HomeMy WebLinkAboutCouncil Actions 06-03-91 Harvey
(30548)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 3, 1991
2:00 p.m.
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. Mayor Taylor, Vice-Mayor
Musser, and Council Member Fitzpatrick were absent.
The invocation will be delivered by The Reverend Richard L.
McNutt, Pastor, Melrose Avenue United Methodist Church.
Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Chairman Pro Tem William White, Sr.
BID OPENINGS
A. Bids for construction of the Crisis Intervention Center
for the City of Roanoke.
Six bids were referred to a committee composed of
Messrs. White, Chairman, Clark and Ritchie, for tabula-
tion, report and recommendation to Council.
CONSENT AGENDA (Approved 4-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A list of items pending from July 10 1978 through May 28,
1991. ' '
RECC~iENDED ACTION: Receive and file.
REGULAR AGENDA
Upon Public Matters:
None.
3. Hearing of Citizens
4. Petitions and Communications:
5. Reports of Officers:
(1)
a. City Manager:
Briefin_g_~:
The Director of Utilities and Operations presented a
briefing with regard to water problems encountered when the
Delray Pumping Station malfunctioned on Thursday, May 30,
1991.
Items Recommended for Action:
A report recommending transfer of certain Greater
Roanoke Transit Company Capital Project Subsidy funding
obligations from the General Fund operating budget to
the Capital Projects Fund.
Adopted Ordinance No. 30548 on first reading. (4-0)
A report recommending authorization to execute
Amendment No. 7 to the contract with Mattern & Craig,
Inc., for archaeological/architectural services in
connection with the widening and realignment of Second
Street/Gainsboro Road and Wells Avenue; and
appropriation of funds therefor.
Adopted Ordinance No. 30549 on first reading.
Adopted Resolution No. 30550-60391 (4-0)·
(4-0)
A report recommending issuance of Change Order No. I to
the engineering design contract with Hayes, Seay,
Mattern & Mattern, Inc., in the amount of $42,810.00,
for the Falling Creek Filter Plant dam spillway; and
appropriation of funds therefor.
Adopted Ordinance No. 30551 on first reading. (4-0)
A report recommending issuance of Change Order No. I to
the contract with Acorn Construction, Ltd., in the
amount of $6,444.00, to provide for additional work in
connection with renovation of the Falling Creek Water
Treatment Plant.
Adopted Ordinance No. 30552 on first reading. (4-0)
Reports of Committees: None.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 30542, on second reading, amending and reor-
daining certain sections of the 1990-91 Water, Sewage, and
Capital Funds Appropriations·
Deferred until the next regular meeting of Council on
Monday, June 10, 1991.
(2)
Ordinance No. 30543, on second reading, approving an
agreement between the City and the Virginia Department of
Transportation for the improvement of a portion of Franklin
Road, S. W.; providing for the allocation of the City's
share of the project cost; and authorizing execution of
said agreement on behalf of the City.
Deferred until the next regular meeting of Council on
Monday, June 10, 1991.
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Chairman Pro Tem and
Members of City Council.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
10. Other Hearings of Citizens:
(3)
Pending Items
Referral Date
7/10/78
1/8/90
7/9/90
7/23/90
8/27/90
10/8/90
11/12/90
from July 10, 1978,
Referred To
City Manager
City Attorney
City Manager
Director of Finance
City Manager
City Manager
City Manager
City Attorney
City Manager
through May 28, 1991.
I tern
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of a hotel on
Mill Mountain.)
Request to conduct a review
of the City's Zoning Ordi-
nance to determine if
stronger regulations and
management procedures are in
order for certain zoning mat-
ters.
Matter with regard to the Pay
Plan for Roanoke City
employees.
Request to submit a report
and recor~nendation to Council
in conjunction with the
realignment of Second Street/
Gainsboro Road and Wells
Avenue to provide for under-
ground power and telephone
lines along Jefferson Street
in the vicinity of the
historic sanctuary of First
Baptist Church to be known as
"Old First."
Request to investigate the
feasibility of instituting a
"Adopt-A-Program,"an arrange-
ment whereby businesses could
fund a specific City program
for a certain period of time.
Request for rei9ort with
regard to adoption of a
measure regulating cats
running at large in the City.
Issue of instituting a ward/
modified ward system for
election of Roanoke City
Council Members.
-1-
Pending Items from July 10, 1978, through May 28, 1991.
Referral Date Referred To
Item
2/4/91
2/11/91
2/25/91
City Manager
Architectural
Review Board
City Manager
Matter with regard to place-
ment of banners and flags in
the downtown area of the
City, as well as tourism
signs for downtown Roanoke.
Request to review Section
36.1-345(b) of the City Code
and after conducting a public
hearing on the matter, to
submit a report and recommen-
dation to Council with regard
to clarification of the
language contained therein.
Request for a briefing with
regard to the City's program
relating to Small and
Minority Business Develop-
men t ·
3/4/91
3/4/91
City Manager
School Administration
City Manager
Request to submit a joint
report to Council and the
School Board relative to the
three schools proposed to be
renovated after Forest Park
Elementary School renovations
have been completed to deter-
mine if there remains a need
to renovate said facilities
as elementary schools.
(Note: See City Manager's
communication under date of
March 22, 1991, suggesting
that the study process on the
matter begin in July, 1991.)
Request to provide detailed
information as to events
occurring in the northwest
area of the City, specifi-
cally Lansdowne Park, Hurt
Park and Lincoln Terrace,
along with an indication as
to the feasibility of
establishing a police pre-
cinct in what is considered
to be the highest crime area
of the City, and whether or
not such action would have an
impact on existing problems.
-2-
Pending Items from July 10, 1978,
Referral Date Referred To
3/25/91 Director of Real
Estate Valuation
4/8/91
City Manager
5/13/91
William White, Sr.
William F. Clark
Kit B. Kiser
5/13/91
City Manager
1992-93 Budget Study
5/13/91
City Manager
5/13/91 City Attorney
5/20/91
City Manager
through May 28, 1991.
Item
Request to submit a report to
Council with regard to an
assessment of property
located in the Shaffers
Crossing area of the City.
Matter with regard to rental
fees proposed to be charged
by the Department of Parks
and Recreation for use of
City recreation facilities.
Bids for bituminous concrete
overlays and pavement pro-
filing of various streets
within the City of Roanoke.
Request to confer with the
Cityts Pay Plan consultant
with regard to salaries for
certain positions which
appear to be out of line with
comparable positions in the
Pay Plan.
Request to investigate the
possibility of retaining a
consultant to review areas of
joint cooperation where the
City and the school system
could combine activities in
an effort to save money.
Request to obtain information
with regard to a Sales Tax
Rebate Program.
A communication from the
Honorable W. Alvin Hudson,
Sheriff, with regard to
overcrowding of the City
Jail.
-3-
Pending Items
Referral Date
5/28/91
5/28/91
5/28/91
from July 10t 1978, through May 28, 1991.
Referred To Item
William White, Sr.
William F. Clark
George C. Snead, Jr.
Bids for 1991 roof projects
at the Parks and Recreation
Gymnasium, National Guard
Armory, Williamson Road
Library, Raleigh Court
Library, and Mill Mountain
Caretaker's House.
City Manager
A corr~unication from Council
Member David Ao Bowers
requesting consideration of a
proposal to allow a real
estate property tax rebate
for developers or homeowners
who build single family resi-
dences on inner city vacant
lots.
City Manager
Request to report to Council
with regard to the expen-
diture side of the budget as
a part of the June Financial
Statement.
MARY F. PARKER
City CJerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Cl~urch Avenue, S W, Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
June 5, 1991
SANDRA H. EAKIN
Deputy City Clerk
File #20-514
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30550-60391 authorizing an
Amendment to the City's engineering services contract with
Mattern & Craig, Inc., Consulting Engineers, to provide for Phase
II Archaeological Investigation and Report for widening and
realignment of Second Street/Gainsboro Road and Wells Avenue, in
an amount not to exceed $53,711.08, with a total contract amount
not to exceed $1,693,316.52. Resolution No. 30550-60391 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 3, 1991.
Sincerely, ~.j~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mattern & Craig Consulting Engineers, Inc., 701
S. W., Roanoke, Virginia 24016
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
First Street,
IN THE COUNCIL OF THE CITY OF ROANOKE,
The third day of June, 1991.
No. 30550-60391.
VIRGINIA
A RESOLUTION authorizing an Amendment to the City's
engineering services contract with ~attern & Craig, Inc.,
Consulting Engineers to provide for a Phase II Archaeological
Investigation and Report for widening and realignment of Second
Street/Gainesboro Road and Wells Avenue.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager and
'City Clerk are authorized to execute and attest, respectfully,
Amendment Number 7 to the City's engineering services contract
with Mattern & Craig, Inc., Consulting Engineers, dated
January 26, 1988, to prepare a Phase II Archaeological
Investigation and Report for widening and realignment of Second
Street/Gainesboro Road and Wells Avenue, as more particularly
described in the City's Manager's Report to Council dated
June 3, 1991.
2. Such amendment shall provide for services in an
amount not to exceed $53,711.08 with the total contract amount
not to exceed $1,693,316.52.
ATTEST:
City Clerk.
'91 30 P2:19
Rcanoke, V.i-·_nia
June 3, 19~
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request for authorization to execute Amendment 7 of the contract with
Mattern & Craig, Inc., for Archaeological/Architectural services
for "Widening and Realignment of Second Street/Gainsboro Road
and Wells Avenue" Projects
I. Background:
On ADril 13. 1987 City Council requested the Virginia
Department of Transportation (VDOT) to program projects for
roadway widening and realignment to include:
1. Wells Avenue, N.W. from Williamson Road to First St.,
N.W.
First Street/Gainsboro Road from Madison Avenue, N.W.
to Salem Avenue, S.W. and Intersection of Orange
Avenue and Gainsboro Road.
Be
Redevelopment of the Henry Street Area and improved access
to downtown Roanoke required that a more expeditious method
be found to proceed with improvements on First Street/
Gainsboro Road and Wells Avenue.
On July 27, 1987 City Council authorized agreements with the
VDOT by which the City assumes responsibility for adminis-
tering all aspects of the First Street/Gainsboro Road and
Wells Avenue projects. Preliminary engineering phase would
be generally handled on the normal 95~-VDOT and 5S-City cost-
sharing basis.
On December 21f 1987 City Council awarded an engineering ser-
vices reimbursement with a cost ceiling contract to Mattern &
Craig, Inc., Consulting Engineers, in an amount not to exceed
$1,002,342.24 and appropriated $50,117.00 for payment of
invoices from the VDOT for the City's five percent share of
this contract.
Scope of Work to be performed by Mattern & Craig, Inc.,
Consulting Engineers, consists of the preparation of complete
surveys, right-of-way and construction plans and plats, uti-
lities, signs, signals, pavement markings, lighting and
landscaping plans, structures, traffic data, environmental
assessment, geological borings and testing, construction
administration, and inspection of construction.
Page 2
Fe
Downtown North Development Plan results were released
at May 11, 1989 press conference, and included a recom-
mendation to construct a four-lane Second Street bridge
instead of a four-lane First Street bridge. The Second
Street corridor provides a clearer and more well-defined west
circumferential route than First Street (see Attachment A -
map).
The study also suggests realigning Wells Avenue such that it
connects with Gilmer Avenue to provide better overall acces-
sibility (Alt. 2 on attached map). Existing Gilmer Avenue
continues to the west to major north-south crossings such as
5th Street and lOth Street while Wells Avenue currently ends
west of First Street.
On October If 1990 City Council approved the location and
major design features of the widening and realignment of
Second Street/Gainsboro Road from Salem Avenue to Orange
Avenue.
Amendments to this agreement are summarized on Attachment B.
Total costs invoiced by Mattern & Craig, Inc., for this pro-
ject through March 30, ~991, include $1,292,815.28 for Second
Street/Gainsboro Road and $66,387.31 for Wells Avenue. Tasks
accomplished include aerial photography, base mapping, sur-
veying, traffic data, collection and analysis, roadway design
and intersection plan design for Gainsboro Road at Orange
Avenue. The City's five percent share of these costs is
$67,960.1~.
II. Current Situation:
Ae
Phase I Cultural Resource Survey Report has been completed by
Mattern & Craig, Inc., in accordance with federal guidelines.
This task was the subject of Amendment Number 5 for this pro-
ject, which was approved by City Council on July 23, 1990.
When this project was initiated, federal guidelines did not
have to be met with respect to environmental reviews.
Subsequent to that time, the State has started following
federal guidelines on all of its projects, including this
project.
Page 3
Phase II Archaeological Investigation and Report in accor-
dance with federal guidelines is also required for this pro-
ject. A Phase II archaeological survey must be undertaken to
obtain and analyze sufficient background and field data to
make definitive statements concerning the cultural and
historical significance of all potential archaeological loca-
tions previously identified in the Phase I investigation and
report. Their eligibility for inclusion in the National
Register of Historic Places will be determined.
Amendment Number 7 is needed to address the federal guide-
lines for potential archaeological locations. Engineering
services will require an Archaeological Investigation and
Report.
III.
Issues:
A. Reasonableness of fee
B. Funding
C. Schedule
IV. Alternatives are:
Authorize Amendment Number 7 of the engineering contract with
Mattern & Craig, Inc., Consulting Engineers to prepare
a Phase II Archaeological Investigation and Report for
"Widening and Realignment of Second Street/Gainsboro Road and
Wells Avenue" to provide an increase of $55,711.08 for a
total not to exceed $1.693,S16.52.
Reasonableness of fee has been established through "cost
ceiling". Mattern & Craig, Inc., Consulting Engineers,
has reset a total cost ceiling in their amendment propo-
sal of $1,693,316.52. The additional $55,711.08 (see
attachment C - fee proposal) includes the necessary
archaeological investigation and report.
Funding for the City's share has been previously appro-
priated from the Streets and Bridges category of the
1988 Bond Series in account number 008-052-9547-9001.
City share is $2,685.55 (which is 5~ of the $53.711.08).
The billing procedures between Mattern & Craig, Inc.,
Consulting Engineers, VDOT, and the City require that
$56,396.65 be appropriated to this account and that
the receivable account be increased by $53.711.08.
Page
Schedule for Mattern & Craig, Inc., Consulting
Engineers, to proceed with work on this item would take
effect immediately. Final Phase II report is estimated
to require 33 months to complete.
Do not authorize the amendment for the archaeological/archi-
tectural services with Mattern & Craig, Inc., Consulting
Engineers.
1. Reasonableness of fee is not an issue. Existing
contract fee remains in effect.
2. Funding for existing contract has previously been
appropriated.
Schedule for beginning project construction in early
1992 would be jeopardized, inasmuch as VDOT has stated
that the Phase II study must be completed prior to con-
struction start date.
Recommendation is that City Council: (1) authorize Amendment
Number 7 of the engineering services contract with Mattern &
Craig, Inc., Consulting Engineers to prepare a Phase II
Archaeological Investigation and Report for "Widening and
Realignment of Second Street/Gainsboro Road and Wells Avenue" to
provide an increase of $53.711.08 for a total amount not to exceed
~, and (2) appropriate $56,396.69 to account number
008-052-9547-9007, $2,685.55 of which is to be transferred from
the Streets and Bridges category of 1988 bonds and $55,711.08 to
be reimbursed by the Virginia Department of Transportation.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/fm
Attachments:
A - Map
B - Amendment Summary
C - Fee Proposal
Director of Finance
City Attorney
Director of Public Works
City Engineer
ORANGE AVENUE RTE. 460
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THE PROPOSED
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Fllure I
0
ATTACHMENT C
FEE PROPOSAL
MATTERN & CRAIG
Widening and Realignment of Second Street/Gainsboro Road and Wells
Avenue
Project U000-128-116, PE-101, RW-201, C-501, B-610
Project U000-128-117, PE-101, RW-201, C-501
D.
E.
F.
G.
H.
I.
COST PLUS FIXED FEE CONTRACT
(Computation of Fee)
DIRECT LABOR, ESTIMATED = $ 4,024.12
PAYROLL BURDEN & GENERAL
ADMINISTRATIVE OVERHEAD = $ 5,875.21
FEE BASE (A + B) = $ 9,899.33
NET FEE (0.1250) (C) = $ 1,237.42
NONSALARY DIRECT COSTS, ESTIMATED = $ 1,043.92
SUBCONSULTANT FEES = $ 40,983.25
TOTAL ESTIMATED COSTS (C + D + E + F) = $ 53,163.92
CONTINGENCY (C + E) 10,943.25 x 0.05 = $ 547.16
LIMITING FEE (MAXIMUM TOTAL COMPENSATION)
+ H)
4,024.12 X 1.46
= $ 53,711.08