HomeMy WebLinkAboutCouncil Actions 10-03-02ROANOKE CITY CO UNCIL
R E G ULAR SESSION
BESTPITCH
36076-100302
OCTOBER 3, 20O2
12:15 P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. (All present)
Briefing on future function and appearance of City of Roanoke streets.
(90 minutes)
A communication from Mayor Ralph K. Smith requesting a Closed Meeting
to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended.
(Approved 7-0)
File #110-132
A request of the City Manager for a Closed Session to discuss acquisition of
real property for public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the City of
Roanoke, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended.
(Approved 7-0)
File #104-166
A communication from Council Member William H. Carder requesting a
Closed Session to discuss a special award being the "Shining Star" award,
pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
(Approved 7-0)
File #80-132
AT 12:20 P.M., THE MEETING WAS DECLARED IN RECESS TO BE
IMMEDIATELY RECONVENED IN ROOM 159 FORA BRIEFING ON
THE FUTURE FUNCTION AND APPEARANCE OF CITY OF
ROANOKE STREETS.
AT 2:00 P.M., THE MEETING WAS DECLARED IN RECESS TO BE
IMMEDIATELY RECONVENED IN THE CITY COUNCIL CHAMBER,
FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING, 215
CHURCH AVENUE, S. W.
ROANOKE CITY CO UNCIL
REGULAR SESSION
OCTOBER 3, 20O2
2:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Catherine A. Houchins,
Pastor, Metropolitan Community Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Friday, October 4, 2002, at
7:00 p.m., and Saturday, October 5, 2002, at 4:00 p.m. Council meetings are
now being offered with closed captioning for the hearing impaired.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION.
4
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Proclamation declaring the month of October 2002, as Crime Prevention
Month.
File #3-5
Proclamation declaring the week of October 6 - 12, 2002, as Fire Prevention
Week.
File #3-70
Proclamation declaring the week of October 6 - 12, 2002, as Mental Illness
Awareness Week.
File #3-314
Proclamation declaring the month of October 2002, as National Arts and
Humanities Month.
File #3
Proclamation declaring the month of October 2002, as National Disability
Employment Awareness Month.
File #3-353
e
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meeting of City Council held on Monday,
August 19, 2002.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from the City Manager requesting that Council
schedule a public heating for Tuesday, October 15, 2002, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to a Deed of Release
and Dedication for a water line easement outside the Falling Creek Filtration
Plant and Deed of Quitclaim for right-of-way through the roadways.
RECOMMENDED ACTION: Concur in the request.
File #28-468
C-3
Qualification of the following persons:
William M. Hackworth, City Attorney; Jesse A. Hall,
Director of Finance; Mary F. Parker, City Clerk; and
Troy A. Harmon, Municipal Auditor, for two year terms
of office, commencing October 1, 2002 and ending
September 30, 2004;
Raymond Debose, Jr., as a member of the Fair Housing
Board, to fill the unexpired term of Bruce L. Robinson,
resigned, ending March 31, 2003;
Ben A. Burch, III, as a member of the City of Roanoke
Transportation Safety Commission, for a term ending
October 31, 2004; and
R. Brian Townsend as a member of the Roanoke Valley-
Alleghany Regional Commission, to fill the unexpired term
of Evelyn S. Lander, resigned, ending June 30, 2003.
RECOMMENDED ACTION: Receive and file.
File #1-15-38-83-110-178-280-316-326
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. Southeast Pilot Project. (15 minutes)
Received and filed.
File #178
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to revised Percent for Art Program
Guidelines.
Adopted Resolution No. 36076-100302. (7-0.)
File #217-230-311-467
3. A communication with regard to a Joint Powers Association
Agreement - Virginia First Cities Coalition.
Adopted Ordinance No. 36077-100302. (7-0.)
File #550
A communication with regard to funding for continued services
of an Eligibility Worker at the Health Department.
Adopted Budget Ordinance No. 36078-100302 and Resolution
No 36079-100302. (7-0.)
File #22-60-72-236
o
A communication in connection with installation of flashing light
signals and short arm gates at the crossing of Norfolk Avenue,
S.E.
Adopted Resolution No. 36080-100302. (7-0.)
File #264-316
o
A communication in connection with architectural and
engineering services for the Police Building Project - Phase II.
Adopted Budget Ordinance No. 36081-100302 and Resolution
No. 36082-100302. (7-0.)
File #5-32-60
A communication in connection with an Assistance to Firefighters
Grant from the Federal Emergency Management Agency.
Adopted Budget Ordinance No. 36083-100302 and Resolution
No. 36084-100302. (7-0.)
File #60-70-354
b. CITY ATTORNEY:
A report transmitting a measure in connection with a Virginia
Education Association resolution regarding the educational
funding crisis in the Commonwealth of Virginia.
Adopted Resolution No. 36085-100302. (7-0.)
File #60-137-467
c. DIRECTOR OF FINANCE:
Financial report for the month of August 2002.
Received and filed.
File #1-110
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session and meetings of the Urban
Section of the Virginia Municipal League and designating a Staff
Assistant for any meetings of the Urban Section on Tuesday,
October 22, 2002, in Norfolk, Virginia.
Adopted Resolution No. 36086-100302. (7-0.)
File #17-132
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Dowe inquired as to actions taken by the City of
Roanoke to decrease and eventually alleviate lead poisoning and
lead and arsenic levels in the City of Roanoke's water supply.
File #22-468
Council Member Dowe called attention to the passing of Ms. Lola
Morgan, a long time resident of the City of Salem, and requested
that the Morgan family be remembered in prayer.
File #367
Council Member Carder commended Vice-Mayor Harris on his
book entitled, Roanoke In Vintage Postcards, which chronicles the
history of the City of Roanoke through postcards.
File #216
Council Member Wyatt expressed concern with regard to the
proliferation of tatoo parlors in the Williamson Road area. She
advised that the City Attorney has provided the City Planning
Commission with a draft measure to address the matter and
requested that the City Manager expedite the process through the
City Planning Commission for presentation to Council as soon as
possible.
File #66-132-200
Vice-Mayor Harris advised that the grand opening of the Grandin
Theater will be held on Sunday, October 20, 2002.
File #551
The Mayor presented remarks with regard to a meeting of the
White House Conference on "Missing, Exploited and Runaway
Children", which he attended on Wednesday, October 3, 2002, in
Washington, D. C.
File #304
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
12. CITY MANAGER COMMENTS:
The City Manager advised that she had an opportunity to tour the newly
renovated Grandin Theater and the community will be pleased with the
changes that have been made to the facility.
10
File #32-551
In view of time constraints, the City Manager withdrew a briefing on
technology which was previously scheduled to be held following the
2:00 p.m. session of City Council.
File #132-301
THE MEETING WAS DECLARED IN RECESS TO BE
IMMEDIATELY RECONVENED IN ROOM 159, FORA BRIEFING ON
A TRAFFIC MANAGEMENT STUDY.
At 5:35 p.m, the meeting was declared in recess for three closed sessions.
CERTIFICATION OF CLOSED SESSION. (5-0, Council Members
Bestpitch and Dowe were absent.)
The following persons were reappointed/appointed to Council-Appointed
Committees:
Industrial Development Authority
File #15-110-207
Dennis R. Cronk and
Stark H. Jones for terms
ending October 20,
2006.
City of Roanoke Transportation
Safety Commission
File #15-20-110-316
David Fifer for a term
ending October 31,
2004.
Roanoke Arts Commission
File #15-110-230
Betty Branch for a term
ending June 30, 2005.
11
A communication from the City Manager recommending that she be authorized
to jointly file with the YMCA of Roanoke Valley, Inc., an application with the
City of Roanoke Planning Commission, to request that certain parcels of land
in the block bounded by Fifth Street, Campbell Avenue, Sixth Street and Luck
Avenue, S. W., be rezoned from C-l, Office District, to C-3, Central Business
District.
Adopted Resolution No. 36087-100302. (5-0, Council Members Bestpitch
and Dowe were absent.)
File//51-100
A communication from the City Manager with regard to additional emergency
water supply projects.
Adopted Budget Ordinance No. 36088-100302 and Ordinance No.
36089-100302. (5-0, Council Members Bestpitch and Dowe were absent.)
File//468
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED IN
RECESS TO BE RECONVENED ON SUNDAY, OCTOBER 6, 2002, AT
WHICH TIME THE SEVEN MEMBERS OF COUNCIL WILL
PARTICIPATE IN THE 2002 ROANOKE VALLEY LEADERSHIP
TRIP ON OCTOBER 6-8, 2002, IN CHARLESTON, SOUTH
CAROLINA, COORDINATED BY THE COALITION FOR ECONOMIC
DEVELOPMENT.
12
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.corn
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Dear Mayor Smith and Members of City Council:
Subject: Future Function & Appearance
Of City of Roanoke Streets
This is to request space on Council's regular agenda for a 90 minute briefing on the
above referenced subject.
Respectfully submitted,
City Manager
DLB/ge
C~
City Clerk
City Attorney
Director of Finance
' AIRL E COURT NEIfiHBORHOOD
ATCH ASSOCIATION
ESTABLISHED M~CH 1999
October 1st, 2002 - 6:30 PM
Regular Association monthly meeting
Letter to Roanoke City Council
RE: Wiiliamson Road Repaving& Re-striping Project
At the April 2ad, 2002 monthly meeting.
The Association reviewed the accident data for Williamson Road provided by VDOT to the city. (71.6% were rear end collisions and
of those, 86.8% of the rear end collisions occurred in the inside lanes). Each of our 372 households received the city accident data and
paving diagrams sheet.
This data clearly points out the need for a center turn lane to reduce rear end collisions.
We discussed bike lanes and the encouraging of more bicycle use on Williamson Road.
The results were:
The Airlee Court Neighborhood Watch Association voted unanimously to tell the city manager that we want Five (5) lanes, (2) two
lanes south and (2) two lanes north, with center two-way ief~ turn lane.
No bicycle lanes.
The Association voted unanimously not to encourage bicycle use on Williamson Rd., as there are neighborhood streets parallel to
Williamson Rd. to ride on, and the amount of traffic on Williamson Rd. makes bicycle use dangerous.
The above letter was given to Darlene Burcham and Ken King.
Our community is very upset because of reports that the Wiiliamson Road repaving& re-
striping project may be cancelled. After waiting 12 years,~then being delayed for another
year and eight months, the project was finally funded and scheduled. Now the pending
cancellation has made many in our community mad that this promised, scheduled,
funded, improvement might not become a reality.
The Association voted unanimously to circulate a petition to ask City Council to keep their
promise to the Wiiliamson Road area for repaving& re-striping as scheduled and funded.
Ben A. Burch III
President
petition sheets attached
COURT NliI6HBORHOOD ~ATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaying was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a cefiter left mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held'and the c6nclusion was the same. We want to proceed with the
decision made. we want what was promised to the Wiiliamson Rd. area.
Signature Print name Address date Phone
~. C.~. ~. t ~)/~ 7oo7 ~~~ ~, ~-~-
AIRLt~i~ COURT NF~I~itiBORttOOD ~ATCtt ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaying was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left turn lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the c6nclusion was the same. We want to proceed with the
decision made: we want what was 9romised to the Wiiliamson Rd. area.
Signature Print name Address date Phone
AIRLEE COURT NE216HBORHOOD WATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaying was scheduled for
2001. Repaying was held up because re-striping was an issue. The public at large, residents as
well as businesses, w~re asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want to proceed with the
decision made: we want what was promised to the Williamson Rd. are~,
Signature Pdnt name Address Date Phone
(optional)
. ./~'~_
AIRLEE COURT NEI6HBORHOOD WATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center let~ mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the c6nclusion was the same. We want to proceed with the
decision made. we want what was promised to the Wiiliamson Rd. area.
Signature Print name Address Date Phone
~ (optional)
This is a petition to Roanoke City Council to have Wiiliamson
Road repaved as promised.
Williamson road is past due for repaying. At~er 12 years, repaying was scheduled for
2001. Repaying was held up became re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals fOr this project. Ail were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a' cepter lef~ mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want to proceed with the
decision made, we want what was promised to the Wiiliamson Rd. area.
Signature Print name AddreSs date Phone
A!gLEE COURT NEI6HBORHOOD ~ATCH ASSOCIATION
This is a petition to. Roanoke City Councii- to have Williamson
'Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was"held up because re-striping was an issue. The public at large, residents as
well as busineSses, were asked to respond to the Ci~'s 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center lett turn lane from Angell Ave. to Hershberger 'Rd. An additional public
meeting, was held and the c6nciusion was the same. We want to proceed with'-the
decision made, we want what was promised to the Wiiliamson Rd. area. -
I Signature Print name Address date Phone
./
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
~ven more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want to proceed with the
decision made, we want what was promised to the Wiiliamqon Rd. area
ISignature Print name Address date Phone
· :. i,,o,, _.,.~'~
,~, _
.. ~ . ~ '~ --- 1~ ~ ~ . ~
1
AIRLEE COURT NEI6HBORHOOD ~ATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left turn lane fi'om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the cdnclusion was the same. We want to proceed with the
decision made~ we want what was promised to the Williamson Rd. are_a_.
Signature Print name Address date Phone
I
AIRI~E~ COURT Nt~l~itiBORttOOD lttATCti ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. Alter 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center lett turn lane fi.om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the c6nclusion was the same. We want to proceed with the
decision made: we want what was promised to the Wiiliamson Rd. area.
Signature Print name Address date I Phone
AIR~E CouRT NEI6HBORHOOD V/ATCH ASSOCIATION
This is a petition to Roanoke City Council to have Wiiliamson
Road repaved as promised.
Williamson road is past due for repaving. At~er 12 years, repaving was scheduled for
2001. Repaying was held up because re-striping was an issue. The public at lati~e, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane fi'om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the c~nclusion was the same. We want to proceed with the
decision made~ we want what was promised to the William.qon Rd. are~
ISignature Print name I Address date { Phone
,/7,~
I ,
~ " t "
/
AIRLE~ couRT NEI~itlBORHOOD WATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. Alter 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
~ven more than adequate time to respond. Based on those responses, the city made a decision
to have a center leR turn lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the ct~nclusion was the same. We want to proceed with the
decision made, we want what was promised to the Williamson Rd. area
Signature Print name Address date Phone
._., .... -,'- , . __
COURT NEIGHBORHOOD IigATCH kSSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past. due for repaving. Al[er 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
~ven more than adequate time to respond. Based on those responses, the city made a decision
to have a center lett turn lane fi:om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the c6nclusion was the same. We want to proceed with the
decision made: we want what was promised to the Williamson Rd. area
Sioflature ,
~;?..? ,,_~,~ . IPrint name I Address date Phone
~_ d/~ ~N' ~'~F>': ,, ,, ,,
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AIRLF..F_, COURT NF.,16HBORHOOD lqATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane fi.om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want to proceed with the
decision made: we want what was promised to the Wiiliamson Rd. area.
I Signature Print name Address date I Phone
~..
This is a petition to Roanoke City Council to have Wiiliamson
Road repaved as promised.
Williamson mad is past due for repaying. After 12 years, repaving was scheduled for
2001. RePaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center let~ mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want. to proceed with the
decision made, we want what was promised to the Wiiliamson Rd. area.
I Signature Print name Address I date Phone
AIRLEE COURT NEI6HBORHOOD WATCH ASSOCIATION
This is a petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as' businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left turn lane fi.om Angell Ave. to Hershberger Rd. An additional public
meeting, was held and the cdnclusion was the same. We want to proceed with the
decision made, we want what was promised to the Wiili~mson Rd. area
ISignature IPrint name I Address Idate Phone
) , , . , - ~, -~ ~, ~,',, ~ ., ,
This is a Petition to Roanoke City Council to have Williamson
Road repaved as promised.
Williamson road is past due for repaying. After 12 years, repaying Was scheduled for
2001. RePaying was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center lel~ mm lane from Angell Ave. to Hershberger Rd. An additional public
meeting was held and the conclusion was the same. We want to proceed with the
decision made~ we want what was promi.qed to the William.qon Rd. area.
Signature Print name AddreSs date Phone
_____..._~~~~:,~ : '-' . - ' ..... " '~ '
i nl$ I$ C~ [,.,)~LILlOrl LO I'"[L)i:lllUl~t::l ~lLy T,~UUllt;II LU Iii::::lVtt VVlIIli::IIII~UII
Road repaved as promised.
Williamson road is past due for repaving. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane lkom Angell Ave. to 'Hershberger Rd. An additional public
meeting, was held and the conclusi6n was the same. We want to proceed with the
decision made~ we want what was promised to the Williamson Rd. area.
ISignature Print name Address t date I Phone
I his IS a pel:l[lOn [0 r~oanol~e t.,l[y t.,LIU[IL;II LL) [li:::iV~ VVlllli::llilUUil
Road repaved as promised.
Williamson road is past due for repaying. After 12 years, repaving was scheduled for
2001. Repaving was held up because re-striping was an issue. The public at large, residents as
well as businesses, were asked to respond to the City's 3 proposals for this project. All were
given more than adequate time to respond. Based on those responses, the city made a decision
to have a center left mm lane from Angell Ave. to 'Hershberger Rd. An additional public
meeting, was held and the conclusion was the same. We want to proceed with the
decision made~ we want what was promised to the Williamson Rd. area.
jSignature ]Print name I Address date I Phone
Street Function and Design
Roanoke City Council
October 3, 2002
Overview of Discussion
· Vision 2001-2020 Context
· Roanoke's Street Network
· Street Design & Streetscape
· Projects & Issues
2
Vision 2001-2020
· Policies
- Regional Transportation Planning
- Development of transportation systems
- Integration of land use and transportation
· Actions
- Street classification and
- Design principles
priorities
Other transportation systems
· Greenways, bicycles, transit, etc.
planning
Roanoke's Street Network
City Context (x-ray view)
· Grid Constraints / Limitations
· Framework & Non-Framework
4
X-Ray
Grid Constraints
6
Framework &
Non-Fram~
Streets
7
Overview of Discussion
· Street Design & Streetscape
· Projects & Issues
8
Non-Framework Street
9
Non-Framework Street
10
Framework Street
11
Framework Street
12
Existing Conditions
Available Tools
iSpe~-d Control Mea~,u'e
Ponce Haforcement
ISpeed Watch (c~ke~ radar program)
Ec~elines to narrow Vade roadway to
create parkin~ lane or shoulder
NOTE: Volume control measures are not used on arterial roadways and are consideFed on residential Foadways
only in accordance ~yith Section 31-49, Residential Traffic lVlanagement Areas, Montgomery County Code 1994
and Executive Regulation 17-94AM.
14
Non-Framework Street
Framework Street
Framework Street
Framework Street
Projects & Issues
· 10th Street Project
· Southeast by Design
· 5th Street Development - NNEO
· Williamson Road Resurfacing
· Funding
19
Street
Function and Design
Roanoke City Council
October 3, 2002
2O
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGIN1A 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
October 3, 2002
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
H:~Agenda.02\Closed Session on Vacancies.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Subject: Request for Closed Meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene in a closed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to §2.2-3711 .A.3, of the Code of Virginia (1950), as amended.
Sincerely,
City Manager
DLB:f
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyatt
October 3, 2002
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
William H. Carder
Council Member
WHC:sm
N:\c~sml~Agenda.02\Closed Session Shining Star Award.wpd
Office of the Mayo r
CITY OF ROANOKE
totlamatioll
WHEREA& the vitality of the City of Roanoke depends on how safe we keep our
homes, neighborhoods, schools, workplaces and communities; and
WHEREAS,
crime and fear of crime destroy our trust in others and in institutions,
threatening the community's health, prosperity and quality of life;
and
WHEREAS,
people of all ages must be made aware of what can be done to
prevent themselves, their families, neighbors and co-workers from
being harmed by crime, violence and drugs; and
WHEREAS,
personal injury, financial lose and community deterioration resulting
from crime are intolerable; effective prevention requires an
investment by the whole community; and
WHEREAS,
crime prevention initiatives must include self-protection and security,
including collaborative efforts to make neighborhoods safer for all
ages and to develop positive opportunities for young people; and
WHEREAS,
adults must invest time, resources and policy support in effective
prevention and intervention strategies for youth, and teens must be
actively engaged in driving crime from communities; and
WHEREAS,
effective crime prevention programs excel through partnerships
among law enforcement, other government agencies, civic groups,
schools, faith communities, businesses and individuals as they help
to nurture communal responsibility and instill pride.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
urge all citizens, government agencies, public and private institutions and
businesses to invest in the power of prevention and work together for the
common good, and do hereby proclaim the month of October, 2002,
throughout this great All-America City, as
CRIME PREVENTION MONTH.
Given under our hands and the Seal of the City of Roanoke this third day of October
in the year two thousand and two.
ATTEST:
Mary F. Parker Ralph K. Smith
City Clerk Mayor
Office of the Mayor
CITY OF ROANOKE
WHEREAS, fire kills 3, 500 to 4, O00 persons in the United State each year and 80%
to 85% of all fire deaths occur in the home; taking simple safety precautions, such
as identifying and removing every day home fire hazards can help prevent the
majority ofhome fires and home fire deaths; and
WHEREAS, developing andregularlypracticing a thorough home fire escape plan,
with two ways out of each room and an outside meetingplace, is critical to escaping
from afire safely; and proper installation, testing and maintenance of smoke alarms
listed by qualified testing laboratories are part o fa thorough home fire escape plan;
and
WHEREAS, the National Fire Protection Association has been the official sponsor
of Fire Prevention Week for 80years; the 2002 theme, "Team Up for Fire Safety,"
motivates children and families to work together to conduct a home hazard hunt,
develop and practice a home fire escape plan and install and test smoke alarms; and
WHEREAS, the National Fire Protection Association dedicates "Team Up for Fire
Safety" to the hundreds offirefighters who so valiantly gave their lives to save others
in 2001, especially on September 11~*; and
WHEREAS, Roanoke Fire-EMS is dedicated to the safety of life and proper[y from
the devastating effects offire and is joined by other concerned citizens, emergency
service providers, safety advocates, businesses, schools, service clubs and
organizations in fire safety efforts; and
WHEREAS, the week of October 6 - 12, 2002, has been designated as Fire
Prevention Week to commemorate the Great Chicago Fire of 1871 which killed
more than 250 persons, left 100,000 persons homeless and destroyed more than
17, 400 structures.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
encourage all citizens to participate in fire prevention activities at home, work and
school and to take the necessary steps to make their homes and families safe from
fire and, do hereby proclaim the week of October 6 - 12, 2002, throughout this great
All-America City, as
FIRE PREVENTION WEEK.
Given under our hands and the Seal of the City of Roanoke this third day of October
in the year two thousand and two.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Office of'the Mayor
CITY OF ROANOKE
WHEREAS, during the past decade, a wide array of effective new medications for
severe mental illness have been developed, and genetic discoveries and
progressive brain research continue to move us closer to sound medical
answers for living with, and perhaps one day curing or preventing, severe
mental illnesses; and
WHEREAS, no area of health care is changing more than mental health; and
advances are prompted by better science and more research, the information
revolution, the important role consumers play in advocating for themselves,
and family members who speak out for their loved ones; and
WHEREAS, science has greatly expanded our understanding and treatment of
severe mental illnesses; and once forgotten in back wards of mental
institutions, individuals with these disorders have a chance at reclaiming full
andproductive lives, but only if they have access to treatments, services and
programs that are vital to recovery; and
WHEREAS, depression, bipolar disorder, schizophrenia, and obsessive-
compulsive disorder account for an estimated twenty percent of the world's
total disability resulting from all diseases and injuries; and for every U. S.
taxpayer dollar spent on medical research, less than one cent is allocated to
schizophrenia, one of the most disabling mental illnesses; and
WHEREAS, as underscored by U. S. Surgeon General David Satcher in his 1999
landmark report on mental health, stigma toward mental illness remains a
pervasive and potentially lethal barrier to mental illness recovery.
NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
in order to increase public awareness of severe mental illness and to promote greater
understanding for those who suffer from the potentially disabling symptoms of these
disorders, do hereby proclaim October 6 - 12, 2002, throughout this great
All-America City, as
MENTAL ILLNESS AWARENESS WEEK.
Given under our hands and the Seal of the City of Roanoke this third day of October
in the year two thousand and two.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Office of the Mayor
CITY OF ROANOKE
1'0 i:lamaliOn
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
the month of October has been recognized as National Arts and
Humanities Month by thousands of arts and cultural organizations,
communities and states across the nation, as well as by the White
House and the Congress for several years; and
the arts and humanities embody much of the accumulated wisdom,
intellect and imagination of humankind and enhance and enrich the
lives of every American; and
arts education research findings suggest that the arts help close the
achievement gap, especially among disadvantaged youth; the arts
improve academic skills essential for reading and language
development; the arts build strong mathematical skills; the arts
advance a motivation to learn and promote positive social
development; and
the Roanoke region nonprofit arts and cultural industry strengthens
the City's economy by generating $26 million in economic activity
annually; and
Americans for the Arts, the national coordinator of National A~ts and
Humanities Month, has focused the theme of the 2002 celebration on
arts and cultural education, and the cultural industry of the Roanoke
region serves 50 school districts and 300, 000 children annually.
WHEREAS, the month of October, 2002, has been designated as National Arts
and Humanities Month.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of October, 2002, throughout this great
All-America City, as
NATIONAL ARTS AND HUMANITIES MONTH.
Given under our hands and the Seal of the City of Roanoke this third day of October
in the year two thousand and two.
WHEREAS,
ATTEST~
Mary F. Parker
City Clerk
Ralph I~ Smith
Mayor
Office of the Mayor
CITY OF ROANOKE
WHEREAS,
since 1945, the month of October has been designated by the United
States Congress as a special time to acknowledge the contributions
made by employees with disabilities; and
WHEREAS, citizens of the Roanoke Valley continue to work together to break
down the barriers that persons with disabilities face on a daily basis
and to uphold our fundamental commitment to justice and equality
for all people; and
WHEREAS, the Mayor's Committee for People with Disabilities, Blue Ridge
Behavioral Healthcare, Blue Ridge Independent Living Center,
Goodwill Industries of the Valleys, Roanoke County Senior and
Challenged Citizens Commission, Social Security Administration,
Virginia Department for Blind and Visually Impaired, Virginia
Department of Rehabilitative Services, Virginia Employment
Commission and other members of the Mayor's Committee for
People with Disabilities are worMng together to improve the
physical, psychological, social, and spiritual well-being of persons
with disabilities in the Roanoke Valley, and to educate the public
about available resources to enable citizens with disabilities to make
the most of their potential; and
WHEREAS, these groups, in conjunction with other Roanoke Valley
organizations, are working together to recognize the value of
employees with disabilities and their employers through special
programs and activities throughout the year.
NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim October 2002, throughout this great All-America City,
as
NATIONAL DISABILITY EMPLO YMENT A WARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this third day of October
in the year two thousand and two.
ATTEST:
Mary F. Parker
City Clerk
Ralph ~ Smith
Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
C-1
August 19, 2002
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 19, 2002, at 2:00 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Regular Meetin~ls, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupter Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt, and Mayor
Ralph k. Smith .................................................................................................. 7.
ABSENT: None ........................................................................................ -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by The Reverend Seymore G. Cole,
Pastor, Melrose Avenue Seventh Day Adventist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Mr. Bestpitch offered the following resolution
memorializing the late James Edward Taliaferro, Sr., former Mayor of the City of
Salem, who passed away on August 3, 2002:
(#36018-081902) A RESOLUTION memorializing the late James Edward
Taliaferro, Sr., a former Mayor of the City of Salem.
(For full text of Resolution, see Resolution Book No. 65, page 321.)
H:\Aug 19, 02. Fin. Draft wpd.wpd ]
Mr. Bestpitch moved the adoption of Resolution No. 36018-081902. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
DECEASED PERSONS: Mr. Carder offered the following resolution
memorializing the late Alfred N. "Hoot" Gibson, former City Auditor and Director of
Finance for the City of Roanoke, who passed away on August 1, 2002:
(#36019-081902) A RESOLUTION memorializing the late Alfred N. "Hoot"
Gibson, a native of Roanoke and former City Auditor and Director of Finance for the
City of Roanoke.
(For full text of Resolution, see Resolution Book No. 65, page 322.)
Mr. Carder moved the adoption of Resolution No. 36019-081902. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
PROCLAMATIONS: The Mayor presented a proclamation declaring Friday,
August 30, 2002, as Hokie Pride Day.
VA AMATEUR SPORTS/COMMONWEALTH GAMES-SPORTS ACTIVITIES:
Peter Lampman, President, Virginia Amateur Sports, Inc., expressed appreciation
to the City of Roanoke for its support of the Commonwealth Games of Virginia. He
presented information on the economic impact that the 2002 Commonwealth Games
had on the Roanoke Valley, including information on the growth of the
Commonwealth Games and demographics of where athletes traveled from in order
to participate. He stated that figures over the past years have shown an increase in
the number of athletes coming from outside the Roanoke Valley, and approximately
110,000 athletes have competed in the Commonwealth Games of Virginia over the
past 13 years.
H:~,ug 19, 02. Fin. Draft wpd.wpd 2
He advised that on site expenditures, which include hotel/lodging, eating and
drinking places, automobile/gasoline, retail, transportation services, amusement
and recreation services, entry fees, gate receipts, concessions and merchandise
sales at the event total $1,537,226.00; and off site expenditures total $7,813,463.00,
for a total impact of the 2002 Commonwealth Games of $7,200,030.00.
In appreciation of the support of the City of Roanoke, Mr. Lampman presented
the Mayor with a plaque of appreciation and provided each Member of Council with
a 2002 Commonwealth Games tee-shirt.
Without objection by Council, the Mayor advised that the remarks of Mr.
Lampman would be received and filed.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of City Council held on Monday,
July 1, 2002, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Carder moved that the reading of the Minutes be dispensed with and that
the Minutes be approved as recorded. The motion was seconded by Mr. Cutler and
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
COMMITTEES-AUDIT COMMITTEE: Minutes of the Audit Committee meeting
held on Monday, August 5, 2002, were before the body.
The following items were considered by the Audit Committee:
H:~Aug 19, 02. Fin. Draft wpd.wpd 3
Parks and Recreation Part-Time Payroll
Engagement Letter - Roanoke City Public Schools
School Board May 14, 2002 Audit Committee Minutes
Roanoke City Council Audit Committee Annual Report - June 30, 2002
Municipal Auditing Annual Report - June 30, 2002
Municipal Auditing Annual Audit Plan - June 30, 2003
Discussion on format to receive Audit Committee package - CD/paper
Discussion on format to receive information from Municipal Auditor -
fax/e-mail
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Carder moved that the minutes be received and filed. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
ANNUAL REPORTS-COMMITTEES-AUDIT COMMITTEE: An annual report of
the Audit Committee for the period ended June 30, 2002, was before the body. It was
advised that during the year ended June 30, 2002, the Committee held five regular
meetings; and the following is a summary of the Committee's activity during the
year:
Reviewed and concurred in the annual plan presented by KPMG,
the City's external auditors.
Reviewed and concurred in the Municipal Auditor's annual audit plan.
Reviewed the independent accountant's report with representatives
from KPMG and City officials.
H:~ug 19, 02. Fin. Draft wpd.wpd 4
Reviewed the internal audit reports with the Municipal Auditor
and City officials.
Reviewed and concurred in the School Board on an Engagement Letter
and an annual plan for the Municipal Auditor to perform internal audits
for Roanoke City Public Schools.
Reviewed an external quality control review prepared by the Virginia
Local Government Auditors Association peer review team.
Furnished a copy of the minutes of each committee meeting to
City Council and City officials.
(For full text, see report on file in the City Clerk's Office)
Mr. Carder moved that the Annual Report be received and filed. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
ANNUAL REPORTS- MUNICIPAL AUDITOR: An Annual Report ofthe Municipal
Auditor for the period ended June 30, 2002, was before Council.
Mr. Carder moved that the Annual Report be received and filed. The motion
was seconded by Mr. Cutler and adopted by the following vote:
(For full text, see report on file in the City Clerk's Office.)
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
OATHS OF OFFICE-ZONING-COMMITTEES: A report of qualification of
Diana B. Sheppard as a member of the Board of Zoning Appeals, for a term ending
December 31, 2005, was before Council.
H:~Aug 19, 02. Fin. Draft wpd.wpd 5
Mr. Carder moved that the report of qualification be received and filed. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
REGULAR AGENDA
SCHOOLS: The Mayor advised that there is a vacancy on the Roanoke City
School Board created by the resignation of Sherman P. Lea, resigned, for a term
ending June 30, 2003, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the names of Edna Crabbere, David Dabay,
F. B. Webster Day, John W. Elliott, Jr., and William H. Lindsay.
There being no further nominations, F. B. Webster Day was elected as a
Trustee of the Roanoke City School Board, to fill the unexpired term of Sherman
P. Lea, resigned, ending June 30, 2003, by the following vote:
FOR MR. DAY: Council Members Bestpitch, Carder, Cutler, Dowe, Harris,
and Mayor Smith ........................................................................................... 6.
FOR MR. LINDSEY: Council Member Wyatt ............................................. 1.
PUBLIC HEARINGS: None
PETITIONS AND COMMUNICATIONS:
BUDGET-COMMONWEALTH'S ATTORNEY: Betty Jo Anthony, Assistant
Commonwealth's Attorney, presented information with regard to the Cost Collection
Unit for Fiscal year 2001-2002, Four-Year Comparison of Cost Collection Effort,
Chart: Four-Year Comparison of Cost Collection Results for Roanoke City, Four-
Year Comparison of General District Court Delinquent Collections, Chart: General
District Court Four-Year Comparison, Four-Year Comparison of Circuit Court
Delinquent Collections, Chart: Circuit Court Four-Year Comparison, Four-Year
Comparison of Juvenile and Domestic Relations District Court Delinquent
Collections, and Chart: Juvenile and Domestic Relations District Court Four-Year
Comparison.
H:~Aug 19, 02. Fin. Draft wpd.wpd 6
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report would be
received and filed.
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS-VICTIM/WITNESS/JUROR
PROGRAM: A communication from Donald M. Caldwell, Commonwealth's Attorney,
in connection with a Victim/Witness Assistance Grant, was before Council.
It was advised that the Victim/Witness Assistance Program has been awarded
a 12 month, $102,338.00 grant (#03-18554VW02) for July 2002 through June 2003,
from the Department of Criminal Justice Services (DCJS) which will allow the
Victim/Witness Assistance Program to continue to provide comprehensive
information and direct services to crime victims and witnesses, in accordance with
the Virginia Crime Victim and Witness Rights Act; and the Victim/Witness Program
continues to operate with a full-time coordinator for the Circuit Court, as well as one
full time assistant for the Juvenile and Domestic Relations Court and one full-time
assistant for the General District Court.
It was further advised that the Victim/Witness Program is coordinated by the
Office of the Commonwealth's Attorney; cost to the City for Grant #03-18554VW02
would be $25,671.00 as a local cash match, for a total grant budget of $128,009.00;
the local cash match is equal to that of fiscal year 2001-2002; and is included in the
General Fund fiscal year 2002-2003 adopted budget in the Transfer to Grant Fund
Account.
The Commonwealth's Attorney recommended that Council accept
Victim/Witness Grant No. 03-18554VW02 for $102,338.00, with the City of Roanoke
providing $25,671.00 as a local cash match from funds provided in the Transfer to
Grant Fund Account in the fiscal year 2002-03 budget, for a total grant of
$128,009.00; and authorize the City Manager to execute all appropriate documents
to obtain Grant No. 03-18554VW02, with budget funding, in the amount of
$128,009.00 in revenue accounts to be established in the Grant Fund by the Director
of Finance; and appropriateS128,009.00 to certain expenditure accounts as set forth
in Attachment B to the communication.
A communication from the City Manager concurring in the recommendation
of the Commonwealth's Attorney, was also before Council.
Mr. Carder offered the following budget ordinance:
H:~Aug 19, 02. Fin. Draft wpd.wpd '7
(#36020-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 324.)
Mr. Carder moved the adoption of Ordinance No. 36020-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
Mr. Carder offered the following resolution:
(#36021-081902) A RESOLUTION authorizing the acceptance of Grant No. 03-
18554VW02 made to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services for a Victim/Witness Assistance Program
and authorizing the execution and filing by the City Manager of the conditions of the
grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 65, page 325.)
Mr. Carder moved the adoption of Resolution No. 36021-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
DRUGS/SUBSTANCE ABUSE-BUDGET-COMMONWEALTH'S ATTORNEY-
GRANTS: A communication from the Honorable Donald M. Caldwell,
Commonwealth's Attorney, in connection with a Drug Prosecutor grant, was before
Council.
H:~Aug 19, 02. Fin. Draft wpd.wpd 8
The Commonwealth's Attorney advised that Federal funding was made
available to the Commonwealth of Virginia to be used for the development of several
Multi-Jurisdictional Special Drug Prosecutors statewide, which positions were
developed to coordinate prosecutorial efforts among independent jurisdictions,
reduce fractional and duplicate prosecutions, enhance the recovery of criminal
assets, utilize Federal, State and local resources to assure maximum prosecutorial
effectiveness and to provide specialized prosecutorial resources to the regional
drug enforcement effort; the Commonwealth's Attorneys of Craig County, Franklin
County, Roanoke County, and the Cities of Roanoke and Salem applied on
October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State
agency responsible for administration of the grant money to fund a Multi-
Jurisdictional Special Drug Prosecutor; and Council accepted the Multi-
Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time Special
Drug Prosecutor was hired in July, 1988.
It was further advised that on April 15, 1994, funding for the Drug Prosecutor's
Office was transferred from the Commonwealth's Attorneys' Services Council to the
Compensation Board; the Compensation Board approved funding for the Drug
Prosecutor, in the amount of $91,615.00 on April 30, 2002, which funding will
continue through June 30, 2003; local share cost is $21,941.00, for a total of
$113,556.00, and is budgeted in two separate accounts: Transfer to Grant Funds
(001-250-9310-9535 -$12,560.00) and Contingency (001-300-9410-2199 -$9,381.00);
and annual re-application for funding is required.
The Commonwealth's Attorney recommended acceptance of funding from the
Compensation Board, in the amount of $91,615.00, with the City of Roanoke
providing local share funding of $21,941.00; that Council authorize the City Manager
to execute the requisite documents to obtain the funding from the Compensation
Board; and that the Director of Finance be authorized to establish revenue estimates
in the amount of $113,556.00 in the Grant Fund and appropriate funding to certain
expenditure accounts, as more fully described in Attachment I to the
communication report.
A communication from the City Manager recommending that Council concur
in the recommendation of the Commonwealth's Attorney was also before the body.
Mr. Carder offered the following budget ordinance:
H:~Aug 19, 02. Fin. Draft wpd.wpd ~)
(#36022-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 General and Grant Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 326.)
Mr. Carder moved the adoption of Ordinance No. 36022-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
Mr. Dowe offered the following resolution:
(#36023-081902) A RESOLUTION authorizing the acceptance of funding for
the regional drug prosecutor's office from the Compensation Board of the
Commonwealth of Virginia and authorizing the acceptance, execution and filing of
appropriate documents to obtain such funds.
(For full text of Resolution, see Resolution Book No. 65, page 328.)
Mr. Dowe moved the adoption of Resolution No. 36023-081902. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
BUDGET-COMMONWEALTH'S ATTORNEY-POLICE DEPARTMENT: A
communication from the Commonwealth's Attorney in connection with Asset
Forfeiture was before Council.
The Commonwealth's Attoreny advised that in an effort to better fund law
enforcement efforts to fight crime, particularly drug crime, in 1986, the Federal
Government adopted a system of asset forfeiture whereby forfeited assets, under
certain conditions, could be returned to local law enforcement agencies, police and
prosecutors, for use in their fight against crime; in July, 1991, the Virginia asset
H:~Aug 19, 02. Fin. Draft wpd.wpd ] 0
forfeiture statute, which generally is patterned after the Federal statute, took effect,
providing that forfeited criminal assets may be returned to local police and
prosecutors for use in the fight against crime; periodically, assets seized as
evidence are ordered forfeited by local courts to the police or the Office of the
Commonwealth's Attorney to be used for criminal law enforcement efforts; and in
August, 1991, a grant fund account for cash assets forfeited to the Office of the
Commonwealth's Attorney was established with an appropriation of $25,000.00.
It was further advised that since August, 1991, the Office of the
Commonwealth's Attorney has expended the $25,000.00 originally appropriated, and
periodically receives additional funds from the State's asset sharing program; grant
requirements include that funds be placed in an interest bearing account and that
interest earned be used in accordance with program guidelines; revenues collected
through June 30, 2002, for the grant total $146,911.78, with interest collected through
June 30, 2002, at $14,721.09; funding received in excess of the revenue estimate
totaling $22,480.42 needs to be appropriated; and funds must be appropriated before
they can be expended for law enforcement.
The Commonwealth's Attorney recommended that the Director of Finance be
authorized to increase the revenue estimate, in the amount of $20,236.00, plus
$2,245.00 interest, and appropriate funds to accounts listed on Attachment I to the
communication.
A communication from the City Manager recommending that Council concur
in the recommendation of the Commonwealth's Attorney, was also before the body.
Mr. Dowe offered the following budget ordinance:
(#36024-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 329.)
Mr. Dowe moved the adoption of Ordinance No. 36024-081902. The motion
was seconded by Mr. Carder and adopted by the following vote:
H:~Aug 19, 02. Fin. Draft wpd.wpd ] ]
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ 0.
BONDS/BONDS ISSUES-ANIMALS/INSECTS: A communication from F. B.
Webster Day, Attorney, representing the Industrial Development Authority of
Botetourt County, requesting adoption of a measure approving issuance of bonds
by the Industrial Development Authority of Botetourt County, Virginia, for the benefit
of the Roanoke Valley Society for the Prevention of Cruelty to Animals, Inc., and
Animal Care Services, Inc., for issuance of up to $3,600,000.00 of Industrial
Development Authority revenue bonds to assist in financing, acquisition,
construction and equipping of the Regional Pound Facility, which will be located
within the City of Roanoke, was before Council.
Mr. Cutler offered the following resolution:
(#36025-081902) A RESOLUTION approving the issuance of bonds by the
Industrial Development Authority of Botetourt County, Virginia, for the benefit of
Roanoke Valley Society for the Prevention of Cruelty to Animals, Inc., and Animal
Care Services, Inc.
(For full text of Resolution, see Resolution Book No. 65, page 331.)
Mr. Cutler moved the adoption of Resolution No. 36025-081902. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
REPORT OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
H:~Aug 19, 02. Fin. Draft wpd.wpd ]2
LIBRARIES: The City Manager introduced Demetria Tucker, Library Services
Coordinator, for a briefing on the PC Navigator Program.
Ms. Tucker introduced seven of the 16 young people who participated in the
Library PC Navigator Student Computer Assisted Program. She advised that the
program was created to empower teens, ages 12 - 17, with computer and library
research skills, as well as to provide an opportunity for actual work experience, to
give back to the community, and to receive a stipend of $25.00. She stated that
funds provided for the pilot program included a $5,000.00 Library Services and
Technology Grant from the Virginia State Library and Archives and additional
funding from the City's Office on Youth for participation by four additional students.
She noted that students received customer service training, as well as training with
computer software, library on line data bases, Gates Educational Software, and
Internet researching technologies.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE CIVIC CENTER: The City Manager submitted a communication
advising that City staff recommends the use of a firm that specializes in providing
project administration/inspection/management services (services) to monitor,
inspect, and administer on a daily basis the on-going construction project for Phase
I, and future Phase II, of the Roanoke Civic Center Expansion and Renovation
Project; construction contract for Phase I is with Martin Brothers, Inc., in the amount
of $2,349,600.00; Rosser International, Inc., is the architect and engineer on the
Project; Rosser is also the architect and engineer for the Phase II Project, but no
construction contract has been issued since Phase II is currently in the design
phase; and City staff recommends that the use of a firm to provide the above project
services, and possibly some value engineering and/or constructability review may
be necessary due to the complicated nature of the Project.
It was further advised that following interviews by the selection committee, the
firm of KCI Technologies, Inc., was deemed the best qualified to provide the above
referenced services; City staff has negotiated an acceptable agreement with KCI
Technologies, Inc., to provide for Phase I services(now under construction), in an
amount not to exceed $130,900.00; the agreement also provides that KCI will provide
H:\Aug 19, 02. Fin. Draft wpd.wpd ] 3
such services for Phase II when the project is ready to be bid and during
construction and possibly during the design phase; and cost of providing services
for Phase II is in an amount not to exceed $395,000.00, but since funding is currently
limited, KCI has agreed to perform services on Phase II as specifically requested by
the City and only as funds become available for such services.
It was explained that funding for Phase I services under the agreement is
available in Civic Center Expansion/Renovation Phase I, Account No. 005-550-8615;
and funding for Phase II services will be provided at a later date.
The City Manager recommended that she be authorized to execute a contract
for the above referenced consultant services with KCI Technologies, Inc., in an
amount not to exceed $130,900.00, for Phase I and an amount not to exceed
$395,000.00, for Phase II, provided that services for Phase II are specifically subject
to the availability and appropriation by Council of funds for such services.
Mr. Dowe offered the following resolution:
(#36026-081902) A RESOLUTION authorizing a contract with KCI
Technologies, Inc., to provide project administration/inspection/management
services to monitor, inspect and administer on a daily basis the on-going
construction project for Phase I, and future Phase II, of the Roanoke Civic Center
Expansion and Renovation Project, and which may also include some value
engineering and/or constructability review services.
(For full text of Resolution, see Resolution Book No. 65, page 333.)
Mr. Dowe moved the adoption of Resolution No. 36026-081902. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ........................................................................................... 7.
NAYS: None .......................................................................................... 0.
AIRPORT-APPALACHIAN POWER COMPANY-BUDGET-SEWERS AND STORM
DRAINS: The City Manager submitted a communication advising that the Airport
Road Storm Drain Extension project represents the second and final phase of storm
drain improvements near the intersections of Airport Road and Municipal Road, as
well as Airport Road and Towne Square Boulevard, which project was broken down
H:\Aug 19, 02. Fin. Draft wpd.wpd ] 4
to two phases to allow construction to start on the portions within City right-of-way
(Phase 1), while property acquisition was completed for the second phase; and the
proposed storm drain project supports the continuing economic development of the
area and is part of the capital improvement project known as Innotech Expansion,
which will provide a regional storm water management facility for undeveloped
properties, as well as improved drainage for an area with chronic flooding problems.
It was further advised that four bids were received on Tuesday, August 6,
2002, with Aaron J. Conner, General Contractor, Inc., submitting the Iow bid in the
amount of $186,860.00 and construction time at 120 consecutive calendar days;
funding in the amount of $215,000.00 is needed for the project, with additional funds
that exceed the contract amount to be used for miscellaneous project expenses
including advertising, prints, test services, minor variations in bid quantities, utility
adjustment by Appalachian Power Company d/b/a American Electric Power, Cox
Communications, and unforeseen project expenses; and funding in the amount of
$215,000.00 is available from Capital Projects Fund interest earnings.
The City Manager recommended that she be authorized to execute a contract
with Aaron J. Conner, General Contractor, Inc., in the amount of $186,860.00, with
120 consecutive calendar days of contract time; that all other bids received by the
City be rejected; and that Council appropriate $215,000.00 from Capital Projects
Fund balance available from Interest Earnings to an account to be established by the
Director of Finance entitled, "Airport Road Storm Drain Extension".
Mr. Carder offered the following budget ordinance:
(#36027-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 334.)
Mr. Carder moved the adoption of Ordinance No. 36027-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................ 7.
NAYS:None ......................................................................................... 0.
H:\Aug 19, 02. Fin. Draft wpd.wpd ] 5
Mr. Carder offered the following ordinance:
(#36028-081902) AN ORDINANCE accepting the bid of Aaron J. Conner,
General Contractor, Inc., for storm drain improvements near the intersections of
Airport Road and Municipal Road, as well as Airport Road and Towne Square
Boulevard, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 335.)
Mr. Carder moved the adoption of Ordinance No. 36028-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
BUDGET-TELEPHONE COMPANIES-TELEPHONE EQUIPMENT-SCHOOLS: The
City Manager submitted a communication advising that in 2001, bids were received
from vendors for telephone system solutions to replace the current centrex service
which is currently used within City offices; due to considerable technological
advances, the original specifications of the bid were considered obsolete;
additionally, procurement procedures were not followed after bid opening; and
Council rejected all bids and authorized the use of competitive negotiation as the
method to secure vendors to provide the City's new telephone system through a
RFP process.
It was further advised that eight bids were received on May 7, 2002, and
reviewed by a team of eight City employees which unanimously agreed that Verizon
offered the best solution for the City's telephone system requirements; Verizon
would also provide invaluable project management support for conversion of the
current Centrex System and implementation of the new system scheduled for
October, 2002; and certain benefits to be gained by the proposed telephone system
are:
H:~Aug 19, 02. Fin. Draft wpd.wpd ] (~
Cost saving of $123,000.00 the first year and $36,000.00 in each
of the following years.
Most important is the standardization of services and .
instruments as a result of the many different types of
systems currently used throughout the City.
Capability to provide centralized voice mail for everyone on the
new PBX system.
More detailed call accounting information for use by
management.
City control and management of moves/adds/changes in
requests for service.
Better management and cost control of long distance calls.
The City Manager recommended that she be authorized to enter into a contract
with Verizon Select Services, Inc., to be approved as to form by the City Attorney,
in the amount of $1,258,004.00; funding for the project is available as follows:
$880,291.00 is available from Department of Technology Fund Account No. 013-052-
9603; $47,754.00 may be appropriated from Civic Center Retained Earnings Account,
$41,146.00 from the Water Fund Retained Earnings Account, $27,248.00 from the
Sewer Fund Retained Earnings Account, $37,982.00 from the Health Department, and
$223,583.00 from the Department of Technology Retained Earnings Account to
Telephone Project Account No. 013-430-9847.
Mr. Cutler offered the following budget ordinance:
(#36029-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 General, Water, Water Pollution Control, Civic Center, and Department
of Technology Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 337.)
Mr. Cutler moved the adoption of Ordinance No. 36029 -081902. The motion
was seconded by Mr. Dowe.
H:~,ug 19, 02. Fin. Draft wpd.wpd ] '7
Ms. Wyatt inquired as to whether the proposed new telephone system will
also incorporate telephones in the City's school system; whereupon, the City
Manager advised that the school system was not included at the request of school
officials, although the option is available in the future should they wish to become
a part of the new system. She called attention to numerous features to the proposed
telephone system upgrade; i.e. improved ability to access lines leading to better use
of trunk lines throughout the system, first year savings of approximately $125,000.00
and $38,000.00 per year thereafter, every main telephone number in every City
department will be answered by a human being, unless the lines are busy or the call
is received after business hours, and all telephone numbers will remain the same.
Mr. Bestpitch called attention to operational savings during the first year of
$125,000.00 and annual savings thereafter of approximately $38,000.00, and
although the option to participate is a School Board decision, he inquired if it is
anticipated that the School Board will select this more cost effective telephone
system at some point in the not too distant future.
The City Manager responded that the needs of the School system are different
from the needs of the City as a local government, because the schools have
numerous decentralized locations. She stated that the school system's decision not
to participate at this time could be attributed to the need to complete an assessment
of telephone usage in the future, and she would provide the Superintendent of
Schools. with information on the level of savings to be incurred by the City as a
result of the new telephone system, but she noted that savings will be less in the
school environment.
Mr. Bestpitch suggested that the topic of telephone cost savings be discussed
at the joint meeting of City Council and the Roanoke City School Board to be held
on Monday, September 16, 2002, at 5:00 p.m.
Ordinance No. 36029-081902 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................. 7.
NAYS: None ......................................................................................... 0.
Mr. Harris offered the following ordinance:
H:~,ug 19, 02. Fin. Draft wpd.wpd ] 8
(#36030-081902) AN ORDINANCE accepting the bid of Verizon Select Services,
Inc., to provide telephone system solutions, to replace the current centrex service,
upon certain terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; and dispensing
with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 340.)
Mr. Harris moved the adoption of Ordinance No. 36030-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
BUDGET- FDETC: The City Manager submitted a communication advising that
the Fifth District Employment and Training Consortium (FDETC) participates in the
Federally funded Workforce Investment Act (WIA) for the region, which
encompasses the Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke,
as well as the Cities of Covington, Roanoke, and Salem; and WIA funding is for two
primary client populations:
dislocated workers who have been laid off from employment through
no fault of their own, and
economically disadvantaged individuals as determined by
household income guidelines set up by the U. S. Department of
Labor.
It was further advised that the City of Roanoke is the grant recipient and fiscal
agent for FDETC funding, thus, Council must appropriate funding for all grants and
other monies received by the FDETC.
It was explained that the FDETC has received an award of $25,000.00 from the
Virginia Department of Social Services to provide services to clients under the
Economic and Employment Improvement Program for Disadvantaged Persons
(EEIP), for the period July 1, 2002 through June 30, 2003; and the FDETC has
received funds from jurisdictions in the Fifth Planning District to offset
administrative costs; and to date, allocations totaling $4,961.00 have been received
(Botetourt County - $1,627.00; City of Salem - $1,278.00; City of Covington
$2,056.00).
H:\Aug 19, 02. Fin. Draft wpd.wpd
The City Manager recommended that Council appropriate FDETC funding
totaling $29,961.00 and increase the revenue estimate by $29,961.00 in accounts
to be established in the Consortium Fund by the Director of Finance.
Mr. Carder offered the following budget ordinance:
(#36031-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Fifth District Employment and Training Consortium Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 341.)
Mr. Carder moved the adoption of Ordinance No. 36031-081902. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
TELEPHONE COMPANIES-TELEPHONE EQUIPMENT- POLICE DEPARTMENT:
The City Manager submitted a communication advising that following the terrorist
attacks of September 11,2001, and initiation of the Police Department's "Homeland
Defense Initiative", U. S. Cellular approached the Police Department with an offer to
help; the Homeland Emergency Loaner Phone (HELP) program would allow the
Police Department to use six activated cell phones during times of crisis or disaster,
which full-access phones would be deployed only when a situation required
additional communications capability; the Community Action Life Line (CALL)
program would provide 18 cell phones with paging capability for use by the Police
Department's Tactical Response Team; many Tactical Response Team members and
hostage negotiators are not equipped with pagers to allow prompt notification or
call-out; CALL phones allow calls only to specific Police Department phone
numbers; and U. S. Cellular will provide the phones and service at no cost to the
City of Roanoke.
The City Manager recommended that she be authorized to contract with U. S.
Cellular for use of "HELP" and "CALL" program cell phones and service for a period
of one year.
Mr. Carder offered the following resolution:
H:~Aug 19, 02. Fin. Draft wpd.wpd 20
(#36032-081902) A RESOLUTION authorizing execution of an agreement
between the City of Roanoke and U. S. Cellular, providing for use of cellular phones
for the Homeland Emergency Loaner Phone (H.E.L.P.) and the Community Action
Life Line (C.A.L.L.) programs.
(For full text of Resolution, see Resolution Book No. 65, page 343.)
Mr. Carder moved the adoption of Resolution No. 36032-081902. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
POLICE DEPARTMENT-BUDGET: The City Manager submitted a
communication advising that in 1986, Congress authorized the transfer of certain
Federally forfeited property to State and local law enforcement agencies that
participated in investigation and seizure of the property; application for an equitable
share of property seized by local law enforcement must be made to the U. S.
Department of Justice and certified by the City Attorney; and this property, including
funds shared with State and local agencies, may be used only for the purpose stated
in the application, i.e., narcotics investigations related to law enforcement.
It was further advised that participation in Federally forfeited property
enhances the effectiveness of narcotics investigations by providing necessary
investigations equipment, investigative funds, overtime expenses, and offsets the
costs that would otherwise have to be borne by City taxpayers; the Police
Department receives funds periodically from the Federal Government's asset
sharing program; grant requirements state that the funds be placed in an interest
bearing account and that interest earned be used in accordance with program
guidelines; and revenues totaling $44,677.00 have been collected and are available
for appropriation in Grant Fund Account Nos. 035-640-3304-3305 and 035-640-3304-
3306.
The City Manager recommended that Council appropriate $44,677.00 to the
Grant Fund account for Investigations & Rewards (035-640-3304-2150), and increase
Grant Fund revenue estimates for Account No. 035-640-3304-3305 by $44,119.00 and
Account No. 035-640-3304-3306 by $558.00.
Mr. Carder offered the following budget ordinance:
H:~,ug 19, 02. Fin. Draft wpd.wpd
(#36033-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 344.)
Mr. Carder moved the adoption of Ordinance No. 36033-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
BUDGET-WATER RESOURCES: The City Manager submitted a communication
advising that on February 4, 2002, the Carvins Cove Reservoir had dropped to a
level below the spillway of 20.0 feet; and Council declared that a water supply
emergency existed, that there was a need to restrict the use of water in the City of
Roanoke and approved a Water Conservation Plan.
It was further advised that the Water Conservation Plan is designed to extend
the useful life of the water supply until sufficient rainfall occurs to refill the reservoir;
the Plan identified a level of 26.0 feet below spillway that the City would begin
emergency water purchases; the reservoir reached 26.0 feet below spillway on
June 18, 2002, and the City began purchasing water from the City of Salem and
Roanoke County; daily purchase rate from the City of Salem is 1.5 million gallons
per day (mgd) at a cost of $1,450.00 per million gallons (mg) and 4.0 mgd from
Roanoke County at a cost of $2,970.00 per mg; it is anticipated that the City of
Roanoke will purchase water over the next four months or until rainfall and
additional water sources are available that can reduce or eliminate its need to
purchase water; and in addition to the purchase of emergency water, other drought
related costs are being incurred that require additional funding.
It was explained that the need exists to provide funding for unidentified
infrastructure repair and replacement, and new services and water lines; funding
levels for these accounts was reduced during the budget process and needs to be
restored to levels that will sufficiently address emergencies and critical
infrastructure improvements; and the new services, hydrants and water lines are
reimbursed through fees and charges paid by customers.
H:\Aug 19, 02. Fin. Draft wpd.wpd 22
The City Manager recommended that Council appropriate $1,450,000.00 from
the Water Fund retained earnings into Account No. 002-510-2160-2256, Purchase
Water- Roanoke County, $261,000.00 into Account No. 002-510-2160-2255, Purchase
Water- Salem, $130,000.00 into Account No. 002-510-2160-2257, Purchase Water-
Vinton, to provide for emergency water purchases; $10,000.00 into Account No. 002-
510-2160-1004, Temporary Wages, to provide for additional personnel necessary to
manage the drought plan, $25,000.00 into Account No. 002-510-2160-2015,
Advertising, to provide for public relations materials, etc., $350,000.00 into Account
No. 002-510-2178-9026, Water - Unidentified Plant Replacement, to fund repair and
replacement, and $200,000.00 into Account No. 002-510-2178-9025, Water- New
Services, Hydrants, Lines, to fund installation of new service requests directly
reimbursed through fees and charges.
Mr. Carder offered the following budget ordinance:
(#36034-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Water Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 345.)
Mr. Carder moved the adoption of Ordinance No. 36034-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
BUDGET-WATER RESOURCES: The City Manager submitted a communication
advising that improvements are needed at the Regional Water Pollution Control
Plant to control and treat high flows that occur during wet weather; a Preliminary
Engineering Report (PER) has been developed to address improvements, which has
been reviewed and approved by each partnering jurisdiction (Botetourt County,
Roanoke County, Salem City, and the Town of Vinton), and submitted to the Virginia
Departments of Environmental Quality and Health for their review; and engineering
design services are now needed to prepare detailed plans, specifications, and bid
documents necessary to complete the work which will include various modifications
and improvements referred to in the PER, as well as other items necessary to satisfy
regulatory requirements.
H:~Aug 19, 02. Fin. Draft wpd.wpd 23
It was further advised that proposals were solicited and received from four
engineering firms; all four firms were short-listed, however, one firm withdrew from
consideration before interviews were conducted; and a selection committee selected
Hazen and Sawyer, P.C. at a negotiated agreement in the form of a lump sum fee of
$3,100,000.00.
It was further advised that the contract specifies a primary hydraulic and
biological design flow of 52 million gallons per day annual average daily flow, and
design work for two additional elements, each of which would increase the hydraulic
and biological design flow by three million gallons each, or six million gallons
cumulatively; significant provisions of the contract include extensive liquidated
damage provisions related to project schedule and project management ($500.00 per
day damages for missing completion dates for specific project phases and
$50,000.00 in damages if the Project Manager is replaced), a five percent fee
retainage provision with the right to deduct monies owed to the City, increased
insurance requirements to $15,000,000.00 aggregate, and specific language
requiring the engineer to continue design and work at no cost to the City until
specific Project goals, such as capacity and performance are achieved; and the
contract also contains a provision to allow for the engineer to earn up to a $500.00
per day bonus (with a $40,000.00 maximum limit) for completion of certain phases
of work ahead of schedule so that the City of Roanoke will be able to comply with
the schedule in the City's Consent Order with the State Water Control Board.
It was explained that the City's portion of funding for the contract is
anticipated to be $1,426,000.00, subject to further negotiations with partnering
jurisdictions; the City's portion of funds is available in Retained Earnings in the
Water Pollution Control Fund; Utility Staff and the Department of Finance have
completed a State Revolving Loan Fund application to request reduced interest
project funding from the State; the loan amount requested includes the current
engineering costs which would allow for return of the City's share of engineering
costs to Retained Earnings; and the balance of monies will be provided from
contributions by partnering jurisdictions, according to a cost allocation formula,
which is expected to be similar to that as set forth in the Multi-Jurisdictional
Contract dated November 1994, pursuant to Resolution No. 32204-101094.
The City Manager recommended that she be authorized to execute a contract
for engineering and consulting services with Hazen and Sawyer, P.C., in the amount
of $3,100,000.00 to provide design and consulting services, said contract to be in a
form approved by the City Attorney; that Council amend the Water Pollution Control
Fund fiscal year 2002~2003 budget and appropriate $1,426,000.00 from Retained
Earnings, to provide design and consulting services, and appropriate a total of
$1,674,000.00 from Other Local Governments to the same project account; establish
H:\Aug 19, 02. Fin. Draft wpd.wpd 24
accounts receivable from partnering jurisdictions according to a cost allocation
formula; and adopt a resolution declaring the City's intent to reimburse itself up to
the $3,100,000.00 from proceeds of any funds from the State Revolving Loan Fund,
or from a future bond issue.
Mr. Carder offered the following budget ordinance:
(#36035-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Water Pollution Control Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 346.)
Mr. Carder moved the adoption of Ordinance No. 36035-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
Mr. Dowe offered the following resolution:
(#36036-081902) A RESOLUTION authorizing a contract with Hazen and
Sawyer, P.C., for engineering and consulting services for the design and
development of plans, specifications, and bid documents necessary to provide
improvements to the City's Regional Water Pollution Control Plant to control and
treat high flows that occur during wet weather and related work.
(For full text of Resolution, see Resolution Book No. 65, page 348.)
Mr. Dowe moved the adoption of Resolution No. 36036-081902. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
Mr. Carder offered the following resolution:
H:\Aug 19, 02. Fin. Draft wpd.wpd 2.5
(#36037-081902) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its tax-exempt obligations for certain moneys to be
appropriated by the City for the City's share of expenditures in connection with
improvements to the Regional Water Pollution Control Plant; and providing for an
effective date.
(For full text of Resolution, see Resolution Book No. 65, page 349.)
Mr. Carder moved the adoption of Resolution No. 36037-081902. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
CITY ATTORNEY:
TAXES-DELINQUENT TAXES: The City Attorney submitted a written report
with regard to delinquent real estate taxes, advising that during the last session, the
General Assembly amended §15.2-2286.B, Code of Virginia, as follows:
Prior to the initiation of an application for a special exception, special
use permit, variance, rezoning or other land disturbing permit,
including building permits and erosion and sediment control permits
or prior to the issuance of final approval, the authorizing body may
require the applicant to produce satisfactory evidence that any
delinquent real estate taxes owned to the locality which have been
properly assessed against the subject property have been paid.
The City Attorney transmitted a measure which would implement this
provision in the City of Roanoke and ensure that real estate taxes are current on
properties where the enumerated types of approvals and permits are being sought.
Mr. Dowe offered the following ordinance:
H:~Aug 19, 02. Fin. Draft wpd.wpd 26
(#36038-081902) AN ORDINANCE adding a new Section 32-7, Delinquent Real
Estate Taxes, to Chapter 32, Taxation, Code of the City of Roanoke (1979), as
amended, requiring that real estate taxes be current before certain applications may
be made to the City; and dispensing with the second reading of this ordinance by
title.
(For full text of Ordinance, see Ordinance Book No. 65, page 350.)
Mr. Dowe moved the adoption of Ordinance No. 36038-081902. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
REPORTS OF COMMITTEES:
BUDGET-GRANTS-SCHOOLS: A communication from the Roanoke City
School Board requesting that Council appropriate $125,000.00 for the Title I Even
Start Family Literacy Grant, which will provide parental and preschool workshops
for family literacy efforts at the preschool and adult education levels, said grant to
be 100 per cent reimbursed by Federal funds, was before the body.
A report of the Director of Finance recommending that Council concur in the
request was also before the body.
Mr. Carder offered the following budget ordinance:
(#36039-081902) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 School Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 351.)
Mr. Carder moved the adoption of Ordinance No. 36039-081902. The motion
was seconded by Mr. Dowe and adopted by the following vote:
H:\Aug 19, 02. Fin. Draft wpd.wpd 2'7
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
(Council Members Wyatt and Dowe requested that the City Manager discuss
further training for participants of the program with the School Superintendent.
UNFINISHED BUSINESS: NONE.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
CITY COUNCIL: Mr. Cutler offered the following resolution:
(#36040-081902) A RESOLUTION canceling the work session of City Council
scheduled to be held at 12:15 p.m., on September 30, 2002, and changing the date
of the regular meeting of City Council scheduled to be held at 12:15 p.m. and 2:00
p.m., on Tuesday, October 1, 2002, to 12:15 p.m., and 2:00 p.m., on Thursday,
October 3, 2002.
(For full text of Resolution, see Resolution Book No. 65, page 353.)
Mr. Cutler moved the adoption of Resolution No. 36040-081902. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND
COUNCIL:
MEMBERS OF
POLICE DEPARTMENT-TRAFFIC: Council Member Wyatt called attention to
a telephone call from a business owner on Trinkle Avenue, N. E., commending the
City of Roanoke on measures which have been implemented to address cruising on
Williamson Road.
H:\Aug 19, 02. Fin. Draft wpd.wpd 28
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
HEALTH DEPARTMENT-HOUSING AUTHORITY: Ms. Evelyn D. Bethel, 35
Patton Avenue, N. E., expressed concern with regard to mosquitos and the West Nile
Virus that has been reported in a number of dead birds in the Roanoke area. She
also expressed specific concern for residents of the Lincoln Terrace housing
development who do not have screen doors on their housing units.
FIRE DEPARTMENT-CITY EMPLOYEES: Ms. Helen E. Davis, 35 Patton Avenue,
N. E., requested that Council review the plan to close fire stations in the
predominantly black community, which could have serious implications for those
neighborhoods. She spoke in support of City employees who work diligently for the
citizens of the City of Roanoke.
CITY MANAGER COMMENTS:
HEALTH DEPARTMENT: The City Manager advised that Dr. Molly L. O'Dell,
Director, Health Department, has maintained contact with the City of Roanoke with
regard to the West Nile Virus and certain preventative measures that may be taken
by citizens to protect themselves.
BUDGET: The City Manager advised that the revenue shortfall at the State
level is more than was originally projected, exceeding $1.4 billion. She stated that
further reductions at the State level will occur, some of which will have a ripple effect
on localities.
WATER RESOURCES: The City Manager pointed out that the Governor's
Office may intervene in the Commonwealth of Virginia's situation as it relates to
drought conditions throughout the State.
ROANOKE CIVIC CENTER-TRAFFIC: The City Manager called attention to
increased signage and shuttle buses that will be available on Tuesday, August 20,
2002, and Friday, September 6, 2002, to address large volumes of traffic in
connection with concerts atthe Roanoke Civic Center, which measures are intended
to better serve patrons of the two events.
H:~Aug 19, 02. Fin. Draft wpd.wpd 2~)
At 3:35 p.m., the Mayor declared the meeting in recess to be reconvened at
5:00 p.m., in the Emergency Operations Center Conference Room, Room 159,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke.
A joint meeting of City Council and the City Planning Commission was called
to order at 5:00 p.m., on Monday, August 19, 2002, in Room 159, Emergency
Operations Center Conference Room, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith and Chairman Robert B.
Manetta presiding.
COUNCIL MEMBERS PRESENT: William H. Carder, M. Rupert Cutler, Alfred
T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt, and Mayor Ralph K. Smith ............... 6.
ABSENT: Council MemberWilliam D. Bestpitch ......................................... 1.
CITY PLANNING COMMISSION MEMBERS PRESENT: Gilbert E. Butler, Jr.,
S. Wayne Campbell, D. Kent Chrisman, Melvin L. Hill, Robert B. Manetta, Richard A.
Rife, and Fredrick M. Williams ............................................................................. 7.
ABSENT: None ...................................................................................... 0.
OTHERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; Mary F. Parker, City Clerk,
Robert B.Townsend, Director of Planning Building and Development and Martha P.
Franklin, Secretary, City Planning Commission.
COUNCIL-COMMUNITY PLANNING: The Mayorwelcomed members of the City
Planning Commission and staff to the meeting and advised that following dinner, the
business session would convene.
The invocation was delivered by Vice-Mayor Harris.
Following dinner, the business session convened at 5:35 p.m.
THE COMPREHENSIVE PLAN AS THE CITY OF ROANOKE "GUIDING LIGHT":
Mr. Carder advised that the Comprehensive Plan should be the guiding light
and the ruler by which City Council, the City Planing Commission and City staff
base all decisions and discussions. He referred to the City's streets and corridors
and pointed out that the Comprehensive Plan states that City streets should be
H:~Aug 19, 02. Fin. Draft wpd.wpd 30
pedestrian friendly, pro business/high density, with traffic calming measures, etc.;
however, he referenced a plan for a left turn lane on Williamson Road which is
contrary to the Comprehensive Plan and to the Williamson Road Corridor Plan. He
suggested future work sessions to discuss street arteries and corridors, how they
fit in with the Comprehensive Plan and how they become pedestrian friendly. He
called attention to Brandon Avenue through the Raleigh Court area where there is
a five lane highway which is not user friendly, and there was previously an
opportunity to turn the area into residential/retail development.
DISCUSSION:
The City Planning Commission and the citizenry at-large are
gravitating in the direction of new urbanism.
The Zoning Ordinance and Subdivision Ordinance update will be
a valuable tool to the City Planning Commission.
Successful implementation of the Comprehensive Plan starts in
the City's budget process - can a new project/expenditure be
supported based on the Comprehensive Plan.
Once the zoning . classifications are updated, zoning
classifications must be assigned and the most difficult
component will be deciding which zoning districts are
incorporated in which places along Roanoke's corridors, while
moving away from strip commercial toward compact
neighborhood oriented commercial types of development.
With the Comprehensive Plan and revisions to the zoning
ordinance, there is an opportunity to reach a collective focus
which has not heretofore existed.
Some persons would like for the Comprehensive Plan to
magically happen, but there are numerous other steps that need
to occur first, and the zoning ordinance and zoning map are key
implementers to the Comprehensive Plan, therefore, the question
becomes when to begin the necessary steps. It is intended to
adopt neighborhood plans as elements of the Comprehensive
Plan in the same way that the Outlook Roanoke Plan was
adopted as an element to the Comprehensive Plan. Another 12 -
14 months will be needed before the zoning ordinance/maps are
updated, and it must be emphasized that certain elements of the
process will not be available for quite some time.
H:~Aug 19, 02. Fin. Draft wpd.wpd ~ ]
In summary, the City Manager advised that Council and the City Planning
Commission are the two groups that must decide how seriously they want to make
the Comprehensive Plan the City's guiding principle, and it should be taken into
consideration that there must be certain other key elements in place before the
Comprehensive Plan can be implemented.
UNDERGROUNDING OF UTILITIES AS A PART OF MAJOR STREET
REBUILDING PROJECTS:
Chairman Manetta advised that in placing the item on the agenda, he
was referring primarily to the future expansion of 10th Street and the opportunity to
install underground utilities. He stated that a concern of the City administration
relates to costs and suggested that the City obtain information on actual costs
associated with undergrounding utilities and not rely totally on information supplied
by the Virginia Department of Transportation (VDOT), because VDOT may prefer
spending its money on asphalt, as opposed to undegrounding utilities.
DISCUSSION:
If one envisions the City 50 - 75 years into the future, power lines
should not be above street level. The City has to start at some
point in time in areas such as southwest, or southeast where
power lines can be brought into the alleys, similar to certain
areas of Raleigh Court.
The City should begin to collect data on costs, the time factor for
undergrounding, and prioritize those areas where utilities should
be underground.
The bio medical facility in the Riverside Centre is a new
development that is required to have underground utilities,
which is in compliance with the City's Comprehensive Plan.
The City should take actions that get it closer to the
Comprehensive Plan, and if the Williamson Road Corridor wants
to be totally pedestrian friendly, the City should do what it can to
get closer to that point, rather than something that is contrary to
that direction.
H:~,ug 19, 02. Fin. Draft wpd.wpd 32
When addressing the undergrounding of utilities, consideration
should be given to the fact that in the overall scheme of things,
the City has many needs and the City of Roanoke should not
take on the burden of doing everything for everyone.
The City must start thinking tactically about the Comprehensive
Plan, which will lead to tree lined streets, traffic calming,
undergrounding of utilities, etc.
The City Manager advised that the issue is broader than just 10th Street
because 10th Street is an example of a future highway project, although it is not
known when the project will be completed since the Six Year Plan of VDOT is no
longer viable. She advised that if Council is serious about the issue of underground
utilities, a work session would be in order with American Electric Power officials to
discuss costs, options in terms of financing, etc. She stated that the issue is
whether the community in a broader sense, or smaller subcommunities, are willing
to pay a special rate for electricity in order to receive undergrounding, and the
answer may differ by community, or on a City-wide basis. She advised that
undergrounding of utilities is a policy decision and it will be necessary for Council
to decide when that specific policy is to be addressed.
The Mayor requested that the City Manager obtain information on how
undergrounding of utilities is accomplished in other communities, associated costs,
etc.
The City Manager advised that undergrounding of utilities will be done at the
Riverside Centre, underground utilities currently exist at the Roanoke Centre for
Industry and Technology, and will be required for new development, however, the
question is what to do with existing development which carries a large price tag. For
example, she advised that approximately $2 million for approximately 2000 feet will
be spent on undergrounding the overhead wiring in Jefferson Street in the vicinity
of Carilion. She stated that if undergrounding of utilities is an issue that Council
wants to study, she will schedule a future work session.
DEVELOPMENT AND UPDATE OF THE GREENDAY/PEDESTRIAN PLAN FOR
THE CITY OF ROANOKE:
Chairman Manetta called attention to numerous issues concerning pedestrian
design and development in the City of Roanoke which will require rethinking about
sidewalks, neighborhoods, and parks, and within the next year, there should be an
update as to how those types of ideas tie in with the greenway plan.
H:~Aug 19, 02. Fin. Draft wpd.wpd 33
DISCUSSION:
There should be a prioritization for the greenway plan.
There should be an assurance that greenways interconnect, and
neighborhoods should approve of greenways and feel a sense
of ownership.
The existence of a greenway along the Roanoke River places
more focus on the Roanoke River and there is a higher
expectation in terms of more frequent litter pickup, etc.,
therefore, a greenway along the Roanoke River tends to improve
the quality of the riverside.
With new development, sidewalk, curb and gutter will be required
to be funded by the developer. In those instances where there
is no need or desire for sidewalk, there should be some flexibility
to use the money for greenways, or to fund sidewalks at other
locations in the City.
REVIEW OF THE CURRENTLY PROPOSED FLOOD REDUCTION
PROJECT FOR THE ROANOKE RIVER AND ENSURE CONSISTENCY
WITH ENVIRONMENTAL AND AESTHETIC POLICY CONTAINED IN THE
COMPREHENSIVE PLAN
Mr. Manetta advised that there has been considerable discussion about the
Comprehensive Plan and the scenic quality along the Roanoke River. He suggested
that the City abide by some of the suggestions to ensure that the project conforms
with the rendition of what the City of Roanoke should be and what the Roanoke River
should be.
DISCUSSION:
Undergrounding of utilities tends to eliminate street trees and
flood reduction requires the clearing of trees along the river
banks.
H:~Aug 19, 02. Fin. Draft wpd.wpd :34
There was discussion in regard to the Roanoke River Greenway
and the flood reduction project; whereupon, it was pointed out
by City staff that Phase I of the flood reduction project includes
the lower end from the Water Pollution Control Plant through
Wasena Park, in the range of $5 million, and a greenway trail is
currently in the first construction phase which is anticipated to
start in 2003.
Other than the removal of dead trees and litter, nothing will be
done to the banks of the Roanoke River during the first phase,
the majority of vegetation will remain as is, but where there are
bench cuts, which tend to be on one side or the other, vegetation
must be removed. When the first phase of the flood reduction
project is completed, all excavation will be completed, all
utilities will be relocated and there will be a complete template
along the Roanoke River, and it would be hoped that the City
would not have to do any significant work in the future. There
will be a continuous greenway from the Sewage Treatment Plant
to Wasena Park in Phase I. The City will use that portion through
Smith Park, tie in on both ends, replace the Iow water bridges,
and the remainder of the length will be a new greenway trail.
The City Manager pointed out that Congress has not approved funding, City
staff is encouraging inclusion of the greenway, and the City has the support of
Congressman Bob Goodlatte.
STREET AND ALLEY CLOSURE PROCESS AND POLICY:
Chairman Manetta advised that for some time, the City Planning Commission
has had concerns with regard to street and alley closures and public land reverting
to private ownership, with no compensation to the City of Roanoke. He stated that
in recent months, the Planning Commission has received unrealistically Iow
estimates (not fair market value) from the Director of Real Estate Valuation on the
value of properties. Therefore, he stated that the City Planning Commission
encourages a more efficient policy to address fair market value versus assessed
value.
The City Manager called attention to a policy adopted by Council
approximately two years ago with regard to compensation for such properties and
Council has chosen to address each issue on a case by case basis. She stated that
H:~Aug 19, 02. Fin. Draft wpd.wpd 35
there have been instances when the City was better off to donate a piece of property
to a petitioner for maintenance purposes; however, in those instances where
property will enhance development, a value should be placed on the property by the
City. She referred to development of a policy by City staff which will include a
statement setting forth the property value as determined by the Director of Real
Estate Valuation and the Economic Development Department prior to a petitioner
submitting an application for vacation or closure.
CITY PLANNING COMMISSION COORDINATION WITH CITY COUNCIL
APPOINTED/INITIATED SPECIAL CITY COMMISSIONS OR AD HOC TASK FORCES
AND COMMITTEES:
Chairman Manetta suggested that the City Planning Commission have
representation on various City task forces, study committees and ad hoc
committees that address specific matters under the jurisdiction of the City Planning
Commission so as to provide the Planning Commission's perspective.
OTHER BUSINESS: NONE
There being no further business, at 6:40 p.m. the Mayor declared the City
Council meeting in recess to be reconvened at 7:00 p.m., in the City Council
Chamber.
At 7:00 p.m., on Monday August 19, 2002, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch (arrived late), William H.
Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt, and
Mayor Ralph K. Smith ....................................................................................... 7.
ABSENT: None ....................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Mayor Smith.
H:~Aug 19, 02. Fin. Draft wpd.wpd ~6
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PUBLIC HEARINGS:
SCHOOLS: Pursuant to instructions by Council, the City Clerk having
advertised a public hearing for Monday, August 19, 2002, at 7:00 p.m., or as soon
therafter as the matter may be heard in the City Council Chamber, to receive the
views of citizens regarding appointment of a School Board Trustee to fill the
unexpired term of William E. Skeen, resigned, ending June 30, 2005, the matter was
before the body.
The following persons applied for the position:
Edna Crabbere
David Dabay
John W. Elliott, Jr.
Lewis P. Grogan
William H. Lindsey
Michael W. Ridenhour
Advertisement of the public hearing was published in The Roanoke Times on
Friday, August 9, 2002, and in The Roanoke Tribune on Thursday, August 8, 2002.
The Mayor inquired if there were persons present who would like to address
Council in connection with the public hearing. There being none, the Mayor
declared the public hearing closed.
The Mayor advised that Council will vote to fill the vacancy at its regular
meeting to be held on Tuesday, September 3, 2002, at 2:00 p.m.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Valley Pine Mortgage, Inc., that a tract of land
described as a .010 acre portion of Lot 1, Block 7 Mountain View. Official Tax No.
1221013 and a 0.204 acre tract portion of Lots 11 and 12, Block 7, Mountain View,
Official Tax No. 1221014, be rezoned from RM-2, Residential Multifamily, Medium
Density District, to LM, Light Manufacturing District, the matter was before the body.
H:~Aug 19, 02. Fin. Draft wpd.wpd 37
Legal advertisement of the public hearing was published in The Roanoke
Times on Thursday, August 8, 2002.
A report of the City Planning Commission advising that the two subject
parcels are between Virginia Avenue and the Norfolk Southern railroad tracks; the
petitioner has a contract pending with the owners of Black Dog Architectural
Salvage, which plans to relocate its business, to the site; the Department of
Economic Development is assisting Black Dog Salvage with relocation from its
Franklin Road address; the prospective owners plan to use the existing warehouse
building on Official Tax No. 1221201 and the adjoining parcel, Official Tax Nos.
1221203 and 1221207, to house an antique storage and retail sales establishment;
and the prospective owners propose to use the subject properties for parking, was
before Council.
The City Planning Commission recommended that Council approve the
request to rezone the subject properties, advising that the rezoning is consistent
with the policies of Vision 2001-2020 in that it will encourage redevelopment of an
underused industrial site.
Mr. Dowe offered the following ordinance:
(#36041-081902) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 122, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City; and dispensing with the second
reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 354.)
Mr. Dowe moved the adoption of Ordinance No. 36041-081902. The motion
was seconded by Mr. Carder.
Stephen W. Lemon, Attorney, representing the petitioner, appeared before
Council in support of the request of his client.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36041-081902 was adopted
by the following vote:
H:\Aug 19, 02. Fin. Draft wpd.wpd 38
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Bestpitch had not entered the meeting.)
At this point Council Member Bestpitch entered the meeting.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council of the City of Roanoke on Monday April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 19, 2002, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Valley Pine Mortgage, Inc.,
that a portion of Virginia Avenue, S. W., from 13th Street, to Spottswood Avenue, an
alley lying between parcels bearing Official Tax Nos. 1221013 and 1221014; and an
alley lying between parcels bearing Official Tax Nos. 1221203 and 1221207, be
permanently vacated, discontinued and closed, to the extent that the City of
Roanoke has any legal interest in said public right-of-way, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 2, 2002, and Friday, August 9, 2002.
A report of the City Planning Commission advising that all of the parcels of
land and the alley adjoining Virginia Avenue are vacant; an unoccupied warehouse
lies to the west on Official Tax No. 1221201, which the petitioner is under contract
to sell; and to the south and west of the alley adjoining Midvale Avenue is a mobile
home development that is a grandfathered use on an LM-zoned property, was before
Council.
It was explained that the prospective owners plan to use the existing
warehouse building on Official Tax No. 1221201 and the adjoining parcels, Official
Tax Nos. 1221203 and 1221207, to house an antique storage and retail sales
establishment; and they propose to use the subject portion of right-of-way for
ingress and egress to the site, and to close off Virginia Avenue from Spottswood
Avenue to erect a fence for security concerns.
H:\Aug 19, 02. Fin. Draft wpd.wpd
The City Planning Commission recommended that Council approve the
request, advising that such closure will aid in redevelopment of an industrial site;
the redevelopment of such sites is encouraged in Vision 2001-2020; while Vision
2001-2020 also encourages maintaining and increasing the connectivity of City
roads, the degree of connectivity lost in this case is negligible when compared to
the greater gain of developing the site; as a condition of closure, Virginia Avenue
will remain open until the reopening of Hannah Circle; and, in addition, the closure,
discontinuance and vacation of the subject portion of Virginia Avenue and the paper
alleys will be subject to the following conditions:
The applicant shall submit a subdivision plat to the Agent
for the Planning Commission, receive all required
approvals thereof, and record the plat with the Clerk of the
Circuit Court for the City of Roanoke. Said plat shall
combine all properties which would otherwise dispose of
the land within the right-of-way to be vacated in a manner
consistent with law, and retain appropriate easements for
the installation and maintenance of any and all existing
utilities that may be located within the right-of-way,
including the right of ingress and egress.
Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of
the authorizing ordinance for recordation to the Clerk of
the Circuit Court of Roanoke, Virginia, indexing the same
in the name of the City of Roanoke, Virginia, as Grantor,
and in the name of the Petitioner, and the names of any
other parties in interest who may so request, as Grantees.
The applicant shall pay such fees and charges as are
required by the Clerk to effect such recordation.
Upon recording a certified copy of the authorizing
ordinance with the Clerk of the Circuit Court of the City of
Roanoke, Virginia, the applicant shall file with the
Engineer for the City of Roanoke, Virginia, the Clerk's
receipt, demonstrating that such recordation has
occurred.
H:~Aug 19, 02. Fin. Draft wpd.wpd 40
If the above conditions have not been met within a period
of one year from the date of adoption of the authorizing
ordinance, said ordinance shall be null and void with no
further action by City Council being necessary.
Mr. Dowe offered the following ordinance:
(#36042-081902) AN ORDINANCE permanently vacating, discontinuing and
closing certain public rights-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 355.)
Mr. Dowe moved the adoption of Ordinance No. 36042-081902. The motion
was seconded by Mr. Carder.
The City Manager advised that rather than requiring payment for closure of the
right-of-way, in this case City staffwas of the opinion that enacting those conditions
contained in the ordinance would provide an enhanced appearance to the gateway
of a neighborhood, as opposed to requiring remuneration. She stated that this is
another example of how staff will address the issue of right-of-way and street
closure in the future.
Steven W. Lemon, Attorney, representing the petitioner, appeared before
Council in support of the request of his client.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36042-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
H:\Aug 19, 02. Fin. Draft wpd.wpd 4]
ZONING: Pursuant to Resolution No. 25523 adopted by Council of the City of
Roanoke on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of A Space, LLC, that five tracts of land located on Sixth
Street, Luck Avenue, and Marshall Avenue, S. W., identified as Official Tax Nos.
1113305, 1113501, and 1113502, zoned LM, Light Manufacturing District, and Official
Tax No. 1113312 and a portion of Official Tax No. 1113313, zoned C-1, Office District,
be rezoned to C-3, Central Business District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 2, 2002 and Friday, August 9, 2002.
A report of the City Planning Commission advising that the only existing
improvement on the subject properties is a masonry warehouse, sometimes referred
to as the Cotton Mill, constructed in 1919 and located on Official Tax No. 1113305
and other parcels in the petition for rezoning are used for parking; the petitioner is
contemplating a mixed-use development for the vacant warehouse space, which was
originally used as a manufacturing facility; and it is proposed that half of the
building be occupied by artist studios and loft apartments, with the balance of the
property supporting office and retail uses, such as a cafe/bistro, photography
studios, art shops, study groups, dance classes, craft stores, nature stores, outdoor
stores, and professional offices, was before Council.
The City Planning Commission recommended that Council approve the
rezoning request, advising that given the development and success of the Jefferson
Center, the need to connect the Old Southwest neighborhood with downtown, the
potential to provide desired downtown residential units and live/work space, and the
need to solidify an anchor for the western edge of downtown, the rezoning request
is an appropriate and desirable use of the properties.
Mr. Carder offered the following ordinance:
(#36043-081902) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City; and dispensing with the second
reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 359.)
H:\Aug 19, 02. Fin. Draft wpd.wpd 42
Mr. Carder moved the adoption of Ordinance No. 36043-081902. The motion
was seconded by Mr. Dowe.
Nick Glennon spokesperson, appeared before Council in support of the
request of the petitioner.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36043-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by Council of the City of
Roanoke on Monday April 6, 1981, the City Clerk having advertised a public hearing
for Monday, August 19, 2002, at 7:00 p.m., or as-soon thereafter as the matter may
be heard, on the request of Cesar Dominguez to repeal and replace proffered
conditions for rezoning property located at 325 Jefferson Street, N. E., bearing
Official Tax No. 3012801, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 2, 2002 and Friday, August 9, 2002.
A report of the City Planning Commission advising that on April 16, 2002,
Council approved a rezoning of the subject property from RM-2 to C-3, subject to the
following conditions, was before the body.
The existing building will be rehabilitated and reused for uses
provided for within the C-3, Central Business District. The
existing shed in the rear of the property will be removed.
There will be no sale of alcohol permitted in conjunction with any
use of property.
H:\Aug 19, 02. Fin. Draft wpd.wpd 43,
It was further advised that the petitioner later reconsidered the first proffer
that specified removal of the shed in the rear of the property, and requests that
conditions proffered and approved by Ordinance No. 35817-041502 be repealed and
replaced with the following proffers:
The existing two-story building will be rehabilitated
and reused for uses provided for within the C-3,
Central Business District.
There will be no sale of alcohol permitted in
conjunction with any use of property.
The Planning Commission advised that the building is vacant and has been
uninhabited for over eight years; in the past, the commercial building was the
location of the Moses Store and an upstairs apartment where the owners lived; the
shed is located to the rear of the property and faces Gilmer Avenue; and
amendment of the proffered conditions will give the owner the option of retaining
and rehabilitating the accessory buildings, or demolishing the accessory building,
with approval by the Architectural Review Board.
The City Planning Commission recommended that Council accept 'the
amended proffered conditions.
Mr. Dowe offered the following ordinance:
(#36044-081902) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 301, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 361.)
Mr. Dowe moved the adoption of Ordinance No. 36044-081902. The motion
was seconded by Mr. Carder.
Cesar Dominquez, petitioner, appeared before Council in support of the
request.
H:\Aug 19, 02. Fin. Draft wpd.wpd 44
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36044-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ............................................................................................. 7.
NAYS: None ............................................................................................ -0.
ZONING: Pursuant to Resolution No. 25523 adopted by Council of the City of
Roanoke on Monday April 6, 1981, the City Clerk having advertised a public hearing
for Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Cape Town, LC and Steven W. Morris, that two tracts of
land located on the southwest side of Roberts Road, S. W., designated as Official
Tax Nos. 1290212 and1290211 (2918 and 2924 Roberts Road respectively), be
rezoned from RS-3, Residential Single Family District, to C-1, Office District, subject
to cetain conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 2, 2002 and Friday, August 9, 2002.
A report of the City Planning Commission advising that following its meeting
on July 18, a Fourth Amended Petition was filed by the petitioner containing the
following proffered conditions, was before Council.
With the exception of ordinary maintenance and the addition of
any ramps or other similar structures as may be necessary to
satisfy the requirements of applicable laws, such as the
Americans with Disabilities Act, the exteriors of the residential
structures presently located on both of the lots will remain the
same as they are on the date of this petition, without material
exterior modification or addition.
H:\Aug 19, 02. Fin. Draft wpd.wpd 45
Neither of the properties, nor any part of either of them, shall be
used as a trade or vocational school of an industrial nature,
medical clinic, medical office, or funeral home, club, lodge and
fraternal organization, medical laboratory, or public parking lot
and structure.
The City Planning Commission recommended that Council approve the
amended petition on a vote of 6-0, advising that given the adjacent land uses and
zoning patterns, C-1, Office District, permitted uses, particularly as limited by the
proffered conditions, are appropriate uses of the subject properties; and the
requested zoning change, with retention of the residential structures, provides a
reasonable approach to buffering the residential neighborhood from existing
intensive commercial uses.
Mr. Dowe offered the following ordinance:
(#36045-081902) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 129, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 363.)
Mr. Dowe moved the adoption of Ordinance No. 36045-081902. The motion
was seconded by Mr. Cutler.
Daniel F. Layman, Jr., Attorney, representing the petitioner, appeared before
Council in support of the request of his client. He advised that he appeared before
Council on May 20, 2002, at which time Council received a report from the City
Planning Commission recommending denial of the request on a 3-3 vote. He
advised that on May 20, Council requested that the matter be referred back to the
City Planning Commission for further study, report and recommendation, and the
matter was again consideration by the Planning Commission in July 2002, at which
time it received a 6 0 vote for approval. He explained that the Planning
Commission's recommendation contains a favorable vote by the three City Planning
Commissioners who initially voted against the request in May, and noted that three
facts led to the change in the position of the City Planning Commission; i.e.: the
request was amended to provide that both houses presently located on the lots will
remain unchanged unless and until otherwise approved by Council; certain uses
H:~Aug 19, 02. Fin. Draft wpd.wpd 46
were deleted from the application that City Planning staff believed to be heavier
traffic generators; and the City's new Director of Planning advised that the requested
rezoning was a proper zoning action for the property. Additionally, he stated that
certain facts were presented by the petitioner regarding the facility operated by
Carilion and the City Planning Commission agreed that the level of activity on the
property is such that it has materially adversely affected the viability of the lots as
residential property, because the facility is substantially an all day every day
operation which creates more activity in the area than formerly existed at the
Moore's Store, therefore, the two lots are completely open to commercial use.
He noted that the statement was made by a Member of Council that there are
sufficient C-1 properties currently available in the City of Roanoke; however, he
stated that such position would result in a static real estate market, one that would
refuse to respond to market forces, and would not take into consideration changes
that occur around properties, with the property in question serving as a perfect
example. He added that the two houses subject to the rezoning fit within the
statement of the intent of the zoning ordinance and the C-1, Office District, which is
intended to preserve the existing residential character of neighborhoods and their
viability by allowing limited commercial uses and appropriate existing or new
structures. He stated that the buildings will remain unchanged except that between
the hours of 8:00 a.m. and 6:00 p.m., they will be used for office purposes and from
6:00 p.m. to 8:00 a.m., they will be empty, therefore, the neighborhood will notice
little difference in moving from a residential use to an office use.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing.
Mr. Charles Helms, 2951 Roberts Road, S. W., owner of four parcels of rental
property in the area, advised that the City Planning Commission previously denied
the request on a 3 - 3 vote and is now recommending approval on a 6 - 0 vote;
whereupon, he requested a clarification as to the City Planning Commission's
rationale for changing its vote. He called attention to an abundance of office space
on Franklin Road which is currently empty and questioned the need for more C-1
zoning. He presented a petition signed by 61 persons in the Roberts Road area in
opposition to the request for rezoning. He spoke against the rezoning because the
two houses would be better served as residential property, and asked that Council
deny the request for rezoning.
H:~Aug 19, 02. Fin. Draft wpd.wpd 47
Ms. Maggie Snyder, 1915 Meadowbrook Road, N. W., advised that she
previously lived in the area and was subjected to loud noise at all hours of the day
and night from the Carilion facility, music from a bar behind the property, and noise
from Franklin Road in general.
Mr. Layman was requested to review the proffered conditions to rezoning
which are on file in the City Clerk's Office.
No other persons wishing to be heard, the Mayor declared the public hearing
closed.
There being no further discussion, Ordinance No. 36045-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris Wyatt and
Mayor Smith ..................................................................................................... 7.
NAYS: None ............................................................................................ 0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by Council
of the City of Roanoke on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Franklin Road, L.L.C., that a 0.717 acre
portion, more or less, of excess right-of-way of Franklin Road that adjoins Official
Tax No. 1300101, be permanently abandoned, vacated, discontinued and closed, to
the extent that the City of Roanoke has any legal interest in said public right-of-way,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on August 6, 2002 and August 13, 2002.
The City Manager submitted a communication advising that upon Council's
July 15, 2002 continuation on the petition to close a portion of the Franklin Road
right-of-way, City staff worked with the petitioner to address various questions and
concerns raised by Council; and the following outlines the result of staff
consultations with the petitioner.
H:~Aug 19, 02. Fin. Draft wpd,wpd 48
Pipin__cl of the open stream adjacent to the right-of-way: The drainage
system both to the north and south of this site is currently piped. As part
of any subsequent development plan for this site, the Department of
Engineering would review the proposal to ensure that the piping of this
portion is of a size sufficient to properly handle flows coming from
upstream and providing proper transition to existing piping further
downstream.
Consideration of future Franklin Road Greenway: While in its conceptual
form, there has been no determination as to which side any future
greenway along Franklin Road might utilize. The development of this site
would result in new curb, gutter, and sidewalk along the Franklin Road
frontage where none exists today, and would provide a similar amount of
pedestrian walking area as is currently found on existing developed sites
north and south of this site on the east side of Franklin Road. Therefore,
future greenway or pedestrian way development would not be precluded,
but in fact, enhanced, on the east side of the street with the development
of this property.
Development conditions related to slopes: The applicant has presented
three conditions to which he is willing to commit at this time regarding the
slope/cut of the hill to the rear of the property.
There will be no natural/vertical cuts in the terrain of the
parcel. All land will either be graded or sloped as
geotechnical conditions warrant.
A 10-foot buffer from the rear property line will be retained
whereby a minimum of 10 feet of land will remain in its natural
undisturbed state, measured from the property line and
extending westwardly toward Franklin Road.
Resulting slopes will be re-established with permanent
vegetation on all graded areas left unpaved or undeveloped,
unless exposed rock results from the cutting into the hill at
the rear of the property. (This condition would apply as a
result of any development of the site as a part of the City's
development plan approval process).
H:~Aug 19, 02. Fin. Draft wpd.wpd 4~)
It was further advised that City staff does not believe that these conditions,
as currently proposed, give sufficient assurances regarding the range of potential
slope percentages that could result on the site as an outcome of the vacated right-
of-way being added to the site area, which was the basis of inquiries by City Council
Members at the July 15 meeting; and more detailed geotechnical analysis would
have to be undertaken by the applicant to begin to identify the range of slope
percentages that would result from development of the property either with, or
without, the vacated right-of-way being made a part of the site.
Value of right-of-way: $15,000.00 had been previously identified as the
contributory value for the closure of this right-of-way. The petitioner has
indicated a willingness to provide payment of a significantly lesser sum of
approximately $7,800.00.
The City Manager advised that the property, by right, is properly zoned to be
developed without the street closure; some of Council's issues/concerns regarding
development of the property have been addressed in responses above noted; while
insufficient information has been provided by the applicant to address in total the
post-development range of resulting slope conditions that might result on the
property if the right-of-way were to be vacated, the ability to apply at a minimum,
condition (b) above, to a street closure approval, would potentially provide a better
buffering relationship to the top of the hill than otherwise would happen if the street
closure were denied, and the property developed as a matter of right; therefore, City
staff can support closure of the portion of the right-of-way with this condition.
Mr. Dowe offered the following ordinance:
"An ORDINANCE permanently vacating discontinuing and closing certain
public right-of-way in the City of Roanoke, Virginia, as more particularly described
hereinafter; and dispensing with the second reading of this ordinance by title."
Mr. Dowe moved the adoption of the ordinance. The motion was second by
Mr. Carder.
Stephen Strauss, representing Structures Design/Build, L. L.C., advised that
he met with City representatives to discuss and resolve issues that were raised at
the July 15, 2002, public hearing. He stated that the City of Roanoke should be a
positive force to encourage development within the City and not a hindrance, and
discussions with City staff werepositive, resulting in a solution that will benefit the
City of Roanoke, the adjoining land owners and the developer, given the fact that the
property is properly zoned for development. He stated that the majority of the
H:\Aug 19, 02. Fin, Draft wpd.wpd ,.50
issues that where raised, such as pipe sizing, erosion concerns and greenway
development, will be addressed in the development review process which will
ensure that development will comply with the City's established standards. He
advised that he is committed to paying $7,800.00 for the vacated land and, in
addition, due to right-of-way vacation, he will ensure that a natural buffer of ten feet
will remain in place along the rear of the property for the benefit of residents of
White Oak Road.
Mr. Bestpitch recommended a friendly amendment to the ordinance that
$15,000.00 be inserted on page 3, paragraph 2, as follows:
"BE IT FURTHER ORDAINED that prior to receiving all required
approvals of the subdivision plat referenced in the previous paragraph,
the applicant shall give to the Treasurer for the City of Roanoke a
certified check or cash in the amount of fifteen thousand dollars
($15,000.00) as consideration for this action taken by City Council."
Mr. Dowe and Mr. Carder, maker of the motion currently on the floor,
concurred in the friendly amendment offered by Mr. Bestpitch.
Mr. Fred Flowers, 3207 White Oak Road, S. W., advised that there are two
opposing interests who would like to purchase the 3.5 acre tract of land on the side
of the hill between Franklin Road and White Oak Road, S.W. He stated that
residents of White Oak Road wish to preserve the land in its present state by
purchasing the land and donating it to the City of Roanoke as a permanent green
space; and Structures Design/Build proposes to cut into the hillside and construct
three office buildings. He noted that the property owner first offered the land,
privately, to the ten adjoining property owners at $285,000.00 in May 1998, however,
at $28,500.00 per family, residents could not afford to purchase the land and it was
placed on the market; and in January 2001, the property had not sold and the owner
again offered it to the adjoining property owners at $150,000.00, but residents still
could not afford to purchase the land and continued to hope that the property was
priced too high for commercial development. He stated that 17 months later,
Structures Design/Build appeared before the City Planning Commission with a
proposal that would make commercial development of the property economically
feasible by asking the City of Roanoke to donate .7 acre of excess right-of-way on
Franklin Road so as to reduce the slope of the cut into the hillside. He explained that
the excess right-of-way acreage will provide a significant portion of the project's
useable bottom land, costing far less to develop than the hillside portion and
dramatically reducing the amount of material to be removed from the hillside and
H:~Aug 19, 02. Fin. Draft wpd.wpd 5 ]
further lowering development costs. He stated that the revised profile drawing that
was presented to the City Planning Commission shows 81 feet of usable bottom land
that the developer would purchase and 36 feet that the City would provide; if the
City's portion amounts to 44 per cent of the developer's portion of the land and if the
option price to the developer is $150,000.00, market value of the City's land would
be 44 per cent, or $66,000.00; therefore, White Oak Road residents do not agree with
the $7,800.00 or the $15,000.00 under consideration. He stated that the $66,000.00
land subsidy, plus substantially reducing excavation costs, could easily be the
deciding factors in the project, and it is only with this in mind that the developer has
pursued the project. He reiterated that residents of White Oak Road strongly oppose
the destruction of the 100 foot wide buffer between the neighborhood and Franklin
Road, and request that Council refrain from sweetening the deal for the developer,
because the City will be far better off with a newly dedicated green space donated
by its citizens.
Mr. James Mullitt, 3227 White Oak Road, S. W., advised that two weeks ago,
residents of White Oak Road requested Council's assistance in preserving the
wooded hill along Franklin Road between West Motor Sales and Avenham Avenue,
which serves as an oasis of nature in an otherwise commercial development, and
residents of the area are unanimous in their desire to save this wooded hillside. He
stated that everyone benefits from the hillside, which is why residents propose to
purchase the land and donate same to the City as a designated green space. He
added that it has been learned that development of the property is an economic
decision and one of the important economic variables is the City owned right-of-way
along Franklin Road, to which the City of Roanoke holds the key. He stated that the
area in question is a steep hill, and the City owns a large portion of what could be
flat usable land, with the remainder coming from excavation of the hill, therefore,
Council's decision not to grant the land to the developer would make development
very expensive, and might create the opportunity for the land to be turned into a
designated green space. He advised that development would increase the City's
tax base, but at what price, i.e.: loss of neighborhood values and loss of beauty and
peace to make room for more commercial buildings. He requested that Council deny
the sale or the granting of City owned right-of-way to the developer, because
residents of the area would like for the green hillside to remain intact for all to enjoy
for many years to come.
There being no further speakers, the Mayor declared the public hearing
closed.
H:~Aug 19, 02. Fin. Draft wpd.wpd 52
Mr. Cutler advised that the goals of Council Members should be to promote
economic development through the highest and best use of the City's land, to
minimize negative environmental impact associated with economic development,
to protect unique environmental recreational resources and to obtain fair market
value for property rights being transferred from the City, which have been held in
trust for the citizens of the City of Roanoke. He stated that just as the City must pay
fair compensation for private property rights, the City is owed fair payment for its
property rights. He added that the developer in this instance may be unwilling to
pay what the right-of-way is worth; therefore, he favors maintaining the land in its
natural state and for the residents to acquire the land and donate same to the City
of Roanoke as green space. He stated that he intends to oppose transfer of the
right-of-way.
Mr. Strauss modified his previous proposal to either pay $15,000.00 in cash
or $8,200.00, which is the difference between the $7,800.00 and the $15,000.00, to be
used for additional landscaping.
Upon question, Mr. Strauss advised that regardless of whether the City grants
the right-of-way, it is his intent to construct the office building, and, additionally
there will be no ten foot buffer on the rear of the property that would be left in its
natural state, which would require an even larger cut into the hillside. He reiterated
that it is his intent to move forward with development with or without abandonment
of the right-of-way by the City.
Mr. Carder advised that he did not feel comfortable with the sale price of
$15,000.00, therefor, he could not support the request. However, he stated that the
property owner has the right to develop the land and whether the land remains as
green space is not the option of the City of Roanoke.
Mr. Strauss clarified that if the right-of-way is vacated, he would be willing to
increase the rear buffer from ten to fifteen feet from the rear property line toward
Franklin Road, leaving the area in its natural state with no grading and retain the
natural vegetation. Additionally, he stated that City Code requirements with regard
to separating a residential and a commercial area would also be included in
conjunction with the fifteen feet of natural area. Further, he stated that to reach the
contributory value of $15,000.00, he will either pay the full amount in cash, or a
portion in cash, and a portion for additional landscaping.
H:~Aug 19, 02. Fin. Draft wpd.wpd 53
Ms. Wyatt advised that because of the willingness of the developer to
cooperate and his willingness as a corporate citizen to develop the land taking into
consideration the needs of the neighborhood through the least amount of
invasiveness to the land, she plans to support the request because it is the right and
fair thing to do and over the long term, such action will protect the neighborhood.
Mr. Harris advised that he intended to vote against the vacation of the right-of-
way because value of the land far exceeds $15,000.00, and the City Planning
Commission voted to deny the request.
Mr. Dowe moved that the ordinance be amended to provide for a 15 foot buffer
instead of the 10 foot buffer previously offered by the petitioner. The motion was
seconded by Ms. Wyatt and adopted.
There being no further discussion; the Ordinance, as amended, was lost by
the following vote:
AYES: Council Member Wyatt and Mayor Smith ........................................... 2.
NAYS: Council Members Dowe, Harris, Bestpitch, Carder and Cutler ............. 5.
ECONOMIC DEVELOPMENT-CITY PROPERTY-INDUSTRIES-LEASES-PARKING
FACILITIES: Pursuant to Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, in the City Council Chamber, with regard to consideration by the City of
Roanoke of awarding a Lease and/or Agreement between the City of Roanoke and
Warehouse Row, L.P., to provide that Warehouse Row will lease, renovate and equip
City-owned buildings located at 117 and 119 Norfolk Avenue, S. W., for a lease term
up to 40 years, upon certain terms and conditions; and to consider the possible
lease of all or part of City-owned property located at 117-123 Salem Avenue, S. W.,
Official Tax Nos. 1010409 - 1010411, inclusive, to Warehouse Row for use as parking
spaces, in connection with the abovementioned lease of buildings, the initial term
of lease of such property for parking spaces will be for a period of up to five years,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, August 12, 2002.
H:~Aug 19, 02. Fin. Draft wpd.wpd 54
The City Manager submitted a communication advising that the City of
Roanoke currently owns two buildings, identified as 117 and 119 Norfolk Avenue,
S. W., along the Warehouse Row area of downtown Roanoke; and a public hearing
was held on July 1, 2002, and July 15, 2002, and continued generally, and a public
hearing was advertised for August 19, 2002, concerning the possible acceptance
and award of a bid submitted by Warehouse Row, L.P. for lease, renovation, and
equipping of 117 and 119 Norfolk Avenue so that such buildings may be used for
sub-leases by tenants, which may create tax revenues for the City and enhance
economic development of the area.
It was further advised that Warehouse Row, L.P. was the only entity to submit
a bid to the City of Roanoke on July 1, 2002, to lease, renovate and equip such City
buildings; the matter was referred to the City Manager and after further negotiations,
the City Manager and Warehouse Row, L.P., reached agreement on the terms of a
Lease Agreement and a Recapture of Investment Agreement.
It was explained that term of the lease shall be for 40 years, whereby
Warehouse Row, L.P. shall pay to the City the sum of one dollar per year; in addition
to the lease of the buildings, the City of Roanoke shall provide parking spaces to be
determined by the parties, located on all or part of City owned property located at
117-123 Salem Avenue S. W., Official Tax Nos. 1010409, 1010410, and 1010411, to
Warehouse Row, L.P. for use as parking spaces, in connection with the lease of the
buildings, for an initial term of five years; Warehouse Row L.P. shall expend
approximately $1,700,000.00 in making permanent improvements and in equipping
the buildings; and Warehouse Row, L.P. will operate and manage the property, at its
sole cost and expense, as high quality commercial space suitable for use by
technology companies.
It was noted that in order to help finance the above lease, Warehouse Row,
L.P. needs to have a Recapture of Investment Agreement among the City,
Warehouse Row, L.P., Warehouse Row, L.L~C., Warehouse Row Lending, L.L.C.,
Carilion Health System, and the Roanoke Valley Development Corporation; after five
years from when the property has been placed in service, any member of Warehouse
Row L.L.C., defined as Carilion Health System and/or The Roanoke Valley
Development Corporation, may elect to sell its membership interest in the property;
upon request for sale of the membership interest, the City, or its designee, shall first
have the right to purchase such interest, which is defined as the initial and
subsequent capital investments, plus the amount of net operating revenue, if any,
H:~,ug 19, 02. Fin. Draft wpd.wpd 55
not equal to an average of a six per cent return on the original capital investment;
if the City does not execute its right to purchase such membership interest,
Warehouse Row L.L.C. shall have the exclusive right to sell the property to another
purchaser; and sales proceeds will be distributed as follows:
a. First, to repay Warehouse Row L.L.C. interest/investment.
In the event of any excess over the LLC investment, such excess will
be applied to the City's original purchase price of the property
($636,000.00).
In the event the final purchase price, plus the LLC investment noted in
(b) immediately above also exceeds the $636,000.00 original purchase
price of the City, any excess over that amount will be distributed 113 to
the City, 1/3 to Carilion and 1/3 to The Roanoke Valley Development
Corporation.
The City Manager recommended, following the public hearing, that Council
accept the bid of Warehouse Row, L.P., authorize the City Manager to execute both
a Lease Agreement between the City of Roanoke and Warehouse Row, L.P. and a
Recapture of Investment Agreement among the City of Roanoke, Warehouse Row,
L.P., Warehouse Row L.L.C., Warehouse Row Lending, L.L.C., Carilion Health
System, and the Roanoke Valley Development Corporation, to be approved as to
form by the City Attorney; and further authorize the City Manager to take such
additional actions, or execute such additional documents as may be necessary to
implement and administer said agreements.
Mr. Dowe offered the following ordinance:
(#36046-081902) AN ORDINANCE accepting the bid of Warehouse Row, L.P.,
to lease, renovate and equip certain City owned buildings located at 117 and 119
Norfolk Avenue, S. W., (Buildings) for a term of 40 years, upon certain terms and
conditions, and authorizing the City Manager to execute such a Lease Agreement,
which will also provide for the lease of or otherwise providing for parking spaces on
property owned by the City and located at 117 - 123 Salem Avenue, S. W.;
authorizing the City Manager to execute a further agreement among the City,
Warehouse Row, L. P. (WR), Warehouse Row, L.L.C., as General Partner (GP),
Warehouse Row Lending, L.L.C. (WRL), Carilion Health System (Carilion), and
Roanoke Valley Development Corporation (RVDC) and/or other parties as may be
H:~Aug 19, 02. Fin. Draft wpd.wpd
necessary, that will provide for a recapture of the investment to be made by some
or all of such parties in connection with the lease, renovation and equipping of the
Buildings, and which agreement will include a provision for the possible future sale
of the Buildings; authorizing the City Manager to take such further action and to
execute such further documents as may be necessary to implement and administer
such lease and/or agreements; and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 364.)
Mr. Dowe moved the adoption of Ordinance No. 36046-081902. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36046-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. -7.
NAYS: None ......................................................................................... 0.
SEWERS AND STORM DRAINS-CITY PROPERTY: Pursuant to instructions by
Council, the City Clerk having advertised a public hearing for Monday August 19,
2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
the City of Roanoke to vacate a portion of a sanitary sewer easement located on
Gum Spring Street, S. E., which is encroaching on property identified as Official Tax
No. 4200901, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, August 6, 2002 - Monday, August 12, 2002.
The City Manager submitted a communication advising that the property
owner at 3138 Gum Spring Street, S. E., Nellie M. Brown, has requested that the City
of Roanoke vacate a portion of a sanitary sewer easement that runs under a corner
H:~Aug 19, 02. Fin. Draft wpd.wpd 57
of the house and patio; encroachment of the residence was discovered when a
survey plat was prepared prior to purchase of the property; and Ms. Brown has
relocated a portion of the sewer line to remove the encroachment and is willing to
dedicate to the City an easement for the new alignment.
The City Manager recommended, following the public hearing, that she be
authorized to execute the appropriate documents to accept the new easement,
subject to a satisfactory environmental site inspection, and vacate the existing
easement; the new easement shall be dedicated as a sanitary sewer easement; and
the property owner will be responsible for preparation of all necessary documents.
Mr. Dowe offered the following ordinance:
(#36047-081902) AN ORDINANCE authorizing the vacation of an easement on
property identified as Official Tax Map No. 4200901 located on Gum Spring Street,
S. E., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 65, page 367.)
Mr. Dowe moved the adoption of Ordinance No. 36047-081902. The motion was
seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no further discussion; Ordinance No. 36047-081902 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
CITY PROPERTY-TELEPHONE EQUIPMENT-WATER RESOURCES: Pursuant to
instructions by Council, the City Clerk having advertised a public hearing for
Monday, August 19, 2002, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a proposal of the City of Roanoke to lease a portion of the City owned
H:~Aug 19, 02. Fin. Draft wpd.wpd .58
Washington Heights Water Tank site, located in the 4100 block of Wyoming Avenue,
to Cellco Partnership, a Delaware general partnership, dlbla Verizon Wireless, for the
purpose of installing antennas and related equipment thereon, to provide radio and
wireless telecommunciations services, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, August 11, 2002.
The City Manager submitted a communication advising that Council approved
and adopted the City of Roanoke Policy as to Wireless Telecommunications
Facilities located on City property dated January 21, 1997, in accordance with a
recommendation of the Water Resources Committee dated February 3, 1997; the City
currently provides leased space on four water tanks to Virginia PCS Alliance, L.C.
and Triton PCS Property Company, L.L.C.; lease agreement renewals with the
companies for use of City water tank facilities was approved on July 15, 2002; and
total annual revenue for all leases is:
$ 39,000.001year for remainder of 2002
$127,200.00/year from January 1, 2003 through December 31, 2003.
$148,800.00/year from January 1, 2004 through December 31, 2004.
$160,800.00/year from January 1, 2005 through July 31, 2007.
It was further advised that Cellco Partnership, a Delaware general partnership,
dlblal Verizon Wireless, with its principal office at 180 Washington Valley Road,
Bedminster, New Jersey 07921, has requested to lease a portion of the Washington
Heights Water Tank and ground site, which is located in the 4100 block of Wyoming
Avenue, Official Tax No. 2770406; to install directional antennas, connecting cables
and appurtenances; to lease the property, a new lease agreement is required, as well
as a public hearing; terms and conditions of the lease are in accordance with the
City of Roanoke Policy as to Wireless Telecommunication Facilities located on City
Property dated January 21, 1997, and substantially similar to existing lease
agreements with other entities using the City's water tanks; term of the lease will
be four years and 11 months, commencing on September 1, 2002 and expiring on
July 31,2007; the lease may be renewed for up to two five year terms, upon mutual
agreement by the parties; the lease requires that the lessee post security to
guarantee removal of the electronic facilities at the end of the lease - either in cash
or a bond in the amount of $7,500.00 will be required; and rent for such lease is per
month, per provider, for leased space on one water tank and:
H:~ug 19, 02. Fin. Draft wpd.wpd
$1,000.00/month from September 1, 2002 through December 31, 2002.
$1,325.00/month from January 1, 2003 through December 31, 2003.
$1,550.00/month from January 1, 2004 through December 31, 2004.
$1,675.00/month from January 1, 2005 through July 31, 2007.
The City Manager recommended that Council approve a new lease agreement
between the City of Roanoke and Cellco Partnership, a Delaware general
partnership, dlblal Verizon Wireless, and authorize the City Manager to execute such
agreement, in a form approved by the City Attorney; and further, authorize the City
Manager to take such additional actions and execute such additional documents as
may be necessary to implement and administer the lease agreement.
Mr. Dowe offered the following ordinance:
(#36048-081902) AN ORDINANCE authorizing the proper City officials to enter
into a Lease Agreement between the City and Cellco Partnership, a Delaware general
partnership, d/b/a Verizon Wireless, for use of a portion of a City owned water tank
and the site on which it sits, which is located in the 4100 block of Wyoming Avenue,
Tax Map No. 2770406, known as the Washington Heights Water Tank, and which will
provide that Cellco Partnership will use such area for the placement, operation, and
maintenance of personal communication system antennas and related equipment,
upon certain terms and conditions; authorizing the City Manager to take such further
action and execute such additional documents as may be necessary to implement
and administer such Lease Agreement; and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 368.)
Mr. Dowe moved the adoption of Ordinance No. 36048-081902. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be heard
in connection with the public hearing; whereupon, Mr. Greg Tully, 2715 10th Street,
N. W., spoke in support of the lease proposal. No other persons wishing to be
heard, the Mayor declared the public hearing closed.
There being no further discussion; Ordinance No. 36048-081902 was adopted
by the following vote:
H:~Aug 19, 02. Fin. Draft wpd.wpd 60
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt,
and Mayor Smith ................................. ' ............................................................ -7.
NAYS: None ........................................................................................ -0.
EASEMENTS-WATER RESOURCES: Pursuant to instructions by Council, the
City Clerk having advertised a public hearing for Monday, August 19, 2002, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City
of Roanoke to vacate an existing water line easement located on privately owned
property, in exchange for a relocated easement to be dedicated to the City of
· Roanoke; and thereafter, the City of Roanoke proposes to quitclaim a portion of the
new easement to the Virginia Department of Transportation, in connection with
development of Kingston Estates, a new subdivision located in Roanoke County, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, August 11, 2002.
· The Mayor advised that the City Manager has requested that the public
hearing be continued indefinitely; whereupon, without objection by Council, it was
so ordered.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a 'priority for citizens to be heard; and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
POLICE DEPARTMENT-COMPLAINTS-CITY EMPLOYEES-HOSPITALS-YOUTH:
Mr. Robert D. Gravely, 617 Hanover Avenue, N. W., advised that Carilion Health
system has a monopoly in the City of Roanoke. He addressed the matters of Iow
wages for City employees, fair and equal treatment of City employees on a daily
basis and in promotions, the City of Roanoke does not have a large enough work
force to maintain the City's cleanliness, young people are moving out of the City
because of the way they are treated, and more police officers are needed to address
crime.
H:~Aug 19. 02. Fin. Draft wpd.wpd
There being no further business, the Mayor declared the meeting adjourned
at 8:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
H:~Aug 19, 02. Fin. Draft wpd.wpd 62
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable Rupert M. Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Deed of Release and Dedication
and Deed of Quitclaim
The City of Roanoke Water Division was contacted by a developer, John Griffin,
regarding a new subdivision named Kingston Estates he is constructing in
Roanoke County. The main water distribution line from the Falling Creek
Filtration Plant runs through the property he is developing. The water line has
existed in this location for about 100 years. The water line runs at a diagonal
through the property, as shown on the attached Plat of Survey, which impacts his
planned housing layout - two houses would be less than ten feet from this line.
The line is under very high pressure and could cause considerable damage to
property left in its current location. Additionally, leaving the water line in its
current location would make routine or emergency maintenance very difficult.
The City requested the contractor to locate the water line in a new easement
outside the lots in a dedicated water line easement; the new line and the new
easement will be in place before the existing easement is vacated. The water
Honorable Mayor and Members of Council
Deed of Release and Dedication Deed of Quitclaim
October 3, 2002
Page 2
line relocation has been completed and is acceptable to the City of Roanoke
Utility Department. The contractor has requested the City to quitclaim its
easement through the roadways which VDOT requires in order to accept the
road system for maintenance.
The City Attorney and the Attorney for the Developer have agreed on a Deed of
Release and Dedication for the water line and a Deed of Quitclaim that is
acceptable to the City.
Recommended Action:
City Council approve after a public hearing the execution of the Deed of Release,
vacating the existing water line easement, the Deed of Dedication establishing a
new water line easement and a Deed of Quitclaim for VDOT for the easement
through the roadway right-of-way.
Respectfully submitted,
City Manager
DLB:je
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Mike McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Water Division Manager
CM02-00216
)r41
1.20
34
COOR.
1.
2,
3.
4,
5,
O,
BLUE RIOGE PARKWAy
TAX HO. S1.02-10
NOR'IHING
2862719.474
2855190.442
2852880.192
2652763.251
2652022.354
2661666.637
2652719.474
EASTINO
11313376.514
11313679.427
11314014.349
11314535.947
11314792.862
11314612.921
11313378.514
iir WAI~I
i~24'w ,:M. eY(mTN.) CASt.YD: ~OAD
ROANOKE WATER UNE
EASEMENT TO BE VACATED
0.432
SAt/I
EASEMENT
/ /
A'~D/ /
DRAINAGE
BLUE RIDGE PARKWAY
TAX NO.
L012
LOT3
· f.
ANNA B. LAFFERIY
D.EI. 839 PO. 524
1AX NO. 81.O2-J-lO
//./----- 2o'
ACC[SS EASEMENT
ANNA I~ I mUST
O.B. 11~7 PG. 11147
TAX
DATE:
I HEREBY CERiiFT THIS PLAT OF SURVEY TO BE CORRECT
TO THE BEST OF* MY KNOWLEDGE AND BELIEF'
PLA T OF 8UR VEY
8HO WINO
~IE SUBD[VIS[ON OF 20.683 AC
O'AX NO. ~/.0.2-.~-] 4)
CREATING
KINGSTON ESTA TEN
£OCA TED IN
VINTON IffA GiSTERiAL DISTRICT
ROANOKE COUNTY, VlROINIA
SHEET 2 OF 2
COMM. 2238 SUR~I~YED: 3-2-O1
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William M. Hackworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as City Attorney of the City of Roanoke, for a term of two years
commencing October 1,2002, and ending September 30, 2004, according to the best of
my ability.
Subscribed and sworn to before me this l~ day of % ~ =~ 2002.
t
ARTHUR B. CRUSH, III, CLERK
BY ~. ~
, DEPUTY CLERK
H:~genda.02\September 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Director of Finance of the City of Roanoke, for a term of two years commencing
October 1,2002, and ending September 30, 2004, according to the best of my ability.
Subscribed and sworn to before me this 2_,6'-day
!
ARTHUR B. CRUSH, III, CLERK
BY
, D~Y CLERK
H:LAgenda.02\September 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as City Clerk of the City of Roanoke, for a term of two years commencing October 1,2002,
and ending September 30, 2004, according to the best of my ability.
Subscribed and sworn to before me this 95 day of %ooT'- 2002.
-!
ARTHUR B. CRUSH, III, CLERK
BY '"?.. ~
,DEPUTYCLERK
H:~Agenda.02\September 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Troy A. Harmon, do solemnly swear (or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Municipal Auditor of the City of Roanoke, for a term of two years commencing
October 1,2002, and ending September 30, 2004, according to the best of my ability.
Subscribed and sworn to before me this //~ day of~ 2002.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
HSAgenda.02~Septernber 3, 2002 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #15-110-178
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Dolores C. Daniels, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Daniels:
This is to advise you that Raymond Debose, Jr., has qualified as a member of the Fair
Housing Board, to fill the unexpired term of Bruce L. Robinson, resigned, ending
March 31,2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02\October 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Raymond Debose, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Fair Housing Board, to fill the unexpired term of
Bruce L. Robinson, resigned, ending March 31,2003, according to the best of my ability.
Subscribed and sworn to before me this [8 dayof ~¢¢T- 2002.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
H%~genda.02\September 3, 2002 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #15-110-316
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Georgene P. Elmore, Secretary
City of Roanoke Transportation Safety Commission
Roanoke, Virginia
Dear Ms. Elmore:
This is to advise you that Ben A. Burch, III, has qualified as a member of the City of
Roanoke Transportation Safety Commission, for a term ending October 31,2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:XAgenda.02\October 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ben A. Burch, III, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City of Roanoke Transportation Safety Commission, for a term ending
October 31,2004, according to the best of my ability.
Subscribed and sworn to before me this ! ~ day of ~002.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:L4.genda.02\September 3, 2002 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
October 4, 2002
File #15-110-326
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Wayne G. Strickland, Secretary
Roanoke Valley-AIleghany Regional Commission
313 Luck Avenue, S. W.
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that R. Brian Townsend has qualified as a member of the Roanoke
Valley-Alleghany Regional Commission, to fill the unexpired term of Evelyn S. Lander,
resigned, ending June 30, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02\October 3, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, R. Brian Townsend, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley-Alleghany Regional Commission,
tofill the unexpired term of Evelyn S. Lander, resigned, ending June 30, 2003, according
to the best of my ability.
Subscribed and sworn to before me thisC~-day of~' 2002.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
N:\CKMHl~Agenda.02\September 16, 2002.Oaths.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Southeast Pilot Project
This is to request space on Council's regular agenda for a 15-minute briefing on
the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
O:
City Attorney
Director of Finance
City Clerk
SOUTHEAST...BY DESIGN PILOT PROJECT
ROANOKE'S NEIGHBORHOOD REVITALIZATION INITIATIVE
What is the City's new Neighborhood Revitalization Initiative?
o About one year ago, City Council adopted a new policy for using federal funding received each year from the U.S.
Department of Housing and Urban Development (HUD) for neighborhood revitalization.
o The strategy's philosophy is simple: concentrate federal housing funds (CDBG/HOME) and other resources in one
neighborhood at a time to achieve visible/lasting impact, and leverage private investment.
What are the goals of Roanoke's neighborhood revitalization initiative?
o To preserve, protect and enhance the quality of life of our residents by creating socially and economically diverse
neighborhoods.
What is the Southeast...By Design pilot project?
o It is the first area selected under the City's new neighborhood revitalization initiative.
How was the pilot project area selected?
o The selection process was guided by staff input and the Roanoke Neighborhood Partnership.
o The City, through a diverse community task force, is in the process of selecting the next 6 neighborhoods for
targeting of resources for the next 6 years.
Where is the Southeast...By Design pilot project located?
o It is located in the Southeast area of the City, from 6th to 13th Street, between Bullitt and Jamison Avenue.
Was an
O
area Master Plan completed for the pilot project?
Yes! A Master Plan to guide the revitalization activities in the area is being completed by Marshwitt Associates, a
local planning firm. The area master plan will be adopted as a part of the Belmont-Fallon Neighborhood Plan.
What are the activities that will be completed to revitalize the target area?
o The multi-faceted neighborhood revitalization initiative includes: (1) rehabilitation of derelict structures, (2)
construction of new single-family houses, (3) community services (i.e. health services, recreational activities), (4)
traffic and neighborhood calming, (5) commercial improvements, (6) community policing, (7) code enforcement, (8)
public infrastructure improvements (i.e., sidewalks, curb, traffic improvements, vegetation plantings), and (9)
community information and education programs.
Will the proposed Neighborhood Design District (NDD) plan apply to the target area?
o Yes! All new houses built in the area must be consistent with the proposed NDD's guidelines to ensure that new
houses are consistent with the existing character of the neighborhood.
Who are the partners that will implement this project?
o Southeast... By Design Steering Committee will serve as the neighborhood group that oversees the implementation
of the revitalization activities.
o Roanoke Redevelopment and Housing Authority (RRHA) and Blue Ridge Housing Development Corp. (BRHDC)
will address the housing needs in the area, such as property acquisition, rehabilitation and new construction.
o Financial Institutions - Wells Fargo Mortgage Co., First Union/Wachovia Bank, First Citizens Bank, etc. These
institutions will provide homebuyer counseling, and below market loans and mortgages to residents in the area.
o City of Roanoke - Numerous city departments will pool their resources to address the non-housing needs of the
area, such as public infrastructure, economic development, health services, recreational opportunities, etc.
How is
O
O
the pilot project being financed and leveraged?
For every $1 of federal housing funds, $4 in other funds is being invested/pledged for a 1:4 leverage ratio.
Additional private dollars will be included to increase the leverage ratio.
· Federal housing funds (CDBG/HOME) $1,529,494
· Financial Institutions/Banks $4,810,000
· City Department- General Fund $ 480,246
Total Project Cost $6,819,740
For more information, call (540) 853-1689
Department of Housing and Neighborhoods Services
Southeast...By Design
Project Implementation Schedule and Budget
(Housin(3 Development and Rehabilitation Activities)
R;~,~ Red~elqp~t & (1) Outreach to area residents to explain housing programs 0 0 0
H~singAum=ri~:::.{RRHA) :i (2) Intake application for affordable loans to area residents 0 0 0
John Baker: (540) 983-0818 (3) Provide affordable rehabilitation loans to existing owners 44 17 17
(4) Provide minor repair grants to area residents 34 25 25
,!~;;~!~ ~il~, D~!~i: (1)Acquire vacant lots and structures for homeownership 33 14 0
~ratio~ ~R~Dc) ::~: :.i (2) Construct and sell new single-family houses to homebuyers 24 6 6
.Alvin Nash: (540) 777-2777 (3) Rehabilitate and sell vacant structures to homebuyers 9 8 8
(4) Provide down payment & closing cost assistance to buyers 0 14 0
[5) Provide pre and post homebuyer counseling to buyers 0 0 0
~!~i~ha~ &::::BRHDC !- World Changers, a faith based group, will bring 300+ youth 0 15 15
M.Vaughn-Howard:(540) 853-234! to do minor repairs to 30 owner occupied properties in the
City in July 2003. Approx. 15 of the 30 units will be in SE
:~:'~i ~ENDINGINS~t~U~ ONS. :.
~ii~i~ii~!i~~.ii.i.i. (1) Co-sponsor 9 homebuyer workshops to area residents 0 100 0 $0 $2,400 $2,400
Sandra Meador: (540) 989-2702 (2) Provide mortgage financing for purchase/rehab & equity lines 0 0 4 $0 $340,000 $340,000
Richard Day: (804) 378-4940 (3) Provide 203k mortgages for renovation / homeownership 0 0 0 $0 $0 $0
(4) Link the SE..By Design website to Wells Fargo's website 0 0 0 $0 $2,500 $2,500
~i~.~i.i~.i.i.i.i.i.i.i.i.i.i.i.i.i.i.i.l.i.i.i.i.i.i.i.i.i.i' (1 ) Co-sponsor 4 of the 9 homebuyer workshops with WFHM 0 0 0 $0 $1,000 $1,000
Debbie Heath: (540) 981-0963 (2) Offer VHDA mortgages to first-time homebuyers 0 0 3 $0 $255,000 $255,000
Community Mortgage (3) Market their "Shelter Source" program to area residents 0 0 0 $0 $0 $0
~i~.i~'...~i~~i~i.i~.i.i.i!i.i.i.'" (1) Market the "Borrow Smart" education program to residents 0 200 0 $0 $0 $0
Teresa Walker: (540) 563-7000 (2) Provide mortgages to first-time buyers using SPARC funds 0 14 0 $0 $1,190,000 $1,190,000
Cyndi Beach-Stultz - 563-7883 (3) Offer VHDA, FHA and Conventional new construction 0 0 0 $0 $0 $0
mortgage loans
I 10/03/2002
Southeast ...By Design
Project Implementation Schedule and Budget (Non-Housinq Related Activities)
(1 ) Install sidewalks, curb and gutter improvements as needed
Jan. 2003 $180,000 Bonds
Bob Bengtson: (540) 853-2741 (2) Work with the Neighborhood Partnership Office to expand litter pickup activities & Adopt-A-Street participation May. 2002 $1,919 General Fund
(3) Partner with the Planning Department to assess traffic direction and traffic calming measures on BullittJJamison corridc As requested undetermined undetermined
(4) Continue to maintain street & right-of-way infrastructure (alleys, street lighting, pavement conditions/markings) May. 2002 undetermined General Fund
(5) Enforce solid waste rules/regulations
Fire,EMS i ::.. ~, I1) Provide 2 emergency-health education trainings at the Southeast Police Substation As requested $300 General Fund
Chief Gdsby: (540) 853-2557 (2) Distribute/install smoke detectors in coordination with the Roanoke Neighborhood Partnership Office As requested $450 General Fund
(3) Inspect new single-family construction units for fire code compliance As requested $500 General Fund
~a~l~$i~ ~e:~ti~.. (1) Implement 2 Family Fun Nights using the Mobile Recreation Trailer at the Belmont Christian Church Feb. 2003 $1,000 General Fund
Steve Buschor: (540) 853-2236 (2) Conduct a feasibility study for the development of a multi-purpose recreation center complex in the Southeast area undetermined $90,000 undetermined
(3) Plan and implement an Arbor Day Event with the Fallon Park Elementary School April. 2003 $1,500 General Fund
(4) Prune and maintain all city trees in the area Nov. 2002 $30,000 General Fun(~
(5) Collaborate with the Depadment of Public Works to plan/implement vegetation plantings in the area July. 2002 $3,000 General Fund
EC~j~ :De~el~eh[ (1) Create a database of all existing businesses in the Southeast area Nov. 2002 $3,000 General Fund
Sally Sappenfield: (540) 853-2715 (2) Visit area businesses to educate them on the benefits of the Enterprise Zone and other programs Nov. 2002 $900 General Fund
(3) Collaborate with RNP to identify and educate bus nesses about econom c deve opment opportun res n the area As requested und~erm~ed General Fund
POIi:i(~eDePa~: (1) Rehabilitate the existing Firehouse on Jamison Avenue into the Southeast Police Substation Dec. 2002 $9,800 General Fund
Chief Joe Gaskins: (540) 853-2203 (2) Institute on-going analysis of criminal activities using Police Department's databases/neighborhood surveys Jan. 2002 $155 General Fund
(3) Implement educational program for apartment owners/landlords on crime prevention strategies Feb. 02 $250 General Fund
(4) Develop and implement a criminal activity notification procedure for apartment owners/landlords Feb. 02 $86 General Fun¢
{5) Recruit apartment owners/landlord for City of Roanoke's Trespass Program Feb. 02 $175 General Funct
(6) Implement resident education crime prevention programs for Southeast residents Jan. 2002 $6,300 General Fund
(7) Offer free residential security assessment to commun ty res dents upon request Jan. 2002 $420 General Fun(
She!~!fCs Depa~me~t (1) Coordinate 2 inmate clean-ups in partnership with the Roanoke Neighborhood Partnership Office As requested $301 State Funds
Shedff McMillan: (540) 853-2941 (2) Expedite the service of civil process for court ordered eviction and code enforcement in the area Nov. 2002 $100 Process Fees
2 10/03/2002
Southeast ...By Design
Project Implementation Schedule and Budget (Non-Housinq Related Activities)
Li~r~ (1) Provide new Library Card registration using the Bookmobile and at the Jackson Park Library Branch Nov. 2002 $1,000 General Fun(
Vlodek Zaryczny: (540) 853-2475 I2) Administer the Community Library Needs Survey in collaboration with the RNP Office Sept. 2002 $2,000 General Fund
I3) Conduct the Library Awareness Outreach Program for area public school students and teachers Nov. 2003 $2,000 General Fund
(4) Conduct on-going Library Services Orientation Program at the Jackson Park Library Branch
p!anih~:ih§::~d~:SUi!ding (1) Adopt the "Southeast. By Design Master Plan" as part of the Belmont-Fallon Neighborhood Plan & the NDD On-going $2,500 General Fun¢
(2) Collaborate w/Public Works to ensure that streetscape/transportation improvements comply w/the Comp Plan As needed $3,000 General Fund
Nancy Snodgrass: (540) 853-1710 (3) Encourage the redevelopment of commercial sites through the Zoning Ordinance Update Dec. 2002 $1,500 General Fund
(4) Identify area(s) for the development of a Village Center through the Zon ng Oral hence Update Dec. 2002 $1 500 General Fund
Offibe bfiiM~h~m~f ~hd (1) Administer and monitor the use of the CDBG & HOME funds in the Southeast. .. By Design pilot project Sept. 2002 $7,595 General Func
Budge~ ii I2) Provide project/expenditure budget status reports for the CDBG & HOME funds to interested parties as needed Oct. 2002 $1,030 General Fane
Frank Beretta: (540) 853-6003 I3) Participate n Southeast... By Design pilot project meet ngs as needed Sept. 2002 $1,853 General Fund
Ci~ ~iii~g~"~ Offj~ (1) Monitor the progress of the Southeast... By Design pilot project Sept. 2002 undetermined General Fund
Rolanda Johnson: (540) 853-2333 (2) Provide progress reports to City Council as needed As needed undetermined General Fund
HiUm~iRe~r~ : ::: :.::: : (1) Monthly distribution of city job opportunities through the area's library branch, RNP, Parks-Rec Mobile Trailer Nov. 2002 $12 General Func
Ken Cronin: (540) 853-2231 (2) SP°nsor 2 jobs fairs in the Southeast pilot project area Jan. 2003 $500 General Fund
H,~a~ a~ S~j~i S~i~e~ :: (1) Provide 5 to 20 hours per month of technical assistance, as needed, to the Southeast Health Commission Nov. 2002 $5,000 General Fun(:
~/ickie Price: (540) 853-2894 (2) Secure data/research materials to identify the southeast quadrant as a Medically Underserved Area (MUA) Jan. 2003 $3,500 General FunC
and Health Provider Shortage Area (HPSA)
(3) Identify and facilitate implementation of intermediate steps for addressing community/neighborhood health care Nov. 2002 $7,500 General Fund
needs prior to establishing a Community HeM th Center
3 10/03/2002
Southeast ...By Design
Project Implementation Schedule and Budget (Non-Housinq Related Activities)
E~it'0~rl~l Services (1 ) Conduct 1 Household Waste Collection Day to dispose of waste products not accepted by Solid Waste Management Dec. 2002 $70,000 General Fund
Maureen Castsrn: (540) 853-2425 (citywide)
~mmuni~fion~ De~enti (1) Market the Southeast By...Design project through brochures, media coverage, websites, etc. As requested undetermined General Fund
Chris Slone: (540) 853-2336
Rea! iEs~ia~d:.Valiua~onii iiii i1) Market the residential/commercial real estate tax abatement program to area residents through direct mailing Nov. 2002 $500 General Fund
Will Claytor: (540) 853-2425
~mmissione~, ~ iRe~enue i (1 ) Market the elderly/disabled homeowner tax relief program to area residents twice a year Oct. 2002 $500 General Fund
Sherman Holland: (540) 853-2523
:H~Us!~g~:and:Neigtib0!~Ood ~:.:: (1) Coordinate all communication with area residents, including project events & announcements, through the RNP Sept. 2002 $5,000 General Fund
ser~iC~ (2) Conduct on-going neighborhood surveys to solicit feedback on project activities and services Sept. 2002 $1,000 General Fund
Mike Etienne: (540) 853-1687 (3) Promote the Southeast... By Design pilot project among neighborhood residents and others as needed Sept. 2002 $1,000 General Fund
(4) Provide 2 code enforcement workshops/trainings to area residents/property owners Sept. 2002 $1,000 General Fund
(5) Proactively enforce the building and nuisance codes within the Southeast pilot project area Sept. 2002 $10,000 General Fund
(6) Oversee all housing development activities within the Southeast pilot project area Sept. 2002 $12,000 General Fund
(7) Identify affordable and conventional housing financing products for the Southeast community Sept. 2002 $1,000 General Fund
(8) Develop and implement homeownership workshops to Southeast community residents Sept. 2002 $1,000 General Fund
(9) Develop Southeast... By Design marketing materials (brochures, videos, website) with Communications Dept. Sept. 2002 $2,000 General Fund
(10) Provide progress reports to the City Manager's Office, department directors and community residents Sept. 2002 $1,000 General Fund
4 10/03/2002
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #217-230-311-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36076-100302 endorsing a Percent-for-Art Program,
and repealing Resolution No. 33077-081996, adopted on August 19, 1996, which adopted
certain guidelines for the Percent-for-Art Program; and adopting new guidelines for said
Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
I am also attaching copy of the new guidelines for your review.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Mark C. McConnel, Chair, Roanoke Arts Commission, 546 Camilla Avenue, S. E.,
Roanoke, Virginia 24014
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Cindy H. Lee, Clerk, Roanoke City School Board
Jesse A. Hall, Director of Finance
H:~Agenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2002.
No. 36076-100302.
A RESOLUTION endorsing a Percent-for-Art Program, and repealing Resolution No.
33077-081996, adopted on August 19, 1996, which adopted certain guidelines for the Percent-
for-Art Program; and adopting new guidelines for the Program.
WHEREAS, the inclusion of works of art and artistry in the City will enhance the
aesthetic quality of public spaces and stimulate the vitality and economy of the City; and
WHEREAS, by Resolution No. 33077-081996, adopted August 19, 1996, City Council
endorsed the Program and adopted certain guidelines for the Program, and at this time new
guidelines need to be adopted and the abovementioned Resolution should be repealed;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Resolution No. 33077-081996, adopted August 19, 1996, is hereby REPEALED.
2. City Council hereby approves and adopts the guidelines for a Percent-for-Art
Program, dated October 3, 2002, and attached to the City Manager's report of October 3, 2002,
in accordance with the recommendation contained in the report.
3. The City Manager is hereby authorized to promulgate regulations, not
inconsistent with such guidelines, for the implementation of the Percent-for-Art Program.
4. Any procurement of art or artistry in connection with the Percent-for-Art Program
shall be pursuant to the Virginia Public Procurement Act and Chapter 23.1, Procurement, Code
of the City of Roanoke (1979), as amended.
ATTEST:
H:/MEASURES/R-PERCENTFORART. 1 .DOC
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Revised Percent for Art
Program Guidelines
Background:
At its regular meeting on September 3, 2002, City Council received a staff
recommendation regarding potential changes to current guidelines for the
Percent for Art Program. At the same time, Mr. Mark McConnel, Chairman of the
Roanoke Percent for Art Committee, presented suggested changes to the
guidelines prepared by staff.
After discussing the issue, City Council referred the proposed guidelines to the
City Manager for a second review to attempt to reach consensus with the
Percent for Art Committee regarding the Program's guidelines.
Subsequently, City Council met with the School Board on September 16, 2002 to
discuss the involvement of the Schools in the Percent for Art Program.
Considerations:
The guidelines have now been revised to incorporate changes suggested by Mr.
McConnel and members of City Council. The guidelines have also been revised
to reflect participation by Roanoke City Schools in the Program.
The cost to begin implementation of the program is $192,701 based on 1% of the
construction cost for eligible capital projects, including School projects, in the
Capital Improvement Program.
Recommended Action:
City Council adopt the attached Resolution approving the revised guidelines for
the Percent for Art Program.
Respectfully submitted,
City Manager
DLB:blk
Attachments
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
#CMO2-00214
City of Roanoke
Percent-for-Art Program Guidelines
October 3, 2002
Mission
The mission of the Percent-for-Art Program (the "Program") is to provide a consistent
method for funding works of public art to:
· Enhance the quality of life for Roanoke's citizens;
· Create a heightened sense of place and community identity;
· Enliven the visual quality of public space; and
· Stimulate Roanoke's vitality and economy.
Such public art shall be physically accessible to the public and be created with the
involvement of the community.
Pro.qram Guidelines
City staff will develop an annual budget for the Program by identifying an amount
equivalent to one percent of the construction cost for each new project in the
CIP, subject to exclusions and limits noted herein. The amount identified will be
used as a basis for implementation of the comprehensive plan (the "Plan") for
enhancing public art. No more than $100,000 per eligible project may be
allocated through the one percent calculation.
Projects eligible for inclusion in the Program include new construction or major
renovation of public buildings (including schools), decorative or commemorative
structures, parks and recreation facilities, and parking facilities. Generally, the
Program is not intended to apply to street and sidewalk construction or utility
installations.
The Roanoke Arts Commission (the "Commission") will develop a comprehensive
plan for enhancing public art, which will be implemented as funding is made
available through the Program by City Council. The Plan is not restricted to
providing public art for the capital improvement projects upon which the Program
budget is based, but it can include public art to enhance the aesthetic quality of a
specific capital improvement project.
Public art such as sculpture and paintings are eligible for inclusion in this Plan.
Other aesthetic enhancements such as fountains, landscaping, textured walls,
mosaics, tiled columns, patterned pavement, grillwork, and other ornamentation
are equally appropriate design considerations.
The Plan, and updates thereto, will be presented to City Council by the City
Manager and the Commission by December 31 st each fiscal year for review and
approval, as well as appropriation of necessary funding.
Acquisition of any public art will occur as part of the City's normal procurement
process from funds appropriated by City Council. The Commission, maintaining
its advisory role to Council, will facilitate selection and placement of art in the city.
However, City Council will have final approval authority for the procurement and
design of any public art, with the exception that the School Board will have the
opportunity to participate in the selection of art for public schools and will oversee
placement of the art in public school buildings.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #550
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36077-100302 authorizing execution of a Joint
Powers Association Agreement, dated September 1, 2002, by and among the City and
various local governments of the Commonwealth of Virginia, for the purpose of formally
establishing the Virginia First Cities Coalition, and approving the By-Laws of the Coalition,
upon certain terms and conditions, and dispensing with the second reading of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Rudolph C. McCollum, Jr., Chair, Virginia First Cities Coalition, 900
East Broad Street, Suite 201, Richmond, Virginia 23219
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:L~genda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36077-100302.
AN ORDINANCE authorizing execution of a Joint Powers Association
Agreement, dated September 1, 2002, by and among the City and various local
governments of the Commonwealth, for the purpose of formally establishing the Virginia
First Cities Coalition, and approving the By-Laws of the .Coalition, upon certain terms
and conditions, and dispensing with the second reading of this ordinance.
WHEREAS, several of the independent cities of Virginia ("Member" or collectively the
"Members") have determined, respectively, that the joint advocacy of a legislative and public
information agenda benefits each city and that formation of Virginia First Cities Coalition
("Virginia First Cities") is in the public interest; and
WHEREAS, each Member is authorized by law to advocate a legislative and public
information agenda ("Virginia First Cities Priorities") and take such other actions as necessary or
appropriate for the benefit of its respective members; and
WHEREAS, political subdivisions of the Commonwealth of Virginia are authorized
under the Code of Virginia 1950, as amended (the "Code") to exercise jointly powers that they
otherwise are authorized to exercise independently, and such authorization is currently set forth
in Sections 15.2-1300, et seq. of the Code, which provide that any power, privilege or authority
exercised or capable of being exercised by a political subdivision of the Commonwealth of
Virginia may be exercised and enjoyed jointly with any other political subdivision of the
Commonwealth having a similar power, privilege or authority except where express statutory
procedure is otherwise provided for the joint enterprise; and
WltEREAS, Code sections 15.2-1300, et seq. authorize two or more political
subdivisions to enter into agreements with one another for such joint action and to appropriate
funds and sell, lease, give or otherwise supply such property, personnel or services therefor as
may be within their legal power to furnish; and
WHEREAS, the Members, pursuant to the authority granted in Code sections 15.2-1300,
et seq. or such similar authority as may from time to time be authorized under the Code, desire to
create a joint powers association and associate as members hereunder with the assistance of the
Consultant and Counsel for the purposes, among other things, of promoting the interest and
welfare of the Members, and developing a closer relation among them; and
WHEREAS, it appearing to the Council of the City of Roanoke that the Virginia First
Cities Priorities pursuant to the Joint Powers Agreement is otherwise in the best interests of the
City of Roanoke.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The formation of Virginia First Cities pursuant to the Joint Powers Agreement is
hereby approved.
2. The Joint Powers Agreement and the performance of the terms and conditions
thereof on behalf of the City of Roanoke are hereby authorized and approved.
3. The City Manager is hereby authorized and directed to execute and deliver the
Joint Powers Agreement on behalf of the City of Roanoke in substantially the form attached to
the City Manager's letter dated October 3, 2002.
-2-
4. The payment obligations of the City of Roanoke pursuant to the provisions hereof
and the Joint Powers Agreement shall be subject to annual appropriation of requisite funds
therefor by the Council of the City of Roanoke.
5. Pursuant to the provisions of § 12 of the Roanoke City Charter, the second reading
by title of this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
-3-
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Virginia First Cities
Coalition - Joint
Powers Association
Agreement
Background:
Virginia First Cities is a coalition of 14 of the most fiscally stressed older cities in
Virginia advocating state government policy changes that will help create a high
quality of life in urban areas. As you are aware, Roanoke is currently a member
city. The Virginia First Cities Coalition is determined to develop a more formal
relationship among its member cities. A consultant was asked to prepare
organizational documents for Virginia First Cities. It has been concluded that the
structure which best suits this purpose is a Joint Powers Association, allowable
by the Code of Virginia §15.2-1300 et seq. In order for Roanoke to enter into a
more formal relationship among the member cities, an ordinance needs to be
approved by City Council. Attached for your consideration is the proposed Joint
Powers Association Agreement and Bylaws.
Honorable Mayor and Members of Council
October 3, 2002
Page 2
Recommended Action:
Adopt the attached ordinance authorizing the City of Roanoke to enter into a
Joint Powers Association Agreement, as allowed by the Code of Virginia §15.2-
1300 et seq,
Respectfully submitted,
City Manager
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM02-00218
VIRGINIA FIRST CITIES COALITION
JOINT POWERS ASSOCIATION AGREEMENT
DRAFT
Dated as of September 1, 2002
THIS AGREEMENT ("Agreement"); is made and entered into by and among the local
governments of the Commonwealth of Virginia which are signatories hereto (each a "Member"
and, collectively, the "Members"), effective as of September 1, 2002, for certain signatories or
such later effective date for other signatories as set forth on such signatories' execution page:.,
WITNESSETH:
WHEREAS, each Member is authorized by law to advocate a legislative and public
information agenda ("First Cities Priorities") and take such other ~ actions as necessary or
appropriate for the benefit of its respective members; and
WHEREAS, political subdivisions of the Commonwealth of Virginia are authorized
under the Code of Virginia 1950, as amended (the "Code") to exercise jointly powers that they
otherwise are authorized to exercise independently, and such authorization is currently set forth
in sections 15.2-1300, et seq. of the Code, which provide that any power, privilege or authority
exercised or capable of being exercised by a political subdivision of the Commonwealth of
Virginia may be exercised and enjoyed jointly with any other political subdivision of the
Commonwealth having a similar power, privilege or authority except where express statutory
procedure is otherwise provided for the joint enterprise; and
WHEREAS, Code sections 15.2-1300, et seq. authorize two or more political
subdivisions to enter into agreements with one another for such joint action and to appropriate
funds and sell, lease, give or otherwise supply such property, personnel or services therefor as
may be within their legal power to furnish; and
WHEREAS, the Members, pursuant to the authority granted in Code sections 15.2-1300,
et seq. or such similar authority as may from time to time be authorized under the Code, desire to
create a joint powers association and associate as members hereunder with the assistance of the
Consultant and Counsel (identified below) for the purposes, among other things, of promoting
the interest and welfare of the Members, and developing a closer relation among them, all as
hereinafter more particularly set forth; and
NOW, THEREFORE, in consideration of the premises and the undertakings hereinafter
stated, the Members agree as follows:
1. Name. The undertaking of the Members hereunder shall be named and
designated as the Virginia First Cities Coalition (hereinafter "Virginia First Cities").
2. Term of the Agreement. This Agreement shall be effective for the period
commencing on the date set forth above (with each Member to adopt the Agreement on or after
such commencement date) and shall terminate upon the earlier of (a) a two-thirds vote of all the
remaining Members or (b) when the membership has decreased to five (5) Members. Upon such
termination, any property owned by Virginia First Cities (or the proceeds from the sale of such
property) shall be distributed to each remaining Member in accordance with Virginia First
Cities' bylaws, as such bylaws may be amended from time to time by the Members of Virginia
First Cities (the "Bylaws").
3. Purpose of the Agreement. The Members enter into this Agreement for the
purpose of acting jointly to promote their interests and welfare and to promote the interest and
welfare of, and develop close relationships with, similar public bodies. This promotion and
development shall consist of an agenda to advocate state incentives for city redevelopment and
reinvestment, to rebalance state service responsibilities and funding resources to cities and to
develop an urban policy for Virginia and take such other legal actions as are appropriate for the
protection and benefit of the citizens of the Members. Virginia First Cities shall be the
Members' non-exclusive agent regarding the advocacy of a legislative agenda, which shall be
~c. ne :.ntke mar.-.er comply in all respects with laws governing municipalities and specified in
the Bylaws. Each Member agrees, subject, however, to annual appropriation to pay its pro rata
share of the budget or the membership fees as hereinafter set forth. Each Member shall
designate an elected official (the "Designated Elected Official Representative") who shall cast
the vote for the Member except in the election of certain officers and members of the Executive
Committee as provided by the Bylaws and an administrator (the "Designated Administration
Representative") (collectively, "Members' Designated Representative"). In the absence of
the Designated Elected Official or Alternate, the Designated Administration Official shall
cast the vote for the Member and be recognized for purpose of establishing a quorum.
4. Governance.
(a) The Executive Committee. Virginia First Cities shall be governed by an
Executive Committee (the "Executive Committee") that shall initially consist of seven who are
the officers and individuals listed on Schedule A of this Agreement and thereafter members of
the Executive Committee shall be elected by the Members in accordance with the Bylaws. The
size of the Executive Committee may be increased or decreased in accordance with the Bylaws.
The Executive Committee shall have such powers as granted by the Members, from time to time,
relating to Virginia First Cities' policies and operations.
(b) Meetings of the Executive Committee. The Executive Committee shall
meet at such times and places as shall be designated in the Bylaws. Notice of meetings with the
proposed agenda and minutes shall be provided to the Members.
(c) Officers of the Executive Committee. Rudolph C. McCollum, Jr. is
hereby designated as the initial Chair of the Executive Committee, Rhet Tignor is hereby
designated as its initial Vice-Chair, Calvin D. Jamison is hereby designated as its initial
Secretary and Darlene Burcham is hereby designated as its initial Treasurer. These officers and
any other officers elected in accordance with the Bylaws shall serve until the earlier of the
submission of such officer's resignation or such officer's removal and the election of a
successor. The Chair shall preside at all meetings of the Executive Committee and the Members,
except that in the absence of the Chair, the Vice-Chair or another member of the Executive
Committee shall preside. Vacancies in such offices may be filled as presented in the Bylaws at
any meeting of the Members.
(d) Quorum for the Executive Committee. A majority of Executive
Committee shall constitute a quorum for any Executive Committee meeting. The size of a
quorum may be increased or decreased in accordance with the Bylaws.
(e) Actions by the Executive Committee. All matters for action by the
Executive Committee may be adopted upon the affirmative vote at a meeting where a quorum is
present, or otherwise as may be specified in this Agreement or in the Bylaws.
(f) Consultant and Counsel. Linda McMinimy LLC is hereby initially
designated as Consultant to Virginia First Cities and Christian & Barton, LLP is hereby initially
designated as Counsel to Virginia First Cities.
5. Members.
(a) The Members shall meet no less than semi-annually, on such date and at
such time and place as designated by the Executive Committee upon notice as provided in the
Bylaws.
(b) The approval of new members, termination and voting rights of members
are specified in the Bylaws.
(c) A Member may withdraw from Virginia First Cities effective July 1 of any
calendar year if written notice has been given to Virginia First Cities by March 1 of that calendar
year; provided, however, that a withdrawing Member shall continue its pro rata responsibilities
under such contract until such contract has expired or has been terminated in accordance with the
Any other methods of withdrawing from Virginia First Cities shall be set
terms of such contract.
forth in the Bylaws.
(d)
A simple majority of the Members r~;~,~ t~ ....... ,~,: .... shall
constitute a quorum for any meeting of the Members. The size of a quorum may be increased or
decreased in accordance with Bylaws.
6. Budget of the Association.
(a) The Executive Committee shall prepare a budget for adoption by the
Members of Virginia First Cities, with funding by the Members based upon a base amount and
a pro rata share. ---',
~"~-~:~ *~" ~"'~[ Such base amount and pro rata sh~es ~ ~;~; .... fee: shall be
assessed on ~ a~ual basis except that, ~der ex~aordin~ and un~ticipated circumst~ces, the
Executive Commi~ee may assess a base amount and pro rata shoe and minim'am fee more th~
once a ye~.
~) Virginia First Cities shall not create or inc~ ~y liability for the Members,
jointly or severally, other than and subject to a~ual appropdation or the pro rata shoe of the
budget or the membership fees imposed for a Member's p~icipation in Virginia First Cities.
(c) Virginia First Cities shall provide audited statements of its financial
affairs to its Members within 120 days of the end of each fiscal year.
7. Bylaws. The initial Bylaws are set forth in Schedule B to this Agreement. The
Bylaws may be amended upon the affirmative vote of two-thirds of the Members.
8. Execution of Multiple Originals. This Agreement may be executed by the
Members in multiple original counterparts, each of which shall be deemed to be an original and
all of which together shall be deemed to be one and the same instrument.
WITNESS the following signatures, effective as of the date set forth underneath each
signature.
MEMBER:
By:
Title:
Effective Date:
]To be completed for all Members]
603407.3
SCHEDULE A
LIST OF INITIAL EXECUTIVE COMMITTEE MEMBERS
SCHEDULE B
INITIAL BYLAWS
See attached.
Bylaws
of
Virginia First Cities Coalition
September 1, 2002
1. Purpose
The members (the "Members") of Virginia First Cities Coalition ("Virginia First
Cities") are independent cities of the Commonwealth of Virginia that have formed a
joint powers association pursuant to the Virginia First Cities Joint Powers Association
Agreement, dated September 1, 2002 (the "JPA Agreement"). The Members have
formed Virginia First Cities to further their economic, political and legal interests in the
joint lobbying of the Virginia General Assembly and the education of the legislature and
general public regarding issues that affect the independent cities of Virginia.
2. Membership Fees
Each Member shall, subject to annual appropriations, submit to Virginia First
Cities payment of its base amount and pro rata share of Virginia First Cities' budget
based upon such equitable method of funding as may be determined, from time to time,
by the Executive Committee and approved by the Members.
Virginia First Cities shall assess Members for fees by May 31st of each year, and
such fees shall be due and payable by August 1st of each year.
3. Budget and Fiscal Year
The Members shall adopt by May 31st of each year an annual budget for the
upcoming fiscal year, including anticipated receipts and expenditures in such detail as
the Executive Committee may deem appropriate. The fiscal year of Virginia First Cities
shall be from the first day of July in each year until the thirtieth day of the following
June, both inclusive.
4. Members
(a) Approval of New Members
The Executive Committee shall receive and consider applications for
membership from prospective new members of Virginia First Cities and make
recommendations regarding admission as Member. An Application for Membership
shall be approved by a majority vote of the Members at a meeting at which a quorum is
present and shall be complete upon the execution of documents and payment of fees as
are applicable.
-1-
(b) Termination o£ Membership
After 30 days written notice to the Member, the Executive Committee may
terminate the membership of any Member who fails to pay its membership fees, comply
with these Bylaws, the JPA Agreement, or other rules and regulations for Members, as
established from time to time by the Executive Committee.
(c) Withdrawal of Members
In accordance with the JPA Agreement, a Member may withdraw from Virginia
First Cities effective on July 1 of any calendar year if written notice has been given to
Virginia First Cities by March 1 of that calendar year provided, however, that any
withdrawing Member shall remain obligated under any existing contract awarded by
Virginia First Cities until such contract has expired or has been terminated in
accordance with the terms of such contract.
(d) Meetings of Members
The Members shall meet no less than semi-annually, on such date and at such
time and place as shall be designated by the Executive Committee. Special meetings of
Members may be held at such time and place as shall be designated in the notice thereof
upon call of the Executive Committee or not less than 30% of the Members.
(e) Notice of Meetings
Notice of meetings or any special meeting shall be posted in the office of the
Chair and shall be given at least 10 days in advance by any means reasonably calculated
to convey such notice to each Member identified on the Member list maintained by the
Secretary (the "Member List"), including distribution of such notice via first class mail,
facsimile, e-mail, or as otherwise may be required by law. For each Member, the
Member List shall set forth name and contact information for the principal Designated
Elected Official Representative (the "Designated Elected Official Representative") and
Designated Administration Representative (the "Designated Administration
Representative") of each Member and may also contain such information for
individuals who may serve as the alternate designated representatives in the absence of
the principal designated representatives (the "Alternate Elected Official Representative"
or the "Alternate Administration Representative"). Whenever a Member designates
an alternate representative to represent the Member at a meeting and such alternate is
not set forth in the Member List, the Member shall be responsible for ensuring that the
Chair or the Secretary (or their designees) are informed of this designation.
-2-
(f) Voting by Members
Each Member shall have one vote, which shall be cast by such Member's
Designated Elected Official Representative or Alternate Elected Official Representative.
Such Designated Representatives or Alternate shall register with the Secretary or the
Secretary's designee prior to any Members' meeting. In the absence of a Designated
Elected Official Representative or Alternate Elected Official Representative, the
Members' Designated Administration Representative or Alternate shall cast the vote on
behalf of the Member.
(g) Conduct of Meeting
The Chair of the Executive Committee shall preside over all meetings of the
Members, except that in the Chair's absence, the Vice-Chair or another member of the
Executive Committee shall preside. The Secretary of the Executive Committee or the
Secretary's designee shall act as secretary for all meetings of the Members.
At each meeting, the Treasurer or designee shall report on the financial condition
of Virginia First Cities.
(h) Quorum
A simple majority of the Members shall constitute a quorum and when a quorum
is present at any meeting, a majority may decide any question brought before such
meeting except as otherwise provided by law or these Bylaws.
5. Executive Committee
(a) Powers
Virginia First Cities shall be governed by an Executive Committee which may
exercise all the powers of Virginia First Cities as granted by the Members, from time to
time, except as otherwise provided by law or by these Bylaws. The Executive
Committee may retain the services of such consultants, legal counsel, administrators,
and others as the Executive Committee deems necessary or advisable in exercising such
powers.
(b) Composition and Election of Executive Committee Members
The initial Executive Committee shall be composed of the officers and three
individuals listed in Schedule A to the JPA Agreement, who shall serve an initial term
of one year. Thereafter, the Executive Committee shall be elected in accordance with
these Bylaws at annual meetings of the Members for a term of one year, or until such
-3-
Executive Committee member's successor is elected and qualified. In addition to the
designated officers, the Elected Official Representatives shall elect two from its number
to the Executive Committee. In addition to the designated officers, the Administration
Representatives shall elect one from is number to the Executive Committee.
Not less than 30 days prior to each annual meeting, the Executive Committee
shall solicit the names of candidates from the Designated Elected Official
Representative and the Designated Administration Representative to be elected at the
annual meeting by vote of the respective designated representative groups.
(c) Resignation or Termination of a Executive Committee Member
An Executive Committee member may resign from all duties and responsibilities
at any time by written notice delivered to the Chair or Secretary. Such notice shall state
the date said resignation shall take effect and such resignation shall automatically take
effect on such date unless a successor Executive Committee member shall have been
selected at an earlier date in which event such resignation shall take effect immediately
upon the selection of the successor Executive Committee member.
The term of an Executive Committee member shall be void if such representative
no longer represents or is employed by a Member.
Executive Committee members, upon resignation or termination for any reason,
shall forthwith deliver to the Chair or the Chair's designee any and all records, books,
documents or other property in the possession or under the control of such Executive
Committee member, which belongs to Virginia First Cities.
(d) Vacancies
Any vacancy occurring on the Executive Committee shall be filled by the
affirmative vote of a majority of the representative group empowered to elect the seat
by the Bylaws.
(e) Meetings
Regular meetings of the Executive Committee shall be held no less than once a
quarter at such location as designated by the Executive Committee. The Executive
Committee may provide, by resolution, the time and place for holding regular
meetings.
Special meetings of the Executive Committee shall be held on the call of the
Chair, Vice-Chair, or any three Executive Committee members. The Chair shall set the
-4-
date, time and location of each meeting so that the meeting will take place within 30
days of receipt of such call.
The Secretary or the Secretary's designee shall act as secretary for all meetings of
the Executive Committee and shall provide notice and the proposed agenda to each
Member.
(f) Quorum
At any meeting, a majority of the Executive Committee members shall constitute
a quorum.
(g) Action at Meeting
At any Executive Committee meeting at which a quorum is present, the vote of a
majority of the Executive Committee members present shall be sufficient to decide any
matter, unless a different vote is specified by law or by these Bylaws.
(h) Committees
The Executive Committee may create one or more committees and fix the
number to serve on them. Committees may have such powers and duties as may be
designated by the Executive Committee; but may not authorize or approve distribution
of any of the funds of Virginia First Cities, except according to formula or method
previously authorized by the Executive Committee or vote of the Members.
(i) Liability of Members
In accordance with the JPA Agreement, the Executive Committee shall not create
or incur any liability for the Members, jointly or severally, other than in the following
instances, which shall be subject to annual appropriation: (i) the costs incurred for the
operations of Virginia First Cities or (ii) the pro rata share of the budget or the
membership fees imposed for a Member's participation in Virginia First Cities. No
Member shall be liable or responsible for any contracts made by any other Member.
(j) Liability of Executive Committee and Officers
Virginia First Cities may provide officers and directors insurance for its
Executive Committee and officers, and may also indemnify such officers and Executive
Committee members for any deductibles associated with such insurance coverage.
-5-
6. Officers
(a) Number, Election, and Term
At the annual meeting, the Elected Official Representatives shall elect the Chair
and Vice-Chair, and the Administration Representatives shall elect the Secretary and
Treasurer.
Each officer shall be a member of the Executive Committee and hold office for
one year and until such officer's successor is duly elected and qualified, or until such
officer's death, resignation, or removal. Each officer shall perform the duties set forth in
these bylaws and such other duties as from time to time may be approved by the
Members.
(b) Removal
Any officer may be removed, with or without cause, by the majority vote of the
Members.
(c) Vacancies
A vacancy in any office because of death, resignation, removal, disqualification
or otherwise shall be filled by the appropriate representatives group for the unexpired
portion of the term.
(d) Chair
The Chair shall have the powers, authority and duties incident to such office or
may be conferred from time to time by the Executive Committee in accordance with
law.
(e) Vice-Chair
The Vice Chair shall, in the absence of the Chair, perform the duties of the Chair
and any other duties conferred by the Executive Committee.
(f) Secretary or Treasurer
The Secretary shall be responsible for insuring the recordation of the minutes
and for preparing and maintaining custody of the minutes of all meetings of the
Members, the Executive Committee, and when required, of all standing committees.
The Secretary shall give notice of all Virginia First Cities meetings and shall be
responsible for responding to Freedom of Information Act requests. The Secretary
-6-
shall be the custodian of the records and such other books, records, and papers as the
Executive Committee may direct; authenticate the records of Virginia First Cities; and
perform such other duties as may be incident to such office or as prescribed by the
Executive Committee.
The Treasurer shall see that regular and full accounts are maintained and that
proper financial reports are made to the Executive Committee and the Members. The
Treasurer shall have such other powers and perform such other duties as are assigned
to the Treasurer by these Bylaws or as may be conferred by the Executive Committee.
The Executive Committee may require that the Treasurer give bond to Virginia First
Cities, with sufficient sureties, conditioned on the faithful performance of the duties of
the Treasurer.
7. Contracts, Loans, Checks, and Deposits
(a) Contracts
Either the Chair or the Vice Chair may execute contracts on behalf of and in the
name of Virginia First Cities. The Executive Committee may authorize any other officer
or officers, agent or agents to enter into any contract or execute any instrument in the
name of and on behalf of Virginia First Cities, and such authority may be general or
confined to specific instances.
(b) Loans
No loans shall be contracted on behalf of Virginia First Cities and no evidence of
indebtedness shall be issued in its name unless authorized by the Members.
(c) Checks, Drafts, etc.
All checks, drafts, bills of exchange and other negotiable instruments (except
promissory notes) of Virginia First Cities connected therewith shall be signed by the
Chair, Vice-Chair, the Secretary or Treasurer, or by such other officer or agent of
Virginia First Cities as may be authorized so to do by the Executive Committee.
(d) Deposits and Investments
All funds of Virginia First Cities not otherwise employed shall be deposited from
time to time in such banks or other depositories as the Executive Committee may select
or invested as allowed under state law. Audited financial statements of Virginia First
Cities shall be prepared and provided to Members within 120 days of the end of each
fiscal year.
-7-
10. Termination of Association
In accordance with the JPA Agreement, Virginia First Cities may be terminated
at any time upon the concurrence of two-thirds vote of the Members or when the
membership has decreased to five.
In the event of termination of Virginia First Cities, the remaining funds available
to Virginia First Cities, after providing for all outstanding obligations, shall be
distributed to Members at the time of such termination through a formula determined
by the Executive Committee and approved by the Members.
11. Notices
Unless otherwise provided for in these Bylaws, any notices, approvals, requests,
consents and other communications required by these Bylaws shall be deemed to have
been given when delivered in person, by fax, by E-mail or by first class mail, addressed
to the principal Designated Representative of a Member on the Member List maintained
by the Secretary. In addition, the Executive Committee may utilize a website or similar
method to inform Members of Virginia First Cities meetings, Executive Committee
nominations, requests for proposals, contract awards, and other matters of interest to
Members.
12. Amendments
These Bylaws may be amended at any time by the concurrence of two-thirds of
the Members as long as (a) such amended Bylaws are lawful and consistent with the
JPA Agreement and (b) Members shall have the right to withdraw from Virginia First
Cities prior to the effective date of such amendment. The Executive Committee, at least
30 days prior to the adoption of amended Bylaws, shall make a copy of such proposed
amended Bylaws available to Members.
-8-
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #22-60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36079-100302 authorizing the City Manager to
execute, on behalf of the Department of Social Services, an Agreement between the
Roanoke City Department of Social Services, the State Health Department and the Virginia
Department of Social Services for continued services of an Eligibility Worker at the Health
Department, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Dr. Molly L. O'Dell, Director, Health Department, 515 Eighth Street, S. W., Roanoke,
Virginia 24016
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services
Barry L. Key, Director, Office of Management and Budget
HSAgenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36079-100302.
A RESOLUTION authorizing the City Manager to execute, on behalf of the
Department of Social Services, an Agreement between Roanoke City Department of Social
Services, the State Health Department and the Virginia Department of Social Services for the
continued services of an Eligibility Worker at the Health Department, upon certain terms and
conditions.
WHEREAS, Roanoke City Department of Social Services, the State Health
Department, and the Virginia Department of Social Services entered into an agreement in
1994 to establish an Eligibility Worker position through the Department of Social Services to
be placed at the Roanoke City Health Department to ensure that all citizens have an
opportunity to apply for Medicaid;
WHERAS, the services of the Eligibility Worker are beneficial to both citizens and
the Health Department in that it respectively allows citizens requesting services from the
Health Department to apply for Medicaid at the same time, thereby making the application
process more accessible and efficient, while enabling the Health Department to maximize
Medicaid revenue; and
WHEREAS, this program is also beneficial to the Department of Social Services in
that it is provided an eligibility worker at no cost for salary and benefits.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager and the City Clerk are hereby authorized to execute and attest, respectively, in
form approved by the City Attorney, a contract between Roanoke City Department of Social
Services, the State Health Department, and the Virginia Department of Social Services for
the continued services of an Eligibility Worker at the Health Department in accordance with
the original agreement, upon such terms and conditions as more fully set forth in the City
Manager's letter dated October 3, 2002, to Council.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #22-60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36078-100302 amending and reordaining certain
sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of
$34,678.00, in connection with funding for continued services of an Eligibility Worker at the
Health Department; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Dr. Molly L. O'Dell, Director, Health Department, 515 Eighth Street, S. W., Roanoke,
Virginia 24016
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services
Barry L. Key, Director, Office of Management and Budget
H:~genda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2002.
No. 36078-100302.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Grant Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Health and Welfare
Medicaid Eligibility Worker FY 03 (1-7) .......................................................
Revenues
Health and Welfare
Medicaid Eligibility Worker FY 03 (8-9) .......................................................
1) Regular Employee Salaries
2) City Retirement
3) ICMA Match
4) FICA
5) Health Insurance
6) Dental Insurance
7) Disability Insurance
8) Medicaid Eligibility Worker
FY 03 - State
9) Medicaid Eligibility Worker
FY 03 - Federal
(035-630-5179-1002)
(035-630-5179-1105)
(035-630-5179-1116)
(035-630-5179-1120)
(035-630-5179-1125)
(035-630-5179-1126)
(035-630-5179-1.131 )
(035-630-5179-5179)
(035-630-5179-5180)
27,203
1,700
650
2,081
2,748
2O2
94
17,339
17,339
$ 4,114,576
34,678
$ 4,114,576
34,678
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Funding for Restricted
Eligibility Worker
Background:
Roanoke Department of Social Services and the State Department entered into
an agreement in 1994 to establish an Eligibility Worker position through the
Department of Social Services to be placed at the Roanoke Health Department
to assure that all citizens have an opportunity to apply for Medicaid. The
Agreement remains in effect until modified by mutual consent or operation of law
(see attachment).
There is no local cost for this position. Approximately 50% of the cost is
reimbursed from federal Medicaid administrative funds and the Health
Department reimburses the remaining cost.
Considerations:
Roanoke Health Department is satisfied with the results of having this position on
location and wishes to continue the services.
Honorable Mayor and Members of Council
October 3, 2002
Page 2
Recommendations:
Authorize the City Manager to execute the attached contract among the City, the
State Health Department, and the Virginia Department of Social Services, such
agreement to be approved as to form by the City Attorney, and to continue the
services of the outstationed Eligibility Worker at the Health Department in
accordance with the original agreement, and appropriate $34,678 for FY02/03 to
revenue and expenditure accounts to be established by the Director of Finance.
The expenditures to be funded are as follows:
· Salary $27,203
· City Retirement 1,700
· ICMA Match 650
· FICA 2,081
· Health Ins. 2,748
· Dental Ins. 202
· Disability Ins. 94
DLB:rji
C;
Respectfully submitted,
Darlene L. Burch~m
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Glenn D. Radcliffe, Director of Human Services
Molly O'Dell, M.D., Director of Health Department
Rolanda A. Johnson, Assistant City Manager for Community Development
CM#02-00220
MEDICAID
ELIGIBILITY DETERMINATIONS
'PLACEMENT OF ELIGIBILITY DETERMINATION STAFF
AT DESIGNATED HEALTH DEPARTMENTS
-AGREEMENT
-Between
The State Health Department
The Virginia Department of Social Services
_l?manaka_C, ik~ Department of Social Services
ARTICLE I
'~U~OSE
This Agreement is entered into as of the date specified below by and between Roanoke
~ Department of Social Services hereafter referred to as the Local DSS, The State Health
Department hereafter referred to as Health Department, and the Vh'~nia Depaxhaent of Social
Services, hereafter referred to as VDSS to locate a Medicaid worker, hereafter referred to as
Health Department Eligibility Worker (HDEW), on-site at the Health Department.
The Local DSS and the Health Department agree to use the HDEW exclusively for the-
purpose outlined in thi~ Agre~nnent. The Local DSS is specdically prohibited from using the
HDEW for any purpose other than completing cases originating through the Health
Depa~,-ent.
- ARTICLE II
'FUNCTIONS TO BE PERFORMED BY HDEW
'Application Acceptance and Processing
Medicaid Applications - Health Department patients referred to the HDEW shall have
all the fights and privileges of any other applicant for assistance. Health Department
persormel will refer for Medicaid eligibility determination all potentially eligible
medically indigent patients.
Eligibility Criteria - Eligibility for Medicaid will be determined using all
applicable rules, regulations, and policies governing the general population
applying for Medicaid.
-a.
Each HDEW shall be supplied a copy of the Medicaid Manual by the
Local DSS. It shall be the responsibility of each HDEW to keep the
Medicaid Manual current with all revising transmittals.
All forms necessary to process Medicaid applications shall be ordered by
the appropriate local DSS through the usual procedures and made
available to the HDEW.
-2.
Case Development - The HDEW shall process all Medicaid applications taken
at the Local Health Development for adults and children who are residents of
the HDEW's locality. Completed cases shall be forwarded daily to the local
DSS for immediate enrollment.
-a.
Applications for patients from other jurisdictions will be forwarded by
the HDEW, unprocessed, to the city or county of residence.
Medicaid eligibility must be determined in conformity with prong
standards contained at Part II, Chapter A, of the Medicaid Manual.
Therefore, no local DSS processing procedures shall encumber or delay
certifying and enrolling eligible cases.
2
Bo
-Confidentiality of File Information
i.
'Confidentially of client information contained in existing files (both paper and
electronic) is to be protected, and access to Medicaid eligibility fries shall be
limited to the HDEWs and Local Departments of Social Services.
-2.
-Information released to Health Department personnel shall be limited to
information authorized for dissemination in accordance with the applicant
Release of Information. It shall be released in a manner consistent with
efficiency and non-duplication ofeffort among the Medicaid, WIC, and medical
services programs.
-Information maintained by or which can be secured by the local DSS shall be
shared with the HDEW when necessary to determine eligibility for Medicaid
under this Agreement. This includes diagnosis information and local public
records.
Co
- I-lealth Department Eligibility Workers - Organization
i.
Caseload Standards - The HDEW shall be an employee of the local DSS but
shall not count in the determinations of local staffing needs.
Staffing level will be one full time position. This staWmg level will be re-
evaluated by repr~entatives of the parti~ to this Agreement after one year of
operation using the following criteria to determine its applicability and the need
to make adjustment.
'Increased reimbursement by Medicaid due to increased Medicaid
enrollment then compared to the one year period immediately prior to
the effective date of the contract.
-b. -Increased numbers of medically indigent eligibles enrolled in Medicaid.
Training - The HDEWs shall be treated as other eligibility workers as regards
provision of Medicaid program training and technical assistance. HDEW will
be under the supervision on local Department of Social Services Supervisor who
will be responsible for instruction, accountability, payroll information, and job
3
'C, overage - HDEW shall be available to take applications at the Local Health
Department during Local Health Department's clinics and at other times
available to take applications for Health Department Home Health, CHIP and
MICC patients not attending scheduled clinics and at other times agreed to by
the Local DSS and Health Department.
'Performance Standards - Performance Standards applicable to other Medicaid
workers shall be the performance standards applicable to the HDEW.
-6.
-7.
-8.
'Job Classification - The HDEW shall be employed ia the same personnel
classification and be afforded the same benefits as any other local Medicaid
worker in the Local DSS, except that their employment is restricted to the life of
this project.
-Relationships - The Health Department, the HDEW, and their employing
agencies shall cooperate to the mutual benefit of both by sharing informational
materials, conducting joint staff meetings, and providing each worker with
periodic reports of work performed such as: referrals made, application
approvals and costs o£services paid, subject to the confidentiality requirements
in Article II, B.
'Liaison - Each of the parties to this Agreement shall designate a contact person
for dissemination of information about job functions, operating procedures, and
problem resolution.
Do
The Health Department will provide, arno cost to this project, nece~xry secure
space and equipment for the eligibility worker, such as desk, chair, reasonable
office supplies, and other furniture and equipment n~_~,~sary for performance of
the contract.
The Local DSS will provide support for purposes of tracking referred patients
and compiling statistical reports in MAPPER.
-4
Ao
'ARTICLE III
-This project, whereby local workers will be physically located at the Health Department
will use funds appropriated to the State Health Depa,:haent to fund the non-federally
matched portion of the costs of maintaining the HDEW.
Bo
The Local DSS shall submit montMy to the VDSS individual claims for 100
percent reimbursement of personnel costs for the HDEW:
-a.
Each claim for reimbursement shah be submitted on form _DA-__.2_0-.__25__0,
Accounting Voucher.
Each monthly claim shah be reimbursed by the VDSS at 100 percent of
costs.
The VDSS shah submit monthly to DMAS, separately identifiable from other
federal claims for Medicaid administration reimbursement, all clalm.q of
aclmlni.qtrative expenditur~ associated with operation of this Agreement.
-3.
The Health Department agrees to reimburse the VDSS through an Interagency
Transfer of funds for any costs for which federal reimbursement does not equal
100 percent of such State agency reimbursement made for the month. Funds
used by the Health Department to reimburse VDS$ must not come from federal
sources. The Interagency Transfer Invoice will be forwarded by the tenth
working day of the month following the covered period.
-1.
ARTICLE IV
MAINTENANCE OF RECORDS
Administrative Records - Records of administrative costs shall, be maintained
separate from other local DSS and Health Depari. ment records for evaluation
and determination of the ultimate effectivene~ of the project.
-5
-2.
A..pplications - Separate identification shall be maintained of all referrals made
by Health Department personnel to the HDEW. Referrals will be tracked and
the outcome recorded as either approved, denied, or failure/refusal to follow
through.
-3.
-Approved cases will be tracked and total expenditures under Medicaid to the
Health Department and other providers will be periodically gathered into
reports by Central Office staff.
'ARTICLE V
TERM OF AGREEMENT
This Agreement shall begin after all parties have signed this Agreement and when personnel
have been employed and/or reassigned to the Health Department site. An effectiveness
evaluation shall be conducted by representatives of this Agreement after the site has been fully
operational for twelvemonths. After completion of the twelve month effectiveness evaluation,
any party to thl.q .Agreement may terminate its partidpation in this project with or without
cause upon sixty days notice in writing to the other parties. In lieu of such action, this
Agreement shall remain in effect until modified by mutual consent or operation of law. Interim
evaluations, problem identification and resolution sessions will be held quarterly after the/'mst
six-month review, on an as needed bash throughout the life of this Agreement.
-6
SIGNATUKE SHEET
Agreement for placement of eligibility workers at the ~ Health Department
between:
The State Health Department
The Virginia Department of Social Services
~ Department of Social Services
I hereby agree to the terms of this agreement:
W. Robert Herbert, City Manager
Roanoke City
~. ~. ~ (Dam)
(Signed)
l~olly L. l~utl;dge, M.D.
Acting Health Director
(Si~ed)
(Dated)
Robert B. Stroube, M.D., M.P.H.
%
State Health Commissioner
State Health Department
(Dated)
(Si~ned)
7
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #264-316
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36080-100302 authorizing execution of an
agreement between the City of Roanoke, the Commonwealth of Virginia, Department of
Transportation, and the Norfolk Southern Railway Company, relating to installation of
flashing light signals and short arm gates at the crossing of Norfolk Avenue.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Malcolm T. Kerley, Chief Engineer for Programs, Commissioner's Office,
Commonwealth of Virginia, Department of Transportation, 1401 East Broad Street,
Richmond, Virginia 23219
V. Wayne Mason, General Manager, Norfolk Southern Railway Co., 185 Spring
Street, S. ~N., Box 141, Atlanta, Georgia 30303
Jesse A. Hall, Director of Finance
Robert K. Bengtson, Director, Public Works
H:~Agenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36080-100302.
A RESOLUTION authorizing execution of an agreement between the City and the
Commonwealth of Virginia, Department of Transportation, and the Norfolk Southern
Railway Company, said agreement relating to the installation of flashing light signals and
short arm gates at the crossing of Norfolk Avenue.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, an Agreement between the Commonwealth of Virginia, Department
Transportation and the Norfolk Southern Railway, in a form approved by the City Attorney,
relating to the installation of flashing light signals and short ann gates at the crossing of
Norfolk Avenue, as more fully set forth in the City Manager's letter dated October 3, 2002, to
Council.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Railroad Crossing Gates
Norfolk Avenue, S.E.
The Virginia Department of Transportation (VDOT) approved an application from the
City of Roanoke in 1998 for the installation of railroad crossing gates on
Norfolk Avenue, west of 3rd Street, S.E. This location is presently controlled by flashing
lights. Funding to install the new gates and replace the flashing lights is 90 percent
federal and 10 percent local. VDOT allows 98 percent of the local share to be funded
from Roanoke's annual allocation of urban construction funds. Of the $329,400
estimated for this project, this leaves Roanoke with a direct cost of $658.80
(0.2 percent of the total cost). Existing operating accounts within the Transportation
Division of the Department of Public Works can fund Roanoke's share of this project.
An agreement among the City of Roanoke, the Commonwealth of Virginia and the
Norfolk Southern Railway Company has been prepared and furnished to Roanoke for
execution. In addition to the construction cost, there is an annual maintenance fee of
$987.50 for which the City of Roanoke will be responsible. This likewise can be funded
from the Transportation Division's operating accounts. Authority is needed at this time
for the City Manager to execute this agreement on behalf of the City of Roanoke.
Honorable Mayor and Members of City Council
October 3, 2002
Page 2
Recommended Action:
Authorize the City Manager to execute on behalf of the City of Roanoke the attached
agreement with the Commonwealth of Virginia and the Norfolk Southern Railway
Company.
Sincerely,
Darlene L. Burcham
City Manager
DLB/RKB/gpe
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
#CM02-00219
Norfolk Avenue
Project U000-128-128,FS-706
Norfolk Southern Railwa¥~o~on~
Installation of Flashing Light
Signals and Short Arm Gates
DOT No. 468-008A
City of Roanoke
Norfolk Avenue
Norfolk Southern Railway~o~.~¥
Installation of Flashing Light '
Signals and Short Arm Gates
City of Roanoke
THIS AGREEMENT, dated this day of
2000, among the CO~940NWEALTH OF VIRGINIA
acting by and through the Chief Engineer of the Virginia Department
of Transportation, hereinafter called "State", the CITY OF ROANOKE,
a municipal corporation of the Commonwealth of
hereinafter called "City" and the NORFOLK SOUTHERN
Virginia corporation hereinafter called "Railway"
WITNESSETH THAT
WHEREAS, i~ is proposed by the parties hereto to install
flashing light signals and short arm gates at the crossing of
Railway and Norfolk Avenue, in the City of Roanoke, Virginia, DOT
No 468-008A; and
WHEREAS, Title 23, United States Code "Highway Safety Act of
1991", including amendments and revisions thereof, has become
effective providing part of the funds for the construction of the
warning devices such as contemplated herein; and
WHEREAS, the said parties wish to agree as to the manner of
carrying out the requisite work, the costs and expenses to be borne
by each and the mode and time of payment therefor
NOW, THEREFORE, in consideration of the premises and the
mutual covenants hereinafter set forth, the parties hereto covenant
and agree as follows:
Virginia,
RAILWAY~ a
Railway will perform with its own forces or cause to be
performed all of the work for the installation of flashing
light signals and short arm gates in accordance with plans
for same prepared by-~ Railway and made a part of this
Agreement by reference, no changes in said plans to be made
without approval of State, together with such other plans
and specifications as may be agreed upon by the parties
hereto as necessary to carry out the work fully in
accordance with the inte/%t of this Agreement and in
accordance with good engineering practices.
The flashing light signals and short arm gates, together
with all necessary attachments and ~rack circuits to be
installed, shall be Of a type approved by the Federal
Highway Administration and shall be automatic and operative
without attendants
Railway shall furnish an estimate for the aforementioned
work, said estimate in the amount of $ ~ ~
shall meet the approval of State, and City and upon such
approval shall become a part of this Agreement, attached
hereto.
In accordance with Federal-Aid Policy Guide, Subchapter G,
Part 646, Subpart B, Section 210, {b)'(1), and revisions and
supplements thereto, this Project is not deemed to be of
benefit to Railway and therefore no participation shall be
required of Railway It is understood that the construction
of the Project herein contemplated is to be financed from
funds provided by the Federal Government, City, and State
expended under Federal regulations; all plans
specifications, estimates of costs, awards of contract,
acceptance of work and procedures in general are subject at
times to Federal laws, rules and regulations orders and
approvals applicable to Federal projects of the character
herein contemplated. Railway shall render its bills for
actual costs and expenses incurred by it on account of the
Project in accordance with Federal-Aid Policy Guide,
Subchapter B, Part 140, Subpart I of the Federal Highway
Administration and revisions and supplements thereto. State
agrees to promptly pay Railway's bills upon receipt thereof
items paid Railway by State and not approved by the
Federal Highway Administration in accordance with Federal
regulations in their final audit will be promptly refunded
State by Railway upon submission of the items so
disapproved.
After the said flashing light signals and short arm gates
together with all necessary attachments and track circuits,
have been installed and found to be in satisfactory working
order by the parties hereto, same shall be put into service
by Railway and shall thereafterbe operated at said crossing
so long as Railway shall operate its railroad at said
crossing or until said crossing is abandoned or legal
requirements or authority make it unnecessary to continue
operation and maintenance of the flashing light signals and
short arm gates thereat Maintenance of the flashing light
signals and short arm gates and appurtenances shall be
performed by Railway at the joint expense of Railway
City. It is agreed by Railway and City that the current
annual rate of maintenance of grade crossing protective
devices at the crossing as herein contemplated is $1,975.00
per annum, of which the City's share will be $987.50
annum, which rate shall be adjusted at the end of
calendar year if deemed proper and agreed upon by Railway
and City Railway shall bill City for the first annual
period of maintenance on a pro rata basis, beginning on the
date on which the installation is reported completed;
thereafter, Railway shall bill City annually as of December
S1 of each year for its 50% portion of the maintenance cost
of the protective devices covered herein and City agrees to
pay Railway such portion of cost within sixty (60) days
after receipt of the bill therefor.
This Agreement when properly executed shall be binding upon
the parties hereto and their respective successors
assigns
IN TESTIMONY WHEREOF, the parties hereto have caused this
Agreement to be executed in triplicate, each by its duly authorized
officers and the corporate seals of the Norfolk Southern Railway~Om~n~
and the City of Roanoke affixed hereto, all as of the day, month,
and year hereinabove first written
COMMONWEALTH OF VIRGINIA
Department of Transportation
ATTEST:
CHIEF ENGINEER
NORFOLK SOUTHERN RAILWAY C0~P~Jy
( R mATE SEAL)
ATTEST:
CITY OF ROANOKE
(CORPORATE SEAL)
ATTEST
6
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
October 4, 2002
File #5-32-60
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Benjamin S. Motley, Vice-President
Cederquist Rodriguez Ripley, P.C.
d/b/a Rodriquez Ripley Maddux Motley
28 Church Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Motley:
I am enclosing copy of Resolution No. 36082-100302 authorizing a contract with
Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley, for architectural
and engineering services for the Police Building Project - Phase II, in the amount
$375,800.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
H:~Agenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
1%. 36082-100302.
A RESOLUTION authorizing a contract with Cederquist Rodfiguez Ripley, P.C., d/b/a
Rodfiguez Ripley Maddux Motley, for architectural and engineering services for the Police Building
Project - Phase II.
BE IT RESOLVED by the Council of.the City of.Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Cederquist Rodfiguez Ripley, P.C., dPo/a Rodfiguez Ripley Maddux
Motley, in the amount of' $375,800.00 for architectural and engineering services £or the Police
Building Project - Phase II, as described in the City Manager's letter to this Council dated October 3,
2002.
2. The form of the contract shall be approved by the City Attorney, all as more particularly
set forth in the City Manager's letter to this Council dated October 3, 2002.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #5-32-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36081-100302 amending and reordaining certain
sections of the 2002-03 Capital Projects Fund Appropriations, providing for appropriation
of $375,800.00, in connection with a contract with Cederquist Rodriguez Ripley, P.C., d/b/a
Rodriguez Ripley Maddux Motley, for architectural and engineering services for the Police
Building Project - Phase II; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2002.
No. 36081-100302.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Capital Projects Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Ar)DroDriations
Public Safety
New Police Building Construction (1) ..........................................................
Police Building Design (2) ...........................................................................
Police Building Design - Phase II (3) ..........................................................
Capital Improvement Reserve
Capital Improvement Reserve (4) ...............................................................
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Appropriated from
General Revenue
4) Buildings and Structures
(008-052-9563-9003)
(008-052-9564-9003)
(008-530-9567-9003)
(008-052-9575-9173)
$ (34,000)
(201,800)
375,800
(140,000)
$ 8,524,471
4,76O,788
1,257,930
375,800
$ 7,588,963
499,046
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Architectural & Engineering Services
Phase II, Police Building
Proposal No. 02-01-16
In January 2002, the Contract for Consulting Services between the City and Ronald M. Martin &
Associates, P.C., t/a Martin & Associates, P.C., for the Police Building project - Phase II, was
terminated for cause based on the consultant's inability to maintain the project schedule and due to
the loss of key personnel within its organization. Upon termination, the City paid approximately
$63,000 for services rendered to date.
In January 2002, a Request for Proposals to solicit professional architectural and engineering
services to complete the Phase II portion of the Police Building project was publicly advertised. In
February 2002, the City received proposals from four architectural-engineering design firms. The
four firms were:
· Hughes Associates Architects
· Kinsey Shane Associates
· Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley
· Spectrum Design, P.C.
A five-person selection committee interviewed all four consulting firms in early March. The firm of
Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley, 28 Church Avenue,
Honorable Mayor and Members of Council
October 3, 2002
Page 2
SW, Roanoke, Virginia 24011, was selected as best qualified to provide the required services for
the project.
City staff has negotiated an acceptable agreement for the above work with Cederquist Rodriguez
Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley for a lump sum fee of $345,000 which
includes all normal ("basic") architectural/engineering design, bid and construction phase services.
The cost for the project design has increased due to the introduction of a new consultant. The new
consultant will also assist the City in the preparation of several development options related to the
proposed site. These services were not included in the previous scope of work. Total funding in
the amount of $375,800 is needed for the project. Funding in excess of the contract amount is
needed to support advertising expenses, reproduction of bid documents, and other unforeseen
project expenses.
Funding for the agreement is available in the following accounts:
Name
New Police Building Construction
Police Building Design
Capital Improvement Reserve
Number
008-052-9563
008-052-9564
008-052-9575-9173
Amount
$ 34,OO0
201,800
140,000
$ 375,8OO
Recommended Actions:
Authorize the City Manager to execute a Contract for Consultant Services for the above work with
Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley in the amount of
$375,800.
Transfer $34,000 from account number 008-052-9563, New Police Building Construction;
$201,800 from account number 008-052-9564, Police Building Design; and $140,000 from account
number 008-052-9575-9173, Capital Improvements Reserve, to an account to be established by
the Director of Finance entitled, Police Building Design - Phase II.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/CMA
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
CM02-00221
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #60-70-354
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36084-100302 authorizing acceptance of a certain
Assistance to Firefighters Grant from the Federal Emergency Management Agency, and
further authorizing execution of any required documentation on behalf of the City, in the
amount of $437,388.00, with a local cash match from the City of Roanoke of $187,452.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire/EMS Department
H:~Agenda.02\October 3, 2002 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No'. 36084-100302.
A RESOLUTION authorizing the acceptance of a certain Assistance to Firefighters Grant
from the Federal Emergency Management Agency, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Federal Emergency Management Agency, an Assistance to Firefighters Grant in the amount of
$437,388, with the City providing an additional $187,452 in local match, such grant being more
particularly described in the letter of the City Manager, dated October 3, 2002, upon all terms,
provisions and conditions relating to the receipt of such funds.
2. The City Manager is hereby authorized to execute, on behalf of the City, any
documentation required in connection with the acceptance of such grant and to furnish such
additional information as may be required by the Federal Emergency Management Agency.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #60-70-354
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36083-100302 amending and reordaining certain
sections of the 2002-03 General and Grant Funds Appropriations, providing for
appropriation of funds in connection with an Assistance to Firefighters Grant from the
Federal Emergency Management Agency; and dispensing with the second reading by title
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire/EMS Department
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2002.
No. 36083-100302.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
General and Grant Funds Appropriations dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 General and Grant Funds Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Safety $46,520,086
Fire Operations (1) ................................................................................... 11,777,683
Nondepartmental $73,870,639
Transfer to Grant Fund (2) ........................................................................ 453,437
Grant Fund
Appropriations
Public Safety $ 3,077,979
Assistance To Firefighters Grant (3) ......................................................... 624,840
Revenues
Public Safety $ 3,077,979
Assistance To Firefighters Grant (4-5) ...................................................... 624,840
1) CMERP-Equipment Purchase
2) Transfer To Grant Fund
Expendable Equipment
3) < $5,000
4) Assistance to Firefighters Grant
5) Assistance to Firefighters Grant
Local Match
(001-520-3213-9132)
(001-250-9310-9535)
(035-520-3342-2035)
(035-520-3342-3344)
(035-520-3342-3345)
$(187,452)
187,452
624,840
437,388
187,452
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Assistance to Firefighters
G rant Award
Background:
The Assistance to Firefighters Grant Program is designed as an opportunity for the
United States Congress to work with the Federal Emergency Management Agency
(FEMA) to enhance basic fire service delivery across the United States. Over
19,000 fire departments applied for grant awards this year, however 5,000
departments will receive the allotted $360 million to support fire protection, EMS
delivery, vehicle purchase, and prevention programs in 2002.
The Federal Emergency Management Agency and the United States Fire
Administration recently announced that the Roanoke Fire-EMS Department has
been awarded a $624,840.00 grant from the 2002 Assistance to Firefighters Grant
program. The total award package includes a local match of 30% totaling
$187,452, which is budgeted in account 001-520-3213-9132. This grant was
authored and submitted in collaboration with Randall Funding and Development,
Inc., the firm with which City Council authorized the execution of a contract for
grant writing services earlier this year. To date, not inclusive of matching funds,
$570,388 in grant funding ($15,000 non-monetary) has been generated through
this contract. The contract cost for two years is $121 000.
The Honorable Mayor and Members of Council
October 3, 2002
Page 2
Considerations:
The award will be used by the department for support in Fire Operations and
Firefighter Safety. Specifically, the award will be used to acquire new firefighting
equipment in the form of Rapid Intervention Team (RIT) kits, and to update
personal protective equipment by replacing old and obsolete air packs.
Recommended Action:
Authorize acceptance of the grant award, authorize the City Manager to execute
the required grant agreement and any other related documents, and establish
appropriate revenue and expenditure estimates in the Grant Fund in accounts to
be determined by the Director of Finance. Approve a transfer of the City match in
the amount of $187,452 from account number 001-520-3213-9132 to the
Transfers to Grant account.
Respectfully submitted,
City Manager
DLB/JG/jsf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George S. Snead, Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
#CM02-00217
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
October 4, 2002
File #60-137-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable John S. Edwards
Member, Senate of Virginia
P. O. Box 1179
Roanoke, Virginia 24006-1179
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 990
Roanoke, Virginia 24005
Gentlemen:
I am enclosing copy of Resolution No. 36085-100302 declaring the educational funding
crisis in the Commonwealth of Virginia to be of paramount importance to the City of
Roanoke, its residents and its school children.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Anita J. Price, President, Roanoke Education Association, Inc., P. O. Box 22,
Roanoke, Virginia 24002
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
N:\CKMHlXAgenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
I%. 36085-100302.
A RESOLUTION declaring the educational funding crisis in the Commonwealth to be of
paramount importance to the City, its residents and its school children.
WHEREAS, studies undertaken by the Joint Legislative Audit and Review Commission
(JLARC) in the late 1980's brought about dramatic changes in the formula used by the
Commonwealth to finance K-12 education;
WHEREAS, a November 2001, JLARC Report concluded that the methods used by the
State to distribute funds for education severely understated the actual costs required to provide
educational services throughout the Commonwealth;
WHEREAS, the current Standards of Quality are outdated and do not reflect the actual
educational practices of local school divisions;
WHEREAS, the Commonwealth provided an estimated 43% of the revenues for K-12
education in 1999-00 while local governments provided 51%;
WHEREAS, the public schools' share of the State's General Fund revenues has fallen
from 51% in 1968-1970 to an estimated 32.7% in 2002-2004;
WHEREAS, Virginia has the dubious distinction of possessing one of the most disparate
systems of funding K-12 schools in the United States;
WHEREAS, equity studies conducted in Virginia have confirmed that the quality of a
child's education is primarily a function of the fiscal capacity of his or her community, and
financial disparities are larger than before the finance system was restructured;
WHEREAS, school finance research has shown consistently that it is virtually impossible
for a state highly dependent on local fiscal support to achieve a high level of fiscal equalization
among its local school divisions;
WHEREAS, the new Standards of Accreditation and Standards of Learning have
substantial fiscal ramifications which must be acknowledged and included in funding for K-12
education;
WHEREAS, the State Commission on Educational Infrastructure identified needed public
school construction projects totaling $8.2 billion over the next five years;
WHEREAS, State funding for technology has been insufficient and unpredictable in past
years;
WHEREAS, a recent study by the Department of Education showed that the State paid
26% of the costs of Special Education in 1980-1999, with the federal government paying 9% and
local government paying 65%;
WHEREAS, a lack of funding support and guidance from the State has resulted in the
decline of Virginia teacher salaries relative to the national average and to our neighboring states;
WHEREAS, the JLARC study of K-12 education revealed flaws in the funding formula
and a need to relate State standards to current education practices; and
WHEREAS, the JLARC Report found that SOQ costs were understated by over $1
billion for the 2002-2004 biennium.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it declares
the education funding crisis in the Commonwealth to be of paramount importance to the City, its
residents and its school children.
H:XaMEASURESXr-schoolcrisis. 1 .doc
BE IT FURTHER RESOLVED THAT THE City Clerk is directed to forward
attested copies of this resolution to The Honorable John S. Edwards, Member, Senate of
Virginia, The Honorable A. Victor Thomas, Member, House of Delegates, and The Honorable
Clifton A. Woodrum, III, Member, House of Delegates.
ATTEST:
City Clerk.
H:WiEASURESkr-schoolcrisis. 1 .doc
WILLIAM M. HACK%VORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityatty@ci.roanoke.va.us
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATTORNEYS
October 3, 2002
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Educational funding crisis
Dear Mayor Smith and Council Members:
At the Council meeting of September 16, 2002, after reviewing a Virginia Education
Association (VEA) resolution concerning the educational funding crisis in the Commonwealth,
Council referred the matter to the City Attorney for preparation of a resolution for the
consideration of the Council.
In accordance with Council's request, I am attaching a resolution expressing City
Council's concerns regarding the educational funding crisis in Virginia.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth '
City Attorney
WMH:f
Attachment
cc: Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
JESSE A. HALL
Director of Finance
email: jesse_hall~ci.roanoke.va.us
October 3, 2002
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver~ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Hams, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: August Financial Report
This financial report covers the first two months of the 2002-2003 fiscal year. The following narrative discusses revenues
and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 6.55% or $356,000 compared to FY02. Variances in specific categories of
revenues are as follows:
General Property Taxes increased 41.70% or $123,000 due to timing differences. Personal property taxes were up
slightly from the prior year, partially offset by a decline in real estate tax revenue. However, the majority of property tax
revenue will be received in future months as the taxes become due. Penalties and interest also decreased.
Other Local Taxes decreased $28,000 or 1.35%. Sales tax revenue was up 1.62% from the prior year. Cellular phone tax
revenue continued to increase, up approximately $120,000 from the same period of the prior year. Admissions tax
revenue increased from the prior year. Diligent monitoring and collection efforts, in addition to a rate increase, positively
impacted the performance of this tax. The elimination of the seller's discount, which also became effective July 1, 2002,
contributed to the increase in cigarette tax. These increases are offset by a decline in utility consumer taxes caused by a
timing difference.
Permits, Fees and Licenses declined $31,000 or 18.37%. Permit valuations for commercial projects during July and
August of the current fiscal year were lower than the same period in the prior year, having a negative impact on building
inspection fees. Heating and plumbing inspection fees also declined.
Fines and Forfeitures rose $81,000. General District Court fines were up approximately 25%. The fine for speeding
violations was increased effective July 1, 2002, generating additional revenue. A higher caseload in the current year also
contributed to this increase. Revenues from parking tickets rose almost $59,000 as compared to the same period in the
Honorable Mayor and Members of Council
October 3, 2002
Page 2
prior year. Civilianizing of the ticketing function combined with an increase in parking fines has led to an increase in
parking ticket revenues.
Revenue from Use of Money and Property declined 12.12% or $24,000. Lower short-term interest rates cause this
decline.
Grants-in-Aid Commonwealth increased $202,000 or 10.24%. Social services revenue, including revenue received
under the Comprehensive Services Act (CSA), increased slightly. These increases are partially offset by a decline in
rental car tax caused by timing differences. As anticipated, the revenue received from the state under the Virginia
Juvenile Community Crime Control Act (VJCCCA) for the first quarter of FY03 decreased from the prior year. The State
is expected to cut VJCCCA program revenues for FY03 by 51%.
Charges for Services rose 13.61% or $65,000. Several new fees were authorized by the 2002 General Assembly and
were effective July 1, 2002, including a courthouse security fee, inmate processing fee, and DNA sampling fee. Circuit
Court Clerk fees were up. A rate increase in EMS fees was effective April 1, 2002, contributing to the increase in this
category. A decline in weed cutting and demolition revenue partially offsets these increases.
Miscellaneous Revenue is up $12,000 largely due to timing differences. Damages to City property increased slightly
from the prior year.
Internal Services decreased $45,000 due to timing differences in airport billings. Earlier receipt of payment from the
Roanoke Valley Detention Commission (RVDC) for financial services provided by the City partially offsets the decrease.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased 4.63% or $1,827,000 since FY02. Variances in individual
expenditure categories are discussed as follows:
General Government expenditures decreased 8.51% or $191,000. Personal service costs in various departments declined
due to a hiring slow down. Reimbursement from the School for services provided by Municipal Auditing was received
earlier in F03 than the prior year. Electoral Board expenditures were down due to a decline in personal services costs and
the purchase of office furniture during the prior year.
Health and Welfare expenditures rose $221,000 or 6.87%. Timing differences in payment to Blue Ridge Behavioral
Healthcare, Total Action Against Poverty and contributions paid by the Human Services Committee contributed to this
increase.
Parks, Recreation and Cultural expenditures declined 9.21% or $97,000 due to a decrease in expenditures of the
Recreation department. Personal services costs and expendable equipment purchases declined. Miscellaneous equipment
and furnishings, including appliances and furnishings for the recreation centers, pool supplies, and a scoreboard were
purchased in the prior year.
Transfer to Debt Service Fund declined 7.07% or $443,000 due to timing differences.
Nondepartmental expenditures decreased $952,000 due to a timing difference in the transfers to Capital Projects Fund.
Transfers to the Grant Fund were less in FY03 due to the substantial decrease in VJCCCA funding transferred. As
Honorable Mayor and Members of Council
October 3, 2002
Page 3
mentioned previously, the state cut this funding source for FY03. A timing difference in the transfer to the Greater
Roanoke Transit Company partially offset these decreases.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/tht
Attachments
Director of Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
AUGUST 31, 2002
Balance of Contingency at July 1, 2002
Ordinance
Number Date Explanation
BO 36022 08/19/02 Drug Prosecutor
Available Contingency at August 31, 2002
From
Contingency
T~o
Transfer to Grant Fund
$476,300
(9,381)
$466,919
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Aug 31 July 1 - Aug 31 Percentage Revenue Estimate
2001-2002 2002-2003 of Change Estimates Received
41.70 % $
-1.35 %
-18.37 %
57.32 %
-12.12 %
10.24 %
0.00 %
13.61%
170.38 %
-41.33 %
6.55 % $
$ 295,650 $ 418,939
2,072,425 2,044,492
168,713 137,715
141,423 222,486
197,804 173,828
1,975,453 2,177,734
476,722 541,583
7,261 19,632
108,055 63,399
$ 5~443,506 $ 51799,808
78,340,707
59,301,164
1,030,694
1,116,350
1 ,O82,729
45,687,395
34,300
4,353,761
295,045
2,302,219
193,544,364
0.53%
3.45%
13.36%
19.93%
16.05%
4.77%
0.00%
12.44%
6.65%
2.75%
3.00%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July 1 -Aug 31
Expenditures 2001-2002
General Government $ 2,238,347 $ 2,047,806
Judicial Administration 1,033,759 1,069,039
Public Safety 8,683,514 8,291,334
Public Works 6,563,895 6,402,789
Health and Welfare 3,211,542 3,432,265
Parks, Recreation and
Cultural 1,051,087 954,277
Community Development 957,061 988,654
Transfer to Debt Service
Fund 6,271,344 5,827,993
Transfer to School Fund 7,664,611 7,786,124
Nondepartmental 1,786,587 834,454
Total $ 39,461,747 $ 37,634,735
Current Fiscal Year
July 1 -Aug 31 Percentage Unencumbered Revised
2002-2003 of Change Balance Appropriations
-8.51 % $ 9,571,323
3.41 % 5,224,367
-4.52 % 38,038,935
-2.45 % 18,141,806
6.87 % 24,016,488
-9.21% 3,841,827
3.30 % 4,310,502
$ 11,619,129
6,293,406
46,330,269
24,544,595
27,448,753
4,796,104
5,299,158
-7.07% 11,019,049 16,847,042
1.59% 38,930,621 46,716,745
-53.29% 5,248,509 6,082,963
-4.63 % $ 158,343,427
$ 195,978,162
Percent of
Budget
Obligated
17.62%
16.99%
17.90%
26.09%
12.50%
19.90%
18.66%
34.59%
16.67%
13.72%
19.20%
Notes:
Certain reclassifications have been made to prior year financial statements to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I - August 31 July I - August 31 Percentage
2001-2002 2002-2003 of Change
$ $ 119,445 100.00 %
5,525,078 5,933,043 7.38 %
9,236 3,476 -62.36 %
199,212 167,269 -16.03 %
7,664,611 7,786,124 1.59 %
2,468,897 1,565,257 -36.60 %
$ 15,867,034 $ 15,574,614 -1.84 %
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$ 9,226,504 1.29 %
43,236,695 13.72 %
115,298 3.01%
2,127,968 7.86 %
46,716,745 16.67 %
2,172,602 NA
$ 103,595,812 15.03 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I - August 31 July I - August 31 Percentage Unencumbered Revised
2001-2002 2002-2003 of Change Balance Appropriations
$ 4,516,754 $ 4,357,718 -3.52 % $ 73,658,090 $ 78,015,808
631,244 367,358 -41.80 % 3,655,576 4,022,934
154,338 224,628 45.54 % 3,793,590 4,018,218
Percent of
Budget
Obligated
5.59 %
9.13 %
5.59 %
1,190,286 2,269,085 90.63 % 8,648,328
985,779 952,287 -3.40 % 3,510
4,751,913 4,940,037 3.96 % 55,422
1,594,579 2~172,602 36.25 %
$ 13,824,893 $ 15,283,715 10.55 % $ 89,814,516
10,917,413
955,797
4,995,459
2,172,602
20.78 %
99.63 %
98.89 %
NA
$ 105,098,231
14.54 %
Notes:
Certain reclassifications have been made to prior year financial statements to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE
Revenue Source
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total
Year to Date for the Period
Current Fiscal Year
July I - August 31 July I - August 31 Percentage
2001-2002 2002-2003 of Change
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$ $ $ % $ 84,464
25,728 18,088 -29.70 % 2,747,730
82,670 18,361 -77.79 % 1,689,923
$ 108,398 $ 36,449 -66.37 % $ 4,522,117
0.00 %
0.66 %
1.09 %
0.81%
SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Food Services
Facilities
Total
Year to Date for the Period
Current Fiscal Year
July I - August 31 July I - August 31 Percentage Unencumbered Revised
2001-2002 2002-2003 of Change Balance Appropriations
$ 207,115 -38.15 % $ 4,318,376 $ 4,525,491
11,061 100.00 % (8,105) 2,956
-34.85 % $ 4,310,271 $ 4,528,447
$ 334,860
$ 334,860 $ 218,176
Percent of
Budget
Obligated
4.58 %
374.19 %
4.82 %
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 2002
General Government
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Storm Drains
Traffic Engineering
Capital Improvement Reserve
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$ 13,246,584 $ 11,936,753 $ 1,309,831 $ 143,173 $ 1,166,658
21,808,387 9,362,442 12,445,945 1,432,152 11,013,793
32,901,540 23,352,344 9,549,196 96,817 9,452,379
6,216,143 4,056,562 2,159,581 685,479 1,474,102
8,384,471 7,211,883 1,172,588 219,279 953,309
28,476,537 6,856,983 21,619,554 1,623,365 19,996,189
25,471,040 21,465,617 4,005,423 2,043,612 1,961,811
3,212,131 2,089,261 1,122,870 272,433 850,437
5,276,952 4,399,359 877,593 735,329 142,264
7,728,963 7,728,963 7,728,963
Total
$ 152,722,748 $ 90,731,204 $ 61,991,544 $ 7,251,639 $ 54,739,905
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 2002
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
Elementary Schools Renovation $ 17,558,105 $ 12,584,293 $ 4,973,812 $ 319,680 $ 4,654,132
Middle Schools Renovation 2,840,307 2,693,809 146,498 105,950 40,548
High Schools Renovation 3,525,763 3,504,008 21,755 153 21,602
Interest Expense 262,929 249,467 13,462 13,462
Capital Improvement Reserve 1,051,271 1,051,271 1,051,271
Total $ 25,238,375 $ 19,031,577 $ 6,206,798 $ 425,783 $ 5,781,015
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE TWO MONTHS ENDING AUGUST 31, 2002
interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Commonwealth:
Passenger Station Improvement- ISTEA
Virginia Transportation Museum - ISTEA
Total Intergovernmental Revenue
Revenue from Third Parties:
Advance Stores Governor's Opportunity Fund Agreement
Carilion Health Systems- Land Sale
Times-World Corporation - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Total Other Revenue
Total
FY 2003
191,668
451
59,690
251,809
98,409
98,409
170,000
170,000
$ 520,218
FY 2002
$ 126,512
4,058
128,889
259,459
16,176
16,176
365,000
100
365,100
1,144,900
1,144,900
$ 1,785,635
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE TWO MONTHS ENDING AUGUST 31, 2002
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of ¥inton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Loss
FY 2003
586,344
174,780
67,620
2,444
3,270
24,541
(4,144)
60,783
438,565
1,354,202
773,070
878,448
309,714
1,961,232
(607,030)
23,655
21,500
10,740
(159,659)
(103,764)
$ (710,794)
Note: Reversal of year end accruals with no offsetting activity in the current year
caused certain Revenues to be negative.
FY2002
$ 562,382
122,576
115,380
(316)
3,300
17,196
(7,785)
83,001
406,775
1,302,509
761,647
721,746
277,492
1,760,885
(458,376)
46,443
14,801
33,411
(172,292)
(77,637)
$ (536,013)
7
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE TVVO MONTHS ENDING AUGUST 31, 2002
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Loss
FY 2003
$ 636,493
73 173
20 192
20 888
15 238
92 365
45 348
903,697
380,241
620,062
310,214
1,310,517
(406,820)
27,547
3O2
(123,982)
(96,133)
$ (502,953)
FY 2002
$ 794 876
72476
20,871
60 890
7 922
46 215
16 262
1,019,512
405,994
871,251
303,915
1,581,160
(561,648)
44,576
91
(126,596)
(81,929)
$ (643,577)
8
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE TWO MONTHS ENDING AUGUST 31, 2002
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Electrical Fees
Facility Surcharge
Charge Card Fees
Parking Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2003
$ 62,318
23,181
5,746
1,260
3,236
1,618
92
54,460
686
152,597
273,180
299,091
84,430
656,701
(504,10,4)
8,257
33
8,290
$ (495,814)
FY 2002
42,341
17,366
50,200
19,494
4,440
400
6,712
17,313
43,279
3,425
204,970
287,968
275,787
81,900
645,655
(440,685)
4,499
153
4,652
$ (436,033)
9
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE TVVO MONTHS ENDING AUGUST 31, 2002
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Williamson Road Surface Lots
Gainsboro Parking Garage
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous
Interest and Fiscal Charges
FY 2003
$ 63 819
59 737
38 290
97 083
68 574
13 422
5 746
9,995
5,419
362,085
132,015
90,848
222,863
139,222
2,203
140
(93,375)
FY 2002
$ 64 509
72 736
41 373
77 742
61 257
10 719
6,129
3,024
337,489
123,797
89,096
212,893
124,596
2,454
268
(82,854)
Net Nonoperating Expenses
Net Income
(91,032)
$ 48,190
(80,132)
$ 44,464
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING AUGUST 31, 2002
FY 2003 FY 2002
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
Oper~ing Revenues
Conference Center
Total Operating Revenues
$ 497,333 $ 497,333 $ 465,231
497,333 497,333 465,231
Oper~ing Expenses
Personal Services
Fees for Professional Services
Administrative Expenses
Conference Center
Total Operating Expenses
17,366
4,680
- 17,366 17,433
- 14,123
- 4,680 558
420,067 420,067 426,668
22,046 420,067 442,113 458,782
(22,046) 77,266 55,220 6,449
Net Operating Income (Loss)
Nonoper~ing Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Construction Repairs (3)
Interest on Investments
Rent, Taxes, Insurance, and Other
31,250 - 31,250 43,750
31,250 - 31,250 43,750
- 562,014
12,685 565 13,250 28,564
(6,293) (6,293) (2,794)
Net Nonoper~ing Revenues (Expenses)
75,185 (5,728) 69,457 675,284
Net Income Before Depreciation
53,139 71,538 124,677 681,733
Depreciation Expense/Replacement Reserve
(85,206) (24,858) (110,064) (99,027)
Net Income (Loss) $ (32r067) $ 46r680 $ 14r613 $ 582r706
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
(3) Expense items are normally shown with brackets. Reversal of year end accruals without adequate offsetting payment
cause construction expenses to be positive through August 31 of FY02.
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE TWO MONTHS ENDING AUGUST 31, 2002
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest Revenue
Interest Expense
Transfers From Other Funds
Other Revenue
Net Nonoperating Revenues
Net Loss
TOTALS
Department
of Fleet Risk
Technology Management Management FY 2003 FY 2002
$ 674,876 $ 450,827 $ 1,774,536 $ 2,900,239 $ 2,740,368
674,876 450,827 1,774,536 2,900,239 2,740,368
407,689 223,067 28,248 659,004 683,657
293,355 317,635 2,175,187 2,786,177 2,335,263
122,885 445,977 568,862 458,360
823,929 986,679 2,203,435 4,014,043 3,477,280
(149,053) (535,852) (428,899) (1,113,804) (736,912)
16,911 1,896 36,332 55,139 112,328
(1,444) (12,943) (14,387) (11,221 )
80,623 278,761 359,384 232,443
10,184
96,090 267,714 36,332 400,136 343,734
$ (52,963) $ (268,138) $ (392,567) $ (713,668) $ (393,178)
Note: Certain reclassifications have been made to prior year financial statements to conform to current year presentation
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 2002
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31, 2002.
GENERAL BALANCE AT BALANCE AT
FUND JULY 31, 2002 RECEIPTS DISBURSEMENTS AUG 31, 2002
WATER
WATER POLLUTION CONTROL
CIVIC FACILITIES
PARKING
CAPITAL PROJECTS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
DEPT OF TECHNOLOGY
MATER ALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
~ PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERVICE
FDETC
GRANT
BALANCE AT
AUG__31, 20~01
$17,012,647.91 $8,242,207.09 $28,726,488.92 ($3,471,633.92) ($1,450,411.19)1
8,026,021.78 502,131.55 715,716.96 7,812,436.37 6,027,338.74!
9,093,887.99 1,738,610.26 2,157;686.07 8,674,812.18 6,733,165.86
4,358,160.87 32,650.01 745,855.69 3,644,955.19 1,134,782.35
88,562.91 178,527.32 163,781.86 103,308.37 75,983.11
61,613,946.35 2,296,273.37 2,416,338.76 61,493,880.96 35,135,395.89
4,238,344.45 2,818.31 19,499.08 4,221,663.68 4,420,084.50
2,606.00 0.00 0.00 2,606.00 4,751,100.65
5,119,930.57 9,136,202.68 0.00 14,256,133.25 13,251,135.96
5,740,697.82 179,910.66 711,741.48 5,208,867.00 4,412,996.20
0.00 0.00 0.00 0.00 178,627.82
0.00 0.00 0.00 0.00 185,313.98
249,175.72 342,567.73 292,153.89 299,589.56 (56,774.41
(11,122,655.55) 13,390,934.75 11,145,658.52 (8,877,379.32) (11,988,452.96)
12,098,628.81 615,329.47 1,211,105.14 11,502,853.14 11,939,225.92
884,261.25 324,010.06 1,405,699.51 (197,428.20) 2,526,038.08I
7,241,669.76 6,458,011.16 3,443,727.98 10,255,952.94 9,744,114.91
7,137,751.42 1,907.31 5,196.70 7,134,462.03 (560,360.25)
293,747.48 2,249.43 104,185.14 191,811.77 54,699.11
125,472.62 29,102.65 134,061.44 20,513.83 61,092.50
315,615.34 318,015.84 941,273.76 (307,642.58) 781,957.24
$132,518,473.50 $43,791,459.65 $54,340,170.90 $121,969,762.25 $87 357,053.81
TOTAL
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 2002.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$33,894.78
1,881,822.00
14,363,381.50
27,021,356.90
10,236,186.30
5,000,000.00
9,856,361.11
53,576,759.66
$121,969,762.25
DATE: SEPTEMBER 10, 2002
DAVID C. ANDERSON, TREASURER
13
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TVVO MONTHS ENDED AUGUST 31, 2002
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2003
$ 439,977
(13,503,767)
74,603
(13,429,164)
(81,353)
(13,347,811)
$ (12,907,834)
FY 2002
(1)
$ 566,723
(11,278,179)
164,227
(11,113,952)
(91,963)
(11,021,989)
$ (10,455,266)
(1)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance August 31
$ 2,721,218
10,560
2,731,778
(15,639,612)
289,534,315
$273,894,703
$ 2,421,716
8,232
2,429,948
(12,885,214)
326,337,98O
$313,452,766
(1) Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end financial
reporting purposes.
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AUGUST 31, 2002
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2003
$ (197,428)
275,447,848
1,590
5,785
$ 275,257,795
FY 2002
$ 2,474,093
312,181,533
1,749
5,434
$ 314,662,809
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,354,879
8,213
1,363,O92
289,534,315
(15,639,612)
273,894,703
$ 275,257,795
$ 1,209,253
79O
1,210,043
326,337,980
(12,885,214)
313,452,766
$ 314,662,809
15
Jesse Hall
10/07/2002 11:45 AM
To: bestpitch @ naxs.net, wcarder521 @ aol.com, Iwyatt615 @ aol.com,
Nelson Harris/Employees/City. of Roanoke@City_of_Roanoke, Ralph
Smith/Employees/City of Roanoke@City of Roanoke, Alfred T.
Dowe, mrcutler@ aol.com
cc: Darlene Burcham/Employees/City of Roanoke@City. of Roanoke,
William Hackworth/Employees/City of Roanoke@City. of Roanoke,
Mary Parker/Employees/City of Roanoke@City~ of Roanoke
Subject: Funding of Roanoke River Flood Reduction Projects
Dear Mayor Smith and Members of City Council:
At the October 3, 2002 City Council meeting, Council member Cutler asked a question related to
the flood reduction section of the Capital Projects Fund financial statement. My response to Dr.
Cutler's question needs further clarification. The August monthly financial statements portrayed
a total budget for flood reduction projects of $21.8 million. Of this amount, $16.1 million is
budgeted for current Roanoke River Flood Reduction projects. Another $5.7 million is budgeted
for flood reduction projects not related to the Roanoke River, the largest being the Garden City
Property Acquisition and Relocation program. Other non-Roanoke River flood reduction
projects include the Peters Creek Detention Basins, the Regional Mitigation Project of 1998, and
the Corps of Engineers Mapping Project.
In addition to the $16.1 million currently budgeted, there have been completed projects of $1.7
million related to the Roanoke River flood reduction efforts. Once projects are completed and
"closed", they are no longer included on our monthly expenditure reports nor included in
monthly financial statements.
A recap of total project funding and expenditure status of the Roanoke River project, including
both open and closed elements of the project as of September 30th is shown below:
Total Funding $17,830,831 *
Expenditures as of September 30th
Encumbrances at September 30th
Total Obligations
Available Funding
5,726,498
1,401,960
7,128458
$10,702,373
* Of this amount, $7.5 million is funded by the Series 2002 bonds, $9.8 million has been funded
through general revenues, and $.5 million funded by federal contributions.
I will be pleased to furnish additional information concerning flood reduction projects and
funding status should any member of Council find this beneficial.
Sincerely,
Jesse Hall, Director of Finance
P.O. Box 1220
Roanoke, Va 24006
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
October 4, 2002
File #17-132
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 36086-100302 designating Council Member
William D. Bestpitch as Voting Delegate and Council Member William H. Carder as
Alternate Voting Delegate for the Annual Business Session and meetings of the Urban
Section of the Virginia Municipal League, and designating a Staff Assistant for any
meetings of the Urban Section to be held in Norfolk, Virginia, on October 22, 2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
The Honorable William D. Bestpitch
The Honorable William H. Carder
Darlene L. Burcham, City Manager
H:L&genda.02\October 3, 2002 correspondence (final).wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36086-100302.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for
the Annual Business Session and meetings of the Urban Section of the Virginia Municipal
League and designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the Annual Business Session of the Virginia Municipal League to be held
in Norfolk, Virginia, on October 22, 2002, and for any meetings of the Urban Section held
in conjunction with the Annual Conference of the League, The Honorable William D.
Bestpitch, is hereby designated Voting Delegate, and The Honorable William H. Carder is
hereby designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to be
held in conjunction with the League's 2002 Annual Conference, Darlene L. Burcham, City
Manager, shall be designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any forms required by the
Virginia Municipal League for designation of Voting Delegate, Alternate Voting Delegate
and Staff Assistant and to forward such forms to the League.
ATTEST:
City Clerk.
H:/MEASURES/R-VMLVO.02
VIRGINIA lslUNICIPAL LEAGUE
OFFICERS
PRESIDENT
EMPORIA VICE MAYOR
F. WOODROW HARRIS
PRESIDENT-ELECT
BLACKSBURG COUNCIL MEMBER
JoYc£ K. LEwis
VICE PRESIDENT
HAMPTON COUNCIL MEMBER
TURNER M. SPENCER, ED.D.
IMMEDIATE PAST PRESIDENT
WYTH EVI LLE MAYOR
TRENTON G. CREWE
EXECUTIVE DIRECTOR
R. MICHAEL AMYX
MAGAZINE
VIRGINIA TOWN ~i CITY
P.O. Box 12164
13 EAST FRANKLIN STREET
R[CHNOND, VIRGINIA 23241
Bo4/649-13471
FAX: 13o4/343-37513
E-r4AIL: e-mail~vml.org
www.vml.org
TO:
FROM:
DATE:
RE:
Key Officials
R. Michael Amyx, Executive Director
August 19, 2002
Certification of voting delegate and
alternate for VML Conference
Regarding the manner in which voting during the Business Session takes place,
Article W, Section 6 of the League Constitution reads:
"Representatives. The mayor or board chairman, as the case may be, of each
active member shall be deemed to be its official representative for the purpose of
voting upon matters considered by an annual or special meeting of the League.
In lieu of the mayor or board chairman, the governing body of a member may
designate another official of the member to vote on behalf of the member. Such
designation shall be in writing filed with the Executive Director or such other
person acting as Secretary of the meeting prior to any vote. In the absence of the
mayor or board chairman or other officers designated by the governing body as
above specified at a vote taking, a majority of the elected and appointed officials
present and registered at the meeting may file with the Executive Director or
Secretary of the meeting in writing designating one of the member's officials
present to vote in behalf of the member, and said filing to be in advance of the
taking of any vote in which such person casts a vote."
Voting may not be by proxy. Please complete the enclosed form (Attachment
A) to certify your locality's voting delegate during the Conference's Business
Meeting on Tuesday, October 22. This voting certification does not exclude
others from your locality from participating in discussions during the Business
Session.
Please return Attachment A by October 4, 2002 to the Virginia Municipal
League, P.O. Box 12164, Richmond, Virginia 23241, or fax 804/343-33758. If
you are not sure who will be present at the Business Session, credentials may be
certified at the registration desk during the Conference.
LOCAL GOVERNMENTS WORKING TOGETHER SINCE I9O5
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Norfolk, Virginia
Tuesday, October 22, 2002
Voting Delegate:
Name William O. Bestpiteh
Title Council Member
Locality
City of Roanoke
Altem~e Voting Delegme:
Name William H.
Carder
Title Council Member
Locality
Certified by:
Name
Title
Locality
City of Roanoke
Nary F. Parker
City Clerk
City of Roanoke
Return by October 4, 2002 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
Or Fax: 804/343-3758
VIRGINIA MUNICIPAL LEAGUE
OFFICERS
PRESIDENT
EMPORIA VICE MAYOR
F, WOODROW HARRIS
PRESIDENT-ELECT
BLACKSBURG COUNCIL {VIENIBER
JOYCE K. LEWIS
VICE PRESIDENT
HAMPTON COUNCIL ]~EI~IBER
TURNER M. SPENCER, Eo.D.
IMMEDIATE PAST PRESIDENT
WYTHEVILLE ]~IAYOR
TRENTON G. CREWE
EXECUTIVE DIRECTOR
R. ~IICHAEL AlvlYX
I~tGAZINE
VIRGINIA TOWN ~ CITY
P.O. Box I2164
13 EAST FRANKLIN STREET
RICHMOND, VIRGINIA 23241
Bo4/649-B471
FAX: BO4/343-3758
E-MAIL: e-mailoovml.org
www.vml.org
TO:
FROM:
DATE:
RE:
Key Official
R. Michael Amyx, Executive Director
August 19, 2002
Section Voting Procedures
The city, town and urban sections of the Virginia Municipal League will meet
during the Annual Conference at 10:45 a.m. on Tuesday, October 22, 2002.
Each section will select a chairperson and a vice chairperson. The chairpersons
will serve as members of the VML Executive Committee.
Each locality has one vote in the city and town sections. The urban section uses
a weighted voting procedure explained below.
Urban cities and counties that are regular members of the Virginia Municipal
League and that have a population in excess of 35,000 are automatically a part of
the urban section. Each locality has one vote per 100,000 population rounded to
the nearest 100,000. The vote is considered as the expression of the majority of
the council or board of supervisors of the locality. Population is based on the
latest Center for Public Service figures as shown on the following page.
The operating procedures of the urban section of the League require that each
locality appoint an official delegate, delegate alternate and staff assistant to the
urban section. The official delegate is the voting representative of their locality
on matters decided by the urban section. Please designate these officials on
Attachment C, which should be returned by October 4, 2002.
The chief elective officer of your locality will be the voting member if
Attachment C is not returned.
LOCAL GOVERNMENTS WORKING TOGETHER SINCE 19o5
URBAN SECTION
VOTES PER MEMBER
LOCALITY
POPULATION*
VOTES
Alexandria 130,100
Arlington 191,300
Charlottesville 39,700
Chesapeake 204,700
Chesterfield 263,400
Danville 48,000
Fairfax County 987,100
Hampton 147,300
Harrisonburg 40,900
Henrico 265,700
James City 49,400
Lynchburg 65,300
Manassas 36,400
Newport News 181,100
Norfolk 234,500
Portsmouth 99,700
Prince William 293,100
Richmond 197,800
Roanoke City 94,500
Stafford County 98,000
Suffolk 65,600
Virginia Beach 427,800
1
2
1
2
3
1
10
1
1
3
1
1
1
2
2
1
3
2
1
1
1
4
TOTALS
45
*Center for Public Service provisional estimates for 2001
ATTACHMENT C
NOTE: This form is to be returned by localities over 35,000 population. Please remm by
October 4, 2002 to the VML.
URBAN SECTION
DELEGATES, ALTERNATIVES AND STAFF ASSISTANTS
LOCALITY City of Roanoke
(PLEASE TYPE)
INFORMATION SUPPLIED BY ~ary F. Parker TITLE City Clerk
VOTING DELEGATE
NAME William D. Bestpitch
ADDRESS 215 Church Avenue, S. W.,
TELEPHONE: BUSINESS(540) 853-2541
TITLE Council Member
Room456, Roanoke, Virginia 24011
HO~4E (540) 853-1658
ALTERNATE VOTING DELEGATE
NAME William H. Carder
ADDRESS 215 Church Avenue, S.
TITLE Council N ember
W., Room 456, Roanoke, Virginia 24011
TELEPHONE: BUSINESS(540) 853-2541 HOME (540) 853-1662
STAFF ASSISTANT
NAME Darlene L. Burcham
ADDRESS 215 Church Avenue,
TELEPHONE: BUSINESS (540)
TITLE City Manager
S. W., Room 364, Roanoke, Virginia 24011
853-2333 HOME
This form must be returned no later than 5:00 p.m. October 4, 2002 to:
Virginia Municipal League
Post Office Box 12164
Richmond, Virginia 23241
Or Fax: 804/343-0758
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor:, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Technology
This is to request space on Council's regular agenda for a 15-minute briefing on
the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
C:
City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Traffic Management Study
This is to request space on Council's regular agenda for a 30-minute briefing on
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
C;
City Attorney
Director of Finance
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of October, 2002, DAVID FIFER was appointed as a member of
the City of Roanoke Transportation Safety Commission, for a term ending
October 31,2004.
Given under my hand and the Seal of the City of Roanoke this eighth day of
October, 2002.
City Clerk
N:\CKMHl~Agenda.02\October 3, 2002.Oaths.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of October, 2002, BETTY BRANCH was appointed as a member
of the Roanoke Arts Commission, for a term ending June 30, 2005.
Given under my hand and the Seal of the City of Roanoke this eighth day of
October, 2002.
City Clerk
N:\CKMHl~Agenda.02\October 3, 2002.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 4, 2002
File #51-100
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36087-100302 authorizing the filing of a petition to
rezone property which is owned by the City of Roanoke and designated as Official Tax
Nos. 1113401, 1113408-1113412, inclusive, 1113414, 1113418 and 1113419.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
R. Brian Townsend, Director, Department of Planning, Building and Development
Elizabeth A. Neu, Director of Economic Development
H:\Agenda.02\October 3, 2002 correspondence (final).wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36087-100302.
A RESOLUTION authorizing the filing of a petition to rezone property which is
owned by the City of Roanoke and which is designated as Official Tax Nos. 1113401,
1113408, 1113409, 1113410, 1113411, 1113412, 1113414, 1113418 and 1113419.
WHEREAS, the City of Roanoke owns certain property designated as Official Tax
Nos. 1113401, 1113408, 1113409, 1113410, 1113411, 1113412, 1113414, 1113418 and
1113419, in the southwest quadrant of the City; and
WHEREAS, such property is currently zoned C-1, Office District; and
WHEREAS, it is the desire of City Council to consider the rezoning of such property
in conjunction with the rezoning of other property owned by the YMCA of Roanoke Valley,
Inc., from C-1, Office District, to C-3, Central Business District, to determine whether public
necessity, convenience, general welfare or good zoning practice require such a rezoning.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That public necessity, convenience, general welfare and good zoning practice
require the filing of a petition to rezone the subject property.
2. That the City Manager is authorized to file a petition, similar in form and
content to the petition attached to the letter dated October 3, 2002, to this Council, approved
H:'xP-ES OLUTI ON S'~,- REZOYMCA.DOC
as to form by the City Attorney, to rezone the subject property from C-1, Office District, to
C-3, Central Business District.
ATTEST:
City Clerk.
H:'H~ESOLUTIONSXR-REZOYMCA. DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (S40) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
C. Nelson Harris, Vice Mayor
William D. Bestpitch, Council Member
William H. Carder, Council Member
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Rezoning authorization
The City of Roanoke owns approximately 1.99 acres of land in the block bounded
by Fifth Street, Campbell Avenue, Sixth Street, and Luck Avenue S.W., with
those parcels being designated as Official Tax Numbers 1113401, 1113408,
1113409, 1113410, 1113411, 1113412, 1113414, 1113418, and 1113419. The
only structures on these properties are the Jefferson Center (located on Tax Map
Number 1113401) and the Jefferson Gym (located on Tax Map Number
1113414). The remaining parcels are currently used for parking. The YMCA of
Roanoke Valley, Inc., owns approximately 0.902 acres in the same block, with
those parcels being designated as Official Tax Numbers 1113415, 1113416,
1113417, 1113420, 1113421, 1113422, 1113423, 1113424, and 1113425.
Those parcels are currently used for parking. All said properties are currently
zoned C-1, Office District.
The YMCA of Roanoke Valley has developed plans for a new central branch
facility that involves the participation of the City. The proposed project is
consistent with the Jefferson Center Initiative of Roanoke Outlook Update, the
downtown component of the City's Comprehensive Plan. In order to
accommodate the project moving forward, the City needs to enter into a rezoning
petition with the YMCA to rezone said properties from C-1, Office District, to C-3,
Central Business District.
Recommendation:
Authorize the City Manager to jointly file with the YMCA of Roanoke Valley an
application with the City of Roanoke Planning Commission to request that the
above described parcels of real estate be rezoned from C-1, Office District, to C-
3, Central Business District.
Respectfully submitted
Darlene L. ~
City Manager
DLB:ncs
Attachments
c: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
R. Brian Townsend, Director of Planning Building and Development
Beth Neu, Director of Economic Development
NOODS, ROGERS
~t HAZLEGROVE [
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of tracts of land lying between Campbell Avenue, Fi/ih Street, Luck Avenue
and Sixth Street, S.W., comprising approximately 2. 89 acres, more or less, and
designated more apec~fically as Official Tax Numbers 1113401, 1113408, 1113409,
1113410, 1113411, 1113412, 1113414, 111341.5, 1113416, 1113417, 1113418,
1113419, 1113420, 1113421, 1113422, 1113423, 1113424 and ll13425from C-I,
().[rice District to C-3, Central Business District
PETITION TO REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioner, YMCA OF ROANOKE VALLEY, INC. owns land in the City of
Roanoke containing .902 acres, more or less, designated as Official Tax Numbers 1113415,
1113416, 1113417, 1113420, 1113421, 1113422, 1113423, 1113424 and 1113425. The
Petitioner, City of Roanoke, Virginia, owns land in the City of Roanoke containing 1.99
acres, more or less, designated as Official Tax Numbers 1113401, 1113408, 1113409,
1113410, 1113411, 1113412, 1113414, 1113418 and 1113419. Said properties are generally
bounded by Fifth Street, Campbell Avenue, Sixth Street, and Luck Avenue, S.W.. Said
properties are currently zoned C-l, Office District. A map of the properties to be rezoned is
attached hereto as Exhibit A. A concept plan is attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said properties be rezoned from C-l, Office District, to C-3,
Central Business District, for the purpose of construction of the new YMCA of Roanoke
Valley facility which, in combination with the Jefferson Center, will provide a strong western
anchor complex for downtown.
RKE# 0769095.WPD
099460-00009-01
~OODS, ROGERS
~ HAZLEGROVE ~
The improvements on the properties consist of the Jefferson Center (located on Tax
Map No. 1113401) and the Jefferson Gym (located on Tax Map No. 1113414). The other
parcels included in the petition are currently used for parking.
The Petitioners believe the rezoning of the property will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Plan in that it will redevelop
an underutilized commercial area, support community-based education and recreational
programs, support healthcare programs to improve community health, and help implement
the Jefferson Center Initiative of the downtown component of the Comprehensive Plan,
Outlook Roanoke Update.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or properties immediately adjacent to and immediately across a street or
road from the property to be rezoned.
WHEREFORE, the Petitioners request that the above-described tracts be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 3rd day of October, 2002.
CITY OF ROANOKE, INC.
B~.~<'
Darlene L. Burcha4n, City Manager
215 Church Avenue, S.W.
Room 364
Roanoke, VA 24011
(5.4.0-)~ 53-2333
James F. Douthat, Esq., Bar No. 1191
WOODS, ROGERS & HAZLEGROVE, P.L.C.
10 S. Jefferson Street, Suite 1400
P.O. Box 14125
Roanoke, VA 24038-4125
(540) 983-7662 - Telephone
(540) 983-771 I - Facsimile
RI~# 0769095.WPD
C/~1:099460-00009-01
Respectfully submitted,
YMCA OF ROANOKE VALLEY, INC.
Cai Johnson, Executive Director
YMCA OF ROANOKE VALLEY, INC.
425 Church Avenue, S.W.
Roanoke, VA 24016
(540) 342-9622
2
L11135.06
I I 1 :~ fit';?
11135981
Exhibit A to Petition of YMCA
of Roanoke Valley, Inc. and the
City of Roanoke
Property outlined in bold
Existing Zoning: C-I Gray
C-3 Green
LM Pink
Exhibit B to Petition of YMCA
of Roanoke Valley, Inc. and the
City of Roanoke
-- -: ADJOINING PROPERTY HOLDERS
OF YMCA
TAX PARCELS: 1113415, 1113416, 1113417,
1113420, 1113421, 1113422, 1113423, 1113424, 1113425
AND
CITY OF ROANOKE
TAX PARCELS: 1113401, 1113408, 1113409, 1113410, 1113411, 1113412,
1113414, 1113418, 1113419
TAX MAP NUMBER: OWNERS(S) ADDRESS:
1113402 Larry R. Bly
322 Bullitt Avenue, SE
Roanoke, VA 24013
1011206 Young Men's Christian Association
429 Church Avenue, SW
Roanoke, VA 24016
1011901 Russell L. Conner, III
1011902 434 Church Avenue, SW
Roanoke, VA 24011
1012401 R.R. Company of America, LC
P.O. Box 60100
Lafayette, VA 70596
1113513 American National Red Cross
1113512 352 Church Avenue, SW/Louise Hath
Roanoke, VA 24016
1113511 City of Roanoke
1113510 215 Church Avenue, SW, Room 250
1113509 Roanoke, VA 24011
1113508
1113413
RKE# 0769520.WPD- ]
1113507 : Five Thirtytwo Group, LLC
1113506 532 Luck Avenue, SW
1113505 Roanoke, VA 24011
1113504
1113503
1113502 Aspace, LLC
1113501 P.O. Box 30803
1113305 Greenville, NC 27833
1113303 Calvary Baptist Church
608 Campbell Ave., S.W.
Roanoke, VA 24016
1113304 TRS Calvary Baptist Church
608 Campbell Ave., S.W.
Roanoke, VA 24016
1112421 Robert E. Zimmerman
4106 Pheasant Run Dr.
Roanoke, VA 24018
1112510 LRC Investments, LLC
2193 Wildwood Road
Salem, VA 24153
1112511 L&M Properties
1112512 541 Campbell Ave., SW
Roanoke, VA 24016
1112513 Anna Ruth Walker
1112514 401 Snead Fairway
1112515 Portsmouth, VA 23701
1112516 Charles W. Turpin
501-A Campbell Ave., SW
Roanoke, VA 24016
RKE# 0769520.WPD- 2
1113403 '- Nancy G. Dearing
P.O. Box 8224
Roanoke, VA 24014
1113404 John C. and Mary E. Kepley
1113405 2909 Morrison St., SE
Roanoke, VA 24014
1113407 Roanoke Valley Council
P.O. Box 598
Roanoke, VA 24004
1011201 William L.K. Churchill, Jr.
428 Campbell Ave., SW
Roanoke, VA 24016
1011903 Winford L. Clements
3924 W. Main Street
, Salem, VA 24153'
Exhibit C to Petition of YMCA
of Roanoke Valley, Inc. and the
City of Roanoke
RKE# 0769520.WPD- 3
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 4, 2002
File #468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36089-100302 declaring the existence of an
emergency in connection with obtaining certain design services, the lease and/or purchase
of equipment, and construction work for certain projects to try and obtain additional sources
of water to increase the City of Roanoke's water supply, in order to help with the City's
water supply emergency which was declared on February 4, 2002, by Ordinance No.
35741-020402; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Dr. Molly L. O'Dell, Director, Health Department, 515 Eighth Street, S. W., Roanoke,
Virginia 24016
Philip C. Schirmer, City Engineer
Michael McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Division
H:XAgenda.02\October 3, 2002 correspondence (final).wpd
IN THE COUNCIL OF TIlE CITY OF ROANOKE, VIRGINIA,
The 3rd day of October, 2002.
No. 36089-100302.
AN ORDINANCE declaring the existence of an emergency in connection with obtaining
certain design services, the lease and/or purchase of equipment, and construction work for certain
projects to try to obtain additional sources of water to increase the City's water supply to help
with the City's water supply emergency that was declared on February 4, 2002, by Ordinance No.
35741-020402; providing that due to the need to expedite such projects, the normal procurement
method of advertising, conducting competitive negotiations, and/or competitive sealed bidding be
dispensed with to the extent reasonably necessary; authorizing the City Manager to take such
further action and to execute such documents as may be necessary to implement and administer
such projects; and dispensing with the second reading by title of this ordinance.
WHEREAS, {}41 of the City Charter authorizes the City Manager to make emergency
improvements without the necessity of advertising and receiving bids, and such section further
requires the City Manager to report the facts and circumstances relating to such improvements to
Council at its next regular meeting; and
WHEREAS, on February 4, 2002, this Council declared that a water supply emergency
existed and there was a need for water conservation measures to be taken within the City of
Roanoke, Ordinance No. 35741-020402; and
WHEREAS, the water supply emergency continues to exist and the City Manager has had
City staff determine if any projects may be available to try to provide additional sources of water
H:LMeasures~Emergeney Water Measures 3rd measure.doe 1
to try to increase the City's water supply to assist in dealing with the City's water supply
emergency; and
WHEREAS, City staff' previously determined that there were three projects that could be
technically feasible that would have a reasonable chance of being allowed by the appropriate
regulatory agencies and that could be completed in a reasonable period time that might provide
additional sources for water to the City, consisting of: 1) completion of the Muse Spring well; 2)
ultraviolet treatment at Crystal Spring; and 3) well(s) to supplement Crystal Spring, which
projects were set forth in the City Manager's Letter to Council dated April 15, 2002, and
approved by Council by Ordinance No. 35815-041502. It was determined that the ultraviolet
treatment at Crystal Spring was not available due to lack of approval by appropriate regulatory
agencies. An alternative project using a temporary filtration system at Crystal Spring was
determined to be acceptable to the appropriate regulatory agencies and was approved by Council,
on an emergency basis, by Ordinance No. 35969-070102; and
WHEREAS, City staff has determined that it is important to pursue certain additional
projects to try to provide additional sources of water to the City. Such additional projects will
consist of the further exploration and development of additional well sites and additional
infrastructure water line(s) construction to bring additional water from the Roanoke County
system to the City system from the Loch Haven service district; and
WHEREAS, Council believes that it is important to allow the City Manager to undertake
such projects mentioned in her letter to Council dated October 3, 2002, on an expedited time
schedule in order to try provide additional sources of water to the City.
H:hM~asuros'~nergency Water Measures 3rd measure.doc 2
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council hereby declares that an emergency exists within the meaning of §41 of the
City Charter which allows the City Manager to make emergency improvements without the
necessity of advertising or receiving bids or following the other normal procurement methods to
the extent reasonably necessary.
2. Council hereby authorizes the City Manager to obtain certain design services, lease
and/or purchase of equipment, and construction work for the following projects: (1) to pursue the
further exploration and development of additional well sites throughout the City, which may be
accomplished through negotiations and change orders or contracts with the City's current
contractor, Golder Associates Inc., or such other entities as the City Manager may deem
appropriate; and (2) to provide and obtain the design, equipment, construction, and related work
to develop additional infrastructure waterline(s) to bring additional water from the Roanoke
County system to the City system from the Loch Haven service district. The cost of these
projects is estimated at $500,000 and $1 million respectively, all as more fully set forth in the City
Manager's letter to Council dated October 3, 2002, and shall not be exceeded without the prior
authorization of Council.
3. Council further declares that the City Manager may expedite the procurement of
such design services, the lease and/or .purchase of equipment, and construction work for the
above mentioned projects by dispensing with the normal procurement methods of advertising,
conducting competitive negotiations, and/or competitive sealed bidding to the extent reasonably
necessary; provided, however, that such procurement shall be made with such competition as is
practicable under the circumstances.
4. The City Manager is further authorized to take such further action and to execute
H:kMeasures~Emergency Water Measures 3rd measure.doc 3
such documents as may be necessary to implement and administer the above mentioned projects.
5. Should any real property acquisition be required for the above projects, further
action by Council will be necessary for authorization for the City to acquire, by condemnation or
otherwise, any such necessary real property.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:",Measures'~;mergency Water Memm~ 3rd measure.doc 4
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 4, 2002
File ~:468
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36088-100302 amending and reordaining certain
sections of the 2002-03 Water Fund Appropriations, providing for appropriation of funds
in connection with additional emergency water supply projects; and dispensing with the
second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 3, 2002, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Dr. Molly L. O'Dell, Director, Health Department, 515 Eighth Street, S. W., Roanoke,
Virginia 24016
Philip C. Schirmer, City Engineer
Michael McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Division
Barry L. Key, Director, Office of Management and Budget
N:\CKMHlkAgenda.02\October 3, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2002.
No. 36088-100302.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Water
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAI NED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Water Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Capital Outlay
Crystal Spring Well Supplements (1) .........................................................
Temporary Filtration System for Crystal Springs (2) ..................................
Interconnecting Waterlines North County (3) .............................................
Retained Earnin.qs
Retained Earnings - Available for Appropriation (4) ................................... $
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Appropriated from
General Revenue
4) Retained Earnings -
Available for Appropriation
(002-530-8408-9003)
(002-530-8413-9003)
(002-530-8414-9003)
(002-3348)
$ 500,000
140,000
1,000,000
(1,640,000)
$10,166,699
625,000
490,000
1,000,000
585,854
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 3, 2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Additional Emergency
Water Supply Projects
On February 4, 2002 City Council declared that a water supply emergency
existed and instituted water conservation measures, which continue as of this
date. On April 15, 2002 Council further declared the existence of an emergency
in connection with obtaining design services and construction work for certain
projects to obtain additional sources of water to increase the City's water supply
to assist in dealing with the City's water supply emergency. One of these
projects was modified by Council on July 1,2002, to allow for a temporary
filtration system at Crystal Spring. Two of the three projects have been
completed and the third project is currently underway.
Since the approval of these emergency water supply projects rainfall has
continued to avoid the Carvins Cove reservoir and watersheds and our water
reserves continue to drop. As of September 23, 2002 the level of Carvins Cove
was 33.6 feet below the spillway, 4.4 feet below the lowest recorded level.
Honorable Mayor and Members of Council
October 3, 2002
Page #2
Staff has determined that it is imperative to expedite additional projects listed
below to continue to provide water to our customers and extend the life of our
Carvins Cove Reservoir. Staff requests that deviations to the normal
procurement methods be allowed in order to fast track these projects.
Staff recommends the exploration and development of additional well sites
utilizing and extending the current contract with Golder Associates Inc. of
Richmond, VA. Estimated cost for additional well sites is $500,000 and is based
on the degree of complexity to evaluate the viability of the wells.
Staff recommends additional infrastructure water line construction to bring water
from the Roanoke County system to the City from the Loch Haven service
district. The estimated cost of the project is $1,000,000 and is expected to yield
3 million gallons. The balance of remaining funds may be used for other line
projects.
Staff acknowledges that if any real property needs to be acquired for any of these
projects, Council approval will be requested to obtain any such real property.
Recommended Action:
Appropriate $500,000 from Water Fund retained earnings into account 002-530-
8408-9003 - Well Supplements to provide for the exploration, design and
construction of additional well projects described in this letter.
Appropriate $1,000,000 from Water Fund retained earnings into an account to be
established by the Director of Finance to provide for the design and construction
of an additional water line(s) as described in this letter.
Appropriate $140,000 from Water Fund retained earnings into account 002-530-
8413-9003 - Crystal Spring Temporary Filtration to provide for continuation of
use of this system and replacement filters and additional monthly lease cost on
equipment until the permanent facility is put on line.
Council declare that an emergency exists within the meaning of § 41 of the City
Charter and allow the City Manager to make emergency improvements without
Honorable Mayor and Members of Council
October 3, 2002
Page #:~
following the normal procurement methods to the extent reasonably necessary
for the above projects.
Authorize the City Manager to negotiate directly with Golder Associates of
Richmond, VA to provide additional consulting and well drilling services and to
take such further action or to execute such documents as may be necessary to
implement and administer additional well development projects as mentioned
above, within the above estimated cost.
Authorize the City Manager to negotiate and contract directly with appropriate
entities to provide and obtain the design, construction, equipment, and related
work to develop additional infrastructure water line(s) to bring additional water
from the Roanoke County system to the City system from the Loch Haven
service district as mentioned above, within the above estimated cost,
Respectfully submitted,
City Manager
DLB:je
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Michael T. McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Division
Dr. Molly O'Dell, Director of Alleghany & Roanoke Health District
Philip C. Schirmer, City Engineer
CM02-00227