HomeMy WebLinkAboutCouncil Actions 07-25-94MCCADDEN
32123
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
July 25, 1994
10:00 a.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. Council Member Wyatt was
absent.
The Invocation was delivered by The Reverend H. Kelly Dampeer, Sr.,
Pastor, Oakland Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
Recognition of special guests from Opole, Poland.
ANNOUNCEMENTS:
A special meeting of Roanoke City Council and the Roanoke City
School Board will be held at 12:00 noon in Room 306, Municipal
North.
e
C-1
C-2
C-3
CONSENT AGENDA
(APPROVED 6-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File//15-110-132
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
Qualification of Claude N. Smith as a member of the Roanoke
Regional Airport Commission for a term ending March 9, 1998.
RECOMMENDED ACTION: Receive and file.
File//9-15-110
Qualification of LaVerne B. Dillon as a member of the Virginia
Western Community College Board for a term of four years ending June 30,
1998.
RECOMMENDED ACTION: Receive and file.
File #15-110-467
2
C-4
Qualification of Rochelle S. Nolan as a member of the Roanoke Public
Library Board for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-323
C-5
Qualification of Kenneth L. Prickitt as a member of the Economic
Development Commission for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-450
A report of the City Manager requesting that Council convene in
Executive Session to discuss specific legal matters requiting the provision of
legal advice by counsel, being the terms and conditions of an economic
development contract, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended.
File #132-450
A report of the City Manager requesting that Council convene in
Executive Session to discuss the expansion of an existing business when no
previous announcement has been made of the business' interest in expanding
in the community, pursuant to Section 2.1-3a.a.(A)(5), Code of Virginia
(1950), as amended.
File #132-450
REGULAR AGENDA
I-~.ARING OF CITIZENS UPON PUBLIC MATFERS:
None.
4. PETmONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
3
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the Capital Improvement Program.
(15 minutes)
Received and filed.
File #27-32-53-57-102-192-217-237-268-277-331-450°
467-468-514
ITEMS RECOMMENDED FOR ACTION:
o
A report recommending authorization for the purchase of a
surety bond on behalf of the City for the City Nursing Home
Patient Fund Account.
Adopted Resolution No. 32123-072594. (6-0)
File g44-53-58-72
A report recommending payment of $500,000.00 to the Roanoke
Valley Convention and Visitors Bureau, and execution of an
agreement with the Bureau for the express purpose of increasing
tourism in Roanoke and assisting in the marketing of the new
Conference Center of Roanoke.
Adopted Resolution No. 32124-072594. (6-0)
File g60-247-293-336-450
A report recommending execution of an agreement with the
Commonwealth of Virginia, Department of Emergency Services,
to continue funding for participation in a Level III Regional
Hazardous Materials Response Team for a period of two years
beginning July 1, 1994.
Adopted Resolution No. 32125-072594. (6-0)
File g9-70-77-188
4
e
A report recommending acceptance of a state grant award, in the
amount of $36,577.00, from the Virginia Department of Youth
and Family Services to provide for continuation of coordinated
planning and program implementation of the Office on Youth;
and appropriation and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 32126-072594 and Resolution
No. 32127-072594. (6-0)
File g60-72-236-304
A report recommending acceptance of the lowest responsible
bids submitted by Magic City Ford, in the amount of
$27,290.28, and Map Enterprises, Inc., in the amount of
$25,418.00, for providing one new truck cab/chassis and utility
body with aerial lift and generator, for use by the Traffic
Engineering Department; and appropriation of funds in
connection therewith.
WITHDRAWN.
File g20-183-27-361-472
b. DIRECTOR OF FINANCE:
A financial report for the month of June, 1994.
Received and filed.
File #1-109
5
c. CITY ATTORNEY:
A report recommending certain amendments to the Code of the
City of Roanoke (1979), as amended, to provide for public
opening of construction bids before designees of the City
Manager, and to provide that the City Manager shall report to
City Council with respect to bids in excess of $15,000.00 rather
than $10,000.00.
Adopted Ordinance No. 32128-072594. (6-0)
File g24-110-132-183-497
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
ae
Ordinance No. 32092, on second reading, authorizing the lease of a
portion of the first floor space in the building located at 101 Church
Avenue within the City for renovation as commercial or office space;
and authorizing the appropriate City officials to execute a Lease
Agreement therefor.
Adopted Ordinance No. 32092-072594. (6-0)
File #124-166-181
be
Ordinance No. 32120, on second reading, authorizing the lease of
certain City-owned property to Jared and Donna Green, upon certain
terms and conditions.
Adopted Ordinance No. 32120-072594. (6-0)
File g9-58-166-468-514
6
Ce
Ordinance No. 32121, on second reading, granting revocable license
for the construction of certain building appendages encroaching over
and into the right-of-way of First Street, S. W., located at the First
Street entrance to the First Federal Building, Official Tax No. 1012301,
upon certain terms and conditions.
Adopted Ordinance No. 32121-072594. (6-0)
File #166-169-514
d. A Resolution memorializing the late John Will Creasy.
Adopted Resolution No. 32129-072594. (6-0)
File #80-110-230-249-367
ee
A Resolution recognizing the outstanding athletic achievements of
Dominick Millner, recent graduate of William Fleming High School.
Deferred until the next regular meeting of Council to be held on
August 8, 1994.
File #80-304-467
9. MOTIONS AND MISCELLANEOUS BUSINF3S:
ao
Inquiries and/or comments by the Mayor and Members of City
Council.
The City Manager was requested to report to Council within 60 days
with regard to establishment of a downtown small business incubator
to develop entrepreneurial skills.
File g277-450
be
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
7
10. OTHER HEAR~GS OF CITIZENS: None.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Reappointed Samuel A. Garrison, Ill, as a member of the Special Events
Committee.
File #15-110-317
Appointed The Honorable Marsha Compton Fielder as a member of the Fifth
Planning District Commission.
File//15-110-200-326
Appointed Allison R. Baird to the Youth Services Citizen Board.
File #15-110-304
Recessed at 11:50 a.m.
Reconvened at in Executive Session at 1:45 p.m.
CERTIFICATION OF EXECUTIVE SESSION.
(6-0)
8
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
REOE V
· J U L ! 8 !99
MAYOR'S O~--:P'~; ::
TO:
FROM:
DATE:
SUBJECT:
Joyce Sink, Executive Secretary
M. Michelle Bon6', Public Information Officer
July 18, 1994
Possible Recognition of Guests From Poland
Jim Ritchie has asked me to contact the Mayor's Office to see if the Mayor
would be able to recognize to visiting officials from Poland at the City Council meeting
on Monday, July 25. They are visiting the Roanoke Valley as part of a Manager-to-
Manager Exchange Program. It would be nice if we could present them with some
type of gift from the Mayor and City Council.
All of the information I have about them, as well as a schedule of what they will
see and do during their two-day visit with the City of Roanoke, is detailed in the
attached memo.
Please let me know if there is any other information I need to provide. I have
asked for a resume or vita, but have not been able to get either one. Thanks in
advancel
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
July 25, 1994
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #9-15-110
The Honorable Bob Johnson, Chairperson
Roanoke Regional Airport Commission
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Mr. Johnson:
This is to advise you that Claude N. Smith has qualified as a member of the Roanoke
Regional Airport Commission for a term ending March 9, 1998.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: sm
pc:
Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport
Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Claude N. Smith, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Regional Airport Commission for a term ending March 9, 1998, according to the best
of my ability. So help me God.
Subscribed and sworn to before me this / /¢.~g day of
1994.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #15-110-467
Dr. Charles L. Downs, President
Virginia Western Community College
3095 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Downs:
This is to advise you that LaVerne B. Dillon has qualified as a member of the Virginia
Western Community College Board for a term of four years ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/~AE
City Clerk
MFP: sm
pc:
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, LaVeme B. Dillon, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the Virginia Western Community College Board for a term of four years ending June 30, 1998,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this I It'--b-~ day of ~J-~.j
1994.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #15-110-323
Dr. Frank J. Eastburn, Chairperson
Roanoke Public Library Board
1810 Denniston Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Eastburn:
This is to advise you that Rochelle S. Nolan has qualified as a member of the Roanoke
Public Library Board for a term of three years ending June 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc.'
M. Emily Keyser, Acting City Librarian
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rochelle S. Nolan, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the Roanoke Public Library Board for a term of three years ending June 30, 1997, according
to the best of my ability. So help me God.
Subscribed and sworn to before me this t/~'~- day of '-J~%. 1994.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #15-110-450
J. Granger Macfarlane, Chairperson
Economic Development Commission
P. O. Box 201
Roanoke, Virginia 24002
Dear Mr. Macfarlane:
This is to advise you that Kenneth L. Prickitt has qualified as a member of the
Economic Development Commission for a term of three years ending June 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kenneth L. Prickitt, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the Economic Development Commission for a term of three years ending June 30, 1997,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this/~'7~day of ~ 1994.
ARTHUR B. CRUSH, III, CLERK
/
, DEPUTY CLERK
July 25, 1994
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss specific legal matters requiring the provision of legal
advice by counsel being the terms and conditions of an economic
development contract pursuant to Section 2.1-344(A)(7), Code of
Virginia (1950), as amended.
WRH/lsc
cc:
Very truly yours,
W. Robert Herbert
City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark. Director of Public Works
Phillip F. Sparks, Acting Chief, Economic Development
Mary F. Parker, City Clerk
July 25, 1994
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss the expansion of an existing business when no previous
announcement has been made of the business' interest in expanding
in the community, pursuant to S2.1-344(A)(5), Code of Virginia
(1950), as amended.
Very truly yours,.. .
W. Robert Herbert
City Manager
WRH/lsc
CC:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Phillip F. Sparks, Acting Chief, Economic Development
Mary F. Parker, City Clerk
Roanoke, Virginia
July 25, 1994
Honorable Mayor and City Council
Roanoke, VA
Dear Members of Council:
Please reserve space on Council's agenda on Monday, July 25, 1994,
for a Briefing on the Capital Improvement Program.
Respectfully submitted,
W. Robert Herbert
City Manager
W~:mp
cc: City Attorney
Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32123-072594.
A RESOLUTION authorizing the City Manager to execute the
necessary documents to purchase a surety bond on behalf of the City
for the Patient Fund Account at the City Nursing Home, upon certain
terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager and the City Clerk are hereby authorized to execute
and attest, respectively, in form approved by the City Attorney,
the necessary documents to purchase a surety bond on behalf of the
City for the Patient Fund Account at the City Nursing Home, upon
certain terms and conditions as set forth in the report to this
Council dated July 25, 1994.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
July 25, lgg4
Dear Members of Council:
SUBJECT: ROANO~ CITY IIURSING HOME PATIEN~ FUND SECIIRITY ASSURANCE
I. BACI[GROUND
II.
III.
'I"be Patient Fund Account is a bank account opened by the
Roanoke City Nursing Home on behalf of the residents. The Roanoke
City Nursing Home deposits the residents' personal funds in this
account which is separate from all Nursing Home operating accounts
and other accounts, as defined in the Code of Federal Regulation CFR
483.10, Paragraph C, Line 3. The Nursing Home deposits and
withdraws money from this account for individual residents at their
request and for their personal use.
A surety bond covering the Patient Fund Account is required by the
Federal Health Care Financing Administration, as defined in the Code
of Federal Regulation, 42 CFR 483.10, Paragraph C, Line 7, which
states, "The facility must purchase a surety bond, or otherwise
provide assurance satisfactory to the Secretary, to assure the
security of all personal funds of residents deposited with the
facility". The surety bond is a mechanism by which the residents'
personal funds will be replaced if the funds are lost due to
negligent or willful misconduct by the Nursing Home or its
employees. The surety bond requires that the City must indemnify
the Surety Company by reimbursing them for any expense the company
incurs fulfilling the obligations of this surety bond.
CURRENT SITUATION
An audit was performed by the Commonwealth of Virginia, Department
of Medical Assistance Services at the Roanoke City Nursing Home on
August 12, 1993. The audit found that the City did not have a
surety bond to cover the Patient Fund Account.
A. Legal
B. Cost
ALTERNATr~S
A. Council authorize the City Manager to purchase a surety bond for the
Patient Fund Account on behalf of the City in the amount of $32,000,
Honorable Mayor and City Council
Page 2
approximately 25% above the $25,000 presently in the patient fund
account. This precludes the necessity of buying a new bond if the
account rises a few percent in value.
1. Legal - this alternative ensures City compliance with regulations
of the Federal Health Care Financing Administration.
2. Cost of the surety bond is $320.00 per year, and funding is
available in the Nursing Home budget.
B. Council not authorize the City Manager to purchase a surety bond.
1. Legal - this alternative does not ensure City compliance with
regulations of the Federal Health Care Financing Administration.
Cost - possible cost repercussions could be the loss of Medicaid
Funds earmarked for the City of Roanoke Nursing Home. Medicaid
funding is in excess of $500,000 annually.
Council authorize the City Manager to purchase a $32,000 surety bond, at
a cost of $320.00, on the behalf of the City for the Patient Fund Account
at the City Nursing Home.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:eb
MARY F. PARKER, CMC/AAE
City ~Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
July 29, 1994
File #60-247-293-336-450
SANDRA H. EAKIN
Deputy City Clerk
Martha A. Mackey
Executive Director
l~oanoke Valley Convention and
Visitor's Bureau
114 Market Street, S. W.
Roanoke, Virginia 24011
Dear Ms. Mackey:
I am enclosing copy of Resolution No. 32124-072594 authorizing an agreement with
the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing
tourism and assisting in marketing the Conference Center of Roanoke, for a term of
one year, unless sooner terminated in accordance with the provisions of the
agreement, in an amount not to exceed $500,000.00. Resolution No. 32124-072594 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
July 25, 1994.
Sincerely,
City Clerk
MFP: sm
Enc.
pc:
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32124-072594.
A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and
Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley and assisting in
marketing the Conference Center of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, an agreement with the Roanoke Valley Convention and
Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions
of the agreement, for the purpose of increasing tourism and assisting in marketing of the Conference
Center of Roanoke, all as more particularly set forth in the City manager's report to this Council dated
July 25, 1994.
2. The contract amount authorized by this resolution shall not exceed $500,000 without
further Council authorization.
3. Said agreement shall be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Council Members:
Subject:
July 25, 1994
Roanoke Valley Convention and Visitors Bureau
I. BACKGROUND:
II
III.
Ao
City Council voted to appropriate $500,000 to the Roanoke Valley Convention
and Visitors Bureau (RVCVB) for FY 94/95.
Bo
City Council requests assistance from the RVCVB in marketing and selling
Roanoke and desires assurance that the funds will be used for these purposes.
City Administration has negotiated an agreement (attached) with the RVCVB
to assure that the City's funds be used for these purposes.
CURRENT SITUATION:
Ao
RVCVB has submitted, for approval by the City Manager, a budget setting
forth the anticipated expenditures of City funds involved.
A. Funding for RVCVB.
C. Economic Development.
ALTERNATIVES:
City Council authorize the payment of $500,000 to the RVCVP and authorize
the City Manager to execute an agreement which provides for a term of one
year with RVCVB for the express purpose of increasing tourism in Roanoke
and to assist in the marketing of the new Conference Center of Roanoke.
1. F_u. nfling is available in the Fiscal Year 1994/95 General Fund budget.
Council Members
July 25, 1994
Page 2
Vo
IJmiag would allow the City to make its first installment to RVCVB by
the last day of July, 1994 as provided for in the proposed agreement.
3. Economic Development would be enhanced.
City Council not approve the payment or not authorize the City Manager to
execute an agreement with the RVCVB for the express purpose of marketing
the Conference Center of Roanoke.
1. Funding of the RVCVB would be jeopardized.
Timing would not allow the City to make its first installment to
RVCVB by the last day of July, 1994 as provided for in the proposed
agreement.
o
Economic Development would be negatively impacted due to lack of
marketing and promotional activity.
RECOMMENDATION:
City Council authorize the payment of $500,000 to the RVCVB and authorize the City
Manager to execute an agreement which provides for a term of one year with RVCVB
for the express purpose of increasing tourism in Roanoke and assisting in the
marketing of the new Conference Center of Roanoke.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/BJW:kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
Acting Director, Hotel Roanoke Conference Center Commission
THIS AGREEMENT, made this ...~t? day of June, 1994, by and between the
ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized
under the laws of the Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF
ROANOKE, a political subdivision of the Commonwealth of Virginia (hereinafter "City").
WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING
ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting
destination for Convention and Leisure travel;
WHEREAS, the City is the largest contributor and with its concentration of hotels,
convention facilities, shopping, dining and attractions, realizes enhancement of its tax
revenues as a result of the RVCVB marketing efforts;
WHEREAS, the City desires to render aid and provide support to the RVCVB to assist
in the promotion of the Roanoke Valley as a destination or meeting site for Visitors including
tourists, conventions and meeting groups, special event visitors and commercial travelers;
WHEREAS, the City desires to donate $500,000 for the express purpose of increasing
tourism activities;
WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to
increase the revenue enhancement derived from tourism activity;
WHEREAS, the City is requesting assistance from RVCVB in marketing the new
Hotel Roanoke Conference Center; and
WHEREAS, the City desires to assure that its donation of funds be used for these
purposes.
Therefore, in consideration of the mutual promises hereinafter set forth, the parties do
hereby agree as follows:
1. Term. The term of this Agreement shall be for one year, commencing July 1,
1994 and ending on June 30, 1995.
2. Services. Funds made available to RVCVB by the City will be applied to provide
additional services resulting directly or indirectly in income producing activities, including but
not limited to:
(a)
(b)
(c)
(d)
(e)
(0
(g)
(h)
(i)
Direct sales programs.
Sales promotions.
Servicing conventions.
Marketing/communications.
Identify product need (new and improved facility and attractions).
Coordination with other City and Civic agencies and businesses
involved in the growth of the Roanoke Valley.
Staff and mn a Visitors' Center.
Promote and sell the Roanoke Valley as a convention and tourist
destination.
Implement an advertising campaign for the Conference Center of
Roanoke. The RVCVB shall use only the attached advertisement to
fulfill this service. Any proposed change in the content of the attached
advertisement shall be submitted to the Acting Director of the Hotel
Roanoke Conference Center Commission for approval.
3. Work Pro,am/Budget. No later than July 18, 1994, the RVCVB shall submit
to the City Manager for approval a work program, marketing plan and budget setting forth in
reasonable detail the activities planned for the year and the anticipated expenditures of City
funds involved. The marketing plan shall be in sufficient detail as to determine the strategy
RVCVB will be pursuing in promoting and selling the Roanoke Valley as a destination for
group meetings, i.e. conferences and conventions as well as tourists. The City Manager shall
approve or otherwise respond to the proposed work program, marketing plan and budget no
later than July 25, 1994 in order that any necessary modifications be settled upon before July
31, 1994. Monthly reports outlining progress on convention sales, tourism activities and
groups booked, bus tour activity, bookings and other information as deemed to be necessary
shall be submitted by the RVCVB to the City's Chief of Economic Development. The lack of
any written response by the City's Chief of Economic Development within ten (10) days of
receipt of each monthly report, requesting redirection of efforts or noting "sub par
performance," will denote satisfaction with RVCVB efforts.
4. Funding. The City agrees to provide funding to RVCVB in the amount of Five
Hundred Thousand Dollars ($500,000.00). Sixty Thousand Dollars ($60,000.00) of this
amount shall be used to provide the service set forth in 2(i), above. Any additional
expenditures for the services set forth in 2(i) shall be subject to the approval of the Roanoke
Valley Convention and Visitors Bureau Board of Directors. The total amount shall be paid
quarterly in equal payments of One Hundred Twenty-Five Thousand Dollars ($125,000.00)
on or before the last day of July 1994, and first day of September 1994, December 1994 and
March 1995.
5. ~Sa.l~qa~ltzafdi~. It is understood that RVCVB may from time to time contract
with firms and individuals for the acquisition of goods or services in the furtherance of the
activities contemplated by this Agreement. RVCVB shall not enter into any contract relating
to activities contemplated by this Agreement or involving the expenditure of funds provided
to RVCVB by the City under this Agreement, where the amount of such contract is $5,000 or
more, without written authorization of the City Manager unless the nature of the goods or
services to be acquired were disclosed in the work program or annual plan and budget
submitted for the year.
6. Books and Records, Audits. RVCVB shall keep accurate books and records.
Both monthly P&L and Income Statements as well as an audited financial statement shall be
made available to the City upon request. Additionally, RVCVB shall make such books and
records available to the Municipal Auditor of the City or other independent auditor selected
by the City during its regular office hours.
7. Contacts with Prospective Client~. As specified in paragraph 3, the RVCVB
shall inform the City's Chief of Economic Development on a regular basis of work in
progress at the RVCVB. A representative from the City shall have the fight to be present at
any formal bid presentations made to potential group meeting business.
8. Board of Directors. Upon the execution of this Agreement, City Council shall
appoint one of its members and one other person as members of the Board of Directors of the
RVCVB; such appointees shall have full voting rights and privileges during the term of this
Agreement and shall serve on the Board at the pleasure of City Council. In addition, the City
Manager, the City's Chief of Economic Development, the Chairman of the Hotel Roanoke
Conference Center Commission or his designee, and the Chairman of the Roanoke Civic
Center Commission shall be ex-officio members of the Board, with full voting rights and
privileges during the term of this Agreement.
9. ~. Each party shall indemnify and hold harmless the other party,
its officers, agents and employees, from any and all claims, legal actions and judgements
advanced against it or its officers, agents or employees, and for expenses it may incur in this
regard, arising out of the other's negligent acts or omissions, with respect to carrying out this
Agreement.
10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement
a policy or policies of comprehensive general liability insurance with an insurance company
or companies licensed to do business in Virginia, which policy or policies shall provide
coverage with respect t'o claims arising out of the subject matter of this Agreement. The
amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain and
maintain during the life of this Agreement Directors and Officers Liability insurance in the
amount of $1,000,000 per occurrence providing coverage including defense costs, with respect
to claims arising out of the subject matter of this Agreement. As a claims made policy,
RVCVB shall maintain continuity of coverage for at least three years past the end of this
Agreement.
11. ~,~galllgnI. Neither the City nor RVCVB may assign its rights or obligation~
hereunder without the prior written consent of the other.
12. Notices. Any notices required by the terms of this Agreement shall be deemed
to have been given when delivered in person to or deposited in the U.S. mail, postage
(a) If to the City:
prepaid, addressed:
City Manager
City of Roanoke
Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, Virginia 24011
If to the RVCVB:
President
Roanoke Valley Convention and Visitors Bureau
Marketplace Center
114 Market Street
Roanoke, Virginia 24011
5
or at such other address as each party may designate for itself by giving at least five (5) days
prior written notice.
13. Termination. The City may terminate this Agreement at any time if RVCVB
applies funds paid to RVCVB by the City for any purpose other than the purposes
contemplated by this Agreement, provided that reasonable notice and opportunity to cure shall
first be afforded. Upon termination of this contract, the number of City representative on the
Board of Directors of RVCVB shall be reduced to two (2). In such event, the City Manager
shall designate the City's representatives to remain on the Board or in the event the City
Manager does not so designate within 14 days of termination of the contract, the President of
RVCVB shall make the designation.
To witness the agreements contained above, the City and the RVCVB have caused this
contract to be executed and sealed by their respective officers.
City of Roanoke
By:
Title:
Roanoke VSey~onvention and Visitors Bureau
By: /~~/~ ~t~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church. Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #9-70-77-188
Addison E. Slayton, Jr.
State Coordinator
Virginia Department
of Emergency Services
310 Turner Road
Richmond, Virginia 23225
Randolph M. Smith
City Manager
City of Salem
P. O. Box 869
Salem, Virginia 24153
Gentlemen:
I am enclosing copy of Resolution No. 32125-072594 authorizing an agreement between
the City and the Commonwealth of Virginia Department of Emergency Services to
provide for continuation of the Regional Hazardous Materials Response Team for a
term of two years beginning July 1, 1994, with the option to terminate upon 30 days
written notice; and further authorizing the City of Roanoke to join with the City of
Salem to continue the Level III Regional Response Team. Resolution No. 32125-
072594 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, July 25, 1994.
Sincerely,
Mary F. Parker, CMC/-AAE
City Clerk
MFP: sm
Enc.
pc:
James D. Holloway, Chief, Technological Hazards B ranch, Virginia Department
of Emergency Services, 310 Turner Road, Richmond, Virginia 23225-6491
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32125-072594.
A RESOLUTION authorizing an agreement between the City and the Commonwealth of
Virginia Department of Emergency Services to provide for the continuation of the Regional
Hazardous Materials Response Team.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is hereby authorized, for and on behalf
of the City, to enter into a written agreement with the Commonwealth of Virginia Department of
Emergency Services for a term of two years commencing July 1, 1994, with the option to terminate
upon thirty (30) days written notice. The agreement shall authorize the City to join with the City of
Salem to continue the Level III Regional Response Team.
2. The agreement shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
'94 .'i!1_15 ?!:17~i
Roanoke, Virginia
July 25, 1994
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Regional Hazardous Materials Response Team Agreement
BACKGROUND
Ao
July 1992 City Council authorized the City Manager to enter into a two-
year agreement with the Commonwealth of Virginia Department of
Emergency Services (VDES) to continue furnishing a Level III Regional
Hazardous Material Response Team and respond to calls, at the request of
VDES, within a designated region of the State. A Level III response is
defined as a technical response to spills or releases of any classification of
hazardous materials or extremely hazardous substances requiring the use
of special protective clothing and equipment. Also, responders must be
trained to a Hazardous Materials Technical level or greater.
Bo
Roanoke Valley has been identified by the Virginia Department of
Emergency Services (VDES) as being at high risk for accidents involving
hazardous materials due to the high volume of chemicals being transported
through the City on the interstate and state highway systems, the railroad
and the regional airport. In addition, twenty-five (25) companies are
physically located within the City which manufacture, store or transport
extremely hazardous substances which fall under the SARA Title III
reporting requirements.
Co
Current Roanoke Valley Regional Ha?_axdous Materials Response Team
consists of firefighters from Roanoke City and City of Salem who have
been trained to respond to hazardous materials incidents.
D. Response history for the last two fiscal years is as follows:
FY 92-93:8 responses. FY 93-94:26 responses.
(July 1, 1992 - June 30, 1994)
The Honorable Mayor and Members of City Council
July 25, 1994
Page 2
II.
CURRENT SITUATION
Regional Hazardous Materials Response Team Agreement expires June 30,
1994. Virginia Department of Emergency Services has agreed that the
Agreement will remain in full force until renewed by Roanoke City
Council.
Bo
Virginia Department of Emergency Services has requested that a new
agreement be entered into beginning July 1, 1994 for a two-year period.
Roanoke City and the City of Salem will comprise the regional team and
will respond to all Level III incidents within the regional boundaries from
Lexington to Bristol (east to west) and Bath County to Danville (north to
south). Roanoke City and the City of Salem have renewed a standard
mutual aid agreement. This agreement is renewed biannually to correspond
with regional agreement dates and lists all operations and objectives to be
followed during an incident.
The City staff has determined that Level III response capability should be
maintained due to the identified high risk status for hazardous materials
incidents in the boundaries of the City and that participation in a Regional
Response Team program would be the most cost effective approach for the
City as noted in Section IV, Alternatives B & C of this report.
City Council approval and authorization to enter into such an agreement is
required if the City wishes to participate in this "Regional Response Team".
Terms of the proposed Agreement define City and State responsibilities,
response procedures, line of authority, reimbursement procedures, insurance
and legal responsibilities and a termination clause.
Members of Roanoke City Fire Department will continue to participate in
State-sponsored Level III Hazardous Materials training.
He
The City Attorney's Office has been involved in the development of the
proposed agreement between the City and the State Department of
Emergency Services.
The Honorable Mayor and Members of City Council
July 25, 1994
Page 3
III. ISSUES
IV.
A. Public Safety.
B. Funding.
C. Liability.
ALTERNATIVES
City Council authorize the City Manager to enter into an agreement with
VDES for a "Regional Hazardous Materials Response Team" for two years
beginning July 1, 1994.
1. Public Safety
a. Level of Service will be maintained at a Level III response.
2. Funding
State Funding in the amount of $30,000 for program
maintenance and up to $18,000 for required annual physical.q
for team members is estimated for this two-year agreement.
All salaries, wages, and expenses incurred during a VDES
authorized Level III response will be directly reimbursed to
the City. This includes all call-backs necessary to maintain
a minimum staff for fire suppression and for Level III calls
within the City.
3. Liability
Commonwealth of Virginia will provide liability insurance
coverage for the Regional Response Team, and will assume
responsibility for any and all foreseeable acts or omissions
arising out of or occurring during responses under this
agreement.
Roanoke City personnel will be deemed to be agents of the
State during all Level III responses.
The Honorable Mayor and Members of City Council
July 25, 1994
Page 4
Ce
The Commonwealth of Virginia will provide legal
representation for the City or its employees at no cost for
any legal matter resulting from a Regional Response Team
activity.
The Commonwealth of Virginia will provide payment for
vehicle damage up to $1,000. If a third party is involved in
an accident and is at fault, collection will be attempted by
the City from the third party.
City Council not authorize the City Manager to enter into an agreement
with VDES for a "Regional Response Team" and the City provide Level III
only within its boundaries.
1. Public Safety
Level of service would be limited as the City would provide
its own response to Level III incidents. The closest regional
response team, providing additional support, would be at
least 2.5 hours from Roanoke at Harrisonburg, Henrico, or
Bristol, Virginia. The City of Roanoke would no longer be
a leader in the region providing this service.
2. Funding
Level III service must be funded entirely by the City. Fiscal
Year 94-95 budget does not provide funds to maintain a
Level III response capability.
The City would not receive maintenance funding totaling
$30,000, reimbursement for cost of annual team members'
physical examinations, reimbursement of expenses incurred
during response, cost of medical monitoring for personnel,
state share of Workman's Compensation or training costs.
3. Liability
Roanoke City would not receive liability insurance
protection, legal representation and other advantages which
The Honorable Mayor and Members of City Council
July 25, 1994
Page 5
:S
RECOMMENDATION
City Council concur with Alternative "A" and authorize the City Manager
to enter into an agreement with the Commonwealth of Virginia, Department
of Emergency Services to participate in a Regional Hazardous Materials
Response Team for a period of two (2) years beginning July 1, 1994 with
the option to terminate upon thirty (30) days written notice. This agreement
shall be in a form approved by the City Attorney.
W. Robert Herbert
City Manager
CC:
City Attorney
Director of Finance
Director of Public Safety
Fire Chief
Deputy Chief, Training & Safety
Manager, Emergency Services
LEVEl., !II llAZARDOUS MATERIADS EMERGE '
................... NCY RESPONSE AGREEMENT
THIS AGREEMENT, made this day of , 1994, by and
between the Commonwealth of Virginia, Department of Emergency Services (VDES), and tile
City of Roanoke, a political subdivision in the Commonwealth of Virginia, and part of the
composite team known as the Roanoke Valley Hazardous Materials Response Team.
WHEREAS, there exists within the Commonwealth of Virginia a potential for serious
accidents; and
WtlEREAS, the public health, safety, and welfare may be threatened as a result of these
incidents involving hazardous materials; and
WHEREAS, the Coordinator of tile Virginia Department of Emergency Services is
authorized by Virginia Code Section 44-146.36 to enter into agreements with political subdivisions
to provide hazardous materials emergency response within a specific geographical area of the
Conlnlonweallh; and
WHEREAS, tile City of Roanoke has eslablished a ltazardous Materials Response "Fearn,
trained and equipped to safely operate at hazardous materials incidents; and
WItEREAS, lhe City of Roanoke and VDES desire to enhance tile Commonweallh's
program to protect the environment and tile health, safely, and welfare of tile people of lhe
Commonwealth from lhe dangers and polenlial dangers of accidents and incidenls involving
hazardous materials by entering into a cost-sharing agreement for tile City of Roanoke provide
hazardous materials emergency response as part of the Roanoke Valley Hazardons Materials
Response Team in the City of Roanoke and selected jurisdictions within tile Commonwealth of
Virginia.
NOW THEREFORE WITNESSETtl TIIAT, for ,'md in consideration of tile promises and
of the mutual covenants herein contained, the City of Roanoke and VDES agree as follows:
1. DEFINITIONS: The terms set forth below shall have the following meanings tmless the
context clearly requires otherwise:
A. Level !!I Response - Response to an iucident involving hazardous materials by the
Roanoke Hazardous Materials Team at the request of VDES or by notification front the
City of Roanoke to VDES of a team response to such an incident. Such response begins
when either VDES or the City of Roanoke makes the required notification, and terminates
after the response team returns to and is ready for service at their home base.
B. Level III Training - Training in hazardous materials emergency response including, bt~t
not limited to, the following subject areas: First Responder-Awareness, First Responder-
Operations, Hazardous Materials Technician, Chemistry of Hazardous Materials, and
Advm~ced ttazatdous Materials Coutrol. (The last two courses are required for a Specialist
certification.) Radiological response is not mandatory, but is highly recommended.
C. Team: City of Roanoke Fire Department ltazardous Materials Response Team.
D. Hazardous Materials: Hazardous materials as defined in Virginia Code Section 44-146.34.
E. Certification: VDES will certify all team members under the provisions of U.S. OSHA
29 CFR 1910.120 (q). Individ,als can be certified as Technician and/or Specialist. To
oblain a Technician certificate, the member must have completed Hazardous Materials
First Responder-Awareness, ttazardous Materials First Responder-Operations, and the
ltaz,'u'dous Materials Technician course. To obtain a Specialist certificale, the individual
must meet tile Technician standards, plus complete Chemistry of Hazardous Materials,
Advaneed Leak Intervention or equivalent VDF_S course, and Team Functions or equivalent VDES
cotlrse.
_RESPONSIBILITIF_,S OF THI~ CITY OF ROANOKE:
A. Tile City of Roanoke agrees Io maintain Level III training proficiency for all team
members by having them take, as a minimum, 24 hours of continuing education annually
and participate in annual drills or exercises developed or sponsored by VDE$.
B. The City of Roanoke agrees to provide:
(I) A grot~p of 24 persons with Level I!I training. As a goal, tile Roanoke Valley
Regional Response Team will slrive to have a minimum of 35 percent of the
members having a Specialist cerlificate. In addition, only personnel cerlified for tile
position in which they will perform will be dispatched on VDES responses.
(2) Necessary response vehicles and equipment with adequale garaging, storage, and
maintenance thereof, in accordance with reasonable safety and operating standards.
(3) Team response 24 hours per day, seven days per week, at the request of VDES,
within 30 minutes of nolification. SEE APPENDIX A.
(4) Access to team equipment and to learn Iraining records by lhe VDES regional
Hazardot~s Materials Officer (lIMO) during normal business hours, by appointment
only. A roster of team personnel will be furnished to tile lIMO on a semi-annual
basis.
(5) Records to VDES for previously conducted baseline medical examinations for all
team members and leaders, ~pon written request.
(6) To VDE$ within ten working days following the close of an incident, an ilemized
written statement of the expenses inct~rred for a Level III response, inch~ding:
3
a. Salaries, wages, fringe benefit costs of response personnel, and other expenses
incurred during a response. Porlal-to~portal time, plus three hours for equipment
cleannp are authorized. Wages and fringe benefits will be paid at tile following
rates: fire fighters, $ 16.00 per hour; officers, $ 20.00 per hour. These rates
will be renegotialed when Ihis agreement lerm is concluded.
b. All salaries and wages associated with eMi-back personnel.
c. Costs of repair and replacement of supplies consumed or damaged during a
response, excluding vehicles.
d. Equipment rale as follows:
ttAZ MAT TRUCK
SPECIAL SERVICE UNITS
PUMPER
AUTOMOBILES, PICKUPS,
CRASH TRUCKS, UTILITY
UTILITY VEHICLES,
AMBULANCES, ETC.
$100 per (lay (minimum charge per response)
$50 per day (minimum charge per response)
$125 per clay Oninimum charge per response)
$20 each per day or $.24 per mile, whichever
is larger
C. For the life of this agreement, tile Roanoke Valley Team will maintain, with VDES
financial assistance, a minimnm Level Ill response equipment inventory as specified in
APPENDIX B attached hereto. In addition, an inventory of team eql, ipment will be
furnished annually to VDES HMO assigned to tile team.
D. The City of Roanoke agrees to comply with Virginia Standards for General Industry, as
fimnd in 29 CFR 1910, and in particular the regulations found in 29 CFR Part 1910. 120
t_ta~zardmLs Wa~.ency Response.
3. R_ESPONSIBILITIES OF VDES~:
A. VDF~S agrees to provide:
(l) Fnnding within tile constraints of lhe budget authorized by tile General Assembly,
to pay tile cost of equipment required to complele and maintain tile minimum Level
Ill inventory as specified by VDES in APPENDIX B hereto.
(2) All required Level Ill training. If training is held outside Ihe City of Roanoke, cost
of travel and per diem for each member will be paid.
(3) Workers' compen.~tion coverage for response lean] members injured or who become
ill during or as a result of a Level Ill response in accordance with tile Workers'
Compensation Act.
(4) A VDES lIMO on scene at Level Ill re.~ponses, whether within or oulside lhe Cily
of Roanoke. The VDES lIMO will provide technical advice and equipment and act
as liaison to the local agency requesting assislance if outside the City of Roanoke.
B. VDF_~S shall request Level Ill response team assistance in accordance with the procedures
set forth in APPENDIX A.
C. VD,ES shall reimburse directly to tile City of Roanoke all eligible expenses incurred during
a VDES-aulhorized Level ill response, wilhin 60 days following receipt of an itemized
slalement of expenses. See APPENDIX C.
D. VDES agrees Io pay the cost of annual medical moniloring of team personnel dependent
npon lhe constrainls of tile badger anlhorized by tile Virginia General Assembly. In
addition, VDES agrees to pay all costs associaled with examination and treatment,
including, but not limiled to, hospital costs for illness or injnry suspected of being caused
or aclually caused by expos,re Io hazardous materials as a result of Level 111 response
5
aclivities, within 60 clays fi~llowing receipt of an itemized statement of costs.
E. VDES agrees to pay (the Roanoke Valley Response Team) up to $1,000 annually Io
support drills and/or exercises involving the filll team.
F. VDES agrees to pay the City of Roanoke actual cost of damage, tip to $ 1,000, for each
vehicle that is damaged as a result of a VDES~authorized response. This is the maximum
VDE._R will pay for any one vehicle, regardless of the amount of damage. If a third parly
ix involved in an accident and ix at fault, collection will be attempted by the City of
Roanoke from tile third party before VDES will reimburse.
O. VDE$ agrees to pay all payments necessary to bring response learn members within the
plan created under Virginia Code Section 2.1-5126. g for protection against liability for
damages and the provision of legal defense against claims for such damages.
.USEOF VDES~ FUN_DS: All fimds reimbursed to or passed through the City of Roanoke
from VDF~S pursuant to this agreement shall be used only to provide for hazardous materials
response program expenses, and shall not be used to supplant or replace fimds for any other
program or activity.
REFUSAL TO. RF_~POND: The City of Roanoke reserves the right to refuse to respond to
a VDF_~ request for Level Ill response if the learn is already committed to other emergency
activities.
6. SERVICE AREA' See APPENDIX D.
7. TE..__~RMINATION.: This agreement may be terminated by either party upon 30 clays' written
nolJce lhereof to tile other party.
6
8. AMENDMENTS: This agreement may be amended in writing and by mntual agreement of
all parlies.
9. Notwithstanding anything to the contrary contained in this agreement, equipment purchased
during this agreement shall become the property of tire City of Roanoke after this agreement
terminates.
10. This agreement shall not preempt any existing mutual aid agreement (written or verbal) now
in effect by tire City of Roanoke.
I i. If at any time during lite term of this agreement the .Code of Virginia is changed in any way
to diminish or aller lite authority of lhe local fire chief at any h,'~.ardous malerials incident, this
12.
13.
agreement may be terminated.
-ANNUAL.APPROPRIATION:
team's local governing authority.
This agreement is subject to annual appropriations by the
In addition, this agreement is subject to appropriations and
budget constraints authorized by tire Virginia General Assembly.
_.DURATION OF CONTRACT: This conlract is to be in effect beginning Jnly l, 1994, and
will expire June 30, 1996.
7
IN WITNESS WttEREOF, the parties have ca.sed this agreement to be execttled by the
following ~lt~ly a.thorized persons:
VIRGINIA I)EPARTI~IENT OF EMERGENCY SERVICES
BY:
TITLE: Slale Coor~litlator
DATE:
CITY OF ROANOKE
BY:
TITLE:
DATE:
APPENDIX A
RE,qPONSE PROCEDURF.~g
There are two basic scennrios for a l.evel !!! response requiring a regional leant: an
incident outside the jurisdictions of a regional response learn, and art incident wilhin their
jurisdictions. With these two possibilities, cerlain ground rules must be applied before a state
Level 111 response is authorized and, subsequently, a regional response team dispalehed and
reimbursement m~thorizecl. Response procedures are:
1. Virginia Department of Emergency ,Services (VDES) is notified of the incident.
2. VDF. S regional ltazardous Materials Officer (lIMO) for lite jurisdiction involved is contacted
and, in turn, contacts the calling party.
3. The regional VDES HMO, in coordination with lhe affected jurisdiction, declares a Level I!I
response.
4. VDES HMO responds along with the regional Level III team.
For a l..evel III incident wilhin a response team's home jurisdiction, the notification process
is the same as above. VDES will respond with the team and treat lite inciclent as a level III
response.
LINE OF AUTttORITY:
i. When the Roanoke Valley Regional Response Team is activated, the team will report to the
local fire chief or the chief's designee having jurisdiction.
The Roanoke Valley Regional Response Team Leader shall maintain operational authority over
the response team members. The learn leader shall, in conjunction with lhe VDES lIMO,
determine the number of response team personnel required at the incident scene.
The VI)ES lIMO will determine lite number of personnel required during the initial response
phase of an incident.
3. In the event there are conflicts in mnnagement decisions between tile local authority, tile
VDF. S lIMO, and the regional response team leader, or if tile VDES HMO initiates or fails
to initiate any action or decision that would jeopardize lhe safety of the regional hazardous
materials personnel or equipment, Ihe regional response team leader shall have the aulhority
to terminate the regional response and return to their locality. There shall be no recourse
against the regional hazardous materials learn leader, the regional hazardous materials team
personnel, or tile City of Roanoke.
STAG.ES OF RESPONSE:
Other than for an investigative response, the City of Roanoke shall make the sole
determination of manpower and eqnlpment resources necessary to provide a response based on
information received from VDES or other sources.
INVESTIGATIVE RESPONSE:
There are times when a VDES lIMO is not immediately available to respond to a
jurisdiction when requested to investigate a possible hazardous materials incident. In this case,
tile Cily of Roanoke will be requested to dispalch a maximum of three hazardons malerials learn
members to perform an investigative response. On scene the team members will be asked to
evaluate the problem and report back to the VDES lIMO. Once all of tile information is gathered,
tile HMO will make the decision to elevate the response or direct whatever action is necessary to
mitigate the problem. The City of Roanoke will be reimbursed at tile normal rate for an
investigative response.
APPENDIX B
MINIMUM EQUIPMENT LIST FOR TIIE
ROANOKE VALLEY IIAZARDOUS MATERIALS RESPONSE TEAM
CHRIS MANUAL (LATEST EDITION) {HAZCFIEM DATA}
MERCK INDEX, I lTM EDITION
EMERGENCY ACTION GUIDES, ASSOCIATION OF AMERICAN RA~ROADS,
CURRENT THROUGH 1993
EMERGENCY HANDLING OF HAZARDOUS MATERIALS IN SURFACE
TRANSPORTATION, ASSOCIATION OF AMERICAN RAILROADS, 1992 EDITION
FIRE PROTECTION GUIDE ON HAZARDOUS MATERIALS, NFPA, l0TM EDITION
MSDS's, GENIUM CORP., CURRENT THROUGH 1993
DOT EMERGENCY RESPONSE GUIDEBOOK, 1993 ED[TION
FARM CHEMICALS HANDBOOK, MEISTER PUBLISHING, 1993 EDITION
AGRO-CHEM/CAL DIRECTORY AND HAZARD RESPONSE HANDBOOK, 1992
REVISION
NIOSH POCKET GUIDE TO CHEMICAL HAZARDS, 1990 EDITION
GATX TANK CAR MANUAL, GATX, 5TM EDITION
HAWLEY's CONDENSED CHEMICAL DICTIONARY, SA)( & LEWIS, 12TM
EDITION
HANDBOOK OF TOXIC AND HAZARDOUS CHEMICALS AND CARCINOGENS,
SITTIG, 3'-~ EDITION
TLV GUIDEBOOK, ACGIH, 1992-1993 EDITION
GUIDELINES FOR SELECTION OF CHEMICAL PROTECTIVE CLOTHING,
ACGIH, 3't" EDITION
QUICK SELECTION GUIDE TO CHEMICAL PROTECTIVE CLOTHING,
FORSBERG, 1989 EDITION
MATHESON GAS DATA BOOK, MATHESON, 6TM EDITION
EFFECTS OF EXPOSURE TO TOXIC GASES' FIRST AID AND MEDICAL
TREATMENT, 3'" EDITION
HAZARDOUS MATERIALS INJURIES, STUTZ, 3~ EDITION
EMERGENCY CARE FOR HAZARDOUS MATERIALS EXPOSURE, BRONSTEIN,
1988 EDITION
CLINICAL TOXICOLOGY OF COMMERCIAL PRODUCTS, WILLIAMS &
WILKENS, 5TM EDITION
DANGEROUS PROPERTIES OF INDUSTRIAL MATERIALS, SAX, 8TM EDITION
{NOTE' Latest available edition of listed reference sources shall take precedence over
listed editions. }
Revised 4/94
DETECTION/MONITORING EOUIPMENT
COMBINATION METER: COMBUSTIBLE GAS/O:/TOXIC GAS, I EA.
COMBUSTIBLE GAS INDICATOR (DESTRUCTIVE TESTING TYPE), ! EA.
COLORMETRIC INDICATING TUBE KIT WITH APPROPRIATE TUBES FOR
IDENTIFICATION WITH UNKNOWNS MATRIX, I BOX EA., PLUS THE
FOLLOWING TUBES (I BOX EA.):
ACRYLONITRILE 0.5/a,
AMMONIA 0.5 %/a,
CHLORINE 0.2/a,
CYANIDE 2/a,
DIETHYL ETHER 100/a,
ETHYLENE OXIDE l/a,
FORMALDEHYDE 0.5/a,
HYDROCHLORIC ACID l/a,
HYDROCYANIC ACID 2/a,
HYDROGEN SULPHIDE 2la,
MERCURY VAPOR 0. l/b
PETROLEUM HYDROCARBONS 100la,
SULFUR DIOXIDE 0.5la,
WATER VAPOUR 0.1,
ANY ADDITIONAL TUBES DEEMED NECESSARY FOR RESPONSE AREA.
PHOTO-IONIZATION DETECTOR (OPTIONAL)
pH PAPER, 2 ROLLS
WATER FINDING TEST PAPER, 2 ROLLS
RADIATION MONITORING EQUIPMENT:
CDV-TI5 (GAMMA) SURVEY METER, I EA.
- CDV-700 (BETA/GAMMA) SURVEY METER, I EA.
- LUDLUM 14C (ALPHA/BETA/GAMMA) SURVEY METER, I EA.
- CDV-138 POCKET DOSIMETER (0-200 mR), 8 EA.
CDV-742 POCKET DOSIMETER (0-200 R), 8 EA.
CDV-750 POCKET DOSIMETER CHARGER, I EA.
PESTICIDE SCREENING KIT, ! EA.
PCB TEST KITS:
- Cl.,OR-N-SOIL, 2 EA.
- CLOR-N-OIL 50, 2 EA.
- CLOR-N-OIL 500, 2 EA.
CLOR-D-TECT 1000, 2 EA.
LEAK DETECTORS (SOAP SOLUTION, AMMONIUM HYDROXIDE, ETC.)
pH METER
GASOLINE FINDING PASTE, I EA.
WATER FINDING PASTE, I EA.
GAUGING STICK, I EA.
CHEMICAL SPILL CLASSIFIER KIT, I EA.
WASTE WATER CLASSIFIER KIT, 1 EA.
B-2
Revised 4/94
SAMPLING EOUIPMENT
DRUM THIEVES, 6EA.
COLIWASSA TUBES, 6 EA.
SCOOPS, 6 EA.
TROWELS, 6 EA.
SAMPLE/ARS:
- 4 OZ. WIDE MOUTH, WITH LIDS, I CASE
- 8 OZ. WIDE MOUTH, WITH LIDS, I CASE
GLASS PIPETTES WITH ASPIRATION BULB, 6 EA.
PLASTIC PIPE'II'ES, 6 EA.
SYRINGES, 10ce, 6 EA.
TWEEZERS, PLASTIC, 6 EA.
SQUIRT BOTTLE, SMALL, 2 EA.
SQUIRT BOTTLE, LARGE, 2 EA.
DISTILLED WATER, I QT.
13-3
Revised 4/94
PERSONAL PROTECTIVE EOUIPMENT
SCBA, 60 MINUTE, 8 EA.
SCBA SPARE CYLINDERS, 8 EA.
TURNOUT GEAR, 8 COMPLETE SETS
BUTYL ENCAPSULATING SUITS, 4 EA., (OPTIONAL LEVEL II-E)
VITON ENCAPSULATING SUITS, 4 EA., (OPTIONAL LEVEL II-E)
LIMITED USE FULL COVERAGE SUITS, ACCEPTABLE TYPES INCLUDE:
SARANEX, BARRICADE, CHEMREL MAX, LIFE GUARD RESPONDER, MSA
BLUE MAX, ETC., MINIMUM OF 3 TYPES, 6 OF EACH TYPE
PVC COVERALLS WITH HOOD, 12 EA.
LIMITED USE COVERALLS WITH HOOD AND BOOTIES, ACCEPTABLE TYPES
INCLUDE: SARANEX, PE COATED, BARRICADE, CHEMREL MAX, LIFE
GUARD RESPONDER, ETC., MINIMUM OF 3 TYPES, 6 OF EACH TYPE
VITON GLOVES, HEAVYWEIGHT, 12 PAIR
BUTYL GLOVES, HEAVYWEIGHT, 12 PAIR
NITRILE GLOVES, HEAVYWEIGHT, 12 PAIR
PVC GLOVES, HEAVYWEIGHT, 12 PAIR
NEOPRENE GLOVES, HEAVYWEIGHT, 12 PAIR
NATURAL RUBBER GLOVES, HEAVYWEIGHT, 12 PAIR
LATEX GLOVES, HEAVYWEIGHT, 12 PAIR
PVA GLOVES, 6 PAIR
NORTH SILVER SHIELD GLOVES, I PACK
BEST N-DEX NITRILE UNDERGLOVES, I BOX, 100/BOX
THERMAL PROTECTIVE GLOVES, 4 PAIR
LEATHER WORK GLOVES, 12 PAIR, NOT FIREFIGH~R TYPE
PVC BOOTS, 12 PAIR
BUTYL OVERBOOTS, 8 PAIR
LATEX OVERBOOTS, 12 PAIR
NEOPRENE OVERBOOTS, 12 PAIR
SARANEX BOOTIES, 24 PAIR
POLYETHYLENE COATED BOOTIES, 24 PAIR
HARD HATS, 15 EA.
DUCT TAPE, 10 ROLLS
SPLASII GOGGLES, 6 PAIR
3/4 LENGTH FIREBOOTS OR FISHING WADERS, 6 PAIR
Revised 4/94
SHOVELS, ROUND POINT, 2 EA.
SHOVELS, SQUARE POINT, 2 EA.
SHOVELS, SCOOP, NON-SPARKING, 2 EA.
PIKE POLE, 8', 1 EA.
PICK-HEAD AXE, ! EA.
FLAT-HEAD AXE, I EA.
HALIGAN BAR, 1 EA.
STREET BROOMS, 2 EA.
PLUMBER WRENCH, CHAIN TYPE, I EA.
BOLT CUTTERS, 36', ! EA.
BUNG WRENCH, NON-SPARKING, I EA.
BUNG WRENCH, STANDARD, I EA.
DRUM UPENDER, I EA.
DRUM TRUCK, I EA.
DRUM SLING, I EA.
ROTARY TRANSFER PUMP, PETROLEUM TYPE, I EA.
DRUM PUMP, ACID COMPATIBLE, I EA.
TOOL KIT, STANDARD, I EA.
TOOL KIT, NON-SPARKING, ! EA.
WRECKING BAR, 24", I EA.
KNIFE, COMMON, 3 [/8" BLADE, I EA.
KNIFE PUTTY, 2" X 4", I EA.
MALLET, 4 LB., I EA.
SLEDGE HAMMER, I EA.
FENCE POST DRIVER, I EA.
ROPE, I/2", 1130', I EA.
FLOOR SQUEEGEES, 2 EA.
AIR DRILL, I EA.
HOLE SAWS, 3"- 5", 2 EA.
AIR REGULATOR FOR SCBA CYLINDER, I EA.
AIR HOSE, 50', WITH CONNECTORS
PIPE WRENCHES:
- 36", ! EA.
24", I EA.
8", I EA.
B-5
Revised 4/94
LEAK AND SPILL CONTROL EOUIPMENT
CHLORINE A KIT, I EA.
CHLORINE B KIT, I EA.
CHLORINE C KIT, I EA., (OPTIONAL LEVEL Il-E)
EDWARDS/CROMWELL REPAIR KIT, 'A" - OR EQUAL ASSORTED EQUIPMENT
EDWARDS/CROMWELL REPAIR KIT, 'B" - OR EQUAL ASSORTED EQUIPMENT
EDWARDS/CROMWELL REPAIR KIT, 'C' - OR EQUAL ASSORTED EQUIPMENT
EDWARDS/CROMWELL REPAIR KIT, ' D' - OR EQUAL ASSORTED EQUIPMENT
ASSORTED EPOXY AND LATEX SEALANTS
ASSORTED CLAMPS, PLUGS, AND PATCH ITEMS
TAPER PLUGS, WOODEN, SIZES 1" - 6', I EA.
DOME CLAMPS, 6 EA.
FILTER FENCE COMPONENTS:
- FENCING, 4' X I00', ! ROLL
- FENCE POSTS, 6', 18 EA.
- TIE WIRE, I ROLL OR (PLASTIC CABLE TIES, 50 EACH)
MATERIALS FOR UNDERFLOW DAMS:
PVC PIPE, 4' X 3', 6 EA.
PVC PIPE, 6' X 3', 6 EA.
ABSORBENT BOOMS, 8" X 10', 24 BOOMS
ABSORBENT PADS, 17" X 19", 500 PADS
ABSORBENT PARTICULATE, 10 BAGS
CLAY TYPE ABSORBENT, 15 BAGS
OTHER ABSORBENTS AS NEEDED
PARTICULATE ABSORBENT SKIMMER, I EACH
SODA ASH, 100 LBS.
PLUG 'N DIKE, 5 GALLON CONTAINER, DRY TYPE, OR EQUIVALENT
UNIVERSAL TYPE FOAM, 50 GALLONS
NECESSARY FOAM NOZZLE AND EQUIPMENT
B-6
Revised 4/94
DECONTAMINATION EOUIPMENT
DECON SHOWER
TRAFFIC CONES, 10 EA.
BRUSHES, SHORT HANDLE, 6 EA.
BRUSHES, LONG HANDLE, 6 EA.
5/8" GARDEN HOSE, 50' SECTIONS, 4 EA.
POLYETHYLENE SHEETING, 20' X 100', I ROLL
GARDEN HOSE NOZZLES, 4 EA.
CONTAINMENT POOLS, 12 EA.
5-GALLON BUCKETS, 3 EA.
55-GALLON PLASTIC BAGS, 24 EA.
I 1/2" NSFT FEMALE TO 5/8" GARDEN HOSE ADAPTOR, 2 EA.
5/8" PIPE THREAD MANIFOLD, I EA.
5/8" GATED WYE, 2 EA.
20 LBS. TSP
20 LBS. DETERGENT
10 LBS. SODIUM BICARB
ADDITIONAL CLEANING SOLUTIONS/NEUTRALIZERS AS NECESSARY
HAND OPERATED DIAPHRAGM PUMP (i.e. GUZZLER PUMP), 2 EA.
GARDEN SPRAYERS, 2.5 GAL, 3 EA.
B-7
Revised 4/94
SAFETY EOUIPMENT
TRAUMA-TYPE FIRST AID KIT, ! EA.
EMERGENCY EYE WASH, I EA.
FIRE BLANKETS, 2 EA.
TIMER OR STOPWATCH, I EA.
SAFETY HARNESS WITH RETRIEVAL ROPES, 2 EA.
20 LB. ABC FIRE EXTINGUISHER, ! EA.
CLASS "D' FIRE EX-I'INGUISHER, I EA.
MEGAPHONE, I EA.
HANDLIGHTS, EXPLOSIVE PROOF, 12 EA. ,.
PORTABLE LIGHTS, EXPLOSIVE PROOF, 4 EA.
BANNER TAPE, 4 ROLLS
COPPER GROUNDING RODS, 3/4" X 4' (MIN. LENGTH), 3 EA.
GROUNDING CABLES, POINT-TYPE CLAMP ONE END, ALLIGATOR CLAMP
ONE END, !/8" STAINLESS STEEL (UNINSULATED), 50' MINIMUM, 2 EA.
BONDING CABLES, POINT-TYPE CLAMPS ON BOTH ENDS, 1/8" STAINLESS
STEEL (UNINSULATED), 50' MINIMUM, 2 EA.
OHM METER, INTRINSICALLY SAFE
__I_I_I~_~5_C._E L L A N E O U S EOUIPMENT
OVERPACK DRUMS, QUAD PACK, (85 GAL., 55 GAL., 30 GAL., 8 GAL.),
2 SETS
POLY OVERPACK DRUMS, 2 EA., 85 GAL.
POLY LAB PACK, 20 GAL., 2 EA. -
ASSORTED BUNG CAPS
ELECTRIC CORD REELS, 12/3 WIRE, 200'
WEATHER KIT {CAPABLE OF MEASURING TEMPERATURE, WIND SPEED AND
DIRECTION, AND RELATIVE HUMIDITY}
BINOCULARS, 2 EA.
CAMERA, 35 mm WITH FLASH, TELEPHOTO LENS
COMMAND VESTS, 8 EA.
OFFICE SUPPLY KIT (NOTEPADS, PENCILS, ETC.)
GENERATOR OF SOME TYPE (FOR MISC. POWER TOOLS AND LIGHTS)
_COMMUNICATION E__Q_U I P M E N__T_
MULTI-CHANNEL PORTABLES WITH CHARGERS, 8 EA.
VEHICLE MOUNTED RADIOS, AS REQUIRED
IN-SUIT COMMUNICATION DEVICES, 4 EA.,
CELLULAR TELEPHONE
FAX MACHINE (MUST CAPABLE OF FIELD USE)
VHF RADIO, COMPATIBLE WITH VDES/MUTUAL AID FREQUENCIES
B-8 Revised
4/94
APPENDIX C
REIMBURSEMENT PROCEI)URES
o
These procedures apply regardless of where the incident occurs in Virginia. Level 111
jurisdictions will not be penalized if a Level I!I response is required within their jurisdiction and
will be reimbursed fi~r the response.
Reimbursement procedures for regional Level III teams are:
I. Payment of salary and wages, expenses (meals, lodging, etc.) for hazardous materials learn
members responding from the Level !!! jurisdiction. Portal-to-porlal time will apply. A total
of three hours in-house equipment cleant,p time will be allowed for personnel involved in the
response and also costs associated with call-back personnel.
Payment for or resupply of expendable malerials used during the incident.
Payment for or replacement of nonexpendable ilems (suils, air packs, cie.) damaged beyond
economical repair. A slalement from lhe City of Rom~oke will be required documenting extent
of damage, lenglh of time in use, anti condilion of ilem at time of damage.
Payment for repair of nonexpendable ilems.
Payment of workers' compensation claims.
Payment for vehicle insurance ded,ctible only 0'P to $1,000) if the vehicle is involved in nn
acciden~ on a Level 111 response. If a third parly is involved in an incident and is at fault,
collection will be attempted by the City of Roanoke from the third party before VDES will
reimburse.
VDES will accept an itemized statement, with all responding personnel listed, plus all
equipment and vehicles used, verified by Ihe VDES regional HMO, from the Level III jurisdiction
and will provide direct reimbursement to the individual jurisdictions. Payment will be made
wilhin 60 days after receipt of the verified bill at the VDES Richmond office.
AI'PENI)IX !)
RESPONSE AREA FOR
R()AN()KE VALLEY llAZARDOUS I~IATERIAI~$ RESPONSE TEAM
Roanoke Cotmly
Roanoke (~ily
Salem Cily
Franklin Courtly
Alleghany Cotmly
Balh Cotmly
llenry (Smnty (wesl of Roule 220)
Floyd Com~ly
Rockbridge (~ounly (soulh of 1-6d/I-81 inlerchange)
Bolefourt ('ounly
Campbell (Totally
Bedfi~rd Com~ly
Bedfi~rd City
Pnlrick Courtly
(~raig (.kmnly
Appomallox ¢~ounly
Vinlon Town
Marfinsville ('ily
Covinglon Cily
Clifton Forge (;ily
l.yncldmrg Cily
Buena Visla Cily
Monlgomery Courtly (east of Roule 460 west to Blacksburg east on 1-81 and Route 8)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of July, 1994.
No. 32126-072594.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Grant and General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Grant and General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Grant Fund
AmDroDriation~
Health and Welfare
Youth Services Grant FY95 (1-4) ..................
Revenue
$ 1,891,747
56,251
Health and Welfare
Youth Services Grant FY94 (5 6)
~eneral Fun~
$ 1,891,747
56,251
AmDropriations
Health and Welfare
State and Local Hospitalization (7)
Nondepartmental ..............
Transfers to Other Funds (8) .....................
1) Regular Employee
Salaries (035-054-8832-1002) $ 46 222
2) Salary ,
Supplement (035-054-8832-1050) 900
3) Training and
Development (035-054-8832-2044) 843
4) Special
Projects (035-054-8832-2034) 8,286
$18,643,978
76,657
47,384,991
46,561,305
5) State Grant
Revenue
6) Local Match
7) Fees for
Professional
Services
8) Transfer to
Grant Fund
(035-035-1234-7167)
(035-035-1234-7168)
(001-054-5330-2010)
(001-004-9310-9535)
$ 36,577
19,674
( 2,546)
2,546
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #72-236-304
Charles J. Kehoe, Director
Commonwealth of Virginia
Department of Youth
and Family Services
P. O. Box 3-AG
Richmond, Virginia 23208-1108
Dear Mr. Kehoe:
I am enclosing copy of Resolution No. 32127-072594 authorizing acceptance of a
Virginia Delinquency Prevention and Youth Development Act Grant from the Virginia
Department of Youth and Family Services, in the amount of $36,577.00; and
authorizing execution of any and all necessary documents to comply with the terms
and conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto. Resolution No. 32127-072594 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, July 25, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of 3uly, 1994.
No. 32127-072594.
A RESOLUTION authorizing acceptance of a Virginia Delinquency
Prevention and Youth Development Act Grant from the Virginia
Department of Youth & Family Services on behalf of the City,
authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws,
regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Virginia Delinquency Prevention and Youth Development
Act Grant from the Virginia Department of Youth & Family Services,
in the amount of $36,577.00, as set forth in the City Manager's
report dated July 25, 1994, is hereby ACCEPTED.
2. W. Robert Herbert, City Manager, or his designee, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant. All documents shall
be approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
July 25, 1994
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Continuation of Office on Youth Grant
I. Background:
A. Grant first officially awarded to City under Virginia
Delinquency Prevention and Youth Act on June 17, 1980.
B. FY 94-95 youth grant application was submitted to the
Department of Youth and Family Services in May, 1994.
C. Grant will provide for continuation of coordinated
planning and program implementation of the Office on
Youth.
D. FY 94-95 grant budget is as follows:
Budget State Local Cash
Category Funds Match
Personnel
Training &
Development
36,577.00
9,644.40
In-Kind TOTAL
-0- 46,221.40
-0- 1,743.25 -0- 1,743.25
Supplies/
Oper. Exp. -0- 8,286.15 450.00 8,736.15
TOTAL 36,577.00 19,673.80 450.00 $56,700.80
Fe
Ge
Local cash match was included in the FY 94-95 Human
Development budget with any additional funding necessary
to be identified at the time of Council approval of the
grant.
In-kind match of $450 is available through the use of
computer usage from Grants Compliance office.
Local match, cash/in-kind must equal a minimum of 25% of
the total budget request.
Members of Council
Page 2
July 25, 1994
II. Current Situation:
Council acceptance of the state grant award and appropriation
of the local cash match are required before the appropriate
City officials can execute the required documents to receive
the state funds.
III. Issues:
A. Cost
B. Continuity
C. Staff
IV. Alternatives:
ae
Authorize the City Manager or his designee to execute the
appropriate document to accept the state grant.
Cost (local) of Office on Youth in FY 94-95 is
$19,674 of which $17,128 has been appropriated in
the FY 94-95 budget. Additional cash match of
$2,546 is available in account 001-054-5330-2010.
In-kind match of $450 is through the use of
computer equipment from Office of Grants
Compliance.
2. Continuity of program would be maintained.
Staff, consisting of Youth Services Planner, will
continue under the direction of the Director of
Human Development.
Do not authorize the City Manaqer to accept the state
grant.
1. Cost would not be an issue at this time.
2. Continuity would be questionable.
Staff, consisting of Youth Services Planner and the
services provided, would be contingent upon the
availability of another funding source.
Members of Council
Page 3
July 25, 1994
V. Recommendation:
It is recommended that City Council adopt Alternative A which
will authorize the following:
ae
Acceptance of the Department of Youth Services Grant
through the execution of the proper form by the City
Manager or his designee.
Be
Appropriate $56,251 to a revenue and expenditure account
to be established in the Grant Fund by the Director of
Finance for the program ($36,577 will be funded by the
Department of Youth and Family Services). In-kind match
does not require an appropriation.
Transfer of $17,128 from account no. 001-004-9310-9535 in
the Human Development budget and $2,546 from account
001-054-5330-2010 to the Grant Fund as part of the City's
cash match to operate the program for FY 94-05 to the
grant fund.
Respectfully submitted,
W. Robert Herbert
City Manager
cc-
City Attorney
Director of Finance
Director of Human Development
Youth Planner
Roanoke, Virginia
July 25, 1994
Honorable Mayor David A. Bowers
& Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Bids for Truck with Aerial Lift
This is to request permission to withdraw the report on bids
for a truck with aerial lift used by the City's Traffic
Engineering Division.
It is anticipated that a recommendation on this equipment
will be made at Council's August 8, 1994 meeting.
Respectfully submitted,
City Manager
WRH:WFC:afm
cc'
City Clerk
Director of Finance
City Attorney
Director of Public Works
Traffic Engineer
Manager of General Services
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. 8ox 1220
Roanoke, Virginia 24006-1220
Telephone: (703) 981-2821
Fax: (703) 981-2940
July 25, 1994
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
City Council
Roanoke, Virginia
Subject: Fiscal Year 1994 Unaudited Financial Rep~)rt
Dear Mayor Bowers and Council Members:
The General Fund revenues for fiscal year 1994 total $135,511,618.
exceeded the revenue estimate by 2.82% or $3,718,779.
outperformed our adopted estimates are:
Source
Personal Property (pg. 20)
Sales Tax (pg. 21)
Utility Tax (pg. 22)
Prepared Food & Beverage Tax (pg. 27)
Bank Stock Franchise Tax
Collections
The major revenue sources that
% Over % Growth
AmQtjn~ Estimel;e Over FY 1993
$ 775,056 5.1% 5.7%
785,541 6.1% 11.1%
907,969 9.3% 7.9%
369,282 8.04% 5.9%
278,663 31.8% 68.9%
In total FY 1994 General Fund revenues increased 6.8% over FY 1993.
General Fund expenditures increased 3.14% over FY 1993 and totaled
$133,250,575. Unencumbered appropriations were $1,020,406 or .76% of the adopted
General Fund budget.
The School Fund revenues for fiscal year 1994 total $80,915,747. Collections
exceeded the revenue estimate by .2% or $153,307.
School expenditures increased 3.53% over FY 1993 and totaled $82,963,374.
Unencumbered appropriations were $623,089 or .24% of the adopted School Fund budget.
The Enterprise and Internal Service Funds performance for this fiscal year were
within the adopted revenue and expense budgets.
Honorable Mayor and Members
City Council
July 25, 1994
Page 2
The FY 1994 year end designated fund balances for Capital Maintenance and
Equipment Replacement (CMERP) for the General Fund and School Fund per the
requirements of Ordinance 26292 are as follows:
GenersI Fund
Non-Local Tax Revenues Over Estimate
Unexpended Appropriations
Local Tax Revenues Over Estimates
City School
ODerati0ns Ooerations
256,961 $ -
1,020,406 -
2,240,048 1,221,770
Sgh9gl Fund
Revenues Over Estimate
Unexpended Appropriations
$ - $ 153,307
- 623,087
Fund Balanqe Transfer8
Reserve for Un-Insured Claims
Reserve for Workers' Comp Claims
Reserve for Retiree Raises
9(250,000) $ -
- 22,272
( 350,000) -
Capital Maintenance and Equipment Replacement
Funding Available
$ 2.917.41.~ $ ~
The amounts shown above for Fy 1994 are Unaudited and may change during the
course of our external audit. They are being reported to you for informational and planning
purposes. Any expenditure of the year end designated fund balances of the School Fund
and General Fund are subject to approval by City Council through the adoption of an
appropriation ordinance. We look forward to prioritizing and recommending to Council the
most critical maintenance and equipment replacement needs during fiscal year 1995.
I would like to thank City Council, the administration and especially the new Finance
Staff for their support throughout fiscal year 1994. I would be pleased to address any
questions that Council may have regarding the financial report.
JDG:s
Sincerely,
James D. Grisso
Director of Finance
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
Ouly 25, 1994
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Unaudited Year End Financials - Fiscal Year 1994
June marks the end of another fiscal year for the City of Roanoke. Although
seemingly brief, it has been an exciting year with notable financial highlights. Most
importantly, Roanoke was able to continue to provide a high level of municipal services to
its citizens within a balanced budget, despite a slow growing economy. In addition to
maintaining basic services, the City issued $35,800,000 in bonds to expand its Jail,
Juvenile Detention Home, Water Pollution Control Plant, and build a Conference Center.
Due to the timing of financial markets and the fiscal stability of the City, denoted by its AA
bond rating, the City issued these bonds at 5.06%, the lowest rate realized in over 20
years. The City also participated in the opening of a regional landfill and the dedication of
the Jefferson Center. Construction on Hotel Roanoke and the Conference Center are well
under way. Fiscal year 1994 was the first year in memory that health care premiums did
not increase. These are only a few of the many highlights of fiscal year 1994.
One of the most pleasing aspects that I have to report to you is the strengthening
economy. The economy of the City of Roanoke continues on a path of steady, albeit slow,
growth. Chairman Greenspan just announced last week that another interest rate hike by
Honorable Mayor and Members
City Council
July 25, 1994
the Federal Reserve may be on the horizon. The primary concern is to keep inflation under
control while maintaining stable employment and economic growth. Foes of the potential
rate increase fear that another interest rate hike may stall economic growth.
A recent survey by the National League of Cities reported that the municipal finance
picture improved in most American cities over the past year. Even so, increasing health
care costs, unfunded mandates, and infrastructure needs were identified most often as the
major pressure points in local budgets. Congress will make decisions over the next few
weeks on a broad agenda of municipal issues that will impact every city and town. These
issues range from anti-crime legislation, unfunded mandates, welfare reform, and
environmental and health care reform. All of these issues contribute to the macro
economic framework within which the City must coordinate its fiscal policies.
Now to focus the discussion on the City's General Fund operations for fiscal year
1994. Our revenue estimate from all sources was $131,792,839, while actual collections
totaled $135,511,618. Collections exceeded the estimate by 2.82%.
Shown on the following page is a recent history of our General Fund revenue
estimates compared to actual revenues. Operations of the School Board were accounted
for as a separate fund during fiscal year 1994 and will be discussed later. Prior years'
revenues for the General Fund and School Fund have been restated on a comparative basis.
2
Honorable Mayor and Members
City Council
July 25, 1994
GENERAL FUND
Fiscal Revenue Actual Percentof
Year Estimate Collections Estimate Collected
1994 $131,792,839 9135,511,618 102.82%
1993 125,238,113 126,873,352 101.31
1992 120,798,000 122,557,607 101.46
These unaudited financial statements are provided to you for planning purposes. The
figures reported herein may change slightly during the course of our external audit.
Some of the most anxiously awaited information at year end is the amount of
designated funding for the Capital Maintenance and Equipment Replacement Program
(CMERP). Council adopted Ordinance number 26292 on December 6, 1982 establishing
a reserve of General Fund balance for CMERP. Computed per the requirements of
Ordinance 26292, CMERP for fiscal year 1994 for schools is 91,221,770 and for the City
is 92,917,415 or 3.08% of General Fund appropriations. The following allocation has been
calculated based on the Revenue Allocation Model used for the adopted budget (See page
15 for details).
City Operations
School Operations
General Fund Designated FY 1994 CMERP
9 2~917~415
9 lf221~770
3
Honorable Mayor and Members
City Council
July 25, 1994
As mentioned earlier, the School Board operations were accounted for in a separate
fund. The amount of CMERP designated in the School Fund totals $798,666. This is in
addition to the school share of CMERP allocated within the general fund which totals
$2,020,436.
General Fund Statement of Revenues
Page 31 is a summary of the major categories of revenues and the specific variances
between actual (unaudited) collections and the budgetary estimates. Following is a brief
explanation of variances in major revenue categories.
General Prooerty Taxes
This category includes Real Estate, Personal Property, Public Service and Penalties
and Interest. Total estimated revenues for this category was $54,930,433 and actual
collections were $56,121,528, a positive variance of $1,191,085 or 2.17%. Current year
Real Estate Tax collections increased by 3.29% over FY93 collections, right on target with
budget (See page 19). Current year Personal Property Tax collections showed surprising
strength, coming in at $736,106 or 5.02% over budget (See page 20). Other collections
within this category were fairly close to the estimate.
4
Honorable Mayor and Members
City Council
July 25, 1994
Other Local Taxes
This category includes Sales Tax, Utility Tax, Business and Occupational Licenses,
Transient Room Tax, Admissions Tax, Cigarette Tax, Prepared Food and Beverage Taxes
and other miscellaneous local taxes.
This category of taxes serves as one of the best indicators of the strength of the
local economy. The total estimate for this category was $41,637,306, compared to actual
collections of $43,908,039. Collections exceeded the budget by 5.45%.
Sales Tax exceeded the estimate by 6.10%. Interestingly, Sales Tax fell below the
estimate for the previous two years (See page 21). Improving Sales Tax collections is
particularly encouraging because Sales Tax is directly related to consumer spending, a
reflection of consumer confidence in the economy.
Utility Tax collections exceeded the estimate by $907,969 or 9.36% (See page 22).
The primary contributor to this positive variance was Utility Tax on electricity related to the
extreme heat last summer and the harsh winter. Cigarette Taxes came in under budget by
6.16%, the second consecutive year to be under budget (See page 23). It is anticipated
that Cigarette Taxes will continue to decline.
Business Licenses increased only $287 over last year (See page 24). The current
year. tax is based on receipts for calendar year 1993. Judging from the lack of growth of
5
Honorable Mayor and Members
City Council
July 25, 1994
this economic "barometer", apparently the local economy was stronger in the second half
of the fiscal year. Transient Room Tax increased 8.07% while Admissions Tax fell 6.20%
compared to last year (See page 25). Motor Vehicle Licenses fell short of the estimate by
$13,228 or .86% (See page 26). Bank Stock Tax outperformed the estimate, increasing
68.94% over last year. Most of this increase is attributable to the tax paid by First Union
Bank this year compared to last year. The Prepared Food and Beverage Tax performed
stronger than expected, showing a growth of 7.64% over FY93 (See page 27).
Permits. Fees and Licenses
This revenue category includes Dog Licenses, building related fees, elevator
inspection, street opening and bingo audit fees. Actual revenue received was $737,611,
or 18.59% over the estimate of $622,000. Most of this positive variance is due to building
related permits and fees.
Fines and Forfeiture8
This category consists of fines collected by the various courts, and parking tickets.
Total collections in this category exceeded the estimate by 6.84% or $43,425.
6
Honorable Mayor and Members
City Council
July 25, 1994
Revenue from Use of Money and Property
This revenue category consists of interest earnings, City Market rents,
Commonwealth Building rents, Municipal North rents, and various other miscellaneous
property rentals. Revenue outperformed the estimate by $295,972 or 34.59%. Most of
this positive variance is due to a rent increase charged the State for Municipal North rent
implemented after the adoption of the FY94 budget.
Grents-ln-Aid Commonwealth
This category is comprised of non-categorical aid (ABC, wine, rolling stock and rental
car tax), shared expenses for Constitutional Offices, Social Services (foster care, day care,
welfare payments, employment services, and the Comprehensive Services Act Programs),
and other categorical aid (street maintenance, City Jail Block Grant, Juvenile Facilities Block
Grant, Law Enforcement and Library Grant). This category fell short of the estimate by
$87,056 or .30%. Overall, revenue from the State increased 9.25% over FY93, much of
which is due to the new Comprehensive Services Act Programs for at-risk children.
Charoes for Current Services
This category includes court service charges, refuse collection, weed cutting,
emergency medical service, police fees, fire safety fees, and central service charges.
Collections totalled $2,381,703, 6.44% under the estimate. This revenue shortfall is
7
Honorable Mayor and Members
City Council
July 25, 1994
primarily attributable to the under collection of central services to the City's proprietary
funds.
Miscellaneo~j8 Revenue
Revenues included in this category are payment in lieu of taxes from Roanoke
Redevelopment and Housing Authority, damages to City property, sale of surplus property
and insurance recoveries. This category is comprised of small, fluctuating revenue sources.
Collections were short of the estimate by $63,947 or 21.98%. Most of this shortfall is due
to the "Catch All" miscellaneous revenue account that failed to meet the estimate.
Internal Service8
This category represents reimbursements from Enterprise Funds, Internal Service
Funds, and Agency Funds for services provided by the General Fund departments.
Revenues included in this category are fire safety services for the Regional Airport, billing
and collection services for water and sewer, engineering services and various other public
works services. The positive variance of 6.96% or $110,746 is due to the extensive
engineering services provided for the Water Plant and Distribution Project.
Exoenditures
Total expenditures and encumbrances for FY 1994 were $133,250,575 which was
8
Honorable Mayor and Members
City Council
July 25, 1994
$1,020,406 or .76% less than City Council had authorized (See page 31).
General Fund expenditures and encumbrances are up 3.14% overall compared to last
fiscal year. The majority of this increase is due to personnel costs, but there are some
variances worthy of comment.
The General Government, Judicial Administration and Public Safety categories
increased 2.67%, 1.59% and 2.61% respectively, all due to increased personnel costs.
Public Works expenditures are down somewhat from the prior year by 2.81%. These
decreased expenditures are due to some major equipment purchases occurring in FY93 that
did not repeat in FY94.
The Health and Welfare category is up 16.86%, primarily due to Comprehensive
Services Act expenditures. This was a new program for FY94 that involved new funding
and some previous funding that was partially accounted for in other categories in prior
years.
The Parks, Recreation and Cultural expenditures reflect an increase of 7.92%
compared to FY93. Most of the increase other than salaries, was for the $123,350
contribution for the Hotel Roanoke Conference Center Commission. The $50,000
contribution in FY93 was paid from the Capital Projects Fund rather than the General Fund.
9
Honorable Mayor and Members
City Council
July 25, 1994
Community Development expenditures are up 10.19% for FY94 due to a
reorganization and transfer of two employees from other departments into the Planning
Department.
Transfers to the Debt Service Fund increased 16.25%, reflecting the change in the
payments for long term General Obligation debt.
Transfers to the School Fund increased 2.27%, reflecting increased funding to the
Schools.
Nondepartmental expenditures are down 24.25%, primarily due to a lesser amount
of funding transferred to the Capital Projects Fund in 1994.
School Fund
As mentioned earlier, School Board operations were accounted for as a separate fund
during FY94. Prior year revenue amounts referenced have been restated on a comparative
basis. The revenues included in this discussion do not include the multi-year Grant Funds,
but only those included in the adopted annual budget. School Fund revenues totalled
$69,563,387, exceeding the estimate of $69,410,080 by $153,307 or .22%.
On the following page is a recent history of School Fund revenue estimates
compared to actual revenue.
10
Honorable Mayor and Members
City Council
July 25, 1994
SCHOOL FUND
Fiscal Revenue Actual Percent of
Year Estim{~te Collections Estimate Collected
1994 $ 69,410,080 $69,563,387 100.22%
1993 68, 251,263 68,899,394 100.94
1992 64,813,591 64,809,854 99.99
The amounts shown for FY94 are unaudited and may change slightly in the course
of our external audit. They are being reported to you for informational and planning
purposes.
The School Board will receive a portion of the General Fund CMERP, per the
requirements established in Ordinance No. 26292, and also retain the CMERP generated
in the School Fund. This is comparable to the method of allocating CMERP between the
City and School Administration in prior years.
Designated CMERP for FY94
School Share of General Fund CMERP
School Fund CMERP
Total School CMERP
$ 1,221,770
798,666
$ 2,020,436
School Fund Statement of Revenue8
Shown on page 32 is a summary of the major categories of revenues and the specific
11
Honorable Mayor and Members
City Council
July 25, 1994
variances between actual (unaudited) and estimated.
on the variances in major revenue categories.
Following are some brief comments
Grants-In-Aid C0mmonweelth
This category includes State Sales Tax, basic State Aid, Special Education, Summer
Schools, Vocational Education, At-Risk Children, fringe benefit reimbursement, and several
smaller revenue sources. Revenues in this category totalled $30,720,975, coming in under
the estimate by $364,341 or 1.17%. State Sales Tax collected totalled $6,920,715, short
of the estimate by $305,572 or 4.23%. Other revenues collected were relatively close to
the estimates.
Grants-In-Aid Federal Government
The basic revenue source in this category is School Food Aid. Total revenue
collected in this category was $2,179,280, exceeding the estimate by 6.20%.
Charqes for Service8
Major sources of revenue in this category are tuition, cafeteria sales, and
reimbursement for transportation for special trips. Revenues for the category totalled
$2,655,320, 8.35% above the estimate. The majority of the positive variance was created
by cafeteria receipts.
12
Honorable Mayor and Members
City Council
July 25, 1994
Expenditures
Expenditures and encumbrances in the School Fund (excluding special purpose
grants) totalled $71,611,01 5, leaving an unobligated balance of $623,089. It is important
to note that the authorized expenditure budget includes several appropriations from CMERP
during the fiscal year. This provides an additional source of funding such that expenditures
and encumbrances during the year actually exceed the amount of revenue received.
I would like to reiterate that the General and School Fund figures discussed above
are unaudited and subject to change during the audit.
A detailed analysis of the Enterprise Funds will be included with the annual financial
statements. One item that I would like to point out to Council is that the Airport
Commission has implemented their own accounting system and will begin keeping their
own accounting records effective this month. Therefore future monthly financial
statements will not include the Airport Commission.
for their support throughout fiscal year 1994.
that Council may have.
JDG:s
Attachments
I would like to thank City Council, the administration and especially the Finance staff
I would be pleased to answer any questions
Director of Finance
13
Honorable Mayor and Members
City Council
July 25, 1994
CC:
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
George C. Snead, Director, Administration and Public Safety
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Glenn D. Ratcliffe, Director, Human Resources
E. Wayne Harris, Superintendent, Roanoke City Schools
Richard Kelley, Executive for Business Affairs
Barry L. Key, Manager, Management and Budget
Diane Akers, Administrator, Management and Budget
14
CITY OF ROANOKE
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT RESERVE
Per Ordinance No. 26292
Total General Fund Budget FY93-94
Deduct General Fund Debt Service Requirement
134,270,981
x 10%
13,437,098
8,314,608)
Maximum Designated Capital Maintenance and Equipment Replacement
Reserve
Amount Designated as CMERP FY94:
City Operations - General Fund
School Operations - General Fund
$ 2,917,415
1,221,770
$ 4,139,185
15
CITY OF ROANOKE
ALLOCATION OF CMERP - GENERAL FUND
JUNE 30, 1994
City Ooerati0ns Portion of General Fvnd CMERP:
City Revenues (Other than Local Taxes) over Estimate
City Unexpended Appropriations
Increase in Insurance Reserve
Local Tax Revenues Over Estimate
Reserve for Retiree Raises
Total City Portion of CMERP
$ 256,961
1,020,406
( 250,000)
2,240,048
( 350,000)
2,917,415
School Operations PQrti0n of Gen~r{~l Fund CMERP:
Local Tax Revenue over Estimate (See attachment)
Total General Fund CMERP for FY93-94
1,221,770
4,139,185
16
CITY OF ROANOKE
GENERAL FUND REVENUES
YEAR ENDED JUNE 30, 1994
(Unaudited)
Analysis of School's Allocation of Local Tax Collection for FY 93-94
Local Taxes
General Property Taxes
Other Local Taxes
Total Local Taxes
Actual
Collections
FY 93-94
$ 56,121,528
43,908,039
$100.029.567
Less: Local Taxes Dedicated for Specific Purooses:
Current Real Estate Downtown District Tax
Delinquent Real Estate Downtown District Tax
Current Williamson Road Real Estate District Tax
Downtown District Public Service Tax
Utility Consumer Tax (Roanoke River Flood Reduction Project)
Telephone Surcharge Tax (E911)
20% of Cable TV Franchise Tax - Local Government Access Channel
Cigarette Tax for Bond Issue - Jail/Juvenile Detention Home
Cigarette Tax for COPE Team and Convention and Visitor's Bureau
Motor Vehicle License Tax for Bond Issue - Jail/Juvenile Home
Transient Room Tax Increase (Convention and Visitors Bureau)
Adjusted Total - Local Taxes Collected FY 1993-94
School Percentage Share of Local Taxes (See Note)
School Dollar Share of Local Taxes
Less: Original Budgetary Allocation of Local Taxes to Schools
Additional Allocation of Collected Local Taxes to Schools
193,559)
2,981)
48,219)
23,906)
808,000)
294,622)
108,896)
305,000)
501,429)
325,000)
200.000)
97,217,955
x 36.42%
35,406,779
( 34,185,009)
$ 1~221,770
Note: Percentage share based on Revenue Allocation Model developed by Office of Management and Budget
for FY 93-94 budget.
17
CITY OF ROANOKE
SUMMARY OF TOTAL CMERP FUNDING FOR SCHOOLS
JUNE 30, 1994
I. General Fund CMERP Allocated to School Operations
$ 1,221,770
II.
School Fund CMERP Allocated to School Operations
School Fund Revenues Over Estimates
School Fund Unexpended Appropriations
Decrease in Workers' Compensation Reserve
Total FY93-94 CMERP Funds Available to Schools
$ 153,307
623,087
22,272
798,666
2~020,436
18
9
7
6
5
4
.5
2
0
JUL
~;Ir'¢ OF ROANOKE
i
I SEP NOV JAN
AUG OCT DEC FEB
MONTH
~ FY 94 ~ FY 93
~'-~,~ FY 92 [~ FY 91
MAR MAY
APR
JUN
CiTY OF ROANOKE, VZRGINIA
REAL ESTATE TAX REVENUE HISTORY RECAP
FY 1991 - FY 199&
* PROJECTED ~ TOT
140NTH FY 1~91 FY 1992 FY 1993 FY 1~9& FY 1~9& YTD COLLECTIONS X VARIANCE BIJOGET
JUL 109,858.63 108,783.63 152,937.64 164,376.95 164,376.95 132,960.17 23.63X 0.45X
AUG 1,000,695.2& 167,926.04 1,065,Z12.45 659,941.70 82&,318.65 932,279.29 -11.58~ 2.Z5~
SEP 7,58~,802.39 8,413,175.57 8,279,020.69 8,160,938.31 8,985,256.96 9,619,169.90 -6.59~ 24.52~
OCT 7,434,676.63 8,479,409.18 8,441,159.49 9,320,561.48 18,305,818.44 18,334,059.02 -0.15X 49.96~
NOV 404,218.39 197,268.22 234,627.38 307,274.47 18,613,092.91 18,633,240.60 -0.11X 50.80~
DEC 213,626.29 315,292.19 259,822.50 269,327.41 18,882,420.32 18,915,470.99 -0.17~ 51.53~
JAN 89,405.20 153,657.28 198,351.13 255,557.09 19,137,977.41 19,073,419.33 0.34~ 52.23~
FEB 373,071.49 326,606.92 272,784.?.3 1,385,782.56 20,523,759.97 19,421,389.71 5.68X 56.01~
~AR 7,193,775.29 8,616,254.62 8,911,159.34 8,569,940.39 ~9,093,700.36 28,267,222.34 2.92~ 79.40~
APR 7,728,746.28 7,142,166.19 7,38~,773.74 7,091,334.49 36,185,034.85 36,230,839.02 -0.13~ 98.75~
KAY 113,939.17 122,865.16 204,537.59 222,782.24 36,407,817.09 36,388,761.71 0.05~ 99.36~
JUN 212,837.14 285,670.52 207,653.34 461,314.22 36,869,131.31 36,641,443.00 0.62X 100.62~
TOTALS 32,459,652.14 34,329,075.52 35,612,039.52 36,869,131.31 36,869,131.31 36,641,443.00 0.62X 100.62~
(TO DATE) (TO DATE)
XINCREASE 5.4~ 5.76~ 3.74X 3.53x==== ....... ============= ........ ===================
(TO DATE)
* Projected Cottections are based on proration of previous three years data.
19
PERSONAL
PROPERTY TAX
CI'f'Y OF ROaNOKe, VIRGINIA
REVENUE
l0
2
FY 1990 FY 1991
FY 1992 FY 1995 F-Y 1994
FISCAL YEAR
CITY OF ROANOKE. VIRGINIA
PERSONAL PROPERTY TAX REVENUE RECAP
FY1990-1994
FY 1990 FY 1991 FY 1992 FY 1993
CURRENT YEAR ~ TOT
FY 1994 REVENUE ESTIHATE ~ VARIANCE BUDGET
TOTALS 12.257.750.28 13.565.327.90 14.332.043.66 14.683.175.87
~ INCREASE 4.85~ 10.67~ 5.65~ 2.45~
15.525.055.93 14,??0.000.00 S.11l 105.11~
(TO DATE) (TO DATE)
::::::::::::::::::::::::::::::::::::::::::
2O
bAu_b TAX
2
1.9
!.8
1.7
1.5
1.4-
1.5
t.2
1.1
1
0.9
0.8
0.7
0.6
0.5
0.4.
0.5
0.2
0.1
0
REVENUE (! %
CITY OF ROANOKE
LOCAL
i
JUL SEP NOV JAN
AUG OCT DEC FEB
MONTH
MAR MAY
APR JUN
CITY OF ROANOKE, VIRGINIA
1X SALES TA~ HISTORY RECAP
FY 1991 - FY 1~94
MONTH
FY 1991
* PROJECTED % TOT
FY 1992 FY 1993 FY 199/. FY 1994 YTD COLLECTIONS % VARIANCE BUOGET
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
HAR
APR
HAY
JUg
1,065 017.15
1,010 351.60
1,178 656.89
1,123 ?66.0?
987 529.~
896 413.15
1,360 636.16
?48 761.38
1,054,595.60
941,571.83
938,242.23
1,028,250.30
920,957.07 1,100,611.11 1,153,778.64 1,153,778.64 1,086,652.48 6.18~ 8.96~
98~,687.51 1,013,953.32 1,067,~49.98 2,221,228.62 2,145,987.87 3.51~ 17.25%
929,369.32 917,968.66 1,135,497.40 3,356,726.02 3,211,309.08 4.53~ 26.07~
902,755.76 1,169,367.67 969,839.71 4,326,565.73 4,336,~2.80 -0.23~ 33.60~
964,344.99 911,550.43 1,029,281.03 5,355,8~6.76 5,344,530.18 0.21~
1,0380566.11 1,041,360.43 1,035,184.59 6,391,031.35 6,392,369.96 -0.02~ 49.64~
1,381,340.63 1,328,031.81 1,855,~69.52 8,246,400.87 7,825,243.01 5.38'~ 64.05~
968,724.49 921,737.75 881,203.69 9,127,604.56 8,754,398.95 &.26% 70.89~
854,503.61 956,8~1.79 1,097,077.27 10,224,681.83 9,763,372.15 4.72~ 79.42~
887,590.31 966,782.10 1,0690707.73 11,294o389.56 10,747,702.54 5.09~ 87.72~
1,016,155.81 1,009,207.79 1,184°837.55 12,479,227.11 11,791°059.28 5.84% 96.93~
1,09~,887.68 955,744.72 1,181,314.08 13,660,541.19 12,875,000.00 6.10% 106.10%
TOTALS 12,333,792.00 11,9A3,883.29 12,293,157.58 13,660,541.19 13,660,541.19 12,875,000.00 6.10X 106.10X
(TO OATE) (TO OATE)
~INCREASE 1.66~ -3.16~ 2.92X 11.12Y,========== ..... =================== ......... ========
(TO DATE)
* Projected CoLLections are based on proration of previous three yeer$ date.
21
0.8
0,7
0.6
0.5
0.4-
0.2
0.?
0
JUL SEP NOV JAN MAR MAY
AUG OCT DEC FEB APR JUN
MONTH
CITY OF ROANOKE, VIRGINIA
UTILITY TAX HISTO~Y RECAP
FY 1991 - FY 199/,
* PROJECTED ~ TOT
NC)NTH FY 1991 FY 1992 FY 1993 FY 199& FY 1994 YTD COLLECTIONS ~ 'VARIANCE BUDGET
JUL 786,533.89 875,565.69 8~:,012.52 955,256.01 955,256.01 863,513.77 10.62X 9.85X
AUG 788,497.52 719,49~.66 855,657.76 949,227.12 1,90~,483.13 1,676,966.56 13.$71~ 19.63~
SEP 800,549.Z8 812,214.68 819,110.65 931,739.82 2,836,222.95 2,513,899.13 12.82X 29.24~
OCT 683,025.:3 702,752.39 732,431.96 771,492.$0 3,601,115.45 3,242,883.~6 11.2:X 37.19~
NOV 715,272.58 721,045.81 755,571.75 610,472.33 4,218,187.78 3,99:,224.93 5.53~ 43.49~
DEC 771,072.41 780,211.30 852,~5.12 1,073,292.87 5,291,480.65 4,824,470.92 9.68X 54.55X
JAN 823,623.03 806,501.75 890,770.41 99~,836.78 6,286,317.43 5,692,039.85 10.~ 64.81~
FEB 812,119.02 765,683.67 820,093.51 9/,6,278.93 7,232,596.36 6,517,278.54 10.98[ 7&.56~
NAR 765,517.99 745,031.38 836,667.66 913,~89.34 8,1/,6,685.70 7,325,075.93 11.21[ IG.98~
APR 761,927.49 7&3,2~6.01 801,179.76 809,699.6~ 8,955,785.3~ 8,118,810.01 10.31X 92.33~
HAY ?07,054.02 706,459.6~ 752,293.28 772,017.04 9,727,802.38 8,864,17&.92 9.74~ 100.29~
JUN 778,865.04 786,210.36 863,581.69 880,167.03 10,607,969.41 9,700,000.00 9.36[ 109.36[
TOTALS 9,19~,058.30 9,16~,417.3~ 9,826,816.07 10,60:,969.41 10,607,969.41 9,700,000.00 9.36~ 109.36X
(TO DATE) (TO DATE)
~INCREASE 18.70~ -0.$2~ 7.23~ ::::~=::::::::::::::::::::::::::::::::::::::::::::::::::
(TO DATE)
* Proj~t~ CoLLations are ~s~ ~ prorati~ of previ~ thr~ years
22
!80
170
760
150
1,$0
120
110
100
90
8O
70
6O
50
40
30
2O
10
0
JUL SEP
AUG
ROANOKE
NOV JAN
OCT DEC FEB
MONTH
~ FY 94 ~ FY 9,3
~ FY 92 ~ FY 91
MAR MAY
APR JUN
CITY OF ROANOKE, VIRGINIA
CIGARETTE TAX REVENUE HISTORY RECAP
FY 1991 - FY 1994
MONTH
FY 1991
FY 1992
* PROJECTED % TOT
FY 1993 FY 1994 FY 1994 YTD COLLECTIONS % VARIANCE BUOGET
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
NAR
APR
NAY
JUN
65,859.69
92,598.12
83,235.35
107.083.09
89.922.07
79.017.02
71.977. O~
100.055.19
82 833.86
99 353.52
117 097.94
104 93A.65
70,352.04
168,883.06
93,501.32
71 112.66
102 111.90
98 072.21
97 353.90
74 722.57
77 892.00
89 618.96
77,369.74
143,738.38
113,527.40 123
108,727.95 149
135,679.25 130
124,316.36 121
130,488.20 164
97,197.53 143
107,832.38 114
91,553.11 147
119,722.99 88
146,304.11 141
136,210.78 157
159,885.03 163
740.57 123,740.57 117,500.15 5.31X 7.05~
930.13 273,670.70 291,680.42 -6.17~ 15.59'4
782.68 404,453.38 438,669.47 -7.80~ 23.05~
,912.39 526,365.77 580,998.86 -9.&O~ 29.99'/.
374.45 690,740.22 732,742.82 -5.73~ 39.36~
491.39 834,231.61 861,792.42 -3.20~ 47.53~
371.01 948,602.62 992,195.42 -4.39Y. 54.05~
355.93 1,095,958.55 1,117,501.85 -1.93~ 62.45~
355.64 1,184,314.19 1,249,450.66
928.80 1,326,242.99 1,407,195.46 -5.75X 75.5~Y.
009.09 1,483,252.08 1,562,776.88 -5.09~
603.07 1,646,855.15 1,755,000.00 -6.16~ 93.84~
TOTALS 1,093,967.54 1,164,728.74 1,471,445.09 1,646,855.15 1,646,855.15 1,755,000.00 -6.16~ 93.84~
(TO DATE) {TO DATE)
%INCREASE 69.10~ 6.47'/. 26.33~ :::::~=:::::::::::::::::::::::::::::::::::::::::::::: ....
(TO DATE)
* Projected CoLLections are based on proration of previous t~o years data.
23
,SIT¢ 3F- RO,~NOKE
JUL SEP NOV JAN MAR MAY
--1
AUG OCT DEC FEB APR JUN
MONTH
~ FY 94 ~ FY 95
[~'~"-~ F'Y 92 ~;~ FY 91
CiTY OF ROANOKE, VIRGINIA
HISTORY OF BUSINESS AND OCCUPATIONAL LICENSE REVENUE RECAP
FY 1991 - FY 199&
* PROJECTED ~ TOT
HONTH FY 1991 FY 1992 FY 1993 FY 1994 FY 1994 YTD COLLECTIONS ~ VARIANCE BUOGET
JUL 76,774.03 39,870.10 4,699.00 (50,935.65) (50,935.65) 41,585.10 -222.49~ -0.66~
AUG 91,280.09 32,383.71 31,887.94 83,003.6/, 32,067.99 94,893.71 -66.21~ 0.41~
SEP 16,076.93 6,932.84 29,066.39 4,485.39 36,553.38 112,740.56 -67.58~ 0.47'/.
OCT 20,121.71 1:,869.6~ 31,533.20 17,352.55 53,905.93 134,853.55 -60.03~ 0.?0~
NOV 24,9:8.08 6,0:2.69 26,366.30 25,611.37 79,517.30 154,496.49 -48.53~ 1.03~
DEC :3,935.28 8,900.21 14,405.0~ 2,589.49 82,106.79 170,686.14 -51.90~ 1.06~
JAN 2,432,569.37 2,021,0:4.67 1,906,779.02 1,078,393.30 1,160,500.09 2,350,428.31 -50.63~ 14.96~
FEB 3,372,40:.6~ 3,754,897.83 4,056,908.75 5,149,938.08 6,310,438.17 6,183,331.:: :.06~ 81.36X
#AR 167,65:.:1 148,413.19 381,658.73 172,334.81 6,48:,772.98 6,4::,~5.9: 0.94~ 83.58X
APR 85,397.21 118,003.57 104,395.82 1:1,:45.13 6,60~,018.11 6,5:7,9:9.86 1.17~ 85.15X
HAY 8~6,383.40 45:,507.87 943,951.59 760,467.:5 ?,36~o485.36 7,296,567.04 0.93~ 94.95~
JUN 354,523.01 655,36:.6: 330o715.61 514,899.:4 7,879,38~.60 ?,756,000.00 1.59~ 101.59~
TOTALS 7,512,043.96 7,257,188.9~ 7,862,367.39 ?,879,38~.60 7,879,384.60 7,756,000.00 1.59/. 101.59'~
(TO DATE) (TO DATE)
~INCREASE 4.87'~ -3.39~ 8.34~ ::::~::::::::::::::::::::::::::::::::::::::::::: ..... ===
(TO DATE)
Projected CoLLections are based on proration of previous three years date.
24
o o
28
26
2a
22
20
~8
16
14.
12
10
8
6
2
0
JUL SE~
C',TY OF ~OANOKF'
NOV JAN
OCT DEC FEEt
MONTH
MAR MAY
APR JUN
CITY OF ROANOKE, VIRGINIA
AD#ISSION TAX REVENUE RECAP
FY 1~91 - FY 1994
140NTH FY 1991 FY 1992 FY 1993
FY 1994 FY 1994 YTD
* PROJECTED ~ TOT
COLLECTIONS X VARIANCE BUOGET
JUL 18
AUG 20
SEP 16
OCT 12
NOV 11
DEC 16
JAN 17
FEB 11
NAR 12
APR 13
NAY 11
JUN 9
098.65 16,990.28 17,504.07
983.42 16,618.86 20,079.41
913.30 19,253.39 21,135.86
099.33 11,828.67 14,699.08
756.08 12,896.39 1&,173.67
068.~, 14,740.34~ 16,072.83
979.02 14,450.92 21,171.78
808.28 9,701.92 19,158.60
160.21 10,363.71 21,521.37
783.88 12,090.54 10,462.83
505.23 10,512.00 15,608.86
573.59 11,671.~ 25,991.63
7490.42
24960.66
21.561.71
16,942.32
19.558.52
14.141.22
21660.65
8.581.75
12,579.53
21,219.69
15,275.19
20,109.67
7
32
7O
~)
104
126
13~
147
168
183
204
4~0.42 20,698.4,.8 -63.81X 3.45X
451.08 43,399.66 -25.23~ 14.95X
012.79 65,~51.63 -18.10X 24.89'~
955.11 81,153.68 -12.57~ 32.70~
513.63 96~.~ -6.1~ ~1.71~
654.85 114,~.~ -8.90~ 48.Z3~
315.50 135,9~.Z2 -7.11X 58.21~
8~7.25 151,985.81 -11.24~ 62.16~
476.~ 16~,320.26 -12.~0~ 67.96~
6~.47 1~,621.13 -8.13~ ~.74~
971.~ 1~8,4Z~.24 -7.2~ ~.78~
081.33 217,000.00 -5.~5X g~.05~
TOTALS 172,679.33 161,118.46 217,579.99 204,081.33 204,081.33 217,000.00 -5.~5~ 94.05~
(TO DATE) (TO DATE)
%INCREASE 0.12X -6.6~ 35.04X ========================================================
(TO DATE)
* Proj~t~ CoLl~tiorm are ~s~ ~ prorati~ of previous three years ~ta.
25
0.8
0.7
06
0.5
0.4
0.5
0.2
0.1
0
CT¥' ,OF PO~,"4Ok~E
JUL
SEP NOV JAN MAR MAY
AUG OCT DEC CEB APR JUN
MONTH
~ FY 94 ~ FY 95
~-~""'~ FY 92 ~ FY 91
CITY OF ROANOKE, VIRGINIA
HOTOR VEHICLE LICENSE REVENUE HISTO~Y RECAP
FY 1991 - FY 1994
NONTH
FY 1~1
* PROJECTED ~ TOT
FY 1992 FY 1993 FY 1996 FY 1994 YTD COLLECTIONS X VARIANCE BUDGET
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
NAR
APR
NAY
JUN
19,932.50
15,011.40
10,:07.10
10,733.80
8,293.60
: 437.50
5636.75
5 950.00
5 306.78
219 095.69
821 670.13
90 109.30
18,360.10 22,512.30 20,039.70 20,039.70 25,58~.64 -21.67~( 1.30~
15,389.81 16,:27.:0 16,964.30 37,00~.00 45,288.52 -18.29'~ 2.40~
13,836.00 15,~80.80 13,722.30 50,726.30 62,002.99 -18.1~ 3.2~
1:,972.00 15,638.30 13,375.00 64,101.90 79,399.19 -19.27'4 :.15~
11,856.50 13,005.50 12,137.60 76,239.50 93,349.9& -18.33~ 4.94~
8,147.65 9,857.60 9,0~1.85 85,281.35 102,793.08 -17.04~ 5.53~
6,414.26 7,185.35 7,382.50 92,663.85 110,887.09 -16.43~ 6.01X
5,894.34 6,518.65 7,420.90 100,08~.75 118,613.61 -15.62~ 6.49~
5,901.16 7,003.66 8,064.:6 108,149.21 1:6,276.&0 -14.36~ Z.01~
199,226.47 221,099.71 286,545.58 394,69~.79 395,323.40 -0.16~ 25.58~
760,145.37 751,68~.54 983,618.76 1,378,313.55 1,377,180.95 0.08~ 89.33~
157,435.10 1~6,5~.10 151,458.23 1,529,771.78 1,5:3,000.00 -0.86~ 99.14~
TOTALS 1,216,584.:7 1,217,578.76 1,232,957.91 1,529,771.78 1,5:9,771.78 1,543,000.00 -0.86[ 99.14X
(TO DATE) (TO DATE)
~INCREASE 0.38Y. 0.08~ 1.26~ ::::7'/.=:::::::::::::::::::::::::::::::::::::::::::::: ....
(TO DATE)
* Proj~t~ Cott~tims are ~s~ m proretim of previous thr~ years ~ta.
26
500I
~50
~00
35O
~00
25O
2OO
~00
5O
0
JUL SEP NOV JAN MAR
AUG OCT DEC FEB APR
MONTH
~ FY 94 ~ FY 93
MAY
JUN
CiTY OF ROANOKE, VIRGINZA
PREPARED FO~OS TAX REVENUE HISTORY
FY 1991 - FY 1994
HONTH
FY 1991
* PROJECTED % TOT
FY 1992 FY 1~3 FY 1~ FY 1994 YTD COLLECT]ORS % VARIANCE BUDGET
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
IlAR
APR
HAY
JUN
363,979.48
369,6?4.78
354,016.35
366,856.40
345,426.1&
3~,374.74
322,024.16
309,746.18
368,759.47
349,519.56
369,654.01
337,847.~
402,660.35 378,592.28 406,254.51 406,254.51 394,075.45 3.09'/. 8.85%
368,503.92 383,564.06 405,298.84 811,553.35 780,068.19 4.04% 17.67/,
346,352.05 369,037.6~ 418,6~5.20 1,230,198.55 1,148,051.81 7.16~ 26.79~
359,981.40 394,674.48 426,494.22 1,656,692.77 1,533,965.24 8.00~ 36.08%
362,120.35 354,661.79 408,997.69 2,065,690.46 1,899,472.11
398,083.96 442,017.05 438,085.81 2,503,776.27 2,322,191.78 7.82~ 54.52~
328,938.72 388,715.22 358,303.8~ 2,862,080.11 2,679,945.99 6.80X 62.33%
340,010.15 351,981.93 372,081.75 3,23~,161.86 3,024,6~5.07 6.93X 70.43%
366,422.21 386,984.43 428,950.97 3,663,112.83 3,410,783.48 7.40X 79.77%
360,667.59 408,298.53 424,398.63 4,087,511.46 3,795,655.46 7.69'/. 89.01%
413,762.37 414,191.36 431,711.71 4,519,223.17 4,207,753.41 7.40X 98.42X
366,103.77 412,716.78 442,058.78 4,961,281.95 4,592,000.00 8.04X 108.04%
TOTALS 4,245,878.95 4,413,606.8~ 4,685,435.55
%INCREASE 0.43~ 3.95% 6.16%
4,961,281.95 4,961,281.95 4,592,000.00 8.04X 108.04%
(TO DATE) (TO DATE)
* Project~t Coitectiorm are besed on proration of previous three years data.
27
80 ~
7O
6O
5O
40
`3O
2O
10
CIT~ OF RO~,NOKE
JUL SEP NOV JAN MAR MAY
AUG OCT DEC FEB APR JUN
MONTH
~ FY B4 ~ FY 9,3
CiTY OF ROANOKE, VIRGINIA
TOTAL FINES AND FORFEITURES REVENUE HISTORY RECAP
FY 1991 - FY
NC)NTH FY 1991 FY 1992 FY 1993 FY 194;& FY 199& YTD
PROJECTED X TOT
COLLECTZONS X VARZANCE 8UOGET
JUL 52,52&.10 51,819.21 51,515.?& 56,173.43 54
AUG 50,7'35.54 42,907.72 49,617.62 57,042.09 111
SEP 54,819.50 50,055.7Z 53,333.29 59,501.45 170
OCT 66,6~Z.05 48,8O9.85 53,?O6.36 56,285.55 22?
NOV 56,301.76 36,664.?~ 49,493.89 53,448.95 280
DEC 53,875.06 35,10~.C)8 58,421.20 49,690.C)4 330
JAN 59,270.54 42,~?.75 51,188.96 48,328.15 378
FEB 55,590.6? 4?,655.53 59,869.75 5?,663.96 436
HAR 57,358.03 62,618.41 61,1~.90 60,3~.35 496
APR 6?,629.96 50,975.35 4?,686.66 53,966.98 550
MAY 51,939.32 51,213.9~ 46,09~.62 5?,?..38.95 60?
JUN 48,339.16 58,645.92 63,228.20 70,741.27 678
.173.43 52,120.87 3.94X 8.53~
215.52 100,028.78 11.18~ 17.51~
716.97 152,935.33 11.63X
.002.52 209,513.62 8.35~ 35.75~
.451.47 257,153.84 9.06~
141.51 306,4~6.03 ?.73~ 51.99~
469.66 357,446.02 5.88~ 59.60X
133.62 611,993.67 5.86~ 68.68~
477.97 472,559.16 5.06~ 78.19~
444.95 528,168.91 4.22~ 86.68~
683.90 578,078.93
425.17 635,000.00 6.84~ 106.84X
TOTALS 675,055.69 578,518.23 645,291.19 678,425.17 678,4Z5.17 635,000.00 6.84X 106.8~
(TO DATE) (TO DATE)
~INCREASE 11.91~ -14.30~ 11.54~ 5555~,=::::::::::::::::::::::::::::::::::::::::::::::::::
(TO DATE)
* Projected CoLlections are based on proration of previous three years data.
28
50
40
30
20
10
0
-10
-20
-~0
-40
-50
JUL S~P NOV
AUG OCT
::T~ ,::,Y
' I
JAN
DEC FEB
MONTH
~ FY 94 ~ FY 9,3
~ FY 92 ~ FY 91
MAR MAY
APR JUN
CITY OF ROANOKE
HISTORY OF INTEREST INCO#E ON INVESTNENTS
FY 1~1 - FY l~&
* PROJECTED ~ TOT
NONTH FY 1~1 FY 1~2 FY 1~3 FY 1~9& FY l~& YTD COLLECTIONS Z VARIANCE BUOGET
JUL 27,568.94 25,756.88 26,621.7& 18,381.86 18,381.86 37,305.30 -50.73Z 12.25~
AUG (3,265.73) 25,326.8/* 4,712.27 2,081.84 Z0,463.70 49,798.35 -58.91X 13.64~
SEP 6,5&1.46 16,968.05 6,961.17 (17,604.48) 2,859.22 6/*,016.65 -95.53~ 1.91~
OCT 55,282.39 21,90~.32 l&o&l&.51 5,089.71 7,948.93 106,759.81 -92.55~ 5.30~
NOV ~&,&35.T& 15,~.69.52 37,037.82 7,713.&7 15,662.40 142,663.15 -89.02Z 10.44~
DEC (Z0,571.67) (30,063.29) 17,122.8~ (4,218.16) 11,~.24 127,025.65 -90.99~ 7.63~
JAN (39,017.59) (24,976.34,) (2,110.66) (9,638.48) 1,805.76 96,179.79 -98.12~ 1.20X
FEB (Z0,87&.13) (13,695.77) (4,677.12) (9,655.29) (7,8~9.53) 77,866.26 -110.08Z -5.23X
NAR (30,327.29) (10,220.30) (5,697.43) 24,095.05 16,245.52 56,287.31 -71.14X 10.83X
APR 7,7&2.4~ 8,822.76 11,69~.97 45,39&.78 61,6~0.30 69,474.13 -11.28~ 41.09~
MAY 20,914.16 19,400.1& 9,718.93 31,663.?.3 93,303.53 92,820.74 0.52~
JUN 49,285.52 33,393.30 39,859.85 44,3/~.50 137,6~8.03 150,000.00 -8.23~ 91.77~
TOTALS 77,714.24 88,086.11 155,658.89 137,6~8.03 137,6~8.03 150,000.00 -8.23X 91.T'~
(TO DATE) (TO DATE)
~INCREASE -71.76~ 13.35~ 76.71~ -11 57'/.===== = === ====== = =====
(TO DATE)
* Projected CoLLections are based on proration of previous three years data.
29
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JUNE 30, 1994
General Contingency:
Balance July 1, 1993
Ord.
No. Department
CMT Contributions
31624 Transfers
31661 Contributions
CMT Circuit Court
31789 City Attorney
31790 Risk Management
31798 Transfers
31845 Snow Removal
CMT Planning
31927 Various
31953 Various
31980 Contributions
CMT Grants Compliance
Purpose
Cultural Subsidy
Youth Services Grant
Match
Williamson Road Service
District
Software
Professional Fees
Treasurer- Surety Bond
Railside Park
Snow Emergency
Operations
Workshop
Snow/Ice Cleanup
Unscheduled Elections
Explore Park, Science
Museum
Professional Fees
$ 365,546
( 1,000)
( 1,535)
981
( 2,352)
( 90,000)
( 14,500)
( 12,000)
( 12,407)
( 75O)
(173,952)
( 30,000)
( 25,000)
( 3,031)
Total Contingency Balance
30
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Jul 1-Jun 30 Jul 1-Jun 30 Percentage
1992-93 1993-94 of Change
$ 53,958,182 $ 56,121,528 4.01% $
40,232,195 43,908,039 9.14%
606,827 737,611 21.55%
645,291 678,425 5.13%
894,556 1,151,674 28.74%
26,096,088 28,509,063 9.25%
141,722 95,596 ( 32.55%)
2,296,821 2,381,703 3.70%
440,629 226,933 ( 48.50%)
1,561,041 1,701,046 8.97%
$126 873 352 $135 511 618 $
Current Fiscal Year
Revieed
Revenue
Eetimatea
54,930,443
41,637,306
622,000
635,000
855,702
28,596,119
89,500
2,545,589
290,880
lr590,300
131~792r839
Percent of
Revenue
Eetimate
Received
102.17%
105.45%
118.59%
106.84%
134.59%
99.70%
106.81%
93.56%
78.02%
106.96%
102.82%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul 1-Jun 30
1992-93
Jul 1-Jun 30
1993-94
General Government $ 8,981,224 $ 9,221,342
Judicial Administration 3,492,371 3,547,879
Public Safety 30,559,459 31,356,053
Public Works 20,881,370 20,295,192
Health and Welfare 14,523,020 16,972,142
Parks, Recreation and
Cultural 4,402,353 4,751,019
Community Development 935,296 1,030,642
Transfer to Debt Service
Fund 7,152,317 8,314,608
Transfer to School Fund 33,071,628 33,821,889
Nondepartmental 5,200~877 3,939,809
Total $ 129 199 915 $133r250¢575
Percentage
of Change
2.67%
1.59%
2.61%
2.81%)
16.86%
Current Fiecal Year
Unencumbered
Balance
$ 240,732
79,792
214,472
175,992
254,426
Reviaed
Am)ro=riatione
$ 9,462,074
3,627,671
31,570,525
20,471,184
17,226,568
Percent of
Budget
Obligated
97.46%
97.80%
99.32%
99.14%
98.52%
7.92%
10.19%
135
2,242
4,751,154
1,032,884
100.00 %
99.78%
16.25%
2.27%
24.25%)
3.14%
52,615
;0201406
8,314,608
33,821,889
3,992,424
134r2701981
100.00%
1 O0.00 %
98.68%
99.24%
31
Rsvenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Revi~ed
Jul 1-Jun 30 Jul 1-Jun 30 Percentage Revenue
1992-93 1993-94 of Change Estimatee
$ 7,009,865 $ 6,920,715 ( 1.27%) $ 7,226,287
24,096,467 23,800,260 ( 1.23%) 23,859,029
2,078,319 2,179,280 4.86% 2,052,120
2,337,984 2,655,320 13.57% 2,450,755
33,071,628 34,007,812 2.83% 33,821,889
9,296,256 11,352,360 22.12% 11 ~352~360
$ 77 890 519 $ 80 915 747 3.88% $ 80,762,440
Percent of
Revenue
Estimate
Received
95.77%
99.75%
106.20%
108.35%
100.55%
N/A
100.19%
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul 1-jun 30
1992-93
50,128,823
2,552,486
2,434,218
Jul 1-Jun 30 Percentage Unencumbered
1993-94 of Change Balance
$ 50,386,230 0.51% $ 330,263
2,446,414 (4.16%) 217,821
2,534,632 4.13% 74,955
Current Fiscal Year
Revised
Appropriationa
$ 50,716,493
2,664,235
2,609,587
Percent of
Budget
Obligated
99.35%
91.82%
97.13%
8,413,929
3,092,429
2,385,642
1,393,309
9,737,608
80; 138;444
8,852,899 5.22%
3,135,646 1.40%
2,380,590 (0.21%)
1,874,603 34.54%
11,352,360 16.58%
$ 82 963 374 3.53%
43
6
1
8,852,899
3,135,689
2,380,596
1,874,604
11,352,360
$ 83,586,463
100.01%
100.00%
100.00%
100.00%
N/A
99.76%
32
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JUNE 30, 1994
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unencumbered
Bud~iet To Date Balance Encumbrances Balance
$ 37,975,528 $ 24,905,280 $ 13,070,248 $ 700,633 $
8,295,151 5,490,680 2,804,471 639,225
62,918 47,353 15,565 878
8,463,650 4,693,513 3,770,137 896,134
5,289,905 2,885,505 2,404,400 2,326,792
1,283,609 1,218,159 65,450 34,483
7,551,035 4,130,607 3,420,428 839,208
2,785,143 2.785.143
12,369,615
2,165,246
14,687
2,874,003
77,608
30,967
2,581,220
2,785,143
71,706,939 $ 43 371 097 $ 28 335 842 $ 5 437 353 $ 22,898,48~9
33
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Service
Total Operating Revenue
Less: Operating Expenses
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Rents
Miscellaneous
Sale of Land
Miscellaneous
Total Non-Operating Revenue (Expenses)
Net Income
1994
3,110,603
2,844,686
257,933
16,956
1,068,133
336,344
7,634,655
1,090,577
2,511,917
398,842
335,974
796,533
5,133,843
2,500,812
88,316
7,475
2,374
( 1,283)
96,882
597 694
1993
2,386,824
2,326,664
197,125
18,349
1,078,015
293,990
6,30O,967
1,021,025
2,355,860
347,399
302,552
779,816
4,806,652
1,494,315
77,505
11,125
1,116
150
1,574)
88,322
$ 1~582,637
34
WATER FUND
JUNE 30, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Carvins Cove Filter Plant Phase I
Falling Creek Finished Water Res.
Carvins Cove Filter Plant Phase II Cont B-2
Carvins Cove Filter Plant Phase II Cont C-1
Carvins Cove Filter Plant Phase II Cont C-2
Fifth Street Bridge Replacement
RCIT Water Storage Tank
Carvins Cove Phase II Cont B-1
RCIT Water Tank
Carvins Cove Phase II Cont A-1
VDOT Waterline Betterment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
180,846
12,103
1,686,866
9,007
1,084
1,092,387
153,599
1,512,189
10,307,157
222,255
1,690,614
1,032,906
1,971,269
48,907
72,571
1,683,075
102,216
21,779,051
4,491,204
$17 287 847
NOTE: Some of these projects are continued from prior years with inception to date totals.
35
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Miscellaneous
Bond Issuance
Paying Agent Fees
Interest Expense
Total Non-Operating Revenue (Expenses)
Net Income {Loss)
1994
$ 4,836,324
1,030,188
237,477
834,527
65,000
96,033
25,027
7,124,576
1,512,639
4,481,720
952,005
6,~46,364
178,212
45,744
13,478
57,522)
329)
20,156)
18,785)
59~427
1993
$4,420,654
842,175
228,447
729,898
79,658
87,493
27,219
6,415,544
1,488,465
4,174,733
978,921
6,642,119
(226,575)
56,900
17,987
34,771)
40,116
{186.459)
36
CITY OF ROANOKE
SEWAGE TREATMENT FUND
JUNE 30, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
FY86 Projects Design
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Sewershed I/I Project Design Phase I
Sewershed I/I Reduction II
Sewer Replacement Project PC-1
Liberty Road Sanitary Sewer
Sewershed I/I Reduction
WPCP-Chemical Storage Tanks
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
66,347
35,967
56,300
234,486
40,340
224,490
13,516
261,420
2,223
935,089
213,297
$ 721,792
NOTE: Some of these projects are continued from prior years with inception to date totals.
37
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Interest on Airport Revenue Bonds
Interest on Airport Debt Service Account
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Roanoke County Base Service Fee
Miscellaneous
Interest Expense
Bond Discount Amortization
Interest Expense 88 Revenue Bonds
Amortization of Bond Issuance Expense
Paying Agent Fees
Total Non-Operating Revenue (Expenses)
Net Income (Loss)
1994
818,387
109,768
3,234,429
189,178
4,351,762
1,385,601
1,642,677
1,066,717
4,094,995
256,767
173,357
25,749
8,222
264,640
35
68,222)
1,078)
574,156)
10,428)
3,726)
(185,607)
$ 71~160
1993
729,826
108,493
3,067,464
207,227
4,113,010
1,308,244
1,678,555
1,084,997
4,071,796
41,214
178,943
30,361
25,962
23,190
10,613
14,856
264,640
3,760
77,258)
1,078)
521,890)
10,428)
2,327)
60.656)
$ { 19~442)
38
ROANOKE REGIONAL AIRPORT COMMISSION
JUNE 30, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
General Aviation Development
Acquired Land Cargo Development
Airfield Signage
Aircraft Lift Device
Employee Parking Lot
Underground Storage Tank
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
,071,002
450,514
12,506
531
161,060
27,073
1,722,686
646,527
$1,076,159
NOTE: Some of these projects are continued from prior years with inception to date totals.
39
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
Transfer from Other Funds
Interest on Investments
Miscellaneous
Total Non-Operating Revenue
Net Income {Loss)
1994
565,348
224,773
218,646
3,427
248,714
247,898
62,078
1,570,884
982,657
1,055,597
337,813
2.376.067
805,183)
785,177
16,607
8,077
809,861
4,678
1993
$ 526,969
107,753
273,520
1,915
183,666
142,430
1.236.253
886,429
894,162
332,935
2,113,526
( 877,273)
678,616
11,705
9,643
699,964
$(177.309)
40
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
JUNE 30, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Yearto Date
Exoendi~vres
89,578
89,578
89,578
NOTE: Some of these projects are continued from prior years with inception to date totals.
41
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Transfer to GRTC
Interest Expense
Total Non-Operating Revenue (Expenses)
Net (Loss)
1994
318,762
250,959
167,428
450,837
211,488
83,039
1.482.513
688,792
520,751
1.209.543
272,970
827,000
3,338
2,018
397,645)
728.715)
(294,004)
$ (21.034)
1993
$ 126,745
237,080
182,190
429,369
194,084
59,977
1,229,445
622,006
523,340
1,145,346
84,099
719,163
5,604
2,027
(338,516)
(784.393)
(396.115)
${312.016)
42
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
Interest on Investment
Transfer from Other Funds
Total Non-Operating Revenue
Net Income {Loss)
1994
199,974
252,238
785,427
1,237,639
1,175,432
422,964
22,324
1,620,720
(383,081)
9,251
416,419
425,670
$ 42 589
1993
159,519
256,596
760,481
1,176,596
1,146,092
456,178
36.041
1.638.311
(461,715)
7,972
407,953
415,925
$(45.790)
43
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
City Contributions
Contribution from Virginia Tech
Proceeds from Brick Sales
Interest on Investments
Total Non-Operating Revenue
Net Income
1994 1993
- $
214,047 50,934
214,047 50,934
( 214,047) ( 50,934)
123,350 50,000
92,782 (1) 50,000
8,250
224,382
10,335
734
100,734
(1) Virginia Tech paid $30,568 for Kirkland Associates Feasibility study for the Conference Center and
received credit in the same amount against their operating subsidy.
44
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
JUNE 30, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Conference Center
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 3,218,778
3,218,778
246,935
$ 2~971f843
NOTE: This project is continued from prior years with inception to date totals.
45
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
FOR THE 12 MONTHS ENDING JUNE 30,
1994
Operating! Revenue
Charges for Services
Total Operating Revenue
Operatin~l Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
City
Information Materials Management Utility Line
Systems Control Services Services
2,118,575 $159,588 ~ 450,622 ~3,014,772
2,118,575 159,588 450,622 3,014,772
Fleet
Management
TOTALS
1994 1993
3,065,198 $ 8,808,755 $ 8,908,609
3,065,198 8,808,755 8,908,609
1,278,085 87,887 72,672 2,173,371 1,202,389
703,703 19,692 306,470 540,976 676,738
206,776 1,829 36,867 166r655 1,024,889
2,188,564 109,408 416,009 2.881.002 2,904,016
( 69,989) 50,180 34,613 133,770 161,182
4,814,404 4,590,653
2,247,579 2,666,720
1,437,016 1,484,495
8,498,999 8,741,868
309,756 166,741
Nonoperatin~i Revenue
Interest on Investments
Miscellaneous
Net Nonoperating Revenue
Income (Loss) Before
Operating Transfers
OperatinR Transfers
Transfers from Other Funds
Transfers to Other Funds
Net Income (Loss)
38,123 7,773 4,758
38,123 7,773 4,758
31,866! 57,953 39,371
50,000
{ 83,273) { 83,273)
$ 18,134 ${ 25,320) ~)
30.256
3,599
33,855
167,625
35,270
116,180 111,675
3,599
35,270 119,779 111,675
196,452 429,535 278,415
145,498
$ 167;625 $ 341,950
195,498 763,522
166,546)
458~487 $ I 041 938
46
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JUNE 30. 1994
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED JUNE 30. 1994
FUND BAJ. ANCE AT RECEIPTS DISBURSEMENTS B~E AT ~EAT
MAY 31= 19~J4 JUNE30~ 1994 JUNE30i 199~
GENERAL $2,442,004.15 $20.561.941.91 $15,548,024.60 $7,4;,F~,921.4~ $12.582.332.73
WATER 16,266.132.86 742,315.93 1.192.932.73 $15~81~5,51E~.0~ 30,844,269.57
SEWAGE 16,933.673.30 1.612,679.41 1,376,434.53 $17,16~1,9t8,18 1,592,976.14
AIRPORT 6,811,650.64 771,378.94 416,822.08 $7_, 166:207.50 6,035.813.66
CIVIC CENTER 188,667.37 433.331.95 116,726.42 $E~06,272.90 306.514.20
TRANSPORTATION 176.180.94 157.778.01 68,637.46 $265~32't.4~ 23! .352.93
CAPITAL 19.736,627.96 1,560,269.81 460,188.31 $2{)~8,.35;709.46 17,379.874.99
NURSING HOME 50,512.67 318,740.64 134,211.94 : $235~04'l,37 100.652.85
HOTEL&CONVENTION 11,019,368.46 8,250.00 421,716.99 $10~805,901,47 (157,487.24)
DEBT SERVICE 6,859,579.97 929,426.60 328.62 $7,788,677.95 ' 7,076,643.60
cis 1,147,569.24 489.006.04 184,621.01 $t,4~1.~;9,~4~27 1,300,259.53
MATERIALS CONTROL 260,208.53 141.628.34 115.666.16 $286,1~70~71 315,214.43
MANAGEMENT SERV~C 263,759.27 75,864.29 34.945.11 ~,~78~4~ 275,812.63
UTILITY LINES SERV 768,942.74 679.337.88 239,529.96 $I~208~750~66 ~ 985,045.10
FLEET MAINTENANCE 558,763.03 438,162.77 384,716.72 ~6112,21i~.~08 1,063,848.71
PAYROLL 27,540,060.02 13,032,553.41 40,287,111.52 : $286,50t~gl 1,049,142.65
PENSION (829,962.45) 3,986,347.05 2,936,317.12 : ~[~,0{F/';48 !79,018.48
SCHOOL FUND (7,817,055.71) 24.513,058.13 7,719,454.28 $8;g76,r~,~,!4 0.00
FDETC (10,031.01) 300,392.59 367,944.04 .. (~77,6B2,~: 201,352.68
G RAN'r PROGRAMS 91,840.42 659.829.18 384,188.71 ~.480;~ 59,268.38
TOTAL $102,458,492.40 $71,412,292.88 $72,390,518.31 :$I01,~0,266;97 $81,421,906.02
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE.
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JUNE 30. 1994
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPO..%N.S:
CENTRAL FIDELITY BANK
FIRST UNION BANK
NATIONSBANK
SIGNET BANK
COMMONWEALTH CASH RESERV~ FUND
TOT.a~.
CERTIFICATES
OF DEPOSIT
$13,000,000,00
5,000,000.00
UNITED STATES
SECURITII~S
$22,034,044.09
3,000,000.00
4,000,000.00
50,836,363.14
$~t2.Se3~57'
3~E~7,296.17'
DATE: JULY 13, 1994
GORDON E. PETERS~ TR~.SUI:~R
47
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 12 MONTHS ENDING JUNE 30, 1994
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1994
$ 6,535,096
6,953,251
4,286,907
241,022
$ 18,016,276
1993
$ 6,417,862
6,656,972
2,935,164
369,081
16,379.079
Expenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
7,080,161
778,148
26,444
614,583
123,909
8,623,245
393 031
$ 6,802,013
787,227
19,939
353,177
130,326
8,092,682
$ 8,286,397
48
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF JUNE 30, 1994
Assets
Cash
Investments:
(market value - 1994 9156,721,701
1993 9155,340,067)
Due from Other Funds
Accrued Investment Income
Other Assets
Total Assets
1994
$ 197,494
143,746,452
192,577
1,145,229
18,000
$ 145~299,752
1993
$ 185,998
134,170,371
166,837
1,351,445
18,000
135 892 651
Liabilities and Fund Balance
Accounts Payable
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$ 181,752 $ 167,502
578 758
182,330
135,724,391
9,393,031
145,117,422
$ 145.299~7~2
168,260
127,437,994
8,286,397
135,724,391
$ 135.892~651
49
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #24-110-132-183-497
Evelyn Jefferson
Vice President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 32128-072594 amending and reordaining
subsections (b) and (c) of Section 23.1-10, Bid openings; bid acceptance and
evaluation, Code of the City of Roanoke (1979), as amended, to provide for public
opening of construction bids before designees of the City Manager in lieu of public
opening before City Council; and to provide that the City Manager shall report to
City Council with respect to bids in excess of $15,000.00 rather than $10,000.00.
Ordinance No. 32128-072594 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 25, 1994.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #24-110-132-183-497
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32128-072594 amending and reordairdng
subsections (b) and (c) of Section 23.1-10, Bid openings~ bid acceptance and
evaluation, Code of the City of Roanoke (1979), as amended, to provide for public
opening of construction bids before designees of the City Manager in lieu of public
opening before City Council; and to provide that the City Manager shall report to
City Council with respect to bids in excess of $15,000.00 rather than $10,000.00.
Ordinance No. 32128-072594 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 25, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32128-072594.
AN ORDINANCE amending and reordaining subsections (b) and (c)
of §23.1-10, Bid openings; bid acceptance and evaluation, Code of
the City of Roanoke (1979), as amended, to provide for public
opening of construction bids before designees of the City Manager
in lieu of public opening before City Council; to provide that the
City Manager shall report to City Council with respect to bids in
excess of $15,000 rather than $10,000; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. Subsections (b) and (c) of §23.1-10, Bid openings; bid
acceptance and evaluation, Code of the City of Roanoke (1979), as
amended, shall be amended and reordained as follows:
§23.1-10. Bid openings; bid acceptance and evaluation.
(b) Bids for construction shall be received and
publicly opened before persons appointed by the City
Manager for this purpose. The Mayor may appoint a bid
committee, which shall include designees of the City
Manager, to examine, tabulate, study and report with
respect to such bids. Any bid committee appointed by the
Mayor shall report to the Council with an appropriate
recommendation for Council action with respect to such
bids. The City Manager may also report to Council with
respect to bids and make an appropriate recommendation.
(c) In any case where a bid requires an
appropriation to be made by the Council, where a bid is
for the award of a concession, or where the low bid for
purchase or lease of goods or purchase of services or
construction is in excess of fifteen thousand dollars
($15,000.00), a report shall be made to the Council by
the City Manager with an appropriate recommendation.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist and this
ordinance shall be in full force and effect on and after August 1,
1994.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-g61-2431
TELECOPIER: 703-224-3071
July 25, 1994
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE K. RONAU
GLADYS L. YATES
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Amendments to Procurement Code
Dear Mayor Bowers and Council Members:
The City Manager has previously advised City Council that,
with the advent of Council's new meeting schedule, modification of
Council's procedures for receiving construction bids is required.
Currently, unless provided otherwise by City Council, construction
bids are publicly opened before City Council. See §23.1-10(b),
Code of the City of Roanoke (1979), as amended. The new meeting
schedule, however, does not provide sufficient flexibility to
expedite public construction projects and to time receipt of bids
to favorable market conditions. Therefore, I am recommending the
attached ordinance which will amend §23.1-10(b) to provide that
construction bids shall be publicly opened before designees of the
City Manager. A committee appointed by the Mayor, including
designees of the City Manager, will still study, tabulate and
report to City Council with respect to such bids.
The second amendment made by the attached ordinance merely
corrects an oversight in the City Code. Section 23.1-4 provides
that bids of more than $15,000 will be awarded to the lowest
responsible bidder by City Council. Bids of $15,000 or less may be
awarded by the City Manager. Subsection (c) of 23.1-10, however,
provides that the City Manager shall report to City Council with
respect to bids of more than $10,000. This figure should be
$15,000, and the attached ordinance makes this amendment.
The City Manager and I are pleased to recommend the foregoing
amendments to you. The City Manager will be pleased to address any
policy questions with respect to the proposed amendments, and I
will be pleased to address any legal issues.
The Honorable Mayor and Members
of City Council
July 25, 1994
Page 2
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
Attachment
cc:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #124-166-181
Lewis H. Nash
Real Estate Specialist
United States Postal Service
P. O. Box 27495
Greensboro, North Carolina
27409-9654
Dear Mr. Nash:
I am enclosing copy of Ordinance No. 32092-072594 authorizing the lease of a portion
of the first floor space in the building located at 101 Church Avenue within the City
of Roanoke for renovation as a commercial or office space; and authorizing the
appropriate City officials to execute a Lease Agreement therefor, upon certain terms
and conditions. Ordinance No. 32092-072594 was adopted by the Council of the City
of Roanoke on first reading on Monday, July 11, 1994, also adopted by the Council
on second reading on Monday, July 25, 1994, and will take effect ten days following
the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: sm
Enc.
pc:
Larry D. Blanchard, Attorney, 3980 Dekals Technology Parkway, Suite 840,
Atlanta, Georgia 30340-2778
Stuart Meredith, Director of Leasing, Hall Associates, Inc., 213 S. Jefferson
Street, Roanoke, Virginia 24011
Benjamin P. Jenkins, III, President, First Union National Bank of Virginia,
213 S. Jefferson Street, Roanoke, Virginia 24001-1714
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32092-072594.
AN ORDINANCE authorizing the lease of a portion of the first floor space in the building
located at 101 Church Avenue within the City for renovation as commercial or office space; and
authorizing the appropriate City officials to execute a Lease Agreement therefor.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of United States Postal Service, to lease from the City a portion of the first
floor space in the building located at 101 Church Avenue within the City for renovating and thereafter
operating as a commercial or office space, as more particularly described in the City Manager's report
dated July 1 l, 1994, is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized for and on behalf of the City to execute and attest, respectively, a Lease Agreement with
such bidder and any other documentation which may be required to implement the provisions of the
Lease Agreement. The Lease Agreement shall be for a term of twenty years which may be terminated
at the option of the lessee after the initial ten years, subject to the terms and conditions in the
agreement, with annual rental payment of $31,800.00, for the first five years of the term, $35,800.00,
for the second five years of the term, $40,120.00 for the third five years of the term and $44,935.00
for the final five years of the term.
3. The form of the Lease Agreement shall be approved bY'the City Attorney and shall
in form substantially with the Lease Agreement on file in the Office of the City Clerk.
ATTEST:
City Clerk.
Roanoke, Virginia
July 11, 1994
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for Space at 101 Church Avenue Parking Garage
I concur in the recommendation of the Bid Committee Report regarding the subj~t bids.
Respectfully submitted,
WRH:jms
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager of Management and Budget
July 11, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Bids for Space at 101 Church Avenue Parking Garage
I. BACKGROUND:
A. First National Exchange Bank leased commercial space in the Church Avenue
Parking Garage pursuant to a lease agreement dated August 2, 1976, with two
options to renew for 10 years. The initial lease term began on July 1, 1978.
B. First 10 year option was exercised on July 2, 1988.
C. First Union closed the Church Avenue facility on June 14, 1993.
D. United States Postal Service announced closing of the post office facility located
in the Poff Building in June, 1993.
E. "Request for Proposals" was advertised for a new downtown location on June 27,
1993, with a response deadline of July 23, 1993.
F. Boundaries established were Jefferson St. (East), N/S Tracks (North), Elm Ave.
(South) and 10th St. (West).
G. Ed Hall Associates responded on behalf of First Union in an effort to sublease
101 Church Avenue.
H. Space in the Church Avenue Parking Garage was chosen by the United States
Postal Service as their first choice.
I. Permission to bid the space was granted to the City of Roanoke by First Union
National Bank of Virginia.
J. Bids following proper advertisement, were publicly opened and read aloud before
City Council on July 11, 1994, for the renovation and lease of the space at 101
Church Avenue, Roanoke, Va.
K. One (1) bid was received. The United States Postal Service submitted a bid to
renovate and lease the space for 20 years, with the option to terminate at the end
of 10 years. The bid met minimum guidelines for renovation of $300,000.00 and
IV.
Lease Rates of $31,800.00 per year for the first five years, $35,800.00 per year
for years six through ten, $40,120.00 per year for years 11 through 15, and
$44,935.00 per year for years 16 through 20.
CURRENT SITUATION:
A. First Union requested to be released from their lease agreement with the City to
allow the City to lease directly to United States Postal Service.
B. R.F.P.'s for retrofitting the space has been requested by the United States Postal
Service.
C. Cost Estimates for retrofitting which includes ADA compliance are between
$300,000.00 and $500,000.00.
D. No financial investment by the City is required as part of this proposal.
E. Retrofitting needs to be started by United States Postal Service in August, 1994.
F. Downtown businesses need to have a Post Office in the immediate area.
ISSUES:
A. Economic Development
B. Service to downtown business community
C. Timing
ALTERNATIVES:
A. City Council take the following action:
i. Accept the bid from United States Postal Service for lease of space at 101
Church Avenue providing:
20 year lease with option to terminate lease at end of 10 years.
Lease Rates
Inififl Ten Years
1 - 5 $31,800.00
6 - 10 $35,800.00
$159,000.00
$179,000.00
Second 10 years
11 - 15 $40,120.00 $200,600.00
16 - 20 $44,935.00 $224,675.00
$763,275.00
Minimum investment by United States Postal Service of
$300,000.00 in improvements including bringing building into full
compliance with ADA.
ii.
Authorize the City Manager to enter into a lease agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Church Avenue.
111.
Authorize the City Manager to enter into an agreement, approved to form
by City Attorney, with First Union National Bank of Virginia to release
First Union from its existing lease for space at 101 Church Avenue. The
release would be effective upon execution of the new lease with the United
States Postal Service and would provide for the removal of all asbestos
and other hazardous materials placed in the building by First Union.
iv.
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C. Hall Associates, Inc., for a
consideration of $100.00 for the first ten years and $14,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
ao
Economic Development would be realized with the retention of a
Post Office in the Downtown area.
Service to Downtown Business Community would be enhanced
with a more convenient Post Office location.
Timing would allow for the United States Postal Service to begin
construction in early August, 1994, allowing for a Fall 1994
opening.
City Council not accept the bid from United States Postal Service for space at 101
Church Avenue.
Economic Development would not be realized due to a lack of suitable
sites Downtown.
2. Service to Downtown Business Community would be jeopardized with the
loss of a Downtown Post Office.
3. Timing would be negatively impacted with current plans to vacate the Poff
Building in early Fall of 1994.
RECOMMENDATION:
It is recommended that City Council adopt Alternative A. to:
1. Accept the bid from United States Postal Service for lease of space at 101
Church Avenue providing:
20 year lease with option to terminate lease at end of 10 years.
ao
Lease Rates
Initial Ten Years
1 - 5 $31,800.00
6- 10 $35,800.00
$159,000.00
$179,000.00
Second 10 years
11 - 15 $40,120.00 $200,600.00
16 - 20 $44,935.00 $224,675.00
o
ge
$763,275.00
United States Postal Service would make a minimum of
$300,000.00 in improvements including bringing building into full
compliance with ADA.
Authorize the City Manager to enter into a lease agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Church Avenue.
Authorize the City Manager to enter into an agreement, approved to form
by City Attorney, with First Union National Bank of Virginia to release
First Union from its existing lease for space at 101 Church Avenue. The
release would be effective upon execution of the new lease with the United
States Postal Service and would provide for the removal of all asbestos
and other hazardous materials placed in the building by First Union.
o
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C. Hall Associates, Inc., for a
consideration of $100.00 for the first ten years and $14,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
Respectfully submitted.
Chairfnan
Wi lam White, Sr
J~n H. earrott
William F. Clark
Kit B. Kiser
WW:JP:WC:KK:js
Attachment
CC:
City Manager
City Attorney
Director of Utilities and Operations
Director of Finance
Manager of Management and Budget
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #9-58-166-468-514
Mr. and Mrs. Jared Green
5606 Barns Road, N. W.
Roanoke, Virginia 24019
Dear Mr. and Mrs. Green:
I am enclosing copy of Ordinance No. 32120-072594 authorizing the lease of
approximately 3.6 acres of land located adjacent to Barns Avenue, N. W., at a lease
fee of $20.00 per acre per year, on a year-to-year basis, upon certain terms and
conditions. Ordinance No. 32120-072594 was adopted by the Council of the City of
Roanoke on first reading on Monday, July 11, 1994, also adopted by the Council on
second reading on Monday, July 25, 1994, and will take effect ten days following the
date of its second reading.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Enc.
pc: Mr. William C. Cranwell, 934 Commander Drive, N. W., Roanoke, Virginia 24012
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of 3uly, 1994.
No. 32120-072594.
AN ORDINANCE authorizing the lease of certain City-owned
property to Jared and Donna Green, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, an
appropriate lease agreement with Jared and Donna Green, providing
for the lease of approximately 3.6 acres of land located adjacent
to Barns Avenue, N.W., at a lease fee of $20.00 per acre per year,
on a year-to-year basis, with Lessee agreeing to (a) comply with
all applicable regulations, (b) provide appropriate indemnification
and insurance coverage, and (c) comply with such other terms and
conditions as are deemed appropriate and as more particularly set
forth in the report of the Water Resources Committee dated July 11,
1994.
ATTEST:
City Clerk.
Roanoke, Virginia
July 11, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Lease Agreement with Jared and Donna Green
for Property on Barns Avenue, N.W.
The attached report was considered by the Water Resources
Committee at its regular meeting on June 27, 1994. The Committee
recommends that Council authorize the execution of a lease, in a
form approved by the City Attorney, for 3.6 acres adjacent to
Barns Avenue, N.W., at a lease fee of Twenty Dollars ($20.00) per
acre per year, on a year-to-year basis, lease to be terminable by
either party at any time upon thirty (30) days written notice, in
accordance with conditions stated in the attached report.
Respectfully submitt d,
ETB:KBK:afm
Attachments
cc:
Elizabeth T. Bowles, Chairperson
Water Resources Committee
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
Jared and Donna Green
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM'
SUBJECT:
June 27, 1994
ers
~K~t~B~~er Resources Committee
· Kfser, Director, Utilities and Operations thru
W. Robert Herber~~FManager,
Lease Agreement With Jared and Donna Green For Property
on Barns Avenue, N.W.
Background:
ae
Property located between the Airport and Barns Avenue~
N.W., owned by Roanoke Regional Airport Commission (RRAC)
and City of Roanoke, has been leased by William Cranwell
since 1987 for the purpose of grazing livestock. Mr.
Cranwell has subleased a portion of the City-owned
property to Jared and Donna Green (see attached map).
B. Mr. Cranwell will not renew his lease for this parcel
because he is entering into a lease for other RRAC
property; therefore, Mr. and Mrs. Green will be unable to
sublease this area from Mr. Cranwell.
II.
Current Situation:
A. Mr. and Mrs. Green have requested to lease the property
they have been using directly from the City of Roanoke
(see attached letter).
Lessee will be required to maintain fencing as necessary
to secure livestock and assume all liability for damage
to and by their actions or actions of their livestock,
machinery, equipment, employees, and guests.
III. Issues:
ae
B.
C.
D.
Need
Cost to City
Income to City
Liability Insurance
Members, Water Resources Committee
Page 2
IV. Alternatives:
Committee recommend that City Council authorize the
appropriate City officials to execute a lease, in a form
approved by the City Attorney, for 3·6 acres adjacent to
Barns Avenue, N.W., at a lease fee of Twenty Dollars
($20.00) per acre per year, on a year-to-year basis,
lease to be terminable by either party at any time upon
thirty (30) days written notice.
Need expressed by Mr. and Mrs. Green for pasture
for their livestock is met.
2. Cost to City is zero.
3. Income to City is $72.00 per year.
4. Liability Insurance to be provided by owner as
specified in Attachment A.
Committee not recommend that City Council authorize the
execution of a lease for 3.6 acres adjacent to Barns
Avenue, N.W., at a lease fee of Twenty Dollars ($20.00)
per acre per year, on a year-to-year basis, lease to be
terminable by either party at any time upon thirty (30)
days written notice.
Need expressed by Mr. and Mrs. Green for pasture
for their livestock is not met.
2. Cost to City is zero.
3. Income to City is zero.
4. Liability Insurance would not be an issue.
Recommendation: Committee recommend that City Council
authorize the execution of a lease, in a form approved by the
City Attorney, for 3.6 acres adjacent to Barns Avenue, N.W.,
at a lease fee of Twenty Dollars ($20.00) per acre per year,
on a year-to-year basis, lease to be terminable by either
party at any time upon thirty (30) days written notice.
WRH/KBK/SEF/kh
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
ATTACHMENT A
INSURANCE REQUIREMENTS
FOR AGRICULTURAL LEASES
Owner shall obtain liability insurance coverage with respect to
claims arising out of the subject matter of this agreement. The
amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
E. Above amounts may be met by umbrella form coverage in a
minimum amount of $1,000,000 aggregate; $1,000,000 each
occurrence.
Owner shall name the City, its officers, agents, employees and
volunteers as additional insured as its interests may appear on the
above policy. Such coverage shall not be cancelled or materially
altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the Director of Utilities
and Operations of the City of Roanoke.
Jared and Donna Green
5606 Barns Road NW
Roanoke VA 24019
April 28, 1994
Mr. Kit B. Kiser, Director Utilities & Operations
City of Roanoke
Room 354 Municipal Building
215 Church Avenue SW
Roanoke VA 24011
Dear Mr. Kiser,
Thanks for your letter dated April 13, 1994. We are very much
interested in continuing a lease agreement for the land fore
mentioned. The standard provisions, $20.00 per acre per year,
maintaining fences, as well as a liability insurance policy of
$1,000,000 is agreeable to us.
The area that we have leased in the past (basically between the
creek and Barns Road) is about 4 acres, (I will get measurements
on this) is sufficient for our needs. However, we could use and
would very much like to obtain the remaining 15 or 16 acres or
any part of it that the city is willing to lease to us.
We appreciate your keeping us informed on these developments.
We hope to hear back from you in the near future.
Sinc~ely, ~ ~
Mr o & Mrs. ~lared Green
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #166-169-514
Andrew C. Kelderhouse
Vice President
Construction and Development
Fralin and Waidron, Inc.
P. O. Box 20069
Roanoke, Virginia 24018-0503
Dear Mr. Kelderhouse:
I am enclosing four copies of Ordinance No. 32121-072594 granting a revocable
license to First Federal Building, L. C., for construction of certain building
appendages encroaching over and into the right-of-way of First Street, S. W.,
located at the First Street entrance to the First Federal Building, Officiai Tax No.
1012301, upon certain terms and conditions. Ordinance No. 32121-072594 was
adopted by the Council of the City of Roanoke on first reading on Monday, July 11,
1994, also adopted by the Council on second reading on Monday, July 25, 1994, and
will be in full force and effect at such time as a copy, duly signed, sealed, attested,
and acknowledged by the licensee, has been admitted to record, at the cost of the
Licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and
shall remain in effect only so long as a valid, current certificate evidencing
commercial general liabiLity insurance as set forth in Paragraph 4 of said ordinance
is on file in the Office of the City Clerk.
Please sign and return two copies of Ordinance No. 32121-072594, along with the
Certificate of Insurance, to the City Clerk's Office, Room 456, Municipal Building,
Roanoke, Virginia 24011-1536.
Sincerely,
Mary F. Parker, CMC/A/AE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of July, 1994.
No. 32121-072594.
AN ORDINANCE granting revocable license for the construction
of certain building appendages encroaching over and into the right-
of-way of First Street, S.W., located at the First Street entrance
to the First Federal Building, Official Tax No. 1012301, upon
certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. A revocable license shall be and is hereby granted the
current owners, First Federal Building, L.C., their grantees,
assignees, or successors in interest, of the property bearing
Official Tax No. 1012301, otherwise known as 36 Church Avenue,
S.W., as more fully described in a report of the Water Resources
Committee dated July 11, 1994, on file in the Office of the City
Clerk.
2. Said license, granted pursuant to §15.1-376, Code of
Virginia (1950), as amended, shall be revocable at the pleasure of
the Council of the City of Roanoke, and is subject to all the
limitations contained in S15.1-376.
3. It shall be agreed by the licensee that, in constructing
and maintaining such encroachments, said licensee and its grantees,
assignees, or successors in interest covenant and agree to
indemnify and save harmless the City of Roanoke, its officials,
officers and employees, from all claims for injuries or damages to
persons or property that may arise by reason of the above-described
encroachments over public right-of-way.
4. Licensee, its grantees, assignees or successors in
interest Shall for the duration of this permit, with respect to
claims arising out of the construction, maintenance and use of the
structure and areas permitted to encroach into City right-of-way
hereunder, maintain on file with the City Clerk's Office evidence
of commercial general liability insurance coverage. The amount of
such insurance shall not be less than:
B.
C.
D.
E.
General aggregate $1,000,000
Products - Completed/Operations Aggregate $1,000,000
Personal and Advertising Injury $1,000,000
Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a
minimum amount of $1,000,000 aggregate; $1,000,000 each
occurrence.
Owner shall name the city, its officers, agents, employees and
volunteers as additional insureds as its interests may appear on
the above policy. Such coverage shall not be canceled or
materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director
of Utilities and Operations of the City of Roanoke.
5. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged by
licensee, has been admitted to record, at the cost of the licensee,
in the Office of the Clerk of Circuit Court of the City of Roanoke,
and shall remain in effect only so long as a valid, current
certificate evidencing the commercial general liability insurance
required in paragraph 4 above is on file in the Office of the City
Clerk.
ATTEST:
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
, 1994.
ATTEST:
FIRST FEDERAL BUILDING, L.C.
day of
(print name)
Title:
By:
Title:
(print name)
COMMONWEALTH OF VIRGINIA S
§ To-Wit:
CITY OF ROANOKE ~
I hereby certify that the foregoing instrument was
acknowledged before me this day of , 1994, by
the of
First Federal Building· L.C., a limited liability corporation, for
and on behalf of said corporation.
My Commission expires:
Notary Public
CERTIFICATE OF RESOLUTION
I, of First Federal Building,
(name and title of person authorized to sign)
L.C., hereby certify that the following is a true and correct copy
of a Resolution duly and unanimously adopted by the members of
First Federal Building, L.C., a Virginia limited liability company,
which resolution is in effect and has not been modified or revised
as of this date:
RESOLVED by the members of First Federal Building· L.C. (the
"Company") that Ordinance No. , whereby the City of
Roanoke grants the Company a revocable license for
construction of certain building appendages encroaching over
and into the right-of-way of First Street· S.W., (the
"License") be, and it hereby is, accepted and approved· that
· of the Company, is hereby
(name and title of person authoriz~ to sign License)
authorized to execute and deliver the License on behalf of
the Company and that
(name and title of ~rson so authorize)
is authorized to execute such additional documents and to
take such other actions as might be reasonably required in
connection therewith.
GIVEN under my hand and seal this
1994.
day of ,
(SEAL)
Roanoke, Virginia
July 11, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Revocable Permit for Canopy Encroaching
into Airspace of First Street, S.W. for
First Federal Building
The attached report was considered by the Water Resources
Committee at its regular meeting on June 27, 1994. The Committee
recommends that Council authorize a revocable permit to allow a
permanent canopy above the First Street entrance to the First
Federal Building to encroach into the airspace over First Street,
S. W., in accordance with conditions stated in the attached
report.
ETB:KBK:afm
Attachments
cc:
Respe. ctfully submitt d,
Elizabeth T. Bowles, Chairperson
Water Resources Committee
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
Andrew C. Kelderhouse
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
June 27, 1994
M~mbers,~Water Resources Committee
D~r~r, Utilities and Operations thru
W. Robert Herbe~,~ty Manager
REVOCABLE PERMIT FOR CANOPY ENCROACHING INTO AIRSPACE
OF FIRST STREET, S.W. FOR FIRST FEDERAL BUILDING
I. Background:
ae
First Federal Building, a seven story structure located
at 36 Church Avenue, S.W., adjacent to First Street,
S.W., is currently owned by First Federal Building, L.C.
Bo
Oriqinal entrance to the building was on Church Avenue.
Traffic patterns of the building's occupants have shifted
the primary entrance to First Street.
II. Current Situation:
Am
Owner desires to construct a canopy over the First Street
entrance in order to better identify the primary entrance
and improve the appearance of the building.
SJ
The canopy to be constructed will encroach into the
airspace over the First Street, S.W. right-of-way.
III. Issues:
B.
C.
D.
Need
Cost to City
Structural Concerns
Liability Insurance
IV. Alternatives:
Aa
Committee recommend that City Council authorize a
revocable permit to allow a permanent canopy above the
First Street entrance to the First Federal Building to
encroach into the airspace over First Street, S.W.
Need expressed by First Federal Building, L.C. for
an identifiable entrance on First Street is met.
2. Cost to City is zero.
Structural Concerns will be satisfied by requiring
owner to have plans reviewed by a licensed
structural engineer or architect.
Liability Insurance to be provided by owner as
specified in Attachment A.
Bo
Committee not recommend that City Council authorize a
revocable permit to allow a permanent canopy above the
First Street entrance to the First Federal Building to
encroach into the airspace over First Street, S.W.
Need expressed by First Federal Building, L.C. for
an identifiable entrance on First Street is not
met.
2. Cost to City is zero.
3. Structural Concerns would not be an issue.
4. Liability Insurance would not be an issue.
V. Recommendation: Committee recommend that City Council
authorize a revocable permit to allow a permanent canopy above
the First Street entrance to the First Federal Building to
encroach into the airspace over First Street, S.W.
KBK/SEF/fm
Attachments
cc: City Attorney
Director of Finance
Director of Public Works
Andrew C. Kelderhouse
FRALIN and
WALDRON, INC.
May 18, 1994
Mr. Kit B. Kiser
Director of Utilities and Operations
CITY OF ROANOKE
215 Church Avenue, SW, Room 354
Roanoke, Virginia 24011
RE: FIRST FEDERAL BUILDING
Dear Kit:
As a follow up to our conversation last week and my letter of May 2nd, please find
enclosed the attached sketch. You will note that we have changed the finish material
from a granite veneer to a pre-finished composite metal panel. This material is much
lighter and will simplify the necessary structural changes to the building so it can be
properly constructed.
During our conversation, you asked me to confirm the lowest point of the bracket which
will be 7' off the finished sidewalk and will project out approximately 6" at that point.
I certainly appreciate your support for the construction of this canopy, and should you
have any questions, please feel free to contact me.
Sincerely,
~C. Kelderhouse
Vice President - Construction and
Development
ACK/kmc
Enclosures
P. O. BOX 20069 2917 PENN FOREST BOULEVARD S. W.
ROANOKE, VIRGINIA 24018--0503
PHONE 703-774-4415 FAX 703-774-4,582
FRALIN and
WALDRON, INC.
May 2, 1994
Mr. Kit B. Kiser
Director of Utilities and Operations
CITY OF ROANOKE
215 Church Avenue, SW, Room 354
Roanoke, Virginia 24011
RE: FIRST FEDERAL BUILDING
Dear Kit:
After speaking with you a couple of weeks ago, the owners have reconsidered the means
by which to give the First Federal Building an identifiable entrance. You stated to me
that encroachment on the sidewalk itself may be a little difficult to approve, and I
certainly understand the city's philosophy on that issue.
What we are now proposing is the construction of a canopy which would project from
the building approximately 5 feet for a length of 14 feet along the First Street entrance
into the elevator lobby. As you note by the enclosed drawing, the canopy is of a
permanent nature using a duplication of existing materials with a more traditional
appearance. We feel that the canopy will improve the looks of the building and help to
identify the primary entrance into the seven story building.
Please review the enclosed sketch and plat indicating the proposed canopy and notify me
of what you believe the City's response to this request would be. Thank you for your
help and cooperation in this matter.
Sincerely,
~lderhouse
Vice President - Construction and
Development
ACK/kmc
Enclosures
P. O. BOX 20069 2917 PENN FOREST BOULEVARD S. W.
ROANOKE, VIRGINIA 24018-0503
PHONE 703-774-4415 FAX 703-774-4582
ATTACHMENT A
INSURANCE REQUIREMENTS
Owner shall obtain commercial general liability insurance coverage
with respect to claims arising out of the subject matter of this
agreement. The amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a
minimum amount of $1,000,000 aggregate; $1,000,000 each
occurrence.
Owner shall name the City, its officers, agents, employees and
volunteers as additional insured as its interests may appear on the
above policy. Such coverage shall not be cancelled or materially
altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the Director of Utilities
and Operations of the City of Roanoke.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1994
File #80-110-230-249-367
Ms. Adelaide S. Creasy
5506 McVitty Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Creasy:
I am enclosing copy of Resolution No. 32129-072594 memorializing your husband, the
late John Will Creasy, and recognizing the contributions of Mr. Creasy as an artist,
advertising executive and community leader. Resolution No. 32129-072594 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
July 25, 1994.
The Members of City Council requested that I express deepest regrets and sympathy
at the passing of Mr. Creasy.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of July, 1994.
No. 32129-072594.
A RESOLUTION memorializing the late John Will Creasy.
WHEREAS, the members of this Council have learned, with
sorrow, of the passing on July 3, 1994, of John Will Creasy, noted
watercolorist, retired advertising executive and tireless promoter
of arts in the Roanoke Valley;
WHEREAS, Mr. Creasy, a native of Roanoke, graduated from
Jefferson High School in 1937, and, in 1959, he opened Associated
Advertising of which he was a partner until his retirement in 1991;
WHEREAS, Mr. Creasy was a well-known watercolorist whose works
hang in many homes and corporate collections and a co-founder of
the Virginia Watercolor Society, the only Statewide organization
for artists;
WHEREAS, Mr. Creasy was known as a catalyst for the arts in
the Roanoke Valley and was associated with numerous arts
organizations, and served on the board of directors of Mill
Mountain Theater, the Arts Council of Roanoke Valley, Opera
Roanoke, National D-Day Memorial Foundation, the Art Museum of
Western Virginia and Showtimers Community Theater;
WHEREAS, until his illness, Mr. Creasy was deeply involved in
the Arts Place at Old First, a neighborhood arts center on North
Jefferson Street, housed in the landmark 19th century home of First
Baptist Church;
WHEREAS, Mr. Creasy also served a member of the City of
Roanoke Architectural Review Board and Arts Commission for many
years; and
WHEREAS, this Council desires to take special note of the
passing of this distinguished Roanoker who was a tireless promoter
of the arts in the Roanoke Valley;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The City Council adopts this means of recording its
deepest regrets at the passing of John Will Creasy, artist,
advertising executive and community leader, and extends to Mrs.
Adelaide Snead Creasy, his widow, the sympathy of this Council and
that of the citizens of this City.
2. The Clerk is directed to forward an attested copy of this
resolution to Mrs. Creasy.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of 3uly, 1994.
No. 32129-072594.
A RESOLUTION memorializing the late John Will Creasy.
WHEREAS, the members of this Council have learned, with
sorrow, of the passing on July 3, 1994, of John Will Creasy, noted
watercolorist, retired advertising executive and tireless promoter
of arts in the Roanoke Valley;
WHEREAS, Mr. Creasy, a native of Roanoke, graduated from
Jefferson High School in 1937, and, in 1959, he opened Associated
Advertising of which he was a partner until his retirement in 1991;
WHEREAS, Mr. Creasy was a well-known watercolorist whose works
hang in many homes and corporate collections and a co-founder of
the Virginia Watercolor Society, the only Statewide organization
for artists;
WHEREAS, Mr. Creasy was known as a catalyst for the arts in
the Roanoke Valley and was associated with numerous arts
organizations, and served on the board of directors of Mill
Mountain Theater, the Arts Council of Roanoke Valley, Opera
Roanoke, National D-Day Memorial Foundation, the Art Museum of
Western Virginia and Showtimers Community Theater;
WHEREAS, until his illness, Mr. Creasy was deeply involved in
the Arts Place at Old First, a neighborhood arts center on North
Jefferson Street, housed in the landmark 19th century home of First
Baptist Church;
WHEREAS, Mr. Creasy also served a member of the City of
Roanoke Architectural Review Board and Arts Commission for many
years; and
WHEREAS, this Council desires to take special note of the
passing of this distinguished Roanoker who was a tireless promoter
of the arts in the Roanoke Valley;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The City Council adopts this means of recording its
deepest regrets at the passing of John Will Creasy, artist,
advertising executive and community leader, and extends to Mrs.
Adelaide Snead Creasy, his widow, the sympathy of this Council and
that of the citizens of this City.
2. The Clerk is directed to forward an attested copy of this
resolution to Mrs. Creas¥.
ATTEST:
City Clerk.
MARY F. PARKER. CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 9, 1994
File #277-450
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, July 25,
1994, you were requested to report to Council within 60 days with regard to
establishment of a downtown small business incubator to develop entrepreneurial
skills.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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