HomeMy WebLinkAboutCouncil Actions 01-06-92BOWERS
(30828)
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 6, 1992
2:00 p.m.
Call to Order Roll Call. All Present.
The Invocation was delivered by Dr. Glenn A. Tabor, Jr., Pastor,
Northside Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Noel C. Taylor.
Adopted Resolution No. 30829-010692 memorializing the late
Fred W. Robinson, Roanoke City Police Officer. (7-0)
CONSENT AGENDA
(APPROVED 7-0)
ALL MATI'ERS LISTEI'} UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTRqE BY THE CITY COUNCIL AND
WILL BE ENAC'I~.D BY ONE MOTION IN THE FORM LISTED
BELOW. TI-IF. REWILL BE NO SEPARATE DISCUSSION
OFI2-IF~E ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM
WILL BE REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATI~J.Y.
C-1
Extracts of minutes of the regular meetings of Council held on
Monday, October 14, 1991; Monday, November 25, 1991; and the special
meeting held on Tuesday, December 10, 1991.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
C-3
A communication from Mayor Noel C. Taylor requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A communication from Dr. Fred P. Roessel, Jr., Executive Director,
Mental Health Services of the Roanoke Valley, recommending the
reappointment of Dr. Joseph J. Duetsch as an at-large member of the Mental
Health Services Board of Directors for a term of three years ending
December 31, 1994.
C-4
RECOMMENDED ACTION: Concur in recommendation.
A report of the City Manager with regard to highway maintenance
payments received from the Virginia Department of Transportation.
RECOMMENDED ACTION: Receive and file.
C-5
A report of the City Manager with regard to the Virginia Beverage
Container Recycling Act to be reintroduced in the 1992 General Assembly
by Senator Joseph Gartlan.
RECOMMENDED ACTION: Receive and file.
2
C-6
A communication from
resignation as a member of the
RECOMMENDED ACTION:
Dr. Ruth Stevens Appelhof tendering her
Roanoke Arts Commission.
Receive and file the communication and
accept the resignation with regret.
C-7 A communication from Ms. Susan Cole Urano tendering her
resignation as a member of the Roanoke Arts Commission.
RECOMMENDED ACTION:
Receive and file the communication and
accept the resignation with regret.
C-8 A list of items pending from July 10, 1978, through December 16, 1991.
C-9
C-10
C-11
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Jan P. Wilkins, Ms. Judy A. Bower and Mr.
Richard S. Winstead as members of the Roanoke Neighborhood Partnership
Steering Committee for terms ending November 11, 1992.
RECOMMENDED ACTION: Receive and file.
Qualification of Ms. Ann L. Weinstein as a member of the Roanoke
Arts Commission for a term ending June 30, 1994.
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. John R. Marlles as a member of the Fifth
Planning District Commission for a term of three years ending June 30, 1994.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager requesting an Executive Session to
discuss a ma-~ with regard to disposition of publicly held property,
specifically lease of parking spaces in City-owned garages, pursnant to
Section 2.1-344 (A) (3), Code of Virginia (1950), as amended.
3
REGULAR AGENDA
HEARING OF C1TIZF~NS UPON PUBLIC MATTERS:
NONE.
e
PETITIONS AND COMMUNICATIONS:
An
A communication from the Roanoke City School Board recommending
appropriation of the balance of the proceeds from the Capital Bond
Issue sold by the City on December 10, 1991; and appropriation of
$2,475.00 for the SAT Preparation program for 1991-92.
Adopted Budget Ordinance No. 30830-010692. (7-0)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending adoption of a policy for handling
requests for tax-exempt status, and adoption of a Resolution in
support of the request of the Council of Community Services for
tax-exempt status, conditional upon agreement by the Council
of Community Services to abide by the new policy to the extent
feasible.
Adopted Resolution No. 30831-010692. (7-0)
Action on a measure with regard to adoption of a policy for
handling future requests for real estate tax-exempt status was
deferred until the next regular meeting of Council on Monday,
January 13, 1992, pending additional information from the City
Manager.
4
A report recommending appropriation of revenue received from
the State Department of Social Services, in the amount of
$11,500.00, to provide funds for Independent Living Services to
eligible foster care children.
Adopted Budget Ordinance No. 30832-010692. (7-0)
A report recommending execution of agreements with the
County of Roanoke, the Kroger Company, and the Virginia
Department of Transportation in connection with installation of
a traffic signal at the intersection of Peters Creek Road,
Norths,de High School Road, and the Kroger Office building
driveway; and appropriation of funds therefor.
Adopted Budget Ordinance No. 30833-010692 and Ordinance
No. 30834-010692. (7-0)
A report recommending execution of a cooperative agreement
between the City of Roanoke and the U. S. Marshals Service in
order to allow the City to receive a reimbursement of up to
$250,000.00 to be used for completion of the remaining
unfinished pod in the Roanoke City Jail.
Adopted Resolution No. 30835-010692. (7-0)
o
A report concurring in a report of a bid committee
recommending acceptance of the bids submitted by the lowest
responsible bidders for hand guns, related equipment and
supplies for use by the Police Department; and appropriation of
$141,180.42 therefor.
Adopted Budget Ordinance No. 30836-010692 and Resolution
No. 30837-010692. (7-0)
5
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Adopted Ordinance No. 30828-010692.
REPORTS OF COMMITFEES:
DIRECTOR OF FINANCE:
1. A financial report for the month of November, 1991.
Received and Filed.
CITY ATFORNEY:
1. A report recommending adoption of a measure appointing a
Registrar with respect to the sale of $68,720,000 aggregate
principal amount of general obligation bonds of the City.
(7-O)
A report of the Audit Committee recommending approval of certain
meeting dates for the year 1992. Council Member David A. Bowers,
Chair.
Received and Filed.
A request of the City Planning Commission to present a briefing on
certain proposed amendments to the City's flood plain regulations. Mr.
John Peters, Spokesperson.
No Action.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: NONE.
OF
6
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Ao
Inquiries and/or comments by the Mayor and Members of City
Council.
Adopted Resolution No. 30838-010692 dedicating a portion of the
franchise fee collected from Cox Cable Roanoke, Inc., to the costs of
developing, operating and admini.~tering the institutional network and
educational and governmental cable access. (7-0)
Bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTI-1F.R HEARINGS OF CITIZF. NS: NONE.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed the following persons:
Kitty J. Boitnott- Personnel and Employment Practices Commission
Mark Scala- Roanoke Arts Commission
Keith A. Johnson - Roanoke Neighborhood Parmership Steering Committee
Gary Waldo - Roanoke Neighborhood Parmership Steering Committee
Lawrence M. Taylor - Roanoke Neighborhood Partnership Steering
Committee
Council authorized the City Clerk to advertise a public hearing for Tuesday,
January 21, 1992, at 2:00 p.m., or as soon thereafter as the matter may be
heard, with regard to a City Charter amendment permitting the Roanoke City
School division to establish a school commencement dnte prior to Labor Day.
7
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Charch Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 13, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #80-5
Ms. Katherleen Robinson
714 Queen Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Robinson:
I am enclosing copy of Resolution No. 30829-010692 memorializing your son, the late
Fred W. Robinson, Roanoke City Police Officer, and recognizing the contributions
of Officer Robinson to his community and to his fellow man. Resolution No. 30829-
010692 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 6, 1992.
On behalf of the Mayor and Members of the Roanoke City Council, the City Manager
and citizens of the City of Roanoke, I wish'to express deepest regrets and sympathy
at the death of Officer Robinson.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, ~rwginia 24011
Telephone: (703)981-2541
January 13, 1992
SANDRAH. EAKIN
Deputy CityClerk
File #80-5
Mr. David Aaron Robinson
2607 Tuckett Circle
Salem, Virginia 24153
Dear Mr. Robinson:
I am enclosing copy of Resolution No. 30829-010692 memorializing your father, the
late Fred W. Robinson, Roanoke City Police Officer, and recognizing the
contributions of Officer Robinson to his community and to his fellow man. Resolution
No. 30829-010692 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 6, 1992.
On behalf of the Mayor and Members of the Roanoke City Council, the City Manager
and citizens of the City of Roanoke, I wish lo express deepest regrets and sympathy
at the death of Officer Robinson.
Sincerely, _ D
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL FOR THE CITY OF ROANOKE,
The Sixth Day of January, 1992.
No. 30829-010692.
VIRGINIA,
A RESOLUTION memorializing the late Fred W. Robinson, Roanoke
City Police Officer.
WHEREAS, on January 5, 1992, Officer Fred W.
Roanoke City Police Department was killed in a
while performing his duties as a patrolman; and
Robinson of the
tragic accident
WHEREAS, Officer Robinson Joined the Roanoke City Police
Department on April 5, 1971, after receiving an honorable discharge
from the United States Army; and
WHEREAS, Officer Robinson was a recognized expert in firearms
and served as a firearms instructor
years; and
WHEREAS, Officer Robinson who
Police Officer performed his duties
manner; and
WHEREAS, Officer Robinson left many
and patrol officer for many
had been promoted to Senior
in a quiet, professional
friends and admirers in
the Police Department and in the community which he served; and
WHEREAS, Officer Robinson's service was in the highest
tradition of law enforcement, and the people of the City of Roanoke
are indebted to him for his sacrifice.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council adopts this means of recognizing the contribution
of Officer Fred W. Robinson to his community and fellow
man and records its deepest regrets at the death of
Officer Robinson and extends the sympathy of this Council
and that of the citizens of this City to Mary Katherleen
Robinson, mother of the deceased, David Aaron Robinson,
son of the deceased, and other members of his family.
2. The City Clerk is directed to forward an attested copy of
this resolution to Mary Katherleen Robinson and David
Aaron Robinson.
ATTEST:
City Clerk.
Office of the City Manager
January 6, 1991
To The Honorable Mayor and
Members of Council
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
The funeral arrangements for Officer Fred Robinson are being handled by his
family with the assistance of two Command Officers, Lt. Clayton and Lt. Jobe of the
Roanoke City Police Department. I have talked with the City Clerk, and she will order
flowers on behalf of the Mayor and Members of Council and the citizens of Roanoke
to be present at the funeral home.
The schedule for viewing, the church service and interment is as follows:
January 7, 1992- Oakey's, Downtown Roanoke- Hours: 1:00p.m. - 9:00 p.m.
There will be an Honor Guard present throughout this time period.
January 8, 1992 - Church Service - 1:00 p.m. at Shenandoah Baptist Church
I have arranged for a vehicle to be in the parking lot as early as 12:00 noon on
January 8 in anticipation that City Council, the Council-Appointed Officers and
the Assistant City Manager and Directors might want to attend as a delegation
this Church service and interment. I believe we should be leaving no later than
12:20 p.m. The interment will follow immediately, and I would anticipate if
anyone needs to return immediately that they should plan on driving separately.
I will ask the City Clerk to inquire as to your preference in attending only the
church service.
Additionally, I have reserved space at the church service for Council to sit
together as a contingent. Interment will be at Cedar Lawn Cemetery immediately
following the church service, and it would be my recommendation that the official
party from the City continue in the same vehicle and be returned back to the Municipal
Building after the service is over.
I have taken the liberty to have the City Attorney's Office prepare a resolution
memorializing Officer Robinson, and it will be available at your desk this date.
Room 364 Municipol Building 215 Church Avenue, SW Roanoke Virginia 24011 (703) 981-2333
Honorable Mayor and
Members of Council
January 6, 1992
Page Two
Assuming that some of you might want to send your personal condolences to
Officer Robinson's mother, her address is as 714 Queen Avenue, N.W., Roanoke,
Virginia 24012. Officer Robinson has been divorced for the last six years; therefore,
I did not include his ex-wife's name and address.
If you have any additional questions, suggestions or comments, I would be
pleased to hear them and include them.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/dh
CC:
Mrs. Mary Parker, City Clerk
Mr. Earl B. Reynolds, Assistant City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Bob Bird, Municipal Auditor
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. George C. Snead, Director, Administration & Public Safety
Mr. James D. Ritchie, Director, Human Resources
Mr. William F. Clark, Director, Public Works
NOEL C. TAYLOR
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011
Telephone: (703)981-2444
January 6, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
NCT: se
Sincerely,
MARY F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, 'virginia 24011
Telephone: (703)981-2541
January 10, 1992
SANDRAH. E AKIN
Deputy CityClerk
File #15-22
Dr. Fred P. Roessel, Jr.
Executive Director
Mental Health Services
of the Roanoke Valley
301 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Dr. Roessel:
A communication from the Board of Directors of the Mental Health Services of the
Roanoke Valley recommending reappointment of Dr. Joseph J. Duetsch for a three
year term as an at-large member of the Board, was before the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
On motion, duly seconded and unanimously adopted, Council concurred in the
reappointment of Dr. Duetsch for a three year term of office, ending December 31,
1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc:
Mr. John M. Hudgins, Jr., Chair, Mental Health Services Board of
Directors, 58 Sawyer Drive, Salem, Virginia 24153
Dr. Joseph J. Duetsch, 1845 Cambridge Avenue, S. W., Roanoke, Virginia
24015
Dr. Noel C. Taylor,
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
December 17, 1991
Mayor
gEC 19 1991
MAYOR'S C:
Dear Mayor Taylor:
According to our records, Dr. Joseph J.
Duetsch's term of appointment to the Mental Health
Services of the Roanoke Valley Board of Directors
as an at-large member will expire December 31,
1991. The bylaws of the Board require that at-
large members be recommended by the Board to the
five participating localities. All five local
governments must concur with the recommendation in
order to confirm an appointment.
Our records indicate that Dr. Duetsch is
eligible for consideration for another appointment
to our Board in accordance with the Statutes of
Virginia. At the December 5th Board of Directors
meeting a resolution was passed to recommend the
appointment of Dr. Duetsch for a three year term as
an at-large member.
Your attention to this matter will be very
much appreciated.
Sincerely,
Fred P. Roessel, Jr.,
Executive Director
Ph.D.
FPRjr:cd
W. Robert Herbert
James D. Ritchie
Mary F. Parker
Joseph J. Duetsch,
Ph. D.
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY - Executive Offices
301 Elm Avenue, SW, Roanoke, Virginia 24016-4026 - (703) 345-9841 FAX (703) 342-3855
Serving the Cities of Roanoke and Salem, and the Counties of Botetourl, Crai§ and Roanoke
January 6, 1992
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
Subject: State Highway Maintenance Payments
You may have recently noticed in the news media
announcements from the Virginia Department of Transportation in
regard to maintenance payments to localities. The City receives
from the state a portion of state gasoline tax receipts, based on
the number of lane miles of City streets, for all routine
maintenance responsibilities. Due to anticipated shortfall in
transportation revenues for the current fiscal year, it has been
necessary for the state to make downward adjustments in these
maintenance payments to localities.
We have received notification that the state will base
current fiscal year maintenance payments on the same rates as the
prior fiscal year. Due to economic uncertainties when the
current City budget was being prepared, we estimated no increase
in state maintenance payments and therefore the City's current
budget is already based on the prior year revenues for street
maintenance. Thus the current information received from the
state has merely confirmed our original conservative revenue
projections.
This information is provided to City Council merely to keep
you advised of the current situation. If you have any questions
concerning this matter, please advise.
Respectfully,
W. Robert Herbert
City Manager
WRH:WFC:pr
RAY D. PETHTEL
COMMISSIONER
±2/30/9± - Copies to: ~± C±ar~D
Bob Bengston
COMMONYVEALTH of VIR ]INIA
1401 EAST BROAD STREET
RICHMOND, 23219
Maintenance Payments to Cities
and Certain Towns under Section
33.1-41.1 of the Code of Virginia
Mr. V. R. Herbert
City Manager
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mr. Herbert:
This is in further reference to my letter to you of October 17, 1991,
concerning the above subject. At that time, I alerted you that the interim
revenue forecast for the Department indicated there could be an additional
shortfall in transportation revenue for FY 92 and it may be necessary to make
adjustments to future maintenance payments to localities.
We have monitored the revenue situation closely and based on collections
to date, an additional shortfall appears imminent. Every program has been
evaluated and a budget reduction plan has been developed. This plan impacts
construction, maintenance and other facets of the Department's operations as
well as alntenance payments to localIties.
I am writing to inform you that approval has been given to a plan which
will hold the FY 92 alntenance payment rates to the FY 91 levels of $9,376
per lane mile for Principal/Minor Arterial Streets and $5,505 per lane mile
for Collector/Local Streets. The mileage tabulation reflecting approved
mileage adjustments in lane miles made during the past year, which was sent to
you in October, will remain unchanged.
In order to make the proper adjustments, we will make three equal
payments during the remaining three quarters of this fiscal year. Payments
will be made by electronic fund transfer as in the past. The amounts for your
jurisdiction are shown on the attached sheet.
TRANSPORTATION FOR THE 21 ST CENTURY
Mr. W. R. Herbert
December 19, 1991
Page 2
I trust you can understand the situation and if you have any questions,
please let me know.
Sincerely,
Ray D. Pethtel, Commissioner
The Honorable Lawrence Douglas Wilder
The Honorable John G. Milliken
Members, Commonwealth Transportation Board
12/24/91 - Copies sent to:
Joel Schlanger
Jim Grisso
Barry Key
Earl Reynolds
(per EBRjr)
City of Roanoke
FY92 Adjusted Maintenance Payment Plan
Approved 12/19/91
FY91
Payment Rate Levels
Arterial:
Collector/Local
$9,376 /Lane Mile X 201.24
$5,505 /Lane Mile X 759.08
Adjusted Total Annual Payment
Adjusted Quarterly Payment
$1,886,826.24
$4,178,735.40
$6,065,561.64
$1,516,390.41
First Quarter Payment at Original FY92 Level
Less Adjusted Quarterly Payments
First Quarter Overpayment
$1,595,696.07
$1,516,390.41
$79,305.66
NOTE: OVERPAYMENT TO BE DEDUCTED IN EQUAL AMOUNTS
FOR EACH OF THE REMAINING THREE Q~A~TERL~.
Adjusted Quarterly Payments
Less Overpayment Deduct
Total Quarterly Payment
$1,516,390.41
$26,435.22
$1,489,955.19
'91 D~B 3i ~!0:27
Office of the City ~anager
January 6, 1992
To The Honorable Mayor and Members of
City Council
Roanoke, Virginia 24011
Dear Mayor and Members of City Council;
Subject:
Information on Senator Gartlan's Virginia
Beverage Container Recycling Act
Per Request from David Bowers
According to Barbara Wrenn, Director of Environmental Policy for the Virginia
Municipal League, Senator Gartlan will reintroduce his Virginia Beverage Container
Recycling Act in the 1992 General Assembly. (Wrenn also stated that Senator
Madison Marye may reintroduce his bottle bill.)
If Senator Gartlan reintroduces his Virginia Beverage Container Recycling Act,
he has said that it will contain revisions, some of which may have been prompted by
the reactions of some local governments to Senate Bill 660. It is believed that while
some local governments support Gartlan's bill in concept, there are changes they
believe are needed. As of December 20, 1991, however, the revised bill was not yet
available.
According to Ms. Wrenn of VML, if Senator Gartlan's bill is reintroduced, it will
probably go once again to the Senate Agriculture, Conservation and Natural Resources
Committee. (However, if revisions to the bill result in it affecting different sections
of Virginia's Code, the bill could initially be referred to a different committee, possibly
Finance.)
Last year, Senator Gartlan's bill did not fare well in the Senate agriculture
committee, receiving only 5 of a possible 15 votes to report the bill to the Senate
floor. Consequently, Gartlan withdrew the bill. Ms. Wrenn noted that of the five
Senators who voted to report the bill last year, four will not be returning to the
General Assembly in 1992. In addition, the Senator who will chair the Agriculture,
Conservation and Natural Resources Committee this year voted against the bill last
year.
Some of Virginia's local governments have cited the following specific concerns
regarding Senate Bill 660:
Room 364 Muniopal Building 215 Church Avenue, 5 W Roanoke, Virginia 24011 (703)981-2333
The Honorable Mayor and
Members of City Council
January 6, 1992
Page Two
The bill would prohibit local governments from enacting new local
ordinances or lease provisions to prevent the establishment of beverage
container redemption centers in any zoning classification other than
residential. The provisions would take effect three months after the bill's
passage. It has been recommended, among other things, that localities
be allowed a longer period to establish conditions governing the siting
and operation of redemption centers and it has been noted that if such
an opportunity is not provided, Senate Bill 660 could constitute a
preemption of local land use regulatory authority.
The bill would require consumers to pay either a 5-cent or lO-cent
deposit on beverage containers (depending on size) and it assumes that
a certain percentage of these containers would not be redeemed, thereby
producing the funds (unclaimed deposits) to administer the recycling
program and to provide recycling grants to localities.
Funding projections of unclaimed deposits show a declining income
stream. Some localities believe that there should be other provisions for
funding local recycling programs on a more long-term and stable basis
and that these provisions should be included either in Senator Gartlan's
bill or in separate legislation.
State costs to administer the program would be funded first and have
been estimated at $3 to $5 million annually. Although this figure
comprises a relatively small portion of the funding which would be
available according to projections, some local governments believe that
the bill should include a cap, in absolute or percentage terms, on state
administrative costs. It has also been noted that the bill does not
establish a source of start-up funding for the program.
Funding for recycling grants to local governments would receive lowest
priority in the bill's funding distribution system (i.e., they would be the
last funding element). Also, Senate Bill 660 does not address the role of
regional solid waste management and recycling agencies and does not
include any provisions for distributing funds to such agencies.
The bill does not directly address markets for recycled beverage
containers, assuming that markets will develop in response to the supply
of recyclable materials.
The Honorable Mayor and
Members of City Council
January 6, 1992
Page Three
This is the most current information available to the City of Roanoke. Please
let me know if you would like additional information.
WRH/dh
CC:
Respectfully,
W. Robert Herbert
City Manager
Wilburn C. Dibling, Jr., City Attorney
January 3, 1992
Mr. Martin O. Skelly
c/o The River Foundation
101 South Jefferson Street
Sixth Floor
Roanoke, Virginia 24011
Dear Mr. Skelly:
Please be advised that the enclosed report of the City Manager regarding Senator
Gartlan's Virginia Beverage Container Recycling Act~ is included on the agenda for
the City Council meeting scheduled for Monday, January 6, 1992, at 2:00 p.m., in
the City Council Chamber.
Sincerely,
MFP: se
Mary F. Parker, CMC/AAE
City Clerk
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKF.
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
January9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-230
Dr. Ruth Stevens Appelhof
Executive Director
Roanoke Museum of Fine Arts
One Market Square
Roanoke, Virginia 24011-1417
Dear Dr. Appelhof:
Your communication tendering your resignation as a member of the Roanoke Arts
Commission, was before the Council of the City of Roanoke at a regular meeting held
on Monday, January 6, 1992.
On motion, duly seconded and unanimously adopted, the communication was received
and filed and your resignation was accepted with regret.
The Members of City Council requested that I express their sincere appreciation for
the many services you have rendered to the City of Roanoke as a member of the Arts
Commission. Please find enclosed a Certificate of Appreciation issued by the Mayor
on behalf of the Members of the Roanoke City Council.
Sincerely, ~O.~/~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc·
pc-'
Ms. Mimi Hodgin, Chair, Roanoke Arts Commission, 805 Virginia Avenue,
Salem, Virginia 24153
Ms. Joyce A. Sink, Secretary, Roanoke Arts Commission
MARY F. pAREER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-230
Ms. Susan C. Urano
12 North Shannon Avenue
Athens, Ohio 45701-0521
Dear Ms. Urano:
Your communication tendering your resignation as a member of the Roanoke Arts
Commission, was before the Council of the City of Roanoke at a regular meeting held
on Monday, January 6, 1992.
On motion, duly seconded and unanimously adopted, the communication was received
and filed and your resignation was accepted with regret.
The Members of City Council requested that I express their sincere appreciation for
the many services you have rendered to the City of Roanoke as a member of the Arts
Commission. Please find enclosed a Certificate of Appreciation issued by the Mayor
on behalf of the Members of the Roanoke City Council.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eric.
pc:
Ms. Mimi Hodgin, Chair, Roanoke Arts Commission, 805 Virginia Avenue,
Salem, Virginia 24153
Ms. Joyce A. Sink, Secretary, Roanoke Arts Commission
Pending Items from July 10, 1978,
Referral Date Referred To
7/10/78 City Manager
8/27/90
City Manager
2/11/91
Architectural
Review Board
3/4/91
City Manager
School Administration
through December 16, 1991.
Item
Recommendation No. 11 contained
in the Mayor's 1978 State of
the City Message. (Development
of a hotel on Mill Mountain.)
Request to investigate the
feasibility of instituting a
"Adopt-A-Program," an
arrangement whereby businesses
could fund a specific City
program for a certain period of
time.
Request to review Section
36.1-345(b) of the City Code
and after conducting a public
hearing on the matter, to
submit a report and
recommendation to Council with
regard to clarification of the
language contained therein.
Request to submit a joint
report to Council and the
School Board relative to the
three schools proposed to be
renovated after Forest Park
Elementary School renovations
have been completed to
determine if there remains a
need to renovate said
facilities as elementary
schools. (Note: See City
Manager's communication under
date of March 22, 1991,
suggesting that the study
process on the matter begin in
July, 1991; and City Manager's
communication to Dr. Tota under
date of August 26, 1991,
requesting a response to
certain questions by September
16, 1991.)
Pending Items from July 10, 1978, through December 16, 1991.
Referral Date Referred To Item
5/13/91
5/13/91
5/13/91
5/28/91
6/17/91
City Manager
1992-93 Budget
City Manager
City Attorney
City Manager
City Attorney
Study
Request to confer with the
City's Pay Plan consultant with
regard to salaries for certain
positions which appear to be
out of line with comparable
positions in the Pay Plan.
Request to investigate the
feasibility of retaining a
consultant to review areas of
joint cooperation where the
City and the school system
could combine activities in an
effort to save money.
Request to obtain information
with regard to a Sales Tax
Rebate Program. (See City
Attorney's communication under
date of May 17, 1991, to the
Honorable David A. Bowers.)
A communication from Council
Member David A. Bowers
requesting consideration of a
proposal to allow a real estate
property tax rebate for
developers or homeowners who
build single family residences
on inner-city vacant lots.
A communication from Mr. Edward
S. Grandis, Attorney,
representing Mr. John P. Cone,
Jr., advising of his client's
appeal to the Circuit Court of
the City of Roanoke, in
connection with Council ' s
denial of a petition to appeal
a decision of the Architectural
Review Board regarding an
application for a Certificate
of Appropriateness for property
located at 526 Mountain Avenue,
S. W.
2
Pending Items from July 10,
Referral Date Referred To
8/12/91 City Manager
1978,
8/12/91
City Manager
Director of Finance
1992-93 Budget Study
8/12/91
City Manager
1992-93 Budget Study
8/12/91
City Manager
City Planning Commission
12/9/91
City Manager
City Planning Commission
through December 16, 1991.
Item
Mayor's 1991 State of the City
Recommendation No. 3 to
establish a committee to report
back to Council before the end
of the year as to whether the
Roanoke area has adequate
facilities and support to
compete in an even greater way
in the area of attracting
amateur sporting events to the
Roanoke Valley.
Mayor's 1991 State of the
City Recommendation No. 4 that
the necessary steps be taken to
reduce the real estate tax rate
from $1.25 per $100.00 of
assessed value to $1.20 per
$100.00 of assessed value
during the next five years.
Mayor's 1991 State of the
City Recommendation No. 5 to
provide employees of Roanoke
City Government and the Roanoke
City School System with a
salary increase during fiscal
year 1992-93.
Request of the Wright-
Creston-Rosewood Association
that Creston Avenue and
Rosewood Avenue, S. W., rights-
of-way be barricaded by way of
traversable barricades across
Creston Avenue at the
intersection of Strother Road
and Creston Avenue, and across
Rosewood Avenue southeast of
its intersection with
Sweetbriar Avenue.
Communication from Mr. Gary M.
Bowman, Attorney, representing
the Wright-Creston-Rosewood
Association, in connection with
the above matter.
3
Pending Items from July 10, 1978,
Referral Date Referred To
8/12/91 City Manager
City Attorney
9/23/91
1992-93 Budget Study
10/28/91
City Manager
12/2/91
City Manager
12/9/91
City Planning Commission
through December 16, 1991.
Item
Remarks of Mr. Ted H. Key,
Director of the Northwest
Revitalization Corporation,
with regard to consideration of
a measure prohibiting the
owners of motels or other
living facilities from renting
rooms to the general public
when other portions of the same
facility are being used by
prisoners on work release,
parole or half-way house.
Matter regarding holiday
seasonal outlining of City-
owned buildings.
Request to report to Council
with regard to the impact on
the City of Roanoke as a result
of the continuing downturn of
the economy as it relates to
the expenditure side of the
City of Roanoke Budget.
Request to report to Council
within 90 days as to meetings
with other jurisdictions in the
Roanoke Valley relative to
formulation of a Regional Plan
for development of a strategy
for affordable housing.
Request of Mr. Vincent A. Board
that a tract of land located at
2401 Clifton Avenue, N. W.,
being Lot 5, Block 1, Map of
Villa Heights, identified as
Official Tax No. 2430434, be
rezoned from RS-3, Residential
Single Family District, to RM-
1, Residential Multi-Family,
Low Density District, subject
to certain conditions proffered
by the petitioner.
4
Pending
Referral Date
12/16/91
Items from July 10, 1978, through December 16, 1991.
Referred To Item
William White, Sr.,
William F. Clark
George C. Snead, Jr.
Ch.
Bids for demolition of a
structure and removal of
asbestos containing material at
416 Gainsboro Road, N. W.
5
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Rcom 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-488
Ms. Barbara N. Duerk, Chair
Roanoke Neighborhood Partnership
Steering Committee
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
This is to advise you that Mr. Jan P. Wilkins, Ms. Judy A. Bower and Mr.
Richard S. Winstead have qualified as members of the Roanoke Neighborhood
Partnership Steering Committee, for terms ending November 11, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Ms. Stephanie A. Cicero, Coordinator, Roanoke Neighborhood Partnership
Steering Committee
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular mooting of Council held on the eighteenth day of November, 1991, JAN P.
WILKINS was reelected as a member of the Roanoke Neighborhood Partnership
Stoordng Committoo for a terln of three years ending November 9, 1994.
Given under my hand and the seal of the City of Roanoke this twenty-first day
of November, 1991.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the ~ecords thereof, do hereby certify that at a
~egular meeting of Council held on the ninth day of December, 1991, JUDY A.
BOWER was elected as a member of the Roanoke Neighborhood Partnership Steering
Committee for a term ending November 11,
Given under my hand and the Seal of the City of Roanoke this twelfth day of
December, 1991.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the n~nth day of December, 1991, RICHARD S.
WINSTEAD was elected as a member of the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 11, 1992.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
December, 1991.
City Cle~rk
MARY F. PARKER
City Clerk
CITY OF ROANOKI .
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-230
Ms. Mimi Hodgin, Chair
Roanoke Arts Commission
805 Virginia Avenue
Salem, Virginia 24153
Dear Ms. Hodgin:
This is to advise you ~that Ms. Ann L. Weinstein has qualified as a member of the
Roanoke Arts Commission, for a term ending June 30, 1994.
Sincerely, ~/5..~
Mary F. Parker, CMC/AAE
'City Clerk
MFP: sw
pc: Ms. Joyce A. Sink, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIi~GINIA
CITy OF I~OANOKE
To-w/t:
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof~ do hereby certify that at a
reKular meeting of Council held on the sixteenth day of December~ 1991, ANN L.
WEINSTEIN was elected as a membel, of the Roanoke Arts ComnflsSion for a term
ending June 30, 1994.
Given under my hand and the Seal of the City of RoanOke th/s n/neteenth day
of December, 199I.
City Clerk
MARY F. PARLOR
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Vir~ia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-200
Mr. Wayne G. Strickland
Executive Director
Fifth Planning District Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Mr. John R. Marlles has qualified as a member of the Fifth
Planning District Commission, for a term ending June 30, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
COMMONWEALTH OF
CITY OF ROANOKE
VIRGINIA
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the eighth day of July, 1991, JOHN R. MARLLES was reelected as
a member of the Fifth Planning District Commission for a term of
three years ending June 30,
Given under my hand and
fifteenth day of July, 1991.
1994.
the seal of the City of Roanoke this
City Clerk
January 6, 1992
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss disposition of publicly held property,
specifically lease of parking spaces in City-owned garages,
pursuant to S2.1-344(A)(3), Code of Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
WRH:shm
cc: Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE.
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SA.NDRA H. EAKIN
Deputy City Clerk
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30830-010692 amending and reordaihing certain
sections of the 1991-92 Capital and Grant Funds Appropriations, providing for
appropriation of the balanoa of prooaeds from the Capital Bond Issue sold by the City
on December 10 1991, to be used for replacement of boiler systems, asbestos
abatement and middle school renovation design studies; and further providing for
appropriation of $2,475.00 for the SAT Preparation Program for 1991-92. Ordinance
No. 30830-010692 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 6, 1992.
MFP: sw
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc o
pc;
Mr. Finn D. Pincus, Chair, Roanoke City School Board, 1116 Winchester
Avenue, S. W., Roanoke, Virginia 24015
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The Sixth Day of January, 1992.
No. 30830-010692.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Capital and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Capital and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
A ro r'a ions
Education $ 10,665,833
Asbestos Abatement, Boiler System and
Middle School Renovation (1) .................... 2,136,323
Capital Improvement Reserve (13,888,015)
Public Improvement Bonds - Series 1992A (2) ....... (4,628,975)
A ro iat'on
Education
SAT Preparation
Revenue
1991-92 (3-4) ..................... $18,841,059
2,475
Education
SAT Preparation 1991-92
1)
(5) .......................
Approp.
from Bonds (008-060-6076-6896-9001) $ 2,136,323
2) School (008-052-9700-9182) (2,136,323)
3) Instruc-
tional
Services (035-060-6986-6447-0313) 2,300
$18,841,059
2,475
4) Social
Security (035-060-6986-6447-0201) $ 175
5) Fees (035-060-6986-1103) 2,475
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Marilvn C Curtis
"Thomas
James M. Turner, Jr.
Frank P. Toi:a, SUperini:endenl:
Richard L. Helle9, Clerk oF the Board
Finn D, Pincus, Chairman
Charles W. Day. Vice Chairman
Sallye T. Coleman
X.-- Roanoke -
City School Board
19 P! :4?
~.0 13o× 1-~105, Roonok~, Virginio ~40'~1 ·
December 18, 1991
rg
CC:
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its December 17, 1991
meeting, the Board respectfully requests City Council to appropriate the
balance of proceeds from the Capital Bond Issue sold by the City on
December 10, 1991. The funds will be used for the replacement of boiler
systems, for asbestos abatement, and for middle school renovation design
studies.
The Board further requests the appropriation of $2,475.00 for the SAT
Preparation program for 1991-92 to provide funds from student fees for
instruction to prepare students for the Scholastic Aptitude Test.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr. Finn D. Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
Excellence in Education ~,/
ROANOKE CITY SCHOOh BOARD
Roanoke, VirgiRia
APPROPRIATION REQUEST
Capital Bond Issue
6076
008-060-6076-6896-0801
008-060-6076-6896-0809
008-060-6076-6896-0851
Appropriation Unit ZMU
Replacement of Boiler Systems
Asbestos Abatement
Middle School Renovation
$ 141,323.00
1,900,000.00
..95~000.00
$ 2,136,323.00
The appropriation of the balance of proceeds from the Capital Bond Issue sold
by the City on December 10, 1991 will be used for the replacement of boiler
systems, for asbestos abatement and for middle school renovation design
studies.
December 17, 1991
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
SAT Preparation 1991-92
6986
035-060-6986-6447-0313
035-060-6986-6447-0201
Appropriation Unit Z9E
Instructional Services
Social Security
$ 2,300.00
175.00
$ 2,475.0q
035-060-6986-1103
Fees $ 2,475.00
The SAT Preparation program for 1991-92 will provide funds from student fees
for instruction to prepare students for the Scholastic Aptitude Test. The
program will end June 30, 1992.
December 17, 1991
MARY F. PARLOR
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 8, 1992
File #79
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanc kc, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30831-010692 supporting tax exemption of
property owned by The Roanoke Valley Council of Community Services, Inc., in the
City of Roanoke used by it exclusively for charitable and educational purposes on
a non-profit basis, and memorializing a certain agreement between The Roanoke
Vailey Council of Community Services, Inc., and the City of Roanoke. Resolution
No. 30831-010692 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Nadine C. Minnix, Acting Director of Real Estate Valuation
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981.2541
January 8, 1992
File #79
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Jerome S. Howard, Jr.
Commissioner of Revenue
Roanoke, Virginia
Dear Mr. Howard:
I am attaching a certified copy of Resolution No. 30831-010692 supporting tax
exemption of property owned by The Roanoke Valley Council of Community Services,
Inc., in the City of Roanoke used by it exclusively for charitable and educational
purposes on a non-profit basis, and memorializing a certain agreement between The
Roanoke Vailey Council of Community Services, Inc., and the City of Roanoke.
Resolution No. 30831-010692 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
EBC.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 8, 1992
File #79
SANDP, A H. F. AKIN
Deputy City Clerk
The Honorable Gordon E. Peters
City Treasurer
Roanoke, Virginia
Dear Mr. Peters:
I am attaching a certified copy of Resolution No. 30831-010692 supporting tax
exemption of property owned by The Roanoke Valley Council of Community Services,
Inc., in the City of Roanoke used by it sxclusively for charitable and educational
purposes on a non-profit basis, and memorializing a certain agreement between The
Roanoke Valley Council of Community Services, Inc., and the City of Roanoke.
Resolution No. 30831-010692 was adopted by the Council of the City of Roanoke at a
regUlar meeting held on Monday, January 6, 1992.
Sincerely, //~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 8, 1992
File #79
SANDRA H. EAKIN
Deputy City Clerk
Mr. Briggs W. Andrews
General Counsel
The Roanoke Valley Council
of Community Services, Inc.
105 Franklin Road, S. W.
Roanoke, Virginia 24011
Dear Mr. Andrews:
I am enclosing a certified copy of Resolution No. 30831-010692 supporting tax
exemption of property owned by The Roanoke Valley Council of Community Services,
Inc., in the City of Roanoke used by it exclusively for charitable and educational
purposes on a non-profit basis, and memorializing a certain agreement between The
Roanoke Valley Council of Community Services, Inc., and the City of Roanoke.
Resolution No. 30831-010692 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
pc: Mr. C. Stan Cross, Jr., President, Council of Community Services, Inc.,
P. O. Box 598, Roanoke, Virginia 24004
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of January, 1992.
No. 30831-010692.
A RESOLUTION supporting tax exemption of property owned by The
Roanoke Valley Council of Community Services, Inc., in the City of
Roanoke used by it exclusively for charitable and educational
purposes on a non-profit basis, and memorializing a certain
agreement between The Roanoke Valley Council of Community Services,
Inc., and this City.
WHEREAS, The Roanoke Valley Council of Community Services,
Inc., (hereinafter "the Applicant") has petitioned this Council for
support for a bill to be introduced at the 1992 Session of the
General Assembly to exempt certain property of the Applicant from
taxation pursuant to Article X, S6(a)(6) of the Constitution of
Virginia;
WHEREAS, a public hearing at which all citizens had an
opportunity to be heard with respect to the Applicant's petition
was held by Council on December 16, 1991;
WHEREAS, the provisions of subsection B of S30-19.04, Code of
Virginia (1950), as amended, have been examined and considered by
the Council.
WHEREAS, the Applicant agrees that the property to be exempt
from taxation is the personal property of the Applicant and its
buildings and as much land as is reasonably necessary to the use of
its buildings, provided such personal and real property shall be
used by the Applicant exclusively for charitable and educational
purposes on a non-profit basis;
WHEREAS, in consideration of Council's adoption of this
Resolution and Council's support of a bill hereinafter described in
Paragraph 1 to be introduced on behalf of the Applicant at the 1992
Session of the General Assembly, the Applicant has voluntarily
agreed to pay each year a service charge in an amount equal to five
percent (5%) of the City of Roanoke real estate tax levy, which
property of the Applicant were the
such taxation, for so long as the
is exempted from State and local
by the Council of the City of
would be applicable to real
Applicant not exempt from
Applicant's real property
taxation;
THEREFORE, BE IT RESOLVED
Roanoke as follows:
1. Council supports a bill to be introduced at the 1992
Session of the General Assembly whereby The Roanoke Valley Council
of Community Services, Inc.,
profit organization, seeks
charitable and educational
(hereinafter "the Applicant"), a non-
to be classified and designated a
organization within the context of
S6(a)(6) of Article X of the Constitution of Virginia, and whereby
property owned by the Applicant, which is used by it exclusively
for charitable and educational purposes on a non-profit basis,
shall be exempt from State and local taxation.
2. In consideration of Council's adoption of this Resolution
and Council's support of the bill described in Paragraph 1 of this
Resolution to be introduced at the 1992 Session of the General
Assembly, the Applicant agrees to pay to the City of Roanoke on or
before October 5 of each year a service charge in an amount equal
to five percent (5%) of the City of Roanoke real estate tax levy,
which would be applicable to real property of the Applicant, in the
City of Roanoke, were the Applicant not exempt from State and local
taxation, for so long as the Applicant is exempted from State and
local taxation.
3. In adopting this Resolution, the Council has examined and
considered the provisions of Subsection B of S30-19.04, Code of
Virginia (1950), as amended, and pursuant to Subsection C of the
same section, Council recommends to the General Assembly that the
specific classification shall be charitable and educational.
4. The City Clerk is directed to forward an attested copy of
this Resolution to the Commissioner of Revenue and the City
Treasurer for purposes of assessment and collection, respectively,
of the service charge established by this Resolution, and to Briggs
Andrews,
5.
time as
Applicant,
counsel for the Applicant.
This Resolution shall be in full force and effect at such
a copy, duly signed by an authorized officer of the
has been filed with the City Clerk.
ATTEST:
City Clerk.
ACCEPTED, AGREED TO and EXECUTED by The Roanoke Valley Council
of Community Services, Inc., this day of
1992. '
THE ROANOKE VALLEY COUNCIL OF COMMUNITY
SERVICES, INC.
By (SEAL)
Title
'92 Ji t,] -2 R2:1 8
January 6, 1992
To The Honorable Mayor and
Members of City Council
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
SUBJECT: Proposed Policy for Handling Requests for Tax-Exempt
Status
I. Backqround:
City Council received a communication from the Council of
Community Services requesting real and personal property
tax exemption for property located at 502 Campbell
Avenue, S.W.
City Council requested information on four topics related
to tax exempt status (Attachment A) and requested the
City Attorney to schedule a public hearing on the
request.
City Manaqer was requested to develop a proposed policy
statement for handling future requests for real estate
tax-exempt status.
Public hearinq which was properly advertised was held on
December 16, 1991.
Eo
City Attorney has submitted report addressing all
relevant legal issues.
II. Current Situation:
Summary report of tax-exempt property in the City has
been studied (Attachment B). The City's past history on
granting tax exemptions has been analyzed and other
localities were surveyed as to their policies on tax-
exempt requests.
Proposed policy has been drafted and addresses the issues
related to eligibility for tax-exempt status (Attachment
C).
Co
City Council inquired as to the amount of tax-exempt
property in adjacent jurisdictions of:
Roanoke County - 9.4% (Majority/National & State Forest
Land) See Attachment D.
Salem - 21% (Majority/Roanoke College & V.A. Hospital)
See Attachment E.
Honorable Mayor and Members of Council
Page Two
January 6, 1992
III. Issues:
A. Timing.
B. Cost.
IV. Alternatives:
ao
City Council adopt a resolution establishing the proposed
policy prior to consideration of the Council of Community
Services' request making it the first such entity to
comply. City Council also adopt a resolution in support
of the Council of Community Services' request for tax-
exempt status conditional upon their agreement to abide
by the new policy to the extent possible.
City Council adopt a resolution conditioned upon payment
of five percent (5%) service charge in accordance with
the current policy in support of the Council of Community
Services' request for tax-exempt status to be forwarded
to the General Assembly. City Council also adopt a
resolution establishing the proposed policy as a future
guide for handling requests for tax-exempt status.
Timing will be met by the City for the request for
tax exemption by Council of Community Services.
o
Cost to the City due to real estate taxes lost to
tax-exempt entities will be offset by the deduction
of the value of tax-exempt status from any
contributions made by the City to the tax-exempt
entity.
City Council adopt a resolution not in support of the
Council of Community Services' request for tax-exempt
status to be forwarded to the General Assembly. City
Council not adopt a resolution establishing the proposed
policy as a future guide for handling requests for tax-
exempt status.
1. Timing for request will not be met.
2. Cost to the City could increase due to lost real
estate tax revenue.
Honorable Mayor and Members
January 6, 1992
Page Three
of Council
V. Recommendation:
City Council adopt a resolution establishing the proposed
policy ahead of the Council of Community Services making them
the first such entity to comply. City Council also adopt a
resolution in support of the Council of Community Services'
request for tax-exempt status conditional upon their agreement
to abide by the new policy to the extent feasible.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/EDC/dh
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Barry L. Key, Manager, Office of Management & Budget
Mr. Jerome S. Howard, Jr., Commissioner of Revenue
Ms. Nadine C. Minnix, Acting Director, Real Estate Valuation
How many 501(C) (3) organizations
real estate which is tax exempt?
within the City limits own
32
CITY-FUNDED
YMCA
YWCA No
No
Hunton YMCA No
Goodwill Industries* No
City Rescue Mission No
Baptist Goodwill Center No
Salvation Army Yes
Children's Home Society of VA No
Red Cross No
Free Clinic Yes
Roanoke Mental Hygiene** Yes
Garden Clubs No
Eye Bank No
Roanoke Valley Speech & Hearing Yes
Friendship Manor No
Roanoke Area Assoc. Retarded Yes
Children
SPCA No
Western Virginia Foundation for Yes
Arts & Sciences
Community Health Services No
(part of Roanoke Memorial)
Greenvale Nursery School No
Gainsboro Neighborhood Dev. Corp. CDBG
Planned Parenthood No
SWVA Comm. Development Fund CDBG
NW Neighborhood Dev. Corp. CDBG
Community Housing Corporation CDBG
Virginia Society for Crippled No
Children
Adult Care Center of Roanoke No
Specific Reading & Learning No
Disabilities***
Williamson Road Lifesaving Crew Yes
Elm Manor Homes**** No
United Way No
TOTAL VALUE
REAL ESTATE TAXES EXEMPT
$27,061,620
$ 338,270
* Merged with Tinker Mountain Workshop which is City-funded
** Part of Mental Health Services --
*** City donated land - Si/year lease, building only
**** Home for retarded adults run through Christ Episcopal Church
(cont.)
Of those 501(C) (3) organizations that are tax exempt and
receive funds from the City, does the City subtract the value
of the tax-exempt status from the funds that are contributed
to such organization so that the organization will be
comparable with organizations that do not enjoy tax-exempt
status?
No
Does the City have a mechanism or clearinghouse for
identifying space needs of tax exempt organizations?
No. A one-time study of space needs was done as part of the
Jefferson High School study.
What will be the value of tax exempt status if granted to the
Council of Community Services?
Real Estate $1,568.74
Personal Property - Minimal
_ATTACHI~:NT B
SUMMARY OF TAX EXEMPT AND TAX IMbIUNE REAL PROPERTY IN THE
City OF Roanok~ IN ~E T~ YEAR 19 90
(Count, Ci~ ~
Classification a,~t~ ~mib~ ~e ~ t~ ~he p~n~ ~ exem~ or
~ F~e~ 2,358,~00' 8~617,700 - 10,976 ~000 137,200
b. Sm~
I ~409~610 9.0~2.600 - 10,472,210 130,903
c. R~o~ 21,915,100 19.3q~.4~0 - 41,310,500 516,381
~L~ 36,049,124 125,815,164 - 161,864,288 2,023,3~4
e. M~ple - _ _ _
fi ~e~om 15,108,270 77,005,465 92,113,735 ,151,422
g. Ch~ble 405,000 650,400 1,055,400 13, 193
k Educa~on~ 956,900 ~, 165~500 6,100,400 51,255
i. O~er 7 ~09~620 89,851,000 ~6,966 ~620 ,211,808
3. T~ 85 ~29~926 ~33,543~229 - 4 18,837~153 5~235,466
VALUE
4. To~l ~ ex~mpt and tax immune Real Estate
(fim~ line 3 abovet
5. Total taxable real estate
(~om local land book)
6. To~ ~-~hle and tax exempt real estate
(line 4 plu~ line 5)
7. Pe~entage tax exempt and tax immune rea] estate
tewesent~ tn relation to ail real estate
(line 4 divided by line 6)
418,837,153
2,636,320,572
3,055,157,725
13.71 %
Section 58.1-3604 of the 1950 Code of
Virginia as amended requires the local
assessing officer to publish this infor-
mation annually and file a copy of this
form with the Department of Taxation.
[ hereby' certify that the infl)rmatiou
appearing on this form is true and
rect to the best of my ability aucl there
are no ~fs face.
ATTACHMENT C - Proposed Policy
Effective January 1,
Council supporting
organizations must:
1992, to receive a resolution from City
tax-exemption, all agencies or
Request, in writing, from the Commissioner of Revenue a
review of their request to determine if they are eligible
for tax-exempt status by classification or designation of
General Assembly.
Notify the City Clerk, in writing, 45 days prior of their
intent to purchase property and seek tax-exempt status.
Agree to pay a service charge equal to 20% of their real
estate taxes to cover the cost of basic services provided
by the City. (Police, fire, refuse collection).
The value of all exempted taxes shall be deducted from
any funding provided by the City to the tax-exempt
agency.
E o
Must submit to the City Manager detailed answers to the
eight questions required by law (must be submitted no
later than November 15 in order to be considered by the
next General Assembly session.) The eight questions are
as follows:
1) Whether the organization is exempt from taxation
pursuant to Section 501(c) of the Internal Revenue
Code of 1954;
2)
Whether an alcoholic beverage license has been
issued for serving alcoholic beverages on the
property for which exemption is sought;
3)
Whether any director or officer of the organization
seeking tax exemption is paid compensation in
excess of a reasonable allowance for salaries or
other compensation for personal services actually
rendered;
4)
Whether any part of the net earnings of the
applicant organization inures to the benefit of any
individual, and whether any significant portion of
the service provided by such organization is
generated by funds received from donations,
contributions or local, state or federal grants;
5) Whether the organization provides services for the
common good of the public;
6)
Whether a substantial part of the activities of the
organization involves carrying on propaganda,
attempting to influence legislation or
participating in political campaigns;
7)
Whether any rule, policy or practice of the
organization discriminates on the basis of
religious conviction, race, color, sex or national
origin; and
8)
Any other criteria, facts and circumstances which
the governing body deems pertinent to the adoption
of such resolution.
Each tax-exempt entity will be monitored by the Commissioner
of Revenue through the use of:
A. Biennial application for tax-exempt status.
B. Regular use compliance checks by the Office of Real
Estate Valuation.
ATTACHMENT D
~ SUMMAIRY OF TAX EXEMPT AND TAX IMML'NE REAL PIROPERTY IN THE ~,
COUNTY OF RnANo~(E
(Count,. CRR'X~C%~Rn)
IN THE TAX YEAR 19 91
Exempt or Immune d Isnd or lot .~clus~ve ~nd improvements , exempt., tax
Classification or standing timber the o~ne~ of the provements: dso
~ Fede~
7.486.900 1.553.700 9 nan ~nn 102.15fl.7~
bl S~te 5~081~ 200 12,131,800 17.213. 000 ] 94_ 506.
e. R~ond 0 0 9
d.L~ 17~779~100 80,286,800 98.065.90Q
e, MuMpte 0 0 ·
fi geli~ou~ 8~ 7~6 ~ 900 ~5 ~ 300~ 800 54 ~ 0~ 7,700 650,
g. Ch~table 73~ 600 ~ ~ 958~ 000 5 ~ 692 ~ ~00 6~ ~ 3
h. Educa~on~ 3~573~600 ~1~ 552~ 300 ~5~125~ 900 509~
L
· 5~7~6~ 200 26~175~200 31~921~00 360,
$. TOTALS ~9,156,900 211,958,600 261,115,500 2~950~60S.!
VALUE
4. Total tax exempt and tax immune Real Estate
(from line $ above/
5. Total taxable real estate
(from local land book)
$. Total t~xable and tax exempt real estate
(line 4 plus Iine 5)
7. Percentage tax exempt and tax immune real estate
represents in relation to all re-~I estate
(lin~,,4 divided by line 8)
261;115~500
2~648; 165; 300
2~909~ 280~800
9 9o
Section 58.1-3604 of the 1950 Code of
Virginia as amended requires the local
assessing officer to publish this infor-
mation annually and file a copy o£this
form with the Department of Taxation.
I hereby certify that the information
appearing on this forn~ is true and cor-
rect to the best of my ahilityand there
are no error~n its
ATTACHMENT E
SUM.gL4.RY OF T,L~ EXEMPT AND T-LX IMMUNE REAL PROPERTY IA' THE
City OF Salem, vA IN THE T~X YE.MR 19 91/92
L ~e= 295,7~ 473,2~ ~
9,07~
4, Torsi mx exemp¢ ~ mx mUnune Red
(from ~ 3
5. To~ ~le ~ ~e
6, T~ ~1. ~ ~ ~em~t ~ ~te
(line 4 ~us Ra~ ~
(line 4 ~d~ ~ ~e ~
VALUE
~06,922,300
777,921,200
984,843
21%
I hereby certify that the information
appearing on this form is true and cor-
rect to the best of my ability and there
are no errors on its face.
(signed)
IN THE COUNCIL OF THE CITY OF ROANOKE
PETITION FOR A RESOLUTION SUPPORTING THE
EX~4PTION FRON REAL ESTATE TAXATION OF THE
PROPH:RTY OF THE ROANOKE VALLEY COUNCIL OF
(X~943NITY SERVICES, PURSUANT TO ARTICLE X,
SECTION 6(a) (6) OF THE CONSTI~'OTION OF
VIRGINIA
TO THE HONORABLE MAYOR AND ~ OF COUNCIL OF THE CITY OF ROANOKE:
1. Your Petitioner, the Roanoke Valley Council of C~,,,~nity
Services, Roanoke, Virginia, a non-stock, not-for-profit corporation,
is the owner of certain real property located at 502 Can~bell Avenue
within the City of Roanoke, Virginia. A detailed description and
plats showing the approximate boundaries of the subject real property
are attached hereto.
2. Your Petitioner currently uses and/or plans to use the subject
real property to carryout its Mission:
TO PRCMOTE THE GENERAL WELFARE AND IMPROVE THE
QUALITY OF LIFE FOR THE CITIZENS OF ~
VIRGINIA BY PROVIDING A CC~40N AND FOBLIC
FORUM AND OPERATING SY~-r~M FOR ASSESSING,
DEVELOPING, IMPLWMENTING AND LINKING THE RE-
SOURCES AND SERVICES TO ~'~?~CTIVELY AND .~.'~'I-
Clf~TLY ADDRESS THE HUMAN SERVICE N.:,:,~S OF
THOSE CITIZENS.
3. Your Petitioner desires to be an organization designated by a
section within Article 4, Section 58.1-3650 et seq. of the Code of
Virginia of 1950, as ame~%ded, in order that the subject real property
and any personal property (the "Property") to be installed therein,
and used exclusively for charitable and benevolent purposes [in faci-
litating programs and services described above of the citizens of the
Ro'~%oke Valley through research, investigation and organizational
planning], be ex~k~t from taxation under the provisions of Article X,
Section 6(a) (6) of the Constitution of Virginia, so long as your
Petitioner and its progr~rs and services are operated not-for-profit
and the property so exempted is used in accordance with the purpose
for which your Petitioner is classified.
4. Your Petitioner respectfully requests that the Council of the
City of Roanoke adopt a resolution in accordance with the requirea~ents
of Section 30-19.04(B) of the Code of Virginia of 1950, as s~e~ded,
after holding a public hearing with respect thereto, where citizens
shall have an opportunity to be heard, in order that legislation
involving the designation of such Property to be ex~L~ted from taxa-
tion pursuant to Article X, Section 6(a) (6) of the Constitution of
Virginia, may be presented to the General Assembly of Virginia.
Pursuant to Section 30-19.04(B) of the Code, the answers to the
following questions are suk~itted for your consideration:
(A).
Whether the organization is ex~,~t from taxation pursuant to
Section 501(c)(3) of the Internal Revonue Code of 1954.
Your Petitioner is ex~,~t from taxation pursuant to Section
501 (c) (3) of the Internal Revenue Code, as a charitable
institution, namely a C~,,,~ity Planning Agency, operated and
controlled by a tripartite c~,,,,unity beard.
2. Whether a current annual alcoholic beverage license for ser-
ving alcoholic beverages has been issued by the Alcohol Beve-
rage Control Board to such organization, for use on such
Property.
(A). No alcoholic beverage license has been issued for use on such
Property.
2
3. Whether any director or officer of the orgarlization is paid
c~,,~e~sation in excess of reasonable allowances for salaries
or other c~,~ensation for personal services which such direc-
tor or officer actually renders.
(A). The Board of Directors of your Petitioner, with the exception
of the Executive Director who serves as assistant secretary
and who receives a reasonable salary, receives no c~-,~ensation
for personal services which such directors actually render.
4. Whether any part of the net earnings of such organization
inures to the benefit of any individual and whether any signi-
ficant portion of the service provided by such organization is
Generated by funds received fr~m donations, contributions or
local, state or federal Grants. As used in this subsection,
donations shall include the providing of personal services or
the contribution of in-kind or other r~sterial services.
(A). No part of the net earnings of your Petitioner inures to the
benefit of any individual. All of the services provided by
your Petitioner are supported by funds received frGm
donations, United Way contributions, local governments, state
or federal grants.
(A).
Whether the organization provides services for the
good of the public.
Your Petitioner provides and will provide services for the
c~,,,~n good of the public through the following c~,~onent
programs: A.I.D.S. Cooncil of Western Virginia which promotes
education and awareness to prevent the spread of A.I.D.S.;
child Care Resource and Referral Service which assists parents
in recruiting and securing quality child care arrange~e~ts;
-3-
Health Education and Risk Reduction which promotes leading
healthy lifestyles; Inforamtion and Referral Center of South-
west Virginia which col lects, mmintains and disseminates
information on h~_n services; Medicaid Transportation which
assists Medicaid recipients with transportation to medical
appointme~lts; U.S.D.A. Child and Adult Care Food Program which
reimburses family child care providers for the nutritious
meals they serve the childre~ in their care; and the Voluntary
Action Center which promotes volunteerism and assists Roanoke
Valley agencies in the recruitment and retention of volun-
teers.
6. Whether a substantial part of the activities of the organiza-
tion involves carrying on propaganda, or otherwise att~,~ting
to influence legislation and whether the organization partici-
pates in, or intervenes in, any political can~aign on behalf
of any candidate for public office.
(A). Your Petitioner is not involved in propaganda, influencing
legislation or any political campaign on behalf of any candi-
date for public office.
7. No rule, regulation, policy or practice of the organization
discriminates on the basis of religious conviction, race,
color, sex or national origin.
(A). The Petitioner avers that no
rule, regulation, policy or
practice of your Petitioner discriminates on the basis of
religious convictions, race, color, sex or national origin.
Any other criteria, facts and circ, arstances which
governing body deems pertinent to the adoption of
resolution.
the
such
- 4-
3~7 ~
[
17o 5
' '~ HI3§O~-
t1135o5
t t/350~
;~t3507
t,t 3a. 05
Internal Revenue Service Department of the Treasury
District
Director
Co~nmunit? Services~ Inc.
512 Car] ton Terraca BidS.
Person to Contact:
Telephone Number:
Refer Reply to:
Date:
&-17-35
The following information regarding
organization
the exempt of your
is furnished in response to your letter dated 3-26-85
We have searched our files and can find no record that the
organization is exempt from Federal Income Tax. In the
event the organization wishes to apply for tax-exempt status,
the appropriate forms and information are attached.
A search of our files indicates that the organization is
exempt from Federal Income Tax under Section 501(c)3 and
other than a ~rivate founadtion described in section 5Oq(m)q
effective July, 1964
A fact sheet containing basic information about the organiza-
tion's tax-exempt status is enclosed.
A copy of our letter certifying the status of the organization
is enclosed.
A copy of our letter certifying the status of the organization
is not available, however, this letter may be used to verify
your tax-exempt status.
Your change of address has been noted in our files. Our
records now indicate your address as:
Sincerely yours,
Dis t r i c t "~T~-~'c~f~
Form MAR-1861 {5-78)
COUNCIL OF COMMUNITY SERVICES'
BOARD OF DIRECTORS (1991 - 1993)
OFFICERS 1991 - 1992
PRESIDENT ·C. STAN CROSS, JR.
1ST VICE PRESIDENT ·HOWARD PACKETT
2ND VICE PRESIDENT ·CHERI HARTMAN
3RD VICE PRESIDENT ·RICHARD D. LUCAS
SECRETARY ·CALVIN JOHNSON
TREASURER ·MICHAEL W. COFFMAN
PAST PRESIDENT · BROADDUS FITZPATRICK
TERM 1989-92
James P. Beatty
Personnel Administrator
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Michael W. Coffman, Controller
Shenandoah Life
P. O. Box 12847
Roanoke, VA 24029
Broaddus Fitzpatrick
Dominion Bankshares, Trust Department
201 Jefferson Street
Roanoke, VA 24016
R. D. Carson, Jr.
Executive Assistant
Appalachian Power Company
P. O. Box 2021
Roanoke, VA 24022
Calvin Johnson
3530 Windsor Road, SW
Roanoke, VA 24015
Samuel L. Lionberger
2811 Fairway Forest Drive
Salem, VA 24153
VaneEa Stoc~on
The Park Oak Grove
P. O. Box 21013
Roanoke, VA 24018
C-1
981-2231
985-4329
563-7560
985-2900
342-1594
774-4328H~)
989-5301
989-9501
TERM 1990-93
Roger Baumgardner
Vice-President/Secretary & Treasurer
Roanoke Gas Company
P. O. Box 13007
Roanoke, VA 24030
C. Stan Cross, Jr.
c/o Holdren's, Inc.
P. O. Box 1671
Roanoke, VA 24002
Larry T. Rasche
Marketing Manager
Norfolk Southern Corporation
8 North Jefferson Street
Roanoke, VA 24042-0089
Jan B. Garrett, President
2424 Stanley Avenue
Roanoke, VA 24014
Edna Henning
7482 Terrapin Trail
Roanoke, VA 24018
Marilyn A. Rigby, Assistant Professor
Department of Social Work
Radford University
College of Education &
Human Development 5429 Starkey Road
Radford, VA 24142 Roanoke, VA 24014
Mary Ellen Carneal
Director of Customer Services
Blue Cross/Blue Shield of VA
P. O. Box 13047
Roanoke, VA 24045
344-6651
345-1584
985-6301
982-6619
774-7568
1-703-831-54340N)
774-2879 (H)
985-2001
TERM 1991-94
Briggs Andrews, General Counsel
Carillion Health System
P. O. Box 13727 1212 3rd Street, SW
Roanoke, VA 24036-3727 Roanoke, VA 24016
David C. Douglas
Business Operations Manager
IBM Corporation
111 Franklin Plaza
Roanoke, VA 24011
C-2
981-8053
981-9482
TERM 1991.94 continued
Cheri Hartman, Ph.D.
2423 Stanley Avenue, SE
Roanoke, VA 24014
Richard D. Lucas
Woods, Rogers & Hazlegrove
P. O. Box 720
Roanoke, VA 24004-0720
Howard Packett, President
Edmonds Packett Group
410 South Jefferson Street
Roanoke, VA 24016
Katherine McCain
839 Grayson Avenue, NW
Roanoke, VA 24017
Michael M. Waldvogel
Waldvogel, Poe & Cronk Real Estate Group, Inc.
30 West Franklin Road
Roanoke, VA 24011
985-0151
982-4290
345-5403
343-4904
982-2444
EX-OFFICIO MEMBERS
Carolyn Bass
Roanoke County Extension Office
P. O. Box 1849
Salem, VA 24153
387-6113
Donna Promor
Roanoke City Health Di~H~
P. O. Box12926
Roanoke, VA 24029
Wayne Slusher
1024 First Street, SW
Roanoke, VA 24016
857-7600
345-9754((~)
362-1891
Shelby Hamlett
5719 Club Lane, SW
Roanoke, VA 24018
774-5979
C-3
ARTICLES OF INCORPORATION
OF
ROANOKE VALLEY COUNCIL OF COMMUNITY SERVICES, INC.
We hereby associate to form a non-stock corporation under the provisions of Chapter 2 of
Title 13.1 of the Code of Virginia and to that end set forth the following:
I. NAME:
The name of the corporation is ROANOKE VALLEY COUNCIL OF COMMUNITY
SERVICES, INC.
II. PURPOSES:
The corporation, herein sometimes referred to as the Council, is formed exclusively for
charitable and educational purposes in the promotion of the general welfare of the
Roanoke Valley Community in the fields of Health, Welfare, Education, and Recreation
through:
A. The provision of a forum for the expression of common community concerns and
needs;
B. Study, evaluation, and interpretation of the resources available for meeting these
needs;
C. Formulation of plans for the improvement of existing services and establishment of
new services;
D. Initiation or sponsorship of cooperative efforts for the achievement of these objectives;
and
E. Development of community awareness of what must be done to enhance civic and
social advancement.
No part of the net earnings of the Council shall ensure to the benefit of any individual,
and no substantial part of its activities shall be carrying on propaganda, or otherwise
attempting to influence legislation. It shall not participate in any political campaign on
behalf of any candidate for public office.
III. MEMBERSHIP:
The Council shall have two classes of voting members, individuals and organizational
and non-voting, honorary members. Honorary members shall be elected by the directors
in recognition of outstanding achievement in furthering the purposes of the Council.
A. Individual members shall be those individuals interested in the purpose of the Council
who are elected to membership by the directors. Each individual member shall be
entitled to one vote on all matters coming before membership meetings.
B. Organizational members shall be those religious, civic, public, private and govern-
mental groups, agencies, organizations, foundations, departments, boards and
bodies, interested in the purposes of the Council who are elected to membership by
E-1
the directors. Each organizational number shall be represented on the Council by
two representatives, each of whom shall be entitled to one vote on all matters coming
before membership meetings.
IV. DIRECTORS:
The directors of the Council shall be elected by the membership, one-third each year, for
terms of three years. Vacancies on the board of directors may be filled by the majority
vote of a meeting of the board directors. Not more than one-third of the directors shall be
employees of organizational members of Council. The directors shall conduct the affairs
of the Council adopting such Bylaws and organizational structure as they deem
appropriate. The initial board of directors shall consist of the following twenty-one (21)
persons.
Terms expiring at end of the annual meeting in 1964:
· Mrs. Harry L. Rosenbaum, Roanoke, Virginia
· R. Franklin Hough, Jr., Salem, Virginia
· Mrs. R. T. Pickett, Roanoke, Virginia
· William Powers, Roanoke, Virginia
· Mrs. A. Morris Turner, Roanoke, Virginia
· Ira Womack, Roanoke, Virginia
· David F. Herbert, Roanoke, Virginia
Terms expiring at end of the annual meeting in 1965:
· B. Purnell Eggleston, Roanoke, Virginia
· Arthur T. Ellett, Roanoke, Virginia
· Mrs. Hamilton Fay, Roanoke, Virginia
· Mrs. Mary Alice Roberts, Roanoke, Virginia
· A. Byron Smith, Roanoke, Virginia
· Edwin G. Terrell, Roanoke, Virginia
· Henry Thomas, Roanoke, Virginia
Terms expiring at end of the annual meeting in 1966:
; E. Cabell Brand, Salem, Virginia
Dr. Charles B. Bray, Roanoke, Virginia
· Robert S. Goldsmith, Roanoke, Virginia
· Mrs. Polly Knobloch, Fincastle, Virginia
· Mrs. Gordon McCausland, Jr., Roanoke, Virginia
· Barton W. Morris, Jr., Roanoke, Virginia
· Robert J. Rogers, Roanoke, Virginia
V. DISSOLUTION:
Upon dissolution or final liquidation, the remaining assets of the Council, after its
obligations and the requirements of law are met and complied with, shall be transferred or
conveyed to one or more corporations, societies or organizations engaged in activities
similar to those of the Council and qualifying under Section 501 (c)3 or 4 of the Internal
Revenue Code of 1954, as may be specified in a plan of distribution adopted as provided
by law or as directed by a court of competent jurisdiction.
E-2
IV. REGISTERED OFFICE AND AGENT:
The registered office of the Council is 512 Carlton Terrace Building, S.W., in the City of
Roanoke, Virginia and the registered agent of the Council is Raleigh Campbell, a resident
of Virginia and a director of the Council and whose business office is the same as the
registered office of the Council.
DATED: May 22, 1964
STATE OF VIRGINIA
to-wit
CITY OF ROANOKE
I, Hazel A. Tinsley, a Notary Public in and for the City of Roanoke, State of Virginia, do
hereby certify that B. Purnell Eggleston, Robert E. Glenn, and Camellia A. Huffman, whose
names are signed to the foregoing Articles of Incorporation, have personally appeared
before and acknowledged the same in my City and State aforesaid,
GIVEN under my hand this 22nd day of May, 1964.
My commission expires July 17, 1965.
Notary Public
E-3
BYLAWS
THE ROANOKE VALLEY COUNCIL OF COMMUNITY SERVICES, INC.
ARTICLE I. ~
SECTION 1.
There shall be two types of members: Individual and organizational. Individuals and
organizations may be nominated for membership by any member .of Council and shall
become members upon approval of the Board of Directors. Persons elected to the Board
of Directors or named to any of its Committees shall automatically become members.
SECTION 2. ORGANIZATIONAL REPRESENTATION
Each organization holding membership in the Council shall be entitled to two
representatives. Unless otherwise designated by the organizational member, the
representatives shall be the organization's senior officer and the senior member of the
organization's professional staff. If the organization does not have officers or does not
have a professional staff, then unless otherwise designated by the organization, the
representatives shall be the two senior officers or professional staff, as the case may be.
SECTION 3. ANNUAL MEETING
The Annual Meeting of the Council shall be held in May or June of each year. Such
additional meetings may be held as the Board of Directors may deem advisable. Notice
of meetings of the Council shall be mailed to the individual members and organizational
representatives at least fourteen (14) days prior to the meeting.
ARTICLE II. OFFICERS: ELECTION ,~I~D TERM OF OFFICE
The officers of the Council shall be a President, First Vice-President, Second
Vice-President, Third Vice-President, Secretary, Treasurer, and such additional ones as
the Board of Directors shall from time to time create. Officers shall be elected at the
Annual Meeting of the Council from among the members of the Board of Directors
irrespective of any office previously held to serve for one year or until their respective
successors have been elected. No elected officer shall serve more than two consecutive
terms in the same office. Vacancies in elective offices and newly created offices may be
filled by the president with the approval of the Board of Directors, appointees to serve until
the next election.
ARTICLE III. DUTIES OF OFFICERS
SECTION 1. PRESIDENT
Shall exercise general supervision over the affairs of the Council, perform the other duties
customary in such an office subject to the limitations imposed by the Articles of
Incorporation and subject to any special conditions which the Board of Directors may
prescribe; preside at all meetings of the Board of Directors, Executive Committee, and the
Council; appoint the chairman and other members of all committees; and call special
meetings of the Board, the Executive Committee, or the Council whenever he deems it
necessary or upon the written request of five members of the Board of Directors.
E-4
SECTION 2. FIRST VICE-PRESIDENT
Shall exercise the authority of the President in the event of his absence, resignation, or
inability to perform his duties; and perform other responsibilities which may be assigned
to him by the Board of Directors.
SECTION 3. SECOND AND THIRD VICE-PRESIDENTS
Shall exercise the authority of the President in the event of his absence, resignation, or
inability to perform; and perform his duties; and perform other responsibilities which may
be assigned to him by the Board of Directors.
SECTION 4. SECRETARY
Shall be responsible for the recording of minutes of meetings of the Council, Board of
Directors, and Executive Committee; and shall perform such duties incidental to his office
as the Board of Directors may define.
SECTION 5. TREASURER
Shall have custody of the funds of the organization, subject to such regulations as may be
imposed by the Board of Directors. He or such other person as may be designated by the
Board of Directors shall sign all checks.
He shall be responsible for the financial records of the. Council, shall keep full and
accurate accounts of all monies and obligations received and paid, and shall in general
perform all duties incidental to the office of Treasurer subject to the control of the Board of
Directors. He shall be responsible for the financial records of the Council and shall
submit written reports of the financial conditions of the Council.
ARTICLE IV. BOARD OF DIRECTORS
SECTION 1. BOARD OF DIRECTORS
In the interim between Council meetings, the work of the organization shall be carried on
by a Board of Directors.
SECTION 2. FUNCTIONS OF THE BOARD OF DIRECTORS
The more specific functions of the Board of Directors shall be to:
a. Carry out the policies and instructions of the Council in a manner consistent with
the Articles of Incorporation and Bylaws;
b. Adopt such rules for the transaction of its business as may be deemed necessary;
c. At its discretion, appoint an Executive Director who shall select such other personnel
as may be provided for by the Board;
d. Exercise general responsibility in the formulation of programs of research and action;
E-5
e. Create such committees and delegate such authority to these committees as it may
deem expedient for carrying out the objectives of this organization;
f. In general, take such actions, adopt such policies, and cause the execution of such
documents as might be reasonably concurrent with the purposes of Council.
SECTION 3. COMPOSITION OF THE BOARD
The Board of Directors shall consist of twenty-one (21) elected members and, ex-officio,
the immediate Past President of the Council, the Executive Director, the Director of
Community Planning, and the Director of Community Resources. The ex-officio staff
members shall have no vote. '
SECTION 4. ELECTION OF BOARD MEMBERS
The elected members of the Board shall be elected at the Annual Meeting of the Council
for terms of three years, with eligibility for election to one additional three year term. If a
Board member serves as President in his or her sixth consecutive year on the Board, then
such immediate Past President may serve as a non-voting, ex-officio member of the Board
one additional year. With the exception of the one additional year of service on the Board
as immediate Past-President, no person shall serve as a member of the board for more
than six consecutive years. In making nominations each year for the Board, the
Nominating Committee shall endeavor to nominate persons to fill vacancies equal to
one-third (1/3) of the members of the Board, or as close to one-third as is possible.
SECTION 5. FILLING UNEXPIRED TERMS
If a Board member dies, resigns, or for any other reason leaves the Board with time
remaining on his/her terms, and if such vacancy arises between Annual Meetings of the
Council, the Board may appoint a person to fill such vacancy, and the person so
appointed will serve a three year term calculated from the Annual Meeting date closest to
the date of such appointment.
SECTION 6. BOARD MEETING
The Board of Directors shall meet in regular session no leas than four times each year at
such specific times and places as the President may determine. The President may at his
discretion call additional meetings of the Board and he must call such a meeting upon the
written request of at least five members of the Board. Written notice of the time and place
of each meeting shall be sent to the members of the Board at least seven (7) days before
the meeting.
SECTION 7. QUORUM
One-fourth of the members of the Board shall constitute a quorum for the transaction of
business at any regular or called meeting of the Board.
SECTION 8. SUSPENSION OF BOARD MEMBER
Upon the failure of any member of the Board of Directors to attend any two consecutive
board meetings, the Board may without notice terminate such person's membership, and
the vacancy so created shall be filled as hereinabove provided.
E-6
ARTICLE V. COUNCIL COMMITTEE
SECTION 1. NOMINATING COMMITTEES
a. This committee shall be composed of five (5) persons, all of whom must be organi-
zational representatives or individual members in the Council. They shall be elected
by the Board of Directors no later than March 31 of each year, the chairman to be
named by the President. Not more than two members of this Committee may be staff
members of organizations or agencies holding membership in the Council.
b. The Nominating Committee shall be responsible for nominating persons for election
to membership on the Board of Directors and to the various offices of the Council.
c. The Nominating Committee shall duly present its nominations at th® Annual Meeting
at which the elections are to take p ace. It shall also be the privilege of any member to
make further nominations from the floor at the Annual Meeting. No nominations may
be made in any manner unless the consent of the nominee has been secured in
advance. In the event of multiple nominations for a single office, the final vote shall
be by secret ballot; otherwise, voice vote shall be sufficient.
ARTICLE VI. BOARD COMMITTEES
SECTION 1. ESTABLISHMENT AND MEMBERSHIP OF STANDING AND
OTHER COMMITTEES
There shall be three Standing Committees: Executive, Advisory, and Public Relations.
The chairmen and all committee members shall be appointed by the President. Other
committees, standing or special, may be created by the Board of Directors which shall
determine their duties and the manner in which their members may be appointed. Each
committee shall consist of a minimum of three persons. The President shall announce his
standing committee appointments for a given year no later than the first Board meeting
following the Annual Meeting of the Council.
SECTION 2. EXECUTIVE COMMITTEE
The Executive Committee of the Board shall be composed of the President, who shall
serve as Chairman, the other officers of the Council, and the Chairmen of the Standing
Committees prescribed herein. The Executive Committee shall function in the place of the
Board of Directors between meetings of that body but its actions shall be subject to the
approval of the Board at its next meeting. This Committee shall meet on call of the
President.
SECTION 3. ADVISORY COMMITTEE
This Committee shall be composed of past presidents of the Council and such other
members as shall from.time to time be appointed by the President. This Committee shall
render such advice and assistance to the Board as the President may request.
SECTION 4. PUBLIC RELATIONS COMMITTEE
This Committee shall be of such size as the President may determine and shall be
responsible for planning and for assisting in the execution of a program of interpretation
which shall familiarize the general public with the needs and resources of the community
and with the efforts which the Council and its constituent units are making to plan for the
meeting of these needs and for the improvement and extension of resources.
E-7
ARTICLE VII. EXECUTIVE DIRECTOR AND STAFF
SECTION 1. POSITION AND QUALIFICATIONS FOR EXECUTIVE DIRECTOR
To assist the Council and the board of Directors, there shall be an Executive Director who
shall be professionally qualified in the field of community service organization.
SECTION 2. APPOINTMENTS
It shall be the responsibility of the Board of Directors to appoint the Executive Director who
shall serve at the pleasure of the Board. In consultation with the Personnel Committee of
the Board, the Executive Director shall be responsible for the appointment or dismissal of
all staff members provided for in pursuance of the preceding section.
SECTION 3. QUALIFICATIONS, DUTIES, WORKING CONDITIONS, AND
COMPENSATION OF STAFF MEMBERS
The Executive Director and the other members of the staff shall possess such specific
qualifications and receiv~ such compensation as the Board of Directors may prescribe.
SECTION 4. DUTIES OF THE EXECUTIVE DIRECTOR
The Executive Director shall be the administrative officer of the Council, under the
authority of the Board of Directors, of which he shall, ex-officio, be a member. He shall be
responsible for the effectuation of such policies and decisions as may have been laid
down by the Council, the Board, and for the coordination of such activities carried on by
the Council or any of its subsidiary units. In discharging these general functions, his more
specific responsibilities shall include:
a. Acting as advisor to all groups and individuals working under the auspices of the
Council, rendering them all possible assistance in the performance of their duties;
b. At the request of any agency or organization affiliated with the Council and with the
approval of the Board of Directors, serving as a consultant on matters involving
increased efficiency of operation, inter-agency cooperation, research, or program
planning;
In cooperation with the Treasurer and with the approval of the Board, administering
the financial resources of the Council and prepanng the annual budget for
consideration by the Board and the Council;
d. Supervising and evaluating the work of subordinate staff workers;
e. Serving as ex-officio member without vote of ail groups and committees functioning
within the program of the Council; and,
f. Performing such other duties as the Board may delegate.
ARTICLE VIII. QUORUM
At any duly scheduled or called meeting of the Council, a quorum shall consist of
one-fourth of the total number of organizational representatives and individual members.
E-8
ARTICLE IX. AUDITING OF BOOKS AND BONDING OF OFFICERS AND
The accounts of this organization shall be audited at the close of each fiscal year.
When required by the Board of Directors, a good and sufficient surety company bond for
the faithful performance of his duties shall be given by each officer and employee who
may be entrusted with any funds or property of the organization. The premium for such
bonds shall be paid by the Council. .
ARTICLE X. ~
SECTION 1. RULES OF ORDER
Robert's Rules of Order, Revised, shall be the parliamentary authority for all matters of
procedure as may be adopted by the Council or the Board of Directors.
SECTION 2. VOTING
At all meetings .of the Council, the Board of Directors, and the various committees which
may be established by these bodies, each individual participant shall have one vote upon
any motion or other item of business and, except as otherwise provided, a majority vote of
those present and voting shall rule.
ARTICLE XlI. ~
These Bylaws may be adopted, amended, or repealed, if not inconsistent with the Articles
of Incorporation of the Council, at any meeting of the Board of Directors, provided the
proposed additions, or changes in Bylaws have been submitted in writing to all members
of the Board of Directors not less than seven (7) days before the meeting at which formal
action on such Bylaws is sought.
ADOPTED:
SECRETARY:
E-9
A
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, ~IRGINIA 24011-15,95
WILBURN C. DIBLING, JR.
C~A~O,NEV December 16, 1991
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATRLEEN MARE KRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Exemption of property from taxation
Dear Mrs. Bowles and Gentlemen:
At the City Council meeting of November 11, 1991, Council had
before it the request of Council of Community Services that its
newly acquired property at 502 Campbell Avenue, S. W., be declared
tax exempt. This request was referred to the City Manager and City
Attorney. By this report, I am pleased to address the legal issues
surrounding exemption of property from real and personal property
taxation. Specifically, this report addresses the constitutional
basis for tax exemption, authority of the General Assembly,
restrictions on exempt property, the procedure for obtaining
exemption and the issues to be considered by City Council in acting
upon exemption requests.
EXEMPTION OF PROPERTY BY CONSTITUTION
The power to tax is an attribute of sovereignty. Localities
in Virginia are not sovereign, however, and necessarily depend on
an explicit delegation of authority from the Commonwealth to impose
taxes. See Board of Supervisors of Henrico County v. Corbett, 206
Va. 167, 142 S.E.2d 504 (1965); and City of Richmond v. Valentine,
203 Va. 642, 125 S.E.2d 854 (1962). The Commonwealth has full
power to confer taxing authority on cities, counties and towns,
subject only to constitutional restrictions.
Article X, ~1, Constitution of Virginia, establishes two
important principles with respect to taxation. First, all property
shall be taxed unless exempted pursuant to the Constitution.
Second, all taxes shall be uniform upon the same class of subjects
within the territorial limits of the authority levying the tax.
The same section reserves to the General Assembly the authority to
The Honorable Mayor and Members
of City Council
December 16, 1991
2
define and classify taxable subjects.
authority for local governments or
property from taxation.
There is no constitutional
their officers to exempt
Exemptions from property taxation are provided for in Article
X, S6. Four classes of property are exempted from taxation without
action of the General Assembly. These classes are (1) property
owned directly or indirectly by the Commonwealth or any political
subdivision thereof; (2) property owned and exclusively occupied or
used by churches or religious bodies for worship or for the
residences for their ministers; (3) private or public burying
grounds or cemeteries not operated for profit; and (4) property
owned by public libraries or by institutions of learning not
conducted for profit so long as such property is primarily used for
literary, scientific or educational purposes or purposes incidental
thereto. See Article X, S6(a)(1)(2)(3) and (4).
EXEMPTION OF PROPERTY BY CLASSIFICATION
OR DESIGNATION OF GENERAL ASSEMBLY
The four classes of property enumerated in the foregoing
paragraph are automatically exempted from taxation by the
Constitution without any action of the General Assembly. Property
may also obtain tax exemption by action of the General Assembly
taken pursuant to authorities bestowed upon it by the Constitution.
Article X, §6(a)(6), authorizes the General Assembly by three-
fourths vote of the members elected to each house to exempt
"[p]roperty used by its owner for [1] religious, [2] charitable,
[3] patriotic, [4] historic, [5] benevolent, [6] cultural, or [7]
public park and playground purposes .... "
Acting pursuant to its constitutional authority, the General
Assembly has exempted certain property from taxation by
classification. Included within this category is property
belonging to and actually and exclusively occupied and used by the
Young Men's Christian Associations and similar religious
associations (§58.1-3606(A)(5), Code of Virginia (1950), as
amended); buildings with the land they actually occupy and the
furniture and furnishings therein belonging to any benevolent or
charitable organization and used by it exclusively for lodge
purposes or meeting rooms (~58.1-3606(A)(7)); property of volunteer
fire departments and rescue squads (~58.1-3610); property of
Societies for the Prevention of Cruelty to Animals (S58.1-3613);
property of the Boy Scouts of America and Girl Scouts of the United
States of America (~58.1-3614); property of the American Red Cross
and local chapters (~58.1-3616); property of any church, religious
The Honorable Mayor and Members
of City Council
December 16, 1991
3
association or religious denomination used exclusively for
charitable, religious or educational purposes (S58.1-3617); and
property of incorporated alumni associations operated on a non-
profit basis for the benefit of colleges or other institutions of
learning located in Virginia (S58.1-3618).
Other properties have been designated as exempt from real and
personal property taxation by the General Assembly pursuant to its
authority under Article X, §6(a)(6) of the Constitution of
Virginia. For example, real and personal property of posts of the
American Legion and posts of Veterans of Foreign Wars have been
designated by the General Assembly as exempt from taxation.
Section 58.1-3607(A)(1). Since 1971, the General Assembly has
designated as tax exempt the property of more than 500 non-profit
organizations. See §58.1-3650, et seq. These non-profit
organizations include everything from the Glenwood Race Course at
Middleburg to the United States Slo-Pitch Softball Hall of Fame
Foundation, Inc., in Petersburg.
The General Assembly has designated as tax exempt
considerable property held by non-profit organizations within the
City of Roanoke. Included within this category are properties of
Western Virginia Foundation for the Arts and Sciences, Center in
the Square, Inc., Mill Mountain Playhouse, Roanoke Museum of Fine
Arts, Roanoke Valley Science Museum, Roanoke Valley Arts Council,
and Roanoke Valley Historical Society (1983 Acts of Assembly,
Chapter 43); Friendship Manor Apartment Village Corporation (1983
Acts, Chapter 430); Commonwealth Health Services Co., (1985 Acts,
Chapter 614); Virginia Synod Lutheran Homes, Inc., (1985 Acts,
Chapter 614); Imaging Center of Southwest Virginia, Inc., (1987
Acts, Chapter 280); Our Lady of the Valley, Inc. (1988 Acts,
Chapters 610 and 628); and Showtimers of Roanoke Valley, Inc. (1991
Acts, Chapter 351).
In each city, town or county, an inventory of all tax-exempt
real property is required to be maintained and an annual report
reflecting the assessed value of all tax-exempt property filed with
the State Department of Taxation. See ~58.1-3604. In the City of
Roanoke, this inventory is kept by and the required report filed by
the Commissioner of Revenue who is required by City Council to
prepare the annual land book and to extend real estate taxes based
on the assessments made by the Director of Real Estate Valuation.
See §§32-22 and 32-46, Code of the City of Roanoke (1979), as
amended.
The Honorable Mayor and Members
of City Council
December 16, 1991
4
RESTRICTIONS ON EXEMPT PROPERTY
Once a property has attained tax exempt status, such status
continues indefinitely without time limitation. Tax exempt
properties are, however, subject to several important restrictions.
First, when any exempt property is sold to a person not having
tax exempt status, it shall immediately become subject to taxation
and be assessed therefor. The taxes shall be prorated. Section
58.1-3601.
Second, when a part of a building or land which is tax exempt
is leased or is otherwise a source of revenue or profit and the
remainder of such building or land is used by an organization
exempt from taxation, then that portion of the building or land
which is leased or is otherwise a source of profit or revenue shall
be liable for taxation. The assessment of the taxable portion of
the property shall be computed on the basis of the ratio of the
space subject to any lease or otherwise the source of profit or
revenue to the entire property. Section 58.1-3603.
Third, when property is designated as tax exempt by the
General Assembly, such designation remains valid only as long as
the property is used "exclusively" for its tax exempt purpose. For
example, in the case of Friendship Manor Apartment Village
Corporation, Commonwealth Health Services Co., Virginia Synod
Lutheran Homes, Inc., Imaging Center of Southwest Virginia, Inc.,
Our Lady of the Valley, Inc., and Showtimers of Roanoke Valley,
Inc., the property of such organizations retains its tax exemption
only so long as it is used "exclusively for charitable and
benevolent purposes on a non-profit basis". With respect to
property of Western Virginia Foundation for the Arts and Sciences,
Center in the Square, Inc., Mill Mountain Playhouse, Roanoke
Museum of Fine Arts, Roanoke Valley Science Museum, Roanoke Valley
Arts Council and Roanoke Valley Historical Society, such property
retains it tax exemption only so long as its used "exclusively for
cultural purposes on a non-profit basis".
Enforcement of the foregoing restrictions is obviously very
important and should be pursued diligently by the appropriate City
officials.
SERVICE CHARGE IN LIEU OF TAXATION
With certain limited exceptions, a governing body is
authorized to impose and collect a service charge upon the owners
of tax exempt real estate. Section 58.1-3400. The amount of the
The Honorable Mayor and Members
of City Council
December 16, 1991
5
service charge authorized by S58.1-3400 shall be based on the
assessed value of the tax exempt real estate and the amount that
the City expended in the year preceding the year in which such
charge is assessed for the purpose of furnishing police and fire
protection and for collection and disposal of refuse. Section
58.1-3401(A). The service charge is calculated by dividing
expenditures for police and fire protection and for collection and
disposal of refuse by the assessed fair market value of all real
estate located in the City, including non-taxable property.
Section 58.1-3401(B). A ceiling of 20% of the real estate tax rate
is imposed with respect to any service charge. Section 58.1-
3401(C). Exempted from the service charge is property (1) owned by
churches or religious bodies and wholly or exclusively used for
religious worship, for the residence of any minister or for use as
a religious convent, nunnery, etc., and (2) property used or
operated exclusively for non-profit private educational or
charitable purposes. Section 58.1-3402. Property of the
Commonwealth is excluded from a service charge unless the value of
real property owned by the Commonwealth within a particular
locality exceeds 3% of the value of all real property located
within the locality. Section 58.1-3403.
Tax exempt organizations or organizations seeking tax
exemption may also volunteer to pay a service charge to the City.
For example, in 1983, Friendship Manor Apartment Village
Corporation volunteered to pay the City a service charge in the
amount of 5% of the real estate tax levy against real property of
the Corporation which would have been paid if the Corporation were
not exempt from taxation. City Council's support of the
Corporation's bill seeking tax exemption from the General Assembly
was conditioned upon the Corporation's payment of the service
charge voluntarily offered by the Corporation. See Resolution No.
26349, adopted January 17, 1983. The tradition of organizations
seeking support of City Council for tax exemption bills
volunteering to pay a service charge in the amount of 5% of the
real estate tax levy has been continued through the most recent
application which was that of Showtimers of Roanoke Valley, Inc.
See Resolution No. 30179-81390, adopted August 13, 1990. In at
least two cases, the General Assembly has provided, in designating
property as tax exempt, that the property will be tax exempt only
so long as the organization continues to pay the City of Roanoke an
annual service charge in an amount equal to 5% of the real property
taxes which would have been paid if the property were not exempt
from taxation. See 1987 Acts of Assembly, Chapter 280 (Imaging
Center of Southwest Virginia, Inc.) and 1988 Acts of Assembly,
Chapters 610 and 628 (Our Lady of the Valley, Inc.).
The Honorable Mayor and Members
of City Council
December 16, 1991
6
PROCEDURE FOR OBTAINING TAX EXEMPTION BY DESIGNATION
An organization seeking a tax exemption by designation of the
General Assembly should, as a first step, file a petition with City
Council describing the property for which the exemption is sought,
stating the basis for the requested exemption and addressing those
issues required by S30-19.04(B) to be addressed. A copy of any tax
exemption granted by the Internal Revenue Service should be
attached to the petition.
Subsequent to the filing of a petition, the City Council shall
publish notice of a required public hearing in a newspaper of
general circulation. The public hearing shall be held not less
than five days after the notice is published in the newspaper, and
the organization requesting tax exemption may be required to pay
the cost of publication. Section 30-19.04(B).
No committee of the General Assembly may consider any property
tax exemption until a resolution supporting or refusing to support
such exemption has been adopted by the relevant governing body. In
lieu of such resolution, the General Assembly may accept evidence
that the relevant governing body has been requested to adopt a
resolution and has failed to act on the request or otherwise
refused to adopt such resolution. Section S30-19.04(A). No bill
providing for designation of property to be exempt from taxation
shall be introduced for consideration by the General Assembly after
the first calendar day of any session. Section 30-19.1:2.
Although an organization seeking tax exemption by designation
of the General Assembly is required to first present its request to
the appropriate local governing body as a condition precedent to
consideration of the required bill by any committee of the General
Assembly, there is no requirement that the organization obtain a
favorable response from the local governing body. The General
Assembly may grant tax exemption over the objection of the local
governing body where the property is located.
ISSUES TO BE CONSIDERED BY CITY COUNCIL IN
ACTING UPON A REQUEST FOR TAX EXEMPTION
According to S30-19.04(B), before a local governing body may
adopt a resolution expressing its position as to a requested tax
exemption, the governing body shall consider the following issues:
The Honorable Mayor and Members
of City Council
December 16, 1991
7
Whether the organization
taxation pursuant to §501(c)
Revenue Code of 1954;
is exempt from
of the Internal
Whether an alcoholic beverage license has been
issued for serving alcoholic beverages on the
property for which exemption is sought;
Whether any director or officer of the
organization seeking tax exemption is paid
compensation in excess of a reasonable
allowance for salaries or other compensation
for personal services actually rendered;
Whether any part of the net earnings of the
applicant organization inures to the benefit
of any individual, and whether any significant
portion of the service provided by such
organization is generated by funds received
from donations, contributions or local, state
or federal grants;
Whether the organization provides services for
the common good of the public;
Whether a substantial part of the activities
of the organization involves carrying on
propaganda, attempting to influence
legislation or participating in political
campaigns;
Whether any rule, policy or practice of the
organization discriminates on the basis of
religious conviction, race, color, sex or
national origin; and
Any other criteria, facts and
which the governing body deems
the adoption of such resolution.
circumstances
pertinent to
Thus, there is no prohibition against City Council's inquiring into
additional matters as a prerequisite to Council's adoption of a
resolution. City Council may, by resolution, establish a policy
of inquiring into additional areas not specifically enumerated by
S30-19.04(B) or Council may inquire into additional areas on a case
by case basis.
The Honorable Mayor and Members
of City Council
December 16, 1991
8
I trust that the information contained in this report will
prove useful to City Council in consideration of tax exemption
requests. I shall be pleased to address any additional questions
that City Council may have in this matter.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
cc:
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Nadine C. Minnix, Acting Director of Real Estate Valuation
Raleigh Campbell, Executive Director, Council of Community
Services
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, V'~rginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAIiIN
Deputy City Clerk
File #60-72
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30832-010692 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for appropriation
of $11,500.00 to Social Services - Purchased Services, in order to provide funds for
Independent Living Services to eligible foster care children. Ordinance No. 30832-
010692 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 6, 1992.
Sincerely, ~. ff'~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Resources
Ms. Corinne B. Gott, Manager, Social Services
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
The Sixth Day of January, 1992.
No. 30832-010692.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
& o riatio s
Health and Welfare
Social Services - Services
(1) .................
$14,490,017
6,319,305
Revenue
Grants-in-Aid Commonwealth Welfare (2) .....................................
1) Purchased
Services
2) Other
Purchased
Services
(001-054-5314-3160) $ 11,500
(001-020-1234-0683) 11,500
$52,742,679
8,843,087
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
Janua~r~ 6~ 19~2 ....
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: INDEPENDENT LIVING SERVICES
I. BACKGROUND
The State Department of Social Services has~ since the adoption of
the FY 91-92 budget~ allocated $11,500 to the local Social Services
Department to provide Independent Living Services for eligible
foster care children aged 16 to 18.
Allocation provides funds for services to improve care and preparation
of teenagers and other children in foster care for, ultimately,
independent living through foster home recruitment, training of foster
parents and social work staff, and development of local training
efforts to help foster care youth to develop skills necessary for
successful independent living.
II. CURRENT SITUATION
A. Independent Livin~ Services are 100% reimbursed by the State Department
of Social Services.
B. City Council is requested to appropriate revenue for supplemental funds
allotted by the State Department of Social Services.
III. ISSUES
A. Services to eligible foster care children.
B. Funding.
IV. ALTERNATIVES
A. Appropriate revenue of $11~500 to provide for Independent Living
Services to eligible children.
Services to eligible children 16 years and older will be available
to assist them in making the transition from foster care to
independent living. Foster home recruitment and training
activities can be provided to insure appropriate care for children
in foster care.
Page Two
2. Funding is 100% reimbursed by the State Department of Social
Services.
Do not appropriate revenue to provide for Independent Living Services.
1. Services to eligible foster care children and certain recruitment/
training activities for foster parents cannot be provided.
2. Funding. Not an issue.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and increase
Revenue estimate of funds received from the State Department of Social
Services Account #001-020-1234-0683 and corresponding increase in
Expenditure Account #001-054-5314-3160 by $11,500.
CC
Respectfully submitted,
Wi Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Superintendent of Social Services
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDI~.A H. EAKIN
Deputy City Clerk
File #20-514
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30834-010692 authorizing execution of an
agreement 'zrith the Virginia Department of Transportation for installation of traffic
signal equipment at the intersection of Peters Creek Road, Northside High School
Road (State Route 1402) and the Kroger Office Building driveway; and further
authorizing execution of agreements with the County of Roanoke, the School Board
of the County of Roanoke and the Kroger Company allocating the cost of such
project. Ordinance No. 30834-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Robert K. Bengtson, Acting Manager, Signals and Alarms
MARY F. PARLOR
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'wginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDlOt H. EAKIN
Deputy City Clerk
File #20-514
Mr. Edwin A. Sieveking, President
Mid Atlantic Marketing Area
The Kroger Company
P. O. Box 14002
Roanoke, Virginia 24038
Dear Mr. Sieveking:
I am enclosing copy of Ordinance No. 30834-010692 authorizing execution of an
agreement with the Virginia Department of Transportation for installation of traffic
signal equipment at the intersection of Peters Creek Road, Northside High School
Road (State Route 1402) and the Kroger Office Building driveway; and further
authorizing execution of agreements with the County of Roanoke, the School Board
of the County of Roanoke and the Kroger Company allocating the cost of such
project. Ordinance No. 30834-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
MFP: sw
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #20-514
Dr. Bayes Wilson, Superintendent
Roanoke County Schools
526 College Avenue
Salem, Virginia 24153
Dear Mr. Wilson:
I am enclosing copy of Ordinance No. 30834-010692 authorizing execution of an
agreement with the Virginia Department of Transportation for installation of traffic
signal equipment at the intersection of Peters Creek Road, Northside High School
Road (State Route 1402) and the Kroger Office Building driveway; and further
authorizing execution of agreements with the County of Roanoke, the School Board
of the County of Roanoke and the Kroger Company allocating the cost of such
project. Ordinance No. 30834-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely, ~gL,.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PA10~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #20-514
Mr. Elmer C. Hodge
County Administrator
Roanoke County
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Mr. Hodge:
I am enclosing copy of Ordinance No. 30834-010692 authorizing execution of an
agreement with the Virginia Department of Transportation for installation of traffic
signal equipment at the intersection of Peters Creek Road, Northside High School
Road (State Route 1402) and the Kroger Office Building driveway; and further
authorizing execution of agreements with the County of Roanoke, the School Board
of the County of Roanoke and the Kroger Company allocating the cost of such
project. Ordinance No. 30834-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Ms. Mary H. Allen, Clerk of the Board, Roanoke County Board of
Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798
MARY F. PA.IO~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAl~N
Deputy City Clerk
File #20-514
Mr. Fred C. Altizer, Jr.
Resident Engineer
Virginia Department of Transportation
714 South Broad Street
Salem, Virginia 24153
Dear Mr. Altizer:
I am enclosing copy of Ordinance No. 30834-010692 authorizing execution of an
agreement with the Virginia Department of Transportation for installation of traffic
signal equipment at the intersection of Peters Creek Road, Northside High School
Road (State Route 1402) and the Kroger Office Building driveway; and further
authorizing execution of agreements with the County of Roanoke, the School Board
of the County of Roanoke and the Kroger Company allocating the cost of such
project. Ordinance No. 30834-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The Sixth Day of January, 1992.
No. 30834-010692.
VIRGINIA,
AN ORDINANCE authorizing the execution of an appropriate
agreement with the Virginia Department of Transportation for the
installation of traffic signal equipment at the intersection of
Peters Creek Road, Northside High School Road (State Route 1402)
and Kroger Office Building Driveway; authorizing the execution of
agreements with the County of Roanoke, the School Board of the
County of Roanoke and the Kroger Company allocating the cost of
such project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an agreement with the Virginia
Department of Transportation (VDOT) authorizing VDOT to install the
necessary traffic signal equipment at the intersection of Peters
Creek Road, Northside High School Road (State Route 1402) and
Kroger Office Building Driveway and to commit the City to pay
seventy-five percent (75%) of the actual cost of such project, such
agreement to be substantially in the form attached to the City
Manager's report to Council dated January 6, 1992, and in such form
as is approved by the City Attorney.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, appropriate agreements with the
County of Roanoke (the "County") and the School Board of the County
of Roanoke (the "School Board") agreements obligating the County
and the School Board each, to reimburse the City twelve and a half
percent (12.5%) of the actual cost of such project and an agreement
with the Kroger Company ("Kroger") obligating Kroger to reimburse
the City twenty-five percent (25%) of the actual cost of such
project, all agreements to be upon such terms and conditions deemed
appropriate by the City Manager and in accordance with the
recommendations contained in the City Manager's report to Council
dated January 6, 1992, each agreement to be in such form as is
approved by the City Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKI .
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #60-20-514
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30833-010692 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for appropriation of
$55,275.00 to Traffic Engineering - Peters Creek Road]Northside High School Road,
in connection with execution of agreements with the County of Roanoke, the Kroger
Company, and the Virginia Department of Transportation for installation of a traffic
signal at the intersection of Peters Creek Road, Northside High School Road, and the
Kroger Office building driveway. Ordinance No. 30833-010692 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 6,
1992.
Sincerely, ~c~__
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene o
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Robert K. Bengtson, Acting Manager, Signais and Alarms
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The Sixth Day of January, 1992.
No. 30833-010692.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
VIRGINIA
& o riations
Traffic Engineering $ 1,284,850
Peters Creek Road/Northside High School Road (1-2).. 55,274
Traffic Signals (3) ................................. 656,864
Revenu~
Accounts Receivable - Kroger (4) $
Accounts Receivable - Roanoke County (5) ............
Accounts Receivable - Roanoke County School
Board (6) .........................................
18,424
9,213
9,213
1) Appropriations
from Third Party
2) Appropriations from
General Revenue
3) Appropriations from
General Revenue
4) Accounts Receivable-
Kroger
5) Accounts Receivable-
Roanoke County
6) Accounts Receivable-
Roanoke County
School Board
(008-052-9563-9004)
(008-052-9563-9003)
(008-052-9560-9003)
(oo8-1284)
(oo8-1285)
(008-1286)
$ 36,850
18,425
(18,425)
18,424
9,213
9,213
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Roanoke, Virginia
'91
Dear Members of Council:
SUBJECT:
PROPOSED TRAFFIC SIGNAL AT THE INTERSECTION OF
PETERS CREEK ROAD, NORTHSIDE HIGH SCHOOL ROAD,
AND THE KROGER OFFICE BUILDING DRIVEWAY
I. Backqround:
Numerous requests for traffic signalization at the
intersection of Peters Creek Road, Northside High
School Road (State Route 1402), and the Kroger Office
Building Driveway have been made by motorists that
regularly use this intersection.
Intersection described above lies within Roanoke City
limits, as does the Kroger Office Building. The North-
side High School Road lies in Roanoke County (see
Attachment A).
Traffic counts conducted at this intersection indicate
that traffic signalization is warranted according to
the Manual on Uniform Traffic Control Devices (MUTCD).
Rankinq of intersections in the City of Roanoke that
meet MUTCD warrants for signalization indicates that
the subject intersection ranks second on a list of
twelve (12) intersections that are under consideration
for signalization. The top rated intersection is
Colonial Avenue at Overland Road, S.W.
II. Current Situation:
Cost estimate of $73,698.24 has been prepared by VDOT
for installation of the subject signal installation
(see Attachment B).
Virqinia Department of Transportation (VDOT) has ex-
pressed its willingness to help expedite the installa-
tion of the subject traffic signals by administering
the construction of this signalization project, as well
as participate in 25 percent of the cost of the project
(see Attachment C - draft agreement).
The Kroqer Company and Roanoke County have each indi-
cated a willingness to contribute 25 percent of the
installation cost up to a maximum of $25,000 each for
this signalization project. Roanoke County share is
shared evenly between County Administration and County
School Board (see Attachments D, E, and F).
Page 2
III.
D. City of Roanoke will
percent installation cost. This
using funds from Traffic Signals
008-052-9560-9065).
Issues:
Traffic flow and safety
B. Fundinq
C. Cost Sharinq
D. Timinq
need to fund the remaining 25
can be accomplished
General (Account No.
IV. Alternatives:
Authorize the City Manager, in a form acceptable to the
City Attorney, to execute separate agreements with the
County of Roanoke and Kroger by which each would pay 25
percent of the actual cost of traffic signalization at
the Peters Creek Road/Northside High School Road/
Kroger Office Building intersection; and with the VDOT
to install the necessary traffic signal equipment and
bear 25 percent of the actual cost of traffic signal-
ization.
Traffic flow and safety for motorists at this in-
tersection would be enhanced.
Fundinq required of the City of Roanoke is
$18,424.56, and is available in Traffic Signals -
General (Account No. 008-052-9560-9065).
Cost sharinq divides the cost evenly among the four
(4) parties: VDOT, County of Roanoke, Kroger, and
City of Roanoke. The City must front-fund 75 per-
cent of the total cost (which is $55,273.68) to
VDOT. Based on the actual cost incurred by VDOT,
the City will be reimbursed or billed for the dif-
ference. The City would then collect the actual
County and Kroger shares after the traffic signal
is installed and functional.
Page 3
Timinq of the project would be that VDOT install
traffic signalization within three months. VDOT is
able to expedite this work inasmuch as they
already have a contractor set up to do signaliza-
tion work on an as-needed basis.
Do not authorize the City Manager to execute agreements
that would enable traffic signalization at Peters Creek
Road/Northside High School Road/Kroger Office Building
intersection.
Traffic flow and safety at this intersection would
not be improved.
Fundinq would not be needed for this project at
this time. Funds could be used for other traffic
signal improvements.
Cost sharinq by VDOT, Roanoke County, and Kroger is
not guaranteed in the future.
Timinq would not be an issue. If installed by City
contract/City forces at a later date, project would
require nine to twelve months to complete after
notice to proceed is received.
Recommendation is that City Council concur in the follow-
ing:
Authorize the City Manaqer, in a form acceptable to the
City Attorney, to execute an agreement with the VDOT by
which it would install the necessary traffic signal
equipment and bear 25 percent of the actual cost of
traffic signalization; and separate agreements with the
County of Roanoke and the School Board of Roanoke
County by which each would pay 12.5 percent of the
actual cost of traffic signalization (for a total 25
percent County share) and with Kroger by which it would
pay 25 percent of the actual cost of traffic signaliza-
tion at the Peters Creek Road/Northside High School
Road/Kroger Office Building intersection, each to be
guaranteed by "letter of credit" and paid when traffic
signal is installed and functional.
Page 4
WRH/RKB/fm
Appropriate $55,273.68 to an account to be established
by the Director of Finance, $18~424.56 of which is to
be transferred from Traffic Signals - General (Account
No. 008-052-9560-9065) and $36~849.12 to be reimbursed
by The Kroger Company and Roanoke County.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments:
A - map
B - cost estimate (5 pages)
C - VDOT draft agreement (3 pages)
D - Kroger letter
E - County action (2 pages)
F - County School Board resolution
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Acting Manager, Signals & Alarms
F. C. Altizer, Jr., Resident Engineer, Salem Residency, VDOT
Elmer C. Hodge, County Administrator, Roanoke County
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Edwin A. Sieveking, President, Mid Atlantic Marketing Area,
The Kroger Company
ATTACHMENT A
~UBJECT INTERSECTION
-WINTER
PARK
PARI'RI])G
LN
$OIUX
CIR
COUNTRYSIDE
G£L.F COURSE
Run Date: 05-Dec-91
~TAC~E~£ B
PROJECT ESTIMATE
TS01-962-902 SALEM DISTRICT
PROJECT: 0117-080-952-000 SUBTOTAL: $73,371.24
WORK ORDER: $327.00
COUNTY: CITY OF ROANOKE GRAND TOTAL: $73,698.24
LOCATION: 117, 1402 & KROGER OFFICES
BID ITEM DESCRIPTION UNIT COST QUANTITY COST
00100 MOBILIZATION
00124 ROCK EXCAVATION
10104 AGGR. MATL.
NO. 21 OR 21A
10580 PORTLAND CEMENT
CONCRETE PATCH
10581 ASPHALT CONCRETE
PATCH
13220 CEM. CONC. SIDEWALK 4"
24278 GROUP 2 CHANNELIZING
DEVICES
24280 WARNING LIGHTS
24281 ELECTRONIC ARROW
24282 FLAGGERS
24284 STORAGE
50204 SIGN POST WOOD 4" X 4"
50206 SIGN POST WOOD 6" X 6"
51030 CONTROLLER
51139 INSTALL CONTROLLER
51143 INSTALL COORD. UNIT
TIME BASE TYPE
51160 SIGNAL LOAD SWITCH
51163 SOLID-STATE FLASHER,
DOUBLE CIRCUIT
51168 ELECTRICAL SERVICE
SE-3
$312.50
$12.05
10.00 $3,125.00
10.00 $120.50
$709.65 $0.00
$638.39 10.00 $6,383.90
$34.16 $0.00
$0.69
$0 33
$6 68
$17 50
$2,000 O0
$3 38
$4 59
$5,529 42
$105 64
$75.00
$39,59
$475.23
$470.46
50.00 $34.50
50.00 $16.50
20.00 $133.60
10.00 $175.00
$0.00
$0.00
$0.00
1.00 $5,529.42
$0.00
$0.00
$0.00
$0.00
1.00 $470.46
Run Date: 05-Dec-91 PROJECT ESTIMATE
51169
51170
51179
51180
51196
51210
51240
51245
51248
51250
51251
51252
51253
51255
51256
51257
51284
51286
51288
ELECTRICAL SERVICE
SE-4
ELECTRICAL SERVICE
SE-5
TRAFFIC SIGNAL HEAD
SECTION, 8" STANDARD
TRAFFIC SIGNAL HEAD
SECTION, 12" STANDARD
PEDESTRIAN SIGNAL HEAD
SP-3 OR 4
PEDESTAL POLE
PF-2 10'
CONCRETE FOUNDATION
PF-2
CONCRETE FOUND. CF-1
CONCRETE FOUNDATION
PF-4 12'0"
CONCRETE FOUNDATION
PF-4 14'0"
CONCRETE FOUNDATION
PF-4 16'0"
CONCRETE FOUNDATION
PF-4 18'0"
CONCRETE FOUNDATION
PF-4 20'0"
CONCRETE FOUNDATION
PF-5 9'0"
CONCRETE FOUNDATION
PF-5 12'0"
CONCRETE FOUNDATION
PF-5 15'0"
SIGNAL POLE MP-2
TYPE I
SIGNAL POLE MP-2
TYPE II
SIGNAL POLE MP-1
TYPE I
$398.51
$513.73
$89.97
$100.36
$213.90
$257,83
$244,23
$621.63
$2,413.46
$2,787,92
$3,0Z6.67
$~,451.12
$~,~25.58
$2,951.02
$2,340.85
$3,112.17
$1,993.40
36,00
1.00
4,00
4.00
$0,00
$0.00
$0,00
$3,612.96
$0.00
$0,00
$0,00
$621.63
$0.00
$11,151,68
$0,00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$12,448.68
$0.00
Run Date: 05-Dec-91 PROJECT ESTIMATE
51290
51291
51292
51293
51294
51296
51298
51300
51460
51530
51532
51540
51541
51544
51546
51598
51599
51600
51602
51607
51615
51700
SIGNAL POLE MP-1
TYPE II
MAST ARM 30'
MAST ARM 40'
MAST ARM 50'
MAST ARM 60'
INSTALL SIGNAL POLE
MP-2
INSTALL SIGNAL POLE
MP-1
INSTALL MAST ARM
WOOD POLE CL. 4 40'
MAGNETIC DETECTOR
AMPLIFIER
MAGNETIC DETECTOR
SENSING ELEMENT TD-2
LOOP DETECTOR
AMPLIFIER
SIGNAL JUNCTION BOX
JB-1A, lB OR 1C
SIGNAL JUNCTION BOX
JB-3A, 3B OR 3C
SIGNAL JUNCTION BOX
JB-5A, 5B OR 5C
8/3 CONDUCTOR CABLE
12/1 CONDUCTOR CABLE
14/2 CONDUCTOR CABLE
14/4 CONDUCTOR CABLE
14/7 CONDUCTOR CABLE
14/1 ENCLOSED COND.
CABLE
14/2 CONDUCTOR CABLE,
SHIELDED
$2,023.87
$728.01
$882.02
$1,275.45
$1,641.46
$151.36
$151.36
$200.00
$560.28
$199.33
$230.78
$110.17
$305.96
$375.94
$467.92
$1.72
$0.38
$0.49
$0.76
$0.91
$0.33
$1.41
10.00
5.00
30.00
1110.00
2740.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,101.70
$1,529.80
$0.00
$0.00
$51.60
$0.00
$0.00
$843.~0
$0.00
$904.20
$0.00
Run Date:
51716
51730
51731
51735
51738
51740
51744
51745
51748
51755
51774
51800
51822
51823
51830
51832
51840
51841
51842
51843
51844
05-Dec-91 PROJECT ESTIMATE
INSTALL CONDUCTOR
CABLE
SPAN WIRE, 1/2"
INSTALL SPAN WIRE, 1/2"
TETHER WIRE, 1/4"
1" METAL CONDUIT
(SIGNAL)
i 1/4" METAL CONDUIT
(SIGNAL)
i 1/2" METAL CONDUIT
(SIGNAL)
2" CONDUIT (SIGNAL)
2" METAL CONDUIT
(SIGNAL)
3" CONDUIT (SIGNAL)
JACKED 5" PIPE
(SIGNAL)
PEDESTRIAN PUSH BUTTON
HANGER ASSEMBLY
SW-1 OR 2, ONE WAY
HANGER ASSEMBLY
SW-1 OR 2, TWO WAY
HANGER ASSEMBLY
SM-3, ONE WAY
HANGER ASSEMBLY
SMB-1, ONE WAY
HANGER ASSEMBLY, SMB-3,
(TRAFFIC), ONE WAY
HANGER ASSEMBLY, SMB-3,
(PEDESTRIAN), ONE WAY
HANGER ASSEMBLY, SMB-3,
(PEDESTRIAN), TWO WAY
HANGER ASSEMBLY, SMD-1
HANGER ASSEMBLY, SMD-2
$0.50
$2.94
$2.56
$0.79
$4.28
$4.41
$4.17
$1.54
$6.86
$2.64
$38.24
$97.57
$104.61
$156.00
$134.80
$52.09
$77.16
$77.16
$151.09
$75.79
$106.59
2285.00
486.00
458.00
70.00
20.00
190.00
12.00
$1,142.50
$0.00
$1,244.16
$361.82
$299.60
$88.20
$0.00
$292.60
$0.00
$0.00
$0.00
$0.00
$1,255.32
$o.o0
$0.00
$o.oo
$0.00
$0.00
$0.00
$0.00
$0.00
Run Date: 05-Dec-91 PROJECT ESTIMATE
51905 TRENCH EXCAVATION
ECI-1 (SIGNAL) $1.95
51910 SAW CUT $3,51
51943 RELOCATE EXISTING
CONTROLLER $155,64
51951 INSTALL SIGN $86.43
51952 REMOVE EXISTING POLE $204.38
51953 REMOVE EXISTING
FOUNDATION $204.43
51954 REMOVE EXISTING SIGNAL
HEAD $25.00
51955 REMOVE EXISTING
CONTROLLER $187,50
51956 REMOVE EXISTING
MANHOLE/JUNCTION BOX $116.93
51958 REFURBISH EXISTING
POLE $362.86
51959 REFURBISH EXISTING
SIGNAL HEAD $157.29
51960 RELOCATE EXISTING
SIGNAL HEAD $33.14
51961 TRAINING $45.00
168.00
1760.00
$327.60
$6,177.60
$0.00
$0,00
$0,00
$0 O0
$0 O0
$0 O0
$0 O0
$0 O0
$0 O0
$0.00
$0,00
WORK ORDER NO. i (APPROVED 03/04/91)
24271 TRUCK MOUNTED CRASH
CUSHION $16.35 20.00 $327.00
SUB TOTAL 1: $59,771.13
10% ENG: $5,977,11
INSP COST: $7,950,00
TOTAL: $73,698.24
CITY OF ROANOKE SHARE (75%): $55,273,68
VDOT SHARE (25%): $18,424.56
TOTAL: $73,698.24
ATTACHMENT C
THIS AGREEMENT, made this day of December, 1991 between the
Commonwealth of Virginia, acting by and through Its Depat'hnent of Transportation,
hereinafter referred to as Commonwealth, and the City of Roanoke, Virginia, hereinafter
referred to as City.
WITNESSETH, That Whereas the City Is desirous of installing a traffic signal at
the intersection of Peters Creek Road, State Route 1402 and the entrance to th~ Kroger
Company offices, in the City of Roanoke, Virginia; and that the Commonwealth has
agreed to install a traffic signal at the aforementioned intersection; and that the parties
have agreed to share in the responsibility for the installation of the traffic signal and
wish to document in writing their agreement together:
NOW THEREFORE, In consideration of the premises, the Commonwealth and the
City agree as follows:
I. The Commonwealth agrees to install a traffic signal at the intersection of
Peters Creek Road, State Route 1402 and the entrance to the Kroger Company offices,
City of Roanoke, Virginia. The Commonwealth will be fully responsible for the technical
and physical design of the signal and for its installation. The Commonwealth agrees
that the traffic signal will be designed and installed in such a manner as to enable
traffic to enter State Route 1402 and the entrance to the Kroger Company offices from
either direction on Peters Creek Road without hindrance of oncoming traffic at
reasonable intervals and also allow traffic to leave State Route 1402 and the Kroger
Company offices and enter Peters Creek Road without hindrance of through traffic on
Peters Creek Road at reasonable intervals.
2. The Commonwealth will be responsible for the design, installation and
inspection of the traffic signal during the construction phase and will pursue the design
and installation of the traffic signal with reasonable diligence. The parties anticipate
that the Commonwealth will install this traffic signal under the existing regional signal
contract using only those pay items as outlined in the present regional signal contract
document.
3. The Commonwealth will be responsible only to the extent of payment of
twenty-five (25) percent of the cost of the traffic signal.
4. In consideration of the Commonwealth's agreement to install a traffic signal
at the intersection of Peters Creek Road, State Route 1402 and the entrance to the
Kroger Company offices, the City agrees to be responsible for any and all right of way
acquisitions necessary for the safe and proper installation of the traffic signal and for
all maintenance agreements necessary for the future maintenance of the traffic signal.
It is specifically understood and agreed that upon completion of the traffic signal
installation the City shall be responsible for any and all future maintenance and repairs
of the traffic signal. The City further agrees to be responsible for providing the electrical
service for the traffic signal, any and all utility adjustments and relocations and all
pavement markings, permanent signs and pavement messages as required by the
Manual on Untforrn Tra[[lc Control Devices, 1988 Edition, as amended.
5. The City agrees to pay the Commonwealth, prior to the installation of the
traffic signal, seventy-five (75) percent of the estimated cost. Upon completion of the
traffic signal, should the actual cost exceed the estimated cost, the Commonwealth will
bill the City for the amount in excess. Should the actual cost be less than the estimated
cost, the Commonwealth will promptly reimburse the City for their overpayment.'
WITNESS the fonowing signatures and seals.
COMMONWEALTH OF VIRGINIA,
acting by and through its
Deparhnent of Transportation
By:
(SEAL)
J. S. Hodge
Chief Engineer
CITY OF ROANOKE, VIRGINIA
By: (SEAL)
STATE OF VIRGINIA,
City/County of
I,
do certify that
the foregoing writing, bearing date on the day of
acknowledged the same before me in the City/County aforesaid.
My term of office expires
Given under my hand this day of , 1991.
, To-wit:
, a Notary Public in and for the State of Virginia, at large,
and , whose names are signed to
, 1991, have each
Notaiy Public
STATE OF VIRGINIA,
City/County of
I,
do certify that
the foregoing writing, bearing date on the . day of
acknowledged the same before me in the City/County aforesaid.
My term of office expires
Given under my hand this day of , 1991.
, To-wit:
, a Notary Pub]lc in and for the State of Virginia, at large,
and , whose names are signed to
, 1991, have each
Notary Public
LEGAL REVIEW
FISCAL REVIEW
ATTACHMENT D
EDWIN A. SIEVEKING
December 3, 1991
Mr. Robert K. Bengtson
City Traffic Engineer
City of Roanoke
215 Church Ave.,
Roanoke, Virginia 24011
Dear Mr. Bengtson:
As per our telephone conversation of this date and my earlier tele-
phone conversation with Councilman Beverly Fitzpatrick, The Kroger
Co. will fund up to one fourth of the total cost, not to exceed $25,000,
for the complete inst-ll-tion of traffic signals at the intersection
of Peters Creek Road and Northside High School Road.
It is my understanding that you will need certain written releases
from The Kroger Co. for the easements needed for the iast-ll-tion
of the traffic signals. You should work with Fenton Childers, Real
Estate Manager for The Kroger Co., to assure that these easements
can be attained es per your requirements.
We understand that the installation of the above referenced traffic
signals will be going forward in the near future. If we can be of
further help in the completion of this matter, please let os know.
Sincerely,
Cy:
Councilman Beverly Fit~oatrick
Mr. Elmer Hodge
Dr. Beyse Wilson
Mr. Fenton Childers
ATTACHMENT E
ACTION NO. A-t11991-3
ITEM NUMBER ~ --~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 19, 1991
AGENDA ITEM:
Request for funds for a traffic signal at the
intersection of Northside High School Road and
Peters Creek Road.
COUNTY ADMINISTRATOR' S COM34ENTS: ~~/~
EXECUTIVE SUMMARY:
Current estimate for installation of this signal is $100,000.
Tke .cost would be shared equally by Roanoke County, the City of
Roanoke, Virginia Department of Transportation and Kroger Food
Stores.
BACKGROUND:
For the past five years there has been an on-going effort to
have a traffic signal installed at the intersection of Northside
High School Road and Peters Creek Road. Concerns over the need for
this signal have been expressed by Kroger on behalf of its more
than 300 employees, the Northside High School and Jr. High School
Administrations and P.T.A.'s on behalf of their students, and by
the Roanoke County Chief of Police regarding the safety of officers
who come and go from the Roanoke County Public Safety Center.
A 1986 traffic study indicated that signal was warranted at
this location. There have been a number of collisions and near
misses since that time. However, despite that, and numerous
letters and petitions, no action has yet been taken.
Roanoke County Staff has worked with the City of Roanoke, VDOT
and Kroger to arrange a joint project. The other entities have
agreed to pay their share of the cost. The Roanoke County School
Administration has agreed to pay one-half the County portion. Once
the project is approved, it is expected to take six to nine months
before the signal would be installed.
FISCAL IMPACT:
The County's share from the Capital Fund Unappropriated
Balance is $12,500.
STAFF RECOMMENDATION:
Staff recommends that $12,500 be appropriated from the Capital
Fund Unappropriated Balance to allow this project to proceed.
Respectfully submitted,
Donnie C. Myers
Assistant Administrator
Approved by,
Elmer C.
County Administrator
ACTION VOTE
Approved
Denied
Received
Referred
To
(~ Motion by: Bob L. Johnson No Yes Abs
) motion to approve $12,500 Eddy x
) from CaDital Fund Johnson x
) McGraw x
) Nickens x
Robers x
cc:
File
Donnle C.~Myers,,Assistant Administrator
Diane Hyatt, Director, Finance
Reta Busher, Director, Management & Budget
Dr. Bayes Wilson, Superintendent, Schools
ATTACHMENT F
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA, MEETING IN REGULAR SESSION AT 7 P.M. ON DECEMBER 12,
1991 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING,
SALEM, VIRGINIA.
RESOLUTION AUTHORIZING EXPENDITURE OF $12,500.00
FOR THE INSTALLATION OF A TRAFFIC LIGHT ON PETERS
CREEK ROAD AT ITS INTERSECTION WITH NORTHSIDE
HIGH SCHOOL ROAD.
WHEREAS, the Roanoke County School Board has been
concerned for the safety of students, faculty and other motorists
ingressing and egressing Northside High School Road at its
intersection with Peters Creek Road, and
WHEREAS, this concern has been
County; Roanoke City; and
ingressing and egressing at said
each expressing a willingness
installation of a traffic light at
shared with Roanoke
the Kroger Co., which has employees
intersection, to the point of
and commitment to fund the
THEREFORE,
AYES: Paul G.
Pafford,
NAYS: None
TEST~
~Clerk
said intersection;
BE IT RESOLVED, that the County School Board
of Roanoke County, on motion of Paul G. Black and duly seconded,
approves
school operating fund on June 30, 1991 as its portion
to install said traffic light.
Adopted on the following recorded vote:
Black, Maurice L. Mitchell, Charlsie
Barbara B. Chewning, Frank E. Thomas
expending $12,500.00 from the unexpended balance in the
of the cost
MARY F. PAP. I/F~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
File #121-123
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30835-010692 authorizing an agreement with
the United States Marshals Service to provide reimbursement of up to $250,000.00
of the cost of completing a pod in the Roanoke City jail. Resolution No. 30835-010692
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, January 6, 1992.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
The Honorable W. Alvin Hudson, City Sheriff
Mr. Joel M. Schlanger, Director of Finance
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAI~N
Deputy Cily Clerk
File #121-123
Mr. Donald Benson
United States Marshal
Western Virginia
247 Federal Building
210 Franklin Road, S. W.
Roanoke, Virginia 24009
Dear Mr. Benson:
I am enclosing copy of Resolution No. 30835-010692 authorizing an agreement with
the United States Marshais Service to provide reimbursement of up to $250,000.00
of the cost of completing a pod in the Roanoke City jail. Resolution No. 30835-010692
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The Sixth Day of January, 1992.
No. 30835-010692.
A RESOLUTION authorizing an agreement with the United States
Marshals Service to provide reimbursement to the City for certain
costs associated with completing a pod in the City jail upon
certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City accepts the offer made to the City by the United
States Marshals Service for reimbursement of up to
$250,000.00 of the cost of completing a pod in the City
Jail as more particularly set forth in the City Manager's
Report of January 6, 1992 to Council.
2. W. Robert Herbert, City Manager, or Earl B. Reynolds,
Assistant City Manager, is hereby authorized to execute,
for and on behalf of the City, any documentation required
to obtain such reimbursement, including Intergovernmental
Cooperative Agreement No. 04-84-92, thereby agreeing on
behalf of the City of Roanoke, upon request of the United
States Marshal, to accept and provide detention space and
services for up to twenty (20) federal prisoners per day
for a period of fifteen (15) years. Such agreement shall
be approved as to form by the City Attorney.
ATTEST:
City Clerk.
Office of the City Manager
January 6, 1992
The Honorable Noel C. Taylor,
and Members of City Council
Roanoke, Virginia
Mayor
Dear Members of Council:
In October, 1991, City Council approved a request to
increase staffing at the City Jail by eleven (11) additional
full-time positions to help alleviate staffing problems at
the jail attributable to overcrowded conditions. The Sheriff
was authorized to fill seven (7) of those positions
immediately, leaving four (4) positions vacant. In this same
report, Council was advised that the sheriff had requested
funding from the U.S. Marshals Service to complete the only
remaining unfinished pod in the jail, thereby adding another
42 beds which would be supervised by the still vacant four
(4) additional positions.
The Sheriff has recently received approval for a
$250,000 reimbursement through the U.S. Marshals Service for
the completion of the remaining pod, and this is to recommend
the attached resolution authorizing a cooperative agreement
between the City of Roanoke and the United States Marshals
Service.
This agreement allows the City of Roanoke to receive a
reimbursement of up to $250,000 from the United States
Marshals Service to be used in the development of the
remaining jail pod. In return, 20 beds must be made
available at all times for Federal prisoners for a period of
fifteen (15) years from completion of the required
construction project. Since the jail currently houses an
average of 40 Federal prisoners a day, this will not cause
any additional burden.
It is my intention to proceed with the design and
bidding of the jail pod project. A report recommending
ultimate approval of the project will be brought to City
Council at the earliest possible date. This is the first
step in the development of a long-term solution to the
overcrowding problem at our jail facility.
Respectfully Submitted,
City Manager
Room 364 Municipa~ Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t -2333
Attachment
cc:
Earl B. Reynolds, Jr., Assistant City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
Barry L. Key, Manager, OMB
W. Alvin Hudson, Sheriff
Page 2
P. O. I~ox 494
Roanoke, Virginia 24003
(703) 981-2721
December 30, 1991
Honorable Mayor Noel Taylor and
Members of the City Council
Office of the Mayor
Municipal Building - Room 452
215 W. Church Avenue, S. W.
Roanoke, Virginia 24016
Dear Mayor and Members of City Council:
Please find attached a "cooperative agreement" between the
City of Roanoke and the United States Marshals Service.
This agreement provides for the City of Roanoke to receive
$250,000 from the U.S. Marshals Service to help with the cost of
completing the one remaining shelled pod (inmate housing area) in
the Roanoke City Jail. In return, I have agreed to guarantee that
the U. S. Marshals Service will have 20 beds available to them at
all times for their prisoners, which creates no problem for the
jail. We have been housing an average of 40 federal prisoners a day
for the past couple of years and this only requires us to guarantee
half that many beds.
However, in accordance with the agreement, a City Council
resolution is required to assure and certify that the City will, as
a condition of receiving the funds, comply with applicable Federal
laws and regulations governing Grants and Cooperative Agreements.
Also, this agreement, as well as the resolution, needs to be
returned to the U. S. Marshals Service by January 7, 1992 at the
latest to ensure we receive these monies.
Your assistance in this matter will be greatly appreciated.
Sincerely,
W. Alvin Hudson
Sheriff
cc: W. Robert Herbert, City Manager
UNITED STATES DEPARTMENT OF JUSTICE
UNITED STATES MARSHALS SERVICE
I-NT~KGO~MENTAL COOPEI~AT~9~ AGREEMENT NUM~EI~ 04-84-92
This Agreement is entered into between the United States Marshals
Service and the City of Roanoke in accordance with the terms and
conditions of Articles I through XI and Schedules A, B and C
attached hereto.
The below individuals are authorized by law to accept and commit to
this Agreement for and on the behalf of the:
UNITED STATES }~zl~T-C: S~RVIC~
Roanoke City Jail, Virginia
SIGNATURE:
TYPED NAME:
K.M. Moore
TITLE: Director
SIGNATURE:
TYPED NAME: W. Robert Herbert
TITLE: City Manaqer
ADDRESS: 600 Army Navy Drive, Suite 1090
Arlington, Virginia 22202-4210
DATE:
S I GNATURE:
TYPED NAME: Donald Benson
ADDRESS: 215 W. Church Ave., S.W.
Roanoke, Virginia 24016
DATE:
SIGNATURE:
TYPED NAME: W. Alvin Hudson
TITLE: United States Marshal
TITLE: Sheriff
DISTRICT: Western Virginia
247 Federal Building
ADDRESS: 210 Franklin Rd., S.W.
Roanoke, Virginia 24009
DATE:
DATE:
(NOTE: The U.S. Marshal and the local government will sign
this Agreement first; however, it is not a binding Agreement
until signed by the Director, U.S. Marshals Service.)
PAGE 1 of 8 PAGES
ARTICLE
PURPOSE
The purpose of this Cooperative Agreement is to establish a
legal relationship between the United. States Marshals Service (USMS)
and the city of Roanoke (THE LOCAL GOVERNMENT). This Agreement is
predicated upon the Federal government's requirement for detention
space and services and the local government's provision of such
services. Ail articles and schedules of this Agreement are binding
upon the execution of this Agreement by both parties.
ARTICLE II
The Cooperative Agreement provides for Federal participation in
the funding of local governmental jail construction, renovation or
improvement programs. A local government receiving Federal funds is
required to assure and certify that it will, as a condition of
receiving the funds, comply with applicable Federal laws and
regulations governing Grants and Cooperative Agreements. By
acceptance of this Agreement the LOCAL GOVERNMENT so assures and
certifies it will comply with the provisions, guidelines,
regulations, and laws listed in Schedule A of this Agreement.
ARTICLE III
COOPERATIVE AGlkEEMENT PLAN (CAP)
Negotiations between the LOCAL GOVERNMENT and the
USMS have resulted in a formulation of a
Cooperative Agreement Plan which is incorporated as
Schedule B of this Agreement.
Requests for modifications, deletions or additions
to Schedule B may be made by the recipient's
submission of a formal written request to the
Deputy Director for Operations, USMS, or his
designee who must approve all changes in writing.
The recipient has verified and ensures that all
project(s) specified on Schedule B meet applicable
state and local laws, standards, policies, procedures
or court orders governing or established for a
detention facility.
PAGE 2 of 8 PAGES
De
It is the responsibility of the recipient to plan,
initiate, and oversee the completion of the project(s);
to prepare quarterly progress reports and periodic
requests for payments; to certify the accuracy of
contractor and vendor billings; to ensure the cost
efficient and timely completion of projects; and to
~mediately notify the U.S. Marshal in writing of any
issues or problems real or anticipated which might
affect the successful completion of the project(s)
within the time frame and cost ceilings established in
Schedule B.
It is the responsibility of the U.S. Marshal or his
designee to make monthly on-site inspections of the
project(s) underway; to review and certify interim
and final payment requests submitted by the recipient;
to ensure that CAP funding ceilings are not exceeded;
and to provide USMS ~eadquarters with written recom-
mendations on any proposed changes or modifications
to this Agreement.
~'uNDINGLEVEL
The USMS will provide Federal funding in an
amount not to exceed $250,000.00 for the
project(s) listed on Schedule B from the
Support of U.S. Prisoners Appropriation.
The LOCAL GOVERNMENT accepts responsibility for
all costs associated with the project(s) which
exceed the level of Federal funding provided.
Funds specified and approved for one project
shall not be transferred to another project or
be used for any other purpose unless authorized
by a written modification to this Agreement
issued by the Deputy Director for Operations
or his designee.
ARTICLE V
SERVICE AND SPACE GUARAN'r~:E
The LOCAL GOVEPuNM~NT agrees to accept and provide
detention space and services for twenty (20)
Federal prisoners each day upon the request of the
PAGE 3 of 8 PAGES
Be
U.S. Marshal from the date of acceptance of this
Agreement until the completion of the projects
listed on Schedule B.
The LOCAL GOVERN~ENT agrees to accept and provide
detention space and services for twenty (20)
Federal prisoners, in USMS custody, each day upon
the request of the U.S. Marshal at the Roanoke City
Jail for a period of fifteen (15) years commencing
on the date of completion of all projects listed on
Schedule B and the fulfillment of payments by the
USMS.
The Intergovernmental Agreement (IGA) for the housing
of Federal prisoners will remain in effect through
the period specified in Article VB, and indefinitely
thereafter until terminated in writing by either party.
Per diem payments provided for in the IGA will
continue to be negotiated in accordance with
Federal Cost and Pricing Standards. The local
government agrees to negotiate with the USMS in
good faith and accept a jail day rate which is
fully supported by actual and allowable jail
operating costs. It is understood that county-wide
indirect cost plans and costs of local law
enforcement and local court support cost are not
allowable for the computation of jail day rates.
ARTICLE VI
FINANCIAL PROVISIONS
The USMS will obligate and reserve the total amount
of funds established under this Agreement.
Requests for reimbursement for work completed will
be drawn up by the recipient on a Standard Form 270
(Request for Advance or Reimbursement) and
submitted along with a CAP Reimbursement Detail
Sheet to the U.S. Marshal for review and
certification. Payment to the recipient will be
made only after the prior review and written
authorization by the Chief, Prisoner Operations
Division. Payments may only be issued to the
recipient rather than vendors or contractors.
Bo
The recipient certifies that all requests for
payment submitted shall be supported by valid
invoices which are in accordance with the projects
authorized in Schedule B of this Agreement and
subject to on-site inspection by the U.S. Marshal
PAGE 4 of 8 PAGES
Ce
De
and his designee. Copies of paid invoices shall be
clearly marked with the appropriate CAP project
n,~her they are charged to and maintained in CAP
project files by the recipient. All such
documentation shall be made available for review
upon the request of the U.S. Marshal, USMS
Headquarters, or a Federal audit agency.
The recipient certifies that no request for payment
will be submitted for work, materials or services
which have been previously funded from Federal
funds from any other source.
The recipient will maintain such books, records,
documents, evidence, and accepted accounting
procedures and practices which will accurately
reflect all costs relating to this Agreement for a
period of at least three (3) years following
completion of all the projects and final payment.
All such documents will be subject to periodic on-
site review as deemed necessary by the U.S.
Marshal, USMS Headquarters staff, and Federal audit
agencies.
The recipient agrees to comply with the audit
requirements of OMB Circular A-128, entitled
"Audits of State and Local Governments," and agrees
to:
(1)
Submit an original and one copy of the
audit report to the cognizant Federal
agency (Department of Transportation)
within 30 days after the audit.
(2)
Submit a copy of the audit report to the
following Department of Justice Regional
Inspector General for Audit.
Northeast Regional Audit Office
Four Skyline Place, Room 701
5113 Leesburg Pike
Falls Church, Virginia 22041
(3)
Provide copies of the audit transmittal
letter to the following addressees:
(a)
Office of Justice Programs
Department of Justice
633 Indiana Avenue N.W.
Washington, D.C. 20531
PAGE 5 of 8 PAGES
Fe
(b)
U.S. Marshals Service
Prisoner Operations Division
600 Army Navy Drive, Suite 1090
Arlington, Virginia 22202-4210
Audit reports must be submitted annually from
period of initial award of the CAP Agreement until
all the work authorized in Schedule B is completed
and reimbursements from the USMS are received.
Failure to furnish an acceptable audit as
determined by the cognizant agency may be a basis
for withholding or denial of future Federal funds.
DISPUTES
Ail questions of interpretation of any or all parts of this
Agreement shall be first addressed and resolved by negotiation
between the representative(s) of the LOCAL GOVERArMENT and the Chief,
Prisoner Operations Division. Any disputes not resolved will be
referred to the Deputy Director for Operations and Chief Executive
Officer of the LOCAL GOVERNMENT.
The Director, USMS, will be the final deciding official in all
disputes concerning this Agreement, unless otherwise disposed of in a
court of law.
ARTICLE VIII
STOP WORK
The Deputy Director for Operations or his designee
may issue and the LOCAL GOVERNMENT will accept a
written order to hold or Stop Work on one or more
projects funded under this Agreement for a period
of thirty (30) days. Such orders will be issued
pursuant to sufficient cause, such as reason to
believe work is being performed outside of the
terms of Schedule B or for financial improprieties
found during a monitoring inspection or voucher
and records review.
B. A Stop Work Order may be continued, cancelled or
reissued as an order of termination.
PAGE 6 of 8 PAGES
The LOCAL GOVERNMENT is responsible for any costs
incurred after the issuance of a Stop Work Order
unless such work, material, equipment or services
were purchased prior to the issuance of the Stop
Work Order and delivery cannot be cancelled.
ARTICLE IX
ae
This Agreement may be terminated in-full or in-part
by the LOCAL GOVERNMENT at any time prior to the
completion of the project(s) listed in Schedule B
provided that all Federal funds received for the
project(s) by the LOCAL GOVERNMENT are refunded in
full to the USMS. All termination notices shall be
made in writing by the LOCAL GOVERNMENT to the
Deputy Director for Operations.
This Agreement may be terminated by the USMS at any
time prior to the completion of the project(s)
listed in Schedule B. Such terminations may be the
result of the failure of the recipient to start or
complete a project in accordance with Schedule B or
for a violation of the Agreement. All termination
notices shall be made in writing by the Deputy
Director for Operations to the recipient.
Ce
This Agreement shall not be terminated by either
party after the completion of all projects and the
issuance of final payment by the USMS unless by
mutual agreement.
ARTICLE X
BREACH OF AGREEMENT
In the event detention space and services are not
provided to the level guaranteed, unless as a
result of fire, riot or other act of God or other
emergency acceptable to the USMS, the LOCAL
GOVERNMENT will reimburse the USMS for all funding
provided by this Agreement, and for all costs
associated with the relocation of Federal prisoners
to another facility including any jail costs over
and above the rate paid to the LOCAL GOVERNMENT.
The provision of Article XA will be exercised by
the USMS only after violation(s) of the provisions
for guaranteed space has been established, and
PAGE 7 of 8 PAGES
negotiations between the USMS and recipient have
not resulted in a mutually acceptable resolution
and a written notice of Breach of Agreement has
been issued by the Deputy Director for Operations.
REPORTS
A.
ARTICLE XI
A progress report shall be submitted within ten
(10) days of the close of each quarter by the
recipient to the U.S. Marshal until the projects
are completed. A progress report format is
provided at Schedule C.
A final CAP report shall be submitted by the
recipient at the completion of all projects which
reflects the date of completion, final costs, and
includes a statement that the Cooperative Agreement
is completed.
Failure to submit quarterly progress reports may be
interpreted as non-compliance with this Agreement.
PAGE 8 of 8 PAGES
COOPERATIVE AGREEMENT o $C#EDULE A
The Participant hereby assures ar~l certifies compliance with the below Listed regulations, policies, guidelines,
and requirements IncLuding OMB CircuLars A-87, A-lOZ/Common RuLe (28 CFR, Part 66), and A-128 as they relate to
the Project.
It possesses legal authority to apply for the grant, that a resolution, ~oticn or
similar action has been duly adopted or passed es an official act of the applicant's
governing body authorizing the filing of the application, including eLL
understandings and assurances contained therein, and directing end authorizing the
person Identified es the official representative of the applicant to act in
connection ~ith the application and to provide such additLonaL information as may be
required.
It wiLL co~oly with TitLe VI of the Civil Rights Act of 1964 (P.L. 88-352) and in
accordance ~ith TitLe VI of that Act, no person in the United States shaLL~ on the
ground of r&ce, color, or national origin, be excL~ed fro~ partLctpatton tn, be
denied the benefits of, or be otherwise subjected to discrimination under any
program or activity for ~htch the applicant receives Federal financial assistance
and will i~medIeteLy take any measures necessary to execute this agreement.
It wiLL co~Ly ~Ith TitLe Vl of the Civil Rights Act of 1964 (42 USC 200Od)
prohibiting empLo~naent discrimination where (1) the primary purpose of a grant is to
provide employment or (2) discriminatory employment practices wilt result in unequal
treatment of persons ~ho are or should be benefiting from the grant-aided activity.
It will comply with requirements of TitLe I! and TitLe IlL of the Uniform ReLocation
Assistance end Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides
for fair end equitable treatment of persons displaced es · result of Federal and
federally assisted programs.
Zt wilt comply with the provisions of the Hatch Act which limit the political
activity of employees.
it wiLL comply with the minimum wage and maximum hours provisions of the Federal
Fair Labor Standards Act, as they apply to hospital and educational institution
employees of state and Local governments.
it wiLL establish safeguards to prohibit employees from using their positions for a
purpose that is or gives the appearance of being motivated by a desire for private
gain for themselves or others, particuLarLy those that have family, businesses or
other ties.
it will give the grantor agency or the ComptroLler General through any authorized
representative the access to and the right to examine ali records, books, papers, or
documents related to the grant.
it HiLL comply with 28 CFR, Part 66, Administrative Requirement for Grants and
Cooperative Agreements to state and Local Grants concerning requirements of law,
program requirements, and other administrative requirements. The regulations were
published in Federal Register of Hatch 11, 1988 (pages 8034-8069).
CAP AGREE#EHT NO. 04-8~-92
U~S COOPERATIVE AGREE#EHT - SCHEDULE A
10.
11.
12.
13.
14.
15.
16.
it will comply with the audit provisions of OMB Circular A-128 (Audits of State and
Local governments) e~cl copies of each annual audit report shall be submitted to the
appropriate cognizant agency and Department of Justice Regional Audit Office. The
reports are to cover the period from initial a~ard of the CAP Agreement until alt
the work authorized in Schedule S is completed end reimbursement from the USMS
received.
it will ensure that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the project ere not listed on the
Environmental Protection Ageflcy's (EPA) List of Violating Facilities and that it
will notify the Federal grantor agency of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be
used in the project is under consideration for [isling by the EPA.
it will comply with the flood Insurance purchase requirements of Section 102¢a) of
the FLood Disaster Protection Act of 1973 Public Law 93-214, $7 Stet. 975, approved
December 31, 1976. Section 102(a} requires on and after March 2, 1975, the purchase
of flood insurance In coamlunities where such insurance ts available es a condition
for the receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of the
Department of Housing and Urban Development as an area having special flood hazards.
The phrase "Federal Financial Assistance" includes any form of Loan, grant,
guaranty, insurance payment, rebate, subsidy, disaster assistance Loan or grant, or
any other form of direct or indirect Federal assistance.
It will assist the Federal grantor agency In its compliance with Section 106 of the
National Historic Preservation Act of 1966 as amended (16 U.S.C. &70), Executive
Order 1159], and the Archeo[ogical end Historic Preservation Act of 1966 (16 U.S.C.
469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on
the conduct of investigations, as necessary, to identify properties listed in or
eLisible for inclusion in the Ha[tonal Register of Historic PLaces that are subject
to adverse effects (see ]6 CFR Part 800.0) by the activity, and notifying the
Federal grantor agency of the existence of any such properties, and by (b) complying
with all requirements established by the Federal grantor agency to avoid or mitigate
adverse effects upon such properties.
it will comply with regulations implementing E.O. 12549, Oebarment and Suspension,
28 CFR, Part 67. Prospective participants will submit certification regarding
debarment, suspension and other responsibility matters in accordance with
regulations.
It will comply with Title ]1, U.S. Code, Section 1352, entitled "Limitation on use
of appropriated funds to influence certain Federal contracting and financial
transactions," and provide Certification Regarding Lobbying and a Disclosure of
Lobbying Activities Form, SF-LLL, if applicable, for awards of $100,000 or more.
it will comply with the Drug-Free ~orkplsce Act of 1988, 28 CFR, Part 67, Subpart F.
and certify that it maintains a drug-free workplace in accordance with the
regulations.
(2)
RECIPIENT OUARTERLY CAP PROGRESS REPORT
INSTRUCTIONS: It is the responsibility of the recipient fecltity to prepare · CAP progress report quarterty for
the projects(s) shown betow uhtch have been authorized in the CAP Agreement. The CAP Recipient shoutd xerox
additions[ copies of the report for future quarterly sub~tssion, if additions[ space is needed, this report can
be continued on plain uhite bond paper. The coap[eted report should then be submitted to the tocal U.S. Marshal
who ul[l revie~ end foruard it to the USM$ Headquarters. if you have any questions or need additional guidance,
please contact the CAP Prograa Adainistrator, Prisoner Operations Oivtston, US#$ on (202) 307-9214.
1. Facility Name: Roanoke City Jail
3. CAP Project Number
005-84-92
4. Work Start Date:
6. Funding Status:
2. USMS CAP Agreement No. 04-84-92
Description
Expansion of existing jail to
increase bedspace
TOTAL
Fundin~ Ceilinq
$250,000.00
5. Estimated Completion Date:
a. Local funds
b. USMS funds
c. Total (a+b)
Funds ApDroved
$250,000.00
Funds Obliq.
to dat~ I Balance Remaininq
Latest estimate of total cost $ (If the cost estimate differs
from the funds approved in item 6 above, please provide written
justification as well as an explanation of how the additional funds
required will be obtained.)
8. Progress to Date
9. Problems Noted (i.e., need for modifications, delays anticipated, etc.)
PREPARED BY:
(name of local government official and title)
SIGNATURE: DATE:
REVIEWED BY: DATE:
(U.S. Marshal)
SCHEDULE C
MARY F. PARLOR
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #5-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30837-010692 accepting certain bids for
supplying pistols, magazines, holsters, ammunition pouches, ammunition and related
equipment for use by the Police Department. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
Sincerely, ~f~La~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. M. David Hooper, Chief, Police Department
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKF-
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virgin/a 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #5-472
Tactical and Survival Specialties, Inc.
1834 S. Main Street
Harrisonburg, Virginia 22801
Gentlemen:
I am enclosing copy of Resolution No. 30837-010692 accepting your bids for the
following items to be used by the Police Department:
210 Glock Model 22 Pistols
60 Glock Model 23 Pistols
220 Magazines for Glock
Model 22 Pistols
20 Magazines for Glock
Model 23 Pistols
Training in use of new
weapons
$79,170.00
22,620.00
4,620.00
420.00
No charge except travel,
lodging and meals for Police
Department designees.
Resolution No. 30837-010692 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Pal~ker, CMC/AAE
City Clerk
MFP: sw
Enc,
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. F-J~KIN
Deputy CityClerk
File #5-472
Mr. Steven K. Long
Vice President
National Police Supply
5421 Old Dowd Road
Charlotte, North Carolina 28208
Dear Mr. Long:
I am enclosing copy of Resolution No. 30837-010692 accepting your bids for the
foliowing items to be used by the Police Department:
215 Holsters, uniform type $ 8,842.95
65 Holsters, non-uniform type - 1,070.55
213 Double Magazine Pouches
for Glock Model 22 2,417.55
15 Double Magazine Pouches
for Glock Model 23 170.25
65 Single Magazine Pouches
for Model 23 519.35
Resolution No. 30837-010692 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 1992.
Sincerely, ~C~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #5-472
Mr. George Peterson, President
The Gun Shop
60 Main Street, No. D
Vincentown, New Jersey 08088-8870
Dear Mr. Peterson:
I am enclosing copy of Resolution No. 30837-010692 accepting your bid for 12,000
rounds, service ammunition to be used by the Police Department, in the amount of
$3,779.52. Resolution No. 30837-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MAI~Y F. PARKER
Cit~ Clerk
CITY OF ROANOKi .
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F. AKIN
Deputy City Clerk
File #5-472
Simmons Gun Specialties, Inc.
20241 W. 207th Street
Spring Hill, Kansas 66083
Gentlemen:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely, fD,~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. EAKIN
Deputy CityClerk
File #5-472
Mr. Mark C. Ford
Vice-President
Town Police Supply
P. Oo Box 417
Collinsville, Virginia 24078
Dear My. Ford:
I am enclosing copy of Resolution No. 30837-010692 accepting your bid for 120,000
rounds, training ammunition to be used by the Police Department, in the amount of
$17,517.60. Resolution No. 30837-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely, ~P~,c.,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981.2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #5-472
Mr. Wesley E. Creasy, President
Creasy's Outdoor Sports
11 East Saiem Avenue
Roanoke, Virginia 24011
Dear Mr. Creasy:
I am enclosing copy of Resolution No. 30837-010692 accepting your bid for one gallon
Break free, gun cleaning solvent, for use by the Police Department, in the amount
of $32.65; and further accepting your bid for the purchase of handguns currently
used by the Police Department for $80.00 each, provided that officers of the Police
Department shall be accorded the first option to purchase their existing handguns
at a price of $80.00, each, such amount having been established as the fair market
value of such weapons through competitive bidding. Resolution No. 30837-010692
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #5-472
Mr. A1 Sutton, President
Lawmen's Safety Supply, Inc.
7730-C Midlothian Turnpike
Richmond, Virginia 23235
Dear Mr. Sutton:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, xru-ginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. F-AKIN
Deputy City Clerk
File #5-472
Ms. Karen M. Roberts, President
Southern Police and Equipment Co.
7607 Midlothian Turnpike
Richmond, Virginia 23235
Dear Ms. Roberts:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, hoisters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely, f~C.~..c.~--
Mary F. Parkel', CMC/AAE
City Clerk
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Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703)981.2541
January 9, 1992
SANDRA H. F. AKIN
Deputy City Clerk
File #§-472
Mr. Terry Mathis, Manager
Kay Uniforms
2147 Dale Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Mathis:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
MFP: sw
Sincerely, ~_~
Mary F. Parker, CMC/AAE
City Clerk
Enc.
,MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, 'v"u~,inia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAI~N
Deputy City Clerk
File #5-472
Ms. Donna M. Waltrip, Secretary
Tidewater Police and Sportsman Supply
7328 Warwick Boulevard
Newport News, Virginia 23607
Dear Ms. Waltrip:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Cressy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely, ~/~t~t~,_--
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. E AKIN
Deputy City Clerk
File #5-472
Mr. John W. Conevera, III
Vice-President
Conevera's Guns, Inc.
P. O. Box 1316
Rockford, Illinois 61105
Dear Mr. Conevera:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vh-ginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. F_AKIN
Deputy CityClerk
File #5-472
Mr. Leonard C. Elliott
Sales Manager
Bacon Creek Gun Shop
P. O. Box 814
Corbin, Kentucky 40702-0814
Dear Mr. Elliott:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, hoisters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. EAKIN
Deputy CityClerk
File //5-472
Ms. Dana L. Mitchell
Vice-President
Precision Delta Corp.
P. O. Box 128
Ruleville, Mississippi 38771
Dear Ms. Mitchell:
I am enclosing copy of Resolution No. 30837-010692 accepting the bids of Tactical and
Survival Specialties, Inc., National Police Supply, The Gun Shop, Town Police
Supply, and Creasy's Outdoor Sports for pistols, magazines, holsters, ammunition
pouches, ammunition and related equipment. Resolution No. 30837-010692 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 6, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one or more of the abovestated items.
Sincerely, fo_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Erie.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The Sixth Day of January, 1992.
No. 30837-010692.
VIRGINIA,
A RESOLUTION accepting bids for pistols, magazines, holsters,
ammunition pouches, ammunition and related equipment; rejecting
other bids; and providing for an emergency.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out with
each item:
Item Quantity and Successful Purchase
Number Description Bidder Price
1 210 Glock Model 22 Pistols Tactical and Survival
Specialties, Inc. $79,170.00
2 60 Glock Model 23 Pistols Tactical and Survival
specialties, Inc. $22,620.00
3 220 Magazines for Glock Tactical and Survival
Model 22 Pistols Specialties, Inc. $ 4,620.00
4 20 Magazines for Glock Tactical and Survival
Model 23 Pistols Specialties, Inc. $ 420.00
5 215 Holsters, uniform National Police Supply $ 8,842.95
type
6 65 Holsters, non-uniform National Police Supply $ 1,070.55
type
7 213 Double Magazine Pouches
for Glock Model 22 National Police Supply $ 2,417.55
8 15 Double Magazine Pouches
for Glock Model 23 National Police Supply $ 170.25
9 65 Single Magazine Pouches
for Model 23 National Police Supply $ 519.35
10
11
12,000 rounds, service
ammunition
120,000 rounds, training
ammunition
The Gun shop $ 3,779.52
Town Police Supply $ 17,517.60
12 Training in use of new Tactical and Survival
weapons Specialties, Inc. $ *
13 1 Gallon Break free, gun Creasy's Outdoor Sports $ 32.65
cleaning solvent
* No charge
except travel, lodging and meals for Police Department designees.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this ordinance.
3. The bid of Creasy's Outdoor Sports to purchase handguns
currently used by the Police Department for $80.00 each is hereby
ACCEPTED; provided, however, officers of the Police Department
shall be accorded the first option to purchase their existing
handguns at the price of $80.00 each, such amount having been
established as the fair market value of such weapons through
competitive bidding.
items are hereby REJECTED;
notify each such bidder
appreciation for each bid.
Any and all other bids made to the City for the aforesaid
and the City Clerk is directed to so
and to express to each the City's
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vh-g~ia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRR H. EAKIN
Deputy City Clerk
File #60-5-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30836-010692 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for appropriation
of $141,181.00 to Police Department - Expendable Equipment, in connection with the
purchase of hand guns, related equipment and supplies for use by the Police
Department. Ordinance No. 30836-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
pc-'
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. M. David Hooper, Chief, Police Department
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
AN ORDINANCE
the 1991-92 General
emergency.
IN THE COUNCIL OF THE CITY OF RO/%NOKB; VIRGINIA
The Sixth Day of January, 1992.
No. 30836-010692.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
WHEREAS,
Government of the
exist.
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
sections of the 1991-92 General Fund
same are hereby, amended and
in part:
THEREFORE,
Roanoke that certain
Appropriations, be, and the
reordained to read as follows,
A ro riations
Public Safety
Police Patrol (1) ..............................
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (2) ..............
Revenue
$29,239,109
6,163,303
$ 514,172
Miscellaneous $ 182,400
Miscellaneous (3) .............................. 145,000
1) Expendable
Equipment (001-050-3113-2035) $ 141,181
2) CMERP - City (001-3323) (121,181)
3) Miscellaneous (001-020-1234-0859) 20,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
P2:41
Roanoke, Virginia
January 6, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bids on hand guns, related equipment and
supplies
Bid number 91-11-65
I concur with the recommendation of the bid committee
on the above subject and recommend it to you for appropriate
action.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Roanoke, Virginia
January 6, 1992 ~ ~.~ 31 ~ ~{~
Honorable Mayor and City Council
Roanoke, VirGinia
Dear Members of Council:
SUBJECT:
Bids on hand guns, related
equipment and supplies
Bid number 91-11-65
I. Background
November 22, 1991, council was briefed, by
letter, as to the need to change the type of
weapons used by the Police department, to
provide increased safety for police officers
and citizens.
Specifications were developed and;along with
request for quotationszwere sent specifically
to twenty-three (23) vendors who are
currently shown on the city's bid list. A
public advertisement was also published in
the Roanoke Times and World News on November
22, 1991.
Co
Bids requested prices on hand guns, related
equipment and supplies were received, after
due and proper advertisement, and were
publicly opened and read in the Office of
General Services at 2:00 p.m. (E.S.T.), on
Friday, December 6, 1991. A tabulation of
the bids received is attached.
Bids also requested prices that would be
allowed for the trade-in of the hand guns
that are currently being used in the Police
department. The anticipated amount of
$20,000.00 would be appropriately deposited
in a Revenue account established by the
Finance Department.
New hand guns will require that each officer
be qualified for their use, prior to their
issue. The bid included a request for cost,
if any, for two (2) officers to be trained,
by the manufacturer, at their site. Those
two (2) officers will in turn train all
officers in the department.
Page 2
Hand Guns
Bid number 91-11-65
II. Current Situation
All bids received were evaluated in a
consistent manner by representatives of the
following departments.
Administration and Public Safety
Police
General Services
The lowest responsible bids, or the items to
be purchased are as follows:
Tactical and Survival Specialties, Inc.
has submitted the lowest responsible bid
for:
Item #1 - 210 model 22 pistols at a
total cost of $79,170.00.
Item #2 - 60 model 23 pistols at a total
cost of $22,620.00.
Item #3 - 220 magazines for model 22
pistols at a total cost of $4,620.00.
Item #4 - 20 magazines for model 23
pistols at a total cost of $420.00.
Item ~12 - Training cost is no charge
other than travel, lodging and meals
which will be funded through Police
Department Training and Development
account.
National Police Supply has submitted the
lowest responsible bid for:
Item #5 - 215 Holsters, uniform type, at
a total cost of $8,842.95.
Item #6 - 65 Holsters, non-uniform type,
at a total cost of $1,070.55.
Item #7 - 213 Double magazine pouches
for model 22, at a total cost of
$2,417.55.
Item #8 - 15 Double magazine pouches for
model 23, at a total cost of $170.25.
Page 3
Hand Guns
Bid number 91-11-65
Item #9 - 65 single magazine pouches
for model 23, at a total cost of
$519.35.
The Gun Shop has submitted the lowest
responsible bid for the item #10 - 12,000
rounds, service ammunition, at a total
cost of $3,779.52.
Town Police Supply has submitted the
lowest responsible bid for item #11 -
120,000 rounds, training ammunition, at
a total cost of $17,517.60.
Creasy's Outdoor Sports has submitted
the lowest responsible bid for item #13
- 1 gallon Break free, gun cleaning
solvent, at a total cost of $32.65.
Trade allowance, for those hand guns
currently used by the police department, that
will be sold to Creasy's Outdoor Sports for
an amount of $80.00 each. Officers will have
first option to purchase their existing
weapon at the same amount as was bid for the
trade-in allowance.
III. Issues
A. Need
B. Compliance with Specifications
C. Funding
IV. Alternatives
Council approve the purchase of hand guns,
related equipment and supplies as follows:
210 - Glock model 22 pistols, 60 - Glock
model 23 pistols, 220-magazines for
model 22 pistols, 20-magazines for model
23 pistols and appropriate training for
two (2) officers, as submitted by
Tactical and Survival Specialties, Inc.,
for a total cost of $106,830.00.
2. 215 - Uniform Holsterm, 65 non-uniform
Page 4
Hand Guns
Bid number
91-11-65
o
holsters, 213 - double magazine pouches
for model 22, 15 - Double magazine
pouches for model 23 and 65 single
magazine pouches for model 23 as
submitted by National Police Supply, for
a total cost of $13,020.65.
12,000 - Rounds, service ammunition as
submitted by The Gun Shop for a total
cost of $3,779.52.
120,000 - Rounds, training ammunition as
submitted by Town Police Supply for a
total cost of $17,517.6Q.
1-gallon, Break Free, gun cleaning
solvent as submitted by Creasy's Outdoor
Sports for a cost of $32.65 and the
purchases of handguns to be sold for the
amount of $80.00 each.
a)
Need - change from existing style
hand Guns to later generation hand
guns would provide increased safety
to police officers and citizens.
b)
Compliance with specifications -
those companies recommended in this
alternative meets or exceeds
required City specifications.
Bo
c.)
Funding - funds to provide for the
purchase of hand guns, related
equipment and supplies is available
in the Capital Maintenance and
Equipment Replacement Program
(C.M.E.R.P.) and from the sale
proceeds of old hand guns.
Reject all bids
Need - police services and protection to
citizens would continue but the safety
factor would not be as effective as
possible with this alternative.
2. Compliance with Specifications would not
be a factor in this alternative.
Page 5
Hand Guns
Bid number 91-11-65
Funding - available funds to provide for
this purchase would not be expended.
V. Recommendation
Council concur with Alternative "A" - approve
the purchase of hand guns, related equipment
and supplies as follows:
270 - glock pistols, 240 ammunition
magazines and training from Tactical and
Survival Specialties, Inc. for the
total amount of $106,830.00.
280 - holsters and 293 magazine pouches
from National Police Supply for the
total cost of $13,020.65.
12,000 - rounds,
The Gun Shop for
$3,779.52.
Service ammunition from
the total cost of
120,000 - rounds, training ammunition
from Town Police Supply for the total
cost of $17,517.60.
1-gallon, Break Free gun cleaning
solvent from Creasy's Outdoor Sports,
for the total cost of ~32.65 and accept
the Bid for the purchase of current hand
guns for the amount of $80.00 each.
B. Reject all other bids.
Appropriate $141,180.42 to Police department
account 001-050-3113-2035 as follows:
$121,180.42 from Capital Maintenance and
Equipment Replacement Program.
Increase Revenue estimate by $20,000 and
establish an accounts receivable for
appropriate collection of those funds
received for the sale of existing hand
guns.
Page 6
Hand Guns
Bid number 91-11-65
Respectfully submitted,
Committee:
h~'ef, M.- David~Hooper
D. Darwin Roupe ~-~-
c: City Attorney
Director of Finance
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on December 6,1991 for
Hand Guns, Related Equipment and Supplies
Bid number 91-11-65
Safety Supply
Glock, Inc.
Tactical and
Survival Specialties,
Inc.
Southern Police
Town Police
Supply
210 S-A Pistols Mod.22 N/B
60 $-A Pistols Mod.23 N/B
220 Magazines Mod. 22 N/B
20 Magazines Mod. 23 N/B
215 Holsters, Uniform 44.54/ea
65 Non-Uniform Holsters 17.82/ea
213 Magazine Double Pouches 12.29/ea
Mod. 22
15 Magazine Double Pouches 12.29/ea
Mod. 23
65 Magazine Single Pouches 8.32/ea
Mod. 23
12,000 Rounds Service Ammo 332.00/m
120,000 Rounds TrainingAmmo 183.19/m
Training N/C
1 Gal Break Free N/B
Trade-In N/B
Delivery 30-60 days
391.75/ea 377.00/ea N/B N/B
391.75/ea 377.00/ea N/B N/B
22.76/ea 21.00/ea N/B N/B
22.76/ea 21.00/ea N/B N/B
N/B N/B 46.00/ea 44.85/ea
N/B N/B 18.40/ea 17.96/ea
N/B N/B 12.65/ea 12,37/ea
N/B N/B 12.55/ea
N/S N/B 8.50/ea
12.37/ea
8.37/ea
N/B N/B 346.00/m N/B
N/B N/B 190.00/m 145.98/m
N/C N/C N/B N/B
N/B 55.00 gal 95.00 gal 44.15 gal
81.00/ea 75.00/ea 60.00/ea N/B
45 days 30 days 30 days 30-45 days
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on December 6,1991 for
Hand Guns, Related Equipment and Supplies
Bid number 91-11-65
Kay's National Police Tidewater Police Creasy's
Uniforms Outdoor Sports
210 S-A Pistols Mod.22
60 S-A Pistols Mod.23
220 Magazines Mod. 22
20 Magazines Mod. 23
215 Holsters, Uniform
65 Non-Uniform Holsters
213 Magazine Double Pouches
Mod. 22
Simmons
Gun Specialties
15 Magazine Double Pouches
Mod. 23
N/B N/B N/B N/B N/B
N/B N/B N/B N/B N/B
N/B N/B N/B N/B N/B
N/B N/B N/B N/B N/B
46.27/ee 41.13/ea 47.80/ea N/B N/B
18.53/ea 16.47/ea 19.16/ea N/B N/B
12.77/ea ll.35/ea 13.20/ea N/B N/B
65 Magazine Single Pouches
Mod. 23
12.77/ea ll.35/ea 13.20/ea N/B
12,000 Rounds Service Ammo
120,000 Rounds Training Ammo
Training
1 gallon Break Free
Trade-In
Delivery
N/B
N/B N/B N/B N/B N/B
N/B 178.29/m N/B 148.95/m 174o40/m
N/B N/B N/B N/B N/B
N/B 38.79 gal N/B 32.65 gal N/B
N/B 75.00/ea N/B 80.00/ea N/B
30-45 days 45-60 days 6 - 8 weeks 30 days 45 days
8.64/ea 7.99/ea 8.94/ea N/B N/B
210 S-A Pistols Mod.22
60 S-A Pistols Mod.23
220 Magazines Mod. 22
20 Magazines Mod. 23
215 Holsters, Uniform
65 Non-Uniform Holsters
213 Magazine Double Pouches
Mod. 22
15 Magazine Double Pouches
Mod. 23
65 Magazine Single Pouches
Mod. 23
12,000 Rounds Service Ammo
120,000 Rounds Training Ammo
Training
1 gallon Break Free
Trade-In
Delivery
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on December 6,1991 for
Hand Guns, Related Equipment and Supplies
Bid number 91-11-65
Conevera's The Gun Shop Bacon Creek Precision
Guns, Inc. Gun Shop Delta Corp.
N/B N/B N/B N/B
N/B N/B N/B N/B
N/B N/B N/B N/B
N/B N/B N/B N/B
N/B N/B N/B N/B
N/B N/B N/S N/B
N/B N/B N/B N/B
N/B N/B N/B N/B
N/B N/B N/B N/B
321.00/m 314.96/m N/B
176.00/m 170.99/m N/B
N/B N/B N/B
N/B N/B N/B
65.00/ea 50.00/ea 75.00/ea
30 days 30 days .......
Georg~/~. Snead ~hief M. Dav{d
Hoop~r
* Indicates Recommendation
N/B
174.22/m
N/B
N/B
N/B
90 days
D. Dar~i~Roupe
December 30, 1991
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
1991.
Attached is a copy of the financial report for the month of November
Director of Finance
JMS/kp
Attachment
CITY OF ROANOKE, VIRGINIA
GENERALFUND
CONTINGENCY BALANCE
AS OF NOVEMBER 30,1991
General Contingency:
Balance July 1, 1991
Ord.
No. Deoertmsm
CMT City Clerk
CMT Engineering
CMT City Attorney
CMT City Manager
30680 Police - Investigation
30697 income Maintenance
30767 TAP
30795 Personnel
CMT City Attorney
Purpose
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Portable Radios
Additional Position
Transitional Living Center
Pay Plan Review
Professional Services
409,797
6,000
1,716
2,416
2,648
14,756)
10,432)
37,600)
36,174)
5,000)
317,716
Maintananes of Fixed Asaeta Contingency:
Balance July 1, 1991
200,000
Equipment Repinoement Contingenoy:
Balance July 1, 1991
Supplemental Budgets:
Balance July 1, 1991
Ord.
No. Department
CMT Personnel
CMT Personnel
Purpose
Minority Recruitment
Minority Recruitment
7,100
2,100)
5,000)
Total Contingency Balance
~ 1;117i71B
CITY OF ROANOKE, VIRGINIA
GENERALFUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money end
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous Revenue
Internal Services
To~l
Year to Date for the Period
Jul 1-Nov 30 Jul 1-Nov 30 Percentage
1990-91 1991-92 of Change
$ 17,393,292 $ 19,558,180 12.45%
10,530,112 9,937,069 (5.63%)
240,971 215,963 (10.38%)
281,053 230,257 (18.07%)
Current Fiscal Year
Revised Percent of
Revenue Reveaue Estimate
Estimates Received
$ 49,976,300 39.13%
38,694,566 25.68%
471,000 45.85%
656,000 35.10%
622,894 354,953 (43.02%) 916,740 38.72%
11,467,977 11,314,424 ( 1.34%) 32,395,386 34.93%
7,649,952 8,004,257 4.63% 24,392,825 32.81%
16,784 12,688 (24.40%) 27,000 46.99%
921,708 863,217 6.35% 3,215,407 26.86%
440,164 83,209 (81.10%} 168,100 49.50%
554.269 532,897 ( 3.86%} 1~730,300 30.80%
51,107,114 1.97% $ 152;643;614 33.48~
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Judicial Administration
Public Safety
Public Works
Health and Welfare
Perks, Recreation. and
Cultural
Community Development
Education
Debt Servioe
Nondepartmental
Total
Year to Date for the Period
Current Flacel Year
Percent of
Jul 1-Nov 30 Jul 1-Nov 30 Percentage Unencumbered Revieed Budget
1990-91 1991-92 of Change Balance Appropriations Obligated
3,644,148 $ 3,698,057 1.48% $ 5,002,738 $ 8,700,795 42.50%
1,438,771 1,364,788 (5.14%) 2,018,916 3,383,704 40.33%
11,111,078 12,949,420 16.55% 16,148,508 29,097,928 44.50%
8,561,955 8,938,307 4.40% 10,653,644 19,591,951 45.62%
5,298,601 5,567,714 5.08% 8,910,803 14,478,517 38.46%
1,728,973 1,835,480 6.16% 2,120,130 3,955,610 46.40%
614,665 318,844 (48.13%) 506,897 825,741 38.61%
24,048,712 24,180,835 .55% 41,896,029 66,076,864 36.60%
4,529,157 4,962,087 9.56% 3,589,080 8,551,167 58.03%
379,327 554.721 46.24% 3.148.472 3.703.193 14.98%
64.370.253
611355;387
4.91% $ 93.9951217 $ 158.365~470
40.65%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 1991
Budget
General Government $ 10,897,716
Education 8,529,510
Recreation 222,538
Streets and Bridges 8,O15,085
Sanitation Projects 1,022,986
Traffic Engineering &
Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpanded Outstanding Uncumbered
To Date Balance Encumbrances Balance
$ 4,782,369 $ 6,115,347 $ 735,897 $ 5,379,450
4,116,686 4,412,824 2,100,069 2,312,755
167,913 54,625 43,329 11,296
5,070,754 2,944,331 479,947 2,464,384
587,941 435,045 248,124 186,921
1,229,576 1,059,129 170,447 21,933 148,514
19,619,536 13,450,737 6,168,799 794,639 5,374,160
(11.543.707) (11.543.7Q7) (11.543.707)
$ 37,993~24O $ 29,235.529 $ 8,757,711 # 4.423,939 $ 4,333,773
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income
$ 679,389
833,753
52,790
8,363
763,603
159,534
2,497.4~2
374,346
546,925
154,714
153.800
1,229,785
1,267,647
297.665
969.982
40,546
3,775
3,265
47.58~
1,017,568
$1.017.~68
1990
519,962
707,105
42,286
8,256
411,929
184,478
1,854.016
364,780
452,672
166,759
90.49~
1,074.7Q4
779,312
292,758
486.554
70,120
2,475
2,732
10,000
85.327
571,881
1,667
1.667
$ 570.214
5
WATER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
New Services, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
Expand Carvins Cove Plant
FC Plans and Specs
FY86 Project Design
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase I
Thirlane Road Realignment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
ExDenditures
$ 197,335
120,347
4,285
19,662
178,676
12,103
9,007
1,239,049
170.71~8
1,951,252
1.150.999
$ 800.253
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30. 1991
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1991
$ 1,923,955
237,498
82,495
259,359
24,361
37,957
5.316
2.570.~41
577,491
1,674.715
2,252.20~
318,735
403,024
( 84,289)
40,598
44,720
85.318
1,029
20,864
20.864
$( 19.8~5)
1990
$ 1,844,899
272,588
96,894
405,935
23,674
39,673
8.220
2.691.8~3
561,704
1,544.795
2.106.4~
585,384
395.522
189.862
63,725
39.303
103.028
292,890
27.833
27.833
$ 265.057
7
SEWAGE TREATMENT FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
Unidentified Construction
FY86 Projects Design
Sewage Treatment Plant Land Acquisition
Roanoke Diesel Engine #7
Realignment of Thirlane Road
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
ExDenditures
$ 9,634
90,802
36,097
25,799
821,145
36.518
1,019,995
151.875
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenues
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 88 Revenue Bond Issue
Total Non-Operating Expenses
Net Income
1991
$ 415,329
41,053
1,120,681
61,997
1,639,060
465,107
620,691
1,085,798
553,262
447,033
10~,229
93,711
20,555
62,305
11,815
1,115
189,501
295,730
35,847
2,304
217,438
255,589
~ 40f141
1990
$ 319,920
46,249
1,304,586
87,126
1,757,881
402,995
571,375
974,37Q
783,511
447,~Q4
335.707
100,327
27,283
15,000
3,43O
146,040
481,747
39,100
2,304
224,546
265,950
$ 215.797
9
ROANOKE REGIONAL AIRPORT COMMISSION
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Furniture and Equipment
Vehicular Equipment
Unidentified Construction
Roof Repairs - Replacement
Refurbish Buildings
Environmental Compliance
Replace Security Fencing
Paint and Repair Buildings
Runway Extension #23
Terminal Final Expenditure
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditur~
9,078
13,957
2,683
18,553
31,914
3,800
9,780
4,045
283,886
9,667
41,847
124,475
79,243
632,928
316,321
$ 316.607
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rentals and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Net Income (Loss}
1991
$ 166,767
27,767
62,847
6OO
35,498
28.6~2
322.171
186,564
44,986
34,358
205,423
124,214
30,361
975
1990
$ 141,141
23,932
42,380
1,389
24,942
40.040
273.824
200,533
45,468
47,655
238,825
119,772
28,645
9OO
21,836 18,945
1,658 1,438
29,323 2,787
( 1,042} ( 550)
678.65§ 704,418
(356,525) (430,594)
149.~07 146.118
~ (576.712)
5,727)
3,777
( 1,950)
14,857
569.707
584.564
7.8~2
11
CIVIC CENTER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Trade Center
Asbestos Abatement
Auditorium Fire Damage
New Toilet Floors - Coliseum
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditure;
20,785
50,000
213,585
581,972
22,422
888,764
867.979
$ 20.785
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE
TRANSPORTATION FUND
INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Operating Revenue:
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Operating Subsidy for GRTC
Total Non-Operating Expenses
Net Income
1991
$ 118,599
79,753
177,795
43,362
24,464
441,973
200.197
200.197
241,776
157,310
84,466
300,000
417
355
300.772
385,238
300.000
300,00~
$ 85.238
13
TRANSPORTATION FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Tower Parking Garage - Other Equipment
Total
Year to Date
ExDendEures
$1,450
$1f450
14
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1991
3,389,417
3,389,417
1,780,649
832,842
2.613,491
775,926
255,177
52O.749
59,770
59,770
$ 580,519
1~0
3.328.918
3,328.918
1,719,389
839,702
2,559.091
769,827
213.256
556,571
50.616
50,616
$ 607.1~7
15
INTERNAL SERVICE FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Management Services - Furniture and Equipment
City information Systems - Automated Library Equipment
Fleet Management - Other Equipment
Utility Lines Services - Furniture and Equipment
Total
Year to Date
Exoenditures
$ 10,210
8,261
1,790
1.292
$ 21.5~3
16
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30. 1991
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED NOVEMBER 30. 1991.
GENERAL $14,155,103.06 $7607406.70 $12068726.36 :, ~~ '$3',i~,~8~'~6
WATER 1.952,275.31 232,577.07 63,760.39 2,422,549.54
SEWAGE 1,970,318.79 750,654.22 767,088.96 1,867,412.25
AIRPORT 4,561,668.06 384,308.11 238,936.78 3,232,749.52
CIVIC CENTER (434,808.88) 69,064.85 131,068.96 154,354.32
INTERNAL SERVICE 3,072,771.99 279,242.30 74,885.16 1,846,894.20
TRANSPORTATION 173,357.71 129,289.45 319,632.77 0.00
CAPITAL 1,205,085.40 114,981.81 1,032,972.09 18,539,902.94
DEBT SERVICE 6,490,050.52 379,578.77 2,494.50 371,087.19
PENSION (34,704.56) 575,000.00 633,022.29 815.89
(36B,299.95) 473,890.46 ,914.55 121,00 .91
GRANT PROGRAMS 427,429.41 120,780.44 1,053,229.32 (813,276.63)
PAYROLL (6.3 .119.30) 10.626.692. - (1.867.627,47
TOTAL $26,776,127.55 $20,479,267.04 $27,108,425.06 $29,361,755.92
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 1991
THAT SAID FOREGOING:
CA~H:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES
OF DEPOSIT
DOMINION BANK
CRESTAPJ~TM
TOT,N.
DATE: DECEMBER 18. 1991
UNITED STATES
SECURITIES
= o, oo,ooo.oo
~EASURER
17
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1991
Revenue
City's Contributions
Investment Income
Gain (Loss) on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1991
$ 2,064,835
1,847,731
2,389,516
47,871
$ 6.349.9~
1990
$ 2,055,744
1,855,296
( 188,125)
77,41Q
$ 3.800.325
Exoenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
2,705,282
155,518
95,297
4,073
2.960,170
3.389.783
2,180,493
145,283
31,282
65,689
9.556
2,432,303
1.368.022
18
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF NOVEMBER 30, 1991
Assets
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1991 $129,520,767
1990 9108,995,569)
1~l~11
9(107,402)
117,315,277
431
18.000
117.226.306
1990
842
106,204,263
$ 106.205.105
Liabilities and Fund BsIsn¢0
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
549,364 $ 413,363
549,364 413,363
113,287,159 104,423,720
3,389,783 1,368,022
116,676,942 105,791,742
117.226,306 $ 106 205 105
19
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRAH. EAKIN
DeputyCityClerk
File #53B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30828-010692 amending Ordinance No. 30821-
121091, adopted on December 10, 1991, entitled, "AN ORDINANCE authorizing the
issuance of Seventeen Million One Hundred Sixty-Five Thousand Dollars
($17,165,000.00) principal amount of General Obligation Public Improvement
Refunding Bonds of the City of Roanoke, Virginia, and approving the sale of such
bonds as part of a combined issue of Sixty-Eight Million Seven Hundred Twenty
Thousand Dollars ($68,720,000.00) aggregate principal amount of general obligation
bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain
other details of such bonds; accepting a proposal for the purchase of such bonds;
fixing the rates of interest to be borne by such bonds, and providing for an
emergency", such amendment relating to the designation of a Registrar for such
bonds. Ordinance No. 30828-010692 was adopted by the Council of the City of
Roanoke at a regnlar meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
The Honorable Gordon E. Peters, City Treasurer
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
January 9, 1992
$ANDRA H. EAKIN
Deputy City Clerk
File #53B
Mr. John Turner
Crestar Bank
Corporate Trust Department
10th Floor
10th and Main Street
Richmond, Virginia 23219
Dear Mr. Turner:
I am enclosing a certified copy of Ordinance No: 30828-010692 amending Ordinance
No. 30821-121091, adopted on December 10, 1991, entitled, "AN ORDINANCE
authorizing the issuance of Seventeen Million One Hundred Sixty-Five Thousand
Dollars ( $17,165,000.00) principal amount of General Obligation Public Improvement
Refunding Bonds of the City of Roanoke, Virginia, and approving the sate of such
bonds as part of a combined issue of Sixty-Eight Million Seven Hundred Twenty
Thousand Dollars ($68,720,000.00) aggregate principal amount of gener~_~ nbligation
bonds of the City of Roanoke, Virginia; fixing the form, denominatiox~ .~ld certain
other details of such bonds; accepting a proposal for the purchase of such bonds;
fixing the rates of interest to be borne by such bonds, and providing for an
emergency", such amendment relating to the designation of a Registrar for such
bonds. Ordinance No. 30828-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKI
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDI~ H. F. AKIN
Deputy Cit~ Clerk
File #53B
Mr. Donald G. Gurney, Esquire
Wood Dawson Smith & Hellman
17 Battery Place
New York, New York 10004
Dear Mr. Gurney:
I am enclosing a certified copy of Ordinance No. 30828-010692 amending Ordinance
No. 30821-121091, adopted on December 10, 1991, entitled, "AN ORDINANCE
authorizing the issuance of Seventeen Million One Hundred Sixty-Five Thousand
Dollars ($17,165,000.00) principal amount of General Obligation Public Improvement
Refunding Bonds of the City of Roanoke, Virg/nia, and approving the sale of such
bonds as part of a combined issue of Sixty-Eight Million Seven Hundred Twenty
Thousand Dollars ($68,720,000.00) aggregate principal amount of general obligation
bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain
other details of such bonds; accepting a proposal for the purchase of such bonds;
fixing the rates of interest to be borne by such bonds, and prow:_.~g for an
emergency", such amendment relating to the designation of a Registrar for such
bonds. Ordinance No. 30828-010692 was adopted by the Council of the City of
Roanoke at a regnlar meeting held on Monday, January 6, 1992.
Sincerely, ~L~_.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric o
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of January, 1992.
No. 30828-010692.
VIRGINIA,
AN ORDINANCE amending Ordinance No. 30821-121091, adopted on
December 10, 1991, entitled "AN ORDINANCE authorizing the issuance
of Seventeen Million, One Hundred Sixty-Five Thousand Dollars
($17,165,000) principal amount of General Obligation Public
Improvement Refunding Bonds of the City of Roanoke, Virginia, and
approving the sale of such bonds as part of a combined issue of
Sixty-Eight Million Seven Hundred Twenty Thousand Dollars
($68,720,000) aggregate principal amount of general obligation
bonds of the City of Roanoke, Virginia; fixing the form,
denomination and certain other details of such bonds; accepting a
proposal for the purchase of such bonds; fixing the rates of
interest to be borne by such bonds, and providing for an
emergency", such amendment relating to the designation of a
Registrar for such bonds, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke, Virginia
as follows:
SECTION 1. (a) The second paragraph of Section 7 of
Ordinance No. 30821-121091 adopted by this Council on December 10,
1991, is hereby amended in its entirety so that, as amended, such
paragraph shall read as follows:
"Crestar Bank in the City of Richmond, Virginia,
is hereby appointed as Registrar for the Bonds."
(b) Ail references to the Registrar for the 1992A Bonds and
the 1992B Bonds in the forms of the 1992A Bonds and the 1992B Bonds
set forth in Section 11 of Ordinance No. 30821-121091 shall be to
Crestar Bank, Richmond, Virginia, as Registrar.
SECTION 2. The City Clerk is hereby directed to file a
copy of this Ordinance, certified by such City Clerk to be a true
copy hereof, with the Circuit Court of the City of Roanoke,
Virginia, all in accordance with S15.1-227.9 of the Code of
Virginia, 1950, as amended.
SECTION 3. In order to provide for public health and
safety and for the usual daily operation of the municipal
government, an emergency is deemed to exist, and this Ordinance
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F, PARI~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 6, 1992
SANDRA H. F. AKIN
Deputy City Clerk
File #53B
The Honorable Arthur B. Crush
Clerk of the Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching a certified copy of Ordinance No. 30828-010692 amending Ordinance
No. 30821-121091, adopted on December 10, 1991, entitled, "AN ORDINANCE
authorizing the issuance of Seventeen Million One Hundred Sixty-Five Thousand
Dollars ($17,165,000.00) principal amount of General Obligation Public Improvement
Refunding Bonds of the City of Roanoke, Virginia, and approving the sale of such
bonds as part of a combined issue of Sixty-Eight Million Seven Hundred Twenty
Thousand Dollars ($68,720,000.00) aggregate principal amount of general obligation
bonds of the City of Roanoke, Virginia; .fixing the form, denomination and certain
other details of such bonds; accepting a proposal for the purchase of such bonds;
fixing the rates of interest to be borne by such bonds, and providing for an
emergency", such amendment relating to the designation of a Registrar for such
bonds. Ordinance No. 30828-010692 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,
MFP:sw
Mary F. Parker, CMC/AAE
City Clerk
Enc o
CITY OF ROANOI E
£ F TH ~ CITYAT]
464 MUNICIPAL BUILDING
ROANOKE, V1RGINIA 24011-1595
WILBURN C. DIBLING, JR.
Cl*~f ATTO RNEy
OFFICE OF THE CITYATTORNE~T¥ ::: ; : ' ~:
January 6, 1992
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Registrar for General Obligation Bond Issue
in Amount of $68,720,0000
Dear Mrs. Bowles and Gentlemen:
At the City Council of December 10, 1991, Council adopted
Ordinance No. 30821-121091 which authorized the issuance of
$17,165,000 principal amount of general obligation public
improvement refunding bonds and approved the sale of such bonds as
part of a combined issue of $68,720,000 aggregate principal amount
of general obligation bonds of the City. A part of Ordinance No.
30821-121091 designated a Registrar for such bonds. Because the
bank originally designated as Registrar was unable to comply with
certain of the technical requirements of the City, it has become
necessary to designate a new Registrar. The attached ordinance
designates Crestar Bank as the Registrar, and Mr. Schlanger and I
recommend adoption of this amendatory ordinance.
Should City Council have any questions with respect to this
matter, Mr. Schlanger has agreed to respond to them. As you know,
I am unable to be with you today because I am traveling to New York
City for the bond closing to occur on Tuesday morning, January 7,
1992.
With kindest personal regards, I am
WCD:f
Attachment
Sincerely yours,
Wilburn C. Dlbling, Jr.
City Attorney
Honorable Mayor and Members
of City Council
January 6, 1992
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Gordon E. Peters, Treasurer
Mary F. Parker, City Clerk
Noel C.~aylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Council Members:
David A. Bowers
Elizabeth T Bowles
Beverly T. Fitzpatrick, Jr
James G. Harvey, II
William White, Sr.
December 11, 1991
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
As Audit Committee Chairman, I would like to propose the following
Audit Committee meetings for the coming months:
· February 3, 1992
· April 6, 1992
· June 1, 1992
· October 5, 1992
· December 7, 1992
Should these dates meet your approval, the meetings will be held in
Council's conference room at 1:00 p.m.
I would ask that this matter be placed on our next consent agenda
for your approval of these meeting dates.
Best personal regards.
Sincerely,
David A. Bowers
Chairman, Audit Committee
ewb
CITY OF ROANOKE
INTERDEPARTMENTAL COMbgJNICATION
TO:
FROM:
DATE:
SUBJECT:
Mary~rker, City Clerk
John ~.l'~4arlles, Agent
Roanok~ City Planning Commission
December 16, 1991
Council Briefing
This is to request time on City Council's agenda on January 6,
1992, to brief members on the proposed amendments to the City's
flood plain regulations scheduled for public hearing before City
Council on January 13, 1992.
Please call me if you have any questions.
JRM/trb
cc: William F. Clark
John A. Peters'
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. Fa. KIN
Deputy City Clerk
File #448
Mr. Howard E. Musser, Chairman
Regional Cable Television Committee
Roanoke, Virginia
Dear Mr. Musser:
I am attaching copy of Resolution No. 30838-010692 expressing Roanoke City
Council's intent that one per cent of gross revenues coliected from Cox Cable
Roanoke, Inc., as franchise fee payments be dedicated to costs of developing,
operating and administering the institutional network and educational and
governmental cable access. Resolution No. 30838-010692 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely, ~f~_.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
mnc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Sehlanger, Director of Finance
Ms. M. Michelle Bono, Public Information Officer
Mr. Robert E. Glenn, Attorney for Cox Cable Roanoke, P. O. Box 2887,
Roanoke, Virginia 24001
Mr. Bernard W. Langheim, General Manager, Cox Cable Roanoke, Inc.,
1909 Salem Avenue, S. W., Roanoke, Virginia 24016
MARY F. pAR](~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~ginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #448
Ms. Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Resolution No. 30838-010692 expressing Roanoke City
Council's intent that one per cent of gross revenues collected f~om Cox Cable
Roanoke, Inc., as franchise fee payments be dedicated to costs of developing,
operating and administering the institutional network and educational and
governmental cable access. Resolution No. 30838-010692 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,. ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno o
MARY F. PARKER
Ci~ Clerk
CITY OF ROANOKF.
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
January 9, 1992
SANDI~. H. EAKIN
Deputy City Clerk
File #448
Ms. Mary H. Allen
Clerk of the Board
Roanoke County Board
of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Resolution No. 30838-010692 expressing Roanoke City
Council's intent that one per cent of gross revenues collected from Cox Cable
Roanoke, Inc., as franchise fee payments be dedicated to costs of developing,
operating and administering the institutional network and educational and
governmental cable access. Resolution No. 30838-010692 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, January 6, 1992.
Sincerely,'
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
IN. THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The Sixth Day of January, 1992.
No. 30838-010692.
A RESOLUTION expressing City Council's intent to dedicate a
portion of the franchise fee collected from Cox Cable Roanoke, Inc.
to the costs of developing, operating and administering the
institutional network and educational and governmental cable
access.
WHEREAS, the City of Roanoke along with Roanoke County and the
Town of Vinton pursuant to ordinance have established the Roanoke
Valley Regional Cable Television Committee in part to assist with
the full development of educational channels and access cable
programming and other access uses of the cable system; and
WHEREAS, this Council desires to establish its intent to
dedicate one percent (1%) of the gross revenues collected as
franchise fees from Cox Cable Roanoke, Inc. to be used for
institutional and cable access purposes.
THEREFORE, BE IT RESOLVED by the Council of the City of
that this Council hereby expresses its intent that one
Roanoke
percent
Inc. as
operation,
educational
(1%) of gross revenues collected from Cox Cable Roanoke,
franchise fee payments be dedicated to development,
and administration of the institutional network and
and governmental cable access.
BE IT FURTHER RESOLVED that the City Clerk is directed to
forward an attested copy of this resolution to the Roanoke County
Board of Supervisors and the Vinton Town Council.
ATTEST:
City Clerk.
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 2, 1992
Council Members:
David A. Bowers
Elizabeth T Bowles
Beverly T Fitzpatrick, Jr
James G. Harvey, II
William White, Sr.
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am attaching copy of a Resolution with regard to dedicating a portion of the
franchise fee collected from Cox Cable Roanoke, Inc. to the costs of developing,
operating and administering the institutional network and educational and
governmental cable access, which I would propose that Council consider as a part of
item 9.a. on the City Council agenda on Monday, January 6, 1992.
With kindest regards, I am
Sincere~/~
Vice-Mayor
H EM: s e
Attachment