Audit Committee of Roanoke City Council for the year ended June 30, 1994. RECOMMENDED ACTION: Receive and file. File #109-110-300 C-4 An Annual Report of the Municipal Auditor for the June 30, 1994. RECOMMENDED ACTION: Receive and file. File #109-280 year ended 2 C-5 Qualification of Marsha Compton Fielder as a member of the Fifth Planning District Commission for a term ending June 30, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-200-326 C-6 Qualification of Alison R. Baird as a member of the Youth Services Citizen Board for a term ending May 31, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-304 REGULAR AGENDA 3.HEARING OF CITIZENS UPON PUBLIC MATI'ERS: ao Presentation by Virginia Amateur Sports, Inc. in recognition of the City's support of the Commonwealth Games of Virginia. Peter R. Lampman, President, Spokesperson. (10 minutes) Received and filed. File//67-334 4. PETmONS AND COMMUNICATIONS: a. 1. A communication from the Honorable W. Alvin Hudson, Sheriff, recommending appropriation of funds to provide for continuation of a staffed educational program for inmates in the Roanoke City Jail. Adopted Budget Ordinance No. 32150-082294. (7--0) File/ff~0-123-236-467 3 The matter of hiring an employee to administer the GED Program to inmates in the Roanoke City Jail and to provide follow-up services after completion of the program was referred to the City Manager and the Sheriff for study, report and recommendation to Council within 30 days. o A report of the City Manager concurring in the above recommendation. Received and filed. A communication from the Honorable Donald S. Caldwell, Commonwealth's Attorney, recommending acceptance of and continued participation in the Department of Criminal Justice Services Grant #94-A8554 for the Victim/Witness Assistance Program Grant, in the amount of $34,021.00; and appropriation and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32151-082294 and Resolution No. 32152-082294. (7-0) File g60-133-236-502 A report of the City Manager concurring in the above recommendation. Received and filed. A communication from the Honorable Donald S. Caldwell, Commonwealth's Attorney, recommending acceptance of and continued participation in funding for the Drug Prosecutor positions through the State Compensation Board, in the amount of $83,776.00; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32153-082294 and Resolution No. 32154-082294. (7-0) File g60-76-133-236 4 A report of the City Manager concurring in the above recommendation. Received and filed. A communication from the Honorable Donald S. Caldwell, Commonwealth's Attorney, recommending execution and submittal of the Statement of Grant Award and Acceptance of Special Conditions and Application to the Department of Criminal Justice Services for continuation of the Roanoke City Pre-Trial Services Program; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32155-082294 and Resolution No. 32156-082294. (7-0) File Wo0-133-236 2. A report of the City Manager concurring in the above recommendation. Received and filed. A communication from the Roanoke City School Board requesting appropriation of funds to certain school grant accounts; and further requesting the first installment for proceeds totalling $882,302.00 from the 1994-95 Capital Maintenance and Equipment Replacement Fund. Adopted Budget Ordinance No. Member McCadden voted no.) File g60-236-467 32157-082294. (6-1, Council 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: 5 A report recommending establishment of certain fees for map prints provided by the Office of the City Engineer. Adopted Resolution No. 32158--082294. (7-0) File g60-183-289 o A report recommending appropriation and transfer of funds to meet anticipated expenditures for approved highway projects. Adopted Budget Ordinance No. 32159-082294. (7-0) File g60-77-102-217-514 A report recommending acceptance and appropriation of grant funds, in the amount of $97,507.39, received from the State Department of Fire Programs for use by the Fire Department according to program guidelines. Adopted Budget Ordinance No. 32160-082294 and Resolution bio. 32161-082294. (7-0) File g60-70-236-472 A report recommending acceptance of a Hazardous Materials Regional Response Team Grant, in the amount of $15,000.00, for the purpose of providing funds to purchase specialized equipment for the Hazardous Materials Regional Response Team; and appropriation of funds in connection therewith. Adopted Budget ordinance No. 32162-082294 and Resolution No. 32163-082294. (7-0) File g60-70-188-236-472 e A report recommending carry-over of funds previously appropriated in the fiscal year 1993-94 budget, representing funding for certain programs which could not be expended or obligated by June 30, 1994. Adopted Budget ordinance No. 32164-082294. (7-0) File g22-58-60-70-72-144-188-236-270-304-305-314-467 6 A report recommending endorsement of the City's membership in the Partnership for Urban Virginia, and appropriation of $10,000.00 as the City's contribution toward funding the Partnership's efforts. Adopted Budget Ordinance No. 32165-082294. (7-0) File//60-137-175-371-450 A report recommending acceptance of the lowest responsible bid submiued by Zam, Inc., for providing curbside recycling carts at a total cost of $121,794.00; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32166-082294 and Resolution No. 32167-082294. (7-0) File ~183-270-282-472 The City Manager was requested to report to Council on the cost per ton for recycling. Se A report recommending acceptance of the lowest responsible bid submitted by Gulbrandsen Manufacturing, Inc., for providing aluminum chloride to the Waste Water Treatment Facility for the period September 1, 1994 to June 30, 1995, at a cost of $.12 per gallon. Adopted Resolution No. 32168-082294. (7-0) File//27-468 A report recommending issuance of a purchase order, in the amount of $20,195.00, to Appalachian Power Company to provide electric service to the intake structure at Carvins Cove Dam, and to clear the fight-of-way for said service. Adopted Ordinance No. 32169-082294. (7-0) File//29-405-468 7 10. A report recommending appropriation of funds, in the amount of $650,756.00, for the Fifth District Employment and Training Consortium for fiscal year 1994-1995. Adopted Budget Ordinance No. 32170-082294. (7-0) File g60-236-246 b. DIRECTOR OF FINANCE: A financial report for the month of July, 1994. Received and filed. File #1-60 A report recommending appropriation of $15,700,000.00 in bond proceeds for Sewage Treatment Plant expansion and other system improvements. Adopted Budget Ordinance No. 32171-082294. (7-0) File #27-53--60 A report recommending transfer of $276,500.00 from the Capital Projects Fund to the General Fund, representing the City's share of the operating subsidy for the Hotel Roanoke Conference Center Commission for fiscal year 1995. Adopted Budget Ordinance No. 32172-082294. (7-0) File g60-247-258 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF 8 Ordinance No. 32149, on second reading, rezoning property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407 - 3040415, inclusive, 3040502 - 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Adopted Ordinance No. 32149-082294. (7-0) File #51 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. The City Clerk was requested to prepare a communication for the Mayor's signature expressing sympathy to the family of the late Jerry Pullins, an employee in the Social Services Department. File #72-184-367 The City Manager was requested to report to Council with regard to the matter of continuing the City's Midnight Basketball Program year round. File g67-304 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTI-1F~R HEARINGS OF CITITJ~NS: None. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Reappointed Willis M. Anderson as a Commissioner of the Redevelopment and Housing Authority Board of Commissioners. File #15-110-178 Roanoke 9 Appointed James O. Trout as a Commissioner of the Redevelopment and Housing Authority Board of Commissioners. File #15-110-178 Roanoke Appointed Daniel E. Karnes as a member of the War Memorial Committee. File #15-110-518 10 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 August 22, 1994 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB: se DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 August 18, 1994 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: Please find enclosed correspondence dated August 10, 1994, from the Virginia Government Finance Officers' Association acknowledging the issuance of a Certificate of Achievement for Excellence in financial reporting for our most recent Comprehensive Annual Financial Report. I know that each of the members of our Council, and our citizens, are pleased to join in this commendation to our Director of Finance and other administrative and constitutional finance officers of our City government for receiving this award, which reflects their professionalism, leadership, expertise, and dedication. Congratulations to all involved. Sincerely, Mayor DAB: jas Enclosure ..... ~ T lilIiiIF RECEIVE ~i~'v MAYOR'S OFF~C ~ ERNMENT FINANCE OFFICERS' ASSOCIATION ~ The Honorable David A. Bowers Mayor City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Dear Mr. Bowers: August l 0, 1994 Respond to: Department of Fiscal Services County of Rockingham P.O. Box 1252 Harrisonburg, Virginia 22801-1252 Congratulations on the recent receipt of the Government Finance Officer's Association Certificate of Achievement for Excellence in financial reporting for your most recent Comprehensive Annual Financial Report. I have been advised that your annual CAFR has once again qualified for this prestigious award. As your state representative for the G.F.O.A. from Virginia, I commend you and your government for the commitment that you have made to the highest standards of governmental financial reporting. This award reflects the professionalism, leadership, expertise and many hours of dedicated service that have been provided by staff, management, appointed and elected officials. On behalf of the Virginia Government Finance Officers' Association, I commend you for your efforts and call upon you to continue to strive for excellence in all aspects of your financial reporting. Sincerely, State Representative cc: Members of the Virginia G.F.O.A. Executive Board CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone (703) 981-2541 Dnvid A. Bowers Mayor August 22, 1994 Honorable Mayor and City Council Roanoke, Virginia '94 /:,i117 P i.37 Council Members: Elizabeth T. Bowles John S. Edwards James G. Harvey, II Delvis O. "Mac" McCadden Howard E. Musser William White, Sr. 8UBJEOT: Roanoke City Council Audit Committee Annual Report Dear Members of City Council: The purpose and function of the Audit Committee as stated in the City Code at Chapter 2-298(b) is: "The audit committee shall act in an advisory capacity of the council, the municipal auditor, the director of finance and the city manager in matters relating to the city's financial records and to that end shall have the right to have immediate access to all records and reports relating to financial matters and transactions of the city or of matters and things affecting such financial records. The council, any member thereof, the municipal auditor, the director of finance and the city manager shall have the right to consult with and seek the advice of the audit committee on matters relating to the city's financial records, but neither the committee nor any member shall have authority to act for or to bind the city council, unless expressly authorized so to do by ordinance or resolution of the council." During the year ended June 30, 1994, the committee held four regular meetings. Each member's attendance was: Member John S. Edwards Delvis O. "Mac" McCadden Mayor David A. Bowers William White, Sr. Meetings Attended Meetinqs Absent 3 1 4 0 4 0 4 0 / . Annual Report -2- August 22, 1994 The following is a summary of the committee's activity during the year: o Reviewed and concurred with the annual plan presented by KPMG Peat Marwick. Reviewed and concurred with the Municipal Auditor's annual audit plan. Reviewed the independent accountant's report with representatives from KPMG Peat Marwick and City officials. Reviewed the internal audit reports with the Municipal Auditor and City officials. Furnished a copy of the minutes of each committee meeting to City Council and city officials. I ask that this report be made a part of the Council's consent agenda for August 22, 1994. If any of you have any questions, please do not hesitate to contact me. Best personal regards to each of you. Sincerely, William White, Sr. Chairman, Audit Committee '94 /,!717 P1 August 22, 1994 Annual Report of the Municipal Auditor Honorable Mayor and City Council: The goal of the City of Roanoke Municipal Auditing Department is to minimize the City's potential losses that can be affected, directly or indirectly, by audit activities in the most cost efficient manner. During the year ended June 30, 1994, we provided professional audit coverage of the City's financial activities by monitoring external audit activities and evaluating the systems of internal controls to determine that the systems are adequately designed and functioning as planned. Recommendations were made to correct any deficiencies in internal controls encountered and technical assistance to implement these recommendations was provided. Significant audit activity completed during FY-94 include: External Audits - To maintain the City's excellent financial reporting credibility and ensure compliance with statutory audit requirements, we: coordinated the independent public accountant's audits of the financial statements of the Greater Roanoke Transit Company, the City Pension Plan, and the City, including the Single Grant Audit; performed the annual financial audits of the 32 City School Activity Funds and their Central Investment Fund; assisted the Virginia Auditor of Public Accounts in the audits of the local courts' financial activities; · reviewed external audits for the Citizens Services Committee; and performed an annual financial audit of the Sheriffs Jail Inmate Fund and Canteen Fund. Annual Report of the Municipal Auditor Page 2 August 22, 1994 Internal Audits - To provide reasonable assurance that internal controls are functioning effectively to prevent inaccuracies, irregularities, or willful manipulations, we performed internal audits in the following areas: · Real Estate Assessment & Billing · Purchasing · City & School Board Expenditures · Firefighter's Payroll · Civic Center Box Office · Vice Bureau Fund · Police Property Room · Building Inspections Internal audit work was in process at year end in the following: · Parks & Recreation Payroll · Microcomputer Utilization · Online Time Entry to Payroll · City-wide Billing & Miscellaneous Accounts Receivable · Business License · Building Inspection & Community Planning Installation of a new mainframe computer operating system and automation of the budget process in FY-95 caused us to reschedule proposed controls evaluations in FY-94 to systems development audits in FY-95. Because of staff turnover, the audit of the Pension Trust Fund was delayed until FY-95. In addition to the work described above, we determined the factual situation for allegations of suspicious activities and other fraud indicators. We followed up and assisted in implementing recommendations for improvement which were pending at the beginning of the year and in implementing the recommendations which resulted from our current-year audit work. Technical Assistance - We promoted improvements to the City's manual and computer- based financial accountability systems by answering control related questions and by maintaining communications with all City officials. Annual Evaluation Annually the quality and results of our audit activities are evaluated by the City's independent accountants, Federal grantor agencies, and the Virginia Auditor of Public Accounts. Each evaluation has concluded that the competence, objectivity and performance of the Municipal Auditor's office is on the highest professional level. Annual Report of the Municipal Auditor Page 3 August 22, 1994 Annual Time Budget Budget Actual Budget less Hours Percent Hours Percent Actual External Audits 1,297 20% 1,491 26% -194 Internal Audits 4,094 63% 3,188 55% 906 Technical Assistance 1.078 17% 1.075 19% 3 TOTAL 6.469 5,754 715 Productive hours were reduced this year by staff turnover. One auditor resigned to go to graduate school. An audit supervisor resigned to become a director of internal auditing with another local government. Through the intern program of Personnel Management we received some unbudgeted and unexpected assistance. The intern worked in the department for nine weeks. She proved to be very helpful in substantive testing. She also assisted in School Activity Funds when a staff member resigned. In submitting this report, I would like to express my appreciation of the Council and all affected City employees for their continued cooperation in maintaining and improving the financial integrity of the City of Roanoke. Respectfully, ! Robert H. Bird, CIA, CISA Municipal Auditor ewb MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 2401 l Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #15-110-200-326 Wendy Wingo, Chair Fifth Planning District Commission 2875 Oakwood Road Troutville, Virginia 24175 Dear Ms. Wingo: This is to advise you that Marsha Compton Fielder has qualified as a member of the Fifth Pianning District Commission for a term ending June 30, 1997. Sincerely, 9. ~ Mary F. rker, CMC/AAE City Clerk MFP: sm pc: Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 a hn R. Marlles, Chief, Planning and Community Development ndra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marsha Compton Fielder, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fifth Planning District Commission for a term of three years ending June 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this /] day of .~5~1994. ARTHUR B. CRUSH, III, CLERK ,DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #15-110-304 Thomas H. Miller, Chair Youth Services Citizen Board 3429 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Miller: This is to advise you that Alison R. Baird has qualified as a member of the Youth Services Citizen Board for a term ending May 31, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Marion Vaughn-Howard, Youth Planner Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Alison R. Baird, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term ending May 31, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of . (~,,(.,~5'~ 1994. ART~R B. CRUSH, III, CLERK , DEPUTY CLERK VIRGINIA AMATEUR SPORTS, INC. 305 First Street, S.W., Suite 412 Roanoke, Virginia 24011 (703) 343-0987 FAX (703) 343-7407 PRESENTING SPONSORS Mobil NationsBank PREMIER SPONSORS WYYD Radio GOLD MEDAL SPONSORS Contel Cellular Domino's Pizza Holiday Inn, Tanglewood Kroger Roanoke Times & World News Stop In Food Stores CITGO SILVER MEDAL SPONSORS Carilion Gentry, Locke, Rakes, & Moore Maid Bess BRONZE MEDAL SPONSORS Appalachian Power Blue Ridge Outdoors Chas, Lunsford Sons & Assoc. RHH of Va., Inc. LAMAR Outdoor Advertising Roanoke Fruit & Produce Roanoke Electric Steel SPONSOR OF August 3, 1994 Ms. Mary Parker City of Roanoke 215 Church Ave. S.W. Room 456 Roanoke, Virginia 24011 Dear Ms. Parker, Virginia Amateur Sports, Inc., founder and organizer of the Commonwealth Games of Virginia would like to present a placque to the City of Roanoke as a token of our appreciation for the City's outstanding support. I would like to present this placque to the Council at your next council meeting scheduled for Monday, August 22 at 10:00 a.m. Thank you for your cooperation in this matter! Sincerely, Virginia Amateur Sports, Inc. Peter R. Lamp, an President PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the United States Congress of State Games and recognized by the United States O~ympic Committee ~ Recycled Paper City Clerk's Office City of Roanoke. Virginia August 24, 1994 The Honorable W. Alvin Hudson Sheriff Roanoke, Virginia Dear Mr. Hudson: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32150-082294 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #123-236-467 The Honorable W. Alvin Hudson Sheriff Roanoke, Virginia W. Robert Herbert City Manager Roanoke, Virginia Dear Sheriff Hudson and Mr. Herbert: At a regular m~eting of the Council of the City of Roanoke held on Monday, August 22, 1994, the matter of hiring a full-time employee to administer the GED Program to inmates in the Roanoke City Jail and to provide follow-up services after completion of the program was referred to you for study, report and recommendation to Council within 30 days. Sincerely, Mary FtC. Parker, CMC/AAE City Clerk MFP: sm IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32150-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Adult Basic Education FY95 (1-2) ................. Revenue Public Safety Adult Basic Education FY95 (3-4) ................. $ 1,689,022 18,333 $ 1,689,022 18,333 1) Temporary Employee Wages (035-024-5006-1004) $ 17,030 2) FICA (035-024-5006-1120) 1,303 3) State Funds (035-035-1234-7173) 16,500 4) Local Funds (035-035-1234-7174) 1,833 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22,1994 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: State Department of Education Adult Basic Education Funds Dear Members of City Council: Ao In 1987. Governor Baliles initiated a Literacy Program for inmates incarcerated in the Virginia Department of Corrections. This program was intended to reduce recidivism among inmates by encouraging inmates to obtain a G.E.D. level of education and thereby increase their abilities to obtain jobs once released from custody. Bo Since fiscal year 1988-89. federal grant funds have been made available to local jails to provide educational programs for inmates at the local level. The Roanoke City Jail has received these grant funds for the past 6 fiscal years to employ a part time teacher necessary to provide an educational program to the inmates in the Roanoke City Jail so they may obtain a G.E.D. level of education. For the past five years, the educational program serving the inmates in the Roanoke City Jail has proven successful. Utilizing a paid part time teacher in addition to community volunteers from community churches and other organizations, the jail has been able to provide quality educational opportunities to inmates within the jail. A total of 806 inmates have been enrolled in the educational program since fiscal year 1988-89. ° A total of 320 inmates have completed the educational program while incarcerated in the Roanoke City Jail. Of these inmates, 110 inmates were tested by the State Department of Education and received their G.E.D. certificates while still incarcerated in the Roanoke City Jail and 2 more inmates have been tested and are waiting for the results. II. Current Situation: Ao Roanoke City School Division requested and received approval for the continued funding of the Roanoke City Jail's educational program for fiscal year 1994-95. This "institutional adult plan" request was submitted again as part of the Annual Program Application for adult education under the State Adult Literacy and Adult Education Act. These funds are administered by the Adult Education Service of the State Department of Education through local school divisions. (See attached letter dated August 1, 1994). Federal funds not to exceed the amount of $16.500 have been approved to reimburse Roanoke City for 90% of the total cost to continue to pay a part time teacher to operate the educational program in the Roanoke City Jail for 52 weeks. o Roanoke City is required to provide a local 10% cash match or $1,833.00 in order for the Roanoke City Jail to continue to participate in this program. III. Issues: o The total cost of the program will be $18.333.00. The program cost will not exceed $16,500.00 from the State Department of Education plus a $1,833.00 local cash match. Continuation of a staffed educational pro.am in the Roanoke City Jail to sufficiently meet the educational needs of the inmates. IV. Alternatives: Ao City Council authorize the Director of Finance to increase the revenue estimate for FY 1994-95 by $18,333.00 and appropriate this amount to the accounts established in the Grant Special Revenue Fund (Personal Services - Temporary Employee Wages and FICA) for this program. Continuation of a staffed educational program in the Roanoke City Jail to sufficiently meet the educational needs of the inmates would be accomplished. 2 Funding of the $18.333.00 would be accomplished with the receipt of $16,500.00 in federal funds and with a local cash match of $1,833.00 in funds paid to the City of Roanoke from the Roanoke City Jail's Canteen Fund. There would be no actual cost the City of Roanoke for this program. City Council not authorize the Director of Finance to increase the revenue estimate for FY 1994-95 by $18,333.00 and appropriate this amount to the Grant Fund for Roanoke City Jail's educational program. Continuation of a staffed educational pro,am would not be possible and the Roanoke City Jail's educational program would revert to utilizing an all volunteer staff which has proven in the past to lack certain expertise, stability, and continuity. ~ for the Roanoke City Jail's educational program in the amount of $18,333.00 would be lost by the City of Roanoke. V. Recommendation: City Council concur with Alternative "A" by authorizing the Director of Finance to: Establish revenue estimate in the Grant Special Revenue Fund by the amount of $16,500.00 in federal funds and $1,833.00 in local cash match to be paid by the Roanoke City Jail's Canteen Fund. Appropriate $18.333.00 in the Grant Special Revenue Fund to the following accounts: Temporary Wages - $17,030.00 and FICA - $1,303.00. Respectively submitted, W. Alvin Hudson Sheriff WAH/cp Roanoke City Public Schools Division of Instruction · P. O. Box 13145, Roanoke, Virginia 24031 Department of Business, Technical, and Adult Education August.-l, 1994 · $herifY W, Alvin-..HucL~0n~Jr~-, City of Roanoke.- P.O, BOX'494 ~oanok~-,. Vi-r~ini&'24003 .Deer 8heriff~Hudson~ The S tat · Depart meat o f. Educ&t ion has~..;approved'~;$ I6',. for-~'~he ~OKD~prosram ~in. the. Roanoke ,(:i.ty. Jail' .for the per iod' -besinntns-~ July 1., · .1.994 ;~'and':~endins~ June ~.30, ...1995~,.- . .This .~wil 1 ,need :t-o~be~:~tched wi.th~.St~,833 -tn ~ash~ ~' That' cash-~tch can co~ -fr~ funds whi. ch. yo~-.~use -.to purchase' .supplies. and materials or pay-oslarie8 --and/or fixed -.benefits +to' employees in" the GED' inst ructt-ona'l ~=program. '.- .~ ..... ~=~e '~written "'to '.;the %approp'riate.p~onnel: ~n'-the · State and...they. ~e.~aware-~of~ your need..~ for..~-~re~- funds'." However.,-~ I~ have-not--~'ce~ed-approval ,for~'.additional funds· We-wi 1 l.=-.be, contact inft:.~ you.~periodicat iy ~ to .secure '" numbers :.-.,'of::~:hours~.whic-h:.~ndivtduals ~:have. worked.so ~that..we can: claim re imbursement~ for.~...thi's-~prog-rmu- f'rom-_the .~.St ate ,.:.'- We-will ~.forward ~.funds-.~to-~.your~ Of f i~e .~upon -.receipt. ....... - Thank'you-'~for~your support-, of~. this pFosrma~..='We-- Iook~ .' ~ fo~war6 ~t.o' work i~ng =wit. h ~..you · in-"t h i s program-asa-in th i s~ year ,- - Sincerely., DJ'rector--;_. Dot Hayes- Excellence in Education i" 1TM w - Roanoke, Virginia August 22, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: State Department of Education Adult Basic Education Funds Dear Mayor and Members of Council: I concur with the recommendation relative to the above report and recommend it to you for appropriate action. Sincerely, City Manager WRH/dh CC: City Attorney Director of Finance Director of Public Safety Manager, Office of Management and Budget Roanoke City Sheriff MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #76-133-236 Martin B. Mait Deputy Director Virginia Department of Criminal Justice Services 805 East Broad Street Richmond, Virginia 23219 Dear Mr. Mait: I am enclosing copy of Resolution No. 32152-082294 authorizing acceptance of Grant No. 94-A8554 made to the City by the State Department of Criminal Justice Services for a Victim/Witness/Juror Assistance Program, in the amount $34,021.00, for fiscal year 1994-95, with a local match of $24,903.00 for fiscal year 1994-95; and authorizing execution and filing of the conditions of the grant and other grant documents. Resolution No. 32152-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, p~.. Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Jill L. Sexton, Victim/Witness Coordinator, Room 218, 315 Church Avenue, S. W., Roanoke, Virginia 24016 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32152-082294. A RESOLUTION authorizing the acceptance of Grant No. 94-A8554 made to the City of Roanoke by the State Department of Criminal Justice Services for a Victim/Witness/Juror Assistance Program and authorizing the execution and filing by the City Manager of the conditions of the grant and other grant documents. BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as The City of Roanoke hereby accepts the offer made by the State Department of Criminal Justice Services of Grant No. 94-A8554 in the amount of $34,021.00 for Fiscal Year 94-95 for a Victim/Witness/Juror Assistance Program. 2. The local cash match for Fiscal Year 94-95 shall be in the amount of $24,903.00. 3. The City Manager or the Assistant City Manager is hereby authorized to accept, execute and file on behalf of the City any documents setting forth the conditions of Grant No. 94-A8554. 4. The City Manager or the Assistant City Manager is further directed to furnish such additional information as may be required by the Department of Criminal Justice Services in connection with the City's acceptance of the foregoing grant or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32151-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Judicial Administration Victim Witness Assistance FY95 (1-8) ............. Revenue Judicial Administration Victim Witness Assistance FY95 (9-10) ............ $ 531,191 58,924 $ 531,191 58,924 1) Regular Employee Wages (035-026-5118-1002) $ 43,907 2) FICA (035-026-5118-1120) 8,282 3) Training and Development (035-026-5118-2044) 2,249 4) Telephone (035-026-5118-2020) 1,080 5) Administrative Supplies (035-026-5118-2030) 1,430 6) Dues and Membership (035-026-5118-2042) 145 7) Management Services (035-026-5118-7015) 1,471 8) CIS - Personal Computer Rent (035-026-5118-7007) 360 9) State Grant Revenue (035-035-1234-7175) 34,021 10) Local Match (035-035-1234-7176) 24,903 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. August 22, 1994 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Acceptance of Victim Witness Assistance Program Grant I. Background ao Victim/Witness Program is designed to recognize and address the needs of victims and witnesses in the Roanoke City Criminal Justice System and to continue the commitment for citizen support. Be Roanoke City Victim/Witness/Juror Assistance Committee (RCVWJ) was formed in the fall of 1983, by Judges and Clerks of Circuit Court, General District and Juvenile Courts, Commonwealth's Attorney, City Sheriff, Chief Magistrate, Chief of Police, Director of Administration and Public Safety, and Roanoke Bar Association. Ce Victim/Witness Program was developed and utilized volunteers in the court system to provide services to support the needs of victims and witnesses. De The RCVWJ committee submitted the program to the State with a request for full payment funding. A start-up grant (#85A6252) was issued on July 1, 1984, in the amount of $16,202 for FY 84-85 subject to proportional annual local funding to be approved each year. Ee City Council accepted the start-up grant in September, 1984, and hired a full-time program coordinator in October, 1984. The program has been in continued operation since then. Members of Council Subject: Acceptance of Victim/Witness Assistance Program Grant Page 2 II. Current Situation ae The Victim/Witness Assistance Program has been awarded a twelve month $34,021 grant (#94-A8554) for July 1994 through June 1995. This award will be matched by a local cash match of $24,903, for a total grant budget of $58,924. Be The Victim/Witness Proqram continues to operate with a full-time coordinator, as well as a full-time assistant for Juvenile & Domestic Relations Court. Duties have expanded and increasingly greater contact has been made with persons in need of program services. A summary of FY 90-91, 91-92, 92-93, 93-94 contacts documents the services of the program (see Attachment A). Co The Victim/Witness Proqram is coordinated by the Office of the Commonwealth's Attorney and this office's FY 94-95 budget as approved by city Council included a local cash match grant fund of $24,903 (appropriated as outlined in Attachment B). III. Issues A. Services B. Costs IV. Alternatives ae Accept the Victim/Witness Grant #94-A8554 for $34,021 with Roanoke City paying a total of $24,903 as a local cash match for a total grant of $58,924. Members of Council Subject: Acceptance of Victim/Witness Assistance Program Grant Page 3 1. Services ae Present level of services and contacts would be maintained for victims and witnesses in General District Court. be Present level of services and contacts would be maintained for victims and witnesses in Juvenile & Domestic Relations District Court. 2. Costs ae Cost to the City for Grant #94-A8554 would be $24,903 as a local cash match. City Council not accept the Victim/Witness Grant #94- A8554 in the amount of $34,021. Services such as those below would be greatly curtailed or not provided if the grant is not accepted. Providing felony victims and witnesses with a letter and educational brochure familiarizing them with the court system, procedures and terminology before their court appearance. be Notifying the victims and witnesses of the status of pending cases thereby decreasing the number of unnecessary trips made to court and helping the victims and witnesses feel informed and a part of the criminal justice system. Co Providing police officers with case status information and organizing their cases so that they are heard consecutively, thus eliminating unnecessary and costly overtime charges. de Assisting victims in securing court ordered restitution payments. Members of Council Subject: Acceptance of Victim/Witness Assistance Program Grant Page 4 ee Making victims aware of the Virginia Crime Compensation Fund and assisting them in completing the application process. fJ Providing referrals to other agencies which can help victims address their non-criminal justice needs. Accompanying victims and witnesses to court proceedings to reduce their fears and anxieties regarding court appearances. he Intercede with employers and school officials when victims and witnesses have difficulties securing time off. Assist sexual assault victims in having forensic medical bills paid for by the court system. Assist probation and parole officers in the preparation of Victim Impact Statements which are presented to the judge at the defendant's sentencing. Re Provide "counseling" and crisis intervention to crime victims and witnesses. Arrange for transportation to court for those victims and witnesses who have special needs. Provide public relations information in the form of courthouse tours, programs and lectures about the criminal justice system and victimology. Costs would not be an issue. Members of Council Subject: Acceptance of Victim/Witness Assistance Program Grant Page 5 Recommendations ao City Council to concur with Alternative A, which would allow for the acceptance of, and participation in the Department of Criminal Justice Services Grant #94-A8554 for the Victim/Witness Program in the amount of $34,021 with the City providing a total local cash match of $24,903 from the monies provided in the Commonwealth Attorney's FY 94-95 budget. Bo Authorize the City Manager to sign and execute all appropriate documents to obtain Grant #94-A8554. Ce Appropriate $34,021 in state grant funds and transfer $24,903 in local matching funds from General Fund account 001-004-9310-9535 to the Grant Fund and establish a corresponding revenue estimate into accounts to be established by the Director of Finance. DSC:jls pc: Donald S. Caldwell Commonwealth' s Attorney City Manager City Attorney Director of Finance Director of Administration & Public Safety Victim Witness Coordinator Service e 8. 9. 10. 11. 12. 13. Victim Witness Assistance Program Service Summary Case Disposition & Case Status Information Intercession with Schools or Employers Crisis Intervention Referral to Crime Victims Compensation Fund Restitution Payment Assistance Criminal Justice System Explanation Educational Brochures Given Total Victims Contacted Total Witnesses Contacted Courtroom Tours for Child Witnesses Volunteer/Intern Hours Utilized Amount of Restitution Collected Amount of Crime Compensation Collected for Victims FY FY FY FY 90-91 91-92 92-93 93-94 2,794 2,693 2,015 2,279 24 20 9 8 44 39 22 3 192 206 127 77 665 590 520 479 556 481 333 807 1,589 1,900 1,210 1,768 254 412 626 708 711 511 425 400 70 64 91 40 300 174 490 745 $38,971 $49,530 $53,202 $56,804 $78,648 $127,024 $41,386 $85,683 Services listed on this page reflect the services now being counted statistically by the Victim Witness Program as required by the Department of Criminal Justice Services. ATTACHMENT B LOCAL CASH MATCH GRANT FUND FY 84-85 FY 85-86 FY 86-87 FY 87-88 FY 88-89 FY 89-90 FY 90-91 FY 91-92 FY 92-93 FY 93-94 FY 94-95 DCJS GRANT $16,202 (100%) $13,772 (71%) $32,550 (84%) $17,225 (64%) $19,048 (57%) $32,250 (62%) $35,619 (64%) $34,787 (64%) $36,706 (63%) $36,798 (65%) $34,021 (58%) LOCAL CASH MATCH $ 5,538 (29%) $ 6,575 (16%) $ 9,916 (36%) $14,514 (43%) $20,072 (38%) $20,027 (36%) $20,011 (36%) $21,419 (37%) $20,027 (35%) $24,903 (42%) TOTAL $16,202 $19,310 $39,125 $27,141 $33,562 $52,322 $55,961 $54,798 $58,125 $56,825 $58,924 Roanoke, Virginia August 22, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Acceptance of Victim Witness Assistance Program Grant I concur with the recommendation relative to the above grant and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/hw cc: City Attorney Director of Finance Director of Public Safety Commonwealth's Attorney Victim-Witness Coordinator Manager, Office of Management and Budget MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #76-133-236 Alice L. Ekrich Special Assistant Commonwealth's Attorney Virginia Regional Drug Prosecutor 145 W. Campbell Avenue Suite 318 Roanoke, Virginia 24011 Dear Ms. Ekrich: I am enclosing copy of Resolution No. 32154-082294 authorizing acceptance of a Multi- Jurisdictional Special Drug Prosecutor Grant made to the City of Roanoke by the Commonwealth of Virginia, in the amount of $83,776.00, for the period of July 1, 1994, through June 30, 1995; and authorizing acceptance, execution and filing of ali appropriate documents to obtain said grant. Resolution No. 32154-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THECOUNC~ OF THECITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32154-082294. A RESOLUTION authorizing the acceptance of a Multi-Jurisdictional Special Drug Prosecutor Grant made to the City of Roanoke by the Commonwealth of Virginia and authorizing the acceptance, execution and filing of all appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Multi-Jurisdictional Special Drug Prosecutor Grant in the total amount of $83,776.00 from the Commonwealth of Virginia for the period of July 1, 1994, through June 30, 1995. 2. W. Robert Herbert, City Manager or his successor in office is hereby authorized to accept, execute and file on bebalfofthe City of Roanoke any and all appropriate documents required to obtain such grant. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of the foregoing grant or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32153-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Judicial Administration $ Regional Drug Prosecutor FY95 (1-11) ............. Revenue Judicial Administration $ Regional Drug Prosecutor FY95 (12) ............... 690,647 83,776 690,647 83,776 1) Regular Employee Wages (035-026-5127-1002) $ 62,297 2 ) ICMA Retirement (035-026-5127-1115) 1,683 3) FICA (035-026-5127-1120) 4,765 4) Hospitalization Insurance (035-026-5127-1125) 4,440 5) Dental Insurance (035-026-5127-1126) 196 6) Life Insurance (035-026-5127-1130) 409 7) Administrative Supplies (035-026-5127-2030) 800 8) Other Rental (035-026-5127-3075) 5,466 9) Telephone (035-026-5127-2020) 1,320 10) Local Mileage (035-026-5127-2046) 1,100 11) Management Services (035-026-5127-7015) 1,300 12) Compensation Board Funds (035-035-1234-7179) 83,776 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ALICE L. EKIRCH SPECIAL ASSISTANT COMMONWEALTH'S A3-rORNEY Gc MMoNWEALTI+ OF ViRgi ... Ni4. CITY OF ROANOKE REGIONAL DRUG PROSECUTOr 145 w. CAMPBELL AVE., SUITE 318 ROANOKE, VIRGINIA 24011 August 8, 1994 AREA CODe 703 TEL. NOS. 343-4816 343-6199 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Acceptance of Funding for Drug Prosecutor Positions Dear Mayor Bowers and Members of City Council: I. Backqround A. Federal fund~nq was made available to the State of Virginia to be used ~or the development of several Multi- Jur~sdictional SpecS. al Drug Prosecutors statewide. The positions were developed to coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, utilize federal, state and local resources to assure maximum prosecutor[al effectiveness and to provide specialized prosecu-- uurxax resources to the regional drug enforcement effort. In addition, the Regional Drug Prosecutor has been cross-designated as an Assistant U. S. Attorney. The cross- desiGnat±on will permit a state prosecutor to make use of the Federal Grand Jury. B. The Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on October 9, 3987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money to fund a Multi- Jurisdictional Special Drug Prosecutor. C. City ~uu,~u** accepted the Multi-Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time Special Drug Prosecutor was hired in July, 1988. Mayor David A. Bowers Members of City Council Page Two August 8, 1994 II. Current Situation A. April 15, 1994 - The Commonwealth's Attorneys' Services Council notified this office that legislation approved by the General Assembly allowed funds for Drug Prosecutor positions to be transferred from the Department of Criminal Justice Services and the Commonwealth's Attorneys' Services Council to the Compensation Board in the following amounts: $62,297 for salaries; $10,189 for fringe benefits; $9,986 for office expense; and $1,304 for locality service cost for the period July 1, 1994 through June 30, 1995. As a result, the Drug Prosecutor positions that serve Craig County, Franklin County, Roanoke County, Roanoke City, and Salem City will be funded through the offices of the Commonwealth's Attorneys in the host localities effective Jul~ I, 1994. These positions will be funded separately from the positions in the Commonwealth's Attorney's Office, with their own cost code, budget, and monthly payroll and expense report. III. Issues A. Prosecutorial Efforts against DruG Traffickinq. B. Cost. IV. Alternatives A. Concur in the acceptance of funding for the Drug Prosecutor positions through the Compensation Board in the amount of $83,776.00 for the period July I, 1994 through June 30, 1995. I. Prosecutorial Efforts aqainst DruG TraffickinG would be enhanced because of centralization and coordination of efforts and specJ, alized expertise. 2. 'The entire cost will be fully funded by the Compensation Board. B. City Council not accept the funding for the Drug Prosecutor positions through the Compensation Board. 1. Prosecutorial Efforts aqainst DruG Traffickinq will not be approached as a regional concept. 2. Cost would remain the same but the advantage of State funding support for a worthy project would not be realized. Mayor David A. Bowers Members of City Council Page 'Three August 8, 1994 V. Recommendation A. City Council concur in Alternative "A" and allow for the acceptance of and continued participation in funding for the Drug Prosecutor positions through the Compensation Board in the amount of $83,776.00 for the period of July 1, 1994 through June 30, 1995. B. Authorize the City Manager to sign and execute all appropriate documents to obtain funding for the Drug Prosecutor positions through the Compensation Board. C. Appropriate $83,776.00 for funding for the Drug Prosecutor positions through the Compensation Board and establish a corresponding revenue estimate into accounts to be established by the Director of Finance. The following is a list of the line item budget accounts and amounts budgeted for each account: Account Amount Regular Employee Salaries FICA Life Insurance ICMA (Secretary On]y) Dental Insurance Health Insurance $62,297 4,765 409 1,683 196 4,440 Local Mileage Office Rental Administrative Supplies Telephone Copying/Postage 1,100 5,466 800 1,320 1,300 Total $83,776 Donald S. Caldwell Commonweal th's Attorney DSC/msh cc: City Manager City Attorney Director of Finance Director of Administration & Public Safety GoHHONWE^LTi+ OF VIRg NL ' ALICE L. EKIRCH SPECIAL ASSISTANT COMMONWEALTH'S ATTORNEY CITY OF rOANOKE REGIONAL DRUG PROSECUTOR 145 w. CAMPBELL AVE., SUITE: 318 ROANOKE, VIRGINIA 24011 RECEIVED MAYOR ur-r AREA CODE 703 TEL. NOS.343-4816 343-6199 July 12, 1993 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Acceptance of Funding for Drug Prosecutor Positions Dear Mayor Bowers and Members of City Council: I. Backqround A. Federal fundinq was made available to the State of VirGinia to be used for the development of several Multi- Jurisdictional Special Drug Prosecutors statewide. The positions were developed to coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, utilize federal, state and local resources to assure maximum prosecutorial effectiveness and to provide specialized prosecutorial resources to the regional drug enforcement effort. In addition, the Regional Drug Prosecutor has been cross-designated as an Assistant U. S. Attorney. The cross- designation will permit a state prosecutor to make use of the Federal Grand Jury. B. The Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money to fund a Multi- Jurisdictional Special Drug Prosecutor. C. City Council accepted the Multi-Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time Special Drug Prosecutor was hired in July, 1988. Mayor David A. Bowers Members of City Council Page Two July 12, 1994 II. Current Situation A. April 15, 1994 - The Commonwealth's Attorneys' Services Council notified this office that legislation approved by the General Assembly allowed funds for Drug Prosecutor positions to be transferred from the Department of Criminal Justice Services and the Commonwealth's Attorneys' Services Council to the Compensation Board in the following amount: $62,297 for salaries; $10,189 for fringe benefits; $9,986 for office expense; and $1,306 for locality service cost for the period July I, 1.994 through June 30, 1995. As a result, the Drug Prosecutor positions that serve Craig County, Franklin County, Roanoke County, Roanoke City, and Salem City will be funded through the offices of the Commonwealth's Attorneys in the host localities effective July 1, 1994. These positions will be funded separately from the positions in the Commonwealth's Attorney's Office, with their own cost code, budget, and monthly payroll and expense report. III. Issues A. Prosecutorial Efforts against Drug Trafficking. B. Cost. IV. Alternatives A. Concur in the acceptance of funding for the Drug Prosecutor positions through the Compensation Board in the amount of $83,778.00 for the period July 1, 1994 through June 30, 1995. 1. Prosecutorial Efforts against Drug Trafficking would be enhanced because of centralization and coordination of efforts and specialized expertise. 2. The entire cost will be fully funded by the Compensation Board. B. City Council not accept the funding for the Drug Prosecutor positions through the Compensation Board. 1. Prosecutorial Efforts against Drug Trafficking will not be approached as a regional concept. 2. Cost would remain the same but the advantage of State funding support for a worthy project would not be realized. Mayor David A. Bowers Members of City Council Page Three July 12, 1994 V. Recommendation A. City Council concur in Alternative "A" and allow for the acceptance of and continued participation in funding for the Drug Prosecutor positions through the Compensation Board in the amount of $83,778.00 for the period of July 1, 1994 through June 30, 1995. B. Authorize the City Manager to sign and execute all appropriate documents to obtain funding for the Drug Prosecutor positions through the Compensation Board. C. Appropriate $83,778.00 for funding for the Drug Prosecutor positions through the Compensation Board and establish a corresponding revenue estimate into accounts to be established by the Director of Finance in the general funds. Respectfully submitted, Donald S. Caldwell Commonwealth' s Attorney DSC/msh CC: City Manager city Attorney Director of Finance Director of Administration & Public Safety Roanoke, Virginia August 22, 1994 Honorable Mayor and Members of Council Roanoke, Virginia Subject: Acceptance of Funding for Drug Prosecutor Positions Dear Mayor and Members of City Council: I concur with the Roanoke City Commonwealth's Attorney's recommendation relative to the above subject and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/ah Attachment cc: City Attorney Director of Finance Budget Administrator Commonwealth's Attorney MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240 ! l Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #133-236 Martin B. Mait Deputy Director Virginia Department of Criminai Justice Services 805 East Broad Street Richmond, Virginia 23219 Dear Mr. Mait: I am enclosing copy of Resolution No. 32156-082294 authorizing execution of a Statement of Grant Award and Acceptance of Special Conditions of the Commonwealth of Virginia Department of Criminal Justice Services, in connection with continuation of the Roanoke City Pre-Trial Services Program, in the amount of $68,010.00, with a local match of $7,670.00, to be performed between July 1, 1994 and June 30, 1995. Resolution No. 32156-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: James T. Phipps, Director, Court-Community Corrections Program, 220 E. Main Street, Suite 201, Salem, Virginia 24153 IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32156-082294. A RESOLUTION authorizing the execution of a Statement of Grant Award and Acceptance of Special Conditions in connection with continuation of the Roanoke City Pre-Trial Services Program. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby approves the Statement of Grant Award and Acceptance of Special Conditions of the Commonwealth of Virginia Department of Criminal Justice Services whereby the City accepts funding from the Commonwealth in the amount of $65,010 for continuation of the Roanoke City Pre-Trial Services Program to be performed between July 1, 1994, and June 30, 1995. 2. The local cash match for Fiscal Year 1994-95 shall be in the amount of $7,670. 3. The Commonwealth's Attorney is hereby authorized to execute and submit the Statement of Grant Award/Acceptance of special conditions and application and such grant documents as may be required by the Department of Criminal Justice Services for and on behalf of the City. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32155-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriation~ Judicial Administration $ Pre-Trial Services FY95 (1) ...................... Revenue Judicial Administration $ Pre-Trial Services FY95 (2-3) .................... 606,871 75,680 606,871 75,680 1) Fees for Professional Services (035-026-5020-2010) $ 75,680 2) State Funds (035-035-1234-7177) 68,010 3) Local Match (035-035-1234-7178) 7,670 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DONALD S, CALDWELL COMMONWEALTH'S A'FrORNEY Gc HHoNWEALTH' OF VIRGiNi. CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 AREA CODE 703 TEL. NO. 981-2626 MEMORANDUM TO: FROM: DATE: SUBJ: W. Robert Herbert City Manager Don Caldwell Commonwealth's Att August 16, 1994 Pre-Trial Services Grant #95-A8605 I very much appreciate the City's Support of our Pre-Trial Program and your suppport for a $7,670.00 contribution to the program's administration for the upcoming fiscal year (FY1995). I am enclosing my completed Council Report, with two (2) attachments: 1) budget outline; and, 2) a letter from the Department of Criminal Justice Services spporting local financial contributions to the Program. Should you have any further questions regarding this action, please do not hesitate to contact me. Again, thank you and your staff for the continued support provided to this office. cc: Mr. Michael Crew Ms. Ila Farris Mr. Jim Phipps File Roanoke, Virginia August 22, 1994 Honorable Mayor and Members of City Council Roanoke,Virginia Subject: Roanoke City Commonwealth's Attorney Pre-Trial Services Program Fiscal Year 1994 - 1995 Dear Mayor and Members of City Council: I. Background: ae The Appropriations Act approved by the Virginia General Assembly during its 1989 regular session authorized the Department of Criminal Justice Services (DCJS) to expend grant funds for the establishment of pre-trial diversion of select non-violent, jailable, offenses. Commonwealth's Attorney, in cooperation with the Circuit, General District and Juvenile and Domestic Relations Courts, established a program in 1990 under the administration of the Court-Community Corrections Program. Initially, the program was funded in total by DCJS but required a 25 percent cash match effective with the 1992 fiscal year, pursuant to a directive from the Virginia General Assembly. Ce Local cash contribution will be required again in FY1995 (July 1, 1994-June 30, 1995) in order to ensure the continuation of this program. De The program is well received, and accepted by the Courts, and continues to enjoy extensive support. E. The goals of the Pre-Trial Services Program are to: Improve the efficiency and effectiveness of the General District Court through the pre-trial (conditional) diversion and release of select non-violent offenders as an alternative to prosecution or conviction; Reduce the demands placed upon Roanoke City's Court and Jail resources through the release and diversion of select non-violent offenders, charged with jailable offenses, as an alternative to prosecution; and, Honorable Mayor and Members of City Council Subject: Roanoke City Commonwealth's Attorney Pre-Trial Services Program; Fiscal Year 1994-1995 Page 2 Improve the efficiency and effectiveness of the Circuit, General District and Juvenile and Domestic Relations Courts through the release and diversion of select non-violent, jailable, offenders as alternative to conviction. II. Current Situation The Judges, City Manager, and City Sheriff continue to support the concept of pre-trial diversion of selected non-violent offenders as one method of community diversion to improve the efficiency and effectiveness of the Criminal Justice System in Roanoke. B. State funds in the amount of $68,010 are available to Roanoke City to continue the Pre-Trial Services Program during Fiscal Year 1994-1995. Local cash contribution of $7,670 will be required again in Fiscal Year 1994-1995 to ensure continuation of this program. Funding for the local cash contribution in the amount $7,670 is contained in the City's recommended General Fund budget for Fiscal Year 1994-1995 (Non Departmental, Transfers to Grant Fund). Ee A Statement of Grant Award/Acceptance of Special Conditions and Application in the amount of $75,680 ($68,010 in state funds, $7,670 local contributions) have been prepared for submission to DCJS by the Commonwealth's Attorney, and Director of the Court- Community Corrections Program, who will administer the Program. Fe City Council's approval is requested in order to submit the prepared Statement of Grant Award/Acceptance of Special Conditions and Application to DCJS for its review and approval. III. Issues: A. Continuation of the City's Pre-Trial Services Program. Funding of the Program requires a local cash contribution by the City -$7,670 of the total $75,680- for Fiscal Year 1994-1995. Honorable Mayor and Member of City Council Subject: Roanoke City Commonwealth's Attorney Pre-Trial Services Program; Fiscal Year 1994-1994 Page 3 IV. Alternatives: ae City Council authorizes the City Manager to execute submit the Statement of Grant Award/Acceptance of Special Conditions and Application to the Department of Criminal Justice Services for its review and approval of the Roanoke City Pre-Trial Services Program. Continuation of the Roanoke City Pre-Trial Services Program during Fiscal Year 1994-1995 would be provided for. Funding of the Program for Fiscal Year 1994-1995 would be provided, ($68,010) by DCJS and ($7,670) by the City. Bo City Council not authorize the City Manager to execute and submit the Statement of Grant Award/Acceptance of Special Conditions and Application to the Department of Criminal Justice Services to allow for continuation of of the Roanoke City Pre-Trial Services Program. Continuation of the Roanoke City Pre-Trial Services Program would not be provided for, resulting in over 1,300 cases not being diverted in Fiscal Year 1994-1995. 2. Funding from the state in the amount of $68,010 would not be received by the City. Recommendation: City Council concur with Alternative "A," thereby authorizing the City Manager to execute and submit the Statement of Grant Award/Acceptance of Special Conditions and Application to the Department of Criminal Justice Services for the continuation of the Roanoke City Pre-Trial Services Program. Honorable Mayor and Members of City Council Subject: Roanoke City Commonwealth's Attorney Pre-Trial Services Program; Fiscal Year 1994-1995 Page 4 B. Appropriate a total of $75, 680 ($68,010 in State funds and $7,670 in local funding included in the proposed Fiscal Year 1994-1995 General Fund Budget, Account Number 001-004-9310-9535) to revenue and expenditure accounts to be established in the grant fund by the Director of Finance. Respectfully submitted, / Donald S. Caldwell, Esquire Commonwealth' s Attorney cc: City Manager City Attorney Director of Finance Director of Public Safety Budget Administrator Roanoke, Virginia August 22, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Acceptance of Pre-Trial Services Grant ~95-A8605 Dear Mayor and Members of Council' I concur with the recommendation relative to the above grant and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/dh CC: City Attorney Director of Finance Director of Public Safety Commonwealth Attorney Victim Witness Coordinator Manager, Office of Management and Budget MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #60-236-467 The Reverend C. Nelson Harris, Chair Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32157-082294 amending and reordaining certain sections of the 1994-95 School, Capital and General Fund Appropriations, providing for appropriation of funds to certain school grants; and further providing for the first installment of proceeds totaling $882,302.00 from the 1994-95 Capital Maintenance and Equipment Replacement Fund to be used for purchase of instructional computers, replacement of school buses and maintenance equipment, relocation of central administrative offices, alteration and upgrade of elementary school classrooms and equipment, replacement of roofs, and installation of modular classrooms. Ordinance No. 32157-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, D Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. ...... [1~T1,. IN THE COUNCIL OF THE CITY OF ROANOKE, The 22nd day of August, 1994. No. 32157-082294. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 School, Capital and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 School, Capital and amended General Fund Appropriations, be, and the same are hereby, and reordained to read as follows, in part: School Fund Appropriations Education Eisenhower Project Title II 1994-95 (1-9) ........ Magnet School 1994-95 (10-41) .................... Alternative Education 1994-95 (42-56) ............ GED Testing 1994-94 (57-58) ...................... Project YES 1994-95 (59-65) ...................... Drug Free Schools 1994-95 (66-70) ................ Impact Aid 1994-95 (71-76) ....................... Grants Management 1994-95 (77-81) ................ Instruction (82-83) .............................. Other Uses of Funds (84) ......................... Facilities (85-99) ............................... Revenue Education Eisenhower Project Title II 1994-95 (100) ........ Magnet School 1994-95 (101) ...................... Alternative Education 1994-95 (102-103) .......... GED Testing 1994-94 (104) ........................ Project YES 1994-95 (105-106) .................... Drug Free Schools 1994-95 (107) .................. Impact Aid 1994-95 (108) ......................... Grants Management 1994-95 (109) .................. Nonoperating (110) ............................... $109,443,521 65,737 3,599,943 695,804 10,000 264,740 105,244 78,128 53,187 54,650,672 2,113,442 1,378,967 $104,405,091 65,737 3,599,943 695,804 10,000 264,740 105,244 78,128 53,187 34,981,737 Fund Balance Capital Maintenance and Equipment Program - School Unappropriated Replacement (iii) ............ Capital Fund Appropriation Education Renovation of Wasena Elementary School (112) ..... Revenue Due from State Literary Loan (113) ................. General Fund Appropriation Nondepartmental Transfers to Other Funds (114) .................... Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (115) ............. 1) Curriculum Development 2) Substitute Teachers 3) Social Security 4) Contractual Services 5) Conference Attendance 6) Conference Registration 7) Roanoke Catholic Tuition Costs 8) Teacher Materials 9) Equipment 10) Teachers 11) Specialists 12) Coordinators 13) Inservice Training 14) Social Security 15) State Retirement (030-060-6237-6308-0129) (030-060-6237-6308-0021) (030-060-6237-6308-0201) (030-060-6237-6308-0331) (030-060-6237-6308-0553) (030-060-6237-6308-0554) (030-060-6237-6308-0587) (030-060-6237-6308-0614) (030-060-6237-6308-0821) (030-060-6307-6107-0121) (030-060-6307-6107-0138) (030-060-6307-6107-0124) (030-060-6307-6107-0129) (030-060-6307-6107-0201) (030-060-6307-6107-0202) 12 11 75 86 164 9,754 5,183 1,143 5OO 20,400 4,360 $10,195,151 2,125,000 $ 1,900,000 $47,225,048 46,401,362 $ 1,138,134 89 560 ,452 ,385 ,624 ,158 ,110 ,800 24,931 38,651 16) Health Insurance 17) Group Life Insurance 18) Travel 19) Campus-Wide Supplies 20) Campus-Wide Supply Equipment 21) Campus-Wide Equipment (030-060-6307-6107-0204) (030-060-6307-6107-0205) (030-060-6307-6107-0554) (030-060-6307-6107-0614) (030-060-6307-6107-0821) (030-060-6307-6107-0822) $ 33,995 2,137 22,944 142,315 455,962 283,858 22) Unified Arts Supplies 23) Unified Arts Supply Equipment 24) Unified Arts Equipment 25) Science and Engineering Supplies 26) Science and Engineering Supply Equipment 27) Science and Engineering Equipment 28) Global Studies Supplies 29) Global Studies Supply Equipment 30) Global Studies Equipment 31) Director 32) Management Specialist/ Recruiter/ Planner 33) Clerical 34) Social Security 35) State Retirement 36) Health Insurance 37) Group Life Insurance 38) Indirect Costs 39) Advertising 40) Administrative Travel 41) Management Supplies (030-060-6307-6104-0614) (030-060-6307-6104-0821) (030-060-6307-6104-0822) (030-060-6307-6111-0614) (030-060-6307-6111-0821) (030-060-6307-6111-0822) (030-060-6307-6112-0614) (030-060-6307-6112-0821) (030-060-6307-6112-0822) (030-060-6307-6307-0114) (030-060-6307-6307-0138) (030-060-6307-6307-0151) (030-060-6307-6307-0201) (030-060-6307-6307-0202) (030-060-6307-6307-0204) (030-060-6307-6307-0205) (030-060-6307-6307-0212) (030-060-6307-6307-0361) (030-060-6307-6307-0551) (030-060-6307-6307-0601) 65,526 448,040 373,859 127,115 350,758 203,825 202,441 244,669 5,000 14,625 33,681 1,682 3,824 5,714 13,075 455 45,526 27,561 3,672 8,410 42) 43) 44) 45) 46) 47) 48) 49) 50) 51) 52) 53) 54) 55) 56) 57) 58) 59) 60) 61) 62) 63) 64) 65) 66) 67) 68) 69) 70) 71) 72) 73) 74) Secondary Teachers Administrator Teachers Aides Social Security State Retirement Health Insurance Group Life Insurance Instructional Travel Field Trips Contracted Services Clerical Social Security State Retirement Health Insurance Group Life Insurance GED Examiners Social Security Guidance Counselors Instructional Aides Social Security State Retirement Health Insurance Group Life Insurance Travel Counselors Social Security State Retirement Health/Dental Insurance Group Life Insurance Partnership Specialist Clerical Social Security Retirement (030-060-6446-6100-0121) (030-060-6446-6100-0124) (030-060-6446-6100-0141) (030-060-6446-6100-0201) (030-060-6446-6100-0202) (030-060-6446-6100-0204) (030-060-6446-6100-0205) (030-060-6446-6100-0551) (030-060-6446-6100-0583) (030-060-6446-6100-0313) (030-060-6446-6300-0151) (030-060-6446-6300-0201) (030-060-6446-6300-0202) (030-060-6446-6300-0204) (030-060-6446-6300-0205) (030-060-6772-6550-0121) (030-060-6772-6550-0201) (030-060-6922-6315-0123) (030-060-6922-6315-0141) (030-060-6922-6315-0201) (030-060-6922-6315-0202) (030-060-6922-6315-0204) (030-060-6992-6315-0205) (030-060-6922-6315-0554) (030-060-6923-6306-0123) (030-060-6923-6306-0201) (030-060-6923-6306-0202) (030-060-6923-6306-0204) (030-060-6923-6306-0205) (030-060-6924-6307-0138) (030-060-6924-6307-0151) (030-060-6924-6307-0201) (030-060-6924-6307-0202) $ 391,714 48,583 61,675 38,401 56,171 59,510 882 3,000 1,500 15,000 14,000 1,071 1,567 2,705 25 9,235 765 171,440 27,358 15,208 22,245 27,050 439 1,000 79,337 6,069 8,878 10,820 140 23,288 35,539 4,500 6,583 75) Health Insurance 76) Group Life Insurance 77) Director 78) Social Security 79) State Retirement' 80) Health Insurance 81) Group Life Insurance 82) Matching Funds 83) Health Insurance 84) Transfer to School MY Fund 85) Replacement of Middle School Keyboard Labs 86) School Administrative Computers 87) Replacement of School Buses 88) Replacement of Equipment - Relocate Central Offices 89) Replacement of Equipment - Custodial Equipment 90) Conversion of Boilers to Natural Gas 91) Equipment - Alteration of Elementary Classrooms 92) Alteration of Elementary Classrooms 93) Relocation of Central Administrative (030-060-6924-6307-0204) (030-060-6924-6307-0205) (030-060-6925-6307-0114) (030-060-6925-6307-0201) (030-060-6925-6307-0202) (030-060-6925-6665-0204) (030-060-6925-6665-0205) (030-060-6001-6300-0588) (030-060-6001-6000-0204) (030-060-6007-6999-0911) (030-060-6006-6343-0801) (030-060-6006-6362-0821) (030-060-6006-6676-0808) (030-060-6006-6681-0801) (030-060-6006-6681-0801) (030-060-6006-6681-0809) (030-060-6006-6681-0821) (030-060-6006-6681-0851) Offices (030-060-6006-6681-0851) $ 8,115 103 42,416 3,245 4,746 2,705 75 (625,500) ( 8,444) 633,944 81,637 307,200 210,441 6,662 9,690 22,296 1,519 20,971 8,595 94) Upgrade of Grandin Court Electrical Service 95) Addition of Wheelchair Lift at Grandin Court School 96) Replacement of Equipment - Grounds Maintenance 97) Addition of Playground Equipment - Forest Park School 98) Replacement of Roofs - Fallon Park and (030-060-6006-6681-0851) (030-060-6006-6681-0851) (030-060-6006-6682-0801) (030-060-6006-6683-0821) (030-060-6006-6896-0851) (030-060-6237-1102) (030-060-6307-1102) (030-060-6446-1101) (030-060-6446-1102) (030-060-6772-1103) (030-060-6922-1100) (030-060-6922-1101) (030-060-6923-1102) (030-060-6924-1102) (030-060-6925-1102) Raleigh Court (030-060-6006-6896-0809) 99) Modular Classrooms 100) Federal Grant Receipts 101) Federal Grant Receipts 102) Local Match 103) Federal Grants Receipts 104) Fees 105) State Grant Receipts 106) Local Match 107) Federal Grant Receipts 108) Federal Grant Receipts 109) Federal Grant Receipts 110) Transfer from General Fund (030-060-6000-1037) 111) CMERP - (030-3324) (008-060-6081-6896-0851) (008-1283) (001-004-9310-9530) (001-3324) School 112) Appropriation from Literary Loan 113) Due from State Literary 114) Transfer to School Fund 115) CMERP - School $ 12,994 14,594 21,026 9,947 86,712 68,018 65,737 3,599,943 625,500 70,304 10,000 256,296 8,444 105,244 78,128 53,187 83,636 ( 798,666) 1,900,000 1,900,000 83,636 ( 83,636) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ~EPARTMIrNT OF' FINANCE CITY OF' ROANOKE:. VA. August 22, 1994 'g4 /'!~18 Pt;!)4 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: School Board Request for the Appropriation of School Funds, CMERP, and Literary Loan Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for eight grants in the School Fund. These grants are funded with federal and state funds and fees. In addition to these funding sources, the Alternative Education and Project YES grants require local match for a total of $633,944. Funding for the local matches is available in the following accounts: Alternative Education: Matching Funds (030-060-6001-6300-0588) $625,500 Project YES: Health Insurance (030-060-6001-6000-0204) $ 8,444 This report also appropriates $1,900,000 in State Literary Loan Funds in the Capital Project Funds and $882,302 from the School portion of the Capital Maintenance and Equipment Replacement Program. The State Literary Loan Funds will be used for the renovation of the Wasena Elementary School. The CMERP funds will be used for the purchase of instructional computers, the replacement of school buses and maintenance equipment, the relocation of central administration offices, the alteration and upgrade of elementary school classrooms and equipment, the replacement of roofs, and the installation of modular classrooms. This is the first appropriation of the School Boards FY94 CMERP funding of $2,020,436. This will leave an unappropriated balance of $1,138,134. I recommend that you concur with the request of the School Board. JDG:pac Attachment Director of Finance ~.~~ C. Nelson Harris, Chairman Marsha W. EIlison Marilyn L. Curtis, Vice Chairman Finn D. Pincus Charles W. Day Clubert G. Poff John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board fRoanoke City School Board P.O. Box13145, Roanoke, Virginia24031 * 703-981-238t * Fax: 703-981-2951 August 10, ! 994 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Koanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its August 9, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6081 - $1,900,000.00 for the renovation of Wasena Elementary School. A Literary Fund loan application in the same amount has been approved for this project. Grant No. 6237 - $65,737.00 for the 1994-95 Eisenhower Project Title II program to provide for activities to improve the skills and knowledge of mathematics and science teachers. The program will be reimbursed one hundred percent by federal funds. Grant No. 6307 - $3,599,943.00 for the Magnet Schools program for 1994-95 to provide for the operation of the Magnet School Programs at William Fleming High School and Ruffner Middle School. The program is one hundred percent reimbursed by federal funds. Grant No. 6446 - $695,804.00 for the Alternative Education program to provide instruction and guidance services to secondary level students who are at-risk of leaving school due to poor academic achievement, low or unrealistic self-concept, or a poor understanding of academic preparation required to achieve their career interest. The program will be funded by federal funds in the amount of $70,304.00 and local funds in the amount of $625,500.00. Grant No. 6772 - $10,000.00 for the GED Testing program for 1994-95 to provide instructors for GED preparation classes and for the administration of the GED examinations. Student fees will be the source of revenue. Grant No. 6922 - $264,740.00 for the Project YES program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program will be funded by state funds in the amount of $256,296.00 and local funds in the amount of $8,444.00. Excellence in Education Mt ubers of Council Page 2 August 10, 1994 Grant No. 6923 - $105,244.00 for the Drug Free Schools program for 1994-95 to provide funding for four student assistance counselors at the secondary level to work with substance abuse issues. The program will be reimbursed one hundred percent by federal funds. Grant No. 6924 - $78,128.00 for the Impact Aid program to provide funds for salaries and fringe benefits of the Partnership Specialist and the magnet office and grants office secretaries. The program will be reimbursed one hundred percent by federal funds. Grant No. 6925 - $53,187.00 for the 1994-95 Grants Management program to provide partial funding for the salary and fringe benefits of the magnet program direCtor. The program will be reimbursed one hundred percent by federal funds. The Board further requests the first installment for proceeds totaling $882,302.00 fi.om the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of instruCtional computers, the replacement of school buses and maintenance equipment, the relocation of central administrative offices, the alteration and upgrade of elementary school classrooms and equipment, the replacement of roofs, and the installation of modular classrooms. The Board appreciates the approval of these requests. Sincerely, e S. Nolley, CPS Clerk of the Board re Rev. C. Nelson Harris Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilbum C. Dibling Mr. James D. Grisso Mrs. Ila Farriss (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Renovation of Wasena Elementary School 6081 008-060-6081-6896-0851 Appropriation Unit ZMW Alterations to Buildings $ 1.900.000.00 008-060-6081-6896-9007 State Literary Fund Loans $ 1,900.000.00 The renovation of Wasena Elementary School is the seventh and final in a sedes of seven elementary schools constructed prior to 1930 which were scheduled to be remodeled. A Literary Fund loan application in the amount of $1,900,000 has been approved for this project. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Eisenhower Project Title II 94-95 6237 030-060-6237-6308-0129 030-060-6237-6308-0021 030-060-6237-6308-0201 030-060-6237-6308-0331 030-060-6237-6308-0553 030-060-6237-6308-0554 030-060-6237-6308-0587 030-060-6237-6308-0614 030-060-6237-6308-0821 Appropriation Unit X2D Curriculum Development Substitute Teachers Social Security Contractual Services Conference Attendance Conference Registration Roanoke Catholic Tuition Costs Teacher Materials Equipment 9,754.00 5,183.00 1,143.00 500.00 20,400.00 4,360.00 560.00 12,452.00 11,385.00 $ 65.737.00 030-060-6237-1102 Federal Grant Receipts $ 65.737.00 The 1994-95 Eisenhower Project Title II program will provide for activities to improve the skills and knowledge of mathematics and science teachers while facilitating greater communication and collaboration between disciplines and across grade levels. The program will be reimbursed one hundred percent by federal funds and will end September 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Magnet School 1994-95 6307 030-060-6307-6107-0121 030-060-6307-6107-0138 030-060-6307-6107-0124 030-060-6307-6107-0129 030-060-6307-6107-0201 030-060-6307-6107-0202 030-060-6307-6107-0204 030-060-6307-6107-0205 030-060-6307-6107-0554 030-060-6307-6107-0614 030-060-6307-6107-0821 030-060-6307-6107-0822 030-060-6307-6104-0614 030-060-6307-6104-0821 030-060-6307-6104-0822 030-060-6307-6111-0614 030-060-6307-6111-0821 030-060-6307-6111-0822 030-060-6307-6112-0614 030-060-6307-6112-0821 030-060-6307-6112-0822 030-060-6307-6307-0114 030-060-6307-6307-0138 030-060-6307-6307-0151 030-060-6307-6307-0201 030-060-6307-6307-0202 030-060-6307-6307-0204 030-060-6307-6307-0205 030-060-6307-6307-0212 030-060-6307-6307-0361 030-060-6307-6307-0551 030-060-6307-6307-0601 Appropriation Unit X3G Teachers Specialists Coordinators Inservice Training Social Security State Retirement Health Insurance Group Life Insurance Travel Campus-Wide Supplies Campus-Wide Supply Equipment Campus-Wide Equipment Unified Arts Supplies Unified Arts Supply Equipment Unified Arts Equipment Science & Engineering Supplies Science & Engineering Supply Equipment Science & Engineering Equipment Global Studies Supplies Global Studies Supply Equipment Global Studies Equipment Director Management Spec/Recruiter/Planner Clerical Social Security State Retirement Health Insurance Group Life Insurance Indirect Costs Advertising Administrative Travel Management Supplies 75 624.00 86 158.00 164 110.00 89 800.00 24 931.00 38 651.00 33 995.00 2,137.00 22,944.00 142,315.00 455,962.00 283,858.00 65,526.00 448,040.00 373,859.00 127,115.00 350,758.00 203,825.00 202,441.00 244,669.00 5,000.00 14,625.00 33,681.00 1,682.00 3,824.00 5,714.00 13,075.00 455.00 45,526.00 27,561.00 3,672.00 8,410.00 $ 3.599.943.00J 030-060-6307-1102 Federal Grant Receipts $ 3.599.943.00 The Magnet Schools program for 1994-95 will provide for the operation of the Magnet School Programs at William Fleming High School and Ruffner Middle School. The program is one hundred percent reimbursed by federal funds and will end June 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Alternative Education 94-95 6446 030-060-6446-6100-0121 030-060-6446-6100-0124 030-060-6446-6100-0141 030-060-6446-6100-0201 030-060-6446-6100-0202 030-060-6446-6100-0204 030-060-6446-6100-0205 030-060-6446-6100-0551 030-060-6446-6100-0583 030-060-6446-6100-0313 030-060-6446-6300-0151 030-060-6446-6300-0201 030-060-6446-6300-0202 030-060-6446-6300-0204 030-060-6446-6300-0205 Appropriation Unit X4C Secondary Teachers Administrator Teacher Aides Social Secudty State Retirement Health Insurance Group Life Insurance Instructional Travel Field Tdps Contracted Services Clerical Social Security State Retirement Health Insurance Group Life Insurance 391,714.00 48,583.00 61,675.00 38,401.00 56,171.00 59,510.00 882.00 3,000.00 1,500.00 15,000.00 14,000.00 1,071.00 1,567.00. 2,705.00 25.00 $ 695.804.00 030-060-6446-1101 030-060-6446-1102 Local Match $ Federal Grant Receipts 625,500.00 70,304.00 $ 695.804.00 The Alternative Education program will provide instruction and guidance services to secondary level students who are at dsk of leaving school due to poor academic achievement, Iow or unrealistic self-concept, or a poor understanding of academic preparation required to achieve their career interests. Program expenditures will be funded by local match from account 030-060-6001-6300-0588 in the amount of $625,500 and by federal funds in the amount of $70,304. The program will end June 30, 1995. The Alternative Education School will receive a supply allotment of $10,800 to be placed in an internal account managed by the school. The allotment estimate is based on an enrollment of 100 students and it will be adjusted for actual enrollment at the school for the 1994-95 school year. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST GED Testing t994-95 6772 030-060-6772-6550-0121 030-060-6772-6550-0201 Appropriation Unit X7U GED Examiners $ 9,235.00 Social Secudty 765.00 $ 10.000.00 030-060-6772-1103 Fees $ 10.000.00 The GED Testing program will provide instructors for GED preparation classes and for the administration of the GED examinations. The source of funds will be student fees. The program will operate September 1, 1994 through June 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Project YES 94-95 6922 030-060-6922-6315-0123 030-060-6922-631 5-0141 030-060-6922-631 5-0201 030-060-6922-631 5-0202 030-060-6922-631 5-0204 030-060-6992-631 5-0205 030-060-6922-631 5-0554 Appropriation Unit X9F Guidance Counselors Instructional Aides Social Secudty State Retirement Health Insurance Group Life Insurance Travel 171,440.00 27,358.00 15,208.00 22,245.00 27,050.00 439.00 1,000.00 $ ~ 030-060-6922-1100 030-060-6922-1101 State Grant Receipts $ Local Match 256,296.00 8,444.00 $ ~ The Project YES (Youth Experiencing Success) program will identify, assess, evaluate and provide assistance for at-dsk sixth and ninth grade students who are potential dropouts. The program is reimbursed by state funds in the amount of $256,296 and local match revenue in the amount of $8,444 is provided from account 030-060-6001-6000-0204. The program will end June 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Drug Free Schools 94-95 6923 030-060-6923-6306-0123 030-060-6923-6306-0201 030-060-6923-6306-0202 030-060-6923-6306-0204 0300060-6923-6306-0205 Appropriation Unit X9G Counselors Social Security State Retirement Health/Dental Insurance Group Life Insurance 79,337.00 6,069.00 8,878.00 I O,82O.0O 140.00 $ ~ 0300060-6923-1102 Federal Grant Receipts $ ~ The Drug Free Schools Program for 1994-95 will provide funding for four student assistance counselors at the secondary level to work with substance abuse issues. The program is reimbursed one hundred percent by federal funds. The program will end September 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Impact Aid 94-95 6924 030-060-6924-6307-0138 030-060-6924-6307-0151 030-060-6924-6307-0201 030-060-6924-6307-0202 030-060-6924-6307-0204 0300060-6924-6307-0205 Appropriation Unit X9H Partnership Specialist $ 23,288.00 Clerical 35,539.00 Social Secudty 4,500.00 Retirement 6,583.00 Health Insurance 8,115.00 Group Life Insurance 103.00 $ ~ 030-060-6924-1102 Federal Grant Receipts $ ~ The Impact Aid program will provide funds for salaries and fringe beneffis of the Partnership Specialist and the magnet office and grants office secretaries. One hundred percent of expenditures will be provided by federal funds. The program will end June 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Grants Management 1994-95 6925 030-060-6925-6307-0114 030-060-6925-6307-0201 030-060-6925-6307-0202 030-060-6925-6665-0204 030-060-6925-6665-0205 Appropriation Unit X91 Director $ 42,416.00 Social Secudty 3,245.00 State Retirement 4,746.00 Health Insurance 2,705.00 Group Life Insurance 75.00 $ 53.187.00 030-060-6925-1102 Federal Grant Receipts $ 53.187.00. The 1994-95 Grants Management program will provide partial funding for the salary and fringe benef*rts of the magnet program director. Expenditures will be one hundred percent reimbursed by federal funds. The program will end June 30, 1995. August 9, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request I 030-060-6006-6343-0801 030-060-6006-6362-0821 030-060-6006-6676-0808 030-060-6006-6681-0801 030-060-6006-6681-0801 030-060-6006-6681-0809 030-060-6006-6681-0821 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6682-0801 030-060-6006-6683-0821 030-060-6006-6896-0809 030-060-6006-6896-0851 Appropriation Unit ZD1 Replacement of Middle School Keyboard Labs $ School Administrative Computers Replacement of School Buses Replacement of Equipment - Relocate Central Offices Replacement of Equipment - Custodial Equipment Conversion of Boilers to Natural Gas Equipment - Alteration of Elementary Classrooms Alteration of Elementary Classrooms Relocation of Central Administrative Offices Upgrade of Grandin Court Electrical Service Addition of Wheelchair Lift at Grandin Court School Replacement of Equipment - Grounds Maintenance Addition of Playground Equipment - Forest Park School Replacement of Roofs - Fallon Park and Raleigh Court Modular Classrooms 81,637.00 307,200.00 210,441.00 6,662.00 9,690.00 22,296.00 1,519.00 20,971.00 8,595.00 12,994.00 14,594.00 21,026.00 9,947.00 86,712.00 68,018.00 $ ~ The above appropriation represents the first request for proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of instructional computers, the replacement of school buses and maintenance equipment, the relocation of central administrative offices, the alteration and upgrade of elementary school classrooms and equipment, the replacement of roofs at Fallon Park and Raleigh Court Schools, and the installation of modular classrooms at Fallon Park, Garden City and Westside Schools. The balance of the estimated Capital Maintenance and Equipment Replacement Fund for 1994-95 after the appropriation of the above funds is $1,138,135. ~"~~t~ C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day /,,-Roanoke City School Board Marsha W. Ellison Finn 'D. Pincus Clubert G. Peff-, · John H. Saunders .....~ ..?' !,~ ~ Wayne Harris, Superintendent June-S,-Nolley, Clerk of the Board P.O. Box 13145, Roanoke, Virginia24031 · 703-981-2381 · Fax: 703-981-2951 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: August 10, 1994 As the result of official School Board action at its August 9, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6081 - $1,900,000.00 for the renovation of Wasena Elementary School. A Literary Fund loan application in the same amount has been approved for this project. Grant No. 6237 - $65,737.00 for the 1994-95 Eisenhower Project Title II program to provide for activities to improve the skills and knowledge of mathematics and science teachers. The program will be reimbursed one hundred percent by federal funds. Gram No. 6307 - $3,599,943.00 for the Magnet Schools program for 1994-95 to provide for the operation of the Magnet School Programs at William Fleming High School and Ruffner Middle School. The program is one hundred percent reimbursed by federal funds. Grant No. 6446 - $695,804.00 for the Alternative Education program to provide instruction and guidance services to secondary level students who are at-risk of leaving school due to poor academic achievement, low or unrealistic self-concept, or a poor understanding of academic preparation required to achieve their career interest. The program will be funded by federal funds in the amount of $70,304.00 and local funds in the amount of $625,500.00. Grant No. 6772 - $10,000.00 for the GED Testing program for 1994-95 to provide instructors for GED preparation classes and for the administration of the GED examinations. Student fees will be the source of revenue. Grant No. 6922 - $264,740.00 for the Project YES program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program will be funded by state funds in the amount of $256,296.00 and local funds in the amount of $8,444.00. Excellence in Education .~4embers of Council 15age 2 August 10, 1994 Grant No. 6923 - $105,244.00 for the Drug Free Schools program for 1994-95 to provide funding for four student assistance counselors at the secondary level to work with substance abuse issues. The program will be reimbursed one hundred percent by federal funds. Grant No. 6924 - $78,128.00 for the Impact Aid program to provide funds for salaries and fringe benefits of the Partnership Specialist and the magnet office and grants office secretaries. The program will be reimbursed one hundred percent by federal funds. Grant No. 6925 - $53,187.00 for the 1994-95 Grants Management program to provide partial funding for the salary and fringe benefits of the magnet program director. The program will be reimbursed one hundred percent by federal funds. The Board further requests the first installment for proceeds totaling $882,302.00 from the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of instructional computers, the replacement of school buses and maintenance equipment, the relocation of central administrative offices, the alteration and upgrade of elementary school classrooms and equipment, the replacement of roofs, and the installation of modular classrooms. The Board appreciates the approval of these requests. Sincerely, e S. Nolley, CPS Clerk of the Board Fe CCi Rev. C. Nelson Harris Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farriss (with accounting details) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32158-082294. A RESOLUTION providing for adjustment of fees charged by the Engineering Departmem for map prints. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following schedule of fees shall be applicable for fees charged by the Engineering Department effective upon the date of adoption of this Resolution: 8~"x 11" $1.00 11" x 17" 2.00 26" x 36" 3.00 Roll Paper 1.00 per SCl. f~. 2. The Fee Comnendium of the City, maintained by the Director of Finance and authorized an approved by City Council by Resolution No. 30789-111891, adopted November 18, 1991, effective as of that date shall be amended to reflect the amended fees established by this resolution. 3. Fees established by this resolution shall be effective upon the date of its adoption and shall remain in effect until amended by this Council. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: OFFICE OF THE CITY ENGINEER MAP FEES I. Backqround: no Customer service charge study performed by David M. Griffith and Associates, Ltd. in June, 1990 and adopted by Resolution No. 30124 on June 20, 1990 established fees charged for map prints as per Attachment I. The study indicated the City should recover costs for maintenance of official maps (i.e., appraisal, sewer, water, and zoning). o Fees prior to study were set by Engineering Department staff and were monitored from time to time to be comparable to printing charges of other jurisdictions and engineering and architectural firms around the valley. II. Current Situation: no Collections for maps have risen from an annual average of $1,692 prior to the study to $2,815 since adoption of the new fee structure. Sales of larger size maps - Many citizens are surprised and angered when they are informed that a large format map (26" x 36") costs $16.00 per sheet. Many citizens remark that this cost should be borne by the City. Similar reactions are offered in response to the $8.00 cost for intermediate size (11" x 17") maps. Co Labor and material cost to provide a 26" x 36" map is $1.96 (based on $8.00 hourly salary + 32% for benefits, material cost of 0.20 per sheet, and an average time of helping public of 10 minutes). A 8 1/2" x 11" map cost is $1.78 (based on same benefits and time, and cost of 0.02 per sheet). Honorable Mayor and Members of City Council OFFICE OF THE CITY ENGINEER MAP FEES Page 2 August 22, 1994 III. Providing service excellence to the citizens of the City is an objective of the Engineering Department. Given the relatively small increase in revenue realized from the current map fees (approximately $1,123 annually) and the undesirable remarks received from our map customers, it is proposed that the map fees be reduced to recommended fees as shown in Attachment I. This fee schedule will allow the City to recover printing paper and labor costs on the 26" x 36" size print including 10% inflation per year. A loss will be incurred on the 8 1/2" x 11" but will be offset by the increased sale of 26" x 36" sheets. The recommended fees will enable the department to provide improved service to our citizens. Issues in order of importance are: A. Service B. Revenue IV. Alternatives are: no City Council adopt the attached resolution establishing fees for map prints as set out in Attachment I. Service to the citizens would be improved by reducing the cost. o Revenue should remain the same or increase with the increased sales of the larger size maps. o City Council not adopt the attached resolution to change the fees for map prints. Service to the citizens would still be provided and cost would remain the same; however, citizens would continue to complain about map costs. 2. Revenue would not be an issue. Honorable Mayor and Members of City Council OFFICE OF THE CITY ENGINEER MAP FEES Page 3 August 22, 1994 Vo Recommendation is that City Council approve Alternative "A", and adopt the attached resolution establishing fees for map prints as set out in Attachment I. Respectfully submitted, W. Robert Herbert City Manager WRH/VRD/kh Attachments cc: City Attorney Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator ATTACHMENT I Fees as established by study of David M. Griffith and Associates, Ltd., and adopted by Council Resolution No. 30124, June 20, 1990: Map Size Service Charqe 8~" x 11" $ 1.00 11" x 17" 8.00 26" x 36" 16.00 Roll Paper 2.00 sq. ft. Fees prior to study as set by Engineering Department in comparison to Roanoke Valley engineers, architects, and printing companies: Map Size Service Charqe 8~" x 11" $ .50 11" x 17" 1.00 26" x 36" 2.00 Roll Paper 1.00 sq. ft. Recommended Map Charges: Map Size 8~" x 11" 11" x 17" 26" x 36" Roll Paper Service Charqe $ 1.00 2.00 3.00 1.00 sq. ft. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32159-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets & Bridges Peters Creek Road Extension (1) ................... Brandon Avenue Widening (2) ....................... Tenth Street Widening (3) ......................... Capital Improvement Reserve Capital Improvement Reserve (4) ................... 1) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Appropriated from General Revenue 4) Streets and Bridges (008-052-9595-9003) (008-052-9604-9003) (008-052-9597-9003) (008-052-9575-9181) $ 50,000 20,000 10,000 (80,000) 8,559,260 176,000 56,000 93,300 2,705,143 349,054 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: I. Backqround: II. Highway Projects - Transfer of Funds to Meet Anticipated Expenditures Virginia Department of Transportation (VDOT) continuously develops various phases of the City Council approved highway projects. These phases include such items as preliminary engineering, right of way acquisition and project construction. Be Billinqs to the City from VDOT are done on a monthly basis. These billings represent our share of the expenditures to date. The City share is generally 5% for plan development phases authorized prior to July 1, 1989, and 2% for phases authorized after that date. Capital Fund Accounts are established for each project in the amount of the estimated billings that are anticipated for the year. This provides for payments of interim bills. However, there may be instances when additional requests to City Council for transfers are needed to cover interim bills. Current Situation: ao Appropriation of $80~000 from the Capital Improvement Reserve - Streets and Bridges to project accounts is needed to cover anticipated billings. Bo Individual projects are funded from their respective highway accounts and from utility accounts depending upon the extent of water and sewer relocation needed on each project. Mayor Bowers and Members of City Council Page 2 Ce Three (3) of the six (6) highway construction projects for which funds are currently allocated in the VDOT's Six-Year Improvement Program require continued funding in order to meet the costs anticipated on these projects for fiscal year 1994-95. Transfers needed for these projects are listed in Attachment No. 1. The Pedestrian Bridge Project will be the subject of a future report regarding a City/State Agreement, at which time its funding will be addressed. The other projects already have sufficient allocations from previous years to meet anticipated billings. III. Issues: A. Payments to Virginia Department of Transportation B. Relationship with Virginia Department of Transportation C. Continued progress on projects IV. Alternatives: ao City Council appropriate $80,000.00 from Capital Improvement Reserve - Streets and Bridges to the project accounts as listed in Attachment No. 1 (in their respective amounts). Payments to Virginia Department of Transportation from each project account are made possible at the funding levels needed. 2. Relationship with Virginia Department of Transportation is maintained at its current excellent level. 3. Continued progress on projects would be ensured. City Council not appropriate $80,000.00 from Capital Improvement Reserve - Streets and Bridges to the individual projects. Payments to Virginia Department of Transportation for each project cannot be made at the funding levels needed. Relationship with Virginia Department of Transportation will be jeopardized and future construction efforts may be hurt. Mayor Bowers and Members of City Council Page 3 3. Continued progress on projects may be jeopardized. Ve Recommendation is that City Council approve Alternative "A" and appropriate $80,000 from Capital Improvement Reserve - Streets and Bridges to the individual project accounts as listed on Attachment No. 1 (in their respective amounts). Respectfully submitted, W. Robert Herbert City Manager WRH:RKB:jrm Attachment copy: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Office of Management and Budget Traffic Engineer ATTACHMENT NO. 1 Project 1. Peters Creek Road Extension (008-052-9595-9003) 2. Brandon Avenue Widening (008-052-9604-9003) 3. Tenth Street Widening (008-052-9597-9003) Current Status Right-of-way Acquisition Right-of-way Acquisition Preliminary Engineering Transfer Needed to Accommodate Anticipated Billings $50,000 $20,000 $10,000 The following project activities are sufficiently funded for fiscal year 1994-95: 4. Second Street/Gainsboro Road 5. Wells Avenue Right-of-way Acquisition by city (45 of 73 parcels acquired to date) Construction 6. Pedestrian Bridge Construction to begin October 1, 1994- Funding for construction will need to be established in a separate report. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #70-236-472 Bobby Stanley Acting Executive Director Virginia Department of Fire Programs 2807 North Parham Road Suite 200 Richmond, Virginia 23294 Dear Mr. Stanley: I am enclosing copy of Resolution No. 32161-082294 accepting the offer made to the City by the State Department of Fire Programs of a Fire Program Fund grant, in the amount of $97,507.39, and authorizing execution of any required documentation on behalf of the City. Resolution No. 32161-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32161-082294. A RESOLUTION accepting a certain Fire Program Fund Grant fi.om the State Department of Fire Programs and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the State Department of Fire Programs of a Fire Program Fund grant in the amount of $97,507.39, such grant being more particularly described in the report of the City Manager, dated August 22, 1994, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager or the Assistant City Manager is hereby authorized to execute, on behalf of the City, any documentation required in conn~fion with the acceptance of such grant and to furnish such additional information as may be required by the Commonwealth. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 22nd day of August, 1994. No. 32160-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Fire Program FY95 (1-3) .......................... Revenue Public Safety Fire Program F¥95 (4) ............................ $ 1,670,689 97,507 $ 1,670,689 97,507 1) Training and Development (035-050-3225-2044) 2) Recruitment and Development (035-050-3225-2065) 3) Other Equipment (035-050-3225-9015) 4) State Grant Revenue (035-035-1234-7166) $ 12,000 8,700 76,807 97,507 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Fire Program Fund I. Back~ound concerning this subject is as follows: Ao Fire Program Fund was established by the General Assembly effective October 4, 1985, pursuant to Section 38.1-44.1 of the Code of Virginia. The sunset clause requiring expiration of this fund July 1, 1990 has now been removed; thus, the City's annual allocation of state funds will continue indefinitely. Revenue to support this program is derived from a 0. 8 % surcharge on all fire insurance premiums collected throughout the Commonwealth. Co Program guidelines require that funds received are non-su_~t~lanting and may not be used in replacement of existing local funding. Funds must be used in accordance with the provisions established by the State Department of Fire Programs. D. Funds provided by this program may be used for the following: Fire Service Training: The fire department may use money received to purchase training equipment, to employ outside training instructor(s) and to reimburse tuitions for approved training classes. o Regional Fire Service Training Facilities: construct, improve and expand regional facilities. Funds may be used to fire service training Mayor Bowers and Members of Council August 22, 1994 Page 2 o l~re_tighting Equipment/Apparatus: Funds may be used to purchase fire apparatus, specialized response vehicles, fire hose, forcible entry tools, ladders and radio equipment. o Personal Protective Clothing: Funds may be used to purchase helmets, eye protection, protective hoods, boots, coats, pants, and gloves. E. Prohibited uses of funds are as follows: Construction to improve and expand any training facilities other than Regional Fire Service Training Facilities. l~re_Iighting equipment other than that equipment and appurtenances attached thereto required and used at the scene of a fire to deliver water or other extinguishing agents on the fire, remove smoke and gases, protect property from smoke and water damage and assure the fire is extinguished. Personal protective clothing that does not meet, at a minimum, the National Fire Protection Association Standards in effect at the time the purchase is made. Funds allocated to the counties, cities and towns pursuant to this subsection shall not be used directly or indirectly to supplant or replace any other funds appropriated by the counties, cities and towns for fire service operations. Such funds shall be used solely for the purposes of fire service training, constructing, improving and expanding regional fire service training facilities, purchasing firefighting equipment or purchasing protective clothing and equipment for firefighting personnel. (Code of Virginia Section 38.2-126 sub-paragraph B). F. Local cash match is not required. Mayor Bowers and Members of Council August 22, 1994 Page 3 II. Current situation is: Ao Roanoke City's allocation 0]'$97,507.39 was electronically transferred to the City Treasurer on June 30, 1994. These funds were deposited in account//035-035-1234-7166. Ci~_ Council action is needed to formally accept and appropriate these _funds. and authorize the Director of Finance to establish revenue estimates and appropriation accounts in the Grants Program Fund to purchase the following equipment and supplies in accordance with provisions of this program: Fire Sup_vression Protective Equipment - $76.807: Purchase approved fire suppression protective equipment. (Turnout gear, self- contained breathing apparatus, vehicle extrication and rope rescue equipment). Training and Development - $12,000. To purchase training films, books and manuals to be used in the department's training program and to provide training, education and development for personnel. Recruitment and Development - $8,700.. Training Academy. Continue the Cadet III. Issues in order of importance are: A. Need. B. Funds availabili~_ . IV. Alternatives in order of feasibility are:. City_ Council accept ].unds_from the State Department o]. Fire Programs, and authorize the Director of Finance to establish revenue estimates and appropriation accounts for the procurement of materials and equipment for training and development and fire suppression equipment. Mayor Bowers and Members of Council August 22, 1994 Page 4 Need exists to purchase training aids and fire suppression equipment, as detailed previously. 2. Funds availabili~_ would be met with acceptance of the Fire Programs Fund allocation. City_ Council not accept the City_ 's allocation from the State Department of Fire Programs. Need still exists to purchase training aids and fire suppression equipment. 2. Funds availabili~ would remain through the Fire Programs Fund. V. Recommendation: Ao Ci~_ Council adopt Alternative A which would authorize the following actions: 1. Acceptance o_f the grant award by the City Manager. Ap_propriation of $97,507.39 with corresponding revenue estimates to accounts established by the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager WRH/RWQ/bss CC: City Attorney City Clerk Director of Finance Director of Public Safety MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #70-188-236-472 Randolph M. Smith City Manager City of Salem P. O. Box 869 Salem, Virginia 24153 Dear Mr. Smith: I am enclosing copy of Resolution No. 32163-082294 authorizing acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services, in the amount of $15,000.00, for training and purchase of equipment for the Hazardous Materials Regional Response Team; and authorizing acceptance, execution and filing of all appropriate documents to obtain such grant. Resolution No. 32163-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, fO..~2~n_.--~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #70-188-236-472 James D. Holloway, Chief Technological Hazards Branch Virginia Department of Emergency Services 310 Turner Road Richmond, Virginia 23225-6491 Dear Mr. Holloway: I am enclosing copy of Resolution No. 32163-082294 authorizing acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services, in the amount of $15,000.00, for training and purchase of equipment for the Hazardous Materials Regional Response Team; and authorizing acceptance, execution and filing of all appropriate documents to obtain such grant. Resolution No. 32163-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, ~t~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VI~G~ The 22nd day of August, 1994. No. 32163-082294. A RESOLUTION authorizing the acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services for training and for the purchase of equipment for the Hazardous Materials Regional Response Team and authorizing the acceptance, execution and filing of all appropriate documents to obtain such a grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Hazardous Materials Response Team grant in the total amount of $1 $,000.00 from the Virginia Department of Emergency Services for training and the purchase of specialized equipment for such Team. 2. W. Robert Herbert, City Manager or his successor in office is hereby authorized to accept, execute and file on behalf of the City of Roanoke any and all appropriate documents required to obtain such grant. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of the aforegoing grant or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32162-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Hazardous Materials Response Team (1) ............ Revenue Public Safety Hazardous Materials Response Team (2) ............ $ 1,704,022 166,665 $ 1,704,022 166,665 1) Other Equipment (035-050-3220-9015) 2) State Revenue (035-035-1234-7067) $ 15,000 15,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Roanoke City Fire Department Hazardous Materials Regional Response Team Grant I. BACKGROUND: ao July 25~ 1994, the Roanoke City Fire Department submitted a report to City Council recommending that the City enter into an agreement with the Virginia Department of Emergency Services (VDES) for the City to provide, along with the City of Salem, a Level III Regional Response Team. Be City Council concurred with the recommendation and authorized the City Manager to enter into an agreement to participate in a Level III Regional Response Team. Ce July 25f 1994, the City Manager and the State Coordinator of Emergency Services entered into this agreement which is effective until June 30, 1996 unless terminated upon thirty (30) days notice by either party. De According to the executed aqreement, the City of Roanoke, as well as all localities who participate in a regional response team, will receive "pass-through funding" from VDES to assist with the purchase of equipment and to attend training programs needed to comply with mandates set by Federal OSHA and VDES. Equipment needs range from a $100 meter sensor to a $3,000 encapsulated response suit. (A firefighter "dressed out" in Level III protection will have approximately $8~000 worth of equipment, tools and clothing, and have been through 200 hours of certified training.) Pass-throuqh funding totallinq $15~000 has been received from VDES by the City of Roanoke as of this report and deposited in revenue account 035-035-1234- 7067. The Honorable David A. Bowers, Mayor and Members of City Council Page 2 August 22, 1994 II. CURRENT SITUATION: ao The City of Roanoke and the City of Salem will coordinate purchase of equipment for the Hazardous Materials Regional Response Team in order to avoid duplication of expensive equipment and allow for compatibility of equipment purchased. Training classes are coordinated through respective jurisdictions' hazardous materials coordinators in conjunction with VDES. III. ISSUES: A. Public Safety B. Equipment Needs C. Traininq Needs D. Fundinq IV. ALTERNATIVES: Am Authorize City Manaqer on behalf of the City to accept the Hazardous Materials Reqional Response Team Grant in the amount of $15~000 for the purpose of funding specialized requirements for the Hazardous Materials Regional Response Team and appropriate that funding to the proper account for equipment purchase and training. Public Safety - Level III Regional Response Team improves public safety and the concept could not be implemented without state funds. Equipment Needs - This funding shall be used in order to purchase four (4) fully encapsulated disposable suits ($6,500), one (1) computer aided map plot for vapor plume tracking ($450), and one (1) triple combination gas monitor in order to test vapor gases and flammable ranges ($1,650). Training Needs - This funding shall be used to send two (2) firefighters to an eighty (80) hour chemistry certification course ($1,500), four (4) firefighters to forty (40) hour Advanced Spill Control Certification Course ($,2500) and six (6) firefighters to an annual haz-mat conference ($2,400). The Honorable David A. Bowers, Mayor and Members of City Council Page 3 August 22, 1994 Funding in the amount of $15,000 has been received from the Virginia Department of Emergency Services. City Council not authorize City Manaqer~ on behalf of the City~ to accept the Hazardous Materials Reqional Response Team Grant in the amount of $15~000 to maintain specialized requirements for the Hazardous Materials Regional Response Team. 1. Public Safety would not be improved. Equipment - Necessary equipment will not be purchased for response to Level III hazardous materials incidents. Training - Regional training will not be maintained and therefore federal and state mandates will not be met. Fundinq in the amount of $15~000 will be returned to the Treasurer, State Department of Emergency Services. V. RECOMMENDATION City Council approve "Alternative A" and accept the Hazardous Materials Regional Response Team Grant in the amount of $15,000. City Council appropriate $15~000 to Other Equipment under the Hazardous Materials Response Team Grant (Account Number 035-050-3220-9015). Respectfully submitted, W. Robert Herbert City Manager cc: Director of Finance City Attorney Director of Public Safety Fire Chief IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32164-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General and Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations General Government $ Director of Public Safety (1) ..................... Risk Management (2) ............................... Public Safety Juvenile Detention Home (3-4) ..................... Youth Haven I (5) ................................. Crisis Intervention (6-7) ......................... Nondepartmental Transfers to Other Funds (8) ...................... Fund Balance Capital Maintenance and Equipment Replacement Program - City Unappropriated (9) ..... $ Grant Fund Appropriations Health and Welfare $ Project FOCUS (10) ................................ 9,561,364 179,849 559,924 32,398,740 812,100 396,995 449,413 47,167,203 46,343,517 4,285,461 1,856,287 20,791 Revenue Health and Welfare Project FOCUS (11) ................................ 1) Fees for Professional Services (001-050-1260-2010) $ 49,324 2) Other Equipment (001-002-1262-9015) 50,000 3) Fees for Professional Services (001-054-3320-2010) 1,166 4) USDA - Expenditures (001-054-3320-3000) 9,105 5) USDA - Expenditures (001-054-3350-3000) 844 6) USDA - Expenditures (001-054-3360-3000) 4,487 7) Purchased Services (001-054-3360-3160) 32,306 8) Transfer to Grant Fund (001-004-9310-9535) 20,791 9) CMERP - City - Unappropriated (001-3323) (168,023) 10) Regular Employee Salaries (035-054-5155-1002) 20,791 11) Local Match (035-035-1234-7171) 20,791 $ 1,856,287 20,791 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 The Honorable Mayor and Members of City Council Roanoke, Virginia SUBJECT: Carry-over of Funds Previously Appropriated in Fiscal Year 1993-94 Budget II. BACKGROUND A. In accordance with Section 36 of the Roanoke City Charter, the unencumbered balance at fiscal year-end of each appropriation shall become part of the year-end fund balance. Be Funding for certain programs could not be expended or obligated by June 30, 1994. CURRENT SITUATION Department of Youth and Family Services (Commonwealth of Virginia) provides funding to administer a Family Oriented Group Home (FOGH) program for local children in need of therapeutic residential placement. The Department of Youth and Family Services has allowed funds not spent at the end of the fiscal year to be carried forward to the next fiscal year. This funding provides placement for local children in need of therapeutic residential care. At June 30, 1994, unexpended funds in this program totalled $32,306.00. Be United States Department of Agriculture (USDA) provides funding through the Virginia Department of Youth & Family Services to enhance the food service program of Crisis Intervention Center (Sanctuary), Youth Haven I, and Juvenile Detention Home. The USDA has allowed funds not spent at the end of the fiscal year to be carried forward to the next fiscal year. For Fiscal year 1993-94~ the following USDA revenue estimate amounts were included in the operating budgets: Crisis Intervention Center Youth Haven I Juvenile Detention Home TOTAL $ 4,000 2,000 14~000 $20,000 USDA funds for the Fourth Quarter Fiscal Year 1992-1993 and First, Second, and Third Quarters of Fiscal Year 1993-94 have been received by the City of Roanoke for the facilities, as follows: Actual Rev. Received Revenue Additional Funds Estimate Received Crisis Intervention Ctr. Youth Haven I Juvenile Detention Home $ 8,487 $ 4,000 $ 4,487 2,844 2,000 844 23~105 14~000 9~105 $34,436 $20,000 $14,436 City Council action is needed to appropriate the additional funding to departments. The Juvenile Detention Home received funds as a result of providing services to children committed to the care of the Department of Youth and Family Services for the month of May, 1994. Funds in the amount of $1~166.00 were received late in Fiscal Year 1994 and the Detention Home requests to make these funds available for program expenditures during FY 1994-95. Comprehensive Service Act (CSA) was established July, 1993. CSA is a multi-agency council comprised of Roanoke Social Services, Court Services Unit, Community Services Board (Mental Health Services), Roanoke City Health Department, and Roanoke City Schools to provide public or private non-residential or residential services for a targeted population of troubled youth and families. Funding for administration of the program was initially provided through a three-year demonstration grant, Project Focus, and was later supplemented by State CSA administration funds. The demonstration grant ended on June 30, 1994. In anticipation of the loss of this grant funding stream, local funds in the amount of $20t791 were preserved in the FY 1993-94 CSA budget. This funding needs to be reappropriated to reduce the impact on FY 1994-95 local dollars available to match the state share for services. Fire and EMS Strategic Planning Study was approved by City Council through Ordinance #31909 on March 14, 1994. A contract was awarded to CenPenn Systems in the amount of $69~960. During Fiscal Year 1993-94, partial payment in the amount of $20t636 was made to CenPenn Systems, leaving a balance due of $49,324. Funding for the balance of the contract, $49~324, needs to be re-appropriated in the fiscal year 1994-95 operating budget to continue this study. Office of Risk Management is responsible for purchasing insurance on properties valued in excess of $100,000,000, and for purchasing general liability and law enforcement liability insurance. This office purchases medical malpractice insurance for our nurses and bonds for our public officials. Approximately 700 workers' compensation claims and 250 automobile accident claims are processed annually. During Fiscal Year 1993-1994, the Office of Risk Management began a study of Risk Management Information Systems with the ultimate goal being the procurement of such a system. The system will be an important tool used in managing worker's compensation, automobile liability, general liability and property damage cases efficiently. Tracking these claims by computer will be invaluable in preventing oversights which could prove costly to the City. This system will furnish actuarial and cost allocation date and will assist in assessing loss control program results and risk financing. Insurance policy tracking can help prevent a costly uninsured exposure. As of June 30~ 1994~ a decision had not been made on an appropriate system. Specifications are currently being developed in conjunction with the City Information Systems department and proposals will be accepted within the next month. Funding in the amount of $50t000 had been set aside in Risk Management's operating budget through savings in the purchase of insurance for the City. This funding needs to be reappropriated in the fiscal year 1994-95 Risk Management budget. III. ISSUES A. Funding B. Timing IV. ALTERNATIVES ao City Council authorize the appropriation of funding from year-end fund balance for the above mentioned items. Ve 1. Funding is available in year end fund balance. 2. Timing is crucial in that programs are on-going and funding must be available for program obligations. B. City Council not authorize the appropriation from year- end fund balance for the above mentioned items. 1. Funding will be necessary in the FY 1994-95 budget. 2. Timing will not be an issue. RECOMMENDATION IS THAT CITY COUNCIL: Implement Alternative A, thereby appropriating funding from Year-End Fund Balance per the attached budget ordinance. Funding will be appropriated as follows: Family Oriented Group Home 001-054-3360-3160 $ 32,306 United States Department of Agriculture 001-054-3360-3000 001-054-3350-3000 001-054-3320-3000 Juvenile Detention Home Per Diem Reimbursements 001-054-3320-2010 Comprehensive Services Act Administration Funding to be appropriated in an account to be established in the grant fund. $ 4,487 844 9~105 $14,436 $1,166 $20,791 WRH:gr cc: Fire and EMS Strateqic Planninq Study 001-050-1260-2010 $49,324 Risk Manaqement 001-002-1262-9015 $50,000 Respectfully submitted, W. Robert Herbert City Manager Wilburn Dibling, Jr., City Attorney William X Parsons, Assistant City Attorney James Grisso, Director of Finance Jesse Hall, Assistant Director of Finance Glenn D. Radcliffe, Director of Human Development Jack Trent, Youth Haven Manager Annie Krochalis, Crisis Intervention Manager Mark Johnson, Superintendent of Detention Diane Akers, Budget Administrator Mike Crew, Manager of Accounting Services George C. Snead, Director of Public Safety 1994-95 General emergency. WHEREAS, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32165-082294. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &pprogriations Parks, Recreation and Cultural Contributions - Cultural (1) ...................... Non-departmental Contingency (2) ................................... $ 4,609,143 10,000 $ 47,131,412 356,911 1) Partnership for Urban Virginia (001-002-7220-3760) $ 10,000 2) Contingency (001-002-9410-2199) (10,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. C iT Y ' Honorable Mayor and Member of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Partnership for Urban Virginia August 22, 1994 Background is as follows: Partnership for Urban Virginia is an unprecedented collaboration between Virginia urban localities and the private sector, namely the Virginia Chamber of Commerce, to (1) promote a better understanding of how the problems that plague Virginia's urban areas are eroding the economic vitality and competitiveness of the state as a whole, and (2) develop and gain passage of a highly-specific legislative strategy that will address these problems in a manner that will benefit all areas of our Commonwealth. The Partnership was formed to bring together the talents and resources of urban localities and the business community to develop solutions to the economic, fiscal and social problems facing the Commonwealth's core cities. These problems know no geographical boundaries and are negatively affecting surrounding communities as well. C. The underlying principles of the Partnership are: 2. 3. 4. Virginia's urban localities must be vibrant economically and socially if Virginia is to be competitive nationally and globally. Only an active partnership between Virginia's urban localities and the business sector will result in economically viable urban localities. The end product of the Partnership must be a clear set of actions that will reverse the declining economic and social trends in our urban areas. Proposed actions will not have a negative impact on other localities in the State. D. The Partnership will be guided by a Board of Directors comprised of the Mayor, City Manager and business representatives from each of the member urban localities. Eo The timeframe for the Partnership's work will be approximately 18 months, culminating in the release of an urban legislative agenda that will be presented during the 1996 General Assembly session. II. Current situation is as follows: III. IV. A. Twelve urban Virginia cities have tentatively agreed to join the Partnership: 1. Arlington 2. Charlottesville 3. Danville 4. Hampton 5. Lynchburg 6. Martinsville 7. Newport News 8. Norfolk 9. Petersburg 10. Portsmouth 11. Richmond 12. Roanoke Staffing for the Partnership will be provided by a project director hired by the Partnership and by the Virginia Center for Urban Development at Virginia Commonwealth University, which was created by the General Assembly for the purpose of enhancing Virginia's urban areas. Funding for the Partnership's $350,000 target budget will be provided by the participating localities and the Virginia business community. The actual amount that each locality contributes toward the Partnership may vary according to the size of the locality and its ability to contribute. Businesses will contribute on a similar basis. Roanoke City's appropriate contribution has been determined to be $10,000. D. Business and locality funding contributions are being solicited as soon as possible so that the Partnership can complete its work in the necessary time frame. Issues, in order of importance, are: A. Urban economic, fiscal and social problems B. Funding Alternatives are: Ao City Council endorse the City of Roanoke's membership in the Partnership for Urban Virginia and appropriate $10~000 as the City's contribution toward funding the Partnership's efforts. Urban economic, fiscal and social problems will hopefully be addressed through the development of an urban agenda legislative package for presentation to the 1996 General Assembly Session. IV. Funding is available in the Contingency Reserve Account 001-002-9410-2199 and can be transferred to a separate account to be established by the Director of Finance in the Contributions account category. Bo City Council not endorse the City of Roanoke's membership in the Partnership for Urban Virginia and appropriate $10,000 as the City's contribution toward funding the Partnership's efforts. Urban economic, fiscal and social problems may not be addressed without a united effort by the business and local government sectors to effect legislative change. Funding would remain available in the Contingency Reserve Account 001-002-9410-2199. Recommendation is that City Council endorse the City of Roanoke's membership in the Partnership for Urban Virginia and appropriate $10,000 as the City's contribution toward funding the Partnership's efforts. Funding is available in the Contingency Reserve Account 001-002-9410-2199 and should be transferred to a separate account to be established by the Director of Finance in the Contributions account category. Respectfully submitted, W. Robert Herbert City Manager CCi Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #183-270-282-472 W. Rober{ Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, August 22, 1994, Council Member Parrott requested a report on the cost per ton for recycling. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #183-270-282-472 John S. Ammondson Director of Marketing Zarn, Inc. P. O. Box 1350 Reidsville, North Carolina 27323-1350 Dear Mr. Ammondson: I am enclosing copy of Resolution No. 32167-082294 accepting the bid made to the City by Zarn, Inc., to provide 5,745 curbside recycling carts, at a cost of $21.20 per unit, for a total cost of $121,794.00; and rejecting the other bid made to the City. Resolution No. 32167-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File 183-270-282-472 Robert A. Bankert Vice President Mid-State Equipment Co., Inc. P. O. Box 249 Buchanan, Virginia 24066 Dear Mr. Bankert: I am enclosing copy of Resolution No. 32167-082294 accepting the bid made to the City by Zarn, Inc., to provide 5,745 curbside recycling carts, at a cost of $21.20 per unit, for a total cost of $121,794.00; and rejecting the other bid made to the City. Resolution No. 32167-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed recycling carts. Sincerely, Mary F. , CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32167-082294. A RESOLUTION accepting a bid made to the City for providing curbside recycling carts; and rejecting the other bid made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The low bid of Zarn, Inc., made to the City, offering to provide 5,745 curbside recycling carts at a cost of $21.20 per unit for a total cost of $121,794.00, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase order therefore, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated August 22, 1994. 3. The other bid made to the City for the aforesaid equipment is hereby REJECTED; and the City Clerk is directed to notify said bidder and to express the City's appreciation for such bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32166-082294. 1994-95 General emergency. WHEREAS, AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Works Recycling (1) ..................................... Fund Balance Capital Maintenance and Equipment Replacement Program (2) ........................................ $ 1) Other Equipment (001-052-4211-9015) $ 121,794 2) CMERP - City (001-3323) (121,794) $ 20,942,724 540,686 2,795,621 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids to purchase Recycling Carts, Bid Number 94-7-24 I. Backqround ae Capital Maintenance and Equipment Replacement Proqram has identified the need for additional Recycling Carts to allow for the continuation of the Recycling Program. Recycling Program, when completed, will serve approximately 38,000 residents. With the acquisition of the containers identified in this report, approximately 24,000 containers will have been placed. This represents approximately 63% of the containers needed for the implementation of the total program. Ce Specifications were developed and along with request for quotations were sent to seven (7) Firms. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. De Bids were received after due and proper advertisement, until 2:00 p.m. on July 28, 1994 at which time all bids appropriately received were publicly read in the Office of the Manager of General Services. II. Current Situation ao Two (2) bids were received. attached. Bid tabulation is Be Bids received were evaluated in a consistent manner by representatives of the following departments: Public Works Solid Waste Management General Services Ce The lowest bid, submitted by Zarn, Inc., meets all required specifications for a cost of $21.20 per unit. Recycling Carts Bid No. 94-7-24 Page 2 III. IV. De Recycling carts to be provided by the lowest bidder are identical units as those that have been previously purchased. The cost of $21.20 per unit is the same cost as those units that have been previously purchased. Desiqnated amount in Capital Maintenance and Equipment Replacement Program for the units is $121,800.00. At the above unit cost we could purchase 5,745 units for a total cost of $121,794.00. Issues A. Need Be Compliance with specifications Fund availability Alternatives Accept the lowest responsible bid meeting specifications for Curbside Recycling Carts as submitted by Zarn, Inc. at a total cost, for 5,745 carts, of $121~794.00. Need - Requested recycling carts are necessary to continue the phased expansion of the existing recycling program. Compliance with specifications - The bid recommended in this alternative meets all required specifications. Fund availability - Funds are designated in Capital Maintenance and Equipment Replacement Program to provide for this purchase. B. Reject all Bids Need - This alternative would not allow for the expansion of the recycling program. Compliance with specifications would not be an issue in this alternative. Fund availability - Designated Funds would not be expended. Recycling Carts Bid No. 94-7-24 Page 3 cc: Recommendation ae Council concur with Alternative "A" - accept the lowest responsible bid, submitted by Zarn, Inc. for Recycling Carts for a total cost of $121~794.00. B. Reject other Bid Co Appropriate $121,794.00 from Capital Maintenance and Equipment Replacement Program to Recycling Account 001-052-4211-9015. City Attorney Director of Finance Office of Management & Budget Respectfully Submitted, W. Robert Herbert City Manager Bid Tabulation Bids were received, publicly opened and read at 2:00 p.m. on July 28, 1994 For Curbside Recycling Carts Bid Number 94-7-24 Curbside Recycling Carts in accordance with City of Roanoke specifications and delivered F.O.B. Roanoke, Virginia Zarn, Inc. * $21.20 each Mid-State Equipment Company, Inc. $22.58 each Delivery 30 Days 45-60 Days Committee: William F. Clark James A. McClung /k~ D. Darwin Rou~e * Indicates Recommendation MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #27-468 Charles J. Marshall Northeast Regional Manager P.B. & S. Chemical Co., Inc. P. O. Box 1843 San Albans, West Virginia 25177 Dear Mr. Marshall: I am enclosing copy of Resolution No. 32168-082294 accepting the bid of Gulbrandsen Manufacturers, Inc., to provide aluminum chloride to the City for the period beginning September 1, 1994, and ending June 30, 1995, at a cost of $. 12 per gallon, based on estimated quantity required for the period being 450,000 gallons; and rejecting the other bid made to the City. Resolution No. 32168-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on aluminum chloride. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #27-468 Donald Gulbrandsen, President Gulbrandsen Manufacturers, Inc. P. O. Box 597 Orangeburgh, South Carolina 29116 Dear Mr. Gulbrandsen: I am enclosing copy of Resolution No. 32168-082294 accepting the bid of Gulbrandsen Manufacturers, Inc., to provide aluminum chloride to the City for the period beginning September 1, 1994, and ending June 30, 1995, at a cost of $. 12 per gallon, based on estimated quantity required for the period being 450,000 gallons; and rejecting the other bid made to the City. Resolution No. 32168-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32168-082294. A RESOLUTION accepting a bid to provide aluminum chloride to the City for the period beginning September 1, 1994, and ending June 30, 1995, and rejecting another bid. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Gulbrandsen Mfg. Inc., made to the City to furnish aluminum chloride as needed for the period September 1, 1994, and ending June 30, 1995, at a cost of $.12 per gallon, based on estimated quantity required for the period being 450,000 gallons, such item being more particularly described in the report of the City Manager to this Council dated August 22, 1994, the City's specifications and in said bidder's proposal, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned item, said purchase orders to be made and filed in accordance with the City's specifications, the bid made therefor and in accordance with this resolution. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED; and the City Clerk is directed to so notify such bidder and to express the City's appreciation for such bid. ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 '94 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid to Purchase Aluminum Chloride, Bid No. 94-7-29 Background A. June~ 1994 quotations were requirements for Water Chemicals. requested for annual and Waste Treatment No bids were received on Aluminum Chloride, a chemical used in the treatment of waste water for Phosphorus removal. Co Specifications were reviewed and the product was re-bid. Request for Quotations were sent to twenty-two (22) chemical vendors. A public advertisement was published in the Roanoke times and Roanoke Tribune. Do Bids aDpropriately received, after due and proper advertisement, were publicly opened and read at 2:00 p.m. on July 29, 1994, in the Office of the Manager of General Services. FY '93-'94 Aluminum Chloride was purchased for $.10 per gallon. II. Current Situation ae Two (2) Bids were received. attached. A bid tabulation is Be Ail bids were evaluated in a consistent manner by representatives of the following departments: Utilities and Operations Water Pollution Control Facility General Services The lowest bid, submitted by Gulbrandsen Mfg., Inc. meets all required specifications at a cost of $.12 per gal. on an estimate annual quantity of 450,000 gals. Aluminum Chloride Bid No. 94-7-29 Page 2 III. Issues IV. Vm A. Need Compliance with Specifications Fund Availability Alternatives Council accept the lowest bid, to supply Aluminum Chloride to the Waste Water Treatment Facility for the period September 1, 1994 to June 30, 1995, as submitted by Gulbrandsen Mfg., Inc. at a cost of $.12 per gal. Need - Requested chemical is needed for the proper treatment of waste water. Compliance with specifications - Bid recommended by this alternative meets all required specifications. Fund availability - Sufficient Funds are budgeted in Water Pollution Control Facility accounts for FY '94-'95 to provide for this purchase. B. Reject all bids. Need - Appropriate treatment of waste water would not be accomplished under this alternative. Compliance with specifications would not be a factor under this alternative. Fund availability - Budgeted Funds would not be expended under this alternative. Recommendation Council concur with Alternative "A" - accept the lowest bid to provide Aluminum Chloride at a cost of $.12 per gal. Aluminum Chloride Bid No. 94-7-29 Page 3 cc: B. Reject other Bid. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Management & Budget Bid Tabulation Bids were received, publicly opened and read at 2:00 p.m. on July 29, 1994 For Aluminum Chloride Bid No. 94-7-29 Furnish and deliver, F.O.B. Water Pollution Control Facility, Aluminum Chloride, estimate quantity of 450,000 gallons. Gulbrandsen Mfg., Inc. * $.12 per gal. P.B. & S. Chemical Co., Inc. $.4831 per gal. Delivery Committee: 2-4 Days 3-5 Days Steven L. Walker D. Darwin Roupe * Indicates Recommendation MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #29-405-468 Kenneth Brandt Service Engineer Appalachian Power Company 40 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Brandt: I am enclosing copy of Ordinance No. 32169-082294 authorizing the Manager of General Services to issue a purchase order, in the amount of $20,195.00, for installation and provision of electric service to the intake structure at Carvins Cove Dam and the clearing of right-of-way therefor, in connection with Carvins Cove Filter Plant Improvements - Phase I. Ordinance No. 32169-082294 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 22, 1994. Sincerely, P~.M~, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32169-082294. AN ORDINANCE authorizing the Manager of General Services to issue a purchase order for the installation of electric service and the clearing of fight-of-way in connection with the Carvins Cove Filter Plant Improvements - Phase I; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City's Manager of General Services is authorized and directed to issue a purchase order in the amount of $20,195.00 to Appalachian Power Company, being the only source practicably available, for the installation and provision of electric service to the intake structure at Carvins Cove Dam and the clearing of right=of=way therefor, in connection with the Carvins Cove Filter Plant Improvements = Phase I, in accordance with the City's specifications, such purchase order to be in form approved by the City Attorney. emergency passage. is In order to provide for the usual daily operation of the municipal government, and deemed to exist, and this ordinance shall be in full force and effect upon its ATTEST: City Clerk. Roanoke, Virginia August 22, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: PURCHASE ORDER NO. 3 APPALACHIAN POWER COMPANY FOR CARVINS COVE FILTER PLANT IMPROVEMENTS - PHASE I ROANOKE, VIRGINIA I. Background: no Crowder Construction Company of Charlotte, North Carolina, is the General Contractor for this project. o Contract amount to date is $13,663,569.28 with 805 consecutive calendar days construction time. Completion time is February, 1995. The project is on schedule. Co Electric service is specified in the contract documents as the responsibility of the City of Roanoke. This service has been provided by Appalachian Power Company to the administration/filter building, chemical buildings, and the new low lift pump station by purchase orders administratively approved. D. This is a sole source service provided only by APCO. II. Current Situation: A. Electric service from the low lift pump station to the intake structure at the Dam needs to be provided. S o Co The cost of this electric service is 217,195.00. The clearing of the right-of-way is $3,000.00, for a total of $20,195.00. The new service is 100A, 120/208V, 3 phase, 4 wire. The distance of Appalachian Power Company service run is 1,736 feet. Honorable Mayor and Members of City Council PURCHASE ORDER NO. 3 APPALACHIAN POWER COMPANY FOR CARVINS COVE FILTER PLANT IMPROVEMENTS - PHASE I Page 2 August 22, 1994 III. IV. Issues in order of importance are: A. Enqineerinq concerns B. Fundinq C. Time of completion Alternatives are: no Approve the issuance of the purchase order in the amount of $20,195.00 with Appalachian Power Company to clear right-of-way and provide electric service to the intake structure at Carvins Cove Dam. Enqineering concerns would be met in that we would have electricity at the intake structure to operate valve operator motors, provide power to the compressor used to clean the intake screens, and to power the control panels. o Funding is in the Water Department account number 002-056-2178-9026, Capital Outlay From Revenue, Unidentified Plant Replacement. o Time of completion would be acceptable and would probably be finished by the time air is needed to clean the intake screens. B. Reject the issuance of the purchase order. Enqineering concerns would not be met in a timely manner. Electrical service would not be provided to the intake structure when first needed. 2. Fundinq would not be encumbered at this time. Time of completion of the electrical service to the intake structure at the Dam would be delayed. Vo Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Honorable Mayor and Members of City Council PURCHASE ORDER NO. 3 APPALACHIAN POWER COMPANY FOR CARVINS COVE FILTER PLANT IMPROVEMENTS - PHASE I Page 3 August 22, 1994 Co Authorize the City Manager to issue a purchase order to Appalachian Power Company to provide electric service to the intake structure at Carvins Cove Dam and to clear the right-of-way for same according to Appalachian Power Company letters dated August 1, 1994 and August 10, 1994. Total amount of the purchase order is $20,195.00. Fundinq is available in account number 002-056-2178- 9026. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kh Attachments cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32170-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fifth District Employment & Training Consortium - FY94 Title III (1-2) .................................. Virginia Summer Food (3) ......................... Fifth District Employment & Training Consortium - FY95 JOBS/Roanoke City Social Services (4-61) ......... Other Jurisdictional Contributions (62) .......... Title III - 40% (63-78) .......................... CDBG Operation. Bootstrap (79-81) ................. EPA Youth & Environment (82) ..................... CDBG Opportunity Knocks (83-86) .................. CDBG Hotel Roanoke Training (87-93) .............. City Assistance (94-95) .......................... Revenue Fifth District Employment & Training Consortium - FY94 Title III (96) ................................... Virginia Summer Food (97) ........................ Fifth District Employment & Training Consortium - FY95 JOBS/Roanoke City Social Services (98) ........... $3,329,666 419,049 138,335 610,511 226,552 3,400 231,800 8,198 5,000 18,380 110,411 6,770 $3,329,666 419,049 138,335 610,511 226,552 Other Jurisdictional Contributions (99) .......... Title III - 40% (100) ............................ CDBG Operation Bootstrap (101) ................... EPA Youth & Environment (102) .................... CDBG Opportunity Knocks (103) .................... CDBG Hotel Roanoke Training (104) ................ City Assistance (105) ............................ $ 3,400 231,800 8,198 5,000 18,380 110,411 6,770 1) Retraining Tuition (034-054-9481-8500) $ 23,500 2) Participant Support (034-054-9481-8461) 1,500 3) Wages (034-054-9485-8350) 15,245 4) Administration (034-054-9569-8409) 1,178 5) Wages (034-054-9569-8421) 7,721 6) Fringes (034-054-9569-8422) 2,313 7) Communications (034-054-9569-8424) 56 8) Supplies (034-054-9569-8425) 80 9) Administration (034-054-9569-8412) 3,141 10) Wages (034-054-9569-8260) 26,203 11) Fringes (034-054-9569-8261) 7,843 12) Travel (034-054-9569-8262) 500 13) Communications (034-054-9569-8263) 120 14) Supplies (034-054-9569-8266) 298 15) Administration (034-054-9569-8420) 3,926 16) Wages (034-054-9569-8110) 23,044 17) Fringes (034-054-9569-8111) 6,862 18) Travel (034-054-9569-8112) 50 19) Communications (034-054-9569-8113) 347 20) Supplies (034-054-9569-8115) 1,944 21) Leases (034-054-9569-8118) 6,960 22) Insurance (034-054-9569-8410) 1,000 23) Support Services (034-054-9569-8116) 1,000 24) Administration (034-054-9569-8417) 1,571 25) Wages (034-054-9569-8315) 12,121 26) Fringes (034-054-9569-8316) 3,723 27) Travel (034-054-9569-8477) 100 28) Communications (034-054-9569-8419) 110 29) Supplies (034-054-9569-8418) 875 30) Support Services (034-054-9569-8318) 100 31) Administration (034-054-9569-8503) 3,338 32) Wages (034-054-9569-8504) 9,324 33) Fringes (034-054-9569-8505) 2,834 34) Travel (034-054-9569-8506) 200 35) Communications (034-054-9569-8507) 63 36) Supplies (034-054-9569-8508) 50 37) Contract Services (034-054-9569-8509) 22,275 38) Support Services (034-054-9569-8536) 1,683 39) Administration (034-054-9569-8514) 2,159 40) Wages 41) Fringes 42) Travel 43) Communications 44) Supplies 45) Contract Services 46) Supportive Services 47) Administration 48) Wages 49) Fringes 50) Travel 51) Communications 52) Supplies 53) Contract Services 54) Administration 55) Wages 56) Fringes 57) Travel 58) Communications 59) Supplies 60) Contract Services 61) Supportive Services 62) Supplies 63) Wages 64) Fringes 65) Communications 66) Supplies 67) Contractual Services 68) Wages 69) Fringes 70) Travel 71) Communications 72) Supplies 73) Virginia Employment Commission 74) Equipment 75) Supportive Services 76) Tuition 77) Tuition/OJT 78) Funding Authority 79) Staff Wages 80) Staff Fringes 81) Communications 82) TAP 83) Communications (034-054-9569-8515) (034-054-9569-8516) (034-054-9569-8517) (034-054-9569-8518) (034-054-9569-8519) (034-054-9569-8520) (034-054-9569-8537) (034-054-9569-8521) (034-054-9569-8522) (034-054-9569-8523) (034-054-9569-8524) (034-054-9569-8525) (034-054-9569-8526) (034-054-9569-8527) (034-054-9569-8528) (034-054-9569-8529) (034-054-9569-8530) (034-054-9569-8531) (034-054-9569-8532) (034-054-9569-8533) (034-054-9569-8534) (034-054-9569-8538) (034-054-9580-8355) (034-054-9582-8350) (034-054-9582-8351) (034-054-9582-8353) (034-054-9582-8355) (034-054-9582-8357) (034-054-9582-8066) (034-054-9582-8067) (034-054-9582-8068) (034-054-9582-8069) (034-054-9582-8070) (034-054-9582-8405) (034-054-9582-8496) (034-054-9582-8461) (034-054-9582-8500) (034-054-9582-8501) (034-054-9582-9990) (034-054-9586-8350) (034-054-9586-8351) (034-054-9586-8353) (034-054-9590-8172) (034-054-9592-8353) 6,244 1,868 100 94 50 15,685 50O 3,141 5,012 1,497 100 46 50 26,625 1,178 2,242 698 50 38 25 6,000 197 3,400 7,443 2,206 500 50 200 28,385 7,158 100 6O0 1,000 10,537 50O 21,000 110,200 20,000 21,921 5,808 1,705 685 5,000 480 84) Supplies 85) Lease/Rentals 86) Tutiton 87) Staff Wages 88) Staff Fringes 89) Communications 90) Supplies 91) Contract Services 92) Tuition 93) Tuition/OJT 94) Staff Wages 95) Staff Fringes 96) Title III Revenue 97) Summer Food Revenue 98) Jobs Revenue 99) Other Jurisdictional Contributions 100) Title III EDWAA 40% Revenue 101) CDBG Operation Bootstrap Revenue 102) EPA Youth & Environment Revenue 103) CDBG Opportunity Knocks 104) CDBG Hotel Roanoke Training Revenue 105) City Assistance (034-054-9592-8355) (034-054-9592-8358) (034-054-9592-8500) (034-054-9587-8050) (034-054-9587-8051) (034-054-9587-8353) (034-054-9587-8355) (034-054-9587-8357) (034-054-9587-8500) (034-054-9587-8501) (034-054-9579-8050) (034-054-9579-8051) (034-034-1234-9481) (034-034-1234-9484) (034-034-1234-9569) (034-034-1234-9580) (034-034-1234-9582) (034-034-1234-9586) (034-034-1234-9590) (034-034-1234-9592) (034-034-1234-9587) (034-034-1234-9579) 500 12,400 5,000 15,446 4,706 200 50O 15,034 50,000 24,525 5,077 1,693 25,000 15,245 226,552 3,400 231,800 8,198 5,000 18,380 110,411 6,770 BE IT FURTHER Ordinance shall be in ORDAINED that, effect from its an emergency passage. existing, this ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium I. BACKGROUND City of Roanoke is the qrant recipient for Fifth District Employment and Traininq Consortium (FDETC) fundinq. City council must appropriate the funding for all grants and other funds the FDETC receives. Following is the listing of funds awarded to the FDETC for the 1994-1995 fiscal year to date: Funding awarded by the Virginia Employment Commission (VEC) in the amount of $231,800.00 for the FY 1995 Economic Dislocated Worker Adjustment Act (EDWAA) 40% Regional Projects. Grant will serve workers laid off from Alleghany Apparel, ITT, Grumman, Leggetts, Gardner-Denver, Sears, Clark-American, General Electric, InnoTech, Roses, and Ormond. Planned programs include on-the-job training, classroom training, customized training, remedial education, and job placement activities. Bo The allocation of $25,000.00 (under notice of Award #E - 04) from the FY94 Title III-F program to serve dislocated workers, providing those services listed above. Funding from jurisdictions in the Fifth Planning District, which include the Cities of Roanoke, Salem, Clifton Forge, and Covington, as well as the Counties of Roanoke, Alleghany, Botetourt, and Craig, to provide a percentage of the agency's administrative cost. To date, allocations totalling $3,400.00 have been confirmed. Do City of Roanoke has allocated funds from the Council approved 1994-1995 budget of the Department of Human Eo Fo Go Development in the amount of $15,245.00 to assist with costs incurred for the Summer Food Service Program. Funds were awarded by the United States Environmental Protection Agency in the amount of $5,000.00 to be used for the "EPA-Youth and the Environment Initiative" program. Funds were awarded by the State of Virginia Department of Social Services totalling $226,552.00 for a contract between the Roanoke City Department of Social Services and the FDETC for the 1994-1995 DSS/JOBS AGREEMENT. Funding awarded for the Hotel Roanoke Employment Training project through the Community Development Block Grant (CDBG) in the amount of $110,411.00. Planned programs include training for 100 low to moderate income persons for obtaining employment at Hotel Roanoke and the adjacent conference center. CDBG funds awarded in the amount of $8,198.00 for Operation Bootstrap and $18,380.00 for the Roanoke Valley Youth Conservation Service Corps - "Opportunity Knocks". Contract between the FDETC and the City of Roanoke in the amount of $6,770.00 under which the Administrator of the FDETC will provide advice and serve as consultant on matters regarding CDBG and other U.S. Housing and Urban Development (HUD) related programs. These funds will be provided from the City of Roanoke's General Fund. II.CURRENT SITUATION ao Fundinq for the FDETC totals $650,756.00 for the year July 1, 1994, through June 30, 1995, from all confirmed sources listed above. III. ISSUES A. Proqram Operations B. Fundinq C. Timing IV. ALTERNATIVES Appropriate the FDETC's additional funding totallinq $650,756.00 and increase the revenue estimate by $650,756.00 in accounts to be established by the Director of Finance. Program Operations - Existing activities will continue, planned programs will be implemented, and new programs will be initiated by FDETC's Policy Board and Private Industry Council. B o 2. Funding - Funds are available from the Grantor agencies at no additional cost to the City. 3. Timing - Immediate action will allow programs to be implemented and completed within planned time frames. Do not appropriate the FDETC's funding totalling $650,756.00. 1. Program Operations - Planned programs to serve participants would be delayed. 2. Funding - Would not be a factor. 3. Timing - Delay will cause late start-up of programs and possible underexpenditure of available funds. Vo RECOMMENDATION Approve Alternative A: Appropriate the FDETC's funding totalling $650,756.00 and increase the revenue estimate by $650,756.00 in accounts to be established by the Director of Finance. Respectively submitted, W. Robert Herbert City Manager WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Administrator ~EPARTMENT OF FINANCE CITY OF ROANOKE. VA. August 22, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance July Financial Report Attached is the monthly financial report for July. Two important factors need to be considered in the preparation of the first month's financial statements. First, July is a very preliminary indicator of revenue received and funds expended. Therefore, this monthly analysis of the City's financial activity will become more informative as we progress through our fiscal year. Secondly, the General Fund and School Fund are accounted for on a modified accrual basis. In general, this means that we accrue revenues when earned (not collected) at year end, and accrue certain expenditures for amounts obligated at year end. The amounts that are accrued are reversed in July, the first month of our current fiscal year. This is in anticipation of the actual revenues and expenditures being collected or paid in this accounting period. This required accounting procedure somewhat distorts the July revenue and expenditure trends, and in some cases causes negative amounts to be reflected if the actual transactiOn occurs in a later month. More meaningful trends will develop as we proceed through the current fiscal year. Listed below are brief comments on a few selected revenue and expenditure categories. REVENUE Total General Fund revenues have a positive variance of 15.49% over fiscal year 1994 on a year-to-date basis. Variances in the specific categories of revenue are as follows: General Property Taxes are down 27.73% from last year, reflecting slightly less delinquent real estate tax collection on a one month basis. Honorable Mayor and Members Roanoke City Council August 22, 1994 Page 2 Other Local Taxes are up 28.52% over last year. This category includes an increase in cigarette tax revenue of $44,000 on a year-to-date basis and increased business license revenue. Business license revenue was lower in FY93 due to a large refund paid out early in fiscal year 1993. Sales tax revenue based on July sales was $1,178,056, which exceeded the prior year's sales tax revenue for the same month by 2.1%. Permits, Fees and Licenses are up 19.61% over last year. This is attributable to increased building permit fees based on construction activity. Revenue from Use of Money and Property reflects a large percentage (but small dollar amount) increase. Investment earnings from idle cash are up slightly and we are receiving increased rent from the State for space occupied by Social Services in Municipal North. Grants-in-Aid Commonwealth is up 23.49% reflecting accrual based revenue in FY95 for rental car tax and a timing difference in the receipt of jail block grant funds. Charges for Services is up 16.22% due to increased court fees collected on a year-to-date basis. Miscellaneous Revenue reflects a large variation due to increased amounts insurance recoveries received in FY94 in July. Internal Services revenues are up 6.65% over fiscal year 1993. This increase is due to increased rates effective at the beginning of the fiscal year and also due to increased engineering work related to Water Fund projects. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances for the General Fund are up 2.21% over the last fiscal year. Variances in specific categories are explained as follows: Health and Welfare Expenditures in FY95 are down 21.82%. This is primarily due to accounting adjustments in June, 1994 to accrue expenditures for the Comprehensive Services Act. These adjustments were reversed in July, resulting in a decrease in July expenditures. Parks Recreation and Cultural expenditures show a decrease of 15.45%. This is related to a timing difference with fewer contributions paid out on a year-to-date basis. These expenditures should even out as the year progresses. Honorable Mayor and Members Roanoke City Council August 22, 1994 Page 3 Transfers to Debt Service Fund increase reflects a timing difference in debt payments which will even out as the year progresses. Nondepartmental expenditures reflect an increase due to a July appropriation of funds to be transferred to the Capital Project Fund. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. Director of Finance JDG/pac Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE JULY 31, 1994 General Contingency: Balance July 1, 1994 Ord. No. Department Puroose Total Contingency Balance $ 366,911 366,911 Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Ravanua Internal Services Total CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Jul 1-Jul 31 Jul l-Jul 31 1993-94 1994-95 $ 307,301 $ 222,090 530,O31 681,177 50,015 59,822 54,174 62,245 12,719 39,872 470,172 580,633 126,081 146,531 ( 4,011) 620 79~272 84,546 $.__.__~1r625,754 ~__~1,877,536 Percentage of Change 27.73%) 28.52% 19.61% 14.90% 213.48% 23.49% 0.00% 16.22% 115.46% 6.65% 15.49% Current Fiscal Year Revised Revenue Estimates 56,201,000 43,697,750 724,500 716,992 1,026,6OO 29,836,326 41,000 2,671,399 287,500 1,718r500 Percent of Revenue Estimate Received 0.40% 1.56% 8.26% 8.68% 3.88% 1.95% 0.00% 5.49% 0.22% 4.92% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Jul l-Jul 31 1993-94 General Government $ 933,221 Judicial Administration 345,929 Public Safety 2,368,348 Public Works 1,954,498 Health and Welfare 1,258,890 Parks, Recreation and Cultural 667,830 Community Development 122,397 Transfer to Debt Service Fund 4,309,523 Transfer to School Fund 2,818,491 Nondepartmental 54~822 Total $ 14~833~949 Year to Date for the Period Jul 1-Jul 31 1994-95 $ 919,091 329,269 2,371,152 1,900,110 984,198 564,644 125,257 4,897,772 2,891,508 178,913 $ 15~161~914 Percentage of Change 1.51%) 4.82%) 0.12% 2.78%) 21.82%) 15.45%) 2.34% 13.65% 2.59% 226.35% 2.21% Current Fiscal Year Unencumbered Balance $ 8,542,949 3,467,467 29,984,680 18,920,820 17,693,776 4,034,499 1,026,589 3,443,028 31,806,593 3~926,144 $122~846r545 Revised Appropriations $ 9,462,040 3,796,736 32,355,832 20,820,930 18,677,974 4,599,143 1,151,846 8,340,800 34,698,101 4,105,057 $ 138,008~459 Percent of Budget Obligated 9.71% 8.67% 7.33% 9.13% 5.27% 12.28% 10.87% 58.72% 8.33% 4.36% 10.99% 2 Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue Jul 1-Jul 31 Jul 1-Jul 31 Percentage Revenue E~timate 1993-94 1994-95 of Change Estimates Received $ 36,685 N/A $ 1,888,758 2,162,976 14.52% 110,083) ( 99,387) 9.72% 25,981 ( 40,889) N/A 2,818,491 2,917,170 3.50% 352,916 9,533 ( 97.30%) 4,976,063 $ 4,986f088 .20% $ 7,480,506 .49% 26,697,649 8.10% 2,273,502 ( 4.37%) 2,288,916 ( 1.79%) 34,898,101 8.36% 956f744 N/A 74,595,41~8 Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Jul 31 Jul 1-Jul 31 Percentage 1993-94 1994-95 of Change 1,698,593 $ 1,802,263 6.10% 52,888) 183,685 447.31% 76,217 79,934 4.88% Current Fiscal Year Unencumbered Balance $ 53,482,353 2,716,646 2,728,037 Revised Appropriations $ 55,284,616 2,900,331 2,807,971 Percent of Budget Obligated 3.26% 6.33% 2.85% 751,863 1,856,531 146.92% 6,989,813 8,846,344 20.99% 3,050,297 1,135,339 32,098 1,914,303 614,341 721,146 3,194,291 496,665 1,479,498 956,744 $ 75,966,46__0 143,994 348.61% 496,665 ( 74.06%) 344,159 ( 43.98%) 956,744 32.67% $ 5 863 975 1.88% 4.51% 100.00% 23.26% N/A 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1994 General Government Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unencumbered BudQet To Date Balance Encumbrances Balance $37,975,528 $ 24,926,166 $ 13,049,362 $ 707,479 8,295,151 5,632,977 2,662,174 578,605 62,918 47,353 15,565 878 8,479,260 4,932,657 3,546,603 999,948 5,450,895 2,993,009 2,457,886 2,380,278 1,283,609 1,225,659 57,950 26,984 7,551,035 4,527,326 3,023,709 815,466 2,785,143 2,785,143 $71,883,539 $ 44,285~147 $ 27,598,392 $ 5,509,63~8 $ $ 12,341,883 2,083,569 14,687 2,546,655 77,608 30,966 2,208,243 2.785.143 22,088~754 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 1 MONTH ENDING JULY 31, 1994 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Service Total Operating Revenue Less: Operating Expenses Personal Services General Expenses Pumping Stations and Tanks Purification Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue Interest on Investments Rents Miscellaneous Total Non-Operating Revenue Net Income 1994 $ 292,587 247,749 24,474 1,673 108,560 28,515 703,558 89,298 139,235 33,386 30,031 67,434 359,385 344,173 11,541 175 1,362 13,079 $ 357,251 1993 275,847 240,157 23,094 1,523 103,792 31,920 676,333 91,320 109,159 42,228 17,734 67,434 327,875 348,458 7,037 175 7,212 5 WATER FUND JULY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, and Lines Unidentified Plant Replacement Fire Hydrants FY 86 Project Design Carvins Cove Improvement Phase I Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Phase II Cont B-2 Carvins Cove Phase II Cont C-1 Carvins Cove Phase II Cont C-2 Fifth Street Bridge Replacement RCIT Water Storage Tank Carvins Cove Phase II Cont B-1 RCIT Water Tank Carvins Cove Phase II Cont A-1 Carvins Cove Phase II Cont A-2 VDOT Waterline Betterment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 23,215 12,783 99O 12,103 1,718,033 1,123,234 221 318 1,755.016 1,136.899 265~513 1,973 749 1,143 384 2,012582 52.365 78.885 2,073,832 134,193 137,394 440 23,875,930 22,631,903 $ 1~44,027 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE I MONTH ENDING JULY 31, 1994 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Interest Expense Total Non-Operating Revenue (Expenses) Net Income (Loss) 1994 474,291 67,502 18,750 45,807 6,451 913 5,735 619,449 120,284 254,940 8O,840 456,064 163,385 5,129 2,802 ( 937) 6,994 1993 $ 378,571 75,205 19,578 45,214 5,765 16,392 630 541,355 113,211 402,502 80,840 596,553 (55,198) 5,131 1,822 1,680) 5,273 7 CITY OF ROANOKE SEWAGE TREATMENT FUND JULY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project FY86 Projects Design Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewershed I/I Reduction WPCP-Chemical Storage Tanks STP Expansion Bonds - 94 Issue Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 66,347 253,920 76,875 261,420 57,418 71,694 787,674 701,225 $ 86 449 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE I MONTH ENDING JULY 31, 1994 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue Interest on Investments Miscellaneous Transfer from Other Funds Total Non-Operating Revenue Net (Loss} 1994 6,311 2,696 355 5,878 12,161 27,401 68,255 58,389 27,511 154,155 126,754) 1,341 1,341 (125~413) 1993 22,338 5,377 202 7,940 6,850 42,707 62,123 56,755 27,511 146,389 103,682) 630 364 994 9 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND JULY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 3,426 3,426 426 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE I MONTH ENDING JULY 31, 1994 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Transfer from General Fund Transfer to GRTC Interest Expense Total Non-Operating Revenue (Expenses) Net (Loss) 1994 18,967 20,295 13,468 35,209 10,640 8,869 107,448 49,097 43,612 92,709 14,739 614 24O 100,000) 35,275) 134,421) 119,682) 1993 $ 25,460 36,954 15,429 53,716 13,595 5,185 150,339 77,681 43,612 121,293 29,046 275 160 (250,000) (62,977) (312,542) $(283.496! 11 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE I MONTH ENDING JULY 31, 1994 Operating Revenue: Private Payments Patient Pay-Medicaid Medicaid Reimbursements Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue Interest on Investment Transfer from General Fund Total Non-Operating Revenue Net (Loss) 1994 $ 17,518 19,233 61,414 98,165 90,389 30,843 3,003 124,235 ( 26,070) 758 758 25,312) 1993 9,300 21,359 60,494 91,153 88,166 27,592 3,003 118,761 (27,608) 247 247 $(27.361) 12 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 1 MONTH ENDING JULY 31, 1994 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue City Contributions Contribution from Virginia Tech Proceeds from Brick Sales Total Non-Operating Revenue Net Income (Loss) 1994 37,646 37,646 ( 37,646) 276,500 8,250 284,750 $ 247,104 1993 9,688 9,688 ( 9,688) $ ( 9,688) 13 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND JULY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 4.666.752 4,666,752 3,256,136 $ 1,410~616 14 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS FOR THE 1 MONTH ENDING JULY 31, 1994 Operating Revenue Charges for Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) City Information Materials Management Utility Line Fleet Systems Control Services Services Management TOTALS 1994 1993 90,446 $ 11,220 $ 34,259 $ 216,251 $ 229,436 $ 681,612 $ 577,795 90,446 11,220 34,259 216,251 229,436 681,612 577,795 101,649 5,480 5,757 166,964 88,841 49,356 1,179 17,081 42,041 49,672 18r357 121 3,573 16,261 86r396 169,362 6,780 26,411 225,266 223,909 21,084 4,440 7,848 { 9,015) 5,527 368,692 350,240 159,330 176,343 123,708 123,708 651,730 650,291 29,882 ( 72,496) NonoperatinR Revenue Interest Revenue Total Nonoperating Revenue Net Income (Loss} 3,964 730 812 3,433 1,761 3,964 730 812 3,433 1,761 $ 25,048 ~ $ 8660 ${ 5,582) $ 7,28~8 10,700 9,059 10,700 9,059 40,582 ~) 15 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS JULY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment ULS - Vehicular Equipment ULS - Other Equipment ULS - Sewershed Study FM - Vehicular Equipment Total Year to Date Expenditures 7,493 38,797 34,485 8O2 13,261 $ 94,837 16 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JULY 31, 1994 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED JULY 31, 1994. WATER 15,815,516.06 80,448.60 2,128,149.61 iii i ii]~i~~ 29,094,135.93 SEWAGE 17,169,918.18 1 671,639.09 196,113.17 :~i.li'~i~~0~.. 2,478,592.31 AIRPORT 7,166,207.50 0.00 7,160,759.53 i iiii:, i~.i !ili:~ i i15~,~)~:~5,989,310.81 CIVIC CENTER 505,272.90 143,169.98 67,082.50 ~?~;~~ 216,155.99 T~NSPORTATION 265,321.49 107,7~.03 176,909.19 ~?~~ ~ (686,695.61) CAP~T~ 20,~36,709.46 241,~90.22 1,07~,475.50 ~~~?~ 16,466,7~.47 NURSING HOME 235,041.37 98,399.2~ 72,843. I4 ~'~ ~ ?~~=~ 82, i85.73 HOTEL & CONVENTION 10,605,901.47 286,953.30 1,416,007.04 ~:~~;~; (224,913.82) DEBT SERVICE 7,788,677.95 19,389.45 1,950,899.40 ~ ~:~~::~ 2,153,528.80 109,599.70 ~[~?~ ~~ :~ 1,128,883.86 52,152.79 ~ ~ ~:::~ ~~ ~ 258,268.12 105,198.79 :? ~; ~??~~ ~. 240,788.80 65,2~.50 ;~ :~?~~ ~ 768,321.73 32,~1.32 ~:~ ~: ~;~ ~~;~8~ 769,977.32 ' 47~668.81 ~~~ ~ 421~697.78' 6,232,426.62 ~: :~:~.~~ ~ 1,578,768.78 255,651.73 ??~ ~ ??~;~f~?~ ~5~:~ 395,9~.53 320,572.82 ~ ~;~?~?~~;~:~ 25,476.81 els MATERIALS CONTROL MANAGEMENT SERVlC UTILITY LINES SERV FLEET MAINTENANCE PAYROLL PENSION SCHOOL FUND FDETC GRANT PROGRAMS TOTAL 1,451,954.27 6,251.86 286,170.71 25,129.88 304,678.45 136.23 1,208,750.66 220,159.04 612,209.08 327,342.02 285,501.91 6,881,184.63 220,067.48 676,578.72 8,976,548.14 4,458,931.34 (7'7,582.46) 514,417.34 367,480.89 711,594.20 $101,480,266.97 $24,365,814.58 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS ATRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA. FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31. 1994 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CERTIFICATES OF DEPOSIT REPURCHASE AGREEMENTS VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL DATE: AUG UST 11, 1994 17 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE I MONTH ENDING JULY 31, 1994 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1994 1993 $ 289,249 $ 70,287 ( 790,782) (1) ( 755,488)(2) 29,640 572,476 15,854 27,807 $(456.039) $( 84,918) Expenses Pension Payments Fees for Professional Services Bond Premium Amortization Administrative Expense Total Expenses Net (Loss) Year to Date 603,843 $ 758,935 162,816) (1) ( 166,164)(2) 49,947 35,366 1,575 1,666 492,549 629,803 ${ 948,588) $( 714,721) (1) (2) Reversal of accruals as of June 30, 1994. Reversal of accruals as of June 30, 1993. 18 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JULY 31, 1994 Assets Cash Investments: (market value - Other Assets Due from Other Funds Total Assets 1994 9162,588,092 1993 9159,525,164) 1994 848,827 144,095,594 18,000 1993 419,563 135,330,550 18,000 696 135,768,809 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net (Loss) Year to Date Fund Balance Total Liabilities and Fund Balance 793,579 $ 759,139 793,579 759,139 145,117,430 135,724,391 ( 948,588) ( 714,721) 144,168,842 135,009,670 144,962,421 $ 135,768,809 19 CITY OF ROANOKE, VIRGINIA GENERAL FUND BUDGET ANALYSIS AS OF JULY 31, 1994 Source of Funds: Original Revenue Estimate for Fiscal Year Revenue Estimate Changes: Ord. No. Date 32037 06/13/94 32060 06/20/94 Revenue Type Fines and Forfeitures Charges for Services Reserve for Prior Year Encumbrances Total Sources of Funds $ 68,992 41,039 $ 136,811,536 110,031 136,921,567 1,086,892 $ 138,008,459 Appropriations Original Appropriation Budget for Fiscal Year Ord. No. Date Department 32001 05/16/94 Street Paving 32001 05/16/94 Transfer to Capital Projects Fund 32027 06/06/94 Citizens Service Committee 32037 06/13/94 Commonwealth Attorney 32060 06/20/94 Clark of Circuit Court 32060 06/20/94 Circuit Court 32107 07/11/94 Various Budget Excess (Deficit) Asphalt Concrete Overlays Asphalt concrete Overlays Allocate Contributions Establish Cost Collection's Unit Additional Circuit Court Judgship Additional Circuit Court Judgship Reappropriation of Encumbrances 231,033 231,033) 68,992 24,719 16,320 1,086,892 $ 136,811,536 1,196,923 $ 138~008,459 Internal Only -A CITY OF ROANOKE, VIRGINIA SCHOOL FUND BUDGET ANALYSIS FOR THE I MONTH ENDING JULY 31, 1994 Source of Funds: Original Revenue Estimate for Fiscal Year Reserve for Prior Year Encumbrances Total Sources of Funds excluding special purpose grants 73,638,674 1,371,042 $ 75~009~716 Appropriations: Original Appropriation Budget for Fiscal Year Ord. No. Date Purpose 32039 06/13/94 32039 06/13/94 32094 07/11/94 32094 07/11/94 32118 07/11/94 Grant Local Match Grant Local Match Grant Local Match Grant Local Match Reappropriate Encumbrances Budget Excess (Deficit) $ ( ( 370,279 370,279) 5,323 6,323) 1~371,042 73,638,674 1 t371 r042 76,O09r716 Revenue Budget Above Special Purpose Grant Budget Total Revenue Budget 73,638,674 956,744 $ 74r595~418 Appropriations Budget Above Special Purpose Grant Budget Total Appropriations Budget 75,009,716 966~744 $ 75r966,460_ Internal Only - B CITY OF ROANOKE, VIRGINIA GENERAL FUND STATUS OF CMERP - UNAUDITED JULY 31, 1994 Balance July 1, 1994: CMERP from prior year General Fund School Fund City $ 314,299 2,917,415 3,231,714 School 1,221,770 798,666 2,020,436 Appropriation: Ord. No. 31565 Department Transfer to Capital Fund Total Appropriations Unappropriated Balance 16,660 16,660 $2,020~436 Internal Only - C CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND CAPITAL IMPROVEMENT RESERVE BALANCE JULY 31, 1994 Balance July 1, 1994 Balance July 31, 1994 Appropriate from General Revenues Storm Drains Economic Development Streets and Bridges Buildings AoDrooriations $ 203,829 49,598 174,100 1,527 $ 429,054 Transfers $15,250,000 Publiclmprovementbonds Series 1992A Streets and Bridges Storms Drains Balance Appropriations Transfers 12,943 $ 2,343,146 2,356,089 $ 2,785,143 $ 2,785,143 2,785,143 Balance $ 203,829 49,598 174,100 1,527 $ 429,054 Balance 12,943 2,343,146 2,356,089 2,785,143 Internal Only - D CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND INTEREST INCOME ANALYSIS FOR THE I MONTH ENDING JULY 31, 1994 Balance July 1, 1994 Interest Earned: Interest on AIM Funds (1) Interest on Investments Interest on 1988 Bond Proceeds Balance Available July 31, 1994 23,798 6,356 $ 2,258,201 30,154 (1) AIM interest to be posted in August due to timing of receipt of statement. Internal Only - E IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32171-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Capital Outlay Sewage Treatment Plant Expansion Bonds (1) ........ 1) Appropriated from Bond Funds (003-056-8465-9001) $ 15,700,000 $ 17,198,582 15,700,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. August 22, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of Bond Funds The City's 1994 general obligation bond issue included $15,700,000 for Sewage Treatment Plant expansion and other system improvements. These funds are available for appropriation and need to be appropriated to a new account in the Sewage Treatment Fund. The bond funding will be transferred out of this account as construction projects are established and approved by City Council. The attached budget ordinance will appropriate these bond proceeds. Recommendation: Appropriate $15,700,000 in bond proceeds to a new account to be established in the Sewage Treatment Fund by the Director of Finance. JDG/MRC:s Attachment CC: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Director of Finance A:~bor~cls.stp IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of August, 1994. No. 32172-082294. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General and Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriation Parks, Recreation and Cultural Contributions - Cultural (1) ..................... Nondepartmental Transfers to Other Funds (2) ...................... $ 4,875,643 1,628,607 $46,867,458 46,043,772 Capital Fund Appropriation General Government Conference Center (3) ............................. $37,699,028 641,256 1) Hotel Roanoke Conference Center 2) Transfer to Capital Project Fund (001-002-7220-3755) (001-004-9310-9508) $ 276,500 (276,500) 3) Appropriated from General Revenue (008-002-9653-9003) $(276,500) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE, VA, August 22, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance City Share of Operating Subsidy for the Hotel Roanoke Conference Center Commission for Fiscal Year 1995 The City and Virginia Tech share in the operating expense of the Hotel Roanoke Conference Center Commission (HRCCC). Each entity's share of the 1995 fiscal year's budget totals $276,500. City Council appropriated the City's matching share of the operating subsidy to the Capital Projects Fund account number 008-002-9653-9003 on May 23, 1994. For comparative accountability purposes these funds need to be transferred to the General Fund so that the City's obligation to HRCCC may be satisfied. The attached budget ordinance will appropriate these funds to a General Fund account so they may be paid to the HRCCC. Recommendation: Appropriate $276,500 to General Fund account number 001-002-7220-3755. Funding is available in the Capital Projects Fund account number 008-002-9653-9003. JDG/JAH:s Attachment CC: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Director of Finance A:~rccc MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #51 Maryellen F. Goodlatte, Attorney Glenn, Flippin, Feldmann and Darby P. O. Box 2887 Roanoke, Virginia 24001 Dear Ms. Goodlatte: I am enclosing copy of Ordinance No. 32149-082294 rezoning property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407 - 3040416, inclusive, 3040502- 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Ordinance No. 32149-082294 was adopted by the Council of the City of Roanoke on first reading on Monday, August 8, 1994, also adopted by the Council on second reading on Monday, August 22, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pe~ Mr. and Mrs. Roy E. Firebaugh, 2220 Hollins Road N.E. Roanoke, Virginia 24012 ' ' Bergiund Chevrolet, Inc., P. O. Box 12608, Roanoke, Virginia 24027 Reistertown Exchange, c/o Steven Cooper, 201 N. Charles Street, Apartment No. 1501, Baltimore, Maryland 21201 Mr. and Mrs. Calvin W. Powers and Mr. and Mrs. Theodore J. Sutton, P. O. Box 12068, Roanoke, Virginia 24022 Maryellen F. Goodlatte, Attorney August 24, 1994 Page 2 pc: Mr. John R. Newbill, 3024 Maywood Road, S. W., Roanoke, Virginia 24014 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. and Mrs. John W. Martin, c/o Martin Transport, 822 Connecticut Avenue, N. E., Roanoke, Virginia 24012 Mr. Michael R. Shrader, Route 1, Box 430, Hardy, Virginia 24101 Mr. E. C. Peters and Ms. Joann S. Mott, 3524 Old Mountain Road, N. E., Roanoke, Virginia 24019 Ms. Helen C. Reed, 901 Mohawk Avenue, N. E., Roanoke, Virginia 24012 Messrs. Kenneth D. McCauley and David L. Bratton, 1908 Burma Road, Salem, Virginia 24153 Mr. and Mrs. Coy Bowling, 1028 Goodland Drive, N. E., Roanoke, Virginia 24012 Richard Hendrick, Vice-President, Hollins Road North Civic League, 933 Missouri Avenue, N. E., Roanoke, Virginia 24012 Earl D. Dillon, Treasurer, Hollins Road North Civic League, 931 Monticello Avenue, N. E., Roanoke, Virginia 24012-5357 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of August, 1994. No. 32149-082294. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 304 and 311, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on August 8, 1994, after due and timely notice thereon as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and -~ WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, that §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 304 and 311 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Land located at 1814 Hollins Road, N.E. bearing tax numbers 3111501, 3111502, 3040101, 3040407-3040416, 3040420, 3040502- 3040519, and vacated portions of streets and alley contiguous thereto, be, and is hereby rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to the proffers set out in the Amended Petition filed July 6, 1994, and that Sheet Nos. 304 and 311 of the Zone Map be changed in this respect. ATTEST: City Clerk. Department of Planning and Community Development '~' ;' '~'r'-- Planning Division August 8, 1994 The Honorable David A. Bower, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Request from BRT Properties, Inc. and Highway Motors, Inc. represented by attorney Maryellen F. Goodlatte, that property located at 1814 Hollins Road, N.E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040407 through 3040416, 3040420, 3040502 through 3040519 and vacated portions of streets and alley contiguous thereto, be rezoned from HM, Heavy Manufacturing District to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioners. I. Background: ae Purpose of the rezoning request is to locate a tractor truck dealership, to include truck repair, service and parts operation, at this location. Be Petition to rezone was filed on June 15, 1994. The following proffer was offered by the petitioners: If a special exception permit has not been issued within 60 days from the date of final zoning approval, the property will revert to the previous zoning district of HM, Heavy Manufacturing District, without further action by City Council. Ce First amended petition to rezone was filed on July 6, 1994 to add in one tax map number for a vacated alley way as part of the subject property requested for rezoning. De Planning Commission public hearing was held on Wednesday, July 6, 1994. Attorney Maryellen Goodlatte appeared before the Commission on behalf of the petitioners. She stated that her clients petitioned to rezone the subject property from HM to LM so that Highway Motors could operate an international truck dealership at that location. Mrs. Goodlatte also informed the Commission that she had filed an amended petition to reflect the addition of a tax number assigned to a vacated alley way that is a portion of the property requested for rezoning. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 II. She further stated that the current zoning did not allow truck sales and if the rezoning was approved, she would be applying to the Board of Zoning Appeals for a special exception to allow for the truck sales. Mrs. Dorsey gave the staff report. She stated that the current use of the property was a tractor trailer truck terminal and repair facility and the purpose of the rezoning request is to add to that use, the sale of new and used trucks. Ms. Dorsey further stated that the staff recommended approval of the rezoning request finding that the request is consistent with the recommendations of the Comprehensive Plan and would be a logical extension of the LM district located to the south of the property. No one from the audience appeared before the Commission to speak in favor or in opposition to the request. Issues: ae Zoninq of the subject property is HM, Heavy Manufacturing District. The surrounding zoning pattern in the area is as follows: to the north, west and along a portion to the south is HM, Heavy Manufacturing District; to the east and remaining portion to the south is LM, Light Manufacturing District; and to the far east, across Hollins Road, is RM-1, Residential Multifamily, Low Density District. B0 Land use of the subject property is currently a tractor trailer truck depot and repair facility. Surrounding land uses are as follows: to the immediate north and south are undeveloped lots used for truck parking; to the west is another truck terminal operation and some other industrial uses; and to the east is a mixture of single family residences and other light industrial uses (vehicle and equipment storage lots.) Ce Access to the subject property is easily provided from the adjoining public street, Hollins Road. No significant traffic impacts are anticipated from the continued use of the property, a tractor trailer depot and repair facility, and proposed use of a portion of the property for tractor truck sales and display area. Utilities are existing and of adequate capacity to accommodate the existing as well the proposed use of the property. No further development of the site is proposed at this time. North Hollins Road Civic Leaque is the neighborhood organization for this area. The Planning office received a letter from the president of this neighborhood organization, Mr. Richard Hendrick, on June 29, 1994 stating that they supported the rezoning request and welcomed the new business in their area. Fe Comprehensive Plan recommends that we encourage new industrial development on appropriate sites and minimize land use conflicts. III. Alternatives: A. City Council approve the rezoning request. Zoninq of the subject property would become conditional LM, Light Manufacturing District. The proposed use of the property for tractor truck sales and display facility, in conjunction with the existing trailer truck depot, repair and service operation, would be allowed to take place. Land use of the subject property would continue to be that of a tractor trailer depot, repair and service facility with the addition of a sales and display area. No screening or buffering requirements would be imposed because the property does not adjoin any residentially zoned or developed area. Utilities are available and of sufficient capacity to continue to serve the existing as well as any future dealership (sales) activity on the property. Access to the property is easily provided by the adjoining public street, Hollins Road. No alteration to the site is proposed at this time to accommodate the addition of the proposed tractor truck sales and display operation. No residential neiqhborhood would be affected by the rezoning of this property from a heavy industrial category, with more intensive uses, to a light industrial category providing for a mixture of less intensive industrial and some compatible commercial uses. Furthermore, since the property will remain in an industrial zoning classification, there would be no impact on any adjoining industrially zoned properties by the "downzoning" of this property. Comprehensive Plan issue as set forth would be followed. B. City Council deny the rezoning request. Zoninq of the property would remain HM, Heavy Manufacturing District and the additional use of IV. the property for a tractor truck sales and display facility would not be allowed to occur. The existing tractor trailer truck depot, service, parts and repair facility would continue to operate as it currently exists. Land use would remain a tractor trailer depot, service and repair facility. 3. Access would not be an issue. Industrial area and surroundinq neighborhood would remain unchanged and any further use of this developed property would be subject to and available for those uses as permitted in the heavy manufacturing district. Comprehensive Plan issue as set forth could be followed at a later date. Recommendation: The Planning Commission, by a vote of 5 to 0, Mr. Bradshaw and Mrs. Coles absent, recommended approval of the requested rezoning finding that the proposal is a logical extension of the adjoining light industrial district located to the south of the property and is in keeping with the recommendation as set forth in the Comprehensive Plan. EDD:mpf attachments Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission Assistant City Attorney Director of Public Works City Engineer Building Commissioner Zoning Administrator Attorney for the petitioners BEFORE THE PLANNING COMMISSION AND THE COUNCIL FOR THE CITY OF ROANOKE Rezoning parcels having a street ) address of 1814 Hollins Road, ) N.E., bearing tax numbers 3111501 ) 3111502, 3040101, 3040407-3040416, ) 3040420, 3040502-3040519, and ) vacated portions of streets and ) alley contiguoius thereto from HM, ) -Heavy Manufacturing District to LM ) Manufacturing District, such rezoning ) to be subject to certain conditions ) AMENDED PETITION FOR REZONING TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL FOR THE CITY OF ROANOKE: 1. BRT Properties, Inc. (formerly known as Blue Ridge Transfer Company, Incorporated) has leased a portion of its property located at 1814 Hollins Road, N.E., Roanoke, Virginia, bearing official tax map numbers 3111501, 3111502, 3040101, 3040407-3040416, 3040420, 3040502-3040519 (the "Property") to Highway Motors, Inc. for a truck dealership which includes truck repair, service and parts operations. The Property is also used as a trailer muck depot and repair operation. 2. The Property is now zoned HM, which perm/ts the use of the Property for a truck repair, service and pans operation but does not permit the sale of tracks at the Property. Pursuant to §36.1-690, Code of the City of Roanoke, (1979) as amended, the Petitioners request that the Property be rezoned to LM, Light Manufacturing District, in order that it may be used as the location of a facility selling trucks, in addition to servicing and repairing the same. 3. The Petitioners believe the rezoning of the Property will further the intent and purpose of the City's zoning ordinance and comprehensive plan in that the Property will be used in a manner consistent with the adjacent property. The proposed development and use will also result in an increase in the real estate tax base of the City of Roanoke, provide additional jobs to citizens of the City and conform to existing uses along Hollins Road. 4. The Petitioners understand that a special exception permit must be granted by the Roanoke City Board of Zoning Appeals to permit trucks to be sold on the Property. Thus, the Petitioners hereby proffer and agree that, if the Property is rezoned as requested, the rezoning will be subject to and the Petitioners will abide by the following condition: If a special exception permit has not been issued within 60 days from the date of final zoning approval, the Property will revert to the previous zoning district HM without further action by City Council. 5. The following documents are attached hereto as exhibits: ao Appraisal Maps//311 and 304; Metes and bounds description of the Property; List of adjacent property owners; Concept plan; and eo Plat of survey showing the Property. Respectfully submitted, BRT PROPERTIES, INC. HIGHWAY MOTORS, INC. Maryellen F. Goodlatte Glenn, Flippin, Feldmann & Darby 200 First Campbell Square P. O. Box 2887 Roanoke, Virginia 24001 (703) 224-8018 Counsel for Petitioners 3 SCHEDULE 5(b) LEGAL DESCRIPTION CITY OF ROANOKE, VIRGINIA PARCEL A BEGINNING at Corner No. 1 being an iron pipe on the westerly side of Hollins Road, N.E., said BEGINNING POINT being S. 1© 12' E. 47 feet from the point of intersection of the westerly side of Hollins Road, N.E. with the southerly side of Missouri Avenue, N.E.; thence leaving the above described BEGINNING POINT and continuing along the westerly side of Hollins Road, N.E., S. 1© 12' E. 215 feet to Corner No. 2 at the northeast corner of the Walter F. Fisher, Sr. property of record in the Clerk's Office of the Hustings Court for the City of Roanoke, Virginia, in Deed Book 840, page 273; thence with the northerly line of the aforesaid Fisher property and leaving the westerly side of Hollins Road, N.E. and following an existing fence line, N. 89© 55 ' W. 228.37 feet to an iron pin at Corner No. 3; thence with the westerly line of the aforementioned Fisher property S 31° 46' W. passing the southwest corner of the Fisher property at 92.4 feet and continuing along the northerly side of Indiana Avenue, N.E., in all a total distance of 131 feet to an iron pipe at Corne~ No. 4, on the northerly side of the aforementioned Indiana Avenue; thence with the same S. 87© 01' W. 310.85 feet to an iron pipe at Corner No. 5 on the easterly side of the N. & W. Railway Co's. Shenandoah Valley Division Right-of-Way; thence with the same, N. 4° 35' E. 416.84 feet to an iron pipe at Corner No. 6 on the southerly side of Missouri Avenue, N.E.; thence with the same, S. 87° 20' E. 287.93 feet to Corner No. 7; thence leaving the southerly side of Missouri Avenue, N.E. and with the westerly line of the Sallie E. Howell 0.31 acre tract, S. 2° 40' W. 46.88 feet to Corner No. 8; thence with the southerly line of the aforementioned Howell property, S. 87© 20' E. 284.55 feet to the PLACE OF BEGINNING; and containing 4.28 acres, and being designated as Roanoke City Official Lot Appraisal Number 311-15-01 and G3; and, BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed of assumption dated May 1, 1980 from the Industrial Development Authority of the City of Roanoke, Virginia of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1457, page 379. PARCEL B BEGINNING at an iron pipe at the point of intersection of the westerly side of Hollins Road, N. E. with the southerly side of Missouri Avenue, N. E.; thence leaving the above described BEGINNING POINT and continuing along the westerly side of Hollins Road, N. E., S. 1© 12' E. 47 feet to a point; thence leaving the westerly side of Hollins Road, and along the northerly line of the Hansbrough Heirs property N. 87° 20' W. 284.55 feet to a point; thence N. 2© 40' E. 46.88 feet to a point on the southerly side of Missouri Avenue, N. E.; thence with the same, S. 87° 20' E. 280.82 feet to the PLACE OF BEGINNING, and containing 0.31 acre, and being designated as Roanoke City Official Lot Appraisal Number 311-15-02 as shown on a plat of survey filed with a deed dated May 1, 1952, from John T. Hansbrough, et al. to Mildred E. Goff; and BEING Parcel 1 of the property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed dated May 10, 1961 from Homer B. Shropshire, unmarried, of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1095, page 270. PARCEL C BEGINNING at the southwest corner of Hollins Road (formerly Main Street) and Indiana Avenue; thence with Hollins Road, S. 00° 05' W. 125 feet to a 10-foot alley; thence with said alley N. 89° 55' W. 40 feet to a point; thence N. 00° 05' E. 125 feet to Indiana Avenue; thence with same S. 89© 55' E. 40 feet to the place of BEGINNING and being Lot #9, Block #37, according to the Map of Deanwood Terrace, made by Smith, Bradford & Co., Engineers, on the 22nd day of June, 1918, reference to which is hereby made; and BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed from Virginia L. Wright, widow, dated September 27, 1963 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1144, page 332. PARCEL D BEGINNING at an iron pin at the northwest corner of Lot 1, Block 37, Map of Deanwood Terrace, of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and at the southeast corner of Indiana Avenue, N. E., 30 ft. wide, and 8th St., N. E. formerly Ontario St., 50 ft. wide; thence with the southerly side of Indiana Ave., N. 86° -56' E., 80.32 ft. to an iron pin; thence N. 31° 46' E., 25.66 ft. to an iron pin on the southerly side of Indiana Ave., 40 ft. wide; thence with the same, S. 89° 55' E., 226.33 ft. to a point; thence leaving Indiana Ave. and with the westerly line of Lot 9, S. 0° 05' W., 125.0 ft. to a point on the northerly side of a 10 ft. width alley; thence with the same, N. 89° 55' W., 320.00 ft. to a point on the easterly side of 8th St., N.E.; thence with the same, N. 0° 05' E., 98.75 ft. to the Place of BEGINNING and being Lots 1 thru 8, inclusive, Block 37, Map of Deanwood Terrace, and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit'Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL E BEGINNING at the southwest corner of Lot 10, Block 37, Map of Deanwood Terrace, of record in the Clerk's Office of the Hustings Court for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and at the northeast corner of Mohawk Ave., N.E., formerly Florida Ave. and 8th St., N.E., formerly Ontario St., 50 ft. wide; thence with the easterly side of 8th St., N. 00-05, E., 125.00 ft. to a point; thence with the southerly side of a 10 ft. width alley, S. 890-55, E., 280.00 ft. to an iron pin; thence leaving the 10 ft. width alley and with the westerly line of Lot 17, S. 0° -05' W., 125.00 ft. to an iron pin on the northerly side of Mohawk Ave., N.E.; thence with the same, N. 890-55' W., 280.0 ft. to the Place of BEGINNING and being Lots 10 through 16, inclusive, Block 37, Map of Deanwood Terrace and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL F BEGINNING at an iron pin being the northeast corner of Lot 11, Block 38, Deanwood Terrace, at the southwest corner of Indiana Ave., N.E., 30 ft. wide, and 8th St., N.E., formerly Ontario St., 50 ft. wide, thence with the westerly side of 8th St., S. 00-05, W., 121.0 ft. to a point; thence with the northerly side of a 10 ft. width alley, N. 890-55, W., 205.63 ft. to a point on the easterly right of way line of the Norfolk and Western Railway Shenandoah Division, 66 ft. wide; thence with the same, N. 4°-33'-30'' E., 110.50 ft. to an iron pin corner on the southerly side of Indiana Ave., N.E. at its westerly terminus; thence with the southerly line of the same, N. 860-56' E., 197.31 ft. to the Place of BEGINNING AND BEING ALL OF Lots 7 thru !1, inclusive, Block 38, Map of Deanwood Terrace of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and being shown on plat prepared by C. B. Malcolm and Son~ Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1159, page 355. PARCEL G BEGINNING at an iron pin at the southeast corner of Lot 16, Block 38, Map of Deanwood Terrace of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, at the northwest corner of Mohawk Ave., N.E., formerly Florida Ave., 50 ft. wide and 8th St., N.E., formerly Ontario St., 50 ft. wide; thence with the northerly side of Mohawk Ave., N. 89°. 55' W. 214.24 ft. to an iron pin on the east right of way line of the Norfolk and Western Railway Shenandoah Division, 66 ft. wide; thence with the same, N. 40-33'-30'' E., 100.30 4 ft. to a point; thence with the southerly side of a 10 ft. width alley, S. 890-55' E., 206.41 ft. to a point on the west side of-8th St.; thence with the same, S. 00-05' W., 100.00 ft. to the Place of Beginning and being Lots 12 through 16, inclusive, Block 38, Map of Deanwood Terrace and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer. Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL H BEGINNING at a point at the northwest corner of Florida Avenue, N. E. and the Ho!lins Road, N.E., formerly ole Ninth Street, thence leaving Hollins Road and with the northerly side of Florida Avenue, N. E. 50' wide, S. 89° 55' W. 80 feet to a point; thence leaving Florida Avenue and with the division line between Lots 16 and 17, N. 0© 05' E. 125.0 feet to a point on the southerly side of a 10 ft. width alley; thence continuing along the southerly side of the aforesaid alley S. 89© 55' E. 80 feet to a point on the westerly side of the Hollins Road, N. E. 50 feet wide; thence continuing along the westerly side of Hollins Road, S. 0© 5' W. 125 feet to the place of BEGINNING, and being all of Lots 17 and 18, Block 37, Deanwood Terrace Map, of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 474, page 233, and as shown on plat made by C. B. Malcolm & Son, S. C. E., dated June 21, 1955; and BEING the same property conveyed to Blue Ridge Transfer Co., Inc. by deed dated, July 3!, 1967 from Pauline W. Beckner Nester and Ralph Lee Nester of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1220, page 697. PARCEL I Ail that interest of Blue Ridge Transfer Company, Incorporated, in and to the streets and alleys abutting the above-referenced tracts, including, but not limited to the -streets and alleys vacated and abandoned by the following Ordinances of the City Council of the City of Roanoke, Virginia: 1. No. 15816, dated June 8, !964 of record in Deed Book 1!58, page 337; 2. No. 17893, dated December 26, 1967 of record in Deed Book 1230, page 308; and 3. No. 18233, dated July 15, 1968 of record Deed Book 1241, page 131. PARCEL J BEGINNING at a point on the west side of Fincast!e Road on Main Street, corner to the land formerly owned by J. A. Hansbrough; thence with the said Hansbrough line, N. 890 55' W. 228.37 feet to a point; thence S. 31° 46' W. 92.4 feet to Indiana Avenue; thence along Indiana Avenue, S. 89© 55' E. 276.90 feet to Main Street, on Fincastle Road; thence with the same, N. 00° 5' E. 78.62 feet to the place of beginning, being a small parcel of land shown on the northwest corner of Deanwood Terrace Map; and BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated from John W. Stanley, Jr. and Patricia B. Stanley by deed dated February 4, 1965 of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1172, page 222. ?..-JL ~ / / PROPOSED REZONING HM to LM Hollins Road, NE VINTON MILL 1:10 oog~l O0 0£'8Z~ ~ fl-- i%j ~- 0.2.2. 'HA N. Tax Map Number 3060701 3060713 3040401 3111305 3111306 3111414 Name and Address Blue Ridge Trausfer Co., Inc. P. O. Box 13447 Roanoke, Virginia 24034 Firebaugh, Roy E. Firebaugh, OlaM. 2220Hollins Road, N.E. Roanoke, Virginia 24012 Berglund Chevrolet, Inc. P. O. Box 12608 Roanoke, Virginia 24027 Reisterstown Exchange c/o Steven M. Cooper 201 N. Charles Street//1501 Baltimore, Maryland 21201 Calvin W. & Mary C. Powers Theodore J. & Judy P. Sutton P. O. Box 12068 Roanoke, Virginia 24022 Blue Ridge Transfer Co., luc. P. O. Box 13447 Roanoke, Virginia 24034 Last Current Zoning Classification RM1 RMI MH 3040801 3041207 3040901 3060714 3060715 3060901 John R. Newbill 3024 Maywood Road, S.W. Roanoke, Virginia 24014 City of Roanoke Redevelopment and Housing Authority P. O. Box 6359 Roanoke, Virginia 24017 John W. & Betty S. Martin c/o Martin Transport Co. 822 Connecticut Avenue, N.E. Roanoke, Virginia 24012 Michael R. Shrader Route 1, Box 430 Hardy, Virginia 24101 E. C. Peters and Joann S. Mott 3524 Old Mountain Road, N.E. Roanoke, Virginia 24019 Helen C. Reed 901 Mohawk Avenue, N.E. Roauoke, Virginia 24012 LM RMI RM1 RMI 2 3060913 Kenneth D. McCauley David L. Bratton 5251 Westheimer Suite 975 Houston, Texas 77056 RMI 3111416 3060501 Coy and Elva B. Bowling 1028 Goodland Drive, N.E. Roanoke, Virginia 24012 Blue Ridge Transfer Co., Inc. P. O. Box 13447 Roanoke, Virginia 24034 '""'3 i I- I I I I 0 HOLLINS ROAD NORTH CIVIC LEAGUE OUR AIM IS MAKING THINGS BETTER FOR US AND OUR CITY ESTABLISHED JUNE 1991 CrTY OF DEPARTMENT O~ PLANN!t,I~ AND COUMUN;Ty DEVELOPUE;~ Earl D. Dillon 931 Monticello Ave Ne Roanoke, VA 24012- 5357 ELECTED OFFICERS - PRESIDENT - VICE PRESIDENT - SECRETARY - TREASURER VARIOUS APPOINTED OFFICERS AND COMMITTEES MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 21, 1994 File #51 Maryellen F. Goodlatte, Attorney Glenn, Flippin, Feldmann and Darby P. O. Box 2887 Roanoke, Virginia 24001 Dear Ms. Goodlatte: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, August 8, 1994, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Blue Ridge Transfer Co., Inc., and Highway Motors, Inc., that property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407 - 3040416, inclusive, 3040502 - 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for rezorfing. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Maryellen F. Goodlatte, Attorney July 21, 1994 Page 2 pc: Mr. and Mrs. Roy E. Firebaugh, 2220 Hollins Road, N. E., Roanoke, Virginia 24012 Bergiund Chevrolet, Inc., P. O. Box 12608, Roanoke, Virginia 24027 Reistertown Exchange, c/o Steven Cooper, 201 N. Charles Street, Apartment No. 1501, Baltimore, Maryland 21201 Mr. and Mrs. Calvin W. Powers and Mr. and Mrs. Theodore J. Sutton, P. O. Box 12068, Roanoke, Virginia 24022 Mr. John R. Newbill, 3024 Maywood Road, S. W., Roanoke, Virginia 24014 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. and Mrs. John W. Martin, c/o Martin Transport, 822 Connecticut Avenue, N. E., Roanoke, Virginia 24012 Mr. Michael R. Shrader, Route 1, Box 430, Hardy, Virginia 24101 Mr. E. C. Peters and Ms. Joann S. Mott, 3524 Old Mountain Road, N. E., Roanoke, Virginia 24019 Ms. Helen C. Reed, 901 Mohawk Avenue, N. E., Roanoke, Virginia 24012 Messrs. Kenneth D. McCauley and David L. Bratton, 1908 Burma Road, Salem, Virginia 24153 Mr. and Mrs. Coy Bowling, 1028 Goodland Drive, N. E., Roanoke, Virginia 24012 '94 CIl'f "iF ',',,'' ",*,: S,, ! NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Par~am to tbe provlsic~I of Art~e HI of Chapter 99.1, (1979), as amondmJ, the Coon- h~ a Public ,Hemtug on Mon- day, August 8, 1994, at 7:00 p.m., in the Council Cbember In the MunieipaJ Building, 2/5 Church Avenue, S.W., on the H~que~ic? of rezonlng from HM, Monufa~'iurlug DJIt~ct, trict, 'the following property subject to certain prol~em: 1814 Ho~llns Road, N.F_ bear- ing tax numbers 3111501, 3111502, 3040101; 3040407- 3040415, 3040420 3040502-3040519, and alley contIlueue thereto. ~ able for public ~ in ~e 45~, Municipal BulMlug. All on the Mmve date amj be heard on the queatjon. GIVEN under my hand this 20th day of July, 1994. Mark F. Parker, City Clerk (73151) NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, August 8, 1994, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, the following property subject to certain proffers: 1814 Hollins Road, N.E. bearing tax numbers 3111501, 3111502, 3040101, 3040407-3040416, 3040420, 3040502-3040519, and vacated portions of streets and alley contiguous thereto. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 20th day of July , 1994. Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 7, 1994 File #51 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Maryellen F. Goodlatte, Attorney, representing Blue Ridge Transfer Co., Inc., and Highway Motors, Inc., requesting that property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407- 3040416, inclusive, 3040502- 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, ~0L~ Mary F. Parker, CMC/AAE City Clerk MFP: sm r/blue Enc. pc: The Honorable Mayor and Members of the Roanoke City Council Maryellen F. Goodlatte, Attorney, Glenn, Flippin, Feldmann and Darby, P. O. Box 2887, Roanoke, Virginia 24001 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney June 20, 1994 File #51 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Maryellen F. Goodlatte, Attorney, representing Blue Ridge Transfer Co., Inc., and Highway Motors, Inc., requesting that property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407- 3040416, inclusive, 3040502- 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, p~_~ Mary F. Parker, CMC/AAE City Clerk MFP: sm r/blue Enc. pc: The Honorable Mayor and Members of the Roanoke City Council The Honorable John H. Parrott, Council Member-Elect The Honorable Linda F. Wyatt, Council Member-Elect Maryellen F. Goodlatte, Attorney, Glenn, Flippin, Feldmann and Darby, P. O. Box 2887, Roanoke, Virginia 24001 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 VIRGINIA: BEFORE THE PLANNING COMMISSION AND THE COUNCIL FOR THE CITY OF ROANOKE Rezoning parcels having a street ) address of 1814 Hollins Road, ) N.E., bearing tax numbers 3111501 ) 3111502, 3040101, 3040407-3040416, ) 3040502-3040519, and vacated portions ) of streets and alley contiguous ) thereto from HM, Heavy Manufacturing ) District to LM Manufacturing ) District, such rezoning to be ) subject to certain conditions ) PETITION FOR REZONING TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL FOR THE CITY OF ROANOKE: 1. BRT Properties, Inc. (formerly known as Blue Ridge Transfer Company, Incorporated) has leased a portion of its property located at 1814 Hollins Road, N.E., Roanoke, Virginia, bearing official tax map numbers 3111501, 3111502, 3040101, 3040407-3040416, 3040502-3040519 (the "Property") to Highway Motors, Inc. for a truck dealership which includes truck repair, service and parts operations. The Property is also used as a trailer truck depot and repair operation. 2. The Property is now zoned HM, which permits the use of the Property for a truck repair, service and parts operation but does not permit the sale of tracks at the Property. Pursuant to §36.1-690, Code of the City of Roanoke, (1979) as amended, the Petitioners request that the Property be rezoned to LM, Light Ianufacturing District, in order that it may be used as the location of a facility selling tracks, in addition to servicing and repairing the same. 3. The Petitioners believe the rezoning of the Property will further the intent and purpose of the City' s zoning ordinance and comprehensive plan in that the Property will be used in a manner consistent with the adjacent property. The proposed development and use will also result in an increase in the real estate tax base of the City of Roanoke, provide additional jobs to citizens of the City and conform to existing uses along Hollins Road. 4. The Petitioners understand that a special exception permit must be granted by the Roanoke City Board of Zoning Appeals to permit trucks to be sold on the Property. Thus, the Petitioners hereby proffer and agree that, if the Property is rezoned as requested, the rezoning will be subject to and the Petitioners will abide by the following condition: If a special exception permit has not been issued within 60 days from the date of final zoning approval, the Property will revert to the previous zoning district HM without further action by City Council. 5. The following documents are attached hereto as exhibits: Appraisal Maps//311 and 304; Metes and bounds description of the Property; List of adjacent property owners; Concept plan; and 2 Plat of survey showing the Property. Respectfully submitted, BRT PROPERTIES, INC. ~ck ~tanleY, Jr., Pre~dent HIGHWAY MOTORS, INC. By Tl~mas w. Mohr, P~sident llen F. Goodlatte Glenn, Flippin, Feldmann & Darby 200 First Campbell Square P. O. Box 2887 Roanoke, Virginia 24001 (703) 224-8018 Counsel for Petitioners 3 ROAD ~,. oA~ i53.88 ~ 98.34 2?8.3O (.,kj 130.00 -- -- 1550O ...... ,z~- SCHEDULE 5(b) LEGAL DESCRIPTION CITY OF ROANOKE, VIRGINIA PARCEL A BEGINNING at Corner No. 1 being an iron pipe on the westerly side of Hollins Road, N.E., said BEGINNING POINT being S. 1© 12' E. 47 feet from the point of intersection of the westerly side of Hollins Road, N.E. with the southerly side of Missouri Avenue, N.E.; thence leaving the above described BEGINNING POINT and continuing along the westerly side of Hollins Road, N.E., S. 1° 12' E. 215 feet to Corner No. 2 at the northeast corner of the Walter F. Fisher, Sr. property of record in the Clerk's Office of the Hustings Court for the City of Roanoke, Virginia, in Deed Book 840, page 273; thence with the northerly line of the aforesaid Fisher property and leaving the westerly side of Hollins Road, N.E. and following an existing fence line, N. 89° 55 ' W. 228.37 feet to an iron pin at Corner No. 3; thence with the westerly line of the aforementioned Fisher property S 31° 46' W. passing the southwest corner of the Fisher property at 92.4 feet and continuing along the northerly side of Indiana Avenue, N.E., in all a total distance of 131 feet to an iron pipe at Corner No. 4, on the northerly side of the aforementioned Indiana Avenue; thence with the same S. 87© 01' W. 310.85 feet to an iron pipe at Corner No. 5 on the easterly side of the N. & W. Railway Co's. Shenandoah Valley Division Right-of-Way; thence with the same, N. 4° 35' E. 416.84 feet to an iron pipe at Corner No. 6 on the southerly side of Missouri Avenue, N.E.; thence with the same, S. 87° 20' E. 287.93 feet to Corner No. 7; thence leaving the southerly side of Missouri Avenue, N.E. and with the westerly line of the Sallie E. Howell 0.31 acre tract, S. 2© 40' W. 46.88 feet to Corner No. 8; thence with the southerly line of the aforementioned Howell property, S. 87° 20' E. 284.55 feet to the PLACE OF BEGINNING; and containing 4.28 acres, and being designated as Roanoke City Official Lot Appraisal Number 311-15-01 and 03; and, BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed of assumption dated May 1, 1980 from the Industrial Development Authority of the City of Roanoke, Virginia of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1457, page 379. PARCEL B BEGINNING at an iron pipe at the point of intersection of the westerly side of Hollins Road, N. E. with the southerly side of Missouri Avenue, N. E.; thence leaving the above described BEGINNING POINT and continuing along the westerly side of Hollins Road, N. E., S. 1° 12' E. 47 feet to a point; thence leaving the westerly side of Hollins Road, and along the northerly line of the Hansbrough Heirs property N. 87© 20' W. 284.55 feet to a point; thence N. 2© 40' E. 46.88 feet to a point on the southerly side of Missouri Avenue, N. E.; thence with the same, S. 87© 20' E. 280.82 feet to the PLACE OF BEGINNING, and containing 0.31 acre, and being designated as Roanoke City Official Lot Appraisal Number 311-15-02 as shown on a plat of survey filed with a deed dated May 1, 1952, from John T. Hansbrough, et al. to Mildred E. Goff; and BEING Parcel 1 of the property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed dated May 10, 1961 from Homer B. Shropshire, unmarried, of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1095, page 270. PARCEL C BEGINNING at the southwest corner of Hollins Road (formerly Main Street) and Indiana Avenue; thence with Hollins Road, S. 00° 05' W. 125 feet to a 10-foot alley; thence with said alley N. 89© 55' W. 40 feet to a point; thence N. 00© 05' E. 125 feet to Indiana Avenue; thence with same S. 89° 55' E. 40 feet to the place of BEGINNING and being Lot #9, Block #37, according to the Map of Deanwood Terrace, made by Smith, Bradford & Co., Engineers, on the 22nd day of June, 1918, reference to which is hereby made; and BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated, a Virginia corporation, by deed from Virginia L. Wright, widow, dated September 27, 1963 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1144, page 332. PARCEL D BEGINNING at an iron pin at the northwest corner of Lot 1, Block 37, Map of Deanwood Terrace, of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and at the southeast corner of Indiana Avenue, N. E., 30 ft. wide, and 8th St., N. E. formerly Ontario St., 50 ft. wide; thence with the southerly side of Indiana Ave., N. 86° -56' E., 80.32 ft. to an iron pin; thence N. 31° 46' E., 25.66 ft. to an iron pin on the southerly side of Indiana Ave., 40 ft. wide; thence with the same, S. 89° 55' E., 226.33 ft. to a point; thence leaving Indiana Ave. and with the westerly line of Lot 9, S. 0° 05' W., 125.0 ft. to a point on the northerly side of a 10 ft. width alley; thence with the same, N. 89° 55' W., 320.00 ft. to a point on the easterly side of 8th St., N.E.; thence with the same, N. 0° 05' E., 98.75 ft. to the Place of BEGINNING and being Lots 1 thru 8, inclusive, Block 37, Map of Deanwood Terrace, and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL E BEGINNING at the southwest corner of Lot 10, Block 37, Map of Deanwood Terrace, of record in the Clerk's Office of the Hustings Court for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and at the northeast corner of Mohawk Ave., N.E., formerly Florida Ave. and 8th St., N.E., formerly Ontario St., 50 ft. wide; thence with the easterly side of 8th St., N. 00-05' E., 125.00 ft. to a point; thence with the southerly side of a 10 ft. width alley, S. 890-55' E., 280.00 ft. to an iron pin; thence leaving the 10 ft. width alley and with the westerly line of Lot 17, S. 0° -05' W., 125.00 ft. to an iron pin on the northerly side of Mohawk Ave., N.E.; thence with the same, N. 890-55' W., 280.0 ft. to the Place of BEGINNING and being Lots 10 through 16, inclusive, Block 37, Map of Deanwood Terrace and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL F BEGINNING at an iron pin being the northeast corner of Lot 11, Block 38, Deanwood Terrace, at the southwest corner of Indiana Ave., N.E., 30 ft. wide, and 8th St., N.E., formerly Ontario St., 50 ft. wide, thence with the westerly side of 8th St., S. 0o-05' W., 121.0 ft. to a point; thence with the northerly side of a 10 ft. width alley, N. 890-55' W., 205.63 ft. to a point on the easterly right of way line of the Norfolk and Western Railway Shenandoah Division, 66 ft. wide; thence with the same, N. 4°-33'-30'' E., 110.50 ft. to an iron pin corner on the southerly side of Indiana Ave., N.E. at its westerly terminus; thence with the southerly line of the same, N. 86°-56' E., 197.31 ft. to the Place of BEGINNING AND BEING ALL OF Lots 7 thru 11, inclusive, Block 38, Map of Deanwood Terrace of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1159, page 355. PARCEL G BEGINNING at an iron pin at the southeast corner of Lot 16, Block 38, Map of Deanwood Terrace of record in the Clerk's Office of the Hustings Court (now Circuit Court) for the City of Roanoke, Virginia, in Deed Book 474, Page 233, at the northwest corner of Mohawk Ave., N.E., formerly Florida Ave., 50 ft. wide and 8th St., N.E., formerly Ontario St., 50 ft. wide; thence with the northerly side of Mohawk Ave., N. 89°- 55' W. 214.24 ft. to an iron pin on the east right of way line of the Norfolk and Western Railway Shenandoah Division, 66 ft. wide; thence with the same, N. 40-33'-30'' E., 100.30 4 ft. to a point; thence with the southerly side of a 10 ft. width alley, S. 890-55' E., 206.41 ft. to a point on the west side of-8th St.; thence with the same, S. 0o-05' W., 100.00 ft. to the Place of Beginning and being Lots 12 through 16, inclusive, Block 38, Map of Deanwood Terrace and being shown on plat prepared by C. B. Malcolm and Son, Engineers, dated May 27, 1964; and BEING a portion of the same property conveyed to Blue Ridge Transfer Company, Incorporated by deed from Susie G. Horton, widow, et al. by deed dated June 29, 1964 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1159, page 355. PARCEL H BEGINNING at a point at the northwest corner of Florida Avenue, N. E. and the Hollins Road, N.E., formerly ole Ninth Street, thence leaving Hollins Road and with the northerly side of Florida Avenue, N. E. 50' wide, S. 89° 55' W. 80 feet to a point; thence leaving Florida Avenue and with the division line between Lots 16 and 17, N. 0© 05' E. 125.0 feet to a point on the southerly side of a 10 ft. width alley; thence continuing along the southerly side of the aforesaid alley S. 89© 55' E. 80 feet to a point on the westerly side of the Hollins Road, N. E. 50 feet wide; thence continuing along the westerly side of Hollins Road, S. 0© 5' W. 125 feet to the place of BEGINNING, and being all of Lots 17 and 18, Block 37, Deanwood Terrace Map, of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 474, page 233, and as shown on plat made by C. B. Malcolm & Son, S. C. E., dated June 21, 1955; and BEING the same property conveyed to Blue Ridge Transfer Co., Inc. by deed dated, July 31, 1967 from Pauline W. Beckner Nester and Ralph Lee Nester of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 1220, page 697. PARCEL I Ail that. interest of Blue Ridge Transfer Company, Incorporated, in and to the streets and alleys abutting the above-referenced tracts, including, but not limited to the -streets and alleys vacated and abandoned by the following Ordinances of the City Council of the City of Roanoke, Virginia: 1. No. 15816, dated June 8, 1964 of record in Deed Book 1158, page 337; 2. No. 17893, dated December 26, 1967 of record in Deed Book 1230, page 308; and 3. No. 18233, dated July 15, 1968 of record Deed Book 1241, page 131. PARCEL J BEGINNING at a point on the west side of Fincastle Road on Main Street, corner to the land formerly owned by J. A. Hansbrough; thence with the said Hansbrough line, N. 89© 55' W. 228.37 feet to a point; thence S. 31© 46' W. 92.4 feet to Indiana Avenue; thence along Indiana Avenue, S. 89© 55' E. 276.90 feet to Main Street, on Fincastle Road; thence with the same, N. 00© 5' E. 78.62 feet to the place of beginning, being a small parcel of land shown on the northwest corner of Deanwood Terrace Map; and BEING the same property conveyed to Blue Ridge Transfer Company, Incorporated from John W. Stanley, Jr. and Patricia B. Stanley by deed dated February 4, 1965 of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1172, page 222. 7 Tax Map Number 3060701 3060713 3040401 3111305 3111306 3111414 Name and Address Blue Ridge Transfer Co., Inc. P. O. Box 13447 Roanoke, Virginia 24034 Firebaugh, Roy E. Fkebaugh, OlaM. 2220Hollins Road, N.E. Roanoke, Vkginia 24012 Berglund Chevrolet, Inc. P. O. Box 12608 Roanoke, Virginia 24027 Reisterstown Exchange c/o Steven M. Cooper 201 N. Charles Street//1501 Baltimore, Maryland 21201 Calvin W.&Mary C. Powers Theodore J.&Judy P. Su~on P. O. Box 12068 Roanoke, Virginia 24022 Blue Ridge Trans~r Co.,Inc. P. O. Box 13447 Roanoke, Virginia 24034 Last Current Zoning Classification RM1 RM1 MH 3040801 3041207 3040901 3060714 3060715 3060901 John R. Newbill 3024 Maywood Road, S.W. Roanoke, Virginia 24014 City ofRoanokeRedevelopment and Housing Authority P. O. Box 6359 Roanoke, Virginia 24017 John W.&Betty S. Marfin c/oMartin Transport Co. 822 Connecticut Avenue, N.E. Roanoke, Virginia 24012 Michael R. Shrader Route 1, Box 430 Hardy, Virginia 24101 E. C. Peters and Joann S. Mott 3524 Old Mountain Road, N.E. Roanoke, Virginia 24019 Helen C. Reed 901 Mohawk Avenue, N.E. Roanoke, Virginia 24012 LM RM1 RM1 RM1 2 3060913 3111416 3060501 Kenneth D. McCauley David L. Bratton 5251 Westheimer Suite 975 Houston, Texas 77056 Coy and Elva B. Bowling 1028 Goodland Drive, N.E. Roanoke, Virginia 24012 Blue Ridge Transfer Co., Inc. P. O. Box 13447 Roanoke, Virginia 24034 RM1 3 / I NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, July 6, 1994, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from BRT Properties, Inc., and Highway Motors, Inc, represented by Maryellen F. Goodlatte, that property located at 1814 Hollins Road, N.E., more specifically described as Official Tax Nos. 3111501, 3111502, 3040101, 3040420, 3040407 through 3040416, inclusive, 3040502 through 3040519, inclusive, and vacated portions of streets and alleys contiguous thereto, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Office of Community Planning, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, June 21, 1994, and Tuesday, June 28, 1994. Please bill[: Maryellen F. Goodlatte Glenn, Flippin, Feldmann & Darby 200 First Campbell Square P. O. Box 2887 Roanoke, VA 24001 224-8118 Please send affidavit of publication to: Office of Community Planning Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 ~T~) THE CITY CLERK OF THE CITY OF ROANOKE, V~R~,QINtTk;--:, '.,!/ r' -: ' PERTAINING TO THE REZONING REQUEST OF: Request from BRT Properties, Inc. and Highway Motors, Inc., rezoning of tax nos. 3111501, 3111502, 3040101, 3040420, ) 3040407-3040416, inclusive, 3040502-3040519, inclusive, )AFFIDAVIT and vacated portions of streets and alleys contiguous ) thereto, from HM to LM, conditional ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of the City of Roanoke Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1- 341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 27th day of June, 1994, notices of a public hearing to be held on the 6th day of July, 1994, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel 3060701 3111414 3060501 3060713 Owner, Agent or Occupant Blue Ridge Transfer Co., Inc. Roy E and Ola M. Firebaugh 3040401 Berglund Chevrolet, Inc. 3111305 3111306 3040801 Reistertown Exchange cio Steven Cooper Calvin W. and Mary C. Powers Theodore J. and Judy P. Sutton John R. Newbill 3041207 3040901 3060714 City of Roanoke Redevelopment and Housing Authority John W. and Betty S. Martin c/0 Martin Transport Michael R. Shrader 3060715 E. C. Peters and Joann S. Mott 3060901 Helen C. Reed 306O913 Kenneth D. McCauley David L. Bratton Address P. O. Box 13447 Roanoke, VA 24034 2220 Hollins Road, NE Roanoke, VA 24012 P.O. Box 12608 Roanoke, VA 24027 201 N. Charles Street,//1501 Baltimore, MD 21201 P. O. Box 12068 Roanoke, VA 24022 3024 Maywood Road, SW Roanoke, VA 24014 P. O. Box 6359 Roanoke, VA 24017 822 Connecticut Avenue, NE Ronaoke, VA 24012 Route 1, Box 430 Hardy, VA 24101 3524 Old Mountain Road, NE Roanoke, VA 24019 901 Mohawk Avenue, NE Roanoke, VA 24012 1908 Burma Road Salem, VA 24153 '3i11416 Coy and Elva B. Bowling M~ace Franklin 1028 Goodland Drive, NE Roanoke, VA 24012 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 27th day of June, 1994. My Commission Expires: Not~ public July 15, 1994 Mr. Earl D. Dillon Treasurer Hollins Road North Civic League 931 Monticello Avenue, N. E. Roanoke, Virginia 24012-5357 Mr. Richard Hendrick Vice-President Hollins Road North Civic League 933 Missouri Avenue, N. E. Roanoke, Virginia 24012 Gentlemen: I wish to acknowledge receipt of your communication advising of the Hollins Road North Civic League's concurrence in the proposed rezoning of property located at 1814 Hollins Road, N. E., from HM, Heavy Manufacturing District, to LM, Light Manufacturing District. Please be assured that a copy of your communication has been forwarded to the Mayor and Members of Roanoke City Council for their information. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: se Misc. 7/11/94 Council HOLLINS ROAD NORTH CIVIC LEAGUE OUR AIM IS MAKING THINGS BETTER FOR US AND OUR CITY ESTABLISHED JUNE 1991 A RECEIVSD JUN 3 0 1994 UAYOR'S OFFICE Earl D. Dillon 931 Monticello Ave Ne Roanoke, VA 24012-5357 ELECTED OFFICERS - PRESIDENT - VICE PRESIDENT - SECRETARY - TREASURER VARIOUS APPOINTED OFFICERS AND COMMITTEES DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 August 23, 1994 Ms. Elizabeth P. Edwards 2801 Holbrook Avenue Bessemer, Alabama 35020 Mr. Abie Pullins 3002 Lorraine Road, N. W. Roanoke, Virginia 24017 Dear Ms. Edwards and Mr. Pullins: It was with sorrow that we learned of the passing of your brother, Jerry, on Thursday, August 18, 1994. On behalf of the Members of the Roanoke City Council, I would like to express deepest sympathy and condolences. Jerry was a fine young man, a respected member of the "City Family", and I know that he will be greatly missed by the members of his family, his many friends and his co-workers. Please know that our thoughts and prayers are with you during this difficult time. Best regards. Sincerely, Mayor DAB: sm pc: Members of City Council MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 24, 1994 File #67-304 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, August 22, 1994, Council Member McCadden requested a report on the feasibility of continuing the City's Midnight Basketball Program year round. Sincerely, Pti.~..~.-- Mary F. Parker, CMC/AAE City Clerk MFP: sm