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Home My WebLink AboutCouncil Actions 02-25-91 BO we r s (30413) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL February 25, 1991 7:00 p.m. Lincoln Terrace Elementary School AGENDA FOR THE COUNCIL 1. Call to Order -- Roll Call. All Present. The invocation will be delivered by Dr. Glenn A. Tabor, Pastor, Northside Church of Christ. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. 2. CONSENT AGENDA (Approved 7-0) C-1 C-2 ALL ~ATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. A communication from Council Member William White, Sr., requesting a briefing from the City Manager with regard to the City of Roanoke's program relating to Small and Minority Business Development. RECOMMENDED ACTION: Receive and file. (1) C-3 Qualification of Mr. J. Stephen Shepard as a member of the Youth Services Citizen Board to fill the unexpired term of Dr. C. A. Nottingham, resigned, ending May 31, 1991. RECOMMENDED ACTION: Receive and file. REGULAR AGEIqi)A Hearing of Citizens Upon Public Matters: Request of Mr. Donald F. "Whitey" Taylor, F.C.S. Enterprises, to address Council with regard to racing at Victory Stadium. Mr. Taylor was requested to place his proposal for trial racing at Victory Stadium in writing and submit the infor- mation to the City Manager, including such items as a per- formance bond in amounts deemed appropriate by the City, the type of cars proposed to be raced, a parking plan, decimal readings on noise levels at similar facilities, measures proposed to be taken to monitor the noise factor at Victory Stadium, and any other information deemed appropriate by the City Manager. be Mr. F. Don Fitzgerald appeared before Council with regard to a proposal submitted by the Southwestern Virginia Building and Construction Trades Council consisting of a prequalification procedure to be considered by the City of Roanoke in its procurement process involving construction services. He expressed concern over the past and present practice of construction firms doing work in the City of Roanoke without utilizing the local area labor work force. The City Manager, along with City staff deemed appropriate by Mr. Herbert, were requested to meet with representatives of the Southwestern Virginia Building and Construction Trades Council to discuss their concerns and report to Council accordingly. Ms. Mary C. Terry, Chairman, Northwest Area Concerned Citizens Group, advised that the organization was formed to deal with the activities of youth and young adults in the Cove Road and Lafayette Boulevard area, with specific con- cerns relating to gathering of young people on private pro- petty, fighting, reckless driving, drugs and other illegal activities. She outlined a specific action plan, and invited the Members of Council to attend future meetings of the Northwest Area Concerned Citizens Group. de Mr. Rick Hendrick, 933 Missouri Avenue, N. E., President of the Lincoln Terrace Parent-Teacher Association, welcomed the Members of Council to the Lincoln Terrace Elementary School. (2) Petitions and Communications: A communication from Mr. W. Robert Herbert, Chairman, Roanoke Regional Airport Commission, requesting formal approval of the Commission's Fiscal Year 1991-1992 Budget and Proposed Capital Expenditures. Adopted Resolution No. 30413-22591. (7-0) Reports of Officers: a. City Manager: Briefings: 1. An oral Program· No Action. report with regard to the First Responder Items Recommended for Action: 2. A report requesting authorization to file the necessary applications on behalf of the City of Roanoke to barri- cade a portion of Maitland Avenue, N. W., between Williamson Road and Woodbury Street. Concurred in the recommendation. A report recommending award of a contract with Dewberry and Davis, for a lump sum fee of $152,000.00, to con- duct Environmental Assessments, Phase I, in connection with the Roanoke River Flood Reduction Project. Adopted Ordinance No. 30414-22591 and Resolution No. 30415-22591. (7-0) b. Director of Finance: 1. A financial report for the month of January, 1991. Received and filed. 2. A report with regard to personnel lapse for the second quarter of fiscal year 1990-1991. Adopted Ordinance No. 30416-22591. (7-0) 6. Reports of Committees: A report of the Water Resources Committee recor~ending transfer of funds in connection with acquisition of a par- cel of land located at Campbell Avenue and Patterson Avenue, S. W., being a portion of Official Tax No. 1112822, and authorization to use condemnation proceedings (3) should negotiations for purchase of said property be unsuc- cessful. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 30417-22591 and Ordinance No. 30418-22591. (7-0) A report of the Water Resources Committee recommending authorization for continuation of the lease agreement with Allright Roanoke Parking, Inc., on City-owned property located at the northeast corner of the intersection of Williamson and Franklin Roads, S. E., on a month-to-month basis, upon certain terms and conditions. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 30419 on first reading· (7-0) A report of the Water Resources Committee recommending exe- cution of a conditional permit for continued encroachment of a structure located at 410 First Street, S. W., into First Street and the alley adjoining the property imme- diately to the north of said structure. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 30420 on first reading. (?-0) A report of the Water Resources Committee recommending exe- cution of a revocable permit for construction of two brick columns into the street right-of-way in front of property located at 2311 Broadway Avenue, S. W. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 30421 on first reading. (7-0) A report of the Water Resources Committee recommending the sale of surplus City-owned property located on Westport Avenue, S. W., at 20th Street, identified as Official Tax No. 1310901, to Cox Cable Roanoke, Inc., in the amount of $1,250.00. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 30422 on first reading. (7-0) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 30411, on second reading, granting to the American Red Cross, Roanoke Valley Chapter, a revocable permit to mount certain flags on street lighting poles in the Central Business District of the City, upon certain terms and conditions. Adopted Ordinance No. 30411-22591. (7-0) (4) 10. Ordinance No. 30412, on second reading, approving the transfer of a certain franchise for a fiber optic telecom- munication system from Roanoke & Botetourt Telephone Company to R & B Network, Inc., upon certain terms and conditions. Adopted Ordinance No. 30412-22591. (7-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. Adopted Resolution No. 30423-22591 appointing Robert H. Bird as Municipal Auditor. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: Certification of Executive Session. (7-0) Appointed the Viola Campbell Robert Copty following persons: - Roanoke Neighborhood Partnership Committee - Board of Zoning Appeals Steering (5) Office of the Mayor February 25, 1991 The Honorable Vice ~ayor and ~embers of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. NCT: ra Sincerely, Noel C. Ta~ior Mayor Room 452 Municipal Building 215 Church Avenue. S. W., Roanoke, Virginia 24011 (703) 981-2444 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church AYenue, S W , Room 456 Roanoke. V~rgm~a 240~ 1 Telephone: (703)981-2541 February 27, 1991 SANDRA H, EAKIN Deputy C~ty Clerk File #207-23~497 Hr. W. Robert Herbert City Manager Roanoke, Virginia Dear Hr. Herbert: I am attaching copy of a communication from Council Member William White, Sr., requesting a briefing with regard to the City of Roanoke's program relating to Small and Minority Business Development, 'which corr~unication was before the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. On motion, duly seconded and adopted, the ~atter was referred to you for appropriate briefing. Sincerely, ~5k_~ Mary F. Parker, CMC/AAE City Clerk MFP : ra Etle. Office of the Council February 20, 1991 Ur. W. Robert Eerbert City ~anager Roanoke, Virginia Request for briefing on the City of Roanoke's program related to Small and Minority Business Development Dear Ur. ~erbert: As we discussed at our February 19, 1991, Council meeting, I requested you to provide a briefing to Council on the above subject. From the discussion at the Council meeting, I concluded that we have some work to be done in this area. From the com- ments you made, it was my impression that the only reason the City of Roanoke encourages Affirmative Action related to the above subject is to meet Federal requirements. I feel that Affirmative Action Programs relating to small busi- nesses is first of all, just good sound business practice. Secondly, it is in the public interest, and thirdly, I feel that this is an area where a local government can have significant impact without expending additional funds or creating new programs. Small businesses create the majority of r~ew jobs created in this country and, in our community, they are more likely to employ persons who would require some type of local government assistance. Therefore, if we can stimulate the growth and maintenance of small businesses within the City, it will benefit us in the long run. It is my view that the public sector must set an example for the private sector in this area. By this letter, T would respect- fully request that your briefing include the following: a Room 456 Municipol Building 215 O'~urch Avenue, S.W. Roanoke ",Arg,nia 24011 (703) 981-254t Mro W. Robert Herbert February 20, 1991 Page 2 historical statement and a projection of what direction we can take, as well as specifics on how small and minority business development interact with the City's highly recognized economic development program. Thank you for your past cooperation, and I look forward to a timely response. With warmest regards, I am ~lly yours,~ .~ ~illiam White, Sr. ~ Council Member ~Sr: ra WHITE11 pc: The Honorable ~ayor and ~embers of Roanoke City Council MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK February 27, 1991 SANDRA H. EAKIN Deputy City Clerk File #15-304 The Reverend Ulas N. Broady, Youth Services Citizen Board 2204 Lynnhope Drive, N. W. Roanoke, Virginia 24017 Chairman Oear Reverend Broady: This is to advise you that Mr. J. Stephen Shepard has qualified as a member of the Youth Services Citizen Board to fill the unex- pirea term of Dr. C. A. Nottingham, resigned, ending Hay 31, 1991. Sincerely, ~gk_~ ~4ary F. Parker, CMC/AAE City Clerk MFP : ra pc: Ms. Marion V. Crenshaw, Youth Planner COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, ~ary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the fourth day of February, 1991, J. STEPHEN SHEPHERD was elected as a member of the Youth Services Citizen Board to fill the un~ expired term of Dr. C. A. Nottingham, resigned, ending ~ay 31, 1991. Given under my hand and the Seal of the City of Roanoke this sixth day of February, 1991. City Clerk MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2~SChurchAvenue S W,Room456 Roanoke, ¥1rg~nia 24011 Telephone: (703) 9B~-2541 February 27, 1991 5ANDRA H, EAKIN Deputy C~ty Clerk File #122 Hr. Donald F. Taylor F.C.S. Enterprises, Inc. 2823 Williamson Road, Suite 8 Roanoke, Virginia 24012 Dear Mr. Taylor: Your request with regard to auto racing at Victory Stadium was before the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. On motion, duly seconded and unanimously adopted, you were requested to place your proposal for trial racing at Victory Stadium in writing and submit the information to the City Manager, including such items as a performance bond in amounts deemed appropriate by the City, the type of cars proposed to be raced, a parking plan, decibel readings on noise levels at simi- lar facilities, measures proposed to be taken to monitor the noise factor at Victory Stadium, and any other information deemed appropriate by the City Manager. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra pc: Mr. ~. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance and (203) 366-6416 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2'lSChurchAvenue, S W,Room456 Roanoke. Vmrgmla 24011 Telephone: (703)981-2541 SANDRA H. EAKIN Deputy Ciz¥ Clerk February 19, 1991 Mr. Donald F. Taylor F.C.S. Enterprises, Inc. 2823 Williamson Road, N. Suite 8 Roanoke, Virginia 24012 Dear ~4r. Taylor: I wish to acknowledge receipt of your communication under date of February 5, 1991, requesting to appear before Roanoke City Council at its meeting on ~onday, February 25, 1991. The meeting will be held at the Lincoln Terrace Elementary School, 1802 Liberty Road, N. W., at 7:00 p.m. If you have questions, or if I may be of further assistance, please do not hesitate to call me at 981-2541. Sincerely, Sandra H. Eakin Deputy City Clerk SHE: ra MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room456 Roanoke, V~rg~n*a 24011 Telephone: (703)981-2541 February 27, 1991 SANORA H. EAKIN Deputy CiTy Clerk File #497-207 Mr. ~. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At the regular meeting of the Council of the City of Roanoke held on Monday, February 25, 1991, Mr. F. Don Fitzgerald presented a prepared statement with regard to a proposal submitted by the Southwestern Virginia Building and Construction Trades Council consisting of a prequalification procedure to be considered by the City of Roanoke in its procurement process involving construction services. Mr. Fitzgerald expressed concern over the past and present practice of construction firms performing work in the City without utilizing the local area labor work force. On motion, duly seconded and unanimously adopted, the matter was referred to you, along with City staff deemed appropriate by you, to meet with representatives of the Southwestern Virginia Building and Construction Trades Council to discuss their con- cerns and report to Council accordingly. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. F. Don Construction Roanoke, Fitzgerald, Southwestern Trades Council, 1606 Virginia 24017 Virginia Building and Orange Avenue, N. W., MARY F. PARKER C~ty Cterk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chu~ch Avenue S W,Room4S6 Roanoke. V~rg~n~a 24071 Telephone: {703) 981-2541 February 27, 1991 SANDRA H. EAKIN Deputy Cn¥ Clerk File #9-60 Ur. ~. Robert Herbert, Chairman Roanoke Regional Airport Co~mission Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Resolution No. 30413-22591 approving the Roanoke Regional Airport Commission budget for fiscal year 1991-1992, upon certain terms and conditions. Resolution No. 30413-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 25, 1991. Sincerely, ~5~_, ~4ary F. Parker, C~C/AAE City Cler~ ~FP : ra Enc. pc: ~embers, Roanoke Regional Airport Commission ~s. qary H. Allen, Clerk, Roanoke County Board of Supervisors, P. 0. Box 29800, Roanoke, Virginia 24018-0798 Ms. Jacque~ine L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. ~., Roanoke, Virginia 24012 Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 25th Day of February, 1991. No. 30413-22591. A RESOLUTION approving the Roanoke Regional Airport Commission budget for FY 1991-1992, upon certain terms and con- ditions. WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City; and WHEREAS, by report dated February 13, 1991, a copy of which is on file in the Office of the City Clerk, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the City approve the FY 1991-1992 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the FY 1991-1992 budget and proposed capital expen- ditures for the Roanoke Regional Airport Commission as set forth in the February 13, 1991, report of the Commission Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, any documentation, in form approved by the City Attorney, necessary to evidence said approval. ATTEST: City Clerk. Airport Commission V~ ~obert Herbert, Chairman Bab L, Johnson, Vice Chairman Joel M. Schlanger Richard V~ Robers Kit B, Kiser Jacqueline L. Shuck, Executive Director Robert C. Poole, Airport Manager Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia February 13, 1991 5202 Aviation Drive Raanoke, Virginia 24012 (703) 362-1999 FAX (703) 563-4838 Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1991-1992 Budget and Proposed Capital Expenditures Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commis- sion Contract dated January 28, 1987, submitted for your approval are the Airport Commission's 1991-1992 proposed operating and capital budget, as well as a separate listing of proposed capital expenditures which are expected to exceed $100,000 and are in- tended to benefit five or more future accounting periods. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expen- diture list also requires formal approval. Therefore, on behalf of the Commission, the fiscal year 1991- 1992 budget and the proposed capital expenditures are enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, W. Robert Herbert Commission Chairman WRH:JLS:csp Enclosures cc: Members, Roanoke Regional Airport Commission Mary H. Allen, Deputy Clerk, Roanoke Co. Board of Supervisors Mary F. Parker, Clerk, Roanoke City Council Paul M. Mahoney, Roanoke County Attorney Wilburn C. Dibling, Jr., Roanoke City Attorney ATTACHMENT I ROANOKE REGIONAL AIRPORT PROPOSED FY 91-92 BUDGET EXPENDITURE PROJECTIONS Operations and Maintenance Expenses A. Salaries, Wages and Benefits B. Operating Expenditures C. Internal Services D. Other Projects Total Operations and Maintenance Current 1990-91 $1,087,399 1,124,120 600,245 173,503 $2,985,267 Proposed 1991-92 $1,161,848 1,116,700 626,226 88,000 $2,992,774 Non-Operating Expenses A. Interest B. Debt Service Total Non-Operating $ 635,073 240,193 $ 875,266 $ 633,721 258,768 $ 892,489 Capital Expenses A. Equipment B. Capital Projects Total Capital Expenses $ 79,256 31.285 $ 110,541 $ 15,000 60,000 $ 75,000 TOTAL EXPENDITURE PROJECTIONS ~ $3,960,263 Page 2 REVENUE PROJECTIONS Operatinq Revenue Terminal Building A. Airline Terminal Rentals B. Lease and Concession Rentals C. Parking Lot Airfield A. Landing Fees B. Fuel Sales General Aviation Other Buildings and Land Rentals Privilege and Other Fees Total Operating Revenue Current 1990-91 $ 983,393 992,685 1,030,126 615,451 9,600 105,974 157,877 9.171 $3,904,277 Proposed 1991-92 $1,046,937 810,580 973,047 860 296 * 7,431 99,925 150,000 9,900 $3,958,116 Non-Operatinq Revenue 1. Interest on Investment 2. Interest from Debt Service 3. --Roanoke County Base Service Fee Total Non-Operating Revenue $ 170,000 63,000 264,640 $ 497,640 $ 170,000 63,000 264,640 $ 497,640 TOTAL REVENUE $4r401f917 $4r455,756 *Includes $80,000 which will be allocated as matching funds on federal grants and not expended as part of the operating and capital budget. ATTACHMENT II PROPOSED CAPITAL EXPENDITURES Proposed Federal Airport Improvement Program ("AIP") Grant #3-51-0045-11 Projects: - Continue installation computerized security access system - Purchase high speed snow broom - Acquire professional services necessary for Preliminary and Design phase of Relocation of Taxiway "A". - Begin General Aviation Site Preparation (Raze 3 buildings) Estimated Total Project Costs B. Proposed Funding Sources: Federal AIP Grant Funds State Grant Funds Commission Funds City and County Funds Estimated Total Project Funding Est. $276,000.00 Est. $230,000.00 Est. $250,000.00 Est. $ 63,000.00 $819,000.00 $737,100.00 $ 40,950.00 $ 40,950.00 $ -0- $819,000.00 Proposed Amendment to Federal AIP Grant #3-51-0045-08 Projects: - Install airfield lighting pullboxes In house Est. - Install additional ramp lighting In house Est. - Construct airfield perimeter road In house Est. - Available reserve funding for above projects Est. Estimated Total Project Costs B. Proposed Funding Sources: Federal AIP Grant Funds State Grant Funds Commission Funds City and County Funds $107,525.00 $140,000.00 $347,000.00 $123,666.00 $718,191.00 $646,371.90 $ 35,909.55 $ 35,909.55 $ -0- Estimated Total Project Funding $718,191.00 A Beaut~[ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE March 13, 1991 1979 1989 BOARD OF SUPERVISORS STEVEN A. MCGRAW. CHAIRMAN HARRY C. NICKENS, VICE-CHAIRMAN LEE B. EDDY BOB L JOHNSON RICHARD W. ROBERS Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, VA 24012 Dear Mr. Herbert: Attached is a copy of Resolution No. 31291-5 approving the Roanoke Regional Airport Commission Budget for FY 1991-92. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 12, 1991. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors MHA/Djh Attachment pc: Mrs. Mary F. Parker, Clerk, Roanoke City Council P.O. BOX 29800 - ROANOKE, VIRGINIA 24018-0798 · (703) 772-2004 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 12, 1991 RESOLUTION 31291-5 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1991-1992t UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and 'City Council of the City; and WHEREAS, by report dated February 13, 1991, a copy of which is on file in the office of the Clerk to the Board, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1991-1992 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by Roanoke County, Virginia, that the the Board of Supervisors of following FY 1991-1992 budget for the Roanoke Regional Airport Commission is hereby APPROVED: THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1991-1992 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the February 13, 1991, report of the Commission Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt resolution, carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: cc: Mary H. Al~en, Clerk Roanoke County Board of Supervisors File Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget W. Robert Herbert, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council and ROANOKE REGIONAL AIRPORT PROPOSED FY 91-92 BUDGET EXPENDITURE PROJECTIOW~ 2 o Operations and Maintenance Expenses A. Salaries, Wages and Benefits B. Operating Expenditures C. Internal Services D. Other Projects Total Operations and Maintenance Non-Operating Expenses A. Interest B. Debt Service Total Non-Operating Capital Expenses A. Equipment B. Capital Projects Total Capital Expenses Current 1990-91 $1,087,399 1,124,120 600,245 173,503 $2,985,267 $ 635,073 240,193 $ 875,266 $ 79,256 31,285 $ 110,541 Proposed 1991-92 $1,161,848 1,116,700 626,226 88,000 $2,992,774 $ 633,721 258,768 $ 892,489 $ 15,000 60,000 $ 75,000 TOTAL EXPENDITURE PROJECTIONS $3r971f074 $3f960r263 REVENUE PROJECTIONR ODeratinq Revenue Current 1990-91 Proposed 1991-92 Terminal Building A. Airline Terminal Rentals B. Lease and Concession Rentals C. Parking Lot Airfield A. Landing Fees B. Fuel Sales General Aviation Other Buildings and Land Rentals Privilege and Other Fees Total Operating Revenue $ 983,393 992,685 1,030,126 615,451 9,600 105,974 157,877 9.171 $3,904,277 $1,046,937 810,580 973,047 860 296 * 7,431 99,925 150,000 9,900 $3,958,116 Non-ODeratinq Revenum Interest on Investment Interest from Debt Service Roanoke County Base Service Fee Total Non-Operating Revenue $ 170,000 63,000 264,640 $ 497,640 $ 170,000 63,000 264,640 $ 497,640 TOTAL REVENUE $4,401,917 $4r455f756 *Includes $80,000 which will be allocated as matching funds on federal grants and not expended as part of the operating and capital budget. ATTACHMENT II PROPOSED CAPITAL EXPENDITURES Proposed Federal Airport Improvement Program ("AIP") Grant #~-51-0045-1] ae Be Projects: - Continue installation computerized security access system - Purchase high speed snow broom - Acquire professional services necessary for Preliminary and Design phase of Relocation of Taxiway "A" - Begin General Aviation Site Preparation (Raze 3 buildings) Estimated Total Project Costs Proposed Funding Sources: Est. $276,000.00 Est. $230,000.00 Est. $250,000.00 Est. $ 63,000.00 $819,000.00 Federal AIP Grant Funds State Grant Funds Commission Funds City and County Funds Estimated Total Project Funding $737,100.00 $ 40,950.00 $ 40,950.00 $ -0- $819,000.00 Proposed Amendment to Federal AIP Grant #3-51-0045-0~ A. Projects: - Install airfield lighting pul~boxes Install additional ramp lighting -Construct airfield perimeter road - Available reserve funding for above projects Be Estimated Total Project Costs In house Est. In house Est. In house Est. Est. Proposed Funding Sources: $107,525.00 $140,000.00 $347,000.00 $123,666.00 $718,191.00 Federal AIP Grant Funds State Grant Funds Commission Funds City and County Funds Estimated Total Project Funding $646,371.90 $ 35,909.55 $ 35,909.55 $ -0- $718,191.00 Roanoke, Virginia February 25, 1991 Honorable Noel C. Taylor, Mayor and Members of Council Roanoke, Virginia Dear Mayor and Members of Council: Please reserve space on Council's agenda Monday, February 25, 1991, for a Briefing on the First Responder Program. W. Robert Herbert City Manager WRH:hw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ChurchAvenoe, S W,Room456 Roanoke, V~rg~ma 240~ 1 Telephone: (703) 981-2541 MARY F. PARKER SANDRA H. EAKIN C~ty Clerk Deputy C~ty Clerk February 27, 1991 File #169-514 ~r. ~. Robert gerbert City ~anager Roanoke, Virginia Dear Mr. Herbert: Your report requesting authorization to file the necessary appli- cations on behalf of the City of Roanoke to barricade a portion of ,Maitland Avenue, N. W., between Williamson Road and Woodbury Street, was before the Council of the City of Roanoke at a regu- lar meeting held on Monday, February 25, 1991. On motion, duly seconded and unanimously adopted, Council con- curred in the request. Sincerely, Mary F. Parker, C~4C/AAE City Clerk MFP : ra pc: Mr. Oscar Hollar, 5121 ~oodbury Street, N. W., Roanoke, Virginia 24012 Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. ~. David Hooper, Chief of Police Mr. Rawleigh W. Quarles, Fire Chief ~s. Wanda B. Reed, Manager/Coordinator Emergency Services ~r. John R. Marlles, Chief of Community Planning Roanoke, Virginia February 25, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from the City Manager for authorization to file all necessary applications, on behalf of the City of Roanoke, to alter by closure with barricades, Maitland Avenue, N.W. between Williamson Road and Woodbury Street I. Back~round: Request from Mr. Oscar Hollar, 5121Woodbury Street, N.W., was made to City Engineering Department to investigate the possibility of making some type of traffic safety improvement at the intersection of Maitland Avenue and Williamson Road, N.W. In particular, Mr. Hollar suggested barricading a portion of Maitland Avenue between Williamson Road and Woodbury Street (see attached diagram). Petition (attached) supporting Mr. Hollar's request has been signed by 48 of the residents of Woodbury Avenue and Hearthstone Road, as well as the 2 businesses nearest the intersection, Sovran Bank and Monticello Manor. Traffic safety is a concern at this location due to the limited visi- bility that Woodbury Avenue motorists have of vehicles turning from southbound Williamson Road to westbound Maitland Avenue. Topography of this intersection creates less than desirable sight distance. II. Current Situation: Fifteen (15) accidents repo~ted at the Maitland Avenue/Woodbury Street intersection during the past four (4) years have occurred in the imme- diate vicinity of the intersection, resulting in three (3) personal injuries. Traffic volume on Woodbury Street consists of trips generated from its 29 homes and from the exit from Sovran Bank. Traffic volume on Maitland Avenue is approximately 2,400 vehicles per day and primarily consists of through traffic traveling between Williamson and Airport Roads~ Ce Proposed barricade, which can be implemented on a trial basis, is not expected to decrease traffic volumes, but should make the intersection safer. If trial period is considered successful, City would make application after the six (6) month period to permanently close this segment of Maitland Avenue by permanent removal of pavement. Page 3 WRH/RKB/fm Attachment: cc: Map Petition City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety Chief of Cormmunity Planning Chief of Police Fire Chief Emergency Services Coordinator City Engineer Mr. Oscar Hollar Respectfully submitted, W. Robert Herbert City Manager AEEA I"= I00' 5121 Woodbury Street, N.W. Roanoke, Virginia 24012 November 30, 1990 Robert K. Bengtson, P.E. Traffic Engineer Room 350 Municipal Bldg. 215 Church Ave., SW Roanoke, VA 24011 Dear Mr. Bengtson: As outlined in your letter of November 15th, I have now successfully secured signatures of 75% of the residences and businesses on the petition to barricade a portion of Maitland Avenue. I am attaching a copy of the aerial photograph, along with the signed petition. With the required petition now in hand, will you please proceed to bring this matter before City Council in order that approval may be granted to barricade Maitland Avenue. We do understand that it would initially be done on a trial basis. We are hopeful approval will be granted and action taken in the immediate future. Please let me know if there is anything I can do to further move this along. Sincerely, Oscar Hollar Enc. MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215Chu chAvenue. S W,Room45fi Telephone: (70])981-2541 February 27, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. ~erbert: I am attaching copy of Resolution No. 30415-22591 authorizing execution of a contract with Dewberry and Davis to provide environmental assessment services for the Roanoke River Flood Reduction Project, in the amount of $152,000.00. Resolution No. 30415-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. Sincerely, ~.~,~, Mory F. Parker, C~4C/AAE City Clerk MFP:ra E~IC . pc: Mr. Jeffrey T. Cochran, P.E., Dewberry and Davis, 5238 Valley Pointe Parkway, N. W., Suite lB, Roanoke, Virginia 24019 Mr. Joel ML Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL FOR THE CITY OF The 25th Day of February, 1991. No. 30415-22591. ROANOKE, VIRGINIA A RESOLUTION authorizing the execution of a contract with Dewberry and Davis to provide environmental assessment services for the Roanoke River Flood Reduction Project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized for and on behalf of the City to execute and attest respectively an agreement with Dewberry and Davis for the provision by such firm of environmental assessment services for the Roanoke River Flood Reduction Project as more particularly set forth in the February 25, 1991, report of the City Manager to this Council. 2. The contract authorized by this ordinance shall be in the amount of $152,000.00. 3. The form of the contract with such firm shall be approved by the City Attorney. ATTEST: City.Clerk. MARY F. PARKER C~t¥ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ChuFch Avenue, S W, Room z~56 Roanoke, V~rgtma 24011 Telephone: (703) 981.25z~1 February 27, 1991 SANDRA H. EAKIN Deputy Ctty Clerk File #60-237 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30414-22591 amending and reordaininq certain sections of the 1990-91 Capital Fund Appropriations, providing for the transfer of $152,000.00 from Roanoke River Flood Reduction Land Acquisition, to Roanoke River Flood Reduction, Phase I, Environmental, in connection with award of a contract to Dewberry and Davis to conduct environmental assessment services for the Roanoke River Flood Reduction Project. Ordinance ~qo. 30414-22591 was adopted by the Council of the City of Roanoke at a regular meeting Monday, February 25, 1991. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk he l d on MFP:ra Eric pc: Mr. Mr. Mr. Mr. Ms. Mr. W. Robert Herbert, City Manager Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Barry L. Key, Manager, Office of Management and Budget AN ORDINANCE the 1990-91 Capital emergency. WHEREAS, for IN 'l'ltii CDUNCIL OF 'l'~tii CI~"l OF ROll{OB, The 25th Day of February, 1991. No. 30414-22591. to amend and reordain certain sections of Fund Appropriations, and providing for an Government exist. the usual daily operation of the Municipal of the City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Appropriations, be, and the reordained to read as follows, same are in part: Council of the City of 1990-91 Capital Fund hereby, amended and AmDroDriations Other Infrastructure Roanoke River Flood Reduction Phase I Environmental (1) ................................ Roanoke River Flood Reduction - Land Acquisition (2) ............................. $16,455,113 152,000 1,588,424 1) Approp. from General Revenue 2) Approp. from General Revenue (008-056-9664-9003) (008-056-9619-9003) $ 152,000 (152,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke River Flood Reduction Project Environmental Site Assessments I. Background: Land Acquisition is the City of Roanoke's primary respon- sibility (financial and manpower) for the Roanoke River Flood Reduction Project. This responsibility includes producing plats, obtaining independent property valuations, making offers, preparing deeds, recording executed deeds, and acquiring the property interests, through condemnation if necessary. Federal environmental legislation and regulations impose significant potential liability upon purchaser of real pro- perty. To provide maximum protection against liability, the City must make reasonable efforts to determine if each parcel has potential environmental problems prior to purchasing. Environmental Assessments have been determined by the Corps of Engineers to be a project cost element as defined in the Local Cooperative Agreement. II. Current Situation: City staff advertised Request for Proposals for interested firms to conduct phased Environmental Assessments. Based on initial responses to the advertisement, staff interviewed the following firms deemed fully qualified, responsible, and suitable: 1. Dewberry & Davis 2. Froehling and Robertson 3. Hayes, Seay, Mattern & Mattern, Inc. 4. Mattern and Craig, Inc. 5. Olver, Inc. 6. Schnabel and Associates 7. Talbot and Associates 8. Westinghouse Environmental and Geotechnical Services, Inc. Page 2 Dewberry & Davis, after ranking of qualifications, was deter- mined (by the three (3) staff members) to be top ranked offeror on basis of professional qualifications and proposed services. Subsequent negotiations and review by the Corps of Engineers resulted in a contract and a scope of work for Phase I that was determined to be acceptable by all parties. The negotiated fee is $152~000.00 for 237 parcels of land. Additional parcels will cost $800.00 each. Observations noted by Dewberry & Davis during Phase I (record search and field visit) could result in the need for a Phase II (field testing). However, any Phase II Environmental Assessments will require the negotiation of additional contract terms and Council's approval. III. Issues: A. Legal B. Timin~ C. Cost IV. Alternatives: A. Award a contract with Dewberry & Davis for a Phase I Environmental Assessment with a lump sum fee of $152~000.00. i. Legal need for environmental assessment prior to purchase would be met. 2. Timin8 for land acquisition would be met. 3. Cost is reasonable for services provided. Do not award a contract with Dewberry & Davis for environ- mental assessment and re-advertise for a minimal environmen- tal evaluation. 1. Legal need for environmental assessment would not be met. 2. Timin~ for land acquisition would not be met. 3. Cost could be reasonable. Page 3 WRH/JAP/mm cc: C. Do not award a contract with Dewberry & Davis for Phase I Environmental Assessment and proceed with land acquisition. 1. Legal need for environmental assessments would not be met. 2. Timing for land acquisition would not be met. 3. Cost is a moot issue. V. Recommendation: Alternative "A", authorize the following: A. Award a lump sum contract with Dewberry & Davis for a Phase I Environmental Assessment for $152~000.00. B. Authorize the City Manager to execute an appropriate contract, in a form approved by the City Attorney. Authorize transfer of $152,000.00 from Roanoke River Flood Reduction - Land Acquisition, Account Number 008-056-9619-9003, to an account to be established by the Director of Finance and titled Roanoke River Flood Reduction, Phase I Environmental. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Technician C,TY OF ROANOKE, VA. February 25, 1991 FROM: SUBJECT: Honorable Mayor and Members of Joel M. Schlanger Monthly Financial Report City Council Attached is a copy of the financial report for the month of January, 1991. JMS/pac GENERAL FUND CONTINGENCY BALANCE AS OF JANUARY 31, 1991 General Ord. No. 30089 CMT CMT CMT CMT CMT CMT CMT 30244 30271 CMT CMT CMT CMT Contingency: Balance July 1, 1990 Department Emergency Med. Services Management and Budget Custodial Services Custodial Services Custodial Services Director of Human Resources City Treasurer Management and Budget Con~monwealth Attorney Animal Control Management and Budget City Manager Management and Budget City Manager Purpose Billing & Collection Srvc. Consolidation Study Expenses Excess Custodial Contract Funds Excess Custodial Contract Funds Excess Custodial Contract Funds Rent for Health Department Filing Unit Consolidation Study Expenses Secretarial Position S.P.C.A. Contract Consolidation Study Expenses Community Relations Task Force Consolidation Study Expenses Community Relations Task Force $ 426,895 22,500) 2,393) 5,000 5,000 944 3,100) 1,865) 533) 1,697) 6,800) 1,273) 5,000) 1,368) ( 5~000) 386,310 Maintenance of Fixed Assets Contingency: Balance July 1, 1990 200,000 Equipment Replacement Contingency: Ord. No. CMT 30226 30372 Balance July 1, 1990 Department Purpose Sheriff Building Maintenance Juvenile Detention Home Equipment Fire Station Alterations Security Doors $ 600,000 2,000) 3,732) 9~004) 585,264 GENERAL FUND CONTINGENCY BALANCE AS OF JANUARY 31, 1991 (continued) Supplemental Budget - Employee Uniforms: Balance July 1, 1990 $ 89,700 Supplemental Budget - Employee Cu~pensation: Balance July 1, 1990 Total Contingency Balance 139~713 $1~400~987 CITY OF ROANOKE GENERAL FUND STATEMENT OF REVENUE Seenral Property Taxes Other Local Taxes Permits, Fens, and Licenses Fines and Forfeitures Revenue From Use of Money & Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal 6overrm~nt Charges for Current Services Miscellaneous Revenue Internal Services Total Year to Da~e for the ~ Jul~ 1-Jan. 31 Jull 1-Jan. 31 Peran~ Revised 1969-90 1990-91 of ~ Esti~ate~ $17,029,932 $17,770,454 4.35% $ 48,816,705 15,554,029 17,540,423 12.77% 37,730,000 246,735 344,799 39.74% 570,218 346,526 394,199 13.76% 593,000 36.40% 46.49% 60.47% 66.48% 893,125 780,797 (12.58%) 1,596,170 48.92% 16,505,304 17,042,069 3.25% 33,633,379 50.67% 11,349,890 11,528,690 1.58% 24,422,046 47.21% 20,622 26,985 30.86% 28,000 96.38% 1,305,850 1,784,173 36.63% 3,003,046 59.41% 142,202 507,556 256.93% 505,323 100.44% 882,626 1,001,958 13.52% 1,588,800 63.06% $64,276,841 $68,722,103 6.92% $152,486,687 45.07% CITY OF ROANOKE, VIRGINIA GENERAL FUND STAYEMENY OF EXPENDITURES AND ENCUMBRANCES Jull~ 1-Jan. 31 ,lulI 1-Ja~. 31 Perc~fra~e 1969-90 19~0-91 of ~ ~eneral~overnmeat $ 4,874,517 $ 5,129,494 5.23% Judici~lAd~iniatration 1,796,779 2,056,103 14.43% Public Safety 15,539,711 16,189,567 4.18% Public Works 12,286,184 11,479,739 (6.56%) Health and Welfare 6,876,639 7,950,419 15.61% Parks, Recreation & Cultural 2,359,765 2,364,925 0.22% Cc~am~it~ Development 916,611 759,541 (17.14%) Education 34,131,721 35,779,785 4.83% Debt Service 5,968,402 7,290,793 22.16% Non-Departmental 4,625,816 292,997 (93.67%) ~otal $89,376,145 $89,293,363 { 0.09%) Unencud~e~ed RevVed ~ ~ ~ Belancu A]x~n~uL*'~rt'i~,. $ 3,484,851 $ 8,614,345 59.55% 1,344,001 3,400,104 60.47% 11,059,877 27,249,444 59.41% 7,298,496 18,778,235 61.13% 5,725,020 13,675,439 58.14% 1,573,101 3,938,026 60.05% 702,963 1,462,504 51.93% 30,476,816 66,256,601 54.00% 1,542,957 8,833,750 82.53% 4,083,049 4,376,046 6.70% ~7,291,131 $156,584,494 57.03% 4 CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES AND UNENCUMBERED APPROPRIATIONS S[~9~RY AS OF JANUARY 31, 1991 General ~overnment Education Recreation Streets ~nd Bridges Sanitation Projects Traffic Engineering & C~m~nicstion Other Infrastructure Projects Capital Improvement Reserve Total Capital Projects Fund Prior Yee~ C~z~=nL Year 5,459,444 $ 632,085 $ 6,091,529 $ 4,225,308 $ 1,866,221 $ 69,827 $ 1,796,394 9,690,126 2,054,923 11,745,049 7,690,682 4,054,367 222,302 3,832,065 660,000 660,000 627,702 32,298 1,249 31,049 5,260,373 3,097,189 8,357,562 4,932,399 3,425,163 1,816,848 1,608,315 5,182,229 993,053 6,175,282 5,394,084 781,198 682,214 98,984 1,305,076 1,305,076 1,037,446 267,630 21,718 245,912 14,555,689 1,904,424 16,460,113 924,823 15,535,290 11,826,902 3,708,388 4,145,090 (10,533,916) (6,388,826) (6,388,826) - (6,388,826) $46,258,027 $(1,852,242) $ 44,405,785 $24,832,444 $ 19,573,341 $14,641,060 $ 4,932,281 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1991 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Sale of Land Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses 1991 $ 718,367 976,527 58,592 14,664 568,705 243~168 2~580~023 536,386 852,245 199,438 124~164 1~712~233 867,790 409~861 457~929 97,231 3,225 2,747 10~000 113~203 571,132 2~333 2{333 1990 $ 641,039 854,160 61,674 27,887 568,990 112{303 2~266~053 507,665 917,296 206,669 108~569 1~740~199 525,854 401{391 124~463 118,711 2,788 2,780 124~279 248,742 5~833 5~833 Net Income $ 568~799 $ 242~909 6 WATER F~ND CONTI~[~7~D Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants Water Maintenance - Painting FC Plans and Specs FY 86 Project Design Edgewood Replacement Falling Creek Plant Rehab. Ph. I Thirlane Road Realignment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 337 347 227 742 7 344 3 391 126 239 12 103 5 794 442 341 85~300 1,247,601 126~137 $1~121~464 NOTE: Some of these projects are continued from prior years with inception to date totals. 7 CItY OF ROANOKE SEWAGE TREAT~4ENT FUND COMPARATIVE INCOME STAT~F2qT FOR ~HE 7 MONTHS ENDED JANUARY 31, 1991 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses 1991 $ 2,552,038 374,906 130,401 511,644 32,175 41,614 9~327 3~652~105 825,122 2~422,999 3~248,121 403,984 553,731 149~747) 86,354 53{601 139{955 ( 9,792) 38~967 38~967 1990 $2,304,699 590,849 180,979 840,060 25,633 61,366 8~965 4~012~551 781,772 2f337~913 3~119~685 892,866 539,937 352~929 140,400 27~942 168,342 521,271 49,219 49~219 Net Income (Loss) 48,759) $ 472~052 8 SEWAGE TREATMENT FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect Unidentified Construction Vehicular Equipment Other Equipment FY 86 Projects Design STP Land Acquisition STP - Dechlor Facility Williamson Road Storm Drain Ph. 2, Cont. Williamson Road Storm Drain Ph. 2, Cont. Roanoke Diesel Engine #7 Williamson Road Storm Drain Ph. 2, Cont. Realignment of Thirlane Road IIE IF IG Year to Date Expenditures $ 84,131 12,993 4,866 36,097 25,721 400,502 160,328 27,236 771,610 320,780 34~692 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures 1,878,956 557r638 $1r321~318 NOTE: Some of these projects are continued from prior years with inception to date totals. 9 ROANOKE REGIONAL AIRPORT CO~ISSION COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1991 Operating Revenue: 1991 1990 Landing Fees Building and Equipment Rentals Terminal and Other Property Rentals Advertising Commissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income - Airport Debt Service Accounts Miscellaneous State Promotion Grant Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Paying Agent Fees Interest Expense 88 Revenue Bond Issue Total Non-Operating Expenses $ 484,417 118,222 705,832 25,661 1,179,471 13~408 2r527~011 601,927 803t429 1~405~356 1,121,655 626~926 494f729 144,768 35,302 3,430 15~000 198r500 693,229 54,741 2,304 276~001 333~046 $ 283,588 104,361 430,635 16,079 1,082,955 24f062 1~941~680 516,623 852~007 lf368~630 573,050 545~806 27~244 131,434 17,340 148f774 176,018 58,549 3,104 182~137 243t790 Net Income (Loss) $ 360~18_~3 67,772) 10 ROANOKE REGIONAL AIRPORT COMMISSION CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect Furniture and Equipment Vehicular Equipment Other Equipment Paint Hangars Unidentified Construction Repaint R/W & T/W Markings Roof Repairs - Replacement Repairs to Hangars Rework Security Gates Airside Inspect Testing Analysis Environment Safety Assessment Runway Extension #23 New Terminal Building Terminal Related Projects General Aviation Development FAR Part 150 Noise Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 5,367 15,481 697 7,000 8,823 1,255 27,126 5,325 3,197 2,500 1,445 283,886 24,271,052 75,967 23,768 80~886 24,813,775 24r128~842 $ 684r933 NOTE: Some of these projects are continued from prior years with inception to date totals. 11 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1991 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Exp. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income 1991 $ 191,377 30,841 61,410 1,794 38,774 52~311 376~507 362,160 162,860 445,785 28,502 2~517 1,001,824 (625,317) 204{565 ( 829,882) 18,123 570,053* 588~176 1990 $ 189,362 31,033 60,885 1,570 44,308 63~936 391~094 335,419 167,721 391,647 39,762 6~196 940~745 549,651) 200~120 749~771) 26,753 3,173 29~926 Net (Loss) 241,706) 719,845) *Significant increase due to insurance proceeds for fire damage 12 CIVIC CENTER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Trade Center Fire Alarm System Asbestos Abatement Auditorium Auditorium Fire Damage Auditorium Interior Renovation Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Yea~ to Date Expenditures $ 32,378 50,000 29,541 75,789 530,035 43~605 761,348 78,063 $683,285 NOTE: Some of these projects are continued from prior years with inception of to date totals. 13 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STA'£F~NT FOR THE 7 MONTHS ENDED JANUARY 31, 1991 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Total Non-Operating Income Net Income 1991 $4~437r393 4r437~393 2,536,250 1~138~905 3~675~155 762,238 298~558 463,680 74~194 74~194 $ 537~874 1990 $3~966~056 3~966~056 2,368,198 1~205~022 3~573~220 392,836 401~370 ( 8,534) 86~613 86~613 $ 78~079 14 INTERNAL SERVICE FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect MS - Furniture and Equipment CIS - Other Equipment CIS - Automated Library Equipment MC - Other Equipment MVM - Other Equipment ULS - Vehicular Equipment ULS - Other Equipment Year to Date Expenditures 94,013 13,552 752,262 14,779 10,271 105,202 69~121 Total $1~059r200 15 CITY OF ROANOKE, DIRGINIA CITY TBEABURER'S OFFICE GENERAL STATEMENT DF ACCOUNTABILITY FOR THE MONTH OF dANUARY 31, 1991 ID THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, UIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED JANUARY 31, 1991. FUND BALANCE AT RECEIPTS BEC. 31, 1990 GENERAL ($3,389,D07.66( 611,O17,936.33 WATER $8,086,771.86 $394,990.04 SEWAGE $1,597,906.09 S883,767.31 AIRPORT $3,AB§,SBO.48 681~,475.55 CIVIC CENTER $545,830.8O $84,095.90 IaTEnNAL S£RVICE S~,90B,605.BB $65B,3~7.43 CAP;TAL $1B,068,711.35 $30B,864.34 9EBT SERVICE $88,459.78 $1,605,B74.56 FIFTH DIST COaSORTIUN $18,986.85 6~4,879.56 GRANT PROGRANS ($749,Zel.ae) $732,737.55 WELFARE s1,879.45 $0.00 PAYROLL ($B,BBO,799.84) $9,817,486.48 ~ETIREMENT ($110,984.75) $598,000.00 DISBURSENENTS $13,716,000.95 $584 837.99 $834 085.47 $874 49488 6719 531.48 $466 568.90 $631 667.30 $803 306.88 688,641.~7 $1,378,398.65 S0,00 610,589,005.39 $438,484.90 BALANCE AT BALANCE AT dAN. 31, 1991 JAN. 31, 1990 ($4,881,373.83) $11,538,108.89 61,9§7,433.31 $8,575,430.4? $1,587,587.87 $8,811,483.38 $3,963,56181 S8,873,035.36 ~6150,805.38) 6895,980.43 S8,093,359.9! $8,468,4?9.84 $17,734,908.89 617,117,107.05 $1,485,038.07 S87,?36.84 $39,16~.14 679,394.06 (Sl,394,786.98) (6648,418.31) 61,873.45 (6366,336.38) ($17,349.65) 60.00 TOTAL $BB,859,857.10 137,633,365.~4 689,606,391.34 S80,086,831.40 $88,496,685.18 CERTIFICATE I ~EREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT DF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, U1RGINIA, FOR THE FUNOB DF THE UARIOOS ACOOUNTB THEREOF FOR THE MONTH ENOING JANUARY 31, 1991 THAT SAiD FOREGOING: CERTIFICATES CASH OF DEPOSITS UNZTED STATES SECURITIES TOTALS CABH IN HAND S867,68858 $867,68853 CASH IN DANK ($881,451.18) {$881,451 18) INVESTMENTS ACQUIREO FROM CONPETITIUE PROPOSALS: COREAST SAUINGS BANK 67,000,000.00 $7,000,000 O0 OOMINION BANK $4,500,000.00 S5,000,000.00 $9,§00,000 O0 51GNET BAN~ $3,000,000.00 $8,000,000 O0 TOTAL5 6586,231.40 S14,500,000.00 S5,000,000.00 $80,086,831 40 ' ROANOKE CITY TREASUUER ~ 16 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE ? MONTHS ENDED 3ANUARY 31, 1991 City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1991 $ 2,935,747 2,697,346 28,326 97{610 5,759,029 1990 $ 3,084,333 2,566,162 417,641 154,504 $ 6,222~640 EXPENSES Pension Palrments Fees for Professional Services Active Service Death Benefit Expense from Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 3,020,726 196,541 41,436 90,586 128~224 3,477~513 $ 2,281,516 $ 2,800,538 279,205 8,023 115,364 141,899 3~345,029 $ 2r877~611 17 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JANUARY 31, 1991 ASSETS Cash Investments: (market value - 1991 $116,863,281 1990 $104,547,635) Due from Other Funds Total Assets 1991 1990 $( 56,543)(1) $ 62 107,191,216 98,686,623 205 (1) $ 107~134r878 $98~686r685 LIABILITIES AND FUND BALANCE Due to Other Funds Total Liabilities $ 429~642 (1) $ 429~642 Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 104,423,720 2~281~516 106~705,236 $ 107~134,878 $95,809,074 2~877~611 98~686~685 $98~686~685 (1) Balance reflects the consolidation of the Pension Plan accounting into the general ledger accounting system on July 1, 1990. 18 MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2!SChurchAvenue. S W,Room456 Telephone: (703) 981~2541 February 27, 1991 SANDRA H. EAKIN Deputy C~y Clerk File #60-184 Mr. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30416-22591 amending and reordaining certain sections of the 1990-91 General and Internal Service Funds Appropriations, pro¥iding for adjustments in salary budgets with regard to fiscal year 1990-1991 second quarter per- sonnel lapse. Ordinance No. 30416-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. Sincerely, ~f~ ~Ia ry F. Pa rko r, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Mr. · . Robert Herbert, City Manager Barry L. Key, ~anager, Office of Management and Budget IN THE COUNCIL IN THE CITY OF ROANOKE, VIRGINIA reordain The 25th Day of February, 1991. No. 30416-22591. AN ORDINANCE to amend and the 199~-91 General and Internal Service Funds providing for an emergency. WHEREAS, Government of the exist. THEREFORE, Roanoke that certain certain sections of Appropriations, and for the usual dally operation of the Mun cipal City of Roanoke, an emergency is declared to Service Funds Appropriations, be, and reordained to read as follows, BE IT ORDAINED by the Council of the City of sections of the 199g-91 General and Internal and the same are hereby, amended in part: GENERAL FUND APPROPRIATIONS CITY CLERK (1) ................................... CITY MANAGER (2) ................................. MANAGEMENT & BUDGET (3) .......................... PERSONNEL LAPSE { 4) .............................. CITY ATTORNEY (5) ................................ BILLINGS & COLLECTIONS (6) ....................... MUNICIPAL AUDITING (7) ............................ REGISTRAR (8) .................................... TREASURER (9) .................................... COMMISSIONER OF REVENUE (1~) ...................... 272 ~78 482 126 399 421 -272383 5~7 274 872476 419696 154,944 674,168 738,981 SHERIFF (11) ...................................... 1,33~.199 JAIL (12) ......................................... 3,825,798 COMMONWEALTH'S ATTORNEY (13) ...................... CLERK OF CIRCUIT COURT (14) ....................... GENERAL SERVICES (15) ............................. DIRECTOR, ADMINISTRATION AND PUBLIC SAFETY (16)... RISK MANAGEMENT (17) .............................. POLICE-INVESTIGATION (18) ......................... POLICE-PATROL i19) ................................ POLICE-SERVICES {2~) .............................. 675,745 852,g33 248,492 111,~7~ 364,284 2,486,896 6,128,882 1,385,8~3 POLICE-TRAINING (21) ............................. FIRE-ADMINISTRATION (22) ......................... FIRE-OPERATIONS (23) ............................. FIRE-TRAINING (24) ............................... EMERGENCY SERVICES (25) .......................... GROUNDS MAINTENANCE (26) ......................... PARKS AND RECREATION (27) ........................ DIRECTOR OF PUBLIC WORKS (28) .................... BUILDING INSPECTIONS (29J ........................ STREET MAINTENANCE (3~) .......................... COMMUNICATIONS (31) .............................. CUSTODIAL SERVICES (32) .......................... ENGINEERING (33) ................................. ~UILDING MAINTENANCE (34) ........................ COMMUNITY PLANNING (35) .......................... OUTREACH DETENTION (36) .......................... SOCIAL SERVICES - ADMINISTRATION (37} ............ SOCIAL SERVICES INCOME MAINTENANCE (38) ........ SOCIAL SERVICES - SERVICES (39) .................. SOCIAL SERVICES - EMPLOYMENT SERVICES (40) LIBRARIES (41) ................................... DIRECTOR OF HUMAN RESOURCES (42) ................. $ 196 956 266 651 8,632 4i~ 129 ~28 219 237 2,96~ 566 1,257,73~ 11~,673 682,757 2,366,8~9 1,496,589 868,8~9 1.21~.416 2 082,538 354 479 15~ 155 391 863 3 639 525 6 ~51 232 564 1~3 I 869 373 159,4~2 REVENUE COMMONWEALTH'S ATTORNEY (43) ..................... SHERIFF (44) ..................................... COMMISSIONER OF REVENUE (45) ..................... TREASURER (46) ................................... JAIL 147) ........................................ PA ADMIN. & STAFF DEVELOPMENT (48) ............... EMPLOYMENT SERVICES (49) ......................... $ 518,3~7 1,~88,413 211,442 257,723 3,6~2,266 3,845,769 375,718 INTERNAL SERVICE FUND APPROPRIATIONS MANAGEMENT SERVICES (5~) ......................... PERSONNEL LAPSE (51) ............................. CITY INFORMATION SYSTEMS (52) .................... MATERIALS CONTROL (53) ........................... MOTOR VEHICLE MAINTENANCE (54} ................... UTILITY LINE SERVICE (55) ........................ CONTINGENCY (56) ................................. $ 5~5 364 2,889 491 161 417 1,9~4 955 2.821 41~ 95,~29 1) REGULAR EMPLOYEE SALARIES 2) REGULAR EMPLOYEE SALARIES (~1-0~1-112~-1~2) $ -242 (~1-g~2-1211-10~2) 1,758 3) REGULAR EMPLOYEE SALARIES 4) PERSONNEL LAPSE 5) REGULAR EMPLOYEE SALARIES 6) REGULAR EMPLOYEE SALARIES 7) REGULAR EMPLOYEE SALARIES 8) REGULAR EMPLOYEE SALARIES 9) REGULAR EMPLOYEE SALARIES 18) REGULAR EMPLOYEE SALARIES 11) REGULAR EMPLOYEE SALARIES 12) REGULAR EMPLOYEE SALARIES 13) REGULAR EMPLOYEE SALARIES 14) REGULAR EMPLOYEE SALARIES 15) REGULAR EMPLOYEE SALARIES 16) REGULAR EMPLOYEE SALARIES 17) REGULAR EMPLOYEE SALARIES 18) REGULAR EMPLOYEE SALARIES 19) REGULAR EMPLOYEE SALARIES 2~) REGULAR EMPLOYEE SALARIES 21) REGULAR EMPLOYEE SALARIES 22) REGULAR EMPLOYEE SALARIES 23) REGULAR EMPLOYEE SALARIES 24) REGULAR EMPLOYEE SALARIES 25) REGULAR EMPLOYEE SALARIES 26) REGULAR EMPLOYEE SALARIES 27) REGULAR EMPLOYEE SALARIES 28) REGULAR EMPLOYEE SALARIES 29) REGULAR EMPLOYEE SALARIES $ -2,7~ 118,233 -5,154 -6,246 -9,7~7 229 -2,455 -3,121 529 -8,964 982 535 -98 735 1,258 -12,6~2 1~,549 -14,316 -6,55~ 355 -1~,299 3 -7,583 -5,86~ -5,81~ 54 -11,281 3~) REGULAR EMPLOYEE SALARIES 31) REGULAR EMPLOYEE SALARIES 32) REGULAR EMPLOYEE SALARIES 33) REGULAR EMPLOYEE SALARIES 34) REGULAR EMPLOYEE SALARIES 35) REGULAR EMPLOYEE SALARIES REGULAR EMPLOYEE SALARIES 37) REGULAR EMPLOYEE SALARIES 381 REGULAR EMPLOYEE SALARIES 39) REGULAR EMPLOYEE SALARIES REGULAR EMPLOYEE SALARIES 41) REGULAR EMPLOYEE SALARIES 42) REGULAR EMPLOYEE SALARIES 43 44 45 46 47 48 49 5~ 51) 52) 53) 54) 55) COMMONWEALTH'S ATTY SHERIFF COMM. OF REVENUE TREASURER JAIL PA ADMIN & STAFF DEV EMPLOYMENT SERVICES REGULAR EMPLOYEE SALARIES PERSONNEL LAPSE REGULAR EMPLOYEE SALARIES REGULAR EMPLOYEE SALARIES REGULAR EMPLOYEE SALARIES REGULAR EMPLOYEE SALARIES CONTINGENCY (0~1-052-411~-1002) $-12,5~6 {001-~52-413~-10~2) -8,864 ~1-~52-422~-1~2) -5,425 ~01-~52-431~-1~2) 79 ~1-~52-433~-1~2) -2,822 ~1-~52-811~-1~2) 2,228 ~1-~54-333~-1~2) 325 ~1-~54-5311-1~2) 791 0~1-~54-5313-1~2) -16,587 ~1-~54-5314-1~2) -16,978 ~1-~54-5316-1~2) -5,735 ~1-~54-731~-1~2) 1,351 ~1-~54-127~-1~2) -827 ~1-~2~-1234-~61~) 983 ~1-~2~-1234-~611) 529 ~1-62~-1234-9612) -1,561 991-929-1234-9613) -1,228 ~1-~29-1234-9651) -8,964 '~1-~2~-1234-~676) -26,852 ~01-~2~-1234-~681) -5,735 ~6-~2-1617-1~2) 357 (~6-~2-9411-1~9~) 29,112 (i~6-151-1611-1~i2) -1~,973 (006-050-1613-10~2) -2,952 (~6-~52-2641-1~02) -5,3~4 (006-056-2625-1~2) -26,922 (~6-~2-9411-2199) 16,682 BE IT FURTHER ORDAINED that, Ordinance shall be in effect from its an emergency existing, passage. ATTEST: this City Clerk. ,DEF~ARTM[NT OF [=[NANCE . CiTY OF ROANOKE, VA. ~. February 25, 1991 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Personnel Lapse requested Office. The attached budget ordinance adjusts salary budgets as by the accompanying report from the City Manager's ~rector of Fin~ JMS/kp Attachments Interdepartmental Communication Office of Management and Budget Date: To: From: Subject: February 14, 1991 Joel M. Schlanger, Director of Financef~_~ Earl B. Reynolds,~.~Assistant City F~ W. Robert Herber~,A3ct~ty Manager Personnel Lapse Report for Second Quarter of Fiscal Year 1990-91 thru The following figures represent the status of personnel lapse following the second quarter of Fiscal Year 1990-91: GENERAL FUND: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Reduction First Quarter Revenue Adjustment Net First Quarter Reduction ($597,453) $284,534 (77,797) 206,837 Personnel Lapse Balance Remaining after First Quarter ($390,616} Recommended Second Quarter Personnel Lapse Reduction Recommended Second Quarter Revenue Adjustment Net Second Quarter Reduction 161,061 {42.828) 118,233__ Personnel Lapse Balance Remaining after Second Quarter {$272,383} Note: $139,713 still remains in the Supplemental Budget - Employee Compensation account 001-002-9410-2207. This can be used after the third quarter to reduce or eliminate the amount of lapse remaining. INTERNAL SERVICE FUND: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Reduction ($100,000) 70,888 Personnel Lapse Balance Remaining after First Quarter ($ 29,112) Recommended Second Quarter Personnel Lapse Reduction Personnel Lapse Balance Remaining after Second Quarter 45,794 $ 16,682 Note: The positive personnel lapse balance of $16,682 should be transferred to the Internal Service Fund - Contingency Reserve account 006-002-9411-2199. A spreadsheet which details departmental personnel lapse transactions is attached. Attachment cc: Diane S. Akers, Budget/Management Analyst Kerry T. Burri, Budget/Management Analyst Barry L. Key, Manager, Management and Budget Tamasin Roop, Budget/Management Analyst MARY F. PARKER City CJerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2 t S Church Avenue S w , Room 456 Roanoke, V~rgm~a 24011 Telephone: (703) 981-2541 February 27, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #2 Mr. W. Robert Herbert City qanaqer Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30418-22591 authorizing acquisition of a certain approximate 760 square foot area of real property bearing Official Tax Number 1112822, for street preser- vation, construction, and maintenance purposes located at the intersection of Campbell Avenue and Patterson Avenue, S. W.; authorizing you to take appropriate action for purchase of said property; and authorizing the City's acquisition of said property by condemnation, under certain circumstances. Ordinance No. 30418-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc o pc: Mr. Craig J. Putziger, P. O. Box 2874, Roanoke, 24004 Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Sr. Richard V. Hamilton, Real Estate Agent Hr. Barry L. Key, Manager, Office of Management and Virginia Budget IN THE COUNCIL OF THE CITY OF ROANOKE The 25th Day of February, 1991. No. 30418-22591. AN ORDINANCE authorizing the acquisition of a certain approximate 760 square foot area of real property bearing official tax number 1112822, for street preservation, construction, and maintenance pur- poses located at the intersection of Campbell Avenue and Patterson Avenue, $.W.; authorizing the City Manager to take appropriate action for purchase of this property; authorizing the City's acquisition of this property by condemnation, under certain circurastances; and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the preservation, construction and maintenance of a por- tion of Campbell Avenue located at the intersection of Campbell Avenue and Patterson Avenue, the City wants and needs fee simple title, with appurtenant rights, to a certain approximate 760 square foot triangu- lar portion of official tax number 1112822, located immediately west of the intersection of Campbell Avenue and Patterson Avenue, S. W. and measuring 76' by 76.4' by 20.1', as more particularly set forth in the report of this Council dated February 25, 1991, a copy of which is on file in the Office of the City Clerk, and is incorporated by reference as a part of this ordinance. The proper City officials are authorized to acquire this land for the City for the amount of the final appraised value, the amount negotiated by the City administration and he landowner, or the amount of any condemnation award. 2. A public necessity and use exists for the acquisition of said property being the preservation, construction, and maintenance of a portion of Campbell Avenue and immediate acquisition by purchase or condemnation is necessary and expedient. 3. The City Manager is authorized to contract with said land- owners on behalf of the City for purchase of such property for an amount deemed appropriate. Upon acceptance of any offer and upon delivery to the City of a deed, approved as to form by the City Attorney, the Mayor and City Clerk are authorized to execute and attest, respectively, any necessary documentation and the Director of Finance is directed to pay the agreed upon amount to the owner(s) of the interest conveyed, certified by the City Attorney to be entitled to the same. 4. Should the City be unable to agree with the owner(s) of the real estate to be acquired as to the compensation to be paid or other terms of purchase or settlement, or should the owner be a person under disability lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney, as well as the City Manager, Mayor, DireCtor of Finance and other appropriate City officials shall be authorized and directed to take any and all action necessary in connection with condemnation or legal proceedings to acquire for the City the appropriate real estate under Article 7, Section 33.1-89, et seq, of Chapter 1 of Title 33.1, of the Code of Virginia (1950), as amended, and Chapter 1.1, Section 25-46.1, ~t ~eq, of Title 25 of the Code of Virginia (1950), as amended, including, without limitation, issuance, execution, and recordation of an appropriate certificate and accompanying documentation pursuant to §33.1-119, et seq, Code of Virginia (1950), as amended, vesting title to the subject property immediately in the City, and the Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and pay into Court the appropriate sums in connection with such proceedings. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room456 Roanoke, V~r§m~a 24011 Telephone: (703)981-2541 February 27, 1991 SANDRA H. EAKIN Deputy Ctty Clerk File #60-2 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance Mo. 30417-22591 amending and reordaining certain sections of the 1990-91 Capital Fund Appropriations, providing for the transfer of $2,000.00 from Capital Improvement Reserve, Public Improvement Bonds - Series 1988, Streets and Bridges to Campbell/Patterson Land Acquisition, in connection with acquisition of a parcel of land located at Campbell Avenue and Patterson Avenue, S. W., being a portion of Official Tax No. 1112822. Ordinance ~o. 30417-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 25, 1991. Sincerely, ~ Mary F. Parker, C~4C/AAE City Clerk ~FP:ra E~C . pc: Mr. W. Robert Herbert, City ~anager Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffine, City Engineer Mr. Richard V. Hamilton, Real Estate Agent ~r. Barry L. Key, .qanager, Office of Management and Budget IN THE COUNCIL OF 'r~ CITY OF ROANOKE, VIRGINIA The 25th Day of February, 1991. No. 30417-22591. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ApPropriations General Government Campbell/Patterson Land Acquisition (1) ............ Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ......... $ 5,461,444 2,000 (6,076,841) 1,312,049 1) Appropriations from Bonds 2) Streets and Bridges (008-052-9663-9001) $ 2,000 (008-052-9603-9181) ( 2,000) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Purchase of Land at Campbell Avenue and Patterson Avenue, S. W. The attached staff report was considered by the Water Resources Con~nittee at its meeting on February 19, 1991. The Con~nittee recommends that Council authorize the transfer of $2,000.00 from Account No. 008-052-9603-9181 to an account to be established by the Director of Finance entitled Campbell/Patterson Land Acquisition to fund property acquisition and authorize the use of condemnation should negotiations for the purchase not be successful, in accordance with conditions stated in the attached report. Respectfully submitted, Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Project Manager Craig J. Putziger Real Estate Agent INTERDEPARTMENTAL CON~UNICATION DATE: TO: FROM: RE: February 19, 1991 mbe~s., Water Re~o~ur~mittee Mr. Kiser thru Mr?t~i~be~t Purchase of Land at Campbell Avenue and Patteraon Avenue, S.W. I. Back~round: mo Property at 712 Patterson Avenue, S.W. was remodeled to pro- vide office rental space. During the work, the property owner requested the City to replace the existing brick sidewalk on the Campbell Avenue side of the property with concrete curb and gutter and sidewalk to protect an old concrete retaining wall located on Campbell Avenue side of the easterly portion of the property. B. Building on property was later leased by City of Roanoke for use by Health Department. Upon investigation and survey it was discovered that the wall projects some one foot six inches (1'6") into the Campbell Avenue right-of-way at its easternmost terminus. Wall was determined to be City property after legal research. The City then prepared three (3) alternative plans for restoring/removing the wall. II. Current Situation: Solution chosen as most cost effective consists of replace- ment of the end of the wall, located on a portion of Lot 51, Taylor Map, Official Tax No. 1112822, with a smaller wall running between Campbell and Patterson Avenues, filling the area between the streets, and landscaping the newly created park-like area. Independent appraiser was hired and the property owner informed of what is being contemplated. Owner was apprised of the value of the small parcel established by the appraiser ($900.00 to $950.00) and has indicated he would refuse that amount for the lot. Page 2 III. Issues: A. Liability B. Acquisition C. Cost D. Funding IV. Alternatives: Committee recommend to City Council that it authorize the City Manager to officially offer the property owner the appraised value ($950.00) for the property, the current assessed value of this portion of Official Tax No. 1112822 is $911.00, and further authorize the City Attorney to institute condemnation proceedings to acquire the property should the property owner refuse to accept the offer. Liability would be mitigated since the wall belongs to the City and once the property ~s acquired, it would be removed, area stabilized with new wall and filled. 2. Acquisition would be accomplished in an expeditious manner. Cost would be minimized at the estimated amount of $2~000.00, including acquisition of the property, appraisal, independent engineering analysis, survey, and title search. Funding would be required due to the potential liability in not moving forward. Funds are available in account 008-052-9603-9181, Public Improvement Bonds - Series 1988 - Streets and Bridges. These funds are earmarked to continue the Neighborhood Curb, Gutter and Sidewalk Program but, due to the emergency nature of this problem, could be used here. Committee recommend to City Council that it not authorize the City Manager to purchase the property and inform the property owner that the wall is his and that he must repair or remove the wall before damage is done to Campbell Avenue due to failure. Liability may still fall on the City since legal research indicates the wall to be City property and the owner is aware of that opinion. 2. Acquisition would not be an issue. Page 3 3. Cost would not be an issue. 4. Funding would still be needed to defend this position against the property owner. Co Committee recommend to City Council that it not authorize the City Manager to purchase the property and insist that the City solve the problem of the wall without permanently encroaching on adjoining private property. Liability would be adequately addressed except that the property owner's building utilizes the wall for some bearing purpose in the building. 2. Acquisition of temporary construction easement would be necessary. Cost would not be minimized since the two alternatives studied will cost more than the method discussed in Alternative "A". 4. Funding would still need to be made available in a larger amount than contemplated in Alternative A. Recommendation: Committee recommend to City Council that it authorize the transfer of ~2,000.00 from account number 008-052-9603-9181 to an account to be established by the Director of Finance entitled Campbell/Patterson Land Acquisition to fund property acquisition and authorize the use of condemnation should negotiations for the purchase not be successful, in accordance with Alternative "A". WRH/CMH/mm cc: City Attorney Director of Finance Director of Public Works City Engineer Project Manager Craig J. Putziger, P.O. Box 2874, Roanoke, Virginia 24001 MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W , Ruorf~ 4S6 Roanoke. V~rg~nla 24011 Telephone: (703) 981-2541 February 27, 1991 SANDRA H. [AKIN Deputy C~ty Clerk File #169-142 Mr. Edward C. Dunbar, Chairman Roanoke Valley Chapter American Red Cross 352 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Dunbar: I am enclosing four copies of Ordinance So. 30411-22591 granting to the American Red Cross, Roanoke Valley Chapter, a revocable permit to mount certain flags on street lighting poles in the Central Business District of the City, upon certain terms and conditions. Ordinance No. 30411-22591 was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 19, 1991, also adopted by the Council on second reading on Monday, February 25, 1991, and shall be in full force and effect at such time as a copy, auly signed, sealed, attested and acknowledged by an appropriate official on behalf of the Roanoke Valley Chapter of the American Red Cross has been filed in the Office of tae City Clerk. Please sign and return three copies of Ordinance No. 30411-22591 to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011. Sincerely, //?J~t,~j' Mary F. Parker, CMC/AAE City Clerk MEP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. William ~. Mullins, Jr., ~anager, Signals and Alarms Mr. George C. Snead, Jr., Director of Administration Public Safety Ms. Lauren G. Eib, Risk Management Officer Ms. Sandra H. Eakin, Deputy City Clerk and IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th Day of February, 1991. No. 30411-22591. VIRGINIA, AN ORDINANCE granting to the American Red Cross, Roanoke Valley Chapter, a revocable permit to mount certain flags on street light- ing poles in the Central Business District of the City, upon certain terms and conditions. WHEREAS, the American Red Cross, Roanoke Valley Chapter (Permittee), has requested that Council authorize the Permittee to mount American Red Cross flags on certain street lighting poles in the Central Business District of the City, Permittee's request being more particularly set forth in the letter of Edward C. Dunbar, Chapter Chairman, dated January 21, 1991; and WHEREAS, Council is desirous of granting the request of the Permittee pursuant to certain terms and conditions; THEREFORE, BE IT ORDAINED by the Council of:the City of Roanoke as follows: 1. Permission is hereby granted the Permittee to mount certain flags on street lighting poles in the Central Business District of the City, the Permittee's request being more particularly described in the letter dated January 21, 1991, from Edward C. Dunbar, Chapter Chairman, Roanoke Valley Chapter, American Red Cross, a copy of which is on file in the Office of the City Clerk. 2. The permit granted by this ordinance shall be revocable at the pleasure of the City of Roanoke. 3. Any and all costs in connection with the granting of this permit shall be borne by the Permittee. 4. The Permittee shall and, by-execution of this ordinance, does agree to indemnify and save harmless the City, its officers, agents and employees from any and all claims, legal actions, and judgments advanced against the City and for expenses the City may incur in this regard, arising out of the Permittee's intentional acts or negligent acts or omissions with respect to the rights or privileges granted hereby. 5. Permittee shall give notice to the City's Director of Public Works prior to entry onto City property or City facilities for installation or mounting of the flags. 6. The permit granted by this ordinance shall expire, by its own terms, without notice, at midnight on March 31, 1991. 7. This ordinance shall be in full force and effect at such time after its effective date as a copy, duly signed, sealed, attested and acknowledged by an appropriate official on behalf of the Roanoke Valley Chapter of the American Red Cross, has been filed in the Office of the City Clerk. ATTEST: ACCEPTED AND EXECUTED by 1991. ATTEST: City Clerk. the undersigned this day of ROANOKE VALLEY CHAPTER, AMERICAN RED CROSS By. Title - 2 - Roanoke, Virginia February 19, 1991 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Council Members: SUBJECT: American Red Cross - Permit Agreement I. Backsround: During March 1990, City Council granted permission to the Roanoke Valley Chapter, American Red Cross, to hang flags from street lighting poles in the central business district. This was in recognition of Red Cross Month to raise local awareness of the volunteers who help their community through service in this organization. II. Current Situation: By letter dated January 21, 1991, Mr. Edward C. Dunbar, Chairman of the Roanoke Valley Chapter of the American Red Cross, has again requested permission to fly the 3 foot by 5 foot American Red Cross flags from street light poles in the central business district. III. Issues: A. Authority for Approval. B. Permit Requirements. IV. Alternatives: City Council grant a revokable permit to the Roanoke Valley Chapter, American Red Cross to hang flags from street lighting poles in the central business district. Authority for approval or denial is solely City Council's. Permit requirements are basically the same as in the past. The Roanoke Valley Chapter, American Red Cross, has agreed to obtain public liability insurance as reconnnended by the City Attorney. The City will be named as an additional insured on the policy. Mayor Taylor and Council Members Page 2 City Council deny the request of the Roanoke Valley Chapter, American Red Cross. Authority for approval or denial is solely City Council's. 2. Permit requirements would not be an issue. V. Recommendation: It is recommended that City Council adopt the appropriate measure, as prepared by the City Attorney, granting a revokable permit to the American Red Cross to display flags in the central business district from March 14, 1991, thru March 31, 1991. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:WMMjr:pr Attachment pc: Mr. Edward C. Dunbar, Chairman, Roanoke Valley Chapter, A~nerican Red Cross, 352 Church Avenue, SW, Roanoke, VA 24016 Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Director of Administration & Public Safety Mr. William M. Mullins, Jr., Manager, Signals & Alarms Ms. Lauren G. Eib, Risk Management Officer American Red Cr Roanoke Valley Chapter Blood Services, Appalachian Region 352 Church Avenue, S.W. Roanoke, Virginia 24016 (7{}3) 985-3535 JAN 2 $ 91 January 21, 1991 Dear Bob, We are now preparing for our annual March Month activities at the Roanoke Valley Chapter. As you know, March is declared American Red Cross Month by the President of the United States, and we try to raise local awareness of our volunteer services by holding special events. With Council's permission, we'd like to fly the Red Cross flags in downtown's business district in the latter half of March. We do this in honor of the thousands of hours of pubhc service performed each year by our local volunteers. We have coordinated the dates with the organizers of the Metro Tournament, and there is no schedule conllict with their flags. Our Red Cross flags measure three-by-five feet, and are hung on wooden staffs which we mount in lightposts along the downtown streets. We would appreciate the City Council's consent for us to display these flags from March 14th through March 31st. The streets we have used in the past include Campbell Avenue, Church Street, Jefferson Street and the Market Square. All costs and labor in this project will be the responsibility of the Roanoke Valley Chapter, including an insurance provision to cover any potential damages and liabilities. Thank you for your consideration in this matter. I look forward to your response. Sincerely, Edward C. Dunbar Chairman, Roanoke Valley Chapter cc: Mayor Noel Taylor Mr. w. Robert Herbert City Manager City of Roanoke 215 Church Avenue, S.W. Roanoke, Virginia 24011 Partner In Fund Raising MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S w, Room 456 Roanoke, Virgima 24011 Telephone: (703)981 2541 February 27, 1991 SANDRA H. EAKIN Deputy Cizy Clerk File #291 Mr. W. Robert Herbert City ~anager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance ~o. 30412-22591 approving the transfer of a certain franchise for a fiber optic telecom- munication system from Roanoke & Botetourt Telephone Company to R & B Network, Inc., upon certain terms and conditions. Ordinance No. 30412-22591 was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 19, 1991, also adopted by the Council on second reading on Monday, February 25, 1991, and will take effect ten days followinq the date of its second reading. Sincerely, ~ ~ary F. Parker, C~C/AAE City Clerk MFP:ra Eno o pc: Mr. R. Neal Keesee, Jr., Attorney, P. O. Box 720, Roanoke, Virginia 24004-0720 ~r. John P. Grove, Attorney for Roanoke & Botetourt Telephone Company, P. 0. Box 720, Roanoke, Virginia 24004-0720 ~r. Thomas L. Orr, Roanoke & Botetourt Telephone Company, P. 0. Box 174, Daleville, Virginia 24083 ~r. Wilburn C. Dibling, Jr., City Attorney Mr. Mark A. Williams, Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 25th Day of February, 1991. No. 30412-22591. AN ORDINANCE approving the transfer of a certain franchise for fiber optic telecommunication system from Roanoke & Botetourt Telephone Company to R & B Network, Inc. upon certain terms and conditions. a BE IT ORDAINED by the Council of the City of Roanoke that the request by Roanoke & Botetourt Telephone Company to transfer to R & B Network, Inc. the franchise for a fiber optic telecommunication system granted by Ordinance No. 30250-10190, dated October 1, 1990, including the assumption by R & B Network, Inc. of all obligations, responsibilities and liabilities under such franchise as more par- ticularly set forth in the report of the City Manager to this Council dated February 19, 1991, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and attest respectively, in form approved by the City Attorney, appropriate documentation evi- dencing such approval provided, however, that Roanoke & Botetourt Telephone Company, the original franchisee, shall not be released from the performance of any duty franchise. required by the ordinance granting said ATTEST: City Clerk. February 19, 1991 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Members of City Council: Subject: Request to Transfer Franchise - Roanoke and Botetourt Telephone Company Ordinance No. 30250-10190 was adopted by Roanoke City Council on first reading at its meeting on Monday, September 24, 1990, and, again, on second reading at its meeting on Monday, October 1, 1990. Said ordinance granted Roanoke and Botetourt Telephone Company the right, for the term and upon the conditions stated in the above-referenced ordinance, to use certain streets, alleys and public ways of the City to erect, construct, operate and maintain a fiber optic telecommunications system in the City of Roanoke. Section 10 of said ordinance entitled, Approval of Transfer, provides, in part, that no sale, assignment or lease by the grantee of the franchise or of the privileges granted thereunder shall be permitted or effective without prior approval by the Council of the City. The City has been put on notice that Roanoke and Botetourt Telephone Company is in the process of transferring all of its fiber optic assets in accordance with an Order of the State Corporation Commission of Virginia to a subsidiary corporation, R & B Network, Inc. (see attached letter). R & B Network, Inc., has agreed to assume all of the obliga- tions and responsibilities under the franchise, and to comply with all of the ordinance requirements. Therefore, I recommend that Roanoke City Council approve the request in the attached letter by adopting the appropriate measure prepared by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager WRH/ga cc: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Mark A. Williams, Assistant City Attorney R. Neal Keesee, Jr., Esquire, Woods, Rogers, and Hazelgrove WOODS. ROOERS & 105 FRANKLIN ROAD, S.W. P.O. ~OX (703) 982-4227 January 29, 1991 Mr. W. Robert Herbert City Manager City of Roanoke 215 Church Street, SW Roanoke, VA 24011 Re: Roanoke & Botetourt Telephone Company-- City of Roanoke Franchise (Ordinance No. 30250-10190 Dear Mr. Herbert: We represent Roanoke & Botetourt Telephone Company ("R & B"). On October 1, 1990, the City Council granted to R & B a franchise to construct and operate a fiber optic telecommunications system within the City. R & B is in the process of transferring all of its fiber optic assets in accordance with an Order of the State Corporation Commission of Virginia to a subsidiary corporation, R & B Network, Inc. ("Network"). I enclose a copy of this Order and a certificate of good standing for your review. The SCC order requires Network to file a report of action taken by March 1, 1991. Section 10 of the Ordinance allows R & B to assign the franchise and its related privileges and obligations after notice to the City Manager and approval by City Council. I have talked to Mark Williams and he is working with us on the procedural aspects. Please review this matter with Mark at your convenience. We would like to get this matter concluded by mid-February. Thanks for your assistance in this matter. Very truly yours, WOODS, ROGERS & HAZLEGROVE R. Neal Keesee, Jr. RNKJr/pht Enclosure cc/enc: CC: Wilburn C. Dibbling, Esquire Mark A. Williams, Esquire Mr. J. Allen Layman M%38186 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Vlrgm$a 24011 Telephone: (703)981-2541 February 26, 1991 SANDRA H. EAKIN Deputy C~y Cterk File #15-280 Mr. Robert B. Bird Municipal Auditor Roanoke, Virginia Dear ~r. Bird: I am attaching copy of Resolution No. 30423-22591 appointing you as ~unicipal Auditor for the City of Roanoke effective February 25, 1991, and ratifying the terms and conditions of employment as Municipal Auditor offered to you by a certain letter dated February 11, 1991, from the Chairman of Roanoke City Council's Personnel Committee. Resolution No. 30423-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. Enclosed you Will find a Certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, SHE:ra Sandra B. Eakin Deputy City Clerk Eric. COMMONWEALTH OF CITY OF ROANOKE VIRGINIA To-wit: I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-fifth day of February, 1991, ROBERT H. BIRD was appointed as Municipal Auditor for the City of Roanoke for a term commencing February 25, 1991, and ending September 30, 1992. Given under my hand and the Seal of the City of Roanoke this twenty-sixth day of February, 1991. Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th Day of February, 1991. No. 30423-22591. VIRGINIA, A RESOLUTION electing and appointing Robert H. Bird as Municipal Auditor for the City of Roanoke effective February 25, 1991, and ratifying the terms and conditions of employment as Municipal Auditor offered to Mr. Bird by a certain letter. WHEREAS, the City Council desires to elect and appoint Robert H. Bird as Roanoke Municipal Auditor pursuant to the Roanoke Charter of 1952; and WHEREAS, Robert H. Bird has agreed to accept election ment as Municipal Auditor; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Robert H. Bird is hereby elected and appointed as Municipal Auditor of the City of Roanoke effective February 25, 1991. 2. The terms and conditions of Mr. Bird's election and appoint- ment as Municipal Auditor shall be as set forth in the letter, dated February 11, 1991, from Howard E. Committee of City Council, to Mr. the Office of the City Clerk. and appoint- 3. With respect to benefits of employment not enumerated in such letter of February 11, 1991, Mr. Bird shall be accorded such benefits on the same basis as other similarly situated employees of the City. Musser, Chairman of the Personnel Bird, a copy of which is on file in 4. Mr. Bird shall make arrangements to qualify for office by taking the required Oath of Office as soon as practicable. 5. So long as Mr. Bird shall hold the office of Municipal Auditor, this Resolution shall be effective until amended or repealed. ATTEST: City Clerk. Office of the Council February 11, 1991 Robert H. Bird Acting Municipal Auditor Room 502, Fifth Floor, Municipal North Roanoke, Virginia 24012 Dear Bob: Pursuant to the Roanoke Charter of 1952, as Chairman of the Personnel Committee of Roanoke City Council, I am pleased to offer you the position of Municipal Auditor effective February 19, 1991. This letter and its terms and conditions are subject to and condi- tioned upon your election by City Council at its regular meeting of February 19, 1991, and adoption by City Council at the same regular meeting of a resolution ratifying the terms and conditions of this letter. If you accept this offer and are elected Municipal Auditor, your duties, responsibilities and powers and your removal will be governed by the Roanoke Charter of 1952, Constitution of Virginia, Code of Virginia (1950), as amended, and the Code of the City of Roanoke (1979), as amended. The terms and conditions of your employment as Municipal Auditor shall be as follows: As Municipal Auditor, you will be paid a base bi-weekly salary of $2,115.38, payable at the same time as other employees of the City. The City shall execute any necessary agreements provided by the International City Management Association-Retirement Corporation (ICMA-RC) for your participation in said ICMA-RC Retirement Plan and, in addition to the salary set out in Paragraph 1 herein, the City shall pay an amount equal to nine (9) percent of your gross salary into ICMA-RC on your behalf, in equal proportionate amounts each pay day, and the City shall transfer ownership to any succeeding employers upon your resignation or discharge; provided that the City's contribution on your behalf to ICMA-RC during any tax year shall not exceed the maximum amount per- mitted by IRS regulations to be deferred from Federal income taxation during any tax year (cur- rently, $7,500 per year). Room 456 MunlCil:X~l Building 2t5 Church Avenue SW Roanoke. ~rg~nia 2401 t (703) 981-2541 Robert H. Bird, Acting Municipal Auditor February 11, 1991 Page 2 Recognizing that the job requirements of the Municipal Auditor routinely require incurring of travel related expenses in the course of City business, a bi-weekly salary increment of $69.23 will be provided for use of your pri- vately owned or leased automobile in the conduct of official City business. The City shall put into force and make required premium payments on your behalf on a disability insurance policy providing income benefits equi- valent to seventy (70) percent of your net salary for the duration of any disability. If the terms and conditions of this offer are agreeable your immediate written acceptance is requested. to you, Naturally, I hope that you will accept, and I look forward to working with you in the service of this City and its people. Very truly yours, Howard E. musser Chairman, Personnel Committee HEM:mf cc: Honorable Mayor and Members of Council W. Robert Herbert, City Manager Mary F. Parker, City Clerk Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney