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HomeMy WebLinkAboutCouncil Actions 07-05-94 SpCAPITAL IMPROVEMENT PROGRAM WORKSHOP July 5, 1994 Following Organizational Meeting of City Council (Convenes at 2:00 p.m.) Agenda 1. Call to Order. 2. Roll Call. Council Member McCadden was absent. Se e e Opening comments. W. Robert Herbert, City Manager. Financial capacity for funding new projects. James D. Grisso, Director of Finance. Proposed criteria to be used in evaluating the relative priority of new projects. Diane S. Akers, Budget Administrator. Time schedule necessary for November 1994 Bond Referendum. William X Parsons, Assistant City Attorney. Status of Capital Improvement Program. Engineer. A. Current Capital Improvement Projects B. New Project Requests Presentations on Specific Projects: Philip C. Schirmer, Acting City A. Buildings Roanoke City Jail Annex (current project, page 4) Long Range Facilities Plan (new request, page 88) Peters Creek ExtenSio~:Fire S~on (new request, page 90) Economic Development 2. 3. 4. RCIT Addition - Site Improvements (current project, page 10) DRI - Kirk Avenue Improvements (new request, page 104) Stone Printing Building Acquisition (new request, page 116) Improvements to Virginia Museum of Transportation (new request, page 120) Parks Do Railside Linear Park (current project, page 16) Victory Stadium/Field House Evaluation (new request, page 146) Schools Eo Middle School Modernization/Additions (current project, page 24) Replacement of Cooling Systems (new request, page 152) School Technology (new request, page 156) Upgrade of Fire Alarm Systems (new request, page 158) Storm Drains 1. Neighborhood Storm Drain Program (current project, page 30) Streets, Bridges and Sidewalks 2. 3. 4. 5. 6. Bridge Maintenance Program (current project, page 44) Traffic Signals - Replacement (current project, page 57) VDOT Highway Projects (current project, page 59) Computerized Traffic Signal System (new request, page 164) Curb, Gutter and Sidewalk Program (new request, page 166) 1-581 Connection/Valley View Boulevard Extension (new request, page 168) Roadway Safety Improvement Program (new request, page 170) Traffic Signals - Installation of New Signals (new request, page 172) Civic Center Fund Capital Improvements (new request, page 178) Capital Maintenance and Major Repairs (new request, page 180) Closing Comments and Adjournment. W. Robert Herbert, City Manager. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 30, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Ladies and Gentlemen: Pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, I am calling a Special Meeting of the Council of the City of Roanoke on Tuesday, July 5, 1994, immediately following the Organizational Meeting of City Council, which convenes at 2:00 p.m., in Room 306, Social Services Conference Room, third floor, Municipal North. The purpose of the meeting will be to discuss the City of Roanoke's Capital Improvement Program for fiscal years 1994 - 1998. For reference purposes, please bring your Capital Improvement Program notebooks. Sincerely, David A. Bowers Mayor DAB: sm pc: W. Robert Herbert, City Manager James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Willard N. Claytor, Director of Real Estate Valuation Robert H. Bird, Municipal Auditor Kit B. Kisex-, Director, Utilities and Operations William F. Clark, Director, Public Works George C. Snead, Jr., Director, Public Safety Glenn D. Radcliffe, Director, Human Development Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 10, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Subject: Capital Improvement Program Development Process I have attached for your review a document entitled "Suggested Schedule for Capital Improvement Program" that has been prepared by the City Manager, in consultation with the City Attorney as to legal requirements, and reviewed with me. This document details the sequence of activities that must take place in order that City Council might (1) adopt a new capital improvement program to be primarily funded with general obligation bonds and (2) hold a voter referendum (special election) on the issuance of these bonds in connection with the November 8, 1994, general election. By holding the referendum on November 8th, we will commit to funding in a timely way the necessary capital improvements approved by our citizens, and avoid the inconvenience and expense of holding a special election on an alternate date. This is a very inflexible, but workable, schedule if City Council commits the necessary time and effort to making it work. There are several state legal requirements which regulate why the process must flow as it is described in the attachment: Special election - voter referendum - Section 24.2-682, Code of Virginia (1950), as amended, requires the Circuit Court to enter the order for a special election, i.e. the voter referendum, at least 60 days prior to the election. If the referendum is to be held on November 8th, then the order must be entered by September 8th. A_f~er the court order is entered, the special election must still be approved by the United States Department of Justice under the Voting Rights Act. Also, Section 24.2-612 requires that absentee ballots in any general or special election be delivered to the registrar at least 45 days prior to the date of the election. There must also be some additional lead time to allow checking of ballot proofs and priming of the ballots, so a 60 day lead time for the delivery of absentee ballots is quite likely. Issuance of general obligation bonds - Section 15.1-171.1 requires that City Council must hold a public hearing before adopting any ordinance authorizing the issuance of bonds. Section 15.1-504 requires that the public hearing be advertised once a week for two consecutive weeks prior to the date of the public hearing. City Council's new meeting schedule requires the holding of any public hearings on the second Monday of each month at 7:00 p.m. Unless City Council calls a special session for the required public hearing on the issuance of bonds, the only possible date for the hearing is August 8th. The designated date for public hearings during September is September 12th, which falls after the 60-day cutoffdate for the entry of a court order by the Circuit Court for the special election. And the designated date for public hearings in July is July 1 lth, which does not allow adequate time for the two weekly advertisements of the public hearing after City Council agrees on the content of the capital improvement program and the amount of bonds necessary to adequately fund it. Because of the stated legal requirements, I strongly suggest to you that this schedule must be followed very closely if City Council desires to adopt a new capital improvement program, fund it through the issuance of general obligation bonds, and submit the issuance of such bonds to voter approval via referendum on November 8th, 1994. City Council's active involvement in the process would consist of the following activities on the dates indicated: Individual introductory briefings by City staff during the week of June 27th through July 1 st - these briefings will be approximately 2 hours in length and will be scheduled at your convenience by the City Manager's office. These briefings will be held in the City Manager's Conference Room. A City Council capital improvement program development workshop with City staff on Tuesday, July 5th, that will begin immediately following City Council's organizational meeting at 2:00 p.m., and continue until approximately 5:00 p.m. This meeting will be held in Room 306, Municipal North. Adoption of a resolution endorsing the projects to be included in the capital improvement program and the amount of general obligation bonds to be submitted to voter approval at City Council's regularly scheduled meeting on Monday, July 1 lth, at 10:00 a.m. Participation in a public hearing on the issuance of bonds on Monday, August 8th, at 7:00 p.m. After the public hearing, City Council must adopt ordinances authorizing the issuance of bonds and the holding of the special election to insure a November 8th, 1994 referendum. Please review this schedule prior to the regularly scheduled meeting of City Council on Monday, June 13th, and advise me of any concerns that you may have. It is my intention to submit this schedule for adoption by City Council as part of the consent agenda on that date. Sincerely, Mayor Attachment CCi W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance SUGGESTED SCHEDULE FOR CAPITAL IMPROVEMENT PROGRAM -Date Activity June 27 - July 1' (tobe scheduled) City Manager and Director of Finance conduct individual meetings with City Council members to review: - Status of current capital improvement projects - New capital improvement project requests - City's financial capacity for funding new projects - Proposed criteria to be used in evaluating the relative priority of new projects - Time schedule necessary to prepare for a November, 1994 bond referendum Tuesday, July 5 2:30 p.m. - 5:00 p.m. Workshop with City Council members: - Public review and discussion of information shared with City Council members during individual briefings - City Council refers capital projects requiring funding to City Manager for application of evaluation criteria and generation of recommended capital improvement program for July 1 lth City Council meeting Monday, July 11 10:00 a.m. City Council adopts resolution endorsing projects to be included in capital improvement program, aggregate amount of bond issue, amount of bond issue to be dedicated to each category of public capital improvement, date of referendum and question to be placed before electorate Wednesday, July 20 Public hearing advertisement on ordinances authorizing the issuance of bonds delivered to newspaper Friday, July 22 Bond issuance ordinances must be approved by bond counsel and election ordinance must have been approved by State Board of Elections Sunday, July 24 Advertisement of public hearing on ordinances authorizing the issuance of bonds appears in newspaper; ordinances on file in City Clerk's Office Monday, July 25 10:00 a.m. Recommended capital improvement program document forwarded to City Council by City Manager Sunday, July 31 Second advertisement of public hearing on ordinance authorizing the issuance of bonds appears in newspaper Date Monday, August 8 7:00 p.m.. Tuesday, August 9 ? Same day Circuit Court enters order ? Tuesday, November 8 ActiviW Public hearing by City Council, adoption of ordinance authorizing the issuance of bonds and adoption of ordinance directing and providing for a bond referendum Motion presented to Circuit Court Circuit Court enters order of referendum Request approval of Department of Justice with respect to bond referendum No objection of Department of Justice as to bond referendum Bond referendum