The URL can be used to link to this page

Home My WebLink AboutCouncil Actions 07-22-91 SPECIAL MEETING ROANOKE CITY COUNCIL Monday, July 22, 1991 11:45 a.m. AGENDA 2. 3. 4. Call to Order. Roll Call. Invocation. The Pledge of Allegiance to the Flag of the United States of America. Statement of Purpose. Mayor Taylor. The purpose of the Special Meeting will be to convene in Executive Session to discuss the acquisition and disposition of real property, specifically property to be acquired and disposed of in connection with the development of the Hotel Roanoke Project, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. Certification of Executive Session. Adjournment. THE CHAIR WILL ENTERTAIN A MOTION FOR AN EXECUTIVE SESSION TO DISCUSS THE ACQUISITION AND DISPOSITION OF REAL PROPERTY, SPECIFICALLY PROPERTY TO BE ACQUIRED AND DISPOSED OF IN CONNECTION WITH THE DEVELOPMENT OF THE HOTEL ROANOKE PROJECT, PURSUANT TO SECTION 2.1-344 (A)(3), CODE OF VIRGINIA (1950), AS AMENDED. July 22, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss acquisition and disposition of real property, specifically property to be acquired and disposed of in connec- tion with the development of the Hotel Roanoke Project, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as amended. Very truly yours, W. Robert Herbert City Manager WRH:shm cc: Mary F. Parker, City Clerk Office of ne Mayor July 2-'~, 1991 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke, I am calling a special meeting of the ~oanoke City Council on Monday, July 22, 1991, at 11:45 a.m., in the City Council Chamber, fourth floor of the Municipal ~uilding. The purpose of the special meeting will be to convene in Executive Session to discuss the following matter: ~ request of the City Manager to discuss the acquisition and disposition of real property, specifically property to be acquired and disposed of in connection with the development of the Hotel Roanoke Project, pursuant to Section 2.1-344(A)(3), Code of Virginia (1950), os amended. It is not anticipated that any public action will be taken at such meeting. Sincerely, Noel C. Taylor, City of Roanoke NCT/K~K:jas pc: Mr. W. Robert Herbert, City Manager ~r. Earl B. Reynolds, Jr., Assistant City ~anager Mr. Wilburn C. Diblinq, Jr., City Attorney Mr. Joel ~. Schlanger, Director of Finance Ms. Mary F. Parker, City Clerk Room 452 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 2401 t (703) 981-2444 REGULAR WEEKLY SESSION ...... ROANOKE July 22, 1991 2:00 p.m. AGENDA FOR THE COUNCIL Harvey (30629) CITY COUNCIL 1. Call to Order -- Roll Call. Mr. Bowers was absent. The invocation will be delivered by The Reverend George Stevenson, Pastor, East Gate Church of the Nazarene. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Recognition of City Employees by the City Manager. BID OPENINGS A. Bids for Towne Square/Airport Road improvements. Four bids were referred to a committee composed of Messrs. White, Chairman, Clark and Snead, for tabula- tion, report and recommendation to Council. B. Bids for construction of alterations and additions to the Grandin Court Recreation Center. Six bids were referred to a committee composed of Messrs. White, Chairman, Clark and Snead, for tabula- tion, report and recommendation to Council. C-1 CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia 1950), as amended. (1) C-2 C-3 C-4 C-5 RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. A report of the City Manager requesting an Executive Session to discuss specific legal matters requiring the provi- sion of legal advice by counsel, being the terms and conditions of proposed agreements for development of a regional landfill facility, pursuant to Section 2.1-344 {A) (7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel, being the terms and con- ditions of proposed agreements for develop- ment of a regional landfill facility, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. A communication from Council Member David A. Bowers with regard to installation of pedestrian safety devices on Salem Turnpike between the Lansdowne Housing neighborhood and the Melrose Branch Library. RECOMMENDED ACTION: Refer to the City Manager for study, report and recommendation to Council by September 12, 1991. A report of the Director of Finance with regard to the results of the Voluntary Retirement Incentive Program which was recently offered to eligible City employees. RECOMMENDED ACTION: Receive and file. A communication from The Honorable Roy B. Willett, Judge, Circuit Court, transmitting the 1991 Report of the Board of Equalization. RECOMMENDED ACTION: Receive and file and refer to the City Manager. REGULAR AGENDA Hearing of Citizens Upon Public Matters: a. Request of Mr. Milton R. Hancock, Sr., to address Council (2) ® with regard to properties and businesses he owns in the City of Roanoke. Received and filed. Petitions and Communications: A communication from the Roanoke City School Board recom- mending appropriation of funds to certain school accounts. Adopted Ordinance No. 30629-72291. (6-0) Reports of Officers: a. City Manager: Briefings: A report with regard to two new City initiated programs that are intended to enhance police community relations and opportunities for youth recreation, and other programs which are sponsored in part by the City. Received and filed. Items Recommended for Action: A report recommending acceptance of a Local Government Challenge Grant, in the amount of $2,400.00, from the Virginia Commission for the Arts; and appropriation of funds therefor. Adopted Ordinance No. 30630-72291 and Resolution No. 30631-72291. (6-0) A report recommending transfer of $22,223.00 to the Roanoke City Health Department for the purpose of con- tinuing the part-time position of school health nurse supervisor. Adopted Ordinance No. 30632-72291. (6-0) A report recommending execution of an agreement between the Fifth District Employment and Training Consortium, the Private Industry Council, and the Governor's Employment and Training Department, in connection with allocation of funds under the Job Training Partnership Act. Adopted Resolution No. 30633-72291. (6-0) 5. A report recommending that the United Way of Roanoke Valley be permitted to display flags from street (3) lighting poles in the Central Business District of the City from September 3 to September 30, 1991. Adopted Ordinance No. 30634 on first reading. (6-0) A report recommending acceptance of the Department of Youth and Family Services Grant in order to provide for continuation of coordinated planning and program imple- mentation of the Offire on Youth; and appropriation of funds therefor. Adopted Ordinance No. 30635-72291 and Resolution No. 30636-72291. (6-0) 7. A report concurring in a report of a Bid Committee regard to purchase of recycling bins. Adopted Resolution No. 30637-72291. {6-0) Director of Finance: with 1. A report recommending reappropriation of outstanding encumbrances as of June 30, 1991. Adopted Ordinance No. 30638-72291; Ordinance No. 30639-72291; Ordinance No. 30640-72291; Ordinance No. 30641-72291; and Ordinance No. 30642-72291. (6-0) A joint report of the Director of Finance, City Attorney, City Treasurer and Commissioner of the Revenue, recommending certain amendments to the City Code with regard to proration of personal property taxes. Adopted Ordinance No. 30643 on first reading· Reports of Committees: None· Unfinished Business: None. (6-o) Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 30617, on second reading, amending §36.1-25, Definitions, and §36.1-271, Special exception uses, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (3), such amendment and addition relating to animal shelters and special exception uses in the HM, Heavy Manufacturing District, respectively. Adopted Ordinance No. 30617-72291. (6-0) Ordinance No. 30618, vacating, on second reading permanently discontinuing and closing a portion of Marshall (4) 10. Avenue, S. W., extending westerly approximately 760 feet from its intersection with Franklin Road to its intersec- tion with an extension of the westerly line of Fourth Street, S. W. Adopted Ordinance No. 30618-72291. (5-0, Council Member Harvey abstained from voting.) Ordinance No. 30622, on second reading, releasing a portion of Strauss Park from its dedication to public park and recreational use. Adopted Ordinance No. 30622-72291. (6-0) Ordinance No. 30626, on second reading, authorizing the lease of certain city-owned property to Paul Umbarger upon certain terms and conditions. Adopted Ordinance No. 30626-72291. (6-0) Ordinance No. 30627, on second reading, authorizing the lease of certain city-owned property to the State Department of Health upon certain terms and conditions. Adopted Ordinance No. 30627-72291. (6-0) ft Ordinance No. 30628, on second reading, authorizing the lease of certain city-owned property to Blue Cross and Blue Shield of Virginia upon certain terms and conditions. Adopted Ordinance No. 30628-72291. (6-0) 9. Motions and Miscellaneous Business: ae Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: Mrs. Julian Midkiff, 4614 Surrey Avenue, N. W., presented a petition expressing concern over a decision of the Board of Zoning Appeals to permit the Embassy Motor Lodge to be used as a half-way house for federal, state and local prisoners. Certification of Executive Session· (6-0) Reappointed the following persons: Ms. Elsie A. Anderson Youth Services Citizen Board Ms. S. Elaina Loritts Youth Services Citizen Board Ms. Katherine M. McCain Youth Services Citizen Board (s) Mr. James C. Butler Special Ms. Carol B. Oalhouse Special Mr. Lex P. Gibson Special Ms. Mary E. Kepley Special Mr. Howard E. Musser (Council Representative) Mr. Alfred Beckley (Citizen At Large) Ms. M. Michelle Bono (City Manager's Designee) Mr. David Baker (School Events Committee Events Committee Events Committee Events Committee Regional Regional Regional Cable Television Regional Cable Television Board Representative) Roanoke Mr. W. Robert Herbert Cable Television Committee Cable Television Committee Committee Committee Regional Airport Commission (6) Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 July 22, 1991 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr. The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 {A) (1), Code of Virginia {1950), as amended. Sincerely, Noel C. Taylor Mayor NCT:se RECEIVED CITY CLERKS OFFICE '91 ~1L17 Roanoke, Virginia July 22, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel, being the terms and conditions of proposed agreements for development of a regional landfill facility, pursuant to Section 2.1-344(A)(7) of the Code of Virginia (1950), as amended. WRH:afm cc: City Attorney Director of Finance Director of Utilities & Operations Respectfully submitted, W. Robert Herbert City Manager Office of the City Clerk July 24, 1991 File #20-178-323 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Council Member David A. Bowers with regard to installation of pedestrian safety devices on Salem Turnpike between the Lansdowne Housing neighborhood and the Melrose Branch Library, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. On motion, duly seconded and adopted, the communication was referred to you for study, report and recommendation to Council by September 12, 1991. Sincerely ~ ~&t~.~.~_ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: The Honorable David A. Bowers, Council Member Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Noel C. 1~ylor Mayor Howard E. Musser Vice-Mayor CITc¥ ,?t OKE CITY COUNCIL 215 ~u .rc.~, ~,:~qbrn 456 ' Roaflb'~, VlYgiffia~24'Oll ~lephone: (703) 981-2541 July 10, 1991 Honorable Mayor and Members of Roanoke City CoUncil Roanoke, Virginia Council Members: David A. Bowers Elizabeth T Bowles Beverly T Fitzpatrick, Jr James G. Harvey, II William White, Sr. Dear Mrs. Bowles & Gentlemen: As your liaison to the Roanoke Redevelopment and Housing Authority, I have been asked by the Board of Commissioners to request the City's installation of a blink- ing walk/don't walk light or other safety device to be in- stalled on Salem Turnpike between the Landsdowne Housing neighborhood and the Melrose branch of the Roanoke Public Library. The Authority has an open field beside the library, which is across the street from the residential neighborhood. Obviously, children are inclined to cross that very busy street to visit the library or to play in the area which is soon to become a RRHA park. The Board of Commissioners has requested that this matter be referred by Council to the administration for an immediate response. Certainly, if we can find millions of dollars to improve the streetscape in other parts of the City, we should surely be able to find some funding for the installation of a safety device to protect children in the Landsdowne neighborhood. Although, I will not be in attendance at the reg- ular meeting of the City Council on Monday, July 22, 1991, I would respectfully request that this matter be placed on the consent agenda and thereafter referred to the City Manager for his report, recommendation and response back to Council by September 12, 1991. Thank you. DAB/jfk cc: Robert Glenn, Si~]~cerely~_ Councilman Chairman for Board of Commissioners, RRHA RECEIVED July 22, 1991 JlJ. 16 P4:39 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger, Director of Finance Voluntary Retirement Incentive Program - Results On April 15, 1991 city Council passed an ordinance authorizing a Voluntary Retirement Incentive Program. Implementation of the program established by this ordinance would facilitate the City's down-sizing effort, encourage possible reorganization and reduce future operating costs. Implementation of the program began when the "window of opportunity" was opened on April 22, 1991 and closed at the end of business on June 21, 1991. Since the program has now concluded, it was felt Council would be desirous of certain information. 7--5 of the 124 eligible employees took advantage of the program · Of the 75, 14 were females and 61 were male · Ages: 49 - 50 4 51 - 55 17 56 - 60 23 61 - 65 27 66 - 71 --4 75 Honorable Mayor and Members of City Council July 22, 1991 Page 2 Twenty-five departments had at least one person retire with 21 individuals retiring from the Fire Department. By major functions the breakout is as follows: 7 2 2O 35 3 3 3 1 1 Utilities and Operations Human Resources Public Works Administration and Public Safety From Council-appointed offices From Elected official offices Airport Commission Landfill Civic Center Of all 75 employees, there was a total of 2,277 years of dedicated service to the City of Roanoke with one employee having 48 years, 5 months of service. Years of Service: 10 - 15 4 16 - 20 6 21 25 6 26 30 22 31 - 35 21 36 - 40 12 41 - 48 4 45 employees retired under the "New System" (ESRS) and 30 retired from the "Old System" (ERS) 13 of the 75 employees were in what are considered management positions. A further report on cost-savings will come to you at a later date when the final disposition of all the 75 positions are dealt with. I want to give special recognition to my Pension Plan staff for developing and organizing the Voluntary Retirement Incentive Honorable Mayor and Members of City Council July 22, 1991 Page 3 Program that was presented to City Council for consideration. Doris Peters, Retirement Administrator, and Joyce Van Houten, Retirement Accountant, spent an exorbitant amount of time and effort to ensure that each and every possible retiree had all the information necessary to make their very important decision. This report was strictly an update on the program and provided for your information. JMS:$ Office of the City Clerk July 24, 1991 File #162 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from The Honorable Roy B. Willett, Judge, Circuit Court, transmitting the 1991 Report of the Board of Equalization, which report was before the Council. of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. On motion, duly seconded and adopted, the report was received and filed and referred to you for appropriate response. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: The Honorable Roy B. Willett, Judge, Circuit Court Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 TWENTY-THIRD JUDICIAL CIRCUIT OF VIR. GINIA RECEIVED J U L 3 - 199! MAYOR'S OFFICE COMI~ONWEALTH OF VIRGiNiA July 1, 1991 The Honorable Noel C. Taylor Members of City Council Room 452, Municipal Building Roanoke, VA 24011 Re: 1991 Report of the Board of Equalization Dear Mr. Mayor and Members of Council: I am enclosing the original Report of the Board of Equalization for the taxable year July 1, 1991 to June 30, 1992. The Board received 153 appeals; there were 29 commercial and industrial appeals considered, and 117 residential appeals considered. Seven appeals were withdrawn. The members of the Board advised me that they had been very active, and had considered some unusual and complex matters. The members of the Board unanimously requested and recommended that the Board's necessary access to computer service continue. The Equalization Board must have computer access to adequately deal with its duties. The Board reported that future Equalization Boards must continue to have separate office space from the Real Estate Evaluation Office. The Board of Equalization has respectfully requested that the City of Roanoke provide the Board with a room assignment by March 1 of each year, so that the Board can begin its work as soon as the oaths of the respective members are taken. The Board advised the undersigned that the location to which it was assigned this year worked quite well. This year the Board conducted its business in room number 162. Room number 162 is accessible and convenient to the public; it affords convenient access to Roanoke City personnel, and is well suited to the needs of the Board. The Board has requested that the Equalization Board appointed next year be assigned to the same room for its work. I met with the members of the Equalization Board on July 1 at 8:30 a.m. and generally discussed its activities. All of the members of the Board exhibited positive attitudes toward their work, and the working relationship between the Equalization Board and the Roanoke City Administration. If you are aware of any problems, or if you wish to offer any suggestions for the improvement of the appointment process for the Equalization Board, please advise us. I am providing copies of this letter to those persons indicated below. You will recall that by Order entered in this Court on December 21, 1990, pursuant to Virginia Code Section 58.1-3384, the Board of Equalization of the City of Roanoke was and is required to keep minutes of its meetings and to enter in the minutes all orders it makes. I have also provided you with a copy of that Order, and a copy of the form used for recording the required minutes. Please advise me if I can be of provide further information to you. RBW/bc further assistance or Enclosure cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Honorable Clifford R. Weckstein Honorable Diane McQ. Strickland Mr. W. G. (Bill) Light, Chairman Mr. Rutledge W. Robertson, II, Vice-Chairman Mr. Randolph E. Harrison, Jr., Secretary Mary F. Parker, CMC, City Clerk June 28, 1991 The Honorable Roy B. Willett Judge of the Circuit Court The City of Roanoke Roanoke, Virginia 24011 Dear Judge Willett: We wish to inform you that the Equalization Board has completed its work for the taxable year July, 1, 1991 to June 30, 1992. The Board received 153 Appeals. All properties were inspected with the following results: 153 Assessments were considered 29 Commercial and Industrial 21 Commercial and Industrial Affirmed Value 8 Commercial and Industrial Decreased Value 117 Residential 65 Residential Affirmed Value 51 Residential Decreased Value 1 Residential Increased Value 7 Appeals were withdrawn at site or before Letters dated June 28, 1991 will be mailed on June 28, 1991 informing each taxpayer of our decision. It is recommended that future Equalization Boards continue to have access to the computer service in their work. Also, it is recommended that future Equalization Boards continue to have seperate office space from the Real Estate Valuation Office. The Office of Real Estate Valuation was very cooperative and helpful in supplying property data; and we trust that this assistance will be available for future Equalization Boards. The Honorable Roy B. Willett Page 2 June 28, 1991 If you have any questions, please contact us. Very truly yours, Board of Equalization of Real Estate Assessments for the City of Roanoke W ./~ (Bil 1 )/~i~t, C~airman Rutledge W. Ro~tso~, Vice-Chairman Randolph E. ltarrison,'~ J~., Secretary WGL/pl VIRGINIA: IN THE CIRCUIT COURT FOR THE CITY OF ROANOKE RE: MINUTES OF THE BOARD OF EQUALIZATION OF THE CITY OF ROANOKE ORDER Pursuant to Section 58.1-3384, 1950 Code of Virginia, as amended, the Board of Equalization of the City of Roanoke is required to keep minutes of its meetings and to enter in the minutes all orders made. It appearing to the Court that access to such minutes would be beneficial to the property owner and to the City of Roanoke Office of Real Estate Valuation and that such access may be limited by virtue of Section 58.1-3, 1950 Code of Virginia, as amended, it is, therefore, ORDERED that the minutes of the Board of Equalization of the City of Roanoke shall be open to inspection and copying by the owner of the property which is the subject of the minutes or the owner's designee and to the Office of Real Estate Valuation of the City of Roanoke. ENTE~: This 2/ day OffS, CHIEF J~DG~ ~ ~-~ ~ JUDGE 19.~O . MINUTES OF THE CITY OF ROANOKE BOARD OF EQUALIZATION Official Tax Number: Property Address: Name of Owner: Address of Owner: Telephone Number of Owner: Date Complaint Received: Date(s) of Site Visit: Taxpayer's Position: Assessor's Position: Date of Board Action: Reasons for Board Action: Vote on Action Ordered (Record Names if Dissenting Vote): Date Order Transmitted to Owner,. Commissioner of Revenue, and Office of Real Estate Valuation: RECEIVED 'glT¥"~J~"e-t'~HIR. D JUDICIAL CIR. CUIT '91 Jill-8 P12:21OF VIR.GINIA July 1, 1991 The Honorable Noel C. Taylor Members of City Council Room 452, Municipal Building Roanoke, VA 24011 Re: 1991 Report of the Board of Equalization Dear Mr. Mayor and M~mbers of Council: I am enclosing the original Report of the Board of Equalization for the taxable year July 1, 1991 to June 30, 1992. The Board received 153 appeals; there were 29 commercial a~d industrial appeals considered, and 117 residential appeals considered. Seven appeals were withdrawn. The members of the Board advised me that they had been very active, and had considered some unusual and complex matters. The members of the Board 'G..nanimO't.L~ly requested and recommended that the Board's necessar~ access to computer service continue. The Equalization Board must have computer access to adequately deal with its duties. The Board reported ~h~t f=t~re Equalization Boards must continue to have separate office s~ace from the Real Estate Evaluation Office. The Board of Equalization has respectfully requested t.Nat the City of Roanoke provide the Board with a room assignment by March 1 of each year, so that the Board can begin its work as soon as the oaths of the respective members are taken. The Board advised the undersigned that the location to which it was assigned this year worked quite well. This year the Board conducted its business in room number 162. Room number 162 is accessible and convenient to the public; it affords convenient access to Roanoke City personnel, and is well suited to the needs of the Board. The Board has requested that the Equalization Board appointed next year be assigned to the same room for its work. I met with the members of the Equalization Board on July 1 at 8:30 a.m. and generally discussed its activities. All of the members of the Board exhibited positive attitudes toward their work, and the working relationship between the Equalization Board and the Roanoke City Administration. If you are aware of any problems, or if you wish to offer any suggestions for the improvement of the appointment process for the Equalization Board, please advise us. I am providing copies of this letter to those persons indicated below. You will recall that by Order entered in this Court on December 21, 1990, pursuant to Virginia Code Section 58.1-3384, the Board of Equalization of the City of Roanoke was and is required to keep minutes of its meetings and to enter in the minutes all orders it makes. I have also provided you with a copy of that Order, and a copy of the form used for recording the required minutes. Please advise me if I can be of provide further information to you. RBW/bc fL%rther assistance or tt, Judge Enclosure W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Honorable Clifford R. Weckstei~ Honorable Diane McQ. Stricklan~ Mr. W. G. (Bill) Light, Chairm~n Mr. Rutledge W. Robertson, II, Vice-Chairman Mr. Randolph E. Harrison, Jr., Secretary Mary F. Parker, CMC, City Clerk ~ June 28, 1991 The Honorable Roy B. Willett Judge of the Circuit Court The City of Roanoke Roanoke, Virginia 24011 Dear Judge Willett: We wish to inform you that the Equalization Board has completed its work for the taxable year July, 1, 1991 to June 30, 1992. The Board received i53 Appea~s. All properties were inspected with the following results: 153 Assessments were considered 29 Commercial and Industrial 21 Commercial and Industrial Affirmed Value 8 Commercial and Industrial Decreased Value 117 Residential 65 Residential Affirmed Value 51 Residential Decreased Value 1 Residential Increased Value 7 Appeals were withdrawn at site or before Letters dated June 28, 1991 will be mailed on June 28, 1991 informing each taxpayer of our decision. : It' is recommended that future Equalization Boards oont/nue to have access to the oum~uter service in their work. Also, it is recommended that future Equalization Boards continue to have separate office space from the Real Estate Valuation Office. The Office of Real Estate Valuation was very cooperative and helpful in supplying property data; and we trust that this assistance will be available for future Equalization Boards. The Honorable Roy B. Willett Page 2 June 28, 1991 WGL/pl If you have any questions, please contact us. Vez7 truly 7ours, Board of Equalization of Real Estate Assessments for the City of Roanoke W.-~'/(Bill)/~i~t, C~airman Ru~ledge W. Ro~r~son ~I, Vice-~ai~an Randolph E. ~rrison, ~., Secreta~ M. R. Hancock, Sr. 3109 Melrose Avenue, N. W. Roanoke, Virginia 24017 Roanoke Va. City Clerks Office Rm.456, Municipal Bldg. Roanoke, Va. 24011 Attn. Ms. Mary F. Parker, City Clerk July 10, 1991 Subject; Appearance before Roanoke City Council by the undersigned MILTON R. HANCOCK, SR. at the earliest possible time. I have matters of the utmost importance that our elected officials should be informed of! Dear Ms. City Clerk, I wish to appear before our City Council as stated above. I own several properties in our City and I also own several businesses and I believe our City Council will be very interested in what I have to say. Sincerely, /s/ Milton R. Hancock, Sr. Office of the City Clerk July 24, 1991 File #60-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30629-72291 amending and reordaining certain sections of the 1991-92 Grant and General Funds Appropriations, providing for appropriation of grant funds in connection with the Adult Basic Education Program, Marketing Education Regional Coordinator Program, GED Testing Program, and the Project YES Program. Ordinance No. 30629-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Office of Management and Budget Mr. Finn D. Pincus, Chairman, Roanoke City School Board, 1030 South Jefferson Street, Roanoke, Virginia 24016 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE C~TY OF ROANOKE~ VIRGINIA The 22nd Day of July, 1991. No. 30629-72291. AN ORDINANCE to amend and reordain certain sections of the 1991-92 Grant and General Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Grant and General Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Education $19,780,757 Adult Basic Education 91-92 (1-15) .................. 146,947 Marketing Education Regional Coordinator 91-92 (16-2~) ....... 47,199 Project Yes 91-92 (25-35) 266,248 Education Adult Basic Education 91-92 (36-38) ................. Marketing Education Regional Coordinator 91-92 (39). GED Testing 91-92 (40) . Project Yes 91-92 (41)~]]]]]~.~]~]]]]]~ $19,780,757 146,947 47,199 9,150 266,248 A ro iations Education Instruction (42) .... $64,300,458 · 48,417,485 Other Uses of Funds i~i]]]]]][]]]~]]]]]]]]][.]]]]]] 618,320 1) Teachers 2) Counselor 3) Teachers Aides 4) Social Security 5) State Retire- ment 6) Health Ins. 7) State Group Life Insurance 8) Instructors Fees - Jail 9) Clerical 10) Social Security 11) State Group Life Insurance 12) Health Ins. 13) State Group Life Insurance 14) Travel 15) Instructional Supplies 16) Coordinator 17) Social Security 18) State Retire- ment 19) Health Ins. 20) State Group Life Insurance 21) Local Travel 22) Conference Travel 23) GED Examiners 24) Social Security 25) Guidance Counselors 26) Instructional Aides 27) Inservice Training 28) Social Security 29) State Retire- ment 30) Health Ins. 31) State Group (035-060-6747-6450-0121) $ 66,031 (035-060-6747-6450-0123) 4,276 (035-060-6747-6450-0141) 4,170 (035-060-6747-6450-0201) 6,829 (035-060-6747-6450-0202) 6,006 (035-060-6747-6450-0128) 1,903 (035-060-6747-6450-0205) 380 (035-060-6747-6450-0313) 26,922 (035-060-6747-6550-0151) 16,830 (035-060-6747-6550-0201) 1,287 (035-060-6747-6550-0202) 2,821 (035-060-6747-6550-0128) 1,903 (035-060-6747-6550-0205) 180 (035-060-6747-6550-0551) 3,000 (035-060-6747-6550-0614) 4,409 (035-060-6748-6333-0124) 31,959 (035-060-6748-6333-0201) 3,639 (035-060-6748-6333-0202) 5,356 (035-060-6748-6333-0128) 1,903 (035-060-6748-6333-0205) 342 (035-060-6748-6333-0551) 3,500 (035-060-6748-6333-0554) 500 (035-060-6749-6550-0121) 8,500 (035-060-6749-6550-0201) 650 (035-060-6979-6315-0123) 132,690 (035-060-6979-6315-0141) 48,323 32) (035-060-6979-6315-0129) 3,500 (035-060-6979-6315-0201) 14,115 (035-060-6979-6315-0202) 28,210 (035-060-6979-6315-0128) 22,836 Life Insurance (035-060-6979-6315-0205) Tuition- Private 1,800 (035-060-6979-6315-0312) 2,138 (035-060-6979-6315-0551) 4,500 (035-060-6979-6315-0583) 4,500 School 33) Travel 34) Field Trips 35) Instructional Materials 36) Local Match 37) Federal Grant Receipts (035-060-6979-6315-0614) 3,636 (035-060-6747-1101) 22,600 (035-060-6747-1102) 121,599 38) Fees (035-060-6747-1103) $ 2,748 39) State Grant Receipts (035-060-6748-1100) 47,199 40) Fees (035-060-6749-1103) 9,150 41) State Grant Receipts (035-060-6979-1100) 266,248 42) Matching Funds (001-060-6001-6450-0588) (22,600) 43) Transfers to Grant Fund (001-060-6005-6999-0911) 22,600 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk DEI~ARTMENT OF FINANCE CITY OF ROANOKE, VA, July 22, 1991 JUL 17 AIl :46 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for the Appropriation of Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for four grants in the Grant Fund. These are funded with federal and state funds and fees. In addition to these funding sources, the Adult Basic Education grant will receive a local match of $22,600. Funding for the local match is available in the Education portion of the General Fund budget in the following account: Matching Funds (001-060-6001-6450-0588) I recommend that you concur with this request of the School Board. JMS/kp Attachment rRoanoke Jam~s M. Turner, Jr., Chairman Sallve T. Coleman, Vice Chairman Mc~llyn C. Curtis Charles W. Day Thomas L C~' finn D. Plncus Velma B. Self Ftan~ P. Tara, Superintendent Richard L Kelley, Clerk of the Board City School Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381 July 11, 1991 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official action at its meeting of July 10, Board respectfully requests school accounts: Grant No. 6747- $146,947.00 for the Adult Basic Education program to provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds with matching funds from the Roanoke City and Roanoke County jails and the Roanoke City Schools. Grant No. 6748- $47,199.00 for the Marketing Education Regional Coordinator program to provide funds for expenses of the regional coordinator. The program will be one hundred percent reimbursed by state funds. Grant No. 6749- $9,150.00 for the GED Testing program to provide instructors for the administration of the GED examinations. The source of funds will be student fees. Grant No. 6979- $266,248.00 for the Project YES program to identify, assess, evaluate, and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program will be one hundred percent ,, reimbursed by state funds. The approval of these requests will be appreciated. 1991, the School City Council to appropriate funds to the following Sincerely, C ileC rh~ rodf Lt ~ eK ~31ol ~Yr d and · Executive for Business Affairs rg cc: Mr. Finn D. Pincus Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert r. Wilburn C. Dibling r. Joel M. Schlanger (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Basic Education 91-92 6747 035-060-6747-6450-0121 035-060-6747-6450-0123 035-060-6747-6450-0141 035-060-6747-6450-0201 035-060-6747-6450-0202 035-060-6747-6450-0]28 035-060-6747-6450-0205 035-060-6747-6450-0313 035-060-6747-6550-0151 035-060-6747-6550-0201 035-060-6747-6550-0202 035-060-6747-6550-0128 035-060-6747-6550-0205 035-060-6747-6550-0551 035-060-6747-6550-0614 Appropriation Unit Z75 035-060-6747-1101 035-060-6747-1102 035-060-6747-1103 Teachers Counselor Teacher Aides Social Security State Retirement Health Insurance State Group Life Insurance Instructors Fees - Jails Clerical Social Security State Group Life Insurance Health Insurance State Group Life Insurance Travel Instructional Supplies Local Match Federal Grant Receipts Fees $ 66,031.00 4,276.00 4,170.00 6,829.00 6,006.00 1,903.00 380.00 26,922.00 16,830.00 1,287.00 2,821.00 1,903.00 180.00 3,000.00 4,409.00 146 947.00 22,600.00 121~599.00 2,748.00 $ 146,947.00 The Adult Basic Education program will provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $121,599. Matching funds will be provided by the City and County jails in the amount of $2,748 and from Roanoke City School account 001-060-6001-6450-0588 in the amount of $22,600. The prog{am will end June 30, 1992. July 10, 1991 RO~L~OKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Marketing Education Regional Coordinator 91-92 6748 035-060-6748-6333-0124 035-060-6748-6333-0201 035-060-6748-6333-0202 035-060-6748-6333~0128 035-060-6748-6333-0205 035-060-6748-6333-0551 035-060-6748-6333-0554 Appropriation Unit Z76 Coordinator Social Security State Retirement Health Insurance State Group Life Insurance Local Travel Conference Travel $ 31,959.00 3,639.00 5,356.00 1,903.00 342.00 3,500.00 500.00 $ 47,199.00 035-060-6748-1100 State Grant Receipts $ 47,199.00 The Marketing Education Regional Coordinator program will provide funds for expenses of the regional coordinator. The program is one hundred percent reimbursed by state funds. The program will end June 30, 1992. July 10, 1991 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST GED Testing 1991-92 6749 035-060-6749-6550-0121 035-060-6749-6550-0201 Appropriation Unit Z77 035-060-6749-1103 GED Examiners Social Security Fees $ 8,500.00 650.00 $ 9,150.00 $ 9,150.00 The GED Testing program will provide instructors for the administratiou of the GED examinations. The source of funds will be student fees. The program will operate July 1, 1991 through June 30, 1992. July 10, 1991 RO~OKE CITY SCHOOL BOARI) Roanoke, Virginia APPROPRIATION REQUEST Project YES 91-92 6979 035-060-6979-6315-0123 035-060-6979-6315-0141 035-060-6979-6315-0129 035-060-6979-6315-0201 035-060-6979-6315-0202 035-060-6979-6315-0128 035-060-6979-6315-0205 035-060-6979-6315-0312 035-060-6979-6315-0551 035-060-6979-6315-0583 O35-060-6979-6315-0614 Appropriation Unit Z37 Guidance Counselors Instructional Aides Inservice Training Social Security State Retirement Health Insurance State Group Life Insurance Tuition - Private Schools Travel Field Trips Instructional Materials $ 132,690.00 48,323.00 3,500.00 14,115.00 28,210.00 22,836.00 1,800.00 2,138.00 4,500.00 4,500.00 3,636.00 266,248.00 035-060-6979-1100 State Grant Receipts 266,248.00 The Project YES (Youth Experiencing Success) program will identiiy, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program is one hundred percent reimbursed by state funds. The program will end June 30, 1992. July 10, 1991 Roanoke, Virginia July 22, 1991 The Honorable Noel C. Taylor, Mayor and Members, Roanoke City Council Roanoke, Virginia Dear Mayor Taylor and Members of City Council: This is to request that time be reserved on your Monday, July 22, 1991, agenda for a presentation which is intended to brief Council on two new city initiated programs that are intended to enhance police community relations and opportunities for youth recreation. Additionally, I intend to highlight other programs which, although are not implemented by city staff, are sponsored in part by funds provided by the city on an annual basis. Respectfully submitted, W. R~o ert Herbert City Manager WRH:mp pc: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Earl B. Reynolds, Jr., Assistant City Manager James D. Ritchie, Director of Human Resources George C. Snead, Director, Administration and Public Safety M. David Hooper, Chief of Police Herbert D. McBride, Executive Director, RRHA Michelle Bono, Public Information Officer Marion Crenshaw, Youth Planner Marie Pontius, Grants Monitoring Administration Stephanie Cicero, Neighborhood Partnership Coordinator William Hackley, Neighborhood Planner Community Relations Task Force Office of the City Clerk July 24, 1991 File #236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30631-72291 authorizing acceptance of a grant from the Virginia Commission for the Arts, in the amount of $2,400.00, in order to make quality arts activities available to the citizens of Roanoke through services rendered by The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra and Mill Mountain Theatre. Resolution No. 30631-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, C~MC/AAE City Clerk MFP:ra Enc. pc .' Ms. Susan J. Cole, Executive Director, The Arts Council of Roanoke Valley, One Market Square, S. W., Roanoke, Virginia 24011 Ms. Margarite Fourcroy, Executive Director, Roanoke Symphony Society, 111 West Campbell Avenue, Roanoke, Virginia 24011 Mr. Jere L. Hodgin, Executive Director, Mill Mountain Theatre, One Market Square, S. W., Roanoke, Virginia 24011 Mr. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director of Human Resources Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd Day of July, 1991. No. 30631-72291. A RESOLUTION authorizing the acceptance of a grant from the Virginia Commission for the Arts. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager, or his designee, is authorized to accept a grant from the Virginia Commission for the Arts in the amount of $2,400.00 to be used for those purposes identified in the report of the City Manager to Council dated July 8, 1991; and authoriz- ing the City Manager or his designee to execute the requisite grant documents in order to accept said grant on behalf of the City. ATTEST: City Clerk. Office of the City Clerk July 24, 1991 File #60-236 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30630-72291 amending and reordaining certain sections of the 1991-92 Grant Fund Appropriations, providing for appropriation of funds in connection with acceptance of a Local Government Challenge Grant, in the amount of $2,400.00, from the Virginia Cormmission for the Arts. Ordinance No. 30630-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Ruilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 the ~ ~ COUNCIL OF T~ CIT~ OF l~OA~Ol~, ¥~INIA The 22nd Day of July, 1991. No. 30630-72291. AN ORDINANCE to amend and reordain certain sections of 1991-92 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Parks, Recreation and Cultural Challenge Grant (1) ................................ $ 71,382 2,400 Parks, Recreational and Cultural Challenge Grant (2) ................................ $ 71,382 2,400 1) Subsidies 2) State Grant Revenue (035-054-8726-3700) $ 2,400 (035-035-1234-7095) 2,400 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. REC£tYED CITY CLF. R!-':S OFF~CE JUL 17 N0:17 July 8, 1991 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: VIRGINIA CO~HSSION FOR THE ARTS LOCAL GOVERNMENT CHALLENGE GRANT I. BACKGROUND A. .~he City of Roanok, was notified of a Local Government Challenge Grant available through the Virginia Commission for the Arts. B. Local Government Challenge Grant Fund:. are available on a 50 50 matching basis, 50 percent state and 50 percent local. C. Application for the grant was made at the request of the The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre. II. CURRENT SITUATION III. Notification by the Commission for the Art~ has been received that a grant of }2~400.00 is available. .The grant will supplement funds already appropriated from the City to the organization through the Citizens Services Committee. The local funds will meet the 50 - 50 match. The Grant funds of ~2,400.00 will be distributed to The Arts Council of Roanoke Valley {$800), Roanoke Symphony Orchestra {$800), and Mill Mountain Theatre {$800). ISSUES A. Need for Funding. B. ~iming IV. C. Cost to the City. ALTERNATIVES ~..ce,~t__t_.h_e. 2 4~00.00 Local Government from the Virginia Commission for the Arts. 1. Challe~ Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre will use funding to make quality arts activities available to citizens of Roanoke. Timing. The grant must be accepted and properly executed papers returned to the Virginia Commission of the Arts by August 1, 1991. 3. Cost to the City. Matching funds have been appropriated in the ~ity's General Fund Budget through the Citizens Services Committee. No additional local funding is required. ~~o a~ a. tte t the 2 4200.00 rant from ~ Commission for the Arts. 1. N~eed for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre will lose $2,400.00 in funding which would be used to make quality arts activities available to the citizens of Roanoke. Timing. Not an issue. Cost to the City. N~o impact. Local funds have been appropriated Tn the City's General Fund Budget through the Citizens Services Committee. U. R£CO~4ENDATION A. ~h .Alternative A and acce t the 2.400.00 rant 1. A~uthorize funds to be appropriated to an account established by the Director of Finance in the Grant Fund. 2. Authorize the City Manager or his designee to execute the Local Government Challenge Grant on behalf of the City of Roanoke. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/gor CC: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Barry L. Key, Management and Budget James D. Ritchie, Director of Human Resources Office of the City Clerk July 24, 1991 File #60-22-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30632-72291 amending and reordaining certain sections of the 1991-92 General Fund Appropriations, providing for transfer of $22,223.00 from State and Local Hospitalization to the City Health Department, for the purpose of continuing the part-time position of school health nurse supervisor. Ordinance No. 30632-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Ms. Donna S. Norvelle, Human Resources Coordinator Dr. Donald Stern, Director, Roanoke City Health Department Mr. Barry L. Key, Manager, Office of Management and Budget Room 4S6 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 the emergency. WHEREAS, Government of the exist. VIRGINIA IN THE COUNCIL OF THE CITY OF ROANOKE, The 22nd Day of July, 1991. No. 30632-72291. AN ORDINANCE to amend and reordain certain sections of 1991-92 General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Health and Welfare $13,965,421 State and Local Hospitalization (1) ................. 89,219 City Health Department (2) .......................... 1,045,278 1) Fees for Prof. Services (001-054-5330-2010) $(22,223) 2) School Health Nurse (001-054-5110-2017) 22,223 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk CITY OLEf:!<S (!~ F!CE July 22, 1991 JUL 17 A10:18 Honorable Mayor Noel C. Taylor and Members of City Council Roanoke, Virginia Mayor and Members of Council: SUBJECT: CONTINUED FUNDING FOR SCHOOL HEALTH NURSING PROGRAH I. BACKGROUND Ao Preventive health care services are limited to many school-aged children in Roanoke City due to their families' inability to pay the costs of medical care. Approximately 40% of the Roanoke City School population is considered economically disadvantaged. Roanoke City Health Department's Six Year Plan noted that the Roanoke City Health Department and Roanoke City Public Schools should increase their collaborative efforts to implement school health programs in a more efficient and effective manner. Co Need for a school health coordinator was identified in November 1988 by the Roanoke City School Health Advisory Committee which is composed of Citizens, City Health Department and Roanoke City School Representatives. Coordinated school health program to meet the health needs of children and youth enrolled in Roanoke City Public Schools has been implemented by the City Health Department, Roanoke City Schools and the Office of the Director of Human Resources in response to the Six Year Plan and recommendations from the School Health Advisory Committee. City Council appropriated $22,017 from State and Local Hospitalization and City Health Department Subsidies last year for the school health nurse supervisor position. II. CURRENT SITUATION City's school health program is comprehensive and includes basic preventative health care services, abnormal finding follow-up, counseling and referral services. Bo Part-time school health nurse supervisor was hired by the Health Department in December 1989 to provide program coordination and supervision for the 5 part-time Chapter I nurses employed by Roanoke City Schools and the public health nurses assigned to schools. Co School health nurses provide valuable services including case management, vision, hearing, dental, and scoliosis screening, and immunization and record maintenance for Roanoke City Public School children. (They provide a link between the schools and parents in communicating medical concerns affecting the well-being of our City's children and youth.) The nurses accept referrals from school personnel regarding necessary medical opinions. D. Health Department requested $25,545 to continue the program for 1991-92. Funding for the position of school health nurse supervisor was not included in the 1991-92 budget but the position has been continued with funds from the Health Department Budget for other programs on a month to month part-time basis pending identification of funds to support it. III. ISSUES $22~223 is now available in the State and Local Hospitalization {SLH) account to help continue funding the school health program for 1991-92: During budget preparation, the State informed the City $111,442 in local funds would be required for the State and Local Hospitalization {SLH) Program. {See Attachment I) 2. The City was notified on July 8, 1991, that only $89,219 would be required for the program. {See Attachment II) A. Services to citizens. B. Funding. C. Timing. IV. ALTERNATIVES Ao Transfer ~22~223 to the Roanoke City Health Department to establish a separate line item account #001-054-5110-2017 for the purpose of continuing the part-time position of school health nurse supervisor. Services to citizens. Continued funding of the school health program would enhance the opportunities for the City school children and youth to receive necessary, preventative medical care through the schools. Coordination of the school health program would be enhanced. 2. Funding. Funds are available in the following account: 001-054-5330-2010 State & Local Hospitalization $22,223.00 3. Timing. School health nurse coordinator position will continue with no interruption in the delivery of service. B. Do not transfer $22,223.00 to account #001-054-5110-2017. Services to citizens. Discontinuation of the school health program coordination and supervision will have a negative impact on the quality of life of the City's children and youth. 2. Funding. Funding would not be an issue. 3. Timing. The position of School Health Supervisor may have to be terminated for the remainder of this fiscal year. V. RECOf~qENDATION City Council concur with Alternative A and transfer $22~223 to the Roanoke City Health Department (Account Number 001-054-5110-2017) from the following account: 001-054-5330-2010 $22,223.00 WRH/JRD/DSN:gr Respectful ly submitted, ~. Robert Herbert City Manager CC: Wilburn Dibling, Jr., City Attorney Joel Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Dr. Donald Stern, Director, Roanoke City Health Department Ms. Diane S. Akers, Office of Management and Budget Ms. Donna S. Norvelle, Human Resources Coordinator BRUCE U. KOZLOWSKI DIRECTOR PATRICIA C. WATT DEPUTY DIRECTOR - ADMINISTRATION JOSEPH M. TEEFEY DEPUTY DIRECTOR - OPERATtONS COMMONWEALTH of VIRGINIA Department of Medical Assistance Services February 14, 1991 Mr. W. Robert Herbert, Manager City of Roanoke 215 Church Avenue, S.W. Roanoke, VA. 24010 ATTACHMENT I SUITE 1300 600 EAST BROAD STREET RICHMOND, VA 23219 804/78~7933 804/225-4512 (Fax) 8O0/343-0634 (TDD) Dear Mr. Herbert: Effective July 1, 1989 the Department of Medical Assistance Services assumed responsibility for the administration of the State/Local Hospitsli~.ation program. During the past two years we have communicated with you on several occasions in an attempt to meet our commitment to be responsive to your need to know about sig~ifieant events in the program that are of importance to you. In keeping with our commitment, this letter includes estimated fiscal year 1992 budget information on the SLH program for The City of Roanoke. FY 1992 SLH ALLOCATION FOR The City of Roanoke. $581,803.00 $470,361.00 $111,442.00 This information is provided so that you may estimate your budget requirements for the SLH program in fiscal year 1992. A bill for the amount due for your local share for fiscal year 1992 for the SLH program will be sent to you under separate cover in mid Jm~e. The process for determining the allocation of SLH fimds to tile individual localities for each fiscal year is defined in § 32.1-345., B. and C. of the Code of Virginia. The ~unount that each locality receives is determined primarily by historical demand for service. The local share is determined primarily by per capita revenue capacity adjusted by local income, but in no case will it exceed 25% of the total allocation. L Ptqge 2 1992 SLH Allocation The final allocation is affected by the funds remaining in the program at the close of the fiscal year. We have attempted to estimate this amount in preparing ........ - ........ have a slight variatioc from Aocordingl~, your mil m ou~,= ,,,~ ....,_ _,,__~+~n for the above estimate. -~ you h~;e any questions about yoUr lOCality 8 u~u~,v- the above estimate. the SLH program for fiscal year 1992 please contact Mr. John Moore, by telephone at (804) 225-4407, or by mail at the above address. Thank you for yoUr continued support in making this program successful. Sincerely, Jesse R. Garland Controller JRG/~b Leonard J. Varmette Assistm~t Director, Client Services Department of Medical Assistance Services Diana Salvatore Program Manager Department of Social Services JOSEPH M TEEFEY DEPUTY DIRECTOR. OPERATIONS CO 0%WEALT/-I of VJR IiN'IA Department of Medical Assistance Services June 28, 1991 ATTACHMENT II ' ' SUITE 1300 600 EAST BROAD STREET RICHMOND. VA 23219 8041786-7933 804/225-4512 (Fax) 800/343-0634 (TDD) Mr. W. Robert Herbert, City of Roanoke 215 Church Avenue, S.W. Roanoke, VA. 24010 Manager Dear Mr. Herbert: On February 4, 1991 Bruce Kozlowski, Director of the Department of Medical Assistance Services, sent you a letter advising you of the estimated fiscal year 1992 allocation for your locality for the State/Local Hospitalization Program (SLH). We have now completed the program year and are able to send you a final bill for your locality,s allocation. As you will note, the amount of the final bill is less than the estimate we sent to you i9 February. Th~ actual amount of your payment has been reduced in accordance with the. requirements of Section 32.1-347. E. of Chapter 12 of the ~2~_~.~[~.~. Section 32.1-347. E. requires that state funds remazning in the program be used to reduce the amount of each locality,s share. Please remit to the address below the amount of your local contribution in the amount of $89,219. Re~ittance Address: Department of Medical Assistance Services Fiscal Division 600 ~ast Broad Street Rich~ond, VA 23219 Attention: raren~binson Page 2 SLH Remittance Letter In accordance with Section 32.1-345. D. of Chapter 12 of the Code of Virzinia, your payment must be remitted to the Department within 30 days of the date of this letter. Checks should be made payable to the Department of Medical Assistance Services. If you have any questions regarding this allocation, please contact Mr. John Moore at 225-4407. Thank you in advance for your cooperation. Sincerely, Jesse R. Garland Fiscal Director JRG/sbb CC: Leonard J. Varmette Assistant Director, Client Services Department of Medical Assistance Servicee Diana Salvatore Program Manager Department of Social Services Office of the City Clerk July 24, 1991 File #246 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30633-72291 authorizing execution of an agreement by and between the City, the Governor's Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council with regard to the respective responsibilities and liabilities of the parties thereto in connection with implementation of certain programs. Resolution No. 30633-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, City Clerk MFP:ra Enc. pc: Mr. James D. Ritchie, Director of Human Resources Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016 Mr. Paul J. Woo, Chairman, Fifth District Employment and Training Consortium Private Industry Council, P. O. Box 13367, Roanoke, Virginia 24033 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-254! IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd Day of July, 1991. No. 30633-72291. A RESOLUTION authorizing the execution of an agreement by and between the City, the Governor's Employment and Training Depart- ment, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is authorized to execute an agreement dated July 1, 1991, by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium, and.the Fifth District Employment and Training Consortium's Private Industry Council, which agreement relates to the respective responsibilities and liabilities of the parties thereto with regard to the implementation of certain programs, such agreement to be in substantially such form as set forth in the City Manager's report of July 22, 1991; such agreement to be approved as to form by the City Attorney prior to its execution. ATTEST: City Clerk. RECEIVED July 22, 1991 R°an°ke~lVi~a~10:18 Honorable Mayor and City Council Roanoke, Virginia Members of Council: Subject: Service Delivery Area Agreement between the Fifth District Employment and Training Consortium and the Governor's Employment and Training Department for Program Year July 1, 1991 and June 30, 1992. BACKGROUND A. City of Roanoke has been designated as the grant recipient of funds under the Job Training Partnership Act. B. By agreement of the localities in the Fifth Plannin~ District, the City of Roanoke acts as fiscal depository of all Consortium funds. Fifth Plannin~ District has been designated as a service delivery area, by the Governor of Virginia. II. CURRENT SITUATION Governor's Employment and Training Department requires that the attached Agreement be executed by tl~e Policy Board of the Fifth District Employment and Training Consortium, the Private Industry Council and the City, as the depository of the funds. A~reement, which has not changed from last year, primarily clarifies the roles, responsibilities, and liability of the Policy Board, the Private Industry Council, and the grant recipient (City of Roanoke). Authority to execute appropriate documents is needed from City Council. III. ISSUES A. Legal Requirements B. Liability City Council Report July 22, 1991 Page 2 IV. ALTERNATIVES City Council authorize the City Manager to si~n the A~reement. Legal Requirements - The Agreement meets the requirements of the Job Training Partnership Act. Liability - Any liability rests with the Policy Board, which is made up of representatives from the Fifth Planning District; however, the City is liable for the proper deposit of these funds. Bm Cit~ Council not authorize the City Manager to si~n the A~reement. Legal Requirements - The legal requirements of the Job Training Partnership Act would not be met. Liabilit~ - Funds will probably not continue to come to this area, and liability would not be an issue. V. RECOMMENDATION City Council authorize the City Manager to si~n the A~reement, Alternative A, for Pro~ram Year 1991 - 1992. Respectfully submitted, W. Robert Herbert City Manager WRH/kdh Contract ~E-92-113-03 A~ This AGRF2D4ENT T~de July 1, 1991, by and between the Governor's E~ployment and Training DeparD~nt, herein referred to as the "Ub'lU", and the Fifth District Employment and Training Consortium, herein referred to as the "SDA". WHEREAS, the ~'I'D receives all federal funds allocated under Title III of the Job Training Partnership Act (JTPA), and pursuant to the cooperative agreement between the ~'~u and the Virginia E~ployment C~,,.~ssion (VEC) for the GEi~ to administer the 50% and 10% substate programs of the JTPA Title III, Econc~ic Dislocation and Worker Adjustment Act (E~WAA). NOW, ~RE, Wi'iNESSETH The parties hereto ~tually agree as follows: !. This contract shall consist of this signed agreement, the Title II-A signed agreement, dated, July 1, 1991, by and between the ~'.u and the SDA, and the ~ substate grantee project proposal (The Project), submitted by the SDA, dated April 12, 1991, and subsequent amenc~ts. 2. The grant period is July 1, 1991, through June 30, 1992. e This A~ is based upon and subject to the condition that funds for the Project will be granted or will continue to be granted by the DOL to the Co~,,~3nwealth of Virginia. Should funds not be forthcoming or at any time cease, then the Co,~nonwealth shall have no obligation to furnish funds on its own. The SDA shall be reimbursed for Project expenditures upon submission of a request to the ~'lu on or before the tenth (10th) working day of each month. The effective date for the use of these funds is July 1, 1991. The c~'l'u will not reimburse the SDA for any costs incurred against these funds prior to this date. The SDA, by receipt of and use of these funds, acknowledges its responsibility to insure that the funds are spent in c~upliance with and for purposes authorized under Title III of the EDgZ~A. Any federally imposed liability for misexpenditure of such funds shall be .a liability of the SDA. Se The SDA shall administer this grant according to the follow/rig standards and procedures: A. Public Law 97-300 as au~nded by Public Law 100-418 (Job Training Partnership Act) -2- Section 165 of the Job Training Partnership Act, "Reports, Record Keeping, and Investigations." C. 20 tm'a, Part 96, "Audits of Federally Funded Grants, Contracts and Agreements." State Plan, Employment and Training Assistance for Dislocated Workers (for Program Year 1991-1992). 6. The SDA shall perform the following functions: Acquire property by rental or purchase in confo~aity with "RE67JLATIONS: MANAG~4~WT REQUIREMENTS FOR JOB TRAINING PARTNERSHIP ACT PROGPA~ AND ACTIVITIFR. Use of propel-fy which is not expended during this Project shall re~ain with the SDA and such property shall be used in any subsequent OT~A Title III EDWAA program administered by the SDA, provided, however, that the ~'lu shall be notified of any such property that bec~s surplus for reallocation to other ~'l'mA programs consistent with the requirements of the JTPA. The SDA shall maintain an inventory of property which conforms to state requirements for property records. -3- B. Retain all records including financial, statistical reuorts and other documentation and correspondence pertinent to the Project for a period of three (3) years fro~ the end of this A~, or until any audit, monitoring report or litigation concerning the Project shall be concluded. Records of partici?ants and unsuccessful applicants shall be subject to each preservation. C. Maintain a financial management system which shall adequately provide records of all financial transactions under this contract. Such system shall provide generally accepted financial safeguards and ~ethods of adm/nistration to insure that expenditures were appropriate and establish auditable record trails. D. C~,~ly with all federal and state laws concerninq avoidance of ~uloyment discrim/nation. Evaluation of Program A. Performance 1. At the conclusion of the Project and/or earlier, if the parties shall so agree, a report of all activities undertaken under this contract shall be made by the SDA. Such reports shall adequately describe what progress was made toward -4- acom~lishing the stated goals of the Project, what goals were achieved, and by what method or means such work as performed. The (~'1~3 shall prepare an evaluation of the Project based upon the SDA's report and any other inquiry made and provide copies of the evaluation to the Secretary of Health and Human Resources, the Governor's Job Training Coordinating Council, the appropriate Private Industry Council(s) and the SDAo Audit The ~'lu, at its option, shall provide for an official audit satisfactory, to the Depazt,~nt of Labor. The audit of the SDA's Project records shall be at the conclusion of the Project or otherwise in accordance with the usual audit requirements of the dTPA, Title II programming. In this event, the SDA will ensure that Title III ~X4~A is included in the audits already requ/red of the SDA by Title II of the JTPA. In any event, the cost of the audit shall be in cv,~liance with ~'lu' s regulations, manageq~nt requirements for the Job Training Partnership A~t program and activities. -5- Audit objections will be resolved in accordance with the provisions of the "REGULATIONS: MANAGEMENT REQUIPJ~4ENTS FOR JOB TRA_rNING PARTNERSHIP ACT PROGRAMS AND ACTIVITIES" relating to audits. Wi'INESSETH the following signatures: G~R'S ~4PLOYM~I~T AND TRAINING DEPARTMENT BY: DATE: Executive Director F±~-rH DISTRICT ~PLOYM~I~T AND TRAINING CONSORTI%I~ BY: DATE: Executive Director BY: DATE: Counsel for the um-lu -6- ' ' ~' d-TPA ~92-113-03 THIS A~ made July 1, 1991, by and between the Governor's Employment and Training Department (the "~'lu"), and the Fifth District E~ployment and Training Consortium, the Fifth District En~ployment and Training Consortium's Private Industry. Council, (a c~,~,~.~ttee), and the City of Roanoke, Virginia, (the "Second Parties") , W±'I'NESSETH: WHEREAS, the ~',u is charged with the responsibility to administer the C~,,onwealth of Virginia's participation in the Job Training Partnership Act (0TPA) for the purpose of programs afforded under Title II thereof; and, W}E~IEAS, the Fifth District Employment and %'raining Consortium's Private Industry Council has been constituted as the Private Industry Council for Service Delivery Area Number Three, and the Fifth Dis- trict E~ployment anx~ Training Consortium, and the City of Roanoke have been designated as the Adntinistrative Entity, and the Grant Recipient, respectively, for the said service delivery area; and, WHEREAS, a Job Training Plan has been prepared for the said service delivery area for the program year c~,,~encing on July 1, 1991, and ending on June 30, 1992, and reviewed and approved all in accordance with the applicable provisions of the ~A; and, WHEREAS, it is necessary to make provision for funding the said Job Training Plan. NCW THEREFORE, for and in consideration of the mutual covenants hereinafter set forth, the Gm'iD and the Second Parties aqree as follows: 1. From funds made available to the Governor of Virginia by the U.S. DeparL~nt of Labor pursuant to Sections 201 and 251 of the J'.'FA, funds shall be allotted to the said service delivery area in accordance with the provisions of Section 202 of the ~TPA and delivered to the Grant Recipient by the G~'i~ periodically and by such mode as is determined and selected by the ~'lu. 2. Funds allocated to the said service delivery area and delivered to the Grant Recipient shall be expended by the Second Parties to ir~ple~_nt and carry out the said Job Training Plan in accordance with the terms thereof as now approved or as the same ~ay hereafter be ~odified and approved in accordance with the terms of the O'i'FA for the program year cvL,~=-ncing on July 1, 1991, and ending on June 30, 1992. 3. THIS A~ IS MADE SUBJECT TO THE AVATTABILITY OF THE SA/D FUNDS AND THE ALLOCATION THEREOF TO THIS AGRFJ94flV~ BY THE t~'lu. The t~'lo shall exert its best efforts to provide the Second Parties with timely advice of changes in funding levels produced at the federal level or required by circumstances affecting with/n State allocations pursuant to Section 202 of the JTPA. 4. The Fifth District Employment and Training Consortium, (Administrative Entity) and the City of Roanoke, (Grant Recipient), agree, respectively as second parties, to receive, administer, disburse and account for the said funds and such property as ~ay be accoutred therewith or otherwise be placed under their control pursuant to the terms of the JTPA or direction of the U.S. Deparb',~nt of Labor. --2-- The Fifth District Employment and Training Consortium in conjunction with the Private Industry Council and the Grant Recipient agree to i~ple~ent and carry out the said approved Job Training Plan and to perform the related duties imposed upon them by the JTPA, in accor- dance therewith and the regulations of the U.S. Depazt,~nt of Labor and the GETD, as the same may presently exist or hereafter be enlarged or abridged during the period of this Agreement. 5. In pursuance of an agreement between the U.S. Secretary of Labor and the Governor of Virginia, the ~'.u reserves the right to interpret the requirements of the JTPA and all implementing regula- tions, consistent with the terms thereof, which by this Agreement are applicable to the Contractor. Such interpretations shall be speci- fically identified as "JTPA Interpretations or policies" and shall be issued in accordance with the internal policy of the ~'~'u. The Second Parties shall apply end abide by interpretations heretofore issued as well as all such interpretations issued during the term of this Agreement. The ~'~u shall review these or any subsequent o'~'~A Interpretation upon its own motion or the of the Second request Parties and the Second Parties shall have such further recourse if they be aggrieved thereby to review under the grievance procedure mandated by the JTPA . 6. The ~'~u recognizes the right of the Second Parties to this A~reement to make provision among or between themselves for division of duties and tasks requisite for the proper performance and adminis- tration of this Agreement subject to the provisions of the JTPA and i~Dle~enting regulations and the terms of that agreement specified in Section 103 (b) (1) of the ~','FA. The Second Parties agree that they --3-- shall not, by act of commission or cwaission, do or fail to do any act in relation to each other which would hinder, frustrate or delay the performance of this Agreement or any act or duty required hereby. Should the agreement required by Section 103(b) (1) of the ~'~A, or any subsidiary agreement made among or between the Second Parties be terminated, or there be a claim made of default thereon by any Second Party, then the C~airman of the Policy Board, or his designee, shall give written pl~,~Jt notice of the particulars to the Executive Director of the ~'l'u. In such event, the ~-1~3 shall have the right to withhold further funding under this Agreement or terminate this Agreement as to any Second Party upon such notice as may be reasonable under the circumstances, not in lieu of but in addition to any other remedy available under law if such action be deemed reasonably neces- sary by the G~u to carry out its duty under the o'l'~A and the laws of the C~,,~)nwealth of Virginia. 7. The performance of the Second Parties hereunder shall, for the purpose of Section 106 of the JTPA, be gauged by those performance standards, established by the Secretary of Labor pursuant to Section 106 of the JTPA as the same may be varied by the Governor, for the period of this Agreement. 8. This Agreement shall not be assignable, in whole or part, by any Second Party without the %rritten consent of the ~'lu; provided, hc~ever, that contractors may be engaged by the Second Parties to provide services or programs to eligible JTPA participants for which provision is made in the said Job Training Plan. In the exercise of the discretion afforded by this provision, the Second Parties shall -4- adhere to the standards set forth in Section 164 (e) (2) of the JTPA, and shall assure that all procurements c~,~ly with sound practices and elements of contracting. Whenever the ~rd "contractor" appears in the succeeding provisions of this Agreement, the same shall mean such contractors as are permitted by the terms of this paragraph 8. Any such contract shall be conditioned to secure the benefits of the succeeding provisions to the Second Parties and the Subcontracts must be subject to review and approval in writing by the Second Parties and shall be allowed in performance contracts for specialized client service, in a fee payment or cost-reimbursement basis. 9. The Second Parties shall give the ~IU timely notification of the possibility of disallowed costs incurred in their administra- tion of this Agreement or by their contractors and use pro,vt and efficient debt collection procedures to obtain cash repay~aent of disallowed costs. The Second Parties shall not forego debt collection procedures without the express written approval of the ~TU. In appropriate cases, the t~'l'u shall petition the Secretary of Labor to: First: Forgive those costs, if possible; if not to: Second: Accept repayment of those costs in other than cash reimburse- ment. Nothing in this provision, however, shall be construed to limit or preclude the pursuit of remedies, either legal or administrati-~e, by the ~'lu or the Second Parties. 10. Neither the Governor nor the C~,unwealth of Virginia assumes liability by virtue of this Agreement for any costs incurred above the amounts provided pursuant to this Agreement or for costs incurred by second parties or their contractors which are determined -5- to be unallowable. Any such costs shall be at the sole risk of the Second Parties or their contractors. The foregoing provisions of this paragraph are not intended to preclude, and shall not be deemed to preclude the Second Parties or their contractors from asserting any defense which may be asserted by them hereafter. 11. The Second Parties agree to give the G~-~'u prc~t notice in writing of any action or suit filed or any claim otherwise made against the Second Parties or their contractors of which they have been notified. 12. The ~'~u, the Secretary of Labor, the C~,%fcroller General of the United States, or any of its or their representatives shall have access to work and training sites and to any books, documents, papers, and records of the Second Parties and their contractors provided or made in the performance of this AxFree~t, for the purpose of moni- toring, making surveys, audits, examinations, excerpts and transcripts. 13. No waiver or modification of the terms of this Agreement, J_ncluding, without limitation, this provision, shall be valid unless in writing and duly executed by the party to be bound thereby. 14. In addition to termJ3~tion in accordance with the provisions of paragraph 6, hereof, as well as in addition to termination resulting f~,, the non-availability of funds as cont~,~lated by Paragraph 3, the right to terminate this Agreement in accordance with the applicable provisions of the Job Training Partnership Act is reserved. The ~'lu reserves the right to apply any lesser sanction not prescribed by law or seek any lawful re~dy available to it as it -6- may deem requisite to obtain proper performance under this Agreement, to carry out the requirements of the Act and federal and State regula- tions ~ade pursuant thereto, and to ~aintain the integrity of programs funded through this A~c~r~t. Unless an emergency_ exists, the ~'lu shall not act to i~pose a sanction except upon reasonable notice and after the Second Parties have opportunity for review in accordance with procedures mandated by JTPA. A sanction i~posed in an emergency shall be subject to subsequent review. 15. This Agreement shall terminate at the close of business on June 30, 1992, provided, however, that the same shall re, hain in effect thereafter until the close of business on September 30, 1992, for the purpose of the conduct of '"Sumner Youth" programs pursuant to Title II-B of the JTPA for which provision is made in the above Job Tra/ning Plan, or for which provision is hereafter made in the next succeeding approved Job Training Plan, as the case may be. The Fifth District Employ~_nt and Training Consortium's Private Industry Council, by its Chairman, acknowledges the terms of this agreement and c~,mits the co~.~ttee to the extent pexmitted by law to fulfill the terms of this agreement and to fulfill the terms of the Fifth District Employment and Training Consortium. In witness whereof, the parties have caused this Agreement to be executed by their duly authorized representatives: GOVERNOR'S ~4PLOYMENT AND TRAINING DEPARTMENT BY: DATE: Executive Director --7-- SIGNATURE PAGE FL~TH DIb'r~IC~ ~I~LOYMENT AND TRA//qING CCNSORI'JIM PR/VATE INDUSTRY COUNCIL CITY OF RQANC~, VIRG]/qIA BY: TITLE: APPROVED AS TO FOIl4 BY: Counsel for the G~'lu -8- Office of the City Clerk July 24, 1991 File #236-304 Mr. W. Robert Herbert City Manager Roanoke, Virgin]La Dear Mr. Herbert: I am attaching copy of Resolution No. 30636-72291 authorizing acceptance of Delinquency Prevention and Youth Development Act Grant No. 91-I-15 made to the City of Roanoke by the Commonwealth of Virginia Department of Youth and Family Services, and authorizing the acceptance, execution and filing of the "Special Conditions for Delinquency Prevention and Youth Development Act Grant Awards" with the Department of Youth and Family Services for said grant. Resolution No. 30636-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, P~t~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director of Human Resources Mr. William F. Clark, Director of Public Works Mr. John R. Marlles, Chief of Community Planning Ms. Marion V. Crenshaw, Youth Planner Mr. Barry L.. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd Day of duly, 1991. No. 30636-72291. A RESOLUTION authorizing the acceptance of a Delinquency Prevention and Youth Development Act Grant made to the City of Roanoke by the Commonwealth of Virginia Department of Youth and Family Services, and authorizing the acceptance, execution and filing of the "Special Conditions for Delinquency Prevention and Youth Development Act Grant Awards" with the Department of Youth and Family Services for this grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the offer made by the Commonwealth of Virginia Department of Youth and Family Services of a Youth Development Act Grant (Grant No. 91-I-15) for the pur- pose of continuing coordinated planning and youth services program implementation by the City's Office on Youth until June 30, 1992, in an amount and subject to such terms as are described in the report to Council from the City Manager dated July 22, 1991. 2. The City Manager, W. Robert Herbert, or the Assistant City Manager, Earl B. Reynolds, Jr., is hereby authorized to accept, execute and file on behalf of the City of Roanoke the "Special Conditions for Delinquency Prevention and Youth Development Act Grant Awards" with the Department of Youth and Family Services, and to furnish such additional information as may be required by the Department of Youth and Family Services, for the aforementioned grant. ATTEST: City Clerk. Office of the City Clerk July 24, 1991 File #60-236-304 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching .copy of Ordinance No. 30635-72291 amending and reordaining certain sections of the 1991-92 General and Grant Funds Appropriations, providing for the appropriation and transfer of certain funds, in connection with acceptance of a Department of Youth and Family Services Grant, in order to provide for continuation of coordinated planning and program implementation of the Office on Youth. Ordinance No. 30635-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker; CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Mr. William F. Clark, Director of Public Works Mr. John R. Marlles, Chief of Community Planning Ms. Marion V. Crenshaw, Youth Planner Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981.2541 IN ~'~ COUNCIL OF 1'~,~ ~ITY OF ROANOKE, VII~INI~ The 22nd Day of July, 1991. No. 30635-72291. AN ORDINANCE to amend and reordain certain sections the 1991-92 General and Grant Funds Appropriations, for an emergency. WHEREAS, for the usual daily operation of Government of the City of exist. of and providing the Municipal Roanoke, an emergency is declared to THEREFORE, Roanoke that certain sections Funds Appropriations, be, and reordained to read as follows, BE IT ORDAINED by the Council of the City of of the 1991-92 General and Grant the same are hereby, amended and in part: Nondepartmental Transfers to Other Funds (1) ...................... Community Development Community Planning (2) ............................ ~ri t 'OhS Health and Welfare Youth Services Grant 91-I-15 Revenue Health and Welfare Youth Services Grant 91-I-15 (3-5) ................ (6-7) ................ $11,983,216 10,613,819 804,316 363,937 $ 538,197 48,575 $ 538,197 48,575 1) Transfer to Grant Fund 2) Local Match 3) Regular Employee Salaries 4) Local Mileage 5) Administrative Supplies 6) State Grant Revenue 7) Local Match (001-004-9310-9535) $ 10,008 (001-052-8110-9536) (10,008) (035-052-8829-1002) 40,789 (035-052-8829-2046) 1,400 (035-052-8829-2030) 6,386 (035-035-1234-7097) 38,567 (035-035-1234-7098) 10,008 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. RECEIVED CiTY ~.Lr~,~r,. ~ 'gl JklL 18 P4 '20 Roanoke, Virginia July 22, 1991 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Continuation of Office on Youth Grant No. 91-I-15 I. Background: Grant first officially awarded to City under Virginia Delinquency Prevention and Youth Act, June 17, 1980. FY 91-92 youth grant application was submitted to Department of Youth and Family Services on May 15, 1991. Grant will provide for continuation of coordinated planning and program implementation of the Office on Youth. D. FY 91-92 grant budget is as follows: Budget Cateqory State Funds Local Match Cash In-kind Total Personnel Consultants Travel Equipment Supplies/ Operating Exp. $38,566.70 $ 2,222.00 $ -0- $40,788.70 -0- -0- -0- -0- -0- 1,400.00 -0- 1,400.00 -0- -0- -0- -0- -0- 6,385.88 3,600.00 9,985.88 $38,566.70 $10,007.88 $3,600.00 $52,174.58 Local cash match was included in the FY 91-92 Community Planning budget ($10,007.88 in account no. 001 052 8110 9536) and was based upon previous year's grant. In-kind match of $3,600 is available through the use of office space rental in the Community Planning office. G. Local match, cash and/or in-kind, must equal 25% of total budget request. II. Current Situation: III. IV. Grant application has been approved by the state. State fundin9 is in the amount of $38,566.70 or 75% of total funding request. Council acceptance of the state grant award and appropriation of local cash match is required before the appropriate City officials can execute the required documents to receive the state funds. Issues: A. Cost. B. Continuity. C. Staff. D. Impact on future City budgets. Alternative: Authorize the City Manager or his designee to execute the appropriate documents to accept the state grant. me Cost (local) of Office on Youth in FY 91-92 is $13,607.88 of which $10,007.88 has been appropriated in the FY 91-92 budget. The additional in-kind match of $3,600 is through the use of office space in the Community Planning office. Continuity of program would be maintained. Staff, consisting of Youth Services Planner, will continue under the direction of the Office of Community Planning. Impact on future City budgets would mean continued City match of 25% of total budget for the Office on Youth. B. Do not authorize the City Manager to accept the state grant. Ve 1. Cost would not be an issue at this time. 2. Continuity would be questionable. Staff consists of Youth Services Planner and services would be contingent upon the availability of another funding source. Impact on future City budgets would be the possibility of more than the 25% contribution towards maintenance of the program. Recommendation: It is recommended that City Council adopt Alternative A which will authorize the following: Acceptance of the Department of Youth and Family Services Grant No. 91-I-15 through the execution of the proper form by the City Manager or his designee. ADDroDriate $48,574.58 to accounts to be established by the Director of Finance for program (75% of total grant budget or $38,566.70 will be refunded by the Department of Corrections). Authorize the transfer of $10,007.88 from Community Planning budget, account no. 001 052 8110 9536 to this program as part of the City's cash match to operate the program for FY 91-92 to the Grant Fund. Respectfully submitted, W. Robert Herbert City Manager WRH:MVC:mpf attachment cc: Assistant City Manager City Attorney Director of Finance Director of Human Resources Chief of Community Planning Youth Planner Charles L Kehoe DIRECTOR June 10, COMMONWEALTH of VIRGINIA Department of Youth & Family Services 1991 Mr. W. Robert Herbert City Manager Roanoke City 215 Church Avenue, S.W., Room 364 Roanoke, VA 24011 JUN 1 7 91 7~0 Centre, 4th Floor 7th and Franklin Streets P. O, Box 3 AG Richmond, Virginia 23208-110~ (~)4) 371.07~ Fax (804) 371-0773 Voice.~'DD (804) 371-0772 RE: The Virginia Delinquency Prevention and Youth Development Act Grant Number: 91-I-15 Dear Mr. Herbert: The above-named Virginia Delinquency Prevention and Youth Development Act grant application has been approved in the amount of $ 38,566.70 Act funds, $ 13,607.88 local match, $ 52,174.58 total program. Attached you will find a Statement of Grant Award and a copy of a form entitled SPECIAL CONDITIONS FOR DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT GRANT AWARDS. The original of this form should be signed and returned to Mr. Glenn D. Radcliffe, Chief of Operations for Community Funded Programs and Special Projects, Department of Youth and Family Services. This signed form is our official notice that you accept the award and the conditions of award. Before any funds are disbursed to the grantee under this award, the grantee must agree to comply with all conditions attached to this award as found in the SPECIAL CONDITIONS FOR DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT GRANT AWARDS. Thank you for your cooperation and interest in this matter. Attachment cc: Glenn D. Charlotte R. Sheppard Eugene C. Morgan Charle~'J. Kehoe Radclikfe Thomas J. Northen, III Ron Telsch Marion V. Crenshaw '2'0 Reduce Juvenile Delinquency and Protect the People of the Commonwealth' GRANT PER~OD: TOTAL LENGTH: 12 Months FROM: July 1, 1991 THROUGH: June 30, 1992 PAYMENT PROCEDURE: FINANCE OFFICER: Quarterly $9,643.70 Mr. Joel M. Schlanger next 3, $9,641 each Director of Finance City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011 (703) 981-2821 DETAIL BUDGET AWARD BUDGET -DY&FS- -GRANTEE- -TOTAL- CATEGORY STATE FUNDS LOCAL MATCH PERSONN~. $38,566.70 $ 2~.00-'-'- IN-KIND $40,788.70 CONSULTANT -0- -0- -0- TRAY-s. -0- 1,400.00 1,400.00 EQUIPM]~T -0- -0 - -0 - OTHER EXPENSED -0- 6,385.88 3,600.00 9,955.88 COMMONWEALTH OFVIRGINIA DEPARTM]~NT OF YOUTH & FAMILY SERVICES P. O. BOX 3-AG, RICHMOND, VIRGINIA 23208-1108 STATEMENT OF GRANT AWARD VIRGINIA DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT PURSUANT TO THE AUTHORITY OF THE DELINQUENCY PREVENTION GRART NUMBER; A~D YO~i'H DE~OPMENT ACT, SECTIONS 66-26 THROUGH 66-35 91-I-15 OF THE CODE OF VIRGINIA THE DIRECTOR OF THE DEPARTMENT OF YOUTH & FAMILY SERVICES HAS APPROVED THE GRANT AS INDICATED: DATE APPROVED; June 10, 1991 TITLE OF PROJECT: Roanoke Youth Services Citizen Board/Office on Youth GRANTEE: City of Roanoke, VA OFFICE ON YOUTH DIRECTOR: Mrs. Marion Crenshaw, Youth Planner Roanoke Youth Services Citizens Board 215 Church Avenue, S.W. Room 355, Municipal Building Roanoke, VA 24011 (703) 981-2349 TOTAL AWD/~ATCH $38,566.70 $10,007.88 $3,600.00 $52,174.58 THIS GRANT IS SUBJECT TO THE MINIMUM STANDARDS AND THE RULES AND REGU- LATIONS FOR THE DELINQUENCY PREVENTION AND YOUTH DE~K~OP~ENT ACT. THIS GRANT IS SUBJECT TO AND CONDITIONED UPON ACCEPTANCE OF SPECIAL CONDITIONS ATTACHED HERETO. DATE: June 10, 1991 SPECIAL CONDITIONS FOR DELINQUENCY PREVENTION AND YOUTH DE~OPMENT ACT GRANT AWARDS SPECIAL CONDITIONS FOR GRANT AWARD # 91-I-15 THE DIRECTOR OF THE DEPARTMENT OF YOUTH & FAMILY SERVICES, THROUGH THE DEPARTMENT OF YOUTH & FAMILY SERVICES, HEREINAFTER REFERRED TO AS THE DEPARTMENT, DOES HEREBY AWARD TO CITY OF ROANOKE, VA. HEREINAFTER REFERRED TO AS THE GRANTEE, FROM THE DELINQUENCY PREVENTION AMD YOUTH DEVELOPMENT ACT APPROPRIATION AN AMOUNT OF $ 38,566.70. THE GRANTEE HEREBY AGREES TO PROVIDE AN AMOUNT OF $ 13,607.88 AS THE MATCHING SHARE REQUIRED BY THE DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT, HEREINAFTER REFERRED TO AS THE ACT. THE TOTAL PROGRAM AWARD THEREBY BEING THE SUM OF $ 52,174.58. THE FOLLOWING CONDITIONS ARE ATTACHED TO AND MADE A PART OF THIS GRANT AWARD: 1. The Grantee will comply with the terms of the Grantee's application, its attachments and amendments thereto, and will not deviate therefrom without the prior approval of the Department. 2. The Act funds awarded are subject to adjustment prior to the disbursement of funds by the Department; in no event shall the amount disbursed exceed the Act funds awarded. 3. The Grantee will comply with the provisions of the Act and the rules and regulations prescribed by the Commonwealth of Virginia, under the Act. The Grantee shall establish and maintain fiscal controls and accounting procedure which shall assure that the total program funds (Act and matching share) are. a. properly expended c. adequately accounted for b. adequately controlled d. separately identified The Grantee shall establish and maintain accounting procedures which provide for an accurate and timely recording: a. total of grant funds (Act and matching share) b. of expenditures from such funds c. of unexpended balances Page 2 of 4 Grantee shall establish controls which ensure: The a. that expenditures charged to grant activities are for allowable purposes. b. that documentation is readily available to verify that such charges are accurate. c. that time and attendance records of personnel engaged in this program are maintained. d. that equipment purchased with grant funds shall be registered on inventory cards and properly labeled in a manner which will identify such equipment as being purchased with funds from this grant. Where the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable cost will be disallowed. The Grantee shall reimburse the State for the amount of any disallowed items. 7. The Grantee shall make all records and accounts documentina the disbursement, utilization, adm~nistration and management o~ total program (Act and matching share) funds aPProved in this mr~,~ accessible to all authorized State personnel and such pe~ as may be designated by the Department. The Grantee shall submit to the Department, on forms prescribed, accurate, timely and complete financial and narrative reports; the Grantee shall submit such other reports as may be reasonably required by the Department. The responsibility for complying with reporting requirements shall not be transferred by the Grantee to any other party. 9. No Act funds shall be expended for: a. any expenses other than those necessarily incurred in the performance of this grant program; b. the purchase of real property; c. new construction; d. costs incurred before the effective date of the grant, unless incurred with the prior authorization of the Department~ e. the payBent of any salary or compensation to a federal employee~ f. payment of any consultant fee, or honorarium, to any of~ icer of employee of the Department or of any State, municipalitl or local agency for services normally paid for by such emp]oyee,s regular salary, wage and overtime compensation. This does not preclude payment of overtime compensation to such officers and employees consistent with the established personnel policies of the employing agency; and g. the payment of portions of any salaries in excess of the proportion of actual time spent in carrying out the grant program. 10. 11. 12. 13. 14. 15. 16. 17. Page 3 of 4 Any news releases, statement or publicity concerning this grant in which there is a reference to the source of the funds shall indicate that the grant was made to the Grantee by the Virginia Department of Youth and Family Services from Delinquency Prevention and Youth Development Act Funds. No material produced in whole or in part under this grant shall be the subject of an application for copyright in the United States or in any country. The Department shall retain a royalty-free non-exclusive and irrevocable license to publish and use the materials and to authorize others to do so. The Grantee shall commence performance of ~he program provided for in the grant on the ls~ day of ~, and shall complete performance no later than the 30th day of ~. The Grantee will indemnify, reimburse, hold and save the Commonwealth of Virginia and ~he Department harmless from all charges, damages, costs, or other liability that the Department may be required to pay or otherwise incur by reason of any agreement between the Department and the Grantee, or by reason of any person, firm, or corporation being injured or damaged in any way in person or property, or in the event of a final Judgment or decree being obtained against the Department, either independently or Jointly with the Grantee then in that event the Grantee will pay such Judgment or comply with decree with all costs and hold the Commonwealth of virginia and the Department harmless therefrom. All purchases of equipment or contractual services made with funds from this grant award shall be in compliance with local rules and requlations governing such purchases, which ars based on competitive principles. There shall be submitted to the Department a signed statement certifying that all applicable Act regulations, State laws, and local purchasing rsqulations have been complied with. Grantee agrees to provide documentation for a statewide evaluation, the criteria of which aha11 be Jointly developed by Grantees and the Department of Youth and Family Services. ADDITIONAL SPECIAL CONDITIONS Grantee agreu to submit to the Department of Youth & Family Services' Re~onal Office by August 15, 1991 a revised budget in the amount of ~le award. Page 4 of 4 The Grantee is hereby informed that failure to comply with any of the above conditions, any of the provisions of the Act or any of the rules and regulations promulgated thereunder shall constitute grounds upon which the Department may terminate this grant, discontinue fund payments, and require reimbursement of fund payments after thirty days notice to each participatin~ county and city and after a hearing has been conducted on the matter by the Director of the Department of Youth and Family Services or his designee. The undersigned, having received the Notice of Grant Award and the condition~ attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, ~his day of 19 Signature Title Office of the City Clerk July 24, 1991 File #282 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30637-72291 cancelling the purchase order issued to Piper Casepro to provide 3,000 recycling bins, in the amount of $12,600.00, and authorizing issuance of a new purchase order to Zarn, Inc., in the total amount of $13,290.00 for said recycling bins. Resolution No. 30637-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, ~&~,(~.. Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Ms. Laura K. Wasko, Recycling Coordinator Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk July 24, 1991 File #282 Ms. Mary T. Vitulli Recycling Manager Piper Casepro 2517 Highway 35, Suite 101N Manasquan, New Jersey 08736 Dear Ms. Vitulli: I am enclosing copy of Resolution No. 30637-72291 cancelling the purchase order issued to Piper Casepro to provide 3,000 recycling bins, in the amount of $12,600.00, and authorizing issuance of a new purchase order to Zarn, Inc., in the total amount of $13,290.00. Resolution No. 30637-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely_,, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 Office of the City Clnrk July 24, 1991 File #282 Mr. Frank J. Carney Vice President Zarn, Inc. P. O. Box 1350 Reidsville, North Carolina 27320 Dear Mr. Carney: I am enclosing copy of Resolution No. 30637-72291 cancelling the purchase order issued to Piper Casepro to provide 3,000 recycling bins, in the amount of $12,600.00, and authorizing issuance of a new purchase order to Zarn, Inc., in the total amount of $13,290.00. Resolution No. 30637-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, Ybe 22nd Day of July, 1991. No. 30637-72291. VIRGINIA, A RESOLUTION cancelling the purchase order issued to Piper Casepro to provide 3,000 recycling bins for the amount of $12,600.00, and authorizing the issuance of a new purchase order to Zarn, Inc., for a total amount of $13,290.00. BE IT RESOLVED by the Council of the City of Roanoke that: 1. In accordance with the recommendation set forth in the report of the City Manager to this Council dated July 22, 1991, the purchase order issued to Piper Casepro in the amount of $12,600.00 for 3,000 recycling bins is hereby CANCELLED, reserving unto the City all rights, claims and causes of action against Piper Casepro, and a new purchase order to Zarn, Inc., the next lowest responsible bidder, for a total amount of $13,290.00, shall be issued. 2. The City Manager or Assistant City Manager, and the City Clerk, are hereby authorized, for and on behalf of the City, to execute and attest, respectively, any documents which may be necessary to effectuate the cancellation of the purchase order issued to Piper Casepro and the issuance of a new purchase order to Zarn, Inc., such documents to be in such form as approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia July 22, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid Committee Report on Recycling Bins This is to concur with the recommendation of the Bid Committee's report relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH:JRCjr:mc pc: City Attorney Director of Finance Director of Public Works Acting Marmger, Refuse Collection Roanoke, Virginia July 22, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid Committee Report on Recycling Bins I. Background: Bids were received on May 31, 1991, for recycling carts and bins to be used in the ongoing recycling program. June 24t 1991 - a bid committee report was presented to City Council with recommendations for the award. Resolution No. 30598-6249] was adopted by Council awarding 4,500 thirty-two gallon recycling carts to Zarn, Inc., and 3,000 recycling bins to Piper Casepro. II. Current Situation: As provided in the Resolution, requisition purchase orders were issued to the respective vendors to purchase aforementioned items. Bo Specifications for the recycling bins specifically stated that each bin would be appropriately stamped with a serial number. Stamped serial numbers are necessary to maintain proper control and accountability of recycling bins. Do The City was notified by the firm Piper Casepro that the stamping of the serial number into the bins, as required, could not be done at this time. III. Issues: A. Ability to perform as required. B. Meets specifications. C. Funding. IV. Alternatives: Authorize the City Manager to officially cancel the purchase order issued to Piper Casepro to provide 3,000 recycling bins for the amount of $12t600.00, while reserving any rights against Piper Casepro, and authorize the issuance of a new purchase order to Zarn, Inc., for a total amount of $13,290.00. Honorable Mayor and City Council Page 2 Ability to perform - Piper Casepro cannot provide the recycling bins as specified. Meets specifications - Zarn, Inc., is the second lowest bidder and can provide recycling bins in accordance with specifications. Fundin~ - additional funds, $690.00, necessary to provide for this purchase, are available in available in Refuse Account 001-052-4211-2010. Bo Do not authorize cancellation of the purchase order for 3,000 recycling bins. 1. Ability to perform is the same as A (1) above. 2. Meets specifications - the units being purchased do not comply with specifications. Vo 3. Fundin~ - would not be an issue with this alternative. Recommendation: Ao Council concur with Alternative "A": authorize the City Manager to cancel the purchase order to Piper Casepro for the amount of $12t600.00 and authorize the issuance of a new purchase order to Zarn, Inc., in the total amount of $13t290.00. Respectfully submitted, William F. Clark WRH:JRCjr:mc cc: City Attorney Director of Finance Director of Public Works ~ Jer~y R.--Chocklett~, ' Jr. D. Darwin Roupe Acting Manager, Refuse Collection RECE(VED CITY CL.,_P~o r'FFICE D1 Jlj[ 17 P2:42 Roanoke, Virginia July 22, 1991 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Bid Committee Report on Recycling Bins Please reserve space on Council's Agenda for a report pertaining to the above subject. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr cc: City Attorney Director of Finance Director of Public Works Office of the City Clerk July 24, 1991 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30642-72291 amending and reordaining certain sections of the 1991-92 Internal Service Fund Appropriations, providing for the reappropriation of $162,056.00 into the current year budget in order that said expenditures may be properly classified and liquidated. Ordinance No. 30642-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd Day of July, 1991. No. 30642-72291. AN ORDINANCE to amend and raord~in certain sections of the 1991-92 Internal Service Fund ApPropria%ions, and providing for an WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is deciared to exist. THEREFORE, BE IT ORDAINED by the Councii of the City of Roanoke that certain sections of the 1991-92 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Management Services (1-2) ............................. City Information Systems (5-9) ........................ Motor Vehicle Maintenance (10-16) ..................... Utility Line Services 17-25) ......................... 459,448 2,171,822 1,901,727 2,737,717 1) 2) 4) 5) 6) 7) 8) 9) i0) 11 12 14 ADMINISTRATIVE SUPPLIES FURNITURE AND EQUIPMENT MAINTENANCE CONTRACTS ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT PUBLICATIONS AND SUBSCRIPTIONS TRAINING AND DEVELOPMENT LIBRARY AUTOMATED PROJECT-CIS AUTOMATED LIBRARY EQUIPMENT FEES FOR PROFESSIONAL SERVICES ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT CHEMICALS WEARING APPAREL (006-002-1617-2050) (006-002-1617-9005) 006-050-1601-2005) 006-050-1601-2050) 006-050-1601-2055) 006-050-1601-2040) 006-050-1601-2044 (006-050-1601-5100 (006-050-1601-9018 (006-052-2641-2010 (006-052-2641-2050' (006-052-2641-2055) (006-052-2641-2045 (006-052-2641-2064 $ 3,795 5,857 14,000 5,920 6,265 105 2,815 2,570 45,855 27,961 2,695 409 5,245 765 15) PROJECT SUPPLIES 16) OTHER EQUIPMENT 17) FEES FOR PROFESSIONAL SERVICES 18) ADMINISTRATIVE SUPPLIES 19) EXPENDABLE EQUIPMENT 20) TRAINING AND DEVELOPMENT 21) MAINTENANCE-EQUIPMENT 22) WEARING APPAREL 25) PROJECT SUPPLIES 24) FURNITURE AND EQUIPMENT 25) CONSTRUCTION- STRUCTURES (006-052-2641-50051) $10,898 (006-052-2641-9015) 1,790 (006-056-2625-2010) 10,489 (006-056-2625-2050) 546 (006-056-2625-2055) 2,565 (006-056-2625-2044) 56 (006-056-2625-2048) 1,192 (006-056-2625-2064) 774 (006-056-2625-5005) 11,851 (006-056-2625-9005) 1,292 (006-056-2625-9060) 752 Ordinance BE IT FURTHER ORDAINED that, an emergency shall be zn effect from its passage. existing, this ATTEST: City Clerk. Office of the City Clerk July 24, 1991 File #60-192 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30641-72291 amending and reordaining certain sections of the 1991-92 Civic Center Fund Appropriations, providing for reappropriatton of $13,405.00 into the current year budget in order that said expenditures may be properly classified and liquidated. Ordinance No. 30641-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Bob E. Chapman, Manager, Civic Center Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703) 981.2541 IN -£.m~ (X)DNCIL OF ~ CITY OF 1~O1~, VJ.M~II~ The 22nd Day of July, 1991. No. 30641-72291. AN ORDINANCE to amend and reord~in certain sections of the 1991-92 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT. ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Operations Other Charges (1-2) ................................ Capital Outlay from Revenue Capital Outlay (3) ................................. 1) Administrative Supplies 2) Expendable Equipment 3) Other Equipment (005-050-2105-2030) $ 276 (005-050-2105-2035) 199 (005-050-8600-9015) 12,930 $ 1,572,780 449,783 62,930 62,930 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Clerk July 24, 1991 File #60-27 Mr. Joel M. $chlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30640-72291 amending and reordaining certain sections of the 1991-92 Sewage Fund Appropriations, providing for reappropriation of $1,045,094.00 into the current year budget in order that said expenditures may be properly classified and liquidated. Ordinance No. 30640-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Steven L. Walker, Manager, Sewage Treatment Plant Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2541 the 1991-92 Sewage Fund emergency. WHEREAS, for the IN T~ C~NCIL OF T~ CTTY OF The 22nd Day of July, 1991. No. 30640-72291. AN ORDINANCE to amend and reordain certain Appropriations, and Government exist. sections of providing for an usual daily operation of the Municipal of the City of Roanoke, an emergency is declared to THEREFORE, BE IT. ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Administration $2,213 Contractual Services (1) Maintenance ........................... 1,503 868 Other Charges (2-3) ................................ 525 Operations 2,092 Other Charges (4-6) ................................ 1,229 Laboratory 263 Other Charges (7-10) Lateral Maintenance ............................... 93 Capital Outlay (11) 1,474 ''; ............................. 289 Capital Outlay from Revenue 9 Capital Outlay (12) ................................ 9 920 527 .762 .995 .335 .353 878 O3O 943 943 634 634 1) Fees for Professional Svcs. 2) Maintenance - Equipment 3) Maintenance - Buildings 4) Administrative Supplies 5) Chemicals 6) Maintenance of Infrastructures (003-056-3150-2010) $853,027 (003-056-3155-2048) 93,493 (003-056-3155-2050) 12,712 (003-056-3160-2030) 272 (003-056-3160-2045) 32,122 (003-056-3160-3055) 704 7) Administrative Supplies 8) Chemicals 9) Pretreatment (EPA Regulations) 10) Maintenance of Infrastructure 11) Unidentified Construction 12) Other Equipment (003-056-3165-2030) $ 234 (003-056-3165-2045} 2,829 (003-056-3165-2047) 11,523 (003-056-3165-3055} 544 (003-056-3170-9085) 28,000 (003-056-3175-9015) 9,634 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk'. Office of the City Clerk July 24, 1991 File #60-468B Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. $chlanger: I am attaching copy of Ordinance No. 30639-72291 amending and reordaining certain sections of the 1991-92 Water Fund Appropriations, providing for the reappropriation of $55,977.00 into the current year budget in order that said expenditures may be properly classified and liquidated. Ordinance No. 30639-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, C~{C/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703) 981.2541 IN T~ COUNCIL OF T.K CITY OF ROANOKe, V~GINIA The 22nd Day of July, 1991. No. 30639-72291. AN ORDINANCE to amend and reordain certain sections of Appropriations, and providing for an the 1991-92 Water Fund emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Pllmping Stations $ 611,734 Other Charges (1 3) 419,281 Purification - ' ............................... 850,125 Other Charges (4) .................................. 220,307 Capital Outlay from Revenue 958,227 Capital Outlay (5-7) ............................... 958,227 1) Administrative Supplies 2) Maintenance - Equipment 3) Maintenance - Buildings 4) Chemicals 5) Water-New Service Hydrants, Lines 6) Water-Unidentified Plant Replacement 7) Expand Carvins Cove Plant (002-056-2165-2030) $ 138 (002-056-2165-2048) 4,267 (002-056-2165-2050) 7,538 (002-056-2170-2045) 8,807 (002-056-2178-9025) 4,247 (002-056-2178-9026) 11,700 (002-056-2178-9036) 19,280 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Office of the City Clerk July 24, 1991 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30638-72291 amending and reordaining certain sections of the 1991-92 General Fund Appropriations, providing for reappropriatlon of $5,410,898.00 into the current year budget in order that said expenditures may be properly classified and liquidated. Ordinance No. 30638-72291 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 22, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd Day of July, 1991. No. 30638-72291. AN ORDINANCE to amend and reordain certain sections of the 1991-92 General Fund Appropriations, and providing for an emerqenoy, WHEREAS, for the usual daily operation of the Municipal Government of the Oity of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 General Fund Appropriations, be, and the same are hereby, amended and reordained to r-ead as follows, in part: General Government (1-53) ............................. $ Judicial Administration (54-77) Public Safety (78-158) ................................ Public Works (139-186) ................................ Health and Welfare (187-198) .......................... Parks, Recreation and Cultural (199-211) .............. Community Development Education 8,672,565 3,427,426 29,204,205 19,709,292 14,005,571 5,914,008 (212-222) ....................... 835,610 (225-546). 65 761 255 Reserve For Prior Year Encumbrances (547) ............. $ (5,410,898) 1) ADMINISTRATIVE SUPPLIES 2) GRATUITIES 5) ADMINISTRATIVE SUPPLIES 4) EXPENDABLE EQUIPMENT 5) FURNITURE AND EQUIPMENT 6) ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT 8) EMPLOYEE NEWSLETTER 9) FURNITURE AND EQUIPMENT 10) ADMINISTRATIVE SUPPLIES 11) EXPENDABLE EQUIPMENT 12) FURNITURE AND EQUIPMENT (001-001-1110-2050) (001-001-1110-2155) (001-001-1120-2050) (001-001-1120-2055) $ 29 2,174 465 5 487 (001-001-1120-9005) 14,778 (001-002-1211-2050) 175 (001-002-1211-2055) 2,190 (001-002-i211-204i) 774 (001-002-1211-9005) 10,645 (001-002-1212-2050) 147 (001-002-1212-2055) 1,965 (001-002-1212-9005) 6.498 15] ADMINISTRATIVE SUPPLIES 14) EXPENDABLE EQUIPMENT 15) FURNITURE AND EQUIPMENT ADMINISTRATIVE SUPPLIES 17) EXPENDABLE EQUIPMENT 18) FURNITURE AND EQUIPMENT 19) ADMINISTRATIVE SUPPLIES 20) EXPENDABLE E©UIPMENT 21) FURNITURE AND EQUIPMENT 22) MAINTENANCE CONTRACT 25) FEES FOR PROFESSIONAL SERVICES 24) ADMINISTRATIVE SUPPLIES 25) EXPENDABLE EQUIPMENT ADMINISTRATIVE SUPPLIES 27) ADMINISTRATIVE SUPPLIES 28) EXPENDABLE EQUIPMENT 29) FURNITURE AND EQUIPMENT 50) ADMINISTRATIVE SUPPLIES 51) FURNITURE AND EQUIPMENT 52) ADMINISTRATIVE SUPPLIES 55) EXPENDABLE EQUIPMENT 54) FURNITURE AND EQUIPMENT 55) ADMINISTRATIVE SUPPLIES 56) EXPENDABLE EQUIPMENT 57) ADMINISTRATIVE SUPPLIES 58) FEES FOR PROFESSIONAL SERVICES 59) ADMINISTRATIVE SUPPLIES 40) EXPENDABLE EQUIPMENT 41) EMPLOYEE PROGRAMS 42) OTHER EQUIPMENT 45) FEES FOR PROFESSIONAL SERVICES 44) ADMINISTRATIVE SUPPLIES 45) EXPENDABLE EQUIPMENT 46) PUBLICATIONS AND SUBSCRIPTIONS (001-005-1220-2050) (001-005-1220-2055) (001-005-1220-9005) (00i-004-i251-20J0) (001-004-125122055) (00i-004-125i-9005) (001-004-i252-2050) (001-004-i252-2055) (001-004-i252-9005) (001-005-1240-2005) (001-005-i240-20i0) (001-005-1240-2050) (001-005-1240-2055) 001-010-1510-2050) 001-020-1254-2050) 001-020-1254-2055) 001-020-1254-9005) 001-022-1255-2050) (001-022-1255-9005) (001-025-1255-2050) (001-025-1255-2055) (001-025-1255-9005) 001-050-1257-2050) 001-050-1257-2055) 001-050-1260-2050) (001-050-1261-2010) (001-050-1261-2050) (001-050-1261-2055) (001-050-1261-2045) (001-050-1261-9015) (001-050-1262-2010) (001-050-1262-2050) (001-050-1262-2055) (001-050-1262-2040) 528 2,351 12,289 6,100 2,078 5,565 10,790 674 7,084 79O 67,755 754 5,281 1,758 7,178 789 2,166 1,194 1,295 589 1,519 2,166 499 460 16,900 959 1,167 578 2,811 15,000 941 575 100 47) EMPLOYEE PROGRAMS 48) FURNITURE AND EQUIPMENT 49) OTHER EQUIPMENT 50) FEES FOR PROFESSIONAL SERVICES 51) ADMINISTRATIVE SUPPLIES 52) ADMINISTRATIVE SUPPLIES 55) ADMINISTRATIVE SUPPLIES 54) ADMINISTRATIVE SUPPLIES 55) EXPENDABLE EQUIPMENT 56) MAINTENANCE-EQUIPMENT 57) ADMINISTRATIVE SUPPLIES 58) EXPENDABLE EQUIPMENT 59) FURNITURE AND EQUIPMENT ADMINISTRATIVE SUPPLIES 61) EXPENDABLE EQUIPMENT MAINTENANCE-EQUIPMENT ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT PUBLICATIONS AND SUBSCRIPTIONS FURNITURE AND EQUIPMENT OTHER EQUIPMENT MAINTENANCE CONTRACTS FEES FOR PROFESSIONAL SERVICES 70) ADMINISTRATIVE SUPPLIES 71) EXPENDABLE EQUIPMENT 72) PUBLICATIONS AND SUBSCRIPTIONS 75) FEES FOR PROFESSIONAL SERVICES 74) ADMINISTRATIVE SUPPLIES 75) EXPENDABLE EQUIPMENT 76) FURNITURE AND EQUIPMENT 77) OTHER EQUIPMENT 78) ADMINISTRATIVE SUPPLIES 79) EXPENDABLE EQUIPMENT 80) MAINTENANCE-BUILDINGS 81) MEDICAL 82) WEARING APPAREL 85) PROJECT SUPPLIES (001-050-1262-2043) (001-050-1262-9005) (001-050-1262-9015) (001-052-1280-2010) (001-052-128022050) 001-054-1270-2050) 001-056-1250-2050) 001-024-2140-2050) 001-024-2140-2055) 001-024-2140-2048) 001-026-2210-2050) 001-026-2210-2055) 001-026-2210-9005) 001-028-2111-2050) 001-028-2111-2055) 001-028-2111-2048) 001-054-2150-2050) 001-054-2150-2055)' 001-054-2150-2040) (001-054-2150-9005) (001-054-2150-9015) (001-070-2120-2005) 001-070-2120-2010) 001-070-2120-2050) 001-070-2120-2055) 001-070-2120-2040) 001-072-2110-2010) (001-072-2110-2050) (001-076-2150-2055) (001-076-2150-9005) (001-078-2151-9015) (001-024-5510-2050) (001-024-3510-2035) (001-024-3510-2050) (001-024-3310-2062) (001-024-5310-2064) (001-024-5310-5005) 589 1,544 1,996 350 562 457 113 1,278 425 1,577 208 3.496 9,777 102 55 499 645 459 4,563 1,921 725 25 1,497 294 888 74 662 79 695 1,695 106 4,342 597 524 4,828 4,130 84) OTHER EQUIPMENT 85) ADMINISTRATIVE SUPPLIES 86) PUBLICATIONS AND SUBSCRIPTIONS 87) ADMINISTRATIVE SUPPLIES 88) PUBLICATIONS AND SUBSCRIPTIONS 89) ADMINISTRATIVE SUPPLIES 90 EXPENDABLE EQUIPMENT 91 MEDICAL 92 WEARING APPAREL 95 FURNITURE AND EQUIPMENT 94 MAINTENANCE CONTRACTS 95 FEES FOR PROFESSIONAL SERVICES 96) ADMINISTRATIVE SUPPLIES 97) EXPENDABLE EQUIPMENT 98) PUBLICATIONS AND SUBSCRIPTIONS 99) WEARING APPAREL 100) ADMINISTRATIVE SUPPLIES 101) FEES FOR PROFESSIONAL SERVICES 102) DUES AND MEMBERSHIPS 103) TELEPHONE 104) ADMINISTRATIVE SUPPLIES 105) EXPENDABLE EQUIPMENT 106) MOTOR FUELS AND LUBRICANTS 107) MAINTENANCE-BUILDINGS 108) WEARING APPAREL 109) OTHER EQUIPMENT 110) REMS CAPITAL EQUIPMENT 111) MAINTENANCE CONTRACTS 112) ADMINISTRATIVE SUPPLIES 115) EXPENDABLE EQUIPMENT 114) PUBLICATIONS AND SUBSCRIPTIONS 115) CHEMICALS 116) MAINTENANCE-EQUIPMENT 117) FURNITURE AND EQUIPMENT 118) OTHER EQUIPMENT 119) ADMINISTRATIVE SUPPLIES 120) EXPENDABLE EQUIPMENT (001-024-5510-9015) (001-050-3111-2050) (001-050-5111-2040) (001-050-5112~2030) (001-050-5112-2040) 001-050-5115-2050) 001-050-5115-2055) 001-050-5115-2062) )-3113-2064) 001-050-5115-9005) 001-050-5114-2005) (001-050-5114-2010) (001-050-5114-2050) (001-050-5114-2055) (001-050-5114-2040) (001-050-5114-2064) (001-050-5115-2050) 001-050-5211-2010) 001-050-5211-2042) 001-050-5215-2020) 001-050-5215-2050) 001-050-5215-2055) 001-050-5215-2058) (001-050-5215-2050) (001-050-5215-2064) (001-050-5213-9015) (001-050-5521-5697) (001-050-5520-2005) (001-050-5520-2030) 001-050-3520-2055) 001-050-5520-2040) 001-050-5520-2045) 001-050-5520-2048) (001-050-5520-9005) (001-050-5520-9015) (001-050-3521-2050) (001-050-3521-2035) $ 57,922 79 224 96 568 977 10,511 485 7,000 24,455 2,964 555 1,120 1,052 100 2,194 1 ,474 18,500 81 6 984 7,585 556 10,255 5,741 1,422,620 44,976 225 1,608 589 156 30 1,348 1,199 2,195 554 595 121) TRAINING AND DEVELOPMENT 122) FURNITURE AND EQUIPMENT 125) ADMINISTRATIVE SUPPLIES 124) EXPENDABLE EQUIPMENT 125) FEES FOR PROFESSIONAL SERVICES 126) ADMINISTRATIVE SUPPLIES 127) EXPENDABLE EQUIPMENT 128) PUBLICATIONS AND SUBSCRIPTIONS 129) OTHER EQUIPMENT 150) CONSTRUCTION- STRUCTURES 131) ADMINISTRATIVE SUPPLIES 152 EXPENDABLE EQUIPMENT 155 OTHER EQUIPMENT 154 FEES FOR PROFESSIONAL SERVlOES 155 EXPENDABLE EQUIPMENT 156 PROGRAM ACTIVITIES 157 PURCHASED SERVIOES 158 OTHER EQUIPMENT 159) EXPENDABLE EQUIPMENT 140) TRAINING AND DEVELOPMENT 141) MAINTENANCE-EQUIPMENT 142) MAINTENANCE-BUILDINGS 145) WEARING APPAREL 144) PROJECT SUPPLIES 145) OTHER EQUIPMENT 146) ADMINISTRATIVE SUPPLIES 147) PROJECT SUPPLIES 148) MAINTENANCE OF INFRASTRUCTURES 149) VEHICULAR EQUIPMENT 150) FEES FOR PROFESSIONAL SERVIDES 151) MAINTENANCE CONTRACTS 152) ADMINISTRATIVE SUPPLIES 155) EXPENDABLE EQUIPMENT 154) MAINTENANOE-EQUIPMENT 155) PROJEOT SUPPLIES 156) OTHER RENTAL 157) FEES FOR PROFESSIONAL SERVICES 158) MAINTENANCE-EQUIPMENT 159) MAINTENANCE 5RD PARTY CONTRACTS 160) MAINTENANCE CONTRACTS (001-050-5521-2044 (001-050-5521-9005 (001-050-3530-2030 (001-050-5530~2055 (001-052-541b-2010) (001-052-5410-2050) (001-052-5410-2055) (001-052-5410-2040) (001-054-5520-9015) (001-054-5520-9060) (001-054-5550-2050) (001-054-5550-2055) (001-054-5550-9015) (001-054-5560-2010) (001-054-5560-2055) (001-054-5560-2066) (001-054-5560-5160) (001-054-5560-9015) (001-050-4540-2055) (001-050-4540-2044) (001-050-4540-2048) (001-050-4540-2050) (001-050-4540-2064) (001-050-4540-5005) (001-050-4540-9015) 001-052-4110-2050) 001-052-4110-5005) 001-052-4110-5055) (001-052-4110-9010) (001-052-4120-2010) (001-052-4150-2005) (001-052-4150-20~0) (001-052-4150-2055) (001-052-4150-2048) 52-4150-5005) 001-052-4150-5075) 001-052-4150-2010) 001-052-4150-2048) 001-052-4150-5056) (001-052-4160-2005) 906 5,949 121 1 , 520 1,882 039 462 585 5,575 25,927 441 598 9,979 850 717 191 1,795 4,566 40 10,151 15,768 2,125 4,544 21,871 40 64,008 75,279 125,575 790,023 2,141 570 52 450 1,568 55,724 10,000 11,754 14,895 1,571 161) ADMINISTRATIVE SUPPLIES 162) EXPENDABLE EQUIPMENT 165) MAINTENANCE-EQUIPMENT 164) MAINTENANCE OF INFRASTRUCTURES 165) MAINTENANCE 5RD PARTY CONTRACTS 166) VEHICULAR EQUIPMENT 167) OTHER EQUIPMENT 168) ADMINISTRATIVE SUPPLIES 169) EXPENDABLE EQUIPMENT 170) FURNITURE AND EQUIPMENT 171) VEHICULAR EQUIPMENT 172) OTHER EQUIPMENT 175) EXPENDABLE EQUIPMENT 174) WEARING APPAREL 175) OTHER EQUIPMENT 176) FEES FOR P °~ ROFE~IONAL SERVICES 177) ADMINISTRATIVE SUPPLIES 178) EXPENDABLE EQUIPMENT 179) FURNITURE AND EQUIPMENT 180) ADMINISTRATIVE SUPPLIES 181) EXPENDABLE EQUIPMENT 182) PROJECT SUPPLIES 185) MAINTENANCE- GENERAL FUND 184 MAINTENANCE- ENTERPRISE FUNDS 185 MAINTENANCE 5RD PARTY CONTRACT 186 OTHER EQUIPMENT 187 OTHER EQUIPMENT 188 MAINTENANCE CONTRACTS 189 EXPENDABLE EQUIPMENT 190 OTHER EQUIPMENT 191 ADMINISTRATIVE SUPPLIES 192) EXPENDABLE EQUIPMENT 193) EMERGENCY RELIEF 194) OTHER EQUIPMENT 195) ADMINISTRATIVE SUPPLIES 196) EXPENDABLE EQUIPMENT 197) MEDICAL 198) PROGRAM ACTIVITIES 199) ADMINISTRATIVE SUPPLIES 200) EXPENDABLE EQUIPMENT 201) CHEMICALS (001-052-4160-2030) (001-052-4160-2035) (001-052-4160-2048) (001-052-4160-3055) (001-052-416025056) (001-052-4160-9010) (001-052-4160-9015) (001-052-4210-2030) (001-052-4210-2055) 001-052-4210-9005) 001-052-4210-9010) 001-052-4210-9015) 001-052-4220-2035) 001-052-4220-2064) 001-052-4220-9015) 001-052-4510-2010) 001-052-4510-2050) 001-052-4510-2055) (001-052-4510-9005) (001-052-4530-2050) (001-052-4550-2055) (001-052-4550-5005) (001-052-4550-5050) (001-052-4550-5051) (001-052-4550-5056) (001-052-4550-9015) (001-054-5110-9015) (001-054-5511-2005) (001-054-5511-2055) (001-054-5511-9015) (001-054-5515-2050) (001-054-5515-2055) (001-054-5513-5125) (001-054-5515-9015) (001-054-5514-2050) (001-054-5540-2035) (001-054-5540-2062) (001-054-5540-2066) (001-050-7110-2050) (001-050-7110-2055) (001-050-7110-2045) 971 788 7,195 2,552 1,875 4,200 4,496 502 1,836 4,104 80,025 266,254 1,410 527 1,988 20,448 1,465 32 6,758 800 1,785 459 47,556 15,650 176,597 18,605 11,046 684 1,177 2,412 1,647 550 10,354 924 5,550 2,972 1,765 8,505 1,481 202) PROGRAM ACTIVITIES 205) SENIOR CITIZENS 204) SPECIAL EVENTS 205) TOURNAMENTS 206) OTHER EQUIPMENT 207) ADMINISTRATIVE SUPPLIES 208) EXPENDABLE EQUIPMENT 209) PUBLICATIONS AND SUBSCRIPTIONS 210) FURNITURE AND EQUIPMENT 211) OTHER EQUIPMENT 212) ADMINISTRATIVE SUPPLIES 215) EXPENDABLE EQUIPMENT 214) TRAINING AND DEVELOPMENT 215) FURNITURE AND EQUIPMENT 216) FEES FOR PROFESSIONAL' SERVICES 217 ADMINISTRATIVE SUPPLIES 218 NEIGHBORHOOD IMPROVEMENT GRANTS 219 CONTRIBUTIONS BUSINESS PARTNERSHIPS 220 FURNITURE AND EQUIPMENT 221 ADMINISTRATIVE SUPPLIES 222 EXPENDABLE EQUIPMENT 225) EDUCATIONAL AND RECREATIONAL SUPPLIES 224) MILEAGE 225) FIELD TRIPS 226) EDUCATIONAL AND RECREATIONAL SUPPLIES 227) MILEAGE 228) OFFICE SUPPLIES 229) MAINTENANCE SERVICE CONTRACTS 250) OFFICE SUPPLIES 251) EDUCATIONAL AND RECREATIONAL SUPPLIES 252) MILEAGE 255) BOOKS AND SUBSCRIPTIONS 234) EDUCATIONAL AND RECREATIONAL SUPPLIES (001-050-7110-2066) (001-050-7110-2120) (001-050-7110-2125) (001-050-7110-2150) (001-050-7110-9015) 001-054-7510-2050) 001-054-7510-2055) 001-054-7510-2040) 001-054-7510-9005) 001-054-7510-9015) 001-002-8120-2050) 001-002-8120-2055) 001-002-8120-2044) 001-002-8120-9005 001-052-8110-2010 001-052-8110-2050 001-052-8110-5770 001-052-8110-5772 001-052-8110-9005 (001-054-8170-2030 (001-054-8170-2035 (001-060-6001-6000-0614) (001-060-6001-6005-0551) (001-060-6001-6100-0585) (001-060-6001-6100-0614) (001-060-6001-6200-0551) (001-060-6001-6200-0601) (001-060-6001-6202-0332) (001-060-6001-6202-0601) (001-060-6001-6202-0614) (001-060-6001-6204-0551) (001-060-6001-6204-0615) (001-060-6001-6204-0614) $ 4,467 60 450 2,200 55,286 7,435 12,465 447 1,450 5,160 452 615 208 4,862 2,389 217 8,730 105 1,179 2,549 180 2,540 443 446 1,265 152 575 1,000 3,533 1,199 29 1,054 198 255) EDUCATIONAL AND RECREATIONAL SUPPLIES 256) REPAIR AND MAINTENANCE PAYMENTS 257) EDUOATIONAL AND REOREATIONAL SUPPLIES 258) FIELD TRIPS 259) TESTING/EVALUATION /DISSEMINATION 240) EDUCATIONAL AND RECREATIONAL SUPPLIES 241) OTHER OPERATIONAL SUPPLIES 242) CONVENTIONS/ EDUCATION 245) INSERVICE WORKSHOPS 244) INSERVICE SUPPLIES 245) OTHER PROFESSIONAL SERVICES 246) OTHER OPERATIONAL SUPPLIES 247) PROFESSIONAL HEALTH SERVICES 248) MILEAGE 249) BOOKS AND SUBSCRIPTIONS 250) MILEAGE 251) BOOKS AND SUBSCRIPTIONS 252) MILEAGE 255) EDUCATIONAL AND RECREATIONAL SUPPLIES 254) MAINTENANCE SERVICE CONTRACTS 255) OFFICE SUPPLIES 256) EDUCATIONAL AND RECREATIONAL SUPPLIES 257) REPLACEMENT- MACHINERY AND EQUIPMENT 258) VEHICLE AND EQUIPMENT FUEL 259) 800KS AND SUBSCRIPTIONS 260) BOOKS AND SUBSCRIPTIONS (001-060-6001-6208-0614 (001-060-6001-6209-0551 (001-060-6001-6209-0614) (001-060-6001-6212-0585) (001-060-6001-6215-0584) (001-060-6001-6215-0614 (001-060-6001-6215-0615 (001-060-6001-6214-0554 (001-060-6001-6214-0587 (001-060-6001-6214-0617 (001-060-6001-6215-0515 001-060-6001-6215-0615 001-060-6001-6217-0511) 001-060-6001-6218-0551) 001-060-6001-6218-0615) (001-060-6001-6219-0551) (001-060-6001-6225-0615) 001-060-6001-6229-0551) 001-060-6001-6246-0614) 001-060-6001-6502-0552) 001-060-6001-6502-0601) (001-060-6001-6502-0614) (001-060-6001-6502-0801) (001-060-6001-6503-0609) (001-060-6001-6504-0615) (001-060-6001-6505-0615) 669 800 162 745 12,651 891 415 45 151 1,628 50 6,569 4,500 286 1,115 516 2,989 150 181 2,037 4,i28 2,718 5,900 160 46 749 261) EDUCATIONAL AND RECREATIONAL SUPPLIES 262) OTHER PROFESSIONAL SERVICES 265) REPLACEMENT- MACHINERY AND EQUIPMENT 264) MILEAGE 26B) BOOKS AND SUBSCRIPTIONS 266) EDUCATIONAL AND RECREATIONAL SUPPLIES 267) EDUCATIONAL AND RECREATIONAL SUPPLIES 268) REPAIR AND MAINTENANCE PAYMENTS 269) EDUCATIONAL AND RECREATIONAL SUPPLIES 270) REPAIR AND MAINTENANCE PAYMENTS 271 DUES AND ASSOCIATION MEMBERSHIPS 272 FIELD TRIPS 27J BOOKS AND SUBSCRIPTIONS 274 TESTING/EVALUATION /DISSEMINATION 275 OTHER OPERATIONAL SUPPLIES 276 CONVENTIONS/ EDUCATION 277' INSERVICE WORKSHOPS 278 INSERVICE SUPPLIES 279 MILEAGE 280 MILEAGE 281 MILEAGE 282 BOOKS AND SUBSCRIPTIONS MILEAGE 800KS AND SUBSCRIPTIONS TUITION- 285 284 285 (001-060-6001-6505-0614) (001-060-6001-6506-0515) (001-060-6001-6506-080t (00t-060-600t-650)-0BB1 (001-060-6001-6507-0615) (001-060-6001-6307-0614 (001-060-6001-6508-0614 (001-060-6001-6509-0551) (001-060-6001-6309-0614) (001-060-6001-6311-0551) 001-060-6001-6511-0581 001-060-6001-6511-0585 001-060-6001-6312-0613 001-060-6001-6515-0584 001-060-6001-6515-0615 001-060-6001-6514-0554 001-060-6001-6514-0587 001-060-6001-6514-0617) 001-060-6001-6515-0551) 001-060-6001-6517-0551) (001-060-6001-6518-0551) (001-060-6001-6518-0615) (001-060-6001-6519-0551) (001-060-6001-6525-0615) PRIVATE SCHOOLS (001-060-6001-6329-0312) 286) PAYMENTS TO PARENTS IN LIEU OF TRANSPORTATION (001-060-6001-6529-0544) 287) TUITION-IN STATE (001-060-6001-6329-0382) $ 1,868 12,619 215 169 223 240 2,102 2,200 155 1,615 19 1,015 1,271 1,000 520 117 108 1,446 15 254 75 17981 239 1,374 15,247 64 174,807 288) OFFICE SUPPLIES 289) BOOKS AND SUBSCRIPTIONS 290) REPAIR AND MAINTENANCE PAYMENTS 291) MILEAGE 292) EDUCATIONAL AND RECREATIONAL SUPPLIES 295) REPLACEMENT- MACHINERY AND EQUIPMENT 294) EDUCATIONAL AND RECREATIONAL SUPPLIES 295) BOOKS AND SUBSCRIPTIONS 296) EDUCATIONAL AND RECREATIONAL SUPPLIES 297) EDUCATIONAL AND RECREATIONAL SUPPLIES 298) CONVENTIONS/ EDUCATION 29~) PRINTING AND BINDING SERVICES 500) CONVENTIONS/ EDUCATION 501) OFFICE SUPPLIES 502) PRINTING AND BINDING SERVICES 305) CONVENTIONS/ EDUCATION 504) OFFICE SUPPLIES 505) PRINTING AND BINDING SERVICES 506) OFFICE SUPPLIES 507) PRINTING AND BINDING SERVICES 308) OFFICE SUPPLIES 509) HEALTH INSURANCE 510) OFFICE SUPPLIES 511) ADDITIONAL-DATA PROCESSING EQUIPMENT 512) MAINTENANCE SERVICE CONTRACTS 515) OFFICE SUPPLIES 514) OFFICE SUPPLIES 515) EDUCATIONAL AND RECREATIONAL SUPPLIES 516) MILEAGE 517) OFFICE SUPPLIES (001-060-6001-6529-0601) (001-060-6001-6529-0615) (001-060-6001-6345-0551) (001-060-6001-6545~0551) (001-060-6001-6545-0614) (001-060-6001-6545-0801) (001-060-6001-6546-0614) (001-060-6001-6555-0615) (001-060-6001-6355-0614 (001-060-6001-6666-0614 (001-060-6002-6661-0554 (001-060-6002-6662-0551 (001-060-6002-6662-0554 (001-060-6002-6662-0601 (001-060-6002-6663-0351 001-060-6002-6665-0554 001-060-6002-6665-0601 001-060-6002-6664-0551) (001-060-6002-6664-0601) (001-060-6002-6665-0551) (001-060-6002-6665-0601) (001-060-6002-6666-0204) (001-060-6002-6666-0601) (001-060-6002-6666-0826) (001-060-6002-6669-0552) (001-060-6002-6669-0601) (001-060-6002-6675-0601) (001-060-6002-6674-0614) (001-060-6002-6675-0551) (001-060-6002-6675-0601) $ 42 27 1,448 95 644 214 268 405 525,907 510 911 215 12,989 527 548 280 2,896 1,535 792 52,928 91 4,751 4,269 886 25 603 49 518) VEHICLE AND EQUIPMENT FUEL 319) REPLACEMENT- SCHOOL BUSES 520) VEHICLE AND EQUIPMENT SUPPLIES 521) INSERVICE WORKSHOPS 522) ELECTRICAL SERVICE 323 ) 524 ) 525 ) (001-060-6002-6676-0609 (001-060-6002-6676-0808 (001-060-6002-6678-0610 (001-060-6002-6680~0587) (001-060-6002-668i-0511) HEATING SERVICE (001-060-6002-6681-0512) TELECOMMUNICATIONS (001-060-6002-6681-0525) INSERVICE WORKSHOPS 326) JANITORIAL SUPPLIES 327) REPAIR AND MAINTENANCE SUPPLIES 528) REPLACEMENT- MACHINERY AND EQUIPMENT 529) MAINTENANCE SERVIOE CONTRAOTS 550) LEASE-RENT OF EQUIPMENT 551) REPAIR AND MAINTENANCE SUPPLIES 552) REPAIR AND MAINTENANOE SUPPLIES 555) REPLACEMENT- FURNITURE AND FIXTURES 554) VEHICLE AND EQUIPMENT SUPPLIES 555) POLICE SUPPLIES 556) PURCHASED SERVICES 557) FOOD 358) FOOD SERVICE SUPPLIES 559) REPAIR AND MAINTENANCE SUPPLIES 540) REPLACEMENT- MACHINERY AND EQUIPMENT 541) REPLACEMENT- FURNITURE AND FIXTURES 542) REPLACEMENT- DATA PROCESSING EQUIPMENT 545) REPLACEMENT- SCHOOL BUSES (001-060-6002-6681-0587) (001-060-6002-6681-0606) (001-060-6002-6681-0608) (001-060-6002-6681-0801) (001-060-6002-6682-0552) (001-060-6002-6682-0541) (001-060-6002-6682-0608) (001-060-6002-6685-0608) (001-060-6002-6685-0802) (001-060-6002-6684-0610) (001-060-6002-6685-0611) (001-060-6005-6788-0581) (001-060-6005-6788-0602) (001-060-6005-6788-0605) (001-060-6005-6788-0608) (001-060-6005-6788-0801 (001-060-6004-6500-0802) (001-060-6004-6502-0806 (001-060-6004-6676-0808 49,818 1,185 72 8,018 3,093 160 22 24,648 114,119 5,480 5,666 2,520 15,927 2,217 7,290 7,724 755 495 27,972 7,420 53 17,294 76,965 87,685 251,840 344) ADDITIONAL- MOTOR VEHICLES AND EQUIPMENT 545) REPLACEMENT- OTHER CAPITAL OUTLAYS 546) REPLACEMENT- OTHER CAPITAL OUTLAYS 547) RESERVE FOR PRIOR YEAR ENCUMBRANOES (001-060-6004-6676-0824/ (001-060-6004-6681-0809) (001-060-6004-6896-0809) (001-5551) $ 55,225 18~505 18.126 (57410,898) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. July 22, 1991 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Reappropriation of Outstanding Encumbrances as of June 30, 1991 At the close of fiscal year 1991, budget funds were obligated for outstanding encumbrances. Purchase orders or contracts have been issued for the goods and services as of the close of fiscal year 1991, but delivery of the goods, or performance of Reappropriation funds that were originally contractually for the goods and amounts are as follows: the services have not been completed. of these funds brings forward the unspent budget appropriated and obligated services. The appropriation e General Fund Open encumbrances Water Fund Open encumbrances Sewage Fund Open encumbrances Civic Center Fund Open encumbrances $5.410.898 $ 55,977 $1.045.094 $ 13.405 Internal Service Fund Open encumbrances $ 162,056 Honorable Mayor and Members of city Council Page 2 July 22, 1991 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these expenditures may be properly classified and liquidated. JMS/pac Attachment ~ector of Fin~¢ Office o! the City Clerk July 24, 1991 File #24A-51-54 Mr. Thomas Wright Executive Director Roanoke Valley SPCA, Inc. P. O. Box 11863 ~ Roanoke, Virginia 24012 Dear Mr. Wright: I am enclosing copy of Ordinance No. 30617-72291 amending S36.1-25, Definitions, and S36.1-271, Special exception uses, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (3), such amendment and addition relating to animal shelters and special exception uses in the HM, Heavy Manufacturing District, respectively. Ordinance No. 30617-72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem, Virginia The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, lhe 22nd Day of 0u]y, 1991. No. 30617-72291. VIRGINIA, AN ORDINANCE amending §36.1-25, Definitions, and ~36.1-271, Special exception uses, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, by the addition of a new sub- section (3), such amendment and addition relating to animal shelters and special exception uses in the HM, Heavy Manufacturing District, respectively. BE IT ORDAINED by the Council of §36.1-25, Definitions, and ~36.1-271, Chapter 36.1, Zoning, of the Code of the City of Roanoke that Special exception uses, of the City of Roanoke (1979), as amended, by the addition of a new subsection (3), such amendment and addition relating to animal shelters and special exception uses in the HM, Heavy Manufacturing District, be and are hereby amended and reordained as follows: §36.1-25. Definitions. For the purpose of this chapter certain terms and words used herein shall be defined as follows: Animal shelter: A use in which the principal activ- ity is the temporary housing of domestic animals which are stray, abandoned, abused, neglected or placed there for adoption or disposal of in a manner regulated by the Virginia Comprehensive Animal Laws. §36.1-271. Special exception uses. The following uses may be permitted in the HM district by special exception granted by the board of zoning appeals, subject to the requirements of this sec- tion: (3) Animal shelter. ATTEST: City Clerk. CITY P2:27 Roanoke City P~anning Commission July 8, 1991 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Proposed amendment of the following sections of Chapter 36.1, Zoning, of the Code of the City of Roanoke, 1979, as amended: Section 36.1-25 and Section 36.1 - 271. Background: ae Purpose of proposed ordinance amendments is to set forth a definition of an animal shelter and to provide for the use as a special exception in the HM, Heavy Manufacturing District. Petition to amend the ordinance was filed by the Roanoke Valley SPCA, Inc. on May 25, 1991. The following amendment was proposed by the petitioner: Section 36.1-25, by creating the following term to read as follows: Animal Shelter: A use in which the principal activity is the temporary housing of domestic animals which are stray, abandoned, abused, neglected or placed there for adoption or disposal of in a manner regulated by the Virginia Comprehensive Animal Laws. Section 36.1-271 (Special exception uses in the H~ district) by adding: (3) Animal Shelter. II. Current Situation: Ordinance and Names Subcommittee held numerous meetings with the City's Community Planning staff to discuss and evaluate possible revisions to ~e existing regulations and proposed text amendments. 355 Municipal Building 215 Churah Avenue~ S.W P,~ano~e, Virginia 24011 (703) 981-2344 Roanoke City Council Page 2 Plannin~ Commission public hearing was held on June 5, 1991. Mr. Mark St. Clair, a local veterinarian and member of the Board of Directors of the SPCA, appeared before the Commission. Mr. St. Clair informed the Commission that Mr. Tom Wright was no longer with the SPCA. He further stated that the SPCA intended to add a small addition to their existing building to accommodate the increased number of animals picked up in their service areas but found out in the present zoning district, they were not permitted to expand. He then informed the Commission that they were also made aware that the animal shelter was not a use defined in the zoning ordinance. Mr. St. Clair stated that the proposed amendment is to set forth a definition of their activity on the property and to provide for their use as a special exception in the HM zoning district. No one appeared before the Commission to speak in opposition to the proposed amendment. Mr. John Bradshaw, Chairman of the Planning Commission Ordinance and Names Subcommittee, informed the Commission that in the interest of time and responding to the urgent needs of the SPCA, the Subcommittee recommends approval of the proposed amendment as presented. III. Alternatives: City Council approve the proposed ordinance amendment. SPCA would be permitted to expand its building to meet its current service demands for temporary housing of domestic animals picked up by local animal control agencies. SPCA operations and activities conducted on the site would be a recognized and defined use in City zoning ordinance. B. City Council deny the proposed ordinance amendment. SPCA will not be permitted to expand its building to accommodate the additional service demands of the Roanoke Valley; alternative sites and facilities would have to be pursued. Roanoke City Council Page 3 SPCA would continue to be a legal nonconforming use at its current location and its operations and activities would continue to be an undefined use in accordance with the City zoning ordinance. IV. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Sowers absent), recommended that City Council approve the proposed amendment to the City's zoning ordinance. The proposed amendment would legally recognize an activity that serves the public interest and would permit that operation to expand to accommodate the service demands in the Roanoke Valley. Respectfully submitted, Charles A. Price, Chairman Roanoke City Planning Commission JRM:EDD attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner I O OKE VALLEY SPCA ID c. -- SOCIEFY FOR TIlE PI~'VENTION OF CRUELTY ?O ANIIw~AI.S -- P. O. ~ H~3 · Ro~o~, V~ 24022 · (703') 344-4~40 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Amendment of Sections 36.1-25 and 36.1-271 of the code of the City of Roanoke (1979), as amended, "Definitions" and "Special Exception Uses" (of the HM, Heavy Manufacturing District) respectively. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Roanoke Valley SPCA, Inc., own land in the City of Roanoke containing approximately 1.84 acres, more or less, located at 1313 Eastern Avenue, S.E.. Said proper~y is identified by Official Tax Numbers 3210301, 3210302, 3210303, 3210304, 3210305, 3210306, 3210314, 3210315, 3210316, 3210317, 3210318, 3210319, 3210220, 3210321, and 3210322. Said pro~erty is currently zoned ~M, Heavy Manufacturing District and an animal impoundment facility for the entire Roanoke Valley is currently operated on the property. In order to assist the Petitioners in their expansion of the existing animal impoundment facility for the purpose of accommodating an additional thirty (30) animals on the premises, the Petitioners wish to amend the above describe~ sections of the City Zoning Ordinance. Pursuant to section 36.1-690, of the Cede of the City of Roanoke (1979), as amended, the Petitioners hereby request that sections 36.1-25, "Definitions", and Section 36.1-271, "Special Exception Uses" of said Coda be amended to add the following items: Section 36.1-25, by creating the following term to read as follows: Animal Shelter: A use in which the principal activity is the temporary housing of domestic animals which are stray, abandoned, abused, neglected or placed there for ado~ion or disposal of in a manner regulated by the Virginia Comprehensive Animal Laws. Section 36.1-25, by adding: (3) Animal Shelter. .~.m~u are approprla~:e in that they will per, it a special ~oXrCep~eOndeP:cr~o be granted by the Board of Zoning Appeals · activity and proposed expansion which will WHEREFORE, the Petitioners request that the referenced amendments to Sections 36.1-25 and 36.1-271 Code of the City of Roanoke (1979), as a~ended, be made. Respectfully s~bmitted this 26th day of April, 1991. above of the T~o~as Wright, Director Roanoke Valley SPCA,~nc. P.O. Box 11863 Roanoke, Virginia 24022 Telephone: (703) 344-9606 Roanoke City Planning Commission Proposed Zoning Amendment June 5, 1991 Comment: The existing SPCA animal shelter is a legal nonconforming use in the HM, Heavy Manufacturing District. Expansion of the existing facility is currently not permitted. Rezoning of the subject property to a district in which the use or a similar use is permitted would not be good land-use planning at this location. As an alternative, the planning staff is recommending that the City Zoning Ordinance be amended to accommodate the use as a special exception in the HM District. Proposed Amendment(s): Section 36.1-25. Definitions. (page 2892) Create term to read as follows: Animal shelter: A structure in which the principal activity is the temporary housina of dom~st%c animals which are stray, abandoned, abused, neq~ected, or Dlaced there for adoption or disposal in a manner prescribed by the Virainia Comprehensive Animal Laws, ChaDteF 27.4 of Title 3.1 of the Code of Virain~a of 1950, as amended. Section 36.1-271. Special exception uses. (HM, Heavy Manufacturing District) (page 2942) Create item (3) to read as follows: Animal shelter. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S W, Room 456 Roanoke, Virginia 24011 Telephone: {703) 981-2541 June 19, 1991 SANDRA H. EAKIN Deputy City Clerk File #51 Hr. Thomas Wright Executive Director Roanoke Valley SPCA, Inc. P. O. Box 11863 Roanoke, Virginia 24012 Dear Mr. Wright: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of the Roanoke Valley SPCA, [nc., to amend Chapter 36, Zoning, Section 36.1-25, Definitions, and Section 36.1-271, Special Exception Uses, of the Code of the City of Roanoke, 1979, as amended, with regard to creation of a term perta.ining to ani- mal shelters. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 8, 1991, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the code amend- ments, which notice and Ordinance were prepared by the y Attorney's Office. Please review the Ordinance and if you e questions, you may contact Mr. Steven J. Talevi, Assistant :y Attorney, at 981-2431. Questions with regard to the City Planning Commission report should be directed to Mr. John R. Marlles, Chief of Community Planning, at 981-2344. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra PUBLIC54 Enc, Mr. Thomas Wright June 19, 1991 Page 2 Mr. Wayne G. Strickland, Executive Director, District Commission, P. 0. Box 2569, Roanoke, ~r. W. Robert Herbert, City Manager Ms Va Mr Mr ~r Mr Mr Administrator Mr. John R. Commi ss i on Ms. Doris Layne, Fifth Planning Virginia 24010 Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Nadine C. ~innix, Acting Director of Real Estate uation Charles A. Price, Chairman, City Planning Commission L. Elwood Norris, Chairman, Board of Zoning Appeals William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Charles ~. Huffine, City Engineer Ronald H. Miller, Building Commissioner and Zoning Marlles, Agent/Secretary, City Planning Office of Real Estate Valuation AU ,'~U~"~r-.~, - RECEIVED CITY C/.EP!~S OFFICE ~1 J~-8 P2:59 CITY CLERKS CFFICc RCA~'~O~E ?A 2~011 LIlY CF RO~N6Kc AFFIDAVIT OF PUOLIC;~TION PGKATIUN~ ~H/C~i CCKPuR~T~U~ IS PU~L1Sh~ OF THc ROA,~Cm~ TIMES ~ ~LRLU-NcmS, A THE SFAT~ Ok VIR~iNi~ OC ~EKTiFY 1HAT i~E~SPAPEK~ O:~ Tm[ FULLGmlN~ bArdS 0o/21/91 ~UR~I,~ & EvEalNG Oc/2~/2i MCK,Ni~,~ {, EVEi~I,NG NOTICE OF PUBLIC HEARING Avenue, S.W., Chapter 36.1, amended. TO WHOM IT MAY CONCERN: Pursuant to the provisions of ~15.1-431, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a public hearing on Monday, July 8, 1991, at 7:30 p.m., in the City Council Chambers, Fourth Floor, Municipal Building, 215 Church in order to consider amendments and revisions of Zoning, Code of the City of Roanoke (1979), as The proposed amendments would revise the following sections of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended: Section 36.1-25 and Section 36.1-271, the proposed amend- ments relating to animal shelters and special exception uses in the HM, Heavy Manufacturing District, respectively. A copy of said proposed amendments is available for review in the Office of the City Clerk, Room 456, Municipal Building, Roanoke, Virginia. Questions about the content of the proposed regulations should be directed to the Office of Community Planning, (703) 981-2344. All parties in interest and citizens may appear on the above date and be heard on the matter. GIVEN under my hand this 19th day of June , 1991. Mary F. Parker, City Clerk Please publish in full twice in the Roanoke Times & World News, Morning Edition, once on Friday, June 21, 1991, and once on Friday, June 28, 1991. Please send publisher's affidavit and bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W. Room 456 Roanoke. Virginia 24011 Telephone: (703)981-2541 April 30, 1991 SANDRA H. EAKIN Deputy C~ty Clerk File #51 Mr. Charles A. Price, Jr., City Planning Commission Roanoke, Virginia Chairman Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Mr. Thomas Wright, representing the Roanoke Valley SPCA, Inc., requesting amendment of Chapter 36, Zoning, Section 36.1-25, Definitions, and Section 36.1-271. Special Exception Uses, of the Code of the City of Roanoke, 1979, as amended, with regard to creation of a term pertaining to animal shelters. MFP:ra REZONE54, pc: Sincerely, ~.~.~ Mary F. Parker, CMC/AAE City Clerk Mr. Thomas Wright. Executive Director, Roanoke Valley SPCA, Inc., P. O. Box 11863, Roanoke, Virginia 24012 Mr. John R. Marlles, Agent/Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. Steven J. Talevi, Assistant City Attorney RO^NOKE V^LLE¥ SPCA INc. -- SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS -- P. O. Box 11863 · Roanoke, Virginia 2409-9 · (703) 344-4840 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Amendment of Sections 36.1-25 and 36.1-271 of the code of the City of Roanoke (1979), as amended, "Definitions" and "Special Exception Uses" (of the HM, Heavy Manufacturing District) respectively. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Roanoke Valley SPCA, Inc., own land in the City of Roanoke containing approximately 1.84 acres, more or less, located at 1313 Eastern Avenue, S.E.. Said property is identified by Official Tax Numbers 3210301, 3210302, 3210303, 3210304, 3210305, 3210306, 3210314, 3210315, 3210316, 3210317, 3210318, 3210319, 3210220, 3210321, and 3210322. Said property is currently zoned HM, Heavy Manufacturing District and an animal impoundment facility for the entire Roanoke Valley is currently operated on the property. In order to assist the Petitioners in their expansion of the existing animal impoundment facility for the purpose of accommodating an additional thirty (30) animals on the premises, the Petitioners wish to amend the above described sections of the City Zoning Ordinance. Pursuant to section 36.1-690, of the Code of the City of Roanoke (1979), as amended, the Petitioners hereby request that sections 36.1-25, "Definitions", and Section 36.1-271, "Special Exception Uses" of said Code be amended to add the following items: Section 36.1-25, by creating the following term to read as follows: Animal Shelter: A use in which the principal activity is the temporary housing of domestic animals which are stray, abandoned, abused, neglected or placed there for adoption or disposal of in a manner regulated by the Virginia Comprehensive Animal Laws. Section 36.1-25, by adding: (3) Animal Shelter. a NON-P~OFIT. TAX DEDUCTIBLE CHARI~Y - PROTECTING ANIMALS FROM ABUSE AND NEGLECT The petitioners believe that the amendments as herein described are appropriate in that they will permit a special exception permit to be granted by the Board of Zoning Appeals for the described activity and proposed expansion which will continue to serve and enhance the entire Roanoke Valley through its humane treatment of domestic animals. WHEREFORE, the Petitioners request that the above referenced amendments to Sections 36.1-25 and 36.1-271 of the code of the city of Roanoke (1979), as amended, be made. Respectfully submitted this 26th day of April, 1991. Thomas Wright, Exec~ve Directo~ Roanoke Valley SPCA,-Tnc. P.O. Box 11863 Roanoke, virginia 24022 Telephone: (703) 344-9606 Office of the City Clerk July 24, 1991 File #514 Hr. Rfchard E. Vtar Attorney P. O, Box 1371 Roanoke, Vtrgtnta 24007 Dear Hr. Vier: ! am enclosing copy of Ordinance No, 30618-72291 permanently vacating, discontinuing, and clostng a port,on of Harsha11 Avenue, S. W,, extending westerly approximately 7'50 feet from Intersection wtth Franklln Road to 1ts Intersection with an extension of the westerly 11ne of Fourth Street, S. W. Ordinance No. 30618-72291 was adopted by the Counctl of the Ctty of Roanoke on ftrst readtng on Honday, July 8, 1991, also adopted by the Counct1 on second readtng on Honday, July 22, 1991, and wtll take effect ten days following the date of 1ts second readtng. Sincerely, Hary F. Parker, CHC/AAE Ctty Clerk MFP:ra Eric. pc'- Commonwealth of Virginia, Department of General Services, P. O. Box 1282, Roanoke, Vtrglnta 24006 Hr. John g. Gibson, Jr., P. O. Box 8124, Roanoke, Vtrgtnta 24014 Hr. & Hrs. Edward D. Hurphy, 4315 Cravens Creek Road, Roanoke, Vtrgtnla 24018 Hr. ~tlltam P. Chtlders, Jr., c/o Hr. David H. Ch~lders, 3447 Srandtn Road, S. ~., Roanoke, ¥trg~nla 24018 Room 45~ Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703~ 981-2541 Mr. Richard E. Viar July 24, 1991 Page 2 pc: Ms. Jacquelyn G. Boeh, 3302 Crittendon Avenue, N. E., Roanoke, Virginia 24012 Mr. Alfred L. Brown, Route 1, Box 120, Callaway, Virginia 24067 Mr. Buford J. Blankenship, 1609 Campbell Avenue, S. E., Roanoke, Virginia 24013 Mr. & Mrs. Clarence H. Sutphin, P. O. Box 175, Cloverdale, Virginia 24077 Ms. Lela A. Smiley, 1435 Gratton Street, Salem, Virginia 24153 Mr. & Mrs. Curtis Mays, 406 Marshall Avenue, S. W., Roanoke, Virginia 24016 Ms. Ethelda L. Quam, c/o Mr. Curtis Lee Mays, 406 Marshall Avenue, S. W., Roanoke, Virginia 24016 Mr. & Mrs. Stuart P. Jackson, 406 Marshall Avenue, S. W., Roanoke, Virginia 24016 W & W Company, 406 Day Avenue, S. W., Roanoke, Virginia 24016 Mr. Benjamin E. Ellis, Jr., P. O. Box 692, Vinton, Virginia 24179 Ms. Gertrude L. Mardian, 105 Day Avenue, S. W., Roanoke, Virginia 24016 Roanoke City Teachers Federal Credit Union, 365 Day Avenue, S. W., Roanoke, Virginia 24016 Mr. & Mrs. James K. Sorrells, 361 Day Avenue, S. W., Roanoke, Virginia 24016 Mr. James D. Sorrells, 4711 Pennsylvania Avenue, N. E., Roanoke, Virginia 24019 Ms. Candance D. Staten, Route 1, Box 37, Hardy, Virginia 24101 Mr. & Mrs. Don L. Edmunds, 3817 Kentland Drive, S. W., Roanoke, Virginia 24018 Mr. Michael E. Levan, P. O. Box 1402, Roanoke, Virginia 24007 Mr. & Mrs. Francis D. Craddock, 336 Day Avenue, S. W., Roanoke, Virginia 24016 Mr. James G. Harvey, II, 1904 Westover Avenue, S. W., Roanoke, Virginia 24015 Mr. & Mrs. Richard A. Dearing, 501 Clydesdale Street, S. W., Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney The Honorable Jerome S. Howard, Jr., Commissioner of Revenue Ms. Nadine C. Minnix, Acting Director of Real Estate Valuation Mr. Charles A. Price, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Richard E. Viar July 24, 1991 Page 3 pc: Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Commission Mr. Edward R. Tucker, City Planner Ms. Doris Layne, Office of Real Estate Valuation Office of the City Clerk July 24, 1991 File #514 The Honorable Dale A. Hendrick Clerk of the Circuit Court Roanoke, Virginia Dear Mr. Hendrick: I am attaching copy of Ordinance No. 30618-72291 for proper recordation in your office, which provides for the permanent vacating, discontinuing and closing of a portion of Marshall Avenue, S. W., extending westerly approximately 750 feet from its intersection with Franklin Road to its intersection with an extension of the westerly line of Fourth Street, S. W. Ordinance No. 30618-72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely,/.~ O~ ~. ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Eno. pc: Mr. Richard E. Viar, Attorney, P. O. Box 1371, Roanoke, Virginia 24007 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd Day of July, 1991. No. 30618-72291. AN ORDINANCE permanently, vacating, discontinuing and closing a certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, the Trustees of the First Baptist Church have filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described herein- after; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by $30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on said application by the City Council on July 8, 1991, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to from permanently vacating, discontinuing and closing right-of-way. the public said public THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That portion of Marshall Avenue, S.W., extending westerly approximately 750 feet from its intersection with Franklin Road, S.W. to its intersection with an extension of the easterly line of 4th Street, S.W. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so'to do with respect to the closed portion of the right-of-way, reserving, however, to the City of Roanoke any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroach- ments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of- way of any such municipal installation or other utility or facility by the owner thereof. - 2 - BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's providing to the City an approved subdivision plat, combining al~ properties that would be landlocked by the closure of Marshall Avenue~ and providing for all necessary easements for utilities, both public and private, and in the event this condition has not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within one (1) year from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Trustees of the First Baptist Church, and the names of any other parties in interest who may so request, as Grantees. ATTEST: - 3 - City Clerk. RECEI~EO~ CITY CLER~ ~' FtCE 10:02 Roanoke City Planning Commission July 8, 1991 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from the Trustees of First Baptist Church, represented by Richard E. Viar, attorney, that a portion of Marshall Avenue, S.W., extending westerly approximately 750 feet from its intersection with Franklin Road, S.W., to its intersection with the easterly line of 4th Street, S.W., be permanently vacated, discontinuedand closed. I. Background: Marshall Avenue, is requested for closure from Franklin Road, S.W. to 4th Street, S.W. First Baptist Church owns all of the land and properties abutting both sides of this section of Marshall Avenue. Section of Marshall Avenue extending from Franklin Road, S.W. to 5th Street, S.W., has served as a westbound, one-way street for many years. Master Plan for First Baptist Church was reviewed by city staff in 1986. At that time, church representatives investigated the possibility of closing Marshall Avenue from Franklin Road to Fourth Street, S.W. Based on the preliminary information available, city staff advised the church that it appeared closing the street may be feasible due to the fact that the stzeet was utilized by 1,000 or less vehicles per day, and the existing street intersection at Franklin Road was too close to the Third Street signalized intersection. First Baptist Church did not file an application for street closure at that time. P, oo~n 355 Municipa~ Building 215 Church Avenue, SW~ I'~anoke, Virginia 24011 (703) 981-2344 Members of Council July 8, 1991 Page 2 II. Current Situation: A. Application for closure was received on May 14, 1991. Plannin~ Commission reviewed the subject request at its regular meeting of June 5, 1991. Opposition to the requested closure was expressed by Ms. Petie Brigham on behalf of the Board of Directors of Old Southwest, Inc. Ms. Brigham's comments related to the observation that the subject closure would not provide any public benefit. The only gain, in her opinion, would be to First Baptist Church to increase the church's parking capacity. Ms. Brigham also expressed the concerns of Old Southwest Inc., that the subject closure would increase traffic on Day Avenue, a highly residential street with many resident children. Mr. Michael LeVan (310 Darwin Road, SW) commented that he was not opposed to the closure of Marshall Avenue but he was concerned about an adjacent alley that adjoined his property. City staff has reviewed the request and the Planning Commission concurs with staff determination that changes have occurred in downtown plans and related thoroughfare areas during the past four (4) years. Implementation of Focus '89, Viaduct closing and construction of the 2nd Street connection (scheduled for early 1992) with Orange Avenue, N.E., ('U.S. Route 460) as a segment of the new loop-road system, will funnel additional traffic into the Franklin Road area. Master Plan for Franklin Road/Elm Avenue has been developed and was endorsed by the Planning Commission in January 1991. Master plan encourages new development in the area including development serviced via Marshall Avenue. Franklin Road widening project will result in a solid median for Franklin Road in the vicinity of Marshall Avenue and Third Street, thereby creating an improved intersection with Marshall Avenue. Downtown Service District was recently expanded to include the north side of Marshall Avenue from Franklin road to Fifth Street. Property on the north side of Marshall in zoned C-3, Central Business District. Marshall Avenue currently serves as an access connector to Franklin Road Members of Council July 8, 1991 Page 3 and the downtown. It is the intent that maximum economic development opportunities for commercially zoned property be encouraged and sustained in this area. E. Marshall Avenue from Fourth Street to Fifth Street is currently one-way and would have to be modified to allow two-way traffic if the street section between Franklin Road and Fourth Street were closed. Existin~ street pattern is presently effective in providing convenient access to properties on Marshall Avenue and in providing an alternative traffic route for east-west vehicles exiting the downtown CBD. Closure of street connection to Franklin Road would decrease future development potential of the area between Fourth Street and Fifth Street. III. Issues: A. Public interest. B. Franklin Road Master Plan. C. Economic Development opportunities. D. Effect on First Baptist Church. E. Land use. IV. Alternatives: City Council deny the application from First Baptist Church to close and vacate the subject section of Marshall Avenue, S.W. Public interest. Traffic patterns will be altered in the downtown and related thoroughfare areas by the new loop-road connection with Orange Avenue/U.S. Route 460. Franklin Road will be impacted with additional traffic. Major north-south traffic flow from U.S. 460 (Orange Avenue) into the downtown area is currently via Williamson Road to Elm Avenue and Jefferson Street. New road to be constructed beginning in 1992 connecting U.S. 460 (Orange Avenue) to Second Street, S.W. in the downtown area will provide an accelerated mode of access from U.S. 460/Orange Avenue, N.E. to Franklin Road, S.W. The Virginia Department of Transportation (VDOT) studies related to the design and construction projects for the new 2nd Street connection to Orange Avenue/U.S. 460 E., and the widening of Franklin Road, projects an increase in average daily traffic volumes (ADT) as follows: Members of Council July 8, 1991 Page 4 2nd Street~ S.W. Current (1988-89) ADT Volumes on 2nd Street, S.W., at Salem Avenue, S.W. 4,500 Pro~ected (design year 2010) ADT Volumes on 2nd Street, S.W., at Salem Avenue, S.W. 20,700 Increase in ADTs 16,200 Franklin Road, S.W. Current 1988-89 ADT Volumes on Franklin Road, S.W., between 3rd Street, S.W. and Elm Avenue, $.W. 9,500 VPD Projected (design year 2010) ADT Volumes on Franklin Road, S.W., between 3rd Street, S.W. and Elm Avenue, S.W. 14,000 VPD Increase in ADTs 4,500 The above projects are based on various types of data. The final and actual average daily traffic volumes may be higher or lower. Good planning practices should anticipate and provide for the maximum probabilities. Intersectional outlets (public streets) to provide for the needs of east and westbound traffic from this section of the Franklin Road corridor could play an important role in minimizing the impact of any increased traffic load along the new Franklin Road thoroughfare. Franklin Road Master Plan would be followed. Future development opportunities would be enhanced. Maximum economic development opportunities for con~uercially zoned land would be encouraged. Maintenance of street grid pattern would promote convenient access and improve development options. Properties located on the south side of Marshall Avenue are currently zoned commercial, C-1 (Office district) and properties located on the north side of Marshall Avenue are currently zoned commercial C-3 (Central Business District). Proximity and access for these commercially zoned properties to the new Franklin Road thoroughfare will significantly Members of Council July 8, 1991 Page 5 increase the potential for new cormmercial development of properties fronting on Marshall Avenue between 4th and 5th Streets. Effect on First Baptist Church. Church plans rely to some extent on the closure of this section of Marshall Avenue. The plan requires additional parking areas and expresses concern for church-related pedestrian safety. (Franklin Road/Elm Avenue corridor master plan ultimately recommends the construction of an additional parking structure accessed from Marshall Avenue.) Denial of the request will result in an inconvenience to First Baptist Church by denying the church the use of the land within the public right-of-way. Land use. Properties on Marshall Avenue would retain street frontage on Marshall Avenue and access to Franklin Road. Public street frontage and proper access to a major thoroughfare will have a positive effect on the future development and land use potential for the abutting properties. City Council approve the application to close and vacate the subject section of Marshall Avenue, $.W. Public interest. A clear assessment of the overall effect of pending street and right-of-way changes that are to occur in this area in the near future, cannot be made at this time. Closure of this section of Marshall Avenue, S.W., at this time could result in a future inconvenience to the public. Franklin Road Master Plan could be implemented; however, development opportunities in the northwest quadrant of Franklin Road would be reduced. Future land use would most likely be limited to surface parking. Economic development opportunities for the con~nercially zoned area between Fourth Street and Fifth Street would be greatly reduced due to the loss of direct access from the CBD. Downtown Service District revenues could be less due to the effect on development potential. Street grid system altered. Closure could result in disinvestment in properties between Fourth and Fifth Street. 4. Effect on First Baptist Church. Closure would be consistent with church plans. Members of Council July 8, 1991 Page 6 Land use: Se Closure would leave approximately 28 separate parcels of land owned by First Baptist Church landlocked without required street frontage. City has existing water, sewer, and storm drain lines within the right-of-way. Appalachian Power Company has facilities within the public right-of-way. de Roanoke Gas Company has a gas line within the public right-of-way. Closure, if effected, should be made subject to the following conditions: ae That the applicant agrees to prepare and submit to the City for review and approval, a proper subdivision plat, combining thereon all properties that would otherwise be landlocked by street closure. Plat should provide for all necessary easements for utilities, both public and private. That if the above-cited plat is not submitted, approved by the City and recorded in the Office of the Clerk of Circuit Court, within a period of one year from the date of any ordinance effecting such closure, said ordinance will become null and void with no further action by City Council being necessary. V. Recommendation: Planning Commission defeated a motion to approve the request by a vote of 4-2 (Messrs. Bradshaw and Claytor voting for the motion; Messrs. Buford, Price, Ferguson and Jones voting against the motion; and Mr. Sowers absent); thereby recommending that City Council aDDrove Alternative "__A" denying the applicant's request to close the subject section of Marshall Avenue, S.W. Recommendation is based on the following conclusions: ae Pending street changes will result in an increase in traffic on this section of Franklin Road. Closure would decrease development potential of commercial (C-3) and office district (C-l) properties situated on Marshall Avenue between 4th and 5th Streets. Members of Council July 8, 1991 Page 7 Public streets should be closed only when it can be accurately verified that the public at-large has no current or future need for such a public street. Ownership of properties abutting such a public street should not be a consideration for closure. Current traffic data for traffic origin and dispersal to and from Marshall Avenue was not available to the Commission at the public hearing. Percentage of Marshall Avenue traffic that was church-related could not be verified. It would be in the best interest of the public, both from an economic and traffic management standpoint, to retain this section of Marshall Avenue, S.W., as a public street connector from Franklin Road, $.W., until current and pending changes in the downtown thoroughfare areas have been completed and the proper needs of the public have been accurately established. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:ERT:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Attorney for the Petitioner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Application of the Trustees of the First Baptist Church for vacation of a portion of Marshall Avenue, S.W. APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF A PORTION OF MARSHALL AVENUE, S.W. MEMBERS OF COUNCIL: The Trustees of First Baptist Church, by counsel, apply to have that portion of Marshall Avenue, S.W. extending westerly from its intersection with the westerly side of Franklin Road S.W., to its intersection with an extension of the easterly line of 4th Street S.W., in the City of RoanOke, Virginia, permanently vacated, discontinued and closed pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of City of Roanoke (1979), aa amended. This portion of Marshall Avenue S.W., is more particularly described on the map attached and as follows: That. portion of Marshall Avenue S.W. extending westerly approximately 750 feet from its intersection with Franklin Road S.W. to its intersection witch an extension of the westerly line of 4~ Street S.W. The Trustees of First Baptist Church state that the grounds for this application are as follows: 1) The Church owns the fee simple title to all property adjacent to the portion of Marshall Avenue S.W. sought to be closed. Attached to this Application is a complete list, with mailing addresses of the owners of property between 4th Street S.W. and 5th Street S.W. who would be affected by the closing. 2) By resolution of the congregation of First Baptist Church adopted on February 6, 1991, the Trustees were given full authority and were directed to take such action as may be necessary or proper on behalf of the Church to have the portion of Marshall Avenue S.W. above described vacated, discontinued, and closed. A copy of the resolution is attached. 3) The new sanctuary of the Church presently under construction will displace most of the available parking area on Church property immediately to the wast of the main facilities. The Church has for years relied upon this space, together With its property on the south side of Marshall Avenue S.W. from Franklin Road S.W. to the vicinity of 4th Street S.W., to provide parking for members of the Church in attending worship services and other activities in the Church and in the Family Life Center, and for patrons of its Day Care Center operated in the north wing of the Church on Luck Avenue. As the Church is a "downtown# Church, with members and visitors attending from throughout the Roanoke Valley, and beyond, adequate parking is crucial. The portion of Marshall Avenue S.W. covered by this Application will be used in part to replace the lost parking area and to provide adequate access to the main entr~:e of the new sanctuary. 2 4) The Trustees have been advised that the planned Franklin Road S.W. widening and improvement project includes a median strip prohibiting traffic north bound on Franklin Road S.W. from turning left onto Marshall Avenue S.W., but, unless Marshall Avenue S.W. is closed pursuant to this Application, the plans will allow traffic south bound on Franklin Road S.W. to turn right onto Marshall. If Marshall Avenue is not closed at its intersection with Franklin Road S.W., the increased traffic that 'i~variably follows street wideningand improvement projects will present an even greater potential danger to pedestrian traffic crossing from the parking area on the south side of Marshall Avenue, particularly to children attending ~e Day Care Center. 5) The Trustees do not anticipate that property owners of Marshall Avenue west of 4tA~ Street S.W., or the general public, will be inconvenienced or otherwise adversely affected by the closing. The unclosed portion of Marshall Avenue between 4th Street and 5th Street S.W. will remain accessible to vehicular traffic from the mast (downtown) by way of Luck Avenue S.W. and 5th Street S.W. and Elm Avenue S.w. and 4th Street S.W. The Church will provide ~edestrian access from Franklin Road to 4th Stree~ comparable to that in existence now. WHEREFORE, t-he Trustees of First Baptist Church respectfully request that the above-described portion of Marshall Avenue S.W. be vacated by the Council of the City of Roanoke, Virginia, in 3 accordance wi~h Virginia Code Section 15.1-364 and Sec[ion 30- 14, Code of the City of Roanoke (1979), as amended. Respectfully submi=~ed, H. CLAY FERGUSON, JR., C. FRED ~LA~GUS, WILLIAM G. MASON, T. L. PLUNKETT, JR., BYRON D. PULTZ, TA~MADGE E. ROBERTS TRUSTEES OF THE FIRST B~DTIST CHURCH Counsel Richard E. Viar DODSON, PENCE, VIAR, WOODRUM & MACKEY P. O. Box 1371 Roanoke, Virginia 24007 (703) 345-0426 4 NAMes AND ADDRESSES OF PROPERTY O~NER~ ON MARSHALL AVENUE s-WL BETWEEN 4TH AND 5TH STREETS S.W. Commonwealth of Virginia Department of General Services 1012428 Mailing Address: 429 Marshall Avenue SW Roanoke, Virginia 24016 Commonwealth of Virginia Department of General Services Mailing Address: 429 Marshall Avenue SW Roanoke, Virginia 24016 1012432 Cosmonwealth of Virginia Department of General Services Mailing Address: Marshall Avenue SW Roanoke, Virginia 24016 1012440 John William Gibson, Jr. Mailing Address: P.O. Box 8124 Roanoke, Virginia 24014 1012801 Edward David & Charlotte J. Murphy Mailing Addreas= 4315 Cravens Creek Road S# Roanoke, Virginia 24018 1012802 Edward David & C~arlotts J. Murphy ..Mailtng Addrass= 4315 Cravens Creek Road SM Roanoke, virginia 24018 1012803 Edward David a Charlotte J. Murphy Mailing Address: 4315 Cravens Creek Road SW Roanoke, Virginia 24018 1012804 William Prince Childers, Jr. Mailing Address: c/o David H. Childers 3447 Grandin Road SW Roanoke, Virginia 24018 1012805 Jacquelyn Gustin Boeh Mailing Address: 3302 Crittendon Avenue NW Roanoke, Virginia 24012 1012806 Alfred L. Brown Mailing Address: Route 1, Box 120 Calaway, Virginia 24067 1012807 Buford J. Blankenship Mailing Address: P.O. Box 1692 Roanoke, Virginia 24008 1012808 Clarence E. & Bernice F. Sutphin 1012809 Mailing Address: P.O. Box 175 Cloverdale, Virginia 24077 Lela Ann Smiley Mailing'Address: 1435 Gratton Street Salem, Virginia 24153 1012810 Cuz~cis L. & Alice B. Nays .MeilingAddrees: 406 Marshall Avenue SW Roanoke, Virginia 24016 1012811 Ethelde L. Qua~ Mailing Address: ¢/o Mr. Curtis Lee Nays 406 Marshall Avenue S# Roanoke, Virginia 24016 1012812 Stuart P. & Ethel Mailing Address: Jackson, ETAL c/o Mr. Curtis Lee Mays 406 Marshall Avenue SW Roanoke, Virginia 24016 1012813 This is to certify that at a regular Business meeting of the congregation of First Baptist Church held pursuant to notice at 7:20 p.m. on February 6, 1991, the following resolution was duly adopted: BE IT RESOLVED by the congregation of First Baptist Church that the T.r~stees of the Church be and they ars.hereby authorized and directed to take such action as may be necessary or proper on behalf of the Church to have vacated, discontinued and closed that portion of Marshall Avenue, S.W. in the City o~ Roanoke, extending ~esterly from its intsrsectio wxth Franklin Road to lts intersection ~ith an n extension of the easterly line of Fourth Street, S.W. STREET LOCATION · - Ill Iii Remarks to Planning Commission, June 5, 1991, by Petie Brigham on behalf of the Board of Old Southwest, Inc. I imagine that each one of you is at least · partially inclined to recommend approval of First Baptist's request to close Marshall Avenue, in view of their enormous investment in thei~ n~w sanctuary. O1~ South~st, Inc., is not without appreciation for this project, either, illustrating First Baptist's obvious committment to the City of Roanoke· Many of our churches threaten to move to the suburbs if they are not allowed to demolish buildings and pave green spaces for the sake of parking. First Baptist is obviously here to stay. We fail to see, however, any PUBLIC benefit in the closing of Marshall Avenue. The only gain would be to First Baptist for their own ~ . .. p NG: Millions are to be spent in the Franklin-Elm widening project to improve traffic flow to and from downtown through Old Southwest. It makes absolute%y no sense to cut off one of the existing avenues of traffic flow. Closing Marshall will throw additional traffic onto Day Avenue, which is highly residential with many young children, unlike Marshall at that end, which is little more now than parking lots owned by First Baptist. Much of the new Day Avenue traffic will come, in fact, from First Baptist, who demolished two homes on Day Avenue in December 1990, for the purpose of ingress and egress for their Marshall Avenue parking lots, with th? Marshall closing in mind. Before you make a decision on First Baptist's request, I recommend that each of you, as well as First Baptist's ~lanners,.read a new book which is available at Books, Strings & Things. A~ERICA'S DOWNTOWNS, just published by the National Trust for Historic Preservation, assesses the effectiveness of courses of action in 10 inner cities: Atlanta, Boston, Cincinnati, Denver, Jersey City, Philadelphia, Roanoke, St. Paul, San Francisco and Seattle. Yes~ I ~id.say RO.A~.gKE! You will read about surface parking in inner cities - it's a problem; there's too much of it already; it can ruin a city. Unfortunately, if each business and church in downtown Roanoke and Old Southwest were given free rein to do whatever they desired about parking for their employees, customers or members, each would tear down the other, as well as eventually pave every park and greenspace, for their own private surface parking lots. . . W~ have ~ade too muc~ progress in Roanoke - and are acnlevlng national recognition for it - to allow our businesses and churches to be myopic about parking. They must look at the bigger picture - the longterm good of the community at large. They must learn to walk in the City of Roanoke, as they walk in the suburban malls· Old Southwest, Inc., opposes the closing of Marshall Avenue; doing so would serve only the private wishes of First Baptist, and detract from the good of the public. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W,Room456 Roanoke, Virginia 24011 Telephone: (703) 981-25Zll June 19, 1991 SANDRA H. EAKIN Deputy City Clerk File #514 ~r. Richard E. Viar Attorney P. O. Box 1371 Roanoke, Virginia 24007 Dear Mr. Viar: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke deny the request of your client, Trustees of First Baptist Church, that a portion of Marshall Avenue, S. W., extending westerly approxima- tely 750 feet from its intersection with Franklin Road to its intersection with an extension of the westerly line of Fourth Street be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 8, 1991, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. For your information, I am also enclosing copy of a notice of the public hearinq and an Ordinance providing for the closure, which notice and Ordinance ~ere prepared by the City Attorney's Office. Please review the Ordinance and if you have questions, you may contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the City Planning Commission report should be directed to Mr. John R. Marlles, Chief of Community Planning, at 981-2344. Mary F. Parker, CMC/AAE City Clerk MFP:ra PUBLIC67 Enc. Mr. Richard E. Viar June 17, 1991 Page 2 pc: Commonwealth of Virginia, Department of General Services, P. 0. Box 1282, Roanoke, Virginia 24006 Mr. John W. Gibson, Jr., P. 0. Box 8124, Roanoke Virginia 24014 ' Mr. ~ Mrs. Edward D. Murphy, 4315 Cravens Creek Road, S. Roanoke, Virginia 24018 ' Mr. William p. Childers, Jr., c/o Mr. David H. Childers, 3447 Grandin Road, S. W., Roanoke, Virginia 24018 Ms. Jacquelyn G. Boeh, 3302 Crittendon Avenue, N. E. Roanoke, Virginia 24012 ' Mr. Alfred L. Brown, Route I Box 120 Callaway Virginia 24067 ' ' ' Mr. Buford J. Blankenship, 1609 Campbell Avenue, S. E. Roanoke, Virginia 24013 ' Mr. & Mrs. Clarence H. Sutphin, p. O. Box 175, Cloverdale, Virginia 24077 Ms. Lela A. Smiley, 1435 Gratton Street Salem, Virginia 24153 ' Mr. & Mrs. Curtis Mays, 406 Marshall Avenue, S. W. Roanoke, Virginia 24016 ' Ms. Ethelda L. Quam, c/o Mr. Curtis Lee Mays, 406 Marshall Avenue, S. W., Roanoke, Virginia 24016 Mr. & Mrs. Stuart p. Jackson, 406 Marshall Avenue, S. Roanoke, Virginia 24016 ' W & W Company, 406 Day Avenue, S. W. Roanoke, Virginia 24016 ' Mr. Benjamin E. Ellis, Jr., P. O. Box 692 Vinton Virginia 24179 ' ' Ms. Gertrude L. Mardian, 105 Day Avenue, S. W. Roanoke, Virginia 24016 ' Roanoke City Teachers Federal Credit Union, 365 Day Avenue, S. ~., Roanoke, Virginia 24016 Mr & Mrs. James K. Sorrells. 361 Day Roanoke, Virginia 24016 Mr. James D. Sorrells, 4711 Pennsylvania Roanoke, Virginia 24019 Ms. Candance D. Staten, Route I Box 37 24101 ' ' Mr. & Mrs. Don L. Edmunds, 3817 Kentland Roanoke, Virginia 24018 Mr. Michael E. Levan, P. O. Box 1402, Roanoke 24007 ' Mr. & Mrs. Francis D. Craddock, 335 Day Avenue Roanoke, Virginia 24016 ' Mr. James G. Harvey, II, 1904 Westover Avenue Roanoke, Virginia 24015 ' Mr. & Mrs. Richard A. Dearing, Roanoke, Avenue, Avenue, Hardy, Drive, N. E., Virginia S. Virginia S. W., S. 501 Clydesdale Street, S. W., Virginia 24014 Mr. Richard E. Viar June 19, 1991 Page 3 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney The Honorable Jerome S. Howard, Jr., Co~issioner of Revenue Ms. Nadine C. Minnix, Acting Director of Real Estate Valuation Mr. Charles A. Price, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations ~r. Charles ~. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Commission Mr. Edward R. Tucker, City Planner Ms. Doris Layne, Office of Real Estate Valuation ilo ~ C~U4L~ CITY C££R~5 OFFICE '91 Jl%-8 P2:59 CITY CF ~FFIDAvlT OF PUeLiC~TiCN AEP~SENrATI~E Cr lmE ¥I~ES-.U~LU C~A- DALLY NE~SPAP~ PucLISr,~C 1~ KuANOKE~ iN NE~S~PEK$ 0~ /nc ~dLLd~l?~ d~TbS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, July 8, 1991, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: That portion of Marshall Avenue, S.W., extending westerly approximately 750 feet from its intersection with Franklin Raod, S.W. to its intersection with an extension of the westerly line of 4th Street, S.W. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 19th day of June , 1991. Mary F. Parker, City Clerk. Please publish in full twice in the Roanoke Times & World News, Morning Edition, once on Friday, June 21, 1991, and once on Friday, June 28, 1991. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Mr. Richard E. Viar, Attorney P. O. Box 1371 Roanoke, Virginia 24007 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S w, Room 456 Roanoke, Virg,ma 24011 Telephone: (703) 981-2541 May 14, 1991 SANDRA H. EAKIN Deputy City Clerk File #514 Mr. Charles A. Price, Jr., Chairman City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to S30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an application from Mr. Richard E. Viar, Attorney, representing Trustees of First Baptist Church, requesting that a portion of Marshall Avenue, S. W., extending westerly approximately 750 feet from its intersection with Franklin Road, S. W., to its intersection with an extension of the westerly line of Fourth Street, S. W. be permanently vacated, discontinued and closed. ' Sincerely, ./ Mary F. Parker, CMC/AAB City Clerk MFP:ra ST.CLOSE67 pc: Mr. Richard E. Viar, Attorney, p. O. Box 1371 Virginia 24007 ' Mr. John R. Marlles, Agent/Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. Edward R. Tucker, City Planner Mr. Steven J. Talevi, Assistant City Attorney Roanoke, RECEIYED CITY CLERKS OFFICE TO THg CI'i'~' CLgAK OF THg CI'I'~Z OF AOA-NOKg, VIRGIH~A A8:30 Request from the Trustees of First Baptist Church represented by Richard E. Viar, attorney, that a protion of Marshall Avenue, S.W., extending westerly approxiamately 750 feet from its intersection with Franklin Road, S.W., to its intersection with the easterly line of 4th Street, S.W., be permanentyly vacated, discontinued and closed. AFFI- DAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 24nd of May, 1991, notices of a public hearing to be held on the 5th day of June, 1991, on the street closure captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL OWNERz AGENT OR OCCUPANT ADDRESS 1012432 1012440 1012801 1012802 1012803 Commonwealth of Virginia Department of General Services John W. Gibson, Jr. Edward D. Murphy Charlotte J. Murphy 1012805 William P. Childers, Jr. 1012806 1012807 1012808 1012809 1012810 Jacquelyn G. Boeh Alfred L. Brown Buford J. Blankenship Clarence E. Sutphin Bernice F. Sutphin Lela A. Smiley P.O. Box 1282 Roanoke, VA 24006 P.O. Box 8124 Roanoke, VA 24014 4315 Cravens Creek Road, SW Roanoke, VA 24018 o/o David H. Childers 3447 Grandin Road, SW Roanoke, VA 24018 3302 Crittendon Ave. Roanoke, VA 24012 Route 1, Box 120 Callaway, VA 24067 1609 Campbell Ave. SE Roanoke, VA 24013 P.O. Box 175 Cloverdale, VA 24077 1435 Gratton Street Salem, VA 24153 1012811 Curtis L. Mays Alice B. Mays 406 Marshall Avenue Roanoke, VA 24016 1012812 Ethelda L. Quam c/o Mr. Curtis Lee Mays 406 Marshall Ave. Roanoke, VA 24016 1012813 Stuart P. Jackson Ethel E. Jackseon 406 Marshall Ave. SW Roanoke, VA 24016 1012814 1012815 1012816 1012818 1012819 1012821 1012822 1012824 W & W Company 406 Day Avenue, SW Roanoke, VA 24016 1012817 1012820 Benjamin E. Ellis, Jr. P.O. Box 692 Vinton, VA 24179 1012823 Gertrude L. Mardian 105 Day Avenue, SW Roanoke, VA 24016 1012918 Roanoke City Teachers Federal Credit Union 365 Day Ave. SW Roanoke, VA 24016 1012919 1012922 James K. Sorrells Betty B. Sorrells 361 Day Avenue, SW Roanoke, VA 24016 1012920 1012922 1012923 James D. Sorrells 4711 Pennsylvania Ave. Roanoke, VA 24019 1012921 Candance D. Staten Route 1 Box 37 Hardy, VA 24101 1012924 Don L. Edmunds Helen E. Edmunds 3817 Kentland Drive Roanoke, VA 24018 1012926 Michael E. Levan P.O. Box 1402 Roanoke, VA 24007 1012927 Francis D. Craddock Virginia A. Craddock 335 Day Avenue, SW Roanoke, VA 24016 1012929 1012930 1012931 James G. Harvey, II 1904 Westover Ave. SW Roanoke, VA 24015 1012932 Richard A. Dearing Nancy G. Dearing 501 Clydesdale Street Roanoke, VA 24014 i Martha 'Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 24th day of ~a~, 1991. Notary Publi~--~ My Commission Expires: Office of the City Clerk July 24, 1991 File #67-20 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30622-72291 releasing a portion of Strauss Park from its dedication to public park and recreational use, which 3.8 acres are needed for construction of the Peters Creek Road Extension Project. Ordinance No. 30622-72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief of Community Planning Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ibc 22,d Day of July. 1991. No. 30622-72291. AN ORDINANCE releasing a portion of Strauss Park from its dedication to public park and recreational use. WHEREAS, by Ordinance No. 16941, adopted April 4, 1966, City Council dedicated 25.68 acres of City owned property known as Strauss Park to public park and recreational use; WHEREAS, the westerly half of Strauss Park consisting of 14.773 acres of steeply sloping land has not been used for public park or recreational purposes, and it is not anticipated that such property will be needed in the future for such'uses; WHEREAS, City Council has previously approved an alignment for the Peters Creek Road Extension Project, such alignment being more particularly described in the attachment to the City Manager's report dated July 8, 1991, and such alignment would cause the pro- posed highway to pass through the 14.773 acres of Strauss Park described in the preceding paragraph; and WHEREAS, it is the intent of City Council to permit use of a portion of the westerly 14.773 acres for public highway construc- tion purposes which use advances the public health, welfare, safety and convenience to a greater degree than continued use of such property for public park and recreational uses; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. With respect to the 3.8 acres of Strauss Park included within the westerly 14.773 acres, which 3.8 acres are needed for construction of the Peters Creek Road Extension Project, and which 3.8 acres are more particularly described in the City Manager's report, dated July 8, 1991, Council declares that such real pro- perty is not necessary or desirable for public park or recreation- al use and that it is in the public interest that such property should be used for highway construction purposes. Council, there- fore, releases the dedication of such property to public park and recreational uses imposed by Ordinance No. 16941, adopted April 4, 1966, declares such property surplus to the City's needs for public park or recreational purposes and concurs in and authorizes the use of such 3.8 acres of real property for highway construc- tion purposes. 2. Council further concurs in and authorizes the temporary use of a portion of the westerly 14.773 acres of Strauss Park, such portion being more particularly described in the City Manager's report of July 8, 1991, for temporary construction pur- poses with respect to construction of the Peters Creek Road Extension Project, such portion utilized for temporary construc- tion purposes to revert to public park and recreational use upon the completion of such highway construction. ATTEST: City Clerk. RECEI',/EO CiTY CLERF, S OFFICE Roanoke, Virginia July 8, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Change in use of a portion of Strauss Park I. BackMround: City Council, by Ordinance No. 16941 dated April 4, 1966, designated the name Strauss Park and dedicated it for public park and recreational use. Peters Creek Road Extension was programmed by the Virginia Department of Transportation (VDOT) in its Six-Year Improvement Program in accor- dance with City Council's request on June 17, 1985 (Resolution No. 27613). Ce City Council, at its meeting on March 5, 1990, approved an alignment for Peters Creek Road Extension which included the need for this road- way to pass through Strauss Park. (See Attachment A.) II. Current Situation: At Strauss Park is one of 56 parks in the City of Roanoke. Its 25.871 acres was acquired by the City in 1966 and lies on the westerly side of Westside Boulevard, just north of Shenandoah Avenue, N.W. (See Attachment B.) Peters Creek splits the park land into two tracts. Eastern half of Strauss Park contains 11.098 acres and includes the park's recreational facilities. This portion was purchased by the City from Wilmont Realty Corporation. This section was developed with HUD Open Space Grant Funds. Western half of Strauss Park contains 14.773 acres of steeply sloping terrain which has not been used, nor is it any longer needed for uae, as a public park. This portion was a gift to the City of Roanoke from Wilmont Realty Corporation for use as public park and public recreation area. Mr. Maury Strauss, former president of Wilmont Realty Corporation, has agreed in writing to release this property from the restriction that it be used as a public park and public recreation area to the extent necessary for highway right-of-way for construction of this project, in a release dated May 31, 1991. No federal or state funds had been utilized in the original acquisition or development of this portion of Strauss Park. Page 2 VDOT's Environmental Quality Division has requested, for the purposes of completing the Final Environmental Assessment, that City Council to the extent possible provide a resolution to convert the park land required for construction from public park and recreational use to highway right-of-way, based upon the alignment through the park which has been previously recommended. The estimated amount of park land to be converted to highway right-of-way is 3.8 acres for permanent right- of-way. An additional 3.0 acres will be needed for a temporary construction easement, which will revert to park property upon project completion. A 3.4 acre area of parkland will be separated from existing park facilities (area between Spanish Trace Apartments and proposed roadway), leaving 15.6 acres remaining to the east. III. Issues in order of importance: A. Park impact B. Highway requirements C. Time schedule D. Acquisition IV. Alternatives in order of recommendation: Ae City Council formally determine that the property in Strauss Park required for construction and highway right-of-way is no longer necessary for public park purposes. Park impact would require that the City pursue, through VDOT, miti- gation measures as part of the highway project to lessen the impact from sights and sounds created by the highway. Safety of park users will need to be considered and addressed. Topography of this area is very steep and unusable for recreational purposes in Strauss Park. No park area funded by federal funds is affected. 2. Highway requirements would be met. The use of the property would be consistent with highway needs. 3. Time schedule would not be delayed. Acquisition of park land by VDOT would be handled by quitclaim deed from the City in a mutually agreeable manner at such time as the transaction is necessary. Page 3 City Council not convert the parkland in Strauss Park required for construction to highway right-of-way. 1. Park impact would be minimal as it would not be used for highway right-of-way. 2. Highway requirements would not be met. 3. Time schedule for the highway project could be delayed. 4. Acquisition is not achieved. Recommendation is that City Council formally determine that the land in Strauss Park required for construction and highway right-of-way is no longer necessary for public park purposes. Sincerely, W. Robert Herbert City Manager WRH/RKB/fm ce: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Manager, Parks, Recreation and Grounds Maintenance City Engineer Chief, Community Planning Parks Planner L Office of the City Clerk July 24, 1991 File #2-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30626-72291 authorizing the lease of an approximate 140 acre portion of the Roanoke Centre for Industry and Technology to Paul Umbarger, at a lease fee of $20.00 per acre per year for a term of five years. Ordinance No. 30626- 72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Paul Umbarger, Eagle Valley Ranch, 5280 Hunting Hills, Roanoke, Virginia 24014 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief of Economic Development Mr. Kit B. Kiser, Director of Utilities and Operations Mr. George C. Snead, Jr., Director of Administration and Public Safety Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd Day of July, 1991. No. 30626-72291. AN ORDINANCE authorizing the lease of certain city-owned pro- perty to Paul Umbarger upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest respectively, in form approved by the City Attorney, an appropriate lease agreement with Paul Umbarger of an approximate 140 acre portion of the Roanoke Centre for Industry and Technology at lease fee of $20.00 per acre per year for a five year term with Lessee agreeing to comply with all applicable regulations and to provide appropriate indemnification and insurance coverage and such other terms and conditions as are deemed appropriate and as more particularly set forth in the report to this Council dated July 8, 1991. ATTEST: City Clerk. Roanoke, Virginia July 8, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Farm Land Lease - "Douthat Farm" (RCIT) The attached staff report was considered by the Water Resources Committee at its meeting on June 17, 1991. The Co~nittee recommends that Council authorize the appropriate City officials to execute a lease of the approximately 140 acre "Douthat Farm", a portion of RCIT, to Eagle Valley Ranch, Mr. Paul Umbarger, at a lease fee of Twenty Dollars ($20.00) per acre per year, for a five year term, in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowies, Chairman Water Resources Cormmittee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Chief, Economic Development Manager, Parks & Grounds Mr. Paul Umbarger, Eagle Valley Ranch INTERDEPARTMENTAL CO~UNICATION DATE: TO: FROM: SUBJECT: June 17, 1991 KMi~bers, Water Resources Committee · ~Kise~, Dir o Utilities Herberr .~Manager & Operations, thru W. Robert FARM LAND LEASE "DOUTHAT FARM" (RCIT) I. Baok~round: A. Douthat Farm acquired by City in October 1989. A. Wade Douthat leased the property back to provide himself time to acquire new property and move. The farming rights to the approximately 140 acre tract were leased for $20.00 per acre per year. Lease of farm land portion of property terminated on July 13, 1990 at Mr. Douthat's request. Lease of House and Cabin extended on a month- to-month basis at the time by Ordinance No. 30204-82790. Purchase Order No. 97350, dated November 21, 1990, employed the ser- vices of Eagle Valley Ranch, c/o Paul Umbarger, to provide labor and materials to curtail vegetation growth to 12 inches for the period November 15, 1990 thru June 30, 1991, with the stipulations that ven- dor will be permitted to graze livestock, mow hay or till crops on the property and will provide and maintain fencing to secure livestock and assume all liability for damage to and by his actions or actions of his livestock, machinery, equipment, employees and guests. P.O. may be cancelled upon 30 days notice. Eagle Valley Ranch agreed that when the term of Purchase Order No. 97350 expired they would accept a month-to-month lease similar to that given to Mr. Douthat. This involves installing, maintaining, moving, and removing fencing subject to lease termination or leased area revi- sion on a 30 day notice basis. II. Current Situation: A. The term of Purchase Order No. 97550 expires on June 30, 1991. lease should be in effect by that time. A Water Resources Committee RE: Douthat Farm (RCIT) Page 2 III. Issues: A. Need B. Timin$ C. Cost to City D. Income to City E. Indemnification & General Liability Insurance IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City officials to execute a lease of the approximately 140 acre "Douthat Farm", a portion of RCIT, to Eagle Valley Ranch, Mr. Paul Umbarger, at a lease fee of Twenty Dollars ($20.00) per acre per year, for a five (5) year term, which will automatically extend on a year- to-year basis thereafter unless cancelled by either party, lease to be terminable by either party at any time upon thirty (30) days written notice. Lessor to have the option, to require Lessee to move or remove crops and cattle from all or portions of the property if and when it/they are to be developed for industrial purposes. The lease fee to be adjusted annually based upon the total acreage remaining in farm use on July 1 of each year should the lessor remove portions of the property for industrial purposes. Lessor will attempt to time repossession of the land so as to allow reasonable time for standing crops to mature and be harvested. Need by City for means to keep growth down on property and peti- tioner for farm land is met. Timing to execute new lease as near as possible to July 1, 1991, is met. 3. Cost to City is zero. 4. Income to City is $20.00 per acre per year ($2,800.00 per year)· Indemnification and Commercial General Liability Insurancn including bodily injury and property damage with minimum limit of $1,000,000.00 per occurrence with the City named as additional insured will be provided by Eagle Valley Ranch in form approved by the City Attorney and Risk Manager. Committee not recommend to City Council that it authorize the lease of farming rights to the "Douthat Farm" portion of RCIT to Eagle Valley Ranch. Need by City for means to keep growth down and by Eagle Valley Ranch for farm land is not met. 2. Timing to execute lease by July 1, 1991 is moot. Water Resources Committee RE: Douthat Farm (RCIT) Page 3 3. Cost to City is cost of maintaining 140 acres of farm area. 4. Income to City is zero. 5. Indemnification and General Liability Insurance is not an issue. Ve Recommendation: Committee recommend to City Council that the "Douthat Farm" portion of RCIT be leased to Eagle Valley Ranch in accordance with Alternative "A". KBK/RVH/fm co: City Attorney Director of Finance Director of Public Works Chief, Economic Development Manager, Parks & Grounds Mr. Paul Umbarger, Eagle Valley Ranch Director of Utilities & Operations November 9, 1990 Mr. Paul Umbarger Eagle Valley Ranch 5280 Hunting Hills Roanoke, VA 24014 Dear Mr. Umbarger: Reference your telephone call of November 6. I believe that Mr. Douthat's time has expired for the removal of fencing material; however, I have placed a phone call to his attorney to determine if there is to be any dissension regarding this matter. Attached for your information is a staff report to our City Water Resources Committee, acting in its secondary capacity as Real Estate Committee, which sets out the conditions of our month-to-month lease with Mr. Douthat. Are you agreeable to these same general conditions? I understand the big difference is Mr. Douthat had to maintain the fencing during the lease term but retained the right to remove the fencing under the original purchase agreement while you would need to restore secure stock fencing and maintain it subject to lease termination/area revision on a 30-day notice basis. Please let me know if you would like for me to seek City Council authority for a lease under the conditions implied or if you have a counter proposal. Respectfully, it B. Kiser, Director Utilities & Operations KBK:afm Attachment cc: Mr. Richard V. Hamilton, Real Estate Agent Room ~354 Municipal Bu;Ic~ing 215 Church Avenue 5 W Roanoke Virginia 24011 (703) 981-2602 Office of the City Clerk July 24, 1991 File #2-22 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30627-72291 authorizing a lease agreement with the Skate Department of Health for the Health Center Building located on the southwest corner of Campbell Avenue, and Eighth Street, S. W., for a term of five years at a rental rate of $45,000.00 per year. Ordinance No. 30627-72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Eugene L. Full, Administrative Manager, Roanoke City Health Department, 515 Eighth Street, S. W., Roanoke, Virginia 24016 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 22nd Day of July, 1991. No. 30627-72291. VIRGINIA AN ORDINANCE authorizing the lease of certain city-owned pro- perty to the State Department of Health upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest respectively, in form approved by the City Attorney, an appropriate lease agreement with the State Department of Health for the Health Center Building on the southwest corner of Campbell Avenue, S.W. and Eighth Street, S.W. for a five year term at a rental rate of $45,000.00 per year and upon such other terms and conditions as are deemed appropriate and as more particularly set forth in the report to this Council dated July 8, 1991. ATTEST: City Clerk. -- LEASE This DEED OF LEASE, entered into this -29. ............ day of . ~l.~y. ....................................... , 19 .~.~-......_, ' The herein described property and premise~ are hereby leased to be used and occupied by the Lessee for its agent or agents for such purpose or purpo~s as the Lessee may now or hereafter be empowered by law to use the same, in any or all of the undertakings of the Lessee and its agent or sfliliate~. This lease shall commence on the 1st day of Jul2( 19.~:..., and extend for a period of .......fi(] ........ month% ending on the $.0~h._... day of ....J.u/xe .................................. 19.R~.., yielding therefrom, during the ~ald term the rental of .....~.~QQJ]....Q.Q...c]q~:.~.0.~'.~ .................... which amount shall be due and payable u follow~: 311,250.00 at the end of each quarter. (a) To deliver quiet po~e~ion of said premises to the L~aee on the e~eetive date of this lea~e; (b) To deliver the said premises in good repair suitable to the use for which they are leased and warrants (c) To keep the ~ald premise~ and all plumbing, heating, aircondltionlng, electrical and mechanical devices and (1) It is m~tually covenanted and agreed by the Lessor and the Lessee: (a) That tor the purpese ot this Lease, it is mutually understood and agreed that where the words "repairs" and/or "restoration" are used, the same shall be deemed to include the replacement of broken glass; (b) That if the s~id premia~ be so damaged by fire or otherwise as to render the same, in the opinion of the Lessee, untenantable, this Lease shall immediately terminate; (c) That in the event that by operation of law the Lessee shall cea.~ to exist, or that the ~owers of the Lessee shall be so construed as not to permit the Lessee to continue to use the premises here~n demised for the purpose for which they shall have been used, then in that event, this Lea~e and all responslbil~ty and liability of the Lessee of whatever kind hereunder shall terminate; (d) That a written notice of sixty days shall be given by the L~s~e shou d t des re to vacate he said premises at the term'na on of th's Lease and shou d the Le~or de~ re ~e~sion at the termination a llke sixty day notice shall be required to be g~ven by the Lessor; (e) That any and all notices affecting this Lease may be served by the parties hereto or their duIy authorized agents, as effectively as if the same were served by any oi~cer authorized by law to serve notices; and the · of the propetW herein described and no agent af either parry bas any authority to alter, amend, or waive The Lessor hereby designates ....q})):~ 9~_.l~.J:J:.~:.r~:~_.~:~l~_~gJ-].~¢~J~.Qp.~ ..................... xeh~e address Munici al Buildin ~ Roanoke Vxr inia i~ ..................P ....................... .c.[ ............................ ~ ..................................... as the agent o{ the Lesso~, and any and all notices hereunder, when served u~on the said Agtnt, shall have the same force and effect as if IN '~,'qTNESS WHEREOF, the parties hereto have al~llxed their signatures and seals. This lesse ~rrangnme~t is recommended this _. ~t;% .................. dsy of ......... .~-Y. ..................... APPROVED: (Local Health Director or Program Director) (Division of Engineering and Buildings) (Health Department Division Director) Date ....................................................................................................... (SEAL) (Director of Administration, Virginia State Department of HeaIth) ...................................................... (SEAL) (Le~or; if coq:oration, state title) (SEAL) Attest: ........................................................................................... (2) PROPOSAL FORH PROPOSAL FOR PROVIDING LEASED SPACE FOR COHHON~ALTI[ OF VIRGINIA, Department of Health ClTY/(~q~OF Roanoke We, City of Roanoke propose to provide 18,000 rentabJe square feet ! space which will satisfy your need for 18~000 * usable square feet, which will be available for occupancy on July 1 , 19~ 93 for an initial term of (60) ';~ months. The space is on the two floor(s) of the Health Center Buildinq Building located at 515 Eighth Street, S.W. The building complies/will comply by the available date with all Federal, State, and Local health, fire, and s~ety regulations, and has at least minimum handicapped access standards. The Lessor will also certify the building to be free of friable asbestos. * parking spaces will be provided to the Commonwealth at the subject location. The rent for the initial term shall be $ 225.oo0.0o /annum which is the £ull cost of this space ~1~0~~. If we are the successful proposer, we will enter into a lease contract on the State Standard Lease Form within (10) days of its being provided to us. We have attached a summary statement consisting of the proposed rent, terms, conditions, physical, description, and services to be provided. Also attached are the required floor plans and location map, and we understand that failure to respond to advertisement specifications, including the proposal deadline may result in exclusion. Additional comments concerning this proposal eAgency to complete 1 Based upon ANSI Standard Z65.1-1980 (approved current Standard Method of ~easuring Floor Area in Office Buildings. 2 .' Based upon AMSI Standard Al17.1-1980 {approved current Specifications for Making Buildings and Facilities Usable by physically handicapped people. edition) edition) Accessible to and Lessor Directive No. l, Attachment L, Revised 7/I/86 Date RECE!VEO CITY CLEPi{S OFFICE ~ ~28 ~0:43 Roanoke, Virginia .. July 8, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease Renewal - Health Department The attached staff report was considered by the Water Resources Co~nittee at its meeting on June 17, 1991. The Committee recommends that Council authorize the appropriate City officials to execute a new five (5) year lease agreement with the State Department of Health for their use of the Health Center Facility. Respectfully submitted, EliZabeth T. Bowles, Chairman ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Water Resources Committee Eugene L. Full, Administrative Manager, Health Department INTERDEPARTMENTAL CO~4UNICATION DATE: TO: FROM: RE: June 17, 1991 M~mbe~, ~er Resources Committee i~t B. ~iser, Director of Utilities ~rations, thru W. Robert Herbert, City Manager~J LEASE RENEWAL HEALTH DEPARTMENT Background: A. City Council authorized the renewal of the lease of the Health Center Facility to the State Department of Health for a five (5) year term (July 1, 1986 thru June 30, 1991) by Ordinance No. 28217, dated July 14, 1986. B. State law, enacted in 1980, eliminated automatically renewable leases by state agencies. C. City lease time limit is five (5) years without public advertisement and receipt of bids. D. Health Center was originally constructed in 1951 at a cost of $400~901.55 using Federal Hill-Burton funds. The City paid 33.5 per- cent of that cost. II. Current Situation: A. A new lease has been submitted by the State Department of Health. B. Rate structure has remained the same as the fifth year of the current term in proposed new five (5) year lease (attached), which produces $45~000.00 per year. C. Payment reimburses the City for building maintenance costs. III. Issues: A. Timin~ B. Receipts to City Water Resources Committee RE: Lease Renewal/Health Department Page 2 IV. Alternatives: A. Committee recommend that City Council authorize the appropriate City officials to execute a new lease agreement with the State Department of Health, with a five (5) year term and with quarterly payments (shown in the attached lease document) which will produce $45~000.00 in lease payments each year. 1. Timin~ to provide finalized lease as near as possible to the beginning date of July 1, 1991 is met. 2. Receipts to City are $225~000.00 for the five (5) year term of the lease. B. Committee recommend that City Council not authorize the execution of a new lease agreement. 1. Timin~ for renewal of lease is disrupted. 2. Receipts to City will be zero until some subsequent negotiations produce a lease for the facility. Recommendation: City Council authorize the appropriate City officials to execute a new five (5) year lease agreement with the State Department of Health for their use of the Health Center Facility. KBK/RVH/fm Attachments cc: City Attorney Director of Finance Eugene L. Full, Administrative Manager, Health Department Office of the City Clerk July 24, 1991 File #2-501-169 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30628-72291 authorizing a lease agreement with Blue Cross and Blue Shield of Virginia for placement of a 4'x4'x4' cube on the northwest corner of Key Plaza approximately 15 feet from the right-of-way of South Jefferson Street and approximately 10 feet from the right-of-way of Franklin Road, S. E., on a month-to-month agreement at no charge, upon certain terms and conditions. Ordinance No. 30628-72291 was adopted by the Council of the City of Roanoke on first reading on Monday, July 8, 1991, also adopted by the Council on second reading on Monday, July 22, 1991, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Larry E. Skeens, Building Manager, Blue Cross and Blue Shield of Virginia, P. O. Box 13047, Roanoke, Virginia 24045 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 22nd Day of July, 1991. No. 30628-72291. VIRGINIA AN ORDINANCE authorizing the lease of certain city-owned pro- perty to Blue Cross and Blue Shield of Virginia upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest respectively, in form approved by the City Attorney, an appropriate lease agreement with Blue Cross and Blue Shield of Virginia for placement of a 4'x4'x4' cube on the northwest corner of Key Plaza approximately 15 feet from the right-of-way of South Jefferson Street and approximately 10 feet from the right-of-way of Franklin Road, S.E. on a month-to-month agreement at no charge with Lessee agreeing to comply with all applicable regulations and to provide appropriate indemnification and insurance coverage and as more particularly set forth in the report to this Council dated July 8, 1991. ATTEST: City Clerk. RECEIVED CITY CLER~S OFFICE '~1 ~N 28 ~,~0 .~ Roanoke, Virginia · July 8, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sign on City-Owned Property Blue Cross-Blue Shield of Virginia (BC/BS) The attached staff report was considered by the Water Resources Committee at its meeting on June 17. 1991. The Committee reco~ends that Council authorize a month-to-month lease in form approved by the City Attorney permitting BC/BS to erect a new sign on City-owned property in accordance with conditions stated in the attached report. Respectfully submitted, Bowles, Chairman ETB:KBK:afm Attachment CC: Water Resources Co.~nittee City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Manager, Parks & Grounds Larry E. Skeens, Building Manager, BC/BS INTERDEPARTMENTAL CO~UNICATION DATE: TO: FROM: RE: June 17, 1991 ~ers, W~ter Resources Committee ~it B. Kiser, Dir~c~.~f Utilities & Operations, W. Robert Herbert~Manager SIGN ON CITY-OWNED PROPERTY BLUE CROSS-BLUE SHIELD OF VA (BC-BS) thru Background: A. Location of BC-BS is on the southeast corner of the intersection of South Jefferson Street and Franklin Road, S.E. Landscaped plaza in front of BC/BS on Jefferson Street, "Key Plaza", Lot 3A, Downtown East, Official Tax No. 4016001, is owned and maintained by the City of Roanoke. Pavin~ and water leakage problems have occurred on Key Plaza. This will require petitioner to use caution in installation of sign on plaza. II. Current Situation: III. Request has been received from BC/BS (see attached letter, attachment and maps) for permission to place a 4'x4'x4' cube with lettering and logo on all four (4) sides on the northwest corner of Key Plaza approximately fifteen (15) feet from the right-of-way of South Jefferson Street and approximately ten (10) feet from the right-of-way of Franklin Road, S.E. (see maps). Sign will not be lighted. BC/BS must comply with all applicable regulations, including sign ordinance, etc. Issues: A. Need B. Timing C. Indemnification & General Liability Insurance D. Structural Inte6rity Water Resources Committee RE: Sign - BC/BS of VA Page 2 IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City officials to execute a month-to-month agreement, at no charge, allowing BC/BS to erect a sign, in the form of a 4'x4'x4' cube, with lettering and logo on all four (4) faces to be located on the north- westerly corner of a City-owned parcel identified by Official Tax No. 4016001 ("Key Plaza") approximately fifteen (15) feet from the easterly right-of-way line of South Jefferson Street and ten (10) feet from the southerly right-ofway line of Franklin Road, S.E. Need by petitioner for better identification of it's location is met. Timin~ to proceed with installation as quickly as possible is met. Indemnification and Commercial General Liability Insurance in- eluding bodily injury and property damage with a limit of $1,000,000.00 per occurrence with the City named as additional insured is to be provided by petitioner in form and amounts acceptable to the City Attorney and Risk Manager. Structural Integrity of paving and other elements of Key Plaza will be guaranteed by petitioner. Committee not recommend to City Council that it authorize a month-to- month lease allowing BC/BS to erect a new sign on City-owned property on the southeast corner of the intersection of South Jefferson Street and Franklin Road, S.E. 1. Need by petitioner for improved identification is not met. Timin$ to proceed with installation as quickly as possible is not met. 3- Indemnification and General Liability Insurance is not an issue· 4. Structural Integrity of surface of Key Plaza is not an issue. Water Resources Committee RE: Sign - BC/BS of VA Page 3 Ve Recommendation: Committee recommend to City Council that it authorize a month-to-month lease in form approved by the City Attorney permitting BC/BS to erect a new sign on City-owned property in accordance with Alternative "A". KBK/RVH/fm Attachments City Attorney Director of Finance Director of Public Works Manager, Parks & Grounds Larry E. Skeens, Building Manager, BC/BS R O. Box 13047 Roanoke~ Vi~inia 24045 (7O3) 9855OOO May 24, 1991 Mr. W. Robert Herbert City Manager Municipal Building 215 Church Avenue Roanoke, VA 24011 Dear Mr. Herbert: Blue Cross Blue Shield of Virginia, Government and Individual Business Center, would like to erect a sign on the Key Plaza for better identification of our location for our subscribers and visitors. I have attached a copy of the sign and a plot showing the location which we have selected that we feel will give the best visibility. Should you have any questions regarding this project, please feel free to call me. As always, your cooperation is greatly appreciated. Respectful 1 y, Building Manager Blue Cross Blue Shield of VA - GIBC 985-5042 Government and Individual Business Center