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HomeMy WebLinkAboutCouncil Actions 05-06-91 SpMtgSPECIAL MEETING ROANOKE CITY COUNCIL Monday, May 6, 1991 1:30 p.m. AGENDA 2. 3. 4. Call to Order. Roll Call. Invocation. The Pledge of Allegiance to the Flag of the United States of America· Statement of Purpose. Mayor Taylor. The purpose of the Special Meeting will be to convene in Executive Session to discuss acquisition of real property for public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended; disposition of publicly held pro- perty, pursuant to Section 2.1-344 (A)(3); and discussion of specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of contracts to be negotiated, pursuant to Section 2.1-344 (A)(7); all of the foregoing relating to development of The Hotel Roanoke and construction of a publicly owned conference center adjacent thereto. Motion to convene in Executive Session to discuss acquisition of real property for public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended; disposition of publicly held property, pursuant to Section 2.1-344 (A)(3); and discussion of specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of contracts to be negotiated, pursuant to Section 2.1-344 (A)(?); all of the foregoing relating to development of The Hotel Roanoke and construction of a publicly owned conference center adjacent thereto. Certification of Executive Session. Adjournment. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Mayor May 6, 1991 The Honorable Vice-Mayor and Members of the Roanoke City CounciZ Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Councii, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. Sincerely, Noel C. Tayl Mayor NCT:se Room 452 Municipal Building 215 Church Avenue, S. W., Roanoke, Virginia 24011 (703) 981-2444 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 May 7, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #24A Mr. Robert L. Laslie Vice President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Mr. Laslie: I am enclosing copy of the Roanoke City Charter amendment which ~vas enacted by the 1991 Session of the General Assembly. You are requested to include the Charter amendment in the next supplement to our City Code. If you have questions, please do not hesitate to call me at 703-981-2541. Sincerely, ~l~/~ Mary F. Parker, CMC/AAE City Clerk MFP:ra LASLIE1 Eric. pc: Mr. ~ilburn C. Oibling, Jr., City Attorney WILBURN C. DIBLING, JR. CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 24011-1595 May 6~ 1991 WILLIAM X PARSONS MARK ALLAN WILLIAMS KATHLEEN MARIE KRONAU STEVEN J. TALEVI ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: 1991 Charter Amendments Dear Mrs. Bowles and Gentlemen: I am attaching copies of Chapters 449 and 466 of the 1991 Acts of Assembly which are amendments to the Roanoke City Charter. Each Act was signed by the Governor on March 22, 1991, and each Act carries an emergency clause and has been effective from such date. Chapter 449 increases the maximum penalty for violation of local ordinances (page 6); provides for staggered terms for members of the Board of Zoning Appeals (page 7); and provides for civil penalties for wrongful demolition of historic buildings (page 9). Chapter 466 provides for de- sign overlay districts to encourage compatible development in areas of the City identified on an adopted comprehensive plan as having historic value (page 1). The amendments to the City Charter will be included in a future supplement to the City Code compiled by Municipal Code Corporation. I hope this information will be useful to you. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCDJr:fcf Enclosures cc: Mary F. Parker, City Clerk 1991 SESSION VIRGINIA ACTS OF ASSEMBLY - CHAPTER ~ ~ 9 An Act to amend and reenact ~ 2 and ~2, as severally amended, o! Chapter 21~ of the Acts of Assembly of 1952, which provided a charter/or the City of Roanoke, and to amend such chapter by adding a section numbered $2.1, the amended and added sections relating to the powers of the city, the zoning and demolition of historic buildings. [S 528] Approved MAR 2 2 1991 Be it enactedbY the General Assembly of Virginia: 1. That §§ 2 and 62, as severally amended, of Chapter 216 of the Acts of Assembly of 1952 are amended and reenacted and that such chapter is amended by adding a section numbered 62.1 as follows: ~n2. Powers of the city. addition to the powers mentioned in the preceding section, the said city shall have power: (1) To raise annually by taxes and asses~menis in the city such sums of money as the council hereinafter provided for shall deem necessary for the purposes of the city and in such manner as the council shall deem expedient, in accordance with the Constitution and laws of this State Commonwealth and of the United States; provided, however, that it shall impose no tax on the bonds of said city. (2) To impose special or local assessments for local improvements and enforce payment there.of, .subject, however, to such limitations prescribed by the Constitution of Virginia as may oe in .torce at the time of the imposition of such special or local assessments. (3) Subject to the provisions of the Constitution of Virginia and of sa~ ~ ........ ~ .....bv~ 47, 48 and 4~9 of this charter, to contract debts, borrow money and make and issue evidence of indebtedness. (4) To expend the money of the city for all lawful purposes. (5) To acquire by purchase, lease, lease purchase, gift, bequest, devise, condemnation or otherwise, property, real or personal, or any estate or interest therein, within or without the city or Sta~ Commonwealth and for any of the purposes Of the city; and to hold, improve, sell, lease, mortgage, pledge or otherwise dispose of the same or any other part thereof. (6) To acquire, in any lawful manner, for the purpose of encouraging commerce and manufacture, lands within and without the city not exceeding at any one time five thousand acres in the aggregate, and from time to time to sell or lease the same or any part thereof for industrial or commercial uses and purposes. (7) To make and maintain public improvements of all kinds, including municipal and other public buildings, armories, markets, comfort stations or rest rooms and all buildings and structures necessary or appropriate for the use of the departments of fire and police; and to establish a market or markets in and for said city, and to appoint proper officers therefor; to prescribe the time and place for holding the same; to provide suitable buildings and grounds therefor and to make and enforce such rules and regulations as shall be necessary to restrain and prevent huckstering, forestalling and regrading, and for the purpose of regulating and controlling the sale of fresh meats, fresh fish, farm and domestic products in said city the council shall have authority to continue the sale of such articles or products to the public markets and public squares provided by the city for that purpose, and shall have full power and authority to use such streets, avenues or alleys in the city around the public market and public squares as may be necessary to provide for vehicles from which farm and domestic products are offered for sale, and may by resolution or ordinance designate the streets or other public places on or in which all licensed peddlers may sell or offer for sale their goods, wares or merchandise and shall have authority to levy and collect a license tax for the sale of fresh meats and fresh fish, and may impose a curbege tax for each vehicle containing farm and domestic products brought into said city and sold or offered for sale on the market, and to acquire by condemnation or otherwise all lands, riparian and other rights and easements necessary for such improvements, or any of them. (7.1) To own, manage and operate a city auditorium, civic center, coliseum, convention hall, stadium, theater, exhibition hall, or combination thereof, or other place of public assembly, and to permit the use of the same by others upon such terms and for such charges as the council may prescribe; and in order to further the best interests of the public and lead to greater use of any such facilities, to do all things necessary and proper to encourage the use thereof by arrangin~ or engaging shows, plays, exhibitions, performances and all other entertainmentsof whatsoever nature. Such encouragement may, without limitations as to other permissible activities, include the expenditure of city funds to promote such activities and to bring notice to the public of entertainments at such public facilities, engaging persons to bring entertainments thereto from which the city may derive income, and the payment of funds to such persons in advance or out of proceeds derived therefrom in connection therewith; and may include entering into a~reements with such other persons guaranteeing minimum sums to be payable to such persons for future performances, provided that at no time shall the aggregate amount of all outstanding guarantees be more than such sum as may be fixed by the council. Notwithstanding any other provisions of this charter, the' council may appropriate funds to a special or revolving account in order to engage, advertise and promote any such entert~iqrnent and to operate any of the foregoing facilities, and when such fund is created such person or persons as may be desiguated by ordinance of the council, after providing fidelity bend with corporate surety payable to the city in a penalty not less than the authorized amount of such special or revolving fund, may sigu checks a~alnst said fund and expend cash therefrom for any of the foregoing purposes. (8) To furnish all local public service, to purchase, hire, construct, own, lease, maintain and operate local public utilities, to acquire by condemnation or otherwise, within or without the corporate limits, lands and property necessary for any such purpose. (9) To acquire in any lawful manner in any county of the state, or without the state loUCh .water lands, .and la~..d~, under water.as th.e council, of. said city may deem necessary r .me. pu..rpose o! .p.ro.Vlmng. an a~lequate water' supply !or sa~.d city and of piping or coanucung me same, to lay mi necessary mains; to erect aaa maintain all necessary dams, pumping stations and other works in connection therewith; to process, filter, or purify such water supply and to add thereto mineral or other substances to make the water more potable or more healthful, or to promote th blic welfare; to make reasonable rules and regulations for promoting the purity of its ~du water supply and for protecting the same from pollution; and for thispurp to exe fuU police powers mid pa ol over all lands comprised withinthe limits of the watershed tributary to any tach water supply wherever such lands may be located in th[q state; to impose and enforce adequate penalties for the violation of any such rules and regulations; and in prevent by injunction any pollution or threatened pollution of such water supply and any and all acts likely to impair the purity thereof; and to acquire lands or material for any such use. For any of the condemnation, purchase orotherwise' any estate or interest in such lands or any of them, or any right or easement therein, or may acquire such lands or any of them in fee, reserving to the owner or owners thereof such rights or easements therein as may be prescribed in the ordinance providin~ for such condemnation or purchase. The said city may sell or supply to persons, firms or industries residing or located outside of the city limits any surplus of water it may have over and above the amount required to supply its own inhabitants. (10) To establish and enforce water rates and rates and chargss f°redUbliCfurnish utilities, or other service products, or conveniences, operated, rendered or by the city;, to employ necessary competent inspectors to inspect the reservoirs, watersheds, filtering plants, pumps and pumpin~ machinery and all other equipment of and all sources of water supply of every water company furnishing such water for domestic purposes, or use in the homes, of the inhabitants of the city, to compel any such water company, which owns or operates such reservoirs, watersheds, filtering plants, pumps and pumping machinery or other equipment or source or sources of said water supply to pay the reasonable cost of such inspectors; to give reasonable notice to any such water company of any condition disclosed by any such inspection which, in the opinion of said inspector and of a majority of the city council renders, or unless remedied probably will render the said water or water supply of the city or its inhabitants or any part thereof dangerons or unfit to be used for drinking purposes or general domestic purposes and to require any such water company to remedy any such condition within a reasonable time to be stated in said notice; to specify in said notice the particular acts or things which are required to be done by any such water company to remedy or prevent any such condition of said water or water supply; and if said condition be not remedied by said water company and the acts and things specified in said notice to said water company to be done by it, be not done within the time specified in said notice, and if a majority of said city council shall by 3 resolution, at a meeting of the said council, at which said water company has had reasonable notice and opportunity to produce evidence and be heard, declared that an emergency exists requiring the doing of said acts or things, so specified in said notice or any part of them, to remedy or prevent such unfit or improper water or water supply being provided for or furnished to the inhabitants of the city or any of them, then the city council is hereby empowered and it shall be its duty immediately to do the acts or things so specified in said notice to said water company, and in said emergency resolution, and said city council shall have the power and it shall be its duty, either by withholding the water rentals which may thereafter become due from the city to said water company, to reimburse the city for any amount expended in the doing of said acts or things, or to recover said amount from said water company by any appropriate action at law or suit in equity; provided, however, that ~e. maxlm, um amount, which the said city may so expend in any calendar half-year period, De,ween January first and June thirtieth, or between July first and December thirty-first, shall not exceed the sum of seven thousand five hundred dollars; and provided, further, that any such water company shall have the right by proper legal proceedings to have determined whether or not any such expenditure which may have been so made by said city was made through abuse of discretion or without probable cause to believe said expenditure a necessary one for the protection of the city's water supply; and ff in any such proceeding it shall be finally determined that said expenditure was one not necessary for said purpose, said water company shall recover from the city any water rentals which may have been retained as a reimbursement for said expenditure; and provided, further, that if said expenditure be found not a necessary one the city shall be entitled to receive from said water company by reason of said expenditure only such amount as under a quantum meruit it may be determined the said water company has received actual benefit of and in justice ought to pay value received for. Permitting the growth of algae in an amount which materially affects the purity, taste or smell of such water, so as to render the same unfit for drinking purposes or general domestic use, in the reservoirs or sources of water supply is hereby declared a condition which it is the duty of the city council to prevent or remedy under the powers granted in this subsection. Nothing herein contained shall be construed as in anywise limiting, altering, affecting or impairing the existing duties, jurisdiction or powers of the State Corporation Commission or of the State Board of Health or any other agency of the ~ Commonwealth over water companies in the City of Roanoke or elsewhere, but any existing powers, duties or jurisdiction of the State Corporation Commission, State Board of Health or other agency of the ~ Commonwealth which are hereby conferred or imposed upon the city council, shall be deemed to be concurrent. (11) To acquire in the manner provided by the general laws any existing water, gas or electric plant works or system, or any part thereof. (12) To establish, open, widen, extend, grade, improve, construct, maintain, light, sprinkle and clean, public highways, streets, alleys, boulevards and parkways, and to alter, or close the same; to establish and maintain parks, playgrounds and other public grounds; to construct, maintain and operate bridges, viaducts, subways, tunnels, sewers and drains, and to regulate the use of all such highways, parks, public grounds and works; to plant and maintain shade trees along the streets and upon such public grounds; to prevent the obstruction of such streets and highways, and abolish and prevent grade crossings over the same by railroads in the manner provided by law; regulate the operation and speed of all cars and vehicles using the same, as well as the operation and speed of all engines, cars and trains on railroads within the city; to provide by ordinance for the removal from such streets, highways, alleys, boulevards, parkways and other public places of vehicles and other objects abandoned thereon or left or placed thereon in violation of law or of an ordinance of the city, and to take charge of, impound and thereafter dispose of by sale or otherwise, such vehicles or other objects, any such sale to be held only after the owner or person lawfully entitled to the possession thereof shall have refused to pay the costs of such removal and keeping or after such vehicle or other object shall have remained unclaimed in the custody of the city for not less than sixty days, and, in either case, after notice of such sale, describing the vehicle or object to be sold, shall have been published for not less than five days in a local dally newspaper of general circulation, and to recover the costs of such removal, keeping and sale; to provide for the condemnation and scrapping or other disposition of abandoned or unclaimed motor vehicles which, by reason of damage or dilapidation, are unsafe and impracticable of repair, to regulate the service to be rendered and rates to be charged by busses, motorcars, cabs and other vehicles for the carrying of passengers and by vehicles for the transfer of baggage; to require all telephone and telegraph wires and all wires and cables carrying electricity to be placed in conduits 4 under~r, ound and prescribe rules and. .reguiatio~ for. the construction and use of such conduits; and to do ail other things wan~soever aoapteo to make said streets and highways safe, convenient and attractive. (123) To acquire, construct, ow~., mai.nta~, a~..d operate, .~.t~. n and .wino. ut .the city, places for the parking or .s~o. rage o! ve.ki~ Dy me. p.u. blic; wn. lc~ sb~ail mclune., out. ~sl~l~ not be limited to parking lots, garages, ouumngs an~ other facilities, any o! which may be provided in areas or space anove or ~elow punnc stree~ sidewalks, or other public places, when in the opinion o! the council they are necessary to relieve congestion in the use of streets and to reduce hazards incident to such use; provide for their management and control by a department of the city government or by a board, commission or agency specially established by. or.diannce for thee p .arpose. o.r to provide, by lease or franchise granted by the council, for melt managemem ano comrol by others than the city, authorize or permit others to use, operate or maintain such places or any portions thereof, pursuant to lease or agreement, upon~ su.ch terms and conditions as the council may determine by ordi .ce: and an .or the chef. of compe tion for the parking or storage of vehicles or other services at or in such (12.2~ To acouire, in any lawful p~nner, in fee simple or by easement, land and other prol~erty' and t~ construct-.thereon and o.wn, equip., male. tail. and Ol.~.rate, within .and ,~tth^,,t th~ ~itv airr~nrts alia all the annurten~nces mereo~ an~ appruacn zones ana clear zones reasonably necessary therefor., .inclu.din~ all. factiiti.~ d. eem.ed_n~nsenss~.,~,., fo,r th_ landing, departure, stora.g, e and se_r?cmg o! air?an; .provto.e ~or. me~r_,m__~ ~o~en[ an~a control by a departmea[ of the o[y govermnea[ or Dy a Doaro, comnus~un age cy specially established by ordinance for the purpose; to charge or authorize the charging o! compensation for the use of any such airport or any o! its appurtenances; lease any appurtensnce of any such airport or any concession incidental thereto or, in the discretion of the council, lease any such airport and its appurtenances with the right to all concessions thereon to, or enter into a contract or contracts for the management and operation of the same or any one or more of them with any person, firm or corporation on such terms and conditions as the council may determine by ordinance; and to have and exercise ail other power and authority with respect to aviation and airports accorded to cities under general law. (12.3) To acquire, construct, own, maintain and operate, within and without the city, stadia, arenas, goff courts, ~wimming pools and other athletic or recreational facilities; provide for their management and control by a department of the city government or by a board, comm~ion or agency specially established by ord!n~nce for the purpose, charge or authorize the char~iag of compensation for the use of or admission to any such facility, including charges for any services incidental thereto; to regulate the use of the same; to lease, subject to such regulations as may. be estab~lish, ed. by ordinance, any such aforesaid facility or any concession incidental thereto, or emer m~o a contract with any person, firm or corporation for the m~n,!ement and operation of any such facility, including the right to all concessions incident to the subject of such contract, on such terms and conditions as the council may determine by ord!,znce. (13) To construct and l~in~in: or aid in constructing and maintaining, public roads, sidewalks, boulevards, parkways, tunnels and bridges beyond the limits o! the city, in order to facilitate public travel to and from said city and its suburbs and to and from said city and any property owned by said city and situated beyond the corporate limits thereof, and to acquire land nec~ry for such purpose by condemnation or otherwise. (14) Subject to the provisions of the Constitution o! Virginia to grant franchises for public utilities. (15) To collect and dispose of sewage, offal, ashes, garbage, carcasses Of dead animals and other refuse, and to acquire and operate reduction or other plants for the utilization or destruction of such materials, or any o~ them; or to contract for and regulate the collection and disposal thereof. To compel the abatement o! smoke, dust and fly-nsh; to regulate and control the installation, alteration and repair of all combustion equipment, and to control and prohibit pollution of the air. (16) To compel the abatement and removal of all nuisances within the city, or up.on property owned by the city, beyond its limits; to require ail lands, lots and other premises within the city to to be kept clean, ~mitary and free from weeds; to regulate or prevent slaughterhouses or other noisome or offensive business within said city; the keeping of animals, poultry and other fowl therein, or the exercise of any dangerous or unwholesome business, trade or employment therein; to regulate the transportation o! ail articles through the streets of the city; to compel the abatement of smoke and dust, and prevent unnecessary noise therein; to regulate the location of buildings or lots where animals or fowls are kept and the manner in which such shall be kept and constructed, and generally to define, prohibit, abate, suppress and prevent ali things detrimental to the health, morals, comfort, safety, convenience and welfare of the inhabitants of the city. (17) If any ground in the said city shall be subject to be covered by stagnant water or if the owner or occupant thereof shall permit any offensive or unwholesome substance to remain or accumulate thereon, the said council may cause such ground to be filled up, raised or drained, or may cause such substance to be covered or removed therefrom, provided, that reasonable notice shall be first given to the said owner or occupant or his agent. In case of nonresident owners who have no agent in said city, such notice may be given by publication; in which event two insertions of such notice on separate days, in any newspaper published in said city, at least ten days before the first day any action is to be taken shall be sufficient notice. (.18) To direct the location of all buildings for storing gunpowder or other explosive or comonstible substances, to regulate or prohibit the sale and use of dynamite, gunpowder, fire.c~ckers, ker.ose.n..e, oil, .ga.~o..linq: nitroglycerine, campbene, burning fluid, and all explosive or comousuole materials, me exhibition of fireworks, the discharge of firearms, the use of candles and lighis in barns, stables and other buildings, the making of bonfires and the carrying of concealed weapons, and to regulate the movement over its streets of dangerous, explosive, or highly combustible rnateriais. (19) To regulate or prohibit the running at large in said city of any or all animals and fowl; to regulate or prohibit the keeping or raising of same within said city, and to subject the . .s~me..to .such. levies, .re.~ula~o~ and taxes as it may deem proper; to prohibit or regnla£e me t~eeping or raising or pigeons or other birds; and to provide for the seizure, impounding, destruction or disposition of any such animal or fowl found running at large or raised or kept in violation of such regulation. (20) To ~heeSte .rein.and.punish drunkards, vagrants, mendicants and street beggars, and to provide for e treatment of drunkards, alcoholics and drug addicts. (21) To prevent vice and immorality; to preserve public peace and good order, to prevent and quell riots, disturbances and disorderly assemblages; to suppress houses of ill fame, gambling honses and gambling devices of ali kinds, to prevent lewd, indecent or disorderly conduct or exhibitions in the city. (22) To inspect, test, measure and weigh any commodity or article for consumption or use, manufactured, stored, processed or offered for sale within the city, and to establish, regulate, licenseextingnishinspectand weights, meters, measures and scales. (23) To and prevent fires and compel citizens to render assistance to the fire department in case of need, and to establish, regulate and control a fire department or division; to regulate the size, materials and construction of buildings, fences, and other structures hereafter erected in such manner as the public safety and convenience may require; to remove, or require to be removed, any building, structure or addition thereto which by reason of dilapidation, defect of structure, or other causes, may have become dangerous to life or property, or which may be erected, contrary to law; to establish and designate from time to time fire limits within which limits wooden buildings shall not be constructed, removed, added to or enlarged, and to direct that any or all future buildings within such limits shall be constructed of stone, natural or artificial, concrete, brick, iron or other fireproof material. (24) To provide for the care, support and maintenance of children and of sick, aged, insane, disabled, or poor persons and paupers. (25) To establish, organize and administer public schools, colleges and libraries subject to the general laws establishing a standard of education for the state. (26) To provide and maintain, either within or without the city, charitable, recreative, curative, corrective, detentive, or penal institutions. (27) To provide for the removal of paupers or dependent persons recently come into the city where permitted by state or federal laws. (28) To provide for the preservation of the general health of the inhabitants of said city, make regulations to secure the same, inspect all food and foodstuffs and prevent the introduction and sale in said city of any article or thing intended for human consumption, which is adulterated, impure or otherwise dangerous to health, and to condemn, seize and destroy or otherwise dispose of any such article or thing without liability to the owner thereof, to prevent the introduction or spread of contagious or infectious diseases; and prevent and suppress diseases generally; to provide and regulate hospitals within or without the city limits, and to enforce the removal of persons afflicted with contagious or infectious disease to hospitals provided for them, to provide a department of health, to have the powers of a board of health, for said city, with the authority necessary for the prompt and efficient ~rformance of its duties, with power to i~vest any or ail the officla~ or employees of such department of health with such powers as the police officers of the city have; to establish a quarantine ground within or without the city limits, and such quarantine regulations ~in~t infectiotts and contagious disease as the said council may see fit, subject to the laws of the Slat4~ Commonw'~alt/t and the United Slates; to provide and keep records of vital statistics and compel the return of nil births, deaths and other information necessary thereto. (29) To acquire by purchase, gift, devise, condemnation, or otherwise, lands, either within or without the city, to be used, kept and improved as a place for the interment of the dead, and to make and enforce all necessary roles and regulations for the protection and use thereof; and generally to regulate the burial and disposition of the dead. (30) To exercise full police powers, and establish and rpsi~lain a department or division of police. (31) To do nil things whatsoever necessary or expedient for promoting or maintaining the general welfare, comfort, education, morals, peace, government, health, trade, commerce or industries of the city or its inhabitants. (31.1) To enact an ordinance, after a public hearing, to define places of public accommodation and to prohibit discrimination in such places of public accommodation on the basis of race, creed, color, national origin or sex. (32) To make and enforce aH ordinances, rules and regulations necessary or expedient for the purpose of carrying into effect the powers conferred by thi~ charter or by any general law, and to provide and impose suilable ponallies for the violation of such ordinances, rules and regulations, or any of them, by fine not exceeding mm two thousand five hundred dollars or tml~:kman~nt con, ne,neat not exceeding twelve months, or both, the city may maintain a suit to restrain by injunction the violation of any ordinance notwithstanding such ordinance may provide punishment for its violation. The enumeration of particular powers in thi.q charter shall not be deemed or held to be exclusive, but in addition to the powers enumerated herein implied thereby, or apprNwlate to the exercise thereof, the said city shall have and may exercise aH other powers wlaich are now or may hereafter be possessed or enjoyed by cities under the Constitution and al laws of thi~ state. 62. Zoning. ~1) For the promotion of health, safety, morals, comfort, prosperity, .o.r general welfare of the general public, the council of the City of Roanoke may, by oromance, divide the area of the city into one or moro districts of such shape and area us may be deemed best suited to carry out the purposes of this act, and in such district or districts may establish, set hack building lin. es,. pr~.~te~,~ and restrict the location, erection, construction, reco~ir~ction, alteratio,. ,e or use of buildings and other structures, their height, area and bulk, and percenlage of lot to be occupied by buildings or other structures, the size of yards, courts and other open spaces, and the trade, industry, residence and other specific uses of the premises in such di~hlct or districts. Any ordinance eanctod under the authority of this act may exempt from the oporalion thereof any baHding or structure used or to be used by a public service corporation (not otherwise exempted) as to which proof shall be presented to the board of zoning appeals that the exemption of such building or structure is reasonably necessary for the convenience or welfare of the public. (2) All such regulations shall be uniform for each class, or k!nd of. bull. dings thro.ughoui each district, but the regulations in one district may differ trom those In omer di~h~tcts. (3) Such regulations shall be made in accordance with a comprehensive p!~n; and designed to lessen congestion in the streets, to secure safety fromfire, panic and other dangers, to promote health and the general welfare; to provide adequate tight and nic, to prevent the overcrowding of land; to avoid undue concentration of population; to facililato the adeqnate provision of transportation, water, sewerage, schools, .p~r. ks,.nnd other pu..blic requirements. Such regulations shall be made with reasonnbla consieerauon umong omer things, to the character of the district and its peculiar suilability for particular uses, and with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the city. (4) The council of the City of Roanoke shaH provide for the mnnner in which such regulations and restrictions and the boundaries of such districts shall be determined, established and enforced, and from time to time amended, supplemented or changed. However, no such regulation, restriction or boundary shall become effective until after a public hearing in relation thereto, at which perties in interest and citizens shah have an opportunity to be heard. At least fifteen days notice of the lime and place of such hearing shall be published in a paper of general circulation in said city, or in a city official bulletin as provided in s~ti4m .~ 43 of this charter. 7 (5) Such regulation, rest. r.i....cti.ons, and boundaries may from time to time bo amended, supplemented, changed, moillflea, or repealed. In case, however, of a protest against such change signed by the owners of twenty percent or moro either of the area of the lots included in each proposed change, or of those immediately adjacent in the rear thereof or of those directly opposite thereto, such amendment shall not become effective except' by the favorable vote of five-sevenths of all the members of the council. The provisions of the previous section relative to public hearings and official notice shall apply equally to all changes or amendments. (6) The council of the City of Roanoke shall appoint a commission to be known as the planning commission to recommend the boundaries of the various original districts and appropriate regulations to be enforced therein. Such commission shall make a preliminary report or reports and hold public hearings thereon before submitting its final report, and the council of the City of Roanoke shall take such action on said preliminary report or reports, and also on the final report of the commission, as it shall deem necessary. (7) The council of ~e _City of Roanoke may appoint a board of zoning appeals, and in the regulations and restrlcuous adopted pursuant to the authority of this act may provide ~td~oe~Sala~d .~__~.d of z.oalng ap,.l:~eals may, in appropriate cases and subject to appropriate ..... ~ uno .saxeguaros, vary me application of the terms of the ord. inance in harmony w~m l~s generoi purpose and intent and in accordance with §enerai or specific rules therein contained. (8) The board of zoning appeals shall consist of five members, each to be appointed for a term of three years and removable for cause by the appointing authority, upon written chaises and after public hearing. The preceding s~ntenc~ notwithstanding, at 'the expiration the terms of the meml~rs serving on the t~oard of zoning appeals a~ of Januar~ 1, 1991, two meml~ers shall 1~ appointed for terms of three years each, two rneml~rs shall l~ appointed for terms of t~o y~ars each, and one rnernt~r shall be appointed for a term of one year. Thereafter, all members zhall be appointed for terms of three years each. Vacancies shall be filled for the unexpired term of any member whose term becomes vacant. (9) The board shall adopt rules in accordance with the provisions of any ordinance adopted pursuant to this act. Meetings of the board shall be held at the call of the chairman and such other times as the board may determine. Such chairman, or in his absence, the acti.n~ chairman, may administer oaths and compel the attendance of witnesses. All meeungs of the board shall be open to the public. The board shall keep minutes of its proceedings showing the vote of each member upon each question, or if absent or falling to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately tiled in. the office of the board, and shall bo a public record. b (I0) Ap. peals .to th.e bom/d, of zoning, appeals may be taken by any person a 'eyed or Y. a.n.y.or.rlcer, fl. eparu_n_ ent, board or om'eau of the cit~ affected hv any a,,,-~8~, ,,f *h~ ailmln~.ratlva OlTlcer..~uch appeal shall be taken ,.,~,~-,' ......... ~ ~v-~ ....... y .... ~ filing ,,,mm ~ ~=o~ouame ume as proviaed by the rules of the board by with the officer from whom the appeal is taken and with the board of zoning appeals a notice of appeal specifying the grounds thereof. The officer from whom the appeal is taken shall forthwith transmit to the board all papers constituting the record upon which the action appealed from was taken. (1.I.). An .appeal .stays ..ali proc~din~ .in furtherance of the action appealed from, unless the orncer ~rom whom me appeal is taken certifies to the board of zoning appeals after the notice of appeal shall have been filed with him that by roason of facts stated in the certificate a stay would, in his opinion, cause imminent peril to life or property. In such case proceedings shall not be stayed otherwise than by a restraining order which may be granted by the board of zoning appeals or by a court of record on application, and notice to the officer from whom the appeal is taken and on due cause shown. (12) The board of zoning appeals shall fix a reasonable time for the hearing of the appeal, give public notice thereof, as well as due notice to the parties in interest, and decide the same within a reasonable time. UPOn the hearing any party may appear in person or by agent or by attorney. (1:3) The board of zoning appeals shall have the following powers: (a) To hear and decide appeals where it is alleged thero is error in any order, requirement, decision, or determination made by administrative officials in the enforcement of this Act or of any ordinance adopted pursuant thereto. (b) To hear and decide special exceptions to the terms of the ordinance upon which such board is required to pass under such ordinance. (c) To authorize upon appeal in specific cases such variance from the terms of the ordinance as will not be contrary to the public interest where owing to special conditions a literal enforcement of the provisions of the ordinance will resultih unnecessary hardship, and so that the spirit of the ordinance shall be observed and sub~antial Justice done. (14) In exercising the above-mentioned powers such board may, in conformity with the provisions of this act, reverse or affirm, wholly or partly, or may modify the order, requirement, decision or determination appealed from and may make such order, requirement, decision or determination as ought to be made, and to that end shall have all the powers of the officer from whom theappeal is taken. (15) The concurring vote of three members of the board shall be necessary to reverse any order, requirement, decision or determination of any such administrative official, or to decide in favor of the applicant on any matter upon which it is required to pass under any such ordinance or to effect any variation in such ordinance. (16) Any person or persons, jointly or severally, aggrieved by any decision of the board of zoning appeals, or any officer, department, board or bureau of the municipality, may present to a court of record of the City of Roanoke a petition, duly verified, setting forth Such .~etition shall be presented to the court days after the filing of the decist(~n in the office of the board. (17) Upon the presentation of such petition, the court may allow a writ of certiorari directed to the board of zoning appeals to review such decision of the board of zoning appeals and shall prescribe therein the time within which a return thereto must be made and served upon the relator's attorney, which shall not be less than ten days and may be extended by the court. The allowance of the writ shall not stay proceedings upon the decision appealed from, but the court may, on application, on notice to the board and on due cause shown, grant a re~.ralning order. (18) The board of zoning appeals shall not be required to return the original papers aCted upon by it, but it shall be sufficient to return certified or sworn copies thereof or of such portions thereof as may be called for by such wriL The return shall concisely sot forth such other facts as may be pertinent and material to show the grounds of the decision appealed from and shallbe verified. (19) If, upon the hearing, it shall appear to the court that testimony is necessary for the proper disposition of the matter, it may take evidence or appoint a commissioner to take such evidence as it may direct and report the same to the court with his findings of faCt and conclusions of law, which shall constitute a part of the proceeding upon which the determination of the court shall be made. The court may reverse or affirm, wholly or partly, or may modify the decision brought up for review. (20) Costs shall not be allowed against the board, unless it shall appear to the court that it acted with gross negligence or in bad faith or with malice ihmaking the decision appealed from. (21) All issues in any proceeding under this section shall have preference over all other civil actions and proceedings, except where otherwise provided by general ~w. (22) In case any building or structure is erected, constructed, recoru~ruCted, altered, repaired, or converted; or any building, structure or land is used in violation of this act or of any ordinance or other regulation made under authority conferred hereby, the proper authorities of the city, in addition to other remedies, may institute any appropriate action or proceeding to prevent such unlawful erection, construction, reconstruction, alteration, repair, conversion, to restrain, correct or abate such violation, to prevent the occupancy of said building, structure or land, or to prevent any illegal act, conduct, business or use in or about such premises. (23) Said regulations shall be enforced by the division of building inspection which is empowered to cause any building, structure, place or premises to be inspected, and examined and to order in writing the remedying of any condition found to exist thereto or thereat in violation of any provision of the regulations made under authority of this or the preceding paragraph. The owner or general agent of the building or premises where a violation of any provision of said regulations has been committed or shall exist, or the lessee or tenant of an entire building or entire premises where such violation has been committed or shall exist, or the owner, general agent, lessee or tenant of any part of the building or premises in which such violation has been committed or shall exist, or the general agent, architect, builder, contractor or any other person who commits, takes part or assists in any such violation or who maintains any building or premises in which any such violations shall exist shall be guilty of a misdemeanor, punishable by a fine of not less than $10.00 nor more than $1000.00. In any case of the existence of a violation of any provision of said regulations the owner, lessee, tenant or agent shall be subject to a civil 9 an~nalty .of .fi.ft~..doll .a.a.a.a~...A~.y..s.uch pervo, n who having been served with an order to remove y sucn vtotanon, snau tau to comply with said order within ten days after such service or shall continue to violate any provisions of the said regulations in the respect named in such order shall also be subject to a civil penalty of two hundred fifty dollars. 3g 62.1. Authority of city council to impose civil penalties for wrongful demolition of historic buildings. 1. Notwithstanding the provisions o/ any state law which authorizes civil penalties for the violation of a local zoning ordinance, the council of the City of Roanoke may adopt an ordinance which establishes a civil penalty for the demolition, razing or moving of a building or structure without obtaining any required demolition permit and certificate of appropriateness when such building or structure is located within any historic zoning district of the city. The penalty established by the ordinance shall b~ imposed on the party deemed by the court to 1~ responsible for the violation and shah not exceed twice the fair market value of the building or structure, as determined by the city real estate tax assessment at the time of the demolition. 2. An action s~ehing the imposition of such a penalty shah be instituted by petition filed by the city in circuit court, which shall be tried in the same manner as any action at law. It shah be the burden of the city to show the liability of the violator by a preponderance of the evidence. An admL~ion of liability or finding a criminal conviction for any purpose. The filing o/ any action pursuant to this section shah preclude a criminal prosecution for the same offert~, except where the demolition, razing or moving hns resulted in l~rsonal in/ury. 3. The defendant, within twenty-one days after the filing of the patition, may file an answer and, without admitting liability, agree to restor~ the building or structure as it existed prior to demolition. If the restoration is completed within the time agreed upon by the parties, or as established by the court, the petition shah be dismi&~d from the court's docket. 4. Nothing in this section shall preclude action by the zoning administrator under 15.1-491 (dj of the Code o/ Virginia or by the city under Virginia, either by separate action or as a part of the petition seeking a civil penalty. 2. That an emergency exists and this act is in force from its A TRUE COPY, TESTE~ ,~..,,glerkj~ the ~CL '~e O~ Dc'?gate'~ and"- Keeper ol the Rolls of tine St~a President of the Senate Approved: Speaker of the House of Delegates Governor 1991 SESSION VIRGINIA ACTS OF ASSEMBLY - CHAPTER /, 6 & An Ac~ to amend and reenact ~ 62, as amended, of Chapter 216 of the Acts of A~embly of 1952, which provided a charter for the City of Roanoke, relating to zoning. [S 529{ Approved ~AR 2 2 1991 _B.e.it.e_n_acted by th.e .General Assembly of Virginia: 1. inat§ §2, as amenuea, of Chapter 216 of the Acts of Assembly of 1952 is amended and reenacted as follows: § 62. Zoning. (1) For the promotion of health, safetY, morals, comfort, prosperity, or general welfare of the general public, the council of the City of Roanoke may, by ordinance, divide the area of the city into one or more districts of such shape and area as may be deemed best suited to carry out the purposes of this act, and in such district or districts nuiy establish, set beck building lines, regulate and rast~ict the location, erection, coast, ruction, reconstruction, alteration, repair or use of buildings and other structures, their height, area and bulk, and percentage of lot to be occupied by buildings or other structures, the size of yards, courts and other open spaces, and the trade, industry, residence and other specific uses of the premises in such district or districts. Any ordinance enacted under the authority of this act may exempt from the operation thereof any building or structure used or to be used by a public service corporation (not otherwise exempted) as to which proof shall be p~r~nted to the board of zoalng appeals that the exemption of such building or structure reasonably necessary for the convenience or welfare of the public. (2) All such regulalions shall be uniform for each class or kind of buildings throughout each district, but the regulations in one district may differ from those in other districts. (3) Such regulations shall be made in accordance with a comprehensive plan, and dosigned to lessen congestion in the streets, to secure safety from fire, panic and other dangers, to promote health and the general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of tr~,~qportation, water, sewerase, schools, parks, and other public requirements. Such regulations shall be made with reasonable consideration among other things, to the character of the district and its peculiar suitability for particular uses, and with a view to conserving the value of buildings and encouraging the most appropriate use of land thronghout the citY. (4) The council of the CitY of Roanoke shall provide for the manner in which such regulations and restrictions and the boundaries of such districts shall be determined, established and enforced, and from time to time amended, supplemented or changed. However, no such regulation, restriction or boundary shall become effective until after a public hearing in relation thereto, at which parties in interest and citizens shall have an opportunity to be heard. At least fifteen days notice of the time and place of such hearing shall be published in a paper of general circulation in said city, or in a city official bulletin as provided in § 43 of this charter. (5) Such regulation, restrictions, and boundaries may from time to time be amended, supplemented, changed, modified, or repealed. In case, however, of a protest against such change signed by the owners of twenty percent or more either of the area of the lots included in each proposed change, or of those immediately adjacent in the rear thereof, or of those directly opposite thereto, such amendment shall not become effective except by the favorable vote of five-sevenths of all the members of the council. The provisions of the previous section relative to public hearings and official notice shall apply equally to all changes or amendments. (5.1) In order to facilitate the creation of a convenient, attractive and harmonious community, the council of the City of Roanoke may, after recommendation from the planning commission and public notice and hearing pursuant to # 15.1-431, establish design overlay districts to encourage compatible development in areas o! the city identified on an adopted comprehensive plan as having historic value. In such areas, city council may adopt specific standards as to new construction or rehabilitation within view /rom public streets and provide /or a design review process. City council may establish a lee applicable to such design review process which shall not exceed the actual cost o/ such review process or $200.00, whichever is less. (6) The council of the City of Roanoke shall appoint a commission to be known as the 2 planning commission to recommend the bound?les of the various original districts and appropriate regulations to be enforced therein, such commission shall make a preliminary report or reports and hold public hearings thereon before submitting its final report, and the council of the City of Roanoke shall take such action on said preliminary report or reports, and also on the final report of the commission, as it shall deem nec~ry. (7) The council of the City of Roanoke may appoint a board of zoning appeals, and in the regulations and restrictions adopted pursuant to the authority of this act may provide that the said board of zoning appeals may, in appropriate cases and subject to appropriate conditions and safeguards, vary the application of the terms of the ordinance in harmony with its general purpose and intent and in accordance with general or specific rules therein contained. (8) The board of zoning appeals shall consist of five members, each to be appointed for a term of three years and removable for cause by the appointing authority, upon written charges and after public hearing. Vacancies shall be filled for the unexpired term of any member whose term becomes vacant. (9) The board shall adopt rules in accordance with the provisions of any ordinance adopted pursuant to this act. Meetings of the board shall be held at the call o! the chairman and such other times as the board may determine. Such chairman, or in hi~ absence, the acting chairman, may administer oaths and compel We attendance ot witnesses. All meetings of the board shall be open to the public. The board shall keep minutes of its proceedings showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the board, and shall be a public record. (10) Appeals to the board of zoning appeals may be taken by any person ai~rteved or by any officer, department, board or bureau of the city affected by any decision of the administrative officer. Such appeal shall be taken within a reasonable time as provided by the rules of the board by filing with the officer from whom the appeal ts taken and with the board of zoning appeals a notice of appeal specifying the 8rnunds thereof. The officer from whom the appeal ts taken shall forthwith tr~n-~mit to the board all papers constituting the record upon which the action appealed from was taken. (11) An appeal stays all proceedings in furtherance of the action appealed from, unless the officer from whom the appeal ts taken certifies to the board of zouin~ appeals after the notice of appeal shall have been filed with him that by reason of facts stated in the certificate a stay would, in his opinion, cause imminent peril to life or property. In such case proceedings shall not be stayed otherwise than by a rest~ininj order which may be granted by the board of zoning appeals or by a court of record on application, and notice to the officer from whom the appeal is taken and on due cause shown. (12) The board of zoning appeals shall fix a reasonable time for the hearing of the appeal, give public notice theroof, es well as due notice to the parties in interest, and decide the same within a reasonable time. Upon the hearing any party may appear in person or by agent or by attorney. (13) The board of zoning appeals shall have the following powers: (a) To hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by administrative officials in the enforcement of this act or of any ordinance adopted pursuant thereto. (b) To hear and decide special exceptions to the terms of the ord!n*nCe upon which such board is required to pass under such ordinance. (c) To authorize upon appeal in specific cases such variance from the terms of the ordinance as will not be contrary to the public interest where owin~ to special conditions a literal enforcement of the provisions of the ordinance will result in tinnoces~tl'~ hardship, and so that the spirit of the ordinance shall be observed and sub~tAn.ttal jus~i, ce done. (14) In exercising the above-mentioned powers such board may, in conlormity with the provisions of this act, reverse or affirm, wholly or partly, or may modify the order, requirement, decision or determination appealed from and may make such order, requirement, decision or determination as onght to be made, and to that end shall have all the powers of the officer from whom the appeal is taken. (15) The concurring vote of three members of the board shall be necessary to reverse any order, requirement, decision or determination of any such administrative official, or to decide in favor of the applicant on any matter upon which it ts required to pass under any such ordinance or to effect any variation in such ordinance. (16) Any person or persons, jointly or severally, aggrieved by any decision of the board of zoning appeals, or any officer, department, board or bureau of the municipality, may present to a court of record of the City of Roai~oke a petition, duly verified, setting forth that such decision i!beillegal, in whole or in part, specifying the grounds of the illegality. Such petition shall presented to the court within thirty days after the filing of the decision in the office of the board. (17) Upon the presentation of such petition, the court may allow a writ of certiorari directed to the board of zoning appeals to review such decision of the board of zoning appeals and shall prescribe therein the time within which a return thereto must be made and served upon the relator's attorney, which shall not be less than ten days and may be extended by the court. The allowance of the writ shall not stay proceedings upon the decision appealed from, but the court may, on application, on notice to the board and on due cause shown, grant a restraining order. (18) The board of zoning appeals shall not be required to return the original papers acted upon by it, but it shall be sufficient to return certified or sworn copies thereof or of such portions thereof as may be called for by such writ. The return shall concisely set forth such other facts us may be pertinent and material to show the grounds of the decision appealed from and shall be verified. (19) If, upon the hearing, it shall appear to the court that testimony is necessary for the proper disposition of the matter, it may take evidence or appoint a commissioner to take such evidence as it may direct and report the same to the court with his findings of fact and conclusions of law, which shall constitute a part of the proceeding upon which the determination of the court shall be made. The court may reverse or affirm, wholly or partly, or may modify the decision brought up for review. (20) Costs shall not be allowed against the board, unless it shall appear to the court that it acted with gross negligence or in bad faith or with malice in making the decision appealed from. (21) All issues in any proceeding under this section shall have preference over all other civil actions and proceedings, except where otherwise provided by general law. (22) In case any building or structure is erected, constructed, reconstructed, altered, repaired, or converted; or any building, structure or land is used in violation of this act or of any ordinance or other regulation made under authority conferred hereby, the proper authorities of the city, in addition to other remedies, may institute any appropriate action or proceeding to prevent such unlawful erection, construction, reconstruction, alteration, repair, conversion, to restrain, correct or abate such violation, to prevent the occupancy of said building, structure or land, or to prevent any illegal act, conduct, business or use in or about such premises. (23) Said regulations shall be enforced by the division o! building inspection which is empowered to cause any building, structure, place or premises to be inspected and exami,ned and. to order in writing the remedying of any condition found to exist therein or thereat in violation of any provision of the regutatioas made under authority of this or the preceding paragraph. The owner or general agent of the building or premises where a violation of any provision of said regulations has been committed or shall exist, or the lessee or tenant of an entire building or entire premises where such violation has been committed or shall exist, or the owner, general agent, lessee or tenant of any part of the building or premises in which such violation has been committed or shall exist, or the general agent, architect, builder, contractor or any other person who commits, takes part or assists in any such violation or who maintains any building or premises in which any such t~olations shall exist shall be guilty of a misdemeanor, punishable by a fine of not less an $10.00 nor more than $1000.00. In any case of the existence of a violation of any provision of said regulations the owner, lessee, tenant or agent shall be subject to a civil penalty of fifty dollars. Any such person who having been served with an order to remove any such violation, shall fail to comply with said order within ten days after such service or shall continue to violate any provisions of the said regulations in the respect named in s2.uch order shall also be subject to a civil penalty of two hundred fifty dollars. That an emergency exists and this act is in force from its passage. 4 A TRUE COPY, f~.~ ~lerk'~ethe House of Delegates and Keep~ of the Rolls of the State President of the Senate Approved: Speaker of the House of Delegates Governor Pending Items from July 10, 1978, Referral Date Referred To 7/10/78 City Manager 1/8/90 City Attorney 7/9/90 City Manager Director of Finance 7/23/90 City Manager 8/27/90 City Manager 10/8/90 City Manager 11/12/90 City Attorney City Manager through April 22, 1991. Item Recommendation No. II con- tained in the Mayor's 1978 State of the City Message. (Development of a hotel on Mill Mountain.) Request to conduct a review of the City's Zoning Ordi~ nance to determine if stronger regulations and management procedures are in order for certain zoning mat- ters. Matter with regard to the Pay Plan for Roanoke City employees. Request to submit a report and recommendation to Council in conjunction with the realignment of Second Street/ Gainsboro Road and Wells Avenue to provide for the burying of power and tele- phone lines along Jefferson Street in the vicinity of the historic sanctuary of First Baptist Church to be known as "Old First." Request to investigate the feasibility of instituting a ,Adopt-A-Program,"an arrange- ment whereby businesses could fund a specific City program for a certain period of time. Request for report with regard to adoption of a measure regulating cats running at large in the City. Issue of instituting a ward/ modified ward system for election of Roanoke City Council Members. -1- Pending Items Referral Date 1/7/91 2/4/91 2/11/91 2/25/91 3/4/91 from July 10, 1978, through April 22, 1991. Referred To Director of Finance Item Request of Mr. Gary Fleming, Vice-President, Grandin Court Elementary School PTA, that Roanoke City Schools be exempt from the bingo and raffle ordinance recently adopted by Council or that the ordinance be modified. City Manager Matter with regard to place- ment of banners and flags in the downtown area of the City, as well as tourism signs for downtown Roanoke. Architectural Review Board Request to review Section 36.1-345(b) of the City Code and after conducting a public hearing on the matter, to submit a report and recommen- dation to Council with regard to clarification of the language contained therein. City Manager Request for a briefing with regard to the City's program relating to Small and Minority Business Develop- ment. City Manager School Administration Request to submit a joint report to Council and the School Board relative to the three schools proposed to be renovated after Forest Park Elementary School renovations have been completed to deter- mine if there remains a need to renovate said facilities as elementary schools. (Note: See City Manager's communication under date of March 22, 1991, suggesting that the study process on the matter begin in July, 1991.) -2- Pending Items Referral Date 3/4/91 3/25/91 4/8/91 from July 10, 1978, Referred To City Manager Director of Real Estate Valuation City Manager through April 22, 1991. Item Request to provide detailed information as to events occurring in the northwest area of the City, specifi- cally Lansdowne Park, Hurt Park and Lincoln Terrace, along with an indication as to the feasibility of establishing a police pre- cinct in what is considered to be the highest crime area of the City, and whether or not such action would have an impact on existing problems. Request to submit a report to Council with regard to an assessment of property located in the Shaffers Crossing area of the City. Matter regarding a rental fee proposed to be charged by the Department of Parks and Recreation for use of City recreation facilities. -3-. ROANOKE VALLEY PRESERVATION FOUNDATION P. O. BOX 1558 ROANOKE, VIRGINIA 24007 15 April 1991 Ms. Sandy Eakin City of Roanoke 215 Church Avenue, SW Roanoke, Virginia 24011 Dear Ms. Eakin, National Historic Preservation Week will be celebrated across the country May 12-18. The Roanoke Valley Preservation Foundation, Roanoke Regional Preservation Office, Old Southwest, Inc. and local historical societies are looking forward to the festivities in our community. This year's theme is "Celebrating YOUR Heritage" and certainly the City of Roanoke has great significance to recognize. There are a wealth o£ resources in the Roanoke Valley which require thought and care. We not only have a variety of historic structures, we also have prehistoric and historic archaeological sites and rich historic landscapes. Preservation Week helps the community to become more aware and appreciative o£ these resources. On behalf of the Roanoke Valley Preservation Foundation, I am writing to request the opportunity to appear on City Council's agenda for the May 6, 1991 meeting at 2:00 pm. Mr. Kent Chrisman, President of the Roanoke Valley Preservation Foundation will be accompanied by Dr. John Kern, Director of the Department of Historic Resources Roanoke Regional Preservation Office, and Ms. Sceva Phillips, President of Old Southwest, Inc. They would like to briefly address Council with comments on Preservation Week and preservation work in the community. Thank you for your assistance. If you should need to telephone me, my number is 342-9289. Sincerely, cc: Mr. D. Kent Chrisman Dr. John R. Kern Ms. Sceva Phillips WHEREAS, historic preservation provides Americans with a deeper understanding of their unique and diverse heritage; and historic landmarks contribute to the economic, social and cultural we Il-being of cities and to~ns across the nation; and WI~.REAS , the year 1991 is significant in historic preservation history, ~rking the 25th anniversary of the National Historic Preservation Act of 1966 and the 75th anniver- sary of the establist'~ent of the National Park Service; and Preservation Week 1991 provides an opportunity for citi~ zens of all ages to rrnintain, preserve and celebrate our nation's diverse heritage; and "Celebrate YOUR Heritage" is the theme for Preservation Week 1991~ co-sponsored by the Roanoke Valley Preservation Foundation, Roanoke Regional Preservation Office, Old Southwest, Inc., the National Trust for Historic Preservation, and other local preservation organizations in the Roanoke Valley. NOW, THEREFORE, I, Noel Co Taylor, Mayor of the City of Roanoke, Virginia, do hereby proclaim May 12 - 18, 1991, as NATIQ~4L HISIDRIC PRESERVATION WEEK in the City of Roanoke, and call upon the citizens of Roanoke to recognize and participate in this special observance. Given under our hands and the Seal of the City of Roanoke this sixth day of May in the year of our Lord, nineteen hundred and ninety-one. ATTEST: City Clerk Mayor MARY E. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke. Virgima 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #200-109 Mr. Charles A. Price, Jr., City Planning Commission 3101 Willow Road, N. W. Roanoke, Virginia 24017 Chairman Dear Mr. Price: The 1990 Annual Report of the City Planning Commission was before the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On motion, duly seconded and unanimously adopted, the Annual Report was received and filed with appreciation. Sincerely, ~5,~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Roanoke Cily Ptanning Commission April 22, 1991 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: 1990 Annual Report By authority of the full Commission, I am pleased to forward to you the annual report of the Planning Commission. As you will see in the report, 1990 has been a very busy and productive year. Throughout its history, Roanoke has had a strong tradition of civic involvement in the planning process. The City's Planning Commission, consisting of citizen volunteers appointed by Council, has played an important role in this citizen participation process. As part of its responsibilities, the Planning Commission is required to make recommendations and prepare an annual report to City Council concerning the status of planning within the City. In this regard, the following recommendations outlined in the report are presented for your consideration: 1. The Planning Commission should continue to serve as a sounding board for City Council on both short-term and long-range development issues. The role of the Planning Commission in the City's planning process should be to coordinate the City's ongoing comprehensive planning efforts. The Planning Commission, through its subco~ittee structure, should be involved in City-sponsored planning efforts as early in the process as feasible. The Planning Commission should serve as a catalyst for City Council and the City administration by Room 355 Municipal Building 215 Church Avenue, S"M Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 calling attention to community development issues or areas where policy direction is needed. The Planning Commission should continue to assume primary responsibility for developing the plans and ordinances necessary to guide future growth. e Communication between the Planning Commission and City Council and the City administration would be enhanced by: (1) the appointment of a council member to serve as the Commission's liaison; (2) the scheduling of regular meetings between the Chairman of the Commission and the City Manager; and (3) participation by representatives of the City administration and City Council at the Commission's annual retreat. In 1990, the Commission acted on a number of development proposals, including 23 rezoning requests and 8 street and alley closures. Staff reviewed 99 subdivision requests and 78 site plans. As part of its responsibilities, the Commission also reviewed and approved 3 site plans. The Commission's planning activities included participating in the preparation of several special area plans and studies including the Franklin Road Master Plan and the preparation of development criteria for Mill Mountain. In the coming year, the Commission's top priorities will be to: (1) begin the mandated update of Roanoke Vision, the City's comprehensive plan; (2) complete one neighborhood plan; (3) continue to review/update the zoning ordinance, including preparing new street and storm drainage standards and at least 20 zoning ordinance amendments; and (4) continue to encourage the enforcement of the zoning ordinance. Finally, at the Commission's annual organizational meeting held on February 20, 1991, the following officers were selected for the upcoming year: Chairman: Vice-Chairman: Agent/Secretary: Charles A. Price, Jr. Paul C. Buford, Jr. John R. Marlles Members of Council Page 3 We greatly appreciate the cooperation Council has given us this past year and look forward to another year of cooperation and progress in our planning efforts. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission CAP,Jr.:JRM:mpf attachment cc: City Manager Assistant City Manager City Attorney Director of Finance Assistant City Attorney Director of Public Works City Engineer Building Commissioner Roanoke, Virginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Briefing on the Proposed Fiscal Year 1991-1992 Community Development Block Grant (CDBG) Program and Budget Background: City of Roanoke receives an annual grant of funds from the U.S. Department of Housing and Urban Development (HUD) based on a formula which considers age of housing, poverty levels and other "distress" factors. The amount of this Community Development Block Grant (CDBG) is closely related to how much the U.S. Congress appropriates nationwide, rather than anything that Roanoke does. Ce Since 1974, the City of Roanoke has received approximately $ 30 million in CDBG funds which have been used on numerous projects in housing, economic development, community services, and public improvements. II. Current Situation: Roanoke's CDBG entitlement will be $1,767,000 for fiscal year beginning July 1, 1991, a $204,000 increase over FY 1991. To that will be added $628,631 in program income generated by the grant program from previous years. Be The new HUD CDBG funds~ added to $2,252~150 unspent from previous years, will leverage an estimated $6,866,870 in additional monies from federal, state, local and private sources, for a total program scope of $11,514,651. Citizen hearings and workshops have been held January 15, and April 18, 1991 in order to obtain citizens' recommendations and to identify revitalization needs for the coming year. Do Public hearing results were that citizens are concerned about housing, neighborhood economic development, and drug abuse as the primary problems facing their neighborhoods. 1991-92 Statement of Objectives and budget proposal. therefore, places heavy emphasis on housing programs, and economic development as in previous years. III. Program Objectives: Ten (10) new projects are being recommended for funding, 20 on-going projects are recommended to have funds added to them, and eight (8) projects are on-going without need for additional funds. Fifteen (15) projects were submitted for funding which are not being recommended for funding at this time. With 38 individual projects and activities funded in whole or in part with CDBG funds, the FY 1992 program has been designed to accomplish the following: A. Housing: 3. 4. 5. Rehabilitate or repair 154 houses, rental units, Single Room Occupancy (SRO) units. Demolish 17 vacant structures. Assist 10 families to purchase and rehabilitate homes. Support new construction of 13 affordable houses. or B. Economic Development: 3. 4. 5. TOTAL Assist in the renovation of a neighborhood grocery store providing needed services and 25 jobs in northwest Roanoke. Provide for acquisition of property for future industrial parks ultimately to create 195 jobs. Assist in the rehabilitation of 6 downtown store fronts, reducing blight and creating 15 jobs. Provide loans to 3 small businesses, creating 10 jobs. Provide approximately 400 parking spaces downtown in support of new and expanded businesses 75 new jobs. JOBS: 320 C. Drug Abuse: Provide 5 workshops for 150 parents and children on drug abuse issues. Provide contractual staff for a coordinated, inter- agency approach to fighting back against drugs in Roanoke. Provide medical detoxification for 13 chemically dependent youths. 2 D. In Addition: 2. 3. 4. 5. 460 families will be helped in crises situations. 22 Neighborhood organizations will be provided with technical assistance and staff support. 10 Mini-grants will be awarded to neighborhoods (maximum grant $1,500 per neighborhood). 2 Neighborhood Development Grants will be awarded to neighborhoods (maximum $10,000 per grant). A national register historic building will be stabilized. (Old First Baptist Church) General Administration and Program Oversight will be provided by the City's Office of Grants Compliance. Of the $3,514,891 in CDBG funds, from all sources, available for projects in the FY 1992 budget, $3,065,540 or 87% are expected to benefit low and moderate income persons. IV. Conclusion: The proposed CDBG budget and program is responsive to the stated concerns of the citizens of Roanoke, as well as meeting the regulatory requirements of HUD. It provides for housing improvement, business development, the creation of new job opportunities, human development, the strengthening of our neighborhood organizations and adequate administrative oversight for the entire program. It will allow us to build upon the successes of the past and to meet some urgent critical needs. This CDBG program is submitted for Council's review. On May 13, 1991 City Council has scheduled an evening public hearing to receive citizens' comments. At that time, Council will be requested to authorize the City Manager to submit the 1991-1992 Statement of Objectives to the Richmond Office of the Department of Housing and Urban Development for their review. Respectfully submitted, W. Robert Herbert City Manager WRH:mtp 3 Attachments cc: City Attorney Director of Finance Director of Public Works Director of Human Resources Chief of Economic Development Chief of Community Planning Building Commissioner City Engineer Grants Monitoring Administrator B:BRIEFING.RPT 4 ESTIMATED REVENUE s... ~. New Funds: A. Entitlement B. Program Income $1,767,OOO 628,631 I1. Transfer from budgeted projects (Total new available CDBG funds - $2,630,631) 235,000 Ill. Estimated carry-over funds (for continuing and completing projects) 2,017,150 IV. Other matching funds TOTAL ESTIMATED REVENUE 6,866,870 $11,514,651 SUMMARY OF RECOMMENDATIONS (CDBG Funds Only) Housing $1,275,788 Homeownership Assistance Program Limited Critical Repair NSEPtion Code Enforcement Demolition Housing Marketing/Vacant House Catalog Mod Rehab SROs Operation Paintbrush IJU Housing Downpayment Loudon Avenue New Houses $224,035 331,980 267,095 69,568 70,000 12,000 171,445 56,440 50,000 23,225 Economic Development $2,759,152 Downtown East Parking Garage TAP Job Training Downtown Facade Grants Shaffers Crossing NW Supermarket VVVRLF Small Business Development Downtown Design Assistance Section 108 Repayments Deanwood Addition $1,625,020 25,000 30,000 193,686 85,000 46,000 10,000 10,175 721,381 12,890 Public Services and Drug Abuse Prevention Emergency Assistance Drug and Alcohol Council Parental/Community Drug Prevention Adolescent Detox Historic Preservation Downtown Facade Grants Stabilize Old First Baptist Preservation/Tech. Asst. Downtown Design Asst. planning Neighborhood Plans Preservation/Tech. Asst. Downtown Design Asst. Comprehensive Needs Assessment $ 45,000 35,810 6,375 30,225 30,000 48,500 4,809 10,175 $ 25,000 4,809 10,175 5,000 $ 117,410 Nei¢]hborhood% Prolects and Coordination Roanoke Neighborhood Partnership Mini-grants Neighborhood Development Grants Operation Paintbrush L/M Housing Downpayment (GNDC) Loudon Avenue New Houses (NNEO) General Administration Housing Development Operation Bootstrap RRHA General CDBG Administration City CDBG Administration $137,278 11,600 10,000 56,440 50,000 23,225 $ 50,152 10,969 65,856 98,267 $ 288,543 $ 225,244 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-25~1 May 8, 1991 SANDRA H. EAKIN Deputy C~cy Clerk File #60-226 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30494-50691 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the transfer of $40,000.00 from the General Fund Contingency to Total Action Against Poverty, to provide funds for operating costs in connection with TAP's Transitional Living Center. Ordinance No. 30494-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~ Riary F. Parker, CRiC/AAE City Clerk MFP:ra Enc. pc: Mr. Theodore J. Edlich, III, Executive Director, Total Action Against Poverty in Roanoke Valley, Inc., P. O. Box 2868, Roanoke, Virginia 24001 Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKe, VIRGINIA The 6th Day of May, 1991. No. 30494-50691. AN ORDINANCE to amend and reordain certain sections the 1990-91 General Fund Appropriations, and providing for emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. of THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: APPropriations Health and Welfare Total Action Against Poverty (1) .................. Non-departmental Contingency - General Fund (2) .................... $ 13,754,833 181,948 12,964,743 657,056 1) Subsidies 2) Contingency (001-054-5230-3700) (001-002-9410-2199) $ 40,000 ( 40,000) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. May 6, 1991 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: REQUEST FOR FUNDING LIVING CENTER (TLC) -- TOTAL ACTION AGAINST POVERTY'S (TAP) TRANSITIONAL I. BACKGROUND Do In response to the City's stud~, "No Place To Call Home: A Study of Housing and Homelessness in Roanoke, Virginia," published in April, 1987, Total Action Against Poverty {TAP) established the Transitional Living Center {TLC) in September, 1988 to provide comprehensive services enabling the homeless to stabilize their lifestyle and become self-sufficient. The Transitional Living Center (TLC) provides transitional and emergency shelter services including comprehensive case management to over 300 homeless people per year, 95 percent of whom consider Roanoke City their home. Individuals and families receive supportive housing for to 24 months, as well as medical care, transportation, education, employment counseling, housing counseling, and budgeting skills. The Transitional Living Center (TLC) has a capacity of 55 transitional bed spaces and 20 emergency shelter bed spaces. TAP was awarded a five-year Supportive Housing Demonstration Program Grant from the United States Department of Housing and Urban Development (HUD) in the amount of $808,635.00 ($161,727.00 per year) to assist with operating costs of the Transitional Living Center (TLC). This grant from HUD requires matching funds. and pledges to match the Supportive Housing Grant every year. TAP must secure funds Demonstration Program In November~ 1988, Roanoke City Council authorized the appropriation of $17,847.00 (Ordinance Number 29373) to TAP's Transitional Living Center {TLC) and in September 1989, Council authorized $30,000 (Ordinance Number 29777-92589). During Fiscal Year 1990 - 1991, the City of Salem and the Counties of Botetourt and Roanoke provided financial support to the Transitional Living Center (TLC) as follows: Roanoke County Salem Botetourt County $15,000.00 $ 7,0O0.00 $ 2,0O0.00 II. CURRENT SITUATION Ao TAP conducted a fund-raising campaign to enlist community support, both corporate and individual, for the Transitional Living Center (TLC) to secure funds and pledges to match the Supportive Housing Demonstration Program award for 1990-91. TAP has requested that percent of the funds requested are: the four Roanoke Valley governments supply 33 needed to match the HUD grant. The amounts Roanoke City Roanoke County Salem Botetourt County $40,000.00 $ 5,ooo.oo $ 8,ooo.oo $ 2,ooo.oo TAP was advised by the City Manager that he would recommend to City Council funding if funds were available in light of State budget cuts. III. ISSUES A. Need for funding. B. Cost to the City. IV. ALTERNATIVES City Council appropriate $40~000.00 to Total Action Against Poverty for operating costs of its Transitional Living Center. Need for funding. The Transitional Living Center fills an identified need. An estimated 285 individuals who consider Roanoke City their home receive services from the Transitional Living Center {TLC) each year. Approximately 50 percent of the transitional clients obtain permanent housing and self-sufficiency. While an adequate number of emergency bed spaces exist in the City, there is a need for more transitional bed spaces. Cost to the City. The cost to the City will be the $40,000.00 appropriation. Funding is available in the General Fund Contingency Account Number 001-002-9410-2199. City Council does not appropriate $40?000.00 to Total Action Against Poverty for operating costs of its Transitional Living Center. Need for funding. There is an insufficient number of transitional housing beds in the Roanoke Valley. Individuals and families seeking assistance will be turned away. The future of the Transitional Living Center (TLC) would be uncertain. An estimated 285 City residents per year would not receive the comprehensive services offered by the Transitional Living Center. Cost to the City. The City will incur no direct costs; however, the reduction or elimination of Transitional Living Center (TLC) services would likely place additional burden on existing City services particularly Social Services. RECOP~ENDATIONS City Council concur with Alternative A and transfer $40~000.00 tn Total Action Against Poverty's Transitional Livin~ Center (Account Number 001-054-5230-3700) from the General Fund Contingency Account (001-002-9410-2199). Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/gor CC: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W.Room456 Roanoke, Virg~ma 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy CiTy Clerk File #60-27 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30495-50691 amending and reordaining certain sections of the 1990-91 Capital Fund Appropriations, providing for the transfer of $32,534.00 from Capital Improvement Reserve, Public Improvement Bonds, Series 1988 Storm Drains to Storm Drain Cross Connection Projects, in connection with construction by City forces of sanitary sewer cross connections at 530 Walnut Avenue, S. W., and in an alley between 4th and 5th Streets, S. W. Ordinance No. 30495-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Mary arker, CMC/AAE City Clerk MFP:ra Enc, pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Mr. Steven L. Walker, Manager, Water Pollution Control Plant Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget 1-N T~,: COUNCXL OF 'r~i~ CITY OF ROANOKE, VXRGINIA The 6th Day of May, 1991. No. 30495-50691. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Appropriations, be, and the reordained to read as follows, same are in part: Council of the City of 1990-91 Capital Fund hereby, amended and Appropriations Sanitation Storm Drain Cross Connection Projects (1) ......... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ........ 1) Approp. from Bonds (008-052-9670-9001) 2) Storm Drains (008-052-9603-9176) $ 32,534 (32,534) $ 6,207,816 32,534 (6,555,360) 897,515 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, V~rginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Neighborhood Storm Drains with Sanitary Sewer Cross Connections Request to Transfer Funds I. Backsround: City of Roanoke has maintained an on-going program for some time atmed at discovering sources of excessive infiltration inflow (I/I) into the sanitary sewer system and arriving at means of reducing the same. Testin~ and inspection has uncovered three (3) isolated loca- tions where storm drain inlets and bridge down spouts have been connected directly to the sanitary sewer system thereby causing serious inflow of stormwater into the sanitary sewer above and beyond that which would be expected by normal infiltratfon/inflow. These particular cross connections are contributing to overloads above that for which the sanitary sewers were designed. Co Engineering Department was directed to field survey and de- velop plans for the removal of these cross connections and direct this stormwater thru a suitable storm drain system to the nearest satisfactory discharge point. D. Projects and locations are as follows: A sanitary sewer cross connection located at 530 Walnut Avenue, SoW. Two sag inlets are connected to sanitary sewer. Storm drain relief will cut across corner of Highland Park to existing system. Easements are donated. 2o A sanitary sewer cross connection located in alley be- tween 4th and 5th Street, S.W. Yard inlet connected to sanitary sewer. Storm drain relief will run parallel to alley and discharge to curb on 4th Street. Easements are donated. Page 2 Sanitary sewer cross connections at the Walnut Street bridge with down spouts from the bridge discharging to the sanitary sewer. Also, roof drains from some buildings on Appalachian Power Company property are discharging to the sanitary sewer. This project is currently being coordinated with Appalachian Power Company and will not be constructed by City forces due to the complexity of underground electrical utilities. II. Current Situation: ao En~ineering Department has completed the necessary field sur- veys and has developed construction plans which will elimi- nate these cross connections and route the stormwater to a satisfactory discharge point. Utility Line Services department can construct two (2) of these isolated projects by using City forces and thereby eli- minate the time and expense of advertising and executing a contract with a private construction firm. These projects are identified as numbers 1 and 2 above. Estimated cost for providing the necessary material, labor, and equipment to construct these two projects, to be constructed with City forces, is $29~576.00. Contract will be bid to perform the project involving Walnut Street Bridge. Bid Committee Report is expected to address funding for this project at that time. III. Issues in Order of Importance: A. Engineering Concerns B. Funding IV. Alternatives are: A. Authorize the transfer of the necessary funds to construct these two (2) cross connection projects by City forces. Engineering concerns will be met by eliminat~ng this serious inflow of stormwater due to direct cross connec- tion to the sanitary sewer and relieve the overloads caused by the same. Funding is available in the current Public Improvement Bonds, Series 1988 - Storm Drain Account No. 008-052-9603-9176. Page 3 WRH/ES/mm CC: Vo Do not authorize the transfer of the necessary funds for construction of these two (2) cross connection projects by Ctty forces. 1. En~ineertn~ concerns will not be met by allowing a serious inflow into the sanitary sewer system to con- tinue. 2. Fund~n~ will have to be provided by other means. Recommendation ~s that City Council take the following action: A. Authorize the Director of Finance to transfer the sum of ~32~533.60 from the current Public Improvement Bonds, Ser~es 1988 - Storm Drain Account No. 008-052-9603-9176 to a new account to be established by the Director of Finance titled "Storm Drain Cross Connection Project". The total sum w~ll be $29,576.00 for construction and ~2,957.60 contingency at 10%. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Manager, Utility Line Services Manager, Water Pollution Control Plant Construction Cost Technician MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2'r 5 Church Avenue, S W, Room 456 Roanoke. Virgm~a 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA lt. EAKIN Deputy Oty C~erk File #354 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30497-50691 accepting the bid of National Ambulance Builders, Inc., for one new low pro- file, four-wheel drive ambulance, in the total amount of $44,976.00; authorizing donation of such ambulance, on behalf of the City, to Roanoke Emergency Medical Services, Inc.; and pro- viding for an amendment to the City's contract with Roanoke Emergency Medical Services, Inc. Resolution No. 30497-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~~ .Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Joel M. Schlanqer, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK May 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #354 Mr. Forrest Cheek Director of Factory Sales National Ambulance Builders 230 North Ortman Drive Orlando, Florida 32805 Dear Mr. Cheek: file, four-wheel drive $44,976.00. Resolution Council of the City of Monday, ~ay 6, 1991. I am enclosing copy of Resolution No. 30497-50691 accepting the bid of National Ambulance Builders, Inc., for one new Iow pro- ambulance, in the total amount of No. 30497-50691 was adopted by the Roanoke at a regular meeting held on Sincerely, ~ ~ary F. Parker, C~C/AAE City Clerk MFP:ra Enc. IN THE COUNCIL OF THE CITY OF' ROANOKE, VIRGINIA The 6th Day of May, 1991. No. 30497-50691. A RESOLUTION accepting the bid of National Ambulance Builders, Inc. for furnishing and delivering an ambulance to the City; authorizing the donation of said ambulance to Roanoke Emergency Medical Services, Inc.; and providing for an amendment to the City's contract with Roanoke Emergency Medical Services, Inc. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of National Ambulance Builders, Inc., made to the City, offering to supply one (1) new, low profile, 4-wheel drive ambu- lance, meeting all of the City's specifications and requirements therefor, for the total bid price of $44,976.00, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incor- porating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Upon acquisition of such ambulance and upon execution of the amendment referred to below, the City Manager or his designee is authorized to donate such ambulance, on behalf of the City, to Roanoke Emergency Medical Services, Inc. (REMS). 4. The City Manager or Assistant City Manager and the City Clerk are authorized, on behalf of the City, to execute an amendment to the City's agreement with REMS dated September 5, 1989, to provide that, should REMS cease to operate as a non-profit organization which provi- des emergency medical services to the public, the title to any pro- perty or equipment donated by the City to REMS shall be transferred to the City. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virgmma 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy City Clerk File #60-354 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30496-50691 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the transfer of $40,000.00 from General Fund Contingency and appropriation of $4,976.00 to Roanoke Emergency Medical Services, to provide funds for the purchase of one new Iow profile, four-wheel drive ambulance to be used by Roanoke Emergency Medical Services, in the total amount of $44,976.00. Ordinance No. 30496-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Eno o pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget and the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to I~ '£-~ CO1]NOIL OF '£~ CI~"~ OF ROANOKE, The 6th Day of May, 1991. No. 30496-50691. AN ORDIN~_NCE to amend and reordaln certaln eections of the 1990-91 General Fund Appropriations, and providing for an emergency. WHEREAS, for the Council of the City of the 1990-91 General Fund hereby, amended and exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, and the same are reordained to read as follows, in part: A ro ri tions Nondepartmental Contingency - General Fund (1) ...................... Public Safety Subsidies to Emergency Medical Services (2) ......... $12,954,743 657,056 28,659,345 238,969 Miscellaneous Revenue $ Accounts Receivable - Roanoke Emergency Medical Services (REMS) (3) ................................ Miscellaneous (4) ................................... 1) Equipment Replace- ment Contingency 2) REMS Capital Equipment 3) Due from REMS 4) REMS - Reimbursement of Ambulance Cost (001-002-9410-2202) $(40,000) (001-050-3260-3697) 44,976 (001-1280) 4,976 (001-020-1234-0890) 4,976 805,025 4,976 488,181 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid for Ambulance, Bid No. 91-3-46 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully Submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid for Ambulance, Bid No. 91-3-46 I. Backaroun~ December 17, 1990, City Council designated funds in the Capital Maintenance and Equipment Replacement Program to provide for the purchase of one (1) new ambulance to be donated to Roanoke Emergency Medical Services, Inc. (REMS)., the non-profit volunteer pre-hospital care provider. March 19, 1991, specifications were developed by City and REMS representatives; and, along with request for quotations, were sent to five (5) prospective emergency vehicle vendors. A public advertisement was also published in the Roanoke Times and World News on March 24, 1991. The Unit requested by this bid is being purchased for REMS. Also the unit will be titled to REMS and the Motor Vehicle Insurance (collision and comprehensive) and Liability Insurance for the use of this vehicle will be the responsibility of REMS. Bids were received, after due and proper advertisement, until 2:00 p.m. on Wednesday, April 10, 1991, at which time all bids so received were publicly opened and read in the Office of the Manager of General Services. II. Current Situation One bid re~ was received. That bid submitted by National Ambulance Builders, Inc. is as follows: 1 - New ambulance in accordance with City of Roanoke specifications delivered F.O.B. Roanoke, Virginia $38,640.00 Ambulance Bid No. 91-3-46 Page 2 III. IV. Option #1 1 - New ambulance, drive capability a. Standard 4 x 4 b. Low Profile same as above with 4-wheel $44,230.00 $44,530.00 Additional Bond Cost Option 1 (a) Option 1 $387.00 ~443.00 $446.00 The above bid was evaluated by representatives of: REMS General Services Administration and Public Safety Evaluation has determined that the bid submitted by National Ambulance Builders, Inc. meets all required specifications. Option #1, the requested unit with 4-wheel drive capability is suggested to provide for maximum response to emergency requirements during inclement weather. $40,000.00 has been designated for the purpose of acquiring this vehicle. REMS has agreed to reimburse the City for all cost in excess of $40,000.00 to allow for the purchase of the desired vehicle. Issues A. Need B. Compliance with Specification~ C. Fundinq Alternatives Council accept the bid from National Ambulance Builders, Inc., to provide one (1} new, low profile, 4-wheel drive Ambulance to be used by Roanoke Emergency Medical Services, for the total amount of $44,976.00. Ambulance Bid No. 91-3-46 Page 3 Vo Need - The requested unit will replace an existing older unit which requires substantial and continuous maintenance. The new unit will provide for timely responses by EMS personnel in accordance with the performance standards as established by City Council. Compliance with specifications. The unit to be provided by National Ambulance Builders, Inc. meets all required specifications. Funding - Currently there is $40,000.00 designated in the General Fund Contingency for Replacement of Fixed Assets. Roanoke Emergency Medical Services agrees to reimburse the City for $4,976.00, which are the additional funds needed to procure the desired vehicle. B. Reject all Bids· Need - Substantial maintenance cost on the older existing unit would continue. Established performance standards for responses may not be met. Compliance with Specificationm would not be a factor in this alternative. Fundinq - designated funds would not be expended. Recoe__~_~_~odtlon Council concur with Alternative "A" accept the bid as submitted by National Ambulance Builders, Inc. and authorize the issuance of a purchase order for one (1) new low profile, 4-wheel drive Ambulance, for the total cost of $44,976.00. Ambulance Rid No. 91-3-46 Page 4 Transfer $40,000.00 from General Fund Contingency for Replacement of Fixed Assets Account No. 001-002-9410-2202 to Roanoke Emergency Medical Services Account No. 001-050-3260-3697. Appropriate an additional $4,976.00 to REMS Account No. 001-050-3260-3697 and establish an account receivable for the amount. Council authorize the donation of the above requested ambulance to Roanoke Emergency Medical Services, Inc. Council authorize an amendment to the contract with REMS, in form approved by the City Attorney, to provide that the title to any property or equipment donated by the City to REMS shall be transferred to the City should REMS cease to operate. Respectfully Submitted, Committee: D. Darwin Roupe ' cc: City Attorney Director of Finance MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, 5 W, Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy Cl'(y Clerk File #237-514 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~o~ .Mary F. Parker, CMC/AAE City Clerk MFP : ra En¢ o pc: Mr. Mr. Mr. Ms. Mr. Ms. Mr. Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director of Utilities and Operations Dolores C. Daniels, Citizens' Request for Service Barry L. Key, Manager, Office of Management and Budget MARYF. PARKER CityClerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virgima 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy O~y Clerk File #237-514 Mr. Don Bandy President Joe Bandy & Son, Inc. P. O. Box 4061 Roanoke, Virginia 24015 Dear Mr. Bandy: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Eng. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy City Clerk File #237-514 Ms. Joan Broughman Secretary/Treasurer Rockbridge Excavating, Inc. P. O. Box 19162 Roanoke, Virginia 24019 Dear Ms. I~roughman: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of .Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, fg~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, Virg~ma 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #237-514 Mr. Edmond T. Milam President W. T. Milam & Sons, Inc. P. O. Box 814 South Boston, Virginia 24534 Dear Mr. Milam: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 ~s adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~~ Mary F.~arker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room 456 Roanoke, Virginia 24011 Telephone: (70:])981-2541 May 8, 1991 SANDRA H. EAKIN Deputy Csty Clerk File #237-514 Mr. Thomas F. Fowler President Robertson-Fowler Company P. O. Box 679 Buchanan, Virginia 24066 Dear Mr. Fowler: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke, at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,$ W ,Room 456 Roanoke, Virgmma 24011 Telephone: 1703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #237-514 Mr. John W. Douthat Vice President Allegheny Construction Company, 2920 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Inc . Dear Mr. Douthat: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- aescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra ~nc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy City Clerk File #237-514 Mr. Kenneth Bowling Vice President H. T. Bowling, Inc. Route 2, Box 333 Radford, Virginia 24141 Dear Mr. Bowling: I am enclosing copy of Ordinance ~o. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2.15 Church Avenue, $ W, Room 456 Roanoke. Virg~n,a 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #237-514 Mr. Aaron J. Conner Vice President Aaron J. Conner General Contractor, P. O. Box 6068 Roanoke, Virginia 24017 [_nc. Dear Mr. Conner: I am enclosing copy of Ordinance No. 30499-50691 accepting the bid of Joe Bandy & Son, Inc., for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N. W., in the total amount of $31,900.00. Ordinance No. 30499-$0691 ~s adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~ ~lary F. Pa rkor, CMC/AAE City Clerk MFP:ra Enc. IN THE COUNCIL OF THE The 6th Day of May, 1991. No. 30499-50691. CITY OF ROANOKE, VIRGINIA, AN ORDINANCE accepting the bid of Joe Bandy and Son, Inc., for Phase I of the Peters Creek Flood Reduction Project con- sisting of channel widening below Meadowbrook Road, N.W., upon certain terms and conditions, and awarding a contract therefore; authorizing the appropriate City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Joe Bandy and Son, Inc., in the total amount of $31,900.00, for Phase I of the Peters Creek Flood Reduction Project consisting of channel widening below Meadowbrook Road, N.W., as more particularly set forth in the May 6, 1991 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made there- for, and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the success- ful bidder, based on its proposal made therefor and the City's spe- cifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of Council. 3. work are funds heretofore or simultaneously appropriated by Any and all other bids made to the City for the aforesaid hereby REJECTED, and the City Clerk is directed to notify each such bid. 4. In order to municipal government, ordinance shall be such bidder and to express to each the City's appreciation for provide for the usual daily operation of the an emergency is deemed to exist, and this in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virg~ma 24011 Telepr~one: (703) 981-2541 ~4ay 8, lggl SANDRA H. EAKIN Deputy C~ty Clerk File #80-237-514 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30498-50691 amending and reordaining certain sections of the 1990-91 Capital Fund Appropriations, providing for the transfer of $35,000.00 from Capital Improvement Reserve, Public Improvement Bonds 1988 Series, to Peters Creek - Meadowbrook Widening, in connection with award of a contract for construction of the Peters Creek Flood Reduction Project, Phase I, Channel Widening Below Meadowbrook Road, N. W. Ordinance No. 30498-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Hay 6, 1991. Sincerely, _~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Eno · pc: Mr. Mr. Mr. Ms. Mr. Ms. Mr. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director of Utilities and Operations Dolores C. Daniels, Citizens' Request for Service Barry L. Key, Manager, Office of Management and Budget IN 'r~ COUNCIL OF TX~ CITY OF ROANO~, ¥1KGINIA The 6th Day of May, 1991. No. 30498-50691. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, and the same are reordained to read as follows, in part: the Council of the City of the 1990-91 Capital Fund hereby, amended and A ro riations Sanitation Peters Creek - Meadowbrook Widening (1) ........... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ........ 1) Approp. from Bonds (008-052-9669-9001) $ 35,000 2) Storm Drains (008-052-9603-9176) (35,000) $ 6,207,182 35,000 (6,554,726) 898,149 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Peters Creek Flood Reduction Project, Phase I Channel Widening below Meadowbrook Road, N.W. Back,round: A. 1989-90 Study on Peters Creek recommended five elements to reduce flood damage, namely: (5) distinct 1. Clearing and Snagging 2. Channel Widening 3. Bridge and Culvert Replacement 4. Regional Stormwater Detention Facilities 5. Floodproofing Individual Structures Mattern & Crai~ Inc. was hired on October 22, 1990, to de- velop the final construction documents for the project. Plans are scheduled to be completed for bidding by October 15, 1991. Channel widenin~ immediately downstream of Meadowbrook Road was determined to result in 18 to 24 inches in flood stage reduction. City staff developed the necessary plans for bidding. II. Current Situation: A. Eight (8) bids were received by City Council on March 18, 1991. Be Branch Hi~hways~ Inc., with the Iow bid amount of $15~000.00, subsequently withdrew their bid by letter to the City Clerk dated March 19, 1991. They had an obvious clerical error in their bid. Joe Bandy and Son~ Inc., of Roanoke, Virginia, has been determined to be the lowest responsible bidder with their bid amount of $31~900.00. Project is to be completed in 90 con- secutive calendar days. Page 2 III. Issues: A. Public Safety B. Cost C. Funding IV. Alternatives: Execute a contract with Joe Bandy and Son, Inc., in the amount of $31~900.00, with a project contingency of $3~100.00. Public safety would be enhanced in the 1900 block of Meadowbrook Road, N.W. from measurable flood stage reduction. Cost is reasonable based on the competitive bid process and is substantially below the engineer's estimate of $75~000.00. Funding is available from Public Improvement Bonds - Series 1988 - Storm Drains, account number 008-052-9603-9176. B. Do not execute a contract with Joe Bandy and Son, Inc. in the amount of $31~900.00, with a project contingency of $3~100.00. 1. Public safety would remain the same until work under design by Mattern & Craig is completed and constructed. 2. Cost will likely be higher at a later date when the eco- nomic climate improves. Be Funding will remain available from Public Improvement Bonds - Series 1988 - Storm Drains, account number 008-052-9603-9176. V. Recommendation: me Authorize the City Manager to execute a lump sum contract with Joe Bandy and Son, Inc., of Roanoke, Virginia, in the amount of $31~900.00, in a form approved by the City Attorney, with a contingency of $3~100.00. Authorize the Director of Finance to transfer $35,000.00 from Public Improvement Bonds - 1988 Series - Storm Drains, account number 008-052-9603-9176, to a new account titled Peters Creek - Meadowbrook Widening. C. Reject all other bids. Page 3 WW/JAP/mm Attachment: cc: Tabulation of Bids City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician Respectfully submitted, William White, Sr. W~lliam F. Clark Kzt B. Kiser TABULATION OF BIDS IMPROVEMENTS TO PETERS CREEK CHANNEL FROM 1900 MEADOWBROOK ROAD TO PEACHTREE DRIVE ROANOKE, VIRGINIA JOB NUMBER 6169 Bids opened before Roanoke City Council on Monday, March 18, 1991 at 2:00 p.m. BIDDER LUMP SUM Branch Highways, Inc. $15~000.00 * Joe Bandy and Son~ Inc. $31~900.00 Rockbrid~e Excavating, Inc. $34~494.00 W. T. Milam & Sons, Inc. $36~i17.60 Robertson-Fowler Co. Inc. $56,000.00 Aaron J. Conner, General Contractor, Inc. $63,290.00 H. T. Bowlin~ Inc. $65,000.00 Allegheny Construction Co., Inc. $86,980.00 Engineer's Estimate: $75,000.00 * Bid withdrawn due to clerical error. William Whi~e, ~r.J Chairman William F. Clark Office of City Engineer Roanoke, Virginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Peters Creek Flood Reduction Project, Phase I Channel Widening below Meadowbrook Road, N.W. Roanoke, Virginia May 6, 1991 I concur with the recommendations of the attached Bid Committee Report. WRH/JAP/mm Respectfully submitted, W. Robert Herbert City Manager Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Citizens' Request for Service Construction Cost Technician MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church ~.venue, S W ,Room 456 Roanoke, Virgmma ,?.4011 Telephone: (703) 98'1-2541 March 20, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #514-237 Mr. William White, Sr., Chairman ) Mr. William F. Clark ) Cow~nittee Mr. Kit B. Kiser ) Gentlemen: The following bids for improvements to Peters Creek Channel from 1900 ~eadowbrook Road to Peachtree Drive, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1991: BIDDER BASE BID TOTAL Branch Highways, Inc. Joe Bandy & Son, Inc. Rockbridge Excavating, Inc. W. T. Milan & Sons, Inc. Robertson-Fowler Company Aaron J. Conner General Contractor, H. T. Bowling, Inc. Allegheny Construction Company, Inc. Inc. $15 31 34 35 000.00 900.00 494.00 760.00 56 000.00 63290.00 65000.00 86,980.00 On motion, duly seconded and unanimously referred to you for tabulation, report Council. adopted, the bids were and recommendation to Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP : ra pc: Mr. Wilburn C. Oibling, Jr., City Attorney MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~y Clerk File #70 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. 1, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~5,~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Rawleigh W. Quarles, Fire Chief Mr William F. Clark, Director of Public Works Mr Charles M. Huffine, City Engineer Ms Sarah E. Fitton, Construction Cost Technician Mr Kit B. Kiser, Director of Utilities and Operations Ms Dolores C. Daniels, Citizens' Request for Service Mr Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City C~erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke. Virgm~a 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #70 Mr. Jack Loeb, Jr. President Loeb Construction Company 3922 Electric Road, S. W. Roanoke, Virginia 24018 Dear ~r. Loeb: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14,~ to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. i, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~l)~___ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,$ W, Room 456 RoaNoke, Virginia 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy Crty Clerk File #70 Mr. Daniel A. gahn Executive Vice President Lionberger Construction Company P. O. Box 20209 Roanoke, Virginia 24018 Dear Mr. Zahn: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Ordinance of Roanoke Alternate No. 1, in the total amount of $530,700.00. No. 30501-50691 was adopted by the Council of the City at a regular meeting held on Monday, May' 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project, Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke. Virgmma 24011 Telephone: (703)981-2541 qay 8, 1991 SANDRA H. EAKIN Deputy C~y Clerk File #70 Mr. Richard H. Eanes President Q. M. Tomlinson, Inc. P. O. Box 11724 Roanoke, Virginia 24022 Dear qr. Eanes: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at ~ecca Street and Orange Avenue, including Alternate No. 1, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~ay 8, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~l~t~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke, Virgima 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C;ty Cierk File #70 Mr. John E. Nammer President Martin Brothers Contractors, P. 0. Box 533 Roanoke, Virginia 24003-0533 Inc , Dear Mr. Hammer: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. 1, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~gl.A~<-._ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, V~rg~ma 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H, EAKIN Deputy Oty Clerk File #70 Mr. Barry W. Baird Executive Vice President Avis Construction Company, P. O. Box 11985 Roanoke, Virginia 24022 Inc . Dear Mr. Baird: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. 1, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~~ ~4ary F. Parker, C?JC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue, S W, Room 456 Roanoke. Virginia 24011 Telephone; (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy City Clerk File #70 Mr. Bobby M. Smith President Gardner Smith, Inc. 1385 Southside Drive Salem, Virginia 24153 Dear Mr. Smith: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. I, in the total amount of $530,700.00. Ordinance No. 30501-50891 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 8, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, .Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy CiTy Clerk File #70 Mr. Stanley G. Breakell President Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24017-0414 Dear Mr. Breakell: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. I, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,$ W ,Room 456 Roanoke, Virgima 24011 Te~epl~one: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy O:y Clerk File #70 Mr. Cecil Blake Construction Manager Joseph J. Harding, Inc. P. O. Drawer 929 Hot Springs, Virginia 24445 Dear ~4r. Blake: I am enclosing copy of Ordinance No. 30501-50691 accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E., including Alternate No. 1, in the total amount of $530,700.00. Ordinance No. 30501-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~ ~ary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $ W, Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-25Zll May 7, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #70 Mr. Cecil Blake Construction Manager Joseph J. Harding, Inc. P. O. Drawer 929 Wot Springs, Virginia 24445 Dear Mr. Blake: The contract for construction of Fire Station No. 14 on Mecca Street, N. E., having been awarded to Loeb Construction Company, I am returning your cashier's check deposited with your bid. Please sign the enclosed receipt and return same to me for my files. Sincerely, ]~~ Mary F. Parker. CMC/AAE City Clerk MFP : ra Enc. CERTIFIED ~iAIL IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th Day of May, 1991. No. 30501-50691. VIRGINIA AN ORDINANCE accepting the bid of Loeb Construction Company for construction of Fire Station No. 14, upon certain terms and con- ditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Loeb Construction Company made to the City in the total amount of $530,700.00 for construction of Fire Station No. 14, including Alternate No. 1, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to'the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed nance shall be in full force and effect upon ATTEST: to exist, and this ordi- its passage. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W ,Room 456 Roanoke, Virginia 24011 Telephone: {703) 981-254! MARY F. PARKER SANDRA H. EAKIN City Clerk Deputy C~ty Clerk ~iay 8, 1991 File #60-70 Mr. Joel M. Schlanqer Director of Finance Roanoke, Virginia Dear Mro Schlanger: I am attaching copy of Ordinance No. 30500-$0691 amending and reordaining certain sections of the 1990-91 Capital Fund Appropriations, providing for the transfer of $34?,$97.00 from certain accounts to Fire Station 460 East, to provide funds in connection with award of a contract to Loeb Construction Company for construction of Fire Station No. 14, to be located at Mecca Street and Orange Avenue, N. E. Ordinance No. 30500-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~~ Mary F. Parker, C~C/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Rawleigh W. Quarles, Fire Chief Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Ms. Dolores C. Daniels, Citizens' Request for Service Mr. Barry L. Key, Manager, Office of Management and Budget the 1990-91 Capital emergency. WHEREAS, for Government of the exist. IN ~HE COUNCIL OF '£~t~ CITY OF ROANOKE, VIRGINIA /he 6th Day of May, 1991. No. 30500-50691. AN ORDINANCE to amend and reordain certain sections of Fund Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations General Government $ 7,342,002 Fire Station 460 East (1) .......................... 764,819 Capital Improvement Reserve (6,732,358) Capital Improvement Reserve (2-3) .................. 538,269 Fund Balance Reserved Fund Balance 1) Appr. from General Revenue 2) FY 90 Revenue Adjustment 3) Building and Structure 4) Reserved Fund Balance Unapprop. - Unappropriated (4) ........... (008-050-9653-9003) $ 347,897 (008-052-9575-9188) (177,560) (008-052-9575-9173) ( 31,972) (008-3325) (138,365) 1,133,663 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Fire Station No. 14 Mecca at Orange Avenue, Roanoke, Virginia somo I. Background: Bids, following proper advertisement, were publicly opened and read aloud before City Council on April 8, 1991 for the construction of Fire Station No. 14 and related work. Eight (8) bids were received with Loeb Construction Company of Roanoke, Virginia submitting the low bid in the amount of $527~900.00 and 240 consecutive calendar days. An alternate bid of $2~800.00 additional for providing the kitchen and laundry equipment was also received for a total contract amount of $530~700.00. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the low bid. C. Fundin~ for the project. D. Time of completion. III. Alternatives are: Award a lump sum contract to Loeb Construction Company, including Alternate No. 1, in the amount of $530~700.00 and 240 consecutive calendar days for construction of Fire Station No. 14 in accordance with the Contract Documents as prepared by Smithey & Boynton, P.C., Architects, Engineers, Planners, of Roanoke, Virginia. 1. Compliance of the bidders with the requirements of the Contract Documents was met. Page 2 Amount of the low bid is acceptable. The difference in bid amount and estimated cost is reflective of the construction market at this time. Be Funding for the $530,700.00 in construction cost is available from the following sources. A total of $651,828.43 is available for project completion as designated below: a) Fire Station 460 East 008-050-9653 $303,932.09 b) Capital Improvement Reserve -008-052-9575-9188 FY 90 Revenue Adjustment 177,560.00 -008-052-9575-9173 Buildings and Structures 31,972.00 c) Capital Fund Interest 138~364.34 TOTAL $651,828.43 4. Time of completion is quoted as 240 consecutive calendar days which is acceptable. B. Reject all bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of the low bid would probably increase if rebid at a later date. 3. Fundin8 would not be required at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Loeb Construction Company for construction of Fire Station No. 14 in accordance with the Contract Documents as prepared by Smithey & Boynton, P.C., Architects, Engineers, Planners, in the amount of $530~700.00, including Alternate I, and 240 consecutive calendar days. Page 3 WW/LBC/mm Attachment: cc: Transfer funding of $347~897.00 for this project to the existing Fire Station 460 East account (008-050-9653) in the Capital Project Fund from the following: Capital Improvement Reserve -008-052-9575-9188 FY 90 Revenue Adjustment 177,560.00 -008-052-9575-9173 Buildings and Structures 31,972.00 2. Capital Fund Interest 138~365.00 TOTAL $347,897.00 Authorize the Director of Finance to transfer the funding into the existing Fire Station 460 East capital account number 008-050-9653. Refer to Project Budget (attached) for explanation of Total Project Costs less items that were covered by previous reports. Respectfully submitted, William-White, Sr., Chairman ~t B. Kiser George C~.~Snead, Jr. Tabulation of Bids Project Budget City Attorney Director of Finance Director of Public Works Citizen's Request for Service Fire Chief City Engineer Construction Cost Technician PROJECT BUDGET FIRE STATION NO. 14 MECCA AT ORANGE AVENUE, N.E. ROANOKE, VIRGINIA Building Bid Price, Including Alternate I $530,700.00 2. Project Contingency (7%) 37,300.00 Establish Property Corners, Survey for Recording Purposes 1,079.13 4e Advertise for A/E Services and Contract 185.30 441.00 Water Service 6" Service (Hydrant on Property) 2" Meter Charge for Building 5,320.00 303.00 6. Furnishings 24,000.00 Ye Special Communications for Fire Stations 2,500.00 Signalization of Orange and Mecca 50,000.00 $651,828.43 Office of City Engineer Roanoke, Virginia May 6, 1991 TABULATION OF BIDS FIRE STATION NO. 14 MECCA AT ORANGE AVENUE, N.E. ROANOKE, VIRGINIA Bids opened before City Council on Monday, April 8, 1991, at 7:30 p.m. ALTERNATE BID BIDDER BASE BID NO. I * TOTAL BOND TIMF Loeb Construction Company $527,900.00 $2,800.00 $530,700.00 YES 240 Avis Construction Company, Inc. $539,000.00 $3,300.00 $542~300.00 YES 184 Lionberger Construction Company $545,000.00 $3~300.00 $548,300.00 YES 150 Gardner-Smith, Inc. $546,500.00 $3,080.00 $549,580.00 YES 200 Joseph J. Harding, Inc. $548,900.00 $3,050.00 $551,950.00 YES** 192 Martin Brothers Contractors, Inc. $553,900.00 $3,000.00 9556,900.00 YES 210 Q. M. Tomlinson, Inc. $556,000.00 $2,600.00 $558,600.00 YES 240 Breakell, Inc. $584,200.00 $3~200.00 $587,400.00 YES 240 Engineer's Estimate: $629,000.00 * Alternate I: Add for kitchen and laundry equipment. ** Certified Check in lieu of Bid Bond. William White, Sr., Chai~a~ Kit B. Kiser Smithey & Boynton, P.C. Architecture, Engineering, Planning 4818 Starkey Road, S.W. Roanoke, Virginia 24018 Office of City Engineer Room 350, Municipal Building Roanoke, Virginia 24011 May 6, 1991 Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Fire Station No. 14 Mecca at Orange Avenue, S.E. Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/mm Respectfully submitted, W. Robert Herbert City Manager Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety Director of Utilities & Operations Citizen's Request for Service Fire Chief City Engineer Construction Cost Technician MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Ch urch Avenue, S w, Room 456 Roanoke, Virgima 24011 Telephone: (703)981-2541 April 10, 1991 SANDRA H. EAKIN Deputy CiTy Clerk File #70 Mr. William White, Sr., Chairman ) Mr. George C. Snead, Jr. ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for construction of Fire Station No. 14 on Mecca Street, N. E., were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, April 8, 1991: BIDDER BASE BID Loeb Construction Company $527,900.00 Avis Construction Company, Inc. 539,000.00 Lionberger Construction Company 545,000.00 Gardner Smith, Inc. 546,500.00 Martin Brothers Contractors, Inc. 553,900.00 Q. M. Tomlinson, Inc. 556,000.00 Breakell, Inc. 584,200.00 Joseph J. Harding, Inc. 598,900.00 ALTERNATE $2,800. O0 3,300. O0 3,300. O0 3,083. O0 3, 000. O0 2,600. O0 3,200. O0 3, 050.00 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, C~IC/AAE City Clerk ~4FP:ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney TABULATION OF BIDS FIRE STATION NO. 143 MECCA AT ORANGE AVE., S.E. ROANOKE, VIRGINIA Bids opened before City Council on April 8, 1991, at 7:30 p.m. ADD * BIDDER BASE BID ALTERNATE I q. M. Tomlinson Gardner-Smith Avis Construction Co. Breakell, Inc. Martin Bros. Contractors~ Inc~ Lionber~er Construction Co. Loeb Construction Co. Thor, Inc. Joseph J. Hardin~, Inc. Vir texco Corp. * Alternate I: Add the cost of kitchen and laundry appliances. Estimated cost: $629,000.00 Smithey and Boynton Architecture, Engineering, Planning 4818 Starkey Road, S.W. Roanoke, VA 24018 Office of City Engineer Room 350, Municipal Building 215 W. Church Avenue Roanoke, VA 24011 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue, S W, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy CiTy Clerk File #468B Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30502-50691 accepting the bid of Breakell, Inc., for construction of a dechlorination faci- lity at Carvins Cove Water Filter Plant, in the total amount of $19,000.00. Ordinance No. 30502-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP : ra Enc, pc: Mr. Mr. Mr. Mr. Mr. Ms. Joel M. Schlanger, Director of Finance Kit B. Kiser, Director of Utilities and Operations M. Craig Sluss, Manager, Water Department William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Dolores C. Daniels, Citizens~ Request for Service MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke, Virginia 24011 Telephone; (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy Oty Clerk File #468B Mr. Stanley G. Breakell President Breakell, Inc. P. 0. Box 6414 Roanoke, Virginia 24017 Dear Mr. Breakell: I am enclosing copy of Ordinance No. 30502-50691 accepting the bid of Breakell, Inc., for construction of a dechlorination faci- lity at Carvins Cove Water Filter Plant, in the total amount of $19,000.00. Ordinance No. 30502-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. t~'~'a'~ ~'sincerely' f~j~_.~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY f. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke, Virgmla 24011 Telephone: (703) 981-2S41 May 8, 1991 SANDRA H. EAKIN Deputy C~:y Clerk File #468B Mr. J. Wayne Conner Montvale Construction Company P. 0. Box 184 Montvale, Virginia 24122 Dear Mr. Conner: I am enclosing copy of Ordinance No. 30502-50691 accepting the bid of Breakell, Inc., for the construction of a dechlorination facility at Carvins Cove Water Filter Plant, in the total amount of $19,000.00. Ordinance No. 30502-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, Mary F. Parker, City Clerk CMC/AAE MFP:ra Enc. MARY E. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 7, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #468B Mr. J. Wayne Conner Owner MontYale Construction Company P. O. Box 184 ~ontvale, Virginia 24122 Dear Mr. Conner: The contract for construction of a dechlorination facility at the Carvins Cove Filter Plant having been awarded to Breakell, Inc., I am returning your certified check deposited with your bid. Please sign the enclosed receipt and return same to me for my files. Sincerely, ,_~...~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. CERTIFIED MAIL MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,$ W ,Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy O:y Clerk File #468B Mr. Robert C. Littleton Vice President Hammond-Mitchell, Inc. P. O. Box 428 Covington, Virginia 24426 Dear Mr. Littleton: I am enclosinq copy of Ordinance No. 30502-50691 acceptinq the bid of Breakell, Inc., for the construction of a dechlorination facility at Carvins Cove Water Filter Plant, in the total amount of $19,000.00. Ordinance No. 30502-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described pro]act. Sincerely, ~_~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th Day of May, 1991. No. 30502-50691. VIRGINIA, AN ORDINANCE accepting the bid of Breakell, Inc. for the construction of a dechlorination facility at Carvinp Cove Water Filter Plant, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to exe- cute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Breakell, Inc. made to the City in the total amount of $19,000.00 for construction of a dechlorination facility at Carvins Cove Water Filter Plant, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the suc- cessful bidder, based on its proposal made therefor and the City's specifications made therefor, sa~d contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the afore- said work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to clarion for such bid. 4. In order to provide for the usual this municipal government, this ordinance shall be in passage. each the City's appre- daily operation of an emergency is deemed to exist, and full force and effect upon its ATTEST: City Clerk. Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Dechlorination Facility Carvins Cove Water Filter Plant Roanoke, Virginia I. Back~round: me Bids, following proper advertisement, were publicly opened and read aloud before City Council on April 15, 1991, for the Dechlorination Facility at the Carvins Cove Water Plant. Be Three (3) bids were received with Breakell, Inc. submitting the low bid in the amount of $19,000.00 and a specified time of 60 consecutive calendar days. C. Project is to construct a dechlorination facility to treat the water used to backwash the filters. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundin~ for the project. D. Time of completion. III. Alternatives are: Ae Award a lump sum contract to Breakell, Inc. in the amount of $19~000.00 and 60 consecutive calendar days to construct the Dechlorination Facility at Carvins Cove Water Filter Plant in accordance with the contract documents as prepared by Mattern & Craig, Inc., Consulting Engineers-Surveyors. 1. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of low bid is acceptable. Page 2 3. Funding is in Carvins Cove Plant Expansion Account No. 002-056-2178-9036. 4. Time of completion was specified in the contract docu- ments as 60 consecutive calendar days. B. Reject all bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would probably change if re-bid at a later date. 3. Fundin~ would not be encumbered at this time. Time of completion would be extended. This project is under a time restraint from the State Water Control Board. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Be Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Breakell, Inc. for construction of Dechlorination Facility at Carvins Cove Water Filter Plant in accordance with the contract documents as prepared by Mattern & Craig, Inc., Engineers-Surveyors, in the amount of $19~000.00 and 60 con- secutive calendar days. C. Funding for this project is as follows: Contract Amount Project Contingency $19,000.00 1~000.00 TOTAL $20,000.00 D. Reject the other bids received. Page 3 WW/LBC/nm~ Attachment: cc: Tabulation of Bids City Attorney Director of Finance Citizens' Request for Service City Engineer Manager, Water Department Construction Cost Technician Respectfully submitted, William White, Sr., Chairm~ William F. Clark Kit B. Kiser TABULATION OF BIDS DECHLORINATION FACILITY CARVINS COVE WATER FILTER PLANT ROANOKE, VIRGINIA Bids opened before City Council on April 5, 1991 at 2:00 p.m. BIDDER LUMP SUM BID BOND Breakell, Inc. $19,000.00 YES Montvale Construction Company $23,370.00 YES * Hammond-Mitchell, Inc. $25,500.00 YES * Certified Check Time of construction is specified as 60 consecutive calendar days. Estimated Cost: $24,000.00 William White, Sr./Chairman William F. Clark Mattern & Craig, Inc. Consulting Engineers-Surveyors Roanoke, Virginia Office of City Engineer Roanoke, Virginia May 6, 1991 Roanoke, Virginia May 6, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Dechlorination Facility Carvins Cove Water Filter Plant Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Citizens' Request for Service City Engineer Manager, Water Department Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W, Room 456 Roanoke. Virg~ma 24011 Telephone: (703)981-2541 April 17, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #468B Mr. William White, Sr., Chairman ) Mr. Kit B. Kiser ) Committee Mr. William F. Clark ) Gentlemen: The following bids for backwash waste water dechlorination faci- lities at the Carvins Cove Water Filter Plant, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, April 15, 1991: BIDDER BASE BID TOTAL Breakell, Inc. Montvale Construction Company Hammond-Mitchell, Inc. $19,000.00 23,370.00 25,500.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ~~ Mary F. Pa rkor, CMC/AAE City Clerk MFP:ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke. Virgmma 24011 Telephone: (703)981-2541 MARY F. PARKER SANDRA H. EAKIN City Clerk Deputy City Clerk May 8, 1991 File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30503-50691 accepting the bid of Mechanical & Plumbing, Inc., to remove and reassemble a blower engine at the Water Pollution Control Plant, in the total amount of $47,700.00. Ordinance No. 30503-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~ay 6, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP : ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Steven L. Walker, Manager, Water Pollution Control Plant Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. Dolores C. Daniels, Citizens' Request for Service MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #27 Mr. Larry J. Gauldin Vice President Mechanical & Plumbing, Inc. P. O. Box 357 Stanleytown, Virginia 24168 Dear Mr. Gauldin: I am enclosing copy of Ordinance No. 30503-50691 accepting the bid of Mechanical & Plumbing, Inc., to remove and reassemble a blower engine at the ~ter Pollution Control Plant, in the total amount of $47,700.00. Ordinance No. 30503-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, ~19.~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke, Virg~ma 24011 Telephone: (703) 981-2541 May 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #27 Mr. Stanley O. Breakell President Breakell, Inc. P. 0. Box 6414 Roanoke, Virginia 24017 Dear Mr. Bre~kell: I am enclosing copy of Ordinance No. 30503-50691 accepting the bid of Mechanical & Plumbing, Inc., to remove and reassemble a blower engine at the Water Pollution Control Plant, in the total amount of $47,700.00. Ordinance No. 30503-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. On behalf of the Mayor and ~embers of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~lx~._]~_~.~ Mary F. Parker, CMC/AAE City Clerk ~FP:ra EnC. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th Day of May, 1991. No. 30503-50691. AN ORDINANCE accepting the bid of Mechanical and Plumbing, Inc. to remove and reassemble a blower engine at the Water Pollution Control Plant, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City offi- cials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE 1. City in IT ORDAINED by the Council of the City of Roanoke that: The bid of Mechanical and Plumbing, Inc. made to the the total amount of $47,700.00 to remove and reassemble White Superior Blower Engine, Model No. 40GDSX-12 at the Water Pollution Control Plant, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the suc- cessful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the work to be paid for out of appropriated by Council. City Attorney, and the cost of said funds heretofore or simultaneously S. Any and all other bids made to the City for the afore- said work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appre- ciation for such bid. 4. In order to provide for the usual daily operation of this municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Remove and Reassemble White Superior Blower Engine Model No. 40GDSX-12 Water Pollution Control Plant Roanoke, Virginia I. Back~round: Ao Bids, following proper advertisement, were publicly opened and read aloud before City Council on April 22, 1991 for the Removal and Reassembly of a White Superior Blower Engine at the Water Pollution Control Plant. Two (2) bids were received with Mechanical and Plumbing, Inc., of Stanleytown, Virginia, submitting the iow bid in the amount of $47,700.00 and 90 consecutive calendar days. Co Project consists of taking the three (3) existing White Superior Blower Engines, selecting the best parts and re- assembling into one good engine. In August we bid and awarded a contract to replace one of the existing engines with a diesel engine for $828~800.00. This re-built engine will be run on natural gas. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundin~ for the project. D. Time of completion. Page 2 III. Alternatives are: Award a lump sum contract to Mechanical and Plumbing, Inc. in the amount of $47,700.00 and 90 consecutive calendar day to Remove and Reassemble White Superior Blower Engine Model No. 40 GDSX-12 at the Water Pollution Control Plant in accordance with the Contract Documents as prepared by the City Engineer's Office, Roanoke, Virginia. 1. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable (within six percent). 3. Fundin~ for this project is available in account number 003-056-3150-2010. Time of completion is quoted as 90 consecutive calendar days which is acceptable. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would probably change if re-bid at a later date. 3. Fundin~ would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Mechanical and Plumbing~ Inc. to Remove and Reassemble White Superior Blower Engine, Model No. 40 GDSX-12 at the Water Pollution Control Plant in accordance with the contract docu- ments as prepared by the City Engineer's Off~ce in the amount of $47,700.00 and 90 consecutive calendar days. Page 3 Authorize the Director of Finance to encumber $47,700.00 in account number 003-056-3150-2010. A contingency amount is not requested since this is a service contract. Any parts that cannot be selected from the parts of the three (3) existing blower engines will have to be purchased by adminis- trative change order, purchase order, or by City Council approval. D. Reject the other bid received. Respectfully submitted, William White, Sr., Chairman William F. Clark WW/LBC/mm Attachment: Bid Committee Report CC: City Attorney Director of Finance Citizens' Request for Service City Engineer Manager, Water Pollution Control Plant Construction Cost Technician Kit B. Kiser BID TABULATION REMOVE AND REASSEMBLE WHITE SUPERIOR BLOWER ENGINE MODEL NO. 40GDSX-12 AT CITY OF ROANOKE WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA Bids opened before Roanoke City Council on Monday, April 22, 1991 BASE BID TIME * BID BOND Mechanical and Plumbing, Inc. $47,700.00 90 YES Breakell, Inc. $265,000.00 120 YES Estimated Cost: $45,000.00 * Consecutive Calendar Days William White, Sr., C~airman William F. Clark Kit B. Kiser Office of City Engineer Roanoke, Virginia May 6, 1991 Roanoke, Virginia May 6, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Remove and Reassemble White Superior Blower Engine Model No. 40GDSX-12 Water Pollution Control Plant Roanoke, Virginia Attachment: cc: I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager Bid Committee Report City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Citizens' Request for Service City Engineer Manager, Water Pollution Control Plant Construction Cost Technician MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S W, Room 456 Roanoke. Virginia 24011 Telephone: (703)981-2541 April 24, 1991 SANORA H. EAK/N Deputy Cny Clerk File #27 Mr. William White, Sr., Chairman Mr. Kit B. Kiser Mr. William F. Clark ) ) Corranittee ) Gentlemen: The following bids to remove and reassemble a White Superior Blower Engine at the ~ter Pollution Control Plant, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, April 22, 1991: _ BIDDER BASE BID TOTAL Mechanical & Plumbing, Inc. Breakell, Inc. $ 47,?00.00 265,000.00 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recon~endation to Council. Sincerely, Mary F. Parker, CTaC/AAE City Clerk MFP:ra pc: Mr. Wilburn C. Oibling, Jr., City Attorney BID TABULATION REMOVE AND REASSEMBLE WHITE SUPERIOR BLOWER ENGINE MODEL NO. 40GDSX-12 AT CITY OF ROANOKE WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA Bids to be opened before Roanoke City Council on Monday, April 22, 1991 BIDDER BASE BID Branch & Associates Breakell, Inc. Energy Services Group Mechanical & Plumbing, Inc. S. C. Rossi & Co., Inc. Sinor Engine Co., Inc. Wheeler Enterprises Estimated Cost: $45,000.00 Office of City Engineer Roanoke, Virginia April 22, 1991 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke, Virg~ma 24011 Telephone: (703) 981-2541 Hay 8, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #15-207 Ms. Margaret R. Baker 2140 ~indsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: I am enclosing copy of Resolution No. 30504-50691 appointing you as a Director of the Industrial Development Authority of the City of Roanoke, to fill the unexpired term of Mr. Jack C. Smith, deceased, ending October 20, 1991. Resolution No. 30504-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Hr. W. Bolling Authority, p. 0. Izard, Box 2470, Chairman, Roanoke, Industrial Development Virginia 24010 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ibc 6th Day of May, 1991. No. 30504~50691. A RESOLUTION appointing a Director of the Industrial Development Authority of the City of Roanoke, to fill an unexpired portion of a four (4) year term on its Board of Directors. WHEREAS, Jack C. Smith was appointed by the Council as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years commencing on October 21, 1987, and expiring on October 20, 1991, and Mr. Smith has died leaving a vacancy on the Board; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Margaret R. Baker is hereby appointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, to fill Mr. Smith's unexpired term which commenced on October 21, 1987, and expires on October 20, 1991. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room 4S6 Roanoke. Virgin*a 24011 Telephone: (703)981-2541 May 8, 1991 SANDRA H. EAKIN Deputy CIzy Clerk File #162 Ms. Nadine C. Minnix, Deputy Director of Real Estate Valuation Room 250, Municipal Building Roanoke, Virginia 24011 Dear Ms. Minnix: I am attaching copy of Resolution No. 30505-$0691 electing and appointing you as Acting Director of Real Estate Valuation for the City of Roanoke, effective May 14, 1991, and ratifying the terms and conditions of employment as Acting Director offered to you by letter under date of May 1, 1991. Resolution No. 30505-50691 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ,May 6, 1991. I am also attaching an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court or one of her deputies. You are requested to subscribe to the Oath of Office prior to assuming the duties of your office on May 14, and return one copy of the Oath to the undersigned. Sincerely, P~.~c~l,~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Mr. Mr. W. Robert Herbert, City Manager Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th Day of May, 1991. No. 30505-50691. VIRGINIA, A RESOLUTION electing and appointing Nadine C. Minnix as Acting Director of Real Estate Valuation for the City of Roanoke effective May 14, 1991, and ratifying the terms and conditions of employment as Acting Director offered to Ms. Minnix by a certain letter. WHEREAS, the City Council desires to elect and appoint Nadine C. Minnix as Acting Director of Real Estate Valuation pursuant to the Roanoke Charter of 1952, general law of the Commonwealth and Chapter 584 of the 1964 Acts of Assembly; and WHEREAS, Ms. Minnix has agreed to accept election and appointment as Acting Director; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Nadine C. Minnix is hereby elected Director effective May 14, 1991. 2. The terms and conditions of Ms. appointment as Acting Director shall and appointed as Acting Minnix's election and be as set forth in the letter, dated May 1, 1991, from Howard E. Committee of City Council, to Ms. in the Office of the City Clerk. 3. With respect to benefits letter of May 1, 1991, Ms. Minnix the same basis as other similarly Musser, Chairman of the Personnel Minnix, a copy of which is on file of employment not enumerated in such shall be accorded such benefits on situated employees of the City. taking 5. Ms. Minnix shall make arrangements to qualify for office by the required Oath of Office as soon as practicable. Ms. Minnix shall perform the duties and responsibilities of the office of Acting Director until such time as a successor Acting Director or Director is elected and appointed by this Council through duly adopted resolution. ATTEST: City Clerk. Office of the Council May 1, 1991 Nadine C. Minnix, Deputy Director of Real Estate Valuation Room 250 Municipal Building Roanoke, Virginia 24011 Dear Ms. Minnix: As Chairman of the Personnel Committee of Roanoke City Council, I am pleased to offer you the position of Acting Director of Real Estate Valuation effective May 14, 1991. This letter and its terms and conditions are subject to and conditioned upon your election as Acting Director of Real Estate Valuation by City Council at its regu- lar meeting of May 6, 1991, and adoption by City Council at the same regular meeting of a resolution ratifying the terms and conditions of this letter. If you accept this offer and are elected Acting Director of Real Estate Valuation, your duties, responsibilities and powers and your removal will be governed by the Roanoke Charter of 1952, Constitution of Virginia, Code of Virginia (1950), as amended, and the Code of the City of Roanoke (1979), as amended. As Acting Director of Real Estate Valuation, you will be paid a base bi-weekly salary of $2,038.46, payable at the same time as other employees of the City. All other terms and conditions of your employ- ment will be the same as for other similarly situated City employees. Your appointment as Acting Director will terminate upon the commence- ment of service of the new Director to be elected by City Council. If the terms and conditions of this offer are agreeable to you, your immediate written acceptance is requested. Naturally, I hope that you will accept, and I look forward to work- ing with you in the service of this City and its people. HEM:mr Very truly yours, Howard E. Musser Chairman, Personnel Committee Room 456 Municipal Building 2t50~urch A,,~nue. S.W. Roanoi~. Virginia 2401 t (703) 98t-2541 Nadine C. Minnix, Deputy Director of Real Estate Valuation May 1, 1991 Page 2 cc: Honorable Mayor and Members of Council W. Robert Herbert, City Manager Mary F. Parker, City Clerk Joel M. Schlanger~ Director of Finance Wilburn C. Dibling, Jr., City Attorney Office of the Mayor May 2, 1991 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to §10 of the City Charter, I am calling a special meeting of Roanoke City Council at 1:30 p.m., on Monday, May 6, 1991~ in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. Wo, Roanoke, Virginia. The purpose of the special meeting will be to convene in Executive Session to discuss acquisition of real property for public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended; disposition of publicly held property, pursuant to Section 2.1-344 (A)(3); and discussion of specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of contracts to be negotiated, pursuant to Section 2.1-344 (A)(7); all of the foregoing relating to development of The Hotel Roanoke and construction of a publicly owned conference center adjacent thereto. Sincerely, Noel C. Taylor,~Ma~or City of Roanoke NCT:se cc: Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. SchIanger, Director of Finance Ms. Mary F. Parker, City Clerk Room 452 Municipal Building 215 Church Avenue, S. W., Roanoke, Virginia 24011 (703) 981-2444 REGULAR Harvey (30494) WEEKLY SESSION ...... ROANOKE CITY COUNCIL May 6, 1991 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All present. The invocation will be delivered by The Reverend Douglas F. C. Keffer, Senior Minister, Edgewood Christian Church. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Presentation of a Veterans of Foreign Wars, Patriotic Citizen Award. BID OPENINGS Ao Bids for renovation of the air conditioning system at the National Guard Armory, 32 Reserve Avenue, S. ~o Five bids were referred to a committee composed of Messrs. White, Chairman, Snead and Clark, for tabu- lation, report and recommendation to Council. B. Bids to construct the Dominion Tower Streetscape. Four bids were Messrs. White, lation, report referred to a committee composed of Chairman, Snead and Clark, for tabu- and recommendation to Council. Bids for lease of a parcel of land adjacent to James ~adison Middle School for construction and operation of an indoor swimming pool facility. One bid was referred to a committee composed of Messrs. White, Chairman, Snead and Clark, for study, report and recommendation to Council. CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE (1) C-1 C-2 C-3 C-4 MOTION IN CUSSION OF BE REMOVED THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meetings of Council held on Monday, February 4, 1991; Monday, February 11, 1991; Tuesday, February 19, 1991; and Monday, February 25, 1991. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. A report of the City Attorney ments to the Roanoke City Charter of the General Assembly. transmitting certain amend- enacted by the 1991 Session RECOMMENDED ACTION: Receive and file. A list of items pending from July 10, 1978, through April 22, 1991. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens Upon Public Matters: Request of the Roanoke Valley Preservation Foundation to address Council with regard to Preservation Week and pre- servation work in the community. Ur. Kent Chrisman, President of the Roanoke Valley Preservation Foundation, Dr. John Kern, Director of the Department of Historic Resources Roanoke Regional Preservation Office, and Ms. Sceva Phillips, President of Old Southwest, Inc., Spokespersons. No action. Petitions and Communications: Presentation of the 1990 Annual Report of the City Planning Commission. Mr. Charles A. Price, Jr., Chairman. Received and filed with appreciation. (2) 5. Reports of Officers: a. City Manager: Briefings: A report with regard to the proposed fiscal year 1991-92 Community Development Block Grant Program and Budget. Received and filed. Items Recommended for Action: A report recommending appropriation of $40,000.00 to provide funds for operating costs of Total Action Against Poverty's Transitional Living Center. Adopted Ordinance No. 30494-50691. (5-0, Mr. White abstained from voting; Mr. Bowers voted no.) o A report recommending transfer of funds to provide for the construction by City forces of sanitary sewer cross connections at 530 Walnut Avenue, S. ~., and in an alley between 4th and 5th Streets, S. W. Adopted Ordinance No. 30495-50691. (?-0) A report concurring in a report of a bid committee recommending acceptance of the bid submitted by National Ambulance Builders, Inc., for one new low pro- file, four-wheel drive ambulance to be used by Roanoke Emergency Medical Services, in the total amount of $44,976.00; and transfer of funds therefor. Adopted Ordinance No. 30496-50691 and Resolution No. 30497-50691. (7-0) 6. Reports of Committees: A report of the committee appointed to tabulate bids received for construction of the Peters Creek Flood Reduction Project, Phase I, channel widening below Meadowbrook Road, N. W., recommending award of a contract to Joe Bandy and Son, Inc., in the total amount of $31,900.00; and transfer of funds therefor. Council Member William White, Sr., Chairman. Adopted Ordinance No. 30498-50691 and Ordinance No. 30499-50691. (7-0) A report of the committee appointed to tabulate bids received for construction of Fire Station No. 14, Mecca Street at Orange Avenue, N. E., recommending award of a contract to Loeb Construction Company, in the total amount (3) of $530,700.00; and transfer of funds therefor. Council Member William White, Sr., Chairman. Adopted Ordinance No. 30500-50691 and Ordinance No. 30501-50691. (7-0) A report of the committee appointed to tabulate bids received for construction of a dechlorination facility at the Carvins Cove Water Filter Plant, recommending award of a contract to Breakell, Inc., in the total amount of $19,000.00. Council Member William White, Sr., Chairman. Adopted Ordinance No. 30502-50691. (7-0) A report of the committee appointed to tabulate bids received for removal and reassembly of a White Superior Blower Engine at the Water Pollution Control Plant, recom- mending award of a contract to Mechanical and Plumbing, Inc., in the total amount of $47,700.00. Council Member William White, Sr., Chairman. Adopted Ordinance No. 30503-50691. (7-0) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: ao A certificate of the Director of Finance advising that funds required for the 1991-92 General Fund, Water Fund, Sewage Treatment Fund, Roanoke Civic Center Fund, Internal Service Fund, and Transportation Fund budgets will be available for appropriation. Deferred until the next regular meeting of Council on Monday, May 13, 1991. An Ordinance adopting the annual General Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday. May 13, 1991. An Ordinance adopting the annual Water Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. 4. An Ordinance adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal (4) year beginning July 1, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. An Ordinance adopting the annual Civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. An Ordinance adopting the annual Internal Service Fund Appropriation of the City of Roanoke for the fiscal year beginning July I, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. 7o An Ordinance adopting the annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1991, and ending June 30, 1992; and declaring the existence of an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. An Ordinance amending and reordaining Ordinance No. 30035-50790, adopted May 7, 1990, by suspension of merit increases effective July 1, 1991; and providing for an emergency. Deferred until the next regular meeting of Council on Monday, May 13, 1991. A Resolution appointing a Director of the Industrial Development Authority of the City of Roanoke, to fill the unexpired portion of a four year term on its Board of Directors. Adopted Resolution No. 30504-50691. (7-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. Adopted Resolution No. 30505-50691 electing and appointing Nadine C. Minnix as Acting Director of Real Estate Valuation for the City of Roanoke effective May 14, 1991. (7-0) ($) 10. be committees appointed by Council. Other Hearings of Citizens: Certification of Executive Session. (?-0) Appointed the following persons: Elizabeth K. Bernard - Roanoke Arts Commission Richard C. Maxwell - Roanoke Arts Commission Robert B. Manetta Vacancies on various authorities, boards, commissions and - Henry Street Revival Committee (6)