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HomeMy WebLinkAboutCouncil Actions 12-09-91~S~ (30810) REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL December 9, 1991 7:30 p-m. Call to Order ---- Roll Call. ~L P~SENT. T~E INVO~ATIO~ WU DELI~ERSD BY T~E ~ j~ ~O~E. TH~ P~E OF AT.T-~GX~E ~ ~ ~ OF ~ ~X~D STA~S OF ~RI~ W~ ~D BY ~YOR ~KL C. TA~R. PUBLIC HEARINGS A. PUBLIC HEARING ON THE REQUEST OF ZIEGLER ENTERPRISES, INC., TO AMEND CERTAIN PROFFERED CONDITIONS TO THE REZONING OF A T~CT OF LAND LOCATED ON BELLE AVE~E, N. E., DESCRIBED AS LOTS 6 - 27, INCLUSIVE, BLOCK 1, MAP OF BELLE TER~CE TO~OUSE SUBDIVISION, PREVIOUSLY DESIGNATED AS OFFICIAL TAX NO. 3320105 AND CURRENTLY DESIGNATED AS OFFICIAL TAX NOS. 3320116 3320137, INCLUSIVE. MR. GEORGE A. MCLEAN, JR., ATTORNEY, ADOPTED ORDINANCE NO. 308100NFIRSTREADING. (7-0) B. PUBLIC HEARING ON THE REQUEST OF ZIEGLER ENTERPRISES, INC., T~T A T~CT OF LAND LYING ON BELLE AVENUE, N. E., DESCRIBED AS LOTS 6 - 27, INCLUSIVE, BLOCK 1, MAP OF BELLE TER~CE TO~OUSE SUBDIVISION, PREVIOUSLY DESIGNATED AS OFFICIAL TAX NO. 3320105 AND CURRENTLy DESIGNATED AS OFFICIAL TAX NOS. 3320116 - 3320137, INCLUSIVE, BE REZONED FROM RM-1, RESIDENTIAL MULTI-FAMILY, LOW DENSITY DISTRICT, TO RS-3, RESIDENTIAL SINGLE FAMILY DISTRICT, SUBJECT TO CERTAIN CONDITIONS PROFFERED BY THE PETITIONER. MR. GEORGE A. MCLEAN, JR., ATTORNEY. ADOPTED ORDINANCE NO. 30811 ON FIRST R~ADING. (7-0) C-1 PUBLIC HEARING ON THE REQUEST OF MR. VINCENT A. BOARD THAT A TRACT OF LAND LOCATED AT 2401 CLIFTON AVENUE, N. W., BEING LOT 5, BLOCK 1, MAP OF VILLA HEIGHTS, IDENTIFIED AS OFFICIAL TAX NO. 2430434, BE REZONED FROM RS-3, RESIDENTIAL SINGLE FAMILY DISTRICT, TO RM-1, RESIDENTIAL MULTI-FAMILY, LOW DENSITY DISTRICT, SUBJECT TO CERTAIN CONDITIONS PROFFERED BY THE PETITIONER. MS. ANNE V. SPHAGUE, ATTORNEY. II~-SII~CH AS THE REOUEST WAS RECOmmENDED FOR APPROVAL BY ~ CI~ P~I~ C~ISSI~ ~ A 3-2-1 ~ (~ ~R ~STAINI~ ~ ~ ~ER ~S~), C~ISSI~ ~R A ~ DEFINITI~ ~RT ~ C~IL. PUBLIC HEARING ON THE REQUEST OF THE CITY OF ROANOKE T~T ~0 SPECIFIC PORTIONS OF THIR~NE RO~, N. W. , BE PE~E~LY VACATED, DISCO~I~ED A~ CLOSED. MR. W. ROBERT HERBERT, CITY ~AGER. ~D O~I~E ~. 30812 ~ FZ~T ~I~. (7-0) CONSENT (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. MINUTES OF THE REGULAR MEETINGS OF COUNCIL HELD ON MONDAY, AUGUST 12, 1991; MONDAY, AUGUST 26, 1991; MONDAY, SEPTEMBER 9, 1991; THE SPECIAL MEETING HELD ON THURSDAY, SEPTEMBER 12, 1991; AND THE REGULAR MEETING HELD ON MONDAY, SEPTEMBER 23, 1991. RECOMMENDED ACTION: DISPENSE WITH THE READING THEREOF AND APPROVE AS RECORDED. C-2 C-3 A COMMUNICATION FROM MAYOR NOEL C. TAYLOR REQUESTING AN EXECUTIVE SESSION TO DISCUSS VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL, PURSUANT TO SECTION 2.1-344 (A)(1) CODE OF VIRGINIA (1950) AS AMENDED. ' , RECOMMENDED ACTION: CONCUR IN REQUEST FOR COUNCIL TO CONVENE IN EXECUTIVE SESSION TO DISCUSS VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL, PURSUANT TO SECTION 2.1-344 (A) (1) , CODE OF VIRGINIA (1950) AS AMENDED. · A COMMUNICATION FROM COUNCIL MEMBER DAVID A. BOWERS EXPRESSING SUPPORT FOR THE VOTERS OF THE CITY OF ROANOKE TO LEAD AM INITIATIVE THROUGHOUT THE COMMONWE;tLTH OF VIRGINIA WHICH WOULD RESTRICT THE GENERAL ASSEMBLY FROM IMPOSING ANY MANDATE ON LOCAL GOVERNMENTS UNLESS ONE OF CERTAIN SPECIFIED ACTIONS HAVE OCCURRED. RECOMMENDED ACTION: RECEIVE AND FILE. C-4 A COMM~JNICATION FROM THE DIRECTOR OF FINANCE TRA,NSMITTIN~ THE AUDITED FINANCIAL REPORT FOR THE CITY OF ROANOKE PENSION PLAN FOR THE YEAR ENDED JUNE 30, 1991. RECOMMENDED ACTION: RECEIVE'AND FILE. C-5 QUALIFICATION OF MR. MALCOLM L. TAYLOR AS A MBMBER OF THE ADVISORY BOARD OF HUMAN RESOURCES FOR A TERM ENDING NOVEMBER 30, 1995. C-6 RECOMMENDED ACTION: RECEIVE AND FILE. QUALIFICATION OF MR. RONALD H. MILLER AS A MEMBER OF THE ROANOKE NEIGHBORHOOD PARTNERSHIP STEERING COMMITTEE FOR A TERM OF ONE YEAR ENDING NOVEMBER 11, 1992. RECOMMENDED ACTION: RECEIVE AND FILE. A REQUEST OF THE CITY MANAGER FOR AN EX~CUTX¥'E SESSXON TO DISCUSS DXSPOSXTXO~ OF PUBLICLY HELD PROPERTY, SPKCXFICAT.Ly THE CONVEYANCE OF A PARCEL OF LAND FOR ECO#ORIc DEVELOPMENT PURPOSEs, PURSUANT TOSECTIOiq2.1-344 (A)(3), CODE OF VIRGINIA (1950), AS AHENDED. 4 w HE~IN~ OF CITIZENS U~N REQUEST OF THE WRIGHT-CRESTON-ROSEWOOD ASSOCIATION TO ADDRESS COUNCIL WITH REGARD TO A PETITION TO CLOSE WRIGHT ROAD, CRESTON AVENUE AND ROSEWOOD AVENUE, S. W. · MR. GARY M. BOWMAN, ATTORNEY. THE MAYOR SUGGESTED THAT THE MA,~.-]...cR BE REFERRED TO THE CITY MANAGER TO WORK WITH THE CTTy PLAI~qlNG DEPARTMENT IN AN EFFORT TO ADDRESS ALL CGNCERNS RATSED BY RESIDENTS OF PETITIONS ;%--~{D CO~NI C-;~T IONS = A. A COMMUNICATION FROM THE ROANOKE CITY SCHOOL RECOMMENDING APPROPRIATION OF FUNDS TO VARIOUS ACCOUNTS. BOARD SCHOOL ADOPTED BGDGET ORDINANCE NO. ~PORTS OP OFFICERs A. CITY MANAGER: 30813-120991. (7-o) B~IEFINGS: TH~ DIRECTOR OF P~BLTC WORKS PRKSKIFr.~D AN ORAL BRIEFING WITH REGARD TO TIlE PROPOSED REFOS~ CO~.T.~CTTON SCHEDULE D~RI~ T~ ~K OF CHRrST~AS, 1991. ITEMS RECOMMENDED FOR ACTION. A REPORT RECOMMENDING ADOPTION OF A RESOLUTION IN SUPPORT OF THE ROANOKE RIVER PARKWAY AND EXPLORE PROJECT. ADOPTED RESOLUTION NO. 30814-120991. (7-0) 4 I~PORTS OF COI~I~ITTEES= A. A REPORT OF THE COMMITTEE APPOINTED TO TABULATE BIDS RECEIVED FOR ASBESTOS ABATEMENT OF FLOOR TILE AND MASTIC AT THE NATIONAL GUARD ARMORy, 32 RESERVE AVENUE, S. W., RECOMMENDING AWARD OF A CONTRACT TO WESTERN STATE INSULATION COMPANY, A DIVISION OF NATIONAL SERVICE INDUSTRIES, INC., IN THE AMOUNT OF $16,'705.00; AND APPROPRIATION OF FUNDS THEREFOR. COUNCIL MEMBER WILLIAM WHITE, SR., CHAIR. ADOPTED BUDGET ORDINANCE NO. 30815-120991 AND ORDINANCE NO. 30816-120991. (7-0) A REPORT OF THE COMMITTEE APPOINTED TO TABULATE BIDS RECEIVED FOR FLOOR TILE REPLACEMENT IN THE ASSEMBLY HALL AND KITCHEN AT THE NATIONAL GUARD ARMORY, 32 RESERVE AVENUE, S. W., RECOMMENDING AWARD OF A CONTRACT TO HF INTERIORS, INC., IN THE AMOUNT OF $9,458.00; AND APPROPRIATION OF FUNDs THEREFOR. COUNCIL MEMBER WILLIAM WHITE, SR., CHAIR. ADOPTED BUDGET ORDINANCK NO. 30817-120991 AND ORD~'NANCE NO- 30818-120991. (7-0) A REPORT OF THE COMMITTEE APPOINTED TO TABULATE BIDS RECEIVED FOR CONSTRUCTION OF THE LUCK AVENUE BY-PASS STORM DRAIN, RECOMMENDING THAT ALL BIDS BE REJECTED AMD THAT THE PROJECT BE READVERTISED. COUNCIL MEMBER WILLIAM WHITE, SR., CHAIR. ADOPTED RESOLUTION NO. 30819-120991. (7-0) D. MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON MONDAY, DECEMBER 2, 1991. COUNCIL MEMBER DAVID A. BOWERS, CHAIR. RECEIVED AND FXLED. UNFINI S~L]~D BUSINESs = NONE. INTRODUCTION UD CONS I DE~.AT ION OA:t-D I N/~*~N CE S /~ ~:%~ SOLUT IONS = A. OF A RESOLUTION FIXING THE DATE OF A SPECIAL MEETING OF THE COUNCIL OF THE CITY OF ROANOKE. ADOPTED RKSOLUT:I:O# NO. 30820-120991. (7-0) 5 lO. A. INQUIRIES AND/OR COMMENTS BY THE MAYOR AND NENBERS OF CITY COUNCIL. B. vAcANcIES ON VARIOUS AUTHORITIEs, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL. OTI-I]~:I~ I-~]~J~I~TN(~s OF CITIZ]~IqS .- MR. R. T. HEARD, 1306 SAT.~M AVENUE, S. W., CAT.Y.u~D A'I"I'ENTION TO NIGH'FLy GUN FIRE IN HIS SEC?IO# OF ~HX CI~"J; ~H~ N~ED FOR PATROL BY POLICE OFFICERS OF ~H~ AREA IN ORDER TO APPR~ DRUG DEALERS D~RING PEAK DRUG TRA--~FIC HO~RS; ~ NEED FOR AN INCREASE IN TAXEs IN ORDER TO HIRE MORE POLICE OFFICERS; AND EXPRESSED SUPFORT OF 'I'HE CITY ACTIVELy LOBBYING ?fie GEN'KRAL ASSEMBLY TO PASS LEGISLATION BANNING HAND GU~S. CERTIFICATION OF KXKCUTrVE SESSION. (7-0). ALTERNATIVE ELECTION PROCEDUREs FOR CT?~ MENDFT.J'. H. BUTLER DAVID A. CAMPER ROBERT E. FIRKBAUGH JAN D. GARRE'I'I, STEV'KN D. GOODWIN CHARL~'E W. HANCOCK C. NELSON HARRIS STEPI{EN J. JG~IES THOMAS H. ROTm~ A. BYRON SMITH TROHAS W. THROCKMOR~ON, SR. MICHAEL F. URBANSKI CONNIE WADE ONZLSE WAR,K ~ MAYOR WILL ANI~(3~JIqCE THE NAMEs OF THE CHAIRPERSON AND VICE- CHAIRPERSON AT THE NEXT REGULAR NEE?lNG OF COb~iCIL ON ~ONDAY, DNCEMBKR 16, 1991. MAY BI MINUTES CONSIDERED AT THIS COUNCIL MEETING ', REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE NOEL C. TAYLOR Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 Telephone: (703)981-2444 December 9, 1991 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, NCT:se Noel C. ~l~ylor~ Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 December 3, 1991 CITYr: ::~:: '9) OEO-5 A9:24 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Just in case you didn't see the enclosed article in the Virginia Municipal League newsletter, I thought I might present it to you and ask that it be made a part of the record of the consent agenda at the next regular meeting of Roanoke City Council. I would be in favor of the voters of the City of Roanoke leading an initiative throughout the Commonwealth of Virginia that would restrict our General Assembly from imposing any mandate on local government unless, as was done in Louisiana, one of the following has occurred: 1. the local government has agreed to abide with the mandate, or 2. the state has agreed to provide funds to pay for the mandate, or 3. the state has given the local government authority to raise revenues to cover the cost of the mandate, or 4. the legislature has voted to impose the mandate by two-thirds majority of both houses. As you can see from the article, the amendment in Louisiana, however, does not apply to local school systems, to existing mandates, to laws requested by individual political subdivisions, to benefits for police officers and firefighters, or to new laws regarding crimes, or laws in compliance with federal standards. This is a remarkable achievement in redefining the balance of power between state and local governments, and Virginia should fall into step. For the last seven years I've heard Council members complain about the mandates that are handed down from Richmond, without any source of revenues to finance them. I believe it's time for the voters of the Honorable Mayor and Members of Roanoke City Council December 3, 1991 Page 2 City of Roanoke to stand up and let our legislators know that this continued practice of "moneyless mandating" is no longer acceptable. Thank you for allowing me the courtesy of discussing this matter with you once again. Best personal regards to each of you. Sincerely, David A. Bowers Councilman DAB/dlf Encl. Page 7 LOUISIANA VOTERS LIMIT LOCAL GOVERNMENT MANDATES I mfsiana voters approved a constitutioual amendment limiting state maudated costs b){ a margin ,,1 58 perceut to 42 percent Oct. 19. Under the amendment, which ~comes effective Jan. 1, ~y state law, executive order, ures by a local government Call ~conle - Ihe local govemmcut has agreed to abklc with the mandate, - the state has agreed It} provide funds to pay for the mandate, - Ibc stale has given thc local government authority to raise revenues to cover the cost of the mandate, or - Ihe legislature has w n.~d to impose the mandate by two-thirds majority of both houses. The amendment does nol apply to local school systems, to existing mandates, to laws ~'qm:sicd by individual p~lilicnl sulxlivisions, to ~ncfits for police officers and firefightcrs hmnd in existing Inw, to laws defining or amending a new crime or to roles required for ,,mpliance with federal standnrds (such as those mandated by the Environmental Protection ,X x'.cy). Sixty-one legislators signed on as co-sponsors of the legislation, and the amendmeut was ~'mlm sed by virtually all of lhe state's ma. jor daily newspapers. l'assage of the amendment has ~en one of the Louisiana ~ague's highest priorities for Hw past few years. (Nation's ('ities Weekly) CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P. O. Drawer 1220 Roanoke, Virginia 2400~-1220 December 9, 1991 '91 OEO-3 A 0:IO Telephone: (703) 981-2821 Telecopler: (703) 981-2940 ,o: FROM RE: _jHnorable Mayor and Members of City Council el M. Schl.anger, D i.rector of Finance . I _Comp.onent Unit Financial Report for the City of Roanoke d Penslon Plan for the Year ended June 30, 1991 I am very pleased to present to you a copy of the audited Financial Report for the City of Roanoke Pension Plan for the year ended June 30, 1991. The financial strength of this system is attributed to City Council as you have so wisely chosen to fund the system fully as the Actuary recommends each and every year and not chosen the easy way out to solve other problems by underfunding the System, as so many states and cities across the country have chosen to do. You are to be highly commended for the devotion you place in our System. This report is extremely informative and contains valuable information about your System. I am grateful to my retirement staff and to the very dedicated Board of Trustees that you chose to appoint. JMS: s MARY F. PARKER City Clerk CITY OF ROANOI(I . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 File #15-72 SANDRA H. EAI~N Deputy City Clerk The Reverend Frank W. Feather, Chair Advisory Board of Human Resources P. O. Box 6297 Roanoke, Virginia 24017 Dear Reverend Feather: This is to advise you that Mr. Malcolm L. Taylor has qualified as a member of the Advisory Board of Human Resources, for a term ending November 30, 1995. Sincerely, f~O~-~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. James D. Ritchie, Director, Human Resources COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-fifth day of November, 1991, MALCOLM L. TAYLOR was elected as a member of the Advisory Board of Human Resources for a term ending November 30, 1995. Given under my hand and the Seal of the City of Roanoke this twenty-seventh day of November, 1991. City Clear MARY F. pARKER City Clerk CITY OF ROANOKI OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File//15-488 Ms. Barbara N. Duerk, Chair Roanoke Neighborhood Partnership Steering Committee 2607 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Duerk: This is to advise you that Mr. Ronaid H. Miller has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term ending November 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Ma~r F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the ~ecords thereof, do hereby certify that at a regular meeting of Council held on the eighteenth day of November, 1991, RONALD H. MILLER was ~eelected as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of one year ending November 11, 1992. Given under my hand and the seal of the City of Roanoke this twenty-first day of November, 1991. City Clerk '91 I]EO-9 P3:35 December 9, 1991 The Honorable Mayor and Members of City Council Roanoke, Virginia RE: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss disposition of publicly held property, specifically the possible conveyance of a parcel of land for economic development purposes, pursuant to §2.1-344(A) (3), Code of Virginia (1950), as amended. Very truly yours, W. Robert Herbert City Manager WRH:kkd cc: Mary F. Parker, City Clerk Wilburn C. Dibling, Jr., city Attorney MAR~' F. PARKER CiPy Clerk CITY OF ROANOKi OFFICE OF THE CITY CLERK 215 Church Avenue, $.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 19, 1991 S~I1VDRAH. F. AKIN DeputyCityClerk File #51-66 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: For your information, I am attaching a synopsis of the discussion which took place at the Council meeting on December 9, 1991, with regard to a petition to close Wright Road, Creston Avenue and Rosewood Avenue, S. W. On motion, duly seconded and unanimously adopted, the matter was referred to you to work with the City Planning Department in an effort to address all concerns raised by residents of the area. Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Gary M. Bowman, Attorney, Martin, Hopkins, Lemon and Carter, P.C., 416 S. Jefferson Street, Roanoke, Virginia 24011 Mr. Dennis R. Gatens, 3548 Wright Road, S. W., Roanoke, Virginia 24015 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. William F. Clark, Director, Public Works Mr. John R. Marlles, Chief, Community Planning Mr. Charles A. Price, Jr., Chair, City Planning Commission Mr. Gary M. Bowman, Attorney, representing the Wright/Creston/Rosewood Association, appeared before Council and advised that in August, 1991, Council requested the City Planning Commission to study the matter of traffic in the Wright Road, Creston and Rosewood Avenues community, and even though the six month study time limitation has not expired, the petitioners have a concern which they would like to bring to the attention of Council. Mr. Bradley T. Sneed, Co-petitioner, 3535 Wright Road, S. W., advised that the Wright/Creston/Rosewood Association has worked with the City since October, 1988, in an effort to resolve the treffie situation. He stated that on November 25, 1991, he received a communication f~om City Planning staff suggesting that a community advisory committee meeting be held, during which meeting, he discovered that members of the advisory committee were selected at random by the Planning Department. He further stated that it is felt that the advisory committee does not reflect a true representation of the sentiments of the neighborhood because one of the co-petitioners and co-president of the neighborhood association, Dennis R. Gatens, was not invited to participate in the advisory committee meeting, therefore, this action does not respond to Council's instructions in August that residents be kept fully informed as progress of the City's study proceeds. Mr. Sneed referred to a meeting which was held earlier in the evening in which the Advisory Committee was given basically two alternatives by City Planning staff to study; viz: "Alternative No. 1 - Close Creston Avenue, S. W., on May 1, 1992, for a temporary period of six months". He pointed out that if such action is not taken until May 1992, the process will have taken over four years, which is too long to study one specific neighborhood. He pointed out that the closure point indicated by City Planning staff on a map attached to a document under date of December 10, 1991, is at the intersection of Creston Avenue and Strother Road, S. W., advising that it is interesting to note that of the approximately 3,000 cars per day traveling through the neighborhood, Strother Road carries about ten per cent or 300 ears. He stated that "Alternative No. 2, as follows, could be a workable solution: "Remove double solid lines and replace with white lines at the outer edges of road pavement, install additional stop signs at appropriate intersections, and score or roughen pavement on the steep section of Rosewood Avenue and Strother Road." He added that removing the double solid lines and replacing them white lines at the outer edges of road pavement are good points, however, inasmuch as there are no sidewalks, crosswalks would be of no use. He further added that controlled entrances at Spring Street, scoring pavement on the steep section of Rosewood Avenue and Strother Road, and installing new stop signs are all good points; however, the one thing that has not been addressed, which is one of the major concerns of residents, particularly on Wright Road, is the excessive speed of traffic, and none of. the alternatives proposed by City staff addresses speeding traffic. He stated that under the contingency measures set forth by the City, temporary closure of Creston Avenue at Rosewood Avenue would be done only if the other measures do not work, a traffic choker at the intersection of Rosewood and Sweetbriar Avenues if all other actions do not work, and traffic chokers along Wright Road at appropriate locations if traffic does not slow down. He explained that stop signs and realigned intersections may eliminate some of the traffic flow, however, the greatest fear of residents at this ,,time is that while eliminating some of the traffic flow, nothing is being done to control the speed of traffic. He stated that residents have problems with what has been proposed by the City even though it is felt that the City may be on the right track, however, it appears that a majority of residents are being ignored in their request inasmuch as they are of the opinion that the streets should be closed. He explained that it is felt that the proper alternatives are not being explored by the Planning Department. Mr. Bowman advised that their primary reason for appearing before Council pertained to the Citizens Advisory Committee, the six person group previously alluded to by Mr. Sneed, who were selected in an attempt to arrive at representation of what the City Planning staff perceived as the various factions in the neighborhood. He stated that the City Planning staff has requested the Advisory Committee to take the alternatives abovedescribed by Mr. Sneed into the neighborhood, door to door, and endeavor to sell the neighborhood on the alternatives. He further stated that as this group of six people go through the neighborhood, residents react because they are angry about the alternatives inasmuch as there is a perception that the alternatives will not address the problem, and residents become angry at the messenger because of the message they carry, therefore, rather than working toward compromise, which will be necessary in order to ultimately reach a solution, the City has, in fact, sent six persons into the neighborhood and in effect sowed the seeds of strife. Therefore, he noted that the area will end up with not only a traffic problem, but an interpersonal relationship because neighbors will be angry with each other. He stated that the relief they seek from Council is that City Planning staff be instructed to recommend an alternative which they believe is the best supportable alternative in order to address the matter of traffic and the problem of speeding for presentation to the neighborhoods at a public hearing in accordance with normal procedures that comport with due process, rather than having an ad hoc committee canvass the neighborhoods. Mr. Sneed expressed concern over how the problem will be addressed before a viable solution is found, advising that certain residents previously offered a suggestion to City Planning staff which has not been included as one of their alternatives; viz: temporarily close the entire street system for a period of six months which will serve to break the habit of people using the neighborhood as a short-cut, and provide the City with an opportunity to determine exactly where displaced traffic will go, as well as installation of traffic monitors on Overland Road to determine ff closure will create a tremendous problem on another City residential street. He stated that temporary closure will give the City time to design and implement the best possible solution for the neighborhood, advising that he could not under~tand why it should take another six months to a year to reach the end result. He pointed out that in the past two weeks, not counting the accidents that have gone unreported to the Police Department, six accidents have occurred. He requested that something be done at least temporarily to provide relief while residents continue to work with the City to arrive at the right solution which will be fair to everyone involved. · Mr. John R. Mariles, Chief of Community Planning, advised that from listening to representatives of the neighborhood organization, there seems to be some misunderstanding about the objectives of the staff appointed advisory committee. He stated that the primary objective of the advisory committee is to provide City staff with input or 'feedback regarding various options that are under consideration and not just the three alternatives listed on the document referred to by Mr. Sneed. Secondly, he stated that the advisory group has been requested to go into the neighborhoods and discuss with residents some of the options that are under consideration and provide City staff with feedback as a result of their dialogue. He added that the City is not endorsing any one option or asking the advisory committee to endorse any particular option. He advised that Mr. Sneed, one of the co- petitioners, is a member of the Advisory Committee, and members were selected to represent a cross section of different view points in the community. He pointed out that at this point, it is anticipated that there will be at least one additional meeting with the Advisory Committee after which City staff will hold a community-wide meeting at one of the schools in the neighborhood before submitting a recommendation to the City Planning Commission for formal public hearing, followed by a recommendation to City Council at a formal public hearing. Mr. Harvey advised that he did not want Council to be placed in the position of being traffic engineers, however, he was of the opinion that Council should have a report within a reasonable period of time with regard to recommendations of City staff as to decreasing the speed of vehicles and/or installation of stop signs. He stated that citizens of the area want the traffic slowed down and if there is anything the City can do in the interim, measures should be implemented. He requested that Council be furnished with a report within two weeks as to temporary measures proposed by the City administration to alleviate problem. Mr. Bowers spoke in support of the City administration reporting back to Council with certain interim measures proposed to be taken by the next regular meeting on Monday, December 16, 1991. Mr. Sneed advised that the City has proposed an excellent method to slow down the speed of vehicles thro~ugh implementation of something that has never been done before known as a "speed controlled option" which is a raised piece of pavement approximately four inches high, slanted approximately one car length long and one car length wide so that vehicles coming in opposite directions will be forced to slow down as they come through, one vehicle at a time. The Mayor advised that the type of discussion presently taking place should be held with City administrators and neighborhood representatives in order to compile meaningful solutions and recommendations for action by Council. He stated that the Council meeting is not the time that should be used to hammer out nuts and bolts types of decisions; that he recognized that a problem exists, however, Council could not solve the problem this evening and a good starting point would be to involv~leaders of the community with City Planning staff to determine if there can be a kind of agreement on a procedure in order to deal with the problem. He stated that Council wishes to be fair with everyone involved and arrive at a kind of compromise and a solution that would be somewhat tolerable and acceptable, while at the same time addressing the problem. The Mayor suggested that Mr. Bowman and community, leaders meet with City Planning staff to address all concerns, and requested that the City Manager receive all comments and suggestions, that the City Clerk provide the City Manager with a summary of remarks made by Messrs. Bowman and Sneed and that the City Manager take the responsibility of working with the Planning Department to see if the matter can be addressed in a more forthright manner by involving leadership of the community in order to reach a meaningful solution that will bring about a sense of togetherness, as well as an alternative that wi]] be pleasing to a majority of the community while at the same time solidifying the community. 3 Mr. Bowers inquired if it was the intent of the Mayor that an interim report would be submitted by the City Manager at the next regular meeting of Council on Monday, December 16, 1991, inasmuch as Council would not meet again until January 6, 1992; whereupon, the Mayor advised that it was his thinking that a week would not give the City Manager sufficient time to address the concerns. Mr. Bowers moved that the City Manager be requested to report to Council at the next regular meeting on Monday, December 16, 1991, with regard to the placement of stop signs and recommended measures to reduce the rate of speed of vehicles on an interim basis while the study of various alternatives by the City Planning department continues. The Mayor called for a second to Mr. Bowers motion. There being none, the Mayor declared the motion lost for lack of a second, and advised that the matter would be referred to the City Manager for report to Council as soon as possible. 4 MARTIN, HOPICrNS, l.l~'~ION & ED~rARD~? ~tTY r' ~ '91 EC-3 P 4:30 December 2, 1991 City Council, City of Roanoke 215 W. Church Avenue Roanoke, Virginia 24011 Re: Petition of Wright-Creston-Rosewood Association to Close Wright Road, Creston Avenue, and Rosewood Road Dear Sirs: The Wright-Creston-Rosewood Association came before Council on August 12, 1991 regarding the association's petition to close Wright Road, Creston Avenue, and Rosewood Road, S.W. On that date, Council directed the city planning commission to conduct a six- month study of the traffic problem on the three streets, considering all strategies for alleviating the problem. Council also directed the planning commission to keep the petitioners informed of the progress of the study. Much of the six-month study period has now passed and the petitioners have received little information regarding the progress of the study. Therefore, as counsel for the association, I request, on behalf of the petitioners, that the planning commission or the professional planning staff be directed to provide an interim update of the progress of the report at the December 9, 1991 Council meeting. The petitioners also request an opportunity to speak at the December 9, 1991 meeting. Sincerely, MARTIN, HOPKINS, LEMON & EDWARDS, P.C. Gary M. Bowman cc: The Honorable Noel Taylor The Honorable Howard Musser The Honorable David Bowers The Honorable Beverly Fitzpatrick The Honorable James Harvey The Honorable William White The Honorable Elizabeth Bowles Mr. Robert Herbert Mr. John Marlles Mr. L. Bradley Sneed Mr. Dennis Gatens Office of the City Manager December 5, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Taylor and Members of City Council: Subject: Request of Wright/Creston/Rosewood Association for an interim update on the Planning Commission's study and recommendation for the control of excessive traffic in the Wright Road/Creston and Rosewood Avenues, S.W. Community. The Wright/Creston/Rosewood Association has requested an interim update on the progress of a report and study requested by Council at its meeting of August 12, 1991. The subject report and study concerns certain traffic conditions existing in the Wright Road/Creston and Rosewood Avenues, S.W. Community. In providing Council with the requested update I feel that it would be beneficial to provide you with a brief explanation of the City's past and current actions related to the subject study. In response to complaints and petitions from the residents of this community, the Office of Community Planning held a public meeting at the Fishburn Park Elementary School on May 6, 1991. The residents of the community were notified of the time, place and date of this meeting. The purpose of the meeting was to inform the community at large of a proposal by certain residents (Wright- Creston-Rosewood Association) to file an official petition to close Creston and Rosewood Avenues. The meeting revealed that the community was divided on the issue of closing these streets. A petition was subsequently filed by the Wright-Creston-Rosewood Association requesting that the City close Creston and Rosewood Avenues. The petition was evaluated by the City Planning staff and the Planning Commission in the course of a public hearing on July 3, 1991. The Planning Commission recommended that the request for closure be denied and further recommended that it be referred back to the Commission for study, report and recommendation of alternative strategies for the control of excessive residential traffic in this and other residential communities of the City. City Council, at its August 12, 1991, evening meeting, concurred with the Commission's recommendations that the matter be referred back to the commission for study, report and recommendation. The final results and recommendations of the study were to be presented Room 364 MunicipalBuildin9 215ChurchAvenue S W R4x~noke Virginia 24011 (703)981-2333 Members of Council Page 2 to Council within a period of six months from the date of Council's action on the matter. Since that time, the City Planning staff and the transportation committee have been reviewing the existing traffic conditions and gathering additional traffic counts, in an effort to determine the points of origination and destination of the traffic passing through the community on a daily basis. Various traffic control measures, including closure, have been studied as to the feasibility and efficiency of their application in this particular traffic-related situation. In reviewing this specific residential traffic problem, the City staff is also simultaneously formulating for Council's consideration, a standard policy and procedure for the control of residential traffic within residential neighborhoods and communities of the City at large. The City staff has, in recent weeks, established an advisory committee made up of individual residents from within the community. The purpose of the committee is to keep the community informed of the City's progress and of the nature of possible options and alternatives to the existing traffic problems. The City staff met with this committee on November 25~ 1991. A number of possible traffic control options (attached) were presented to the committee for distribution to residents within the community. This information included a background summary of the problem at hand, and a request for comments and suggestions from the respective residents. The advisory committee and City staff are scheduled to meet again on December 9, 1991, at 6:00 p.m., to review further options and proposals. It is anticipated that a final public meeting within the community will be held in early January to discuss final recommendations to the Planning Commission. The Planning Commission's study, report and recommendations, which will include the community's input, opinions and considerations will be presented to Council prior to the expiration of the six (6) month study period requested by Council at their August 12, 1991, meeting. WRH:ERT:mpf cc: Gary M. Bowman L. Bradley Sneed Dennis Gatens John R. Marlles Respectfully submitted, W. Robert Herbert City Manager Residential Traffic Control Wright Road/Creston/Rosewood Avenue Community STUDY RESULTS AND POSSIBLE OPTIONS I. Study results A. The Wright Road/Creston/Rosewood Avenue community traffic problems have been reviewed by the Office of Community Planning and the City Traffic Engineer. Studies have been made of the following traffic-related issues: 3. 4. 5. existing street conditions current traffic volumes speeding and speed limits accident history impact on emergency services Existinq street condition.~ ap Wri.qht Road, Creston Avenue and Rosewood Avenue, S.W., are local residential streets, extending by connection, between the major thoroughfare streets of Colonial Avenue and Brambleton Avenue. S.W. Streets are not properly aligned or designed for thoroughfare use and purposes. Streets, by reason of a series of connections, provide commuter traffic wdh a 'cut-through" route. Individual streets, in combined form. are currently being used by commuter traffic as a thoroughfare Co Intersections at Wr,gnt Road and Creston Avenue and at Creston Avenue anO Rosewood Avenue have been gradually altered over the years Dy repaying operations. Intersections were originally constructed tO require a stop and turn movement. Repav, ng r~as converted these intersections into continuous curv, ng roadway that no longer requires stop and turn movements. do Streets have no curb and gutter or sidewalks. Pedestrian movement is restricted to the street edge and road shoulder. Street width varies from 18' to 20'. Current traffic volume and movement aJ Traffic study counts reveal that approximately 2,800 vehicles move through the street system on an average day. Resident-related traffic accounts for approximately 1,000 vehicular movements per day, "Cut-through" or commuter traffic is approximately 1,800 vehicles per day, c. Point of entry and exit of cut-through traffic occurs as follows: (1) Traffic turning left from Colonial Avenue onto Wright Road accounts for two-thirds of all traffic entering the community from Colonial Avenue (see attached diagram #~3 ). (2) Traffic turning left from Rosewood Avenue onto Brambleton Avenue accounts for approximately two- thirds of all traffic exiting the community from Rosewood avenue onto Brambleton Avenue. (3) Traffic turning right from Brambleton Avenue onto Rosewood Avenue accounts for approximately two- thirds of all traffic entering the community from Brambleton avenue. (4) Traffic turning right from Wright Road onto Colonial Avenue accounts for approximately two-thirds of all traffic exiting the community from Wright Road (see attached diagram Speedin¢l and steed limits ao Traffic data did not reveal any unusual number of speeding incidents or traffic violations, b. Speed limit on the streets is posted at 25 mph. c. Residents maintain that speeding is a problem. Acci~ Analysis of accidents occurring between 1987 and 1990, revealed the following: 2 II. Wright Road/Colonial Avenue -- 1 Wright Road/Creston Avenue -- 2 Creston Avenue/Rosewood Avenue -- 6 Rosewood Avenue/Brambleton Avenue -- 13 b. Number of accidents in which injuries occurred -- 5 c. Accident analysis does not reveal any unusual accumulation or pattern of accidents. Higher number of accidents at /~;;~,~,~,~/Brambleton suggests the possibility of a sight - distance problem. Residents maintain that the frequency of minor accidents are not reflected in accldent records. 5. Impact on emer.qency services Study revealed that emergency services would be impacted if the street connections were closed in a manner that would prevent access to such service vehicles. Problem Assessment/Cause,~ The existing traffic problems in this community are the result of a number of events that occurred over a considerable period of time. More recent events related to increased land development in the immediate and surrounding areas has resulted in this street system becoming a familiar and customary cut-through thoroughfare for commuter traffic. The foremost factors influencing these conditions are as follows: Ao Original subdivisions at lower Brambleton Avenue and at upper elevated Colonial Avenue allowed a street connection between developing subdivisions. Tanqlewood Mall and Virqinia Western Community Colle,'~,-, as major factors influencing traffic movement in the area. Co Increase in commercial and residential development within the immediate and surrounding areas. Absence of any other properly aligned street of sufficient width to provide an adequate connector street between the major thoroughfares of Brambleton Avenue and Colonial Avenue. E. Close proximity of other densely populated communities. 3 II1. IV. F. Continuous non-stop movement of traffic through the community, Options Realig_~. intersections at Creston and Rosewood and at Creston and Wright Road. Intersections should be retrofitted as shown on the attached diagram #2. Insta~ at intersections as shown on the attached diagram #3. Install "diagonal diverter" at the intersection of Sweetbriar and Rosewood Avenues as shown on attached diagram #4. Require that controlled entrance,~ be installed at Spring Street which is privately owned. Eo Remove double yellow line from roadway and replace with white line defining the outer edges of the street pavement. Go Install painted crosswalks at appropriate points at the Sweetbriar/Rosewood intersection and any others that are deemed necessary. Close Creston Avenue, S.W. for a temporary period of six (6) months. Closure should be effected at points shown on the attached diagram #1, Score or "roughen" pavement on steep section of Rosewood Avenue. Close Creston Avenue and Rosewood Avenuo on a permanent basis and provide a public turnaround, as currently requested by petition. Install signalization at the intersection of Overland Road with Colonial Avenue and Brambleton Avenue. What other options should be considered? Options-Purpose/effect The realignment of certain intersections ~s necessary in order to restore the original intersectional alignments. Removing and realigning pavement in these areas will restore "T" intersections which will require vehicles to stop at such intersections. This will eliminate the existing non-stop movement from Wright Road to Sweetbriar Avenue by commuter traffic. Additional stop signs will provide an increased margin of safety for motorists and pedestrians and will also serve to delay the movement of traffic through 4 the area. Commuter traffic will be inconvenienced anct delayed by required stops at the newly aligned intersections. Diagonal diverter at the intersection of Sweetbriar and Rosewood Avenues will force through traffic to travel a greater distance to gain access to the major thoroughfares. It will, in effect, lengthen this cut-through, making it less desirable as a "short-cut." Controlled entrances at the private street (Spring Street) will eliminate this as a public street access. Elimination of spring street in conjunction with option C will lengthen the distance through the community. Double yellow line gives the impression that this street system is a part of the state's seconOary highway system, This impression promotes higher speeds. Removal and replacement with white lines at outer edges of pavement on both sides will have the opposite effect. Painted crosswalks at specific intersections will make motorists more conscious of the residential nature of the area. Permanent closing of Creston Avenue as referenced in ~ G., above, would be a viable option only if the prior temporary closure provided the desired effect. The temporary closure at Creston Avenue is an option to be employed as a means of altering or changing the existing habits of cut-through traffic. It would also serve as a means of allowing the residents ample time to. experience and determine the overall benefits and/or disadvantages of street closure at this point in the community. Scoring or "roughening" of the pavement on the steep section of Rosewood Avenue is recommended as a means of reducing excessive spinning ancl sliding of vehicles in bad weather conditions. Permanent closure of Creston anc~ Rosewood Avenues would eliminate all cut-through traffic. Closure woul(~ also restrict community access. Installation of signalization at the Overland Road intersections with Colonial and Brambleton Avenues wil~ ~ncrease the efficiency of Overland Road as a major connector street between the thoroughfares. 5 OPTION "~'l"~, ~.~,~m~L AVE, BLOOM B4.E'rON OPr~o~ ~ RESIDENT COMMENTS AND SUGGESTIONS: Name: Address: Phone: MARY F. pARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. F-.tkKIN Deputy City Clerk File #60-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30813-120991 amending and reordaining certain sections of the 1991-92 Grant and General Funds Appropriations, providing for appropriation of funds to certain school accounts; viz: 1991-92 Flow Through Program, Child Development Clinic Program, Child Specialty Services Program, Juvenile Detention Program, 1992 Western Virginia Regional Science Fair and Impact Aid Program. Ordinance No. 30813-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. Finn D. Pincus, Chair, Roanoke City School Board, 1116 Winchester Avenue, S. W., Roanoke, Virginia 24015 Dr. Frank P. Tots, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 9th Day of December, 1991. No. 30813-120991. AN ORDINANCE to amend and reordain certain sections of the 1991-92 Grant and General Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1991-92 Grant and General Funds Appropriations, be, and the same are hereby, amended and reordained to read as ~ollows, in part: Grant Fund A ro riations Education Flow Through 1991-92 (1-11) ..................... Child Development Clinic 1991-92 (12-14) ........ Child Specialty Services 1991-92 (15-18) ........ Juvenile Detention Home 1991-92 (19-24) ......... 1992 Western Virginia Regional Science Fair (25-26) .......................... Impact Aid 1991-92 (27-32) ...................... $ 18,971,317 819,048 54,920 67,969 79,029 7,600 48,789 Revenue Education Flow through 1991-92 (33-34) ..... Child Development Clinic 1991-92 Child Specialty Services 1991-92 (36) ........... Juvenile Detention Home 1991-92 (37) ............ 1992 Western Virginia Regional Science Fair (38-39) .......................... Impact Aid 1991-92 (40) ......................... $ 18,971,317 819,048 54,920 67,969 79,029 7,600 48,789 ~eneral Fund Appropriations Education Instruction (41) ................................. Other Uses of Funds (42) ......................... 1) Coordinator 2) Teachers 3) Classroom Aides 4) Social Security 5) State Retirement 6) Health Insur. 7) State Group Life Insur. 8) Bus Aides 9) Social Security 10) Health Insur. 11) Contracted Health Services 12) Travel 13) Supplies 14) Equipment 15) Indirect Costs 16) Travel 17) Supplies 18) Equipment 19) Educational Coordinators 20) Substitutes 21) Indirect Costs 22) Travel 23) Supplies 24) Equipment 25) Travel Expenses 26) Instructional Materials 27) Volunteer Coordinator 28) Clerical 29) Social Security (035-060-6592-6453-0124) (035-060-6592-6453-0121) (035-060-6592-6453-0141) (035-060-6592-6453-0201) (035-060-6592-6453-0202) (035-060-6592-6453-0128) (035-060-6592-6453-0205) (035-060-6592-6553-0142) (035-060-6592-6553-0201) (035-060-6592-6553-0128) $ 8,730 5,949 5,984 1,581 3,463 (14,439) 221 207 16 ( 602) (035-060-6592-6553-0311) 52,938 (035-060-6593-6554-0551) 1,300 (035-060-6593-6554-0614) 400 (035-060-6593-6554-0821) 1,350 (035-060-6594-6554-0212) 200 (035-060-6594-6554-0551) 1,300 (035-060-6594-6554-0614) 400 (035-060-6594-6554-0821) 1,350 (035-060-6595-6554-0138) 2,236 (035-060-6595-6554-0021) 150 (035-060-6595-6554-0212) 110 (035-060-6595-6554-0551) 700 (035-060-6595-6554-0614) 1,400 (035-060-6595-6554-0821) 1,400 (035-060-6984-6311-0554) 6,000 (035-060-6984-6311-0614) 1,600 (035-060-6985-6307-0138) 20,000 (035-060-6985-6307-0151) 16,000 (035-060-6985-6307-0201) 2,754 $ 48,576,039 1,072,949 30) State Retirement 31) Health Insur. 32) State Group Life Insur. 33) State Grant Receipts 34) Federal Grant Receipts 35) State Grant Receipts 36) State Grant Receipts 37) State Grant Receipts 38) Local Match 39) Contributions 40) Federal Grant Receipts 41) Matching Funds 42) Transfer to Grant Fund (035-060-6985-6307-0202) (035-060-6985-6307-0204) 035-060-6985-6307-0205) 035-060-6592-1100 035-060-6592-1102 035-060-6593-1100 035-060-6594-1100 035-060-6595-1100 035-060-6984-1101) 035-060-6984-1103 (035-060- 85-1102 (001-060-6001-6311-0588) (001-060-6005-6999-0911) $ 6,034 3,634 367 ( 40,000) 104,048 3,050 3,250 5,996 1,600 6,000 48,789 ( 1,600) 1,600 BE IT FURTHER ORDAINED tha't, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: city Clerk. Marllyn C. Curtis James M. Turner, Jr. Mortha W. O'Neil Frank P. Tota, Superintendent Thomas L Orr Richard L. Kelley, Clerk al~ the Board '~l Finn D. Pincus, Chairman Charles W. Day, Vice Chairman Sallye T. Coleman Roanoke City School Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381 November 27, 1991 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its November 26, 1991 meeting, the Board respectfully requests City Council to appropriate funds to the following school accounts: Grant No. 6592 - $64,048.00 for the 1991-92 Flow Through program to provide aid for the education and guidance of handicapped students. The program will be one hundred percent reimbursed by state and federal funds. Grant No. to provide funds the clinic. The funds. 6593 - $3,050.00 for the Child Development Clinic program for the salary and expenses of the educational coordinator at program will be one hundred percent reimbursed by state Grant No. 6594 - $3,250.00 for the Child Specialty Services program to provide funds for the salary and expenses of the educational coordinator. The program will be one hundred percent reimbursed by state funds. Grant No. 6595 - $5,996.00 for the Juvenile Detention Home program to provide funds for the salary and expenses of the two educational coordinators at the detention home. The program will be one hundred percent reimbursed by state funds. Grant No. 6984 - $7,600.00 for the 1992 Western Virginia Regional Science Fair. School districts will contribute toward the cost of the fair, with a local match to Roanoke City Schools. Excellence in Education Members of Council Page 2 November 27, 1991 Grant No. 6985 - $48,789.00 for the Impact Aid program to provide funds for the personnel cost of the volunteer program and clerical assistance for the Grants Development office. The program will be one hundred percent reimbursed by federal funds. Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg CC: Mr. Finn D. Pincus Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger (with accounting details) MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. F-AKIN Deputy City Clerk File #166-365-144 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Jeffrey A. Cromer, Manager, Roanoke Regional Landfill Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Engineering Coordinator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'u-ginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN Deputy CityClerk File #166-365-144 Mr. Robert Baker, Regional Director Southeast Region United States Department of the Interior 75 Spring Street, S. W. Atlanta, Georgia 30303 Dear My. Baker: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, ~x_J~._ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. ~ F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAI~ffN Deputy Cit~ Clerk File #166-365-144 The Honorable James R. Olin, Congressman United States Congress Room 706, First Federal Bnilding 406 First Street, S. W. Roanoke, Virginia 24011 Dear Congressman Olin: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regionai landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Ene. ~ F. PARKER City Clerk CITY OF ROANOKi OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #166-365-144 Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Ene. MARY F. PARLOR City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAIfIN Deputy City Clerk File #166-365-144 Ms. Carolyn S. Ross Clerk of Council Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, ~t~-_ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Vir&,kfia 24011 Telephone: (703)981-2541 December 12, 1991 SANDI~.H. EAI~N Deputy CiW Clerk File #166-365-144 Dr. M. Rupert Cutler, Director Lewis and Clark Environmentai Education Center The River Foundation 101 S. Jefferson Street Sixth Floor Roanoke, Virginia 24011 Dear Dr. Cutler: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh~inia 24011 Telephone: (703)981.2541 December 12, 1991 SANDRA H. EAIIIN Deputy City Clerk File#166-365-144 Mr. John H. Parrott, Chair Roanoke Valley Regional Solid Waste Management Board 714 Wildwood Road, S. W. Roanoke, Virginia 24014 Dear Mr. Parrott: I am enclosing copy of Resolution No. 30814-120991 expressing the City's intent to donate its real estate interest in current regional landfill property to the United States Government for the proposed Roanoke River Parkway, upon certain terms and conditions. Resolution No. 30814-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, f~_ Mary F. Parker, CMC/AAE City Clerk MFP: sw Erie. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th Day of December, 1991. No. 30814-120991. A RESOLUTION expressing the City's intent to donate its real estate interest in current regional landfill property to the United States government for the proposed Roanoke River Parkway, upon certain terms and conditions. WHEREAS, the City of Roanoke has been requested to donate its interest in current regional landfill property to the United States government for the Roanoke River Parkway right-of-way in connection with the proposed Explore Project; and WHEREAS, the City of Roanoke, together with the County of Roanoke and the Town of Vinton, have entered into an agreement for establishment of the Roanoke Valley Resource Authority for the construction and operation of the Smith Gap Landfill. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City hereby expresses its desire that the Roanoke Valley Regional Solid Waste Management Board explore alternatives to seek an alternative that is equally acceptable or preferred in- lieu-of utilization of "Area A" in the event the current landfill operational area is utilized to capacity prior to the new Smith Gap site becoming operational; and BE IT FURTHER RESOLVED that this Council hereby expresses its willingness and intent to donate its interest in such areas of the current regional landfill property as are needed for the right-of- way for the Roanoke River (Explore) Parkway, once the current landfill is no longer in active service and properly closed and the Smith Gap site is operational, providing the proposed right-of-way does not encroach upon any area previously used to dispose of solid waste or present unacceptable environmental liabilities; and BE IT FURTHER RESOLVED that any quitclaim deed of transfer of the City's property interest for such right-of-way contain such language as deemed appropriate by the City Attorney to indemnify the City from any claim resulting from the donation of such property interest; and BE IT FINALLY RESOLVED that the City Clerk is directed to forward a copy of this resolution to Congressman Jim Olin, the Roanoke County Board of Supervisors, the Town of Vinton Town Council, the Roanoke Valley Regional Solid Waste Management Board, and Mr. Robert Baker, Regional Director, United States Department of the Interior. ATTEST: City Clerk. Roanoke, Virginia December 9, 1991 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Intent to Donate City's Real Estate Interest in Current Regional Landfill Property to the United States Government for the Roanoke River Parkway I. Background: Commitment to donate real estate interest for the Roanoke River (Explore) Parkway as it is proposed to cross the current regional landfill has been sought for some time by federal officials from the three jurisdictions holding title to the landfill property. Bo Granted comm~itments, in the form of resolutions, have been provided by Roanoke County and the Town of Vinton. Note the attached copy of the resolution by Roanoke County. Co Wait and see approach has been used as I discussed this matter with federal officials since, until October 23, 1991, the City had no agreement for future solid waste disposal. Do Explore Pro.~ect briefing was provided to Council on October 31, 1991 by Dr. Rupert Cutler. Dr. Cutler explained the current status and expectations of Explore. Agreement to use the Smith Gap Landfill and other accompanying documents were approved by City Council and executed on October 23, 1991. Desire for con~nitment from the City is still being expressed by federal officials. Go Proposed right-of-way is generally along the top or west of the ridge running through the middle of the property. The right-of- way would pass through what is known as "Area A", the unused and currently unpermitted portion of the landfill property. II. Issues: A. Use of Area "A" B. Disturbance of areas previously used for solid waste disposal Page 2 C. Indemnification D. Conflicts with landfill traffic and structures E. Indication of support for the Parkway and Explore Project III. Alternatives: A. Council pass a resolution embodying the following provisions: Roanoke City Council desires the Roanoke Valley Regional Solid Waste Management Board to explore alternatives to seek an equal or preferred financial alternative in lieu of the utilization of "Area A" should the current operational area net have sufficient life to last until the new Smith Gap site is operational. ii. Roanoke City Council express its willingness and intent to donate its interest in such areas of the current regional landfill property as are needed for the right-of-way of the Roanoke River (Explore) Parkway, once the current landfill is no longer in active service and properly closed and the Smith Gap site is operational, providing the proposed right-of- way does not encroach on any area previously used to dispose of solid waste or present environmental problems. iii. Any quit claim deed of transfer of property interest for the right-of-way contain such language as deemed appropriate by the City Attorney to indemnify the City from any claim resulting from the donation of the right-of-way. Use of "Area A" will be avoided if a better option is found; however, avoidance of Area "A" cannot be guaranteed at this time. 2o Disturbance of areas previously used for solid waste disposal will be precluded. 3. Indemnification will be provided as appropriate. Conflicts with landfill traffic and structures should not occur if the donation occurs after the landfill is closed. 5. Indication of support for the Parkway and Explore Project will be provided. Page 3 Council table action on this request until Smith Gap Landfill is operational. Ail issues remain in limbo until Council deems the timing correct to act on this matter. Recox~nendation: Council pass a resolution in support of the Parkway and Explore Pro~ect including the provisions outlined in Alternative "A". Further, a copy of this resolution be sent to Congressman Jim Olin, Roanoke County, Town of Vinton, Roanoke Valley Regional Solid Waste Management Board, and Mr. Robert Baker, Regional Director, United States Department of the Interior. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachment cc: City Attorney Director of Finance ItBSOLUTXOM ~ OF IK)XllO~J ~OU'M"~ SUPPORT FOR TH~ RO~NOKB i~VBR ~).BKW&Y AND VIBZTORB CENTER WHEREAS, Roanoke County considers Explore and rala~sd elements, i.e. Roanoke RAver Gt~envay, Parkway &nd Visitors Canter, =o be one of its most IBport~unt economic developnent priorities; and WHEReAs, ~he prefezTod L'~U~.~ Of ~he Roanoke R£veF Pa~kw&y is acroes pa~ o~ the ~t R~noke Valley R~ional ~ndf~ll, including ~ea "A,` wh~ ~ ~ been used for ~ill operation; and ~J%S, £t ~s ant~cip~ted that the Smith Gap Landfill will open before it is necessary to use Area #A# for disposal of solid waste; e~nd WHEREAS, ~he final disposition of ~he R~lonal Landfill property will be de=ermined by the governments ~u~ently using the £aoility - the City of Roanoke, =he County of Roanoke, and tho Town of vAn=on. NOW, THeREFOr, BE IT RESOLVED, by ~he Roanoke County Board of Supervisors, ~hat Roanoke County will prepare the new landfill st Smith Gap as quickly as possible, so that the current facility will be available for ~he Par~way Route~ and FURTHER, BE IT RESOLVED, that the Board of Supe~visors reaffirms its pledge =o use the Roanoke ~ver Parkway as the only p~blio access to the EXplore Park, scheduled to open its first phase in 1994~ and FURTHER, BE IT RESOLVED, ~hat the Board of Supervisors ks walling to convey the County,s interest in the Regional Landfill proper~y to the National Park Service for the Parkway a= the appropria~e ~i~e. On motion of Superviaor Nickena to adop~ resolu~ion, carried by the following recorded AYES: Supervisors Eddy, Rebate, Johnson, Nlckens, McGraw NAYS: None A COPY TESTE: and Mary H. ~llen, Clerk File The Honorable Jim Olin, U. S. Representative The Honorable C~arles R. Rill, Mayor, Town of V£nton The Honorable Noel E. Taylor, Mayor, City of Roanoke Roanoke Valley Legislators ~om B~own, Asso~.iate Regional Director, National Park Service ern ~wer~, Pro]ac= Direc=or, Explore Richard Burrow, PTo~e~ ~eer, Zxplore Joyce Waugh, Economic Development Specialist, Roanoke County MARY F. PARKER City Clerk CITY OF ROANOKE. OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN Deputy CityClerk File #122 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the totai amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, f~)~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'wginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. FAKIN Deputy City Clerk File #122 Ms. Debra J. Coleman Vice-President Construction Services of New River Valley, Inc. 405 North Franklin Street Christiansburg, Virginia 24073 Dear Ms. Coleman: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc o MARY F. PARKER City Clerk CITY OF ROANOIx' . OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 45~ Roanoke, Virginia 2401! Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN Deputy Cil~ Clerk File #122 Mr. Jeffrey S. Wills Asbestos Manager Western State Insulation Company 5305 Hollins Road, N. E. Roanoke, Virginia 24019 Dear Mr. Wills: Sincerely, I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vkginia 24011 Telephone: (703)981.2541 December 12, 1991 SANDILa. H. EAKIN Deputy CityClerk File #122 Mr. Nick Palmieri Branch Manager AREMCO, Inc. 7600 Boeing Drive Greensboro, North Carolina 27409 Dear Mr. Palmieri: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on'the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARIO~R City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh'ginia 24011 Telephone: (703)981-2541 January 3, 1992 SANDRAH. EAKIN DelmtyCityClerk Mr. Nick Palmieri Branch Manager AREMCO, Inc. 7600 Boeing Drive Greensboro, North Carolina 27409 Dear Mr. Palmieri: I am enclosing your check, in the amount of $1,250.00, that was submitted with your bid for removal and proper disposal of floor tlies and mastic at the National Guard Armory, which bid was awarded by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Executive Secretary /sw NCNB National Bank of North Carolina City / Branch Official Check Pay to the Order of Greensboro/Friendship Branch City of Roanoke NCNB I~? § O.O O I~I'S No. 2532440 66-t 9/530 Date 11/07/91 .~*'1,250.00,** Dollars Remitter or Purchased By Aremco Inc. Authorized Signature 000 20 ~ ~[,5~' sgm#23 M/~Y F. P~ City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011 Telephone: {703)981-2541 December 12, 1991 SANDRA H. FAKIN Deputy City Clerk File//122 Mr. Philip P. Finkle, President Absolute Enterprises, Inc. P. O. Box 3018 Warrenton, Virginia 22186 Dear Mr. Finkle: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, f~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #122 Mr. Cyrus O. Hall Chief Estimator HICO, Inc. P. O. Box 807 950 Radford Road Christiansburg, Virginia 24073 Dear Mr. Hall: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the totai amount of $16,705.00, for removal and proper disposai of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~O..~-c~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~dnia 24011 Telephone: (?03)981-2541 December 12, 1991 SANDRA H. EAIIIN Deputy City Clerk File #122 Mr. James D. Meadows Secretary/Treasurer Strahle Construction Company, Inc. 40 Cedar Avenue Vinton, Virginia 24179 Dear Mr. Meadows: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc. MARY F. PARIi~R City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'wginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN Deputy CityClerk File #122 Mr. Paul M. Richmond, President ACMC, Inc. Route 1, Box 212-R Leasburg, North Carolina 27291 Dear Mr. Richmond: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. MARY F. P.ARK~R City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, V'u-ginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #122 Mr. Jeffrey J. Cantweli, President Falcon Associates, Inc. 416 Green Lane Bristol, Pennsylvania 19007 Dear Mr. Cantwell: I am enclosing copy of Ordinance No. 30816-120991 accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for removal and proper disposal of floor tiles and mastic at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30816- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th Day of December, 1991. No. 30816-120991. AN ORDINANCE accepting the bid of Western State Insulation Company, a division of National Service Industries, Inc., for removal and proper disposal of the floor tiles and mastic at the National Guard Armory, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Western State Insulation Company, a division of National Service Industries, Inc., in the total amount of $16,705.00, for the removal and proper disposal of the floor tiles and mastic at the National Guard Armory, as more particularly set forth in the December 9, 1991 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER Ciw Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, ~r~rginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #60-122 Mr. Joel M. Schianger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30815-120991 amending and reordaining certain sections of the 1991-92 General Fund Appropriations, providing for appropriation of $17,550.00, in connection with a contract with Western State Insulation Company, a division of National Service Industries, Inc., for removal and proper disposal of floor tiles and mastic at the Nationai Guard Armory. Ordinance No. 30815-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, ~tJ~.-~-. Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc.' Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations AN 1991-92 emergency. W~6EREAS, for the Government of the City exist. THEREFORE, BE IT Roanoke that certain IN THE COUNCIL OP THE CITY OF ROANOKE, VIRGINIA The 9th Day of December, 1991. No. 30815-120991. ORDINANCE to amend and reordain certain sections of General Fund Appropriations, and providing for the an usual daily operation of the Municipal of Roanoke, an emergency is declared to Appropriations, be, and the same are reordained to read as follows, in part: ORDAINED by the Council of the City of sections of the 1991-92 General Fund hereby, amended and & ro riations Public Works Building Maintenance (1) ........................... Revenue Miscellaneous Miscellaneous - Damages to City Property (2) ...... 1) Maintenance 3rd Party Contract (001-052-4330-3056) $ 17,550 2) Damage to City Property (001-020-1234-0865) 17,550 $19,730,118 3,077,237 $ 155,550 22,550 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Asbestos Abatement Floor Tile and Mastic National Guard Armory 32 Reserve Avenue, S.W. Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/CMH/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety City Engineer Citizens' Request for Service Construction Cost Technician Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Asbestos Abatement Floor Tile and Mastic National Guard Armory 32 Reserve Avenue, S.W. Roanoke, Virginia II. Background: Bids, following proper advertisement, were publicly opened and read aloud before City Council on November 11, 1991, for the Asbestos Abatement - Floor Tile and Mastic - National guard Armory. Floor tile will be removed and properly disposed of under this contract. A second contract will be issued later to replace the floor tile. Eight (8) bids were received with Western State Insulation Company, a division of National Service Industries, Inc., of 5305 Hollins Road, Roanoke, Virginia 24019, submitting the low bid in the amount of $16~705.00 and ten (10) consecutive calendar days. Existing floor tiles were damaged by the company filming "What About Bob" (Disney Studios). Disney has donated funding for the removal of the floor tile and future replacement. Issues in order of importance are: Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. Page 2 Fundinq for the project. Time of completion. III. Alternatives are: Award a lump sum contract to Western State Insulation Company, a division of National Service Industries, Inc., of Roanoke, Virginia, in the amount of $16,705.00 and ten (10) consecutive calendar days for the Asbestos Abatement - Floor Tile and Mastic - National Guard Armory in accordance with the contract documents as prepared by the City Engineer's office. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. Fundinq for the project is available. A check in the amount of $24,400.00, from Disney Studios, has been deposited into account number 001-020-1234-0865, damage to City property. 4. Time of completion is quoted as ten (10) consecutive calendar days which is acceptable. Reject all bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents would not be an issue. Amount of the low bid would probably increase if rebid at a later date. 3. Funding would not be encumbered at this time. 4. Time of completion would be extended. Page 3 IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Western State Insulation Company, a division of National Service Industries, Inc., for removal of and proper disposal of the floor tiles at the National Guard Armory in accordance with the contract documents as prepared by the City Engineer's office in the amount of $16,705.00 and ten (10) consecutive calendar days. ADDropriate $17,550 to Building Maintenance Account 001-052-4330-3056, Outside Contractors with a corresponding increase to the revenue estimate for damage to City property, Account No. 001-020-1234-0865. This provides funding for the contract amount of $16~705 plus a project contingency of $845.00. D. Reject the other bids received. Respectfully submitted, Wil ' ' White, Sr., C~airman William F. Clark ~eorge c.~,~nead, Jr. WW/CMH/mm Page 4 Attachment: Tabulation of Bids cc: City Attorney Director of Finance City Engineer Citizens' Request for Service Manager, Parks & Recreation/Grounds Maintenance Construction Cost Technician BID TABULATION ASBESTOS ABATEMENT FLOOR TILE AND MASTIC NATIONAL GUARD ARMORY 32 RESERVE AVENUE, S.W. ROANOKE, VIRGINIA JOB NUMBER 03-91A Bids opened before City Council on Monday, November 11, 1991 at 7:30 p.m. BIDDERS I BASE BID I TIME * I BOND Western State Insulation $16,705.00 10 YES Company, a division of National Service Industries, Inc. AREMCO, Incorporated $17,303.00 45 YES Construction Services $19,800.00 14 ** of New River Valley, Inc. HICO, Inc. $21,406.00 18 YES Absolute Enterprises, Inc. $28,134.07 12 YES ACMC, Inc. $34,102.00 21 YES Strahle Construction $38,181.00 19 YES Company, Inc. Falcon Associates, Inc. $45,500.00 25 YES Engineer's Estimate: $12,000.00 Consecutive Calendar Days Certified Check in Lieu of Bond William-White, Sr., C~irman / ( / George C. Snead, Jr. %./ William F. Clark Office of City Engineer Roanoke, Virginia December 2, 1991 c~t~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. ¥'n~ia 24011 Telephone: (703)981-2541 November 14, 1991 File #122 ~qNDRAH. EAKIN De~C~tgCk, rk Mr. William White, Sr., Chairman ) Mr. William F. Clark ) Committee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for asbestos abatement, floor tile and mastic at the National Guard Armory, 32 Reserve Avenue, S. W., were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, November 11, 1991: BIDDER BASE BID TOTAL Western State Insulation AREMCO, Inc. Construction Services of New River Valley ' HICO, Inc. Absolute Enterprise, Inc. ACMC, Inc. Strahle Construction Company, Inc. Falcon Associates, Inc. $ 16,705.00 17,303.00 19,800.00 21,406.00 28,134.07 34,102.00 38,181.00 45,500.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. Dibltng, Jr., City Attorney MARY F. PARLOR City Clerk CITY OF ROANOKi . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 45~ Roanoke, V'~,ini~ 24011 Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN DeputyCityClerk File #122 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30818-120991 accepting the bid of HF Interiors, Inc., in the total amount of $9,458.00, for replacement of a tile floor in the Assembly Hall and kitchen at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30818-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. f'-~ ~ ~'Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw gne o pc: Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director, PubLic Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Nelson M. Jackson, Manager, Building Maintenance/Custodial Services Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Mr. Kit B. Kiser, Director, Utilities and Operations Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PARKER City Clerk CITY OF ROANOKE. OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #122 Mr. George M. Hill, President HF Interiors, Inc. P. O. Box 2321 Roanoke, Virginia 24010 Dear Mr. Hill: I am enclosing copy of Ordinance No. 30818-120991 accepting the bid of HF Interiors, Inc., in the total amount of $9,458.00, for replacement of a tile floor in the Assembly Hall and kitchen at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30818-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PAI~ER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, V'wginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDI~H. EAKIN Deputy CiV/Clerk File #122 Ms. Vicki A. VanValkenburg, Estimator Precision Walls and Ceilings, Inc. P. O. Box 1310 Salem, Virginia 24153 Dear Ms. VanValkenburg: I am enclosing copy of Ordinance No. 30818-120991 accepting the bid of HF Interiors, Inc., in the total amount of $9,458.00, for replacement of a tile floor in the Assembly Hall and kitchen at the National Guard Armory, upon certain terms and conditions. Ordinance No. 30818-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th Day of December, 1991. No. 30818-120991. AN ORDINANCE accepting the bid of HF Interiors, Inc., of Roanoke, Virginia, for replacement of the tile floor in the assembly hall and kitchen of the National Guard Armory, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The bid of HF Interiors, Inc., in the total amount of $9,458.00, for the replacement of the tile floor in the assembly hall and kitchen of the National. Guard Armory, as more particularly set forth in the December 9, 1991 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal ordinance shall be In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER C~ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRAH. EAKIN Deputy CilyClerk File #60-122 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30817-120991 amending and reordaining certain sections of the 1991-92 General Fund Appropriations, providing for appropriation of $6,850.00, in connection with a contract with HF Interiors, Inc., for replacement of a tile floor in the Assembly Hall and kitchen at the National Guard Armory. Ordinance No. 30817-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Nelson M. Jackson, Manager, Building Maintenance/Custodial Services Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance Mr. Kit B. Kiser, Director, Utilities and Operations Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations XN THE COUNCZL OF THE CZTY OF RO~I'O~E~ VZRGZNZA The 9th Day of December, 1991. No. 30817-120991. AN ORDINANCE to 1991-92 General emergency. WHEREAS, for Government of the exist. THEREFORE, Roanoke that Appropriations, reordained to read as $ollows, amend and reordain certain sections of the Fund Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by the Council of the City of certain sections of the 1991-92 General Fund be, and the same are hereby, amended and in part: Appropriations Public Works Building Maintenance (1) ....................... $ 19,719,418 3,066,537 R~V~R~e Miscellaneous Miscellaneous - Damages to City Property (2)... 1) Maintenance 3rd Party Contract (001-052-4330-3056) $ 6,850 2) Damage to city Property (001-020-1234-0865) 6,850 $ 144,850 11,850 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Floor Tile Replacement Assembly Hall & Kitchen National Guard Armory 32 Reserve Avenue, S.W. Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/CMH/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety City Engineer Manager, Parks & Recreation/Grounds Maintenance Manager, Building Maintenance Citizens' Request for Service Construction Cost Technician Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Bid Committee Report Floor Tile Replacement Assembly Hall & Kitchen National Guard Armory 32 Reserve Avenue, S.W. Roanoke, Virginia II. Background: Bids, following proper advertisement, were publicly opened and read aloud before City Council on November 18, 1991, for the Floor Tile Replacement - Assembly Hall & Kitchen - National Guard Armory. A second contract will be issued for the removal of the existing floor tile and the proper disposal of it. Two (2) bids were received with HF Interiors, Inc., of 2101 Winston Avenue, S.W., Roanoke, Virginia 24010, submitting the low bid in the amount of $9,458.00 and sixty (60) consecutive calendar days. Existing floor tiles were damaged by the company filming "What About Bob" (Disney Studios). Disney has donated funding for the removal and replacement of the floor tile. Issues in order of importance are: Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Funding for the project. D. Time of completion. Page 2 III. Alternatives are: Award a lump sum contract to HF Interiors, Inc., of Roanoke, Virginia, in the amount of $9~458.00 and sixty (60) consecutive calendar days for the tile replacement in the Assembly Hall and Kitchen at the National Guard Armory in accordance with the contract documents as prepared by the City Engineer's Office. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. Fundinq for the project is available. A check in amount of $24~400, from Disney Studios, has been deposited into Account 001- 020-1234-0865, Damage to City Property. Some of these funds will be used for a separate contract for asbestos abatement of the floor tile. Additional funding is available in the Building Maintenance Department Account 001- 052-4330-3056, Outside Contractors. Time of completion is quoted as sixty (60) consecutive calendar days which is acceptable. Reject all bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents would not be an issue. Amount of the low bid would probably increase if rebid at a later date. 3. Fundinq would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Page 3 Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with HF Interiors, Inc. for the Floor Tile Replacement in the Assembly Hall and Kitchen of the National Guard Armory in accordance with the contract documents as prepared by the City Engineer's office in the amount of $9~458.00 and sixty (60) consecutive calendar days. Appropriate $6~850 to the Building Maintenance Account 001-052-4330-3056, Outside Contractors, with a corresponding increase in the revenue estimate for Damage to City Property, Account 001- 020-1234-0865. An additional $3,100 is available in Account 001-052-4330-3056. This provides total funding of $9,950 for the contract amount of $9,458 plus a contingency of $492.00. D. Reject the other bid received. Respectfully submitted, William White, Sr./ t~airman W£11iam F. Clark WW/CMH/mm Page 4 Attachment: Tabulation of Bids cc: City Attorney Director of Finance Citizens' Request for Service City Engineer Manager, Parks & Recreation/Grounds Maintenance Manager, Building Maintenance Construction Cost Technician TABULATION OF BIDS NATIONAL GUARD ARMORY 32 RESERVE AVENUE, S.W. ASSEMBLY HALL & KITCHEN FLOOR TILE REPLACEMENT ROANOKE, VIRGINIA JOB NO. 03-91B Bids opened before Roanoke City Council on Monday, November 18, 1991 at 2:00 p.m. BIDDER I BASE BID TIME* I BOND HF Interiors, Inc. $9,458.00 60 I YES Precision Walls & Ceilings, Inc. $11,637.00 29 I NO Engineer's Estimate: $14,000.00 * Consecutive Calendar Days I William White, Sr., Chairman William F. Clark C Snead, Office of City Engineer Roanoke, Virginia December 2, 1991 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 November 21, 1991 File #122 SANDRA H. F. AKIN Deputy City Clerk Mr. William White, Sr., Chairman ) Mr. William F. Clark ) Committee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for floor tile replacement in the Assembly Hall and kitchen at the National Guard Armory, 32 Reserve Avenue, S. W., were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, November 18, 1991: BIDDER BASE BID TOTAL H. F. Interiors, Inc. $ 9,458.00 Precision Walls and Ceilings, Inc. $11,637.00 (See altei'ations to bid) On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ./~ Mary F.~Parker, CMC/AAE City Clerk MFP:sw pc: Mr. Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER City Clerk CITY OF ROANOKi OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. ~ Deputy City Clerk File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing you to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819-120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PARKER City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #27 Mr. Henry E. Bradley Vice President Counts & Dobyns, Inc. Route 1, Box 302 Forest, Virginia 24551 Dear Mr. Bradley: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said p~oject to be readvevtised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o MARY F. pARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Vh-ginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. FaAKIN Deputy City Clerk File #27 Mr. M. M. Branch Vice President Branch Highways, Inc. 3902 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Branch: I am enclosing copy of Resolution No. 30819=120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedeseribed project. Sincerely, ~0.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V~rginia 24011 Telephone: (703)981.2541 December 12, 1991 Deputy Ciw Clerk File #27 Mr. E. C. Pace, President E. C. Pace Co., Inc. P. O. Box 12685 Roanoke, Virginia 24027 Dear Mr. Pace: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKI OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, If~dnia 24011 Telephone: (703)981-2541 December 12, 1991 SAND~AH. EAKIN Deputy CityClerk File #27 Mr. Robert S. Jones, President R. S. Jones and Associates, Inc. 3835 Lee Highway P. O. Box 1655 Abingdon, Virginia 24210 Dear Mr. Jones: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #27 Mr. Aaron J. Conner Vice-President Aaron J. Conner General Contractor, Inc. Po O. Box 6068 Roanoke, Virginia 24017 Dear Mr. Conner: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and al] changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc. MARY F. City Clerk CITY OF ROANOKI . OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Vir~finia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAI(IN Deputy City Clerk File #27 Mr. C. J. Ramey, President Ramey, Inc. P. O. Box 11840 Winston-Salem, North Carolina 27116 Dear Mr. Ramey: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be veadvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. MARY F. PARKER City Clerk CITY OF ROANOKF. OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, V'u'ginia 24011 Telephone: (703)981-2541 December 12, 1991 SANDRA H. EAKIN Deputy City Clerk File #27 Mr. Kenneth H. Bowling Vice President H. T. Bowling, Inc. Route 2, Box 333 Radford, Virginia 24141 Dear Mr. Bowling: I am enclosing copy of Resolution No. 30819-120991 ~ejecting ali bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc. MARY F. pARKER City Clerk CITY OF ROANOKI OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, V'trginia 24011 Telephone: (703)981-2541 December 12, 1991 SAN'DP. AH. EAKIN Deputy City Clerk File #27 Mr. Philip V. Prillaman, President Prillaman and Pace, Inc. 830 Brookdale Road Martinsvilie, Virginia 24112 Dear Mr. Priliaman: I am enclosing copy of Resolution No. 30819-120991 rejecting all bids received by the City for construction of the Luck Avenue By-Pass Storm Drain project, and directing the City Manager to make any and all changes deemed advisable in the scope of the project and to cause said project to be readvertised for bids. Resolution No. 30819- 120991 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 9, 1991. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on'the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th Day of December, 1991. No. 30819-120991. A RESOLUTION rejecting all bids for construction of the-Luck Avenue By-Pass Storm Drain. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City for construction of the Luck Avenue By-Pass Storm Drain Project are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any and all changes in scope of t~e project deemed advisable and to cause the project to be readvertised for bids. ATTEST: City Clerk. CliTY ..... ~ ..... ' OEO -5 ,~,t~, :?S. Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Luck Avenue By-Pass Storm Drain I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/JGB/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Citizens' Request for Service Construction Cost Technician Roanoke, Virginia December 9, 1991 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Luck Avenue By-Pass Storm Drain I. Backqround: Luck Avenue Storm Drain is a project included in the approved 1990 Bond Referendum. City Council, at its November 11, 1991, meeting, received and publicly opened and read aloud bids for the subject work. C. Eiqht (8) bids were received. Counts & Dobyns? Inc., the low bidder, has given the City notice of its claim to withdraw its bid due to mathematical errors. Second bid, submitted by Branch Highways, in the amount of $2t014,270.00 is 33% higher than the engineer's estimate. II. Current situation is that City administration is reviewing the overall project concept and the need to provide an outlet for stormwater runoff from the Franklin Road widening project. Staff will re- advertise a revised project at a later date. III. Issues: A. Errors in low bid. B. Amount of second bid. Page 2 IV. C. Project scope reduction. D. Funds for construction. Alternatives: A. Reject all bids, review project scope, and re- advertise. 1. Errors in low bid have been documented and bid is not viable. 2. Amount of second bid is 33% higher than engineer's estimate. 3. Project scope reduction is needed to get project within funding limitation. 4. Funds for construction do not exist to construct project as presently designed. B. Award a unit price contract with certain reduced or modified quantities to Branch Highways. 1. Errors in low bid make bid not viable. 2. Amount of second bid is 33% higher than engineer's estimate. It would be very difficult using present design and plan to cut this amount and still have a functional project. 3. Project scope reduction is needed. 4. Funds for construction do exist for a reduced project. Recommendation is to approve Alternative "A" rejecting all bids, reducing the scope, and readvertising the project. Page 3 Respectfully submitted, William White, Sr., Cha~i~man William F. Clark WW/JGB/mm Attachment: cc: Tabulation of Bids City Attorney Director of Finance City Engineer Citizens' Request for Service Construction Cost Technician BID TABULATION LUCK AVENUE BY-PASS STORM DRAIN PROJECT ROANOKE, VIRGINIA JOB NUMBER 6173 Bids opened at the meeting of City Council on Monday, November 11, 1991 at 7:30 p.m. BIDDER Counts & Dobyns Branch Highways E. C. Pace Co., Inc. R. S. Jones, Inc. Aaron J. Conner, General Contractor, Inc. Ramey, Inc. H. T. Bowling, Inc. Prillaman & Pace, Inc. BASE BID $969,741.00' $2,014,270.00 $2,023,106.50 $2,123,855.00 $2,177,972.20 $2,334,597.00 $2,546,168.00 $2,596,181.00 Engineer's Estimate: $1,350,000.00 * Bid withdrawn due to clerical error. William White, Sr., William F. Clark Lumsden Associates, P.C. Engineers-Surveyors-Planners Roanoke, Virginia Office of City Engineer Roanoke, Virginia December 9, 1991 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Irn~dnia 24011 Telephone: (703)981-2541 November 14, 1991 File #27 ~NDRA H. F. AKIN Deputy City Clerk Mr. William White, Sr., Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for the Luck Avenue By-Pass Storm Drain Project were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, November 11, 1991: BIDDER Counts & Dobyns, Inc. Branch Highways, Inc. E. C. Pace Company, Inc. R. S. Jones & Associates, Inc. Aaron J. Conner General Contractor, Inc. Ramey, Inc. H. T. Bowling, Inc. Priliaman & Pace, Inc. BASE BID TOTAL $ 969,741.00 2,014,270.00 2,023,106.50 2,123,855.00 2,177,972.20 2,334,597.00 2,546,168.00 2,596,181.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. Dib!ing, Jr., City Attorney MINUTE8 OF THE AUDIT CO~ITTEE OF ROANOKE CITY COUNCIL ~1 ~-5 ~0:36 December 2, ~99~ Call to order: The meeting of the Roanoke City Audit Committee was called to order at 1:30 p.m. on December 2, 1991 with Chairman, David A. Bowers presiding. · The roll vas Audit Committee Mez~:)ers Present: Others Present: called by Mr. Bird. David A. Bowers, Chairman Elizabeth T. Bowles Beverly T. Fitzpatrick James G. Harvey, II Howard E. Musser Dr. Noel C. Taylor William White, Sr. Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager Earl B. Reynolds, Jr., Assistant City Manager Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney James D. Ritchie, Director of Human Resources Archie W. Harrington, Manager, CIS Kenneth F. Cronin, Manager, Personnel Richard L. Kelley, Clerk of School Board Thomas F. Baldwin, EDP Audit Supervisor F. Michael Taylor, Audit Supervisor Michelle R. Jones, Auditor Evelyn W. Barger, Administrative Assistant T. Douglas McQuade, KPMG Peat Marwick Robert N. Collis, KPMG Peat Marwick · Invocation was given by Mr. Bird. 2. KPMG Peat Marwick June 30, 1991 Audit Reports: A motion was made by Mr. Musser and seconded by Mr. Fitzpatrick to receive and file the Evaluation of Municipal Audit Department report as presented by Mr. McQuade. The motion was approved unanimously. Mr. White asked the question of Mr. McQuade - Is the scope of the City's Audit department in comparison with other cities of the same size as the City of Roanoke. Mr. McQuade responded yes. 'Audit committee Minutes ' 'age 2 December 2, 1991 A motion was made by Mayor Taylor and seconded by Mr. Fitzpatrick to receive and file the Comparative Cost Report Transmittal Form as presented by Mr. McQuade. The motion was approved unanimously. A motion was made by Mr. Fitzpatrick and seconded by Mr. Musser and Mr. Harvey to receive and file the Letter of Recommendations on Procedures and Controls (Management Letter) as presented by Mr. McQuade. The motion was approved unanimously. Mr. Fitzpatrick stated that he had noticed a lag time involving the RACF security package. He wanted to know why there was such a lag time in purchasing the package in 1991 and not making it operational until late 1992. Mr. McQuade stated that it was due to the time required to install and test the system. 3. Citizen Services Committee Audit Requirements A motion was made by Mr. Fitzpatrick and seconded by Mrs. Bowles to concur with Proposal A of the staff recommendation. After considerable discussions, a motion was made by Mr. Harvey and seconded by Mr. Musser to table the motion until the next Audit Committee meeting. Mr. Harvey requested that Mr. Bird report back with the number of agencies and dollar amount involved in this change. The motion to table was approved unanimously. 4. School Board - Independent Contractor or Employee: A motion was made by Mr. White and seconded by Mr. Fitzpatrick to receive and file the briefing as presented by Mr. Bird. The motion was approved unanimously. School Activity Fund Audit Options~ A motion was made by Mr. White and seconded by Mayor Taylor to concur with Mr. Bird's recommendation that the Municipal Auditing department continue performing School Activity Fund Audits with reduced costs. The motion was approved unanimously. Mr. Fitzpatrick stated that he wants the audit department to continue random testing on school activity funds. He feels that it is very important. Mr. Harvey and Mr. Musser both stated that they have confidence in the audit staff; however, they want the audit staff to be careful and feel comfortable with the testing done in the schools. Mr. Musser stated that times are tight, but that is when you have to test more carefully. 'Audft Committee Minutes '~Dage 3 October 21, 1991 Unfinished businese~ There was no unfinished business to come before the Committee. New bueinees~ There was no new business to come before the Committee. adjournments There being no further business the meeting adjourned at 2:00 p.m. David A. Bowers, chairman IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th Day of December, 1991. No. 30820-120991. A RESOLUTION fixing the date of a Special Meeting of the Council of the City of Roanoke. BE IT RESOLVED by the Council of the City of Roanoke that a Special Meeting of the Council be held on the 10th day of December, 1991, at 11:30 a.m., for the purpose of receiving bids for the purchase of $68,720,000.00 aggregate principal amount of general obligation bonds of the City, consisting of $15,250,000.00 principal amount of General Obligation Public Improvement Bonds, Series 1992A, and $53,470,000.00 principal amount of General Obligation Public Improvement and Refunding Bonds, Series 1992B, and considering a resolution accepting a bid for such bonds, fixing the rates of interest to be borne by such bonds, approving an Official Statement relating to such bonds, authorizing the execution of a certificate relating to such Official Statement and ratifying certain acts. ATTEST: City Clerk.