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HomeMy WebLinkAboutCouncil Actions 03-04-91 Fitzpatrick (30424) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL March 4, 1991 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The invocation will be delivered by The Reverend Art Hearne, Pastor, Lakeside Baptist Church. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. C-1 C-2 C-3 CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on Monday, December 10, 1990; the special meeting of Council held on Tuesday, December 11, 1990; and the regular meeting of Council held on Monday, December 17, 1990. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A report of the City Manager with regard to concerns expressed by the Southwestern Virginia Building and Construction Trades Council relating to the bidding process to be used for the expansion and renovation of The Hotel Roanoke. RECOMMENDED ACTION: Receive and file. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, cort~aissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (I), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. (1) C-4 C~5 C-6 e A communication from Mr. Jeffrey A. Cromer, Manager~ Solid ~aste Disposal, transmitting the budget summary and revenue pro- jections as approved by the Roanoke Valley Regional Solid Waste Management Board for fiscal year 1991-92, and advising of an increase in landfill tipping fees for local governments and private/commercial haulers, effective July 1, 1991. RECOmmENDED ACTION: Receive and file. A list of items pending from July 10, 1978, to February 25, 1991. RECO~ENDED ACTION: Receive and file. Qualification of Hr. Robert H. Bird as ~unicipal Auditor for the City of Roanoke for a term commencing February 25, 1991, and ending September 30, 1992. RECO~!4ENDED ACTION: Receive and fileo REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: A communication from the Roanoke City School Board recom- mending approval of a State Literary Fund loan application, in the amount of $2.5 million, for the purpose of moder- nizing Forest Park Elementary School. Adopted Resolution No. 30424-30491. (7-0) Council Member White addressed the matter of declining school enrollment, as well as certain changes that have taken place in the City of Roanoke since the original plans for renovation of the elementary schools were developed in 1985-1986. He requested that the City Administration and the School Administration submit a joint report to Council and to the School Board relative to the three schools pro- posed to be renovated after Forest Park Elementary School renovations have been completed to determine if there remains a need to renovate said facilities as elementary schools. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: A report recommending transfer of $75,000.00 and appropriation of an additional $75,000.00 to cover a (2) deficit in funding for the cost of day care for children of parents who are mandated to seek employment while receiving financial assistance for dependent children or food stamps through the Department of Social Services. Adopted Ordinance No. 30425-30491. (7-0) A report recommending transfer of $12,993.00 from the Capital Maintenance and Equipment Replacement Program to provide funds for the purchase of one new seven passenger mini-van to be used by the Department of Social Services, from Capital Truck Center, of Richmond, Virginia, at a total cost of $12,993.00. Adopted Ordinance No. 30426-30491. (6-0, Mr. Bowers abstained from voting.) A report recommending acceptance and appropriation of an additional $39,454.30 in funding received from the U. S. Department of Justice, Forfeited Property Sharing Program, in order to expend said funds in accordance with program requirements. Adopted Ordinance No. 30427-30491. (7-0) A report concurring in a report of a bid committee recommending acceptance of the bid submitted by J. W. Burress, Inc., to furnish one new street sweeper, at a total cost of $68,700.00; and transfer of funds therefor. Adopted Ordinance No. 30428-30491 and Resolution No. 30429-30491. (7-0) Reports of Committees: None. Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 30419, on second reading, authorizing the appropriate City officials to enter into a renewal of the Lease Agreement with Allright Roanoke Parking, Inc., for premises located at the intersection of Tazewell Avenue and Williamson Road, upon certain terms and conditions. Adopted Ordinance No. 30419-30491. (7-0) Ordinance No. 30420, on second reading, granting a con- ditional permit for an existing structure, encroaching over and into the right-of-way of First Street, $. W., and a (3) 10. public alley, located adjacent Official Tax No. 1012308, conditions. to 410 First Street, S. W., upon certain terms and Adopted Ordinance No. 30420-30491. (7-0) Ordinance No. 30421, on second reading, granting revocable license for the construction of certain building appendages encroaching over and into the right-of-way of Broadway Avenue, S. W., located at 2311 Broadway Avenue, S. W., Official Tax No. 1052679, upon certain terms and conditions. Adopted Ordinance No. 30421-30491. (7-0) Ordinance No. 30422, on second reading, providing for the sale of a parcel of surplus property owned by the City and located on Westport Avenue, S. W., at 20th Street, S. W., and bearing Official Tax No. 1310901. Adopted Ordinance No. 30422-30491. (7-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. Council Member Fitzpatrick referred to an article which appeared in the Sunday, March 3, 1991, edition of the Roanoke Times and World-News with regard to the carnage that continues in northwest Roanoke, specifically Lansdowne Park, Hurt Park, Lincoln Terrace and other areas of north- west. He requested that the City Manager submit a report to Council providing more detailed information as to what is happening in the area, along with an indication as to the feasibility of establishing a police precinct in what is considered to be the highest crime area of Roanoke, and whether or not such action would have an impact on existing problems· Vacancies on various authorities, boards, commissions and committees appointed by Council· Other Hearings of Citizens: Certification of Executive Session. (7-0) Reappointed Ms. A. Lorraine Johnson to the Roanoke Neighborhood Partnership Steering Committee. (4) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the City Manager February 27, 1991 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Taylor and Members of City Council: At your Monday, August 27, 1990, regular meeting, City Council received comments from Mr. F. Don Fitzgerald of the Southwestern Virginia Building and Construction Trades Council regarding his organization's concern that the developer of the Hotel Roanoke project may opt to use a "selective bidding" process versus an open competitive process. Thereafter, City Council referred Mr. Fitzgerald's comments to me. The only agreement approved thus far between the City of Roanoke, the Virginia Tech Real Estate Foundation, Inc. (VTREF), and the Virginia Polytechnic Institute and State University (VPI/SU) specifies or sets forth the terms and the conditions under which the aforementioned parties would construct and operate a Conference Center. After several reviews of Mr. Fitzgerald's corres- pondence, it appears that the construction of the Conference Center may have been confused with the proposed renovation of the Hotel Roanoke. As you are aware, these are currently two separate projects. In that the agreement which Council approved regarding the Conference Center does not cover the renovation of the Hotel Roanoke, the bidding procedures by which VTREF, VPI/SU, and/or a private developer procure the services to renovate the hotel is yet to be determined, and, as noted above, outside of the scope of the only agreement which City Council has approved to date. For your future information, I have scheduled a meeting with a represen- tative of the Southwestern Virginia Building and Construction Trades Council to discuss a separate but related matter which was publicly discussed at your February 25, 1991, neighborhood Council meeting. If you should have additional comments and/or questions regarding this matter, please do not hesitate to contact me. Respectfully submitted, W. Robert Herbert City Manager WRH:EBRJr:mp cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief, Economic Development Mr. F. Don Fitzgerald, Southwestern Virginia Building and Construction Trades Council Room 364 Munici~pol Building 215 Church Avenue~ 5 W Roanoke, Virginia 24011 (703)981-2333 Office of the Mayor March 4, 1991 The Honorable Vice Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. NCT: ra $incerely~.~ ~oe~ C. Taylor Mayo r Room 452 Municipal Building 215 Church Avenue, S. W., Roanoke, Virginia 24011 (703) 981-2444 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church ~,venue, S W, Room Roanoke, Virgmia 24011 Telephone: (703) 981-254; March 4, 1991 SANDRA H. EAKIN Deputy City Clerk File #60-144 Mr. Jeffrey A. Cromer, ~anager Solid ~aste Disposal P. O. Box 12312 Roanoke, Virginia 24024 Dear Mr. Cromer: Your communication transmitting the budget summary and revenue projections as approved by the Roanoke Valley Regional Solid Waste Management Board for fiscal year 1991-92, and advising of an increase in landfill tipping fees for local governments and private/commercial haulers, effective July 1, 1991, was before the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, ~4ary F. Parker, CMC/AAE City Clerk MFP:ra pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations February 22, 1991 Mrs. Mary Parker, City Clerk City of Roanoke Room 456 Municipal Building Roanoke, Virginia 24011 R QANOKE VALLEY POST OFFICE BOX 12312 ROANOKE, VIRGINIA 24024 703 981-9331 Dear Mrs. Parker: In accordance with Section 10(c) of the Roanoke Valley Regional Landfill Agreement, attached are the budget summary and revenue projections as approved by the Roanoke Valley Regional Solid Waste Management Board for the upcoming fiscal year 1991-92. The Regional Landfill Board has approved a $1.00 per ton increase in tipping fees for local governments and $2.00 per ton increase for private/commercial haulers effective July 1, 1991. The Landfill Board approved an increase in tipping fees for local governments from $19.00 per ton to $20.00 per ton and for private/ commercial haulers from $23.00 per ton to $25.00 per ton. This rate increase is necessary to provide sufficient funds to close the existing regional landfill according to the new solid waste regulations, provide funds for post-closure care after the facility closes and for ~evelopment costs for Phase i of the Area A disposal area. Please feel free to contact me if you have any questions. Very truly yours, Jeffrey A. Cromer Solid Waste Disposal Manager Enclosures (2) ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD BUDGET SUMMARY ACCOUNT CODE 80100 80200 80300 80400 81000 81200 81400. 81600 82000 82500 83000 84000 11000 12000 ITEM Salaries and Wages Overtime Temporary Help Fringe Benefits Other Services and Charges Utilities and Communications Travel and Education Maintenance Materials and Supplies Recycling Program Capital Outlay Contingency Replacement Reserve Closure/Post Closure Total BOARD APPROVAL FISCAL YEAR 1991-92 $ 458,051 20,000 10,000 136,127 163,660 47,900 3,000 168 000 259 500 304 000 902 000 144 262 800 000 1,000000 $ 4,416,500 ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD PROJECTED REVENUE ACCOUNT CODE 70100 70200 70300 70400 ACCOUNT NAME City of Roanoke County of Roanoke Town of Vinton Private/Commercial Total BOARD APPROVAL FISCAL YEAR 1991-92 $ 960,000(1) 520,000(1) 54,000(1) 2,882,500(2) $ 4,416,500 TONNAGE ESTIMATE ACCOUNT CODE 99100 99200 99300 99400 ACCOUNT NAME City of Roanoke County of Roanoke Town of Vinton Private/Commercial Total BOARD APPROVAL FISCAL YEAR 1991-92 48,000 26,000 2,700 115,300 192,000 Note: (1) Reflects $1.00 per ton rate ton to $20.00 per ton. (2) Reflects $2.00 per ton rate ton to $25.00 per ton. increase from $19.00 per increase from $23.00 per Pending Items from July 10, 1978, through February 25, 1991. Referral Date Referred To Item 7110/78 2/23/87 6/20/88 City Manager Regional Cable Television Committee Recorr~endation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of a hotel on Mill Mountain.) Request of Cox Cable Roanoke for renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions, and extend the term. 1/8190 City Attorney Requested to conduct a review of the City's Zoning Ordi- nance to determine if stronger regulations and management procedures are in order for certain zoning mat- ters. 7/9/90 7/23/90 7/23/90 City Manager Director of Finance City Manager City Manager Matter with regard to the Pay Plan for Roanoke City employees. Request to provide a more conclusive report and recom- mendation with regard to an "Employee of the Year" Program as recor~ended by the Mayor. Request to submit a report and recor~endation to Council in conjunction with the realignment of Second Street/ Gainsboro Road and Wells Avenue to provide for the burying of power and tele- phone lines along Jefferson Street in the vicinity of the historic sanctuary of First Baptist Church to be known as "Old First." 8/27/90 City Manager Request to investigate the feasibility of instituting a "Adopt-A-Program."an arrange- ment whereby businesses could fund a specific City program for a certain period of time. -1- Pending Items from July 10, 1978, Referral Date Referred To 9/17/90 City Manager 9/24/90 City Manager 1991-92 Budget 10/8/00 City Manager 10/22/90 Study 11/12/90 1991-92 Budget Study 12/17/90 1/7/91 City Attorney City Manager I/7/91 1991-92 Budget City Manager City Manager Study through February 25, 1991. Item Remarks of Mr. Barry L. Marsh, representing Roanoke Valley Swimming, Inc., with regard to the construction of an indoor swimming facility to be located between Fishburn Park Elementary School and Madison Middle School. Request for a report with regard to parking for City employees who work in the downtown area. Request for report with regard to adoption of a measure regulating cats running at large in the City. Remarks of Mr. Edmund A. Damus, 1920 Deyerle Road, S.W., with regard to increasing the annual income limit for persons to be accorded the elderly and disabled real estate tax Issue of instituting a ward/ modified ward system for election of Roanoke City Council Members. Matter with regard to budget- ing for capital expenditures in the future fiscal year budgets. Matter with regard to pro- posed changes in the City Code and City Charter relating to duties and responsibilities of the Municipal Auditor. .Pending Items from July 10, Referral Date Referred To I/7/91 Director of Finance 1978, through February 25, 1991. Item Request of Mr. Gary Fleming, Vice-President, Grandin Court Elementary School PTA, that Roanoke City Schools be exempt from the bingo and raffle ordinance recently adopted by Council or that the ordinance be modified. 1/28/91 City Manager City Attorney General Manager Valley Metro Request of Mr. David Henderson to install benches, with advertising rights, on certain Valley Metro bus routes. 2/4/91 City Manager Matter with regard to place- merit of banners and flags in the downtown area of the City, as well as tourism signs for downtown Roanoke. 2/4/91 City Manager Matter with regard to con- tinuing the salary of those City employees who are serving in the military and stationed in the Persian Gulf, or funding the dif- ference between their mili- tary salary and their City salary, as well as support services for families of said City employees. 2/11/91 City Manager Matter with regard to pro~ viding a long-range planning report pertaining to a building under option by the City located at 348 Campbell Avenue, S. W., other proper- ties that potentially could be purchased by the City in the Campbell Avenue area, as well as the Jefferson High School building. -3- Pending Items Referral Date 2/11/91 2/25/91 2/25/91 2/25/91 from July 10, 1978, Referred To Architectural Review Board City Manager City Manager City Manager through February 25, 1991. Item Request to review Section 36.1-345(b) of the City Code and after conducting a public hearing on the matter, to submit a report and recommen- dation to Council with regard to clarification of the language contained therein. Request for a briefing with regard to the City's program relating to Small and Minority Business Development. Request to meet with repre- sentatives of the Southwestern Virginia Building and Construction Trades Council to discuss their concerns with regard to the City's procurement pro- cess involving construction services, and report to Council accordingly. Proposal of Mr. Donald F. "Whitey" Taylor to conduct automobile racing at Victory Stadium. -4- MARY F, PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Ch urch Avenue, S W. Room 456 Roanoke, V~rgm~a 24011 Telephone: (703)981-2541 February 26, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #15-280 Mr. Robert H. Bird ~unicipal Auditor Roanoke, Virginia Dear Hr. Bird: I am attaching copy of Resolution No. 30423-22591 appointing you as ~unicipal Auditor for the City of Roanoke effective February 25, 1991, and ratifying the terms and conditions of employment as Municipal Auditor offered to you by a certain letter dated February 11, 1991, from the Chairman of Roanoke City Council's Personnel Committee. Resolution No. 30423-22591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 25, 1991. Enclosed you will find a Certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue Please return one copy of the Oath of Office to Room 456 in the ~unicipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, SHE:rs Sandra lt. Eakin Deputy City Clerk Enc . COMIdONWEALTR OF CITY OF ROANOKE VIRGINIA To-wit: I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-fifth day of February, 1991, ROBERT H. BIRD was appointed as ~unicipal Auditor for the City of Roanoke for a term corr~nencing February 25, 1991, and ending September 30, 1992. Given under my hand and twenty-sixth day of the Seal of the City of Roanoke this February, 1991. Deputy City Clerk MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Virglma 24011 Telephone: (703)981-2541 March 5, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #467 Mr. James M. Turner, Jr., Chairman Roanoke City School Board P. O. Box 1689 Salem, Virginia 24153 Dear Chairman Turner: I am enclosing copy of Resolution No. 30424-30491 authorizing the School Board for the City of Roanoke to make application for a loan from the State Literary Fund for improvements to Forest Park Elementary School, in the amount of $2,500,000.00. Resolution No. 30424-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. Sincerely, ~.~,.4__~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: ~r. W. Robert Rerbert, City Manager Mr. Wilburn C. Oibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Boara, P. 0. Box 13105, Roanoke, Virginia 24031 IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th Day of March, 1991. No. 30424-30491. VIRGINIA, A RESOLUTION authorizing the School Board for the City of Roanoke to make application for a loan from the State Literary Fund for improve- ments to Forest Park Elementary School. WHEREAS, the School Board for the City of Roanoke, on the 4th day of March, 1991, presented to this Council an application addressed to the State Board of Education for the purpose of borrowing from the Literary Fund, $2,500,000 for adding to and improving the present school building at Forest Park Elementary School, to be paid in twenty (20) annual installments, and the interest thereon at four percent (4%) paid annually. BE IT RESOLVED that the application of the City School Board to the State Board of Education of Virginia for a loan of $2,500,000 from the Literary Fund is hereby APPROVED, and authority is hereby granted the said City School Board to borrow the said amount for the purpose set out in said application. This Council will each year, during the life of this loan at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Vtrg~ma 24011 Telephone: (703)981-2541 March 5, 1991 5ANDRA H. EAKIN Deputy C~ty Clerk File #467 ~r. W. Robert Herbert City Manager Roanoke, Virginia Dr. Frank P. Tota Superintendent of Schools P. 0. Box 13145 Roanoke, Virginia 24031 Gentlemen: At the regular meeting of the Council of the City of Roanoke held on Monday, ~arch 4, 1991, Council Member William White, Sr., addressed the matter of declining school enrollment, as well as certain changes that have taken place in the City of Roanoke since the original plans for renovation of certain elementary schools were developed in 1985-1986. On motion, duly seconded and unanimously adopted, you were requested to submit a joint report to Council and to the School Board relative to the three elementary schools proposed to be renovated after Forest Park Elementary School renovations have been completed to determine if there remains a need to renovate said facilities as elementary schools. Sincerely, ~4ary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. James ~. Turner, Jr., Chairman, Roanoke City School Board, P. O. Box 1689, Salem, Virginia 24153 ~r. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Office of the City Clerk February 14, 1991 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: At the regular meeting of Council on Monday, February 4, 1991, you requested additional information with regard to a request of the Roanoke City School Board for approval of a literary fund loan appli- cation, in the amount of $2.5 million, for the purpose of modernizing Forest Park Elementary School. Inasmuch as Council Member Harvey will not be present for the Council meeting on Tuesday, February 19, he requested that the item be held in abeyance until a later Council meeting. I took the liberty of con- tacting Mr. Kelley and he informed me that there will be no problem in submitting appropriate documentation to the State if Council acts on the request at its regular meeting on Monday, ~arch 4. (February 25 is a neighborhood Council meeting which will be held at Lincoln Terrace Elementary School.) With your concurrence, I will place the item on Council's March 4 agenda for appropriate action. With kindest personal regards, I am Sincerely yours, Mary F. Parker, City Clerk CMC/AAE MFP: gd CC: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Richard L. Kelley, Clerk of the Roanoke City Executive for Business Affairs, P. 0. Box Virginia 24031 School 13105, Board and Roanoke, Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Chodes W. Day Velma lB. Self Thomas L. On' Frank P. Tol:o, Superintendent Ann D. Ptncus Richard L Kelley, Clerk of the Board '~l James M. Turn.r, Jr., Chairman Sollye T. Coleman, Vice Chairman Marllyn C. Curtis ..-Roanoke City School Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981-~$81 February 5, 1991 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: The approval placed on 19. enclosed fact sheet and the School E~oard's request for of the Forest Park Literary Loan application should be City Council's agenda for the Council meeting on February Sincerely, ~e? Clerk of the Board and Executive for Business Affairs rg Eric. Excellence in Education 'q~'~l James M. Turner, Jr., Chairman Sallye T. Coleman, Vice Chairman Marlltin C. Cuff:Is ff..-- oanok. City School Board Chades UJ. Day lhomas~L C~ Finn D. I~ncus P.O Box 1310S, Roanoke, Virginia 24031 · 703-981-2581 Velma B. Self Frank P. Tota, Superlntenden~ Richard L Kelley, Clerk of the Board February 5, 1991 The Honorable Noel C. Taylor, Mayor and Members of Roanoke Citv Council Roanoke, VA 24011 Dear Members of Council: A fact sheet is enclosed to address questions raised by City Council at its February 4, 1991 meeting regarding the Literary Loan application for Forest Park Elementary School. It is requested that the fact sheet and the School Board's request for approval of the Forest Park Literary Loan application be discussed at the February 19 City Council meeting. School officials will be unavailable for the February 11 Council meeting because of a VSBA legislative meeting in Richmond on that date. Sincerely, Richard L Kellev Clerk of the Board and Executive for Business Affairs rg CC: School Board Members Dr. Frank P. Tota Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger Excellence in Education February 5, 1991 FACT SHEET Subject: Renovation Cost of Older Elementary Schools The budget estimate for renovation of the seven oldest elementary schools was first proposed in 1986 at a cost of $8.6 million based on a preliminary general architectural review of the schools to be renovated. The School Board's May 1988 Capital Improvement Plan subsequently updated this estimate to $11.7 million based on design schematics for each school. The May 1990 Capital Improvement Plan increased the cost estimate to $15.2 million based on the cost experienced in the planning and renovation of the first three schools. During the last four years the School Board has kept City Council apprised of major changes in school renovation costs through letters and the Board's annual Capital Improvement Plan. The financing plan approved in 1988 for the renovation projects required the issuance by the City of $5.2 million in capital bonds with the balance of the project costs to be funded by Literary Loans. The School Board agreed to pay debt service costs on a portion of the capital bonds and the total debt service requirements on the Literary Loans. Since 1988 City Council has approved appropriations annually for each project (Highland Park, Oakland, and Crystal Spring) consisting of $5.2 million for capital bonds, $4.0 million in Literary Loans and $500,000 in Capital Maintenance and Equipment Replacement Funds for a total of $9.7 million. City Council also has provided $455,000 for land acquisition at Highland Park and Oakland. The first project, Highland Park Elementary School, was undertaken in the summer of 1988 and completed in the early fall of 1989. The cost of the project was $1.2 million more than the original estimate because of additional asbestos abatement, demolition, and mechanical work not anticipated in the original architect's study. The purchase of additional land by the City which led to an expansion of the cafeteria and parking lot also caused an increase in renovation cost. Oakland Elementary School was the second project and it was completed in September 1990. Its cost was $200,000 more than budgeted primarily because of structural deficiencies found in the oldest section of the building. Construction work on Crystal Spring Elementary School started in August, 1990 and its estimated project cost is about $375,000 more than the original budget. The increase in the budget was the result of added cost for two new classrooms, expansion of the cafeteria area and correction of water problems in that area, and the cost of relocating the main entrance in order to improve school bus safety. 2 The Forest Park Elementary School project is estimated to cost $2.25 million, or about $325,000 more than the original estimate. The increase in the cost is the result of expansion of the inadequate library-media center, the added cost of providing handicap access to all floors of the building, and maintaining the unique architectural integrity of the building. The Literary Fund request is for $2.5 million and includes a 10% contingency which because of present economic conditions we do not expect to use. Project financing as proposed in the Board's May 1990 Capital Improvement Plan is as follows: A. City approved 1985 and 1988 Capital Bond Issues - $5.2 million. B. Approved Literary Fund loans - $4.0 million. C. Proposed Literary Fund loan for Forest Park - $2.5 million. D. Additional Literary Fund loans for the remaining three schools - $3.0 million. E. Funds from Schools' share of prior year Capital Maintenance and Equipment Replacement Fund $500,000. The completion of the present contract for Crystal Spring Elementary School will mean that $7.3 million has been expended for renovation of the first three elementary schools ($2.8 million in capital bond proceeds, $4.0 million in Literary Fund loans, and $500,000 in capital replacement funds). This would leave a balance of $2.4 million in capital bond proceeds and $5.5 million in proposed Literary Loans ($7.9 million total) for the remaining four schools. The budget for these schools is: A. Forest Park $2.25 million B. Morningside $1.85 million C. Virginia Heights - $2.0 million D. Wasena - $1.8 million The estimate for each school is about $350,000 higher than the original budget in anticipation of renovation costs similar to those encountered in the first three projects. In reviewing renovation plans for these school projects, the School Board and School Administration only have approved design plans that incorporate changes necessary to school operation and needed to bring the schools into compliance with state and local educational and building regulations. However, the age and condition of the buildings hide structural deficiencies that are apparent only after in-depth architectural design work is initiated with a resultant increase in project costs. rg DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. February 4, 1991 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger, Director of Finance School Board Request for State Literary Loan The School Board by letter of January 24, 1991 requests City Council's approval of a State Literary Fund loan aDDlication in the amount of $2.5 million for modernizing Forest Park Elementary School. I recommend approval of such request. this is just an application. When and It must be noted that if the application is approved, Council will have to seriously review acceptance of the loan pending the financial condition of the City at that time. CC: Richard Kelley, Clerk of the Board and Executive for Business Affairs Charles W. Day Velma B. Self Thomas L C~' Frank P. Tc~a, Superlni~endeni~ Ann D. Plnc~s Richard L Kelley, Clerk of the Bo~d '~l James M. Turner, Jr., Chairman Sall~e T. Coleman, Vice Chairman Mafllyn C. Cu~ls Floanoke City School Board P.O Box 1 .~105, Roanoke, Virginia ~)4031 · 703-981-~$81 January 24, 1991 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 2tt011 Dear Members of Council: As the result of official School I~oard action at its meeting of December 18, 1990, the Board respectfully requests City Council to approve a State Literary Fund loan application in the amount of $2.5 million for the cost of modernizing Forest Park Elementary School. The loan will be repaid by the Schools over 20 years at 4% interest with the first debt service payment of $225,000 scheduled for 1993-94. The Board appreciates the approval of this request. Sincerely, Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg Enc o cc: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger Excellence in Education No. APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA Name of School Forest Park Elementary School Name of ~ev~t~Clty Roanoke To THE STATE BOARD OF EDUCATION~ Richmond, Virginia: Gentlemen: The School Board for the (~fo~City of Roanoke_ hereby makes application for a loan of $ 2.5 million from the Literaxy Fund of Virginia for the purpose of erecting, enlarging, or altering 2730 Me~rose Avenue, ~'~. W. (making permanent improvement to) a school building located at Roanoke, VA 24017 , as follows: (Describe briefly) additions and permanent improvements to Forest Park Elementary School for the purpose of modernizing an elementary school constructed in 1928. 1. The said building, addition, or permanent improvement described above, to be of brick (Type of construction, brick, frame, etc.) will be used as a elementary school building, and is estimated to cost $. 2.5 million (Elem., H. S., Comb. Elem. & H.S.) 2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma- nent improvement thereto, is $ 4~833~285 of $. 3. There is at present a loan from the Literary Fund on this Forest Park Elementary School in the amount (Building or school plant) 4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there- to, and .site, on account of which such loan is made. 5. The site on which this building, addition, or permanent improvement, will be located contains 7.75 acres, of which 7.75 acres are well suited and useable, or can be easily improved and made useable, for playground and recreational purposes. 6. The plans and specifications for the building or improvement, complying with Minimum School Building Re- quirements, have beeu or will be approved by the division superintendent of schools and the Superintendent of Public Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with- hold any part or all of the amount of this loan, if the plans and specifications appmved by the Superintendent of Public Instruction are not followed. (1) 7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly) P~rmanent improvements are required to modernize electrical, plumbing, mechanical and structural components of the school and add physical education and library-media space. 8. The present toted indebtedness of the (~0¢~Xg-City for school buildings is $ 13,749,499 $ 2,292,000 is owed to the Literary Fund. , of which 9. This County-City has not defaulted or failed to meet its debt service obligations as and when due for the past five years except, as follows: None 10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education. 11. The building or improvement for which this application for a loan is made is part of a long-range planning program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education, and is recommended in the study or survey made by (give title and date) Five-Year Capital Improvement Plan, May 1990 12. This loan is to be maxte for 20~ years, and is to be paid in 20 S to 20 5 to 20 the rate of 4 per centum pet' annum, payable annually. annual installments, with interest at .13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application), agreed to provide for the repayment of this loan. 14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit- erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay- ment of interest due on any loan from the Literary Fund. Given under my hand this the day of ,19 THE SCHOOL BOARD OF COUNTY-CITY By ., Chairman. ATTEST: ., Clerk. SEAL (2) MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke. Virg~ma 24011 Telephone: (703)981-2541 ~arch 4, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #60-72 Mr. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30425-30491 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the transfer of $75,000.00 from Auxiliary Grant Program to Purchased Services and an additional $75,000.00, for a total of $150,000.00, in connection with a deficit in funding for the cost of day care for children of parents who are mandated to seek employment while receiving financial assistance for dependent children or food stamps through the Department of Social Services. Ordinance No. 30425-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~arch 4, 1991. Sincerely, Mary F. Parker, City Clerk C~4C/AAE MFP:ra Enc. pc: Mr. Mr. Ms. Mr. W. Robert Herbert, City Manager James D. Ritchie, Director of Human Resources Corinne B. Gott, Superintendent of Social Services Barry L. Key, Manager, Office of Management and Budget IN 'r~ COUNCIL OF '£~ CITY OF ROANOKE, VIRGINIA The 4th Day of March, 1991. No. 30425-30491. AN ORDINANCE to amend and reordain certain sections of the 1990-91 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, and the same are reordained to read as follows, in part: the Council of the City of the 1990-91 General Fund hereby, amended and ADDrooriations Health and Welfare Income Maintenance, , Social Services - Services (2)'''''''''''''''''''' Employment Services (3) ........................... $13,750,439 3,581,112 6,108,210 679,838 Revenues Grants-in-Aid Commonwealth Welfare (4-5) ..................................... 1) Auxiliary Grant Program 2) Day Care Services 3) Day Care Services 4) Auxiliary Grant - Aged, Blind, Disabled 5) Purchased Services (001-054-5313-3120) (001-054-5314-3159) (001-054-5316-3159) (001-020-1234-0670) (001-020-1234-0683) $( 75,000) 40,000 110,000 ( 60,000) 135,000 $24,559,057 4,950,945 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia March 4, 1991 The Honorable Mayor and Members of City Council Roanoke, Virginia Mayor and Members of Council: SUBJECT: P. EQUEST FOR ADDITIONAL DAY CARE FUNDS I. BACKGROUND II. mo Day Care for children of parents who are mandated to seek employment while receiving financial assistance for dependent children or Food Stamps is arranged and paid for by the Department of Social Services. Bo Parents must participate in job search or career exploration if they do not become employed. Employed parents are eligible for Day Care on a sliding fee scale up to 12 months after they are no longer eligible for a money payment from Social Services. Parents whose earnings make them ineligible for financial assistance through Aid to Dependent Children Program, but who still have Day Care needs, are eligible through the Federal Jobs Program. E. State Department of Social Services is committed to reimburse 90% of Day Care costs. CURRENT SITUATION A. Cost of Day Care was underestimated in FY 90/91 by $150,000. B. Factors contributing to this deficit are as follows: 1. Number of children served increased from 317 in February, 1990, to 453 in February, 1991, because Jobs bill mandates more recipients for Job Training and Employment. 2. Federal Jobs bill established a new program called Transitional Day Care. 3. Families who are targeted by the new Jobs bill are families who have children age 3 and older, which require more hours per day of Day Care. Page Two III. Auxiliary Grant Program for residents of Homes for Adults will be under-utilized in FY 1990/91 by $75~000 because: 2o ISSUES 1. 2. 3. Pro3ected growth for FY 1990/91 was based on previous years experience, and that growth has not materialized. Number of eligibile cases has decreased from 300 to 275. Budget. Services to Families. Legal. IV. ALTERNATIVES Transfer $75~000 from Auxiliary Grant Program to Purchased Services and provide an additional $75,000 for a total of $150~000. 1. Budget - Net budgetary impact will be zero due to higher rate of reimbursement (80% AGP, 90% Day Care). Services to families - Children will be provided Day Care Services while their parents are preparing for self-sufficiency. Legal - City will fulfill legal commitment to low-income families. Do not transfer $75,000 from Auxiliary Grant Program to Purchased Services and do not provide an additional $75,000. 1. Budget - No Change. 2. Services to families - Children will not remain in approved Day Care. 3. Legal - City will not be able to fulfill legal commitment to provide Day Care to eligible families. Page Three V. RECOMMENDATION City Council concur in the implementation of Alternative A and authorize the following: Ao Transfer $75~000 from Auxiliary Grant ProKram, Account #001-054-5313-3120 and increase Expenditure Accounts by $75,000 as follows: 1. $40,000 to Day Care Services~ Account #001-054-5314-3159. 2. $110~000 to Day Care Services~ Account #001-054-5316-3159. Increase Revenue estimate of funds received from the State Department of Social Services, Account #001-020-1234-0683 by $135~000 and decrease Revenue Account #001-020-1234-0670 by $60,000. CC Respectfully submitted, W. Robert Herbert City Manager Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Corinne B. Gott, Superintendent of Social Services MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cl~urch Avenue, S W. Room 456 Roanoke, Virg~ma 24011 Telephone: (703) 981-2S41 March 4, 1991 SANDRA H. EAKIN Deputy CiTy Clerk File #60-72-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30426-30491 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the transfer of $12,993.00 from Equipment Replacement Contingency to Social Services, Vehicular Equipment, to provide funds for the purchase of one new seven passenger mini-van to be used by the Department of Social Services. Ordinance No. 30426-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, .March 4, 1991. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc . pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Ms. Corinne B. Gott, Superintendent of Social Services Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF T~ CITY OF ROANOKE, VIRGINIA The 4th Day of March, 1991. No. 30426-30491. AN ORDINANCE to amend and reordain certain sections of the 1990-91 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of Roanoke that certain sections of the 1990-91 Appropriations, be, and the same are hereby, reordained to read as follows, in part: the City of General Fund amended and Appropriations Health and Welfare Social Services - Services (1) .................... Nondepartmental Contingency - General Fund (2) .................... 1) Vehicular Equipment (001-054-5314-9010) $ 12,993 2) Equip. Replacement Contingency (001-002-9410-2202) (12,993) $13,688,432 6,081,203 13,193,136 1,387,994 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia March 4, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Vehicle Replacement Capital Maintenance and Equipment Replacement Program I. ~ack~round December 17, 1990, City Council designated funding in the Capital Maintenance and Equipment Replacement Program to allow for the replacement of a vehicle in the Social Services Department. II. Current Situation Bids were appropriately requested from the ten (10) vendors currently listed on the City's bid list. B. Two (~k bi~_r_e, sponses were received. They are as follows: 1. Magic City Motors - $14,318.00 2. Dominion Car Company - $15,816.28 Currently a unit meeting our specifications is available under existing State Contract, through Capital Truck Center, Richmond, Virginia, for a total cost of $124993.00. The City of Roanoke, a public body in the Commonwealth of Virginia, is authorized under Section 2.1-454.1 of the Code of Virginia, to purchase through the State system. VehicleReplacement Page 2 III. IV. Councl~ppromriation of Funds is necessary to allow for the purchase of requested vehicle. F_u~d_in~ - ~2,993.00 is available in the General Fund Contingency - Replacement of Fixed Assets. ~ssUee 1. Need 2. Timeliness Fund availability Alternatives Council approve the request to appropriate $12,993.00 from Capital Maintenance and Equipment Replacement Program to Social Services Account Number 001-054-5314-9010 to to purchase One (1) new Seven Passenger Mini Van from Capital Truck Center, Richmond, Virginia for a total cost of $12,993.00. Need - Requested appropriation will allow for the replacement of an eleven (11) year old vehicle which is currently used for the transportation of foster children and Social Service clients. Timeliness - Purchases for less than $15,000.00 can be expediently processed and appropriately procured in the most timely fashion. ~F~t_Dd availabil$~ - Funds requested by this appropriation, $12,995.00, is designated and available in the Capital Maintenance and Equipment Replacement Program. VehicleReplacement Page cc: C~o~uncil not appF_ove this request for appropriation of Funds. Need - Some Social Services programs which would be assisted by the required vehicle, would not be accomplished in the most efficient and effective manner. Timeliness would not be an issue in this alternative. _F~nd availability - Designated Funds would not be expended with this alternative. V. Recommendation Council concur with Alternative "A" - Transfer $12,993.00 from General Fund Contingency - Replacement of Fixed Assets Account Humber 001-002-9410-2202 to Social Services Account Humber 001-054-5314-9010 to allow for the purchase of one (1) new Seven Passenger Mini Van. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Human Resources Manager, General Services MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-,~541 ~arch 4, 1991 SANDRA H. EAKIN Deputy City Clerk File #60-133-5 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance Ho. 30427-30491 amending and reordaining certain sections of the 1990-91 Grant Fund Appropriations, providing for the appropriation of $39,455.00 in funds received from the U. S. Department of Justice, Forfeited Property Sharing Program, in connection with funds to be expended in accordance with program requirements. Ordinance No. 30427-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~arch 4, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP : ra Enc. pc: ~r. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. M. David Hooper, Chief of Police Mr. Barry L. Key, Manager, Office of Management and Budget IN '£~n~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th Day of March, 1991. No. 30427-30491. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Federal Investigation Subsidy Revenue Public Safety Federal Investigation Subsidy (1) .................. (2) .................. $ 959,584 306,564 $ 959,584 306,564 1) Investigations and Rewards (035-050-3300-2150) 2) Federal Investiga- tion Subsidy (035-035-1234-7060) $ 39,455 39,455 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. March Virgi~ia 1991 Honorable Noel4.~ Taylor ~ Mayor and Members of City Council Roa~oke, Virginia Dear MEmbers of Council: Subject: Sharing Federally Forfeited Property I. Backqround: Conqress amended 21 USC. Sec~ 881 el-4, October, I986~ which authorized the transfer of certain federally forfeited proper~y to state and local enforcement agencies that participated in the investigation and seizure of the property· Application for an equitable share of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney as to the appropriate agency and representative to receive the property and that the transfer is not prohibited by state and local law. Property ( including funds shared with state and local agencies) may be used only for the purpose stated in the application~, i .e. , narcotics investigations related to law enforcement. The aqenc¥ requesting the transfer of property agrees to pay fees and expenses necessary to effect the transfer . January 4, 1988, Council, at its regular meeting, authorized the Director of Finance to establish grant fund accounts from which funds may be dispersed in accordance with provisions of this program. II. Current Situation: A. Police Department periodically from sharing program. receives additional funds the federal government's asset City Council action is needed to accept additional funds to be dispersed in accordance with provisions of the program. Revenues collected to date for this grant are $306,563.30 and deposited in Grant Account Number 035-035-1234-7060. The current revenue estimate is $269,109.00. Fui~ding received in excess of the revenue estimate~ of $39~454.30 needs ~o ~e appropriated at this time. Iii. issues: A. Need Subject: Mayor arid Members of Council Sharing Federally Forfeited Property F'age 2 B. Funds Availability IV. Alternatives: City Council accept additional $B9~454.30) funds from U. S. Department of Justice, Forfeited Property Sharing Program and authorize the Director of Finance to increase appropriate accounts so that funds can be expended in accordance with program requirements. Need exists to provide additional fu~ds and equipment to enhance undercover narcotics control investigations. Funds availabil~ will be controlled by effectiveness of investigations through assets seized and forfeited i,~ joint investigations with federal agencies. City Council re~ect assets from Federal Forfeiture Sharing Program and not authorize Director of riddance establish appropriate accounts for such assets. to Need for supplemental funds enabling increased effectiveness of undercover drug enforcement will not be met. Funds will not be applied for or received from the Federal Forfeiture Sharing Program. Recommendation is that Council accept assets from the Federal Program and: approve Alternative ~A" to Forfeited Property Sharing Appropriate $39,454.30 to the following grant fund investigations and Rewards (035-050-3300-8150) ... Increase the revenue estimate for this gra~t by $39,454.30. (Account 035-035- 1234--7060 ) W. Robert Herbert City Manager WRH:MDH/kr Subject: Mayor and Sharing Federally Members of Council Forfeited Property Page 3 City Attorney Director of Finance Director of Aom~nistration/Public Safety MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church ~,venue, S W, Room a56 Roanoke. Virginia 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #472-67 Mr. Tommy Creech qunicipal Sales J. W. Burress, Inc. P. 0. Box 719 Roanoke, Virginia 24004 Dear Mr. Creech: I am enclosing copy of Resolution No. 30429-30491 accepting the bid of J. W. Burress, Inc., for furnishing and delivering one new street sweeper for use by the Grounds Maintenance Department of the City, in the total amount of $68,700.00. Resolution No. 30429-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. Sincerely, ~4ary F. Parker, CMC/AAE City Clerk MFP : ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke. V~rg~ma 24011 Telephone: (703) 981-2541 March 4, 1991 SANDRA H. EAKIN Deputy City Clerk File #472-67 Mr. Peter E. Kurz Sales Representative Virginia Public Works Equipment 2207 Tazewell Street Richmond, Virginia 23222 Dear Mr. Kurz: I am enclosing copy of Resolution No. 30429-30491 accepting the bid of J. W. Burress, Inc., for furnishing and delivering one new street sweeper for use by the Grounds Maintenance Department of the City, in the total amount of $68,700.00. Resolution No. 30429-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~0~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY E. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy City Clerk File #472-67 Mr. F. W. Melin, Jr. President MSC Equipment, Inc. 1823 North Hamilton Street Richmond, Virginia 23230 Dear Mr. Melin: I am enclosing copy of Resolution No, 30429-30491 accepting the bid of J. W. Burress, Inc., for furnishing and delivering one new street sweeper for use by the Grounds Maintenance Department of the City, in the total amount of $68,700.00. Resolution No. 30429-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- aescribed equipment. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, V~rgm~a 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy City Clerk File #472-67 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30429-30491 accepting the bid of J. W. Burress, Inc., for furnishing and delivering one new street sweeper for use by the Grounds ~aintenance Department of the City, in the total amount of $68, 700.00. Resolution No. 30429-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. Sincerely, ~A_~ Mary F. Parker, CMC/AAE City Clerk MFP : ra Ene. pc: Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Gary N. Fenton, ~anager, Department of Parks and Recreation/ Grounds Maintenance Mr. D. Darwin Ro~pe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th Day of March, 1991. No. 30429-30491. A RESOLUTION accepting the bid of J. W. Burress, Inc., made to the City for furnishing and delivering one new street sweeper in accordance with City of Roanoke specifications, as set forth in its request' for quotations dated January 28, 1991; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of J. W. Burress, Inc., made to the City, offering to supply one new street sweeper, meeting all of the City's specifi- cations, as set forth in its request for quotations dated January 28, 1991, for the total bid which bid is on file in ACCEPTED. 2. The City's Manager of General Services is and directed to issue the requisite purchase order porating into said order the City's specifications, said bidder's proposal and the terms and provisions tion. price of $68,700.00, f.o.b, destination, the Office of the City Clerk is hereby hereby authorized therefor, incor- the terms of of this resolu- 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appre- ciation for such bid. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke Virginia 24011 Telephone: (703) 981-2541 March 4, 1991 SANDRA H. EAKIN Deputy C~'~y Clerk File #60-472-67 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Orainance No. 30428-30491 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the transfer of $68,700.00 from Equipment Replacement Contingency to Other Equipment Grounds Maintenance, in connection with the purchase of one new street sweeper for use by the Grounds Maintenance Department. Ordinance No. 30428-30491 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 4, 1991. Sincerely, ~ ._ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Gary N. Fenton, Manager, Department of Parks Recreation/ Grounds Maintenance Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget and and AN ORDINANCE the 1990-91 General emergency. IN x-~ ~OUNCIL OF .£~ CITY OF ROANOKE, The 4th Day of March, 1991. No. 30428-30491. to amend and reordain certain Fund Appropriations, and sections of providing for an WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Public Works Grounds Maintenance (1) ........................... Nondepartmental Contingency - General Fund (2) .................... 1) Other Equipment (001-050-4340-9015) $ 68,700 2) Equip. Replacement Contingency (001-002-9410-2202) (68,700) $18,850,935 3,035,146 13,137,429 941,671 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia March 4, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids for Street Sweeper, Bid No. 91-1-61 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully Submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Roanoke, Virginia March 4, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids for Street Sweeper, Bid No. 91-1-61 I. Backoround December 17, 1990 City Council designated funds in the Capital Maintenance and Equipment Replacement Program to provide for the purchase of one (11 new Street Sweeper. ~nuary 28, 1991 specifications were developed and along with request for quotations, were sent specifically to fourteen (14} vendors currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and World News. Bids were received, after due and proper advertisement, until 2:00 p.m., on February 12, 1991, at which time all bids, so received, were publicly opened and read by the Manager of General Services. II. Current Situation Three (3} bid responses were received. Bid tabulation is attached. _A_ll bids received were evaluated in a consistent manner by representatives of the following departments: Motor Vehicle Maintenance Grounds Maintenance General Services The lowest bid as submitted by J.W. Burress, Inc. meets all required City specifications for a cost of $68,700.0Q. Street Sweeper Bid No. 91-1-61 Page 2 III. Issues IV. A. Need B. Compliance with SDecification_s C. Fund Availability Council accept ~he lowest responsible bid meeting specifications for one (1) new Street Sweeper, as submitted by J.W. Burress, Inc. for the total cost of $68,700.00. ~e~ - requested unit is necessary to continue the efficient and effective performance of the street cleaning program· Compliance with Specifications - the unit recommended by the alternative meets all required specifications. Fund availability - Funds are designated in the Capital Maintenance and Equipment Replacement Program to provide for this purchase. B. Reject all bids Need - The street cleaning program would not be accomplished in the most effective or efficient manner. ~mpliance with Specifications would not be an issue with this alternative. 3. Fund availabilitv- designated funds would not be expended. Street Sweeper Bid No. 91-1-61 Page 3 Recommendation Council concur with Alternative "A" - accept the lowest responsible bid for one (1) new Street Sweeper as submitted by J.W. Burress, Inc. for the total amount of $68,700.00 and reject all other bids. Transfer .~8,700.00 from General Fund Contingency for Replacement of Fixed Assets, Account Number 001-002-9410-2202 to Grounds Maintenance Account 001-0§0-4340-9015. Respectfully Submitted, Conittee: Georg~C. Snead cc: City Attorney Director of Finance Gary N. ~enton D. Darwin Roupe Bid Tabulation Bide opened, publicly read in General Services at 2:00 P.N. For Street Sweeper Bld No. 91-1-61 February 12, 1991 Item One (1) new "tricycle" type Street Sweeper, delivered F.O.B. Roanoke, Virginia in accordance with City of Roanoke Specifications 3. W. Burreee, Inc. NSC Equipment, Inc. * $68,?00.00 Alt. $71,200.00 $71,957.00 Virginia Public Works Equipment $68,904.00 Delivery 45-60 Days 30-60 Days 30-45 Days Committee: / Ga~/y N. Fenton R * Indicates Recommendation MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Virgm~a 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy Cl:y Clerk File #166 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance Ho. 30419-30491 authorizing appropriate City officials to enter into a renewal of the Lease Agreement with Allright Roanoke Parking, Inc., for premises located at the intersection of Tazewell Avenue and Williamson Road, S. E., Official Tax No. 4013803, upon certain terms and conditions. Ordinance No. 30419-30491 was adopted by the Council of the City of Roanoke on first reading on Monday, February 25, 1991, also adopted by the Council on second reading on Monday, March 4, 1991, and will take effect ten days following the date of its second reading. Sincerely, ~13~k~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. John W. Wynn, President, Allright Roanoke Parking, Inc., P. O. Box 116, Roanoke, Virginia 24002 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Richard V. Hamilton, Real Estate Agent IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th Day of March, 1991. No. 30419-30491. VIRGINIA, AN ORDINANCE authorizing the appropriate City officials to enter into a renewal of the Lease Agreement with Allright Roanoke Parking, Inc., for premises located at the intersection of Tazewell Avenue and Williamson Road, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively~ on behalf of the City, a lease agreement with Allright Roanoke Parking, Inc. for the premises located at the intersection of Tazewell Avenue and Williamson Road, Official Tax No. 4013803, on a month-to-month basis with rental at fifty- five percent (55%) of gross receipts effective March 1, 1991, with maintenance of insurance levels in form and amount accept- able to City, cancellation to be upon thirty (30) days written notice, and as more specifically set forth in a report to this Council dated February 25, 1991, said lease agreement to be in form approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease of City-Owned Property (Extension of Previous Lease) Allright Roanoke Parking, Inc. Official Tax No. 4013803 The attached staff report was considered by the Water Resources Committee at its meeting on February 19, 1991. The Committee recommends that Council authorize the continuation of the lease of City-owned property identified by Official Tax No. 4013803 to Allright Roanoke Parking, Inc. on a month-to-month basis with base payment to be 55% of gross parking revenue effective March 1, 1991, in accordance with conditions stated in the attached report. Respectfully submitted, Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Chief, Billings & Collections John M. Wynn, President, Allright Roanoke Parking, Inc. Real Estate Agent INT~I~EPART~NTAL CO~UNICATION DATE: TO: FROM: SUBJECT: February 19, 1991 Members, Water Resources Committee · , Dt~e~k~-ef Utilities & Operations, thru W. Robert Herber~r~t~ft~ Manager LEASE OF CITY-OWNED PROPERTY (EXTENSION OF PREVIOUS LEASE) ALLRIGHT ROANOKE PARKING, INC. OFFICIAL TAX NO. 4013803 I. Back~round: Initial lease of property was by the Norfolk & Western Railway Company to J&S Parking Co., predecessor to Allright Roanoke Parking, Inc. Term of that lease began on April 1, 1972, to continue until cancelled by either party. Bo Parcel was acquired by City of Roanoke in 1974 as a portion of a site for a future fire station. Lease between J&S Parking Co· and Norfolk & Western Railway Company was assigned to the City of Roanoke effec- tive August 1, 1974. Lease was amended, for a four (4) year term beginning November 1, 1981 and ending October 30, 1985, by City Council by Ordinance No. 25794, dated October 26, 1981. Lease was extended, for a five (5) year term beginning on November 1, 1985 and ending on October 30, 1990, by City Council by Ordinance No. 27805, dated October 7, 1985. Terms of lease included a lease fee of 50% of gross receipts from parking fees and anticipated an estimated annual revenue to the City of $18,400.00. II. Current Situation: mo Request to extend the lease for an additional one (1) year period, with lease to continue thereafter on a month-to-month basis, unless terminated by either party with thirty (30) day written notice, has been received from Allright Roanoke Parking, Inc. (see attached letter). Water Resources Committee Lease/Allright Roanoke Parking, Inc. February 19, 1991 Page 2 III. Issues: Additional lease provisions proposed by Allright Roanoke Parking, Inc. are: Lease fee to be fifty five (55) percent of gross receipts, which is estimated to generate $34,000.00 to $36,000.00 in annual revenue to the City. Insurance and all other operatln~ expenses, except property taxes, to be paid by lessee. A. Need B. Timln~ C. Income to City D. Cost to City E. Indemnification and Commercial General Liability Insurance IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City officials to execute a lease renewal permitting the extension of the lease of property on the northeast corner of the intersection of Williamson and Franklin Roads, S.E., identified by Official Tax No. 4013803, on a month to month basis unless terminated by either party wlth thirty (30) day written notice. Lease fee to be fifty five (55) percent of gross receipts. Lease extension documentation to be pro- vided by petitioner in a form approved by the City Attorney. 1. Need by petitioner for continued use of lot is met. 2. Timin~ to provide lease, which has expired, is met. 3. Income to City is projected to be around $34~000.00 to 936,000.00 per annum. 4. Cost to City is zero. Indemnification and Commercial General Liability Insuranc~ to be provided by petitioner in form and amounts as approved by the City Attorney and Risk Manager (see attached information). Water Resources Committee Lease/Allrtght Parking, Inc. February 19, 1991 Page 3 Committee not recommend to City Council that it authorize the con- tinuation of the lease of City-owned property identified by Official Tax No. 4013803 to Allrtght Roanoke Parking, Inc. 1. Need by petitioner for continued use of property not met. 2. Timin8 is not an issue. 3. Income to Cit~ is zero. 4. Cost to City is loss of revenue projected to be ~34,000.00 to $36,000.00 per annum. 5. Indemnification and Commercial General LiabilitM Insurance is not an lssue. Recommendation: Committee recommend to City Council that it authorize the continuation of the lease of City-owned property identified by Official Tax No. 4013803 to Allrtght Roanoke Parking, Inc. on a month-to-month basis with base payment to be 55% of gross parking revenue effective March 1, 1991, in accordance with Alternative "A". KBK/RVH/fm Attachments cc: City Attorney Director of Finance Chief, Billings & Collections John M. Wynn, President, Allright Roanoke Parking, Inc. ALLRIGHT ROANOKE PARKING, INC, / P. O. BOX 116 / ROANOKE, VIRGINIA 24002 / 703/343-5858 £1r. Kit B. Kiser, Director Utilities and Operations City Of Roanoke 215 Church Avenue Roanoke, VA. 24011 January 30, 1991 Dear ar. Kiser, Thank you for your letter of January 25, regarding our lease arrangement on the lot at Tazewell and Williamson Road. tie wish to continue leasing this property under the following terms and conditions. from the City 1. Allright to lease the property for one full year. 2. Lease to continue on a month to month basis- automatically renewed, unless terminated by either party with 30 day written notice. 3. Allright to pay 55% of the gross receipts as monthly rental. 4. Allright to pay for insurance and ali other operating expenses excepting property taxes. ~ased on projections, we hope to generate somewhere around $34,000 to $36,000 in yearly revenues to the City. Also, please fine enclosed a copy of our upgraded insurance coverages. I look forward to hearing from you concerning this proposal. Sincerely, John ~,~. ~ynn President ~LLPJGHT CORPORATION INSURANCE AND SPECIAL SERVICES INSURANCE, LOSS PREVENTION / SAFETY AND CLAIM MANAGEMENT Allfight's Risk Management Depamnent, in addition to obtaining insurance for our nationwide parking operations, has the responsibility to work with the local city ope~fions to identify and reduce possible risk, using a quality control system which is focused, directional and measurable to locate problem areas and formulate solutions in ten specific areas. These areas include: l:l'idng Practices - which may include background checks, psychological evaluations, driving records and bond applications. Safe~y - which may include analysis of lots and garages for potentially b~-~,'dous conditions, structural deficiencies, areas that may lend themselves to po~,ible criminal activities and reducing them through such means as lighting, sound detection and camera sRrwilln~ce. Vendor Contracted Services- including reducing exposures to risk from conwactors involved with demolition, snow removal, conslruction, towing and signage. The goal of Allright's Risk Management Department is to mnl~. each parking operation a safer place to work and park. In the event an inddent does occur, the Risk Management Department not only works with the insurance companies to investigate the incident, but, using an independent computerized Claims Management System provided by Corporate Systems, monitors the claims on a regula~ basis. They ~nalntaln a constant liaison with the claims handlers to insure each claim is fully investigated and handled in a fair and equitable manner. The Risk Management Department not only reviews insurance coverages and costs on an annual basis but also the carriers providing those coverages. All carriers providing coverage for Allright must have a highly acceptable rating in Best's Insurance Rating Guide. The Risk Management Department utilizes a computerized program to issue Certificates of Insurance for each lease or management agreement. This program enables Allright to promptly ALLRIGHT CORPORAZ70N provide certification of their coverages based upon the requirements in each individual lease or agreement. This program also automatically reissues Certificates when Allfight'$ insurance policies annually renew. Allright's Insurance Program includes the following coverages: Comm~rdM General Liability Insurance - protects against claims arising out of Allright's ownership or operation of a premises, completed operations, conwactual liability, personal inju~ torts, or other negligent or alleged negligent acts of Alldght Parking or its employees or agent. Business Automobile Liability - protects against damage and injuries to third parties or their property resulting from vehicles owned by Allright and non-owned, leased/rented or oper'~*__~_ by Allright's employees. Limits: ~,000,000.00 Combined Single Limit Garage Liability- protects against damage and injuries to third parties or their property resulting from Alh'ight's negligent or alleged negligent operation of garages and parking lots. Limits: $2,000,000.00 Workers' Compensation- provides a schedule of benefits to Allright'$ employees, without regard to liability, as required by State law in case of an injury, disability or death as a result of occupational b,~rds. Benefits are pre-determined by each State in accordance with its hws. Employers Liability Limits: $1,000,000.00/$1,000,000.00/$1,000,000.00 ~Jmbrella / Excess Liability - provides additional liability limits above that provided by the primary policies, generally nine m/Ilion ($9,000,000.00) dollars over the above stated primary limits. However, Exce~ Limits can be adjusted to comply to our contractual responsibilities. In addition to these coverages, Allright can provide additional coverages to comply with the quirements of the lease or management agreement. Among the additional coverages available: .a Lr RIGHT CORPORATION Garagekeeper's Legal Liability- provides protection against damage to customer's vehicles resulting from Allright's negligence when a bailment is created. This generally occurs when the keys of the automobile are in the care, custody and control of Allright. Damage to customer's vehicles, not in the care, custody and control of Allright, which results from negligence or alleged negligence is covered under the above referenced Garage liability Policy. Limits: $2,000,000.00 Combined Shale Limit Property- provides coverages for owned or leased prope~ies, primarily buildings (garages), where there is a mortgage or the coverage is required by lease or contract. This policy provides "replacement cost" coverage, including flood and earthqual~ coverage, on an "all risk" basis. Deductible Flood Limit Deductible l:-~rthquake Limit California Deductible AH Other Deductible $10,000,000.00 $5,000.00 $10,000,000.00 $100,000.00 $10,000,000.00 5~ $I00,000.00 The Allright Insurance Program is structured such that it can easily comply with most lease or man- agement agreement insurance provisions. MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke. Virg~ma 24011 Telephone: (703)981-2541 March 4, 1991 File #169-514 SANDRA H. EAKIN Deputy Ctty Clerk Mr. Michael K. Smeltzer Attorney P. O. Box 720 Roanoke, Virginia 24004-0720 Dear Mr. Smeltzer: I am enclosing four copies of Ordinance No. 30420-30491 granting a conditional permit for an existing structure, encroaching over and into the right-of-way of First Street, S. W., and a public alley, located adjacent to 410 First Street, identified as Official Tax No. 1012308, upon certain terms and conditions. Ordinance No. 30420-30491 was adopted by the Council of the City of Roanoke on first reading on Monday, February 25, 1991, also adopted by the Council on second reading on Monday, March 4, 1991, and shall take effect ten days following the date of its second reading and at such time as a copy, duly signed, sealed, attested, and acknowledged by the permittee, has been admitted to record, at the cost of the permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only as long as the required valid, current certificate evidencing public liability insurance is on file in the Office of the City Clerk. Please sign and return two copies of Ordinance No. 30420-30491 to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011, along with your Certificate of Insurance. Sincerely, Mary F. Parker, City Clerk C~C / AA E MFP : r a Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th Day of March, 1991. No. 30420-30491. VIRGINIA, AN ORDINANCE granting a conditional permit for an existing structure, encroaching over and into the right-of-way of First Street, S.W., Street, S.W., conditions. and a public alley, located adjacent to 410 First Official Tax No. 1012308, upon certain terms and BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission be and is hereby granted the current owners, Credit Marketing and Management Association, formerly Roanoke Merchants Association, Inc., their grantees, assignees, or suc- cessors in interest, of the property bearing Official Tax No. 1012308, otherwise known as 410 First Street, S.W., within the City of Roanoke, to maintain an encroachment by an existing building encroaching approximately 0.23 feet and 0.33 feet over and into First Street, S. W., and a public alley east of First Street, S. W., and north of Official Tax No. 1012308, respec- tively, as more fully described in a report of the Water Resources Commlittee dated February 25, 1991, on file in the Office of the City Clerk. 2. Said permit, granted pursuant to §15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in the aforesaid S15.1-377. 3. It shall be agreed by the permittee that, in maintaining such encroachments, said permittee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachments over public right-of-way. 4. Permittee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability for any one occurrence, and including the City of Roanoke, its officers, employees and agents as additional insureds. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by permittee, has been admitted to record, at the cost of the permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED an~ EXECUTED by the undersigned this , 1991. day of Attest: CREDIT MARKETING AND MANAGEMENT ASSOCIATION Secretary By President STATE OF VIRGINIA CITY OF ROANOKE I, hereby certify that the foregoing instrument was acknow- ledged before me this __ day of , 19 , by Credit Marketing and Management Association, formerly Roanoke Merchants Association, Inc. My Commission expires: Notary Public - 3 Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachment into Public Rights-of-Way 410 First Street, S. W. Official Tax No. 1012308 The attached staff report was considered by the Water Resources Committee at its meeting on February 19, 1991. The Committee recommends that Council authorize the execution of a conditional permit allowing the encroachment, for the life of the structure, at 410 First Street, S.W., into First Street, S.W., and the alley adjoining the property in~nediately to the north in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Building Commissioner Real Estate Agent INTERDEPARTMENTAL COHHUNICATION DATE: TO: FROM: February 19, 1991 Bmbers, Water Resources Committee · kiser, Di~ Utilities & Operations, thru W. Robert Herbert~'i-ty Manager ENCROACHMENT INTO PUBLIC RIGHTS-OF-WAY 410 FIRST STREET, S.W. OFFICIAL TAX NO. 1012308 I. Back~round: Structure constructed in (approximately) 1935 is currently owned by Credit Marketing and Management Association and is to be sold to Lingerfelt Development Corporation. II. Current Situation: Preparation of a new plat of the property was prompted by the sale of the property. The plat identified encroachments by the structure into First Street, S.W. and a City alley north of the structure. Encroachment into First Street, S.W. is 0.23 feet at the northwest corner tapering to 0.13 feet at the southwest corner of the 40.89 foot wide structure. Encroachment into the alley north of the structure is 0.33 feet at the northwest corner of the structure, tapering to 0.0 feet about midway (fifty (50) feet) along the 100.10 foot depth of the north side of the structure. (See attached plat.) III. Issues: A. Need B. Timin~ C. Indemnification & General Liability Insurance Page 2 IV. Alternatives: Committee recommend to City Council that ~t authorize the appropriate City officials to execute a conditional permit allowing the continued encroachment for the l~fe of the structure located at 410 First Street, S.W., into First Street, S.W. and the alley immediately north of the structure, as described in item II, B (above) and shown on a plat titled "Plat Showing Property to be Conveyed to Lingerfelt Development Corporation by Roanoke Merchants Association, Inc.", pre- pared by Lumsden Associates, P.C. and dated December 11, 1990 (attached). 1. Need by petitioner to obtain conditional permit for encroachments prior to sale of structure is met. 2. Timing to permit sale to proceed as quickly as possible is met. Indemnification and Commercial General Liability Insurance includ- ing bodily ~njury and property damage, with minimum limit of $300,000.00 per occurrence will be provided by petitioner in form as approved by the City Attorney and Risk Manager. Committee not recommend to City Council that it authorize the con- tinued encroachment of the structure at 410 First Street, S.W. into First Street, S.W. and into the alley immediately north of the property. 1. Need by petitioner for Council approval prior to sale of property is not met. 2. Timin8 to provide permission to permit sale to be consummated as soon as possible ~s not met. 3. Indemnification and General Liability Insurance ~s not an issue. Recommendation: Committee recommend to City Council that it authorize the execution of a conditional permit allowing the encroachment, for the life of the structure, at 410 First Street, S.W., into First Street, S.W., and the alley adjoining the property immediately to the north in accordance with Alternative "A". KBK/RVH/fm Attachment CC: City Attorney Director of Finance Director of Public Works Building Commissioner WOODS, ROGEHS ~c HAZLEOItOVE Io5 FRANKLIN ROAD, S.W. P.O. Box ?~o ROANOKE, VI!qGINIA ~4OO4'O7~O 982-4252 January 21, 1991 Mr. Kit Kiser Director of Utilities and Operations 215 Church Avenue, SW Room 354 Roanoke, VA 24011 Re: Encroachment Permit - Property Located at 410 First Street, S.W., City of Roanoke Dear Kit: Please be advised that we represent Credit Marketing and Management Association who owns the above property in the City of Roanoke. In accordance with our telephone conversation of Wednesday, January 16th, I am enclosing to you a plat prepared of this property by Lumsden Associates, P.C., dated December 12, 1990. As you will note from the plat, the building constructed on the lot encroaches on the alley 0.33 feet and encroaches on First Street 0.23 feet. It also encroaches on the adjoining property owned by S. E. Merricks, that in the process of being resolved by a boundary line agreement between the two owners. The purpose of this letter is that you take such action as is necessary to assist our client in obtaining an Encroachment Permit to allow the building to remain in its present location. I have attempted to determine when the building was originally constructed. However, the Building Department's records only showed repairs being made in 1951. Based on our title examination, it would appear that the building was built somewhere around 1935. M#36464 Mr. Kit Kiser January 21, 1991 Page 2 Please let me know if you have any questions or if you need any further information. If not, I would appreciate you taking the above action and keeping me advised as things progress. As always, I appreciate your help and cooperation. Yours very truly, Michael K. Smeltzer MKS/lgb Enclosure cc: Mr. Larry Poteat William F. Gieg, Esq. M#36464 NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEA~ FLOOD BOUNDAry AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF TH~ FLOOD INSUR- ANCE RATE MAp AND HAS NOT EEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "0". 2) STREET LINES ESTABLISHED FROM CITY OFFICIAL SURVEY MONU~NTS. 3) LEGAL REFERENCE: DEED TO ROANOKE M~ECf~TS ASSOC. INC. D.E. 1309, PAGE 138. PLAT SHOWING PROPERTY TOJBE CONVEYED TO LINGERFELT DEVELOPMENT CORPORATION HY ROANOKE NERCHANTS ASSOCIATION, INC, BRING LOT 15, BLOCK 16, SHEET SW#I, ROANOKE CITY OFFICIAL SURVEY ROANOKE, VIRGINIA ~CALE: 1" = 20' DATE: 12 DECEMBER 1990 LUMSDEN AS$OCIA?E$, P. C. ENGINEERS-SURVE'YOR~PLANNER$ I~OANOKff., VIRGINIA MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy O:y Clerk File #169 Ms. Edna R. Carper, President Aston Homeowners Association 2317 Broadway Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Carper: I am enclosing four copies of Ordinance Ho. 30421-30491 granting a revocable license for the construction of certain building appendages encroaching over and into the right-of-way of Broadway Avenue, S. W., located at 2311 Broadway Avenue, identified as Official Tax Ho. 1052679, upon certain terms and conditions. Ordinance Ho. 30421-30491 was adopted by the Council of the City of Roanoke on first reading on Monday, February 25, 1991, also adopted by the Council on second reading on Monday, March 4, 1991, and shall take effect ten days following the date of its second reading and at such time as a copy, duly signed, sealed, attested, and acknowledged by the licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only as long as the required valid, current certificate evidencing the public liability insurance is on file in the Office of the City Clerk. Please sign and return two copies of Ordinance the City Clerk's Office, Room 456, Municipal Virginia 24011, along with your Certificate of MFP : ra No. 30421-30491 to Building, Roanoke, Insurance. Sincerely, ~l~ Mary F. Parker, C~C/AAE City Clerk Enc. pc: The Honorable Patsy Testerman, Clerk of the Circuit Court Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th Day of March, 1991. No. 30421-30491. VIRGINIA, AN ORDINANCE granting revocable license for the construction of certain building appendages encroaching over and into the right-of-way of Broadway Avenue, S. W., located at 2311 Broadway Avenue, S. W., Official Tax No. 1052679, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A revocable license shall be and is hereby granted the current owners, Aston Condominium Homeowners' Association, Inc., their grantees, assignees, or successors in interest, of the pro- perty bearing Official Tax No. 1052679, otherwise known as 2311 Broadway Avenue, S. W., within the City of Roanoke, to construct and maintain two brick columns approximately 20 inches by 20 inches in width and five feet in height encroaching approximately four feet over and into the public right-of-way of Broadway Avenue, S. W., as more fully described in a report of the Water Resources Committee dated February 25, 1991, on file in the Office of the City Clerk. 2. Said license, granted pursuant to S15.1-376, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in the aforesaid S15.1-376. 3. It shall be agreed by the licensee that, in maintaining such encroachments, said licensee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachments over public right-of-way. 4. Licensee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability including the City of Roanoke, as additional insureds. for any one occurrence, and its officers, employees and agents 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by licensee, has been admitted to record, at the cost of the licenseee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this , 1991. day of Attest: ASTON CONDOMINIUM HOMEOWNERS' ASSOCIATION, INC. Secretary By President STATE OF VIRGINIA CITY OF ROANOKE ledged before me this day of Aston Condominium Homeowners' Association, Inc. My Commission expires: hereby certify that the foregoing instrument was acknow- , 19 , by Notary Public - 3 - Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Proposed Street Right-of-Way Encroachments Aston Condominiums 2311 Broadway, S. W. The attached staff report was considered by the Water Resources Committee at its meeting on February 19, 1991. The Committee recommends that Council authorize the City Manager to execute a revocable permit in a form approved by the City Attorney allowing the construction of two (2) brick columns encroaching into the street right-of-way in front of 2311 Broadway, S.W. in accordance with conditions stated in the attached report. ETB:KBK:afm Attachment CC: Respectfully submitted, Eliza~beth T. Bowles, Chairman Water Resources Committee City Manager City Attorney Director of Finance Director of Utilities & Operations Risk Manager Building Commissioner Traffic Engineer Edna R. Carper, President, Aston Homeowner's Association Real Estate Agent INTEKDEPART~ENTAL COI~IUNICATION DATE: TO: FROM: February 19, 1991 KM/~ers, W~ter Resources Committee t B.'Kiser, Director of Utili} et~\O~erations, thru W. Robert Herbert, City Manage~~ PROPOSED STREET RIGHT-OF-WAY ENCROACHMENTS ASTON CONDOMINIUMS 2311 BROADWAY, S.W. I. Back~round: A. Right-of-way of Broadway, S.W., between McClanahan Avenue and Franklin Road, S.W., is eighty (80) feet wide. B. Standard ri~ht-of-way width for this street classification is sixty (60) feet. Public ri~ht-of-way width between back of sidewalk and private prop- erty is fourteen (14) feet, and, approximately twenty two (22) feet from the edge of pavement. II. Current Situation: Request to install two (2) brick columns (20" x 20" x 5'0") with lights on top (see drawing attached) has been received from the Home- owner's Association of the Aston Condominiums. Columns to be centered four (4) feet into the public right-of-way, or, approximately eighteen (18) feet from the edge of pavement. Bo No plans for widenin8 Broadway, S.W. currently exist. Provision will be made in revocable permit to require petitioner to remove columns should the City require it. C. No known traffic hazard will be created by installation of the columns. Water Resources Committee Members RE: Encroachments/Aston Condominiums February 19, 1991 Page 2 III. Issues: IV. A. Need B. Timin~ C. Traffic Safety D. Indemnification & General Liability Insurance Alternatives: A. Committee recommend to City Council that it authorize the City Manager to execute a revocable permit allowing two (2) (20" x 20" x 5'0") brick columns, with lights, to be installed beside the driveway of the Aston Condominiums at 2311 Broadway, S.W. (See attached plan and sketch.) Documentation to be in a form approved by the City Attorney. 1. Need by residents of Aston Condominiums for lighted entranceway so that they can identify their driveway at night is met. 2. Timin~ to accomplish installation as soon as possible is met. 3. Traffic Safety is not affected due to street right-of-way width. 4. Indemnification & Commercial General Liability Insurance, with minimum limits of $300,000.00, will be provided by petitioner in the form prescribed by the Risk Manager and City Attorney. B. Committee not recommended to City Council that it authorize the City Manager to execute a revocable permit allowing the encroachment of two brick columns into the street right-of-way at 2311 Broadway, S.W. 1. Need by property owners for lights to identify their driveway at night is not met. 2. Timin~ to accomplish installation as soon as possible is not met. 3. Traffic Safety is not an issue. 4. Indemnification & General Liability Insurance is not an issue. Water Resources Committee Members RE: Encroachments/Aston Condominiums February 19, 1991 Page 3 V. Recommendation: Committee recommend to City Council that ~t authorize the City Manager to execute a revocable permit in a form approved by the City Attorney allowing the construction of two (2) br~ck columns encroaching ~nto the street right-of-way in front of 2311 Broadway, S.W. in accordance with Alternative "A". KBK/RVH/fm Attachments CC: City Attorney Director of Finance Risk Manager Building Commissioner Traffic Engineer Edna R. Carper, President, Aston Homeowner's Association 0~CE OF CI~ ENGIN£E:R ~OANOKE, VA January 15, 1991 Mr. Richard V. Hamilton Engineer Coordinator Engineering Department Room 350 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Subject: The Aston Condominium 2311 Broadway Avenue, SW Lots 15 & 16 Block 12, Crystal Spring Land Co. DRIVEWAY II.I.UM]I~ATION' Dear Sir: The Aston Condominium Homeowner's Association, Inc. respectfully requests permission for the erection of two brick columns, twenty inches square for the purpose of illuminating the entrance of this property. The way the entrance driveway is located, the columns would have to be constructed six feet from the outer edge of the driveway on each side and ten feet from the edge of the sidewalk as shown on the submitted sketch. We would thereby infringe four feet of the city easement. Since there are already similar lighting devices along the same line in this neighborhood, we would hope that there would be no objection. Also the columns could be easily removed if there is a demand for the use of that part of the easement by the City of Roanoke. The Homeowner's Association of The Aston Condominium would be glad to commit in writing for the eventuality of such an occasion. A stud), of the sketch will also reveal that these proposed columns are located well away from the actual driveway as well as from the parking lot hardtop and into the landscape. This being the reason for requiring the use of the easement. Further, the access to the columns is protected by a curb no less than four inches high along the edge of the driveway as well as along the edge of the parking lot. The illumination for thc driveway is required for the following reasons: For locating the entrance to the property at night, especially when this property is being approached from the west - meaning Franklin Road. Theoretically, there is a twenty-five mile per hour speed limit on this road and there is a stop sign on Avenham Avenue going east. There is nothing to interrupt the flow of traffic coming from the east and the crest of the hill makes it impossible to see an oncoming car prior to executing a left turn into the property. Without the lighted columns, the exact location of the driveway sometimes requires additional entrance correction since the location of the driveway is hard to recognize. January 15, 1991 Page 2 In addition to the convenience factor the illumination would definitely assist in removing a potential safety hoTard. The Aston Homeowner's Association and all its members would greatly appreciate the authorization of this project. Thank you very much, with kind regards. ERC/rgs Edna R. C~.per, President MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, V~rgm~a 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #2-166-448 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30422-30491 providing for the sale to Cox Cable Roanoke of a parcel of surplus property owned by the City and located on Westport Avenue, S. W., at 20th Street, identified as Official Tax No. 1310901, for the con- sideration of $1,250.00. Ordinance No. 30422-30491 was adopted by the Council of the City of Roanoke on first reading on Monday, February 25, 1991, also adopted by the Council on second reading on Monday, March 4, 1991, and will take effect ten days following the date of its second reading. Sincerely, ~ Ma y F.~arker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Bernard W. Langheim. Vice President and General Manager, Cox Cable Roanoke, P. O. Box 13726, Roanoke, Virginia 24034 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser. Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Richard V. Hamilton, Real Estate Agent Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance IN THE COUNCIL FOR THE The 4th Day of March, 1991. No. 30422-30491. CITY OF ROANOKE, VIRGINIA AN ORDINANCE providing for the sale of a parcel of surplus property owned by the City and located on Westport Avenue, S.W. at 20th Street, S.W. and bearing Official Tax No. 1310901. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of Cox Cable Roanoke to purchase a parcel of land owned by the City and situated in this City located on Westport Avenue, S.W. at 20th Street, S.W. bearing Official Tax No. 1310901 for the consideration of $1,250.00 is hereby accepted. 2. The City Manager and City Clerk are authorized to execute and attest respectively on behalf of the City, the City's quitclaim deed of conveyance subject to reservation by the City of Roanoke of easements for any sewer lines and water mains and other public utilities that may now be located on or across such property and any and all recorded restrictions, conditions, or easements affecting the title of said property, and thereafter the City Attorney is authorized to tender said deed to Cox Cable Roanoke, Inc. or its authorized agent upon payment of the afore- said $1,250.00. ATTEST: City Clerk. Roanoke, Virginia February 25, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sale of Surplus City-Owned Property Westport Avenue, S. W. at 20th Street, S. W. Official Tax No. 1310901 The attached staff report was considered by the Water Resources Cox~ittee at its meeting on February 19, 1991. The Committee recommends that Council authorize the sale of surplus property at Westport Avenue, S. W. at 20th Street, S. W. in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Administration & Public Safety Manager of Parks/Recreation/Grounds B. W. Langheim, Vice President & General Manager, Cox Cable Roanoke Real Estate Agent INTEl/DEPARTMENTAL COMHUNICATION DATE: TO: FROM: RE: February 19, 1991 Members~er Resources Committee it B. Ktser, Dt~r~of Utilities & Operations, thru W. Robert Herberf~ City Manager SALE OF SURPLUS CITY-OWNED PROPERTY WESTPORT AVENUE, S.W. AT 20TH STREET, S.W, OFFICIAL TAX NO. 1310901 Background: A. Property declared surplus to City's needs and authorized for sal~ City Council by Ordinance No. 30325-112690 (November 26, 1990). by II. Current Situation: A. Bid for purchase of Official Tax No. 1310901 was received from Cox Cable Roanoke, Inc. in the amount of ~1~250.00 on January 15, 1991. B. Assessed value of 0.136 acre parcel is $1~000.00. Department of Real Estate Valuation agrees that $1~250.00 offer is reasonable. III. Issues: A. Need B. Cost to City C. Income to City IV. Alternatives: A. Committee recommend to City Council that it authorize the sale by quit claim deed of the property on Westport Avenue, S.W., at 20th Street, S.W., identified by Official Tax No. 1310901 to Cox Cable Roanoke, Inc. for $1~250.00. Legal work to transfer title, including plat if necessary, to be provided by purchaser in a form approved by the City Attorney. Water Resources Committee RE: Westport Avenue, S.W. February 19, 1991 Page 2 1. Need to dispose of surplus property is met. 2. Cost to City is zero. 3. Income to C~ty is ~1~250.00. Sale price and return of prop- erty to tax rolls. Committee not recommend to City Council that ~t authorize the sale of surplus property on Westport Avenue, S.W. at 20th Street, S.W. 1. Need to dispose of surplus property not met. 2. Cost to City 25 loss of sale price, tax revenue and continuing maintenance of s~te. 3. Income to C~ty is zero. Po Recommendation: Committee recommend to City Council that it authorize the sale of surplus property at Westport Avenue, S.W. at 20th Street, S.W. ~n accordance with Alternative "A". KBK/RVH/fm Attachment CC: City Attorney Director of Finance Director of Administration and PublJc Safety Manager, Parks & Grounds B. W. Langhe~m, Vice President & General Manager, Cox Cable, Roanoke, Inc. Cox Cable Roanoke. Inc, 1909 Salem Avenue S.W. P,O, Box 13726 Roanoke, Virginia 24036 CoxCable Roanoke. Inc. January 10, 1991 Manager of General Services City of Roanoke Room 167 Municipal Building Roanoke, Virginia 24011 Re: Surplus Property Bid No. 91-1-1 Gentlemen: Enclosed is our sealed bid of sale of the above property. Enclosure in response to your notice Yours truly, ~ d~W-.~ L a~r~ ~he im Vice President and General Manager Cox Cable Roanoke, Inc. 1909 Salem Avenue S.W. P.O. Box 13726 Roanoke. Virginia 24036 C. ox C. able Roanoke. Inc. January 10, 1991 Manager of General Services City of Roanoke Room 167 Municipal Building Roanoke, Virginia 24011 Re: Surplus Property Bid No. 91-1-1 Gentlemen: In response to your notice of sale of surplus property located on Westport Avenue, S.W., official tax number 1310911, we bid $1,250.00 cash for its purchase. In support of our bid, we enclose a check in the amount of $62.50 representing 5% of the bid amount. We are prepared to close the purchase of this property within the time set forth in your notice of sale. Yours truly, Bernard W. Langheim Vice President and General Manager Enclosure Office of the City Clerk · Vovember 28, 1990 File #2-166 '~r. ;~. Robert Herbert City ~anager Roanoke, Virginia Dear ~,fr. Herbert: ! am a~taching copy of Resolution No. 30325-112690 declaring rain City-ownea property lucatea on ~estport Avenue, S. ~., bearing Official Tax ~¥o. 1310901 to be surplus an~ authori£:nc the advertisement of such property for ~ale to t~e public. Resolution ~o. 30325-112690 was aaopteu by the Counc~ of the City of Roanoke at a regular ~eeting held on ;vovember 26, 19~. Sincerely, ~~ 'viary E. Par~cer, C'ffC/AAE City Clerk '~FP : ra ~nc . pc: :~r. Joel ~. Schlanqer, Director of Finance ~r. Kit B. Kiser, Director ~f ~tilities and ~peration~ ~_Ji,~. ~illiam F. Clark, Director of' Public !~orks ~r. George C. Sneaa, Jr.. O~r~ctor of Aaministrat(o~ Public Safety ~r. Gary N. Fenton, ~anager. PerKs and Recreation/Ground,~ ~aintenance Room 45~ Municipal Building 215 Church Avenue, S.W. Roanoke, Vieglnie 24011 (703) 9~1-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 26th Day of Nove~tber, 1990. No. 30325-112690. VIRGINIA, A RESOLUTION declaring certain City-owned property located on Westport Avenue, S. W. and bearing Official Tax No. 1310901 to be surplus and authorizing the advertisement of such property for sale to the general public. BE IT RESOLVED by the Council of the City of Roanoke that City-owned property located on Westport Avenue, S. W., bearing the Official Tax No. 1310901, is hereby determined to be surplus to the City's needs and the City Administration is authorized to advertise such property for sale to the general public, such advertisement to cqntain a provision for any sale to be by quit claim deed and subject to final approval by this Council, and such other terms and conditions deemed necessary as more par- ticularly set forth in the report to this Council dated November 28, 1990. ATTEST: City Clerk. ~,051/~'/ ~ 'tOO MARY E. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke. Virglma 24011 Telephone: (703)981-2541 March 4, 1991 SANDRA H. EAKIN Deouty C~ty Clerk File #5-66 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At the regular meeting of the Council of the City of Roanoke held on Monday, March 4, 1991, Council Member Fitzpatrick referred to an article which appeared in the Sunday, March 13, 1991, edition of the Roanoke Times & World-News with regard to carnage that continues in northwest Roanoke, specifically Lansdowne Park, Hurt Park, Lincoln Terrace and other areas of northwest Roanoke. On motion, duly seconded and unanimously adopted, you were requested to submit a report to Council providing more detailed information as to what is happening in the area, along with an indication as to the feasibility of establishing a police pre- cinct in what is considered to be the highest crime area of the City, and whether or not such action would have an impact on existing problems. Sincerely, / _ Mary F. Parker, CMC/_4AE City Clerk MFP:ra pc: Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. M. David Hooper, Chief of Police REMARKS OF COUNCIL MEMBER BEVERLY T. FITZPATRICK, JR. March 4, 1991 Agenda Item No. 9.a. ~R. FITZPATRICK: I trust that most members of Council took the time yesterday to read the article in the Roanoke Times & World-News talking about carnage that continues in northwest Roanoke. I per- sonally was appalled by those statistics and I don't think any of us can stand to sit back and let that continue. I really don't know what the solutions are, that's not something that comes lightly, but I think that had I had the opportunity to be living in Lansdowne Park, Hurt Park or Lincoln Terrace or some parts of northwest where we've seen these difficulties, that I would think that we ought to be doing everything possible in the power of this government to take care of those folks. I'd like to have a report from the City Manager giving us some more details on exactly what's happened over there, and the paper pointed out the timeframe of the last 12 months and the folks who had been murdered, it certainly put into perspective for me something that this City not only is dealing with right now, but will probably be dealing with in more numbers in the future. I think we need to do our very best to address, the one thing that I'd like included in the report is an indication to Members of Council of the opportunity and possibility of locating a precinct in the highest crime area of the City, and whether or not that would have an impact on what we're seeing and reading about on a daily basis in some cases. And I ask that Council concur in having us get more detailed infor- mation so that we might understand the situation to see if there is anything further we might be able to do to be of help.