HomeMy WebLinkAboutCouncil Actions 09-26-94
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2.
CONSENT AGENDA
(APPROVED 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-l Minutes of the regular meetings of Council held on Monday, June 6,
1994, Monday, June 13, 1994, Monday, June 20, 1994, and Monday,
June 27, 1994; and a joint informal meeting of Council and Congressman
Robert W. Goodlatte held on Monday, June 20, 1994.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2 A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
File #15-110-132
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C-3 A communication from Mayor David A. Bowers recommending
appointment of a task force to contact representatives of the theater industry
to encourage development of cinemas in downtown Roanoke.
RECOMMENDED ACTION: Refer to the City Manager and the Executive
Director of Downtown Roanoke,
Incorporated, for appointment of a task force
to encourage development of cinemas in
downtown Roanoke.
File #207-277-450
C-4 A communication from Mayor David A. Bowers transmitting an article
which appeared in the Raleigh, North Carolina, newspaper, The News &
Observer, with regard to neighborhood partnerships.
RECOMMENDED ACTION: Receive and file.
File #488
C-5 A report of the City Manager requesting an Executive Session to
discuss a matter with regard to disposition of publicly held property,
specifically the possible conveyance of a parcel of land for economic
development purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss a matter with
regard to disposition of publicly held
property, specifically the possible conveyance
of a parcel of land for economic
development purposes, pursuant to
Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended.
File 2-132-166-450
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C-6 A communication from the Roanoke City School Board requesting that
a public hearing be scheduled for Monday, October 10, 1994, at 7:00 p.m.,
or as soon thereafter as the matter may be heard with regard to issuance of
general obligation school bonds, in an amount not to exceed $4,200,000.00,
for improvements and additions to Virginia Heights Elementary School and
Morningside Elementary School.
RECOMMENDED ACTION: Concur in request to schedule a public
hearing for Monday, October 10, 1994, at
7:00 p.m., or as soon thereafter as the matter
may be heard.
File #53-467
C-7 Qualification of the following:
Daniel E. Kames as a member of the War
Memorial Committee for a term ending
June 30, 1995;
Ruth C. Willson as a member of the Youth
Services Citizen Board for a term ending
May 31, 1997;
Ernest S. Zulia as a member of the Roanoke
Arts Commission for a term ending June 30,
1997 ;
John R. Marlles as a member of the Fifth
Planning District Commission for a term of
three years ending June 30, 1997;
Mary F. Parker as City Clerk of the City of
Roanoke for a term of two years
commencing October 1, 1994, and ending
September 30, 1996;
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James D. Grisso as Director of Finance of
the City of Roanoke for a term of two years
commencing October 1, 1994, and ending
September 30, 1996;
Robert H. Bird as Municipal Auditor of the
City of Roanoke for a term of two years
commencing October 1, 1994, and ending
September 30, 1996; and
Wilburn C. Dibling, Jr., as City Attorney of
the City of Roanoke for a term of two years
commencing October 1, 1994, and ending
September 30, 1996.
RECOMMENDED ACTION: Receive and file.
File #1-15-38-83-200-230-280-304-326-518
A report of the City Manager requesting that Council convene in
Executive Session to discuss acquisition of real property, specifically possible
acquisition of a building for use by the public, pursuant to Section
2.1-344 (A)(3), Code of Virginia (1950), as amended.
File #2-132-166
A report of the City Attorney requesting that Council convene in
Executive Session to discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions of a regional contract
currently in negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended.
File #132
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REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
a. Request of M. Rupert Cutler, Ph.D., Executive Director, Virginia's
Explore Park, to present a status report on the Park, and to request
immediate financial aid from the City. (5 minutes)
WITHDRAWN.
File #67-365
b. OTHER HEARING OF CITIZENS: None.
4. PETITIONS AND COMMUNICATIONS:
a. A communication from the Roanoke City School Board recommending
appropriation of funds to certain school grant accounts, as well as
appropriation of $182,633.00, representing insurance proceeds to be
received as a result of the winter ice storms for roof repairs; and a
report of the Director of Finance concurring in the request.
Adopted Budget Ordinance No. 3218()-()92694. (5-0)
File #60-236-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to development of a new Combination
Inspector concept in the City's Building Department. (10
minutes)
Received and filed.
File #32-178-184
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ITEMS RECOMMENDED FOR ACTION:
2. A report recommending execution of a City-State Agreement
with the Virginia Department of Transportation relating to the
pedestrian bridge above Norfolk & Western Railway tracks to
connect between the Hotel Roanoke/Conference Center and the
Historic Market area; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 32181-092694 and Resolution
No. 32182-092694. (5-0)
File #20-42-102-223-247
3. A report recommending formal ratification of a contract awarded
to Structures and Utilities Co., Inc., for emergency repairs at the
Water Pollution Control Plant; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 32183-092694 and Resolution
No. 32184-092694. (5-0)
File #27-60
b. DIRECTOR OF FINANCE:
1. A financial report for the month of August, 1994.
Received and filed.
File #1-10
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c. CITY ATTORNEY:
1. A report recommending adoption of measures amending the
City Code to permit police officers to operate bicycles on
sidewalks of the City in performance of their duties, and to
conform requirements of the City Code which pertain to
disposition of seized or unclaimed property to provisions of State
law.
Adopted Ordinance Nos. 32185-092694 and 32186-092694.
(5-0)
File #5-24-57
6. REPORTS OF COMMITIEES:
a. A report of the Water Resources Committee recommending execution
of a lease agreement between the City and Gar-Dam, Inc., for lease
of additional office space on the second floor of 317 Campbell
Avenue, S. W., for use by the Office of Commonwealth's Attorney.
Council Member Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32187-092694. (5-0)
File #133-373-468
b. A report of the Water Resources Committee recommending execution
of a lease extension agreement between the City and Budget Rent-A-
Car Systems, Inc., for lease of City-owned property located on
Municipal Road, N. W. Council Member Elizabeth T. Bowles,
Chairperson.
Adopted Ordinance No. 32188 on first reading. (5-0)
File #166-373-468
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c. A report of the committee appointed to tabulate bids received for
providing and installing a new roof membrane at Fire Station No. 13,
Appleton Avenue at Peters Creek Road, N. W., recommending award
of a contract to Consolidated Industrial Roofing, Inc., in the amount
of $22,435.00; and transfer of funds in connection therewith. Council
Member William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32189-092694 and Ordinance No.
32190-092694. (5-0)
File #60-70
d. A report of the committee appointed to tabulate bids received for
construction of the Roanoke City Jail Annex. Council Member
William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32191-092694, Ordinance No. 32192-
092694 and Resolution No. 32193-092694. (5-0)
File #58-60-123-405
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Ordinance No. 32177, on second reading, authorizing and directing the
proper City officials to enter into a lease between the City of Roanoke
and Electric Railway Company, Inc., for use by the City of Roanoke
of certain premises located in the City, upon certain terms and
conditions.
Adopted Ordinance No. 32177-092694. (5-0)
File #166-373-374
9
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b. A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session of the Virginia Municipal
League and designating a Staff Assistant for any meetings of the
Urban Section of the League.
Adopted Resolution No. 32194-092694. (5-0)
File #17-132
c. A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Meeting of the National League of
Cities.
Adopted Resolution No. 32195-092694. (5-0)
File #132-228
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City
Council.
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIZENS: None.
CERTIFICATION OF EXECUTIVE SESSION. (5-0)
Adopted Ordinance No. 32196 accepting an offer to purchase a portion
of real property owned by the City, described as 118 West Campbell Avenue
and bearing Official Tax No. 1011512, and providing for the sale and
conveyance of said property on first reading. (5-0)
File #2-166
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CERTIFICATION OF EXECUTIVE SESSION. (5-0)
Appointed the following persons:
Margaret M. Grayson
File #15-110-467
Virginia Western Community College Board
Troy M. White
City of Roanoke Transportation Safety
Commission
File #15-20-110
John D. Fulton, Jr.
Building Maintenance Division of the City's
Board of Building Code Appeals
File #15-32-110
Michael A. Russell
Special Events Committee and waived City
residency requirement
File #15-110-317
Reappointed the following persons:
Melinda J. Payne
File #15-110-192
Roanoke Civic Center Commission
Harry F. Collins, Jr.
Board of Adjustments and Appeals, Building
Code
File #15-32-110
Richard L. Jones
File #15-110-249
Architectural Review Board
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241
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
June 6, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 6, 1994,
at 2:00 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetinqs, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James G. Harvey, II, Delvis Q.
McCadden, William White, Sr., Elizabeth T. Bowles, John S. Edwards
and Mayor DavidA. Bowers----------------------------------------6.
ABSENT: Council Member Howard E. Musser--------------------l.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by The Reverend
Richard L. Elmore, Pastor, Cave spring Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
MUNICIPAL BUILDING: Pursuant to notice of
advertisement for bids for a new podium roof membrane for
the Municipal Building, 215 Church Avenue, S. W., said
bids to be received by the City Clerk until 1:30 p.m., on
Monday, June 6, 1994, and to be held, opened and read
before the Council at 2:00 p.m., on that date, or as soon
thereafter as the matter may be heard, the Mayor asked if
anyone had any questions about the advertisement for
bids, and no representative present raising any question,
the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and
read the one bid received from Consolidated Industrial
Roofing, Inc., in the amount of $27,600.00.
(For full text, see bid on file in the City Clerk's
Office. )
242
ACTION:
ACTION:
ACTION:
ACTION:
Mr. Harvey moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mrs. Bowles and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and George C. Snead, Jr., as members of
the committee.
COMMONWEALTH OF VIRGINIA BUILDING: Pursuant to
notice of advertisement for bids to replace wooden
windows with aluminum windows at the Commonwealth
Building, 210 Church Avenue, S. W., said bids to be
received by the City Clerk until 1:30 p.m., on Monday,
June 6, 1994, and to be held, opened and read before the
Council at 2:00 p.m., on that date, or as soon thereafter
as the matter may be heard, the Mayor asked if anyone had
any questions about the advertisement for bids, and no
representative present raising any question, the Mayor
instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read the
following bids:
BIDDER
BASE BID
American Door and Glass of
Southwest Virginia
JEFCO, Inc.
Williams Painting and
Remodeling, Inc.
$107,641.00
121,095.00
150,744.00
(For full text, see bids on file
Office. )
in the City Clerk's
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mrs. Bowles and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and George C. Snead, Jr., as members of
the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
ACTION:
ACTION:
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243
to discuss a matter regarding disposition of publicly
held property, specifically lease of a public building,
and to discuss specific legal matters requiring the
provision of legal advice by counsel, specifically the
terms and conditions of a lease agreement; and to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
MINUTES: Minutes of the regular meetings of Council
held on Monday, March 7, 1994, Monday, March 14, 1994,
Monday, March 21, 1994, and Monday, March 28, 1994, were
before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authori ties, boards, commissions and commi ttees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
244
ACTION:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
PURCHASE/SALE OF PROPERTY-COUNCIL: A report of the
City Manager requesting that Council meet in Executive
Session to discuss a matter with regard to disposition of
publicly held property, specifically the lease of a
public building, and to discuss specific legal matters
requiring the provision of legal advice by Counsel, being
the terms and conditions of a lease agreement, pursuant
to Sections 2.1-344 (A)(3) and 2.1-344(A)(7), Code of
virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of publicly
held property, specifically the lease of a public
building and to discuss specific legal matters requiring
the provision of legal advice by Counsel, being the terms
and conditions of a lease agreement, pursuant to Section
2.1-344 (A)(3) and 2.1-344(A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
TAXES-ANNUAL REPORTS-CIRCUIT COURT: A communication
from Mayor David A. Bowers transmitting a communication
from the Honorable Roy B. Willett, Judge, Twenty-Third
Judicial Circuit of virginia, forwarding the Annual
Report of the Board of Equalization for the taxable year
July 1, 1994 through June 30, 1995, was before Council.
It was advised that the Board of Equalization
received 68 appeals, including 18 commercial and
industrial appeals and 50 residential appeals.
The Board of Equalization recommended the following:
ACTION:
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245
computer access;
separate office space from the Office of Real
Estate Valuation; and
a room assignment no later than March 1, 1995,
including a private room of appropriate size
to meet with taxpayers.
(For full text, see communications and Annual Report on
file in the City Clerk's Office.)
Mrs. Bowles moved that the communications and Annual
Report be received and filed. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
COMMITTEES-AMTRAK-CONSULTANTS REPORTS: A
communication from Mayor David A. Bowers transmitting
correspondence from Leo J. Bevon, Director, Department of
Rail and Public Transportation of the Commonwealth of
Virginia advising that the Department of Rail and Public
Transportation will hire a consultant to conduct a study
of the feasibility of implementing rail passenger service
between Bristol and Washington, D. C., and between
Bristol and Richmond, which is a significant step in the
continuing efforts to bring AMTRAK and/or interstate rail
passenger service to the Roanoke area, was before
Council.
The Mayor further advised that it has been requested
that a representative of the City of Roanoke serve on the
committee charged with the responsibility of selecting
the consultant to conduct the abovedescribed study, who
will be responsible for evaluating all proposals
submitted, rating the proposals, participating in the
interviews for the short-listed firms, and making a
recommendation for selecting a firm.
(For full text, see communications on file in the City
Clerk's Office.)
246
ACTION:
ACTION:
Mrs. Bowles moved that the matter be referred to the
City Manager for immediate response and appointment of a
representative of the City of Roanoke. The motion was
seconded by Mr. McCadden and adopted by the following
vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
EMERGENCY SERVICES-GRANTS: A communication from
Mayor David A. Bowers transmitting correspondence from
the Federal Emergency Management Agency's Disaster Field
Office in Richmond, Virginia, advising that the process
has been partially completed regarding the City of
Roanoke's Notice of Interest in applying for Federal
disaster assistance; and the Disaster Survey Reports
generated as a result of the application have been
reviewed and those that were for eligible damage and for
$1,000.00 or more have been entered into the FEMA payment
system, was before Council.
It was further advised that in order for the City to
receive eligible funds through the Commonwealth of
Virginia, it will be necessary for the City to address
certain administrative requirements, which include
designation of the Applicant's Agent and completion of
formal application forms; that the Applicant's Agent is
the person designated by City Council to administer the
project and is authorized to sign official documents on
behalf of the jurisdiction; and the City's project
application cannot proceed beyond its present status and
no funds can be distributed until such requirements are
met.
(For full text, see communications on file in the City
Clerk's Office.)
Mrs. Bowles moved that the matter be referred to the
City Manager for appropriate action and/or response. The
motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
ACTION:
ACTION:
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247
HOUSING/AUTHORITY-ENTERPRISE ZONE: A report of the
city Manager with regard to recommendations of The
Enterprise Foundation which were presented to council
last year and referred to the City Manager for study,
report and recommendation, was before the body.
The City Manager advised that funding for the
Enterprise Foundation was provided by the City of
Roanoke, the City of Salem, the County of Roanoke, the
Roanoke Redevelopment and Housing Authority, the United
Way and Total Action Against Poverty, and the focus of
the study generally was to be the status of affordable
housing in the Roanoke Valley as a whole.
The City Manager submitted his comments and
recommendations on each of the eight recommendations
submitted by the Enterprise Foundation.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
A report of
a member of the
ending May 31,
OATHS OF OFFICE-COMMITTEES-YOUTH:
qualification of Marjorie S. Smithey as
Youth Services Citizen Board, for a term
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
248
ACTION:
ACTION:
OATHS OF
PARTNERSHIP:
Bethe I as
Partnership
November 13,
OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
A report of qualification of Shirley M.
a member of the Roanoke Neighborhood
Steering Committee, for a term ending
1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of Michael Brennan as a member
of the Roanoke Arts Commission to fill the unexpired term
of Fletcher Nichols, resigned, ending June 30, 1996, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Counc i I Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: A report of
qualification of Bernice F. Jones for a term ending
June 30, 1996, and F. Wiley Hubbell for a term ending
June 30, 1998, as Trustees of the City of Roanoke Pension
Plan Board of Trustees, was before Council.
(See Oaths or Affirmations of Office on file in the City
Clerk's Office.)
ACTION:
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249
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te I
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
COUNCIL-DISABLED PERSONS: The Director of Public
Safety, George C. Snead, Jr., advised that in compliance
wi th the Americans With Disabilities Act, hearing devices
were recently purchased and made available for citizens
attending City Council meetings which are designed to
improve the audible clarity of Council meetings for
hearing impaired citizens; whereupon, he called upon the
Manager of Communications, Robert J. Agnor, for a
briefing.
Mr. Agnor advised that a system was procured
approximately eight weeks ago at a cost of $1,300.00
which takes the output of the microphones before Council
Members and rather than transmitting sound to speakers,
the sound goes through a FM transmitter which enables
individuals wearing the devices to hear the proceedings
not only in the City Council Chamber, but in other
locations throughout the Municipal Building. He stated
that because the devices are worn directly inside the ear
and because they have volume control, persons with
hearing impairments are able to hear the proceedings of
Council, and explained that listening devices may be
checked out in the City Clerk's Office.
without objection by Council, the Mayor advised that
the remarks would be received and filed.
" .
250
ACTION:
ITEMS RECOMMENDED FOR ACTION:
BUDGET-WORKERS COMPENSATION-CITY EMPLOYEES: The
City Manager submitted a written report advising that
Workers' Compensation is defined as "exclusive remedy,
under law, for all covered employees for compensating
injuries and occupational diseases arising in the course
of and within the scope of employment"; that the City is
entirely self-insured for Workers' Compensation
liability; that funding, in the amount of $700,000.00,
has been budgeted for the current fiscal year to cover
workers' compensation wage and medical payments; and
these types of fringe benefits are budgeted in the non-
departmental category inasmuch as annual charges for each
department are difficult to accurately project.
It was further advised that workers' compensation
expenditures for fiscal year 1993-94 are projected to be
$700,000.00, which information is based on actual
expenditures through April 30, 1994, and projected
expenditures for May and June 1994; and funding to cover
fiscal year 1993-94 workers' compensation claims is
adequate and needs to be allocated to departmental
accounts from the non-departmental category.
The City Manager recommended that Council authorize
transfer of $700,000.00 to departmental workers'
compensation accounts from the following sources:
Account No. 001-004-9110-1135
(Workers' Compensation - Wages) $350,000.00
Account No. 001-004-9110-1140
(Workers' Compensation - Medical) 350,000.00
Total $700,000.00
(For full text, see report on file in the City Clerk's
Office. )
Mr. White offered the following emergency budget
ordinance:
(#32018-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 133.)
Mr. White moved the adoption of Ordinance No. 32018-
060694. The motion was seconded by Mr. McCadden and
adopted by the following vote:
ACTION:
,.."",."._., J.IIIU:L....."_L_
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251
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(council Member Musser was absent.)
BUDGET-HUMANDEVELOPMENT-FDETC-ENTERPRISE ZONE-FIRST
UNION NATIONAL BANK-ECONOMIC DEVELOPMENT: The City
Manager submitted a written report advising that the City
of Roanoke, the Fifth District Employment and Training
Consortium and First Union National Bank of virginia have
entered into an agreement in connection with training
incentive funds for jobs created or relocated by First
Union in the City's Enterprise Zone for an 18 month
period commencing April 1, 1993; that the City of Roanoke
has identified funding for this effort and named the
Consortium as the agency responsible for administration
of training funds, which funds must be appropriated by
Council; and Council approved the agreement at its
regular meeting on Monday, March 14, 1994, pursuant to
Resolution No. 31908-031494.
The City Manager recommended that Council
appropriate $500,000.00 to expenditure accounts to be
established in the Fifth District Employment and Training
Consortium fund for the training incentive agreement and
increase the revenue estimate by $500,000.00.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32019-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 137.)
Mrs. Bowles moved the adoption of Ordinance No.
32019-060694. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(council Member Musser was absent.)
252
POLICE DEPARTMENT-PARKS AND RECREATION-DRUGS/
SUBSTANCE ABUSE-GRANTS-YOUTH-SCHOOLS: The City Manager
submitted a written report advising that the Roanoke City
Public Schools applied for a $20,000.00 grant through the
Office of the Governor for the Roanoke City DARE Camp
which was held in April 1993; that the Governor awarded
a modified State grant, in the amount of $20,960.00, to
the Roanoke City Public Schools in May 1993; and the
Roanoke City DARE Camp was successfully conducted during
the summer of 1993 by the Roanoke City Police Department,
with program expenses funded through Roanoke City Parks
and Recreation Department accounts.
It was further advised that the Virginia Grant
Programs Manager has approved the recommendation of the
Roanoke City Public Schools that the DARE Camp Grant
funds and administration be conveyed to the City of
Roanoke in order to simplify processing reimbursement of
funds; and approval of Council is necessary to officially
accept the DARE Camp Grant from the State and to
appropriate funds for reimbursement of related expenses.
The City Manager recommended that Council concur in
the following actions:
accept the DARE Camp Grant from the State and
appropriate $20,960.00 to Youth Activities
wi thin the Parks and Recreation Department
General Fund budget (Account No. 001-052-7110-
2157);
increase the revenue estimate in General Fund
Revenue Account No. 001-020-1234-0689, in the
amount of $20,960.00; and
authorize the City Manager, or his designee,
to execute the necessary documents with regard
to the grant.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32020-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 138.)
ACTION:
ACTION:
I ,,' ,"..-Hio!....... lLllIJlL...J..~
-- .-~-,-".~...,,""',..,
253
Mr. Harvey moved the adoption of Ordinance No.
32020-060694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
Mr. Harvey offered the following resolution:
(#32021-060694) A RESOLUTION authorizing the
acceptance of a Drug Abuse Resistance Education Grant
made to the City of Roanoke by the Commonwealth of
Virginia and authorizing the acceptance, execution and
filing of all appropriate documents to obtain such grant.
(For full text of Resolution, see Resolution Book No. 56,
page 139.)
Mr. Harvey moved the adoption of Resolution No.
32021-060694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
TAXES-NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
PLANNING-GRANTS-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT:
The City Manager introduced the following members of the
Urban Empowerment Zone and Enterprise Communities
Program, and called upon the Chief of Community Planning,
John R. Marlles, for a briefing in connection with the
Program.
Jamie Booker, President of the Joint Resident
Council of the Roanoke Redevelopment and
Housing Authority
Martin D. Jeffrey representing Total Action
Against poverty
John M. stroud, Executive Director, Roanoke
Regional Chamber of Commerce
254
Lawrence M. Taylor,
Neighborhood Partnership
Chair,
Roanoke
John R. Marlles, Chief of Community Planning
Mr. Marlles reviewed a report advising that the
Urban Empowerment Zone and Enterprise Communities Program
was announced in January 1994, and is a central element
of the Federal Government's community revitalization
agenda; and communities selected for Enterprise
Communities designation will receive the following
benefits:
1. Approximately $3 million in Empowerment Zone/
Enterprise Community Social Service Block
Grant funds (passed through the State) to
assist in implementation of approved
activities identified in the community's
strategic plan.
2. Eligibility for new Tax Exempt Facility Bonds
intended to serve as a tax incentive to
finance purchase of business property and land
within the nominated area.
3. Special consideration in competition for
funding under numerous Federal programs. In
many cases, special points, set-asides, or
other opportunities for special consideration
will be provided to designated communities.
4. Special attention from the Federal Government
on working cooperatively to overcome
regulatory impediments, to permit flexible use
of existing Federal funds, and to meet
essential mandates.
5. Automatic designation of the entire Enterprise
Communi ty area as a State Enterprise Zone
which offers State tax incentives to qualified
business firms which locate or expand within
the area, including State income tax credits,
unemployment credits, credits against State
franchise tax on net capital, and State sales
tax refunds.
It was further advised that Program requirements
stipulate that interested communi ties must prepare a
strategic plan for the nominated area that includes the
following: (1) an overall vision for revitalization; (2)
identifies how critical concerns will be addressed in a
comprehensive and coordinated fashion; (3) describes how
1"""",,,,,~,,,'..I'''1o J 1II..Ill.....",
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255
governmental, non-profit and private resources will be
used to implement the plan; and (4) describes how the
plan will be implemented and evaluated; and the framework
of the Program is embodied in the following four key
principles which are the basis for the selection criteria
and must be addressed thoroughly in the strategic plan:
Economic Opportunity - creating jobs wi thin
the community and throughout the region,
expanding residents' access to jobs outside
the designated area, attracting private
investment and promoting self-sufficiency of
area residents;
Sustainable Community Development - balancing
economic revitalization and community growth
with environmental protection, as well as
making neighborhoods safer and more livable
through sound urban design;
community-Based Partnerships - involving the
participation of all segments of the community
including the political and governmental
leadership, community groups, health and
social service groups, environmental groups,
religious organizations, the private and non-
profit sectors, centers of learning, and other
community institutions; and
Strategic Vision For Change the vision
should identify what the community will become
in the future, build on assets and coordinate
a response to community needs in a
comprehensive fashion, set goals and
performance benchmarks for measuring progress,
and establish a framework for evaluating and
adjusting the plan, as needed.
It was pointed out that on Monday, March 14, 1994,
Council authorized the City Manager to submit a Notice of
Intent to Participate in the Program to the United States
Department of Housing and Urban Development and to
negotiate an agreement with a professional service firm
to coordinate the citizen participation process and
assist with development of the strategic plan; and on
Monday, April 4, 1994, Council further authorized the
City Manager to execute an agreement with K. W. Poore and
Associates, Inc., to provide required professional
services.
256
Mr. Marlles explained that the Roanoke Enterprise
Community Strategic Plan was guided by a steering
commi ttee representing public housing, neighborhoods,
private and non-profit sectors, and local government;
that the work of developing the vision, objectives,
strategies and implementation program of the strategic
plan was done by an Advisory Task Force consisting of the
following seven subcommittees: (1) economic development;
(2) social/ human services; (3) transportation; (4)
housing; (5) sustainable community development and the
environment; (6) public safety and drug abuse prevention;
and (7) education; and the area nominated for designation
includes all or portions of the Gainsboro, Gilmer,
Loudon-Melrose, Melrose-Rugby, Hurt Park, Mountain View,
Old Southwest and southeast neighborhoods.
It was advised that the Strategic Plan and
application must be submitted to the U.S. Department of
Housing and Urban Development by June 30, 1994; that
inasmuch as the Commonwealth of Virginia must endorse the
City's application, if Council approves the Plan, the
application package must be submitted to State offices on
Tuesday, June 7, 1994; and HUD has mandated that starting
next Federal fiscal year, all entitlement communities
will be required to undertake a similar planning process.
The City Manager recommended that he be authorized
to submit the City's Nomination for Federal Empowerment
Zone and Enterprise Community Designation, which is a ten
year strategic plan, with certain recommendations and
ultimate implementation to be commensurate with both the
growth in local resources and receipt of Federal and
State funds, including $3 million in incentive funds.
(For full text, see report on file in the City Clerk's
Office.)
A communication from Malcolm S. McDonald, President
and Chief Operations Officer, Signet Banking Corporation,
advising that Signet Banking Corporation supports the
application of the City of Roanoke for Enterprise Zone
designation; and the long standing commitment of Roanoke
to its neighborhoods is rare among similarly sized cities
and its success in integrating public, private and
community resources serves as a model for other
localities. In summary, he pointed out that the City has
chosen a long term strategy which uses all available
partners and acknowledges that long term revitalization
is founded in improving the quality of life for all
persons and Signet considers the City to be a valuable
k.'-"'..""."."t'...I'.....~ :r~".... r.
"'''._''''. __ __ ._,.,~....'..l__.......":,.""~"
257
redevelopment ally and hopes that the Enterprise Zone
Program will provide the next critical step in Roanoke's
vision of safe, productive and vital lives for all of its
citizens.
(For full text, see communication on file in the city
Clerk's Office.)
William E. Skeen, representing Total Action Against
Poverty read a communication from E. Cabell Brand, Chair,
Total Action Against poverty, advising that the
Empowerment Zone/Enterprise Community Program presents
the City with an exciting opportunity, not only to
compete for significant dollars, but to develop a sound
plan with citizen participation for the renewal and
empowerment of the center core of the City. He further
advised that whether or not the City is successful in the
competition, it is important that the City go forward
with the Enterprise Community Strategic Plan as outlined
which will provide a process to enable constant update
and revision as a means of tackling problems that inner
cities face and to max.imize the great potential of
citizens, neighborhoods and businesses. To that end, he
noted that TAP has received a Federal grant, in the
amount of $10,000.00, for which it will find a dollar for
dollar match to contribute as start up resources for the
development of the Enterprise Community/Community
Development Corporation described on page 62 of the Plan
as the implementing arm of the project.
(For full text, see communication on file in the City
Clerk's Office.)
John M. stroud, President, Roanoke Regional Chamber
of Commerce, and a member of the Enterprise Communities
steering Committee, advised that the Urban Empowerment
Zone and Enterprise Communities Program is a true grass
roots, neighborhood, individual effort, and requested
that the Plan be included in the City's vision and goals
and that it be used daily to meet the needs of the
citizens of the area to help them become self-sufficient.
Jamie Booker, Resident, Lansdowne Public Housing
Project and a member of the Urban Empowerment Zone and
Enterprise Communities Program Steering Committee, and
H. Joel Kelly, 3356 Hershberger Road, N. W., Apartment
33, appeared before Council in support of the Plan.
Mr. White offered the following resolution:
".
-
258
ACTION:
(#32022-060694) A RESOLUTION authorizing the City
Manager to submit the application for nomination for
Federal Empowerment Zone and Enterprise Community
Designation and to execute any required documentation on
behalf of the City.
(For full text of Resolution, see Resolution Book No. 56,
page 140.)
Mr. White moved the adoption of Resolution No.
32022-060694. The motion was seconded by Mr. McCadden
~d adopted by the following vote:
,.
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6 .
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
At 2: 55 p. m., the Mayor declared the meeting in
recess.
At 3:05 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
BUSES-GRANTS-TRANSPORTATION SAFETY: The City
Manager submitted a written report transmitting copy of
a report from Stephen A. Mancuso, General Manager, Valley
Metro, with regard to Tri-Cities Area Metropolitan
Planning Organization Transportation Management Area
designation impact on Greater Roanoke Transit Company
funding.
Mr. Mancuso advised that Federal operation
assistance provided to GRTC and to other transit systems
within each State in areas between 50,000 and 200,000 in
population has always been subject to the Governor 's
Allocation in lieu of Federal Formula Apportionments;
that technical amendment to the Federal Transit Act which
was contained in the Federal Fiscal Year 1993
Appropriations Bill provided small urbanized areas with
the means by which they could circumvent the Governor's
Allocation, and thereby receive the amount of Federal
operating assistance apportioned by formula regardless of
need and without any requirement that funds be spent on
transit; and accomplishing the latter required only that
I, .,,,,,.,,,..,,,,,~..,,,.._ J IIIIUI1... ....
.,~.",j_,_"''1'.'"_'",,",'''
259
the small urbanized area be designated as a
Transportation Management Area (TMA) , with such
designation being achieved upon approval by the urbanized
area's Metropolitan Planning Organization and the
concurrence of the Governor.
Mr. Mancuso explained that in the fall of 1992, the
Tri-Cities Area Metropolitan Planning Organization
(TCAMPO) expressed an interest in having the Petersburg,
Virginia, area designated as a TMA; that realizing that
such designation would adversely impact Federal operating
assistance received by other transit systems in small
urbanized areas, management sent a letter.of concern to
then Secretary of Transportation, John G. Milliken, who
responded that the matter would be given "full
consideration when and if a small urbanized area requests
designation as a TMA"; that the virginia Association of
Public Transit Officials (VAPTO) also considered the
issue of a small urbanized area being designated as a TMA
and formally adopted a resolution in opposition to any
such designation; that former Governor L. Douglas Wilder
took action which has since resulted in the Petersburg
area being designated as a TMA; and GRTC management, the
Virginia Association of Public Transit Officials and the
Virginia Department of Rail and Public Transportation
(VDRPT) were unaware that any such action was being
considered.
The Manager of Valley Metro explained that action by
the city is needed if Greater Roanoke Transit Company is
to have a chance of avoiding a loss of $85,739.00 in
Federal operating assistance.
The City Manager concurred in a recommendation of
the Greater Roanoke Transit Company Board of Directors
that the Roanoke City Council adopt a resolution
requesting that the Governor take appropriate action to
either reverse the designation of Petersburg as a
Transportation Management Area, or to protect the
affected transit systems from a loss in operating
assistance by providing an additional amount of state
operating assistance equal to the loss in Federal
operating assistance.
(For full text, see reports on file in the City Clerk's
Office. )
Mrs. Bowles offered the following resolution:
260
ACTION:
(#32023-060694) A RESOLUTION requesting the
Governor of the Commonwealth of Virginia to take
appropriate action to either reverse the designation of
the Tri-Cities Area Metropolitan Planning Organization
( "MPO") as a Transportation Management Area ("TMA") or to
provide additional state operating assistance equal to
the amount lost in Federal operating assistance to other
localities as a result of the Tri-Cities Area MPO
designation as a TMA.
(For full text of Resolution, see Resolution Book No. 56,
page 141.)
Mrs. Bowles moved the adoption of Resolution No.
32023-060694. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
GENERAL SERVICES-BUDGET-REFUSE COLLECTION-PUBLIC
WORKS-CMERP-FLEET MAINTENANCE FUND-EQUIPMENT-RECYCLING:
The City Manager submitted a written report advising that
the Capi tal Maintenance and Equipment Replacement Program
has identified the need for a vehicle to be used in the
City's recycling program in the Solid Waste Management
Department; whereupon, the City Manager recommended that
Council concur in the following actions:
accept the bid meeting specifications of Mid-
State Equipment Co., Inc., for one new
recyclables hauler, for a total cost,
including performance bond, of $79,502.25;
authorize funding for the purchase one mobile
radio to be used for the above recommended
vehicle, at a cost of $940.00; and
appropriate $80,443.00 from the Capital
Maintenance and Equipment Replacement Program
to the Fleet Management Fund, Account No. 017-
052-2642-9010.
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
ACTION:
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___ __ ................-....__'l'IIot..'."......,',..
261
Mr. Edwards offered the following emergency budget
ordinance:
(#32024-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital and Fleet
Management Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 142.)
Mr. Edwards moved the adoption of Ordinance No.
32024-060694. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards-------------------------------------5.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
abstained from voting.)
(Mayor Bowers
Mr. Edwards offered the following resolution:
(#32025-060694) A RESOLUTION accepting the lowest
responsible bid made to the City for furnishing and
delivering one recyclables hauler, authorizing the
funding for the purchase of one mobile radio to be used
for the recyclables hauler, and rejecting all other bids.
(For full text of Resolution, see Resolution Book No. 56,
page 144.)
Mr. Edwards moved the adoption of Resolution No.
32025-060694. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Counc i 1 Members Harvey, McCadden, White,
Bowles and Edwards-------------------------------------5.
NAYS: None---------------------------------------O.
(council Member Musser was absent.)
abstained from voting.)
(Mayor Bowers
BUDGET-CITY EMPLOYEES: The City Manager and the
Director of Finance submitted a joint written report
advising that personnel lapse is generated due to
employee turnover and vacancies in City departments; and
for the current fiscal year, salary savings of
$725,000.00 are projected as a result of said vacancies.
e.'-, '""""''11'"'
262
ACTION:
It was further advised that in order to provide
timely information to Council and to increase
administrative efficiency, the status of lapse was
reported quarterly to Council for the first two quarters
as a Consent Agenda item; that the quarterly report
presently before Council provides a budget ordinance that
encompasses all quarters, eliminates the budgeted lapse
amount and adjusts affected departmental operating
budgets; that the first quarter net personnel lapse
generated was $269,159.00, the second quarter net
personnel lapse generated was $211,643.00, and the third
quarter actual and the fourth quarter estimated personnel
lapse generated is $244,198.00, and personnel lapse
generated is in excess of the estimated savings of
$725,000.00, with additional savings of $68,000.00 to be
transferred to the following departments to fund
operating needs:
Emergency Medical Services - $35,000.00 will
be transferred to temporary employee wages to
cover shortages in the account due to
declining volunteer participation; and
Street Lighting
transferred to the
shortages in the
increase which took
adopted.
$33,000.00 will be
electric account to cover
account due to a rate
place after the budget was
The City Manager and the Director of Finance
recommended that Council authorize the transfer of
funding from departmental accounts to Personnel Lapse,
Account No. 001-002-9410-1090, as set forth on Attachment
A to the report.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32026-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 145.)
Mr. Harvey moved the adoption of Ordinance No.
32026-060694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
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.,~____....lIi.<I,",.,.....,,,
263
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
REPORTS OF COMMITTEES:
BUDGET-COMMITTEES-SALVATION ARMY-CITIZENS SERVICES
COMMITTEE: Glenn D. Radcliffe, Chairperson of the
Citizens Services Committee, presented a written report
on behalf of the Committee with regard to recommendations
for funding of qualified agencies for fiscal year 1994-
95.
It was advised that requests from 32 agencies were
received, in the total amount of $598,994.00; that the
budget for fiscal year 1994-95 approved by Council for
the Citizens Services Committee provides for allocation
of $288,075.00; and the Committee requests that $8,000.00
be designated in its budget to cover monitoring expenses.
The Citizens Services Committee recommended that
Bethany Hall receive payment of $20.00 per day for
Roanoke City residents up to a maximum of $5,200.00; that
The Salvation Army be allocated $22,700.00 and execute a
contract for the provision of services to City residents
under the Homeless Housing Program and/or Abused Women's
Shel ter; that Uni f ied Human Transportation Systems, Inc.,
be allocated $22,000.00 through Valley Metro in order
that Valley Metro may receive credit for providing
transportation to the disabled; and that $1,800.00 be
allocated to the Inner City Athletic Association through
CORD.
The Citizens Services Committee further recommended
that Council concur in the funding of agencies in amounts
indicated on a schedule attached to the report; that
Council authorize the Chairperson of the Citizens
Services Committee and the Director of Human Development
to not authorize payment of funds to any agency until
objectives, activities, and other reasonable requests of
monitoring staff are submitted and accepted; that the
Director of Finance be authorized to transfer $288,075.00
from the Citizens Services Committee, Account No. 001-
054-5220-3700, to new line items to be established within
the budget of the Citizens Services Committee; and that
264
ACTION:
the City Manager, or his designee, be authorized to
negotiate a contract, in the amount of $22,700.00, with
The Salvation Army for provision of services to citizens
of the City under the Homeless Housing Program and/or
Abused Women's Shelter.
(For full text, see report on file in the City Clerk's
Office. )
Mr. White offered the following emergency budget
ordinance:
(#32027-060694) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 150.)
Mr. White moved the adoption of Ordinance No. 32027-
060694. The motion was seconded by Mr. Edwards.
Mr. White expressed the opinion that all human
service agencies that receive funding through the City
should be included in the Citizens Services Committee
funding pool and referred to at least one human service
agency that receives funding from the City as a direct
line item in the budget. He requested that the City
Manager and the Citizens Services Committee study the
matter of placing all human service agencies in this
funding pool and that Council be provided with a report
prior to or during 1995-96 budget study as to the City
Manager's recommendation(s).
The Mayor spoke in commendation of the work
performed by the Citizens Services Committee, advising
that it bears pointing out that the City of Roanoke
provides approximately $229,000.00 to human service
agencies compared to approximately one-half of that
amount by other neighboring Roanoke Valley jurisdictions,
and for that reason, he advised that he intended to vote
against the measures appropriating funds.
Ordinance No. 32027-060694 was adopted by the
following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards-------------------------------------5.
NAYS: Mayor Bowers-------------------------------l.
(Council Member Musser was absent.)
ACTION:
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265
Mr. White offered the following resolution:
(#32028-060694) A RESOLUTION concurring in the
recommendations of the Citizens Services Committee for
allocation of City funds to various nonprofit agencies.
(For full text of Resolution, see Resolution Book No. 56,
page 152.)
Mr. White moved the adoption of Resolution No.
32028-060694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards-------------------------------------5.
NAYS: Mayor Bowers-------------------------------1.
(council Member Musser was absent.)
At 3:30 p.m., the Mayor declared the meeting in
recess.
At 3:40 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
PURCHASE/SALE OF PROPERTY-EASEMENTS-CITY MARKET-
BRIDGES-CITY PROPERTY-HOUSING/AUTHORITY-HOTEL ROANOKE
CONFERENCE CENTER-DOMINION TOWER-WATER RESOURCES-VIRGINIA
TECH: Council Member Elizabeth T. Bowles, Chairperson of
the Water Resources Committee, presented a written report
on behalf of the Committee, with regard to acceptance of
the dedication of certain areas for public right-of-way,
as well as adjoining construction easements, in
connection with the Pedestrian Bridge Project to connect
the Hotel Roanoke Conference Center with the City Market
area, from H. R. Foundation, Inc.
A staff report advised that H. R. Foundation, Inc.,
owns the property upon which The Hotel Roanoke is
located, and the City of Roanoke Redevelopment and
Housing Authority owns the property upon which the
Conference Center is located; that property acquisition
for the Pedestrian Bridge Project is being handled by the
City and the Virginia Department of Transportation (VDOT)
on a fast-track basis in an effort to have the bridge
open by the spring of 1995; that the Pedestrian Bridge
will require the dedication of public right-of-way and
temporary construction easement on the northern end of
the bridge; and two deeds will be prepared which will
.~ ..,......,.,.,
, I TTlIIIlInl..1!r
266
ACTION:
allow: (1) a portion of the property owned by H. R.
Foundation, Inc., to be dedicated to the City for public
right-of-way and an adjoining temporary construction
easement, and (2) a portion of the property owned by the
City of Roanoke Redevelopment and Housing Authority to be
dedicated to the City for public right-of-way and an
adjoining temporary construction easement as needed for
the Pedestrian Bridge Project.
The Water Resources Committee recommended that
Council accept the dedication of (1) a 8,483 square foot
area for public right-of-way and an adjoining 10,318
square foot temporary construction easement from H. R.
Foundation, Inc., and (2) a 918 square foot area for
public right-of-way and an adjoining 941 square foot
temporary construction easement from the City of Roanoke
Redevelopment and Housing Authority for use in the
Pedestrian Bridge Project.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
(#32029-060694) AN ORDINANCE authorizing the
acceptance of the dedication of (1) a 8,483 square foot
area for public right-of-way and an adjoining 10,318
square foot temporary construction easement from H. R.
Foundation, Inc., and a 918 square foot area for public
right-of-way and an adjoining 941 square foot temporary
construction easement from the City of Roanoke
Redevelopment and Housing Authority for use in the
Pedestrian Bridge Project, upon certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 153.)
Mrs. Bowles moved the adoption of Ordinance No.
32029-060694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
ACTION:
,,,..ln~,,,,,,,,,,,,,"".'I'._ ~...IIl.J".. ,."-_--'--
........................_'..~'"_.., ,,',
267
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-
EASEMENTS-CITY PROPERTY-WATER RESOURCES-STREETS AND
ALLEYS: Council Member Elizabeth T. Bowles, Chairperson
of the Water Resources Committee, presented a written
report on behalf of the Committee, with regard to
abandonment of sanitary sewer easements in connection
with the Peters Creek Sewer Replacement Project PC-I.
A staff report advised that new sanitary sewer
easements are required for construction of a sanitary
sewer inflow/infiltration reduction project, making
certain previous easements no longer necessary; that new
easements have been donated by property owners with the
understanding that easements for the old sewer line will
be vacated when the sewer is abandoned; that easements to
be vacated are shown on plats attached to the report; and
property owners include Randel E. & Laura Jean Tate, Dick
A. Cook, Calvin R. Bell, Jr., Woodmen of the World, and
Brice and Mary Teresa Johnston.
It was further advised that construction is
complete, necessary new easements have been obtained, and
the old sewer line has been abandoned; and vacation of
existing sewer easements must be approved by Council,
which include the following Official Tax Nos.: 6120434 -
6120438, 6120443, 6140714, 6160633, 6120418 - 6120429,
6120417X, and 6120430.
The Water Resources Committee recommended that
Council authorize abandonment of the old sewer line and
vacation of easements which have been replaced by new
easements acquired by the City in connection with the
construction of PC-1, Peters Creek Sewer Replacement
Project.
(For full text, see reports on file in the City Clerk's
Office. )
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32030) AN ORDINANCE authorizing the vacation of
a portion of sanitary sewer easements across properties
identified by Roanoke City Tax Nos. 6120434 - 6120438,
6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X,
and 6120430, in connection with the Peters Creek Sewer
Replacement Project PC-1, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 154.)
,.f,,," r ,-..-".-""11"'
268
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Counc i I Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
ASBESTOS REMOVAL-PURCHASE/SALE OF PROPERTY-TRAFFIC-
CITY PROPERTY-HOUSING/AUTHORITY-PLANNING-STREETS AND
ALLEYS-VIRGINIA TECH-HOTEL ROANOKE CONFERENCE CENTER:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to title transfer
and relocation of a structure at 111 Wells Avenue, N. W.,
prior to construction of the Second Street/Gainsboro Road
Project.
A staff report advised that the location and major
design features of the Second Street/Gainsboro Road
Project were approved by Council on August 9, 1993,
pursuant to Resolution No. 31622-080993; that Amendment
No. 1 to the contract between the City and the Roanoke
Redevelopment and Housing Authority provides for the
Housing Authority to relocate the structure at Wells
Avenue, N. W.; and following relocation, the Housing
Authority will rehabilitate the structure as part of the
Gainsboro Professional Park, with title to said property
to be held by the City.
It was further advised that the Housing Authority
has responsibility for the project, therefore, title to
the property should be transferred to the Roanoke
Redevelopment and Housing Authority, which is responsible
for the removal of friable asbestos as identified by the
Virginia Department of Transportation asbestos study of
the structure and for relocation of the structure; that
a portion of the subject property is needed to construct
the proposed Second Street/Gainsboro Road Street
Improvement Project; that the property should be conveyed
to the Housing Authority, subject to the condition that
all rights-of-way and easements needed for the
construction of the Second Street/Gainsboro Road Street
Improvement Project will be conveyed back to the City
without cost; and such conveyance will occur after the
existing structure is removed from the property.
ACTION:
".j,,,,.,,, '."""H........ LL.-.uiW... '.' _'.'_
............~IIiI..'_..,...
269
The Water Resources Committee recommended that
Council authorize the city Manager to execute the
appropriate document(s) conveying fee simple title by
special warranty deed to the property located at 111
Wells Avenue, N. W., in a form to be approved by the City
Attorney, which conveyance is subject to the condition
that all rights-of-way and easements needed for
construction of the Second Street/Gainsboro Road Street
Improvement Project shall be conveyed back to the City
without cost.
(For full text, see reports on file in the City Clerk's
Office. )
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32031) AN ORDINANCE authorizing the donation and
conveyance of the City's interest in property identified
by Roanoke City Tax No. 2012716 and commonly known as 111
Wells Avenue to the Roanoke Redevelopment and Housing
Authority for relocation of the structure located on the
property prior to construction of the Second
Street/Gainsboro Road Project, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 155.)
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
''''''''''\1' t 1
-
f,., Ww.JInl.lr
270
ACTION:
ACTION:
At 3: 50 p.m., the Mayor declared the meeting in
recess.
At 4:30 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Counc i I Members Harvey, McCadden, Whi te ,
Bowles, Edwards and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: The Mayor
advised that there are two vacancies on the Board of
Trustees, City of Roanoke Pension Plan, created by the
ineligibility of William S. Trent, Jr., to serve another
term inasmuch as the position rotates between a member of
the Fire Department and a member of the Police
Department, and the ineligibility of L. Bane Coburn to
serve another term inasmuch as he has completed three
consecutive terms of office, and called for nominations
to fill the vacancies.
Mrs. Bowles placed in nomination the names of
David L. Viar and E. Douglas Chittum.
There being no further nominations, Messrs. Viar and
Chi ttum were elected as members of the Board of Trustees,
City of Roanoke Pension Plan, for terms ending June 30,
1996, and June 30, 1998, respectively, by the following
vote:
FOR MESSRS. VIAR AND CHITTUM: Council
Members Harvey, McCadden, Whi te, Bowles, Edwards
and Mayor Bowers---------------------------------------6.
(Council Member Musser was absent.)
ACTION:
ACTION:
ACTION:
,,,,,.j,,~,."''''_'''.'I~. . ILl."III,I.J _'--.~__C
_ --a.. &.-... -- 111.1 II .. _....'_.N'"
271
Inasmuch as Mr. Chittum is not a resident of the
City of Roanoke, Mrs. Bowles moved that the City
residency requirement for persons serving on authorities,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. McCadden and adopted.
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the three-year terms
of John R. Marlles, John S. Edwards and Elizabeth T.
Bowles as members of the Fifth Planning District
Commission will expire on June 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
John R. Marlles, John S. Edwards and Elizabeth T. Bowles.
There being no further nominations, Mrs. Bowles and
Messrs. Marlles and Edwards were reelected as members of
the Fifth Planning District Commission, for terms of
three years each, ending June 30, 1997, by the following
vote:
FOR MRS. BOWLES AND MESSRS. MARLLES AND
EDWARDS: Council Members Harvey, McCadden, White, Bowles,
Edwards and Mayor Bowers-------------------------------6.
(Council Member Musser was absent.)
(It was later determined that Mrs. Bowles was ineligible
for reappointment to the Fifth Planning District
Commission inasmuch as she has served three consecutive
three-year terms of office, therefore, Marsha Compton
Fielder was appointed to fill the vacancy on Monday,
July 25, 1994.)
COUNCIL: Mr. Edwards moved that Council Member
Bowles be designated as Chairperson Pro Tem to preside
over the meeting of City Council scheduled for Monday,
June 13, 1994, at 7:30 p.m., inasmuch as Mayor Bowers
will be out of the City. The motion was seconded by Mr.
McCadden and adopted.
272
There being no further business, the Mayor declared the
meeting adjourned at 4:35 p.m.
A P PRO V E D
ATTEST:
~~
1.~
Mary F. Parker
City Clerk
David A. Bowers
Mayor
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.' ~.............. ........ __._....,........toI,,~
273
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
June 13, 1994
7:30 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., city of Roanoke, on Monday, June 13,
1994, at 7:30 p.m., the regular meeting hour, with Council Member
Howard E. Musser presiding, pursuant to Rule 1, Reqular Meetinqs,
of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members William White, Sr., Delvis o.
McCadden, James G. Harvey, II, John S. Edwards and Chairperson
HowardE. Musser------------------------------------------------5.
ABSENT: Council Member Elizabeth T. Bowles and Mayor
David A. Bowers--------------------------------------------------2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend W. Wilson
Jamison, Pastor, Community Christian Church.
Corporal James E. Brabham led the presentation of colors and
the Pledge of AllegJance to the Flag of the United States of
America by Honor Guards of the Roanoke City Sheriff's Office, the
Roanoke City Fire Department, the Roanoke City police Department
and the Roanoke Emergency Medical Services Department in
recognition of Flag Day 1994.
COUNCIL: In the absence of Mayor Bowers, Council
Member Elizabeth T. Bowles was previously designated as
presiding officer for the City Council meeting to be held
on Monday, June 13, 1994; however, due to illness,
Council Member Bowles was unable to be present. Upon
question, the City Attorney rendered the opinion that
inasmuch as Council Member Howard E. Musser is the senior
member of City Council, he would be the appropriate
individual to convene the Council meeting; whereupon,
council Member Musser inquired as to the wishes of
Council regarding appointment of a presiding officer for
the remainder of the meeting.
274
ACTION:
ACTION:
Mr. Harvey moved that Council Member John S. Edwards
be appointed as Chairperson Pro Tem to preside over the
remainder of the City Council meeting on Monday, June 13,
1994. The motion was seconded by Mr. White and adopted.
At this point, Chairperson Pro Tem Edwards took the
Chair.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, June 13,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of Berglund Chevrolet, Inc.,
that two tracts of land located on the north side of
Maddock Avenue, N. E., between Williamson Road and
Courtland Avenue, identified as Official Tax Nos. 3080901
and 3080902, be rezoned from RM-1, Residential Multi-
Family, Low Density District, to C-2, General Commercial
District, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to place
the two lots into a zoning classification that will
permit expansion of the adjoining automobile dealership
business onto the property, was before Council.
The Planning Commission recommended that
Council approve the request for rezoning, advising
that the rezoning will be a logical extension of the
adjoining C-2, General Commercial District, located to
the east of the property and will place all contiguous
property under one ownership wi thin the same zoning
district classification; and the rezoning will be
consistent with good land use principles and practice for
zoning and development patterns in the area.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey moved that the following ordinance be
placed upon its first reading:
,,,J.,,.,,..,..'_Ih..I.Ai.~ l . Jl'..lllil ~ .--'1.--'----_._ U""_
~-----,_.-.~.--. .~...................,"".....,"~
275
(#32032) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
308, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 200.)
The motion was seconded by Mr. Musser.
Daniel F. Layman, Jr., Attorney, appeared before
Council in support of the request of his client.
The Chairperson Pro-Tern inquired if there were
persons present who would like to address Council with
regard to the request for rezoning. There being none,
Ordinance No. 32032 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden, and Chairperson Pro Tern Edwards -------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, June 13,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of John A. Bright and
William T. Bright that two tracts of land, one located at
the northwest intersection of 4th street and Mountain
Avenue, S. E., and the other located at the southwest
intersection of the same intersection, and identified as
Official Tax Nos. 4021001 and 4020326, be rezoned from
LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions
proffered by the petitioners, the matter was before the
body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office. )
276
ACTION:
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to
provide for improvement and adaption of the existing
three story building into a variety of compatible uses,
including mini-warehouse storage, general offices, a
restaurant operation, retail uses and manufacturing and
processing facilities with accessory retail sales, was
before Council.
The Planning Commission recommended that Council
approve the request for rezoning, with the amended
proffers based on the finding that the rezoning will be
in keeping with the recommendation as set forth in the
Comprehensive Plan; and the subject property, based upon
the physical constraints of the site (size and
configuration of the existing building and being located
within the floodplain), is more suitable for a mixed use
development than for industrial purposes.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#32033) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
402, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property wi thin the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 201.)
The motion was seconded by Mr. Harvey.
Donald L. Wetherington, Attorney, appeared before
Council in support of the request of his clients.
The Chairperson Pro-Tern inquired if there were
persons present who would like to address Council with
regard to the request for rezoning. There being none,
Ordinance No. 32033 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
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277
STREETS AND ALLEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, June 13, 1994, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of
John A. Bright and William T. Bright that a section of
Mountain Avenue, S. E., bounded on the west by the right-
of-way of Interstate 581 and U. S. 220, on the east by
the western line of the right-of-way of 4th Street,
S. E., on the south by the northern boundary of Official
Tax No. 4021001, and on the north by the southern
boundary of Official Tax No. 4020326, be permanently
vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the street section requested for closure is a dead-
end right-of-way that provides no access benefits to
other properties or general traffic in the area; and the
street section serves and provides access, parking and
loading purposes of the abutting property owners
(applicants) only.
The Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City,
receive approval of, and record in the Office
of the Clerk of Circuit Court, a subdivision
plat providing for the following:
Disposition of the property within
the vacated right-of-way in a manner
consistent with the requirements of
Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended.
Retention of appropriate easements
for any and all utilities that may
be located within the right-of-way,
together with the right of public
passage for surface and subsurface
installation, repair and maintenance
of such utilities.
,~"",,,,_'~~'...,".h~'",, '~"'.
278
ACTION:
If the above-cited conditions have not been
met within a period of 12 months from the date
of adoption of the ordinance providing for
closure of the subject street, said ordinance
shall become null and void with no further
action by Council being necessary.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden moved that the following ordinance be
placed upon its first reading:
(#32034) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 202.)
The motion was seconded by Mr. Musser.
Donald C. Wetherington, Attorney, appeared before
Council in support of the request of his clients.
The Chairperson Pro-Tern inquired if there were
persons present who would like to address Council with
regard to the request for street closure. There being
none, Ordinance No. 32034 was adopted, on its first
reading, by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-
ARCHITECTURAL REVIEW BOARD-STREETS AND ALLEYS: Pursuant
to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public
hearing for Monday, June 13, 1994, at 7:30 p.m., or as
soon thereafter as the matter may be heard, on the
request of the Hotel Roanoke Conference Center Commission
that all of that certain public right-of-way of Wells
Avenue, N. E., between the western side of Commonwealth
Avenue and the eastern side of Jefferson Street, be
permanently vacated, discontinued and closed, the matter
was before the body.
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279
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that plans for widening and realignment of Second street
and the closure and relocation of Wells Avenue, from
Commonwealth Avenue to Jefferson street, N. E., have
previously been reviewed and approved by the City
Planning Commission and City Council; that realignment of
Wells Avenue from its intersection with Commonwealth
Avenue, to its intersection with Jefferson Street, is a
necessary element of overall plans for construction and
expansion of the new Conference Center and Hotel Roanoke;
and the construction schedule for the new Conference
Center and Hotel Roanoke expansion necessitates the
timely closure and vacation of the abovedescribed section
of Wells Avenue, was before Council.
The Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City,
receive approval of, and record in the Office
of the Clerk of Circuit Court, a subdivision
plat providing for the following:
Disposition of the property within
the vacated right-of-way in a manner
consistent with the requirements of
Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended.
Dedication of
provide for
proposed new
Avenue, N. E.
land sufficient
alignment of
section of
to
the
Wells
Retention of appropriate easements
for any and all utilities that may
be located within the right-of-way,
together with the right of public
passage for surface and subsurface
installation, repair and maintenance
of such utilities.
".,,~, ,..~". m
280
ACTION:
The applicant shall submit to the City and
receive approval of a plan for the
construction and public use of the proposed
alternate roadway. The plan shall provide for
any legal requirements such as dedication of a
public easement over private property if the
alternate roadway is to be used over an
extended period of time for the routing of
public traffic. The plan of roadway
construction shall be reviewed and approved by
the City Engineer. Any and all legal
requirements related to dedication of an
appropriate public easement for the routing of
public traffic over private property shall be
reviewed and approved as to form by the City
Attorney.
If the above-cited conditions have not been
met within a period of 12 months from the date
of adoption of the ordinance providing for
closure of the subject street, said ordinance
shall become null and void with no further
action by Council being necessary.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#32035) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 205.)
The motion was seconded by Mr. White.
The Chairperson Pro-Tern inquired if there were
persons present who would like to address Council with
regard to the request for street closure. There being
none, Ordinance No. 32035 was adopted, on its first
reading, by the following vote:
AYES: Counc i I Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
ACTION:
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CITY CODE-ZONING: The City Clerk having advertised
a public hearing for Monday, June 13, 1994" at 7:30
p.m., or as soon thereafter as the matter may be heard,
on proposed amendments to Chapter 36.1, Zoning, of the
Code of the City of Roanoke (1979), as amended, the
matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the proposed amendments is to: (1)
expedite the review and approval of Certificates of
Appropriateness for approved construction activities in
the local historic districts of the City by delegating
additional authority to the Secretary of the
Architectural Review Board; and (2) establish a new
neighborhood design district to encourage compatible new
construction in areas of the City having historic or
unique architectural value, was before the Council.
It was further advised that the proposed amendments
are needed to address current development issues and
concerns; that improving administration of the City's
local historic district regulations has been an ongoing
priority; and encouraging new infill development that is
compatible with the City's older residential
neighborhoods has been a concern for the past several
years.
The City Planning Commission recommended that
Council approve the proposed amendments to the zoning
Ordinance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#32036) AN ORDINANCE amending S36.1-641, powers
qenerally, by adding new subsection (f); and S36.1-642,
Review procedure, by amending subsection (a), of
Division 2, Architectural Review Board, of Article VII,
Administration; and creating new Subdivision G, ND,
Neiqhborhood Desiqn District, to Division 5, Special
District Requlations, of Article III, District
Requlations, by adding new S36.1-388, Intent; S36.1-389,
"~....."'","'...,.-,..,., ..~".,-,~".
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Desiqnation; S36 .1-390, Application of the district;
S36.1-391, Desiqn district requlations; S36.1-392,
Procedure for obtaininq a zoning permit; S36.1-393,
Standards for new construction; and S36.1-394, Appeals,
of Chapter 36.1, Zoninq, of the Code of the City of
Roanoke (1979), as amended, such amendments to expedite
the review and approval of certificates of appropriate-
ness for approval of construction activities in the
historic and preservation districts and to establish a
new neighborhood design district to encourage compatible
new construction in areas having historic or unique
architectural value.
(For full text of Ordinance, see Ordinance Book No. 56,
page 207.)
The motion was seconded by Mr. McCadden.
The Chairperson Pro-Tern inquired if there were
persons present who would like to address Council with
regard to the proposed amendments. There being none,
Ordinance No. 32036 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
CONSENT AGENDA
The Chairperson Pro-Tern advised that all matters
listed under the Consent Agenda were considered to be
routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent
Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered
separately.
ELECTIONS-BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS
PROGRAM: A communication from Mayor David A. Bowers
transmitting a document entitled, "Suggested Schedule for
Capi tal Improvement Program" that was prepared by the
City Manager, in consultation with the City Attorney as
to legal requirements, which details the sequence of
activities that must take place in order that Council
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might adopt a new capital improvement program to be
primarily funded with general obligation bonds and hold
a voter referendum (special election) on the issuance of
bonds in connection with the November a, 1994 general
election, was before the body.
Because of certain legal requirements as more fully
set forth in the communication, the Mayor strongly
suggested that the schedule be followed closely if
Council adopts a new capital improvement program, that
the program be funded through the issuance of general
obligation bonds, and that the issuance of such bonds be
submi tted to voter approval via referendum on November a,
1994.
The Mayor advised that Council's active involvement
in the process will consist of the following activities:
Individual introductory briefings by City
staff during the week of June 27 through July
1 - these briefings will be approximately two
hours in length and will be scheduled at
Council's convenience by the City Manager
Office. The briefings will be held in the
City Manager's Conference Room.
A City Council capital improvement program
development workshop with City staff on
Tuesday, July 5, that will begin immediately
following City Council's organizational
Meeting at 2:00 p.m., and continue until
approximately 5:00 p.m. The meeting will be
held in Room 306, Municipal North.
Adoption of a resolution endorsing the
projects to be included in the capital
improvement program and the amount of general
obligation bonds to be submitted to voter
approval at City Council's regularly scheduled
meeting on Monday, July 11, at 10:00 a.m.
Participation in a public hearing on the
issuance of bonds on Monday, August a at 7:00
p.m. After the public hearing, City Council
must adopt ordinances authorizing the issuance
of bonds and the holding of the special
election to insure a November a, 1994
referendum.
(For full text, see communication on file in the City
Clerk's Office.)
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284
ACTION:
ACTION:
Mr. Musser moved that Council concur in the proposed
schedule of activities. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
CITY TREASURER-TAXES-COMMISSIONER OF REVENUE: A
joint report of the City Manager, the Director of
Finance, the Commissioner of the Revenue and the City
Treasurer with regard to a review of the feasibility of
receiving real estate taxes in installments, with more
emphasis on changing the April 5 due date, and
consideration of quarterly payments on real estate taxes,
was before Council.
The Committee recommended that all taxpayers be
informed with their initial fiscal year 1994-95 tax bill
that they may make advance installment payments on real
estate taxes, which method will allow taxpayers more
flexibility to accommodate their budgets, and citizens
will be informed of the availability of this service with
a notice to be included with the original real estate tax
ticket mailing in August 1994.
The Committee further recommended that April 5 is an
appropriate due date for the second installment of real
estate taxes; that the April 5 due date was established
to allow reasonable time after the holiday season, yet
before personal property taxes due date, with State and
Federal tax deadlines that fall near this due date having
been taken into consideration; that a majority of
homeowners receive refunds from State and Federal returns
and have the option to increase payroll tax deductions or
increase quarterly tax payments; and it would be
difficult to identify dates within the calendar year that
do not coincide with other potential payment dates for
the typical property owner.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Musser moved that the report be received and
filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
ACTION:
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285
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
Mr. Harvey requested that the record reflect that he
voted against a previous report on the matter, and he
does not concur in the report presently before the
Council.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of George A. McLean, III, as a member of
the Youth Services Citizen Board, for a term ending
May 31, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mr. Musser moved that the report of qualification be
received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMMITTEES-ROANOKE ARTS COMMISSION: Mimi Hodgin,
Chair of the Roanoke Arts Commission, appeared before
Council and introduced members of the Roanoke Arts
Commission, advising that members of the Arts Commission
have varied backgrounds and represent all of the art
groups in the Roanoke Valley. She stated that in the
last year, the Arts Commission has clarified its mission,
goals and objectives which was intended to help the
Commission focus more clearly on the most important
issues facing the City, and the Arts Commission is
currently involved in approximately 12 projects.
Linda Atkinson, Member and Historian of the Roanoke
Arts Commission, highlighted certain Art Commission
projects.
, 'I'." ."..,
286
Ms. Hodgin advised that the arts make communities
more liveable and bring beauty, joy and meaning to
cities, towns and counties. She requested Council's
support by including the Roanoke Arts Commission in the
City's building projects, and also requested assignment
of a shared staff person wi thin City Government to assist
the Arts Commission in working with the City Manager, the
Director of Public Works and the Traffic Engineer to
address the City's aesthetic and community needs in a
creative, and problem solving manner.
Wi thout objection by Council, the Mayor advised that
the report would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-GENERAL DISTRICT COURT-COMMONWEALTH'S
ATTORNEY-LEGISLATION: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, with regard
to establishing a Cost Collections Unit as a part of the
Roanoke City Commonwealth's Attorneys Office, was before
Council.
It was advised that the Commonwealth's Attorney has
the responsibility to institute proceedings for the
collection and satisfaction of judgements issued in
Courts of the Commonwealth of virginia, pursuant to
Sections 19.2-348 and 19.2-349 of the Code of Virginia
(1950), as amended; that to enhance collection efforts,
Section 1-26 of Chapter 994 of the 1993 Acts of Assembly
authorizes the Commonwealth's Attorney and the locality
to enter into a contractual agreement with the court
system to establish and fund formal collection programs;
that funding of the program is from costs collected and
the locality shares on a 50/50 basis any revenue above
expenses with the State, with no local funds required;
and Robert N. Baldwin, Executive Secretary of the
Virginia Supreme Court, has approved establishment of a
collection program in the City of Roanoke, pursuant to a
communication under date of April 25, 1994.
It was further advised that in an attempt to collect
judgements, the Commonwealth's Attorney's Office is
forced to use secretarial staff to perform the duty as an
addi tional responsibility; that while the return for this
effort is good, the situation provides no opportunity to
receive funding to invest in improving the collection
effort; and currently the locality has no means to
receive a portion of the State fines and costs assessed
and collected.
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287
The Commonwealth's Attorney recommended that Council
authorize execution of a contract between the Roanoke
City General District Court and the Roanoke City
Commonwealth's Attorney; authorize the City Manager to
execute all appropriate documents; and authorize the
following budget for the Cost Collections Unit of the
Commonwealth's Attorney's Office to accounts to be
established by the Director of Finance:
Expenses
Total Expenses
$25,000.00
1,920.00
3,080.00
1,912.00
2,220.00
96.00
164.00
5,000.00*
500.00
200.00
200.00
9,200.00*
3,500.00*
4,000.00*
12,000.00
$68,992.00
Salaries
Temporary Wages
City Retirement
Employer FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Telephones
Administrative Supplies
Internal Services - CIS
Management Services (copies)
Expendable Equipment
Furniture and Equipment
Computer Software
Rent
* Start up expenses - After initial start up expenses, it
is estimated that the annual budget for the program will
be approximately $50,000.00.
Estimated Revenues
Court Judgement Collection Fees
$68,992.00
A report of the City Manager concurring in the above
recommendation, was also before Council
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#32037-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 156.)
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288
ACTION:
ACTION:
Mr. White moved the adoption of Ordinance No. 32037-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. White offered the following resolution:
(#32038-061394) A RESOLUTION authorizing the
execution of a contract between the City of Roanoke, the
Clerk of the Roanoke General District Court and the
Commonwealth's Attorney for the City of Roanoke to
provide for the establishment of a cost collection
program.
(For full text of Resolution, see Resolution Book No. 56,
page 157.)
Mr. White moved the adoption of Resolution No.
32038-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-SCHOOLS: A communication from the Roanoke
City School Board requesting appropriation of funds to
the following school accounts, was before Council.
Grant No. 6236
$158,000.00 for the 1994-95
Chapter II Program to provide
funds for improvement of
instructional services in the
school district. The Program
will be reimbursed by Federal
funds in the amount of
$114,361.00, with a local match
of $43,639.00.
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Grant No. 6304
Grant No. 6305
Grant No. 6445
Grant No. 6511
Grant No. 6520
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289
$876,795.00 for the 1994-95
Governor's School Program to
provide instruction in science
and math to high school
students. The Program will be
supported by State funds in the
amount of $340,955.00, a local
match of $304,040.00, and
$231,800.00 from tuition
collected from participating
school districts.
$141,978.00 for the 1994-95
Family ERA program to provide
for a family-school partnership
to promote family education and
student readiness and
achievement. The Program is
100 per cent reimbursed by
Federal funds.
$76,763.00 for the 1994 Summer
Youth Employment Program to
provide training and hands-on
experience for building trades
students. The Program will be
100 per cent reimbursed by
Federal funds.
$37,432.00 for the 1993-94 Flow
Through Program to provide aid
for the education and guidance
of handicapped students. The
Program will be reimbursed 100
per cent by State and Federal
funds.
$860,000.00 for the 1994-95
Flow Through Program to provide
aid for the education and
guidance of handicapped
students. The Program will be
100 per cent reimbursed by
state and Federal funds.
290
Grant No. 6767
Grant No. 6768
Grant No. 6769
$119,970.00 for the 1994-95
Adult Basic Education Program
to provide funds for the
education of adults who have
not completed high school. The
Program will be reimbursed by
Federal funds in the amount of
$97,370.00, with a local match
of $22,600.00.
$167,567.00 for the 1994-95
Apprenticeship Program to
provide on-the-job and
classroom vocational
instruction for students in the
apprenticeship program.
Revenue will be provided by
State funds and fees paid by
participants.
$318,535.00 for the 1994-95
Perkins Act Program to provide
funds for vocational
instructors and equipment. The
Program will be 100 per cent
reimbursed by Federal funds.
A report of the Director of Finance advising that
the grants are funded with Federal and State funds and
fees; that in addition to these funding sources, Chapter
II, Governor's School and Adult Basic Education grants
require local match, for a total of $370,279.00, which
funds are available in the following accounts, was also
before the body.
Chapter II:
Retirement-VSRS (030-060-6001-6000-0202) $ 43,639.00
Governor's School:
Tuition In-State (030-060-6001-6346-0382)
Matching Funds (030-060-6007-6998-0588
$243,980.00
60,000.00
Adult Basic Education:
Matching Funds (030-060-6001-6450-0588) $ 22,600.00
ACTION:
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291
The Director of Finance recommended that Council
concur in the request of the School Board.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#32039-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 158.)
Mr. White moved the adoption of Ordinance No. 32039-
061394. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WATER RESOURCES-SEWERS AND STORM DRAINS-CITY
CHARTER: Kit B. Kiser, Director, Utilities and
Operations, presented a written report on behalf of the
City Manager with regard to a 30-inch sewage line leak
within the basement wall of the Water Pollution Control
Plant, advising that approximately six months ago, a 90-
foot run of 48-inch sewer as it passed underground and
passed through two structural wall sections was repaired;
that recently, a 30-inch cast iron raw sewage pump
discharge line began leaking within a basement wall
section; that repairs to the line will entail cutting out
a section of the line outside the wall, installing a
blind flange, applying plastic coating to the damaged
section, followed by installation of a spool piece
section to put the pump and line back in service; that
work was initiated under the emergency work provisions of
292
the City Code due to the possibility of the section of
line completely failing (rupturing) rather than just
leaking, at an estimated cost of $20,000.00 - $25,000.00;
and a detailed report will be provided to Council upon
completion of repairs.
(For full text, see report on file in the City Clerk's
Office. )
Without objection by Council, the Chairperson Pro-
Tern advised that the briefing would be received and
filed.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-SIDEWALK/CURB AND GUTTER-DOWNTOWN ROANOKE,
INCORPORATED-STREETS AND ALLEYS: The City Manager
submitted a written report advising that Chapter 30,
Streets and Sidewalks, of the Code of the City of Roanoke
(1979), as amended, includes provisions regulating
obstructions to public streets, alleys, sidewalks, and
gutters of the City; and sidewalk sales are permitted in
the Downtown Service District under limited circumstances
as approved by Council in 1989.
It was further advised that Downtown Roanoke,
Incorporated, on behalf of downtown restauranteurs, has
requested permission to allow sidewalk tables and chairs
on which to serve food and non-alcoholic beverages, with
key provisions of the request to include the following:
applications will be made through Downtown
Roanoke, Incorporated;
tables and chairs will be located in an
extending no more than three feet
adjoining restaurants, and leave no less
three feet of unobstructed area
pedestrians;
area
from
than
for
furniture design will be approved by Downtown
Roanoke, Incorporated;
".
at the end of the business day, all sidewalk
furni ture will be removed from the public
sidewalk or securely chained to the adjoining
building;
no alcoholic beverages will be served; and
trash will be frequently monitored and removed
from the area.
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293
The city Manager recommended that Council authorize
tables and chairs to be located in the Downtown Service
District, pursuant to the following terms and conditions:
the entire area occupied by such street
furni ture may extend no further than three
feet from the adjoining building and in no
case shall remaining unobstructed sidewalk
width be less than five feet between such
furni ture and any other permanent sidewalk
amenity such as street trees, trash
receptacles, benches, street light standards,
or traffic control devices;
all sidewalk furniture must be removed from
the public right-of-way each day after
business hours, or secured; no furniture shall
be anchored to the public sidewalk;
the City reserves the right to approve the
design of all street furniture;
no alcoholic beverages shall be served or
consumed on the public right-of-way;
the permittee shall indemnify and hold
harmless the City, its officers, agents and
employees, from any and all claims, injuries,
or damages to persons or property which may
result from the location of such street
furniture; the permittee shall present
evidence of public liability insurance in an
amount established by the City's Risk
Management Officer;
the permittee shall frequently monitor the
area for garbage, trash, refuse, other waste
materials, and adequate sidewalk clearance;
and
the City Manager shall be
promulgate such other rules
appropriate to implementing
public sidewalks.
authorized to
and procedures
such use of the
(For full text, see report on file in the City Clerk's
Office. )
Mr. White offered the following emergency ordinance:
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ACTION:
(#32040-061394) AN ORDINANCE amending the Code of
the City of Roanoke (1979), as amended, by enacting new
Section 30-9.1, Sidewalk obstructions, to delegate to the
City Manager the authority to issue permits for moveable
sidewalk obstructions, under certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 165.)
Mr. White moved the adoption of Ordinance No. 32040-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
WATER RESOURCES: The City Manager submitted a
written report with regard to Change Order No. 5 to the
contract with Crowder Construction Company for Carvins
Cove Filter Plant Improvements - Phase II, in the amount
of $84,769.55, for a total contract amount, including
Change Order No.5 of $13,748,339.33, advising that the
following changes require the approval of Council:
leak repairs and other work around two
30" pipe sleeves at the west end of
the filter building
$17,625.00
replace four 20" valves at the
existing aeration basins
17,784.12
additional 16" butterfly valve at the
new backwash water storage reservoir
5,000.00
continuous chlorine residual
monitoring system
29,250.22
replace aluminum toe boards on existing
walkways at basin handrails
15,110.21
Total Amount of Change order No.5
$84,769.55
The City Manager recommended that he be authorized
to issue Change Order No. 5 to the contract with Crowder
Construction Company, in the amount of $84,769.55, and
zero consecutive calendar days additional construction
ACTION:
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295
time; that the total contract amount of $13,663,569.78
will not change; and the contract allowance for repair/
replacement will be reduced by the sum of $84,769.55.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
(#32041-061394) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 5 to the City's
contract wi th Crowder Construction Company, in connection
with Carvins Cove Filter Plant Improvements - Phase I;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 167.)
Mr. White moved the adoption of Ordinance No. 32041-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
LEGISLATION-REFUSE COLLECTION-ROANOKE VALLEY
RESOURCE AUTHORITY-WATER RESOURCES-RECYCLING: The City
Manager submitted a written report transmitting a
communication from Robert W. Benninger, Chairperson,
Roanoke Valley Resource Authority, requesting that
Council support Federal legislation that would enable
local option to control the end destination of solid
waste originating from the City limits.
The City Manager requested that Council adopt a
measure signifying the Council's support of Federal Bill
1634 and similar legislation that would specifically
authorize solid waste flow control, and that copy of said
measure be forwarded to the City's Federal elected
representatives.
(For full text, see report and communication on file in
the City Clerk's Office.)
Mr. McCadden offered the following resolution:
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296
ACTION:
(#32042-061394) A RESOLUTION supporting United
States Senate Bill 1634 authorizing local governments to
exercise solid waste flow control.
(For full text of Resolution, see Resolution Book No. 56,
page 168.)
Mr. McCadden moved the adoption of Resolution No.
32042-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-DIVISION OF MOTOR VEHICLES-GRANTS-YOUTH: The
City Manager submitted a written report advising that the
Office on Youth has received funds from the Commonwealth
of Virginia Department of Motor Vehicles to be used to
assist in offsetting the cost of special projects which
are operated by the Office on Youth during program year
1993-94; and funding in the amount of $1,000.00 was
received by the Office on Youth on December 9, 1993, from
the Department of Motor Vehicles.
It was further advised that funds received from the
Department of Motor Vehicles were used for implementation
of special projects such as Student Government Day,
special programs, and closing exercises for the job
training camps; that the Office on Youth operates various
programs to improve the quality of life for children and
youth; and appropriation of these funds into the special
projects account will be a reimbursement of program
costs.
The City Manager recommended that Council
appropriate $1,000.00 to a Grant Fund Special Projects
Expenditure Account, with a corresponding revenue
estimate to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following emergency budget
ordinance:
ACTION:
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297
(#32043-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 170.)
Mr. McCadden moved the adoption of Ordinance No.
32043-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-GRANTS-YOUTH: The City Manager submitted a
written report advising that the Office on Youth received
funds from Project FOCUS Grant to operate a job training
camp program for youth, ages 12 - 15; that the need for
the program was expressed during the Teen summit meetings
in 1992 because teens felt that there was "nothing to do"
and the majority of the youth were too young to obtain
jobs; that a Summer Job Training Camp was offered during
the summer of 1993 with FOCUS funds, the goal of which
was to enroll 40 youth to complete the program, however,
due to an overwhelming interest, 62 youth were given the
opportuni ty to learn about the world of work through
classroom training which included, but was not limited
to, role playing, speakers, career exploration, goal
setting, etc.; and funding in the amount of $30,342.45
was transferred in May 1994 from the Project FOCUS grant
to the Office on Youth for implementation of the job
training camp program.
It was explained that funds were transferred from
the Project FOCUS grant for implementation of the Job
Training Camp Program which began in April 1994; that the
Office on Youth is operating the program which has been
providing job related training activities; and
appropriation of funds into a special account for
reimbursement of program costs will be coordinated by the
Office on Youth.
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298
ACTION:
The City Manager recommended that Council
appropriate $30,342.45 to a Grant Fund expenditure
account, with a corresponding revenue estimate to be
established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32044-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 171.)
Mr. Harvey moved the adoption of Ordinance No.
32044-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-TOTAL ACTION
AGAINST POVERTY-GRANTS-FDETC-SCHOOLS: The City Manager
submitted a written report advising that the U. S.
Department of Agriculture (USDA) has solicited
applications from municipalities to participate in the
1994 Virginia Summer Food Service Program; and the
purpose of the Program is to provide nutritionally
balanced, healthy meals to children ages one through 18
of low-income families during the Summer months of 1994.
It was further advised that a grant application for
the Virginia Summer Food Service Program was prepared by
the Fifth District Employment and Training Consortium, on
behalf of the City, for consideration by the U. S.
Department of Agriculture for funding for the period
June 20 - September 2, 1994, with notice of grant award
expected by June 14, 1994; that 1,335 daily meals are
proposed for youth participating at specified sites
throughout the City, at an estimated 38,000 meals to be
served through the program.
ACTION:
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299
The City Manager recommended that Council approve
the following actions:
accept of the subsequent grant award from the
U. S. Department of Agriculture, in the amount
of $123,090.00;
authorize the Director of Human Development to
negotiate and execute a contract for food
service with Roanoke City Schools, as well as
appropriate interagency agreements with the
Fifth District Employment and Training
Consortium, Office on Youth and the City of
Roanoke Redevelopment and Housing Authority to
facilitate success of the project; and
appropriate $123,090.00, with a corresponding
revenue estimate, to an account to be
established in the Consortium Fund by the
Director of Finance, for the virginia summer
Food Service Program.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following emergency budget
ordinance:
(#32045-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 172.)
Mr. McCadden moved the adoption of Ordinance No.
32045-061394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. McCadden offered the following emergency
ordinance:
, ,
300
ACTION:
(#32046-061394) AN ORDINANCE authorizing the
execution of a grant application made on behalf of the
Ci ty of Roanoke for the United States Department of
Agriculture 1994 Summer Food Service Program, the
acceptance of the subsequent grant award, the negotiation
and execution of the appropriate interagency agreements,
including an agreement with Roanoke City Schools; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 173.)
Mr. McCadden moved the adoption of Ordinance No.
32046-061394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-CITY SHERIFF-CMERP-EQUIPMENT: The City
Manager submitted a written report advising that the
Capi tal Maintenance and Equipment Replacement Program has
identified the need for Emergency Breathing Apparatus and
an X-Ray Inspection System to enhance court security for
use in the Roanoke City Jail; that the X-Ray Inspection
System will provide a method of inspection of hand-
carried baggage, packages and mail; and existing security
devices and walk through units primarily detect metal
objects, however, the X-Ray Unit will provide additional
security by detecting weapons, narcotics, explosives and
other dangerous items through an advanced image process.
It was further advised that following advertisement,
bids were received and reviewed by a bid committee;
whereupon, the City Manager recommended that Council
accept the bid submitted by Security Defense Systems
Corporation, for one new X-Ray Inspection System, at a
total cost of $15,945.00, and the bid of Fire & Safety
Equipment, for an Emergency Breathing Apparatus, at a
total cost of $6,464.04; that all other bids received by
the City be rejected; and that $22,410.00 be appropriated
from the Capital Maintenance and Equipment Replacement
Program to the following accounts:
ACTION:
ACTION:
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301
$15,945.00 to Account No. 001-024-2140-9015
6,465.00 to Account No. 001-024-3310-9015
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32047-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 174.)
Mr. Harvey moved the adoption of Ordinance No.
32047-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
Mr. Harvey offered the following resolution:
(#32048-061394) A RESOLUTION accepting bids for an
X-Ray Inspection System and for Emergency Breathing
Apparatus for the City Jail, upon certain terms and
conditions, and awarding a contract therefor; authorizing
the proper City officials to execute the requisite
contract for such work; and rejecting all other bids made
to the City for these items.
(For full text of Resolution, see Resolution Book No. 56,
page 175.)
Mr. Harvey moved the adoption of Resolution No.
32048-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
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302
DIRECTOR OF FINANCE:
CITY CODE-LEGISLATION-BINGO/RAFFLES: The Director
of Finance submitted a written report advising that
numerous changes were made to the Code of Virginia
(1950), as amended, regarding bingo and raffle operations
as a result of the 1994 Session of the General Assembly
which changes will become effective July 1, 1994, as
follows:
Previously, certain organizations were
required to have been in existence for at
least two years prior to applying for a
permit, which provision will be changed to
five years.
Organizations sponsoring bingo games may
accept cash or checks as payment for players
to participate in bingo games, and language
was added to provide that postdated checks may
not be accepted, that lines of credit may not
be extended, and credi t or debit cards or
other electronic fund transfers may not be
used as payment for charges to participate in
bingo games.
The sale of instant bingo cards to anyone
below 16 years of age is now prohibited, with
the age limit being raised to 18 years of age.
In addition to the definitions of
organization, bingo, raffle, instant bingo,
and jackpot, the definition of a landlord will
be added, and a landlord will be defined as
any person or his agent, firm, association,
organization, partnership, or corporation, or
employee thereof, which owns and leases, or
leases any premise devoted in whole or in part
to the conduct of bingo games, and any person
residing in the same household as a landlord.
Employees of a corporate sponsor of a
qualified organization will be allowed to
participate in the management, operation or
conduct of one raffle per year.
Landlords will
following:
be
prohibited
from
the
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303
participating in the conduct,
management or operation of any bingo
games;
selling, leasing or otherwise
providing for consideration any
bingo supplies; and
requiring as a condition of a lease
that a particular manufacturer,
distributor or supplier of bingo
supplies be used by the
organization.
It was noted that an addition to Section 21.71 of
the Code of the City of Roanoke (1979), as amended, is
recommended concerning organizations that discontinue
their raffle or bingo operations with unspent proceeds
which should be reported until all have been properly
spent, advising that currently, an organization with
unexpended cash balances could cease its bingo or raffle
operations and they would not be required to report
whether those cash proceeds were spent for charitable
purposes, therefore, it is recommended that a provision
stating that organizations which either cease to exist or
cease their bingo or raffle operations must file reports
on a quarterly basis until all cash proceeds have been
properly spent, which will allow the City to monitor and
to ensure that all bingo or raffle proceeds are indeed
spent for charitable purposes.
The Director of Finance advised that it is important
that the City be consistent with the Code of Virginia,
especially in the matter of bingo games and raffles, in
order to accomplish the changes, he transmitted a
proposed ordinance amending certain sections of the City
Code relating to bingo and raffle operations which will
allow the City to continue to effectively administer
bingo and raffle operations in compliance with State
laws.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser
ordinance:
offered
the
following
emergency
(#32049-061394) AN ORDINANCE to amend and reordain
S21-66, Binqo qames and raffles definitions;
subsections (a)(1), (2), and (3) of S21-68, Requirement
of issuance of permit; where valid; duration; permits
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304
ACTION:
subject to requlation; subsection (c) of S21-69,
Limitation on frequency and duration of conductinq binqo
qames; subsection (d) of S21-70, "Instant binqo"; S21-71,
Reports of qross receipts and disbursements required;
form of reports; failure to file; certificate of
compliance; riqht of entry upon premises; records;
independent accountinq procedure, by adding new
subsection (h); subsection (e) of S21-73, Prohibited
practices; and Section 21-73, Prohibited practices by
adding new subsection (g) and redesignating current
subsections (g) through (p) as subsections (h) through
(q), of Article II. Gamblinq, of the Code of the City of
Roanoke (1979), as amended, to provide for the regulation
of bingo and raffle games in the City; providing for an
emergency, and an effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 176.)
Mr. Musser moved the adoption of Ordinance No.
32049-061394. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-HOUSING/AUTHORITY-GRANTS: The Director of
Finance submitted a written report advising that the
Community Development Block Grant (CDBG) program is
accounted for on the City's financial records by program
year, with three years currently appropriated; that the
U. S. Department of Housing and Urban Development permits
localities to determine the number of CDBG program years
to remain on the records; that reprogramming funds allows
the City to maintain a minimum number of program years on
its records; that the earliest Community Development
Block Grant year (B-91-MC-51-0020) may be closed by
reprogramming unspent funds in the program year to the
next subsequent program year (B-92-MC-51-0020); and
unspent funds totalling $176,024.00 will be used for the
same activities for which they are currently
appropriated.
The Director of Finance recommended that Council
authorize the following actions:
ACTION:
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305
transfer unspent funds of $176,024.00 to
Community Development Block Grant year B-92-
MC-51-0020; and
close-out Community Development Block Grant
year 3-91-MC-51-0020.
(For full text, see report on file in the City Clerk's
Office. )
Mr. White offered the following emergency budget
ordinance:
(#32050-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 185.)
Mr. White moved the adoption of Ordinance No. 32050-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
BUDGET-INTERNAL SERVICE FUND: The Director of
Finance submitted a written report advising that the
City's Internal Service Funds account for certain
services provided to departments of the General Fund;
that the service providing departments within the
Internal Service Funds recover costs by charging the
receiving departments; that budgeted funds for internal
services are allocated in each fiscal year's budget
throughout the various departments based on estimated
usage, which usually varies from the original estimates;
and each year it is necessary to make appropriation
transfers between several departments to provide
sufficient funds for internal services for the remainder
of the fiscal year, which transfers do not increase the
original overall budget, but only reallocate amounts
between departments.
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306
ACTION:
The Director of Finance recommended adoption by
Council of a budget ordinance which will accomplish the
required transfers.
(For full text, see report on file in the City Clerk's
Office. )
Mr. White offered the following emergency budget
ordinance:
(#32051-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 188.)
Mr. White moved the adoption of Ordinance No. 32051-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-CITY EMPLOYEES: The Director of Finance
submitted a written report advising that the 1993-94
fiscal year General Fund included funds in the
nondepartmental category for payment of life insurance,
termination (vacation) leave and unemployment wages,
which types of employee fringe benefits are budgeted at
estimated amounts in each department or in the
nondepartmental category inasmuch as annual charges for
each department are difficult to accurately project; and
actual costs are charged to the applicable department in
anticipation of budget transfers to cover said costs.
The Director of Finance recommended adoption of a
budget ordinance providing for the transfer of funds from
the nondepartmental category to applicable departmental
budgets as follows:
ACTION:
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307
Life Insurance
$266,478.00
Termination (Vacation)
Leave Wages
$108,099.00
$ 35,000.00
Unemployment Wages
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32052-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 192.)
Mr. Harvey moved the adoption of Ordinance No.
32052-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
CITY ATTORNEY:
POLICE DEPARTMENT-CITY CODE-COMMONWEALTH' S ATTORNEY-
LEGISLATION-TRAFFIC: The City Attorney submitted a
wri tten report advising that since 1982, Council has
reenacted and recodified the City Code on an annual basis
in order to properly incorporate in the Code amendments
passed by the virginia General Assembly at the previous
Session to State statutes that are incorporated by
reference in the City Code, which procedures ensures that
the ordinances codified in the City Code incorporate the
current provisions of State law; that incorporation by
reference is frequently utilized in local codes to
preclude having to set out lengthy provisions of state
statutes in their entirety; that in addition, the
technique ensures that local ordinances are always
consistent with State law as is generally required; and
the procedure whereby a local governing body incorporates
State statutes by reference after action of the General
Assembly has been approved by the Attorney General.
..
r .,
308
ACTION:
The City Attorney recommended that Council adopt an
ordinance to readopt and reenact the Code of the City of
Roanoke (1979), as amended.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following emergency
ordinance:
(#32053-061394) AN ORDINANCE to readopt and reenact
the Code of the City of Roanoke (1979), as amended; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 195.)
Mr. McCadden moved the adoption of Ordinance No.
32053-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Counc i 1 Members Mus ser , Whi te, Harvey,
McCadden and Chairperson Pro Tem Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
REPORTS OF COMMITTEES:
BUDGET-CABLE TELEVISION: Council Member Musser,
Chairperson, Roanoke Valley Cable Television Committee,
presented a written report on behalf of the Committee,
advising that on March 2, 1994, the Roanoke Valley
Regional Cable Television Committee recommended a fiscal
year 1994-95 budget of $116,057.00; that cost increases
are primarily in the areas of rent, part-time help and
mileage; and the total operating budget of $116,057.00 is
separated as follows based on the number of Cox Cable
subscribers in each locality:
Roanoke City
Roanoke County
Town of Vinton
57 per cent
36 per cent
7 per cent
$66,153.00
41,780.00
8,124.00
ACTION:
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309
The Roanoke Valley Regional Cable
Committee recommended that Council approve
year 1994-95 operating budget, in the
$116,057.00, including the City's share of
which is $66,153.00.
Television
the fiscal
amount of
the budget
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following resolution:
(#32054-061394) A RESOLUTION approving the annual
operating budget of the Roanoke Regional Cable Television
Committee for Fiscal Year 1994-95.
(For full text of Resolution, see Resolution Book No. 56,
page 197.)
Mr. Musser moved the adoption of Resolution No.
32054-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
ROANOKE CIVIC CENTER: Council Member William White,
Sr., Chairperson of a committee appointed by the Mayor to
tabulate bids received for replacement of the wooden
stage floor in the Roanoke Civic Center Auditorium,
presented a written report on behalf of the Committee,
recommending that Council reject the lump sum bid
submitted by Williams Painting and Remodeling, Inc., in
the amount of $136,950.00; and that the City
Administration review the project for changes in scope
and timing, followed by re-advertisement for bids.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
-
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310
ACTION:
ACTION:
(#32055-061394) A RESOLUTION rejecting all bids for
replacement of the wood stage floor at the Roanoke Civic
Center Auditorium.
(For full text of Resolution, see Resolution Book No. 56,
page 198.)
Mr. White moved the adoption of Resolution No.
32055-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-
EASEMENTS: Ordinance No. 32030 authorizing vacation of
a portion of sanitary sewer easements across properties
identified by Roanoke City Tax Nos. 6120434 - 6120438,
6120443, 6140714, 6160633, 6120418-6120429, 6120417X, and
6120430, in connection with the Peters Creek Sewer
Replacement Project PC-I, having previously been before
the Council for its first reading on Monday, June 6,
1994, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
(#32030-061394) AN ORDINANCE authorizing the
vacation of a portion of sanitary sewer easements across
properties identified by Roanoke City Tax Nos. 6120434 -
6120438,6120443,6140714,6160633,6120418-6120429,
6120417X, and 6120430, in connection with the Peters
Creek Sewer Replacement Project PC-I, upon certain terms
and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 154.)
Mr. White moved the adoption of Ordinance No. 32030-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
ACTION:
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311
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(Council Member Bowles and Mayor Bowers were absent.)
PURCHASE/SALE OF PROPERTY-TRAFFIC-CITY PROPERTY-
HOUSING/AUTHORITY-HOTEL ROANOKE CONFERENCE CENTER-
ASBESTOS REMOVAL-STREETS AND ALLEYS-VIRGINIA TECH:
Ordinance No. 32031 authorizing donation and conveyance
of the City's interest in property identified by Roanoke
City Tax No. 2012716 and commonly known as 111 Wells
Avenue to the Roanoke Redevelopment and Housing Authority
for relocation of the structure located on the property
prior to construction of the Second Street/Gainsboro Road
Project, upon certain terms and conditions, having
previously been before the Council for its first reading
on Monday, June 6, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr.
White offering the following for its second reading and
final adoption:
(#32031-061394) AN ORDINANCE authorizing the
donation and conveyance of the City's interest in
property identified by Roanoke City Tax No. 2012716 and
commonly known as 111 Wells Avenue to the Roanoke
Redevelopment and Housing Authority for relocation of the
structure located on the property prior to construction
of Second street/Gainsboro Road Project, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 155.)
Mr. White moved the adoption of Ordinance No. 32031-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tern Edwards---------------5.
NAYS: None---------------------------------------O.
(council Member Bowles and Mayor Bowers were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
312
OTHER HEARINGS OF CITIZENS: None.
There being no further business, the Mayor declared the
meeting adjourned at 9:00 p.m.
ATTEST:
~~
A P PRO V E D
:9. L-
~.~~,5d~
~ John S. Edwards
Chairperson Pro Tern
Mary F. Parker
City Clerk
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ROANOKE CITY COUNCIL---------ROBERT W. GOODLATTE
June 20, 1994
12:00 noon
A joint meeting of Roanoke City Council and Congressman
Robert W. Goodlatte was held on Monday, June 20, 1994, at 12:00
noon, in the City Council's Conference Room, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, William White, Sr. (entered the
meeting at 1:15 p.m.), and Mayor David A. Bowers-----------------5.
ABSENT: Council Members James G. Harvey, II, and Howard E.
Musser------------------------------------------------------------2.
OTHERS PRESENT: Congressman Robert W. Goodlatte; Steven
Landes, Legislative Assistant to congressman Goodlatte; John H.
Parrott, Council Member-Elect; Linda F. Wyatt, Council Member-
Elect; W. Robert Herbert, City Manager; James D. Ritchie, Assistant
City Manager; Wilburn C. Dibling, Jr., City Attorney; James D.
Grisso, Director of Finance; Willard N. Claytor, Director of Real
Estate Valuation; and Mary F. Parker, City Clerk.
The Mayor advised that the purpose of the meeting was to
discuss matters of mutual interest and concern with Congressman
Goodlatte.
Congressman Goodlatte referred to previous discussions
relating to problems the City confronts with unfunded Federal
government mandates and Federal regulations, which the City
sometimes questions as to the cost benefit ratio that is derived
from having to comply with some of these regulations, and reported
that progress has been made in this regard. He stated that he has
joined a group called the Unfunded Mandates Caucus which has
designated representatives to go through each bill and try to
ferret out those mandates to either get them changed in the bill or
at least alert the members when they vote on the floor that these
mandates are included in the bills, and the legislature has had
some success along these lines. The Congressman further stated
that earlier this year there was a bill to elevate the
Environmental Protection Agency to Cabinet level status; that many
in the Congress saw that as an opportunity to try to require cost
benefit analysis or risk assessment to be performed by the E.P.A.
before new regulations are imposed, though there was an amendment
proposed to be offered which would require that to be done before
any new regulations could be issued; that the E.P.A. was opposed to
that as was the administration, and therefore, they wrote the rule
under which the House would consider the bill in such a fashion
1
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314
that the amendment could not be offered; however, the rule was
defeated with over 60 Democrats joining with virtually all the
Republicans in defeating the rule. He advised that he felt this
sent a strong message that a number of other pieces of legislation
similar to that which would be coming back to Congress would have
to take into account the cost effect on local governments and
private business if they are going to continue a trend toward
further regulation; so that will have an impact not only in that
area but also in the area of legislation such as superfund,
wetlands, endangered species, as well as other pieces of
legislation which will come up for reconsideration; and that most
of it should be reauthorized, but he believes it should include
some realistic language that requires the appropriate regulatory
agency involved to take a look at it.
The Congressman further stated that in terms of matters that
are of direct interest to the City and the City's economic
development, a success was achieved just last week in getting the
House of Representatives to approve $350,000.00 for study of the
location and initial engineering for a new tower at the Roanoke
Regional Airport; that last year, it was taken out in committee and
Jacqueline Shuck contacted him after it had been taken out of
committee, so this year when Ms. Shuck came back he suggested that
a much more aggressive approach be taken; that both he and Ms.
Shuck testified before the Transportation Appropriations
Subcommittee and requested that the money be specifically
designated for Roanoke; and that with the help of Frank Wolf, who
is the ranking Republican on that Committee, and Rick Boucher and
L. F. Payne who signed a letter to the Subcommittee Chairman
requesting that the money be kept in there, it has now been passed
by the entire House and efforts are being made to get to work on it
in the Senate. He advised with regard to the Appalachian Regional
Commission, that Roanoke was left out when it was originally
established, and lost out on many millions of dollars in economic
development funds; that since that time, Jim Olin had offered some
legislation in previous Congress to add Roanoke, Roanoke County,
Salem, Rockbridge, Lexington, Buena Vista, Montgomery and Radford
to it; that it was never taken up, so he offered the legislation
again this year; and that fortunately, the Appalachian Regional
Commission bill was coming up for reauthorization this year, so
with the help of Bob Wise from West Virginia, the bill that he
introduced was included as an amendment to the reauthorization
which was passed. He further advised that now the House is waiting
on the Senate, which is a little more problematic because the
powers that be on the appropriate subcommittee in the Senate are
western senators who are not particularly fond of the Appalachian
Regional Commission, so they are looking for either pushing the
Senate to mark up the legislation to reauthorize the Appalachian
Regional Commission or to try to attach it to the appropriations
legislation that goes through; and that the Senate can attach it on
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315
that side, and the House can do that when they appropriate
additional funds for the Appalachian Regional Commission, as we;;
as mention that these three counties and all the cities in the same
area will be included.
Council Member Bowles stated that the City is appreciative of
the efforts of congress with regard to the Appalachian Regional
Commission, and inquired as to whether there is anything more the
City can do to stimulate additional interest in the Appalachian
Regional Commission on the Senate side. Congressman Goodlatte
advised that if the City has not already done so, it should adopt
another resolution and send it to Senators Warner and Robb urging
their support, and noted that he has been working very closely with
both their offices to try to push this; and that the problem is a
Senator from Montana who is apparently not fond of the A.R.C., and
understandably from that Senator's perspective, the A.R.C. provides
special development funds for about thirteen states in the eastern
part of the country, with nothing comparable in his area,
therefore, he has doubts as to why he should support it.
congressman Goodlatte pointed out that from his perspective, our
argument is that no additional funds are being requested; that we
are asking for counties which were originally designated to be a
part of the A.R.C. to be allowed to do so and to compete for those
existing funds; and that their primary purposes are ones that the
City would be very interested in, such as development of industrial
si tes and roads to access those industrial sites. Mrs. Bowles
expressed appreciation to congressman Goodlatte for his assistance.
Council Member Edwards asked for clarification as to which
tower at the airport the congressman had referred to earlier;
whereupon, Congressman Goodlatte stated that he was referring to
the radio control tower which is located as a part of the old
terminal building at Roanoke Regional Airport. He advised that the
old terminal building cannot be torn down to gain access to any
further economic development, for example, because the tower is
there; that a new location for the tower is needed, but from a
safety standpoint, the F.A.A.'s regulations have indicated that
based on their current standards the old terminal building in which
the tower is located is too close to the runway; therefore, the
terminal needs to be torn down, but this cannot be accomplished
until the tower is moved to another location.
Mr. Edwards also referred to the issue of transportation and
discussion with regard to 1-66 and 1-73, and pointed out that
something needs to be done about the road system between Roanoke
and Greensboro, North Carolina. He stated that it is extremely
important to continue working toward improving transportation,
inasmuch as transportation is one of the most important elements or
foundations for economic development; and this is something he
believes the congressman, as well as the Virginia Department of
Transportation and area localities should be involved in. He
expressed appreciation to congressman Goodlatte for his assistance
3
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to localities, and especially the City of Roanoke, relative to
making sure that the City of Roanoke is getting the full benefit
with regard to transportation assistance.
Mr. Edwards further stated that the City of Roanoke may also
need the Congressman's assistance with regard to the flood
reduction program; and pointed out that as he understands it, the
City ran up against a problem relating to environmental issues, and
he anticipates that the City may need Congressman Goodlatte' s
assistance over the next two years in dealing with the
Environmental Protection Agency on this very serious problem.
Congressman Goodlatte inquired as to the City Manager's status
in determining who is going to be liable once the City starts
getting into this; whereupon, Mr. Herbert advised that the way he
would characterize the concern is that it needs to be determined to
what clean-up levels or standards the City is going to be required
to meet, which then derives the cost of whether it can just be put
in a stand alone landfill without treating it as a hazardous waste,
or whether it is a hazardous waste, or some place in between; and
that is what the City does not have an agreement on between the
State Department of Environmental Quality and the E.P.A. He stated
that the most recent meeting was a week ago between Federal and
State representatives, and he has not heard the results of that
meeting. The City Manager further advised that the Corps of
Engineers itself is going through a debate concerning the
environmental issue; that the question is being raised inside the
Corps of Engineers about what is really an environmental issue to
the Corps, because that waste is picked up during floods over a
period of years and it is just going to be a continuing and ongoing
problem for the whole river corridor, not just the Roanoke segment;
that maybe it is in the best interests of the Corps to include this
as part of the project costs; and although it is a minority
position within the Corps of Engineers, it is a growing minority
posi tion that needs to be dealt with. Congressman Goodlatte
questioned whether this minority position is something his office
could help promote; whereupon, Mr. Herbert advised that it would be
very helpful.
With regard to the issue of transportation, Congressman
Goodlatte stated that Mr. Edwards' point was very well taken. He
advised with regard to the status of Interstate 73, that efforts
have been very successful inasmuch as the state has taken a very
strong stand, he has met with Governor Allen to push him for this,
and the new Secretary of Transportation has been very aggressive in
supporting this; and that support was also gained from the
Transportation Committee in Congress to fund the study of what is
called 1-83, running from Roanoke to North Carolina, which he
believes is a very positive development. The Congressman stated
that it is important to continue to push for the entire 1-73 route
for two reasons, i.e., having another interstate highway running
through Roanoke to North Carolina as well as to the midwest, which
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317
is what 1-73 going to Bluefield will give us, is far more valuable
than just the connector between Roanoke and North Carolina; but
more importantly, if 1-73 goes down current 1-77 or to the route
along virginia 100 which is only ten miles parallel to current 1-
77, which Rick Boucher argues is cheaper than upgrading the tunnels
on 1-77, either way those roads will be competing with the funding
that we want from Roanoke to North Carolina, whereas if 1-73 is
built entirely along the one route there will not be competition
for interstate highway funds for the eighty percent Federal
matching funds to complete either one of these roads. congressman
Goodlatte advised that he believes the objections and concerns of
groups such as those on Bent Mountain, are entirely premature; that
the Bent Mountain route has a lot of problems involved and there is
no commitment whatsoever on anyone's part that this is where the
road is going to run; that the designation by the state is five to
ten miles wide, and it has a lot of leeway; and that there are
other considerations, including going right through the City on 1-
581 which has its plusses and minuses, with the plus being that it
makes a much better connection for Roanoke to North Carolina, and
the minus being that there would be some additional traffic going
right through the City. He pointed out that the problem with going
across Bent Mountain is that it terminates at Boones Mill and heads
down on a route that would be parallel to Route 220 from Boones
Mill, and in order to get to Roanoke from Boones Mill, motorists
must travel over the same roadway that poses a serious safety
problem inasmuch as the route between Roanoke and Boones Mill is
where the greatest number of fatal accidents occur on all of Route
220; and therefore, this is going to require some additional
effort, but the project is at least ten years in the future and
probably longer, given the Federal deficit.
The Congressman further stated that the point now is to look
ahead for economic development promise for the Roanoke Valley; that
if we get splintered because of disputes over the routing before
there is even any solid evidence as to where the route would be and
general opposition to the road because of concerns about it going
through individual backyards, there is the risk of not getting it
altogether; and that he believes we are far enough along now that
we are probably going to get the Roanoke to North Carolina segment,
although he does not think it is going to be desirable to have that
designated on the map but then competing with other expenditures
elsewhere in order to eventually get it built. He advised that the
state is continuing to take a very strong stand on the issue; that
Rob Martinez is scheduled to meet with Sam Hunt, the North Carolina
Transportation Secretary, in the next week; that reaching an
agreement between Virginia and North Carolina on the road meeting
up below Martinsville would be the key to getting this whole thing
resolved; that West Virginia's highway commissioner has already
indicated that they are willing to meet us at Route 460 at
Bluefield; that if West virginia and North Carolina go along, that
is where the road is going to end up being built; that the $5
million has been appropriated on the House side, but the funds need
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318
to be approved on the Senate side; that the opportunity also exists
on the Senate side to have them include the language that was
requested on the House side designating where 1-73 runs. and he is
confident that the chances are favorable for getting this through.
Council Member-Elect Parrott asked for a clarification as to
whether $350,000.00 had been appropriated to study the tower
location; whereupon, Congressman Goodlatte advised that the funds
had been appropriated for the study and to do the initial
engineering work.
Congressman Goodlatte referred to the Interstate 66 project
and advised that a new alternative to connect to the east, i.e.,
Lynchburg, Richmond and Norfolk, would probably be the second most
important transportation route after the North Carolina connection,
although this is much farther down the road; that basically, the
route he has proposed would go close to the Interstate 64 route;
and that approval has been given on the House side for up to $8
million in funds to study the route between Beckley, West Virginia
and Lynchburg. He stated that he believes this is quite a
different situation than Interstate 73; that the State is fully
behind the 1-73 proposal, but with the 1-66 proposal there are a
number of competing alternatives running north and south through
the State, and the State has not taken any position on 1-66 yet;
that 1-66 may not turn out to be an interstate, but it would be
desirable for it to go through this area, and he will continue to
push for it; that this fund is administered by the U. S. Secretary
of Transportation and that study area is the only project
designated for those funds, although he would expect that the
Secretary of Transportation would designate the funds to be used in
other areas as well. The Congressman recommended that Council
adopt a resolution supporting that particular 1-66 alternative as
opposed to the route running across the State on Route 58, or
running through Northern virginia, inasmuch as Council has already
expressed its initial support of that alternative.
The City Manager stated that Congressman Goodlatte and his
staff have been very responsive to the City, and he feels the City
has good access through the Congressman and his staff people. He
expressed appreciation to the Congressman for his assistance.
Council Member McCadden inquired with regard to the
transportation industry, whether there has been any discussion
about reregulating the airline industry; whereupon, the Congressman
stated that there has been talk concerning this, that the Judiciary
Committee on which he serves held some anti-trust hearings last
year on that very issue, but no consensus was reached, and he is
not aware of any legislation that is moving along those lines. Mr.
McCadden stated that it might be helpful to point out that since
the industry was deregulated in October of 1979 there have been
more than 120 commercial airlines that have come and gone, that
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319
some of our smaller airports are being hurt, and some of the
smaller cities are receiving very poor service or none at all; that
he also believes the airline industry has had a lesser gain or the
least amount of gain in rates based on cost of living than any
other transportation industry; that low cost carriers are moving
into areas, including Virginia now, and have driven prices down so
low that it hurts our State; that it is really hitting hard on the
East coast; and in Richmond especially, the prices have been driven
down so much that airlines who have been serving this State for so
long are not able to compete against these low cost carriers.
Congressman Goodlatte inquired of Mr. McCadden as to whether
reregulation would improve the quality of the service at the
Roanoke airport, in particular with more jet service; whereupon,
Mr. McCadden advised that because of the fares being driven down
and because people now want more frequency, it has driven jets out
of markets such as Roanoke, although Roanoke basically has some of
the best air service in the country in terms of the number of
flights available. The Congressman stated that he would be
interested in any information Mr. McCadden comes across that would
help, but he does not think reregulating would necessarily put us
back to where we were before deregulation. Mr. McCadden expressed
appreciation to Congressman Goodlatte for any assistance he may be
able to give in this regard.
Council Member Bowles inquired as to whether there is any
update on AMTRAK; whereupon, congressman Goodlatte stated that he
believes a major setback has been suffered with the passing from
the scene of Graham Claytor; that he made a commitment to see that
the previous study regarding the cost of adding service to Roanoke
be re-done in order to determine if there is a way that projection
could be lower than what was originally studied; that they are
having difficulty now getting confirmation that the studies are
even being done, and they have a $30 million shortfall in their
current budget that was not on the table when Mayor Bowers and
others met with AMTRAK last year, and so they are actually going to
be cutting some routes, which concerns him greatly. He pointed out
that this was difficult to sell in the beginning because of the
substantial amount of subsidy that was going to be required; that
there is a certain level of subsidy that can be justified based on
the fact that highway travel is subsidized by virtue of the
government paying to build the roads;, so having rail service here
with the government paying for part of the cost could be justified,
and he will continue to push to have the study done, and hopefully
can get the cost down lower. He stated that something else he had
discussed with Mayor Bowers was the possibility of doing a
demonstration route in time for the 1996 Olympics, which seemed to
be something that was a little more doable because trains could be
put on the tracks without making a long-time commitment for the
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capital; but before this could be done, it would be necessary to
determine the condition of the rails as to whether they met
passenger standards, because in view of the problems AMTRAK has had
with some major high profile accidents in recent years, that needs
to be the number one priority.
At this point, 1:15 p.m., Council Member White entered the
meeting.
Mr. Dibling stated that Roanoke City Council adopted a
Resolution supporting the Disney project and the General Assembly
has apparently had a meeting with the Disney officials with respect
to the State's contribution; that now he sees that the Congress is
going to hold hearings on this, and some view this as meddling
considering this is primarily an issue for the Commonwealth of
Virginia; and he questioned what the role of Congress is with
respect to the Disney project. Congressman Goodlatte advised that
in his opinion, the Congress has no role in the project; that
Governor George Allen is scheduled to speak before a Senate
Committee that is reviewing this; that there are some people in
Congress who are very interested in historic preservation, and he
respects them; that he has a bill along with Congressman Wolf to
establish a Shenandoah National Battlefield Park in a very unique
way that does not allow a government to condemn privately held
land, and that would be a very low cost way to promote preservation
of these twelve battlefield sites located in the Shenandoah Valley;
that they have enlisted and received the support of these people;
that the area Disney wants to purchase or has an option to purchase
is seven miles from Manassas, and the area will probably develop
with housing or something else if this project does not go in,
which from an economic development standpoint turning down a
proposal like this would send just exactly the wrong message to
anyone thinking about locating in Virginia; and that this project
is nothing to compare to the Orlando Disney World project, rather
the project is slightly larger, in terms of the actual theme park,
than Kings Dominion or Busch Gardens in Virginia. He stated that
he believes it will actually improve some of the existing
transportation conditions in Northern Virginia inasmuch as it will
bring about a more rapid expansion of 1-66 in that area because the
traffic is likely to run counter to the rush hour traffic in
Northern Virginia; and in addition, it will bring about an
extension of the mass transit service in the area; and that from
the overall economic development standpoint in the State, and the
general public's support in the State, he believes it is a good
project which should go forward, and the Federal government should
not get involved.
Council Member White stated that one area in which he believes
the Federal government can help the State and local governments is
in reducing the number of weapons that are on the streets and in
the hands of young people; that he does not believe the state and
local governments acting alone can do this, because guns are being
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transported from one jurisdiction to the other; that he believes
the Federal government can also help with look-alike guns and toy
guns through strong Federal legislation relating to controls and
limits on toy and look-alike guns as well as automatic weapons and
the sale of guns. Mr. White stated the need for tighter gun
control and more effective education in order to help our young
people, and pointed out that any assistance the Congressman and
local officials can offer to help our young people would be a good
result, and all of these other issues will build from that.
Council Member White further advised that he has been in
contact with the Corps of Engineers with regard to the Section 88
program, and expressed the desire to discuss this program with
Congressman Goodlatte; that he is personally interested in
negotiating a contract and is having problems; and that although it
is a good program, he believes Congress needs to look closely at
the administration of the program. Congressman Goodlatte advised
that he would be happy to discuss the program at Mr. White's
convenience and to offer any assistance he can.
With regard to the issue of gun control, Congressman Goodlatte
stated that he is more than willing to help, and he believes
Federal government involvement would be appropriate in terms of
keeping weapons out of the hands of minors and helping the school
systems keep weapons out of the schools; that he also believes the
local governments are going to have to take the lead on this
because individual guns are going to be in a place where the
localities will have to deal with it; that trying to remove all the
guns in this country from the hands of people would be impossible
because there are more than 300 million firearms in the country
right now, and nearly one-half of the households in the country own
a weapon; and while there is support for some restrictions, it is
his opinion that those restrictions must be geared toward keeping
weapons out of the hands of the people who are going to misuse them
to commit crimes or those who are mentally unstable. He further
stated that he believes the Virginia instant-check system which is
in use is the foremost system of its type of any state in the
United states, and the system should be brought nationally; that
the system has uncovered more than 5,000 felons attempting to buy
firearms, including more than 300 who were wanted by law
enforcement agencies at the time they attempted to purchase
firearms; that one problem with the system is if a law enforcement
agency in Virginia is doing a background check on an individual
purchas ing a weapon through a gun shop in Roanoke, the law
enforcement agency cannot find out whether that person has a felony
conviction in another state; and no matter how long you wait it
does not add to the ability of the law enforcement agencies to do
the background check on whether a person has a record in another
state unless that state is computerized and participating in the
FBI clearance system. The Congressman stated that an amendment was
added as a part of the Brady Bill that set the deadline at four
years to have an instant-check system in place nationwide, which he
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believes will be exceedingly helpful; and that as far as any
individual legislation regarding the use of firearms by minors, he
would be more than willing to help in that regard, but he is not a
supporter of the idea of eliminating all guns from society.
Council Member-Elect Wyatt referred to Congressman Goodlatte' s
comments with regard to firearms control, and stated that she
understands the Congressman's position as not being a supporter of
the idea of eliminating all guns from society; however, in her
capacity as a classroom teacher, she conducts her own informal
survey each year relating to weapons, and that consistently for the
past four or five years she has found that there are guns in the
homes of three-fourths of the students she teaches. She stated
that she teaches second grade, and the fact that these small
children can readily gain access to a gun and ammunition in their
own home frightens her, and she believes the safety of those
children far outweighs the rights of their parents to own a gun,
and that is where the real issue is.
Congressman Goodlatte stated that he realizes this is an
important issue, however, he believes it is the responsibility of
those parents to become educated and to be held accountable, and
for their children to be educated as well; that there are a lot of
other dangerous things which exist in our society that we make an
effort to keep out of the hands of children, and weapons definitely
should be one of those; and that he supports the City's efforts to
do that, but in his opinion to remove the guns entirely would not
only be wrong, but would be impossible as well.
Mayor Bowers expressed appreciation to Congressman Goodlatte
for his willingness to meet with the Members of Roanoke City
Council. The Mayor referred to the issue of unfunded mandates
which was discussed at length approximately one year ago, and
pointed out that the Congressmen, the National League of Cities,
the Virginia Municipal League, the United States Conference of
Mayors, the Governor's Association, and VACO are all saying enough
is enough; and that was an issue that was kind of interesting, in
that it was one of those things that starts up and is discussed and
debated, and then eventually they become matters of law, are
accepted, and then you see the end of the debate; and that he is
not sure we have seen the end of the debate on unfunded mandates,
however we have come a long way. The Mayor expressed appreciation
to the Congressman for his support in this regard.
The Mayor also referred to the discussion with regard to the
Appalachian Regional Commission, which he believes is of primary
importance to the City of Roanoke, and noted that Congressman
Goodlatte had indicated that the City Council should either adopt
another Resolution, or perhaps by letter express support to
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Senators Robb and Warner again. He stated that he would ask the
City Attorney, with the consent of the Council, to contact the
congressman's office to see whether a letter from the Mayor would
be acceptable, and if not, to prepare another Resolution for
Council's consideration.
With regard to the transportation issue relating to 1-73 and
1-66, Mayor Bowers stated that he has heard much about regionalism
and Roanoke wants to be the first with regionalism; that Roanoke
was the first government in this area to come out in favor of the
1-73 proposal; and that the road may not even come through
Roanoke, which is alright, but when the City then asks to make a
connection to the road if it does not come through Roanoke, it is
his hope that others will be joining with the City in the spirit of
cooperation as well. The Mayor further stated that it does not
make sense to him to have the road going west of Roanoke ten or
fifteen miles, and then for the people in the most dense area of
the metropolitan area to have to travel down Route 220 or out Route
419 or Starkey Road to get there, so it is his hope that it will be
understood that whether it is 1-66 going north of the City through
Botetourt County and Bedford, or 1-73 going southwest of the City,
that Roanoke should have a direct connection through an interstate
spur.
The Mayor made reference to Mr. Edwards' comments with regard
to flood reduction, and advised that during the United states
Conference of Mayors meeting recently there was discussion about a
new issue that is called brown fields. He explained that the
concept is that businesses like to go out to the green fields or
out in the suburbs because they don't have environmental problems
out there; that many of the inner cities have brown fields, or
aging industrial sites, particularly in the northern cities, which
have been polluted with contaminants over the years, and they
cannot do anything with them because of the environmental problem;
and that a corollary to that, which affects Roanoke, is that we do
not have industrial sites that cannot be used, but we have an urban
river that is part of this flood reduction project and that has
been, in a sense, a dumping ground over the last sixty years. The
Mayor stated that this brown fields legislation is something the
Environmental Protection Agency is apparently just starting with;
that Mayors want to join with the E.P.A. in having the Federal
government come in and help clean up the urban industrial sites,
the urban brown fields or the urban waterways as well; and that may
be something the City of Roanoke needs to be aware of to see if the
Roanoke River in the City could be included as part of this brown
field clean-up.
11
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324
Finally, the Mayor referred to the discussion with regard to
the airport terminal, advising that the Virginia Museum of
Transportation is interested in trying to obtain the old airport
control tower in order to possibly place it on top of the
Transportation Museum, and he requested the Congressman's
assistance in including this historical preservation issue for
study.
Congressman Goodlatte expressed appreciation to the Mayor and
Members of Council and City Administrators for taking the time to
discuss these matters of mutual interest and concern, and stated
that as always, he is anxious to assist in any way he can.
On behalf of the Members of City Council, Mayor Bowers
presented a City "mini-clipper" to Congressman Goodlatte and Mr.
Landes in appreciation for their work in the City's behalf.
There being no further business, the Mayor declared the
meeting adjourned at 1:40 p.m.
A P PRO V E D
ATTEST:
r--., ~ 4. P ~
Mary F. Parker
City Clerk
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12
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325
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
June 20, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 20,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqs, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William White, Sr., Elizabeth T.
Bowles, John S. Edwards, James G. Harvey, II, Delvis o. McCadden,
Howard E. Musser and Mayor David A. Bowers---------------------7.
ABSENT: None----------------------------------------------O.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ri tchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-COUNCIL: Mr. White offered
the following resolution recognizing and commending the
meritorious service rendered to the City by the Honorable
Howard E. Musser, Member, Roanoke City Council:
(#32056-062094) A
commending the meritorious
by the Honorable Howard E.
Council.
RESOLUTION recognizing and
service rendered to the City
Musser, Member, Roanoke City
(For full text of Resolution, see Resolution Book No. 56,
page 211.)
ACTION:
Mr. White moved the adoption of Resolution No.
32056-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
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326
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, and Mayor Bowers---------------------6.
NAYS: None---------------------------------------O.
(Council Member Musser abstained from voting.)
Mrs. Bowles offered the following resolution
recognizing and commending the meritorious service
rendered to the City by the Honorable James G. Harvey,
II, Member, Roanoke City Council:
(#32057-062094) A
commending the meritorious
by the Honorable James G.
City Council.
RESOLUTION recognizing and
service rendered to the City
Harvey, II, Member, Roanoke
(For full text of Resolution, see Resolution Book No. 56,
page 212.)
Mrs. Bowles moved the adoption of Resolution No.
32057-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member Harvey abstained from voting.)
The Mayor advised that Council Member Musser has
been both tenacious and responsive in connection with
issues affecting disabled citizens of the community, and
he has served as the regional leader in matters relating
to cable television service. He stated that he will
always remember Mr. Musser's tenaciousness in
representing those who are less fortunate.
The Mayor called attention to Council Member
Harvey's characteristics of loyalty and compassion and
referred to instances when citizens have addressed
Council with issues involving animal rights during which
times Mr. Harvey has demonstrated great compassion. He
commended Mr. Harvey for his loyalty and dedication to
The Hotel Roanoke Project in his capacity as Council's
liaison member and as Chair of The Hotel Roanoke
Conference Center Commission. He advised that the
Members of Council, the City Administration and the
citizens of Roanoke are appreciative of the leadership of
Council Members Musser and Harvey over the past 14 years.
,...~, J.. ,li.. ~..i~. 1.11I1II1--U ...,_......,.,~~_..............--'.:--'J
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327
Mr. White expressed appreciation for the service
rendered by Council Members Harvey and Musser, advising
that he has learned a great deal from their counsel and
commended them for their sincerity He wished them well
in their future endeavors.
Mr. McCadden expressed appreciation for the counsel
of Messrs. Musser and Harvey, advising that their
experience has had an influence on how City Council
conducts its business. He expressed appreciation for
what they have done on behalf of not only the City of
Roanoke, but the entire Roanoke Valley.
Mrs. Bowles advised that it has been an honor and a
privilege to serve with Council Members Musser and
Harvey.
Mr. Edwards expressed appreciation for the service
of Mr. Musser and Mr. Harvey, for their wisdom and for
their words of advice to him as the newest Member of City
Council. He stated that Mr. Harvey and Mr. Musser have
acted as a team, a team that has been an advocate of
common sense, wisdom and a desire to insure that City
Government is operated in an effective and efficient
manner and because of their concerns, they will be long
remembered for their service to the citizens of Roanoke.
Mr. Musser expressed appreciation to the Members of
Council for their kind remarks. He stated that he hopes
the citizens of the City of Roanoke are aware of the
strong leadership role that Mr. Harvey has played in The
Hotel Roanoke Conference Center project where he has
served as a strong advocate.
Mr. Harvey also expressed appreciation to Council
Members for their kind remarks. He advised that it has
been a pleasure to work with Council and the City's
administrative staff in an effort to serve the needs of
the citizens of the City of Roanoke. He commended the
City of Roanoke on having good and dedicated employees,
advising that it has been an honor for him to serve and
expressed appreciation to the citizens of the City of
Roanoke for giving him the opportunity to serve on
Council.
CITY SHERIFF-CITY JAIL: On behalf of the Members of
Council, the Mayor recognized and commended the Honorable
W. Alvin Hudson, Sheriff, in connection with the City's
outstanding rating for re-accreditation of the Roanoke
City Jail by the American Correctional Association.
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328
ACTION:
ACTION:
BID OPENINGS
CITY SHERIFF-CITY JAIL-CITY PROPERTY-ASBESTOS
REMOVAL: Pursuant to notice of advertisement for bids
for asbestos abatement at the former Datasafe, Inc., and
Miller, Morgan and Co. buildings located at 330 and 340
W. Campbell Avenue, said bids to be received by the City
Clerk until 1:30 p.m., on Monday, June 20, 1994, and to
be held, opened and read before the Council at 2:00 p.m.,
on that date, or as soon thereafter as the matter may be
heard, the Mayor asked if anyone had any questions about
the advertisement for bids, and no representative present
raising any question, the Mayor instructed the City Clerk
to proceed with the opening of the bids; whereupon, the
City Clerk opened and read the following bids:
BIDDER
BASE BID
HICO, Inc.
WACO, Inc.
$15,500.00
34,000.00
(For full text, see bids on file in the City Clerk's
Office. )
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and George C. Snead, Jr., as members of
the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council; and a
matter with regard to disposition of publicly held
property in connection with location of a prospective
business when no previous announcement has been made of
the business' interest in locating in the community,
specifically the possible conveyance of an interest in
land for economic development purposes.
ACTION:
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329
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authori ties, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(l), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
ELECTIONS: A communication from Alton B. Prillaman,
Secretary, Roanoke City Electoral Board, transmitting an
Abstract of Votes cast in the Democratic Primary Election
held in the City of Roanoke on Tuesday, June 14, 1994,
was before Council.
"ABSTRACT OF VOTES cast in the city of
Virginia, at the June 14, 1994, Democratic
Election, for:
Roanoke,
Primary
MEMBER
UNITED STATES SENATE
NANCY B. SPANNAUS
VIRGIL H. GOODE, JR.
CHARLES S. ROBB
SYLVIA L. CLUTE
67
2,205
3,731
367
We, the undersigned Electoral Board, upon examination of
the official records deposited with the Clerk of the
Circuit Court of the election held on June 14, 1994, do
hereby certify that the above is a true and correct
Abstract of Votes cast at said Democratic Primary
Election for Member of the Senate in the congress of the
United States.
330
ACTION:
ACTION:
ACTION:
Given under our hands this 15th day of June, 1994.
A copy teste:
Electoral Board
[SEAL]
S/Gilbert E. Butler, Jr., Chairman
S/Charles T. Green, Vice Chairman
S/Alton B. Prillaman, Secretary
S/Alton B. Prillaman, Secretary, Electoral Board
Mrs. Bowles moved that the communication and
Abstract of Votes be received and filed. The motion was
seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of David Hill as a member of
the Roanoke Arts Commission, for a term ending June 30,
1995, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of S. Elaina Duckett as a member of the
Youth Services Citizen Board, for a term ending May 31,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
ACTION:
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331
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
CITY MANAGER-COUNCIL: A report of the City Manager
requesting that Council meet in Executive Session to
discuss a matter with regard to disposition of publicly
held property in connection with location of a
prospective business when no previous announcement has
been made of the business' interest in locating in the
community, specifically the possible conveyance of an
interest in land for economic development purposes,
pursuant to Section 2.1-344(A)(3) and Section 2.1-344
(A)(S), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of publicly
held property in connection with the location of a
prospective business when no previous announcement has
been made of the business' interest in locating in the
community, specifically the possible conveyance of an
interest in land for economic development purposes,
pursuant to Section 2.1-344(A)(3) and Section 2.1-344
(A)(S), Code of Virginia (1950), as amended. The motion
was seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
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332
YOUTH-PARKS AND RECREATION: The Director of Public
Safety, George C. Snead, Jr., presented an oral briefing
on the 1994 Youth Summit. He advised that in 1992 the
process was started with a meeting at the Roanoke Civic
Center where several hundred citizens discussed issues
involving youth, that four basic areas of concern were
earmarked, and the following four programs were
established to address those concerns:
The Stars Come Out at Night
Adventures in the Parks
Teenage Special Events
Summer Jobs and Interns
Mr. Snead advised that in the summer of 1992, a two
day DARE Program was held in a City park; that in the
summer of 1993, Council provided substantially more funds
and the fifth program, the DARE Camp, was established and
sponsored by the Police Department and the Parks and
Recreation Department.
Officer Steven B. Dalton, Police Officer
participating in the DARE Program, advised that the 1994
DARE Camp will be composed of two four day, three night
programs for rising sixth grade students who have
successfully completed the fifth grade DARE program, with
the desired goal to improve self-esteem, increase ability
to resist peer pressure and provide better decision
making skills. He stated that the DARE program offers
al ternati ves to drug use and in the process enables
students to become better role models at their respective
middle schools. He added that the first DARE Camp was
held in 1992 consisting of one two day camp serving a
total of 48 children that was held in a Roanoke City
park; that in 1993, the Camp was expanded to four
sessions for four days each serving 96 children, which
was a day camp held in multiple locations such as the
National Forest, Smith Mountain Lake and the New River in
Blacksburg. He stated that in 1994, 300 campers will
utilize the facilities at the 4-H Center in Wirtz,
Virginia on Smith Mountain Lake, and by using the 4-H
Center facilities, the Camp will accommodate three times
the number of student campers and offer more activities
at less cost, and the event will culminate with a dinner
and camp graduation for campers, their parents and staff.
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333
Marion Vaughn-Howard, Youth Planner, addressed the
Job Training and Intern Program which served 42 young
people in 1993 and over 122 youth are proposed to be
served in 1994. She explained that youth will have an
opportunity to participate in training activities dealing
with the world of work; and 45 jobs are available in the
private sector that were developed as a result of efforts
by the city Manager who addressed the business community
with regard to employing young people. She explained
that this year, the program will involve an evaluation
process to enable young people to be both pre and post
tested to determine what they learned and how they
involved themselves in the world of work.
John W. Coates, Manager, Department of Parks and
Recreation, advised that the Adventures in the Parks
Program, now in its third year, is focused on youth 12
years of age, and is designed to develop social skills,
improve self-image and provide positive recreational
experiences. He stated that other programs to be offered
are arts and crafts, group games, trips to the swimming
pools, and a new program which will be focused on
environmental issues through the use of games and other
activities. He added that the goal is to insure that
young people, when they leave the program are able to
structure some of their leisure time while they are not
already in a structured environment. He stated that the
program will be held in eight different City parks from
8:30 a.m. until 12:00 noon, Monday through Friday.
Mr. Coates addressed the Special Events Program
which is another returning program targeted toward middle
school children, ages 11 - 13, and high school children,
ages 14 - 18, which will consist of eight pool parties
throughout the summer, five for older youth and three for
the younger age groups. He stated that the program
started last week with two pool parties and a total
attendance of 550. He advised that for this age group,
adventure based programs will be held throughout the fall
and winter such as rock climbing, caving trips, and
hiking trips, etc.
Mr. Coates advised that the Stars Come Out at Night
Program is focused on youth, ages 12 - 17, and began as
an athletic oriented program which is now being expanded
to offer alternative programs and group programs, etc.,
and will be held at six different locations this year.
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Mr. Coates referred to a new program recently
established, "the Midnight Basketball Program" which is
conducted in partnership with the City and the YMCA to be
held at the Jefferson Gym that is designed to focus on
young adults, ages 18 23, and is patterned after
successful programs in Baltimore, Chicago and Los
Angeles. He advised that the goal of the program is to
provide a safe, structured environment to address young
people when they still have considerable energy late at
night, 11:00 p.m., until 2:00 a.m., which is a time when
there are few positive activities in which to engage. He
added that midnight basketball will be held on Thursday
through Saturday nights beginning in July 1994; and it is
a pilot program that is hoped to expand into the winter
months with volleyball and other activities. He
explained that while young people are in this captive
environment, life skills training will be taught by
citizens from the community who will address such issues
as AIDS awareness, how to balance a checkbook, how to
complete a job application, etc.
Mr. Coates advised that the Department of Parks and
Recreation looks forward to continuing its efforts to
expand youth programs with available resources in order
to address many more of the leisure needs of Roanoke's
youth population.
Wi thout objection by Council, the Mayor advised that
the briefing would be received and filed.
At 3:00 p.m., the Mayor declared the meeting in
recess.
At 3:10 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-TOTAL ACTION AGAINST POVERTY-HOTEL ROANOKE
CONFERENCE CENTER-MINORITY/WOMEN OWNED BUSINESSES-
VIRGINIA TECH: The City Manager submitted a written
report advising that the Contract for Services with Total
Action Against Poverty for Alvin Nash to serve as Small
Business/Minority Contracting Coordinator to the Hotel
Roanoke and the Conference Center was approved by Council
on April 17, 1993, pursuant to Resolution No. 31417-
041793; that the contract was originally executed for the
period May 1, 1993 through October 30, 1993; and $3.4
million, or 15 per cent of project cost, has been awarded
to local minority and women-owned businesses.
ACTION:
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335
It was further advised that at the direction of the
Ci ty Manager, the contract per iod was extended from
October 30, 1993 through March 30, 1994, at which time
services provided by the consultant were completed; and
an amendment to the Community Development Block Grant
Agreement with Total Action Against poverty is necessary
to provide for the extended time period and to increase
the contract amount from $30,942.00 to $51,639.00 to
cover additional costs for the consultant's salary,
fringe benefits and other necessary expenditures.
The City Manager recommended that he be authorized
to execute a Community Development Block Grant contract
amendment with Total Action Against Poverty; and
authorize the Director of Finance to transfer $13,270.00
in CDBG Account No. 035-092-9230-5135 to CDBG Account No.
035-092-9215-5010, and transfer $3,998.00 from CDBG
Account No. 035-093-9330-5135 to CDBG Account No. 035-
093-9315-5010.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32058-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 214.)
Mr. White moved the adoption of Ordinance No. 32058-
062094. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
Mr. White offered the following resolution:
(#32059-062094) A RESOLUTION authorizing the
execution of Amendment No.1 to the City's Contract with
Total Action Against Poverty (TAP), for additional
consul ting services relating to the Hotel Roanoke and
Conference Center project.
(For full text of Resolution, see Resolution Book No. 56,
page 215.)
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336
ACTION:
Mr. White moved the adoption of Resolution No.
32059-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
BUDGET-CLERK OF COURTS-CIRCUIT COURT-CITY EMPLOYEES:
The City Manager submitted a written report advising that
the Virginia General Assembly approved the addition of
Circuit Court Judges during the 1994-95 budget session;
that the Twenty-Third Judicial District, which covers
Roanoke City, Roanoke County and the City of Salem, was
allocated one additional Circuit Court Judgeship; that
each Circuit Court Judge has one secretary who is
responsible for administrative duties of each judge, and
at present, no position is available for the new Circuit
Court Judge; and with an additional court in session, a
Deputy Clerk position will be required to attend court
whenever the judge is presiding, however, current
staffing levels will not allow such to be accomplished
using existing personnel.
The City Manager recommended that the Director of
Finance be authorized to increase Circuit Court Clerk Fee
revenues by $41,039.00 (Revenue Account No. 001-020-1234-
0815); and appropriate the following funds for one
additional Judicial Secretary and one additional Deputy
Clerk in the Office of the Clerk of Circuit Court:
Circui t Court Clerk of Circuit Court
Regular Employee
Salaries
FICA
Retirement
Life Insurance
Health Insurance
Dental Insurance
Recovered Costs
(Roanoke County-40
percent, City of
Salem-12 per cent)
$26,332.00
2,014.00
3,244.00
92.00
2,220.00
98.00
$18,618.00
1,424.00
2,294.00
65.00
2,220.00
98.00
( 17,680.00)
$16,320.00
$24,719.00
Total
$41,039.00
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
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337
Mr. Musser offered the following emergency budget
ordinance:
(#32060-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 215.)
Mr. Musser moved the adoption of Ordinance No.
32060-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
BUDGET-BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-STREETS
AND ALLEYS: The City Manager submitted a written report
advising that $57,915.00 exists in Account No. 001-004-
9310-9508, Transfers to Capital Projects Fund, which is
designated for the Bridge Maintenance Program; that the
Hollins Road Bridge over Lick Run was scheduled for
repairs and bids were received on May 9, 1994, however,
the low bid exceeded the budget and attempts were made to
negotiate a cost reduction; that when negotiations
failed, the City was forced to reject the bid, modify the
project and readvertise in January 1995; and it is
imperative that the $57,915.00 be transferred to the
Capital Improvement Reserve streets and Bridges
Account, in order for the funds to continue to be
available for the program.
The City Manager recommended that Council
appropriate $57,915.00 from existing funds in Account No.
001-004-9310-9508, Transfers to Capital Projects Fund, to
Account No. 008-052-9575-9181, Capital Reserve Account -
Streets and Bridges.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following emergency budget
ordinance:
."., If" I'!'I" [".'1l. 1____"~ .....,..' """.'.", .........
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338
ACTION:
(#32061-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 217.)
Mr. McCadden moved the adoption of Ordinance No.
32061-062094. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
BUDGET-REFUSE COLLECTION-PUBLIC WORKS-ROANOKE VALLEY
RESOURCE AUTHORITY: The City Manager submitted a written
report advising that the adopted budget for Solid Waste
Management for fiscal year 1993-94 was prepared based on
several financial assumptions regarding the cost of
operating refuse disposal programs, as follows:
estimated tons of refuse to be disposed of at
the Roanoke Valley Resource Authority during
fiscal year 1993-94 would be 43,000 tons;
payment request for materials disposed of at
the Resource Authority in previous budget
years would continue to be received and
processed for paYment on a monthly basis; and
front loading bulk containers owned by the
City would continue to be serviced by contract
from private a vendor at no additional cost.
It was further advised that major natural
occurrences that could not have been planned, i. e. ,
major windstorms and ice storms that occurred on June 4,
1993, February 10 and March 3, 1994, caused extensive
tree damage on private properties and public rights-of-
way; and approximately 5,000 tons of debris were
collected and mulched using a rental tub-grinder and
front-end loader.
It was explained that financial assumptions upon
which the budget for operating refuse disposal programs
was prepared changed during the fiscal year as follows:
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339
The number of tons of refuse disposed of at
the Resource Authority exceeded the budget
estimate by 1,000 tons, with severe weather
being a major contributing factor, at a cost
of $30.00 per ton, or $30,000.00.
A payment request for materials disposed of at
the Resource Authority was changed from
monthly billing to weekly billing on July 1,
1993. The fiscal year 1993-94 budget will
reflect disposal charges for a 13-month cycle,
for an additional month charge of $78,000.00.
A new front loading bulk container contract
for dumping of the 39 City-owned dumpsters was
awarded in October 1993. The contract cost
increased $18,000.00 annually due to refuse
disposal rate increases established by the
Roanoke Valley Resource Authority.
It was explained that City employees continue to
mulch tree debris resulting from windstorms and ice
storms utilizing a rented tub-grinder; and the cost has
exceeded the appropriation for equipment rental by
$27,000.00
The City Manager recommended that Council authorize
the transfer of $153,000.00 from the following accounts:
Solid Waste Management
(Recycling)
Street Lighting
Building Maintenance
Snow Removal
Street Maintenance
Street Maintenance
Street Maintenance
001-052-4211-2010
001-052-4150-2022
001-052-4330-3056
001-052-4140-2045
001-052-4110-3055
001-052-4110-3005
001-052-4110-2038
Total
$ 75,000.00
23,000.00
20,000.00
3,000.00
9,000.00
10,000.00
13,000.00
$153,000. 00
To Solid Waste Management - Refuse budget accounts:
Account No. 001-052-4210-2010
Account No. 001-052-4210-3070
Total
$126,000.00
27,000.00
$153,000.00
(For full text, see report on file in the City Clerk's
Office.)
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340
ACTION:
Mr. Harvey offered the following emergency budget
ordinance:
(#32062-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 218.)
Mr. Harvey moved the adoption of Ordinance No.
32062-062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
ZONING-HOUSING/AUTHORITY-PLANNING-ECONOMIC
DEVELOPMENT-STREETS AND ALLEYS: The City Manager
submitted a written report advising that between 1980 and
1990, the population of the City of Roanoke decreased by
3.7 per cent; that during the ten year period, the
proportion of owner-occupied housing declined by 2.8 per
cent; that the 1990 Census indicated that 10.5 per cent
of the City's owner-occupied housing units have a value
of more than $100,000.00, and 76.5 per cent of the
housing units in the City are more than 20 years old;
that the City has a long and successful history of
maintaining and improving housing conditions for its
sizeable proportion of low and moderate income citizens;
and on November 8, 1993, Council requested a
comprehensive strategy for ensuring the availability of
a balanced housing market to meet the desires and needs
of all of the City's existing and future residents.
It was further advised that the City Administration
has met with representatives of the development
community, including homebuilders and realtors, seeking
input for the preparation of a market-rate housing
strategy; that a plan has been prepared as a first step
in a long-range strategy; and over a period of time,
different activities and projects will evolve, however,
the initial plan includes the following key elements:
creation of an organizational unit within the
City Administration whose mission is to
concentrate on market rate housing, the
relationship with the City of Roanoke
Redevelopment and Housing Authority to be
coordinated for maximum effectiveness;
ACTION:
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341
evaluation of the City's Zoning Ordinance to
protect predominantly single-family
residential areas and to discourage the
conversion of existing single-family housing
units to multi-family and commercial uses;
provision for additional financial incentives
to developers for infrastructure improvements
associated with market-rate housing;
revision of existing regulations and
procedures relating to opening of existing
undeveloped streets, allowing subdivisions on
existing private streets, and expediting
development reviews;
availability of information regarding vacant
land suitable for market-rate housing
development;
recognition of the development community for
its contributions to making Roanoke the "Best
Place to Live and Work in the South"; and
development of a marketing plan to insure that
existing and prospective residents of the City
understand the significant advantages of
living in Roanoke.
The City Manager recommended that Council concur in
the Market-Rate Housing strategy as the initial plan,
advising that the City Administration will refine
specific actions required to implement the plan and bring
recommendations to Council for authorization as
necessary.
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles moved that Council concur in the
recommendation and receive and file the report. The
motion was seconded by Mr. McCadden and unanimously
adopted.
BUDGET-BRIDGES-CONSULTANTS REPORTS: The City
Manager submitted a written report advising that the
Walnut Avenue Bridge over the Roanoke River was built in
the 1890's; that the bridge was raised in the 1920's to
match the grade of the new bridge over the railway
tracks; that the last major work was performed in 1977
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342
when the bridge was painted; that inspection of the
bridge is made on an annual basis, and in the last
several years, inspection has determined that the major
components of the bridge are in marginal or poor
condition; that a load rating analysis was performed in
November 1993, at which time the posted limit was reduced
from ten tons to eight tons, which reduction limits the
use of the bridge; and further deterioration of the
bridge could again reduce the load limit, or result in
closure of the bridge to traffic, which is expected to
happen within two years if the bridge is not reinforced
or replaced.
It was further advised that it is estimated to
restore the bridge to full service with no weight
restrictions will cost $1.35 million and to restore the
structure to a ten ton load limit will cost $150,000.00;
that deterioration will continue until the load limit
will again be reduced to eight tons in two years, which
will require $200,000.00 to again restore the bridge to
ten tons; that it would be more economically feasible to
replace the bridge now and save over $1.0 million in
continuing maintenance costs during the 25 year life of
the new bridge; and the alternative is to replace the
bridge at an estimated $1.35 million now and save
continuous maintenance costs.
The City Manager recommended that he be authorized
to execute Amendment No.1, in the amount of $176,600.00,
to the Agreement for Consultant Services with Mattern &
Craig, Inc., dated August 6, 1992, pursuant to Ordinance
No. 31164-082492, in a form to be approved by the City
Attorney, for a new contract amount of $294,600.00; and
appropriate $176,600.00 to Capital Projects Fund Account
No. 008-052-9684-9055, Walnut Avenue Bridge Replacement
Design.
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles offered the following emergency budget
ordinance:
(#32063-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 219.)
ACTION:
ACTION:
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343
Mrs. Bowles moved the adoption of Ordinance No.
32063-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
Mrs. Bowles offered the following resolution:
(#32064-062094) A
execution of an amendment
Mattern & Craig, Inc.,
services in connection with
Roanoke River.
RESOLUTION authorizing the
to the City's contract with
for additional engineering
the Walnut Avenue Bridge over
(For full text of Resolution, see Resolution Book No. 56,
page 220.)
Mrs. Bowles moved the adoption of Resolution No.
32064-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
DIRECTOR OF FINANCE:
BUDGET-CAPITAL IMPROVEMENTS PROGRAM: The Director
of Finance submitted a written report with regard to the
closeout of certain accounts for completed capital
projects, advising that capital projects of all types
have been approved by Council for construction over the
past years, with projects including construction in major
categories for buildings, parks, highways, sanitary
sewers and storm drains; that funding is established for
each project when Council approves construction based on
bids for the various construction costs, as well as extra
funding for possible contingencies; and completed
projects have relatively small amounts of contingency
funds remaining after final bills are paid inasmuch as
most projects are completed within established budgets.
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344
ACTION:
The Director of Finance recommended that he be
authorized to closeout certain completed capital projects
and transfer funds into appropriate capital accounts as
set forth in a proposed budget ordinance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32065-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 220.)
Mr. Musser moved the adoption of Ordinance No.
32065-062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH: The Director of Finance
submitted a written report advising that the City's
general obligation bond issue included $13.8 million for
the Roanoke Conference Center Project; that an
appropriation is required on the City's financial records
to complete accounting for the transaction in fiscal year
1993-94, which adjustment is to reflect the bond proceeds
of $13.8 million as received in the Capital Projects fund
and passed through to the Roanoke Conference Center
Commission Fund only; that said funds were previously
appropriated in the Conference Center Fund; and said
appropriation is intended for generally accepted
accounting purposes only and does not increase funding
for the project.
The Director of Finance recommended that Council
concur in the appropriation of $13.8 million to an
account to be established in the Capital Projects Fund to
reflect the transfer of funding previously appropriated
to the Conference Center Commission Fund.
(For full text, see report on file in the City Clerk's
Office. )
ACTION:
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345
Mr. Harvey offered the following emergency budget
ordinance:
(#32066-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 223.)
Mr. Harvey moved the adoption of Ordinance No.
32066-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
REPORTS OF COMMITTEES:
BUDGET-PUBLIC WORKS-COMMONWEALTH OF VIRGINIA
BUILDING: Council Member William White, Sr., Chairperson
of a committee appointed by the Mayor to tabulate bids
received to remove the wooden windows on the north and
west elevations of the Commonwealth Building and to
replace said windows with aluminum windows, presented a
written report on behalf of the Committee, recommending
that Council approve the following actions:
authorize the City Manager to enter into a
contract with American Door & Glass, Inc., in
the amount of $107,641.00, and 60 consecutive
calendar days for completion of the work;
transfer funds from Building Maintenance Fixed
Assets, Account No. 001-052-4330-3057, to a
Capital Projects Fund account, as follows:
Contract Amount
Contingency
$107,641.00
2,359.00
$110,000.00
Total
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the Committee.
(For full text, see reports on file in the City Clerk's
Office. )
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346
ACTION:
ACTION:
Mr. White offered the following emergency budget
ordinance:
(#32067-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 224.)
Mr. White moved the adoption of Ordinance No. 32067-
062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
Mr. White offered the following emergency ordinance:
(#32068-062094) AN ORDINANCE accepting the bid of
American Door & Glass, Inc., for the replacement of
windows in the Commonwealth Building, upon certain terms
and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 225.)
Mr. White moved the adoption of Ordinance No. 32068-
062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
BUDGET-PUBLIC WORKS-MUNICIPAL BUILDING: Council
Member William White, Sr., Chairperson of a committee
appointed by the Mayor to study the one bid received by
the City to provide and install a new podium roof
membrane at the Municipal Building, presented a written
report on behalf of the Committee, recommending that
Council approve the following actions:
ACTION:
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347
authorize the City Manager to enter into a
contract with Consolidated Industrial Roofing,
Inc., in the amount of $27,600.00, and 60
consecuti ve calendar days for completion of
the work;
transfer $32,500.00 from Building Maintenance
Fixed Assets, Account No. 001-052-4330-3057,
to a Capital Projects Fund account, as
follows:
Contract Amount
Contingency
Funding to procure new
plants, shrubs, top soil
for the existing plant
boxes
$ 27,600.00
2,400.00
2,500.00
Total
$ 32,500.00
The City Manager submitted a written report
concurring in the recommendation of the Committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32069-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 226.)
Mr. White moved the adoption of Ordinance No. 32069-
062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
Mr. White offered the following resolution:
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Ti ,I_'-H""'"
348
ACTION:
(#32070-062094) A RESOLUTION accepting the bid of
Consolidated Industrial Roofing, Inc., to provide and
install a new podium roof membrane at the Municipal
Building, upon certain terms and conditions, and awarding
a contract therefor; and authorizing the proper City
Officials to execute the requisite contract for such
work.
(For full text of Resolution, see Resolution Book No. 56,
page 227.)
Mr. White moved the adoption of Resolution No.
32070-062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TRAFFIC-STATE HIGHWAYS-PLANNING-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH-CONSULTANTS REPORTS-
STREETS AND ALLEYS: Ordinance No. 32007 approving an
agreement between the City and the Virginia Department of
Transportation for the widening and realignment of Wells
Avenue, N. E., within the City limits, and providing for
allocation of the City's share of the project cost, in
the amount of $775,580.24 of the total estimated project
construction cost of $2,244,386.00 and pursuant to
certain terms and conditions as more specifically set
forth in a report of the City Manager under date of
May 23, 1994, having previously been before the Council
for its first reading on Monday, May 23, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mr. Harvey offering the following for
its second reading and final adoption:
(#32007-062094) AN ORDINANCE approving an agreement
between the City and the Virginia Department of
Transportation for the widening and realignment of Wells
Avenue, N. E.; providing for the allocation of the City's
share of the project cost; and authorizing execution of
said agreement on behalf of the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 199.)
ACTION:
ACTION:
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349
Mr. Harvey moved the adoption of Ordinance No.
32007-062094. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
ZONING: Ordinance No. 32032 rezoning two tracts of
land located on the north side of Maddock Avenue, N. E.,
between Williamson Road and Courtland Avenue, identified
as Official Tax Nos. 3080901 and 3080902, from RM-l,
Residential Multi-Family, Low Density District, to C-2,
General Commercial District, as more fully set forth in
the petition, having previously been before the Council
for its first reading on Monday, June 13, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mrs. Bowles offering the following for
its second reading and final adoption:
(#32032-062094) AN ORDINANCE to amend Section 36.1-
3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 308, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 200.)
Mrs. Bowles moved the adoption of Ordinance No.
32032-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
ZONING: Ordinance No. 32033 rezoning two tracts of
land, one located at the northwest intersection of 4th
Street and Mountain Avenue, S. E., and the other located
at the southwest intersection of the same intersection,
and identified as Official Tax Nos. 4021001 and 4020326,
from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to proffers set out in a
second amended petition filed on June 1, 1994, having
previously been before the Council for its first reading
on Monday, June 13, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr.
White offering the following for its second reading and
final adoption:
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350
ACTION:
ACTION:
(#32033-062094) AN ORDINANCE to amend Section 36.1-
3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 402, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City, subject to
certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 201.)
Mr. White moved the adoption of Ordinance No. 32033-
062094. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
STREETS AND ALLEYS: Ordinance No. 32034 permanently
vacating, discontinuing and closing that section of
Mountain Avenue, S. E., bounded on the west by the right-
of-way of Interstate 581 and U.S. 220, on the east by the
western line of the right-of-way of 4th Street, S. E., on
the south by the northern boundary of Official Tax No.
4021001, and on the north by the southern boundary of
Official Tax No. 4020326, having previously been before
the Council for its first reading on Monday, June 13,
1994, read and adopted on its first reading and laid
over, was again before the body, Mr. McCadden offering
the following for its second reading and final adoption:
(#32034-062094) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 202.)
Mr. McCadden moved the adoption of Ordinance No.
32034-062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
ACTION:
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351
STREETS AND ALLEYS: Ordinance No. 32035 permanently
vacating, discontinuing and closing all of that certain
public right-of-way of Wells Avenue, N. E., between the
western side of Commonwealth Avenue and the eastern side
of Jefferson Street, having previously been before the
Council for its first reading on Monday, June 13, 1994,
read and adopted on its first reading and laid over, was
again before the body, Mr. Harvey offering the following
for its second reading and final adoption:
(#32035-062094) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 205.)
Mr. Harvey moved the adoption of Ordinance No.
32035-062094. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7 .
NAYS: None---------------------------------------O.
CITY CODE-ZONING-ARCHITECTURAL REVIEW BOARD:
Ordinance No. 32036 providing for certain amendments to
Chapter 36.1, Zoning, of the Code of the City of Roanoke
( 1979), as amended, such amendments to expedite the
review and approval of certificates of appropriateness
for approval of construction activities in the historic
and preservation districts and to establish a new
neighborhood design district to encourage compatible new
construction in areas having historic or unique
architectural value, having previously been before the
Council for its first reading on Monday, June 13, 1994,
read and adopted on its first reading and laid over, was
again before the body, Mrs. Bowles offering the following
for its second reading and final adoption:
(#32036-062094) AN ORDINANCE amending S36 .1-641,
Powers generally, by adding new subsection (f); and
S36. 1-642, Review procedure, by amending subsection (a),
of Division 2, Architectural Review Board, of Article
VII, Administration; and creating new Subdivision G, ND,
Neighborhood Design District, to Division 5, Special
District Regulations, of Article III, District
Regulations, by adding new S36.1-388, Intent; S36.1-389,
,.._~ II
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352
ACTION:
ACTION:
Desiqnation; S36 .1-390, Application of the district;
S36.1-391, Desiqn district requlations; S36.1-392,
Procedure for obtaininq a zoninq permit; S36.1-393,
Standards for new construction; and S36.1-394, Appeals,
of Chapter 36.1, Zoninq, of the Code of the City of
Roanoke (1979), as amended, such amendments to expedite
the review and approval of certificates of appropriate-
ness for approval of construction activities in the
historic and preservation districts and to establish a
new neighborhood design district to encourage compatible
new construction in areas having historic or unique
architectural value.
(For full text of Ordinance, see Ordinance Book No. 56,
Page 207.)
Mrs. Bowles moved the adoption of Ordinance No.
32036-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------7.
NAYS: None---------------------------------------O.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
PARKS AND RECREATION-DECEASED PERSONS: The Mayor
requested that the City Attorney prepare the proper
measure memorializing the late M. Carl Andrews.
OTHER HEARINGS OF CITIZENS: None.
At 3:35 p.m., the Mayor declared the meeting in
recess.
At 4:45 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members Edwards and Harvey.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Musser moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
ACTION:
1_. i.L.J.. ,J.L.. 1Ul...~j_.-
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353
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, McCadden,
Musser and Mayor Bowers--------------------------------5.
NAYS: None---------------------------------------O.
(Council Member Edwards left the meeting following the
Executive Session.) (council Member Harvey was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Mayor
advised that the three year terms of Caroline M. Brown,
Rochelle S. Nolan and Frank J. Eastburn as members of the
Roanoke Public Library Board will expire on June 30,
1994, and called for nominations to fill the vacancies.
Mrs.
Caroline
Eastburn.
Bowles placed in nomination
M. Brown, Rochelle S. Nolan
the
and
of
J.
names
Frank
There being no further nominations, Ms. Brown, Ms.
Nolan and Mr. Eastburn were reelected as members of the
Roanoke Public Library Board, for terms of three years
each, ending June 30, 1997, by the following vote:
FOR MS. BROWN, MS. NOLAN AND MR. EASTBURN:
Council Members White, Bowles, Harvey, McCadden, Musser
and Mayor Bowers---------------------------------------6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
The Mayor advised that the three year terms of Ann L.
Weinstein, Mark Scala and Harriett M. stokes as members
of the Roanoke Arts Commission will expire on June 30,
1994, that Ms. Stokes has declined to serve another term,
and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of Ann L.
Weinstein and Mark Scala.
There being no further nominations, Ms. Weinstein
and Mr. Scala were reelected as members of the Roanoke
Arts Commission, for terms of three years each, ending
June 30, 1997, by the following vote:
n! 1 no'" r'1'T111l'"Tll___nll" _......."-,~..". ,,...... "
"...,"',"~..~.......".".,.".' r 1__61.1,. r!
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354
ACTION:
ACTION:
ACTION:
FOR MS. WEINSTEIN AND MR. SCALA: Council
Members White, Bowles, Harvey, McCadden, Musser and
Mayor Bowers-----------------------------------------6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor
advised that the four year terms of LaVerne B. Dillon and
Malcolm C. Boggs as members of the Virginia Western
Communi ty College Board of Directors will expire on
June 30, 1994, that Mr. Boggs has declined to service
another term, and called for nominations to fill the
vacancies.
Mrs. Bowles placed in nomination the name of
LaVerne B. Dillon.
There being no further nominations, Ms. Dillon was
reelected as a member of the virginia Western Community
College Board of Directors, for a term of four years,
ending June 30, 1998, by the following vote:
FOR MS. DILLON: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers-------------6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Mayor advised that the three year terms of
Elizabeth S. Doughty, Kenneth L. prickitt and William F.
Hawkins as members of the Economic Development Commission
will expire on June 30, 1994, and called for nominations
to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Elizabeth S. Doughty and Kenneth L. Prickitt.
There being no further nominations, Ms. Doughty and
Mr. Prickitt were reelected as members of the Economic
Development Commission, for terms of three years each,
ending June 30, 1997, by the following vote:
FOR MS. DOUGHTY AND MR. PRICKITT: Council
Members White, Bowles, Harvey, McCadden, Musser and
Mayor Bowers------------------------------------------6.
(Council Member Edwards was absent.)
ACTION:
ACTION:
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355
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The
Mayor advised that the four year term of Harry F.
Collins, Jr., and Corbin C. Wilson as members of the
Board of Fire Appeals will expire on June 30, 1994, that
Mr. Wilson has declined to serve another term, and called
for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the name of
Harry F. Collins.
There being no further nominations, Mr. Collins was
reelected as a member of the Board of Fire Appeals, for
a term of four years, ending June 30, 1998, by the
following vote:
FOR MR. COLLINS: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers--------------6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-CELEBRATIONS-SPECIAL
EVENTS: The Mayor advised that the one year terms of
Greg Feldmann, Catherine Fox, Pearl Fu, William R.
Hackley, Sr., Peter R. Lampman, Sabrina T. Law,
Estelle H. McCadden, Samuel G. Oakey, II, Elizabeth Poff,
Gary C. Walker, Allen T. Wilson, Donnovan M. Young,
James C. Butler and Samuel A. Garrison, III, as members
of the Special Events Committee will expire on June 30,
1994, that Mr. Butler has declined to serve another term,
and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of Greg
Feldmann, Catherine Fox, Pearl Fu, William R. Hackley,
Sr., Peter R. Lampman, Sabrina T. Law, Estelle H.
McCadden, Samuel G. Oakey, II, Elizabeth Poff, Gary C.
Walker, Allen T. Wilson and Donnovan M. Young.
There being no further nominations, Ms. Fox, Ms. Fu,
Ms. Law, Ms. McCadden, Ms. Poff and Messrs. Feldmann,
Hackley, Lampman, Oakey, Walker, Wilson and Young were
reelected as members of the Special Events Committee, for
terms of one year each, ending June 30, 1995, by the
following vote:
FOR MS. FOX, MS. FU, MS. LAW, MS. MCCADDEN, MS. POFF
AND MESSRS. FELDMANN, HACKLEY, LAMPMAN, OAKEY, WALKER,
WILSON AND YOUNG: Council Members White, Bowles, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
(Council Member Edwards was absent.)
J1'~'ll IT'',I'mI!f,,Il____mr ',"'~""""",''''''
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356
ACTION:
ACTION:
ACTION:
Inasmuch as Peter R. Lampman and Donnovan M. Young
are not residents of the City of Roanoke, Mr. McCadden
moved that the City residency requirement for persons
serving on authorities, boards, commissions and
committees appointed by the Council be waived in this
specific instance. The motion was seconded by Mr. White
and adopted.
OATHS OF OFFICE-COMMITTEES-CITIZENS SERVICES
COMMITTEE: The Mayor advised that the one year terms of
Raleigh Campbell, Frank W. Feather, Stanley R. Hale,
Bernice F. Jones, Harold P. Kyle, Alphonso McCain and
Glenn D. Radcliffe as members of the Citizens Services
Committee will expire on June 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Raleigh Campbell, Frank W. Feather, Stanley R. Hale,
Bernice F. Jones, Harold P. Kyle, Alphonso McCain and
Glenn D. Radcliffe.
There being no further nominations, Miss Jones and
Messrs. Campbell, Feather, Hale, Kyle, McCain and
Radcliffe were reelected as members of the Citizens
Services Committee, for terms of one year each, ending
June 30, 1995, by the following vote:
FOR MISS JONES AND MESSRS. CAMPBELL, FEATHER, HALE,
KYLE, MCCAIN AND RADCLIFFE: Council Members White,
Bowles, Harvey, McCadden, Musser and Mayor Bowers-----6.
(Council Member Edwards was absent.)
Inasmuch as Raleigh Campbell is not a resident of
the City of Roanoke, Mr. McCadden moved that the City
residency requirement for persons serving on authorities,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. White and adopted.
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that the one year terms of Frances S.
Boon, Betty C. Winfree, Robert N. Fishburn, L. Thompson
Hanes, Carl H. Kopitzke and Ralph K. Smith as members of
the Mill Mountain Development Committee will expire on
June 30, 1994, that Ms. Boon has declined to serve
another term, and called for nominations to fill the
vacancies.
ACTION:
ACTION:
~.....I J.I..I ~ . ,...... ,. ~ !oJ.., ~ '
.. . ,,, ..........It.
357
Mrs. Bowles placed in nomination the names of
Betty C. Winfree, Robert N. Fishburn, L. Thompson Hanes,
Carl H. Kopitzke and Ralph K. Smith.
There being no further nominations, Ms. Winfree and
Messrs. Fishburn, Hanes, Kopitzke and Smith were
reelected as members of the Mill Mountain Development
Committee, for terms of one year each, ending June 30,
1995, by the following vote:
FOR MS. WINFREE AND MESSRS. FISHBURN, HANES,
KOPITZKE AND SMITH: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers-------------6.
(council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-FLOOD REDUCTION/CONTROL:
The Mayor advised that the one year terms of Robert H.
Bennett, Jr., Lucian Y. Grove, Read A. Lunsford, Edgar V.
Wheeler, James F. Williams, Terry N. Grimes, Kathy S.
Hill, Samuel J. Krisch, II, and Harold L. Shaffer as
members of the Flood Plain Committee will expire on
June 30, 1994, that Mr. Grimes and Mr. Krisch have
declined to serve another term, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Robert H. Bennett, Jr., Lucian Y. Grove, Read A.
Lunsford, Edgar V. Wheeler and James F. Williams.
There being no further nominations, Messrs. Bennett,
Grove, Lunsford, Wheeler and Williams were reelected as
members of the Flood Plain Committee, for terms of one
year each, ending June 30, 1995, by the following vote:
FOR MESSRS. BENNETT, GROVE, LUNSFORD, WHEELER AND
WILLIAMS: Council Members White, Bowles, Harvey,
McCadden, Musser and Mayor Bowers---------------------6.
(council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that the one year terms of Howard E. Musser,
W. Robert Herbert, Sloan H. Hoopes, Alfred C. Moore and
Thomas R. Plymale as members of the War Memorial
Committee will expire on June 30, 1994, that Mr. Plymale
has declined to serve another term, and called for
nominations to fill the vacancies.
JIll' H .,....,...."..,~_.."..,"-,.,'..
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358
Mrs. Bowles placed in nomination the names of
Howard E. Musser, W. Robert Herbert, H. Sloan Hoopes and
Alfred C. Moore.
There being no further nominations, Messrs. Musser,
Herbert, Hoopes and Moore were reelected as members of
the War Memorial Committee, for terms of one year each,
ending June 30, 1995, by the following vote:
ACTION:
FOR MESSRS. MUSSER, HERBERT, HOOPES AND MOORE:
Council Members White, Bowles, Harvey, McCadden, Musser
and Mayor Bowers---------------------------------------6.
(Council Member Edwards was absent.)
There being no further business, the Mayor declared the
meeting adjourned at 4:50 p.m.
A P PRO V E D
ATTEST:
'"" ~ .g, ~
Mary F. Parker
City Clerk
:5J> _&ctJ~---
David A. Bowers
Mayor
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359
REGULAR WEEKLY SESSION------ROANOKE CITY COUNCIL
June 27, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 27,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, Howard E. Musser
and Mayor David A. Bowers---------------------------------------6.
ABSENT: Council Member William White, Sr.-----------------l.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of Finance;
and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend George E.
Stevenson, Pastor, East Gate Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
SEWERS AND STORM DRAINS-INDUSTRIES: Pursuant to
notice of advertisement for bids for sewer line extension
in the Roanoke Centre for Industry and Technology, said
bids to be received by the City Clerk until 1:30 p.m., on
Monday, June 27, 1994, and to be held, opened and read
before the Council at 2:00 p.m., on that date, or as soon
thereafter as the matter may be heard, the Mayor asked if
anyone had any questions about the advertisement for
bids, and no representative present raising any question,
the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and
read the following bids:
11'. ~ _
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360
ACTION:
ACTION:
BIDDER
BASE BID
J. P. Turner & Bros., Inc.
Aaron J. Conner General
Contractor, Inc.
E. C. Pace Co., Inc.
$108,928.00
126,504.20
165 520.00
(For full text, see bids on file in the City Clerk's
Office. )
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
Ki t B. Kiser and William F. Clark as members of the
committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-AUDIT COMMITTEE: Minutes of a meeting of
the Audit Committee held on Monday, June 6, 1994, were
before Council.
The following matters were discussed:
KPMG Peat Marwick General Audit Plan for
Fiscal Year June 30, 1994
Substantive Testing - Real Estate Assessment
Billing
City-wide Administrative Procedures
Records Retention
Municipal Auditing Audit Plan for 1995
(For full text, see minutes on file in the City Clerk's
Office. )
ACTION:
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.................' ..........~ I~
361
Mrs. Bowles moved that the minutes be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
PUBLIC WORKS-EMERGENCY SERVICES-MANAGEMENT AND
BUDGET-SNOW REMOVAL-SCHOOLS-WATER RESOURCES: A report of
the City Manager with regard to the status of the City's
application for Federal disaster assistance relating to
the February 1994 ice storm, was before Council.
The City Manager advised that eligible expenditures
totalling $256,261. 00 have been recognized by the Federal
Emergency Management Agency (FEMA), which expenditures
were in the categories of ice storm debris removal
($181,730.00), ice and snow removal/emergency operations
($67,531.00), and repair of the handicapped fishing pier
at Carvins Cove ($7,000.00); that individual projects of
$42,400.00 or more are considered large projects; that
funding for the projects, based on actual eligible costs
incurred, is made upon submission and approval of a final
claim; that it is anticipated that City Grounds and
Streets crews will complete the removal and disposal of
brush by August 1994, at which time, a claim will be
submitted to FEMA; that total funding will be a Federal
Share of 75 per cent and a State share of 24 per cent,
leaving a one per cent local share; that in addition,
FEMA will reimburse administrative costs in the amount of
$6,125.00; that repair of the handicapped fishing pier at
Carvins Cove is considered a small project and payment
will be made based on the approved estimate of costs; and
Federal and State payment in the amount of $6,930.00, or
99 per cent, was received by the City Treasurer on
June 9, 1994.
It was further advised that seven additional Damage
Survey Reports, totalling $107,118.00, have been
suspended by FEMA, pending notification of insurance
coverage, which reports cover damages to City school
buildings; and school officials are working to obtain
notification of insurance coverage, and when such
information is known, the remaining damage survey reports
can be settled.
(For full text, see report on file in the City Clerk's
Office.)
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362
ACTION:
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
POLICE DEPARTMENT-HOUSING/AUTHORITY-CITY EMPLOYEES-
PLANNING-GRANTS: A report of the City Manager advising
that on October 11, 1993, Council approved the Community
Police Officer/Homeowner Initiative providing Community
Development Block Grant loans to qualified police
officers for the purchase/rehabilitation of homes within
the City's Conservation Areas and Rehabilitation
Districts; and he was requested to submit a status report
on the program by June 30, 1994, was before the body.
The City Manager further advised that nine officers
have expressed an interest in the program and contacted
the Housing Development Office to obtain additional
information; that currently, two officers are pursuing
the purchase of homes in need of significant renovations
through the program; that one officer has completed a
home-ownership education program, selected a specific
home within an eligible area, obtained bids from licensed
contractors for the cost of renovations to the home, and
has been pre-qualified for mortgage financing; and
currently the officer is negotiating with the seller to
establish the purchase price of the home and is saving
funds to be used for a cash down payment.
It was explained that the second officer has
expressed significant interest in properties involved in
a City sponsored home relocation project, however, the
officer has not selected a specific home and has not been
pre-qualified for mortgage financing at this time; and at
this point, it is too early to determine if either of the
officers will, in fact, close on the purchase/
rehabilitation of the properties, however, if both
purchases close, it is likely that the $42,770.00 in
Community Development Block Grant funds currently
allocated to the initiative will be committed.
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
ACTION:
ACTION:
''''~II~''''''''''''''
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363
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and adopted
by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES: A report of
qualification of E. Douglas Chittum as a member of the
City of Roanoke Pension Plan Board of Trustees, for a
term ending June 30, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A) (1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authori ties, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A) (1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
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364
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
FIRE DEPARTMENT-CITY CODE-CITY EMPLOYEES: The City
Manager submitted a written report advising that a
substantive testing audit of the Roanoke City Fire
Department system of recording leave time was conducted
by Municipal Auditing and reported to the City's Audit
Committee on October 4, 1993, in accordance with Section
2S.2(e) of the Roanoke City Charter; that due to special
time reporting requirements for firefighters on the three
platoon system, the Fire Department maintains official
leave records for their employees, which records include
documentation supporting hours worked, leave time earned,
and leave time taken; and records are maintained manually
by the Fire Department logistics supervisor.
It was further advised that the City Code and
Personnel Operating Procedures require firefighters on
the three platoon system to record single rest days
between two consecutive days of vacation as vacation
taken, and all rest days between two consecutive sick
days are recorded as sick days taken; that if days of
leave are not taken consecutively or are broken with
another type of leave, the rest days are not recorded as
leave taken; that the leave recording system does not
always treat personnel fairly because vacation and/or
sick leave is not always based on the actual time taken
off; that Fire Department command staff has briefed
employees who are on the platoon system regarding the
Municipal Auditor's findings and recommended changes to
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365
the system; and a
extended illness
mandatory for new
recommended change.
new leave plan for paid leave and
leave, adopted July 1, 1992, is
employees and compatible with the
The City Manager recommended establishment of a
leave recording system for firefighters on the three
platoon system which incorporates the following:
The charging method is hour for hour leave
time charged for scheduled work hours, with
rest days not charged to leave time.
Accrual of vacation leave is
according to cumulative years of
follows:
determined
service as
Cumulative Years
Of Service
Monthly
Accrual Hours
Working Hours
Leave Working Days of
Per Year Leave Per year
o to 5
5 to 10
10 to 20
30 to 30
30 or more
16
20
24
28
32
192
240
288
336
384
8
10
12
14
16
Vacation balances as of June 30, 1994, shall
be converted to the new system specified above
by multiplying the "old" vacation balance by
2/3.
Fire Suppression personnel may carryover
unused vacation leave from one fiscal year to
the next up to a maximum of 480 hours.
Upon termination, Fire Suppression employees
shall be paid for unused vacation leave hours
by multiplying the balance (not to exceed 480
as stated above) by the regular rate.
Sick leave renewal on July 1 of each year
according to continuous years of service is
outlined as follows:
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366
ACTION:
Cumulative Years Working Hours Working Days of
Of Service Leave Per Year Leave Per year
1/2 to 1 72 3
1 to 2 144 6
2 to 5 264 11
5 to 10 504 21
10 to 15 624 26
15 to 20 744 31
20 to 25 864 36
25 to 30 984 41
30 or more 1,104 46
(For full text, see report on file in the City Clerk's
Office. )
Mr . Harvey
ordinance:
offered
the
following
emergency
(#32071-062794) AN ORDINANCE amending and
reordaining the Code of the City of Roanoke (1979), by
amending subsections (b), (f), (g) and (h) of Section 2-
49, Same -- Vacation leave and subsection (a) of Section
2-51, Same For employees of Fire Department by
revising the vacation leave and sick leave accrual rate
and usage requirements for certain members of the Fire
Department; authorizing an adjustment of accrued vacation
leave for such employees; and providing for an emergency
and effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 228.)
Mr. Harvey moved the adoption of Ordinance No.
32071-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
BUDGET-HOUSING/AUTHORITY-PLANNING-INDUSTRIES-GRANTS:
The City Manager submitted a written report advising that
on May 9, 1994, Council authorized filing of a Community
Development Block Grant (CDBG) application with the U. S.
Department of Housing and Urban Development (HUD) for
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367
fiscal year 1994-95, pursuant to Resolution No. 31977-
050994; that HUD approval of the City's fiscal year 1994-
95 CDBG application was received, pursuant to
correspondence dated June 10, 1994; that grant approval
is for the amount requested by the City of $2,276,000.00;
that the appropriation includes $582,100.00 in expected
CDBG program income from parking receipts, City of
Roanoke Redevelopment and Housing Authority
rehabilitation loan repayments, Cooper Industries land
lease, Coca-Cola UDAG loan repayment, miscellaneous loan
repayments and repayments from the Home Ownership
Assistance Program, for a total appropriation of
$2,858,100.00; and in addition, $64,767.00 needs to be
transferred from older projects to projects included in
the fiscal year 1994-95 CDBG program.
The City Manager recommended that Council approve
the following actions:
Adopt a resolution accepting the fiscal year
1994-95 Community Development Block Grant
funds approved by the U. S. Department of
Housing and Urban Development and authorize
the City Manager to execute the requisite
grant agreement, funding approval and any
other forms required by HUD, on behalf of the
City, in order to accept such funds.
Appropriate $2,858,100.00 to revenue and
expenditure accounts in the Grant Fund to be
established by the Director of Finance
($2,276,000.00 CDBG entitlement and
$582,100.00 projected program income) as
detailed in Attachment B to the City Manager's
report.
Transfer $64,767.00 from older accounts to
Grant Fund accounts as detailed in Attachment
C to the City Manager's report.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32072-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 231.)
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ACTION:
ACTION:
Mr. Musser moved the adoption of Ordinance No.
32072-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
Mr. Musser offered the following resolution:
(#32073-062794) A RESOLUTION accepting the Fiscal
Year 1994-95 funds for the Community Development Block
Grant Program, and authorizing the proper City officials
to execute the requisite Grant Agreement with the United
States Department of Housing and Urban Development (HUD).
(For full text of Resolution, see Resolution Book No. 56,
page 237.)
Mr. Musser moved the adoption of Resolution No.
32073-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
HUMAN DEVELOPMENT-Y.M.C.A.-HOUSING/AUTHORITY-GRANTS-
YOUTH: The City Manager submitted a written report
advising that Council authorized a grant, in the amount
of $20,000.00, to the Y.M.C.A. of Roanoke Valley, Family
Center Branch, for the Top Gun Summer Day Camp, as a part
of the Community Development Block Grant (CDBG)
application approved by Council on May 9, 1994, pursuant
to Resolution No. 31977-050994; and the City has received
U. S. Department of Housing and Urban Development (HUD)
approval of the CDBG application by correspondence dated
June 10, 1994.
It was further advised that the project is proposed
by the Y.M.C.A. of Roanoke Valley, Family Center Branch,
to provide a summer day camp for 60 low to moderate
income children, five to 13 years of age, who reside in
public housing; that the focus of the Y.M.C.A. Top Gun
Summer Day Camp will be to provide recreational,
educational and social activities to camp participants;
ACTION:
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369
and an administrative agreement between the City and the
Y.M.C.A. is necessary to enable the funds to be obligated
to the project.
The City Manager recommended that he be authorized
to execute an agreement with the Y. M. C. A. of Roanoke
Valley for the Top Gun Summer Day Camp.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following resolution:
(#32074-062794)
Manager to execute an
Valley, Inc. ("YMCA),
Day Camp.
A RESOLUTION authorizing the City
agreement with the YMCA of Roanoke
to provide for the Top Gun Summer
(For full text of Resolution, see Resolution Book No. 56,
page 238.)
Mr. McCadden moved the adoption of Resolution No.
32074-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
BUDGET-HUMAN DEVELOPMENT-CITY EMPLOYEES-GRANTS-
YOUTH: The City Manager submitted a written report with
regard to continuation of the Office on Youth Grant No.
93-1-21, advising that the grant was first officially
awarded to the City under the Virginia Delinquency
Prevention and Youth Act on June 17, 1980; that the
fiscal year 1993-94 youth grant application was submitted
to the Department of Youth and Family Services in May
1993, and the original total grant budget of $55,004.87
required a local cash match of $13,335.87; that an
additional $1,146.00 has been awarded to the Office on
Youth from the Department of Youth and Family Services as
a one-time only dispersal fund; that the money must be
spent by June 30, 1994, and Council's acceptance of the
additional State is required, with no additional local
cash match being required.
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370
It was further advised that the amendment will
provide ~or continuation of coordination, planning, and
program ~mplementation of the Office on Youth; and the
fiscal year 1993-94 amended grant budget is as follows:
Budget state Local Cash
Cateqory Funds Match In-Kind Total
Personnel $36,073.50 $ 8,825.87 - 0 - $44,899.37
Training &
Development 1,243.25 500.00 - 0 - 1,743.25
Supplies/
Operating
Expenses 1,748.25 4,010.00 3,750.00 9,508.25
Total $39,065.00 $13,335.87 $3,750.00 $56,150.87
It was explained that the in-kind match of
$3,750.00 is available through the use of office space
rental in the Community Planning Office and can be used
to match additional State funding, with no additional
cash match required; and local match, cash/in-kind must
equal a minimum of 25 per cent of the total budget
request.
The City Manager recommended that he, or his
designee, be authorized to execute the appropriate
document, accepting the amendment to the grant; and that
Council authorize appropriation of additional funds to a
grant fund expenditure account and increase the revenue
estimate as follows:
Account No. 035-054-8831-2030
Administrative Supplies
$1,146.00
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32075-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 239.)
ACTION:
ACTION:
"'~i"lM~iIi.wi.''''''''''
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371
Mr. Harvey moved the adoption of Ordinance No.
32075-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
Mr. McCadden offered the following resolution:
(#32076-062794) A RESOLUTION authorizing execution
of the necessary documents to accept an increase in
funding to the Office on Youth Grant for FY 1993-1994
(Grant Award #93-1-21) from the Department of Youth and
Family Services.
(For full text of Resolution, see Resolution Book No. 56,
page 240.)
Mr. McCadden moved the adoption of Resolution No.
32076-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-TOTAL ACTION
AGAINST POVERTY-GRANTS: The City Manager submitted a
wri tten report advising that the City Manager's Task
Force on Homelessness studied the homeless and low-income
housing situation in Roanoke and presented its findings
and recommendations in a comprehensive report in April
1987 entitled, "No Place To Call Home"; that the City
Manager appointed a Follow-Up Task Force to evaluate how
well the recommendations contained in the initial report
were implemented and to recommend new activities based on
future funding; and the task force continues to meet on
a regular basis and has changed its name to the City
Manager's Committee on Homelessness.
It was further advised that Council has accepted
Emergency Shelter Grants Program entitlement funds
totalling $203,000.00 since 1987 which have been
allocated under the Stuart B. McKinney Homeless
Assistance Act, from the U. S. Department of Housing and
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372
Urban Development; and Council accepted 1994 Emergency
Shelter Grants Program entitlement funds of $61,000.00 on
April 11, 1994, pursuant to Resolution No. 31950-041194
through the Stuart B. McKinney Homeless Assistance Act.
The City Manager explained that funds allocated
under the Stuart B. McKinney Homeless Assistance Act must
be used for the payment of maintenance, operations
(including rent, but excluding staff), insurance,
utilities, and furnishings, with limited funds for
essential services including but not limited to
employment, health, substance abuse education and food,
development and implementation of homeless prevention
activities, and past uses have included renovation and
major rehabilitation; and the City invited applications
or proposals from local agencies to ensure that all
interested organizations had an opportunity to submit
funding requests with a deadline of May 9, 1994, to
submit applications.
The City Manager advised that proposals for funding
were submitted by Roanoke Area Ministries, Roanoke Valley
Trouble Center, Inc., Blue Ridge Community Services and
Total Action Against Poverty; whereupon, he recommended
that Council allocate Emergency Shelter Resource Funds,
in the amount of $61,000.00, as follows:
$12,000.00
Roanoke Area Ministries
$13,320.00
Roanoke Valley Trouble Center, Inc.
(TRUST)
$33,180.00
$ 2,500.00
Total Action Against Poverty
Blue Ridge Community Services
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles offered the following resolution:
(#32077-062794) A RESOLUTION concurring in the
recommendation of the City Manager's Committee on
Homelessness as to the allocation of Emergency Shelter
Resource Funds, and authorizing the execution of the
subgrant agreements with Roanoke Area Ministries, Roanoke
Valley Student Trouble Center, Inc., Total Action Against
Poverty in Roanoke Valley, and Blue Ridge Community
Services to administer the funds.
(For full text of Resolution, see Resolution Book No. 56,
page 241.)
ACTION:
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373
Mrs. Bowles moved the adoption of Resolution No.
32077-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
BUDGET-HUMANDEVELOPMENT-GRANTS-YOUTH-SCHOOLS: The
City Manager submitted a written report advising that the
Comprehensive Services Act for At-Risk Youth and Families
(CSA) established, effective July 1, 1993, a pool of
State funds to be expended for public or private non-
residential or residential services for the targeted
population of troubled youth and families; that the CSA
mandates services for foster care children and for
children whose Individualized Education Plan mandates
specialized private day or residential educational
programs; and the CSA State Funds Pool allocation for
Roanoke City for the period July 1, 1993 through June 30,
1994, is as follows:
State Funds:
Local Funds:
$1,983,352.00
1,218,835.00
Total Allocation
$3,202,187.00
It was further advised that the Roanoke Interagency
Council has determined that in addition to the
aforementioned State Funds Pool Allocation, supplemental
funds in the amount of $1,110,121.00 ($802,852.00 State
funds and $307,269.00 Local funds), will be needed for
the period July 1, 1993 through June 30, 1994; and on
June 28, 1993, Council appropriated funds for the
aforementioned CSA initial State Funds Pool Allocation
and for the projected Supplemental Allocation as follows:
State Funds:
Local Funds:
$2,786,204.00
1,526,104.00
Current Budgeted Funds
$4,312,308.00
It was pointed out that the cost of services for
targeted at-risk youth and their families was
underestimated by $320,336.00 ($231,667.00 State funds
and $88,669.00 local funds), for fiscal year 1993-94;
that during the current fiscal year, children coming into
care have needed a higher level of service which could be
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374
ACTION:
provided only by placement in specialized foster care or
in a therapeutic residential facility; and the State
Department of Education, the State fiscal agent for the
Comprehensive Services Act, will reimburse $231,667.00 of
the amount, and the City is required to provide a local
cash match of $88,669.00.
The City Manager recommended that Council approve
the request for additional funds and authorize the
Director of Finance to increase the revenue estimate in
Account No. 001-020-1234-0692 by $231,667.00, and
increase appropriations in Account No. 001-054-5410-3170
by $231,667.00; and transfer $88,669.00 from the CSA
Contingency Account No. 001-002-9410-2244, to CSA
Expenditure Account No. 001-054-5410-3170.
(For full text, see report on file in the City Clerk's
Office. )
Mr. McCadden offered the following emergency budget
ordinance:
(#32078-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 242.)
Mr. McCadden moved the adoption of Ordinance No.
32078-062794. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
PARKS AND RECREATION-SPECIAL PERMITS-SWIMMING POOLS:
The City Manager submitted a written report advising that
the United States Swimming/Virginia Swimming, Inc. "State
Swim" Meet will be held on Friday, Saturday and Sunday,
July 8 - 10, 1994, at Fallon Park Swimming Pool; and
Roanoke Valley Swimming, Inc., "Gators" will host the
sanctioned swim meet for youth for the second year in
Roanoke.
ACTION:
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375
It was further advised that the City has been
requested by Roanoke Valley Swimming, Inc., to permit the
sale of swimming related merchandise, food and non-
alcoholic beverage concessions during the swim meet; that
pursuant to Section 24-5, Concessions, of the Code of the
City of Roanoke (1979), as amended, only Council may
allow concession privileges unless publicly advertised
for sealed bids; and the Parks and Recreation Department
has agreed, subject to Council's approval, to defer the
Ci ty' s concession rights during the swim event as a
gesture of cooperation and support of the "Gators".
The City Manager recommended that Council grant
concession privileges to Roanoke Valley Swimming, Inc.,
"Gators" to sell swim related merchandise, food items,
and non-alcoholic beverages at Fallon Park Swimming Pool
on July 8 - 10, 1994, and further authorize the City
Manager to execute a concession agreement, in a form to
be approved by the City Attorney, with Roanoke Valley
Swimming, Inc.
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles
ordinance:
offered the
following emergency
(#32079-062794) AN ORDINANCE awarding limited
concession privileges at Fallon Park Swimming Pool, upon
certain terms and conditions; authorizing the execution
of the requisite concession agreement; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 243.)
Mrs. Bowles moved the adoption of Ordinance No.
32079-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers-----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
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376
BUDGET-FIRE DEPARTMENT-EMERGENCY SERVICES-GRANTS-
CMERP-EMERGENCY MEDICAL SERVICES: The City Manager
submitted a written report advising that the Fire
Department Emergency Medical Services First Responder
Programs have been implemented at the following fire
stations:
March 1991 Fire Station 4 (Deyerle Road)
and Fire Station 11 (Garden
City)
April 1992 Fire Station 14 (460 East)
February 1993 - Fire Station 13 (Peters Creek Road)
November 1993 Fire Stations 2 (Noble Avenue)
January 1994 Fire Station 10 (Aviation Drive)
It was further advised that response times to
medical emergencies have been improved by implementing
first responder programs in these areas by as much as
three to four minutes.
It was explained that a 50/50 grant has been
received, in the amount of $24,482.50, through the Rescue
Squad Assistance Fund to purchase seven automatic
defibrillators for the Fire Department First Responder
Program, and grant funding must be utilized prior to
December 31, 1994; that engine companies 2, 4, 10, 11, 13
and 14 are currently equipped with an automatic or semi-
automatic external defibrillator; and local matching
funds, in the amount of $24,482.50, have been approved to
purchase seven units in the 1993-94 Capital Maintenance
and Equipment Replacement Program, which units would be
assigned to engine companies 3, 5, 6, 7, 8, 9 and 12.
The City Manager recommended that Council approve
the following actions:
adopt a resolution accepting the Rescue Squad
Assistance Fund Grant and authorize the City
Manager to execute the grant agreement;
appropriate State funds, in the amount of
$24,482.50, to Grant Fund Account No. 035-050-
3340-9015, and increase the Grant Fund revenue
estimate in the amount of $24,482.50; and
ACTION:
ACTION:
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377
appropriate local matching funds from General
Fund Capital Maintenance and Equipment
Replacement Program, in the amount of
$24,482.50, to Grant Fund Account No. 035-050-
3340-9015.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32080-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 244.)
Mr. Harvey moved the adoption of Ordinance No.
32080-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32081-062794) A RESOLUTION authorizing the
acceptance of a Rescue Squad Assistance Grant made to the
City of Roanoke by the Commonwealth of Virginia,
Department of Health, Division of Emergency Medical
Services Rescue Squad Assistance Fund and authorizing the
acceptance, execution and filing of all appropriate
documents to obtain such grant.
(For full text of Resolution, see Resolution Book No. 56,
page 246.)
Mr. Harvey moved the adoption of Resolution No.
32081-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
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378
ACTION:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------'------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
EQUIPMENT-WATER RESOURCES: The City Manager
submitted a written report advising that bids are
received annually on a fiscal year basis, for supplying
to the City estimated quantities of ductile iron water
pipe, which represent anticipated needs for a period of
one year; that four bids were received and evaluated in
a consistent manner on June 9, 1994, in the Office of
General Services; whereupon, the City Manager recommended
that Council accept the lowest responsible bid submitted
by Griffin Pipe Products Co., for a total bid price of
$309,559.00, for the period July 1, 1994 through June 30,
1995; and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office. )
Mrs. Bowles offered the following resolution:
(#32082-062794) A RESOLUTION accepting the bid of
Griffin Pipe Products Co., made to the City for
furnishing and delivering ductile iron water pipe; and
rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 56,
page 246.)
Mrs. Bowles moved the adoption of Resolution No.
32082-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
BUDGET-CLERK OF COURTS-CIRCUIT COURT-CMERP-
EQUIPMENT: The City Manager submitted a written report
advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for a mobile
storage system for the Office of the Clerk of the Circuit
Court, which consists of high density file and storage
ACTION:
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379
equipment that will provide for increased storage
capacity for required files that are located in the
Office of the Clerk of the Circuit Court; that following
proper advertisement, two bids were received and opened
in the Office of General Services on June 8, 1994;
whereupon, the City Manager recommended that Council
approve the following actions:
accept the lowest bid submitted by Spaces aver
Storage Systems, Inc./Business Equipment &
System, Inc., for a total cost of $42,400.00;
appropriate $26,900.00 from Capital
Maintenance and Equipment Replacement Program
to Clerk of the Circuit Court Account No. 001-
028-2111-9015;
transfer $11,000.00 from Clerk of the Circuit
Court Account No. 001-028-2111-2030 to Account
No. 001-028-2111-9015;
$4,500.00 currently exists in Clerk of the
Circuit Court Account No. 001-028-2111-9015;
and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Musser offered the following emergency budget
ordinance:
(#32083-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 247.)
Mr. Musser moved the adoption of Ordinance No.
32083-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
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380
ACTION:
Mr. Musser offered the following resolution:
(#32084-062794) A RESOLUTION accepting a bid made
to the City for furnishing, delivering and installing a
mobile storage system in the Clerk's Office of the
Circuit Court; and rejecting all other bids made to the
City.
(For full text of Resolution, see Resolution Book No. 56,
page 248.)
Mr. Musser moved the adoption of Resolution No.
32084-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
BUDGET-TRAFFIC-CITY MARKET-STATE HIGHWAYS-BRIDGES-
NORFOLK SOUTHERN CORPORATION-HOTEL ROANOKE CONFERENCE
CENTER-CONSULTANTS REPORTS-STREETS AND ALLEYS-VIRGINIA
TECH: The City Manager submitted a written report
advising that on March 1, 1993, Council requested the
Virginia Department of Transportation (VDOT) to program
a project for a pedestrian overpass above the Norfolk &
Western Railway tracks to connect between The Hotel
Roanoke Conference Center area and the Historic Market
area, pursuant to Resolution No. 31361-030193, which
project was subsequently programmed by VDOT into its
updated Six-Year Improvement Program; that project
schedule for the bridge has been accelerated to improve
public safety, pedestrian access and traffic flow in
connection with the opening of The Hotel Roanoke/
Conference Center in the spring of 1995; and the virginia
Department of Transportation has been extraordinarily
cooperative in its scheduling of many project-related
activities.
It was further advised that design work for the
bridge is now complete following coordination with
various public agencies and affected property owners;
that the cost of project construction is now estimated at
$3.2 million which is shared on a 98 per cent VDOT and
two per cent City basis for project eligible expenses;
that an estimated $135,000.00 is needed at 100 per cent
City expense to construct the loggia (covered walkway)
which will connect the northern terminus of the bridge to
"I*'*'jI..............j;" ~~
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381
the Conference Center; that a resolution adopted by
Council approving the location and major design features
of the proposed project as presently designed will enable
VDOT to advertise the project for construction as early
as July 26, 1994; that a three-party agreement between
the City, VDOT, and Norfolk and Western Railway Company
is needed, and by virtue of executing the agreement, the
City will accept the easement for the bridge over the
railway, as well as title and full maintenance
responsibility for the structure; and the agreement also
acknowledges that upon completion of the bridge project,
the railroad will close and remove the existing at-grade
pedestrian crossing at Jefferson Street.
The City Manager explained that supplemental
agreements to the contract with Hayes, Seay, Mattern and
Mattern, Inc., (proposed Amendments Nos. 2 and 3) are
needed inasmuch as what started out as a pedestrian
bridge extending from the First Union Parking Garage to
The Hotel Roanoke site on Shenandoah Avenue has grown to
include an extension to the Hotel's entrance drive, a
North Pavilion at the drive, and a loggia connection to
the Conference Center; and proposed amendments address
the following:
Amendment No.2 (project expense 98 per cent VDOT and two
per cent City)
presentations to Downtown Roanoke,
Incorporated, City officials and The Hotel
Roanoke Conference Center Commission,
development of a revised concept design,
an additional public workshop to present the
revised concept design,
design of the bridge extension to the Hotel
Drive and the North Pavilion,
coordination of the design with the Virginia
Department of Historic Resources,
convert contract drawings to standard VDOT
sheet size from Hayes, Seay, Mattern and
Mattern, Inc., (HSMM) standard sheet size and
convert HSMM standard specifications to VDOT
system,
preparation of Railroad Signal Sight Distance
Study,
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382
design studies to obtain approval of First
Union Tower owners, and
preparation of resubdivision and subdivision
plats for right-of-way associated with bridge
construction.
Amendment No.3 (100 per cent City expense):
design of the loggia and modifications to the
canopy over the Conference Center entrance and
the motor court, and
historical research for the loggia design and
coordination of the design with the virginia
Department of Historic Resources.
It was pointed out that the Shenandoah Avenue
streets cape design is also needed as a separate, yet
related, project; that design fees for plans and
specifications suitable for bidding have been established
at a cost of $13,700.00; and a purchase order could be
awarded to Mattern & Craig, Inc., if funds are
transferred from Undesignated Capital Funds to a capital
account for said purpose.
The City Manager recommended that Council concur in
the following actions:
approve the location and major design features
of the Pedestrian Bridge, from 0.01 mile south
of Norfolk Avenue to 0.03 mile north of
Shenandoah Avenue, as presently designed;
authorize the City Manager to execute, on
behalf of the City, the three-party agreement
with the Virginia Department of Transportation
and Norfolk & Western Railway Company, as well
as all other necessary railroad and utility
agreements required in conjunction with the
project;
authorize Amendment Nos. 2 and 3 of the
engineering services agreement with Hayes,
Seay, Mattern & Mattern, Inc., for additional
engineering services for the Pedestrian Bridge
Project to provide an increase of $120,706.00,
for a total not to exceed $441,624.67, subject
to VDOT approval;
ACTION:
..
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383
appropriate $122,719.00 to "Pedestrian Bridge
& Atrium" account, with the City's share of
$22,069.00 available in Undesignated Capital
Funds and $100,650.00 to be reimbursed by the
Virginia Department of Transportation; and
appropriate $13,700.00 to a new account to be
entitled, "Shenandoah Avenue Streetscape" from
Undesignated Capital Funds.
(For full text, see report on file in the City Clerk's
Office. )
Mr. Harvey offered the following emergency budget
ordinance:
(#32085-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 249.)
Mr. Harvey moved the adoption of Ordinance No.
32085-062794. The motion was seconded by Mr. Musser.
The Director of Public Works, William F. Clark,
advised that since March 1, 1993, plans have been racing
toward completion of renovations to The Hotel Roanoke in
an attempt to have the pedestrian bridge ready and
useable; and the spring of 1995 will mark an
unprecedented 27 months for completion of a virginia
Department of Transportation project, although highway
projects do not normally move this rapidly and it has
been with the utmost cooperation of VDOT that the project
will be completed in such an expeditious manner. He
called attention to concurrence by numerous groups in the
design of the project such as City Council, the
Architectural Review Board, the City Planning Commission,
Downtown Roanoke, Inc., and Roanoke Arts Commission, as
well as other groups that have a personal interest in the
design of the pedestrian bridge project, including the
Hotel Roanoke Conference Center Commission, virginia
polytechnic Institute and State University, and the
Virginia Department of Transportation.
John J. Stephenson representing the firm of Hayes,
Seay, Mattern and Mattern, Inc., Architects and
Engineers, presented an oral briefing on the design of
the Hotel/Conference Center project.
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384
ACTION:
Ms. Helen E. Davis, 35 Patton Avenue, N. E.,
inquired about pedestrian access to downtown Roanoke
since the City Manager's report states that Norfolk
Southern will close and remove the existing at grade
pedestrian crossing at Jefferson Street; whereupon, the
City Manager advised that the pedestrian access across
Norfolk Southern tracks is not a public access inasmuch
as Norfolk Southern Railway installed the pedestrian
access at its cost for use by its employees; that there
is no existing agreement in terms of public access, and
notification by Norfolk Southern of its intent to remove
the pedestrian access was a courtesy that was extended to
the City. In connection with pedestrian access to
downtown, he called attention to Shenandoah Avenue where
there will exist both a glass enclosed elevator and/or
stairway that will provide 24 hour per day access off of
Shenandoah Avenue, and the First Street Bridge will
continue to be maintained for pedestrian activity.
Ordinance No. 32085-062794 was adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32086-062794) A RESOLUTION approving the major
design features of the new pedestrian bridge between The
Hotel Roanoke Conference Center and the Historic Market
Area; authorizing the execution of an Agreement with the
Virginia Department of Transportation and the Norfolk and
Western Railway Company relating to the construction,
operation and maintenance of such pedestrian bridge; and
authorizing the execution of all other necessary railroad
and utility agreements required in connection with this
project.
(For full text of Resolution, see Resolution Book No. 56,
page 251.)
Mr. Harvey moved the adoption of Resolution No.
32086-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
ACTION:
ACTION:
"'~'~I~-' ,-
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385
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32087-062794) A RESOLUTION authorizing the
execution of Amendment Number 2 and Amendment Number 3 to
the City's contract with Hayes, Seay, Mattern & Mattern,
Inc., for additional engineering services to be performed
in connection with the design of the Pedestrian Bridge
and Atrium Project.
(For full text of Resolution, see Resolution Book No. 56,
page 252.)
Mr. Harvey moved the adoption of Resolution No.
32087-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS:
The Director of Finance submitted the financial report
for the City of Roanoke for the month of May, 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. Harvey moved that the financial report be
received and filed. The motion was seconded by Mr.
McCadden and adopted.
REPORTS OF COMMITTEES:
CITY JAIL-CITY PROPERTY-ASBESTOS REMOVAL: Council
Member William White, Sr., Chairperson of a committee
appointed by the Mayor to tabulate bids received for
asbestos abatement at the former Data Safe, Inc. and
Miller, Morgan & Company buildings located at 330 and 340
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386
ACTION:
West Campbell Avenue, presented a written report on
behalf of the Committee, recommending that Council concur
in the following actions:
authorize the City Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with HICO,
Inc., for asbestos abatement in the Data Safe,
Inc., and Miller, Morgan & Company buildings,
in accordance with contract documents as
prepared by HDH, Architecture, Engineering,
Environmental, in the amount of $15,550.00,
and 30 consecutive calendar days to complete
the work;
authorize the Director of Finance to encumber
the following amounts in City Jail Expansion
Account No. 008-052-9685-9065:
Contract Price
Project Contingency
Total Project Account
$15,500.00
1,000.00
$16,500.00
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office. )
Mr. Musser
ordinance:
offered
the
following
emergency
(#32088-062794) AN ORDINANCE accepting the bid of
HICO, Incorporated, for asbestos abatement and related
work at the Data Safe and Miller Morgan buildings, in
connection with the jail annex project, upon certain
terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 253.)
Mr. Musser moved the adoption of Ordinance No.
32088-062794. The motion was seconded by Mr. McCadden
and adopted by the following vote:
ACTION:
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387
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT-
DECEASED PERSONS: Mr. Musser offered the following
resolution memorializing the late M. Carl Andrews, former
editorial page editor of The World-News and community
leader:
(#32089-062794) A RESOLUTION memorializing the late
M. Carl Andrews.
(For full text of Resolution, see Resolution Book No. 56,
page 254.)
Mr. Musser moved the adoption of Resolution No.
32089-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Council Member
Edwards requested that the City Attorney prepare the
proper measure commending Dominick Millner, a 1994
graduate of William Fleming High School, who placed first
in the Long Jump at the American Airlines National
Scholastic Outdoor Track and Field Championship which was
held in Raleigh, North Carolina, on Sunday, June 19,
1994.
OTHER HEARINGS OF CITIZENS:
""'''~r,rTllIlI.._I'l''
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388
ACTION:
SIDEWALK/CURB AND GUTTER-COMPLAINTS: Mr. George E.
Rogers, 1311 Orange Avenue, N. W., appeared before
Council and advised that due to street paving,
practically no curb exists in certain portions of the
1200 and 1300 blocks of Orange Avenue, that following
heavy rains, water run-off causes debris to build up in
front of homes, and requested that the City address the
problem.
Wi thout objection by Council, the Mayor advised that
the matter would be referred to the City Manager for
appropriate response.
At 3:05 p.m., the Mayor declared the meeting in
recess.
At 4:00 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member White.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers----------------------6.
NAYS: None---------------------------------------O.
(Council Member White was absent.)
AIRPORT-OATHS OF OFFICE-COMMITTEES: The Mayor
advised that there is a vacancy on the Roanoke Regional
Airport Commission, created by the resignation of Joel M.
Schlanger, for a term ending March 9, 1998, and called
for nominations to fill the vacancy.
Mr. Harvey placed in nomination the name of
Claude N. Smith.
There being no further nominations, Mr. Smith was
elected as a member of the Roanoke Regional Airport
Commission, for a term ending March 9, 1998, by the
following vote:
ACTION:
ACTION:
ACTION:
ACTION:
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389
FOR MR. SMITH: Council Members Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------6.
(Council Member White was absent.)
Inasmuch as Mr. Smith is not a resident of the City
of Roanoke, Mr. McCadden moved that the City residency
requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be
waived in this specific instance. The motion was
seconded by Mr. Musser and adopted.
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the three-year term
of J. Lee E. Osborne as a member of the Fifth Planning
District Commission will expire on June 30, 1994, and
called for nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of J. Lee
E. Osborne.
There being no further nominations, Mr. Osborne was
reelected as a member of the Fifth Planning District
Commission, for a term of three years, ending June 30,
1997, by the following vote:
FOR MR. OSBORNE: Council Members Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers--------------6.
(Council Member White was absent.)
Inasmuch as Mr. Osborne is not a resident of the
City of Roanoke, Mr. McCadden moved that the City
residency requirement for persons serving on authori ties,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. Musser and adopted.
There being no further business, the Mayor declared the
meeting adjourned at 4:05 p.m.
A P PRO V E D
ATTEST:
,",,~1.f2.~
Mary F. Parker
City Clerk
3~
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
DAVID A. BOWERS
Mayor
September 26, 1994
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(l), Code of Virginia (1950), as amended.
Sincerely,
~~O~
Mayor
DAB: se
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #207-277-450
R. Matthew Kennell
Executive Director
Downtown Roanoke, Inc.
310 First Street, S. w.
Roanoke, Virginia 24011
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
I am enclosing copy of a communication from Mayor David A. Bowers recommending
appointment of a task force to contact representatives of the theater industry to
encourage development of cinemas in downtown Roanoke, which communication was
before the Council of the City of Roanoke at a regular meeting held on Monday,
September 26, 1994.
On motion, duly seconded and adopted, the communication was referred to you for
appointment of a task force to encourage development of cinemas in downtown
Roanoke.
Sincerely,
~f J:-. ~
Mary F. Parker, CMC / AAE
City Clerk
MFP : sm
Enc.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
DAVID A. BOWERS
Mayor
September 19, 1994
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
During my "State of the City" speech, I mentioned in my discussions about the
development of downtown attractions the possibility of bringing cinemas back to
downtown Roanoke.
On a recent Thursday evening, I visited a book store, a restaurant, and a
coffee shop in downtown Roanoke and was pleased to see so many hundreds of people
from the area enjoying our safe and vibrant City Market area. Downtown Roanoke
is the entertainment center for our region, and I believe it is time for us to begin an
intensive effort, in conjunction with our downtown rail park effort, to lure the movie
theaters back to our downtown area. Accordingly, I am respectfully requesting that
this letter be placed on the Consent Agenda at the next regular meeting of Council
to be held on Monday, September 26, 1994, and thereafter be referred to the City
Manager and to Matt Kennell of Downtown Roanoke, Incorporated, for the
establishment of a specific task force of interested business representatives and
citizens for the stated goal of contacting representatives of the theater industry to
encourage the development of downtown Roanoke cinemas.
Thank you for your consideration of this request.
Sincerely,
~~ 0 r..r::t..,,,---
David A. Bowers
Mayor
DAB: jas
pc: W. Robert Herbert, City Manager
R. Matthew Kennell, Executive Director, Downtown Roanoke, Incorporated
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
DAVID A. BOWERS
Mayor
September 19, 1994
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am always amazed when I read in other newspapers about successes in other cities,
only to realize that Roanoke has been doing the very same things successfully for
many years without any attention.
I thought you might be interested in the fine column by Neal R. Peirce, which
appeared in the Raleigh newspaper, The News & Observer, on September 4, 1994,
regarding "neighborhood partnerships." Richmond and Tampa may think that they
are blazing new trails, but may I remind you that Roanoke has been a leader in
neighborhood partnerships for more than a decade now.
Best personal regards to each of you.
Sincerely,
DAB :jas
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THE XEWS & OBSiRVER
SUNDAY, SEPTEMBER 4, 1994
Neighborhoods affect cities
Several smart cities are turn-
ing to an obvious source-
their own neighborhoods and
citizens - as partners in solving
the tough municipal problems of
the '90s. _
City Manager Robert Bobb of
Richmond, Va., tells The Public
Innovator news bulletin that "citi-
zens are literally taking over city
halls to get their needs met." I
Bobb is a member of the city man-
agement profession that tradition-
ally thought it had the best techno-
cratic answers to local problems.
But it was Bobb's own recogni-
tion of the limits to bureaucrats'
responsiveness that led to Rich-
mond's."Neigh-
borbood Team
Process." The;.
city is dividfldi
into Dine neilh-
borIIOod-bated
districts, eIlth
with its own
teamtoQioni- ;,'
NEALR ~i..'" gm
PEIIC(\ cr,let', to
pcI-hol . tree
Vi~miDg - aDd s-*t ac' . \"
Smce 1988, morellan 5Of11Ucho.,
hmond~..~~~..,=.,...:....
ave.",}.
each with .1nafI:~"Jl"'.~'
citizens, b"~~..~
cials, and nonproftt__.",..
ganizations. City ofIicJaIa-Gi;....t'.
teams pledge action .... is-
sues within 30 days.....~ the
citizen groups' next mha..-
In June, the team brlfl ,
mond'sBraddock ~
capped four yeanol iDteDsive
work with city employees (and ca-
joling of the city CGU:Dcil> to open a
brand new park _fitness trail
on what had beeIIlGur acres of va-
cant city land.
Jersey City, N.J., under Repub-
lican Mayor Bret lkhundler, is
about to let citizens pick what
firms they want to clean streets,
repair roads and remove graffiti
in their neighborhoods.
The first yearly outdoor mainte-
nance pageant will take place at
the Jersey City Armory this au-
tuqtn. Cleanup firms will be given
exhibit space to advertise their
prowess. Citizell6 will be invited to
come in and "kick tires" - mix
among the exhibits, talk directly
with contractors.
The residents will then get bal-
lots to pick their preferred con-
tractor; keyed to which of Jersey
City's 33 "neighborhood improve-
ment districts" they live in. Win-
nersfor each district will get 8+
one-year contract; They must .
agree to attend neichborhood ..
sociation meetin8ltthroughout ~
y. ear and m.taia..a.. toll-fr. ee naifn-
ber tor ci~ r.sts ~d co..
ptaints; .... ..,",.
.TQkeep~v~.compet*tkm, no
sinflle veBdor . get cqntract8.
fo.;fno"lthan perceDt of the:'1.
..~S neliQ..b.9 . . y ins;1
~will. ~ ::n~Oni.. : .Y.. [€..,.,or.eki::. ...........~
~. to te' c acts wit~'
firmi'that fail' peri. J
, Fla., tw m M.,.
an has seen a
lie support build be-
ighborhoodombutfB;..
LaSOOr,'whom sHe
th bringing gr88lH'08ts
corieentS_ individual depart-
ments and the city COUflCiI.
Last spring Tampa held a
"neiCbborbood cODvention" in ita
handlol;aedowntown convention
center. About 3,000 citizens came
for the e..t, which featured.
booths and exhibits by city depart.
ments and individual neighbor-
hoods.
The scene was government ac-
cess at its most direct: POIlce, .
firefighters and the folks from
sanitary sewers and water conser"
vation explained their programs. .
The neighborhood-based "Paint
Your Heart Out, Tampa" pro-
gram to aid disabled elderly
homeowners had a booth. And the
city attorney and chief labor nego-
tiator sat behind a table hawking
mugs and T-shirts advertising .
Tampa's "Year ofthe Neighbor-
hood. "
The idea1 says embudsman La-
Bour, was a kind of city ('open
house" to make it easier for resi-
dents and neighborhoodorganiza-
tions to access city departments,
tp get to know ,.me of tIfi agency
executives. WJlrkshops..tlere held
to brief;neiglilbrhood ~iations
on city'cti~ and geWeed-
bacS.Apd thell8ighborbood orga-
nizatiens themselves hai their
,first cllence toUlk am.. them-
.lv:e~ mix -.ith c:i~."'icials
in a social setting.
Tampa is one of those fast- growth Southern cities that never
had t. he depth and.. ~.'=f .
neighborhood or . . famil-
iar in the Northeast atidMidwest.
But with city hall eneouragement,
the number of nefCbborhoodorga-
nizations has expanded in five
years from 21 to 54.
At the coDYention last March, it
fiS clear Tampa's neighborhood
organitatiOBs - from bOth afflu-
ent andlO\Vef-income areas - felt
they bad gait&ed status, become
more perma~, were getting at-
tention, and would remain a force
even when their ally Mayor
Freedman leaves office.
What is equally clear is that
mayors and professional manag-
ers are getting the point that an
increasingly restive and demand-
ingpoputace baS ~ ~ reached
and worked with where it lives-
in the neigbborhOOds. .
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September 26, 1994
'94
') (.
. !
'11.n1
. I . I ~
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Council Members:
This is to request that City Council convene in Executive
Session to discuss disposition of publicly held property,
specifically the possible conveyance of a parcel of land for
economic development purposes, pursuant to S2.1-344(A)(3), Code of
Virginia (1950), as amended.
Very truly yours,
U .W !J.Jej
W. Robert Herbert
City Manager
WRH: shm
cc: Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
i i1~111I1 ~ III T, III n
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 240 11
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #53-467
The Reverend C. Nelson Harris, Chair
Roanoke City School Board
1909 Langdon Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
A communication from the Roanoke City School Board requesting that a public
hearing be scheduled for Monday, October 10, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard with regard to issuance of general obligation
school bonds, in an amount not to exceed $4,200,000.00, for improvements and
additions to Virginia Heights Elementary School and Morningside Elementary School,
was before the Council of the City of Roanoke at a regular meeting held on Monday,
September 26, 1994.
On motion, duly seconded and adopted, Council concurred in the request to schedule
a public hearing for Monday, October 10, 1994, at 7:00 p.m., or as soon thereafter
as the matter may be heard.
Sincerely,
~~ J;-. ~A ~
Mary F. Parker, cMcffA'E
City Clerk
MFP: sm
pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
"' "-"'._~
""."!Tr..-" ,
09-23-1994 02:57PM
C. Nelson Harris, Chainnan
Marilyn L. Curtis. Vice Chairman
Charles W. Day
RKE CITY SCHOOLS OPERNS
.;.'. 1i1111l.. lll.ll......Io",...........J..4,,,
t~1
Roanoke
City Schoof Boord
Marsha W. Ellison
Finn O. Pincus
Ctubett G. Poff
P.01
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
'.0. Ilox , 3'.,. --. \'lg;nlo 2403. . 703."" .230, . ,.,. 703-98'-2901
The Honozable David A Bowers, Mayor
and Members otRoanoJce City COUncil
Roanoke, VA 24011
Dear Members of COUncil:
September 22, 1994
As you wiII_. the Roanoke City SclJooIBoard IJlJ>n>\ood . resolution lbr the.Roonok.
City Public StlIooIs to r>aniapate in tile 1994 V/I8inia Public SclJooI Authority cvPsA) boud
iSSUe 8IId request the City ofRoaDoJ.e 10 iSSUe iu _ obtisatioa scIIool boners in an _
110I10 - $4.200.000.00 lbr """'-. 8IId additions 10 V/I8inia lfeiahts E1ernentuy
ScIwol and l\farninaside Elementary Sc:IIooI. City CounQ/ """"'"" . reooludoa authoriDna
app/iRfion to the VPsA. and the ~ of _ ~ boners in an -llOt to _
$4,200,000.00.
In order to - the timeIine established by the \IJ>SA, the Board hIJlectlialIy ~
City CouaciIIO hold · pub/jc ~ on October 10. 1994.1'e8aR1ing the i_ of_
obligation bonds.
The Board appreciates the assistance in this matter.
re
cc: Rev. c. Nelson Harris
Mr_ E. Wayne Harris
Mr. Richard L. Kelley
.Mr. WdliaJn L. Murray, Ir.
Sincerely,
~~.~
Iune s. NoDey, CPS
aerie otthe Board
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. lames D. Grisso
Excellence in Education
SEP-22-1994 04:05
'-'la .11 II illlIl,.II" ,
93%
TOTAL P. 01
P.01
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #15-110-518
Howard E. Musser, Chair
War Memorial Committee
Route 1, Box 483-F2
Moneta, Virginia 24121
Dear Mr. Musser:
This is to advise you that Daniel E. Karnes has qualified as a member of the War
Memorial Committee for a term ending June 30, 1995.
Sincerely,
~1~'~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Sandra H. Eakin, Deputy City Clerk
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CITY
.94 ~:!:p -9 P 3 :(0
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Daniel E. Karnes, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the War
Memorial Committee for a term ending June 30, 1995, according to the best of my ability. So
help me God.
.'
Subscribed and sworn to before me this L day of ~
1994.
ARTHUR B. CRUSH, III, CLERK
BY ~~e"1~ DEPUTY CLERK
" ..................-. .....
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #15-110-304
Thomas H. Miller, Chair
Youth Services Citizen Board
3429 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Miller:
This is to advise you that Ruth C. Willson has qualified as a member of the Youth
Services Citizen Board for a term ending May 31, 1997.
Sincerely,
~'1 .J. f+
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Marion Vaughn-Howard, Youth Planner
Sandra H. Eakin, Deputy City Clerk
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.9~ "1611 'I ~:
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ruth C. Willson, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board for a term ending May 31, 1997, according to the best of my ability. So
help me God.
/~e.
ifLl~
. ~
Subscribed and sworn to before me this ~ day of ~&~.uA.j 994.
ARTHUR B. CRUSH, III, CLERK
BY J<d)f'-<AJ~-RO~~ , DEPUTY CLERK
Of <J
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #15-110-230
Mimi Hodgin, Chair
Roanoke Arts Commission
805 Virginia A venue
Salem, Virginia 24153
Dear Ms. Hodgin:
This is to advise you that Ernest S. Zulia has qualified as a member of the Roanoke
Arts Commission for a term ending June 30, 1997.
Sincerely,
~'t d: ~
Mary F. Parker, CMC I AAE
City Clerk
MFP: sm
pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
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Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ernest S. Zulia, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Arts Commission for a term ending June 30, 1997, according to the best of my
ability. So help me God.
.:2/ sf-
Subscribed and sworn to before me this _ day of .5 (! jJ { 1994.
'\
ARTHUR B. CRUSH, III, CLERK
BY
/d~ CLcLfl
, DEPUTY CLERK
I~' ~......._.,'_..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #15-110-200-326
Wendy Wingo, Chair
Fifth Planning District Commission
2875 Oakwood Road
Troutville, Virginia 24175
Dear Ms. Wingo:
This is to advise you that John R. Marlles has qualified as a member of the Fifth
Planning District Commission for a term of three years commencing July 1, 1994 and
ending June 30, 1997.
Sincerely,
~iar~: ~~E
City Clerk
MFP: sm
pc: Wayne G. Strickland, Executive Director, Fifth Planning District
Commission, P.O. Box 2569, Roanoke, Virginia 24010
Sandra H. Eakin, Deputy City Clerk
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L.: I ';
Oath or Affirmat~nsof1 Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John R. Marlles , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Fifth Planning District Commission for a term of three
years commencing July 1, 1994 and ending June 30, 1997.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, thi
Jl~ l( \(\~ ~
/f
day of ~19 2...:L
ARTHUR B. CRUSH, III, CLERK
BY
~
, DEPUTY CLERK
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ell '(
.9~ ~,]'~ 1 D '~ . /1(:
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as City Clerk of the City
of Roanoke for a term of two years commencing October 1, 1994, and ending September 30,
1996, according to the best of my ability. So help me God.
~~ 1. p~
Subscribed and sworn to before me this.) Irf- day of S tiI. 1994.
ARTHUR B. CRUSH, III, CLERK
'"
BY 'lIo.du.l Y'Jm?tJt(~EPUTY CLERK
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Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Grisso, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as Director of Finance
of the City of Roanoke for a term of two years commencing October 1, 1994, and ending
September 30, 1996, according to the best of r.1y ability. So help me God.
Subscribed and sworn to before me this /1 day of S-ep/'fmt~1994.
,
ARTHUR B. CRUSH, III, CLERK
BY
~ iJ ~.LJ
, DEfWfY CLERK
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.9~ (::=-p 19 PO :05
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert H. Bird, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as Municipal Auditor
of the City of Roanoke for a term of two years commencing October 1, 1994, and ending
September 30, 1996, according to the best of my ability. So help me God.
\
~ If 'f5-u4
Subscribed and sworn to before me this R day Of~- 1994.
ARTIR B. CRUSH, III, CLERK
BY ~ cMJ..I)1:'p};/hyJ , DEPUTY CLERK
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Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Wilburn C. Dibling, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as City
Attorney of the City of Roanoke for a term of two years commencing October 1, 1994, and
ending September 30, 1996, according to the best of my ability. So help me God.
~I
Subscribed and sworn to before me this a day of 5~ 1994.
ARTHUR B. CRUSH, III, CLERK
BY ~ 13 ~ ~, I*:YVTY CLERK
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September 26, 1994
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss acquisition of real property, specifically possible
acquisition of a building for use by the public, pursuant to 52.1-
344(A)(3), Code of Virginia (1950), as amended.
Very tru~ yours,
(,,I !' /1_ f
. ~' L( J.J ~/
W. Robert Herbert
City Manager
WRH/lsc
cc: Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Kit B. Kiser, Director or Utilities and Operations
."~lId1illl._m'"
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;.. ~-1111~.llh.".........j."4'
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-981-2431
TELECOPIER: 703-224-3071
WILUAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY ATTORNEYS
WILBURN C. DIBLlNG, JR.
CITY ATTORNEY
September 26, 1994
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss specific legal matters requiring the provision of legal
advice by counsel being the terms and conditions of a regional
contract currently in negotiation pursuant to S2.1-344(A)(7), Code
of Virginia (1950), as amended.
~
Wilbur C. ibling, Jr.
City Attorney
WCDj/lsc
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Kit B. Kiser, Director of Utilities and Operations
"n"'T' II ,IRiI__m' ,
VIRGINIA'S
EXPLORE
PAR K
An outdoor classroom and
hving history museum enabling
visitors to learn about the land,
wildlife, and early American civihzations
through a diversity of experiences at the
· American Center for Rare and
Endangered Species
· The Environmental Education
Center of Virginia
. American Wilderness Park
· Native American Indian Park
· Blue Ridge Settlement
at Milepost 115 on the Blue Ridge Parkway
Administered by
Virginia Recreational
Facilities Authority
Virginia Code ~ 10.1-1600 et. seq.
in partnership with
The River Foundation
I.R.C. ~501 (c) (3)
Post Office Box 8508
Roanoke, Virginia 24014-8508
(703) 427-1800
FAX (703) 427-1880
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September 20, 1994
...... b" Fars;m;1.n ......
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Ms. Mary Parker
City Clerk
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
Dear Ms. Parker:
The purpose of this letter is to request a place on the Roanoke
City Council's September 26 agenda, to enable me to give a status
report to Council on Virginia's Explore Park, including attendance and
finances, and to request immediate financial aid from the City for the
Park.
Thank you for your consideration.
Sincerely,
/2
M. Rupert Cutler, Ph.D.
Executive Director
MRC/pkl
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #60-236-467
The Reverend C. Nelson Harris, Chair
Roanoke City School Board
1909 Langdon Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Ordinance No. 32180-092694 amending and reordaining certain
sections of the 1994-95 School Fund Appropriations, providing for appropriation of
funds to certain school grants; and further providing for appropriation of
$182,633.00, representing insurance proceeds to be received as a result of the
winter ice storms for roof repairs. Ordinance No. 32180-092694 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 26,
1994.
Sincerely,
~<-t d. ~j
Mary F. Parker, cMc;-ki
City Clerk
MFP: sm
Enc.
pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
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The 26th day of September, 1994.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No. 32180-092694.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
exist.
Government of the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ADDrODriations
Education
Preschool Incentive Program 1994-95 (1-11).......
Regional Alternative Education Program 1994-95
(12-24)........................................ .
Opportunity Knocks - GED Program 1994-95
(25-26) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Vocational Education Teen Mothers 1994-95
(27 -2 9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Facilities (30)..................................
Revenue
Education
Preschool Incentive Program 1994-95 (31).........
Regional Alternative Education Program 1994-95
(32) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opportunity Knocks - GED Program 1994-95 (33)....
Vocational Education Teen Mothers 1994-95 (34)...
Grants-in-Aid Federal Government (35)............
Non-Operating (36) ...............................
1) Coordinator
Salary (030-060-6524-6553-0124) $ 7,000
2) Teacher
Stipends (030-060-6524-6553-0129) 4,379
3) Aide Salaries (030-060-6524-6553-0141) 17,850
4) Social
Security (030-060-6524-6553-0201) 2,236
5) state
Retirement (030-060-6524-6553-0202) 2,781
"- .""~..,.,~.. ....
-.
$109,827,733
74,750
106,500
5,329
15,000
1,561,600
$107,658,025
74,750
106,500
5,329
15,000
2,342,068
35,095,804
.. 1.."."......+oIol.....<......"~";,
6) Health/Dental
Insurance (030-060-6524-6553-0204) $ 5,410
7) Group Life
Insurance (030-060-6524-6553-0205) 44
8) Diagnostic
Services (030-060-6524-6553-0311) 20,000
9) Field Trips (030-060-6524-6553-0583) 1,300
10) Instructional
Supplies (030-060-6524-6553-0614) 10,184
11) Furniture and
Equipment (030-060-6524-6553-0822) 3,566
12) Instructors (030-060-6926-6100-0121) 39,129
13) Social
Security (030-060-6926-6100-0201) 2,993
14) State
Retirement (030-060-6926-6100-0202) 4,379
15) Health/Dental
Insurance (030-060-6926-6100-0204) 2,705
16) Group Life
Insurance (030-060-6926-6100-0205) 69
17) Clerical (030-060-6926-6300-0151) 15,224
18) Social
Security (030-060-6926-6300-0201) 1,165
19) State
Retirement (030-060-6926-6300-0202) 1,704
20) Health/Dental
Insurance (030-060-6926-6300-0204) 2,705
21) Group Life
Insurance (030-060-6926-6300-0205) 27
22) Contracted
Services -
Salem City (030-060-6926-6300-0311) 32,900
23) Travel (030-060-6926-6300-0551) 500
24) Instructional
Supplies (030-060-6926-6300-0614) 3,000
25) Instructor (030-060-6447-6550-0121) 4,950
26) Social
Security (030-060-6447-6550-0201) 379
27) Participant
Wages (030-060-6448-6138-0129) 3,791
28) Social
Security (030-060-6448-6138-0201) 289
29) Contracted
Child Care (030-060-6448-6138-0381) 10,920
30) Replacement
of Roofs (030-060-6006-6896-0809) 182,633
31) Federal Grant
Receipts (030-060-6524-1102) 74,750
32 ) State Grant
Receipts (030-060-6926-1100) 106,500
33) Federal Grant
Receipts (030-060-6447-1102) 5,329
34) Federal Grant
Receipts (030-060-6448-1102) 15,000
35) FEMA -
Emergency
Services (030-060-6000-0716) 68,566
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36) Insurance
Recoveries
(030-060-6000-0717)
$ 114,067
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
""""''*~ll'rIIII._rl1"''
I. ~_n1l'1l Tf' ~~"'"''''''''1''''''I'''''''''''''''
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DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA.
C IT';' , . ""\ r-
September 26, 1994
.94 : 2::~'
TO: Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: School Board Request for the Appropriation of School Funds
I have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for four grants in the School Fund.
These grants are funded with federal and state funds.
This report also appropriates $182,633 in insurance proceeds as a result
of the winter ice storm. These funds are to be used for roof repairs. $114,067 is
expected from the insurance carrier and $68,566 from Federal Emergency
Management Assistance.
I recommend that you concur with this request of the School Board.
JOG/pac
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.t~1
C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
r\oonol<i\e
City School Goard
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 . Fax: 703-981-2951
September 14, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its September 13, 1994 meeting, the Board
respectfully requests City Council to appropriate funds to the following school grants:
Grant No. 6524 - $74,750.00 for the Preschool Incentive Program to provide orientation
and evaluation for handicapped students who will be entering the public school system for the first
time during the fall. The program will be reimbursed one hundred percent by federal funds.
Grant No. 6926 - $106,500.00 for the Regional Alternative Education Program to provide
alternative curriculum and training for high risk students with a focus on improving the total
self-concept of the student. The program will be reimbursed one hundred percent by state funds.
Grant No. 6447 - $5,329.00 for the Opportunity Knocks--GED Program to provide
instruction for the General Educational Development Examination for young adults. The program
will be reimbursed one hundred percent by federal funds.
Grant No. 6448 - $15,000.00 for the Vocational Education Teen Mothers Program to
provide child care for students enrolled in the Teen Parents Employability Development Class.
The program will be reimbursed one hundred percent by federal funds.
The Board further requests the appropriation of $182,633.00 representing insurance
proceeds to be received as a result of the winter ice storms for roof repairs. Proceeds are
expected to be received from the insurance carrier in the amount of $114,067.00 and from Federal
Emergency Management Assistance distributions in the amount of$68,566.00.
Excellence in Education
"~~.~' 11 ,11f1.1__I'~.'
Members of Council
Page 2
September 14, 1994
..... "0".'""........1.,...,_....",,
The Board appreciates the approval of these requests.
re
cc: Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Wtlliam L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
~. James D. Grisso
J Mrs. lla F arriss (with accounting details)
-An n..m..... 11 ,11I111.._m"
Sincerely,
~".~
June S. Nolley, CPS
Clerk of the Board
"- ... ~"..........~..~..~*.,".
, ......."_.11..1. .............4,...............,
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Preschool Incentive Program 1994-95
6524
Amount % Total
030-060-6524-6553-0124 Coordinator Salary $ 7,000.00 9.4
030-060-6524-6553-0129 Teacher Stipends 4,379.00 5.9
030-060-6524-6553-0141 Aide Salaries 17,850.00 23.9
030-060-6524-6553-0201 Social Security 2,236.00 3.0
030-060-6524-6553-0202 State Retirement 2,781.00 3.7
030-060-6524-6553-0204 Health/Dentallnsurance 5,410.00 7.2
030-060-6524-6553-0205 Group Life Insurance 44.00 0.1
030-060-6524-6553-0311 Diagnostic Services 20,000.00 26.7
030-060-6524-6553-0583 Field Trips 1,300.00 1.7
030-060-6524-6553-0614 Instructional Supplies 10,184.00 13.6
030-060-6524-6553-0822 Furniture and Equipment 3.566.00 4.8
Appropriation Unit X5N $ 74.750.00 100.0
030-060-6524-1102
Federal Grant Receipts
$
74750.00
The Preschoollncerrtive Program will provide orientation and evaluation for handicapped students who
will be entering the publiC school system for the first time during the fall. Instructional equipment
purchases will include classroom equipment and outdoor play structures. The program will be
reimbursed one hundred percent by federal funds and will end September 30.1995.
September 13, 1994
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ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Regional Alternative Education Program 1994-95
8926
030-06~6926-610~0121
03~06~6926-61 00-0201
03~06~6926-61 00-0202
03~060-6926-61 0~0204
03~06~6926-61 0~0205
03~06~6926-630~0151
03~060-6926-630~0201
03~06~6926-6300-0202
03~06~6926-630~0204
03~06~6926-6300-0205
03~06~6926-630~0311
03~06~6926-630~0551
03~06~6926-630~0614
Amount
39,129.00
2,993.00
4,379.00
2,705.00
69.00
15,224.00
1,165.00
1,704.00
2,705.00
27.00
32,900.00
500.00
3.000.00
Instructors
Social Security
State Retirement
Health/Dental Insurance
Group Life Insurance
Clerical
Social Security
State Retirement
Health/Dental Insurance
Group Life Insurance
Contracted Services - Salem City
Travel
Instructional Supplies
$
Appropriation Unit X9J
$
106.500.00 100.0
03~06~6926-11 00
State Grant Receipts
$
106.500.00
% Total
36.7
2.8
4.1
2.5
0.1
14.3
1.1
1.6
2.5
0.1
30.9
0.5
2.8
The Regional Alternative Education Program will provide alternative curriculum and training for high risk
students with a focus on improving the total self-concept of the student. The regional program has
subcontracted a portion of the cost of the program to the Salem City Schools. The program will be
reimbursed one hundred percent by state funds and will end September 30, 1995.
September 13, 1994
'-'l"rlll1' VI 11 Ir.I',__m "'1
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ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Opportunity Knocks. GED Program 1994-95
8447
Amount % Total
030-060-6447-6550-0121
030-060-6447-6550-0201
Instructor
Social Security
$
4,950.00
379.00
92.9
7.1
Appropriation Unit X4D
$
5.329.00 100.0
030-060-6447-1102
Federal Grant Receipts
$
5 329 00
The Opportunity Knocks - GED Program will provide instruction for the General Educational
Development (GED) Examination for young adults. The program will be reimbursed one hundred
percent by federal funds and will end June 30. 1995.
September 13. 1994
'-'~' 1! ,11:.'__111""
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ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Vocational Education Teen Mothers 94-95
6448
Amount % Total
030-060-6448-6138-0129 Participant Wages $ 3,791.00 25.3
030-060-6448-6138-0201 Social Security 289.00 1.9
030-060-6448-6138-0381 Contracted Child Care 10,920.00 72.8
Appropriation Unit X4E $ 15.000.00 100.0
030-060-6448-1102 Federal Grant Receipts $ 15.000.00
The Vocational Education Teen Mothers program will provide child care for students enrolled in the
Teen Parents Employability Development Class. The program is one hundred percent reimbursed by
federal funds. The program will end June 30, 1995.
September 13, 1994
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ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Insurance Recovery from Winter Ice Storm
Request I
030-060-6006-6896-0809
Appropriation Unit ZD1
D${!cz.--
030-060-6000-0822
Replacement of Roofs
$
182.633.00
Insurance Recoveries
$
182.633.00
The above appropriation represents insurance proceeds to be received as a result of the winter ice
storms. Buildings that required roof repairs included Addison Middle School, Forest Park School,
Raleigh Court School, Fallon Park School, Hurt Park School, Round Hill School, Patrick Henry High
School, Roanoke Academy for Math and Science, Monterey School, Westside School, and the
Transportation Garage. Proceeds are expected to be received from the insurance carrier in the amount
of $114,067 and from Federal Emergency Management Assistance (FEMA) distributions in the amount
of $68,566.
September 13, 1994
'-'~11,11!111._111"""
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.t~1
C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S:: Nolley, Clerk of the Board
CITY
r"" Roonol~e
City School l300rd
.94 :
1,.' l):~ :()~2
P.O. Box 13145. Roonoke. Virginia 24031 . 703-981-2381 . Fax: 703-981-2951
September 14, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its September 13, 1994 meeting, the Board
respectfully requests City Council to appropriate funds to the following school grants:
Grant No. 6524 - $74,750.00 for the Preschool Incentive Program to provide orientation
and evaluation for handicapped students who will be entering the public school system for the first
time during the fall. The program will be reimbursed one hundred percent by federal funds.
Grant No. 6926 - $106,500.00 for the Regional Alternative Education Program to provide
alternative curriculum and training for high risk students with a focus on improving the total
self-concept of the student. The program will be reimbursed one hundred percent by state funds.
Grant No. 6447 - $5,329.00 for the Opportunity Knocks--GED Program to provide
instruction for the General Educational Development Examination for young adults. The program
will be reimbursed one hundred percent by federal funds.
Grant No. 6448 - $15,000.00 for the Vocational Education Teen Mothers Program to
provide child care for students enrolled in the Teen Parents Employability Development Class.
The program will be reimbursed one hundred percent by federal funds.
The Board further requests the appropriation of $182,633.00 representing insurance
proceeds to be received as a result of the winter ice storms for roof repairs. Proceeds are
expected to be received from the insurance carrier in the amount of$114,067.00 and from Federal
Emergency Management Assistance distributions in the amount of$68,566.00.
l
Excellence in Education
H,.'...,........'~ll' .''''....__.,'.
Members of Council
Page 2
September 14, 1994
"""".. . lJ;_BUIIIU
,J, _...,
The Board appreciates the approval of these requests.
re
cc: Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. DibIing
Mr. James D. Grisso
Mrs. IIa Farriss (with accounting details)
".....~~' ~! ,1,'ln'llllm'lll~
Sincerely,
~"" ~
June S. Nolley, CPS
Clerk of the Board
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.
CITY
'r;!~
Office of the City Manager
September 26, 1994
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Building Inspections; Combination Inspectors
As we continue our "Service Excellence At Work" Program, I
am very pleased to tell you about an innovative initiative the
Building Department" recently has put into place. Ronald H.
Miller, Building Commissioner, developed and recommended the
Combination Inspector concept, in which William F. Clark, Public
Works Director, concurred and I approved.
For several years, our Building Department inspectors have
been developing their knowledge of building activities beyond the
narrow limits of their individual job responsibilities. This
"cross-trained" ability allows the Department to provide
inspection services to the development community and our citizens
more effectively and efficiently.
A qualified Combination Inspector can visit a site and do
all the required inspections--Building, Plumbing/Mechanical, and
Electrical--rather than several different Inspectors making
various trips to the site for individual inspections. Not only
will this become a savings to the City, with gasoline and vehicle
maintenance costs, but timeliness of inspections can also save
the development community large sums of money by not having work
delayed while waiting for another inspector to arrive on the job
site.
The Virginia Department of Housing and Community Development
has developed a rigorous testing program to certify the
qualifications of a Combination Inspector. City Inspectors have
been working hard to obtain the necessary cross-training and to
achieve this certification. As of this date, I am proud to
report that three Inspectors, Charles E. Grant, Jr., W. Daniel
Webb and Jeffrey S. Shawver have received this certification and
have been reclassified to the position of Combination Inspector.
The newly-designated Combination Inspectors say that this
new initiative has been well-received and much appreciated by our
Room 364 MunicipalOuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2333
,. III!l'Inrwr"","
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Page 2
customers in the development community. I view the program as
one that will continue to develop awareness of how important it
is for government to provide excellent service to all our
customers at the lowest possible cost.
At your meeting on Monday, September 26, 1994, I would like
the opportunity to introduce to you the City's first Combination
Inspectors and provide a brief explanation of the improved
customer service we are now providing.
1J~~7trl
w. Robert Herbert,
City Manager
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
,~
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #20-42-60-102-223-247
M. Scott Hollis
Urban Engineer
Virginia Department of
Transportation
1401 E. Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 32182-092694 approving an agreement between
the City and the Virginia Department of Transportation for construction of a new
pedestrian bridge between the Hotel Roanoke I Conference Center and Historic Market
Area; providing for allocation of the City's share of the project cost, in the amount
of $456,515.13; and authorizing execution of said agreement on behalf of the City.
Resolution No. 32182-092694 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 26, 1994.
Sincerely,
~'1 d. f~
Mary F. Parker, CMC I AAE
City Clerk
MFP: sm
Enc.
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IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 26th day of SepteBber, 1994.
50. 32182-092694.
A RESOLUTION approving an agreement between the City and the Virginia Department
of Transportation for the construction of a new pedestrian bridge between the Hotel
Roanoke/Conference Center and Historic Market Area; providing for the allocation of the City's
share of the project cost; and authorizing execution of said agreement on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The agreement between the City and the Virginia Department of Transportation
for the construction of a new pedestrian bridge between the Hotel Roanoke/Conference Center
and Historic Market Area, within the City limits, setting forth the City's estimated share of the
project to be $456,515.13, and providing certain terms and conditions, as more specifically set
forth in the report to this Council dated September 26, 1994, is hereby accepted and approved.
2. The City Manager or Assistant City Manager is hereby authorized to execute, for
and on behalf of the City, and the City Clerk is authorized to attest, the agreement with the
Virginia Department of Transportation, in form approved by the City Attorney.
ATTEST:
City Clerk.
.. ..i.lllilllUll.A u... . ~ ..".",.......4.....,....."....,.,
IF'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 26th day of September, 1994.
No. 32181-092694.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
exist.
Government of the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Capital Fund
to read as follows, in part:
Appropriations, be, and the same are hereby, amended and reordained
Aoorooriations
General Government $
Pedestrian Bridge and Atrium (1) .................
Capital Improvement Reserve
Capital Improvement Reserve (2) ..................
Public Improvement Bonds - Series 1992A (3)......
Fund Balance
Reserved Fund Balance - Unappropriated (4)....... $
1) Appropriated
from General
Revenue (008-052-9673-9003) $ 450,503
2) Streets and
Bridges (008-052-9575-9181) ( 82,947)
3) Streets and
Bridges (008-052-9700-9181) ( 12,943)
4) Reserved Fund
Balance -
Unappropriated (008-3325) (354,613)
38,149,531
777,171
2,609,253
266,107
2,343,146
1,843,588
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BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
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Roanoke, Virginia
September 26, 1994
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: New Pedestrian Bridge between Hotel
Roanoke/Conference Center and Historic Market Area
I. Background:
A. On March 1, 1993 City Council requested the Virginia
Department of Transportation (VDOT) to program a project
for a pedestrian overpass above Norfolk & Western Railway
tracks to connect between the Hotel Roanoke/Conference
Center area and the Historic Market Area (Resolution No.
31361-030193).
This project was subsequently programmed by VDOT into
their updated Six-Year Improvement Program.
B. Public participation process involving downtown business
leaders, hotel developers, and others with interest in
the design and appearance of this bridge was used in
developing the consensus alignment plan that City Council
approved at its meeting on December 20, 1993.
C. Design work for the bridge was completed following
coordination with various public agencies and affected
property owners. A "Notice of Willingness to Hold a
Public Hearing" for this project was posted and
advertised during the period from May 9 through June 8,
1994. One (1) request to hold a public hearing was
received and was subsequently withdrawn when the inquiry
was satisfactorily answered.
D. On June 27, 1994 City Council approved (by Resolution No.
32086-062794) the location and major design features of
the Pedestrian Bridge (from 0.01 mile south of Norfolk
Avenue to 0.03 mile north of Shenandoah Avenue).
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Members of City Council
Page 2
E. Project Schedule for this bridge has been accelerated to
improve public safety, pedestrian access and traffic flow
in connection wi th Hotel Roanoke/Conference Center. VDOT
has been extraordinarily cooperative in its scheduling of
many project-related activities. The contractor has a
fixed-time completion date of April 1, 1995 for the
loggia (covered walkway) and pedestrian bridge items in
the immediate vicinity of the Hotel Roanoke, and August
1, 1995 for the entire project. In an effort to further
compress the scheduled completion, VDOT provided (at the
City's request) an incentive to the contractor in the
amount of $1,500 per calendar day to a maximum total of
$150,000, of which the City would bear the total cost.
However, preliminary indications are that the already
compressed schedule will provide little opportunity for
early completion. Disincenti ve (penalty) clauses are
also included in the project specifications for failure
to meet the fixed-time completion dates.
II. Current Situation:
A. Bids for project construction were received by VDOT on
August 24, 1994. The low bid was by Branch Highways,
Inc., in the amount of $5,326,180.88. The contract was
subsequently awarded by the Commonwealth Transportation
Board on September 15, 1994.
B. City must execute the attached City-State Agreement
(Attachment II) before VDOT will allow the contractor to
begin construction.
C. City share of the cost of this project is $456,515.13.
The second page of Attachment II shows the cost-sharing
ratios to be used on this project. This includes
$325,975 at 100% City expense to construct the loggia
which will connect the northern terminus of the bridge to
the Conference Center. It had previously been determined
by VDOT that the loggia was not a VDOT project expense
item.
III. Issues:
A. Funding
B. Construction Plans
C. Timing
IV. Alternatives
A. Authorize the City Manger, in a form acceptable to the
Ci ty Attorney, to execute the City-State Agreement on
behalf of the City; and appropriate $450,503.00 from the
'1Il<'.',.~"""
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Members of City Council
Page 3
accounts listed on Attachment III into the Pedestrian
Bridge Account No. 008-052-9673-9003.
1. Funding, in the amount of $450,503.00, exists in the
sources identified on Attachment III (Part B). At a
future date, City Council will be asked to approve
the replacement of $252,810 into Undesignated
Capital Funds if the 1996 Bond Referendum is
approved in November, 1994.
2. Construction plans comply with City's needs for this
project.
3. Timing for project construction to begin is October,
1994. Contractor has fixed-time completion dates of
April 1, 1995 for the loggia and other work on the
Hotel Roanoke end of the bridge, and of August 1,
1995 to complete the entire project.
B. Rej ect City-State Agreement and proceed to reimburse VDOT
for 100% of all expenditures to date in accordance with
City Resolution No. 31361-030193.
1. Funding would be needed in the amount of the total
VDOT project expenditures to date.
2. Construction plans would not be done at this time.
3. Timing is not an issue.
V. Recommendation is that City Council:
A. Authorize the City Manager, in a form acceptable to the
City Attorney, to execute the City-State Agreement on
behalf of the City.
B. Appropriate $450,503.00 from the accounts listed in
Attachment III into the Pedestrian Bridge Account (No.
008-052-9673-9003).
Respectfully submitted,
U .lL~ i-lA
W. Robert Herbert
City Manager
WRH: RKB: srh
Attachments:
I Map
II City-State Agreement
III Funding Summary
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Members of City Council
Page 4
copy: City Attorney
Director of Finance
Director of Public Works
City Traffic Engineer
Construction Cost Technician
Budget Administrator
Accountant, Contracts & Fixed Assets
II
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ATTACHMENT I
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ATTACHMENT II
AGREEMENT BETWEEN THE CITY OF ROANOKE
AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION
The City of Roanoke, Commonwealth of Virginia. hereinafter
referred to as Roanoke, and the COllul\onweal th of Virginia,
Department of Transportation, hereinafter referred to as the
D8PARl't.tENT, hereby agree as follov,s:
1. The DEPARTMENT will.prosecute a project for a pedestrian
Bridge and Atrium within Roanoke from First Union Tower
and Pc.::-king Garage, Station 9+49.06 to Hotel Roanoke and
Conference Center, Station 14 +09.19 and designated as
Proj ect UOOO -12 B - V20, PE101, C501, B615, and Federal
Project S'l'P-5128 (161) .
2. Roanoke approves the plans as designed and requests the
DEPARTMENT to submit the project with reconnnendation that
it be approved by the Comnonwealth Transportation
Board/Federal Highway Administration and agrees that if
Buch project is approved and constructed by the
DEPARTMENT, Roanoke, thereafter, at its own expense, will
maintain the project., or have it maintained, in a maIller
satisfactory to the DEPARTMENT or its authorized
representat.ives and will make ample provision each year
for such maintenance.
). Roanoke agrees to furnish all necessary rights 0; way at
no expense to the DEPARTI1EN'T.
4. Roanoke agrees to comply with Title VI of the Civil
Right.s Act of 1964 and the Virginia Fair Employment
Contracting Act, Sect.ions 2.1-374 through 2.1-)76 of the
Code of Virginia (1950), as amended.
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5. Roanoke agrees to comply with all applicable federal,
state and local 1:1.11es, regulations and statutes when work
is performed on this project with municipal forces or its
agent at project expense.
6. Roanoke agrees that prison labor will not be used for any
purpose whatsoever on this project.
7. Roanoke agrees to bear the cost of incentive payments
earned by the contractor in accordance with project
specifications, and agrees to participate in the actual
cost of this project in accordance with the following
tabulation, understanding that the costs shown are
estimated and the percentages will be applied to actual
costs:
PROJECT COST
ROANOKE'S SRARE
~
ESTIMATED COST
-L
AMOUNT
Preliminary Engineering
$ 320,000.00
-0-
2
$ 6,400.00
Right of Way
C-501 (including field
office)
-0-
1.93,241. 40
2
3,864.83
Utility Items (water
and sewer)
32,567.03
2
.651.34
Signs
5,428.00
2
108.56
E-615
5,721.,777.46
2
l14,435.55
Loggia
Utility Items - Bridge
(water and sewer)
325,975.00
100
325,975.00
8,992.54
2
l79.85
Railroad Force Account
TOTAL
245.000.00
$6,852,981.43
2
4.900.00
$456,515.13
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IN WITNESS WHEREOF, the parties have hereunto affixed their
signatures,
for CITY OF ROANOKE on the
day of
19
and the DEPARTMENT on the
day of
19
ATTEST:
CITY OF ROANOKE
BY:
BY:
CITY MANAGER
CITY CLERK
NOTE: The official signing for
the municipality must attach
a certified copy of the
authority under which this
Agreement is executed. This
Agreement is executed in three
originals.
APPROVED AS TO FORM
CITY ATTORNEY
COMMONWEALTH OF VIRGINIA,
DEPARTMENT OF TRANSPORTATION
BY:
COMMISSIONER
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ATTACHMENT III
FUNDING SUMMARY
A.
Estimated Project Cost
Less VDOT Share
Total City Share
Less City's 2% share previously
allocated for preliminary engineering
Estimated City Share remaining
B. Funding Sources
Capital Improvement Reserve - Street & Bridges
(008-052-9575-9181)
1992 A Bonds - Streets & Bridges
(008-052-9700-9181)
Undesignated Capital Funds
Total
$6,852,981
($6,396,466)
$ 456,515
($ 6,012)
$ 450,503
$ 82,947
$ 12,943
$354,613*
$450,503
*$252,810 to be replaced if 1996 Bond Referendum approved in
November, 1994.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARYF.PARKER
City Clerk. CMC/ AAE
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1993
File #60-42-77-247-258
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31683-091393 authorizing execution of
Amendment No.1 to the City's contract with Hayes, Seay, Mattern and Mattern,
Inc., to provide additional engineering services in connection with design of the
Pedestrian Bridge and Atrium Project, in an amount not to exceed $55,318.67, with
the total contract amount not to exceed $320,918.67. Resolution No. 31683-091393
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 13, 1993.
s;;~ 1. k
Mary F. Parker, CMC I AAE
City Clerk
MFP: sm
Ene.
pc: Robert F. Canova, Vice-President, Civil Works, Hayes, Seay, Mattern and
Mattern, Inc., 1315 Franklin Road, S. W., Roanoke, Virginia 24016
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Richard V. Hamilton, Real Estate Agent
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Phillip F. Sparks, Acting Chief, Economic Development
Barry L. Key, Manager, Office of Management and Budget
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of September. 1993.
No. 31683-091393.
A RESOLUTION authorizing the execution of Amendment No. 1 to
the City's contract with Hayes, Seay, Mattern & Mattern, Inc., for
additional engineering services to be performed in connection with
the design of the Pedestrian Bridge and Atrium Project.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager or the Assistant City Manager is
authorized and empowered to execute, for and on behalf of the City,
upon form approved by the City Attorney, cAmendment No. 1 to the
City's contract with Hayes, Seay, Mattern & Mattern, Inc., dated
May 7, 1990, in order to provide additional engineering services in
connection with the design of the Pedestrian Bridge and Atrium
Project.
2. Such Amendment shall provide for the services set forth in
the City Manager's report to Council dated September 13, 1993, and
the cost of those additional services shall not exceed $55,318.67,
with the total contract amount not to exceed $320,918.67.
ATTEST:
City Clerk.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARYF.PARKER
City Clerk, CMC/ AAE
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1993
File #60-42-77-247-258
James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No.. 31682-091393 amending and reordaining certain
sections of the 1993-94 Capital Fund Appropriations, providing for appropriation of
$203,949.00, to provide funds for additional engineering services for the Pedestrian
Bridge and Atrium Project to connect between the Hotel Roanoke/Conference Center
area and the Historic Market area. Ordinance No. 31682-091393 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 13,
1993.
S;;~ 1.P ~
Mary F. Parker, CMC / AAE
City Clerk
MFP: sm
Enc.
pc: Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Richard V. Hamilton, Real Estate Agent
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Phillip F. Sparks, Acting Chief, Economic Development
Barry L. Key, Manager, Office of Management and Budget
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 13th day of September, 1993.
No. 31682-091393.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
AoorODriations
General Government
Pedestrian Bridge and Atrium (1-2)................
$ 21,Ol7,242
203,949
Revenue
Due from State - VDOT Atrium (3)..................
199,950
1) Appropriated
from General
Revenue (008-052-9673-9003) $ 3,999
2) Appropriated
from State (008-052-9673-9007) 199,950
3) Due from VDOT (008-1308) 199,950
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
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Roanoke, Virginia
September 13, 1993
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Request for Authorization to Execute Amendment
Number 1 of the Contract with Hayes, Seay, Mattern
& Mattern, Inc., for Additional Engineering
Services for the Pedestrian Bridge and Atrium
Project
I. Background:
A. On May 7, 1990 City Council awarded an engineering
services agreement wi th a cost ceiling contract to Hayes,
Seay, Mattern & Mattern, Inc., (HSMM) in an amount not to
exceed $265,600.
B. Scope of Work to be performed by HSMM includes survey,
design and plan preparation for a Dominion Tower
Streets cape Project and a Pedestrian Bridge and Atrium
Project. The Dominion Tower Streets cape project designed
by HSMM and subsequently constructed, left an unspent
contract balance of $144,631.33.
C. On March 1, 1993 City Council requested the Virginia
Department of Transportation (VDOT) to program a project
for a pedestrian overpass above Norfolk Southern Railway
tracks, including the related atrium facility, to connect
between the Hotel Roanoke/Conference Center area and the
Historic Market Area (Resolution No. 31361-030193).
This project was subsequently programmed by VDOT into
their updated Six-Year Improvement Program.
D. City Council also authorized the City Manager to execute
an agreement with VDOT by which the City will administer
the preliminary engineering phase of this project.
II. Current Situation:
A. City of Roanoke desires to have HSMM continue its work
under this agreement by having HSMM prepare the necessary
engineering plans and specifications in cooperation with
VDOT.
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Members of City Council
Page 2
Engineering services agreement with HSMM remains an open
and active project with an unspent balance of
$144,631.33. A supplemental agreement prepared by HSMM
(see attachment) proposes an additional $55,318.67,
thereby providing for a revised total of $199,950 for the
Pedestrian Bridge/Atrium design work, or a total cost
ceiling of $320,918.67 (of which $120,968.67 has been
spent for the Streetscape Project design work).
B. VDOT concurs in the use of HSMM and their project fee of
$I99,950 for the Pedestrian Bridge/Atrium design work.
III. Issues:
A. Reasonableness of fee
B. Funding
C. Schedule
IV. Alternatives:
A. Authorize Amendment Number 1 of the engineering services
agreement with Hayes, Seay, Mattern & Mattern, Inc., for
addi tional engineering services for the Pedestrian Bridge
and Atrium Project to provide an increase of $55,318.67
for a total not to exceed $320,918.67.
1. Reasonableness of fee has been established through
"cost ceiling." HSMM has reset a total cost
ceiling in their amendment proposal of $320,918.67.
The additional $55,318.67 includes the necessary
engineering services to develop plans in accordance
with City and VDOT standards.
2. Funding for the City's share is available in
Account No. 001-004-9310-9508, "Transfers to
Capital Projects Fund. City share is $3,999.00
(which is 2\ of the $199,950 fee related to this
project) . The billing procedures between HSMM,
VDOT, and the City require that $203,949.00 be
appropriated/transferred and that aa receivable
account be established in the amount of $199,950.
3. Schedule for HSMM to proceed with work on this item
would take effect immediately.
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Members of City Council
Page 3
B. Do not authorize the amendment for the additional
engineering services with HSMM.
1.
Reasonableness of fee is not an issue.
contract fee remains in effect.
Existing
2. Funding for existing contract has previously been
appropriated.
3. Schedule for beginning project construction in 1994
would be jeopardized, as proper plans could not be
developed.
V. Recommendation is that City Council:
A. Authorize Amendment Number 1 of the engineering services
agreement with Hayes, Seay, Mattern & Mattern, Inc., for
addi tional engineering services for the Pedestrian Bridge
and Atrium Project to provide an increase of $55,318.67
for a total not to exceed $320,918.67.
B. Appropriate $203,949.00 to a new account to be titled
"Pedestrian Bridge & Atrium." The City share of $3,999
is available in Account Number 001-004-9310-9508,
"Transfers to Capital Projects Fund" and $199,950.00 to
be reimbursed by the Virginia Department of
Transportation.
Respectfully submitted,
U,~~
W. Robert Herbert
City Manager
WRH:RKB:pr
Attachment
cc: Director of Finance
City Attorney
Director of Public Works
City Engineer
Traffic Engineer
Management and Budget
Acting Director of Conference Center
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SUPPLEMENTAL AGREEMENT NO. 1
STREETSCAPE IMPROVEMENTS AND
ATRIUM/PEDESTRIAN BRIDGE
CITY OF ROANOKE, VIRGINIA
A&E COMMISSION NO. 4617
I. Basis of SUDDlemental AQreement No.1
A. The 29 January 1990 Agreement between the City of Roanoke and Hayes,
Seay, Mattern and Mattern, Inc. (HSMM) was based on providing
Architectural and Engineering Services for two projects - Project 1,
Streetscape Improvements, and Project 2, Atrium/Pedestrian Bridge -
concurrently. However, only Project 1 was funded and has now been
completed (both design and construction).
B. This Supplemental Agreement adjusts the 29 January 1990 agreement's
Basis of Proposal, Average Wage Rate Calculations and Tasks/Staff
Hour Estimate to incorporate the following:
1. Scheduling and participating in additional design workshops
with community leaders and area merchants to receive their
input toward developing a new design concept for the
Atrium/Pedestrian Bridge.
2. Wi th the imp 1 ementat i on of. the Hotel and Conference Center
design and construction, redevelop and submit for review and
discussion a Concept Design Drawings, for the
Atrium/Pedestrian Bridge.
3. Adjust wage rates to account for the three year del ay in
starting final design and construction of Project 2.
Copies of these documents and a proposed Sheet List are attached.
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C. Based on the items listed in B above, this Supplemental Agreement
revises the original contract's project ceiling cost as follows:
1.
Original Contract Ceiling
Design & Construction Administration
Cost To Date
(Project 1 Dominion Tower Streetscape)
$ 265,600.00
Revised Project Cost Ceiling
- 120.968.67
$ 144,631.33
$ 199,950.00
- 144 . 631. 33
$ 55,318.67
$ 265,600.00
55.318.67
$ 320,918.67
Remaining Balance
Supplemental Agreement No. 1 Total
(For Atrium/Pedestrian Bridge)
Less Remaining Balance
Total Additional Fee
Original Contract
Plus Additional Fee
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IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32184-092694.
A RESOLUTION ratifying the contract for emergency repairs to a 30-inch discharge line
from a raw sewage pump at the Sewage Treatment Plant.
WHEREAS, Section 41 of the City Charter authorizes the City Manager to make emergency
repairs without the necessity for advertising and receiving bids, and said section further requires the
City Manager to report the facts and circumstances relating to such purchases to the Council at its
next regular meeting;
WHEREAS, by report of June 13, 1994, the City Manger has advised of an emergency repair
of a 30-inch discharge line from a raw sewage pump at the Sewage Treatment Plant.
WHEREAS, on June 13, 1994, a contract was awarded to Structures & Utilities Company,
Inc. in the amount of $29,193.00 to repair the damaged pipe section.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the contract
for emergency repairs to a 30-inch discharge line from a raw sewage pump, is hereby RATIFIED; and
the Director of Finance is hereby authorized and directed to make requisite payment to said
contractor.
ATTEST:
City Clerk.
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 26th day of September, 1994.
No. 32183-092694.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Sewage Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Sewage Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Aoorooriation
Maintenance $
Other Charges (1).................................
1,016,997
556,202
Retained Earninas
Retained Earnings - Unrestricted (2).............. $ 16,357,059
1) Maintenance-
Equipment
2) Retained
Earnings -
Unrestricted
(003-056-3155-2048) $ 29,193
(003-3336) (29,193)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
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Roanoke, Virginia
September 26, 1994
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Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Formal Ratification of Contracts to Make
Emergency Repairs at the Water Pollution
Control Plant
On June 13, 1994, a briefing was presented to Council on the
need to engage a utility contractor on an emergency basis to make
emergency repairs to a 30-inch discharge line from a raw sewage
pump. Attached is a copy of that briefing.
Section 41 of the City Charter requires a formal report of
facts to City Council after a contract is awarded on an emergency
basis.
This is to advise that a contract was awarded to Structures
& Utilities Company, Inc. in the amount of $29,193 to repair the
damaged pipe section. Initial estimate for the pipe repair was
$20,000 - $25,000. It took three (3) attempts and a new coupling
installation to replace the section of pipe that was leaking.
Work was complete as of September I, 1994.
Council is requested to:
1. Ratify the award of the above contract pursuant to
Section 41 of the City Charter.
2. Appropriate $29,193 from Sewage Fund Previous
Years Retained Earnings to Account No. 003-056-
3155-2048.
Respectfully submitted,
LJ.G<0t4- U::J-
W. Robert Herbert
City Manager
WRH:SLW:afm
Attachment
cc: City Attorney
Director of Finance
Director of Utilities & Operations
ULS Manager
STP Manager
City Engineer
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Roanoke, Virginia
June 13, 1994
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: 30-inch Sewage Line Leak within Basement Wall
Approximately six (6) months ago we repaired a 90 foot run
of 48 inch sewer pipe as it passed underground and passed through
two (2) structural wall sections.
Last week, another line, namely a 30-inch cast iron raw
sewage pump discharge line began leaking within a basement wall
section. Repairs to this line will entail cutting out a section
of the line outside the wall, installing a blind flange, applying
plastic coating to the damaged section, then installing a spool
piece section to put the pump and line back in service. This
work has been initiated under the emergency work provisions of
the City Code due to the possibility of this section of line
completely failing (rupturing) rather than just leaking.
Estimated repair cost is $20,000-$25,000. A detail report
will be provided to Council after repairs are made.
Respectfully,
W C2..c.u /L..d
W. Robert Herbert
City Manager
WRH:KBK;pr
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Steven L. Walker, Manager, Water Pollution Control Plant
Charles M. Huffine, City Engineer
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DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA.
CITY'
September 26, 1994
'SLl : ! 7.) 1
TO: Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: August Financial Report
This financial report covers the first two months of the FY94-95 fiscal year.
The following narrative discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues have a positive variance of 25.73% over fiscal
year 1994 on a year-to-date basis. Revenue is expected to even out as the year progresses.
Variances in the specific categories of revenue are as follows:
General Property Taxes are up substantially over this time last year, reflecting a timing
difference in real estate collections. Real estate tax bills were mailed earlier in the FY95
fiscal year than in the preceding year, generating earlier payments from individual taxpayers
and particularly from lenders making escrow payments.
Other local Taxes are up 4.91 % over last year. Most of the increase to date is based on
improved collection efforts for business license revenue. Sales tax revenue based on
August sales was $1,119,935, which exceeded the prior year's sales tax revenue for the
same month of $1,067,450 by 4.9%.
Permits, Fees and licenses are up 5.36% over last year. This is attributable to increased
building permit fees based on construction activity.
Revenue from Use of Money and Property reflects a large percentage increase. Investment
earnings from idle cash are up, and the city is receiving increased rent from the State for
space occupied by Social Services in Municipal North.
Grants-in-Aid Commonwealth is up 15.89% reflecting accrual based revenue in FY95 for
rental car tax and shared expenses and a timing difference in the receipt of recordation tax.
Grants-in-Aid Federal Government reflects a blizzard grant reimbursement in FY94, which
accounts for the decrease in revenue for FY95.
Charges for Services is up 12.03% due to increased EMS billings on a year to date basis.
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Honorable Mayor and Members
Roanoke City Council
September 26, 1994
Page 2
Miscellaneous Revenue reflects a large variation due to the timing of surplus sale proceeds
received early in FY95.
Internal Services revenues are up 29.90% over fiscal year 1994. This increase is due to
increased rates effective at the beginning of the fiscal year and also due to increased
engineering work related to Water Fund projects.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances for the General Fund are up 7.22% over the last fiscal
year. Variances in certain categories are explained as follows:
Judicial Administration expenditures are down 8.34% due to timing differences of
expenditures on a year to date basis in the Law Library and Clerk of Circuit Court budgets.
Public Works expenditures are up 33.41 % due to a timing difference in encumbering the
City's annual paving contract. This difference will even out as the year progresses.
Parks Recreation and Cultural expenditures show a decrease of 6.62%. This is related to
the timing of reimbursements received by the Recreation department.
Transfers to Debt Service Fund increase reflects principal and/or interest payments on the
1992 and 1994 bond issues.
I would be pleased to answer any questions which City Council may have
regarding the Monthly Financial Statements.
JDG/pac
Attachments
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General Contingency:
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CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AUGUST 31,1994
Balance July 1, 1994
Ord.
No. Deoartment
32165 Contributions
Puroose
Partnership for Urban Virginia
Total Contingency Balance
1
$ 366,911
10.000)
$ 356.911
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CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
Revenue Source Jul 1-Aug 31 Jul 1-Aug 31 Percentage Revenue Estimate
1993-94 1994-95 of Chanae Estimates Received
General Property Taxes $ 1,339,353 $ 2,619,022 95.54% $ 56,201,000 4.66%
Other Local Taxes 3,466,698 3,637,061 4.91% 43,697,750 8.32%
Permits, Fees and Licenses 123,522 130,139 5.36% 724,500 17.96%
Fines and Forfeitures 111,216 123,524 11.07% 716,992 17.23%
Revenue from Use of Money and Property 80,958 148,069 82.90% 1,026,600 14.42%
Grants-in-Aid Commonwealth 2,118,618 2,455,337 15.89% 29,836,326 8.23%
Grants-in-Aid Federal Government 56,858 5,701 89.97%) 41 ,000 13.90%
Charges for Services 272,557 305,350 12.03% 2,671,399 11.43%
Miscellaneous Revenue 1,963) 83,320 N/A 287,500 28.98%
Internal Services 177.051 229.985 29.90% 1.718.500 13.38%
Total $ 7.744.868 $ 9.737.508 25.73% $ 136.921.567 7.11%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
Jul 1-Aug 31 Jul 1-Aug 31 Percentage Unencumbered Revised Budget
1993-94 1994-95 of Chanae Balance Appropriations ObliQated
General Government $ 1,639,632 $ 1,739,955 6.12% $ 7,821,409 $ 9,561,364 18.20%
Judicial Administration 648,575 594,477 8.34%) 3,185,871 3,780,348 15.73%
Public Safety 4,741,689 4,829,405 1.85% 27,574,335 32,403,740 14.90%
Public Works 3,371,658 4,498,000 33.41% 16,471,814 20,969,814 21.45%
Health and Welfare 2,349,119 2,312,099 1.58%) 16,365,875 18,677,974 12.38%
Parks, Recreation and
Cultural 1,045,342 976,103 6.62%) 3,909,540 4,885,643 19.98%
Community Development 192,340 200,825 4.41% 951,021 1,1 51 ,846 17.44%
Transfer to Debt Service
Fund 4,311,017 4,897,772 13.61% 3,443,028 8,340,800 58.72%
Transfer to School Fund 5,636,981 5,783,017 2.59% 28,998,720 34,781,737 16.63%
Nondepartmental 1.948.615 1 ,922,51 6 1.34%) 1 .933,220 3.855.736 49.86%
Total $ 25.884.968 $ 27.754.169 7.22% $ 110,654.833 $ 138.409.002 20.05%
2
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
Jul 1-Aug 31 Jul 1-Aug 31 Percentage Unencumbered Revised Budget
1993-94 1994-95 of Change Balance Appropriations Obligated
Instruction $ 2,914,484 $ 3,594,947 23.35% $ 51,055,725 $ 54,650,672 6.58%
General Support 125,096 342,632 173.90% 2,557,699 2,900,331 11.81 %
Transportation 194,859 149,898 23.07%) 2,658,073 2,807,971 5.34%
Operation and
Maintenance of Plant 1,741,342 2,752,926 58.09% 6,093,418 8,846,344 31.12%
Food Services 76,436 188,401 146.48% 3,005,890 3,194,291 5.90%
Facilities 1,150,143 497,307 56.76%) 881,660 1,378,967 36.06%
Other Uses of Funds 1,513,521 718,211 52.55%) 1,395,231 2,113,442 33.98%
Special Purpose Grants 2.160.012 1.484.015 31 .30%) 1.484.015 N/A
Total $ 9.875.893 $ 9.728.337 1.49%) 67.647.696 $ 77 .376.033 12.57%
''''~'M~~'
-
~"""'"">,ok'l..j,...,....,,.
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Revenue Source
Jul 1-Aug 31 Jul 1-Aug 31 Percentage
1993-94 1994-95 of Change
$ 593,836 $ 671,171 13.02%
3,645,404 4,231,948 16.09%
17,681 17,867 1.05%
46,206 99,528 115.40%
5,654,821 5,824,118 2.99%
1.657 .335 937 .041 43.46%)
$ 11.615,283 $ 11.781.673 1.43%
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
3
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$ 7,480,506 8.97%
26,697,649 15.85%
2,273,502 0.79%
2,288,916 4.35%
34,981,737 16.65%
1.484.015 N/A
$ 75.206.325 15.67%
,'ltt-"..lt ,-~~ ~ ..1IllII ~.
-,
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CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 1994
Expenditures Unexpended Outstanding Unencumbered
Budaet To Date Balance Encumbrances Balance
General Government $ 37,699,028 $ 25,139,545 $ 12,559.483 $ 627.426 $ 11,932,057
Education 10,195,151 5,847,091 4,348,060 369,549 3,978,511
Recreation 62,918 47,353 15,565 878 14,687
Streets and Bridges 8,559,260 5,033,841 3,525.419 979,785 2,545,634
Sanitation Projects 5,510,895 3,283,022 2,227,873 2,101,864 126,009
Traffic Engineering & Communications 1,283,609 1,225,659 57,950 26,984 30,966
Other Infrastructure Projects 7,551,035 4,530,773 3,020,262 807,732 2,212,530
Capital Improvement Reserve 2.705.143 2.705.143 2.705.143
Total $ 73.567 .039 $ 45.107.284 $ 28.459.755 $ 4.914.218 $ 23.545.537
4
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CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Commercial Sales $ 572,289 $ 552,141
Domestic Sales 491,072 492,211
Industrial Sales 45,973 43,506
Town of Vinton 3,173 3,043
Roanoke County 184,392 215,428
Customer Service 52.430 62.661
Total Operating Revenue 1 ,349.329 1.368.990
Less: Operating Expenses
Personal Services 184,299 175,804
Operating Services 419,859 338,111
Depreciation 133.812 134.868
Total Operating Expenses 737.970 648.783
Operating Income 611.359 720.207
Add: Non-Operating Revenue
Interest on Investments 14,554 9,669
Rents 650 650
Miscellaneous 4.389 295
Total Non-Operating Revenue 19.593 10.614
Net Income $ 630.952 $ 730.821
5
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'Ii-'~'.~'''''''.
-,
WATER FUND
AUGUST 31, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
New Services, Hydrants, and Lines
Unidentified Plant Replacement
Fire Hydrants
FY 86 Project Design
Carvins Cove Improvement Phase I
Carvins Cove Improvement Phase "
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Carvins Cove Filter Plant Phase I
Falling Creek Finished Water Res.
Carvins Cove Phase" Cont B-2
Carvins Cove Phase " Cont C-l
Carvins Cove Phase" Cont C-2
Fifth Street Bridge Replacement
RCIT Water Storage Tank
Carvins Cove Phase " Cont B-1
RCIT Water Tank
Carvins Cove Phase " Cont A-1
Carvins Cove Phase" Cont A-2
VDOT Waterline Betterment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
. ~'-J"_. ~ ~",."" '..'.'..j".j,..." ,"
Year to Date
EXDenditures
$ 61,937
24,783
2,799
1 2,103
1,733,207
1,142,946
223,161
1,859,518
11,508,301
265,513
2,015,462
1,220,178
2,012,582
52,365
78,885
2,158,679
143,099
651,637
177,825
25,344,980
22.631.903
$ 2.713.077
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
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CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Sewage Charges - City $ 951,986 $ 783,707
Sewage Charges - County 136,130 125,837
Sewage Charges - Vinton 36,400 38,894
Sewage Charges - Salem 109,145 90,943
Sewage Charges - Botetourt County 14,011 11,284
Customer Services 19,725 31,597
Interfund Services 7,541 5.257
Total Operating Revenue 1.274,938 1.087.519
Less: Operating Expenses
Personal Services 243,886 230,178
Operating Expenses 573,460 895,802
Depreciation 160.174 161.681
Total Operating Expenses 977,520 1.287.661
Operating Income (Loss) 297,418 ( 200.142)
Add: Non-Operating Revenue (Expenses)
Interest on Investments 10,484 10,146
Miscellaneous 6,262 2,503
Interest Expense 1,875) 3.359)
Total Non-Operating Revenue (Expenses) 14.871 9.290
Net Income (Loss) $ 312.289 190.852)
7
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CITY OF ROANOKE
SEWAGE TREATMENT FUND
AUGUST 31, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Less Prior Year Expenditures
Year to Date
EXDenditures
$ 10,157
66,347
255,050
76,875
261,420
1 21 ,777
149.828
941 ,454
701.225
$ 240.229
Proiect
Other Equipment
FY86 Projects Design
Sewershed 1/1 Project Design Phase I
Sewershed 1/1 Reduction II
Sewershed 1/1 Reduction
WPCP-Chemical Storage Tanks
STP Expansion Bonds - 94 Issue
Total Project Expenditures
Total Current Year Expenditures
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
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CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Rentals $ 41 ,455 $ 52,433
Parking Fee 1,650 4,220
Event Expenses 15,569 14,958
Advertising 655 352
Admissions Tax 17,112 15,160
Commissions 14.340 10.178
Total Operating Revenue 90.781 97.301
Less: Operating Expenses
Personal Services 134,026 126,505
Operating Expenses 177,833 151,689
Depreciation 55.662 55.022
Total Operating Expenses 367 .521 333.216
Operating (Loss) 276.740) 235.915)
Add: Non-Operating Revenue
Supplement from General Fund 644,196 618,631
Interest on Investments 3,156 1,357
Miscellaneous 396 554
Total Non-Operating Revenue 647.748 620.542
Net Income $ 371.008 $ 384.627
9
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CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
AUGUST 31, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Year to Date
EXDenditures
Other Equipment
$
3.426
Total Project Expenditures
3,426
Less Prior Year Expenditures
Total Current Year Expenditures
$
3.426
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
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CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Century Station Parking Garage $ 46,418 $ 56,496
Williamson Road Parking Garage 40,637 56,489
Market Square Parking Garage 30,293 31,520
Church Avenue Parking Garage 71 ,694 88,475
Tower Parking Garage 37,948 34,421
Surface Parking Lots 19.502 9.651
Total Operating Revenue 246.492 277 .052
Less: Operating Expenses
Operating Expenses 97,641 128,755
Depreciation 86.988 87.223
Total Operating Expenses 184.629 215.978
Operating Income 61.863 61.074
Add: Non-Operating Revenue (Expensesl
Transfer from General Fund 657,211 827,000
Interest on Investments 8541
Miscellaneous 963 ( 6131
Operating Subsidy for GRTC ( 200,0001 ( 250,0001
Interest Expense ( 117.9711 ( 125.9541
Total Non-Operating Revenue (Expensesl 339.349 450.433
Net Income $ 401.212 $ 511.507
11
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CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Private Patient Fees $ 29,763 $ 24,174
Medicaid Patient Fees 39,979 42,079
Medicaid Reimbursements 133.499 131.582
Total Operating Revenue 203.241 197 .835
Less: Operating Expenses
Personal Services 181,795 177,911
Operating Expenses 61,342 47,858
Depreciation 4.864 6.007
Total Operating Expenses 248.001 231.776
Operating (Loss) 44.760) ( 33.941)
Add: Non-Operating Revenue
Interest on Investments 1 ,420 691
Operating Supplement 440.750 404.419
Total Non-Operating Revenue 442.170 405.110
Net Income $ 397.410 $ 371,169
12
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CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
1994 1993
Operating Revenue:
Operating Revenue $ $
Total Operating Revenue
Less: Operating Expenses
Operating Expenses 50.533 10.522
Total Operating Expenses 50.533 10.522
Operating (Loss) 50.533) 10.522)
Add: Non-Operating Revenue
City Contributions (1 ) 123,350
Contribution from Virginia Tech 276,500
Proceeds from Brick Sales 17 .500
Total Non-Operating Revenue 294.000 123.350
Net Income $ 243.467 $ 112.828
(1) City contribution was recorded in September, 1994.
13
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CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
AUGUST 31,1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Conference Center
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
14
Year to Date
Exoenditures
$ 5.367.667
5,367,667
3,256.136
$ 2.111.531
, "'....~............... ~.
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CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
TOTALS
City
Information Materials Management Utility Line Fleet
Systems Control Services Services Management 1994 1993
Operatina Revenue
Charges for Services $ 465.919 $ 24.786 $ 80.794 $ 457 .266 $ 440.197 $ 1.468.962 $ 1.206.753
Total Operating Revenue 465.919 24.786 80.794 457 .266 440.197 1 .468.962 1.206.753
Operatina Expenses
Personal Services 207,397 11 .404 11,764 335,733 178,654 744.952 717,647
Operating Expenses 92,786 2,162 37.939 86,134 104,926 323.947 325,192
Depreciation 35.589 273 6.645 30.149 170.803 243.459 247.415
Total Operating Expenses 335.772 13.839 56.348 452.016 454.383 1,312.358 1.290.254
Operating Income (Loss) 130.147 10.947 24.446 5.250 14.186) 156.604 ( 83.501 )
Nonoperatina Revenue
Interest Revenue 7 .422 1.322 1.327 6.799 4.042 20.912 18.196
Total Nonoperating Revenue 7 .422 1.322 1.327 6.799 4.042 20.912 18.196
Net Income (Loss) $ 137,569 $ 12.269 $ 25.773 $ 12.049 $( 10.144) $ 177.516 $( 65.306)
15
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CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
AUGUST 31, 1994
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
CIS - Other Equipment
MS - Other Equipment
ULS - Vehicular Equipment
ULS - Other Equipment
ULS - Sewershed Study
FM - Vehicular Equipment
Total
.'... 11II'''''' ~ r 11'1' ...".
16
nor ..
Year to Date
EXDenditures
$ 19,536
1,100
78,810
42,300
927
156.897
$ 299.570
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CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 1994
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED AUGUST 31, 1994.
.FlJ..~...................................... ..............~i;'Ar.... .............Hi=tl!~-=I~$...... .......~1S~9~-=i'!r$...........~.~1n.....
.. .........................................................M*~~.1_................. ........... .......................................................................................~$~.~J;t*....
GENERAL $10,073,978.20 $8,029,752.34 $15,606,972.73
WATER 13,767,815.05 1,712,918.10 3,193,719.29
SEWAGE 18,645,444.10 1,521,461.48 2,995,929.77
AIRPORT 5,447.97 0.00 0.00
CIVIC CENTER 581,360.38 64,345.88 161,253.70
TRANSPORTATION 196,170.33 139,827.02 891,175.54
CAPITAL 20,004,124.18 256,516.01 813,486.77
NURSING HOME 260,597.52 105,616.98 134,842.46 .>~1,~~J.P4
HOTEL & CONVENTION 9,476,847.73 9,376.00 747,940.63?a~~~~~9
DEBT SERVICE 5,857,168.00 5,720,218.91 5,034, 139.88.~l~~",7~~
CIS 1,348,606.43 91,217.72 111,940.321~~~.~~
MATERIALS CONTROL 259.147.80 75,908.23 98, 153.45 ......~~~,;~>
~~~~EL~~~ ::::IC 1 ,~~~::~~:~~ ~~:~~~::~ 1 ~~:~;~:~~ <~~~~:.~
FLEET MAINTENANCE 906,909.78 145,424.90 125,594.65>n~~rlll4~P3H
PAYROLL (2,040.242.05) 7,463,708.93 7,646,668.09 H~22a~t21)
~~~~~~ FUND 7 ,~6~:~~~:~: 4,:~~:~~:~ 2,~~:~~~::1.t<~11:.I.>
FDETC 181,183.15 123,676.42 480.762.52....(t~~~
GRANT PROGRAMS 758.502.27 188.790.11 611.121.98 >>>3381'1040
TOTAL $89,898,393.18 $30,993,913.53 $42,612,237.59~'-~~$~ti~~
...~F.::~1........
"....'....',........,.,.....,.,.
....iIii.i... ..~........<>>....
.....~';~~i.l_.......
$11,128,453.80
29,094,135.93
2,478,592.31
5,989,310.81
216,155.99
(686,695.61)
16,466,754.47
82,185.73
(224,913.82)
2,153,528.80
1,128,883.86
258.258.12
240,788.80
768,321.73
769,977.32
(712,930.56)
421,697.78
1,578,768.78
395,926.53
25.476.81
$71,572,687.58
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 1994
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES OF DEPOSIT
REPURCHASE AGREEMENTS
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
.'...'.,.. ......... .
'.. ,... '. ...
.,.. ..".", '.... "..
., ...." ...,. ...,.,.,
..' ,'..,.."...,',......,',
....'. ',' '....,.....,. '..
....' ."'... . . .,." ..
........ ........."'.'.,,,.
...'...,' ..... .,......'..
. ...". '. .,...'...,.'
..'...,...,.,.. ..........'..".
...... . ..
.,'........'.... .',' ,
.. .'....... .... .
,.'..,.... .. ....".,.
.'. ,.......... '..'.'.
,......, ........'.....,.
....".."...,......, ''''
.......:.......:..:..'...~'.~5'.....
..........~~t~~
DATE: SEPTEMBER 13,1994
~JL~&~
GORDON E. PETERS, TREASURER
17
.'.............' ....L .
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CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 2 MONTHS ENDING AUGUST 31, 1994
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amoritization
Total Revenue
Exoenses
Pension Payments
Active Service Death Benefit
Fees for Professional Services
Expense from Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
(1) Reversal of accruals as of June 30, 1994.
(2) Reversal of accruals as of June 30, 1993.
'.... 1I,J.~n ~__ _.
1994
1993
$ 764,334
281,025
309,363
31.951
$ 778,764
682,607
1,306,290
57.141
$ 2.824.802
$ 1.386.673
$ 1,213,104 $ 1,329,309
12,181
80,752) (1 ) 2,333) (2)
99,939 65,635
6,024 1.999
1.238.315 1.406.791
$ 148.358 $ 1.418.011
18
,...,~,~~.I... ,y~'___Wl
Assets
Cash
Investments:
(market value -
Due from Other Funds
Other Assets
Total Assets
Liabilities and Fund Balance
Accounts Payable
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
... ""..,.-- 11... .....,..'....,'..'..,..j".l ,...",~,
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF AUGUST 31, 1994
1994 $166,088,519
1993 $161,142,507)
1994 1993
$ 451,895 $ 205,667
145,411,392 137,500,603
919
18.000 18.000
$ 145.881,287 $ 137,725,189
$ 2,894 $
$ 612.605 $ 582.787
615.499 582.787
145,117,430 135,724,391
148.358 1.418.011
145.265.788 137 .142.402
$ 145.881,287 $ 137,725,189
Total Liabilities and Fund Balance
19
.,....' .............. ~ _.., '..., ...____101 .~'.'~
... ..JlIJ~'" 11. ''''..........J..,.I._..'"''".,
/
./
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #5-24-57
Evelyn Jefferson
Vice- President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 32185-092694 amending and reordaining the
Code of the City of Roanoke (1979), as amended, by amending subsection (b) of
Section 30-13.1, Same -- Use of wheelbarrows, handcarts, bicycles, skates, etc.,
on sidewalks, to authorize law enforcement officers to operate bicycles on City
sidewalks. Ordinance No. 32185-092694 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 26, 1994.
I am also enclosing copy of Ordinance No. 32186-092694 amending and reordaining
the Code of the City of Roanoke (1979), as amended, by amending subsection (a) of
Section 23-19, Sale - Generally, to set forth procedural requirements before the
Chief of Police may lawfully dispose of seized or unclaimed property. Ordinance No.
32186-092694 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 26, 1994.
Sincerely,
~~ d. yo~
Mary F. Parker, CM~,{AE
City Clerk
MFP: sm
Enc.
""r'.'fOI'.".'''~IP'""''''''I'''I''''~''''
,"""~"""'".'''
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.... ,,',~,..,'
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/
/
//
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #5-24-57
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32185-092694 amending and reordaining the
Code of the City of Roanoke (1979), as amended, by amending subsection (b) of
Section 30-13.1, Same -- Use of wheelbarrows, handcarts, bicycles, skates, etc.,
on sidewalks, to authorize law enforcement officers to operate bicycles on City
sidewalks. Ordinance No. 32185-092694 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 26, 1994.
I am also enclosing copy of Ordinance No. 32186-092694 amending and reordaining
the Code of the City of Roanoke (1979), as amended, by amending subsection (a) of
Section 23-19, Sale - Generally, to set forth procedural requirements before the
Chief of Police may lawfully dispose of seized or unclaimed property. Ordinance No.
32186-092694 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 26, 1994.
Sincerely,
~'t J;-. I~
Mary F. Parker, CMC / AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32186-092694.
AN ORDINANCE amending and reordaining the Code of the City of
Roanoke (1979), as amended, by amending subsection(a)of Section 23-
19, Sale - Generally, to set forth the procedural requirements
before the Chief of Police may lawfully dispose of seized or
unclaimed property; and providing for an emergency.
BE IT ORDAINED by the Council of the ~ity of Roanoke that:
1. Subsection (a) of Section 23-19, Sale - Generally, of the
Code of the City of Roanoke (1979), as amended, is hereby amended
and reordained to read and provide as follows:
Sec. 23-19. Sale - Generally
* * *
(a) If property seized or otherwise taken
possession of by the police force is not
claimed by the rightful owner thereof, and
possession surrendered to such owner, within
sixty (60) days from the date of the final
disposition of the court proceedings in
connection with which such property was seized
or otherwise taken possession of, or in case
there are no such court proceedings, if such
property so seized or taken possession of is
not claimed by the rightful owner thereof, and
possession surrendered to such owner, within
sixty (60) days from the date of such seizure
or taking by the police, the chief of police
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shall (i) make reasonable attempts to notify
the rightful owner of the property, (ii)obtain
from the commonwealth's attorney in writing a
statement advising that the item is not needed
in any criminal prosecution and (iii)cause to
be published in a newspaper of general
circulation in the City once a week for two
successive weeks notice that there will be a
public display and sale of unclaimed personal
property. The notice shall describe generally
the property and shall set forth the date,
time and place of the sale.
* * *
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, upon its
passage, this ordinance shall be in full force and effect.
ATTEST:
City Clerk.
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September. 1994.
No. 32185-092694.
AN ORDINANCE amending and reordaining the Code of the City of
Roanoke (1979), by amending subsection(b)of Section 30-13.1, ~
-- Use of wheelbarrows. handcarts. bicycles. skates. etc.. on
sidewalks to authorize law enforcement officers to operate bicycles
on City sidewalks; and providing for an emergency.
BE IT ORDAINED by the Council of the ~ity of Roanoke that:
1.
Subsection (b) of Section 30-13.1, Same
Use of
wheelbarrows. handcarts. bicycles. skates. etc..on sidewalks of the
Code of the City of Roanoke (1979), as amended, is hereby amended
and reordained to read and provide as follows:
Sec. 30-13.1 Same -- Use of wheelbarrows. handcarts. bicycles.
skates. etc.. on sidewalks.
* * *
(b) No person, except a law enforcement
officer in the performance of his
official duties, shall ride any bicycle,
including bicycles equipped with training
wheels, on any sidewalk.
* * *
2. In order to provide for the usual daily operation of the
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municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
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CITY O~ llo:ANOKE
l., l !
OFFICE OF CITY ATTORNEY
464 MUr-@IIPAt, ~IL':~G;! 1 .
215 CHURCH A\teNlfE: sw' I ,
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-981.2431
TELECOPIER: 703-224-3071
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L YATES
ASSISTANT CITY ATTORNEYS
WILBURN C. DIBLlNG, JR.
CITY ATTORNEY
September 26, 1994
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Re: Amendments to City Code: (I)Sidewalk Regulations and
(2)Disposition of unclaimed property
Dear Mayor Bowers and Members of Council:
I have prepared for your consideration two ordinances amending the Code of the City of
Roanoke, (1979), as amended. Both of these ordinances are of a "housekeeping" nature, and both
relate to the Police Department.
The first ordinance amends the City Code to permit police officers who are operating bicycles
in the performance of their duties to ride on the sidewalks of the City. As you know, the police
department has recently issued bicycles to some of its officers. This ordinance would facilitate the
law enforcement capabilities of these officers.
The second ordinance is designed to conform the requirements of the City Code which pertain
to disposition of seized or unclaimed property to the provisions of state law. As you will see, the
ordinance provides that, before disposing of this type of property, the Chief of Police is required to
make reasonable attempts to notify the rightful owner of the property, obtain a written statement from
the Commonwealth's attorney advising that the seized item is not needed in any criminal prosecution
and cause publication of a newspaper advertisement once a week for two successive weeks giving
notice that the items will be on display to the public and will thereafter be sold.
These proposed amendments have been endorsed by the Director of Public Safety and the
Chief of Police. I will be pleased to respond to any questions which members of Council may
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Page 2
The Honorable Mayor and Members
Roanoke City Council
September 26, 1994
have about these ordinances.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD/lsc
cc: W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Chief of Police
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #133-373-468
Jonathan Apgar
David Damico
Gar- Dam, Inc.
313 Campbell Avenue, S. W.
Roanoke, Virginia
Gentlemen:
I am enclosing copy of Ordinance No. 32187-092694 authorizing the proper City
officials to enter into a lease between the City of Roanoke and Gar-Dam, Inc., for
use of office space located at 317 Camp bell A venue, S. W., by the Commonwealth
Attorney's Office, upon certain terms and conditions. Ordinance No. 32187-092694
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 26, 1994.
Sincerely,
~1.s'~
Mary F. Parker, CMC / AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32187-092694.
AN ORDINANCE authorizing the proper City officials to enter
into a lease between the City of Roanoke and Gar-Dam, Inc. for use
of office space at 317 Campbell Avenue, S.W. by the Commonwealth
Attorney's Office, upon certain terms and conditions, and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk a.re authorized to execute
and attest, respectively, for and on behalf of the City, in form
approved by the City Attorney, with Gar-Dam, Inc., or its successor
in title, a lease of office space on the second floor of 317
Campbell Avenue, S. W., for use by the Commonwealth Attorney 's
Office, for a five year term with an option to renew for an
additional five years, commencing October 1, 1994, at a monthly
rental of $1,800.00 for the first year, said rate to increase
$100.00 per month each succeeding year, as more particularly set
forth in the report of the Water Resources Committee dated
September 26, 1994. Such lease shall contain such other terms and
conditions as are approved and required by the City Manager.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
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September 26, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease Agreement - Commonwealth's
Attorney's Office
The attached report was considered by the Water Resources
Committee at its regular meeting on September 12, 1994. The
Committee recommends that Council authorize a new lease between
the City and Gar-Dam, Inc. for five years, with option to renew
for an additional five years, at a rate of $1,800 per month for
the first year, to increase $100 per month each succeeding year,
in a form approved by the City Attorney, in accordance with
conditions stated in the attached report.
Respectfully submitted,
Ef~~ ::~~~son
Water Resources Committee
ETB:KBK:afm
Attachments
cc: City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
Chief, Billings & Collections
Commonwealth's Attorney
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CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
September 1 2, 1 994
TO:
FROM:
rpf::f:..7ff.!;;.r Resources Committee
~. Kiser, Dire~t~,l.\ti~i~ies and Operations thru
W. Robert Herbe~anager
SUBJECT:
Lease Agreement - Commonwealth's Attorneys Office
I. Background:
A. Additional office space is required by the Commonwealth's Attorney due
to growth in staff and programs since moving into their current office in
the Courthouse. The additional space would relieve current over-
crowding, provide space to expand the collections program, and allow
consolidation of the Regional Drug Prosecutor's Office.
II. Current Situation:
A. Commonwealth's Attorney has located suitable space on the second
floor of 317 Campbell Avenue, S. W., Tax Map Number 1010835,
owned by Gar-Dam, Inc.
B. Lease will be for a period of five years, with the option to renew for an
additional five years, at a rate of $1,800 per month for the first year, to
increase by $100 per month each succeeding year thereafter. Initial rate
calculates to be $6.55 per square foot per year inc.luding basic utilities
but excluding custodial and telephone service. This is considered a very
competitive price for newly remodeled space.
III. Issues:
A. Need
B. Timing
C. Cost to City
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Members, Water Resources Committee
Page 2
IV. Alternatives:
A. Committee recommend that City Council authorize a new lease between
the City and Gar-Dam, Inc. for five years, with option to renew for an
additional five years, at the rate of $1,800 per month for the first year,
to increase by $100 per month each succeeding year thereafter, in a
form approved by the City Attorney.
1. Need of Commonwealth's Attorney for additional office space is
met.
2. Timinq to allow relocation of staff as soon as possible is critical.
3. Cost to City will be $1,800 per month for the first year, to
increase by $100 per month each succeeding year thereafter.
Funds are available in the operating budget of the
Commonwealth's Attorney.
B. Committee not recommend that City Council authorize a new lease
between the City and Gar-Dam, Inc. for five years, with option to renew
for an additional five years, at a rate of $1,800 per month for the first
year, to increase by $100 per month each succeeding year, in a form
approved by the City Attorney.
1. Need of Commonwealth's Attorney for additional office space is
not met.
2. Timinq to allow relocation of staff would be delayed.
3. Cost to City is zero.
V. Recommendation: Committee recommend that City Council authorize a new
lease between the City and Gar-Dam, Inc. for five years, with option to renew
for an additional five years, at a rate of $1,800 per month for the first year, to
increase by $100 per month each succeeding year, in a form approved by the
City Attorney, in accordance with Alternative" A" .
KBK\SEF\kh
cc: City Attorney
Director of Finance
Chief, Billings & Collections
Commonwealth's Attorney
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DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
AREA CODE 703 TEL NO 981-2626
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S ATTORNEY
315 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
August 18, 1994
Mr. W. Robert Herbert
City Manager
Municipal Building
Roanoke, VA
Re: Request for Approval of Lease Agreement
Dear Bob:
I am writing this letter to request your approval for the City of
Roanoke to enter into the attached lease.
As you know, the staff of this office has grown to a point where
the Courthouse facilities have been maximized for at least four
years and the Regional Drug Prosecutor has been leasing office
space. Wi th the approval of the Cost Collection unit and the
addition of three additional staff, it is imperative that we have
additional space.
The proposed lease involves the entire second floor of an office
building located across from the Police Department on Campbell
Avenue owned by John Apgar and David Damico. After consultation
with appropriate staff personnel from the City, a proposed lease
agreement has been reached which provides sufficient convenient,
secure, and competitively-priced office space to meet our needs for
a minimum of ten years. Additionally, the funding of the lease
will be accomplished through the Cost Collection proceeds and the
Regional Drug Prosecution grant.
If you have any questions or comments, please contact me.
Very truly ~
C"i:n 'SO
Donald S. caldwel~
Commonwealth's Attorney
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THIS LEASE, made this the _ day of ,199__, by and between GAR-
DAlvf, INC., hereinafter called the "Lessor", and CITY OF ROANOKE, h(::inafter called the
"Lessee" .
WITNESSETH
1. LEASED PREMISES. That in consideration of the rents and covenants herein set
forth, Lessor does hereby lease to Lessee, and Lessee hereby leases from Lessor, under the tenns
and conditions hereinafter set f01ih the following described property, to-wit:
J17 Campbell Avenue. S.W., (second floor) Roanoke. Virginia, hereinafter known as the "Leased
Premises," containing 3300 square feet, more or less.
2. TE~J-,- The term of this Lease shall be for a period of five (5) years, commencing
on the 1st day of October. 1994, and terminating at midnight on the 30th day of SeptcmbIT.,.
1999. In addition, the Lessee shall have the option to renew for an additional five (5) year term,
with said option to be exercised in writing no later than June 30, 1999.
3. RENT. TIle rental fee for the Leased Premises shall be the total sum of $1,800.00 per
month during the first year of the tenancy, with the rent to increase by $100.00 per month on
October 1, 1995, and by a similar amount on October 1 of each year thereafter.
In all instances, rent shall be payable each and every month during said term, without
demand therefor, on the first day of each calendar month of such term, in advance.
4. USE OF PREMISES. Lessee shall not, without written consent of Lessor, use the
Leased Premises, nor allow them to be used, for any unlawful purpose or for any purpose other
than non-public access office space.
5. UTILITIES. The Lessor shall supply heat, air conditioning, electricity and water to
the leased premises without charge to the Lessee. The Lessee shall be responsible for the cost
of installation of and maintenance of any telephone or facsimile lines serving the leased premises,
including all charges relating to wiring, installation, lease or purchase of said equipment. Lessee
will coopef1te with Lessor and Lessor's contractor to provide necessary equipment, information
or services at appropriate stages during renovations to be conducted by the Lessor prior to
occupancy by the Lessee.
6. Mr'\JNTENANCE AND REPAIRS. Lessee will keep the premises in good order and
repair, reasonable wear and tear excepted. Lessee will be responsible for the regular janitorial
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cleaning, including emptying trash and vacuuming of the Leased Premises, at its own expense.
Lessor will be responsible for the structure of the building, the stairwell, the heating, ventilation
and air conditioning systems and plumbing maintenance.
7. CHANGES TO PROPERTY. Lessee will make no additions, alterations or
improvements, or structural changes, including painting of the interior or exterior surfaces of the
Leased Premises, without prior written consent of the Lessor.
8. REMODELING PRIOR TO OCCUPANCY BY LESSEE. The parties agree that the
Lessor will make certain repairs, cosmetic changes and re-carpeting, as is agreed upon between
the parties and lIsted in attached Exhibit A, which is made a part of this Lease and incorporated
herein as if set out in this paragraph, with said repairs and changes to be to the satisfaction of
the initial tenant, the Commonwealth's Attorney Office. The configuration of the offices shall
be as shown on attached Exhibit B, a drawing of the premises, which is made a part of this
Lease and incorporated herein.
9. INSURANCE. The Lessee shall insure, at its own expense, personal property used
or stored on the Leased Premises. Lessor will not be responsible for damage to Lessee's property
unless caused solely by the negligence of the Lessor. Lessor shall m2.intain hazard insurance on
the structure itself. Lessee will provide proof of self-insurance in the amount of at least
$500,000.00 to protect Lessor in the event that Lessee, its agents, employees, clients, guests or
invitees arc injured on the Leased Premises.
10. ASSIGNMENT AND SUBLETTING. Lessee shall not assign or sublet all or any
part of the premises without prior written consent of Lessor.
Lessor shall not unreasonably withhold consent to any assignment or sublet.
11. SIGNS. Lessee may, but is not required to, have a sign advertising its business
on the front door of the Leased Premises. In the event that the Lessee chooses to install a sign,
the Lessor will require that the sign be of the general type and appearance of the signs already
in place at 313 and 315 Campbell Avenue, S.W.
12. AMERICANS WITH DISABILITY ACT. The parties agree that if it becomes
necessary for the Lessee to provide access to the premises pursuant to the Americans With
Disabilities Act (ADA), the Lessee shall notify the Lessor in writing of this requirement. Lessor
shall have sixty (60) days from the receipt of the notice to make the necessary changes to the
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Leased Premises to allow access in compliance with the ADA and, if the Lessor is unable or
unwilling to so comply, then Lessee may terminate the lease at the end of the sixty (60) day
period, without responsibility for additional rent payments after the expiration of the sixty (60)
day period.
13. DEFAULT. If at any time, the rent is more than five (5) days late, of if the
Lessee files for bankruptcy or abandons or vacates the Leased Premises, the total rent provided
for in this Lease, whether accrued or not, shall, at the option of the Lessor, immediately become
due and payable, and Lessor shall have the right to enter the Leased Premises at once to remove
any property therein, without liability for damage and without obligation to store such property,
and to re-rent the property for the unexpired portion of the term and receive the rent and apply
the same, after deduction of appropriate expenses, to the rent payable hereunder, Lessee
remaining liable for any deficiency; or the Lessor may, at option, immediately terminate this
Lease, in which event Lessee shall quit and surrender the Leased Premises to Lessor, providing
that neither terminating this Lease under this clause nor recovering possession of the Leased
Premises shall deprive the Lessor of any other action or remedy against the Lessee for
possession, for rent or for damages. All of the Lessor's rights shall be cumulative and shall not
preclude the Lessor from exercising all other rights and remedies provided by law.
14. LOCKS AND KEYS, Lessor will provide Lessee and its employees with keys to the
front door and keys to individual offices as required. Lessee will be responsible for retrieving
keys from any employees who leave Lessee's employment for any reason. Lessor may charge
a reasonable fee for producing and issuing replacement keys.
15. AUTHORITY TO ENTER. Lessor may enter the Leased Premises at all reasonable
times for the purpose of inspecting or for making repairs, whether the Lessee be present or not.
16. AUTHORITY TO SHOW. During the last ninety (90) days of the term, if Lessee
has not exercised its option to renew, Lessor may place the premises on the market and Lessor,
or its authorized agent, shall be permitted to enter at all reasonable times to show the premises
to prospective tenants.
17. WHOLE OF THE AGREEMENT. The parties agree that this Lease represents their
entire agreement.
3
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18. LEGAL INTERPRETATION. The parties agree that this Lease is governed and
construed in all respects and enforced according to the laws of the Commonwealth of Virginia.
WI1NESS the following signatures this the _ day of , 1994.
LESSOR, for GAR-DAM, INC.
LESSEE, for the CITY OF ROANOKE
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w., Room 456
Roanoke, Virginia 240 11
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #60-70
Walter O. McCulley, President
Consolidated Industrial
Roofing, Inc.
2011 Cook Drive
Salem, Virginia 24153
Dear Mr. McCulley:
I am enclosing copy of Ordinance No. 32190-092694 accepting the bid of Consolidated
Industrial Roofing, Inc. , for replacing the roof at Fire Station No. 13, in the amount
of $22,435.00, and 90 consecutive calendar days, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. Ordinance No.
32190-092694 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 26, 1994.
Sincerely,
~7 J.?~~
Mary F. Parker, CMC l1{AE-
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 26th day of September, 1994.
No. 32190-092694.
AN ORDINANCE accepting the bid of Consolidated Industrial Roofing, Inc., for
replacing the roofat Fire Station No. 13, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Consolidated Industrial Roofing, Inc., made to the City in the total
amount of $22,435.00, and ninety (90) consecutive calendar days, for replacing the roof at Fire
Station No. 13, as is more particularly set forth in the report to this Council dated September 26,
1994, such bid being in full compliance with the City's plans and specifications made therefor and
as provided in the contract documents offered said bidder, which bid is on file in the Office of the
City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to
be paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
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4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 26th day of September, 1994.
No. 32189-092694.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Capital and General Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 capital and General
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
caoital Fund
Appropriation
Public Safety $
Fire station Roof Replacement (1)...................
25,000
25,000
General Fund
Appropriation
Public Works
Building Maintenance
$20,944,814
(2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,979,383
Non Departmental
Transfer to Other Funds (3) .........................
$47,003,273
46,189,587
1) Appropriated
from General
Revenue
2) Maintenance of
Fixed Assets
(008-052-9697-9003) $ 25,000
(001-052-4330-3057) (25,000)
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3)
Transfer to
capital Projects
Fund (001-004-9310-9508)
$
25,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
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Roanoke, Virginia
September 26, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
ROOF REPLACEMENT
FIRE STATION NO. 13
APPLETON AVENUE AT PETERS CREEK ROAD, N.W.
PROJECT NO. 10-94B
I concur with the Bid Committee recommendation relative to the
above project and recommend it to you for appropriate action.
Sincerely,
w~~~
~~ W. Robert Herbert
City Manager
WRH/LBC/kh
Attachment: Bid Committee Report
cc: City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Building Maintenance
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Roanoke, Virginia
September 26, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: BID COMMITTEE REPORT
ROOF REPLACEMENT
FIRE STATION NO. 13
APPLETON AVENUE AT PETERS CREEK ROAD, N.W.
ROANOKE, VIRGINIA
PROJECT NUMBER 10-94B
I. Backqround:
A. Prolect consists of the removal of the present gravel
ballast from the roof surfaces and stockpiling on site
as directed by the Fire Captain; the removal of the
existing roof membrane and existing slip sheet under
the roof membrane; providing and installing new 1/2"
insulation board on the lightweight concrete deck, the
single ply new roof membrane, and the stockpiled roof
ballast that will be washed by the Fire Department
personnel.
B. Bids, following proper advertisement, were publicly
opened and read aloud before D. D. Roupe, Manager of
General Services, on August 23, 1994, at 4:00 p.m., in
his office in Room 353 of the Municipal Building.
C. Four (4) bids were received with Consolidated
Industrial Roofing, Inc. , of Salem, Virginia,
submitting the low bid at $22,435.00 and ninety (90)
consecutive calendar days.
II. Issues in order of importance are:
A. Compliance of the bidder with the requirements of the
contract documents for bidding.
B. Amount of the low bid.
C. Fundinq of the project.
D. Time of completion.
....,
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROOF REPLACEMENT
FIRE STATION NO. 13
Page 2
September 26, 1994
III.
Alternatives are:
A. Award a lump sum contract to Consolidated Industrial
Roofing, Inc., of Salem, Virginia, to provide and
install a new roof membrane on Fire Station No. 13 in
accordance with the contract documents as prepared by
the Office of the City Engineer for the sum of
$22.435.00 and ninety (90) consecutive calendar days.
1. Compliance of the low bidder with the requirements
of the contract documents for bidding was met.
2. Amount of the low bid is acceptable.
3.
Fundinq for this project is available
Building Maintenance Fixed Asset account
001-052-4330-3057.
in the
number
4. Time of completion is quoted as ninetv (90)
consecutive calendar days, which is acceptable.
B. Relect the bids and do not award a contract at this
time.
1. Compliance of the bidders with the requirements of
the contract documents for bidding would not be an
issue.
2. Amount of the low bid would probably increase when
rebid at a later date.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended and the roof
would continue to leak.
IV. Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative IIAII.
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROOF REPLACEMENT
FIRE STATION NO. 13
Page 3
September 26, 1994
B. Authorize the City Manager to enter into a contractual
agreement, in form approved by the City Attorney, with
Consolidated Industrial Roofing, Inc., of Salem,
Virginia, to provide and install a new single membrane
roof on Fire Station No. 13 in accordance with the
contract documents as prepared by the Office of the
City Engineer in the amount of $22,435.00 and ninety
i2Ql consecutive calendar days.
C. Transfer funding of $25,000.00 from the Building
Maintenance Fixed Asset account number 001-052-4330-
3057 to a Capital Projects Fund account for Roof
Replacement at Fire Station No. 13 as follows:
Contract Amount
Contingency
Total
$22,435.00
2,565.00
$25,000.00
D. Relect the other bids received.
Respectfully submitted,
w~~~. ~
William F. Clark
~c~
George Snead
WWjLBCjkh
Attachments
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROOF REPLACEMENT
FIRE STATION NO. 13
Page 4
September 26, 1994
cc: City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Building Maintenance
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TABULATION OF BIDS
ROOF REPLACEMENT
FIRE STATION NO. 13
APPERSON AVENUE AT PETERS CREEK ROAD, N.W.
ROANOKE, VIRGINIA
PROJECT NUMBER 10-94B
Bids opened by D. D. Roupe, Manager, General Services, on
August 23, 1994, at 3:00 p.m.
Shenandoah Valle
Inc.
No. of
Lump Sum Bond Days
$22,435.00 Yes 90
22,781. 00 Yes 100
22,949.00 No 120
35 000.00 29
Bidder
Consolidated Industrial Roofing,
Inc.
John T. Morgan Sheet Metal
Company, Inc.
Melvin T. Morgan Roofing & Sheet
Metal Company, Inc.
wr
1/1
Estimated Cost:
'~ge~~
tu~v.~
William F. Clark
Office of the City Engineer
Roanoke, Virginia
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #58-60-123-405
S. Paul Posner, Partner
Allegheny Co.
245 Park Avenue
New York, New York 10167
Dear Mr. Posner:
I am enclosing copy of Resolution No. 32193-092694 authorizing execution of an
agreement with Allegheny Company to allow necessary encroachments on its property
in connection with construction of the Roanoke City Jail Annex Project, including
indemnification by the City for any liability resulting from the City's contemplated
activities on the property of Allegheny, as more particularly set forth in a report of
the City Manager under date of September 26, 1994. Resolution No. 32193-092694
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 26, 1994.
Sincerely,
71&~J.~
Mary F. Parker, CMC / AAE
City Clerk
MFP: sm
Enc.
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32193-092694.
A RESOLUTION authorizing the execution of an agreement with
Allegheny Company to allow necessary encroachments on its property
in connection with the construction of the Roanoke City Jail Annex
Project.
BE IT RESOLVED by the Council of the city of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respecti vel y , any necessary agreement with
Allegheny Company for necessary encroachments on its property in
connection with the' construction of the Roanoke City Jail Annex
Project, including indemnification by the City for any liability
resulting from the City's contemplated activities on the property
of Allegheny, as more particularly set forth in the September 26,
1994, report of the City Manager to this council.
3. The form of such agreement shall be approved by the
City Attorney.
ATTEST:
City Clerk.
~
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32192-092694.
AN ORDINANCE accepting the bid of J.M. Turner & Company, Inc.
for construction of the Roanoke City Jail Annex, upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of J.M. Turner & Company, Inc., for construction
of the Roanoke City Jail Annex, in the total amount of
$7,253,089.00,(the original bid amount exceeding available funds
and having been negotiated down to the foregoing amount pursuant to
S23.1-14(c), Code of the City of Roanoke (1979), as amended,) as
more particularly set forth in the September 26, 1994, report of
the City Manager to this Council, such bid being in full compliance
with the City's plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid
is on file in the Office of the City Clerk, be and is hereby
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ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to th~ City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
- ,
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 26th day of September, 1994.
No. 32191-092694.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 General and Capital Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General and Capital
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1-2)....................
Cont ingency (3)................................... (
Public Safety
Jail (4)..........................................
$ 48,085,281
2,465,491
326,678)
32,253,740
5,081,178
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City - Unappropriated (5)...............$ 2,429,689
Caoital Fund
Appropriations
General Government
City Jail Expansion
$ 41,848,127
(6-8) . . . . . . . . . . . . . . . . . . . . . . . . . 9,144,051
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Revenue
Due from state Government (9)..................... $ 1,913,940
Due from Federal Government (10).................. 750,000
1) Transfer to
Capital Project
Fund (001-004-9310-9508) $ 1,208,659
2) Transfer to
Debt Service
Fund (001-004-9310-9512) ( 230,135)
3) Contingency (001-002-9410-2199) ( 53,589)
4) Reimbursements (001-024-3310-8005) ( 150,000)
5) CMERP - City (001-3323) ( 774,935)
6) Appropriated
from General
Revenue (008-052-9685-9003) 1,208,659
7) Appropriated
from Federal
Grant Funds (008-052-9685-9007) 750,000
8) Appropriated
from State
Grant Funds (008-052-9685-9002) 1,913,940
9) Due from State
Government ( 008-1271) 1,913,940
10) Due from Federal
Government (008-1272) 750,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
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CITY
'9!1 :' 'j 22
Roanoke, Virginia
September 26, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject: BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
ROANOKE, VIRGINIA
I concur with the recommendations of the attached Bid
Committee Report.
Respectfully submitted,
lJ.~/~
W. Robert Herbert
City Manager
WRH/LBC/ga
Attachment: Bid Committee Report
cc: City Attorney
Director of Finance
Director of Public Works
Director, Administration and Public Safety
City Sheriff
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts & Fixed Assets
Budget Administrator
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Roanoke, Virginia
September 26, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject: BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
ROANOKE, VIRGINIA
I. Backqround:
A. The Roanoke City Jail will be expanded by an approximate
50% increase to the present facility. This expansion
will encompass an annex to the Data Safe and Miller-
Morgan buildings. Project cost totals $9,144,051.
Project funding will be provided from the following
sources:
1994 General Obligation Bonds
Virginia Department of Corrections
Existing Capital Account
U.S. Marshall's Service
1994 Bond Referendum
Excess VRS Premium
Contingency
1995 CMERP
Jail Recovered Costs
$4,800,000
1,913,940
471,452
750,000
524,000
230,135
53,589
250,935
150,000
$9,144,051
Project work to date includes property purchase,
archi tect and engineering fees, asbestos survey and
abatement, Department of Corrections compliance, and
appraisal fees.
City Council, by Budget Ordinances #31376-040593 and
#31517-062293, has previously appropriated $5,271,452 for
this project.
B. The adjacent property of the Alleqheny Company (the IBM
buildinq) will be affected as follows:
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
Page 2
September 26, 1994
1. The contract documents detail a reinforced concrete
retaining wall from the back of the Miller-Morgan
building to the back of the Allegheny building,
approximately twenty-six feet (26'). This wall is
to be built in increments and one inch (1") off the
Allegheny property.
2. The level of the Allegheny parking lot behind their
building is about six feet (6') above the level of
the Jail Annex floor. Contract documents call for
the contractor to encroach on the Allegheny
property in sloping the excavation into the
Allegheny property. This is required to be
repaired when the wall on the property line has
been completed.
3. Allegheny Company has agreed to the work described
above in accordance with the conditions, including
indemnifications, as described in the attached
letter.
II. Current Situation:
A.
Bids, following proper
opened and read aloud by
Services, in the Council
September 7, 1994.
advertisement, were publicly
D. D. Roupe, Manager of General
Conference Room at 4:00 p.m. on
B. Three (3) bids were received with J. M. Turner & Company,
Inc. of Roanoke, Virginia, submitting the low qualified
bid in the amount of $7,324,500 and 456 consecutive
calendar days. By negotiation this was reduced by the
sum of $71,411 to the contract amount of $7,253,089.
Refer to tabulation of bids.
III. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents for submitting bids.
B. Amount of the low bid.
c. Funding of the project.
D. Time of completion.
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
Page 3
September 26, 1994
IV. Alternatives are:
A. Award a lump sum contract to J. M. Turner & Company, Inc.
of Roanoke, Virqinia, in the amount of $7,253,089 and
456 consecutive calendar days for construction of the
Roanoke City Jail Annex in accordance with the contract
documents as prepared by Hayes, Seay, Mattern & Mattern,
Inc., Architects, Engineers, Planners of Roanoke,
Virginia.
1. Compliance of the bidders with the requirements of
the contract documents for submitting a bid was
met.
2. Amount of the low bid is acceptable.
3. Funding for the contract is as follows:
Appropriated Funds in Project Account
Virginia Department of Corrections
u.S. Marshall Service
General Fund CMERP
Excess VRS Premium
Contingency
Jail Recovered Costs
$5,271,452
1,913,940
750,000
774,935
230,135
53,589
150,000
$9,144,051
*
Total Jail project funding requires the issuance
of an additional $524,000 in General Obligation
Bonds, included in the November, 1994 bond
referendum. Capital Maintenance and Equipment
Replacement Program (CMERP) funding is currently
included to front fund the anticipated bond
proceeds. Upon approval of the bond issuance by
referendum, CMERP funds will be recommended to be
replaced by bond funds.
4. Time of completion is specified as 456 consecutive
calendar days, which is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of
the contract documents for submitting a bid would
not be an issue.
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
Page 4
September 26, 1994
2. Funding would not be encumbered at this time.
3. Amount of the low bid would probably increase when
re-bid at a later date.
4. Time of completion would be extended. This would
continue to place a burden on the City Sheriff and
the overcrowding of the Jail that has been a
problem for some time.
V. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
B. Authorize the City Manager to enter into a contractual
agreement, in form approved by the City Attorney, with ~
M. Turner & Company, Inc. of Roanoke, Virqinia, for
construction of the Roanoke City Jail Annex in accordance
with the contract documents as prepared by Hayes, Seay,
Mattern & Mattern, Inc., Architects, Engineers, Planners,
in the amount of $7,253,089 and 456 consecutive calendar
days. Establish a contingency amount of $366,225.
C. Appropriate $3,872,599 to the Jail Annex account number
008-052-9685-9003 from the following sources:
Virginia Department of Corrections
u.S. Marshall Service
General Fund CMERP
Excess VRS Premium
Contingency
Jail Recovered Cost
Total
$1,913,940
750,000
774,935
230,135
53,589
150,000
$3,872,599
This appropriation, in addition to the previous
appropriation of $5,271,452, provides for the total
project funding of $9,144,051.
D. Authorize the City Manaqer to enter into the appropriate
document with Allegheny Company, in form acceptable to
the City Attorney, to perform the necessary work adjacent
to and upon the Allegheny Company property as agreed to
in the attached letter.
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Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY JAIL ANNEX
Page 5
September 26, 1994
E. Reject the other bids received.
Respectfully
W
WRH/LBC/kh
Attachments:
Tabulation of Bids
Letter from S. Paul Posner
cc: City Attorney
Director of Finance
Director of Public Works
Director, Administration and Public Safety
City Sheriff
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
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TABULATION OF BIDS
ROANOKE CITY JAIL ANNEX
ROANOKE, VIRGINIA
Contractors submitting bids on September 7, 1994, at 4:00 p.m., to
D. D. Roupe, Manager, General Services.
Bidder Lump Sum
Avis Construction Company, $6,677,000 (a)
Inc.
J. M. Turner & Company, Inc. $7,324,500 (b)
Branch & Associates, Inc. $7,370,000
0(
White, S .
~e~~
Hayes, Seay, Mattern & Mattern
Architects, Engineers, Planners
Roanoke, Virginia
Office of City Engineer
Roanoke, Virginia
a. Avis Construction Company, Inc. submitted their bid documents
showing a mathematical error. The City Attorney ruled that he
could withdraw his bid in accordance with part (i) of Sll-54.A
of the Code of Virginia (1950), as amended.
b. By negotiation, J. M. Turner & Company, Inc. bid was reduced
by $71,411 to the sum of $7,253,089.
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S. PAUL POSNER
245 PARK AVENUE
NEW YORK. NY 10167
212 272-2054
FAX 212 599-0310
August 30, 1994
Mr. L. Bane Coburn
Engineer
City of Roanoke
Office of the City Engineer
Room 350, Municipal Building
215 Church Avenue, s.w.
Roanoke, VA 24011-1537
Re: 348 West Campbell Avenue
Roanoke. Virainia
Dear Mr. Coburn:
On the basis of your letter of August 11,
1994, my fax to you of August 18, 1994, and the letter,
dated August 22, 1994, from Eric W. Day, P.E., of
Richard L. Williams, Consulting Engineers, Inc., we
agree, insofar as our agreement is required, to permit
the work outlined in your August 11 letter, subject to
the agreement of the City of Roanoke to the following:
The City will indemnify Allegheny Company and
its partners and any successor owner and any
occupant of the building at 348 West Campbell
Avenue against any liability resulting from the
activities contemplated by your August 11 letter
and use of the parking spaces, including the legal
fees and other costs of defending against any
claims;
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Mr. L. Bane Coburn
-2-
August 30, 1994
The City will make good any damage to the
building and parking lot resulting from the
activities contemplated by your August 11 letter
and use of the parking spaces, and will be
responsible for cleanup;
At its expense, the City will build a cyclone
fence around the parking lot, with a locked gate
wide enough to accommodate cars and construction
vehicles, and will provide a key to us. If the
building is sold or leased before March 31, 1995,
the City will, at Allegheny's request, provide
parking spaces across the alley in lieu of spaces
that are unavailable because of the City's
activities.
If this is acceptable, please sign and return
the enclosed copy of this letter.
Very truly yours,
Allegheny Company
By /JfJJCL--
A partner
Accepted and agreed
The City of Roanoke
By
, 1994
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #166-373-374
Ralph K. Smith, President
Electric Railway Co., Inc.
2141 Patterson A venue
Roanoke, Virginia 24016
Dear Mr. Smith:
I am enclosing copy of Ordinance No. 32177-092694 authorizing and directing the
proper City officials to enter into a lease between the City of Roanoke and Electric
Railway Co., Inc., of property identified by Official Tax No. 4030305 and 4030306,
for use by the City of Roanoke for a one year term commencing October 1, 1994, and
terminating September 30, 1995, upon certain terms and conditions, for an annual
lease fee in the amount of $18,000.00. Ordinance No. 32177-092694 was adopted by
the Council of the City of Roanoke on first reading on Monday, September 12, 1994,
also adopted by the Council on second reading on Monday, September 26, 1994, and
will take effect ten days following the date of its second reading.
Sincerely,
7>(p, d: ~
Mary F. Parker, CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32177-092694.
AN ORDINANCE authorizing and directing the proper City officials to enter into a lease
between the City of Roanoke and Electric Railway Company, Inc., for use by the City of Roanoke
of certain premises located in the City, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City of Roanoke, in form approved by the City Attorney, with
the Electric Railway Company, Inc., or its successor in title, a lease of property identified by Official
Tax No. 4030305 and 4030306, for use by the City of Roanoke for a one year term commencing
October 1, 1994, and terminating September 30, 1995, as more particularly set forth in the report to
this Council dated September 12, 1994.
2. The annual lease fee for use of such property shall be $18,000.00.
3.. Such lease shall contain such other terms and conditions as are substantially similar
to the draft lease filed with the report to Council.
ATTEST:
City Clerk.
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Roanoke, Virginia
September 12, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: LEASE FOR PUBLIC SAFETY STORAGE
I. Backoround:
A.
Lease of storage
years. A change
place and has
accordance with
Railway Company,
space has been in effect for several
in the parties to the lease has taken
necessitated its renegotiation in
the attached letter from Electric
Inc.
B. Current lease will expire on September 30, 1994. New
lease needs to be in place as soon as possible.
II. Current Situation:
A. New lease, with an initial one (1) year term of
October I, 1994 through September 3D, 1995, to be
automatically extended on a year-to-year basis, with
provision for termination by either party with thirty
(30) days written notice and a lease fee of $18,000.00
per year, has been agreed upon. This equates to
approximately $0.75 per square foot per year and is
considered very competitive.
B. Lessee, the City, is obligated under the terms of this
lease to hold lessor (Electric Railway Company, Inc.)
and its associated or affiliated corporations, harmless
from any and all liability for loss or damage to the
property of lessee and any other property stored on
lessor's property by lessee, or any injury or loss of
life incurred by them or any other person or persons
using the property under the terms of the lease.
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Honorable Mayor and Members of City Council
LEASE FOR PUBLIC SAFETY STORAGE
Page 2
September 12, 1994
III.
Issues in order of importance are:
A. Need
B. Timinq
C. Cost to City
IV. Alternatives are:
A. Council authorize the appropriate City officials to
execute a one (1) year lease of property located
predominately on Official Tax Map #4030305, with a
small portion being on Official Tax Map #4030306, from
Electric Railway Company, Inc., with provision for
automatic extension of the lease term on a year-to-year
basis including the right to cancel the lease by either
party with sixty (60) days written notice, for an
annual lease fee of $18,000.00, payable in advance.
Said lease to be in a form approved by the City
Attorney.
1. Need by City for storage space is met.
2. Timinq to act quickly to retain storage facility
and to assure future continuation of lease is met.
3. Cost to Citv is $18,000.00 per year. Funds are
available in Federal Investigation Subsidy Grant
Fund account #035-050-3300-2150.
B. Council refuse to authorize the appropriate City
officials to execute a lease for storage space from
Electric Railway Company, Inc.
1. Need to retain and continue use of storage area is
not met.
2. Timing to act quickly to retain storage area is
not met.
3. Cost to City is the potentially higher cost of
finding and leasing similar facility.
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Honorable Mayor and Members of City Council
LEASE FOR PUBLIC SAFETY STORAGE
Page 3
September 12, 1994
V. Recommendation is that City Council authorize the
appropriate City officials to execute a lease for storage
space in accordance with Alternative "A".
Respectfully submitted,
w. (Lu /.La.J
W. Robert Herbert
City Manager
WRH/KBK/SEF/kh
Attachments
cc: City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Director of Public Safety
City Engineer
Chief of Police
,_11-.-.'- -.
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ELECTRIC R^ILW^Y COMP^NY
21~1 Patterson ^vellup.
Roanoke, V^ 2~016
,July 28. 19911
Roanoke City Police Department
309 3rd Street
Roanoke, VA 24016
Gentlemen:
^s you have recently been informed the property located at 316 Walnut ^venue
in which you leased from Appalachian Power Company has been ~old to Electric
Railway Company. This letter is official notice that your lease dated the
15th of November 1989 will be canceled as of the 1st of September 1994. It is
the desire of the present owner to negotiate a new lease with you for this
property. The deadline for negotiation and signing this new lease is the 31st
of August 1994. If negotiations for this lease are unsucessful it is presumed
that you will vacate the property by the 30th of September 1994. Please call
or write Ralph K. Smith, President of Electric Railway Company, 2141 Patterson
Avenue, Roanoke, Virginia 24016. Phone (703) 982-7000.'
sinc~y P" // /
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LESSEE:
City of Roanoke
309 3rd Street, S.W.
Roanoke, V A 24011
981-2711
LEASE FOR VEHICLE STORAGE
THIS AGREEMENT, made this 1 st day of October, 1994 between ELECTRIC
RAILWAY COMPANY, INC., hereinafter called the LESSOR, and CITY OF ROANOKE,
hereinafter called the LESSEE:
W -1- T -N-E-S-S-E- T-H
The said LESSOR does hereby lease and demise unto the said LESSEE, for a
term of one (1) year, commencing on the 1 st day of October, 1994, and fully
completed and ending on the 30th day of September, 1995, for a rental of Eighteen
Thousand ($18,000.00) DOLLARS per year, payable annually, in advance, during the
term of this lease, and during each year of said term as hereinafter mentioned the
following described property, viz:
The building, being the enclosed structure located predominately on
Official Tax Map No. 4030305, with a small portion being on Official Tax
Map No. 4030306, and unrestricted right of vehicular and pedestrian
access as noted on the attached sketch.
Together with the right of ingress and egress thereto and from, as the same is
now made, in, over, upon or through other lands of the Grantor of which said demised
premises form a part.
1
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COVENANTS OF LESSOR
And the LESSOR does hereby covenant with the LESSEE:
FIRST: That the LESSEE, so long as it shall pay the rent herein provided,
and perform and observe the several covenants herein contained, may peaceably hold
and enjoy said premises during said term, without any interruption by the LESSOR or
by any person lawfully claiming through the LESSOR.
SECOND: That the LESSOR will, during the said term, pay all taxes, rates
and charges whatsoever payable in respect of said demised premises.
THIRD: The LESSOR will, at all times during the said term, keep building
of which said demised premises form a part, in good and substantial repair and in
proper order and condition.
The LESSEE shall have the right to place therein any and all fixtures which may
be necessary or convenient in the conduct of its business and to remove the same
within a reasonable time after the termination of this lease.
FOURTH:
The LESSOR shall not provide any utilities such as heat, water and
lavatory facilities to said premises at any time during the said term, except existing
lights when needed.
COVENANTS OF LESSEE
The LESSEE does hereby lease said premises for the term herein mentioned and
covenants with the LESSOR:
2
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FIRST: That the LESSEE shall utilize said premises solely for the purpose
of storing vehicles or other items. LESSEE hereby releases the LESSOR from any and
all liability for loss or damage to the property being stored at said premises by the
LESSEE in accordance with Paragraph Seventh herein.
SECOND: That the LESSEE will, during said term, pay such rent, at the times
and in the manner aforesaid.
THIRD: The LESSEE will not do or suffer to be done any unlawful act in or
upon the said demised premises during the said term.
FOURTH:
LESSEE will permit LESSOR or the agent of LESSOR to enter at all
reasonable times to view the state and condition of said premises.
FIFTH: LESSEE will not assign or underlet said premises or any part
thereof without the previous consent, in writing, of the LESSOR.
SIXTH: The LESSEE will use reasonable care in the occupancy and use of
said premises; and, at the expiration or sooner termination of the said term, surrender
the same to the LESSOR in such state of good repair and condition as shall be
consistent with the due performance of the several covenants herein contained;
provided, however, that nothing herein shall be held or construed to require LESSEE
to reinstate or rebuild the whole or any part of said demised premises should the same
be damaged or partially or totally destroyed by fire or unavoidable casualty.
SEVENTH: The LESSEE hereby releases and agrees to indemnify and save
harmless the LESSOR, and its associated or affiliated corporations, from any and all
liability for loss or damage to the property of the LESSEE, and to the seized property
being stored in the premises and for any injury or loss of life incurred by them or by
any person or persons using the said premises under this lease or otherwise thereon
3
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by license or invitation of the LESSEE, and also for any damage to the property of any
such person or persons upon or using said premises.
PROVISOS
It is expressly understood and agreed that if the rent shall be in arrears for a
period of thirty (30) days after the same becomes due, or after and whenever there
shall be a breach of any of the covenants by the LESSEE herein contained, the
LESSOR may, thereupon, re-enter and take possession of said demised premises and
immediately terminate the term of this lease. And after and whenever there shall be
a breach of any of the covenants by the LESSOR herein contained, the LESSEE may,
thereupon, vacate said demised premises and immediately terminate the term of this
lease.
It is further understood that in case said demised premises or the building of
which the same form a part, shall, at any time, be destroyed or so damaged by fire
or unavoidable casualty as to render said premises unfit for occupancy or use by the
LESSEE, then the rent shall, until said premises shall have been rebuilt or reinstated
and made fit for such occupancy or use, be suspended and cease to be payable; or
these presents shall, at the election of either party hereto, thereby be terminated;
provided, however, that if either party shall elect to so terminate this lease such party
shall, within a period of not more than ten (10) days after the occurrence of such fire
or other disaster, give to the other party notice in writing of its intention so to do; or
if the LESSOR shall elect to rebuild or reinstate said premises it shall give the LESSEE
notice of its intention so to do in the manner and within the time just above provided
4
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in case of a termination of this lease; and, unless notified by the LESSEE as above
provided of its intention to terminate the lease, such work shall be done by the
LESSOR and said premises placed in proper condition for occupancy within a
reasonable time after the occurrence of such fire or casualty.
This lease is hereby made subject to all conditions, restrictions, exceptions, and
easements of record, and such other easements or such other encumbrances,
conditions and uses as an examination of the premises will reveal.
In the event of the termination of this lease prior to the expiration of said term,
as herein provided, neither party hereto shall thereafter be liable to the other, in any
manner, by reason of the execution hereof, provided that any liabilities incurred prior
to such termination shall not be affected thereby.
It is further understood and agreed that this lease shall be and remain in full
force and effect for a period of one (1) year from and after the 1 st day of October,
1994, and from year to year thereafter, provided, however, that either the LESSOR
or the LESSEE shall have the right to cancel this lease at any time, by the one giving
to the other party (60) days notice in writing of its election to cancel this lease, and
upon the giving of notice as aforesaid this lease shall forthwith terminate upon the
thirtieth (60th) day after the giving of such notice. In the event this lease is
terminated by the LESSOR as aforesaid. the LESSOR hereby agrees to refund to the
LESSEE that portion of the rental applying to the period beyond the date of
cancellation for which the rental has been paid.
5
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IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed in duplicate as of the day and year first above written.
Signed in the presence of:
ELECTRIC RAILWAY COMPANY, INC.
By
President
CITY OF ROANOKE (LESSEE)
By
Its
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,w" Room 456
Roanoke. Virginia 240 II
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 32194-092694 designating Mayor David A.
Bowers and Council Member Elizabeth T. Bowles, Voting Delegate and Alternate
Voting Delegate, respectively, for the Annual Business Session of the Virginia
Municipal League to be held in Norfolk, Virginia, on October 18, 1994, and
designating W. Robert Herbert, City Manager, as Staff Assistant for any meetings
of the Urban Section of the League. Resolution No. 32194-092694 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 26,
1994.
Sincerely,
~ '1 d. ;?~A
Mary F. Parker, CM2I~;:E
City Clerk
MFP: sm
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pc: The Honorable David A. Bowers, Mayor
The Honorable Elizabeth T. Bowles, Council Member, 3637 Grandview A venue,
N. W., Roanoke, Vi~ginia 24012
W. Robert Herbert, City Manager
'1!",,'_'~""'."'''' "'''''''''~'''"""""",,''
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32194-092694.
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the Virginia
Municipal League and designating a Staff Assistant for any meetings
of the Urban Section of the League.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. For the Annual Business Session of the Virginia Municipal
League to be held in Norfolk, Virginia, on October 18, 1994, the
Honorable David A. Bowers, Mayor, is hereby designated Voting
Delegate, and the Honorable Elizabeth T. Bowles is hereby
designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia
Municipal League to be held in conjunction with the League's 1994
Annual Conference, W. Robert Herbert, City Manager, shall be
designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any
forms required by the Virginia Municipal League for designation of
Voting Delegate, Alternate Voting Delegate and Staff Assistant and
to forward such forms to the League.
ATTEST:
City Clerk.
'......."'~~. -"
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CERTIFICA TION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Norfolk, Virginia
Tuesday, October 18, 1994
Voting Delegate:
Name The Honorable David A. Bowers
Title Mayor
Locali~ City of Roanoke
Alternate V oling Delegate:
N~ The Honorable Elizabeth T. Bowles
Title Council Member
Locali~ City of Roanoke
Certified by:
Name Mary F. Parker
Title City Clerk
Locali~ City of Roanoke
Return by October 7, 1994 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
A IT ACHMENT A
~,....wo~..~'.IOI. 01.1 '''---W1",
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ATTACHMENT C
NOTE: This fonn is to be returned by localities over 35,000 population. Please return by
October 7, 1994 to the VML.
URBAN SECfION
DELEGATES. ALTERNATIVES AND STAFF ASSISTANTS
LOCALITY City of Roanoke
(PLEASE TYPE)
INFORMATION SUPPLIED BY Mary F. Parker
TITLE City Cl erk
VOTING DELEGATE
NAME David A. Bowers
ADDRESS 215 Church Avenue, S. W.
TITLE
Mayor
TELEPHONE: BUSINESS 981-2444
HOME 427-4150
ALTERNATE VOTING DELEGATE
NAME El i zabeth T. Bowl es
ADDRESS 215 Church Avenue, S. W.
TELEPHONE: BUSINESS 981-2541
TITLE
Council Member
HOME 362-5081
STAFF ASSISTANT
NAME W. Robert Herbert
ADDRESS 215 Church Avenue, S. W.
TITLE
City Manager
TELEPHONE: BUSINESS 981-2333
HOME 989-7447
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.
OFFICERS
PRESI DENT
CHRISTIANSBURG
MANAGER
JOHN E. LEMLEY
PRESIDENT ELECT
SOUTH BOSTON
COUNCIL MEMBER
JOSEPHINE P. MARSHALL
VICE PRESIDENT
VIRGINIA BEACH MAYOR
MEYERA E. OSERNDORF
IMMEDIATE PAST PRESIDENT
MARTI NSVI LLE
COUNCIL MEMBER
LD. OAKES
EXECUTIVE DIRECTOR
R. MICHAEL AMYX
MAGAZINE
VIRGINIA TOWN & CITY
TH I RTEEN EAST FRAN KLI N
P,O, Box 12164
RICHMOND, VIRGINIA 23241
804/649-8471
FAX 804/343-3758
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LOCAL GOVERNMENTS WORKING TOGETHER SINCE 1905
\ R G I Iv I
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co '"
'to <0
('
I PAL
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,
TO:
Key Official
FROM:
R. Michael Amyx, Executive Director
DATE:
September 8, 1994
RE:
Section Voting Procedures
The city, town and urban sections of the Virginia Municipal League will meet
during the Annual Conference at 1:30 p.m. on Tuesday, October 18,1994.
Each section will select a chairperson and a vice chairperson. The chairpersons
will serve as members of the VML Executive Committee.
Each locality has one vote in the city and town sections. The urban section uses
a weighted voting procedure explained below.
Any locality that is a regular member of the Virginia Municipal League and that
has a population in excess of 35,000 is automatically a part of the urban section.
Each locality has one vote per 100,000 population rounded to the nearest
100,000. The vote is considered as the expression of the majority of the council
or board of supervisors of the locality. Population is based on the latest Center
for Public Service figures as shown on the back of this page.
The operating procedures of the urban section of the League require that each
locality appoint an official delegate, delegate alternate and staff assistant to the
urban section. The official delegate is the voting representative of their locality
on matters decided by the urban section. Please designate these officials on
Attachment C, which should be returned by October 7, 1994.
The chief elective officer of your locality will be the voting member if
Attachment C is not returned.
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URBAN SECTION
VOTES PER MEMBER
LOCALITY POPULA TION* VOTES
Alexandria 114,800 1
Arlington 175,400 2
Charlottesville 40,400 1
Chesapeake 164,000 2
ChesteIfield 225,100 2
Oanville 53,300 1
FaiIfax County 857,800 9
Hampton 136,300 1
Henrico 225,700 2
James City 37,200 1
Lynchburg 66,000 1
Newport News 177,500 2
NoIfolk 250,300 3
Petersburg 38,100 1
Portsmouth 103,800 1
Prince William 228,900 2
Richmond 201,100 2
Roanoke City 97,000 1
Roanoke County 80,700 1
Stafford County 64,700 1
Suffolk 53,100 1
Virginia Beach 409,900 4
TOTALS 41
*Center for Public Service, 1992
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OFFICERS
PRESI DENT
CHRISTIANSBURG
MANAGEH
JOHN E. LEMLEY
PRESIDENT ELECT
SOUTH BOSTON
COUNCIL MEMBER
JOSEPHINE P. MARSHALL
VICE PRESIDENT
VIRGlNIA BEACH MAYOR
MEYERA E. OSERNDORF
IMMEDIATE PAST PRESIDENT
MARTINSYILLE
COUNCIL MEMBER
L.D. OAKES
EXECUTIVE DIRECTOR
R. MICHAEL AMYX
MAGAZINE
VIRGINIA TOWN & CITY
THIRTEEN EAST FRANKLIN
P,Q, Box 12164
RICHMOND, VIRGINIA 23241
804/649-8471
FAX 804/343-3758
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LOCAL GOVERNMENTS WORKING TOGETHER SINCE 1905
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TO:
Key Officials
FROM:
R. Michael Amyx, Executive Director
DATE:
September 8, 1994
RE:
Certification of voting delegate and
alternate for VML Conference
Regarding the manner in which voting during the Business Session takes place,
Article IV, Section 6 of the League Constitution reads:
"Representatives. The mayor or board chainnan, as the case may be, of each
active member shall be deemed to be its official representative for the purpose
of voting upon matters considered by an annual or special meeting of the
League. In lieu of the mayor or board chairman, the governing body of a
member may designate another official of the member to vote on behalf of the
member. Such designation shall be in writing filed with the Executive Director
or such other person acting as Secretary of the meeting prior to any vote. In the
absence of the mayor or board chairman or other officers designated by the
governing body as above specified at a vote taking, a majority of the elected and
appointed officials present and registered at the meeting may file with the
Executive Director or Secretary of the meeting in writing designating one of the
member's officials present to vote in behalf of the member, and said filing to be
in advance of the taking of any vote in which such person casts a vote."
Voting may not be by proxy. Please complete the enclosed form (Attachment
A) to certify your locality's voting delegate during the Conference's Business
Meeting on Tuesday, October 18. This votin!; celtification does not exclude
others from your locality from participating in discussions during the Business
Session.
Please return Attachment A by October 7,1994 to the Virginia Municipal
League, P.O. Box 12164, Richmond, Virginia 23241. If you are not sure who
will be present at the Business Session, credentials may be certified at the
registration desk during the Conference.
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MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w.. Room 456
Roanoke. Virginia 24011
Telephone; (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 28, 1994
File #228-132
Donald J. Borut
Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D. C. 20004
Dear Mr. Borut:
I am enclosing copy of" Resolution No. 32195-092694 designating the Honorable
Elizabeth T. Bowles, Council Member and the Honorable Linda F. Wyatt, Council
Member, respectively, as Voting Delegate and Alternate Voting Delegate for the
Annual Business Meeting of the National League of Cities and any business meetings
in connection with said Conference to be held on December 1 - December 4, 1994, at
the 1994 Congress of Cities in MinneapOlis, Minnesota. Resolution No. 32195-092694
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 26, 1994.
Sincerely,
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Mary F. Parker, CMe1 A~E
City Clerk
MFP: sm
Enc.
pc: The Honorable Elizabeth T. Bowles, Council Member, 3637 Grandview Avenue,
N. W., Roanoke, Virginia 24012
The Honorable Linda F. Wyatt, Council Member, 2543 Round Top Road, N. W.,
Roanoke, Virginia 24012
Chairman, Credentials Committee, National League of Cities, 1301 Pennsylvania
Avenue, N. W., Washington, D. C. 20004
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 26th day of September, 1994.
No. 32195-092694.
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Meeting of the National
League of Cities.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. For the National League of Cities Conference to be held
on December 1 through 4, 1994, and any Business Meetings in
connection with such Conference, the Honorable Elizabeth T. Bowles,
is hereby designated Voting Delegate, and The Honorable Linda F.
Wyatt is hereby designated Alternate Voting Delegate.
2. Mary F. Parker, City Clerk, is directed to take any
action required by the National League of Cities with respect to
certification of the City's official Voting Delegate and Alternate
Voting Delegate.
ATTEST:
City Clerk.
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National
Leagu~, IT Y
of
Cities
[' E C IT3(Y(Rennsylvania Avenue NW,
Washington, D,C,
20004
(202) 626-3000
Fax: (202) 626-3043
Officers
President
Sharpe James
Mayor, Newark, New Jetsey
August 5, 1994
'l',,',
FIrSt Vice President
Carolyn Long Banks
Councilwoman-at-Large, Atlanta, Georgia
Second Vice' President
Hal Conklin
Mayor, Santa Barbara, Cal~ornia
MEMORANDUM
Immediate Past President
Glenda E. Hood
Mayor, Ortando, Florida
To:
City Clerks of Direct Member Cities
Executive Director
Donald J, Borut
From:
Donald J. Borut, Executive Direc 0
~
Subject:
Designation of Voting and Alter te Voting Delegates,
Annual Congress of Cities, December 1-4, 1994, Minneapolis, Minnesota
DUE OCTOBER 10
The National League of Cities' Annual Business Meeting will be held Sunday, December 4,
1994 at the Congress of Cities in Minneapolis, Minnesota. Under the Bylaws of the National
League of Cities, each direct member city is entitled to cast from one to 20 votes, depending
upon the city's population, through its designated voting delegate at the Annual Business
Meeting. The table on the reverse side of this memorandum shows the breakdown of votes
by gopulation categories.
To be eligible to cast the city's vote(s), each voting delegate and alternate voting delegate
must be designated by the city using the attached form which will be forwarded to NLC' s
Credentials Committee. NLC's Bylaws expressly prohibit voting by proxy. Thus, the
designated voting delegates must be present at the Annual Business Meeting to cast the city's
vote or votes.
To enable us to get your credentials in order and to provide your voting delegates with
proposed National Municipal Policy amendments and proposed Resolutions prior to the
Congress of Cities, we ask that you return the IVORY copy of the completed form to NLC
on or before October 10, 1994. A pre-addressed envelope is attached. Upon receipt of
these names, NLC will send each voting and alternate voting delegate a set of instructions on
registration and rules governing the conduct of the Annual Business Meeting.
To assist your state municipal league in selecting delegates to cast votes on behalf of the state
municipal league, please forward the BLUE copy of the credential form to your state league
office and keep the WHITE copy for your records.
If you have any questions, please contact Lesley-Ann Rennie at (202) 626-3020.
Past Presidents: Sidney Barthelemy, Mayor, New Orleans, LouIsiana. Ferd Harrison, Mayor, Scotland Neck. North Carolina. Cathy Reynolds, Councilwoman~at~Large, Denver, Colorado.
Directors: Lucy T. Allen, Mayor, Louisburg, North Carolina. Ann Azari, Mayor, Fort Collins, Colorado. lock Beachum, Sr., Councilman, Youngstown. Ohio. Don Benninghoven, Executive
Director, League of California Cities. Jimmy Burke, Mayor, Deer Park, Texas. Anthony Capizzi, City Commissioner. Dayton, Ohio. Carl Classen, Executive Director, Wyoming Association of
Municipalities. E. W. Cromartie, II, Councilman. Columbia, South Carolina. Charles A. DeVaney, Mayor. Augusta, Georgia. John Divine, Commissioner. Salina, Kansas. William Evers,
Mayor, Bradenton, Florida' Martin Gipson, Alderman, North Little Rock, Arkansas' Robert R. Jefferson, Councilmember, Lexington, Kentucky' Steven E, Jeffrey, Executive Director,
Vermont League ot Cities and Towns' Walter F, Kelly, Town Council PreSident, Fishers, Indiana' Abbe Land, Mayor Pro Te11, West Hollywood, California' Gregory Lashutka, Mayor,
Columbus, Ohio. Sheila Jackson Lee, Councilmember-at-Large, Houston, Texas. Ilene Lieberman, Mayor, Lauderhill, Flonda . Sylvia L. Lovely, Executive Director, Kentucky League of
Cities. Millie Macleod, Council Member, Moorhead, Minnesota. Maryann Mahaffey, City Council President, Detroit, Michigan. Thomas M. Menino, Mayor, Boston, Massachusetts.
Thomas F, Morales, Jr" Vice Mayor, Avondale, Arizona' J, Ed Morgan, Mayor, Hattiesburg, MIssIssippi' Kathryn Nack, Vice Mayor, Pasadena, California' James p, Nix, Mayor, Fairhope,
Alabama' Mary Pinkett, Council Member, New York, New York, Sharon Priest, City Director, Little Rock, Arkansas' Carolyn Ratto, Council Member, Turlock, Calitornla . Bill Revell, Mayor,
Dyersburg, Tennessee. L. Lynn Rex, Executive Director, League of Nebraska Municipalities. Alicia M. Sanchez, Councilmember. Port Huron, Michigan. Raymond C. Sittig, Executive
Director, FlOrida League of Cities' Woodrow Stanley, Mayor, Flint. Michigan' Frank Sturzt, Executive Director. Texas Municipal League' Dan Thompson, Executive Director, League of
Wisconsin Municipalities. Max W. Wells, Councilmember, Dallas, Texas. Jim W. White, Councilmember, Kent, Washington. Jack B. Williams, Mayor, Franklin Park. Illinois
Recycled Paper
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NATIONAL LEAGUE OF CITIES
ANNUAL CONGRESS OF CITIES
Number of Votes - Direct Member Cities
Article IV, Section 2 of NLC's Bylaws specifies as follows the number of votes which each
member city of the National League of Cities is entitled to cast at the Annual Congress of
Cities:
..................................... .... ... ......................,... ....... ......... . . ..-...........................
................................................... ...................................... .. ...............................
................................................... ....................................... .............................
......... ................. ....... ..... .'....... . . .......................................... .. ............... ... ................................................................................ ........................................ ... ...
:::I'~~;I,:':lm.~m~~i';,(;piF::!22g:':f,~lm),!:.!::::"'::::.."",:::))!::NlJMllER::OFtNfOTESrf:.
Under 50,000 1 vote
50,000 - 99,999
100,000 - 199,999
200,000 - 299,999
300,000 - 399,999
400,000 - 499,999
500,000 - 599,000
600,000 - 699,000
700,000 - 799,000
800,000 - 899,000
900,000 and above
2 votes
4 votes
6 votes
8 votes
10 votes
12 votes
14 votes
16 votes
18 votes
20 votes
Note: Member cities are required by the Bylaws to cast unanimous votes.
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Roanoke City Council -- Roanoke City Planning Commission
Joint Informal Session
September 26, 1994
12:00 noon
Social Services Conference Room 306
AGENDA
1. Call to Order.
2. Roll Call of City Council Members.
3. Roll Call of City Planning Commission Members.
4. Statement of Purpose. Mayor Bowers and Chairperson Price.
5. Comments by the Chair and Members of the City Planning Commission.
6. Comments by the Mayor and Members of City Council.
7. Other remarks.
8. Adjournment.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S,W" Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
DA VID A. BOWERS
Mayor
September 22, 1994
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to your telephone conversations with the City Clerk, the Members of the
Roanoke City Council will hold a joint informal luncheon meeting with the Members
of the Roanoke City Planning Commission on Monday, September 26 at 12: 00 noon,
in the Social Services Conference Room, Room 306, Municipal North. The purpose
of the meeting will be to discuss matters of mutual interest and concern.
Lunch will be served at 12: 00 noon and the informal meeting will convene immediately
thereafter.
Best personal regards.
S):
David A. Bowers
Mayor
DAB: sm
pc: W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
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CITY OF lROANOKE'r~
OFFICE OF THE MAYOR
215 Church Aveque"\S,\\,,, Ro~A52
Roanoke, VirglMa 24011-1594
Telephone: (703) 981-2444
DAVID A. BOWERS
Mayor
September 22, 1994
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to your telephone conversations with the City Clerk, the Members of the
Roanoke City Council will hold a joint informal luncheon meeting with the Members
of the Roanoke City Planning Commission on Monday, September 26 at 12: 00 noon,
in the Social Services Conference Room, Room 306, Municipal North. The purpose
of the meeting will be to discuss matters of mutual interest and concern.
Lunch will be served at 12: 00 noon and the informal meeting will convene immediately
thereafter.
Best personal regards.
Sincerely,
$:
David A. Bowers
Mayor
DAB: sm
pc: W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
i/Mary F. Parker, City Clerk
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
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1993 ANNUAL REPORT
ROANOKE CITY PLANNING COMMISSION
Roanoke, Virginia
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TABLE OF CONTENTS
I. Introduction
II. Why Plan?
III. Why Have a Planning Commission?
IV. Powers and Duties
V. Planning Commission Membership/
Attendance 1993
VI. Planning Commission Standing
Subcommittees
VII. Summary of Activities/Projects 1993
VIII. Planning Commission Goals 1994
IX. Recommendations to City Council
X. Summary of Development Activities 1991-93
Appendix 1 - 1993 Adopted Amendments to the
Zoning Ordinance
Appendix 2 - 1993 Rezoning Docket
Appendix 3 - ,1993 Street/Alley Closure Docket
Appendix 4 - 1993 Status of Subcommittee Assignments
PAGE
1
1
1
2
3
4
5
7
7
9
A-I
A-2
A-4
A-5
..
I.
INTRODUCTION
Throughout its history, Roanoke has had a strong tradition of civic involvement in
the planning process. The City's Planning Commission, consisting of citizen volunteers
appointed by City Council, has played an important role in this citizen participation process.
The role of the Planning Commission has, however, changed through time. The
Planning Commission is no longer the only official body responsible for advising City
Council on matters which affect the City's future growth and development. Over the years,
City Council has delegated authority for planning responsibilities such as capital budgeting,
project planning, and implementation of departmental functions to the City administration.
In addition, City Council has delegated planning responsibility for special functions such as
education or housing redevelopment to other Council-appointed bodies.
II.
WHY PLAN?
The primary reason why a community shall plan is to prepare for and cope with
change. Change is inevitable and whether it is a positive or negative force in a community
may depend upon the planning activities carried out in the community.
Planning is a necessity if a community wants to have any control over its future. In
the absence of monitoring or guidance, change will occur haphazardly without any
assessment being made of its impact on the whole community.
Finally, the planning process provides citizens with an opportunity to participate in
decisions which affect the quality of their lives. Citizens will also have more commitment
to decisions in which they have had a part.
III. WHY HAVE A PLANNING COMMISSION?
Every community in Virginia is required to have formed a planning commission by
July 1, 1976. Roanoke's planning commission was established in 1946, making it one of the
oldest such bodies in the state. The primary purpose of the commission is to advise and
assist City Council in promoting the orderly development of the City. Consequently, the
planning commIssion has primary responsibility for developing the plans and ordinances
necessary to guide future growth. The Commission also provides the following important
functions.
. SelVes as a sounding board for City Council in matters related to development
issues.
. SelVes as a catalyst by presenting new ideas and calling attention to
community problems or areas where policy direction is needed.
. SelVes as a liaison between citizens and City Council.
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Evaluates the long-range impact of governmental actions.
.
Encourages reasonable and consistent City planning.
IV.
POWERS AND DUTIES
General powers and duties of the Planning Commission are specified in Section 15.1-
444 of the Virginia Code. The most important of these responsibilities are summarized
below, with the corresponding Code references:
The Planning Commission shall:
. Make recommendations on an annual report to City Council concerning the
operation of the Commission and the status of planning within the City (15.1-
444).
. Prepare a comprehensive plan for the physical development of the City (15.1-
446). The City's current comprehensive plan, entitled Roanoke Vision. was
adopted by City Council in April, 1986. Following adoption, State law (15.1-
456) mandates that the plan ". . . shall control the general or approximate
location, character and extent of each feature shown on the plan. Thereafter,
no street, park or other public area, public building or public structure, public
utility facility or public seIVice corporation facility other than railroad facility,
whether publicly or privately owned, shall be constructed, established or
authorized, unless and until the general or approximate location, character,
and extent thereof has been submitted to and approved by the local
commission as being substantially in accord with the adopted comprehensive
plan or part thereof."
. Recommend methods of implementing the City's comprehensive plan (15.1-
447).
. Prepare amendments to comprehensive plan at Council's request (15.1-453).
. Review comprehensive plan and update if necessary at least once every five
years (15.1-454).
. Prepare and recommend subdivision regulations (15.1-470).
. Make recommendations to City Council on street/alley closure requests (30-
14).
. Make recommendations to City Council on proposed amendments to zoning
ordinance/map (30-691).
. Review and approve selected site plans (36-577).
-2-
v.
"
. Make recommendations to the appropriate public officials, programs for
public structures and improvements and for the financing thereof and make
recommendations to City Council (36-619(c)),
. Consider and make recommendations to City Council regarding all requests
for revocable licenses to erect marquees over public ways (36-619(e)).
The Planning Commission may:
.
Prepare an official map (15.1-458).
.
Or at the direction of City Council shall, prepare a capital improvement
program (15.1-464).
.
Review preliminary subdivision plats (15.1-475).
.
Or at the direction of City Council shall, prepare a zoning ordinance (15.1-
493).
.
Make recommendations on street name changes at City Manager's request
(30-34).
.
Control, preselVe and care for all historical landmarks now owoed or acquired
by the City (36.1-619).
.
Make suggestions concerning the design of bridges, viaducts, street fixtures
and other public structures (36.1-619).
,PLANNING COMMISSION MEMBERSHIP/ ATIENDANCE 1993
The Planning Commission consists of seven members appointed by City Council.
Terms are staggered and individual appointments are made for four years. Planning
Commission members must live within the City and at least half of the membership is
required to be freeholders. The current members of the Commission and staff are as
follows:
-3-
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ORIGINAL TERM #OF
COMMISSIONER APPOINTMENT EXPIRATION ABSENCES.
Paul C. Buford, Jr.
Vice Chairman 12/26/78 12/31/94 1
John P. Bradshaw, Jr. 12/26/72 12/31/96 2
Gilbert E. Butler 5/19/93 12/31/94 0
Carolyn H. Coles 4/13/93 12/31/96 3
Barbara N. Duerk 1/4/93 12/31/96 1
John B. Ferguson 11/30/90 resigned May, '93 0
Richard L. Jones 1/22/85 12131196 1
Charles A. Price, Jr.
Chairman 11/5/79 12/31/94 3
*14 regular meetings were held in 1993.
PLANNING COMMISSION STAFF
John R. Marlles, Agent
Martha P. Franklin, Secretary
VI. PLANNING COMMISSION STANDING SUBCOMMITIEES
AND SPECIAL PROJECT COMMITIEES
During the past calendar year, members of the Planning Commission selVed on a
number of Planning Commission subcommittees as well as other committees studying
various City projects. A listing of those committees, with membership, is set out below.
Status of subcommittee assignments is included in Appendix 6.
Plannine Commission Standine Subcommittees:
Ordinance/Names Subcommittee:
John P. Bradshaw, Jr., Chairman
Richard L. Jones
John B. Ferguson
Charles A. Price, Jr. (ex-officio)
Transportation Subcommittee
Richard L. Jones, Chairman
Carolyn H. Coles
Barbara N. Duerk
Charles A. Price, Jr., (ex-officio)
Long-Range Planning Subcommittee:
Paul C. Buford, Jr., Chairman
John P. Bradshaw, Jr.
Barbara N. Duerk
Charles A. Price, Jr. (ex-officio)
Community Development Subcommittee
Paul C. Buford, Jr., Chairman
Carolyn H. Coles
John B. Ferguson
Charles A. Price, Jr. (ex-officio)
-4-
VII.
SUMMARY OF ACfMTIES/PROJECfS - 1993
...
. Long-Range Planning - In 1993, the Planning Commission and staff from the
Department of Planning and Community Development began the process of
updating Roanoke Vision, the City's official comprehensive plan, adopted by
City Council in 1986. Commission members participated in City Council's
long- range planning retreat, the Vision '93 Community Forum held at the
Roanoke Civic Center and 4 community workshops conducted as part of the
public input phase of this ongoing comprehensive planning process.
. Transportation Planning - Representatives from the Planning Commission
actively participated in the preparation of the City's Thoroughfare Plan, which
was adopted by City Council in January, 1994. The Planning Commission also
reviewed 6 applications submitted by groups and organizations for funding
under the Intermodal Surface Transportation Efficiency Act (ISTEA),
administered by the Virginia Department of Transportation. The Planning
Commission also recommended that whenever streets are repaved or widened
within the City, the appropriate City department consider the needs of
bicyclists and other alternative modes of transportation.
. Housing Planning - The Planning Commission's Community Development
Subcommittee assisted in the preparation of the City's Comprehensive
Housing Affordability Strategy (CHAS) 1993-98 and FY 93 Annual Plan
adopted by City Council in December, 1993. The CHAS presents strategies
for addressing the housing needs for low- and moderate-income individuals
residing in the City.
. Special Area PlanninB - Representatives of the Planning Commission also
participated on special project committees appointed to provide direction and
input in the preparation of special area plans for Mill Mountain and Tinker
Creek corridor.
. Solid Waste Planning - In 1993, the new Regional Solid Waste Transfer
Station was completed. In 1992, the City received an Achievement Award
from the Virginia Municipal League for the citizen participation process used
by the Planning Commission in selecting the site for the facility.
. Regional Planning - The Planning Commission's Agent selVed as one of the
City's representatives on the Fifth Planning District Commission. A member
of the Planning Commission and the Commission's Agent also participated in
a regional study of the Roanoke River which was initiated jointly by the
Roanoke City and Roanoke County Planning Commissions in 1987. The
recommendations of the study team outlined in their report entitled The
Roanoke River Corridor - Managing a Strategic Resource will be considered
by the full Commission during the upcoming year.
-5-
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.
Revised Land Development Regulations - In 1993, the Ordinance/Names
Subcommittee reviewed 13 proposed zoning ordinance amendments to the
City's zoning ordinance, all of which were eventually recommended for
approval by the full Commission and adopted by City Council. Additional
amendments are currently being drafted by staff. A complete listing of zoning
ordinance amendments recommended by the Planning Commission and
adopted by City Council is included in the appendix to this report. Work
continued on the process of updating the City's Subdivision Ordinance which
was last updated in 1968. The Subcommittee was assisted in this effort by an
advisory committee consisting of representatives from the development
community.
. Rezoning/Street and Alley Oosure Requests - The Planning Commission
considers requests for rezonings and street and alley closures at their monthly
meeting held on the first Wednesday of the month. During 1993, the
Commission reviewed 16 rezoning requests and 15 street and alley closure
requests. A complete listing of rezoning/street and alley closure petitions
considered by the Commission is included in the appendix to this report.
. Site Plan Review ~ Under a provision of the City's zoning ordinance, the
Planning Commission has responsibility for reviewing selected site plans. In
1993, the Commission reviewed and approved 4 comprehensive development
plans.
. Coordination of Land Development Boards - One member of the Planning
Commission selVed on the City's Architectural Review Board. The
Commission's staff also provides assistance to the City's Board of Zoning
Appeals and the Architec~ural Review Board.
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VIII. PLANNING COMMISSION GOALS FOR 1994
IX.
....
The following items represent the Planning Commission's goals for 1994:
1.
Identify recommendations to pro-actively enforce the City's zoning ordinance,
by May 15, 1994.
2.
Complete the comprehensive update to the City's subdivision ordinance, by
June 30, 1994.
3.
Review the recommendations outlined in the the report entitled The Roanoke
River Corridor - Managing a Strategic Resource and make recommendations
to City Council, if appropriate, by July 30, 1994.
4.
Complete the process of updating Roanoke Vision, the City's adopted
comprehensive plan, by August 31, 1994.
5.
Complete at least one, and begin another, neighborhood plan, by September
30, 1994.
6.
Complete the process of updating the City's sign regulations, by November 30,
1994.
7.
Assist in preparation of the City's Comprehensive Housing Affordability
Strategy (CHAS) Annual Plan update by December 31, 1994.
8.
Assist the Fifth Planning District Commission and VDOT with the update to
the Bikeway element of the Roanoke Valley Area Long- Range Transportation
Plan, by March 31, 1995.
9.
Prepare a position paper addressing the visual appearance of the City, by
September 30, 1994.
RECOMMENDATIONS TO CITY COUNCIL
.
Additional staff persons are needed in the City's Department of Planning and
Community Development to undertake long-range planning activities and
adequately enforce the City's land development regulations.
.
The Planning Commission should continue to serve as a sounding board for
City Council on both short-term and long-range development issues.
.
The role of the Planning Commission in the City's planning process should be
to coordinate the City's ongoing comprehensive planning efforts. The
Planning Commission, through its subcommittee structure, should continue to
be involved in City-sponsored planning efforts.
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.
The Planning Commission should selVe as a catalyst for City Council and the
City administration by calling attention to community development issues or
areas where policy direction is needed.
. The Planning Commission should continue to assume primary responsibility
for developing the plans and ordinances necessary to guide future growth.
. Communication between the Planning Commission, City Council, the City
administration and the City's other major boards and Commissions with
responsibility for future planning would be enhanced by the scheduling of a
joint meeting on an annual basis.
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x.
SUMMARY OF DEVELOPMENT ACTMTIES/1991-93
REZONINGS < 1993 1992 1991
.', .'
Petitions Filed 16 11 19
Petitions Approved by Council
with proffered conditions 13 10 16
without proffered conditions 2 0 1
Petitions Denied by Council 0 0 0
Petitions Withdrawn by Applicant 2 1 2
Petitions Pending Council's Decision 0 0 0
,..". "
STREET AND . ALLEY "CLOSU.R:ES, ,< ,'."'.
Petitions Filed 14 7 10
Petitions Approved by Council 14 4 10
Petitions Denied by Council 0 0 0
Petitions Withdrawn by Applicant 0 2 0
Petitioners Awaiting Council's Decision 0 0 0
Petitions Continued by Planning Commission 0 0 0
Files Closed 0 0 0
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APPENDIX
1993 ADOPTED AMENDMENTS TO THE ZONING ORDINANCE
1. Section 36.1-108. Special exception uses. - Medical office
2. Section 36.1-270. Pennitted uses. - Public police facilities
3. Section 36.1-36I. Flood plain management regulatons; definitions. - Base Flood
Elevation
4. Section 36.1-362. Establishment of flood plain areas.
5. Section 36.1-363. Application.
6. Section 36.1-364. Flood plain development regulations.
7. Section 36.1-365. Pennitted uses.
8. Section 36.1-366. Special exception uses.
9. Section 36.1-367. Design criteria for public utilities and facilities.
10. Section 36.1-368. Existing structures in the flood plain.
II. Section 36.1-369. Variances.
12. Section 36.1-370. Procedure for variances and special exception uses in floodways.
13. Section 36.1-37I. Abrogation and greater restrictions.
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j 1993 REZONING DOCKET
J -
if
i
I -
93-00 John T. Davis, Jr. LM RM-l Conditional 209 Ninth Street, NW .086:t 12/2/92 Approval 1/ 11/93 Approval
- - - - -
93-002 Whitescarver-Rodes & Associates Change in Conditions Frontage Road, N.W. 1.276:t 1/6/93 Approval 2/8/93 Approval
-
93-003 H&C Pannership RY Properties LM C-2 Conditional Salem Turnpike, N.W. 5.75:t 4/7/93 Withdrawn by Petitioner - 4/14/93
93-Q04 District Investigations Change in Conditions 2311 Sanford Avenue, S.W. 12/2/92 Denial of 2/8/93 Referred
I request back to PC
>
'" RM-l C-2 Conditional 4/7/93 Approval 5/10/93 Approval
I -
93-005 HASI Partnership Change in Conditions 3342 Melrose Avenue, N.W. 3.024 4/7/93 Approval 5/10/93 Approval
-
93-006 H&C Partnership LM C-2 Conditional Salem Turnpike, N.W. 5/5/93 Approval 5/10/93 Approval
-
93-007 Dr. Guy B. Merritt RM-l CN Conditional 2001 Memorial Avenue, S.W. 1/3/93 Denial 2/8/93 Referred
back to PC
Withdrawn
- 6/9/93
-
93-008 Robert John King C-l C-2 Conditional Shenandoah Avenue, N.W. .364 5/5/93 Approval 6/14/93 Approval
-
93-009 LKA Enterprises, Inc. RM-l C-2 Conditional Angell Avenue, N.W. .855 7/7/93 Approval 8/9/93 Approval
-
93-010 Estate of Grace Short Siler RM-l C-2 Conditional Gus Nicks Boulevard, N.E. 1. 007 7/7/93 Approval 8/9/93 Approval
-
93-011 Roanoke Redevelopment and Housing HM LM Hollins Road, N.E. 9.75 7/7/93 Approval 8/8/93 Approval
Authority
- - -
93-012 Offutt! Amos, Inc. RM-l LM Conditional Fairmont Place, Hollins, 3.25 8/4/93 Approval 9/13/93 Approval
Pocahontas, NE
93-013 Southern Classic Soft Cloth Auto LM C-2 Conditional Hollins and Orange, N,E. 1.5 9/1/93 Approval 10/11/93 Approval
Wash
93-014 Sandra G. Layman Change in Conditions_ 5121 Airport Road, N.W. Withdrawn by Petitioner - 12/6/93
93-015 Berglund Chevrolet, Inc. RM-1 C-2 Maddock and Noble, N. W. 10/6/93 Approval 12/13/93 Approval
93-016 J. H. Heafner Co., NationsBank, C-2 LM Conditional Thirlane Road, N, W. 9.9 3/3/93 Approval 12/13/93 Approval
Jarrett, et als
93-017 Brabham Petroleum HM C-2 Conditional 752 Orange Avenue, N.E. Continued at request of Petitioner's attorney
)
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1993 Street and Alley Closure Docket
. ,... ...... ,..,......., ...... ..... _~lt_II.I!
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:.:.:':.: :':':.:.:.:-: ........:...:.:..... ......,.,;.:.:.:.' :-:-:.:.:.:.:.:.:.;.:.:-:-:-:-:-:-:
.... ....., ,..........., .. .................
::::~:~:;. ;::;::::::::.:.::;.::=::;:::::::::,:r;:;:. ,,~r:: :.:.:::;:;: ::f=;:;::;::;=?::;::;:;:;::::
,;,;.::;,;,:.:.;.;,:.:';':';';':';"::::::::".:::..:.:';"::",::::::::::::::::::::;:::::::::::::::.::':-:';'y,.,',
. . , . . . , . - , . . . . . , , , . . , . , , . . . . . . i
I 93-001 Billy F. Richards 12' alley perpendicular to Buena Vista 12/2/92 Approval 1/11/93 Approval
I Blvd., SE
-
93-002 Berglund Chevrolet 425' portion of Maddock Avenue, NW 1/6/93 Approval 2/8/93 Approval
93-003 E. C. Pace, III Friar Tuck Road and pt. Woodcliff Road, 1/6/93 Approval 2/8/93 Approval
SE
93-004 St. John's Episcopal Church of alley between Jefferson and First, SW 1/6/93 Approval 2/8/93 Approval
Roanoke
i
93-005 Berglund Chevrolet 50' portion of Maddock Avenue, NW 3/3/93 Approval 4/12/93 Approval ~
I Nancy Cross 672' portion of Barns Avenue, NW 12/2/92 Approval 4/12/93 Approval
> 93-006
~ i
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93-007 22 Luck Avenue, Inc. 10' wide alley extending in southerly 4/7/93 Approval 5/10/93 Approval
direction from Luck Avenue, SW
- ,
93-008 Akzo Coatings, Inc. 265' portion of Burks Street, SW 6/2/93 Approval 7/12/93 Approval
-
93 -()()9 Fellowship Baptist Church alley extending northerly from Murray 7/7/93 Approval 8/9/93 Approval
Avenue, SE !
- .
93-010 Offutt/Amos, Inc. Fairmont Place, NE and two 10' alleys 8/4/93 Approval 9/13/93 Approval ~
.
- i
93-011 Appalachian Power Co. portion of old Hollins Road, NE 9/1/93 Approval 10/11/93 Approval ~
-
93-012 Southern Classic Soft Auto Wash circular 10' wide alley in Fairmont Place, 9/1/93 Approval 10/11/93 Approval
NE
-
93-013 Appalachian Power Co. 10' wide alley lying west of 1st Street, 10/6/93 Approval 11/8/93 Approval
between Franklin and Day, SW
-
93-014 Berglund Chevrolet 100' portion of Maddock Avenue, NW 10/6/93 Approval 12/13/93 Approval
-
93-015 Richard A. Newcomb alley running from Centre to Shenandoah, 11/3/93 Approval 12/13/93 Approval
between 21st and 22nd, NW,; 275' alley
perpendicular to alley described above
ROANOKE CITY PLANNING COMMISSION
STATUS OF SUBCOMMITIEE ASSIGNMENTS
1993 SUMMARY
STATUS
PROJECf
STANDING SUBCOMMITfEENAME
Long-Range Planning Retreat
(9193)
uncil
Roanoke Vision Update
Long-Range Planning Subcommittee
Phase I - Land Use (7/93)
Phase II - Transportation (4194)
Draft Plan (est. 6194)
Extension Corridor Study
Peters Creek
Inventory and Recommendations (6/90)
Plan Recommendations (6193)
Plan Adoption (est. 5194)
Roanoke River Corridor Study
Flood Plain Amendments 1(1192)
Flood Plain Amendments II (10193)
Medical Office in RM-l Districts (5193)
Public Police Facilities in HM Districts
(8193)
Zoning Ordinance Amendments I
Ordinance/Names Subcommittee
:P-
I
\Jl
First Draft (10/92)
Second Draft (11193)
Final Draft (est. 6194)
Subdivision Ordinance Update
City Council Approval (1194)
City Council Approval (3193)
Roanoke City Thoroughfare Plan
applications
Review of ISTEA
Transportation/UtilitieslF acilities Subcommitte
City Council Approval (12/93)
Comprehensive Housing Affordability
Stratey (CRAS) 93-98
Community Development Subcommittee
~
City Council Approval (12/93)
General Assembly Approval of Charter
Amendment (3193)
Draft Design Overlay District (11/93)
Draft Infill Design Guidelines (2/94)
Plan
Infill Design Strategy
Annual
FY'93