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Home My WebLink AboutCouncil Actions 02-24-92BOWl (30887) REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL February 24, 1992 7:00 p.m. AGENDA FOR TI4F~ COUNCH~ THE MAYOR AND MF. MBERS OF THE ROANOKE CITY COUNCIL ARE P!.F. ASED TO HOLD TI-HS NEIGHBORHOOD COUNCIL MF.i~'rlNG AT THE ROANOKE ACADEMY FOR MATI-~.MATICS AND SCI'F. NCE. THE COUNCIL WISHES TO EXPRESS APPRECIATION TO THE CHAIRPERSON AND MEMBERS OF THE SCHOOL BOARD, THE SUPERINTF.,NDENT OF SCHOOLS, AND THE PRINCIPAL AND I-IF.R STAFF AT ROANOKE ACADEMY FOR MATHF. MATICS AND $CI~.NCE FOR THF.1R ASSISTANCE AND HOSPITALITY. Call to Order Roll Call. Council Member Fi~patrick was absent. The Invocation was delivered by Mayor Noel C. Taylor. The Pledge of AHegiance to the Flag of the Uniu~l States of America was led by Mayor Taylor. 1 BID OPENINGS Bids for construction of new concrete sidewalks, entrances, curb and gutter, Bond Issue - Phase VI. Six bida were refined to a commi~Iee composed of Messrs. e CONSENT AGENDA (APPROVg. D 6-0) AH. MATFERS LIST~.D UNDER THE CONSENT AGENDA ARE CONSIDF, RF.D TO BE ROUTINE BY THE crrY COUNCIL AND WILL BE ENACrED BY ONE MOTION IN THE FORM ! JgTED BELOW. TI-IF. RE Wll.l. BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESI~F.r~, THAT ITEM Wll.l. BE RElVIOV~.D FROM THE CONSENT AGENDA AND CONSIDERED SEPARATF. LY. C-1 A communication from Mr. Jeffrey A. Cromer, Manager, Solid Waste Disposal, transmitting the budget summary and revenue projections as approved by the Roanoke Valley Regional Solid Waste Management Board for fiscal year 1992-93, and advising that tipping fees for local governments will remain the same for private and commercial haulers. RECOMMENDED ACTION: Receive and file. C-2 Qualification of Mr. Robert L. Lynn as a member of the Mental Health Services Board of Directors for a term ending December 31, 1994. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. I-IF. ARING OF CITIZF. NS UI~N PUBLIC MATrERS: None. 4. PETITIONS AND COMMUNICATIONS: A communication from Mr. Bob L. Johnson, Vice-Chairperson, Roanoke Regional Airport Commission, requesting formal approval of the Commission's fiscal year 1992-93 Budget and Proposed Capital Expenditures. Ordinance was lost for the lack of a second. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None, ITEMS RECOMMENDED FOR ACTION: A report recommending appropriation of funds, in the amount of $245,448.24, awarded to the Fifth District Employment and Training Consortium by the Governor's Employment and Training Depa~m~ent, the Virginia Employment Commission and jurisdictions in the Fifth Planning District; and transfer of $62,484.43 between existing fiscal year 1991 and fiscal year 1992 accounts. Adopted Budget Orrlinane.~ No. 30887-022492. (6-0) 3 A report recommending authorization to execute Change Order No. 3 to the contract with T. P. Parker and Son, Engineers, Surveyors and Planners, Ltd., in the amount of $143,893.00, for surveying services in connection with the Roanoke River Flood Reduction Project; and transfer of funds therefor. Adopted Budget Ordinance No. 30888--022492 and Ordinance No. 30889-022492. (6-0) A report recommending award of an engineering services reimbursement contract to HI)H Technical, Inc., in the amount of $34,000.00, to provide engineering services to identify and prepare draft contract documents for removal of asbestos containing material from structures lo~ated in the path of the Second Street/Gainsboro Road Project; and appropriation of funds therefor. Adopted Budget Ordinance No. 30~90-022492 and Resolution No. 30891-022492. (6-0) b. DIRECTOR OF FINANCE: 1. A financial report for the month of January, 1992. Received and filed. 6. REPORTS OF COMMITI .FS: Minutes of the Audit Committee meeting held on Monday, February 3, 1992. Council Member David A. Bowers, Chairperson. Received and filed. 7. UNFINISHF. D BUSINESS: None. 4 8. INTRODUC"IION .a2qD CONSIDERATION OF ORDINAN~ ~ RF-SOLUTIONS: None. 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER I4F~AR1NGS OF CITIZI~NS: 5 Office of the City Clerk February 27, 1992 File #57 Mr. William White, Sr., Chairperson ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for construction of new concrete sidewalks, entrances, curb and gutter, Bond Issue - Phase VI, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992: BIDDER BASE BID ALTERNATE S. R. Draper Paving Co., Inc. John A. Hall & Co., Inc. H. & S. Construction Co. L. H. Sawyer Paving Co., Inc. Gardner-Smith, Inc. DLB, Inc. $167,282.00 171,745.60 185,570.00 214,100.00 215,625.00 246,450.00 On motion, duly seconded and adopted, the bids report and recommendation to Council. $ 1,165.00 4,671.65 2,912.50 3,262.00 15,145.00 240,625.00 were referred to your or tabulation, Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. DibHng, Jr., City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 February 13, 1992 ROANOKE YAL. POST OFFICE BOX 12312 ROANOKE, VIRGINIA 24024 703 981-9331 Mrs. Mary Parker, City Clerk City of Roanoke Room 456 Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: In accordance with Section 10(c) of the Roanoke Valley Regional Landfill Agreement, attached are the budget summary and revenue projections as approved for the Roanoke Valley Regional Solid Waste Management Board for the upcoming fiscal year 1992-93. This budget was approved without an increase in tipping fees. Tipping fees for local governments will remain at $20 per ton and $25 per ton for private and commercial haulers. Please feel free to contact me if you have any ques- tions. Very truly yours, ~e~fr_y A. Cromer Solid Waste Disposal Manager Attachment ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD BUDGET SUMMARY ACCOUNT CODE 80100 80200 80300 80400 81000 81200 81400 81600 82000 82500 83000 84000 11000 12000 ITEM Salaries and Wages Overtime Temporary Help Fringe Benefits Other Services and Charges Utilities and Communications Travel and Education Maintenance Materials and Supplies Recycling Program Capital Outlay Contingency Replacement Reserve Closure/Post Closure Total BOARD APPROVAL FISCAL YEAR 1992-93 $ 450,000 20,000 10,000 143,422 400,105 49,500 3,000 170,000 223,100 220,000 760,000 67,373 800,000 1,100,000 $ 4,416,500 ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD PROJECTED REVENUE ACCOUNT CODE 70100 70200 70300 70400 ACCOUNT NAME City of Roanoke County of Roanoke Town of Vinton Private/Commercial Total BOARD APPROVAL FISCAL YEAR 1992-93 $ 960,000 520,000 54,000 2,882,500 $ 4,416,500 TONNAGE ESTIMATE ACCOUNT CODE 99100 99200 99300 99400 ACCOUNT NAME City of Roanoke County of Roanoke Town of Vinton Private/Commercial Total BOARD APPROVAL FISCAL YEAR 1992-93 48,000 26,000 2,700 115,300 192,000 Note: (1) Reflects tipping fee of $20 per ton. (2) Reflects tipping fee of $25 per ton. ton to $25.00 per ton. Office of the City Clerk February 27, 1992 File #15-22 Mr. John M. Hudgins, Jr., Chairperson Mental Health Services Board of Directors 301 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Hudgins: This is to advise you that Mr. Robert L. Lynn has qualified as a member of the Mental Health Services Board of Directors, for a term ending December 31, 1994. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Dr. Fred P. Roessel, Jr., Executive Director, Mental Health Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of December, 1991, ROBERT L. LYNN was reelected as a member of the Roanoke Arts Commission for a term ending December 31, 1994. Given under my hand and the Seal of the City of Roanoke this nineteenth day of December, 1991. City Clerk Office of the City Clerk February 27, 1992 File #9 Mr. Bob L. Johnson, Vice-Chairperson Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Mr. Johnson: Your communication on behalf of the Roanoke Regional Airport Commission, requesting formal approval of the Roanoke Regional Airport Commission's fiscal year 1992-93 Budget and Proposed Capital Expenditures, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. A resolution approving the proposed 1992-93 airport operating budget was defeated inasmuch as it did not receive a second when it was placed on the floor for consideration. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. W. Robert Herbert, Chairperson, Roanoke Regional Airport Commission Ms. Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission Room 456 nicipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, A RESOLUTION approving the Roanoke Regional Airport Commission's 1992-1993 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act and the Roanoke Regional Airport Commission Contract dated January 28, 1987, the City of Roanoke hereby approves the Airport Commission's 1992-1993 proposed operating and capital budget, as well as a separate listing of proposed capital expenditures, as more particularly set forth in a report from the Commission to this Council dated February 13, 1992. ATTEST: City Clerk. Airport ,Commission W. Roiz~'ert Herbert, Chairman Bob L Johnson, Vice Chairman Jael M. Schlanger _~. Odell Mir~nix Kit B. Kiser 5202 Aviation Drive Roanoke, Virginia 24012 (703) 362-1999 FAX (703) 563-4838 Jacqueline L Shuck, Executive Director Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia February 13, 1992 Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1992-1993 Budget and Proposed Capital Expenditures Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, submitted for your approval are the Airport Commission's 1992-1993 proposed operating and capital budget, as well as a separate listing of proposed capital expenditures which are expected to exceed $100,000 and are intended to benefit five or more future accounting periods. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure l£st also requires formal approval. Therefore, on behalf of the Commission, the fiscal year 1992-1993 budget and the proposed capital expenditures are enclosed for your approval by resolu- tion. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. BLJ:JLS:csp Enclosures e Chairman cc: Members, Roanoke Regional Airport Commission Mary H. Allen, Ds Clerk, Roanoke Co. Board of Supervisors Paul M. Mahoney, Roanoke County Attorney WilburnC. Dibling, Roanoke City Attorney Heman A. Marshall, III, General Counsel, Ri{AC budget.itt lO-Feb-92 A"ffI-ACHMENT l _~Oz~VOKE REGIONAL AIRPORT PHOPOSED FY 92-93 BUDGET 1991-92 Budgeted 1992-93 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $1,161,848 $1,209,301 B. Operating Expenditures 1,148,279 %165,895 C. City Set'v/cea 594,647 592,500 D. Other Project~ 88,000 41,000 Total Operafion.~ and Maintenance 2,992,774 3,008,696 2. Non-Operating Expenses A. Interest 633,721 613,482 B. Debt Service 258,768 266,073 Total Non-Operating 892,489 879,555 3. Capital Expenses A. Capital Projects and Equipment 75,000 81,500 Total Capital Expenses 75,000 81,500 : Total Budgeted Expenditures $3,960,263 $,3,969,751 1991-92 Budget 1992-93 Projected REVENUE PROJECTIONS .Revenues Revenues 1. Operatin?l Revenues A. Airfield $860,296 5858,174 B. General Aviation 107,356 112,225 C. Terminal Related 2,8~301564 2,875,667 D. Other Revenues 159,900 124,525 Total Projected Operating Revenues 3,958,116 3,970,591 2. Non-Operating Revenues A. Interest from Debt Service 63,000 48,000 B. Interest on Investments 170,000 200,000 C. Roanoke County Bas~ Service Fee 264,640 264,640 Total Projected Non-Operting Revenues 497,640 512,640 Total Projected Revenue $4,455,756 $4,483,231 Ao AI'FACHI~E)~F I I PROPOSED CAPITAL EXPENDITURES (For projects expected to exceed $]00,000 in cost and intended to benefit five or more accounting periods.) Projects: 1. Professional Services for Airfield Signage a) Description: Acquire professional services necessary to develop an airfield signage plan acceptable to the FAA and to prepare bid specifi- cations necessary to implement the plan. b) Justification: New federal aviation regulations require the development and submission of an airfield signage plan by November 1, 1992. The plan, once approved by the FAA, must be imple- mented by January 1, 1994. 2. General Aviation Site Improvements a) Descrietion: Construction of general aviation apron and taxilanes, including installation of storm sewers, access road and parking area, and the grading of future construction sites will be under- taken on approximately 5.6 acres of pre- viously undeveloped land in the general aviation area. b) Justification: This project will provide the infrastructure necessary to permit and encourage the development of up to two sets of T-hangars and up to three cor- porate hangars in an undeveloped section of the general aviation area. This devel- opment is in accordance with the 1985 Airport Master Plan and with the General Aviation Site and Redevelopment Plan adop- ted by the Commission in 1990. 3. Professional Engineering Services for Air Cargo Ramp a) Description: Acquire professional en- gineering services necessary to perform tests and surveys, as well as to design and oversee bidding, for the construction of ramp for air cargo operations. Est. $ 160,000 Est. $1,082,100 Page Two b) Justification: While the 1985 Airport Master Plan recommended new and larger air cargo facilities, the General Aviation Plan adopted by the Commission recommended that cargo operations be removed from the general aviation area. Increased ramp space for cargo operations, which now account for almost one-forth {1/4} of all landed weights, is currently needed. Est. $ 300,000 Total Estimate $1,542,100 Funding Sources: Federal Airport Improvement Program Grant Funds Commonwealth Aviation Grant Funds Commission Funds City and County Funds $1,193,040 $ 239,480 $ 109,580 $ -0- Total Funding $1,542,100 COUNTY ADMINISTRATOR ELMER C. HOE;GE (70:3) 772-2004 P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 BOARD OF SUPERVISORS February 28, 1992 H. ODELL"FUZ~MINNIX (703) 772-200~ Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Commission 215 Church Avenue, S.W. Roanoke, VA 24011 Dear Mr. Herbert: Attached is a copy of Resolution No. 22592-5 approving the Roanoke Regional Airport Commission budget for FY 1992-93. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, February 25, 1992. If you need further information, please do not hesitate to contact me. Sincerely, bjh Attachment cc: Mary H. Allen, Clerk Roanoke County Board of Supervisors Ms. Jacqueline L. Shuck, Exec. Dir., Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 25, 1992 RESOLUTION 22592-5 APPROVINH THE ROANOKE REHIONALAIRPORT COI,~88ION BUDGET FOR FY L992-L993, UPON CERTAIN TERI(8 ~ CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated February 13, 1992, a copy of which is on file in the office of the Clerk to the Board, the Vice- Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1992-1993 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1992-1993 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the February 13, 1992, report of the Commission Vice-Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None cc: A COPY TESTE: Mary H.en, Clerk Roanoke County Board of Supervisors File Diane Hyatt, Director, Finance Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget W. Robert Herbert, Chairman, Roanoke Regional Commission Mary F. Parker, Clerk, Roanoke City Council Jacqueline L. Shuck, Executive Director, Roanoke Airport Airport Regional Office of the City Clerk February 27, 1992 File #60-246 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schianger: I am attaching copy of Ordinance No. 30887-022492 amending and reordaining certain sections of the 1991-92 Consortium Fund Appropriations, providing for appropriation of $245,448.24 and transfer of $62,484.43 between existing fiscal years 1991 and 1992 accounts, in connection with funds awarded to the Fifth District Employment and Training Consortium by the Governor's Employment and Training Department, the Virginia Employment Commission and jurisdictions in the Fifth Planning District. Ordinance No. 30887-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Resources Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016 Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th Day of February, 1992. No. 30887-022492. AN ORDINANCE to amend and reordain certain sections of the 1991-92 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortium - FY91 (1-4) ......................................' Fifth District Employment & Training Consortium - FY92 (5-82) ...................................... $ 2,149,561 1,586,368 Rev~ue Fifth District Employment & Training Consortium - FY91 (83-86) ..................................... Fifth District Employment & Training Consortium - FY92 (87-95) ..................................... 1) TAP 2) Funding Authority 3) Wages 4) Wages 5) Wages 6) Fringes 7) Travel 8) Communica- tions 9) Supplies 10) Insurance (034-054-9161-8131) $(16,530) (034-054-9161-9990) (40,642) (034-054-9180-9078) ( 1,498) (034-054-9160-8350) ( 3,815) (034-054-9261-8350) 10,463 (034-054-9261-8351) 1,351 (034-054-9261-8352) 235 (034-054-9261-8353) (034-054-9261-8355) (034-054-9261-8356) 219 382 307 $ 2,149,561 1,586,368 11) Contractual Services 12) Leases 13) Equipment 14) Miscellaneous 15) Wages 16) Fringes 17) Travel 18) Communica- tions 19) Supplies 20) Insurance 21) Leases 22) Equipment 23) Miscellaneous 24) Testing Fees 25) Roanoke County Schools 26) TAP 27) TAP Literacy 28) Roanoke County Schools 29) Hollins College 30) Virginia Western Community College 31) Work Experience 32) Wages 33) Fringes 34) Travel 35) Communica- tions 36) Equipment 37) Supplies 38) Miscellaneous 39) Roanoke City Nursing Support 40) Funding Authority 41) VEC-Staff Formula 42) Wages 43) Fringes 44) Travel 45) Communica- tions 46) Supplies 47) Insurance (034-054-9261-8357) (034-054-9261-8358) (034-054-9261-8359) (034-054-9261-8360) (034-054-9261-8050) (034-054-9261-8051) (034-054-9261-8052) (034-054-9261-8053) (034-054-9261-8055) (034-054-9261-8056) (034-054-9261-8058) (034-054-9261-8059) (034-054-9261-8060) (034-054-9261-8431) (034-054-9261-8153) (034-054-9261-8172) (034-054-9261-8451) (034-054-9261-8452) (034-054-9261-8460) (034-054-9261-8192) (034-054-9261-8462) (034-054-9261-8030) (034-054-9261-8031) (034-054-9261-8032) (034-054-9261-8033) (034-054-9261-8034) (034-054-9261-8035) (034-054-9261-8040) (034-054-9261-8450) (034-054-9261-9990) (034-054-9281-8405) (034-054-9281-8010) (034-054-9281-8011) (034-054-9281-8012) (034-054-9281-8013) (034-054-9281-8015) (034-054-9281-8016) 311 911 2O8 52 12,510 2,297 53O 1,060 829 46 73 177 147 130 25,566 25,000 4,000 6,912 872 2,824 31,602 19,002 3,681 464 522 290 491 87 70 22,853 17,513 2,750 352 62 158 106 79 48) Leases 49) Miscellaneous 50) Contractual Services 51) Funding Authority 52) VEC-Staff 40% 53) Wages 54) Fringes 55) Travel 56) Supplies 57) Communica- tions 58) Aunt Weeda~s Closet 59) Virginia Western Community College 60) Dabney S. Lancaster Community College 61) Virginia Tech 62) College of Health Sciences 63) Participant Support 64) Funding Authority 65) Wages 66} Fringes 67) TAP 68) Wages 69) Fringes 70) Travel 71) Communica- tions 72) Supplies 73) Insurance 74) Leases 75) Miscellaneous 76) Contractual Services 77) Wages 78) Fringes 79) Travel 80) Supplies 81) Leases 82) Miscellaneous 83) Title IIA Administra- tion (034-054-9281-8018) (034-054-9281-8360) (034-054-9281-8357) (034-054-9281-9990) (034-054-9281-8190) (034-054-9281-8400} (034-054-9281-8401) (034-054-9281-8402) (034-054-9281-8448) (034-054-9281-8447) (034-054-9281-8435) (034-054-9281-8449) (034-054-9281-8238) (034-054-9281-8451) (034-054-9281-8454) (034-054-9281-8461) (034-054-9281-9990) (034-054-9280-9078) (034-054-9280-9079) (034-054-9262-8131) (034-054-9262-8350) (034-054-9262-8351) (034-054-9262-8352} (034-054-9262-8353) (034-054-9262-8355) (034-054-9262-8356) (034-054-9262-8358) (034-054-9262-8360) (034-054-9262-8357) (034-054-9280-9078) (034-054-9280-9079) (034-054-9260-8352) (034-054-9260-8355) (034-054-9260-8358) (034-054-9260-8360) (034-034-1234-9160) $ 26 26 79 3,103 6,622 5OO 5O 5O 100 100 650 13,222 8,404 638 2,330 1,850 3,084 6,550 570 31,479 20,750 2,500 420 2OO 423 5OO 200 100 600 1,378 120 1,315 1,750 25O 5OO ( 25,693) 84) Title IIA Program (034-034-1234-9161) $(31,479) 85) Contributions From Other Localities (034-034-1234-9180) ( 1,498) 86) FDETC Contri- butions (034-034-1234-9176) ( 3,815) 87) Title IIA Administra- tion (034-034-1234-9260) 14,437 88) Title IIA Program (034-034-1234-9261) 162,037 89) EDWAA (034-034-1234-9281) 24,254 90) EDWAA 40% (034-034-1234-9282) 37,600 91) Contributions From Other Localities (034-034-1234-9280) 7,120 92) Title IIA 6% Admin- istration (034-034-1234-9271) 25,693 93) Title IIA 6% Program (034-034-1234-9273) 31,479 94) Contributions From Other Localities (034-034-1234-9280) 1,498 95) FDETC Contri- butions (034-034-1234-9276) 3,815 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor and City Council Roanoke, Virginia February 24, 1992 Roanoke, Virginia Members of Council: Funding for the Fifth District Employment and Training Consor titan .F.ift~.Distr.i. ct Emplo _)mj~..t and Trainin~ Consortit~n (FDETC) submitted zns ~zscal Year 1992 Title II-A Implementation Strategy to the Covernor's Employment and Training Department (GETD). Plarmed programs include.on-the-job training, job related education, classrocm training, job placement activities, and renmdial education. Fifth District Employment and Trainir~ Consort~.~ (FDETC) has also submitted its Implementation Strategy for the Title III, Economic Dislocated Worker Adjustment Act (EDWAA), progr~n for the Fiscal Year 1992. Plarmed programs include on-the-job training, classroom training, customized training, remedial education, and job placement activities for those who have bean laid off from work due to plant closing or a natural disaster. Jurisdictions in the Fifth Plannin~ District, which include the Cities of Roanoke, Sale~, Clifton Forge, & Covington, as w~ll as the counties of Alleghany, Botetourt, Craig, & Roanoke, were requested to offset the Agency's administrative deficit, through a formula relative to population, utilization, costs, weighted vote, and the disadvantaged population. City of Roanoke is the grant recipient for Consortium funding. City Council must appropriate the funding for all grants the Consortium receives. City Council Report February 24, 1992 Page 2 II. CURRENT SITLI~TION has sent to the Consortium, Notice of Award (NOA) ~92-03-02 in ~-~-amount of $92,371.00 for the Title II-A progr~n. GE"lO has sent to the Consortium, NOA $92-03-03 in the 8mmtmt of ~f~,103.01 in additional revenue for the Title II-A progrmn. Gm"lb has sent to the Consorti~n, NOA #E-92-113-03 in the amount of ~254.00 in carry-in funding, for the Title III Dislocated Workers program. DJ Virginia Employment CuL,nission has awarded the Consortium, per Agreement ~GRP-91-3-3, $37,600.00 in Title III 40% funds to assist the Agency in responding to employer lay-offs within the jurisdictions. E. Jurisdictions of the Fifth Plannin~ District, to date, have contributed $7,120.23, which needs to be appropriated. Local administrative fund/n~, totalling $5,312.43, left over from Fiscal Year 1991 needs to be transferre~l Year 1992. In addition, FY91 funding of $57,172.00 under the Title II-A program also needs to be transferr~. III. ISSUES A. Program Operations D. Clients IV. AL'fk~ATIVES Appropriate the Consortium's additional fun.din~ of $245,448.24 and increase the revenue est/mate by $245,448.24, zn accounts to be established by the Director of Finance and transfer fundir~ of $62,484.43 between existin~ FYgl and FY92 accounts. City Council Report February 24, 1992 Page 3 Program Operation - Planned programs will be impl~nented and new progrmrm will be initiated by the Consortium's Policy Board end Private Industry Council. Consortit~n staffing levels will be maintained. Funding - Increased funding is available from the grentor agency at no cost to the city 3. Timing - Immediate action .will allow programs to be implenented end conpleted in planned tlm~frmm~s. Clients - Allows for continued enrollments into training activities. Do not appropriate the Censortiom's additional fundin~ of $245~448.24 end Increase the revenue estimate by $245,448.24, in accounts to be established by tbm Director of lZinance and transfer funding of $62~484.43 between existin~ FYgl end FY92 accounts. Program Operation- Plarmed and additienal progrmns to serve participents would be curtailed. Consortium staffing would be reduced. 2. Funding- Not a factor 3. Timing- Delay will cause underexpenditure of available funds. 4. Clients - Will cause agency to limit client services. V. RECCPP~NDATION Approve Alternative A: Appropriate the Consortium's additional fun.din~ of $245,448.24 and increase the revenue estimate by $245~448.24, zn accounts to be established by the Director of Finamce and trensfer fundin~ of $62,484.43 between existin~ FYgl and FY92 accounts. Respectfully submitted, W. Robert Herbert City Manager cc: Director of Finance City Attorney Office of the City Cl~rk February 27, 1992 File #237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30889-022492 approving issuance of Change Order No. 3 to the City's contract with T. P. Parker and Son, Ltd., Engineers, Surveyors and Planners, for surveying services in connection with the Roanoke River Flood Reduction Project, in the amount of $143,893.00, for a total contract amount of $376,092.41, with no additional contract time. Ordinance No. 30889-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke. Virginia 24011 (703) 981-2541 I Office of the City Clerk February 27, 1992 File #237 Mr. T. P. Parker, President T. P. Parker and Son, Ltd. Engineers, Surveyors and Planners P. O. Box 39 Salem, Virginia 24153 Dear Mr. Parker: I am enclosing copy of Ordinance No. 30889-022492 approving issuance of Change Order No. 3 to the City's contract with T. P. Parker and Son, Ltd., Engineers, Surveyors and Planners, for surveying services in connection with the Roanoke River Flood Reduction Project, in the amount of $143,893.00, for a total contract amount of $376,092.41, with no additional contract time. Ordinance No. 30889-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, ~O.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th Day of February, 1992. No. 30889-022492. AN ORDINANCE authorizing the execution of Change Order No. 3 to the contract with T. P. Parker and Son to provide services in connection with the Roanoke River Flood Project; and providing for an emergency. surveying Reduction BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, Change Order No. 3 to the contract with T. P. Parker and Son for the provision by such firm of surveying services in connection with the Roanoke River Flood Reduction Project, as more particularly set forth in the February 24, 1992, report of the City Manager to this Council. 2. Change Order No. 3 authorized by this ordinance shall provide for the following additions in the work to be performed: CONTRACT AMOUNT INCLUDING CONTINGENCY AND CHANGE ORDER NO. 1 AND CHANGE ORDER NO. 2 CHANGE ORDER NO. 3 a. Right of way changes b. Federal Real Estate Requirements c. Additional Right of way changes not to exceed TOTAL of Change Order No. 3 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 3 $232,199.41 $ 88,893.00 $ 45,000.00 $ 10e000.00 $143,893.00 $376,092.41 3. The form of the Change Order with such firm shall be approved by the City Attorney. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Clerk February 27, 1992 File #60-237 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30888-022492 amending and reordaining certain sections of the 1991-92 Capital Fund Appropriations, providing for the transfer of $143,893.00 from Roanoke River Flood Reduction - Land Acquisition, to Surveying Roanoke River Flood Reduction, to provide funds in connection with issuance of Change Order No. 3 to the contract with T. P. Parker and Son, Ltd., Engineers, Surveyors and Planners, for surveying services in connection with the Roanoke River Flood Reduction Project. Ordinance No. 30888-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 r IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th Day of February, 1992. No. 30888-022492. AN ORDINANCE to amend and reordain certain sections of the 1991-92 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations 1) 2) Appropriations from General Revenue Other Infrastructure Roanoke River Flood Reduction - Land Acquisition (1! .................... Surveying Roanoke River Flood Reduction i~i]]][]] Appropriations from General Revenue (008-056-9619-9003) $(143,893) (008-056-9618-9003) 143,893 $19,819,536 2,256,517 382,073 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke River Flood Reduction Project Surveying Contract Change Order No. 3 Roanoke, Virginia February 24, 1992 I. Background: II. City Council awarded a unit price contract to T. P. Parker and Son for $144,020.00 with a $5,000.00 contingency on October 24, 1988. The scope of work included a baseline survey with ties to the Corps' original mapping baseline and easement surveys based on the General Design Memorandum. The easement information was needed to assist the City in establishing real estate values for the 1989 Bond Referendum for the Roanoke River Flood Reduction Project. Chanqe Orders No. 1 and 2 were approved by City Council on August 14, 1989 in the amount of $8,493.41 and $79,686.00 respectively. Change Order No. 1 was for correcting portions of the Corps' original baseline and for computing 43 additional parcels. Change Order No. 2 included funds to produce recordation plats and for utility location surveys required as part of the City's commitment in the Local Cooperative Agreement to provide all utility relocation design and services. Current Situation: Right of way changes have occurred throughout the last two (2) years necessitating numerous changes in the plats. Each time the right of way changes, T. P. Parker and Son must recompute the boundary description to each easement parcel as well as the residual parcel. Once these changes have been computed, the draftsman must change each indi- vidual sheet. To date, the Corps has revised the overall project right of way twice since our General Design Memorandum Plats were completed. Additional Cost: $88,893.00 Page 2 III. IV. Federal Real Estate Requirements provide that the final negotiated right of way be monumented in the field. Additional cost: $457000.00 Ce Additional right of way changes will be required as the Corps completes the project plans and as the City begins to negotiate with individual property owners. Estimated additional cost: $10t000.00. Issues: A. Fundinq B. Timing C. Cost Alternatives: A. Execute Change Order No. 3 for Survey Services in the amount of $143~893.00. Funding is available in Account Number 008-056-9619-9003. Timing for completion of all survey activities related to the Roanoke River Flood Reduction Project can be met. Cost is reasonable based on hourly wages specified in the original contract. Do not execute Change Order No. 3 for Surveying Services in the amount of $143,893.00. Funding would remain available in Account Number 008-056-9619-9003. Timing for completing all surveying activities related to the Roanoke River Flood Reduction Project would be seriously jeopardized. Cost would be more expensive in hiring another firm to redo field work and calculations previously performed. Page 3 WRH/JAP/mm cc: Recommendation is to authorize the City Manager to execute Change Order No. 3 with T. P. Parker and Son with cost not to exceed the amount of $143~893.00 and authorize the Finance Director to transfer $143~893.00 from Account Number 008-056-9619-9003 to Account Number 008-056-9618-9003. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Technician TPP&S ENGINEERS SURVEYORS PLANNERS T. P. Parker, P.E., L.S. (1919-1989) John T. Parker, P.E., L.S. Frank B. Caldwell, III, P.E., L.S. 16 December 1991 City of Roanoke Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 ATTN: Mr. John Peters RE: Roanoke River Flood Reduction Project Dear John: Please find enclosed our revised Change Order Request No. 2. This change order has been revised from our request made on 12 June 1991 to reflect the addition of restaking all rights-of-way and easements as a result of revisions to the plans by the Corps of Engineers. We have also included an estimated cost of Ten Thousand Dollars ($10,000.00) to make revisions to the easement plats which ~esult from final plan changes by the Crops of Engineers, bid revisions, or any considerations which arise during negotiations for easements. If you have any questions on this request or need additional information, please call. Yery L£uly yours, FBC/msc T. P. PARKER & SON /ran~k B. Caldwell, III, P.E., L.S. Enclosure -- T. P. Parker ge Son -- 816 Boulevard · Post Office Box 39 · Salem, Virginia 24153 · Telephone 703-387-1153 · FAX 703-389-5767 CHANGE ORDER REQUEST NO. 2 ROANOKE RIVER FLOOD REDUCTION PROJECT Recompute centerline data for river as revised by the Corps of Engineers. Coordinate with City and Corps for missing data, discrepancies, etc. on revised river centerline. $ 2,344.00 Recompute right-of-way using offsets from revised river centerline, recompute all intersections of existing ~ropertv lines and revised rights-of-way, recompute take areas, breakout areas for each tax parcel in lieu of property owner. This work was required by right-of-way revisions by Corps from right-of-ways shown on original orthophotos. Preparation of 18" x 24" plat sheets (1 thru 50) to be recorded for right-of-way acquisition. $ 29,319.00 Revise right-of-ways, reintersect right-of-ways and property lines, recompute areas and area tabulation sheets per Corps of Engineers review of plats (Sheets 1 thru 50). Prepare additional plats for recreation trail in Roanoke Industrial Center. $ 22,105.00 Reconcile exceptions to title policies prepared by Southern Title Co. with plats, plot all easements on title policy on plats where possible. $ 35,125.00 Eo Restake rights-of-way and easements to reflect revisions to plans by Corps of Engineers. R~-e~tablish con~£ol baseli~e as £equl£eo co restake takes. $ 45,000.00 Revisions to easement plats, computations of revised areas, etc., which result from preparation of final plans, bid revisions and final negotiations for rights-of-way and easements. ESTIMATED COST $ 10,000.00 TOTAL CHANGE THIS REQUEST $143,893.00 Office of the City Clerk February27, 1992 File #166-178 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30891-022492 authorizing execution of a contract with HDH Technical, Inc., in the amount of $34,000.00, to provide asbestos surveys and prepare technical specifications for removal of asbestos materials in 19 structures for the Second Street/Gainsboro Road Project, upon certain terms and conditions. Resolution No. 30891-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Ms. Sarah E. Fitton, Construction Cost Technician Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 Office of the City Clerk February 27, 1992 File #166-178 Mr. Jerome D. Henschel, President HDH Technical, Inc. P. O. Box 3086 Roanoke, Virginia 24015 Dear Mr. Henschel: I am enclosing copy of Resolution No. 30891-022492 authorizing execution of a contract with H DH Technical, Inc., in the amount of $34,000.00, to provide asbestos surveys and prepare technical specifications for removal of asbestos materials in 19 structures for the Second Street/Gainsboro Road Project, upon certain terms and conditions. Resolution No. 30891-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, ~O,~M~..~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. Room 456 Municipal Building ~ ~h Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th Day of February, 1992. No. 30891-022492. A RESOLUTION authorizing the execution of a contract with HDH Technical, Inc. to provide asbestos surveys and to prepare technical specifications for removal of asbestos materials in 19 structures for Second Street/Gainsboro Road Project, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with HDH Technical, Inc. to provide asbestos surveys and to prepare technical specifications for removal of asbestos materials in 19 structures for Second Street/Gainsboro Road Project, as more particularly set forth in the February 24, 1992, report of the City Manager to this Council. 2. The contract authorized by this resolution shall be in the amount of $34,000.00. 3. The form of the contract with such firm shall be approved by the City Attorney. ATTEST: City Clerk. Office of the City Clerk February27, 1992 File #60-178-166 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30890-022492 amending and reordaining certain sections of the 1991-92 Capital Fund Appropriations, providing for appropriation of $34,000.00, in connection with execution of a contract with HDH Technical, Inc., to provide asbestos surveys and prepare technical specifications for removal of asbestos materials in 19 structures for the Second Street/Gainsboro Road Project. Ordinance No. 30890-022492 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 24, 1992. Sincerely, · Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building " ~hurch Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th Day of February, 1992. No. 30890-022492. AN ORDINANCE to amend and reordain certain sections of the 1991-92 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1991-92 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &DDroDri&tions Streets and Bridges 2nd Street/Gainsboro/Wells Avenue (1-2) ........... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (3) ........ R~V~DUe Due from State - 2nd Street (4) ..................... 1) Appropriations from Bonds (008-052-9547-9001) $ 680 2) Appropriations from State (008-052-9547-9007) 34,000 3) Streets and Bridges (008-052-9603-9181) ( 680) 4) Due from State 2nd Street (008-1233) 34,000 $ 8,049,765 4,328,432 8,234,105 393,942 $ 2,430,850 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia February 24. 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: ENGINEERING SERVICES TO IDENTIFY AND PREPARE DRAFT CONTRACT DOCUMENTS FOR REMOVAL OF ASBESTOS CONTAINING MATERIAL FROM STRUCTURES IN SECOND STREET/GAINSBORO ROAD PROJECT I. Backqround: On April 13~ 1987 City Council requested the Virginia Department of Transportation (VDOT) to program projects for roadway widening and realignment to include: 1. Wells Avenue, N.W. from Williamson Road to First St., N.W. First Street/Gainsboro Road from Madison Avenue, N.W. to Salem Avenue, S.W. and Intersection of Orange Avenue and Gainsboro Road. On July 27~ 1987 City Council authorized agreements with the VDOT by which the City assumes responsibility for administering all aspects of the First Street/ Gainsboro Road and Wells Avenue projects. Preliminary engineering phase would be generally handled on the 95%-VDOT and 5%-City cost-sharing basis (in effect at that time. Right-of-way and construction phases will be handled on the current 98%-VDOT and 2%-City cost- sharing basis). On December 21~ 1987 City Council awarded an engineer- ing services reimbursement with a cost ceiling contract to Mattern & Craig, Inc., Consulting Engineers. The scope of work to be performed by Mattern & Craig, Inc., Consulting Engineers, consists of the preparation of complete surveys, right-of-way and construction plans and plats, utilities, signs, signals, pavement mark- ings, lighting and landscaping plans, structures, traffic data, environmental assessment, geological borings and testing, construction administration, and inspection of construction. Mayor and Members of Council RE: Engineering Services to Identify and Prepare Draft Contract Documents for Removal of Asbestos Containing Material Page 2 Riqht-of-way acquisition, including all related activi- ties such as appraisals, environmental site assess- ments, and asbestos removal surveys are the City's responsibility, and are not included in Mattern & Craig's scope of work. Downtown North Development Plan results were released at May 11, 1989 press conference, and included a recom- mendation to construct a four-lane Second Street bridge instead of a four-lane First Street bridge. The Second Street corridor provides a clearer and more well- defined west circumferential route than First Street (see Attachment A - map). On October id 1990 City Council approved the location and major design features of the widening and realign- ment of Second Street/Gainsboro Road from Salem Avenue to Orange Avenue. These plans identify 20 structures which are in the path of the roadway and need to be demolished. These structures include 9 commercial buildings of which 4 are occupied, 9 residential struc- tures of which 5 are occupied, and 2 garages (out- buildings) on residential properties. Enqineerinq services are needed to identify and prepare draft contract documents for removal of asbestos con- II. taining material from 19 of these 20 structures (study previously completed for Hunton YMCA). The completed draft contract documents will be incorporated into the overall plans and specifications that will be bid for the entire roadway project. Current situation is that Engineering Services Qualifica- tion Proposals for this site development analysis were publicly advertised and received from: - BCM Engineers, Inc. - HDH Technical, Inc. - Marsh Witt Associates, PC - Martin & Co. Architects Mayor and Members of Council RE: Engineering Services to Identify and Prepare Draft Contract Documents for Removal of Asbestos Containing Material Page 3 Selection of the firm for consideration was based on the following criteria: 1) Specialized experience and technical competence. 2) Capacity and specialized equipment. 3) Stability and continuity. 4) Capacity of firm to sustain loss of key personnel. 5) Flexibility, accessibility, and availability of staff. 6) Familiarity with project conditions. 7) Past experience, if any, with respect to the firm's performance. 8) Demonstrated ability to develop complete, economi- cal engineering designs and solutions. 9) Design quality control practices and techniques. 10) Firm's past performance on similar projects. III. Interviews were held with all four firms that submitted proposals as they were all deemed qualified. Staff team included Charles M. Huffine, City Engineer; Robert K. Bengtson, Traffic Engineer; and Richard V. Hamilton, Right-of-Way Agent. Neqotiations were conducted with that engineering firm felt to be most qualified (HDH Technical, Inc.) for the project requirements. Scope of work to be performed includes accomplishment of asbestos surveys of 19 structures (including neces- sary lab analysis) and the preparation of technical specifications for removal of all asbestos materials for 2nd Street/Gainsboro Road Project. Issues in evaluating the proposal and awarding a contract to a firm known to be qualified are: A. Inclusion of proper work scope. B. Ability to meet time schedules. C. Reasonableness of fee. D. Fundinq. Mayor and Members of Council RE: Engineering Services to Identify and Prepare Draft Contract Documents for Removal of Asbestos Containing Material Page 4 IV. Alternatives for providing the necessary work are: A. Award an enqineerinq services reimbursement contract to HDH Technical, Inc. in the amount of $34,000.00. 1. Inclusion of proper work scope has been reviewed and verified. 2. Ability to meet time schedule has been demonstrated and firm is ready to begin immediately. Reasonableness of fee has been established through "cost ceiling". HDH Technical, Inc. has set as cost ceiling in their proposal of $34,000.00. Fundinq for the City's share needs to be appropri- ated from the Streets and Bridges category of the 1988 Bond Series to Second Street/Gainsboro Road Account No. 008-052-9547-9001. City's 2 percent share of the $34,000.00 engineering fees is $680.00, needs to be appropriated for payment to VDOT. The billing procedures require that $34,680.00 be appropriated to this account and that the receivable account be increased by $34t000.00. Do not award an enqineering services reimbursement contract to HDH Technical, Inc. in the amount of $34,000.00. 1. Inclusion of proper work scope would have to be deferred to other consultants. 2. Ability to meet time schedule would jeopardize schedule of Second Street/Gainsboro Road Project. 3. Reasonableness of fee cannot be assured. 4. Fundinq remains in existing sources. Mayor and Members of Council RE: Engineering Services to Identify and Prepare Draft Contract Documents for Removal of Asbestos Containing Material Page 5 V. Recommendation: Award an engineering services reimbursement contract in a form approved by the City Attorney to HDH Technical, Inc. in the amount of $34~000.00. Appropriate $34,680.00 to Second Street/Gainsboro Road Account No. 008-052-9547-9001, and increase the receivable account from VDOT by $34~000.00. Respectfully submitted, W. Robert Herbert City Manager WRH/RKB/fm Attachment: Map cc: Director of Finance City Attorney Director of Utilities & Operations Director of Public Works City Engineer Traffic Engineer RTE. 460 ORANGE AVENUE MADISON nd iT., E.W.~ I~AINEBORO RD AVENUE ;ILMER AVENUE LEGEND I~ SCHOOL C~ LIGRARY 0 PARK AVENUE PUTUNI WILLi AVENUE CONNECTION wESTERN AVKNU~ THE PROPOSED PROJECT FIIlure 1 February 24, 1992 '92 FF2 20 ~' ~ TO: Honorable Mayor and Members of City Council FROM: James D. Grisso SUBJECT: Monthly Financial Report Attached is a copy of the financial report for the month of January 1992. ~/l~eputy Director of Finance JDG/kp Attachment CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF JANUARY 31,1992 General Contingency: Balance July 1, 1991 Ord. No. Deoartment CMT City Clerk CMT Engineering CMT City Attorney CMT City Manager 30680 Police - Investigation 30697 Income Maintenance 30767 TAP 30795 Personnel CMT City Attorney CMT City Attorney 30850 Social Services CMT Planning Excess Maintenance Contract Funds Excess Maintenance Contract Funds Excess Maintenance Contract Funds Excess Maintenance Contract Funds Portable Radios Additional Position Transitional Living Center Pay Plan Review Professional Services Professional Services Day Care Fifth Planning Dist. Services 409,797 5,000 1,716 2,416 2,648 14,755) 10,432) 37,500) 36,174) 5,000) 5,000) 45,000) 5~0OO) 262,716 Maintenanoe of Fixed Assets Contingency: Balance July 1, 1991 200,000 Equipment Replacement Contingency: Balance July 1, 1991 Supplemental Budgets: Balance July 1, 1991 Ord. No. Department CMT Personnel CMT Personnel Puq)ose Minority Recruitment Minority Recruitment 7,100 2,1OO) 5,000) Total Contingency Balance $11062f716 CITY OF ROANOKE, VIRGINIA GENERALFUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money and Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Internal Services Total Year to Data for the Period Jul 1-Jan 31 Jul 1-Jan 31 Percentage 1990-91 1991-92 of Change ~ 17,770,454 $ 20,038,975 12.77% 17,540,423 16,796,087 ( 4.24%) 344,799 325,281 ( 5.66%) 394,199 307,409 (22.02%) 780,797 425,359 (45.52%) 17,O42,069 16,570,241 ( 2.77%) 11,528,690 12,625,761 9.52% 26,985 20,738 (23.15%) 1,784,173 1,659,517 ( 6.99%) 507,556 152,648 (69.92%) 1.001.958 984,483 { 1.74%) ~ $ 69;906;499 Current Fiscal Year Revised Peroant of Revenue Revenue F~timate Estimates Received 49,976,300 40.10% 38,694,556 43.41% 471,000 69.06% 656,000 46.86% 916,740 46.40% 32,460,386 66.47% 24,928,188 50.65% 27,000 76.81% 3,215,407 51.61% 228,025 66.94% 1.730,300 56.90% 1.72% $ 153,303,902 45.60% 2 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Jan 31 Jul 1-Jan 31 1990-91 1991-92 GeneralGovernment $ 5,129.494 $ 5,140,611 Judicial Administration 2,056,103 1.968,056 Public Safety 16,189,567 18,187,235 Public Works 11.479,739 11,658.427 Health and Welfara 7,950,419 8,075,269 Parks, Recreation, and Cultural 2,384,925 2,420,903 Community Development 759,541 459,157 Education 35,779,785 35,355,478 Debt Service 7,290,793 7,397,158 Nondepartmental 292,997 524,497 Total Current Fiscal Year $ 89;293;363 $ 91 196 801 Percent of Percentage Unencumbered Revieed Budget of Change Balance ADDro=riatlons Obligated 0.22% $ 3,565,184 $ 8,705,795 59.05% (4.28%) 1,415,638 3,383,704 58.16% 12.34% 11,068,076 29,255,311 62.17% 1.56% 7,973,449 19,631,876 59.39% 1.57% 6,966,065 15,041,334 53.69% 2.37% 1,534,707 3.955,610 61.20% (38.23%) 362,928 832,085 56.38% (1.19%) 31,056,386 66,411,864 53.24% 1.46% 1,154,009 8,551,167 86.50% 79.01% 3.123.696 3~648,193 14.38% 2.13% 68.220f138 $ 159f416f939 57.21% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 1992 General Government Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Budaef~ To Date Balance Outstanding Unencumbered Encumbrances Balance $ 10,897,716 $ 5,407,401 $ 5,490,315 $ 381,572 $ 5,108,743 10,665,833 4,975,799 5,690,034 1,631,472 4,058,562 412,538 181,777 230,761 211,914 18,847 8,015,085 5,118,221 2,896,864 484,884 2,411,980 1,039,971 668,056 371,915 188,279 183,636 1,266,426 1,076,353 190,073 7,444 182,629 19,819,536 13,796,722 6,022,814 335,618 5,687,196 8,234,785 8,234,78~ 8,234,78~ ~ $ 31.224f329 $ 29.127f561 $ 3.241.183 $ 25.886.378 4 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Sale of Land Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net Income 1992 952,929 1,158,274 73,033 10,636 913,853 192,755 3,301,480 544,164 988,542 218,350 189,586 1,940,642 1,360,838 416,732 944,106 80,838 3,775 4,000 88,613 1,032,719 $1.032f71~} 1991 718,367 976,527 58,592 14,664 568,705 243.168 2.580,023 536,386 852,245 199,438 124,164 1,712,233 867,790 409,861 457,929 97,231 3,225 2,747 10,000 113,203 571,132 2.333 5 WATER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants Expand Carvins Cove Plant FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Falling Creek Plant Rehabilitation Phase I Thirlane Road Realignment Carvins Cove Improvement Phase II Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 281,461 139,948 6,701 19,942 178,676 12,103 311,132 9,007 1,351,490 170,788 9,390 2,490,638 1.150.999 $ 1.339.639 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net (Loss} 1992 $ 2,634,846 335,076 112,190 368,483 32,528 51,182 10,249 3,544,553 836,764 2,575.978 3,412,742 131,811 564,233 432,422) 72,067 66,396 138.463 (293,959) 29,209 29,209 $ 2,552,038 374,9O6 130,401 511,644 32,175 41,614 9,327 3,652,105 825,122 2.422.999 3.248,121 403,984 553,731 { 14~,747) 86,354 53,601 139,955 ( 9,792) 38,967 38,967 $( 48.759) 7 SEWAGE TREATMENT FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Unidentified Construction FY86 Projects Design Sewage Treatment Plant Land Acquisition Roanoke Diesel Engine #7 Realignment of Thirlane Road Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 9,634 96,906 36,097 25,799 821,145 36,518 1,026,099 868.120 $ 157.979 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenues Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Paying Agent Fees Interest Expense 88 Revenue Bond Issue Total Non-Operating Expenses Net Income (Loss) 1992 577,255 61,581 1,564,755 80,509 2,284,100 682,959 912,567 1,595.526 688,574 625,847 62.727 175,242 28,088 62,305 11,815 1,115 278.565 341,292 50,186 2,305 305.912 358.403 17f111) 1991 $ 481,102 64,3O6 1,875,942 105,661 2,~27.011 601,927 803,429 1,405,356 1,121,655 626.926 494,729 144,768 35,302 15,000 3,430 198,500 693,229 54,741 2,304 314.364 371.409 9 ROANOKE REGIONAL AIRPORT COMMISSION (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Furniture and Equipment Vehicular Equipment Unidentified Construction Roof Repairs - Replacement Refurbish Buildings Environmental Compliance Replace Security Fencing Paint and Repair Buildings Runway Extension//23 Terminal Final Expenditure General Aviation Development FAR Part 150 Noise Study Perimeter Road and Electric Projects Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 13,785 13,957 2,683 20,025 40,714 3,800 14,930 4,045 283,886 23,367 59,501 127,828 191.747 800,268 316.321 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Expenses Before Depreciation Operating: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Net (Loss) 1992 $ 238,481 36,971 74,850 800 43,557 55.596 450.255 337,448 163,830 374,272 33,O34 43.784 952.368 (502,113) 20~,73Q 711,843) ( 14,775) 4,048 (10,727) 1991 $ 191,377 30,841 61,410 1,794 38,774 52.311 376.507 362,160 162,860 445,785 28,502 2,517 1.001.824 (625,317) 204.565 (829.882) 18,123 570.053 588.176 241.706l 11 CIVIC CENTER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Other Equipment Trade Center Asbestos Abatement Auditorium Fire Damage New Toilet Floors - Coliseum Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 20,785 50,000 233,835 561,722 22,422 888,764 867,979 $ 20.785 NOTE: Some of these projects are continued from prior years with inception to date totals, 12 CITY OF ROANOKE TRANSPORTATION FUND INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Operating Revenue: Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Before Depreciation Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Transfer from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Operating Subsidy for GRTC Total Non-Operating Expenses Net Income 1992 157,994 112,840 272,874 71,445 34,476 849,629 345.885 345,885 303,744 222,414 81,330 300,000 82O 645 301,46~ 382,795 300,000 300,000 $ 82,795 13 TRANSPORTATION FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Tower Parking Garage -Other Equipment Total Year to Date Exoenditures $1.450 $1.450 14 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1992 1992 Operating Revenue: Charges for Services $ 4,483,683 Total Operating Revenue 4,483.683 Less: Operating Expenses Before Depreciation Personal Services 2,608,714 Operating Expenses 1,180,352 Total Operating Expenses Before Depreciation 3,789,066 Operating Income Before Depreciation 694,617 Less: Depreciation 357.248 Operating Income 337.369 Add: Non-Operating Income Interest on Investments 117.524 Total Non-Operating Income 117.524 Net Income $ 454.89:~ 1551 $ 4,437.393 4.437.393 2,536,250 1,138,905 3.675,155 762,238 298.558 463.680 74,154 74,194 537.874 15 INTERNAL SERVICE FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Management Services - Furniture and Equipment City Information Systems - Automated Library Equipment Fleet Management - Other Equipment Utility Line Services - Furniture and Equipment Utility Lines Services - Other Equipment Total Yearto Date Exoendituree 11,310 8,261 3,986 1,292 15.200 $ 40.049 16 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENEI:~N_ STATEMENT OF ACCOUNTABILITY FORTHE MONTH ENDED JANUARY 31, 1992 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED JANUARY 31. 1992. GENERAL $3,697,048.33 $11,421,873.08 $13,579,313.12 ($4',~i WATER 2,492,736.80 29,701,898.87 450,865.06 ~ ~i~4~li~i~ 1,957,423.31 SEWAGE 1,764,560.00 961,492.38 973,978.80 S~i~52~.~ 1,587,587.87 AIRPORT 4,859,659.44 271 699.06 472,960.73 3,963,561.21 CIVIC CENTER (578,589.78) 338,948.21 143,810.35 (150,205.38) INTERNAL SERVICE 3,518,981.06 60,660.04 151,045.47 2,093,359.91 TRANSPORTATION 38,164.36 109,993.35 78,810.69 0.00 DEBT SERVICE 6,324 814.10 17,975,966.68 17,973,240.32 1,425,028.07 PENSION (7,081.19) 649,000.00 557,867.20 ( (17,349.65) FDETC (85,515.41) 34,927.98 202, 0.60 39,165.14 GRANT PROGRAMS (328,241.49) 1,131,036.50 1,627,274.51 (1,394,786.98) PAYROLL (8.798.003.19) 11.584.342.10 10.306.536.51 ~i~i~9~ ¢2.932.362.21) CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE. VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 1992 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CERTIFICATES OF DEPOSIT DOMINfON BANK StG NE'(' SANK STATE NON-ARBITRAGE PROGRAM (SNAP) UNITED STATES SECURITIES $16,350,000.00 2,600,000.00 42,125,107.80 TOT,~.L DATE: FEBRUARY 12~ 1992 GORDON E. PETERS, ROANOKE CITY TREASURER 17 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 7 MONTHS ENDING JANUARY 31, 1992 Revenue City's Contributions Investment Income Gain on Sale of Investments income from Bond Discount Amortization Total Revenue 1992 3,155,679 2,651,892 4,855,486 78.197 $ 10.741.254 1991 2,935,747 2,697,346 28,326 97.61o ~ 5.759.029 Expenses Pension Payments Fees for Professional Services Active Service Death Benefit Expense From Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date 3,788,714 174,051 139,063 121.494 4,223.322 6,~17.932 3,020,726 196,541 41,436 90,586 128.224 3.477.513 2.281.516 18 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JANUARY 31, 1992 Assets Cash Investments: (market value - Due From Other Funds Other Assets Total Assets 1992 $137,869,088 1991 $116,863,281) 1~2 1991 ${ 16,803) $( 56,543) 120,460,687 565 18,000 $ 120.462,449 107,191,216 205 $ 107.134.878 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 657,358 $ 429,642 657.358 429,642 113,287,159 104,423,720 6,~17.932 2,281.516 119.805.091 106.705.236 120,4~2.449 $ 107,1~4.878 19 MTNUTES OF THE AUDIT COMMITTEE OF RO~IOKE CITY COUNCIL 199:2 The meeting of the Roanoke city Audit Committee was called to order at 1:00 p.m. on February 3, 1992 with Chairman, David A. Bowers presiding. · The roll was called by Mr. Bird. Audit Committee Members Present: David A. Bowers, Chairman Elizabeth T. Bowles James G. Harvey, II Howard E. Musser Dr. Noel C. Taylor William White, Sr. Others Present: Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager Earl B. Reynolds, Jr., Assistant City Manager Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney James D. Ritchie, Director of Human Resources George C. Snead, Dir. of Adm. & Pub. Safety Thomas F. Baldwin, EDP Audit Supervisor F. Michael Taylor, Audit Supervisor Michelle R. Jones, Auditor Evelyn W. Barger, Administrative Assistant Joel Turner, Press 2. EXTERNAL AUDITS - Citizens, Services Committees The motion was made by Mr. Harvey and seconded by Mayor Taylor and Mr. Musser to receive and file the Citizens' Services Committee report. The motion was approved unanimously. INTERNAL AUDITS - Polloe Departments The motion was made by Mr. Musser and seconded by Mayor Taylor to receive and file the Police Department audit. motion was approved unanimously. The .&~dit Conmittee Hinutos Page 2 Yebruaz~ 3; 1992 UNFIHZHHBD BUSINEHS - Citizens, Ha~vioas COmmittee AUdit Requizement Change: The motion was made by Mrs. Bowles and seconded by Mr. Harvey and Mr. Musser to receive and file the CSC Audit Requirment Change and to adopt the the change as recommended by the Municipal Auditor. The motion was approved unanimously. Mr. Musser asked Mr. Bird if he was satisfied with the creditability of the Council of Community Services performance audits. Mr. Bird responded that he was satisfied. Mr. Bowers asked if the audit staff would still be reviewing the financial audits. Mr. Bird responded that the audit staff would be reviewing the audits, and that the Council of Community Services would now be giving the audit department a written report which will state an opinion. Mr. Bird stated that the audit staff would be working with the Council of Community Services to help establish the new procedures. Performance audits will be conducted and reported under applicable government auditing standards (Yellow Book). New Business: There was no new business to come before the Committee. 6. Adjournment: The next Audit Committee meeting will be April 6, 1992 at 1:00 p.m. There being no further business, the meeting adjourned at 1:19 p.m. ~--'-David A.~--~'wers, Chairman