HomeMy WebLinkAboutCouncil Actions 04-13-92BOWl~FS
(30952)
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
April 13, 1992
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. All Present.
The Invocation was delivered by The Reverend Chorles S. Heifer,
Pastor, Waverly Place Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Noel C. Taylor.
The Mayor presented a Key to the City to Mr. Kim, He Scong, a
reporter with the NBC Studios in Wonju, Korem
Introduction of Ms. Jnlia Slemp, Miss Roanoke Valley 1992. Mr.
Samuel L. Lionberger, HI, Chairma% Miss Roanoke Valley Pageant.
Special presentation to the Patrick Henry High School Basketball Team
for winning the 1992 Sta_t¢ Group AAA Men's Basketball Championship.
Adopted Resolution No. 30952-041392. (7-0)
Selection of persons to be accorded the public interview for the
position of School Board Trustee, said interviews to be held on Tuesday,
April 21, 1992, at 6:30 p.m., in the City Counc'fl Chamber.
The following persons were selected to be interviewed:
The Reverend C. Nelson Harris
Thomss L. Orr
Melinda 1. Payne
Clubert G. Poff
/ames W. Stephens
Ruth C. Willson
BID OPENINGS
Bids for asphalt concrete overlays and pavement profiling of various
sweets within the City of Roanoke.
Four bids were referred to a commiaec composed of Messrs. William
White, Sr., Chairperson, Wrdliam F. Clark and Kit B. Kiser.
PUBLIC HEARINGS
Public hearing on the request of Mr. and Mrs. Kenneth W. Mitchell
and Ms. Peggy S. Campbell that a portion of Barnett Road, N. W.,
beginning at Youngwood Drive, N. W., between 5102 and 5098
Youngwood Drive, described as Official Tax Nos. 6131907 and
6132001, be permanently vacated, discontinued and closed. Mr. and
Mrs. Kenneth W. Mitchell and Ms. Peggy S. Campbell,
Spokespersons.
Adopted Ordinance No. 30953 on first ~dlng. (7-0)
Public hearing on the request of the Trustees of Jerusalem Baptist
Church that a tract of land located at 1014 Norfolk Avenue, S. W.,
described as Lots 1 - 5, inclusive, Section 18, Map of Webb Addition,
and Lots 1 and 2, Section 17, Map of Webb Addition, Official Tax
Nos. 1110801 - 1110804, inclusive, and 1110810, be rezoned from
LM, Light Manufacturing District, to RM-2, Residential Multi-Family,
Medium Density District, subject to certain conditions proffered by the
petitioner. The Reverend J. Eugene Young, Pastor, Spokesperson.
Adopted Ordinance No. 30954 on first reading. (7-0)
Public hearing on a proposal to establish a Williamson Road Service
District in the City of Roanoke, pursuant to Section 15.1-18.3, Code
of Virginia (1950), as amended. Mr. Wilburn C. Dibling, Jr., City
Attorney.
Council concurred in the concept of a Special Service District for the
Williamson Road area, and referred the rna-~ to the City Manager
and the City Attorney to work with the William.~on Road Area
Business Association to negotiate a contract to be approved by Council
and to be entetr, d into by the City of Roanoke and the William.qon
Road Area Business Association setting forth the te~ms and conditions
of the Special Service District.
J
CONSENT AGENDA
(APPROVF. D 6-0, Vice-Mayor Musser was out of the Council Chamber.)
ALL MATFF_,RS LIST~.D UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WIIJ.
BE ENAC'TF.I~ BY ONE MOTION IN THE FORM LISTi:;.D BEI.OW.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE II'EMS. IF
DISCUSSION IS DESIRED, THAT ITEM WII.I. BE RF. MOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATEI.y.
C-1
Minutes of the regular meetings of Council held on Monday,
February 3, 1992; Monday, February 10, 1992; Tuesday, February 18, 1992;
and Monday, February 24, 1992.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
3
C-2
C-3
A communication from Mayor Noel C. Taylor requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A communication from Mayor Noel C. Taylor requesting an Executive
Session to discuss specific legal matters requiting the provision of legal
advice by counsel, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended, specifically being the terms and conditions of various
agreements and related legal documents, and to discuss personnel matters
relating to appointments to a commission appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, all in
connection with the Hotel Roanoke Conference Center Commission.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as
amended, specifically being the terms and
conditions of various agreements and related
legal documents, and to discuss personnel
matters relating to appointments to a
commission appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended, all in connection with
the Hotel Roanoke Conference Center
Commission.
C-4
C-5
A communication from Mr. Alton B. Prillaman, Secretary, Electoral
Board, requesting that Council schedule a public hearing for Monday,
May 11, 1992, on the permanent relocation of the polling place for the
Tinker Precinct, and the temporary relocation of the polling place for the
Raleigh Court No. 1 Precinct.
RECOMMENDED ACTION:
Concur in request and schedule a public
hearing for Monday, May 11, 1992, at
7:30 p.m., or as soon thereafter as the
matter may be heard.
A communication from the City Treasurer, requesting concurrence in
a transfer of funds totalling $43,000.00 from Unused Salaries to Office
Expense in the Treasurer's fiscal year 1991-92 budget, as approved by the
State Compensation Board on March 31, 1992.
RECOMMENDED ACTION: Concur in request.
..REGULAR AGENDA
HEARING OF CITIZF~NS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a+
CITY MANAGER:
BRIEFINGS: None.
bo
ITEMS RECOMMENDED FOR ACTION:
A report recommending authorization to execute contracts with
Habitat for Humanity in the Roanoke Valley providing for
reimbursement of certain costs under the Vacant Lot
Homesteading Program, as extended and specified in individual
contracts for building and selling five houses; and
reimbursement to Habitat for Humanity in the Roanoke Valley
for such costs upon completion and occupancy of each house.
Adopted Resolution No. 30955-041392. (6-0, Council Member
Bowers abstained fi'om voting.)
A report recommending appropriation of $79,612.00 in order to
provide for the procurement of Capital Maintenance and
Equipment Replacement items for various City departments.
Adopted Budget Ordinance No. 30956-041392. (5-0, Vice-
Mayor Musser and Council Member Bowe~s wexe out of the
Council Chamber.)
A report recommending acceptance of bids submitted for certain
construction equipment, in order to replace certain existing
equipment; and appropriation of funds therefor.
Adopted Budget Ordinnnce No. 30957-=041392 and Resolution
No. 30958--041392. (7-0)
DIRECTOR OF FINANCE:
A report transmitting a Summary of Bingo Financial Reports for
the fiscal year ended September 30, 1991.
Received and filed.
6
A report recommending adoption of a measure amending the
City Code in order to effect certain changes to the prepared food
and beverage tax ordinance.
Adopted Ordinance No. 30959-041392. (7-0)
6. REPORTS OF COMMITYEES:
A report of the Roanoke Valley Regional Cable Television Committee
with regard to a change in four cable television injection points in the
current franchise agreement, and expenditure of funds from the capital
equipment grant from Cox Cable Roanoke, as required in the franchise
agreement, for purchase of two character generators for improved
communication with citizens. Vice-Mayor Howard E. Musser,
Chairperson.
Adopted Ordinance No. 30960 on first reading. (7-0)
7. UNFINISHED BUSINESS:
at
A report of the City Manager recommending acceptance of the lowest
responsible bids submitted for providing trucks and related equipment
for use by various Public Works, Grounds Maintenance and Utility
Line Services departments; and transfer and appropriation of funds
therefor.
Adopted Budget Ordinance No. 30961-041392 and Resolution No.
30962-041392. (6-0, Council Member Bowers abstained from
voting.)
7
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
ao
Ordinance No. 30929, on second reading, authorizing extension of the
lease agreement between the City and Orris Roanoke, Inc., for
premises located in the Market Square Parking Garage building, upon
certain terms and conditions.
Adopted Ordinance No. 30929-041392. (7-0)
Ordinance No. 30944, on second reading, granting a license agreement
for automobile racing at Victory Stadium, upon certain terms and
conditions.
Adopted On:linance No. 30944-041392. (7--0)
Ordinance No. 30949, on second reading, authorizing dedication of a
certain 15 foot by 25 foot public utility easement on the west side of
Brambleton Avenue, S. W., to C & P Telephone Company, upon
certain terms and conditions.
Adopted Ofdlnnn~e No. 30949-041392. (7-0)
9. MOTIONS AND MISCFIJJANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HF. ARINGS OF CITI~F~NS:
Ms. Mary C. Terry, 3401 Pittsfield Avenue, N. W., Ms. Carolyn FerneH,
1210 Lafayette Blvd., N. W., Ms. Mary Simpson, 1433 Lafayette Blvd.,
N. W., Mr. Lee Graves, Jr., 1430 LafayeUe Blvd., N. W., and Mr. Calvin E.
Webb, 1421 Lafayette Blvd., N. W., addressed Council with regard to
neighborhood concerns; viz:
crack houses - sale and use of drugs,
deteriorating properties used for drug uansactions,
negative image of the community due to news media report,
locks on doors,
people of all ages congregating in the neighborhood, many of whom
do not live in the area,
vehicles exceeding the speed limit,
littering,
gunfire, and
drinking in public.
On behalf of Concerned Citizens of Roanoke, MS. Terry requested that the
same type of signs which were installed on llth Slreet, N. W., be placed on
Lafayette Blvd.; that the COPE Program be established in the Lafayette Blvd.
u.t.t.t.t~ po.lice officers .not only patrol the area, but set up a walking beat
gnout the commumty; that radar be set up with more frequency on
yette Blvd.; and that sidewalk, storm drains, gutter and water problem.~
bc corrected. '
CERTIFICATION OF EXECU'HVE SESSION. (7--0)
Appointed the following persons:
F. lizabeth S. Doughty - Economic Development Commi.~sion
Adopted a motion to waive the City residency requirement relative to Ms.
Doughty's appointment
Carolyn Hayes-Coles - City Planning Commi.~ion
Adopted Resolution No. 30963--041392 creating the Hotel Roanoke
Conference Center Commi.~sion and authorizing execution of a contract
between the City of Roanoke, Virginia Polytechnic In.~titute and State
University and the Commission. (7-0)
Adopted Resolution No. 30964-041392 appointing Commi.~sioners to the
Hotel Roanoke Conference Center Commission. (7-0)
l0
the school administration, the City School Division and the City of
Roanoke;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. Coach "Woody" Deans and the Patrick Henry Patriots
Basketball Team are hereby commended for their outstanding
achievement in winning the 1992 State Group AAA Men's Basketball
Championship.
2. The City Council extends congratulations to the players,
Coach Deans, his coaching staff, trainers, managers, cheerleaders,
School Principal, Dr. Elizabeth D. Lee, and to the administrative
staff of Patrick Henry High School for keeping the tradition of
excellence alive.
3. The City Clerk is directed to provide attested copies of
this resolution to Coach Deans and his players and Dr. Lee as a
token of appreciation from this Council and in testament to the
skills and talents possessed by these young men.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30952-041392.
VIRGINIA,
A RESOLUTION commending the Patrick Henry Nigh School
Basketball Team for winning the 1992 State Group AAA Men's
Basketball Championship.
WHEREAS, Patrick Henry High School continues to uphold a
tradition of excellence;
WHEREAS, in keeping with this tradition of excellence, the
Patrick Henry High School Basketball Team has won the 1992 State
Group AAA Men's Basketball Championship;
WHEREAS, on Saturday, March 21, 1992, the Patrick Henry
Patriots defeated a highly-touted Booker T. Washington team by a
score of 79-71 in the championship game played at University Hall
at the University of Virginia in Charlottesville;
WHEREAS, after falling behind by 6 points at half-time, the
Patriots surged and built a 6-point lead by the end of the third
period, and,~lthough 9 key~.player fouled out in the fourth period,
the inspired team play of the Patriots brought victory;
WHEREAS, under the excellent leadership of Coach Linwood H.
"Woody" Deans, the Patriots finished their season with a record of
27-1; and
WHEREAS, in winning the State championship, the Patriots
played with great teamwork, confidence, discipline and intelligence
which ~eflects great credit on the players, Coach Deans, his staff,
Office of the City C{erk
April 1§, 1992
File #467
Mr. Clubert G. Poff
2028 Mt. Vernon Road, S. W.
Roanoke, Virginia 2401§
Dear Mr. Poff:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board T~ustee.
Your interview will be held on Tuesday, April 21, 1992, at 9:15 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, please do not
hesitate to call me at 981-2541.
Sincerely, PO.~..~,.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 15, 1992
File #467
The Reverend C. Nelson Harris
1909 Langdon Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Harms:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board Trustee.
Your interview will be held on Tuesday, April 21, 1992, at 6:30 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, Please do not
hesitate to call me at 981-2541.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 15, 1992
File #467
Ms. Ruth C. Wiilson
3701 Heritage Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Willson:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board Trustee.
Your interview will be held on Tuesday, April 21, 1992, at 7:30 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, please do not
hesitate to call me at 981-2541.
Sincerely, f~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 15, 1992
File #467
Ms. Melinda J. Payne
Recruiting/Training Manager
Roanoke Times & World-News
P. O. Box 2491
Roanoke, Virginia 24010
Dear Ms. Payne:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board Trustee.
Your interview will be held on Tuesday, April 21, 1992, at 8:15 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, please do not
hesitate to call me at 981-2541.
Sincerely, ~g~],~(_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 15, 1992
File #467
Mr. James W. Stephens
2130 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Stephens:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board Trustee.
Your interview will be held on Tuesday, April 21, 1992, at 8:45 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, please do not
hesitate to call me at 981-2541.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 20, 1992
Mr. Larry L. Lilley, III
2420 Cannaday Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Lilley:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, and pursuant to Ordinance No. 24409, Council selected six persons
to be accorded the formal interview for the position of Roanoke City School Board
Trustee. The following persons were selected:
The Reverend C. Nelson Harris
Mr. Thomas L. Orr
Ms. Melinda J. Payne
Mr. James W. Stephens
Mr. Clubert G. Poff
Ms. Ruth C. Willson
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation for your interest in serving the City of Roanoke and
the Roanoke City school system.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 15, 1992
File #467
Mr. Thomas L. Orr
4749 Arnold Drive, N. E.
Roanoke, Virginia 24019
Dear Mr. Orr:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, you were selected by the Council to be accorded the formal interview
for the position of School Board Trustee.
Your interview will be held on Tuesday, April 21, 1992, at 7:00 p.m., in the City
Council Chamber, fourth floor of the Municipal Building. You will be given the
opportunity to make an opening statement of not more than five minutes, thereafter,
Council may ask such questions as the Council, in its discretion, deems advisable.
Upon your arrival, please be seated in the Council's Conference Room which is
located adjacent to the Council Chamber, and I will advise you when the Members of
Council are ready to proceed with your interview.
If I may provide additional information or be of assistance in any way, please do not
hesitate to call me at 981-2541.
Sincerely, ~0.~._
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 20, 1992
Ms. Norma R. Smith
11 - 14th Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Smith:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, and pursuant to Ordinance No. 24409, Council selected six persons
to be accorded the formal interview for the position of Roanoke City School Board
Trustee. The following persons were selected:
The Reverend C. Nelson Harris
Mr. Thomas L. Orr
Ms. Melinda J. Payne
Mr. James W. Stephens
Mr. Clubert G. Poff
Ms. Ruth C. Willson
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation for your interest in serving the City of Roanoke and
the Roanoke City school system.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 20, 1992
Mr. Edward J. Lyons
1005 2nd Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Lyons:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, and pursuant to Ordinance No. 24409, Council selected six persons
to be accorded the formal interview for the position of Roanoke City School Board
Trustee. The following persons were selected:
The Reverend C. Nelson Harris
Mr. Thomas L. Orr
Ms. Melinda J. Payne
Mr. James W. Stephens
Mr. Clubert G. Poff
Ms. Ruth C. Willson
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation for your interest in serving the City of Roanoke and
the Roanoke City school system.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 20, 1992
Mr. H. Joel Kelly
740 - 13th Street, S. W.
Apartment 15
Roanoke, Virginia 24016
Dear Mr. Kelly:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, and pursuant to Ordinance No. 24409, Council selected six persons
to be accorded the formal interview for the position of Roanoke City School Board
Trustee. The following persons were selected:
The Reverend C. Nelson Harris
Mr. Thomas L. Orr
Ms. Melinda J. Payne
Mr. James W. Stephens
Mr. Clubert G. Poff
Ms. Ruth C. Willson
Sincerely,
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation for your interest in serving the City of Roanoke and
the Roanoke City school system.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 20, 1992
Mr. Alan Dale Hendrick
3331 Clara Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Hendrick:
At the regular meeting of the Council of the City of Roanoke held on Monday,
April 13, 1992, and pursuant to Ordinance No. 24409, Council selected six persons
to be accorded the formal interview for the position of Roanoke City School Board
Trustee. The following persons were selected:
The Reverend C. Nelson Harris
Mr. Thomas L. Orr
Ms. Melinda J. Payne
Mr. James W. Stephens
Mr. Clubert G. Poff
Ms. Ruth C. Willson
On behalf of the Mayor and Members of the Roanoke City Council, I wouid like to
express sincere appreciation for your interest in serving the City of Roanoke and
the Roanoke City school system.
Sincerely, ~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #514
Mr. William White, Sr., Chairperson )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for asphalt concrete overlays and pavement profiling of various
streets within the City of Roanoke were opened and read before the Council of the
City of Roanoke at a regular meeting held on Monday, April 13, 1992:
BIDDER BASE BID ALTERNATE I
Virginia Asphalt Paving
Co., Inc.
S. R. Draper Paving,
Co., Inc.
Adams Construction Co.
L. H. Sawyer Paving Co.,
Inc.
$758,236.15
781,446.85
789,504.00
918,860.85
$46,000.00
46,000.00
46,000.00
51,750.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #79
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Gentlemen:
A public hearing on a proposal to establish a Williamson Road Service District in the
City of Roanoke, pursuant to Section 15.1-18.3, Code of Virginia (1950), as
amended, was held by the Council of the City of Roanoke at a regular meeting on
Monday, April 13, 1992.
On motion, duly seconded and unanimously adopted, Council concurred in the
concept of a Special Service District for the WilHamson Road area, and referred the
matter to you for the purpose of working with the Williamson Road Area Business
Association to negotiate a contract to be approved by Council and to be entered into
by the City of Roanoke and the Williamson Road Area Business Association setting
forth the terms and conditions of the Special Service District.
Sincerely, p~)~.~.~__
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. Ted H. Key, Executive Director, Williamson Road Area Business
Association, Inc., P. O. Box 5892, Roanoke, Virginia 24012
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
ROANOKE TI~ES & ~ORLD-~E~S
AD NUMBER 4010~58S
PUBLISHER'S FEE - ~gZoO0
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLOG
ROANOKE VA 2~011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION~ WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
04/0B/92 MORNING
DAY OF APRIL 1992
AUTHOR IZED SIGNATURE
NOTICE OF PUBLIC HEARING
Pursuant to S58.1-3007, Code of Virginia (1950), as amended,
notice is given of a proposal to establish a Williamson Road
Service District in the City of Roanoke, pursuant to S15.1-18.3,
Code of Virginia (1950), as amended. As proposed, the Williamson
Road Service District would require the levy and collection of an
additional real property tax on real property in the Williamson
Road area of the City in the amount of ten cents ($.10) per one
hundred dollars ($100.00) of assessed valuation. Proceeds from
such annual tax would be segregated and expended in said Williamson
Road Service District for additional governmental services. The
boundaries of the proposed Williamson Road Service District and a
description of the individual properties proposed to be included in
such District are as set forth on a map dated April 1, 1992,
entitled "Williamson Road Service District, Roanoke, Virginia" on
file and available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia.
A PUBLIC HEARING will be held before the Council of the City
of Roanoke on Monday, April 13, 1992, at 7:30 p.m., in the City
Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia, at which time citizens of the locality
shall be given an opportunity to appear before and be heard by City
Council on the subject of establishment of a Williamson Road
Service District and the proposed tax increase with respect to real
property located within such District.
GIVEN under my hand this 1st day of April ,
~ ~'M F. Parker, City Clerk
1992.
Publish in full once on Friday, April 3, 1992, in the Roanoke
Times-World News. Please mail bill and affidavit of publication to
Mary F. Parker, City Clerk, 456 Municipal Building, Roanoke,
Virginia 24011.
CITY ~" - ' i:~ 5L
Williamson Road Area Business Aflse oia ieo lnc.
WRABA ~. ~ ~ · .o..o~, v,~o,.~. 2~2 · (~) ~.~
March 5, 1992
Mary Parker
City Clerk
City of Roanoke,
215 Church Avmmue, SW, RM~56
Roanoke, VA. 2~011
Dear
O~r Association wo~uld like to make our initial Special Service
District presentation to City Council on March 16th .
O~r second request to appear before Council on April 13th is
for the formal presentation of our ' package ' of facts and
information as regards the creation of the Special Service
District between WRABA and the City of Roanoke.
Thank you for putting us on the above agenda (s) .....
Sincere~
Ted H. Key
Executive Director
DESCRIPTION OF PROPOSED WILLIAMSON ROAD SERVICE DISTRICT
Prepared by
Office of City Engineer
April 1, 1992
East side of Williamson Road: from north right of way of
Orange Avenue, north to the intersection of Hildebrand Road.
Beginning in the center of Williamson Road at the
intersection of the north right of way of Orange Avenue; thence
easterly along the north right of way of Orange Avenue to the
easterly property line of Tax No. 3020204; thence with the east
property line of Tax No. 3020204 and Tax No. 3020209, 192.12
feet; thence, with the north line of Tax No. 3020209, 142.20 feet
to the east right of way of Williamson Road; thence with the east
right of way of Wllliamson Road in a northerly direction 26.34
feet; thence with the south line of Lots 6 and 7, Block "T",
Williamson Groves Map, 162.18 feet; thence with the rear of Lots
7, 8, 9, and 10, Block "T", Wllliamson Groves Map to the center
of Pocahontas Avenue; thence easterly with Pocahontas Avenue to
the easterly line of Lot 6, Block "U", Williamson Groves Map;
thence with the easterly line of Lot 6, 74.56 feet; thence with
the rear of Lots 5 and 6 in a westerly direction 80.00 feet to a
point; thence with the easterly property line of Tax No. 3070807,
221.56 feet to the center of Compton Street; thence with the
center of Compton Street in a westerly direction approximately
100.5 feet; thence leaving Compton Street and in a northerly
direction with the east property line of Tax No. 3070701 and
3070702 to a point on the south line of Lot 9, Block 1, Map of
Oakland; thence with the south line of Lot 9, in a westerly
direction 25.0 feet to the corner of Lot 9 and Lot l-A; thence in
a northerly direction along the easterly line of Lots 2A, 3, 4,
5, and 6, Block 1, Map of Oakland to the center of Wayne Street;
thence with the center of Wayne Street in a northerly direction
approximately 400.0 feet to the division line of between Lots 13
and 14, Block 2, Map of Oakland extended; thence leaving Wayne
Street, and with the line between Lots 13 and 14, 251.56 feet to
a point on the easterly line of Lot 4, Bloc 2, Map of Oakland;
thence with the easterly or rear lot line of Lots 4, 5, 6A, 7, 8,
and 9, Block 2, Map of Oakland in a northerly direction, crossing
Thurston Avenue and continuing with the rear lot lines of Lot 1,
2, 3, 4, 5, and 6, Block 3, Map of Oakland, to a point on the
northwest corner of Lot 13; thence with the line between Lot 15
and 16, in an easterly direction to the center of Wayne Street;
thence northerly with the center of Wayne Street approximately
175.0 to its intersection with Noble Avenue; thence westerly with
Noble Avenue approximately 225.0 feet; thence in a northerly
1
direction with the rear lot lines of Lots 1, 2, 3, 4, 5, 6, and
7, Block 4, Oakland Corporation Map to the center of Forest Hill
Avenue; thence with the center of Forest Rill Avenue
approximately 75.0 feet; thence leaving Forest Hill Avenue in a
northerly direction and with the rear of Tax No. 3091003 and Lots
1, 2, and 3, of the Oyler Map to the center of Laconia Avenue;
thence leaving Laconia Avenue northerly with the rear of Lots 1,
2, 3, 4, and 5, Block 1, Map of Avendale, to the center of
Avendale Avenue; thence leaving Avendale Avenue in a northerly
direction with the rear of Lots 1, 2, 3, 4, and 5, Block 2, Map
of Avendale to the center of Courtney Avenue; thence, leaving
Courtney Avenue in a northerly direction with the center of an
alley and the rear of Lots 1 thru 11, map of Courtney Square, to
the center of Liberty Road; thence with the center of Liberty
Road easterly to the intersection of Edison Street; thence
northerly with the center of Edison Street approximately 170.0
feet to the southerly line of Lot 6-D, Block 1, Liberty Land
Company Map, extended; thence with the southerly line of said Lot
6-D to its rear terminus at the southeast corner of Lot 6-F;
thence with the rear property line of Lots 6-F and 6-E to the
northwest corner of Lot 6-A; thence with the northerly line of
Lot 6-A, easterly to the center of Edison Street; thence
northerly with Edison Street 300.0 feet; thence leaving Edison
Street, and in a westerly direction with the southerly line of
Tax No. 3100935; thence northerly with the rear of Tax No.
3100235, 3100028 and 3100927, to a point on the southerly
boundary line of Tax No. 3100920; thence with the southerly
boundary line of Tax No. 3100920 easterly to the center of Edison
Street; thence northerly with Edison Street approximately 330.0
feet to the southerly boundary line of Lot i-D, of the Newman Map
extended; thence leaving Edison Street and with the southerly
line of Lots 1-D and 1-C, of the Newman Map; thence northerly
with the rear line of Lots 1-A and l-B, of the Newman Map to the
center of Fugate Road; thence easterly with Fugate Road
approximately 70.0 feet to the westerly line of Tax No. 3101008
extended; thence leaving Fugate Road and with the westerly line
of Tax No. 3101008; thence along the rear line of Tax No. 3101008
easterly 100.0 feet to a point on the westerly line of Lot 3,
Bloc 3, Liberty Land Company; thence with the westerly line of
Lot 3 northerly 235.01 feet to the northwest corner of Lot 3,
said corner being situate on the southerly lot line of Lot 4,
Block 1, map of Upson Addition; thence with the southerly line of
Lot 4 to the corner between Lot 2 and Lot 3; thence northerly
with the line between Lot 2 and Lot 3 to the center of Wildhurst
Avenue; thence crossing Lee Avenue to a point on the southwest
corner of Tax No. 3160149; thence along the westerly side and
northerly lot line of Tax No. 3160149 to a point on the west line
of Lot 3, Block 4, map of Upson Addition; thence northerly with
the west line of Lot 3, 180.0 feet to a point on the south line
of Oakland Elementary School; thence with the southern line of
Oakland Elementary School in a westerly direction to the east
right of way line of Wllliamson Road; thence northerly with the
2
easterly right of way line of Wllliamson Road to the center of
Huntington Boulevard; thence easterly with Huntington Boulevard
approximately 200.00 feet; thence leaving Huntington Boulevard
and in a northerly direction with the rear lot line of Lots 6, 5,
4, and 3, Block 1, map of Huntington Court, to a 9oint, said
point being the common corner of Lots 2, 3, and 8; thence with
the southerly line of a portion of Lot 8, 115.00 feet to a point;
thence with the easterly line of the rear portion of Lots 7 and 8
to the center of Oakland Boulevard; thence westerly with Oakland
Boulevard approximately 150.00 feet~ thence leaving Oakland
Boulevard and with the easterly line of Lots i thru 7, Block 1,
Map of William Fleming Court to the common corner of Lots 7, 8,
and 14; thence easterly with the southerly line of Lots 14 thru
22 to a common corner between Lots 22 and 23; thence with the
line between Lots 22 and 23 northerly to the center of Pioneer
Road; thence westerly with Pioneer Road approximately 225.0 feet;
thence leaving Pioneer Road and with the easterly line of Lots 1
thru 12, block 2, map of William Fleming Court, to the center of
Crockett Avenue~ thence leaving Crockett Avenue and northerly
with the easterly line of Lots 1 thru 6, Block 3, map of William
Fleming court to a common corner between Lots 6, 7, and 13;
thence easterly with the southern line of Lots 13, 14, and 15 to
a common corner between Lots 15 and 16~ thence with the line
between lots 15 and 16 northerly to the center of Angell Avenue;
thence easterly with Angell Avenue approximately 225.0 feet;
thence leaving Angell Avenue and with the easterly line of Lot
23 A and 22 B, Block 4, map of William Fleming Court, to the
center of Wentworth Avenue; thence leaving Wentworth Avenue
northerly with the easterly line of Lot 23 A and 22 B, Block 5,
map of William Fleming Court to the center of Fleming Avenue;
thence, westerly with Fleming Avenue approximately 425.0 feet to
the east right of way line of Williamson Road; thence with the
east right of way line of Wllllamson Road, north to the
intersection of Trinkle Avenue~ thence, easterly with Trinkle
Avenue approximately 430.0 feet; thence leaving Trinkle Avenue
and with the easterly line of Lots 24 and 25, block 8, map of
William Fleming Court; thence crossing the end of Christian
Avenue and with the easterly line of Lots 24 and 25, Block 9, map
of William Fleming Court to the center of Preston Avenue; thence
leaving Preston Avenue northerly with the easterly line of Lots
24 and 25, Block 10, map of William Fleming Court; thence
crossing the end of Barkley Avenue and with the easterly line of
Lots 27 and 28, Block 11, map of William Fleming Court to the
center of Frontier Road~ thence, westerly with Frontier Road
approximately 300.0 feet; thence northerly with the easterly line
of Lots i and 2, block 2, map of Yardley Square to the center of
Yardley Drive; thence leaving Yardley Drive northerly with the
easterly line of Lots I and 2, Block 2, map of Yardley Square,
and with the easterly line of Lot 4, map of Mountain Scenery, to
the center of Maplelawn Avenue; thence leaving Maplelawn Avenue,
northerly with the easterly line of Lot 34, map of Mountain
Scenery, and with the westerly line of Lot 1, map of Moomaw Lands
3
to the center of Oaklawn Avenue; thence westerly with Oaklawn
Avenue approximately 150.0 feet, thence leaving Oaklawn Avenue
northerly with the easterly line of Lots i and 2, Block i, Pace
Map, to the common corner of Lots 2, 3, and 5; thence easterly
with the southern line of Lot 5, 50.0 feet, a common corner to
Lots 12 and 13; thence with a line northerly through Lot 5 to the
center of Blrchlawn Avenue; thence easterly with Birchlawn Avenue
to the intersection of Lanford Street; thence northerly with the
center of Lanford Street to a point on its terminus on the
property line between Tax No. 2170143 and 2170139; thence with
the westerly line of Tax No. 2170139 northerly 221.24 feet to a
point at the southwest corner of Tax No. 2170142; thence with the
southerly property line of Tax No. 2170142 and 2170102, 177.40
feet to a point, said corner being the southeast corner of Tax
No. 2170102; thence with the easterly line of Tax No. 2170102
northerly to the center of Hershberger Road; thence westerly with
Hershberger Road approximately 390.00 feet; thence northerly with
the lot line between Lots 18 and 19, Block 2, map of Airlee
Court, to a point on the southerly line of Lot 6, Block 2, map of
Airlee Court; thence, with the southerly line of Lot 6, westerly
47.0 feet to the southwest corner of Lot 6; thence, with the
westerly line of Lot 6, northerly to the center of Curtis Avenue;
thence easterly with Curtis Avenue approximately 130.0 feet;
thence leaving Curtis Avenue,northerly with the easterly line of
Lots 1, 2, 3, 4, 5, 7, and 8 to the center of Woodbur~ Street;
thence with the center of Woodbury Street to the intersection of
Whitney Avenue; thence easterly with the center of Whitney Avenue
150.0 feet; thence leaving Whitney Avenue, northerly with the
line between lots 16 and 17, block 8, map of Alrlee Court; thence
with the southerly line of Lots 3 thru 11, block 8, map of Alrlee
Court to a point in the center of a 20 foot wide alley; thence
with the center of the 20 foot wide alley to the center of
Hldebrand Road; thence with the center of Hildebrand Road to the
center of Williamson road; thence with the center of Williamson
Road in a southern direction approximately 8,600 feet to the
place of beginning and shall include the following tax parcels:
4
2200241
2200210
2200219
2200227
2200242
2200236
2200211
2190923
2190901
2190903
2190701
2190702
21907O3
2190704
2190707
2190708
2190601
2190602
2190603
2190604
2190605
2190609
2190611
2170501
2170422
2170401
2170402
2170319
2170301
2170203
2170201
2170128
2170138
2170143
2170137
2170142
2170102
2100101
2100112
2100111
2100110
2100109
2100108
2100107
2100106
2100105
2100104
2100201
2100214
2100212
2100211
2100210
2100209
2100215
2100206
2100217
2100216
2100213
2100203
2100204
2100205
2100301
2100309
2100304
2100401
2100413
2100412
2100411
2100410
2100409
2100408
2100407
2100403
2100414
2090101
2090102
2090105
2090109
2090201
2090202
2090203
2090204
2090205
2090206
2090301
2090302
2090304
2090305
2090307
2090328
2090401
2090403
2090404
2090405
2090406
2090407
2090408
2090409
2090410
2090411
2090426
2090412
2090413
2090501
2090502
2090503
2090505
2090506
2090507
2090508
2090514
2090509
2090510
2090511
2090515
2090513
3170101
3170102
3170103
3170104
3170105
3170106
3170108
3170109
5
3160102
3160202
3160203
3160204
3160205
3160206
3160127
3160128
3100901
3100902
3100903
3100937
3100906
3100911
3100938
3100917
3100918
3100932
3100919
3100920
3100936
3100933
3100921
3100922
3100923
3100924
3101006
3101007
3101005
3101004
3101001
3101027
3101028
3091001
3091003
3090901
3090902
3090903
3090601
3090602
3090603
3090301
3081001
3081002
3081003
3081004
3081005
3081007
3110101
3110103
3110104
3110105
3110106
3110107
3110108
3110110
3110123
3110111
3110113
3110114
3110201
3110203
3110206
3110209
3110219
3110217
3070904
3070906
3070908
3070801
3070802
3070807
3070808
3070701
3070702
3070703
3070704
3070705
3070706
3070707
3020202
3020204
3020205
3020209
West side of Wllliamson Road from north right of way Orange
Avenue, north to intersection of Hildebrand Road.
Beginning at the center of Williamson Road at the
intersection of the north right of way of Orange Avenue; thence,
westerly along the north right of way of Orange Avenue
approximately 625.0 feet to the southwest corner of Tax No.
3020102 (Econo Lodge); thence leaving the north right of way of
Orange Avenue and with the westerly property line of Tax No.
3020102 (Econo Lodge) to the center of Carver Avenue; thence,
easterly with Carver Avenue to the intersection of Courtland
Road; thence, with the centerline of Courtland Road, north to the
intersection of Sycamore Avenue; thence with the centerline of
Sycamore Avenue easterly 125.0 feet; thence leaving Sycamore
Avenue south along the line between Lots 28 and 29, Block "A",
map of Wllliamson Groves; thence along the rear lot lines of Lots
29, 30, 31, 32, 33 and 34, easterly 150.0 feet to the corner
between Lots 34 and 35; thence, with the lot line between Lots 34
and 35, northerly to the center of Sycamore Avenue; thence
easterly with the centerline of Sycamore Avenue 50.0 feet;
thence, leaving Sycamore Avenue, northerly with the rear lot
lines of Lots 1 thru 12, Block "B", map of Williamson Groves, to
the centerline of Thurston Avenue; thence leaving Thurston
Avenue, northerly with the rear lot lines of Lots I thru 6, Block
"C", map of Williamson Groves, to a common corner of Lots 6, 7,
and 58; thence with the rear lot lines of Lots 53 thru 58 to a
common corner between Lots 52 and 53; thence with the line
between Lots 52 and 53, northerly to the center of Maddock
Avenue; thence with the centerline of Maddock Avenue easterly
50.0 feet; thence leaving Maddock Avenue, northerly with the lot
line between Lots 28 and 29, Block "D", map of Wllliamson Groves;
thence, easterly with the rear lot line of Lots 29 thru 32 to a
common corner between Lots 32, 5 and 6; thence, northerly with
the rear lot line of Lots 6 thru 10, to the centerline of Noble
Avenue; thence westerly with the centerline of Noble Avenue 25.0
feet; thence, leaving Noble Avenue and northerly with the lot
lines between Lots 33 and 34, Block "E", map of Williamson
Groves; thence easterly with the rear lot line of Lot 34 to a
common corner between 34, 6 and 7; thence northerly with the real
lot lines of Lots 7 thru 12, to the center of Clover Avenue;
thence, leaving Clover Avenue northerly with the rear lot lines
of Lots i thru 14, Block "F", map of Williamson Groves to the
center of Forest Hill Avenue; thence leaving Forest Hill Avenue,
northerly with the lot lines between Lots 3 and 4, block "P", map
of Wllliamson Groves; thence with the rear lot lines of Lots 4
and 5, westerly to the centerline of Hillcrest Avenue, northerly
approximately 250.0 feet; thence leaving Hillcrest Avenue and
with the southerly line of Tax No. 3090239, 121.67 feet; thence
with the easterly line of Tax No. 3090239, 106.53 feet to a point
on the southerly line of Tax No. 3090242; thence with the
southerly line of Tax No. 3090242, 27.04 feet to a point; thence
7
with the westerly line of Tax No. 3090237, 244.87 feet to a
point; thence with the northerly line of Tax No. 2090237 and
3090240, 314.91 feet to a point being the southwesterly corner of
Lot 5, map of C. R. Scott; thence with the rear lot lines of Lots
1 thru 5, map of C. R.Scott, to the center of Liberty Road;
thence westerly with the centerline of Liberty Road approximately
75.0 feet; thence, leaving Liberty Road and northerly with the
rear lot lines of Lots 8, 9, 10, and 11, Block 1, map of Meadow
Land to the centerline of Spring Hollow Avenue; thence, easterly
with the centerline of Spring Hollow Avenue easterly
approximately 75.0 feet; thence leaving Spring Hollow Avenue
northerly along the westerly line of Tax No. 2071309, 2071310,
2071311, and 2071324 to the southwest corner of Lot 7, Block 2,
map of Bowman Lawn; thence, easterly with the rear of Lots 6 and
to a point on the southwest corner of Lot 6; thence with the
easterly line of Lot 6, northerly to the center of Bowman Street;
thence leaving Bowman Street northerly with the easterly line of
Lot 14, Block 3, map of Bowman Lawn; thence, with the rear lot
line of Lot 14, easterly 60.0 feet to the common corner between
lot 14 and 7; thence northerly with the westerly line of Lot 7 to
the centerline of Chatham Street; thence with the centerline of
Chatham Street approximately 150.0 feet; thence leaving Chatham
Street and northerly with the rear lot lines of Lots i thru 16,
Block 1, Plasters Map, to a point on the southerly line of Tax
No. 2070143 (formerly the Lee Theater); thence westerly with the
line of same 88.54 feet; thence with the westerly line of same
120.0 feet to the centerline of Haffen Street; thence with the
centerline of Haffen Street approximately 65.0 feet; thence
leaving Haffen Street northerly with the westerly line of Lot 5,
Block 1, Newcomb Map, to the centerline of Tenth Street; thence
with the Tenth Street westerly approximately 35.0 feet; thence,
northerly with the westerly line of Lot 12, Block 1, Conniestone
Map; thence, easterly with the rear lot line of Lot 12 to the
common corner of Lots 5 and 12; thence with the easterly line of
Lot 5, northerly, to the center of Burton Avenue; thence leaving
Burton Avenue, northerly with the westerly line of Lot 15, Block
4, Conniestone Map; thence with the rear lot line of Lot 15 to
the common corner of Lots 6 and 15; thence northerly with the
easterly line of Lot 6 to the centerline of Huntington Boulevard;
thence with the centerline of Huntington Boulevard, easterly to
the west right of way line of Williamson Road; thence, north with
the west right of way line of Williamson Road approximately
124.05 feet; thence leaving said right of way and with the common
line between Lots 2 and 3, block 5, conniestone Map, to a point
on the easterly line of Lot 15; thence with the easterly line of
Lot 15 and Lot 6, northerly to the centerline of Cumberland
Street; thence with the centerline of Cumberland Street 50.0
feet; thence leaving Cumberland Street, northerly with a line
through Lot 1 and 2, Block 10, Conniestone Map, to a common
corner at Lots 3 and 6; thence with the rear line of Lot 6, 50.0
feet to a point on the easterly line of Lot 16; thence with the
easterly line of Lot 16, 25.0 feet to the common corner to Lot 7
and 16; thence with the westerly line of Lot 7, northerly to the
centerline of Oakland Boulevard; thence with the centerline of
Oakland Boulevard westerly approximately 85.0 feet; thence
leaving Oakland Boulevard, northerly along the rear lot liens of
Lots i thru 30, map of Round Hill Terrace to the centerline of
Clarendon Avenue; thence with the centerline of Clarendon Avenue,
easterly, approximately 140.00 feet~ thence leaving Clarendon
Avenue, northerly, with the rear lot lines of Lots i thru 9,
Block 1, map of Shadylawn Court, to the centerline of Broad
Street; thence with the centerline of Broad Street easterly
approximately 50.0 feet; thence leaving Broad Street, northerly,
and with the rear lines of Lots 2 thru 10, block 1, map of
Hedgelawn; thence with the northerly line of Lot 10, east 232.0
feet to the west right of way line of Williamson Road~ thence
with the west right of way line of Wllliamson Road, north to the
center of Epperley Avenue~ thence with the centerline of Epperley
Avenue easterly approximately 150.0 feet; thence leaving Epperley
Avenue, northerly with the rear lines of Lots 1 thru 7, block 1,
map of Epperley Court, to the center of Ravenwood Avenue~ thence
leaving Ravenwood Avenue, northerly and with the rear lines of
Lots i and 2, map of Layman Square, and the rear lines of Lots 1
thru 7, Block 2, map of Floraland to the center of Floraland
Avenue~ thence leaving Floraland Avenue, northerly, with the rear
lines of Lots 1 thru 7, Block 1, map of Floraland, Lots 1 thru 7,
Block 1, map of James Addition, lots i thru 17, map of Sunset
Manor, the rear line of Tax No. 2280111 and 1180156, 2280110,
2280106, 2280159, 2280105 and 2280101, to the centerline of
Hershberger Road~ thence with the centerline of Rershberger Road,
easterly to the west right of way line of Old Airport Road
Extended~ thence northerly with the west right of way line of Old
Airport Road (now closed and vacated) and along the west right of
way line of what is now called Cross Road approximately 700.0
feet to a point; thence leaving said right of way and with the
centerline of relocated Airport Road easterly to a point where
Hearthstone Road intersects; thence leaving Airport Road and with
the centerline of Hearthstone Road, northerly approximately 200.0
feet; thence leaving Hearthstone Road and easterly with the rear
lines of Lots 2, 3, and 4, Block 7, map of Alrlee court to the
centerline of Maitland Avenue~ thence with the centerline of
Maitland Avenue easterly to the intersection of Woodbury Street~
thence with the centerline of Woodbury Street northerly
approximately 275.0 feet; thence leaving Woodbury Street and
easterly with the north line of Lot 16, Bloc 10, map of Alrlee
Court to a point on the rear line of Lot 4; thence with the rear
line of Lots 4, 5, and 6 to the centerline of Hawthorne Road,
northerly approximately 120.0 feet; thence leaving Hawthorne Road
and with the north line of Lot 2, Block 9, map of Alrlee Court
170.0 feet to a point on the west line of Tax No. 2200102; thence
with the north boundary line of Tax No. 2200102; thence with the
north boundary line of Tax No. 2200102 to the center of
Willtamson road; thence, with the centerline of Williamson Road,
southerly, approximately feet to the place of beginning, and
shall include the following tax parcel numbers=
southerly, approximately feet to the place of beginning,
shall include the following tax parcel numbers:
2200102
2190401
2190327
2190303
2190301
2190521
2190520
2190519
2190513
2190503
2190501
2190924
2190922
2071301
2071302
2071304
2071305
2071319
2071306
2071308
2071309
2071310
2071311
2071324
2071003
2071005
2070701
2070702
2070705
2280301 2160303 2081001
2280302 2160615 2081002
2280303 2160617 2081003
2280304 2160618 2081012
2280305 2160621 2081011
2280306 2161016 2080801
2280307 2161017 2080802
2280101 2161019 2080803
2280105 2161020 2080804
2280159 2161021 2080805
2280106 2161022 2080806
2280110 2161023 2080816
2280156 2161024 2080603
2280111 2161313 2080604
2280114 2161314 2080401
2280115 2161315 2080403
2280117 2161316 2080404
2280118 2161317 2080405
2280119 2161318 2080101
2280134 2161319 2080102
2280136 2161320 2080104
2280137 2080150
2280138 2080149
2280139 2080107
2280158 2080109
2280141 2080110
2280144 2080111
2280145 2080112
2280146 2080113
2280147 2080114
2080115
2080116
2080117
2080148
2070404 3090216 2080119
2070413 3090217 2080120
2070414 3090218 2080121
2070143 3090234
2070120 3090237
2070121 3090243
2070122 3090231
2070123 3090240
2070134 3090229
2070135 3090228
2070136 3090227
2070137 3090225
2070138
2070139
2070140
2070141
and
10
3080646
3070647
3080648
3080649
3080650
3080721
3080722
3080725
3080823
3080824
3080825
3080826
3080827
3080822
3080923
3080927
3080909
3070901
3070517
3070519
3070520
3070529
3070528
3070524
3070526
3070527
3070512
3070513
3070514
3070515
3070317
3070407
3070412
3070401
3070402
3070403
3070405
3070418
3070239
3070240
3020102
3020118
3020117
3020202
11
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
NOEL C. TAYLOR
Mayor
CITY OF ROANOKI
OFFICE OF THE MAYOR
215 Church Aveuue, S.W., Room 452
Roanoke, Virginia 24011
Telephone: (703)981-2444
April 13, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
NCT: sw
Sincerely,
NOEL C. TAYLOR
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, V'rrginia 24011
Telephone: (703)981-2444
April 13, 1992
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request an Executive Session to discuss specific legal matters requiring
the provision of legal advice by counsel, pursuant to Section 2.1-344(A)(7),
specifically being the terms and conditions of various agreements and related legal
documents, and to discuss personnel matters relating to appointments to a
commission appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended, all in connection with the Hotel Roanoke Conference
Center Commission.
NCT: sw
Sincerely,
Office of the City Clerk
April 17, 1992
File//34-60
The Honorable Gordon E. Peters
Treasurer
Roanoke, Virginia
Dear Mr. Peters:
Your communication requesting concurrence in a transfer of funds totalling
$43,000.00 from Unused Salaries to Office Expense in the Treasurer's fiscal year
1991-92 budget, as approved by the State Compensation Board on March 31, 1992,
was before the Council of the City of Roanoke at a regular meeting held on Monday,
April 13, 1992.
On motion, duly seconded and adopted, Council concurred in the request.
Sincerely, P/k~x~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
CITY OF ROANOKE
TREASURER O FI_ E
RO. BOX '1451
ROANOKE, VIRGINIA 24007-1451
TELEPHONE: (703) 98 %2561
TELECOPIER: (703) 224-3019
GORDON E. PETERS
TREASURER
DAVID C. ANDERSON
CHIEF DEPUTY
April 6, 1992
Mary F. Parker, City Clerk
Room 456, Municipal Building
Dear Mary:
I am enclosing a request for Roanoke City Council to concur in a
recent transfer of funds for the Treasurer's Office in the amount of
$43,000. If appropriate, I would like to have this item listed on the
Consent Agenda for April 13, 1992.
Enclosed are the required 17 copies. If you have
questions pertaining to this matter, please advise.
urs,
Gordon E. Peters
City Treasurer
further
GEP/agv
Enclosures
CITY OF ROANOKE
TREASURER'S OFFICE
RO. BOX 1451
ROANOKE, VIRGINIA 24007-1451
TELEPHONE: (703) 981-2561
TELECOPIER: (703) 224-3019
GORDON E. PETERS
TREASURER
DAVID C. ANDERSON
CHIEF DEPUTY
April 6, 1992
The Honorable Mayor and Council Members
City of Roanoke, Virginia
RE: Fiscal Year 1991-92 Budget
Dear Honorable Mayor and Council Members:
On March 17, 1992, I requested the State Compensation Board to
transfer funds totaling $43,000 from "Unused Salaries" to the "Office
Expense" line item of the Treasurer's Office Fiscal Year 1991-92
Budget. The Compensation Board approved this request on March 31, 1992,
however, it is subject to concurrence by Roanoke City Council.
I would like to request Roanoke City Council concur in this
request and have the City Clerk forward written confirmation to the
Compensation Board. By concurring with this request, the City of
Roanoke will be reimbursed from the Commonwealth of Virginia, $21,500
for "Office Expense" of the Treasurer,s Office.
For your information, I am attaching a copy of the March 31, 1992,
letter from the State Compensation Board.
GEP/agv
Gordon E.'Peters
City Treasurer
Attachment
JOHN McE GARRE%r
CHAIRMAN
W H FORST
W J KUCHARSKI
BRUCE W HAYNES
JAMES W MA%THEWS
COMMONWEALTH of VIRGINIA ASSISTANTEXECUTIVESECF~ETARY
COMPENSATION BOARD
PO BOX 3-F
RICHMOND ViRGINiA 23206-0686
March 31, 1992
The Honorable Gordon E. Peters
Treasurer
City of Roanoke
P. O. Box 1451
Roanoke, VA 24007-1451
Dear Mr. Peters:
This is to acknowledge review by the Compensation Board of
your request dated March 18, 1992 and confirm action taken.
The Compensation Board approved, subiect to concurrence of the
Roanoke City Council, transfer of funds totaling $43,000 from
permanent salaries to the Office Expense line item of your FY92
budget.
However, this approval will not be built into the base when
considering your Office Expense budget for FY93. Consequently,
these funds will not be available after July 1, 1992.
The Compensation Board must receive written concurrence of
Roanoke City Council before our records can be changed to reflect
this approval.
Very truly yours,
John McE. Garrett, Chairman
Bruce W. Haynes
Executive Secretary
BWH/kml
Copy to: Governing Body and/or Constitutional Officer
as noted above
FAX (804) 371-0235 (804) 786-3886 (V/TDD) (804) 786-3886
Office of the City Clerk
April 17, 1992
File #236-178
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30955-041392 authorizing execution of certain
contracts with Habitat for Humanity in the Roanoke Valley, providing for
reimbursement of certain costs in connection with building and selling five houses
as provided in the approved Vacant Lot Homesteading Program, as more fully set
forth in a report of the City Manager under date of April 13, 1992. Resolution No.
30955-041392 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #236-178
Mr. William S. Hubard
Executive Director
Habitat for Humanity in
the Roanoke Vailey
2202 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Hubard:
I am enclosing copy of Resolution No. 30955-041392 authorizing execution of certain
contracts with Habitat for Humanity in the Roanoke Valley, providing for
reimbursement of certain costs in connection with building and selling five houses
as provided in the approved Vacant Lot Homesteading Program, as more fully set
forth in a report of the City Manager under date of April 13, 1992. Resolution No.
30955-041392 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30955-041392.
VIRGINIA,
A RESOLUTION authorizing
with Habitat for Humanity in
reimbursement of certain costs
the execution of certain contracts
the Roanoke Valley, providing for
as provided for in the Vacant Lot
Homesteading Program, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is hereby authorized to execute, for and on behalf of
the City, certain contracts with Habitat for Humanity in the
Roanoke Valley, providing for reimbursement of certain costs in
connection with building and selling five (5) houses as provided in
the approved Vacant Lot Homesteading Program, as more particularly
set forth in the City Manager's report to this Council dated April
13, 1992, upon certain terms and conditions, said contracts to be
approved as to form by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
April 13, 199292
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Contracts Under Vacant Lot Homesteading Program
(Extension for New Construction)
I. Background:
Vacant Lot Homesteading Program (extension) is intended to encourage
development of new housing on vacant land, especially single-family
owner-occupied homes on individual lots, by reimbursing the
builder/developer for certain costs of development.
B. Allowable costs reimbursable under the Program, up to a maximum of
$#000 in each case, are:
i. Purchase price or value of the lot, up to the fair market value;
2. Legal fees associated with purchase and resale, as paid by
buyer/builder;
3. Clearing and grading where necessary;
4. Building permit fees;
5. Water and sewer connection fees;
6. Other reasonable expenses customarily associated with such real
estate transactions.
C. Conditions which builder/developer must meet to receive reimbursement
are;
Building and site plans approved by Building Department as meeting
applicable building and zoning codes and being compatible with
existing neighborhood design;
2. Build or move a residential building onto the lot within the spe-
cified time;
3. Sell or lease the building initially to a low-moderate income party;
If the builder/developer is a non-profit corporation, benefits of
reimbursement are to be passed on to the low-moderate income occu-
pant via reduced sales price or rent.
II. Current Situation:
A. Vacant Lot Homesteading Pro~ram was reactivated on January 13, 1992 by
City Council, with appropriation of $20,000 of CDBG funds to account
035-089-8920-5104.
Page 2
April 13, 1992
Habitat for Humanity in the Roanoke Valley~ which is a non-profit orga-
nization to build houses for iow-moderate income families, has asked to
participate in the Program for houses it will build this spring and
summer.
III. Issues:
A. Consistency with established policies and priorities.
15. Cost to the City.
IV. Alternatives:
Authorize the City Manager to execute contracts with Habitat for
Humanity in the Roanoke Valley providing for reimbursement for certain
costs as provided in the approved Vacant Lot Homesteading Program, and
specified in the individual contracts, for building and selling 5
houses on lots identified on the attachment; and authorize reimbur-
sement to Habitat for Humanity in the Roanoke Valley for such costs
upon completion and occupancy of each house according to the terms of
the contracts.
I. Consistency with established policies and priorities would be met:
a. Homeownership would be supported by the sale of the houses to
families who would be unlikely to be homeowners otherwise.
Furthermore~ the Program will save Habitat funds which it may
use to build more homes.
b. Established neighborhoods will be strengthened by the addition
of new homes which are compatible with existing houses.
Cost to the City would be nothing beyond what is currently budgeted
to the Program from CDBG funds. The homes built will be taxable~
with an assessment of approximately $40,000 each. The cost in CDBG
funds will be recouped to the General Fund by property taxes in
approximately 8 years.
Do not authorize the City Manager to execute contracts with Habitat for
Humanity in the Roanoke Valley for reimbursement under the Vacant Lot
Homesteading Program.
Consistency with established policies and priorities would not be
reinforced. While Habitat still intends to build new houses, it
will cost more, which would hamper Habitat's overall activities.
Furthermore, the City would have no impact on the design or loca-
tion of houses which are built.
Cost to the City would be nothing directly. However, if the
unreimbursed costs result in Habitat building fewer houses in the
City, tax revenues may be reduced.
Page 3
April 13, 1992
V. Recommendation:
Concur in Alternative A, thereby authorizing the City Manager to execute
contracts with Habitat for Humanity in the Roanoke Valley providing for
reimbursement for certain costs as provided in the Vacant Lot Homesteading
Program as extended and specified in individual contracts, for building and
selling 5 houses on lots identified on the attachment; and authorize reim-
bursement to Habitat for Humanity in the Roanoke Valley for such costs
according to the terms of the contracts.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:HDP:rms(CR.61.1,2,3,4)
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
William S. Hubard, President,
Habitat for Humanity in the Roanoke Valley
ATTACHMENT
LOTS PROPOSED FOR ASSISTANCE BY HABITAT FOR HUMANITY
Approximate Address Tax Number
1#61 Miami Street SE
1#67 Miami Street SE
1#73 Miami Street SE
201 Harrison Avenue NW
203 Harrison Avenue NW
0130168
0130169
0130171
2021786
2021785
Office of the City Clerk
April 17, 1992
File #5-22-44-60-188-202-301-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30956-041392 amending and reordaining certain
sections of the 1991-92 General and Internal Service Funds Appropriations,
providing for appropriation of $79,612.00 in connection with procurement of Capital
Maintenance and Equipment Replacement items for various City departments.
Ordinance No. 30956-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Dr. Donald R. Stern, Director, Health Department
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. M. David Hooper, Police Chief
Mr. Archie W. Harrington, Manager, City Information Services
Mr. Kenneth S. Cronin, Personnel Manager
Ms. Wanda L. Reed, Manager, Emergency Services
Mr. James D. Ritchie, Director, Human Resources
Mr. Robert F. Hyatt, Manager, Nursing Home
Ms. Corinne B. Gott, Manager, Social Services
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The lSth day of ^pr~], 1992.
No. 30956-041592.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General and Internal Service Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General and Internal
Service Funds Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Gene al Fund
~' tio
Public Safety
Emergency Medical Services
Police Patrol ..........
General Government
Personnel Management (3) .... ~ .....................
Health and Welfare
Health Department (4).
Income Maintenance (7) ............................
Fund ~alance
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (8) ...............
$29,524,261
1,060,200
6,671,576
8,778,912
613,054
15,031,545
1,059,624
1,266,975
3,645,478
$ 167,180
Internal Service ~r"d
A O r'at'ons
City Information Systems Capital Outlay (9) ................................
$ 2,187,871
295,630
~etained Earni~g~
Retained Earnings
1) Other Equipment
2) Other Equipment
3) Other Equipment
4) Other Equipment
5) Other Equipment
6) EXpendable
Equipment < $500
7) Other Equ%pment
8) CMERP -Clty
Unappropriated
9) Other EqUipment
10) Retained Earnings
- Unrestricted
- Unrestricted (10) .............
(001-050-3521-9015) $ 9,000
(001-050-3113-9015) 16,200
(001-050-1261-9015) 4,995
(001-054-5110-9015) 3,300
(001-054-5340-9015) 13,250
(001-054-5340-2035) 3,235
(001-054-5313-9015) 4,632
(001-3323)
(006-050-1601-9015)
(006-3336)
(54,612)
25,000
(25,000)
$ 2,745,900
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
~,Sp~l i~, i992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Fund Appropriation
I. Background
Capital Maintenance and Equipment Replacement
needs have been identified for various City
departments.
Identified items are needed for the continued
efficient and most effective performance of
assigned responsibilities.
Attachment "A" is a listing of those
identified items that are anticipated to cost
less than $15,000 per single item.
Single purchases, which will cost less than
$15,000 will be procured through the
competitive bid process in accordance with
the Procurement Code as identified in the
Code of the City of Roanoke.
II. Current Situation
Council's appropriation of Funds are
necessary to provide for the purchase of
those items as listed on Attachment "A", all
of which are single purchases that will cost
less than $15,000.
III. Issues
A. Need
B. Timeliness
C. Fund Availability
Fund Appropriation
Page 2
IV. Alternatives
ao
Council Appropriate $79,612.00 to various
City department accounts to provide for the
procurement of Capital Maintenance and
Equipment Replacement items as listed on
Attachment "A".
Nee4 - Request items are necessary for
the continued performance of required
duties for those departments listed.
Timeliness - Requested items can be
expediently procured in the most timely
fashion with this alternative.
Fund availability - Designated Funds are
available in the Capital Maintenance and
Equipment Replacement Program and
Internal Service Fund Retained Earnings.
Do Not Appropriate Funds
Need - Required duties would not be
accomplished in the most efficient
manner.
Timeliness would not be an issue in this
alternative.
Fund availability - Designated Funds
would not be expended under this
alternative.
Recommendation
Council concur with Alternative "A" -
Appropriate $79,612.00 from Capital
Maintenance and Equipment Replacement Program
and Internal Service Fund Retained Earnings
to various accounts as follows:
$25,000 to City Information Services
Account 006-050-1601-9015
$9,000 to Emergency Services Account
001-050-3521-9015
3. $3,300 to Health Department Account
001-050-5110-9015
Fund Appropriation
Page 3
$13,250 to City Nursing Home Account
001-054-5340-9015
$3,235 to City Nursing Home Account
001-054-5340-2035
$4,995 to Personnel Management Account
001-050-1261-9015
$16,200 to Police Department Account
001-050-3113-9015
o
$4,632 to Social Services Account
001-054-5313-9015
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Attachment "A"
City Information Systems
Disk Drive - Currently disk is near
capacity. To provide
additional disk space.
Terminal
Controller - Allow additional
terminals to be connected
to mainframe.
Total - Internal Service Fund Retained
Earnings
$13,000
12,000
Emergency Services
Defibrillator/Monitor - Replaces
out of date piece of
equipment with up to
date technology.
9,000
Health Department
Mainframe Connection - To enable
environmental health personnel
to access City mainframe for
information pertaining to
environmental complaints.
Nursing Home
Privacy Curtains - Replacement of old
curtains.
Biological Refrigerator - Replacement of
23 year old model.
Geri-Chair Recliners - Replacement of
old recliners
Mattresses - Replacement of old mattresses.
Storage Cabinet - To secure items now
stored in open area.
Pager - Enable department to contact
maintenance employee when
outside the facility.
3,300
6,250
2,000
~,200
960
175
300
Attachment A
Page 2
Cellular Phone - To provide emergency
contact with vehicle while
transporting residents in lieu
of two-way radio system.
Door Alarm System - Replacement of old
system.
Personnel Management
Pulmonary
Spirometer - To enable City
Nurse to check lung capacity
of Police & Fire applicants.
Police
Handi-Talkie Radios w/Chargers - to provide
communication with school
resource personnel.
Pagers and Chargers - To enable contact
with criminal investigators.
Radio & Emergency Lights - For Crime
Prevention Vehicle.
Social Services
Lateral Files - Needed to house client
case records, due to
increased food stamp cases.
Chairs - Replace old broken chairs.
Total - CMERP
600
5,000
4,995
10,000
3,600
2,600
3,660
972
$54,612
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene o
pc;
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. Ronald E. Hunt
Assistant Branch Manager
Mitchell Distributing Co.
P. O. Box 390
Salem, Virginia 24153
Dear Mr. Hunt:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. Warren L. Baker, President
Baker Brothers, Inc.
1402 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Mr. Baker:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitcheli Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the construction equipment.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. Ronald E. Scott, Sr., President
Scott-Gallagher, Inc.
P. O. Box 7920
Roanoke, Virginia 24019
Dear Mr. Scott:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
Sincerely, ~. ~t,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703) 981-2841
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. D. Elmore, Jr.
Office Manager
Sullair Sales, Service,
and Rentals
4805 Market Drive
Newport News, Virginia 23607
Dear Mr. Elmore:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Snilair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Cterk
April 17, 1992
File #472-268-183
Mr. Charles Bradie Allman
Administrative Assistant
J. W. Burress, Inc.
P. O. Box 719
Roanoke, Virginia 24002
Dear Mr. Allman:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. T. E. Shelton, President
Shelton-Witt Equipment Corporation
P. O. Box 828
Saiem, Virginia 24153
Dear Mr. Shelton:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Suliair Saies, Service, and Rentals,
and Scott-Gal]agher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on certain construction equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Ms. Bonnie S. Horne, Manager
Star Equipment, Inc.
5130 Hildebrand Road, N. W.
Roanoke, Virginia 24012
Dear Ms. Home:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on certain construction equipment.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Mr. Edward T. Robinson
Sales Coordinator
James River Equipment Co., Inc.
3092 W. Main Street
Salem, Virginia 24153
Dear Mr. Robinson:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Sullair Sales, Service, and Rentals,
and Scott-Gallagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
On behalf of the Mayer and Members of City Council, I would like to express
appreciation for submitting your bid on the construction equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #472-268-183
Ms. Pamela S. Barger, President
Eagle Equipment Co.
1238 Orange Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Barger:
I am enclosing copy of Resolution No. 30958-041392 accepting bids submitted by
J. W. Burress, Inc., Mitchell Distribution Co., Suilair Sales, Service, and Rentals,
and Scott-Galiagher, Inc., in connection with replacement of certain existing
construction equipment used by the Utility Line Services department. Resolution
No. 30958-041392 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on certain construction equipment.
Sincerely, ~O~_.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of April, 1992.
No. 30958-041392.
A RESOLUTION accepting bids for certain construction equipment
and rejecting certain other bids for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set
described, such items being more particularly
City's specifications and any alternates and
proposal, are hereby ACCEPTED, at the purchase prices set out with
out and generally
described in the
in each bidder'S
each item:
Successful Purchase
Item Price
Number ~ & Descri~tion Bidder
1 1 - Gooseneck Trailer J.W. $ 21,775.00
Burress, Inc.
Mitchell $ 19,680.85
Distribution
Co.
2
1 - Trench Compactor
2 - Heavy Duty Pave- J.W.
ment Breakers Burress, Inc.
$ 1,250.00
4
5
1 - Trailer Mounted
Air Compressor
2 Asphalt Cutters
Sullatr $
Sales, Service,
and Rentals
9,948.00
Scott- $ 49.60
Gallagher
2. The City's Manager of General Services is hereby
authorized to issue the requisite purchase orders for the above-
mentioned items, said purchase orders to be made and filled in
accordance with the City's specifications, the respective bids made
therefor and this measure, as more particularly set out in a report
to this Council dated April 13, 1992.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED;
notify each such bidder
appreciation for each bid.
and the City Clerk is directed to so
and to express to each the City's
ATTEST:
City Clerk.
Office of the City Clerk
April 17, 1992
File #60-472-268-183
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30957-041392 amending and reordaining certain
sections of the 1991-92 Internal Service Fund Appropriations, providing for the
transfer of $52,704.00 from Retained Earnings - Unrestricted, to Utility Line
Services - Other Equipment, in connection with acceptance of bids for replacement
of certain existing construction equipment used by the Utility Line Services
department. Ordinance No. 30957-041392 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 13, 1992.
Sincerely, /~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno ·
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
AN
1991-92
an emergency.
WHEREAS, for the
Government of the City
exist.
VIRGINIA
IN THB COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30957-041392.
ORDINANCE to amend and reordain certain sections of the
Internal Service Fund Appropriations, and providing for
usual daily operation of the Municipal
of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Internal Service
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Utility Line Services
Capital Outlay (1) .................................
Retained Earninae
Retained Earnings - Unrestricted (2) ...............
1) Other Equipment
2) Retained Earnings
- Unrestricted
(006-056-2625-9015)
(006-3336)
$ 52,704
(52,704)
$2,747,507
277,247
$2,693,196
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
April 13, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids on Construction Equipment
Bid No. 92-3-33 and 92-3-34
I. Background:
Funds for Internal Service Fund capital equipment
purchases were not budgeted for FY 91/92. Prior year
retained earnings are available for appropriation to the
current Utility Line Services budget.
Bids were received on March 24~ 1992~ after due and
proper advertisement and were publicly opened and read at
2:00 p.m. in the office of the Manager of General
Services.
Equipment to efficiently and
sewer services needs to be
upgraded on an annual basis.
replace existing equipment.
safely repair water and
purchased, replaced or
Equipment requested will
II. Current Situation:
A. Evaluation of bids received was accomplished by:
Mr. K.B. Kiser, Director of Utilities and Operations
Mr. J.H. Perdue, Jr., Manager, Utility Line Services
Mr. D. Darwin Roupe, Manager, General Services
Seven (7) companies submitted
consideration for Bid No. 92-3-33
quotations for
Eight (8) companies submitted quotations for
consideration for Bid No. 92-3-34 for three (3) separate
items per attached bid tabulation.
The lowest bid meeting all specifications for Bid NO.
92-3-33 for one (1) gooseneck trailer was submitted by
J.W. Burress, Inc., in the amount of $21,775.00.
The lowest bid meeting all specifications for one (1)
trench compactor was Mitchell Distribution Co. in the
amount of $19,680.85.
The lowest bid meeting all specifications for two (2)
heavy duty pavement breakers was J.W. Burress, Inc., in
the amount of $1~250.00.
Members of Council
April 13, 1992
Page 2
III.
The lowest bid meetinq specifications for two (2) asphalt
cutters was Scott-Gallagher in the amount of $49.60.
The lowest bid submitted for the trailer mounted air
compressor by Sullair Sales, Services and Rentals in the
amount of $9,948.00 took three (3) minor exceptions to
the specifications which do not substantially affect
price, quality, quantity or delivery schedule and have
been determined to be an informality.
Issues in order of importance:
A. Need
Compliance with specifications
Fundinq
IV. Alternatives:
Council accept the following bids and reject all other
bids:
ii.
iii.
iv.
One (1) Gooseneck Trailer from J.W. Burress, Inc.,
for a total amount of $21,775.00.
One (1) Trench Compactor from Mitchell Distribution
Co. for a total amount of $19,680.85.
Two (2) Heavy Duty Pavement Breakers from J.W.
Burress, Inc., for a total amount of $1,250.00.
One (1) Trailer Mounted Air Compressor from Sullair
Sales, Services and Rentals for a total amount of
$9,948.00.
Two (2) asphalt cutters from Scott-Gallaqher for a
total amount of $49.60.
Needs to replace equipment in poor condition will
be met.
Compliance with specifications by recommended
bidders has been satisfied.
Fundinq in Internal Service Fund previous years
retained earnings has been identified.
Members of Council
April 13, 1992
Page 3
B. Reject all bids:
1. Need to replace existing equipment in a timely
manner will not be met.
2. Compliance with specifications is a moot issue.
Funds designated for the replacement of equipment
will not be expended.
V. Recommendation:
A. Accept all bids outlined in Alternative "A" and reject
all other bids.
Appropriate $52~703.45 from the Internal Service Fund
retained earnings to account number 006-056-2625-9015 for
the purchase of equipment.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:dpe
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Utility Line Services
Manager, General Services
Manager, Management & Budget
0
0
0
DEPARTMENT OF' FINANCE
CITY OF ROANOKE, VA.
April 13, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Annual Bingo Activity Report
The following Schedules of Bingo Activity by Organization is
a compilation of Financial Reports prepared by the bingo
organizations for the twelve months ended September 30, 1991.
I am still concerned that the average profit percentage for
large organizations is only 10%. Based upon our analysis, it is
reasonable to estimate that large organizations should be expected
to report bingo game profits of 15%. Only two of nine
organizations reported profits of over 15%.
Bingo, a form of gambling, is permitted so that money can be
made to benefit lawful, religious, charitable, community or
educational purposes. If profits are not shown to benefit charity,
then the purpose for which this gambling is permitted is not met.
It is important to note that only 35% of the profits were expended
for charitable purposes during this period.
Each organization with gross receipts in excess of $250,000
was required to submit an opinion by a certified public accountant
Honorable Mayor and Members
of City Council
April 13, 1992
Page 2
that their financial report was fairly stated. With one exception,
all organizations have complied with this requirement. We have
conducted numerous compliance audits on each organization during
1991 on their recordkeeping, operating, and accounting procedures.
It is interesting to note that although there have been fewer
permit-holding organizations during 1991 than in 1990, the total
gross receipts reported increased by 12%. Some organizations
showed a 2% to 187% increase in gross receipts from 1990 to 1991.
This report is being submitted to you for your information
only and no action is required on your part. A special note of
thanks goes to Deborah J. Moses, Chief of Billings and Collections,
who administers this program, Dana D. Long, our Tax Compliance
Administrator, and the City Attorney,s Office for their dedication
in providing the much needed legal assistance in enforcing the
ordinances related to bingo. I also want to note that other Law
Enforcement Departments have been greatly involved in helping us
ensure that City ordinances are being complied with.
JMS:s
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Donald S. Caldwell, Commonwealth,s Attorney
M. David Hooper, Chief of Police
Deborah J. Moses, Chief of Billings and Collections
City of Roanoke
Summary of Bingo Financial Reports
For the Fiscal Year Ended
September 30, 1991
Prepared by:
Office of Billings and Collections
Roanoke, Virginia
City of Roanoke, Viruinia
9C{~IIL~ OF BIN60 ACTIVITY I)¥ ORGANIZATION
Listed in Alphabetic Drder
For the Fiscal Year Ended ~epteaber 3~, 1991
As of; January 31, 199~
1991
Permit
Number
B~18
5811
(Note E)
5886
B~
5888
B~89
(Note
Organization
Name
Central Virginia Council
of the Blind
{)elta Kappa Chapter of EeA
Gainsboro Neighborhood
Development Corporation
Junior Auhieve~ent (Note C)
}(nights of Columbus
Northwest Recreation Club
Roanoke Neighborhood
Alliance
Veterans of Foreign Wars
Virginia Education &
Emplo~ent Opportunities
TOTAL
(1) (a) (3) (4) (5)
Gross P~izea Other Use of Profit
Receipts Paid Expenses Proceeds (Note A)
(6)
Prsfit %
(Note B)
$L~59,133. S~ $158,~. 75 $41, ~"/. 14 $8.8~ ~7,736.61 11%
$541,658.19 f~70, ~. 75 $198,563.93 $13,85~. 8~ $78,875.51 13%
$77, 6c~5. 58 $66,168.78 $7,948.5 $1,951.58 $1,951.8~ 3%
$~97, 775. 98 $236,695.25 $45,199.11 $18,751.61 $15,881.54 5]l
~248, ~1.48 $176, ~48. 58 SP-~, 853. 5~ $c~, 878.58 $49,159. 48 L~
$591,697.53 $455, 713. 39 $89,681.98 $7, 837. 37 $46, 388. ~4 8%
$833, 4~1. ~7 $177,873.55 $47,887.~ $7,965.12 $8,396.~8
$511,18~.?~ $481,548.5
$3q7, 847. 58 $P.75, 881.58 $46,855.87 $37,888.99 $65,918. 13
$3,147,815.81 ~, P49,919.14 $578,1~. 58 $114,955.73 $3~,8%. 78
Source: Bingo Financial Reports filed by January 31, 199~.
4%
8%
17%
18%
City of Roanoke, Virginia
SCHEDULE OF BINS] BRDSS RE[]EIPTS BY DRGANIZATION
Listed in Alphabetic Order
For the Fiscal Year Ended ~eptember 3, 1991
As of January 31, 19SS
1991
Permit
NombeP
Organization
Name
1991 1990
Gross Gross %Chan§e
Receipts Receipts 1990/1991
B010
B~03
B01I
B0~6
B0~9
B~5
Central Virginia Council
of the Blind
Delta Kappa Chapter of ESA
Gainsboro Neighborhood
Development Corporation
Junior Achievement
Knights of Columbus
Northwest Recreation Club
Roanoke Neighborhood
AIliance
Veterans of Foreign Wars
Virginia Education &
Employment Dpportunities
SUBTDTAL
1995 gross receipte reported by
organizations that did not obtain
a 1991 bingo permit
~59,133.50 $0.~
$541,69~.19
$77,625.50 $4, 158.~ 1767% (Note F)
$297,775.9~ $29~, L~o~. ~ ~
$2~8,~1.~ $145,795.33 76%
$591,697. 53 $2.~5, 835. 6~ 187%
$~33,401.27 $0.~
$511,182.?~ $189,456.05
170~
$387,~47.00 $377,348.79
$3, 147,815.01 $1, 2~9, 855. 72
$I, 596, 5L~. 19
TOTAL GROSS RECEIPTS $3, 1~+7~ 815. 01 $2.,896,375.91
Source: Bingo Financial Reports filed for 1991 and 199~.
CITY OF ROANOKE
SCHEDULE OF BINGO ACTIVITY BY ORGANIZATION
SCHEDULE OF BINGO GROSS RECEIPTS BY ORGANIZATION
For the Fiscal Year Ended September 30, 1991
NOTES
A
B
C
D
E
F
Profit is computed by combining the reported Use of Proceeds and any increase or
decrease in cash.
Column (5)divided by Column (1).
The Financial Report for this organization was prepared based on the nine months
ended September 30, 1991 and it omitted one quarter from 1990.
CPA report not provided and organization did not reapply for a permit.
The Financial Report for this organization was prepared based on the period of May 30,
1991 through November 21, 1991.
This organization did not operate for a full year in 1990.
Ollice ol the City Clerk
April 17, 1992
File #24-79
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30959-041392 amending and reordaining
subsection (f) of §32-283, Definitions, subsection (a) of §32-295, Penalty for late
remittance or false return, §32-296, Violations of article, and §32-297, Exemptions,
of Article XIV, Tax on Prepared Food and Beverage, of Chapter 32, Taxation, Code
of the City of Roanoke (1979), as amended, to ellminate vending machines from the
definition of restaurant; to clarify the method of calculating the penalty for failure
to timely file a report or remit the tax to be paid under the article; to provide that
any person violating the article shall be guilty of a Class I misdemeanor; and to
provide an exemption for food sold from a vending machine. Ordinance No. 30959-
041392 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, April 13, 1992.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc~
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem,
Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
Room 456 Municipal Building 215 Church Avenue, S.w. Roanoke, Virginia 24011 (703) 981-2541
Mr. W. Robert Herbert
April 17, 1992
Page 2
pc:
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable
District Court
The Honorable
The Honorable
The Honorable
The Honorable
Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
Edward S. Kidd, Jr., Chief Judge, General District Court
Julian H. Raney, Jr., Judge, General District Court
Richard C. Pattisal, Judge, General District Court
Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
Ms. Deborah J. Moses, Chief of Billings and Collections
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Gordon E. Peters, Treasurer
Mr. Joel M. Schlanger, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of April, 1992.
No. 30959-041392.
AN ORDINANCE amending and reordaining subsection (f) of §32-
283, Definitions, subsection (a) of §32-295, Penalty for late
remittance or false return, §32-296, Violations of article, and
~32-297, Exemptions, of Article XIV, Tax on Prepared Food and
Beveraqe, of Chapter 32, Taxatioq, Code of the City of Roanoke
(1979), as amended, to eliminate vending machines from the
definition of restaurant; to clarify the method of calculating the
penalty for failure to timely file a report or remit the tax to be
paid under this article; to provide that any person violating this
article shall be guilty of a Class 1 misdemeanor; to provide an
exemption for food sold from a vending machine; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (f) of ~32-283, Definitions, subsection (a) of
§32-295, Penalty for late remittance or false return, §32-296,
Violations of article, and S32-297, Exemptions, of Article XIV, Tax
on Prepared Food and Beveraqe, of Chapter 32, Taxation, Code of the
City of Roanoke (1979), as amended, are hereby amended and
reordained as follows:
Sec. 32-283. Definitions.
(f) Restaurant: Any place in or from which food is sold
in the city, including, but not limited to, any
restaurant, dining room, grill, coffee shop, cafeteria,
cafe, snack bar, lunch counter, delicatessen,
confectionery, bakery, eating house, eatery, drugstore,
lunch wagon or truck, pushcart or other mobile facility
from which food is sold, public or private club, resort,
bar or lounge. The word "restaurant" shall not mean a
grocery store or supermarket except for any space or
section therein designated as a delicatessen or for the
sale of prepared sandwiches, delicatessen food or food
prepared in a delicatessen.
Sec. 32-295. Penalty for late remittance or false
return.
(a) If any seller whose duty it is to do so shall fail
or refuse to file any report required by this article or
to remit to the city treasurer the tax required to be
collected and paid under this article within the time and
in the amount specified in this article, there shall be
added to such tax by the city treasurer a penalty in the
amount of ten (10) percent if the failure is not for more
than thirty (30) days, with an additional ten (10)
percent of the total amount of tax owed for each
additional thirty (30) days or fraction thereof during
which the failure continues, not to exceed twenty-five
(25) percent in the aggregate, with a minimum penalty of
two dollars ($2.00).
Sec. 32-296. Violations of article.
Any person violating, failing, refusing or neglecting
to comply with any provision of this article shall be
guilty of a Class 1 misdemeanor. Conviction of such
violation shall not relieve any person from the payment,
collection or remittance of the taxes provided for in
this article. An agreement by any person to pay the
taxes provided for in this article by a series of
installment payments shall not relieve any person of
criminal liability for violation of this article until
the full amount of taxes agreed to be paid by such person
is received by the treasurer. Each failure, refusal,
neglect or violation, and each day's continuance thereof,
shall constitute a separate offense.
Sec. 32-297. Exemptions.
The following purchases of food shall not be subject to
the tax under this article:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
2.
municipal
ordinance
Food furnished by restaurants to employees as part
of their compensation when no charge is made to the
employee.
Food sold by nonprofit day care centers, public or
private elementary or secondary schools or food
sold by any college or university to its students
or employees.
Food for use or consumption by the commonwealth,
any political subdivision of the commonwealth or
the United States.
Food furnished by a hospital, medical clinic,
convalescent home, nursing home, home for the aged,
infirm or handicapped or other extended care
facility to patients or residents thereof.
Food furnished by a nonprofit charitable
organization to elderly, infirm, handicapped or
needy persons in their homes or at central
locations.
Food sold by a nonprofit educational, charitable or
benevolent organization on an occasional basis as a
fund-raising activity or food sold by a church or
religious body on an occasional basis.
Any other sale of food which is exempt from
taxation under the Virginia Retail Sales and Use
Tax Act, or administrative rules and regulations
issued pursuant thereto.
Food sold from a vending machine.
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
3
April 13, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Recommended Changes to Prepared Food and Beverage Tax Ordinance
Section 32-295 of the Code of the City of Roanoke (1979), as amended, provides for
the calculation of penalties on late remittances of the Tax on Prepared Food and Beverages.
The current code states that the penalties are to be calculated based on the sum of both. the
tax and penalty. In practice, the penalty is calculated as a percentage of the tax due and is not
assessed as a percentage of both the tax and penalty. Most other penalties provided for by
the City Code are assessed as either a flat fee or as a percentage of the tax due. In order to
have the Meals Tax penalty assessment in line with other penalties assessed by the City, I
recommend to you adoption of the attached ordinance. The language of this ordinance reflects
the method by which penalties are assessed in practice.
Section 32-296 of the Code of the City of Roanoke (1979), as amended, provides for
a Class 3 Misdemeanor for persons violating, failing, refusing or neglecting to comply with
provisions of the Code for the Tax on Prepared Food and Beverages. A Class 3 Misdemeanor
provides for a fine of up to $500.00. In order to assure compliance with the Code and
strengthen enforcement efforts, I recommend the upgrading of the penalty to a Class 1
Misdemeanor. A Class 1 Misdemeanor provides for a fine of not more than $2,500.00 and of
not more than twelve months in jail for either or both.
Honorable Mayor and Members
of City Council
April 13, 1992
Page 2
Entities entrusted with collecting this tax are acting as agents of the City. If they do not
transmit these funds to the City, the entity is actually holding or using funds which are not
theirs. This is very serious and should not be taken lightly. I strongly feel that the increase in
fine/penalty will strengthen the City's efforts on collections.
In 1989, the Code of Virginia was amended to prohibit the imposition of the prepared
food and beverage tax on items sold through vending machines. On the advice of the City
Attorney, the food and beverage tax has not been applied to vending machine sales since July
1, 1989, the effective date of the State prohibition. The attached amendment updates the
Code of the City of Roanoke to reflect this prohibition. Accordingly, I recommend to you
adoption of this amendment.
I will be pleased to answer any questions that you might have on this matter.
JMS:s
Attachment
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
EFIC o
pcl
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. William L. Stuart, Manager, Street Maintenance
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. Robert K. Bengtson, Acting Manager, Signals and Alarms
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. James Akers
General Manager
Roanoke Welding Company
2016 Russeli Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Akers:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
MFP: sw
Enc.
Sincerely, f?_~
Mary F. Parker, CMC/AAE
City Clerk
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Jesse B. Sellers, Jr.
Fleet Manager
Farrell Ford-Pontiac
834 E. Main Street
Salem, Virginia 24153
Dear Mr. Sellers:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Santo-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
PubLic Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City C~erk
April 17, 1992
File #183-472-20-268
Mr. J. Richard Warren
Territory Manager
Sanco-Division of Heil Company
P. O. Box 8676
Chattanooga, Tennessee 37411
Dear Mr. Warren:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., T~uck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Ms. Deborah M. Beck, President
Cavalier Equipment Company
P. O. Box 12507
Roanoke, Virginia 24026
Dear Ms. Beck:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed vehicular equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 991.2541
Office of the City Clerk
April 17, 1992
File //183-472-20-268
Mr. Daie S. Jones
Vice President
McCormack International Trucks
P. O. Box 12087
Roanoke, Virginia 24022
Dear Mr. Jones:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed vehicular equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
El'lC.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Robert F. Kaplan
Vice President
Dominion Car Company
1259 E. Main Street
Salem, Virginia 24153
Dear Mr. Kaplan:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Hell Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely, /~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Pete Witt
Sales Representative
Virginia Truck Center
P. O. Box 7178
Roanoke, Virginia 24019
Dear Mr. Witt:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed vehicular equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno o
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. James C. Falweli
Vice President
Truck Body Corporation
P. O. Box 10906
Lynchburg, Virginia 24506
Dear Mr. Falwell:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
MFP: sw
Enc.
Mary F. Parker, CMC/AAE
City Clerk
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Ken D. Spangier
Fleet Manager
Bergiund Chevrolet, Inc.
1824 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Mr. Spangler:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Paul Grim
Truck Fleet Manager
Magic City Motor Corporation
P. O. Box 12807
Roanoke, Virginia 24028
Dear Mr. Grim:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Sanco-Division of Hell Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
Sincerely, ~...~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc,
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. Ronald Lipman
Sales Representative
Truck Enterprises
P. O. Box 472
Harrisonburg, Virginia 22801
Dear Mr. Lipman:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Bergiund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Santo-Division of Heft Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would Hke to express
appreciation for submitting your bid on the abovedescribed vehicular equipment.
Sincerely, ~L.~-..c.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #183-472-20-268
Mr. J. B. Young, President
General Truck Body Company
1919 10th Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Young:
I am enclosing copy of Resolution No. 30962-041392 accepting bids submitted by
Berglund Chevrolet, Inc., Truck Body Corporation, Magic City Motor Corporation,
Roanoke Welding Company, Saneo-Division of Heil Company, Dominion Car Company
and Farrell Ford-Pontiac to provide trucks and related equipment for use by various
Public Works, Grounds Maintenance and Utility Line Services departments.
Resolution No. 30962-041392 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 13, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed vehicular equipment.
Sincerely, ~k~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30962-041392.
VIRGINIA,
A RESOLUTION accepting bids made to the City for furnishing
and delivering certain trucks and related equipment, and rejecting
all other bids made to the City for such equipment.
BE
1.
furnish
IT RESOLVED by the Council of the City of Roanoke that:
The bids in writing of the following named bidders to
to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out with
each item:
Item Quantity and
Number Description
Successful Bidder Purchase Price
1 One (1) New Berglund $ 16,914.36
Cab/Chassis 15,000 Chevrolet, Inc.
G.V.W.
2 One (1) New 10 Foot
Flat Stake Body to
be mounted on Item
#1
3 One (1) New
Cab/Chassis for 1
Ton Dump Body
4 One (1) 10 Foot
Dump Body to be
mounted on Item #3
5 Nine (9) New 10 Ton
Dump Truck
Cab/Chassis
Truck Body $ 1,294.12
Corporation
Magic City Motor
Corporation
Roanoke Welding
Company
Magic City Motor
Corporation
$ 11,679.00
$ 3,400.00
$295,013.97
Item Quantity and Successful Bidder Purchase Price
Number Description
6
7
Nine (9) New 10 Ton
Dump Bodies to be
mounted on Item #5
Five (5) New
Midsize Pick Up
Trucks
8 One (1) New Seven
Passenger Mini Van
9 One (1) New 3/4 Ton
Pick Up Truck
10 Two (2) New 3/4 Ton
Pick Up Truck
Cab/Chassis
11 Two (2) New Utility
Bodies to be
mounted on above
3/4 Ton Cab/Chassis
Sanco-Division of
Hell Company
$ 46,665.00
Dominion Car $ 52,375.65
Company
Magic City Motor $ 14,763.00
Corporation
Dominion Car $ 12,999.99
Company
Farrell Ford- $ 24,472.00
Pontiac
Truck Body $ 4,687.52
Corporation
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
Office of the City Clerk
Aprli 17, 1992
File #60-472-183-20-268
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30961-041392 amending and reordaining certain
sections of the 1991-92 General and Internal Service Funds Appropriations,
transferring funds in connection with acceptance of certain bids to provide trucks
and related equipment for use by various Public Works, Grounds Maintenance and
Utility Line Services departments. Ordinance No. 30961-041392 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. William L. Stuart, Manager, Street Maintenance
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. Robert K. Bengtson, Acting Manager, Signals and Alarms
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
AN
1991-92
providing for an emergency.
IN THE COUNCIL OF THB CITY OF ROANOKE, VIRGINIA
The 13th day of April, 1992.
No. 30961-041392.
ORDINANCE to amend and reordain certain sections of the
General and Internal Service Funds Appropriations, and
Roanoke that certain sections of the 1991-92 General and
Service Funds Appropriations, be, and the same are
amended and reordained to read as follows, in part:
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Internal
hereby,
A o riations
Public Works
Parks and Ground Maintenance (1) ..................
Street Maintenance (2) ...... ~ .....................
Signals and Alarms (3) ............................
Building Maintenance (4) ..........................
Non-departmental
Contingency - General Fund (5) ....................
Fund Balanc9
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (6) .................
I~ternal 8ervioe F~Dd
A ro iat'ons
$19,991,995
3,188,474
2,644,741
635,040
3,169,268
11,975,818
450,909
$ 221,792
Utility Line Service $ 2,709,383
Capital Outlay (7) ................................ 239,123
Re~&~aed E&r~i~q~
Retained Earnings - Unrestricted (8) ................ $ 2,770,900
1) Vehicular
Equipment
2) Vehicular
Equipment
3) Vehicular
Equipment
4) Vehicular
Equipment
5) Equipment
Replacement
Contingency
6) CMERP - City
Unappropriated
7) Vehicular
Equipment
8) Retained
Earnings
Unrestricted
(001-050-4340-9110)
(001-052-4110-9110)
(001-052-4160-9110)
(001-052-4330-9110)
$ 264,090
151,858
14,580
39,159
(001-002-9410-2202) (466,091)
(001-3323) ( 3,596)
(006-056-2625-9010) 14,580
(006-3336)
( 14,580)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
April 6, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids on Trucks and Related Equipment, Bid No.
Please reserve space on Council's agenda Monday,
1992, pertaining to the above subject.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mp
cc: City Attorney
Director of Finance
92-2-84
April 6,
Roanoke, Virginia
April 6, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids to Purchase
Trucks and Related
Equipment,
Bid No. 92-2-84 and
Fund Appropriation
I. Background
February, 1992, specifications were developed
for Trucks and Related Equipment that have
been identified, in Public Works, Grounds
Maintenance and Utility Line Services, for
replacement.
Bo
Request for Quotations were specifically sent
to twenty-six (26) vendors currently listed
on the City's bid list. A public
advertisement was also published in the
Roanoke Times and World News.
Co
Bids were received after due and proper
advertisement, until 2:00 p.m. on March 5,
1992, at which time all bids appropriately
received, were publicly opened and read in
the Office of the Manager of General
Services.
II. Current Situation
A. Twelve (12) bid responses were received. Bid
tabulations are attached.
All bids received were evaluated in a
consistent manner by representatives of the
following Departments:
Public Works
Fleet Management
General Services
Trucks and Related Equipment
Bid No. 92-2-84
Page 2
Bid evaluation results are as follows:
Item #1 -
One (1) New Cab/Chassis 15,000
G.V.W. for Building Maintenance
Department. The lowest bid
submitted by Farrell
Ford-Pontiac took exception to
required alternator and fuel
tank size. Those exceptions
are significant and cannot be
waived as informalities.
The second lowest bid submitted
by Berglund Chevrolet, Inc.
meets all required
specifications.
Item #2 -
One (1) 10 Foot Flat Stake Body,
for Building Maintenance
Department, to be mounted on
Item #1. The lowest bid,
submitted by Truck Body
Corporation meets all required
specifications.
Item #3 -
One (1) New Cab/Chassis for 1
Ton Dump Body for Parks and
Grounds Department. The lowest
bid submitted by Farrell
Ford-Pontiac took exceptions to
wheels and front bumper. These
exceptions are significant and
cannot be waived as
informalities.
The second lowest bid submitted
by Magic City Motor Corporation
meets all required
specifications.
Item #4 -
One (1) 10 Foot Dump Body for
Parks and Grounds Department, to
be mounted on Item #3. The
lowest bid submitted by Roanoke
Welding Company meets all
required specifications.
Trucks and Related Equipment
Bid No. 92-2-84
Page 3
Item #5 -
Item #6 -
Item #7 -
Item #8 -
Nine (9) New Cab/Chassis for 10
Ton Dump Body. Four (4) units
are for Street Maintenance and
five (5) units are for Parks and
Grounds. The lowest bid
submitted by Truck Enterprises
took exception to Engine,
Generator, Starter Motor and
Engine Coolant Heater. These
exceptions are significant and
cannot be waived as informalities.
The second lowest bid, submitted
by Berglund Chevrolet, Inc. took
exception to Front Auxiliary
Springs, Air Dryer and Engine
Coolant Heater. These
exceptions are significant and
cannot be waived as
informalities.
The third lowest bid submitted
by Magic City Motor Corporation
meets all required
specifications.
Nine (9) New 10 Ton Dump Bodies,
four (4) units for Street
Maintenance and five (51 units
for Parks and Grounds, to be
mounted on Item #5. The lowest
bid submitted by Sanco-Division
of Hell Company meets all
required specifications.
Five (5) New Midsize Pick Up
Trucks. Three (3) units are for
Parks and Grounds and two (2)
units are for Building
Maintenance. The lowest bid
submitted by Dominion Car
Company meets all required
specifications.
One (1) New Seven Passenger Mini
Van for Parks and Grounds
Department. The lowest bid,
submitted by Magic City Motor
Corporation, meets all required
specifications.
Trucks and Related Equipment
Bid No. 92-2-84
Page 4
III. Issues
Item #g -
Item #10 -
Item #11 -
Item #12 -
One (1) New 3/4 Ton Pick Up
Truck for Parks and Grounds
Department. The lowest bid,
submitted by Dominion Car
Company meets all required
specifications.
Four (4) New 1-Ton Crew Cab
Pick Up Trucks. Two (21 units
are for Street Maintenance and
two (2) units are for Parks and
Grounds. No bids were received
due to manufacturer cut off of
new orders for this piece of
equipment. These units will be
readvertised and rebid.
Request appropriation of Funds.
Two (2) New 3/4 Ton Pick Up
Truck Cab/Chassis. One (1)
unit is for Utility Line
Services and one (1) unit is
for Signals and Alarms. The
lowest bid submitted by Farrell
Ford-Pontiac meets all required
specifications.
Two (2) New Utility Bodies, one
(1) unit for Utility Line
Services and one Il) unit for
Signals and Alarms, to be
mounted on Item #11. The
lowest bid submitted by Truck
Body Corporation meets all
required specifications.
Need
Compliance with Specifications
Fund availability
Trucks and Related Equipment
Bid No. 92-2-84
Page 5
IV.
Alternatives
ao
Council accept the lowest responsible bids
meeting specifications for Trucks and Related
Equipment as follows:
Item #1 - One (1) New Cab/Chassis,
15,000 G.V.W. as submitted by Berglund
Chevrolet, Inc. for the total cost of
$16,914.36.
Item #2 - One (1) New 10 Foot Flat Stake
Body to be mounted on Item #1 as
submitted by Truck Body Corporation for
the total cost of $1,294.12.
o
Item #3 - One (1) New Cab/Chassis for
1-Ton Dump Body as submitted by Magic
City Motor Corporation for the total
cost of $11,679.00.
Item #4 - One (1) 10 Foot Dump Body to
be mounted on Item #3 as submitted by
Roanoke Welding Company for the total
cost of $3,400.00.
o
Item #5 - Nine (9) New Cab/Chassis for
10 Ton Dump Body as submitted by Magic
City Motor Corporation for the total
cost of $295,013.97.
o
Item #6 - Nine (9) New 10 Ton Dump
Bodies to be mounted on Item #5 as
submitted by Sanco-Division of Hell
Company for the total cost of
$46,665.00.
Item #7 - Five (5) New Midsize Pick Up
Trucks as submitted by Dominion Car
Company for the total cost of
$52,375.65.
Item #8 - One (1) New Seven Passenger
Mini Van as submitted by Magic City
Motor Corporation for the total cost of
$14,763.00.
Truoks and Related Equipment
Bid No. 92-2-84
Page 6
Bo
Item #9 - One (1) New 3/4 Ton Pick Up
Truck as submitted by Dominion Car
Company for the total cost of
$12,999.99.
10·
Item #11 - Two (2) New 3/4 Ton Pick Up
Truck Cab/Chassis as submitted by
Farrell Ford-Pontiac for the total cost
of $24,472.00.
11.
Item #12 - Two {2) New Utility Bodies to
be mounted on Item #11 as submitted by
Truck Body Corporation for the total
cost of $4,687.52.
a)
Need - Requested Equipment which
will replace old existing
equipment, and is needed to
continue to perform required duties
in various Public Works, Grounds
Maintenance and Utility Line
Services Departments.
b)
Compliance with Specifications -
Those bids recommended by this
alternative are the lowest
responsible bids that meet
specifications.
c)
Fund availability - Funds are
available in the Capital
Maintenance and Equipment
Replacement Account, General Fund
Contingency for Replacement
Account and Internal Service Fund
Retained Earnings.
Reject all Bids
Need - Required duties in various Public
Works Departments would not be
accomplished in the most timely fashion.
Compliance with Specifications - would
not be a factor in this alternative.
3. Fund availability - Available Funds
would not be expended.
Trucks and Related Equipment
Bid No. 92-2-84
Page 7
Recommendations
Council concur with Alternative "A" accept
the lowest responsible bids meeting
specifications for Trucks and Related
Equipment as follows:
One (1) New Cab/Chassis, 15,000 G.V.W.
from Berglund Chevrolet, Inc. for a cost
of $16,914.36.
One (1) New 10 Foot Flat Stake Body to
be mounted on Item #1, from Truck Body
Corporation for a cost of $1,294.12.
One (1) New Cab/Chassis for 1 Ton Dump
Body from Magic City Motor Corporation
for a cost of $11,679.00.
One (1) 10 Foot Dump Body to be mounted
on Item ~3, from Roanoke Welding Company
for a cost of $3,400.00.
Nine (9) New 10 Ton Dump Truck
Cab/Chassis from Magic City Motor
Corporation for a total cost of
$295,013.97.
Nine (9) New 10 Ton Dump Bodies to be
mounted on Item #5, from Sanco-Division
of Heil Company for the total cost of
$46,665.00.
Five (5) New Midsize Pick Up Trucks from
Dominion Car Company for the total cost
of $52,375.65.
One (1) New Seven Passenger Mini Van as
from Magic City Motor Corporation for a
cost of $14,763.00.
One (1) New 3/4 Ton Pick Up Truck from
Dominion Car Company for a cost of
$12,999.99.
10.
Two (2) New 3/4 Ton Pick Up Truck
Cab/Chassis from Farrell Ford-Pontiac
for a total cost of $24,472.00.
Trucks and Related Equipment
Bid No. 92-2-84
Page 8
11.
Two (2) New Utility Bodies to be mounted
on above 3/4 Ton Cab/Chassis from Truck
Body Corporation for a total cost of
$4,687.52.
Transfer $466,091.00 from General Fund
Contingency For Equipment Replacement and
Appropriate $3,593.85 from Capital
Maintenance and Equipment Replacement Program
as follows:
$39,158.74 to Building Maintenance
Account 001-052-4330-9010
$264,089.03 to Parks and Grounds Account
001-050-4340-9010
$151,857.32 to Street Department Account
001-052-4110-9010
$14,579.76 to Signals and Alarms
Department Account 001-052-4160-9010
Appropriate $14,579.60 from Internal Services
Retained Earnings to Utility Line Services
Account 006-056-2625-9010.
Reject all other Bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
0 o
o o
o
o
0
o
o
o
o
0
o
o
o
0
o
Office of the City Clerk
April 17, 1992
File #166-450-255
Mr. John Moticha
Vice-President of Operations
Orvis Roanoke, Inc.
P. O. Box 1200
Roanoke, Virginia 24002-8008
Dear Mr. Moticha:
I am enclosing copy of Ordinance No. 30929-041392 authorizing extension of the lease
agreement between the City and Orvis Roanoke, Inc., for premises located in the
Market Square Parking Garage building at 19 Campbell Avenue, for a period of five
years, commencing September 1, 1992 to August 31, 1997, at a base monthly rent of
$700.00 for the first year, with an annual adjustment based upon the Consumer Price
Index for years two through five, and upon such other terms and conditions 'as are
deemed to be in the City's best interest, as more particularly set forth in a report
Of the Water Resources Committee under date of April 6, 1992. Ordinance No. 30929-
041392 was adopted by the Council of the City of Roanoke on first reading on
Monday, April 6, 1992, also adopted by the Council on second reading on Monday,
April 13, 1992, and will take effect ten days following the date of its second reading.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc: Mr. Robert Bryant, Retail Store Manager, Orvis Roanoke, Inc., 19 Campbell
Avenue, Roanoke, Virginia 24011
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30929-041392.
VIRGINIA,
AN ORDINANCE authorizing extension of the lease agreement
between the City and Orvis Roanoke, Inc., for the premises located
in the Market Square Parking Garage building, upon certain terms
and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, an
extension of the lease agreement for the premises in the Market
Square Parking Garage building at 19 Campbell Avenue, such lease
extension to be for a period of five years from September 1, 1992
to August 31, 1997, at a base monthly rent of $700.00 per month for
the first year, with an annual adjustment based upon the Consumer
Price Index for years two through five, and upon such other terms
and conditions as are deemed to be in the City's best interest, as
more particularly set forth in the report to this Council dated
April 6, 1992.
ATTEST:
City Clerk.
Roanoke, Virginia
April 6, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Market Square Garage Lease with Orvis
Roanoke, Inc.
The attached staff report was considered by the Water Resources
Committee at its meeting on March 23, 1992. The Committee recommends
that Council authorize the extension of the lease agreement between the City
and Orvis Roanoke, Inc., at 19 Campbell Avenue, for a period of five years
from September 1, 1992 to August 31, 1997,
stated in the attached report.
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Office of Economic Development
Billings & Collections
in accordance with the conditions
Respectfully submitted,
Rliz~ T. Bowies, Chairman
Water Resources Committee
INTERDEP~TMENTAL COMMUNICATION
DATE: March 23, 1992
TO: Members, ~ater Resources Committee
FROM: B Kiser, Director of,~ities and Operations
through W. Robert Herbert,U~T!fty Manager
SUBJECT: MARKET SQUARE GARAGE LEASE WITH ORVIS ROANOKE, INC.
I. BACKGROUND:
Orvis Roanoke, Inc. currently leases approximately 3000
square feet of retail space from the City of Roanoke in
the Market Square Garage (19 Campbell Avenue).
Terms of the lease agreement call for the lease to expire
on September 1, 1992.
Rent on the space has been calculated using a base rent
of $350 per month plus a percentage of retail sales.
Rent collected for 1991 was:
12 mo. x $350/mo. = $4,200
% of sales ~ 4,957
TOTAL RENT $9,157
II. CURRENT SITUATION:
III.
Orvis Roanoke, Inc. desires to renew the lease for a five
year period to insure the continuation of their retail
store operation. (See attached letter.)
Terms of the lease including the percentage of sales to
be paid to the City as rent would remain the same except
for the following changes:
Base monthly rent would increase from $350/month to
$700/month in the first year of the lease renewal.
Annual CPI adjustment on the base monthly rent
would be made in years 2-5 of the lease.
ISSUES:
A. Timinq.
B. Economic Development.
Page 2
C. Income to the City.
IV. ALTER_NATIVES:
Committee recommend that City Council authorize the
extension of the lease agreement between the City and
Orvis Roanoke, Inc., at 19 Campbell Avenue for a period
of five years from September 1, 1992 to August 31, 1997,
in a form approved by the City Attorney.
Timinq would be met by Orvis to ensure continuous
operation of their retail operation at 19 Campbell
Avenue.
Economic Development in the City would be enhanced.
The City's desire to maintain a quality retail
tenant in the Market Garage would be fulfilled.
Income to the City would continue and escalate at
least $4,200/yr. due to the increase in base
monthly rent.
Committee not recommend that City Council authorize the
extension of the lease agreement between the City and
Orvis Roanoke, Inc.
1. Timing for Orvis Roanoke, Inc. would not be met.
Economic Development opportunity in the downtown
Market Area would be lost.
3. Income to the City could be jeopardized.
V. RECOMMENDATION:
Committee recommend that city Council authorize the extension
of the lease agreement between the City and Orvis Roanoke,
Inc., at 19 Campbell Avenue for a period of five years from
September 1, 1992 to August 31, 1997, in a form approved by
the City Attorney.
WRH/EDC:kkd
cc: Director of Finance
City Attorney
Manager, Management and Budget
Director of Utilities and Operations
Director of Public Works
Billings and Collections
AMERICA'S OL~ MAIL DER COMPANY
A SPORTING TRADITION SINCE 1856
Office
Economic De elopmm
27, t992
~r. Douglas Chittum
Econo. Lc OeveZopuent Spec~aliet
21~ Church Avenue
SVRoanoke, VA 24012
Dear Doug:
Pursuant to our telephone diecussio~ regerdinS the lease bet~reen the
City of Roanoke and Orris on 19 Campbell Avenue, imowu em the NaZ, Em~
Square Parking Garage, I would like to eumarize our diecueton8,
We, at Orvb, desire to renev the lease. RoVevez, due to tim oeeueulc
perfonmuee of the score, ~ are ukius a fiual off~. b ~
~oeable to lea~ng a~ the te~ o~ the lease ~b om ~ept f~
are also 8~e~le to ~ a~l ~ ad, no.ut on cb ~thly ~
mt start~s ~Ch tb u~ lease.
We need to know fairly esau if this proposal ts sgreeablo a~tce ~
t~e Is short 1~ w md tonka other plane.
Please let am know ~y~ need further details on the p~..
$1ne~e~:I ~'
Office of the City Clerk
April 17, 1992
File #122-169
Mr. Edward A. Natt, Attorney
Osterhoudt Ferguson Natt Aheron
and Agee
P. O. Box 20068
Roanoke, Virginia 24018
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 30944-041392 authorizing a license agreement
with Donald F. Taylor to permit automobile racing at Victory Stadium on May 1, 1992,
June 12, 1992, July 10, 1992, July 17, 1992, July 24, 1992, August 7, 1992,
August 21, 1992, and September 7, 1992, subject to certain terms and conditions as
set forth in a report of the City Manager under date of April 6, 1992. Ordinance No.
30929-041392 was adopted by the Council of the City of Roanoke on first reading on
Monday, April 6, 1992, also adopted by the Council on second reading on Monday,
April 13, 1992, and will take effect ten days following the date of its second reading.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc: Mr. Donaid F. Taylor, F.C.S. Enterprises, Inc., 2823 Williamson Road, N. E.,
Roanoke, Virginia 24012
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #122-169
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30944-041392 authorizing a license agreement
with Donald F. Taylor to permit automobile racing at Victory Stadium on May 1, 1992,
June 12, 1992, July 10, 1992, July 17, 1992, July 24, 1992, August 7, 1992,
August 21, 1992, and September 7, 1992, subject to certain terms and conditions as
set forth in a report of the City Manager under date of April 6, 1992. Ordinance No.
30929-041392 was adopted by the Council of the City of Roanoke on first reading on
Monday, April 6, 1992, also adopted by the Council on second reading on Monday,
April 13, 1992, and will take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
pc;
Mr. J~ . Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance
Ms. Lauren G. Eib, Risk Management Officer
Mr. Wiliiam F. Clark, Director, Public Works
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of April, 1992.
No. 30944-041392.
AN ORDINANCE granting a license agreement for automobile
racing at Victory Stadium, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized to execute and attest, respectively,
for and on behalf of the City, a license agreement with Donald F.
Taylor to permit automobile racing at Victory Stadium on the
following dates: May 1, 1992, June 12, 1992, July 10, 1992, July
17, 1992, July 24, 1992, August 7, 1992, August 21, 1992, and
September 7, 1992, subject to the terms and ~onditions of the
agreement.
2. The license agreement shall contain provisions outlined
in the attachment to the April 6, 1992, report of the City Manager
to Council and such other provisions as the City Manager shall
determine to be appropriate, and the form of the agreement shall be
approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
April 6, 1992
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: ~992 AUTO RACING AGREEMENT
I. BACKGROUND:
ae
Mr. Donald F. Taylor appeared before City Council on
January 13, 1992, and requested permission to conduct
twenty (20) racing events at Victory Stadium between May
and September, 1992.
City Council approved eight (8) 1992 auto racing dates on
February 10, 1992, directing City staff to develop an
appropriate license agreement with the Promotor and his
attorney, and bring the agreement back to Council for
approval by April 6, 1992.
Racinq dates for 1992 are: Fridays, May 1, June 12, July
10, 17 and 24, and August 7 and 21, and Monday, September
7 (Labor Day).
II. CURRENT SITUATION:
City staff have met with the promoter to consider his
proposals in regard to the 1992 racing season, and
establish guidelines to assure the protection of
spectators and property.
III. ISSUES AND REQUIReMeNTS:
B.
C.
D.
Safety of person and property
Insurance
Financial Accountability
Noise
E. Parkinq
Mayor and Members of Council
April 6, 1992
Page 2
IV. ALTERNATIVES:
City Council authorize the City Manager to enter into a
license agreement with the promoter, as prepared by the
City Attorney, in order to address the above issues in
regard to auto racing in Victory Stadium.
Safety of person and property: Stipulations
regarding guards rails, protective barriers, and
fencing, are being established, but in all cases
will be provided, installed and removed entirely at
the Promoter's expense. Promoter will also be
responsible for providing cost of Security
personnel and emergency medical crews, the
requirements of which will also be set by the City.
Insurance:
Commercial General Liability Insurancm with
minimum limits of $3,000,000 shall be provided
by the promoter.
Life, Health, Accident, and Disability
Insurance shall be provided by promoter, with
minimum limits of $100,000 per person for all
participants, including drivers, pit crews and
track officials.
Insurance certificates covering the entire
1992 race season must be received in City Risk
Management office by 5 PM, Friday, April 17,
1992.
3e
Financial Accountability:
City staff shall maintain direct control of
ticket sales and oversee admissions at both
the gates and pit area. Expenses for staff,
security, damages and other related costs will
be recovered from race receipts prior to
making final payment, if any, to promoter.
Promoter must deliver to City Risk Management
Office a $5,000 deposit by 5 PM Friday, April
17, 1992, to assure payment of any expenses
incurred by City which are not covered by gate
Mayor and Members of Council
April 6, 1992
Page 3
receipts. Any portion of this deposit
expended for any race event must be
replenished at the Office of Risk Manager
within two (2) working days following that
event.
Noise:
ae
Mufflers will be required on all racing
vehicles.
Public address speakers will be directed only
to the west stands (which will be the only
seating available to spectators) in an effort
to reduce "noise overflow" into adjacent
neighborhoods. An evaluation of this effort
will be made during the first race, and
consideration given to requiring promoter to
provide an on-the-field speaker system for
each subsequent race event, should the initial
efforts at reducing "noise overflow" prove
inadequate.
Parking: Attendance at the 1991 racing season
revealed little need for a detailed parking plan.
The need for development of such a plan will be
evaluated following each event. Should it be
needed, any expenses associated with parking and
shuttle service will be paid by promoter.
Be
City Council not authorize the City Manager to enter into
a license agreement with the promoter.
1. Safety of Person and Property would not be an
issue.
2. Insurance would not be required.
3. Financial accountability is moot.
4. Noise would not be an issue.
5. Parkinq would not be needed.
Mayor and Members of Council
April 6, 1992
Page 4
Ve
RECOMMENDATION~
City Council concur with Alternative "A", and authorize
the City Manager to enter into a license agreement with
the promoter, as prepared by the City Attorney, in regard
to auto racing in Victory Stadium in 1992.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:GNF:gnf
CC:
Mr. Donald F. "Whitey" Taylor
Mr. Edward A. Natt, Esq.
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager, Parks, Recreation and Grounds
Risk Management Officer
Assistant to the City Manager for Community Relations
Office of the City Clerk
April 17, 1992
File #28-112-166
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30949-041392 authorizing dedication of a 15 foot
by 25 foot public utility easement on the west side of Bramhleton Avenue, S. W.,
approximately 154 feet south of Murray Run box culvert for location of an equipment
cabinet, as more particularly set forth in a report of the Water Resources Committee
under date of April 6, 1992. Ordinance No. 30929-041392 was adopted by the Council
of the City of Roanoke on first reading on Monday, April 6, 1992, aiso adopted by
the Council on second reading on Monday, April 13, 1992, and will take effect ten
days following the date of its second reading.
Sincerely, ~.~.~_.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. George C. Snead, Jr., Director, Administration and Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds Maintenance
Mr. Lynnis B. Vernon, Parks Planner
Mr. William F. Clark, Director, Public Works
Mr. Charies M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #28-112-166
Mr. Carl D. Gibson, Jr.
Engineering Assistant
C & P Telephone Company
4843 Oakland Boulevard, N. E.
Roanoke, Virginia 24012
Dear Mr. Gibson:
I am enclosing copy of Ordinance No. 30949-041392 authorizing dedication of a 15 foot
by 25 foot public utility easement on the west side of Brambleton Avenue, S. W.,
approximately 154 feet south of Murray Run box culvert for location of an equipment
cabinet, as more particularly set forth in the report of the Water Resources
Committee dated April 6, 1992. Ordinance No. 30929-041392 was adopted by the
Council of the City of Roanoke on first reading on Monday, April 6, 1992, also
adopted by the Council on second reading on Monday, April 13, 1992, and will take
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of April, 1992.
No. 30949-041392.
AN ORDINANCE authorizing dedication of a certain 15' by 25'
public utility easement on the west side of Brambleton Avenue,
S.W., to C & P Telephone Company, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, the
appropriate document dedicating a 15' by 25' public utility
easement on the west side of Brambleton Avenue, S.W., approximately
154 feet South of the Murray Run box culvert for the location of an
equipment cabinet, as more particularly set forth in the report to
this Council dated April 6, 1992.
ATTEST:
City Clerk.
Roanoke, Virginia
April 6, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: C & P Telephone Company Easement
Lakewood Park
The attached staff report was considered by the Water Resources
Committee at its meeting on March 23, 1992. The Connnittee recommends
that Council authorize the dedication of a 15 foot by 25 foot public utility
easement on the west side of Brambleton Avenue, S.W., in accordance with the
conditions stated in the attached report.
Respectfully submitted
Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Administration & Public Safety
Manager, Parks, Recreation & Grounds Maintenance
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
March 23, 1992
M~t~Brs,. Water Resources Committee
it B. Kiser, Di~ of Utilities & Operations,
W. Robert Herbert, City Manager
C&P TELEPHONE CO. (C&P) EASEMENT
LAKEWOOD PARK
thru
I. Backqround:
Improvement and modernization of C&P Telephone services
in the Brambleton/Brandon Avenues, S.W. area requires the
siting of an equipment cabinet near the intersection of
the two streets.
II. Current Situation:
Location of equiDment cabinet on an unused (hillside)
portion of Lakewood Park along Brambleton Avenue, S.W.,
adjacent to an existing C&P manhole (No. 389) would be
ideal and has been requested by C&P (see attached letter
and maps).
Department of Parks~ Recreation and Grounds Maintenance
has no objections to the proposed location of the
equipment cabinet (see attached memo).
III. Issues:
A. Need
B. Timinq
IV. Alternatives:
Committee recommend to City Council that it authorize the
dedication of a 15 foot by 25 foot public utility
easement on the west side of Brambleton Avenue, S.W.
approximately 154 feet south of the Murray Run box
culvert under the street (see attached map).
1. Need by C&P for the easement is met.
2. Timinq to permit C&P to begin installation this Spring
is met.
Water Resources Committee
RE: C&P Telephone Company
March 23, 1992
Page 2
B. Committee not recommended to City Council that it
authorize the public utility easement to C&P.
1. Need by petitioner for easement is not met.
2. Timinq to permit project to start is disrupted.
Recommendation: Committee recommend to City Council that it
authorize the dedication of a public utility easement on
Brambleton Avenue, S.W. in accordance with Alternative "A".
KBK/RVH/fm
cc:
City Attorney
Director of Finance
Director of Administration & Public Safety
Manager, Parks, Recreation & Grounds Maintenance
January 29, 1992
C&P Telephone
A Bell Atlantic Company
4843 OaklanO Boulevard, N.E.
Raanoke, Virginia 24012
Mr. Gary Fenton
Roanoke City Parks and Recreation
210 Reserve Avenue
Roanoke, Virginia 24013
Dear Sir:
The C&P Telephone Company is in the process of modernizing its
service potential, for the Brandon Road and Brambleton Avenue
areas of the city.
In order to accomplish this task we need to place a piece of
ec~/ipment, (photo enclosed) near the aforementioned streets
intersection.
A conduit run is located on the west side of Brambleton Avenue
with manholes. (drawing enclosed) The ideal location for said
equipment would be at manhole 389. There is no sidewalk at this
location and it faces a rather rough section of Lakewood Park.
Would it be permissible to locate the equipment cabinet in this
area? (drawing enclosed)
With this permission we would fill the gully, grade it, place the
equipment and plant shrubs in the effected area.
Your help in this matter would be greatly appreciated. If
further information is required do not hesitate to contact me
703-982-4957.
Sincerely,
Dan Gibson
Engineering Assistant
JAN 3 0
CITY OF ROANOKF,
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
February 12, 1992
Richard V. Hamilton, Right-of-Way Agent~
Lynnis B. Vernon, Parks Planner ~
Lakewood Park - Telephone Easement
The January 29, 1992 written request of C&P Telephone Company to
secure a new 25 foot by 15 foot easement in order to install an
equipment cabinet along Brambleton Avenue, S.W., as located within
the eastern boundary of the Lakewood Park property, does not appear
to be detrimental to the present or future use or enjoyment of the
recreational site by the public.
Please keep us informed as the easement procedure progresses.
Thanks for your assistance.
LBV/mab
cc: Gary N.
Fenton, Manager,
Recreation,
Maintenance
Parks and Grounds
9
~o-s
Jo
C
CINDY PINKSTONfStaff
Mary Terry leads a group that is trying to return Peace to Lafayette Boulevard,
Fear
fROM PAGE E~
make it oul
People ~:~v blame for the crime
in alt directions: p:~rents of the deal-
ers, the police, the aews media, the
landlords renting to newcomers,
and the neighbors themselves.
A good man~, people on thc
street beliex e police would quickly
squash drtm.-pfddling ii' it were
done in :~redor~inantty white
Southwest Roanoke rather than
mostly black N'c~rthwest.
Some residenls are afraid to
talk. Others sa5 ~ia>out that a small
elan of drug peddlers rules the lives
o¢ the other 99 r~¢rcent of people on
the street. Thc,. ~c sic',: of drug
customers -- man~, of them white
--- driving in flora ~mt of town and
from other sectio,s of the city to
pick up their dope'.
Thc street has the misfortune
ofheing a popular shortcut between
downtowo and northern suburbs.
One neighborhood leader says
10,000 cars pass along 1he street
every day.
Bobby Wilsc, n. 46, a diesel me-
chanic, won't drive on Lafayette
anymore, except to get 1o ]lis house.
Ifc lives on the street a couple of
blocks from where Arderson was
shot March 6.
"You're scared som,e~ody is
going to shoot n your car. Wilson
said. He wants to s~l[ iris house and
His neighbor ;~cros~ the street
just did that. "we uever had no
problem up here ontil the dope
dealers," Wilson sdd.
Roanoke Police Sgt Al Brown,
who heads the eityq came preven-
tion unit, grew up in the neighbor.
hnc, d. Asked whal' wrnn~ now. he
They sa~:. Oh Lord, if I say any-/ !n_.g_._b,usiness in the wrong part of
thing, d{ey'll kill me.' I say, 'They[ town.' They have ¢.e wrong ertl-
can't kill allofyou,'" k Jude,"
Br,*wn said people on Lafay-
ette ought to icad "crack walks" --
the nightly anti-drug patrols that
citizens have been making in bigger
cities.
"They're apathetic," he said.
"I f I lived next..d, oor to a drug deal-
er, he wouldn t stay there ....
You've got to point your finger and
say, 'That boy's dealing dope,'"
Lafayette resident Lee Graves,
when told of Brown's remarks, said,
"If I get the opportunity to testify
against people, I'm going to testi.
Graves holds the parents of
troublemakers primarily responsi-
ble, but he believes Roanoke police
are slow to help his corr/munity.
'q'hey don't care," he said.
"If it was in Crystal Spring or
Penn Forest," he said, referring to
two affluent, mostly white commu-
nities ~n the Roanoke Valley, "it
wouldn't be happening."
Graves wishes the city would
put up posters warning against
st,-pping and standing along Lafay.
elto, as he says it has done in other
areas where drugs are sold on the
street.
A stronger'police presence
would help, according to Rea Ha-
mad, who runs B&G Grocery Mart
on Lafayette. "If there was a visible
authority on the street, it would
definitely discourage the dealing,"
he said. "but at this point they don't
have too much discouragement."
Homed was shot in the foot last
year when he went oi~tside his store
to investigate reports that someone
had broken the window of his truck.
Dalal Hamad, his wife~ said po-
lice ttlrl~ a cold ear to ~he cmmle'~
Mary 'lorry lea(lq Concerned
Citizens of Roanoke. ~ group that's
trying to return peacc to Lafayette.
She said laymen at he~ church Ebe-
nezer African Methodist Episcopal
at Lafayette and Cove Road, 8et
tired of picking up gun shells when
they mow the church lawn. ,
Terry was named to a cit~ c~r-
few committee after she questtoned
why police weren t I~ettmg young
people off the streets m accordance
with the city's curfew law. People
under 18 are not supposed to gather
in public placea after 10 p.m. If the
law is vigorously enforced, she
ured it could help Lafayette.
But, she said, police explained
that they don't have the staff to
maintain a constant presence there,
For a long time Terry said,
people were scared to call police.
They feared that calling 911 would
mean that a police car ~ lights
flashing, sirens wailing ~ would
screech to a halt at their doorstep,
letting dealers know who'd called.!:
"Police came out and ex-
plained [that] just because
called 9.11, that dido t mean pollce
were going to come to your house,?
Terry said.
It may take a combination
initiatives to make a difference
Lafayette -- more police visits~
mo~e neighborhood resistance to
drug deah'ng, more residents filing
complaints, more activities for
young people who mag out on the
street. .,
In the summers, Terry said',
sometimes as many as 100 young
people gather near an abandone, d
house on Lafayette. But she said
most of them are just kids with little
to do.,lt's the minority -- "the hard
ce. re,' she said -- that's bringing
crime to T afavcHe gmflevarA.
Office of the City Clerk
April 17, 1992
File #258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30963-041392 creating the Hotel Roanoke
Conference Center Commission and authorizing execution of a contract between the
City of Roanoke, Virginia Polytechnic Institute and State University and the Hotel
Roanoke Conference Center Commission. Resolution No. 30963-041392 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, April 13,
1992.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc: Mr. Joel M. Schlanger, Director of Finance
Mr. Brian J. Wishneff, Chief, Economic Development
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #258
Dr. Raymond D. Smoot, Jr.
Vice President for Business Affairs
and Treasurer
312 Burruss Hall
Virginia Tech
Blacksburg, Virginia 24061-0142
Dear Dr. Smoot:
I am enclosing copy of Resolution No. 30963-041392 creating the Hotel Roanoke
Conference Center Commission and authorizing execution of a contract between the
City of Roanoke, Virginia Polytechnic Institute and State University and the Hotel
Roanoke Conference Center Commission. Resolution No. 30963-041392 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, April 13,
1992.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Buil~Jing 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
April 17, 1992
File #258
Ms. Margie W. Thomas
Secretary of Virginia Tech
Board of Visitors
210 Burruss Hall
Virginia Tech
Blacksburg, Virginia 24061-0142
Dear Ms. Thomas:
I am enclosing copy of Resolution No. 30963-041392 creating the Hotel Roanoke
Conference Center Commission and authorizing execution of a contract between the
City of Roanoke, Virginia Polytechnic Institute and State University and the Hotel
Roanoke Conference Center Commission. Resolution No. 30963-041392 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, April 13,
1992.
Sincerely, ~_~_____
Mary F~. Parker, CMC/AAE
City Clerk
MFP: sw
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of April, 1992.
No. 30963-041392.
VIRGINIA,
A RESOLUTION creating the Hotel Roanoke Conference Center
Commission and authorizing execution of a contract between the City
of Roanoke, Virginia Polytechnic Institute and State University and
the Commission.
WHEREAS, the 1991 Session of the General Assembly enacted the
Hotel Roanoke Conference Center Commission Act, hereinafter
referred to as the "Act," Chapter 440 of the 1991 Acts of Assembly;
WHEREAS, the Act provides that, if the governing bodies of the
City of Roanoke and Virginia Polytechnic Institute and State
University ("VPI&SU") shall by resolution declare that there is a
need for a commission to be created for the purpose of establishing
and operating a publicly owned conference center in the City of
Roanoke adjacent to a renovated Hotel Roanoke and that they should
unite in its formation, then a commission known as the Hotel
Roanoke Conference Center Commission shall thereupon exist, and
such Commission shall exercise its powers and functions as
prescribed in the Act;
WHEREAS, pursuant to Section 4 of the Act, the City and VPI&SU
have agreed upon the form of a contract between themselves and the
Commission setting forth the financial contribution to be made by
each to the Commission and other terms and conditions of their
participation; and
WHEREAS, this Council is now desirous of creating the
Commission.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. It is hereby declared by this Council that there is a
need for a commission to be created for the purpose of establishing
and operating a publicly owned conference center adjacent to a
renovated Hotel Roanoke and that the City and VPI&SU should unite
in the formation of a commission to be known as the "Hotel Roanoke
Conference Center Commission".
2. Upon the adoption of this resolution, the Virginia Tech
Board of Visitors having previously adopted a resolution, dated
November 18, 1991, declaring the need for such Commission and that
the City and VPI&SU should unite in its formation, the Hotel
Roanoke Conference Center Commission shall exist for this City and
VPI&SU, and any other eligible political subdivision of the
Commonwealth which may hereafter join such Commission pursuant to
the terms and conditions of the Act, and such Commission shall
exercise the powers and functions prescribed by the Act.
3. The City Manager and the City Clerk are hereby authorized
on behalf of the City to execute and attest respectively, the
contract between the City and VPI&SU and the Commission setting
forth the financial contribution to be made by the City and VPI&SU
to the Commission and other terms and conditions of participation,
such agreement to be in substantially the form attached hereto and
approved as to form by the City Attorney.
4. The City Clerk is directed to forward an attested copy of
this resolution to the Secretary to the Virginia Tech Board of
Visitors and to the Hotel Roanoke Conference Center Commission for
filing among the permanent records of the Commission.
ATTEST:
City Clerk.
Roanoke, Virginia
April 13, 1992
The Honorable Mayor and Members of city Council
Roanoke, Virginia
Dear Members of Council:
Subject: Hotel Roanoke Conference Center Commission
I. Backqround:
Virqinia General Assembly approved legislation allowing
for the formation of the Hotel Roanoke Conference Center
Commission during the 1991 session. The Act gave
authority to the City of Roanoke and Virginia Polytechnic
Institute and State University to form a partnership on
the development and operation of a conference center
adjacent to the Hotel Roanoke.
Be
Conference center development is essential to Virginia
Tech's participation as it would be the vehicle in which
they would make Roanoke the headquarters for their
management training and continuing education programs.
The development of the center is also essential to the
development of the Hotel Roanoke, and the Hotel Roanoke
going forward is essential in order to build the
conference center.
Planninq on the Hotel Roanok~ is continuing. Planning
and development on the conference center must be parallel
with the Hotel Roanoke as they must open simultaneously.
Conference Center Commission is needed at this time in
order to begin moving the center forward. This work
includes decisions on the size and kind of space, design,
booking and operating policies, food and beverage
policies and agreements, legal assistance on agreements,
financial and bond counsel assistance on financing, etc.
These are just some examples of the work that the
Commission needs to begin immediately in order to work
parallel with the Hotel Roanoke project.
Size of the conference center is now projected to be
80,000 square feet.
II. Current Situation:
Formation of the Commission is necessary to move the
needed agreements and policies forward.
Members of Council
Page 2
April 13, 1992
Attached aqreement between the City of Roanoke and
Virginia Polytechnic Institute and State University has
been negotiated for the establishment of the Commission.
Major components of the agreement are:
There will be six commissioners; three appointed by
Virginia Polytechnic Institute and State University
and three appointed by Roanoke City Council.
2 o
Other governmental entities can join the
Commission; their membership and financial
contribution will be negotiated by the Commission.
3 o
It is anticipated that the initial development cost
of the conference center would not exceed $12
million unless otherwise approved by the parties.
The City would cause to be contributed $8 million;
Virginia Polytechnic Institute and State University
$2 million; $2 million would be sought from third
party contributions. The City would use its best
efforts to cause the Roanoke Redevelopment and
Housing Authority (RRHA) to enter into a loan loss
reserve agreement with the Virginia Tech Real
Estate Foundation to cover any shortfalls in
revenues from the hotel available to cover debt
service on Virginia Polytechnic Institute and State
University's capital contribution. Any monies
raised beyond the $2 million from the private
sector or from the Public Facilities Act or from
savings in construction, at the City's sole
discretion, can either be used to increase the
total cost of the facility or decrease the City's
capital contribution.
By the 15th of February of each year, the
Commission would submit an operating/capital
expense budget to City Council and to the Board of
Visitors of Virginia Polytechnic Institute and
State University. Any operating deficits of the
conference center would be shared equally by the
University and the City if approved by the
respective governing bodies.
Procurement of construction, professional services
and services by the Commission shall be pursuant to
the Virginia Public Procurement Act.
Both the Virginia Tech Real Estate Foundation and
the City of Roanoke and/or RRHA shall convey to the
Commission in fee simple, land for the building and
Members of Council
Page 3
April 13, 1992
parking, with a right of reversion of real
property, if the facilities are sold or if the
Commission is dissolved.
There shall be a uniform booking policy which will
provide priority on a first-come, first-serve basis
for long-term advance bookings of outside delegate
conferences meeting certain guarantees of hotel
rooms.
III. Issues:
The agreement could be terminated by January 1,
1994, or sooner if Virginia Tech Real Estate
Foundation disposes of the Hotel Roanoke property.
A. Timing.
B. Cost.
C. Economic DeveloDment.
IV. Alternatives:
City Council adopt a resolution appointing commissioners
to the Hotel Roanoke Conference Center Commission; adopt
a resolution creating the Hotel Roanoke Conference Center
Commission and authorizing execution of a contract
between the City of Roanoke, Virginia Polytechnic
Institute and State University and the Commission; and
appropriate $100,000 from the debt service fund to an
initial capital account which could be drawn on by the
Commission to proceed with planning on the conference
center, as described in I.D., above.
Timing is essential in that the planning and
development of the conference center must be
parallel with the Hotel Roanoke. Such planning is
proceeding rapidly on the hotel.
2 o
Cost to the City would be up to $8 million towards
its capital contribution in the conference center
as well as potentially securing a $2 million RRHA
loan loss reserve fund as well as 50% of any
operating deficits in the conference center annual
budget. It is anticipated that local tax revenues
directly generated by the conference center and
hotel will be equal to or greater than those annual
expenses.
Members of Council
Page 4
April 13, 1992
Economic development. The City's economy would be
greatly enhanced by the opening of the Hotel
Roanoke and the Hotel Roanoke Conference Center.
The City of Roanoke has a relatively large base of
retail, restaurants and hotels. This would enhance
their performance as well as bring business into
the City and the Valley that otherwise would never
be brought into the area. In addition, this will
bring Virginia Polytechnic Institute and State
University into the Roanoke Valley to an
unprecedented degree.
city Council not adopt a resolution recognizing the need
to establish a Commission and authorizing the City
Manager to enter into a contract with Virginia
Polytechnic Institute and State University for
establishment of the Commission.
1. Timinq would not be an issue.
2. Cost would not be an issue.
Economic develoDment opportunity and the re-opening
of the Hotel Roanoke would be lost.
Recommendation:
It is recommended that City Council adopt Alternative A
thereby adopting a resolution appointing commissioners to the
Hotel Roanoke Conference Center Commission; adopt a resolution
creating the Hotel Roanoke Conference Center Commission and
authorizing execution of a contract between the City of
Roanoke, Virginia Polytechnic Institute and State University
and the Commission; and appropriate $100,000 from the debt
service fund to an initial capital account which could be
drawn on by the Commission to proceed with planning on the
conference center, as described in I.D., above.
Respectfully submitted,
W. Robert Herbert
City Manager
Members of Council
Page 5
April 13, 1992
WRH:BJW:mpf
attachment
cc: City Attorney
Director of Finance
Chief of Economic Development
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs
and Treasurer, 312 Burruss Hall, VA Tech, Blacksburg, VA
24061-0142
THIS AGREEMENT made and entered
, 19 , by and between the CITY OF ROANOKE, a
municipal corporation of the Commonwealth of Virginia, hereinafter
referred to as "City," VIRGINIA POLYTECHNIC INSTITUTE AND STATE
UNIVERSITY, hereinafter referred to as "VPI&SU," and the HOTEL
ROANOKE CONFERENCE CENTER COMMISSION, a body corporate, hereinafter
referred to as "Commission;"
WHEREAS, the
Conference Center
W I TNE SETH:
General Assembly, has enacted the Hotel Roanoke
Commission Act (Chapter 440 of 1991 Acts of
Assembly), attached hereto as Exhibit A (the "Act") creating the
Commission and providing for its functions, authorities and duties;
and
WHEREAS, the General Assembly has declared by S2 of the Act,
that the ownership and operation of a modern publicly owned
conference center and related facilities are proper and essential
government functions and public purposes for which public moneys
may be spent; and
WHEREAS, by this Agreement the parties intend to implement and
effectuate the purposes of the Act.
THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants,
agreements, obligations and undertakings herein contained, the
City, VPI&SU and the Commission hereby covenant and agree, each
with the others, as follows:
§1. DEFINITIONS. As used in this Agreement, the following words
and terms shall have the following meanings, unless a different meaning
clearly appears from the context:
(a) "Act" means the Hotel Roanoke Conference Center Commission
Act enacted by the 1991 Session of the General Assembly. See Chapter
440, 1991 Acts of Assembly.
(b) "Agreement" means this Commission Agreement between VPI&SU,
City and the Commission.
(c) "Board" means the Commissioners of the Hotel Roanoke
Conference Center Commission appointed by the Members.
(d) "Bonds" means any bonds, notes, debentures, certificates, or
other evidence of financial indebtedness issued by the Commission
pursuant to the Act.
(e) "Capital account" means the cumulative total of each Party's
capital contributions including any interest actually paid by each
Party to obtain such capital and not otherwise reimbursed by funds paid
pursuant to the Public Facilities Act.
(f) "Capital exDenditure" means any single expenditure exceeding
$100,000.00 intending to benefit the Facility for twenty (20) years or
more.
(g) "City" means the City of Roanoke, Virginia, a municipal
corporation chartered by the Commonwealth of Virginia.
(h) "Commission" means the Hotel Roanoke Conference Center
Commission created by the Hotel Roanoke Conference Center Commission
Act enacted by the 1991 Session of the General Assembly.
(i) "Commonwealth" means the Commonwealth of Virginia.
(j) "Facility" means the Conference Center that the
Commission plans to cause to be constructed, furnished and equipped
adjacent to the Hotel pursuant to this Agreement. The term shall
not include office space, classrooms, computer facilities and other
space and equipment to be owned and operated by VTREF or VPI&SU or
a VPI&SU related corporation in connection with VPI&SU's graduate
education center.
(k) "Force Majeure" means war, riots, civil commotion,
strikes, labor disputes, embargoes, natural disasters, Acts of God
or any other cause or contingency similarly beyond the control of
the Parties.
(1) "Hotel" means the former Hotel Roanoke as renovated or
reconstructed by VTREF or VPI&SU through the Hotel Partnership.
(m) "Hotel Partnership" means the partnership or other entity
formed to develop and own the Hotel.
(n) "Hotel Roanoke" means real property and the structures
thereon of the former Hotel Roanoke which property has been
conveyed to VTREF by the Norfolk Southern Corporation or a
subsidiary of the Norfolk Southern Corporation.
(o) "Member" means the City of Roanoke, VPI&SU and any other
political subdivision which may join the Commission pursuant to ~4
of the Hotel Roanoke Conference Center Act.
(p) "Operating account" means the cumulative total of each
Party's contributions to operating deficits paid pursuant to §10 of
this Agreement, plus an amount equal to three percent (3%) interest
per annum thereon.
(q) "Party" means either of the City of Roanoke or VPI&SU.
(r) "RRHA" means Roanoke Redevelopment and Housing Authority,
a political subdivision of the Commonwealth of Virginia.
(s) "VPI&SU" means Virginia Polytechnic Institute and State
University.
(t) "VTREF" means Virginia Tech Real Estate Foundation, Inc.,
a Virginia non-stock corporation.
S2. FORMATION OF COMMISSION. The governing bodies of VPI&SU
and City, in compliance with S2 of the Act have adopted resolutions
attached hereto as Exhibits B and C, respectively, which declare
that there is a need for a commission to be created for the purpose
of establishing and operating a publicly owned conference center in
the City of Roanoke adjacent to a renovated Hotel Roanoke, and that
the Parties will unite in the formation of a Commission for such
purpose. The Commission is hereby formed, and shall be governed
and controlled in accordance with the terms of this Agreement and
the Act.
~3. PURPOSE OF COMMISSION. The Commission shall own,
operate, maintain, manage, regulate, promote, plan for and finance
a modern publicly owned Conference Center and related facilities
adjacent to the Hotel to promote and further the public convenience
and the welfare and economic development of the entire Roanoke
Valley. To accomplish this purpose, the Commission shall have ali
the powers, authorities, rights, responsibilities and obligations
bestowed upon it by the Act.
4
§4. ADDITIONAL MEMBERS. Upon agreement of all Members and
the Commission the Commission may be expanded to include any
political subdivision of the Commonwealth as a Member of the
Commission. Each new Member shall execute an agreement with the
Members and the Commission setting forth the amount of such
Member's financial contribution and all other terms and conditions
of membership.
S5. APPOINTMENT AND TENURE OF COMMISSIONERS. The Commission
shall have a Board of Commissioners. All powers of the Commission
shall be exercised by or under the authority of, and the business
and affairs of the Commission managed under the direction of, such
Board of Commissioners. The Commissioners shall be appointed
pursuant to S5 of the Act.
~6. ORGANIZATION. The Commission shall be organized in
accordance with ~6 of the Act. The Board shall make and from time
to time amend and repeal bylaws, not inconsistent with this
Agreement or the Act, governing the manner in which the
Commission's business may be transacted and in which the power
granted to it may be enjoyed.
~7. REPORTS. The Commission shall keep minutes of its
proceedings, which minutes shall be open to public inspection
during normal business hours. It shall keep suitable records of
all its financial transactions and shall arrange to have the same
audited annually by an independent certified public accountant
acceptable to all Members. Copies of each such audit shall be
furnished to each Member and shall be open to public inspection.
5
S8. CONFERENCE CENTER FACILITIES. The initial purpose of the
Commission shall be the construction of the Facility. Each Party to
this Agreement shall have the right to approve the location,
configuration, design and construction of the Facility pursuant to a
master plan and construction plans and specifications which approval
shall not be unreasonably withheld. Procurement of construction and
services with respect to the Facility shall be pursuant to the Virginia
Public Procurement Act (Chapter 7 of Title 11, Code of Virginia (1950),
as amended).
S9. CAPITAL CONTRIBUTIONS BY PARTIES. Unless otherwise agreed by
the Parties, the cost to design, finance, and construct the Facility,
including appropriate pre-opening expenses, shall not exceed
$12,000,000.00. The City shall contribute or cause to be contributed
$8,000,000.00 and VPI&SU shall contribute or cause to be contributed
$2,000,000.00 to the Commission for the construction of the Facility.
The City and VPI&SU shall exercise their best efforts to raise
additional funds from third-party sources as may be required to fully
fund construction of the Facility. At the City's sole discretion, any
sales tax revenues received by the Commission pursuant to the Public
Facilities Act, any third-party contributions in excess of
$2,000,000.00, or any savings in the cost of the Facility will be used
to either increase the total cost of the Facility or to decrease the
City's capital contribution to the Facility.
The above cost may be wholly or partially financed by the
issuance by the Commission of tax exempt bonds pursuant to ~12 of
the Act. The principal amount, interest rate and term of such bond
shall be mutually agreed to by City and VPI&SU. Each Party shall
be responsible for debt service on a portion of the principal not
to exceed the capital contribution set forth in the preceding
paragraph less any direct contributions of capital to the Facility
already made by the respective Party. The City shall use its best
efforts to cause RRHA to enter into a loan loss reserve agreement
with VTREF to cover shortfalls in revenues from the Hotel available
to cover debt service on VPI&SU's capital contribution.
§10. BUDGETS AND PAYMENTS BY MEMBERS.
(a) Prior to the initial expenditure of funds for operating
expenses, the Commission shall prepare and submit its operating
budget for the first fiscal year of operations to the City Council
of the City and the Board of Visitors of VPI&SU. If, but only if,
such bodies approve the operating budget, each Party shall be
obligated to pay to the Commission one half of (i) the amount
specified in the budget as initial operating capital, and (ii) any
amount by which estimated expenses exceed estimated revenue for
such fiscal year.
(b) Prior to February 15 of each year, the Commission shall
prepare and submit its operating budget and its capital expense
budget for the forthcoming fiscal year of operations to the City
Council of the City, the Board of Visitors of VPI&SU, and the
controlling bodies of other Members, if any. If, but only if, such
bodies approve such budgets, then the Members shall be obligated to
pay to the Commission (i) the amount by which estimated expenses
exceed estimated revenue for such fiscal year, and (ii) the amount
required for projected capital expenditures. Payment of such
amounts shall be allocated among the Members as follows: each
Member other than the Parties shall be obligated to pay the portion
of such amounts as such Member has agreed by contract to pay; and
each Party shall be obligated to pay to the Commission one-half of
such amounts not paid by the other Members.
(c) Any funds required by paragraphs (a) and (b) to be paid
to the Commission shall be paid by each Member within fifteen (15)
days after submission by the Commission to each Member of a
drawdown letter setting forth the amounts required to be paid by
such Member. The total amount required from a Member by such
drawdown letters in any fiscal year shall not exceed the total
amount agreed to by such Member's governing body.
(d) If during the course of any fiscal year, operating
shortfalls exceed the amounts approved by the controlling bodies of
the Members pursuant to paragraphs (a) and (b) above, the
Commission shall prepare a special request to the Members for
payment of additional operating funds to the Commission. If, but
only if, the governing bodies of the Members agree to make such
additional payments, the Members shall within fifteen (15) days of
such approval pay to the Commission such operating funds in the
same proportion as set forth in paragraph (b) above.
911. LOSS OF VOTING RIGHTS. If any Member fails to pay the
Commission any amounts owed pursuant to this Agreement, such party
shall immediately be denied all voting rights in the Commission.
Denial of voting rights shall terminate only upon the payment to
the Commission by the party in arrearage of the total amount due to
the Commission.
§12. DISSOLUTION. Whenever it shall appear to the Commission
that the need for the Co~mission no longer exists, it shall
petition the Circuit Court for the City of Roanoke for the
dissolution of the Commission in accordance with S23 of the Act.
S13. OWNERSHIP OF LANDr FACILITY AND PERSONAL PROPERTY. The
Facility shall be constructed on the real property described in
Exhibit D attached hereto and made a part hereof and initialed by
the parties hereto for purposes of identification. VTREF and the
City and/or RRHA shall convey to the Commission in fee simple with
a right of reversion the real property described in Exhibit D for
TEN DOLLARS ($10.00) and other good and valuable consideration.
Such reversion shall occur (l) upon sale of the Conference Center
by the Commission, (ii) at such time as the Facility is no longer
used as a conference center, or (iii) upon dissolution of the
Commission. The form of such deed shall be as set out in Exhibit
E attached hereto and made a part hereof and initialed by the
parties hereto for purposes of identification. VTREF joins this
Agreement as a signatory for the sole purpose of agreeing to its
obligation as set forth in this paragraph.
If at any time the Commission determines that it is in the
best interest of the Commission to sell the Facility, the Hotel
Partnership shall have the right of first negotiation and right of
first refusal, followed by the City and VTREF for the purchase of
the Facility.
VPI&SU and the City shall each own an undivided interest in
the Facility including all furniture, fixtures and equipment. Upon
sale of the Facility, the proceeds shall be distributed as follows:
(1) to each Party an amount equal to the amount in such Party's
Capital Account (if proceeds are less than the total of both
Party's accounts, the proceeds shall be distributed in proportion
to each Party's share of the total of the Capital Accounts); (2)
to each Party an amount equal to the amount in such Party's
Operating Account (if proceeds are less than the total of both
Party's accounts, the proceeds shall be distributed in proportion
to each Party's share of the total of the Operating Accounts); and
(3) distribution of any remainder in proportion to each Party's
share of the total of the Capital Accounts immediately prior to the
disbursal of the proceeds as set forth in (1) above.
S14. MANAGEMENT. If the Commission determines it to be in its
best interest, the Commission may enter into a service contract
with VPI&SU or the Hotel Partnership for management and operation
of the Facility. The terms and conditions of such management shall
be negotiated by the Commission and set forth in a separate
management agreement. The Facility shall be operated in a manner
consistent with the tax exempt status of its bond financing,
including without limitation, the requirement that public space be
leasable at fair market value to the general public, including the
City, VPI&SU, VTREF, and any developer of the Hotel pursuant to a
uniform booking policy set forth in a separate agreement. Such
uniform booking policy shall provide priority on a first come,
10
first served basis for long-term advance booking of outside
delegate conferences meeting threshold guarantees for hotel room
bookings and food and beverage requirements. Warming kitchens of
the Facility shall be available to any party leasing Facility
meeting room or banquet facilities.
SlS. CONTRACTS.
private persons or
financial, personnel,
The Commission may contract with any Member,
other entities for management oversight,
engineering, procurement or legal services
upon terms and conditions to be agreed between the Commission and
the service provider and shall be procured in full compliance with
the Virginia Public Procurement Act, to the extent applicable.
S16. INDEMNIFICATION. The Commission shall indemnify and hold
harmless the City, RRHA, VPI&SU, and VTREF and their officers,
employees, or agents from any and all liability, actions, causes of
actions, claims, judgments and demands of any kind and nature
whatsoever and for expenses, including but not limited to attorneys
fees and defense costs, the City, RRHA, VPI&SU, or VTREF may incur
in this regard, arising out of acts or omissions in the course of
ownership, acquisition of real or personal property, construction,
operation, maintenance, management, regulation, promotion, planning
for or financing of the Facility.
§17. TERM. This Agreement shall continue in full force and
effect for a term of sixty (60) years from the date hereof.
~18. RENEWAL. Upon the expiration of the initial term of
sixty (60) years, this Agreement shall be automatically renewed for
successive terms of five (5) years unless notice of termination be
11
given by the City or VPI&SU in writing to the other parties at
least twenty-four (24) months prior to the end of the initial term
or any five (5) year term of renewal. Notice of termination by
either the City or VPI&SU shall constitute termination of this
Agreement as to all parties upon the effective date of such notice
of termination.
Unless otherwise provided, if either the City or VPI&SU
terminates this Agreement, the Commission shall petition the
Circuit Court for dissolution of the Commission pursuant to S23 of
the Act.
~19. DISCRIMINATION PROHIBITED.
Agreement, neither the Commission
In the performance of this
nor the Parties shall
discriminate against any contractor, subcontractor, vendor, lessee,
sublessee, employee, applicant for employment or invitee because of
race, religion, color, sex or national origin except where race,
religion, color, sex or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of the
Parties.
~20. WAIVER. The failure of either Party to insist upon
strict performance of any of the terms or provisions of this
Agreement or to exercise any option, right or remedy contained in
this Agreement, shall not be construed as a waiver or as a
relinquishment for the future of such term, provision, option,
right or remedy. No waiver by either Party of any term or
provision of this Agreement shall be deemed to have been made
unless expressed in writing and signed by such Party.
12
S21. SEVERABILITY. If any clause or provision of this
Agreement is or becomes illegal, invalid, or unenforceable because
of present or future laws or any rule or regulation of any
governmental body or entity, then the remaining parts of this
Agreement shall not be effected, unless such invalidity would
create undue hardship to the City, VPI&SU, VTREF or the Commission,
or is essential to the rights of any of them, in which event such
party has the right to terminate this Agreement upon notice to the
other parties.
S22. APPROVALS. Except where a particular provision provides
otherwise, whenever the approval or consent of a Party is required
in this Agreement, such approval or consent shall not be
unreasonably withheld, delayed or conditioned.
S23. APPLICABLE LAW. This Agreement shall be construed under
and shall be governed by the laws of the Commonwealth of Virginia.
S24. INTERPRETATION. For the purpose of construing this
Agreement, unless the context indicates otherwise, words in the
singular number shall be deemed to include words in the plural
number and vice versa, words in one gender shall be deemed to
include words in other genders, and the word "person" shall be
deemed to include a corporation or partnership. Headings of
Sections are inserted only for convenience and are not, and shall
not be deemed, limitation on the scope of the particular Sections
to which they refer.
~25. INCLUDING. In this Agreement, whenever general words or
terms are followed by the word "including" (or other forms of the
13
word "include") and words of particular and specific meaning, the
word "including without limitation," and the general words shall be
construed in thelr widest extent, and shall not be limited to
persons or things of the same general kind or class as those
specifically mentioned in the words of particular and specific
meaning.
§26. NOTICES. All notices or other communications required or
desired to be given with respect to this Agreement shall be in
writing and shall be delivered by hand or by courier service, or
sent by registered or certified mail, return receipt requested,
bearing adequate postage and properly addressed as provided below.
Each notice given by mail shall be deemed to be given by the sender
when received or refused by the Party intended to receive such
notice; each notice delivered by hand or by courier service shall
be deemed to have been given and received when actually received by
the Party intended to receive such notice or when such Party
refuses to accept delivery of such notice. Upon a change of
address by either Party, such Party shall give written notice of
such change to the other Party in accordance with the foregoing.
Inability to deliver because of changed address or status of which
no notice was given shall be deemed to be receipt of the notice
of the date such notice would otherwise have
sent, effective as
been received.
To the City:
City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
14
with a copy to:
To Virginia Tech:
with a copy to:
City Attorney
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Executive Vice President and Chief
Business Officer, Virginia Tech
210 Burruss Hall
Blacksburg, Virginia 24061
Secretary-Treasurer
Virginia Tech Real Estate Foundation,
Inc.
312 Burruss Hall
Blacksburg, Virginia 24061
~27. BINDING EFFECT. This ~greement shall be binding upon and
shall inure to the benefit of the Parties hereto and their
respective successors and permitted assigns.
~28. ENTIRE AGREEMENT. This Agreement constitutes the entire
agreement between the Parties with respect to the Facility and the
Hotel and supersede all prior understandings and writings, and this
Agreement may be amended or modified only by a writing signed by
City or VPI&SU.
~29. EXECUTION. This Agreement shall be executed in
triplicate, any copy of which may be considered the original.
~30. COMPLIANCE WITH ACT. Wherever this Agreement is in
conflict with the Act, the provisions of the Act shall supersede
the conflicting provision of the Agreement.
~31. TERMINATION. In the event that the Hotel Partnership has
been unable to obtain financing for the renovation of the Hotel by
the earlier of January 1, 1994 or any disposition of the
unrenovated Hotel by VTREF, despite good faith efforts to do so
either Party may terminate this Agreement by giving notice pursuant
15
to Section 26 of this Agreement to the Commission and the other
Party.
IN WITNESS WHEREOF, the parties hereto have caused this
Contract to be executed by their respective officers, the day and
year first above set out.
CITY OF ROANOKE, VIRGINIA
Title
VIRGINIA POLYTECHNIC INSTITUTE
AND STATE UNIVERSITY
Title
HOTEL ROANOKE CONFERENCE CENTER
COMMISSION
By
Title
Seen~and Agreed:
VIRGINIA TECH REAL ESTATE
FOUNDATION
By:
Title
Office of the City Clerk
April 17, 1992
File #258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Mr. James G. Harvey, II
Council Member
Roanoke, Virginia
Gentlemen:
I am attaching copy of Resolution No. 30964-041392 appointing the following initial
Commissioners to the Hotel Roanoke Conference Center Commission: Joel M.
Schlanger, for a four year term commencing April 13, 1992, and expiring April 12,
1996; W. Robert Herbert, for a three year term commencing April 13, 1992, and
expiring April 12, 1995; and James G. Harvey, II, for a two year term commencing
April 13, 1992, and expiring April 12, 1994. Resolution No. 30964-041392 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
April 13, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Erie.
pc:
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs
and Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia
24061-0142
Ms. Margie W. Thomas, Secretary of Virginia Tech Board of Visitors,
210 Burruss Hail, Virginia Tech, Blacksburg, Virginia 24061-0142
Mr. Brian J. Wishneff, Chief, Economic Development
Ms. Sandra H. Eakin, Deputy City Clerk
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
April 17, 1992
File #15-258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, April 13,
1992, you were elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term of three years ending April 12, 1995.
Enclosed you will find a Certificate of your election and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building
prior to serving in the capacity to which you were elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the thirteenth day of April, 1992, W. ROBERT
HERBERT was elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term ending April 12, 1995.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of April, 1992.
City Clerk
Office of the City Clerk
April 17, 1992
File #15-258
Mr. James G. Harvey, II
Council Member
Roanoke, Virginia
Dear Mr. Harvey:
At a regular meeting of the Council of the City of Roanoke held on Monday, April 13,
1992, you were elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term of two years ending April 12, 1994.
Enclosed you will find a Certificate of your election and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building
prior to serving in the capacity to which you were elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Enc.
Room 456 Municipal Suilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the thirteenth day of April, 1992, JAMES G.
HARVEY, II, was elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term ending April 12, 1994.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of April, 1992.
City Clerk
Office of the City Clerk
April 17, 1992
File #15-258
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
At a regular meeting of the Council of the City of Roanoke held on Monday, April 13,
1992, you were elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term of four years ending April 12, 1996.
Enclosed you will find a Certificate of your election and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building
prior to serving in the capacity to which you were elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the thirteenth day of April, 1992, JOEL M.
SCHLANGER was elected as a Commissioner to the Hotel Roanoke Conference Center
Commission, for a term ending April 12, 1996.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of April, 1992.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of April, 1992.
No. 30964-041392.
A RESOLUTION appointing Commissioners to the Hotel Roanoke
Conference Center Commission.
WHEREAS, the 1991 Session of the General Assembly enacted the
Hotel Roanoke Conference Center Commission Act, hereinafter
referred to as the "Act," Chapter 440 of the 1991 Acts of Assembly;
WHEREAS, by Resolution , dated April 13 , 1992, the
City of Roanoke has declared that there is a need for a Conference
Center Commission and that the City and Virginia Polytechnic
Institute and State University should unite in its formation;
WHEREAS, pursuant to Section 5 of the Act the governing body
of the City is to appoint Commissioners to the commission; and
WHEREAS, this Council is now desirous of appointing its
IT RESOLVED by the Council of the City of
of the Hotel Roanoke Conference
Commissioners.
THEREFORE, BE
Roanoke as follows:
1. The powers
Center
Commission shall be vested in the Commissioners thereof in office
from time to time. This Council hereby appoints the individuals
named hereafter to serve as Commissioners for the initial terms as
set forth or until their successors shall have been appointed and
qualified. After the initial term, each Commissioner shall be
appointed for a four-year term or until his successor is appointed
and qualified. The City Council shall be empowered to remove at
any time, without cause, any Commissioner appointed by it and
appoint a successor Commissioner to fill the unexpired portion of
the removed Commissioner's term.
2. The initial Commissioners appointed by the City and their
initial terms shall be as follows:
Joel M. Schlanger, for a four year term commencing April
13, 1992, and expiring April 12, 1996;
W. Robert
Herbert, for a three year term commencing
April 13, 1992, and expiring April
12, 1995; and
James
G. Harvey,
II, for a two year term commencing April
13, 1992, and expiring April 12,
1994.
ATTEST:
City Clerk.