HomeMy WebLinkAboutCouncil Actions 10-14-91ROANOKE CITY COUNCIL
SPECIAL MEETING
Monday, October 14, 1991
5:00 p.m.
City Council Chamber
2.
3.
4.
5.
Call to Order. Vice-Mayor Musser.
Roll Call.
Invocation.
The Pledge of Allegiance to the Flag of the United States of America.
Statement of purpose. Vice-Mayor Musser.
The purpose of the special meeting is to convene in Executive Session to
discuss a matter regarding the acquisition and disposition of real property,
specifically property to be acquired and disposed of in connection with the
development of the Hotel Roanoke Project, pursuant to Section 2.1-344
(A) (3), Code of Virginia (1950), as amended.
Motion to convene in Executive Session to discuss a matter regarding the
acquisition and disposition of real property, specifically property to be
acquired and disposed of in connection with the development of the Hotel
Roanoke Project, pursuant to Section 2.1-344 (A) (3), Code of Virginia (1950),
as amended.
Certification of Executive Session.
Adjournment.
NOEL C. TAYLOR
Mayor
CITY OF ROANOKE.
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011
Telephong: (703)981-2444
October 10, 1991
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke,
I am calling a special meeting of the Roanoke City Council on Monday, October 14,
1991, at 5:00 p.m., in the City Council Chamber, fourth floor of the Municipal
Building.
The purpose of the special meeting will be to convene in Executive Session to discuss
the following matter:
A request of the City Manager .to discuss a matter regarding the
acquisition and disposition of real property, specifically property to be
acquired and disposed of in connection with the development of the
Hotel Roanoke Project, pursuant to Section 2.1-344(A)(3), Code of
Virginia (1950), as amended.
It is not anticipated that any public action will be taken at such meeting.
NCT :jas
Sincerely yours, ~}
Noel C. Taylor, MayoWl, i[
City of Roanoke ~
pc:
Mr. W. Robert Herbert, City Manager
Mr. Earl B. Reynolds, Jr., Assistant City Manager
Mr. Wilburn C. DibHng, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Mary F. Parker, City Clerk
October 14, 1991
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss acquisition and disposition of real property,
specifically property to be acquired and disposed of in connection
with the development of the Hotel Roanoke Project, pursuant to
~2.1-344(A)(3), Code of Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
WRH:f
cc: Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
Fitzpatrick
(30724)
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
October 14, 1991
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- RoB Call. Mayor Taylor was absent.
The invocation will be delivered by Mr. Dic Burbage, Worship Leader,
Edgewood Christian Church. Present.
The Pledge of Allegiance to the Flag of the United States of America will
be led by Vice-Mayor Howard E. Musser.
BID OPENINGS
Bids for gravity retaining wall and related work at Patterson and
Campbell Avenues, S. W.
Eight bide were referred to a comm{ttee composed of Messrs.
W]lite, Chai~nan, Clark and Kiser, for tab,,l~tion, report and
recommendation to Council.
PUBLIC HEARINGS
Public hearing on the request of Lady Bird Apparel, Inc., a
Virginia Corporation, that a certain ten foot alley, more or less,
commencing from Williamson Road and terminating at the property
of the applicant which abuts the Roy L. Webber Expressway
located in Sections 3 and 4, Map of Jefferson Land Company, be
permanently vacated, discontinued and closed. Mr. Richard R.
Sayers, Attorney.
Adopted Or~tln~nce No. 30725 on first reading. (6-0)
Public hearing on the request of Lady Bird Apparel, Inc., a
Virginia Corporation, that property located at 1255 WilHamson
Road, S. E., containing 3.132 acres, identified as Official Tax
Nos. 4030210 - 4030212, inclusive, and 4030222, be rezoned from
1
LM, Light Manufacturing District, to C-2, General Commercial
District, subject to certain conditions proffered by the
petitioner. Mr. Richard R. Sayers, Attorney.
Adopted Orcllnanee No. 30726 on first ~eoding. (6-0)
Public hearing on the request of Ms. Evelyn L. Gish that a tract
of land located on U. S. Route 460 (Orange Avenue, N. E.),
containing 2. 000 acres, identified as a combination of Official Tax
Nos. 7110106 and 7110122, be rezoned from RS-3, Residentiai
Single Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner. Mr.
Claude D. Carter, Attorney.
Adopted Ordinance No. 30727 on first reading. (6-0)
Public hearing on the request of Total Action Against Poverty in
Roanoke Valley, Inc., a Virginia Corporation, that property
located at 3526, 3534, 3538 and 3542 Melrose Avenue, N. W., 1025
36th Street, N. W., and a vacant lot, bearing Official Tax No.
2660310, be rezoned from C-2, General Commercial District and
RM-1, Residential Multi-Family, Low Density District, to RM-4,
Residentiai Multi-Family, High Density District, subject to
certain conditions proffered by the petitioner. Mr. W. Heywood
Fralin, Attorney.
The public hearing was continued until the next regular meeting
of Council on Monday, October 21, 1991, at 2:00 p.m.
C-1
C-2
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE
WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of Council held on Monday, June 3,
1991, Monday, June 10, 1991, Monday, June 17, 1991, and Monday, June 24,
1991.
RECOMMENDED ACTION:
Dispense with the reading thereof and
approve as recorded.
A communication from Vice-Mayor Howard E. Musser requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344
(A) (1), Code of Virginia (1950), as amended.
2
C-3
C-4
C-5
C-6
C-7
C-8
(A) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A report of the City Manager requesting an Executive Session to discuss
specific legal matters requiring the provision of legal advice by counsel, being
the terms and conditions of proposed agreements for development of a regional
landfill facility, pursuant to Section 2.1-344 (A) (7), Code of Virginia (1950),
as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, being the terms and
conditions of proposed agreements for
development of a regional landfill facility,
pursuant to Section 2.1-344 (A) (7), Code of
Virginia (1950), as amended.
A report of the City Manager relative to certain proposed revisions by
Mrs. Dottie Sink to the ordinance regulating the number of cats per household
in the City.
RECOMMENDED ACTION:
Receive and file.
A report of the City Manager with regard to concerns expressed by the
Roanoke Valley Chess Club in connection with a proposed fee for use of the
Grandin Court Recreation Center.
RECOMMENDED ACTION:
Receive and file.
A report of the City Manager with regard to the volume of vehicular
traffic, as well as parking, congregating and pedestrian activity in the
Williamson Road area.
RECOMMENDED ACTION:
Receive and file.
A list of items pending from July 10, 1978, through September 23, 1991.
RECOMMENDED ACTION:
Receive and file.
A communication from Mr. L. Graham Haynie tendering his resignation
as a member of the Economic Development Commission.
RECOMMENDED ACTION:
Receive and file the communication and accept
the resignation with regret.
3
C-9 Qualification of Mr. William R. Reid as a member of the Virginia Western
Community College Board for a term of four years ending June 30, 1995.
C-10
RECOMMENDED ACTION:
Receive and file.
Qualification of Mr. Ronald L. Turner as a member of the Youth
Services Citizen Board for a term ending May 31, 1994.
RECOMMENDED ACTION:
Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of Total Action Against Poverty to present an update on TAP's
Transitional Living Center. Mr. Theodore J. Edlich, Executive
Director, Spokesperson.
A ~equest of TAP for an appropriation of $74,952.00 to help meet the
financial requirements of operating the Transition,,! Living Center
Program was referrod to the City Mana~o~r for review and report to
Council. The City Manager was further requested to provide
info,nation with regard to the amount of funds appropriated by the City
to organizations that render assistance to the homeless pop,, lation. The
City M~n~ger was further requested to report back to Council in a
tlmely manner in order to meet TAP's deadline of November 15, 1991.
Petitions and Communications:
A communication from the Honorable W. Alvin Hudson, City
Sheriff, recommending appropriation of funds in order to hire
additional personnel for the Roanoke City Jarl.
Adopted Ordinance No. 30728-101491. (6-0)
2. A report of the City Manager concurring in the above request.
The Mayor was requested to forward a communication to the
City's representatives to the General Assembly and to
appropriate State Officials advising that the City h~ had to
assume the responsibility of appropriating funds in order to
insure the safety of the jail, and that the City hA~ been placed in
a position of having to fund s~i~ries of State employees. Council
also requested that the matter be ineluded as a part of the City's
1992 Legislative Program.
Reports of Officers:
a. City Manager:
Briefings: None.
4
Items Recommended for Action:
o
o
A report recommending authorization to file the necessary
applications on behalf of the City of Roanoke in order to
permanently vacate, discontinue and close two portions of
Thirlane Road, N. W.
Concurred in the recommendation.
A report recommending instaliation of school speed limit signs
with flashers at the proper locations near Fairview Elementary
School and Stonewall Jackson Middle School; and appropriation
of funds therefor.
Adopted OrdinRnce No. 30729-101491. (6-0)
A report recommending Council's concurrence in a proposed
Minority Business Plan, and authorization to take appropriate
measures to implement the Plan.
WITHDRAWN.
A report recommending authorization to accept a U. S.
Department of Health and Human Services Runaway and Homeless
Youth Program Grant, in the amount of $68,815.00, and
appropriation of federal grant funds therefor.
Adopted Ordinance No. 30730-101491 and Resolution No. 30731-
101491. (6-0)
A report recommending issuance of Change Order No. 1 to the
contract with Loeb Construction Company, in the amount of
$9,252.63, in connection with construction of Fire Station No. 14,
Mecca Street at Orange Avenue, N. E.
Adopted Ol~]inRnee No. 30732-101491. (6-0)
A report recommending issuance of Change Order No. 1 to the
contract with Williams Painting and Remodeling, Inc., in the
amount of $6,639.81, in connection with construction of the new
Crisis Intervention Center, Route 660, Coyner Springs.
Adopted Ordln~nceNo. 30733-101491. (6-0)
A report with regard to engineering services to prepare and
submit individual industrial stormwater discharge permits.
Adopted OrdinnnCe No. 30734-101491 and Resolution No. 30735-
101491. (6-0)
5
o
A report with regard to engineering qualification proposal
surveying and mapping services to complete a City-wide ground
control network and mapping for individual sites for a period of
one year.
Adopted Ordinance No. 30736-101491 and Resolution No. 30737-
101491. (6-0)
b. Director of Finance:
A report with regard to possible refunding of 1985 Public
Improvement Bonds, Series 1985.
Adopted Resolution No. 30724-101491. (6-0)
c. City Attorney:
A report transmitting an Ordinance amending the City Code in
order to incorporate new authority which wlil authorize the City
to require an applicant for a business license to provide evidence
that the applicant has paid all delinquent business license,
business personal property, meals, transient occupancy and
admissions taxes for which said applicant is liable to the City
prior to receiving a current business license.
Adopted OrdinAnce No. 30738-101491. (6-0)
Reports of Committees:
A report of a committee appointed to study the bid received for
restoration, renovation and operation of the Jefferson
High School building as a mixed-use community center, recommending
acceptance of the bid submitted by Jefferson Center Foundation, Ltd.,
and execution of an agreement, deed of lease, and sublease agreement.
Council Member William White, Sr., Chair.
Adopted Ordinance NO. 30739 on first reodlng. (6-0)
bo
A report of a committee appointed to tabulate bids received for
alterations to Nos. 4, 5 and 6 Nitrification Basins at the Water Pollution
Control Plant, recommending award of a contract to Acorn
Construction, Ltd., in the amount of $99,250.00. Council Member
William White, Sr., Chair.
Adopted Ordinance No. 30740-101491. (6-0)
A report of the Water Resources Committee recommending that the City
Administration reinstate the revocable sewage charge exemption policy
for residential irrigation once Falling Creek Fliter Plant is back in
operation, and should there be a water shortage in the future, to
announce any water shortage and simultaneously request all citizens to
conserve water. Council Member Elizabeth T. Bowles, Chair.
6
do
eo
ho
jo
Concurred in the recommendation. (5-0, Council Member Fitzpatriek
abstained from voting. )
A report of the Water Resources Committee recommending that Council
limit certain metals from the City's Wastewater Code, in order to better
administer the pretreatment program. Council Member Elizabeth T.
Bowles, Chair.
Adopted Ordinance No. 30741-101491. (6-0)
A report of the Water Resources Committee recommending execution of
an agreement with Appalachian Power Company establishing an easement
to provide electric service to Roanoke Valley Swimming, Inc. Council
Member Elizabeth T. Bowles, Chair.
Adopted Ordinance No. 30742 on first reading. (6-0)
A report of the Water Resources Committee recommending execution of
an agreement with Appalachian Power Company establishing an easement
to provide electric service to the Crisis Intervention Center. Council
Member Elizabeth T. Bowles, Chair.
Adopted Ordinance No. 30743 on first reading. (6-0)
A report of the Water Resources Committee recommending execution of
an agreement authorizing installation of a new electric power pole by
Appalachian Power Company on City property in the Roanoke Centre for
Industry and Technology. Council Member Elizabeth T. Bowies, Chair.
Adopted Ol*dlnance No. 30744 on first reading. (6-0)
A report of the Water Resources Committee recommending execution of
an agreement with Appalachian Power Company for an easement across
City property to serve the Dominion Tower Building. Council Member
Elizabeth T. Bowles, Chair.
Adopted Ordinanee No. 30745 on first reading. (6-0)
A report of the Water Resources Committee recommending dedication of
a utility easement on the Fairview Elementary School site for use by
C & P Telephone Company, to provide for installation of an electronic
equipment building and associated driveway and underground cables.
Council Member Elizabeth T. Bowles, Chair.
Adopted Ordinance No. 30746 on first reading. (6-0)
A report of the Water Resources Committee recommending transfer of
control of two parcels of property to the Roanoke Regional Airport
7
ko
Commission, subject to receipt of written approvai of assignment of the
lease by the lessor, St. Elias Catholic Church. Council Member
Elizabeth T. Bowles, Chair.
Adopted Or~ll,m~nce No. 30747 on first reading. (6-0)
A report of the Water Resources Committee recommending acquisition,
demolition and removal of a certain residential structure from the
floodway of Falling Creek. Council Member Elizabeth T. Bowles, Chair.
Adopted Ordlnauee No. 30748-101491 and Ordinance No. 30749-101491.
(6-0)
A report of the Water Resources Committee recommending execution of
a lease extension agreement for the City's lease of property located at
124 Kirk Avenue, S. W., from James L. Trinkle, C. W. Francis & Sons,
Realtors, for a two year extension, upon certain terms and conditions.
Council Member Elizabeth T. Bowles, Chair.
Adopted Ordingnce No. 30750-101491. (5-0, Council Member Bowers
abstglned from voting. )
Unfinished Business: None.
Introduction and Consideration of Or~fingnces and Resolutions:
Ordinance No. 30713, on second reading, authorizing the assignment
of a certain revocable license for monitoring wells at Fire Station No.
13, upon certain terms and conditions.
Adopted Ordln~nce No. 30713-101491. (6-0)
Motions and Miscellaneous Business:
Inquiries and/or comments by the Vice-Mayor and Members of City
Council.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. Other Hearings of Citizens:
Council Member Bowers left the mee*ing.
Certification of Executive Session. (5-0, Mayor Taylor and Council Member
Bowers were absent. )
8
~ F. PARKER
City Clerk
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #514-237-23
~k~IDRA H. EAI(IN
Deputy Ciw Clerk
Mr. William White, Sr., Chairman
Mr. William F. Clark
Mr. Kit B. Kiser
Committee
Gentlemen:
The following bids for a gravity retaining wall and related work at Patterson and
Campbell Avenues, S. W., were opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991:
BIDDER
BASE BID
H & S Construction Company
Breakell, Inc.
Construction Services of Roanoke, Inc.
Williams Painting & Remodeling, Inc.
Acorn Construction, Ltd.
Avis Construction Company, Inc.
Q. M. Tomlinson, Inc.
Montvale Construction, Inc.
$13,725.00
18,390.00
19,654.00
21,349.00
21,950.00
22,545.00
27,234.00
29,300.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: va
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 14, 1991
Council Members:
David A. Bowem
Elizabeth T. Bowles
Beverly T. Fitzpatnck, Jr.
James G. Harvey, II
William White, Sr.
The Honorable Members of the
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
f~Sineerely ,~
Howard E. Musser
Vice-Mayor
HEM: se
CITY
~1 OOT-4 A9:13
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I request an Executive Session to discuss specific legal matters
requiring the provision of legal advice by counsel being the terms and
conditions of proposed agreements for development of a regional landfill
facility pursuant to Section 2.1-344(A)(7) of the Code of Virginia (1950), as
amended.
WRH:KBK:afm
cc: City Attorney
Director of Finance
Respectfully submitted,
City Manager
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke Virginia 24011
Te ephone: (703)981-2541
October 16, 1991
File #54
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report relative to certain proposed revisions by Ms. Dottle Sink to the
ordinance regulating the number of cats per household in the City, was before the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely, fg~,~,,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
pc: Ms. Dottie Sink, 802 Mountain Avenue, S. E., Roanoke, Virginia 24013
RECEIVE?
CITY ''~ ~'r.-~,-- F:"
OCT-~ / .tO0: ?eoftheCityManager
October 14, 1991
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Matter with regard to certain proposed
revisions by Mrs. Dottie Sink to ordinance
regulating the number of cats per
household
On August 26, 1991, Mrs. Dottie Sink appeared before City Council to
voice concern Over the ordinance regulating the number of cats per household.
This matter was referred to me for review and response back to Council.
The Director of Administration and Public Safety, George Snead, has met
with Mrs. Sink and Dr. Finkler, member of the Roanoke Valley S.P.C.A. board,
to review the matter. Mr. Snead is obtaining additional information from the
Humane Society of the United States and the American Humane Association on the
regulation of cats. This information will be shared with Mrs. Sink and Dr.
Finkler to determine if other options are available for the regulation of
cats.
Mrs. Sink, Dr. Finkler and Mr. Snead will, also, be working to form a
group to help promote the education of pet owners concerning spaying and
neutering both cats and dogs. They hope a focused educational program can be
developed by a team of people from the S.P.C.A., Roanoke Valley Veterinarian
Association, other concerned animal Owner groups, the local media and the
City.
As they provide me with information, I will share the progress with you.
Respectfully,
WRH/hw
W. Robert Herbert
City Manager
Room 364 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 24011 (703) 981-2333
RECEIVED
CITY CLEr'.~ ~-?$~CE
:23
Office of the CilyMonoger
October 14, 1991
The Honorable Mayor Noel C. Taylor
and Members of Roanoke City Council
Roanoke, VA
Dear Mayor and Members of Council:
Please accept this as a status report regarding Mr. Rusty Potter's address to Council
concerning the Roanoke Valley Chess Club's Friday evening and intermittent Saturday
use of the Grandin Court Recreation Center. Mr. Potter expressed his objections to a
fee proposed by Parks and Recreation Manager, Gary Fenton. (Although rental fees had
been waived, Mr. Fenton was asking that a $5/hour fee be paid to cover staff costs
incurred in opening the center for the Chess Club's use.)
Mr. Potter stated that through its Parks and Recreation Department, the City
supported other recreational activities such as sports, and he saw no reason that
some of the City's recreational dollars shouldn't be put towards chess, as the
program was open to anyone.
The matter was referred to the City Manager.
Since that time, Mr. Potter has secured another location in which to host his
intermittent Saturday meetings, but still meets on Fridays from 7:00 p.m. to 11:00
p.m. at Grandin Court. The City continues to pick up the approximately $5/hour
expense for this Friday evening use, and this totals about $80/month.
We will brief Council in November regarding the nature and number of organizations
seeking services or financial support from the City, and a proposal for dealing with
such requests on a city wide (rather than organization-by-organization) basis.
For the time being, however, the Parks and Recreation Department will continue to
absorb the cost of providing the Chess Club with this service.
Sincerely,
W. Robert Herbert
City Manager
WRH/gr
Room 364 Municipal Building 2t 5 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2333
OCT 10
Office of the Ci~/Manager
October 14, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
This letter is to inform you of action taken regarding
Williamson Road/Preston Avenue activities subsequent to my
September 5 letter on the same subject.
During September, special patrols continued on Williamson
Road, Preston Avenue, Troy Avenue and other nearby streets where
vehicular movement appeared to be displaced from Williamson Road
and Preston Avenue.
Between September 1 and October 6, officers placed 25
charges in these areas; 11 of the 25 people charged are from
different localities within a 50 mile radius of Roanoke. The
special teams arrests are in addition to 48 traffic summonses
issued on Williamson Road between 6:00 PM and 7:00 AM during
September.
The violators continue to be a mixture of juveniles and
young adults with the vast majority being over 18 years old. The
result of this effort is a marked reduction in parking, gathering
and pedestrian activity in the areas where crowds tended to
gather. The volume of vehicular traffic on Williamson Road is
not significantly effected. The Police Department will continue
to monitor this activity and address any problems as they arise.
If I can be of further assistance on this matter, please
advise.
WRH:MDH:mr
Sincerely,
W. Robert Herbert
City Manager
Room 364 Municipal Building 215 Church Avenue, S.W. P~ar~ke, Virginia 24011 (703)981-2333
Office of the C,~' Manager
September 5, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
At Council's regular meeting held Monday, August 26, 1991,
two residents of the Williamson Road area expressed concern with
regard to cruising on Williamson Road and the gathering of crowds
in and around the 3000 block of Preston Avenue. You referred the
matter to me for investigation and a report to Council. This
letter is to provide a status report of action taken since the
August 26 meeting and is not intended to be a final report.
It appears, the problems associated with cruising on
Williamson Road and large crowd gatherings in the 3000 block of
Preston Avenue are the most prominent on weekend nights between
the hours of 8:30 PM and 2:30 AM. A special detail of four
officers were assigned there on Friday, August 30; Saturday,
August 31, with continued surveillance by district units
routinely assigned. Special effort was accomplished through off
duty officers assigned on an overtime basis.
They report that by 10:00 PM on August 31, a crowd of
approximately 150 people had gathered with others leaving from
and coming to the crowd in the 3000 block of Preston Avenue. The
officers wrote thirteen (13) traffic sun~monses and seven (7)
curfew violation sum~nonses to people participating in the crowd.
The enforcement action appeared to have a direct impact on the
crowd and the flow of traffic in the area. By about midnight,
the crowds had diminished and the flow of traffic had virtually
ceased on Preston. It was, however, still moving on Williamson
Road.
On Saturday evening, August 31, officers report a crowd of
approximately 100 people, largely juvenile and young adults, in
the area. Summonses were issued for traffic violations, another
for a vehicular trespass; three juveniles arrested for drunk in
public and two summonses for violations of the noise ordinance.
Again, the enforcement activities had a direct impact on the
crowd loitering in the area and on traffic circling through the
Preston Part neighborhood. By midnight there was virtually no
pedestrian or vehicular traffic on Preston Avenue.
Room 304 Municipal Bu,lcllng 2t 5 Church Avenue S W Roanoke V~rg,n,a 24011 (703) 98t -2333
Honorable Mayor and Members of Council
Page 2
September 5, 1991
Of the persons charged on both nights, 50% were juvenile and
the remaining 50% were young adults. Fourteen gave addresses in
the city; eleven from Roanoke County; one from Salem; four from
Vinton; one from Hillsville, VA; one Jacksonville, Fl, and one
from Durham, NC.
A list of various offenses charged is attached.
While the above result is pleasing, it is worthy of note
that at least a part of the group moved to another location in
the vicinity generating another complaint of property damage and
littering. It is'anticipated that this action will have a
displacement affect and I will keep you advised of our efforts to
address this issue.
Sincerely,
W. Robert Herbert
City Manager
~WRH: MDH :mr
attachment
Expired City Decals
Obstructing Street
Failure to Wear Seat Belts
Improper Sunshade Materials
Failure to Carry O.L.
No Front Tag
Disregard Red Light
Expired Inspection Sticker
Defective Tail Lights
No License Plate Lights
Curfew Violations
Disregard Stop Sign
Driving Without Headlights
Obstructing Street
Vehicular Trespass
Drunk in Public
Noise Ordinance
Pending Items from July 10, 1978, through September 23, 1991.
Referral Date
Referred To Item
7/10/78
City Manager
Recommendation No. 11 contained
in the Mayor's 1978 State of
the City Message. (Development
of a hotel on Mill Mountain.)
7/9/90
City Manager
Director of Finance
Matter with regard to the
Pay Plan for Roanoke
employees.
City
8/27/90
City Manager
Request to investigate the
feasibility of instituting a
"Adopt-A-Program," an
arrangement whereby businesses
could fund a specific City
program for a certain period of
time.
2/4/91
City Manager
Matter with regard to placement
of banners and flags in the
downtown area of the City, as
well as tourism signs for
downtown Roanoke.
2/11/91
Architectural
Review Board
Request to review Section
36.1-345(b) of the City Code
and after conducting a public
hearing on the matter, to
submit a report and
recommendation to Council with
regard to clarification of the
language contained therein.
3/4/91
City Manager
School Administration
Request to submit a joint
report to Council and the
School Board relative to the
three schools proposed to be
renovated after Forest Park
Elementary School renovations
have been completed to
determine if there remains a
need to renovate said
facilities as elementary
schools. (Note: See City
Pending Items from July 10, 1978, through September 23, 1991.
Referral Date
Referred to Item
3/4/91(continued)
Manager's communication under
date of March 22, 1991,
suggesting that the study
process on the matter begin in
July, 1991; and City Manager's
communication to Dr. Tota under
date of August 26, 1991,
requesting a response to
certain questions by September
16, 1991.)
4/8/91
City Manager
Matter with regard to rental
fees proposed to be charged by
the Department of Parks and
Recreation for use of City
recreation facilities.
5/13/91
City Manager
1992-93 Budget Study
Request to confer with the
City's Pay Plan consultant with
regard to salaries for certain
positions which appear to be
out of line with comparable
positions in the Pay Plan.
5/13/91
City Manager
Request to investigate the
feasibility of retaining a
consultant to review areas of
joint cooperation where the
City and the school system
could combine activities in an
effort to save money.
5/13/91
City Attorney
Request to obtain information
with regard to a Sales Tax
Rebate Program. (See City
Attorney's communication under
date of May 17, 1991, to the
Honorable David A. Bowers.)
5/28/91
City Manager
A communication from Council
Member David A. Bowers
requesting consideration of a
proposal to allow a real estate
property tax rebate for
developers or homeowners who
build single family residences
on inner-city vacant lots.
Pending Items from July 10,
Referral Date Referred To
6/17/91 City Attorney
8/12/91
City Manager
8/12/91
City Manager
8/12/91
City Manager
1978,
through September 23, 1991.
Item
A communication from Mr. Edward
S . Grandis, Attorney,
representing Mr. John P. Cone,
Jr., advising of his client's
appeal to the Circuit Court of
the City of Roanoke, in
connection with Council ' s
denial of a petition to appeal
a decision of the Architectural
Review Board regarding an
application for a Certificate
of Appropriateness for property
located at 526 Mountain Avenue,
S. W.
Mayor's 1991 State of the City
Recommendation No. 1 that the
City of Roanoke make an all-out
effort and call upon its
citizens to volunteer with
reading programs to assist
those persons who are unable to
read.
Mayor's 1991 State of the City
Recommendation No. 2 that the
City continue to emphasize the
establishment of jobs for its
citizens, and to assure that
education and training programs
are in place that will prepare
all citizens for meaningful
work within their capabilities.
Mayor's 1991 State of the City
Reco~endation No. 3 to
establish a committee to report
back to Council before the end
of the year as to whether the
Roanoke area has adequate
facilities and support to
compete in an even greater way
in the area of attracting
amateur sporting events to the
Roanoke Valley.
3
Pending Items from July 10, 1978,
Referral Date Referred To
8/12/91 City Manager
Director of Finance
8/12/91
City Manager
8/12/91
City Manager
City Planning Commission
8/12/91
City Manager
City Attorney
9/9/91
City Manager
through September 23, 1991.
Item
Mayor's 1991 State of the
City Recommendation No. 4 that
the necessary steps be taken to
reduce the real estate tax rate
from $1.25 per $100.00 of
assessed value to $1.20 per
$100.00 of assessed value
during the next five years.
Mayor's 1991 State of the City
Recommendation No. 5 to provide
employees of Roanoke City
Government and the Roanoke City
School System with a salary
increase during fiscal year
1992-93.
Request of the Wright-
Creston-Rosewood Association
that Creston Avenue and
Rosewood Avenue, S. W., rights-
of-way be barricaded by way of
traversable barricades across
Creston Avenue at the
intersection of Strother Road
and Creston Avenue, and across
Rosewood Avenue southeast of
its intersection with
Sweetbriar Avenue.
Remarks of Mr. Ted H. Key,
Director of the Northwest
Revitalization Corporation,
with regard to consideration of
a measure prohibiting the
owners of motels or other
living facilities from renting
rooms to the general public
when other portions of the same
facility are being used by
prisoners on work release,
parole or half-way house.
Request to investigate the
feasibility of relocating the
loud speakers at Victory
Stadium and associated costs.
4
Pending Items from July 10,
Referral Date Referred To
9/23/91 1992-93 Budget
1978, through September 23, 1991.
Item
Study Matter regarding
seasonal outlining of
owned buildings
holiday
City-
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #450
SANDRA H. EAKIN
Deputy City Clerk
Mr. L. Graham Haynie
2343 Circle Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Haynie:
Your communication tendering your resignation as a member of the Economic
Development Commission was before the Council of the City of Roanoke at a regular
meeting held on Monday, October 14, 1991.
On motion, duly seconded and adopted, the communication was received and filed,
and the resignation was accepted with regret. The Members of Council requested
that I express their sincere appreciation for the many services you have rendered
to the City of Roanoke as a member of the Economic Development Commission from
August 11, 1986 to October 14, 1991. Please find enclosed a Certificate of
Appreciation issued by the Mayor on behalf of the Members of the Roanoke City
Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. Beverly T. Fitzpatrick, Jr., Chairman, Economic Development
Commission, 10 - 27th Street, S. E., Roanoke, Virginia 24014
Mr. Brian J. Wishneff, Secretary, Economic Development Commission
MARY F. PARKER
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #15-467
SANDRA H. EAKIN
Deputy City Clerk
Dr. Charles L. Downs, President
Virginia Western Community College
3095 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Downs:
This is to advise you that Mr. William R. Reid has qualified as a member of the
Virginia Western Community College Board for a term of four years ending June 30,
1995.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
CO~ONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Pa~ker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the ninth day of September, 1991, WILLIAM R.
REID was appointed as a member of the Vir~nt~ Western Community College Board
for a term ending June 30, 1995.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
September, 1991.
City Clerk
MARY F. PARLOR
C~ty Clerk
CITY OF ROANOKI .
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File//15-304
SANDRA H. EAI~N
Deputy City Clerk
Mr. Thomas H. Miller, Chairman
Youth Services Citizen Board
1509 Terrace Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Miller:
This is to advise you that Mr. Ronaid L. Turner has qualified as a member of the
Youth Services Citizen Board for a term ending May 31, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc: Ms. Marion V. Crenshaw, Youth Planner
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the
Council of the City of Roanoke and keeper of the records thereof, do hereby certify
that at a regular meeting of Council held on the twenty-third day of September,
1991, RONALD L. TURNER was elected as a member of the Youth Services Citizen
Board for a term ending May 31, 1994.
Given under my hand and the Seal of the City of Roanoke this twenty-fifth day
of September, 1991.
Deputy City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'wg/nia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-72-226
SANDRA H. ~
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of remarks of Mr. E. Cabell Brand, President, Total Action
Against Poverty in Roanoke Valley, Inc., with regard to an appropriation of
$74,952.00 to help meet the financial requirements of operating the Transitional
Living Center Program, which remarks were before the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991.
On motion, duly seconded and adopted, the matter was referred to you for review
and report to Council. You were further requested to provide information with
regard to the amount of funds appropriated by the City to organizations that render
assistance to the homeless population and that your report be submitted to Council
in a timely manner in order to meet TAP's deadline of November 15, 1991.
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Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Mr. E. Cabell Brand, President, Total Action Against Poverty in Roanoke
Valley, Inc., P. O. Box 2868, Roanoke, Virginia 24001
Mr. Theodore J. Edlich, III, Executive Director, Total Action Against Poverty
in Roanoke Valley, Inc., P. O. Box 2868, Roanoke, Virginia 24001
CITY
'91 00T14 P 05
Education
Employment
Health
Housing and
Homelessness
Neighborhoods
Economic
Development
Crime Prevention
Cabell Brand,
Pre$iden~
Georgia Meadows~
Vice President
Elizabeth Bowles,
Secretary
Lewis Peen],
Monty ?lymale,
John Berry
Sarah Bostic
Pau]ille Brower
Betty Carpenter
Elmore Dennis
Ted Feinour
John Fishwick
Jeanne Goddard
Cleo Hardy
Zane Jones
A. C. Jordan
Hdda Larson
Laurence Levy
Betty Littleton
Gertrude Logan
Dorothy Mendenhali
A. W. Merrill
Rosa Miller
Meredith L. Mills
Paul Mover
Lewis Nelson
Larry Rentroe
Rev. James w. Reynolds
Malika Shakoor
Linda Scruggs
William Sparrow
Elizabeth Stokes
Florine Thornhdl
W. D. Ward
Bernice Watson
Nancy Williams
Post Office Box 2868
Roanoke, Virginia
24001-2868
(703} 345-6781
Fax 1703} 345-4461
October 11, 1991
W. Robert Herbert
Roanoke City Manager
215 W. Church Avenue
Roanoke, Virgin/a 24011
Dear Bob:
This year, as in the past, TAP has gone to local governments requesting support
for the Transitional Living Center. These requests, made as supplemental
requests to TAP's annual refunding requests, were: Roanoke City - $37,452;
Roanoke County - $15,000; Salem - $8,000; and Botetourt County - $2,000.
At this time we have received commitments from Roanoke County for $15,000
and from Salem for $5,000. Botetourt County will confirm its support of
$2,000 once all other localities have committed. Yet, to date we have not
received a commitment from Roanoke City on our supplemental budget request
for the TLC.
Our Supportive Housing Demonstration Program contract with the U. S.
Department of Housing and Urban Development requires us to confirm
matching funds for FY 91-92 by September 30, 1991. We have requested and
received an extension from HUD until November 15, 1991. We need written
commitment from the City of its contribution in order to document the match to
HUD.
Be apprised of the fact that, due to drastic decreases in local private charitable
contributions, Roanoke City's commitment of $37,542 will still leave us
$50,000 short of the total match required.
The TAP Board has decided to go back to each locality to request an additional
emergency contribution based on the pementage of last year's TLC residents
from their localities. According to TLC intake records, 93% of the TLC's 274
residents last year indicated that they were from Roanoke City. Taking into
account that persons native to surrounding localities move into the City to take
advantage of more plentiful jobs and easier access to human services, we have
reduced this percentage to 75%, which is more in line with the residential
demographics of the total TAP participant population. Therefore we are
requesting from the City of Roanoke an additional amount of $37,500 as their
share of the balance needed to make the HUD match.
I will be appearing before City Council on Monday hight with a presentation on
the TLC and the request for a total of $74,952, which includes the original
$37,452 plus the additional $37,500.
w. Robert Herbert
p. 2
The TLC has been a godsend to homeless people, helping them to get on their
feet. Over the last three years, we have served more than 700 residents. Of the
274 residents served last year, 60% were assisted in obtaining income, either
through employment or eligibility for benefits, and one-third of the residents
who left the TLC were transitioned into permanent housing.
Meeting the HUD match is imperative if the TLC is to continue to provide
critically needed services to the homeless in our community. Roanoke City's
f'mancial commitment to the program is crucial if the match is to be met.
Sincerely,
E. Cabell Brand
ce Mayor Taylor and Members of City Council
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-121-123
SANDI~. H. EAKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Di~'ector of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30728-101491 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for transfer of
$105,264.00 to various accounts, in order to fund 11 additional full time positions in
the Sheriff's Office. Ordinance No. 30728-101491 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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The Honorable W. Alvin Hudson, City Sheriff
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Mr. Barry L. Key, Manager, Office of Management and Budget
ZN THE COUNCZL OF THE CITY OF RO~OKE~ VIRGINIA
Yhe 14th 0ay of 0¢tober, 1991.
No~ 30?28-101491.
AN ORDINANCE to amend and reordain certain sections of
the 1991-92 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation
Government of the City of Roanoke, an emergency
exist.
of the Municipal
is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
A o r'ations
Public Safety
Jail (1-7) .....................................
$29,234,459
4,146,087
1)
Regular
Employee
Salaries (001-024-3310-1002) $ 79,262
2) VSRS Retirement (001-024-3310-1110) 11,858
3) FICA (001-024-3310-1120) 6,064
4) Hospitalization
Insurance
Dental Insur.
Life Insur.
Reimbursements
5)
6)
7)
(001-024-3310-1125) 6,946
(001-024-3310-1125) 441
(001-024-3310-1130) 693
(001-024-3310-8005) (105,264)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
October 14, 1991
SUBJECT: Roanoke City Jail
Need For Additional Personnel
Dear Mayor and Members of City Council:
I. Background:
The Roanoke City Jail was occupied on June 26, 1979. At that time, the
jail was designed to have an operating capacity of 162 inmates and had
a total of 203 cells, including temporary holding cells, separation cells,
and medical housing cells. Due to the increasing number of prisoners
being committed to jail each year, two shelled pods (inmate housing
areas) were completed - one pod on the third floor and one on the
fourth floor of the jail. This increased the number of cells to a total of
245 cells in the jail as well as increasing the operating capacity to 216
inmates.
The jail could not accommodate the continuing increasing numbers of
prisoners being committed to the jail each year. To prevent having
inmates actually sleep on the floors of cells, every possible cell in the
jail, which could accommodate another bunk, has now been equipped
with two bunks although the cells are designed as one man cells.
Presently, the Roanoke City Jail has a total of 245 cells equipped with
431 beds. (See Attachment I showing inmate growth in the jail, designed
capacity of the jail, actual number of beds available, and actual inmate
count on September 21, 1991.)
On September 15~ 1991~ the jail reached another all time high count of
428 inmates. This is 212 inmates more than the jail's designated
operating capacity and exceeds the ability of personnel to ensure a safe
and secure facility. (See Attachment II which shows the rapid increase
in the inmate average daily population for the calendar year of 1991 and
the high count for each month. )
II.
Current Situation:
A.
The Roanoke City Jail is overcrowded and understaffed and safety and
security have been decreased.
Approximately 200 more inmates are being housed in the jail daily
than its designated operating capacity. Presently, the jail has a
designated operating capacity of 216 inmates for which it is also
staffed to handle.
Members of City Council
To supervise approximately 400 inmates, additional staff are
needed immediately. Presently, the jail has a staff of 102 people
which includes all support personnel, i.e. counselor, librarian,
cooks, etc. Thus, each floor (2nd, 3rd, and 4th floors) normaLiy
is manned on the 3/11 and 11/7 shifts by two deputies who are
required to supervise from 100 to 168 inmates.
The jaLi cannot be expanded physicaily~ and the support facilities in the
jail can not accommodate any more inmates, i.e., kitchen facilities,
medicai facilities, laundry facilities, property storage facilities,
recreational facilities, commissary, library, inmate programs
(educationai, religious, substance abuse, counseling, etc.). The City
Administration and the Sheriff are presently studying alternatives to
this problem and should have a report for City Council in the near
future.
The jail has one unfinished pod, and the Sheriff has requested funding
from the federal government through a program provided by the U. S.
Marshal's Service to complete this pod. A response to this request
should be forthcoming in the near future. If this pod is completed, it
would add another 42 beds within the current jail. The estimated cost
of finishing this pod is $630,000.
Continued operation of the Roanoke City Jail under the present
overcrowded and understaffed conditions may, in addition to other
possibly more serious consequences, result in having to house inmates
in other jails at a cost, which can range from $14.00 to $90.00 per day
per inmate, payable solely by the City of Roanoke. This is assuming
that other jails may be able to provide bed space for these inmates.
Presently, this is not a viable alternative since every jail in Virginia
has the same problems as the Roanoke City Jail.
III.
Issues:
Safety and security within the Roanoke City Jail.
Immediate funding.
Future funding.
Members of City Council
Safety and security within the jail should be increased to an
acceptable level with current conditions as they are.
Immediate funding would be accomplished by transferring funds
for these positions for the remainder of the current fiscal year
from the jail's "Reimbursements" account (001-024-3310-8005) to
the following accounts within the jail's budget:
Regular Employee Salaries (001-024-3310-1002) . . $ 79,262.00
VRS Retirement (001-024-3310-1110) ........ $ 11,858.00
FICA (001-024-3310-1120) .............. $ 6,064.00
Life Insurance (001-024-3310-1130) ........ $ 693.00
Hospitalization Insurance (001-024-3310-1125) . . $ 6,946.00
Dental Insurance (001-024-3310-1126) ....... $ 441.00
TOTAL COST ...... $105,264.00
Future funding would hopefully be accomplished through
reimbursement of salary and fringe benefit expenses by the
Commonwealth of Virginia. Funding for these additional positions
will be requested in the budget submitted to the Compensation
Board for fiscal year 1992-93. The Commonwealth has advised
that no funding is currently available.
Respectfully submitted,
W. Alvin Hudson, Sheriff
City of Roanoke
4
Members of City Council
IV. Alternatives:
io
City Council approve eleven (11) additional full time positions in the
Sheriff's Office (9 deputy sheriffs, 1 cook~ and 1 paramedic) with 5
deputy sheriffs, 1 cook, and I paramedic position being filled
immediately and 4 deputy sheriffs positions being filled only should the
Sheriff believe it necessary after further monitoring of the
overcrowding conditions and available funding.
Safety and security within the jail should be increased to an
acceptable level with current conditions.
Immediate funding would be accomplished by transferring funds
for these positions for the remainder of the current fiscal year
from the jail's "Reimbursements" account (001-024-3310-8005) to
the jail's "Regular Employee Salaries" and fringe benefits
accounts. The estimated cost of filling these seven position for
15 pay periods during fiscal year 1991-92 is $105,264.
Future funding would hopefully be accomplished through
reimbursement of salary and fringe benefit expenses by the
Commonwealth of Virginia. Funding for these additional positions
will be requested in the budget submitted to the Compensation
Board for fiscai year 1992-93. The Commonwealth has advised
that no funding is currently available.
City Council not approve funding for additional positions in the
Sheriff's Office.
Safety and security within the jail would decline due to the
increase in the inmate population and lack of sufficient staff to
supervise the inmates or provide support services.
2. Immediate funding would not be necessary for additional
positions.
3. Future funding would not be necessary for additional positions.
Recommendation:
City Council concur with Alternative "A", thereby authorizing the
funding of eleven (11) additional full time positions in the Sheriff's
Office. Five (5) deputy sheriffs, 1 cook, and 1 paramedic position
would be filled immediately and four (4) deputy sheriffs positions would
be filled only should the Sheriff believe it absolutely necessary after
further monitoring of the overcrowding conditions and available
funding.
ROANOKE CITY JAH.
ATTACHMENT I I
AVERAGE MONTHLY INMATE COUNT FOR 1991
440
420
390
38O
360
350
428
40
3go
[] The average monthly inmate count for calendar year 1991.
+ The highest weekend inmate count for each month in 1991.
ROANOKE CITY JAIL
Average Daily Inmate Count By Fiscal Year
ATTACHMENT III
400
38O
350
300
250
200
150
100
5O
Since its occupation on June 26, 1979, the Roanoke City Jail's
inmate population has increased from an average daily count of 162
inmates to 380 inmates as indicated by the above chart. This is a
134% increase in the jail's inmate population in approximately 12
years. However, the jail's high inmate count has reached 428
inmates on September 15, 1991 and the average daily count has not
fallen below 401 inmates since September 7, 1991. Each weekend,
another new high inmate count is set.
When it is considered that the jail presently is designed and
staffed for an operating capacity of 216 inmates, it becomes
obvious why the jail is in a crisis situation.
RECEIYED
CITY C[ Si?S s:~!~!gE
'~1 DOT t0
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke City Jail - Need for Additional Personnel
This is to concur in the report which has been submitted to
you by the Honorable W. Alvin Hudson, Sheriff, regarding the need
for additional personnel in order to adequately staff the Roanoke
City Jail.
Despite the fact that the Commonwealth conducted a staffing
study several years ago at the Sheriff's request and documented the
need for additional personnel given the growing jail population, it
is very disturbing that they continue to decline our request to
fund such positions. In the instant case, the Sheriff did request
that the Commonwealth assist us with funding these positions and
was turned down. Nonetheless, however, the Sheriff has assured me
that he will continue to request state aid for these positions and
continues to believe that it is the state's responsibility to
provide these positions as a part of the state/local partnership in
the administration of local jail facilities.
Again, I support the Sheriff's request for these additional
personnel, and will continue to work with him to obtain state aid
to support these positions in the future. This is another example
of an "unfunded" state mandate.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:EBRJr:mp
cc:
City Attorney
Director of Finance
The Honorable W. Alvin Hudson,
Sheriff
M3~Y F. P.~ER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending authorization to file the necessary applications on behalf
of the City of Roanoke in order to permanently vacate, discontinue and close two
portions of Thirlane Road, N. W., was before the Council of the City of Roanoke at
a regular meeting held on Monday, October 14, 1991.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. M. David Hooper, Chief of Police
Mr. Rawleigh W. Quarles, Fire Chief
Ms. Wanda B. Reed, Emergency Services Coordinator
RF~CF~VEP
CITY ~-,~ ~:~'~ '-~--- {~
'91 OCT-8 P3:57
Roanoke, Virginia
0¢tober 14, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from the City Manager
for Authorization to File Ail
Necessary Applications, on Behalf
of the City of Roanoke for
Vacating, Discontinuing and Closing
Two (2) Portions of Thirlane Road, N.W.
II.
III.
IV.
Backqround:
Thirlane Roadr N.W., as part of the City's
agreement with United Parcel Service (UPS) has
been widened, realigned, and is open to traffic.
Existing right-of-way, where road was realigned,
is no longer needed.
Roanoke Reqional Airport Commission donated right-
of-way for the new alignment of Thirlane Road in
exchange for the old right-of-way when no longer
needed. Right-of-way would then revert to the
Airport Commission.
Current situation is the old right-of-way in two (2)
locations is no longer needed and needs to be vacated,
discontinued and closed.
Issues:
A. Right-of-way need
B. Agreement with Airport Commission
Alternatives:
Approve the request, thereby authorizing the City
Manager to apply, on behalf of the City of
Roanoke, to file all necessary applications for
vacating, discontinuing, and closing two (2)
portions of Thirlane Road, N.W.
Page 2
Right-of-way is no longer needed due to the
realignment of the new Thirlane Road.
Agreement with Airport Commission would be
upheld and they would get the old right-of-
way in exchange for land donated for the road
widening.
B. Deny the request.
Right-of-way would still no longer be needed
and would sit vacant and be maintained by the
City.
Agreement with Airport Commission for land
donated for new right-of-way would not be
upheld.
Recommendation is to approve Alternative "A"
authorizing the City Manager to file all necessary
applications on behalf of the City of Roanoke for
vacating, discontinuing, and closing two (2) portions
of Thirlane Road, N.W.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGB/mm
Attachment: Map
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration & Public Safety
Chief of Community Planning
Chief of Police
Fire Chief
City Engineer
Emergency Services Coordinator
MARY F. PARLOR
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-20-467
SANDRA H. EAKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Sehlanger:
I am attaching copy of Ordinance No. 30729-101491 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for appropriation of
$16,000.00 from Capitai Improvement Reserve to School Speed Limit Flashers, in
connection with installation of school speed Limit signs with flashers at the proper
locations near Fairview Elementary School and Stonewall Jackson Middle School.
Ordinance No. 30729-101491 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Finn D. Pincus, Chairman, Roanoke City School Board, 1116 Winchester
Avenue, S. W., Roanoke, Virginia 24015
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke,
Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the
Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th Day of October, 1991.
No. 30729-101491.
AN ORDINANCE to amend and reordain certain sections of
the 1991-92 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of
Appropriations, be, and the same are
reordained to read as follows, in part:
the Council of the City of
the 1991-92 Capital Fund
hereby, amended and
A ro riations
Streets and Bridges
School Speed Limit Flashers
Capital Improvement Reserve
Capital Improvement Reserve
(1) ...................
(2) ...................
9,005,213
16,000
(7,728,292)
662,338
1) Appropriations from
General Revenue
2) Streets and Bridges
(008-052-9668-9003) $ 16,000
(008-052-9575-9181) (16,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
~1 Gl -9 R~.~e, Virginia
October 14, 1991
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Installation of School Speed Limit Signs with
Flashers
I. Backgrou~qd:
School speed limit signs with flashers for schools
and school crossings are presently in place for 18
schools throughout the City as identified on
Attachment "A". These flashers provide added
emphasis to motorists traveling through school areas
where such emphasis is needed due to traffic
conditions.
Section 20-49, Speed generally, of the Code of the
City of Roanoke (1979), as amended, states that no
person shall drive upon any highway in the City at a
speed in excess of 25 miles per hour, or such other
maximum posted speed limit, when passing a school or
through a school area during recess or while
children are going to or leaving school. Other
maximum speed limits can be established for school
zones by resolution of this council after
justification for a decreased speed limit has been
shown by an engineering and traffic investigation,
provided markers are placed on the highway so as to
indicate the location of the school, and provided
that the decreased speed limit is conspicuously
posted.
Co
City School Administration periodically requests the
City Engineering Department to investigate school
areas they believe to be potentially hazardous due
to changes in traffic patterns and/or student
enrollment patterns.
II. Current Situation:
City Engineering Department study of two school
areas reveals the need for the installation of
school speed limit signs with flashers. These
locations and the justifications are described
below:
Members of City Council
Page 2
III.
IV.
Salem Turnpike~ N.W. at Westwood Boulevard~ near
Fairview Elementary School (see Attachment B -
map) School-crossing speed limit (25 mph)
signs with flashers are needed for the eastbound
and westbound Salem Turnpike approaches to
Westwood Boulevard, based upon the existing 35
mph speed limit and the sight clearance
restrictions caused by the vertical and
horizontal curvature of Salem Turnpike.
Ninth Street, S.E. adjacent to Stonewall Jackson
Middle School (see Attachment C map)
School speed limit (25 mph) signs with flashers
are needed for northbound and southbound Ninth
Street, S.E. approaches to this school (bounded
approximately by Highland Avenue and Montrose
Avenue), based upon the existing 30 mph speed
limit. (It should be noted that there are
school-crossing speed limit 25 mph signs already
in place on Ninth Street, S.E. in the vicinity
of Penmar Avenue for Morningside Elementary
School students).
Be
Cost to implement these improvements is estimated at
$8,000 for each school area for a total of $16,000.
Funds are available in the Capital Improvement
Reserve Streets and Bridges Account
008-052-9575-9181.
Issues:
A. Safety
B. Cost
C. Timing
Alternatives:
City Council concur in the installation of school
speed limit signs with flashers at the proper
locations near Fairview Elementary School and
Stonewall Jackson Middle School, and appropriate
$16~000 from the Capital Improvement Reserve -
Streets and Bridges Account 008-052-9575-9181 to an
account to be entitled "School Speed Limit
Flashers".
1. Safety for students crossing Salem Turnpike,
N.W. and Ninth Street, S.E. is enhanced.
Members of City Council
Page 3
2. Cost of $16,000 can be funded from the Capital
Improvement Reserve - Streets and Bridges
Account 008-052-9575-9181.
3. Timinq for installation of improvements is
approximately six (6) months.
~ity Council not concur in the installation of
school speed limit signs with flashers.
1. ~afety for students crossing Salem Turnpike,
N.W. and Ninth Street S.E. remains at present
levels. '
Vo
2. ~ost J.s not an issue.
3. Timinq is not an issue.
Recommendation is that City Council concur in the
installation of school speed limit signs with flashers
at the proper locations near Fairview Elementary School
and Stonewall Jackson Middle School, and appropriate
$16,000 from the Capital Improvement Reserve - Streets
and Bridges Account 008-052-9575-9181 to an account to
be entitled "School Speed Limit Flashers',.
WRH:RKB:jrm
Attachments
copy:
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schtanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Richard L. Kelly, Executive for Business Affairs,
Roanoke City Schools
ATTAC}~ENT A
INVENTORY OF EXISTING SCHOOL SPEEDS AND FLASkn~KS
School
Speed Flashers
School Limit In Place
Addison Junior High School 25 Yes
Breckinridge Junior High School 25 Yes
Crystal Spring Elementary School 25 No
Fairview Elementary School 25/35* No
Fallon Park Elementary School 15 Yes
Fishburn Park Elementary School 15/25'* Yes
Forest Park Elementary School 25 Yes
Garden City Elementary School 15 Yes
Grandin Court Elementary School 15 Yes
Highland Park Elementary School 25 No
Huff Lane Elementary School 25 No
Hurt Park Elementary School 25 Yes
Lincoln Terrace Elementary School 15 Yes
Madison Junior High School 15/25'* Yes
Monterey Elementary School 25 No
Morningside Elementary School 25 Yes
Roanoke Academy for Mathematics and
Sciences 25 No
Oakland Elementary School 25 Yes
Patrick Henry High School 15 Yes
Preston Park Elementary School 25 No
Raleigh Court Elementary School 15 Yes
Round Hill Elementary School 15 Yes
Ruffner Junior High School 25 No
Stonewall Jackson Middle School 30 No
Virginia Heights Elementary School 25 'Yes
Wasena Elementary School 15 Yes
Westside Elementary School 15 Yes
William Fleming High School 25 No
Woodrow Wilson Junior High School 25 No
* 25 MPH for Westwood Boulevard / 35 MPH for Salem Turnpike
** 15 MPH for Overland Road / 25 MPH for Colonial Avenue
ATr'ACHt,4F_~m ~
FAIRVIEW ELEMENTARY
SCHOOL
ROADWAY SECTION TO BE
CONTROLLED BY 25 MPH
FLASHERS
MARY F. PARIO~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, ~rtrginia 24011
Telephone: (703)981-2541
October 16, 1991
File #236-72-304
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30731-101491 authorizing acceptance of United
States Department of Heaith and Human Services' Runaway and Homeless Youth
Program Grant No. 03CY0269/03 made to the City, in the amount of $68,815.00, and
authorizing acceptance, execution and filing of any documents necessary to obtain
such grant. Resolution No. 30731-101491 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991.
MFP: ra
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Ms. Andrea B. Krochalis, Group Home Program Manager/Crisis Intervention
Center
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th Day of October, 1991.
No.-30731-101491.
A RESOLUTION authorizing the acceptance of Unfted States
Department of Health and Human Services' Runaway and Homeless Youth
Program Grant No. 03CY0269/03 made to the City and authorizing the
acceptance, execution and filing of any documents necessary to
obtain such grant.
BE
1.
United
Runaway
amount
IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the offer made by the
States Department of Health and Human Services of the
and Homeless Youth Program Grant No. 03CY0269/03 in the
of $68,815.00, which includes supplemental funds of
$21,959.00, with the City to provide an in-kind contribution
totaling $6,882.00, as more particularly described in the City
Manager's October 14, 1991 report to Council;
2. W. Robert Herbert, City Manager, or Earl B. Reynolds,
Jr., Assistant City Manager, is hereby authorized to accept,
execute and file on behalf of the City of Roanoke any documentation
required in connection with the City's acceptance of the foregoing
grant and to take any other action which is necessary to obtain
such grant.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-236-72-304
SANDffA H. F. AKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30730-101491 amending and reordaining certain
sections of the 1991-92 Grant Fund Appropriations, providing for appropriation of
$68,815.00 of Federal grant funds, in connection with acceptance of a U. S.
Department of Health and Human Services Runaway and Homeless Youth Program
Grant. Ordinance No. 30730-101491 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
ERe.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Andrea B. Krochalis, Group Home Program Manager/Crisis Intervention
Center
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROI~NOI~E, VIRGINIA
The 14th Day of October, 1991.
No. 30730-101491.
AN ORDINANCE to amend and reordain certain sections of
the 1991-92 Grant Fund Appropriations, and providing for an
emergency.
W}IEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
& ro ri&tionm
Health and Welfare
Runaway and Homeless Youth Grant
(1-6) ...........
$ 964,016
68,815
Revenue
Health and Welfare $ 964,016
Runaway and Homeless Youth Grant (7) ............. 68,815
1) Regular
Employee
Salaries
2) FICA
3) Travel
4) Administrative
Supplies
5) Fees for
Professional
Services
6) Program
Activities
7) Federal Grant
Receipts
(035-054-5128-1002) $ 49,858
(035-054-5128-1120) 14,044
(035-054-5128-2051) 650
(035-054-5128-2030)
1,200
(035-054-5128-2010) 1,250
(035-054-5128-2066) 1,813
(035-035-1234-7109) 68,815
BE IT FURTHER ORDAINED that, an emergency existing,
this Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
RECE!VE~
CITY r.__r~"'~.
'Pl OOTIO , 'tn:24
October 14, 1991
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: UNITED STATES DEPARTMENT OF HEALTH AND HUMAN SERVICES' RUNAWAY
AND HOMELESS YOUTH GRANT, NUMBER 03CYO26g/03
I. BACKGROUND
II.
Crisis Intervention Center (Sanctuary) had previously
operated with a waiting list for services. This grant has
provided for outreach services impacting seventy-three
families since January 1990. The waiting list has been
virtually reduced from as many as twenty to zero.
Presently two full-time staff positions provide outpatient
and early intervention services for diversion from court
involvement or entering into residential and out-of-family
placement.
CURRENT SITUATION
Program grant, Number 03CY0269/03~ has been received for a
third year in the amount of $68,815.00 for the City of
Roanoke's Crisis Intervention Center's Outreach Program.
Funds are for use September 1, 1991 - August 31, 1992.
These include expansion funds of $21,959.00 which will allow
for a reclassification of social work case aide to Counselor
I.
Bo
Total grant project period is for three years (September 1,
1989 - August 31, 1992}.
C. City in-kind contribution of $6,882.00 will be applying
management time, clinical supervision, and office space.
D. Program Grant will continue to be utilized as follows:
Two staff positions, an Outreach Counselor, Group Home
Counselor, Group Home Counselor II, and a Counselor I
(reclassification).
III. ISSU£S
2. These staff will continue to provide outreach
services, including individual and family counseling,
group counseling, structured recreational/educational
activities, and referral to existing services at
Sanctuary and elsewhere in the community. The
reclassified Counselor I position is commensurate with
the level of work being performed thus far by the
Social Work Case Aide.
This program has completed several accomplishments in
1990-1991 including:
a. Weekly parent education/support groups
b. Weekly youth education/support groups
c. Bi-weekly substance abuse youth groups
d. Regular participation in school student support
teams
e. Special art therapy projects including the Norwich
Community Mural on Roanoke Avenue and Downtown
Learning Center
f. Forty-two families have received services {avg.
daily caseload of 12).
A. Cost.
B. Need for Service.
IV. ALTERNATIVES
Authorize the City Manager to accept the United States
Department of Health and Human Services' Runaway and
Homeless Youth Program Grant~ Number 03CY0269/03~ and
appropriate }68~815.00 grant fund.
1. Cost. There would be no cost to the City,
Need for Services. The continued acceptance of this
grant would permit improvements in the delivery of
services, as well as continuing to offer services to
the number of families which Sanctuary is currently
unable to serve.
Do not authorize the City Manager to accept the United
States Department of Health and Human Services' Runaway
and Homeless Youth Program Grant? Number 03CY0269/03.
1. Cost. The City would incur a loss of revenue.
Need for Service. Should the grant not be accepted,
there would be a loss of positive enhancement and
continued stress on the services delivery system and
Sanctuary's personnel. In addition, services would not
be available to local families and out-of-town family
placements would increase.
V. RECOP~4ENDATION
Authorize the City Manager to accept the United States
Department of Health and Human Services' Runaway and
Homeless Youth Program Grant? Number 03CY0269/03.
Appropriate }68~815.00 of Federal grant funds to revenue and
expenditure accounts to be established in the Grant Fund by
the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/ABK/gor
CC:
Joel M. Schlanger, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
James D. Ritchie, Director, Human Resources
Kenneth S. Cronin, Manager, Personnel Management
Andrea B. Krochalis, Group Home Program Manager, Crisis
Center (Sanctuary)
Intervention
DEPARTMENT OF It~ALTH & HUMAN SERVICES Administration for Children and Families
PO Box g436 3535 1%~rket Street
~EP 9 ~9~ Philadelphia, PA 19101 Fniladelphia, PA 19104
Mr. Earl B. Reynolds, Jr.
Assistant city Manager
city of Roanoke
Sanctuary Outreach Cr~s%s ~ntervention Center
836 Campbell Ave. SW ~
Roanoke, virginia 24016
Reference: RHY-Basic
Grant Number: 03CY0269/03
Budget Period: 9/1/91 - 8/31/92
Dear Mr. Reynolds:
The enclosed Notice of Financial Assistance ~ward provides
continuation funding in the amount of $68,815 for the fiscal year
1991 Basic Center Grant under the provisions of the Runaway and
Homeless Youth Act (P.L. 98-473). Of this amount, $46,856
represents base funds. Your application for supplemental funds
in the amount of $28,147 was selected for approval. However, the
fiscal year 1991 fund balance for Virginia only permitted funding
in the amount of $21,959. Therefore, in order to fully fund the
approved 'supplement, the grantee must submit an application to
reprogram $6,882 in unobligated funds from program year one.
Funds provided in this award, beginning September 1, 1991 and
ending August 31, 1992, are for the last twelve months of the
approved three year project period.
semiannual cumulative Financial Status Reports (SF-269)are to be
submitted within 30 days after the end of the second and fourth
quarter of each budget period (every six months). A final
SF-269 is due within 90 days after the end of the total project
· . ' award requires the timely submission ?~..qua~r~Y
period This - - ~ ..... ~ ~e subm~tte~ w~n~n tn~r~y
Program Progress. P ........ h ~uarter. Another requirement
(30) days following tne ena o= ~au- =--- Self/Assessment
is the completion of the Program Performance
instrument by November 30 of each year and the submission of
copies to the regional and central offices by December 15. A
copy of the Self/Assessment Instrument is enclosed.
PAGE TWO: Mr. Reynolds
An original and two copies of the financial status report and the
performance (progress) report shall be submitted to:
Director
office of Fiscal Operations
office of Human Development Services,
P.O. Box 8436
Philadelphia, PA 19101
Region III
The federal grant number should be indicated on all reports and
they should be signed and dated by an authorized official.
Failure to submit these reports when due will be indicative of
noncompliance with the ~e~ms. and conditions of this grant.
Thank you for continuing to provide valuable services to runaway
and homeless youth and their families. If you have any
questions, please contact Linell Lukesh, community Program
Specialist at (215) 596-4882 or Arline Bonnette, Financial
Management Specialist at (215) 596-0285.
Cordially,
~dctJo~ Lett
office For Community Programs
Enclosures
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Oltlc~ ot Human Development Services
FINANCIAL ASSISTANCE AWARD
~ RANT ~CY0269/03
~0UTH DEVELOPMENT BUREAU - ACYF
,N-COMPETING cONTINUATION USC
SERV I CE 'rH~u
- SANCTUARY CRISIS RUNAWAY AND HOMELESS YOUTH
INTERVENTION CENTER
836 CAMPBELL AVENUE
ROANOKE VA 24016
EARL B. REYNOLDS '
his
SAI NUMBER:
=MS DOCUMENT NUMaER:
)3CY026903
5701 ET SEQ
; CAT. NO.:
~23
~ 16. APPROVED BUDGET' 6, 882 9. 1
..... $ 4%9, ~58 A. NON.FEDERALSHARE ........ $ 68, 815 90. 9
I~RSONNEL ..................... 14,%04~ B. FEDERAL SHARE ............. S
~ ' '~' ~ HARE COMPUTATION: -
~m(~'= s'=NEm'm ....................... 6 5 0 6 8, 8[ 5
~VEL ..... 2.--: ...................... 0 A. TOTAL FEDERAL SHARE ........................... $ 0
~IpMENT ............................. ~ ~ ~ 0 0 a. UNOBLIGATED BALANCE FEDERAL SHARE . ·. ~ ...... $
~UES ............... ~ ............... ~ ~ ~ ~ 0 C. FED. aHARE AWARDEO THiS BUDGET PERIOD ......
~N~C~AL .......................... [ ~ 8[ 3 ' "~
68,815
TOTAL DIRECT COSTS .................... 0
TOTAl- INDIRECT cOSTS CALcu~TED ....
TOTALIN.KINDC ~ I ' - ....... [ 1546001~~' 51 _
~OCO ~ ~O. 25. FiNANC[AL INFORMATION
PAY CODE ~':-: ~AI'D BY THE DHHS ~MS, SEE REVERSE FOR ~MENT INF0.
ATTACHED ARE TERMS AND cONDITIONS, REPORT~G REQUIREMENTS, A~D ~A~MENT
INSTRUCTIONS' G~NTEES INITIAL EX~DITURE 0F FUNDS CONSTITUTES ACCEPTANCE 0F
THIS AWARD- NO FUTU[E SUPPORT IS ANTICIPATED.
(~) [EFLECTS ONLY FEDE~L SHA~ 0F APPROflED BUDGET
FY'91 FUND~G LEVEL A~ AWARDED T0 DATE
~68, 8~5
~68, 8~5
THIS ACTION RE~RESENTS THE THIRD ~R OF A THREE-YEAR pROJECT PERIOD OF
9/~/89 - 8/31/92. ~21,969 HAS BEEN ~R0~ED FOR EXCISION.'"
- A?PROP~IATION NO. 7511636 .
· AB/LS/8/27/91 '~
17.27C '
GRANTEE: CITY OF ROANOKE SANCTUARY
GRANT NUMDER:O3CY0269
Personnel
Fringe Genefits
Travel
Equipment
Su~oLies
contractual
Other
AppLicant
Request
36,249
10,341
0
0
0
O'
266
46,856
ADMINISTRATION FOR CHILDREN AND FAMILIES
LINE ITEM AND BUDGET SUMMARY / APPROVAL INFORMATION
RUNAWAY AND HOHELESS YOUTH BASIC CENTER GRANT PROGRAM
GAS%C
Revised AppLicant
Budget Request
36,249
10,341
0
0
~ 0
266
18,469
5,026
650
0
1,200
1,250
1,547
28,142
Direct Costs (TotaL) 46,856
Indirect Costs 0 0 0
At ~ of S
Total Fed. Approved Budget 46,856 46,856 28,142
No~-FederaL Share 5,56~ 4,686 2,814
Total Program Costs 52,420 51,542 30,956
TOTALS
SUPPLEMENT_
ExpansiOn COB F~unded AppLicant Revised
Budget Budget Request Budget
13,609 O 54,718 &9,858
3,703 0 15,367 14,044
650 O 650 650
0 ~ 0 0
1,200 0 1,200 1,200
1,250 0 1,250 1,250
1,547 0 1,813 1,813
21,959 0 74,998 68,815
0 0 O 0
21,959 0 74,998 68,815
2,196 0 8,378 6,882
24,155 0 8~,376 75,697
b.) Other Revisions and Comments: FUNDING INCLUDES EASIC YEAR 3 ALLOCATIONAND C.O. APPROVED ,,EXPANSION".
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'u'ginia 24011
Telephone: (703)981.2541
October 16, 1991
File #70
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30732-101491 approving issuance of Change
Order No. 1 to the City's contract with Loeb Construction Company, in the amount
of $9,252.63, for construction of Fire Station No. 14, for a total contract amount of
$539,952.63 including Change Order No. 1. Ordinance No. 30732-101491 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, October
14, 1991.
~Sincerely' ~. ~/~.A,~
Mary F.~arker, CMC/AAE
City Clerk
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Eric,
pc:
Mr. Jack Loeb, Jr., President, Loeb Construction Company, 3922 Electric
Road, S. W., Roanoke, Virginia 24018
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Ms. Dolores C. Daniels, Citizens' Request for Service
IN THE COUNCIL OF THE CITY O? ROANOKE,
The 14th Day of October, 1991.
No. 30732-101491.
VIRGINIA,
AN ORDINANOE approving the City Manager's issuance of Change
Order No. 1 to the City's contract with Loeb Construction Company,
for the construction of Fire Station No. 14; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, Change Order No. 1 to the
City's contract with Loeb Construction Company related to the
construction of Fire Station No. 14.
2. Such Change Order shall provide for the following changes
in the work to be performed:
ORIGINAL CONTRACT AMOUNT $ 530,700.00
CHANGE ORDER NO. 1:
Rock excavation and controlled
fill $ 2,402.60
Repair of subsurface conditions $ 5,613.43
Additional electrical work $ 335.39
Addition of safety edges on
Apparatus Room overhead doors $ 901.21
TOTAL $ 9,252.63
CONTRACT AMOUNT INCLUDING CHANGE
ORDER NO. 1 $ 539,952.63
Additional time required for Change
Order No. 1 0 days
municipal government,
ordinance shall be in
In order to provide for the usual daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
I]01-8 P3:57
Roanoke, Virginia
October 14, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of council
Subject:
Change Order No. 1
Fire Station No. 14
Mecca at Orange Avenue, N.E.
Roanoke, Virginia
I. Backqround of the project is as follows:
Contractor is Loeb Construction Company, of Roanoke,
Virginia. City council approved the contract on May
6, 1991.
B. Construction contract amount is $530,700.00 with 240
consecutive calendar days construction time.
C. Project continqency fund was approved by Council at
$37~300.00.
II. Current situation is as follows:
Durinq site qradinq rock was encountered that had to
be removed by blasting. Quantity was verified by
Froehling and Robertson, soils engineer for the
project. In addition, an area was encountered
requiring controlled fill to correct. Prices are
unit prices quoted on the Bid Form:
91.4 cubic yards rock at
$25.00 per cubic yard
$2,285.00
29.4 cubic yards compacted soil
at $4.00 per cubic yard
$117.60
$2,402.60
TOTAL ROCK AND CONTROL FILL
Excavation for footings uncovered a complete void
(cave-in) under the apparatus room wall that was 8'
wide and 27' long and 8' deep. Froehling and
Robertson, Soils Engineers, designed a structural
repair for this void since it was under the apparatus
room footings and extended into the area that houses
the fire engine. Repair was made by method three of
additional construction, cost of work plus 10%.
$5r613.43
Page 2
Electric service to the Fire Station is from a
utility pole below the City property on the Orange
Avenue side. APCo requested an additional empty
conduit be provided for their service conductors in
case of failure of one of the primary conductors.
$335.39
In reviewing the shop drawinqs for the Apparatus Room
overhead doors (14' w x 14' h), the City Engineer's
Office realized that these doors were being supplied
without safety edges on the bottoms of the doors (a
device that will automatically reverse the travel of
these doors in case they come in contact with an
object while closing. These doors are closed with
electric motors that operate on a time clock once the
apparatus clears the area. Four safety edges and
installation - $901.21.
TOTAL OF FOUR CHANGES - $9~252.63
E. No additional time of construction has been requested
to date.
III. Issues in order of importance are:
A. Enqineerinq concerns
B. Fundinq
C. Time of completion
IV. Alternatives are as follows:
Approve the issuance of Change Order No. 1 to the
contract with Loeb Construction Company, of Roanoke,
Virginia, in the amount of $9~252.63 and 9 additional
days of contract time.
Enqineerinq concerns would be met in that these
corrections and additions would be paid for. The
submittal of these additional charges has been
delayed until all excavation had been completed,
including the trench excavation on the site but
outside the building lines.
2. Fundinq is available in the project contingency
account (008-050-9653-9003).
3. Time of completion is not changed at this time.
Page 3
Reject the issuance of Change Order No. 1 and do not
authorize the above listed changes to the scope of
work.
Enqineering concerns would not be fully met. The
City will still have to address the additional
work and cost at a later date.
Fundinq would not be encumbered at this time with
the possibility of the City having to fund the
additional work at a later date and at a price
higher than the quoted unit prices.
3. Time of completion could be subject to change.
V. Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to issue Change Order
No. 1 to the contract with Loeb Construction Company,
of Roanoke, Virginia, in the amount of $9~252.63 and
no additional construction time. The total contract
amount will then be $539,952.63.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration & Public Safety
City Engineer
Citizens' Request for Service
Construction Cost Technician
MARY F. PARI~R
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Aven[~ S.W., Room 456
Roanoke, ¥: ~nia 24011
Telephone: t703)981-2541
October 16, 1991
File #305-304
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30733-101491 approving issuance of Change
Order No. I to the City's contract with Williams Painting and Remodeling, Inc., in
the amount of $6,639.81, for construction of the Crisis Intervention Center Building,
for a totai contract amount of $493,873.81 including Change Order No. 1. Ordinance
No. 30733-101491 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc'
Mr. George H. Williams, Jr., Vice President, Williams Painting & Remodeling,
Inc., 2314 Ridgefield Street, N. E., Roanoke, Virginia 24012
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. James D. Ritchie, Director of Human Resources
Ms. Dolores C. Daniels, Citizens' Request for Service
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 14th Day of 0¢t0ber, 1991.
No. 30733-101491.
AN ORDINANCE approving the City Manager's
Order No. 1 to the City's contract with Williams
Remodeling, Inc., for the construction of the Crisis
Center Building; and providing for an emergency.
issuance of Change
Painting and
Intervention
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, Change Order No. 1 to the
City's contract with Williams Painting and Remodeling, Inc., dated
June 24, 1991, related to the construction of the Crisis
Intervention Center Building.
2. Such Change Order shall provide for the following changes
in the work to be performed:
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER NO. 1:
Additional electrical work
Building Permit fee
Additional
truss
CONTRACT AMOUNT
$ 487,234.00
$ + 5,013.00
$ + 1,051.05
beam to support a carry
TOTAL $
INCLUDING CHANGE ORDER NO. 1 $
575.76
6,639.81
493~873.81
Additional time required by contractor 40 days
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall~ be in full force and effect upon its passage.
ATTEST:
City Clerk.
CtTYC :?' .~Fr ;~
Roanoke, Virginia
~ 0c~Q~o~..~.r~.~4, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Change Order No. 1
Crisis Intervention Center
Route 660, Coyner Springs
for City of Roanoke, Virginia
II.
Background:
Contractor is Williams Painting and Remodeling
Inc., of Roanoke, Virginia.
Construction contract amount is $487~234.00 with
210 consecutive calendar days construction time.
Pro~ect contingency fund was approved by Council
at $34,100.00.
Current situation:
Contract documents show that Appalachian Power
Company will extend their electric service from
the Nursing Home to a utility pole at the property
line of the three (3) acre site set apart for this
project. The Contractor is required to stub out a
conduit for the electric service entrance to a
point five (5') feet from the building.
Contractor needs to be compensated for "Aid to
Construction" to APCO to install conductors from
the pole to the service side of house power
(current transfer). Cost of Work - $5,013.00
City of Roanoke Standard General Conditions and
other standard specifications were given to the
A/E firm to use with the project specifications.
The General Conditions stated that the building
permit fees would be waived, standard for City
projects within the City. Since this project is
in Botetourt County the contract requires a permit
fee. Cost - $1,051.05
An additional beam is required to support a carry
truss that was shown without proper bearing.
Cost - $575.76
TOTAL CHANGES - $6,639.81
Page 2
III.
IV.
Due to the time required to receive approval for
the building permit and the Soil Erosion Control
Plan, the Contractor has requested a time
extension of 40 consecutive calendar days.
Issues in order of importance are:
A. Enqineerinq concerns
B. Fundinq
C. Time of completion
Alternatives are:
Approve the issuance of Change Order No. 1 to the
contract with Williams Painting and Remodeling of
Roanoke, Virginia in the amount of $6~639.81 and
40 additional consecutive calendar days
construction time.
Enqineering concerns would be met in that
these additional construction items and
contract time extension would be approved.
Fundinq is available in the project
contingency account (008-052-9637-9003).
Time of completion is acceptable. The lease
on the present property expires April 1,
1992.
Reject the issuance of Change Order No. 1 and do
not authorize the above listed changes to the
scope of work.
Engineerinq concerns would not be met in a
timely manner. The City would still have to
resolve these changes to the contract.
Fundinq would not be encumbered for these
changes at this time.
3. Time of completion would remain as February
14, 1992.
Page 3
WRH/LBC/mm
cc:
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to issue Change Order
No. 1 to the contract with Williams Painting and
Remodeling, Inc., of Roanoke, Virginia, in the
amount of $6~639.81 and 40 additional consecutive
calendar days construction time. The total
contract amount would then be $493~873.81.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
City Engineer
Citizens' Request for Service
Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, ~rtrginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27-468B
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30735-101491 authorizing execution of a
contract with Hayes, Seay, Mattern & Mattern, Inc., to provide certain professional
services, specifically the completion of applications for Individual Storm Water
Discharge Permits for certain City-owned facilities, in the amount of $84,000.00.
Resolution No. 30735-101491 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 14, 1991.
MFP: ra
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Hayes, Seay, Mattern & Mattern, Inc., P. O. Box 13446, Roanoke, Virginia
24034
Mr. Joel M. Schlanger, Director of Finance
Mr. Wiliiam F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 14th Day of 0ct0ber, 1991.
No. 30735-101491.
A RESOLUTION authorizing the execution of a contract with
Hayes, Seay, Mattern & Mattern, Inc., to provide certain
professional services, specifically the completion of applications
for Individual Storm Water Discharge Permits for certain City-owned
facilities.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an agreement with Hayes, Seay,
Mattern & Mattern, Inc., for the provision by such firm of
professional services for the completion of applications for
Individual Storm Water Discharge Permits for certain City-owned
facilities, as more particularly set forth in the October 14, 1991,
report of the City Manager to this Council.
2. The contract amount authorized by this resolution shall
be in the amount of $84,000.00.
3. The form of the contract with such firm shall be approved
by the City Attorney.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr Schlanger:
I am attaching copy of Ordinance No. 30734-101491 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for transfer of
$84,000.00 from NPDES Industrial Permits to Individual Industrial Permits, in
connection with award of an engineering services contract to Hayes, Seay, Mattern
& Mattern, Inc., to prepare and submit individual industrial stormwater discharge
permits. Ordinance No. 30734-101491 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
ZN THE COUNCZL OF THE CZTY OF RO~OKE; VZRGZNZ&
The 14th Day of October, 1991.
No; 30734-101491.
AN ORDINANCE to amend and reordain certain sections
1991-92 Capita~ Fund Appropriations, and providing
emergency.
WHEREAS, for the usual daily operation
Government of the City of Roanoke, an emergency is
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1991-92
Appropriations, be, and the same are hereby,
reordained to read as follows, in part:
of the
for an
of the Municipal
declared to
the City of
Capital Fund
amended and
Sanitation $ 6,275,678
Individual Industrial Permits (1) .................. 84,000
NPDES Industrial Permits (2) 97
....................... ,087
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
(008-052-9677-9003) $ 84,000
(008-052-9673-9003) (84,000)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
'91 £~l 10 P2:37
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Consultant Contract
Individual Industrial Permit Applications
I. Backqround:
Stormwater Discharqe Permit requirements were published
in the November 16, 1990 Federal Register by the
Environmental Protection Agency (EPA).
Individual Industrial Permits are required for several
City facilities. The following facilities will require
a permit by May 18, 1992.
1. Landfills (existing and closed) where stormwater is
concentrated and is likely to come in contact with
refuse.
2. Wastewater Treatment Plant
3. Public Works Center
4. Vehicle Maintenance Facilities
The Individual Industrial Permits require general use
information, topographic maps, and background stormwater
monitoring and testing.
Municipal Permits for municipalities with a population
between 100,000 and 250,000 are due by May 18, 1992.
Preliminary census count shows City under 100,000. In
anticipation of our final census count, staff is not
recommending that the City proceed with a Municipal
Permit at this time. If the need should arise for a
Municipal Permit, staff believes that the City should
have basis to receive to a one (1) year extension to file
a municipal permit.
II. Current Situation:
Request for Proposals was advertised during June 1991,
and staff members consisting of Charles M. Huffine, P.E.,
City Engineer; John A. Peters, III, P.E., Civil Engineer
II; and Earl Sturgill, Civil Engineer I, interviewed the
following firms:
1. Benchmark Engineering
2. Camp, Dresser and McKee
3. Clean Water Engineering
4. Dewberry & Davis
5. Draper Aden
6. ERCE
7. Hayes, Seay, Mattern & Mattern,
8. Olver and Associates
9. Westinghouse Engineering
Inc.
Hayes, Sea¥, Mattern & Matternt Inc. was determined to be
the top ranked offeror by the selection committee to
perform the work necessary to complete the required
Individual Industrial Stormwater Discharge Permits.
Scope of Work and Fee Schedule have been negotiated with
a fee in the amount of $84t000. The scope of services
include a provision that the consultant will train City
personnel on how to obtain stormwater samples. This will
result in substantial savings over the life of the five
(5) year permit.
III. Issues:
A. Leqal
B. Timinq
C. Cost
D. Fundinq
IV. Alternatives:
Award a contract with Hayes, Seay, Mattern & Mattern,
Inc. for completing Individual Industrial Stormwater
Discharge Permits for certain City owned facilities with
a lump sum fee of $84,000.00.
1. Legal need for completing the Individual Industrial
Permits can be met.
2. Timing to complete the Individual Industrial Permits
by May 18, 1992 can be met.
Cost is reasonable based on the negotiated scope of
services and the hourly rates in the contract.
Additional cost savings will be realized by training
City personnel.
4. Funding is available in Account No. 008-052-9673
(NPDES Permits).
B. Do not award a contract with Hayes, Seay, Mattern &
Mattern, Inc. for completing Individual Industrial
Stormwater Discharge Permits.
Legal need for completing the Individual Industrial
Permits would not be met. The City would be subject
to a maximum fine of $10,000 per day.
2. Timing for completing the Individual Industrial
Permits by May 18, 1992 would not be met.
Cost would be more expensive with the imposition of
fines.
4. Funding is available in Account No. 008-052-9673
(NPDES Permits).
V. Recommendation:
Authorize the City Manager to execute a lump sum contract
with Hayes, Seay, Mattern & Mattern, Inc. for $84~000.00
in a form approved by the City Attorney.
Authorize the Director of Finance to transfer $84~000.00
from Account No. 008-052-9673 entitled NPDES Permits to
a new account to be titled Individual Industrial Permits.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JAP/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
Roanoke, Virginia
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
ENGINEERING SERVICES TO PREPARE AND SUBMIT
INDIVIDUAL INDUSTRIAL STORMWATER DISCHARGE PERMITS
FOR THE CITY OF ROANOKE, VIRGINIA
Please reserve space for the above referenced project on City
Council's agenda for Monday, October 14, 1991.
WRH/RKB/fm
cc:
City Attorney
Director of Finances
Director of Public Works
Director of Utilities & Operations
City Engineer
Gainsboro Project Area Committee
Respectfully submitted,
W. Robert Herbert
City Manager
TOWN OF VINTO ,
P. O. BOX 338
VINTON, VIRGINIA 24179 ~'~ [~!?-~ -8~'~"~ .'[~'<.~J
PHONE {7031 983-0607 CAROLYN S. ROSS
FAX (703) 983-0621 ADMIN. ASST./TOWN CLERK
November 7, 1991
Ms. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
215 Church Avenue. S.W., Room 456
Roanoke, VA 24011
Dear Ms. Parker:
Enclosed is a copy of Ordinance No. 553, adopted by the Vinton Town Council at their regular
meeting held on Tuesday, November 5, 1991. This Ordinance amends the Vinton Town Code,
ARTICLE 111, SEWER USE STANDARDS, Chapter 16, SEWERS AND SEWAGE DISPOSAL, to
bring our Code within compliance of the current EPA and State Water Control Board
pretreatment program requirements, and to abide by the terms and conditions set forth in the
interjurisdictional pretreatment agreement between the City of roanoke and Town of Vinton.
If you have any questions or need additional information, please let me know.
Sincerely,
Carolyn S. Ross
Admin. Asst./Town Clerk
csr
Enclosure
ORDINANCE NO. 553
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
NOVEMBER 5, 1991, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
AN ORDINANCE TO amend Ordinance No. 520 dated December 5, 1989, ARTICLE
111, SEWER USE STANDARDS, of Chapter 16, SEWERS AND SEWAGE DISPOSAL, of the
Code of the Town of Vinton, as amended, by amending and reordaining §16-31. Definitions,
subsection (b) and adding new subsection (c) to §16-33. Prohibited discharges generally,
subsection (b) of§16-34, Discharge of heavy metals and toxic materials, subsection (a) of§16-
36, Discharge of stormwater and other unpolluted drainage.
BE IT ORDAINED by the Town Council of the Town of Vinton, Virginia that:
Section 16-31. Definitions, subsection (b) and adding new subsection (c) to §16-33.
Prohibited discharges generally, subsection (b) of §16-34, Discharge of heavy metals and toxic
materials, subsection (a) of §16-36, Discharge of stormwater and other unpolluted drainage,
of ARTICLE 111, SEWER USE STANDARDS, of Chapter 16, Sewers and Sewage Disposal are
hereby amended and are ordained to read and provide as follows:
§16-33. Definitions.
Group A wastewater means wastewater discharged into the sanitary sewers in
which any one of the parameters below are more than the given loading:
Average Daily
Monthly Composite
Parameter (lbs.~day) (lbs.~day)
Total suspended solids (TSS) ............ 62.5 75.0
Biochemical oxygen demand (BOD)... 62.5 75.0
Total phosphorus (TP) .................... 3.75 4.5
Total kjeldahl nitrogen (TKN) ........... 4.50 5.4
Standard industrial classification (SIC) means classification pursuant to the
Standard Industrial Classification Manual, issued by the Executive Office of
Management and Budget, 1987, as amended.
§16-33. Prohibited discharges generally.
(b) Discharges into public sewers shall not contain:
(1) Antifreeze.
(2) Fluoride other than that contained in the public water supply greater than
10.0 rog/1.
(3) Benzene, toluene, ethylbenzene and xylene (BTEX) greater than 5.0 mg/1.
(4) Flammable or explosive liquid, solid or gas in hazardous amounts.
(5) Substances causing a chemical oxygen demand (COD) greater than 1,500
mg/l in the wastewater.
(6) Strong acid or concentrated plating solutions, whether neutralized or not.
(7) Fats, wax, grease or oils, whether emulsified or not, in excess of one
hundred (100) mg/1 or containing substances which may solidify or
become viscous at temperatures between thirty-two (32) degrees and one
hundred fifty (150) degrees Fahrenheit (0° and 65° Celsius).
(8) Obnoxious, toxic or poisonous solids, liquids or gases in quantities
sufficient to violate the provisions of subsection (a) of this section.
(9) Waste, wastewater or any other substance having a pH lower than 5.5 or
higher than 9.5, or any other substance with a corrosive property capable
of causing damage or hazard to structures, equipment and personnel at the
wastewater facility.
(10) Substances which cause a COD-BOD ratio greater than 5.
(11) Waste, wastewater or any other substance containing phenols, hydrogen
sulfide or other taste-and-odor producing substances that have not been
minimized. After treatment of the composite wastewater, effluent
concentration limits may not exceed the requirements established by state,
(12)
federal or other agencies with jurisdiction over discharges to receiving
waters.
Antimony and beryllium greater than 1.0 mg/l.
(c)
(1)
(2)
(3)
Prohibited toxicmatefials include, but are not limited to:
Herbicides.
Fungicides.
Pesticides.
§16-34. Technical based local limits.
(b) The maximum allowable concentrations of heavy metals and toxic
materials stated in terms of milligrams per liter (mg/1) determined on the
basis of individual sampling in accordance with "Standard Methods" are:
(1) Arsenic: 0.25 rog/1.
(2) Barium: 5.0 mg/1.
(3) Boron: 1.0 mg/l.
(4) Cadmium: 0.02 mg/l.
(5) Chromium: Total: 2.0 mg/1.
(6) Chromium VI: 0.011 mg/1.
(7) Copper: 1.0 m§/1.
(8) Lead: 0.2 mg/1.
(9) Manganese: 1.0 mg/1.
(10) Mercury: 0.005 rog/1.
(11) Nickel: 2.0 rog/1.
(12) Selenium: 0.02 mg/l.
(13) Silver: 0.1 mg/l.
(14) Zinc: 2.0 mg/l.
(15) Cyanide: 1.0 mg/1.
3
In addition, if it is determined that any one of these parameters exceeds the state
effluent requirements for the wastewater treatment plant, an adjustment in the given
parameter concentration limit will be required. To accomplish this, the industrial
discharge permits for industries discharging the particular compound will be adjusted to
ensure compliance.
§16-36. Discharge of stormwater and other unpolluted drainage.
(a)
(1)
(2)
No person shall discharge into public sanitary sewers:
Unpolluted stormwater, surface water, groundwater, roof runoff or
subsurface drainage.
Other unpolluted drainage.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
Motion made by Councilman ~). L. ~)~v~.a , and seconded by Councilman
g. G. McCarty, Jr. , with the following votes recorded:
AYES
NAYS
ATTEST:
Carolyn S. Ross, Clerk of Council
4
APPROVED:
Charles R. Hill, Mayor
A Beautif~lBeginning
COUNTY ADMINISTRATOR
ELMER C. HODGE
November 22, 1991
ALL-AMERICA CITY
1979
1989
BOARD Of SUPERVISORS
STEVEN A. MCGRAW. CHAIRMAN
HARRY C. NICKENS. VICE-CHAIRMAN
LEE B. EDDY
BOB L. JOHNSON
RICHARD W. ROBERS
Mrs. Mary F. Parker, Clerk
Roanoke City Council
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mary:
Attached is a copy of Ordinance No. 111991-13 amending and
reenacting Article IV, Sewer Use Standards, of Chapter 18 of the
Roanoke County Code of 1985 (formerly Article III, of Chapter 16
of the Roanoke County Code of 1971). This ordinance was adopted
by the Board of Supervisors at their meeting on Tuesday, November
19, 1991.
If you need further information, please do not hesitate to contact
me.
Sincerely,
bjh
Attachment
Mary H. ~llen, Clerk
Roanoke County Board of Supervisors
P.O. BOX 29800 · ROANOKE, VIRGINIA 24018-0798 · (703) 772-2004
File
Circuit Court
Elizabeth W. Stokes, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Michael F. Kavanaugh, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
John R. Hubbard, Assistant County Administrator
Clifford D. Craig, Director, Utility
Mary F. Parker, Clerk, Roanoke City Council
38
AT A REGULARMEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 19, 1991
ORDIN~CE~~ENDIN~ANDREENACTINGARTiCLE
IV, SE~ER USE ST~Nn~A, OF CHAPTER 18 OF THE
ROANOKE COUNTY CODE OF 1985 (formerly, Article III,
of Chapter 16 of the Roanoke County Code of 1971).
WHEREAS, the 1972 Sewage Treatment Agreement entered into by
and between, and still binding upon, Roanoke City and the County of
Roanoke requires the County to adopt such ordinances and regulations as
necessary to conform to those adopted by the City of Roanoke as they
pertain to Sewer Use Standards; and
WHEREAS, by Ordinance # 62486-146, § 1, adopted on June 24,
1986, Chapter 16 of the Roanoke County Code of 1971 was amended to add
an Article III relative to sewer use standards and by Ordinance # 91289-
14, adopted on September 12, 1989, said Article was further amended; and
WHEREAS, recent regulatory requirements enacted by the State
Water Control Board and the U. S. Environmental Protection Agency have
necessitated changes by the City of Roanoke to its Sewer Use Standards;
and
WHEREAS, the operative requirements of the current Sewage
Treatment Agreement between Roanoke City and the County of Roanoke
requires amendment of the County's ordinances to bring them into
conformity with the current Roanoke City Sewer Use Standards; and
WHEREAS, the first reading of this ordinance was held on July
9, 1991, and the second reading of this ordinance was held on July 23,
1991, and continued to November 19, 1991.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1
1. That the amended "SEWER USE STANDARDS" be reenacted as
"ARTICLE IV. SEWER USE STANDARDS,, of CHAPTER 18 of the Roanoke County
Code of 1985.
CHAPTER 18
IV. SEWER USE STANDARDS
Clean Water Act, 33 U.S.C. 1251, et seq., as amended.
~p~vi,g/~ for purposes of this Article only shall mean the
county administrator or his duly authorized representative and ~hall be
e~uivalent to control authority.
BOD ~m~x3~,~)means the quantity of oxygen by weight,
expressed in mg/1, utilized in the biochemical oxidation of organic
matter under standard laboratory conditions for five (5) days at a
temperature of twenty (20) degrees centigrade.
Bu~g $~w~ means the extension from the building drain to the
public sewer or other place of disposal (also called house lateral and
house connection).
C~$~ means National Categorical Pretreatment Standards
or Pretreatment Standard.
C~p~a~means a sum sufficient recovered by user charges computed
by using the capital recover factor for the average life of all capital
items including capitalized O & M charges (unless collected separately)
ARTICLE
~eo. ~-~X Definitions.
For the purpose of this article, the words and phrases set out in
this section shall have the following meanings:
~ means the Federal Water Pollution Control Act, also known as the
on which expenditures have been made or will have to be made for
wastewater treatment facilities, processes or transmission lines.
Capital costs may be adjusted from time to time to reflect cost
experience.
Cate~ori~ls~ndardsmeansNationalCate~ori~lP~rrea~,nent $~ndardsor P~trearme~
$m,ut~rd.
Class luser means any person discharging normal domestic wastewater
into a sanitary sewer and any industrial user discharging Group B
wastewater into the sanitary sewer.
Class H u&er means any person discharging Group A wastewater into a
sanitary sewer.
COD(chemic~ox3;gendemand) means the measure, expressed in mg/1, of the
oxygen consuming capacity of inorganic and organic matter present in
water or wastewater, expressing the amount of oxygen consumed from a
chemical oxidant in a specific test, but not differentiating between
stable and unstable organic matter and thus not necessarily correlating
with biochemical oxygen demand.
COD-BODr~t~o means the ratio of the value of COD to BOD as these
values are defined above.
COD (s~b~) means the COD of the filtrate from wastewater that is
filtered through a gooch crucible as required by the suspended solids
test in "Standard Methods.,,
Co~o~m~nl~/emeans a manhole giving access to a building sewer at
some point before the building sewer discharge mixes with other
discharges in the public sewer.
Control po~t means a point of access to a course of discharge before
the discharge mixes with other discharges in the public sewer.
Coun~means Roanoke County.
D~¢harA~ means any introduction of substances into the sanitary
sewer.
Garbage means animal and vegetable wastes and residue from the
preparation, cooking and dispensing of food, and from the handling,
processing, storage and sale of food products and produce.
O~upA w~wa~rmeans wastewater discharged into the sanitary sewers
in which any one of the parameters below are more than the given
loading:
Total suspended solids (TSS)
Biochemical oxygen demand (BOD)
Total phosphorus (TP)
Total Kjeldahl nitrogen (TKN)
O~up B was~waler means the
Average Daily
62.5 lbs./day 75 lbs./day
62.5 lbs./day 75 lbs./day
3.75 lbs./day 4.5 lbs./day
4.50 lbs./day 5.4 lbs./day
discharge of permitted industrial
wastewater not otherwise qualifying as Group A wastewater.
[ncompalib~ wn&~ means a waste which is not susceptible
treatment by the wastewater treatment plant.
Industrial u&er mean& any user of publicly owned
identified in the Standard
to adequate
treatment works
Industrial Classification Manual, 1987,
4
Office of Management and Budget, as amended and supplemented, under
divisions A, B,D, E, and I, including governmental facilities that
discharge wastewater to the plant.
Industrial was~ means waste resulting from any process of industry,
manufacturing, trade or business from the development of any natural
resource, or any mixture of the waste with water or normal wastewater,
or distinct from normal wastewater.
ln. fdtration means water entering a sewer system, including service
connections from the ground, through such means as, but not limited to,
defective pipes, pipe joints, connections or manhole walls.
Infiltration does not include, and is distinguished from inflow.
InJ/owmeans water discharged into a sewer system, including service
connections, from such sources as, but not limited to, roof leaders,
cellar,yard and area drains, foundation drains, cooling water
discharges, drains from springs and swampy areas, manhole covers, cross
connections from storm sewers and combined sewers, catch basins, storm
waters, surface runoff, street wash waters, or drainage. It does not
include, and is distinguished from infiltration.
Inte~erencemeans a discharge which, along or in conjunction with a
discharge or discharges from other sources, (1) inhibits or disrupts the
plant, its treatment processes or operations, or its sludge processes,
use or disposal; or (2) causes a violation of the plant's VPDES permit.
M~umsperliter(rn~l) means the same as parts per million and is a
weight-to-volume ratio; the milligram-per liter value multiplied by the
factor 8.34 shall be equivalent to pounds per million gallons of water.
5
National categoricM p~treatme~ s~ndard or p~treatme~ s~ndard means any
regulations containing pollutant discharge limits promulgated by the EPA
in accordance with Sections 307(b) and (c) of the Act (33 U.S.C. 1317)
and 40 C.F.R. Subchapter N (Parts 401-471) as amended, which applies to
a specific category of industrial users.
Natural outletmeans any outlet into a watercourse, ditch, lake or other
body of surface water or ground water.
Normal was~watermeans wastewater discharged into the sanitary sewers
in which the average concentration of total suspended solids and BOD is
not more than 250 mg/1, total phosphorus is not more than 15 mg/1, total
Kjeldahl nitrogen is not more than 18 mg/1 and total flow is not more
than 25,000 gallons per day.
Ovedoadmeans the imposition of organic or hydraulic loading on a
treatment facility in excess of its engineered design capacity.
Passthroughmeansa discharge which exits the plant into water of the
United States in quantities which may cause a violation of the plant's
VPDES permit.
Pemon includes individual, corporation, organization, government or
governmental subdivision or agency, business trust, estate, trust,
partnership association and any other legal entity.
pHmeans the logarithm (base 10) of the reciprocal of the hydrogen
ion concentration expressed in grams per liter.
Phosphorus (total) means the sum of the various types of phosphate
expressed as elemental phosphorus found in wastewater. The various
6
forms include ortho phosphate, condensed phosphates (pyro, meta, and
poly-phosphates), and organically bound phosphates. The concentration
of total phosphate is determined by the "Standard Methods" test
procedure.
P~ means the City of Roanoke Regional Sewage Treatment Plant, ~
P~;~ $~wer means pipe or conduit carrying wastewater or unpolluted
drainage in which owners of abutting properties shall have the use,
subject to control by the County.
San~a~ $~wermeans a public sewer that conveys domestic wastewater or
industrial wastes or a combination of both, and into which storm water,
surface water, groundwater and other unpolluted wastes are not
intentionally passed.
Slug means any discharge of water, wastewater or industrial waste
which, in concentration of any given constituent or in quantity of flow,
exceeds, for any period longer than fifteen (15) minutes, more than five
(5) times the average twenty-four (24) hour concentration or flows
during normal operation.
$~na~dlnd~a]C~z~i~ca~on (SIC) means classification pursuant to the
Standard Industrial Classification Manual issued by the Executive Office
of ~- ~--~-:~---~
........ :,~t, .... Man ement and
Budget. 1987. as amended.
S~~means the examination and
forth in the latest edition, at the time
Methods for the Examination of Water and
analytical procedures set
of analysis, of "Standard
Wastewater,, as prepared,
7
approved and published jointly by the American Public Health
Association, the American Water Works Association and the Water
Pollution Control Federation.
Storrn sewer means a public sewer which carries storm and surface water
and drainage and into which domestic wastewater or industrial wastes are
not intentionally passed.
Storm water means rainfall or any other forms of precipitation.
Suspendedsolidsmeans solids measured in mg/1 that either float on the
surface of, or are in suspension in, water, wastewater or other liquids,
and which are largely removable by a laboratory filtration device.
To d~charge includes to deposit, conduct, drain, emit, throw, run,
allow to seep or otherwise release or dispose of, or to allow, permit
or suffer any of these acts or omissions.
Tota~l(jeldaMn~rogen means the combined ammonia and organic nitrogen in
a given wastewater, as measured by the "Standard Methods', test
procedure. It does not include nitrite and nitrate nitrogen.
Tmp means a device designed to skim, settle or otherwise remove
grease, oil, sand, flammable wastes or other harmful substances.
Unpol!!~d wastewater means water containing:
(1) No fee or emulsified grease or oil.
(2) No acids or alkalis.
(3) No phenols or other substances producing taste or odor in
receiving water.
(4) No toxic or poisonous substances in suspension, colloidal
state or solution.
8
(5)
(6)
(7)
No noxious or otherwise obnoxious or odorous gases.
Not more than ten (10) mg/1 each of suspended solids and BOD.
Color not exceeding fifty (50) units, as measured by the
Platinum-Cobalt method of determination, as specified in
"Standard Methods."
User ¢~a~ means the charge made to those persons who discharge
normal wastewater into the County's sewage system. This charge shall
include a proportionate share of any capital improvements to the system
(capital costs).
gsersu~means the charge made, in excess of the user charge, for
all wastewater over and above the loading defined as normal wastewater.
W~ means rejected, unutilized or superfluous substances, in
liquid, gaseous or solid form, resulting from domestic, agricultural or
industrial activities.
W~w~r means a combination of the water-carried waste from
residences, business buildings, institutions and industrial
establishments, together with any ground, surface and storm water that
may be present.
~w~ f~ includes all facilities for collection, pumping,
treating and disposing of wastewater and industrial wastes.
~w~$e~¢~means the charge on all users of the public sewer
whose wastes are treated at the plant and is the appropriate sum of the
user charge and user surcharge.
~w~~P~means any municipal-owned facilities, devices
and structures used for receiving, processing and treating wastewater,
9
industrial waste and sludges from the sanitary sewers.
W~ume means a natural or man-made channel in which a flow of
water occurs, either continuously or intermittently.
Seo. 18-152. General Requirements.
(a) Ail discharges into public sewers shall conform to
requirements of this article; however, the federal categorical
pretreatment standards or any standards imposed by the state water
control board or its successor in authority are hereby incorporated by
reference where applicable and where such standards are more stringent
than those set forth in this article.
"- I'- "-
thc ---= .........
sianificant industrial user or other user as determined by the aDDrovin,~
authority shall discharae industrial wastewaters into the sanitarv seweL
system without an appropriate industrial waste discharae permit
provided in this article.
(c) Unless exception is granted by the approving authority or by
other provisions of this chapter, the public sewer system shall be used
by all persons discharging wastewater, industrial waste, polluted
liquids or unpolluted waters or liquids.
(d) Unless authorized by the State Water Control Board or its
successor in authority, no person shall deposit or discharge any waste
included in subsection (c) of this section on public or private property
in or adjacent to any natural outlet, watercourse, storm sewer or other
area within the jurisdiction of the County.
(e) The approving authority shall determine, prior to discharge,
10
that wastes to be discharged will receive such treatment as is required
by the laws, regulations, ordinances, rules and orders of federal, state
and local authorities, or such discharge shall not be permitted.
(f) Each industrial user discharging industrial waste waters into
the sanitary sewer system shall provide protection from accidental
discharge of prohibited materials or other substances regulated by this
Article. Facilities to prevent accidental discharge of prohibited
materials shall be provided and maintained at the owner or user's own
cost and expense. Detailed plans showing facilities and operating
procedures to provide this protection shall be submitted to the
approving authority before construction of the facility. All such
existing users shall complete such a plan by July 1, 1986. No such user
who commences operation after the effective date of this section shall
be permitted to introduce pollutants into the system until accidental
discharge procedures have been so approved. Review and approval of such
plans and operating procedures shall not relieve the industrial user
from the responsibility to modify the user's facility as necessary to
meet the requirements of this Article. In the case of an accidental
discharge, it is the responsibility of the user to ~mmediately telephone
and notify the approving authority of the incident. The notification
shall include location of discharge, type of waste, concentration and
volume and corrective actions.
Within five (5) days following an accidental discharge; the user
shall submit to the approving authority a detailed written report
describing the cause of the discharge and the measures to be taken by
the user to prevent similar future occurrences. Such notification shall
I1
not relieve the user of any expense, loss, damage, or other liability
which may be incurred as a result of damage to the sewer system or
treatment plant, fish kills, or any other damage to person or property;
nor shall such notification relieve the
penalties, or other liability which may be
other applicable law.
user of any fines, civil
imposed by this article or
A notice shall be permanently posted on the user's bulletin board
or other prominent place advising employees whom to call in the event
of a dangerous discharge. Employers shall insure that all employees who
may cause or suffer such a dangerous discharge to occur are advised of
the emergency notification procedure.
(g) In the event of an emergency, as determined by the approving
authority, the approving authority shall be authorized to immediately
halt any actual or threatened discharge.
(h) A person discharging in violation of the provisions of this
article, within thirty (30) days of the date of such discharge, shall
sample, analyze and submit the data to the approving authority unless
the approving authority elects to perform such sampling.
Bec. 18-153. Prohibited Discharges Generally.
(a) No person shall discharge into public sewers any waste which,
by itself or by interaction with other wastes, may:
(1)
or facilities;
(2)
(3)
Injure or interfere with wastewater treatment processes
Constitute a hazard to humans or animals; or
Create a hazard in receiving waters of the
treatment plant effluent.
wastewater
12
(b)
(4) Generate heat in amounts which will inhibit bioloqica]
activity in the plant resultinq in interference, and in
no case heat in such ~uantities that the temperature at
the plant exceeds forty (40) dearees Celsius (one hundred
four (104) dearees Fahrenheit) unless the aDDrovinq
authority approves alternate temperature limits
Discharges into public sewers shall not contain:
(1) .... =
(2) Fluoride other than that contained in the public water
supply ~reater than 10.0 mq/1.
(3) ~--~-- ~ ....... t--t~ ....... t--~- ~=- /I
Benzene. Toluene. Ethvlbenzene and Xvlene (BTEX) qreater
(4) ..... : ........... ~ =. ~ -=
(5)
(6)
(7)
......... ~"- Ii-- ~ Fla able or
explosive liquid, solid or uas in hazardous amounts
Substances causing a chemical oxygen demand (COD) greater
than 1,500 mg/1 in the wastewater.
Strong acid or concentrated plating solutions, whether
neutralized or not.
Fats, wax, grease or oils, whether emulsified or not, in
excess of 100 mg/1 or containing substances which may
solidify or become viscous at temperatures between
thirty-two (32~) degrees and one hundred fifty (150)
degrees Fahrenheit (0° and 65o Centigrade).
13
(8) Obnoxious, toxic or poisonous solids, liquids, or gases
in quantities sufficient to violate the provisions of
subsection (a) of this section.
(9) Waste, wastewater or any other substance having a Ph
lower than 5.5 or higher than 9.5, or any other substance
with a corrosive property capable of causing damage or
hazard to structures, equipment or personnel at the
wastewater facility.
(10) Substances which cause a COD to BOD ratio greater than
5.
(11) Waste, wastewater or any other substance containing
phenols, hydrogen sulfide or other taste-and-odor
producing substances that have not been minimized. After
treatment of the composite wastewater, effluent
concentration limits may not exceed the requirements
established by state, federal or other agencies with
jurisdiction over discharges to receiving waters.
(12~ Antimony and beryllium greater than 1.0 mq/1.
Sec. 18-154. D~u~h~r~ ~f h:=%~'==t=l= ==~ t:~i: ~t=ri:l=. Technical
based local
(a) Discharges shall not contain concentrations of heavy metals
greater than amounts specified in subsection (b) of this section.
(b) The maximum allowable concentrations of heavy metalsadt~t_~
materials stated in terms of milligrams per liter (mg/1), determined on
the basis of individual sampling in accordance with "Standard Methods"
are:
14
(7)
(0)
(11)
(13)
(1) Arsenic:
(2) Barium:
(3) Boron:
(4) Cadmium:
(5) Chromium, Total:
(6) Chromium VI:
(7) Copper:
(8) Lead:
(9) Manganese:
(10) Mercury:
(11) Nickel:
(12) Selenium:
(13) Silver:
(14) Zinc:
~ .25 ma/1
5.0 mg/1
~ 1.0 ma/1
0.02 mg/1
~ 2.0 ma/1
1.0 mg/1
~ .2 mq/1
1.0 mg/1
0.005 mg/1
~ 2.0 mq/1
0.02 mg/1
0.1 mg/1
2.0 mg/1
1.0 ma/1
In addition, if it is determined that any one of these parameters
exceeds the state effluent requirements for the wastewater treatment
plant, an adjustment in the given parameter concentration limit will be
required. To accomplish this, the industrial discharge permits for
industries discharging the particular compound will be adjusted to
insure compliance.
(c) No other heavy metals or toxic materials shall be discharged
into public sewers without a permit from the approving authority
specifying conditions of pretreatment, concentrations, volumes and other
applicable provisions.
(d) Pr°hibited~e~Y-~toxic materials include, but are
15
not limited to:
~v, (1) Herbicides·
(11) (2) Fungicides.
· '~' (3) Pesticides.
Sec. 18-155. Discharge of garbage.
(a) No person may discharge garbage into public sewers, unless it
is shredded to a degree that all particles can be carried freely under
the flow conditions normally prevailing in public sewers. Particles
greater than one-half inch in any dimension are prohibited.
(b) The approving authority shall have the right to review and
approve the installation and operation of any garbage grinder equipped
with a motor of three-fourths horsepower (0.76 hp metric) or greater.
Bec. 18-156. Discharge of storm water and other unpolluted drainage.
(a) No person shall discharge into public sanitary sewers:
(1) Unpolluted storm water, surface water, groundwater, roof
runoff or subsurface drainage.
16
~c4~r(2) Other unpolluted drainaqe.
(b) The approving authority shall designate storm sewers and other
watercourses into which unpolluted drainage described in subsection (a)
of this section may be discharged.
8mo. 18-157. Temperature of disoharges.
No person shall discharge liquid or vapor having a temperature
higher than one hundred fifty (150) degrees Fahrenheit (65° Centigrade),
or any substance which causes the temperature of the total wastewater
treatment plant influent to increase at a rate of ten (10) degrees
Fahrenheit or more per hour, or a combined total increase of plant
influent temperature to one hundred four (104) degrees Fahrenheit.
Seo. 18-1S8. Discharge of radioaotive wastes.
(a) No person shall discharge radioactive wastes or isotopes into
public sewers, without the permission of the approving authority.
(b) The approving authority reserves the right to establish, in
compliance with applicable state and federal regulations, regulations
for discharge of radioactive waste into public sewers.
Seo. 18-159 Disoharge of su~stanoes oapa~le of impairing, eto.
f&oilities.
(a) No person shall discharge into public sewers any substance
capable of causing:
(1) Obstruction to the flow in sewers;
(2)
(3)
Interference with the operation of treatment processes
or facilities; or
Excessive loading of treatment facilities.
17
(b) Discharges prohibited by subsection (a) of this section
include, but are not limited to, materials which exert or cause
concentrations of:
(1) ~ Inert suspended solids greater than 250 mg/1
including, but not limited to Fuller's earth, lime
slurries and lime residues.
(2) Dissolved solids greater than 500 mg/1 including, but not
limited to sodium chlorine and sodium sulfate.
(3) Excessive discoloration including, but not limited to dye
wastes and vegetable tanning solutions.
(4) Wastes having a COD to BOD ratio greater than 5 to 1.
Industries having wastewater of this nature shall provide pretreatment
as required by the approving authority.
(c) No person shall discharge into public sewers any substance
that may:
(1) Deposit grease or oil in the sewer lines in such a manner
as to clog the sewers;
(2) Overload skimming and grease handling equipment;
(3) Pass to the receiving waters without being effectively
treated by normal wsstewater treatment processes due to
the nonamenability of the substance to bacterial action;
or
(4) Deleteriously affect the treatment process due to
excessive quantities.
(d) No person shall discharge incompatible waste into public
sewers which:
18
(1)
(2)
Is not amenable to treatment or reduction by the
wastewater treatment processes and facilities employed;
or
Is amenable to treatment only to such a degree that the
treatment plant effluent cannot meet the requirements of
other agencies having jurisdiction over discharges to the
receiving waters. Subsection (b) (3) of this section
illustrates the types of substances intended to be
regulate the flow and
regulated by this subsection.
(e) The approving authority shall
concentration of slugs when they may:
(1) Impair the treatment process;
(2) Cause damage to collection facilities;
(3) Incur treatment costs exceeding those
wastewater; or
for normal
(4) Render the waste unfit for stream disposal or industrial
use.
Industrial operations which, on occasion, release sludges of waterborne
wastes into the sewers, or which, on occasion, release any significant
quantities of materials which adversely influence the effectiveness of
treatment in the wastewater treatment plant shall notify the plant in
advance of their release, and shall control, at the discretion of the
approving authority, the rate of release of these wastes. Permission
for such planned releases shall not be unreasonably withheld. Persons
failing to comply with these requirements shall be subject to a fine of
not more than five thousand dollars ($5,000) per incident, and shall
19
also be liable for the payment of any damages caused, either directly
or indirectly, by the unapproved discharge.
(f) No person shall discharge into public sewers solid or viscous
substances which violate subsection (a)of this section, if present in
sufficient quantity or size, including but not limited to:
(1) Ashes.
(2) Cinders.
(3) Sand.
(4) Mud.
(5) Straw.
(6) Shavings.
(7) Metal.
(8) Glass.
(9) Rags.
(10) Feathers.
(11) Tar.
(12) Plastics.
(13) Wood.
(14) Unground garbage.
(15) Whole blood.
(16) Paunch manure.
(17) Hair and fleshings.
(18) Entrails.
(19) Paper products, either
grinders
(20) Slops.
whole or ground by garbage
20
(21) Chemical residues.
(22) Paint residues.
(23) Bulk solids.
(g) No person shall discharge into the public sewers pollutants
which cause interference or pass through.
(h) No person shall discharge into the public sewers pollutants
with a high flow rate or concentration of conventional pollutants as to
interfere with the plant.
Sec. 18-160. Right to require pretreatment and control of, or to reject
discharges.
(a) If discharges or proposed discharges into public sewers may
deleteriously affect wastewater facilities, processes, equipment or
receiving waters; create a hazard to life or health; or create a public
nuisance; the approving authority shall require:
(1) Pretreatment to an acceptable condition before discharge
into the public sewers;
(2) Control over the quantities and rates of discharge; and
(3) Payment to cover the cost of handling and treating the
wastes, in addition to capital costs.
(b) The approving authority shall reject wastes when he determines
that a discharge or proposed discharge is included under subsection (a)
of this section and the discharger does not meet the requirements of
subsection (a) of this section.
(c) No person shall utilize dilution as a means of treatment.
(d~ The aDDrovina authority shall have the riaht to determin~
whether a discharoe or DroDosed discharge is included under subsection
21
(al of this section.
Sec. 18-161. Design, installation and maintenanoe of pretreatment and
control fa~ilities.
(a) If pretreatment or control is required, the approving
authority may, at his sole discretion, require, review and approve the
design and installation of equipment and processes. The design and
installation of such equipment and processes shall conform to all
applicable statutes, codes, ordinances and other laws, including Federal
Categorical Pretreatment Standards.
(b) Any person responsible for discharges requiring pretreatment,
flow-equalizing or other facilities shall provide and maintain the
facilities in effective operating condition at this own expense.
8eo.18-162. Requirements for traps.
(a) Discharges requiring a trap include:
(1) Grease or waste containing grease in excessive amounts;
(2) Oil;
(3) Sand;
(4) Flammable wastes; and
(5) Other harmful substances.
(b) Any person responsible for discharges requiring a trap shall,
at his own expense and as required by the approving authority:
(1) Provide equipment and facilities of a type and capacity
approved by the approving authority;
(2) Locate the trap in a manner that provides ready and easy
accessibility for cleaning and inspection; and
(3) Maintain the trap in effective operating condition.
22
sec. 18-163. Measurement, sempling, etc., and report of disoharges.
(a) The owner of each facility discharging other than normal
wastewater or discharging Class A wastewater shall submit monthly, or
at such other frequency as may be required by the approving authority,
to the County, on forms supplied by the County, a certified statement
of the quantities of its wastes discharged into the sewers and sewage
works of the County or into any sewer connected therewith. Copies of
pertinent water bills may be required to be submitted with the above
statement. Such documents shall be filed with the County not later than
the tenth day of the following month. A separate statement shall be
filed for each industrial plant. The total quantities of wastes to be
measured and certified by the person so discharging shall be established
by the approving authority and shall, as a minimum, include:
(1) Liquid in gallons.
(2) Five-day BOD in pounds.
(3) Suspended solids in pounds, on a dry solids basis.
(4) Total phosphorus in pounds.
(5) Total Kjeldahl nitrogen in pounds.
(6) COD in pounds.
(b) Unless otherwise provided, each measurement, test, sampling,
or analysis required to be made hereunder shall be made in accordance
with 40 C.F.R. Part 136, as amended.
(c) In order to provide for accurate sampling and measurement of
industrial wastes, each person discharging Class A wastewater shall
provide and maintain, on each of its industrial waste outlet sewers, a
large manhole or sampling chamber to be located outside or near its
23
plant boundary line, where feasible. If inside the plant fence, there
shall be a gate near the sampling chamber with a key furnished to the
County. There shall be ample room provided in each sampling chamber to
enable convenient inspection and sampling by the County.
(d) Each sampling chamber shall contain a Parshall flume, accurate
weir or similar device, with a recording and totalizing register for
measurement of the liquid quantity; or the metered water supply to the
industrial plant may be used as the liquid quantity, where it is
substantiated that the metered water supply and waste quantities are
approximately the same, or where a measurable adjustment can be made in
the metered supply to determine the liquid quantity.
(e) Samples shall be taken every hour, properly refrigerated and
composited in proportion to the flow for a representative twenty-four
(24)hours sample. For oil and grease, pH, phenols, cyanide, volatile
toxic organic and other appropriate pollutants, property grab sampling
shall be performed. Each sampling shall be repeated on as many days as
necessary to insure representative quantities for the entire reporting
period. Industrial plants with wide fluctuations in quantities of
wastes shall provide an automatic sampler paced automatically by the
flow-measuring device.
(f) Minimum requirements for representative quantities under this
section shall include re-evaluation during each twelve (12) month
period. The determination of representative quantities shall include not
less than seven (7) consecutive days of twenty-four (24) hour composite
samplings, taken during periods of normal operation, together with
acceptable flow measurements. The frequency of sampling, sampling
24
chamber, metering device, sampling methods and analyses of samples shall
be subject, at any time, to inspection and verification by the County.
Sampling and measuring facilities shall be such as to provide safe
access for authorized personnel of the County for making such inspection
and verification.
(g) Plans for sampling chambers, with their locations shown on a
site plan, shall be submitted to the County for approval.
(h) All owners of facilities governed by this section shall also
comply with any applicable Monitoring Requirements and Regulations
established by the approving authority which are hereby incorporated by
reference.
(i) All owners of facilities governed by this article shall comply
with the applicable requirements of 40 C.F.R. 403.12 as amended, which
is incorporated by reference herein, including, without limitation, the
signatory, certification and record keeping requirements of 40 C.F.R.
403.12 (c),(d), (i), and (1). All records shall be retained for a
minimum of three years and this retention period shall be extended
during litigation or upon request of the approving authority.
(j) Sampling for discharge limit compliance shall be take~ at th,.
samDlin~ chamber without any dilution factor exceDt for Properly
classified categorical or significant users
(k) Sampling for prohibited materials may be collected at eithe,
the samDlin~ chamber or end of process to determine the absence of th
prohibited material.
Beg. 18-164. Disoh&rgs permits for in~ustrial waste.
25
"''~ ........................... t th~
t t t
...... rCCaiVc~.
thc apprJving ........ .... =--: ty.
~, .......... ~ .... ~-.~I_~ .... t ~f any
............. 1= --~I
26
(a) It shall be unlawful for any significant industrial user olj
other user as determined by the aDprovinq authority to discharq,.
industrial waste into the public sanitar~ sewer system unless an
appropriate Industrial Discharqe Permit has been issued by the aDDrovin,!
authority. In order to obtain an Industrial Discharae Permit, such
Submit a complete aDDlicati0n at least ninety (90) days
prior to the date DrODosed for initial discharae on forms
SUDDlied bv the aDDrovinq authoritv. The approving
authority will act upon the application within sixty (60)
days.
Comply with all requirements for the discharge Permit
including, but not limited to. Drovisions for payment of
charges, installation and operation of Dretreatment
facilities and samDlin~ and analysis to determino
~uantitv and strength.
(3) Provide a samDlin~ Point subject to the provisions of
this article and approval of the aDDrovin~ authority.
ComPlY with the requirements of federal cateuorica]
standards, where aPPlicable, includin~ the develoDmen~
of any required compliance schedules or the aDDlicabl,.
Provisions of this article.
(b) An industrial user applying for a new discharge shall meet all
conditions of subsection (a) of this section and shall secure a permit
prior to discharging any waste.
(c) A person not applying for a discharge permit within the
27
allotted time and continuing to discharge an unpermitted discharge shall
be deemed to be in violation of this article.
(d) A permit issued under this section shall be valid for up to
five (5) years from its date of issuance, after which time the
industrial user shall be required to obtain a new discharge permit.
(e) The approving authority shall have the right to accept or
reject any increases in flow or pollutants under existing or new
permits.
Sec. 18-165. Waiver or modification of requirements of article.
The approving authority shall have the right to waive or modify,
on an interim basis to be noted in any permit issued under this article,
the requirements of this article as they pertain to strength of
contaminants. No such waiver or modification shall be granted contrary
to any County, state or federal regulation and no waiver or modification
shall be granted, if it would result in the violation of the discharge
permit for the plant, as it is now issued or as such permit may be
amended.
Seo. 18-166. Charged generally.
Persons making discharges of industrial waste shall pay a charge
to cover the cost of collection and treatment in addition to capital
costs. When a permit application for industrial waste is approved, the
County or its authorized representative shall issue a permit stating:
(a) The terms of acceptance by the County; and
(b) The basis of payment.
Bec. 18-167. User charges and added costs.
(a) If the volume or character of the waste to be treated by the
28
plant meets the requirements of other provisions of this article and
does not cause overloading of the sewage collection, treatment or
disposal facilities of the County, the approving authority shall require
that the discharger pay a charge to be determined from the schedule of
charges which shall include capital costs.
(b) If a proposed discharge of waste is responsible for exceeding
the existing capacity of the wastewater treatment facilities and the
wastewater treatment plant must be upgraded, expanded or enlarged in
order to treat the wastewater, the approving authority shall require
that the discharger pay in full all added costs which shall include
capital costs the County may incur due to acceptance of the wastewater.
(c) The schedule of charges pursuant to subsection (a) of this
section shall include, but not be limited to:
(1) Capital costs, including debt retirement and interest on
debt, of the County's cost on all capital outlays for
collecting and treating the waste, including new capital
outlay and the proportionate part of the value of the
existing system used in handling and treating waste.
(2) Operation and maintenance costs (capitalized), including
but not limited to, salaries and wages, power costs,
costs of chemicals and supplies, proper allowances for
maintenance, depreciation, overhead and office expense.
Sec. 18-168. Sohedule of charges.
(a) Persons discharging wastewater shall pay a charge to cover the
capital cost and the cost of collection and treatment of all wastewater
discharged.
29
(1) Ail Class I users discharging normal wastewater or Group
B wastewater shall pay a user charge computed upon cost
per volume of wastewater discharged.
(2) All Class II users discharging Group A wastewater shall
have their user charge computed upon a cost per unit
volume basis for the amount plus the unit cost of
treatment for all over
biochemical oxygen demand
phosphorus (p)
computing the
concentrations
the base amount for volume,
(BOD), suspended solids (SS),
and total Kjeldahl nitrogen (TKN). In
contaminant loading, the parameter
for normal wastewater will be considered
as standard strength in determining the base amount in
the effluent discharge flow.
Initially, the responsibility for determining the contaminant
loading for each category of establishment will be that of the approving
authority. However, each establishment must verify its own contaminant
loading monthly by initiating a sampling and analytical program at its
own expense and with the approval of the approving authority.
(b) The units costs to be used to compute the charge for Class I
and II users shall be established by the approving authority. The unit
costs for all users and the allowances for normal wastewater for users
may be revised as necessary to correspond to current costs and
experience. Revisions may be made, no more often than once a year, upon
approval of the approving authority. The user charge for users shall
be computed as follows:
Class I Users: Cu = Vu x Vd
3O
Class II Users:
Cs = Vu x Vd + VsVc + BsBc + SsSc + PsPc
+ NsNc
Cu Charge for Class I users
Cs = Charge for Class II users
Vu = Unit cost of treatment chargeable to normal wastewater
gal.)
Vd = Volume of wastewater from normal wastewater
Vs = Volume of Class II wastewater (1,000 gals.)
wastewater
($/1,000
(1,000 gals.)
in excess of Class I
Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.)
CI~~- ~ -.~t~..t~ "~CD ..... :~--~:-- ;-
~ ........ =f C1 a.--u
~a=tc~atcr limit '~=- )
Class II wastewater BOD contribution in excess
wastewater l~m~t (lbs.)
of Class
Bc = Cost of treating Class II BOD contribution (S/lb.)
Ss = Class II wastewater SS contribution in excess of Class I wastewater
limit (lbs.)
Sc = Cost of treating Class II SS contribution (S/lb.)
~a = Class II wastewater PhosPhorus contribution in excess of Class
wastewater limit (lbs.)
Ns = Class II wastewater unoxidized nitrogen contribution in excess of
Class I wastewater limit (lbs.)
Nc = Cost of treating Class II nitrogen contribution (S/lb.)
31
Sec. ~8-~69. &djus~mmnt of oha~ges.
(a) The county may adjust charges at least annually to reflect
changes in the characteristics of wastewater based on the results of
sampling and testing. This adjustment will correspond to charges
established by the operating authority for the treatment plant.
(b) The county shall review at least annually the basis for
determining charges and shall adjust the unit treatment cost in the
formula to reflect increases or decreases in wastewater treatment costs
based on the previous year's experience.
8mo. ~8-~70. Bi~ling and pa~nent of charges.
(a) The county may bill the discharger by the month or by the
quarter and shall show waste charges as a separate item on the regular
bill for water and sewer charges. The discharger shall pay in
accordance with practices existing for payment of sewer charges.
(b) In addition to sanctions provided for by this article, the
County is entitled to exercise sanctions provided for by the other
ordinances of the County for failure to pay the bill for water and
sanitary sewer service when due.
~eo. ~8-Z7~. R~ght of en~z'¥ to e~foz~e a~tio~e.
(a) The approving authority and other duly authorized employees
of the County bearing proper credentials and identification shall be
authorized to enter any public or private property at any reasonable
time for the purpose of enforcing this article for sampling purposes,
inspect monitoring equipment and to inspect and copy all documents
relevant to the enforcement of this article, including, without
limitation, monitoring reports. Anyone acting under this authority
32
shall observe the establishment's rules and regulations concerning
safety, internal security, and fire protection.
'~' ~ ~ ~ d =- ~' f th t
---:--t th ................. : ..... ~ ....... I: ....... ti ....."- --
(b) APpropriate info~ation submitted to the aDDrovin= authority
pursuant to these re~lations excludi~ any info~ation utilized
dete~inin~ effluent limits mav be claimed as confidential by
submitter at the time of submission by stamDin~ the words "confidential
business info~atio~" on each Da~e containin~ such infok~ation. I~
claim is asserted, the info~ation shall be treated in accordance wit~
a licab e aw.
(c) No person acting under authority of this section may in.ire
into any processes, including metallurgical, chemical, oil refining,
ceramic, paper or other industries, beyond that point having a direct
bearing on the kind and source of discharge to the p~lic sewers.
~ ~ ' ' ffl t I i d fi=
...... cczfi~antial
="-= .... i-f----t= ............... t-i-i ....... = ....... ~
33
sec. 18-172. Authority to disconneot service.
(a) The county reserves the right to terminate water and
wastewater disposal services and disconnect a customer from the system
and revoke any discharge permit issued under this article when:
(1) Acids or chemicals damaging to sewer lines or treatment
process are released into the sewer causing rapid
deterioration of these structures or interfering with
proper conveyance and treatment of wastewater;
(2) A governmental agency informs the County that the
effluent from the wastewater treatment plant is no longer
a quality permitted for discharge into a watercourse, and
it is found that the customer is delivering wastewater
to the County's system that cannot be sufficiently
treated or requires treatment that is not provided by the
County as normal domestic treatment; or
(3) The customer:
a. Discharges industrial waste or wastewater that is in
violation of the permit issued by the approving
authority;
b. Discharges wastewater at an uncontrolled, variable
rate in sufficient quantity to cause an imbalance in the
wastewater treatment system;
c. Fails to pay bills for water and sanitary sewer
services when due; or
d. Repeats a discharge of prohibited wastes into public
sewers.
34
(b)
(4) The permittee has engaged in fraudulent reporting to the
approval authority or failed to report adequately as
required changes in discharge.
If the service is disconnected pursuant to subsection (a) (2)
of this section, the County shall:
(1) Disconnect the customer;
(2) Supply the customer with the governmental agency's report
and provide the customer with all pertinent information;
and
(3) Continue disconnection until such time as the customer
provides additional pretreatment or other facilities
designed to remove the objectionable characteristics from
this wastes.
8eo. 18-173. Notioe of violations
The county shall serve persons discharging
article with written notice stating the nature
requiring immediate satisfactory compliance.
The approving authority shall have the
in violation of this
of the violation and
authority to publish
annually in the Roanoke Times and World News Newspaper or a newspaper
of general circulation in the Roanoke area a list of persons which were
not in compliance with the terms of this Article at least once during
the twelve (12) previous months.
8mo. 18-174. Pen<y for violations.
(a) A person who violates the provisions of this article shall be
guilty of a Class 1 misdemeanor and upon conviction is punishable by a
fine of one thousand dollars ($1,000) per violation per day and
confinement in jail for not more than twelve months, either or both.
In the event of a violation, the approving authority shall also have the
right to terminate the sewer and w&~er connection.
(b) In addition to proceeding under authority of sub-section (a)
of this section, the County is entitled to pursue all other criminal and
civil remedies to which it is entitled under authority of state statues
or other ordinances of the County against a person continuing prohibited
discharges, including, without limitation, injunctive relief.
(c) Any person who knowinalv makes any false statements,
representations or certifications in any application, record, renort,
plan or other document files rec~ired to be maintained nursuant to th~
ordinance, or wastewater perm%t, or who falsifies, tampers with. o~
knowinalv renders inaccurate any monitorinq device or method rec~ire,]
under this ordinance shall, upon conviction, be nunishable by a fine or
$1.000.00 Der violation. Der day, or imnrisonment for not more th~n on.'.
ear or both
(d) The aDDrovina authority shall be authorized to ~mnl-~ent such
other nroaram and enforcement mechani~m~ as are consistent wi~h
re~ulatorv ~uidelines and are deemed aDorooriate,
Seo. L8-~75. Payment of oosts for work required by prohibited
deposits.
In any case where a sewer main or pipe connection is stopped,
damaged or choked by any materials or rubbish being deposited therein
contrary to the provisions of this article, by any tenant or property
owner, upon due ascertainment by the County Administrator, he shall
cause the main pipe connection or manhole to be opened, cleaned,
replaced or repaired, and shall cause the cost for doing such work to
be collected from the property owner. The payment of such cost shall
not relieve any person from prosecution for a violation of this article.
8eo. ~8-X76. ~lio &ooese to data.
36
Effluent data complied as part of the approving authority's
pretreatment program shall be available to the public.
2. That this Ordinance shall be in full force and effect from and
after December 1, 1991.
On motion of Supervisor Nickens to adopt the ordinance, and carried
by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Elizabeth W. Stokes, Clerk
Family Court Services
Joseph M. Clark, II, Chief Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Coup
John L. Apostolou, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Michael F. Kavanaugh, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
John R. Hubbard, Assistant County Administrator
Clifford D. Craig, Director, Utility
Mary F. Parker, Clerk, Roanoke City Council
37
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, V'u'ginia 24011
Telephone: (703)981-2541
October 16, 1991
File #183-468B-27
SANDRA H. F-.AKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30737-101491 authorizing execution of a
contract with Lumsden Associates, P.C., to provide certain engineering services,
specifically ground control for the entire City, and mapping for selected sites, in the
amount of $92,975.00, as well as mapping relative to Carvins Cove Waterline
Improvements, in the amount of $40,000.00. Resolution No. 30737-101491 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 14, 1991.
MFP: ra
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Lumsden Associates, P.C., 4664 Brambleton Avenue, S. W., Roanoke,
Virginia 24018
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 14th Day of October, 1991.
No.~30737-101491.
A RESOLUTI6N authorizing the execution of a contract with
Lumsden Associates, P.C., to provide certain engineering services,
specifically ground control for the entire City, mapping for
selected sites, and mapping related to the Carvins Cove Waterline
Improvements.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an agreement with Lumsden
Associates, P.C., for the provision by such firm of engineering
services for ground control for the entire City, mapping for
selected sites, and mapping related to the Carvins Cove Waterline
Improvements, as more particularly set forth in the October 14,
1991, report of the City Manager to this Council.
2. The contract amount authorized by this resolution shall
be in the amount of $92,975.00 for the ground control and selected
mapping, and an amount of $40,000.00 for the mapping related to the
Carvins Cove Waterline Improvements.
3. The form of the contract with such firm shall be approved
by the City Attorney.
ATTEST:
City Clerk.
MARY F. pARlOUR
Ci~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. $.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-183-468B-27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schianger:
I am attaching copy of Ordinance No. 30736-101491 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for transfer of
$97,087.00 from NPDES Industrial Permits to City Wide Mapping, in connection with
award of a contract to Lumsden Associates, P.C., to provide surveying and mapping
services to complete a City-wide ground control network and mapping for individual
sites for a period of one year. Ordinance No. 30736-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc;
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th Day of October, 1991.
No. 30736-101491.
AN ORDINANCE
1991-92 Capital
emergency.
to amend and reordain certain sections of the
Fund Appropriations, and providing for an
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Sanitation
City Wide Mapping (1) ..............................
NPDES Industrial Permits (2) .......................
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
(008-052-9678-9003) $ 97,087
(008-052-9673-9003) (97,087)
$ 6,275,678
97,087
84,000
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Consultant Contract
Ground Control and Mapping Services
I. Background:
Stormwater Discharge Permit requirements were
published in the November 16, 1990 Federal
Register by the Environmental Protection Agency
(EPA).
Individual Industrial Permits are required under
current regulations for several City facilities.
The following facilities will require a permit by
May 18, 1992:
Landfills (existing and closed) where
stormwater is concentrated and is likely to
come in contact with refuse.
2. Wastewater Treatment Plant
3. Public Works Center
4. Vehicle Maintenance Facilities
The Individual Industrial Permits require accurate
topographic maps to assist in locating proper
monitoring locations and to plan for any
remediation activities.
Ce
Carvins Cove Water Treatment Works improvements
include approximately 13 miles of waterline
construction through the northern portion of the
City of Roanoke and a portion of Roanoke County.
The planning and design of the waterline
construction requires accurate topographic and
planimetric mapping.
Page 2
II.
Current Situation:
City staff anticipated the substantial mapping
required for the Individual Industrial Permits and
other engineering design contracts such as the
Carvins Cove Waterline Improvements, and developed
a cost effective program for the procurement of
mapping for the next five (5) years.
Aerial Photographs of the entire City were
obtained during the first week of April 1991.
Request for Proposals were advertised during June
1991, and staff members consisting of Charles M.
Huffine, P.E., City Engineer; John A. Peters, III,
P.E., Civil Engineer II; and Versal R. Dearing,
Engineering Technician, interviewed the following
firms:
2.
3.
4.
5.
6.
7.
Blazer and Associates
Dewberry & Davis
L. Robert Kimball and Associates
Lumsden Associates, P.C.
Mattern & Craig, Inc.
T. P. Parker & Son
Shanks and Associates
Lumsden Associates~ P.C. was determined to be the
top ranked offeror by the selection committee to
perform the necessary ground control (Global
Positioning Satellites (GPS)), ground surveys,
monumentations, stereoscopic triangulation, and
mapping. Staff negotiated a scope of work and fee
structure for the project. The fee structure is
as follows:
1. Ground Control $45,185.00
2. Ground Surveys $20,540.00
3. Triangulations $17,250.00
4. Mapping for Individual
Industrial Permits
$10e000.00
TOTAL $92,975.00
Scope of Work and Fee Schedule includes provisions for
additional mapping for a period of one (1) year. Other
mapping needs that the City has during the next year
could be included into this contract.
Page 3
III.
IV.
Issues:
A. Legal
B. Timinq
C. Cost
D. Fundinq
Alternatives:
Award a contract with Lumsden Associates, P.C. for
ground control for the entire City and mapping for
selected sites with a lump sum fee of $92t975.00
with a contingency of $4112.00 for a total of
$97t087.00, and award a contract with Lumsden
Associates, P.C. for mapping related to the
Carvins Cove Waterline Improvement with a lump sum
fee of $40~000.00.
Legal need for completing the Individual
Industrial Permits and the Carvins Cove
Improvements can be met.
Timing for completing the Individual
Industrial Permits and the Carvins Cove
Improvement can be met.
Cost is reasonable for the services provided
as demonstrated in the $135,000.00 cost
saving on Carvins Cove Project between
conventional survey methods and aerial
photography.
Fundinq is available in Account Number
008-052-9673 (NPDES Permits) for $97,087.00
and in Account Number 002-056-0364 for
$40,000.00.
Do not award a contract with Lumsden Associates,
P.C. for ground control for the entire City,
mapping related to the Carvins Cove Waterline
Improvements, and mapping for selected sites.
Readvertise for consultant contracts using
conventional field survey methods.
Legal need for completing the Individual
Industrial Permits and the Carvins Cove
Improvements can be met.
Page 4
Timing for completing the Individual
Industrial Permits and the Carvins Cove
Improvements would be jeopardized.
Cost would be substantially higher than
Alternative A based on the original cost
estimate for Carvins Cove of $225,000.00 as
compared to $90,000.00 for Alternative A.
Funding is available in Account Number 008-
052-9673 amd 002-056-0364, but would be
insufficient.
Do not award a contract with Lumsden Associates,
P.C. for ground control for the entire City,
mapping related to the Carvins Cove Waterline
Improvements, and mapping for selected sites and
do not perform any mapping.
Legal need for completing the Individual
Industrial Permits and the Carvins Cove
Improvements would be jeopardized.
Timing for completing the Individual
Industrial Permits and the Carvins Cove
Improvements would not be met.
3. Cost would not be an issue.
Funding would remain available in Account
Number 008-052-9673 and 002-056-0364.
Authorize the City Manager to execute a lump sum
contract with Lumsden Associates, P.C. for $92~975.00
for ground control and selected mapping and $40~000.00
for Carvins Cove Mapping in a form approved by the City
Attorney. Authorize the Director of Finance to
transfer $97,087.00 from Account Number 008-052-9673,
entitled NPDES Permits, to an account to be titled City
Wide Mapping.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JAP/mm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
M.a. RYF. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 2, 1992
File #53B
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of the Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 30724-101491 approving the refunding of the
City's $15,800,000.00 outstanding principal amount of City of Roanoke, Virginia,
Public Improvement Bonds, Series 1985, dated August 1, 1985, and maturing August
1, 1992, to August 1, 2000, both inclusive, and authorizing the Director of Finance
and other City officials to seek the approval of the State Council on Local Debt with
respect to the issuance of "Refunding Bonds" for such purpose pursuant to §15.1-
227.46, Code of Virginia (1950), as amended, and the "Guidelines for Approval of
Refunding Bonds by the State Council on Local Debt" adopted by the State Council
on Local Debt thereunder. Resolution No. 30724-101491 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, October 14, 1991.
Sincerely,
MFP: js
Enc.
Mary F. Parker, CMC/AAE
City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #53B
SANDRA H. E/S. KIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Resolution No. 30724-101491 approving the refunding of the
City's $15,800,000.00 outstanding principal amount of City of Roanoke, Virginia,
Public Improvement Bonds, Series 1985, dated August 1, 1985, and maturing August
1, 1992, to August 1, 2000, both inclusive, and authorizing you and other City
officials to seek the approval of the State Council on Local Debt with respect to the
issuance of "Refunding Bonds" for such purpose pursuant to §15.1-227.46, Code of
Virginia (1950), as amended, and the "Guidelines for Approval of Refunding Bonds
by the State Council on Local Debt" adopted by the State Council on Local Debt
thereunder. Resolution No. 30724-101491 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 14th Day of October, 1991.
No. 30724-101491.
A RESOLUTION approving the refunding of the City's $15,800,000
outstanding principal amount of City of Roanoke, Virginia, Public
Improvement Bonds, Series 1985, dated August 1, 1985, and maturing
August 1, 1992, to August 1, 2000, both inclusive, and authorizing
the Director of Finance and
approval of the State Council
issuance of "Refunding Bonds"
other City officials to seek the
on Local Debt with respect to the
for such purpose pursuant to SlS.1-
227.46, Code of Virginia (1950), as amended, and the "Guidelines
for Approval of Refunding Bonds by the State Council on Local Debt"
adopted by the State Council on Local Debt thereunder.
WHEREAS, the Council of the City of Roanoke, Virginia, has
determined that it would be desirable to refund, in advance of the
stated maturities thereof, the City's $15,800,000 outstanding
principal amount of Public Improvement Bonds, Series 1985, dated
August 1, 1985, and maturing August 1, 1992, to August 1, 2000,
both inclusive (the "Bonds"), for the purpose of restructuring debt
service payments; and
WHEREAS, the Council of the City of Roanoke, Virginia, has
determined to seek the approval of the State Council on Local Debt
(the "State Council") of the issuance of the refunding bonds for
the purpose of refunding the Bonds, as required by S15.1-227.46,
Code of Virginia (1950), as amended;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke, Virginia, as follows:
Section 1. ApDroval of Refundtnq of Bond~. The Council
hereby authorizes the refunding of the Bonds.
Section 2. ~tate Council on Local Debt Approval. The
Director of Finance and other appropriate officials of the City are
hereby authorized and directed to present a plan of refunding with
respect to the Bonds to the State Council and to seek the approval
of the State Council of the issuance of refunding bonds pursuant to
S15.1-227.46, Code of Virginia (1950), as amended, and the
"Guidelines for Approval of Refunding Bonds by the State Council on
Local Debt" adopted by the State Council on Local Debt on July 16,
1985, as amended on June 22, 1988. The City is hereby authorized
to pay any fees and expenses of the State Council in connection
therewith.
Section 3. Effectiveness of Resolutio.%.
shall take effect upon its adoption.
Thls Resolution
ATTEST:
City Clerk.
JOEL M. SCHLANQER
Director of Finance
CITY OF ROANOKi ¥ ""' ??
DEPARTMENT OF FINANCE
2~C,u~ch^venuo, S.W.,Room4~ '91 I]C1-9 P4:54
P. O. Drawer 1220
Roanoke, Virginia 24006-1220
October 14, 1991
Telephone: (703) 981-2821
Telecopler: (703) 981-2940
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Possible Refunding of 1985 Public Improvement Bonds,
Series 1985
As Council is aware, your administration is making
preparations to sell all or part of the bonds that have been
previously authorized but so far have remained unissued. As
interest rates continue to decline, it appears that a bond sale
would be advantageous to the City of Roanoke during the later part
of calendar year 1991.
Interest rates on municipal bonds have significantly declined
since the City issued Bonds in 1985. The nominal interest cost on
the 1985 issue was 7.8739 percent. Exhibit A (attached) itemizes
the current outstanding principal and interest we are considering
to refund. Current bond market indices anticipate a refunding
issue interest rate to be in the low 6 percent range. Expected
direct savings from a refunding transaction is estimated at
$407,468 (present value).
The Honorable Mayor and Members
of City Council
October 14, 1991
Page 2
The City should consider using this refunding as an
opportunity to restructure the 1985 issue in order to extend the
final maturity from the year 2000 to the year 2005. During the
past year two significant projects (Conference Center and Jail
Annex) have created funding requirements for consideration by this
City Council. These unforeseen public improvements and a weak
national and state economy has created fiscal stress on the City's
ability to adequately fund capital projects from general fund
operating revenues.
A restructuring and extension of the 1985 issue would permit
the City of Roanoke to smooth out annual general fund debt service
requirements which currently peak in fiscal years 1992, 1993, and
1994. Exhibit B (attached) provides current annual debt service
requirements and estimated annual debt service requirements, if
restructured.
In order to have flexibility to consider this financial
alternative, the City is required by State law to submit a
refunding application to the State Council on Local Debt. The
attached resolution is required as part of the application process.
I strongly recommend your approval of the resolution.
Honorable Mayor and Members
Roanoke City Council
October 14, 1991
Page 3
If approved by the State Council on Local Debt, I will then be
preparing a comprehensive report to City Council setting forth
recommendations on a late calendar year 1991 Bond sale.
JMS:s
Attachments
cc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Exhibit A
1985 Public Improvement Bonds, Series 1985
Original Principal: $18,600,000 Callable 8/1/94
Total
Date Rate PrinciPal Interest Debt Service
02/01/92
08/01/92 7.60%
02/01/93
08/01/93 7.70%
02/01/94
08/01/94 7.70%
02/01/95
08/01/95 7.70%
02/01/96
08/01/96 7.80%
02/01/97
08/01/97 8.00%
02/01/98
08/01/98 8.00%
02/01/99
08/01/99 8.10%
02/01/2000
08/01/2000 8.10%
Total
$1,400,000
1,600,000
1,600,000
1,600,000
1,700,000
1,900,000
2,000,000
2,000,000
2.000,000
$15,800,000
$ 622 300
569 100
569 100
507 500
507 500
445 900
445 900
384 300
384,300
318,000
318,000
242,000
242,000
162,000
162,000
81,000
81.000
$6,664,200
$ 622,300
2,591,400
2,676,600
2,553 400
2,430 200
2,402,300
2,460,000
2,404,000
2,243,000
2.081.000
$22,464,200
Exhibit B
City of Roanoke, Virginia
General Obligation Debt Service Analysis
October 14, 1991
~$~1
Y~r
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
Current 1985 Refunding
G.O.B. Debt Service Net Series 1991
Debt Service Refunded Debt Service Debt Service
$ 8,813,932 $ ( 622,300) $ 8,191,632
8,588,770 (2,591,400) 5,997,370
8,530,676 (2,676,600) 5,854,076
6,722,476 (2,553,400) 4,169,076
6,220,157 (2,430,200) 3,789,957
5,321,764 (2,402,300) 2,919,464
4,331,288 (2,460,000) 1,871,288
4,658,600 (2,404,000) 2,254,600
5,136,800 (2,243,000) 2,893,800
2,081,000 (2,081,000) ---
$ 245,499
981,998
981,998
2,006,273
2,007,370
2,003,453
1,999,468
1,995,564
1,996,485
1,991,809
1,991,093
1,983,884
1,984,985
1,978,783
1.974.365
Restructured
Debt Service
$ 8,437,131
6,979,368
6,836,074
6,175,349
5,797,327
4,922,917
3,870,756
4,250,164
4,890,285
1,991,809
1,991,093
1,983,884
1,984,985
1,978,783
1.974.365
Total $60.405.463 ~ $37.941.263 ~ $64.064,299
MARY F. PARKER
City Clerk
CITY OF ROANOKIZ
OFFICE OF THE CITY CLERK
215 Church .avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #24A-79-322
SANDRAH. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30738-101491 amending and reordaining §19-11
Application for license; applicant's oath, of Chapter 19, License Tax Code, Code of
the City of Roanoke (1979), as amended, to require a person applying for a business
license to provide evidence that the person has paid all delinquent business license,
business personal property, meals, transient occupancy and admission taxes due the
City prior to receiving a current business license. Ordinance No. 30738-101491 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 14, 1991.
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem,
Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trempeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
Mr. W. Robert Herbert
October 16, 1991
Page 2
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable A. Dale Hendrick, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Gordon E. Peters, City Treasurer
Mr. Ronald Albright, Clerk, General District Court
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box 13867, Roanoke,
Virginia 24037
Mr. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th Day of October, 1991.
N0.-30738-101491.
VIRGINIA
AN ORDINANCE amending and reordaining S19-11 Application for
license; applicant's oath, of Chapter 19, License Tax Code, Code of
the City of Roanoke (1979), as amended, to require a person
applying for a business license to provide evidence that the person
has paid all delinquent business license, business personal
property, meals, transient occupancy and admission taxes due the
city prior to receiving a current business license; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of
1. Subsections (b), (c) and (d)
license; applicant's oath, are hereby
read and provide as follows:
S19-11. Application for license~
(b)
Roanoke that:
of S19-11, Application for
amended and reordained to
applicant's oath
(c)
Every person seeking to obtain a license under this
chapter, as part of the application therefor, shall
be required to furnish the Commissioner with
satisfactory evidence that all delinquent business
license, business personal property, meals,
transient occupancy and admission taxes owed to the
City have been paid. No license shall be issued to
any person who is indebted to the City for any
delinquent business license, business personal
property, meals, transient occupancy and admission
taxes for any prior years.
Every person liable for a license tax which, under
this chapter, is based upon the amount of his
actual or probable purchases, sales or commissions,
or of the gross receipts from his business or
profession, or graded in any other way shall,
before he is granted such license, be required to
make oath in writing before some notary public, not
himself a state or city officer or directly or
indirectly employed by such officer, or before the
commissioner, upon forms furnished, showing the
amoun't of his actual or probable purchases, sales
or commissions, or of the gross receipts from his
business or profession, or of the fair value of
articles manufactured, processed or produced, or
any other matter that may be pertinent to the
assessment of the tax on such license. In the case
of a corporation, such oath shall be made by the
chief officer or agent resident in the city or in
charge of the business, and in the case of an
unincorporated firm, by any member thereof. The
form of such oath shall be such that the
application and oath shall be separately made and
Signed.
(d)
municipal
ordinance shall be
If any person shall make any false statement in any
application or affidavit required by this section,
he shall be guilty of a misdemeanor, and upon
conviction thereof, shall be fined not less than
five dollars ($5.00) nor more than one thousand
dollars ($1,000.00).
In order to provide for the usual daily Operation of the
government, an emergency is deemed to exist, and this
in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOI{E
OFFICE OF THE CITYAT'rO EYCITY
464 MUNICIPAL ~UILO~Ne
ROAI~'~DKE, VII::IGIMA 24011-1.~i SEP 26 P4:08
TELEPIIO#E:
WILLIAM X PARSONS
MARK ALLAN
$'r~N J. TAm I:VI
WILBURNC. DIBLING, JR. October 14, 1991 KATliLEENYARIEKRONAU
CITY All'O R#EY A~ISTAMT or'P( ATrOR#EY8
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Collection of Business License Taxes
Dear Ms. Bowles and Gentlemen:
The 1991 Session of the General Assembly amended S58.1-3700 of
the Code of Virginia (1950), as amended, to authorize the governing
body of a city to require an applicant for a business license to
provide evidence that the applicant has paid all delinquent
business license, business personal property, meals, transient
occupancy and admission taxes for which applicant is liable to the
City prior to receiving a current business license. Amending the
City Code to implement this power would greatly assist the City in
its efforts to collect delinquent taxes by allowing the
Commissioner of Revenue to require full payment of past delinquent
taxes prior to the issuance of a business license for the current
year. Accordingly, I recommend to you adoption of the attached
ordinance which amends S19-11, Code of the City of Roanoke (1979),
as amended ("City Code"), to incorporate this useful new authority.
The license tax year begins on January 1 of each year and ends
on December 31 of the same year pursuant to §19-4 of the City Code.
Section 19-24 provides that "all licenses shall be deemed to be
issued for the current year .... " These provisions, together with
§19-11, as amended by the proposed ordinance, would enable the
Commissioner of Revenue to require that all business related taxes
due the City for previous years be paid before an applicant can
receive a current business license. Section 19-26 imposes a
penalty, in the amount of ten percent (10%) of the tax assessable
on a new license and a fine of up to one thousand dollars
($1,000.00) if failure to obtain a new license continues for more
than one (1) month, upon any person for continuing to operate a
business following the expiration of a previously issued license
without obtaining a new license. Thus, the attached ordinance, if
The Honorable Mayor and M~mhers
of City Council
October 14, 1991
Page 2
adopted, will in conjunction with §19-26 create a heavy deterrent
against conducting a business in the City without a valid business
license.
The Director of Finance, Commissioner of Revenue and City
Treasurer concur in the recommendation that the attached ordinance
be adopted.
I shall be pleased to answer any questions Council may have on
this matter.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD/jbs
Attachment
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Jerome S. Howard, Jr., Commissioner of Revenue
Gordon E. Peters, City Treasurer
.MAgY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDRA lt. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Pollution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions.. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Eric.
pc:
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Stephen L. Walker, Manager, Water Poliution Control Plant
Ms. Dolores C. Daniels, Citizens' Request for Service
MA~Y F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDRA H. EAl~N
Deputy City Clerk
Mr. Stanley G. Breakell
President
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia 24017-0414
Dear Mr. Breakell:
I am enclosing copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Pollution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
On behalf of the Mayor and Members 9f City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
MFP: ra
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDI{A H. EAKIN
Deputy City Clerk
Mr. J. Wayne Connor
President
Montvale Construction, Inc.
P. O. Box 184
Montvale, Virginia 24122
Dear Mr. Connor:
I am enclosing copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Pollution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation fo'r submitting your bid on the abovedescribed project.
MFP: va
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 14th Day of October, 1991.
No~ 30740-101491.
AN ORDINANCE accepting the bid of Acorn Construction, Ltd.,
made to the City for construction of alterations to Nos. 4, 5 and
6 Nitrification Basins at the Water Pollution Control Plant, upon
certain terms and conditions, authorizing the proper City officials
to execute the requisite contract; rejecting other bids made to the
City, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Acorn Construction, Ltd., made to the City,
for the construction of alterations to Nos. 4, 5 and 6
Nitrification Basins at the Water Pollution Control Plant, meeting
all of the City's specifications and requirements therefor, for the
total bid price of $99,250.00, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest,
respectively, the requisite contract with Acorn Construction, Ltd.,
based on its proposal made therefor and the City's specifications
made therefor, such contract to be upon form approved by the City
Attorney, and the cost of said work to be paid for out of funds
heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the afore-
said work are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY£:-F':'~ !~' ....
.Rp~anoke, Virginia
?~ ~T,-9 ~0~ober 14, 1991
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Alterations to
Nos. 4, 5, & 6 Nitrification Basins
Water Pollution Control Plant
Roanoke, Virginia
Job No. 19-91A
I concur with the recommendations of the attached Bid
Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens, Request for Service
City Engineer
Construction Cost Technician
Manager, Water Pollution Control Plant
C~TY ~'
~'-~ ~oanoke, Virginia
October 14, 1991
'91
Honorable Mayor and Members of City 'Co~n6~'i
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Alterations to
Nos. 4, 5, & 6 Nitrification Basins
Water Pollution Control Plant
Roanoke, Virginia
Job No. 19-91A
II.
III.
Background:
City Council, at its September 23, 1991 meeting,
publicly opened and read aloud the bids received
for Alterations to Nos. 4, 5, and 6 Nitrification
Basins at the Water Pollution Control Plant.
Five (5) bids were received with Acorn
Construction, Ltd. submitting the low bid in the
amount of $991250.00 and 120 consecutive calendar
days.
Ce
Work consists of the replacement of the air
application system in the Nitrification Basins.
Air is applied to provide oxygen to support the
biological treatment process. Current air
application system has become inefficient due to
clogging of the porous blocks.
Issues in order of importance are:
Compliance of the bidders with the requirements of
the contract documents.
B. Amount of the low bid.
C. Fundinq for the project.
D. Time of completion.
Alternatives are:
Award a lump sum contract to Acorn Construction,
Ltd., in the amount of $991250.00 and 120
consecutive calendar days for Alterations to Nos.
4, 5, and 6 Nitrification Basins at the Water
Pollution Control Plant in accordance with the
Contract Documents as prepared by the Office of
the City Engineer.
Page 2
Compliance of the bidders with the
requirements of the contract documents was
met.
Amount of the low bid is acceptable. (Last
year's bid for Alterations to three (3)
basins was $118,900.00.)
Funding for this project is available
Sewage Maintenance Account Number
003-056-3155-2048 in the amount of
$125~000.00.
4. Time of completion is acceptable.
Do not award a lump sum contract to Acorn
Construction, Ltd. at this time.
Compliance of the bidders with the
requirements of the contract documents would
not be an issue.
Amount of the low bid would probably change
if re-bid at a later date.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended.
IV.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a
contractual agreement, in form approved by the
City Attorney, with Acorn Construction, Ltd., of
Troutville, Virginia, for Alterations to Nos. 4,
5, and 6 Nitrification Basins at the Water
Pollution Control Plant in accordance with the
contract documents as prepared by the Office of
City Engineer in the amount of $99,250.00 and 120
consecutive calendar days.
Ce
Fundinq is available in Sewage Maintenance Account
Number 003-056-3155-2048 as follows:
Contract Amount
Project Contingency
$ 99,250.00
10~750.00
TOTAL $110,000.00
Page 3
Reject the other bids received.
Respectfully submitted,
W' ' - ' Sr., ~hairman
W~iliam F. Clark
WW/LBC/mm
Attachment:
cc:
Tabulation of Bids
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
Manager, Water Pollution Control Plant
TABULATION OF BIDS
ALTERATIONS TO
NOS. 4, 5, AND 6 NITRIFICATION BASINS
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
JOB NO. 19-91A
Bids opened before City Council on September 23, 1991, at 2:00 p.m.
BIDDER I LUMPSUM I TiME I BOND
Acorn Construction, Ltd. $99,250.00 120 YES
S. C. Rossi & Company, Inc. $102,661.50 150 YES
Montvale Construction, Inc. $104,452.00 YES*
Breakell, Inc. $104,900.00 90 YES
Mechanical & Plumbing, Inc. $122,647.00 180 YES
* Certified check in lieu of Bid Bond.
Engineer's Estimate: $120,000.00
winx~ White,-Sr., Chairman
William F. Clark Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
October 14, 1991
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 23, 1991
SANDI~ H. EAKIN
Deputy City Clerk
Mr. J. Wayne Conner
President
Montvale Construction, Inc.
P. O. Box 184
Montvale, Virginia 24122
Dear Mr. Conner:
The contract for alterations to Nos. 4, 5 and 6 Nitrification Basins at the Water
Pollution Control Plant having been awarded, I am returning your cashier's check
deposited with your bid.
Please sign the enclosed receipt and return same to me for my files.
Sincerely, /-~)
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Ene.
CERTIFIED MAIL
MP. RY F. PARKER
City Clerk
CITY OF ROANOKI -
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDRA H. E.M~N
Deputy City Clerk
Mr. Stephen C. Rossi
President
S. C. Rossi & Company, Inc.
1410 - 16th Street, S. E.
Roanoke, Virginia 24014
Dear Mr. Rossi:
I am enclosing copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Poliution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely, ~,/~_.
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
MARY F. PARKER
Ci~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Thomas T. Harned
Executive Vice President
Mechanical & Plumbing, Inc.
P. O. Box 357
Stanleytown, Virginia 24168
Dear Mr. Harned:
I am enclosing copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Pollution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
MFP: ra
Sincerely,
Mary F.~Parker, CMC/AAE
City Clerk
Eric o
MARY F. PARKER
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Lee Christenbury
Vice President & COB
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
Dear Mr. Christenbury:
I am enclosing copy of Ordinance No. 30740-101491 accepting the bid of Acorn
Construction, Ltd., for construction of alterations to Nos. 4, 5 and 6 Nitrification
Basins at the Water Pollution Control Plant, in the total amount of $99,250.00, upon
certain terms and conditions. Ordinance No. 30740-101491 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: va
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #27-468B
SANDRA H. F-AKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A report of the Water Resources Committee recommending that the City
Administration reinstate the revocable sewage charge exemption policy for residential
irrigation once Failing Creek Filter Plant is back in operation, and should there be
a water shortage in the future, to announce any water shortage and simultaneously
request all citizens to conserve water, which report was before the Council of the
City of Roanoke at a regular meeting held on Monday, October 14, 1991.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
pc:
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Ms. M. Michelle Bono, Public Information Officer
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
RECEIVEO
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Revocable Sewage Exempt Meters
The attached staff report was considered by the Water Resources
Committee at its meeting on September 23, 1991. The Committee, after
considerable discussion, recommends that Council instruct the Administration
to reinstate the revocable sewage charge exemption policy for residential
irrigation once Falling Creek Filter Plant is back in operation and, should
there be a water shortage in the future, to announce any water shortage and
simultaneously request all citizens to conserve water.
Respectfully submitted,
ETB:KBK:afm
Attachment
CC:
Elizabeth T. Bowles, Chairman
Water Resources Committee
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Chief, Billings & Collections
Public Information Officer
Manager, Water Department
DATE
TO:
September 23, 1991
~. ~ow~s and Members, Water Resources Cormnlttee
Kit B. Kiser, DirecFo~ilities & Operations thru
W. Robert Herbert~Manager
SUBJECT: Revocable Sewage Exempt Meters
I. Back~round:
Ao
Sewage char~es will be based on water consumption except in
certain instances as provided in the following code sections:
Section 26-25(b) states, in part, that charges imposed
for sewage treatment for regular City water customers
shall be based upon water consumed and shown on the
customers' periodic water bills provided that, in lieu of
the above, any customer may at his (her) sole expense
meter his (her) sewage, after receiving written approval
of the City Manager of the method or metering device to
be used.
Section 26-27 states "Persons not discharging the entire
volume of water used by them into the City's sanitary
sewer system shall be allowed a reduction in the charges
imposed under this article, if such persons install, at
their expense, facilities satisfactory to the City
Manager for measuring the volume either discharged or not
discharged into the City's sanitary sewer system."
Authority has been delegated to the Director of Utilities by
the City Manager to determine the appropriate metering device
to measure sewage flow if for some reason the usual and
cust~ary water meter measured flow is not considered
appropriate.
Examples of non-standard procedures that have been
approved are:
Requirement for an industry to purchase, install,
and maintain a sewage flow meter to measure all
sewage leaving its plant since some water came from
a spring, some came from the standard water meter
and a lot of water is lost in steam as part of the
industrial process. This is the most accurate
method of measuring sewage flow since it accounts
for all flow leaving the plant through the sewer
Page 2
lateral, including infiltration and inflow from
ground water.
Exemption for water used in an industrial product,
e.g. baking of bread.
Exemption of water used and lost due to evaporation
in industrial air conditioning units.
Water used to fill swin~ning pools, or make-up water
for swimming pools when there were no drains from
the pool to the sanitary sewer line. Many of these
exemptions have been revoked due to State
prohibitions against discharging "contaminated"
water to streams or their tributaries.
"Contaminated" water is now defined as chlorinated
water or water that shows significant human contact.
5o
Recent years have seen the evolution of the
revocable permit for water used in irrigation for
homeowners. Attached is a form of revocable permit
which was issued but all of which were revoked
effective August 31, 1990. Also enclosed is a copy
of the letter of notification revoking the
residential and other non-business related
exemptions.
II. Current situation:
Falling Creek Filter Plant should go back on line in
September, 1991.
Citizens are asking if the residential irrigation sewer charge
exemption program is going to be reinstated.
Some members of Council are indicating this decision should be
a policy decision rather than an administrative decision.
Do
Water demand is higher than our current facilities can provide
during periods of hot dry summer weather. It is impossible to
establish an exemption program that could change on a
day-to-day basis if tied to the City's capability of meeting
water demand based on the rated capacity of our water system.
Eo
Sewage flows are hiKh. A significant volume of sewage flow is
provided by infiltration/inflow (I/I) from customers' property
via foundation drains, holes in sewer laterals and sump pumps.
Fo
Logical basis can be stated that sewage exemption charges
should never be granted for irrigation purposes for any
property that has a sewer lateral connection to the sanitary
sewer line. That basis is as follows:
Page 3
2o
High water demand requiring purchase of water from other
jurisdictions to supplement our own capabilities,
although subject to change on a short term basis
depending on the weather, should preclude an indirect
encouragement for irrigation through a lowering of
charges.
HiKh sewaKe flows which vary greatly with the weather due
to I/I should not be exacerbated by encouraging customers
to irrigate, thereby artificially increasing the natural
ground moisture level. Rather, the ground moisture level
would stay dry to absorb rainfall and prevent more I/I
from entering into the sewer system as unmetered sewage
flow from holes in sewer laterals, foundation drains
and/or sump pumps.
Water conservation is discouraged by the mere fact of
exempting water used for irrigation from sewage treatment
charges.
Examination of direct expenses vs. revenue for processing
1,000,000 gallons of water through our utility system
when that water is purchased from a neighboring locality
shows we should not encourage residential irrigation by
exempting water used from sewage treatment charges. The
following calculations show that if we don't bill for
sewage treatment, we are indirectly encouraging citizens
to irrigate at the expense of other utility customers:
a. Cost:
Direct cost of water purchase
Direct cost of sewage treatment
Total
$1,160.00
317.45
$1,477.45
b. Revenue with sewage charge exemption:
Water revenue only $ 571.90
Sewage (exempt) 0.00
Total $ 571.90
c. Revenue with no sewage charge exemption:
Water revenue $ 571.90
Sewage revenue 1,290.10
Total $1,872.00
W~ile it is obvious that we lose money by allowing an
exemption of sewage treatment charges, it appears we make
money if we apply the full charges. This is not true,
however, because in addition to the direct cost, we must
also pay for the indirect cost of utility line
maintenance, capital expenses, debt service, billings and
collections, etc.
Page 4
III. Issues:
A. Policy chan~e
B. Probable position
C. Water demand
D. Sewage flows
E. Revenue vs. cost
V. Alternatives:
A. Committee reconnnend to Council that Council make no chanKe in
current City Code and leave the intent, as stated in the Code,
intact, e.g. that sewage charges will be based on the water
meter flow excepting in those instances where the City Manager
deems it appropriate to establish another procedure.
1. Policy chan~e is not made.
o
Probable position of the City Manager is to not reinstate
revocable sewage charge exemption permits for water used
in non-business process irrigation until after
improvements are completed on the Carvins Cove water
system and re-evaluate the situation at that time
particularly as it may adversely affect the sewage flow.
At that time, a consideration should be made toward a
reduction rather than an exemption of sewage treatment
charges for water used for irrigation.
Water demand and our capabilities to meet that demand on
a day-to-day basis is still a significant issue that is
not exacerbated by promoting irrigation.
SewaKe flows and our ability to stay within our permit
parameters are recognized as factors to discourage
artificially raising the ground water moisture content.
5. Revenue vs. cost will stay on a relatively even basis.
Committee reconnnend and Council decide to enact a policy
prescribing that water used for irrigation will be exempt from
sewage treatment charges if the water demand is below 80% of
our rated capacity to meet that demand.
1. Policy chanKe will be approved by Council.
Probable position will be that the administration will
need to come up with some method, yet unknown, to predict
30 days in advance when an exemption will be allowed or
provide an exemption after the fact should monthly water
demands be within 80% of our rated capacity.
Page 5
VI.
Water demand will still be a factor and will by policy
definition require sewage charge exemptions after
improvements are made in our ability to deliver water
from our Carvins Cove water facilities.
4. Sewage flows become a moot issue.
5. Revenue vs. cost becomes a moot issue.
Committee recommend and Council a~ree there will be no
exception to assessing sewage charges on all water meter
flows.
Policy chan~e will be made and exemptions currently in
place for water used/lost in evaporation or other
business related activities will be revoked. The City
Manager will have no latitude to adjust the procedure
when he feels it appropriate.
Probable position is that all exemption requests or
appeals will be dealt with by City Council.
3. Water demand becomes a moot issue.
SewaKe flows will be helped by not encouraging artificial
increase of the moisture level of the ground.
5. Revenue vs. cost will be favorable for the City.
Recommendation: Committee recommend that Council make no chanKes
in its current policy as outlined in the City Code in accordance
with Alternative "A".
KBK:afm
Attachments
cc: City Attorney Director of Finance
Chief, Billings & Collections
Director of Utilities & Operanons
This is a follow-up to your request of June 7, 1990, in which
you request permission to install a separate meter at the above
address in order to meter water used for outside watering for the
purpose of receiving an exemption from sewage treatment charges.
This permission is granted upon your agreeing to the terms as
outlined in the attached brochure.
If you have questions regarding the installation of this meter,
contact Mr. 3ames Nichols of the Meter Shop, 981-2793.
Respectfully,
Kiser, Director
Utilities & Operations
KBK:afm
Attachments
cc: Billings & Collections
James Nichols, Meter Shop
354 Mun,opal Bu,idin~ 215 O'~urah Avenue. SW I%:~:~oae V,rginio 24011 (703) 981
July 2, 1990
To: All Sewer Exemption Revocable Permit
Holders for Irrigation Purposes
Roanoke City Council approved a contract on June 25, 1990 to
renovate Falling Creek Filter Plant. In order to accomplish the work on
the plant and its intake structure, the reservoir will be drained. This
source of water supply will be out of service for approxi~tely 12
months to complete all renovations that are required.
During this period of time the City will take the following steps
to conserve water usage:
Effective September 1, 1990, all irrigation sewer exemption
permits are revoked.
Effective immediately, no new irrigation sewer exemption
permits will be issued.
The public in general will be asked to voluntarily conserve
water.
As a current permit holder, you will be allowed credit on usage
through August 31, 1990. Attached is a special form for you to record
this final usage. It must be returned to the Office of Billings and
Collections by September 15, 1990 in order for credit to be issued.
Your cooperation in this important project is appreciated. If you
have questions concerning the project, please call M. Craig Slues, Water
Department Manager, at 981-2601. If you have questions concerning your
water or sewer bill, please call the Office of Billings & Collections at
981-2455.
Respectfully,
KBK:afm
Attachment
Kit B. Kiser, Director
Utilities & Operations
Mr. M. Craig Slues, Manager, Water Department
Office of Billings & Collections
F~x:;~354 Mun,a~Bu,c~n9 2~50xxc~Avenue SW ~c, an~e.V~2~01'~
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-254!
October 16, 1991
File #24A-468B-27
SANDRA H. F. AKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30741-101491 amending and reordaining
subsections (b) and (c) of §26-45, Prohibited discharges generally, of the Code of
the City of Roanoke (1979), as amended, to delist and revise certain prohibited
discharges of metais under the City's Pretreatment Program. Ordinance No. 30741-
101491 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem,
Virginia
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Mr. W. Robert Herbert
October 16, 1991
Page 2
po:
The Honorable A. Dale Hendrick, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box 13867, Roanoke,
Virginia 24037
Mr. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'u-ginia 24011
Telephone: (703)981-2541
October 16, 1991
File #24A-468B-27
SANDRA H. EAKIN
Deput~ City Clerk
Ms. Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Ordinance No. 30741-101491 amending and reordaining
subsections (b) and (c) of §26-45, Prohibited discharges generally, of the Code of
the City of Roanoke (1979), as amended, to delist and revise certain prohibited
discharges of metals under the City's Pretreatment Program. Ordinance No. 30741-
101491 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Ene.
MARY F. PARLOR
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #24A-468B-27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Forest G. Jones
Clerk of Council
City of Salem
P. O. Box 869
Salem, Virginia 24153
Dear Mr. Jones:
I am enclosing copy of Ordinance No. 30741-101491 amending and reordaining
subsections (b) and (c) of §26-45, Prohibited discharges generally, of the Code of
the City of Roanoke (1979), as amended, to delist and revise certain prohibited
discharges of metals under the City's Pretreatment Program. Ordinance No. 30741-
101491 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Vh-ginia 24011
Telephone: (703)981-2541
October 16, 1991
File #24A-468B-27
SANDRA H. EAI~N
Deputy City Clerk
Mr. John B. Williamson, III
Botetourt County Administrator
P. O. Box 279
Fincastle, Virginia 24090
Dear Mr. Williamson:
I am enclosing copy of Ordinance No. 30741-101491 amending and reordaining
subsections (b) and (c) of §26-45, Prohibited discharges generally, of the Code of
the City of Roanoke (1979), as amended, to delist and revise certain prohibited
discharges of metals under the City's Pretreatment Program. Ordinance No. 30741-
101491 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #24A-468B-27
SANDRA H. EAKIN
Deputy City Clerk
Ms. Mary H. Allen
Clerk
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Ordinance No. 30741-101491 amending and reordaining
subsections (b) and (c) of §26-45, Prohibited discharges generally, of the Code of
the City of Roanoke (1979), as amended, to delist and revise certain prohibited
discharges of metals under the City's Pretreatment Program. Ordinance No. 30741-
101491 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th Day of October, 1991.
No. 30741-101491.
AN ORDINANCE amending and reordaining subsections (b) and (c)
of S26-45, Prohibited discharges generally., of the Code of the
City of Roanoke (1979), as amended, to delist and revise certain
prohibited discharges of metals under the City's Pretreatment
Program; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsections (b) and (c) of S26-45 Prohibited discharges
qenerally., of the Code of the City of Roanoke (1979), as amended,
are amended and reordained as follows:
§26-45.
Prohibited discharges qenerally.
,~,
(b) Discharges into public sewers shall
not contain:
(1) Antifreeze.
(2) Fluoride other than that contained
in the public water supply greater
than 10.0 mg/1.
(3) Benzene, toluene, ethylbenzene and
xy!ene (BTEX) greater than 5.0 mg/1.
(4) Flammable or explosive liquid, solid
or gas in hazardous amounts.
(5)
Substances causing a chemical oxygen
demand (COD) greater than 1,500 mg/1
in the wastewater.
(6)
Strong acid or concentrated plating
solutions, whether neutralized or
not.
(7)
(8)
(9)
(10)
(11)
(12)
Fats, wax, grease or oils, whether
emulsified or not, in excess of 100
mg/1 or containing substances which
may solidify or become viscous at
temperatures between thirty-two (32)
degrees and one hundred fifty (150)
degrees Fahrenheit (0° and 65°
Centigrade).
Obnoxious, toxic or poisonous
solids, liquids, or gases in
quantities sufficient to violate the
provisions of subsection (a) of this
section.
Waste, wastewater or any other
substance having a ph lower than 5.5
or higher than 9.5, or any other
substance with a corrosive property
capable of causing damage or hazard
to structures, equipment and
personnel at the wastewater
facility.
Substances which cause a COD to BOD
ratio greater than 5.
Waste, wastewater or any other
substance containing phenols,
hydrogen sulfide or other taste-and-
order producing substances that have
not been minimized. After treatment
of the composite wastewater,
effluent concentration limits may
not exceed the requirements
established by state, federal or
other agencies with jurisdiction
over discharges to receiving waters.
Antimony and beryllium greater than
1.0 mg/1.
(c) Prohibited toxic materials
but are not limited to:
(1) Herbicides.
(2) Fungicides.
(3) Pesticides.
include,
2. The City Clerk
this ordinance to the
jurisdictions utilizing
Plant.
3.
municipal
ordinance
is hereby directed to provide a copy of
appropriate officials of all other
the Roanoke Regional Sewage Treatment
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
RECE~VE~
CITY gl ~E~'? ~7!F:~-~C~
'91 OOT -2 AP :26
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendments to the Wastewater Code - Pretreatment
Program
The attached staff report was considered by the Water Resources
Committee at its meeting on September 23, 1991. The Co~nittee recommends
that Council authorize the limiting of Antimony and Beryllium and the
removal of Bismuth, Cobalt, Molybdenum, Uranium ion, Rhenium, Strontium
and Tellurium from the City's Wastewater Code to better administer the
Pretreatment Program.
ETB:KBK:afm
Attachment
CC:
Reseectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Sewage Treatment Plant
I~'r~fl~O~PAl~ ~CATION
DATE:
TO:
II.
September 23, 1991
B~Wl.~_and Members, Water Resources Con~nittee
· Kiser, Director of Utilities & Operations
thru W. Robert Herbert, City Manager Z'~;~/F
SUBJECT: Amendments to the Wastewater Code - Pretreatment
Program
Background:
City's Wastewater Code lists specific limited and prohibited
discharges.
Bo
Certain prohibited discharKes need to be revised and others
delisted to better administer the pretreatment program. See
Attachment "A".
Metals as listed on Attachment "A" were included per a model
Industrial Wastewater Ordinance prepared in 1975 by Roy Weston,
Inc. A recent Industrial Survey performed by Olver, Inc. in 1990
and review of priority pollutants as identified by the
Environmental Protection Agency (EPA) has determined that these
concentrations of metals are not necessary to be regulated under
EPA guidelines.
Pretreatment proKrams protect publicly owned treatment works
(POTW) from harmful industrial discharges.
Issues in order of importance:
A. Benefit
B. Need
C. TiminK
D. Cost
III. Alternative:
Committee recommend to City Council that it authorize the limiting
and removal of the listed metals in the City's Wastewater Code.
Benefit will be derived from eliminating non-practical
discharge limits.
2. Need to protect the POTW will be met.
Page 2
Timin~ is important as the pretreatment program is audited
by Virginia Water Control Board for compliance.
Cost of administering the pretreatment program will remain
the same.
Committee not recomend to City Council that it authorize the
changes in the City's Wastewater Code.
Benefit will not be derived from eliminating non-
practical discharges.
2. Need to change the Code will not be met
3. TiminK is a moot issue.
Cost of administering the Pretreatment Program will remain
the same.
Recommendation:
Committee recommend that City Council concur with Alternative "A"
authorizing the limiting of Antimony, Beryllium and the removal of
Bismuth, Cobalt, Molybdenum, Uranium ion, Rhenium, Strontium and
Tellurium from the City Wastewater Code to better administer the
Pretreatment Program.
KBK:afm
Attachment
cc: City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Sewage Treatment Plant
ATTACHMENT "A"
REMOVED (DELIST FROM PRETREATMENT CONSIDERATION~
Bismuth Cobalt
Molybdenum Uranium ion
Rhenium Strontium
Tellurium
LIMITED
Antimony 1.0 mg/L
Beryllium 1.0 mg/L
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #60-2-237-468B-27
SANDRA H. EAKIN
Deputy City Clerk
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30748-101491 amending and reordaining certain
sections of the 1991-92 Water Fund Appropriations, providing for transfer of
$45,000.00 from New Service, Hydrants, Lines to Falling Creek Plant Rehabilitation,
Phase I, in connection with acquisition, demolition and removal of a certain
residential structure from the floodway of Falling Creek. Ordinance No. 30748-
101491 was adopted by the Councli of the City of Roanoke at a regular meeting held
on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
IN THE COUNCIL OF THE CITY OF ROANOKE~VIR~INI~
The 14th Day of October, 1991.
No. 30748-101491.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Water Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ApproPriations
Capital Outlay
Capital Outlay (1) ............ ' ...................
Capital Outlay from Revenue
Falling Creek Plant Rehab Ph I (2) ...............
913,227
509,247
1,899,901
1,414,681
1) New Services,
Hydrants, Lines (002-056-2178-9025) $(45,000)
2) Approp. from
General Revenue (002-056-8359-9003) 45,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #2-237-468B-27
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30749-101491 authorizing acquisition of a
residential structure located downstream from Falling Creek Dam, upon certain terms
and conditions, from Mr. and Mrs. Wayne L. Basham, for the sum of $41,000.00.
Ordinance No. 30749-101491 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 14, 1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc: Mr. & Mrs. Wayne L. Basham, Route 4, Box 695, Moneta, Virginia 24121
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th Day of October, 1991.
No. 30749-101491.
AN ORDINANCE authorizing the acquisition of a residential
structure located downstream from Falling Creek Dam, upon certain
terms and conditions, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subject to final completion and approval of any necessary
investigations and inspections by the City of Roanoke, the offer of
Mr. and Mrs. Wayne L. Basham to sell and convey to the City all of
the property located on Route 635 in Bedford County with a mailing
address of Route 3, Box 101, Vinton, Virginia 24179, for the sum of
$41,000.00 is hereby accepted and upon delivery to the City of a
good and sufficient deed of conveyance, granting and conveying to
the City fee simple title to the aforesaid land free and clear of
all encumbrances and material title objections and containing
general warranty and modern English Covenants of title in form
approved by the City Attorney, the proper City officials shall be
authorized to make payment of the aforesaid purchase price less any
amount due to be paid by said Grantor as taxes, all as more
particularly set forth in the report to this Council dated October
14, 1991.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Falling Creek Dam Improvements
Land Acquisition in Floodway Downstream
The attached staff report was considered by the Water Resources
Co~nittee at its meeting on September 23, 1991. The Committee recommends
that Council authorize the acquisition, demolition and removal of a resi-
dential structure from the floodway of Falling Creek in accordance with
conditions stated in the attached report, and direct the City Attorney to
prepare the necessary legal documentation to accomplish the transfer of
title.
ETB:KBK:afm
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Water Department
City Engineer
Bedford County Manager
Mr. & Mrs. Wayne L. Basham
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
RE:
September 23, 1991
.~.~?~ater Resources Committee
'Kit B. Kiser, Dir of Utilities &
W. Robert Herber~~anager Operations thru
FALLING CREEK DAM IMPROVEMENTS
LAND ACQUISITION IN FLOODWAY DOWNSTREAM
I. Backqround:
Inspection of referenced dam revealed deficiencies in
the spillway and in embankment stability. In December
1988 the Virginia Soil and Water Conservation Board
approved a Conditional Operation and Maintenance Permit
which required the City to redress the dam's deficien-
cies within three (3) years.
Emerqency Action Plan for dams is required by the
Virginia Dam Safety Program. One element of this is
the removal of structures located downstream from the
dam in areas likely to be flooded by dam failure,
particularly those structures, such as residences, that
would normally be occupied twenty-four (24) hours a
day.
II. Current Situation:
A. One (1) residential structure, a single family home
located directly on the stream bank is affected by the
requirement that it be removed for safety purposes.
B. Property owners, Mr. & Mrs. Wayne L. Basham, have
accepted an offer, subject to City Council approval,
from the City of }41~000.00 for the property.
C. Demolition of structure, removal of debris, grading and
seeding site will require additional expenditure as
will legal matters involved in transfer of title.
Water Resources Committee
RE: Falling Creek Dam Improvements
September 23, 1991
Page 2
III. Issues:
A. Need
B. Timing
C. Funding
IV. Alternatives:
Committee recommend to City Council that it authorize
the acquisition, demolition and removal of a residen-
tial structure located at RFD 3, Box 101, Vinton, VA
24179, and recorded in Deed Book 715, page 762 in the
office of the Clerk of the Circuit Court of Bedford
County, VA, and, transfer $45~000.00 to cover the costs
associated with the acquisition, demolition and
removal, from Account No. 002-056-2178-9025, New Ser-
vice, Hydrants, Lines, to a capital account to be
established by the Director of Finance.
1. Need to remove structure from floodway is met.
2. Timing to accomplish removal of potentially endan-
gered structure as quickly as possible is met.
Funding is available in Account No. 002-056-2178-
9025, New Service, Hydrants, Lines.
Committee not recommend to City Council that it autho-
rize the acquisition of a residential structure in the
floodway of Falling Creek.
Need for removal of structure from floodway
is not met.
2. Timing to accomplish removal quickly is not met.
3. Funding is not an issue.
Water Resources Committee
RE: Falling Creek Dam Improvements
September 23, 1991
Page 3
Recommendation: Committee recommend to City Council that
it authorize the acquisition, demolition and removal of a
residential structure from the floodway of Falling Creek in
accordance with Alternative "A", and, direct the City
Attorney to prepare the necessary legal documentation to
accomplish the transfer of title.
KBK/RVH/fm
Attachment
cc:
City Attorney
Director of Finance
Manager, Water Department
City Engineer
Bedford County Manager
Mr. & Mrs. Wayne L. Basham
Wayne L. Basham
RFD 4, Box 695
Moneta, VA 24121
Office of the City Engineer
August 8, 1991
RE: PROPERTY AT RFD 3, BOX 101, VINTON, VA
Dear Mr. Basham
Thank you for your prompt response to my letter of August 2,
1991 regarding an offer to purchase the referenced property.
We are required to give considerable credence to an appraisal
prepared by a qualified independent real estate appraiser. As
laymen, we cannot really question his opinion, so, we usually ask
a property owner who disagrees with our appraiser to have his own
appraisal prepared by an appraiser who is equally as qualified as
ours and then negotiate based upon the difference, if any.
We do feel that we may increase an appraised value by a fairly
minimal amount of ten percent or less. In the present instance,
that would increase our maximum offer to Thirty Eight Thousand Five
Hundred Dollars ($38,500.00). We can also offer a nominal "moving
expense" payment. In this case we feel that Two Thousand Five
Hundred Dollars ($2,500.00) would be the maximum we could allow.
This would bring our total offer to Forty One Thousand Dollars
($41,000.00).
By this letter the City of Roanoke is making a final offer of
Forty One Thousand Dollars ($41,000.00). This offer is subject to
the approval of Roanoke City Council.
Please consider this offer and let me know how you wish to
proceed at your earliest convenience. If I can provide additional
information, please let me know.
Sincerely,
Right-of-Way Agent
RVH/fm
cc:
Kit B. Kiser, Director, Utilities & Operations
L. Bane Coburn, Project Manager
M. Craig Sluss, Manager, Water Department
William C. Rolfe, Bedford County Manager
Room 350o Municipal Building 215 ChuJ'ch Avenue, S.W. Ro4 n<)k e, Virginia 24011 (703)981.2731
August 5,
1991
Office of the City Engineer
Room 350 - Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Attn: Mr. Richard V. Hamilton
Right of Way Agent
Re: Property at Rt. 3, Box 101, Vinton, VA 24179
Recorded in Deed Book 715, Page 762, Bedford County
Dear Mr. Hamilton:
This letter is being sent in response to your letter dated
August 2, 1991.
We appreciate your offer of $35,000 for the above referenced
property but are not interested. We have priced other houses
similar to our property and have been unable to find anything
near the price range you are offering.
Because this is a nice location for a residence as well as
a business, we feel it is worth at least $45,000. If you
feel this is unacceptable and you can find a house comparable
to ours, we will consider it in exchange for our property.
Sincerely,
Wayne L. Basham
Route 4, Box 695
Moneta, VA 24121
WLB:dbj
HERBERT N. ILBOURN, MAI
July 10, 1991
Mr. Richard V. Hamilton
Right of Way Agent
City of Roanoke
Municipal Building
215 Church Avenue
Roanoke, Virginia 24011
SUBJECT:
Appraisal Report
Property of:
Wayne and Melva Basham
Located on Route 635
Bedford County
Having an Address of:
Route 3, Box 101
Vinton, Virginia 24179
Dear Mr. Hamilton:
appraisal
described
As you requested, I have prepared the attached
of a single-family residence more specifically
in the accompanying report.
The objective of this appraisal is to estimate
the market value of the fee simple interest. After an
inspection of the property and an analysis of the information
gathered, but subject to the contingent and limiting
conditions stated herein, ! estimate the market value of
the captioned property as of July 9, 1991, to be:
THIRTY FIVE THOUSAND DOLLARS
($35,000)
The Income Approach is considered .inapplicable
because, in this market, few single-family houses are rented
and there is insufficient data available to develop either
a fair market rent or a gross monthly rent multiplier.
SUITE 608, SHENANDOAH BLDG., ROANOKE, VA 24011 ,, (703) g~1-0410 · RES: (703) 774--6424
Mr. Richard V. Hamilton
July 10, 1991
Page 2
A thorough search for comparable sales was made
in this market area. The comparable sales that sold within
six months of the date of the appraisal are significantly
different in size, style, and special conditions. In the
Appraiser's judgment, the comparable sales selected, which
sold over six months ago from the date of the appraisal,
are a better indication of the value of the subject than
those more recent sales which differ from the subject.
A thorough search for comparable sales was made
in this neighborhood within one mile. Sales within this
distance are significantly different in size, age, style,
and price range. Sales over one mile were selected because
they are, in the Appraiser's judgment, the best comparable
sales available.
Water is supplied- by
not appear to have a negative
property being appraised.
an on-site well. This does
effect on the value of the
The subject property does not have access to'public
sewer lines. It has a septic tank. This is common in this
market and it does not negatively effect the value of the
subject property.
I have not been informed of, nor has my research
indicated, any sale or listing of the subject property within
the last year.
The subject property was acquired by Wayne L.
Basham and wife, Melva Basham, by deed dated January 26,
1989, by the Grant Deed recorded in Deed Book 715, page
762 in the Bedford County Courthouse. The indicated
consideration was $24,000.
I have personally contacted Mrs. Melva Basham
on July 9, 1991, and received permission to inspect this
property. Her phone number is 297-4475.
The following report is a review of the appraisal,
my analysis of the information obtained, along with other
materials on which the estimate of value is predicated.
Respectfully submitted,
Herbert N. Kilbourn, MAI
MARY F. PARKER
City Clerk
CITY OF ROANOKE.
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #2-5-468B-166-70
SANDRA H. F-AKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30750-101491 authorizing an extension of the
lease by the City of property located at 124 Kirk Avenue, S. W., upon certain terms
and conditions, from James L. Trinkle. Ordinance No. 30750-101491 was adopted by
the Couneil of the City of Roanoke at a regular meeting held on Monday, October 14,
1991.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: va
Enc.
pc:
Mr. James L. Trinkle, President, C. W. Francis & Son, Realtors, 120 Kirk
Avenue, S. W., Roanoke, Virginia 24011
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. M. David Hooper, Chief of Police
Mr. Rawleigh W. Quarles, Fire Chief
Mr. William F. Clark, Director of Public Works
Mr. Nelson Jackson, Manager, Building Maintenance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th Day of October, 1991.
No.- 30750-101491.
AN ORDINANCE authorizing an extension of the lease by the City
of property located at 124 Kirk Avenue, S.W., upon certain terms
and conditions, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to
execute and attest, respectively, in form approved by the City
Attorney, an appropriate agreement extending the lease by the City
from James L. Trinkle of 124 Kirk Avenue, S.W. for an additional
two year term beginning December 1, 1991, at a monthly rent of
$2,241.11 with the Lessor to furnish four parking spaces to the
City at a charge of $44.00 each per month, and upon such other
terms and conditions as are deemed necessary, as more particularly
set forth in the report to this Council dated October 14, 1991.
2. In order to provide for the usual daily operation of the
municipal government,
ordinance shall be in
an emergency is deemed to exist and this
full force and effect upon its passage.
ATTEST:
City Clerk.
RECE~¥ED
CITY ]! ¢.]::'~ ~" F?CE
'91 OCT-2 ~.2~
Roanoke, Virginia
October 14, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Lease Extension
124 Kirk Avenue, S. W.
Water, Fire, Police, Training Building
The attached staff report was considered by the Water Resources
Committee at its meeting on September 23, 1991. The Committee recommends
that Council authorize a two year extension of the City's lease of 124
Kirk Avenue, S. W., in accordance with conditions stated in the attached
report.
Respectfully submitted,
· abeth T. Bowies, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Administration & Public Safety
Director of Public Works
Fire Chief
Police Chief
Manager, Water Department
Manager, Building Maintenance
Chief, Billings & Collections
INTERDEPARTMENTAL COMMUNICATION
DATE: September 23, 1991
TO: M~embers, Water Resources Committee
~. ' ~.' ~e~o
FROM: ~er, Di f Utilities & Operations thru
W. Robert Herber~%~ Manager
SUBJECT: LEASE EXTENSION
124 KIRK AVENUE, S.W.
WATER, FIRE, POLICE, TRAINING BUILDING
I. Background:
Initial lease of property, from James L.
two (2) year term, from December 1, 1988
30, 1990 was authorized by Ordinance No.
November 21, 1988.
Trinkle for a
thru November
29372, dated
One (1) year lease extension, from December 1, 1990 thru
November 30, 1991, was authorized by Ordinance No. 30207-
82790, dated August 27, 1990.
New quarters for Water Department, Fire Department and
Police Training personnel is not currently available and
will not be available before the end of the current lease
extension on November 30, 1991.
II. Current Situation:
A. Lease extension for a two (2) year period has been agreed
to by Mr. Trinkle (see attached letter).
Be
Terms of lease extension are those in the original lease
agreement and the initial one year lease extension
(copies attached) and, in addition:
i. Additional two (2) year term beginning December 1,
1991, and ending on November 30, 1993.
ii.
Annual rent, payable monthly to be increased by
three (3) percent over current rates during the
additional two (2) year term from $2,175.83 per
month to $2,241.11 per month.
Water Resources Conunittee
RE: 124 Kirk Avenue, S.W.
Page 2
Lease
iii.
Lessor will continue to furnish four (4) parking
spaces to the City, but, at a charge of $44.00 each
per month, up from $40.00 during the initial lease
extension. This is equal to the monthly rate in
the Municipal Parking Garage.
Additional fundinq necessary to pay new lease and parking
fees during FY 91-92, in the amount of $568.96, is
available in Account No. 001-050-3213-3075. Funds should
be recommended in the FY 92-93 Budget to cover the
increased second year cost.
III.
Issues:
A. Need
B. Timinq
C. Cost to City
D. Fundinq
IV. Alternatives:
Committee recommend to City Council that it authorize the
appropriate City officials to execute a lease extension
agreement for a two (2) year extension of the lease of
124 Kirk Avenue, S.W. from James L. Trinkle, C. W.
Francis & Son, Realtors on terms and conditions outlined
in II, B. (above). Lease extension agreement to be in a
form approved by the City Attorney.
1. Need by City for use of structure is met.
2. Timinq to prepare and execute extension agreement
prior to end of first lease extension is met.
Cost to City is 3% increase in lease fee to $26~893.32
for one (1) year term of lease and $44.00 monthly cost
for each of four (4) parking spaces.
4. Fundinq is available in Account No. 001-050-3213-3075.
Water Resources Committee
RE: 124 Kirk Avenue, S.W. Lease
Page 3
Committee not recommend to City Council that it authorize
a two (2) year extension of the City's lease of 124 Kirk
Avenue, S.W. on terms and conditions outlined in II, B.
(above):
1. Need by City for use of structure is not met.
2. Timinq to prepare and execute extension agreement
prior to end of first lease extension is not met.
3. Cost to City is unknown since no alternate space has
been identified.
4. Fundinq is not an issue until costs are known.
Recommendation: Committee recommend to City Council that it
authorize a two (2) year extension of the City's lease of 124
Kirk Avenue, S.W. in accordance with Alternative "A".
KBK/RVH/fm
Attachments
cc:
City Attorney
Director of Finance
Director of Administration & Public Safety
Director of Public Works
Fire Chief
Police Chief
Manager, Water Department
Manager, Building Maintenance
Chief, Billings & Collections
Di~ecto~ of Utilities & Operations
August 12, 1991
James L. Trinkle, President
C. W. Francis & Son, Realtors
120 Kirk Avenue, S.W.
Roanoke, Virginia 24011
RE: Lease Extension
124 Kirk Avenue,
SoW.
Dear Mr. Trinkle:
The Current lease for the referenced property expires on
November 30, 1991.
The City is interested in negotiating a second one-year
extension of this lease with the option to extend for an
additional year beyond that. Due to the Current state of the
economy, ongoing proposals to provide additional office space,
such as Jefferson High School, and various other factors, it
appears that we will be unable to provide the space needed to
relocate the City offices located in this structure prior to the
end of the Current lease.
If you will agree to such an extension, I would appreciate
it if you would provide me with Suggested terms and conditions
for a new lease.
Thank you for your continuing cooperation and assistance.
If I can provide additional information, please let me know.
Sincerely,
Kit B. Klser, Director
Utilities & Operations
KBK\RVH\mm
CC:
Mark A. Williams, Assistant City Attorney
George C. Snead, Jr., Director of Administration
& Public Safety
M. Craig Slues, Manager, Water Department
Richard V. Hamilton, Right of Way Agent ~
Room 354 Mun~c~ol Building 215 Church Avenue S W Roonol~e virgn~o 2401 '~ (703)
120 W. Kirk Avenue · Roanoke, Virginia 24011 · 703-342-3161
Fax 703-344-4262
August 15, 1991
RESIDENTIAL
COMMERCIAL
INDUSTRIAL
MANAGEMENT
APPRAISALS
Mr. Kit B. Kiser, Director
Utilities & Operations
City of Roanoke
Municipal Building - Room 354
215 Church Avenue, SW
Roanoke, VA 24011
Lease Extension
124 W. Kirk Avenue
Dear Kit:
Thank you for your letter of the 12th.
I fully understand the city's current tight budget situation.
I might add the city is not alone.
As always, we want to cooperate with you and work with you.
We cannot give a one-year lease and an option to renew for one
year. As long a such an option exists it would be almost
impossible to rent to another tenant. We have been caught on this
before.
We will grant your request to extend this lease upon the same
terms and conditions except as follows:
1. A two-year firm lease term.
2. Rent to increase 3% above current rent for the two-year term.
No increase after the first year.
3. The rent for the four parking spaces will be $44.00 each per
month, which is the rate others parking on this lot are currently
paying. We adjust these rates to equal the rates in the City
Church Avenue garage. We will hold this rate for the two-year term
even if the city raises their garage rate during this period.
We have a mortgage on this property and a one-year lease does
not suit the lender. We have had several prospective tenants
express an interest in renting this building, but I have not pushed
this as I felt you would want to renew and I want to continue
working with you.
C.W. FRANCIS & SON, REALTORS
-2- August 1§, 1991
As I'm sure you know, I offered the city the two buildings we
own at 360 and 366 West Campbell at what I feel was a very
attractive price. Because of the budget situation they are on
hold.
If these buildings are not sold or rented at the time, should
we get together on this and the city should buy these buildings,
you have the right to cancel the lease on 124 West Kirk. I
personally think this is something the city should seriously
consider as from the facts I have the city needs the space, the
buildings are located in what I consider to be the municipal block,
etc.
We prefer to sell but would consider a lease purchase
agreement if this would be in the city's best interest. I feel I
would go along with a city appraisal if the appraisal were made by
appraisers I consider competent such as Miller Long & Company,
Dewey Robertson or Herb Ktlbourn. Since these buildings are
surplus for us I am prepared to give the city a very good deal.
You all might put the numbers to this and find it makes sense. I
suggest you discuss this with Mr. Herbert.
Let me hear from you.
JLT/r
P.S.
President
This has nothing to do with the subject but please call me or
have one of your people call me and advise me when the water rates
increase, by how much, etc. We have a number of properties that
this will affect in a substantial amount. Thanks.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
October 16, 1991
File #70-169
SANDRAH. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30713-101491 authorizing assignment of a
certain revocable license for monitoring wells at Fire Station No. 13, upon certain
terms and conditions. Ordinance No. 30713-101491 was adopted by the Council of the
City of Roanoke on first reading on Monday, September 23, 1991, also adopted by the
Council on second reading on Monday,, October 14, 1991, and will take effect ten
days following the date of its second reading.
Sincerely, ~.~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Enc.
pc:
Ms. Amy Ng, Attorney, Conoco, Inc., P. O. Box 4783, Houston, Texas 77210
Mr. J. Gregory Yawman, Crown Central Petroleum Corporation, One North
Charles, Baltimore, Maryland 21203
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration and Public Safety
Mr. M. David Hooper, Chief of Police
Mr. Rawleigh W. Quarles, Fire Chief
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th Day of October, 1991.
No.. 30713-101491.
VIRGINIA,
AN ORDINANCE authorizing the assignment of a certain revocable
license for monitoring wells at Fire Station No. 13, upon certain
terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest respectively, in form approved by the City Attorney,
appropriate documentation necessary to assign the revocable license
of sites for two water quality monitoring wells located at Fire
Station No. 13 from Kayo Oil Company and Conoco, Inc. to Fast Fare,
Inc. and Crown Central Petroleum Corporation with Fast Fare, Inc.
and Crown Central Petroleum Corporation to be responsible for and
assume all rights, responsibilities, liabilities and obligations
under said revocable license, and as more particularly set forth in
the report to this Council dated September 23, 1991.
ATTEST:
City Clerk.
RECEIVEr}
CITY C~ ?i':~ '~
'~1 SEP 18 ~!!
Honorable Mayor and Members of
City Council
Roanoke, Virginia
SUBJECT:
WATER QUALITY MONITORING WELLS
FIRE STATION NO. 13
PETERS CREEK ROAD, N.W.
Roanoke, Virginia
September 23, 1991
Dear Members of Council:
I. Backqround:
II.
Petroleum product leakaqe was detected at service
station across Appleton Avenue, N.W. from Fire Station
No. 13oService Station, at 1805 Peters Creek Road,
N.W., is owned by Conoco, Inc., trading as Kayo Oil
Company.
Revocable lease of sites for two (2) water quality
monitoring wells on the Fire Station No. 13 property
was authorized by City Council to Conoco, Inc., by
Ordinance No. 29689-81489, dated August 14, 1989.
(See attached lease.) Lease term is five (5) years.
Current Situation:
A.
Sale of service station property by Conoco, Inc./Kayo
Oil Company to Crown Central Petroleum Corp./Fast
Fare, Inc. will take place effective October 7, 1991.
Request to assiqn revocable lease to new owner(s)
been received from Conoco, Inc. (See attached
letter.)
has
III. Issues:
A. Need
B. Timinq
Mayor and Members of City Council
RE: Monitoring Wells/Fire Station 13
September 23, 1991
Page 2
IV. Alternatives:
Council authorize the City Manager and City Clerk, to
sign and attest respectively, the documentation
required to assign the revocable lease of sites for
two (2) water quality monitoring wells, on the Fire
Station No. 13 site, from Kayo Oil Company, a wholly-
owned subsidiary of Conoco, Inc. to Fast Fare, Inc., a
subsidiary of Crown Central Petroleum Corporation
effective October 7, 1991. Documentation to be in a
form approved by the City Attorney.
Need for assumption of revocable lease by new
owner is met.
Timinq to accomplish assignment of revocable
lease concurrent with transfer of ownership is
met.
B. Council not authorize assignment of revocable lease
for monitoring wells.
Need for assumption of responsibility for water
monitoring by new owner not met.
2. Timinq of transfer is disrupted.
Recommendation: Council authorize the assignment of
revocable lease for water quality monitoring wells on Fire
Station No. 13 property in accordance with Alternative
WRH/RVH/fm
Attachments
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Administration & Public Safety
Fire Chief
City Engineer
Amy Ng, Attorney, Conoco, Inc.
CITY OF ROANOKE
OFFICE OF THE CITYA'VI~ORNEY
~84 UUN~IP~
~LBUR# C. OlBU#Q. JR. Sept ember 5, 1991
Ms. Amy Ng
Conoco, Inc.
600 North Dairy Ashford
P. O. Box 4783
Houston, Texas 77210
WILUAU X PAR~OI~
MARK ALLMI WlI.LJA#$
~T~N J. TAL.EVI
KATHLEEN MARIE KRONAU
&~f~T~ld T CfTY &ITO RNIEYI
Re:
License Agreement with City of Roanoke for
Water Quality Monitoring Wells, Roanoke City
Fire Station No. 13
Dear Ms. Ng:
Thank you for your letter of August 28, 1991, requesting the
City's consent to an assignment of the above captioned revocable
License Agreement from Conoco and Kayo Oil Company to Fast Fare,
Inc. and Crown Central Petroleum Corporation.
I have forwarded your request to Mr. Kit B. Klser,
the City's Water Resources Committee which would be
which would consider this request.
liaison to
the entity
Mr. Kiser will be In contact with you in the near future
regarding this matter.
Please call me If you have any comments or questions or I may
be of further assistance.
Very truly yours,
Mark Allan Williams
Assistant City Attorney
MAW:f
cc:/~t B. Klser, Director, Utilities and Operations w/att.
August 28, 1991
" ~ 1991
Mark Allan Williams
Assistant City Attorney
City of Roanoke
Office of the City Attorney
464 Municipal Building
Roanoke, Virginia 24011-1595
Re:
License Agreement with City of Roanoke
for Water Quality Monitoring Wells,
Roanoke City Fire Station NO- ~$
Dear Mr. Williams:
Kayo Oil Company, a wholly-owned subsidiary of Conoco Inc.
is selling t~e .property located at 1805 Peters Creek Road,
Roanoke, Virginia, to Fast Fare, Inc., a subsidiary of Crown
Central Petroleum Corporation, effective October 7, 1991.
On March 8, 1990, the City granted Conoco a revocable license
to install, maintain, inspect and remove water quality
monitoring wells on the property on which the Roanoke City
Fire Station No. 13 is located. A copy of the license is
enclosed. Kayo would like to assign the license agreement
to Fast Fare and Crown, and Fast Fare and Crown are willing
to assume the rights and obligations under the license. We
request your consent to the assignment. Please contact me at
the above address if you have any questions.
Thank you for your assistance.
Yours very truly,
nsc
Eric.
cc:
J. Gregory Yawman
Crown Central Petroleum Corporation
One North Charles
Baltimore, Maryland 21203
THIS REVOCABLE LICENSE, made and entered into this ~_~
day of /~
, 19~ , by and between the CITY OF
ROANOKE, a municipal corporation of the Comonwealth of
Virginia, Grantor, and CONOCO INC., a Delaware corporation,
on behalf of its wholly-owned subsidiary, KAYO OIL COMPANY, a
Delaware corporation, Grantee,
WITNESSETH
THAT, by virtue of the authority contained in Roanoke
City Ordinance No. 29689-81489, dated August 14, 1989, a copy
of which is attached hereto and incorporated by reference
herein, FOR AND IN CONSIDERATION of the sum of ONE AND NO/100
DOLLARS ($1.00), cash in hand paid by the Grantee unto the
Grantor and other good and valuable consideration, the
receipt whereof is hereby acknowledged, the Grantor does
hereby, upon the terms and conditions set forth herein, GRANT
and CONVEy unto the Grantee a revocable license upon.a
portion of property located at Roanoke City Fire Station No.
13, solely for the purpose of installing two {2) water
quality monitoring wells as described herein, said revocable
license area being described as follows~
The North side of Fire Station No. 13, Official Tax No.
6380207, West portion of Lot B, Map of West View Terrace,
located at 4330 Appleton Avenue, N.W.
hereinafter referred to as the "revocable license area~"
provided that this revocable license is granted subject to
and in accordance with the following terms and conditions:
1. Grantee, its employees or contractor shall be
permitted entry only onto the identified revocable license
area solely for the purpose of installing, maintaining,
inspecting and removing the water quality monitoring wells.
2. Final plans for construction of the monitoring
wells showing the exact location of such wells shall be
submitted to the City for written approval and there shall be
no entry upon City property until such written approval has
been obtained.
3. Grantee covenants and agrees that all work shall be
accomplished in a competent and workmanlike manner to the
satisfaction of the City and in accordance with final plans
as approved by City.
4. Grantee hereby covenants and agrees that prior to
entering upon or making any use of the revocable license
area, and for the duration of this permit and thereafter
until determined by City not to be necessary, Grantee shall
provide or cause to be provided to the City suitable evidence
of comprehensive general public liability occurrence type
insurance naming as insurers Grantee, its employees or
contractors, as well as the City of Roanoke, its officers,
agents and employees as additional insureds, providing
2
coverage against any and all claims and demands mads by any
person or persons whomsoever for injuries incurred in connec-
tion with the use, construction, maintenance or other activities
on City property, which policies shall provide limits of not
less than $500,000 for damages incurred or claimed by any one
person for bodily injury, or otherwise, plus $500,000 damages
to property, and for not less than $1,000,000 for damages
incurred or claimed by more than one person for bodily
injury, or otherwise, plus $500,000 damages to property.
5. Grantee shall indemnify and hold harmless the City
of Roanoke, its officers, agents and employees, against any
and all loss, cost, or expense, including reasonable attorneys~
fees, resulting from any claim, whether or not reduced to a
judgment, for any liability of any nature whatsoever that may
arise out of or result from negligent or intentional activities
or omissions by Grantee, its employees, agents, and contract-
ors, on the revocable license area during the term of this
revocable license, including, without limitation, personal
injury, wrongful death, property damage claims, or any type
of environmentally related claim, violation, fine, penalty or
cost.
6. Grantee covenants and agrees that prior to entry
upon City property hereunder and prior to the c~encement of
any work by it upon City property, Grantee shall provide City
with security for the performance of its obligations hereunder
by irrevocable letter of credit or surety bond in the amount
of $500,000 in form acceptable to City.
7. Grantee covenants and agrees that the revocable
license area shall be utilized for monitoring wells only and
that no extraction wells or facilities shall be installed on
City property without prior written approval of the terms and
conditions of such extraction by the Roanoke City Manager.
8. Grantee covenants and agrees that all test result
analysis of material from monitoring wells located on City
property shall be submitted to the City within seven (7) days
of the performance of such analysis.
9. It is expressly recognized and agreed that the
revocable license provided for herein may be revoked and
terminated at any ti~e by five (5} calendar days written
notice from the City to Grantee, by regular mail to P.O. Box
4784, Houston, Texas 77210-4784, Attn: Joyce Miley. Upon
such revocation, Grantee shall, within thirty (30) calendar
days, repair any damage to City property caused by Grantee's
monitoring activities and, provided further, that the obliga-
tions of Grantee under paragraphs 4, 5, and 8 shall survive
and remain in effect. Furthermore, Grantee's obligations
under paragraph 6 shall survive and remain in effect for a
period of five ($) years from and after completion of the
work to be accomplished under this license.
4
WITNESS the following signatures and seals:
ATTEST: ~ CITY OF ROANOKE, VIRGINIA
~ ~ ~' T6~ BY:w. Robert Herbert, City Manager
Mary F. Pa~ker, City Clerk ~ ~'--~ ~
CONOCO INC.
~ATTEST: ~By ~
STATE OF VIRGINIA )
The foregoing instrument was acknowledged before me t~is
~,~ day of ~, 19 ~0 , by W. Robert Herbert, City
Manager of th~anoke, Virginia, for and on behalf
of said municipal corporation.
My Commission expires:
STATE OF TEXAS
COUNTY OF HARRIS
Notary Public
~_The foregoing_ instrument was acknowledged he.f_o~e' me this
_~.,day of ~.~ , 19~/g, by ~ ........ -
:~~o In~:, for an on · . o
My Commission expires: