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HomeMy WebLinkAboutCouncil Actions 11-28-94WHITE 32257 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL November 28, 1994 10:00 a.m. AGENDA FOR THE CO UNCIL Call to Order Roll Call. All Pre~nt. The Invocation was delivered by The Reverend Thomas F. Stocks, Pastor, Rosalind Hills Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: Adopted Resolution No. 32257-112894 commending and congratulating the Roanoke Catholic School Celtics for an outstanding football season, culminating in the team's winning the Virginia Independent Schools Association, Division I, Football Championship. (7-0) File 080-467 ' 2. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERF~D SEPARATELY. C-1 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. File #110-132 C-2 A report of the City Manager requesting an Executive Session to discuss a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #132 Concur in request for Council to convene in Executive Session to discuss a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. 2 E-3 A report of the City Manager recommending that interested neighborhood leaders be invited to participate in the Urban Summit to be held in Richmond, Virginia, on December 8, 1994. RECOMMENDED ACTION: Receive and file. File #165-200 C-4 A report of the Director of Finance transmitting the Report of the Pension Plan. RECOMMENDED ACTION: Receive and file. File #1-109-429 1994 Annual C-5 Qualification of Calvin H. Johnson as a member of the Roanoke Civic Center Commission for a term ending September 30, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-192 REGULAR AGENDA 3. Hia. AR~G OF CITIZENS UPON PUBLIC MATTERS: Request to address Council with regard to past, current and future activities of the Williamson Road Area Business Association and the Williamson Road Special Service District. Roger D. Dalton, Executive Director. (5 minutes) Received and filed. File #51-109-169-342-380 be Request to present a report on annual activities of Downtown Roanoke, Incorporated. John P. Grove, President. (5 minutes) Received and filed. File #109-277 3 Request to present a briefing on a Greenways System for the Roanoke Valley. Robert H. Fetzer, Spokesperson. (10 minutes) The matter of establishing a greenways system was referred to the City Manager for report to Council during 1995-96 budget study. File Wo0-229-379 d. OTHER HEARING OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board recommending appropriations to certain school grant accounts; and a report of the Director of Finance concurring in the request. Adopted Budget Ordinance No. 32258-112894. (7-0) File//60--236-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending acceptance of additional funds, in the amount of $8,903.00, from the Commonwealth of Virginia Department of Education for an education program in the Roanoke City Jail; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32259-112894 and Resolution No. 32260-112894. (7-0) File g60-121-123-236-467 4 o A report recommending execution of Amendment No. 1 to the 1994 Community Development Block Grant Subrecipient Agreement with the Roanoke Redevelopment and Housing Authority, reducing the contract amount by $100,000.00 and transferring $6,143.00 to fund program support activities for the Gainsboro Enhancement II program. Adopted Budget Ordinance No. 32261-112894 and Resolution No. 32262-112894. (7-0) File g60-178-200-207-236 e A report recommending authorization to submit an application to the U. S. Department of Housing and Community Development for $540,000.00 under the Urban Rehabilitation Program, and execution of appropriate documents in connection therewith. Adopted Resolution No. 32263-112894. (7-0) File #178-236 e A report recommending execution of Amendment No. 2 to the agreement between the City and Northwest Neighborhood Environmental Organization, Inc., relating to the rehabilitation of properties located at 813, 814 and 815 Gilmer Avenue, N. W.; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32264-112894 and Resolution No. 32265-112894. (7--0) File g60-165-178-236-488 Se A report recommending that Council concur in Roanoke City's financially-constrained list of projects and recommended improvements for roadways in the City of Roanoke to be included in the Roanoke Valley Area Long-Range Transportation Plan. Adopted Resolution No. 32266-112894. (7-0) File g20-77-200-326 5 e A report recommending approval of Change Order No. 2, in the amount of $6,549.69, to the City's contract with Adams Construction Company, Inc., in connection with improvements to Deanwood Industrial Park. Adopted Ordinance No. 32267-112894. (7-0) File g27-166-178-207-236-450-514 A report recommending adoption of a measure requesting reimbursement from the Commonwealth of Virginia Board of Corrections, in the amount of $2,355,947.00, for the Roanoke City Jail Annex based on total estimated project costs. Adopted Resolution No. 32268-112894. (7-0) File #123 ge A report recommending appropriation of $447,722.00 to various City department accounts to provide for procurement of certain Capital Maintenance and Equipment Replacement items. Adopted Budget Ordinance No. 32269-112894. (7-0) File #1-5-20-38-44-60-62-67-70-72-83-106--123-144- 183-200-202-214-262-268-270-299-301-305-323-354- 361-450-467-472 0 A report recommending acceptance of additional funds, in the amount of $27,853.00, from the U. S. Department of Justice, Forfeited Property Sharing Program; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32270-112894. (7-0) File g5-60-133-137-236 b. DIRECTOR OF FINANCE: 6 A financial report for the month of October, 1994. Received and filed. File #1-10 The Director of Finance submitted the Comprehensive Annual Financial Report for the year ended June 30, 1994. Received and filed. File #1-10-60 The Director of Finance submitted the Component Unit Financial Report, City of Roanoke Pension Plan, for the year ended June 30, 1994. Received and filed. File #1-10-429 A report recommending an amendment to the City Code which will allow members of the Employees' Retirement System to transfer to the Employees' Supplemental Retirement System. Adopted Ordinance No. 32271 on first reading. (7-0) File g24-184-429 6. REPORTS OF COMMITTEES: A report of the Legislative Affairs Committee recommending that Council endorse the 1995 Legislative Program for the City of Roanoke and commend said Program to the City's delegation to the 1995 Session of the General Assembly. William White, Sr. and John S. Edwards, Co-Chairpersons. Adopted Resolution No. Wyatt voted no.) File #50-137--467 32272-112894. (6-1, Council Member 7 A report of the committee appointed to tabulate bids received for additional contract items relating to Carvins Cove Filter Plant Improvements, Phase I, recommending award of a contract to Construction Services of Roanoke, Inc., in the amount of $114,985.00; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance No. 32273-112894 and Ordinance No. 32274-112894. (7--0) File 060-468-405-472 Ce A report of the committee appointed to tabulate bids received for replacing the wood stage floor at the Roanoke Civic Center Auditorium, recommending award of a contract to Robert L. Scott, Sr. and Son, Inc., in the amount of $75,000.00; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance No. 32275-112894 and Ordinance No. 32276-112894. (7-0) File 060-192 7. UNFINISHF. D BUSINESS: None. 0 INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF Ordinance No. 32255, as amended, on second reading, authorizing alteration and closing by temporary barricade of a certain public fight- of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. Adopted Ordinance No. 32255-112894. (7-0) File//514 8 Ordinance No. 32256, as amended, on second reading, rezoning a tract of located at the southeast comer of the intersection of Greenlawn and Epperly Avenues, N. W., identified by Official Tax Nos. 2161001, 2161002 and 2161025, from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Adopted Ordinance No. 32256-112894. (7--0) File #51 A Resolution cancelling the meeting of the Council of the City of Roanoke scheduled for Tuesday, December 27, 1994 at 10:00 a.m., and rescheduling said meeting for Monday, December 19, 1994 at 10:00 a.m. Adopted Resolution No. 32277-112894. (7-0) File #132 9. MOTIONS AND MISCELL~OUS BUSINF3S: ae Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHF. R I-1F. ARINGS OF CITIZF. NS: None. CERTIFICATION OF EXECU'I1VE SESSION. (6-0, Council Member Bowles was absent.) Reappointed the following persons: Lawrence M. Taylor File #15-110-488 Roanoke Neighborhood Steering Committee 9 . - · - - City Planning Commission Gilbert E. Butler, Jr. File #15-110-200 Appointed the following persons: Lu Jean Bedard File #15-110-230 Roanoke Arts Commission Louise C. Williams File #15-51-110 Board of Zoning Appeals Zaman K. McManaway File #15-110-323 Roanoke Public Library Board Council concurred in the recommendation of the City Manager that full-time City employees be granted Friday, December 23 as an additional holiday, which will be given as a "floating" holiday to be used by June 30, 1995, and referred the matter to the City Attorney for preparation of the proper measure, Mayor Bowers voting no. File #184 10 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32257-112894. A RESOLUTION commending and congratulating the Roanoke Catholic School Celtics for an outstanding football season, culminating in the team's winning the Virginia Independent Schools Association, Division I, Football Championship. WHEREAS, on November 19, 1994, the Roanoke Catholic School Celtics football team defeated Broadwater Academy by a score of 13-0 at Victory Stadium to win the Virginia Independent Schools Association, Division I, Football Championship; WHEREAS, the team completed an outstanding season with a perfect 12-0 record; and WHEREAS, in their superb performance, the Roanoke Catholic School Celtics football team has brought great honor to their school and the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of congratulating and commending the Roanoke Catholic School Celtics football team on their outstanding season. 2. The City Clerk is directed to forward an attested copy of this resolution to Karen M. Mabry, Principal, and John Cooke, Athletic Director and Head Football Coach. ATTEST: City Clerk. ROANOKE CATHOLIC FOOTBALL ROSTER 1994 NUMBER NAME 1 TONY JOYCE 2 CHRIS ROBERTS 10 DEMOND LARK 21 RYAN McFADDEN 22 P.J. MOYER 24 MARK BUCHY 25 CAMERON BLOUNT 28 BEAU KING 31 KENDALL SELFE 44 KEVIN DUDDY 51 TRAVIS SHEPARD 55 PHILIP BUCHY 60 CHUCK GILLILAND 61 CHRIS COULTER 64 BILL MASSELLO 66~ JON GAGLIARDI 7O JON ZAX POSITION QB,S FB LB SE DB SE DB,KO RB DB SE DB RB DB FB,LB,DT RB,LB RB,DB OT, DG C,DT, PK G,DE,P G,DG G,DE G,DG OT, DT HT 5'10" 5'11" 5'9" 5'8" 5'10" 5'8" 5'10" 5'9" 5'11" 5'6" 5'10" 6'4." 5'8" 5'9" 5'4" 6'2" 73 ROD TASCO OT, DT 6'1" 74 MARSHALL GLASS C,DG 5'8" 77 DAN JONES OT, DT 5'10" 84 P.L. BRATTON TE,DE 6'2" 92 AMAURY MEDEIROS PK 5'11" WT 145 225 145 145 170 140 160 196 155 135 185 22O 165 150 165 190 25O 2OO 175 248 155 140 GRADE 12 12 11 12 10 10 12 12 12 9 12 12 12 10 12 10 12 11 11 8 12 11 PRINCIPAL: KAREN M. MABRY ATHLETIC DIRECTOR/HEAD FOOTBALL COACH: JOHN COOKE ASSISTANT FOOTBALL COACHES: PAUL MOYER, DAN LEE, JEFF DICKERSON,, ~,t.) ["5 GRADUATE ASSISTANT COACH: KF__. ~ ~" N ...~ E... LFF--. )....,,q ',., 2J...,L P___.. MANAGER: GREG..WATSON SCHOOL COLORS: GREEN, WHITE, AND GOLD SCHOOL LOCATION: ROANOKE, VA. MASCOT: "CELTICS" CONFERENCE: VIRGINIA INDEPENDEN.T CONFERENCE DIVISION I DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 November 28, 1994 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, ~ David A. Bowers Mayor DAB: se November 28, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Re: Re(]uest for Executive Session Dear Mayor and Members of Council: This is to request that City Council convene in Executive Session to discuss a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/dh CC: Ms. Mary F. Parker, City Clerk Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Director of Finance Office of the City Manager November 21, 1994 The Honorable David A. Bowers, Mayor and Members of City Council The Urban Summit on December 8, 1994, in Richmond, Virginia is a critical meeting in beginning a serious dialogue of the future of urban centers within the Commonwealth of Virginia. In addition to the Mayor and Members of Council, City Attorney and City Manager, I believe it would be appropriate to invite as many as interested neighborhood leaders to participate in this broad based discussion. To that end, I have asked John Marlles, Chief of Community Planning to extend an invitation to each neighborhood organization regarding a representative from their neighborhood attending this urban summit. To date five neighborhood leaders have tentatively accepted our offer to attend the summit and we will be making arrangements to accommodate their transportation, meeting registration and any other related expenses incurred on this trip. Sufficient funds are available in operating accounts. I have talked with City Managers in both Richmond and Hampton and I believe their efforts are similar to ours in attempting to support neighborhood leaders to attend this conference. This is for informational purposes. Should you have any comments or additional suggestions, I would be pleased to receive them. Sincerely, W. Robert Herbert City Manager WRH:w cc: Mary Parker, City Clerk Wil Dibling, City Attorney James Grisso, Director of Finance John Marlles, Chief Community Planning Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 DEPARTMENT OF FINANCE CITY OF ROANOKE, VA, November 21, 1994 TO: FROM: SUBJECT: Mary Parker, City Clerk James D. Grisso, Director of Finance Reserve Space on Council Agenda Please reserve space on the November 28, 1994 Council Agenda for October's Monthly Financial Report, a Pension Plan Benefit Option report, and the presentation of the Pension Plan's 1994 Annual Report. JDG:s MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #15-110-192 Vernon M. Danielsen, Chairperson Roanoke Civic Center Commission 3260 White Oak Road, S. W. Roanoke, Virginia 24014 Dear Mr. Danielsen: This is to advise you that Calvin H. Johnson has qualified as a member of the Roanoke Civic Center Commission for a term ending September 30, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Kit B. Kiser, Director, Utilities and Operations Bobby E. Chapman, Manager, Civic Center Facilities Vivian D. Nelson, Secretary, Roanoke Civic Center Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Calvin II. Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission for a term ending September 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this /g day of , DEPUTY CLERK ILLIAMSON R (~D AREA., ~,, B. USINESS ASSOCIATION, INC. P.O. Box 5892 · Roanoke, Virginia 24012 · (703) 362-3293 ~9.~ !',' 1":J :',I! October 13, 1994 Mrs. Mary Parker City Clerk City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear Mrs. Parker: Please include me on the City Council agenda for November 28. I would like to report to Council on the past, currem and future activities of the Williamson Road Area Business Association, especially regarding our work in the Williamson Road Special Service District. If you have any questions, please contact me at P.O. box 5892, Roanoke 24012, or 362-3293. Thank you for your consideration of this request. Sincerely, Roger D. Dalton Executive Director "Growing Together" for a better Quality of Life AMERICAN SHOWS 17055650510 P. 01 Prepared remarks for presentation to City Coundl, Monday, November 28, 1994, 10:00 A.M. by Roger D. Dalton Executive Director Williamson Road Area Business Association,/nc. Mayor, members of Council, Manager Herbert and city staff-- thank you for this opportunity to address you this morning about some issues that are critically important to the City of Roanoke, our citizens and to our economic health. What I want to do is to bring you up to date on the activities and plans of the Williamson Road Area Business Assodation-- and to encourage your fitrther involvement and support of the Association's efforts -- or to put it another way, to get you as excited as we are about revitalizin8 the economy and improving the quality ofli~e in north Roanoke City, As you may know, WRABA came into existence in 1981 as an outgrowth of the Williamson Road Action Forum. The Action Forum was formed in 1980, with the involvement and leadership of your own Elizabeth Bowies -- among others --to attack some critical conununity issues in the Wmson Road Area. The Action Forum leaders realized early that there needed to be a separate focus on business issues, so the Business Association was formed. Since that time, significant accomplishments have been realized in the Williamson Road Area -- due to the leadership from the Business Association -- or the Action Forum -- or sometimes from both in partnership. - the development of a comprehensive urban desisn catalog - the development of Gateway park at Wflliamson Road & Orange ave. - the development of Andrews Park at Wmson Rd and Hershberger Rd - the Oakland School renovation - the removal of undesirable housing and businesses - the Lee Theater Renovation - critically needed storm drainage improvements, and - the completion of Breckimidge school landscaping WeSte come along way -- but we have a long way to go. Let me also say thank you to the Council for working with the Business association and establishing the Williamson Road Special Service District a few years ago. The additional [ev~ue gem:rated flora the Special servi~e district is artd will continue to be the catalyst for improving the area's economy ~nd quality of life. That said, let me now answer three important questions that are at the heart of why I am here. NOU-29-1994 01: 09 17055630510 92X P. 01 AMERICAN SHOWS 1705~6~0~10 P.02 First... why is our work important? Second... what have we done in the past year to move us toward our goal ofrevitalizin8 our area ? anti Third... what are we going to do in the future to continue the progress we've begun ? First, why is our work important? Our work is important because there are businesses, residents, churghes, schools -- in other words, people, jobs and services out here. Together, government and the community have an obligation to provide services that enhance the quality of life of its residents and that encourage the stability of existing jobs and the creation ofr~ew jobs. T~at's why our work is important. Second, what have we done in the past year to move along toward our goal of revitalization? A lot, we believe. I took a cinder block to one of our monthly membership meetings and let it sit on the speaker's table during the meeting_ After curiosity 8ot the best of some oftbe members and t was asked what it was doing there, it gave me the opportunity to stress the foundation we at the Business Association are building. You take cement blo~ks and build the foundation to a house or office structure -- without which the structure would crumble into a pile of useless debris. And not only is the foundation critical to the stability and strength of the structure -- it is put underground -- you can't even see it. - and we sometimes forget the things we don't see. Don't we all admire the beauty of the buildings we see in our cities and towns as v~e travel our own or someone else's streets ? Do we ever say or think, "what a terrific foundation that building must have".., or as we see the structures being put up, what do we say? Don't we say, "I can~ wait till they finish, to see what the building is going to look like~. We at the WRABA are ~ay~ng a foundation. A foundation that may not always be noticed, and may not yet be glamorous but a foundation that is critical to the long term success of our work. Let me give you some examples ofwhat we have done in the past 12 months: We convened our first area wide strategic planning conference, involving leadership from the city, the business community, our membership and the surrounding neighborhood. We have established expanded and productive relationships throughout the city staff, and have included them in our planning and poli~y development. AMERICAN SHOWS 170~56~0510 P. O~ We have completed a landscaping project in front of Breckimidg¢ Middle School that was started several years ago but not finished due to lack of funding. We have hegun the first phase of our liter management effort with the placement of 12 brightly colored and attractively designed litter cans along Williamson Road. We have secured a commitment from the landscape architecture department at Virginia Tech for their assistance in designing and implementing landscape improvements along Williamson Road. We have begun talks with the Economic Development Assistance: Center at Virginia Tach exploring ways they can help us in creating economic development incentives for business growth and improvement. We are complcfing a catalog of existing local, state and federal economic development incentives -- a catalog which will be available to our area businesses, along with technical assistance in how to access applicable incentives. We have increased our membership by 22 %. We have increased attendance at our monthly memhership meetings by about 33 %, We developed a quarterly newsletter that was recognized by the Neighborhood Partnership for quality. We designed and implemented our first successful special event -- the First Ammal Fall Flea Festival -- that was in the black its first time out -- and involved hundreds of participants from the Community. We have established Operation Focus - where momldy we invite selected community leaders to ride with us up and down our roads, making notes and recommendations on things that are good about the ax~a and things that need to be done to improve the area -- and I'm pleased that the Vice Mayor was one of our Brst participants. We have begun a phased-in Christmas decoration program on Wdliamson Road, beginning with Breckinridge Middle School, that will eventually decorate the entire road. We created and aircd a 2 month T.V. advertising campaign about Williamson Road and its businesses, that emphasized our diversity of services and products. We have established new and productive relationships with the Churches in the area, involving them in our meetings.., soliciting their input on issues of common concern NOU-29-1994 01: 10 1705'565E~510 9~. ' ' P. 03 --~- AMERICAH SHOWS 170~5630510 P. 04 and currendy working on ways to get them more involved. These are man), of the important results that we have achieved within the last 12 months -- which was also the first year of our Special Service District. Now, what are we planning to do in the future to.~t~ toward a new Williamson Road area ? The economic devdopment and landscape architecmrc departments at Va Tech will assist us in developin~ creative initiatives that will enhance and strengthen our business development and image. We will add 12 more outdoor liter cans for better liter management. We will continue to phase in our Christmas Decoration program. We will aggressively encourage leadership from thc major property owners in the area to set the example for building and property maintenance and upkeep, and using their influence on their business neighbors to encournffe these bus'mess neighbors to upgrade and maintain their properties, We will continue with our yearly strategic planning conferences, involving a relevant diversity of business, civic, neighborhood and government leaders. We will plan and implement new special events that involve and serve the community, to instill community pride in our business and neighborhood leaders. We will brin8 leaders of the bankLng community together and encourage them to develop financial incentives for bus'messes in our area for physical improvements or expansion of the business. We will bring leaders of the real estate community together and encourage them to aggressively market the area housing for qualified and stable buyers -- which will foster long term stability and healthy growth of our neighborhoods. We will continue tO develop and air advertising campaisns that educate the rest of the valley about thc products nnd services we have to offer. We will develop a comprehensive business and services directory of area businesses tlmt will be distributed throughout the local hospitality industry and to other relevant organizations. NOU-29--1994 91: 11 170~563EY510 93X P. 04 ' AMERICAN SHOWS 17035650510 P.05 We will organize block-by-block cleanups of the area, recruiting the businesses themselves to keep the areas around their businesses maintained. We will continue to work at ~xpanding our membership with a goal of a 30% increase by July 1, 1995... believing that a growing organization is a strong and effective organization. We will work to initiate serious discussions with APCO abou! getting utility lines and poles underground. These, Mr. Mayor and ladies and gentlemen of the Council, arc our dreams. Ambitious dreams we admit, but dreams that are grounded in reality. Things we know we can do, and things we know must be done. We ask for your continued support. We also invite you to join us at one or mor~ of our monthly luncheon meetings -- held the 3rd Tuesday of each month at 12:00 noon at the Charcoal Steakhouse on Williamson Road. This is an excellent opportunity for you to touch bas~ with our citizens and business owners - and to send them a clem' message flint yos~ want to be in touch with the issues that affect them on a daily basis. And besides, ils like I say to the business people in ~y neighborhood -- you're have to eat lunch somewhere, why not with us ? Let me end by thanking yo~ again for your support thus far, and saying to you that we all have the same goals -o an unrivaled quality of life, good jobs, a vibrant economy, and first class educational opportunities. We will work as hard as we can to help reach our goals and we ask you to conth~ue to work with us. Thank you for your time NOU-29-1994 01: 12 17035830510 93X P. 05 OCT. I~ '94 16:47 SOVRAN BANK PULASKI COMMERCIAL PoOl November 2, 1994 OFFICEI:~ ~f'~O DIRECTORS JOHN R. FK3~J~T C. ~N, ~. ~RT B ~& T~ ~ W. ~ENm, JR ~ MW~ Mil ~ ~W ~.~ ~0. ~ c, ~.~ESC, 8~ i ~ ~n Ma, Mary Parker, City Clerk Municipal Building Room 456 215 Church Street, SW Roanoke, VA 24011-1536 Dear Ms. Parker: This letter ia to request that the President of the Board of Directors of Downtown Roanoke Incorporated, Mr. John Grove, be placed on the agenda of the City Council meeting scheduled for November 28, 1994 at 10:00 A.M. Mr. Grove will be making the Annual Presentation to City Council for Downtown Roanoke Incorporated. Thank you so much for your cooperation. If you n~ any further information, please don't hesitate to call me at 342-2028. Sincerely, R. Matthew Kennell Executive Director pc: Mr. John Grove, President Downtown Roanoke Incorporated DOWNTOWN ROANOKE INCORPORATED 310 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011 (7'03) 342-2028 · FAX (?03) 344-t452 ANNIVERSARY NOU-01-1994 23:01 93~ P.01 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #60-229-379 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 28, 1994, Robert H. Fetzer, President, Building Specialists, Inc., presented a briefing on a greenways system for the Roanoke Valley. On motion, duly seconded and unanimously adopted, the matter of establishing a greenways system was referred to you for report to Council during 1995-96 budget study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm po: Robert H. Fetzer, President, Building Specialists, Inc., P. O. Box 1174, Roanoke, Virginia 24006 Building Speciall s Inc. General Contractors November 1, 1994 Mayor David A. Bowers City of Roanoke 215 Church Ave., S. W.Room 452 Roanoke, Virginia 24011-1594 Dear David, Thank you for your letter of October 24. I, too, am sorry that you were unable to attend the greenways seminar at the Transportation Museum. Those who attended were excited about such a system for the Roanoke Valley. The speakers were excellent and focused on many areas that need to be addressed in getting a greenway system started. I have enclosed a copy of the speakers' biographies, as well as other literature that was given to those in attendance. I would be very pleased to present a briefing to the Roanoke City Council. Please let me know Council meeting schedules and I will get back with you to let you know when this can be coordinated. Sincerely, ROBERT H. FETZER President Enc. RHF/bsm 120 Day Ave., S.W. P. O. Box 1 t 74 Roanoke, Virginia 24006 (703) 982-8200 (Fax) 982-8500 THE ROANOKE GREENWAY SYSTEM CITY COUNCIL OF ROANOKE, VIRGINIA BOB FETZER, NARRATOR Valley Beautiful Foundation Hill Studio, P.C. November 28, 1994 * indicates a slide CAPITALS = tire slide Part One: Introduction, "We have what it takes" and Examples ****WHAT IS A GREENWAY? Greenways are corridors of protected open space managed for conservation, recreation and educational purposes. They usually follow natural corridors such as rivers, floodplains, valleys and ridgetops or manmade corridors such as abandoned railroads, utility lines and roads. They link natural reserves, cultural features and historic sites with towns and cities. Greenways have caught on in many areas because they are a cost-effective way to attract business and to improve greatly the quality of life of a region. They are cost-effective because they are established along corridors which already exist: rivers, floodplains, abandoned milwad lines and utility lines. ***RIVER: The New River Trail is a trail which has been established for hikers, bicyclists and horse back riders along a former Norfolk Southern Railroad line which follows the New River. II. *** **** RAIl.ROAD: In Lee County in southwest Virginia, Hill Studio is designing thc Wildenmess Road Trail along an abandoned milwad line with funds fwm a $92,000 ISTEA (Intermodal Surface Transportation Efficiency Act) grant. The trail will connect Cumberland Gap National Park and the Town of Cumberland Gap to Lee County and already existing trails. **** UTILITY LINE: The City of Marion is planning a trail along a new sewer line which will connect Marion with Hungry Mother State Park with funds from yet another ISTEA grant of $115,000. ROANOKE -- HOME TO FAMOUS GREENWAYS: APPALACHIAN TRAIL AND THE BLUERIDGE PARKWAY. Right here in Roanoke, we are blessed with two of the most famous, historic greenways. However, these two resources bypass our city; we need to make direct links to them. ***THE ROANOKE. CITY GREENWAY IS THE MISSING LINK - The Roanoke Greenway system will connect the Appalachian Trail, the Blue Ridge Parkway, and the mountains to the City of Roanoke. IH. ** ROANOKE -- THE TRANSPORTATION CITY. Roanoke has a history of transportation. It was a major stopping point on the Wilderness Road. And it was and still is today a major railroad hub. The City has already recognized this important aspect of Roanoke's history and current identity with the development of the Transportation Museum and the proposed Rail Walk from the Market to the Museum. Today's needs demand more of the Transportation City. We need to provide the citizens and visitors of Roanoke with a transportation link to meet the recreational, economic, and environmental needs ora city the size of Roanoke. IV. * GREENWAYS IN OTHER CITIES -- Cities comparable in size to Roanoke, Roanoke's competitors -- Raleigh-Durham, Knoxville, Chattanooga -- have all established greenway systems. If we are to remain competitive, it is paramount that we establish such a system. ****Raleigh-Durham is a pioneer in the development of greenways. Their system has become One of the most extensive greenway systems in America. **Knoxville's regional greenway system evolved out of cooperation between Mayor Victor Ash and the Knox County Administrator. ***Chattanooga's greenways system was developed over twenty years ago to breathe life into an abandoned the downtown area. Today the stretch along the Tennessee River to Downtown is a major hub of activity. ****San Antonio: Though not in our region, the San Antonio River Walk is a prime example of how a greenway can enliven a City by promoting substantial economic growth, tourism and by improving tremendously the City's quality of life. ***Our greenway system can be more substantial because Roanoke already has extraordinary scenic resources which are the ingredients of a successful greenway sytem. We have Mill Mountain Park, the Roanoke River, the Blue Ridge Parkway and the Appalachian Trail. V. * REGIONAL GREENWAYS: LYNCHBURG, DANVILLE, BEDFORD, MARION, GALAX Though we are the largest and most cosmopolitan city in Southwest Virginia, we are lagging behind other cities and towns in our region in terms ora Greenway system. Lynchburg, Danville, Bedford, Marion and Lee County have all received ISTEA grants for the creation ofgreenway trails. Greenways are in the planning and development stages all over our region. For example, The Lee County Wildemess Road Trail is in the schematic design stage. These slides show some of the issues such as trail access, trail structures and signage that are currently being designed. VI. * GREENWAY POSITIVE IMPACT -- CULTURAL, ECONOMIC, E~ONMENTAL, EDUCATIONAL **Three of the City's major economic development goals: to attract high-end housing; to promote tourism; and to draw new businesses, can be achieved through the development of a greenway system. **A greenway system has the potential to impact the city in a wide variety of ways: by increasing the economic potential of the City; by becoming a major recreational and educational amenity; by helping to manage storm water; and by preserving wildlife and plant habitats. Part Two: Where do we go from here? * STEP ONE, THE MASTERPLAN. The City has already comissioned numerous studies related to a greenways system. Many proposals have been completed. In fact, a greenways' system for Roanoke has already been planned at least five times beginning in 1908. We need to consult these plans. *The Nolan Plan -- 1908 *The City Parks' Plan by Paul Friedburg -- 1970's *Fifth Planning District Committee Greenway Study *Roanoke City Planning Commission Study -- 1985 *Roanoke River Foundation (Parent of Explore Park) Greenway Study by Jones and Jones -- 1987 Recently, in the paper and amongst groups of private citizens, a Greenways sytem has resurfaced as a vitally important proposition for Roanoke. II. **STEP TWO -- MASTERPLAN UPDATE: "THE STAR PLAN", LONG-RANGE PLAN, IMPLEMENTATION MEASURES There are numerous stretches of the Roanoke Greenway which are ready to happen: * Wasena Park can be upgraded to become the hub from which stretches of greenway eminate. These stretches include: * The old road from Roanoke Memorial to Mill Mountain Zoo and Park. The stretch from Roanoke Memorial to Community Hospital ** The stretch from Community Hospital to Hotel Roanoke The stretch along the river where proposed sewer line interceptors will mn Stretches along streams and creeks to make links between parks, sporting facilities and neighborhoods, thereby establishing an interconnecting web of green space tying Roanoke's neighborhoods together and ensuring that they remain vital. Step Three encompasses the expansion of the system throughout the region. The greenway can eventually extend to Vinton, Salem, Montgomery County, Explore Park in Roanoke County, Smith Mountain Lake, Virginia Tech and the New River Valley. *IMPLEMENTATION MEASURES An ilaformal GreenWays Committee already exists and has met several times. We are requesting the Mayor to appoint a Greenways Commission who can lead the City and the region in updating and solidifying the Greenway Masterplan. Once the Masterplan Vision Document is in place, the Commission will work with utility companies, businesses and other land owners to begin implementation. It will be critical to assign grant writers to this project in order to achieve the necessary grants from sources such as ISTEA (Intermodal Surface Transportation Efficiency Act) to fund the design and implementation of the Greenways project. III. CONCLUSION: The scenic beauty and accessible location of the Roanoke Valley are our most valuable and marketable assets. We need to capitalize on these assets. The Greenways Project is an excellent way to cost-effectively turn Roanoke into a competitive drawing card for businesses and new residents. The time is now to make use of our resources, to tie them together and develop the region's premiere Greenways system. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #60-236-467 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Mr. Harris:' I am enclosing copy of Ordinance No. 32258-112894 amending and reordaining certain sections of the 1994-95 School Fund Appropriations, providing for appropriation to the following school grant accounts: $23,043.00 - Chapter I Program Assistance, $8,314.00 - 1994-95 Perkins Act Program, $13,500.00 - Volunteer Literacy Program, $39,100.00 - Homeless Assistance Program, and $5,264.00 - 1994-95 Early Intervention Program. Ordinance No. 32258-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Parker, City Clerk MFP: sm Enc. pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROl%NOKEv VIRGINIA The 28th day of November, 1994. No. 32258-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED Roanoke that certain sections Appropriations, be, to read as follows, by the Council of the City of of the 1994-95 School Fund and the same are hereby, amended and reordained in part: &DDroDriations Education $102,868,349 Early Intervention Program 94-95 (1) ............. 5,264 Homeless Assistance Program 94-95 (2-12) ......... 39,100 Volunteer Literacy Program 94-95 (13) ............ 13,500 Perkins Act Funds 94-95 (14) ..................... 8,314 Chapter I Program Assistance (15-16) ............. 23,043 Instruction (17) ................................. 54,445,115 Other Uses of Funds (18) ......................... 2,000,792 Rev~ue Education Early Intervention Program 94-95 (19) ............ Homeless Assistance Program 94-95 (20-21) ........ Volunteer Literacy Program 94-95 (22) ............ Perkins Act Funds 94-95 (23) ..................... Chapter I Program Assistance (24) ................ 100,698,641 5,264 39,100 13,500 8,314 23,043 1) Contracted Services 2) Liaison/Tutor 3) Shelter Tutors 4) Social Security 5) State Retirement (030-060-6525-6553-0381) (030-060-6928-6000-0121) (030-060-6928-6000-0141) (030-060-6928-6000-0201) (030-060-6928-6000-0202) 5,264 19,355 6,000 1,939 2,166 6) Health Insurance (030-060-6928-6000-0204) $ 2,606 7) Group Life Insurance (030-060-6928-6000-0205) 34 8) Telephone Service (030-060-6928-6000-0523) 380 9) Staff Travel (030-060-6928-6000-0554) 3,500 10) Student Travel (030-060-6928-6000-0583) 1,620 11) Administrative Supplies (030-060-6928-6000-0601) 500 12) Instructional Supplies (030-060-6928-6000-0121) 1,000 13) Contracted Services (030-060-6775-6551-0313) 13,500 14) Homemaking Equipment (030-060-6769-6139-0821) 8,314 15) Instructional Materials (030-060-6146-6000-0614) 15,043 16) Parent Involvement (030-060-6146-6000-0585) 8,000 17) Tuition - In State (030-060-6001-6229-0382) (6,100) 18) Transfer to MY Fund (030-060-6007-6999-0911) 6,100 19) Federal Grant Receipts (030-060-6525-1102) 5,264 20) Local Match (030-060-6928-1101) 6,100 21) Federal Grant Receipts (030-060-6928-1102) 33,000 22) Federal Grant Receipts (030-060-6775-1102) 13,500 23) Federal Grant Receipts (030-060-6769-1102) 8,314 24) Federal Grant Receipts (030-060-6146-1102) 23,043 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF' FINANCE CI'I"Y OF' ROANOKE, VA. ~. i i : November 28, 1994 TO= FROM= SUBJECT= Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for five grants in the School Fund. These grants are funded with federal and state funds. In addition to these funding sources, the Homeless Assistance Program grant requires a local match of $6,100. Funding for the local match is available in the following account: Tuition In-State (030-060-6001-6229-0382) $ 6,100 I recommend that you concur with this request of the School Board. JDG:vkb ,~~[~ C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day /,-Roanoke City School Board Marsha W. Ellison Finn D. Pincus Clubert G. Poff P.O. Box13145, Roanoke, Virginia 24031 · 703-981-238t · Fax: 703-981-2951 John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board '94 ..m_¥ ! 0 P ? RECEIVED ~ ~NAN~.~ ?EPARTMENT November 9, 1994 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its November 8, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6146 - $23,043.00 for the Chapter I Program Assistance to provide funds to meet the special education needs of educationally deprived children at four targeted Chapter I schools. The program will be reimbursed one hundred percent by federal funds. Grant No. 6769 - $8,314.00 for the 1994-95 Perkins Act Program to provide funds for vocational instructors and equipment. The program will be reimbursed one hundred percent by federal funds. Grant No. 6775 - $13,500.00 for the Volunteer Literacy Program for 1994-95 to provide pass-through funds to be sent to the support of the Roanoke Volunteer Literacy Program. The program will be funded by federal funds. Grant No. 6928 - $39,100.00 for the Homeless Assistance Program to provide instructional services to homeless students. The program will be reimbursed by federal funds in the amount of $33,000.00 with a local match of $6,100.00. Grant No. 6525 - $5,264.00 for the 1994-95 Early Intervention Program to provide sensory integration training for special education staff and sensory integration services for identified two-year olds. The program will be reimbursed one hundred percent by federal funds. Excellence in Education Members of Council Page 2 November 9, 1994 The Board appreciates the approval of these requests. Sincerely, June S. Nolley, CPS Clerk of the Board re CCi Rev. C. Nelson Harris Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilbum C. Dibling . James D. Grisso s. Ila Farriss (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chapter I Program Assistance t24-94-4-PI 6146 030-060-6146-6000-0614 030-060-6146-6000-0585 Appropriation Unit XIW Instructional Materials Parent Involvement 15,043 65.3% 8,000 34.7% 23,043 100.0% 23,043 030-060-6146-1102 Federal Grant Receipts The Chapter I Program Assistance funds are provided to meet the special education needs of educationally depdved children at four targeted Chapter I Schools. The program expenditures will be reimbursed one hundred percent by federal funds. The program will end September 30, 1995. November 8, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Perkins Act Funds 94-95 6769 030-060-6769-6139-0821 Appropriation Unit X7X Homemaking Equipment $ 8,314 030-060-6769-1102 Federal Grant Receipts $ 8,314 The 1994-95 Perkins Act program will provide funds for vocational instructors and equipment. One hundred percent of expenditures will be reimbursed by federal funds. The above appropriation represents additional funds made available for the program. The program will end June 30, 1995. November 8, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Volunteer Lite~a7C7YsProgram 94-95 030-060-6775-6551-0313 Appropriation Unit X7X Contracted Services 13,500 13,500 030-060-6775-1102 Federal Grant Receipts The Volunteer Literacy Program for 1994-95 will provide pass-through funds to be sent to the support of the Roanoke Volunteer Literacy Program. Federal funds will be provided for remittance to the program. The program will end September 30, 1995. November 8, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Homeless Assistance Program t994-95 6928 030-060-6928-6000-0121 030-060-6928-6000-0141 030-060-6928-6000-0201 030-060-6928-6000-0202 030-060-6928-6000-0204 030-060-6928-6000-0205 030-060-6928-6000-0523 030-060-6928-6000-0554 030-060-6928-6000-0583 030-060-6928-6000-0601 030-060-6928-6000-0121 Appropriation Unit X9L 030-060-6928-1101 030-060-6928-1102 Liaison/Tutor Shelter Tutors Social Security State Retirement Health Insurance Group Life Insurance Telephone Service Staff Travel Student Travel Administrative Supplies Instructional Supplies Local Match Federal Grant Receipts 19,355 49.5% 6,000 15.3% 1,939 4.9% 2,166 5.5% 2,606 6.7% 34 0.1% 380 1.0% 3,500 9.0% 1,620 4.1% 500 1.3% 1,000 2.6% $ 39,100 100.0% $ 6,100 15.6% 33,000 84.4% $ 39,100 100.0% The Homeless Assistance Program will provide instructional services to homeless students. Local match in the amount of $6,100 will be provided from account number 030-060-6001-6229-0382. The program will be reimbursed in the amount of $33,000 by federal funds and will end September 30, 1995. November 8, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Early Intervention Program 6525 030-060-6525-6553-0381 Appropriation Unit X50 Contracted Services $ 5,264 030-060-6525-1102 Federal Grant Receipts $ 5,264 The 1994-95 Early Intervention Program will provide sensory integration training for special education staff and sensory integration services for identified two year olds. One hundred percent of expenditures will be reimbursed by federal funds. The program will end June 30, 1995. November 8, 1994 x-Roanoke C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day Marsha W. Ellison Finn D. Pincus Clubert G. Poff John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board City School Board P.O. Box13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-2951 November 9, 1994 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its November 8, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6146 - $23,043.00 for the Chapter I Program Assistance to provide funds to meet the special education needs of educationally deprived children at four targeted Chapter I schools. The program will be reimbursed one hundred percent by federal funds. Grant No. 6769 - $8,314.00 for the 1994-95 Perkins Act Program to provide funds for vocational instructors and equipment. The program will be reimbursed one hundred percent by federal funds. Grant No. 6775 - $13,500.00 for the Volunteer Literacy Program for 1994-95 to provide pass-through funds to be sent to the support of the Roanoke Volunteer Literacy Program. The program will be funded by federal funds. Grant No. 6928 - $39,100.00 for the Homeless Assistance Program to provide instructional services to homeless students. The program will be reimbursed by federal funds in the amount of $33,000.00 with a local match of $6,100.00. Grant No. 6525 - $5,264.00 for the 1994-95 Early Intervention Program to provide sensory integration training for special education staff and sensory integration services for identified two-year olds. The program will be reimbursed one hundred percent by federal funds. Excellence in Education Members of Council Page 2 November 9, 1994 The Board appreciates the approval of these requests. Sincerely, June S. Nolley, CPS Clerk of the Board Fe CCi Rev. C. Nelson Harris Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilbum C. Dibling Mr. James D. Grisso Mrs. Ila Farriss (with accounting details) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 28th day of November, 1994. No. 32260-112894. A RESOLUTION accepting funding fi.om the Commonwealth of Virginia Department of Education for an education program in the City jail and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia Department of Education of additional funding for the education program in the Roanoke City Jail in the amount of $8,903.00, as more particularly described in the report of the City Manager, dated November 28, 1994, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager or the Assistant City Manager is hereby authorized to execute, on behalf of the City, any documentation required in connection with the acceptance of such funds, in form approved by the City Attorney, and to furnish such additional information as may be required by the Commonwealth of Virginia Department of Education. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF RO~OKE, VIRGINIA The 28th day of November, 1994. No. 32259-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Grant Fund ADDroDriations Public Safety Adult Basic Education FY95 (1-2) .................. Revenue Public Safety Adult Basic Education FY95 (3-4) .................. General Fun~ Appropriations Public Safety Jail (5) .......................................... Nondepartmental Transfers to Other Funds (6) ...................... $ 1,713,915 28,226 1,713,915 28,226 $ 32,330,591 5,108,688 48,684,121 47,597,346 1) Temporary Employee Wages 2) FICA 3) State Funds 4) Local Funds 5) Regular Employee Salaries 6) Transfer to Grant Fund (035-024-5006-1004) (035-024-5006-1120) (035-035-1234-7173) (035-035-1234-7174) (001-024-3310-1002) (001-004-9310-9535) 9,189 704 8,903 990 (990) 990 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 28, 1994 Council Repg~t 1~t]~ Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Education Program in the Roanoke City Jail I. Background on the subject in chronological order is as follows: mo Funding for the continuation of the Roanoke City Jail's Adult Basic Education Program for fiscal year 1994-95 was requested by the Roanoke City School Division and approved by the State Department of Education. City Council approved a report on August 22, 1994 requesting acceptance of federal pass-through funding from the State and appropriated the City share: State Department of Education Funding Local Cash Match Total Adult Basic Education Program Funding $16,500 1,833 $18,333 City Council referred the matter of hiring an employee to administer the General Education Development (GED) program for inmates in the Roanoke City Jail and to provide follow-up services after completion of the program to the City Manager and Sheriff.for study, report and recommendation. A report was submitted to City Council on October 10, providing information on the Jail Education Programs and recommending that the City not assume the full cost of educational programs, but fund the local share of federal grants to support the programs. (See Attachment A) Action on the report was deferred for sixty days pending receipt of additional information from the City Manager with regard to the number of individuals who successfully completed the GED Program while incarcerated compared to the recidivism rate of those who did not complete the program. The City Manager was further requested to investigate other available programs for inmates prior to release from the Roanoke City Jail, such as GED classes and Adult Education classes sponsored by the Roanoke City Public School system, as well as programs sponsored by Total Action Against Poverty and Virginia CARES, Inc. II. Current situation is as follows: go SheriffW. Alvin Hudson has provided information to the City Manager with regard to recidivism rates and availability of other programs for inmates. Recidivism Rate for Total Jail Population - Based on the data collected over the past five years, the rate of recidivism for the Roanoke City Jail is 47.8%. (Recidivism rate is determined by the number of offenders committed to the Roanoke City Jail more than once during the past five years.) Recidivism Rate for the 115 offenders who have received their GED is 31.3%. Of the 115 offenders who have received their GED, 40% have not returned to jail and 28.7% are still incarcerated. Availability of Other GED Programs - Currently, limited transitional services are provided to all inmates who have not completed their GED level of education and are released into the community. Inmates are advised by the Jail's part-time teacher how to enroll in Roanoke City Schools' Adult and Continuing Education classes or the TAP community education program. Ten inmates have enrolled in the TAP community education program in the past. Roanoke City School system does not have'a record of the number of inmates that may have enrolled in their classes. Additional Adult Education funding has been requested by the Roanoke City School Division and approved by the State Department of Education for the fiscal year 1994-95 Jail education program. Additional funding in the amount of $8,903 needs to be accepted by City Council and a matching local share of $990 needs to be appropriated. Total additional funding equals $9,893. Total funding for Fiscal Year 1994-95 for the Adult Basic Education Program will equal $28,226 (State Department of Education funding, $25,403 and local matching funding, $2,823). III. Issues in order of importance are as follows: Continuation of a staffed educational program in the Roanoke City Jail Funding Impact on Future Service Delivery IV. Alternatives in order of feasibility are as follows: City Council accept the additional funding in the amount of $8,903 from the State Department of Education and appropriate that amount and the local match amount of $990 to accounts established in the Grant Fund for this program. Continuation of a staffed educational program in the Roanoke City Jail to meet the educational needs of the inmates would be accomplished. Transitional services provided to inmates would improve since greater stafftime would be available to both register inmates into the Roanoke City School GED program before they are released from jail and to provide follow-up services at~er completion of the GED program. Funding in the amount of $9,893 would be provided with the receipt of $8,903 in State Department of Education funding and with a local cash match of $990. This additional funding, combined with funding already appropriated, will provide for a full-time (40 hours per week), twelve month, temporary teaching position. Impact on future service delivery would depend on the continuation of federal pass-through funding from the State Department of Education and on the amount of local dollars available for the program. The issue of a full-time teaching position can be studied during the Fiscal Year 1995-96 budget study process. City Council reject the additional funding in the amount of $8,903 from the State Department of Education. Continuation of a staffed educational program in the Roanoke City Jail to meet the educational needs of the inmates would be based upon available funding and the availability of volunteers to assist in the program. Funding in the amount of $8,903 from the State Department of Education would be lost by the City of Roanoke. Impact on future service delivery would most likely occur in future years since additional State Department of Education funding for this fiscal year was rejected. Recommendation is as follows: City Council concur in alternative "A" and accept the additional funding in the amount of $8,903 from the State Department of Education and appropriate that amount and the local match amount of $990 to accounts established in the Grant Fund for this program. Increase the revenue estimate in the Grant Fund by the amount of $8,903 in State Department of Education funding and $990 in local cash matching funding to be transferred from the Roanoke City Jail account 001-024-3310-1002. Appropriate $9,893 in accounts established in the Grant Fund for the Jail education program: Temporary Wages - $9,189 and FICA - $704. City Attorney City Clerk City Sheriff Director of Finance Manager, OMB Respectfully Submitted, W. Robert Herbert City Manager Attachment A Office of the City Manager October 10, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Education Pro,ram in the Roanoke City .rail Dear Mayor Bowers and Members of Council: At the August 22, 1994 meeting of City Council, the matter of hiring an employee to administer the General Educational Development (GED) Program to inmates in the Roanoke City~ .rail and to provide follow-up services aRer completion of the program was referred to the City ~. Manager and the Sheriff'for study, report and recommendation. This letter is in response to your! request. The Roanoke City Jail presently has two educational programs, althou~.h one serves a very_ limited inmate po_ouiation due to ~trict eligibility requirements im_o0segl by the ~tate. These programs are the Special Education Program and the Adult Basic Education Program. S_~ecial Education Program: The Special Education Program is a mandated program offered to inmates under the age of 18 desiring education services. It is also available for inmates between the ages of ! 8 and 22 with documented learning or mental disabilities. The goal of this program is to provide an educational program to the eligible inmates so that they may obtain a GED level of education. Since 75% of the Roanoke City Jail in, nates are over the aFe of 22. th_is proRram covers a ver~_.r small percentag_e ofthe_iall _oop.n!ation, During the past fiscal year, approximately 49 inmates were involved in this program. For fiscal years 1992, 1993 and 1994, the Special Education Program for the Roanoke City Jail was funded as pa.vt ora pilot project approved by the 1992 G-enerai Assembly. For the current fiscal year, however, state grant funds are no longer available. The Roanoke City Schools have agreed to provide 0.6 FTE of a nine-month teaching position to continue this program. The remaining 0.4 FTE of this position is being funded through the operating budgetin the Jail. The total salary and fringe benefits cost for the current teacher at the .rail is $49,702. The School share of this position is $29,821, leaving a City share of $19,881. Room 364 Mumc~pal Building 215 Church Avenue. S W Roanol(e. Virglma 24011-t591 {703) 981-2333 Adult Basic-Education Program: In 1987 Governor Baliles initiated a Literacy Program for inmates incarcerated in the Virginia Department of Corrections. This program was intended to reduce recidivism among inmates by encouraging inmates of any age to obtain a GED level of education and thereby increase their abilities to obtain jobs once released from custody. Since fiscal year 1989 federal pass-through grant funds have been made available to local jails to provide educational programs for inmates. The Roanoke City Jail has received these grant funds for the past six fiscal years to employ a part-time teacher necessary to provide the adult basic education program. While not mandated, this program has proven to be extremely valuable to inmates in the Roanoke City Jail. A total of 806 inmates have been em'oiled in the educational program since fiscal year 1989. A total of 320 inmates have completed the educational program while incarcerated in the Roanoke City Jail. Of these inmates, 110 inmates were tested by the State Department of Education and received their GED certificates while still incarcerated in the Roanoke City Jail and 2 more inmates have been tested and are waitin~ for the results. At present, there are 59 inmates em'oiled in this program, with 25 inmates on a waiting list for admission. This part-time program is funded at $18,333 for the current fiscal year. The program cost will not exceed $16,500 fi.om the State Department of Education plus a $1,833 local cash match. In addition, funding in the amount of $10,846.60 has been requested fi.om the State Department of Education to operate a 12 month fuil=time program for fiscal year 1995. The Shehffbelieves he has a good chance of receiving these additional funds as he did during fiscal year 1994. On September 26, 1994, SheriifHudson received verbal notification that an additional grant in the amount of $8,300 was approved. He is awaitin8 written confirmation. The cost to employ a full-time teacher to stall'the Roanoke City Jail's Adult Education Program for 12 months per year would be $36,715.23. This cost would include a base salary of $28,225.60 and $8,489.63 in fi'inge benefits. Department of Education funding now covers $16,500 of this and an additional $10,846.60 in federal pass-through funds has been applied for, as mentioned above. When considerin~ federal grant funds available now, the actual cost to the City of Roanoke to fund this teacher's position full-time for 12 months a year durin8 the current fiscal year would be at maximum 520,215.23 or, if additional federal grant funds are obtained as~ requested for this year, a minimum of $9,368.63 to $11,915.23. The Sheriff should receive written confirmation by mid-October of this year stating the amount of additional federal grant funds that will be provided for this program. Budgeta~ Issues: The actual cost of the operation of the Roanoke City .Tail and the provision of courtroom security for fiscal year 1994 was $4,855,278. State and federal revenues covered $4,167,920 of the expenditures, leaving a local share of $687,358. In the upcoming fiscal year (1996) additional expenditures will occur. With the opening of the .Tail expected to be in December, 1995, fitly-one additional personnel will be employed during fiscal year 1996. Until the expanded facility is approved by the State and opened for inmates, costs for training and employment of the personnel will most likely not be reimbursed by the State Compensation Board. It is, however, essential that these personnel be well trained in advance of the facility's opening and we are committed to funding this local-only cost. Besides additional personal services costs, other operating costs such as utilities will increase in fiscal year 1996. At this point, we estimate the expanded facility will require in excess of $438,000 annually in additional local operating funds. These costs may, however, be offset through additional funding sources genera_ted by the Sheriffs office. Conclusion: The additional costs in the Roanoke City Sail are among many human service needs the , City is facing. In the past few years, costs in the areas of social services and youth programs hav~ risen and we expect them to continue to do so. In the near future, work will begin on the , expansion of the Juvenile Detention Home. As with the Jail, operating costs will increase for the: Detention Home as well. As I have explained, there are many competing needs throughout the City, with limited local funding available. I am certainly supportive of providing our local match for these much-needed jail education programs. However, I do not believe we should send the message to federal and state agencies that we are willing to cover the entire costs of the education programs. When we receive word of approval for the additional federal education funds, then I will bring back to you a report accepting the grant and appropriating our local share. I will be happy to discuss this matter with you at your convenience. Sincerely, city ',anager CC: Diane S. Akers, Budget Administrator Wiibum Dibling, City Attorney James D. Grisso, Director of Finance W. Alvin Hudson, City Sheriff George C. Snead, Director of Public Safety MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #178-200-207-236 Neva J. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Resolution No. 32262-112894 authorizing the appropriate City officials to enter into an amendment to the Community Development Block Grant Subrecipient Agreement dated September 23, 1994, between the City and the City of Roanoke Redevelopment and Housing Authority, upon certain terms and conditions. Resolution No. 32262-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of Novmeber, 1994. No. 32262-112894. A RESOLUTION authorizing the appropriate City officials to enter into an amendment to the Community Development Block Grant Subrecipient Agreement between the City and the City of Roanoke Redevelopment and Housing Authority, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, in form approved by the City Attorney, an amendment to the Community Development Block Grant Subrecipient Agreement dated September 23, 1994, between the City and the City of Roanoke Redevelopment and Housing Authority, as more particularly set forth in the report to this Council dated November 28, 1994. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 28th day of Novmeber, 1994. No. 32261-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: appropriations Community Development Block Grant 94-95 RRHAAdministration (1-2) ........................ $ 2,858,100 379,700 1) Economic Development Investment Support 2) Gainsboro Enhancement II Support (035-094-9410-5031) $ (035-094-9410-5008) (6,143) 6,143 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 28, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Amendment No. 1 to the Community Development Block Grant (CDBG) Subrecipient Agreement with the Roanoke Redevelopment and Housing Authority (RRHA) I. Background: Ao The RRHA administers a variety of CDBG funded programs including projects associated with Commercial/Industrial Development. City Council approved a contract for services with the RRHA for the administration of these activities in the current fiscal year by Resolution No. 32137-080894. Co The Economic Development Investment Fund is included in the current contract. According to this contract, the RRHA is provided $6,143 for program support costs to administer this $100,000 investment loan program by serving as the vehicle to dispense and to receive payment from business participants. Additionally, the RRHA is to assist the City in marketing this program. De The Gainsboro Enhancement Il project is also included in the current contract and consists of the rehabilitation and sale of two (2) stnlctures previously located at 42 and 56 Wells Avenue, N. E. II. Current Situation: An application to participate in the Economic Development Investment Fund has been received by the City. Be City desires to administer this CDBG economic development program to save valuable time when negotiating loan agreements and to reduce administrative costs associated with the program. Honorable Mayor and Members of City Council Page 2 November 28, 1994 III. Co Do City Attorney has ruled that it is legal for the City to administer the Economic Development Investment Fund. The Gainsboro Enhancement II program is requiring additional RRHA staff support due to the complexity of the project; therefore, program support costs need to be increased. Issues: Ao B. C. D. E. F. Cost to the City Funding Timing Compliance with applicable regulations Legal Issues Economic Development IV. Alternatives Ao Authorize the City Manager to execute Amendment I (Attachment A) to the 1994- 1995 CDBG Subrecipient Agreement with the RRHA which will reduce the contract amount with the RRHA by $100,000 and transfer $6,143 from the program support for the Economic Development Fund Account No. 035-094- 9410-5031 to fund program support activities for the Gainsboro Enhancement II program Account No. 035-094-9410-5008. 1. Cost to the City will not be increased. 2. Funding is available in CDBG accounts listed in Attachment A. o Timing is important since the Economic Investment Fund is ready to be accessed. Honorable Mayor and Members of City Council Page 3 November 28, 1994 o Compliance with applicable regulations is assured through contract review and project monitoring by the city's Office of Grants Compliance. 5. Legal issues including the preparation of the loan instrument will be handled by the City Attorney's office. Economic Development program of the City will be advanced in terms of job creation and investment. Do not authorize the City Manager to execute Amendment 1 (Attachment A) to the 1994-95 CDBG Subrecipient Agreement with the RRHA reducing the contract amount by $100,000 and transferring $6,143 from the program support for the Economic Development Fund Account No. 035-094-9410-5031 to the Gainsboro Enhancement II program support Account No. 035-094-9410-5008. o 4. 5. 6. Cost to the City is not an issue. Funding of the program support for the Gainsboro Enhancement II project may suffer a shortfall. Timing of the projects may be delayed. Compliance with applicable regulations is not an issue. Legal issues will be moot. Economic Development program of the City may be hindered. Recommendation Authorize the City Manager to execute Amendment I (Attachment A) to the 1994- 95 CDBG Subrecipient Agreement with the RRHA which will reduce the contract amount with the Authority by $100,000. Authorize the City Manager to execute the CDBG Amendment I (Attachment A) to the 1994-95 Agreement with the RRHA to transfer $6,143 from the program Honorable Mayor and Members of City Council Page 4 November 28, 1994 and support for the Economic Development Fund Account No. 035-094-9410- 5031 to fund program support activities for the Gainsboro Enhancement II program Account No. 035-094-9410-5008. WRH/EDC/ga Attachments Respectfully submitted, W. Robert Herbert City Manager CC: James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Ms. Neva Smith, Executive Director, Roanoke Redevelopment and Housing Authority Charles A. Harlow, Grants Compliance ATTACHMENT A Amendment No. 1 to 1994-1995 CDBG Contract for Services THIS AMENDMENT, entered into this by and between the CITY OF ROANOKE (Grantee) and the CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (Subgrantee). WHEREAS, the Grantee and the Subgrantee have, by a Contract for Services under the Community Development Block Grant (CDBG) program, dated September 23, 1994, contracted for the provision of certain services by the Subgrantee in relation to the implementation of the City's CDBG program; and WHEREAS, by Ordinance No. adopted City Council has, and by Resolution No. adopted the Commissioners of the City of Roanoke Redevelopment and Housing Authority have authorized the execution of this amendment to the contract dated September 23, 1994, such amendment to provide for the administration and program activity costs of portions of certain housing programs. NOW, THEREFORE, the Grantee and the Subgrantee do mutually agree to amend: Part I, Section B, Subsection 4, to read as follows: e Gainsboro Enhancement II - The Subgrantee shall rehabilitate and resell two (2) structures previously located at 42 and 56 Wells Avenue, N.E. CDBG funds available for this purpose total $162,152. Program delivery costs for this activity shall not exceed $16,143. Total program cost is $178,295. Delete Part 1, Section C, Subsection 3 from the Agreement. The Agreement shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this amendment as of the date first written above. ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk By W. Robert Herbert City Manager Amendment page 2 ATTEST: CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY Neva J. Smith Executive Director Appropriation and Funds Required for this Contract Certified: CDBG Date: Approved as to Form: Approved as to Execution: Approved as to CDBG Eligibility: Fiscal Year 1995 RRHA Contract Amendment No. i Account Numbers CDBG FUNDS ...... Project Admin/Support Total CDBG Funds Quick Response to Emergencies TOTAL QUICK RESPONSE/EMERG 035-094-9410-5076 035-094-9420-5203 -- 35,000 90,000 90,000 35,000 125,000 Quick Response to Elderly TOTAL QUICK RESPONSE/ELDERLY 035-094-9410-5002 035-094-9420-5003 -- 35,000 90,000 90,000 35,000 125,000 Operation Paintbrush TOTAL OPERATION PAINTBRUSH 035-094-9410-5048 035-094-9437-5102 -- 14,888 37,115 37,115 14,888 52,003 Gainsboro Enhancement II TOTAL GAINSBORO ENHANCEMENT 035-092-9220-5009 035-093-9320-5009 035-094-9410-5008 035-094-9420-5009 18,964 73,188 -- 16,143 70,000 162,152 16,143 178,295 Gainsboro Professional Park TOTAL GAINSBORO PROF PARK 035-092-9220-5011 035-092-9230-5011 035-093-9330-5011 035-094-9410-5007 035-094-9420-5011 39,420 15,000 19,404 -- 13,999 41,111 114,935 13,999 128,934 Home Support TOTAL HOME SUPPORT 035-094-9410-5000 155,669 155,669 155,669 Henry Street Improvements TOTAL HENRY STREET 035-093-9337-5151 035-094-9410-5046 035-094-9437-5151 20,949 -- 8,000 79,051 100,000 8,000 108,000 Deanwood Industrial Park TOTAL DEANWOOD 035-094-9410-5001 035-094-9430-5020 -- 12,000 11,804 11,804 12,000 23,804 Shaffers Crossing Phase I TOTAL SHAFFERS CROSSING 035-092-9230-5145 035-094-9410-5047 8,774 -- 8,001 8,774 8,001 16,775 Hotel Roanoke Redevlop TOTAL HOTEL ROANOKE 035-094-9410-5049 -- 6,000 0 6,000 6,000 RRHA General Administration TOTAL RRHA GEN ADMINISTRA 035-094-9410-5035 -- 75,000 0 75,000 75,000 Private Loan Program TOTAL PRIVATE LOAN PROGRAM 035-092-9220-5105 8,274 8,274 8,274 CDBG PROGRAM TOTALS 623,054 379,700 1,002,754 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE 215 Church Avcnue, S.W., Room 456 Roanoke, Virginia 24011-1536 Ielephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #178-236 Neal J. Barber, Director Virginia Department of Housing and Community Development 501 N. Second Street Richmond, Virginia 23219 Dear Mr. Barber: I am enclosing copy of Resolution No. 32263-112894 authorizing the City Manager to complete and submit an application to the Virginia Department of Housing and Community Development for $540,000.00 under the Urban Rehabilitation Program, and authorizing execution and submittal of the requisite documents for acceptance of funding if and when awarded by the Department of Housing and Urban Development. Resolution No. 32263-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Neva J. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike N.W. Roanoke, Virginia 24017 ' ' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32263-112894. A RESOLUTION authorizing the City Manager to complete and submit an application to the Virginia Department of Housing and Community Development (DHCD) for $540,000.00 under the Urban Rehabilitation Program, and authorizing the execution and submittal of the requisite documents for the acceptance of funding if and when awarded by DHCD. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite application with the Virginia Department of Housing and Community Development (DHCD) for $540,000.00, such application to be approved as to form by the City Attorney, and to execute, attest and submit any requisite documents therefore, as more particularly set forth in report to this Council of the City Manager dated November 28, 1994, as are necessary to accept an allocation of funds under such program if and when awarded by DHCD, said documents to be approved as to form by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia November 28, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Application for Funds From Virginia Housing Partnership Fund (VHPF) I. Background: mo Virginia Housing Partnership Fund (VI-IPF) is a fund provided by the Virginia Department of Housing and Community Development (DHCD) for various housing assistance activities. The City has received significant funding from the VHPF over recent years, including a $250,000 allocation for the Rental Rehabilitation Program earlier this year. Urban Rehabilitation Program is a revised program recently announced by DHCD for the following purposes: 1. Rehabilitation of substandard, small rental properties. 2. Rehabilitation of single-family owner-occupied houses. Purchase and rehabilitation of vacant, substandard single-family houses by low-income households. Funds provided under the Urban Rehabilitation Program are 4% interest 15-year loans made by the State from the VHPF to borrowers with incomes not exceeding 60% of the area median income (e.g. $23,460 for a family of four). Eo The City must provide at least 25% of the cost of each project from HOME, CDBG, or other local funds. The Roanoke Redevelopment and Housing Authority will make the necessary arrangements for secured interests. II. Current Situation: City Administration submitted a proposal to DHCD (Attachment) for $540,000 from the Urban Rehabilitation Program, to supplement the prior $250,000 allocation for the Rental Rehab Program (I. B. above), for the following purposes: November 28, 1994 Page 2 Owner-Occupied Rehabilitation - loan/grant combinations for the rehabilitation of Iow-income homeowners' houses, such that the owner's housing costs would not exceed 30% of his/her income. Purchase/Rehabilitation Program - loan combinations for the purchase and rehabilitation of substandard, vacant, single-family buildings by first-time homebuyers. Bo HOME funds are available to match funds requested from DHCD for these program activities in the following accounts: Owner-Occupied Rehabilitation Account #035-052-5302-5235 $150,000 Assistance to First-Time Homebuyers Account #035-052-5301-5231 $ 98,600 Rehabilitation Loan Subsidies Account #035-052-5302-5260 $100,000 Total $348,600 Application submitted to DHCD anticipates using $260,000 ofthi.q $348,600 of HOME funds to match the VHPF allocation. The balance of HOME funds are being reserved for possible assistance to households with incomes in the 60% to 80% of area median income range, which are ineligible for loans from the State. Even so, the projected $260,000 of HOME funds exceed the match requirement for the requested $540,000 of VHPF funds. HUD requires HOME funds to be matched from non-federal sources. The $260,000 projected to match the State funds requires a 12 1/2% non-federal match of $32,500. However, the value of $540,000 of VHPF's low-interest loans will generate approximately $85, - $90,000 of match credits. These credits are more than enough to match the $260,000 of HOME funds allocated and, therefore, will provide excess match for other HOME-funded projects. E. Endorsement of the application by City Council is requested by DHCD. III. Issues: Consistency with policies of the City including the Comprehensive Housing Affordability Strategy (CHAS). November 28, 1994 Page 3 B. Impact on community revitalization. C. Costs to the City. D. Administration of program activities. IV. Alternatives: Authorize the City Manager to complete and submit the application to the Department of Housing and Community Development for $540,000 under the Urban Rehabilitation Program (Attachment), and authorize the City Manager to execute appropriate documents with DHCD, to be approved as to form by the City Attorney, to accept such allocations of funds if and when awarded by DHCD. Consistency with policies of the City, including the CHAS, would be met. Priority II of the CHAS calls for the encouragement and facilitation of new homeownership. Priority IV provides for encouragement and facilitation of repair and maintenance of existing owner-occupied homes. Impact on community revitalization would be positive. It is projected that approximately 37 houses could be renovated through the proposed funding. Activities will be concentrated in existing Conservation Areas, Rehabilitation Districts, and eligible Enterprise Zones. Costs to the City will be nothing in local funds, as the VHPF funds and the allocated HOME funds will match each other. Property tax values and revenues are expected to increase through the rehabilitation activities. Administration of program activities will be performed by the Roanoke Redevelopment and Housing Authority, under separate contract with the City. Do not authorize the City Manager to complete and submit the application to the Department of Housing and Community Development for $540,000 under the Urban Rehabilitation Program Consistency with policies of the City would not be met, due to loss of significant resources to reinforce repair and maintenance of owner- occupied homes and purchase and rehabilitation of homes for homeownership. 2. Impact on community revitaliz~tlon would be negative, as several dozen November 28, 1994 Page 4 houses in need of improvements likely would not be repaired. Costs to the City would be nothing initially. However, loss of loan funds from the Program would make it more difficult for the City to match its HOME allocations. In addition, an opportunity to increase property tax values and revenues would be missed. 4. Administration of program activities would not be an issue. V. Recommendation: Approve Alternative A, thereby authorizing the City Manager to complete and submit the application to the Department of Housing and Community Development for $540,000 under the Urban Rehabilitation Program (Attachment), and authorize the City Manager to execute appropriate documents with DHCD, to be approved as to form by the City Attorney, to accept such allocations of funds if and when awarded by DHCD. WRH:DP:rs Respectfully submitted, W. Robert Herbert City Manager CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Office of Grants Compliance Director of the RRHA VIRGINIA HOUSING PARTNERSHIP FUND URBAN REHABILITATION PROGRAM APPLICATION FY-95 Applicant Organization NAME: ADDRESS' CITY OF ROANOKE, VA 215 CHURCH AVENUE SW, ROOM 170 ROANOKE, VIRGINIA 24011 Federal Identification No. 54-600-1569 Contact Person Phone No. DAN POLLOCK (703)981-1208 Fax No. (703)981-1594 Funds Request · Amount of Loan Funds Requested Local Match Source HOME Amount $ 260,000 $ 540,000 TOTAL PROGRAM BE, I/'3 GET $ 800,000 Page 2 - Application Service Area City/County of Roanoke, VA FIPS Code Provide the following information for your service area: Planning District # State Senate District(s) State House District(s) Congressional District(s) 5th 21 16 and 17 6th I, the undersigned, being duly authorized, have caused this document to be executed in the name of City of Roanoke, VA (applicant organization) on this 14th of ~-~-~,ho,- .... , 1993. · W. Robert Herbert i'i Printed name Signature .~ity Manager Title VIRGINIA HOUSING PARTNERSHIP FI/ND URBAN REHABILITATION PROGRAM PROPOSAL CITY OF ROANOKE, VIRGINIA 1. Project Proposal The City of Roanoke received an allocation of $250,000 from the Virginia Housing Partnership Fund early in 1994 under the Rehabilitation Loan Program for Small Rental Properties. The City matched these funds from the VHPF with an equal amount of its HOME funds. In addition to the improvement of substandard rental units, the City's CHAS also establishes as priorities the improvement of owner-occupied homes, in order to support the ability of those owners to stay in their homes; the purchase and repair of vacant properties for homebuyers; and increasing housing opportunities for special needs populations. The City proposes to use additional VHPF funds available from the Urban Rehabilitation Program to address these issues. Program activities will be highly targeted in existing Conservation Areas, Rehabilitation Districts, and the proposed Enterprise Communities area within the City. Within these areas, special outreach and marketing activities will be conducted in sections of high visibility or other special strategic significance for neighborhood revitalization. For each type of property or resident assisted, the City will match the VHPF funds provided with its HOME funds. Small Rental Properties The design of the existing Rental Rehabilitation Program will remain basically unchanged, with the funding formula being 50% as the VHPF loan, and 50% as a local HOME grant. The City intends to hold the allocation of funds for this category at least to the original $250,000 of VHPF and $250,000 of HOME funds. .Owner-Occupied Homes VHPF loan/HOME grant combinations will be made to repair houses with significant Building Code deficiencies that are either currently occupied by the owners or will be occupied upon repair. The loan/grant formula will be structured such that the HOME grant will be no less than 25% of the repair cost, and may be more such that the homeowner.s housing costs will not exceed 30% of gross income. In some cases, the City's HOME subsidy may be secured by a deferred payment loan, rather than a simple grant. ~acant Houses for Purchase/Rehabilitation Because of the number of vacant houses within the target areas, their effect on occupied units in the vicinity, and the difficulty a buyer has in finding private financing for the purchase of such units to repair, this category of project will receive high priority attention for.the use of the VHPF funds. Unfortunately, such projects also are the most difficult to administer. The City will provide at least 25% of the project cost for each property bought and rehabilitated. However, it is expected that the City's HOME funds may account for a higher ratio in cases where necessary to make a given house affordable to a given buyer, as will be the case with the Owner-Occupied Rehabilitation portion described above. The HOME funds likely will be provided as an amortizing loan or a deferred payment loan, rather than a simple grant, depending on the characteristics and needs of the specific project. The City intends to consider its funds to apply toward rehabilitation only, whenever possible, rather than purchase, because of the simplified requirements of HOME funds for rehabilitation only. In all cases, the City's HOME funds will be subordinated to VHPF funds. All restrictions of the Urban Rehabilitation Program will be observed, e.g. minimum loan amounts, income limits VHPF loan:value ratios, etc. ' 2. ~4arketing and Outreach Strategy For rental reh~]pili~ation prospects, information will be provided specifically to owners and potential buyers of existing rental and vacant multi-unit buildings that have had Building Maintenance Code violations identified. In the month of October, this is being supplemented with a press release and notices to broadcast "bulletin boards". For owner-occupied rehabilitation prospects, the Roanoke Redevelopment and Housing Authority has a sizeable list of owners wishing to have their homes repaired under other qrant programs. Those owners not qualifying for grants alone will-be provided ' information about the program as an option. In addition, targered outreach will be performed in specific high-priority areas where other significant neighborhood development activities are taking place. For p.urchase/rehabilitation prospects, information will be provided to the various homebuyers courses being provided in the area, to real estate sales offices, and to neighborhood organizations, supplemented with press releases and community "bulletin boards" The City also publishes a catalog of vacant houses for sale, which will feature this funding option. In addition, service agencies and advocates for special needs populations will be informed of the funding available and asked to disseminate information to their client groups. Because of the City's interest in providing housing assistance to special needs groups, applications from such families will be processed City-wide from the beginning. 3. Special Aspects A. The proposed project is part of a larger neiqhborhood improvement. Generally, the City has concentrated housing and neighborhood improvement activities in its designated Conservation Areas and Rehabilitation Districts, in which these activities will be focused. The City's application for Enterprise Communities designation also concentrates on these neighborhoods. More specifically, the area includes prominently the Loudon Conservation Area, in which the neighborhood organization has produced new and rehabilitated housing over the last 15 years, and the Gainsboro Conservation/Redevelopment Area, which has received intense planning and development attention over a long period of time, especially the last two years in conjunction generally with the Hotel Roanoke restoration project. B. The project will target blighted properties to the extent feasible, especially in the Loudon and Gainsboro areas. Owners of vacant houses in Gainsboro have already been contacted regarding their interest in selling. Some individual outreach to existing homeowners will be made, especially in Gainsboro. Owners of high visibility rental properties and vacant multi-unit buildings will be notified of the funding opportunity, although preference would be awarded to a new owner of such properties, over a long-time owner of'a building that has deteriorated. C. The project will be undertaken in cooperation with neighborhood organizations, particularly in the Loudon and Gainsboro neighborhoods. However, organizations in all affected neighborhoods will be informed of the funding and encouraged to inform their memberships. 4. Matching Funds Not counting approximately $150,000 remaining budgeted to match the VHPF funds for Rental Rehabilitation on a one-for-one basis, the City has a total of .$348,600 of HOME funds currently appropriated and available to match VHPF allocations for these purposes. Specifically these funds are in the following designated accounts: Assistance to First-Time Buyers Owner-Occupied Rehabilitation Rehabilitation Loan Subsidies $ 98,600 $150,000 $100,000 $348,600 (Attached documentation is print-oUt of HOME accounts highlighting these accounts.) while all of these funds are available to match projects eligible under VHPF ~uidelines at this time, the City reserves the option of using some portion of these budgeted HOME funds to assist owners or buyers in the 60%-80% of median income stratum, without use or involvement of the VHPF. 5. Proposed Production Schedule - 1995 Period Units Total Cost VHPF HOME First Quarter ~ 3 $ 45,000 $ 30,000 $ 15,000 Second Quarter - 9 $205,000 $140,000 $ 65,000 Third Quarter - 15 $365,000 $250,000 $115,000 Fourth Quarter ~ 10 $185,000 $120,000 $ 65,000 Totals 37 $800,000 $540,000 $260,000* *Because of the potential to use budgeted HOME funds for families with incomes above 60% of median income, not all of the available , funds are projected to be used in conjunction with VHPF funds. Of the 37 houses projected to be renovated in 1995, 30 are expected to be owner-occupied, and 7 to be purchase/rehabilitation projects. 6. Adjustments to Previous Small Rental Properties Proposal Since the adjustments made by DHCD apply to funds already allocated under the Rehabilitation of Small Rental Properties pro~ram, the City intends to open up its previous allocation immediately and begin to market and process it for use on owner- occupied properties and, to a lesser extent, purchase/ rehabilitation projects, in addition to repair of rental properties previously eligible. Because of the short time before the end of 1994 however, it is not expected that any projects other than those in hand can be packaged and' closed this year. Existing proposals for rental rehabilitation are expected to be closed and begin construction by the end of 1994 and are not included in the projected schedule for 1995.above. 7. Resolution This issue will be presented for City Council's approval in November, at which time a copy of the resolution will be submitted. ( urbrepro, app) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #165-178-236-488 Florine Thornhill, President Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Thornhill: I am enclosing copy of Resolution No. 32265-112894 authorizing the appropriate City officials to enter into Amendment No. 2 to the agreement between the City and Northwest Neighborhood Environmental Organization, Inc., dated May 23, 1994, relating to the rehabilitation of 813, 814, and 815 Gilmer Avenue, N. W., upon certain terms and conditions. Resolution No. 32265-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, CMC/A/AE City Clerk MFP: sm Enc. Neva J. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32265-112894. A RESOLUTION authorizing the appropriate City officials to enter into Amendment No. 2 to the agreement between the City and Northwest Neighborhood Environmental Organization, Inc., relating to the rehabilitation of 813, 814, and 815 Gilmer Avenue, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the' Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, in form approved by the City Attorney, Amendment No. 2 to the agreement dated May 23, 1994 between the City and Northwest Neighborhood Environmental Organization, Inc., ("NNEO") relating to the rehabilitation by NNEO of 813, 814, and 815 Gilmer Avenue, as more particularly set forth in the report to this Council dated November 28, 1994. ATTEST: City Clerk, IN THE COUNCIL OF THE CITY OF ROANOKE, The 28th day of November, 1994. No. 32264-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Community Development HOME Investment Partnership FY93 (1-2) ........... $ 1,859,000 498,000 1) CHDO'S (035-052-5301-5238) $ (54,734) 2) CHDO - NNEO - Project II (035-052-5301-5270) 54,734 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Offic~ef tl!e!City,-~vlanaget © November 28, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: This is a briefing letter for the report regarding an amendment to the agreement with the Northwest Neighborhood Environmental Organization, Inc. (NNEO) for a project at 813, 814, and 815 Gilmer Avenue, NW. Council co~,~itted $133,650 in HOME funds to this project on May 23, 1994. The original agreement did not provide funds for relocation expenses, or financial assistance to home buyers, and did not fully fund NNEO's operating expenses for the project. The amendment presented now provides additional funds from the City,s HOME program, and requires that the NNEO obtain additional private funds for the balance of the project development cost. In addition, the U.S. Department of Housing and Urban Development has modified the HOME regulations extensively through issuance of five (5) interim rules since the program,s inception. The amendment incorporates these regulatory changes into the agreement with NNEO. The project converts three substandard rental properties into affordable, attractive, owner-occupied homes. Project benefits include increased property values on the renovated homes, and additional home-ownership opportunities for low income families. Furthermore, the NNEO will increase its capacity to carry out other revitalization activities by retaining developer,s fees upon sale of the renovated homes. I trust that this letter will help summarize the issues contained in the report, and thereby allow you to accept my recommendation. Respectfully yours, W. Robert Herbert City Manager WRH/CBCJr Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 Roanoke, Virginia November 28, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear M ambers of Council: Subject: Amendment No. 2 to Agreement with the Northwest Neighborhood Environmental Organization, Inc. (NNEO) Regarding 813, 814, and 815 Gilmer Avenue NW I. Background: ao A minimum of 15% of each year's HOME allocation from the Dept. of Housing and Urban Development (HUD) must. be reserved for project expenses undertaken by "Community Housing Development Organizations, (CHDOs) ($74,700 from 1993 HOME allocation and $90,750 from 1994 HOME allocation). Bo Council approved execution of an Agreement with NNEO, a C~DO, approving Up to $133,650 in HOME fund~ for the purchase, rehabilitation and resale of properties located at 813, 814,and 815 Gilmer Avenue N.W. from the City's 1992 and 1993 HOME allocations by Resolution No. 32009-052394 on May 23, 1994. Amendment No. 1 to Agreement was executed administratively on September 1, 1994. 1993 and 1994 HOME funds used for direct project costs require 12.5% local match. 1992 HOME funds did not require a local match. Do $73,322 in HOME funds of the approved $133,650 are currently appropriated to the project by the agreement with NNEO and Amendment No. 1. $11.841.76 in local match has been documented by the Housing Development Office and approved as to HOME eligibility by the Office of Grants Compliance. This match credit leverages $94,734 in 1993 and/or 1994 funds to be available for eligible projects. II. Current Situation ao Total estimated development COSTS for the NNEO project at 813, 814, and 815 Gilmer Avenue have increased by $56,000. Additional costs include: Relocation assistance to the current tenants of the properties, as required by HUD regulations; November 28, 1994 Page Two Bo 2. Financial assistance to help low-moderate incom~ homebuyers buy the rehabilitated properties. 3. Increased NNEO operating expenses for the project. HOME program regulations have also changed and now provide that the: Period of time that the properties are subject to restrictions on resale ("period of affordability.) has been reduced; and o Homebuyers of the properties are no longer required to be first-time home buyers. Amendment No. 2 tO the agreement with NNEO h~s been developed to accomplish the following: Increase total estimated development costs to $239,650, of which the City will provide $168,056, of which $128,056 will be provided to the NNEO and $40,000 to the RPd{A. The remaining costs of $71,594 will be provided by NNEO, $66,594 in bank financing, and $5,000 in cash. o Decrease HOME funds provided directly to the NNEO from $133,650 to $128,056; Make HOME funds available for relocation assistance to the current tenants of the properties, as required by HUD regulations (estimated to be $40,000). However, these funds are not awarded to the NNEO. Administration of relocation assistance is the responsibility of th~ Roanoke Redevelopment and Housing Authority (RR~IA) as provided in the CDBG contract for services between the City and the RRHA. Funds are available in HOME account #035-052-5302-5261, "Relocation Assistance"; 4 o o Allow the NNEO to retain $6,000 developer,s fee upon the sale of each of the three properties, from the proceeds of the sale; Provide that the NNEO must document evidence of having commitment of $66,594 in bank financing for the balance of the increased project development costs. The NNEO will provide such documentation to the City's Housing Development Office for verification of the bank financing; November 28, 1994 Page Three o Remove requirement that homebuyers to whom houses are sold are first-time homebuyers; Reduce the period of time that resale restriction~ are in place; and III. Issues: Provide for payment of financial assistance to the homebuyers. A. Cost to the City. B. Impact on neighborhood revitalization. C. Administration D. Timing. IV. Alternatives: Authorize City M~nager to execute Amendment No, 2 t,', the agreement with NNEO, such amendment to be in a form acceptable to the City Attorney, thereby accomplishing the elements outlined in Section IIC, above; and transfer $54,734 of HOME funds from account #035-052- 5301-5238, "CHDOs,, to account #035-052-5301-5270, "CHDO-NNEO-813/814/815 Gilmer". Cost to the City will be an additional $34,406 in HOME funds for the entire project, which are currently available for additional project costs. This will bring the City,s total HOME investment to16~~, of which $94,734 of 1993 and/or 1994 HOME funds identified in the amendment as direct project costs require ll~ in "local match,,. However, the City currently has an adequate balance of match to meet this obligation, without additional cost the City. o Impact on neighborhood revitalization will be positive upon the project's completion. Furthermore, NNEO's retention of developer,s fees upon the sale of each of the properties and reimbursement of its administrative expenses will increase its capacity to carry out additional neighborhood revitalization activities. Administration of the project will be modified, as the City will make funds available for relocation assistance to existing tenants of the properties. Relocation assistance will be administered by the November 28, 1994 Page Four RPJ{A as set forth in a current contract for services between the City and the RRHA. Implementation of the development project remains the responsibility of the NNEO. Vo 4 o Timing is such that appropriation of additional funds to the project must occur as soon as possible to provide timely relocation services to existing tenants as required by HUD, and allow properties, rehabilitation for home ownership to proceed. Do not authorize City Manager to execute amendment the Agreement with NNEO, and do not authoriz~ transferring of HOME fundm for the project, Cost to the City would be the loss of the additional tax revenue expected from the increased value of the properties after rehabilitation. o Impact on neighborhood revitalization would be negative, as 3 substandard rental houses in the 800 block of Gilmer Avenue may not be rehabilitated for home ownership. Furthermore, NNEO's capacity to carry out additional neighborhood revitalization activities will not be increased. o Administration of the project will be jeopardized, as project may not proceed without relocation assistance being provided to the existing tenants, as required by HUD. o Timing is such that current residents cannot be relocated without this action, and NNEO may not begin rehabilitation work on the project.. Reco~,~tendation: Adopt Alternative A, thereby authorizing City M~nager to execute Amendment No. 2 to the Agreement with NNEO, such amendment to be in a form acceptable to the City Attorney, thereby accomplishing the elements outlined in Section IIC, above; and ..~ransferring $54.734 of HOME funds from account #035-052-5301-5238, "C~DOs", to account #035-052-5301-5270 "CHDO-NNEO-813/814/815 Gilmer,. ' November 28, 1994 Page Five Respectfully submitted, W. Robert Herbert City Manager Attachment WRH/CBCJr-(813amnd.cr) cc: Assistant City Manager City Attorney Director of Finance Director of Public Works Office of Grants Compliance Roanoke Neighborhood Partnership Coordinator Housing Development Coordinator President, Northwest Neighborhood Environmental Organization Executive Director, RRHA MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 29, 1994 File #20-77-200-326 Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: I am enclosing copy of Resolution No. 32266-112894 concurring in Roanoke City's list of financially-constrained projects and recommended improvements for roadways in the City of Roanoke for further study by the Virginia Department of Transportation, in connection with the Roanoke Valley Area Long-Range Transportation Plan, as set forth in a report of the City Manager under date of November 28, 1994. Resolution No. 32266-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Ava J. Howard, Chief of Transportation Planning, Fifth Planning District Commission, 313 Luck Avenue, S. W., Roanoke, Virginia 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32266-112894. A RESOLUTION concurring in Roanoke City's list of financially- constrained projects and recommended improvements for roadways in the City of Roanoke for further study in connection with the Roanoke Valley Area Long-Range Transportation Plan. WHEREAS, state and local agencies must continually develop long range transportation plans as required by the Federal Highway Act of 1962; WHEREAS, the Virginia Department of Transportation ("VDOT") is updating the existing plan which will be known as the Roanoke Valley Area Long-Range Transportation Plan (1995-2015); WHEREAS, a public information meeting seeking comment on the proposed plan by the Fifth Planning District Commission is scheduled for December 1, 1994; and WHEREAS, the Virginia Department of Transportation is seeking the City's concurrence of this list of financially-constrained projects in connection with this Long-Range Transportation Plan before December 15, 1994. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That this Council concurs in Roanoke City's list of financially-constrained projects and recommended improvements for roadways in the City of Roanoke for further study by the Virginia Department of Transportation, as set out in the Council report dated November 28, 1994, and its attachments. 2. That the City Clerk is directed to forthwith transmit attested copies of this resolution to the Fifth Planning District Planning Commission for the December 1, 1994 public information meeting. ATTEST: City Clerk. November 28, 1994 No. 94-200 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Roanoke Valley Area Long Range Transportation Plan (1995 - 2015) Background: The Roanoke Valley Area Long Range Transportation Plan (1995-2015) will be the primary transportation planning document and basis for all major transportation investments for the next twenty years. The Federal Highway Administration, the Virginia Department of Transportation (VDOT), and local jurisdictions rely on this Long Range Plan to identify the region's priorities for transportation improvements. One of the most significant factors in the selection of a project for implementation is whether or not it is contained in the Long Range Plan. The Long Range Plan addresses all modes of transportation for moving people and goods, including highway, public transit, pedestrian, bicycle, and rail. The Long Range Plan, which can be modified by amendments at any time, will be updated every five years. A list of roadway deficiencies and recommended improvements for the City of Roanoke was endorsed by City Council on December 13, 1993 (Resolution No. 31806- 121393) for further study by VDOT in the development of the Long Range Plan. Citizens have also been involved in the planning process for the Long Range Plan. On May 12, 1994, a public meeting sponsored by the 5th Planning District Commission (5PDC) was held to discuss with citizens their ideas about existing or projected transportation problems and possible solutions before the draft plan was developed. The formation of Citizens' Advisory Committees in May and June also allowed localities, 5PDC staff, and citizens to work together in the early, formative stages of the Long Range Plan. Honorable Mayor and Members of City Council Roanoke Valley Area Long Range Transportation Plan (1995-2015) Page 2 II. Current Situation: ae A financially-constrained list of roadway projects (Attachment A) has now been developed which represents Roanoke City's priorities to be included in the Long Range Plan. This list was developed in accordance with the highest priorities in the Roanoke City Thoroughfare Plan (which had been approved by City Council on January 10, 1994). This financially-constrained list was limited by VDOT's projection that $136,586,000 in urban construction funds will be available to Roanoke City from FY 1994-95 to FY 2014-15 (an average of $6,829,300 per year) to complete ongoing and future roadway projects. Also, potential roadway projects for the Primary System (Attachment B) and the Interstate/National Highway System (Attachment C) have been developed by VDOT for the entire Roanoke Valley. These lists include the widening of the Roy L. Webber Expressway scheduled for 1995, as well as additional improvements to the 1-581/Route 220 corridor between Orange Avenue and Wonju Street that may be needed over the next twenty years. This could include improvements to the 1-581/Elm Avenue interchange. Be The Long Range Plan has been prepared by VDOT and is now in final draft form, which includes the lists from Attachments A, B, and C. A public information meeting to seek public comment on the draft Long Range Plan has been scheduled by the 5PDC for December 1, 1994. This will be publicly advertised and will include notification to numerous organizations and neighborhood groups in Roanoke. The Long Range Plan must then be approved by the Roanoke Valley Area Metropolitan Planning Organization (MPO), which includes officials from Botetourt County, Roanoke City, Roanoke County, Salem City, the Town of Vinton, The Virginia Department of Transportation, the Virginia Department of Rail and Public Transportation, the Federal Highway Administration, and the Federal Transit Administration. The MPO is scheduled to act upon the approval of the Long Range Plan on December 15, 1994. This schedule will enable VDOT to submit the Long Range Plan to the Federal Highway Administration in accordance with their December, 1994 deadline. III. Issues: A. Transportation planninq B. Timing Honorable Mayor and Members of City Council Roanoke Valley Area Long Range Transportation Plan (1995-2015) Page 3 IV. Alternatives ae City Council concur in Roanoke City's financially- constrained list of projects to be included in the Long Range Plan as described in Attachments A, B, and C for input at the December 1, 1994 public information meeting. 1. Transportation planning efforts through the Long Range Plan will be supported. Timing is important. VDOT must submit the approved Long Range Plan to the Federal Highway Administration in December, 1994. City Council not concur in Roanoke City's financially- constrained list of projects as described in Attachments A, B, and C for input at the December 1, 1994 public information meeting. Transportation planninq efforts through the Long Range Plan would not be supported. Timing of input for VDOT submittal to Federal Highway Administration is not met. Recommendation is that City Council concur in Roanoke City's financially-constrained list of projects to be included in the Long Range Plan as described in Attachments A, B, and C for input at the December 1, 1994 public information meeting. Respectfully submitted, W. Robert Herbert City Manager WRH:RKB:srh Attachments copy: City Attorney Director of Finance Director of Public Works Chief, Planning & Community Development Traffic Engineer ROANOKE - URBAN 6 YR PLAN PROJECT .11- RTE Brandon Peters Ck Ext 10th St 10th St 13th/Hollins 2nd/Gains Wells 5th St Ped. Br 101 115 221 221 460 Colonial Hershberger King Wonju Plantation Rd P~antation Rd (Hershberger Rd.) (Plantation Rd.) (Brambleton Ave.) (Brandon Ave.) (Orange Ave.) TERMINI WCL - Edgewood Melrose-Brandon Gilmer- Andrews Andrews-Williamson Dale/Orange Salem-Orange Williamsomlst (UC) Gilmer-Salem (UC) Rte 11T-Cove Liberty-Wingfield SCL-Brandon Brambleton-EIm/Main 11th St-ECL SCL-23rd St Williamson-ECL Gus Nicks-460 Brandon-Colonial Liberty Rd-.3 S Liberty .3 S Liberty-Indiana COST (in thousands) 8,414 25,339 12,512 6,375 12,674 13,590 5,821 3,131 6,533 9,900 2,736 11,798 1,20O 36,645 9,633 4,275 3,128 1,425 1,700 1,376 PREVIOUS FUNDING 2,707 16,355 5,323 200 9,528 3,645 3,001 1,168 Pro}ected Funding FUNDING REQUIRED 5,617 8,984 7,189 6,375 12,474 4,062 2,186 130 5,365 9,9OO 2,736 11,798 1,200 36,645 9,633 4,275 3,128 1,425 1,700 1,376 136,198 136,586 PRIMARY 6 YR PLAN PROJECT JURIS Roan Co Roan Co Botet Co Botet& Roan Roan City Roan Co Roan Co 6otet Co Roan Co Roan City Roan Co RTE 11 115 A220 A220 220 221 221 11 115 220 460 TERMINi .1 mi N 115-1.mi E 115 (UC) Int. IMP @ 601/743 .7 mi S Rt 11-1.3 mi N Roan (Com) 1,3 mi N Roan - Rt 460 (UC) Wa{nut-.3 mi S 419 (6L) ,1 mi S 419-1.9 mi S 419 (Corn) !.9 mi S 419-752 .21 rain Roan-l.2 miW Rt 220 601-1 1/220 Wonju-EIm WCL Salem-N RTE 612 RECOM MENDA'rlONS ## 4L 4L 4L 6L 4L 4/6L 4L 8L 4L COST (in thousands) 4,701 505 7,143 6,478 6,038 14,708. 8,741 11,066 13,082 36,650 6,164 Projected Funding PREVIOUS FUNDING 3,081 6,513 4,818 8,368 80 FUNDING REOUIRED 1,620 505 630 1,660 6,038 6,34O 8,661 11,066 13,082 36,650 6,164 92,416 101,187 Preliminary Recommendation based on need, final design to be determined at time of project initiation. INTERSTATEINHS 6 YR PLAN PROJECT JURIS Borer Co 81 Roan/Salem 81 Roanoke City 581 Salem Salem RTE Apperson Apperson TERMINI 220-Roan Co Botetourt- 11 2 Elm-Orange ECL-Keagy Keagy-Electric COST (in thousands) 21,791 90,242 33,491 1,000 8,438 PREVIOUS FUNDING 6,650 50O Pro)ected Funding FUNDING REQUIRED 105,383 33,491 5O0 8,438 147,812 146,546 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #27-166-178-207-236-450-514 M. D. Sensabaugh, Jr. Vice-President Adams Construction Co., Inc. P. O. Box 12627 Roanoke, Virginia 24027 Dear Mr. Sensabaugh: I am enclosing copy of Ordinance No. 32267-112894 approving the City Manager's issuance of Change Order No. 2 to the City's contract with Adams Construction Co., Inc., in the amount of $6,549.69, in connection with the Deanwood Industrial Park, for a total contract amount, including Change Order No. 2, of $110,267.49. Ordinance No. 32267-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28eh day of November, 1994. No. 32267-112894. AN ORDINANCE approving the City Manager's issuance of Change Order No. 2 to the City's contract with Adams Constru~on Company, Inc., in connection with the Deanwood Industrial Park; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 2 to the City's contract with Adams Construction Company, Inc., in connection with the Deanwood Industrial Park. 2. Such Change Order shall provide for the following changes in the work to be performed: ORIGINAL CONTRACT AMOUNT $ 98,493.75 TOTAL AMOUNT OF CHANGE ORDER NO. 1 5,224.05 CHANGE ORDER NO. 2: Seeding and landscaping $ 6,549.69 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO.2 $110,267.49 ADDITIONAL TIME REQUIRED FOR CHANGE ORDER 27 days 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. November 28, 1994 Report No. 94-201 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 2 DEANWOOD INDUSTRIAL PARK Background on the subject in chronological order is as follows: Acceptance of a bid submitted by Adams Construction Company, Inc., for the Deanwood Industrial Park was made by City Council on April 11, 1994. The project is for grading, paving and providing drainage for approximately 650 feet of Connecticut Avenue just north of Orange Avenue on Hollins Road. It also covers additional paving on Pocahontas Avenue. C. Work was started on the project as of June 6, 1994. Change Order No. 1 for raising the grade on Pocahontas Avenue for $5,224.05 was approved by City Council on October 24, 1994. II. Current Situation is as follows: A. Funds were not available for additional items such as seeding and landscaping at the time contract was awarded. from the contractor, work has commenced. provides for this work. To avoid delay claims Change Order No. 2 Funds are encumbered in the Deanwood Industrial Park project account number 035-093-9330-5051 in the amount of $98,493.75 for this contract. Additional funds in the amount of $12,718.00 were transferred to the project contingency to provide total funding of $111,211.75 for the project. Honorable Mayor and Members of City Council CHANGE ORDER NO. 2 DEANWOOD INDUSTRIAL PARK Page 2 November 28, 1994 The new project contract amount with Change Order No. 2 would be $110,267.49. Original Contract Amount Amount of Change Order No. 1 Amount of Change Order No. 2 New Contract Amount $ 98,493.75 5,224.05 6,549.69 $110,267.49 II1. Issues in order of importance are as follows: A. Funds B. Cost C. Erosion control IV. Alternatives in order of feasibility are as follows: A. Approve Change Order No. 2 to the contract with Adams Construction Company, Inc., in the amount of $6,549.69 and 27 additional calendar days for seeding and landscaping to prevent erosion. 1. Funds are available in the project contingency fund. 2. Cost is reasonable and reflects current market conditions. 3. Erosion control will be provided and site stabilized. Do not approve Chanqe Order No. 2 to the contract with Adams Construction Company, Inc., in the amount of $6,549.69 for seeding and landscaping to prevent erosion. 1. Funds remain available in the project contingency fund. 2. Cost is not an issue. Honorable Mayor and Members of City Council CHANGE ORDER NO. 2 DEANWOOD INDUSTRIAL PARK Page 3 November 28, 1994 3. Erosion control will not be provided and soil material will erode. Recommendation is as follows: City Council concur in alternative "A" and take the following action: A. Approve Alternative "A" thereby authorizing the execution of Change Order No. 2 in the amount of 96,549.69 to the contract with Adams Construction Company, Inc. Respectfully submitted, W. Robert Herbert City Manager WRH/DWD/kh Attachments CC: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Grants Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32268-112894. A RESOLUTION requesting the Commonwealth of Virginia Board of Corrections to reimburse the City of Roanoke twenty-five percent of eligible costs of the City of Roanoke Jail Construction and Enlargement Project. WHEREAS, by Resolution No. 31366-030893, adopted March 8, 1993, City Council requested the Commonwealth of Virginia Board of Corrections to reimburse the City of Roanoke for twenty-five percent of the eligible costs of the City of Roanoke Jail Construction and Enlargement Project; WHEREAS, on October 20, 1993, the Board of Corrections advised the City of its approval of reimbursement to the City of $1,913,940, a figure which represented twenty-five percent of the then estimated construction costs; WHEREAS, property acquisition has now been completed and bids have been received on the project, and the total estimated project cost is $9,423,789, twenty-five percent of which is $2,355,947; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Commonwealth of Virginia Board of Corrections be requested to provide reimbursement to the City of $2,355,947, such amount representing twenty-five percent of the eligible costs of the City of Roanoke Jail Construction and Enlargement Project. ATTEST: City Clerk. November 28, 1994 Report No. 94-204 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: RESOLUTION REQUESTING ADDITIONAL FUNDING FROM COMMONWEALTH OF VIRGINIA FOR JAIL ANNEX Background on the subject in chronological order is as follows: Construction of a Jail Annex and expansion of the Juvenile Detention Home were proposed to City Council on February 3, 1993, as part of a draft Capital Improvement Program. Proiect description for the Jail Annex is the provision of a 160 bed (320 double bunked) Jail Annex addition plus nine (9) special purpose beds (current operating capacity is 236) through the construction of a Jail Annex facility at an estimated cost of $7,000,000. Proiect justification for the Jail Annex is that the Roanoke City Jail is experiencing overcrowding (operating at 236% of operating capacity at times) which is expected to continue based on inmate population forecasts causing health, safety, and welfare concerns. Resolution No. 31366-030893 was approved by City Council on March 8, 1993, approving the Roanoke City Jr, il expansion at an estimated cost of $7,000,000 and requesting the Commonwealth of Virginia Board of Corrections to provide reimbursement to the City for twenty-five percent (25%) of eligible costs of the City of Roanoke Jail construction and enlargement project. Eo The Board of Corrections approved the request and informed the City of Roanoke of reimbursement of $1,913,940 on October 20, 1993, which included additional costs for architectural-engineering fees, property acquisition, etc. Honorable Mayor and Members of City Council RESOLUTION REQUESTING ADDITIONAL FUNDING FROM COMMONWEALTH OF VIRGINIA FOR JAIL ANNEX Page 2 November 28, 1994 II. Current Situation is as follows: Ao Roanoke City Jail Annex construction has now been bid and the City awarded the construction contract to J. M. Turner and Company, Incorporated of Roanoke on September 26, 1994. Property acquisition has also been completed along with other related costs to date as listed below: Actual Costs and Contracts to Date: Building and Land Purchase: Buildings $ 623,700 Land 309,300 Geotechnical and Survey 14,750 Asbestos Study and Removal 18,145 Construction 7,253,089 Construction Contingency (5%) 366,225 Estimated Cost of Items Required to Complete the Project: Telephones 30,000 Built-in Equipment (Owner furnished-Contr, installed) Washer-Dryer (2 each) Metal Detector (2) Computer Equipment Communication Equipment (Man Down) Bid Advertisement Food Carts (2) Loose Furniture Feasibility and Planning Study Architectural/Engineering Fees 17,400 7,000 40,000 52,000 410 7,000 85,000 43,770 556,000 Total Estimated Project Cost $9,423,789 The reimbursement amount based on 25% of total project costs should be $2,355,947. Honorable Mayor and Members of City Council RESOLUTION REQUESTING ADDITIONAL FUNDING FROM COMMONWEALTH OF VIRGINIA FOR JAIL ANNEX Page 3 November 28, 1994 C. The Department of Corrections' (DOC) formula for calculating reimbursement amounts for such projects is shown below: Means Medium Jail Cost (January 1994) Marshall and Swift Multiplier (Roanoke Area) Median Local Cost Inflation to Const. midpoint (1/95 to 6/95 - 8%) Total Square Foot cost 39.00 per sf 0.84 16.76 per sf 9.34 per sf 26.10 per sf Allowable Area (160 inmates @ 400 sf per inmate; DOC does not recognize the 9 special purpose beds) Median Construction Cost Allowable excess (10%) Total Allowable Cost Maximum Allowable Reimbursable - Total Allowable Cost x 0.25 The difference in reimbursement X 64,000.00 sf $8,070,400.00 807,O4O.00 $8,877,440.00 $2,219,360.00 amount~ calculated using total estimated project costs ($2,355,947) and DOC eligible costs ($2,219,360) is $136,587. A request for revision to the reimbursement must be submitted as soon as possible for inclusion in budget requests to the Governor by the Board of Corrections for consideration during the next General Assembly session. These requests must include a resolution from the local governing body endorsing the project and requesting reimbursement. Council action is required to adopt the attached resolution in support of the Jail Annex. Honorable Mayor and Members of City Council RESOLUTION REQUESTING ADDITIONAL FUNDING FROM COMMONWEALTH OF VIRGINIA FOR JAIL ANNEX Page 4 November 28, 1994 III. Issues in order of importance are: A. Resolution for reimbursement B. Time IV. Alternatives in order of feasibility are as follows: Council approve a Resolution requesting funding in the amount of $2,355,947 based on total estimated project costs for the Roanoke City Jail Annex project from the Department of Corrections. Resolution for reimbursement is required by the Virginia Department of Corrections for their consideration before being presented at the next session of the General Assembly for approval. Time of submittal should be as soon as possible to be eligible for consideration by the next General Assembly session. B. Council not approve a Resolution at this time. Resolution would not be sent to the Department of Corrections for their consideration of reimbursement for the total project cost. Time schedule would not be met for the next session of the General Assembly. It would still be possible to submit the Resolution next year, however. Recommendation is as follows: City Council approve the attached Resolution requesting reimbursement in the amount of $2,355,947 for the Jail Annex actual and estimated cost to date at the rate of 25%. Honorable Mayor and Members of City Council RESOLUTION REQUESTING ADDITIONAL FUNDING FROM COMMONWEALTH OF VIRGINIA FOR JAIL ANNEX Page 5 November 28, 1994 Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kh Attachments cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Administration and Public Safety Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator City Sheriff IN THE COUNCIL OF THE CITY OF ROANOKE, The 28th day of November, 1994. No. 32269-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General, Capital, Fleet Management, Nursing Home, Utility Line Services, City Information Systems and Management Services Fund Appropriations, and providing for an emergency. /- WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED Roanoke that certain sections of Fleet Management, Nursing Home, Utility Information Systems and Management Services be, and the same are hereby, amended and follows, in part: by the Council of the City of the 1994-95 General, Capital, Line Services, City Fund Appropriations, reordained to read as General Fund ADDroDriations General Government Management and Budget (1) .......................... City Attorney (2) .................................. Commissioner of Revenue (3) ........................ Judicial Administration General District Court (4) ......................... Circuit Court (5) .................................. Public Safety Jail (6) ........................................... Emergency Medical Services (7-8) ................... Juvenile Detention Home (9-10) ..................... Public Works Communications (11) ................................ Traffic Engineering (12) ........................... Solid Waste Management (13) ........................ Parks Maintenance (14) ............................. 9,582,113 314,652 551,899 795,330 3,879,603 41,812 179,090 32,331,581 5,109,678 1,499,770 817,141 21,001,114 1,927,114 1,292,267 4,504,719 3,495,876 Parks, Recreation and Cultural Recreation (15) .................................... Contributions-Cultural (16) ........................ Non-Departmental Transfers to Other Funds (17-18) ................... Fund Balance Capital Maintenance and Equipment Replacement Program - City Unappropriated (19) ................. Capital Pun~ ADDrODriations Traffic Engineering Traffic Signals-General (20) ....................... Fleet Management Fund Appropriations Capital Outlay Capital Outlay (21) ................................ Retained Earnings Retained Earnings - Unrestricted (22) ............... Nursin~ Home ADDroDriations Operating Expenses Operating Expenses (23) ............................ Capital Outlay Capital Outlay (24) ................................ Retained Earnings Retained Earnings - Unrestricted (25) ............... Utility Line Services ADDroDriation~ Capital Outlay Capital Outlay Retained Retained (26) ................................ Earnings Earnings - Unrestricted (27) ............... $ 4,934,992 1,285,324 1,681,076 48,683,131 47,596,356 1,869,002 1,243,300 684,553 2,405,865 2,405,865 1,424,435 1,662,106 1,662,106 13,780 13,780 6,974 349,110 349,110 1,644,173 City Info~ation Systems Appropriations Capital Outlay Capital Outlay (28) ................................ Revenue Non-operating Other (29) ......................................... Retained Earnings Retained Earnings - Unrestricted (30) ............... Manauement Services Appropriations Capital Outlay Capital Outlay (31) ................................ Retained EarninGs Retained Earnings - Unrestricted (32) .............. Administrative Supplies (001-002-1212-2030) 1) 2) Expendable Equipment < $500 3) Expendable Equipment < $500 4) Other Equipment 5) Other Equipment 6) Maintenance Equipment 7) REMS Capital Equipment 8) Other Equipment 9) Expendable Equipment < $50o 10) Other Equipment 11) Other Equipment 12) Other Equipment (001-003-1220-2035) (001-022-1233-2035) (001-070-2120-9015) (001-072-2110-9015) (001-024-3310-2048) (001-050-3521-3697) (001-050-3521-9015) (001-054-3320-2035) (001-054-3320-9015) (001-050-4130-9015) (001-052-4160-9015) $ 3,000 850 1,750 1,800 3,980 28,500 30,300 14,000 1,745 3,296 11,000 7,000 $ 339,657 339,657 50,000 50,000 1,030,877 70,848 70,848 261,861 13) Other Equipment 14) Other Equipment 15) Expendable Equipment < $500 16) Virginia Western Community College 17) Transfer to Capital Projects Fund 18) Transfer to CIS Fund 19) CMERP-City 20) Appropriated From General Revenue 21) Other Equipment 22) Retained Earnings - (001-052-4210-9015) (001-052-4340-9015) (001-052-7110-2035) (001-002-7220-3710) (001-004-9310-9508) (001-004-9310-9513) (001-3323) (008-052-9560-9003) (017-052-2642-9015) Unrestricted (017-3336) 23) Expendable Equipment < $500 (009-054-5340-2035) 24) Other Equipment (009-054-5342-9015) 25) Retained Earnings - Unrestricted (009-3336) 26) Other Equipment (016-056-2626-9015) 27) Retained Earnings - Unrestricted (016-3336) 28) Other Equipment (013-052-1602-9015) 29) Transfer From General Fund (013-020-1234-1037) 30) Retained Earnings - Unrestricted (013-3336) 31) Other Equipment (015-002-1618-9015) 32) Retained Earnings - Unrestricted (015-3336) 2,000 37,300 6,880 42,469 25,000 50,000 (270,870) 25,000 3,725 ( 3,725) 13,800 13,780 ( 27,580) 22,866 (22,866) 144 , 181 50,000 ( 94,181) 28,500 ( 28,500) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. 94-336 !'Roanoke, Virginia November 28, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Fund Appropriations I. Backqround on the subject in chronological order is: The General Fund Capital Maintenance and Equipment Replacement Program has identified needs for various City departments. operational The items that have been identified are needed for the continued efficient and effective performance of assigned responsibilities. A listing of those identified items that are anticipated to cost less than $15,000, per single item, has been developed. Attachment "A" of this report is that listing. Ail items listed on Attachment "A" will be procured in accordance with the procurement section of the Code of the City of Roanoke. II. Current Situation is: It is necessary for City Council to Appropriate Funds to provide for the purchase of those items listed on Attachment "A". III. Issues in order of importance are: A. Need B. Funding C. Timing IV. Alternatives in order of Feasibility are: City Council Appropriate $447,722.00 to various City department accounts to provide for the appropriate procurement of Capital Maintenance and Equipment Replacement items as listed on Attachment "A" of this report. Fund Appropriations Page 2 We Need for requested items has been justified to allow for effective and efficient continued performance of assigned duties by those departments listed. Funding totalling $447,722.00 is available in General Fund Capital Maintenance and Equipment Replacement Program, Fleet Management Prior Year Retained Earnings, Management Services Prior Year Retained Earnings, Nursing Home Prior Year Retained Earnings, Utility Line Services Prior Year Retained Earnings and City Information Systems Prior Year Retained Earnings. Timing will allow the requested items to be procured in the most efficient fashion. City Council not appropriate $447,722.00 to various accounts. Need for the acquisition of necessary equipment would not be addressed in this alternative. Funding for needed requested equipment would not be expended under this alternative. Timing in the acquisition of needed equipment would not be accomplished in the most expedient manner under this alternative. Recommendation is that City Council concur with Alternative A and appropriate $447,722.00 as follows: $220,870 from General Fund Capital Maintenance and Equipment Replacement Program as follows: $11,000 to Communications Account Number 001- 050-4130-9015 $30,300 to REMS Capital Account Number 001- 050-3521-3697 $14~000 to Emergency Medical Services Account Number 001-050-3521-9015 Fund Appropriations Page 3 $6~880 to Recreation Account Number 001-052- 7110-2035 $37,300 to Parks and Grounds Account Number 001-052-4340-9015 $2~000 to Solid Waste Management Account Number 001-052-4210-9015 $7~000 to Traffic Engineering Account Number 001-052-4160-9015 $25~000 to transfer to Capital Projects Fund Account Number 001-004-9310-9508 and increase the appropriation in Traffic Engineering Account Number 008-052-9560-9003 $1~745 to Juvenile Detention Home Account Number 001-054-3320-2035 10. $3~296 to Juvenile Detention Home Account Number 001-054-3320=9015 11. $3,000 to Office of Management and Budget Account Number 001-002-1212-2030 12. $42,469 to Contributions Account Number 001- 002-7220-3710 13. $850 to City Attorney Account Number 001-003- 1220-2035 14. $1~750 to Commissioner of the Revenue Account Number 001-022-1233-2035 15. $28~500 to Jail Account Number 001-024-3310- 2048 16. $1~800 to General District Court Account Number 001-070-2120-9015 17. $3~980 to Circuit Court Account Number 001- 072-2110-9015 $3~725 from Fleet Manaqement Prior Year Retained Earnings to Fleet Management Account Number 017- 052-2642-9015 Fund Appropriations Page 4 cc: $27~580 from Nursinq Home Prior Year Retained Earninqs as follows: $13~800 to Nursing Home Account Number 009- 054-5340-2035 $13,780 to Nursing Home Account Number 009- 054-5342-9015 De $22,866 from Utility Line Services Prior Year Retained Earnings to Utility Line Services Account Number 016-056-2626-9015 $94,18'1 from City Information Systems Prior Year Retained Earninqs and $50~000 from General Fund Capital Maintenance and Equipment Replacement Program to transfer to City Information Systems 'Fund Account Number 001-004-9310-9513 and increase the approrpriation in City Information Systems Account Number 013-052-1602-9015. Increase the revenue estimate in the City Information Systems Fund by $50,000. $28~500 from Management Services Prior Year Retained Earninqs to Management Services Account Number 015-002-1618-9015 Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance City Clerk Management & Budget Director of Utilities & Operations Director of Public Works Director of Public Safety Director of Human Resources Attachment "A" Communications Radio Units For Public Works Vehicles Elevator phones to comply with ADA $10,000 1,000 Emergency Medical Services Portable CO/2 Monitors Protective Clothing and Equipment City's Contribution to REMS For 50% Funding of an Ambulance 9,000 5,000 30,300 Recreation Department Impact Bases for Baseball/Softball Card Tables and Chairs for Recreation Centers 2,080 4,800 Parks and Grounds Maintenance Mowers with 3-point Hitch Roto Tiller Fertilizer Spreader High Pressure Washer Tractor Landscape Blades with 3-point Hitch Snow Plow Assemblies Cab Enclosure for Uniloader Wrought Iron Fencing for Highland Park Snow Plow for Street Loader 4,400 2,000 1,400 3,000 2,500 12,800 2,500 7,000 1,700 Solid Waste Management Mobile Radios 2,000 Traffic Enqineerinq Vehicle Traffic Counters Mini Projects General Account 7,000 25,000 Attachment "A" Page 2 Juvenile Detention Home Sofa Cushions and Covers Wet/Dry Vacuum Microfilm Reader Office of Management and Budget Office Equipment Virginia Western Community College City's Contribution for Student Activity Center City Attorney Ergonomically Designed Chairs Commissioner of the Revenue Counter Chair Desks Desk Chair Jail Wearing Apparel, Guns and Accessories General District Court Pay Window Voice Amplifiers Electronic Security Door Lock Circuit Court Backsaver Chairs Fleet Management A/C Refrigerant Management Center 1,595 150 3,296 3,000 42,469 850 450 1,200 100 28,500 1,000 800 3,980 3,725 Attachment "A" Page 3 Nursinq Home Stretcher Lift for Whirlpool Hygiene Chair Lift Chest of Drawers Wardrobes Night Stands Ceiling Fans Commercial Dishwasher 4,390 3,590 4,050 3,600 3,900 2,250 5,800 Utility Line Services PC's, Printers and Software Pipe/Cable Locators Office Furniture Drilling Machine with Accessories Pavement Breakers Ferromagnetic Locator Pagers Bed Cover for Pick-Up Truck 7,500 1,800 2,200 2,300 1,950 2,700 3,816 600 City Information Systems Personal Computers, Printers, Software and Emulation Adapters for the following Departments: City Clerk Personnel Management Economic Development Finance Commissioner of the Revenue Fire Police Communications Community Planning & Development Parks and Grounds Maintenance Recreation Libraries Community Education Social Services 144,181 Manaqement Services Copy Machines for 1st Floor, C.I.S. and Engineering 28,500 Total $447,722 ~THE COUNCIL OF THE CITY OF ROANOKE, VIR~N~& ? The 28th day of November, 1994. No. 32270-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Federal Forfeiture Program (1) .................... $ 1,622,665 27,853 Public Safety Federal Forfeiture Program (2) .................... 1,622,665 27,853 1) Investigations and Rewards 2) Federal Forfeiture Program (035-050-3304-2150) $ (035-035-1234-7184) 27,853 27,853 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 28, 1994 · Ci-~ 94-416 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Sharing Federally Forfeited Property I. ~ on the subject in chronological order is as follows: ao Bo Congress amended 21 USC. Sec. 881 el-4. October, 1986, which authorized the transfer of certain federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property. Application for an e_c/uitable share of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney as to the appropriate agency and representative to receive the property and that the transfer is not prohibited by state and local law. Co D° Property (including funds shared with state ~nd local agencies) may be used D/i~ for the purpose stated in the application, i.e., narcotics investigations related to law enforcement. The agency requesting the transfer of property agrees to pay fees and expenses necessary to effect the transfer. II. Current Situation is as follows: ao Police Department receives additional fund~ periodically from the federal government's asset sharing program. o City Council action is required to accept additional funds to be dispersed in accordance with provisions of the program. Honorable Mayor and Members of Council Page 2 III. IV. Co Revenues totalling $27,853.00 have been collected and are available for appropriation in Grant Fund Account 035-035-1234-7184. Issues in order of importance are as follows: A. Need B. Funds Availability Alternatives in order of feasibility are as follows: ao City Council accept additional $27.853.00 funds from U. S. Department of Justice, Forfeited Property Sharing Program and authorize the Director of Finance to establish appropriate accounts so that funds can be expended in accordance with program requirements. Need exists to provide additional funds and equipment to enhance undercover narcotics control investigations. o Fund availability will be controlled by effectiveness of investigations through assets seized and forfeited in Joint investigations with federal agencies. Bo City Council reject assets from Federal Forfeituro Sharing Program and not authorize Director of Finance to establish appropriate accounts for such assets. Need for supplemental funds enabling increased effectiveness of undercover drug enforcement will not be met. o Funds will not be applied for or received from the Federal Forfeiture Sharing Program. Honorable Mayor and Members of Council Page 3 V. Recommendation is as follows: City County approve Alternative "A" to accept assets from the Federal Forfeited Property Sharing Program and: ao Appropriate $~7~ to Grant Fund Account: Investigations and Rewards (035-050-3304-2150) and establish a Grant Fund revenue estimate (035-035- 1234-7184) for $27,853.00. Respectfully Submitted, W. Robert Herbert City Manager WRH:MDH:kt C: City Attorney Director of Finance Director of Administration/Public Safety DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. November 28, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance October Financial Report This financial report covers the first four months of the FY94-95 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE Total General Fund revenues have a positive variance of 4.20% over fiscal year 1994 on a year-to-date basis. Variances in the specific categories of revenue are as follows: General Property Taxes are up 2.41% over this time last year. This category reflects a slight increase in real estate tax revenue after receiving the first half of real estate taxes during October. Other ~,ocal Taxes are up 2.56% over last year. Business license tax revenue shows a large perce'~tage increase (286%) over last year, although the dollar amount of the increase is $92,276. This is the result of an increased level of business license return auditing which the Commissioner of the Revenue has implemented. Cumulative sales tax revenue for collections through October is also up 11% over last year's year to date revenue. Permits, Fees and Licenses are up 8.98% over last year. This is attributable to increased building permit fees based on construction activity. Revenue from Use of Money and Property reflects a large percentage increase. Investment earnings from idle cash are up, and the city is receiving increased rent from the State for space occupied by Social Services in Municipal North, and other rent accruals. Grants-in-Aid Commonwealth is up 6.83% reflecting recordation tax received from the State in FY95, accrual based revenue in FY95 for rental car tax and shared expenses, and a timing difference in the receipt of certain grant revenue. Grants-in-Aid Federal Government reflects a blizzard damage reimbursement in FY94, which accounts for the decrease in revenue for FY95. Charges for Services is up 22.89% due to increased court fee revenue, increased EMS billings on a year to date basis, and accrual based weeds and demolition revenue in the current year. Miscellaneous Revenue reflects a large variation compared to the prior year due to an increased amount of surplus property sold in FY95 as compared to FY94. Honorable Mayor and Members Roanoke City Council November 28, 1994 Page 2 Internal Services revenues are up 47.40% over fiscal year 1994. This increase is due to increased rates for the fiscal year 1995, increased engineering work related to Water Fund projects, and a timing difference in building maintenance billings. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances for the General Fund are up 8.99% over the last fiscal year. Variances in certain categories are explained as follows: General Government expenditures are up 4.06% reflecting increased CIS billings in FY95 and a timing difference in insurance payments in FY95. Judicial Administration expenditures are down 3.16% due to timing differences of expenditures on a year to date basis in the Law Library and General District Court budgets. Public Works expenditures are up 6.20% due to an increase in the City's annual paving contract and the timing of equipment purchases in certain departments such as Communications. Parks Recreation and Cultural expenditures show an increase of 4.95%. This is due to increased subsidies in FY95 for the Convention Bureau and Hotel Roanoke Conference Center Commission. Community Development expenditures are up 16.51% due to a new position transferred to the Department of Planning and Community Development and transfer of existing positions from other departments. Transfers to Debt Service Fund increase reflects principal and/or interest payments on the 1992 and 1994 bond issues. Nondepartmental expenditures show a significant increase in FY95 due to a timing difference of transfers to the Capital Projects Fund. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. JDG/ps Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE OCTOBER 31, 1994 General Contingency: Ord. No. 32165 32173 CMT 0,51 32191 CMT 073 Department Contributions Commonwealth's Attorney Commissioner of Revenue Transfer to Capital Projects Office of Management and Budget Total Contingency Balance Balance July 1, 1994 Purpose Partnership for Urban Virginia Personnel, Furniture and Equipment Furniture - DMV Office Jail Annex Solid Waste Collection Study 366,911 10,000) 13,273) 3,995) 53,589) 2,000) 284t054 Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue Jul 1-Oct 31 Jul 1-Oct 31 Percentage Revenue Estimate 1993-94 1994-95 of Change Estimates Received 19,577,821 $ 20,050,414 2.41% 9,135,352 9,369,139 2.56% 234,679 255,754 8.98% 227,003 265,716 17.05% 224,199 279,240 24.55% 6,714,219 7,172,652 6.83% 63,290 13,751 ( 78.27%) 544,729 669,398 22.89% 41,359 95,735 131.47% 309,464 456,152 47.40% 37rO72r115 $ 38r627,951 4.20% 56,201 ,OO0 43,697,750 724,500 716,992 1,026,600 29,916,682 41,000 2,671,399 287,500 1 ~718,500 137 001 923 35.68% 21.44% 35.3O% 37.O6% 27.20% 23.98% 33.54% 25.06% 33.30% 26.54% General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Oct 31 1993-94 3,046,233 1,191,441 9,800,754 7,197,372 4,887,140 1,997,172 321,553 4,333,252 11,273,963 1,998,357 46,047,237 Jul 1-Oct 31 1994-95 3,169,869 1,153,779 9,817,470 7,643,525 4,845,481 2,096,033 374,656 5,931,301 2,002,915 3,153,448 50r188,477 Percentage Unencumbered of Change Balance 4.06% $ 6,406,644 (3.16%) 2,720,044 .17% 22,436,270 6.20% 13,300,289 ( .85%) 13,823,493 Current Fiscal Year Revised Appropriations $ 9,576,513 3,873,823 32,253,740 20,943,814 18,668,974 Percent of Budget Obligated 33.10% 29.78% 30.44% 36.50% 25.95% 4.95% 2,789,610 4,885,643 42.90% 16.51% 778,190 1,152,846 32.50% 36.88% 2,179,364 8,110,665 73.13% 6.47% 23,132,067 35,134,982 34.16% 57.80% 1,863,090 5,016,538 62.86% 8.99% $ 89,429,061 $ 139r617,538 35.95% 2 Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENE Year to Date for the Period Jul 1-Oct 31 Jul 1-Oct 31 Percentage 1993-94 1994-95 of Change $ 1,807,604 $ 1,947,851 7.76% $ 7,767,550 8,946,404 15.18% 76,544 70,379 ( 8.05%) 506,729 273,425 ( 46.04%) 11,345,196 12,183,368 7.39% 2,538,574 2,833,898 11.63% $ 24,042,197 $ 26,255,325 9.21% $ Current Fiscal Year Revised Revenue Estimates 7,480,506 26,697,649 2,342,068 2,288,916 35,449,049 4,190,011 78,448,199 Percent of Revenue Estimate Received 26.O4% 33.51% 3.00% 11.95% 34.37% N/A 33.47% Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jull-Oct31 1993-94 13,424,170 554,028 605,150 Jull-Oct 31 Percentage 1994-95 of Change $ 12,838,568 ( 4.36%) 769,416 38.88% 492,767 ( 18.57%) Current Fiscal Year Unencumbered Balance $ 41,612,647 2,155,915 2,315,204 Revised Appropriations $ 54,451,215 2,925,331 2,807,971 Percentof Budget Obligated 23.58% 26.30% 17.55% 2,794,015 3,225,742 15.45% 5,718,809 8,944,551 36.06% 655,277 1,473,226 1,513,521 4,249,625 25,269,012 610,979 ( 6.76%) 1,387,709 ( 5.80%) 1,610,971 6.44% 4,190,011 ( 1.40%) $ 25,126,16.__~3 _{ .57%) 2,583,312 722,136 383,721 55,491,744 3,194,291 2,109,845 1,994,692 4,190,011 $ 80,617,907 19.13% 65.77% 80.76% N/A 31.17% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1994 General Government Public Safety Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unencumbered Budflet To Date Balance Encumbrances Balance $30,513,038 $ 21,215,934 $ 9,297,104 $ 654,718 $ 8,642,386 9,169,051 1,392,116 7,776,935 7,371,529 405,406 10,187,287 6,294,695 3,892,592 3,262,540 630,052 44,710 29,145 15,565 878 14,687 7,949,478 4,546,650 3,402,828 967,200 2,435,628 4,000,459 2,439,596 1,560,863 1,447,707 113,156 1,218,300 1,187,390 30,910 30,910 5,729,423 3,607,586 2,121,837 789,297 1,332,540 2,609,253 2,609,253 2,609,253 71,420,999 $40,713,112 $ 30,707,887 $ 14493869 $ 16,214,018 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Service Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue Interest on Investments Rents Miscellaneous Total Non-Operating Revenue Net Income 1994 1,144,920 1,001,246 93,437 6,851 283,577 130,018 2,660,049 381,155 909,890 266,567 1,557,612 1,102,437 22,098 1,000 7,816 30,914 1,133,351 1993 1,110,491 1,016,589 89,042 5,928 424,054 116,030 2,762,134 339,512 589,427 269,737 1,198,676 1,563,458 22,366 1,000 1,395 24,761 1,588,219 WATER FUND OCTOBER 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Year to Date Project Expenditures New Services, Hydrants, and Lines $ 109,758 Fire Hydrants 3,759 FY 86 Project Design 12,103 Carvins Cove Improvement Phase I 1,804,353 Carvins Cove Improvement Phase II 1,178,992 Carvins Cove Filter Plant 226,233 Water Plant Expansion Bonds 92 2,088,498 Carvins Cove Filter Plant Phase I 12,444,523 Falling Creek Finished Water Res. 265,907 Carvins Cove Phase II Cont B-2 2,023,335 Carvins Cove Phase II Cont C-1 1,360,249 Carvins Cove Phase II Cont C-2 2,012,582 Fifth Street Bridge Replacement 61,400 RCIT Water Storage Tank 92,227 Carvins Cove Phase II Cont B-1 2,407,078 RCIT Water Tank 264,138 Carvins Cove Phase II Cont A-1 798,258 Carvins Cove Phase II Cont A-2 430,648 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures 27,584,041 22,631,903 4,952,138 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Interest Expense Net Non-Operating Revenue Net Income 1994 $ 1,929,846 282,633 71,380 236,258 29,319 34,834 15,246 2,599,516 491,540 1,317,849 318,842 2,128,231 471,285 13,493 8,597 ( 3,75O) 18,340 489,625 1993 $1,625,550 258,533 74,925 172,734 22,222 49,256 7,040 2,210,260 463,248 1,249,934 323,361 2,O36,543 173,717 18,157 4,764 ( 6,719) 16,202 $ 189,919 7 CITY OF ROANOKE SEWAGE TREATMENT FUND OCTOBER 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment FY86 Projects Design Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewershed I/I Reduction WPCP-Chemical Storage Tanks RCIT Sewer Line Extension STP Expansion Bonds - 94 Issue Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 15,859 66,347 265,600 76,875 278,850 152,875 54,564 173,559 1 ,O84,529 701,225 383,304 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Interest on Investments Miscellaneous Operating Supplement General Fund Total Non-Operating Revenue Net Income 1994 96,540 24,560 35,172 1,115 31,039 36,352 14,677 239,455 280,828 424,789 111,964 817,581 578,126) 9,282 1,557 644,196 655,035 76,909 1993 110,675 20,041 29,620 702 25,160 23,662 17,199 227,059 267,347 265,832 110,044 643,223 (416,164) 4,666 1,068 618,631 624,365 2o8.2Ol 9 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND OCTOBER 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 3,426 3,426 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Operating Subsidy for GRTC Interest Expense Net Non-Operating Revenue Net Income 1994 98,398 79,404 58,212 143,824 79,860 39,011 498,709 180,284 173,740 354,024 144,685 657,211 1,134 (400,000) (235,941) 22,404 167,089 1993 91,558 78,183 56,714 151,379 54,602 19,008 451,444 224,492 174,446 398,938 52,506 827,000 19 538 (250,000) (242,905) 334,652 387,158 11 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Interest on Investments Operating Supplement Total Non-Operating Revenue Net Income 1994 53,215 86,666 262,749 402,630 366,616 141,743 8,583 516,942 (114,312) 3,905 440,750 444,655 $__~330,343 1993 $ 49,374 80,371 251,193 380,938 363,016 105,983 12,014 481,013 (1 OO,O75) 2,953 404,419 407,372 $ 3O7,297 12 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating Loss Add: Non-Operating Revenue City Contributions Contribution from Virginia Tech Proceeds from Brick Sales Interest on Investements Total Non-Operating Revenue Net Income 1994 1993 $ - 136,026 36,571 136,026 36,571 ( 136,026) ( 36,571) 276,500 276,5O0 32,400 1,841 587,241 451,215 123,350 123,350 86,779 (1) (1) Virginia Tech contribution was recorded in November, 1993. 13 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND OCTOBER 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 6,660,896 6,660,896 3,256,136 $ 3,404,760 14 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 OperatinR Revenue Charges for Services Total Operating Revenue Operating Expenses City Information Materials Management Utility Line Fleet Systems Control Services Services Management TOTALS 1994 1993 863,161 ~ 51,663 $ 149,778 $ 924,647 $1,306,787 $ 3,296,036 ~ 2,736,644 863~161 51~663 149~778 924~647 1,306,787 3~296~036 2,736~644 Personal Services 416,188 22,767 23,740 669,031 359,462 1,491,188 1,466,763 Operating Expenses 202,595 5,025 99,991 169,080 221,763 698,454 942,365 Depreciation 70,053 577 12,789 57,924 341,617 482,960 494r832 Total Operating Expenses 688~836 28,369 136~520 896~035 922~842 2~672~602 2~893~950 Operating Income (Loss) 174,325 23,294 13,258 28,612 383,945 623,434 { 157,306) Nonoperating Revenue Interest Revenue Total Nonoperating Revenue Net Income (Loss) 13,727 2,363 2,269 12,666 7,523 38r448 36,545 13,727 2,363 2,269 12,566 7,523 38,448 36,545 $ 188,052 $ 25,657 $ 15~527 $ 41~178 $ 391f468 $ 661f882 ${ 120,761) 15 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS OCTOBER 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment MS - Other Equipment MS - Furniture and Equipment ULS - Vehicular Equipment ULS - Other Equipment ULS o Sewershed Study FM - Vehicular Equipment FM - Other Equipment Total Year to Date Expenditures $ 43,448 1,100 2,615 78,810 42,300 6,949 448,866 13,808 637,896 16 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED OCTOBER 31, 1994 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED OCTOBER 31, 1994. :iFUNDi:::':'::i;i :. ¥~;::';i~:ii:: :?i'i;: ;: !i':~ ::~I~T :: ;i:~:~!;i~iR£CEI~S ;ii:: il;.;iDI~BU~MEN'~t~: . ! ~!ATi~.~ ~?: i:i!~E~'lr:i i' ?.;?ii:. :~,~. :i~::!i~ ::::?':::: :::::!':!:i:!: !:~?; i ! :~:: :,~i! ~, ~! ~i~ !::'. '~ ~!:; ! i ~ ::i ~ ~.' ~ :~i :::: i;:~i~;:iii:i::~:.;i~!.~':i::' '!i:~i:~:'~ :.: ! :;;'; ~ :: ~ ~. i~:~: ~ii~ ;! i ~i~: ~.°~ ~ii;:!~i~!:i::~: $2,590,112.14 $15,006,640.20 $10,156,560.27 ::~ ;~;~0~! $4,028,881.06 GENERAL WATER SEWAGE AIRPORT CIVIC CENTER TRANSPORTATION CAPITAL NURSING HOME RKE CONFERENCE CEN DEBT SERVICE CIS MATERIALS CONTROL MANAG EM ENT SERVICE UTILITY LINES SERV FLEET MAINTENANCE PAYROLL PENSION SCHOOL FUND FDETC GRANT PROGRAMS TOTAL 11,190,925.96 17,312,404.80 5,447.97 989,552.62 51,345.23 1 $,91 $,274.63 614,390.09 8,692,605.09 6,547,013.78 1,370,502.72 245,859.26 222,615.71 1,220,829.75 621,994.97 (1,254,709.94) 248,608.43 12,446,867.14. 61,409.67 (38,078.61') $82,057,971.41 579,516.70 1,554,256.95 0.00 135 893.96 124 321.97 1,311 639.93 103 040.gl 282 028.81 28 761.76 142 221.33 85 082.27 28,983.02 131,859.49 607,898.16 8;388,031.66 485,087.57 3,760,041.4-5 149,619.73 519,322.81 $33,424,248.68 1,184,555.29 1,314,191.67 0.00 204,770.13 38,673.50 656,263.73 94,072.84 1,326,534.06 11,250.00 57,117.23 74,446.11 28,252.75 21,531.40 88,099.51 12,170,969.44 684,742.63 4,4.94,833.54 271,389.56 180,145.93 $33,058,399.59 25,987,040.69 1,645,109.64 6,683,412.67 610,184.76 224,786.39 13,075,508.00 418,753.91 (429,045.18) 137,187.26 1,309,813.95 276,575.11 255,210.41 965,656.33 1,369,059.62 4~886~781.69 15,793.94 10,615,192.81 (27,182.22) 783,693.69 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS ATRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31, 1994 THAT SAID FOREGOING: CASH: CASH tN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: REPURCHASE AGREEMENTS U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL DATE: NOVEMBER 10, 1994 GORDON E. PETERS, TREASURER 17 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 4 MONTHS ENDING OCTOBER 31, 1994 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amoritization Total Revenue 1994 1993 1,744,050 $ 1,759,572 1,102,678 1,558,131 5,022,672 3,020,566 66,750 91,984 $ 7,936,150 $ 6,430,253 Expenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date 2,431,323 $ 2,468,545 81,459 15,918 12,181 176,997 186,389 12,646 2,723 2,702,425 2,685,756 $ 5,233,725 $ 3,744,497 18 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF OCTOBER 31, 1994 Assets Cash Investments: (market value - Due from Other Funds Other Assets Total Assets 1994 $165,335,367 1993 $161,108,120) 1994 48,743 150,902,559 837 18,000 $150,970,13.__.~9 1993 15,790 140,004,086 178 18,000 $140,038,054 Liabilities and Fund Balance Accounts Payable Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Total Fund Balance Total Liabilities and Fund Balance $ 7,155 $ - 611,829 569,166 618,984 569,166 145,117,430 135,724,391 5,233,725 3,744,497 150,351,155 139,468,888 $150,970,139 $ 140,038,054 19 JAMES D. QRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (703) 981-2821 Fax: (703) 981-2940 November 28, 1994 JESSE A. HALL Deputy Director - Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: I am very pleased to present to you copies of your audited fiscal year 1994 Comprehensive Annual Financial Reports for the City of Roanoke and the City of Roanoke Pension Plan. Both documents have unqualified (the best) opinions from our external certified public accountants. The unaudited General Fund Capital Maintenance and Equipment Replacement Program (CMERP) reported to you on July 25, 1994 is unchanged. This audited balance was allocated between the City and School Administration in the amounts of $2,917,415 and $1,221,770, respectively, to provide capital equipment and maintenance funding. These balances are available for future appropriation ordinances to be approved by City Council. The sound financial condition of our governmental, proprietary, and fiduciary operating funds is attributable to those difficult decisions which City Council makes to best allocate the City's resources to meet the needs of our customers, the citizens of Roanoke. A special thank you goes to Mr. Jesse A. Hall, Deputy Director of Finance, Mr. Michael R. Crew, Manager of Accounting Services, Ms. Ann Allen, Financial Systems Accountant, Ms. Doris Peters, Retirement Administrator, Ms. Joyce L. Sparks, Retirement Accountant, Ms. Patti Saunders, Ms. Patty Canady, and the entire Department of Finance staff for their professional and dedicated work in the preparation of these two complex Annual Financial Reports. Honorable Mayor and Members of City Council November 28, 1994 Page 2 I would be pleased to answer any specific questions you may have regarding the two Annual Financial Reports. Sincerely, Grisso Director of Finance JDG:s Enclosures CC: W. Robert Herbert, City Manager James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Will Claytor, Director, Real Estate Valuation Robert H. Bird, Municipal Auditor Arthur B. Crush, III, Clerk of Circuit Court Gordon E. Peters, Treasurer W. Alvin Hudson, Sheriff Donald S. Caldwell, Commonwealth's Attorney Marsha C. Fielder, Commissioner of the Revenue William F. Clark, Director of Public Works George C. Snead, Jr., Director of Public Safety Kit B. Kiser, Director of Utilities and Operations Glenn Radcliffe, Director of Human Development Phil Sparks, Acting Chief, Economic Development Wayne Harris, Superintendent of Schools Richard Kelley, Assistant Superintendent of Operations Uichelle Bono, Public Information Officer Deborah Moses, Chief, Billings and Collections DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 98 !-2541 December 1, 1994 File #50-137-467 Council Members: Elizabeth T. Bowies John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I am enclosing copy of Resolution No. 32272-112894 adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 1995 Session of the General Assembly. Resolution No. 32272-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Pursuant to the abovereferenced resolution, Council authorized a public hearing to be held on Monday, December 19, 1994, at 10:00 a.m., or as soon thereafter as the matter may be heard, with regard to certain proposed City Charter amendments. A special meeting of Council with the City's delegation to the 1995 Session of the Virginia General Assembly and Members of the Roanoke City School Board wili be held on Monday, December 12, 1994, at 12:30 p.m., in the Social Services Conference Room, Room 306, Municipal North. Sincerely, Mary F. Parker, CMC/AAE/ City Clerk MFP: sm Eno. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation Robert H. Bird, Municipal Auditor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32272-112894. A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 1995 Session of the General Assembly. WHEREAS, the members of City Council are in a unique position to be aware of the legislative needs of this City and its people; WHEREAS, previous Legislative Program.~ of the City have been responsible for improving the efficiency of local government and the quality of life for citizens of this City; WHEREAS, Council is desirous of a~ain adopting and endorsing a Legislative Program to be advocated by the Council and its representatives at the General Assembly; and WHEREAS, the' Legislative Committee of City Council has by report, dated November 28, 1994, recommended to Council a Legislative Program to be presented at the 1995 Session of the General Assembly; THEREFORE, BE IT RESOLVED by the Council of the City of Ro~lnoke as follows: 1. The Legislative Program transmitted by report of the Legislative Committee, dated November 28, 1994, is hereby adopted and endorsed by the Council as the City's official Legislative Program for the 1995 Session of the General Assembly. 2. The City Attorney is authorized to cause publication of notice of a public hearing with respect to proposed Charter amendments to be held at 10:00 a.m. on December 19, 1994. 3. The Clerk is directed to issue cordial invitations to the City's Senator and Delegates to the 1995 Session of the General Assembly to attend Council's Speo. i~l Meeting relating to legislative matters, to be held at noon on December 12, 1994. ATTEST: City Clerk. NOTICE OF PUBLIC HEARING TO CITIZENS OF THE CITY OF ROANOKE: NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke will, pursuant to §15.1-835, Code of Virginia (1950), as amended, hold a public hearing on Monday, December 19, 1994, at 10:00 a.m., in the Council Chamber, Municipal Building, 215 Church Avenue, in the City of Roanoke, Virginia, at which time citizens of the City of Roanoke shall have an opportunity to be heard to determine if such citizens desire Council to request the General Assembly of Virginia to make certain amendments to the Roanoke Charter of 1952, as amended, which amendments are informatively summarized as follows: Amend subsection (18) of §2, Powers of the city, by adding authority for City Council to adopt an ordinance regulating or prohibiting the carrying of handguns in City parks. Amend §42, Alterations or modifications of contracts, to provide for an increase in the amount of change orders to be handled administratively by the City Manager from five thousand dollars to twenty-five thousand dollars. The full text of the proposed amendments to subsection (18) of §2, Powers of the city, and §42, Alterations or modifications of contracts, of the Charter are on file in the office of the City Clerk, Municipal Building, Room 456, 215 Church Avenue, S. W., Roanoke, Virginia. Post-it' Fax Note 7671 Date ,~l~ I. of b _ ~t TO ~C'~t_~.~ ~]-~t~.~ /~ ~ ~pages ~ Phone~ x ~ - GIVEN under my hand this 5th day of December, 1994. Mary F. Parker, City Clerk Note to Publisher: Please publish in full once on Thursday, December 8, 1994, in the Roanoke Times & World News. Please send bill and Publisher's Certificate to: Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 November 28, 1994 Council Members: Elizabeth T. Bowles John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of City Council Roanoke, Virginia Re: 1994 Leqislative Proqram Dear Council Members: On November 21, 1994, City Council's Legislative Committee met to review the proposed 1995 Legislative Program, a copy of which is attached, prepared by the City Attorney. After careful review, the Committee approved the Program and recommended that City Council adopt the attached resolution endorsing the Program and commending it to the City's delegation to the 1995 Session of the General Assembly. Unfunded federal and State mandates have recently been the topic of much discussion, and the Policy Statements Section of the 1994 Legislative Program includes a strong statement on Mandates (pages 1-2). The Policy Statements again highlight the plight of the Commonwealth's central cities and request that the General Assembly address this critical issue (pages 5-6). The paramount issue included in the Legislative Proposals is the City Council and School Board request that the Commonwealth provide more equitable funding for the City's School Division (pages 9-10). Previous Legislative Programs of the City have been responsible for improving the efficiency of local government and the quality of life of citizens of this City, and the Program that the Legislative Committee now recommends to you should continue this tradition. Please note that the proposed Charter amendment will require a public hearing, and it is recommended that Council, by motion, establish a public hearing on the proposed Charter amendments for December 19, 1994. The City Attorney has recommended this date which will permit him to complete the required public advertising and still allow for introduction of our Charter amendment bill prior to the first day of the 1995 Session as required by State Code. The Honorable Mayor and Members of City Council November 28, 1994 Page 2 As you know, the annual meeting with our legislative delegation has been scheduled for noon on December 12, 1994. The School Board will again be invited to attend and participate in the presentation to our legislators of a combined City Council and School Board Legislative Program. Thank you for your consideration of the 1995 Legislative Program. Respectfully submitted, William White, Sr. Co-Chairman, Legislative Committee WWSr:f Attachments S rd Co-Chairman, Legislative Committee cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk 1995 LEGISLATIVE PROGRAM CITY OF ROANOKE CITY COUNCIL David A. Bowers, Mayor Elizabeth T. Bowles SCHOOL BOARD C. Nelson Hams, Chairman Marilyn L. Curtis John S. Edwards Charles W. Day Delvis O. "Mac" McCadden Marsha W. Ellison John H. Parrott Finn D. Pincus William White, Sr. Linda F. Wyatt Clubert G. Poff John H. Saunders CITY MANAGER SUPERINTENDENT W. Robert Herbert E. Wayne Hams Wilburn C. Dibling, Jr. City Attorney 464 Municipal Building Roanoke, Virginia 24011 703-981-2431 INTRODUCTION The City Council is pleased to commend this Legislative Program for consideration by the 1995 Session of the General Assembly. The City Council representing all the people of our great City is uniquely qualified to understand the legislative needs of City government and our people. I am of the opinion that this Program is responsive to those needs. With the support of our legislators, and this City is fortunate to have legislators who are most supportive and responsive to the needs of our City and its citizens, I know that our City government and School Division will be improved and that the quality of life for our citizens will be advanced. This Program has been prepared by our City Attorney, Wilburn C. Dibling, Jr., with the assistance of comments and suggestions from Council members, School Board members, City and School administrators and citizens. It has been carefully reviewed by City Council's Legislative Committee consisting of Co-Chairman John S. Edwards and Co-Chairman William White, Sr., and Members Delvis O. "Mac" McCadden, Finn D. Pincus and The Reverend C. Nelson Harris. Upon the recommendation of the Legislative Committee, the Program was adopted and endorsed by City Council on November 28, 1994. See Resolution No. -112894, at App. A-1. The Program consists of three parts. The first part is a series of policy statements which represent the philosophy of Roanoke City Council on a number of important policy issues. Obviously, it is impossible to anticipate all the legislative issues that will arise during the course of any session of the General Assembly, and these policy statements should provide helpful guidance to our legislators throughout the Session. The second part of the Program consists of specific legislative proposals of the City, and the third part consists of recommended Charter amendments. A Resolution requesting a Charter amendment is included at App. A-2. If during the course of the Session our legislators have questions concerning the position of the City on legislative matters, they are encouraged to contact our City Attorney who I know will be pleased to respond after consultation with Council's Legislative Committee or the School Board and any other appropriate officials. I also know that the City Attorney will be in contact with our legislators on many occasions during the 1995 Session, and their consideration of his communications is deeply appreciated. David A. Bowers Mayor i POLICY STATEMENTS EFFECTIVE GOVERNMENT Local governments were originally organized to provide essential services and protection that citizens could not or would not provide for themselves. Examples of such essential local services are education, provision for health and welfare, police and fire protection, delivery of safe water and sewage treatment. Local governments and their officials are continually striving for economy, effectiveness, responsiveness, efficiency and productivity in delivery of such services. Unfortunately, the essential services for which local governments were originally created have been overshadowed by numerous less critical programs mandated by the federal and State governments. The federal and State governments should recognize that local governments are the best vehicle for the delivery of basic public services because local governments are closest to the people and most responsive to their needs. Furthermore, basic public services cannot be provided in the most effective way if the State attempts to dictate in minute detail the structure of all local government, the administrative and legislative procedures to be followed uniformly by all local governments and the details of all programs administered at the local level. The City opposes State intrusions in the way local governments conduct their business, including the way council meetings are conducted, procedures for adopting ordinances, what can be addressed by ordinance and what by resolution, purchasing procedures and establishment of hours of work, salaries and working conditions for employees. MANDATES According to the Joint Legislative Audit and Review Commission, Virginia's local governments are subject to 391 Federal and State mandates. These mandates require localities to perform duties without consideration of local circumstances, costs or capacity and require localities to redirect their priorities to meet Federal and State objectives regardless of other pressing local needs and priorities affecting the health, safety and welfare of citizens. The cumulative effect of Federal and State legislative and regulatory mandates has exacerbated the already serious financial problems of local governments. The Governor and General Assembly should be commended for recently showing increased sensitivity to the mandate issue. Several years ago, the General Assembly began the fiscal note process by which cost estimates for proposed legislation are completed prior to final review of the legislation by a committee. Additionally, the 1993 Session amended the State Code to require (1) that all State agencies review all mandates imposed on local 1 governments with the objective of determining which mandates may be altered or eliminated and (2) that the Commission on Local Government prepare and annually update a catalog of Federal and State mandates. The Governor and General Assembly are urged to promote State and local partnerships in the area of mandates by requiring: A review of current mandates in specific areas (a) to establish the full costs to local governments of implementing mandates and (b) to develop an appropriate basis for determining State and local funding responsibilities. Completion of cost estimates for proposed legislation prior to its first full review by a legislative committee. Submittal of legislation negatively affecting local governments' revenue raising ability to the Commission on Local Government for a fiscal impact analysis. More local government involvement in implementation decisions, including funding arrangements, deadlines and prescribed methods of meeting mandates, so that impacts at the local level are identified before implementation. A performance based approach to mandates that (a) focuses on outcomes, (b) offers incentives for achieving State objectives and (c) gives local governments autonomy to determine the best way to achieve the desired result. FULL FUNDING OF STATE MANDATED EDUCATIONAL PROGRAMS~ INCLUDING STANDARDS OF QUALITY The General Assembly should recognize the long standing support of public education by local governments. For many years, local governments have funded educational costs beyond their required share in efforts to provide quality education. Increased funding for education, including full funding of the State's share of the actual costs of the Standards of Quality and full funding of categorical educational mandates, is a top priority of the City Council and School Board. Increased State funding should be achieved without reduction to other funding components of the State's public education budget or to other State funding items affecting local governments. The State has begun to factor public school capital improvement costs into the Standards of Quality and should increase its share of funding such costs. 2 JLARC studies on state mandates have recommended that State funding be increased substantially for special education. The City Council and School Board strongly support this recommendation. Finally, no changes to educational funding formulas, which would reduce State funding of any school divisions, should be recommended without specific notice of such proposed changes being given to each school division and the Virginia School Boards Association. Public hearings should be held with respect to such proposed changes at locations throughout the Commonwealth. Notice with respect to any changes to be presented to any Session of the General ~ssembly should be given at least ninety days prior to the commencement of the Session. CLARIFICATION OF STATE AND LOCAL RESPONSIBILITIES The 1991 Session of the General Assembly is commended for ~equesting that the Joint Legislative Audit and Review Commission (JLARC) undertake a comprehensive review of State and local service delivery responsibilities and the funding mechanisms that support them. The sorting out process of determining which services should be performed by the State and which by its local governments is vitally important, and more rational assignment of service delivery responsibility will advance the interests of the State and local governments. The General Assembly is urged to carefully consider JLARC's 1993 recommendations, particularly those relating to State assumption of service delivery responsibility where service or performance standards are defined by federal or State law and/or regulations. GOVERNOR'S ADVISORY COMMISSION ON THE DILLON RULE AND LOCAL GOVERNMENT By Executive Order No. 42, promulgated October 28, 1991, Governor Wilder created the Governor's Advisory Commission on the Dillon Rule and Local Government and charged the Commission with the responsibility of considering current local government powers in the Commonwealth; assessing the ability of local governments to deal with local and regional issues within the framework of existing law; and evaluating the need for changes to the Code of Virginia deemed necessary to provide local governments with improved ability to address local and regional issues. Former Senator J. Granger Macfarlane was appointed to chair the Commission which rendered its report to the Governor in November, 1992. The Commission has performed an important service to the Commonwealth, and its recommendations are commended to the General Assembly. These recommendations include the following: Title 15.1, Counties~ Cities and Towns, of the Code of Virginia should be recodified. Title 15.1 has not been revised since 1962, and 3 persons testifying before the Commission uniformly criticized it as disorganized, inconsistent and confusing. Recodification of Title 15.1 is currently being carried out by the Code Commission with the assistance of a Committee including the Roanoke City Attorney and other local government representatives. The General Assembly should carefully consider JLARC's recommendations as to the assignment of service delivery responsibilities between State and local governments. The State should consider assuming responsibility for services when service and performance standards are dictated by State law and/or regulation. Also, the ability to raise revenue should more closely correspond to the requirement to provide services. The General Assembly should establish a legislative commission composed of State legislators and local government officials to study and make recommendations relating to the unique problems of central cities in the Commonwealth. While the central cities of the Commonwealth are making a vigorous effort to raise revenues, data provided by the Commission on Local Government demonstrates that they are still suffering from extreme fiscal stress. A thorough study and development of an action plan to address the special problems of central cities is needed. This effort should include an assessment of the impact of the "magnet effect", municipal overburden and related social ills that are unique to urban centers. Amend §15.1-510, Powers of counties, and §15.1-839, General grant of powers to municipalities, to provide that the authority delegated to local governments by the General Assembly shall be broadly construed to effect the purpose of the delegation. Such proposal represents a modest and reasonable relaxation of current restrictions which does not do violence to the principle that local government~ can exercise only those powers specifically delegated to them by the Commonwealth. REVENUE AND FINANCE The City is vitally concerned over the continued erosion of local revenue sources. The General Assembly is urged not to cap, remove or further restrict any revenue sources that are currently available to localities, including taxing authority and user fees. Historically, real and personal property taxes have been the foundation of local tax revenues. The State's restriction and erosion of other local sources, however, has resulted in over reliance on property taxes, placing local governments in financial jeopardy. The Joint Legislative Audit and Review Commission's (JLARC's) own study shows that the real property tax rate in Virginia is the second highest among fifteen Southern states and fifty percent higher than nine Southern States. The City supports additional and more equitable sources of revenue, but the decision on which, if any, local revenue sources should be reduced or eliminated should be strictly a local decision. SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER The larger, more urbanized, central cities of the Com- monwealth, such as this City, provide a full range of public housing, health, mental health, transportation, social and humanitarian services. School systems in these cities provide excellent special education programs, and private charities located in central cities provide a broad range of charitable assistance. These factors make the Commonwealth's central cities a magnet for those in need of services. Consider these facts: That the City has over 4110 subsidized housing units while Roanoke County and Salem have only 198 and 216, respectively; · That the City's elderly population is at 22% and increasing; · That 23% of the City's population is below the age of 19 meaning that nearly 45% of the City's population are consumers of governmental services with little ability to pay for these services; and That, by 1991, 52% of children in the City Public School System came from economically deprived homes (up from 15.8% in 1980). In spite of these demographic negatives, the City has made tremendous strides in economic development. Downtown has been revitalized; industrial parks have been established; and new businesses and industries have been attracted. It is unlikely, 5 however, that these recent successes can be sustained over the long term. In this regard, the major problem facing the City is an inadequate inventory of developable land. Much of our mountainous terrain is either undevelopable or developable only at tremendous costs. Other land in the heart of the Roanoke Valley is subject to flooding and undevelopable. Roanoke's peculiar problems are compounded by the need of central cities to provide welfare, public safety, transportation, and water and sewer services at a level not required in adjoining suburban or rural localities. These services benefit the entire region, but are paid for primarily by City taxpayers. Historically, the fiscal stress of central cities has been relieved by annexation. Recently, however, the power of annexation has, without logic, been denied to the central cities which need it most. If the central cities of the Commonwealth are to remain strong, viable units of government, which is in the best interest of the Commonwealth, decisive action needs to be taken. Among those actions which should be considered are: Reevaluation of Virginia's unique system of independent cites which imposes upon cities the unfair responsibility of providing regional services without reimbursement from adjoining beneficiary localities; Special funding by the Commonwealth of those services provided by central cities which benefit the entire region; As recommended by the Grayson Commission (House Bill 550 introduced at the 1990 Session), creation of financial incentives to encourage governmental integration of independent cities with adjoining counties; and Also as recommended by the Grayson Commission, authority for cities with populations of less than 125,000 to make the transition to town status. ECONOMIC DEVELOPMENT City Council calls upon the Governor and the General Assembly to develop an economic development strategy for the Commonwealth and its local governments. The Commonwealth is implored to form a partnership with local governments, the business community and economic development experts to develop the strategy. The strategy should recognize the international economy in which Virginia local governments are competing and include special funding for international trade missions. The strategy should also recognize small business incubators as a vital element and provide funding, perhaps on a State matching basis, to local governments that undertake to develop and operate incubators. The strategy should 6 include special programs for those areas west of the Blue Ridge mountains and central cities across the Commonwealth. Each of these areas will need special financial assistance from the State if we are to have balanced growth across the Commonwealth. Finally, the strategy should include additional educational funding for central cities. With shrinking labor pools in central cities across the State, new and existing businesses cannot afford to have young adults in these cities become unemployable. Special efforts must be made now through additional educational funding to save these at risk children. Tourism and convention activities that enhance the economic well being of the Commonwealth and its political subdivisions should be recognized as legitimate components of economic development. We urge the General Assembly to look closely at the way State tourism dollars are spent and to insure their fair distribution. Western Virginia has, in the past, not received a proportionate share of the dollars spent by the State tourism office, and there has been little emphasis on promoting the Virginia mountains. GOVERNMENTAL IMMUNITY Every session of the General Assembly brings new assaults on the doctrines of governmental immunity for political subdivisions and official immunity for local government employees. These doctrines should be retained, and in fact strengthened, for, among others, the following reasons: Local governments would be forced by loss of immunity to eliminate or cut back high risk functions or services, such as operation of nursing homes, parks and playgrounds and athletic programs, and such action is not in the public interest. Frivolous suits would be encouraged. Local governments would be viewed as a "deep pocket" making them an easy target for plaintiffs who could bring suit without even attempting to identify the employee allegedly at fault. Cost of local government would increase rapidly at a time when localities can ill afford a new major drain on financial resources. Cost of defense of litigation may be a more serious problem than the obvious cost of paying judgments. When the City and an employee are sued, conflicts may require a separate attorney for each party. A recent authoritative study shows that, of every $4 paid out in litigation by local government, $3 goes to legal costs; only $1 actually goes to compensate plaintiffs. Threats of harassing lawsuits may make local government officials less likely to act decisively where courageous or difficult actions are in order. Good government is difficult to achieve when officials operate under con- stant fear of lawsuits. The cap on liability under the Virginia Tort Claims Act is illusory. The $25,000 cap on liability has already been increased to $75,000. Constant pressure will keep the cap spiraling upward. The City is opposed to any extension of the Virginia Tort Claims Act to localities and supports extension of immunity to certain groups of municipal employees and volunteers who are particularly vulnerable to suits which jeopardize the very existence of programs desired by the community. An example of a group of employees and volunteers needing immunity is coaches and officials serving in youth athletic programs sponsored by the City zONING AND LAND USE One of the most important functions of local governments is local planning and land use control. This is appropriate because there is no entity better suited to make key land use decisions on behalf of any locality than the local governing body. In making land use decisions in this City, Council is guided by a comprehensive plan developed through a citizen-based planning process. City Council views with increasing alarm recent efforts of the General Assembly to control local land uses. The Council opposes any legislation that would restrict present land use powers of local governments to establish, modify and enforce zoning classifications. Local governments should remain free to adopt and enforce zoning changes that address local land use needs. LEGISLATIVE PROPOSALS EDUCATIONAL PRIORITY The School Board's legislative priority for the 1994-96 Biennium calls for increased funding for education, including full funding of the State's share of the actual cost of the Standards of Quality (SOQ) and full funding of categorical educational mandates. The Report of the Governor's Commission on Virqinia's Future states that education should be the highest priority of the Commonwealth. Yet, the Report notes that Virginia has not honored its commitment to education. The General Assembly is urged to study the methodology used by JLARC in calculating the costs of the SOQ to determine whether the formula reflects the actual costs of meeting the SOQ. The methodology appears to be inadequate in several respects. First, it artificially lowers the State average salary instead of using actual salary figures. Second, it uses an artificially low limit on the number of professionals per thousand students for which State aid is .given. Third, the methodology does not address the cost differences in providing education to students with special needs, such as the inner city school population served by our School Division. Inadequacy of State funding of education is readily apparent in Roanoke City. For Fiscal Year 1994-95, the General Assembly set the per pupil cost of the Standards of Quality at $2,876. Actual per pupil cost for City students, however, is estimated to be $5,789 for Fiscal Year 1994-95. Moreover, the City schools actually receive only $1,434 per pupil for this fiscal year after application of the composite index and State sales tax to the SOQ funding formula. EQUITY IN FUNDING EDUCATION The Governor's Commission on Educational Opportunities made the following fiscal recommendations that should be adopted by the General Assembly in order to benefit the majority of Virginia school divisions and urban school divisions in particular: Revise and fund the Standards of Quality to recognize ~he additional cost of students with special needs such as those from disadvantaged homes; and Provide a better measure of ability to pay for distributing state aid which meets the following criteria: More accurate representation of local fiscal stress than the 'composite index; and Better representation of taxpayer ability to pay. EDUCATIONAL DISPARITY The General Assembly adopted legislation in 1994-95 to provide additional funds for reducing primary grade class size and increasing educational technology based on the number of free lunch children enrolled in the School Division. The General Assembly is to be complimented on their actions to target the needs of low- income children. Educational disparity funding should be expanded to include the reduction of class size at the upper elementary grade levels and to extend educational technology funding to elementary schools. SAFE SCHOOL LEGISLATION School safety and violence are increasing concerns of parents and teachers as community problems are carried over into school activities. The General Assembly adopted a "Safe School Act" during the 1992-93 session. The Act provides a coordinated and comprehensive approach to ensure safe classrooms. The features of the Act should be enhanced by adoption of the following recommendations by the General Assembly: State funding assistance for security personnel and equipment, including resource officers to facilitate safe schools through drug prevention, firearm education, and police awareness; Coordination of school safety programs among the appropriate state and local agencies to include the development of school safety audits; State funding assistance education programs; and for alternative 10 Implementation of public agency outreach programs to promote responsibility by parents for the actions of their children. STATE LITERARY FUND During the 1992-94 Biennium the General Assembly transferred $192 million from the State Literary Fund into the General Fund to cover teacher retirement contributions. Only minimal funding is now available to meet Literary Fund requests of over $95 million in FY 94-95 for school construction and the five year need is estimated to be over $3.0 billion. The General Assembly is encouraged to adopt legislation that returns a reasonable level of loan authority to the Literary Fund and to develop other low-cost financial alternatives for school construction funding. HEALTH SERVICES FOR DISADVANTAGED CHILDREN Disadvantaged children throughout Virginia are suffering from a lack of affordable health services. In the City of Roanoke, over 4,000 children lack access to comprehensive health care and about 50% of school age children reside in low-income families--most of whom do not have adequate health insurance. Teenage pregnancy rates throughout the Commonwealth are at an all-time high and continue to escalate. The Roanoke City Schools have limited financial resources to finance health services. The General Assembly is urged to support funding for the 1994-96 Biennium that would provide at least one school-based nurse for every 1,000 children residing in the locality. The services provided by these additional school-based nurse positions would be targeted to disadvantaged children. CHARTER SCHOOLS The Charter School concept offers a unique opportunity for local schools to develop educational programs at the site level. We support legislation that allows local school boards to establish Charter Schools and the waiver of state mandates as applied to these schools. The establishment of Charter Schools outside the jurisdiction of the local school board is opposed. TUITION CREDITS Private school tuition credits to parents and guardians whose children attend private schools would significantly reduce state revenue available to local school boards without a corresponding 11 decline in per pupil cost. We are opposed to any system of tax or tuition credits that would reduce federal or state revenue to local public schools. ADMINISTRATIVE SALARIES AND POSITIONS The state of Mississippi recently enacted legislation to limit administrative salaries and the number of administrative positions in local school divisions. Similar legislation is being studied in Virginia. The State funds less than one-third of the cost of administrative positions and the number of positions and salary level is a local option. Consequently, no State mandate should be imposed on administrative salaries or positions that should remain a local prerogative based on the needs and policies of the locality. ELIMINATION OF SCHOOL AGE CENSUS Every three years all school divisions conduct a census of school age children residing in the locality. The census becomes the basis for the distribution of State educational sales tax to the locality. Legislation has been proposed to use pupil average daily membership (ADM) rather than the school census as the basis for computing the locality's sales tax entitlement. This methodology would reduce the sales tax distribution to urban localities with declining enrollment. It is estimated that Roanoke City would lose $760,500 in State educational aid if such a change were to occur. This legislation should be opposed unless it incorporates a mechanism to protect urban school divisions from losing State aid. EMPLOYEE GRIEVANCE PROCEDURES Legislation has been introduced and defeated in prior years that would impose binding arbitration on the grievance process for teaching employees. School Boards should retain the final authority for all teacher personnel matters rather than a third party administrative official. The General Assembly is asked to reject any legislation requiring binding arbitration for teacher grievances. PUPIL TRANSPORTATION The last Session of the General Assembly defeated a state-wide legislative proposal for the transportation of private school students on public school buses. The enactment of such legislation would place an undue burden on the public school transportation system and subsidize private school transportation cost. The 12 General Assembly is requested to defeat this legislation if it is introduced. SCHOOL OPENING DATE School divisions are now required to open after Labor Day which creates difficulties in scheduling for western Virginia school divisions that may have an abnormal number of closing days for inclement weather conditions. It may also require schools to remain open until the third week in June if Labor Day falls on September 6 or 7. The General Assembly is requested to remove the restriction on school opening prior to Labor Day. BUSINESS LICENSE TAX Pursuant to HJR 526, adopted by the 1993 Session of the General Assembly, a subcommittee has been reviewing the appropriateness and administration of the business, professional and occupational license (BPOL) tax The BPOL tax is an extremely important local revenue source, accounting for $267,000,000 Statewide and $7.76 million locally. City Council is open to alternatives to the BPOL tax that are revenue neutral to the City of Roanoke, but Council opposes any alternative that is not revenue neutral. CONSTITUTIONAL OFFICERS - FUNDING The 1994 Session of the General Assembly reduced the State's share of funding of fringe benefits for constitutional officers and their staffs by $25,000,000 and shifted this cost to cities and counties. The City urges the Commonwealth to fully fund its share of fringe benefits for constitutional officers and their staffs without making other reductions in the budget of the Compensation Board. In the alternative, the General Assembly should pass Senate Bill 560, introduced at the 1994 Session to compensate localities for the loss of revenue required to pay fringe benefits for constitutional officers. Senate Bill 560, which was passed by the Senate but carried over in the House, increases the fees charged by sheriffs for the service of certain types of civil process. Unless the General Assembly agrees to fully fund it share of fringe benefits for constitutional officers or, in the alternative, passes Senate Bill 560, the cost of fringe benefits for constitutional officers and their staffs will become a liability of the City. INTERSTATE 73 The Intermodal Surface Transportation Efficiency Act of 1991 ("ISTEA") authorized the development of a national highway system 13 to serve major population centers and major travel destinations. ISTEA identifies the Interstate 73 corridor from Charleston, South Carolina, to Detroit, Michigan, as being a high priority. The states of West Virginia and North Carolina have proposed alignments for 1-73, but the Commonwealth of Virginia is still studying where 1-73 should be located within this State. The interests of the Commonwealth would be better served by an 1-73 alignment following U.S. Routes 460 and 220 because such alignment would provide access to the largest population center in Virginia west of Charlottesville, the medical and financial centers of Southwestern Virginia, the largest airport in Southwestern Virginia and one of the State's major universities. Alignment of 1-73 along U.S. Route 460 and U.S. Route 220 would strengthen both interstate and intrastate commerce and provide direct economic benefits to the Commonwealth. TRANSPORTATION - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECH Direct access between the Roanoke Valley and Blacksburg/Virginia Tech is important to economic development efforts in Southwest Virginia. The State Transportation Commission has already recognized that a direct link from Blacksburg to 1-81 is a different project from solving traffic congestion on U.S. Route 460 in Montgomery County, and its importance was high-lighted when it was placed in the State's 6-year plan. Thus far, the federal government has allocated nearly $6 million to the "Smart Road" project. The City supports State funding for this important regional project which will be a catalyst for the creation of new jobs in the Roanoke and New River Valleys. EXTENSION OF AMTRAK RAIL SERVICE The National Railroad Passenger Corporation ("AMTRAK") has recently completed an internal study of proposed new rail routes, including a new line from New York to Atlanta by way of Roanoke. The proposed new route will connect major northeast cities with Atlanta through the western Virginia cities of Charlottesville, Lynchburg and Roanoke, as well as the eastern Tennessee cities of Nashville and Chattanooga. The new AMTRAK route would provide badly needed transportation access and act as a catalyst to development of local economies. Faster rail service to downtown Roanoke would provide additional support and increased visibility to such local economic development programs as the Hotel Roanoke and Conference Center, the Historic City Market, the Virginia Museum of Transportation, Center in the Square, Henry Street and other attractions and businesses in downtown Roanoke. 14 City Council endorses the proposal to extend AMTRAK service between New York and Atlanta via Roanoke and urges the City's delegation to the General Assembly to work with the City and our congressional delegation in bringing about this vital transportation link and economic catalyst. JAIL - STAFFING REQUIREMENTS OF EXPANDED CITY JAIL Fifty-one new deputies will be required to operate the expanded Roanoke City Jail when construction is completed on December 1, 1995. Seven weeks of mandated State training is required before the new deputies can begin working in the expanded jail. If State funding is provided for the required new deputies only from the date construction is completed, then operation of the expanded facility will be delayed at least seven weeks in order to train the new deputies. Therefore, it is essential that the State Budget provide funding for the fifty-one new deputy positions at least sixty days prior to the projected occupancy date. JAIL - FUNDING OF EDUCATIONAL PROGRAMS In 1987, Governor Baliles initiated a literacy program for inmates incarcerated in the Virginia Department of Corrections. This program was intended to reduce recidivism among inmates by encouraging them to obtain a GED level of education and thereby increase their abilities to obtain jobs once released from custody. The Roanoke City Jail has two educational programs, the Adult Basic Education Program and a Special Education Program, available to inmates. While not mandated, the Adult Basic Education Program has proven extremely valuable to inmates in the Jail. A total of 806 inmates have been enrolled in this Program since Fiscal Year 1989, and 320 inmates have completed the Program. Of these inmates, 110 inmates were tested by the State Department of Education and received their GED certificates. The Special Education Program is a mandated program which serves a more limited population. It is available only to inmates under the age of eighteen or inmates between the ages of eighteen and twenty-two with documented learning or mental disabilities. The goal of this Program is also to provide educational opportunities leading to a GED. For Fiscal Years 1992, 1993 and 1994, this Special Education Program was funded as a pilot project by the General Assembly. In April of this year, however, the City was abruptly notified that funding for this program was terminated. In order to continue to provide this service to juveniles, the City has absorbed the total cost of this program for Fiscal Year 1994- 1995 which amounts to about $45,000. 15 These educational programs for adult and juvenile jail inmates represent a progressive crime fighting tool. The General Assembly is encouraged to provide increased funding for educational programs for jail inmates. The General Assembly should also recognize that many of the Roanoke City Jail inmates taking advantage of these educational opportunities are State prisoners, and full funding should be provided with respect to these inmates. NURSING HOME The City-owned Nursing Home is subject to a State-imposed ceiling on Medicaid reimbursement. This ceiling applies to locally-owned facilities, but does not apply to facilities operated by the Commonwealth. Because the employees of our Nursing Home are better paid than employees in private facilities, Medicaid does not fully reimburse our costs, and our Nursing Home is running a $410,000 annual deficit. The State is urged to treat locally-owned nursing homes the same as State facilities for purposes of Medicaid reimbursement. LAW LIBRARY The Roanoke Law Library is a public library providing services to private citizens, students, teachers, government agencies and businesses as well as the Bar. The Law Library is supported primarily by a filing fee of $4.00 levied on each civil action filed in the Circuit Court or the General District Court. Recently, the number of filings has, however, been down sharply. In Fiscal Year 1991-1992, the Law Library received $163,311 in filing fees, whereas in Fiscal Year 1993-1994, the Law Library is projected to receive only $118,000 in fees. At the same time, over the same three-year period, the cost of legal publications increased twenty-four percent and the Library's budget for these publications decreased eleven percent. The $4.00 ceiling on filing fees levied on civil actions was established by the 1988 Session of the General Assembly. In order to provide adequate support for the Law Library, the General Assembly is urged to increase the allowable fee ceiling under §42.1-70, Code of Virginia (1950), as amended, from $4.00 per case to $6.00 per case. The General Assembly is also requested to apply this fee to criminal cases as well as civil cases. VIRGINIA MUSEUM OF TRANSPORTATION The Virginia Museum of Transportation, located in downtown Roanoke, attracts visitors to downtown and is important to people 16 of this region in understanding our railroad heritage. With the construction of the railside linear park, which will connect the Market area and the Museum, and capital improvements being made at the Museum, the Museum's potential as a tourist destination is vastly improved. City Council, therefore, is very appreciative of the General Assembly's funding of the Museum at the level of $100,000 for each year of the current Biennium. The General Assembly is urged to increase its funding of this important educational and cultural facility in the future. EVICTION OF TENANTS - COSTS OF REMOVING AND DISPOSING OF PERSONAL PROPERTY Section 8.01-156, Code of Virginia (1950), as amended, seems to require, when personal property is removed from rental property pursuant to a court-ordered eviction, that the sheriff store the property and later conduct a public sale unless the owner of the property removes it from the public way. In practice, personal property is placed in the public right-of-way and then picked up by the City Department of Solid Waste Management and hauled to the Transfer Station and then ultimately to the Regional Landfill. All this occurs at great expense to the taxpayers of the City. Of course, the placement of old sofas, mattresses and other household items in the public right-of-way creates a terrible aesthetic situation and certainly negatively impacts the quality of life of neighborhoods where this occurs. Storage and sale of this personal property is not a viable alternative since there is no storage area, and, if one existed, the costs of storage and sale would generally far exceed the value of the property. Rather than burdening the general public with the cost of removing the personal property of evicted tenants and disposing of it, the City submits that this should be a cost and responsibility of the property owner who sought and obtained the eviction. Therefore, the City submits that §8.01-156 should be amended to provide that removal of the possessions of evicted tenants is the responsibility of the landlord, rather than the public. BINGO - REGULATION IN GENERAL There are major inconsistencies in the way that localities administer and enforce bingo and raffle laws and regulations. One locality may administer and enforce such laws consistently with the State Code while another locality allows illegal games and does not monitor compliance with the laws. This disparity in enforcement is unfair to charities that conduct legitimate bingo operations and fails to protect the public from unethical operators. An 17 organization that conducts bingo operations in a locality that enforces the State law may lose patrons to bingo parlors in localities that offer illegal games and prizes in excess of legal limits. Uniform enforcement of bingo laws and regulations is needed throughout the Commonwealth. Administration and enforcement of the State's bingo laws and auditing of bingo operations shOuld be a State responsibility. BINGO - REGULATION OF MANUFACTURERS AND DISTRIBUTORS OF BINGO SUPPLIES There is currently no regulation of persons who sell bingo papers and supplies. This omission is a critical defect in the State's bingo regulatory scheme. Vendors can mark bingo cards, and the winning cards can then be sold to friends or to players "for the house" Moreover, localities have no ability or authority to audit sales of bingo paper. A supplier may sell bingo paper worth $150,000 when sold to players. If the permittee thereafter only reports $75,000 in sales from paper supplies, the current lack of regulation with respect to manufacturers and suppliers makes it extremely difficult for the local government to detect under- reported gross receipts. The General Assembly is urged to require the State to monitor, license, and audit distributors and manufacturers of bingo and raffle supplies on a Statewide basis. VIRGINIA HOUSING DEVELOPMENT AUTHORITY - LOCAL GOVERNING BODY APPROVAL OF PROJECTS Section 36-55.39(B), Code of Virginia (1950), as amended, provides that the Virginia Housing Development Authority (VHDA) will not finance any new construction or substantial rehabilitation of any proposed multi-family residential housing development if the governing body of the locality in which such development is to be located has certified to VHDA in writing its disapproval of the proposed development. House Bill 1235 enacted by the 1994 Session of the General Assembly repeals the local approval requirement of §36-55.39; however, House Bill 1235 does not become effective unless reenacted by the 1995 Session of the General Assembly. City Council is of the view that local governing body approval affords a valuable opportunity to influence the characteristics of housing developments and demographics of local population. The General Assembly is therefore, urged not to reenact House Bill 1235. 18 TAX COLLECTION PROCEDURES - SUSPENSION OF COLLECTION PROCEDURES ~ DURING ADMINISTRATIVE APPEAL The 1994 Session of the General Assembly amended ~58.1-3916 of the State Code to authorize the State Department of Taxation to recover the costs of litigation and collection agency fees from tax delinquents. The Governor, however, returned the bill with an amendment which provides that collection procedures shall not be enforced during the pendency of any administrative appeal. The Governor's amendments were adopted during the veto session. Section 58.1-3916 applies to all local taxes, including real and personal property taxes and business license taxes. The Governor's amendment represents a dramatic change to previous law which required the taxpayer to pay an appealed assessment by the statutory deadline and called for the application of late payment penalty and interest and collection action if the tax was not paid on time. The amendment to §58.1-3916 implies that penalty and interest do not apply to tax bills which have remained unpaid during lengthy periods of administrative appeal. Under the amended law, any taxpayer who wants to delay paying a tax assessment need only to file an appeal to get an automatic extension of payment deadline. It would appear that the General Assembly did not have adequate time during the veto session to scrutinize the Governor's amendment. With a backlog of appeals filed by large taxpayers, local governments could accumulate millions of dollars in unpaid tax assessments every year. The 1995 Session is, therefore, urged to repeal the "surprise" amendment made to §58.1-3916. VIRGINIA PUBLIC EMPLOYEE RETIREMENT SYSTEMS - PORTABILITY OF BENEFITS The recruitment and retention by the Commonwealth and local governments of qualified officers and employees is critical to maintaining and improving the quality of public service in the Commonwealth. Intrastate mobility of public service professionals would facilitate and enhance the recruitment of qualified personnel. Some political subdivisions of the Commonwealth do not participate in the Virginia Retirement System. State law does not currently provide for portability between local retirement systems or the local retirement systems and the Virginia Retirement System. To address the portability issue, the 1994 Session of the General Assembly ad~pted HJR 104 which requires the Virginia Retirement System to conduct a study in conjunction with the Association of Municipal Retirement Systems. The 1995 Session is requested to enact any proposals resulting from this study which would advance portability of public employees. 19 CURFEW VIOLATIONS In 1992, a Citizens' Task Force recommended that the City's curfew ordinance be modernized and streamlined. Subsequently, City Council adopted a new ordinance, and the City administration, in conjunction with the Juvenile and Domestic Relations District Court and its Court Service Unit, developed and implemented a juvenile citation program which provides for Juvenile Court intervention in the case of repeat offenders. Dispositional alternatives, however, are severely limited because curfew violation is considered a status offense. In order to provide teeth for local government curfew ordinances, the General Assembly is urged to amend Title 16.1 to treat violation of local curfew ordinances the same as a traffic violation. Availability of fines and driver license revocation as dispositional alternatives in curfew cases would create a substantial deterrent to recidivism. NOTICE OF CLAIMS Section 8.01-222, Code of Virginia (1950), as amended, requires that notice of personal injury and property damage claims against cities and towns be given in writing within six months after the occurrence. Compliance with ~8.01-222 is simple; a claimant merely needs to state the nature of the claim and the time and place at which the injury occurred. Bills have been introduced at several recent sessions of the General Assembly to repeal this valuable notice requirement. Although compliance with §8.01-222 is simple, the notice requirement is vital to the Commonwealth's cities and towns. First, the notice provides the opportunity to correct any defect on public property which may have caused injury before another injury occurs. Second, the notice requirement affords the city or town a fair opportunity to investigate the facts and circumstances relating to a claim. The city has hundreds of miles of streets and sidewalks and usually becomes aware of a slip and fall or trip and fall only when notice is filed. Fresh notice is essential to the conduct of any meaningful investigation. If §8.01-222 is repealed, cities and towns will frequently first learn of a claim two years after the fact when suit is filed. This will deny any reasonable opportunity to conduct an investigation of the facts and circumstances relating to the injury. In this regard, a locality is unlike a private property owner who is usually aware immediately of an injury on his property. The City believes that the notice requirement of §8.01-222 represents sound public policy and urges the defeat of any bill weakening or repealing §8.01-222. 20 COLLECTIVE BARGAINING Any legislation authorizing collective bargaining for public employees in general or for any public employee group, including School Board employees, should be opposed. Ail public employees now have effective grievance procedures. Both the City and the School Board have developed effective means of communication which permit public employees to voice their concerns. Collective bargaining would be a detriment to the progress which has been made. 21 CHARTER AMENDMENTS CHANGE ORDERS ON CONSTRUCTION CONTRACTS Section 42 of the City Charter requires City Council approval of change orders to construction contracts when the amount of the alteration or modification exceeds $5,000. This limit has not been increased since 1978, and City Council requests that this limit be increased to $25,000. Change orders of less than $25,000 would be handled administratively by the City Manager. HANDGUNS IN PUBLIC PARKS Under current State law, firearms may be openly carried in City parks without fear of arrest. The risks inherent in the carrying of firearms in City parks are a grave concern to City officials and citizens. The General Assembly has recently prohibited possession of firearms on school grounds. Virginia State Park Regulations prohibit the carrying or possessing of firearms in State parks. Regulations already applicable to school grounds and State parks should logically be extended to public parks. The General Assembly is requested to amend §2(18) of the City Charter to authorize City Council to adopt an ordinance regulating or prohibiting the carrying of handguns in City parks. Such ordinance would exempt law enforcement officers and persons who hold concealed weapons permits. 22 INDEX POLICY STATEMENTS Clarification of State and Local Responsibilities ........ 3 Economic Development Effective Government .............................. ....... 6 Full Funding of State Mandated Educational Programs, Including Standards of Quality ........................... 2 Governmental Immunity ................................... 7 Governor's Advisory Commission on The Dillon Rule - and Local Government .................................... 3 Mandates ................................................. 1 Revenue and Finance ..................................... 5 Special Needs of Central Cities Without Annexation Power ....... Zoning and Land Use ................................. 5 LEGISLATIVE PROPOSAL~ Administrative Salaries and Positions Bingo - Regulation in General ................... 12 ........................... 17 Bingo - Regulation of Manufacturers and Distributors of Bingo Supplies ......................................... 18 Business License Tax .................................... 13 Charter Schools ......................................... 11 Collective Bargaining ................................... 21 Constitutional Officers - Funding ....................... 13 Curfew Violations ....................................... 20 Education Priority ....................................... 9 Educational Disparity ................................... 10 Elimination of School Age Census ........................ 12 Employee Grievance Procedures ........................... 12 Equity in Funding Education .............................. 9 Eviction of Tenants - Cost of Removing and Disposing of Personal Property ................................... 17 Extension of Amtrak Rail Service ........................ 14 Health Services for Disadvantaged Children .............. 11 Interstate 73 ........................................... 13 Jail - Staffing Requirements of Expanded City Jail ...... 15 Jail - Funding of Educational Programs .................. 15 Law Library ............................................. 16 Notice of Claims ........................................ 20 Nursing Home ............................................ 16 Pupil Transportation .................................... 12 Safe School Legislation ........... State Literary Fund... · ..................... 10 School Opening Date .................................. 11 '''''''''''''''''''''-...-...........13 Tax Collection Procedures - Suspension of Collection Procedures During Administrative Appeal ................ 19 Transportation - Improved Access to Blacksburg/Virginia Tech ................................................... 14 Tuition Credits ......................................... 11 Virginia Housing Development Authority - Local Governing Body Approval of Projects .............................. 18 Virginia Museum of Transportation ....................... 16 Virginia Public Employee Retirement Systems - Portability of Benefits ................................ 19 CHARTER AMENDMENTS Change Orders on Construction Contracts ................. 22 Handguns in Public Parks ................................ 22 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December !, 1994 File #468-40§-472 Lawrence D. Johnson, Jr., President Construction Services of Roanoke, Inc. 3812 Bunker Hill Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Johnson: I am enclosing copy of Ordinance No. 32274-112894 accepting the bid of Construction Services of Roanoke, Inc., in the amount of $114,985.00, for additional items relating to Carvins Cove Filter Plant Improvements, Phase I, upon certain terms and conditions; and rejecting all other bids received by the City. Ordinance No. 32274- 112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, CMC/A~E City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #468-405-472 C. E. Tucker Senior Vice President Crowder Construction Company P. O. Box 30007 Charlotte, North Carolina 28204 Joseph W. Conner, President Montvale Construction Co. P. O. Box 184 Montvale, Virginia 24122 Gentlemen: I am enclosing copy of Ordinance No. 32274-112894 accepting the bid of Construction Services of Roanoke, Inc., in the amount of $114,985.00, for additional items relating to Carvins Cove Filter Plant Improvements, Phase I, upon certain terms and conditions; and rejecting all other bids received by the City. Ordinance No. 32274- 112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32274-112894. AN ORDINANCE accepting the bid of Construction Services of Roanoke, Inc., for additional items relating to Carvins Cove Filter Plant Improvements, Phase I upon certain terms and conditions; and rejecting all other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Construction Services of Roanoke, Inc., in the amount of $114,985.00 for additional items relating to Carvins Cove Filter Plant Improvements, Phase I, as more particularly set forth in the November 14, 1994, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Construction Services of Roanoke, Inc., in form approved by the City Attorney. 3. Any and all other bids made to the City for the aforesaid services are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROKI~OKE, VIRGINI& The 28th day of November, 1994. No. 32273-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AoDrooriation$ Capital Outlay New Contract Items at Carvins Cove (1) ............ $ 32,766,153 125,000 Retained Earninqa Retained Earnings - Unrestricted (2) ................ (1) Appropriated from General Revenue (2) Retained Earnings Unrestricted (002-056-8381-9003) (002-3336) $ 125,000 (125,000) 22,026,686 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 28, 1994 Council Report No. 94-198 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENT, PHASE I ROANOKE, VIRGINIA I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Tax Compliance Auditor Manager, Water Department Council Report No. 94-198 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENT, PHASE I ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully, ~am White, Sr/~ Charmin J:~ H. Parrott William F. Clark WW/LBC/kh Attachment November 28, 1994 Council Report No. 94-198 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE I ROANOKE, VIRGINIA Background on the subject in chronological order is as follows: Bids, following proper advertisement, were publicly opened and read aloud by D. Darwin Roupe, Manager of General Services, on October 27, 1994. Three (3) bids were received with Construction Services of Roanoke, Inc. submitting the Iow bid in the amount of $114,985 and 90 consecutive calendar days. C. Project consists of the items that were not included in the original contract amount but should be done at this time to complete the remodeling. Items covered are as follows: Replace the hydraulic positioners and control piping to the backwash filter control panels that were not replaced under the original contract. Valves and piping replaced under the original contract were found to be extremely corroded with about half the pipe and valve volume filled with calcium deposit. m Install and finish new concrete slab and steps at original mixing basin. Existing slab has deteriorated and needs replacement along with the steps to comply with present safety standards. The existing Iow lift pump station had a new crane rail and electric service installed under the original Phase I contract. The interior had never been painted but needs to be painted now for the first time. Honorable Mayor and Members of City Council BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVlNS COVE FILTER PLANT IMPROVEMENTS, PHASE I Page 2 November 28, 1994 Paint the exterior of the main building and the filter building. This was not part of the Phase I original contract but would have to be done within the next two (2) years. Only the interior areas of the main building that were remodeled or were new surfaces are to be painted under the original contract. The remaining interior surfaces need to be painted to complete the project. The 1944 electric fixtures (mostly fluorescent) in the main lobby and pipe gallery were scheduled to remain. Parts can no longer be purchased for these fixtures and they need to be replaced. The doors on the platform that has been used for a loading dock, including the unloading of chemicals and moving them into the building to be used in the water treatment, have been worn out for some time. They need to be replaced. II. Current Situation is as follows: A. The items listed above need to be accomplished at this time to complete the remodeling of the project. III. Issues in order of importance are as follows: A. Compliance of the bidders with the documents B. Amount of the Iow bid C. Funding requirements of the contract D. Time of completion Honorable Mayor and Members of City Council BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE I Page 3 November 28, 1994 IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to Construction Services of Roanoke, Inc., in the amount of $114,985 and 90 consecutive calendar days for the New Contract Items of the Carvins Cove Filter Plant Improvements, Phase I, in accordance with the contract documents as prepared by Mattern & Craig, Inc., Consulting Engineers, of Roanoke, Virginia. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the Iow bid is acceptable. Funding is available in the Water Fund previous years' retained earnings. Time of completion is acceptable. The 90 consecutive calendar days will coincide with the completion date of the original project. B. Reject the bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents would not be an issue. Amount of the Iow bid would probably increase if rebid at a later date. 3. Funding would not be appropriated at this time. Time of completion would be extended. The original contract would be completed and the work under this contract would continue until it is completed. Recommendation is as follows: City Council concur in alternative "A" and take the following action: Honorable Mayor and Members of City Council BID COMMITTEE REPORT NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE I Page 4 November 28, 1994 Authorize the City Manager to enter into a contractual aqreement, in form approved by the City Attorney, with Construction Services of Roanoke, Inc., for the New Contract Items for the Carvins Cove Filter Plant Improvements, Phase I, in accordance with the contract documents as prepared by Mattern & Craig, Inc., Consulting Engineers, of Roanoke, Virginia, in the amount of $114,985, and 90 consecutive calendar days. Appropriate $125,000 from Water Fund Retained Earnings to a new account entitled "New Contract Items at Carvins Cove" for the following' Contract Amount $114,985 Project Contingency 10,015 ~ 125,000 Reiect the other bids received. WW/LBC/kh Attachment: Tabulation of Bids City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Tax Compliance Auditor Manager, Water Department TABULATION OF BIDS NEW CONTRACT ITEMS CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE I ROANOKE, VIRGINIA Bids publicly opened by D. Darwin Roupe, Manager, General Services, on October 27, 1994: Number of Bidder Lump Sum Days Bond Construction Services of Roanoke, Inc. $114,985 90 Yes Montvale Construction, Inc. $148,765 90 Yes Crowder Construction Co. of Charlotte, N.C. $149,800 90 Yes Estimated Cost: 9165,500 Mattern & Craig, Inc., Consulting Engineers 701 First Street, S.W. Roanoke, Virginia Office of the City Engineer Roanoke, Virginia November 28, 1994 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #192 Nicholas R. Scott, President Robert L. Scott, Sr. and Son, Inc. 1215 Ohio Avenue Salem, Virginia 24153 Dear Mr. Scott: I am enclosing copy of Ordinance No. 32276-112894 accepting the bid of Robert L. Scott, Sr. and Son, Inc., in the total amount of $75,000.00, to replace the wood stage floor at the Roanoke Civic Center Auditorium, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32276-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. Sincerely, Mary F. Parker, CMC~rAAE City Clerk MFP: sm Eno. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #192 George H. Williams, President Williams Painting and Remodeling, Inc. 2314 Ridgefield Street, N. E. Roanoke, Virginia 24012 Dear Mr. Williams: I am enclosing copy of Ordinance No. 32276-112894 accepting the bid of Robert L. Scott, Sr. and Son, Inc., in the total amount of $75,000.00, to replace the wood stage floor at the Roanoke Civic Center Auditorium, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32276-112894 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 28, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, C City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The'28th day of November, 1994. No. 32276-112894. AN ORDINANCE accepting the bid of Robert L. Scott, Sr. and Son, Inc. to replace the wood stage floor at the Roanoke Civic Center Auditorium, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Robert L Scott, Sr. and Son, Inc., in the total amount of $75,000.00 to replace the wood stage floor at the Roanoke Civic Center Auditorium, as is more particularly set forth in the November 28, 1994, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid services are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal governmem, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. .ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 28th day of November, 1994. No. 32275-112894. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriations Capital Outlay Auditorium Floor Replacement (1) .................... Retained Earninq~ Retained Earnings - Unrestricted (2) ................. 1) Auditorium Floor Replacement 2) Retained Earnings - Unrestricted (005-056-8500-9003) $ 78,000 (005-3336) (78,000) $ 78,000 78,000 2,045,774 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 28, 1994 Report No. 94-339 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA I concur with the Bid Committee's recommendation relative to the above project and recommend it to you for appropriate action. WRH:LBC:afm Respectfully submitted, W. Robert Herbert City Manager Attachment: Bid Committee Report CC: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Civic Center Tax Compliance Officer Manager, General Services November 28, 1994 Report No. 94-339 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report for your consideration. WRH:LBC:afm Respectfully subm~tted~9 ~a3~h/~ Chairman qYohn H. Parrott Kit B. Kiser William F. Clark Attachment cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Civic Center Tax Compliance Officer Manager, General Services November 28, 1994 Report No. 94-339 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA Background on the subject in chronological order is as follows: Bids followinq proper advertisement, were publicly opened and read aloud by D. Darwin Roupe, Manager of General Services on November 16, 1994. Two (2) bids were received with Robert L. Scott, Sr. and Son, Inc. of Salem, Virginia, submitting the low bid in the amount of $75,000.00. The Civic Center has blocked off the time of December 19, 1994 to January 19, 1995 for this work to be performed. C. Project consists of the following: Remove the existing wood floor, leaving the existing sub-floor. Replace the floor on the stage and orchestra elevator floor. 3. Sand and finish all new flooring. II. Current situation is as follows: The replacement of the stage floor in the Auditorium has been bid and now needs to be constructed. III. Issues in order of importance are as follows: Compliance of the bidders with the requirements of the contract documents for bidding. B. Amount of the low bid Honorable Mayor and Members of City Council BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA November 28, 1994 Page 2 C. Fundinq of the project D. Time of completion IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to Robert L. Scott, Sr. and Son, Inc. of Salem, Virginia, in the amount of $75~000.00. Work to be performed between December 19, 1994, and January 19, 1995 as specified. Work to be performed in accordance with the contract documents as prepared by the Office of City Engineer, Roanoke, Virginia. Compliance of the bidders with the requirements of the contract documents for bidding were met. 2. Amount of low bid is acceptable. Fundinq for this project is available to be appropriated from the Civic Center Fund Previous Years' Retained Earnings. Time for execution of the contract is specified from December 19, 1994 to January 19, 1995. This time frame has been reserved by the Civic Center Manager for the work to be performed. Reject the bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents for bidding would not be an issue. 2. Amount of the low bid would probably increase. Funding for the project would not be encumbered at this time. Time of completion would not be able to meet the set aside time for work. In addition, once the flooring is delivered it must be stored in the area in which it is to be installed for 14 days to adjust to the building humidity. Honorable Mayor and Members of City Council BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA November 28, 1994 Page 3 Recommendation is as follows: City Council concur in Alternative "A" and take the following action: Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Robert L. Scott, Sr. and Son, Inc. of Salem, Virginia, to replace the wood stage floor in the Roanoke Civic Center Auditorium in accordance with the contract documents as prepared by the Office of City Engineer in the amount of $75~000.00. Work to be performed between December 19, 1994 and January 19, 1995. Appropriate the following amount from Civic Center Fund Previous Years' Retained Earnings to a new capital outlay account to be established by the Director of Finance. Contract Amount Project Contingency Total Project Cost Reject the other bid received. $75,000.00 3~000.00 $78,000.00 WRH:LBC:afm Attachment cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Civic Center Tax Compliance Officer Manager, General Services TABULATION OF BIDS REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM ROANOKE, VIRGINIA Bids publicly opened by D. D. Roupe on November 16, 1994 at 2:00 p.m. BIDDER LUMP SUM BOND TIME Robert L. Scott, Sr. and Son, Inc. $ 75,000.00 Yes 30 Days Williams Painting and Remodeling, $142,250.00 Yes 120 Days* Inc. *Time of execution of the contract is from December 19, 1994 to January 19, 1995 Estimated Cost: $75,000.00 Office of City Engineer Roanoke, Virginia November 28, 1994 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #514 Dr. Houston Bell 3815 Belle Aire Circle, S. W. Roanoke, Virginia 24018 Dear Dr. Bell: I am enclosing copy of Ordinance No. 32255-112894, as amended, authorizing alteration and closing by temporary barricade that portion of Belle Aire Circle, S. W., approximately 230 feet in length, extending to and from Brandon Avenue, S.W. Ordinance No. 32255-112894 was adopted by the Council of the City of Roanoke on first reading on Monday, November 14, 1994, also adopted by the Council on second reading on Monday, November 28, 1994, and will take effect ten days following the date of its second reading. Sincerely, Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mr. Junius Crowgey, 3814 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Richard S. Whitney, 3820 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Ms. Mary F. Hauser and Ms. Jean Patron, 3918 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Alan Chriss, 3922 Belle Aire Circle, S. W., Roanoke, Virginia 24O18 Mr. and Mrs. W. Lee Wilhelm, III, 4010 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Dr. Houston Bell December 1, 1994 Page 2 pc: Mr. Richard F. Guerrant and Ms. Anne Munstedt, Trustees of the Estate, 4107 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Melvin Morgan, 4118 Belle Aire Circle, S.W. Roanoke, Virginia 24018 ' Mr. and Mrs. James Goodykoontz, 4125 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. H. H. Schirmer, 4128 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. W. H. Highfill, 4213 Belle Aire Circle, S.W. Roanoke, Virginia 24018 ' Mr. and Mrs. Harold G. Ramsuer, 4214 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Ms. Mary Jane Maxwell, 4219 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Richard B. Burrow, 4223 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Kenneth Davis, 4307 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Robert M. Lyon, 4011 Cravens Creek Road, S. W., Roanoke, Virginia 24018 Ms. Sandra S. Puckett, 1318 Crestmoor Drive, S.W. Roanoke, Virginia 24018 ' Mr. and Mrs. Carroll Bell, 4316 Belle Aire Circle, S. W. Roanoke, Virginia 24018 ' Mr. James M. Wyrick, 4304 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Ms. Lorna M. Hall, 3016 Northview Drive, S. W., Roanoke, Virginia 24015 Mr. James L. Brooks, 2257 ManderviIle Canyon Road, Los Angeles, California 90049 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #514 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am enclosing copy of Ordinance No. 32255-112894, as amended, for recordation in your office, authorizing alteration and closing by temporary barricade that portion of Belle Aire Circle, S. W., approximately 230 feet in length, extending to and from Brandon Avenue, S. W. Ordinance No. 32255-112894 was adopted by the Council of the City of Roanoke on first reading on Monday, November 14, 1994, also adopted by the Council on second reading on Monday, November 28, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Dr. Houston Bell, 3815 Belle Aire Circle, S. W., Roanoke, Virginia 24018 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32255-112894. AN ORDINANCE authorizing the alteration and closing by temporary barricade of a certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, Houston Bell filed an Amended Application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to alter and close by temporary barricade the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, public hearing was held on said Amended Application by the City Council on November 14, 1994, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said Amended Application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested temporary closing of the subject public right-of-way have been properly notified; and WHEREAS, from~all of the foregoing, the Council considers that no substantial inconvenience will result to any individual or to the public from altering and closing by temporary barricade said public right-of-way, and that such alteration will promote the safety and welfare of those using the subject public right-of-way and the right-of-way in the vicinity of the right-of-way to be temporarily closed. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: Belle Air Circle, S.W., extending from Brandon Avenue, S.W., be, and hereby is, altered and closed by way of a temporary barricade, for a period of one year from the adoption of this ordinance, as described above and in said Amended Application. The City shall construct and install a physical barrier at the intersection of Belle Air Circle, S.W., and Brandon Avenue. BE IT FURTHER ORDAINED that the City staff review the effectiveness and overall impact of the temporary closure on the adjacent community during the one year period of closure, and report its findings to the Planning Commission within three months of the above-referenced twelve (12) month time period to provide for a final recommendation to this Council on the question of permanent closure by barricade. BE IT FURTHER ORDAINED that lighting, reflectorization, and warning signs, if appropriate, be installed and maintained on both sides of said temporary barricade. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "altered and closed by temporary barricade" on said right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this Ordinance shall be spread. BE IT FURTHER ORDAINED that the City Clerk deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, an attested copy of this ordinance in order that said Clerk may make proper notations, if any, of the alteration by temporary barricade as described above on all maps and plats recorded in that office on which Belle Air Circle, S.W., appears. ATTEST: City Clerk. Roanoke City Planning Commission November 14, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Amended Request of Mr. Houston Bell for the City to close Belle Aire Circle, S.W., on a temporary basis for a specified time period not to exceed one year from the date of adoption by City Council of an ordinance providing for said closure. Dear Members of the Planning Commission: Belle Aire Circle, S. W., is a public street that was annexed into the City in 1976. The street right-of-way extends between Crestmoor Avenue and Brandon Avenue (Lee-Hi Road), S. W. (see attached Map "A"). Bo Right-of-Way of Belle Aire Circle provides access to the premises of 21 property owners. Right-of-way of this street varies from a width of 30 feet, at its northerly approach to Brandon Avenue, to a width of approximately 45 feet, along its westerly course to Crestmoor Avenue. Co Street was originally constructed at a sub-standard paved-way-width (asphalt area) of approximately fifteen (15) feet, with no abutting curbs, gutters, or sidewalks. There is no public drainage system in the immediate area. Subdivision of land, dedication of a new adjoining street (Belle Aire Lane) and the construction of a number of new single family dwellings has occurred within this immediate community during the past year (see attached Map "A"). II. Current Situation: City staff, in response to a request from the applicant and approximately 12 residents of Belle Aire Circle, met at Mr. Bell's residence in June 1994, to discuss the subject of closing a portion of Belle Aire Circle, S. W. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 November 14, 1994 Application to close the street was received on July 8, 1994. Application requested that the City permanently close, vacate and discontinue Belle Air, Circle, S. W., at its entrance to Brandon Avenue. The application submitt~ ~ MrI~.y_~_L~ cites the following reasons as justification for the subject closure: All abutting landowners have been notified and a very large majority are in agreement that the street should be closed. e Belle Aire Circle is a narrow, sleepy street, 14 feet wide, with no sidewalks. o Entering and exiting from this street onto Brandon Avenue is, at best, precarious, as visibility to oncoming traffic is zero. The street is presently being used by many large trucks carrying heavy equipment and by automobiles as a needless and unnecessary short cut from Route 419. C. Application also included the following specific request: "4. With due respect, the landowners of Belle Aire Circle, S.W., ask the City of Roanoke to thoughtfully consider covering any expense incurred for a cul-de-sac should one prove necessary." Application of Mr. Bell to close and permanently vacate a portion of Belle Air, Circle, S.W., was initially reviewed by the Planning Commission at its regular meeting of September 7, 1994. Planning Commission report recommended that the subject street be closed by barricade, but without vacation of any part of the street right-of-way and further recommended the installation of a public turnaround of the proposed terminus of the street. Residents in attendance at the meeting were in disagreement as to the most appropriate location for this turnaround. Commission continued the matter in order to provide staff with ample time to reduce this area of concern. Amended application was reviewed by the Commission at its regular meeting of October 5, 1994. Application, as amended, includes the following changes: Applicant requests that the street be closed on a temporary basis by means of a barricade for a specified period of time not to exceed 12 Members of Council Page 3 November 14, 1994 III. Issues: months from the date of the adoption by City Council of an ordinance providing for such closure. Amended application requests that the public turnaround be provided during this time period at the 't" shaped juncture of the street as shown on the map attached to his application. A. Neighborhood convenience/inconvenience. B. Traffic impact. C. Utilities within the public fight-of-way. D. Creation of a dead-end street. E. Relationship to the Comprehensive Plan. IV. Alternatives: A. Recommend that City Council approve the applicant's amended application to close Belle Aire Circle, S. W., on a temporary basis for a specified time period of one year, but without vacation of any part of the street right-of-way, thereby recommending that said temporary closure be effected by barricade as shown and described on Map "B" as attached to this report, subject to certain conditions outlined in part V of this report. 1. Neighborhood convenience/inconvenience: (a) Neighborhood convenience: All "cut-through" traffic will be eliminated by closure of the street at its Brandon Avenue intersection. Potential for any future increase in "cut-through" traffic as a result of the planned Peters Creek Road extension, and/or the widening of Brandon Avenue will also be eliminated. Noise, and other related problems generally associated with cut-through traffic will be eliminated. Future Members of Council Page 4 November 14, 1994 privacy, solitude and security of the immediate residential community will be ensured and preserved. (b) Neighborhood inconvenience: Future access to the neighborhood for police, fire and emergency services will be via Keagy Road and Crestmoor Avenue from the north, and via Deyerle Road, Cravens Creek Road and Crestmoor Avenue from the east (see attached Map C). Fire department reports that its response time to residences on this street will be increased by two (2) minutes. Fire department advises, however, that it would have no objection to the closure if the following provisions are made: The City retains the public right-of-way to its intersection with Brandon Avenue. The barrier to be installed at the street terminus is designed to be opened, removed or knocked down to accommodate emergency access for fire department vehicles. Access to Brandon Avenue for neighborhood and *cut-through" traffic will be available via Crestmoor Avenue and Keagy Road, $. W., or via Deyerle Road, Cravens Creek Road and Crestmoor Avenue (see attached Map C). Closure of this street will have little, if any, impact or effect on general traffic or traffic needs in the immediate area. It will, however, serve to enhance, protect and preserve the future character and tranquility of the surrounding residential community. Existing public access from Belle Aire Circle to Brandon Avenue will be eliminated. Traffic moving to and from Belle Aire Circle is currently hampered by an insufficient sight distance and visibility of on-coming traffic along Brandon Members of Council Page 5 November 14, 1994 Avenue. (Note: Proposed widening of Brandon Avenue will eliminate this problem at a future date). (d) Planned Peters Creek Road extension and the future widening of Brandon Avenue could potentially result in traffic increases (cut-through) on this obvious "short-cut" street, similar to the situation that developed on Wright Road, $. W., several years ago. 3. Utilitie~ within the public right-of-way: (a) Utilities will not be an issue. (b) City will not vacate any portion of the street right-of-way. Creation of a dead-end street: Closure, by barricade, of the street as requested will create a dead-end street. (a) Street junction near the southerly end of Belle Aire Circle will provide a sufficient area for a "T" turnaround (see Map A). Co) A barrier designed to be opened, removed or knocked down will have to be installed at the point of closure, subject to the approval of the City Fire Department. (c) Street signs denoting "No thoroughfare" and "Dead End" will have to be installed at appropriate comers at the intersection of Crestmoor/Belle Aim Circle and at the juncture of the area designated for "T" turnaround movements (See Map A). Se Relationship tO the Comprehensive Plan: The applicant's request is consistent with the intent of the Comprehensive Plan, "to protect and enhance the character and stability of neighborhoods." Bo Recommend that City Council deny the applicant's request to close and vacate the described section of Belle Aire Circle, S. W. Neighborhood impact: Neighborhood will continue to be adversely affected by cut-through traffic. TraffiC: Traffic passing through this narrow section of street will continue to increase as a result of the following: Members of Council Page 6 November 14, 1994 New residential development occurring within the neighborhood and the surrounding area. Proposed Peters Creek Road Extension and the widening of Brandon Avenue in the near future. Traffic entering and exiting Belle Aim Circle from, or onto Brandon Avenue will continue to be affected by insufficient sight distances and visibility until such time as Brandon Avenue is widened. 3. Utilities within the public right-of-way will not be an issue. 4. Creation of a dead-end street will not be an issue. 5. Relationship to the Comprehensive Plan will not be an issue. V. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Bradshaw absent) recommends that City Council approve the applicants request to close Belle Aim Circle, S. W., on a temporary basis for a specified time period of one year from the date of adoption of the ordinance providing for said closure, but without vacation of any part of the street right-of-way, thereby recommending that said closure be effected by barricade, as shown and described on Map "B" as attached to this report, subject to the following conditions: The applicant shall provide for the construction and installation of a physical barrier at the intersection of Belle Aire Circle, S.W., and Brandon Avenue, S.W., designed to be opened, removed or knocked down. The design and installation of this barrier shall be subject to the approval of the City Fire Department. City staff shall review the effectiveness and overall impact of the temporary closure on the adjacent community during the one year period of closure. City staff will report its findings to the Planning Commission within three months of the time period to provide for a final recommendation to City Council on the question of permanent closure by barricade. Co If a barricade specified herein has not been installed by the applicant and approved by the City Fire Department within a period of twelve (12) months from the date of the ordinance providing for the subject temporary closure, Members of Council Page 7 November 14, 1994 then said ordinance shall become null and void with no further action by City Council being necessary. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM/ERT/ga cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: FIRST i~LENDED Application of Dr. Houston Be]] ) TO CLOSE A PUBLIC STREET for the closing of Belle Aire ) Circle, SW at the Brandon Road ) Entrance. MEMBERS OF COUNCIL: Houston Bell, MD, by counsel, applies to have Belle Aire Circle, SW, in the City of Roanoke, Virginia, closed on a Temporary basis for a specified time period of one (1) year, pursuant to VA. Code Ann. Section 15.1-384 and Section 30-14, Code of the City of Roanoke (1979) as amended. The subject street is more particularly described on the attached map and as follows: Closure by barricade of Belle Aire Circle, SW, at it's intersection with Brandon Avenue, SW. 1. All the landowners whose property adjoins the property to be vacated have been notified and a very large majority are in agreement with this application. 2. The property to be vacated is a narrow sleepy street 14 feet wide (no sidewalk) and at best, entering and exiting from this street is precarious, as visibility to oncoming traffic from Brandon is zero. 3. The property is presently being used by many large trucks carrying heavy equipment, and by automobiles as a needless and unnecessary short cut from Electric Road, (or Rt. 419) thereby creating a hazard. 4. The applicant agrees to provide for the installation of a barricade at the proposed point of closure. The barricade shall be subject to the approval of the City Fire Department. 5. With due respect, the applicant and the land owners of Belle Aire Circle, SW, ask the City of Roanoke to thoughtfully consider covering the expense incurred for said barricade, and any cost incurred for a cul-de- sac should one be deemed necessary in the future. WHEREFORE, Dr. Houston Bell requests that the above described street, be closed on a temporary basis for a specified time period of one (1) year, by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Ann, Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979) as amended. Respectfully submitted, Dr. Houston Bell DATE' Dr. Junius Crowgey Mr. & Mrs. Richard S. Whitney Mrs. Mary Folger Hauser Mr. Robert Lyon :: ., ... ¥¥ I v MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 27, 1994 File #514 Dr. Houston Bell 3815 Belle Aire Circle, S. W. Roanoke, Virginia 24018 Dear Dr. Bell: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, November 14, 1994, at 7:00 p.m., or as soon thereafter as the matter may be heard, on your request that the City of Roanoke alter and close by temporary barricade that portion of Belle Aire Circle, S. W., approximately 230 feet in length, extending to and from Brandon Avenue, S. W. For your information, I am enclosing copy of a notice of the public hearing and a report of the City Planning Commission with regard to the request for temporary barricade. Please review the documents and if you have questions with regard to the Planning Commission report, you may contact John R. Marlles, Chief of Community Planning, at 981-2344. It will be necessary for you or your representative to be present at the November 14 publie hearing. Failure to appear could result in a deferral of the request for temporary barricade until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Nov Eno. pc: Mr. Junius Crowgey, 3814 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Richard S. Whitney, 3820 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Dr. Houston Bell October 27, 1994 Page 2 Ms. Mary F. Hauser and Ms. Jean Patron, 3918 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Alan Chriss, 3922 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. W. Lee Wilhelm, III, 4010 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Richard F. Guerrant and Anne Munstedt, Trustees of the Estate, 4107 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Melvin Morgan, 4118 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. James Goodykoontz, 4125 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. H. H. Schirmer, 4128 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. W. H. Highfill, 4213 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Harold G. Ramsuer, 4124 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Ms. Mary Jane Maxwell, 4219 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Richard B. Burrow, 4223 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Kenneth Davis, 4307 Belie Aire Circle, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Robert M. Lyon, 4011 Cravens Creek Road, S. W., Roanoke, Virginia 24018 Ms. Sandra S. Puckett, 1318 Crestmoor Drive, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Carroll Bell, 4316 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Mr. James M. Wyrick, 4304 Belle Aire Circle, S. W., Roanoke, Virginia 24018 Ms. Lorna M. Hall, 3016 Northview Drive, S. W., Roanoke, Virginia 24015 Mr. James L. Brooks, 2257 Manderville Canyon Road, Los Angeles, California 90049 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 October 27, 1994 File #51-514 SANDRA H. EAKIN Deputy City Clerk The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised public hearings for Monday, November 14, 1994, at 7:00 p.m., on the following matters: Request of Mr. W. Michael Woolwine representing Trinity Evangelical Lutheran Church, that a tract of land located at the southeast corner of the intersection of Greenland Avenue and Epperly Avenue, N. W., described as Official Tax Nos. 2161001, 2161003 and 216102§, be rezoned from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. e Request of Dr. Houston Bell that the City of Roanoke alter and close by temporary barricade that portion of Belle Aire Circle, S. W., approximately 230 feet in length, extending to and from Brandon Avenue, S. W. For your information, I am enclosing copy of City Planning Commission reports with regard to the abovedescribed public hearings. If you desire additional information prior to the public hearings, please do not hesitate to call me. Sincerely, Mary F. P~a kef, City Clerk CMC/AAE MFP: sm Nov Enc. The Honorable Mayor and Members of the Roanoke City Council October 27, 1994 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Willard N. Claytor, Director of Real Estate Valuation Doris K. Layne, Account Technician, Real Estate Valuation William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner, w/notices of public hearings John R. Marlles, Agent, City Planning Commission, w/notices of public hearings Evelyn D. Dorsey, Acting Zoning Administrator, w/notices of public hearings '94 14, 2004, It ?:00 p.m., or iii soon ~ Ii the mltW nm), be hied, In ,the ~ Chember in the Munlolpel 8.W., on in ~ to iI~r olde the followlnl pul)ilo 8.W,, W 230 fNt in graodon Aveo~ LW.. NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, November 14, 1994, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to alter and close by a temporary barricade the following public right-of-way: That portion of Belle Aire Circle, S.W., approximately 230 feet in length, extending to and from Brandon Avenue, S.W. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 26th day of October , 1994. Mary F. Parker, City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 17, 1994 File #514 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended application from Houston Bell requesting that a 230 foot portion of Belle Aire Circle, S. W., at its intesection with Brandon Avenue, be permanently vacated, discontinued and closed. Sincerely, ~t~,~,., Mary F. Parker, CMC/AAE City Clerk MFP: sm a/bell Eno. pc: The Honorable Mayor and Members of the Roanoke City Council Dr. Houston Bell, 3815 Belie Aire Circle, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney IN THE OOUNOIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: F±rst i~ended Application of Dr. Houston Bell ) TO CLOSE A PUBLIC STREET for the closing of Belle Aire ) Circle, 8W at the Brandon Road ) Entrance. MEMBERS OF COUNCIL: Houston Bell, MD, by counsel, applies to have Belle Aire Circle, SW, in the City of Roanoke, Virginia, closed on a Temporary basis for a specified time period of one (1) year, pursuant to VA. Code Ann. Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979) as amended. The subject street is more particularly described on the attached map and as follows: Closure by barricade of Belle Aire Circle, SW, at it's intersection with Brandon Avenue, SW. 1. All the landowners whose property adjoins the property to be vacated have been notified and a very large majority are in agreement with this application. 2. The property to be vacated is a narrow sleepy street 14 feet wide (no sidewalk) and at best, entering and exiting from this street is precarious, as visibility to oncoming traffic from Brandon is zero. 3. The property is presently being used by many large trucks carrying heavy equipment, and by automobiles as a needless and unnecessary short cut from Electric Road, (or Rt. 419) thereby creating a hazard. 4. The applicant agrees to provide for the installation of a barricade at the proposed point of closure. The barricade shall be subject to the approval of the City Fire Department. 5. With due respect, the applicant and the land owners of Belle Aire Circle, SW, ask the City of Roanoke to thoughtfully consider covering the expense incurred for said barricade, and any cost incurred for a cul-de- sac should one be deemed necessary in the future. WHEREFORE, Dr. Houston Bell requests that the above described street, be closed on a temporary basis for a specified time period of one (1) year, by the Council of the City of Roanoke, Virginia, in accordance with Virqinia Code Ann, Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979) as amended. Respectfully submitted, Dr. Houston Bell DATE Dr. Junius Crowgey Hr. & Hrs. Richard S. Whitney Mrs. Hary Folger Hauser Mr. Robert Lyon ro rim crr¥ ov PERTAINING TO THE STREET CLOSURE RE~0EST (~i~: ~,~' :i 5' Request from Houston Bell that a 230 foot portion of Belle Aire ) Circle, S.W., at its Brandon Avenue, S.W., intersection be ) AFFIDAVIT vacated, discontinued and closed. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by fu'st-class mail on the 26th day of September, 1994, notices of a public hearing to be held on the 5th day of October, 1994, on the closure captioned above to the owner or agent of the parcels listed below at their last known address: .Parcel 5170217 Owner. Agent or Occupant Junius Crowgey 5170107 Houston Bell 5170216 Richard S. Whitney Audrey K. Whitney 5710218 Mary F. Hauser Jean Parron 5170219 5170220 5170221 5170104 5170112 5170223 5170224 5170108 5170225 Alan and Amy Chriss W. Lee Wilhelm, III Elaine Wilhelm Richard F. Guerrant Richard Guerrant Anne Munstedt, Trs. Melvin Morgan Wanda Morgan Jimmy Goodykoontz Phyllis S. Goodykoontz H. H. Schirmer Yvonne Schirmer Address 3814 Belle Aire Circle, SW Roanoke, VA 24018 3815 Belle Aim Circle, SW Roanoke, VA 24018 3820 Belle Aire Circle, SW Roanoke, VA 24018 3918 Belle Aire Circle, SW Roanoke, VA 24018 3922 Belle Aire Circle, SW Roanoke, VA 24018 4010 Belle Aim Circle, SW Roanoke, VA 24018 4107 Belle Aire Circle, SW Roanoke, VA 24018 4107 Belle Alre Circle, SW Roanoke, VA 24018 4118 Belle Aim Circle, SW Roanoke, VA 24018 4125 Belle Aire Circle, SW Roanoke, VA 24018 4128 Belle Aire Circle, SW Roanoke, VA 24018 5170109 5170110 5170227 5140202 5140206 5140204 5140203 5170222 5170230 5170229 5170228 5170106 5170120 5170119 5170118 5170117 5140201 W. H. Highfill Caroline Highffll Harold G. Ramsuer Mary Ramseur Mary Jane Maxwell Richard B. Burrow Hunter H. Burrow Kenneth Davis Alpha Davis Robert M. Lyon Margaret F. Lyon Sandra S. Puckett Carroll and Cadell Bell Theathel M. Wyrick c/o James M. Wyrick Loma M. Hall 4213 Belle Aire Circle, SW Roanoke, VA 24018 4214 Belle Aim Circle, SW Roanoke, VA 24018 4219 Belle Aim Circle, SW Roanoke,VA 24018 4223 Belle Aire Circle, SW Roanoke, VA 24018 4307 Belle Aim Circle, SW Roanoke, VA 24018 4011 Cravens Creek Road, SW Roanoke, VA 24018 1318 Crestmoor Drive, SW Roanoke, VA 24018 4316 Belle Aire Circle, SW Roanoke, VA 24018 4304 Belle Aire Circle, SW Roanoke, VA 24018 3016 Northview Drive Roanoke, VA 24015 James L. Brooks 2257 Manderville Canyon Road Los Angeles, CA 90049 (Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th day of September, 1994. Notary Public My Commission Expires: MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk December 1, 1994 File #51 Mr. W. Michael Woolwine Shanks Associates 313 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Woolwine: I am enclosing copy of Ordinance No. 32256-112894 rezoning a tract of land located at the southeast corner of the intersection of Greenlawn Avenue and Epperly Avenue, N. W., described as Official Tax Nos. 2161001, 2161002 and 2161025, from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Ordinance No. 32256-112894 was adopted by the Council of the City of Roanoke on first reading on Monday, November 14, 1994, also adopted by the Council on second reading on Monday, November 28, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mr. and Mrs. Douglas C. Boothe, 4015 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Gladys W. Morris, 2334 Brookfield Drive, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Michael Trail, 5225 Orchard Hill Drive, N. W., Roanoke, Virginia 24019 Mr. Steven Griffith, 5024 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 ~ir. W. Michael Woolwine December 1, 1994 Page 2 pc: Ms. Lila K. Mann or Ms. Sara Mann, c/o Delores Bonhotel, 4135 Blue View Drive, N. W., Roanoke, Virginia 24012 Mr. and Mrs. William Sutcliffe, 4104 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Linda F. Whitenack, 4103 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Mr. John D. Fralin, 7539 North Brook Drive, N. W., Roanoke, Virginia 24019 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1994. No. 32256-112894. AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 216, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on November 14, 1994, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 216 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: A tract of land located at the southeast corner of the intersection of Greenlawn Avenue and Epperly Avenue, N.W., and designated on Sheet No. 216 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 2161001, 2161002 and 2161025, be, and are hereby rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to the following proffer: the property will be developed for the purpose of a paved surface parking lot, and accessory uses and structures, as more fully set forth in the First Amended Petition, filed in the Office of the City Clerk on September 28, 1994, and that Sheet No. 216 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke City Planning Commission November 14, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Request from Trinity Evangelical Lutheran Church, represented by W. Michael Woolwine of Shanks Associates, P.C., that property located at the southeast comer of the intersection of Greenland and Epperly Avenues, N.W., Official Tax Nos. 2161001, 2161003 and 2161025, be rezoned from RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Background: ho Purpose of the rezoning request is to provide for the construction of parking lot facilities and other church related structures that would complement the existing church and neighborhood. Bo Petition to rezone was filed on September 13, 1994. The following condition was proffered by the petitioner: That the property will be developed for the purpose of parking lot facilities and other church related structures. First amended petition to rezone was filed on September 28, 1994, with the following proffer: "That the property will be developed for the purpose of a paved surface parking lot and accessory uses and structures." Planning Commission public hearing was held on Wednesday, October 5, 1994. Mr. Michael Woolwine of Shanks and Associates, appeared before the Commission on behalf of the petitioner. Mr. Woolwine informed the Commission Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 II. Issues: that the church owned four tracts of land, one on which the church was built, zoned C-2, and three adjoining tracts zoned RM-2. He stated that the church wanted to rezone the residentially zoned parcels to C-2 for the purpose of installing a paved parking lot and other accessory uses and structures for the church. Mr. Woolwine showed the Commission a diagram of the church, its surrounding property and the zoning of properties in the immediate area. Ms. Dorsey gave the staff report. She stated that the purpose of the rezoning was to place the contiguous properties into one zoning district classification to allow the expansion of the church uses such as the parking lot. Ms. Dorsey reviewed the surrounding zoning and land use pattern in the area and informed the Commission that despite the fact that the proposed rezoning would introduce commercial zoning into an established residential area, the proffered use of the property for an off-street parking lot, that would be screened and buffered from the adjoining property, would serve as a transitional land use and buffer to the neighborhood from the uses along Williamson Road. Mr. Buford inquired if the neighborhood group for this area had been notified of this request. Ms. Dorsey responded that the Williamson Road Action Forum was notified and as of the meeting, no comments had been received by staff. No one appeared from the audience to speak in favor or in opposition to the request. Ao Zoning of the subject property is RM-2, Residential Mulfifamily, Medium Density District. The surrounding zoning pattern in the area is as follows: to the north and northeast is RS-3, Residential Single Family District and RM-2, Residential Multifamily, Medium Density District, respectively; to the east, adjoining this property, is C-2, General Commercial District; to the west is RM- 1, Residential Multifamily, Low Density District; and to the south is RM-2, Residential Multifamily, Medium Density District. Land use of the subject property is a single family residence which has been converted to a church rummage sales facility and two (2) vacant, undeveloped lots. Surrounding land uses in the area are as follows: to the north, west and south are single family residences; to the northeast is a small multifamily development; to the far northeast is a barbecue restaurant; and to the west is the church and other highway-oriented commercial uses along Williamson Road. Members of Council Page 3 Ill. Co Access to the property is from the adjoining public streets, Epperly Avenue and Greenland Avenue. The City Traffic Engineer has stated that no traffic impacts are anticipated from the proposed use of the site for parking and other church related uses. Screening of the property, if developed as a parking lot or other church related facility, would be required as part of the comprehensive development plan review and approval process because the proposed commercially zoned land would be contiguous to residentially zoned property to the south. Neighborhood organization is the Williamson Road Action Forum. The Planning office notified the organization in writing on September 23, 1994, and the Planning staff has not received any comments regarding this matter as of the writing of this report. F. Comprehensive Plan recommends that: Expansion of commercial development is carefully evaluated to ensure minimal conflict with residential areas and to promote good land use. 2. Neighborhood character and environmental quality be protected. Alternatives: A. City Council approve the rezoning request. Zoning of the subject property would become conditional, C-2, General Commercial District, and the adaptive reuse of the existing structure for church related activities would be allowed to continue and the construction of an additional off-street parking facility would be allowed to take place. Land use would become accessory uses to the church. As part of the adaptive reuse of the property and the installation of an additional off- street parking area for the church, screening and buffer requirements would be imposed because the site does adjoin a residentially zoned and developed area to the south. Access to and from the site can safely be provided by the adjoining public streets, Epperly Avenue and Greenland Avenue. The City Traffic Engineer has stated that given the proposed use of the property for church related parking and activities, that no traffic impacts are anticipated from this proposed and continued use of the property. Members of Council Page 4 Bo Screening would be imposed as part of the comprehensive development plan review for the parking area and existing structure to buffer and separate the commercial zoning and use of the property from the residential to the south of the property. ]51t, ighl~L~ would not be affected by the periodic use of the proffered church parking area and the continued operation of the residence that has been used for church related activities. 6. Comprehensive Plan issues as set forth would be followed. City Council deny the rezoning request. Zoning of the subject property would remain RM-2, Residential Multifamily, Medium Density District. The proposed development of the vacant portion of the property as off-street parking would not be allowed to take place and some uses of the existing residential structure that have been adaptively converted would not be allowed to take place as well. Land use would remain a single family residence used for church related purposes and two (2) vacant, undeveloped lots. 3. Access to the site would not be an issue. 4. Screening would not be required. Neighborhood would remain as is with two (2) vacant lots available for future residential, infill development. 6. Comprehensive Plan issues as set forth could be followed at a later date. IV. Recommendation: The Planning Commission, by a vote of 5 to 0 (Mr. Price and Mr. Bradshaw absen0 recommended approval of the requested rezoning finding that the request would place all the contiguous property under one ownership into the same zoning district classification to facilitate the conditional development of that property. Furthermore, that development of the site as an additional off-street church parking area would provide a transitional use and buffer area from the major arterial corridor (Route 1 1, Williamson Road) to the residential uses to the west and south of the property. Members of Council Page 5 Respectfully submitted, Paul C. Buford, Jr., Vice Chairman Roanoke City Planning Commission PCB:EDD: mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Agent for the Petitioner PETITION TO REZONE FIRST AMENDED PETITION IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of a tract of land lying at the S.E. intersection of Greenlawn Avenue, N.W. and Epperly Avenue, N.W. in the City of Roanoke. More specifically, rezoning is to include Tax Parcel No. 2161025 (2915 Epperly Avenue), Tax Parcel No. 2161001 (4027 Greenlawn Avenue), and Tax Parcel No. 2161002 (Greenlawn Avenue Lot). Petition to include rezoning of said property from Residential Multifamily, Medium Density District (RM-2) to General Commercial District (C-2), such rezoning to be subject to certain conditions. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Trinity Evangelical Lutheran Church, owns the land in the City of Roanoke containing 0.70 acres, more or less, located at 4027 Greenlawn Avenue N.W., (Tax Map No. 2161001), 2915 Epperly Avenue N.W., (Tax Map No. 2161025), and a lot at Greenlawn Avenue N.W., (Tax Map No. 2161002). Said tract is currently zoned RM-2. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from Residential Multifamily, Medium Density District (RM-2), to General Commercial District (C-2), subject to certain conditions set forth below, for the purpose of a paved surface parking lot and other church related structures that compliment the aesthetics of the neighborhood. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow for a consistent zoning throughout the property owned by the Trinity Evangelical Lutheran Church, therefore enhancing the City's policy of contiguous zoning. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed for the purpose of a paved surface parking lot, and accessory uses and structures. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 9th day of September 1994. Respectfully submitted, Agent Shanks Associates, P.C. 313 Luck Avenue, S.W. Roanoke, Virginia 24016 Owner Trustees Trinity Evangelical Lutheran Church of Roanoke, 2921 Epperly Avenue, N.W. Roanoke, Virginia 24012 sxsmzr__ Address of Subject Property: 2915 Epperly A yen ue, N.W. 4027 Greenla wn A venue, N.W. Greenla wn Aven ue, N.W. Roanoke, Virginia 24012 Tax .No. 2161025 Tax No. 2161001 Tax No. 2161002 Applicant's Name: Trustees Trinity Evangel~cal Lutheran Church ADJOINING PROPER TY 0 WNERS This list as follows are those property owners who own property beside, behind or across the street from the subject property noted above: Off~ciai Tax Number 2161003 2161013 2161016 2160915 216O916 216O917 2160512 2160606 Owner's Name and M~li,~q Address Douglas C. & Barbara W. Boothe 4015 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 Trinity Evangei~cal Lutheran Church of Roanoke, 2921 Epperly A yen ue, N.W. Roanoke, Virginia 24012 Gladys Webber Morris 2334 Brookf~eld Dr~ve Roanoke, Virginia 24018 M~chaei D. & Linda D. Trail 4028 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 Margaret B. Waldron 4024 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 Lila K. Mann or Sarah Mann 4018 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 W~ll~m K. & Gladys B. Sutcliffe 4104 Greerz~wn Avenue, N.W. Roanoke, Virginia 24012 Linda F. Wh~tenack 4103 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 2160612 2160613 2160511 21606o5 2160614 2161017 2161005 2160918 2160919 2160621 John D. Fralin 7539 North Brook Drive Roanoke, VA 24019 John D. Fralin 7539 North Brook Dz~ve Roanoke, VA 24019 Bruce R. & Nancy B. Lawrence 4108 Greenlawn Avenue, N.W. Roanoke, Virginia 24012 Charles E. & Lois J. Scruggs 4107 Greenlawn Avenue, N.W. Roanoke, Virginla 24012 John D. Fr~lfn 7539 Northbrook Drive Roanoke, Virgirna 24019 Gladys W. Morris 4000 Wf?l~mmson Road, N.W. Roanoke, Virgirna 24012 Gladys W. Morris 2334 Brookf~eld Drive, S.W. Roanoke, Virginia 24018 John C. & Doris M. Dillon 4012 Greenlawn Avenue, N.W. Roanoke, Virgirua 24012 David Z. Estrada 4008 Greenlawn Avenue, N.W. Roanoke, Virgin~ 24012 James D. & Loretta M. Fr, H~ 4206 WilIiamson Road, N.W. Roanoke, Virgirna 24012 Proposed Rezoning & ~. \ 73.66 0 .~/'05. Il 21608~3 Zj& 10o'1 ~.%la { 0 il Z~' ?-i6IoLG '1 'RI[ET PROPOSED REZON.ING RM-2 to C22~, Co MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 27, 1994 File #51 Mr. W. Michael Woolwine Shanks Associates 313 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Woolwine: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, November 14, 1994, at 7: 00 p.m., or as soon thereafter as the matter may be heard, on the request of Trinity Evangelical Lutheran Church that a tract of land located at the southeast corner of the intersection of Greenland Avenue and Epperly Avenue, N. W., described as Official Tax Nos. 2161001, 2161003 and 2161025, be rezoned from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercihl District, subject to certain conditions proffered by the petitioner. For your inforrhation, I am enclosing copy of a notice of the public hearing and a report of the City Planning Commission with regard to the abovedescribed request for rezoning. Please review the documents and if you have questions with regard to the Planning Commission report, you may contact John R. Marlles, Chief of CommunitY Planning, at 981-2344. It will be necessary for you or your representative to be present at the November 14 public hearing. Failure to appear could result in a deferral of the request for rezoning until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Nov Enc. Mr. W. Michael Woolwine October 27, 1994 Page 2 pc: Mr. and Mrs. Douglas C. Boothe, 4015 Greeniawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Gladys W. Morris, 2334 Brookfield Drive, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Michael Trail, 5225 Orchard Hill Drive, N. W., Roanoke, Virginia 24019 Mr. Steven Griffith, 5024 Greeniawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Lila K. Mann or Ms. Sara Mann, c/o Delores Bonhotel, 4135 Blue View Drive, N. W., Roanoke, Virginia 24012 Mr. and Mrs. William Sutcliffe, 4104 Greeniawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Linda F. Whitenack, 4103 Greeniawn Avenue, N. W., Roanoke, Virginia 24012 Mr. John D. Fralin, 7539 North Brook Drive, N. W., Roanoke, Virginia 24019 ~T I C i ', Y NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, November 14, 1994, at 7:00 p.m., in the Council Chamber in the MUnicipal Building, 215 Church Avenue, S.W., on the question of rezoning from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, the following property: A tract of land located at the southeast corner of the intersection of Greenland and Epperly Avenues, N.W., bearing Official Tax Nos. 2161001, 2161003 and 2161025, such rezoning to be subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 26thday of October , 1994. Mary F. Parker, City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk September 29, 1994 File #51 Charles A. Price, Jr., Chair City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from W. Michael Woolwine, Counsel, representing Trinity Evangelical Lutheran Church, requesting that a tract of land located at the southeast intersection of Greenlawn Avenue and Epperly Avenue, N. W., identified as Official Tax Nos. 2161025, 2161001 and 2161002, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm r / trinity Eno. pc: The Honorable Mayor and Members of the Roanoke City Council W. Michael Woolwin.e, Counsel, Shanks Associates, 313 Luck Avenue, S. W., Roanoke, Virginia 24016 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Milier, Building Commissioner Steven J. Talevi, Assistant City Attorney PETITION TO REZONE FIRST AMENDED PETITION IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of a tract of land lying at the S.E. intersection of Greenlawn Avenue, N.W. and Epperly Avenue, N.W. in the City of Roanoke. More specifically, rezoning is to include Tax Parcel No. 2161025 (2915 Epperly Avenue), Tax Parcel No. 2161001 (4027 Greenlawn Avenue), and Tax Parcel No. 2161002 (Greenlawn Avenue Lot). Petition to include rezoning of said property from Residential Multifamily, Medium Density District (RM-2) to General Commercial District (C-2), such rezoning to be subject to certain conditions. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Trinity Evangelical Lutheran Church, owns the land in the City of Roanoke containing 0.70 acres, more or less, located at 4027 Greenlawn Avenue N.W., (Tax Map No. 2161001), 2915 Epperly Avenue N.W., (Tax Map No. 2161025), and a lot at Greenlawn Avenue N.W., (Tax Map No. 2161002). Said tract is currently zoned RM-2. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from Residential Multifamily, Medium Density District (RM-2), to General Commercial District (C-2), subject to certain conditions set forth below, for the purpose of a paved surface parking lot and other church related structures that compliment the aesthetics of the neighborhood. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow for a consistent zoning throughout the property owned by the Trinity Evangelical Lutheran Church, therefore enhancing the City's policy of contiguous zoning. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed for the purpose of a paved surface parking lot, and accessory uses and structures. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 9th day of September 1994. Respectfully submitted, By: Agent Shanks Associates, P.C. 313 Luck Avenue, S.W. Roanoke, Virginia 24016 Owner Trustees Trinity Evangelical Lutheran Church of Roanoke, 2921 Epperly Avenue, N.W. Roanoke, Virginia 24012 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA : 27 'i PERTAINING TO THE REZONING REQUEST OF: Request from Trinity Evangelical Lutheran Church, Tax Nos. 2161025 ) 2161001 and 2161001, at intersection of Greenlawn and Epperly )AFFIDAVIT be rezoned from RM-2 to C-2, conditional. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 26th day of September, 1994, notices of a public hearing to be held on the 5th day of October, 1994, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel Owner. Agent or Occupant Address 2161003 2161013 2161016 2160915 2150916 2150917 2160512 2160606 2160612 2160613 Douglas C. and Barbara W. Boothe Petitioner 4015 Greenlawn Avenue Roanoke, VA 24012 Gladys Webber Morris Michael and Linda Trail Steven Griffith 2334 Brookfield Drive Roanoke, VA 24018 5225 Orchard Hill Drive Roanoke, VA 24019 5024 Greenlawn Avenue Roanoke, VA 24012 Lila K. Mann or Sara Mann c/o Delores Bonhotel 4135 Blue View Drive Roanoke, VA 24012 William and Gladys Sutcliffe Linda F. Whitenack John D. Fralin 4104 Greenlawn Avenue Roanoke, VA 24012 4103 Greenlawn Avenue Roanoke, VA 24012 7539 North Brook Drive Roanoke, VA 24019 l~Iartha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th day of September, 1994. NOtary Public My Commission Expires: NOTICE OF PUBLIC HEARING BEFO~ ,~IE i RoANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: '94 ' ? 16 Ail:l? The Roanoke City Planning Commission will hold a public hearing on Wednesday, October 5, 1994, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Trinity Evangelical Lutheran Church, represented by Shanks Associates, that property located at the southeast intersection of Greenlawn Avenue ~md Eppefly Avenue, N.W., more specifically described as property bearing Official Tax Nos. 2161025, 2161001 and 2161002, be rezoned from RM-2, Residential Mulfifamily, Medium Density District to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Fral~klin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, September 20, 1994 and Tuesday, September 27, 1994. Please bill: W. Michael Woolwine Shanks Associates 313 Luck Avenue, SW Roanoke, VA 24016 (703) 343-6685 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk September 13, 1994 File #51 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from W. Michael Woolwine, Counsel, representing Trinity Evangelical Lutheran Church, requesting that a tract of land located at the southeast intersection of Greenlawn Avenue and Epperly Avenue, N. W., identified as Official Tax Nos. 2161025, 2161001 and 2161002, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Sincerely, ~ Mary F .~Park CMC/AAE City Clerk MFP: sm r / trinity Eno. pc: The Honorable Mayor and Members of the Roanoke City Council W. Michael Woolwine, Counsel, Shanks Associates, 313 Luck Avenue, S. W., Roanoke, Virginia 24016 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 28th day of November, 1996. No. 32277-112894. A RESOLUTION cancelling the meeting of the Council of the City of Roanoke scheduled for Tuesday, December 27, 1994 at 10:00 a.m., and rescheduling said meeting for Monday, December 19, 1994 at 10:00 a.m. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled for Tuesday, December 27, 1994, at 10:00 a.m., in the Council Chambers of the Municipal Building, 215 Church Avenue, S.W., is hereby CANCF. I JF.r~ and rescheduled for Monday, December 19, 1994 at 10:00 a.m., in the Council Chambers of the Municipal Building. 2. The City Clerk is hereby authorized to take whatever steps are deemed necessary to notify the public of such cancellation and rescheduling. ATTEST: City Clerk.