HomeMy WebLinkAboutCouncil Actions 07-11-94EDWARDS
32091
REGULAR WEEKLY SESSION
ROANOKE CITY CO UNCIL
10:00 a.m.
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call.Council Member McCadden
arrived at 2:00 p.m.
The Invocation was delivered by The Reverend Charles T. Green.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
BID OPENINGS
Ae
Bids in connection with leasing a portion of the first floor space in a
building located at 101 Church Avenue, S. W., for renovation at
bidder's cost and for use as commercial or office space.
One bid was referred to a committee composed of William White, Sr.,
Chairperson, John H. Parrott, William F. Clark and Kit B. Kiser for
study, report and recommendation to Council.
File #166-181-257
e
CONSENT AGENDA
(APPROVED 6-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #15-110
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-2 The 1994 State of the City Address as presented by Mayor David A.
Bowers at the Organizational Meeting of Council on Tuesday, July 5, 1994.
RECOMMENDED ACTION: Refer recommendations to the City Manager
for report and recommendation to Council.
File #132-175-525
C-3
A communication from Mayor David A. Bowers transmitting an article
from the Blue Ridge Regional Business Journal with regard to the efforts of
three young men to recycle materials within their neighborhood.
2
RECOMMENDED ACTION:
Refer to the City Manager, the Clean Valley
Committee, and the Superintendent of
Schools for appropriate response.
File #80-265-282-304-467
C-4
A communication from Council Member John H. Parrott tendering his
resignation as a member of the Roanoke Valley Resource Authority, advising
that he would be willing to continue his service until his successor is
appointed by Council.
RECOMMENDED ACTION: Receive and file.
File #15-110-253
C-5
A status report of the City Manager in connection with a VDOT
corridor study to determine the feasibility of improving Route 220 from
Roanoke to Martinsville; and legislation in connection with initial planning
and engineering of a new "interstate-quality highway" as part of the National
Highway System.
RECOMMENDED ACTION: Receive and file.
File #77-137
C-6 Removed from the Consent Agenda. See first item under Regular Agenda.
C-7
Qualification of Vice-Mayor John S. Edwards as a member of the
Fifth Planning District Commission for a term of three years commencing
July 1, 1994 and ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-200-326
3
C-8
Qualification of John H. Saunders, Marilyn L. Curtis and Marsha W.
Ellison as Trustees of the Roanoke City School Board, for terms of three
years, each, commencing July 1, 1994 and ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-467
C-9 Qualification of Frank J. Eastburn as a member of the Roanoke Public
Library Board for a term of three years ending June 30, 1997.
RECOMMENDED ACTION: Receive and file.
File #15-110-323
REGULAR AGENDA
C--6
A report of the City Manager with regard to a contractual agreement
with Towers Perrin to provide planning assistance in identifying
services that could be provided regionally.
Adopted Resolution No. 32091-071194. (64))
File #175-370--405
3. HEARING OF CITIZENS IJ/~N PUBLIC MATI'ERS:
ae
Request to address Council with regard to a system of electing
Roanoke City Council members via a modified ward/district system.
Mr. Charles T. Green, Spokesperson. (10 minutes)
The matter was refened to the City Attorney for a legal opinion in
connection with all aspects of the proposal, said report to be submitted
to Council at its regular meeting on Monday, August 8, 1994.
File g40-132
4
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., complained about
rodents and bugs in the area of the Hotel Roanoke Conference Center
site which are the direct result of construction and excavation.
The matter was referred to the City Manager for appropriate response.
File g66-247-514
Adopted Ordinance No. 32092, on first reading, authorizing the lease
of a portion of the first floor space in the building located at 101
Church Avenue, S. W., within the City for renovation as commercial
or office space; and Resolution No. 32093-071194 authorizing the City
Manager to execute a release agreement with First Union National
Bank of Virginia (First Union) to release First Union from the existing
lease for space at 101 Church Avenue, S. W., and authorizing and
directing the proper City officials to enter into a management
agreement with Edwin C. Hall Associates, Inc., relating to the lease of
101 Church Avenue. (6-0)
File #166-181-257-369
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school grants.
Adopted Budget Ordinance No. 32094-071194. (6-0)
File g60-236-467
A communication from the Roanoke City School Board requesting that
Council approve a supplement of $900,000.00 to the original Literary
Fund loan application in connection with construction costs associated
with the addition and improvements to Wasena Elementary School.
Adopted Resolution Nos. 32095-071194 and 32096--071194. (6-0)
File g467
The meeting was recessed until 2:00 p.m.
5
Reconvened at 2:00 p.m., with all Members of Council in attendance.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report with regard to a recommended Capital Improvements
Program for the City of Roanoke.
Adopted Resolution No. 32097-071194. (7-0)
File g40-53-217
o
A report recommending appropriation of additional funding of
$579,738.00 to the Fifth District Employment and Training
Consortium, and increase the revenue estimate by said amount.
Adopted Budget Ordinance No. 32098-071194. (7-0)
File g60-236-246
e
A report in connection with Community Development Block
Grant Contracts for Services with Total Action Against Poverty
in Roanoke Valley, Fifth District Employment and Training
Consortium, Blue Ridge Independent Living Center, West End
Center, Inc., Roanoke Valley Student Trouble Center, Inc., and
the Roanoke City Health Department.
Adopted Resolution No. 32099-071194. (7-0)
File g22-58-72-76-178-226-236-246-304-350-353
6
A report recommending authorization to execute Amendment
No. 1 to agreements with Hayes, Seay, Mattern & Mattern, Inc.,
and Mattem & Craig, Inc., in the amount of $34,188.00 and
$52,500.00, respectively, in connection with consulting services
for the Bridge Inspection Program.
Adopted Resolution No. 32100-071194. (7-0)
File g9-102-223-313-405
A report in connection with Intermodal Surface Transportation
Efficiency Act Safety Improvement Program -- Project
Resolutions for Old Mountain Road and Nelms Lane, N. E.,
King Street and Berkley Road, N. E., and Albemarle Avenue,
S. E. Rail Crossing.
Adopted Resolution Nos. 32101-071194, 32102-071194 and
32103-071194. (7-0)
File #77-223-236-514
A report recommending that the City Manager be authorized to
issue Change Order No. 3 to the contract with Mattem & Craig,
Inc., in connection with professional services for Carvins Cove
Filter Plant Improvements, Phase I.
Adopted Resolution No. 32104-071194. (7-0)
File g405-468-472
A report recommending that the City Manager be authorized to
execute appropriate documents to subscribe to long distance
telephone service provided by Telstar Long Distance, for a
period of 24 months with an option to extend for renewal of
service at one year increments with the same or a lesser rate per
minute.
Adopted Resolution No. 32105-071194. (7-0)
File g262-291
7
e
A report recommending acceptance of certain bids meeting
specifications for water and waste water treatment chemicals for
the period July 1, 1994 through June 30, 1995, and rejecting all
other bids received by the City.
Adopted Resolution No. 32106-071194. (7-0)
File g27-468-472
b. DIRECTOR OF FINANCE:
A report with regard to reappropriation of outstanding
encumbrances as of June 30, 1994, and reappropriation of funds
for the Hotel Roanoke Conference Center Fund.
Adopted Budget Ordinance Nos. 32107-071194, 32108-071194,
32109-071194, 32110--071194, 32111-071194, 32112-071194,
32113-071194, 32114--071194, 32115-071194, 32116-071194,
32117-071194 and 32118-071194. (7-0)
File g27-44-60-192-247-268-299-301-331-361-468
c. CITY ATTORNEY:
A report recommending certain amendments to the Code of the
City of Roanoke (1979), as amended, relating to parking in
spaces reserved for persons with disabilities, in order to conform
the City Code to new provisions of the State Code.
Adopted Ordinance No. 32119-071194. (7-0)
File//24-353
2. A report with regard to recent excessive force litigation.
Received and filed.
File #5-58-123
8
6. REPORTS OF COMMITTEES:
ao
A report of the Water Resources Committee in connection with a lease
agreement with Jared and Donna Green for property located on Barns
Avenue, N. W. Council Member Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32120 on first reading. (7-0)
File 09-166-468-514
be
A report of the Water Resources Committee recommending that
Council authorize a revocable permit for a permanent canopy located
above the First Street entrance to the First Federal Building to
encroach into airspace over First Street, S. W. Council Member
Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32121 on first reading. (7-0)
File #58-169-468-481-514
A report of the committee appointed by the Mayor to tabulate bids for
repairs to Hollins Road/Norfolk Avenue Bridge, recommending that all
bids be rejected and that the project be readvertised for bids in early
1995. Council Member William White, Sr., Chairperson.
Adopted Resolution No. 32122-071194. (7-0)
File #102
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ae
Inquiries and/or comments by the Mayor and Members of City
Council.
The City Attorney was requested to prepare the proper
memorializing the late John Will Creasy.
File #80-367
me. asul~
be
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
Appointed the following persons:
R. Dale Edwards
File #15-32-110
Building Maintenance Division of the City's Board
of Building Code Appeals
Elvah D. Taylor -
File #15-110-304
Youth Services Citizen Board
Charles T. Green -
File #15-110-178
Fair Housing Board
Reappointed the following persons:
Ronald L. Turner -
File #15-110-304
Youth Services Citizen Board
Kathy S. Hill -
File #15-110-237
Hood Hain Committee
Harold L. Shaffer -
File #15-110-237
Flood Hain Committee
10
10. OTHER I-1E~~GS OF CITIZENS: None.
7:00 P.M. SESSION
PUBLIC HEARINGS: NONE.
11
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
July 14, 1994
File #166-181-257
SANDRA H. EAKIN
Deputy City Clerk
The Honorable William White, Sr., Chairperson )
The Honorable John H. Parrott )
William F. Clark ) Committee
Kit B. Kiser )
Gentlemen:
The following bid in connection with leasing a portion of the first floor space in a
building located at 101 Church Avenue, S. W., for renovation at bidder's cost and
for use as commercial or office space was opened and read before the Council of the
City of Roanoke at a regular meeting held on Monday, July 11, 1994:
BIDDER BASE BID
United States Postal Service Annual Rental Years 1 - 5 - $31,800.00
Annual Rental Years 6 - 10 - $35,800.00
Annual Rental Years 11 - 15 - $40,120.00
Annual Rental Years 16 - 20 - $44,935.00
On motion, duly seconded and adopted, the bid was referred to you for study,
report and recommendation to Council.
Sincerely,
MFP: sm
Mary F. Parker, CMC/AAE
City Clerk
pc: Wilburn C. Dibling, Jr., City Attorney
Parker - For 7our information.
Off~ce of t~e City Manager
July 5, 1994
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Council Members:
SUBJECT: 101 Church Avenue Parking Garage
On Monday, July I 1, 1994, there will be a bid opening for the lease of the space at i01
Church Avenue. It is anticipated that the only bid to be received will be from the United States
Postal Service.
Due to the time restraints placed on the United States Postal Service in vacating their
existing space in the Poff Building and retrofitting the space at 101 Church Avenue, it is
desirable that the Bid Committee report back to City Council prior to the end of the Council
meeting on July 11, 1994.
If you would ask the Bid Committee members to meet and report back to Council prior
to the end of the Council meeting it would allow us to keep the project on schedule. Attached
is a draft of a report that will be made available for the Bid Committee's consideration if the
Postal Service is the only bidder.
Sincerely,
W. Robert Herbert
City Manager
WRH:js
Attachment
Room 364 Municipal BuilOing 215 Chu¢ch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2333
DRAFT
July 11, 1994
Honorabl~ Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Bids for Space at 101 Church Avenue Parking Garage
I. BACKGROUND:
mo
First National Exchange Bank leased commercial space in the Church Avenue
Parking Garage pursuant to a lease agreement dated August 2, 1976, with two
options to renew for 10 years. The initial lease term began on July 1, 1978.
B. First 10 year option was exercised on July 2, 1988.
C. First Union closed the Church Avenue facility on June 14, 1993.
Do
United States Postal Jervicq~ announced closing of the post office facility located
in the Poff Btjilding in June, 1993.
Eo
"Request for Proposals" was advertised for a new downtown location on June 27,
1993, with a response deadline of July 23, 1993.
Boundaries established were Jefferson St. (East), N/S Tracks (North), Elm Ave.
(South) and 10th St. (West).
Ed Hall Associates responded on behalf of First Union in an effort to sublease
101 Church Avenue.
Soace in the Church Avenue Parking Garage was chosen by the United States
Postal Service as their first choice.
Permission to bid the space was granted to the City of Roanoke by First Union
National Bank of Virginia.
Jo
Bids following proper advertisement, were publicly opened and read aloud before
City Council on July 11, 1994, for the renovation and lease of the space at 101
Campbell Ave., Roanoke, Va.
Ko
One (1) bid was received. The United States Postal Service submitted a bid to
renovate and lease the space for 20 years, with the option to terminate at the end
of 10 years. The bid met minimum guidelines for renovation of $300,000.00 and
II.
III.
Lease Rates of $31,800.00 per year for the first five years, $35,800.00 per year
for years six through ten, $40,120.00 per year for years 11 through 15, and
$44,935.00 per year for years 16 through 20.
cURRENT SITUATION:
An
First Union requested to be released from their lease agreement with the City to
allow the City to lease directly to United States Postal Service.
Bo
R. F. P.'$ for retrofittin~ the space has been requested by the United States Postal
Service.
Co
Cost Estimate~; for retrofitting which includes ADA compliance are between
$300,000.00 and $500,000.00.
D. No financial investment by the City is required as part of this proposal.
E. Retrofitting needs to be started by United States Postal Service in August, 1994.
F. Downtown businesses need to have a Post Office in the immediate area.
ISSUES:
A. Economic Development
B. Service to downtown business community
C. Timing,
ALTERNATIVES:
A. City Council take the following action:
Accent the bid from United States Postal Service for lease of space at 101
Campbell Ave. providing:
a. 20 year le~s~ with option to terminate lease at end of 10 years.
b. Lease Rates
Initial Ten Years
1 - 5' $31,800.00 $159,000.00
6- I0 $35,800.00 $179,000.00
Second i0 years
11- 15 $40,120.00 $200,600.00
16 - 20 544,935.00 $224,675.00
$763,275.00
Co
Minimum investment by United States Postal Service of
$300,000.00 in improvements including bringing building into full
compliance with ADA.
ii.
Authorize the City Manager to enter into a lease agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Campbell Avenue.
oo.
111.
Authorize the City Manager tO enter into an agreement, approved to form
by City Attorney, with First Union National Bank of Virginia to release
First Union from its existing lease for space at i01 Campbell Avenue.
The release would be effective upon execution of the new lease with the
United States Postal Service and would provide for the removal of all
asbestos and other hazardous materials placed in the building by First
Union.
iv.
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C, Hall Associates, Inc., for a
consideration of $100.00 for the first ten years and $14,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
ao
Economic Development would be realized with the retention of a
Post Office in the Downtown area.
Service to Downtown Business Community would be enhanced
with a more convenient Post Office location.
Ce
Timing would allow for the United States Postal Service to begin
construction in early August, 1994, allowing for a Fall 1994
opening.
City Council nol; accept the bid from United States Postal Service for space at 101
Campbell Avenue.
Economic Development would not be realized due to a lack of suitable
sites Downtown.
2. Service to Downtown Business Community would be jeopardized with the
loss of a Downtown Post Office.
3. Timing would be negatively impacted with current plans to vacate the Poff
Building in early Fall of 1994.
RECO~LMENDATION:
It is recommended that City Council adopt Alternative A. to:
1. Accept the bid from United States Postal Service for lease of space at 101
Campbell Ave. providing:
20 year lease with option to terminate lease at end of 10 years.
ao
Lease Rates
Initial Ten Years
1 - 5 $31,800.00
6- 10 $35,800.00
$159,000.00
$179,000.00
Second 10 years
11 - 15 $40,120.00 $200,600.00
16 - 20 $44,935.00 $224,675.00
o
$763.275.00
United States Postal Service would make a minimum of
$300,000.00 in improvements including bringing building into full
compliance with ADA.
Authorize the City Manager to enter into a lea~ agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Campbell Avenue.
Authorize the City Manager to enter into an agre~mg'.nt, approved to form
by City Attorney, with First Union National Bank Of Virginia to release
First Union from its existing lease for space at 101 Campbell Avenue.
The release would be effective upon execution of the new lease with the
United States Postal Service and would provide for the removal of all
asbestos and other hazardous materials placed in the building by First
Union.
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C. Hall Associates, lnc~, for a
consideration of $100.00 for the first ten years and $14.,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
Respectfully submitted.
William White, Sr., Chairman
John H. Parrott
William F. Clark
WW:JP:WC:KK:js
Attachment
CC:
City Manager
City Attorney
Director of Utilities and Operations
Director of Finance
Manager of Management and Budget
Kit B. Kiser
TIMES & ~i]RLO-NE"S
PUBLISHER'S FEE - $590,40
CITY
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ROANilK~ Va 24011
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'94 22
STATf:: OF VIRGINIA
CITY JF ROANOKF
a~FFIDAVIT
PU~L IC Al' I ON
I, CTHE UNDE¢,SIGNEDI AN AUTHORIZED
REPRFSENTATIVE ~JF THE TIMES-W(JRLO COR-
Pi]RATION, WHICH CORPORATION IS PUBLISHER
OF TH~ ROANi]KE TIMES & WORLD-NEWS~ A
DAILY NF~SPAPE~4 PUdLIS~tED I~ R~ANOKE~ IN
THE STATE C)F VIRGINIA, DO CERTIFY THAT
TH~ ANNFX%D NOTICE ~&S PUmLISHEO IN SAID
O6/1
06/25/~4
07/02/9~
WITN~SS~ TitIS
SATURDAY
SATURDAY
S~TURDAY
S~TUROIY
12TO~
AUTH!]RIZ~I] SIGNATURF.
456, Room 456, MuniclM
Bu~ 215. CtNJr~ Avenue,
S.W., Roanoke, ~ 24O11
until 9:30 a.m. kx~al Ume,
Monday, July 11, 1994, for
101 Church Avenue, $.W., for
mlnaMe by Lessee af'~r 10
Mm~nN,nt.
by the Cay Cle~, unopened.
until 10:00 a.m., ~ ~ne, on
all ~ so rec~
Council Chamber, Room 450
Virginia and than publicl
No pul~c funding ~bell be
required for the re~
ordinance authorizing such
A ~.asl~er'a ctme~, ce~
Roanoke, Virginia In the
forth In pa~ (J~ ~ 11,54.~ of
t~e Co~e of V~rl~n~ (19~0), so
amended.
w~ It~/(co) d.yl of~ me
W. ~e~t aem~t
Renovation and Lease of 101 Church Avenue, S.W.
Roanoke, Virginia
Bids will be received in the Office of the City Clerk, Room 456, Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011 until 9:30 a.m., local time, Monday, July 11, 1994, for
lease of the building located at 101 Church Avenue, S.W., for renovation, at Bidder's cost and use
as commercial or office space. Such lease shall be for a term of 20 years, terminable by Lessee
at~er 10 years, upon the terms and conditions set forth in the Lease Agreement.
All bids so received will be held by the City Clerk, unopened, until 10:00 a.m., local time, on the
same date, at which time all bids so received will be delivered to the Roanoke City Council
Chamber, Room 450, Municipal Building, Roanoke, Virginia and then publicly opened and read
aloud before the Roanoke City Council.
No public funding shall be required for the renovation (or operation) of this facility during the
term of the lease.
A copy of the full text of the ordinance authorizing such Lease Agreement is on file in the Office
of the City Clerk.
A cashier's check, certified check, or bid bond, payable without condition to the City of Roanoke,
Virginia in the amount of $1,000.00 must accompany each bid.
The bidder shall give notice in writing of his claim of fight to withdraw his bid within two days
after the conclusion of the bid opening consistent with the procedure set forth in part (1) of § 11-
54.A of the Code of Virginia (1950), as amended.
Within sixty (60) days after the deadline for receipt of bids, the City of Roanoke may award a
lease agreement to the highest responsible and responsive bidder who will provide the best
combination of value of proposed improvements to the property and annual rental fee for
privileges and right to be granted pursuant to the terms of the Agreement.
The City expressly reserves the right to reject any and all bids, to waive any informality or
irregularity in the bids received, and to accept the bid which is deemed to be in the best interests
of the City.
W. Robert Herbert
City Manager
Note to Publisher:
Please publish in the following Saturday editions: June 18, 1994; June 25, 1994; July 2, 1994;
and July 9, 1994 (4 advertisements total). Please forward the bill to D. Darwin Roupe, Manager of
General Services, Room 353, Municipal Building, Roanoke, Virginia 24011. Thank you. Send
publishers affidavit to Mary Parker, City Clerk, Room 456 Municipal Building, Roanoke, VA 24011
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
July 11, 1994
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #132-175-525
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the 1994 State of the City Address as presented by Mayor
David A. Bowers at the Organizational Meeting of Council on Tuesday, July 5, 1994,
which document was before the Council of the City of Roanoke at a regular meeting
held on Monday, July 11, 1994.
On motion, duly seconded and adopted, the recommendations were referred to you
for study, report and recommendation to Council.
Sincerely, ~t~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
STATE OF THE CITY
1994
VICE-MAYOR EDWARDS, LADIES AND GENTLEMEN:
I am pleased to report for the second time that the State of
our City is good.
It is the tradition of Mayors, when giving this type of annual
address, to look back at the accomplishments of the past year as
well as put forward a new agenda for the next 12 months. It is
with good reason that they always look back first. Like an
individual or a business, a City government can learn a tremendous
amount about its future direction by understanding its
accomplishments and the elements that were important to its
Success.
Roanoke can take great pride in this past year's
accomplishments. As I prepared for this speech by first outlining
those accomplishments, I was amazed myself at the breadth and depth
of things we succeeded at this year.
1
One badge of honor, which our Council and Administration can
take significant pride in having achieved for the benefit of our
City, was the re-affirmation by all three bond rating agencies --
Standard & Poors, Moody's, and Fitch -- of Roanoke's "Double AA"
bond rating. This allowed the City to issue $35.8 million of bonds
this past January with the lowest interest rate in 20 years. The
rating reports stated that the City of Roanoke has:
· a diverse economic base,
· manageable debt levels,
· financial operations consistently maintained, and
· a stable outlook.
That's a good report card for Roanoke.
I don't believe there is any other accomplishment in the last
two years which gives me a greater personal sense of pride than to
know that, at age 42, I have been fortunate to serve in somewhat
difficult and often stagnant economic times, as your Mayor of this
municipal government, which continues to be fiscally responsible
and stable, and yet continues to provide quality basic municipal
services to our citizens. Nothing makes me more proud.
To our Administrators -- thank you for that -- congratulations
and keep up the good work.
I want to touch on a few of this past year's achievements
before proposing a major new initiative and making a major
announcement...this afternoon.
If we were not doing a good job in the day-to-day operations
and conduct of our City, I would not be so bold to announce a new
initiative.
But look at the facts -- about our achievements in economic
development, tourism, crime, schools and citizen involvement, and
you will understand why we can, today, dream boldly about Roanoke's
future.
Let me start in the area of economic development. Among the
highlights was the opening of the new Transkrit facility, the
expansion of Orris and Vitramon, the relocation of Crouse Hinds,
and the complete occupation by First Union of their space in the
Tower with their move of over 250 Jobs into downtown Roanoke.
Between April 1993 and April 1994, 5,500 new Jobs have been
created in the Roanoke area. That many Jobs have not been created
in a 12-month period since 1985. In fact, we were second in the
Commonwealth in Job creation. Fortune magazine listed us as one of
3
the top ten lowest unemployment areas among metropolitan
statistical areas in the entire country. Oh I know, the naysayers
are going to say, but all those jobs created were low paying.
Well, to them I say look at the facts. Manufacturing employment
increased in the Valley by 3.7 per cent, or 700 jobs. That is two
years in a row that manufacturing employment has increased.
Tourism was another bright star for Roanoke this past year.
Sporting events such as hockey, Amos Alonzo Stagg Bowl, Tour
DuPont, Virginia Commonwealth Games and the Youth Soccer Tournament
helped lead the way this past year. Visitors to our information
center downtown continued to rise -- up 15 per cent between 1992
and 1993, our transient room tax increased by a healthy 31.1 per
cent, our sales tax by 7.3 per cent, and attendees at conventions,
trade and consumer shows by 20.7 per cent. May of this year saw
more visitors to the downtown information center than any previous
month since its opening in 1987, and even with the terrible weather
this past winter, attendance is up from January through May over
last year by 18 per cent.
Meanwhile, our citizens are waiting with great anticipation
for the opening of the Hotel Roanoke and Conference Center in nine
months. The Hotel remains the "centerpiece" of our tourism
initiative, and this Council has made sure it is underway. Council
should also take great pride in its accomplishments of bringing
local and minority participation into the construction of this
4
project in an unprecedented way. I think we will get quite a few
visitors from cities around the country asking us how we achieved
these levels of participation.
Most importantly, the Hotel is receiving a great reception
from meeting planners and associations. Already 26 groups have
been booked definitely, representing approximately 17,629
conferees, with 12 tentative groups, representing another 5,676
conferees for 1995 and beyond. Our tourism initiative is truly
beginning to "take off" into orbit!
A topic on the minds of most Americans these days is crime.
While no amount of crime is acceptable, Roanokers can take pride in
the battle they are waging against it. Between 1992 and 1993,
crime actually went down. Larceny was down almost 18 per cent,
burglary was down over eight per cent, and rape -- over 30 per
cent. In total offenses, crime went down 12.5 per cent. Add to
these statistics the fact that there have been no homicides in
Roanoke City since January 1, and you can appreciate the efforts
being made.
Certainly, Roanoke's approach toward fighting crime has played
a major role in these statistics. This past year has brought us
mounted police downtown, police on bikes in our neighborhoods, the
continuation of the D.A.R.E. program, and perhaps, most
importantly, the continuation and expansion of the C.O.P.E. Teams.
5
I am convinced our grass roots approach to fighting crime is
correct, and the numbers bear me out. I would like to thank our
dedicated police force for instituting these techniques and for the
great job they do day in and day out.
Any look back over the last 12 months would not be complete
without talking about our schools. Roanoke has welcomed its new
Superintendent of Schools, Wayne Harris, with open arms. He is off
to a tremendous start, and we expect Roanoke to continue to have
the finest school system in the country. We also expect and pledge
that we will continue our highly successful efforts to renovate our
school facilities -- six of seven elementary schools have already
been rehabilitated. This renovation program will pay great
dividends for our school system as well as to the stabilization of
our neighborhoods for decades.
It really has been a "BANNER YEAR" for Roanoke City Schools:
Discipline and safety have been re-affirmed by
a new parent-teacher-student commitment to
appropriate behavior and good citizenship.
Over $1.0 million has been received for the schools in
human, financial and in-kind resources from our
successful community partnerships.
Roanoke City graduates have been accepted in
some of the nation's finest colleges and
universities, such as Princeton, Johns
Hopkins, University of Virginia, Vanderbilt
University, and the like. There are three
National Merit Scholars, 11 Commended
Scholars, 13 Distinguished Scholars, 134 Honor
Scholars, and more than $1.0 million in
scholarships awarded to this year's graduating
class.
The reason Roanoke continues to succeed in areas like economic
development and in fighting crime is found in our approach to
community relations. Roanoke has learned the fine art of citizen
involvement. We have not only learned it, but we practice it every
day of the year. The examples of Roanoke successfully working with
citizens to solve problems or plan for the future are numerous.
Whether it has been our downtown planning, vision processes, road
projects like the Peters Creek Road extension and the Wells Avenue
relocation, or social issues like our Community Relations Task
Force, Task Force on Teen Pregnancy, or homelessness committee or
task force on drugs and alcohol.
I have bought today a book entitled, America's Downtowns,
which lists Roanoke because of our excellent work in preservation
and citizen involvement. The Virginian Pilot newspaper recently,
decided to do a feature on successful citizen involvement around
the country. They called Mr. Ken Thompson, a world renowned expert
in this area and author of the book entitled, Rebirth of Urban
America, and asked him to name some cities in the United States
that the newspaper could visit and see firsthand how it works. He
told the reporters they did not need to travel very far. He said
Roanoke was one of the top ten cities in the entire country in
terms of its successful implementation of citizen involvement in
the everyday affairs of the City.
As someone who has been a populist his entire adult life, I
not only take great pride in the populist actions of this City, I
take great comfort from the fact that citizen involvement has been
institutionalized into the workings of our governance.
Let me turn now from the past to our vision of the future.
When John Edwards was on the campaign trail in the Council race
this past spring, he released a plan for continued growth for
Roanoke. The basis of this plan was the need to build on our
strengths, our past successes and our history. The Vice-Mayor was
absolutely right. In our current strengths and successes are the
seeds of our future growth. Therefore, I am proposing a group of
projects that we work on over the next 12 months that build on our
past successes:
I will call this initiative "The Downtown "R & R" Initiative",
with "R & R" standing for re-creation and recreation. Downtown
Roanoke, known as "everybody's neighborhood" is a unique jewel in
this regional community.
There are few cities our size -- or larger -- with as vibrant
a downtown area.
When I was in Portland, Oregon, last month for the National
Conference of Mayors, I was impressed with that City's downtown...
featuring new skyscrapers, downtown housing, trees and parks,
pleasing streetscapes, preservation of their heritage and older
bulldings...a vibrant downtown.
Portland has been "re-creating" for 30 years, according to
their local newspaper. Here in Roanoke, we began our downtown re-
creating in 1979 -- Just 15 years ago. We can not be through yet.
The Job is not completed. Re-creation must be continual and
evolutionary.
Now -- let me tell you a tale of two other cities -- Baltimore
and New Orleans.
They have both turned around decaying central cities by
understanding that a critical mass -- an urban mix -- right in the
heart of the city -- makes for a successful vibrant region. Both
cities now understand the value of the second "R" -- recreation --
and how it is vital to downtown.
Baltimore downtown has the combination of:
B & O Museum
· Inner Harbor
· National Aquarium, and
· Camden Yards
New Orleans, which once only had the French Quarter as an
attraction, also now has a critical mass:
· Superdome
· French Quarter
· Streetcar & boat rides on the Mississippi
· Riverfront Arcade
· Jazz Museum
· Aquarium
Our destiny, Just as Portland, Baltimore and New Orleans, is
for Roanoke to be "The Prominent Center" of our region.
10
That is the challenge, Ladies and Gentlemen, and, I submit --
the City of Roanoke will accept the challenge and take the lead.
However, just as Explore Park -- which opened this past
weekend after nine years of struggle -- Just as explore is and will
be successful because of regionwide support -- Valley cooperation
-- and joint responsibility -- Roanoke's effort to re-create and
recreate downtown must have the same kind of regionalism. Indeed,
Roanokers want the people of our region to take pride in and enjoy
our safe, beautiful, vibrant, prominent center.
We need their help -- and, today, we ask for it.
Conceptually, today I am proposing "R & R" for downtown. With the
City Market bustling with activity -- let us look west and north in
the area I call "West Jeff" -- west of Jefferson Street -- and
Henry Street Gainsboro -- the area around our renovated Hotel.
Let us re-create these areas and enhance downtown with
recreation. Let us encourage retail development in "West Jeff"
again and let us expand and enhance our State Transportation Museum
-- and tie it directly into the Hotel Roanoke two blocks away.
have several specific recommendations for you today.
ll
First, now that the Hotel Roanoke project is well on its way,
we need to identify the next major community project that will
build upon the success of the Hotel and enhance Roanoke's image as
a destination place for visitors. We need to develop an attraction
that will support the continued revitalization of the City Market
area, the Center In The Square, and the Hotel Roanoke. Such a
project needs to be national in its scope and should be based on a
theme that is indigenous to this area. With this as background, I
am announcing today that the State Tourism office, in cooperation
with representatives from the new Nauticus facility in downtown
Norfolk and from the Walt Disney Company will be meeting with a
group of Roanokers in the next several weeks to begin brainstorming
and defining the nature of such a project. We welcome Disney to
Roanoke.
The expectation is that such a facility will be based on our
rail heritage. Our hope is to elevate the planning on a
transportation museum facility to an interactive attraction that
will be grand enough in scope to become a destination attraction,
bringing hundreds of thousand of visitors to Roanoke. We need to
develop an interactive facility that appeals to the families of the
1990's and beyond. Let me take you on a stroll through the kind of
facility I envision.
I can imagine entering our virtual reality theatre at this
facility and hopping aboard an old passenger train and being
whisked back to the 1800's. Bank robbers are after the gold this
train is carrying, and they are in hot pursuit. I am the engineer
on the train. I am giving instructions to my fellow railroad
workers hoping we can escape. Right about the time the robbers are
about to catch the train -- WHOOSH! -- we enter a tunnel cut
through a mountain. Just in the nick of time. We've lost the
train robbers for now.
I come out of this theatre and run quickly to catch a real
train that is about to leave a station. This train travels in a
ten mile loop around the Valley giving people a true railroad
experience. I then come back to this facility and successfully
talk a ten year old boy into letting me play the computer game he
has been playing for the last 30 minutes. In control of this
computer game, I am working hard to apply the brakes so that train
does not fall over the cliff that is straight ahead.
Ladies and Gentlemen, that is the vision of a first class,
interactive tourist facility. That is a vision of Roanoke's
future. Therefore, my first recommendation today is that we spend
the necessary money this year to begin the planning for this world-
class attraction. In order to have this kind of attraction, this
region may have to spend tens of millions of dollars. It's going
13
to take the kind of public/private partnership we experienced with
the Hotel Roanoke project. There will be a thousand details to
work out. But, together, I believe Roanoke can achieve this
vision.
Secondly, let us build the "Railwalk" from the Market to the
Museum -- creating strong pedestrian walkways has always been a
part of Roanoke's downtown planning. With Design '79, came the
plan to create a visible walkway from Elmwood Park to the City
Market Building to the Hotel Roanoke. With the completion of the
pedestrian bridge over the railroad tracks this year, that planning
idea will be complete.
I believe there is an equally impor, tant pedestrian link we
must now turn our attention to. That is the need to connect the
City Market area in the same kind of strong visible way to the
current Transportation Museum, the West Jeff commercial area, and
the future national destination facility I discussed earlier. Come
with me on a trip to the future one more time. I have played with
that computer game I spoke of earlier as long as the kids will let
me. I have decided to stroll along the Rallwalk to the City Market
area to get a bite to eat. Along the way, I stop to listen to a
group of entertainers imitating the old Gandy Dancers and singing
to a group of visitors who have stopped to listen. I continue my
walk until I get seated at a sidewalk cafe located within view of
14
the railroad tracks. As a train goes by, I lift my glass of non-
alcoholic beverage as if to signal cheers and the engineer on the
train toots his horn as if to signal cheers back to me.
My second recommendation to you today is to move the planning
of this Railwalk up to coincide with the planning on our national,
interactive Rail Park and Museum.
Thirdly, NORTH JEFFERSON STREET. Planning for the use of
those buildings along North Jefferson Street across from the Hotel
Roanoke must also move forward this year. Creative solutions for
the reuse of these old buildings or the property they sit on must
be developed. Whether it is the use of that area as a Higher
Education Complex built around the success of the continuing
education component of the Conference Center of Roanoke, or some
other equally beneficial use, we must proceed. Therefore, I am
recommending that the City Manager bring us some alternatives for
that area and Henry Street this year.
Finally, in the spirit of Roanoke, let us make this truly a
regional collaborative effort.
In addition to the Doubletree hotel staff, Downtown Roanoke,
Incorporated, staff, Virginia Tech, Gainsboro leaders, Former Mayor
Taylor and the Henry Street Committee and others who are already
vitally interested in downtown...
15
Let us also seek support from our State legislators -- we need
more State dollars for the Transportation Museum -- other local
governments whose citizens work and visit downtown. Let us get the
D-Day Committee involved to build their national monument downtown.
Let us get together to tear down the remaining portion of the
viaduct -- bring back downtown cinemas -- and develop tasteful,
exciting public art. Let us work together for a downtown
connection to Explore Park, Mill Mountain Zoo and the Julian Wise
National EMS/Rescue Museum.
Let us do what Roanoke always does best: WORK TOGETHER!
And let our Joint goal be an exciting prominent center that all of
southwest Virginia will be proud of.
I can not take credit for all of this "Grand Idea". Bob
Herbert and I have made a good team. Sometimes I have had an idea
-- and he expanded on it. Often, in the evolution of this
initiative, it has been his "Good Idea", and I would expand on it.
Together, Bob and I have dreamed this dream. We have been a
"Dream Team".
He is ready -- this is the take off -- and with your
concurrence in my request to refer this "R & R" initiative to the
City Manager, we will begin...todaylZ!
16
Finally, allow me to thank our citizens for the privilege to
serve our City as Mayor. The Irish have a saying:
COUNT YOUR BLESSINGS!
In every personal, professional, or political tribulation that
I face in my life -- I keep coming back to that...and so should our
citizens.
Channel 7's Irv Sharp, who died earlier this year, used to say
that on his broadcast every morning. To paraphrase him:
ROANOKE...
COUNT YOUR BLESSINGS...
YOU'VE GOT A MILLION OF THEM!
17
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #80-265-282-304-467
Ann Masters
Executive Director
Clean Valley Council
P. O. Box 523
Roanoke, Virginia 24003-0523
W. Robert Herbert
City Manager
Roanoke, Virginia
E. Wayne Harris, Superintendent
Roanoke City Public Schools
Roanoke, Virginia
Dear Ms. Masters and Gentlemen:
I am enclosing copy of a communication from Mayor David A. Bowers transmitting an
article from the Blue Ridge Regional Business Journal with regard to the efforts of
three young men to recycle materials within their neighborhood, which
communication was before the Council of the City of Roanoke at a regular meeting
held on Monday, July 11, 1994.
On motion, duly seconded and adopted, the communication was referred to the City
Manager, the Clean Valley Committee, and the Superintendent of Schools for
appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
July 7, 1994
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wanted to share with you all the enclosed article regarding Joseph Robertson, age
11, who is recycling in his neighborhood. The article appeared in the recent edition
of the Blue Ridge Regional Business Journal.
I know Council would like to make a special acknowledgement of the recycling effort
by Joseph, Marcus Robertson, and Jason Martin. Accordingly, I am requesting that
this letter be placed on the Consent Agenda for our next regular meeting of Roanoke
City Council on Monday, July 11, 1994, and thereafter be referred to the City
Manager, the Clean Valley Committee, and our Superintendent of Schools for any
appropriate response. For instance, perhaps we can recognize young people in our
community, on an annual basis, who have demonstrated environmental concerns, just
like these fine young men.
Best personal regards to each of you.
Sincerely,
David A. Bowers
Mayor
DAB: jas
Enclosure
PAGE 22 SPECIAL SECTION JULY 1994 BLUE RIDGE REGIONAL BUSINESS JOURNAL
Best little recycling company in the neighborhood
By DAN SMITH
Name: Joseph Robertson.
Age: I I.
Company: M&R Recycling.
Location: Roanoke.
Title: President, CEO.
Employees: 3.
Background: Roanoke native.
Finished fourth grade at Highland
Park Learning Center, majoring in
cmnputer stuff. Former co-owner of
M&R Paving (used Tonka Truck
force to pave portions of back yard).
Catcher and left fielder with Heights
Club Blue Jays baseball team: played
some football (Mom says he was an
iron man, who played the whole
game), but doesn't like it: enjoys
math, spelling and science, but plans
to major in physical education in
fifth grade (if the business doesn't
cut into studies). Son of Julie and
Lee Robertson of Roanoke.
Business Philosophy :"It' s about
both making money and cleaning up
the environment."
Joseph Roberlson is not the ebul-
lient force his two-years-younger
brother, Marcus, has become, but
he's obviously the brains behind the
business. Marcus is the mouthpiece,
Ibe lawyer, if you will.
While Marcus goes on about the
air-tight employee contracts he's
writing ("You'd be surprised bow
much better they Work with a con-
tract," he says) and about expanding
markets and product lines and over-
head and the bottom line, Joseph is
worried about production. He won-
ders if the red wagon will work
today7 Will there be enough soft
drink cans at the laundromat to jus-
tify the trip? Will Mr. Hunter have
any scrap sheet aluminum7 Will the
mailman be able to convince the
federal government that M&R
should get its soft drink cans from
the break room for recycling7 Will
the grocery store have a sale on
but not nec-
essarily
smarter.
The guys
started
about a year
ago, collect-
ing cans
from neigh-
bors in Ra-
leigh Court.
They ex-
panded their
territory to
local busi-
nesses and
moved from
drink cans
! into sheet
aluminum,
screening
and various
forms of
brass and
copper. And
they' re open
to any sug-
gestion for
new product
lines that
would bring
in more
cash.
Joseph
and his ver-
bal brother
matriculate at the Highland Park
Learning Center, a Magnet School
and are more computer literate than
probably most adults. They have a
computer at home and have even set
up E-mail for use in their business
(they haven't gotten a call yet. but it
you're interested, their number is
GEnie# L.Robertson3). Their busi-
ness records -- including employee
records (Jason's) -- are kept on the
computer.
The recyclables are sold to Cycle
Systems in Roanoke for prices thai
have ranged around 22 cents a pound.
Joseph (from left) and Marcus Robertson with Jason
Martin of M & R Recycling
plastic garbage bags7 How much
longer will the can crasher last before
it has to be replaced7 Will the guys
down the street continue to allow him
to use their garage to store the empty
cans headed to the recycler7
You know, the real business de-
cisions.
Joseph and Marcus and their pal,
Jason Martin, are M&R Recycling,
a relatively new business that spe-
cializes in the collection of various
metals, which are then sold to a large
recycling company, owned by people
who are a lot older than they are --
Joseph says prices vary, depending
on the season, but his mom says one
of the guys who weighs M&R's
collectibles "gives them 26 cents
because he likes the fact they're so
diligent."
The boys most often do their col-
lecting rounds on weekends -- and
admittedly, Joseph is more the pack
mule than the others -- and sort and
crush during the week. Typically,
Joseph says, they'll pull in about
$10 to $15 every couple of weeks.
Some of that goes toward overhead
-- bags, mostly -- and debt service
on items like can crushers and the
red wagon. (Joseph is lusting after a
newer, larger wagon because the
one he's using now is so small it
requires as many as five trips to pick
up a day's supply of cans.)
Joseph moved into business eas-
ily, says his mom. "l have to tell him
to act like a kid," she says. "tte's
always working. He comes home
from school, cleans the house and
washes clothes."
"He's always working," says
Marcus, looking concerned, and
pointing out that his brother has his
own Adopt-A-Highway strip. "He's
the high tech guy: l'm the politics
kinda guy."
As Joseph looks at expanding the
business, an ominous cloud looms
on the horizon: Roanoke City's re-
cycling project. It is moving through
neighborhoods now and people are
tossing their recyclables into bins
provided by the city. "! don't mind
so much as long as it gets recycled,"
says the pragmatist in Joseph, whose
science project was a recyc Ii n g sorter
that his teacher suggested he patent
and put into production. "We need a
recycling program. And besides, it
makes everybody think about recy-
cling,'' which could have ramifica-
tions down the road.
Ultimately, he says, "l want to
own my own recycling company."
PAGE 22
SPECIAL SECTION
JULY 1994
BLUE RIDGE REGIONAL BUSINESS JOURNAL
Best little recycling company in the neighborhood
By DAN SMITH
Name: Joseph Robertson.
Age: 11.
Company: M&R Recycling.
Location: Roanoke.
Title: President, CEO.
Employees: 3.
Background: Roanoke native.
Finished fourth grade at Highland
Park Learning Center, majoring in
computer stuff. Former co-owner of
M&R Paving (used Tonka Truck
force to pave portions of back yard).
Catcher and left fielder with Heights
Club Blue Jays baseball team; played
some football (Mom says he was an
iron man, who played the whole
game), but doesn't like it; enjoys
math, spelling and science, but plans
to major in physical education in
fifth grade (if the business doesn't
cut into studies). Son of Julie and
Lee Robertson of Roanoke.
Business Philosophy:"It' s about
both making money and cleaning up
the environment."
***
Joseph Robertson is not the ebul-
lient force his two-years-younger
bro, ther, Marcus, has become, but
he s obviously the brains behind the
business. Marcus is the mouthpiece,
the lawyer, if you will.
While Marcus goes on about the
air-light employee contracts he's
writing ("You'd be surprised how
much better they (york with a con-
tract," he says) and about expanding
markels and product lines and over-
head and the bottom line, Joseph is
worried about production. He won-
ders if the red wagon will work
today? Will there be enough soft
drink cans at the laundromat to jus-
tify the trip? Will Mr. Hunter have
any scrap sheet alu,minum? Will the
mailman be able to convince the
federal government that M&R
should get its soft drink cans from
the break room for recycling? Will
Ihe grocery store have a sale on
but not nec-
essarily
smarter.
The guys
started
about a year
ago, collect-
ing cans
from neigh-
bors in Ra-
leigh Court.
They ex-
panded their
territory to
local busi-
nesses and
moved from
drink cans
into sheet
aluminum,
screening
and various
forms of
brass and
copper. And
they' re open
to any sug-
gestion for
new product
lines that
· ~ would bring
~ in more
,', cash.
Joseph {from left) and Marcus Robertson with Jason J o s e p h
Martin of M & R Recycling and his ver-
bal brother
plaslic garbage bags? How much matriculate at the Highland Park
longer will the can crasher last before Learning Center, a Magnet School
it has to be replaced? Will the guys and are more computer literate than
down the street continue to allow him probably most adults. They have a
to use their garage to store the empty computer at home and have even set
cans headed to the recycler? up E-mail for use in their business
You know, the real business de- (they haven't gotten a call yet, but it
cisions, you're interested, their number is
Joseph and Marcus and their pal, GEnie# L.Robertson3). Their busi-
Jason Martin, are M&R Recycling, ness records -- including employee
a relatively new business that spe- records (Jason's) -- are kept on the
cializes in the collection of various computer.
metals, which are then sold to a large The recyclables are sold to Cycle
recycling company, ownedbypeople Systems in Roanoke for prices thal
who are a lot older than they are ~ haverangedaround22centsapound.
Joseph says prices vary, depending
on the season, but his mom says one
of the guys who weighs M&R's
collectibles "gives them 26 cents
because he likes the fact they're so
diligent."
The boys most often do their col-
lecting rounds on weekends -- and
admittedly, Joseph is more the pack
mule than the others -- and sort and
crush during the week. Typically,
Joseph says, they'll pull in abont
$10 to $15 every couple of weeks.
Some of that goes toward overhead
-- bags, mostly -- and debt service
on items like can crushers and the
red wagon. (Joseph is lusting after a
newer, larger wagon because the
one he's using now is so small it
requires as many as five trips to pick
up a day's supply of cans.)
Joseph moved into business eas-
ily, says his mom. "l have to tell him
to act like a kid," she says. "He's
always working. He comes home
from school, cleans the house and
washes clothes."
"He's always working," says
Marcus, looking concerned, and
pointing out that his brother has his
own Adopt-A-Highway strip. "He' s
the high tech guy; I'm the politics
kinda guy."
As Joseph looks at expanding the
business, an ominous cloud looms
on the horizon: Roanoke City's re-
cycling project. It is moving through
neighborhoods now and people are
tossing their recyclables into bins
provided by the city. "l don't mind
so much as long as it gets recycled,"
says the pragmatist in Joseph, whose
science project was a recycling sorter
that his teacher suggested he patent
and put into production. "We need a
recycling program. And besides, it
makes everybody think about recy-
cling,'' which could have ramifica-
tions down the road.
Ultimately, he says, "I want to
own my own recycling company."
Ill On-Site Solu!ies
· Site Investigations/Property Transfer .ac se,sm, fi'F1 ~i~;l, e7~ror:,~;;~;~;;~i;r~e;~.~,~;::;h~;
- Water & W~stcwater Trca~ent System Desi~ ;' ' .................
/
CITY OF ROANOKE
C ITYCOUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
DAVID A. BOWERS
Mayor
July 7, 1994
Council Members:
Elizabeth T. Bowles
John S. Edwards
Delvis O. "Mac" McCadden
John H. Parrott
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I would like to submit my resignation as a member of the Roanoke Valley Resource
Authority, however, I will be pleased to serve until Council appoints my successor.
With kindest personal regards, I am
n H. Parrott
uncil Member
JHP: sm
Roanoke, Virginia
July 11, 1994
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
A letter from Mayor David A. Bowers was before City Council
on May 2, 1994 requesting input from the City Manager as to the
necessary steps to be followed to ensure that an interstate
connector will be built to link Interstate 581 to Interstate 73.
On December 13, 1993, City Council passed Resolution No.
31794-121393 which requested the Virginia Department of
Transportation to conduct a corridor study on U.S. Route 220 from
Interstate 581 to the North Carolina state line for the purpose of
developing a specific plan and schedule for needed improvements.
Other localities along the U.S. Route 220 corridor made similar
requests of VDOT. Accordingly, VDOT has now included in its
revised Six-Year Plan, $100~000 for a corridor study to determine
the feasibility of improving Route 220 from Roanoke to
Martinsville.
In a similar yet separate effort through the U.S. House of
Representatives surface transportation subcommittee, legislation
was proposed in May, 1994 for $5 million for initial planning and
engineering of a new "interstate-quality" highway as part of the
National Highway System. This highway, which would improve
existing U.S. Route 220 between Roanoke and Greensboro is referred
to as Interstate 83. This legislation has now passed the House of
Representatives, and awaits U.S. Senate action which could occur as
early as this Summer, or be postponed until 1995.
The VDOT advises the City that no further action is needed by
the City at this time. VDOT understands our interest and will keep
us advised as this study progresses. Council will be advised in
the future if further action is needed.
Please let me know any questions or concerns you may have
related to this matter.
Sincerely,
W. Robert Herbert
City Manager
WRH:jrm
copy: City Attorney
Director of Finance
Manager, Office of Management & Budget
Director of Public Works
Traffic Engineer
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
May 6, 1994
File #77-137
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers requesting input
from the City Manager as to the necessary steps to be followed to ensure that an
interstate connector will be built to link Interstate 581 to Interstate 73, southwest
of the City, which communication was before the Council of the City of Roanoke at
a regular meeting held on Monday, May 2, 1994.
On motion, duly seconded and unanimously adopted, the matter was referred to you
for appropriate response within 90 days.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke. Virginia 24011-1594
Telephone:/703) 981-2444
April 28, 1994
The ttonorable Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
First, I want to take this opportunity to personally commend all of Roanoke City
Council and the administration of our City for taking the early lead last fall in
advocating the routing of the proposed Interstate 73 at, near, or through the
Roanoke Valley.
I was very pleased, as I am sure you all were, that the Virginia Department of
Transportation (VDOT) and the majority of our Virginia Congressional delegation
have now joined with Governor Alien in proposing that the route come through
Montgomery County, along the proposed Smart Road, and then southward through
Franklin County to the Martinsville area to connect with the route in North Carolina.
This is a very good route and it will mean that Roanoke will be, at least, very near
to a north/south interstate running from Detroit to Myrtle Beach. This is what the
citizens of our City want.
I would like to point out to you that the route will be se~'eral miles outside of the City
of Roanoke. Accordingly, I believe it is appropriate to begin the process to make
sure that an interstate connector be built from Interstate 581 to Interstate 73
southwest of the City. In the spirit of "valley cooperation" and "regionalism," I
wanted us, at Roanoke City Council, to ask our administration for their advice as to
how to proceed in dealing with our neighboring jurisdictions, VDOT, and others
concerned about how we can best proceed to make sure that there is this direct link
between the City and the proposed Interstate 73 route southwest of Roanoke.
I respectfully request that this letter be placed on the Consent Agenda for the next
regular meeting of Roanoke City Council on Monday, May 2, 1994, and thereafter be
referred to the administration for appropriate response back to Council within 90
days.
Best personal regards to each of you.
Sincerely,
Mayor
DAB :jas
MARY F. PARKER. CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: {703 ) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #15-110-200-326
Wendy Wingo, Chairperson
Fifth Planning District Commission
2875 Oakwood Road
Troutville, Virginia 24175
Dear Ms. Wingo:
This is to advise you that Vice-Mayor John S. Edwards has qualified as a member of
the Fifth Planning District Commission for a term of three years commencing July 1,
1994 and ending June 30, 1997.
Sincerely, ~~
F ~ CMC/AAE
Mary . r
City Clerk
MFP: sm
pc:
Wayne G. Strickland, Executive Director, Fifth Planning District Commission,
P. O. Box 2569, Roanoke, Virginia 24010
John R. Marlles, Chief, Planning and Community Development
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation OL:f4Office ~::.~-?,
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John S. Edwards , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me asa member of the Fifth Planning District Commission for a term of three
years commencing July 1, 1994 and ending June 30, 1997.
according to the best of my ability. So help me God.
~.~
/
Subscribed and sworn to before me, this
day of
197~z,,/
ARTHUR B, CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #15-110-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
This is to advise you that John H. Saunders, Marilyn L. Curtis and Marsha W.
Ellison have qualified as Trustees of the Roanoke City School Board for terms of
three years, each, commencing July 1, 1994 and ending June 30, 1997.
Sincerely,
~ Ft~Parker, CMC/AAE
Mary .
City Clerk
MFP: sm
pc:
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
W. Robert Herbert, City Manager
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mixrilyn L. Curtis, do solemly swear (or affn'm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee
of the Roanoke City School Board for a term of three years, commencing July 1, 1994, and
ending June 30, 1997, according to the best of my ability. So help me God.
Subscribed to and sworn to before me this ~lr'-~- day of
,1994.
tilTY
'Fid
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John H. Saunders, do solemly swear (or affu'm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee
of the Roanoke City School Board for a term of three years, commencing July 1, 1994, and
ending June 30, 1997, according to the best of my ability. So help me God.
Subscribed to and sworn to before me thisZ(C)~;; day of ,l.J£ , 1994.
t×~
~y ~. ~fllett, Judge,
TwTty-Third Judicial Circuit
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Marsha W. Ellison. do solemnly swear (or affmn) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee
of the Roanoke City School Board for a term of three years, commencing July 1, 1994, and
ending June 30, 1997, according to the best of my ability. So help me God.
Subscribed to and sworn to before me this Z%'l~day of __~a~.~, 1994.
Diane McQ. Strickland, Judge,
Twenty-Third Judicial Circuit
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #15-110-323
M. Emily Keyser
Acting City Librarian
Roanoke, Virginia
Dear Ms. Keyser:
This is to advise you that Frank J. Eastburn has qualified as a member of the
Roanoke Public Library Board for a term of three years ending June 30, 1997.
Sincerely, ~~
Mary F~. ar , CMC/AAE
City Clerk
MFP: sm
pc: Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Frank J. Eastbum, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Public Library Board for a term of three years ending June 30, 1997, according to the
best of my ability. So help me God.
Subscribed and sworn to before me this
__day of ~t~ 1994.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2i5 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-l~--405
The Honorable C. Richard Cranwell
Member, House of Delegates
111 Virginia Avenue
Vinton, Virginia 24179
Dear Delegate Cranwell:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175,~2,~-405
The Honorable J. Brandon Bell
Member, Senate of Virginia
3721 Franklin Road, S. W.
Apartment No. 1
Roanoke, Virginia 24014-2260
Dear Senator Bell:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in' connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-~405
Bill G. Evans
Vice President
Towers Perrin/Cresap
1001 19th Street North
Rosslyn, Virginia 22209-1722
Dear Mr. Evans:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ~$~~_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-~/~-405
Gerald Burgess
County Administrator
County of Botetourt
1 W. Main Street
Box 1
Fincastle, Virginia 24090
Dear Mr. Burgess:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-3~(f-405
B. Clayton Goodman, III
Town Manager
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Mr. Goodman:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-~-405
Randolph M. Smith
City Manager
City of Salem
P. O. Box 869
Salem, Virginia 24153-0869
Dear Mr. Smith:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker,
City Clerk
CMC/AAE
MFP: sm
EDC.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-~0-405
Elmer C. Hodge
County Administrator
County of Roanoke
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Mr. Hodge:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker,
City Clerk
CMC/AAE
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175-~-405
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
Dear Delegate Thomas:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #175~-405
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 1371
Roanoke, Virginia 24007
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 32091-071194 authorizing the Roanoke City
Manager to enter into a contract with Towers Perrin to provide professional services
in connection with exploration of regional approaches to governmental service
delivery. Resolution No. 32091-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32091-071194.
A RESOLUTION authorizing the City Manager to enter into a
contract with Towers Perrin to provide professional services in
connection with the exploration of regional approaches to
governmental service delivery.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager and the City Clerk shall be authorized
to execute and attest, respectively, a contract with Towers Perrin
for the provision by such firm of professional services in
connection with the exploration of regional approaches to
governmental service delivery.
2. The maximum compensation payable to Towers Perrin by the
City under the contract authorized by this resolution shall be
$7.000.00.
3.
Attorney.
The form of the contract shall be approved by the City
ATTEST:
City Clerk.
Office of the City Manager
July 11, 1994
Honorable Mayor and Member of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I forwarded a communication to City Council on December 10, 1993, detailing the status
of the process undertaken by Roanoke Valley governments to explore regional approaches to
governmental service delivery (copy attached). After Council received this communication, a
letter was sent to the Towers Perrin consulting firm by a planning group representing the valley
governments requesting that the firm provide assistance in identifying those services that could be
provided regionally (copy attached).
A response has been received from Towers Perrin and is attached for your review. Please
note that the estimated cost of their assistance is $25,000 to $30,000, which exceeds the planning
group's requested budget of $15,000. However, I am comfortable with their recommended
approach to assisting the planning group, and do not feel that the proposed budget for their
services is exorbitant.
I believe that it is necessary for the City to continue to participate in this process to pursue
what I understand to be City Council's desire to identify a package of potential services that, if
provided regionally, would meet the needs of the region and be socially responsible to our own
citizens. I am therefore asking that you concur in the following:
Authorize the City Manager to approve on the City's behalf a contractual agreement with
Towers Perrin to provide the planning assistance outlined in the attached letter; and
Authorize the City Manager to expend up to an amount equivalent to the City's pro rata
share (based on population) of half of the proposed budget for the consultant to fund the
contractual agreement. I estimate the City's share to be less than $7,000. The business
community is proposed to fund half of the cost of the study, and local governments are
proposed to fund the remaining half on a pro rata share basis.
Thank you for your assistance in this matter. Please contact me at your convenience if
you' have questions or concerns in this regard.
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333
Respectfully submitted,
W. Robert Herbert
City Manager
CC~
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Barry L. Key, Manager, Management and Budget
Office of the City Manager
December 10, 1993
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia 24011
Dear Mayor Bowers and Members of Council:
At the most recent meeting of the Roanoke Valley governments
regarding exploring regional approaches to governmental service
delivery, I was assigned the responsibility by Delegate Vic Thomas
to draft a request for proposal that would enable the Roanoke
Valley governments to begin to further explore how we might pursue
these ideas on a businesslike basis. ! would like Council to know
that I was accompanied in this discussion byCouncilmen Edwards and
McCadden.
Attached is the next formal and public step that the five
government administrators have agreed to pursue. The attached
letter is self-explanatory, and any work done on behalf of the five
Roanoke Valley governments would be shared by each government on
the basis of one-fifth of the cost not to exceed $3,000 per local
government.
! believe this next step reflects Roanoke City Council's
consensus that we should pursue a package of potential services
that would both meet the needl of the region and be socially
responsible to our own citizens.
This letter and the attached document is for your information
and no public action is necessary. Please know that I have
discussed this matter with Mayor Bowers before releasing the
request for proposal. Please call me if you have any questions or
comments regarding the attached.
Respectfully submitted,
W. Robert Herbert
City Manager
WlMi: nip
Attacl~ent
CC:
Room 364 Mun~pal Buitdin~
Wllburn C. Dlbllng, Jr., City Attorney
James D. Grisso, Director of Finance
James D. RltchAe, Assistant City Manager
Directors
Diane Akers, Acting Mana~ar, Office of Management and Budget
215 Chur~ Avenue. S W Roanoke, V,rg~nea 2~1 I-1591 (703) ~1-2333
Office of ~e C~2~, M~n~er
December 10, 1993
Mr. Bill G. Evans, Vice-President
Towers Perrin/Cresap
1001 19th Street North
Rosslyn, Virginia 22209-1722
Dear Mr. Evans:
A planning group representing the local governments in the Roanoke Valley has
been formed to discuss and explore regional approaches to governmental service
delivery. The planning group includes elected and administrative officials representing
the City of Roanoke, City of Salem, County of Botetourt, County of Roanoke and
Town of Vinton.
The planning group has determined that services which could be provided
regionally and meet one or more of the following criteria should then be reviewed in
more detail:
Services which would positively impact growth in the local tax base and
help to create jobs, thereby enhancing the region's fiscal condition;
Services which would represent a regional approach to sharing the
region's social responsibilities; and
Services which could be provided more effectively and efficiently on a
regional basis.
The following services have been identified as calndidates for further review;
however, the planning group is open to the consideration of other services that meet
the stated criteria:
·
·
·
·
·
·
·
Sewer and water utilities
Solid waste collection and disposal
Public transportation
Public health
Public housing
Social services
Economic development and tourism
We are writing to request your assistance in furthering our planning group's
efforts by .providing the following professional services:
Room 304 Mun~ol:x~l Building 21 .~ Churc~n Avenue, S.W Roanoke. Virglma 24011 (703) 981-2333
Mr. Bill G. Evans
December 10, 1993
Page Two
Conduct a general overview of the various services provided by each
local government represented in our planning group;
Develop a tentative list of services that should be considered as
candidates for regionalization based on the planning group's three
criteria;
For each candidate service, conduct additional research and study
necessary to understand the service mission, goals and objectives, and
the context within which the service is provided in each locality;
Identify opportunities for service regionalization as well as barriers to
service regionalization; and
Recommend in some type of priority order those services that could be
provided regionally and deserve more detailed study.
If you are interested in providing 'this assistance, please forward your proposal
by December 31, 1993 to W. Robert Herbert, City Manager, 215 W. Church Avenue,
Room 364, Roanoke, Virginia 24011. This proposal should include at a minimum the
following information:
Detailed outline of your proposed work plan giving a description of what
would be achieved in each phase of your plan, how it would be achieved
and the estimated time frame for each phase;
Identification of the specific members of your firm who will be assigned
to work on this project (including a brief resume on each) and what their
individual responsibilities will be; and
A sample contract you would propose for the project.
The planning group will require five (5) printed copies of your final
recommendations. The cost of this initial study must not exceed the dollar cost limit
established under Commonwealth of Virginia procurement regulations governing
professional services acquired without competitive negotiation, that being Fifteen
Thousand Dollars ($15,000).
Mr. Bill G. Evans
December 10, 1993
Page Three
Thank you for your assistance in this matter.
Sincerely,
W. Robert Herbert, City Manager
City of Roanoke
ty of Botetourt _
h, City Manager
City of Salem
B. Clayton Goodman, III
Elmer C. Hodge, Administrator
County of Roanoke
WRH/dh
cc: Delegate A. Victor Thomas
Delegate C. Richard Cranwell
Towers Perrin
February 21, 1994
Washington Consulting Office
.~,. ~-~¢~ .... 1001 19th Street No~th Suite 1500
. ,- '~ O ~',~; ' Rosslvn, VA 22209-172~
~'_~ ' ~. ,77~ 3Sl-4700
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Mr. Elmer C. Hodge
County Administrator
County of Roanoke
P.O. Box 29800
Roanoke, Virginia 24018-0798
Dear Mr. Hodge:
Thank you for your letter of February 7 regarding the December lOth letter to me
from the five administrative officials of local governments in the Roanoke Valley, I
apologize for not responding to you sooner,
I agree with your planning group that there is potential to operate more efficiently
and effectively through regional collaboration on a selective basis, and that these
issues need to be analyzed in some depth before any decisions are made.
Moreover, Towers Perrin would be well-qualified to assist your group, given our
extensive experience in assessing local government operations. After careful
consideration, however, we have concluded that we could not provide meaningful
assistance as outlined in your letter within a $15,000 budget.
The most cost effective approach to a "reconnaissance' review of collaboration
opportunities would involve five steps:
An initial data request to each local government covering basic operating and
service data for major departments;
A preliminary analysis of this data to develop profiles of major departments
and to highlight possible areas of collaboration;
A one-day series of interviews in each municipality that would include
discussions with the senior administrative officials, senior elected officials, and
leaders of major operating departments;
A synthesis of the data and interviews into preliminary conclusions regarding
areas of opportunity and priorities for further attention and study;
Mr. Elmer C. Hodge
February 21, 1994
Page 2.
Towers Perrin
A working session with members of the planning group to present preliminary
findings, and to discuss next steps.
Such an approach would, we believe, provide valuable insights to your group at a
minimal cost. Even so, the costs of such an approach would be $25,000 to $30,000.
I regret that we are not able to meet your objectives within the cost constraints
outlined. Given the importance and complexity of the issues involved, we encourage
you to consider a more substantial investment in initial research. Please call me if
you would like to discuss this matter further.
Bi~ G. Evans
Vice President
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #40-132
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke held on Monday, July 11,
1994, The Reverend Charles T. Green addressed Council with regard to a system of
electing Roanoke City Council members via a modified ward/district system.
On motion, duly seconded and adopted, the matter was referred to you for a legal
opinion in connection with all aspects of the proposal, said report to be submitted to
Council at its regular meeting on Monday, August 8, 1994.
Sincerely,
Mary F. Parker
City Clerk
, CMC/AAE
MFP: sm
pc:
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W., Roanoke,
Virginia 24017
W. Robert Herbert, City Manager
1731 Hanover Ave., N. W.
Roanoke, VA 24017
June 30, 199A
Mrs. Mary F. Parker
City Clerk, City of Roanoke
215 Church Ave., S. W., Room A56
Roanoke, VA 2~011
Dear Mrs. Parker;
Please place on the agenda for Monday, July llth at 10:00am a
presentation requesting that City Council consider and approve the
system of electing Roanoke City Council members via a modified
ward/district system. A modified system would be a change from the
current at-large system.
The presentation will not exceed thirty (30) minutes.
Thank you very much.
Sincerely yours,
Charles T. Green
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #66-247-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, July 11,
1994, Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., complained about rodents and
bugs in the area of the Hotel Roanoke Conference Center site as a result of
construction and excavation.
On motion, duly seconded and adopted, the matter was referred to you for
appropriate response.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
pc: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #166-181-257-369
Stuart Meredith
Director of Leasing
Hall Associates, Inc.
213 S. Jefferson Street
Roanoke, Virginia 24001-1714
Benjamin P. Jenkins, III, President
First Union National Bank of Virginia
213 S. Jefferson Street
Roanoke, Virginia 24011
Gentlemen:
I am enclosing copy of Resolution No. 32093-071194 authorizing the City Manager to
execute a release agreement with First Union National Bank of Virginia to release
First Union from the existing lease for space located at 101 Church Avenue; and
authorizing and directing the proper City officials to enter into a management
agreement with Edwin C. Hall Associates, Inc., relating to the lease of 101 Church
Avenue, upon certain terms and conditions. Resolution No. 32093-071194 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
EDC.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The l.l.'ch day of Jul. y, ~994. No. 32093-0711.94.
A RESOLUTION, authorizing the City Manager to execute a release agreement with First
Union National Bank of Virginia (First Union) to release First Union from the existing lease for space
at 101 Church Avenue; and authorizing and directing the proper City officials to enter into a
management agreement with Edwin C. Hall Associates, Inc., relating to the lease of 101 Church
Avenue.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest respectively a release agreement with
First Union National Bank of Virginia (First Union) to release First Union from the existing lease for
space at 101 Church Avenue, in accordance with the recommendations contained in the report of the
1994, said agreement to be in such form as is approved by the City
City Manager dated July 11,
Attorney.
2.
The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized for and on behalf of the City, to execute and attest, respectively, a management agreement
with Edwin C. Hall Associates, Inc., relating to the lease of 101 Church Avenue, upon such terms
and conditions as are deemed appropriate by the City Manager and in accordance with the
recommendations contained in the report of the City Manager, dated July 11, 1994, said agreement
to be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
July 11, 1994
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for Space at 101 Church Avenue Parking Garage
I concur in the recommendation of the Bid Committee Report regarding the subject bids.
Respectfully submitted,
WRH:jms
CC.'
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager of Management and Budget
July 11, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Bids for Space at 101 Church Avenue Parking Garage
I. BACKGROUND:
A. First National Exchange Bank leased commercial space in the Church Avenue
Parking Garage pursuant to a lease agreement dated August 2, 1976, with two
options to renew for 10 years. The initial lease term began on July 1, 1978.
B. First 10 year option was exercised on July 2, 1988.
C. First Union closed the Church Avenue facility on June 14, 1993.
D. United States Postal Service announced closing of the post office facility located
in the Poff Building in June, 1993.
E. "Request for Proposals" was advertised for a new downtown location on June 27,
1993, with a response deadline of July 23, 1993.
F. Boundaries established were Jefferson St. (East), N/S Tracks (North), Elm Ave.
(South) and 10th St. (West).
G. Ed Hall Associates responded on behalf of First Union in an effort to sublease
101 Church Avenue.
H. Space in the Church Avenue Parking Garage was chosen by the United States
Postal Service as their first choice.
I. Permission to bid the space was granted to the City of Roanoke by First Union
National Bank of Virginia.
J. Bids following proper advertisement, were publicly opened and read aloud before
City Council on July 11, 1994, for the renovation and lease of the space at 101
Church Avenue, Roanoke, Va.
K. One (1) bid was received. The United States Postal Service submitted a bid to
renovate and lease the space for 20 years, with the option to terminate at the end
of 10 years. The bid met minimum guidelines for renovation of $300,000.00 and
IH.
IV.
Lease Rates of $31,800.00 per year for the first five years, $35,800.00 per year
for years six through ten, $40,120.00 per year for years 11 through 15, and
$44,935.00 per year for years 16 through 20.
CURRENT SITUATION:
A. First Union requested to be released from their lease agreement with the City to
allow the City to lease directly to United States Postal Service.
B. R.F.P. 's for retrofitting the space has been requested by the United States Postal
Service.
C. Cost Estimates for retrofitting which includes ADA compliance are between
$300,000.00 and $500,000.00.
D. No financial investment by the City is required as part of this proposal.
E. Retrofitting needs to be started by United States Postal Service in August, 1994.
F. Downtown businesses need to have a Post Office in the immediate area.
ISSUES:
A. Economic Development
B. Service to downtown business community
C. Timing
ALTERNATIVES:
A. City Council take the following action:
i. Accept the bid from United States Postal Service for lease of space at 101
Church Avenue providing:
20 year lease with option to terminate lease at end of 10 years.
ao
Lease Rates
Initial Ten Years
1 - 5 $31,800.00
6- 10 $35,800.00
$159,000.00
$179,000.00
Second i0 years
11 - 15 $40,120.00
16 - 20 $44,935.00
$200,600.00
$224,675.00
Bo
$763,275.00
Co
Minimum investment by United States Postal Service of
$300,000100 in improvements including bringing building into full
compliance with ADA.
ii.
Authorize the City Manager to enter into a lease agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Church Avenue.
111.
Authorize the City Manager to enter into an agreement, approved to form
by City Attorney, with First Union National Bank of Virginia to release
First Union from its existing lease for space at 101 Church Avenue. The
release would be effective upon execution of the new lease with the United
States Postal Service and would provide for the removal of all asbestos
and other hazardous materials placed in the building by First Union.
iv.
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C. Hall Associates, Inc., for a
consideration of $100.00 for the first ten years and $14,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
ao
Economic Development would be realized with the retention of a
Post Office in the Downtown area.
bo
Service to Downtown Business Community would be enhanced
with a more convenient Post Office location.
Co
Timing would allow for the United States Postal Service to begin
construction in early August, 1994, allowing for a Fall 1994
opening.
City Council not accept the bid from United States Postal Service for space at 101
Church Avenue.
Economic Development would not be realized due to a lack of suitable
sites Downtown.
Ve
2. Service to Downtown Business Community would be jeopardized with the
loss of a Downtown Post Office.
3. Timing wotfld be negatively impacted with current plans to vacate the Poff
Building in early Fall of 1994.
RECOMMENDATION:
It is recommended that City Council adopt Alternative A. to:
1. Accept the bid from United States Postal Service for lease of space at 101
Church Avenue providing:
20 year lease with option to terminate lease at end of 10 years.
Lease Rates
Initial Ten Years
1 - 5 $31,800.00
6- 10 $35,800.00
$159,000.00
$179,000.00
Second 10 years
11 - 15 $40,120.00
16 - 20 $44,935.00
$200,600.00
$224,675.00
2e
ge
$763,275.00
Co
United States Postal Service would make a minimum of
$300,000.00 in improvements including bringing building into full
compliance with ADA.
Authorize the City Manager to enter into a lease agreement, approved to
form by the City Attorney, with United States Postal Service for the space
at 101 Church Avenue.
Authorize the City Manager to enter into an agreement, approved to form
by City Attorney, with First Union National Bank of Virginia to release
First Union from its existing lease for space at 101 Church Avenue. The
release would be effective upon execution of the new lease with the United
States Postal Service and would provide for the removal of all asbestos
and other hazardous materials placed in the building by First Union.
Authorize City Manager to enter into a management agreement, approved
to form by the City Attorney, with Edwin C. Hall Associates, Inc., for a
consideration of $100.00 for the first ten years and $14,899.00 for the
second ten years payable at the beginning of the second ten years if the
lease is not terminated.
Respectfully submitted.
Chairfnan
William F. Clark
Kit B. Kiser
WW:JP:WC:KK:js
Attachment
CC:
City Manager
City Attorney
Director of Utilities and Operations
Director of Finance
Manager of Management and Budget
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #60-236-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Ordinance No. 32094-071194 amending and reordaining certain
sections of the 1994-95 School Fund Appropriations, providing for appropriation of
funds to the following school grants: $2,483,738.00 - Chapter I Winter Program,
$43,173.00 - PRAISE for Girls Program, $56,464.00 - Child Development Clinic
Program, $48,773.00 - Child Specialty Services Program, and $90,392.00 - Juvenile
Detention Home Program. Ordinance No. 32094-071194 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, July 11, 1994.
~"~' ~ "~'Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc.'
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of July, 1994.
No. 32094-071194.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1994-95 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 School Fund
Appropriations, be, and the same are hereby,
to read as follows, in part:
amended and reordained
Appropriations
Education
Chapter I Winter 1994-95 (1-25) ..................
PRAISE for Girls 1994-95 (26-36) .................
Child Development Clinic 1994-95 (37-44) .........
Child Specialty Services 1994-95 (45-52) .........
Juvenile Detention Home 1994-95 (53-60) ..........
School-to-Work Transition Specialist 1994-95
(61-69) ........................................
Regional Adult Education Specialist 1994-95
(70-75) ........................................
SAT Preparation 1994-95 (76-77) ..................
Instruction (78) .................................
Other Uses of Funds (79) .........................
$99,560,354
2,483,738
43,173
56,464
48,773
90,392
24,700
35,163
2,683
55,040,089
1,169,279
Revenue
Education
Chapter I Winter 1994-95 (80) ....................
PRAISE for Girls 1994-95 (81-82) .................
Child Development Clinic 1994-95 (83) ............
Child Specialty Services 1994-95 (84) ............
Juvenile Detention Home 1994-95 (85) .............
School-to-Work Transition Specialist 1994-95
(86) ...........................................
Regional Adult Education Specialist 1994-95
(87) ...........................................
SAT Preparation 1994-95 (88) .....................
$99,560,354
2,483,738
43,173
56,464
48,773
90,392
24,700
35,163
2,683
1) Elementary
Teachers
2) Coordinators
3) Teacher Aides
4) Extended
Day IEP
Supplements
5) Social
Security
6) Retirement
7) Health
Insurance
9) Group Life
Insurance
10) Secondary
Teachers
11) Social
Security
12) Retirement
13) Health
Insurance
14) Group Life
Insurance
15) Administrator
16) Dissemination
Specialist
17) Clerical
18) Social
Security
19) Retirement
20) Health
Insurance
21) Group Life
Insurance
22) Indirect
Costs
23) Clerical
Substitute
24) Transportation
Services
25) Instructional
Supplies
27) Project
Director
27) Social
Security
28) State
Retirement
29) Health
Insurance
30) Group Life
Insurance
31) Indirect
Costs
32) Purchased
Services
33) Printing
Costs
(030-060-6145-6000-0121)
(030-060-6145-6000-0124)
(030-060-6145-6000-0141)
(030-060-6145-6000-0129)
(030-060-6145-6000-0201)
(030-060-6145-6000-0202)
(030-060-6145-6000-0204)
(030-060-6145-6000-0205)
(030-060-6145-6100-0121)
(030-060-6145-6100-0201)
(030-060-6145-6100-0202)
(030-060-6145-6100-0204)
(030-060-6145-6100-0205)
(030-060-6145-6200-0114)
(030-060-6145-6200-0138)
(030-060-6145-6200-0151)
(030-060-6145-6200-0201)
(030-060-6145-6200-0202)
(030-060-6145-6200-0204)
(030-060-6145-6200-0205)
(030-060-6145-6200-0212)
(030-060-6145-6200-0321)
(030-060-6145-6200-0583)
(030-060-6145-6200-0614)
(030-060-6306-6107-0121)
(030-060-0306-6107-0201)
(030-060-6306-6107-0202)
(030-060-6306-6107-0204)
(030-060-6306-6107-0205)
(030-060-6306-6107-0212)
(030-060-6306-6107-0313)
(030-060-6306-6107-0351)
$ 899,518
90,945
347,309
74,225
108,018
149,697
205,021
2,350
184,425
14,108
20,637
21,640
324
51,789
23,391
27,219
7,834
11,458
7,839
180
69,529
2,500
58,582
105,200
30,910
2,365
3,459
2,705
234
632
320
900
34)
35)
36)
37)
38)
39)
40)
41)
42)
43)
44)
45)
46)
47)
48)
49)
50)
51)
52)
53)
54)
55)
56)
57)
58)
59)
6O)
61)
62)
63)
64)
65)
66)
67)
Field Trips
Instructional
Supplies
Fees
Educational
Coordinator
Social
Security
State
Retirement
Health
Insurance
Group Life
Insurance
Indirect
Costs
Travel
Supplies
Educational
Coordinator
Social
Security
State
Retirement
Health
Insurance
Group Life
Insurance
Indirect
Costs
Travel
Supplies
Educational
Coordinators
Social
Security
State
Retirement
Health
Insurance
Group Life
Insurance
Indirect
Costs
Travel
Supplies
Specialist
Social
Security
State
Retirement
Health
Insurance
Group Life
Insurance
Indirect
Costs
Local Travel
(030-060-6306-6107-0583)
(030-060-6306-6107-0614)
(030-060-6306-6107-0615)
(030-060-6521-6554-0138)
(030-060-6521-6554-0201)
(030-060-6521-6554-0202)
(030-060-6521-6554-0204)
(030-060-6521-6554-0205)
(030-060-6521-6554-0212)
(030-060-6521-6554-0551)
(030-060-6521-6554-0614)
(030-060-6522-6554-0138)
(030-060-6522-6554-0201)
(030-060-6522-6554-0202)
(030-060-6522-6554-0204)
(030-060-6522-6554-0205)
(030-060-6522-6554-0212)
(030-060-6522-6554-0551)
(030-060-6522-6554-0614)
(030-060-6523-6554-0138)
(030-060-6523-6554-0201)
(030-060-6523-6554-0202)
(030-060-6523-6554-0204)
(030-060-6523-6554-0205)
(030-060-6523-6554-0212)
(030-060-6523-6554-0551)
(030-060-6523-6554-0614)
(030-060-6770-6333-0124)
(030-060-6770-6333-0201)
(030-060-6770-6333-0202)
(030-060-6770-6333-0204)
(030-060-6770-6333-0205)
(030-060-6770-6333-0212)
(030-060-6770-6333-0551)
800
716
132
41,816
3,199
4,679
2,705
74
2,091
1,200
700
35,614
2,725
3,985
2,705
63
1,781
1,200
700
66,993
5,125
7,496
5,410
118
3,350
700
1,200
16,784
1,284
1,878
1,353
30
871
1,750
68) Conference
Travel
69) office
Supplies
70) Specialist
71) Clerical
72) Social
Security
73) Communica-
tions
74) Travel
75) Instructional
Supplies
76) Instructional
Services
77) social
Security
78) Retirement-
VSRS
79) Transfer to
School MY
Fund
80) Federal Grant
Receipts
81) Local Match
82) Federal Grant
Receipts
83) State Grant
Receipts
84) State Grant
Receipts
85) State Grant
Receipts
86) State Grant
Receipts
87) State Grant
Receipts
88) Fees
(030-060-6770-6333-0554)
(030-060-6770-6333-0601)
(030-060-6771-6351-0124)
(030-060-6771-6351-0151)
(030-060-6771-6351-0201)
(030-060-6771-6351-0523)
(030-060-6771-6351-0551)
(030-060-6771-6351-0614)
(030-060-6921-6447-0121)
(030-060-6921-6447-0201)
(030-060-6001-6000-0202)
500
250
17,000
7,500
1,875
2,588
4,000
2,200
2,492
191
5,323)
(030-060-6007-6999-0911) 5,323
(030-060-6145-1102) 2,483,738
(030-060-6306-1101) 5,323
(030-060-6306-1102) 37,850
(030-060-6521-1100) 56,464
(030-060-6522-1100) 48,773
(030-060-6523-1100) 90,392
(030-060-6770-1100) 24,700
(030-060-6771-1100) 35,163
(030-060-6921-1103) 2,683
BE IT
Ordinance shall
FURTHER ORDAINED that, an emergency existing,
be in effect from its passage.
ATTEST:
this
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
July 11, 1994
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Appropriation of School
Funds
I have reviewed the attached requests to appropriate
funding for the School Board. This report will appropriate funding
for eight grants in the School Fund. These grants are funded with
federal and state funds and fees. In addition to these funding
sources, the PRAISE for Girls grant will require a local match of
$5,323. Funding for the local match is available in the following
account:
Retirement - VSRS (030-060-6001-6000-0202) $5,323
I recommend that you concur with the request of the
School Board.
JDG:pac
of Finance
ROANOKE CITY SCHOOL BOARD
P. O. Box 13145
Roanoke, Virginia 24031
(703) 981-2381
July 1, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its July 1, 1994 meeting, the Board respectfully
requests City Council to appropriate funds to the following school grants:
Grant No. 6770 - $24,700.00 for the School-To-Work Transition Specialist Program to provide for
the expenses of the Regional Specialist for a six-month period. The program will be one hundred percent
reimbursed by state funds.
Grant No. 6771 - $35,163.00 for the Regional Adult Education Specialist Program to provide
ancillary and support services for the Adult Literacy and Basic Education Program. The program will be
one hundred percent reimbursed by state funds.
Grant No. 6921 - $2,683.00 for the SAT Preparation Program for 1994-95 to provide funds from
student fees for instruction to prepare students for the Scholastic Aptitude Test.
The Board appreciates the approval of these requests.
Sincerely,
June S. No ey, CPS
Clerk of the Board
re
CC2
Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
r. Wilburn C. Dibling
r. James D. Grisso
rs. Ila Farriss (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
School-To-Work Transition Specialist 94-95
6770
030-060-6770-6333-0124
030-060-6770-6333-0201
030-060-6770-6333-0202
030-060-6770-6333-0204
030-060-6770-6333-0205
030-060-6770-6333-0212
030-060-6770-6333-0551
030-060-6770-6333-0554
030-060-6770-6333-0601
Appropriation Unit X7S
Specialist $ 16,784.00
Social Secudty 1,284.00
State Retirement 1,878.00
Health Insurance 1,353.00
Group Life Insurance 30.00
Indirect Costs 871.00
Local Travel 1,750.00
Conference Travel 500.00
Office Supplies 250.00
$ ~
030-060-6770-1100
State Grant Receipts
$ ~
The School-To-Work Transition Specialist program will provide funds for the expenses of the Regional
Specialist for a six month pedod. The program is one hundred percent reimbursed by state funds. The
program will end December 31, 1994.
July 1,1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Regional Adult Education Specialist 94-95
677t
030-060-6771-6351-0124
030-060-6771-6351-0151
030-060-6771-6351-0201
030-060-6771-6351-0523
030-060-6771-6351-0551
030-060-6771-6351-0614
Appropriation Unit X7T
Specialist $ 17,000.00
Clerical 7,500.00
Social Secudty 1,875.00
Communications 2,588.00
Travel 4,000.00
Instructional Supplies 2,200.00
$ 35.163.00
030-060-6771-1100
State Grant Receipts
$ 35.163.00
The Regional Adult Education Specialist program will provide ancillary and support services for the
Adult Literacy and Basic Education Program in the planning distdct which includes the Cities of
Roanoke, Salem, Covington and Clifton Forge and the Counties of Roanoke, Craig, Botetourt and
Alleghany. The program is one hundred percent reimbursed by state funds. The program will end June
30, 1995.
July 1, 1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
SAT Preparation 1994-95
692t
030-060-6921-6447-0121 Instructional Sewices
030-060-6921-6447-0201 Social Security
Appropriation Unit X9E
$ 2,492.00
191.00
$ 2.683.00
030-060-6921-1103
Fees $ 2.683.00
The SAT Preparation program for 1994-95 will provide funds from student fees for instruction to
prepare students for the Scholastic Aptitude Test. The program will end June 30, 1995.
July 1, 1994
Charles W. Day, Chairman C. Nelsan Harris
M. Wendy O'Neil, Vice Chairman Finn D. Pincus
Marilyn C. Curtis Clubert G.
James M. Turn'r, Jr.
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
Roanoke
City School Board
P.O. Box 13145, Roanoke, Virginia 24031 * 703-981-2381 · Fax: 703-981-295t
June 22, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its June 21, 1994 meeting, the Board
respectfully requests City Council to appropriate funds to the following school grants:
Grant No. 6145 - $2,483,738.00 for the Chapter I Winter Program to provide remedial
reading, language arts and mathematics instruction for students in targeted schools. The program
is one hundred percent reimbursed by federal funds.
Grant No. 6306 - $43,173.00 for the PRAISE for Girls Program to provide for the
involvement and increase of females, especially minority females, in studies and career fields
related to mathematics, science and technology. The program will be reimbursed by federal funds
in the amount of $37,850.00 with a local match of $5,323.00.
Grant No. 6521 - $56,464.00 for the Child Development Clinic Program to provide funds
for the salary and expenses of the educational coordinator. The program will be reimbursed one
hundred percent by state funds.
Grant No. 6522 - $48,773.00 for the Child Specialty Services Program to provide funds
for the salary and expenses of the educational coordinator. The program will be reimbursed one
hundred percent by state funds.
Grant No. 6523 - $90,392.00 for the Juvenile Detention Home Program to provide funds
for the salary and expenses of the two educational coordinators at the detention home. The
program will be reimbursed one hundred percent by state funds.
Excellence in Education
Members of Council
Page 2
June 22, 1994
The Board appreciates the approval of these requests.
Sincerely,
June S. Nolley, CPS
Clerk of the Board
re
CCi
Mr. Charles W. Day
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
. Wilburn C. Dibling
· James D. Grisso
s. Ila Farfiss (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Chapter I Winter, 124-95-1
6145
030-060-6145-6000-0121
030-060-6145-6000-0124
030-060-6145-6000-0141
030-060-6145-6000-0129
030-060-6145-6000-0201
030-060-6145-6000-0202
030-060-6145-6000-0204
030-060-6145-6000-0205
030-060-6145-6100-0121
030-060-6145-6100-0201
030-060-6145-6100-0202
030-060-6145-6100-0204
030-060-6145-6100-0205
030-060-6145-6200-0114
030-060-6145-6200-0138
030-060-6145-6200-0151
030-060-6145-6200-0201
030-060-6145-6200-0202
030-060-6145-6200-0204
030-060-6145-6200-0205
030-060-6145-6200-0212
030-060-6145-6200-0321
030-060-6145-6200-0583
030-060-6145-6200-0614
Appropriation Unit X1V
030-060-6145-1102
Elementary Teachers
Coordinators
Teacher Aides
Extended Day/IEP Supplements
Social Secudty
Retirement
Health Insurance
Group Life Insurance
Secondary Teachers
Social Secudty
Retirement
Health Insurance
Group Life Insurance
Administrator
Dissemination Specialist
Cledcal
Social Secudty
Retirement
Health Insurance
Group Life Insurance
Indirect Costs
Cledcal Substitute
Transportation Services
Instructional Supplies
Federal Grant Receipts
899,518.00
90,945.00
347,309.00
74,225.00
108,018.00
149,697.00
205,021.00
2,350.00
184,425.00
14,108.00
20,637.00
21,640.00
324.00
51,789.00
23,391.00
27,219.00
7,834.00
11,458.00
7,839.00
180.00
69,529.00
2,500.00
58,582.00
105,200.00
The Chapter I Winter Program will provide remedial reading, language arts and mathematics instruction
for students in targeted schools. The above appropriation represents preliminary estimates for the
program. The allocation was reduced $303,752 for the 1994-95 fiscal year. The program is one
hundred percent reimbursed by federal funds and will end June 30, 1995.
June 21,1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
PRAISE for Girls 1994-95
6306
030-060-6306-6107-0121
030-060-6306-6107-0201
030-060-6306-6107-0202
030-060-6306-6107-0204
030-060-6306-6107-0205
030-060-6306-6107-0212
030-060-6306-6107-0313
030-060-6306-6107-0351
030-060-6306-6107-0583
030-060-6306-6107-0614
030-060-6306-6107-0615
Appropriation Unit X3F
Project Director $ 30,910.00
Social Secudty 2,365.00
State Retirement 3,459.00
Health Insurance 2,705.00
Group Life Insurance 234.00
Indirect Costs 632.00
Purchased Services 320.00
Pdnting Costs 900.00
Field Tdps 800.00
Instructional Supplies 716.00
Fees 132.00
$ 43.173.00
030-060-6306-1101
030-060-6306-1102
Local Match $
Federal Grant Receipts
5,323.00
37,850.00
$ 4:~,173.00
The PRAISE for Gids program (.~.roject: _Roanoke's Awareness In Science E_ducation) for 1994-95 will
provide for the involvement and increase of females, especially minodty females, in studies and career
fields related to mathematics, science and technology. The program is funded by local match in the
amount of $5,323 from account 030-060-6001-6000-0202 and reimbursed by federal funds in the
amount of $37,850. The program will end June 30, 1995.
June 21,1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Development Clinic 1994-95
6521
030-060-6521-6554-0138
030-060-6521-6554-0201
030-060-6521-6554-0202
030-060-6521-6554-0204
030-060-6521-6554-0205
030-060-6521-6554-0212
030-060-6521-6554-0551
030-060-6521-6554-0614
Appropriation Unit X5K
Educational Coordinator $ 41,816.00
Social Secudty 3,199.00
State Retirement 4,679.00
Health Insurance 2,705.00
Group Life Insurance 74.00
Indirect Costs 2,091.00
Travel 1,200.00
Supplies 700.00
$ 56.464.00
030-060-6521-1100
State Grant Receipts
$ 56.464.00
The Child Development Clinic program provides funds for the salary and expenses of the educational
coordinator at the clinic. One hundred percent of expenses are reimbursed by state funds. The
program will operate July 1, 1994 through June 30, 1995.
June 21,1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Specialty Services 1994-95
6522
030-060-6522-6554-0138
030-060-6522-6554-0201
030-060-6522-6554-0202
030-060-6522-6554-0204
030-060-6522-6554-0205
030-060-6522-6554-0212
030-060-6522-6554-0551
030-060-6522-6554-0614
Appropriation Unit X5L
030-060-6522-1100
Educational Coordinator $ 35,614.00
Social Secudty 2,725.00
State Retirement 3,985.00
Health insurance 2,705.00
Group Life Insurance 63.00
Indirect Costs 1,781.00
Travel 1,200.00
SupPlies 700.00
State Grant Receipts
$ 48.773.00
$ 48.773.00
The Child Specialty Services program provides funds for the salary and expenses of the educational
coordinator. One hundred percent of expenses are reimbursed by state funds. The program will
operate July 1, 1994 through June 30, 1995.
June 21, 1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Juvenile Detention Home 1994-95
6523
030-060-6523-6554-0138
030-060-6523-6554-0201
030-060-6523-6554-0202
030-060-6523-6554-0204
030-060-6523-6554-0205
030-060-6523-6554-0212
030-060-6523-6554-0551
030-060-6523-6554-0614
Appropriation Unit X5M
Educational Coordinators $ 66,993.00
Social Security 5,125.00
State Retirement 7,496.00
Health Insurance 5,410.00
Group Life Insurance 118.00
Indirect Costs 3,350.00
Travel 700.00
Supplies 1,200.00
$ ~
030-060-6523-1100
State Grant Receipts
$ ~
The Juvenile Detention Home program provides funds for the salary and expenses of the two
educational coordinators at the detention home. One hundred percent of expenses are reimbursed by
state funds. The program will operate July 1, 1994 through June 30, 1995.
June 21,1994
AGENDA ITEM NO. -~ - C.
ROANOKE CITY SCHOOL BOARD
AGENDA ITEM SUMMARY
CONSENT
Meeting Date:
APPROPRIATION REQUESTS
June 21, 1994
OVERVIEW: Appropriation requests for the following programs are presented to the
School Board for its approval and for forwarding to City Council:
Chapter I Winter
PRAISE for Girls, 1994-95
Child Development Clinic, 1994-95
Child Specialty Services, 1994-95
Juvenile Detention Home, 1994-95
RECOMMENDATION' The School Board is requested to approve the appropriation
requests for forwarding to City Council.
EFFECT: Approval of the recommendation will provide funds for the programs.
,~21erk of the Board
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32096-071194 authorizing the School Board for
the City of Roanoke to expend funds up to $3,300,000.00 for adding to and improving
the present school building at Wasena Elementary School; declaring the City's intent
to borrow to fund or reimburse such expenditures; and to the extent of any
inconsistency, repealing Resolution No. 31861-021494. Resolution No. 32096-071194
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THECOUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32096-071194.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Wasena Elementary School; declaring the
City's intent to borrow to fund or reimburse such expenditures; and to the extent of any inconsistency
repealing Resolution Number 31861-021494.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $3,300,000.00 for the cost of adding to and improving the present
school building at Wasena Elementary School ("the Project").
2. In accordance with U.S. Treasury Regulations §1.150-2, it is hereby declared that the
City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be
incurred by the City. The maximum principal amount of debt expected to be issued for the project
is $3,300,000.00.
3. This is a declaration of official intent under Treasury Regulations § 1.150-2.
4. The City Clerk is directed to make a copy of this resolution available for public
inspection at the City Clerk's Office, 456 Municipal Building, Roanoke, Vir~nia 24011, within thirty
(30) days fi.om the date hereof until the date of issuance oftbe debt fi.om the proceeds of which the
expenditures for the project are to be reimbursed.
5. To the extent of any inconsistency between this resolution and Resolution Number
31861-021494, such prior resolution is hereby repealed.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32095-071194 authorizing the School Board for
the City of Roanoke to make application to the State Board of Education of Virginia
for a loan of $900,000.00 from the Literary Fund for modernizing Wasena Elementary
School. Resolution No. 32095-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32095-071194.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Wasena Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 1 lth day of July, 1994,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary fund $900,000.00, in addition to the $1,000,000.00 loan
application previously submitted, for modernizing and improving the present school building at
Wasena Elementary School, to be paid in twenty (20) annual installments, and the interest thereon
at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Virginia for a loan of $900,000.00 from the Literary Fund, in addition to the
$1,000,000.00 loan appliction previously submitted, is hereby APPROVED, and authority is hereby
granted the said City School Board to borrow the said amount for the purpose set out in said
application.
The Council of the City of Roanoke will each year durin8 the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
operation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
ROANOKE CITY SCHOOL BOARD
P. O. Box 13145
Roanoke, Virginia 24031
(703) 981-2381
July 1, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of July 1, 1994, the School Board
respectfully requests City Council to approve a supplement of $900,000 to the original Literary
Fund loan application for the construction cost of the addition and improvements to Wasena
Elementary School. The additional funds are required to meet the increased cost of expanding new
classrooms to meet State Department of Education requirements for classroom size. The debt
service on the loan will increase by about $81,000 starting in 1:Y96-97.
The Board appreciates the approval of this request.
Sincerely,
June S. Nolley, CPS
Clerk of the Board
re
Enc.
cc:
Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
V.A. 005 1/86
SUPPLEMENT
Name of School
No.
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Wasena Elementary
Name of (ggfffl~,-City Roanoke
To THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the (l~a,v~City of Roanoke hereby makes application for a
loan of $. 900,000' from the Literary Fund of Virginia for the purpose of erecting, 'enlarging, or altering
1125 Sherwood Avenue, S. W.
(making permanent improvement to) a school building located at Roanoke. VA 2401.5 , as follows:
(Describe briefly) Addition and o~.wrnan,av~- ~rnnwnxr .... .~ +,~ la~ ..... El~a'm~va~-:a-,~r glt-.h,~l ~:~-,- t-~
purpose of modernizing an elnmentary .qchonl ~on.qtr~a~_~rt ~ lq~g
1. The said building, addition, or permanent improvement described above, to be of brick
(Type o[ construction, brick, frame, etc.)
will be used as a _~_lamallt_a~y_.q~-h~nl building, and is estimated to cost $ 3.31 million
(Elem., H. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ 3,750,000
3. There is at present a loan from the Literary Fund on this
of $ -0-
Wasena Elementary School
(Building or school plant)
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this building, addition, or permanent improvement, will be located contains 3.5 acres,
of which 3.5 acres are well suited and useable, or can be easilv improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the 'building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
astruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
million
*In addition to the $1.0/already approved .(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
Permanent improvements are required to modernize electrical, plumbing, mechanical, and
structural components of the school, add space for additional classrooms, expand cafeteria
and library, and provide handicap access.
8. The present total indebtedness of the County-City for school buildings is $ 17,176,946 , of which
$ 1,914,000 is owed to the Literary Fund.
9. This Ckl(lx~-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
1 I. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements-and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Five-Year Capital Im~roveme__nt Pl~n~ May 1994
12. This loan is to be made for 20 years, and is to be paid in 20 annual installments, with interest at
:5 to 20 5 to 20
the rate of 4 per centum .per annum, payable annually.
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 1st day of July
., 19 94 .
ATTEST:
THE SCHOOL BOARD OF
ROANOKE
igC-CITY
~ Ch~rman.
SEAL
(2)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32097-071194.
A RESOLUTION endorsing certain capital improvement projects
recommended by the City Manager by report of July 11, 1994, and
expressing the intent of the Council to finance these projects
through issuance of General Obligation Bonds after approval by the
voters in a bond referendum to be held on November 8, 1994.
WHEREAS, by report of July 11, 1994, and the attachments to
such report, the City Manager has recommended certain capital
improvement projects which represent an investment in the future of
Roanoke and offer the City the opportunity to significantly improve
its facilities and physical resources while strengthening the
City's economic base;
WHEREAS, completion of such capital improvement projects will
require the issuance of $23,000,000 principal amount of general
obligation bonds of the City;
WHEREAS, it is the intent of Council that such bonds be issued
only after approval by the electorate in a bond referendum; and
WHEREAS, funding of these capital improvement projects will
impose no extra burden on the taxpayer;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. This Council endorses and concurs in the City Manager's
recommendations for certain capital improvement projects for the
City of Roanoke as set out in the report of the City Manager, dated
July 11, 1994, and the attachments to such report.
2. It is the intent of this Council to finance these
proposed capital improvement projects in part through issuance of
$23,000,000 principal amount of general obligation bonds.
3. It is further the intent of this Council to obtain the
approval of the electorate at the general election to be held on
November 8, 1994, for the issuance of $23,000,000 principal amount
of general obligation bonds required to finance in part such
capital improvement projects, with all projects to be financed by
general obligation bonds being presented to the electorate as a
single unit, prior to the issuance of any bonds.
4. The City Attorney, upon receipt of necessary and relevant
information from the City Manager and Director of Finance, is
authorized to advertise a public hearing as to such proposed bond
issue to be held on August 8, 1994, and to prepare such ordinances
and resolutions for consideration of this Council and to take such
action as is necessary in conjunction with the City's bond counsel
to cause the above-described bond issue to be submitted to the
voters for referendum.
ATTEST:
City Clerk.
Honorable Mayor and Member of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Recommended Capital Improvement Program
July 11, 1994
II.
Background is as follows:
ho
City Council received a communication from Mayor Bowers entitled "Capital
Improvement Program Development Process" on June 10, 1994. This
communication detailed the sequence of events that must take place in order that
City Council might (1) adopt a new capital improvement program to be partially
funded with general obligation bonds and (2) hold a voter referendum (special
election) on the issuance of these bonds in connection with the November 8, 1994
general election.
City Council adopted this schedule at its regular meeting on Monday, June 13th.
The approved schedule requires City Council to adopt a resolution at today's
regular City Council meeting to accomplish the following:
Endorse and concur in certain capital improvement projects recommended
for funding by the City Manager through the issuance of general obligation
bonds;
Establish the intent of City Council to issue general obligation bonds to
fund the recommended projects in part, subject to voter approval;
Authorize the holding of a bond referendum (special election) on Tuesday,
November 8, 1994; and
Authorize the City Attorney to advertise a public hearing regarding the
issuance of bonds on August 8, 1994.
Current situation is as follows:
City Council held a public workshop on Tuesday, July 5th to receive information
from City staff' on the capital improvement program, and discuss same. At the
same meeting, Council reaffirmed its intent to follow the capital improvement
program development process schedule adopted on June 13th.
Bo
City Council then referred to the City Manager a request to recommend those
capital improvement projects to be funded through the issuance of general
obligation bonds for consideration at its regular meeting today.
Co
A summary of the recommended capital improvement projects requested by City
Council is attached (see Attachment A).
III. Issues, in order of importance, are:
A. Capital improvement needs of the City
B. Affordability
C. Timing
IV. Alternatives are:
A. City Council approve the attached resolution to accomplish the following:
Endorse and concur in certain capital improvement projects recommended
for funding by the City Manager through the issuance of general obligation
bonds;
Establish the intent of City Council to issue $23,000,000 in general
obligation bonds on or after January 1, 1996, to fund the recommended
projects in part, subject to voter approval;
Authorize the holding of a bond referendum (special election) on Tuesday,
November 8, 1994; and
Authorize the City Attorney to advertise a public hearing regarding the
issuance of bonds on August 8, 1994.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would be met, based on application
of the project selection criteria reviewed with City Council.
°
Affordability - The $23,000,000 general obligation bond issue is
affordable within existing financial resources of the City. No tax
increase is anticipated to support the proposed bond issue.
o
Timing - Adoption of the resolution at today's regular City Council
meeting will allow the bond referendum to take place on Tuesday,
November 8th.
B. City Council approve the attached resolution but increase the recommended
amount of the bond issue in $1,000,000 increments.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would be met with a $23,000,000 bond
issue, based on application of the project selection criteria reviewed with
City Council. Increasing the amount of the recommended $23,000,000
bond issue would allow the funding of other projects in addition to those
recommended by the City Manager.
Affordability - Each $1,000,000 increase in the amount of the general
obligation bond issue will cost approximately $100,000 in additional debt
service annually. Additional funding resources would have to be identified
to effect such an increase in the amount of the bond issue.
Timing - Adoption of the resolution at today's regular City Council
meeting will allow the bond referendum to take place on Tuesday,
November 8th.
C. City Council not approve the attached resolution to accomplish the following:
Endorse and concur in certain capital improvement projects recommended
for funding by the City Manager through the issuance of general obligation
bonds, as summarized in Attachment A;
Establish the intent of City Council to issue $23,000,000 in general
obligation bonds on or after January 1, 1996, to fund the recommended
projects in part, subject to voter approval;
Authorize the holding of a bond referendum (special election) on Tuesday,
November 8, 1994; and
Authorize the City Attorney to advertise a public hearing regarding the
issuance of bonds on August 8, 1994.
Capital improvement needs of the City - The highest priority capital
improvement needs of the City would not be met, based on
application of the project selection criteria reviewed with City
Council.
Affordability - The $23,000,000 general obligation bond issue
remains affordable within existing financial resources of the City.
IV.
Timing - Failure to adopt the resolution at today's regular City
Council meeting will require that City Council take action at a
special meeting of City Council on or before July 20, 1994, in order
for the bond referendum to take place on Tuesday, November 8th.
Recommendation is that City Council approve the attached resolution to accomplish the
following:
to
Endorse and concur in certain capital improvement projects recommended
for funding by the City Manager through the issuance of general obligation
bonds, as summarized in Attachment A;
Establish the intent of City Council to issue $23,000,000 in general
obligation bonds on or after January 1, 1996, to fund the recommended projects in
part, subject to voter approval;
Co
Authorize the holding of a bond referendum (special election) on Tuesday,
November 8, 1994; and
Do
Authorize the City Attorney to advertise a public hearing regarding the
issuance of bonds on August 8, 1994.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
CCi
Diane S. Akers, Budget Administrator
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Attachment A
Capital Improvement Projects Recommended for Fundin§ throucjh the Issuance of General Obli§ation Bond,~
Public Schools
-Middle School Modernization/Additions
- Replacement of Cooling Systems
- School Technology
- Upgrade of Fire Alarm Systems
Bridges
-Bddge Renovation Program
Streets and Sidewalks
-Traffic Signals - Replacement
- VDOT Highway Projects
-Computerized Traffic Signal System
- Curb, Gutter and Sidewalk Program
-Roadway Safety Improvement Program
-Traffic Signals - Installation of New Signals
- Kirk Avenue Improvements
Buildings - Roanoke City Jail Annex
- Peters Creek Extension Fire Station
- Civic Center Capital Improvements
Storm Drains
-Neighborhood Storm Drain Program
Parks
- Railside Linear Park
Economic Development
- Improvements to Virginia Museum of Transportation
$5,250,000
300,000
1,500,000
120,000
5,246,000
300,000
985,000
1,350,000
1,000,000
150,000
500,000
53,000
524,000
870,000
939,000
1,600,000
1,500,000
813,000
$7,170,000
$,246,000
4,338,000
2,333,000
1,600,000
1,500,000
813,000
Total
$23,000,000
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32098-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Consortium Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium -
FY94 ............................................
Title IIB (1-18) .................................
Revenue
Fifth District Employment & Training Consortium -
FY94 . . . .......
1) Administrative
Wages
2) Administrative
Fringes
3) Administrative
Travel
4) Administrative
Communica-
tions
5) Administrative
Supplies
6) Administrative
Insurance
(034-054-9465-8350)
(034-054-9465-8351)
(034-054-9465-8352)
(034-054-9465-8353)
(034-054-9465-8355)
(034-054-9465-8356)
$ 40,000
10,000
640
1,050
1,550
1,700
$3,412,511
579,738
$3,412,511
579,738
lamBImllii~h
7) Administrative
Contractual
8) Training Wages
9) Training
Fringes
10) Training
Travel
11) Training
Communica-
tions
12) Training
Supplies
13) Training
Equipment
14) Dabney
Lancaster
15) Roanoke City
Schools
16) Roanoke
County
Schools
17) TAP
18) Funding
Authority
19) Title II-B
Revenue
(034-054-9465-8357)
(034-054-9465-8050)
(034-054-9465-8051)
(034-054-9465-8052)
(034-054-9465-8053)
(034-054-9465-8055)
(034-054-9465-8059)
(034-054-9465-8232)
(034-054-9465-8231)
(034-054-9465-8239)
(034-054-9465-8233)
(034-054-9465-9990)
(034-034-1234-9465)
2,000
23,000
3,500
1,060
1,850
2,620
790
120,751
76,762
87,350
171,451
33,664
579,738
BE IT FURTHER
Ordinance shall be in
ORDAINED that,
effect from its
an emergency
passage.
existing, this
ATTEST:
City Clerk.
(:ITY '- , --
July 11,1994
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT:
Funding for the Fifth
District Employment
and Training
Consort ium
I. BACKGROUND
ao
The Governor's Employment and Training Department (GETD}
has allocated Title II-B funds to the Fifth District
Employment and Training Consortium (FDETC).
B o
City of Roanoke is the grant recipient for FDETC funding.
City Council must appropriate the funding for all grants
the FDETC receives.
II. CURRENT SITUATION
GETD sent the FDETC Notice of Award (NOA) # 94-113-03 in
the amount of $508,860.00 and # 93-113-03 in the amount
of $70,878.00 for carryover from program year 1993, in
Title II-B allocated funds.
III.
IV.
ISSUES
A. Program Operations
B. Funding
C. Timing
ALTERNATIVES
ao
Appropriate the FDETC's f~mdinq for the Title II-B
funding totalling $579,738.00 and increase the revenue
estimate by $579,738.00 in accounts to be established by
the Director of Finance.
Proqram Operations - Existing programs will
continue, planned programs will be implemented, and
new programs will be initiated by FDETC's Policy
Board and Private Industry Council.
Funding - Funds are available from the Grantor
agency at no additional cost to the City.
3. Timing - Immediate action will allow programs to
Vo
continue and be completed within planned timeframes.
B o
Do not appropriate the FDETC's funding for the Title II-B
funding totalling $579,738.00.
Proqram Operations - Programs planned to serve
participants would be delayed.
2. Funding - Not a factor.
o
Timinq - Delay will cause late start-up of programs
and potential underexpenditure of available funds.
RECOMMENDATION
Approve Alternative A:
ADpropriate the FDETC's fundinq for the Title II-B fundinq
totallinq $579,738 and increase the revenue estimate by
$579,738.00 in accounts to be established by the Director of
Finance.
Respectively submitted,
W. Robert Herbert
City Manager
WRH:wc:
cc:
Director of Finance
City Attorney
Director of Human Development
Administrator - FDETC
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File 22-58-72-76-178-226-236-246-304-350-353
Karen Michalski
Executive Director
Blue Ridge Independent
Living Center, Inc.
1502-D WiIliamson Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Michalski:
I am enclosing copy of Resolution No. 32099-071194 authorizing execution of
agreements with Fifth District Employment and Training Consortium - Opportunity
Knocks, in the amount of $18,380.00; Total Action Against Poverty in Roanoke
Valley- Customized Job Training, in the amount of $25,000.00; Blue
Independent Living Center, Inc. - Empowering Individuals with Disabilities, Ridge
in the
amount of $21,440.00; Roanoke City Health Department - Resource Mothers, in the
amount of $30,626.00; Roanoke Valley Student Trouble Center, Inc. - Drug and
Alcohol Abuse Council, in the amount of $26,000.00; and West End Center, Inc. -
West End Center Construction, in the amount of $45,000.00, for services related to
the administration of Community Development Block Grant funds as previously
authorized. Resolution No. 32099-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l
Telephone: (703) 981 ~2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File 22-58-72-76-178-226-236-246-304-350-353
Theodore J. Edlich, III
Executive Director
Total Action Against Poverty
in Roanoke Valley
P. O. Box 2868
Roanoke, Virginia 24001-2868
Dear Mr. Edlich:
I am enclosing copy of Resolution No. 32099-071194 authorizing execution of
agreements with Fifth District Employment and Training Consortium - Opportunity
Knocks, in the amount of $18,380.00; Total Action Against Poverty in Roanoke
Valley- Customized Job Training, in the amount of $25,000.00; Blue
Independent Living Center, Inc. - Empowering Individuals with Disabilities, Ridge
in the
amount of $21,440.00; Roanoke City Health Department - Resource Mothers, in the
amount of $30,626.00; Roanoke Valley Student Trouble Center, Inc. - Drug and
Alcohol Abuse Council, in the amount of $26,000.00; and West End Center, Inc. -
West End Center Construction, in the amount of $45,000.00, for services related to
the administration of Community Development Block Grant funds as previously
authorized. Resolution No. 32099-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F.~Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File 22-58-72-76-178-226-236-246-304-350-353
Katheryn R. Hale
Executive Director
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hale:
I am enclosing copy of Resolution No. 32099-071194 authorizing execution of
agreements with Fifth District Employment and Training Consortium - Opportunity
Knocks, in the amount of $18,380.00; Total Action Against Poverty in Roanoke
Valley- Customized Job Training, in the amount of $25,000.00; Blue Ridge
Independent Living Center, Inc. - Empowering Individuals with Disabilities, in the
amount of $21,440.00; Roanoke City Health Department - Resource Mothers, in the
amount of $30,626.00; Roanoke Valley Student Trouble Center, Inc. - Drug and
Alcohol Abuse Council, in the amount of $26,000.00; and West End Center, Inc. -
West End Center Construction, in the amount of $45,000.00, for services related to
the administration of Community Development Block Grant funds as previously
authorized. Resolution No. 32099-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ft~t~,~
F. , CMC/AAE
Mary r
City Clerk
MFP: sm
Eno.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File 22-58-72-76-178-226-236-246-304-350-353
Stuart Israel
Executive Director
Roanoke Valley Student
Trouble Center, Inc.
P. O. Box 2826
Roanoke, Virginia 24001
Dear Mr. Israel:
I am enclosing copy of Resolution No. 32099-071194 authorizing execution of
agreements with Fifth District Employment and Training Consortium - Opportunity
Knocks, in the amount of $18,380.00; Total Action Against Poverty in Roanoke
Valley- Customized Job Training, in the amount of $25,000.00; Blue Ridge
Independent Living Center, Inc. - Empowering Individuals with Disabilities, in the
amount of $21,440.00; Roanoke City Health Department - Resource Mothers, in the
amount of $30,626.00; Roanoke Valley Student Trouble Center, Inc. - Drug and
Alcohol Abuse Council, in the amount of $26,000.00; and West End Center, Inc. -
West End Center Construction, in the amount of $45,000.00, for services related to
the administration of Community Development Block Grant funds as previously
authorized. Resolution No. 32099-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
gnc.
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The llth day of July, 1994.
No. 32099-071194.
A RESOLUTION authorizing the execution of agreements with FitCh District
Employment Training Consortium, Total Action Against Poverty in Roanoke Valley, Blue Ridge
Independent Living Center, Inc., Roanoke City Health Department, Roanoke Valley Studem
Trouble Center, Inc., and West End Center, Inc. for services related to the administration of
Community Development Block Grant (CDBG) funds as previously authorized.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager, for and on behalf of the City, is
hereby authorized to emer into agreements with the following organizations for services related to
the administration of Community Development Block Grant funds as more particularly set forth in
the City Manager's report to the Council dated July 11, 1994:
4.
5.
6.
Fifth District Employment Training Consortium - Opportunity Knocks -
$18,380.00
Total Action Against Poverty in Roanoke Valley - Customized Job
Training - $25,000.00.
Blue Ridge Independent Living Center, Inc. - Empowering Individuals with
Disabilities - $21,440.00.
Roanoke City Health Department - Resource Mothers - $30,626.00.
Roanoke Valley Student Trouble Center, Inc. - Drag & Alcohol Abuse
Council - $26,000.00.
West End Center, Inc. - West End Center Construction - $45,000.00.
2. Each agreement is to be upon such terms and conditions as deemed necessary by
the City Manager and as set forth in the City Manager's report to this Council dated July 11,
1994.
3. The individual agreements authorized by the resolution shall be in the amounts
indicated above for each organization.
Attorney.
The form of agreement with each organization shall be approved by the City
ATTEST:
City Clerk.
July 11, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Community Development Block Grant (CDBG) Contracts
for Services with six agencies.
II.
Background:
A. As part of the Community Development Block Grant (CDBG)
application, approved by Council on May 9, 1994 by
Resolution No. 31977-050994, City Council authorized
grants for the following agencies:
1. Fifth District Employment Training Consortium
2. Total Action Against Poverty in Roanoke Valley
3. Blue Ridge Independent Living Center, Inc.
4. Roanoke City Health Department
5. Roanoke Valley Student Trouble Center, Inc.
6. West End Center, Inc.
B. City has received HUD approval of the CDBG application
by letter dated June 10, 1994.
C. City Council authorized the Acceptance of the 1994-95
CDBG Entitlement and Appropriation of Funds for CDBG
Activities on June 27, 1994 by Ordinance No. 32072 -
062794.
Current Situation:
The proposed projects will provide public services,
employment training, services to the disabled, direct
economic development assistance, and planning
activities.
Administrative Agreements are necessary for the funds to
be obligated to these projects. The respective
Agreements for each agency will contain the following
provisions and will be in form approved by the City
Attorney:
Fifth District Employment Trainin~ Consortium
Opportunity Knocks - $18,380
Scope of Services - Provide 40 young people (ages 18
to 24) with practical work experience opportunities
and appropriate education and skill training
activities while doing community service projects.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs, or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
Total Action Against Poverty in Roanoke Valley
Customized Job Training - $25,000
Scope of Services - Provide educational and on-the-
job training for 65 low to moderate income persons.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
Blue Ridge Independent Living Center, Inc.
Empowering Individuals with Disabilities - $21,440
Scope of Services - Enable approximately 22 disabled
e
individuals to be as independent as possible within
their own home and community.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
Roanoke City Health Department
Resource Mothers - $30,626. Additionally, carry
over funds in the amount of $10,000 have been
requested by the Roanoke Health Department.
Scope of Services - Assist 50 teen age mothers with
entry into prenatal care, education on nutrition,
parenting and crisis intervention services.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995.
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
Roanoke Valley Student Trouble Center, Inc.
Drug & Alcohol Abuse Council - $26,000
Scope of Services - Provide a senior planning staff
member to act as Project Coordinator. Provide staff
support and technical assistance to the Drug &
Ce
Alcohol Abuse Council and its committees.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995.
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
West End Center, Inc.
West End Center Construction - $45,000
Scope of Services - Complete construction at the
West End Center, including space usage, energy
conservation, landscaping for parking, structural
improvements, and interior improvements.
Time of Performance for this Agreement is July 1,
1994 to June 30, 1995.
Indemnification: The Subgrantee shall indemnify and
hold harmless Grantee, their officers, agents,
consultants, and employees, against any and all
loss, costs or expense, including reasonable
attorney's fees, and costs of defense, resulting
from any claim, whether or not reduced to a
judgement, and for any liability of any nature
whatsoever, that may arise out of or result from
Subgrantee's intentional or negligent acts or
omissions in providing services under this
Agreement, or that may arise out of or result from
the construction activity funded under this
Agreement, including without limitation, fines and
penalties, violation of federal, state or local
laws, or regulation promulgated thereunder, personal
injury, wrongful death or property damage.
Agreements will not be executed on behalf of the City
without the certification of the Director of Finance
that funding is available and no funding will be
expended under the contract until the contract is fully
executed by all parties.
III. Issues:
2.
3.
4.
Cost to the City
Fundin9
Community Development Objectives
Compliance with applicable objectives
IV.
Alternatives:
A. Authorize the City Manager to execute the Agreements as
set forth in Section II. B.
1. Cost to the City will be $176,446 in CDBG funds.
2. Funds will be available in the following CDBG
Account Nos.:
Fifth District Employment Training Consortium -
Opportunity Knocks
035-094-9438-5098 $15,580
035-092-9238-5098 $ 2,800
Total Action Against Poverty in Roanoke Valley -
Customized Job Training
035-094-9438-5218 $25,000
Blue Ridge Independent Living Center -
Empowering Individuals w/Disabilities
035-094-9438-5057
Roanoke City Health Department -
Resource Mothers
035-094-9436-5222
035-093-9336-5222
$21,440
Roanoke Valley Student Trouble Center, Inc. -
Drug & Alcohol Abuse Council
035-094-9439-5209
West End Center, Inc. -
West End Center Construction
035-094-9437-5024
035-092-9237-5160
$30,626
$10,000
$26,000
$39,999
$ 5,001
Ve
Be
Community Development Objectives will be addressed
by providing programs which meet the needs
identified by the citizens at the CDBG public
hearings held on February 1, 1994 and April 21,
1994.
Compliance with applicable regulation is assured
through contract review by the City Attorney's
Office and project monitoring by the City's Office
of Grants Compliance.
Do not Authorize the City Manager to execute the
Agreements as set forth in Setion II. B. above.
1. Cost to the City will be nothing.
2. Funding will not be an issue.
Community Development Objectives will not be
addressed, therefore programs will not be provided.
Compliance with applicable regulations would
continue to be assured through monitoring by the
Office of Grants Compliance.
Recommendation:
It is recommended that City Council concur in Alternative A
and authorize the City Manager to execute the CDBG
Agreements with Total Action Against Poverty in Roanoke
Valley, Fifth District Employment and Training Consortium,
Blue Ridge Independent Living Center, West End Center, Inc.,
Roanoke Valley Student Trouble Center, Inc., and the Roanoke
City Health Department as described in this council report.
WRH/vst
Attachments
cc:
Respectfully submitted,
City Manager
Assistant City Manager
City Attorney
Director of Finance
Director Of Human Development
Acting Grants Monitoring Administrator
Administrator FDETC
Human Development Coordinator
Youth Planner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #9-102-223-313-405
Steven A. Campbell, Engineer
Mattern and Craig, Inc.
701 First Street, S. W.
Roanoke, Virginia 24016
Steve J. Chapin
Structural Engineer
Hayes, Seay, Mattern
and Mattern, Inc.
P. O. Box 13446
Roanoke, Virginia 24034
Gentlemen:
I am enclosing copy of Resolution No. 32100-071194 authorizing execution of
Amendment No. 1 to the City's agreement with Hayes, Seay, Mattern and Mattern,
Inc., dated July 12, 1993, in the amount of $34,188.00; and authorizing execution
of Amendment No. 1 to the City's agreement with Mattern and Craig, Inc., dated
June 15, 1993, in the amount of $52,500.00, to provide additional engineering
services in connection with the Bridge Inspection Program. Resolution No. 32100-
071194 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32100-071194.
A KESOLUTION authorizing the execution of Amendment No. 1 to the City's agreement
with Hayes, Seay, Mattern & Mattern, Inc.; and authorizing the execution of Amendment No. 1 to
the City's agreement with Mattem & Craig, Inc., for additional engineering services to be performed
in connection with the Bridge Inspection Program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, upon form approved by the City Attorney, Amendment No. 1 to the City's
Agreement with Hayes, Seay, Mattem & Mattem, Inc., dated July 12, 1993, in order to provide
additional engineering services in connection with the Bridge Inspection Program.
2. Such agreement shall provide for the services set forth in the City Manager's report
to Council dated July 11, 1994, and the cost of those additional services shall be in the amount of
$34,188.00.
3. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, upon form approved by the City Attorney, Amendment No. 1 to the City's
Agreement with Mattern & Craig, Inc., dated June 15, 1993, in order to provide additional
engineering services in connection with the Bridge Inspection Program.
2. Such agreement shall provide for the services set forth in the City Manager's report
to Council dated July 11, 1994, and the cost of those additional services shall be in the amount of
$52,500.00
ATTEST:
City Clerk.
Roanoke, Virginia
~ul¥ 11, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS FOR CONSULTANT SERVICES
YEAR 2 OF 3
II.
Backqround:
ae
1978 Surface Transportation Act enacted by Congress
requires that all bridges, including "off Federal Aid
System" structures, must be included in the bi-annual
inspection program.
Be
Supplementary Bridge Inspection Reports are required on
eighty-two (82) structures in the City of Roanoke this
year. Forty-two (42) structures (40 bridges and 2
tunnels) are inspected annually while forty (40)
structures are inspected bi-annually.
Inspection of two (2) parking structures is required this
year by prudent engineering practices.
De
Airport tunnel, under Runway 23, is required to be
inspected annually to ensure safety and to keep
deterioration under control.
Jefferson Street Old Pedestrian Underpass under Norfolk
Southern Railway is to be inspected annually per
agreement with railroad.
Fe
City Council, on July 12, 1993, Ordinance #31571-071293,
authorized Agreements for Consultant Services for 3 years
with Hayes, Seay, Mattern & Mattern, Inc., and Mattern &
Craig, Inc.
Current situation is that City Council needs to authorize the
execution of Amendment No. 1 to Agreements for Consultant
Services for Year 2 of 3 as follows:
Agreement with Hayes~ Seay~ Mattern & Mattern~ Inc.,
dated 7/12/93 (Ord. #31571-071293):
1993 Work Scope 36 Bridges
14 Overhead Signs
$ 68,624.00
Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS
YEAR 2 OF 3
Page 2 of 4
1994 Work Scope
23 Bridges
2 Parking Garages
1993 & 1994 Total Agreement Amount:
Agreement with Mattern & Craig, Inc., dated
6/15/93 (Ord. #31571-071293):
1993 Work Scope
33 Bridges
1994 Work Scope
44 Bridges
1993 & 1994 Total Agreement Amount
34,188.00
$102,812.00
$ 39,000.00
52,500.00
$ 91,500.00
III.
Issues:
A. Reasonableness of fee compared to work scope.
B. Ability to meet time schedules.
C. Fundinq.
IV. Alternatives:
ae
Authorize the execution of Amendment No. 1 to the
Agreements for Consultant Services with Hayes, Seay,
Mattern & Mattern, Inc. and Mattern & Craig, Inc. in
amounts of $34,188.00 and $52,500.00 respectively.
Reasonableness of fee compared to work scope has
been reviewed and verified.
Ability to meet time schedules has been reviewed and
verified.
Fundinq is available for the second year work
(Amendments No. 1) in the FY94-95 Adopted Budget as
follows:
Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS
YEAR 2 OF 3
Page 3 of 4
Hayes, Seay~ Mattern & Mattern~ Inc.:
Bridge & Pedestrian
Underpass Inspections:
001-052-4310-3072
Williamson Road Parking Garage:
007-056-8205-2010
Church Avenue Parking Garage:
007-056-8220-2010
Total Amendment Amount
$ 28,650.00
2,226.00
3~312.00
$ 34,188.00
Mattern & Craiq~ Inc.:
Bridge Inspections:
001-052-4310-3072
Airport Tunnel Inspection:
004-058-4401-7070
Total Amendment Amount
$ 51,500.00
1~000.00
$ 52,000.00
B. Do not authorize the execution of Amendment No. 1 to the
Agreements for Consultant Service.
1. Reasonableness of fee cannot be assured.
2. Ability to meet time schedule would be jeopardized.
3. Funding would remain in the respective accounts.
Recommendation is that City Council concur in Alternative "A:
authorizing the execution of Amendment No. 1 in form approved
by the City Attorney to the agreements of Hayes, Seay,
Mattern & Mattern, Inc. and Mattern & Craig, Inc. in the
amount of $34,188.00 and $52~500.00 respectively.
WRH/JGB/fm
Respectfully submitted,
W. obert Herbert
City Manager
Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS
YEAR 2 OF 3
Page 4 of 4
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Valley Metro
Manager, Parking Garages
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #77-223-236-514
M. Scott Hollis
Urban Engineer
Virginia Department of Transportation
1401 E. Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 32101-071194 requesting the Virginia
Department of Transportation to program a safety project, Albemarle Avenue, S. E.,
railroad grade crossing, to upgrade flashing lights and add gates east of Williamson
Road, as an urban highway project; Resolution No. 32102-071194 requesting the
Virginia Department of Transportation to program a safety project, King
Street/Berkley Road, N. E., intersection, to improve sight distance by widening
King Street, as an urban highway project; and Resolution No. 32103-071194
requesting the Virginia Department of Transportation to program a safety
project, Old Mountain Road/Nelms Lane, N. E., intersection, in order to widen
pavement and improve alignment of Nelms Lane, as an urban highway project.
The abovereferenced resolutions were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32103-071194.
A RESOLUTION requesting the Virginia Department of
Transportation to program a safety project, Old Mountain Road/Nelms
Lane, N. E., intersection, as an urban highway project.
WHEREAS, it is necessary that a request by Council resolution
be made in order that the Virginia Department of Transportation
("VDOT") program the safety project known as Old Mountain
Road/Nelms Lane, N. E., intersection, to widen pavement and improve
alignment of Nelms Lane, as an urban highway project.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke, Virginia that:
1. The City requests that VDOT program the safety project
known as Old Mountain Road/Nelms Lane, N.E., intersection to widen
pavement and improve alignment of Nelms Lane, as an urban highway
project.
2. The City agrees to pay .2% of the total cost for project
design, right-of-way acquisition, and construction of this project,
and the City agrees that if the City cancels this project in the
future for any reason, the City will pay 100% of all costs
associated with any work completed on the canceled project between
time of programming and the cancellation notice.
3. The City Clerk is directed to forward a copy of this
resolution to the appropriate persons at VDOT.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32102-071194.
A RESOLUTION requesting the Virginia Department of
Transportation to program a safety project, King Street/Berkley
Road, N. E., intersection, as an urban highway project.
WHEREAS, it is necessary that a request by Council resolution
be made in order that the Virginia Department of Transportation
("VDOT") program the safety project known as King Street/Berkley
Road, N. E., intersection, to improve sight distance by widening
King Street, as an urban highway project.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke, Virginia that:
1. The City requests that VDOT program the safety project
known as King Street/Berkley Road, N. E., intersection, to improve
sight distance by widening King Street, as an urban highway
project.
2. The City agrees to pay .2% of the total cost for project
design, right-of-way acquisition, and construction of this project,
and the City agrees that if the City cancels this project in the
future for any reason, the City will pay 100% of all costs
associated with any work completed on the canceled project between
time of programming and the cancellation notice.
3. The City Clerk is directed to forward a copy of this
resolution to the appropriate persons at VDOT.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32101-071194.
A RESOLUTION requesting the Virginia Department of
Transportation to program a safety project, Albemarle Avenue, S.E.,
railroad grade crossing, as an urban highway project.
WHEREAS, it is necessary that a request by Council resolution
be made in order that the Virginia Department of Transportation
("VDOT") program the safety project known as Albemarle Avenue,
S.E., railroad grade crossing, to upgrade flashing lights and add
gates east of Williamson Road, as an urban highway project.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke, Virginia that:
1. The City requests that VDOT program the safety project
known as Albemarle Avenue. S. E., railroad grade crossing, to
upgrade flashing lights and add gates east of Williamson Road, as
an urban highway project.
2. The City agrees to pay .2% of the total cost for project
design, right-of-way acquisition, and construction of this project,
and the City agrees that if the City cancels this project in the
future for any reason, the City will pay 100% of all costs
associated with any work completed on the canceled project between
time of programming and the cancellation notice.
3. The City Clerk is directed to forward a copy of this
resolution to the appropriate persons at VDOT.
ATTEST:
City Clerk.
Roanoke, Virginia
July 11, 1994
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
SUBJECT:
Intermodal Surface Transportation Efficiency Act
(ISTEA) Safety Improvement Program - Project
Resolutions
I. Backqround:
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law in December 1991. ISTEA
requires state departments for transportation to set
aside a minimum of 10 percent of The Surface
Transportation Program (STP) allocation each year to be
used for "hazard elimination" and "rail/highway grade
crossings."
Fundinq participation for approved projects is 90 percent
federal and 10 percent local. Regular urban highway
allocations may be used to provide 98 percent of the 10
percent local matching funds, with the locality providing
the other 2 percent. This effectively means that the
locality only needs to provide 0.2 percent in local
funding.
Virginia Department of Transportation (VDOT) provided
project application forms to all localities in late
December 1993. Applications for the following three (3)
projects were subsequently submitted to VDOT by the City:
Old Mountain Road/Nelms Lane~ N. E.~ intersection -
widen pavement and improve alignment of Nelms Lane.
King Street/Berkley Road~ N. E., intersection -
improve sight distance by widening King Street.
Albemarle Avenue~ S. E.~ railroad grade crossinq -
upgrade flashing lights and add gates, east of
Williamson Road.
Projects were selected by staff based upon site review,
reported accident history, and citizen complaints.
Mayor Bowers and Council Members
Page 2
II. Current Situation:
ae
VDOT has approved all three (3) Roanoke City project
applications. Funding will be authorized by VDOT upon
receipt of resolutions from City Council for each
project. Local share of cost is estimated at a total of
$578 for all three projects as described in Attachment I.
City of Roanoke will provide project design, right-of-way
acquisition, and construction administration, all of
which are project eligible costs.
Co
Norfolk & Western Railroad also had its request to add
gates at the railroad crossing on Bridge Street, S. W.,
approved by VDOT. No City funding or resolution is
required for this project.
III. Issues:
A. Safety
B. Fundinq
C. Timinq
IV. Alternatives:
ao
City Council request by three (3) separate resolutions
that VDOT program the three (3) safety projects as urban
highway projects, as described in Attachment I.
1. Safety of each project location will improve.
Fundinq in the amount of $578 will need to be
transferred to project accounts at a later date for
right-of-way and construction phases. City will
front-fund expenditures and then be reimbursed by
VDOT.
Timinq for project engineering can begin as soon as
VDOT receives the project resolutions.
City Council not approve resolutions that VDOT program
the three (3) safety projects as urban highway projects,
as described in Attachment I.
Mayor Bowers and Council Members
Page 3
1. Safety of each project location will not improve.
2. Funding is not needed at this time.
3. Timinq is not an issue.
Vo
Recommendation is that City Council approve Alternative "A"
and:
Request by three (3) separate resolutions that VDOT
program the three (3) safety projects as urban highway
projects, as described in Attachment I.
Indicate that, if the City cancels one or more of these
projects in the future for any reason, the City would pay
100 percent of all costs associated with any work
completed on the cancelled project between time of
programming and the cancellation notice. (This type of
statement is usual and typical of all highway project
programming requests made by municipalities throughout
Virginia.)
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RBK:pr
Attachment
cc: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Construction Cost Technician
A'I'I'ACHMENT I
APPROVED SAFE'I"/ PROJ~C'I'S
Old Mountain King Street & Albemarle
Road & Nelms Berkley Road, Avenue, S.E.
Lane, N.E. N.E. Rail
TOTAL
Crossing
Federal Funding
(90%) $99,000 $90,000 $71,100 $260,100
Local Match
using Urban
Allocation $10,780 $ 9,800 $ 7,742 $ 28,322
(9.8%)
Local Match
using Local
Funds
(O.2%) $ 220 $ 200 $ 158 $ 578
'lO'PAL $110;000 i $I00,000 $ 79,000 $289,000
(100%) i , ......
* Estimates include engineering, right-of-way, and construction.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 l 1
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #405-468-472
Stewart W. Hubbell
Vice-President
Mattern and Craig, Inc.
701 First Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Hubbell:
I am enclosing copy of Resolution No. 32104-071194 authorizing execution of Change
Order No. 3 to the City's contract with Mattern and Craig, Inc., for additional
engineering services in connection with the Carvins Cove Filter Plant Improvements,
Phase I, in an amount not to exceed $18,400.00, for a total contract amount of
$2,002,564.89. Resolution No. 32104-071194 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The llth day of July, 1994.
No. 32104-071194.
A RESOLUTION authorizing the execution of Change Order No. 3 to the City's contract
with Mattem & Craig, Inc., for additional engineering services in connection with the Carvins Cove
Filter Plant Improvements, Phase I.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized to execute for
and on behalf of the City, upon form approved by the City Attorney, Change Order No. 3 to the City's
contract with Mattem & Craig, Inc., Consulting Engineers, dated September 3, 1991, in order to
provide for additional engineering services related to the Carvins Cove Filter Plant Improvemems,
Phase I.
2. Such amendment shall provide for services as set forth in the City Manager's report
to this Council dated July 11, 1994 and the cost of these additional services shall not exceed
$18,400.00 with the total contract amount not to exceed $2,002,564.89.
ATTEST:
City Clerk.
Roanoke, Virginia
July 11, 1994
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
CHANGE ORDER NO. 3
PROFESSIONAL SERVICES
MATTERN & CRAIG, INC.
PROFESSIONAL SERVICES FOR
CARVINS COVE FILTER PLANT
IMPROVEMENTS, PHASE I
I. Backqround of this project is as follows:
ae
City Council, at the August 26, 1991 meeting, approved an
engineering services contract with Mattern & Craig, Inc.,
and Alvord, Burdick and Howson, as their consultants, in
the total amount of $1,969,400.00.
Bo
Chanqe Order No. 1 was approved by City Council on
February 22, 1993, for design work required to comply
with the 1993 Soil Erosion and Control Regulations and
other work. The fee for this additional design was
$14,764.89, which increases the total engineering
services contract to $1t984,164.89.
Chanqe Order No. 2 was approved by City Council on April
12, 1993, for design of the chemical feed to be moved to
the intake structure and the required chemical feed
controls. The fee for this additional design was
$48,100.00, but it did not increase the total engineering
services contract since it was funded within the original
contract contingency.
II. Current situation is as follows:
ao
The following list of revisions/additions need to be
accomplished to complete the remodeling of the plant.
This work was not covered in the original contract to be
sure the contract price was within budget. At this stage
of the project it has been established that funding is
available in the contractor's fee for "additional work
required during the time of construction", administra-
tively controlled. Contract documents need to be
generated so this work can be bid as a separate contract.
Honorable Mayor and Members
of City Council
RE: CHANGE ORDER NO. 3
CARVINS COVE FILTER PLANT
July 11, 1994
Page 2 of 5
Bo
The followinq chanqes/additions to the construction
contract are recommended for approval along with the
estimated cost:
1. Replace 33 4-way filter valves:
$ 29~210.84
The original 27 valves installed in 1945 have been
replaced in the original contract. It has been
determined that the remaining 33 valves should also
be replaced.
2. Replace the 2~" header at the 1954 filter:
$ 11~398.12
The 1944 galvanized header pipe was already
replaced. The present 1954 pipe header is filling
up with internal build-up and should be replaced.
It will eventually have to be replaced.
Replace 7~000 feet of small piping for filter
operations with copper pipe:
$ 58~637.88
There are seven of these old galvanized pipes at
each filter operation station. In all there is
approximately 7,500 feet of pipe to be replaced.
Items 1, 2 and 3 all relate to filter controls for
backwashing.
4. Paint exterior of Administration Building:
$ 14~379.00
This was done several years ago and is not specified
in the present contract but will be required before
too much longer.
Paint inside the Administration Building on areas
not specified to be painted under this contract:
$ 5~000.00
Honorable Mayor and Members
of City Council
RE: CHANGE ORDER NO. 3
CARVINS COVE FILTER PLANT
July 11, 1994
Page 3 of 5
Only the spaces being remodeled and added are
specified to be painted at this time. Neither this
addition or the contract cover the painting in the
rooms with the filters.
Re-liqht the main entrance hall, corridors and other
areas of the Administration Building not being
remodeled or replaced under the contract.
$ 4~986.17
Some of this lighting was installed in 1945 and the
rest in 1954. It has more than served its
economical life.
7. Paint interior of low lift pump station:
$ 3~763.43
The facility has had a new crane rail installed to
assist in pump repair or replacement, has had a
large double door installed that fits around the
crane rail and which can be opened to remove and
load pumps to be reworked or replaced, has had the
electrical service modified and has had a new
control system installed.
Replace deteriorated concrete slab at the existing
aeration basin, rework stairs on either side of the
new slab:
$ 4~968.21
Extend sidewalk from end of present treatment basins
to new 12 million gallon basin:
Estimated cost ..................... $ 700.95
Total estimated cost of
recommended changes
to the construction cost ............
Ail of these items are not
operation of the plant expansion.
in the future all of them
accomplished.
$133~044.60
essential to the
However, sometime
will have to be
Honorable Mayor and Members
of City Council
RE: CHANGE ORDER NO. 3
CARVINS COVE FILTER PLANT
July 11, 1994
Page 4 of 5
Mattern & Craiq~ Inc., engineers for this project, have
proposed to the City to remove all of the portions of the
contract documents from the original contract that relate
to the work as described above, add any additional
information required to complete the documents required
to make a complete contract package of the new documents,
advertise the additional work as a separate contract, and
with Council approval of the new contract, to award the
separate contract and supervise the work for the sum of
$18~400.00. (See attached letter from Mattern & Craig,
Inc.) Funding is available in the original engineering
services contract contingency account.
III. Issues in order of importance are:
A. Engineering concerns
B. Funding of the additional work
C. Time of completion
IV. Alternatives are as follows:
ae
Approve the issuance of Change Order No. 3 to the
contract with Mattern & Craig, Inc., P.C., to prepare
contract documents for the work detailed under II.B
above, assist the City in advertising the work as a
separate contract and supervising the work for the sum of
$18~400.00 and two months working time.
Engineering concerns would be met in that this work
would be performed now.
Funding for Mattern & Craig's engineering services
is available in the construction unit price funds in
the General Contractor's Construction Account.
3. Time of completion of the work in six to seven
months is acceptable.
Be
Do not approve the issuance of Change Order No. 3 to the
contract with Mattern & Craig, Inc., for additional
engineering services.
Honorable Mayor and Members
of City Council
RE: CHANGE ORDER NO. 3
CARVINS COVE FILTER PLANT
July 11, 1994
Page 5 of 5
Engineering concerns would not be completed at this
time. However, the plant expansion could be placed
on line as soon as the present contractor completes
the contract.
Funding for engineering services would not change.
(Neither would construction unit price money be
encumbered at this time.)
Time of completion would be extended if this work is
done at a later date.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to issue Change Order No. 3 to
the contract with Mattern & Craig, Inc., in the amount of
$18~400.00 and two months time to provide contract
documents for the items listed in II-B above and to bid
as a separate contract.
Funding for engineering services is available in the
original Engineering Services Contingency account.
WRH/LBC/fm
Respectfully,
W. Robert Herbert
City Manager
Attachment:
Letter from
Mattern & Craig, Inc.
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Mattern & Craig
CONSULTING ENGINEERS · SURVEYORS
J. Wayne Craig
Stewart W. Hubbell
Sam II. McGhee, III
Gene R. Cress
Edwin K. Mattern, Jr. 1949 - 1982
J~994
Wm. James Jones
Michael S. Agee
Steven A. Campbell
J. Michael Daughen~, Jr.
Kyle D. Austin
Mr. Bane Coburn
Project Manager
Room 350 - Engineering
215 West Church Avenue
Roanoke, VA 24011
Re:
Proposal for Engineering
Services Additional Work Items
Removed from Change Order #5.
Dear Bane:
We have reviewed what is available on the drawings, and in
general, we expect to have to really modify quite a number of
drawings to be able to effectively show the work to people who know
nothing of the plant layout and the nature of the work. Some of
the items are specified and not really shown except schematically.
This will have to be enhanced to make the conditions clear for this
new bidding process. We also will have to prepare a spec book and
bid documents just for this work, and it covers many sections
because the work is so varied and involves many spec divisions. We
have to create documents to put the new contractor under contract
with its own conditions and damages, completely independent of the
existing contract with Crowder.
The design, bid documents, and construction administration
will have an engineering fee of $18,400..1 We can begin work
immediately on your authorization and expect document preparation
will take one month. Bidding and award will take two months,
1, Manhour estimates, task lists, and costs are attached.
K: \MRH\7100-0.
701 First Street, S.W. Roanoke, Virgima 24016
703 345-9342, Fax 703 346-7691
startup two weeks to a month, and construction three months. The
total time is 6.5 to 7.0 months. There is a concern that this
contractor may still be onsite when Crowder is gone, and that the
exterior painting can be authorized before cold weather.
We have not included the boiler replacement. We checked with
AB&H (Stan Church) and he said last winter was not a good gauge of
the boiler capacity. Enclosed sketches show pre-project heating,
and post-project heating. Last winter, the basement, first and
second floor of the administration building, and the new units in
filter gallery were all connected. The filter gallery was a new
load that overloaded the boiler. When the project is done, the
boiler will only serve the basement and the filter gallery. The
first floor and second floor will be heated by new gas fired, roof
top units. Therefore, the boiler will have no more load on it than
before the project started. Plus, the heat exchanger units will
only draw heat when each unit calls for it. They do not all draw
heat simultaneously. If you have any questions, please call.
Very truly yours,
MATTERN & CRAIG
Stewart W. Hubbell
SWH/mrh
Encl: As noted
K: \MRH\ 7100- 0.1
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #262-291
Thomas J. Rine
General Manager
Telstar Communications, Inc.
4502 Starkey Road, S. W.
Suite 200
Roanoke, Virginia 24014
Dear Mr. Rine:
I am enclosing copy of Resolution No. 32105-071194 accepting the bid of Telstar
Communications, Inc., to provide long distance telephone service to the City at a
cost per minute of $. 127 for a term of 24 months, upon certain terms and conditions;
and rejecting all other bids made to the City. Resolution No. 32105-071194 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
July 11, 1994.
Sincerely, ~~
Mary Ft~Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #262-291
AT&T
LDDS Communications
MCI Telecommunications Corp.
Star Telcorp, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32105-071194 accepting the bid of Telstar
Communications, Inc., to provide long distance telephone service to the City at a
cost per minute of $. 127 for a term of 24 months, upon certain terms and conditions;
and rejecting all other bids made to the City. Resolution No. 32105-071194 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
July 11, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed long distance telephone
service.
MFP: sm
Enc.
Sincerely, ~~
Mary F. arker, CMC/AAE
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32105-071194.
A RESOLUTION accepting the bid of Telstar Communications Inc., to provide long
distance telephone service upon certain terms and conditions; and rejecting all other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Telstar Communications Inc., to provide long distance telephone
service to the City at a cost per minute of $. 127 for a term of twenty-four months, with the City
having the option to extend the term of the agreement fi.om year-to-year so long as the rate does
not exceed the initial rate, as more particularly set forth in the July 11, 1994, report of the City
Manager to this Council, such bid being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered said bidder, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with
Telstar Communications Inc., for long distance telephone service for the City of Roanoke, as
more particularly set forth in the July 11, 1994, report of the City Manager to this Council.
3. The form of the contract with Telstar Communications, Inc., shall be approved by
the City Attorney.
4. Any and ail other bids made to the City for the aforesaid services are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
July 1 l, 1994
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
BIDS ON LONG DISTANCE
TELEPHONE SERVICE
BID NUMBER 94-3-87
BACKGROUND
Long Distance Telephone Service currently is being provided by
AT&T with no long term commitment.
Bo
Long Distance Telephone Service was evaluated by the
Communications Department to determine if savings can be achieved.
Atter comparison of billing per minute it was evident that substantial
savings could be realized through competitive bids.
Specifications were developed and along with a request for quotations
were sent to nine (9) long distance service providers. The bid for
long distance service was publicly advertised in the Roanoke Times
and World News and Roanoke Tribune.
Bids were received, after due and proper advertisement for Long
Distance Telephone Service, until 2:00 PM, April 20, 1994, at which
time the bids were publicly opened and read in the office of the
Manager of General Services. Bid tabulations are attached.
CURRENT SITUATION
All bids received, were evaluated in a consistent manner by the
following evaluation committee:
Mr. George C. Snead, Director, Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. Robert J. Agnor, Manager, Communications
Mr. Ronald L. Wade, Superintendent, Communications
Ms. Robyn T. Yates, Communications Specialist, Communications
PAGE 2
THE HONORABLE MAYOR AND CITY COUNCIL
LONG DISTANCE SERVICE
B. Bid Evaluations
1H. ISSUES
Long distance Telephone Service as follows:
Long Distance Telephone Service - The lowest bid
meeting all required specifications was Telstar Long
Distance. By contracting for a twenty four (24) month
period from signing, the City of Roanoke can obtain
long distance service for 12.7 cents per minute which
is substantial savings fi-om our current per minute cost
of approximately 38 cent per minute. The City and
Schools will save approximately $59,000 per year
based on last years calling pattern. Quality of service
will not be affected. AT&T's bid did not meet
specifications of fiat rate per minute, regardless of
called location. AT&Ts quoted rate of $. 117 is
computed, based upon discounts provided at the end
of contract periods. Peak hour interstate rate (lOver
926 Miles) is $.196. Also, AT&T did not meet
specifications on the termination clause. If we
terminated the UNI-Plan we would have to subscribe
with another AT&T long distance plan.
A. Cost savings
B. Quality_ of service
C. Bid specifications
ALTERNATIVES
Authorize the City Manager to execute appropriate documents to
subscribe to Long Distance Service provided by Telstar Long
Distance for a period of twenty four (24) months with an option to
extend for renewal of service at one year increments with the same or
lesser rate per minute.
PAGE 3
THE HONORABLE MAYOR AND CITY COUNCIL
LONG DISTANCE SERVICE
Cost savings in the amount of approximately $59,000
per year will commence within sixty (60) days upon
service being made available and has been anticipated
in FY 94/95 adopted budget.
2. Quality of service would not be affected.
Bid specifications will be met, which reflect the City's
needs for billing with individual employee
accountability, and other desired features.
Do not authorize the City Manager to execute appropriate documents
to subscribe to long distance service provided by Telstar Long
Distance for a period of twenty four (24) months with an option to
emend for renewal of service at one year increments with the same or
lesser rate per minute.
Cost savings would not be realized under this
alternative and FY 94/95 budget would be negatively
impacted.
2. Quality of service will not be affected.
Bid specifications reflect the needs of City
government, and without these needs would not be
met.
RECOMMENDATION
City Council concur in Alternative "A" to authorize the City Manager to execute
appropriate documents to subscribe to long distance service provided by Telstar Long
Distance for a period of twenty four (24) months with an option to extend for renewal
of service at one year increments with the same or lesser rate per minute. The City
Attorney shall approve as to form all documents to such Long Distance Service.
PAGE 4
HONORABLE MAYOR AND CITY COUNCIL
LONG DISTANCE SERVICE
Respectfully submitted,
W. Robert Herbert,
City Manager
CC~
Mr. James D. Grisso, Director, Finance
Mr. Wilbum C. Dibling, City Attorney
Mr. George C. Snead, Director, Public Safety
Ms. Diane Akers, Budget Administrator, OMB
Mr. Robert J. Agnor, Manager, Communications
Mr. Wayne Harris, Superintendent of Schools
Mr. Richard Kelley, Executive for Business Affairs
BID TABULATION
BIDS WERE RECEIVED, OPENED, AND READ AT 2:00 P.M.
ON APRIL 20, 1994
ON
LONG DISTANCE TELEPHONE SERVICE
BID 94-3-87
LONG DISTANCE TELEPHONE
SERVICE FOR ALL CITY
TELEPHONES (COST PER
MINUTE)
AT&T MCI LDDS STAR
TELCORP
$.117 $.210 $.133 $.179
TELSTAR
$.127'
NOTE: AT&T'S BID DID NOT MEET SPECIFICATION OF FLAT
RATE PER MINUTE, REGARDLESS OF CALLED LOCATION. ATT'S
QUOTED RATE OF $.117 IS COMPUTED, BASED UPON DISCOUNTS
PROVIDED AT THE END OF CONTRACT PERIODS. PEAK HOUR
INTERSTATE RATE (OVER 926 MILES) IS $.196
*INDICATES RECOMMENDATION
COMMITTEE:
ROBERT J~. AGNOR
~T. YA~ES
D. DARWIN ROUPE' R.L. WADE
PROPOSAL FORM
CITY OF ROANOKE
COMMUNICATIONS CENTER
215 CHURCH AVENUE, SW RM 152
ROANOKE, VIRGINIA 24011
In accordance with your request for proposal on specifications
contained herein and due April 20, 1994, and our Notice to Bidders
bearing the same date, we wish to quote the following:
This proposal is for Long Distance Service for the City of
Roanoke and City Schools, as specified in the specifications.
DESCRIPTION OF SERVICES
Travel Cards and Personal Authorization Codes for making all
Long Distance calls and a detailed billing meeting the operational
requirements as specified in bid 94-3-87.
PRICE PER MINUTE .127
II. Telstar Long Distance
BIDDING FIRM NAME
4502 Starkey Road, Suite 200
ADDRESS
Roanoke, VA 24014
CITY, STATE, AND ZIP CODE
Thomas J. Rine, General Manager
NAME AND TITLE OF AGENT
SIdNATURE ~
703-776-8531
4-18-94
TELEPHONE NUMBER DATE
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #27-468-472
Alchem, Inc.
Delta Chemical Corp.
General Chemical Corp.
Jones Chemicals, Inc.
L.C.I., Ltd.
P. B. & S. Chemical Co.
Petrus Environmental
Prillaman Chemical Corp.
Southchem, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32106-071194 accepting the following bids for
water and sewage treatment chemicals for fiscal year 1994-1995, and rejecting all
other bids received by the City:
Successful Purchase
Description Bidder Price
Liquid Alum 3,500 gallon tanker
load lots
Alchem, Inc. $133.30 per
ton
Liquid Chlorine
150 lb. cylinders - 125
2,000 lb. cylinders - 185
Sodium Silico Fluoride in 50 lb.
multi-wall bags
Jones Chemicals, Inc.
Southchem, Inc.
$24. 666 cwt
$18. 075 cwt
$. 257 per lb.
Sulfur Dioxide - estimated quantity
of 140 tons in one ton cylinders
Jones Chemicals, Inc.
$375.00 per
ton
Sodium Hydroxide - estimated quantity
of 68,620 gallons
Jones Chemicals, Inc.
$. 9871 per
gallon
Alchem, Inc.
Del~a Chemical Corp.
General Chemical Corp.
Jones Chemicals, Inc.
L.C.I., Ltd.
P. B. & S. Chemical Co.
Petrus Environmental
Prillaman Chemical Corp.
Southchem, Inc.
July 14, 1994
Page 2
Description
Zinc Orthophosphate - estimated
quantity of 14,600 gallons
Hydrofluosilica Acid - estimated
quantity of 21,000 gallons
Successful Purchase
Bidder Price
Prillaman Chemical
Corporation
Prillaman Chemical
Corporation
$4.12 per
gallon
$. 77 per
gallon
Sodium Sulfite - estimated quantity
of 1,916 gallons
Prillaman Chemical
Corporation
$1.98 per
gallon
Polymer, Calgon, Cat Floc-L-
estimated quantity of 3,804 gallons
Prillaman Chemical
Corporation
$4.4181 per
gallon
Filter Aid, Calgon, POL-EZ-652 -
estimated quantity of 3,804 gallons
Prillaman Chemical
Corporation
$8.6318 per
gallon
Resolution No. 32106-071194 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 11, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed waste water treatment
chemicals.
Sincerely,
MFP: sm
Enc.
Mary F. Parker, CMC/AAE
City Clerk
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI~
The llth day of July, 1994.
No. 32106-071194.
A RESOLUTION accepting bids for water and sewage treatment chemicals for fiscal year
1994-1995, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described as needed for the period July 1, 1994, to June 30, 1995,
such items being more particularly described in the report of the City Manager to this Council dated
July 11, 1994, and in the City's specifications and any alternates and in each bidder's proposal, are
hereby ACCEPTED, at the unit purchase prices set out with each item:
2
Item Successful Purchase
Number Description Bidder Price
1 Liquid Alum 3,500 gallon tanker Alchem, Inc. $133.30 per
load lots ton
Liquid Chlorine
150 lb. cylinders - 125
2,000 lb. cylinders - 185
Jones Chemicals, Inc.
$24.666 cwt
$18.075 cwt
3 Sodium Silico Fluoride in 50 lb. Southchem, Inc. $ .257 per lb.
multi-wall bags
4 Sulfur Dioxide - estimated Jones Chemicals, Inc. $375.00 per
quantity of 140 tons in 1 ton
ton cylinders
5 Sodium Hydroxide - estimated Jones Chemicals, Inc. $ .9871 per
quantity of 68,620 gallons gallon
6
Zinc Orthophosphate - estimated
quantity of 14,600 gallons
Prillaman Chemical
Corporation
$4.12 per
gallon
Hydrofluosilica Acid - estimated
quantity of 21,000 gallons
Prillaman Chemical $ .77 per
Corporation gallon
Sodium Sulfite - estimated
quantity of 1,916 gallons
Prillaman Chemical
Corporation
$1.98 per
gallon
9
Polymer, Calgon, Cat Floc-L -
estimated quantity of 3,804 gallons
Prillaman Chemical
Corporation
$4.4181 per
gallon
10
Filter Aid, Calgon, POL-EZ-652 -
estimated quantity of 3,804 gallons
Prillaman Chemical
Corporation
$8.6318 per
gallon
2. The Cites Manager of General Services is hereby authorized and directed to issue the
requisite purchase orders for the above-mentioned items, said purchase orders to be made and filed
in accordance with the City's specifications, the respective bids made therefor and in accordance with
this resolution.
3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED;
and the City Clerk is directed to so notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
R~9~nok~3yi.~gin£a
JuT~ i~,-1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Water and
Waste Water Treatment
Chemicals for FY
'94-'95
Background
A. Funds are designated in FY '94-'95 operating budget
accounts for Water and Waste Pollution Control
Departments to allow for the purchase of the
treatment chemicals identified herein.
Be
Bid request with specifications were sent
specifically to Twenty-Two (22) Firms that are
currently listed on the City's bid list. A public
advertisement was also published in the Roanoke
Times and Roanoke Tribune.
Bids were received after due and proper
advertisement and were publicly opened and read at
2:00 p.m. on June 9, 1994 in the Office of the
Manager of General Services.
De
The chemicals addressed in this report are
necessary for required water and sewage treatment,
for the period July 1, 1994 to June 30, 1995.
II. Current Situation
A. Bid tabulations for all bids received are attached.
Bo
Ail bids were evaluated in a consistent manner by
representatives of the following departments:
Utilities and Operations
General Services
Water Department
Water Pollution Control Plant
Water and Waste Water Treatment Chemicals
Page 2
Bid evaluation results are as follows:
Liquid Alum - The lowest bid submitted by
Alchem, Inc. meets all required specifications
at a cost of $133.30 per ton. This price is
firm for one (1) year.
Liquid Chlorine - The lowest bid submitted by
Jones Chemicals, Inc. meets all required
specifications at a cost of $24.666 per cwt
for 150 lb. cylinders and $18.075 per cwt for
2,000 lb. cylinders. This price is firm for
one (1) year.
Sodium Silico Fluoride - The lowest bid
submitted by Southchem, Inc. meets all
required specifications at a cost of $.257 per
lb. This price is firm for one (1) year.
Sulfur Dioxide - The lowest bid submitted by
Jones Chemicals, Inc. meets all required
specifications, at a cost of $375.00 per ton.
This price is firm for one (1) year.
Sodium Hydroxide - The lowest bid submitted by
Jones Chemicals, Inc. meets all required
specifications at a cost of $.9871 per gal.
This price is firm for one (1) year.
Hydrofluosilica Acid - The lowest bid
submitted by Prillaman Chemical Corporation
meets all required specifications at a cost of
$.77 per gal. This price is firm for one (1)
year.
Sodium Sulfite - Only one bid was received on
this item. That bid submitted by Prillaman
Chemical Corporation meets all required
specifications at a cost of $1.98 per gal.
This price is firm for one (1) year.
Zinc Orthophosphate - The lowest bid submitted
by Prillaman Chemical Corporation meets all
required specifications at a cost of $4.12 per
gal. This price is firm for one (1) year.
Polymer, Calgon, Cat Floc-L - The lowest bid
submitted by Prillaman Chemical Corporation
meets all required specifications at a cost of
$4.4181 per gal. This price is firm for one
(1) year.
Water and Waste Water Treatment Chemicals
Page 3
III.
IV.
10.
Filter Aid~ Calgon~ POL-EE-652 - The lowest
bid, submitted by Prillaman Chemical
Corporation meets all required specifications
at a cost of $8.6318 per gal.
Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
ae
Accept the lowest responsible bids for supplying to
the City of Roanoke the annual requirements for
water and waste water treatment chemicals for the
period July 1, 1994 to June 30, 1995 as follows:
Liquid Alum as submitted by Alchem, Inc. for
the cost of $133.30 per ton.
Liquid Chlorine as submitted by Jones
Chemicals, Inc. for the cost of $24.666 per
cwt on 150 lb. cylinders and $18.075 per cwt
on 2,000 lb. cylinders.
Sodium Silico Fluoride as submitted by
Southchem, Inc. for the cost of $.257 per lb.
4. Sulfur Dioxide
Chemicals, Inc.
ton.
as submitted by Jones
for the cost of $375.00 per
Sodium Hydroxide as submitted by Jones
Chemicals, Inc. for the $.9871 per gal.
Hydrofluosilica Acid as submitted by Prillaman
Chemical Corporation at the cost of $.77 per
gal.
Sodium Sulfite as submitted by Prillaman
Chemical Corporation at the cost of $1.98 per
gal.
Zinc Orthophosphate as submitted by Prillaman
Chemical Corporation at the cost of $4.12 per
gal.
Water and Waste Water Treatment Chemicals
Page 4
10.
Polymer~ Calgon~ Cat Floc-L as submitted by
Prillaman Chemical Corporation at the cost of
$4.4181 per gal.
Filter Aid, Calgon~ POL-EE-652 as submitted by
Prillaman Chemical Corporation at the cost of
$8.6318 per gal.
Need - Requested chemicals are necessary
for the proper treatment of water and
waste water.
Compliance with Specifications - The bids
recommended by the alternative meets all
required specifications.
Fund Availability - Sufficient Funds are
budgeted in Water and Water Pollution
Control Plant Accounts for FY '94-'95 to
provide for the purchase of requested
treatment chemicals.
Reject all Bids·
Need - The necessary treatment of water and
waste water would not be accomplished until
this alternative.
Compliance with Specifications would not be a
factor in this alternative.
Fund Availability - Budgeted Funds would not
be expended.
Recommendation
Council concur with Alternative "A" - accept the
lowest responsible bids meeting specifications and
authorize issuance of purchase orders for water and
waste water treatment chemicals for the period July
1, 1994 to June 30, 1995 as follows:
Liquid Alum to Alchem, Inc. for $133.30 per
ton.
Liquid Chlorine to Jones Chemicals, Inc. for
$24.666 per cwt for 150 lb. cylinders and
$18.075 per cwt for 2,000 lb. cylinders.
Water and Waste Water Chemicals
Page 5
cc:
Sodium Silico Fluoride to Southchem, Inc. for
$.257 per lb.
Sulfur Dioxide to Jones Chemicals, Inc. for
$375.00 per ton.
Sodium Hydroxide to Jones Chemicals, Inc. for
$.9871 per gal.
6. Hydrofluosilica Acid to Prillaman Chemical
Corporation for $.77 per gal.
7. Sodium Sulfite to Prillaman Chemical
Corporation for $1.98 per gal.
Zinc Orthophosphate to Prillaman Chemical
Corporation for $4.12 per gal.
Polymer, Calgonr Cat Floc-L to Prillaman
Chemical Corporation for $4.4181 per gal.
10.
Filter Aidr Calgon, POL-EE-652 to Prillaman
Chemical Corporation for $8.6318 per gal.
B. Reject all other Bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Management & Budget
Bid Tabulation
Bids received and opened in the Office of General Services,
For
Liquid Alum
Bid N~mher 94--5-86
2:00 p.m.,
June 9,
1994
Furnish and deliver Liquid
Alum in 3,500 gallon tanker
load lots
Prillaman Alche~, Delta General
Chemical Inc. Chemical Chemical
Corporation Corporation Corporation
$151.00 ton
* $133.30 ton
$171.05 ton
$150.00 ton
Delivery
1--2 Days 3 Days 3-5 Days 1-2 Days
Committee:
~ K~ B. Kiser
M. Craig Sluss
* Indicates Reco~nendation
D. Darwin Roup~
Bid Tabulation
Bids received and opened in the Office of General Services,
For
Liquid Chlorine
Bid N~mher 94-5-87
2:00 p.m., June 9, 1994
Water Department
125 - 150 lb. cylinders
45 - 2,000 lb. cylinders
Sewage Treatment Plant
140 - i ton cylinders
Jones Prillaman P.B. & S.
Chemicals, Chemical Chemical
Inc. Corporation Company
* $24.666 cwt $40.00 cwt $45.00 cwt
* $18.075 cwt $22.50 cwt $22.50 cwt
* $18,075 cwt $22.50 cwt $22.50 cwt
Delivery
2-3 Days 1-2 Days 3-5 Days
Committee:~er
M. Craig Sluss Steven L. Walker '
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9, 1994
For
Sodium Silico Fluoride
Bid N-tuber 94-5-88
Furnish and deliver F.O.B. Crystal
Springs Filter Plant, Sodium Silico
Fluoride, in 50 lb. multi-wall bags
Southche~, P.B. & S. Prillaman
Inc. Chemical Chemical
Company Corporation
* $.257 lb. $.466 lb. $.258 lb.
Delivery
1-3 Days 3-5 Days 1-2 Days
Committee:
"-er
M. Craig Sluss
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of General Services,
For
Sulfur Dioxide
Bid Number 94-5-90
2=00 p.m., June 9, 1994
Furnish and deliver, F.O.B. Sewage
Treatment Facility, Sulfur Dioxide,
estimated quantity 140 tons, in 1
ton cylinders
Delivery
Jones P.B. & S. Prillaman
Chemicals, Chemical Chemical
Inc. Company Corporation
* $375.00 ton
$470.00 ton
$450.00 ton
2-3 Days 3-5 Days 2--3 Days
C~mnittee:
~ Steven L. Walker D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9, 1994
For
Sodium Hydroxide
Bid N,,mher 94-5-92
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Hollins, Virginia,
Sodium Hydroxide, estimatedquantity
68,620 gallons.
Jones Prillaman Southchem,
Chemicals, Chemical Inc.
Inc. Corporation
* $.9871 gal.
$1.062 gal.
$1.4838 gal.
Delivery
2-3 Days 2-3 Days 1-3 Days
Committee:
M. Craig Sluss
* Indicates Recc~endation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9,
For
Zinc Orthophosphate
Bid N,,mher 94-5-95
1994
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Hollins, Virginia,
Zinc Orthophosphate, est{m~ted
14,600 gallons
Prillaman Southche~,
Chemical Inc.
Corporation
* $4.12 gal.
$5.5742 gal.
Delivery
2-3 Days 1-3 Days
Committee:
. Kiser
M. Craig Sluss
* Indicates Reco~nendation
D. Darwin Roupe
Bid Tabulation
Bids received and o~ened in the Office of General Services, 2=00 p.m., June 9,
For
Hydrofluosilica Acid
Bid ~m~er 94-5-93
1994
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Hollins, Virginia,
Hydrofluosilica Acid, estimated
quantity 21,000 gallons
L.C.I. Prillaman Southchem, Jones
Ltd. Chemical Inc. Chemicals,
Corporation Inc.
$.8?73 gal.
* $.77 gal.
$.8080 gal.
$.8525 gal.
Delivery
5-7 Days 2-3 Days
2-3 Days
C~mittee =
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9, 1994
For
Sodium Sulfite
Bid N-tuber 94--5--94
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Sodium Sulfite,
estimated quantity 1,916 gallons
Prillaman
Chemical
Corporation
* $1.98 gal.
Delivery
2-3 Days
Committee:
M. Craig Sluss
* Indicates Reco~mendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9, 1994
For
Polymer, Calgon, Cat Floc-L
Bid Nl~m~er 94-5-96
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Hollins, Virginia,
Polymer, Calgon, Cat Floc-L, estimated
quantity 3,804 gallons
Delivery
Petrus Prillaman Southchem,
Environmental Chemical Inc.
Corporation
$13.50 gal.
* $4.4181 gal.
$5.7272 gal.
7 Days 3-4 Days 1-3 Days
C~m~ittee:
M. Craig Sluss
* Indicates Reco~mendation
D. Darwin Roupe t
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 9,
For
Filter Aid, Calgon, POL-EZ-652
Bid N-m~er 94-5-97
1994
Furnish and deliver F.O.B. Carvins
Cove Filter Plant, Hollins, Virginia,
Filter Aid, Calgon, POL-EZ-652,
estimated quantity 3,804 gallons
Delivery
Prillaman Southche~,
Chemical Inc.
Corporation
Petrus
Environmental
* $8.6318 gal. $10.4835 gal. $11.70 gal.
3-4 Days 1-3 Days 7 Days
Cu~ittee:
~Kiser
M. Craig Sluss
* Indicates Recommendation
D. Darwin Roupe ~%~
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of July, 1994.
No. 32118-071194.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1994-95 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Instruction (1-81) ...............................
General Support (82-104) .........................
Transportation (105-109) .........................
Operation/Maintenance of Plant (110-130) .........
Food Services (131-136) .........................
Facilities (137-142) .............................
$ 55,600,158
2,900,331
2,807,971
8,846,344
3,194,291
496,665
1) Mileage
2) Mileage
3) Educational
Supplies
4) Educational
Supplies
5) Books and
Subscrip-
tions
6) Educational
Supplies
7) Educational
Supplies
8) Repair and
Maintenance
Payments
9) Educational
Supplies
10) Field Trips
11) Books and
Subscrip-
tions
(030-060-6001-6006-0551)
(030-060-6001-6100-0551)
(030-060-6001-6201-0614)
(030-060-6001-6202-0614)
(030-060-6001-6204-0613)
(030-060-6001-6204-0614)
(030-060-6001-6206-0614)
(030-060-6001-6209-0331)
(030-060-6001-6209-0614)
(030-060-6001-6211-0583)
(030-060-6001-6212-0613)
$ 54
13
737
471
15,060
701
417
450
399
570
1,724
12) Educational
Supplies
13) Lease/Rent of
Equipment
14) Testing/
Evaluation
15) Office
Supplies
16) Educational
Supplies
17) Other
Operation
Supplies
18) Conventions/
Education
19) Inservice
Workshops
20) Inservice
Supplies
21) Mileage
22) Additional-
Data
Processing
Equipment
23) Educational
Supplies
24) Books and
Subscrip-
tions
25) Replacement-
Machinery
and
Equipment
26) Books and
Subscrip-
tions
27) Payments in
Lieu of
Transfers
28) Tuition - in
State
29) Mileage
30) Office
Supplies
31) Educational
Supplies
32) Other Mis-
cellaneous
Payments
33) Educational
Supplies
34) Repair and
Maintenance
Payments
35) Educational
Supplies
(030-060-6001-6212-0614)
(030-060-6001-6213-0541)
(030-060-6001-6213-0584)
(030-060-6001-6213-0601)
(030-060-6001-6213-0614)
(030-060-6001-6213-0615)
(030-060-6001-6214-0554)
(030-060-6001-6214-0587)
(030-060-6001-6214-0617)
(030-060-6001-6215-0551)
(030-060-6001-6215-0826)
(030-060-6001-6217-0614)
(030-060-6001-6218-0613)
(030-060-6001-6218-0801)
(030-060-6001-6221-0613)
(030-060-6001-6229-0344)
(030-060-6001-6229-0382)
(030-060-6001-6229-0551)
(030-060-6001-6229-0601)
(030-060-6001-6246-0614)
(030-060-6001-6300-0586)
(030-060-6001-6300-0614)
(030-060-6001-6301-0331)
(030-060-6001-6301-0614)
$ 377
195
9,054
216
380
50
1,017
170
69
85
3,638
125
1,321
8,448
1,387
374
24,408
217
613
12
249
240
451
41
36) Maintenance
Service
Contracts
37) Books and
Subscrip-
tions
38) Books and
Subscrip-
tions
39) Other Pro-
fessional
Services
40) Educational
Supplies
41) Mileage
42) Other Mis-
cellaneous
Payments
43) Books and
Subscrip-
tions
44) Educational
Supplies
45) Other
Operation
Supplies
46) Educational
Supplies
47) Dues and
Association
Memberships
48) Field Trips
49) Books and
Subscrip-
tions
50) Books and
Subscrip-
tions
51) Educational
Supplies
52) Testing/
Evaluation
53) Office
Supplies
54) Other
Operation
Supplies
55) Additional-
Data
Processing
Equipment
56) Conventions/
Education
57) Inservice
Workshops
58) Inservice
Supplies
(030-060-6001-6302-0332) $
(030-060-6001-6304-0613)
(030-060-6001-6305-0613)
(030-060-6001-6306-0313)
(030-060-6001-6306-0614)
(030-060-6001-6307-0551)
(030-060-6001-6307-0586)
(030-060-6001-6307-0613)
(030-060-6001-6307-0614)
(030-060-6001-6307-0615)
(030-060-6001-6309-0614)
(030-060-6001-6311-0581)
(030-060-6001-6311-0583)
(030-060-6001-6311-0613)
(030-060-6001-6312-0613)
(030-060-6001-6312-0614)
(030-060-6001-6313-0584)
(030-060-6001-6313-0601)
(030-060-6001-6313-0615)
(030-060-6001-6313-0826)
(030-060-6001-6314-0554)
(030-060-6001-6314-0587)
(030-060-6001-6314-0617)
1,200
1,609
339
2,000
2,413
24
5,650
2,950
2,744
2,785
137
3
1,512
4,329
148
1,945
3,967
168
793
12,130
5,245
282
83
59) Other
Operation
Supplies
60) Books and
Subscrip-
tions
61) Replacement-
Other
Capital
Outlay
62) Mileage
63) Books and
Subscrip-
tions
64) Tuition -
Private
Schools
65) Temporary
Help
Service
Fees
66) Payments in
Lieu of
Transfers
67) Lease/Rent of
Buildings
68) Office
Supplies
69) Other
Operation
Supplies
70) Professional
Health
Services
71) Educational
Supplies
72) Repair and
Maintenance
Payments
73) Maintenance
Service
Contracts
74) Mileage
75) Educational
Supplies
76) Replacement-
Machinery
and
Equipment
77) Mileage
78) Educational
Supplies
79) Field Trips
80) Books and
Subscrip-
tions
81) Educational
Supplies
(030-060-6001-6315-0615)
(030-060-6001-6318-0613)
(030-060-6001-6318-0809)
(030-060-6001-6319-0551)
(030-060-6001-6325-0613)
(030-060-6001-6329-0312)
(030-060-6001-6329-0321)
(030-060-6001-6329-0344)
(030-060-6001-6329-0542)
(030-060-6001-6329-0601)
(030-060-6001-6329-0615)
(030-060-6001-6331-0311)
(030-060-6001-6331-0614)
(030-060-6001-6343-0331)
(030-060-6001-6343-0332)
(030-060-6001-6343-0551)
(030-060-6001-6343-0614)
(030-060-6001-6343-0801)
(030-060-6001-6346-0551)
(030-060-6001-6346-0614)
(030-060-6001-6666-0583)
(030-060-6001-6666-0613)
(030-060-6001-6666-0614)
$ 1,013
4,907
9,185
15
45
51,500
65
3,064
3,634
71
112
750
394
536
451
2,496
345
919
200
2,730
3,242
340,111
2,772
82) Conventions/
Education
83) Contingency
84) Office
Supplies
85) Printing and
Binding
Services
86) Conventions/
Education
87) Office
Supplies
88) Printing and
Binding
Services
89) Conventions/
Education
90) Office
Supplies
91) Other
Professional
Services
92) Conventions/
Education
93) Additions-
Data
Processing
Equipment
94) Printing and
Binding
Services
95) Armored Car
Service
96) Office
Supplies
97) Printing and
Binding
Services
98) Lease/Rent of
Equipment
99) Maintenance
Service
Contracts
100) Office
Supplies
101) Medical
Supplies
102) Other
Professional
Services
103) Mileage
104) Testing/
Evaluation
105) Mileage
106) Testing/
Evaluation
107) Office
Supplies
(030-060-6002-6661-0554)
(030-060-6002-6661-0589)
(030-060-6002-6661-0601)
(030-060-6002-6662-0351)
(030-060-6002-6662-0554)
(030-060-6002-6662-0601)
(030-060-6002-6663-0351)
(030-060-6002-6663-0554)
(030-060-6002-6663-0601)
(030-060-6002-6664-0313)
(030-060-6002-6664-0554)
(030-060-6002-6664-0826)
(030-060-6002-6666-0351)
(030-060-6002-6666-0384)
(030-060-6002-6666-0601)
(030-060-6002-6667-0351)
(030-060-6002-6668-0541)
(030-060-6002-6669-0332)
(030-060-6002-6669-0601)
(030-060-6002-6672-0605)
(030-060-6002-6673-0313)
(030-060-6002-6673-0551)
(030-060-6002-6674-0584)
(030-060-6003-6675-0551)
(030-060-6003-6675-0584)
(030-060-6003-6675-0601)
$ 1
25,000
63
680
100
175
299
135
2,012
6,621
120
9,890
200
1,441
238
35
8,579
706
28
364
980
270
3,436
1,484
212
75
108)
109)
110)
111)
112)
113)
114)
115)
116)
117)
118)
119)
12o)
121)
122)
123)
124)
125)
126)
127)
Vehicle and
Equipment
Supplies
Replacement-
Machinery
and
Equipment
Mileage
Maintenance
Service
Contracts
Laundry/Dry
Cleaning
Telecommuni-cations
Lease/Rent of
Equipment
Inservice
Workshops
Janitorial
Supplies
Repair and
Maintenance
Supplies
Replacement-
Machinery
and
Equipment
Replacement-
Other
Capital
Outlays
Additions-
Machinery
and
Equipment
Maintenance
Service
Contracts
Lease/Rent of
Building
Repair and
Maintenance
Supplies
Repair and
Maintenance
Payments
Repair and
Maintenance
Supplies
Replacement-
Furniture
and
Fixtures
Vehicle and
Equipment
Supplies
(030-060-6003-6678-0610) $
(030-060-6003-6678-0801)
(030-060-6004-6680-0551)
(030-060-6004-6681-0332)
(030-060-6004-6681-0371)
(030-060-6004-6681-0523)
(030-060-6004-6681-0541)
(030-060-6004-6681-0587)
(030-060-6004-6681-0606)
(030-060-6004-6681-0608)
(030-060-6004-6681-0801)
(030-060-6004-6681-0809)
(030-060-6004-6681-0821)
(030-060-6004-6682-0332)
(030-060-6004-6682-0542)
(030-060-6004-6682-0608)
(030-060-6004-6683-0331)
(030-060-6004-6683-0608)
(030-060-6004-6683-0802)
(030-060-6004-6684-0610)
1,317
1,025
95
1,807
8
454
2,000
1,437
14,128
68,345
92,495
7,370
34,699
371
140,107
78
1,734
408
1,916
1,938
128)
129)
130)
131)
132)
133)
134)
135)
136)
137)
138)
139)
140)
141)
142)
Repair and
Maintenance
Supplies
Police
Supplies
Wearing
Apparel
Other
Professional
Services
Armored Car
Service
Mileage
Food
Food Service
Supplies
Repair and
Maintenance
Supplies
Additional-
Data
Processing
Equipment
Additional
Machinery
and
Equipment
Replacement-
Machinery
and
Equipment
Additional-
Machinery
and
Equipment
Additional-
Furniture
and
Fixtures
Replacement-
Other
Capital
Outlays
(030-060-6004-6685-0608)
(030-060-6004-6685-0611)
(030-060-6004-6685-2064)
(030-060-6005-6788-0313)
(030-060-6005-6788-0384)
(030-060-6005-6788-0551)
(030-060-6005-6788-0602)
(030-060-6005-6788-0603)
(030-060-6005-6788-0608)
(030-060-6006-6302-0826)
(030-060-6006-6676-0821)
(030-060-6006-6681-0801)
(030-060-6006-6681-0821)
(030-060-6006-6683-0822)
(030-060-6006-6896-0809)
53
7,052
216
2,200
352
159
24,246
269
208
1,182
11,224
15,754
364
77,856
240,285
Ordinance
BE IT
shall
FURTHER ORDAINED that,
be in effect from its
an emergency existing,
passage.
ATTEST:
this
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32117-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Fleet Management Fund Apropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Fleet Management Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Fleet Management
Other Charges (1-3) ..............................
Fleet Management Capital Outlay
Capital Outlay (4-5) .............................
1)
Administrative
Supplies (017-052-2641-2030) $ 1,466
2) Chemicals (017-052-2641-2045) 2,269
3) Project Supplies (017-052-2641-3005) 3,860
4) Vehicular
Equipment (017-052-2642-9010) 537,069
5) Other Equipment (017-052-2642-9015) 13,808
$ 1,999,159
643,317
2,350,877
2,350,877
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32116-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Utility Line Services Fund Apropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Utility Line Services
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ADDromriationg
Utility Line Services
Contractual Services (1) ..........................
Other Charges (2-5) ...............................
Capital Outlay (6) ................................
Utility Line Services Capital Outlay
Capital Outlay (7-8) ..............................
1) Fees for
Professional
Services
2) Administrative
Supplies
3) Expendable
Equipment
4) Maintenance -
Equipment (016-056-2625-2048)
5) Project Supplies (016-056-2625-3005)
6) Sewershed Study/
Project ID
7) Vehicular
Equipment
8) Other
Equipment
(016-056-2625-2010)
(016-056-2625-2030)
(016-056-2625-2035)
(016-056-2625-9024)
(016-056-2626-9010)
(016-056-2626-9015)
725
121
470
838
5,145
33,373
91,451
44,673
$ 2,813,568
8,725
292,384
33,373
326,244
326,244
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32115-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Management Services Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Management Services
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
appropriations
Management Services
Other Charges (1) .................................
Management Services Capital Outlay
Capital Outlay (2-3) ..............................
1) Administrative
Supplies
2) Furniture and
Equipment
3) Other Equipment
(015-002-1617-2030)
(015-002-1618-9005)
(015-002-1618-9015)
$ 12,583
2,795
1,100
435,431
266,983
42,348
42,348
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The llth day of July, 1994.
No. 32114-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 City Information Systems Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 City Information
Systems Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
City Information Systems
Contractual Services (1) ........................
Other Charges (2-5) .............................
City Information Systems Capital Outlay
Capital Outlay (6) ..............................
1) Other
Equipment (013-052-1601-2005)
2) Administrative
Supplies (013-052-1601-2030)
3) Expendable
Equipment (013-052-1601-2035)
4) Publications
and Subscrip-
tions (013-052-1601-2040)
5) Personal
Computer
Maintenance (013-052-1601-3200)
6) Other
Equipment (013-052-1602-9015)
3,311
3,421
3,912
658
496
41,413
2,079,649
190,029
230,974
193,413
193,413
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32113-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Hotel Roanoke Conference Center Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Hotel Roanoke
Conference Center Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Operating
Contractual Services (1) ..........................
Other Charges (2-3) ...............................
1) Fees for
Professional
Services (010-002-9500-2010) $ 42,932
2) Administrative
Supplies (010-002-9500-2030) 171
3) Training and
Development (010-002-9500-2044) 8,245
43,103
51,177
8,416
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July,' 1994.
No. 32112-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Nursing Home Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Nursing Home
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Operating
Contractual Services (1) ..........................
Other Charges (2-4) ...............................
1) Fees for
Professional
Services (009-054-5340-2010) $ 12,000
2) Administrative
Supplies (009-054-5340-2030) 29
3) Expendable
Equipment (009-054-5340-2035) 2,685
4) Medical (009-054-5340-2062) 1,870
$ 1,648,306
23,085
265,682
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The tlth day of July, 1994.
No. 32111-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Transportation Fund Apropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Transportation Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Church Avenue Parking Garage Other Charges (1) ................................
1) Expendable
Equipment (007-056-8220-2035) $ 2,205
$ 155,864
49,031
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32110-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Civic Center Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Civic Center Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
appropriations
Operating
Contractual Services (1) ..........................
Other Charges (2-4) ...............................
Promotional
Contractual Services (5) ..........................
Capital Outlay - Equipment
Capital Outlay (6) ................................
1) Fees for
Professional
Services
2) Administrative
Supplies
3) Expendable
Equipment
4) Maintenance
Buildings
5) Fees for
Professional
Services
6), Other Equipment
(005-056-2105-2010) $249,820
(005-056-2105-2030) 6
(005-056-2105-2035) 838
(005-056-2105-2050) 6,363
(005-056-2106-2010)
(005-056-8600-9015)
2,850
3,428
$ 2,085,919
430,827
690,385
83,915
12,850
60,066
60,066
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32109-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Sewage Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Sewage Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Administration
Contractual Services (1) ..........................
Maintenance
Other Charges (2-3) ...............................
Operations
Other Charges (4-5) ...............................
Laboratory
Other Charges (6-8) ...............................
Capital Outlay from Revenue
Capital Outlay (9) ................................
$ 1,718,280
1,003,065
987,804
527,009
2,046,416
1,115,344
243,543
32,450
43,839
43,839
1) Fees for
Professional
Services
2) Expendable
Equipment
3) Maintenance
Equipment
4) Chemicals
5) Maintenance
of Infra-
structures
6) Chemicals
(003-056-3150-2010)
(003-056-3155-2035)
(003-056-3155-2048)
(003-056-3160-2045)
(003-056-3160-3055)
(003-056-3165-2045)
$ 202,565
495
14
20,720
7,424
244
7) Pretreatment
(EPA
Regulations)
8) Maintenance
of Infra-
Structures
9) Other
Equipment
(003-056-3165-2047) $ 117
(003-056-3165-3055)
(003-056-3175-9015)
89
4,689
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32108-071194.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Water Fund Apropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Pumping Stations
Other Charges (1-2) ...............................
Purification
Other Charges (3-4) ...............................
Capital Outlay from Revenue
Capital Outlay (5) ................................
1) Maintenance -
Equipment $ 20
2) Maintenance -
Buildings 1,950
3) Chemicals 27,407
4) Maintenance -
Buildings 5,049
5) New Service,
Hydrants, Lines (002-056-2178-9025) 20,385
(002-056-2165-2048)
(002-056-2165-2050)
(002-056-2170-2045)
(002-056-2170-2050)
$ 678,670
467,865
1,305,809
509,856
1,126,173
1,126,173
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
AN
1994-1995 General
WHEREAS,
Government of the
THEREFORE,
Roanoke that certain
Appropriations, be, and
read as follows,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32107-071194.
ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an emergency.
for the usual daily operation of the Municipal
sections of
the same are
in part:
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the
the 1994-95 General
exist.
City of
Fund
hereby, amended and reordained to
Appropriations
General Government (1-44) ............................... $
Judicial Administration (45-60) .........................
Public Safety (61-119) ..................................
Public Works (120-166) ..................................
Health and Welfare (167-175) ............................
Parks, Recreation and Cultural (176-185) ................
Community Development (186-195) .........................
9 461 649
3 686 705
32 345 832
20 589 897
18 680 911
4 599 143
1 151 846
Fund Balance
Reserve For Prior Year Encumbrances (196) .................. $
1,086,892
1) ADMINISTRATIVE
SUPPLIES
2) EXPENDABLE EQUIPMENT
3) ADMINISTRATIVE
SUPPLIES
4) ADMINISTRATIVE
SUPPLIES
(001-001-1110-2030)
(001-001-1110-2035)
(001-001-1120-2030)
(001-002-1211-2030)
$ 587
1,991
255
422
5)
6)
7)
8)
9)
lO)
11)
12)
13)
14)
15)
16)
17)
18)
19)
2O)
21)
22)
23)
24)
25)
26)
27)
28)
29)
3O)
31)
32)
33)
34)
PUBLICATIONS AND
SUBSCRIPTIONS
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND
SUBSCRIPTIONS
FURNITURE AND
EQUIPMENT
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
EMPLOYEE PROGRAMS
MEDICAL
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE AND
EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
DELINQUENT TAX
COLLECTIONS
FURNITURE AND
EQUIPMENT
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE AND
EQUIPMENT
ADMINISTRATIVE
SUPPLIES
FURNITURE AND
EQUIPMENT
ADMINISTRATIVE
SUPPLIES
ADMINISTRATIVE
SUPPLIES
001-002-1211-2040
001-002-1211-9015
001-002
001-002
(001-002
(001-002
(001-002
(001-002
(001-002
(001-002
(001-002
(001-002
(001-002
(001-003
(001-003
(001-004
(001-004
)
)
-1212-2030)
-1212-2035)
-1212-2040)
-1212-9005)
-1212-9015)
-1261-2030)
-1261-2035)
-1261-2043)
-1261-2062)
-1261-9015)
-1262-2030)
-1220-2010)
-1220-2030)
-1231-2030)
-1231-2035)
(001-004-1231-9005)
(001-004-1232-2030)
(001-004-1232-2035)
(001-004-1232-2161)
(001-004-1232-9005)
(001-005-1240-2010)
(001-005-1240-2030)
(001-010-1310-2035)
(001-010-1310-9005)
(001-020-1234-2030)
(001-020-1234-9005)
(001-022-1233-2030)
(001-023-1235-2030)
85
1,515
197
439
128
3,810
2,025
839
775
150
1,567
609
255
19
109
4,052
2,047
4,359
2,085
214
3,283
2,575
38,300
2,017
277
1,517
2,864
1,055
313
713
35)
36)
37)
38)
39)
4O)
41)
42
43
44
45
46
47
48
49
50)
51)
52)
53)
54)
55)
56)
57)
58)
59
60
61
62
63
64)
65)
66)
EXPENDABLE EQUIPMENT (001
OTHER EQUIPMENT (001
ADMINISTP~ATIVE
SUPPLIES (001
TRAINING AND
DEVELOPMENT (001
FEES FOR PROFESSIONAL
SERVICES (001
ADMINISTRATIVE
SUPPLIES (001-
ADMINISTRATIVE
SUPPLIES (001-
FURNITURE AND EQUIPMENT (001-
EXPENDABLE EQUIPMENT (001-
ADMINISTRATIVE
SUPPLIES (001-
ADMINISTRATIVE
SUPPLIES (001-
EXPENDABLE EQUIPMENT (001-
OTHER EQUIPMENT (001-
ADMINISTRATIVE
SUPPLIES (001-
PUBLICATIONS AND
SUBSCRIPTIONS
ADMINISTRATIVE
SUPPLIES
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND
SUBSCRIPTIONS
FURNITURE A/qD
EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND
SUBSCRIPTIONS (001-
TRAINING AND
DEVELOPMENT (001-
OTHER EQUIPMENT (001-
FEES FOR PROFESSIONAL
SERVICES (001-
EXPENDABLE EQUIPMENT (001-
TRAINING AND
DEVELOPMENT (001-
MAINTENANCE - BUILDINGS (001-
MEDICAL (001-
WEARING APPAREL (001-
-023-1235-2035)
-023-1235-9015)
-050-1260-2030)
-050-1260-2044)
-052-1280-2010)
052-1280-2030)
054-1270-2030)
054-1270-9005)
056-1237-2035)
056-1250-2030)
024-2140-2030)
024-2140-2035)
024-2140-9015)
026-2210-2030)
(001-026-2210-2040)
(001-028-2111-2030)
(001-028-2111-9015)
(001-070-2120-2030)
(001-070-2120-2035)
(001-070-2120-2040)
(001-070-2120-9005)
(001-072-2110-2030)
(001-072-2110-2035)
072-2110-2040)
072-2110-2044)
072-2110-9015)
024-3310-2010)
024-3310-2035)
024-3310-2044)
024-3310-2050)
024-3310-2062)
024-3310-2064)
4,032
544
318
244
7
172
120
2,463
375
219
156
1,115
15,945
3,010
6O
9,695
42,399
652
1,315
1,139
1,580
2,731
1,814
34
750
2,060
825
2,788
702
204
97
965
67)
68)
69)
7O)
71)
72)
73)
74)
75
76
77
78
79
8O
81
82)
83)
84)
85)
86)
87)
88)
89)
90)
91)
92)
93)
94)
95)
96)
97)
98)
99)
1oo)
101)
102)
PROJECT SUPPLIES
OTHER EQUIPMENT
AI)MINISTR3%TIVE
SUPPLIES
PUBLICATIONS A/gD
SUBSCRIPTIONS
AI)MINISTR_ATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND
SUBSCRIPTIONS
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
LOCAL MILEAGE
WEARING APPAREL
FURNITURE AND
EQUIPMENT
OTHER EQUIPMENT
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
ACCREDITATION
WEARING APPAREL
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
WEARING APPAREL
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
MAINTENANCE-EQUIPMENT
WEARING APPAREL
ADMINISTRATIVE
SUPPLIES
TRAINING A/gD
DEVELOPMENT
WEARING APPAREL
VEHICULAR EQUIPMENT
OTHER EQUIPMENT
EXPENDABLE EQUIPMENT
WEARING APPAREL
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
(001-024-3310-3005)
(001-024-3310-9015)
(001-050-3111-2030)
(001-050-3111-2040)
(001-050-3112-2030)
(001-050-3112-2035)
(001-050-3112-2040)
(001-050-3113-2030)
(001-050-3113-2035)
(001-050-3113-2046)
(001-050-3113-2064)
(001-050-3113-9005)
(001-050-3113-9015)
(001-050-3114-2010)
(001-050-3114-2030)
(001-050-3114-2035)
(001-050-3114-2056)
(001-050-3114-2064)
(001-050-3114-9015)
(001-050-3115-2030)
(001-050-3115-2035)
(001-050-3115-2064)
(001-050-3213-2030)
(001-050-3213-2035)
(001-050-3213-2048)
(001-050-3213-2064)
(001-050-3520-2030)
(001-050-3521-2044)
(001-050-3521-2064)
(001-050-3521-9010)
(001-050-3521-9015)
(001-050-3530-2035)
(001-050-3530-2064)
(001-052-3410-2010)
(001-052-3410-2030)
(001-052-3410-2035)
662
6,464
237
171
4,262
570
256
2,258
8,496
235
2,190
12,988
4,252
440
4,975
814
354
2,250
1,707
277
2,118
195
544
70
353
13,488
389
40
771
4,654
63,346
672
900
13,897
102
378
103
104
105)
106)
107)
lO8)
109)
110)
111)
112)
113)
114)
115)
116)
117)
118)
119)
120)
121)
122)
123)
124)
125)
126)
127)
128)
129)
130)
131)
132)
133)
134)
135)
136)
137)
138)
139)
140)
141)
DEMOLITION OF
STRUCTURES
FEES FOR PROFESSIONAL
SERVICES
EXPENDABLE EQUIPMENT
WEARING APPAREL
OTHER EQUIPMENT
TELEPHONE
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
HOUSEKEEPING SUPPLIES
EXPENDABLE EQUIPMENT
LOCAL MILEAGE
FOOD
PROGRAM ACTIVITIES
USDA - EXPENDITURES
OTHER EQUIPMENT
MAINTENAi~CE CONTRACTS
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
MAINTENANCE - EQUIPMENT
PROJECT SUPPLIES
OTHER RENTAL
OTHER EQUIPMENT
PROJECT SUPPLIES
MAINTENANCE OF
INFRASTRUCTURES
FURNITURE AND
EQUIPMENT
OTHER EQUIPMENT
FEES FOR PROFESSIONAL
SERVICES
EXPENDABLE EQUIPMENT
CHEMICALS
OTHER EQUIPMENT
MAINTENANCE - EQUIPMENT
MAINTENANCE CONTRACTS
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
MAINTENANCE-EQUIPMENT
(001-052-3410-7500) 17,872
(001-054-3320-2010) 94
(001-054-3320-2035) 437
(001-054-3320-2064) 929
(001-054-3320-9015) 5,482
(001-054-3330-2020) 120
(001-054-3350-2030) 109
(001-054-3350-2035) 770
(001-054-3350-9015) 609
(001-054-3360-2030) 127
(001-054-3360-2032) 10
(001-054-3360-2035) 662
(001-054-3360-2048) 394
(001-054-3360-2060) 98
(001-054-3360-2066) 350
(001-054-3360-3000) 90
(001-054-3360-9015) 629
(001-050-4130-2005) 1,932
(001-050-4130-2010) 4,300
(001-050-4130-2030) 2,929
(001-050-4130-2035) 183
(001-050-4130-2048) 75
(001-050-4130-3005) 8,028
(001-050-4130-3075) 17,747
(001-050-4130-9015) 63,347
(001-052-4110-3005) 5,935
(001-052-4110-3055) 71,069
(001-052-4110-9005) 459
(001-052-4110-9015) 2,213
(001-052-4120-2010) 54,460
(001-052-4140-2035) 241
(001-052-4140-2045) 43,100
(001-052-4140-9015) 3,205
(001-052-4150-2048) 6,918
(001-052-4160-2005) 3,450
(001-052-4160-2010) 13,600
(001-052-4160-2030) 651
(001-052-4160-2035) 2,689
(001-052-4160-2048) 1,375
142)
143)
144)
145)
146)
147)
148)
149)
150)
151)
152
153
154
155
156
157
158
159
160
161
162
163)
164)
165)
166)
167)
168)
169)
170)
171)
172)
173)
174)
175)
176)
PROJECT SUPPLIES
MAINTENANCE OF
INFRASTRUCTURES
OTHER EQUIPMENT
EXPENDABLE EQUIPMENT
WEARING APPAREL
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE AND
EQUIPMENT
EXPENDABLE EQUIPMENT
MAINTENANCE-
GENERAL FUND
MAINTENANCE -
ENTERPRISE FUNDS
MAINTENANCE 3RD
PARTY CONTRACT
MAINTENANCE OF
FIXED ASSETS
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
MOTOR FUELS
AND LUBRICANTS
MAINTENANCE - EQUIPMENT
MAINTENANCE - BUILDINGS
PROJECT SUPPLIES
OTHER EQUIPMENT
OTHER EQUIPMENT
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
OTHER EQUIPMENT
TELEPHONE
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
ADMINISTRATIVE
SUPPLIES
kDMINISTRATIVE
SUPPLIES
(001-052-4160-3005)
(001-052
(001-052
(001-052
(001-052
(001-052
-4160-3055)
-4160-9015)
-4210-2035)
-4210-2064)
-4210-9015)
(001-052-4211-2030)
(001-052-4211-2035)
(001-052-4310-2010)
(001-052-4310-2030)
(001-052-4310-2035)
(001-052-4310-9005)
(001-052-4330-2035)
(001-052-4330-3050)
(001-052-4330-3051)
(001-052 -4330-3056)
(001-052 -4330-3057)
(001-052-4330-9015)
(001-052-4340-2030)
(001-052-4340-2035)
(001-052
(001-052
(001-052
(001-052
(001-052
(001-054
(001-054
-4340-2038)
-4340-2048)
-4340-2050)
-4340-3005)
-4340-9015)
-5110-9015)
-5311-9015)
(001-054
(001-054
(001-054
(001-054
-5313-2030)
-5313-2035)
-5313-9015)
-5314-2020)
(001-054-5314-2030)
(001-054-5314-2035)
(001-054-5316-2030)
(001-052-7110-2030
38,623
2,728
3,428
6,187
750
3,228
265
50
14,255
762
1,826
15,774
147
5,665
577
58,160
90,142
549
95
2,924
7,786
7,964
7,949
11,833
10,980
1,050
28,475
412
2,311
1,425
154
181
268
111
102
177
178
179
180
181
182
183
184
185)
186)
187)
188)
189)
190)
191)
192
193
194
195
196)
PUBLICATIONS AND
SUBSCRIPTIONS
PROGRAM ACTIVITIES
YOUTH ACTIVITIES
OTHER EQUIPMENT
ADMINISTRATIVE
SUPPLIES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND
SUBSCRIPTIONS
FURNITURE AND
EQUIPMENT
ADMINISTRATIVE
SUPPLIES
FEES FOR PROFESSIONAL
SERVICES
EXPENDABLE EQUIPMENT
FURNITURE AND
EQUIPMENT
FEES FOR PROFESSIONAL
SERVICES
ADMINISTRATIVE
SUPPLIES
EXPENDABLE EQUIPMENT
NEIGHBORHOOD
IMPROVE GRANTS
FURNITURE AND EQUIPMENT
ADMINISTRATIVE
SUPPLIES
RESERVE FOR PRIOR
YEAR ENCUMBRANCES
(001-052-7110-2040) 148
(001-052-7110-2066) 5,677
(001-052-7110-2157) 1,635
(001-052-7110-9015) 500
(001-052-7210-2030) 79
(001-054-7310-2030) 2,376
(001-054-7310-2035) 904
(001-054-7310-2040) 415
(001-054-7310-9005) 2,108
(001-002-8120-2030) 8
(001-002-8123-2010) 6,770
(001-002-8123-2035) 3,149
(001-002-8123-9005) 2,323
(001-052-8110-2010) 53,403
(001-052-8110-2030) 32
(001-052-8110-2035) 343
(001-052-8110-3770) 6,109
(001-052-8110-9005) 1,296
(001-054-8170-2030) 40
(001-3331) (1,086,892)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk
DEPARTMENT OF' FINANCE
CITY OF ROANOKE. VA.
July 11, 1994
TO: Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: Reappropriation of Outstanding Encumbrances as of June 30, 1994 and
Reappropriation of Funding for Hotel Roanoke Conference Center Fund
At the close of fiscal year 1994, budget funds were obligated for
outstanding encumbrances. Purchase orders or contracts have been issued for the
goods and services as of the close of fiscal year 1994, but delivery of the goods, or
performance of the services has not been completed. Reappropriation of these funds
brings forward the unspent budget funds that were originally appropriated and
obligated contractually for the goods and services. This report will also reappropriate
$8,245 in unspent funds in the Hotel Roanoke Conference Center Fund. These funds
were unspent at June 30, 1994 and are being carried forward to remain available for
expenditure in fiscal year 1995. The appropriation amounts are as follows:
General Fund
Open Encumbrances
Water Fund
Open Encumbrances
Sewage Fund
Open Encumbrances
Civic Center Fund
Open Encumbrances
$ 1,086,89___~2
54,811
$ 236,35_~7
$ 263,3.__~0A
Honorable Mayor and Members of City Council
July 11, 1994
Page 2
Transportation Fund
Open Encumbrances
Nursing Home Fund
Open Encumbrances
Hotel Roanoke Conference
Center Fund Open
Encumbrances and
Carryover Funding
City Information Systems Fund
Open Encumbrances
Management Services Fund
Open Encumbrances
Utility Line Services Fund
Open Encumbrances
Fleet Management Fund
Open Encumbrances
School Fund
Open Encumbrances
$ 51,348
$ 176~796
~ 1,371,042
I recommend that Council adopt the attached
reappropriate these funds into the current year budget
encumbrances may properly liquidated.
budget ordinances to
in order that these
JDG/pac
Attachments
Director'(~f Finance
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #20-24-353
Karen Michalski, Chairperson
Mayor's Committee for the Disabled
1502-D Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Michalski:
I am enclosing copy of Ordinance No. 32119-071194 amending and reordaining Section
20-76, Parking in spaces reserved for handicapped l~ersons, Code of the City of
Roanoke (1979), as amended, to change references to "handicapped" to "disabled";
to provide for identification of vehicles permitted to park in spaces reserved for
persons with disabilities; to provide for display of identification on vehicles utilized
by persons with disabilities; to provide that properly identified motor vehicles used
to transport persons with disabilities shall be permitted to park for up to four hours
in parking zones restricted as to length of parking time permitted; and to provide
that motor vehicles issued proper identification by other states and countries shall
be accorded all rights and privileges of vehicles displaying such identification in
Virginia. Ordinance No. 32119-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ft~,~.~..
Mary Ft~Parker, CMC/AAE
City Clerk
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Eric.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! l
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #20-24-353
H. Joel Kelly
3356 Hershberger Road, N. W.
Apartment No. 33
Roanoke, Virginia 24017
Dear Mr. Kelly:
I am enclosing copy of Ordinance No. 32119-071194 amending and reordaining Section
20-76, Parking in spaces reserved for handicapped persons, Code of the City of
Roanoke ( 1979), as amended, to change references to "handicapped" to "disabled";
to provide for identification of vehicles permitted to park in spaces reserved for
persons with disabilities; to provide for display of identification on vehicles utilized
by persons with disabilities; to provide that properly identified motor vehicles used
to transport persons with disabilities shall be permitted to park for up to four hours
in parking zones restricted as to length of parking time permitted; and to provide
that motor vehicles issued proper identification by other states and countries shall
be accorded all rights and privileges of vehicles displaying such identification in
Virginia. Ordinance No. 32119-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
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Eno.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #20-24-353
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32119-071194 amending and reordaining Section
20-76, Parking in spaces reserved for handicapped persons, Code of the City of
Roanoke (1979), as amended, to change references to "handicapped" to "disabled";
to provide for identification of vehicles permitted to park in spaces reserved for
persons with disabilities; to provide for display of identification on vehicles utilized
by persons with disabilities; to provide that properly identified motor vehicles used
to transport persons with disabilities shall be permitted to park for up to four hours
in parking zones restricted as to length of parking time permitted; and to provide
that motor vehicles issued proper identification by other states and countries shall
be accorded all rights and privileges of vehicles displaying such identification in
Virginia. Ordinance No. 32119-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Sincerely,
Mary F. :er, CMC/AAE
City Clerk
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Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #20-24-353
Evelyn Jefferson
Vice President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 32119-071194 amending and reordaining Section
20-76, Parking in spaces reserved for handicapped persons, Code of the City of
Roanoke (1979), as amended, to change references to "handicapped" to "disabled";
to provide for identification of vehicles permitted to park in spaces reserved for
persons with disabilities; to provide for display of identification on vehicles utilized
by persons with disabilities; to provide that properly identified motor vehicles used
to transport persons with disabilities shall be permitted to park for up to four hours
in parking zones restricted as to length of parking time permitted; and to provide
that motor vehicles issued proper identification by other states and countries shall
be accorded all rights and privileges of vehicles displaying such identification in
Virginia. Ordinance No. 32119-071194 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 11, 1994.
Please include Ordinance No. 32119-071194 in Supplement No. 32 to the Roanoke City
Code.
Sincerely, ~t~
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of July, 1994.
No. 32119-071194.
AN ORDINANCE amending and reordaining §20-76, Parkinq in
spaces reserved for handicapped persons, Code of the City of
Roanoke (1979), as amended, to change references to "handicapped"
to "disabled"; to provide for identification of vehicles permitted
to park in spaces reserved for persons with disabilities; to
provide for display of identification on vehicles utilized by
persons with disabilities; to provide that properly identified
motor vehicles used to transport persons with disabilities shall be
permitted to park for up to four hours in parking zones restricted
as to length of parking time permitted; to provide that motor
vehicles issued proper identification by other states and countries
shall be accorded all rights and privileges of vehicles displaying
such identification in Virginia; and providing for emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. §20-76, Parking in spaces reserved for handicapped
persons, Code of the City of Roanoke (1979), as amended, is amended
and reordained as follows:
§20-76. Parking spaces reserved for persons
with disabilities.
(a) No person shall park or leave standing
any motor vehicle not displaying a disabled
parking license plate, an organizational
removable windshield placard, permanent
removable windshield placard or a temporary
removable windshield placard issued under
§46.2-731, Code of Virginia (1950), as amended
("State Code"), or a DV disabled parking
license plate issued under subsection B of
~46.2-739 of the State Code, in a parking
space reserved for persons with disabilities
that limit or impair their ability to walk. A
summons or parking ticket for any offense
under this section may be issued to enforce
parking regulations by any law enforcement
officer without the necessity of a warrant's
being obtained by the owner of any private
parking area.
(b) Organizational removable windshield
placards, permanent removable windshield
placards and temporary removable windshield
placards shall be displayed in such a manner
that they may be viewed from the front and
rear of the vehicle and be hanging from the
rear view mirror of a vehicle utilizing a
parking space reserved for persons with
disabilities that limit or impair their
ability to walk. When there is no rear view
mirror, the placard shall be displayed on the
vehicle's dashboard. No placard shall be
displayed from the rear view mirror while a
vehicle is in motion.
(c) The disabled person, vehicle owner or
volunteer from an institution or organization
to which disabled parking license permits,
organizational removable windshield placards,
permanent windshield placards or temporary
removable windshield placards are issued or
any person to whom disabled parking license
plates have been issued under ~46.2-739 of the
State Code shall be allowed to park the
vehicle on which such license plates or
placards are displayed for up to four hours in
parking zones restricted as to length of
parking time permitted and shall be exempted
from paying parking meter fees of the City.
This subsection shall not apply to any
provision of this chapter which creates
parking zones for special types of vehicles
nor shall it apply to any provision of this
chapter which prohibits parking during heavy.
traffic periods, during specified rush hours
or where parking would clearly present a
traffic hazard.
(d) Disabled parking license plates,
permanent removable windshield placards,
temporary removable windshield placards and DV
disabled parking license plates issued by
other states and countries for the purpose of
identifying vehicles permitted to use parking
spaces reserved for persons with disabilities
that limit or impair their ability to walk
shall be accorded all rights and privileges
accorded to vehicles displaying such devices
in Virginia.
(e) The penalty for the parking violation
established by this section shall be as set
forth in §20-89(b)(4) of this chapter.
2. In order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
WILBURN C. DIBUNG, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE CITY. ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-981-2431
TELECOPIER: 703-224-3071
July 11, 1994
WILLIAM X. PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Re: Parking in Spaces Reserved for Persons with Disabilities
Dear Mrs. Bowles and Gentlemen:
As you know, State law generally takes precedence over local
ordinances, and this Office attempts to monitor legislation enacted
by each Session of the General Assembly which would require
amendment of the Code of the City of Roanoke (1979), as amended
("City Code"). Senate Bill 564 (Amendment in the Nature of a
Substitute) enacted by the 1994 Session requires that §20-76 of the
City Code, relating to parking in spaces reserved for persons with
disabilities, be conformed to new provisions of the State Code.
The required amendments are summarized as follows:
1. References to "handicapped" are changed to "disabled";
2. References to "license plates, decals or special parking
permits" for handicapped persons are changed to "disabled parking
license plates, organizational removable windshield placards,
permanent removable windshield placards, or temporary removable
windshield placards" and "DV disabled parking license plates";
3. The manner in which organizational removable windshield
placards, permanent removable windshield placards and temporary
removable windshield placards shall be displayed is designated;
4. The City Code is conformed to the State Code providing
that persons with disabilities may park up to four hours (formerly
an unlimited period of time) in parking zones restricted as to
length of time parking is permitted; and
5. Motor vehicles used to transport persons with
disabilities and displaying proper identification issued by other
states and countries are accorded all rights and privileges
accorded to vehicles displaying such devices in Virginia.
The Honorable Mayor and
Members of City Council
July 11, 1994
Page 2
I am pleased to recommend the foregoing amendments to you. I
am also pleased to advise you that the recommended ordinance has
been reviewed and approved by the President of the Mayor's
Committee for the Disabled (see attached letter) and is also
recommended by the Chief of Police.
Should the members of City Council have any questions with
respect to this matter, I will be pleased to address them.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. ing, Jr.
City Attorney
WCD:tfk
cc: W. Robert Herbert, City Manager
George C. Snead, Director of Public Safety
M. David Hooper, Chief of Police
Mr. Joel Kelly
Ms. Karen Michalski, President, Mayor's Committee for
the Disabled
May 18, 1994
Mayor's Committee for the Disabled
Mr. Wilburn C. Dibling
City Attorney
464 Municipal Building
215 Church Ave., S.W.
Roanoke, Va. 24011-1595
Dear Mr. Dibling:
Thank you for providing me with a draft copy of the ordinance to
amend Section 20-76 of the City Code. We understand that these
changes will bring the City Code into compliance with Senate Bill
564.
We tracked Senate Bill 564 through the General Assembly and
although we were not satisfied with the final version, we under-
stand that the City must comply. We have reviewed the draft
ordinance and~agree that you should recommend the amendments to
City Council.
Please let us know when City Council adopts the ordinance so we can
assist in advising people with disabilities of the changes.
Sincerely,
President
KBM/ws
Room 4S6 Municipal Building 21S Chinch Avenue, S. W., Roanoke, Virginia 24011 (703) 981-~41
WILBURN C. DIBUNG, JR.
CITY A'FrORNEY
CITY OF ROANOKE:I , ¥
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-961-2431
TELECOPIER: 703-224-3071
July 11, 1994
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY AI'I'ORNEYS
The Honorable Mayor and Members
Roanoke City Council
Roanoke, VA
Barry W. Mills, Jr. v. Botetourt County Sheriffs Department, et al.
Marvin E. Whittington v. Officer K.E. Criner, et al.
Dear Mayor Bowers and Members of Council:
The purpose of this letter is to advise Council of the results of two excessive force law
suits which have gone to trial in federal court in the last two months. The first case ~
Mills. Jr.. v. Botetourt County Sheriffs Department. et ak was brought by a prisoner who alleged
that he had been assaulted by five Roanoke City police officers and two state troopers when he
was arrested in 1991. The arrest occurred at the conclusion ora high-speed motor vehicle pursuit
which averaged over seventy miles per hour and involved significant risk of bodily injury or even
death to all of the participants. The piaintiffsuffered various facial injuries, including the loss of a
front tooth. In his Complaint, plaintiff requested damages in the amount of $750,000.00 from
each of the seven defendants.
This office represented the five City police officers at their request, and the case was tried
before a jury. After a day and a half of testimony, the judge ruled that the plalntiffhad not
presented sufficient evidence against the five City police officers for the case to be decided by the
jury. Accordingly, the court dismissed the complaint against the five officers and one of the state
troopers. (The jury later exonerated the seventh defendant, another state trooper.) Plaintiff in the
Mills case did not file an appeal, and this litigation is concluded.
The other case is styled Marvin E. Whittin~on v. Office K. E. Criner. et al. Plaintiff sued
three City police officers for $180,000,000.00 for injuries which occurred during his arrest in
November 1990. As with the Mills case, this office represented the three City police officers.
Last week, at~er a trial which lasted almost 'two days, the jury rendered a verdict in favor
of all three police officers. We have been informed that plaintiff has appealed this decision.
Nonetheless, I am very hopeful that he will not be successful in his attempt to overturn the
decision.
I should point out that in both of the two situations mentioned above, the police
department had conducted a thorough investigation m~d determined that the officers were not at
fault. I am very pleased that the judicial system has verified the findings of the internal
investigations in both cases.
The defense of these cases was conducted by Mr. Parsons of my office. He is to be
commended for his excellent preparation and advocacy on behalf of the police officers in both of
these cases.
I will be pleased to answer any questions which members of council may have about this
matter.
With kindest personal regards, I am
Very truly yours,
Dibling, Jr.
City Attorney
WCD/lsc
CC;
W. Robert Herbert, City Manager
George C. Snead, Jr., Director Public Safety
Major J.L. Viar, Acting Chief of Police, Police Department
Williams X Parsons, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #102
Allegheny Construction Co., Inc.
H. & S. Construction Co.
Lanford Bros. Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32122-071194 rejecting all bids for repairs to
the Hollins Road/Norfolk Avenue Bridge. Resolution No. 32122-071194 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, July 11,
1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of July, 1994.
No. 32122-071194.
A RESOLUTION rejecting all bids for the repairs to Hollins Road/Norfolk Avenue
Bridge.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. All bids received by the City for the repairs to Hollins Road/Norfolk Avenue
Bridge are hereby REJECTED.
2. The City Clerk is directed to notify all bidders and to express to each the City's
appreciation for said bids.
3. The City Manager is authorized to make any changes in the scope of the project
deemed advisable and to cause the revised project to be readvertised for bids.
ATTEST:
City Clerk,
Roanoke
Jul~l !
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
SUBJECT: BID COMMITTEE REPORT
HOLLINS ROAD/NORFOLK AVENUE
OVER LICK RUN
I concur with the Bid Committee recommendations relative to the
above project and recommend it to you for appropriate action.
WRH/JGB/fm
Sincerely,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Roanoke, Virginia
July 11, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
HOLLINS ROAD/NORFOLK AVENUE
OVER LICK RUN
I. Backqround:
Bids, following proper advertisement, were publicly
opened and read aloud before City Council on Monday, May
23, 1994, for the repairs to Hollins Road/Norfolk Avenue
Bridge.
Be
Three (3) bids were
Company, Incorporated,
amount of $370,668.00.
received with Lanford Brothers
submitting the low bid in the
Low bid ($370,668.00) is 42.8% higher than the engineer's
estimate of $212~000.00.
De
Negotiations were conducted with the low bidder and some
adjustments were made in the construction cost. The
price was still considerably higher than the estimate and
reflects a bidding environment in which there is a
relative abundance of work at this time.
II.
Issues:
A. Amount of low bid
B. Timing
III.
Alternatives:
A. Reject all bids and readvertise at a later date.
1. Amount of low bid is 42.8% above the engineer's
estimate.
Timinq for construction will be delayed until 1995.
Public safety will not be jeopardized and a weight
limit reduction will not be required at this time.
Honorable Mayor and Members of
City Council
July 11, 1994
RE: HOLLINS ROAD/NORFOLK AVENUE
OVER LICK RUN
Page 2
Bo
Authorize a contract with Lanford Brothers Company,
Incorporated, in the amount of $370~668.00.
Amount of low bid $370~668.00 is 42.8% higher than
the engineer's estimate of $212~000.00.
2. Timinq for construction would be completed in 1994.
IV. Recommendation: Alternative "A":
Reject all bids and readvertise in early 1995.
W£11iam White, Sr.,~airman
William F. Clark
Charles M. Huffine
Office of City Engineer
Roanoke, Virginia
May 31, 1994
WW/JGB/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
TABULATION OF BIDS
CITY OF ROANOKE, VIRGINIA
HOLLINS ROAD/NORFOLK AVENUE BRIDGE
ROANOKE, VIRGINIA
JOB # 6231
Bids were opened before City Council on Monday, May 9, 1994, at
4:30 P.M.
BIDDER LUMP SUM
Branch Highways No Bid
Lanford Brothers
370,668.00
464,949.25
H&S Construction
Saunders Oil Company No Bid
Alleghany Construction 387,706.00
Virginia Construction Supply No Bid
Robertson Construction No Bid
Estimated Cost: $212,000.00
Office of City Engineer
Roanoke, Virginia
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 14, 1994
File #80-367
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke held on Monday, July 11,
1994, you were requested to prepare the proper measure memorializing the late John
Will Creasy.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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