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Council Actions 11-14-94
MCCADDEN 32240 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL November 14, 1994 10:00 a.m. AGENDA FOR THE CO UNCIL Call to Order- Roll Call. All Present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: The regular meeting of the Greater Roanoke Transit Company Board of Directors has been cancelled. Public hearings will be conducted during the 7:00 p.m. session of City Council. The Mayor presented a Crystal Star to Ms. Danice Hunt, winner of the Miss Virginia Senior Citizen Pageant, and first runner-up and talent winner in the Miss America Senior Citizen Pageant which was held in Joliet, Illinois on October 3 - 9, 1994. File #80 Presentation by Allstate Insurance Company of a check in the amount of $1,200.00 for the Roanoke Valley Crime Line. Jim Plotts, Regional Vice- President of Roanoke Operations Center. File #5-80 Adopted Resolution No. 32240-111494 endorsing the concept of creation of a Small Business Incubator in the City and requesting funding for such Incubator from the Commonwealth of Virginia. (7-0) File g99-137-178-360-450 e CONSENT AGENDA (APPROVED 7-0) ALL MATrERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the special meeting of Council held on Tuesday, July 5, 1994; the regular meeting of Council held on Monday, August 8, 1994; the joint meeting of Council and the Roanoke Redevelopment and Housing Authority Board of Commissioners held on Monday, August 8, 1994; and the regular meeting of Council held on Monday, August 22, 1994. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. 2 C-2 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #110--132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-3 A communication from Mayor David A. Bowers recommending that the City Planning Commission and the Roanoke City School Board be encouraged to meet with their respective counterparts in Roanoke County to discuss future joint needs of the community. RECOMMENDED ACTION: File g2~67 Refer to the City Planning Commission and the Roanoke City School Board for further discussion. C-4 Minutes of the meeting of the Audit Committee of Roanoke City Council held on Monday, October 24, 1994. RECOMMENDED ACTION: Receive and file. File #110-300 C-5 A report of the City Manager with regard to personnel lapse for the first quarter of fiscal year 1994-95. RECOMMENDED ACTION: Receive and file. File g60-202 C-6 A communication from M. Wendy O'Neil tendering her resignation as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners. 3 RECOMMENDED ACTION: File//15-110-178 Accept the resignation with regret and receive and file the communication. C-7 A communication from Alton B. Prillaman, Secretary, Roanoke City Electoral Board, transmitting a certified copy of the abstract of votes cast in the General and Special Election held in the City of Roanoke on November 8, 1994. RECOMMENDED ACTION: Receive and file. File//40 C-8 Qualification of the following: Harry F. Collins, Sr., as a member of the Board of Building Code Appeals for a term of five years ending September 30, 1999; File #15-32-110 Acree Hayes, Chauncey L. Logan and Robert K. Bengtson as members of the City of Roanoke Transportation Safety Commission for terms of four years each, ending October 31, 1998; File #15-20-110 Lular R. Lucky as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 19, 1997; and File #15-110-488 W. Bolling Izard as a Director of the Industrial Development Authority of the City of Roanoke for a term of four years commencing October 21, 1994, and expiring October 20, 1998. File #15-110-207 RECOMMENDED ACTION: Receive and file. 4 REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: ae Request of representatives of Blue Ridge Community Services to present a report with regard to services provided to the citizens of the City of Roanoke. Fred P. Roessel, Jr., Ph.D., Executive Director. (5 minutes) Received and filed. File//314-335 b. OTHER HEARING OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: ae A communication from Vice-Mayor John S. Edwards recommending adoption of an Economic Development Mission Statement for the City of Roanoke. Adopted Resolution No. 32241-111494. (7-0) File//450 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: 1. A report with regard to 1994 Youth Summit activities. (15 minutes) Received and filed. File 4/304 5 ITEMS RECOMMENDED FOR ACTION' e A report recommending expansion of the memberships of the Building Code Boards of Appeals to include two alternates each, and appointment of members to fill existing vacancies and new positions. Adopted Ordinance No. 32242-111494. (7-0) File//'24-32-110 A report recommending execution of an amendment to the grant agreement with the Northwest Neighborhood Environmental Organization, Inc., relating to rehabilitation of properties located at 802 and 807 Gilmer Avenue, N. W. Adopted Resolution No. 32243-111494. (7-0) File #165-178-236-488 e A report recommending execution of Change Order No. 1 to the City's contract with H. Hamner Gay & Co., Inc., in the amount of $6,973.18, for Carvins Cove Phase II, Contract C-2 improvements. Adopted Ordinance No. 32244-111494. (6-1, Council Member McCadden voted no.) File//27--405-468 Se A report recommending transfer of funds, in the amount of $130,755.00, representing utility tax revenues collected for the Roanoke River Flood Reduction project to an account to be established by the Director of Finance for a Comprehensive Regional Stormwater Management Study. Adopted Budget Ordinance No. 32245-111494. (7-0) File g60-79-175-236-237-326-468 6 A report recommending purchase of six electronic telephone systems from AT&T for certain City departments, at a cost of $32,112.20. Adopted Resolution No. 32246-111494. (7-0) File//1-104-200-262-280-299-305-405 A report recommending acceptance of a grant, in the amount of $83,322.00, from the United States Department of Health and Human Services under provisions of the Runaway and Homeless Youth Act to provide services to runaway and homeless youth at the City's Crisis Intervention Center (Sanctuary); and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32247-111494 and Resolution No. 32248-111494. (7-0) File g60-72-236-304-305 Se A report recommending acceptance of a Library Services and Construction Act Title I Subregional Library for the Blind Grant, in the amount of $7,310.43, in order to provide enhanced service to the visually and physically disabled; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32249-111494 and Resolution No. 32250-111494. (7-0) File g60-236-323-353 A report recommending appropriation of additional funds, in the amount of $1,326,649.00, received from the Governor's Employment and Training Department for the Fifth District Employment and Training Consortium. Adopted Budget Ordinance No. 32251-111494. (7--0) File g60-72-236-246 7 10. A report recommending renewal of the City's dental insurance contract with Delta Dental Plan of Virginia for a two-year period beginning January 1, 1995 and ending December 31, 1996. Adopted Resolution No. 32252-111494. (7-0) File #58-184 6. REPORTS OF COMMITrEES: ae A report of the Water Resources Committee recommending acceptance of the donation of the Lansdowne Park Recreational Facility from the Roanoke Redevelopment and Housing Authority, to be used for park purposes. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32253-111494. (7-0) File g67-178-468 be A report of the City Planning Commission recommending that the former Lansdowne Park Recreational Facility be officially designated and named "Horton Park." Charles A. Price, Jr., Chairperson. Adopted Resolution No. 32254-111494. (7-0) File g67-200 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF Ordinance No. 32219, on second reading, permanently vacating, discontinuing and closing a portion of Baker Avenue, between 25th Street and 30th Street, N. W. Adopted Ordinance No. 32219-111494. (7-0) File #514 8 Ordinance No. 32236, on second reading, authorizing execution of a deed of easement granting Bell Atlantic-Virginia, Inc., a public utility easement across City-owned property located within the Roanoke Centre for Industry and Technology, identified by Roanoke City Tax Map No. 7230101, upon certain terms and conditions. Adopted Ordinance No. 32236-111494. McCadden voted no.) File//28-166-207-347-468 (6-1, Council Member Ordinance No. 32237, on second reading, authorizing the relocation, vacation, and dedication of a certain waterline easement on property identified by Roanoke City Tax Map No. 6650101, located in the City of Roanoke, upon certain terms and conditions. Adopted Ordinance No. 32237-111494. (7-0) File//28-166-468 9. MOTIONS AND MISCELLANEOUS BUSINESS: ae Inquiries and/or comments by the Mayor and Members of City Council. be Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER Hl~ARINGS OF CITIZENS: None. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Reappointed Council Member M¢Cadden as a member of the City of Roanoke Transportation Safety Commission. File #15-20--110 9 Reappointed William E. Skeen, Viola N. Campbell, Katherine G. Cochran, Martin Jeffrey, Charles W. Hancock, Ronald H. Miller, Florine Thornhill, and Barbara N. Duerk as members of the Roanoke Neighborhood Partnership Steering Committee. File #15-110-488 Reappointed William C. Holland and George M. McMillan as members of the Advisory Board of Human Development. File #15-72-110 Appointed the following persons: Thaddeus H. Hale, Jr. File #15-110-178 City of Roanoke Redevelopment and Housing Authority Board of Commissioners Calvin H. Johnson File #15-110-192 Roanoke Civic Center Commission Jeannette E. Hardin File #15-110-202 Personnel and Employment Practices Commission At 1:30 p.m., the Mayor declared the meeting in recess until 7:00 p.m. 7:00 P.M. SESSION: Call to Order -- Roll Call. All Present. The Invocation was delivered by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. 10 PUBLIC HEARINGS Ae Public hearing on the request of Houston Bell that the City of Roanoke alter and close by temporary barricade that portion of Belle Aire Circle, S. W., approximately 230 feet in length, extending to and from Brandon Avenue, S. W. Dr. Houston Bell, Spokesperson. Adopted Ordinance No. 32255-111494, as amended, on first reading. (7-O) File #514 Be Public hearing on the request of Trinity Evangelical Lutheran Church that property located at the southeast comer of the intersection of Greenland and Epperly Avenues, N. W., identified by Official Tax Nos. 2161001, 2161003 and 2161025, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. W. Michael Woolwine, Spokesperson. Adopted Ordinance No. 32256, as amended, on first reading. (7-O) File #51 OTHER HEARINGS OF CITIZENS: None. An oral request of the City Manager that Council convene in Executive Session to discuss a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before Council. Council concurred in the request. (7-O) File #132 CERTIFICATION OF EXECUTIVE SESSION. Member McCadden was absent.) (6-0, Council 11 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #5-80 James M. Plotts Regional Vice-President of Roanoke Operations Center Allstate Insurance Company 1819 Electric Road, S. W. Roanoke, Virginia 24018 Mr. Plotts: On behalf of the Mayor and Members of the Roanoke City Council, please allow me to take this opportunity to thank Allstate Insurance Company and the Allstate Foundation for your $1,200.00 donation to be used by the Roanoke Valley Crime Line, which was presented at the regular meeting of the Council of the City of Roanoke on Monday, November 14, 1994. Sincerely,_~, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Richard R. Boettcher, Market Claim Manager, Allstate Insurance Company, 3800 Electric Road, S. W., Roanoke, Virginia 24018 Thomas R. Maynard, Senior Market Claim Manager', Allstate Insurance Company, 3800 Electric Road, S. W., Roanoke, Virginia 24018 15:12 ALLSTATE INS HUMAN RESOURCES * ?OJ 981 2940 N0.442 Allivtate Insur~n~.e Company Capital Regional Office PO Box 10816 Chantitl¥ VA 2Z022-0816 703-385-6600 AIIslate' You're in good hands. November 1, Z994 Ms. Mary Parker City of Roanoke City Clerk's Office Room 456 215 Church Avenue Roanoke, Virginia 240~ Dear Ms. Parker, Re: City Council Meeting Agenda November 14, 1994 10:00 AM Per the instructions of Mr. Mac McCadden, I am requesting to be included on the agenda of the November 14 Roanoke City Council Meeting. At that time, Mr. Rick Boettcher and Mr. Tom Maynard would like to make a grant presentation (in the amount of $1,200), on behalf of Allstate Insurance Company and The Allstate Poundation, to the Roanoke Valley Crime Line. Both Mr. Boettcher and Mr. Maynard are both Market Claim Managers in the Roanoke Valley. These gentlemen would need no more than five minutes or so to make the presentation and would then depart from the meeting. Will you please confirm to me that we will be afforded a slot during this meeting, along with the address of where the meeting will be held. I sincerely appreciate your taking this request into consideration, and look forward to your reply. Should you have further questions, please don't hesitate to give me a call. Sincerely ~©ris B~c~v~n Senior t[uman Resource Consultant 703-21S-~84 703-218-0097 (~ax) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #99-137-178-360-450 Phillip F. Sparks, Chairperson Business Incubator Committee Roanoke, Virginia Dear Mr. Sparks: I am enclosing copy of Resolution No. 32240-111494 endorsing the concept of creation of a Small Business Incubator in the City of Roanoke and requesting funding for such Incubator from the Commonwealth of Virginia. Resolution No. 32240-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: W. Hope Player, Vice Chairperson, Small Business Growth, Roanoke Regional Chamber of Commerce, 310 First Street, S. W., Roanoke, Virginia 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #99-137-178-360-450 The Honorable George Allen Governor of Virginia Governor's Office State Capitol, Third Floor Richmond, Virginia 23219 Dear Governor Allen: I am enclosing copy of Resolution No. 32240-111494 endorsing the concept of creation of a Small Business Incubator (SBI) in the City of Roanoke and requesting inclusion of an allocation of $400,000.00 in the Governor of the Commonwealth of Virginia's 1994-1995 budget amendments for creation of a SBI in the City. Resolution No. 32240-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32240-111494. A RESOLUTION endorsing the concept of creation of a Small Business Incubator in the City and requesting funding for such Incubator from the Commonwealth of Virginia. WHEREAS, Small Business Incubators (SBI) are facilities which support new and small business firms by providing affordable space, shared office services and management assistance; and WI-IF.~AS, SBIs make it easier for new and growing businesses to survive the critical early stages of business development, thereby reducing the rate of small business failures; and WHEREAS, although 80% of new businesses fail during the first three years of operation without incubator services, 80% of new businesses survive over five years if located in SBIs; and WHEREAS, the Roanoke Regional Chamber of Commerce has included in its goals creation of an SBI in the City; and WHEREAS, creating an SBI was also included in the City's application to the United States Department of Housing and Community Development for Urban Empowerment Zone and Enterprise Community Designation. THEREFORE, be it resolved by the Council of the City of Roanoke that: 1. This Council endorses the concept of creation of an SBI in the City of Roanoke. 2. Council urges the inclusion of an allocation of $400,000 in the Governor of the Commonwealth City. of Virginia's 1994-1995 budget amendments for creation of an SBI in the ATTEST: City Clerk. November 11, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of Council: On Thursday, November 10, Councilman Mac MacCadden, Phil Sparks, Acting Chief of Economic Development, and Hope Player, Small Business Growth Vice Chair of the Roanoke Regional Chamber of Commerce, were in Richmond to make a request that $400,000 be included in the Governor's budget amendment to fund a small business incubator in Roanoke. The group met with Anthony H. Sgro, Special Assistant to the Governor for Policy Development, who is a key advisor to Governor George Allen. Mr. Sgro recommended that a resolution from the Roanoke City Council, as well as letters of support from our delegates and congressional representatives would bolster the request. Accordingly, this letter is to formally request time at Monday's City Council meeting for a briefing and resolution to be presented in this regard. The briefing would take approximately 20 minutes. I would like to request that this item precede the Youth Summit briefing under Section 5 a, 1, on Council's agenda. In addition, our delegates and representatives are being contacted to seek their support. Senator Brandon Bell contacted my office today and he would also like to address City Council on Monday regarding this new agenda item. If you have any concerns or questions, please don't hesitate to contact me. Sincerely, W. Robert Herbert City Manager WRH/dh CC: Ms. Mary F. Parker, City Clerk Mr. Phillip F. Sparks, Acting Chief, Economic Development 390 ORGANIZATIONAL MEETING ..... .... ROANOKE CITY COUNCIL July 5, 1994 2:00 p.m. The Council of the City of Roanoke held its Organizational Meeting on Monday, July 5, 1994, at 2:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, at which time the newly elected Members of the Roanoke City Council assumed the duties of their respective offices. PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .............. 6. ABSENT: Council Member Delvis O. McCadden OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; William X Parsons, Assistant City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The meeting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL-OATHS OF OFFICE: The Mayor advised that Section 10 of the Roanoke City Charter provides that at 2:00 p.m., on the first Monday of July next following each regular municipal election, or if such day be a City holiday, then on the day following, the Council shall meet at the usual place for holding meetings of the legislative body of the City, at which time the newly elected Council Members shall assume the duties of their respective offices. "June 30, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Ladies and Gentlemen: Pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, the Council of the City of Roanoke 391 will hold its Organizational Meeting on Tuesday, July 5, 1994, at 2:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, at which time the newly- elected Council Members shall assume the duties of their respective offices. As a part of the Organizational Meeting, I would propose that we discuss committee assignments for the Members of Council and I would like to present my 1994 State of the City Address. Best personal regards° Sincerely, ACTION: David A. Bowers Mayor" A communication from the City Clerk calling attention to copy of a communication from the Roanoke City Electoral Board transmitting an Abstract of Votes cast in the General Election held in the City of Roanoke on Tuesday, May 3, 1994, certifying that John S. Edwards, John H. Parrott, William White, Sr., and Linda F. Wyatt received the greatest number of votes cast for the office of City Council Member, was before the body. The City Clerk further advised that on June 16, 1994, Oaths of Office were administered to Council Members Edwards, Parrott and White by the Honorable Circuit Court Judges Clifford R. Weckstein and Diane McQ. Strickand, for terms of four years each, commencing July 1, 1994, and ending June 30, 1998; and to Council Member Wyatt by the Honorable Roy B. Willett for a term commencing July 1, 1994, and ending June 30, 1996. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Mr. White moved that the report of qualification be received and filed. The motion was seconded by Mrs. Bowles and adopted. COUNCIL: Council Member Edwards having received the greatest number of votes cast in the Councilmanic election on May 3, 1994, and thus, pursuant to Section 4 of the Roanoke City Charter, is elected Vice-Mayor of the City of Roanoke for a term commencing July 1, 1994, and 392 ACTION: continuing for a period of two years until his successor has been duly elected and qualified, Mr. White offered the following resolution: (#32090-070594) A RESOLUTION recognizing the HONORABLE JOHN S. EDWARDS to be a Member of the City Council and Vice-Mayor of the City of Roanoke. (For full text of Resolution, see Resolution Book No. 56, page 256.) Mr. White moved the adoption of Resolution No. 32090-070594. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Bowles, Parrott, White, Wyatt and Mayor Bowers-- ---5. NAYS: None Oe (Council Member McCadden was absent.) Edwards abstained from voting.) (Council Member BUDGET-OATHS OF OFFICE-CITY CODE-BUSES-PARKS AND RECREATION-STATE HiGHWAYS-COMMITTEES-COUNCIL-LEGISLATION- HOUSING/AUTHORITY-ROANOKE CIVIC CENTER-PERSONNEL DEPARTMENT-TOTAL ACTION AGAINST POVERTY-VIRGINIA TRANSPORTATION MUSEUM-ROANOKE ARTS COMMISSION-DOWNTOWN ROANOKE, INCORPORATED-AUDIT COMMITTEE-FIFTH PLANNING DISTRICT COMMISSION-DISABLED PERSONS-CABLE TELEVISION- ECONOMIC DEVELOPMENT-WATER RESOURCES-WAR MEMORIAL: A communication from Mayor David A. Bowers recommending the following appointments of Council Members to various authorities, boards, commissions and committees, was before the body. Elizabeth T. Bowles Budget and Planning Committee Personnel Committee Water Resources Committee Mill Mountain Development Committee Total Action Against Poverty in the Roanoke Valley Board of Directors, Council Liaison Representative Mayor's Committee for the Disabled War Memorial Committee Virginia CARES Board of Directors 393 John $. Edwards Budget and Planning Committee Personnel Committee, Chairperson Audit Committee Economic Development Commission Fifth Planning District Commission Housing Strategy Task Force Legislative Affairs Committee, Co-Chairperson Roanoke Arts Commission, Council Liaison Representative War Memorial Committee Virginia Museum of Transportation Board of Directors, Council Liaison Representative Delvis O. McCadden Budget and Planning Committee Personnel Committee Audit Committee City of Roanoke Transportation Safety Commission, Council Liaison Representative Roanoke Civic Center Commission, Council Liaison Representative Fifth Planning District Commission Legislative Affairs Committee Water Resources Committee John H. Parrott Budget and Planning Committee Personnel Committee Roanoke Valley Regional Cable Television Committee Mill Mountain Zoo, Inc., Council Liaison Representative Bid Committee William Whiter Sr. Budget and Planning Committee Personnel Committee Legislative Affairs Committee, Co-Chairperson Economic Development Commission Water Resources Committee Audit Committee Bid Committee, Chairperson 394 ACTION: Linda F. Wyatt Budget and Planning Committee Personnel Committee Downtown Housing Task Force Water Resources Committee Roanoke Redevelopment and Housing Authority, Council Liaison Representative (For full text, see communication on file in the City Clerk's Office.) Mr. Parrott moved that Council concur in the recommendation of the Mayor. The motion was seconded by Mrs. Bowles and adopted. STATE OF THE CITY REPORTS: The Mayor presented his 1994 State of the City report in which he announced that the State Tourism Office in Cooperation with representatives from the new Nauticus facility in downtown Norfolk and the Walt Disney Company, will meet with a group of Roanokers in the next several weeks to begin brainstorming and defining the nature of a project that will support the continued revitalization of the City Market area, Center In The Square, and the Hotel Roanoke. He recommended that the City spend the necessary funds this year to begin the planning for this worldwide attraction. Secondly, the Mayor addressed the matter of construction of the "railwalk" from the City Market to the Virginia Museum of Transportation inasmuch as creating strong pedestrian walkways has always been a part of Roanoke's downtown planning. He recommended that Council move up the planning of the "railwalk" to coincide with the planning on the national, interactive rail park and museum. The Mayor suggested that the City seek the support of its State legislators for additional State dollars for the Virginia Museum of Transportation, involve the D-Day Committee in building its national monument downtown, work together to tear down the remaining portion of the viaduct, bring back downtown cinemas, develop tasteful and exciting public art, and work together for a downtown connection to Explore Park, Mill Mountain Zoo and the Julian Wise National EMS/Rescue Museum. (For full text, see State of the City report on file in the City Clerk's Office.) 395 ACTION: Mr. Parrott moved that the recommendations of the Mayor be referred to the City Manager for appropriate response. The motion was seconded by Mr. Edwards and adopted. There being no further business, the Mayor declared the Organizational Meeting adjourned at 2:40 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor 396 SPECIAL MEETING ...... ROANOKE CITY COUNCIL July 5, 1994 3:00 p.m. A special meeting of the Roanoke City Council was held on Tuesday, July 5, 1994, immediately following the Organizational Meeting of Council, at 3:00 p.m., in the Social Services Conference Room, Room 306, 215 Church Avenue, S. W., Roanoke, Virginia, with Mayor David A. Bowers presiding. PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards, John H Parrott, William White, Sr., Linda F. Wyatt and · 6. Mayor David A. Bowers .............................. ABSENT: Council Member Delvis O. McCadden ........ 1. OTHERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Assistant City Manager; William X Parsons, Assistant City Attorney; James D. Grisso, Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director of Real Estate Valuation; Robert H. Bird, Municipal Auditor; Kit B. Kiser, Director of Utilities and Operations; William F. Clark, Director of Public Works; George C. Snead, Jr., Director of Public Safety; Glenn D. Radcliffe, Director of Human Development; Barry L. Key, Manager, Office of Management and Budget; Diane S. Akers, Budget Administrator; and Philip C. $chirmer, Acting City Engineer. The Mayor advised that the purpose of the meeting was to receive a briefing from the City Manager and to discuss the City of Roanoke's Capital Improvement Program for fiscal years 1994-1998. He stated that pursuant to discussions with the Members of Council in June, it was the consensus of Council that the City go forward with the Capital Improvement Program as expeditiously as possible in order to meet the deadline for filing a referendum with the State Board of Elections for inclusion on the November, 1994 ballot. The City Manager stated that each Member of Council was previously briefed on the City's proposed Capital Improvement Program, and advised that the program involves $343,000,000 in projects, with $192,000,000 of the projects having identified sources of funding, so it really comes down to consideration of approximately $150,000,000 in requests that have been made from all sources. Mr. Herbert stated that many of the capital improvement programs that cities undertake are "meat and potatoes" kinds of projects that are the kinds of projects which are important to many citizens, particularly if those kinds of projects are not done; and 397 as City Manager, he plans to press forward on those issues that he considers to be "meat and potatoes", and to make sure that particularly close attention is paid to bridges, streets, sidewalks and public buildings that are in need of repair or replacement. FINANCIAL CAPACITY FOR FUNDING NEW PROJECTS: The Director of Finance advised that the City of Roanoke has a current financial capacity to issue approximately $23 million in general obligation debt, and plans are to issue those bonds after the November, 1994 referendum, with bonds to be issued on or after January 1, 1996, with the first payment due in fiscal year 1997, which will allow the City not to have to address debt service on this issue until fiscal year 1997; that a twenty-year bond will be issued at a rate of 6.75 percent; and in looking at the City's financial capacity, it will be necessary to identify funding sources to address the debt service for fiscal years 1997, 1998 and 1999. He referred to the Debt Issuance Planning Worksheet contained in the Capital Improvement Program plan and advised that all of the City's current debt service issues will be completely retired in the year 2010. Mr. White inquired as to how the Director of Finance arrived at the $23 million in financial capacity and whether this means that is the amount of debt service the City can carry within its operating budget without having an additional source of funds; whereupon, Mr. Grisso advised that in effect, the City has identified approximately $1.6 million in the 1995 budget, and the $1.6 million translates into about $23 million at 6.75 percent. Upon question from Mr. White, the Director of Finance explained that the City's legal debt margin is ten percent of the assessed valuation of real estate for the City. The Director of Finance referred to the Projected Interest Earnings for Fiscal Year 1996 Bond Issue at $23 million, and explained that this estimates the amount of interest earnings generated by $23 million worth of bonds sold. The Mayor requested clarification that this $23 million bond package requires no new revenue source or new taxes, and when the $23 million bond issue is formulated and presented to the voters in November and if it is approved, that taxpayers may expect no new taxes; whereupon, the City Manager advised that the Mayor;s statement was accurate. PROPOSED CRITERIA TO BE USED IN EVALUATING THE RELATIVE PRIORITY OF NEW PROJECTS: Ms. Akers advised that the City Manager appointed a Capital Improvement Program Committee which is composed of the four Directors, the Chief of Planning and Community Development, the Chief of Economic Development, the Director of Finance, the Budget Administrator, the Assistant City Manager and 398 School officials, and their job is to receive and evaluate the C.I.P. requests and present their recommendation to the City Manager; and that the following C.I.P. Evaluation Criteria includes five measures used by the Committee to determine high priority projects: (1) Impact on Public Health, Safety and Welfare; (2) Promotion of Existing Community Development Plans; (3) Improvement in Service Quality; (4) Prior Commitment/Relationship to Other Projects; and (5) Impact on City Operational Budget. TIME SCHEDULE NECESSARY FOR NOVEMBER 1994 BOND REFERENDUM: The Assistant City Attorney advised that this project is largely governed by State law and also by Federal requirements; that the current schedule is drawn up on the premise that on August 8, 1994, at its regular meeting, Council will adopt an ordinance authorizing the issuance of bonds and an ordinance directing and providing for a bond referendum; that before adoption of the ordinances, the State Code requires that Council hold a public hearing on the proposed issuance of bonds, and notice of such public hearing must be published twice in the local newspaper for two consecutive weeks, with such notices to be advertised on July 24 and July 31, 1994; and that City Council is required to approve by Resolution the listing of projects to be included in the Capital Improvement Program, aggregate amount of the bond issue, amount of bond issue to be dedicated to each category of public capital improvement, date of referendum and question to be placed before the electorate. It was pointed out that Section 24.2-682 of the Code of Virginia (1950), as amended, requires the Circuit Court to enter the order for a special election, i.e. the voter referendum, at least 60 days prior to the election; that if the referendum is to be held on November 8, the order must be entered by September 8, and after the court order is entered, the special election must still be approved by the United States Department of Justice under the Voting Rights Act; and also, Section 24.2-612 of the Code of Virginia requires that absentee ballots in any general or special election be delivered to the registrar at least 45 days prior to the date of the election, and there must also be some additional lead time to allow checking of ballot proofs and printing of the ballots, so a 60 day lead time for the delivery of absentee ballots is quite likely. The City Manager emphasized that once advertised, if the amounts and the categories in the public capital improvements are shifted at all, it will be necessary to go back and re-advertise the proposed bond issue for two additional weeks, so it is fairly well locked in once it goes beyond the July 20 date. He stated that the more formal comprehensive document will be presented to Council on July 25; that on August 8, Council will hold a public hearing; and once Council takes action on August 8, the City Attorney will 399 file a motion in Circuit Court and then begin the process of requesting approval from the United States Department of Justice with respect to holding the bond referendum and presenting it to the State Board of Elections who must certify this to put it on the ballot. The City Manager explained that Council does have an alternative to this schedule if for some reason they are not ready to move forward with the advertisement on July 20, wherein should Council want to wait longer before taking the final action, the latest date he believes Council can wait would be the August 22 meeting of Council, at which time a special meeting could be called, and everything could still be worked out with filing the motion in Circuit Court and requesting approval from the Department of Justice and the State Board of Elections. Mr. Herbert recommended that Council follow the current schedule as presented. Without objection, the Mayor advised that Council would go forward with the current proposed schedule as presented by the City Manager for the Capital Improvement Program. STATUS OF CAPITAL IMPROVEMENT PROGRAM: CURRENT CAPITAL IMPROVEMENT PROJECTS: The Acting City Engineer referred to the Capital Improvement Program Planning Summary contained in the Capital Improvement Plan relating to current Capital Improvement Projects. He explained that there are three stages of cost estimates included in the projects, i.e., exceptional cost estimates, preliminary cost estimates, and final cost estimates, and that the summary lists the category/title of each project, the project completion cost, designated funding, additional funding required, and source(s) for additional funding required. It was advised that the following current projects will require additional funding: PROJECT CATEGORY/TITLE ADDITIONAL FUNDING REQUIRED SOURCES FOR ADDITIONAL FUNDING REQUIRED Roanoke City Jail Annex $ 523,097 CMERP, Capital Fund Interest Earnings or Future Bond Issue RCIT Addition - Site Improvements $ 5,465,862 Sale of Property; Capital Fund Interest Earnings Railside Linear Park Study $ 2,520,000 Future General Obligation Bond Issue 4OO Middle School Modernization/ Additions $22,225,000 Future General Obligation Bond Issue Neighborhood Storm Drain Program $ 9,724,594 Future General Obligation Bond Issue Bridge Maintenance Program $ 6,156,017 Future General Obligation Bond Issue Traffic Signals - Replacement $ 600,000 Future General Obligation Bond Issue VDOT Highway Projects $ 985,905 Future General Obligation Bond Issue The City Manager explained the specifics of the current Capital Improvement Projects, as follows: ROANOKE CITY JAIL ANNEX: It was advised that the Roanoke City Jail Annex project proposes constructing a two-story addition to the existing Jail on property now occupied by an alley located immediately to the west, renovating two existing commercial buildings (the DataSafe building and the Miller-Morgan building) and constructing a two-story addition to the south of the Miller- Morgan Building; that the buildings are proposed to create a single jail annex with 49,083 square feet of space, with the single cell capacity of this addition being 160 beds or 300 beds if double bunked; that the City Jail was constructed in the late 1970's and was designed to accommodate 162 inmates; that presently, the daily inmate population ranges from 475 to 500 inmates on a given day; that the chronic inmate overcrowding has pushed the physical resources at the City Jail well beyond their capacity forcing the Sheriff to double-bunk and triple-bunk cells designed for single occupancy; that there exists a critical need for additional inmate bed space, day room space, storage space, and additional toilets and shower facilities; that, in addition, more inmate program and resource space must also be provided; and that the project will meet Roanoke City inmate housing needs until the year 1995. It was further advised that the City has met all requirements for State jail construction funding reimbursement per Sections 53.1-80 through 53.1-82 of the Code of Virginia; that the Board of Corrections approved the original request for reimbursement in the amount of $1,913,940, or twenty-five percent of approved project costs; however, since that time, project costs have escalated and 401 a request to increase this reimbursement amount must be made at a future date; and that approval is subject to the availability of funds and in compliance with Sections 53.1-80 through 53.1-82 of the Code of Virginia. ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION - SITE IMPROVEMENTS: It was advised that this project is the expansion of the Roanoke Centre for Industry and Technology into the 141-acre tract of land adjoining the Centre, and development is anticipated in five phases; that Phase I includes infrastructure development to serve two sites totaling 39 acres, at a cost of $1,418,757.00, and engineering design of water, drainage, sanitary sewer, lighting and roadway, at a cost of $81,243.00; that Phase II includes infrastructure development to serve one 21-acre site, at a cost of $873,297.00, and engineering design of water, drainage, sanitary sewer, lighting and roadway, at a cost of $87,000.00; that Phase III includes infrastructure development to serve two sites totaling 49 acres, at a cost of $681,675.00, and engineering design of drainage, water, sanitary sewer, stormwater management, lighting and roadway, at a cost of $68,000.00; that Phase IV includes infrastructure development to serve one 24-acre site in Roanoke Centre for Industry and Technology, 30 acres of adjoining property and connecting to Manning Street, N. E., at a cost of $445,488.00, acquisition of three acres of right of way at a cost of $81,720.00, and engineering design of drainage, water, lighting and roadway, at a cost of $45,000.00; and Phase V includes site grading for up to six sites at a cost of $1,650,000.00, and design of grading plans at a cost of $165,000.00. It was explained that with only one prime site left in Roanoke Centre for Industry and Technology, the City of Roanoke needs available land for industrial development, and the recently purchased 141-acre addition has been determined to be environmentally sound and suitable for industrial use. RAILSIDE LINEAR PARK: It was advised that this project would provide a railside linear park along the main line of Norfolk Southern railway between the Historic Market area and the Virginia Museum of Transportation; that a conceptual plan has been prepared which envisions an elevated pedestrian boardwalk, decorative lighting, benches and landscaping; that Phase I would provide the boardwalk and lighting at an estimated cost of $1,500,000.00; that Phase II would provide the remaining benches and landscaping at an estimated cost of $1,034,500.00; that this project is part of the City Council summit recommendation for the need to coordinate and promote tourism for downtown Roanoke, and the economic benefits from this project will be significant by providing a link to the Hotel Roanoke, the City Market, Henry Street and the Transportation Museum; and that by adoption of Resolution No. 31799-121393, City Council authorized execution of an agreement with Hayes, Seay, Mattern and Mattern, Inc., to provide a concept design for a railside linear park, and the study is nearing completion. 402 MIDDLE SCHOOL MODERNIZATION/ADDITIONS: It was advised that middle school buildings constructed prior to 1955 are in need of extensive modernization and renovation; that the project would involve the improvement of heating and ventilation systems, classrooms, cafeterias, restrooms, libraries, athletic fields, and storage rooms; that mechanical, plumbing and electrical systems will be brought into conformance with building codes, and buildings would be made energy efficient and more accessible to the handicapped; that the useful life of buildings would be extended by 25 years and the physical plant would be made more conducive to the health, safety and learning of students; and dependent upon provision of adequate funding, one middle school would be renovated for each year of a four-year period starting in 1995 (Addison, Breckinridge, Jackson and Woodrow Wilson). It was explained that existing funds in the amount of $250,000.00 are from a previous general obligation bond issue and additional funding required would have to come from a future General Obligation Bond issue. NEIGHBORHOOD STORM DRAIN PROGRAM: It was advised that this program consists of planning and construction of projects currently on the Neighborhood Storm Drain Priority List, and the next five years' priorities are as follows: PROJECT TOTAL ESTIMATED COST Baker Street, N. W. Forest Park Boulevard, N. W. Garnand Branch Flood Reduction Project Norwood/Chesterton, S. W. Massachusetts Avenue, N. W. Trevino Drive, N. E Salem Avenue/First Street, S. W. Storm Drain Cross-Connection $ 545,000.00 $1,100,000.00 $6,650,000.00 $1,050,000.00 $ 60,000.00 $ 430,000.00 $ 265,960.00 $ 38,351.00 It was explained that these projects were instituted after citizens alerted City staff to problems they are experiencing in their neighborhoods; and that staff placed them on the Neighborhood Storm Drain Priority list utilizing the following criteria: 2. 3. 4. 5. 6. 7. Degree of Property Damage Number of Properties Involved Traffic and Legal Requirements Frequency of Occurrence Floodplain Situation Duration of Problem Age of Request 403 BRIDGE MAINTENANCE PROGRAM: It was advised that this program consists of the ongoing inspection and maintenance of the 99 bridge structures located throughout the City with needs reported through annual bridge inspections; and that currently, the following activities are in various stages of planning and construction: Phase I: Craig-Robertson Road over Garnand Branch, S. E. (Bridge #8052) Centre Avenue over Branch near 24th Street, N. W. (Bridge #8060) Shenandoah Avenue over Branch near 24th Street, N. W. (Bridge #8042) Walnut Avenue over Roanoke River, S. W. (Bridge #1816) Jefferson Street over Railroad, S. W. (Bridge #8003) Phase II: 2. 3. 4. 5. 7. 8. 9. 10. 11. 12. Jefferson Street over Railroad, S. W. (Bridge #8003) Hollins Road over Lick Run, N. E. (Bridge #8061) Williamson Road over Railroad, S. W. (Bridge #1829) First Street over Railroad, S. W. (Bridge #8002) Broadway Street over Ore Branch, S. W. (Bridge #8038) Bandy Road over Garnand Branch, S. E. (Bridge #8009) Thompson Avenue over Garnand Branch, S. E. (Bridge #8056) Brambleton over Murray Run, S. W. (Bridge #1820) Main Street over Roanoke River and Railroad, S. W. - Wasena (Bridge #1822) 9th Street over Roanoke River, S. E. (Bridge #8064) Cove Road over Peters Creek (Bridge #8024) Salem Turnpike over Peters Creek (Bridge #8026) It was explained that bridge inspections are mandated by the Commonwealth of Virginia; that an organized bridge maintenance program funded in an ongoing manner is essential if we are to perform the work in a cost-effective manner; that these projects represent the City's highest priority as recommended through annual and bi-annual inspections, and should this program be suspended, the maintenance costs will go up as deterioration accelerates; that some costs are actual contract amounts, and estimates are derived from preliminary engineering studies conducted by in-house staff and consultants; and that three bridges have been replaced and two others are scheduled for repairs in fiscal year 1993-94, and one is scheduled for replacement in fiscal year 1994-95. 4O4 TRAFFIC SIGNALS - REPLACEMENT: It was advised that traffic signal controllers, as well as other components related to the operation of traffic signals, must be repaired when failure occurs; that the extent to which such repairs can be done depends upon the availability of replacement parts; that due to rapid technological advancement in the traffic signal controller industry, controllers located at any of the City's 131 signalized intersections, some of which are 40 years of age, continually lapse into obsolescence, thereby making such replacement parts difficult, if not impossible, to acquire; that in such cases, complete traffic signal controller replacement is necessary; that this is projected to occur at six intersections every year; and further, when controllers are replaced, "coordination" with other nearby controllers is needed to further improve traffic progression using devices that interconnect the controllers. It was explained that a proposed replacement guideline to be used includes the Williamson Road Signal System consisting of Master Controller and 13 locations between Orange Avenue and Hershberger Road, Ninth Street System to coordinate recently placed controllers, 24th Street System to replace and coordinate controllers, and Patterson Avenue and 13th Street, S. W.; that traffic signals must continually operate in order to provide for acceptable traffic flow and traffic safety; that any traffic signal equipment that does not operate properly is inefficient, which causes poor traffic progression, wastes man- hours of vehicle occupants, wastes gasoline used by vehicles, causes driver irritation and could lead to traffic accidents caused by driver impatience. It was stated that each intersection requires 6-9 months to design and install; and that these projects are ongoing, but are presently on hold until funding becomes available. VDOT HIGHWAY PROJECTS: It was advised that this program consists of providing the City's share of funding for the adopted Virginia Department of Transportation projects, as follows: 1. Brandon Avenue~ S. W. - Consists of widening the street to five lanes for 1.3 miles between Edgewood Street and the western City limits. 2. Peters Creek Road Extension~ N. W. - Consists of extending the existing four-lane street for 2.3 miles from Melrose Avenue to Brandon Avenue. 3. 10th Street~ N. W. - Consists of widening the street to four lanes for 0.8 mile between Gilmer Avenue, N. W., and Andrews Road, N. W. 4. 2nd Street/Gainsboro Road~ S. W. - Consists of the realignment and widening of existing streets to four lanes for 0.7 mile and construction of a bridge at 2nd Street and Shenandoah Avenue/Salem Avenue, S. W. (Project extended between Orange Avenue and Salem Avenue) 4O5 Wells Avenue - Consists of widening the street to four lanes for 0.3 mile between Williamson Road and the future Second Street/Gainsboro Road. Street Enhancement - This project will provide for street enhancements from Wells Avenue to Williamson Road. The enhancements would include the plaza, bus shelter, decorative street lighting, and entranceway signage. 5th Street Bridqe - Consists of replacement of existing 5th Street Bridge over Norfolk Southern Railway and widening of approach roadway between Gilmer Avenue, N. W., and Salem Avenue, S. W. 10th Street - Consists of widening the street to four lanes for 0.9 mile between Andrews Road, N. W., and Williamson Road, N. W.; however, at this time, only engineering costs have been programmed. 13th Street, S. E./Hollins Road - Consists of widening the street to four lanes for 0.8 mile between Dale Avenue, S. E., and Orange Avenue, N. E. At this time, only engineering costs have been programmed. 10. Pedestrian Bridqe - Consists of constructing a new pedestrian bridge spanning the Norfolk Southern Railroad between the Market Area and the Hotel Roanoke/Conference Center area. 11. Pedestrian Walkway Enhancement - An open-air, covered loggia to connect the north end of pedestrian walkway to the Conference Center. 12. Shenandoah Avenue Streetscape - This project will provide for street enhancements to Wells Avenue and on the north side of Shenandoah Avenue from Jefferson Street to Williamson Road. The enhancements would include sidewalks, trees and street lighting. It was explained that these projects are needed to ensure traffic movement and safety as traffic flows increase and the existing streets and bridges deteriorate. Mr. White referred to Item F, Streets, Bridges and Sidewalks on the Capital Improvement Program Planning Summary and inquired as to whether the City has a current program for new and additional sidewalks; whereupon, the City Manager stated that in each capital bond project, Council has historically included some sidewalks and it has been completed; however, that is not to say that there are 406 not citizen interests in new projects which are back in the new project section, but every time Council approves and the City sells bonds, that project is zeroed out, and spending sidewalk funding is not difficult. Mr. White commented that he believes when the City gets to this bond issue there should be some money included for sidewalks. With regard to the Railside Linear Park project, Mr. Clark advised that in December 1993, Council authorized Hayes, Seay, Mattern and Mattern to assist the City in the development of some concepts on the idea of a Railside Linear Park; that one of the first steps was to determine the definition of a railside linear park, and many meetings were held with the interest groups in and around downtown, with the Transportation Museum that included representatives of Downtown Roanoke, Inc., the Arts Council, the Hotel Roanoke Complex and downtown business owners, and from these meetings a proposal was developed for what this project might include. He pointed out the Hotel Roanoke, the First Union Tower and Parking Garage, the proposed Pedestrian Bridge and the Virginia Museum of Transportation, and advised that the idea from an economic development standpoint is to try to tie these facilities together, the City Market and its pedestrian orientation from the Hotel Roanoke Conference Center and a destination attraction at the Virginia Museum of Transportation, and to determine how this can be made more user friendly, more pedestrian oriented and a way to invite people to use this corridor. Mr. Clark explained that the concept that has evolved for the railside linear park could be compared to the Boardwalk in Atlantic City, New Jersey, of creating a promenade elevated three or four feet above the street right along the railroad to give people an opportunity to view our railwalk; that the concept of several little nodes along the way where some pedestrian activity could be oriented, for example, at the end of warehouse row, is a very natural place to put a small amphitheater in which there could be afternoon concerts or weekend events, and at the other end of warehouse row where a building is due to be torn down in connection with the Second Street Bridge is another spot at which a pedestrian oriented activity could be developed; and that the railwalk could be elevated several feet above the street with a decorative railing, benches, trees, and decorative lighting that would create a concept like a boardwalk in Atlantic City along the edge of the railroad tracks. He explained that much of this is still conceptual; that the entire project with landscaping, lighting, benches, the boardwalk and the whole concept is estimated by the consultant to cost approximately $2.2 million, and with engineering fees, it will cost approximately $2.5 million; and that the consultant has developed what could be Phase I, which would include only the boardwalk with lighting for approximately $1.5 million, so that it could be a phased project. 407 Ms. Wyatt stated that she likes the concept and in particular, tying the Center In The Square area and Market area in with the Transportation Museum; that from the standpoint of being a teacher, it is helpful to have a way to bring school children in and get them safely from one area to another through downtown, and she believes this will be very good for the City and throughout the region for teaching purposes for school children; that one of the things she would ask the administration to look at in the future, which is something that is prohibitive about bringing children into the City, is that there is no place to take them for lunch if they are bringing bag lunches, and she would recommend some type of "picnic" area that could be used for school outings during warm weather, which could also be used for tourism. She pointed out that this may encourage people to bring their families in for the day, who might otherwise not be able to afford to eat in the restaurants but could take advantage of the other attractions. Mr. Clark stated that this concept would fit into the amphitheater area; and that there is a tie proposed to the First Street Bridge, providing a way to get up or down from the First Street Bridge so that there is a pedestrian emphasis to the Henry Street area down to this railwalk. Mr. Edwards stated that he believes this is a wonderful project, but it seems to him that not only does the need exist for a way to get from point A to point B, but something is needed along the way like shops, and it seems to him the warehouse building between First and Second Streets needs to be developed into something. Mr. Clark stated that all of the owners of these buildings were very much participative in the process and it is hoped that development of the railwalk would be an encouragement to them; that some people envision these buildings as becoming restaurants, such as those in the Shockoe Slip area in Richmond, or small boutiques or other shops along this warehouse row strip; that some warehouse uses are there now, and it is important to maintain service access to one side of the building because some of the people who are currently using it as warehouse space are very protective of their service access; and some of the people are very anxious to see this happen immediately, and others may be over time. Mr. Edwards commented that he sees this whole project tying into the Hotel Roanoke/Conference Center, the Trade and Convention Center, and the Henry Street Project. Mr. Clark stated that there was a serious effort made to tie all of these projects in together. Mr. White referred to the "conceptual" status of this project and questioned at what point the conceptual development of a project is far enough along that it will be competing for bond money versus just receiving planning money. He stated that from what he has heard about this project, it is no further along than the Henry Street project and the Henry Street project has been 408 under discussion for much longer than this project, and he is comparing the Railside Linear Park project to the Henry Street project. Mr. White also referred to other projects that will need to be decided on, and specifically referred to the Jefferson Center project which is already in the operational stage and needs more development, and questioned how the Council will balance these projects and decide which projects to fund. The City Manager stated that the projects move from conceptual into bond projects when Council decides they do; and as he goes through the process to get there, with this project he looks at the Conference Center, the Hotel, the Market Building and the pedestrian tie that comes across, and then the other known project, the Transportation Museum, which is existing and operational and has several hundred thousand visitors coming to it, and this is only a way to link those two projects together. He pointed out that in talking about how to encourage warehouse row to become something more than it is, that most successful businessmen would make that investment when they decided they could get a return on their investment. He referred to the earlier reference by Mr. White about the Jefferson Center project, and stated that back when the Jefferson Center Foundation asked for $3.5 million in City funds, he would not recommend it until they came up with some leases in order to prove that they believed they could create enough critical mass in that building that would help pay the operating expenses; and that he believes the direction in which the City needs to move with regard to the Henry Street project is that the City needs to move beyond what he hopes to see in that area to determine what it is going to take in terms of the public sector in order to create an infrastructure that will allow the second half of that, the private sector investment, to take place. Mr. Parrott inquired as to whether the $2 million in identified funding includes construction of any new restroom facilities along the Railside Linear Park; whereupon, Mr. Clark advised that restrooms are not included. The City Manager stated that he believes there are adequate restroom facilities in the downtown area, with the exception of cases where large groups of school children may be concerned. Mr. Parrott questioned whether any thought has been given with regard to the concept of developing the warehouse row area from a warehouse concept to a restaurant or public accommodations concept, and whether any upgrade in the public water and sewer systems in this area will be required; whereupon, Mr. Kiser advised that there is a main interceptor line coming up into that area to First Street, and he has not analyzed it from First Street to Second Street; however, he knows that the water system is good in the Jefferson Street area, but he does not know whether any upgrades will be necessary at this point. 4O9 The Mayor stated that the City may want to take a look at the buildings along the alley that runs behind the Crystal Tower Building and consider changing the buildings to front on that side so that the fronts of the buildings would be visible from warehouse row, and to refocus where people would be making their entrances off of Salem Avenue; that this would require closing the alley and providing parking so that entrances could be made to the buildings from the Salem Avenue side; and that this concept reincorporates the idea of a railroad platform and he believes it will also provide a sense of security in this area. Mayor Bowers further stated that he believes if there is any one important thing that is decided in this project, if it is going to be successful, it must be completed from one end to the other, even if the first phase does not include the benches, the public art, the shrubbery and trees, etc. NEW PROJECT REQUESTS: The City Manager highlighted the new project requests as listed in the Capital Improvement Program Planning Summary under New Project Requests, as follows: PROJECT CATEGORY/TITLE ADDITIONAL FUNDING REQUIRED SOURCES FOR ADDITIONAL FUNDING REQUIRED Long-Range Facilities Plan $ 100,000 Capital Fund Interest Earnings Peters Creek Extension Fire Station $ 870,000 Future General Obligation Bond Issue DRI-Kirk Avenue Improvements $ 53,325 Capital Fund Interest Earnings Stone Printing Building Acquisition Improvements to Virginia Museum of Transportation $ 550,000 $ 1,624,874 Capital Fund Interest Earnings Future General Obligation Bond Issue, $812,437 matched with funding from Virginia Museum of Transportation Victory Stadium/Field House Evaluation $ 100,000 Capital Fund Interest Earnings Replacement of Cooling Systems - Public Schools $ 800,000 Future General Obligation Bond Issue 410 School Technology $ 7,500,000 CMERP Fund, $2,000,000; Future General Obligation Bond I s s u e , $5,000,000; Donations , $500,000 Upgrade Fire Alarm Systems - Public Schools $ 120,000 Future General Obligation Bond Issue Computerized Traffic Signal System $ 1,350,000 Future General Obligation Bond Issue Curb, Gutter and Sidewalk Program 6,000,000 Future General Obligation Bond Issue 1-581 Connection/Valley View Boulevard Extension $ 7,700,000 State and Federal Highway Funds or Future Bond Issue Roadway Safety Improvement Program $ 300,000 Future General Obligation Bond Issue Traffic Signals - Installation of New Signals $ 1,200,000 Future General Obligation Bond Issue Civic Center - Capital Improvements 728,000 Future General Obligation Bond Issue Civic Center - Capital Maintenance and Major Repairs $ 1,587,200 Future General Obligation Bond Issue The City Manager explained the specifics of the new project requests, as follows: LONG RANGE FACILITIES PLAN: It was advised that this project would consist of the development of a long-range facilities plan for the City organization in order to anticipate and plan for growth in City programs and provide adequate office space and other operational facilities so that programs can be operated at the highest level of performance possible; and that the plan would address the following issues: 411 Determination of the most cost-effective manner of utilizing existing City facilities to meet the current office and other facility space needs of its programs; Development of future growth projections in office and other facility space needs for the City's various programs; Identification of cost-effective alternatives for meeting the City's facility space needs for the future; and Recommendation of a long-range strategy for meeting facility space needs and facilitating a high level of program performance. It was further advised that the Social Services Department does not currently have adequate and appropriate space for program operations, resulting in breaches of client confidentiality every day; that the State Department of Social Services is asking for consideration of additional State and Federal funds to address the problem, but a facilities plan is needed in order to get eighty percent reimbursement from the State; that the Health Department does not have adequate or conveniently located facilities for its program operations; that the current facility was built in 1949 to house 56 people and space is currently needed to house 150 people, so the department's programs have been decentralized to various locations around the City to accommodate this need, and a single adequate facility would be better to manage and more convenient to clients; that a recent study of space needs for the Police Department documented the need for approximately 50,000 square feet of operating space; and that the Police Department now has only 32,500 square feet of space at its current location, and operating conditions are extremely cramped and not conducive to a high level of program performance. It was explained that these are some of the major space issues facing the City, and in addition, it is necessary to constantly juggle space assignments to meet program needs; that a recent example is the transfer of the Grants Compliance Office and Office on Youth to the Jefferson Center to provide adequate operational space that was not available in the Municipal Building, and the Fire Administrative Offices, Police Training Academy and Water Department Administrative Offices were moved to the Jefferson Center to more adequately meet their needs; and a long-range facilities plan is needed to provide a proactive, rather than reactive, approach to meeting our space needs. PETERS CREEK EXTENSION FIRE STATION: It was advised that a new fire station would be constructed in coordination with the extension of Peters Creek Road to serve the southwest city area, and the project would be a Roanoke City project with the estimated cost representing the purchase of land, construction costs and '[i113'[T-' "rTl IlT~ "~TilrT;l'- ...... 412 furnishings; that the area is currently served by Fire Station Nos. 4 and 12, and a permanent facility constructed in an optimum location following the completion of the Peters Creek Road extension would provide better fire protection in the western portions of the city with no additional fire resources; and the current facilities are leased stations costing $15,840 per year for Fire Station No. 4 and $12,000 per year for Fire Station No. 12. DOWNTOWN ROANOKE, INC. - KIRK AVENUE IMPROVEMENTS: It was advised that this project would involve the area on Kirk Avenue between Jefferson Street and Market Streets and would include resurfacing the road, installing part raised concrete paver block and part sidewalk along the north side of the street, installing 14 hanging baskets and 13 vertical flags, installing 7 lighting standards and fixtures along the street, and installing a surface level crosswalk using concrete paver block across the east end of Kirk Avenue at the intersection of Market Street; that this block of Kirk Avenue is the primary pedestrian connection between Jefferson Street and the Historic Market area; that several thousand pedestrians and several hundred vehicles try to interact and use this space daily; that improvement of this block as proposed would greatly enhance the safety of pedestrians and bridge the vitality and activity of the Historic Market Area to Jefferson Street and West Kirk Avenue; and that funding this project would help encourage more of the Historic Market Area vitality and traffic to move westward and ultimately provide assistance in filling the vacant storefronts and returning the lost tax revenues from the closed or relocated businesses. It was explained that this project is currently identified by Downtown Roanoke, Inc., as the top priority capital improvement project needed in downtown Roanoke, and that the City owns the property where the project would occur. STONE PRINTING BUILDING ACQUISITION: It was advised that this project consists of the acquisition of the former "Stone Printing" building, and the property is needed for future needs relating to the Hotel Roanoke and Conference Center; and that the property has been offered for sale by the owner at $550,000.00. IMPROVEMENTS TO VIRGINIA MUSEUM OF TRANSPORTATION: It was advised that the proposed improvements have been designed so that they may be accomplished in phases; that the first phase is to renovate the existing front facade and construct improvements which enhance the facility's identity and visibility, and invigorate and humanize the pedestrian experience; that specifically, the Museum will upgrade the front facade with paint, construct a new front entry, and install two neon signs on the Museum's roof, and this phase will also include building a pedestrian plaza in the area between Second and Third Street; that the second phase of the proposed improvements includes building a cover/shed for the Museum's outside rail and road collection, and the design of this 413 cover will complement the roof lines of the existing freight station and will have skylights to allow for natural lighting; that development of the shed will be divided into four phases, and each phase or increment is 70 foot by 180 foot, or 12,600 square feet in area; and that the cost of building each phase is $15.00 per foot, totaling approximately $189,000.00, and the total cost for all four phases of the project will be $756,000.00 with design contingency fees of $113,400.00, and the total for the second phase will be $869,400.00. It was further advised that the third phase of the proposed improvements includes building an amphitheater where the back parking lot presently is located; that this amphitheater would provide a comfortable setting for visitors to enjoy "Roanoke's River", the working line of the Norfolk Southern Railroad; that the design includes an elevated platform along the tracks which provides an extension for the City of Roanoke's proposed linear art/rail walk; that the Museum would also use the amphitheater for workshops, tours, lectures and special events; that the Roanoke Valley Garden Club has chosen the Museum as their main project and will play a big part in the landscaping needs for this area, as well as the pedestrian plaza; and the total cost for building the amphitheater is $375,474.00. It was stated that the Museum proposes to fund this project in a variety of ways; that the cost of completing three phases of the entire proposal is $1,624,874.00; and that the Museum has applied for ISTEA funds and will also look for private and corporate donations, and the Museum has requested that the City provide 50 percent of the funding, or $812,437.00. It was explained that the Virginia Museum of Transportation, Inc., the official transportation museum of the Commonwealth of Virginia, is housed in Roanoke's historic Norfolk and Western Railroad Freight Station; that while this location compliments the mission of the Museum and its significant rail and road collection, the building's current physical appearance lacks noteworthy appeal and some structural enhancements are needed to meet the current needs of the facility; that in order to begin addressing some of the challenges, professors and students from the College of Architecture and Urban Studies to Virginia Polytechnic Institute and State University presented ideas for enhancing the Museum's facility in December 1993, and the enthusiasm generated from this presentation led to the Museum's Board of Directors hiring the architectural firm of Hayes, Seay, Mattern and Mattern, Inc. to work with the College of Architecture and Urban Studies and the Museum's Board to create a renovation plan for the Museum, and the result was an exciting, doable plan for the Museum's future that will compliment some of the City's initiatives for tourism development; and that conceptual plans have been completed and the Museum is seeking funding. 414 VICTORY STADIUM/FIELD HOUSE'EVALUATION: It was advised that this project would involve a contract with a consultant to evaluate Victory Stadium and prepare a report as to the current needs and future opportunities of the facility and the site; that the study would analyze the market trends and identify the revenue generating potential of the property and/or present other possible options for consideration; that this research would also assess the appropriate infrastructure improvements in order to maximize the service potential of the facility, and the study will also evaluate the feasibility of an indoor track and supporting facilities; that a determination is needed as to whether the facility is a sleeping giant or an unproductive dinosaur; and that Victory Stadium, constructed in 1942, is a structure that is beginning to show its age and wear, and in order to attract new and keep existing quality athletic and festival events a plan of action needs to be formulated. REPLACEMENT OF COOLING SYSTEMS - PUBLIC SCHOOLS: It was advised that the air conditioning systems installed in schools constructed in the 1970's are nearing the end of their useful life; that the age of the systems has led to frequent repairs/breakdowns and many repair parts are difficult to obtain; that an engineering study shows that the cost of replacing/upgrading these systems is about $800,000.00; that the replacement of cooling systems is required to improve energy efficiency, eliminate breakdowns, and reduce repair costs; and that the project should commence in July 1995 and be completed by 1997. SCHOOL TECHNOLOGY: It was advised that the schools now have one computer for every 10 students and the objective is to reduce the ratio to one computer to every five students within five years; that computer technology requires that all instructional computers within a school be linked to a network system to facilitate the use of instructional software and student evaluation; that high-tech information technology is required for school library-media centers to allow students access to modern methods of information research; that while the schools have been successful in obtaining Magnet School funds to improve technology in selected schools, approximately two-thirds of all City schools have not been eligible for these funds and lack money for instructional technology innovations; that the instructional technology objective would be to equip these schools with a computer for every five students and network these computers throughout the school; that appropriate instructional software will be required to operate these systems, and school library-media centers also must be equipped with a computerized information retrieval system that has the capability to retrieve information from local, regional and national information networks; and a centralized technology training site must be installed to educate staff on the use of instructional and information technologies. 415 UPGRADE OF FIRE ALARM SYSTEMS - PUBLIC SCHOOLS: It was advised that schools not scheduled for renovation within the next five years require the upgrade of their fire alarm systems to comply with new local building codes; that system upgrade is required to meet local building codes and improve building safety; and that the funding status will depend upon a future General Obligation Bond issue. COMPUTERIZED TRAFFIC SIGNAL SYSTEM: It was advised that installation of the City's existing Central Business District Computerized Traffic Signal System, which controls and coordinates traffic signal operations at 41 intersections in downtown Roanoke was completed in 1980; that this system's central control system, traffic signal controllers and cabinets, and communication cables must be replaced; that the existing system is now obsolete due to rapid technological advancements in the traffic signal system industry; that the manufacturer of this system no longer stocks several of the major parts used in our system; that parts which are available have become expensive; that the traffic signal control equipment at each of the 41 intersections have also gone out of production and replacement parts are difficult to obtain; that traffic signals must continually operate in order to provide for acceptable traffic flow and traffic safety; that system failure now occurs regularly, as often as twice per week, causing the system to fall back to its inefficient back-up system; that this results in poor traffic progression, wastes man-hours of vehicle occupants, wastes gasoline used by vehicles, causes driver irritation and could lead to traffic accidents caused by driver impatience, and requires department personnel to spend considerable amounts of time to restore the system after each failure; that an estimate was developed in consultation with the Virginia Department of Transportation Traffic Engineers and consulting firms based upon their knowledge of costs of other signal systems; and that this project is on hold until funding becomes available. CURB, GUTTER AND SIDEWALK PROGRAM: It was advised that this program consists of replacing old and constructing new curb, gutter and sidewalks in the four quadrants of the City where citizens have requested them; that the total number of requests was 341, as of October 9, 1992; that many neighborhoods throughout the City need new or replacement curb, gutter or sidewalk in order to improve safety, drainage and aesthetics; that the source of estimates include field visits and measurements by Department of Engineering personnel and review of current and past curb, gutter and sidewalk contract prices in the City of Roanoke, and means construction cost tables which are updated annually, were also consulted; and the funding status is dependent upon a future General Obligation Bond issue. 416 1-581 CONNECTION/VALLEY VIEW BOULEVARD EXTENSION: It was advised that a proposed new interchange on 1-581 would provide additional access to Valley View Mall, the proposed Wal-Mart Superstore, the Roanoke Regional Airport, as well as open up access to over 130 acres of land for development; that a justification study by Wilbur Smith Associates will provide the technical information for use in trying to gain State and Federal approval that is needed for this interchange; that the interchange configuration has not been determined; that efforts need to be made to gain approval for a compressed-diamond interchange; that Valley View Boulevard would be extended to connect with the new interchange; that the next option would be for a partial interchange with ramps to and from the south only; that additional access to 1-581 is needed to relieve the poor levels of service experienced at the 1-581/Hershberger Road interchange, as well as problems associated with Valley View Boulevard traffic, especially at the interchange with Hershberger Road; and that the interchange justification study is nearly complete, with construction being dependent upon State and Federal approvals. It was further advised with regard to the funding status that assuming the interchange is approved, efforts can be made to secure State and Federal highway funds available on a competitive basis with other projects in the State; and if funds are not available, local funds would be needed, for which no source has been identified; and portions of Valley View Boulevard Extension would be paid for by benefitting property owners, and the City's cost would be limited to $5,000,000.00. ROADWAY SAFETY IMPROVEMENT PROGRAM: It was advised that the City of Roanoke has approximately 2,800 street intersections; that citizens occasionally advise the City of their concerns regarding traffic safety situations at some of these intersections; that while the City can often resolve many of these concerns with improvements funded from departmental operating budgets, there remain several locations where improvements necessitate funds not within the financial capacity of department operating budgets; that the funding would be used to reconstruct roadway alignments and grades at various intersections which would result in better visibility of approaching traffic; that four such locations that would benefit from this reconstruction include King Street and Berkle¥ Road, N. E., Bennington Street and Riverland Road, S. E., Hemlock Road and Nelms Lane, N. E., and Old Mountain Road and Nelms Lane, N. E.; that this program would result in improved traffic safety and a decrease in the number of traffic accidents that occur at these locations; that the project is estimated at an average per project of $12,500.00 for engineering, $12,500.00 for right-of-way acquisition, and $50,000.00 for construction based upon in-house stimates; that projects included in this program are on hold until 417 funding becomes available; that a Virginia Department of Transportation Safety Grant in the amount of $150,000.00 has been secured for King Street and Berkley Road, N. E., and Old Mountain Road and Nelms Lane, N. E.; and a funding source will need to be identified for the remaining $150,000.00 needed. TRAFFIC SIGNALS - INSTALLATION OF NEW SIGNALS: It was advised that the City of Roanoke has 131 intersections controlled by traffic signals; that there are presently twelve additional intersections that qualify for traffic signalization in accordance with federal specifications found in the Manual On Uniform Control Devices (MUTCD); that these specifications consider vehicle volumes, delay, pedestrian activity and accident history; that this project would provide funding for the signalization and related work at four intersections; that the City's traffic signal ranking system presently identifies the top four signalization needs; that traffic volumes continue to grow on an annual basis in the City of Roanoke; that this trend is projected to continue, and as it does, more intersections will be added to the overall list of candidates for signalization; that based upon past experience, Roanoke can expect its citizens to place strong emphasis on the need to signalize a particular intersection in any given year due to traffic delays and/or a high number of traffic accidents; that these legitimate needs must continue to be met to improve the efficient and safe movement of traffic through heavily traveled intersections; that the source of estimates is based upon historical cost data for other signalization projects, and anticipation of costs expected for these four signalization projects; that these signalization projects are on hold until funding becomes available, and each project would be scheduled individually with each project requiring 9-12 months to design and construct; and no funding has been identified for this project. CAPITAL IMPROVEMENTS - CIVIC CENTER: It was advised that this project consists of installing an enclosure over the front entrance to the Exhibit Hall; installing a directional sign for the Exhibit Hall entrance; installing an enclosure over the rear entrance of the Coliseum and constructing an outside building for storage of equipment; constructing seating platforms for the disabled in the Coliseum and Auditorium; enlarging the Administration Office space into the Vestibule area; installing a monolithic floor system composed of an epoxy mastic material over the Coliseum concourse; installing a ramp for the disabled in front of the Coliseum; installing an orchestra shell in the Auditorium; enclosing the Auditorium Terrace entrance; and replacing the existing Coliseum scoreboard by private donation. It was further advised that the ramp for the disabled and seating area are needed to comply with the Americans With Disabilities Act; that the enclosure is needed over the Auditorium balcony to better utilize the facility; that the orchestra shell was removed from the Auditorium and needs replacing; that the enclosure is needed over the Exhibit Hall steps 418 to eliminate dangerous conditions during inclement weather conditions; that the directional sign is needed to identify the location of the Exhibit Hall; that the existing scoreboard is old and replacement parts are not available; that the Civic Center needs additional office space for future expansion and an enclosure is needed over the ramp at the rear of the Coliseum to eliminate hazardous working conditions; that the facility is in need of capital improvements to enhance facility usage by lessees and patrons; and that funding for replacement of the existing Coliseum scoreboard will be provided by private donation, and the remaining project funding will come from a future general obligation bond issue. CAPITAL MAINTENANCE AND MAJOR REPAIRS - CIVIC CENTER: It was advised that this project consists of replacing existing fire and temperature control system, replacing the Auditorium stage flooring, repaving and re-striping the parking lot, pressure cleaning and repainting all exterior surfaces, replacing foam and covers for 8,372 permanent seats in the Coliseum, replacing side and end risers with motorized retractable units, replacing 6,000 square feet of existing damaged sidewalks surrounding the facility, directional signage and parking improvements, and additional facilities for ladies restroom. It was further advised that Civic Center construction was completed in March, 1971; that due to usage over the past 22 years, the facility has deteriorated and is in need of major capital maintenance; that the existing fire and temperature control system is obsolete and parts are no longer available; that the Auditorium stage floor is splintered and dangerous for many events; that the parking lot has many cracks and potholes and is badly in need of repaying; that permanent seating in the Coliseum needs replacement of foam cushions, spring and seat covers; that the useful life of present seating has expired; that existing risers are worn out and require continuous maintenance; that there are insufficient facilities available in the Coliseum ladies restroom; that parking directional signage is needed, as well as more parking and an improved counting system; and that with regard to the funding status, the bid for repaving and re-striping of the parking lot has been awarded, and funding for the remaining projects would come from a future general obligation bond issue. Mrs. Bowles inquired as to the status of the auditorium renovation at the Jefferson Center; whereupon, the City Manager stated that it is the Jefferson Center's project to renovate the auditorium; that the targeted use for the auditorium is conceptual at this point, and that Judge Fitzpatrick had advised him that the Roanoke Symphony, the Opera, the Junior Miss, the Kiwanis, the Travelogue and the Ballet were essentially those who have expressed an interest in using the auditorium if it is available; that there had not been any feasibility report generated; and he had delayed recommending the Jefferson Center project until some leases were entered in terms of the intended use. He stated that in talking with the Civic Center management, the biggest cost at the Civic 419 Center is the auditorium, which is the big time loser at that facility; however, he pointed out that the Civic Center was built for the use of the community, and there are not very many civic centers in the United States that make money, in that it is just not the nature of these facilities to make money. He stated that one of his concerns was the loss of the Symphony to the Jefferson Center Auditorium, but the Civic Center staff has told him that he should not be concerned inasmuch as the flat fee rental the Symphony pays to use the Civic Center Auditorium does not cover the costs anyway; that his initial alarm was that we may be creating a problem for ourselves at the Jefferson Center by spending $2 million of public money to move activities out of the Civic Center, which is still a concern of his; that another concern he has is that the Jefferson Center has not even looked at the operating impact of operating the auditorium, and his thought process automatically leads to where the revenue will come from for the facility if they build it and try to operate it; that the Jefferson Center has not thought this through and has not set a system of fees, and there should be some real concern if the City launches into this project; and that a feasibility study should be conducted to know what the operating costs will be. In answer to a question from the Mayor with regard to ways to assist and cooperate with the Jefferson Center in getting the other portion of the building renovated for leasing purposes in order for it to become a money maker, the City Manager stated that he believes the Jefferson Center Foundation feels that if there is any money to be raised publicly it is associated with that auditorium. (At this point, 4:45 p.m., Council Member Wyatt left the meeting.) There was discussion with regard to the acoustics of the Jefferson Center auditorium, and references were made to other similar facilities in the area. The City Manager referred to the line item under Miscellaneous New Project Requests relating to a Parking Facility for the Jefferson Center, and stated that in the long term development of the Jefferson High School they are in dire need of parking space; that the City's internal parking committee has focused on potentially creating parking for municipal employees during the day, which will also benefit the Jefferson Center in the evenings; and that he does not believe this needs to go in terms of a referendum, but it might need to be a part of a wider capital improvement program. In response to a question from Mr. Edwards as to the area proposed to be used for parking, the City Manager advised that the committee has looked at the east side of the building where multi-housing exists right above the YMCA, and suggested the possibility of cleaning out that area, and going down one street to try to pick up any available clean lots. 420 With regard to the request under Parks for the Victory Stadium/Field House evaluation project, the City Manager stated that this is a capital improvement issue but not necessarily a general obligation bond issue; that it is intended to try and provide the engineering staff with some resources to determine what the potential reuse of Victory Stadium might be and secondly, to get at the issue regarding a Field House; and that the $100,000 estimated amount includes roughly $50,000 for each side of this issue; and that the need exists to begin to get the school administration, the athletic community and citizens who live in that vicinity involved in the process. Mr. White commented that he feels the School Board and the school administration should be involved in the project, and even if they are not willing to participate in the funding, they should be involved in the development and study process. Mr. Edwards provided a briefing with regard to discussions held by members of a Field House Steering Committee over the past six weeks or so, and advised that the original concept was to start from scratch and build a field house in some location that the City already owns; that more recently, it came to the committee's attention that Celebration Station, which is owned by First Union Bank, is on the market for $3.25 million; that the building is located near the Airport, it has over 1,000 parking spaces, and roughly one-quarter of the building is already being leased until 1998, with options to renew for up to an additional ten years; that essentially, the building already has rental income in excess of $300,000 per year guaranteed; that an approximately 700 foot by 200 foot portion of the building is empty, which is twice the space that would be needed for a field house; that this portion was recently remodeled into offices and shops, and if this area was gutted, these materials would be of some value; that he will receive information within the week from Ray Craighead, an engineer, as to how much it would cost to gut the facility and then put back in what is needed for a field house; and that his guess for conceptual purposes is that the cost will be between $800,000 and $1 million, and he believes First Union would be willing to sell the building for less than $3.25 million. He stated that Roanoke County may be willing to participate in the cost of the proposed facility, and pointed out the possibility of charging the City and County school systems for use of the facility. Mr. Edwards further explained plans which would include an indoor soccer field with seating for 850 spectators, a 200-meter track, locker rooms, basketball courts, and gymnastics, and stated that the facility could be rented out for tournaments and used for winter sports activities, and that Roanoke County also may be interested in using the facility for Northside High School activities. He pointed out that this plan may be workable if the building could be purchased and renovated for approximately $4 million, and if there was in excess of $400,000 per year in rental 421 income to pay it off; that he does not know what the operational costs would be, but it seems to him this would be the kind of facility that would pay for itself; and that it would serve a very important function in the community, as well as bring in revenue to the area in terms of economic development. The City Manager advised that he would present a report to Council next week with specific recommendations on items to be included in the $23 million bond issue. Mr. White commented that the City is possibly getting ready to spend $23 million in capital funds, and his concern would be that the City does not get into the situation of where there is no plan to include full participation from all the different trades, minority groups, or local labor; and he would hope that as a part of the bond package the City Manager would include a note to let Council know what mechanisms are in place to avoid having to go out and create a whole special group to ensure that all segments of the community are involved in these capital projects. The City Manager stated that he does not have a staff dedicated to this project, and that he sees the need for a group discussion with regard to whether or not Council wants him to create and dedicate staff to this particular project, and that he understands the need to continue the ongoing discussion. The Mayor expressed appreciation to the City Manager and members of the City staff who participated in the capital improvement program development process. The Mayor pointed out that it is his understanding that the advertising or publicity for a bond issue is usually handled by the Chamber of Commerce, and he suggested that the City Manager contact John Stroud or Joe Vipperman to let them know that this is coming and to emphasize right from the beginning that City Council and the City Administration are anticipating the Chamber's support of this bond issue. There being no further business, the Mayor declared the meeting adjourned at 5:30 p.m. APPROVED ATTEST: Mary F. Parker City Clerk Mayor 528 ROANOKE CITY COUNCIL CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY Joint Session August 8, 1994 12:40 p.m. A joint meeting of the Roanoke City Council and the City of Roanoke Redevelopment and Housing Authority was called to order by Mayor David A. Bowers and Chairperson Willis M. Anderson on Monday, August 8, 1994, at 12:40 p.m., in the Social Services Conference Room, Room 306, Municipal North, 215 Church Avenue, S. W., City of Roanoke, with Mayor Bowers and Chairperson Anderson presiding. COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles, John S. Edwards, Delvis O. McCadden, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ......... COUNCIL MEMBERS ABSENT: John H. Parrot-- 1. HOUSING AUTHORITY COMMISSIONERS PRESENT: James W. Burks, Jr., Robert W. Glenn, Jr., Carolyn M. Johnson and Chairperson Willis M. Anderson 4. HOUSING AUTHORITY COMMISSIONERS ABSENT: Ronald O. Crawford, H. B. Ewert and Jack Loeb ..... 3. OTHERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor; Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority; H. Wesley White, Director of Development, Roanoke Redevelopment and Housing Authority; Anita Lee, Resident Development Administrator, Roanoke Redevelopment and Housing Authority; Earl W. Saunders, Jr., Management Director, Roanoke Redevelopment and Housing Authority; John Grove, Attorney, Roanoke Redevelopment and Housing Authority; Max Ruggiero, Director of Administration, Roanoke Redevelopment and Housing Authority; and Evelyn A. Ringler, Administrative Assistant, Roanoke Redevelopment and Housing Authority. The Mayor advised that he enjoyed a close working relationship with the Roanoke Redevelopment and Housing Authority during the eight-year period that he served as Council's liaison to the Board of Commissioners. He called attention to the importance of periodic meetings with Council appointed committees to insure that the lines of communication remain open, and the importance of meeting with the Roanoke Redevelopment and Housing Authority at least once a year to stay abreast of Housing Authority issues. 529 On behalf of the Roanoke Redevelopment and Housing Authority, Chairperson Anderson expressed appreciation for the opportunity to meet with the members of Council to share common concerns and interests. He advised that earlier in the year, the Board of Commissioners and staff of the Housing Authority held a strategic planning session and adopted a mission statement which states that the Housing Authority, in partnership with organizations, agencies and local governments, will provide housing and home ownership opportunities for low to moderate income persons, assume a leadership role in providing programs and resources for residents, encourage self-sufficiency, self-esteem and self-determination, and maintain a leadership role in fostering economic development and job opportunities. He stated that in keeping with its mission, the Housing Authority owns, operates and manages, 1479 units of conventional public housing and administers the Section 8 Program, which provides rental assistance to private landlords for 1,333 households, and combined affordable housing is provided by and through the Housing Authority to approximately 6,600 residents of Roanoke. In addition, he pointed out that there are 1,297 subsidized housing units in the City of Roanoke which are not operated by the Housing Authority but help to provide housing for low and moderate income persons. He stated that in carrying out its responsibility during the past year, the staff of the Housing Authority executed 9,000 work orders for repair and replacement items within housing complexes in various sections of the City, processed 2,820 applications for housing and paid local landlords approximately $4 million for rental assistance for Section 8 participants, and approximately $21 million will flow through the Housing Authority this year into the Roanoke economy. He explained that the Housing Authority coordinates, facilitates and provides a wide variety of resident support programs in public housing developments which vary from participating in the teenage health center in Hurt Park to awarding five $2,000.00 scholarships to public housing residents. He stated that Housing Authority staff continues to work with the resident housing organizations which are active in community development, and called attention to state recognition of the Joint Resident Council, a recent recipient of the Governor's Award for Volunteer Excellence. He further stated that the Board of Commissioners firmly believe that public housing and Section 8 should be indigents of transition from welfare to work, from dependence to self-sufficiency, from tenancy to home ownership, and public housing must represent places where residents can pull their lives together, consolidate their gains and move on. He explained that in order to help residents accomplish these goals, the Housing Authority continues to forge linkages with community agencies and currently works with 34 different organizations to coordinate and facilitate various programs; and to create home ownership opportunities for residents of assisted housing, funds have currently been recycled from Highland Manor into constructing new single family units, and construction is expected to start this year. He explained that the Housing Authority, because it is a redevelopment as well as a housing 530 authority under state law, continues to work with City staff on economic development issues and called attention to high profile activities such as the Hotel Roanoke Conference Center project and the Vitramon addition in the City's Roanoke Centre for Industry and Technology. He stated that the Housing Authority helped to generate economic development through the recent sale of property in the Deanwood and Shaffers Crossing Redevelopment areas, and is presently pursuing a feasibility study for an office building on Henry Street to serve as administrative offices for the Housing Authority which could, in turn, serve as a catalyst for other development in the Henry Street area. He noted that the Housing Authority has continued its efforts to upgrade Roanoke's private housing stock and assisted a total of 205 first time home buyers during the year, assisted with extensive renovations to 48 homes and emergency repairs to 65 homes, and the Rental Rehabilitation Program has facilitated the development of seven upper level housing units in downtown Roanoke. Ms. Johnson discussed certain existing programs in public housing, and referred to the Teen Health Center that offers assistance to young people who are residents of public housing which enables them to receive treatment for certain health-related problems, and any public housing resident, no matter where they live, may seek treatment through the Teen Health Center. She referred to Chess Clubs and the Parent Resource Center operated by the Housing Authority in conjunction with the Roanoke City Public Schools which is similar to a library with computers that enable parents and children to receive instruction on computer operation, and Parent Resource Centers are located in Hurt Park and Lincoln Terrace Housing Projects. She expressed appreciation to the City for the Police COPE Units (Community Oriented Police Efforts) that were established in Lincoln Terrace, Jamestown Village, and Hunt Manor housing developments, and called attention to the good interaction between the COPE unit and the residents of the areas, and noted that the crime rate has decreased considerably since the COPE units were established. Ms. Wyatt, Council's liaison member to the Roanoke Redevelopment and Housing Authority, advised that she looks forward to working with the Housing Authority. She stated that the comments of Ms. Johnson were well taken and represent a positive attitude on behalf of persons residing in public housing. Mr. White advised that having previously served as Council's liaison member to the Roanoke Redevelopment and Housing Authority, he learned a great deal about the general role of the Housing Authority and expressed appreciation to the Commissioners and to staff for their assistance during his tenure. He called attention to the importance of housing and spoke in support of upper and middle income housing inasmuch as there are certain matters that 531 the City and the Housing Authority can accomplish jointly to maintain a balance within the City. He spoke in support of joint housing projects with surrounding Roanoke Valley jurisdictions, and added that he looks forward to working with the Housing Authority on future projects. Mr. Anderson advised that the Housing Authority has given its wholehearted approval to the market rate housing strategy and offered the resources and assistance of the Housing Authority toward a successful conclusion. In regard to surrounding Roanoke Valley jurisdictions, he advised that under state law, the Housing Authority is not confined to just the City of Roanoke and would be pleased to entertain requests by other governing bodies. Mr. Edwards called attention to the importance of the Housing Authority in its role in regard to economic development and low to moderate income housing. He referred to a recent meeting with Anita Lee, Resident Development Administrator of the Housing Authority in connection with better utilization of school resources, buildings, and athletic fields working in partnership with the Housing Authority, the City Administration, the Parks and Recreation Department and the School Administration to expand after school, weekend, and summer programs with existing resources. He expressed appreciation for the work of the Roanoke Redevelopment and Housing Authority and specifically commended the Housing Authority for its involvement in the Hotel Roanoke Conference Center project. Mr. McCadden expressed appreciation to the Board of Commissioners for their service and called attention to the diverseness of the Board and its agenda. He also called attention to the Housing Authority's involvement in economic development, and commended the Housing Authority for encouraging its residents to become more active in the City and for programs at Hurt Park and Lincoln Terrace Housing Projects. He advised that the efforts of residents to take control of their neighborhoods are important and should be applauded. Mrs. Bowles expressed appreciation to the Housing Authority and commended Ms. Johnson for her involvement by including residents in Housing Authority activities. She encouraged Housing Authority involvement in Henry Street projects, as well as downtown housing. The Mayor spoke in support of the Housing Authority moving progressively forward with its involvement in the Henry Street project. He advised that within the last 60 days, plans were announced for the proposed rail walk which is a $2.3 million project that will be included in the bond referendum, and it is hoped that the Housing Authority will support the project which 532 includes construction of a pedestrian bridge to connect the Hotel Roanoke to the City Market area. He explained that one of the problems with Henry Street is that the area is not connected to the market and the rail walk will help to close the gap and provide direct access. He stressed the importance of Housing Authority involvement in the Henry Street project and requested a status report with regard to future involvement. With regard to downtown public housing, the Mayor advised that the topic has been discussed with the Board of Commissioners during the past two years and requested a follow-up report and proposal. He called attention to the fact that there have been no new public housing projects in the City in the past ten years, and if the number of senior citizens continues to grow, it will be necessary to provide more public housing. In order to tie in with the rail walk, downtown development and the societal need to provide quality housing for senior citizens, the Mayor requested that the Housing Authority report to Council within a reasonable time with specific recommendations. In connection with the Housing Authority's proposed administrative office building on Henry Street, Mr. Anderson called attention to a request for proposals from Hill Studio for a proposed plan, advising that before taking action on the final plan, the document will be presented to Council. If the office building proves to be feasible, he stated that it would serve as a catalyst for other developments in the Henry Street area and tie in with the rail walk and the Hotel Roanoke Conference Center. He advised that the Housing Authority will be pleased to follow through on the Mayor's request for suggestions in regard to downtown public housing and noted that preliminary studies have been conducted, that certain problems have surfaced and the information will be shared with the members of Council as the study progresses. He advised that both Morningside Manor and Melrose Towers housing developments, which house elderly and disabled residents, were constructed in the 1970's, and since that time, no new high rise public housing has been constructed in the City of Roanoke. He stated that in moving forward with new high-rise housing developments, Department of Housing and Urban Development funds must be identified, that the City would have to justify the use of the funds, and the fact that there are vacancies in both Morningside Manor and Melrose Towers could present a problem. He called attention to vacant public housing units throughout the City, including the two abovereferenced high-rise projects, that there is a long waiting list of applicants for public housing, however, there is a problem when an applicant is offered a housing unit and they decline because they prefer to wait for another housing unit. He stated that the Housing Authority will be pleased 533 to pursue funding for another high rise apartment complex, but it is important to remember that in order to receive the necessary Federal funds, the City will have to justify the need. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority, advised that the staff of the Housing Authority has done a tremendous job, working hard and living through a number of changes. She further advised that over the past year the Housing Authority was reorganized into three functional areas, viz: development, housing and administration; that all upper level staff positions have now been filled; and the first five year strategic plan has been completed to provide a vision and a way to move forward in order to serve as a more effective partner with the City of Roanoke and the City's efforts. She stated that the Housing Authority is currently revamping its personnel system in order to achieve the goal of pay for performance for employees which will enable those employees who give extraordinary service to be appropriately rewarded; and equipment will be upgraded with an emphasis on computerization, along with intensive training of employees at all levels from maintenance personnel to administrative staff. She called attention to staff efforts to identify vacant public housing units; that KPMG Peat Marwick was contracted to audit the records of the Housing Authority and the audit revealed no adverse findings; and joint purchasing/bidding efforts in conjunction with the City as a cost saving measure. She commended the Housing Authority's Joint Resident Council as recipient of the Governor's Award for Volunteer Excellence; and referred to a consolidated budget reflecting all of the Housing Authority's programs and activities which was entered into national competition and resulted in the City of Roanoke's recognition as a National Award Merit Winner. She presented documents setting forth the Housing Authority's strategic plan, a copy of the consolidated budget, a brochure on affordable living in public housing, and a brochure and fact sheets on all Housing Authority programs. She expressed appreciation to City staff for efforts to include Housing Authority staff in City operations and deliberations. The Assistant City Manager advised that the City administrative staff understands the importance that Council has placed on providing safe, decent and affordable housing for all citizens of the City of Roanoke, and in that respect, City staff has enjoyed a positive working relationship with Housing Authority staff. He assured the members of Council that they can depend upon the City Administration and the Housing Authority Administration to continue its good working relationship in order to carry out the mission of City Council and the Roanoke Redevelopment and Housing Authority. 534 Ms. Smith advised that the Lansdowne Park Recreation facility was recently completed and the Housing Authority looks forward to dedicating the facility to the City of Roanoke as a part of its Parks and Recreation Department during the month of September. There being no further business, the Mayor and the Chairperson declared the joint meeting of the Roanoke City Council and the Roanoke Redevelopment and Housing Authority adjourned at 1:30 p.m. APPROVED ATTEST: Mary F. Parker City Clerk Mayor 535 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL August 22, 1994 10:00 a.m. The Council of the City of Roanoke met in regular session in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on Monday, August 22, 1994, at 10:00 a.m., the regular meeting hour, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended. PRESENT: Council Members John H. Parrott, William White, Sr., Linda F. Wyatt, Elizabeth T. Bowles, John S. Edwards, Delvis O. McCadden and Mayor David A. Bowers ...... 7. ABSENT: None--- Oe OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The meeting was opened with a prayer by The Reverend Mark A. Graham, Pastor, St. John Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, that item would be removed from the Consent Agenda and considered separately. He called specific attention to a request for an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council. COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers requesting that Council meet in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and 536 ACTION: ACTION: committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bowles moved that Council concur in the request of the Mayor to convene in Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Bowles, Edwards, McCadden and Mayor Bowers-- Wyatt, -0. NAYS: None. DIRECTOR OF FINANCE-ACTS OF ACKNOWLEDGEMENT: A communication from Mayor David A. Bowers transmitting correspondence from the Virginia Government Finance Officers' Association acknowledging issuance of a Certificate of Achievement for Excellence in financial reporting for the City's most recent Comprehensive Annual Financial Report, was before Council. (For full text, see communication on file in the City Clerk's Office.) Mrs. Bowles moved that the communication be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ............. 7. NAYS: None-- 0. ANNUAL REPORTS-COMMITTEES-AUDIT COMMITTEE: A communication from Council Member William White, Sr., Chairperson of the Audit Committee, transmitting the Annual Report of the Audit Committee for the year ended June 30, 1994, was before the body. A summary of the Audit Committee's activities is as follows: reviewed and concurred with the annual plan presented by KPMG Peat Marwick; 537 ACTION: ACTION: reviewed and concurred with the Municipal Auditor's annual audit plan; reviewed the independent accountant's report with representatives from KPMG Peat Marwick and City officials; reviewed the internal audit reports with the Municipal Auditor and City officials; and furnished a copy committee meeting officials. of the minutes of each to City Council and City (For full text, see communication and Annual Report on file in the City Clerk's Office.) Mrs. Bowles moved that the communication and Annual Report be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ..... 7. NAYS: None ...... ANNUAL REPORTS-MUNICIPAL AUDITOR: A report of the Municipal Auditor transmitting his Annual Report for the year ended June 30, 1994, was before Council. (For full text, see Annual Report on file in the City Clerk's Office.) Mrs. Bowles moved that the Annual Report be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers-- 7. NAYS: None. -0. OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING DISTRICT COMMISSION: A report of qualification of Marsha Compton Fielder as a member of the Fifth Planning District Commission, for a term ending June 30, 1997, was before Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) 538 ACTION: ACTION: Mrs. Bowles moved that the report of qualification be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers --7. NAYS: None--- Oe OATHS OF OFFICE-COMMITTEES-YOUTH: A report of qualification of Alison R. Baird as a member of the Youth Services Citizen Board, for a term ending May 31, 1997, was before Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Mrs. Bowles moved that the report of qualification be received and filed. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ..... 7. NAYS: None REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: PARKS AND RECREATION-VAAMATEUR SPORTS/COMMONWEALTH GAMES: Peter R. Lampman, President, Virginia Amateur Sports, Inc., appeared before Council and expressed appreciation for the City's support of and commitment to the 1994 Virginia Commonwealth Games. He advised that the Commonwealth Games have grown from 4,600 athletes five years ago to 8,000 athletes in 1994; whereupon, he presented Council Members with Commonwealth Games logo T-shirts in appreciation of the City's support. He also presented the Mayor with an engraved plague expressing appreciation to the City of Roanoke for sponsoring the 1994 Commonwealth Games. Without objection by Council, the Mayor advised that the remarks of Mr. Lampman would be received and filed. PETITIONS AND COMMUNICATIONS: BUDGET-CITY jAIL-GRANTS-SCHOOLS: A communication from the Honorable W. Alvin Hudson, Sheriff, with regard to adult basic education funds for inmates of the Roanoke City Jail, was before Council. 539 It was advised that in 1987, Governor Gerald Baliles initiated a literacy program for inmates incarcerated in the Virginia Department of Corrections, which was intended to reduce recidivism among inmates by encouraging them to obtain a G.E.D. level of education and thereby increase their abilities to obtain jobs once released from custody; that since fiscal year 1988-89, Federal grant funds have been made available to local jails to provide educational programs for inmates at the local level; that for the past five years, the educational program serving inmates in the Jail has proven successful; and utilizing a part-time teacher in addition to community volunteers from local churches and other organizations, the jail has been able to provide quality educational opportunities to inmates. It was further advised that the Roanoke City School Division requested and received approval for continued funding of the Roanoke City Jail's educational program for fiscal year 1994-95; that an "institutional adult plan" request was again submitted as a part of the Annual Program Application for adult education under the State Adult Literacy and Adult Education Act, whereby funds are administered by the Adult Education Service of the State Department of Education through local school divisions; that Federal funds not to exceed the amount of $16,500.00 have been approved to reimburse Roanoke City for 90 per cent of the total cost in order to continue to pay a part-time teacher to operate the educational program in the City Jail for 52 weeks; and the City of Roanoke is required to provide a local ten per cent cash match, or $1,833.00, in order for the Roanoke City Jail to continue to participate in the program, the total cost of the program to be $18,333.00, with program cost not to exceed $16,500.00 from the State Department of Education plus the local cash match of $1,833.00. The Sheriff recommended that the Director of Finance be authorized to establish a revenue estimate in the Grant Special Revenue Fund in the amount of $16,500.00 in Federal funds and $1,833.00 in local cash match to be paid by the Roanoke City Jail's Canteen Fund; and that Council appropriate $18,333.00 in the Grant Special Revenue Fund to the following accounts: Temporary Wages FICA $17,030.00 1,303.00 (For full text, see communication on file in the City Clerk's Office.) 54O ACTION: ACTION: A report of the City Manager concurring in the recommendation of the Sheriff, was before Council. (For full text, see report on file in the City Clerk's Office.) Without objection by Council, the Mayor advised that the report of the City Manager would be received and filed. Mr. White offered the following emergency budget ordinance: (#32150-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 337.) Mr. White moved the adoption of Ordinance No. 32150- 082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ..... 7. NAYS: None 0. Following discussion, Mr. McCadden moved that the matter of hiring a full-time employee to administer the G.E.D. Program to inmates in the Roanoke City Jail and to provide follow-up services after completion of the program be referred to the City Manager and the Sheriff for study, report and recommendation to Council within 30 days. The motion was seconded by Ms. Wyatt and unanimously adopted. BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS-VICTIM/ WITNESS/JUROR PROGRAM: A communication from the Honorable Donald S. Caldwell, Commonwealth's Attorney, with regard to acceptance of and continued participation in the Department of Criminal Justice Services Grant for the Victim/Witness Assistance Program, was before Council. It was advised that the Victim/Witness Program is designed to recognize and address the needs of victims and witnesses in the Roanoke City Criminal Justice System and to continue the commitment for citizen support; and 541 in September 1984, Council accepted the start-up grant, hired a full-time program coordinator in October 1984, and the program has been in continued operation since that time. It was explained that the Victim/Witness Assistance Program has been awarded a 12-month, $34,021.00 grant, No. 94-A8554, for the period July 1994 through June 1995, which will be matched by a local cash match of $24,903.00, for a total grant budget of $58,924.00; that the Program continues to operate with a full-time coordinator, as well as a full-time assistant for the Juvenile and Domestic Relations Court; that duties have expanded and increasingly greater contact has been made with persons in need of program services; and the program is coordinated by the Office of Commonwealth's Attorney, which fiscal year 1994-95 budget as approved by Council included a local cash match grant fund of $24,903.00. The Commonwealth's Attorney recommended that Council concur in the following actions: authorize acceptance of and participation in the Department of Criminal Justice Services Grant No. 94-A8554 for the Victim/Witness Program in the amount $34,021.00, with the City to provide a total local cash match of $24,903.00 from monies provided in the Commonwealth Attorney's fiscal year 1994-95 budget; authorize the City Manager to execute all appropriate documents to obtain the grant; and authorize appropriation of $34,021.00 in State grant funds and transfer $24,903.00 in local matching funds from General Fund Account No. 001-004-9310-9535 to the Grant Fund and establish a corresponding revenue estimate in accounts to be established by the Director of Finance. A report of the City Manager concurring in the recommendation of the Commonwealth's Attorney, was also before Council. (For full text, see communication and report on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: 542 ACTION: ACTION: (#32151-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 338.) Mrs. Bowles moved the adoption of Ordinance No. 32151-082294. The motion was seconded by Mr. Edwards and adopted by the following vote: AYES: Council Members Parrott, Bowles, Edwards, McCadden and Mayor Bowers White, Wyatt, 7. NAYS: None Without objection by Council, the Mayor advised that the City Manager's report would be received and filed. BUDGET-DRUGS/SUBSTANCE ABUSE-COMMONWEALTH'S ATTORNEY-GRANTS: A communication from the Honorable Donald S. Caldwell, Commonwealth's Attorney, with regard to acceptance of funding for Drug Prosecutor positions, was before Council. It was advised that Federal funding was made available to the Commonwealth of Virginia to be used for the development of several Multi-Jurisdictional Special Drug Prosecutors statewide; that positions were developed to coordinate prosecutorial efforts among independent NAYS: None Mrs. Bowles offered the following resolution: (#32152-082294) ARESOLUTION authorizing acceptance of Grant No. 94-A8554 made to the City of Roanoke by the State Department of Criminal Justice Services for a Victim/Witness/Juror Assistance Program and authorizing the execution and filing by the City Manager of the conditions of the grant and other grant documents. (For full text of Resolution, see Resolution Book No. 56, page 340.) Mrs. Bowles moved the adoption of Resolution No. 32152-082294. The motion was seconded by Mr. Edwards and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers -7. 543 jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, utilize Federal, State and local resources to assure maximum prosecutorial effectiveness and provide specialized prosecutorial resources to the regional drug enforcement effort; and, in addition, the Regional Drug Prosecutor has been cross-designated as an Assistant U. S. Attorney, which will permit a State prosecutor to make use of the Federal Grand Jury. It was further advised that on October 9, 1987, the Commonwealth's Attorneys of the Counties of Craig, Franklin and Roanoke and the Cities of Roanoke and Salem applied to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of grant money, to fund a Multi- Jurisdictional Special Drug Prosecutor; and in April 1988, Council accepted the Multi-Jurisdictional Special Drug Prosecutor Grant, and a full-time Special Drug Prosecutor was hired in July 1988. It was explained that on April 15, 1994, the Commonwealth's Attorneys' Services Council notified the Roanoke City Commonwealth's Attorney that legislation approved by the General Assembly allowed funds for Drug Prosecutor positions to be transferred from the Department of Criminal Justice Services and the Commonwealth's Attorneys' Services Council to the State Compensation Board in the following amounts: $62,297.00 for salaries, $10,189.00 for fringe benefits, $9,986.00 for office expenses, and $1,304.00 for locality service cost for the period July 1, 1994 through June 30, 1995; that as a result, the Drug Prosecutor positions that serve the Counties of Craig, Franklin, and Roanoke, and the Cities of Roanoke and Salem will be funded through the Offices of the Commonwealth's Attorneys in the host localities effective July 1, 1994; and the positions will be funded separately from the positions in the Commonwealth's Attorney's Office, with their own cost code, budget, monthly payroll and expense report. The Commonwealth's Attorney recommended that Council concur in the following actions: authorize acceptance of continued participation in funding for the Drug Prosecutor positions through the State Compensation Board, in the amount of $83,776.00, for the period July 1, 1994 through June 30, 1995; 544 ACTION: authorize the City Manager to execute all appropriate documents to obtain funding for the positions; and appropriate $83,776.00 for funding for the Drug Prosecutor positions through the State Compensation Board and establish a corresponding revenue estimate in accounts to be established by the Director of Finance, as follows: Regular Employee Salaries FICA Life Insurance ICMA (Secretary only) Dental Insurance Health Insurance Local Mileage Office Rental Administrative Supplies Telephone Copying/Postage Total $62,297.00 4,765.00 409.00 1,683.00 196.00 4,440.00 1,100.00 5,466.00 800.00 1,320.00 $ 1~300.00 $83,776.00 A report of the City Manager concurring in the recommendation of the Commonwealth's Attorney, was also before Council. (For full text, see communication and report on file in the City Clerk's Office.) Mr. McCadden offered the following emergency budget ordinance: (#31253-082294) AN ORDINANCE to amend and reordatn certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 341.) Mr. McCadden moved the adoption of Ordinance No. 31253-082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ............. 7. NAYS: None -0. Mr. McCadden offered the following resolution: 545 ACTION: (#32154-082294) A RESOLUTION authorizing the acceptance of a Multi-Jurisdictional Special Drug Prosecutor Grant made to the City of Roanoke by the Commonwealth of Virginia and authorizing the acceptance, execution and filing of all appropriate documents to obtain such funds. (For full text of Resolution, see Resolution Book No. 56, page 342.) Mr. McCadden moved the adoption of Resolution No. 32154-082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers -7. NAYS: None ............. 0. Without objection by Council, the Mayor advised that the City Manager's report would be received and filed. BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A communication from the Honorable Donald $. Caldwell, Commonwealth's Attorney, with regard to continuation of the Roanoke City Commonwealth's Attorney Pre-Trial Services Program for fiscal year 1994-95, was before Council. It was advised that the Appropriations Act approved by the Virginia General Assembly during its 1989 regular session authorized the Department of Criminal Justice Services (DCJS) to expend grant funds for establishment of pre-trial diversion of select non-violent, jailable offenses; that the Commonwealth's Attorney, in cooperation with the Circuit, General District and Juvenile and Domestic Relations Courts, established a program in 1990 under the administration of the Court- Community Corrections Program; and a local cash contribution will be required in fiscal year 1995, July 1, 1994 through June 30, 1995, in order to insure continuation of the program. It was further advised that the Judges, City Manager and City Sheriff continue to support the concept of pre- trial diversion of selected non-violent offenders as one method of community diversion to improve the efficiency and effectiveness of the Criminal Justice System in Roanoke; that State funds, in the amount of $68,010.00, are available to Roanoke City in order to continue the Pre-Trial Services Program during fiscal year 1994-95; 546 ACTION: that a local cash contribution of $7,670.00 will be required in fiscal year 1994-95 to ensure continuation of the Program; that funding for the local cash contribution in the amount of $7,670.00 is contained in the City's recommended General Fund budget for fiscal year 1994-95 (Non-Departmental, Transfers to Grant Fund); that a Statement of Grant Award/Acceptance of Special Conditions and Application, in the amount of $75,680.00 ($68,010.00 in State funds and $7,670.00 in local contributions), has been prepared for submission to the Department of Criminal Justice Services by the Commonwealth's Attorney and Director of the Court-Community Corrections Program, who will administer the Program; and approval by Council is requested in order to submit the prepared Statement of Grant Award/Acceptance of Special Conditions and Application to DCJS for its review and approval. The Commonwealth's Attorney recommended that Council authorize the City Manager to execute and submit the Statement of Grant Award/Acceptance of Special Conditions and Application to the Department of Criminal Justice Services for continuation of the Roanoke City Pre-trial Services Program; and appropriate a total of $75,680.00 ($68,010.00 in State funds and $7,670.00 in local funding included in the proposed fiscal year 1994-95 General Fund Budget, Account No. 001-004-9310-9535) to revenue and expenditure accounts to be established in the Grant Fund by the Director of Finance. A report of the City Manager concurring in the recommendation of the Commonwealth's Attorney, was also before Council. (For full text, see communication and report on file in the City Clerk's Office.) Mr. Edwards offered the following emergency budget ordinance: (#32155-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 343.) Mr. Edwards moved the adoption of Ordinance No. 32155-082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: 547 ACTION: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .... 7. NAYS: None 0. Mr. Edwards offered the following resolution: (#32156-082294) A RESOLUTION authorizing execution of a Statement of Grant Award and Acceptance of Special Conditions in connection with continuation of the Roanoke City Pre-Trial Services Program. (For full text of Resolution, see Resolution Book No. 56, page 344.) Mr. Edwards moved the adoption of Resolution No. 32156-082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Bowles, Edwards, McCadden and Mayor Bowers-- Wyatt, NAYS: None ...... Without objection by Council, the Mayor advised that the City Manager's report would be received and filed. BUDGET-CMERP-GRANTS-SCHOOLS: A communication from the Roanoke City School Board requesting appropriation of funds to the following school accounts, was before Council. Grant No. 6081 $1.9 million for the renovation of Wasena Elementary School. A Literary Fund loan application in the same amount has been approved for this project. Grant No. 6237 $65,737.00 for the 1994-95 Eisenhower Project Title II Program to provide for activities to improve the skills and knowledge of mathematics and science teachers. The Program will be 100 per cent reimbursed by Federal funds. Grant No. 6307 $3,599,943.00 for the Magnet Schools Program for 1994-95 to provide for the operation of the Magnet School Programs at 548 Grant No. 6446 Grant No. 6772 Grant No. 6922 Grant No. 6923 William Fleming High School and Ruffner Middle School. The Program will be 100 per cent reimbursed by Federal funds. $695,804.00 for the Alternative Education Program to provide instruction and guidance services to secondary level students who are at-risk of leaving school due to poor academic achievement, low or unrealistic self-concept, or a poor understanding of academic preparation required to achieve their career interest. The Program will be funded by Federal funds in the amount of $70,304.00 and local funds in the amount of $625,500.00. $10,000.00 for the GED Testing Program for 1994-95 to provide instructors for GED preparation classes and for the administration of the GED examinations · Student fees will be the source of revenue. $264,740.00 for the Project YES Program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The Program will be funded by State funds in the amount of $256,296.00 and local funds in the amount of $8,444.00. $105,244.00 for the Drug Free Schools Program for 1994-95 to provide funding for four student assistance counselors at the secondary level to work with substance abuse issues. The Program will be 100 per cent reimbursed by Federal funds. 549 ACTION: Grant No. 6924 $78,128.00 for the Impact Aid Program to provide funds for salaries and fringe benefits of the Partnership Specialist and the magnet office and grants office secretaries. The Program will be 100 per cent reimbursed by Federal funds. Grant No. 6925 $53,187.00 for the 1994-95 Grants Management Program to provide partial funding for the salary and fringe benefits of the magnet program director. The Program will be reimbursed 100 per cent by Federal funds. The School Board further requested the first installment of proceeds totaling $882,302.00 from the 1994-95 Capital Maintenance and Equipment Replacement Fund, which proceeds will be used for the purchase of instructional computers, replacement of school buses and maintenance equipment, relocation of central administrative offices, alteration and upgrade of elementary school classrooms and equipment, replacement of roofs, and installation of modular classrooms. A report of the Director of Finance recommending that Council concur in the request of the School Board, advising that the request represents the first appropriation of School Board fiscal year 1994 CMERP funds of $2,020,436.00, leaving an unappropriated balance of $1,138,134.00, was also before the body. (For full text, see communication and report on file in the City Clerk's Office.) Ms. Wyatt offered the following emergency budget ordinance: (#32157-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 School, Capital and General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 344.) Ms. Wyatt moved the adoption of Ordinance No. 32157- 082294. The motion was seconded by Mr. Parrott. 550 ACTION: Mr. McCadden inquired as to why $560.00 is recommended for appropriation to Roanoke Catholic for tuition costs; whereupon, the Director of Finance explained that the funds pertain to Eisenhower Project Title II 1994-95 which will fund activities to improve the skills and knowledge of mathematics and science teachers while facilitating greater communication and collaboration between disciplines and across grade levels. He further advised that if his response did not satisfactorily address Mr. McCadden's question, the budget ordinance could be deferred until the next meeting of Council on Monday, September 12, 1994, pending additional information from the School Administration inasmuch as no representative from the school system was in attendance to answer questions. Mr. White advised that whenever appropriation requests are submitted to Council, a representative of the requesting party should be present to respond to questions. Mr. Parrott offered a substitute motion that the request of the School Board for certain appropriations be tabled. The motion was seconded by Mr. McCadden and adopted, Mr. Edwards voting no. Mr. Edwards concurred that a representative of the school administration should be in attendance to respond to questions, however, he did not believe that that was sufficient reason to defer action on the matter until the September 12, 1994 Council meeting. Later during the meeting, Mrs. Bowles moved that the request of the School Board be removed from the table. The motion was seconded by Mr. McCadden and adopted. The Assistant City Manager advised that pursuant to his discussion with Richard L. Kelley, Assistant Superintendent for School Operations, the Eisenhower Grant requires that tuition be paid to teachers of private schools, and the $560.00 in funds earmarked for Roanoke Catholic represents pass through funding for tuition for two mathematics teachers. Ordinance No. 32157-082294 was then adopted by the following vote: AYES: Council Members Parrott, White, Bowles, Edwards and Mayor Bowers NAYS: Council Member McCadden- Wyatt, --6, 551 Without objection by Council, the Mayor advised that the report of the Director of Finance would be received and filed. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: BUDGET-PUBLIC WORKS-FEE COMPENDIUM: The City Manager submitted a written report advising that a customer service charge study performed by David M. Griffith and Associates, Ltd. in June 1990 and adopted on June 20, 1994, pursuant to Resolution No. 30124-062090, established fees charged by the City for map prints; that the study indicated that the City should recover costs for maintenance of official maps (i.e., appraisal, sewer, water and zoning); and fees prior to the study were set by Engineering Department staff and were monitored from time to time in order to be comparable with printing charges of other jurisdictions and engineering and architectural firms around the Roanoke Valley. It was further advised that collections for maps have risen from an annual average of $1,692.00 prior to the study to $2,815.00 since adoption of the new fee structure; that many citizens are surprised and concerned when informed that a large format map (26" x 36") costs $16.00 per sheet, and citizens feel that the cost should be borne by the City, as well as the $8.00 cost for intermediate size maps (11" x 17"); that labor and material costs to provide the 26" x 36" map is $1.96, and $1.78 for the 8 1/2" x 11" map, and given the relatively small increase in revenue realized from the current map fees, approximately $1,123.00 annually and the undesirable comments from map customers, it is proposed that the map fees be reduced. The City Manager recommended that Council approve the following fee schedule for map prints: 552 ACTION: Map Size 8 1/2" x 11" 11" x 17" 26" x 36" Roll Paper Service Charqe $ 1.00 2.00 3.00 1.00 sq. ft. (For full text, see report on file in the City Clerk's Office.) Mr. Parrott offered the following resolution: (#32158-082294) A RESOLUTION providing for adjustment of fees charged by the Engineering Department for map prints. (For full text of Resolution, see Resolution Book No. 56, page 352.) Mr. Parrott moved the adoption of Resolution No. 32158-082294. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .............. 7. NAYS: None BUDGET-STATE HIGHWAYS-BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-STREETS AND ALLEYS: The City Manager submitted a written report advising that the Virginia Department of Transportation (VDOT) continuously develops various phases of Council approved highway projects, which include such items as preliminary engineering, right-of- way acquisition and project construction; that bills to the City from VDOT are prepared on a monthly basis, which represent the City's share of expenditures to date; that the City's share is generally five per cent for plan development phases authorized prior to July 1, 1989, and two per cent for phases authorized after that date; and Capital Fund accounts are established for each project in the amount of the estimated billings that are anticipated for the year, which provides for payments of interim bills, however, there may be instances when additional requests to Council for transfers are needed to cover interim bills. It was further advised that appropriation of $80,000.00 from Capital Improvement Reserve - Streets and Bridges, to project accounts is needed to cover anticipated billings; that individual projects are funded from their respective highway accounts and from utility 553 ACTfON: accounts depending upon the extent of water and sewer relocation needed on each project; that three of the six highway construction projects for which funds are currently allocated in VDOT's Six-Year Improvement Program require continued funding in order to meet costs anticipated on projects for fiscal year 1994-95; that certain transfers of funds are needed; that the Pedestrian Bridge Project will be the subject of a future report regarding a City/State Agreement, at which time funding will be addressed; and other projects presently have sufficient allocations from previous years to meet anticipated billings. The City Manager recommended that Council appropriate $80,000.00 from Capital Improvement Reserve - Streets and Bridges, to the following individual project accounts: Peters Creek Road Extension, Account No. 008-052-9595-9003 $50,000.00 Brandon Avenue Widening, Account No. 008-052-9604-9003 $20,000.00 Tenth Street Widening, Account No. 008-052-9597-9003 $10,000.00 (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency budget ordinance: (#32159-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 353.) Mrs. Bowles moved the adoption of Ordinance No. 32159-082294. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers 7. NAYS: None 0. 554 BUDGET-FIRE DEPARTMENT-GRANTS-EQUIPMENT: The City Manager submitted a written report advising that the Fire Program Fund was established by the Virginia General Assembly, effective October 4, 1985, pursuant to Section 38.1-44.1 of the Code of Virginia; that the sunset clause requiring expiration of the Fund on July 1, 1990 was removed, thus, the City's annual allocation of State funds received will continue indefinitely; that revenue to support the Program is derived from a 0.8 per cent surcharge on all fire insurance premiums collected throughout the Commonwealth of Virginia; that Program guidelines require that funds received are non- supplanting and may not be used in replacement of existing local funding, however, must be used in accordance with provisions established by the State Department of Fire Programs for fire service training, regional fire service training facilities, firefighting equipment/apparatus and personal protective clothing. It was explained that a Roanoke City's allocation of $97,507.39 was electronically transferred to the City Treasurer on June 30, 1994; and action by Council is needed to formally accept, appropriate the funds and authorize the Director of Finance to establish revenue estimates and appropriation accounts in the Grants Program Fund to purchase the following equipment and supplies in accordance with provisions of the program: fire suppression protective equipment $76,807.00 training and development 12,000.00 recruitment and development 8,700.00 The City Manager recommended that Council authorize acceptance of the grant award and appropriate $97,507.39, with corresponding revenue estimates, to accounts to be established by the Director of Finance. (For full text, see report on file in the City Clerk's Office.) Ms. Wyatt offered the following emergency budget ordinance: (#32160-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 354.) 555 ACTION: ACTION: Ms. Wyatt moved the adoption of Ordinance No. 32160- 082294. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .... 7. NAYS: None- Oe Ms. Wyatt offered the following resolution: (#32161-082294) A RESOLUTION accepting a certain Fire Program Fund Grant from the State Department of Fire Programs and authorizing execution of any required documentation on behalf of the City. (For full text of Resolution, see Resolution Book No. 56, page 355.) Ms. Wyatt moved the adoption of Resolution No. 32161-082294. The motion was seconded by Mr. White and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers 7. NAYS: None Oe BUDGET-FIRE DEPARTMENT-EMERGENCY SERVICES-GRANTS- EQUIPMENT: The City Manager submitted a written report advising that on July 25, 1994, Council authorized the City Manager to enter into an agreement to participate in a Level III Hazardous Materials Regional Response Team; and on July 25, 1994, the City Manager and the State Coordinator of Emergency Services entered into the agreement, effective until June 30, 1996, unless terminated upon 30 days written notice by either party. It was further advised that pursuant to the executed agreement, the City, as well as all localities that participate in a regional response team, will receive "pass-through funding" from the Virginia Department of Emergency Services to assist with the purchase of equipment and to attend training programs needed to comply with mandates set forth by Federal OSHA and the Virginia Department of Emergency Services (VDES); that equipment needs range from a $100.00 meter sensor to a $3,000.00 encapsulated response suit; and pass-through funding totalling $15,000.00 has been received from VDES by the City as of August 22, 1994, and deposited in revenue Account No. 035-035-1234-7067. 556 ACTION: It was explained that the City of Roanoke and the City of Salem will coordinate purchase of equipment for the Hazardous Materials Regional Response Team in order to avoid duplication of expensive equipment and to allow for compatibility of equipment purchased; and training classes will be coordinated through the respective hazardous materials coordinator's jurisdiction in conjunction with VDES. The City Manager recommended that he be authorized to accept the Hazardous Materials Regional Response Team Grant, in the amount of $15,000.00; and that Council appropriate $15,000.00 to Other Equipment, Hazardous Materials Response Team Grant, Account No. 035-050-3220- 9015. (For full text, see report on file in the City Clerk's Office.) Mr. Parrott offered the following emergency budget ordinance: (#32162-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 356.) Mr. Parrott moved the adoption of Ordinance No. 32162-082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ..... 7. NAYS: None Mr. Parrott offered the following resolution: (#32163-082294) A RESOLUTION authorizing the acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services for training and for the purchase of equipment for the Hazardous Materials Regional Response Team and authorizing the acceptance, execution and filing of all appropriate documents to obtain such grant. (For full text of Resolution, see Resolution Book No. 56, page 357.) 557 ACTION: Mr. Parrott moved the adoption of Resolution No. 32163-082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers -7. NAYS: None, 0. BUDGET-HEALTH DEPARTMENT-INSURANCE-FIRE DEPARTMENT- HUMAN DEVELOPMENT-REFUSE COLLECTION-EMERGENCY SERVICES- GRANTS-CMERP-YOUTH-YOUTH CORRECTIONAL FACILITIES-MENTAL HEALTH SERVICES-SCHOOLS-INSURANCE: The City Manager submitted a written report advising that pursuant to Section 36 of the Roanoke City Charter, the unencumbered balance at fiscal year-end of each appropriation shall become part of the year-end fund balancel and funding for certain programs could not be expended or obligated by June 30, 1994. It was further advised that the Commonwealth of Virginia Department of Youth and Family Services provides funding to administer a Family Oriented Group Home (FOGH) program for local children in need of therapeutic residential placement, and unexpended funds totalled $32,306.00; that the United States Department of Agriculture (USDA) provides funding through the Virginia Department of Youth and Family Services to enhance the food service program of Crisis Intervention Center (Sanctuary), Youth Haven I, and the Juvenile Detention Home, and unexpended funds totalled $14,436.00; that the Juvenile Detention Home received funds as a result of providing services to children committed to the care of the Department of Youth and Family Services for the month of May 1994, and unexpended funds total $1,166.00; that the Comprehensive Service Act (CSA), a multi-agency council comprised of Roanoke Social Services, Court Services Unit, Community Services Board (Mental Health Services), Roanoke City Health Department, and Roanoke City Schools was established to provide public or private non-residential or residential services for a targeted population of troubled youth and families, and unexpended funds total $20,791.00; that the Fire and Emergency Medical Services Strategic Planning Study was approved by Council, pursuant to Ordinance No. 31909-031494, and a contract was awarded to CenPenn Systems in the amount of $69,960.00, and unexpended funds total $49,324.00; and the Office of Risk Management is responsible for purchasing insurance on properties valued in excess of $100 million and for purchasing general liability, and law enforcement liability insurance, as well as the purchase of medical malpractice insurance for City nurses 558 ACTION: and bonds for City public officials, along with approximately 700 workers' compensation claims and 250 automobile accident claims processed annually, and unexpended funds total $50,000.00 The City Manager recommended that Council appropriate funding from the Year-End Fund Balance to the following accounts: Family Oriented Group Home Account No. 001-054-3360-3160 $ 32,306.00 United States Department of Agriculture Account No. 001-054-3360-3000 Account No. 001-054-3350-3000 Account No. 001-054-3320-3000 Total $ 4,487.00 844.00 9~105.00 $ 14,436.00 Juvenile Detention Home Per Diem Reimbursements Account No. 001-054-3320-2010 $ 1,166.00 Comprehensive Services Act Administration Funding to be appropriated in an account to be established in the Grant Fund Fire and EMS Strategic Planning Study Account No. 001-050-1260-2010 $ 20,791.00 $ 49,324.00 Risk Management Account No. 001-002-1262-9015 $ 50,000.00 (For full text, see report on file in the City Clerk's Office.) Mr. Edwards offered the following emergency budget ordinance: (#32164-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 358.) Mr. Edwards moved the adoption of Ordinance No. 32164-082294. The motion was seconded by Mr. McCadden and adopted by the following vote: 559 AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7. NAYS: None 0. BUDGET-LEGISLATION-CITY GOVERNMENT-PARTNERSHIP FOR URBAN VIRGINIA-ECONOMIC DEVELOPMENT: The City Manager submitted a written report advising that the Partnership for Urban Virginia is an unprecedented collaboration between Virginia urban localities and the private sector, namely the Virginia Chamber of Commerce, to promote a better understanding of how the problems that plague Virginia's urban areas are eroding the economic vitality and competitiveness of the State as a whole, and to develop and to gain passage of a highly-specific legislative strategy that will address the problems in a manner that will benefit all areas of the Commonwealth of Virginia; and the Partnership was formed to bring together the talents and resources of urban localities and the business community to develop solutions to the economic, fiscal and social problems facing the Commonwealth's core cities, which problems know no geographical boundaries and are negatively affecting surrounding communities as well. It was further advised that the Partnership will be guided by a Board of Directors comprised of the Mayor, City Manage~ and business representatives from each of the member urban localities; that the time frame for the work of the Partnership will be approximately 18 months, culminating in the release of an urban legislative agenda which will be presented during the 1996 Virginia General Assembly session; that 12 urban Virginia cities have tentatively agreed to join the Partnership; that staffing for the Partnership will be provided by a project director hired by the Partnership and by the Virginia Center for Urban Development at Virginia Commonwealth University, which was created by the General Assembly for the purpose of enhancing Virginia's urban areas; that funding for the Partnership's target budget of $350,000.00 will be provided by participating localities and the Virginia business community; that the actual amount contributed by each locality toward the Partnership may vary according to the size of the locality and its ability to contribute; that businesses will contribute on a similar basis; and the contribution of Roanoke City has been determined to be $10,000.00. The City Manager recommended that Council endorse the membership of the City of Roanoke in the Partnership for Urban Virginia and appropriate $10,000.00 as the City's contribution toward funding the Partnership's 560 ACTION: efforts, advising that funding is available in the Contingency Reserve, Account No. 001-002-9410-2199, and should be transferred to a separate account to be established by the Director of Finance in the Contributions account category. (For full text, see report on file in the City Clerk's Office.) Mr. McCadden offered the following emergency budget ordinance: (#32165-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 360.) Mr. McCadden moved the adoption of Ordinance No. 32165-082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .... 7. NAYS: None- 0. BUDGET-PUBLIC WORKS-CMERP-RECYCLING-EQUIPMENT-REFUSE COLLECTION: The City Manager submitted a written report advising that the Capital Maintenance and Equipment Replacement Program has identified the need for additional recycling carts to allow for the continuation of the recycling program, which, when completed, will serve approximately 38,000 residents; whereupon, the City Manager recommended that Council approve the following actions: accept the lowest responsible bid submitted by Zarn, Inc., for recycling carts, for a total cost of $121,794.00; appropriate $121,794.00 from the Capital Maintenance and Equipment Replacement Program to Recycling, Account No. 001-052-4211-9015; and reject all other bids received by the City. (For full text, see report on file in the City Clerk's Office.) 561 ACTION: ACTION: Mr. White offered the following emergency budget ordinance: (#32166-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 361.) Mr. White moved the adoption of Ordinance No. 32166- 082294. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ---7. NAYS: None- o Mr. White offered the following resolution: (#32167-082294) A RESOLUTION accepting a bid made to the City for providing curbside recycling carts; and rejecting the other bid made to the City. (For full text of Resolution, see Resolution Book No. 56, page 362.) Mr. White moved the adoption of Resolution No. 32167-082294. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers 7. NAYS: None 0. Mr. Parrott requested a report on the cost per ton for recycling; whereupon, the City Manager advised that he would provide Council with the requested information, along with a more comprehensive report on the City's recycling efforts at an upcoming Council meeting. SEWERS AND STORM DRAINS-WATER RESOURCES: The City Manager submitted a written report in connection with purchasing aluminum chloride to be used in the treatment of waste water for phosphorus removal; whereupon, the City Manager recommended that Council accept the lowest responsible bid submitted by Gulbrandsen Mfg., Inc., for 562 ACTION: the period September 1, 1994 to June 30, 1995, at a cost of $.12 per gallon; and that the other bid received by the City be rejected. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles offered the following resolution: (#32168-082294) A RESOLUTION accepting a bid to provide aluminum chloride to the City for the period beginning September 1, 1994, and ending June 30, 1995, and rejecting another bid. (For full text of Resolution, see Resolution Book No. 56, page 363.) Mrs. Bowles moved the adoption of Resolution No. 32168-082294. The motion was seconded by Mr. Edwards and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .... 7. NAYS: None Oe APPALACHIAN POWER COMPANY-CONSULTANTS REPORTS-WATER RESOURCES: The City Manager submitted a written report advising that Crowder Construction Co., Charlotte, North Carolina, is the general contractor for Carvins Cove Filter Plant Improvements - Phase I, with a total contract amount to date of $13,663,569.28 and 805 consecutive calendar days to complete the project; that electric service is specified in contract documents to be the responsibility of the City of Roanoke; that the service has been provided by Appalachian Power Company (APCO) to the administration/filter building, chemical buildings, and the new low lift pump station by purchase orders administratively approved; and this sole source service is provided only by APCO. It was further advised that electric service from the low lift pump station to the intake structure at the Dam needs to be provided, at a cost of $17,195.00; that the cost for clearing the right-of-way is $3,000.00, for a total cost of $20,195.00; whereupon, the City Manager recommended that he be authorized to issue a purchase order to Appalachian Power Company to provide electric service to the intake structure at Carvins Cove Dam and 563 ACTION'. to clear the right-of-way for same according to Appalachian Power Company letters dated August 1, 1994 and August 10, 1994, in the total amount of $20,195.00, with funding available in Account No. 002-056-2178-9026. (For full text, see report on file in the City Clerk's Office.) Mrs. Bowles offered the following emergency ordinance: (#32169-082294) AN ORDINANCE authorizing the Manager of General Services to issue a purchase order for the installation of electric service and the clearing of right-of-way in connection with the Carvins Cove Filter Plant Improvements - Phase I; and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 364.) Mrs. Bowles moved the adoption of Ordinance No. 32169-082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, Bowles, Edwards, McCadden and Mayor Bowers NAYS: None- White, Wyatt, ---7. Oe BUDGET-GRANTS-FDETC: The City Manager submitted a written report advising that the City of Roanoke is the grant recipient for Fifth District Employment and Training Consortium funding; that City Council must appropriate funding for all grants and other funds received by the FDETC; and the following is a listing of funds awarded to the FDETC for the 1994-95 fiscal year to date: $231,800.00 for fiscal year 1995 Economic Dislocated Worker Adjustment Act 40% Regional Projects; $25,000.00 from fiscal year 1994 Title III-F program to serve dislocated workers, upon certain terms and conditions; $3,400.00 in allocations from the Cities of Roanoke, Salem, Clifton Forge and Covington, as well as the Counties of Roanoke, Alleghany, Botetourt and Craig to provide a percentage of the agency's administrative cost; 564 $15,245.00 from the 1994-95 budget of the Department of Human Development to assist with costs incurred for the Summer Food Service Program; $5,000.00 from the United States Environmental Protection Agency to be used for the EPA-Youth and Environment Initiative program; $226,552.00 from the Commonwealth of Virginia Department of Social Services for the 1994-95 DSS/JOBS Agreement; $110,411.00 for the Hotel Roanoke Employment Training project; $8,198.00 and $18,380.00 for Operation Bootstrap and Roanoke Valley Youth Conservation Service Corps "Opportunity Knocks"; and $6,770.00 representing a contract between the Fifth District Employment and Training Consortium and the City of Roanoke under which the Administrator of the FDETC will provide advice and serve as consultant on matters regarding CDBG and other U. S. Housing and Urban Development related programs. It was explained that funding for the Fifth District Employment and Training Consortium totals $650,756.00 for the year July 1, 1994 through June 30, 1995, from all confirmed sources listed above. The City Manager recommended that Council appropriate Fifth District Employment and Training Consortium funding totalling $650,756.00, and increase the revenue estimate by $650,756.00 in accounts to be established by the Director of Finance. (For full text, see report on file in the City Clerk's Office.) Mr. McCadden offered the following emergency budget ordinance: (#32170-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Consortium Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 364.) 565 ACTION: ACTION: Mr. McCadden moved the adoption of Ordinance No. 32170-082294. The motion was seconded by Mr. Parrott and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers 7. NAYS: None .... DIRECTOR OF FINANCE: BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIALREPORTS: The Director of Finance submitted the financial report for the City of Roanoke for the month of July 1994. (For full text, see financial report on file in the City Clerk's Office.) Mr. White moved that the financial report be received and filed. The motion was seconded by Mr. McCadden and unanimously adopted. BUDGET-SEWERS AND STORM DRAINS-BONDS/BOND ISSUES: The Director of Finance submitted a written report advising that the City's 1994 general obligation bond issue included $15.7 million for Sewage Treatment Plant expansion and other system improvements, which funds are available for appropriation and need to be appropriated to a new account in the Sewage Treatment Fund; and bond funding will be transferred out of the account as construction projects are established and approved by Council. The Director of Finance recommended appropriation of $15.7 million in bond proceeds to a new account to be established by the Director of Finance in the Sewage Treatment Fund. (For full text, see report on file in the City Clerk's Office.) Ms. Wyatt offered the following emergency budget ordinance: (%32171-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 Sewage Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 369.) 566 ACTION: ACTION: Ms. Wyatt moved the adoption of Ordinance No. 32171- 082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ..... 7. NAYS: None Oe BUDGET-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH: The Director of Finance submitted a written report advising that the City of Roanoke and Virginia Tech share in the operating expense of the Hotel Roanoke Conference Center Commission (HRCCC); that each entity's share of the 1995 fiscal year's budget totals $276,500.00; that Council appropriated the City's matching share of the operating subsidy to Capital Projects Fund, Account No. 008-002-9653-9003, on May 23, 1994; and for comparative accountability purposes, the funds need to be transferred to the General Fund in order that the City's obligation to HRCCC may be satisfied. The Director of Finance recommended appropriation of $276,500.00 to General Fund, Account No. 001-002-7220- 3755, with funding available in Capital Projects Fund, Account No. 008-002-9653-9003. (For full text, see report on file in the City Clerk's Office.) Mr. White offered the following emergency budget ordinance: (#32172-082294) AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Capital Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 56, page 370.) Mr. White moved the adoption of Ordinance No. 32172- 082294. The motion was seconded by Mr. Edwards and adopted by the following vote: AYES: Council Members Parrott, Bowles, Edwards, McCadden and Mayor Bowers White, Wyatt, 7. NAYS: None Oe REPORTS OF COMMITTEES: None. UNFINISHED BUSINESS: None. 567 ACTION: INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ZONING: Ordinance No. 32149 rezoning property located at 1814 Hollins Road, N. E., identified as Official Tax Nos. 3111501, 3111502, 3040101, 3040407 - 3040416, inclusive, 3040420, 3040502 - 3040519, inclusive, and certain vacated portions of streets and alleys contiguous thereto, from HM, Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner, having previously been before the Council for its first reading on Monday, August 8, 1994, read and adopted on its first reading and laid over, was again before the body, Mr. McCadden offering the following for its second reading and final adoption: (#32149-082294) AN ORDINANCE to amend Section 36.1- 3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 304 and 311, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. (For full text of Ordinance, see Ordinance Book No. 56, page 336.) Mr. McCadden moved the adoption of Ordinance No. 32149-082294. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Council Members Parrott, White, Bowles, Edwards, McCadden and Mayor Bowers NAYS: None-- - ..... Wyatt, MOTIONS AND MISCELLANEOUS BUSINESS: None. INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: HUMAN DEVELOPMENT-CITY EMPLOYEES-DECEASED PERSONS: Mr. McCadden requested that the City Clerk prepare a communication for the Mayor's signature expressing sympathy to the family of the late Jerry Pullins, an employee in the Social Services Department. PARKS AND RECREATION-YOUTH: Mr. McCadden requested that the City Manager report to Council with regard to the matter of continuing the City's Midnight Basketball Program year round. 568 ACTION: ACTION: OTHER HEARINGS OF CITIZENS: None. At 11:05 a.m., the Mayor declared the meeting in recess. At 11:35 a.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance. COUNCIL: With respect to the Executive Session just concluded, Mr. Parrott moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by City Council. The motion was seconded by Mr. McCadden and adopted by the following vote: AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers .... 7. NAYS: None 0 OATHS OF OFFiCE-COMMITTEES-HOUSING/AUTHORITY: The Mayor advised that the term of Willis M. Anderson as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners will expire on August 31, 1994, and called for nominations to fill the vacancy. Mrs. Bowles placed in nomination the name of Willis M. Anderson. There being no further nominations, Mr. Anderson was reelected as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners, for a term of four years, ending August 31, 1998, by the following vote: FOR MR. ANDERSON: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers 7. OATHS OF OFFiCE-COMMITTEES-HOUSING/AUTHORITY: The Mayor advised that there is a vacancy on the Roanoke Redevelopment and Housing Authority, created by the resignation of H. B. Ewert, for a term ending August 31, 1995, and called for nominations to fill the vacancy. Mr. White placed in nomination the name of James O. Trout. 569 ACTION: There being no further nominations, Mr. Trout was elected as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners, to fill the unexpired term of H. B. Ewert, resigned, ending August 31, 1995, by the following vote: FOR MR. TROUT: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7. OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor advised that there is a vacancy on the War Memorial Committee, created by the resignation of Thomas R. Plymale, for a term ending June 30, 1995, and called for nominations to fill the vacancy. Mrs. Bowles placed in nomination the name of Daniel E. Karnes. There being no further nominations, Mr. Karnes was elected as a member of the War Memorial Committee, for a term ending June 30, 1995, by the following vote: ACTION: FOR MR. KARNES: Council Members Parrott, White, Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7. There being no further business, the Mayor declared the meeting adjourned at 11:40 a.m. APPROVED Mary F. Parker City Clerk David A. Bowers Mayor DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 November 14, 1994 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB: se MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #200-467 Charles A. Price, Jr., Chairperson City Planning Commission 3101 Willow Road, N. W. Roanoke, Virginia 24017 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia. 24015 Gentlemen: I am enclosing copy of a communication from Mayor David A. Bowers recommending that the City Planning Commission and the Roanoke City School Board be encouraged to meet with their respective counterparts in Roanoke County to discuss future joint needs of the community, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. On motion, duly seconded and unanimously adopted, the communication was referred to you for discussion with members of the City Planning Commission and the Roanoke City School Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board John R. MarIles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Vh'ginia 24011-1594 Telephone: (703) 981-2444 November 7, 1994 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: More and more, it seems that citizens of Roanoke County are encouraging their leaders to join with us in the City to plan for the future of our entire community. That's great: In order that we may continue the institutional effort of our two governments to work together for our joint future success, I would like to provide you with a copy of the enclosed article from The Charlotte Observer dated October 29, 1994. Whether it is ridge line protection, beautification of our urban interstates, development of high- tech industry, improved vitality of our cities, or many other issues on "the cutting edge" of our contemporary society, we are continuing to see that our neighbors just to the south of us are progressive and advanced of Virginia on so many of these issues. That is why, we should, without shame, follow their good examples and put them to work in our community. I think it is appropriate for our community, both the City and the County, to plan for the future. Accordingiy, I would like to suggest that Council encourage the Planning Commission of our City and the School Board of our City to meet with their respective boards in Roanoke County to discuss our future joint needs and aspirations. For example, much has been reported lately about the problems with overcrowding in southwest County schools and the inability to build a new high school in Roanoke County because of debt limit restrictions. It has also been suggested, since Patrick Henry High School is now over 30 years old, that the school administration of our City may begin plans to build a new high school in the southwest part of the City. Wouldn't it be just grand for the City and the County to join together to build a new joint City/County high school in the southwest portion of our area? Now that is progress, and would be very cost efficient for both communities in a valley where we have three courthouses, two jails, two civic centers, etc. It certainly would be a step in the right direction for the City and the County to join together in the building of a new high school. The Honorable Vice-Mayor and Members of the Roanoke City Council November 7, 1994 Page 2 At any rate, I believe that it is important for both the Planning Commission and the School Board to meet with their counterparts in the County, and accordingly, I would respectfully request that this letter be placed on the Consent Agenda for the next regular meeting of the Council, and thereafter forwarded to the Planning Commission Chairman and the School Board Chairman for their further discussions with their respective members. Thank you. Sincerely, Mayor DAB: gd Enclosure pc: Charles A. Price, Jr., Chairman, City Planning Commission The Reverend C. Nelson Harris, Chairman, Roanoke City School Board I$A THE CHARLO'I-rE OBSERVER Saturdsy, October29, 1994 .... TOM Ba~mnw, Jags[ Bg'f~, am~.~e mmorm This time and place Planning's progress · Four decades ago, city and county created a joint board to plan for Charlotte-Mecklenburg's future. A strong new tool is available at last for the]ob of directing the orderly growth of Mecklenburg County in the 20th Century. If fully utilized, it can bolster the health, comfort, well-being and economic security o£ the entire metropolitan area. This is the newly created city-coanty joint planning board. -- Charlotte News, Sept. 9, 1954 The cake at the reception Tuesday for the 40th anniversary o! the Chariotte-Mecklenbur~ Planning Commission was decorated with a city skyline much grunder than planners had to work with back when the city and county created a joint planning board in 1954. But the roomful of exhibits showed how much vision and work had gone into producing the real-life city visible from the windows. It had to be a fulfilling moment for staff and planning commission members t past and present t invited to celebrate their joint effmlz. 'A mTtog of faintheafl~ and doubt' Charlotte and Mecklenbur~ were smaller places 40 yea~ ago. The county had 215,000 people, and Charlotte 146,000 -- numbers that have more than doubled since then. The city limits were not yet to Park Road Shopping Center. Creation of the joint p!~an.ning commis~on required city and county omcmts to overcome, in the words of the Charlotte News, "a smog of faintheartedness and doubt." But they did. Bill Mclntym was luted Cleveland to he the planning director, a post he would take in January 1955 and hold for almost a qu .a~.er of a century. Fred Bryant was hired as his asastant three momhs later (and would later serve as interim director between the retirement of Mr. Mclntyre at the end of 1977 and the arrival of current planning chief Martin Cramton in 1979). The scrapbooks and exhibits on display on the 8th floor of the Charlotte-MecklenbUrg Government Center tell part of the story of the planning that helped transform yesterday's community into to- day's. There have been plans for roads, plans for land use, plans for up~own, plans for neighbor. hoods. Planners have wonied about how the co~l,mun, ity would work, and how it would look. lann,ng is never static, and never merely technt- · cal. Lives and fortunes are at stake when ~he planners work. Today's residents and can -- and do -- speak up for their immediate interests. But planning must also account for the people who have not yet arrived, for a world that is sure to change but is not wholly predictable. Ri One consequence was noted by Charlotte Mayor chard VinrnoL who cited the 2,000 meetings o! various kinds that Allen Tare Iogi~d in his ye,am planning commission member and chairman be- m'een 1965 and 1980. "The thing that is so impressive to me is the volunteer spirit of the folks that come in here to serve on boards and commb- sions, particularly in planning because there's a lot of grief that comes with that," the mayor said. Indeed, said county commissioners Chairman Parks Helms. "1 couldn't help but think about, what the prophet isaiah said when he said, he who has no vision will die. We have had the great good fortune in this community of having many, many people who have had that vision." Growth and success don't just happen, Helms said, and several previous planning commission chairs offered illustrations. Allen Tate noted the opening this week of the first real le~ of the outerbeit, a road and a location that planners sweated over. And he talked about Mr. Mcfutyre, who died last year. "l am reminded of the seyin~ he who serves well in his time, serves well forever. That brings to mind Bill Mclntym. Folks, somewhere in this city, some- day, we've ~t to build a monument to that gentle, caring man that meant so much to planning in this community," Tare said. "When Bill Mclntyre came here, there were few friends and there were a lot of enemies. In his quie~ determined way, he put wheels under this thing Uptmee, 19~2: Looking north on Tryon Street toward The Square. called planning." Them ate achievements to celebrate, noted Peggy Cuihettson, chair in the early 1980s. She cited the realization of the dreams for the university area, and remembered the battles ~s well. "One of the most difficult projects that ! was a part of was the rez, oning of Dilworth," she said, recalling the effort to support the reviving center- ci_ty neighborhood with corrective rezonings. "Them was a lot of pressure from folks to not do thaL a lot of cries that you're going to pull down property values in Dilworth. And /think you all know, that didn't happen," she said, "and it's really a thriving p~t o! the city now." SoMa! problems close to home ., 'r..o~ O~B. fie,n, who passed on the chairmanship to IKe rleat~ Jr. this summer, saw planning as "a strong reinforcement of the idea that our problems are best addressed and best solved when we do that ourselves," he said. "There is certainly a school of thought that suggests that somebody in a faraway place ought to help us out with our problems, and I suppose there's a place for that. Them is certainly a line of thinking that suggests that problems ought to work their way thrnngh the system and the market should decide how planning should progress. I think there's room for a certain amount of that. "But some things do not happen if we just let nature take its course," he said. "We are a better community for various planning commissioners and a whole bunch ol elected officials and a lot of citizens of the opinion that following the most comfortable, the easiest path, is not always the best wa.~ to go in taking our community forward." une way to sum up 40 years of planning is to list what the planners have done: the long-range plans; the zoning and subdivision ordinances, first for Charlotte, then for the county;, the plans for thoroughfares, for the governmental canter, for uptown, for neighborhoods and districts. F. Xarnples flu the display boards in the government center. Another way is to look at the !aah: to provide tar orderly development; to redirect lpowth that once seemed determined to go only south and east; to preserve and revitalize the city's neighborhoods; to rejuvenate the corridors coming into Charlotte; to preserve rail corridors for future light rail service. 'A single community of Interest' Much of it was controversial; some of it still is, as the Committee of ]00 found when ':t mentioned transiL The planning commission it.seE reflects the community's divisions -- over the extent to which growth can and should be shaped, over the direction in which we ought to be headed. But there has been a bedrock conviction: that the community can and should attempt to grapple with its Fdture, and that this is one community, with one future. What the Charlotte News said four decades ago could stand as a challenge today:. A choice has been made forprogress, it has §nelly and officially been recognized that Charlotte and Mecklenburg make up a single community al interest. It has unity. And, as most officials are now willing to admit, it will function to best advantage when its development is planned and carded out as a well integrated whole. M'rNUTES OF THE AUD'rT COI~'TTEE OF RO~OKE C~TY COUNCIL October 24, 1994 (:iT¥ 1. Call to order= The meeting of the Roanoke City Audit Committee was called to order at 9:00 a.m. on October 24, 1994, with Chairman, William White, Sr., presiding. · The roll was called by Mrs. Barger Audit Committee Members Present: William White, Sr., Chairman Mayor David A. Bowers John S. Edwards Others Present: Linda F. Wyatt, Council Member Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager James D. Ritchie, Assistant City Manager William X Parsons, Assistant City Attorney Marsha C. Fielder, Commissioner of the Revenue Diane Akers, Manager, OMB Kenneth F. Mundy, Controller RCSB Evelyn W. Barger, Administrative Assistant Thomas F. Baldwin, Assistant Municipal Auditor Allyson L. Price, Auditor William Chad Barr, Auditor Dan Casey, Press EXTERNAL AUDITS= A. Citizen,s Services Committee The motion was made by Mayor Bowers and seconded by Mr. Edwards to receive and file the Citizen's Services Committee report. The motion was approved unanimously. Mr. White recognized Mr. Bird for comments. questions or comments. There were no B. School Activity Funds June 30, 1994 The motion was made by Mr. Edwards and seconded by Mayor Bowers to receive and file the School Activity Funds Audit report for June 30, 1994. The motion was approved unanimously. Mr. White recognized Mr. Bird for comments. Mr. Bird stated that this report has been presented to the School Board and that they discussed it in detail. Mr. Bird recognized Mr. Mundy for comments. Mr. Mundy reported that the Superintendent had taken steps to resolve the exceptions found during the audit. Mr. Mundy also reported that he was waiting for a new upgrade to the MAS Accounting System to take care of several of the exceptions. Mayor Bowers asked if the Superintendent has fully attended to all of the Audit Committee Minutes ,~,Page 2 October 24, 1994 exceptions. Mr. Mundy reported that management had visited all of the schools and Principals with audit concerns and talked to the Director of Food Services concerning cafeterias and that all exceptions had been taken care of. INTERNAL AUDITS A. Substantive Testing= · Departmental Payroll · Use of Microcomputers · Sewer Billing · Travel Reimbursement The motion was made by Mr. Edwards and seconded by Mayor Bowers to receive and file the Substantive Testing Audit Reports. The motion was approved unanimously. Mr. White recognized Mr. Bird who asked staff members to highlight some details of each audit. Departmental Payroll: Mr. Bird pointed out that this audit was done in anticipation of the new on-line time entry system and to determine department compliance with reporting requirements. Allyson Price summarized the audit procedures performed, exceptions and findings presented to management, and management's planned action. Use of Microcomputers: Mr. Bird said that this audit was a preliminary review to checking for the legal use of software. Chad Barr summarized the purpose of the audit and the findings presented to management. Mr. Edwards asked what management was doing regarding the findings in this audit. Mr. Bird responded that the Manager of CIS has sent out a memo reemphasizing the microcomputer utilization procedures and offering assistance to department managers. Audit Committee Minutes Page 3 October 24, 1994 Sewer Billing= Mr. Baldwin said that this audit was initiated as a special study based on concerns of the Office of Billings and Collections (OBC) that notice of all new sewer connections were not being reported to them. This concern was based on a review of water/sewer records in which OBC identified more than 80 locations with sewer service that were not being billed. A review of procedures by audit indicated that the Building Inspection Department was not reporting new lateral and sewer connections to OBC. A comparison of Building Inspection and OBC records identified additional sewer customers that were not being billed. Recommendation was made to improve reporting to OBC and has been implemented by the Building Inspection Department. Travel Reimbursement= Mr. Bird stated that this audit was done to test compliance with changes in travel procedures and to test the completeness and accuracy of travel transactions. Mr. Barr reported that during this audit of travel reimbursement exceptions were found and reported to management for correction. Recommendations were made and management has agreed to review and implement procedures as necessary. Mayor Bowers asked what a Certificate of Insurance is. Mr. Bird explained that a Certificate of Insurance is a notice from an employee's auto insurance carrier stating the employee's insurance coverage and agreeing to notify the City if the employee drops or changes insurance coverage. Mr. Grisso reported that there will be a memo going out to each City employee asking them to have their insurance coverage reported to the Director of Finance. Mr. Edwards asked what the City required as minimum coverage. Mr. Ritchie reported that the required amounts are: $50,000 on each person, $100,000 on each occurrence, and $25,000 property. B. Audit Finding Follow-Up June 30, 1994 The motion was made by Mayor Bowers and seconded by Mr. Edwards to receive and file the Audit Finding Follow-Up report for June 30, 1994. The motion was approved unanimously. Mr. Bird reported that all planned control improvements were implemented during the year ending June 30, 1994 or satisfactory progress was being made. Audit Committee Minutes Page 4 October 24, 1994 4. UNFINISHED BUSINESS: None. 5. NEW BUSINESS: None. ADJOURNMENT: There being no further business, the meeting adjourned at 9:40 a.m. William White, , Chairman '94 ~' -4 Office of the City Manager November 14, 1994 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Personnel Lapse for the First Quarter of Fiscal Year 1994-95 Personnel lapse is generated due to employee turnover and vacancies in City departments. For the current fiscal year, salary savings of $755,000 are projected as a result of these vacancies. The following figures represent the status of Personnel Lapse for Fiscal Year 1994-95 as of September 30, 1994: General Fund: Total Budgeted Personnel Lapse ($755,000) First Quarter Personnel Lapse Generated July August September $ 91,859 94,419 98,821 $285,099 Less Revenue Adjustment (24,361) Net First Quarter Reduction $260,738 Personnel Lapse Balance Remaining .after First Quarter Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 The status of lapse is now being reported to City Council as a Consent Agenda item. A fourth quarter report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount and adjusts affected departmental operating budgets. Please let me know if you have any questions. Sincerely, .~Robert Herbert City Manager WRH:abh CC: James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney Diane S. Akers, Budget Administrator Directors MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #15-110-178 Ms. M. Wendy O'Neil 3110 Knight Lane Apartment 107 Memphis, Tennessee 38115 Dear Ms. O'Neil: Your communication tendering your resignation as a member of the City of Roanoke Redevelopment and Housing Authority Board of Commissioners, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. On motion, duly seconded and unanimously adopted, the communication was received and flied and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority Board of Commissioners. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Willis M. Anderson, Chairperson, City of Roanoke Redevelopment and Housing Authority Board of Commissioners, 2535 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 H. Wesley White, Secretary, City of Roanoke Redevelopment and Housing Authority Board of Commissioners, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk 3110 Knight Lane, #107 Memphis, Tennessee 38115 November 9, 1994 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: As you may know, I have accepted the position of Executive Director of the TENN-ARK-MISS Girl Scout Council in Memphis, Tennessee, effective November 1, 1994. Accordingly, I must submit my resignation as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners. I would like to express my appreciation to the Mayor and Members of Council for appointing me to the Board of Commissioners, and regret that I was unable to serve the full four year term of office. Sincerely, M. Wendy O'Neil MWO:se pc: Willis M. Anderson, Chairperson, Roanoke Redevelopment and Housing Authority Board of Commissioners Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #40 Alton B. Prillaman, Secretary Roanoke City Electoral Board Roanoke, Virginia Dear Mr. Prillaman: Your communication transmitting the Abstract of Votes cast in the General and Special Election held in the City of Roanoke on November 8, 1994, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. On motion, duly seconded and unanimously adopted, the Abstract of Votes was received and filed. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Shelva S. Painter, Registrar "?,.~ i ,,' i" ' :Roanoke City Electoral Board November 10, 1994 Gilbert E. Butler, Jr., Chairman Charles T. Green, Vice Chairman Alton B. Prillaman, Secretary Mrs. Mary F. Parker City Clerk Room 454, Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: Pursuant to Section 24.2-675 of the Virginia Election Laws, attached is a certified copy of the abstract of votes cast in the General and Special Election held in the City of Roanoke on November 8, 1994. Yours very truly, Alton B. Prillaman, Secretary Roanoke City Electoral Board ABP:bw/97 Attachment Room 109, Municipal Nodh 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2281 Fax (703) 224-3025 P.O. Box 1095, Roanoke, Virginia 24005 .ABST~A. CT OF VO~'~S cast in the (~o~o~/Ci~y of Ro/~1o1~ V/rg/~ia, at the November 8, 1994 C~neral Election, for: ~ER UNITED STATES SENATE CHAIt.T.I~.$ S. ROBB OLIVER L. "OHie" NORTH J. MARSHALL COLEMAN l~ DOUGLAS WILDER STEVE AGEE R~Y GARLASD VTRGTL GOODE BOB GOODLATTE ATTILA HUN GORDON KENDALL (Z,, 15,417 9,598 3,412 2 1 1 5 1 1 l' (eonti. u. on rev.,.e .id, We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 8, 1994, do hereby certify that the above is a true and correct Abstroxt of Votes cast at said election for Member of the Senate in the Congress of the United States. Given under our hands this 9th day of Novem~ 1994. V'~ce Chairman Chairman Secretary Secretary, Electoral Board ~M~E~ ~ STATES SENATE 6TH I)~Ct ~/City of Roanoke Nowm~r 8, 1994 General Electio~ Page 2 of 2 RICHARD SINCE~ M. WOMACK 1 1 ROANOKE ~ BSTRACT OF VOTES cast in the (~0%fif0~/Clty of ~ %rxrgi-~a, at the November 8, 1994 General Election, for: ~ER HOUSE OF RF-,P~S~A~S 6TH District Total ~rot~ aram~ of Candidate (In Robert W. "Bob" ~odlatte 19,391 DAVID BO~ 1 BILL CO~ 3 JO~ EDW~S 3 JO~ FIS~ICK 2 L~ HERSOM 1 TODD KNICKEL 1 STE~N LIECHTY 1 JIM LOSEL 1 STE~ MUSSEL~ITE 4 W~ the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 8, 1994, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for Member of the House of Representatives in the Congress of the United Given under our hands this A eopy tegt~: 9th day of November, ~ ,~ . ~ Vice Chairman Chairman Secretary Secretary, Electoral Board ~ER, HOUSE OF REPRESENTATIVES 6th District (~/City of Roanoke November 8, 199~ General Election Page 2 of 2 ~ POOD~ JOHN RUSSELL POTTER DR. BILL ROSOLOWSKI JOHN ST. LEGER JIM WITCOFSKI M. WOMACK To~aJ 1 1 1 1 3 1 ROANOI~ " ~,BSTRACT OF VOTES cast in the Ebb/City of Virglni~, at the November 8, 1994 Spec!ol Election, for: PROPOSEr) CONSTITLFrIONAL A.MEND1MENTS QUESTION 1: Shall the Constitution of Virglnla be smended to authorize the General Assembly to reopen and extend the statutory time period for bringing civil lawsuits which involve intentional injuries to minors? YES 16,178 NO 7,321 QUESTION 2: Shall the Constitution of Virginia be -mended to revise voter registration provisions, including two changes that will (1) delete the requirement that you must apply in person to register and allow registration by m~] and (2) eliminate the requirement for canceling your registration if you have not voted in four years? YES 12,515 NO 10,483 CON'I'II'~JED ON ~ SIDE PROPOSEr~ CONS'~'~'~'~'£~ONAL /city of November 8, 1994 Spe Page 2 of 2 QUESTION 3: Shall the Constitution of Virg/nia be amended to revise the procedures fonowed (1) by the Governor to veto or propose ~men&ments to biH~ passed by the General Assembly and (2) by the General Assembly/n response to the Governor's vetoes or proposed amendments? YES 12,262 NO 9,194 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 8, 1994, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for and against the proposed amendments to the Constitution of Virginia. Given under our hands this A ropy testez 9th day of November, 1994. Chairman Chairman Secretary, Electoral Board Secretary ROANOKE ., lr~ginia' A~TRA CT OF VOTES cast in the ~&ln~y ~City of November 8 at the special election held on · 19 94, on the following question or proposition: BOND ELECTION QUESTION: Shall Ordinance No. 32131-080894, adopted by the Council of the City of Roanoke on August 8, 1994, entitled: A.N ORDINANCE authorizing the issuance of Twenty-Three Million Dollars ($23,000,000) prindpal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to school buildings, public buildings, public bridges, streets and sidewalks, storm drains, parks, economic development, and acquisition of real property for the foregoing; an providing for and emergency.", be approved? Total Votes Received (in Figures) FOR (Yes) 19,858 AGAINST(No) 4,598 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election on November 8 ,19 9 4 , do hereby certify that the above is a true and correct Abstract of Votes cast at said election for and against the question or proposition set forth above. ~ Given under our hands this copy teste: 9th Chairman Vice Chairman Secretory -- Secretary, Electoral Board MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #15-32-110 Curtis L. Ratliff, Chairperson Board of Building Code Appeals 2315 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Ratliff: This is to advise you that Harry F. Collins, Sr., has qualified as a member of the Board of Building Code Appeals for a term of five years ending September 30, 1999. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator Patti C. Hanes, Secretary, Board of Building Code Appeals Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Harry F. Collins, Sr., do solemnly swear (or affirm) that I will support the Consfituton of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Building Code Appeals for a term of five years ending September 30, 1999, according to the best of my ability. So help me God. r" / Subscribed and sworn to before me this c~ day of ARTHUR B. CRUSH, III, CLERK BY MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #15-20-110 Robert K. Bengtson, Chairperson City of Roanoke Transportation Safety Commission Roanoke, Virginia Dear Mr. Bengtson: This is to advise you that Acree Hayes and Chauncey L. Logan have qualified as members of the City of Roanoke Transportation Safety Commission for terms of four years each, ending October 31, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Sandra H. Eakin, Deputy City Clerk (, !-7-x! Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Acree Hayes, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission for a term of four years ending October 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this'-)''/-4' · day of~o¥~ 1994. ARTHUR B. CRUSH, III, CLERK ,DEPUTY CLERK Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Chauncey L. Logan, do solemnly swear (or affh'm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission for a term of four years ending October 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this ARTHUR B. CRUSH, III, CLERK BY ~kT~~,~DEPUTYCLERK, ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert K. Bengtson, do solemnly swear (or affu-'m) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission for a term of four years ending October 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this,--~-~ day of %2 0V/ 1994. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #15-110-488 Richard S. Winstead, Chairperson Roanoke Neighborhood Partnership Steering Committee 1322 Watauga Street, S. W. Roanoke, Virginia 24015 Dear Mr. Winstead: This is to advise you that Lular R. Lucky has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 19, 1997. e'~ t~'6 ~'Sincerely, fO.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: John R. Marlles, Acting Roanoke Neighborhood Partnership Coordinator Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Lular R. Lucky, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 19, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of ~ 1994. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #15-110-207 Margaret R. Baker, Secretary Industrial Development Authority of the City of Roanoke 2140 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: This is to advise you that W. Bolling Izard has qualified as a Director of the Industrial Development Authority of the City of Roanoke for a term of four years ending October 20, 1998. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: W BOLLING IZARD I, ~thxl:~l~]l~il~, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke, for a term of four years commencing October 21, 1994, and expiring October 20, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~'~*~ day of% 0¥ s~,d*4~ 1994. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK Blue Ridg. e Community Services 5'.:4, I ;; -6 ,,, Rita J. Gliniecki Chairman Onzlee Ware vice Chairman Pamela K. Cox Treasurer Michael A. Grant Secretary Executive Director Fred P. Roessel, Jr., Ph.D. October 5, 1994 The Honorable Mayor and Members of Roanoke City Council Office of City Clerk Room 456, Municipal Building 215 Church Avenue; SW Roanoke, Virginia 24011 Dear Members of Council: This is to request time on the agenda of Roanoke City Council meeting at 3:00pm on November 14, 1994. Ann J. Francis, Blue Ridge Community Services Board Member, appointed by Roanoke City, Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and I will be present to give a brief report about services provided to the citizens of Roanoke City. We will be accompanied by Ms. Sabrina Butta, a resident of the city, who will speak briefly about our services from a consumer's point of view. Materials describing our services in some detail will be forwarded to you in advance of our meeting on November 14. Director, Resource Development cc: Ann J. Francis Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke CITY OF ROANOKE DURING THE FISCAL YEAR JULY, 1993 - JUNE, 1994, $315,252 OF ROANOKE CITY TAX DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO PROVIDE $6,669,785 OF SERVICE TO THE CITIZENS OF THE CITY. THIS AMOUNTS TO $21. WORTH OF SERVICES FOR EACH TAX DOLLAR EXPENDED. SERVICES WERE PROVIDED TO PERSONS WITH MENTAL RETARDATION, PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, AND WITH MENTAL ILLNESS. PREVENTION AND EARLY INTERVENTION SERVICES WERE ALSO PROVIDED TO PERSONS AT-RISK FOR MENTAL RETARDATION, AT-RISK FOR PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ADDICTIONS, AND AT-RISK FOR MENTAL ILLNESS. THE DIVISION OF MENTAL RETARDATION SERVICES PROVIDES A COMPREHENSIVE SYSTEM OF QUALITY COMMUNITY SUPPORT SERVICES THAT ARE RESPONSIVE TO PERSONS WITH MENTAL RETARDATION, THEIR FAMILIES, AND THE COMMUNITY. DURING THE PAST YEAR, WE PROVIDED SERVICES TO 783 RESIDENTS OF THE CITY. THE SERVICES AVAILABLE TO RESIDENTS OF ROANOKE CITY INCLUDE: EMERGENCY SERVICES - AVAIl.ABLE 24 HOURS PER DAY, SEVEN DAYS PER WEEK, WHICH PROVIDE CRISIS INTERVENTION, STABILIZATION, AND REFERRAL ASSISTANCE OVER THE TELEPHONE OR FACE-TO-FACE CASE MANAGEMENT SERVICES - IDENTIFY POTENTIAL CLIENTS AND ASSURE THAT THEY RECEIVE NECESSARY SERVICES BY ASSESSING, PLANNING, LINKING, MONITORING, AND ADVOCATING IN RESPONSE TO THEIR CHANGING NEEDS. DAY SUPPORT SERVICES - PLANNED PROGRAMS TO INCLUDE SHELTERED EMPLOYMENT, ADULT DEVELOPMENTAL SERVICES, SUPPORTED EMPLOYMENT, AND EDUCATION/RECREATION. RESmENTIAL SERVICES - MAY PROVIDE AN INTENSIVE TREATMENT OR TRAINING PROGRAM (E.G., INTERMEDIATE CARE FACILITY OR GROUP HOME) OR SUPPORTIVE SERVICES TO ASSIST CLIENTS IN LOCATING OR MAINTAINING RESIDENTIAL SETTINGS (E.G., RESPITE CARE, FAMILY SUPPORT, OR RESIDENTIAL TRAINERS). EARLY INTERVENTION SERVICES - FAMILY-CENTERED, COMMUNITY- BASED EARLY INTERVENTION SERVICES DESIGNED TO MEET THE DEVELOPMENTAL NEEDS OF INFANTS AND TODDLERS AND THE NEEDS OF THEIR FAMILIES AS THESE NEEDS RELATE TO ENHANCING THE CHILD'S DEVELOPMENT. . OF SPECIAL NOTE: The Counseling and Life Skills Center, located in the Fountain Square office suite at 1315 Second Street, provides coordination of resources and services needed to enhance the independence and success of individuals with mental retardation in the community. Such resources may include residential, financial, educational, and social opportunities. As part of the Omnibus Reconciliation Act of 1987, funds were made available this year to provide training and community activities to persons with mental retardation who are living in nursing home facilities. Residents of Avante', Burrell, and Raleigh Court Health Care Centers are receiving these services. The Community Medicaid Waiver Initiative continues to provide opportunities for individuals with mental retardation who are eligible to be served in institutions to receive their specialized services in community settings. Residential trainers are available to provide training, assistance, and supervision that maintains or improves the individual's health, development, and physical condition. Through the combined efforts of staff from BRCS and other agencies, funding has been made available to improve services for elderly citizens with developmental disabilities and family caregivers. The Partners 3 Project will seek to improve services available to all elderly citizens, cross-train staff from agencies serving people with disabilities and agencies serving the elderly, and educate consumers and caregivers in the area of self-care and advocacy. THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES SERVICES TO PREVENT THE DEVELOPMENT OF SUBSTANCE ABUSE AND TO PROMOTE THE RECOVERY OF INDIVIDUALS WITH ALCOHOL AND OTHER DRUG ADDICTIONS OR DEPENDENCIES. IN THE PAST YEAR, 1,699 RESIDENTS OF ROANOKE CITY RECEIVED COUNSELING, DETOXIFICATION, OR RESIDENTIAL SERVICES FOR ADDICTION OR OTHER SUBSTANCE ABUSE PROBLEMS. IN ADDITION, 2,517 SUBSTANCE ABUSE PREVENTION CONTACTS WERE MADE WITH ROANOKE CITY RESIDENTS THROUGH THE PROGRAMS OF PREVENTION PLUS. THE SERVICES AVAIl.ABLE TO RESIDENTS OF ROANOKE CITY INCLUDE:: 2 OUTPATIENT SERVICES - COMPREHENSIVE TREATMENT SERVICES TO DRUG AND ALCOHOL DEPENDENT PERSONS AND THEIR FAMILIES MEDICAL/SOCIAL DETOXIFICATION - A TEN-BED COMMUNITY-BASED DETOXIFICATION PROGRAM UNDER MEDICAL SUPERVISION FOR PERSONS WITH ALCOHOL AND OTHER DRUG PROBLEMS PRIMARY CARE SERVICES - AN EIGHTEEN-BED SHORT TERM RESIDENTIAL PROGRAM OF ALCOHOL AND DRUG EDUCATION AND A TRANSITION TO A MORE INTENSIVE TREATMENT SETTING, OR TO THE COMMUNITY WITH AFTERCARE SERVICES. INTERMEDIATE REHABILITATION AN EIGHTEEN-BED RESIDENTIAL TREATMENT CENTER WHICH PROVIDES INDIVIDUAL AND GROUP COUNSELING AS WELL AS CASE MANAGEMENT FOR UP TO SIXTEEN WEEKS LONG-TERM REHABILITATION - A TWENTY-FOUR BED THERAPEUTIC COMMUNITY FOR ADULTS WITH SEVERE SUBSTANCE ABUSE PROBLEMS SUPERVISED APARTMENTS - A TEN UNIT DRUG AND ALCOHOL FREE ENVIRONMENT TO FACILITATE A TRANSITION BACK INTO THE COMMUNITY FROM THE INTERMEDIATE AND LONG-TERM REHABILITATION PROGRAMS JAIL SERVICES - COUNSELING AND EDUCATION SERVICES AVAILABLE TO OFFENDERS IN ROANOKE CITY, ROANOKE COUNTY, AND BOTETOURT COUNTY JAII.S PROJECT LINK - AN INTERAGENCY COLLABORATION PROJECT TO PROVIDE CASE MANAGEMENT SERVICES TO WOMEN WITH DRUG OR ALCOHOL DEPENDENCE AND THEIR CHILDREN CRIMINAL JUSTICE INTENSIVE OUTPATIENT SERVICES - INTENSIVE TREATMENT SERVICES FOR OFFENDERS UNDER INTENSIVE SUPERVISION WITH DISTRICT 15 PROBATION AND PAROLE PREVENTION SERVICES - PROMOTING A COMMUNITY NORM OF NON- TOLERANCE OF ALCOHOL AND OTHER DRUG ABUSE, INCREASED AWARENESS OF DRUG AND ALCOHOL ABUSE, AND PROGRAMMING TO DETER FIRST USE AND DEVELOPMENT OF ABUSE PATTERNS ASSESSMENT CENTER - PROVIDES COMPREHENSIVE ASSESSMENTS OF THE NEED FOR TREATMENT OF ALL ADULTS SEEKING NON-EMERGENCY ADMISSION TO SUBSTANCE ABUSE SERVICES; OPEN DAYS AND SOME EVENINGS, AND IS STAFFED WITH EXPERIENCED ADDICTION COUNSELORS ~ OF SPECIAL NOTE: Through a contract with the Roanoke Redevelopment and Housing Authority, BRCS provided prevention, early intervention, and crisis intervention services to children, youth, and adults at the Lincoln Terrace, Landsdowne, and Hurt Park housing communities. These services included Youth Clubs, Teen Councils, Just Say No Clubs for younger children, Women's Resource Group, and Summer Arts Programs. Roanoke City Council issued a proclamation designating October 23-31, 1993 as Red Ribbon Week in support of drag flee communities. BRCS, in cooperation with the Roanoke Area Youth Substance Abuse Coalition (RAYSAC) and other organizations, developed a series of events to celebrate this occasion, and to bring the drug free communities message to the public. The star was lighted in red to designate to all the importance of drag free communities. A series of alcohol and other drag presentations were conducted for student groups in eleven elementary, four middle, and one high school. These presentations and support groups help students who have family members with substance abuse problems, assist students to resist peer pressure, and give students essential information about alcohol and drag use. Three days a week of specialized substance abuse treatment services are available to offenders under intensive supervision of District 15 Probation and Parole. This specialized services program is a result of a contract with Probation and Parole to prevent recidivism through appropriate substance abuse treatment. The Buddies Program was developed in partnership with Big Brothers/Big Sisters of the Roanoke Valley. BRCS provides training for the staff of this program and leadership for monthly meetings with children referred from BRCS support groups and from public housing communities. THE DIVISION OF MENTAL HEALTH SERVICES PROVIDES A FLEXIBLE MIX OF SERVICES TO ADULTS WITH SERIOUS MENTAL ILLNESS, EMOTIONALLY DISTURBED CHII.DREN AND ADOLESCENTS, AND THE MEDICALLY INDIGENT. THE SERVICES OF THE DIVISION WERE PROVIDED TO 2,648 RESIDENTS OF ROANOKE CITY DURING THE YEAR. IN ADDITION, MENTAL HEALTH PREVENTION SERVICES MADE 2,018 CONTACTS WITH CITY RESIDENTS.. 4 THE SERVICES AVAILABLE TO RESIDENTS OF ROANOKE CITY INCLUDE:: EMERGENCY SERVICES 24-HOUR CRISIS INTERVENTION FOR PERSONS EXPERIENCING EXTREME EMOTIONAL DISTRESS; INCLUDES CRISIS SUPPORT AND FOLLOW-UP, AND SEXUAL ASSAULT RESPONSE AND AWARENESS SERVICES OUTPATIENT AND CASE MANAGEMENT - COMPREHENSIVE SERVICES INCLUDING: ASSESSMENT, INDIVIDUALIZED SERVICE PLANS, MEDICATION MANAGEMENT, GROUP AND INDIVIDUAL COUNSELING SESSIONS, AND ACCESS TO CONSULTING COMMUNITY PSYCHIATRISTS FOR EVALUATION, MEDICATIONS, AND FOLLOW-UP; ONGOING OUTREACH ACTIVITIES TO GERIATRIC CLIENTS, HOMES FOR ADULTS, AND ADULT PROTECTIVE SERVICES INTENSIVE IN-HOME SERVICES - DESIGNED TO KEEP FAMII.IES INTACT; SHORT AND LONG TERM MODELS AVAILABLE TO PREVENT OUT-OF-HOME PLACEMENT OF SERIOUSLY EMOTIONALLY DISTURBED CHILDREN AND ADOLESCENTS PSYCHOLOGICAL REHABILITATION - A CLUBHOUSE MODEL, TEACHING INDEPENDENT LIVING SKILLS, PEER SUPPORT, AND COMMUNITY INTEGRATION; INCLUDES A TRANSITIONAL APARTMENT, SUPPORTED EMPLOYMENT, AND THERAPEUTIC RECREATION SERVICES DAY TREATMENT SERVICES - PROVIDED DURING OR IMMEDIATELY FOLLOWING TYPICAL SCHOOL HOURS FOR CHILDREN AND ADOLESCENTS; INCLUDES GROUPS, INDIVIDUAL AND FAMILY COUNSELING, PARENT EDUCATION AND SUPPORT, ADJUNCTIVE THERAPIES AND ACADEMIC INSTRUCTION RESIDENTIAL SERVICES - TREATMENT FOR SERIOUSLY EMOTIONALLY DISTURBED CHILDREN, AGES 5 - 12, IN A COMMUNITY SETTING; ALSO SHORT- TERM EVALUATION AND RESIDENTIAL RESPITE; FULL SUPPORT SERVICES TO ADULTS LIVING INDEPENDENTLY; EMERGENCY SHELTER PREVENTION SERVICES - TRAINING AND CONSULTATION WITH PROFESSIONALS IN NON-MENTAL HEALTH SETTINGS, AS A MEANS OF PREVENTING EMOTIONAL DISORDERS IN CHIlJDREN AND ADOLESCENTS; INCLUDES PARENTING EDUCATION, SOCIAL PROBLEM-SOLVING SKILL BUILDING, AND PEER HELPING REGIONAL DEAF SERVICES - A REGIONAL COORDINATOR OF SERVICES FOR DEAF OR HEARING IMPAIRED PERSONS PROVIDES CONSULTATION, TRAINING AND LIMITED DIRECT SERVICES TO BRCS AND TEN OTHER COMMUNITY SERVICES BOARDS IN SOUTHWEST VIRGINIA. EACH CSB IN THE REGION MAY BE ACCESSED BY TDD. *~ OF SPECIAL NOTE: The Adult Counseling Center of BRCS has relocated to the West End Neighborhood. This program, formerly located in Old Southwest, is now more accessible to residents of the West End, many of whom are our clients. We have completed the third full year of partnership activities with the Minnick Education Center of Lutheran Family Services, providing comprehensive day treatment education services for emotionally disturbed children and adolescents, ages 5 - 18. Under a Federal Block Grant award from the Southwest Virginia Mental Health Board, a crisis support team was developed to enhance our ability to maintain our most at-risk seriously mentally ill adults in their home community during periods of crisis. The outcome is a reduction in the frequency and duration of hospitalizations in state facilities. The Project FOCUS grant parent aide was subsumed under our permanent employment. Staff continued to serve on the four city assessment teams, the supervisors and management teams, and on the Roanoke Interagency Council. November 14, 1994 11/14/94 BRCS DIRECTLY FUNDED PROGRAMS FY-94 PERFORMANCE REPORT CITY OF ROANOKE Unduplicated Units of Client Count Service Value of Service MENTAL HEALTH Emergency Services Outpatient Counseling Intensive In-Home Services Case Management Child & Adolescent Day Treatment Clubhouse Residential Services MH Subtotal MENTAL RETARDATION Case Management Sheltered Employment Adult Development Supported Employment Licensed Adult Home Group Homes Intermediate Care Facility MR 948 7,061 hours $299,972 314 5,330 hours $275,100 27 3,472 hours $145,641 1,185 22,824 hours $1,097,943 40 13,802 hours $362,472 85 14,045 hours $243,535 49 3,262 days $325,704 2,648 69,796 mixed $2,750,367 units Residential Respite Short Term Care Adult Education Residential Trainers Family Support Child Care MR Subtotal SUBSTANCE ABUSE Outpatient Services Case Management Detoxification Center Primary Care Unit Multi-Lodge Hegira / Alpha Supervised Apartments SA Subtotal PREVENTION MH Prevention Services SA Prevention Plus Prevention Subtotal 423 10,804 hours 49 5,247 days 17 16,650 hours 29 1,770 hours 5 1,820 days 5 1,676 days 6 2,124 days 9 44 days 99 10,442 hours 39 556 hours 5 2,223 hours 86 86 9rants 11 3,173 nours 783 56,615 mixed units 803 153 421 177 58 77 10 1,699 Contacts 14,729 hours 2,866 hours 2,105 days 4,805 days 5,164 days 5,422 days 1,517 ~avs 36,608 mi~ed units Units 2,018 2,517 4,535 2,443 hours 6,359 hours 8,802 hours $375,718 $136,452 $124,278 $75,080 $151,297 $187,666 $401,845 $14,580 $24,577 $14,830 $59,681 $65,713 $6,153 $1,637,870 $578,689 $108,060 $413,021 $238,608 $264,880 $292,471 $31,926 $1,927,655 $88,463 $265,430 $353,893 TOTAL 9,665 171,821 mixed ~Uits $6,669,785 FY-94 Local Share Service/Local Dollar $315,252 $21 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #450 J. Granger Macfarlane, Chairperson Economic Development Commission P. O. Box 201 Roanoke, Virginia 24002 Dear Mr. Macfarlane: I am enclosing copy of Resolution No. 32241-111494 adopting an economic development mission statement for the City of Roanoke. Resolution No. 32241-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable John S. Edwards, Vice-Mayor, P. O. Box 1179, Roanoke, Virginia 24011-1179 Phillip F. Sparks, Acting Chief Economic Development IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32241-111494. A RESOLUTION adopting an economic statement for the City of Roanoke. development mission WHEREAS, the City of Roanoke is an integral part of the Roanoke Valley and the larger Region; WHEREAS, the City of Roanoke should plan for the emerging global and regional economies of the 21st century; WHEREAS, the City and the Region have many existing strengths to build on, such as important medical, financial, retail, eldercare, and professional resources, recreational, cultural, sports and tourist attractions, a naturally scenic environment, and strong neighborhoods with a vital sense of community; WHEREAS, quality and sustainable economic development in the future is interrelated with social, educational, environmental, transportation, cultural, and recreational resources; and WHEREAS, this Council intends to adopt the following statement as an economic development mission statement for the City. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. In order to further its economic mission, the City should focus on building a sound infrastructure for economic development. The primary foundation of this economic development infrastructure is education. Thus, the City should promote quality primary and secondary education, higher education, and continuing education in order to provide an educated work force to meet the competitive needs of the 21st century. The City should foster cooperation between industry and educational institutions. The development of a four year public college or a higher education center should be promoted. Closer ties to Virginia Tech, as a major research and educational institution, should continue to be fostered as a means to develop and attract industries which provide quality, well- paying jobs to compete in the next century. 2. The City also recognizes the importance of a comprehensive transportation infrastructure in economic development. Thus, the City should encourage extension of and improvements in the interstate highway system and air service to meet the transportation needs of growing markets. 3. The "quality of life" resources of the region, such as recreational, cultural, sports and tourist attractions, are also important in economic development. Thus, the City should continue to strengthen these resources as integral parts of its economic development infrastructure. 4. Regional approaches are needed in recruiting new industry, obtaining sites for industrial relocation, and expansion of and assistance to existing businesses. Thus, the City should work with other localities in the region in a cooperative marketing strategy. A comprehensive marketing strategy should promote the many existing strengths and resources of the region. These include the fact that the region is a major medical, financial, retail, eldercare, and professional center, provides recreational, cultural, sports and tourist attractions, has a naturally scenic environment, and has strong neighborhoods with a vital sense of community. 5. In developing and implementing an economic development strategy, the n~eds and interests of other localities in the region and the diverse segments of its own population and the unique opportunities and challenges of a central city should be included. The success of economic development strategies is dependent on regional cooperation and broad citizen support. 6. In summary, in preparing for the 21st century, the City of Roanoke's economic development mission should be to provide a sound infrastructure of education, transportation and "quality of life" resources, to promote Roanoke as part of a Region whoSe existing strengths and resources are attractive to new and existing businesses, and to create economic development strategies which are inclusive of the Region's other localities and its own diverse population. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 November 14, 1994 Council Members: Elizabeth T. Bowles John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: For Council's consideration, I am attaching copy of a resolution which, if approved by Council, will adopt an Economic Development Mission Statement for the City of Roanoke. As a member of the Economic Development Commission, I recommend adoption of the resolution by Council at its regular meeting on Monday, November 14, 1994. I am also attaching copy of a communication from J. Granger Macfarlane, Chairperson of the Economic Development Commission, with regard to a Mission Statement that was approved in principle by the Economic Development Commission at its May meeting. Best personal regards. Sincerely, John S. Edwards Vice-Mayor JSE:sm Eno. POST 01,~'T¢~ Uox ROI ItOANOIt~., ¥'Xt~OXNtA l~4OOk~ October 19, 1994 The Honorable John S. Edwards Vice-Mayor, City of Roanoke 215 Church Avenue, S.W. Room 456 Roanoke, VA 24011-1536 Dear John: I have your letter of September 1?th regarding Mission Statement for Economic Development, and I thank you for it. Your letter arrived on the day I got back from 2 weeks at Oxford, England, and it has taken me about a month to catch up on business and other matters, and I apologize for the tardy reply. In my Judgment, the resolution is a good one and I would encourage you on with it and to present it to Roanoke City Council for their approval. As you know, the resolution was brought up at the May meeting of the Economic Development Commission and I believe we approved it in principle even though you were not there. In any event, I feel it would be my intention to call another meeting after Election Day because we w£11 then know if the Bond Issue has been passed by the voters. It is my hope that if the bond issue passes, you will push hard on an advance on the $1.5 million dollars we have been promised, which is to come from interest earned on the funds. With this money, we as a Commission will be able to proceed toward our goal of providing pad sites and/or shell buildings in the Center for Industrial Technology. I trust all is well and I look forward to hearing from you in the near future. send my ~personal regards. ~O'd IO0'ON SD:SI D6,0I 60N OS66-SD£-~OZ-I:OI S~U~O3 'S NHO£ November 14, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of Council: SUBJECT: Council Briefing - 1994 Youth Summit Activities Included on your agenda for the November 14, 1994, meeting is a briefing regarding the above subject. The purpose of this correspondence is to provide you with a general update and evaluation of all of the city of Roanoke's 1994 Youth Summit Activities. As you are aware, there has also been considerable interest in the feasibility of continuing the city's Midnight Basketball Program, and we are pleased to report that current funds allow us to do so; a description of the ongoing program begins on page five. I also want to share with you several new programming initiatives we have undertaken in an effort to extend the Youth Summit process beyond the summer months. These pilot programs will provide for expanded opportunities we believe are critically important for area youth. DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) CAMP This program serves city students from the 5th grade (ages 10- 12) who successfully complete the in-school drug prevention program. By bringing the students together during the summer for three days of camp experience, D.A.R.E. Officers are able to reinforce the lessons and themes taught during the school year. It is also a way to involve parents, who are invited to a graduation ceremony and banquet on the program's final night. The first residential DARE camp was held in two sessions in late August, at the Smith Mountain Lake 4-H Center. The selection of this facility is a result of a new partnership with the Virginia Cooperative Extension Service. In all, 194 D.A.R.E. graduates were able to attend, nearly twice the number of youth served the The Honorable David A. Bowers, Mayor and Members of City Council Page 2 November 14, 1994 previous summer. With the program site being so successful, reservations at the 4-H Center have already been made for next summer (August 12-15, (camp I) and August 17-20, (camp II). Program plans for the remainder of the year will include a weekend retreat at the 4-H Center to reinforce the D.A.R.E. concept among previous campers, and the acquisition of supplies to facilitate school-based D.A.R.E. programs. YOUTH JOB TRAINING & INTERNSHIPS The 1994 Summer Job Training Camp was very successful, with over 225 applications through the end of July. It offered youth, ages 12-17, the opportunity to learn about the world of work through classroom training, career exploration and job-hunting exercises. Participants are taught skills in the area of resume construction, public speaking and goal-setting. The goal is to increase opportunities for employment, volunteerism and internships for young people. A total of 120 youth were accepted into, and completed, the program - an increase of 50% over 1993. Additions to this year's program included videotaping of interview sessions in order for students to evaluate their performance. Educational games were an added feature to improve and increase vocabulary, self-expression and esteem. On Fridays, youth were involved in free-activity (without stipend pay), with nearly 85% participation, which we considered a great success. The Summer Internship Program is for older teens who are in high school or college (ages 16-21). Interns explore different career options and gain valuable work experience, which will lead to future employment. As an example, five out of the eight members of the "Class of 1993" found summer jobs this year in the private sector. The "Class of 1994" consisted of nine interns who were placed in municipal government jobs. All nine interns returned to high school or college at the end of the summer, and five of them now hold part-time jobs after school or on their college campuses. New Initiatives: JOB PLACEMENT FOR YOUTH The Job Training Camp and Internship Program will get an early start in March, 1995, with job placement services. Working in partnership with Roanoke City Schools, the Virginia Employment Commission, Fifth District Training Consortium, the Juvenile Court System, and the private sector, the Office on Youth will target 50-75 jobs for the The Honorable David A. Bowers, Mayor and Members of City Council Page 3 November 14, 1994 summer of 1995. These jobs will be available to prior graduates of the Job Training Camp, as well as other youth who will be seeking employment. STARS COME OUT AT NIGHT We offered a nightly (Monday-Friday) program for teens, ages 12- 17, at six park locations. Stars Come Out at Night ran for eight weeks, with an average nightly attendance of 15 participants per site. This figure is consistent with previous summers. Minor changes in program content, as well as site logistics, will be assessed for next year's program to ensure a higher-quality offering for the city's teenagers. After evaluating the need for police security, the decision has been made to eliminate a nightly patrol officer and establish a direct line of communication with the Police Department in case of an emergency. This will allow the program to expand its content without a net increase in operating costs. New Initiatives: OUTDOOR ADVENTURE SERIES FOR TEENS Beginning this winter, the Parks & Recreation Outdoor Program staff will target teens, ages 10-17 years, with a series of environmental and adventure-based programs. With a budget of $5,000, we anticipate serving approximately 200 youth. The goal is to teach participants that they must challenge themselves to succeed, but in a positive way that benefits their neighborhood, school and home. This weekly program will feature a "ropes" course, rock climbing, caving, cross-country skiing, mountain biking and a variety of environmental demonstrations. Target date for program implementation is January, 1995. TEEN SPECIAL EVENTS With eight swimming pool parties in 1994, the "Teen Special Events" program hosted more than 2,125 of Roanoke's youth between the ages of 11-18. Three middle school events allowed us to reach more young teens (ages 11-13), while we also provided five pool parties for older teens. Security at these events has been effectively managed, with no major incidents at any pool party. Based on the success with our 11-13 age group, we plan to hold more middle-school parties next summer, in addition to our regular teen parties. It is worth mention that local radio stations played The Honorable David A. Bowers, Mayor and Members of City Council Page 4 November 14, 1994 a big role in assuring strong attendance, and we will continue with these promotional efforts next year. New Initiatives: ADDITIONAL TEEN EVENTS Teen Special Events programs will continue throughout the year, with two city-wide events being held each month, starting in January, 1995. Events will range from a night at Rocwood Climbing Wall, to mid-winter swimming at Gator Aquatic Center. Teenagers will help in the event planning, and recreation staff members will facilitate these events to ensure a structured, yet fun environment. Teen Special Events will usually run from 7:00-10:00 p.m. ADVENTURES IN THE PARK For children, ages 6-12, we provided weekday programs (8:30am- noon; Monday-Friday) at eight parks for eight weeks. This program enjoyed its highest-ever total attendance, with a daily average of 20 participants per site. Program changes included the addition of weekly field trips to places such as the Rocwood Indoor Climbing Wall, and to our city pools, where swimming lessons were offered. Another improvement was the use of local specialists who introduced new activities, such as environmental education. This approach proved to be extremely popular with the youth, and will be used again next year. There is potential for expansion next year in both the number of site locations and in the number of weeks that the program is offered. Efforts will be made with other agencies, as well as city schools, to coordinate the use of additional sites. A pilot program, "Afternoon Adventures," was successfully implemented this summer at one site, Buena Vista. It was held two afternoons per week and averaged more than 20 participants per day. Program format and goals were similar to the "Adventures in the Park" program. New Initiatives: ADVENTURES AFTER SCHOOL The "Adventures After School" program was offered in October for several afternoons each week at four recreation centers. The program was modeled after the summer "Adventures" series, with our goal to continue into the school year with a quality program for youth, ages 6-12. Our after-school recreation programs were offered at Villa Heights, Buena Vista, Grandln Court, Preston and Garden City The Honorable David A. Bowers, Mayor and Members of City Council Page 5 November 14, 1994 centers. Each child had the opportunity to participate in activities such as games, arts and crafts, nature exercises, Rocwood indoor wall-climbing, and more. Each center also had a designated quiet area for working on school assignments. We are still evaluating this program, but are pleased to report an average of 10 registrations per site during the trial period. MIDNIGHT BASKETBALL This pilot program for young adults, ages 18-23, exceeded all exl0ectations, with success in large part attributed to our partnership with the Y.M.C.A. of Roanoke Valley. With a marketing cost of less than 10% of total operations, "Midnight Basketball" averaged more than 70 participants per night, for a cumulative total of more than 1,500 players signing in for Phase One. From all indicators, this program has a large impact on the target group it was designed to serve. Phase One of the program ran for seven weeks (July 14-August 27) at the Jefferson Gym, operating Thursday through Saturday nights from 11:00 p.m. until 2:00 a.m. Phase Two just recently finished, and ran for eight additional weeks (September 15 - November 5). Staff members provide a structured, supervised environment with a nightly "life-skills" discussion break, lasting approximately 15-20 minutes. Public reaction to this late-night program has been generally favorable, with positive local media coverage. Young adults are very appreciative of this program late at night, a time when many admit they could otherwise be getting into trouble. The program has drawn a diverse group of young adults, and is not confined to the "at-risk" category. The program also attracts college students who are in town during their school breaks, and second-shift workers who are limited in their recreational opportunities. New Initiatives: MIDNIGHT BASKETBALL Funding for this program was made possible through a $20,000 Community Development Block Grant, with a total cost for Phase One of $5,900. We have been able to shift resources in this and other programs to offer a total of four program segments which run approximately eight weeks each. The next phase will run from January 2 until February 28, 1995, at the same location. By June, 1995, we will have provided a total of 32 weeks of Midnight Basketball. The Honorable David A. Bowers, Mayor and Members of City Council Page 6 November 14, 1994 Changes in program format are currently under consideration, as are efforts to find corporate sponsorships and underwriting. It is our intention to utilize this concept to reduce direct costs in FY 1996, and if successful, perpetuate the program well into the future while reducing the dependence on grants or general fund allocations. In closing, our programs served nearly 13,500 participants, and we created more than 170 summer jobs for local residents. By reaching out to local partners such as the YMCA, Virginia Cooperative Extension and Roanoke City Schools, we are strengthening our programs and also becoming more cost-effective. As our Youth Summit programs continue to grow and expand, we are confident that we are making a positive impact on the lives of our youth. It is our belief that we are investing in the future of our community by putting our resources into some of our most valuable assets, our young people. Respectfully, W. Robert Herbert City Manager WRH/scw cc: William F. Clark, Director, Public Works George C. Snead, Director, Public Safety Glenn D. Radcliffe, Director, Human Development M. David Hooper, Chief of Police John W. Coates, Manager, Parks & Recreation Marion A. Vaughn-Howard, Youth Planner, Office on Youth ./ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #24-32-110 Curtis L. Ratliff, Chairperson Board of Building Code Appeals 2315 Maiden Lane, S. W. Roanoke, Virginia 24015 Gentlemen: Stanley G. Breakell, Chairperson Building Maintenance Code of Appeals 3256 Allendale Street, S. W. Roanoke, Virginia 24014 I am enclosing copy of Ordinance No. 32242-111494 amending Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, by the addition of new section 7-16, Buildinl~ construction division created; composition, to provide for creation of a building construction division of the City's Board of Building Code Appeals; and amending Section 7-32, Building maintenance division created, composition, of Article II.l, Building Maintenance Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, to provide for expansion of membership to include two alternates. Ordinance No. 32242-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. ~ ~'$ ~'Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: H. Daniel Pollock, Jr., Housing Development Coordinator Patti C. Hanes, Secretary, Board of Building Code Appeals and Building Maintenance Code of Appeals Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #24-32-110 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32242-111494 amending Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, by the addition of a new section 7-16, Building construction division created~ composition, to provide for creation of a building construction division of the City's Board of Building Code Appeals; and amending Section 7-32, Building maintenance division created~ composition, of Article II.l, Building Maintenance Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, to provide for expansion of membership to include two alternates. Ordinance No. 32242-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #24-32-110 Evelyn Jefferson Vice President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32242-111494 amending Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, by the addition of new section 7-16, Buildinff construction division created~ composition, to provide for creation of a building construction division of the City's Board of Building Code Appeals; and amending Section 7-32, Building maintenance division created, composition, of Article II.l, Building Maintenance Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, to provide for expansion of membership to include two alternates. Ordinance No. 32242-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Please include Ordinance No. 32242-111494 in Supplement No. 33 to the Roanoke City Code. With warmest regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32242-111494. AN ORDINANCE amending Article II. Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, by the addition of new section 7-16, Building construction division created~ composition, to provide for the creation of a building construction division of the City's Board of Building Code Appeals; and amending §7-32, Building maintenance division created, composition, of Article II.l, Building Maintenance Code, of Chapter 7, B~ilding Regulations, of the Code of the City of Roanoke (1979), as amended, to provide for the expansion of the membership to include two alternates; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Article II. Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as follows: Article II. Building Code. S7-16. Building construction division created; composition. Pursuant to the city's building code, as amended, there is hereby created a building construction division of the city's board of building code appeals, which shall consist of five (5) members and two (2) alternates who shall be appointed by city council. Such division shall have jurisdiction to consider appeals pursuant to the city building code. 2. Section S7-32, Buildinq maintenance division created~ composition, of Chapter 7, Buildinq Requlations, of the Code of the City of Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as follows: Sec. 7-32. Building maintenance division created; composition. Pursuant to the provisions of the city's building code, there is hereby created a building maintenance division of the city's board of building code appeals, which shall consist of five (5) members and two (2) alternates who shall be appointed by city council. Such division shall have jurisdiction to consider appeals pursuant to the provisions of the city building maintenance code. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 2 Roanoke, Virginia November 14, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Expansion of Building Code Boards of Appeals I. Background: to Virginia Uniform Statewide Building Code (USBC) prescribes required standards for construction and maintenance of buildings. B. The USBC is divided into two sections: 1. Volume I - New Construction Code. Volume II - Building Maintenance Code, establishing the standard to which existing buildings must be maintained. Both volumes of the USBC require a local Board of Building Code Appeals, to allow a property owner, contractor, etc. recourse to question decisions of the Building Code Official. The City has established separate five-member Boards of Appeals, one for each volume., as have some other localities (e.g. Norfolk, Fairfax County). Separate Boards were established due to the fundamental differences between the issues likely to be considered upon appeals from the two volumes: 1) Volume I appeals tend to deal with adequacy of materials or techniques used in new construction, requiring technical knowledge and judgement of Board members; and 2) Volume II appeals tend to concern general feasibility and likelihood of a vacant building's renovation, involving financing and effect upon surrounding area, or conditions of rental properties, which does not rely heavily on technical knowledge of construction. November 14, 1994 Page 2 II. Current Situation: III. Sections of USBC regarding appeals were changed effective April 1, 1994 and now provide for the following: 1. The Board must consist of at least five members. If fewer then five members are present to hear an appeal the appellant may have the heating postponed until five are present. Building Maintenance Code (Volume II) Board of Appeal.q has only had four members since a resignation effective December 7, 1992. (City Council appointed a fifth member on September 26th.) The most recent Volume II appeal was heard and decided by only two Board Members. Section 2-283.1 of City Code provides that three consecutive absences by an appointed member of a board vacates that member's position. One of the appointed members of the Building Maintenance Code (Vol. II) Board of Appeals has missed the last five hearings, and seven of the last nine hearings held since September, 1993. Therefore, the Building Maintenance Code (Volume II) Board of Appeals still has only four sitting members at this time. Without at least five members available to hear an appeal of the Code Official's decision, hazardous conditions may continue for months pending resolution of the appeal. Chairmen of the two Boards of Appeals have been consulted by the Building Commissioner (Code Official) regarding this issue and concur in the recommendation herein. Issues: A. Requirements of law. B. Protection of public safety. C. Efficiency of service. November 14, 1994 Page 3 IV. Alternatives: Expand membership of each of the Building Code Boards of Appeals to include two alternates each, and appoint members to fill existing vacancies and newly created positions. Requirements of law would be met, by meeting the required five-member threshold. The USBC provides for appointment of alternates. Protection of public safety will be enhanced, as it will be less likely that decisions of the Boards of Appeals regarding necessary remedies of hazards will be delayed. Efficiency of service will be enhanced, as it will be more likely that meetings can be held expeditiously with at least five members present. Combine the two Boards into a nine-member Board to be assured that five members will be present to hear appeals on Volume I, or Volume II of the Uniform State Building Code. Requirements of the law would be met since both Volume I and Volume II provide for individual or combined Boards. Protection of public safety may not be enhanced because some of the existing members of Volume II Board may be without technical background and knowledge to render competent decisions on Volume I appeals. Efficiency of service could be restricted, depending on commitment of combined Board to attend more meetings than is presently required by separate Boards. Do not expand membership of the Building Code Boards of Appeals to include alternates, and do not appoint members to fill vacancies. Requirements of law would not be met, as the Building Maintenance Code (Volume II) Board of Appeals would continue to be below the required level of membership. November 14, 1994 Page 4 Protection of public safety would be compromised, as removal of hazardous conditions or techniques may be delayed. Efficiency of service would be restricted, as final disposition of decisions by the Code Official may be delayed indefinitely due to an inoperable appeals process. V. Recommendation: Expand membership of each of the Building Code Boards of Appeals to include two alternates each, and appoint members to fill existing vacancies and newly created positions. WRH:DP:rs CC~ Respectfully submitted, W. Robert Herbert City Manager City Attorney Department of Finance Director of Public Works Building Commissioner Housing Development Coordinator Chairman, Board of Building Code Appeals (Vol. I) Chairman, Board of Building Code Appeals (Vol. II) 6 BOARD OF BUILDING CODE APPEALS Name Term Appt. *I.A. No. Date Term Endinq Lynn D. Avis (4/24/78) (Not Eligible for Reappointment) **Harry F. Collins, Sr. (11/5/90) Reginald P. Church (2/7/94) Curtis L. Ratliff (8/10/87) Vacancy - Elmer O. Rodes, Jr. Edward S. Colonna Alternate Member (10/5/87) 9/11/78 9/30/83 1. 9/26/83 5 yrs. 9/30/88 2. 9/26/88 5 yrs. 9/30/93 3. 10/4/93 5 yrs. 9/30/98 11/5/90 unexp, term 9/30/94 Paul V. Childress, Jr. 9/26/94 5 yrs. 9/30/99 2/7/94 unexp, term 9/30/95 James M. Tabor, Sr. 1. 2. 3. 8/10/87 9/23/91 unexp, term 9/30/91 J. O. Stein 5 yrs. 9/30/96 9/30/97 1. 2. 3. No Term *I.A. denotes initial appointment ** denotes non-resident (as of October 28, 1994) 10 Name BUILDING MAINTENANCE DIVISION OF THE CITY'S BOARD OF BUILDING CODE APPEALS Term Appt. *I.A. No. Date Term Endinq Grady P. Gregory, Jr. (11/10/86) 1. 11/10/86 5 yrs. 11/10/91 2. 11/4/91 5 yrs. 11/10/96 3. Stanley G. Breakell (11/10/86) 1. 11/10/86 5 yrs. 11/10/91 2. 11/4/91 5 yrs. 11/10/96 John D. Fulton, Jr. (9/26/94) 9/26/94 11/10/95 1. 2. 3. Gene Wirt (11/10/86) 1. 11/10/86 3 yrs. 11/10/89 **Howard W. Childress, Sr. (1/7/91) 2. 12/4/89 5 yrs. 11/10/94 1/7/91 11/10/95 1. 2. 3. INFORMATION Chairman: Vice Chairman: Secretary: Stanley G. Breakell Howard W. Childress, Sr. Patti C. Hanes PURPOSE: The Board shall consider appeals to the provisions of Section 107.0, of the City Building Maintenance Code. NOTE: Created by Ordinance No. 28355. Terms initially staggered, reappointments to be for five years. City employees ineligible to serve. *I.A. denotes initial appointment ** denotes non-resident (~ of O~ob~r 28, 1994) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #165-178-236-488 Florine Thornhill, President Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Thornhill: I am enclosing copy of Resolution No. 32243-111494 authorizing an amendment to an agreement between the City and Northwest Neighborhood Environmentai Organization, Inc., dated July 12, 1993, for funding of the rehabilitation of certain properties from HOME funds. Resolution No. 32243-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32243-111494. A RESOLUTION authorizing an amendment to an agreement between the City and Northwest Neighborhood Environmental Organization, Inc., dated July 12, 1993 for funding of the rehabilitation of certain properties from HOME funds. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is hereby authorized, for and on behalf of the City, to enter into an amendment to an agreement with Northwest Neighborhood Environmental Organization, Inc. ("NNEO"), dated July 12, 1993, for funding of the rehabilitation of certain properties from HOME funds. Such amendment shall recognize the donation of the value of the properties located at 802 and 807 Gilmer Avenue, N.W. to the project, modify the provisions regarding resale restrictions and provide for retention of developer's fees by NNEO upon sale of each property. 2. The amendment shall be approved as to form by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia November 14, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Amendment to Grant Agreement with the Northwest Neighborhood Environmental Organization, Inc. (NNEO) I. Background: ao Council approved execution of an Agreement (attachment) with NNEO, a Community-based Housing Development Organization (CHDO), for funding the rehabilitation of 802 and 807 Gilmer Avenue N.W. from the 1992 allocation of HOME funds from HUD, by Resolution No. 31572-071293 on July 12, 1993. Bo HOME allocations generally require a local match equal to 12.5% of the HOME allocation that is not used for administrative or operating costs. 1992 HOME allocation was not required to be matched in accordance with the FY 1992 Appropriations Act. Subsequent HOME allocations do require a local match ($52.913 required for 1993 allocation and $64,281 for 1994 allocation). HOME program regulations have cha~ged since Agreement (attachment) was prepared and now provide that the: Value of property donated to HOME-eligible projects (this does not require transfer of title to City) is an eligible source of local match [24 CFR 92.220(a) (3) (i)]; and Period of time that property that is rehabilitated and sold for homeownership is subject to restrictions on resale ("period of affordability,,) has been reduced [24 CFR 92.254(a) (4); and Homebuyers buying properties assisted with HOME. funds no longer must be first-time homebuyers [24 CFR 92.205(a) (1); 92.206(b); 92.254(a) (3)]. II. Current Situation NNEO has agreed to donate the value (before rehabilitation) of the properties located at 802 and 807 Gilmer Avenue, N.W.,to the HOME-funded project, (i.e. the NNEO will not recover any of the value or their cost to buy the properties from the proceeds from sale of the properties; however, the NNEO will retain developer's fees from the sales proceeds). This November 14, 1994 Page 2 donation will allow the City to credit the properties, value of $18,400 towards the local match requirement. Bo Amendment to the Agreement will accomplish th~ following: Specify that the NNEO is donating the pre- rehabilitation value of the properties to the project; and o Reduce the required "period of affordability, for houses rehabilitated and sold in this project, and clarify the amount subject to restrictions, as allowed by current HUD regulations; and o Provide for the NNEO to retain developer's fees of $6,000 (approximately 10% of the projected development cost of each property) upon the sale of each of the two properties. Developer's fees are an allowable project cost under HOME program regulations. Remove requirement that homebuyers to whom houses are sold are first-time buyers. III. Issues: A. Cost to the City. B. Impact on neighborhood revitalization. C. Efficient and timely administration of HOME program. IV. Alternatives: ao Authorize City Manager to execute amendment to th~ Agreement with NNEO, to acknowledge contribution of the value of the properties by the NNEO to the project, modify the provisions regarding resale restrictions, provide for NNEO's retaining of developer's fees, and remove restriction of sale to only first-time homebuyers, such amendment to be in a form acceptable to the City Attorney. Cost to the City will be nothing beyond what had been previously committed by contract to the NNEO. Impact on neighborhood revitalization will be positive, as credit toward match requirements will allow use of HOME funds for additional neighborhood revitalization activities. November 14, 1994 Page 3 Bo o Efficient and timely administration of HOME, program will be enhanced, as the City will gain $18,400 toward local match requirement, thereby matching $147,200 of HOME funds to be released for commitment to other HOME programs and projects. Do not authorize the City Manager to execute amendment to the Agreement with NNEO. Cost to the City would be a loss of $18,400 in local match towards HOME funds. o Impact on neighborhood revitalization would be negative temporarily, as other HOME-funded programs and projects may be delayed until other matching resources are identified. Efficient and timely administration of HOME prog_ram will be jeopardized as 10ss of local match may delay commitment of $147,200 of HOME allocations to other housing projects. V. Reco~L,~ndation: Adopt Alternative A, thereby authorizing CityManager to execute amendment to the Agreement with NNEO, to acknowledge contribution of the value of the properties by the NNEO to the project, modify the provisions regarding resale restrictions, provide for NNEO's retaining of developer's fees, and remove restriction of sale to only first-time homebuyers, such amendment to be in a form acceptable to the City Attorney. Respectfully submitted, CityManager Attachment W-RH/~IDP ( 802 - 807. cr) cc: Assistant City Manager City Attorney Director of Finance Director of Public Works Grants Monitoring Roanoke Neighborhood Partnership Coordinator Housing Development Coordinator President, Northwest Neighborhood Environmental Organization Attachment This Agreement is made and entered into this /~/~ day of ~.;z , 1993, by and between the following parties: The City - City of Roanoke, Virginia 215 Church Avenue, S.W. Roanoke, Virginia 24011 and Community Housing Development Organization - Northwest Neighborhood Environmental Organization, Inc. 802 Loudon Avenue, N.W. Roanoke, Virginia 24016 W I T N E S S E TH: WHEREAS, the Roanoke City Council approved by Resolution No. 31070-062292 the 1992 HOME Investment Partnership (HOME) program and by Ordinance No. 31069-062292 appropriated funds therefor; and WHEREAS, the Roanoke City Council on July 12, 1993, reviewed and approved by Resolution No. 35172-071293, the execution of a subgrant agreement between the City of Roanoke ("City") and the Northwest Neighborhood Environmental Organization, Inc ("NNEO"); and WHEREAS, the City of Roanoke has certified the Northwest Neighborhood Environmental Organization, Inc. to be a bona fide Community Housing Development Organization ("CHDO") under definition of the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the Northwest Neighborhood Environmental Organization, Inc. is experienced in providing services to and on behalf of citizens of low and moderate income; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. USE OF ~ F~D~: The NNEO shall rehabilitate two vacant houses owned by the NNEO and located at 802 and 807'Gilmer Avenue, N.W. Roanoke, Virginia. Following rehabilitation, the houses will be sold to first-time homebuyers whose family incomes do not exceed the level established by HUD for low to moderate income families - adjusted for family size. The project will commence prior to January 1, 1994, and rehabilitation will be complete within twelve (12) months, or by December 31, 1994. The total estimated budget for this project is $144,727 of which the City will provide a grant to NNEO in the amount of $79,320 from the City's HOME Invest~ent Partnership Fund, (HOME). NNEO will provide $12,000 for the purchase of the houses at 802 and 807 Gilmer Avenue N.W., and private financing will provide a minimum of one-half the total rehabilitation costs, estimated here to be Page 2 $53,407. The HOME funds from the City will be designated as $14,342 CHDO operating costs, and $64,978 direct project costs. If any portion of the CHDO operating costs are not used for this project, the balance must be returned to the City. If any portion of the direct project costs are not used for this project, the balance may be retained by NNEO for use on another City-approved first-time homebuyer project, or if not spent by May 31, 1997, must be returned to the U.S. Department of Housing and Urban Development. 2. AFFORDABIL!TY: NNEO shall assure that the properties rehabilitated under this Agreement q~alify as affordable housing in compliance with 24 CFR 92.254. As such the following must be met: (1) Each property must appraise at less than 95% of the area median single-family house value, or less than $103,10.0 after rehabilitation; , Buyers of the rehabilitated properties shall be low-moderate income families, as defined by HUD, and the purchased home shall be their principal residence; Buyers of the rehabilitated properties shall be first-time home buyers; and (2) (3) (4) Each property is subject, for a period of 15 years, to resale restrictions or recapture provisions that require that the housing is available for subsequent purchase only to a low- to moderate-income family or the full HOME investment shall be repaid to the City out of the net proceeds, except as provided in paragraph (a)(4)(ii)(B) of 24 CFR 92.254. These restrictions will be enforced pursuant to paragraph 11 of this Agreement. 3. REPAY~: Upon sale of the two properties referenced in paragra h 1 proceeds shall be distrd~..--~ ........ P , gross inst~_~. .... · ..... *~ =l =ollows: The private lendin Trust Fund shall be -_~i.~-i// ~,,u.cne uzcy s HOME Investment ~mxu any r~A~S remaining from the sale ~roc~. If the total ~t of HO~ direct project inves~ent as no= re~i4 on sale, this ~ount will ~ considered s~sidy In the Pro~rtie- --~ ........ the HO~ P ~ pro~rtionally if either pro~rty is sold to a non-l~-~era=e inco~ f the 15 year ~ri~ of a~---~-=- ..... ~ily during ...... ~=~aa~=Y, as rezerenc~ in ara rah oz =AlS Agre~n~. ~ri-- -~ ........... P g p 2 .......... · .w ~,~ ~r~ oz az~ora~ility, one- r~z=een=n oz this s~sidy shall ~ forgiven for each occupancy by a 1~- to ~era=e-inc~ f~ily, year of Ail repayments, interest and other return on the investment of HOME funds shall be returned to the City within 15 days of receipt by the NNEO. j Page 3 NNEO agrees to abide by the HUD conditions for HOME programs as set forth in OMB Circular No. A-122 and the following requirements of OMB Circular No. A-110: Attachment B; Attachment F; Attachment H, Paragraph 2; and Attachment O. PROJECT The NNEO shall comply with the following project requirements detailed in Subpart F of 24 CFR part 92 as applicable in accordance with the type of project assisted: Maximum per-unit subsidy amount. Maximum per unit HOME subsidy shall not exceed $33,985 for a one-bedroom unit, $41,326 for a two-bedroom unit, $53,461 for a three-bedroom unit, and $58,684 for a four-bedroom unit. (24 CFR 92.250) Property standards. Housing assisted under this agreement must, at a minimum, meet HUD housing quality standards prior to occupancy. In addition, all rehabilitation work must meet all applicable local codes, rehabilitation standards, ordinances, and zoning ordinances. Rehabilitated housing must meet the cost- effective energy conservation and effectiveness standards in 24 CFR part 39. NNEO shall carry out each activity in compliance with all federal laws and regulations described in subpart H of 24 CFR 92, except that the NNEO does not assume the City's responsibilities for environmental review in 92.352 or the intergovernmental review process in 92.359. In particular, the following provisions apply to the project described in paragraph 1 of this Agreement: Equal opportunity and fair housing. (1) No person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with HOME funds. (2) To the greatest extent feasible, contracts for work to be performed in connection with any project under this Agreement shall be awarded to business concerns which are located in or owned in substantial part by persons residing in the Roanoke metropolitan area. (3) To the greatest extent feasible, minority business enterprises and women business enterprises shall be used when possible in the procurement of property and services. Affirmative Marketing. In accordance with the City of Roanoke Affirmative Marketing Procedures, the NNEO shall administer the HOME program so that individuals of similar income have similar available housing choices, regardless of race, color, religion, sex, national origin, handicap, or familial status (families with children). Each property owner applying for participation in the HOME program shall agree to avoid any discrimination on the basis 0 Page of race, color, religion, sex, national origin, handicap, or familial status and shall agree to market their residential units in good faith to inform and attract eligible buyers from all racial, ethnic, and gender groups. Historic review. Ail proposals for HOME-assisted rehabilitation or demolition in the City shall be submitted to the City's Grants Monitoring Administrator for determination of the structure's eligibility for inclusion on the National Register of Historic Places. If property is historically eligible, all project plans and specifications will be submitted to the City's Grants Monitoring Administrator for review as to compliance with Section 106 of the National Historic Preservation Act. Lead-based paint. Housing assisted with HOME funds constitutes HUD-associated housing for the purpose of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821, et seq.) and is, therefore, subject to 24 CFR Part 35. In compliance with the regulations referenced herein, NNEO shall comply with the City's Lead-Based Paint Abatement policies and procedures, as detailed in Attachment A. In no case shall lead-based paint be used in the rehabilitation of the houses referenced in paragra h 1 of Agreement. P this _C_°_n_f~l~t.of_~terest. No employee, agent, consultant of appointed official of thA MM~ --~ ...... , ficer or participate in a decis~A2 2~!-w~° as an a position to ~u~-m=~ng process or gain inside information with regard to any HOME activities, may obtain a Personal or financial interest in or benefit from any of the ~ u,ere=o, or an the proceeds thereund ~t~er for themselves, their famil,- o- ~.--~ ...... e~, ~ ~ ~u~An~S~ associates, ~uring =heir tenure or for one (1) year thereafter. - m a~£ names oz contractors and ~.u~c°n~ractors hired for ~n¥ HOME-assisted project, to determine a= suc~ ~on=rac=ors or subcontractors are presently debarred, ~..P~_~_e?~_prop?s.ed.f~r debarment, declared ineligible, or ~=~raay exc~uaea ~rom participation in federal transactions. Flood ins~xallce. The City's Office of Grants Compliance will ~~Sed HOME-assisted projects tO determine if they are loca=e~ in a flood hazard area. If a project is located i~ a flood hazard area, the NNEO shall assure that flood insurance un~e~ ~he National Flood Insurance Program is obtained and maintained for the duration of the affordability Period specified in paragraph 2 of this Agreement. C~IIDZTZOIIS ~:~.m~,T. TG!GUS __nl~_.~.uZ~n....~_r~.o: The NNEO shall not grant or loan any HOME funds to primarily religious organizations for any activity including secular activities. In addition, HOME funds may not be used to rehabilitate or construct housing owned by primarily religious L~U SOME Agreame:'.~ e organizations or to assist primarily religious organizations in acquiring housing. In particular, there shall be no religious or membership criteria for tenants or buyers of any HOME-assisted properties. REQUESTS FOR DISBURS~ OF FUNDS: The Subgrantee shall file the necessary papers, including HOME Payment Certification Form and invoice for work completed, with the Grantee's Director of Finance after the expenditures have been incurred. These funds will be disbursed within ten (10) working days of receipt from Subgrantee. Cash advances of HOME funds will not be approved. The funds must be requested on a project reimbursement basis. Administrative costs will be reimbursed on a bi-monthly basis. The S~bgrantee will submit an invoice to the Office of Grants Compliance detailing the expenditures to be reimbursed. Payment will be made to the Subgrantee within ten (10) days from date of receipt. The Subgrantee may not request disbursement of funds under this Agreement until the funds are needed for payment of eligible cost. It~FE~IC~ OF ASSETS: If any portion of the CHDO operating costs-are not used for this project, the balance must be returned to the City. If any portion of the direct project costs are not used for this project, the balance may be retained by NNEO for use on another City-approved first-time homebuyer project, or if not spent by May 31, 1997, must be returned to the U.S. Department of Housing and Urban Development. a. Project records to ~e maintained: The NNEO shall maintain the following documents and records at a minimum, for each project assisted with HOME funds under this Agreement: (1) Records that demonstrate that each project meets the property standards in 24 CFR 92.251. (2) Re~ords that demonstrate c~upliance with the requirements in 24 CFR 92,254 for affordable housing: h~ership, including the initial purchase price and appraised value (after rehabilitation, if required) of the property. Records must be kept for each family assisted. (3) Records that indicate whether the project is mixed- income, mixed-use, or both, in accordance with 24 CFR 92.255 or 24 CFR 92.256. (4) Records evidencing the guidelines adopted by the participating Jurisdiction and supporting the Page 6 certification for each housing project that the combination of federal assistance to the project is not any more than is necessary to provide affordable housing, as required by 24 CFR 92.150(c)(1). (b) Period of record retention. (1) (2) Except as provided in paragraph (b)(2), (b)(3), or (b)(4) of this section, records must be retained for three years after closeout of the funds. If any litigation, claim, negotiation, audit, or other action has been started before the expiration of the regular period specified in paragraph (b)(1) of this section, the records must be retained until completion of the action and resolution of.all issues which arise from it, or until the end of the regular period whichever is later. ' (3) Records regarding project requirements (subpart F) and subpart H requirements that apply for the duration of the period of affordability (fifteen (15) years) as well as the written agreement and inspection and monitoring reports must be retained for three years after the required period of affordability, as applicable. (4) Records covering displacements and acquisition must be retained for at least three years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 CFR 92.353. (c) Access to records. 11. (1) The NNEO must provide citizens, public agencies, and other interested parties with reasonable access to records, consistent with applicable state and local laws regarding privacy and obligations of confidentiality. (2) The City, HUD and the Comptroller General of the United States, or any of their representatives, have the right of accmms to any pe_ rtinent books, documents, papers and o~her records of the Participating Jurisdiction, state recipients, and subrecipients, in order to make audits, examinations, excerpts, and transcripts. The affordability provisions referenced in paragraph 2 of this ~e~?en? sh~ll be enforced by written covenant between the NNEO ann =ne nome~uyer as a condition of sale, and recorded with the property deed. Said covenant shall provide that the City be notified of any pending resale of the property for a period of fifteen (15) years from original sale. Such covenant shall be APPROVED AS TO EXECUTION City Attorney Page 9 APPROVED AS TO FUNDS AVAILABLE D~rector of Finance Account No. O~=~-O~A ML:NNEOHOME.CON MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #27-405-468 Allen M. Hamblen, President H. Hamner Gay & Co., Inc. P. O. Box 11908 Lynchburg, Virginia 24506 Dear Mr. Hamblen: I am enclosing copy of Ordinance No. 32244-111494 approving the City Manager's issuance of Change Order No. 1 to the City's contract with H. Hamner Gay and Co., Inc., in connection with Carvins Cove Filter Plant Improvements - Phase II, Contract C-2, in the amount of $6,973.18, for a total contract amount, including Change Order No. 1, of $2,341,508.18. Ordinance No. 32244-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32244-111494. AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the City's contract with H. Hamner Gay & Company, Inc., in connection with Carvins Cove Filter Plant Improvements - Phase II, Contract C-2; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract'with H. Hamner Gay & Company, Inc., in connection with Carvins Cove Filter Plant Improvements - Phase H, Contract C-2. performed: ORIGINAL CONTRACT AMOUNT CHANGE ORDER NO. 1: Install two additional 24 inch valves (material cost only) TOTAL AMOUNT OF CHANGE ORDER NO. 1 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 1 ADDITIONAL TIME REQUtR~D FOR CHANGE ORDER Such Change Order shall provide for the following changes in the work to be $2,334,535.00 $ 6,973.18 6,973.18 $2,341,508.18 NONE 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia November 14, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT C-2 I. Background: Acceptance of a bid submitted by H. Hamner Gay & Company, Inc. for Carvins Cove Phase II, Contract C-2, was made by City Council on June 28, 1993. B. Work was started on the project as of August 12, 1993. II. Current Situation: The project extends a water main from 13th Street at the Roanoke River along Riverland Road to the general vicinity of Walnut Avenue. The contract also includes two water storage tanks and a pump station. In order to better facilitate testing of the water main, it was necessary to install two (2) additional 24 inch valves in the line along Riverland Road. The contractor has agreed to install these valves for material cost only. The location of the valves is shown on the attached sketches. This work was authorized in July, 1994, in order to avoid a delay claim by the contractor. The cost for the two valves is $6,973.18. Change order No. 1 will provide for payment of this work. Co Current funds are encumbered in account number 002-056-8372-9065 in the amount of $2,334,535.00 for this contract. Original Contract Amount Change Order No. 1 New Contract Amount $2,334,535.00 6,973.18 $2,341,508.18 Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT C-2 Page 2 November 14, 1994 III. Issues in Order of Importance: A. Funds B. Cost C. Operating efficiency IV. Alternatives: Approve Change Order No. 1 to the contract with H. Hamner Gay & Company, Inc., in the amount of $6,973.18. Funds are available in the project contingency account number 002-056-8372-9065 to fund the change order. 2. Cost is reasonable and reflects current market conditions. Operating efficiency of the water system is enhanced by increased line segment isolation capability. Do not approve Change Order No. 1 to the contract with H. Hamner Gay & Company, Inc., in the amount of $6,973.18. 1. Funds remain available in the project contingency. 2. Cost is not an issue. 3. Operating efficiency is unchanged. Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT C-2 Page 3 November 14, 1994 V. Recommendation: City Council approve Alternative "A" thereby authorizing the execution of Change Order No. 1 in the amount of $6,973.18 to the contract with H. Hamner Gay & Company, Inc. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/kh Attachment CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services MATCH UNE 350 · STA 120+71.44 PI'EDMONT EXIST. ,50' RIGHT OF WAY w N E 11 ~0.25 ~72.27 N 36~114-7.71 ir 11064764.22 ELg39.77 PLAN VIEW LINE ,350 ~'XIST. 40' RIGHT OF' WAY N E 11064~64 EL.930.25 N 3620940.66 E 1,106445,6.80 __ N 56208 E 11064x SEE ENLAR~T 'A' N ~619403.88 E 11066945.92 '~,~ 5619191.51 11067195.55 AOO~T~eNAL 24,"VAL~- C.~u"rKAt..'r ~- 2. PLAN VIEW LINE 350 N 56t 9457.00 11066747.67 ~ .T619417.5,8, [ 110~691§.11, EL.,94!.05 ~ 1994-95 emergency. WHEREAS, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 14th day of November, 1994. No. 32245-111494. AN ORDINANCE to amend and reordain certain sections of the Capital Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &pp~op~i&~ions Other Infrastructure Local Cash Share Roanoke River Flood Reduction (1) ................................ Valleywide Study (2) ............................... 1) Appropriated from General Revenue (008-056-9652-9003) $(130,755) 2) Appropriated from General Revenue (008-056-9653-9003) 130,755 $ 7,551,035 628,595 130,755 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 14, 1994 Report No. 94-193 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: COMPREHENSIVE REGIONAL STORMWATER MANAGEMENT STUDY I. Background on the subject in chronological order is as follows: City Council approved a Resolution at its meeting of December 7, 1992, supporting the Comprehensive Regional Stormwater Management Study, · authorizing the Fifth Planning District Commission as the City's agent for the accomplishment of the study, and authorizing a contribution of up to $251,000 of City funds to pay for the study. City Council included the Comprehensive Regional Stormwater 'Management Study as part of the 5-year Capital Improvement Program adopted on August 8, 1994, and approved as a local funding source utility tax revenues previously collected to fund the Roanoke River Flood Reduction Project. , The purpose of the study is to provide a master plan for stormwater management in the Roanoke Valley. Federal Emerqency Management Agency (FEMA) has awarded a Hazard Mitigation Grant to partially fund the Comprehensive Regional Stormwater Management Study in the amount of $359,000. This amounts to 50% of the study and administration costs. Participating local government jurisdictions are providing their pro rata share of the remaining 50% based on watershed areas located in each jurisdiction and on urbanization factors based on runoff from impervious surfaces. Those participating are Roanoke County, City of Salem, Town of Vinton, and City of Roanoke. Honorable Mayor and Members of City Council COMPREHENSIVE REGIONAL STORMWATER MANAGEMENT STUDY Page 2 November 14, 1994 II. Current situation is as follows: Ao The City's share of the study and administration is $130,755. This represents 18.21% of the total cost of the study and administration of $718,000. B. The other jurisdiction's shares are as follows: FEMA Grant 50.00% $359,000 Roanoke County 20.17% 144,820 City of Salem 9.43% 67,707 Town of Vinton 2.19% 15,718 III. Issues in order of importance are as follows: A. Completion of the Stormwater Management Study B. Funding IV. Alternatives in order of feasibility are as follows: Funding totaling $130,755 of utility tax revenues collected for the Roanoke River Flood Reduction Project is available in the Capital Projects Fund, account number 008-056-9652-9003, and may be transferred to an account to be created by the Director of Finance entitled "Comprehensive Regional Study" from which funds may be expended to the Fifth Planning District Commission to make partial payments for the study as it progresses. 1. Completion of the Stormwater Management Study will be accomplished. 2. Funding will be provided. City Council refuse to transfer $130,755 or authorize the Director of Finance to establish an account for this purpose. Honorable Mayor and Members of City Council COMPREHENSIVE REGIONAL STORMWATER MANAGEMENT STUDY Page 3 November 14, 1994 Completion of the Stormwater Management Study will not be accomplished. 2. Funding would not be an issue. V. Recommendation is as follows: City Council concur in alternative "A" and take the following action: Transfer $130,755 of utility tax revenues collected for the Roanoke River Flood Reduction Project from Capital Projects Fund, account number 008-056-9652- 9003, to an account to be created by the Director of Finance entitled "Comprehensive Regional Study" from which funds may be expended to the Fifth Planning District Commission to make partial payments for the study as it progresses. Respectfully submitted, W. Robert Herbert City Manager WRH/CMH/kh Attachments CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Fifth Planning District Commission 313 Luck Avenue, SW P.O. Box 2569 Roanoke, Virginia 24010 (703) 343-4417 (Ph.) (703) 343-4416 (Fax) Mr. W. Robert Herbert Roanoke City Manger 215 Church Avenue, SW Roanoke, Virginia 24011 Dear Mr. Herbert: September 30, 1994 At our recent Chief Administrative Officials luncheon, we discussed funding for the Roanoke Vall.ey Regional Stormwater Management planning project. The Virginia Department of Emergency Services has notified the Commission that the Federal Emergency Management Agency (FEMA) has funded the region's stormwater proposal. Participating local governments will receive official notice the week of October 3. As you know, the regional stormwater program is partially funded by FEMA ($359,000; $345,000 for the planning portion and $14,000 for the administration portion), with a 50 percent local match from participating governments in the Roanoke Valley. Per the request at our CAO luncheon, I am notifying you of the match required by Roanoke City for this grant. Roanoke City's pro rate share of the stormwater management planning portion of the project is $125,656. In addition, the administration portion of the project is also partially funded by FEMA ($14,000), and Roanoke City's pro rate share of the administration portion is $5,099, for a total cost of $130,755. The project is anticipated to be completed over 18 months. The PDC is excited about the prospects of working with local governments in the Roanoke Valley in carrying out this important project. The project has been an ongoing issue of discussion since 1985, and the PDC is glad that the local governments were able to work cooperatively with the State Department of Emergency Services ana the Federal Emergency Mana,~ement Agency on this important effort. If you have any questions concerning this correspondence, please do not hesitate to contact me. Sincerely, Wayne G. Strickland Executive Director WGS:jlp cc: W.~endy C. Wingo, Chair, Fifth PDC ~/Charles Huffine, Roanoke City Engineer Alleghany County' · Botetourt County · Clifton Forge · Covington · Craig County Roanoke City · Roanoke County · City of Salem · Town of Vinton Honorable Mayor and Members of City Council Dear Members of Council: Roanoke, Virginia~. December 7, 1992 SUBJECT: COMPREHENSIVE REGIONAL STORMWATER MANAGEMENT PROGRAM IN THE ROANOKE VALLEY II. I. Background: Valley Governments (City of Roanoke, Roanoke County, City of Salem, Town of Vinton, and Botetourt County) expressed to the Fifth Planning District in 1984 that flooding problems in the Roanoke Valley need to be addressed. Fifth Planninq District Commission in 1985 funded a feasibility study which discussed the numerous benefits to be realized from a comprehensive regional approach to stormwater management and outlined those watersheds that should be considered priorities for future planning. 1990 member governments funded an update to the 1985 feasibility study illustrating how such a study could address both water quantity and quality issues within the context of a regional program. De April 21~ 1992 brought the worst flooding in the Roanoke Valley since 1985 and resulted in the Roanoke Valley being declared a national disaster area. Current Situation: A. Current Federal Law includes the Hazard Mitigation Grant Program which is intended to support innovative and cooperative hazard mitigation programs such as a regional approach to stormwater management by funding a Comprehensive Regional Stormwater Management Study. Be A meetinq with representatives of the Federal Emergency Management Agency, the Virginia Department of Emergency Services, the 5th Planning District Commission and four of the five (Botetourt County chose not to participate) Valley governments verified that our chances of receiving a matching grant are excellent. Honorable Mayor and Members of City Council RE: Comprehensive Regional Stormwater Management Program Page 2 The total cost of the study is estimated to be $690,000 with each Valley government paying its proportionate share based upon an agreed formula which included an urbanization factor that takes into account the level of development in each Jurisdiction. The share of each government is estimated as follows: City of Roanoke $251,000 Roanoke County $278,000 City of Salem $130,000 Town of Vinton $ 31,000 These amounts will be reduced by the amount of the grants from the Federal Government estimated to be 50% of the cost. De The City of Roanoke will benefit from the study by the information developed on what needs to be done to reduce flooding in current floodprone areas and from information developed on upstream contributors and what they can do to reduce the downstream impact on the City. III. Issues: A. Need B. Benefits for the City of Roanoke C. Costs to the City IV. Alternatives: City Council pass a resolution in support of the Comprehensive Regional Stormwater Management Study, authorize the Fifth Planning District Commission to serve as the City's agent to apply for the FEMA Hazard Mitigation Grant and administer grant and City funds, and agree to provide its share of funding for the study. Funds are available in the utility taxes collected for the Roanoke River Flood Reduction Project. Honorable Mayor and Members of City Council RE: Comprehensive Regional Stormwater Management Program Page 3 Need for study is satisfied to ensure cost effective planning for improvements instead of traditional methods of solving local problems without watershed wide coordination. Benefits for the City of Roanoke include the ability to take advantage of information and improvements proposed by neighboring governments when planning our own. Costs to the City will be reduced by sharing them with neighboring governments and by the shear size of the project as an economy of scale. Necessary funding will be needed over an 18 month period beginning in July, 1993, (FY 93/94). City Council refuse to pass a resolution in support of the Comprehensive Regional Stormwater Management Study and refuse to agree to provide its share of funding for the study. Need for the study will not be satisfied. The City will have to pursue stormwater management studies on its own into surrounding jurisdictions. Benefits for the City of Roanoke realized with the cooperation of governments. will not be neighboring Costs to the City will be considerably more later due to lack of sh~ring with neighboring governments and loss of the federal grant opportunity. Honorable Mayor and Members of City Council RE: Comprehensive Regional Stormwater Management Program Page 4 V. Recommendation: We hereby recommend Alternative A and that City Council adopt a resolution in support of a Comprehensive Regional Stormwater Management Study, authorize Fifth Planning District Commission to act as agent for grant, and agree to provide the City's share of funding for the study. WRH/CMH/fm Attachment: Resolution cc: City Attorney Director of Finance ~irector of Public Works Director of Utilities & Operations City Engineer Respectfully submitted, W. Robert Herbert City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of December, 1992. No. 31264-120792. A RESOLUTION supporting a Comprehensive Regional Stormwater Management Study; and authorizing the City of Roanoke's participation in such study. WHEREAS, Roanoke Valley local governments have expressed the need since 1984 to address flooding problems related to stormwater runoff; and WHEREAS, in 1985 the Fifth Planning District Commission funded a feasibility study which discussed the numerous benefits to be realized from a comprehensive regional approach to stormwater management and outlined those watersheds which should be considered priorities for future planning; and WHEREAS, in 1990 Roanoke Valley local governments funded an · update to the 1985 feasibility study illustrating how a comprehensive stormwater management program could address both water quantity and water quality issues within the context of a regional program; and WHEREAS, flooding in April 1992 resulted in the Roanoke Valley being declared a national disaster area; and WHEREAS, the Federal Emergency Management Agency (FEMA) has established a matching grant program, known as the Hazard Mitigation Grant Program, which is intended to s~pport innovative and cooperative hazard mitigation programs such as a regional approach to stormwater management. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke will participate with other local governments in a Comprehensive Regional Stormwater Management Study to develop regional approach to stormwater management and will contribute its pro rata share of the cost therefor, not to exceed $251,000.00, and as reduced by FEMA Hazard Mitigation Grant Funds. 2. The Fifth Planning District Commission (FPDC) is hereby authorized to apply for FEMA Hazard Mitigation, Grant Funds and to administer such funds on behalf of the City. 3. The City Manager or Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with FPDC authorizing FPDC to apply for and administer FEMA Hazard Mitigation Grant Funds for the above purpose. ATTEST: City Clerk. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32246-111494. A RESOLIYrlON providing for the purchase of certain leased electronic telephone systems for use by the City, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The offer of Atlantic Telephone & Telegraph CAT&T") to sell to the City six electronic telephone systems which are currently leased from said company for the total cost of $32,112.20, as more particularly described in the City Manager's report to Council dated November 14, 1994, is hereby accepted. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase order for such equipment and the City Manager is hereby authorized, for and on behalf of the City, to execute the necessary documentation approved as to form by the City Attorney, which may be necessary or appropriate to accomplish such purchase. ATTEST: City Clerk. Roanoke, Virginia November 14, 1994 Report Number 94-414 The Honorable David A. Bowers, Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: PURCHASE OF CURRENTLY LEASED TELEPHONE EQUIPMENT I. BACKGROUND City procurement practice for acquiring telephone equipment in previous years has been to lease all of its telephone instruments from AT&T. Change in City_ practice occurred in August 1993. City Council approved the in-place purchase of most of the installed equipment for $199.000. The City was paying over $300,000 annually for the lease of this equipment. Buyout of installed leased equipment was accomplished with no additional funding required, providing funds in subsequent years for needed modernization. Not purchased during fiscal year 1993-94 included six (6) electronic telephone systems (see Attachment "A"), also leased from AT&T. These modern systems were more expensive, and funding was not available in fiscal year 1993-94 to buy them. e AH of the equipment in this category carried leases of several years which the City could not terminate. H. CURRENT SITUATION Negotiations with AT&T to terminate the remaining leases, in order to avoid lease charges in future years have been ongoing. Negotiation of a purchase for these six (6) systems for $32,112.20 has been completed. Funding to purchase these systems is available in the adopted FY 1994-95 budget, appropriated to pay the existing leases. HONORABLE MAYOR AND CITY COUNCIL PAGE 2 III. ISSUES IVe A. Sole source procurement B. Funding ALTERNATIVES Council app_ rove the purchase (lease buyout] of six (6) electronic telephone systems for a cost of $32,112.20. Sole source procurement purchase of installed equipment is required due to the following: These systems are under a leasing agreement. The only way to terminate the leases prior to the end of term, as much as three years from now, is to purchase them in place, or to pay a lease termination penalty of 50% of the remaining lease value. City_ currently has a cornpetitive bid for future telephone equipment and has proposals from seven (7) vendors. The City will evaluate bids from vendors in October 1994 and report to Council. Systems are state of the art, and not in need of replacement like the rest of the City' s equipment. To change them out would require a disruption in those City offices which is technologically unnecessary. To install a new system would re, a_uire retraining of users which is a "cost" of replacement. To install a new system would require expenditure of funds for payment of penalty for termination of existing leases, the purchase cost of new systems and installation cost (approximately $2.000 per system). Installation costs for these six systems THE HONORABLE MAYOR AND CITY COUNCIL PAGE 3 Vo would be approximately $12,000. The termination penalty and new system installation charges will negate the savings associated with this initiative. These charges are as follows: 1. $27.523.47 for termination charges 2. $35.000.00 (Approx.) New Systems Purchase $12,000.00 (Approx.) Installation Charges for New Systems Funding is available in the Communications other equipment account (001-050-4130-9015) to accomplish the purchase of existing leased electronic telephone systems. The total savings by purchasing now instead of maintaining leases to expiration is $12,934.73 (Lease costs minus purchase cost). When the purchase is made the annual lease payments of $16,114.56 will stop. Council not approve the purchase of (lease bu.vou0 of six (6) electronic telephone systems at a cost of $32,112.20 installed AT&T leased equipment. Sole source procurement will not be an issue. Each electronic telephone system will continue to be leased until the end of term. Total payout to end of terms will be $45.046.93, at which time a new lease or purchase will have to be made. (See attachment "A") Funding is available this year to pay for the existing leases, and will be required in subsequent budgets to pay for the leases until termination. RECOMMENDATION Council concur with alternative "A" and purchase six (6) leased electronic telephone systems, at a total cost of $32.112.20. HONORABLE MAYOR AND CITY COUNCIL PAGE 4 Respectfully submitted, W. Robert Herbert, City Manager cc: Mr. James D. Grisso, Director, Finance Mr. Wilburn C. Dibling, City Attorney Mr. George C. Snead, Director, Public Safety Ms. Diane Akers, Budget Administrator, OMB Mr. Robert J. Agnor, Manager, Communications Mr. Robert H. Bird, Municipal Auditor ATTACHMENT "A" DEPARTMENT AUDITOR CITY MANGER JUVENILE MONTHLY LEASE COST 156.09 138.14 DETENTION CENTER 249.70 FINANCE 337.52 OMB 146.30 COMMUNITY PLANNING 315.13 REMAINING MONTHS TOTAL REMAINING ON LEASE LEASE COST PURCHASE PRICE 32 4,994.88 3,238.20 32 4,420.48 3,749.90 34 8,489.80 5,728.95 34 11,475.68 8,462.40 36 5,266.80 3,608.00 33 10,399.29 7,324.75 TOTAL 1,342.88 45,046.93 32,112.20 MARY F. PARKER, CMC/AAE Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #72-236-304-305 Ralph Douglas Regional Administrator United States Department of Health and Human Services Runaway and Homeless Youth Program Program Operations Division Family and Youth Services Bureau P. O. Box 1182 Washington, D. C. 20013 Dear Mr. Douglas: I am enclosing copy of Resolution No. 32248-111494 authorizing acceptance of United States Department of Health and Human Services Runaway and Homeless Youth Program Grant No. 03CY0269/06, in the amount of $83,322.00, to be used to augment client services to runaway and homeless youth at the City's Crisis Intervention Center through the Sanctuary Outreach Program. Resolution No. 32248-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32248-111494. A RESOLUTION authorizing the acceptance of a certain grant offer made to the City of Roanoke by the United States Department of Health and Human Services to administer Sanctuary's Outreach Program for runaway and homeless children; and authorizing the execution of the necessary documents. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the offer made by the United States Department of Health and Human Services of a certain grant under the provisions of the Runaway and Homeless Youth Act amounting to $83,322.00 in funding to be used to augment client services to runaway and homeless youth at the City of Roanoke's Crisis Intervention Center through the Sanctuary Outreach Program as set out and described in the City's application for said funding made as Grant No. 03CY0269/06, upon all of the terms, provisions and conditions therein set out. 2. The City Manager, W. Robert Herbert, or the Assistant City Manager, and the City Clerk, are hereby authorized to execute, seal and attest, respectively, and file on behalf of the City of Roanoke the proper forms with the United States Department of Health and Human Services for the aforementioned grant. 3. The City Manager is further directed to furnish such additional information as may be required by the United States Department of Health and Human Services in connection with the City's acceptance of the aforesaid grant or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 14th day of November, 1994. No. 32247-111494. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Health and Welfare Runaway and Homeless Youth Grant (1-5) ........... R~V~U~ Health and Welfare Runaway and Homeless Youth Grant (6) ............. 1) Regular Employee Wages (035-054-5131-1002) $ 64,792 2) FICA (035-054-5131-1120) 17,290 3) Administrative Supplies (035-054-5131-2030) 100 4) Travel (035-054-5131-2051) 500 5) Program Activities (035-054-5131-2066) 640 6) Federal Grant Receipts (035-035-1234-7185) 83,322 $ 2,050,873 83,322 2,050,873 83,322 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia November 14, 1994 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Acceptance of United States Department of Health and Human Services funds under the provisions of the Runaway and Homeless Youth Act to provide services to runaway and homeless youth at the City of Roanoke's Crisis Intervention Center (Sanctuary). BACKGROUND The City of Roanoke has received Program Grant Number 03CYO269/06 in the amount of $83,322 fro- the U.S. Department of Health and Human Services to administer Sanctuary's Outreach program for runaway and homeless children. Funds are for use September 1, 1994 through August 31, 1995. The U.S. Department of Health and Human Services awards grants for services in three year cycles. The total grant project period is currently September 1, 1992 through August 31, 1995. Accomplishments during the grant period have included: 2. 3. 4. 5. Provided weekly parent education/support groups. Provided weekly youth education/support groups. Regular participation in school student support teams by staff. Served over one hundred and thirty families. Special art therapy projects including the Norwich Community Mural, Downtown Learning Center Children's Mural, and United Way Day of Caring Mural. Established therapeutic recreation program for at risk youth. II. ISSUES ae Bedspace - an increased need for therapeutic placement exists in the community. Awaitinq list of six to thirty children often exists for placement at the Crisis Intervention Center. Referrals for placements come from schools, Juvenile and Domestic Relations District Courts, police departments and self referrals are accepted. Sanctuary Outreach works with clients from the Crisis Intervention Center waiting list and provides services to eliminate or reduce the need for removal from home. B. Budget III. ALTERNATIVES ae Authorize the City Manager to execute required documents to accept the United States Department of Health and Human Services' Runaway and Homeless Youth Program Grant, Number 03CYO269/06 and appropriate $83,322.00 in the Grant Special Revenue Fund. Bedspace - Sanctuary Outreach can continue to provide services to clients until bedspace is available. Budget - Funds have been approved for use in the City. No local funds are required. Do not authorize the City Manager to accept the United States Department of Health and Human Services' Runaway and Homeless Youth Program Grant, Number 03C¥O269/06. Bedspace - Clients on the Sanctuary waiting list will receive no services until bedsDace is available. Budget - Funds already received by the City will have to be returned to the U.S. Department of Health and Human Services. IV. RECOMMENDATIONS ae Authorize the City Manager to execute grant agreement and ancillary documents required to accept the United States Department of Health and Human Services' Runaway and Homeless Youth Program Grant, Number 03CYO269/06. Appropriate $83,322.00 of Federal Grant funds to the following revenue and expenditure accounts to be established in the Grant Special Revenue Fund by the Director of Finance: 1002 Reg Employee Salaries 1120 FICA 2030 Admin Supplies 2051 Travel 2066 Program Activities Total $64,792 $17,290 $ lOO $ 500 $ 640 $83,322 Federal Grant Revenue $83,322 Respectfully Submitted, W. Robert Herbert City Manager CC: Glenn D. Radcliffe, Director of Human Resources William X. Parsons, City Attorney James D. Grisso, Director of Finance Diane Akers, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32250-111494. A RESOLUTION accepting a Library Services and Construction Act (LSCA) Title I Grant for the Roanoke City Public Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The grant to the City of a Library Services and Construction Act (LSCA) Title I Grant in the amount of $7,310.43, to be used for enhanced library service for the visually impaired and physically disabled, as more particularly set forth in the November 14, 1994, report of the City Manager to this Council, is hereby ACCEPTED. 2. The City Manager, or the Assistant City Manager, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant and to furnish such additional information as may be required in connection with the City's acceptance of the foregoing grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 14th day of November, 1994. No. 32249-111494. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Parks, Recreation and Cultural LSCA Title I - Blind (1-4) ....................... Revenue Parks, Recreation and Cultural LSCA Title I - Blind (5) ......................... 1) Temporary Employee Wages 2) FICA 3) Training and Development 4) Equipment 5) LSCA Title I - Blind $ 67,361 7,310 67,361 7,310 (035-054-5042-1004) (035-054-5042-1120) (035-054-5042-2044) (035-054-5042-9005) (035-035-1234-7183) $ 3,986 305 217 2,802 7,310 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 14, 1994 Honorable Mayor David Bowers and Members of City Council Roanoke, Virginia Mayor and Members of Council: SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE 1 SUBREGIONAL LIBRARY FOR THE BLIND GRANT I. BACKGROUND Ao Federal aid through an LSCA Title i Grant for $7~310.43 has been approved for the Roanoke City Public Library by The Library of Virginia for FY 1994-95. Roanoke City Public Library is a Subregional Library for the visually and physically disabled residents of the 5th Planning District. 1. Virginia currently has nine (9) subregional libraries. Subregional libraries participate in a national automated system of delivery to clients known as Reader Enrollment and Distribution System (READS), which manages the collection and circulation data of the entire Talking Books Program. II. CURRENT SITUATION A. Patron registration and materials circulation have increased. Bo Micro-computer currently used with the READS program is out-dated and will not support more than one READS function at a time. Co Multi-user version of READS allows for more automated READS functions to be performed simultaneously, and is approved by the Library of Virginia Subregional Coordinator. Do Library Administration recommends that the Subregional Grant of $7~310.43 be used to: Replace current micro-computer with higher capacity personal computer as a first step toward conversion to multi-user version of READS. III. IV. ISSUES Ao Continue hours of existing part-time Library Assistant to maintain collection and files for the subregional program for the visually and physically disabled. Continue staff training in use of enhanced micro-computer equipment. Enhanced services to the visually and physically disabled Budget Concerns Compliance with Regulations ALTERNATIVES Ao Accept the LSCA Title i Subregional Library for the Blind Grant and appropriate ~,310.43 to accounts to be established in the Grant Fund. Enhanced service to the visually and physically disabled Staff time will be used more efficiently and effectively, and patron needs will be addressed more quickly with use of up-graded micro-computer and the multi-user system. Budget Concerns Library services will be increased without additional cost to the City. Compliance with Regulations Grant must be expended by May 1, 1995. Do not accept the LSCA Title i Subregional Library for the Blind Grant and do not appropriate $7,310.43 in the Grant Fund. 1. Enhanced service to the visually and physically disabled Service would remain at present level. 2. Budget Concerns Not an issue. 3. Compliance with Regulations Not an issue. Vo RECOMMENDATION City Council concur with Alternative A and accept the LSCA Title I Subregional Library for the Blind Grant in the amount of $7,310.43 and appropriate the funds to the following accounts to be established in the Grant Fund: 1. $3,986.00 2. $ 304.94 3. $ 217.49 4. $2,802.00 to Temporary Employee Wages to FICA to Training & Development to Equipment #035-054-5042-1004 #035-054-5042-1120 #035-054-5042-2044 #035-054-5042-9005 Bo Establish a revenue estimate of $7~310.43 for the Subregional Title 1 Grant in the Grant Fund. Co Authorize the City Manager or his designee to execute the necessary documents accepting the Grant for the Roanoke City Public Library. Respectful ly submitted, W. Robert Herbert City Manager WRH/GR/MEK/j s CC-' Wilburn C. Dibling, City Attorney James Grisso, Director of Finance Glenn Radcliffe, Director of Human Development M. Emily Keyser, Acting City Librarian 3 1994-95 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 14th day of November, 1994. No. 32251-111494. AN ORDINANCE to amend and reordain certain sections of the Consortium Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fifth District Employment & Training Consortium - FY95 ............................................ Title II-A (1-28) ............................... Title II-C (29-57) .............................. Title III-F (58-77) ............................. Opportunity Knocks-GETD (78-81) ................. $2,027,777 458,203 348,502 347,979 171,965 Fifth District Employment & Training Consortium - FY95 ............................................ Title II-A (82) ................................. Title II-C (83) ................................. Title III-F (84) ................................ Opportunity Knocks-GETD (85) .................... $2,027,777 458,203 348,502 347,979 171,965 1) Administrative Wages (034-054-9561-8350) $ 56,719 2) Administrative Fringes (034-054-9561-8351) 17,601 3) Administrative Travel (034-054-9561-8352) 2,000 4) 5) 6) 7) 8) 9) lO) 11) 12) 13) 14) 15) 16) 17) 18) 19) 2O) 21) 22) 23) 24) 25) 26) 27) 28) 29) 3O) 31) 32) 33) 34) Administrative Communications Administrative Supplies Administrative Insurance Administrative Contract Services Administrative Leases Administrative Equipment Administrative Miscellaneous Administrative Temporary Employees Training Wages Training Fringes Training Travel Training Communications Training Supplies Retraining- Tuition Retraining-OJT Services Wages Services Fringes Services Travel Services Communications Services Supplies Supportive Servibes TAP-Training DSLCC Adult TAP ABE/GED Roanoke County Medical Clerical Administrative Wages Administrative Fringes Administrative Travel Administrative Communications Administrative Supplies Administrative Insurance (034-054-9561-8353) (034-054-9561-8355) (034-054-9561-8356) (034-054-9561-8357) (034-054-9561-8358) (034-054-9561-8359) (034-054-9561-8360) (034-054-9561-8405) (034-054-9561-8050) (034-054-9561-8051) (034-054-9561-8052) (034-054-9561-8053) (034-054-9561-8055) (034-054-9561-8500) (034-054-9561-8501) (034-054-9561-8030) (034-054-9561-8031) (034-054-9561-8032) (034-054-9561-8033) (034-054-9561-8035) (034-054-9561-8461) (034-054-9561-8131) (034-054-9561-8170) (034-054-9561-8172) (034-054-9561-8452) (034-054-9563-8350) (034-054-9563-8351) (034-054-9563-8352) (034-054-9563-8353) (034-054-9563-8355) (034-054-9563-8356) 2,500 2,000 1,500 2,000 1,000 1,000 500 4,842 27,052 7,905 900 7OO 2,500 56,367 12,000 20,470 6,133 100 200 50 7,823 32,336 73,620 110,000 8,385 49,492 14,258 3,000 3,000 1,000 1,000 35) Administrative Contract Services 36) Administrative Leases 37) Administrative Equipment 38) Administrative Miscellaneous 39) Training Wages 40) Training Fringes 41) Training Travel 42) Training Communications 43) Training Supplies 44) Retraining- Tuition 45) Retraining-OJT 46) Services Wages 47) Services Fringes 48) Services Travel 49) Services Communications 50) Services Supplies 51) Supportive Services 52) DSLCC Youth 53) Alleghany Highlands 54) Scheneman & Spencer 55) Roanoke City Alternative Education 56) Roanoke City Teen Parent 57) Roanoke County Students with Disabilities 58) Administrative Wages 59) Administrative Fringes 60) Administrative Travel 61) Administrative Communications 62) Administrative Supplies 63) Administrative Insurance (034-054-9563-8357) (034-054-9563-8358) (034-054-9563-8359) (034-054-9563-8360) (034-054-9563-8050) (034-054-9563-8051) (034-054-9563-8052) (034-054-9563-8053) (034-054-9563-8055) (034-054-9563-8500) (034-054-9563-8501) (034-054-9563-8030) (034-054-9563-8031) (034-054-9563-8032) (034-054-9563-8033) (034-054-9563-8035) (034-054-9563-8461) (034-054-9563-8150) (034-054-9563-8158) (034-054-9563-8155) (034-054-9563-8156) (034-054-9563-8441) (034-054-9563-8445) (034-054-9581-8350) (034-054-9581-8351) (034-054-9581-8352) (034-054-9581-8353) (034-054-9581-8355) (034-054-9581-8356) 2,500 1,500 1,000 100 9,173 2,778 525 525 1,050 20,065 2,500 10,057 3,019 100 200 50 2,000 15,000 10,000 157,000 2,610 15,000 20,000 30,291 9,034 1,000 2,000 1,000 5OO 75) 76) 77) 78) 79) 8O) 81) 82) 83) 84) 85) 64) Administrative Contract Services 65) Administrative Leases 66) Administrative Equipment 67) Administrative Miscellaneous 68) Basic Readjustment Service-Wages 69) Basic Readjustment Service-Fringes 70) Basic Readjustment Service-Travel 71) Basic Readjustment Service- Communications 72) Basic Readjustment Service- Supplies 73) Basic Readjustment Service-VEC 74) Basic Readjustment Service- Equipment Retraining- Tuition Retraining-OJT Supportive Services Staff Wages Staff Fringes Participant Wages Participant' Fringes Title II-A Revenue Title II-C Revenue Title III-F Revenue GED Opportunity Knocks Revenue (034-054-9581-8357) (034-054-9581-8358) (034-054-9581-8359) (034-054-9581-8360) (034-054-9581-8066) (034-054-9581-8067) (034-054-9581-8068) (034-054-9581-8069) (034-054-9581-8070) (034-054-9581-8405) (034-054-9581-8496) (034-054-9581-8500) (034-054-9581-8501) (034-054-9581-8461) (034-054-9591-8050) (034-054-9591-8051) (034-054-9591-8030) (034-054-9591-8031) (034-034-1234-9561) (034-034-1234-9563) (034-034-1234--9581) (034-034-1234-9591) 80O 50O 5OO 150 45,463 12,525 25O 500 1,500 13,101 675 202,190 20,000 6,000 52,672 11,560 99,653 8,080 458,203 348,502 347,979 171,965 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk November 14, 1994 94-522 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium BACKGROUND ao City of Roanoke is the grant recipient for Fifth District Employment and Traininq Consortium (FDETC) funding. City council must appropriate the funding for all grants and other funds the FDETC receives. II.CURRENT SITUATION Governor's Employment and Traininq Department (GETD) has sent to the Consortium Notices of Award for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education in the following amounts: Title II-A (Adult-Ages 22 and over) - $458,203.00 (Notice of Award 95-03-01) o Title II-C (Youth-Ages 16-21) - $305,655.00 (Notice of Award 95-03-02) o Title III-F (Dislocated Workers) - $347,979.00 (Notice of Award E-01) GETD has sent to the Consortium Notice of Award OK-01 for the Opportunity Knocks 1994 program year which is a comprehensive youth service project designed to enhance the educational levels and employment options available to Virginia's at-risk youth (ages 18-25) in the amount of: 1. Opportunity Knocks $171,965.00 Co III. GETD has sent to the Consortium Notice of Award # 94-03-05 which is a Title II incentive award to be used for Program Year 1994 programs for youth and will be allocated to the Title II-C program for the year. Planned programs include job related education, classroom training, job placement activities, and remedial education for youth in the amount of: 1. Incentive Award - $42,847.00 ISSUES A. Proqram Operations B. Fundinq C. Timing IV. ALTERNATIVES ao Appropriate the FDETC's additional fundinq totalling $1,326,649.00 and increase the revenue estimate by $1,326,649.00 in accounts to be established by the Director of Finance. o o Program Operations - Existing activities will continue, planned programs will be implemented, and new programs will be initiated to serve approximately 748 participants, by FDETC's Policy Board and Private Industry Council. Funding - Funds are available from the Grantor agencies at no additional cost to the City. Timing - Immediate action will allow programs to be implemented and completed within planned time frames, July 1, 1994 through June 30, 1995. Do not appropriate the FDETC's funding totalling $1,326,649.00. Proqram Operations - Planned programs to serve participants would be delayed or never initiated. Funding - Would not be a factor. Timing - Delay will cause late or failed start-up of programs and possible underexpenditure of available funds and up to 748 participants not being served. Vo RECOMMENDATION Approve Alternative A: Appropriate the FDETC's fundinq totallinq $1,326,649.00 and increase the revenue estimate by $1,326,649.00 in accounts to be established by the Director of Finance. Respectively submitted, W. Robert Herbert City Manager WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Administrator Attachment A Program Parameters Title II-A Title II-C Title III-F Opportunity (Adults) (Youth) (Dislocated Knocks Workers) A. Total Participam 215 173 320 40 B. Total Termination 124 145 130 32 C. Total Positive Terminations 89 114 95 22 (72 % ) (79 %) (73 % ) (69 % ) 1) Total Employed (Entered Unsub- 67 83 95 10 sidized employ- ment 2) Total Achieving Educational Goal (GED, Skills, Not Training Certi- 22 31 Reported 12 fication, Associates Degree, Bachelor's Degree, etc.) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #58-184 Donald Krueger Senior Vice-President of Finance Delta Dental Plan of Virginia 3807 Brandon Avenue, S. W. Suite 360 Roanoke, Virginia 24018 Dear Mr. Krueger: I am enclosing copy of Resolution No. 32252-111494 authorizing execution of a contract and related documents with Delta Dentai Plan of Virginia to provide group dental insurance for employees of the City and members of their families for a term of two years beginning January 1, 1995, and ending December 31, 1996, upon certain terms and conditions. Resolution No. 32252-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32252-111494. A RESOLUTION authorizing the execution of a contract and related documents with Delta Dental Plan of Virginia to provide group dental insurance for employees of the City and members of their families. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is hereby authorized, for and on behalf of the City, to execute a contract with Delta Dental Plan of Virginia, for group dental insurance for a term of two years beginning January 1, 1995, and ending December 31, 1996, and any other necessary appropriate documents setting forth the obligations of each party thereto, and setting forth such terms as shall be consistent with the terms negotiated by and between the City and Delta Dental Plan of Virginia and described in a report to Council by the City Manager dated November 14, 1994, and the attachments thereto. 2. Said contract shall be delivered, if possible, to the City not later than December 15, 1994, fully executed by Delta Dental Plan of Virginia and ready for execution by the City. Such contract and any other necessary and appropriate documents shall be in form approved by the City Attorney. ATTEST: City Clerk. November 14, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: RENEWAL OF DENTAL INSURANCE CONTRACT WITH DELTA DENTAL PLAN OF VIRGINIA FOLLOWING EXPIRATION OF CURRENT CONTrACT ON DECEMBER 31, 1994 BACKGROUND ON TWR. SUBJECT IN CHRONOLOGICAL ORDER IS AS FOT.T ~)WS: ae The present two year dental insurance contract with Delta Dental Plan of Virqinia expires on December 31, 1994. Bo City currently contributes $8.16 per month towards the "employee only" rate for dental insurance. Co Specifications were developed to obtain competitive proposals for the City's group dental insurance plan. De 12 Companies were mailed request for proposals on September 16, 1994. A listing of those companies is provided. (Attachment A) Ee Advertisement of the request for proposals was published in the Roanoke Times and World News on September 18, 1994. G. Three responses for dental insurance were received. II. CURRENT SITUATION IS AS FOLLOWS: ae Premium income, when compared to dental claims and administrative expenses during the contract period, has been virtually the same. Be Employee Benefits Awareness Committee played an active role in reviewing the city's proposed options. Honorable Mayor and City Council Page 2 Co De Informational meetinqs were held with two dental care companies to rank them according to the City's needs. Negotiations were conducted with the first ranked vendor, Delta Dental Plan of Virginia. III. ISSUES IN ORDER OF II~PORTANCEAREAS FOLLOWS: Coverage. Qualifications of company. Cost. B. C. D. E. Funding. Employee Morale. ALTERNATIVES IN ORDER OF FEASIBILITY ARE AS FO~J~)WS: Council approve the renewal of a contract for dental care insurance with Delta Dental Plan of Virginia for a period of two years beginning on January 1, 1995 and ending December 31, 1996. ae Coverage provides for the same benefits available under the current contract. (Attachment B) Qualifications of Delta Dental Plan of Virginia: Local marketing representatives will service the account. Participating network of dentists has 71% participation in the Roanoke Valley. Choice of type of coverage is optional and separate from health insurance. Working relationships with the City are established. Cost is: a. Current rates are as follows: Total Rate City Pays Employee 9.52 8.16 Employee/Dependent 16.32 8.16 Family 27.82 8.16 Honorable Mayor and City Council Page 3 Be Monthly rates would increase by 11.9% in 1995 and 0% during 1996. 1995 and 1996 Total Rate City Pays Employee 10.66 9.14 Employee/Dependent 18.26 9.14 Family 31.14 9.14 Employee cost after City contribution would be as follows: 1995 and 1996 Proposed Proposed Monthly Biweekly Additional Biweekly Cost Employee 1.52 .76 .08 Employee/Dependent 9.12 4.56 .48 Family 22.00 11.00 1.17 Funding is available in the 1994-95 operating budget from savings in other fringe benefit accounts for the cost of dental insurance to provide for the city's portion of the expense of this alternative estimated at $9,708 for the remainder of fiscal year 1994-95. Employee morale will be positive based on the fact that services will be kept the same with an 11.9% increase during 1995 and no increase during 1996. Council approve a contract for dental care insurance with Trigon Blue Cross Blue Shield for a period of two years beginning on January 1, 1995 and ending on December 31, 1996. Coveraqe provides for the same benefits available under the current contract with Delta Dental Plan of Virginia. (Attachment B) Qualifications of Trigon Blue Cross Blue Shield are: ae Local marketing representatives will service the account. be Participating network of dentists has 36% participation in the Roanoke Valley. Honorable Mayor and City Council Page 4 Se Choice of type of coverage is optional and separate from health insurance. Working relationship with the City is established. Cost is: ae Current rates with Delta Dental Plan of Virginia are: Total Rate City Pays Employee 9.52 8.16 Employee/Dependent 16.32 8.16 Family 27.82 8.16 Monthly rates would increase 10.2% in 1995 and 0% during 1996. 1995 and 1996 Total Rate City Pays Employee 10.51 9.01 Employee/Dependent 17.96 9.01 Family 30.67 9.01 Employee cost after City contribution would be as follows: 1995 and 1996 Proposed Proposed Monthly Biweekly Additional Biweekly Cost Employee 1.50 .75 .07 Employee/Dependent 8.95 4.48 .40 Family 21.66 10.83 1.00 Funding is available in the 1994-95 operating budget from savings in other fringe benefit accounts for the cost of dental insurance to provide for the City's portion of the expense of this alternative estimated at $8,420 for the remainder of fiscal year 1994-95. Employee morale would be positive with an increase of 10.2% in 1995 and 0% in 1996, however, the fewer numbers of participating dentists would be a negative factor. Honorable Mayor and City Council Page 5 RECOMMENDATION IS AS FOL;~)WS: ae City Council concur in Alternative "A" and approve the award of the contract for dental insurance to Delta Dental Plan of Virginia for the period of two (2) years beginning January 1, 1995 and ending December 31, 1996. This is for the coverage and rates described under Alternative A of this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the city Manager to execute the same in form as approved by the City Attorney and with the understanding that Delta Dental Plan of Virginia provide the city Manager with said contract, for execution no later than December 15, 1994. Respectfully submitted, City Manager WRH: jh ATTACHMENT A BID LIST - DENTAL ONLY Benefit Plan Administrators (Arnold Masinter) 101 South Jefferson Street Roanoke, VA 24011 Blue Cross & Blue Shield of Virginia - (Tom Alcoke) P. O. Box 14046 Roanoke, VA 24038-4046 Delta Dental (Don Krueger) 3807 Brandon Avenue, S. W. Suite 360 Roanoke, VA 24018 Denti Care 801 North Fairfax Street Suite 201 Alexandria, VA 22314 Duke and Company (Henry Duke) P. O.. Box 2-S Richmond, VA 23204 Guardian (Lonnie Paster) 6800 Paragon Place, Suite 584 Richmond, VA 23230 Horace Mann P. O. Box 5401 Roanoke, VA 24012 Mutual of Omaha (Ron Onda) 1819 L Street, NW, 6th Floor Washington, DC 20036 Pru-Care of Richmond 1000 Boulders Parkway Richmond, VA 23225 Shenandoah Life Insurance Co. P. O. Box 12847 Roanoke, VA 24029 Sun Financial Group Baltimore Group Branch, Inner Harbor Center 100 East Pratt Street, Suite 2130 Baltimore, MD 21202 Travelers P. O. Box 26426 Richmond, VA 23260 AT~TACHMENT B DELTA DENTAL PLAN OF VIRGINIA GROUP DENTAL PROGRAM DIAGNOSTIC AND PREVENTIVE CARE (100% UCR) - Oral examination and prophylaxis (cleaning) once every 6 months. - Bitewing x-rays once every 12 month period; full-mouth or panelipse x-rays once every three years. - Topical fluoride applications for those under 19 years of age, but not more than once in any 12 month period. - Space maintainers. CARE (80/20% UCR) - Sealants - provided for non-carious, non-restored permanent molar teeth for children under age 14. Coverage limited to one application per tooth in a 3 year period. - Routine restorative services - amalgam (silver) fillings; composite (white) fillings; stainless steel crowns (for baby teeth only). - Oral surgery - extractions of teeth and other oral surgery. (Surgical removal of impacted wisdom teeth must be filed with medical carrier first; Delta Dental Plan of Virginia as secondary) - Endodontics - root canal therapy. - Periodontics (the disease of bone and tissue supporting the teeth), surgical and non-surgical periodontal treatment. Maximum benefit is $300 per patient per contract year. - Emergency treatment for relief of pain. DENTURE REPAIR AND RECEMENTATION OF CROWNS AND BRIDGES (80/20% UCR) - Provides for repair of existing dentures; recementation of crowns, inlays, and bridges. NAXIMUMBENEFIT: $1000 per patient per contract year. DEDUCTIBL~: $25 deductible per patient per contract year; $75 per family unit. (Does not apply to Diagnostic and Preventive Services) NON-COVE~R~ SERVICES: Crowns, Bridges, Full and Partial Dentures, Orthodontics. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #67-178-468 Neva J. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Ordinance No. 32253-111494 authorizing acceptance of the donation of the Lansdowne Park Recreation Facility, Official Tax No. 2420208, from the City of Roanoke Redevelopment and Housing Authority to be used for park purposes, upon certain terms and conditions. Ordinance No. 32253-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32253-111494. AN ORDINANCE authorizing the acceptance of the donation of the Lansdowne Park Recreation Facility, Official Tax No. 2420208, from the City of Roanoke Redevelopment and Housing Authority to be used for park.purposes, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The appropriate City officials are authorized to accept the donation of the Lansdowne Park Recreation Facility, Official Tax No. 2420208, to be used for park purposes from the City of Roanoke Redevelopment and Housing Authority, as more particularly set forth in the report of the Water Resources Committee dated November 14, 1994. Said property to be conveyed at no cost to the City. The instrument conveying said property to be in such form as approved by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia November 14, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Donation of Lansdowne Park Recreational Facility - 2500 Block of Salem Turnpike, N.W. Official Tax No. 2420208 The attached report was considered by the Water Resources Committee at its regular meeting on October 10, 1994. The Committee recommends that Council authorize the acceptance of the donation of the Lansdowne Park Recreational Facility to be used for park purposes, in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Real Estate Agent Assistant to City Manager for Community Relations City Engineer Budget Administrator Manager, Parks and Recreation Manager, General Services Ms. Neva J. Smith, Executive Director, RRHA CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: October 10, 1994 TO: Members, Water Resources Committee FROM: Z ~¢/~,W. illiam F. Clar ,k~~tor of Public Works and ,/(~//l~it B. Kiser, Director, Utilities and Operations thru W. Robert Herbl~r~ity Manager SUBJECT: DONATION OF LANSDOWNE PARK RECREATIONAL FACILITY 2500 BLOCK OF SALEM TURNPIKE, N.W. OFFICIAL TAX NO. 2420208 I. Background: Lansdowne Park Recreational Facility contains 4.2141 acres and includes a baseball diamond, two basketball courts, a playground, and a shelter. The Roanoke Redevelopment and Housinq Authority acquired the site and developed the park for the use of Lansdowne residents with assistance from Total Action Against Poverty, Alan L. Amos, Inc., and City staff. Co Comprehensive Parks and Recreation Plan identified a need for additional recreational sites in the northwest quadrant of the City. The addition of this newly developed four acre parcel will help balance the distribution of recreational facilities in Roanoke. City Comprehensive Plan conformity has been addressed by the City Planning Commission during their October 5, 1994 meeting. Also, the Planning Commission is considering an appropriate name for the proposed park. A report of recommendation will be made by the Planning Commission to City Council. II. Current Situation: The Roanoke Redevelopment and Housinq Authority has offered to transfer the park to the City. Acceptance of the park would provide park and playground facilities to all citizens in the Melrose/Salem Turnpike/24th Street area of the city. Members, Water Resources Committee DONATION OF LANSDOWNE PARK RECREATIONAL FACILITY 2500 BLOCK OF SALEM TURNPIKE, N.W. OFFICIAL TAX NO. 2420208 Page 2 October 10, 1994 Value of the property for tax assessment purposes is $106,000; 'however, Roanoke Redevelopment and Housing Authority is exempt from taxes on this property. III. Issues.: A. Need B. Timing C. Cost to City IV. Alternatives: Recommend that City Council authorize the appropriate City officials to accept the donation of the Lansdowne Park Recreational Facility, Official Tax No. 2420208, from the Roanoke Redevelopment and Housing Authority, to be used as park property. 1. Need for additional public park space in the area is met. Timing to make the facility available to the public as soon as possible is met. o Cost to City is the cost of deed preparation, equipment replacement, and annual maintenance which is estimated at 300 manhours per year at a cost of $8,922. Recommend that City Council not authorize the appropriate City officials to accept the donation of the Lansdowne Park Recreational Facility, Official Tax No. 2420208, from the Roanoke Redevelopment and Housing Authority, to be used as park property. 1. Need for additional public park space in the area is not met. Members, Water Resources Committee DONATION OF LANSDOWNE PARK RECREATIONAL FACILITY 2500 BLOCK OF SALEM TURNPIKE, N.W. OFFICIAL TAX NO. 2420208 Page 3 October 10, 1994 Timing to make the facility available to the public as soon as possible is not met. 3. Cost to City is zero. Recommendation: Committee recommend that City Council authorize the acceptance of the donation of the Lansdowne Park Recreational Facility to be used for park purposes in accordance with Alternative "A". WRH/KBK/SEF/kh Attachments CC.' City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Budget Administrator Manager, Parks and Recreation Manager, General Services I- MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 January 11, 1995 SANDRA H. EAKIN Deputy City Clerk Ms. Mary R. Waynick 2311 Broadway, S. W. Roanoke, Virginia 24014 Dear Ms. Waynick: I am enclosing copy of Resolution No. 32254-111494 designating a certain area adjacent to the Melrose Branch Library as a City park and naming the park "Horton Park" in honor of Susie G. Horton who acquired a tract of land which included this 4.21 acre parcel in 1901. Resolution No. 32254-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. On behalf of the City of Roanoke, I would like to express appreciation for making the land available for park purposes. /"~ ~ ~°Sincerely yours, Mary F. Parker, CMC/AAE City Clerk MFP: gd Enclosure MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 January 11, 1995 SANDRA H. EAKIN Deputy City Clerk Ms. Natalie R. Lemon 2702 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Lemon: I am enclosing copy of Resolution No. 32254-111494 designating a certain area adjacent to the Melrose Branch Library as a City park and naming the park "Horton Park" in honor of Susie G. Horton who acquired a tract of land which included this 4.21 acre parcel in 1901. Resolution No. 32254-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. On behalf of the City of Roanoke, I would like to express appreciation for making the land available for park purposes. Sincerely yours, ~ Mary F. Parker, CMC/AAE City Clerk MFP: gd Enclosure MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 January 11, 1995 SANDRA H. EAKIN Deputy City Clerk Mr. Andrew L. Roberts, III 2730 Yellow Mountain Road, S. E. Roanoke, Virginia 24014 Dear Mr. Roberts: I am enclosing copy of Resolution No. 32254-111494 designating a certain area adjacent to the Melrose Branch Library as a City park and naming the park "Horton Park" in honor of Susie G. Horton who acquired a tract of land which included this 4.21 acre parcel in 1901. Resolution No. 32254-111494 was adopted by the Council of the City of Roanoke at a regnlar meeting held on Monday, November 14, 1994. On behalf of the City of Roanoke, I would like to express appreciation for making the land available for park purposes. SincerelyF'~ ~ -~, yours, Mary F. Parker, CMC/AAE City Clerk MFP: gd Enclosure MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #67-200 Charles A. Price, Jr., Chairperson City Planning Commission 3101 Willow Road, N. W. Roanoke, Virginia 24017 Dear Mr. Price: I am enclosing copy of Resolution No. 32254-111494 designating a certain area adjacent to the Melrose Branch Library as a City park and providing the name of "Horton Park" for said new park. Resolution No. 32254-111494 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32254-111494. A RESOLUTION designating a certain area located adjacent to the Melrose Branch Library as a City park and providing a name for the City's new park. WHEREAS, S15.1-446.1, et seq., Code of Virginia (1950), as amended, requires the City Planning Commission to prepare and recommend to the City Council a comprehensive plan for the physical development of the City, which plan is also required by S36.1-620, Code of the City of Roanoke (1979), as amended; WHEREAS, the Planning Commission has reviewed, approved and adopted a certain Parks and Recreation Plan known as the City's Comprehensive Parks and Recreation Master Plan as part of Roanoke Vision, the City's Comprehensive Plan, and by Resolution dated April 1, 1981, certified it to the Council with the recommendation that it be approved and adopted by Council; WHEREAS, in Resolution No. 25531, dated April 13, 1981, this Council approved and adopted as an element of the City's Comprehensive Plan the City's Comprehensive Parks and Recreation Master Plan as certified by the City Planning Commission; WHEREAS, this Council desires to designate a certain area currently known as the Lansdowne Park Recreational Facility as a City park and dedicate the same'to the public, all of which is more fully set forth in a report dated November 14, 1994, to this Council; and WHEREAS, this Council deems it proper and fitting, in assigning a name to its new park adjacent to the Melrose Branch Library to honor Susie G. Horton who acquired a tract of land which included this 4.21-acre parcel in 1'901, and on whose land the first airplane to come to Roanoke landed in 1919. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that upon receipt of a deed from the subject property's owner, approved as to form by the City Attorney, and recordation of the same: 1. The area currently known as the Lansdowne Park Recreational Facility is approved as being substantially in accord with Roanoke Vision, the City's adopted comprehensive plan, and the City's Comprehensive Parks and Recreation Master Plan, and is hereby designated a City park, dedicated to the public. 2. The City's new park adjacent to the Melrose Branch Library shall be named and known as "Horton Park". 3. The City Clerk is directed to transmit an attested copy of this resolution to the City Planning Commission. ATTEST: City Clerk. Roanoke City Planning Commission November 14, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: I. Background: II. Recommendation of the City Planning Commission to officially designate and name a new City park as Horton Park. Roanoke Redevelopment and Housing Authority has offered to donate a 4.2141 acre parcel of land known as the Lansdowne Park Recreational Facility to the City of Roanoke. Bo Proposed park site is situated across from the Lansdowne public housing project on Salem Turnpike, adjacent to the Melrose branch library. Co Proposed park site has been developed for recreational use and consists of a baseball diamond, two basketball courts, a playground, and shelter. Do Park facility, as an addition to the City's parks system, has not been officially named. Roanoke City Parks and Recreation Department has suggested that the park be officially designated in name as "Horton Park" after an early property owner (see attached letter from Lynnis B. Vernon, Parks Planner, dated September 14, 1994). Current Situation: Ao City's Comprehensive Parks and Recreation Plan has identified the need for additional recreational sites in the northwest quadrant of the City, particularly easily accessible neighborhood parks. Room 162 Municipal Building 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2344 Members of Council Page 2 November 14, 1994 Bo City Comprehensive Plan, Roanoke Vision, encourages the development and upgrading of parks to serve all neighborhoods within the City. Section 15.1-456 of the State Code requires the Planning Commission to make a determination that the general location, character and extent of a proposed park is substantially in accord with the City's adopted comprehensive plan or part thereof before a park can be established or authorized. Do Naming of community facilities such as parks and recreational areas, has by past policy, been referred to the Planning Commission for recommendation. Eo Planning Commission considered the request to accept the recreation facility as a City park at their October 5, 1994, regular meeting. Mr. Lynn Vernon, Parks Planner, presented the request. After considerable discussion regarding the need to provide restroom and drinking water facilities in all City parks, the Planning Commission voted to recommend that the facility be accepted as a City park. The Commission also referred the proposed name to the Ordinance and Names Subcommittee for review and recommendation back to the full Commission. Fo Planning Commission Ordinance and Names Subcommittee met on October 21, 1994, to consider the request to name the proposed City park. Subcommittee members voted unanimously to recommend that the subject park be officially named and designated as "Horton Park." Go Planning Commission considered the request to officially name the proposed City park at their November 2, 1994, regular meeting. Mr. John Bradshaw, Subcommittee Chairman, presented the recommendation which was endorsed by the full Commission. III. Recommendation' On October 5, 1994, the Planning Commission voted 6-0 (Mr. Bradshaw absent) to designate the area currently known as the Lansdowne Park Recreational Facility as a City park be approved as being substantially in accord with Roanoke Vision, the City's adopted comprehensive plan and the City's Comprehensive Parks and Recreation Master Plan. Furthermore, on November 2, 1994, the Planning Commission voted 5-0 (Messrs. Price and Jones absent) to recommend that the proposed City park be officially named "Horton Park." Members of Council Page 3 November 14, 1994 Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM: mpf attachment cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner John W. Coates, Manager, Parks and Recreation Lynnis B. Vernon, Parks Planner R 0 A N 0 K E C I T Y P A R K S & ~ E C R E A 1' ! O N 210 ReserveAver~ueSW Roanoke, Virginia 24016 703,'981-2236 F~:x 703,981-1287 zE~ rCL~ P~.PEP September 14, 1994 Mr. Charles A. Price, Jr., Chairman and Members of Roanoke City Planning Commission SUBJECT: Lansdowne Park Recreational Facility Dear Chairman and Commission Members: The City of Roanoke Redevelopment and Housing Authority has offered to donate a 4.2141 acre parcel to the City of Roanoke to be added to the City's Park System. Please refer to the attached copy of a letter to Mr. Herbert dated August 17, 1994 and a copy of the location map. The City's Comprehensive Parks and Recreation Plan has identified the need for additional recreational sites in the northwest quadrant of the City, particularly easily accessible neighborhood parks. The inclusion of this developed four acre parcel, as proposed by the Housing Authority, will certainly help balance the inequitable distribution of recreational facilities in this area of Roanoke. In accordance with Section 15.1-456 of the State Code, prior to the acceptance of any park or other public area by the governing body, the feature must first be submitted to and approved by the local planning commission. Therefore, the Parks and Recreation Department would like to present this request to the Roanoke City Planning Commission on Wednesday, October 5, 1994 for consideration. A suggestion has also been made as to the formal name of the considered site be "Horton Park". Land records indicate that Susie G. Horton acquired a 41.23 acre tract, which included this parcel, from the Melrose Land Company in 1901. Further research into the history of the property has revealed that the first airplane to come to Roanoke landed on the Horton Farm in 1919. Horton Field then became the site of some of the first air shows in the area. Due to the significance of this location in the aviation history of the Roanoke Valley, it seems appropriate to consider naming this site Horton Park, should it be accepted by the City of Roanoke. ~.e~sure ,s a valuable resource. Use yours w~sel¥ Mr. Charles A. Price, Jr., Chairman and Members of Roanoke City Planning Commission September 14, 1994 Page 2 Your favorable consideration with regard to this donation request and suggested name will be appreciated. We look forward to meeting with the Planning Commission on Wednesday, October 5, 1994 to discuss these matters in greater detail. Respectfully submitted, Lynnis B. Vernon Parks Planner LBV:plr Attachments CC: W. Robert Herbert, City Manager Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations John W. Coates, Manager, Parks and Recreation/ Grounds Maintenance H. Edwin Culp, Superintendent, Parks and Grounds Maintenance CITY'OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY 2824 SALEM TURNPIKE. N. W. P.O. BOX 8~59 ROANOKE, VIRGINIA ~4017 August 17, 1994 Mr. W: Robert Herbert City Manager 215.Church Avenue, S.W. . Municipal Building, Room 364 'Roanoke, Virgirda 24011 Dear Mr. Herbert: As we conveyed at the August 8 joint meeting of City Council and Redevelopment and Homing Authority Board of Commissioners, the Board wishes to donate the Lansdowne Park Recreational Facility to the City of Roanoke. As'You know, there has been, for a number of years, a lack of park and playground facilities for citizens in the Melrose-Salem Turnpike-24th Street area of the city. In response to the recreational needs of the youth in l_ansdowne Park and the Total Action AgainSt Poverty Headstart Daycare Program, the Authority sought and received $120,630 in grant funds.from the U.S. Department of Homing and Urban Development, utilized approximately $23,000 in Authority funds, and solicited volunteer service and donations to make a recreational park possible. Asa sera-ice to Northwest Roanoke, the Authority purchased the 4-acre site and developed it with the help of equipment and supplies donation from Alan L. Amos Inc., a playground equipment donation from Total Action Against Poverty, and park layout, design, and 'planning assistance from city staff. The recreational area, located across from the Lansdowne Park community, adjacent to the Melrose branch of the city library, and back-to-back with Forest Park Elementary School, consists of a baseball, diamond, two basketball courts, a playground, and shelter. Now that the park is completed, thc Authority would like to make it available to the general public by allowing it to be a part of the city park system. We are having a Park Grand Opening Celebration o~1 beginning at 11 a.m., and we would like to donate the park's land deed to 'the city at that time. TELEPHONE (703) ~9~- )281 The Redevelopment'and Housing Authority requests City Council take whatever actions are necessary to accept the donation of the Lan.~downe Park Recreational Facility to the city. Sincerely, Executive Director c: J'ohn Coates II II II I I I :";,REST PARK ELEMENTARY SCHOOL L ~.e~eeeeeee j .~20. g1' SA .EM TURNPIKE, N. W. _AI',SDOWNE R-CF-: :'ATI ON AL -ACfLITIES SI TE PLAN MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #514 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am enclosing copy of Ordinance No. 32219-111494, for proper recordation in your office, permanently vacating, discontinuing and closing a portion of Baker Avenue, between 25th Street and 30th Street, N. W. Ordinance No. 32219-111494 was adopted by the Council of the City of Roanoke on first reading on Monday, October 10, 1994, also adopted by the Council on second reading on Monday, November 14, 1994, and will take effect ten days following the date of its second reading. Sincerely,e.~~~, ~i~.~~.. Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Wayne L. Cook, President, Comachi Corporation, 2480 Patterson Avenue, S. W., Roanoke, Virginia 24016 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #514 Wayne L. Cook, President Comachi Corporation 2480 Patterson Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Cook: I am enclosing copy of Ordinance No. 32219-111494 permanently vacating, discontinuing and closing a portion of Baker Avenue, between 25th Street and 30th Street, N. W. Ordinance No. 32219-111494 was adopted by the Council of the City of Roanoke on first reading on Monday, October 10, 1994, also adopted by the Council on second reading on Monday, November 14, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Mr. Joe C. Stewart, c/o Roanoke Livestock Market, P. O. Box 6641, Roanoke, Virginia 24017 Jeanne Sanborn, Agent, Real Estate and Contract Services, Norfolk Southern Corporation, 110 Franklin Road, S. E., Roanoke, Virginia 24042-0059 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. Steve Cocanougher, 14 - 27th Street, N. W., Roanoke, Virginia 24017 Mr. Timothy J. Sarver, P. O. Box 11781, Roanoke, Virginia 24022 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32219-111494. AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, Comachi Corporation, filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by S30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council on October 10, 1994, after due and timely notice thereof as required by S30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That portion of Baker Avenue, N.W., between 25th Street and 30th Street, N.W., be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone· lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof. 2 BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's submitting to the City, receiving approval of, and recording a subdivision plat, providing for the disposition of the land within the right-of-way, to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivision, of the City Code, and providing for the retention of appropriate easements, together with the right of public passage over the same, for the purpose of construction, repair and general maintenance of any and all utilities that may exist within said right-of-way; providing for dedication of land sufficient in size to provide for the construction of a public turnaround at the terminus of 30th Street, N.W.; and constructing a public turnaround at the terminus of 30th Street, N.W., in accordance with City standards and specifications, and Applicant shall submit to the Agent to the Commission the plan and profile of said turnaround for review and approval prior to commencement of construction; and in the event these conditions have not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within twelve (12) months from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, 3 wherein this ordinance shall be spread. BE IT FINALLY ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Comachi Corporation, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. 4 MARY F. PARKER, CMC/AAE C/ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 2401 l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 28, 1994 File #514 Wayne L. Cook, President Comachi Corporation 2480 Patterson Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Cook: Ordinance No. 32219, on second reading, permanently vacating, discontinuing and closing a portion of Baker Avenue, between 25th Street and 30th Street, N. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1994. By unanimous consent of the Council, action on the second reading of Ordinance No. 32219 was deferred until the next regular meeting of Council on Monday, November 14, 1994, at 10:00 a.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Mr. Joe C. Stewart, c/o Roanoke Livestock Market, P. O. Box 6641, Roanoke, Virginia 24017 Jeanne Sanborn, A~ent, Real Estate and Contract Services, Norfolk Southern Corporation, 110 Fral~kHn Road, S. E., Roanoke, Virglnin 24042-0059 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. Steve Cocanougher, 14 - 27th Street, N. W., Roanoke, Vir~inin 24017 Mr. Timothy J. Sarver, P. O. Box 11781, Roanoke, Virginia 24022 NORFOLK SOUTHERN Norfolk Southern Corporation Real Estate and Contract Services 110 Franklin Street, SE Roanoke, VA 24042-0059 J. M. Sanborn Real Estate Agent My Direct Line Is: Phone: (703) 981-492.0 FAX: (703) 981-4226 October 21, 1994 File: ROANOKE, VA BAKER STREET CLOSING E. Robert Herbert City Manager City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 Dear Mr. Herbert: This letter is in reference to the proposed partial closing of Baker Street in Roanoke, Virginia. Norfolk Southern Corporation strongly opposes the partial closing of Baker Street. We feel the closure of the street would be detrimental because it would create a negative impact on the access to our adjoining property. This route of entry via Baker Street is vital to the efficient delivery of diesel fuel to our storage facility and we do not want to compromise this delivery in any way. We regret this response is being presented to the City on this late date of review by City Counsel, however, this office was not notified until a few days ago of this matter nor the recommendation previously made by the City Planning Commission to partially close the street. Thank you in advance for your consideration on behalf of Norfolk Southern Corporation. Sincerely, ~bom Real Estate Agent cc: J.R. Marlles - Chief of Planning & Community Development, Roanoke, VA al'Mary Parker - City Clerk, Roanoke, VA Operating Subsidiaries: Norfolk Southern Railway Company / North American Van Lines, Inc Roanoke City Planning Commission October 10, 1994 The Honorable David A. Bowers, Mayor and Members City Council Roanoke, Virginia Dear Members of Council: Subject: Request from COMACHI CORPORATION, Wayne L. Cook, President, that Baker Avenue, N.W., between 25th and 30th Streets, N.W., be permanently vacated, discontinued and closed. I. Background: Ao Baker Avenue, N.W., as requested for closure, extends between 25th and 30th Streets, N.W. This two block section of street was at one time open to public traffic as a section of the City's public street system (see attached map A). Be Section currently re.~_uested for closure is in poor condition and has been physically barricaded by the City at four locations along the two block section of public right-of-way. Owners of properties abutting the subject two-block section of public right-of-way are listed in City real estate records as follows: Lots abutting the north side of Baker Street as the same extends between 27th Street and 30th Street, N.W., are listed as follows: Tax parcels 2410301 through 2410310 Redevelopment and Housing Authority Tax parcel 2410315 - Steve Cocanougher Tax parcel 2410216 - Timothy J. Sarver City of Roanoke Lots abutting the north side of Baker Street as the same extends between 25th and 27th Streets, N.W., are listed as follows: Tax parcels 2410414 through 2410420 - Joe C. Stewart, Roanoke Livestock Market Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 II. Land abutting the south side of both sections of the subject street is owned by the Norfolk and Southern Railway Company (see attached Map A). Current Situation: III. IVe he Application was reviewed by the Planning Comission at its regular meeting on September 7, 1994. There was no one present to speak either in favor or in opposition of the request. Applicant. Comachi Co _rporati0n, desires to close the section of Baker Street between 25th and 27th Streets for the purpose of utilizing the land within the vacated right-of-way for new building construction, expansion; i.e., parking, security, etc. Ce Sections of street right-of-way, as requested for closure, have been physically closed and barricaded for a number of years. City has no current or future plans to utilize this section of street right-of-way for public purposes. Dm l~ is not aware of any current plans for new construction on properties adjacent to the north side of the other section of Baker Street that extends between 27th and 30th Streets, N.W. A number of lots in this block, however, have been sold and transferred in recent months. Issues: A. Community_ impact. B. Traffic impact. C. Utilities within the public right-of-way. D. Creation of a dead-end street. E. Land use. F. Relationship to comprehensive plan. Alternative~: Ae City Council approve the applicant's reqp~st to close and permanently vacate the described sections of Baker Avenue subject to certain conditions as outlined in part V of this report. Members of Council Page 3 o Se Community impact: ao Street sections have been barricaded for a number of years. Closure should have little, if any, impact on other abutting properties in the community. bo City staff has not received any calls from abutting property owners opposing the request to close the subject street sections. Traffic impact: Closure will have no impact on traffic or traffic needs. Utilities within the public fight-of-way: a. City has no utilities within the public fight-of-way. Staff has not received any request from any private utility company to reserve utility easements. Creation of a dead-end street: Closure of Baker Street, N.W., between 25th and 30th Street, N.W., will create a dead-end right-of-way at the terminus of 30th Street, N.W. be Planning Commission policy is to require the dedication and/or construction of a public turnaround in such instances where it deems the same to be necessary. Dead-end at the terminus of 27th Street by barricade has existed for a number of years. Land u~: Closure, as requested, will landlock tax parcels 2410414 through 2410419. bo Subdivision plat should be required for the purpose of combining these lots into one or more larger tracts with existing street frontage(s). 6. Relationship to the comprehensive plan: Members of Council Page 4 Request is consistent with the intent of the comprehensive plan that available land should be used in the most appropriate manner. Land within the barricaded sections of public right-of-way has remained idle and unproductive for many years. Abutting owners can utilize the land within the area in a more productive manner. Be City Council deny the applicant's rea_uest to close and vacate the described sections of Baker Avenue, N.W. 1. Communi _ty impact will not be an issue. 2. ~ will not be an issue. 3. Utilities within the public right-of-way will not be an issue. 4. Creation of a de~d-~nd street will not be an issue. 5. Land use: Land within the right-of-way will remain idle and unproductive. Relationship to the comprehensive plan: Retaining City ownership of land for public use and purposes where no public use or purpose can be served would be inconsistent with the intent of the comprehensive plan. Recommendation: By a vote of 5-0 0Vh'. Buford and Mr. Bradhsaw absent), the Planning Commission recommended that City Council approve Alternative A thereby approving the applicant's request to close and permanently vacate the described sections of Baker Avenue, N.W., subject to the following conditions: The applicant shall submit to the City, for its review and approval, receive approval of, and record with the Clerk of Circuit Court, a subdivision plat providing thereon for the following: The disposition of the land within the right-of-way to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivisions of the City Code (1979), as amended. The dedication thereof on land sufficient in size to provide for the construction of a public turnaround at the terminus of 30th Street, N.W., Members of Council Page 5 with the alignment of said turnaround to be as determined by the Agent to the Planning Commission. Bo The applicant shall construct a public turnaround at the terminus of 30th Street, N.W., in accordance with current City standards and specifications and shall further submit to the Agent to the Commission a plan and profile of said turnaround for the City's review and approval prior to the commencement of construction. Co If the plat of subdivision is not approved by the City, and recorded by the applicant within a period of 12 months from the date of the adoption of the ordinance providing for this closure, then said ordinance shall become null and void with no further action by City Council being necessary. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:ERT:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: ) ) ) Application of COMACHI CORPORATION) for vacation of BAKER STREET ) (BETWEEN 25TH & 30TH) ) APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF BAKER STREET (BETWEEN 25TH & 30TM STRFET) MEMBERS OF COUNCIL: COMACHI CORPORATION applies to have BAKER STREET, between 25th and 30th Streets, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This street is more particularly described on the City Map-Numbered 241 attached. Four (4) guard rails across Baker Street now closes this section to traffic. COMACHI CORPORATION states that the grounds for this application are as follows: This section of Baker Street is unused and currently blocked by guard rails. COMACHI CORPORATION desires to use the property be vacated for building expansion. COMACHI CORPORATION . 2480 Patterson Avenue, SW Roanoke, Virginia 24016 Telephone: 982-1095 DATED: August 8, 1994 Z4Mcmm. · ~,~ ...~ ~----~: Proposed Street ,% North PROPOSED STREET CLOSURE ,JOHNSON ~. ~.~, ~' ~.'. ~ t ~' 22 Barricade Barricade Dead-end Barricade Barricade MAP A PROPOSED STREET CLOSURE L MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 18, 1994 File #28-166-207-347-468 Edward Beres, Engineer Bell Atlantic-Virginia, Inc. 4843 Oakland Boulevard, N. W. Roanoke, Virginia 24012 Dear Mr. Beres: I am enclosing copy of Ordinance No. 32236-111494 authorizing execution of a deed of easement granting Bell Atlantic-Virginia, Inc., a 20 foot wide public utility easement across City-owned property located within the Roanoke Centre for Industry and Technology, identified as Official Tax No. 7230101, upon certain terms and conditions. Ordinance No. 32236-111494 was adopted by the Council of the City of Roanoke on first reading on Monday, October 24, 1994, aiso adopted by the Council on second reading on Monday, November 14, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32236-111494. AN ORDINANCE authorizing the execution of a deed of easement granting Bell Atlantic-Virginia, Inc. a public utility easement across City-owned property located within the Roanoke Centre for Industry and Technology ("RCIT") identified by Roanoke City Tax Map No. 7230101, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, a deed of easement granting Bell Atlantic-Virginia, Inc. a 20' wide public utility easement across City-owned property located within RCIT identified by Roanoke City Tax Map No. 7230101, upon certain terms and conditions, as more particularly set forth in the report to this Council from the Water Resources Committee dated October 24, 1994. ATTEST: City Clerk. Roanoke, Virginia October 24, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: RCIT Easement for Bell Atlantic-Virginia The attached report was considered by the Water Resources Committee at its regular meeting on October 10, 1994. The Committee recommends that Council authorize execution of a deed of easement for a utility easement across City property in RCIT to Bell Atlantic-Virginia, in accordance with conditions stated in the attached report. Respectfully submitte_d, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Real Estate Agent Assistant to City Manager for Community Relations City Engineer Economic Development Administrator Mr. Ed Beres, Bell Atlantic-Virginia CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: October 10, 1994 TO: FROM: M. embers, Water Resources Committee Kit B. Kiser, Dire~t~i~~es and Operations thru W. Robert Herba~~anager SUBJECT: RCIT EASEMENT FOR BELL ATLANTIC-VIRGINIA Background: A. Orvis, a major catalog sales company, operates a distribution center in the Roanoke Centre for Industry and Technology (RCIT). B. Telephone communications, which Orvis relies heavily on to receive customer orders, will greatly increase in volume in the weeks prior to Christmas. II. Current Situation: A. Additional telephone lines need to be installed prior to the peak Christmas sales period. Bo An easement across City property (Official Tax Map No. 7230101) has been requested by Bell Atlantic-Virginia, who is responsible for the installation of the additional telephone lines in order to connect their microwave transmission tower to existing public utility easements. III. Issues: A. Need B. Timing IV. Alternatives: Committee recommend that City Council authorize the execution of a deed of easement granting a nonexclusive twenty foot (20') utility easement to Bell Atlantic-Virginia across City-owned property within the RCIT. Said easement shall be for the installation and maintenance of an underground communication facility with any future removal, relocation, or adjustment Members, Water Resources Committee RCIT EASEMENT FOR BELL ATLANTIC-VIRGINIA Page 2 October 10, 1994 at the sole expense of the grantee, in a form approved by the City Attorney. Terms for granting this Deed of Easement have been discussed and accepted by a representative of Bell Atlantic-Virginia. Need for easement to allow installation of additional telephone lines for Orvis is met. Timing to allow installation before the peak Christmas sales period is met. Committee not recommend that City Council authorize the execution of a deed of easement granting a nonex¢lusive twenty foot (20') utility easement to Bell Atlantic-Virginia across City-owned property within the RCIT. Said easement shall be for the installation and maintenance of an underground communication facility with any future removal, relocation, or adjustment at the sole expense of the grantee, in a form approved by the City Attorney. Need for easement to allow installation of additional telephone lines for Orvis is not met. Timing to allow installation before the peak Christmas sales period is not met. Recommendation: Committee recommend that City Council authorize execution of a deed of easement for a utility easement across City property in RCIT to Bell Atlantic-Virginia in accordance with Alternative "A". WRH/KBK/SEF/ga Attachment City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Economic Development Administrator NOTE. THIS PLAT WA..q CONkPLILE.D FPO~ E.XISTINrl RE.CORDS AND DC,,'S NOT RE. PI~.E. SE.NT AN ACTUAL FIE.LD SURVE.Y '~/ SUNLINK. CORPORATION TAX ~ 7240104 .,~', CITY Of TAX S 46'13'13' E. ~,v~,~. ~0 2~2 ~O. FT. , ~,~ · ~ GHOGKLETT-DAVIS ~ENTAL TAXe 71~O3 ~~ INC. TAXe 71~02 ~LO,adl~... FRANTZ TAX~ KOVATE. CH I~Oi~,ILE. COMI~.UNICATIONE, TAX· 71303,O1 SCALE: I'=2OO' DATE.: _¢,E,TE_/~,BE..I~. 16, 15.54 PLAT -qHOWIN~ A ZO' i~..LL ATLANTIC E.A_qF..~AE. NT ACRO~.-q THE. PROPERTY Of THE. CITY OF P..OANOKE OFFICE. OF THE. CITY E.N~INF..E.I~,'. ROOM, 215 CHUI~.CH AVE.NUE.. ~.W. ROANOIr,.E., VIRGINIA Z~4Oll {703,) 361-273,1 ./ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit~ Clerk November 18, 1994 File #28-166-468 Mr. Russell Collins Lowe's Home Center, Inc. P. O. Box 1111 North Wilkesboro, North Carolina 28656 Dear Mr. Collins: I am enclosing copy of Ordinance No. 32237-111494 authorizing relocation, vacation and dedication of a new waterline easement on property identified as Official Tax No. 6650101 and occupied by Lowe's Home Center, Inc., upon certain terms and conditions. Ordinance No. 32237-111494 was adopted by the Council of the City of Roanoke on first reading on Monday, October 24, 1994, also adopted by the Council on second reading on Monday, November 14, 1994, and will take effect ten days following the date of its second reading. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1994. No. 32237-111494. AN ORDINANCE authorizing the relocation, vacation, and dedication of a certain waterline easement on property identified by Roanoke City Tax Map No. 6650101, located in the City of Roanoke, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, appropriate documentation providing for the vacation of an existing 15' wide waterline easement, and dedication of a new waterline easement, on property identified by Roanoke City Tax Map No. 6650101 and occupied by Lowe's Home Center, Inc., as more particularly described in the report to this Council from the Water Resources Committee dated October 24, 1994. ATTEST: City Clerk. Roanoke, Virginia October 24, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lowe's Home Center, Inc. Water Line Relocation Town Square Boulevard, N.W. The attached report was considered by the Water Resources Committee at its regular meeting on October 10, 1994. The Committee recommends that Council authorize the abandonment of the current water line and acceptance of a new easement and water line, in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Real Estate Agent City Engineer Manager, Water Department Mr. Rusty Collins, Lowe's Home Center, Inc. CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: October 10, 1994 TO: FROM: SUBJECT: B.ber~_W.ater Resources Committee ~Klse~, Director,, I~tili/i,iCes and Operations thru LWc~wR~ ~ rtH ~ oMr~'~I~CM ac E N T E R, iNnca,ger WATERLINE RELOCATION TOWN SQUARE BOULEVARD, N.W. Background: A. Lowe's Home Center, Inc. operates a large retail facility on Towne Square Boulevard, N.W., Official Tax Map No. 6650101. B. City waterline is located adjacent to southern end of Lowe's building. II. Current Situation: Ao Plans for expansion of Lowe's building into the Garden Center area would place the building over the existing waterline. Relocation of easement for waterline has been requested by Lowe's Home Center, Inc. to allow expansion of their facility. III. Issues: A. Need B. Timing C. Cost to City IV. Alternatives: Committee recommend that City Council authorize the abandonment of the current waterline and acceptance of a new easement and waterline to be installed at the sole expense of Lowe's Home Center, Inc. to City Members, Water Resources Committee LOWE'S HOME CENTER, INC. WATERLINE RELOCATION TOWN SQUARE BOULEVARD, N.W. Page 2 October 10, 1994 standards. Documents to be prepared by Lowe's Home Center, Inc. in a form approved by the City Attorney. 1. Need to move waterline from beneath proposed structure is met. Timing to permit expansion of Lowe's Home Center as quickly as possible is met. 3. Cost to City is zero. Committee not recommend that City Council authorize the abandonment of the current waterline and acceptance of a new easement and waterline to be installed by Lowe's Home Center, Inc. to City standards, in a form approved by the City Attorney. 1. Need to move waterline from beneath proposed structure is not met. Timing to permit expansion of Lowe's Home Center as quickly as possible is not met. o Cost to City is lost revenue due to no increase in real estate taxes if there is no building expansion. Mo Recommendation: Committee recommend that City Council authorize the abandonment of the current waterline and acceptance of a new easement and waterline in accordance with "Alternative A". WRH/KBK/SEF/kh Attachment CC: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Manager, Water Department .!