HomeMy WebLinkAboutCouncil Actions 05-28-91 Bowles
(30538)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 28, 1991
7:00 p.m.
AGENDA FOR THE COUNCIL
STONEWALL JACKSON MIDDLE SCHOOL
Call to Order -- Roll Call. Mayor Taylor and Vice-Mayor
Musser were absent.
The invocation will be delivered by The Reverend Randy J.
Garner, Pastor, Valley View Wesleyan Church.
Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Chairman Pro Tam David A. Bowers.
Ms. Lenora Williams representing the Southeast Action Forum
welcomed City Council and the City Administration to Southeast
Roanoke.
Presentation by the Chairman Pro Tem and Members of
Council.
Adopted Resolution No. 30538-52891. (5-0)
Council Member Harvey expressed appreciation to certain
City employees who helped to make Memorial Day activities a suc-
cess.
BID OPENINGS
Bids for 1991 roof projects at the Parks and Recreation
Gymnasium, National Guard Armory, Williamson Road
Library, Raleigh Court Library, and Mill Mountain
Caretaker's House.
Eight bids were referred to a committee composed of
Messrs. White, Chairman, Clark and Snead for tabula-
tion, report and recommendation to Council.
CONSENT AGENDA (Approved 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
(I)
C-1
C-2
C-3
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Noel C. Taylor transmitting copy
of a communication from Mr. Gordon Willis, Sr., Chairman, The
University Connection, requesting consideration of an annual
allocation of $100,000.00 for five years from the City of
Roanoke for the direct highway between Virginia Tech and the
Roanoke Valley.
RECOMMENDED ACTION: Refer to the City Manager for study, report
and recommendation to Council.
DELETED
A communication from Council Member David A. Bowers
requesting an Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, com-
missions and committees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia
(1950), as amended.
A communication from Council Member David A. Bowers
requesting consideration of a proposal to allow a real estate
property tax rebate for developers or homeowners who will build
single family residences on inner City vacant lots.
RECOMMENDED ACTION:
Refer to the City Manager for study, report
and recommendation to Council within six
months.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Coovnunications:
A communication from Mr. Harwell M. Darby, Jr., Attorney,
representing the Industrial Development Authority of the
City of Roanoke, requesting approval of a plan to assist
Virginia Lutheran Homes, Inc., t/a Brandon Oaks, and
Roanoke Lutheran Retirement Community, Inc., in the
acquisition, construction and equipping of a facility for
the residence and care of the elderly to be located at 3804
Brandon Avenue, S. W., by issuance of industrial develop-
ment revenue bonds, in an amount not to exceed $30,000,000.
Adopted Resolution No. 30539-52891. (5-0)
(2)
5. Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recommending replacement of the current word
processing equipment in the offices of the Mayor, City
Attorney, City Clerk, City Manager, and Engineering
Department.
Adopted Ordinance No. 30540-52891. (5-0)
A report recommending execution of an Administrative
Agreement with the Department of Housing and Community
Development for the Local Housing Rehabilitation Loan
Program.
Adopted Resolution No. 30541-52891. (5-0)
A report recommending execution of a City-State
Agreement with the Virginia Department of
Transportation in connection with the widening of
Franklin Road from Third Street to Elm Avenue, S. W.
Adopted Ordinance No.
first reading. (4-0,
from voting.)
30542 and Ordinance No.
Council Member Harvey
30543 on
abstained
A report concurring in a report of a bid committee
recommending acceptance of the bid submitted by Capital
Security Systems, Inc., in the total amount of
$47,321.90, to provide installation of surveillance
monitors and cameras in the Roanoke City Jail.
Adopted Resolution No. 30544-52891. (5-0)
A report concurring in a report of a bid committee
recommending award of a contract to Cycle Systems,
Inc., for collection service of bulk containers at City
owned facilities, at a unit price of $8.59 per
container emptied, for the period of July 1, 1991,
through June 30, 1992.
Adopted Resolution No. 30545-52891. (5-0)
b. Director of Finance:
1. A financial report for the month of April, 1991.
Received and filed. As a part of the June Financial
Statement, Council Member White requested that the City
Manager report to Council with regard to the expen-
diture side of the budget.
(3)
2. A report recommending certain appropriation transfers
for Internal Service Fund charges.
Adopted Ordinance No. 30546-52891. (5-0)
6. Reports of Committees:
A report of the Water Resources Committee recommending
appropriation of $70,000.00 to provide funds for the
purchase of water from the Town of Vinton at a rate equal
to the rate the City would sell water to the Town. Council
Member Elizabeth T. Bowles, Chairman.
Adopted Ordinance No. 30547-52891. (5-0)
7. Unfinished Business: None.
8. Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 30523, on second reading, amending and reor-
daining Section 32-102.2, Defined; and repealing Section
32-103, Council to review program, of Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, to amend
the definition of the downtown service district to expand
such district and to repeal the requirement that City
Council review the downtown service district program and
decide on its continuance prior to July 1, 1992;
authorizing the extension of the Downtown Service District
Service Agreement with Downtown Roanoke, Inc., for a period
of up to ten years; authorizing the proper City officials
to execute an appropriate amendment to the Agreement; and
providing for an effective date.
Adopted Ordinance No. 30523-52891.
Fitzpatrick abstained from voting.)
(4-0, Council Member
Ordinance No. 30524, on second reading, authorizing the
issuance of not to exceed $2,000,000 General Obligation
School Bonds, Series 1991, of the City of Roanoke,
Virginia, to be sold to the Virginia Public School
Authority and providing for the form and details thereof.
Adopted Ordinance No. 30524-52891. (5-0)
Ordinance No. 30534, on second reading, authorizing the
ground lease of certain property located within the City
for construction and operation of an indoor swimming
facility and authorizing the appropriate City officials to
execute a lease agreement therefor.
Adopted Ordinance No. 30534-52891. (5-0)
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Chairman Pro Tem and
Members of City Council.
(4)
10.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Other Bearings of Citizens:
Ms. Barbara Duerk, 260? Rosalind Avenue, S. W., commended Mr.
Whitey Taylor for the manner in which automobile racing was con-
ducted at Victory Stadium on Monday, May 2?, 1991.
Mr. Whitey Taylor presented a status report with regard to auto-
mobile racing which was held at Victory Stadium on Monday, May
27, 1991, and expressed appreciation to City staff for their
cooperation and assistance.
Certification of Executive Session. (5-0)
Appointed Ms. Sabrina T. Law to the Special Events Committee.
(5)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th Day of May, 1991.
No. 30538-52891.
A RESOLUTION recognizing and commending the meritorious
actions of Mr. Kenneth Everette Michael, Sr., in connection
with his assistance to a young woman who had been the victim
of a violent assault near his place of employment on March
23, 1991.
WHEREAS, in the early morning hours of March 23, 1991,
Mr. Kenneth Everette Michael, Sr., upon arrival at his place
of employment, heard the screams and cries for help of a young
woman and, upon investigation, found a semi-nude young woman
collapsed on the sidewalk and bleeding profusely from multiple
stab wounds; and
WHEREAS, Mr. Michael called for police and emergency ser-
vices personnel and then went to the assistance of the young
woman, covering her with his own jacket and placing a pair of
his rolled-up sweat pants under her head; and
WHEREAS, Mr. Michael then stayed with the young woman com-
forting her while waiting for emergency services personnel to
arrive and upon their arrival assisted emergency services per-
sonnel in caring for the young woman; and
WHEREAS, Mr. Michael acted immediately and voluntarily to
assist and comfort a fellow human being at great personal sacri-
fice.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This Council adopts this means of recognizing and com-
mending the meritorious actions of Mr. Kenneth Everette Michael,
Sr., who acted selflessly and compassionately in voluntarily
coming to the aid and comfort of a young woman who had been the
victim of a violent stabbing.
2. The City Clerk is directed to forward an attested copy
of this resolution to Mr. Kenneth Everette Michael, Sr.
ATTEST:
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
April 16, 1991
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk lf~'~
Preparation of a Measure
The Mayor has requested that you prepare the proper measure
recognizing the meritorious service of a gas station attendant
who came to the aid of a young woman who was stabbed numerous
times on Saturday, March 23, 1991. Don Caldwell, Commonwealth,s
Attorney, brought the matter to the Mayor's attention and advised
that he would be pleased to provide any information you might
need in your preparation of the measure.
If I may be of assistance, please do not hesitate to call
on me.
MFP:ra
MEMO. 12
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOI
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
May 28, 1991
Council Members:
David A. Bowers
Elizabeth T. Bowles
Beverly T. Fitzpatrick, Jr.
James G. Harvey, II
William White, Sr
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Council Member
DAB:ra
CITY OF ROANOKE
OFFICE OF THE CITY ATrORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
WILBURN C. DIBLING, JR.
ClTYA~'OI~NEY May 28, 1991
RECEIVED
CITY CLE),~k($ DFFIOE
~1 ~Y28 P3:47
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
ASSISTANT City ATTORNEYS
The Honorable Chairman Pro Tem and Members
of City Council
Roanoke, Virginia
Re: Request
for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request an Executive Session of City Council pursuant
to §2.1-344(A)(7), Code of Virginia (1950), as amended, to discuss
actual litigation being a personal injury suit filed against the City.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. g,
City Attorney
WCD:ff
cc: Earl B.
Mary F.
Reynolds, Acting City Manager
Parker, City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,$ W, Room 456
Roanoke, Virgm~a 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy City Clerk
Fi le #79
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Council Member David
A. Bowe.rs with regard to a proposal which will allow a real
estate property tax rebate for developers or homeowners who build
single family residences on inner City vacant lots, which com-
munication was before the Council of the City of Roanoke at a
regular meeting held on Tuesday, May 28, 1991.
On motion, duly seconded and adopted, the matter was referred to
you for study, report and recommendation to Council within six
months.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc: The Honorable David A. Bowers, Council Member
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOI<E
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
May 23, 1991
Council Members:
David A. Bowers
Elizabeth T Bowles
Beverly T Fitzpatrick, Jr.
James G. Harvey, II
William White, Sr.
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I have given considerable thought to the comments made by Bob
Herbert and Brian Wishneff at our City Council Retreat at Roanoke
College back in January regarding the matter of increasing the
number of single family homes in the City of Roanoke. I believe
the discussion centered around the trend that older homes are
usually rehabed into multi-unit homes. What we would like to do,
however, is to encourage the building and maintenance of single
family residences because such social units tend to be less tran-
sient and provide greater stability in our neighborhoods, both in
suburban areas as well as in our inner City.
Given the current budget crisis as a result of the huge deficits
in the Commonwealth, I am not sure that this is an appropriate
time to begin action on any proposal. However, I did want to put
on the table for your consideration an idea which might serve as
an incentive for the building of single family homes in our City.
As you know, there are many vacant lots still existing in our
City limits. Many times, developers merely go into those lots to
build multi-family dwellings. I would like to ask your con-
sideration and comments from our administration on a proposal to
allow some kind of real estate property tax rebate for a period
of, say, five years, for any developer or homeowner who will
build a single family residence on an inner City vacant lot.
Tax policy has often been used in this nation and in our City to
further the public good. It seems that we might consider this
use of our taxing authority to encourage the development of
single family homes on vacant lots throughout our City, while
offering an immediate tax break to those who are willing to build
and live in those single family homes.
The Honorable Mayor and Members
of the Roanoke City Council
May 23, 1991
Page 2
I would respectfully request that this matter be placed on the
consent agenda for Council's meeting on Tuesday, May 28, 1991,
and thereafter, with your consent, that the issue be referred to
the City Manager for review, recommendation and report back to
Council within six months.
Thank you for your consideration of this issue.
Sincerely,
Council Member
DAB:ra
DAB10
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S W, Room 456
Roahoke. Virgime 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy O~y Clerk
File #$3B
Mr. Harwell M. Derby, Jr.
Attorney
P. O. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 30539-52891 approving the
plan of financing of the Industrial Development Authority of the
City of Roanoke, Virginia, for the benefit of Virginia Lutheran
Homes, Inc., and Roanoke Lutheran Retirement Come, unity, Inc.,
(RLRC) to the extent required by Section 147 of the Internal
Revenue Code of 1986, as amended, in the amount of $300,000.00,
to assist Brandon Oaks and RLRC in acquiring, constructing and
equipping a facility for the residence and care of'the elderly to
be located at 3804 Brandon Avenue, S. ~. Resolution No.
30539-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Bolling Izard, Chairman, Industrial Development
Authority, P. O. Box 24?0, Roanoke, Virginia 24010
Mr. W. Robert Herbert, City Manager
Mr. Brian J. Wishneff, Chief of Economic Development
IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of May, 1991
No. 30539-52891.
A Resolution approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Virginia Lutheran Homes, Inc., and
Roanoke Luther~h Retirement Community, Inc., to the extent
required by Section 147 of the Internal Revenue Code of 1986, as
amended.
WHEREAS, the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority"), has considered the
application of Virginia Lutheran Homes, Inc. ("VLH"), and Roanoke
Lutheran Retirement Community, Inc. ("RLRC"), for the issuance of
the Authority's revenue bonds in an amount not to exceed
$30,000,000 (the "Bonds") to assist VLH and RLRC in acquiring,
constructing and equipping a facility for the residence and care
of the elderly (the "Project"), to be located in the City of
Roanoke, Virginia, at 3804 Brandon Avenue, S.W., at a site on
property located generally behind the nursing care facilities
currently operated by VLH as the Virginia Synod Lutheran Home at
Roanoke; and
WHEREAS, the Authority has held a public hearing on the
issue of the Bonds for the financing on May 14, 1991; and
WaEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended (the "Tax Code"), and Section 15.1-1378.1 of the
Code of Virginia, as amended (the "Virginia Code"), provide that
the governmental unit having jurisdiction over the issuer of
private activity bonds and over the area in which any facility
financed with the proceeds of private activity bonds is located
must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the
City of Roanoke, Virginia (the "City"); the Project is located in
the City; and the City Council of the City of Roanoke, Virginia
(the "Council") constitutes the highest elected governmental unit
of the City; and
WHEREAS, the Authority recommends that the Council approve
the issuance of the Bonds; and
WHEREAS, a copy of the Authority's resolution approving the
issuance of the Bonds, a record of the public hearing and a
"fiscal impact statement" with respect to, the financing and the
Project have been filed with the Council;
BE IT RESOLVED BY THE CITY COUI~CIL OF THE C~TY OF ROANOKE,
1. The Council hereby approves the issuance of the Bonds
by the Authority for the benefit of VLH and RLRC to the extent
required by Section 147(f) of the Tax Code and Section 15.1-
1378.1 of the Virginia Code, to permit the Authority to assist in
the financing of the Project.
2. Approval of the issuance of the Bonds as required by
Section 147(f) of the Tax Code does not constitute an endorsement
to a prospective purchaser of the Bonds or the creditworthiness
of the Project, VLH or RLRC, and, as required by Section 15.1-
1380 of the Virginia Code, the Bonds shall provide that neither
the City nor the Authority shall be obligated to pay the Bonds or
the interest thereon or other costs incident thereto except from
the revenues and moneys pledged therefor, and neither the faith
and credit nor the taxing power of the Commonwealth of Virginia,
the City or the Authority shall be pledged thereto.
3. This resolution shall take effect immediately upon its
adoption.
Adopted by a majority of a quorum of the Council of the City
of Roanoke, Virginia, on May , 1991.
C SEAL]
Clerk of the City Council of
the City of Roanoke, Virginia
GLENN, FLIPPIN, FELDMANN ~c DARBY
(?o3} 344- 30OO
May 21, 1991
HAND DELIVERED
Members of the Roanoke City Council
c/o Mary F. Parker, Clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Industrial Development Authority of the
City of Roanoke, Virginia $30,000,000 Residential
Care Facility First Mortgage Revenue Bonds
(Brandon Oaks Project)
Gentlemen and Mrs. Bowles:
The Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority"), has, at the request of
Hunton & Williams, bond counsel, held a second public
hearing for Virginia Lutheran Homes, Inc. ("VLH"), t/a
Brandon Oaks ("Brandon Oaks"), and Roanoke Lutheran
Retirement Community, Inc. ("RLRC"), because of minor
changes in the Project description.
They are still requesting a bond financing not to
exceed $30,000,000 to assist Brandon Oaks and RLRC in
acquiring, constructing and equipping a facility for the
residence and care of the elderly (the "Project"), to be
located in the City of Roanoke, Virginia, at 3804 Brandon
Avenue, S.W., at a site on property located generally behind
the nursing care facilities currently operated by VLH as the
Virginia Synod Lutheran Home of Roanoke.
Enclosed is the formal information package explaining
the project and a form of resolution to be submitted for
action at your May 28, 1991, meeting.
Cordially yours,
Harwell ~. Darby,
HMDJR:met:0042074
Enclosures
CC:
Wilburn C. Dibling, Jr., Esq. w/encs.
Mr. W. Robert Herbert w/encs.
Mr. Brian Wishneff w/encs.
AD NOM~-ER 42919591
PUELISHmR'S FEE $289.B0
HUNTON ~ WILLIAMS
707 E MAIN STREET
P O BOX 1535
RICHMOND VA 23212
~ OF VIRGINIA
OF ROANOKE
AFFIUAVIT OF PUBLICATION
[, [THE UNCERSIGNE0) AN AUTHORIZED
~SENTATIVE DF THE TIMES-~ORLD COR-
FIO~, ~HICM CORPORATION iS PUmLISHEm
iE ROANOKE TIMES & WORLD-NEwS, A
( NEWSPAPER PUBLISHED IN ROANuKE, IN
STATE OF ViRGiNIA, DO CERTIFY THAT
~NNEXEO NOTICE WAS PUBLISHED IN SAID
~APFRS ON THE FOLLOwiNG DATES
34/~0/91 MORNING
]5/07/91 MORNING
AUTHORIZED SIGNATURE
Exhibit "A"
NOTICE 0~: PUBLIC
related ~o Its ~rlginml
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the Authority),
hereby certifies as follows:
1. A regular meeting of the Authority was duly called and
held on May 14, 1991, at 4:00 o'clock p.m. in the Board Room,
Roanoke Regional Chamber of Commerce, 310 1st Street, S. W.,
Roanoke, Virginia. The meeting was open to the public, and
persons of differing views were given an opportunity to be heard.
At such meeting all of the Directors of the Authority were
present or absent throughout as follows:
PRESENT:
W. Bolling Izard
Margaret R. Baker
Russell O. Hannabass
J. Darrell Burks
Sam H. McGhee, III
Stanley R. Hale
ABSENT: John J. Butler
2. The Chairman announced the commencement of a public
hearing on behalf of the City of Roanoke, Virginia, on the
application of Roanoke Lutheran Retirement Community, Inc.,
(RLRC), and Virginia Lutheran Homes, Inc. (VLH) and that a notice
of the hearing was published once a week for two consecutive
weeks, the first publication being not more than 28 days nor less
than 14 days prior to the hearing in a newspaper having general
circulation in Roanoke, Virginia (the Notice). A copy of the
notice and a certificate of publication of such Notice have been
filed with records of the Authority and are attached hereto as
Exhibit (A).
3. The individuals identified in Exhibit B appeared and
addressed the Authority and a reasonably detailed summary of the
statements made at the public hearing is included in Exhibit B.
The fiscal impact statement required by the Industrial
Development and Revenue Bond Act is attached hereto as Exhibit C.
4. Attached hereto as Exhibit D is a true, correct and
complete copy of a resolution (the Resolution) adopted at such
meeting of the Authority by the unanimous vote of the Directors
present at such meeting. The Resolution constitutes all formal
action taken by the Authority at such meeting relating to matters
referred to in the Resolution. The Resolution has not been
repealed, revoked, rescinded or amended and is in full force and
effect on the date hereof.
FISCAL IMPACT STATEMENT
4.
5.
6.
May 14, 1991
Date
Roanoke Lutheran Retirement Community,
t/a Brandon Oaks
and
Virainia Lutheran Homes, Inc.
Applicant
Roanoke Lutheran Retirement Community,
t/a Brandon Oaks
and
Virginia Lutheran Homes, Inc.
Facility
Inc.
Maximum amount of financing sought
$30,000,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
Estimated real property tax per
year using present tax rates
Estimated personal property tax
per year using present tax rates
Estimated merchants' capital tax
per year using present tax rates
Estimated dollar value per year
of goods and services that will
be purchased locally
Estimated number of regular
employees on year round basis
$20,000,000.00
$ 12,500.00
$ N/A
$ N/A
$3,000,000.00
70
Average annual salary per employee
Indus tri aA1u tDhe°vreiltoYp m%hn%~uatnh o r i t y of
the City of Roanoke, Virginia
$ 15,000.00
WITNESS my hand and the seal of the Authority this
of May,
(S L) .
Exhibits A through D to be attached.
A
B
C
D
Copy of Notice, Certified by Newspaper
Summaries of Statements
Fiscal Impact Statement
Resolution
2
Exhibit B
Frank X. Hayes, Jr. appeared on behalf of Virginia Lutheran
Homes, Inc., and Harwell M. Darby, Jr. Esq. appeared on behalf of
the Authority. They reviewed the information set forth in the
application of Brandon Oaks and answered questions put forth by
the Authority.
Exhibit D
Ratifying Resolution -
Approving Revenue Bonds for
Virginia Lutheran Homes, Inc.,
and Roanoke Lutheran Retirement
Community, Inc.
May 14, 1991
RESOLUTION OF THE INDUSTRI~I,
DEVELOPMENT AUTHORITY OF THE CITY OF RO~%I~'OKE, VIRGINIA
~F~, Virginia Lutheran Homes, Inc. ("VLH"), and Roanoke
Lutheran Retirement Community, Inc. ("RLRC"), both not-for-
profit, Virginia nonstock corporations, on February 12, 1991,
appeared before the Industrial Development Authority of the City
of Roanoke, Virginia (the "Authority") and requested the
Authority to agree to issue its revenue bonds in an amount not to
exceed $30,000,000; and
W~ER~S, the Authority passed an inducement resolution (the
"Inducement Resolution"), a copy of which is attached as Exhibit
A, on February 12, 1991, approving preliminary plans for
financing of the Project as defined in the Inducement Resolution;
and
~ER~,
Section 147(b)
a public hearing has been held as required by
of the Internal Revenue Code of 1986, as amended
(the "Code"), and Section 15.1-1378.1 of the Act;
BE IT RE~OLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA:
5
9. The Authority hereby ratifies, confirms and readopts the
Inducement Resolution.
10. The Authority hereby amends the definition of the
Project approved in the Inducement Resolution to include the
financing or refinancing of (1) the costs of acquisition,
construction and equipping of a facility for the residence and
care of the elderly (the "New Facility") of approximately 225,457
square feet, to be attached to the back of, and operated in
connection with, the existing nursing care facilities currently
operated by VLH as the Virginia Synod Lutheran Home at Roanoke
(the "Nursing Facility"), (2) existing indebtedness of the
Nursing Facility related to its original construction, a later
added administrative wing and heating and air conditioning
system, and (3) certain improvements and additions to the Nursing
Facility (the "Improvements"), located in the City of Roanoke,
Virginia (the "City"). The New Facility is expected to consist
of, but will not be limited to, a three story building consisting
of approximately 154 apartments and 18 cottages, a 23 bed
personal care center, a community center, dining area, laundry
and maintenance area and recreational areas and working capital
funding for the initial operation of the New Facility. The
Improvements are expected to consist of, but will not be limited
to, a new sprinkler system and interior design renovations to the
Nursing Facility.
11. In adopting this resolution, the Authority intends by
this resolution to take "official action" toward the issuance of
6
the bonds within the meaning of regulations issued by the
Internal Revenue Service pursuant to Section 103 of the Code and
to confirm all such official action previously taken by it.
12. The Authority hereby requests and recommends that the
City Council of the City of Roanoke, Virginia, approve the
issuance of the bonds for the financing of the Project pursuant
to Section 147(b) of the Code and Section 15.1-1378.1 of the Act.
13. The Authority may accept from or on behalf of VLH
conveyance of the Project or the land on which the Project is to
be located. The officers of the Authority are hereby authorized
and directed to accept and, if requested by VLH, have recorded a
proper deed or deeds in connection with such conveyance. If for
any reason the bonds are not issued, the Authority shall convey
such property to VLH, or to such other persons as VLH shall
request, without cost other than VLH's payment of the expense of
preparation and recordation of such deed or deeds of conveyance.
14. This resolution shall take effect immediately upon its
adoption.
7
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the "Authority"),
hereby certifies that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the
Directors of the Authority present and voting at a meeting duly
called and held on May 14, 1991, in accordance with law, and that
such resolution has not been repealed, revoked, rescinded or
amended, and is in full force and effect on the date hereof.
WITNESS the following si this
day of May, 1991.~
Secret~r¥,/Industria! Dev~t
Auth ri7 ef city of
Roan~V~rg~nia
Exhibit A
Inducement Resolution -
Approving Revenue Bonds for
Virginia Lutheran Homes, Inc.,
and Roanoke Lutheran Retirement
Community, Inc.
February 12, 1991
RESOLUTION OF THE INDUSTRIAL
DEVELOPI~ENT AUTHORITY OF THE CITY OF ROANOKE, VIROINIA
WHEREAS, there have previously been described to the
Industrial Development Authority of the City of Roanoke, Virginia
(the "Authority"), the application of Virginia Lutheran Homes,
Inc. ("VLH"), and Roanoke Lutheran Retirement Community, Inc.
("RLRC"), both not-for-profit, Virginia nonstock corporations, a
copy of which has been previously filed with the Authority, to
finance the acquisition, construction and equipping of a facility
for the residence and care of the elderly (the "Project") in the
City of Roanoke, Virginia (the "City"); and
WHEREAS, VLH and RLRC on July 5, 1988, appeared before the
Authority and requested the Authority to agree to issue its
revenue bonds in an amount not to exceed $20,000,000; and
WHBREAS, the Authority passed an inducement resolution (the
"Inducement Resolution',), on July 5, 1988, approving preliminary
plans for financing of the Project; and
WHEREA~, VLH and RLRC, in their application, supplemental
letter and appearance before the Authority, have described the
benefits of the Project to the City and its environs, have
explained that the existing nursing home currently operated by
VLH will be operated together with the Project and that the
Project will be owned by either VLH or RLRC and have requested
the Authority to agree to issue its revenue bonds in one or more
series under the Virginia Industrial Development and Revenue Bond
Act, as amended (the "Act"), in such amounts as may be necessary
to finance the Project, now estimated not to exceed $30,000,000;
and
WHEREA~, a public hearing has been held as required by
Section 147(b) of the Internal Revenue Code of 1986, as amended
(the" Code"), and Section 15.1 - 1378.1 of the Act; and
BE IT REBOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA=
1. It is hereby found and determined that the financing of
the Project will protect and promote the health and welfare of
the inhabitants of the City and its environs by assisting in the
acquisition, construction and equipping of residential and care
facilities for the elderly and by reducing the cost to such
inhabitants of utilizing such facilities.
2. The Authority hereby agrees to assist VLH and RLRC by
undertaking the issuance of its revenue bonds for the financing
of the Project in one or more series, upon terms and conditions
to be mutually agreed upon between the Authority, VLH or RLRC, in
an amount currently estimated not to exceed $30,000,000. Such
series of bonds may be issued at such time or times as the
Authority desires, at the request of VLH or RLRC.
3. It having been represented to the Authority that it may
be necessary to proceed immediately with the acquisition,
10
construction, equipping and installation of all or part of the
Project, the Authority hereby agrees that VLH and RLRC may
proceed with financing and construction plans, enter into
contracts for such acquisition, construction, equipping and
installation and take such other steps as they may deem
appropriate in connection therewith, provided that nothing herein
shall be deemed to authorize VLH and RLRC to obligate the
Authority in each instance to the payment of any moneys or the
performance of any acts, including approval of the issuance of
the bonds, in connection with the Project. The Authority agrees
that VLH and RLRC or related entities may be reimbursed from the
proceeds of the bonds, when and if issued, for all costs so
incurred by them, subject to bond counsel approval.
4. At the request of VLH and RLRC, the Authority hereby
appoints Hunton & Williams as bond counsel to supervise the
proceedings and approve the legality of the issuance of the
bonds. The Authority hereby consents to representation of the
underwriters by Hunton & Williams in connection with the offering
and sale of the bonds.
5. All costs and expenses in connection with the financing
and the acquisition, construction, equipping and installation of
the Project, including the fees and expenses of bond counsel,
Authority counsel and any agents or underwriters for the sale of
the bonds, shall be paid from the proceeds of the bonds to the
extent allowed by law. If for any reason such bonds are not
issued or if the proceeds thereof cannot be used to pay all such
11
expenses, it is understood that all such costs and expenses shall
be paid by VLH and RLRC and that the Authority shall not have
responsibility therefor.
6. In adopting this resolution the Authority intends by
this resolution to take "official action" toward the issuance of
the bonds within the meaning of regulations issued by the
Internal Revenue Service pursuant to Section 103 of the Code and
to confirm all such official action previously taken by it.
7. The Authority hereby requests and recommends that the
City Council of the City of Roanoke, Virginia, approve the
issuance of the bonds for the financing of the Project pursuant
to Section 147(b) of the Code and Section 15.1 - 1378.1 of the
Act.
8. The Authority shall accept from or on behalf of VLH or
RLRC conveyance of the Project or the land in the City on which
the Project is to be located. The officers of the Authority are
hereby authorized and directed to accept and, if requested by VLH
or RLRC, have recorded a proper deed or deeds in connection with
such conveyance. If for any reason the bonds are not issued, the
Authority shall convey such property to VLH, RLRC, or to such
other persons as VLH or RLRC shall request, without cost other
than VLH's or RLRC's payment of the expense of preparation and
recordation of such deed or deeds of conveyance.
9. This resolution shall take effect immediately upon its
adoption.
12
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the "Authority"),
hereby certifies that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the
Directors of the Authority present and voting at a meeting duly
called and held on February 12, 1991, in accordance with law, and
that such resolution has not been repealed, revoked, rescinded or
amended, and is in full force and effect on the ~date
.
WITNESS the following signature this /1 day of
1991.
Sec: [t~y, Industrial ~~ent
A~ ~ 'ty of the City of
R~rginia
13
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $ W, Room 456
Roanoke, Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy Ci:y Clerk
File #60-263-38-19-83-104-183-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30540-52891 amending and
reordaining certain sections of the 1990-91 General Fund
Appropriations, providing for the transfer of $51,142.00 from
Contingency General Fund to certain accounts, to provide
necessary funds to replace current word processing equipment in
the Offices of the Mayor, City Attorney, City Clerk, City Manager
and Engineering Department. Ordinance No. 30540-52891 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Tuesday, May 28, 1991.
~'~,.a.~.(~,Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney
Ms. Sandra H. Eakin, Deputy City Clerk
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th Day of May, 1991.
No. 30540-52891.
AN ORDINANCE to amend and reordain certain sections
the 1990-91 General Fund Appropriations, and providing for
emergency.
of
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1990-91 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
~iations
General Government
City Clerk (1) ....................................
City Manager (2)..
City Attorney (3).~[[~[~[[~[~~
Public Works
Engineering (4)
Non Departmental ...................................
Contingency - General Fund (5) ....................
1) Furniture and
Equipment (001-001-1120-9005) $ 20 265
2) Furniture and '
Equipment (001-002-1211-9005) 10,380
3) Furniture and
Equipment (001-003-1220-9005) 13,758
4) Furniture and
Equipment (001-052-4310-9005) 6,739
5) Furniture and
Equipment (001-002-9410-2202) (51,142)
$ 8,659,786
521,679
497,546
531,032
19,058,575
1,217,155
12,826,983
528,119
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage;
ATTEST:
this
City Clerk.
R£CE~VED
CITY CLER,K$ OFF~C£
¥23 A8:17
May 28, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Replacement of Word Processing Equipment
Background is as follows:
Word processing equipment used by the City Attorney,
City Clerk, City Manager, Engineering and Mayor's
Office was purchased over seven years ago. At the
time, this equipment was considered to be some of
the best word processing equipment available.
Bo
Informatiog systems technologv has changed rapidly
since the time of this purchase, and this word
processing equipment is now considered to be
somewhat limited in its capability compared with
newer and less-expensive personal computer
equipment.
Do
Personal computer equipment available today can be
purchased at approximately one-third'of the original
cost of this older equipment, and has substantially
more capability and power than the word processors
available seven years ago. The newer equipment will
run the varied types of software that are necessary
in today's business environment in these offices,
thereby increasing the productivity of the end user.
Equipment compatibility is an issue. Other City
departments have purchased personal computer
equipment with updated operating systems that are
not compatible with the older word processing
equipment. This means that information cannot be
transferred between the two types of systems, and
maximum end user productivity is not being achieved.
Communications is also an issue if the City proceeds
with its plan to eventually network personal
computers to allow the electronic sharing of
information. The existing word processing equipment
cannot be easily or inexpensively networked with
other personal computers.
Fo
Maintenance cost is extremely high for the older
word processing equipment. The estimated
maintenance cost for Fiscal Year 1991-92 is $17,240,
compared to approximately $5,460 for more capable
personal computer replacement equipment.
II. Current situation is:
A. Replacement o__f the current word processing equipment
in the offices mentioned will:
1. Enhance the productivity of end users by
providing much more powerful and capable
personal computer hardware.
2. Enhance th~ quality of work generated thru the
provision of more sophisticated software and
printer equipment.
3. Produce maintenance cost savings totaling
$11,780 for Fiscal Year 1991-92.
Replacement computer hardware and software required
is available on State contract, and therefore
bidding of this purchase is not required.
C. Existing word processing equipment can very likely
be sold at auction to Generate additional revenue.
III. Issues are:
A. Productivity of end user
B. Maintenance cost
C. Equipment compatibility
D. Funding
IV. Alternatives are:
Replace the word processing equipment used ~_~ the
City Attorney, City Clerk, City Manager,
Engineering and Mayor's Office with currently
available personal computer hardware and software.
1. Productivity of end user will be enhanced.
2. Maintenance cost will be reduced $11,780. Based
on this savings, the replacement cost for the
new equipment will be paid back in approximately
five years.
3. Equipment compatibility will be achieved with
other City departments, thereby allowing further
productivity improvements.
4. Funding necessary totaling $51,142 is available
in Contingency Account number 001-O02-9410-2202.
Do not replace the word processing equipment used .b_/
the City Attorney, City Clerk, City Manager,
Engineering and Mayor's Office with currently
available personal computer hardware and software.
1. Productivity of end user will not be enhanced.
2. Maintenanc~ cost will not be reduced.
3. Equipment compatibility will not be achieved
with other City departments, thereby allowing
further productivity improvements.
4. Funding will not be required.
Recommendation is as follows:
Replace the word processing equipment used by the
City Attorney, City Clerk, City Manager, EnGineering
and Mayor's Office with currently available personal
computer hardware and software.
B. Transfer $51,142 from Contingency account number
001-002-9410-2202 to the following accounts:
1. City Attorney $13,758
2. City Clerk (includes Mayor's 0ffice) 20,265
3. City Manager 10,380
4. Engineering 6,739
Respectful ly Submitted,
City Manager
cc: Mr. Dibling
Mr. Huffine
Ms. Parker
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W. Room 456
Roanoke. Virg~ma 24011
Telephone: (703) 981-25~H
May 29, 1991
SANDRA H. EAKIN
DepuTy C~:y Clerk
File #178
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30541-52891 approving exe-
cution of an Administrative Agreement with the Virginia
Department of Housing and Community Development for the Local
Housing Rehabilitation Loan Program, in the amount of
$400,000.00. Resolution No. 30541-52891 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Tuesday, May 28, 1991.
Sincerely, PO~,,~
Mary F. Parker, CIdC/AAE
City Clerk
MFP:ra
Enc o
pc:
Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th Day of May, 1991.
No. 30541-52891.
VIRGINIA,
A RESOLUTION approving execution of an Administrative Agree-
ment with the Virginia Department of Housing and Community
Development for the Local Housing Rehabilitation Loan Program.
WHEREAS,
Development
Fund;
WHEREAS,
the Virginia Department of Housing and Community
(VDHCD) administers the Virginia Housing Partnership
the VDHCD has offered the City an allocation of Four
Hundred Thousand Dollars ($400,000.00); and
WHEREAS, the funds are needed for the local implementation of
the Local Housing Rehabilitation Loan Program, as described in
the City Manager's report dated May 28, 1991.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Manager, or his designee, and the City Clerk
are authorized for and on behalf of the City to execute and
attest, respectively, the Administrative Agreement with the
Virginia Department of Housing and Community Development relating
to the administration of the Local Housing Rehabilitation Loan
Program, all in accordance with the recommendations contained in
the City Manager's report dated May 28, 1991.
2. The Agreement
Attorney.
shall be in form approved by the City
AT~EST:
City Clerk.
RECEIVED
CIIY CLERKS OFFICE
~8:18
Roanoke, Virginia
May 28, 1991
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Execution of Administrative Agreement for Virginia
Housing Partnership Fund's Local Housing Rehabilitation
Loan Program
I. Background
Ao
The Virginia Housing Partnership Fund (VHPF) was established by
the General Assembly to provide financing for a variety of housing
programs and activities benefitting low-moderate income citizens,
including the Local Housing Rehabilitation Loan Program.
Roanoke received allocations from the Local Housing Rehabilitation
Loan Program in 1989 totaling $825,000. This Program was the source
of funds for grants and loans by the State to property-owners through
the following local programs:
Home Purchase Assistance Program - CDBG funds are loaned by the
the City for low-moderate income families to buy vacant houses,
and VHPF funds are loaned]granted by the State for the
rehabilitation.
2. Owner-Occupied Rehabilitation Program - VHPF funds are loaned/
granted for repair and rehabilitation of owner-occupied homes.
o
Rental Rehabilitation Program (1989) - City's Rental
Rehabilitation allocation from HUD and VHPF funds provide
financing for the rehabilitation of rental units in Conservation
Areas and Rehabilitation Districts. Units must be rented to
low-moderate income tenants for the llth-15th years after
rehabilitation (no rent restrictions for first 10 years, due
to requirements of federal funds).
Neighborhood Stabilization and Enhancement Program (NSEPtion)
Rental Rehabilitation Program (1990) - As with Rental Rehab
Program (1989), except that this funding set-aside is available
only in the designated NSEPtion area targeted for systematic
code enforcement.
C. Operations and use of funds in these programs to date are depicted as
follows:
May 2g, 1991
Page 2
Home Purchase
Assistance Program
Owner-Occupied
Rehab Program
Rental Rehab 1989
NSEPtion/Rental
Rehab 1990
TOTALS
Projects
7
22
7
l0
Units
7
22
16
29
74
VHPF
$134,915
$149,189
$172,222
$358,972
$815,298
CDBG/Rental
Rehab
$13~007
$ 93,529
$104,000
$331,536
Other
(Private) Funds)
$142,799
$142~799
I1. Current Situation
Virginia Department of Housing and Community Development (DHCD),
which administers the VHPF~ has offered the City an additional
allocation of $400~000 (see attached letter).
Funds allocated are intended to be available for use at least
through 3une 30, 1992~ if not expended sooner.
C. Additional allocation would be used to continue programs operated
with the help of the original $825,000 allocation (See Sec. I B).
Council approval for the Administration to accept the allocation of
VHPF funds is necessar¥~ in part because the agreement (Attachment)
calls for the City to hold the State harmless (see p.2 of Agreement attached).
III. Issues
A. Consistency with recommendations of Housing Development Strategic
Plan Iask Force.
B. Effect on housing conditions.
C. Administration.
D. Cost to the City.
E. Timing.
May 28, 1991
Page 3
IV. Alternatives
Authorize the City Manager to execute the Administrative Agreement
with the Department o[ Housing and Community Development for the Local
Housing Rehabilitation Loan Program (Attachment).
1. Consistency with recommendations of the Housing Development
Strategic Plan Task Force would be achieved, specifically:
Strategic concentration of e£fort (General Policy 1) -
Buildings under the Home Purchase Assistance Program and
NSEPtion Program are expected to be clustered in areas where
substantial spin-off benefits to stabilize nearby property
are likely to occur.
bo
Owner-occupancy of renovated houses (Goal 6, Objective A,
Activity 1) - The Home Purchase Assistance Program is
designed to do this.
Continued homeownership (Goal 6, Objective B, Activity 1),
The Owner-Occupied Rehabilitation portion will help low-
moderate income owners stay in their homes. Also, efforts
will be made to provide counseling and instruction in home
maintenance, repair, etc., to recipients of loans of State
funds.
Leveraging and recycling funds (Resources, Activity 5) - The
Program design uses CDBG and other federal funds in conjunction
with these other funds on very attractive terms. In addition,
the federal funds dedicated to the Home Purchase Assistance
Program and the Rental Rehabilitation Programs will be repaid
to the City over l0 - 15 years.
2. Effect on housing conditions will be positive, as approximately
28 housing units, including many vacant ones, receive repairs.
Administration will be handled cooperatively by the City and the
Redevelopment and Housing Authority using existing staff, with some
work contracted to the private sector. This is covered in the
current contract for services with the RRHA, and will be addressed
in the contract for FY '91-92. The cost of any such contracted
work will be paid either from existing funds allocated to the
programs, or by the borrowers. Because the funds are passed
directly from the State to the borrowing property-owner, the funds
never come through the City's or the RRHA's accounting systems.
Cost to the City will be nothing beyond what is currently allocated
in the CDBG budget for programs and administration. Existing staff
will be used, and the matching funds are already in place. (Sec. II
A above). Furthermore, neither the City nor the RRHA is obligated
for any loans from State funds made to homeowners who default.
May 28, 1991
Page
Timing is such that DHCD has asked that the Administrative
Agreement be returned by 3une 6. Also, there are numerous
applications currently in processing for these funds that wJiJ be
able to be closed on upon acceptance of the allocation.
Do not authorize the City Manager to execute the Administrative
Agreement with the Department of Housing and Community
Development for Local Housing Rehabilitation Loan Program.
Consistency with recommendations of the Housing Development
Strategic Plan Task Force would not be met, as an
excellent opportunity to enhance homeownership,
rehabilitation, concentration of effort, and leveraging
of additional resources for housing would be lost.
Effect on housing conditions will be negative, as a
significant amount of very attractive financing for
rehabilitation and energy-conserving improvements to
approximately 25 homes of low-moderate income families
will not be available for use in the City.
3. Administration would not be an issue.
Cost to the City would be nothing initially, but the
indirect and long-term costs of housing deterioration
and abandonment will continue to accrue on those houses
that would be addressed with this financing.
Timing is such that HCD should be notified immediately
that the allocation will not be accepted, so the funds
may be made available to other localities.
V. Recommendation
Adopt Alternative "A", thereby authorizing the City Manager to execute the
Agreement with the Department of Housing and Community Development for
the Local Housing Rehabilitation Loan Program accepting the allocation
of $~00,000 for grants and loans to property-owners.
tfully submitted,
~er be~
City Manager
Attachments
WRH:HDP:rms:CR.g8.1,2,3
cc: City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Administrator
Director, RRHA
NEAL J. BARBER DIRECTOR
ROBERT J. ADAMS
DEPUTY DIRECTOR
JAMES E. NAGGLES
ASSOCIATE DIRECTOR
WARREN C, SMITH
ASSOCIATE DIRECTOR
COMMONWEALTH of VIRGINIA
DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT
May 7, 1991
DIVISION OF HOUSING
Fourth Street Office Building
2~ North Fourth Street
Richmond, Virginia 23219
(804) 786-7891
Dan Poll~ck
Housing Development Coordinator
215 Church Ave., Room 107
Roano~ia 24011
Dear/~l~ll~ck: . ~
Enclosed please find the Administrative Agreement for your
Local Housing Rehabilitation Loan Program. Please review, sign,
and return the Agreement to this office within 30 days. If you
have any questions about the Agreement, please feel free to
contact RonWhite. Once the Agreement is received and accepted
by the Office of Housing Development, the appropriate dates will
be inserted and a copy will be returned to you.
You may begin implementing your program when you sign the
Agreement; however~ no commitments will be made by VHDA until the
Office of Housing Development has received and accepted the
Agreement.
We are pleased that your organization has chosen to be a
part of the overall Partnership Program and we look forward to
working with you in the future.
Sincerely,
RoBor~~.Adams
Deputy Director
Enclosure
J Building Better Communities _
CONTI~ACT NO: 91LR09
LOC&L HOUSING REH~BILIT&TION PROGRAM
i~DMINISTRATIVE AGREEMENT
This Agreement, entered into as of this day of
, 19 , by and between the Virginia Department of Housing
and the City of Roanoke hereinafter referred to as "Local
Administrator."
The Local Housing Rehabilitation Loan funds (hereinafter
referred to as the "Funds") which are the subject of this
Agreement are authorized under the Virginia Housing Partnership
Fund Act. The Funds are subject to and this Agreement
incorporates by reference, the terms, guidelines and regulations
set forth in the Program Guidelines, as revised from time to
time, and the laws of the Commonwealth of Virginia. Also
incorporated by reference in this Agreement are (1) the
Administrators Program Application including certifications,
resolutions and agreements contained therein, and (2)
Administrative Manual, as revised from time to time. This manual
describes the operational procedures by which the Administrator
must conduct the program for minimum contract compliance.
The Local Administrator will initiate the Activities as
required by this Agreement and described in the Administrators'
Program Application, the Program Guidelines, and Program Manual
beginning , 19 , unless special conditions require
additional action on specified activities before proceeding with
that activity.
The Local Administrator will complete the work as required
by this Agreement and described in the Administrators' Program
Application, the Program Guidelines, and Program Manual within 14
months from the execution of this Agreement, or more specifically
on or before June 30, 1992.
In reliance upon the Application and associated documents,
the Department agrees, upon execution hereof, to provide the
Administrator a reservation of funds in the amount of $400,000
($300,000 in loan funds and $100,000 to be used for energy
related grant funds) to undertake the project activities approved
and set forth herein.
Local Housing Rehabilitation Program
Reservation Agreement
Page %2
The Administrator agrees to comply with all of the terms and
conditions of this Agreement, its Application, and the Program
Manual in its administration of this program. The Administrator
further agrees to monitor, oversee and report on the use of the
funds under this Agreement. The Local Administrator shall
furnish, regularly and in such a form as DHCD may require,
reports concerning the status of project activities and grant
funds. Such report shall be submitted in the form and manner as
prescribed in the Manual and in written instructions from DHCD.
The Local Administrator will make available all documents,
records and other program information requested by the
Department.
The Local Administrator shall hold the Commonwealth of
Virginia, DHCD, its agents and employees harmless from any and
all claims and demands based upon or arising out of any actions
by the Local Administrator, its employees, agents or contractors.
The Local Administrator shall remain fully obligated under
the provisions of this Agreement notwithstanding its designation
of any subsequent or third parties for the undertaking of all or
a part of the Activities covered by this Agreement.
The Department reserves the right to modify, amend, or
terminate this Agreement any time during the terms of this
Agreement due to failure of the Local Administrator to comply
with the terms and conditions of this Agreement and other Program
Documents set forth herein.
Project Description:
The Local Administrator shall provide loan and grant
funds for the rehabilitation of approximately 28 housing
units within the City of Roanoke as more fully described in
the program application.
Local Housinq Rehabilitation Program
Administrative Agreement
Page #3
II. Performance Schodulo~
May - June, 1991
July - September, 1991 -
October - December, 1991 -
4 units
14 units
10 units
III. Funds Disbursement and Reporting~
A. Funds Disbursement:
Disbursement will be made by VHDA for approved loans
only. Once the disbursement is made the Local
Administrator must establish and administer an escrow
account for each individual loan. Adequate accounting
shall be maintained to identify funds escrowed.
B. Reporting Requirements:
The Administrator agrees to submit quarterly
reports during the project term. Reports are due the
15th of the month following the end of each calendar
quarter.
IV. Special Conditions:
Looal Hou$inq Rehabilitation Program
Ad~inistr&tive Agreement
Page #4
This Agreement is hereby executed by the Parties on the date
set forth below their respective signatures as follows:
VIRGINIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT
By:
Robert J. Adams
Deputy Director
LOCAL ADMINISTRATOR
Signature
Name
Title
Date
(Date)
ATTACHMENT A
VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
APPROVED
ENERGY RELATED IMPROVEMENTS - STRIPPER OIL WELL FUNDS
Effective January 2, 1990
General Definition
Energy Related Improvement is that repair which eliminates
existing Energy Related problems or improves the energy
efficiency of a housing unit. Improvements are generally limited
to repair of existing items.
Allowable ReDalrs EnergY-Related Improvements
Storm windows - replacement of existing storm windows that
are not repairable due to deterioration or damage. Storms
may be installed where none existed over single pane windows
only.
e
Existing Windows - Glazing, weatherstripping, fram·less
plastic covering caulking, vapor barriers and gaskets.
Moveable window insulation systems where currently
may be repaired or replaced if beyond repair, i.e.,
screens, louvers, awnings.
installed
shade
Replacement windows/doors - Where the existing unit(s)
is/are defective and beyond economical repair. Replacement
windows shall be double pane insulated windows or
replacement windows with storm sash.
5. Storm doors may be added or replaced if not repairable.
Replacement of defective existing thermostats such as:
clock, auto set back, line voltage, auto gas system etc.
Repair of existing heatina/coolin~ or components.
Replacement of existing system or components may be allowed
if cost of repair exceeds cost of normal replacement. All
submissions for funds should have description of
deficiencies, recommended proposal and cost estimates by a
certified mechanical contractor. The following components
of heating or cooling system are eligible for funds:
a. heat exchangers
b. hot water heat pumps
c. oil heat
d. gas heat
e. wood heat
-2-
f. solar heat
g. heat 9umps
h. gas conversion burners
i. boilers
j. electric heat
k. radiators
1. duct insulation
m. air ducts and connectors
n. chimneys
o. fireplaces (only when this
heat)
p. fuel tanks
q. waste heat recovery devices
r. water heaters
s. insulation of piges/tanks
t. dampers
u. water flow controls
is the only adequate source of
Where applicable the design and installation of new systems
shall comply with the latest edition of the Model Energy
Code.
Painting - limited only to white paint, used as heat
reflective on awnings, louvers, doors and duct.
Insulation
Recommended R-Values
Fossil Fuel
Electric
a. attic R-30 R-30
b. walls R-19 R-19
c. floors R-13 R-19
underside over crawlspace or unheated basement
d. sidewall
of crawl-
space R-5 R-5
e. exterior
doors R-2 R-5
10.
f. vapor barriers should be used where possible on inside of
living space.
Roofing - Repair or replacement of shingles and/or felt
flashing necessary to prevent water infiltration.
Replacement of all the shingles and felt may be allowed if
more than 50% of existing roofing material is decayed or has
reached the extent of its useful life as recommended by the
manufacturer.
-3-
11. siding - Repair to existing siding to effectively close
openings or damaged areas. Installation of replacement
siding may be allowed only in cases where the cost of repair
is equal or greater than the cost of replacement siding.
Energy funds may only be used for repair or replacement of
defective
siding, replacement of additional siding for aesthetics
purposes is not an eligible activity. Peeling paint is not
considered defective siding since this problem may be caused
by moisture around base of house or other similar problems.
12. Trim, soffit, fascia, etc. - May be repaired or replaced
when severely damaged or rotten. If new material is used to
replace these items the paint, caulking, and related
materials used to seal these areas from the elements may be
included.
13. Gable ends, eave vents, crawl space and ridge vents,
turbines vents - May be repaired, replaced or installed when
required.
14. Floors - Material and labor used to repair or replace
rotten, damaged open floor or subfloor areas to seal out
weather and rodents. Floor covering such as carpet and
vinyl is not
considered an energy item. The replacement of floor joist,
beams, girders and columns are not eligible energy items.
All construction and materials shall comply with the
applicable local, state and federal building codes and
requirements.
No other repairs or improvements are allowed unless prior
written approval is received from DHCD
Any additional clarification and/or questions concerning these
requirements may be made by contacting:
John Baker, CPCA, (804) 786-5540
Revised April 30, 1990
c:lhrpagree
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S W, Room 456
RoaRoke. Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy C~ty Clerk
File #123
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30544-52891 accepting the
bid of Capital Security Systems, Inc., in the total amount of
$47,321.00, for furnishing and installing new surveillance moni-
tors and cameras in the Roanoke City Jail. Resolution No.
30544-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
Sincereiy,_ ),
Mary F. arker, CMC/AAE
City Clerk
MFP : r a
Enc.
pc:
The Honorable W. Alvin Hudson, City Sheriff
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Works
Mr. Alfred Beckley, Jr., Manager, Communications
and
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke, Virgima 24011
Telephone: {703) g81-2541
May 29, 1991
SANDRA H. EAKIN
Deputy City Clerk
File #123
Mr. Paul R. Halter
Account Executive
Capital Security Systems, Inc.
2310 Old Richfood Road
Mechanicsville, Virginia 23111
Dear Mr. ~alter:
I am enclosing copy of Resolution No. 30544-52891 accepting the
bid of Capital Security Systems, Inc., in the total amount of
$47,321.00, for furnishing and installing new surveillance moni-
tors and cameras in the Roanoke City Jail. Resolution No.
30544-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP : r a
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S W, Room 456
Roanoke. Virg~ma 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy C~ty Clerk
File #123
Mr. James Johnson
Vice President of Sales
A-Com, Inc.
14720 Flint Lee Road
Chantilly, Virginia 22021
Dear Mr. Johnson:
I am enclosing copy of Resolution No. 30544-52891 accepting the
bid of Capital Security Systems, Inc., in the total amount of
$47,321.00, for furnishing and installing new surveillance moni-
tors and cameras in the Roanoke City Jail. Resolution No.
30544-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ $ W, Room aS6
Roanoke, Virg~ma 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy C~y Clerk
File #123
Mr. Lee C. Hartman, Jr.
Vice-President
Lee Hartman & Sons, Inc.
3236 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Hartman:
I am enclosing copy of Resolution No. 30544-52691 accepting the
bid of Capital Security Systems, Inc., in the total amount of
$47,321.00, for furnishing and installing new surveillance moni-
tors and cameras in the Roanoke City Jail. Resolution No.
30544-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. -Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-25al
May 29, 1991
SANDRA H. EAKIN
Deputy Ctty Clerk
File #123
Mr. Donald T. Thorne
Sales Representative
Electralarm Systems, Inc.
720 Rorer Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Thorne:
I am enclosing copy of Resolution No. 30544-52891 accepting the
bid of Capital Security Systems, Inc., in the total amount of
$47,321.00, for furnishing and installing new surveillance moni-
tors and cameras in the Roanoke City Jail. Resolution No.
30544-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP : ro
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th Day of May, 1991.
No. 30544-52891.
A RESOLUTION accepting the bid of Capital Security Systems,
Inc., made to the City for furnishing and installing a new sur-
veillance system at the City jail; and rejecting all other bids
made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Capital Security Sytems, Inc., made to the
City, offering to furnish and install a new surveillance
system at the City jail meeting all of the City's specifications
and requirements therefore, for the total bid price of
$47,321.00, which bid is on file in the Office of the City Clerk,
is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefore, incorporating into said order the City's specifica-
tions, the terms of said bidder's proposal and the terms and pro-
visions of this resolution.
3. Any and all other bids made
said procurement are hereby REJECTED,
directed to notify each
City's
to the City for the afore-
and the City Clerk is
such bidder and to express to each the
appreciation for such bid.
ATTEST:
City Clerk.
CITy CLE~S OrFtC£
IffY23 118:18
Roanoke,
May 28, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids on Surveillance
System at City Jail,
Bid Number 91-4-78
I concur with the recommendation of the bid committee
relative to the above subject and recommend it to you for
appropriate action.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Roanoke, Virginia
May 28, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids on Surveillance
System at City Jail,
Bid Number 91-4-78
I. Backqround
June, 1979 - The Roanoke City Jail Facility
was completed and occupied.
Established standards for local Jail
Facilities required surveillance equipment to
be installed to better insure the safety and
welfare of staff and inmates.
Existing surveillance equipment requires
continuous maintenance and repair parts are
becoming more difficult to obtain due to the
equipment being outdated and no longer
manufactured.
April 23, 1991 specifications were developed
and were along with request for quotations,
sent to seven [7) vendors currently listed on
the City's bid list. A public advertisement
was also published in the Roanoke Times and
World News.
II.
Current Situation
A. Four (4) bid responses were received· One
Firm submitted a base bid and two (2)
alternates. Bid tabulation is attached·
All bids received were evaluated in a
consistent manner by representatives of the
following Departments:
City Sheriff
Communications
General Services
Surveillance System at City Jail
Bid Number 91-4-78
Page 2
III.
IV.
The lowest bid, as submitted by Capital
Security Systems, Inc., meets all required
specifications for the total cost, including
installation, of $47,321.00.
A. Need
B. Compliance with Specifications
C. Funding
Alternatives
Council accept the lowest bid to provide and
install surveillance monitors and cameras in
the Roanoke City Jail, as submitted by
Capital Security Systems, Inc. for the total
cost of $47,321.00.
Need - High maintenance cost of the
existing system and increased safety
of staff and inmates promotes the
necessity for the requested equipment
replacement.
Compliance with Specifications - The bid
provided by Capital Security Systems,
Inc. meet a required City specification.
Funding - Funds are currently available
in the City Jail Account No.
001-024-3310-9015 to provide for this
purchase.
B. Reject all Bids
Need - continuous maintenance problems
and increased safety concerns would
continue to hamper the effectiveness of
Jail Facility.
2. Compliance with Specification~ would not
be a factor in this alternative.
Surveillance System at City Jail
Bid Number 91-4-78
Page 3
Fundinq - Available Funds would not be
expended.
Recommendation
Council concur with alternative "A" - Accept
the lowest bid and allow for the issuance of
a purchase order to Capital Security Systems,
Inc. to provide and install new surveillance
equipment in the City Jail for the total cost
of $47,321.00 and reject all other bids.
Committee: ~
Sheriff, W. Alvin Hudson
ed Beckley, Jr./
D. Darwin Roupe
cc: City Attorney
Director of Finance
SECURITY EQUIPMENT SPECIALISTS SINCE 1957
Hay 6, 1991
City of Roanoke
Office of General
212 Church Avenue,
Roo~-167
Roanoke, VA 24011
Services
Dear Sirs
Thank you for the opportunity to bid on the Roanoke City Jail
s~rveilIance system. Capital Security Systems, Inc. ham been working
with security systems since 1969 and specializes in closed circuit
television and access control. Our Roanoke office ia located on
Peters Creek Road and has two bench qualified and certified
technicians on 24 hour call. Should there be a problem, we can
provide you with loaner equiplent until we are able to repair your
own equipment.
After a site inspectiou, it was determined special mounts wo,uld be
needed to convert the present housings for use with the Panasonic
cameras. In order to provide the beat angles for the camera line of
site we included the- 65 ball swivels. This should provide for an
adjustable field of ~lew.
Please also notes the Sanyo monitor differs fro~ the specifications
in only one regard. The Sanyo monitor uses 33 watts of power as
compared to the 23 watts stated in the specifications, or the 28
watts as specified by the Panasonic 930B. The additional power use
does not detract from the monitors performance and would amount to
less than the use of one additional 100 watt. light bulb. The
specifications also require a Hi-Z or 75 ohm termination switch which
is no longer on the Panasonic monitor, but is on the Sanyo.
FORMERLY D/A CAPITOL INC.
2310 OLD RICHFOOD ROAD MECHANICSVILLE, VA 23111 ,
804-7464227 * FAX 804-730-1527
PROPOSAL FOR ROANOKE CITY JAIL
QUANTITY
EQUIPHENT PRICE
28~ Panasonic WV-BL204; 1/2' CCD $8,750.00
25 ~.- Panasonic WV-BD404; 2/3' CCD 24,375.00
18 P Sanyo 4509; 9" Monitor 2,362.00
9 Pelco RNA 4191 Monitor Rack Hounts '441.00
iS l~I BS3; Swivels 610.00
25 Camera Adaptor Hounts
3 3.6mm Lens - HG3616¢S 348.00
17~ 4.8mm Lens NCA 0518APC 3s331.00'
8/ 6mm Lens - H00614 CS 714~00
8 8.5mm Lens HCA 0813APC lmlTS.00'
3/ 12mn Lens - HGI214 CS 212.00
Lens ~ 1,~90~00
14
18mm
Sanyo SAN-VPT 115 88.00
24 ?olt Power Supply
EqUIPNENT TOTAL:
$44s921.00
LABOR: 32 Hours @ $75.00 per hour - $2,400.00
TOTAL: $47e321.00
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke, Virgima 24011
Telephone; (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Del~uty C~ty Clerk
File #144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30545-52891 accepting the
bid of Cycle Systems, Inc., to provide bulk container collection
service for City owned facilities on a unit price basis of $8.59
per unit for a total of 72 units, for a term of one year
beginning July 1, 1991, and ending June 30, 1992. Resolution No.
30545-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc o
pc: Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke, Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANORA H. EAKIN
Oepu:y City Clerk
File #144
Mr. Richard R. Doole
Manager, Solid Waste Services
Cycle Systems. Inc.
P. O. Box 611
Roanoke, Virginia 24004
Dear Mr. Doole:
I am enclosing copy of Resolution No. 30545-52891 accepting the
bid of Cycle Systems, Inc., to provide bulk container collection
service for City owned facilities on a unit price basis of $8.59
per unit for a total of 72 units, for a term of one year
beginning July 1, 1991, and ending June 30, 1992. Resolution No.
30545-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $ W, Room 456
Roanoke. Virgima 24011
Telephone: (703) 981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy City Clerk
File #144
Ms. Dee Dudley
Sales Manager
Handy Dump, Inc.
1132 River Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Dudley:
I am enclosing copy of Resolution No. 30545-52891 accepting the
bid of Cycle Systems, Inc., to provide bulk container collection
service for City owned facilities on a unit price basis of $8.59
per unit for a total of 72 units, for a term of one year
beginning July 1, 1991, and ending June 30, 1992. Resolution No.
30545-52891 was adopted by the Council of the City of Roanoke at
a regular meeting held on Tuesday, May 28, 1991.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described collection services.
~'*'x ~ ~.Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
IN THE'COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th Day of May, 1991.
No. 30545-52891.
A RESOLUTION accepting the bid of Cycle Systems, Inc., and
awarding a contract to provide bulk container collection service
for City owned facilities, upon certain terms and conditions, and
rejecting all other bids made therefore.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Cycle Systems, Inc., made to the City,
offering to provide bulk container collection service for City
owned facilities, said bid meeting all of the City's specifica-
tions and requirements therefor, on a unit price basis of $8.59
per unit for a total of seventy-two (72) units, for a term of one
(1) year beginning July 1, 1991, and ending June 30, 1992, is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager, and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract, in form
approved by the City Attorney, with said bidder, incorporating
the terms and conditions as more particularly set forth in report
of the City Manager, dated May 28, 1991, to this Council.
3. Any and all other bids made to the City for the afore-
said procurement are hereby REJECTED, and the City Clerk is
directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
May 28, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council;
SUBJECT:
I. BackGround
A.
Bids on Bulk Container
Collection Service
Bid Number 91-4-64
Bids were received and opened on May 8, 1991
for collection service of bulk containers at
City owned facilities, such as the Municipal
Building, etc.
B. Tabulation of the bids is attached.
II. Current Situation
III.
IV.
A. The current contract bid price is $8.25 each.
Issues concerning the acceptance of the bids
License requirements to operate collection
service.
B. Rental charges per unit.
C. Specifications compliance.
D. Fund availability·
Alternatives regarding bids received
Award a contract for a one year period, to
Cycle Systems, Inc. the lowest bid, at a
price of $8.59 per unit for a total of
seventy-two (721 more or less units.
License requirements to operate bulk
container collection service have been
met by this bidder.
Renta~ of approximately ~ containers per
year for various weekends during the
contract period will be provided at a
cost of $20.00 per container per event.
Bulk Container Collection Service
Bid Number 91-4-64
Page 2
Successful bidder met all bid
requirements,
Funds are available in FY 91-92 Budget
in Refuse Collection Department's Fees
for Professional Services Account No.
001-052-4210-2010.
B. Reject all bids
License requirements to operate
collection service would not be an issue
in this alternative.
Rental of containers would not be
necessary because collection service
would not be provided.
Specification compliance would not be an
issue in this alternative.
4. Fund availability - designated
would not be expended.
Recommendation
funds
Council concur with Alternative "A" - award a
unit price contract to Cycle Systems, Inc. in
a form acceptable to the City Attorney for
providing Bulk Container Collection Service
to the City at a unit price of $8.59 for each
time a container is emptied for the period of
one (1) year (July 1, 1991 through June 30,
1992).
Bulk Container Collection Service
Bid Number 91-4-64
page 3
Reject all other bids received.
Respectfully Submitted,
William F. Clark
cc:
Donald E. Keaton
City Attorney
Director of Finance
Oq~
~'~ 0
I~0~
Om.-,
0
~-~0
RECEIVED
(JlT¥ CLER.~S OFFICE
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids on Bulk Container
Collection Service
Bid Number 91-4-64
This is to concur in the Bid Committee's report
relative to the above subject and recommend it to you for
appropriate action.
Respectful 1y Submitted,
W. Robert Herbert
City M~ana get
cc: City Attorney
Director of Finance
Office of General Services
April 17, 1991
Cycle Systems, Inc.
P.O. Box 611
Roanoke, Va. 24004
Gentlemen:
SUBJECT: BULK CONTAINER SERVICE - BID NUMBER 91-4-64
The City of Roanoke is seeking bids for Bulk Container Service.
Ail bids will be subject to the Specifications and Conditions
containers herein, and attached hereto.
Bids will be received in the Office of General Services, Room
167, Municipal Building, Roanoke, Virginia, 24011, until, but no later
than 2:00 p.m., Wednesday, May 8, 1991, at which time all bids so
receved will be publicly opened and read.
Your bid to be considered, must be submitted on the attached Bid
Form, in appropriate spaces provided. Bidder shall sign the bid form
in appropriate space, and return this bid on or before the date
stipulated. Any bid received after the specified time and date of
opening, will not be considered.
The City of Roanoke reserves the right to reject any or all bids,
and to waive informalities in any bid. The bid will be awarded to the
lowest responsible bidder pursuant to Chapter 23.1, Procurement, Code
of the City of Roanoke (1979) as amended.
Sincerely,
CITY OF ROANOKE
D. Darwin Roupe, CPP, PPB, CPPO
Manager, General Services
DDR/dh
Attachment
Room 167 215 Church Avenue, S.W, Roanoke. Virginia 24011 (703) 981-2871
CITY OF ROANOKE, VIP.~INIA
AD%~u~TIS~ FOR BIDS
FOR
BULK CONTAI~K SERVICE
BID N~MB~ 91-4-64
Sealed bids will be received in the Office of General Services,
City of Roanoke, Virginia, Room 167, Municipal Building, until 2:00
Wednesday, May 8, 1991, at which time all bids so received will be
publicly opened and read. Bid Form and Specifications for this bid
may be obtained from the Office of General Services (703) 981-2871.
The notation, "BIDS FOR BULK CONTAI~K SERVICE, BID NUMBE~
91-4-64", and the opening time and date of the bid must
appear on the front of the sealed envelope containing the bid.
No bid may be withdrawn within a period of sixty (60) days after
the opening of the bids, unless the bid is substantially lower than
the other bids because of clerical error as defined in Section 11-20.2
of the Virginia Code of 1950, as amended. The bidder must give to the
City of Roanoke, a notice in writing of the request to withdraw ~ bid
within two (2) business days after the conclusion of the opening of
the bids.
The City of Roanoke reserves the right to reject any or all bids,
and to waive informalities in any bid. The bid will be awarded to the
lowest responsible bidder, pursuant to Chapter 23.1 Procurement Code
of the City of Roanoke, (1979), as amended..
D. Darwin Roupe, CpP, PPB, cPPo
Manager, General Services
EVALUATIO~ FOR LO~KST RESPONSIBLE BIDDER
To deceruine tho lovesc responsible bidder vith respect
factors, amens such ochers as viii protect mnd to this bid, tho follovinR
City end its inhabitants, My be consideredt preserve the interests of the
a. The ability, capacity and skill of the bidder to perforu the contract
or provide the service requirsd~
b. ~hether the bidder can perform Chh contract or perform tho service
prcsq)cly, or vithin the time specified, vithouc delay or tnC,rference;
c. The character, incesrtCy' reputation, judssient, experience and
efficiency of the bidder;
d. The quality of performance of previous contracts or services&
e. Tho previous and existtnS compliance by the bidder vtth lays and
ordinances reIatinB to the contract, purchase or servLcs~
f. The equipment and /acilities available to the bidder to perform
the contract or provide the SSFVtCeJ
8. The suf~iciency of the financial resources and abLlity of cbs
bidder to perform the contract or provide the service;
h. The quality, availability and adaptability of the supplLes, materials,
equipment or services to the particular uss requiredG
I. The ability of the bidder to provide future maintenance, parts
and service [or the use of the subject of the purchase or contract;
J. The amount and conditions, if any, of the bid.
k. The specified tet~ns and discounts of the bid.
l. Bids shall be evaluated based on the requirements set forth in
the Invitation for bids, and other criteria to determine accept-
ability such as Inspection, testinS, quality, vorknmnshLp, delivery,
suitability for a particular purpose and life cycle cost. The
City, in its sols discreciofl, may elect co valve an informality
in a bid or proposal.
CITY OF ROANOKE, VIRGINIA
BID SPECIFICATION INFORMATION
Employment lscrlmlnation by contractor prohibited.
Every contract of over $10,000 to which the City is a party shall
contain the provisions in subparagraphs (a} and (b) herein.
(a) During the performance of this contract the contractor
agrees as follows: ,
(1)
(2)
(3)
The contractor will not discriminate against any sub-
contractor, employee or applicant for employment be-
caws? of race, religion, color, sex or national
origin, except where religion, sex, or national origin
is a bona fide occupational qualification reasonably
necessary to the normal operation of the contractor.
The contractor agrees to post in conspicuous places,
available to employees and applicants for employment,
notices setting forth the provisions of this non-
discrimination clause.
The contractor, in all solicitations or advertisements
for employees placed by or on behalf of the contrac-
tor, will state that such contractor is an equal em-
ployment opportunity employer.
Notices, advertisements and
accordance with federal law,
be deemed sufficient for the
requirements of this section.
solicitations placed in
rule or regulation shall
purpose of meeting the
(b) The contractor will include the provisions of the foregoing
paragraphs (1), (2), and (3), in every subcontract or purchase order
of over $10,000, so that the provisions will be binding upon each sub-
contractor or vendor.
CITY OF I~OANOKE SPECIFICATIONS
BULK CO~TAIh~a( SERVICE
BID NI~BER 91-4-64
To contract for Bulk Container Collection Service for
the City of Roanoke: ?__2 containers, more or less weekly.
Service bid will entail dumping seventy-two (?2), more
or less, front-loading bulk containers weekly, depending on
the number of months the service is needed. Attached is a
listing of containers, days of week, and months containers
are to be dumped.
Service bid will entail renting approximately eight (8)
bulk containers each year for various weekends and weeks at
different locations, such as parks, swimming pools, etc.
Bids for service will be as follows:
a. Contract service from July 1, 1991 thru June 30
1992. ,
b. Alternate contract service from July 1, 1991 thru
June 30, 1994.
Successful bidder must have a license issued by the
City of Roanoke to operate a bulk Container collection
service within the City of Roanoke.
Any additional dumping or rental of containers, other
than by the contract, must be provided by the contractor
when requested, and must be paid by the department request-
ing the service at that time.
Ail dumping and rental service requests must be handled
through the contractor awarded the bid.
Department managers may add or delete dumping and
rental service of containers during the contract period.
Bidder must indicate price per unit for rental charges
during contract periods.
Monthly statements are to be mailed to the departments
listed below for the service contract of seventy-two (72),
more or less, containers for the contract period.
1. Civic Center, Mr. Bob Chapman, ~ containers weekly.
2. Virginia State Health Department, Mr. Gene Full, 1
container weekly. -
Bulk Container Specifications
Page 2
3. Roanoke Regional Airport Commission, (2 locations),
Mr. Bob Poole, ~ containers weekly.
4. Water Department, Mr. Craig Sluss, 1 container
weekly. --
5. Valley Metro, Mr. Steve Mancuso, 2 containers
weekly. -
Refuse Collection Department, Mr. Donald Keaton,
remaining 54 containers for weeks listed on attach-
ed sheet. --
Failure to recognize instructions issued by any
department, pertaining to locating of containers, damages to
containers, sending monthly statements, requests for
service, etc., may result in the terraination of this con-
tract.
BID FOI~
BULK CO~TAI~s~RViC~
BID NU~B~]~ 91-4-64
To the City of Roanoke, Virginia:
In compliance with the request for bids, and subject to
all requlations of the City of Roanoke, and all
specifications and conditions of the bid dated April 17,
1991, the undersigned offers to provide the following:
Be
Contract for Servic. from July 1,
1992, (12 months)
Bulk Container Collection
Service for Seventy (72)
containers, more or less,
for contract period.
Rental of approximately
eight (8) Bulk Container
Units each year for various
weekends during the period
of the contact.
~ontract
1994,
1991 thru June 30,
UNIT PRICE
$ 8.59 each container
for Service from July 1,
(39 months)
$ 20.00 each container per month
or fraction thereof
1991 thru June 30,
Bulk Container Collection
Services for Seventy (72)
containers, more or less,
for contract period.
9.62 each container
2. Rental of approximately
eight (8} container units
each year for various week-
ends, during the contract
period. $ 20.00 each container per month
or fraction thereof
'~/~S~~ ~ ADDRESS P. 0. Box 611
oa o e,
TI~-~ . Manager DATE May 8, 1991
Solid Waste Services
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Ch urch Avenue, S W, Room a56
Roanoke. Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy Oty Clerk
File #60
Mr. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At the regular meeting of the Council of the City of Roanoke held
on Tuesday, May 28, 1991, Council Member White requested, as a
part of the June Financial Statement, that you report to Council
with regard to the expenditure side of the budget.
Sincerely, f~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc: The Honorable William White, Sr., Council Member
May 28, 1991
RECEIVED
CITY CLERKS OFFICE
'gl mY~ P5:08
Honorable Mayor and Members of
Joel M. Schlanger
Monthly Financial Report
City Council
Attached is a copy of the financial report for the
month of April, 1991.
JMS/pac
GENERAL FUND
CONTINGENCY BALANCE
AS OF APRIL 30, 1991
General
Ord.
No.
30089
CMT
CMT
CMT
CMT
CMT
CMT
CMT
30244
30271
CMT
CMT
CMT
CMT
30435
30441
CMT
30475
30494
Contingency:
Balance July 1, 1990
Department
Emergency Med. Services
Management and Budget
Custodial Services
Custodial Services
Custodial Services
Director of Human
Resources
City Treasurer
Management and Budget
Co~onwealth Attorney
Animal Control
Management and Budget
City Manager
Management and Budget
City Manager
Transfer to Capital Fund
Transfer to Capital Fund
Personnel Management
Employee Uniform
Contingency
TAP
Purpose
$ 426,895
Billing & Collection Srvc. (22,500)
Consolidation Study Expenses ( 2,393)
Excess Custodial Contract
Funds 5,000
Excess Custodial Contract
Funds 5,000
Excess Custodial Contract
Funds 944
Rent for Health Department
Filing Unit
Consolidation Study Expenses
Secretarial Position
S.P.C.A. Contract
Consolidation Study Expenses
Community Relations Task
Force
Consolidation Study Expenses
Community Relations Task
Force
Old Mt. Road Bridge
Old Mt. Road Bridge
Employment Recruitment
Reclassified Remaining
Contingency
Subsidy
3,100)
1,865)
533
1,697
6,800
1,273
( 5,000
( 1,368
( 5,000)
(15,900)
(135,000)
( 1,400)
73,305
40,000)
$267,315
Maintenance of Fixed Assets Contingency:
Balance July 1, 1990
30372 Juvenile Detention Home Security Doors
200,000
9,004)
190,996
GENERAL FUND
CONTINGENCY BALANCE
AS OF APRIL 30, 1991
(continued)
Equipment Replacement Contingency:
Balance July 1, 1990
Ord.
No. Department
CMT
30226
30426
30428
30457
30459
30469
30496
Sheriff
Building Maintenance
Social Services
Grounds Maintenance
Refuse Collection
Street Maintenance
Transfer to Capital Fund
REM8
Purpose
Equipment
Fire Station Alterations
Vehicle
Street Sweeper
Refuse Truck
Paint Striping Machine
Fire Alarm System
Ambulance
600,000
2,000)
3,732)
12,993)
68,700)
75,580)
123,375)
20,000)
40,000)
$253,620
Supplemental Budget - Employee Uniforms:
Balance July 1, 1990
89,700
Ord.
No.. Department Purpose
30475 Various
30475 General Contingency
Employee Uniforms
Reclassified to General
Contingency
16,395)
73~305)
-0-
Supplemental Budget - Employee Compensation:
Balance July 1, 1990
139~713
Total Contingency Balance
$851~644
CITY OF ROANOKE
GENERAL FUND
STATUS OF CMERP
APRIL 30, 1991
City School
Balance July 1, 1990
Appropriations:
$1,667,297 $670,361
Ord. No.
30210
30248
30261
30295
30308
30309
30323
30376
30380
30449
Department
School Board
Cable TV Contract
UPS Project
Equipment for P/P Proration
School Board
Law Library - Prior Year Carryover
Civic Center Renovations
Police Vehicles
School Board - Equipment
Fire Trucks
Total Appropriations
Unappropriated Balance
13,930
125,000
25,891
30,704
260,000
225,000
171,700
13,550
125,000
926,621
1~607,146 310,250
60,151. $360,111
CITY OF ROANOKE
GENERAL FUND
STATEMENT OF REFENUE
6eneral PropertF Tm(es
Other Local Taxes
Grants-in-Aid C~onwealth
Total
Ju~y 1-~r. 30 Jul2 1-Apr. 30
1989-90 1990-91
Fiscal Year
$ 31,694,138 $33,531,221 5.80% $ 48,816,705
26,491,467 28,610,931 8.00% 37,730,000
370,590 444,486 19.94% 570,218
505,859 574,777 13.62% 593,000
68.69%
75.83%
77.95%
96.93%
1,102,580 1,044,944 (5.23%) 1,596,170 65.47%
24,291,591 25,147,944 3.53% 33,633,379 74.77%
17,150,269 17,872,901 4.34% 24,454,218 73.09%
28,932 32,808 13.40% 28,000 117.17%
1,975,885 2,375,348 20.22% 3,003,046 79.10%
289,603 674,234 132.81% 805,025 83.75%
1,175,450 1,362,150 15.88% 1,588,800 85.73%
$105,056,364 $111,671,744
6.30% $152,818,561
73.07%
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STA~4ENT OF EXPENDITURES AND ENCUMBRANCES
General Government
Judicial M~inistration
Public Safety
Public Werks
Health and Welfare
Parks, Recreation & Cultural
Co~munity Development
Education
Debt Service
Non-Departmental
$ 6,729,147 $ 7,099,909 5.51% $ 1,516,117
2,571,600 2,843,941 10.59% 558,859
21,693,270 24,117,296 11.17% 4,550,100
16,174,083 15,766,723 (2.52%) 3,285,113
9,970,879 11,356,036 13.89% 2,408,797
3,106,063 3,252,557 4.72% 686,083
1,068,082 984,344 (7.84%) 480,388
51,432,817 52,843,938 2.74% 13,414,663
8,074,044 8,051,660 (0.28%) 259,240
5,354,504 1,232,245 (76.99%) 3,334,980
$126,174,489 $127,548,649 1.09% $30 ~494,340
8,616,026 82.40%
3,402,800 83.58%
28,667,396 84.13%
19,051,836 82.76%
13,764,833 82.50%
3,938,640 82.58%
1,464,732 67.20%
66,258,601 79.75%
8,310,900 96.88%
4~567,225 26.98%
$158,042,989 80.71%
5
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 1991
~eneral ~overrm~nt
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
& Con~mknicat ion
Other Infrastructure
Projects
Capital Improvement
Reserve
Total Capital Projects
Fund
$ 5,459,444 $ 1,882,558 $ 7,342,002 $ 4,285,930 $ 3,056,072 $ 91,389 $ 2,964,683
9,690,126 2,054,923 11,745,049 8,411,129 3,333,920 185,248 3,148,672
660,000 132,000 792,000 631,611 160,389 147,155 13,234
5,260,373 3,248,089 8,508,462 5,430,669 3,077,793 1,455,708 1,622,085
5,182,229 1,060,587 6,242,816 5,703,772 539,044 374,655 164,389
1,305,076 1,305,076 1,058,944 246,132 17,971 228,161
14,555,689 2,146,424 16,702,113 1,103,329 15,598,784 12,209,382 3,389,402
4,145,090 (10,944,982) (6,799,892) - (6,799,892)
$46,258,027 $( 420,401) $ 45,837,626
- (6,799,892)
$26.625.384 $ 19.212.242 $14.481.508 $ 4.730.734
6
CITY OF ROANOKE
WA~ER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDED AIZRIL 30, 1991
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1991
$1,010,774
1,375,154
73,440
17,929
793,085
384t143
3~654t525
745,599
1,112,682
286,518
232~448
2r377r247
1,277,278
585~516
691~762
121,332
11,492
3,402
10~000
146r226
837,988
3r333
3t333
1990
$ 898,267
1,205,576
86,170
37,194
805,212
198~564
3r230r983
706,283
1,159,465
284,039
161~266
2~311~053
919,930
573t416
346~514
162,659
3,725
5,529
171r913
518,427
8r333
8~333
Net Income
$ 834t655
$ 510~094
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
New Services, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
Water Maintenance - Painting
Expand Carvins Cove Plant
Realignment of Thirlane Road
FC Plans and Specs
FY 86 Project Design
Edgewood Replacement
Falling Creek Plant Rehab. Ph.
Thirlane Road Realignment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
443,555
320,052
11,770
3,391
855
9,803
133,287
12,103
9,007
667,555
103,642
1,715,020
126~137
$1,588,883
NOTE: Some of these projects are continued from prior years with inception to
date totals.
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDED APRIL 30, 1991
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1991
$ 3,550,620
679,408
189,091
721,310
55,417
66,537
11~365
5~273~748
1,151,049
3~330~689
4~481~738
792,010
791{044
966
108,274
73~164
181{438
182,404
55r667
55r667
1990
$3,211,826
809,490
255,540
1,168,100
45,033
100,205
12~790
5{602~984
1,085,305
3~122~323
4~207~628
1,395,356
771~338
624~018
189,984
38~503
228~487
852,505
70~313
70~313
Net Income
$ 126~737
$ 782{192
S~WAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Unidentified Construction
Vehicular Equipment
Other Equipment
FY 86 Projects Design
STP Land Acquisition
STP - Dechlor Facility
Williamson Road Storm Drain Ph. 2, Cont. IIE
Williamson Road Storm Drain Ph. 2, Cont. IF
Roanoke Diesel Engine #7
Williamson Road Storm Drain Ph. 2, Cont. IG
Realignment of Thirlane Road
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 102,276
12,993
18,431
36,097
25,721
400,502
160,328
27,236
'771,610
320,780
34r692
1,910,666
557r638
$1,353~028
NOTE: Some of these projects are continued from prior years with inception to
date totals.
10
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDED APRIL 30, 1991
Operating Revenue:
1991
1990
Landing Fees
Building and Equipment Rentals
Terminal and Other Property Rentals
Advertising
Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income - Airport Debt Service Accounts
Miscellaneous
State Promotion Grant
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 88 Revenue Bond Issue
Total Non-Operating Expenses
$ 703,171
155,938
1,019,351
41,667
1,604,522
14~161
3~538r810
858,289
1~139~565
1~997~854
1,540,956
895{608
645r348
196,504
50,896
3,430
15~000
265~830
911,178
78,201
2,304
410~729
491~234
$ 398,287
138,393
681,613
26,132
1,519,798
31~737
2~795~960
724,771
1~124~418
1~849{189
946,771
807~622
139~149
183,963
30,868
214~831
353,980
83,642
3,104
318~739
405{485
Net Income (Loss)
$ 419~944
${ 51,505)
11
ROANOKE REGIONAL AIRPORT CO~ISSION
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Furniture and Equipment
Vehicular Equipment
Other Equipment
Paint Hangers
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
Repairs to Hangers
Rework Security Gates
Airside Inspect Testing Analysis
Environment Safety Assessment
Replace Security Fencing
Satellite Weather System Upgrade
Runway Extension #23
New Terminal Building
Terminal Related Projects
General Aviation Development
FAR Part 150 Noise Study
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 6,794
29,351
28,372
7,000
8,823
2,014
28,576
5,325
3,197
2,500
1,445
4,205
2,213
283,886
24,306,052
81,424
23,768
102~680
24,927,625
24~128~842
$ 798~783
NOTE: Some of these projects are continued from prior years with inception to
date totals.
12
CItY OF ROANOKE
CIVIC CEN~ER FUND
COMPARATIVE INCOME STAtemEnT
DR ~HE 10 MONTHS ENDED APRIL 30,
1991
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Corm~unications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating EXP. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
1991
$ 286,355
66,558
85,884
2,144
56,150
74,849
571,940
515,613
253,538
728,861
58,154
4r577
1,560,743
988,803)
292r236
(1,281r039)
902,620
12,149
570r841
1~485r610
1990
318,117
77,056
115,451
2,010
100,857
88r723
702r214
471,588
239,386
544,018
75,060
8t242
lr338r294
636,080)
285,885
921,965)
655,650
33,876
4~101
693r627
Net Income (Loss)
$ 204~571
228,338)
*Significant increase due to reimbursement for fire damage.
13
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Trade Center
Fire Alarm System
Asbestos Abatement Auditorium
Auditorium Fire Damage
Auditorium Interior Renovation
New Toilet Floors - Coliseum
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 109,429
50,000
29,541
76,270
576,696
207,868
22~422
$1,072,226
78r063
$ 994r163
NOTE: Some of these projects are continued from FY90 with inception to date
totals.
14
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STA~NT
FOR THE 10 MONTHS ENDED APRIL 30, 1991
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1991
$6r373~196
6~373~196
3,532,979
1~617~451
5{150~430
1,222,766
426~512
796,254
99~634
99~634
$ 895~888
1990
$5~601~472
5r601~472
3,289,263
lz642z794
4z932z057
669,415
557~883
111,532
119~691
119~691
$ 231~223
15
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
MS - Furniture and Equipment
CIS - Other Equipment
CIS - Automated Library Equipment
MC - Other Equipment
MVM - Other Equipment
ULS - Vehicular Equipment
ULS - Other Equipment
Year to Date
Expenditures
94,013
42,257
795,130
14,779
10,271
105,202
69~121
Total
$1~130~773
16
CITY OF FiOANGKE, VIRGINIA
GENERAJ. b"rATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRL 30, 1991
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CiTY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED APRIL 30, 1991.
FUND: · ~N~ANCE= AT
APRIL 30, 1990~
GENERAL ($2.919.546.29] $19109.661.17 $9.648.109.38 $6,090,069.14
WATER 1.814.404.68 409.991.13 409,487.30 ! ,81 ~*.908~511 2.345.106.25
SEWAGE 1.744.313.71 1.114, 3B5.27 1.021.082.26 ~i l ~l~7.6:l:~kir2 2.043 B55.37
AIRPORT 3.864,214.94 493.923.15 313 150.03 4~ ~;~-~ 2. 795.851.11
CIVIC CENTER (728.311.35) 117.891.23 266 443.60 (~1~,~72}~ (16,059.86)
INTERNAL SERVICE 2,067,445,12 627,765.06 501,7~3,0~ ~,~1 ~427.1~ 1.757,224,17
CAPITAL 16.g32.02840 260.847.70 675722.73 I~5t~,153.37 17.058798.20
D E BT SE RVIC E 371.168.48 544,948.06 539.179.17 ~T6. ~7~17 742,508.25
FDETC 1113.219.07) 202.123,19 140.90~. 47 (5~ ,~35ji (11.054.1
GRANT PROGRAMS (1.028,829.30) 740 726.05 521 353.48 ~l~,~r~.?~l): i1 ~289,775.69)
WELFARE 0.00 0.00 0.00 0.~0 {391
PAYROLL {1,126,781.721 5,806,706.37 8.177.632.10 (3~497;707~45) i4.875.711,19)
R ETIREM ENT 1 ~0.1 ~ 422.389.75 443.141.64 ~ 0.00
TOTAL $20,877,017.79 $29.851 358.13 $22.658,488.24 ~;~1~7.~1.: $26,249,253.41
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30, 1991 THAT
SAID FOREGOING:
CA~H:
CASH IN HAND
CASH ~N SANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CENTRAL FIDELITY
CRESTAR
DOMINION
SIGNET
SOVRAN
TOTAl.
CERTIFICATES
OF DEPOSIT
$2,750,000.00
3,000,000.00
DATE: MAY 10, 1991
UNITED STATES
SECURITIES
6.000,000.00
10,000,000,00
17
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 10 MONTHS ENDED APRIL 30, 1991
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1991
4,460,424
4,556,118
1,629,919
127~873
$10~774~334
1990
$ 4,586,556
4,176,808
631,150
230~804
$ 9~625~318
EXPENSES
Pension Pa!rments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amoritzation
Administrative Expense
$ 4,278,955
448,351
41,436
130,628
131~557
$ 3,978,684
368,503
8,023
157,265
157~972
Total Expenses
Net Income Year to Date
5~030~927
$ 5~743r407
4~670~447
$ 4,954~871
18
CITY OF ROANOKE pENSION PLAN
BALANCE SHEET
AS OF APRIL 30, 1991
ASSETS
Cash
investments:
(market value ~ 1991 $124,121,425
1990 $105,556,578)
Total Assets
1991
58,011)
110,742,172
110,684,16~
1990
1,366
100~762~579
100,763,945
LI~R~I.ITIES AND FU~DBALANCE
Due to other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
517,034(1)
517,034
104,423,720
5,743~407
110~167~12~
110,684~16~
95,809,074
4,954~87%
100~763~945
100~763~945
(1) Balance reflects the consolidation of the Pension Plan accounting into the
general ledger accounting system on July 1, 1990.
19
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke, Virg~ma 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy C~ty Clerk
File #60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Deer Mr. Schlanger:
I am attaching copy of Ordinance No. 30546-$2891 amending and
reordaining certain sections of the 1990-91 General Fund
Appropriations, providing for certain appropriation transfers for
Internal Service Fund charges. Ordinance No. 30546-52891 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Tuesday, May 28, 1991.
Sincerely,
Mary F. Parker, C~tC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. Harry L. Key, Manager, Office of Management
and Budget
IN Tt~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th Day of May, 1991.
No. 30546-52891.
AN ORDINANCE to amend and reordain certain sections of
the 1990-91 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1990-91 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
City Manager (1) .................................
Office of Management and Budget (2) ..............
Economic Development/Grants (3) ..................
Grants Compliance (4) ............
City Attorney (5) ................
Director of Finance (6) ..........
Billings and Collections (7) .....
Municipal Audit (8) ..............
Registrar (9) ....................
City Treasurer (10) ..............
Commissioner of Revenue (11) .....
Real Estate Valuation (12) .......
Jail (13) ........................
Commonwealth's Attorney (14) .....
Clerk of Circuit Court (15) ......
General Services (16) ..............
Director of Administration and Publi~
Personnel Management (18) ........
Police Services (19) .............
Fire Administration (20) .........
Emergency Services (21) ..........
Emergency Medical Services (22)..
Parks and Recreation (23) ........
Director of Public Works (24) ....
Building Inspections (25) ........
Street Maintenance (26) ..........
Communications (27) ..............
832
8,505
2,008
1,052
66
575,207
141,971
6,549
176
160,457
199,841
58,609
157,046
2,665
17,942
1,884
438
15,396
184,387
5,395
1,367
52,811
6,934
438
34,771
979
47,926
Signals and Alarms (28) ..........................
Refuse Collection (29) ...........................
Engineering (30) .................................
Building Maintenance (31)'''''''''''' ..........
Community Planning (32) ..............
Director of Human Resources (33) .....
Juvenile Probation House (34) ........
Social Services - Administration (35)
Libraries (36) .......................
Director of Utilities and Operations
Circuit Court
(38) ...............................
1,880
1,626
4,116
790
4,004
1,046
88
61,210
39,340
350
700
1)
2)
3)
4)
5)
6)
7)
8)
9)
10
11
12
13
141
15
16
17)
18)
19)
2O)
21)
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
001-002-1211-7005
001-002-1212-7005
001-002-8120-7005
001-002-8123-7005
001-003-1220-7005
001-004-1231-7005
001-004-1232-7005
001-005-1240-7005
001-010-1310-7005
001-020-1234-7005
001-022-1233-7005
001-023-1235-7005
001-024-3310-7005
001-026-2210-7005'
001-028-2111-7005
001-050-1237-7005
001-050-1260-7005'
001-050-1261-7005
001-050-3114-7005
001-050-3211-7005
001-050-3520-7005
$ 541
(14,122)
(1,286)
249
66
(64,366)
(15,948)
( 9,978)
176
29 441
39 267
( 1 978)
45 691
2 665
3 599
( 467)
25
(3,842)
(2,605)
'(15,901)
(26,684)
22) City Information
Systems
23) City Information
Systems
24) City Information
Systems
25) City Information
Systems
26) City Information
Systems
27) City Information
Systems
28) City Information
Systems
29) City Information
Systems
30) City Information
Systems
31) City Information
Systems
32) City Information
Systems
33) City Information
Systems
34) City Information
Systems
35) City Information
Systems
36) City Information
Systems
37) City Information
Systems
38) City Information
Systems
(001-050-3521-7005)
(001-050-7110-7005)
001-052-1280-7005)
001-052-3410-7005)
001-052-4110-7005)
001-052-4130-7005)
001-052-4160-7005
001-052-4210-7005
001-052-4310-7005
001-052-4330-7005
001-052-8110-7005
001-054-1270-7005
001-054-3350-7005
001-054-5311-7005
001-054-7310-7005
001-056-1250-7005
001-072-2110-7005
$ 52,811
(17,616)
48
(28,690)
979
39,242
555)
1,626
( 959)
203
3,052
( 103)
88
56,760
(72,089)
40)
7O0
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
May 28, 1991
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Appropriations Transfer for Internal Service Fund
Charges
The City of Roanoke's Internal Service Fund accounts for
certain service-providing departments. The service-providing
departments within the Internal Service Fund recover the costs of
providing those services by charging the receiving departments.
Budgeted funds for internal services are allocated in
each fiscal year's budget throughout the various departments
based on estimated usage. Usage usually varies from the original
estimates. Each fiscal year at this time it is necessary to make
appropriation transfers between several of the departments to
provide sufficient funds for internal services for the remainder
of the fiscal year. These transfers do not increase the original
overall budget, only reallocates amounts between departments.
The attached ordinance will accomplish the needed transfers.
I recommend it for your approval.
JMS:s
Attachment
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy Cl:y Clerk
File #60-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30547-52891 amending and
reordaining certain sections of the 1990-91 Water Fund
Appropriations, providing for the appropriation of $?0,000.00
from Retained Earnings Unrestricted, to Purchased Water - Puri-
fication, in connection with purchase of water from the Town of
Vinton at a rate equal to the rate the City would sell water to
the Town, e.g. 150% times City cost. Ordinance No. 3054?-52891
was adopted by the Council of the City of Roanoke at a regular
meeting held on Tuesday, May 28, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. George W. Nester, Town Manager, Town of Vinton, P. O. Box
338, Vinton, Virginia 24179
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th Day of May, 1991.
No. 30547-52891.
AN ORDINANCE to amend and reordain certain sections of
the 1990-91 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1990-91 Water Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Purification
Other Charges (1) ..................................
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Purchased Water (002-056-2170-2055) $ 70,000
2) Retained Earnings
- Unrestricted (002-3336) (70,000)
$ 988,945
367,376
$15,801,378
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
May 28, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Purchase of Water from Vinton and/or Salem
The attached staff report was considered by the Water Resources
Committee at its meeting on May 20, 1991. The Committee recommends
that Council authorize the appropriation of $70,000.00 from the Water
Fund retained earnings to new Water Fund Account 002-056-2170-2055,
Purchased Water, to purchase water from the Town of Vinton at a rate
equal to the rate the City would sell water to Vinton, e.g. 150% times
City cost.
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Water Department
Respectfully submitted,/~
Eliz~eth T. Bowles, Chairman
Water Resources Committee
IN'r~(uEPAI~TMENT CO~IUNI~TION
DATI~:
TO:
May 20, 1991
Mrs. Bowles and Memb,er~_~r Resources Con~nittee thru
~.~o~.art Herberfl~)Y Manager
Kit B. Kiser, Director of Utilities & Operations
SI~CT: Purchase of Water from Vinton and/or Salem
I. Background:
Ao
Roanoke has sold surplus water to Vinton since Roanoke
condemned the private water company, i.e. Roanoke Waterworks
Company and its predecessor, Vinton-Roanoke Waterworks, in
1938. The private water company began sales to Vinton in
1884.
Amount of water currently purchased by Vinton is approximately
80,000 gallons per day and is used by the Vinton Weaving Mill
(Precision Fabrics).
Co
Vinton previously purchased much more water from Roanoke,
1,200,000 gallons ~ per day, for use by all citizens in the
town. Vinton elected to develop its own water supply,
consisting of wells, in recent years due to the high price of
water from Roanoke and the desire to be independent.
D. Current formula for selling surplus water by Roanoke is:
For Condition Cost Formula
City of Salem
Emergency
1.10 times the cost
Roanoke County
30-year Supply
Contract
1.25 times the cost
Vinton
Month-to-month
Supply Contract 1.50 times the cost
II. Current situation:
A4
High day usage, which occurred July 9, 1990, was 23,629,000
~allons.
Bo
Available treatment capacity July 9, 1990 was 23~500~000
gallons including water needed for in-plant use such as
backwashing filters.
Fallin~ Creek Filter Plant was removed from service September
1990, leaving an available treatment capacity of 21,500,000
Page 2
Go
gallons per day. Falling Creek Filter Plant will not return
to service until late fall 1991.
Seasonal high water demand is expected to occur June, July,
August, and September 1991.
City of Salem/City of Roanoke emergency interconnect pump
station can provide a maximum of 2,000,000 gallons per day
depending on the availability of water in the Roanoke River
and the demand within the City of Salem. Salem officials have
indicated the possible availability of up to 1,500,000 gallons
per day at a cost of $831.00 per million gallons (MG).
Vinton has a supply capability of approximately 5 MG per day
vs. a maximum demand of approximately 2 MG per day, leaving a
theoretical surplus of 3 MG per day. Vinton officials have
offered to sell Roanoke City up to 2 MG per day at the same
rate that Roanoke City has charged Vinton for Roanoke City
water, ~currently at $1,160.00 per MG, see attached letter.
Appropriation of $70,000.00 from Water Fund retained earnings
to a new Water Fund account, Purchased Water, is needed to
cover the cost of purchasing water from Vinton or Salem during
June 1991 as required by water system demands. Unused funds
would revert to retained earnings in the Water Fund. A
similar request for appropriation will likely be made after
the start of fiscal year 1991-92.
III. Issues in order of priority are:
A. Need
B. FundinK
C. Timing
IV. Alternatives:
Council authorize the appropriation of $70~000.00 from the
Water Fund retained earnings to new Water Fund account
002-056-2170-2055, Purchased Water.
Need for the funding to cover purchase of treated
drinking water to meet demand will be met.
2. Funding is available in Water Fund retained earnings.
Timing of funds requirement through current fiscal year
will be met.
Council not authorize the appropriation of $70,000.00 from the
Water Fund retained earnings to new Water Fund account
002-056-2170-2055, Purchased Water.
Page 3
1. Need for funding would not be met.
2. Funding source would not be met.
Timin~ of funds requirement through the current fiscal
year would not be met and the water system demand would
not be met.
V. Recomendation:
Implement Alternative "A" by appropriatinK $70~000.00 from Water
Fund retained earnings to new Water Fund account 002-056-2170-2055,
Purchased Water, and the purchase of water from the Town of Vinton
at a rate equal to the rate the City would sell water to Vinton,
e.g. 150% times City cost.
KBK:MCS:afm
Attachment
cc: City Attorney
Director of Finance
GEORGE W. NESTER
TOWN OF VINTON
P. o. BOX 338
VINTON. VIRGINIA 24179
(703) 983.0607
FAX (703) 983.0621
August 8, 1990
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, 5. W.
Roanoke, VA 24011
Dear Bob:
The Town of Vinton hu received a copy of the report of the Water Resources Committee
announcing its intentions to take the Falling Creek water supply out of service for overhaul
during the period of September 1990 through September 1991. The Town Council has
authorized me to approach you and advise that should Roanoke City need to supplement the
estimated loSS of 1.5 million gallons of water per day, that the Vinton water system is ready and
capable to support that lost volume. At the present time we have surplus water capacity, and
we would be agreeable to resell water to you at the same rate that Roanoke City has charged us
for Roanoke City water. I would be happy to work out any arrangements to supplement
Roanoke City's supply from the Vinton system.
If the Town of Vinton or I might be of service, please advise.
Sincerely,
George W. Nester
Town Manager
GWN/cr
cc: bit: R.' !~. Rim Director of Public Utilities
Mr. Robert W. Benninger, P. E., Asst. Town Manager
Mr. Cecil 5racy, Director of Public Works & Utilities
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy City Clerk
File #24A-79
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30523-52891 amending and
reordaining §32-102.2, Defined; and repealing §32-103, Council to
review program, of Chapter 32, Taxation, Code of the City of
Roanoke (1979), as amended, to amend the definition of the down-
town service district to expand such district and to repeal the
requirement that City Council review the downtown service
district program and decide on its continuance prior to July 1,
1992; authorizing extension of the Downtown Service District
Service Agreement with Downtown Roanoke, Inc., for a period of up
to ten years; and authorizing the proper City officials to exe-
cute an appropriate amendment to the Agreement. Ordinance No.
30523-52891 was adopted by the Council of the City of Roanoke on
first reading on Monday, May 20, 1991, also adopted by the
Council on second reading on Tuesday, May 28, 1991, and will take
effect ten days following the date of its second reading.
~ ~'Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court,
P. 0. Box 1016, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court
305 East Main Street, Salem, Virginia 24153
Mr. W. Robert Herbert
May 29, 1991
Page 2
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic
Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward $. Kidd, Jr., Chief Judge, General
District Court
The Honorable Julian H. Raney, Jr., Judge, General District
Court
The Honorable Richard C. Pattisal, Judge, General District
Court
The Honorable Donald $. Caidwell, CommonwealthWg Attorney
The Honorable Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Aibright, Clerk, General District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. Brian J. Wishneff, Chief oi Economic Development
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Cagey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Mr. Franklin D. Kimbrough, III, Executive Director, Downtown
Roanoke, Inc., 310 First Street, S. W., Roanoke, Virginia
24011
Mr. William S. Hubard, President, Downtown Roanoke, Inc., 310
First Street, S. W., Roanoke, Virginia 24011
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE
The 28th Day of May, 1991.
No. 30523-52891.
CITY OF ROANOKE,
VIRGINIA,
AN ORDINANCE amending and reordaining S32-102.2, Defined; and
repealing §32-103, Council to review program, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as amended, to
amend the definition of the downtown service district to expand
such district and to repeal
review the downtown service
continuance prior to July 1,
the requirement that City Council
district program and decide on its
1992; authorizing the extension of
the Downtown Service District Service Agreement with Downtown
Roanoke, Inc., for a period of up to ten years; authorizing the
proper City officials to execute an appropriate amendment to the
Agreement; and providing for an effective date.
BE IT ORDAINED by the
1. Section 32-102.2,
of the City of Roanoke (1979), as amended,
Council of the City of Roanoke that:
Defined, of Chapter 32, Taxation, Code
is amended and reor-
(a) The boundaries of the downtown service district
shall be defined to include the following area:
BEGINNING at the northeast corner of 5th Street
and Marshall Avenue, S.W., thence with the east side of
5th Street, S.W. in a northerly direction crossing the
Norfolk and Western Railway tracks at the 5th Street
Bridge to the north boundary line of the Wometco pro-
perty, thence with the north boundary line of Wometco
as it meanders in an easterly direction to the north
right-of-way line of Loudon Avenue, N%W., thence with
the north right-of-way line of Loudon Avenue, N.W., in
an easterly direction to its intersection with the west
§32-102.2. Defined.
dained to read and provide as follows:
right-of-way line of 1st Street, N.W., thence with the
west right-of-way line of 1st Street, N.W. to its
intersection with the south right-of-way line of Wells
Avenue, N.W. (and shall include Official Tax Map Nos.
2012947, 2012942, 2012941, 2012940, 2012949, 2012923,
and 2012922 fronting on the west side of 1st Street,
N.W.), thence with the south right-of-way line of Wells
Avenue, N.W. in an easterly direction crossing
Jefferson Street to its intersection with the west
right-of-way line of Williamson Road, N.W. (except for
property fronting on the south side of Wells Avenue
identified by Official Tax Map Nos. 2013004, 2013005,
2013006, 2013007, and 2013008), thence with the west
right-of-way line of Williamson Road, N.W., in a
southerly direction to its intersection with the south
right-of-way line of the Norfolk and Western Railway,
thence with the south right-of-way line in an easterly
direction to its intersection with the west right-of-
way line of Route 581, thence with the west right-of-
way line of Route 581 and 220 (Southwest Expressway) in
a southerly direction as it crosses Tazewell Avenue,
S.E., and Elm Avenue, S.E., to a point where the south
right-of-way line of Highland Avenue intersects the
west right-of-way line of Route 581 and 220 (Southwest
Expressway), thence with the south right-of-way line of
Highland Avenue, S.E., in a westerly direction to its
intersection of Jefferson Street, thence with the west
right-of-way line of Jefferson Street in a northerly
direction to its intersection with Mountain Avenue,
S.W., thence with the north right-of-way line of
Mountain Avenue, S.W., in a westerly direction to its
intersection with 1st Street, S.W., thence with the east
right-of-way line of 1st Street, S.W., in a northerly
direction to its intersection with Elm Avenue, S.W.,
thence with the north right-of-way line of Elm Avenue in
a westerly direction to its intersection with Franklin
Road, S.W., thence with the east right-of-way line of
Franklin Road, S.W., in a northerly direction to its
intersection with Marshall Avenue, S.W., thence with the
north right-of-way line of Marshall Avenue to its inter-
section with 5th Street, S.W., the Place of BEGINNING.
2. Section 32-103, Council to review program, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as amended, is
hereby REPEALED.
- 2 -
3. The June 23, 1987 Downtown Service District Service
Agreement ("Agreement") between the City and Downtown Roanoke,
Inc., be amended to allow for annual extensions of the Agreement
for a period of up to ten (10) years, beginning July 1, 1991.
4. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, an amendment to the Agreement for the above
purpose in accordance with the recommendations contained in the
report of the City Manager, dated May 20, 1991, said amendment to
be in such form as is approved by the City Attorney.
5. This ordinance shall be in full force and effect on and
after July 1, 1991.
ATTEST:
City Clerk.
- 3 -
May 20, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Council Members:
Subject: Downtown Service District
I. Background:
Downtown Service District was established by Ordinance NO.
28453, adopted by City Council on December 8, 1986, effective
July 1, 1987.
Downtown Service District Services Agreement was executed June
23, 1987 between City of Roanoke and Downtown Roanoke, Inc.,
as an independent contractor on behalf of the City to foster
economic advancement and development of the Downtown Service
District. The agreement provided for automatic extension on
each July 1 beginning July 1, 1988 for 5 consecutive years
unless the City gave Downtown Roanoke, Inc. 90 days written
notice prior to July 1 of its intention to terminate the
agreement.
II. Current Situation:
A. Amendments to City Ordinance No. 28453 establishing the
Downtown Service District and to the Downtown Service District
Services Agreement have been proposed by Downtown Roanoke,
Inc.
B. Proposal requested that City Council amend the Ordinance to
accomplish would do the following (see attached proposal):
Remove all references to the sunset provision from the
local ordinance which established the Downtown Service
District.
Expand the Downtown Service District boundaries to
include an area generally described as from Fifth Street
on the west to 1-581 on the east and from Highland,
Mountain and Elm Avenues on the South to Wells Avenue and
Loudon Avenue on the North.
Co
Proposal also requested that City Council authorize an
amendment to the Downtown Service District Service Agreement
to provide for an annual extension of the Service Agreement
for a period up to 10 years, beginning July 1, 1991.
Property owners in existing and proposed expansion district
are in support of the proposed amendments.
May 20, 1991
Page 2
III. Issues:
A. Timing.
B. Cost.
C. Downtown development.
IV. Alternatives:
City Council amend Ordinance No. 28453 adopted by City Council
on December 8, 1987 to remove all references to the sunset
provision and to allow the Service District to be expanded to
the proposed boundaries (Legal description of expansion area
is attached with a map). City Council also authorize the
amendment of the Service Agreement to provide for an annual
extension for a period of up to ten years, with a right to
terminate by the City upon 90 days written notice to Downtown
Roanoke, Inc., prior to July 1 of any given year, beginning
July 1, 1991.
Timing is important in that July 1 begins the new
contract year.
Funding to be appropriated from the tax revenue generated
from the proposed expansion area. Operating cost related
to the City or handling of the funds will be deducted by
the City.
Downtown development will be further enhanced with its
increased efforts in promotion by an organization made up
of business and property owners in Downtown Roanoke.
City Council not amend Ordinance No. 28453 and the Service
Agreement with Downtown Roanoke, Inc.
Timing is important as we would like to begin the
proposed expansion area by July 1.
2. Funding would not be an issue.
Downtown development might be hampered in that it is felt
that Downtown Roanoke, Inc. is in need of additional
funding to support its development program.
V. Recommendation:
It is recommended that City Council adopt Alternative A amending
City Ordinance No. 28543 and authorize the amendment of the
Downtown Service District Agreement to:
A. Remove all reference to the sunset provision from the local
ordinance.
May 20, 1991
Page 3
Expand the Downtown Service District boundaries as requested.
(Legal description and map attached).
Extend Downtown Service District Service Agreement with
Downtown Roanoke, Inc. annually for a period of up to 10
years, beginning July 1, 1991, with a right to terminate by
the City upon 90 days written notice prior to July 1 of any
year.
Respectfully s~mitted,
W. Robert Herbert
City Manager
WRH/PFS:kds
cc: Assistant City Manager
City Attorney
Director of Finance
Manager, Management and Budget
PROPOSED
DOWNTOWN SERVICE DISTRICT
BEGINNING at the northeast corner of 5th Street
and Marshall Avenue, S.W., thence with the east side of
5th Street, S.W. in a northerly direction crossing the
Norfolk and Western Railway tracks at the 5th Street
Bridge to the north boundary line of the Wometco pro-
perty, thence with the north boundary line of Wometco
as it meanders in an easterly direction to the north
right-of-way line of Loudon Avenue, N.W., thence with
the north right-of-way line of Loudon Avenue, N.W., in
an easterly direction to its intersection with the west
right-of-way line of 1st Street, N.W., thence with the
west right-of-way line of 1st Street, N.W. to its
intersection with the south right-of-way line of Wells
Avenue, N.W. (and shall include Official Tax Map Nos.
2012947, 2012942, 2012941, 2012940, 2012949, 2012923,
and 2012922 fronting on the west side of 1st Street,
N.W.), thence with the south right-of-way line of Wells
Avenue, N.W. in an easterly direction crossing
Jefferson Street to its intersection with the west
right-of-way line of Williamson Road, N.W. (except for
property fronting on the south side of Wells Avenue
identified by Official Tax Map Nos. 2013004, 2013005,
2013006, 2013007, and 2013008), thence with the west
right-of-way line of Williamson Road, N.W., in a
southerly direction to its intersection with the south
right-of-way line of the Norfolk and Western Railway,
thence with the south right-of-way line in an easterly
direction to its intersection with the west right-of-
way line of Route 581, thence with the west right-of-
way line of Route 581 and 220 (Southwest Expressway) in
a southerly direction as it crosses Tazewell Avenue,
S.E., and Elm Avenue, S.E., to a point where the south
right-of-way line of Highland Avenue intersects the
west right-of-way line of Route 581 and 220 (Southwest
Expressway), thence with the south right-of-way line of
Highland Avenue, S.E., in a westerly direction to its
intersection of Jefferson Street, thence with the west
right-of-way line of Jefferson Street in a northerly
direction to its intersection with Mountain Avenue,
S.W., thence with the north right-of-way line of
Mountain Avenue, S.W., in a westerly direction to its
intersection with 1st Street, S.W., thence with the east
right-of-way line of 1st Street, S.W., in a northerly
direction to its intersection with Elm Avenue, S.W.,
thence with the north right-of-way line of Elm Avenue in
a westerly direction to its intersection with Franklin
Road, S.W., thence with the east right-of-way line of
Franklin Road, S.W., in a northerly direction to its
intersection with Marshall Avenue, S.W., thence with the
north right-of-way line of Marshall Avenue to its inter-
section with 5th Street, S.W., the Place of BEGINNING.
EXPANDED DOWNTOWN
SERVICE DISTRICT
MAY 8, 1991
PROPOSED EXPANSION
AREA
OFFICERS AND DIRECTORS
April 26, 1991
The Honorable Noel C. Taylor, Mayor
and Members of the Roanoke City Council
City of Roanoke
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Mayor Taylor and Members of City Council:
During the last several months, Downtown R~anoke Incorporated
has been actively seeking c.'-~ent from downtown property
owners in regards to the follow/rig irons:
Re~mval of all references to the sunset
provision from the local ordinance which
established the Downtown Service District.
ExtenSion of the ~t contract for
the Downtown Service District between
Downtown RDanoke Incorporated and the
City of Roanoke for a period of ten years.
Expansion of the Downtown Service District
boundaries to include an area generally
described as' from Fifth Street on the west
to 1-581 on the east and fr~ Highland,
Mountain and Elm Avenue on the south
to Wells Avenue and Loudon Avenue
on the north.
We have received overwhelming support fro~ property owners in
the existing and proposed district in support of the three
above requests. After several meetings with senior members
of the City staff, we are now petitioning City Council for
its concurmence with our request. Specifically, we re~t
that a public hearing be set for May 13, 1991 to consider the
three items referenced above. It is our hope that by
designating this date, it will enable t_he City Attorney's
office ample time to provide the necessary notice to the
general public. I, several m~mbers of our board of directors,
as well as several property owners will be available on May
13 or whatever date Council deems appropriate to consider
this request.
DOWNTOWN ROANOKE, INCORPORATED
310 FIRST STREET, S.W. · ROANOKE. VIRGINIA24011 * (703)342-2~8
Enclosed is a narrative description and map of th~ proposed
expanded boundaries for the DoWntown Service District for
your review.
I look forward to hearing from you in this regard. Thank you
for your continuing s~pport of our d~wntown de~lop~ent
effort. City Council continues to play a vital role in
promoting and securing a stable progressive and growing
downtOWn enviror~ent. Our organization and the businesses
located in downtown p~anoke appreciate your support.
SincerelY,
william S. Hubard
President
enclosures
pc: W. Robert Herbert, City Manager
wilburn C. Dibling, Jr., City Attorney
Joel M. schlanger, Director of Finance
Brian J. wishneff, Chief, office
Development
of Econc~ic
NOTICE OF PUBLIC HEARING
Pursuant to §58.1-3007, Code of Virginia (1950), as amended, notice is
given of a proposal to expand the boundaries of the Downtown Service
District in the downtown area of the City of Roanoke, such District having
been created pursuant to §15.1-18.3, Code of Virginia (1950), as amended.
No change in the tax rate is proposed. The Downtown Service District
currently requires the levy and collection of an additional real property
tax on real property in the downtown area of the City in the amount of ten
cents ($.10) per one hundred dollars ($100.00) of assessed valuation.
Proceeds from such annual tax are segregated and expended in said Downtown
Service District for additional governmental services. The boundaries of
the proposed Downtown Service District, as expanded, and a description of
the individual properties proposed to be included in such District are as
set forth on narrative descriptions and a map, dated May 8, 1991, entitled
"Expanded Downtown Service District", on file and available for public
inspection in the Office of the Roanoke City Clerk, Room 456, Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia. It is also proposed
to repeal §32-103, Code of the City of Roanoke (1979), as amended, which
requires City Council to review and decide whether to continue the Downtown
Service District program prior to July 1, 1992.
A PUBLIC HEARING will be held before the Council of the City of Roanoke
on Monday, May 20, 1991, at 2:00 p.m., in the City Council Chambers,
Municipal Building, 215 Church Avenue, S. W., Roanoke~ Virginia~ at which
time citizens of the locality shall be given an opportunity to appear
before and be heard by City Council on the subject of expansion of the
Downtown Service District and the proposed repeal of §32-103, Code of the
City of Roanoke (1979), as amended.
GIVEN under my hand this 9th day of May, 1991:
Publish in full once on
News. Please mail bill
City Clerk.
Mary F. Parker, City Clerk.
Sunday, May 12, 1991, in the Roanoke Times-World
and affidavit of publication to Mary F. Parker,
RCANOKE TI~ES ~ WCRLD-NE.S
AD NUMBER - 50920355
PU~LISMER'S FEE - $1~7.~0
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLOG
ROANOKE VA 2&011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
It {THE UNDERSIGNED} AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATIONt hHICH CORPORATION IS PUdLISHER
OF THE ROANOKE TIMES & WORLO-NEWS~ A
OAILY NEWSPAPER PU~LISHEO IN ROANOKEt IN
THE STATE OF VIRGINIAt OD CERTIFY THAT
THE ANNEXED NOTICE NAS PU~LISHEO IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
05/12/91 SUNDAY
NITNEsSt T~ff/i}~TH D~Y OF MAY 1991
...........
AUTHORIZED SIGNATUR~
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
RoaNoke. Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy C~ty Clerk
File #467-53B
Mr. Richard L. Kelley
Executive for Business Affairs
and Clerk of the Board
P. O. Box 13105
Roanoke, Virginia 24031
Dear Mr. Kelley:
For presentation to the Roanoke City School Board, I am enclosing
copy of Ordinance No. 30524-52891 authorizing issuance of not to
exceed $2,000,000.00 General Obligation School Bonds, Series
1991, of the City of Roanoke, Virginia, to be sold to the
Virginia Public School Authority and providing for the form and
details thereof. Ordinance No. 30524-52891 was .adopted by the
Council of the City of Roanoke on first reading on Monday, May
20, 1991, also adopted by the Council on second reading on
Tuesday, May 28, 1991, and will take effect ten days following
the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. 0. Box 1689, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
The Honorable Gordon E. Peters, City Treasurer
IN THE COUNCIL OF THE CITY OF ROANOKN, VIRGINIA,
The 28th Day of May. 1991.
No. 3052~-52891.
AN O~DINANCB authorizing the issuance of not to exceed
$2,000,000 General Obligation School Bonds, Series 1991, of the
City of Roanoke, Virginia, to be sold to the Virginia Publio
School Authority and providing for the form and data/la thereof.
hmuu~8, in June, 1990, the School Board of the City of
Roanoke, Virginia (the "School Board,) obtained a caesait~ent (the
· _nt ) fro~ the Co~mnwealth of Virginia Board of
Educatign (the 'Board of Education-) for & Xom~ of $2 000 000
~_v~r~}nza (~ae ~c~r~.~nd,), for the const~ctioa, .'.
[~n~zon ag~ ex~szon o= sch~l buildings (the
=ne C~=y of RoanoKe, Virginia (the
bemOAn, the Board of Education was to haw- given advances
on the Literary Fund Loan to. the School Board, ae construction or
renovation of the Project progressed, in exchange for
]~s.~ro.m t~, School_Board ~o the Literary Fund (tho t~m~=orary .
~o~es ~ zor =ne amoun=a so aavanced; "Temporary
wa~, after the co~letiou of the Project and thc advance
to
School Board t~.t~m Literary Fund (the 'Literary Fund
Obligation-) wn~cn was to evidence the obliq&tionm of the School
Board to repay tho Literary Fund Loan;
wm~EA~, the Literary Fund Obligation was to have borne
interest at four percent (4%) per annum and mature in annual
installments for a period of twenty (20) years;
WHEREAS, in connection with the 1991 Interest Rate Subsidy
Program (the "Program,), the Virginia Publi~ School Authorit -
(the 'VPSA') has offered to purchase general obligation sch~l
bonds of the City, and the Board of Education has offered to pay
to the City a lump sum cash payment (the 'Lu~. Sum Cash Payment')
acius1 to the sum of (i) the net present value difference,
_._ere~_r~=a =nat =ne_general obligation ~chool bonds of the
=~=y wLli ~ear upon sale to the VPSA and the interest rate that
the Literary Fund Obligation would have borne, plus (ii), an
allowance for the costs of issuing the Bonds (the "Issuance
Expense Allowance')}
~flKRRAS, The Council of the City of Roanoke (the #Council')
has determined that it is necessary and expedient to borrow an
amount not to exceed $2,000,000 and to issue its general
obligation school bonds for the financing of certain capital
projects for school purposes~ and
~RRAS, the City held a public hearing on May 20, 1991, on
the issuance of the Bonds (as defined below) in accordance with
the requirements of Sections 15.1-171.1 and 15.1-504, Code of
Virginia of 1950, as amended (the 'Virginia Code')I
NOW, THEREFORE, BR IT ORDAINED BY Tfla COUNCIL OF .t. fla CITY OF
ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Pr~ee~m. The
Council hereby determines that it is advisable to contract a debt
and issue and sell general obligation bonds in an aggregate
amount not to exceed $2,000,000 (the 'Bonds') for the purpose of
financing certain capital projects for school purposes. The
Council hereby authorizes the issuance and sale of the Bonds in
the form and upon the terms establishe~ pursuant to this
Ordinance.
2. Sale of the BondB. It is determined to be in the best
interest of the City to accept the offer of the VPSA and the
Board of Education for the VPSA to purchase, and the City to sell
to the VPSA, the Bonds at a price equal to an amount that when
added to the Lump Sum Cash Payment will be approximately equal to
the capital cost of the Project(s) approved by the Board of
Education plus the Issuance Expense Allowance, upon the terms
established pursuant to this Ordinance, and for the City to
accept the Lump Sum Cash Payment from the Board of Education.
The Mayor, or in his absence or disability the Vice Mayor, and
such officer or officers o~ the City as either may designate are
hereby authorized and directed to enter into a Bond Sale
Agreement with the VPSA providing for the sale of the Bonds to
the VPSA (the "Bond Sale Agreement") and to accept the Lump Sum
Cash Payment from the Board of Education.
3. .Details of the Bonds. The Bonds shall b? issuable in
fully registered form; shall be dated the date of issuance and
delivery of the Bonds; shall he designated 'General Obligation
School Bonds, Series 1991"; shall bear interest from the date of
delivery thereof payable on December 15, 1991 (on which date
capitalized interest on the VPSA bonds shall be credited against
such interest in full satisfaction thereof) and semi-annually
thereafter on June 15 and December 15 (each an "Interest Payment
Date"), at the rate or rates established in accordance with
paragraph 4 of this Ordinance~ and shall mature on December 15 in
the years (each a "Principal Payment Date') or at such other
dates and in the amounts established in accordance with paragraph
4 of this Ordinance.
4. Interest Rates~ Payment Dates. The Mayor, or in his
absence or disability the Vice Mayor, is hereby authorized and
directed to accept the interest rate or rates on the Bonds
established by the VPSA, provided that no such interest rate or
rates shall be more than ten one-hundredths of one percent
(10/100 of 1%) over the annual rate to be paid by the VPSA for
the corresponding maturity of the bonds to be issued by the VPSA
(the "VPSA Bonds"), a portion of the proceeds of which will be
used to purchase the Bonds, and provided further, that no
interest rate or rates on the Bonds shall exceed nine percent
(9%)
_ per annum~ The Mayor, or in his absence the V~ce-Mayor, is
further authorLzed and directed to accept the maturities for
· principal installments on the Bonds, as well as variances from
the Interest Payment Dates set forth in paragraph 3, established
by the VPSA, provided the final maturity of the Bonds shall not
be later than Decembe~ 15,.2013, and the execution and delivery
of the Bonds as described In Section 8 hereof
shall conclusive%y
evidence the same as having been approved and authorized by th~s
Ordinance.
5. Form of the Bonds. For as long as the VPSA is the
registered owner of the Bonds, the Bonds shall be in the form of
a single typewritten bond substantially in the form attached
hereto as Exhibit A.
.6. Payment= Pavina Aqent and Reqistr~. The following
provisions shall apply~
(a) For as long as the VPSA is the reaistered owner of the
~ogds, ~11 p~.yme~ts,of principal of,.premiu~, if any, and
· n=eres~ on ~ne ~onas shall be made ~n {-~ediatelv avail~]~
funds to the VPSA at or before 11,00 a.m. on the
~nterest Pay~.ent Date and Principal Payment Date, or if such date
is not a business date for Virginia banks or for the Commonwealth
of Virginia{ then at or before 11=00 a.m. on the business day
next preceding such Interest Payment Date and Principal Payment
Date.
(b) All overdue payments of principal or interest shall
bear interest at the applicable interest rate or rates on the
Bonds.
(c) The Director of Finance, in accordance with the City's
Procurement Code, is authorized and directed to appoint and
employ a bank or trust company ~ualified to serve and acceptable
to VPSA to serve as Bond Registrar and Paying Agent for the
Bonds.
7. No Prepayment or Redemptio,. The principal
installments of the Bond are not subject to prepayment or
redemption prior to their stated maturities.
8. Execution of the Bonds. The Mayor, or in his absence
or disability the Vice Mayor, and the Clerk or any Deputy Clerk
of the Council are authorized and directed to execute and deliver
the Bonds in an aggregate principal amount not to exceed
$2,000,000 and to affix the seal of the City thereto.
9. Pledce of Full Faith and Cr~{t. For the prompt
payment of the principal of, the premium, if any, and the
interest on the Bonds as the same shall become due, the full
faith and credit of the City are hereby irrevocably pledged, and_
in each year while any of the Bonds shall be outstanding there
shall be levied and collected in accordance with law an annua~ a~
valorem tax upon all taxable property in the City subject to
local taxation sufficient in amount to provide for the payment of
the principal of, the premium, if any, and the interest on the
Bonds as such principal, premium, if any, and interest shall
become due, which tax shall be without limitation as to rate and
amount and in addition to all other taxes authorized to be levied
in the City.
10. School Board Anproval. The Clerk of the Council is
hereby authorized and directed to cause a certified copy of this
Ordinance to be presented to the School Board of the City. The
Bonds hereby authorized shall not be issued by the Council until
the School Board of the City shall have adopted an appropriate
resolution consenting to the issuance of the Bonds.
11. Use of Proceeds Certificate. The Mayor, or in his
absence or disability the Vice Mayor, the City Manager and such
officer or officers of the City as either may designate are
hereby authorized and directed to execute a Use of Proceeds
Certificate setting forth the expected use and investment of the
proceeds of the Bonds and containing such covenants as may be
necessary in order to show compliance with the provisions of the
Internal Revenue Code of 1986, as amended (the 'Code'), and
applicable regulations relating to the exclusion from gross
income of interest on the Bonds or on the VPSA Bonds. The
Council covenants on behalf of the City that the proceeds from
the issuance and sale of the Bonds will b~ invested and expended
as set forth in such Use of Proceeds Certificate and that the
City shall comply with the other covenants and representations
contained therein. Furthermore, the Council covenants on behalf
of the City that the City shall comply with the provisions of the
Code so that interest on the Bonds and on the VPSA Bonds will
remain excludable from gross income for Federal income tax
purposes.
12. State Non-Arbitraae Proaram: Proceeds Aareement. The
Council hereby determines that it is in the best interests of the
City to authorize and direct the Treasurer of the City to
participate in the State Non-Arbitrage Program in connection with
the Bonds. The Mayor, or in his absence or disability the Vice
Mayor, the City Manager and such officer or officers of the City
as either may designate are hereby authorized and directed to
execute and deliver a Proceeds Agreement with respect to the
deposit and investment of proceeds of the Bonds by and among the
City, the other participants in the sale of the VPSA Bonds, the
VPSA, Public Financial Management, Inc., as investment manager,
and Central Fidelity Bank, as depository.
13. Filinq of Resolution and Publication of Notice. The
appropriate officers or agents of the City are hereby authorized
and directed to cause a certified copy of this Ordinance to be
filed with the Circuit Court of the City and, within ten (10)
days thereafter, to cause to be published once in a newspaper
having general circulation in the City a notice setting forth (a)
in brief and general terms the purposes for which the Bonds are
to be issued and (b) the amount of the Bonds.
14. Further Actions. Each member of the Council and all
other officers, employees and agents of the City are hereby
authorized to take such action as they or any one of them may
consider necessary or desirable in connection with the issuance
and sale of the Bonds and any such action previously taken is
hereby ratified and confirmed.
15. Authority in Absence of Mayor and Vice-Mayor. In the
event of the absence or disability of the Mayor and Vice-Mayor,
the City Manager or, in case of the City Manager's absence or
disability, the then Acting City Manager, is authorized to take
such actions as are herein authorized and directed for the Mayor
or Vice-Mayor.
16. Election To ADDlv E~t~ Public F~-~-~e Au~. It is
hereby determined that the Bonds will be issued under the
provisions of the Virginia Public Finance Act as in effect on the
effective date of this Ordinance.
Attest~
City Clerk
EXHIBIT A
NO. R-1
UNITED STATES OF AMERICA
COMMONWEALTBOFVIRGiNiA
City of Roanoke
~eneral Obligation School Bond
Series 1991
The City of Roanoke, Virginia (the "City.), for value
received, hereby acknowledges itself indebted ~nd promises to pay
to the VIRGINIA PUBLIC SCHOOL AUTBORITy the principal amount of
-- Dollars ($ ), in annual
installments in the amounts set forth below payable on December'
15, 1992, and annually on Dec.e~r 15 thereafter to and including
December 15, 2011 (each a 'PrincIpal Payment Date-), together
with interest from the date of this Bond on the unpaid
installments, payable on December 15, 1991, and thereafter
semiannually on each June 15 and December 15 (each an 'Interest'
Payment Date-~ together with any Principal Payment Date, a
'Payment Date-), at the rates per annum set forth below as
follows:
Year of Principal Interest Year of Principal Interest
1992 $ % 2002 $ %
1993 $ % 2003 $
1994 $ % 2004 $ %
1995 $ % 2005 $ %
1996 $ % 2006 $ %
1997 $ % 2007 $ %
1998 $ % 2008 $ %
1999 $ % 2009 $ %
2000 $ % 2010 $ %_
2001 $ % 2011 $ .%
Both principal of and interest on this Bond are payable in lawful
money of the United States of America.
For as long as the Virginia Public School Authority is the
registered owner of this Bond, the Bond Registrar shall make all
payments of prin=ipal of, premium, if any, and interest on this
Bond, without the presentation or surrender hereof, to the
Virginia Public School Authority, in immediately available funds
at or before 11:00 a.m. on the applicable Payment Date. If a
Payment Date is not a business day for banks in the Commonwealth
of Virginia or for the Commonwealth of Virginia, then the payment
of principal of, premium, if any, or interest on this Bond shall
2 ·
be made in immediately available funds at or before 11500 a.m. on
the businessday next preceding the scheduled Payment Date. Upon
receipt by the registered owner of this Bond of said payments of
principal, premium, if any, and interest, written acknowledgement
of the receipt thereof shall be given promptly to the Bond
Registrar, and the City shall be fully discharged of its
obligation on this Bond to the extent of the payment so made.
Upon final payment, this Bond shall be surrendered to the Bond
Registrar for cancellation.
The full faith and credit of the City are irrevocably
pledged for the payment of principal of, premium, if any, and '
interest on this Bond.
This Bond is duly authorized and issued in compliance with'
and pursuant to the Constitution and laws of the Comonwealth of
Virginia, including the Public Finance Act, Chapter 5, Title
15.1, Code of Virginia of 1950, as amended, an ordinance duly
adopted by the Council of the City of Roanoke on May 28, 1991,
and a resolution duly adopted by the School Board of the City to
provide funds for capital projects for school purposes.
This Bond is registered in the name of Virginia Public
School Authority as to both principal and interest on books of
the City kept by the Bond Registrar, and the transfer of this
Bond may be effected by the registered owner of thie Bond only
upon due execution of an assignment by such registered owner.
The principal installments of this Bond are not subject to
prepayment or redemption prior to their stated m~turities.
Ail acts, conditions and things required by the Constitution
and laws of the Com~_onwealth of Virginia to happen, exist or be
performed precedent to and in the issuance of this Bond have
happened, exist and have been performed in due time, form and
m~nner as so required, and this Bond, together with all other
: indebtedness of the City, is within every debt and other limit'
prescribed by the Constitution and laws of the Commonwealth of
Virginia. The ordinance adopted by the Council of the City on
May 28, 1991, authorizing the issuance of this Bond provides, and
Section 15.1-210 of the Code of Virginia of 1950, ae amended,
requires, that there shall be levied and collected an annual tax
upon all taxable property in the City subject to local taxation
sufficient to provide for the payment of the principal of and
interest on this Bond ae the same shall become due which tax
shall be without limitation as to rate and amount and shall be in
addition to all other taxes authorized to be levied in the City.
IN WITNESS ~u=REOF, the Council of the City of Roanoke has
caused this Bond to be issued in the name of the City of Roanoke,
4
Virginia, to be signed by its , its seal to be
affixed hereto and attested by the signature of its Clerk or any
of its Deputy Clerks, and this Bond to be dated .... , 1991.
(SEAL) CITY OF ROANOKE, VIRGINIA
ATTEST:
Clerk, Council of the City
of Roanoke, Virginia
· , City of Roanoke,
V~rginia
FOR VALUE RECEIVED,
transfers unto
ASSIGNMENT
the undersigned sells, assigns and
(PLRARE PRINT OR T¥~WR~T~ NAME AND ADDRESS, INCLUDING ZIP CODE,
OF ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF
ASSIGNEE=
the within Bond and irrevocably constitutes and appoints
attorney to exchange said
~ond for definitive bonds in lieu of which this Bond is issued
and to register the transfer of such definitive bonds on the
books kept for registration thereof, with full power of
substitution in the premises.
Dates
Registered Owner
~ignature Guaranteed
(NOTICE= The signature above must
correspond with the name of the
Registered Owner as it appears on the
face of this Bond in every particular,
without alteration or change.)
(NOTICE~ Signature must be guaranteed
by a member firm of the New York Stock
Exchange or a commercial bank or trust
company)
NOTICE OF PUBLIC HEARING
ON PROPOSED BOND FINANCING
BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke,
Virginia ("the Council") will hold a public hearing, which may be
continued or adjourned, as required by Section 15.1-171.1 and
Section 15.1-504 of the Code of Virginia of 1950, as amended, at
2:00 p.m. on May 20, 1991 at the Municipal Building, 215 Church
Ave. SW, Roanoke, Virginia, in connection with the intention of
the Council to consider for passage an ordinance approving the
issuance by the City of its general obligation bond or bonds in
an amount not to exceed $2,000,000.00 ("the Bonds") for the
purpose of financing in part the costs of improvements and
additions to school buildings in the City of Roanoke. Any
citizen interested in the issuance of the Bonds may appear and be
heard. A copy of the full text of the proposed ordinance is on
file at the office of the Clerk of the council of the City of
Roanoke.
Given under my hand this 2nd day of May, 1991.
MARY F. PARKER
City Clerk
Roanoke, Virginia
5/5/91, 5/12/91
ROANOKE TIeRS G ~OKLD-NEWS
~O NUMBER - 60303080
PUBLISHER'S FEE
ROANOKE CITY SCHOOLS
R L KELLEY ~US AFFAIRS
P 0 80X 13165
ROANOKE VA 2~031
STATE OF VIRGINIA
CITY DF ROANOKE
AFFIDAVIT OF
PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TINES-WORLD COR-
PORATION~ wHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEwS, A
DAILY NEWSPAPER PUBLISHED iN ROANOKm, IN
THE STATE OF VIRGINIA9 DC CERTIFY THAT
THE ANNEXED NOTICE wAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
05/05/91 SUNOAY
05/12/gI SUNDAY
wITNESS~
.~.i~I~5~)~I~3TH .DAY OF MAY 199t
AUTHORIZED SIGNATURE
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W ,Room 456
Roanoke, Virgima 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy City Clerk
File #256
Mr. Douglas Fonder
Board Member
Roanoke Valley Swimming,
P. O. Box 556
Vinton, Virginia 24179
Inc.
Dear Mr. Fonder:
MFP:ra
I am enclosing copy of Ordinance No. 30534-52891 authorizing the
ground lease to Roanoke Valley Swimming, Inc., of a parcel of
land containing approximately 1.366 acres located adjacent to
James Madison Middle School and Fishburn Park Elementary School
for a term of ten years, with two options to renew for five years
each, subject to terms and conditions as set forth in the
agreement, with an annual rental payment of $1.00, for
constructing and thereafter operating an indoor swimming faci-
lity. Ordinance No. 30534-52891 was adopted by the Council of
the City of Roanoke on first reading on Monday, May 20, 1991,
also adopted by the Council on second reading on Tuesday, May 28,
1991, and will take effect ten days following the date of its
second reading.
Sincerely, ~
City Clerk
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $ W,Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
May 29, 1991
SANDRA H. EAKIN
Deputy CiTy Clerk
File #256
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30534-52891 authorizing the
ground lease to Roanoke Valley Swimminq, Inc., of a parcel of
land containing approximately 1.366 acres located adjacent to
James Madison Middle School and Fishburn Pork Elementary School
for a term of ten years, with two options to renew for five
years each, subject to terms and conditions as set forth in the
agreement, with an annual rental payment of $1.00, for
constructing and thereafter operating an indoor swimming faci-
lity. Ordinance No. 30534-52891 was adopted by the Council of
the City of Roanoke on first reading on Monday, May 20, 1991,
also adopted by the Council on second reading on Tuesday, May 28,
1991, and will take effect ten days following the date of its
second reading.
MFP : ra
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
pc:
Mr. Edward A. Natt, Attorney, 1919 Electric Road, S. W.,
Roanoke, Virginia 24018
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief, Billings and Collections
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds
Maintenance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores 'C. Daniels, Assistant to the City Manager for
Community Relations.
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY O~ ROANOKE, VIRGINIA,
~he 28th Day of May, 1991.
No. 30534-5~891.
AN ORDINANCE authorizing the ground lease of certain property
located within the City for construction and operation of an indoor
swimming facility and authorizing the appropriate City officials to
execute a lease agreement therefor.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Roanoke Valley Swimming, Inc. to lease from the
City a parcel of land containing approximately 1.366 acres adjacent to
James Madison Middle School and Fishburn Park Elementary School for
Constructing and thereafter operating an indoor swimming facility as
more particulary described in the City Manager's report dated
May 20, 1991, is hereby accepted.
2. The City Manager or Assistant City Manager and the City ~lerk
are authorized to execute and attest, respectively, on behalf of the
City of Roanoke, a lease agreement with such bidder and any other
documentation which may be required to implement the provisions of the
agreement. The lease agreement shall be for a term of ten years, with
two options to renew, each of five years, subject to the terms and
conditions in the agreement, with annual rental payment of
One Dollar and No Cents ($1.00).
3. The form of the lease agreement shall be approved by the City
Attorney and shall conform substantially with the lease agreement on
file in the Office of the City Clerk.
ATTEST:
City Clerk.
Roanoke, Virginia
May 20, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for Land Lease Agreement to Construct and Operate
an Indoor Swimming Pool Facility on City Property
I concur with the recommendations of the attached Bid Committee Report
regarding the above subject.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mp
Attachment
pc:
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager, Management and Budget
Manager, Recreation, Parks and Grounds Maintenance
City Engineer
Citizens' Request for Service
Construction Cost Technician, Engineering Department
Douglas J. Fonder, Roanoke Valley Swimming, Inc.
Edward A. Natt, Esq.
Roanoke, Virginia
May 20, 1991
Honorable Noel C. Taylor, Mayor
and Members of City Council
Dear Mayor and Members of Council:
SUBJECT: Bids for Land Lease Agreement to Construct and Operate
an Indoor Swimming Pool Facility on City Property
I. BACKGROUND:
Roanoke Valley SwimminE~ Inc. (R.V.S.I.) a private non-profit organi-
zation, requested the City's permission to construct and operate a 25
yard, eight lane indoor swimming pool on 1.366 acres of City property
between Fishburn Elementary School and James Madison Middle School.
B. City Council referred the request to the City Manager for study,
report and recommendation to Council.
City staff has been meeting with representatives of R.V.S.I., the City
Public School System, and Virginia Western Community College to eval-
uate the appropriateness of the requested site, to determine the
feasibility of the proposed project, and to develop requirements that
would protect the City and assure that the facility would be
accessible and beneficial to the total community, should City Council
decide to accept the proposal.
State Code requires that any potential long term lease of City pro-
perty be publicly advertised for bids and bids so received be publicly
opened and read aloud.
Bids were received and opened before Council on May 6, 1991. The one
(1) bid received from Roanoke Valley Swimming, Inc., was referred to
the undersigned committee for study and report of recommendation to
Council.
II. CURRENT SITUATION:
A. Land Lease Agreement was developed by the City Attorney with guidance
from City administration and included the following major provisions:
i. Term of Lease shall be for ten (10) years with provision for
two (2) additional renewal periods of five (5) years each.
ii.
Funding Plan must be submitted to and approved by City. Total
indebtedness shall not exceed $400,000.00 without consent of the
City.
iii.
Building plans and specifications, a master plan for parking and
other facilities, a soil erosion control plan, and site plan
must be submitted to and approved by City before construction
may begin.
Honorable Mayor and
Members of Council
May 20, 1991
Page 2
III.
iv,
Construction must commence no later than six (6) months from
Agreement date and be completed and ready for occupancy within
one (1) year from Agreement date. A construction performance
bond and a labor and material payment bond, or comparable
security, must be provided before commencement of construction.
v. Taxes and Utility payments shall be responsibility of Tenant.
vi.
Indemnification and General Liability Insurance, including
bodily injury and property damage in amounts approved by the
Risk Manager and in a form approved by the City Attorney would
be provided by the Tenant naming the City and the City School
Board, their respective officers, employees and agents as addi-
tional insureds.
vii.
Performance Bond in the amount of $40~000.00, to ensure
compliance with lease terms, must be provided prior to occupancy
of the facility.
viii.
Discrimination against any person on basis of race, religion,
color, sex, national origin, or handicap in membership,
employment practices or operation of facility is not to be prac-
ticed or allowed.
ix.
Use of premises is to be allowed for public open swim time a
minimum of 20 hours per week, (fees for open swim time same as
City-owned pools) for City school time up to 25 hours per week
and for Parks and Recreation program time up to 6 hours per
week.
Advisory Committee, with representation from City Schools,
Virginia Western Community College, and Tenant, shall be
established to review hours of operation, availability of
programs and make recommendations to Tenant.
xi. Maintenance and repairs necessary to keep the facility in good
clean order and condition shall be responsibility of Tenant.
B. City School Board approved the proposal on April 9, 1991.
Bid Documents were prepared and advertisements were published in the
Roanoke Times & World-News, on April 14, April 21, April 28 and May 5,
1991, in accordance with the State Code.
ISSUES:
A. Compliance of low bidder with requirements of Bid Documents.
B. Need for public indoor swimming facility.
Honorable Mayor and
Members of Council
May 20, 1991
Page 3
C. Use of public property.
D. Cost of construction and operation.
E. Timin~ relative to completion of construction for operation by
Fall 1991.
IV. ALTERNATIVES:
Accept the bid submitted by Roanoke Valley Swimming, Inc. (R.V.S.I.)
and enter into a Land Lease Agreement to have R.V.S.I. construct and
operate a 25 yard, eight lane indoor swimming pool on City property
for an annual rental fee of One ($1.00) Dollar, with the form of
agreement subject to the approval of the City Attorney.
1. Compliance of low bidder with requirements of Bid Documents was
met.
2. Need for public indoor swimming facility to provide year-round
aquatic opportunities for citizens would be addressed.
3. Use of public property for the project would be appropriate due to
the public availability and benefit.
4. Cost of construction and operation would be the responsibility of
R.V.S.I. No City funding would be required.
5. TiminE relative to completion of construction in order to have the
facility in operation by Fall 1991 is possible.
B. Reject the bid received and not enter into a Land Lease Agreement at
this time.
1. Compliance of low bidder with requirements of Bid Documents would
not be an issue.
2. Need for public indoor swimming facility would not be addressed.
3. Use of public property for such a facility would not be an issue.
Honorable Mayor and
Members of Council
May 20, 1991
Page 4
Cost of construction and operation would be moot. However, City
funding may be required should the project be pursued at a later
date.
5. Timing relative to completion of construction for operation by
Fall of 1991 would not be possible.
V. RECOMMENDATION:
City Council concur with Alternative "A" and accept the bid received.
Authorize the appropriate City officials to enter into a ten (10)
year, with provision for two (2) additional renewal periods of five
(5) years, Land Lease Agreement with Roanoke Valley Swimming, Inc. to
operate and construct a 25 yard, eight lane indoor swimming pool on
1.366 acres of City property for an annual rental fee of One ($1.00)
Dollar.
Respectfully submitted,
William ~hi{e', Sr.,' Cha~r~a~
· ~ - ~ .... ~
George C. Snead ~
William F. Clark
WW/LBV/fm
Douglas J. Fonder, Roanoke Valley Swimming, Inc.
Edward A. Natt, Esq.
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager, Management and Budget
Manager, Recreation, Parks and Grounds Maintenance
City Engineer
Citizens' Request for Service
Construction Cost Technician, Engineering Department
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 456
Roanoke, Virg~ma 24011
Telephone: (703)981-2541
May 8, 1991
SANDRA H. EAKIN
Deputy CiTy Clerk
File #256-467
Mr. William White, Sr., Chairman
Mr. George C. Snead, Jr.
Mr. William F. Clark
)
) Commit tee
)
Gentlemen:
The following bids for lease of a parcel of land adjacent to
James Madison Middle School for construction and operation of an
indoor swimming pool facility were opened and read before the
Council of the City of Roanoke at a regular meeting held on
Monday, May 6, 1991:
ANNUAL
BIDDER RENTAL FEE
FAIR ~riKET
VALUE OF
I MPROVEMEN TS
PROJECTED
CONSTRUCTION
EXPENDITURES
Roanoke Valley
Swimming, Inc.
$1.00 $500,000.00 $400,000.00
On motion, duly seconded and unanimously adopted, the bid was
referred to you for study, report and recommendation to Council.
Sincerely,~ ~'04 ~,j~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc: ~r. Wilburn C. Dibling, Jr., City Attorney
Indoor Swimming Pool Facility
BID FORM
SUBMITTED
DATE: 5'~'~
Firm Name
Roanoke City Council
c/o City Clerk's Office
Room 456, Municipal Building
215 Church Avenue,
Roanoke, Virginia 24011
The undersigned hereby proposes and agrees, if this Bid is
accepted, to enter into the required lease agreement and to fur-
nish all equipment, materials, labor and services necessary to
construct and thereafter operate an indoor swimming facility on
leased premises in accordance with the Contract Documents.
The undersigned hereby acknowledges the receipt of the following
addenda to the Contract Documents:
Dated
Dated--
Dated
Dated
Addendum Number
Addendum Number
Addendum Number
Addendum Number
The undersigned agrees, if this Bid is accepted, failure or refu-
sal to execute the Contract with and furnish to the City of
Roanoke the requied bonds, within ten (10) consecutive calendar
days from the receipt of written notice from the Office of City
Engineer will result in a forfeiture of the Bid Security to the
City of Roanoke as liquidated damages.
State the complete firm name of Bidder, exactly as it is recorded
with the S~ate Corporation Commission. '
BUSINESS ADDRESS
CITY STATE ~.
TITLE
ZIP CODE~
TELEPHONE
NAME OF GENERAL CONTRACTOR
"Class A" Virginia Contractor License Number of Gener
Lctor
Fair market value of improvements which bidder will construct:
Total ~mount of proj~ect~%d construction expenditures:
Has financing for construction been approved?
Name and address of financial institution ~
List Bidder's experience in operating swim or other recreational
DIRECTIONS FOR MAILING BIDS: If proposals are sent by mail, they
shall be sent by registered mail.
Opaque envelopes containing proposals and certified check or bid-
ders bond must be sealed, marked and addressed as follows:
Roanoke City Council
c/o City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Place in lower left-hand corner of the envelope the following:
"Indoor Swimming Pool Facility"
B~D BOIFO
KNOW ALL I~N BY THI~SK PRI~SENTS, THAT WE, 'r~. UNDKRSIGN~D,
Roanoke Val[ey Swimminq, laG, , as Principal, and
Great American Insurance Company , as Surety, are
hereby held and firmly hound unto £itv of Roanoke
as Owner, tn the penal snm of One Thousand and 00/100 ................. '
($ 1.O00.OO ) for the payment of which, well and truly to be ~ade, we hereby
Jointly and severally bind ourselves, our heirs, executors, administrators, suc-
cessors and assigns. Signed, sealed and delivered this 6th day of
, 19 91 ·
The condition of the above obligation is such that whereas the Principal has
submitted to the City of Roanoke
a certain Bid, attached hereto and hereby made a part hereof, Co enter a
contract tn writing for the Indoor Swimming Pool Facility Adjacent to James Madison
Middle School and Fishburn Park Elementary School, Roanoke, Virginia, according to
plans and specifications.
NOW, I~tER~POR~, if said Bid shall be rejected, or if 8aid Bid shall be
accepted and the Principal shall execute and deliver to said City a Contract in
the Form of Contract contained in the proposed contract documents, properly
completed in accordance with said Bid, and shall furnish bond for his faithful
performance of said Contract and for the payment of all persons performing labor
or furnishing materials in connection herewith, and shall in all other respects
perform the agreement created by the acceptance of said Bid, then this obliga-
tion shall be void, otherwise the same shall remain in force and effect; it
being expressly understood and agreed that the liability of the Surety for any
and all claims hereunder shall, in no event, exceed the penal amount of this
obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obli-
gations of said Surety and its bond shall be in no way impaired or affected by
any extension of the time within which the Owner may accept 8uch Bid; and said
Surety does hereby valve notice of any such extension.
IN WlT~ESS ~HEREOF, the Principal and the Surety have hereunder set their
hands and seals, and such of them aa are corporations have caused their cor-
porate seals to be hereto affixed and these presents to be sisued by their
proper officers, the day and year first set f~h above.
\
Attest: Roanoke Va ~v SwimminQ. inc. (SEAL)
Witness to signature of
Attorney-in-Pact:
~ttness
Glennie L. Smith
Great Americ ~ Insurance ComDa~EAL)
Surety
Attorney-in-Pact
Marie C. Bailey
* Attorneys-in-fact affix seal and attach current power of attorney.
Project: Indoor Swimming Pool Facilityl of 1 BID BOND
for City of Roanoke, Virginia (11/1/90)
" r 'v r'gc- INSURANCE
The n~mber of ~rsons autho~zed by
t~s power of attorney is not more ~an No. 0 ~4722
POWER OF A~O~EY
~OW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY, a corporation organized and
e~sting under and by virtue of the la~ of the State of Ohio, does hereby nominate, constitute and appoint the pe~on or persons named
below its tree and lawful attorney-in.fact, for it and in its name, place and stead to execute in behalf of the said Company, as surety, any and
aU bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; provided that the liability o~the said
Comply on ~y such bond, undertak~g or contract of suretyship executed under this authority shall not exceed the limit stated below.
Name Address ~mit o~ Power
W. ~ RTT.~, III ~Y E. BU~, ~. ~ OF
~O~ N. HO~ ~.T.~ J. ~'l~ ~O~, ~
JO~ D. ~, ~. ~ C.
G. ~ ~ ~ M. K~S
This Power of Attorney revokes all previous powers issued in behalf of the attomey(s)-in-fact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by
its appropriate officers and its corporate seal hereunto affixed this 29th day of March ,19 89
Attest GREAT AMERICAN INSURANCE COMPANY
STATE OF OHIO, COUNT'Y OF HAMILTON - ss:
On this 29th day of March, 1989 . before me personally appeared ROBERT M. SCHUDER, to me
known, being duly sworn, deposes and says that he resided in Cincinnati, Ohio, that he is the Vice President of the Great American Insurance
Company, the Company described in and which executed the above instrument; that he knows the seal; that it was so affixed by authority of
his office under the By-Laws of said Company, and that he signed his name thereto by like authority.
This Power of Attorney is granted by authority of the'following resolutions adopted by the Board of Directors of Great
American Insurance Company by unanimous written consent dated August 20, 1979.
RE$OLVED: That the President, the several Vice Presidents and Assistant Vice Presidents, or any one o£ them, be and hereby is
authorized, from time to time, to appoint one or more Attorneys-In-Fact to execute in behal£ of the Company, as surety, any and all
bonds, undertala3gs and contracts of suretyship, or other written obligations in the nature thereof; to prescribe their respective duties
and the respective limits of their authority; and to revoke any such appointment at any time.
RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers may be affixed by facsimile
to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract or suretyship, or other
written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original
signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect
as though manually affixed.
CERTIFICATION
I, RONALD C. HAYES, Assistant Secretary of the Great American Insurance Company,' do hereby certify that the foregoing
Power of Attorney and the Resolutions of the Board of Directors of August 20, 1979 have not been revoked and are now in full force and
effect.
Signed and sealed this 6J-h day of May ,19 9'[
-..
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOI<
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
May 29, 1991
File #15-87
Council Memb~r~:
David A. Bowers
Elizabeth T. Bowles
Beverly T. Fitzpatrick, Jr.
James G. Harvey, II
W'dliam White, Sr.
Ms. Sabrina T. Law
2460 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear M3. Law:
At the regular meeting of the Council of the City of Roanoke held
on Tuesday, May 28, 1991, you were elected as a member of the
Special Events Committee for a term ending June 30, 1991.
For your information and pursuant to Section 2.1-341.1, Code of
Virginia (1950), as amended, I am enclosing copy of the Freedom
of Information Act.
Sincerely,
Mary F. Parker, (~JC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
E. Laban Johnson, Special
Events Coordinator