HomeMy WebLinkAboutCouncil Actions 03-02-92FITZPATRICK
(30892)
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
March 2, 1992
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Harvey was
absent.
The Invocation was delivered by The Revc~cnd Richard Harding,
Associate Minister, Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Noel C. Taylor.
BID OPENINGS
Bids for construction of the Luck Avenue By-Pass Sto~:i~i Drain
Project.
Seven bids were ~ferred to a committee composed of Messrs.
White, Chairperson, Kiser and Clark.
e
CONSENT AGENDA
(APPROVED 6-0)
ALL MA'ITERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL
BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW.THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND CONSIDERF. D
SEPARATELY.
C-1
C-2
A communication from Mayor Noel C. Taylor requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A report of the City Manager requesting an Executive Session to
discuss the disposition of publicly held property, specifically property
previously occupied by Valley Metro, in accordance with Section 2.1-344
(A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss the disposition
of publicly held property, specifically
property previously occupied by Valley
Metro, in accordance with Section 2.1-344
(A)(3), Code of Virginia (1950), as
amended.
2
C-3 A report of the City Manager with regard to development of a valley-
wide housing affordability strategy.
RECOMMENDED ACTION: Receive and file.
C-4 A list of items pending from July 10, 1978, through February 24,
1992.
RECOMMENDED ACTION: Receive and file.
An oral request of Vice-Mayor Musser for an Executive Session to di~uss
a personnel matter, being the t~,ms and conditions of employment of the
Director of Real Estate Valoatlon, puts,rant m Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
REGULAR AGENDA
I-IF. ARING OF C1TIZFt~NS UI~N PUBLIC MATrERS:
None.
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the status of the City of Roanoke
Affirmative Action Program.
Received and filed.
3
ITEMS RECOMMENDED FOR ACTION:
o
A report recommending approval of a contract between the
Clerk of the Circuit Court for the City of Roanoke and the City
of Roanoke relative to participation in the City's Classification
and Pay Plans, as well as other City benefits.
Adopted Resolution No. 30892-030292. (6-0)
A report recommending appropriation of funds, in the amount
of $79,793.00, awarded to the Fifth District Employment and
Training Consortium by the Governor's Employment and
Training Department, for administrative and program training
expenditures for the period January 7, 1992 to June 30, 1993.
Adopted Budget Ordino~ee No. 30893-030292. (6-0)
o
A report recommending appropriation of additional funds, in the
amount of $13,465.00, to the Roanoke Valley Convention and
Visitors Bureau, in order to help underwrite the cost of venue
and shuttle services.
Adopted Budget Ordinonce No. 30894--030292. (6-0)
A report recommending execution of an amendment to the
Administrative Agreement with the Department of Housing and
Community Development for the Local Housing Rehabilitation
Loan Program, in order to accept a supplemental allocation of
$200,000.00 for grants and loans to property owners; and an
amendment to the Contract for Services with the Roanoke
Redevelopment and Housing Authority relating to affected
programs.
Adopted Resolution No. 30895-030292. (6-0)
o
A report recommending appropriation of $30,000.00 to Virginia
Amateur Sports, Inc., in order to provide financial support for
the 1992 Commonwealth Games of Virginia.
Adopted Budget Ordinance No. 30896-030292. (6--0)
RF. PORTS OF COMMITFEES: None.
UNFINISHF. D BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
9. MOTIONS AND MISCEIJ~ANEOUS BUSINESS:
OF
Inquiries and/or comments by the Mayor and Members of City
Council.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHF. R I-1F. ARINGS OF CITIT~.NS:
CERTIFICATION OF EXECUTIVE SESSION. 6-0.
Appointed E. Antoinette Hale to the Roanoke Arts Commission
Adopted Ordinance No. 30897, on first reading, conveying certain City-
owned property previously utilized by Valley Metro to Thor Construction
Company, upon appropriate payment to the City of $210,000.00. (6-0)
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Poma 4~
l~mlok~. V'~ 24011
T~ O~)S6~-Zr~41
March 4, 1992
File #27
Mr. William White, Sr., Chairperson )
Mr. William F. Clark ) Corem/tree
Mr. Kit B. Kiser )
Gentlemen:
The following bids for construction of the Luck Avenue By-Pass Storm Drain Project,
were opened and read before the Council of the City of Roanoke at a regular meeting
held on Monday, March 2, 1992:
BIDDER
Aaron J. Conner General
Contractor, Inc.
Ramey, Inc.
R. S. Jones and
Associates, Inc.
Branch Highways, Inc.
E. C. Pace Co., Inc.
H. T. Bowling, Inc.
W. C. EngHsh, Inc.
ALTERNATEI
BASE BID
$1,115,589.62
1,289,087.90
1,327,996.00
1,461,160.00
1,769,536.00
ALTERNATE II
BASE BID
$1,108,998.60
1,899,536.00
1,562,005.00
1,485,914.00
1,734,671.00
2,016,350.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. Wilburn C. Dibling, Jr:, City Attorney
NOEL C. TAYLOR
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Vkginia 24011
Telephone: (703)981-2444
March 2, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
NCT:se
Mayor
Roanoke, Virginia
March 2, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I request an Executive Session to discuss the disposition of publicly
held property, specifically property previously occupied by Valley Metro, in
accordance with Section 2.1-344(A)(3) of the Code of Virginia (1950), as
amended.
WRH:KBK:afm
cc: City Attorney
Director of Finance
Director of Utilities & Operations
Respectfully submitted,
W. Robert Herbert
City Manager
Office of the City M~noger
March 2, 1992
To The Honorable Noel Taylor, Mayor
and Members of City Council
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
City Council previously referred to me the issue of developing a valley-wide
housing affordability strategy. City Council's concern was that all valley governments
should be focused on affordable housing and should work to develop and implement
a comprehensive strategy to address the housing needs of Iow and moderate income
citizens.
Mayor Taylor and I met with our counterparts of Roanoke County, the City of
Salem and the Town of Vinton to discuss this important issue. I am pleased to report
to you that each government has agreed to work through the Roanoke Regional
Housing Network to address this issue. Each Chief Appointed Official has agreed to
appoint an appropriate staff member to work with the Roanoke Regional Housing
Network, and to that end, I have appointed Dan Pollock the City of Roanoke's Housing
Coordinator to serve as the City's representative.
I have attached a letter outlining the strategy, the Board of Directors, and the
Regional Housing Network's mission statement. Although the organization is in its
formulative stages, I am encouraged by the broad representation and the quality of the
organizations involved to date.
I would be pleased to provide further information if desired.
lfu I[Y svbmit~d,
W. Robert Herbert
City Manager
WRH/dh
Attachment
cc: ~/Ms. Mary Parker, City Clerk
Mr. Dan Pollock, Housing Development Coordinator
Room 364 Municipal Building 215 Church Avenue, 5 W Roanoke, Virginia 24011 (703) 981-2333
General Contractors
February 19, i992
Mr. W. Robert Herbert
City of Roanoke
215 Church Avenue, SW - Room 364
Roanoke, VA 2t~Oli
SUB3ECT: Roanoke Regional Housing Network
Dear Mr. Herbert:
The Roanoke Regional Housing Network is a new organization of many diverse
yet complementary interests, all involved with or interested in housing in the
Roanoke area in some way. The mission statement of the Network (a copy of which
is attached) states that "The Network shall be a forum and catalyst for the
Roanoke region,s housing interests to become proactively involved in the resolu-
tion of housin8 issues."
In November, the Network sponsored a very successful and exciting regional
conference and published a directory of housing interests and resources in the
area. The continued success of the Network will depend on the diversity of its
participants and the breadth of housing issues it addresses.
In order to build on the Network~s activities and to fulfill its goals~ tt
is time to formalize its organization. Those forming the Network have deter-
mined that the Board of Directors needs to reflect the diversity that will be
key to its success. To ~ch~eve tttls~ positions on the initial Beard have been
reserved for representatives designated by many organizations in the Roaneke
region. A listing of these organizations is also attached to this letter. The
City of Roanoke is one of these asked to be represented on the Network~s Beard
o~ Directors.
In addition to being the decision-making body of the Network~ the 'Beard is
foreseen to be a working Sroula.. Without paid staff, the Network will continue
to be a volunteer association~ dependent on the time devoted to its I~'oje~ts and
activities by its members.
or .~00 P.M. . arior C of the Salem Civic
At its flrs~:llmetlng~ ~he. Board will' have ~ver~ ~sic
~cisi~s to ~ke~ ~ ~ of oificers, formation ~
~oice oX time a~ l~a~ ~ ~ti~s. In addition, ~ere
~ ~ proj~ts ~ ~ ~twork, i~l~g c~rd~att~
aUng ~am ~age home_buyin8~ inviting the Ent~'~'
t~ to ~y ~e R~e ~ ~ fac~i~tin8
t:20 Day Ave,, S.W.
:'- ' [703]9s2-8200
P. O. 1¢74 Roanoke, Vlrglnla 24006 [Fax] 982-8,500
The involvement of the City of Roanoke is very impertant to the Net~ro~k.
Please help by ajlltin$ your representative to attend the Board meeting next
month. If you have any questions about the Network, please contact Ted A~hby at
the Council of Community Services (982-23¢5), Terry Harrington of the Roanoke
County Planning Department (772-20~;3), Dan Pollock of the Roanoke City Housing
Development Office (9~1-1205), or me.
Thank you for your cooperation and support. Please let one of the indivi-
duals named above know of your selection of a representative.
Attachments
Sincerely yours,
Regional Home Builder~
Association
Member, Roanoke Regional
Housing Network
ROANOKE REGIONAL HOUSING NEY~YORK
REPRESENTED ON THE BOARD OF DIRECTORS
Association of Realtors
City Manager's Committee on Homelessness (Roanoke City)
City of Roanoke
City of Salem
Council of Community Services
County of Roanoke
Downtown Roanoke, Inc.
Fifth Planning District Commission
League of Older Americans
Mental Health Services
~4ortgage Lenders Association
Neighborhood organizations of Roanoke County
Neighborhood organizations of Salem
Area Ministers Conference
Roanoke Community Development Corporation, Inc.
Roanoke Neighborhood Partnership
Redevelopment and Housing Authority
Roanoke Regional Chamber of Commerce
Regional Home Builders Association
Roanoke Valley Apartment Association
Total Action Against Poverty
United Way
N1'88 TON STATEMENT
ROANOKE REGIONAL HOUSING NETNoRK
Housing is basic shelter.., and much more. I~ = ....
a community,s values. It is ~ ......... ~ ~ a ~ or
its availabilit- and co-~=-~'~v = P_F_O_~g~.~= =nose values, and
· . { nu~=~on .represent ~e effort
lntere~s ~t~lvlpg to achieve individual ..... =__. ? o~ many
community objectives. Whether ~ ~ .......... hal, and
planning, financin- ,reserv~,~__~-~_l~u~ or :nese oD3ectives is
· =, = ~un, u=¥elopment or advocacy hous
is the common element of each. _, lng
· The mission of the Roanoke Regional Housin~ Networ~ ·
brlng together diverse vet co--~ .......... IS to
· . . z ~=~n~ary ln~eres~s
comprehensive discussions and effect· ...... =- _ ~o p~omote
--- ~uu~n on ~ouslng Issues
throughout the Roanoke region.. The Network shall be a forum and
catalyst for the Roanoke region's housing interests to become
proactively involved in the resolution of housing issues.
To this end, the Network shall strive to:
Advocate equal opportunities for all types of housing
throughout the Roanoke region, for all income levels and
population groups,
Propose and promote comprehensive, innovative and bold
strategies and plans to enhance housing,s contributing
role to the region,
Facilitate, coordinate, encourage and solicit cooDeratio
and communicat~on amon- v~.~ ....... _. n
· ~ ~--~ ~mmun~y housing
Interests so that the efficient and optimal use of
resources can be achieved, and
Sponsor and promote community
understanding of housing issues.
dialogue on and
Adopted: December 18, 1991
Pending Items from July 10, 1978, through February 24, 1992.
Referral Date
7/10/78
Referred To Item
City Manager
Recommendation No. 11 contained
in the Mayor's 1978 State of
the City Message. (Development
of a hotel on Mill Mountain.)
2/11/91
Architectural
Review Board
Request to review Section
36.1-345(b) of the City Code
and after conducting a public
hearing on the matter, to
submit a report and
recommendation to Council with
regard to clarification of the
language contained therein.
5/13/91
5/13/91
City Manager
1992-93 Budget Study
City Manager
Request to confer with the
City's Pay Plan consultant with
regard to salaries for certain
positions which appear to be
out of line with comparable
positions in the Pay Plan.
Request to investigate the
feasibility of retaining a
consultant to review areas of
joint cooperation where the
City and the school system
could combine activities in an
effort to save money.
5/28/91
City Manager
A communication from Council
Member David A. Bowers
requesting consideration of a
proposal to allow a real estate
property tax rebate for
developers or homeowners who
build single family residences
on inner-city vacant lots.
Pending Items from July 10, 1978, through February 24, 1992.
Referral Date Referred To Item
8/12/91
8/12/91
8/12/91
8/12/91
9/23/91
City Manager
City Manager
Director of Finance
1992-93 Budget Study
City Manager
1992-93 Budget Study
City Manager
City Attorney
1992-93 Budget Study
Mayor's 1991 State of the City
Recommendation No. 3 to
establish a committee to report
back to Council before the end
of the year as to whether the
Roanoke area has adequate
facilities and support to
compete in an even greater way
in the area of attracting
amateur sporting events to the
Roanoke Valley.
Mayor's 1991 State of the
City Recommendation No. 4 that
the necessary steps be taken to
reduce the real estate tax rate
from $1.25 per $100.00 of
assessed value to $1.20 per
$100.00 of assessed value
during the next five years.
Mayor's 1991 State of the
City Recommendation No. 5 to
provide employees of Roanoke
City Government and the Roanoke
City School System with a
salary increase during fiscal
year 1992-93.
Remarks of Mr. Ted H. Key,
Director of the Northwest
Revitalization Corporation,
with regard to consideration of
a measure prohibiting the
owners of motels or other
living facilities from renting
rooms to the general public
when other portions of the same
facility are being used by
prisoners on work release,
parole or half-way house.
Matter regarding holiday
seasonal outlining of City-
owned buildings.
2
Pending Items from July 10, 1978, through February 24, 1992.
Referral Date Referred To Item
1/13/92
2/3/92
2/3/92
2/3/92
2/10/92
2/24/92
City Manager
City Manager
City Attorney
Roanoke City School
Board
City Manager
Roanoke Regional
Airport Commission
City Attorney
William White, Sr.
William F. Clark
Kit B. Kiser
Suggestions made by Mr. Ren T.
Heard with regard to two
specific revisions to proposed
amendments to the Flood Plain
Regulations.
Request of Mr. William P.
Vinyard, Jr., for relocation of
the boundary line between the
City of Roanoke, the Town of
Vinton and the County of
Roanoke, in order to allow the
City portion of a parcel of land
owned by Mr. Vinyard to be
combined with adjoining lots in
the Town of Vinton.
Matter of possession of firearms
on school property.
Matter regarding the method of
taxing airplanes based at the
Roanoke Regional Airport, with
input from the Airport Commis-
sion as to how the new method of
taxation will affect economic
activities at the Airport.
Request to study the matter of
regulating the sale of "look-
alike" weapons.
Bids for construction of new
concrete sidewalks, entrances,
curb and gutter, Bond Issue -
Phase VI.
'92 FE 26 P4:44 March 2, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
sU~JECT: BRIEFING - CITY OF ROANOKE AFFIRMATIVE ACTION PROGRAM
ae
Affirmative Action Plan Provides for annual briefing to
City Council on the status of equal employment and
Affirmative Action related to City employment.
Be
Revised Affirmative Action Plan was adopted by City
Council October 15, 1984. City Council was last
briefed on February 19, 1991.
II. CURRENT SITUATION
Specific Affirmative Action and EEO Proqrams City
departments participated in during FY 1990-91 included:
Local Job Fairs - co-sponsored the Black College
Student Job Fair and participated in the local high
school job fair held at the Roanoke Civic Center.
Colleqe Job Fairs - participated in job fairs at the
following minority and non-minority colleges and
universities: Elizabeth City State University,
Fayetteville State University, Norfolk State
University, North Carolina Central University, Pembroke
State University, Radford University, St. Augustine
College, St. Paul's College, and Winston-Salem State
University.
Classroom Discussions and Visitations were held at St.
Augustine College and Fayetteville State University
with criminal justice majors interested in careers in
public safety.
Police Officer Recruitment Brochures were mailed to all
criminal justice department majors at Pembroke State
University.
Military Base Recruitment - participated in job fairs
at Camp Lejeune Marine Base, Fort Belvoir Army Base and
Fort Bragg Army Base.
Honorable Mayor and City Council
Page 2
t
10.
11.
12.
13.
14.
National OrGanization of Black Law Enforcement
Executives (N.O.B.L.E.) Job Fair - was held in
Washington, D.C. and attended by officials from
Department of Personnel Management, Administration and
Public Safety, Police Department and one member of the
City Manager's Community Relations Task Force.
Annual Ministerial Luncheon sponsored for minority
clergy held at Sweet Union Baptist Church which
provides a forum to discuss issues of importance to the
clergy and City officials.
City Manaqer's Community Relations Task Force -
made presentation to task force in an effort to gain
perspective on and improve minority police officer
recruitment.
Minority Police Officer Recruitment Committem - founded
this committee comprised of citizens and City employees
to evaluate and improve minority police officer
recruitment. As a result, the Committee prepared a
Minority Police Officer Recruitment Plan which is
currently in place. (Attachment A)
Summer Internship Proqram - sponsored for college
students who were residents of the City of Roanoke.
The intent of this program is to provide these students
with job skills as well as complete specific work
projects. Ten students were placed in the Departments
of Billings and Collections, Building Inspections,
Crisis Intervention Center, Emergency Services,
Finance, Juvenile Detention Home, Personnel Management.
Of the ten students placed, eight were minorities.
Mayor's Committee for the Handicapped - continue to
participate each quarter in the committee for persons
with disabilities.
The Ministerial Alliance Breakfast Proqram -
participated in community relations discussions at
Ebernezer A.M.E. Church involving recruitment and
selection of minorities for City jobs.
Business Education Program - participated in this
program at William Fleming and Patrick Henry High
Schools and Fifth District Employment and Training
Consortium Jobs Skills Program.
Cultural Diversity Training - participated in this
training in an effort to broaden the City's exposure to
such programs and to help development a program for our
workforce.
Honorable Mayor and City Council
Page 3
Be
City workforce analysis indicates the percentage of
minority workers to the total composition remains
consistent with that of FY 90-91 (Attachment B).
Further analysis indicates that in all job categories
the City continues to maintain a total workforce
composition for non-white minorities equal or higher
than the percent of available workforce in the Roanoke
statistical area (SMSA) (Attachment C and D).
FY 1990-91 hirinq analysis of the City of Roanoke's
full-time workforce in all EEO categories indicates
that 31.4% of new hires were non-white minorities and
42.2% were females. A sample of minority and female
new hires are as follows: Auditor, Civil Engineer, Police
Officer, and Social Worker.
New hires from July 1, 1990 through June 30, 1991 for
regular employment included:
Number Percent of Total
1. White Males 40 39.2
2. White Females 30 29.4
3. Minority Males 17 16.7
4. Minority Females 13 12.8
5. Other Males 0 0
6. Other Females 2 1.9
Total 102 100.0
*Other category denotes Hispanics, Asians, American Indians, Pacific
Islanders or native Alaskans.
Promotions during FY 90-91 included 33.82% minorities
and 44.1% females. A sample of minority and female
promotions are as follows: Fire Lieutenant, Senior Police
Officer, Programmer/Analyst and Dispatcher Supervisor.
Promotions from July 1, 1990 through June 30, 1991 for
regular employment included:
Number Percent of Total
1. White Males 33 48.53
2. White Females 12 17.65
3. Minority Males 16 23.53
4. Minority Females --7 10.29
Total 68 100.00
Honorable Mayor and City Council
Page 4
Temporary employment provides summer help for college
students and the general public to meet peak work loads and
seasonal work.
Number
1. White Males 57 22.3
2. White Females 65 25.4
3. Minority Males 75 29.3
4. Minority Females 57 22.3
5. Other Males --2 00.7
Total 256 100.0
Percent of Total
* Other categories denotes Hispanics, Asians, American
Indians or Pacific Islanders and native Alaskans.
Future initiatives include continuing the City's
ongoing effort to recruit and hire more minority police
officers; to ensure compliance with the Americans with
Disabilities Act; to develop and implement a
recruitment plan for the Fire Department which will
improve the City's ability to recruit and hire women
and minority firefighters and to develop a City wide
cultural diversity program in an effort to build upon
the diverse background of the City's workforce.
III. CONCLUSION
Affirmative Action is an important tool to be used in
nurturing and managing the City's human resources. As we
move toward the year 2000, it is our intention to have a
well-trained, diverse workforce which is the leading
affirmative action employer in the Roanoke Valley.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH: jh
Attachment A
Page ~ of 4
RECRUITMENT PLAN
FOR HIRING
MINORITY POLICE OFFICERS
POLICY STATEUENT:
The C~y of Roanoke seeks to attract and employ the best candidates available for police officer positions.
Recognizing that these officers must interact effectively with individuals from ail segments of society, the C~
hopes to increase the number of ethnic minority police officers through aggressive recruitment efforts. The
results of these efforts will be reported during the annual affirmative action briefing presented to City Council.
IMPLEMENTATION:
In order to meet the hiring goaJ of this plan, the Roanoke C~ Police Department,. in conjunction with the
Department of Personnel Management, will focus recruitment effo~ within the Roanoke Valley and on a
regional basis including Virginia, North Carolina and other Mid-Atlantic states as appropriate. Below is an
outline of speoific actions that will be taken.
o Local Recruitment:
Distribution of the C~ of Roanoke Job Oo~ortunitiss I i.<t. Personnel Management will
continue to distribute a weekly listing of job openings to minority and community based
organizations. The Police Officer job is on this list and is posted as 'open' on a continuous
basis.
Brochure Distribution - The Police Department will distribute Police Officer recruitment
brochures to City libraries and appropriate commercial establishments where ethnic minority
patrons are predominant.
Media Involvement - Ongoing recruitment, using media such as newspapers, television and
radio, will be used as appropriate. A new, professionally produced public service
announcement will be distributed to area radio stations. Additionally, more emphasis will be
placed on showing positive police community relations in the media.
Attachment
Page 2 of
Minority Churches - The Department of Personnel Management will continue to sponsor the
annual minority ministerial luncheon, at which time, updates can be provided to church
leaders regarding the City's progress in hiring minority police officers. Moreover, the forum
provides an opportunity to seek input from the ministers regarding minority recruitment.
Additionally, staff from the Police Department and the Department of Personnel Management
will speak at minority churches regarding minority hiring, as well as other pertinent
community issues, upon request,
Local Job Fairs - Personnel Management and the Police Department will continue
palicipation in the Black College Student Job Fair, sponsored by Total Action Against
Pove~, and other local job fairs ss they arise.
C~y of Roanoke School Officials {Mcludinq Hiqh,School Guidance Counselors, Coaches an, I
ROTC Proqram Coordinators) - Personnel Management and Police Department staff will
maintain an ongoing relationship with all of the above referenced high school staff member&
More specifically, each of these school offidals who work dosaly with minorities will be
contacted in person at least once per year to insure they are aware of police officer
requirements, ss well as the potential opportunity for young minority men and women who
may be interested in a police career,
Also, the Police Department and Personnel Management will seek.to develop a ralationship
with these officials which will afford the opportunity to talk either formally or informally with
students who may be interested in pursuing such a career.
Explorer Proqram - The Police Department has initiated an Explorer Program to introduce
youth between ages 16 - 21 to the police function and to provide partidpation in departmant
activities in order to maintain their interest ss future police officers.
Local Minority Fraternity and Sorority Chairperson~ - These groups, because of their
contacts both from a community service and sodal perspective, will be contacted and
provided with recruitment information, Personnel Management and the Police Department
will contact members of these groups in an effort to answer questions and to help 'get the
word out" to potential applicants,
Other Community Resources- As appropriate, community groups will be sent brochures and
other applicant information with contact names in an effort to provide the City with
candidates.
Attachment A
Page 3 of 4
o Regional Recruitment:
Colleqe and University Efforts - The Police Depatment and Personnel Management will
focus on three major methods to attract potential candidates from predominantly minority
colleges and universities.
Job Fairs will be attended at selected minority colleges and universities,
If criminal justice/police science or a related major, who have students interested,
is available at these institutions, Personnel Management will contact the department
head and express the City's interest in hidng minority police officers.
The Police Department and/or Personnel Management, working through the criminal
justice/police science department heads, will contact these students through
classroom visitation and/or letters in an effort to develop a rapport with the students
and to address any questions they may have in regard to becoming a City of
Roanoke Police Officer.
2.
Job Fairs at Militay Bases - The Police Department and Personnel Management will
continue to attend job fairs sponsored by separation centers at militay bases. Specific job
fairs attended will be dependent upon proximity to the Roanoke metropolitan area and the
success rate the C~ has at recruiting candidates from such bases.
National Orqanization of Black Law Enforcement Executives Job Fnir - The Police
Department and Personnel Management attended this job fair in 1991. Plans are to
continue paticipation, as along as the City experiences success at recruiting candidates,
o Other Recruitment Initiative,,:
Contacts with Other Local Govemment~ - Personnel Management and the Police
Department will provide for ongoing contacts with other local governments to discuss their
hiring process, as well as to serve as a conduit to share potential candidates for Police
Officer openings,
3
Attachment A
Page 4 of 4
Ride-AJonq Proqram ~ The Police Depmtment has and will continue to offer an opportunity
for serious candidates for employment to ride on patrol with an experienced officer to
obsewe police work first hand. Potential applicants can initiate this opportunity by contacting
the Police Department.
Police/Candidate Contact Proqram. The Police Department will assign candidates to a
person to whom they have direct contact regarding their application to provide assistance
concerning personal and family issues, such as suitable and affordable housing, sct'mols and
other questions the candidate may have regarding the hiring process and/or transition to the
Roanoke Vsiley.
Applicant Testinq - The Department of Personnel Management will test applicants while on
site at job fairs or campus visitations, if permitted. By doing so, this can keep applicant
interest high and possibly avoid the applicant's expense of making a trip to Roanoke to take
the written test.
National Exposure for Police Officer Job Vacande,~ - National exposure for Police Officer job
vacancies is listed by the Virginia Employment Commission (¥EC). This information is
directed to ail State employment commissions outside of Virginia, as well as employment
commission offices within Virginia.
Onqoinq Minority Police Officer Rec~'uitment Advisonf Committ:~,,. This committee, which
is comprised of employees from the Police Department, Personnel Management, the Director
of Administration & Public Sa~e~y, the Fifth District Employment and Training Consortium and
a citizen, is focused on positive methods to recruit and hire more minority police officer&
This ongoing committee is appointed by the Directa' of Administration'& Public Safety.
C~ Mana(~er's Community Relations Task For_~,. The Minority Police Officer Recruitment
Advisory Committee will continue to assist in the review and implementation of the task
force's recommendations, as appropriate.
.4
Attachment B
FISCAL YEAR
MINORITY
MAJORITY
1975-76
1976-77
1977-78
1978-79
1979-80
1980-81
1981-82
1982-83
1983-84
1984-85
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
19.5%
19.6%
20.3%
22.3%
23.9%
22.2%
22.4%
22.0%
22 9%
23 1%
23 9%
24 5%
24 2%
24 1%
23 5%
23 4%
80.5%
80.4%
79.7%
77.7%
76.1%
77.8%
77.6%
78.0%
77.1%
76.9%
76.1%
75.5%
75.8%
75.9%
76.5%
76.6%
Attachment C
CITY OF ROANOK~
WORKFORCE ANALYSIS BY OCcuPATIONAL CATEGORY
Jt~NE 30, 1991
OCCUPATIONAL
CATEGORY
WHITE BLACK WHITE BLACK OTHER OTHER
TOTAL MALE MALE FEMALE FEMALE MALE FEMALE
Officials/Managers 39
Professionals 283
Technicians 264
Protective Service 489
Paraprofessional 91
Administrative Support 210
Skilled Craft 151
Service Maintenance 412
City Employment 1,939
Percentage 100%
Available Workforce 100%
30 03 05 01 0 0
103 15 124 37 3 1
180 20 52 11 i 0
408 40 30 06 5 0
41 07 27 16 0 0
03 02 161 44 0 0
126 23 0 01 i 0
164 196 30 1--9 --3 0
1,055 306 429 135 13 1
54.41% 15.78% 22.13% 6.96% .67% .005%
50.80% 4.90% 38.60% 4.80% .50% 0.13%
Brie¢ing, City o¢ Roanoke
Rffirma~ive Fiction Ppogpam
R~achmen~ ~
Page I of 9
CITY OF ROFIHOKE
NORKFORCE FIHFILYSIS FY91
fiLL OCCOPflTIO~L CflTE~ORIE~
Race.ex
FiLL OCCUPFIT'~:ONFIL CSTEGORIE$
W/II
B/Il
B/F
0/1'1
O/F
flvailable Available
Ci=v City NopRfopce Nopkfopce
Emplovmen~ Pepcen~age Pepcen~age Compapison Ra~io
1,855 54.41 58.80 1.07
429 22.12 ~8.60 8.57
306 15.78 4.90 3.22
135 6.96 4.80 1.45
13 0.67 0.S0 1.~4
1 0.05 0.40 0.1~
O~her ca~egor~ includes American Indian, Fimian, Aiamka
Native, Pacific ~slander, and Hispanic.
Briefing~ Ci~g of Roanoke A~%achmen~
A¢¢irma~ive Ac%ion Program Page
CITY OF ROAMOKE
WORKFORCE AMALY$I$ FY~I
W/F
8/1'1
B/F
0/19
O/F
OFFICIAL/ADM~NISTRflTIUE
Available Available
Ci~ Ci~ Work¢orce Workforce
Emplo~men~ Pepcen~age Percentage Comparison Ra~io
I. II. III. II./III.
30 ?6.92 ?2.60 1.06
5 12.82 23.60 0.54
3 7.69 2.20 3.50
I 2.56 1.00 2.56
0 0.00 0.50 0.00
0 0.00 0.10 0.00
O~her ca~egorg includes American Indian, Asian, Alaska
Ma~ive, Pacific Islander, and Hispanic.
Bpie{ing~ Ci~ of RoanoRe 8~%achmen~.D
Hffipma~ive He%ion Ppogpam Page J of 9
CITY OF ROAMOKE
~ORKFORC£ AMHLYSI$ FY91
PROFE~ I OfqflL
80,
70~
50'
.,,., ...l!llL,
M~F B~M B/'F O/M O/F
W/F
B/F
O/F
PROF£$$IONHL
Available Available
£mpio~men~ Percentage Percentage Comparison Ra~io
103 36.40 48.60 0.75
124 43.02 44.70 0.98
15 5.38 2.80 2.65
37 13.07 3.68 3.63
3 1.06 0.60 1.77
i 0.35 0.~0 0.71
O~hep ca~egor9 include~ Hmerican Indian, Asian, Alaska
Ma~ive, Pacific Islander, and Hispanic.
Briefing, Cisg of Roanoke ~sSachmen~ ~O
~ffirmasive ~c~ion Program Page 4 of g
C~TY OF ROanOKE
~ORKFORCE ~LY$IS FYgl
W/M
IJ/F
B/M
B/F
O/F
TECHH~CRL
Rvailable Available
Ci~ Ci~ WoP~oPce UoPNfoPce
Emplo~men~ Percentage Percentage Comparison Ra~io
I. II. III. II./III.
180 68.18 61.48 1.11
52 19.78 33.50 8.59
20 7.58 1.30 5.83
11 4.17 3.88 1.39
1 0.38 0.50 0.76
0 0.80 0.30 0.00
O%her ca%egop~ includes Rmepican Indian~ Rsian~ RlasEa
Ha%iue, Paci¢ic Islandep, and Hispanic.
Brie¢ing, City o¢ RoanoRe ~ttachment
~¢¢irmative ~ction Program Page
CITY Of ROeHOKE
WORKFORC£ 8NeLY$I$ FY91
W/F
B/M
O/F
PROTECTIUE SERUICE
8vailable 8uailabie
Ci~w Cit~ WorR¢orce WorR¢orce
£mplowm~nt P~rc~ntage P~rcentag~ Comparison Ratio
I. II. III. II./III.
~08 83.44 85.50 0.98
30 6.13 ?.00 0.88
40 8.18 5.10 1.60
6 1.23 0.40 3.07
5 1.02 1.00 1.02
0 0.00 0.00 0.00
Other categorw includes 8merican Indian, ~sian,
Native, Pacific Islander~ and Hispanic.
Brie¢ing, Ci~ o¢ Roanoke h~%ach~en~ O
8¢{ir~a~ive ~c~ion Progra~ Page 6 of 9
CITY OF ROMHOKE
WORKFORCE MHALY$IS FYgl
P~R~-PROFE~:~ I OI~L
W/F
B/F
O/F
PRRR-PROFESSIOHRL
City/
Rvailable Rvailable
City City Nork¢opce Uork¢orce
E=plovmen~ Percentage Percentage Comparison Ra%io
41 45.85 9.10 4.95
27 29.67 65.40 0.45
? 7.69 6.00 1.28
16 17.58 17.90 0.98
0 0.00 0.50 0.OO
0 0.00 1.1O 0.00
O%her ca%egorv includes R=erican Indian, flsian, Rlas~a
Ha%ire, Paci¢ic Islander, and Hispanic.
Bpiefing, Ci~ o¢ Roanoke A%~achmen~ ~
A¢¢irma%ive Action Ppogram Page 7 o{ 9
CITY OF ROANOKE
WORKFORC£ ~N~LYSI$ FY91
61/M
W/F
B/M
O/M
O/F
OFFICE/CL£RIC~L
~vailable Available
Ci~ City Work{opce
Emplo~men~ Percentage Percentage Comparison Ra~io
I. II. III. II./III.
~ 1.43 2~.90 9.06
161 76.67 67.30 1.14
2 9.95 2.10 0.45
44 20.95 5.28 4.0~
0 0.00 0.10 0.08
0 8.00 0.40 0.00
O~her ca%egor~ includes American Indian, Asian,
Native, Paci¢ic Islander, and Hispanic.
Alaska
Brie¢ing~ Ci~ of Roanoke
8(firma~ive Sc%ion Program
~&ch~en~D
Page 8 of g
CITY Of ROANOKE
WORKFORCE ~MSLY$I$ FYgl
W/F
B/M
B/F
O/M
O/F
SKILL£O CR~FT
~vailable ~vailabie
Ci~ Ci~ WOP~fOPC~ WOP~fOPC8
Emplo~m~n~ P~Pc~n~ag~ Pepcen%age Co~papison Ra%io
I. II. III. II./III.
126 83.44 87.$0 0.95
0 0.00 5.20 0.00
23 15.23 6.10 2.50
i 0,66 0.50 1.32
i 0,66 0,60 1.10
O%her ca%egor~ includes ~erican Indian, ~sian, 81a~a
Ma%iue, Paci{ic Islander, and Hispanic.
Brim¢ing~ Ci~ of RoanoHe A~achmen~ D
Affirmative Action Program Page 9 of 9
CITY OF ROAHOKE
WORKFORCE ANALYSIS FYgl
W/F
B/M
B/F
O/M
$£RUICE/MAIMT£MANCE
Available Available
Ci~g Ci~y Wor~force
Emploumen~ Percentage Percentage Comparison Ra~io
I. II. III. II./IlI.
164 ~9.81 ~0.~0 0.79
30 7.28 ~0.70 0.24
196 ~7.57 10.00
19 4.61 ?,40 0,62
~ 0,7~ 0,60 1,21
0 0.00 0,60 0,00
O%her ca%egorg includes American Indian, Asian,
Na%ive, Pacific Isiander, amd Hispanic.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 ~ Av~mue, S.W.. ~ 456
lto~ok~ ~'~ini~ 24011
Tek.~hoa~
March 4, 1992
File #103-184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30892-030292 authorizing you to extend full
benefits of participation in the City's Classification and Pay Plans to the Clerk of
Circuit Court and his deputies and employees, upon execution of a written agreement
between the City and the Clerk relating to the Clerk's compliance with certain City
ordinances, policies and procedures. Resolution No. 30892-030292 was , '~+ed by
the Council of the City of Roanoke at a regular meeting held on Monday, Mar~. q,
1992.
Sincerely,
MFP: sw
Eno.
pc:
Mary F. Parker, CMC/AAE
City Clerk
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Romloke, V'~a,~da 24011
March 4, 1992
File #103-184
The Honorable Arthur B. Crush, III
Clerk of the Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 30892-030292 authorizing the City Manager to
extend full benefits of participation in the City's Classification and Pay Plans to you
and your deputies and employees, upon execution of a written agreement between
the City and you relating to your compliance with certain City ordinances, policies
and procedures. Resolution No. 30892-030292 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, March 2, 1992.
Sincerely,
MFP: sw
Enc.
Mary F. Parker, CMC/AAE
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd Day of March, 1992.
No. 30892-030292.
A RESOLUTION authorizing the City Manager to extend full
benefits of participation in the City's Classification and Pay
Plans to the Clerk of Circuit Court and his deputies and employees
upon execution by such Clerk of a written agreement between the
City and the Clerk, relating to the Clerk's compliance with certain
City ordinances, policies and procedures.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
The City Manager and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest,
respectively, an agreement between the City and the Clerk of
Circuit Court providing that, in consideration for participation in
the City's Classification and Pay Plans and other City benefits,
such Clerk and his deputies and employees shall comply with Article
III, Officers and Employees Generally, and Article IV, Personnel
Manaqement and Practices, of Chapter 2, Administration, of the Code
of the City of Roanoke (1979), as amended, all Personnel Operating
Procedures, all personnel regulations heretofore or hereafter
promulgated by the City Manager and the Grievance Procedure and
Affirmative Action Plan, as amended, of the City.
2. That the term of such agreement shall be indefinite
continuing until terminated by written notice of the City or of the
Clerk of Circuit Court or upon termination of the term of office of
the Clerk of Circuit Court, whichever shall occur sooner.
3. The form of such agreement shall be approved by the City
Attorney.
ATTEST:
City Clerk.
Office of d~e Cit~ Manager
March 2, 1992
To The Honorable Noel Taylor, Mayor and
Members of Council
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
The attached contract between the Clerk of the Circuit Court for the City of
Roanoke and the City of Roanoke is a new contract. It is precipitated by the
election of a new Clerk of the Circuit Court. The contract is self explanatory and is
identical to the previous contract with the now retired Clerk of the Circuit Court,
Patsy Testerman.
This document has been prepared by the City Attorney and reflects a
businesslike arrangement between Roanoke City government and the Clerk of the
Circuit Court. I recommend it to you for your approval.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/dh
Enclosure
cc: Ms. Mary Parker, City Clerk
Room 364 Municipal [}uilOing 215 Church Avenue SW Roanoke, Virginia 240t 1 (703) 98112333
CITY OF
Court",
and existing under the laws of
hereinafter referred to as "City";
THIS CONTRACT, made and entered into this day of
· 1992, between the CLERK OF THE CIRCUIT COURT FOR THE
ROANOKE, hereinafter referred to as "Clerk of Circuit
and the CITY OF ROANOKE, a municipal corporation organized
the Commonwealth of Virginia,
W I TNE S SETH:
WHEREAS, the City is desirous of uniform application of the
City's personnel policies to all Constitutional officers and their
officers and employees;
WHEREAS, certain Constitutional officers, including the Clerk
of the Circuit Court· are desirous of Participation in the City's
Classification and Pay Plans and in obtaining other City benefits;
NOW, THEREFORE, the parties hereto covenant and agree as
follows:
1. The Clerk of the Circuit Court and his officers and
employees shall comply with and be bound by Article III, Officers
and Employees Generally, and Article IV, Personnel Manaqement and
Practices, of Chapter 2, Administration, of the Code of the City
of Roanoke (1979), as amended, all Personnel Operating Procedures,
and personnel regulations heretofore or hereafter promulgated by
the City Manager and .the Grievance Procedure and Affirmative Action
Plan, as amended, of the City.
2. With respect to holidays, the Clerk of the Circuit Court
and his deputies and employees shall observe the schedule of
holidays attached hereto as Exhibit A, and incorporated by
reference herein, and no other.
3. The officers and employees of the Clerk of Circuit Court
shall be classified by the City Manager or his designee within the
Classification and Pay Plans of the City and for this purpose shall
submit all relevant information requested by the City Manager or
his designee in a timely fashion. The annual salary of the Clerk
of Circuit Court shall be established pursuant to $14.1-143.2, Code
of Virginia (1950), as amended, or its successor.
4. During the term of this agreement, the Clerk of the
Circuit Court, and his officers and employees, shall be authorized
to participate in the City's Classification and Pay Plans and shall
be entitled to receive life insurance, health and dental insurance
available to City employees and to participate in the City's
Pension Plan.
5. This contract shall continue in full force and effect
until terminated by either of the parties through written notice to
the other party given at least thirty (30) days before the
effective date of such termination.
5. This contract represents the entire and integrated
agreement between the Clerk of the Circuit Court for the City of
Roanoke and the City of Roanoke and supersedes all prior
negotiations, representations or agreements, either oral or
written. This contract may be amended only by written instrument
executed by both the Clerk of the Circuit Court and the City.
WITNESS
the following signatures:
CLERK OF THE CIRCUIT COURT
arthur B. Crush, III, ~lerk
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By
W. Robert Herbert, City Manager
HOLIDAYS FOR THE CIRCUIT COURT CLERK'S OFFICE
First day of January (New Year's Day)
Third Monday in January (Lee-Jackson-King Day)
Third Monday in February (George Washington Day)
Last Monday in May (Memorial Day)
Fourth Day of July (Independence Day)
First Monday in September (Labor Day)
Second Monday in October (Columbus Day)
Eleventh day of November (Veterans Day)
Fourth Thursday in November (Thanksgiving Day)
Friday next following (ThanksgiVing Day)
Twenty-fifth day of December (Christmas Day)
Or, whenever any such days shall fall on Saturday, the Friday
next preceding such day, or whenever such days shall fall on
Sunday, the Monday next following such day.
Any day so appointed by the Governor of this State or the
President of the United States.
The Clerk's Office may be closed whenever authorized by the
judiciary pursuant to subsections (8), (10) and (11), Section 17-41,
Code of Virginia (1950), as amended.
rthur B. Crush, III, Cle~q~
Circuit Court for the City of
Roanoke
MAiff F. PAI~B~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chun:h A~ue, S.W.. ~ 456
P.~noke, ~'u'~nh 24011
March 4, 1992
File #60-246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30893-030292 amending and reordaining certain
sections of the 1991-92 Consortium Fund Appropriations, providing for appropriation
of $79,793.00, in connection with additional funds awarded to the Fifth District
Employment and Training Consortium by the Governor's Employment and Training
Department for administrative and program training expenditures for the period of
January 7, 1992 to June 30, 1993. Ordinance No. 30893-030292 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, March 2, 1992.
Sincerely,
MFP: sw
Eric,
pc:
Mary F. Parker, CMC/AAE
City Clerk
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Resources
Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and
Training Consortium
Mr. Barry L. Key, Manager, Office of Management and Budget
AN
1991-92
emergency.
WHEREAS,
Government of
exist.
XN THE COUNCXL OF THE CZTY OF ROANOKE, VXRGXNXA
The 2nd Day of March, 1992.
No. 30893-030292.
ORDINANCE to amend and reordain certain sections of the
Consortium Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Consortium Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
& o riation8
Fifth District Employment & Training Consortium -
FY93 (1) ............................................
Revs~ue
Fifth District Employment ~ Training Consortium -
FY93 (2) ..........................................
$ 79,793
$ 79,793
1) Funding
Authority (034-054-9362-9990) $ 79,793
2) Title IIA 6%
FY93 (034-034-1234-9362) 79,793
BE IT FURTHE~ ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
'92 FFi 26 :P 9
March 2, 1992
Roanoke, Virginia
Members of Council:
Punding for the Fifth
District Employment and
Training Consortium
II.
A. The Consortium was awarded Tnc~ntive ~r~d~ from the Governor' s
~mployment and Training Department (GETDi ~ based upon exceptional
performance for the year July 1, 1990 - June 30, 1991.
CURRENT SITUATION
A. Notice of Award (NOA) #92-03-03 has been received from the ~m'z'o, in
the amount of $79,793.00 for administrative and progrmn training
expenditures, for the period January 7, 1992 - June 30, 1993.
III. ISSUES
A. Progr~n Operations
B. ~unding
.Appropriate the Consortium's additional ~md~ng of $79,793.00 an,]
.zncrease the rev~e.estimate by $79,793.00, in accounts to be
established by the Dzrector of Fin~n~
Program Operation - Planned progrmns will be implemented and
new programs will be initiated by the Consortium's Policy Board
and Private Industry Council. Consortit~n staffing levels will
be maintained.
~nding - Increased funding is available from the grantor
agency at no cost to the city.
~omp- In~diate action will allow programs to be impl~nented
leted in planned timmframes.
City Council Rmport
March 2, 1992
Page 2
po not appropriate the Consort~,~'s additional fumd~n~ of
$79,793.00 and increase the revenue estimate by $79,7~3.00, in
accounts to be established by the Director of Finance.
Program Operation- Planned and additional programs to serve
participants would be curtailed. Consorti~n staffing would be
reduced.
2. Funding- Not a factor.
3. Tired_rig- Delay will cause underexpenditure of available funds.
RECC~I~iNDATION
Approve Alternative A:
Appropriate the Consortium's additional f~ndin~ of $79,793.00 and
increase the revenue estimate by $79,793.00, in accounts to bn
~stablished by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/lr
cc: Director of Finance
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chu~h Avenue, S.W., Ro~m 456
P, osaoke, ~'u~im 2~0~1
Telel)bO~ ('/~)9~1-~541
March 4, 1992
File #60-247
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30894-030292 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for the transfer of
$13,465.00 from Contingency - General Fund, to Convention Bureau, Parks,
Recreation and Cultural Contributions, to be used by the Roanoke Valley Convention
and Visitors Bureau, in order to help underwrite the cost of venue and shuttle
services resulting from increased convention activity in the City of Roanoke during
fiscal year 1991-92. Ordinance No. 30894-030292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, March 2, 1992.
Sincerely,
MFP: sw
Enc.
pc:
Mary F. Parker, CMC/AAE
City Clerk
Mr. W. Robert Herbert, City Manager
Ms. Martha Mackey, Executive Director, Roanoke Valley Convention and
Visitors Bureau, 114 Market Street, Roanoke, Virginia 24011
Mr. William F. Clark, Director, Public Works
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CXT¥ OF ROANOEE, VIRGINIA
The 2nd Day of March, 1992.
No. 30894-030292.
ORDINANCE to amend and reordain certain sections
1991-92 General Fund Appropriations, and providing
emergency.
WHEREAS, for the usual daily operation
Government of the City of Roanoke, an
exist.
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
emergency
of the
for an
of the Municipal
is declared to
Council of the City of
1991-92 General Fund
hereby, amended and
AooroorLa~Lone
Parks, Recreation and Cultural
Contributions (1) ...............................
Nondepartmental
Contingency - General Fund (2) ..................
1) Convention
Bureau (001-002-7220-3702) $ 13,465
2) Contingency (001-002-9410-2199} (13,465)
$ 3,969,075
848,766
12,178,310
471,926
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
_ ATTEST:
city Clerk.
March 2, 1992
Honorable Mayor and Members of city Council
Roanoke, Virginia
Dear Council Members:
Subject: Roanoke Valley Convention and Visitors Bureau
I. BACKGROUND:
A. $210,000 was budgeted by City Council for the 1991-92
budget of the Roanoke Valley Convention and Visitors
Bureau (RVC&VB).
B. $25,000 was budgeted by the Roanoke County Board of
Supervisors for the Roanoke Valley Convention and
visitors Bureau 1991-92 budget.
$5,000 was budgeted by the City Council of Salem for the
Roanoke Valley Convention and Visitors Bureau's 1991-92
budget.
$28,700 in revenue from membership fees, interest income
and other miscellaneous contributions was budgeted for
1991-92.
$268,700 in revenue was projected for 1991-92 budget year
for RVC&VB.
$287,165 was projected to be the total budget requirement
for the 1991-92 budget period.
$18,465 was projected to be budget shortfall resulting
from increased convention activity in fiscal 1991-92
requiring some degree of underwriting to make venue and
transportation costs more competitive with other areas
competing for the various conventions.
II. CURRENT SITUATION:
Roanoke Valley Convention and visitors Bureau's Board of
Director's asked City of Roanoke and a~reed to seek
reimbursement from local governments on an in-kind basis
for venue rental.
B. $3,000 was apDroved by the Roanoke County Board of
Supervisors.
Members of Council
March 2, 1992
Page 2
$6,000 has been received from the City of Salem.
for this request and $4.000 relating to a
convention.
$2,000
specific
$13,465 is beinq requested from the City of Roanoke to
help underwrite the cost of venue and shuttle services.
III. ISSUES:
A. Timinq.
B. Commitment.
C. Economic Development.
IV. ALTERNATIVES:
city Council appropriate an additional $13,465 from
Contingency Reserve Account #001-002-9410-2199 to the
Roanoke Valley Convention and Visitors Bureau. Funds to
be used to help underwrite the venue and shuttle cost
resulting from the increased convention activity in
Roanoke during 1991-92 fiscal year.
Timinq - the RVC&VB could finalize plans for bus
service and venue rental for upcoming conventions.
2. Commitment to conventions would be maintained.
Economic Development would be continued. As the
Valley continues to attract major conventions.
City Council not appropriate an additional $13,465 to the
Roanoke Valley Convention and Visitors Bureau to help
underwrite the cost of venue and shuttle services.
Timing would be critical since the RVC&VB would
have to seek other sources or notify the
conventions that funding is not available.
2. Commitment to conventions would not be honored,
jeopardizing present and future convention
activity.
3. Economic Development would not be realized.
V. RECOMMENDATION:
Recommend Alternative A City Council appropriate an additional
$13,465 from Contingency Reserve Account #001-002-9410-2199 to
Members of Council
March 2, 1992
Page 3
the Roanoke Valley Convention and visitors Bureau. Funds to
be used to help underwrite the venue and shuttle cost
resulting from the increased convention activity in Roanoke
during 1991-92 fiscal year.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/PFS:kkd
cc: city Attorney
Director of Finance
Manager, Management and Budget
REPORTED CObFVENTIONS LISTED IN
FISCAL YEAR 1991/1992
ASSOCIATION/GROUP
HEADOUARTERS HOTEL SCOPE
July 11-13
July 3-13
July 4-7
July 11-14
July 15-21
July 17-21
July 21-24
July 22-26
July 30-31
Aug. 3
Aug. 10-11
Aug. 15-17
Aug. 17-18
Aug. 22-25
Sept. 6-8
Miss VA Pageant
Roanoke Civic Center
Salem Fair & Exposition
Salem civic Center
Watchtower Convention
Roanoke Civic Center
Watchtower Convention
Roanoke civic Center
AAU Boys Basketball
Tournament
Roanoke civic Center
VA State Firechief Assoc.
VA, Maryland, Delaware
Assoc. of Electrical Co-ops.
Southern Christian Youth
Conference
Roanoke Civic Center
VA Board of Bar Examiners
Roanoke Civic Center
Baseball Card Show
Roanoke civic Center
The Big Flea Market
Roanoke civic Center
VA Federation of Womens'
Clubs
Roanoke Valley Gun Show
Roanoke Civic Center
Nelson Roanoke
Roanoke Civic Center
Roanoke Valley Womens'
Club Antique Show
Roanoke Civic Center
Holiday Inn Tanglewood S
2,000 Attendees
E
Valleywide
Valleywide
1,000 Attendees
R
Valleywide
1,000 Attendees
R
H.Q. Hotel-To be decided E
Valleywide
3,500 Attendees
Marriott S
300 Attendees
Marriott
360 Attendees
Days Inn Civic Center
Valleywide
2,000 Attendees
C
Valleywide C
Valleywide E
Valleywide E
Sheraton/Marriott
400 Attendees
Valleywide
S
E
Valleywide T
Valleywide E
Sept. 11-13
Sept. 17-21
Sept. 23-26
Sept. 26-29
Sept. 27-28
Sept. 27-29
Oct. 2-4
Oct. 4-6
Oct. 5-8
Oct. 6-10
Oct. 11-12
Oct. 11-13
Oct. 11-13
Oct. 11-20
Oct. 20-25
Oct. 23-25
ASSOCIATION/GROUP
VA Solid Waste Management
ASSOC.
VA ASSOC. of Volunteer
Rescue Squads
Roanoke Civic Center
Kroger
Delta Kappa Epsilon
Church of God of Prophecy
Roanoke Civic Center
Sportsman Show
Roanoke civic Center
Va. Governor's Finance
officers Assoc.
VA/NC Craftmen's
Fall Classic
Roanoke civic Center
VA Municipal League
Roanoke Civic Center
Knights of Pythias
Beta Sigma Phi
Gold Wing Road Riders
Delta Sigma Phi
Blue Ridge Renaissance
Arts Festival
Roanoke civic Center
VA Assoc. of Realtors
VA Public Health Assoc.
HEADOUARTERS HOTEL
Marriott
150 Attendees
Sheraton
Valleywide
3,000 Attendees
Sheraton
1,000 Attendees
Sheraton
200 Attendees
Valleywide
Valleywide
Marriott
200 Attendees
Valleywide
Valleywide
2,000 Attendees
Holiday Inn Airport
200 Attendees
Marriott/Quality Inn
600 Attendees
HQ Hotel - TBD
1,000 Attendees
Sheraton
500 Attendees
Valleywide
Marriott
400 Attendees
Sheraton
200 Attendees
SCOPE
S
S
R
S
C
E
S
E
S
R
S
R
S
E
S
S
DATE
Oct.
Oct ·
Oct ·
Oct ·
NOV ·
NOV ·
NOV ·
NOV ·
NOV ·
NOV.
NOV ·
NOV ·
NOV ·
NOV ·
NOV ·
26-27
26-27
28-31
30-
3
2-3
6-10
6-8
7-11
9-10
9-13
11-13
15-17
15-18
22-24
ASSOCIATION/GROUP
Antique & Modern
Doll Show
Roanoke civic Center
October Soccer Tournament
Industrial Shows of Amer.
Roanoke Civic Center
VA Educational Media
Roanoke Valley Gun Show
Roanoke Civic Center
Mid-Atlantic Regional
Archives
VA State Board of
Accountancy
Roanoke civic Center
Southeast Blind Bowlers
Association
The Big Flea Market
Roanoke Civic Center
VA Parks & Recreation
Va. Baptist Conv.
NAPA
The Christmas Show
Roanoke Civic Center
Roanoke Valley Crafts
Festival
Roanoke Civic Center
HEADOUARTERS HOTEL
Valleywide
700-800 Attendees
No HQ Hotel
Valleywide
Marriott
300 Attendees
Valleywide
Marriott
300 Attendees
Valleywide
Marriott
Valleywide
750 Attendees
Valleywide
Marriott/Sheraton
800 Attendees
No HQ Hotel
2500 Attendees
Marriott
200 Attendees
Valleywide
Valleywide
SCOPE
E
R
T
S
E
R
C
R
E
S
S
S
E
E
Nov. 29-30 VA Christian Teen Marriott S
Convention 100 Attendees
Dec. 1-5
Dec. 2-5
Dec. 8
Dec. 6-8
Jan. 4-5
Jan. 11
Jan. 17-19
Jan. 18-19
Jan. 24-26
Jan. 31-
Feb. 2
Feb. 9
Feb. 10-11
Feb. 13-15
Feb. 15-16
Feb. 28-
March 1
ASSOCIATION/GROUP
VA Farm Bureau
Southern States
CorEast Christmas
Sing-Along
Roanoke civic Center
Republican Party of VA
BOOKINGS IN 1992
Roanoke Valley Gun Show
Roanoke Civic Center
Round Ball Classic
Roanoke civic Center
TNT Tractor Pull
Roanoke Civic Center
The Big Flea Market
Roanoke civic Center
New Auto Show
Roanoke Civic Center
Shrine Circus
Roanoke Civic Center
Southern Cards
Baseball Card Show
Roanoke Civic Center
Cincinnati Insurance Co.
VA Beef Industry Assoc.
The Big Flea Market
Roanoke Civic Center
Southwest VA Boat Show
Roanoke Civic Center
HEAOQUARTERS HOTEL SCOPE
Sheraton/Marriott
600 Attendees
S
Holiday Inn civic Center C
Valleywide
1500 Attendees
Valleywide E
Marriott S
500 Attendees
Valleywide E
Valleywide E
Valleywide E
Valleywide E
Valleywide E
Valleywide E
Valleywide E
Marriott
200 Attendees
Sheraton/Marriott
500 Attendees
Valleywide
Valleywide
R
S
E
E
March
Date Not Set
March 13-15
March 6-8
March 13-15
March 20-21
March 21-22
March 27-29
Apr. 3-5
Tentative
Apr. 8-12
Apr. 10-11
Apr. 18-19
Apr. 23-26
Apr. 24-26
Apr. 25-26
Apr. 26-29
Apr. 28-29
ASSOCIATION/GROUP
Holiness Tabernacal Church
of God In Christ
VA Plumbing, Cooling &
Heating (Tentative)
MDA Car Show
Roanoke Civic Center
American Women's Show
Roanoke Civic Center
VA Wesleyan Ladies
Roanoke Valley Gun Show
Roanoke Civic Center
National Enlisted Assoc.
Vocational Industrial
Clubs of America
VA Dept. of Education
VA Psychological Assoc.
Church of God of Prophecy
Roanoke Civic Center
The Big Flea Market
Roanoke Civic Center
VA Assoc. of Legal
Secretaries
VA Army & Air National
Guard
Southern Cards -
Baseball Card Show
VA Water Pollution Control
Southwest VA Business Show
Roanoke Civic Center
HEADOUARTERS HOTEL
HQ Hotel - TBD
2,000 Attendees
Marriott/Sheraton
500 Attendees
Valleywide
Valleywide
Marriott
250 Attendees
Valleywide
Marriott
180 Attendees
Sheraton/Marriott
800 Attendees
Marriott
240 Attendees
Valleywide
2000 Attendees
Valleywide
Marriott
200 Attendees
Marriott
120 Attendees
Valleywide
Marriott
350 Attendees
Valleywide
SCOPE
S
S
E
E
S
E
$
S
S
C
E
S
S
E
S
T
DATE
Apr. 30-
May 3
May 5-7
May 6-8
May 7-10
May 13-17
May 17-21
May 19-24
May 23-25
May 23-28
May 26-31
June 3-5
June 5-6
June 6
June 15-19
June 22-25
June 25-28
ASSOCIATION/GROUP
VA Press Assoc.
VA Safety Assoc.
VA CPA Exams
Roanoke Civic Center
VA Assoc. of Community B.A.
Telephone Pioneers of C & P
Order of the Eastern Star
Roanoke Civic Center
Lions Club International
Rke. Val. Youth Soccer
Tournament
Grand Lodge of VA I.O.Q.
James H. Drew Exposition
Roanoke Civic Center
American Cancer Society
Va. Democratic Convention
Southern cards
Baseball Card Show
Roanoke civic Center
Presbyterian Church
Of America
Southern States Co-op.
Roanoke civic Center
VA State Games
HEADQUARTERS H~£~'. SCOPE
Marriott S
300 Attendees
Marriott/Sheraton S
600 Attendees
Valleywide C
Marriott S
200 Attendees
Marriott R
500 Attendees
Holiday Inn Tanglewood S
Valleywide
1600 Attendees
Marriott/Sheraton
Valleywide
1,000 Attendees
Valleywide
4,000 Attendees
Holiday Inn Tanglewood
340 Attendees
Valleywide
S
E
S
E
Marriott
250 Attendees
Sheraton/Marriott
6,000 Attendees
Valleywide
S
S
E
Marriott/Sheraton
2000 Attendees
N
Holiday Inn Civic Center C
Valleywide
Valleywide
2000 Attendees
S
fF.P~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 ~mrch Av~me. S.W.. l~mm 456
Tele~ (7~)981-2541
March 4, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30895-030292 authorizing an amendment to the
Administrative Agreement with the Department of Housing and Community
Development for the Local Housing Rehabilitation Loan Program to provide for
acceptance of the supplemental allocation of $200,000.00, as more particularly set
forth in a report of the City Manager under date of March 2, 1992. Resolution No.
30895-030292 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, March 2, 1992.
Sincerely,
MFP: sw
Eric.
pc:
Mary F. Parker, CMC/AAE
City Clerk
Mr. Herbert D. McBride, Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. Joel M. Sehlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd Day of March, 1992.
No. 30895-030292.
A RESOLUTION authorizing an amendment to the Administrative
Agreement for Virginia Housing Partnership Fund's Local Housing
Rehabilitation Loan Program to accept a Supplemental Allocation,
upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager are authorized to
execute an amendment to the Administrative Agreement with the
Department of Housing and Community Development for the Local
Housing Rehabilitation Loan Program to provide for the acceptance
of the supplemental allocation of $200,000.00, and to execute any
other necessary documentation, said documentation to be attested by
the City Clerk and approved as to form by the City Attorney, as
more particularly set forth in the report to this Council dated
March 2, 1992.
ATTEST:
City Clerk.
l~&ri~ke, Virginia
March 2, 1992
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Execution of Amendment to Administrative Agreement for Virginia
Housing Partnership Fund's Local Housing Rehabilitation
Loan Program to accept Supplemental Allocation.
I. Background
The Virginia Housing Partnership Fund (VHPF) was established by
the General Assembly to provide financing for a variety of housing
programs and activities benefitting low-moderate income citizens,
including the Local Housing Rehabilitation Loan Program.
Roanoke has received allocations from the Local Housing Rehabilitation
Loan Program since 1989 totaling $1,225,000. This Program has been
the source of funds for grants and loans by the State to property-
owners through the following local programs:
Home Purchase Assistance Program - CDBG funds are loaned by the
the City for iow-moderate income families to buy vacant houses,
and VHPF funds are loaned/granted by the State for the
rehabilitation.
2. Owner-Occupied Rehabilitation Program - VHPF funds are loaned/
granted for repair and rehabilitation of owner-occupied homes.
Rental Rehabilitation Program - City's Rental Rehabilitation
allocation from HUD and VHPF funds provide financing for the
rehabilitation of rental units in Conservation Areas and
Rehabilitation Districts.
Neighborhood Stabilization and Enhancement Program (NSEPtion) -
As with Rental Rehabilitation Program (1989), except that this
funding set-aside is available only in the designated NSEPtion
area in the Mountain View/West End ndighborhood, targeted for
systematic code enforcement.
II. Current Situation
A. Earlier allocations largely have been depleted. Less than $50,000
remain uncommitted, with additional interested applicants waiting.
March 2,
Page 2
1992
Administration has requested additional allocation of funds from the
Department of Housing and Community Development (DHCD), which admi-
nisters the VHPF.
C. DHCD has allocated an additional $100~000 in loan funds and $100,000
in grant funds (see attachment).
D. Funds allocated are intended to be available for use at least through
June 30, 1992, if not expended sooner.
Additional allocation would be used to continue programs operated
with the help of earlier allocations (See Sec. I B).
Council approval is necessary for the Administration to execute the
amendment to the Program Administrative Agreement to accept the addi-
tional allocation;
III. Issues
A. Consistency with established housing policies.
B. Effect on housing conditions.
C. Administration.
D. Cost to the City.
E. Timing.
IV. Alternatives
Authorize the City Manager to execute the amendment to the
Administrative Agreement with the Department of Housing and Community
Development for the Local Housing Rehabilitation Loan Program
(Attachment), to accept the supplemental allocation of $200,000.
1. Consistency with established housing policies would be achieved,
specifically:
a. Owner-occupancy of renovated houses - The Home Purchase
Assistance Program is designed to do this.
Continued homeownership - The Owner-Occupied Rehabilitation
Program will help low-moderate income owners stay in their
homes, through the significant repair and upgrading of them.
Improvement of existing housing stock, specifically rental,
through the Neighborhood Stabilization and Enhancement Program
(NSEPtion).
March 2,
Page 3
1992
Effect on housing conditions will be positive, as approximately
12 housing units, including several vacant ones, receive repairs.
Administration will be handled cooperatively by the City and the
Redevelopment and Housing Authority using existing staff, with some
work possibly contracted to the private sector. Administration of
the affected programs is covered in the current contract for ser-
vices with the RRHA. Because the funds are passed directly from
the State to the borrowing property-owner, the funds never come
through the City's or the RRHA's accounting systems.
Cost to the Cit), will be nothing beyond what is currently allocated
in the CDBG budget for programs and administration. Existing staff
will be used, and no matching funds are required. Furthermore~
neither the City nor the RRHA is obligated for any loans from 5tare
funds made to property-owners who default.
Timing is such that the funds can be marketed to interested
property-owners through the various programs immediately, so as to
commit the funds by the end of the fiscal year.
Do not authorize the City Manager to execute the amendment to
Administrative Agreement with the Department of Housing and Community
Development regarding the Local Housing Rehabilitation Loan Program.
Consistency with established housing policies would not be met, as
an excellent opportunity to enhance homeownership, rehabilitation,
and improvement of housing conditions would be lost.
o
Effect on housing conditions will be negative, as a significant
amount of very attractive financing for rehabilitation and energy-
conserving improvements to approximately 12 homes for low-moderate
income families will not be available for use in the City.
3. Administration would not be an issue.
Cost to the City would be nothing initially, but the indirect and
long-term costs of housing deterioration and abandonment will con-
tinue to accrue on those houses that would be addressed with this
financing.
Timing is such that HCD should be notified immediately
that the allocation will not be accepted, so the funds
may be made available to other localities.
March 2, 1992
Page 4
V. Recommendation
Adopt Alternative "A", thereby authorizing the City Manager to execute the
amendments to the Administrative Agreement with the Department of Housing
and Community Development for the Local Housing Rehabilitation Loan
Program, accepting the supplemental allocation of $200,000 for grants and
loans to property-owners, and to the contract for services with the RRHA
regarding affected programs.
Respe~ctfull~y submitted,.
W. Robert Herbert
City Manager
Attachments
WRH:HDP:rms:CR. 57.1,2,3, ~
cc: City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Administrator
Director, RRHA
NEALJ. BARBER
DIRECTOR
COMMONWEALTH of V]RGINIA
DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT
February 19, 1992
Division of Housing
Four[h Street Office Building
205 North Fourth Street
Richmond, Virginia 23219-1747
(804) 786-7891
Mr. Dan Pollock
Housing Development Coordinator
City of Roanoke
Room 170, Municipal Building
215 Church Ave., S.W.
Roanoke, Virginia 24011
Dear Dan:
Bob has passed along your letter of February 14 requesting an additional $200,000
from the Local Housing Rehabilitation Program. Please accept this letter as approval of your
request and a revision of your agreement #91LR09 as follows:
Addition to Paragraph 5, Page 1
"An additional allocation of $200,000 ($100,000 in loan funds and $100,000 in
energy grant funds) is made this 19th day of February 1992 to continue project
activities as described in the program application.
Please sign and date, in the space below, indicating your receipt and acceptance of this
amendment and return the original to me at your earliest convenience.
Thank you for your continuing support of the Partnership Fund programs. We also
appreciate all the work performed by you and your staff in helping to make the programs
successful.
RLW/jh
cc: Edna Wall, VHDA
Ronnie L. White
Program Administrator
Accepted this
~ Bufldln~ Be~r Communities
day of
1992, by_
Office of the City Clerk
March 4, 1992
File #60-67
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30896-030292 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for the transfer of
$30,000.00 from Contingency, to Virginia Amateur Sports, Parks, Recreation and
Cultural Contributions, representing the City's support of Virginia Amateur Sports,
Inc., for the 1992 Commonwealth Games of Virginia. Ordinance No. 30896-030292 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 2, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Kenneth C. King, Attorney, P. O. Box 1784, Roanoke, Virginia 24008
Mr. James C. Stutz, Rt. 4, Box 55, Mechanicsville, Virginia 23111
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance
Mr. D. Darwin Roupe, Manager, General Services
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke. Virginia 24011 (703) 981-2541
AN
1991-92
emergency.
WHEREAS,
Government of
exist.
IN THE COUNCIL OF THE CITY OF ROANOKB; VIRGINIA
The 2nd Day of March, 1992.
No. 30896-030292.
ORDINANCE to amend and reordain certain sections
General Fund Appropriations, and providing
of the
for an
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Parks, Recreation and Cultural
Contributions (1) ...............................
Nondepartmental
Contingency (2) .................................
1) Virginia
Amateur
Sports (001-002-7220-3719) $ 30,000
2) Contingency (001-002-9410-2199) (30,000)
$ 3,985,610
865,301
12,169,360
455,391
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
- ATTEST:
City Clerk.
27
Roanoke, Virginia
March 2, 1992
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Financial Support for Virginia Amateur
Sports, Inc. for the 1992 Commonwealth
Games of Virginia
II.
Background:
Virginia Amateur Sports~ Inc. is planning and implementing the
1992 Commonwealth Games of Virginia.
Commonwealth Games of Virginia is a multi-sport event, sometimes
referred to as a sports festival, involving both Olympic and non-
Olympic sporting event competition.
1990 Games (Virginia CorEast State Games) attracted over 4,000
athletes and their families to the Valley. 1991 Games
(Commonwealth Games of Virginia) attracted approximately 5,750
athletes and their families to the Valley.
City of Roanoke provided financial support totaling $30,000.00 to
the 1991 Games in June, 1991, as well as various types of in-kind
support.
Current Situation:
Ao
Commonwealth Games of Virginia are scheduled for June 24 through
June 30, 1992.
Athletic competition will be held in all four Roanoke Valley
jurisdictions, as well as in other more distant locations (Smith
Mountain Lake, Lexington, Dublin, etc.)
1992 Games are expected to attract over 6,000 athletes and their
families, from all areas of Virginia.
Roanoke City Council will be requested to waive rental fees for
certain City facilities and grant concession rights to Virginia
Amateur Sports, Inc. in support of the 1992 Games, at a future
date.
Mayor and Members of Council
March 2, 1992
Page 2
Virginia Amateur Sports~ Inc. has experienced cash flow problems
in recent months and has made certain management decisions to
partially address same.
Private sector financial support for the 1992 Games is scheduled
to come in during the March to June time frame.
Adequate financial resources are critical to ensure the 1992 Games
are conducted in a quality fashion.
Roanoke County financial support of $25~000.00 has been provided
to Virginia Amateur Sports, Inc.
III. Issues:
A. Economic benefit
B. Governmental financial support
C. Funding
D. Timing
IV. Alternatives:
Approve request of Virginia Amateur Sports, Inc. for $30,000.00 in
financial support.
Economic tax benefit to the City would be realized in the
form of lodging, transportation, meals and other related
travel expenses by athletes and their families.
Governmental financial support would be shared between the
City and County, the major host jurisdictions. Financial
support from the State is questionable for the 1992 Games.
Funding in the amount of $30~000.00 is available in
Contingency Account No. 001-002-9410-2199.
Timing - requested financial support would be provided in
the time frame necessary to ensure the 1992 Games are
conducted.
Do not address the request of Virginia Amateur Sports, Inc. for
$30~000.00 in financial support at this time and consider the
request at a later date this fiscal year.
Economic benefit to the City may not be realized if adequate
financial resources are not available in a timely fashion to
ensure the 1992 Games are conducted.
Mayor and Members of Council
March 2, 1992
Page 3
Governmental financial support would be provided exclusively
by Roanoke County.
3. Funding would not be an issue at this time.
Timin~ - Virginia Amateur Sports, Inc. has requested
immediate approval of their request due to their overt
financial position and this alternative would not address
this need.
Recommendation: City Council concur with Alternative "A" and
appropriate $30,000.00 from the Contingency Reserve Account No. 001-002-
9410-2199 to an account to be established by the Director of Finance.
This action will allow Virginia Amateur Sports, Inc. financial resource
to address their cash flow and ensure the 1992 Games are conducted in
Roanoke.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/hw
CC:
Mr. Kenneth King
Mr. James C. Stutz
City Attorney
Director of Finance
Director of Administration and Public Safety
Manager, Office of Management and Budget
Manager, Parks and Recreation
Manager, General Services
Citizens Request For Services