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Council Actions 05-11-92
30983 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL May 11, 1992 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order m Roll Call.' Council Member Fitzpatrick was absent. The Invocalion wm delivered by The Revenmd Richard L. McNult, Pnstor, Melrose Avenue Unilmi Methodist Church. The Pledge of Allegi~'~nce to the Flag of the United Statm of America was led by Mayor Noel C. Taylor. Prem, ot~fons by the Mayor on behalf of Council. Adopted Reaolution No. 30983-051192 commending Curtis Blair, Colonial Athletic Association's College Basketball Player of the Year. (6=0) Adopted Resolution No. 30984-051192 gommending Ru~ell Turner, chosen to the first u~m of the 1992 Nationnl A~sociation of Basketball Coaches Division III All-American Basketball Te'~m. ((t- . Election to fill two vacancies on the Roanoke City School Board. The following persons were interviewed on Tuesday, April 21, 1992: The Reverend C. Nelson Harris Mr. Thomas L. Orr Ms. Melinda J. Payne Mr. Clubcr~ O. Poff Mr. lames W. Stephens Ms. Ruth C. Willson The Reverend C. Nelson Harris and Clubert G. Poff were elected for three year ira,,,~ of office, commencing July 1, 1992 and ending June 30, 1995. Bids for demolition and removal, acoustical enclosure, Roanoke Civic Center Auclitorium. Two bids were tefened to a commit~e composed of M_es~. William White, Sr., Chaltl~mm, George C. Snead and Willlnm F. Clark for tabulation, repo~ and recommendnfion tO Council Bids for Contract I, culvert replacement and cbannelizafion, Peters Creek Flood Reduction Project. Fivo bids wero lwferred to a gommil~ee composed of Mes~. W'flliam White, Sr., Chairpemm, Willlnm F. Clark and Kit B. Kiser for taibulation, report and recommendntlon to Council. 2 Bids for Conwact II, clearing and snagging, Peters Creek Flood Reduction Project. Three bids we~ ~rred to a committee compo~d of Me~r~. Willizm While, Sr., Ch*irperson, William F. Clark and Kit B. ~ for tab-l~fion, report and recommendation to Council PUBLIC I-m. ARINGS Ae Be Ce Public hearing on the request of Acme Business Machines that a tract of land located on the north side of Pioneer Road at Williamson Road, N. W., COlltainirlg .25 acre, identified as Official Tax No. 2090215, be rezoned from C-1, Office District, to C-2, General Commercial District, subject to certain con/h'tions proffered by the petitioner. Mr. D. Seffi~ Parkhill, Agent, Spokesman. Adopl~ O~41nnnee No. 30985 on first ~re~,41ng. (6-0) Public liearing on the relocation of the polling place for the Tinker Creek Precinct from Thrasher Park Recreation Center to No. 14 Fire St_s_fon, 1061 Mecca Street, N. E., and the proposed temporary relocation of the polling place for Raleigh Court No. I Precinct from Virginia Heights Elementary School to No. 7 Fire Station, 1742 Memorial Avenue, S. W. Mr. Alton B. Prillaman, Secreta~, Electoral Board. Adolm~ Ordinance Nos. 30986-051192 and 30987-05119'2. (6-0) Public hearing on the proposed 1992-93 Community Development Block Grant Program. Mr. W. Robert Herbert, City Manager. Adopt~l Re~olufion No. 30988-051192. (5-1, Mr. Bowers voting no.) m · CONSENT AGF. NDA (APPROVED 6-0) .~H. btA~ I.I.~TF.~ UNDER THE CONSENT AGENDA ARE CONSIDF, IZF. r} TO BE ROUTINE BY THE MAYOR AND MF. MBERS OF CITY COUNCIL AND Wn.l. BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, I.I.RTED Bh-C[OW. THFRE WILl. BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIIZF~, THE rrEM wg.l. BE REMOVFT} FROM THE CONSENT AGENDA AND CONSIDER~.~ SEPARAT~.Y. C-1 C-2 C-3 A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in r~quest for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and ¢otnmittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. A communication from Ms. Shelva S. Painter, Registrar, transmitting Abstract of Votes cast in the General Election held in the City of Roanoke on Tuesday, May 5, 1992. RECOMMENDED ACTION: Receive and file. Qualification of Ms. Katherine G. Cochran as a member of the Roanoke Neighborhood Patiaership Steering Committee for a term ending November 9, 1994. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HF. ARING OF CT177~NS UPON PUBIJC MATI'ERS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. RF. PORTS OF OFFICF. RS: a. CITY MANAGER: BRIEFINGS: None. 1TEMS RECOMMENDED FOR ACTION: 1. A report recommending approval of a revision to the user fee schedule for certain fees, rates, assessments and charges levied by the City, as set forth in the "Fee Compendium." Adopted Resolutioa No. 30989-051192. (6--0) A report recommending an adjustment of parking garage fees, effective July 1, 1992, for the Market Square Parking Garage, the Municipal Parking Garage, the Tower Parking Garage, and · the ~V~Iltnm~n Road Parkin~ Garage. Ad~l~ Re~ol.mion No. 30990-051192. (6-0) 6. RF-PORTS OF COMMITrn. F.S: A report of the Water Resources Committee recommending vacation of a portion of a storm drain easement on Lot 10, Maple Tree Townhouses, which was inadvertently encroached upon by a new structure. Council Member Elizabeth T. Bowles, Chairperson. Adop~d Ordinance No. 30991 on first ~waaing. (6"0) 5 be A report of the Water Resources Committee recommending sale of an 0.055 acre parcel of City-owned property to Malcolm M. Doubles, and dedication of right-of-way needed by the Virginia Depa~ia~ent of Transportation for improvement of Route 635, all located in the Beaverdam Reservoir Watershed property. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinnnr~ No. 30992 on f~t re~ling. (6-0) 7. UNFINISHF-D BUSINF, SS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND I/F-SOLUTIONS: OF A certificate of the Director of Finance advising that funds required for the 1992-93 General Fund, Water Fund, Sewage Treatment Fund, Roanoke Civic Center Fund, Internal Service Fund, Transportation Fund, and Nursing Home Fund budgets will be available for appropriation. Received and filed. be An Ordinance adopting the annual General Fund Appropriation of the City of Roanoke for the fiscal year beginning luly 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adopted Ordinance No. 30993-051192. (6-0) An Ordinance adopting the annual Water Fund Appropriation of the City of Roanoke for the fiscal year beginning Suly 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adopted Ordinance No. 30994~051192. (6-0) 6 An Ordinance adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adopted Ordinnnce No. 30995-051192. (6-0) ee An Ordinance adopting the annual Civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adop~d Ordinance No. 30996-051192. (6-0) An Ordinance adopting the annual Internal Service Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adol~ed Ordinnnee No. 30997--051192. (6-0) An Ordinance adopting the annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adoptmt Ordinance No. 30998-051192. (6-0) An Ordinance adopting the annual Nursing Home Fund Appropriation of the City of Roanoke for the fiscal year be~nning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. Adolned Ordinance No. 30999--051192. (6--0) An Ordinance to adopt and estabhsh a Pay Plan for officers and employees of the City, effective July 1, 1992, providing for merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; repealing Ordinance Nos. 30035-50790 and 30521-51391, adopted May 7, 1990, and May 13, 1991, respectively, to the extent of any inconsistency; and providing for an emergency and effective date. Adopted Oralnnnce No. 31000-051192. (6--0) An Ordinance amending §22.1-44, Normal Service Retirement, and §22.1-45, Early Service Retirement Allowance, of Chapter 22.1, pcn.~inn.~ and Retirement, Code of the City of Roanoke (1979), as amended, relating to participation of members of City Council in the City of Roanoke Pension Plan and establishing certain terms and conditions of such membership; providing for an emergency and an effective date; and providing for the repeal or "sunset" of this ordinance should the United States Depam~ent of Treasury promulgate certain regulations applicable to public sector pension plans. Adopl~ ~ No. 31001-051192. (5-1, Mr. Bowers voting no.) An Ordinance providing for membership of certain City officers in the City of Roanoke Pension Plan and establishing the terms and conditions of such membership; amending §22.1-3, ~ ~, §22.1-4.1, Membe~hin tO include Council-appointed Qfficers. and §22.1-4.2, M~mbernl~i_n to exclude certain officers, of Chapter 22.1, po~.n~.~ions and Retirement, Code of the City of Roanoke (1979), as amended; and providing for an emergency and an effective Adol~xl O~in*n~ No. 31002-051192. (6-0) An Ordinance amending §22.1-44, Normal Service Retirement, §22.1 - 45, Early Service Retirement Allowance, and §22.1-62, ~ and Servic~ Retirement ALlowance Generally. of Chapter 22.1, pe. nnion~ and Re'tu'ement, relating to participation of certain City officers in the City of Roanoke Pension Plan and establishing certain te,ms and conditions of such membership; providing for an emergency Oe qe and effective date; and providing for the repeal or "sunset" of this ordinance should the United States Dep~, tment of Treasury promulgate certain rules applicable to public sector pension plans. Adopted Ordinance No. 31003-051192. (5-1, Mr. Bowers voting no.) An Ordinance relating to deferring compensation of Constitutional officers of the City to the Deferred Compensation Plan of ICMA Retirement Corporation. Adopted Ordinance NO. 31004-051192. (6-0) An Ordinance providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; and providing for an emergency. Adopuxl Ordinance No. 31005-051192. (6--0) An Ordinance amending and reordaining §32-190, ~ Code of the City of Roanoke (1979), as amended, to establish a new cigarette tax rate of $.007 per cigarette; and providing for an emergency. Adol~ed Ordixmnce No. 31006-051192. (6-0) An Ordinance amending and re. ordaining §32-240, Levied. ram. Code of the City of Roanoke (1979), as amended, to establish a new transient occupancy tax rate; and providing for an emergency. Adop~xi Ordinance No. 31007-0~1192. (6-0) An Ordinance transferring authority for assessment of admissions, transient occupancy, utility, E-911 taxes and franchise fees to the Director of Finance; providing for a Class I misdemeanor penalty for failure to repoR or pay admissions or transient occupancy taxes; providing for a penalty for late remittance or a false return for 9 admissions or transient occupancy taxes; clarifying the method of calculating the admissions tax; establishing a payment date for all taxes subject to this ordinance; and imposing a monitoring requirement upon the Director of Finance. Adopted Ordinance No. 31008 on first reading. (6-0) 9. MOTIONS AND MISCFJ.I,ANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. Adop~l Resolution No. 31009-0~1192, requesting the U. S. Congressman for th~ Sixth District to pursue the inclusion of the City in tl~ Appalachian Regional Commi~.~ioIL (6-0) Pursuant to provisions of the Code of V'~'nin (1950), as amended, the total combined income of any elderly or disabled property own~ claiming real propmy mx-exempt mtm having incrmsod fi'om $22,000.00 ID $30,000.00, the City Mann~o~ WaS reqtlesli~ ID provide Council with a cost breakaowa per $1,000.00 increments, e~ective July 1, 1992. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHFR HF-ARINGS OF CITIT .NS: CERTI~CATION OF ~ SF-~ION. (6-0) Rich~xi L Huddlemm - City of Roanoke Transpo~on Safety Commi.~.~ion Edward S. An~ - Roanol~ Neighborhood Pamm~hip Sl~ring 10 Adopled Resolution No. 31010-051192 npIwoving the is~nnee of bonds of the City of Roanoke Redevelopment and Ho~*ing Authority for the benefit of Michael G. Morgan in c, onne~Xion with agqllisilion, rehnh~tnfion and equipping of a 168-~mit apartment complex located at 100 Kimball Avenue, City of Salem, known as Mt. Regis ViHnge Apartments. (6-0) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1992. No. 30983-051192. A RESOLUTION commending Curtis Blair. WHEREAS, Curtis Blair, a Senior guard on the University of Richmond Basketbail Team, has been selected the Colonial Athletic Association's College Basketball Player of the Year; WHEREAS, Mr. Blair, who was a member of the 1988 Patrick Henry High School State Group AAA Championship Basketball Team, led the University of Richmond Spiders in scoring and was second in the Conference in scoring average with 20.5 points per game; WHEREAS, Mr. Blair scored in double figures in every game this season with one exception and had his high game with 35 points against an outstanding Georgia Tech team; and WHEREAS, Mr. Blair scored 1576 points in his career at the University of Richmond placing him sixth on the School's ail-time scoring list; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as foliows: 1. City Council adopts this resolution as a means of commending the outstanding accomplishments of Curtis Blair which bring great honor to Mr. Blair, his family, his University and his native City. 2. The City Clerk is directed to forward an attested copy of this resolution to Curtis Blair. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 1992. No. 30984-051192. A RESOLUTION commending Russell Turner. WHEREAS, Russell Turner, a Senior center on the Hampden-Sydney College Basketball Team, has been chosen to the first team of the 1992 National Association of Basketball Coaches Division III All-America Basketball Team; WHEREAS, Mr. Turner, who was a member of the 1988 Patrick Henry High School State Group AAA Championship Team, is also the 1992 Old Dominion Athletic Conference Player of the Year in Basketball; WHEREAS, Mr. Turner is also Hampden-Sydney,s career leader in points (2271), field goals made, free throws made, blocked shots and scoring average; and WHEREAS, Mr. Turner has achieved a grade point average of 3.561 and has also been honored as a first team GTE Academic All-America; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of expressing its commendations to Russell Turner for his achievements, academic and basketball, which bring great honor to himself, his family, his College and his native City. 2. The Clerk is directed to forward an attested copy of this resolution to Mr. Turner. ATTEST: City Clerk. CITY OF ROANOKE INTERDEPARTMF NTAL COMMUNICATION DATE: TO: FROM: SUBJECT: March 27, 1992 Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk ff~-. ~. f. Preparing measures commending Russell Turner and Curtis Blair Mayor Taylor and Council Member Fitzpatrick have requested that you prepare the proper measure commending Russell Turner upon being selected to the first team of the 1992 National Association of Basketbail Coaches Division III All America basketball team; and a measure commending Curtis Blair, a senior guard from Roanoke, who was selected as tho Colonial Athletic Association's college basketball player of the year on March 7, 1992, by coaches and the media. I am attaching newspaper articles pertaining to the matters. If I may provide additional information, please do not hesitate to call me. Your assistance will be appreciated. MFP: sw Eno. Mr. Beverly T. Fitzpatrick, Jr., Council Member Mr. W. Robert Herbert, City Manager Ms. Sandra H. Eakin, Deputy City Clerk Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #467 Council Members: David A. Bowers Elizabeth 'E Bowles Beverly 'E Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. Thomas L. Orr Ms. Melinda J. Payne Mr. James W. Stephens Ms. Ruth C. Willson Dear Ladies and Gentlemen: At the regular meeting of the Council of the City of Roanoke held on Monday, May 11, 1992, The Reverend C. Nelson Harris and Mr. Clubert G. Poff were appointed as members of the Roanoke City School Board, for terms of three years, each, commencing July 1, 1992, and ending June 30, 1995. On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation for your interest in serving the City as a member of the Roanoke City School Board. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Noel C. Taylor M~yor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #467 Council Members: David A. Bowers Elizabeth T Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William White, Sr Mr. Clubert G. Poff 2028 Mt. Vernon Road, S. W. Roanoke, Virginia 24015 Dear Mr. Poll: At the regular meeting of the Council of the City of Roanoke held on Monday, May 11, 1992, you elected as a member of the Roanoke City School Board for a term of three years, commencing on July 1, 1992, and ending June 30, 1995. Please find enclosed a Certificate of your election. Your Oath of Office has been forwarded to Dr. Frank P. Tots, Superintendent of Schools, for appropriate handling prior to commencement of your term of office on July 1. You are requested to return one copy of the Oath of Office to me prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke City School Board. Sincerely, ~~ City Clerk MFP: sw Eno. pc: Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116 Winchester Avenue, S. W., Roanoke, Virginia 24015 Dr. Frank P. Tots, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the eleventh day of May, 1992, CLUBERT G. POFF was elected as a member of the Roanoke City School Board for a term of three years, commencing July 1, 1992, and ending June 30, 1995. Given under my hand and the Seal of the City of Roanoke this nineteenth day of May, 1992. City Clerk Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #467 Council Members: David A. Bowers Elizabeth T. Bowles Beverly q~ Fitzpatrick, Jr. James G. Harvey, II William White, Sr The Reverend C. Nelson Harris 1909 Langdon Road, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: At the regular meeting of the Council of the City of Roanoke held on Monday, May 11, 1992, you elected as a member of the Roanoke City School Board for a term of three years, commencing on July 1, 1992, and ending June 30, 1995. Please find enclosed a Certificate of your election. Your Oath of Office has been forwarded to Dr. Frank P. Tota, Superintendent of Schools, for appropriate handling prior to commencement of your term of office on July 1. You are requested to return one copy of the Oath of Office to me prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke City School Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116 Winchester Avenue, S. W., Roanoke, Virginia 24015 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, p. O. Box 13105, Roanoke, Virginia 24031 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the eleventh day of May, 1992, THE REVEREND C. NELSON HARRIS was elected as a member of the Roanoke City School Board for a term of three years, commencing July 1, 1992, and ending June 30, 1995. Given under my hand and the Seal of the City of Roanoke this nineteenth day of May, 1992. City Clerk Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #192~ Council Members: David A. Bowers Elizabeth 'E Bowles Beverly ~ Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. William White, Sr., Chairperson ) Mr. William F. Clark ) Committee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for demolition and removal, acoustical enclosure, Roanoke Civic Center Auditorium, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992: BIDDER BASE BID TOTAL A. E. Mitchell & Co., Inc. $67,720.00 Harris-Johnson Industries, Inc. 83,400.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP:sw pc: Mr. Wilburn C. Dibling, Jr., City Attorney BID TABULATION DEMOLITION AND REMOVAL ACOUSTICAL ENCLOSURE CIVIC CENTER AUDITORIUM 710 WILLIANSON ROAD, N.E. ROANOKE, VIRGINIA Bids to be opened before Roanoke City Council on Monday, May 11, 1992 at 7:30 p.m. BIDDER J. R. Clancy Custom Rigging Systems A. E. Mitchell & Co., Tiffin Scenic Studios Inc. BASE BID Engineer,s Estimate: $70,000.00 Office of City Engineer Roanoke, Virginia May 11, 1992 Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #237-27 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. William White, Sr., Chairperson ) Mr. William F. Clark ) Mr. Kit B. Kiser ) Committee Gentlemen: The following bids for Contract I, culvert replacement and channelization, Peters Creek Flood Reduction Project, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992: BIDDER BASE BID TOTAL Allegheny Construction Co., Inc. H. T. Bowling, Inc. E. C. Pace Co., Inc. Aaron J. Conner General Contractor, Inc. Branch Highways, Inc. $1,076,956.00 1,154,478.50 1,181,782.00 1,246,821.00 1,282,859.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. Dibling, Jr., City Attorney Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #237-27 Council Members: David A. Bowers Elizabeth 'E Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, Il William 'White, Sr. Mr. William White, Sr., Chairperson ) Mr. William F. Clark ) Mr. Kit B. Kiser ) Gentlemen: Committee The following bids for Contract II, clearing and snagging, Peters Creek Flood Reduction Project, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992: BIDDER H. T. Bowling, Inc. Allegheny Construction Co., Inc. Branch Highways, Inc. BASE BID TOTAL $240,900.00 405,960.00 458,150.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. Dibling, Jr., City Attorney Noel C. ~l~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr. File #40-467-70 Mr. Alton B. Prillaman, Secretary Roanoke City Electoral Board Roanoke, Virginia Dear Mr. Prillaman: I am attaching five attested copies of Ordinance No. 30987-051192 temporarily changing the polling place for Raleigh Court No. 1 Precinct from Virginia Heights Elementary School to No. 7 Fire Station, 1742 Memorial Avenue, S. W.; providing that Ordinance No. 30987-051192 shali expire by its own terms on the last day of the 1992-93 Roanoke City Public School year; and upon expiration of Ordinance No. 30987-051192, the polling place for Raleigh Court No. 1 Precinct shall be returned to Virginia Heights Elementary School. Ordinance No. 30987-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Shelva S. Painter, Registrar Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116 Winchester Avenue, S. W., Roanoke, Virginia 24015 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director, Public Safety Mr. Rawleigh W. Quaries, Fire Chief Mr. Gary N. Fenton, Manager, Parks and Recreation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe llth day of May, 1992. No. 30987-051192. AN ORDINANCE temporarily changing the polling place for Raleigh Court No. 1 Precinct from Virginia Heights School to No. 7 Fire Station, 1742 Memorial Avenue, S. W.; providing for an emergency and an expiration date for this ordinance. WHEREAS, during the unavailable Precinct; Virginia Heights School will be under renovation 1992-1993 school year, and such renovation will make the normal polling place for Raleigh Court No. 1 WHEREAS, the Electoral Board has recommended the establishment of a temporary polling place for Raleigh Court No. 1 Precinct at No. 7 Fire Station, 1742 Memorial Avenue, S. W., Roanoke, Virginia 24015, and such temporary polling place is within the boundaries of Raleigh Court No. 1 Precinct as required by S24.1-36, Code of Virginia (1950), as amended; and WHEREAS, the temporary change of polling place for Raleigh Court No. 1 Precinct has been duly advertised in a newspaper having general circulation once a week for two consecutive weeks pursuant to §24.1-39, Code of Virginia (1950), as amended, and a public hearing with respect to such proposed temporary relocation has been held on May 11, 1992; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Notwithstanding §10-58, Code of the City of Roanoke (1979), as amended, the polling place for Raleigh Court No.1 Precinct shall be relocated from Virginia Heights School to No. 7 Fire Station, 1742 Memorial Avenue, $. W., Roanoke, Virginia 24015, in this City for the 1992-1993 school year only. 2. Such temporarily relocated polling place shall be applicable for the November 3, 1992, general election and any primary or special elections required during the 1992-1993 school year only. 3. The City Clerk is directed to forward attested copies of this ordinance to Shelva $. Painter, General Registrar, so that notice of this change in polling place can be mailed to all registered voters of Raleigh Court No. 1 Precinct. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage and shall expire by its own terms on the last day of the 1992-1993 Roanoke City Public School Year. Upon the expiration of this ordinance, the polling place for Raleigh Court No. 1 Precinct shall be returned to Virginia Heights School. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOI<E CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #40-24A-70-33 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr. James G. Harvey, II William W}fite, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30986-051192 amending and reordaining § 10-28, Same - Voting place, Code of the City of Roanoke (1979), as amended, to provide for relocation of the polling place for Tinker Precinct from Thrasher Park Recreation Center to No. 14 Fire Station. Ordinance No. 30986-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~. Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court Mr. W. Robert Herbert May 19, 1992 Page 2 pc' The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 223§, Tallahassee, Florida 32504 Mr. Alton B. Prillaman, Secretary, Roanoke City Electoral Board Ms. Shelva S. Painter, Registrar Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director, Public Facilities Mr. George C. Snead, Jr., Director, Public Safety Mr o Rawleigh W. Quarles, Fire Chief Mr. Gary N. Fenton, Manager, Parks and Recreation IN THE COUNCIL OF THE CITY OF ROANOKE, The llth day of May, 1992. No. 30986-051192. VIRGINIA, AN ORDINANCE amending and reordaining ~10-28, Same - Votinq place, Code of the City of Roanoke (1979), as amended, to provide for relocation of the polling place for Tinker Precinct from Thrasher Park Recreation Center to No. 14 Fire Station; and providing for an emergency. BE 1. Roanoke ~10-28. IT ORDAINED by the Council of the City of Roanoke that: Section 10-28, Same - Voting place, Code of the City of (1979), as amended, is amended and reordained as follows: Same - Votinq place. The voting place in Tinker Precinct shall be No. 14 Fire Station, located at 1061 Mecca Street, N. E. municipal government, ordinance shall be in In order to provide for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. A,q NUMBER - q-222689'~ PUBLISHER'S FEE - CITY OF ROANOKE C/O MARY F PARKER CITY CLERKS OFFICE ROOM 45~ MUNICIPAL 6LOG ROANOKE VA 24011 :'2.3 ST~TE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUELICATION I, (THE UNDERSIGNED) AN. AUTHORIZED REPRFSENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF TiiE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED tN ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNFXFD NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 0~/24/92 MORNING (05/01/92 MORNING WITNESS, T~.~)./~TH ~AY. OF MAY ~- 1992 ..... ~ ..... ~ ..... 5] .... ~ .... AUTHORIZED SIGNATURE NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to S24.1-39, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a public hearing on Monday, May 11, 1992, at 7:30 p.m., in the Council Chamber of the Municipal Building, 215 Church Avenue, S. W., in the said City, on the proposed permanent relocation of the polling place for the Tinker Precinct from Thrasher Park Recreation Center to No. 14 Fire Station, 1061 Mecca Street, N. E., Roanoke, Virginia 24012, and the proposed temporary relocation of the polling place for Raleigh Court No. 1 Precinct from Virginia Heights School to No. 7 Fire Station, 1742 Memorial Avenue, $. W., Roanoke, Virginia 24015. The permanent relocation of the Tinker Precinct polling place would be effective for the November 3, 1992, general election and thereafter. The temporary relocation of the polling place for the Raleigh Court No. 1 Precinct would be effective for the November 3, 1992, general election and any primary or special elections required during the 1992-1993 school year only. All parties in interest and citizens may appear on the above date and be heard on this issue. GIVEN under my hand this 22nd day of April, 1992. Mary F. Parker, City Clerk Note to Publisher: Please publish twice, once on April 24, 1992, and once on May 1, 1992. Send Bill and Publisher's Certificate to: Mary F. Parker, City Clerk 456 Municipal Building Roanoke, Virginia 24011 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATIOn2 DATE: April 15, 1992 TO: Mary F. Parker, City Clerk , ~ FROM: Wilburn C. Dibling, Jr., City Attorney RE: Permanent change of polling place for Tinker Precinct and temporary relocation of polling place for Raleigh Court No. 1 Precinct Attached is a Notice of Public Hearing required with respect to the permanent and temporary relocation of the above-referenced polling places. I understand that the public hearing has been set for May 11, 1992. Also attached are the two ordinances to be considered by City Council after the May 11, 1992, public hearing. Subsequent to the City Council's adoption of the two ordinances, this Office will file the required Section 5 submission under the Voting Rights Act with the Department of Justice. This change of polling places cannot be implemented until the Department of Justice has granted it approval. This Office is pleased to be of service to the City Clerk and Electoral Board in this matter. Please advise me if there are any questions or additional matters to be addressed. WCD:f Attachments cc: Shelva S. Painter, General Registrar ELECTORAL BOARD NELBA C. PIRKEY, Chairman CHARLES T. GREEN, Vice Chairman ALTON 8. PRILLANAN, Secretary April 6, 1992 Honorable Noel C. Taylor, Mayor, and Members of Roanoke City Council Municipal Building Roanoke, Virginia 24011 Re: Permanent Relocation of Polling Place in Tinker Precinct (City Code Sec. 10-27) Temporary Relocation of Polling Place in Raleigh Court No. 1 Precinct (City Code Sec. 10-59 Gentlemen and Mrs. Bowles: Copies are attached of Roanoke City Electoral Board's Resolution of February 3, 1992, along with a copy of the approval to use two City owned fire stations from the Director of Administration and Public Safety regarding the two above mentioned changes. The Electoral Board recommends that the Tinker Precinct currently at Thrasher Park Recreation Center be permanently moved to the new No. 14 Fire Station located on Mecca Street, N. E., off Rt. 460. This location will provide more accessibility to the elderly and handicapped. The new facilities will also be more accommodating for our Officers of Election as well as the voters. This change would be effective for the November 3, 1992, Presidential Election. Also, due to the renovation of Virginia Heights School during the 92-93 school year, it will be necessary for us to temporarily move the Raleigh Court No. 1 precinct to the No. 7 Fire Station on Memorial Avenue, S. W., for the November 3, 1992, Presidential Election and return to the school for the next scheduled election which is November 2, 1993. Section 24.1-39 of the Code of Virginia requires that a notice of a proposed relocation of polling place be Mayor and Members of City Council Page 2 April 6, 1992 published in a newspaper of general circulation for two consecutive weeks and no changes can be made within 60 days next preceding any general election. Both proposed changes are in compliance with Section 24.1-36 (copy attached) and will require approval from the Department of Justice. The Electoral Board requests that this matter be placed on the May 11, 1992, 7:30 p.m. agenda for a public hearing and action of Council. Respectfully submitted, Alton B. Prillaman Secretary Electoral Board ABP:bw Enc. IRTF~RDEPA~TMENT ~ICATION ' FEB ! ~ ~ DATE: TO: FROM: February 11, 1992 Shelva6_S. Painter, Assistant Registrar G~e '.~nead, Director Administration & Public Safety Permanent Change of Tinker Precinct to No. Fire Station; Temporary Change of Raleigh Court No. 1 Precinct to No. 7 Fire Station 14 In your February 5, 1992 memo you informed me that the Roanoke City Electoral Board met February 3, 1992 and unanimously agreed to change the Tinker Precinct from its current location at Thrasher Park to the new No. 14 Fire Station on Mecca Street N.E. You also indicated that the first election at the new location would be the November 3 1992 presidential. ' Also, you indicated the Raleigh Court No. 1 Precinct currently located at Virginia Heights School, will need to be temporarily moved while the school is being renovated during the 1992-93 school year. In addition, you indicated that the board unanimously agreed to use the No. 7 Fire Station on Memorial Avenue, S.W. for the November 3, 1992 presidential election. Be advised that I have no objections to these changes and support your request. The Fire Chief has discussed both these issues with me as he has with you and he too agrees to both these facilities being utilized for voting purposes as you have requested. If we can be of any additional assistance to you in this regard, please let us know. Thank you. :t cc: Rawleigh W. Quarles, sr., Fire Chief CITY OF ROANOKE IN'I'~RDEPART~ENT C~ICATION '92 DATE: TO: FROM: SUBJECT: April 6, 1992 Mary F. Parker, C%~ Clerk Alton B. Prillaman, Secretary, Electoral Board Changes in Polling Places The Roanoke City Electoral Board is proposing to change two voting precinct locations as follows: PERMANENT CHANGE - Tinker Precinct from Thrasher Park Recreation Center to No. 14 Fire Station on Mecca Street, N. E. T~4PORI~RY CHANGE - Raleigh Court No. 1 Precinct from Virginia Heights School to No. 7 Fire Station on Memorial Avenue, S. W. Section 24.1-40 of the Code of Virginia requires that notice of precinct changes shall be published in a newspaper having general circulation in such election precinct once a week for two successive weeks. We recommend that you advertise these changes on April 27 and May 4 and place this matter on Council's agenda for May 11, 1992, at 7:30 p.m. Thank you for your usual cooperation and if you have questions or suggestions, please call us at X2281. RESOLUTION ROANOKE CITY RT.FCTO~AL BOARD February 3, 1992 The Roanoke City Electoral Board met on February 3, 1992, and unanimously agreed to seek approval to make the following changes in polling places effective for the November 3, 1992, Presidential election: Temporar~ change - Raleigh Court No. 1 Precinct from Virginia Heights School to the No. 7 Fire Station on Memorial Avenue, S. W. Change is necessary due to renovations at the school and voting would be returned to the school for the November 2, 1993, election. Permanent Change - Tinker Precinct from Thrasher Park Recreation Center to the new No. 14 Fire Station on Mecca Street, N. E., off Rt. 460. The Board agrees that this proposed change would give more accessibility and better facilities for voters. The City Attorney will be asked to prepare notices of these proposed changes and seek approval from the Department of Justice in accordance with Section 24.1-36 and 24.1-39 so voting can be held in these new locations for the November 3, 1992, Presidential election. Alton B. Prillaman, Secretary Office of the City Clerk May 14, 1992 File #60-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30988-051192 approving the proposed Fiscal Year 1992-1993 Budget for the Community Development Block Grant Program, and the Statement of Community Development Objectives and Projected Use of Funds; authorizing you to execute and submit the Statement of Community Development Objectives and Projected Use of Funds to the United States Department of Housing and Urban Development (HUD); and authorizing you to execute the requisite Grant Agreement with HUD. Resolution No. 30988-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Wesley White, Acting Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virg~nls 24017 Mr. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director, Human Development Mr. William F. Clark, Director, Public Works Mr. John R. Mariles, Chief, Community Planning Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Marie T. Pontius, Grants Monitoring Admln{$trator Mr. Barry L. Key, Manager, Office of Management and Budget Mr. Brian J. Wishneff, Chief, Economic Development Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The llth Day of May, 1992. No. 30988-051192. VIRGINIA, A RESOLUTION approving the proposed Fiscal Year 1992-1993 Budget for the Community Development Block Grant Program, and the Statement of Community Development Objectives and Projected Use of Funds; authorizing the City Manager or Assistant City Manager to execute and submit the Statement of Community Development Objectives and Projected Use of Funds to the United States Department of Housing and Urban Development (HUD); and authorizing the City Manager or Assistant City Manager to execute the requisite Grant Agreement with HUD. WHEREAS, by report dated May 11, 1992, the City Manager has transmitted to this Council for its review and consideration the proposed Fiscal Year 1992-1993 Budget for the Community Development Block Grant Program and the Statement of Community Development Objectives and Projected Use of Funds, and this Council is desirous of approving these documents and authorizing the City Manager or Assistant City Manager to execute them for submittal to the United States Department of Housing and Urban Development; and WHEREAS, Council was briefed on this matter on May 4, 1992, and conducted a public hearing on it on May 11, 1992, and citizen input was received earlier during hearings on January 16, and April 14, 1992. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council approves the Proposed Fiscal Year 1992-1993 Budget for the Community Development Block Grant Program, and the Statement of Community Development Objectives and Projected Use of Funds. 2. The City Manager or Assistant City Manager is authorized to execute and submit the Statement of Community Development Objectives and Projected Use of Funds to the United States Department of Housing and Urban Development (HUD) and any and all understandings, assurances and documents relating thereto, for and on behalf of the City. ATTEST: City Clerk. Roanoke, Virginia May 11, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: FY 1992-93 Community Development Block Grant (CDBG) Statement of Objectives submission to HUD for its review and approval. I. Background: City Council was briefed May 4, 1992 on recommended CDBG program including $1,899,000 new funds from U.S. Department of Housing and Urban Development (HUD). Citizen input has been received and considered on three occasions: January 16, 1992, April 14, 1992 and this evening, May 11, 1992. C. Current CDBG fiscal year ends June 30, 1992. II. Issues: A. Impact on community development of city B. Funding C. Timing D. Citizen participation III. Alternatives: Authorize City Manager to submit FY 1992-93 CDBG Statement of Objectives to HUD for its review and approval. Impact on community development in the city would be positive, continuing programs which Council has endorsed in the past, and funding new initiatives to address citizens' concerns. 2. Funding is available from sources as listed: 1992-93 CDBG Entitlement Estimated Program Income Funds transferred Estimated Funds remaining 6/30/92 Non-CDBG matching funds TOTAL BUDGET $1,899,000 $ 538,000 $ 117,556 $ 343,581 $4,882,076 $7,780,213 Timing is important. The CDBG Statement of Objectives must be submitted as soon as possible to ensure timely receipt of new entitlement funds. Citizen participation has been generally positive on at least two successive occasions. Citizens' comments, suggestions and proposals have been considered as a part of the process to develop the City's final program and budget. Do not authorize City Manager to submit FY 1992-93 CDBG Statement of Objectives to HUD for its review and approval. Impact on community development in the City could be negative if programs are delayed or cancelled. 2. Fundin~ would not be an issue. Timin~ could be a problem if construction projects, acquisitions or staff salaries are delayed. Citizen participation could be negative if concerns of neighborhood groups and residents are not addressed. IV. Recommendation: It is recommended that City Council adopt Alternative A thereby authorizing the City Manager to submit the CDBG Statement of Objectives to HUD for final review and approval, and authorize the City Manager to execute the grant agreement with HUD on behalf of the City. Upon receipt of program and budget approval from HUD, a report detailing the necessary budget appropriations by program and line item, as well as contracts necessary to carry out the FY 1992-93 program, will be presented to City Council for adoption. Respectfully submitted, W. Robert Herbert City Manager WRH:mtp cc.' City Attorney Director of Finance Director of Public Works Director of Human Resources Chief of Economic Development Chief of Community Planning Building Commissioner Grants Monitoring Administrator Executive Director, Roanoke Redevelopment & Housing Authority B:COUNCIL.RPT April 21, 1992 Homele~ae~ crf~m Prev-~t~n Mr. W. Robert Herbert City Manager City of Roanoke Municipal Building, Room 364 Roanoke, Virginia 24011 Adult Baeic Educate/ GED (:le~ceJ Skills Oxnprehe~s~e Health [nvestrne~ Heed Start Henry Street Music C~d=r IMAGE Orgamzat~t Northwest Superman~et Pro,ct l'n~t S~ Dear Mr. Herbert: I am in receipt of your letter dated April 3, 1992, regarding our CDBG-proposal for continuation of our Customized Training Job Training Program. I am sure that the competition for CDBG funds was great, especially due to the economy and also with regards to the many agencies in the Roanoke Valley that are providing services. TAP's Customized Training Program is very grateful for the $25,000.00. Should there be any additional funds, we would like to be considered. Thank you for your support! Sincerely, Gloria W. Perkins Director, TAP Employment & Training Services & Community Outreach cc: Theodore J. Edlich, III TAP Executive Director GP/ew Post Office Box 2868 gOaXlO~, 24001-2868 (703) 345-6781 Fax (703) 345-4461 North Jefferson Street Post Office Box 956 Roanoke, Virginia 23005 703/344-0824 April 9. i~90 Ma-. Robert Herbert City Manager 315 Munlc:pal Buiid~ng Roanoke, Virgln:a 24016 Dear Mr. Herbert, I have received your letter of April 3rd and I thank you for it. We are, of course, e×tremely disappointed that we are exclud- ed from the CDBg short iisi recepients. As you know, iast year we were chosen to receive $48,000 which we have and are still putting to good use. - That grant came thru our sponsor The Roanoke Valley Preserv- ation Founaa%ion. This year we did not use one or more sponsors because we Ielr, secure in the knowledge that the com~nltcee already knew us and by way of i~st year's grant both approve~ o~ us and O~r work In t~e ~ ' ~a,~,~D,~O Co--unity. in fact we considere~ an educational sponsor to our application because o~ o~r co~r~lne~ thrust to educane and s~imuiate young people...partlcuiariy n;'vose considered aL-rlsx or atsadvantag~d . .who miGh5 ~2ve in ~n=Doi and a~3aceh~ neighborhoods. Only the Harrison Muse~ of Arl~can- Ame~ ~can Cuiture's progran~nlng approaches our current and goals which can only be achieved in a s~-~li~, stabilized Accor~ngiy. please accept this letter ~or the record as formai appeal to ~e ~nciuded in this year's ~r~.,, ~laHk )'o~ rot youl' COF~L~F~eQ support. CC: I~iaria r Pontius, ~ - ~ Martha B~xley. Roanoke Vaiiey NOTICE TO '£~n~ PUBLIC CI~"f OF ROANOKE 1992-1993 COg~UNITY DEV~z~OPMENT PROGRAM PUBLIC ~EARING Ail interested groups and individuals are invited to participate at a public hearing on the 1992-1993 Community Development Block Grant (CDBG) Program for the City of Roanoke on Monday, May 11, 1992 at 7:30 p.m. in City Council Chambers, fourth floor of the Municipal Building. The CDBG public hearing is being held in order to obtain citizens' views and comments on the Draft Statement of Objectives and Proposed Use of Funds delineated below. Funds available through Title I of the Housing and Community Development Act of 1974, as amended, are estimated to be as follows: ESTIMA'r~-,~ 1992-1993 SOURCE OF FUNDS CDBG Entitlement Grant $1,899,000 Program Income $ 538,000 Funds from other CDBG projects $ 117,556 Carry-Over grant funds $ 343,581 Leveraged non-CDBG funds (est) $4,882,076 TOTAL $7,780,213 CDBG funds are made available for the planning and execution of eligible projects and activities where the majority of the funds benefit low and moderate income persons. Projects may also aid in the prevention or elimination of slums and blight, or respond to community development needs having a particular urgency. PROPOSED USE OF FUNDS 1992-1993 CDBG PROGRAM YEAR Acquisition of Real Property: 1. Vacant Lot Homesteading - $40,000 CDBG funds to reimburse some of development costs for new affordable houses City-wide. Public Facilities: 1. Downtown East Parking Garage - $1,560,000 project costs ($13,053 CDBG funds) to complete construction of five story parking garage at 25 Church Ave SE to support downtown development and the creation of 75 jobs. 2. West End Center - $100,000 project costs ($55,000 CDBG funds) for acquisition of building to be renovated at 1226 Patterson Ave S.W. for youth community center. 3. Gainsboro Enhancement - Public Works - $10,000 CDBG funds for public improvements in area of Gainsboro impacted by the Second Street/Gainsboro Rd relocation and the Wells Ave relocation. 4. Villa Heights Rec Center - $15,000 CDBG funds to make Villa Heights Rec Center at 2750 Clifton Ave 554 handicapped accessible. 5. Belmont Fire Station Come, unity Center - $10,000 CDBG funds to make neighborhood center at 1015 Jamison Ave SE handicapped accessible. Clearance: 1. Demolition - $95,000 ($80,000 CDBG funds) for demolition and boarding up vacant and hazardous buildings in the conservation and rehabilitation areas. Public Services: 1. En~rgency Assistance Fund - $70,000 ($45,000 CDBG funds) to provide immediate assistance to low income city residents to avert potential disasters resulting in the disruption of their homes and families. 2. Stars Co~ Out At Night - $30,115 ($10,000 CDBG funds) provide evening summer recreation program for youth in Washington Park, Fallon Park and Villa Heights Park. 3. YMCA After-School Drop-In Program - $14,800 CDBG funds for after- school program for youth from Gainsboro and Lincoln Terrace neighborhoods; held at YMCA family center at 108 Orange Ave NW. 4. TAP Customized Job Training - $220,000 ($25,000 CDBG funds) to match Job Training Partnership Act funds to provide job training for 60 low/moderate income persons. 5. Resource Mothers - $85,900 ($44,000 CDBG funds) for a program to assist pregnant teens. Housing Revitalization: 1. Limited Critical Repair - $300,758 ($250,758 CDBG funds) Grants and no-interest loans to low and moderate income property owners city wide for critically needed repairs to their homes and rental properties. 2. Private Rehab Loan Program - $692,680 ($92,680 CDBG funds) a loan program to purchase and rehab single family homes city wide. 3. Operation Paintbrush - $51,085 CDBG funds to paint the exteriors of 11 houses of low and moderate income families in Belmont, Hurt Park, Melrose-Rugby and Mountain View neighborhoods. 4. Ho~e Ownership Assistance - $436,153 ($53,653 CDBG funds) will provide support costs for a program of low interest loans for low income families, in conservation and rehabilitation areas, to purchase and rehabilitate homes with funds from other sources. 5. Neighborhood Stabilization & Enhancement Program (NSEPtion) $491,521 ($141,521 CDBG funds) Program combines strict code enforcement and rehabilitation incentives to improve houses in concentrated target areas of Mountain View neighborhood. 6. Gainsboro Enhancement - rehabilitation - $114,605 in CDBG funds to move and rehabilitate or reconstruct up to 6 houses in Gainsboro neighborhood. 7. Mod Rehab SRO Project - $12,658 CDBG funds to support a TAP project of single-room occupancy units for iow income individuals. 8. Rental Rehabilitation - $227,363 ($27,363 in CDBG funds) provides subsidies for rehabilitation of rental property in conservation areas and rehabilitation districts. 9. Owner-occupied Rehab - $341,285 ($48,785 in CDBG funds) to facilitate the rehabilitation of owner-occupied houses city-wide. Code Enforcement: 1. Code Enforcement - $72,512 in CDBG funds - Provides salaries and support costs for two building inspectors to enforce the Building Maintenance Code in all conservation and rehabilitation areas. Historic Preservation: 1. Architectural Design Assistance - $12,009 in CDBG funds to provide schematic design assistance to eligible H-1 and H-2 property owners in the Downtown Historic District and Southwest Historic District. 2. Downtown Historic Facade Improvement Grants - $70,000 project ($35,000 in CDBG funds) - Rehabilitation matching grant assistance up to $5,000 to property owners in H-1 Downtown Historic District for facade improvements. 3. Stabilize Old First Baptist Church - estimated $20,000 carry-over CDBG funds to allow Preservation Foundation to continue repairs to roof, belfry and steeple of historic church at 407 North Jefferson St. Economic Development: 1. Coca-Cola 108 Loan Repa~ament -$529,873 - These funds will pay the eighth of ten annual repayments to HUD of the $3,015,000 borrowed by the City for the Coca-Cola UDAG. 2. Deanwood/Shaffer's 108 Payment - $196,435 in CDBG funds to pay the final annual repayment to HUD of the $922,300 borrowed for development of the Deanwood Expansion area and Shaffer's Crossing Industrial area. 3. Deanwood Addition - $25,424 CDBG funds to complete acquisition of a ten-parcel tract of less than one acre fronting on Orange Avenue near Williamson Road. 4. Shaffer's Crossing Industrial Park - $56,152 CDBG funds for continuing acquisition and development of Phase I of the designated Shaffer's Crossing Redevelopment Area. 5. Hotel Roanoke 108 loan interest payment - $85,000 for the first installment of interest on $6,000,000 loan used in renovation of Hotel Roanoke at 19 North Jefferson Street. 6. Hotel Roanoke Rodevelolament - $13,053 for support staff costs related to the Hotel Roanoke project. 7. Western VA Revolving Loan Fund - $600,000 ($50,000 CDBG funds) to allow for a small business revolving loan fund for portions of greater northwest Roanoke. 8. Economic Develolm~ent Investment Fund - $573,053 ($153,053 CDBG funds) to provide a loan or equity pool to assist rehab of eligible historic commercial properties downtown. Planning: 1. Neighborhood Plans - $15,000 CDBG funds Provides partial costs for three neighborhood plans in support of the Roanoke Vision comprehensive plan. 1. City Housing Development Administration - $58,260 CDBG funds - Provides salaries, fringes and related expenses for administration of the City's Housing Development Office. 2. Roanoke Neighborhood Partnership - $143,188 CDBG funds - Provides operating costs for three staff members to assist 22 member neighborhood organizations and three business associations to plan and carry out neighborhood development and improvement projects. 3. Drug and Alcohol Abuse Council - Staff - $24,344 CDBG funds to provide contractual staff support for the follow-up council recommended by the City Manager's Drug Strategy Task Force in Roanoke At Risk. Will coordinate city-wide efforts to combat substance abuse. 4. Minority Business Network - $1,500 CDBG funds for start-up costs for a network of minority and women-owned businesses. City-wide. 5. O~eration Bootstrap Administration - $18,707 project ($10,467 CDBG funds) to provide administrative support for former "Project Self- Sufficiency", a HUD program to assist single parent families to become self sufficient. 6. Housing Marketing/Vacant House Catalog - $11,243 CDBG funds - to promote neighborhood revitalization generally and housing rehabilitation particularly. Includes production of an edition of the "Vacant House Catalog". 7. Roanoke Redevelopment and Housing Authority General Administration - $68,592 CDBG funds - Funds for supervisory and general administration salaries and benefits for RRHA personnel directly related to the administration and delivery of CDBG projects. 8. City CDBG Administration - $160,257 ($112,071 CDBG funds) - Provides operating costs for three-member city Office of Grants Compliance, for monitoring and general administration of the CDBG program. Unprogra~edFunds: 1. Mini-Grants - $18,730 ($10,000 CDBG funds) A matching grant program by the Roanoke Neighborhood Partnership to provide small grants to qualified neighborhood organizations for neighborhood improvement projects. 2. Neighborhood Develo~m~ent Grants - $20,000 - (10,000 CDBG funds) funds for larger development grants to neighborhood organizations ranging from $2,000 to $10,000 to carry out community development projects. Direct Ho~eownership Assistance: 1. Downpala~ent & Closing Cost Assistance ~ $30,000 in CDBG funds will assist with downpayment and closing costs to eligible home buyers city- wide. Of the $1,650,561 CDB~ funds expected to be available for projects in the FY 1992-93 budget, $1,283,811 or 78% will fund activities to benefit iow and moderate income persons. Copies of the 1992-1993 Draft Statement of Objectives are available for public review in the City Clerk's Office, 4th Floor Municipal Building, the Office of Grants Compliance Room 362, Municipal Building, all City libraries, and the main offices of the Roanoke Redevelopment and Housing Authority, Salem Turnpike. Persons who would like to speak at the hearing are requested to call the City Clerk's office at 981-2541. Given under my hand this 24th day of April, 1991. Mary F. Parker, City Clerk Display ad to run in the Roanoke Times & World News, "Neighbors" section on Thursday Apiil 30, 1992. Bill to: Office of Grants Compliance Room 362, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 B:BIGAD92.CDB 5 NOEL C, TAYLOR Mayor CITY OF ROANOKI . OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Vh-ginia 24011 Telephone: (703)981-2444 C-! May 11, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, NCT: se Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #40 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr James G. Harvey, II William White, Sr Mr. Alton B. Prillaman, Secretary Roanoke City Electoral Board Roanoke, Virginia Dear Mr. Prillaman: Your communication transmitting an Abstract of Votes cast in the General Election held on Tuesday, May 5, 1992, was before the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. On motion, duly seconded and unanimouaiy adopted, the Abstract of Votes was received and filed. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Ms. Shelva S. Painter, Registrar ELECTORAL BOARD #ELBA C. PIRKEY, Chairman CHARLES T. GREEN, Vice Chairman ALTON B. PRILLARAN, Secretary May 7, 1992 Mrs. Mary F. Parker City Clerk Municipal Building Roanoke, Virginia 24011 Dear Mrs. Parker: Pursuant to Section 24.1-150 of the Virginia Election Laws, attached is a certified copy of the abstract of votes cast in the General Election held in the City of Roanoke on May 5, 1992 for Mayor and three members of City Council. Attachment Sincerely, Alton B. Prillaman, Secretary Roanoke City Electoral Board A~$TRACT OF VOTES cast in the City of ~tay 5, 1992 General l~leetion, for: Roanoke , Virginia, at the MAYOR enter appropriate offioe title ~ if applicable, Borough, Dittz~t or Ward ;Va.., David A. Bowers Willis M. "Wick" Anderson M. Womack James Belcher Chuck Fogus Noel C. Taylor Beverly T. Fitzpatrick Dale Hendrick 10,262 7,876 1 1 1 1 2 1 (eo~ttnu~ on r~mr~ ~ide, if nHd~d) We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on May 5, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election and do, therefore, determine and declare that the following pereon(s) have receWed the greatest number of votes cast for the above office in said election: David A. Bowers Given under our hands this 6th day of May, 1992. , Chairman , Vice C;~,a, , Secretary City of enter appropriate offic~ title and, if applicable, Bomogh, Dist~ct or Ward May 5, 1992 General Election Page of__ ABSTRACT OF VOTES cast in the City of May 5, 1992 General Election, for: Roanoke , Virgin/a, at the MEMBER, CITY COUNCIL en~r appropriate o[fi~ tid~ and, if applicable, Borough, Di~tri~ or Ward Na~we ~1' Renee' L. Anderson Beverly T. Fitzpatrick, Jr. James O. Trout Elizabeth T. Bowles Beverly B. L~mhert Delvis O. "Mac" McCadden Roy Jarrett Kristine Belcher David Phipps Donald Duck 5,823 12,436 7,045 9,078 6,835 7,668 1 1 1 1 We, the undersigned Electoral Board, upon e~mination of the official records deposited with the Clerk of the Circuit Court of the election held on May 5, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election and do, therefore, determine and declare that the following person(s) have received the greatest number of votes cast for the above office in said election: Beverly T. Fitzpatrick,Jr. Elizabeth T. Bowles Delvis O. "Mac" McCadden Given under our hands this 6th day of May, 1992. . . .~.. , Chairman City of Roanoke Member, City Council en~r appropriate offi~ ~ and, if applicabl~ Borough, Di*tri~ or Word Michael W. Bishop H. Ross Perot M. Womack RickyWhitenack June S{,~ons May 5, 1992 General Election Page 2 of 4 1 1 1 1 1 Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #15-488 Council Members: David A. Bowers Elizabeth T Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. Charles W. Hancock 1016 Estates Road, S. E. Roanoke, Virginia 24014 Dear Mr. Hancock: This is to advise you that Ms. Katherine G. Cochran has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 9, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Stephanie A. Cicero, Coordinator, Roanoke Neighborhood Partnership 0-2 Oath or Affirmation !rtO__f~i~.~.,4' Stat~ of Viryi~,a, Oity o! Roanoke, to I, Katherine G. Cochran , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term ending November 9, 1994. according to the best of my ability. So help me God. Subscribed and sworn to before lne, this day of ~/d.~/~ /) ~-~ -~'_.~, , Deputy Clerk Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #1-60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30989-051192 establishing certain fees, rates, assessments and charges to be levied by the City on and after July 1, 1992, as more particularly set forth in a report of the City Manager under date of May 11, 1992. Resolution No. 30989-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc' Mr. Joel M. Schlangar, Director of Finance Mr. Robert H. Bird, Municipal Auditor Ms. Deborah J. Moses, Chief of Biliings and Collections Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Manager, Building Commissioner/Zoning Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1992. No. 30989-051192. A RESOLUTION establishing certain fees, rates, assessments and charges to be levied by the City on and after July 1, 1992. WHEREAS, it is the policy of this Council that City fees for special services should approximate the cost of such services; WHEREAS, many of the fees, rates, assessments and charges levied by the City for processing of applications, inspections, licenses and other services have become outdated; and WHEREAS, this Council is desirous of revising many fees, rates, assessments and charges of the City to ensure that all such charges are equitable, up-to-date and easily accessible to the public. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The fees, rates, assessments and charges set out in the City Manager's report, including the Exhibits A and B, dated May 11, 1992, are hereby ADOPTED and established to be effective on and after July 1, 1992. 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 30789-111891, adopted November 18, effective as fees, rates, Resolution. 1991, of that date, shall be amended to reflect the new assessments and charges established by this 3. This Resolution shall have no effect as to any fee, rate, penalty, assessment or charge which may be legally established only after public notice and/or hearing. 4. In case of any conflict or inconsistency between the Fee Compendium and State Code or City Code, the appropriate Code shall prevail. 5. The fees, rates, penalties, assessments and charges established by the Fee Compendium, as amended by this Resolution, shall remain in effect until amended by this Council. ATTEST: City Clerk. Roanoke, Virginia May 11, 1992 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Recommended Increase in User Fee Schedule I. Background: In the fall of 1989, the City employed David M. Griffith & Associates, LTD, to conduct a review of user fees charged in various departments. As a result of the study, the "Fee Compendium" establishing certain fees, rates, assessments and charges levied by the City was revised and adopted by Council on November 18, 1991 by Resolution No. 30789 - 111891. II. Current Situation: In order to keep the fee schedule up-to-date in comparison with other surrounding jurisdictions and to recoup more of the costs to the City for specific services provided by the Building Department that were not included in the previously mentioned "Fee Compendium" revision, the following seven (7) user fees are being proposed for increase or enactment. III. Issues: A. Cost of providing specific services. B. Revenue generation. IV. Alternatives. City Council approve the following proposed fee schedule increases. Current Fee Proposed Fee BZA applications $60.00 (variances and special exception permits) $75.00 The study conducted by David Griffith & Associates, LTD, previously suggested that the fees be increased to $235 for a variance request and $294 for a special exception request. The fee was increased from $30.00 to $60.00 in November, 1991. The proposed fee change Members of City Council Page 2 May 11, 1992 would bring City in line with fees charged by surrounding jurisdictions for similar requests. (Salem - $125.00; Roanoke County - $190.00 plus cost of legal ad; and Botetourt County - $75.00) 2. Building Permit (Current Fee) $6.00 (Proposed Fee) $2 .oo Proposal is to increase minimum building permit fee for structures with a valuation of $3,000 or less; this rate change would also bring the City in line with fee charged by surrounding jurisdictions listed above (Salem ~ $25.00, Roanoke County - $25.00, and Botetourt County - $5.05 per $1,000 valuation). 3. Elevator Inspection Fees $50.00 $75.00 Proposal is to increase elevator recertification inspection fee to recoup a greater portion of the actual man hour costs attributed to the various Building Code tests required to maintain an elevator in operation. A typical elevator recertification requires approximately 3 hours of the inspector's time at an (total) hourly rate of $26.55 = $79.66 actual service cost. 4. UpgradinR Electrical Services Fees Graduated Scale Graduated Scale Proposal is to revise a portion of the fee schedule for the upgrading of existing electrical services in buildings based on the electrical amps of the service and the costs of materials. This proposal would place the fees charged more in line with the cost of the type of job (residential, co~nercial or industrial) as well the materials used. See attachment labelled Exhibit A for proposed revision in fee schedule. 5. Plumbing Inspection Fees Graduated Scale Graduated Scale Proposal is to institute fees for inspection of roof drains, interceptors, backflow preventors, backwater valves, new water line installation and commercial building sewers (storm and sanitary), water lines and gas lines where permits are currently not issued nor fees collected but Members of City Council Page 3 May 11, 1992 inspection work is done by building department staff. The proposed fee schedule for these items have been set up on a cost basis similar to the line items that are currently charged through the mechanical and electrical fee schedules; this proposal also includes upgrading the current fee schedule for existing plumbing inspections as shown in attachment labelled Exhibit B. 6. Certificate of Occupancy (Current Fee) $14.00 (Proposed Fee) $25.O0 Proposal is to increase the flat fee charged for all COs issued by the Building Department; this rate change would place the City in a more comparable rate status with two other neighboring jurisdictions (Salem - $10.00; Roanoke County ~ $25.00 for business/industrial and $10.00 for temporary CO for residential). 7. Re-inspection Fees $10.00 $25.00 Proposal is to increase flat fee charged for re-inspections conducted by the various inspection staff members. Repeat inspections are often conducted due to partial completion of correction work orders or in cases when different subcontractors (on the same job sites) call in inspection requests for the same work where correction orders had been left undone. The purpose of this proposed fee increase is to recover part of the cost for such re-inspections. City Council disapprove the proposed fee schedule increases. Cost of providing services will continue to increase and an equitable balance between cost and revenue collected will not be achieved. Estimated revenue ~eneration from proposed fee increases as shown in Building Department budget package for Fiscal Year 1992-93 (approximately $23,650) would not occur. Members of City Council Page 4 May 11, 1992 V. Recommendation: It is recox~nended that City Council approve the proposed fee schedule as presented herein in order to decrease the City subsidies in certain areas of development within the community. Additional revenues generated total $26,450, and have been incorporated in the recommended Fiscal Year 1992-93 budget. Resp c ully City Manager WRH:PJ{M:edd Attachments cc: Director of Public Works Director of Finance Assistant City Attorney CITY OF ROANOKE Exhibit A ELECTRICAL SCHEDULE OF CONSTRUCTION AND PERMIT FEES Amount of contract or FEES estimated cost .00 to $ 25.00 25.01 to 50.00 50.01 to 75.00 75.01 to 100.00 100.01 to 200.00 200.01 to 300.00 300.01 to 500.00 500.01 to 1,000.00 1,000.01 to 2,000.00 2,000.01 to 3,000.00 3,000.01 to 4,000.00 4,000.01 to 5,000.00 ................ $20.00 ................ 20.00 ................ 20.00 ................ 20.00 ................ 25.00 ................ 35.00 ................ 45.00 ................ 55.00 ................ 65.00 ................ 75.00 ................ 85.00 ................ 95.00 In excess of five thousand dollars ($5,000.00), the fee shall be ninety-five dollars (95.00) plus five ($5.00) for each additional one thousand dollars ($1,000.00) or fraction thereof. When a permit is issued on the basis of estimated cost and the actual cost of such work exceeds one hundred dollars, ($100.00), the person, firm or corporation obtaining such permit shall, within ninety days (90) after completion of the work, file a report of such actual cost with the office of the building commissioner. Should the fee based on the final cost exceed the permit fee previously paid on such work, the difference in such fees shall be forthwith paid by the permittee to the Department of Buildings and a supplemental permit shall be issued by the electrical inspector. Minimum Cost upgrading to for Service Changes: Valuation Fee current proposed 100 amps ......... ($100.00) $200.00 $25.00 125 to 150 amps ..($200.00) 300.00 $35.00 200 amps ......... ($300.00) 400.00 $45.00 300 amps ......... ($500.00) 600.00 $55.00 400 amps ....... ($1,000.00) 1,200.00 $65.00 Then add any additional cost for wiring or materials to proposed fee. NOTE: The item in the fee scale listed above in bold print is the proposed revision to the current fee schedule. CITY OF ROANOKE Exhibit B PLUMBING SCEHDULE OF INSPECTIONS AND PERMIT FEES Sewer Connection: 4 inch or 6 inch connection 8 inch connection 10 inch connection or larger Interceptors Each residential building sewer Cou,uercial building sewers and gas lines. Syste~ cost up to $5,000 5001 to 20,000 20,001 to 100,000 above 100,000 FEES $ 300.00 750.00 1,500.00 25.00 25.00 (storm and sanitary), water lines Service charge $6 per $1,000 + $5 per $1,000 + $4 per $1,000 + (10.00) Each water heater & energy supply Each gas piping system of 1 to 4 outlets Each gas outlet over 4 Each plumbing fixture or floor drain: $30.00 $30.00 $120.00 $520.00 25.00 20.00 20.00 5.00 1 thru 4 fixtures, floor drains or roof drains 20.00 5 thru 15 fixtures, floor drains or roof drains - $5 per fixture + 20.00 Above 15 fixtures, floor drains or roof drains $2 per fixture + 75.00 Disposals and dishwashers are considered the same as a fixture. Backflow preventors/backwater valves 20.00 Minor repairs may be made without a permit to water lines, traps, and faucets. When replacing a residential sewer line, the fee is $25.00. Fee for replacing or new water line is $20.00. NOTE: Items and respective fees listed above and as shown in bold print are proposed revisions/additions to current fee schedule. Noel C. Taylor M~yor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virg/nia 24011 Telephone: (703) 981-2541 May 19, 1992 File #255 Council Members: David A. Bowers Elizabeth T. Bowles Beverly ~ Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30990-051192 providing for an adjustment in fees charged at the Market Square Parking Garage, the Municipal Parking Garage, the Tower Parking Garage, and the Williamson Road Parking Garage, effective July 1, 1992. Resolution No. 30990-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. t~"~ ~~-'Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director, Public Facilities Mr. Stephen A. Mancuso, General Manager, Valley Metro Mr. William F. Clark, Director, Public Works Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe llth day of May, 1992. No. 30990-051192. A RESOLUTION providing for an adjustment in fees charged at the Market Square Parking Garage, the Municipal Parking Garage, the Tower Parking Garage, and the Williamson Road Parking Garage. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The parking fees in the Market Square Parking Garage, the Municipal Parking Garage, the Tower Parking Garage, and the Williamson Road Parking Garage be amended in accordance with the following schedule effective July 1, 1992: Market Square Parking Garaq~ Monthly Monthly (un-reserved) $55 00 (reserved, health and/or security concerns) ..... 65.00 One Hour .......................... 75 Two Hours .... . 1.50 Three H°urs''!!i!i!i!iiii!i!i'iii ~ Four Hours... . Five Hours and longer 4 25 Enter between 5:00 p.m. and 9:00 p.m. Mon. - Sat ....... Enter after 9:00 p.m. Mon. - Sat. Sunday ........................... Municipal Parking Garage Monthly (un-reserved) ............ 1.50 FREE FREE $45.00 Each 1/2 Hour ($3.20 maximum) ..... 80 Enter after 5:00 p.m. Mon. - Fri. FREE Saturday and Sunday .............. FREE Tower Parking Garag~ Monthly Monthly (un-reserved) $55 00 (reserved, contractual obligation) ............ 60.50 One Hour .......................... 75 Two Hours ' ' · 1.50 Three Hou~].].].il]]]]]]i]]]]]il 2.25 Four Hours ....................... 3.25 Five Hours and longer ............ 4.25 Enter between 5:00 p.m. and 9:00 p.m. Mon. - Sat. Enter after 9:00 p.m. Mon. - Sat. Sunday ........................... Williamson Road Parking Garage 1.50 FREE FREE Monthly (un-reserved) $45 00 The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 30789-111891, adopted November 18, 1991, effective as of that date, shall be amended to reflect the new parking fees established by this Resolution. 3. The fees established by this Resolution shall remain in effect until amended by this Council. ATTEST: City Clerk. May 11, 1992 Honorable Mayor and Roanoke, Virginia City Council Dear Members of Council: Subject: Parking Garage Fees I. Background: ao Roanoke City Council annually has established garage fees for the following parking garages: 2. 3. 4. Market Square Parking Garage Municipal Parking Garage Tower Parking Garage Williamson Road Parking Garage the parking Parking Garage Fees established by City Council for the fiscal year that began on July 1, 1991 were (and remain) as follows: 1. Market Square Parking Garage Monthly Monthly (un-reserved) ..................... $50.00 (reserved, health and/or security concerns) ............... 50.00 2 o One Hour Two Hours ................................. 1.50 Three Hours ............................... 2.25 Four Hours ................................ 3.25 Five Hours and longer ..................... 4.25 Enter between 6:00 p.m. and 9:00 p.m. Mon.-Sat ................... 1.50 Enter after 9:00 p.m. Mon.-Sat ............ FREE Sunday .................................... PREE Municipal Parking Garage Monthly (un-reserved) ..................... $44.OO Each 1/2 Hour ($3.00 maximum). .80 Enter after 5:00 p.m. Mon.-Fri ............ FREE Saturday and Sunday ....................... FREE 3. Tower Parking Garage Monthly Monthly (un-reserved) ..................... $55.00 (reserved, contractual obligation ....................... 60.50 1/2 Hour .................................. One Hour .................................. Two Hours Three Hour~'iiiiiiiiiiiiiiiiill ............ ~our Hours ................................ ~ive Hours and longer ..................... 50 1 00 1 50 2 25 3 25 4 25 Enter after 6~OO p.m. Mon.-Sat ............ FREE Sunday FREE 4. Williamson Road Parking Garage Monthly (un-reserved) ..................... $42.50 Monthly reserved parking has been made available in the Tower Parking Garage at 110% of the monthly un-reserved fee because of contractual obligations to do so, and it has been made available in the Market Square Parking Garage to a few individuals at no additional fee only because of health and/or security concerns. As the latter individuals have terminated their patronage, however, the spaces they occupied have been re-designated as monthly un-reserved parking spaces given the longstanding practice not to have monthly reserved parking unless contractual obligations require otherwise. This practice has been preferred because it is possible to "float" monthly un-reserved parking spaces thereby "overselling" (by approximately 120%) the actual number of parking spaces. II. Current Situation: ao Parking garage fees for the Century Station Parking Garaq,,, as presently being established by the Roanoke Redevelopment and Housing Authority for the fiscal year beginning July 1, 1992, will be as follows: Monthly (unreserved) ...................... $55.00 Monthly (reserved, contractual obligation) ....................... 60.50 Monthly (reserved, non-contractual obligation) ...................... 65.00 Parking garage fees for the Campbell Court Parking Garag,., as presently being established by the Greater Roanoke Transit Company for the fiscal year beginning July 1, 1992, will be as follows: Monthly (un-reserved) ..................... $45.00 Parking garage fees for the four parking garages listed firsL above need to be established by City Council for the fiscal year beginning July 1, 1992. III Issues: A. Transportation Fund budget. B. Consistency of fees C. Reasonableness of fees D. Timing IV. Alternatives: City Council approve the following parking garage fee~: to be effective July 1, 1992. Market Square Parking Garage Monthly (un-reserved) ........... $50.00 Monthly (reserved, health and/or security concerns) ..... 50.00 Present Proposed $55.00 65.00 One Hour ......................... 75 Two Hours ....................... 1.50 Three Hours ..................... 2.25 Four Hours ...................... 3.25 Five Hours and longer ........... 4.25 .75 1.50 2.25 3.25 4.25 Enter between 6:00 pm and 9:00 pm Mon.-$at ........... 1.50 Enter between 5:00 pm and 9:00 pm Mon.-Sat ........... N/A Enter after 9:00 p.m. Mon.-Sat. FREE Sunday .......................... FREE N/A 1.50 FREE FREE Municipal Parking Garage Present Monthly (un-reserved) ........... $44.00 Each 1/2 Hour ($3.00 maximum) ... Each 1/2 Hour ($3.20 maximum) ... Enter after 5:00 p.m. Mon.-Fri. Saturday and Sunday ............. Tower Parking Garage Monthly (un-reserved) ........... Monthly (reserved, contractual obligation) ............ Proposed $45.00 .80 N/A N/A .80 FREE FREE FREE FREE Present proposed $55.00 855.00 60.50 60.50 S · 1/2 Hour ......................... 50 One Hour ........................ 1.OO Two Hours ....................... 1.50 Three Hours ..................... 2.25 Four Hours ...................... 3.25 Five Hours and longer ........... 4.25 N/A .75 1.50 2.25 3.25 4.25 Enter after 6:00 p.m. Mon.-Sat. FREE Enter between 5:00 p.m. and 9:00 p.m. Mon.-Sat ..... N/A Enter after 9:00 p.m. Mon.-Sat. N/A N/A 1.50 FREE Williamson Road Parking Garag, Present Proposed Monthly (un-reserved) $42.50 $45.00 Transportation Fund budget proposed for FY 92-93 will be balanced as it is predicated upon the proposed parking garage fees. Consistency of fees for the parking garages located in the immediate market area and for the other parking garages will be improved. This improvement will promote a more even distribution of parkers within each garage. Reasonableness of fees will be maintained as, overall, the proposed parking garage fees represent only a modest increase from the current rates. In addition, the proposed parking garage fees are comparable to the fees being established by the Roanoke Redevelopment and Housing Authority and the Greater Roanoke Transit Company for similar parking structures. And finally, it is well within reason to charge a monthly reserved parking fee that is approximately 120% of the monthly un-reserved parking fee when, contractual obligations aside, this is the amount of revenue that would be generated from each parking space if it were not reserved. Timing will permit implementation of the proposed parking garage fees by the July 1, 1992 effective date. City Council not approve the proposed parking garage fees as denoted within Alternative A, but instead refer the matter to budget study. Transportation Fund budget proposed for FY 91-93 will not be balanced. Balancing the Transportation Fund budget will ultimately require either approval of parking garage fees that are comparable to the fees proposed, or approval of an increase in the General Fund subsidy to the Transportation Fund. Consistency of fees will not be improved. The distribution of parkers within each garage will not change as a result of the parking garage fees unless the fees charged for use of each garage, especially the three garages located within the immediate market area, become more consistent. Reasonableness of fees, while not presently an issue, has the potential to become an issue in the event an increase in the General Fund subsidy to the Transportation Fund is chosen in lieu of an increase in the parking garage fees. 4 o Timing will delay balancing of the Transportation Fund budget until such time as Council might approve otherwise or address the matter in budget study. Recommendation: It is recommended that City Council adopt Alternative A, which is to approve the following parking garage fees to be effective July 1, 1992. Market Square Parking Garaqe Monthly Monthly (un-reserved) ........... $55.00 (reserved, health and/or security concerns) .... 65.00 One Hour ......................... 75 Two Hours ....................... 1.50 Three Hours ..................... 2.25 Four Hours ..................... 3.25 Five Hours an~ longer .......... 4.25 Enter between 5:00 pm and 9:00 pm Mon.-Sat ........... 1.50 Enter after 9:00 p.m. Mon.-Sat. FREE Sunday .......................... FREE Municipal Parking Garaqe Monthly (un-reserved) ........... $45.00 Each 1/2 Hour ($3.20 maximum) .... 80 Enter after 5:00 p.m. Mon.-Fri. FREE Saturday and Sunday ............. FREE Tower Parking Garage Monthly Monthly (un-reserved) ........... $55.00 (reserved, contractual obligation) ............ 60.50 One Hour ........................ Two Hours ....................... Three Hours ..................... Four Hours Five Hours and longer ........... Enter between 5zOO p.m. and 9~OO p.m. Mon.-Sat ..... Enter after 9:OO p.m. Mon.-Sat. Sunday .......................... Williamson Road Parkinq Garaqe Monthly (un-reserved) .75 1.50 2.25 3.25 4.25 1.50 FREE FREE $45.00 Respectfully submitted, W. Robert Herbert City Manager Wilburn C. Dibling Jr., City Attorney Joel M. Schlanger, Director of Finance DEPARTMENT OF FINANCE CI"FY OF ROANOKE, VA. May 11, 1992 TO: FROM: Honorable Mayor and Members of City Council Joel M. Schlanger I, Joel M. $chlanger, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 1992-93 General Fund, Water Fund, Sewage Treatment Fund, Civic Center Fund, Internal Service Fund, Transportation Fund, and Nursing Home Fund budgets will be available for appropriation. JMS/pac Noel C. Taylor Mmyor Howard E. Musser Vice-lVlayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30993-051192 adopting the General Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $159,407,933.00. Ordinance No. 30993-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116 Winchester Avenue, S. W., Roanoke, Virginia 24015 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. George C. Snead, Jr., Director, Public Safety Mr. James D. Ritchie, Director, Human Development Mr. William F. Clark, Director, Public Works Mr. Barry L. Key, Manager, Office of Management and Budget of 1992, and ending June 30, emergency. BE IT ORDAINED by the follows: 1. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1992. No. 30993-051192. AN ORDINANCE adopting the annual General Fund Appropriation the City of Roanoke for the fiscal year beginning July 1, 1993; and declaring the existence of an Council of the City of Roanoke as That all money that shall be paid into the City Treasury for the General Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a General Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Education: State School Funds State Sales Tax (ADM) Federal School Funds Other School Revenue Total Revenue $23,451,278 7,167,794 1,785,280 2 324 170 $ 53,308,845 39,883,333 523,250 593,000 827,652 25,251,902 33,706 3,999,623 258,100 34 728 522 $159.407.933 APPROPRIATIONS City Council City Clerk City Manager Office of Management and Budget City Attorney Director of Finance Office of Billings and Collections Commissioner of Revenue Treasurer Real Estate Valuation Board of Equalization General Services Municipal Auditing Director of Utilities and Operations Director of Administration and Public Safety Personnel Management Risk Management Director of Human Resources Director of Public Works Registrar Circuit Court Clerk of Circuit Court General District Court Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court Clerk Sheriff Law Library Commonwealth's Attorney Police - Administration Police - Investigation Police - Patrol Police - Services Police - Training Fire - Administration Fire - Technical Services Fire - Operations Fire - Training and Safety Jail Juvenile Detention Home Outreach Detention Youth Haven I Crisis Intervention Center Building Inspections Emergency Services Emergency Medical Services Animal Control $ 204,812 2,511,921 6,918,995 1,476,431 199,759 294,798 268,736 9,241,904 126.935 $ 214.663 275.048 466.018 298.020 529.093 1,588.648 933.570 769.713 714.384 751.334 20.983 222045 341180 127846 119 438 582 744 368 094 130 555 118 545 165 057 141 222 867 917 36 399 144 649 25 278 1,381403 17],066 767,923 11,311,918 9,932,373 4,668,010 681,356 161,201 343,765 398,068 677,289 188,571 1,056,235 266,852 PPROPRI ON (continued) Street Maintenance Street Paving Communications Snow Removal Street Lighting Signals and Alarms Recycling Solid Waste Management Custodial Services Engineering Building Maintenance Parks Maintenance Roanoke City Health Department Mental Health and Retardation Citizens Services Committee Total Action Against Poverty Social Services - Administration $ Income Maintenance Social Services - Services Employment Services Temp. Emergency Food Assistance State and Local Hospitalization Roanoke City Public Schools Recreation City Market Contributions Libraries Community Planning Economic Development and Grants Grants Compliance Community Education VPI & SU Cooperative Extension Program Fringe Benefits Miscellaneous Transfer to Other Funds Contingencies Personnel Lapse 465,825 3,870,713 7,547,504 658,932 14.303 Total Appropriations $ 2,457 568 650 000 1,610 158 100 720 871 605 640 121 151 093 4,146,446 860,610 1,238,873 2,622,214 3,191,239 1,038,156 315,252 279,685 183,910 12,557 277 68 650 67,800 155 1,189 733 19 388 1,194 441 1,868,430 387 035 297 649 51 204 47 103 57 576 917 000 110 500 11,057~890 342 779 (875,000) $159.407.933 2. That all salaries and wages covered by paid from the appropriations herein, shall be paid with the provisions thereof; the Pay Plan, in accordance 3. That authorized and appropriations for salaries be necessary to cover cost for another; 4. That this Ordinance the Director of Finance be, and he is hereby directed to transfer between accounts such and wages for the labor force as may of labor performed by one department shall be known and cited as the 1992-93 General Fund Appropriation Ordinance; and 5. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60-468B Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30994-051192 adopting the Water Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $7,465,487.00. Ordinance No. 30994-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, /~ Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. M. Craig Sluss, Manager, Water Department Mr. Barry L. Key, Manager, Office of Management and Budget the and ending emergency. BE IT follows: 1. IN THE CO~CIL OF THE CITY OF ROANOKE, VIROINIA, The llth day of May, 1992. No. 30994-051192. AN ORDINANCE adopting the annual Water Fund Appropriation of City of Roanoke for the fiscal year beginning July 1, 1992, June 30, 1993; and declaring the existence of an ORDAINED by the Council of the City of Roanoke as That all money that shall be paid into the City Treasury for the Water Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a Water Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: R~TENUE Operating Non-Operating Total Revenue $6,149,487 1 316 000 $7.4651487 APPROPRIATION______~ General Operating Expense Water Pumping Station and Tanks Water Purification Depreciation Interest Expense Capital Outlay Total Appropriations $1,973,985 588,464 851.134 $3,413,583 772,400 1,791,950 1.487,554 S7.4651487 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1992-93 Water Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOI<F, CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60-27 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30995-051192 adopting the Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $6,819,000.00. Ordinance No. 30995-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Ene. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. Steven L. Walker, Manager, Sewage Treatment Plant Mr. Barry L. Key, Manager, Office of Management and Budget TN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIi%, The llth day of May, 1992. No. 30995-051192. AN ORDINANCE adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Sewage Treatment Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a Sewage Treatment Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE Operating Non-Operating Total Revenue $6,593,000 226.000 $6.819.000 APPROPRIATIONS Administration Lateral Maintenance and Replacement Maintenance Operations Laboratory Depreciation Interest Expense Capital Outlay $1,349,392 1,355,210 764,966 2,063,581 257.980 $5,791,129 977,100 34,771 16.000 Total Appropriations $6.819.000 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1992-93 Sewage Treatment Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. '~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60-192 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T F/tzpatrick, Jr James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30996-051192 adopting the Civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $2,105,780.00. Ordinance No. 30996-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. Bob E. Chapman, Manager, Civic Center Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The tlth day of May, 1992. No. 30996-051192. AN ORDINANCE adopting the annual civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the city of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the civic Center Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a Civic Center Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE Operating Non-Operating Total Revenue $1,042,100 695,616 ~lf737f716 APPROPRIATIONS Operating Expense Promotional Expense Depreciation Capital Outlay $1,606,651 81.065 $1,687,716 368,064 50,000 Total Appropriations ~2f105f780 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1992-93 civic Center Fund Appropriation Ordinance; and 4. That of the municipal government, this Ordinance shall be in July 1, 1992. in order to provide for the usual daily operation an emergency is deemed to exist, and full force and effect on and after ATTEST: city Clerk. Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William ~Vhite, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30997-051192 adopting the Internal Service Fund Appropriation of the City of Roanoke for the fiscal year beginning Jniy 1, 1992, and ending June 30, 1993, in the total amount of $8,524,366.00. Ordinance No. 30997-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, f~k.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY The llth day of May, 1992. No. 30997-051192. VIROINIA, AN ORDINANCE adopting the annual Internal Service Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Internal Service Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute an Internal Service Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE Operating Non-Operating Total Revenue $8,546,762 40.O00 $8.586.762 APPROPRIATIONS City Information Systems Materials Control Management Services Utility Line Services Fleet Management Fringe Benefits Personnel Lapse Contingency $2,162,221 203,647 456,833 2,780,867 2,880,798 40,000 (100,000) 100.000 Total Appropriations $8.524.366 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1992-93 Internal Service Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. ~l~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60-331 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30998-051192 adopting the Transportation Fund Appropriation of the City of Roanoke for the fisoal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $2,163,860.00. Ordinance No. 30998- 051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Public Facilities Mr. Barry L. Key, Manager, Office of Management and Budget ?N THE COUNCIL OF THE CITY OF ROANOKE, VIR(~?N'rA~ The llth day of May, 1992. No. 30998-051192. AN ORDINANCE adopting the annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: That all money that shall be paid into the City Treasury for the Transportation Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a Transportation Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE Operating Non-Operating Total Revenue $1,537,649 720 663 APPROPRIATI NS Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Depreciation Transfer to Other Funds Total Appropriations $ 368,184 209,673 106,228 204,900 529,782 406,577 338 516 $2.163f860 2. That all salaries paid from the appropriations with the provisions thereof; and wages covered by the Pay Plan, herein, shall be paid in accordance as the operation 3. That this Ordinance shall be known and cited 1992-93 Transportation Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily of the municipal government, this Ordinance shall be in July 1, 1992. an emergency is deemed to exist, and full force and effect on and after ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #60-72-44 Council Members: David A. Bowers Elizabeth T. Bowles Beverly '12 Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 30999-051192 adopting the Nursing Home Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993, in the total amount of $1,588,049.00. Ordinance No. 30999- 051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, //~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc~ Mr. Joel M. Schianger, Director of Finance Mr. James D. Ritchie, Director, Human Development Mr. Robert F. Hyatt, Manager, Nursing Home Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROi%NOKE, VIRGINIA, The llth day of May, 1992. No. 30999-051192. AN ORDINANCE adopting the annual Nursing Home Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and ending June 30, 1993; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Nursing Home Fund in the fiscal year beginning July 1, 1992, and ending June 30, 1993, shall constitute a Nursing Home Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: REVENUE Operating Non-Operating Total Revenue $1,152,192 383.413 $1,535.605 APPROPRIATIONS Operating Expenses Depreciation Total Appropriations $1,535,605 52,444 $1.5881049 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1992-93 Nursing Home Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. ~aylor M~yor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #18-184-80 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Sincerely, I am attaching copy of Ordinance No. 31000-051192 adopting and establishing a Pay Plan for officers and employees of the City, effective July 1, 1992; providing for merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; repealing Ordinance Nos. 30035-50790 and 30521-51391, adopted May 7, 1990, and May 13, 1991, respectively, to the extent of any inconsistency, effective July 1, 1992. Ordinance No. 31000-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno o pc: The Honorable Jerome S. Howard, Jr., Commissioner of Revenue The Honorable Gordon E. Peters, City Treasurer The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable W. Alvin Hudson, City Sheriff The Honorable Arthur B. Crush, III, Clerk, Circuit Court Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. Robert H. Bird, Municipal Auditor Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schianger, Director of Finance M~'. W*. ~{obert Herbert May 19, 1992 Page 2 pc' Mr. Kit B. Kiser, Director, Public Facilities Mr. William F. Clark, Director, Public Works Mr. James D. Ritchie, Director, Human Development Mr. George C. Snead, Jr., Director, Public Safety Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ibe llth day of May, 1992. No. 31000-051192. AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the City effective July 1, 1992, providing for merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; repealing Ordinance Nos. 30035-50790 and 30521-51391, adopted May 7, 1990, and May 13, 1991, respectively, to the extent of any inconsistency; and providing for an emergency and effective date. BE follows: 1. amended, IT ORDAINED by the Council of the City of Roanoke as Pursuant to S2-69, Code of the City of Roanoke (1979), as there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 1992, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: PAY PLAN FISCAL YEAR 1992-93 PAY GRADE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O MINIMUM ANNUAL $11,585.60 12,165.14 12, 774.32 13,412.62 14,083.94 15,140.06 16,307.72 18,019.30 19,910.80 22,002.50 23,340.72 25,790.44 28,512.12 31,534.36 34,892.78 37,868.48 41,938.78 46,469.02 50,518.78 56,025.58 MIDPOINT ANNUAL $13,614 14, 295 15,011 15,761 16,550 17,791 19,570 21,624 23,894 26,404 29,176 32,238 35,640 39,418 43,616 48,283 53,473 59,249 65, 677 72,836 MAXIMUM ANNUAL $15,642.38 16,424.98 17,247.62 18,109.26 19,015.88 20,441.98 22,830.34 25,226.50 27,874.86 30,802.98 35,011.08 38, 685.66 42,767.92 47,301.54 52,339.30 58,696.56 65,005.98 72,027.80 80,828.80 89,639.16 - 2 - 2. The Pay Plan adopted by this Ordinance shall remain in effect until amended by Council. 3. Pursuant to S2-68, Code of the City of Roanoke (1979), as amended, effective July 1, 1992, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of the City. 4. A merit increase in the amount of 3.0 percent of annual base salary shall be provided each officer or employee achieving satisfactory review of service on his merit review date under merit evaluation procedures promulgated by the City Manager; provided, however, when any such merit increase would cause an officer or employee to exceed the maximum annual pay range applicable to such officer's or employee's position on June 30, 1992, or July 1, 1992, such officer or employee shall receive a merit increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position on June 30, 1992, or July 1, 1992, whichever is greater. The merit review date for all officers and employees shall be July 1, 1992. 5. In order to provide a continuum between minimum and midpoint of each pay range based on days of service in current job, an officer or employee whose base salary does not exceed the midpoint of the pay range after the merit increase provided for in paragraph 4, shall be placed in the pay range at his salary after - 3 - the three percent merit increase or in accordance with the interpolation formula set out below, whichever is greater: Interpolated Salary = Minimum + (days of service in current job up to 2,556 / 2,556) X (Midpoint - Minimum). AS in the case of the merit increase, a satisfactory review of service on July 1, 1992, is required in order to receive the benefits of interpolation. 6. If after the merit increase provided for by Paragraph 4 any officer's or employee's salary is below the applicable minimum for his pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum effective July 1, 1992. 7. Annual salary increments payable on a bi-weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY INCREMENT Appraiser Assistant City Manager Assistant Civic Center Manager Assistant to City Manager for Community Relations Deputy Chief Commissioner of Revenue License Inspector/Auditor City Attorney City Clerk Director of Finance Director of Human Development $ 1,620.00 1,800.00 990.00 1,080.00 1,300.00 1,300.00 1,800.00 1,800.00 1,800.00 1,800.00 Director of Public Safety Director of Real Estate Valuation Manager of Civic Center Municipal Auditor Recreation Supervisor Senior Appraiser Superintendent of Social Services Tax Compliance Auditor Youth Services Planner 1,800.00 1,800.00 990.00 1,800.00 990.00 1,620.00 450.00 1,300.00 900.00 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be terminated as of the date of elimination of such requirement. 8. To the extent of any inconsistency, Ordinance Nos. 30035- 50790 and 30521-51391, adopted May 7, 1990, and May 13, 1991, respectively, are hereby REPEALED. 9. Any increase in compensation due to any officer or employee under this ordinance shall be first paid with the paycheck of July 15, 1992. 10. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #132-429-60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly q~ Fitzpatnck, Jr. James G. Harvey, II William White, Sr Mr. Joel M. Schlanger Secretary City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31001-051192 amending §22.1-44, Normal Service Retirement, and § 22.1-45, Early Service Retirement Allowance, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, relating to participation of members of City Council in the City of Roanoke Pension Plan and establishing certain of the terms and conditions of such membership, effective July 1, 1992; and providing for the sunset of said ordinance should certain existing or future regulations under the Internal Revenue Code promulgated by the United States Department of Treasury regarding the qualification of public sector pension plans become effective. Ordinance No. 31001-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: The Honorable Mayor and Members of the Roanoke City Council The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Mr.. Joel'M. Schlanger May 19, 1992 Page 2 pc: The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donaid S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, Generai District Court Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Caihoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Taliahassee, Florida 32304 Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: May 19, 1992 Joel M. Sehlanger, Director of Finance Mary F. Parker, City Clerk f~, ~7 For app ,opriate transmittal to Mr. John W. Thompson, Actuary, Buck Consultants, Inc., I am attaching two certified copies of the following Ordinances which were adopted by Council on Monday, May 11, 1992: Ordinance No. 31001-051192 Ordinance No. 31002-051192 Ordinance No. 31003-051192 Ordinance No. 31005-051192 MFP: sw Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The llth day of May, 1992. No. 31001-051192. VIRGINIA, AN ORDINANCE amending S22.1-44, Normal Service Retirement, and §22.1-45, Early Service Retirement Allowance, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, relating to participation of members of City Council in the City of Roanoke Pension Plan and establishing certain of the terms and conditions of such membership; providing for an emergency and an effective date; and providing for the sunset of this ordinance should certain existing or future regulations under the Internal Revenue Code promulgated by the United States Department of Treasury regarding the qualification of public sector pension plans become effective. BE IT follows: 1. ORDAINED by the Council of the City of Roanoke as The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new subsection (h) to ~22.1-44, Normal Service Retirement, of Chapter 22.1, Pensions and Retirement: ~22.1-44. Normal service retirement. (h) Benefit calculation rule for council members on or after June 301 1992. For purposes of subsection (c) (but not the minimum benefit under subsection (f)), a member shall have his benefit calculated under subsection (c) at any time he is a council member on or after June 30, 1992 on a basis which treats his actual membership service as of such time as being multiplied by a factor of two (2). 2. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new subsection (f) to §22.1-45, Early service retirement allowance, of Chapter 22.1, Pensions and Retirement: §22.1-45. Early service retirement allowance. *** (f) Benefit calculation rule for council members on or after June 30~ 1992. For purposes of subsection (b) (but not the minimum benefit under subsection (d)), a member shall have his benefit amount calculated under subsection (b) at any time he is a council member on or after June 30, 1992 on a basis which treats his actual membership service as of such time as being multiplied by a factor of two (2). Any such benefit amount determined on the basis of the service crediting provisions of this subsection shall be payable without the reduction provided for in subsection (b). 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. 4. The subsections of the Code of the City of Roanoke added by this ordinance shall automatically be deemed repealed as of the sunset date described below and, except as otherwise provided below, shall have no force and effect on and after the sunset date. For purposes hereof, the sunset date is the effective date as to the City of Roanoke Pension Plan of regulations under §401(a)(4) of the Internal Revenue Code now or hereafter issued by the United States Department of Treasury which would cause the qualification of said Plan under S401(a) of the Internal Revenue Code to be adversely affected because of the operation of subsections added by this ordinance. Based regulations, the sunset would be July 1, 1995. date, the benefit provided by this ordinance member shall be calculated under the provisions as of the day before the sunset date, and such benefit shall be treated as a minimum benefit for the member under the City of Roanoke Pension Plan. The calculation of such minimum benefit shall not be increased for increases in creditable service or average final compensation after such calculation date. ATTEST: any of the on existing As of the sunset for each affected of this ordinance City Clerk. CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNiCiPAL BUILDING ROANOKE, VIRGINIA 24011-15~5 TELEPHO#E: 7~g~1-2431 WlLBURN C. DIBENG, JR. May 11, 1992 WILLIAM X PARSONS MARK ALLAN WILLIAMS $TEVEN J. TALEVl KATHLEEN MARIE KRONAU The Honorable Mayor and Members, Roanoke City Council Roanoke, Virginia Re: Aqenda Items 8.j. and 8.1. Dear Mrs. Bowles and Gentlemen: City Council has on its agenda this evening two ordinances establishing pension benefit calculation rules for City Council members and Council-appointed officers, respectively. The first ordinance (8.j. on your agenda) provides for enhanced membership service credit for Council members serving on or after June 30, 1992. The second ordinance (8.1.) provides for enhanced membership service credit for Council-appointed officers serving on or after June 30, 1992. As a potential beneficiary of the proposed benefit, I obviously have a conflict in advising Council as to legal issues relating to such benefit. Therefore, I am attaching for the consideration of Council two opinions from Wallace M. Starke, Esquire, a pension law expert with Mays and Valentine of Richmond. The first opinion, dated May 6, 1992, holds that the "two for one" service credit rule does not violate minimum participation rules of the Internal Revenue Service and will not before June 30, 1995, violate non-discrimination rules of the Internal Revenue Service. Importantly, Mr. Starke opines that adoption of the benefits should not cause the City of Roanoke Pension Plan (the "Plan") to lose its tax qualified status. The second opinion, dated May 8, 1992, relates to the "sunset" clause applicable to each ordinance. The "sunset" is the effective date as to the Plan of the Department of Treasury's promulgation of regulations under S401(a)(4) of the Internal Revenue Code which would adversely affect qualification of the Plan. Mays and Valentine has approved the "sunset" language incorporated in the two ordinances. The Honorable Mayor and Members Roanoke City Council May 11, 1992 Page 2 By copy of the letter, I am requesting the City Clerk to file a copy of this letter and its attachments in the permanent records of City Council. With kindest personal regards, I am Sincerely y~,u]~s~ W ng, Jr. City Attorney WCDJr:dlj Enclosures cc: Mary F. Parker, City Clerk Council-Appointed Officers o...¢ .....(804) 697-1369 P. O. Box I l aH ,.,~.o 01078.003 May 6, 1992 CONFIDE)ITIAL BY T~T.~COPIER - 703 / 981-2940 Wilburn C. Dibling, Jr., Esq. City Attorney City of Roanoke Office of the City Attorney 464 Municipal Building Roanoke, Virginia 24011-1595 Ret Pension Plan - IR~ Announcement 92-29 Dear Will= This letter is a follow-up to my October 18, 1991 and December 4, 1991 letters in which I explained the effective date rules of the final regulations issued by the Internal Revenue Service (IRS) dealing with IRC Section 401(a)(4) (relating to non-discrimination in contributions and benefits) and IRC Section 401(a)(26) (relating to the minimum participation rule). Those letters generally concluded that the effective date of those rules as to the City of Roanoke Pension Plan would be the plan year beginning July 1, 1993. On February 11, 1992, the IRS issued Announcement 92-29 (a copy of which is enclosed) which delayed the effective date of the final regulations under IRC Section 401(a)(4), but not IRC Section 401(a)(26), until the plan year beginning July 1, 1995 in the case of the City of Roanoke Pension Plan. What this means is that the prior IRS "automatic" approval operating policy (which in May, 1989 was announced as being revoked for non-discrimination benefit testing for plan years beginning in and after 1989) is effectively being continued until the plan year beginning in 1995. Thus, it appears that the "2-for-l" service credit rule might be extended for service, compensation and benefit calculations up through .June 30, 1995 under the City's Pension Plan without violating IRC Section 401(a)(4). As noted above, however, the extension does not apply to the minimum participation rule of IRC Section 401(a)(26). Wilburn C. Dibling, May 6, 1992 Page 2 Jr., Esq. I have briefly reviewed the IRS final regulations dealing with IRC Section 401(a)(26) (relating to the min/mum participation rule). I am of the opinion that a "2-for-l" service credit rule is not prohibited under the minimum participation rule as applied to the City's Pension Plan so long as it is applied only to Council m~mhers and Council appointed officers who served on or before June 30, 1993 (including those who served at any time before the date of adoption of an ordinance amending the Pension Plan -- if that is desired) and/or who serve during a specified period while the "2-for-l" service credit rule is effective. In summary, ~ am of the opinion that an amendment to the City's Pension Plan which adds a "2-for-l" service credit rule which will provide a doubling of the regular benefit prior to, and a minimum benefit equal to double the regular benefit at, a "sunset" date (which is June 30, 1995 or any other date as of which a uniform benefits non-discrimination requirement will become effective for the Pension Plan) on more or less the same basis as was done in June, 1989 should not cause the Pension Plan to lose its tax qualified status. After the sunset date, the minimum benefit determined at the sunset date and without any additional service credit or compensation after the sunset date. 61/773 Enclosure cc~ Carter Glass, Sincerely, Wal~lac~e. Starke Esq. (w/encl.) 2-12-92 (DTR) (No. 29) L - 1 TAXATION, BUDGET AND ACCOUNTING TEXT INTERNAL REVENUE SERVICE ADVANCE ANNOUNCEMENT 92-29, RELATING TO EXTENSION OF EFFECTIVE DATES FOR QUALIFIED PLAN REGULATIONS AND RELATED PROVISIONS, ISSUED FEB. 11, 1992 (TEXT) (The announcement will appear in Internal Revenue Bulletin 1992-9, dated March 2, 1992.) ANNOUNCEMENT 92-29 The Service today announces the following extensions applicable to the nondiscrimination requirements for quali- fied plans: Exteneion of effective date. The effective date for the nondiscrimination regulations under sections 491(aX4), 401(aX17), 401(1), 410(b), 414(r), and 414(s) of the Code will be extended to the f/mt day of plan yearn beginning on or after January 1, 1993. For plans maintained by any organization exempt from tax under subtitle A of the Code, the effective date for these regulations will be extended to the first day of plan years beginning on or after January 1, 1995. Extension of reasonable good faith interpreta- tion period. For years beginning before January 1, 1993, or, in the case of plans maintained by any organization exempt from tax under subtitle A, January 1, 1995, tax- payers may rely on a reasonable good faith interpretation of sections 401(aX4), 401(aX17), 401(1), 410{b), 414(r), and 414(s). Extension of effective data for governmental plans. The special effective date for governmental plans, within the meaning of section 414(d), provided in the relevant nondiscrimination regulations will be ex- tended to the first day of plan years beginning on or after January 1, 1995. Exteneion of 401(b) remedial amendment ~eri- od. The section 401(b) remedial amendment period in which qualified plans must be amended to comply w:th the Tax Reform Act of 1986 and related regulations ts extended through the last day of the 1993 plan year Extension of Alternative II D and other relief provisions. The relief provisions provided m 91-38, 1991-49 I.H.B. 62, December 9, 1991. includml/ extension of reliance on Alternative II D, are ext,,n~led through the last day of the 1993 plan year, These extensions are effective immediately and ~i~ he formally implemented through appropriate moddwat existing regulations, notices, and other documents ,~f applicability. The purpose of this extension is to provide addmo~l for employers and practitioners to review the ned their plans, consider tbeir compliance air ernat ~ ,'~ make any necessary amendments. In addition ~, publication of the final nondiscrimination regul~L Service and the Treasury have received commen~s tial areas for improvement or clarification. Thus ~.-. sion is also intended to provide additional time [,, - :, r these suggestions and work with affected taxp~. .... ~.$ practitioners. As part of their ongoing effort '.,, taxpayer burden, the Service and Treasury speed;, ·, licit additional comments or suggestions for f~, '~' compliance with these regulations, including ~,~fe ' *~'- r~ alternative testing approaches, or ways of sJmpid, -g '-~. data requirements. End of Taxi JOINT COMMITTEE ON TAXATION STAFF DESCRIPTION (JCX-3-92) OF HR 939. "VETERANS' HOUSING AMENDMENTS OF 1991," SCHEDULED FOR MARKUP FEB. 12, 1992, aY HOUSE WAYS AND MEANS COMMITTEE, RELEASED FEn. 1~. ~992 (TEXT) I. Legislative Background H.H. 939 (the Veterans' Housing Amendments of 199t) was reported by the House Committee on Veterans' Affairs on November 6, 1991 (H. Rapt. 102-292, Part I). Section $ of the bill as reported by that committee would clarify the tax treatment of certain waivers and settlements of veterans' indebtedness granted by the Department of Veterans Affairs (the "VA"). {In general, veterans' indebtedness is created when: (1) a veteran receives compensation, pension, educa- tion, or vocational rehabilitation benefits to which the veter- an is not entitled or (2) a veteran defaults on a guaranteed home loan.) H.R. 939 has been sequentially referred to the Committee on Ways and Means for a period ending February 28, 1992 This document provides a description of the rele~ law, the tax-related provisions included tn reported by the Committee on Veterans' possible option for consideration by the Comm~t:~' and Means. II. Description of Tax-Related Provisions Heported by the Committee on Veterans' Affa~m Present ~w In 1986, Internal Revenue Code section 134 wa~ consolidate and set forth the tax treatment ,,I '. ',~ benefits.' Under this section, qualified military ,b~.! excludable from gross income. Any benefits for , .:','-~ ,r former military personnel that are not expressl~ ..· . Copyright © 1992 by THE BUREAU OF NATIONAL AFFAIRS, INC., Washington, D.C. 20037 0092 -6884t92t$0o 50 (604) $97-1359 01078.003 Hay 8, 1992 (:O~TDIB~T tl. ?03 / 981-2940 Wllbu~nC. Diblinq, J~., Zig. City Attorney City et Roanoke 464 ~unicipai Building Roanoke, Virginia 24011-1595 Rot penaifln Plan -,ZRS Ar~_nur~n~n~ 92-29 Dea~Wlllt ! have ~eviawedthe p~oposedo~dAnanoes vhich~ou.faxod to ma (including ~he changes which ye disoulsed ~y telephone today) ~eqazding adding a new "2-£0=-1" lO,ViCe credit rule to the mend~eza and C~ll ~gi~lng ~uly 1, 1902 ~ e~l~ ~ 30~ 1995 o= any ot~ date as o~ which a ~om~nsfAts u~r ~he lnte~l ~nue Code ~ms effee~lve fo~ ~ Pelion Plan (t~e sunset date). Z ,Sm o£ the option that the p=OpOlld c~dAe*ncel should not cause the Pension Plan to loll ltl til qualified status. ~ spoke to Ca,ceE Glass about inoorpo~ating b~ ~efe=ence the IRS effective date (including any change in the ammo) as of which a unl£o~m bini£1tl non-diac~4nitAon ~equl~emint will become e~£eotive £o2 the Pension Plan. CLc~e~ helievel that such as app,-each is not lik~l~ to ba an ~.,~en~tliible delegation o~ authority. His ~easoning is ~ all ~ Co--il ~uld ~ doi~ ia p~idinq a i~le~ p~vision ~o ~he effec~ ~ ~ ~vilion Wallace M. Sta~ke 61/773 Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #184-429-60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. Joel M. Schlanger, Secretary City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31002-051192 providing for membership of certain City officers in the City of Roanoke Pension Plan and establishing the terms and conditions of such membership; amending §22.1-3, Membershil~ generally, and §22.1-4.1, Membership to include Council-appointed officers, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, effective July 1, 1992. Ordinance No. 31002-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~O.~x~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Mr. Joel M. Schlanger May 19, 1992 Page 2 pc: The Honorable Fred L. Hobaek, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Robert H. Bird, Municipal Auditor Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe llth day of May, 1992. No. 31002-051192. AN ORDINANCE providing for membership of certain City officers in the City of Roanoke Pension Plan and establishing the terms and conditions of such membership; amending §22.1-3, Membership generally, S22.1-4.1, Membership to include Council-appointed officers, and S22.1-4.2, Membership to exclude certain officers, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; and providing for an emergency and an effective date. WHEREAS, the City has in its employ a Director of Public Safety and a Director of Human Development who are performing valuable services for the City and its people and who are not members of the City of Roanoke Pension Plan; and WHEREAS, in order to induce these officers to remain in the employ of the City and in consideration of their services, the Council has agreed that such officers should be members of the City of Roanoke Pension Plan with prior service credit; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.1-3, Membership generally, Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new subsection (h): §22.1-3. Membership qenerall¥. (h) On and after July 1, 1992, any Director, appointed by the City Manager and confirmed by City Council pursuant to S7 of the City Charter, who on such date is not a member of the City of Roanoke Pension Plan, shall be a member and shall effective immediately on July 1, 1992, be accorded membership service for service prior thereto as provided in §22.1-4.1. 2. Section 22.1-4.1, Membership to include Council-appointed officers, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained as follows: §22.1-4.1. Membership to include council-appointed officers and directors. (a) On and after June 26, 1989, the city manager, city attorney, director of finance, municipal auditor, director of real estate valuation and city clerk (hereinafter referred to as "council-appointed officers") and their successors shall be members of the City of Roanoke Pension Plan. Any council-appointed officer who was a member of the employees' retirement system on June 30, 1984, shall remain a member of the employees' retirement system. Any council-appointed officer who was not a member of the employees' retirement system on June 30, 1984, shall be deemed a member of the employees' supplemental retirement system and shall be accorded membership service for all service as an employee, whether or not continuous, including services prior to June 26, 1989. (b) On and after July 1, 1992, any director, appointed by the city manager and confirmed by City Council pursuant to §7 of the City Charter, shall be a member of the City of Roanoke Pension Plan. Any such officer who was a member of the employees' retirement system on June 30, 1984, shall remain a member of the employees' retirement system. Any such officer who was not a member of the employees' retirement system on June 30, 1984, shall be deemed a member of the employees' supplemental retirement system and shall be accorded membership service for all service as an employee, whether or not continuous, including services prior to July 1, 1992. 3. Section 22.1-4.2, Membership to exclude certain officers, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained as follows: S22.1-4.2. Membership to exclude certain officers. Notwithstanding any other provisions of this Code, on and after October 1, 1979, any assistant city manager, appointed by the city manager and confirmed by city council pursuant to S21.1 of the City Charter, shall, upon execution of an irrevocable option to participate in a deferred compensation plan approved by city council in lieu of participation in the employees' retirement system or the employees' supplemental retirement system, not be included in membership of the employees' retirement system or the employees' supplemental retirement system. 4. On and after July 1, 1992, any payment by the City to the ICMA Retirement Corporation Deferred Compensation Plan ("ICMA") on behalf of any such Director shall terminate. To the extent and only to the extent that Ordinance no. 24839, adopted September 10, 1979, requires a contribution to ICMA on behalf of any such Director and precludes any such officer from participation in the City of Roanoke Pension Plan, Ordinance No. 24839 is superseded by this Ordinance. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II Wil}iam White, Sr. File #1-38-83-104-162-184-280-429-60 Mr. Joel M. Schlanger, Secretary City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31003-051192 amending §22.1-44, Normal service retirement, §22.1-45, Early service retirement allowance, and §22.1-62, Retirement and service retirement allowance generally, of Chapter 22.1-, Pensions and Retirement, relating to participation of certain City officers in the City of Roanoke Pension Plan and establishing certain terms and conditions of such membership, effective July 1, 1992; and providing for the sunset of said ordinance should certain existing or future regulations under the Internal Revenue Code promulgated by the United States Department of Treasury regarding the qualification of public sector pension plans become effective. Ordinance No. 31003- 051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Wiliett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court Mr. Joe'i M. Schlanger May 19, 1992 Page 2 pc: The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, Generai District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisai, Judge, Generai District Court The Honorable Donald S. Caidweli, Commonweaith's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronaid Albright, Clerk, General District Court Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 223§, Tailahassee, Florida 32304 Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works ~r. Kit B. Kiser, Director, Public Facilities Mr. George C. Snead, Jr., Director, Public Safety Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe llth day of May, 1992. No. 31003-051192. AN ORDINANCE amending S22.1-44, Normal service retirement, §22.1-45, Early service retirement allowance, and §22.1-62, Retirement and service retirement allowance qenerally, of Chapter 22.1, Pensions and Retirement, relating to participation of certain City officers in the City of Roanoke Pension Plan and establishing certain terms and conditions of such membership; providing for an emergency and effective date; and providing for the sunset of this ordinance should certain existing or future regulations under the Internal Revenue Code promulgated by the United States Department of Treasury regarding the qualification of public sector pension plans become effective. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new section (i) to ~22.1-44, Normal service retirement, of Chapter 22.1, Pensions and Retirement: §22.1-44. Normal service retirement. (i) Benefit calculation rule for council-appointed officers on or after June 30~ 1992. For purposes of subsection (c) (but not the minimum benefit under subsection (g)), a member shall have his benefit calculated under subsection (c) at any time he is a council-appointed officer (as defined in §22.1-4.1) on or after June 30, 1992 on a basis which treats his actual membership service as of such time as being multiplied by a factor of two (2). 2. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new subsection (g) to S22.1-45, Early service retirement allowance, of Chapter 22.1, Pensions and Retirement: §22.1-45. Early service retirement allowance. (g) Benefit calculation rule for council-appointed officers on or after June 30~ 1992. For purposes of subsection (b) (but not the minimum benefit under subsection (e), a member shall have his benefit amount calculated under subsection (b) at any time he is a council-appointed officer (as defined in ~22.1-4.1) on or after June 30, 1992 on a basis which treats his actual membership service as of such time as being multiplied by a factor of two (2). Any such benefit amount determined on the basis of the service crediting provisions of this subsection shall be payable without the reduction provided for in subsection (b). 3. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new subsection (f) to ~22.1-62, Retirement and service retirement allowance qenerally, of Chapter 22.1, Pensions and Retirement: §22.1-62. Retirement and service retirement allowance generally. (f) Minimum benefit for council-appointed officers on or after June 30, 1992. Notwithstanding the regular amount of benefit calculated under subsection (c) or and as an alternative to the minimum benefit provided for under subsection (e), a member who is a council-appointed officer on or after June 30, 1992 shall be entitled to a minimum benefit equal to his benefit calculated under the ESRS as of the date he last is a council-appointed officer as though he were a member of the ESRS and not a member of the ERS. Any such minimum benefit determined pursuant to this subsection shall be payable without any reduction otherwise applicable under §22.1-63(a) where such minimum benefit is payable as an early service retirement allowance. municipal ordinance In order to provide of the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. The subsections of the Code of the City of Roanoke added by this ordinance shall automatically be deemed repealed as of the sunset date described below and, except as otherwise provided below, shall have no force and effect on and after the sunset date. For purposes hereof, the sunset date is the effective date as to the City of Roanoke Pension Plan of regulations under §401(a)(4) of the Internal Revenue Code now or hereafter issued by the United States Department of Treasury which would cause the qualification of said Plan under S401(a) of the Internal Revenue Code to be adversely affected because of the operation of any of the subsections added by this ordinance. Based on existing regulations, the sunset date would be July 1, 1995. As of the sunset date, the benefit provided by this ordinance for each affected member shall be calculated under the provisions of this ordinance as of the day before the sunset date, and such benefit shall be treated as a minimum benefit for the member under the City of Roanoke Pension Plan. The calculation of such minimum benefit shall not be increased for increases in creditable service or average final compensation after such calculation date. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-IVmyor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 Council Members: Dawid A. Bowers Elizabeth T Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William White, Sr File #34-103-106-121-133-184-429-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31004-051192 relating to payment of deferred compensation on behalf of Constitutional Officers of the City; and authorizing the Director of Finance to execute all Joinder Agreements with said officers as may be necessary to permit their participation in the International City Management Association Retirement Corporation Deferred Compensation Plan (ICMA), in the amount of $3,750.00, each, effective January 1, 1993. Ordinance No. 31004-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, _~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court The Honorable W. Alvin Hudson, City Sheriff The Honorable Jerome S. Howard, Jr., Commissioner of Revenue The Honorable Gordon E. Peters, City Treasurer Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The llth da3 of May. 1992. No. 31004-051192. VIRGINIA, AN ORDINANCE relating to payment of deferred compensation on behalf of Constitutional Officers of the City; authorizing the Director of Finance to execute any documents required to implement this ordinance; and providing for an emergency. WHEREAS, the Clerk of Circuit Court, Commissioner of Revenue, Commonwealth's Attorney, Sheriff and Treasurer (hereinafter referred to collectively as "Constitutional Officers") are rendering valuable services to this City and its people; and WHEREAS, City Council is desirous of deferring certain compensation to be contributed by the City on behalf of each of such officers to the International City Management Association Retirement Corporation Deferred Compensation Plan (hereinafter "ICMA"); THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Director of Finance is hereby directed to pay to ICMA as deferred compensation on behalf of each of the Constitutional Officers holding office on January i, 1993, and each of their successors the amount of $3,750.00 for the calendar year commencing January i, 1993, and for each calendar year thereafter. 2. The amount contributed on behalf of any such officer shall not exceed the maximum permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis in any calendar year. 3. The Director of Finance shall be authorized, for and on behalf of the City, to execute all Joinder Agreements with such officers as may be necessary to permit their participation in ICMA and any other documents required by ICMA to implement this ordinance. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOI<F CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #429-60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr James G. Harvey, II William WlY~te, Sn Mr. Joel M. Schlanger, Secretary City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31005-051192 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, effective July 1, 1992. Ordinance No. 31005-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. Acree Hayes, President, Retired Employees of the City of Roanoke, 1510 Grayson Avenue, N. W., Roanoke, Virginia 24017 Mr. W. Robert Herbert, City Manager Noel C. ~aylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #429-60 Council Members: David A. Bowem Elizabeth T Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr. Mr. Robert L. Laslie Vice President - Supplements Municipal Code Corporation P. O. Box 2235 TaIlahas. ee, Florida 32304 Dear Mr. Laslie: I am enclosing copy of Ordinance No. 31005-051192 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, effective July 1, 1992. Ordinance No. 31005-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Sue. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The tlth day of May, 1992. No. 31005-051192. AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The retirement allowance payable on account of certain members of the City of Roanoke Pension Plan being defined in Paragraph 2 infra who retired prior to July 1, 1991, shall effecsive July 1, 1992, be increased by three (3) percent of itself. 2. The increase in benefits provided for in Paragraph 1 of this ordinance shall apply to the following categories of persons entitled to receive benefits under the City of Roanoke Pension Plan only: Any member of the Employees' Supplemental Retirement System (hereinafter "ESRS") or of the Employees' Retirement System (hereinafter "ERS") retired under §22.1-44, Normal Service Retirement, or under ~22.1-62, Retirement and Servic~ Retirement Allowance Generally, respectively, of the Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), provided such member shall have at least one hundred and twenty (120) months of creditable service; or Any member of ESRS or ERS retired under ~22.1-47, Nonoccupational Disability Retirement Allowance, or under §22.1-65, Nonoccupational Disability Retirement Allowance, respectively, of the City Code, provided such member shall have at least one hundred twenty (120) months of creditable service; or Any member of ESRS or ERS retired under S22.1-48, Occupational Disability Retirement Allowance, or under S22.1-66, Occupational Disability Retirement Allowance, respectively, of the City Code, regardless of number of years of creditable service; or Any member of the ESRS retired under ~22.1-45, Early Service Retirement Allowance, or ~22.1-46, Vested Allowance, or any member of ERS retired under §22.1-63, Early Service Retirement Allowance, or ~22.1-64, Vested Allowance, of the City Code; or Any surviving spouse of a member, provided such surviving spouse is entitled to benefits under Article III, Employees' SuDDlemental Retirement System, or under Article IV, Employees' Retirement System, of Chapter 22.1, Pensions and Retirement, of the City Code, and further provided that the deceased member through whom the surviving spouse is entitled to benefits would qualify, if alive, under paragraphs 2.a., 2.b., 2.c., or 2.d of this ordinance; or Any member retired under Article V, Police and Fire Department Pension Plan as of December 31~ 1945, of Chapter 22.1, Pensions and Retirement, of the City Code, or the surviving spouse of any such member. 3. Effective July 1, 1993, any member of the City of Roanoke Pension Plan (hereinafter "member") retired prior to July 1, 1992, or any surviving spouse of such member (hereinafter "surviving spouse"), provided such member or surviving spouse qualifies under Paragraph 2 supra on July 1, 1993, shall be entitled to a lump sum payment in the amount of three (3) percent of such member's or surviving spouse's annual retirement allowance, not including any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, calculated as of July 1, 1993. Such lump sum payment shall be made on or before July 31, 1993. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on July 1, 1992. ATTEST: City Clerk. DATE= FROM= SUBJECT= May 6, 1992 Honorable Mayor and Members of City Council W. Robert Herbert and Joel M. Schlanger Cost of Living Raise for Retirees - FY93 and FY94 Certain members of the city of Roanoke Pension Plan have not received a permanent cost-of-living adjustment since July 1, 1989, as Ordinance No. 29558, dated May 8, 1989, provided the supplemental benefits be provided as a permanent cost-of-living payment effective July 1, 1989, and a lump sum payment as of July 1, 1990. As you are aware, no cost-of-living adjustment was provided last year (FY91) due to the City's financial position. Certain retirees have requested that future COLA's be made permanent as they felt that a one-time payment is good for one year but does not help them for future years. However, other retirees have informed us that they like the one-time payments as that provides them with a lu~np sum that would be spent for a major purchase or they have the alternative of budgeting the amount over the twelve month period. After much study and consideration, we recommend the following to you= That effective July 1, 1992, and payable July 31, 1992 a permanent increase shall be made to a member.s or surviving spouse's Honorable Mayor and Members of City Council May 6, 1992 Page 2 annual retirement allowance who retired as of July 1, 1991 and that meets the following criteria= Any member retired under normal service with at least 10 years of creditable service; or Any member retired on non-occupational disability with at least 10 years of creditable service or any member retired on occupational disability, regardless of service; or 3. Any member retired under early service retirement, vested service retirement; or 4. Any surviving spouse of a member who was entitled to a benefit, provided that the deceased member would have qualified under (1), (2), or (3) above; or Any member retired under Chapter 2, Police and Fire Pensions prior to January 1, 1946, or the surviving spouse of any such member. Out of a total number of 1,097 receiving benefits as of April 30, 1992, 893 general employees, or 81%, would be eligible for this increase under the above guidelines. The total annual increase in retirement allowances would be $147,241 or an average annual retirement allowance increase of $164.88. A 3% permanent COLA is estimated to cost $1,100,000 funded actuarlally over 20 years. We have also received our actuarial rate for the fiscal year beginning July 1, 1992. The rate has increased from last year's rate of 12.39% to 12.50%, reflecting the impact of the voluntary retirement program. Following is a history of our actuarial Honorable Mayor and Members of city Council May 6, 1992 Page 3 rates for the past few years. July 1, 1983 14.10% July 1, 1984 14.89% July 1, 1985 14.85% July 1, 1986 13.69% July 1, 1987 13.15% July 1, 1988 12.07% July 1, 1989 12.61% July 1, 1990 12.11% July 1, 1991 12.39% July 1, 1992 12.50% We recommend that a one-time lump sum payment of $250,000 be paid directly into the Pension Plan from any year-end balances prior to determination of the CMERP Fund at the end of fiscal year 1992 in order to partially address funding the permanent COLA for eligible members beginning July 1, 1992. We also recommend that for the fiscal year beginning July 1, 1993, that a 3% lump sum payment be made July 2, 1993, to certain members of the City of Roanoke Pension Plan who meet the same above criteria. This 3% lump sum payment will be based on their new monthly benefit effective July 1, 1993. This increase will cost approximately $160,000 and would be funded from any year-end balance at the end of flscal year 1993 before any CMERP funds are designated. City Manager WRH/JMS:s 1rector of Fina~ JOEL M. 8CHI. ANGER Oiractor of Finance CITY OF ROANOKE DEPARTMENT OF FINANCi " 215 Church Avenue, S.W., Room 461 · May 27, 1992 Telephone: ('/'03) g61-2821 Telecopler: (70~) ~1-2940 John W. Thompson, Actuary Buck Consultants, Inc. Xerox Centre 55 West Monroe Street, Suite 1700 Chicago, Illinois 60603 Dear John: I am enclosing for your records copies of ordinances passed by the Roanoke City Council on Monday, May 11, 1992. You would usually receive these directly from our City Clerk, Mary Parker, but she was kind enough to let me forward them to you so I could provide you some explanation. Ordinance No. 31005-051192 - provides for a permanent cost of living raise effective July 1. 1992 of 3% for certain retirees. I believe the categories for those who are eligible are equal to previous years. One interesting point is the fact that the ordinance was drafted to specifically exclude those retirees who retired under our early out program. Their effective date of retirement was July 2, 1991 and thus are not eligible for this permanent COLA. Paragraph 3 provides for a lump sum payment effective July 1, 1993 for those eligible in the categories listed under paragraph 2. The "early out" program retirees wil% be eligible for the lump sum payment but only on their retirement allowance - not on their incentive payment. City Council has agreed to partially fund the permanent COLA at the end of this fiscal year by transferring $250,000 directly from the General Fund to the Pension Plan prior to the determination of any FY92 fund balance. City Council has also agreed to fund the entire actual cost of the lump sum payment to be granted on July 1, 1993 from any year end balance at the end of fiscal year 1993. Ordinance No. 31003-051192 - this ordinance extends the "2 for 1" program which per past ordinance was a frozen benefit as of 6/30/89. The ordinance extends it to 6/30/95 per Section ~ - and will automatically extend should the IRS extend the date again. This is for Council-appointed officers. John Thompson' May 27, 1992 Page 2 Ordinance No. 31001-05119~ - extends the "2 for 1" program for City Council members in the same fashion as for Council-appointed officers. Ordinance No. 31002-051192 - provides that the Director of Human Development (James Ritchie) and the Director of Public Safety (George Snead) be placed back into the Retirement System effective 7/1/92 and credited with all past service. Prior to this they received deferred compensation in lieu of the Retirement System credit. No contribution will be made on their behalf to fund their past service. I hope this clarifies the action that City Council has taken regarding the Retirement System. Should you have any questions, please call me. Sincerely, J.oI ~. Schlanger DiD ~or of Finance JMS:s Enclosures cc: ~ary F. Parker, City Clerk Doris Peters, Retirement Administrator Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOI(F, CITY COUNCIL 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #24A-79-60 Council Members: David A. Bowers Elizabeth T. Bowles Beverly T. Fitzpatrick, Jr. James G. Harvey, II William White, Sr Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31006-051192 amending and reordaining §32- 190, Levied~ amount, Code of the City of Roanoke (1979), as amended, establishing a new cigarette tax rate of $.007 per cigarette, effective July 1, 1992. Ordinance No. 31006-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court Mr. W. Robert Herbert May 19, 1992 Page 2 pc: The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Jerome S. Howard, Jr., Commissioner of Revenue The Honorable Gordon E. Peters, City Treasurer The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1992. No. 31006-051192. AN ORDINANCE amending and reordaining §32-190, Levied; a~ount, Code of the City of Roanoke (1979), as amended, to establish a new cigarette tax rate of $.007 per cigarette; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 32-190, Levied~ amount, Code of the City of Roanoke (1979), as amended, is amended and reordained as follows: ~32-190. Levied; amount. In addition to all other taxes of every kind now imposed by law, there is hereby levied and imposed by the City, upon each and every sale of cigarettes, a tax equivalent to $.007 per cigarette (seven mills per cigarette) sold within the City, the amount of such tax to be paid by the seller in the manner and at the time prescribed in this Article. 2. This ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Noel C. Taylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 May 19, 1992 File #24A-60-79 Council Members: David A. Bowers Elizabeth T Bowles Beverly T Fitzpatrick, Jr James G. Harvey, II William White, Sr. Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31007-051192 amending and reordaining §32- 240, Levied; rate, Code of the City of Roanoke (1979), as amended, establishing a new transient occupancy tax rate, effective July 1, 1992. Ordinance No. 31007- 051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Wiliett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorahie Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorahie Fred L. Hoback, Jr., Judge, Juvenile and Domestic Reiations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court Mr. W: kobert Herbert May'19, 1992 Page 2 pc: The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Jerome S. Howard, Jr., Commissioner of Revenue The Honorable Gordon E. Peters, City Treasurer The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. RonaId Albright, Clerk, General District Court Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1992. No. 31007-051192. AN ORDINANCE amending and reordaining S32-240, Levied~ rate, Code of the City of Roanoke (1979), as amended, to establish a new transient occupancy tax rate; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 32-240, Levied; rate, Code of the City of Roanoke (1979), as amended, is amended and reordained as follows: S32-240. Levied; rate. There is hereby imposed and levied on each and every transient a tax equivalent to five (5) percent of the total amount paid for room rental by or for such transient to any hotel. 2. Where any hotel has entered in to a written contract prior to May 11, 1992, which contract provides for room rental to transients at a fixed price which includes all taxes, then each room rental under such contract shall be subject to a tax at the rate of four (4) percent of the total amount paid for such rental. 3. This ordinance shall be in full force and effect on and after July 1, 1992. ATTEST: City Clerk. Office of the City Clerk May 13, 1992 File #309 The Honorable James R. Olin Room 706, CorEast Building 406 First Street, S. W. Roanoke, Virginia 24011 Dear Congressman Olin: I am enclosing copy of Resolution No. 31009-051192 requesting that you pursue inclusion of the City of Roanoke in the Appalachian Regional Commission. Resolution No. 31009-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:gd Enclosure pc: Mr. W. Robert Herbert, City Manager Mr. Wayne G. StricklAnd, Executive Director, Fifth plAnuing District Commission, P. O. Box 2569, Roanoke, Virginia, 24010 Mr. Brian J. Wishneff, Chief, Economic Development Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, lhe llth Day of May, 1992. No. 31009-051192. VIRGINIA, A RESOLUTION requesting the U.S. Congressman for the Sixth District to pursue the inclusion of the City of Roanoke in the Appalachian Regional Commission. WHEREAS, the Appalachian Regional Commission (ARC) was formed in 1965 to enhance the economic development and the quality of life of the people in the Appalachian area of the United States; and WHEREAS, ARC, through its federal, state and local partnership, has pursued its mission in a very effective manner by supporting local economic development projects and could be of great assistance.to the City of Roanoke in its economic development efforts; and WHEREAS, the City of Roanoke has significant economic linkages with the counties and cities in the ARC region of western/southwestern Virginia and southeastern West Virginia, and recognizes the need to approach economic development from a regional perspective; and WHEREAS, the ARC region currently includes three counties adjacent to and having close economic and social ties with the City of Roanoke; and WHEREAS, the City of Roanoke's ability to promote industrial growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the Appalachian Regional Commission. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City of Roanoke, Virginia requests Sixth District Congressman Jim Olin to pursue the inclusion of the City of Roanoke in the membership of the Appalachian Regional Commission. 2. The City Clerk is directed to transmit Congressman Olin an attested copy of this resolution. ATTEST: City Clerk. May 11, 1992 Honorable Mayor and Members of Council Roanoke, Virginia Dear Council Members: SUBJECT: Appalachian Regional Commission I. BACKGROUND: Appalachian Reqional Commission (ARC) was created by Congress in 1965 as a mechanism for building a better economy and quality of life for the people of the Appalachian region. The Virqinia portion of the ARC encompasses 21 counties, the easternmost is Pulaski and to the north Covington and Clifton Forge. Participation in the ARC was rejected in the 1960's by officials in Roanoke because the perceived poor image of being associated with Appalachia. II. CURRENT SITUATION: Appalachian Regional Commission continues to fund a number of programs. Over the last few years funds from ARC have been used to support the solid waste recycling effort in the Allegheny Highlands, special vocational programs as Jackson River Vocational School, special literacy programs in the Allegheny Highlands, site improvements for the Covington Industrial Park and Allegheny County Industrial Park. ARC funds have been used in other Virginia communities to fund geographic information systems, childcare centers, water/sewer line expansion and industrial access roads. Conqressman Richard Boucher has introduced leqislation to amend the Appalachian Regional Development Act to include Montgomery County in the Appalachian Region. Fifth Planninq District Commission has been working with Congressman Olin to submit a similar resolution which would consider Roanoke Valley governments for inclusion in the Commission area. Members of Council May 11, 1992 Page 2 Roanoke City governments would not meet the criteria that is normally used to qualify a community in the region. They are: Per capita market income no greater than 67% of the U.S. average. Property rate at 150% of the U.S. average or greater. Three year unemployment at 150% of the U.S. average or greater. Eo Fifth Planning District Commission staff, in conversations with the ARC staff, have been led to believe that although Roanoke Valley governments don't meet those criteria, a successful argument could be made about the link between the Roanoke Valley and those counties in Western Virginia that do qualify. That is, what happens in the Roanoke Valley can have a dramatic effect on those Appalachian Region communities. Fifth Planning District Commission has asked Roanoke Valley governments to pass a resolution that would support Congressman Olin's efforts to get Roanoke Valley governments included in the ARC. III. ISSUES: A. Timing. B. Benefits. IV. ALTERNATIVES: Recommend Roanoke city Council pass the attached resolution in support of Congressman Olin's effort to pursue the city of Roanoke's membership in the Appalachian Region Commission. Timing is important in that Congressman Olin will be appearing before the House Public Works Committee on May 14, 1992. Benefits would be, if he succeeds in getting Roanoke Valley governments included, to make us eligible for a variety of grant programs for which we are not now under consideration. Image problems and concerns associated with being a part of ARC are not as much an issue today as they were Members May 11, Page 3 of Council 1992 20-25 years ago. Major cities in the ARC include Huntsville and Birmingham, Alabama; Charleston, West Virginia; portions of Atlanta, Georgia; portions of Lexington, Kentucky; Pittsburgh, Pennsylvania; Asheville and Winston-Salem, North Carolina; Greenville and Spartanburg, South Carolina and Chattanooga and Knoxville, Tennessee. Do not support the attached resolution in support of Congressman Olin's effort to pursue our jurisdiction membership in the Appalachian Region Commission. RECO~ENDATION: Recommend Alternative A. Roanoke city Council pass the attached resolution in support of Congressman Olin's effort to pursue our jurisdictions membership in the Appalachian Region Commission. Respectfully submitted: W. Robert Herbert City Manager WRH/BJW:kkd cc: city Attorney Director of Finance Management and Budget Wayne strickland, Fifth Planning District Commission Chief, Economic Development Noel C. 'lhylor Mayor Howard E. Musser Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: ( 703 i 981-2541 May 19, 1992 File #178-53B Council Members: David A. Bowers Elizabeth '1~ Bowles Beverly '1~ Fitzpatrick, Jr James G. Harvey, II William White, Sr Mr. Alton L. Knighton, Jr., Attorney Woods, Rogers & Hazlegrove Dominion Tower, Suite 1400 10 South Jefferson Street P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Knighton: I am enclosing copy of Resolution No. 31010-051192 approving issuance of bonds of the City of Roanoke Redevelopment and Housing Authority for the benefit of Michael G. Morgan, to the extent required by Section 147(f) of the Internal Revenue Code of 15~6, as amended and Section 15.1-1378.1 of the Code of Virginia, 1950, as amended. Resolution No. 31010-051192 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 11, 1992. Mary F. Parker, CMC/AAE City Clerk MFP: sw gnc. pc: Mr. Robert W. Glenn, Jr., Chairperson, City of Roanoke Redevelopment and Housing Authority, 1878 Arlington Road, S. W., Roanoke, Virginia 24015 Mr. H. Wesley White, Acting Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance The 11th day of May, 1992. No. 31010-051192. VI'RGZNrA A RESOLUTION approving the issuance of bonds of the City of Roanoke Redevelopment and Housing Authority (the "Authority") the benefit of Michael G. Morgan (the "Developer,,), to the extent required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.1-1378.! of the Co~e of Virginia of 1950, as amended (the "Virginia Code,,). WHEREAS, the Authority has considered the application of the Developer for the Issuance of the Authorlty's ~evenue bonds o~ notes in an amount not to exceed $4,600,000 (the "Bonds") to assist the Developer (or a corporation of which he Is the ~aJority stockholder or a limited Partnership of which he or such a corporation Is the general paz~cner) in the acquisition, rehabilitation and equipping of a 168-unit aPar~aent complex located at 100 Kimball Avenue An the City of Salem, known aa Mount Regis Village Apartments (including all common areas and facilities comprising a part of such complex, the "Facility,,), and has held a public hearing thereon on May 1992~ and WHEREAS, the Facility will be owned and operated by the Developer (or such corporation or limited par~nership), except that the Facility migh~ be managed by an unrela~ed entity employed for that purpose by the owner of the Faclllty~ and Clty o£ ROanoke, Virginia (the "City,.), and the Council of the the CttF; and WHEREAS, the Authority has requested that the Council approve the issuance of the Bonds to co~ply with Section 147(f) of the Code and Section 15.1-1378.1 of the Virginia CodeI and WHEREAS, the Authority ~as recommended that the Council approve the issuance of the Bonds) THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROA/~OKE, VIRGINIA AS FOIJ~DWB: 1. The Council hereb~ approves the financing of the Facility and the issuance of the Bonds ~ the Authority for the benefit of the Developer (or sUCh corporation or limited Partnership), as required by Section 147(f) of the Code and Section 1~.1-1378.1 of the Virginia Code, to permit the Authority to assist in the financing of the Facility. 2. Approval of the issuance of the Bonds, as required b~ Section 147(f) of the Code and Section 15.1-1378.! of the Virginia Code, does not constitute an endorsement of the Bonds, ~he creditworthiness of the Develope~ (or such corporation or limited partnership) or the flnanclal viability of the Facility. The Bonds shall prOVide that neither the Commonwealth of Virginia (the Commonwealth) nor any politics! subdivision thereof, including the City, the Authority end the City of Salem, aha~l be obligated to pay the Bonds or the ~nteres~ thereon or other costs -2- incident thereto except from the revenues and moneys pledged therefor and that neither the faith or credit nor the taxlng power of the Commonwealth or any pol£tical subdivision thereof, including the City, the Authority and City of Salem, shall be pledged thereto. 3. For purgoaes of Section 36-19 (9) of the Virqinia Code, the Council approves the loan of the proceeds of the Bonds by the Authority to the Developer (or such corporation or limited partnership) to finance the Facll~¥ and thereby aamis~ in planning, developing, acquiring, constructing, rehabilitating and equipping rea~dentiai buildings. 4. This resolution shall taka effect immediately upon its adoption. ATTESTs C~ty Clark -3- REPORT OF PUBLIC HEARING A public hearing was conducted by the City of Roanoke Redevelopment and Housing Authority (the Authority) at 12:30 p.m. on May 11, 1992 on the application of Michael G. Morgan (the Developer), requesting the Authority to issue up to $4,600,000 of its revenue bonds or notes (the Bonds) to assist the Developer (or a corporation of which he is the majority stockholder or a limited partnership of which he or such a corporation is the general partner) in the acquisition, rehabilitation and equipping of a 168-unit apartment complex (the Facility) located at 100 Kimball Avenue in the City of Salem, Virginia and known as Mount Regis Village Apartments. Notice of such hearing was published on April 27, 1992 and May 4, 1992 in the Roanoke Times & World- News. The public hearing was held at the Authority's office, 2624 Salem Turnpike, N.W., Roanoke, Virginia. At the meeting those persons interested in the issuance of the Bonds or the location and nature of the Facilities were given the opportunity to present their views. The public comments, if any, received at the meeting are summarized in the exhibit attached hereto. After such hearing, the Authority voted to recommend the approval of the Bonds to the City Councils of the City of Roanoke, Virginia and the City of Salem, Virginia (collectively, the Councils). Accordingly, the Authority hereby recommends to the Councils that they approve the issuance of the Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended. Dated May 11, 1992. CITY OF ROANOKE REDEVELOPMENT AND HOUSING A~ffiHORI TY v Chair~_wh t #A4952 EXHIBIT The following public comments were received: None #A4952 FISCAL IMPACT STATEMENT Applicant: Facility: Michael G. Morgan Date: May 11, 1992 A 168-unit apartment complex located at 100 Kimball Avenue in the City of Salem, Virginia, known as Mount Regis Village Apartments 1. Maximum amount of financing sought $ 4,600,000 2. Estimated taxable value of the facility's real property to be constructed in the municipality $ 300,000 3. Estimated real property tax per year using present tax rates $ 40 282 4. Estimated personal property tax per year using present tax rates $ 135 5. Estimated merchants' capital tax per year using present tax rates $ N/A 6. Estimated dollar value per year of goods and services that will be purchased locally $ 100,000, 7. Estimated number of regular employees on year round basis 5 8. Average annual salary per employee $, 16,298 City of Roanoke Redevelopment and Housing Authority If one or more of the above questions do not apply to the facility, indicate by writing "N/A" on the appropriate line. * Plus additional $900,000 to be expended with respect to rehabilitation of facility M~40736 DATE APPROVED ITEM NO. RESOLUTION NUMBER RESOLUTION RECOMMENDING THAT THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA APPROVE THE ISSUANCE OF REVENUE BONDS BY THE AUTHORITY WHEREAS, Michael G. Morgan (the Developer) has requested the City of Roanoke Redevelopment and Housing Authority (the Authority) to assist the Developer (or a corporation of which he is the majority stockholder or a limited partnership of which he or such a corporation is the general partner) in the acquisition, rehabilitation and equipping of a 168-unit apartment complex located in the City of Salem, Virginia, known as Mount Regis Village Apartments (the Facility), and the Authority has agreed to do so by the issuance of its revenue bonds or notes in an amount not to exceed $4,600,000 (the Bonds), upon terms and conditions to be mutually agreed upon between the Authority and the Developer; and WHEREAS, a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and by Section 15.1-1378.1 of the Code of Virginia of 1950, as amended (the Virginia Code); NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: 1. The Authority hereby recommends that the City Council of the City of Roanoke, Virginia (the Roanoke Council) and the City Council of the City of Salem, Virginia (the Salem Council) approve the financing of the Facility and the issuance of the Bonds and, for purposes of Section 36-19 (9) of the Virginia Code, the loan of the proceeds of the Bonds by the Authority to assist in planning, developing, acquiring, constructing, rehabil- itating and equipping residential buildings. 2. The officers of the Authority are hereby authorized and directed to deliver to the Roanoke Council and the Salem Council (a) a reasonably detailed summary of the comments expressed at the aforesaid public hearing, (b) a fiscal impact statement concerning the Facilities in the form specified in Section 15.1- 1378.2 of the Virginia Code, and (c) a copy of this resolution, which constitutes the recommendation of the Authority that the #A2744 Roanoke Council and the Salem Council approve the financing of the Facility and the issuance of the Bonds. 3. For purposes of the resolution relating to the Facility which was adopted by the Authority on February 11, 1991, the term "rehabilitation" shall be deemed to encompass equipping. 4. This resolution shall take effect immediately upon its adoption. #A2744 --2--