HomeMy WebLinkAboutCouncil Actions 06-15-92(31048)
REGULAR WEEI~Y SESSION
ROANOKE CITY COUNCIL
June 15, 1992
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. Mayor Taylor was absent.
The Invocation was delivered by Vice-Mayor Howard E. Musser.
The Pledge of Allegiance to the Flag of the United States of America
was led by Vice-Mayor Howard E. Musser.
Adopted Resolution No. 31048-061592 reco~onizing thc outstanding
achievements of Sandra W. Ryals, Nurse Manager, Roanoke City Health
Dep~huent, who was honored as Virginia's Public Health Nurse of thc Year.
(6-O)
Pre~ntation by the Greater Raleigh Court Civic League. Mr.
Robert N. Turcotte, Spokesperson.
At this point, 2:30 p.m., Council Member Fitzpatrick left the meeting.
C-1
C-2
C-3
BID OPENINGS
A. Bids for the Roanoke City Jail infill, second floor.
Ten bids we~ ref~fed to a gommil~ee composed of Messrs. William
Vfnite, Sr., Chairperson, William F. Clark, Kit B. Kiser and W. Alvin
Hudson for tabulation, report and recommeodarion to Council.
CONSENT AGENDA
(APPROVF. D 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROLrrINE BY THE VICE-MAYOR AND
MFMBERS OF CITY COUNCIL AND WIIJ. BE ENACTED BY ONE
MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WII.L
BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRF~D, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERF. D SEPARATF. LY.
A communication from Mr. Delvis O. "Mac" McCadden, Council
Member-Elect, tendering his resignation as a member of the Roanoke Public
Library Board and the Roanoke Civic Center Commission.
RECOMMENDED ACTION: Receive and file the communication and
accept the resignation with regret.
A communication from The Reverend C. Nelson Harris tendering his
resignation as a member of the Special Events Committee.
RECOMMENDED ACTION: Receive and file the communication and
accept the resignation with regret.
Qualification of Ms. Corinne B. Gott and Ms. Mollie C. Deberry as
members of the Youth Services Citizen Board for temps ending May 31,
1995.
RECOMMENDED ACTION: Receive and file.
2
REGULAR AGENDA
HEARING OF ClTIT~.NS UPON PUBLIC MATI'ERS:
Request to address Council with regard to objectives and
accomplishments of the Roanoke City School Board for 1991-92. Mr.
Finn D. Pincus, Chairperson.
Deferred indefinitely.
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from Mr. W. Robert Herbert, Chairperson, Roanoke
Regional Airport Commission, requesting formal approval of the
Commission's fiscal year 1992-93 Budget and Proposed Capital
Expenditures.
Adopted Resolution No. 31049-061592. (5-0)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
1. A report with regard to the curfew law.
Referred to the City Attorney for preparation of the proper
ao
2. A report with regard to refuse collection.
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
3
o
o
o
A report recommending appropriation of $61,250.00 for current
year operating costs for the Roanoke Civic Center, and transfer
of $12,844.00 to cover the cost of fire damage repairs in the
Civic Center Auditorium.
Adopted Budget Ordinance No. 31050-061592. (5-0)
A report recommending adoption of proposed revenue
enhancement and operating efficiency measures for the Police
Department.
Deferred until the next regular meeting of Council on Monday,
June 22, 1992.
A report with regard to modification of provisions of the 1991
Rental Rehabilitation Program.
Adopted Resolulion No. 31051-061592. (5-0)
A report recommending concurrence in recommendations
submitted by the City Manager's Follow-Up Task Force on
Homelessness for allocation of $41,000.00 in Emergency Shelter
Resource Funds, and authorization to execute sub-grant
agreements with Roanoke Area Ministries, Roanoke Valley
Trouble Center, Inc., and Total Action Against Poverty.
Adopted Resolution No. 31052-061592. (5-0)
A report recommending approval and implementation of a Paid
Leave and Extended Illness Policy for all City employees hired
on and after July 1, 1992.
Adopted Ordinance No. 31053-061592. (5-0)
A report recommending approval of an amendment to the
Roanoke Valley Resource Authority Members Use Agreement.
Adopted Ordinance No. 31054--061592. (5-0)
4
A report recommending execution of an amendment to the
contract with Dewberry and Davis, in the amount of
$1,194,650.00, for Phase II Environmental Site Assessment, in
connection with the Roanoke River Flood Reduction Project.
Adopted Budget Ordinance No. 31055-061592 and Resolution
No. 31056-061592. (5-0)
b. DIRECTOR OF FINANCE:
1. A report recommending closeout of certain accounts in
connection with completed Capital Projects.
Adopted Budget Ordinance No. 31057-061592. (5-0)
A report recommending transfer of funds between various
departments to provide sufficient funds for internal services for
the remainder of the fiscal year.
Adopted Budget Ordinance No. 31058-061592. (5-0)
6. REPORTS OF COMMITrEEs:
A report of the Citizens' Services Committee submitting
recommendations for funding of qualified agencies for fiscal year
1992-93; recommending negotiation of a contract with The Salvation
Army for provision of services to citizens under the Homeless Housing
Program and/or Abused Women's Shelter; and transfer of $279,685.00
therefor. Mr. James D. Ritchie, Chairperson.
Adopted Budget Ordinance No. 31059--061592 and Resolution No.
31O60-O61592. (5-0)
7. UNFINISI- D BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RFSOLUTIONS:
OF
ao
Ordinance No. 31037, on second reading, rezoning a tract of land
containing 0.38 acre, more or less, located at 1004 Whitney Avenue,
N. W., at the intersection of Williamson Road, Whitney Avenue and
Woodbury Street, identified as Official Tax Nos. 2190707 and
2190708, from RM-1, Residential Multi-Family, Low Density District,
to C-2, General Commercial District, subject to certain conditions
proffered by the petitioners.
Adopted Ordinance No. 31037-061592. (5-0)
Ordinance No. 31038, on second reading, amending subsections (d)
and (e) of §36.1-642, Review ~, of Chapter 36.1, Zoning.
Code of the City of Roanoke (1979), as amended; and adding new
§36.1-724, Penal _t3' for wrongful demolition of historic buildings, to
Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as
amended; such amended section relating to the review procedure of a
decision by the Architectural Review Board and the length of time a
certificate of appropriateness is valid; and the new section providing a
penalty for wrongful demolition of historic buildings.
Adopted Ordinance No. 31038-061592. (5-0)
9. MOTIONS AND MISCi~.I.I.ANEOUS BUSINESS:
Inquiries and/or comments by the Vice-Mayor and Members of City
Council.
Adopted Budget Ordinance No. 31061-061592 and Ordinance No.
31062-061592. (5-0)
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER I-IF. ARINGS OF CITIZFt. NS:
6
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 15th day of June. 1992.
No. 31048-061592.
VIRGINIA,
A RESOLUTION recognizing the outstanding achievements of
Sandra W. Ryals, Nurse Manager, Roanoke City Health Department, who
has been honored as Virginia's Public Health Nurse of the Year.
WHEREAS, Sandra W. Ryals, Nurse Manager, Roanoke City Health
Department, has been honored as Virginia's Public Health Nurse of
the Year, an award presented to Ms. Ryals by Governor L. Douglas
Wilder on May 7, 1992;
WHEREAS, Ms. Ryals has served with the Virginia Department of
Health for 22 years, including 16 years as Nurse Coordinator of
Children's Special Services in Southwest Virginia and 6 years as
Nurse Manager of the Roanoke City Health District;
WHEREAS, Ms. Ryals has been a leading force in establishing a
number of innovative health care programs, including the
Comprehensive Health Investment Project ("CHIP"), a public-private
partnership funded in part with a $1.5 million grant from the
Kellogg Foundation which provides quality health care and case
management to hundreds of children who might otherwise receive
little or no health care;
WHEREAS, Ms. Ryals was also the only nurse to serve on the
Governor's Task Force on Child Health and is currently serving her
second year as President of the Virginia Nurses' Association, the
State's largest association for professional nurses; and
WHEREAS, City
outstanding achievements
THEREFORE, BE IT
Roanoke as follows:
1. City Council
Council is desirous of
of Ms. Ryals;
RESOLVED by the Council
recognizing the
of the City of
adopts this means of recognizing the
outstanding achievements of Sandra W. Ryals, Nurse Manager, Roanoke
City Health Department, and City Council extends to Ms. Ryals its
congratulations upon her being honored as Public Health Nurse of
the Year and its appreciation for her outstanding services to this
City and and its citizens.
2. The City Clerk is directed to forward an attested copy of
this resolution to Ms. Ryals.
ATTEST:
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENTAL COI~IUNICATION
DATE:
TO:
FROM:
RE:
May 27, 1992
Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
Resolution honoring Sandra W. Ryals
Pursuant to your request of May 20, 1992, on behalf of Mrs.
Bowles, I am attaching a resolution honoring Sandra W. Ryals in
recognition of being selected as State Public Health Nurse of the
Year.
WCD:f
Attachment
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE: May 20, 1992
TO:
Wilburn C. Dibling, Jr., City Attorney
FROM:
Mary F. Parker, City Clerk
Council Member EHzabeth T. Bowles has requested that a measure be
prepared for adoption by Council in the very near future commending
Sandra W. Ryals in recognition of being selected as State Public Health
Nurse of the Year.
Your assistance will be sincerely appreciated.
MFP: sw
pc: Ms. Sandra H. Eakin, Deputy City Clerk
May 11, 1992
COMMONWEALTH of VIRGINIA
Roanoke City Health Department
515 EIGHTH STREET, S.W.
ROANOKE, VIRGINIA 24~16
(703) 857-7600
Mrs. Elizabeth Bowies
3637 Grandview Avenue, N.W.
Roanoke, V~rginia 24012
Dear Mrs. Bowies:
I would like to take this opportunity to personally thank you for
attending our reception on Friday, May 8, 1992, in honor of our
nursing staff and in recognition of Mrs. Sandra W. Ryals, State
Public Health Nurse of the Year. Your appearance shows our staff
the City officials are aware of ali their sincere and hard work.
Thank you again for attending this reception.
Sincere]y,
Donald R. Stern, M.D., M.P.H.
Health Director
DRS/lka
VDH ?
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
D~Puty City Clerk
June 19, 1992
File #123
Mr. William White, Sr., Chairperson )
The Honorable W. Alvin Hudson )
Mr. William F. Clark
Mr. Kit B. Kiser ) Committee
)
Gentlemen:
The following bids for the Roanoke City Jail infill, second floor, Were opened and
read before the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992:
BIDDER_
Q. M. Tomlinson, Inc.
Acorn Construction, Ltd.
Breakell, Inc.
Martin Brothers Contractors, Inc.
Branch & Associates, Inc.
Lionberger Construction Co.
Avis Construction Co.
Thor, Inc.
Williams Painting & Remodeling, Inc.
Compton Excavating, Inc.
BASE BID TOTAL
$405,317.00
409,600.00
410,000.00
427,000.00
432,000.00
434,900.00
435,000.00
457,700.00
458,000.00
489,000.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely, fiL,~A-,__~_
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vffg~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #15-323-192
The Honorable Delvis O. McCadden
323 Noble Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. McCadden:
Your communication tendering your resignation as a member of the Roanoke Public
Library Board and the Roanoke Civic Center Commission, was before the Council of
the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for the
many services you have rendered to the City of Roanoke as a member of the Library
Board and the Civic Center Commission. Please find enclosed a Certificate of
Appreciation issued by the Mayor on behalf of the Members of the Roanoke City
Counoil.
~'-'~'~'Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Dr. Frank J. Eastburn, Chairperson, Roanoke Public Library Board, 1810
Denniston Avenue, S. W., Roanoke, Virginia 24015
Mr. John S. Edwards, Chairperson, Roanoke Civic Center Commission,
3745 Forest Road, S. W., Roanoke, Virginia 24015
Ms. Beverly Bury, City Librarian
Ms. Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #15-87
The Reverend C. Nelson Harris
1909 Langdon Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
Your communication tendering your resignation as a member of the Special Events
Committee, was before the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for the
many services you have rendered to the City of Roanoke as a member of the Special
Events Committee. Please find enclosed a Certificate of Appreciation issued by the
Mayor on behalf of the Members of the Roanoke City Council ·
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc~
Mr. James C. Butler, Chairperson, Special Events Committee, 375 Elm Avenue,
S. W., Roanoke, Virginia 24016
Mr. E. Laban Johnson, Special Events Coordinator
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
213 Church Avenue, S.W., Room 436
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #15-305
Mr. Thomas H. Miller, Chairperson
Youth Services Citizen Board
1509 Terrace Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Miller:
This is to advise you that Ms. Corinne B. Gott and Ms. Mollie C. Deberry have
qualified as members of the Youth Services Citizen Board for terms ending May 31,
1995.
Sincerely,
MFP: sw
Enc.
pc:
Mary F. Parker, CMC/AAE
City Clerk
Ms. Marion V. Crenshaw, Youth Planner
Oath or Affirmationg of C ff ::e
Stat~ of Virginia, Cirri of Roanoke, ~o .ugt:
I, Mollie C. DeBerry , do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the State o! Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Youth Services Citizen Board for a term ending May 31, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this J/ ~ _day of
, Deput~ Clerk
0-2
Oath or Affirmation of
8tato o! I~M~a, Oity of Roanol~e, to .wit:
I, Corinne B. Gott ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Youth Services Citizen Board for a term ending Ray 31, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
~ day of' ~2f~ /
, Deputy Clerk
Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Sallye T. Coleman
,.--Roanoke
City School Board
Nklrllyn C. Curtis
Marisha bU. O'Neil
Thomas L Off" '~
~ :;'. ,. James M. Turner, Jr.
. Frank P. Tara, Superintendent
Richard L. I~elley, Clerk of the Board
P.O Box 13105, Roanoke, Virginia 24.031 · 703-981-2381
June 5,1992
,,*-,¥ .. P~rker
City Clerk
Roanoke, Virginia
Dear Mrs. Parker:
We are requesting that the School Board Chairman, Finn D.
Pincus, be placed on the agenda for the City Council meeting on June
15. At the direction of the Board, the Chairman wishes to inform
Council about the accomplishment of the Board's objectives for 1991-
92.
Thank you for your consideration.
Sincerely,
jn
~J'~ne S. Nolley~'~ TM
Deputy Clerk
c: School Board
Dr.
, ~a,,,,, ~. TO:~
Excellence in Education
MARY F. PAI~k~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Vffginia 24011
Telephone: (703)
SANDRA H. EAKIN
D~puty City Clerk
June 19, 1992
File #9-60
Mr. W. Robert Herbert, Chairperson
Roanoke Regional Airport Commission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31049-061592 approving the Roanoke Regional
Airport Commission's 1992-1993 proposed operating and capital budget, as well as a
separate listing of proposed capital expenditures, upon certain terms and conditions
as more particularly set forth in a report from the Roanoke Regional Airport
Commission under date of June 15, 1992. Resolution No. 31049-061592 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, June 15,
1992.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Members, Roanoke Regional Airport Commission
Ms. Mary H. Allen, Clerk to the Board, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018-0798
Ms. Jacqueline L. Shuck, Airport Executive Director
Ms. Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31049-061592.
A RESOLUTION approving the Roanoke Regional Airport
Commission's 1992-1993 proposed operating and capital budget upon
certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that in
accordance with the requirements of the Roanoke Regional Airport
Commission Act and the Roanoke Regional Airport Commission Contract
dated January 28, 1987, the City of Roanoke hereby approves the
Airport Commission's 1992-1993 proposed operating and capital
budget, as well as a separate listing of proposed capital
expenditures, as more particularly set forth in a report from the
Commission to this Council dated June 15, 1992.
ATTEST:
City Clerk.
Airport Commission
W. Robert Herbert, Chairman
Bol~'.. Johnson, Vice Chairman
Jael M. Schlanger
Richard W. Robers
Kit B. Kiser
5202 Aviation Drive
Roanoke, Virginia 24012
(703) 362-1999
FAX (703) 563-4838
Jacqueline L, Shuck, Executive Director
June 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Roanoke Regional Airport Commission Fiscal Year
1992-93 Budget and Proposed Capital Expenditures
Council considered the attached budget with request for approval on
February 24, 1992. A motion was made to approve the budget; however, that
motion failed due to the lack of a second. There was no discussion of the
budget, no questions were asked of your appointed representatives to the
Roanoke Regional Airport Commission (Con~nission) regarding the budget nor were
any reasons given during the meeting of any displeasure of the budget or the
Commission. News reports following the meeting indicated members of Council
thought the Con~nission was insensitive to the needs and wants of general
aviation.
I would like to have this opportunity to provide background information
regarding the status of the airport in general, general aviation in
particular, and the subject budget specifically.
A. Background:
Current Airport Master Plan, dated December, 1985, was
approved by Roanoke City Council on February 24, 1986, since
the airport was operated as an Enterprise Fund Department of
the City of Roanoke. The Master Plan was subsequently
adopted by the Commission upon its creation on July 1, 1987.
General Aviation Improvements were identified as a Phase II
commitment in the Master Plan (after the development of the
new airport air carrier terminal building as Phase I).
These general aviation improvements include the demolition
of most of the existing facilities and construction of new
facilities.
Contract between the City, Roanoke County, and the
Commission provides the Commission shall submit its
operating budget to the local governments by February 15 of
each year. These budgets are to identify any anticipated
deficits and, if the governing body approves the budget, the
governing body is to pay to the Commission its pro rata
share of the identified deficit within 15 days of receipt of
a draw down letter from the Commission.
Page 2
Bo
Capital expenditures that exceed $100,000 for any single
expenditure and which are intended to benefit five or more
future accounting periods, are also to be submitted to the
local governments for approval. Debt service costs for
these capital expenditures are to be included in the annual
operation budgets to be a part of any projected operating
deficit.
Master Bond Indenture Agreement and other documents
providing for the financing of the new air carrier terminal
building were approved by Council on July 25, 1988.
Provisions of these documents make it desirable from a bond
holder assurance position for the operating budgets to be
approved by the local jurisdictions even if no deficit is
projected.
General Aviation is impacted by the improvements proposed in
keeping with the approved Master Plan. Roanoke Regional Airport
is located in an urbanized area on slightly less than 800 acres.
From an airport planning viewpoint, it is desirable for air
carrier airports, and Roanoke Regional Airport is classified in
the National Airport System as a Small Hub Air Carrier Airport, to
have ownership or control of approximately 3,000 acres. General
aviation is important to our airport from a corporate, pleasure
and training standpoint. Constraints in space due to acreage make
it necessary to demolish and reconstruct general aviation capital
improvements, as depicted in the Airport Master Plan, rather than
simply expanding into new acreage.
Representatives of the general aviation community have spoken to
the Commission virtually monthly since the inception of the
Cormnission regarding several and sometimes differing viewpoints
and needs. Those general aviation businesses or representatives
who don't have space or enough space want the opportunity to bid
on space. Those businesses and enthusiasts who have sufficient
space desire to keep their space and keep expenses at a minimum.
Commission has:
Recognized the impact of the current recession and decided
to phase in the general aviation improvements.
Agreed to proceed with a capital improvement plan which
would have the Commission funding, largely through Federal
and State grants, site preparation work for new corporate
and T-hangars.
Decided to continue the spirit of free market competition by
requiring bidding on Com~ission controlled general aviation
facilities. We are in the process of modifying the timing
Page
for bidding of space to require bidding after the current
tenants give up the space.
Decided to seek bids for construction, financing, and
control of new corporate hangars and T-hangars after the
Commission has contracted for site improvements.
Held workshops and hearings on the above plan of action as
well as received many comments at regular Commission
meetings.
C. Fiscal year 1992-93 Budget and Proposed Capital Expenditures.
1. No deficit is projected.
Capital expenditures include an estimated expenditure of
$1,082,100 for general aviation site improvements and
another $300,000 for engineering work to improve air cargo
facilities.
Projected expenditures for the operating budget is up
$9,388.00 for a percentage increase of 0.237%.
Recommendation: City Council is requested to approve the attached
Roanoke Regional Airport Com~nission Fiscal Year 1992-93 Budget and
Proposed Capital Expenditures.
Respectfully submitted,
W. Robert Herbert, Chairman
Roanoke Regional Airport
Commission
WRH:afm
Attachment
CC:
Members, Roanoke Regional Airport Commission
Ms. Jacqueline L. Shuck, Airport Executive Director
ATTACHMENT I
PROPO$£D F7 92.93 SUD~ET
EXPENSE BUDGET
1. ~perations and Maintenance Expenses A. Salaries, Wages and BeneHLs
B. Operating -~p~3dit ur~
D. Other Project~
Total Operations and ,Maintenance
2. Non-O~ereting Expenses .A. [merest
B. Debt
Total Non-Operating
_Capital Expenses
A. Capital Projec~ and Equipment
Torsi C~piml Exl~n.s~
Torn~ Budgeted Expenditurea
REVENUE PROJECTIONS
1..Operating Revenue.~ A. Airfield
B. General Aviatio~
C. Terminn! Related
Other R~n~m
Total Pmje~ed Operating Revermm
A. I~-~ from Debt Ser,~ce
Inmmst on In~san~nt~
C. Roanoke Coum7 Base Service Fee
Total Proje~ed N~-Op~r~i~g Revenu~
Total Projected Revenue
1991-92Budgeted
__ExpendRure~
$1,161,848
1,148,279
594,647
~8,000
2,992,774
633,721
258,768
892,489
75,000
75,000
1991-92
107,356
2,830,564
159,~0
3,958,116
63,000
170,000
264,640
497,640
S4,45&7~
1992-93 Budgeted
Expenditur~
$1,209,301
1,165,895
592,500
41,000
3,008,696
613,482
266,073
81,500
81,500
1~-~3 Projected
Revenue~
11Z225
Z875,667
124,525
3,97~$91
512,640
ATTACHMENT
PROPOSED CAPZTAL EXPENDZTURES
(For projects expected to exceed $1OO,0OO tn cost
and intended to benefit five or more accounting periods.)
Projects:
Professional Services for Airfield Signage
a) Descriotion: Acquire professional services
necessary to develop an airfield signage plan
acceptable to the FAA and to prepare bid specifi-
cations necessary to implement the plan.
b) Justification: New federal aviation regulations
require the development and submission of an
airfield signage plan by November 1, 1992. The
plan, once approved by the FAA, must be imple-
mented by January 1, 1994.
General Aviation Site Improvements
a)
Oescriotign: Construction of general
aviation apron and taxilanes, including
installation of storm sewers, access road
and parking area, and the grading of
future construction sites will be under-
taken on approximately 5.5 acres of pre-
viously undeveloped land in the general
aviation area.
b)
~: This project will provide
the infrastructure necessary to permit and
encourage the development of up to two
sets of T-hangars and up to three cor-
porate hangars in an undeveloped section
of the general aviation area. This devel-
opment is in accordance with the 1985
Airport Master Plan and with the General
Aviation Site and Redevelopment Plan adop-
ted by the Commission in lggO.
Professional Engineering Services for Air Cargo Ramp
a) Descriotion: Acquire professional en-
gineering services necessary to perform
tests and surveys, as well as to design
and oversee bidding, for the construction
of ramp for air cargo operations.
Est. $ 160,000
Est. $1,082,100
Page Two
b)
Justification: While the 1985 Airport
MaSter Plan recommended new and larger air
cargo facilities, the General Aviation
Plan adopted by the Commission recommended
that cargo operations be removed from the
general aviation area. Increased ramp
space for cargo operations, which now
account for almost one-forth {1/4) of all
landed weights, is currently needed.
Est. $ 300,000
Total Estimate $1,542,100
Bo
Funding Sources:
Federal Airport Improvement Program
Grant Funds
Commonwealth Aviation Grant Funds
Commission Funds
City and County Funds
$1,193,040
$ 239,480
$ 109,580
$ -0-
Total Funding
$1,542,100
'92 JUN l0 ?522
Office of the City Manager
June 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
As a result of concerns raised by citizens about our current curfew law, a
committee was appointed to review state law and our ordinance, contact other
cities that have a curfew ordinance, and to recommend needed changes in our
city code.
Attached is a draft report of that committee. The committee has made some
sound recommendations including a new code section. I plan to recommend this
ordinance for your adoption in the next few weeks. In order to give you and
the public an opportunity to consider the recommendations, I have asked the
chairman of the committee, Mark Johnson, to be present at our meeting on
Monday, June 15, 1992 to brief council on the recommendations.
WRH:gr
Enclosure
Respectfully submitted,
W. Robert Herbert
City Manager
Room 364 Municipal Building 215 Church Avenue, 5,W, Roanoke, Virginia 24011 (703)981-2333
Honorable Mayor Noel C. Taylor and
Members of City Council
Roanoke, Virginia
Dear Members of City Council:
June 15,
Roanoke,
1992
Virginia
SUfk/EC~: FINDINGS AND RECONNIg{DATIONS OF °l'ltii CURtis/
REVIEW CONNI'--i'EE
I. BACKGROUND
Roanoke City Code and state Code currently
provide for a 'curfew law'. Section 21-5 of
the Roanoke City Code states that it is
unlawful for an unsupervised minor to be
present in a public location between the
hours of 10:00 P.M. and 5:00 A.M. State Code
Sections 16.1-278.6 and 16.1-278.4 provide
that disposition of curfew cases be
consistent with the Juvenile Court guidelines
for disposition of status offenses.
The current curfew code is perceived by some
citizens as inadequate to address the
problems related to children and youth on the
street during late night and early morning
hours.
A Curfew Review Comm~ttem was appointed by
the Directors of Administration/Public Safety
and Human Resources in October 1991 to review
the City's curfew ordinance, to examine what
other localities are doing about the problem,
and to make appropriate recommendations. (See
Attachment A for task force membership list.)
De
This issue presents a significant challengn
to most localities. The committee carefully
researched and examined other localities'
curfew ordinances including curfew time and
target ages of minors. A review of policies
in fourteen (14) other municipalities
revealed that there is great variety on how
each deals with children out during late
hours. Ten of those reviewed have ordinances
establishing curfew hours, while four have
not codified controls. Discussions regarding
solutions to this problem are accented by the
frustrations related to enforceability. (See
Attachment B for the list of localities
contacted.)
A sub-committee was formed to make
personal contacts with several
localities to identify their enforcement
procedures and learn more about special
programs. Committee members spoke via
speaker-phone with representatives from
Savannah, Georgia; Anoka,Minnesota;
Sioux Falls, South Dakota; and Virginia
Beach, Virginia. A summary of these
conversations is included in Attachment
C.
II.
=u~RENT SITUATION
The Committe made the following significant
findings through discussions with
representatives from local law enforcement,
Court Services, the judiciary and the City's
Youth Advisory Committee and other related
research:
During the time period January -
October, 1991, Roanoke City Police
Department reported 74 offenses of
curfew violation.
Se
The current ordinance is ineffective. The
ordinance is governed by State law.
Penalties are limited to status offense
dispositions only. Additionally,
exceptions to enforcement are written
broadly and the hours that are
controlled by the ordinance begin too
early (10:00 P.M.).
3e
The regulations provide for insufficient
dispositional alternatives to the Court.
Consistent with the status offense
classification, the Court system often
choses not to prosecute. Rather, it
focuses its intervention on attempting
to rehabilitate the child or assist the
family.
Law enforcement capability is limited by this
scenario. Police officers are reluctant
to engage a curfew violator unless
criminal activity is apparent or unless
there is probable cause that criminal
activity is imminent.
According to the City Attorney, a
juvenile may not be taken into custody
for a curfew violation unless there is a
clear and substantial danger to the
child's life or health.
B. The Curfew Review Committee identified tho
followina option~:
Ce
Maintain, modify, or eliminate the
City's current curfew ordinance;
a)
b)
c)
Change the time;
Change the type of crime from a
Class 4 misdemeanor to a Class 1
misdemeanor;
Increase opportunities for youth to
serve "community service', time;
Develop more structured, supervised
activities for young people to gather;
Educate the public regarding the
existence of the curfew ordinance and
parental responsibility to encourage
minors' compliance;
Institute a tracking system to follow-up
cases
Based on the findinas and conclusions, thn
Curfew Review Committee made both (mmediat~
and lonq term recommendations towards
establishing a family focused curfew system.
The members of the committee strongly agrees
that the following immediate actions which
can be established at minimal cost to the
City must be taken in a timely manner. The
committee acknowledges the difficult economic
times and the strenuous work loads already
placed on police officers, social service
workers, educators, and court service
workers. The Curfew Committee calls for the
City, school administration, youth and the
citizenry to reaffirm the community norm that
children and youth do not belong on the
streets unsupervised after curfew hours. The
specific recommendations are as follows:
Establish a Juvenile Citation
modeled after the Sioux Falls,
South Dakota program, by July 31, 1992.
This program would serve several
functions including 1) a means of
communicating violations to
parents, youth and schools, 2) a
tracking system, 3) a prevention vehicle
to provide support to families in
crisis. (A suggested form is included in
Attachment D.)
City Police officers should complete a
juvenile citation on every juvenile
violating curfew. The officer would have
the discretion to transport the juvenile
home or to direct the juvenile to go
home. The juvenile will sign the
citation and be given a copy. The
parent's copy will be hand-delivered if
the officer transports the child home or
mailed by the police department. Copies
would be forwarded to the Court Services
Unit and the appropriate administrator
designated by Roanoke City Schools.
The Court Services Unit will be
responsible for maintaining records.
It is the intention of this process to
get the officer back on the streets as
quickly as possible. If the officer
can not locate a parent, the officer
would call a Juvenile Intake worker who
would determine the appropriate
disposition of the juvenile. If
necessary the juvenile may be
transported by the police officer to the
Roanoke Valley Trouble Center, Inc.
(TRUST). TRUST will provide safe,
temporary shelter until a parent or
appropriate relative can pick up the
child. Statement of Agreement between
TRUST, the Court Service Unit, and
Roanoke City Police Department is
included in Attachment F.
In the event a juvenile receives two
citations within one year, a Juvenile
Intake worker will contact the parent to
warn the parent and child of impending
court action if a third violation occurs
and to provide any necessary assistance
to avoid any future curfew violations.
Amend the Roanoke city Code.
a.) Amend Section 21-5(a) to limit
controlled hours to after 11 p.m.
Sundays through Thursdays and after
midnight on Fridays and Saturdays;
curfew hours would end at 5 a.m. daily.
Exceptions would be limited to those
cases where a child is out with a parent
or guardian or emergency errands or
legitimate business directed by the
child's parent.
b.) Increase the penalty for parents
knowingly permitting child to be out
during curfew from a Class 4 misdemeanor
to a Class 1 misdemeanor under Section
21-5(b). (See Attachment E);
A comprehensive Public Awareness
CamDaiqn should be immediately designed
by the City to inform parents, children,
and the general public of the curfew law
and the enforcement procedures. The
strategy includes the following
components: 1) inclusion of curfew
ordinance and enforcement procedures,
i.e. the juvenile citation program in
the DARE elementary and secondary
curriculum; 2) production of local radio
and television public service
announcements regarding the curfew; 3)
printed materials including posters; 4)
inform and cooperate with the PTA's, the
Roanoke Neighborhood Partnership,
religious congregations, and other
agencies serving youth and 5) articles
in the Roanoke Times and World News and
the Roanoke Tribune.
4. It is recommended that the City Manager
invite the Curfew Review Committee to
reconvene to monitor the status of both
the immediate and long-term
recommendations. Additional
representatives from the community
should also be included on this
committee. The Curfew Review Committee
will review information related to the
Juvenile Citation Program and make
further recommendations as appropriate.
The Curfew Review Committee recommended the
following long-term actions.
2e
SUDDort legislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for
curfew violators;
Amend the City Code to provide for
driver's license suspension and fines as
sanctions if and when approved by the
General Assembly.
Study the need for 1) the development of
resources for the temporary care of
unsupervised curfew violators, 2) social
services intervention of curfew
violators, and 3) mandated parental
training for recidivating families.
III.
ISSUES
A. Timinq.
B. Public Welfare.
C. LeGal Issues.
D. Fundinq.
IV.
AL'£~ATIVES
A. Concur with the recommendations cited by the
Curfew Review Committee to: a) establish a
Juvenile Citation Program by July 31, 1992;
b) amend the City Code to modify the curfew
hours and to increase the penalty for parents
knowingly permitting a child to violate
curfew; c) design a comprehensive public
awareness campaign; and d) establish a
long-term Curfew Committee to monitor the
status of the recommendations. And, concur
with the long-term recommendations to: a)
support legislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for curfew
violators; b) amend the City code to provide
for driver's license suspension and fines as
sanctions; and, c) study the need for the
development of resources for the temporary
care of unsupervised curfew violators, social
services intervention of curfew violators and
mandated parental training for recidivating
families.
Timina. The potential for unsupervised
youth to be on the streets at night
after reasonable hours increases with
warm, summer weather. Concurrence with
the recommendations would insure that
this issue is addressed in a timely
manner.
Public Welfare. Unsupervised minors are
present in public locations between the
hours of midnight and 5:00 A.M.
throughout Roanoke City. This is a
problem which has caused considerable
concern among the citizenry.
Implementation of the recommendations
would have a positive impact on public
welfare by providing a reasonable,
enforceable ordinance and an increase in
public awareness of the importance of
the curfew law.
Le al Issues. The current curfew
ordinance is virtually unenforceable as
it is currently written. Exceptions to
enforcement are written too broadly and
the hours that are controlled by the
ordinance begin too early (10 p.m.).
Funding. The costs to the City would be
minimal, approximately $200 for printing
the Juvenile Citation books, and
projected costs of $2,000 from the Court
Services Unit for reimbursement to TRUST
for housing. These costs are manageable
within existing operating budgets.
Do not concur with the recommendations cited
by the Curfew Review Committee.
Timing. The likelihood of unsupervised
minors present in public locations after
reasonable hours will increase with
warm, summer weather. Timing is a
critical issue with the onset of summer
least than one week away.
~ublic Welfare. Failure to address the
curfew could jeopardize the public
welfare. There would be continuation,
and perhaps, exacerbation of the
problem.
Legal Issues. The current curfew
ordinance would remain in effect. Law
enforcement capability would continue to
be limited.
Funding. Funding would not be an issue.
V.
City Council concur with the implementation
of Alternative A and immediately:
6e
Establish a Juvenile Citation Program by
July 1, 1992;
Amend the City Code 21-5 (a & b) to
modify the curfew hours and exceptions
and to increase the penalty for parents
knowingly permitting a child to violate
curfew;
Design a comprehensive public awareness
campaign;
Establish a long-term Curfew Committee
to monitor the status of the
recommendations and make any appropriate
future recommendations.
Support legislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for
curfew violators;
Amend the City Code to provide for
drivers license suspension and fines as
sanctions if and when approved by the
General Assembly; and,
Study the need for the development of
resources for the temporary care of
unsupervised curfew violators, social
services intervention of curfew
violators and mandated parental training
for recidivating families.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH/JDR/GCS/dsn
Attachments
cc:
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
James D. Rithie, Director of Human Development
George C. Snead, Director of Public Safety
M. David Hooper, Chief of Police
Michelle Bono, Public Information Officer
Ms. Donna Norvelle, Human Development Coordinator
Mr. Mark Johnson, Chairman, Curfew Review
Committee
Mr. Stu Israel, Executive Director, TRUST
Members of the Curfew Review Committee
SUMMARY OF CUR~EW CODES
IN OTHER LOCALITIES
Locality Age Time
Virginia Beach, VA 16 12a~
Richmond, VA 17
Staunton, VA 16
Vinton, VA 17
Waynsahoro, VA n/a
12am - Sam
12am - Sam
ATTAC~ B
Comments
See Attachment C
Code is enforced regularly.
Police handle 15-20 cases
per wasH. Child is usually
taken home =o Parents.
cods is not strictly
enforced. It is
used only when
needed.
llpm - 4am No COmments
n/a
Salem, VA n/a
Roanoke County, VA n/a n/a
Washin~on, D.C. n/a n/a
Atlanta, GA 16
14
Anoka, Minnesota
Sioux Falls, SD
Savannah, GA
Eau Claire, WI 16
Canton, OH .17
NO Ordinance. Locality
does have special
operations police
officers assigned
to high risk arias.
T~ay have a holdover
program for lntoxica~ed
minors.
NO Ordinance
NO Ordinance
No Ordinance. A tsnporar~
ordinance was enacted
during a riot.
Fri
Sun
l~ps - 5as
10pm - 4am
llps - 4am
Ordinance ia prim~rily
used aa probable cause
tool. Police A~-~lstic
Csn~sr ia used as
the holding facility
if parents are not
available.
See Attachment C
Ssa A==&chmen= C
lips - 6am
Mon-Fri
12a~ - 6am
Sat & Sun
See Attachmen~ C
AT~AC~NT C
Curfew Review C~mmittee
RESEARCH ON ~.~ LOC~Y.TTI~S, EFFORTS
Savannah. Georqia: Major Bill Lyght, Police Department
Savannah conducted a study to determine if a curfew
ordinance would be warranted in liqht of juvenile crime.
Major Lyght indicated that if crim~ were the issue, then the
curfew would have to be extended to daylight hours. He felt
that the curfew ordinance was the politically expedient
thing to do. Savannah police do not strictly enforce the
code. They use curfew as a tool to stop and question youth.
Major Lyght noted that if a juvenile is picked up, the
officer frequently has no place to take the juvenile and
ends up spending valuable time baby-sitting until the parent
is contacted. Major Lyght mentioned that the Savannah Police
Department completes 'field interview' cards on individuals
who may be involved in suspicious but not illegal
activities. Sometimes field interview cards are completed on
juveniles. The Savannah ordinance provides for parental
responsibility.
Sioux Falls. South ~koe~: Lt. David Kull, Police Department
Sioux Falls, which has a population of 105,000, initiated
the Juvenile Citation Program in the 1980's. The police go
to the schools to educate youth about the curfew. The
program has been successful based on the number of citations
handed out: 1981 - 1,182 citations issued, 1985 - 1,267
citations issued, and 1990 - 1,000 citations issued. Police
officers like the program because it frees their time. The
curfew time may not be the magic time, it depends upon
officer discretion. In serious cases when a crime is
involved, if the parents are not available, then the officer
will refer to the Detention Home intake officers. The cost
of the program includes printing the citation books and
court services' recording-keeping time. Lt. Kull indicated
that this program has helped to reduce auto theft, drinking,
and vandalism.
Viralnia Beach. Virain]a: Kathy Tusing, Intake Officer and
KristaRoberts, Child/Adolescent Coordinator, TP!
If a parent cannot be reached the youth is turned over to
the "Youth At Risk" program at Tidewater Psychiatric
Institute if no criminal charges are placed. TPI assess the
youth and calls parent. This is promoted as a community
service by the hospital. During June and July, 1991, 100
cases were recorded (10 of these were runaways). There is no
parental prosecution. They also have a street law program
for youthful offender.
N' es : Police Cl~ief lndre~ C. Revering
Anoka is a suburb of Minneapolis and has a population of
16,000. They have a major emphasis on curfew. A task force
was formed and their discussions were similar in nature to
Roanoke's. No warnings are issued. Youth cruising escalated
into a gang problem. Most offenders did not live in Anoka.
Police contracted with state police and the sheriff's office
to hire off-duty officers to establish a cruising police
team. They take the youth to the police department where
they are monitored in the halls. They prosecute parents.
This program costs $60,000 - $80,000. The chief noted that
the crime rate will probably go down.
ATTACHNENT D
...___.____JUVENILE CITATION. ROANOKE CITY POLICE DEPARTMENT
NNaE (~ ,,-t, ~ MM~Iq
LIVES WITH
PARENT'S NAME PARENTS Pi.tONE VEHICLE (Year, Ma~i LJCF. N~I
PARENT'S AO~ES~
OATE TIME
LOCATION OF VIOLATION
VIOLATION
:)E~CRIBE SPECIFIC ACTIVITY:
PHONE
DRIVER'S UCENSE
I,
DISPOSITION OF JUVENILE:
OFFICER
JUVENILE'S SIGNATURE
AGE
JUVENILE CITATION . ROANOKE CITY POLICE DEPARTMENT
NAME (teat, 1=~ Middle) RACE CX)~ SCHOOL
PARENT'S NAME
PARENT'S ADI~qES..~
PAflEN'rS PHONE
LIVES WITH
VEHICLE (Year, MM(e UCEN~E NO.
0ATE TIME
PNONE
DRIVERS
DESCRIBE ~=ECIFIC ACTIVITY:
LOCATION OF VIOLATION
COMPANION~
AGE
Ot~=O~ITION OF JUVENILE:
OFFICER
J UVENILE~S SIQRATUFIE
ATTACHMENT E
DRAFT
S21-5. Curfew for persons 16 years of aqe or younqer.
(a) It shall be unlawful for any person sixteen
(16) years of age or younger to loiter, idle, wander,
stroll or play in or upon any public street, highway,
alley, sidewalk, park, playground, other public place or
upon any vacant lot or other place unsupervised by an
adult having lawful authority to be at such place between
the hours of 11:00 p.m. and midnight Sunday through
Thursday and between midnight and 5:00 a.m. any day of
the week. The provisions of this section shall not apply
to:
(1)
any person sixteen (16) years of age
or younger who is accompanied by his
parent, guardian or other adult
person to whom he has been
temporarily entrusted by his parent
or guardian;
(2)
any such person who is upon an
emergency errand or legitimate
business directed by his parent,
guardian or other adult person to
whom he has been temporarily
entrusted by his parent or guardian;
(3)
any such person who, with the
permission of his parent or
guardian, is in attendance at, or
going directly to or directly from
an activity sponsored by any public
school, licensed private school or
church;
(4)
any such person who, with the
permission of his parent or
guardian, is at his place of lawful
employment or is going directly to
or going directly from his place of
lawful employment; or
(5)
any such person who, with the
permission of his parent or
guardian, is in a motor vehicle for
the purpose of travel through the
City.
(b) It shall be unlawful and a Class 1 misdemeanor
for the parent, guardian or other adult person having the
care and custody of a minor subject to the curfew
established by subsection (a) of this section to permit,
or by insufficient control to allow, any such minor to
violate the provisions of this section.
THIS MEMORANDUM OF AGREEMENT is made and entered into
this __ day of , 1992, by and among the Roanoke
Valley Trouble Center, Inc. (TRUST), the Roanoke City Police
Department, and the Juvenile Court Services Unit.
WHEREAS, the Roanoke city Code and State Code provide for
a curfew code stating that it is unlawful for an
unsupervised minor to be present in a public location
between the hours of 11:00 p.m. and midnight Sunday through
Thursday and between midnight and 5:00 a.m. any day of the
week; and
WHEREAS, State Code Sections 16.1-278.6 and 16.1-278.4
provide that disposition of curfew cases be consistent with
the Juvenile Court guidelines for disposition of status
offenses; and
WHEREAS, the enforcement of the juvenile curfew code and
appropriate disposition of unsupervised minors identified
during curfew hours present significant challenges to the
Roanoke community; and
WHEREAS, TRUST and the Court Services Unit have
previously worked cooperatively to provide safe shelter for
juveniles in crisis; and
WHEREAS, TRUST is not a secure facility; and
WHEREAS, TRUST has limited capacity to shelter juveniles
depending upon the number of previously registered shelter
guests;
NOW THEREFORE, the Roanoke City Police Department, the
Juvenile Court Service Unit, and TRUST agree to
cooperatively take the following measures to assure
appropriate disposition of unsupervised juveniles found to
be in violation of the curfew code.
SCOPE OF SERVICES
The Roanoke City Police Department agrees to :
Contact the Juvenile Court Service Unit worker on
duty in the event that a Police Officer can not
make timely contact with the parents of an
unsupervised juvenile in violation of the curfew
code.
Transport unsupervised juveniles to the TRUST
Shelter, 404 Elm Avenue, S.W.
Provide TRUST Shelter personnel with all pertinent
data related to the juvenile and the name of an
individual at the Police Department to call in the
event the child leaves the TRUST facility.
The Juvenile Court Services Unit agrees to:
Make available the on-call services of a juvenile
services intake worker 24 hours per day.
Receive and respond to calls from Roanoke City
Police Department involving unsupervised juveniles
in violation of the curfew code.
Refer the minor to Roanoke Valley Trouble Center,
Inc. (TRUST) for immediate shelter and safety.
Contact volunteer staff member on duty at TRUST
to confirm arrangements for the juvenile.
Provide compensation to TRUST on a per diem basis
at the rate of $15.00 per minor per night.
Maintain accurate record of the number of
juveniles referred to TRUST.
TRUST agrees to:
Make its shelter facility at 404 Elm Avenue
available for temporary disposition of
unsupervised minors in violation of the curfew
code by the Roanoke City Police Department and the
Juvenile Court Services Unit.
Submit request for compensation on a monthly basis
to the Court Service Unit.
Provide shelter for as many unsupervised minors in
violation of the curfew code as space in the
facility allows.
Maintain accurate records on the number of these
juveniles sheltered.
In the event that a juvenile leaves the TRUST
facility unaccompanied by a parent or designated
relative, TRUST agrees to immediately contact the
designated Police representative and the Court
Services Worker on call.
This Memorandum of Agreement shall be be a term of twelve
(12) months, beginning on the day and year hereinabove
written. Upon termination of the Agreement, if no new
Agreement has been executed and no party to the Agreement
has given at least thirty (30) days prior written notice of
its intent not to renew the Agreement, then the terms of
this Agreement shall automatically be extended for
successive terms of one (1) year each, subject to all the
terms and conditions herein set forth, except that during
such extended periods, the Agreement may be terminated upon
thirty (30) days written notice by any party.
ROANOKE CITY POLICE
DEPARTMENT
Witness
Chief of Police
COUNT SERVICES UNIT
Witness Director
ROANOKE VALLEY TROUBLE
CENTER, INC. (TRUST)
Witness Executive Director
Roanoke, Virginia
3une 15~ 1992
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
Subject: Briefing
Curbside/Alleyside Refuse Collection
I. Back~round:
ae
Refuse collection and disposal is a basic service which
the City provides to its citizens. Expenditures in the
current fiscal year are expected to exceed $4 million.
Be
Backyard collection service is provided by City crews
to those residents not served by alleys. However, many
residents voluntarily set their own refuse to the
street for weekly collection. Therefore, only
approximately 30 percent of City residents receive
backyard collection by City crews.
The City of Roanoke is the only locality in the Roanoke
Valley which provides a no-fee refuse collection
service with backyard pickup.
II. Current Situation:
Solid waste disposal costs are expected to increase
significantly in the next two years with the opening of
a new regional landfill and transfer station. In 1988
the cost to the City to dump refuse at the regional
landfill was $11.00 per ton. The present rate is
$20.00 per ton, and this is expected to increase to at
least $50.00 per ton when the new landfill is in
operation.
Be
A recent citizen survey has indicated broad-based
support for the City to modify its refuse collection
service to require residents to place their solid
wastes at the street or alley for pickup by City crews.
Significant cost savings could be used to expand state-
mandated recycling programs and offset the anticipated
increase in disposal fees.
- 2 -
III. Issues:
A. Cost savings.
B. Impact on residents.
C. Impact on City personnel.
D. Legal requirements.
E. Timing.
IV. Alternatives:
Pursue implementation of a curbside/alleyside refus~
collection service requiring City residents to place
their household solid waste at the street in front of,
or at the alley in the rear of their home for pickup by
City crews.
Cost savings. An overall reduction in the refuse
collection budget of $368,000 is the estimated
savings from the reduction of labor cost and
equipment needed for this service. A portion of
these savings will be used to offset the state-
mandated recycling program, and the net reduction
will be $226,000 upon full implementation.
Additional inestimable savings will result from
fewer workman's compensation injuries and the
virtual elimination of claims from citizens for
materials inadvertently picked up by collection
crews.
Impact on residents. There will be no change in
the refuse collection service for residents
currently placing their refuse at the alley at the
rear of their home. Approximately one-half of the
remaining residents already bring their refuse
voluntarily to the street for pickup by City
crews. Therefore, only approximately 30 percent
of all City residents will be affected by this
change in the City's method of refuse collection.
A program of carry-out service will be provided at
no additional cost to those residents who are
unable to bring their own household waste to the
street due to physical limitations. For those
residents desiring to continue to receive the
additional carry-out service from their backyard
by City personnel, a fee service may be available.
Impact on City personnel. The program will
ultimately result in a work force reduction of 13
employees. It is recommended that no existing
personnel be terminated.
Curbside/alleyside refuse collection will
eliminate the need for 1 Motor Equipment Operator
and 18 Sanitation Workers. However, 6 of these
positions can immediately be transferred to
recycling to provide continued implementation of
this state-mandated effort. The remaining
personnel will be used to reduce the use of
temporary employees throughout the City
organization until they can be transferred into
various City departments through attrition.
Legal requirements. Certain portions of
Chapter 14, Garbage and Refuse, of the Roanoke
City Code will need to be amended.
Timing. During the next 3 1/2 months the City
administration will meet with neighborhood
organizations, church and civic groups, and City
residents to present the proposed plan and seek
citizen input. A comprehensive effort will be
made to explain the reasons for and benefits of
the proposed curbside/alleyside refuse collection
service.
Assuming City Council is in a position to take
final action on this proposal in September, it is
recommended that the curbside/alleyside refuse
collection service be implemented by
January 4, 1993.
Maintain the current system of backyard refuse
collection service to City residents.
Cost savings. There will be no opportunity to
reduce the cost of this service by a reduction in
labor cost and equipment. To the contrary,
reallocation of funds will have to be identified
to pay for the continued implementation of state-
mandated recycling and higher landfill tipping
fees.
Impact on residents. There will be no impact on
City residents other than the fact that some
residents will continue to receive additional
- 4 -
e
backyard carry-out service by City crews while
other residents voluntarily set out their own
household wastes.
Impact on City personnel. No existing personnel
will be affected. There will still be occasions
when employees incur on-the-job injuries while
attempting to carry out waste materials from the
backyards of City residents.
Legal requirements. No changes will be required
in the City Code. However, the City will continue
to receive claims from citizens concerning
materials allegedly picked up by City personnel in
the backyards of residences, damage to shrubs and
fences, etc.
Timing. Will be a moot point.
V. Conclusion:
No action is required by City Council at this time. It is
anticipated that a final recommendation will be presented
for action at your meeting on September 14, 1992.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
CC:
City Attorney
Director of Finance
Director of Public Works
Manager, Solid Waste Management
CURBSIDE/ALLEYSIDE REFUSE COLLECTION
PROPOSED FOR
January 4, 1993
The Solid Waste Management Department has researched the
possibility of curbside/alleyside refuse collection and found it
to be a method that would minimize cost and maximize efficiency.
An overall reduction of $368,000.00 is the estimated savings from
reducing labor cost and equipment needed for this municipal
service. A portion of these savings will be reallocated to the
state-mandated recycling program, with a net reduction of
$226,000.00 annually* upon full implementation. Additional
inestimable savings will result from fewer workman compensation
injuries and the virtual elimination of claims from citizens for
materials inadvertently picked up in backyards by collection
crews.
A plan to implement curbside/alleyside refuse collection has been
developed that is designed to maximize citizen acceptance of the
new program and provide for a smooth transition period. This
plan addresses the issues of the physically unable, public
information/education, fee based carry-out service for those who
wish to continue backyard service, transitional workforce
reduction, and other questions that citizens may have about
curbside/alleyside service.
A telephone survey of Roanoke City residents, conducted in March
1992, revealed that 75__% of the citizens favor the elimination of
backyard collection. Of the 75% in favor of elimination, 55%
stronqly favored elimination of the service. Only 32% of the
households are currently receiving backyard service, according to
Solid Waste Management's records. The remaining 68__% of the
residents are placing their trash to the street or alley.
Roanoke is the only locality, of the ~ valley governments, and ~
of ~ known localities in the state providing backyard service.
Roanoke is the only known locality in the state with free
backyard service.
Residential trash collection in the City is currently collected
by 16 four-man crews, consisting of ~ Motor Equipment Operator I
and ~ Sanitation Workers. Most of the monetary savings to the
City will result from the elimination of ~ residential route and
~ Sanitation Worker position from each of the remaining 15
routes. Additional savings will be realized through reduced
personnel injuries, property damage and missing property claims.
Also, the number of missed collection complaints will be
substantially reduced due to the requirement that all trash will
have to be placed at the edge of the street by 7:00 a.m. the day
of collection. On the average, approximately 85% of the missed
collection reports we receive are invalid. It costs
approximately $31.00 each time a truck is sent back to follow-up
on these reports, valid or invalid.
For budgetary purposes, the FY 92-93
approximately $113,000.00 with
implementation date.
savings would amount to
a January 4, 1993
Page 2
Curbside/Alleyside
The money saved by converting to curbside/alleyside collection of
refuse will cover the cost of expanding the recycling program
from 4,000 to 24,000 households, and help with the anticipated
disposal costs that are expected to increase significantly over
the next ~ years due to the opening of the new regional landfill
and transfer station, as illustrated by the following comparison.
Year: 1988 Present 1994
Tonnage: 55,500 50,798 41,625
Tipping Fee: $11.00 $20.00 $50.00
Cost: $610,500 $1,015,960 $2,081,250
It is critical to get citizen input on the proposed plan, as well
as to put in place a strong public information and education
program to inform citizens of the proposed changes, laws and
requirements. This will be accomplished by meetings with the
various neighborhood and civic organizations, developing a
door-hanger that will explain all aspects of Solid Waste
Management's services, and extensive coverage of the proposed
plan by the news media.
The city will offer a "Premium Service" to those citizens who are
physically-able to carry their trash to the street but wish to
continue receiving backyard service. This service will require
that a Sanitation Worker carry only the household trash to the
street. Extra trash from a clean-out, or boxes, yardwaste, etc.
will be the responsibility of the citizen to place to the street,
as is the current requirement. Citizens will be required to pay
a $20.00 non-refundable application fee, and submit an
application for the Premium Service. When both have been
received, a supervisor will visit the requestor and measure the
distance from the street to the pick-up point. Billing will be
done quarterly by the Department of Solid Waste Management. The
fees are similar to Roanoke County's, and are as follows:
MONTHLY
QUARTERLY
100 feet or less $10.00
101 feet to 200 feet $17.00
201 feet to 300 feet $24.00
301 feet to 400 feet $31.00
Each additional 100 feet - add $7.00
$30.00
$51.00
$72.00
$93.00
$21.00
Non-payment of.the
carry-out service;
still be available.
charges would warrant discontinuance of the
however, curbside/alleyside collection will
Citizens who are physically unable to carry their trash to the
street will be requested to apply for the Physically Unable
Service. When the request is received, a supervisor will visit
them to verify that the citizen is unable to carry the trash to
Page 3
Curbside/Alleyside
their collection point, and there are no other capable occupants
in the household. The citizen must sign an agreement that says
they will contact the Department of Solid Waste Management if
their situation changes, so that the Physically Unable Service
can be discontinued. Under the Curbside/Alleyside program, the
only change from present would be that the resident would be
asked to provide a letter from a physician, within 30 days,
stating that they are physically unable to carry their trash to
the street or alley.
A survey of the other ~ valley governments was conducted in an
effort to determine the number of homes that will need special
service. We found that Roanoke County is currently carrying out
the trash of 362 households due to a physician certified
disability, and 5--9 households for their paid Premium Service,
for a total of 1.6% of their total collections. Salem carries out
approximately 3.5%, or 300 households, and they estimate that
about 10% of these are certified by a physician to be physically
unable to carry out their trash. The remaining 90% are citizens
over the age of 70__. Salem has no paid carry-out service. Vinton
provides free carry-out service for approximately 150 physically
disabled and elderly citizens with no verification of disability.
This represents approximately 3.8% of their total collections.
Based on this information, the City of Roanoke can expect to
provide either the Premium Service or Physically Unable Service
to approximately 1,100 households, representing 3--% of the total
collections.
Positions will be reduced through attrition. There will be a
total of 18 Sanitation Workers and [ Motor Equipment Operator I
who will be affected. Ultimately, we are planning on ~ new
positions to be created in recycling and they will be filled from
these 19 positions.
As other laborer type positions come available throughout the
City, the remaining 13 Sanitation Workers will be given first
opportunity to apply, regardless of seniority status. During the
transitional period, the remaining full-time personnel will be
used to reduce the use of temporary employees throughout the City
organization. Departments using these employees will be
responsible for their wages. If no temporary re-assignments to
other departments are available, the Solid Waste Management
Department will use them in special clean-up projects as manpower
and equipment allow.
The majority of large apartment complexes currently have
dumpsters and are being serviced by private contractors. The
remaining apartment complexes, that are not managed by the
Roanoke Redevelopment and Housing Authority, have trash can racks
that are positioned where the garbage trucks can get close and
are charged for this service according to the volume of trash
they generate. The owners of the few multi-family dwellings
Page 4
Curbside/Alleyside
(4 or more units) that receive carry-out service, including the
Housing Authority apartments, will be given ~ options:
They could establish a central collection point that
would be accessible to our trucks and have their
employees gather the tenants trash;
They could require tenants to carry-out their own trash
to the street or designated collection point; or
The City can charge the Premium Service fee for
carry-out service to the individual tenants that
request it, and bill them directly.
After substantial research of the subject, and surveying other
localities utilizing this method, it has been determined that
Curbside/Alleyside Refuse Collection will provide maximum
efficiency with the most cost savings.
CURBSIDE/ALLEYSIDE REFUSE COLLECTION
TIME TABLE FOR IMPLEMENTATION
Prior to June 15, 1992
1. Visit surrounding localities.
2. Conduct telephone surveys of other
curbside/alleyside localities.
3. Meeting with Solid Waste Employee
Relations Committee to get
suggestions from an employees point
of view.
4. Extensive strategic planning
meetings with Public Information
Officer and City officials.
5. Develop and fine-tune the plan of
action, with charts, graphs, and
slides.
6. Begin designing handout
literature/door hangers for P.R.
campaign.
7.. Compose the necessary ordinance
changes.
June 15, 1992
Council briefing.
Briefing of Solid Waste Management
Department's personnel.
Begin public information campaign:
visit neighborhood organizations,
church and civic groups, City
residents and news media.
Begin designing new
curbside/alleyside routes
September 14, 1992
Council report with recommendation
for approval.
September 15, 1992
Inform Solid Waste Management,s
personnel of Council approval.
Send door-hanger design to
printers.
November 2, 1992
Begin distribution of door-hangers
to every household by Sanitation
Workers from Solid Waste
Management.
Page 2
Curbside/Alleyside Time Table
November 23, 1992
Distribution of door-hangers
complete. (There will be a 2 week
waiting period for Physically
Unable Service and Premium Service
customers to contact Solid Waste
Management. Information is
necessary to fine-tune new routes.)
December 7,1992
Begin fine tuning new routes and
drawing new route maps.
Begin visiting Physically Unable
Service and Premium Service
customers.
December 14, 1992 1.
2.
Route design and maps completed.
Begin training personnel to their
new routes.
Continue visiting Physically Unable
Service and Premium Service
customers.
Begin computer data entry of
billing information for Premium
Service customers.
December 21, 1992
Mail letter to all citizens
detailing program.
December 30, 1992
Run a paid advertisement in the
Roanoke Times/World News
January 4, 1993
Implement Curbside/Alleyside Refuse
Collection.
April 1, 1993
First billing will be mailed to
Premium Service customers.
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PHYSICALLY UNABLE SERVICE
ADplication/Aqreement
NAME:
ADDRESS:
The following special
service is
DATE:
TELEPHONE:
ROUTE #:
being requested:
Justification for request:
Name and address of personal physician:
I understand that I am required to produce a letter from my
personal physician, within 30 days of signing this agreement,
stating that I am physically unable to comply with the City
Ordinances concerning placement of my trash at the street for
collection.
I further understand that should a representative of Solid Waste
Management receive reliable information or observe that I am
performing activities equal to or more stringent than required to
comply with the Ordinances, and/or have another person residing
with me that can assist me to comply, an investigation will be
initiated and the "Physically Unable Service" will be subject to
discontinuance or charges according to the Premium Service
schedule.
I agree to notify the Solid Waste Management Department at
981-2448 upon vacating this residence, becoming physically able
to continue normal activities or have access to someone who can
assist me.
Applicants Signature
Date
Supervisors Approval
Date:
Manager/Supt. Approval
Date:
Comments:
5/7/92
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PREMIUM SERVICE CONTRACT
NAME: Account #:
HOME
ADDRESS: TELEPHONE:
Apt.
SOCIAL SECURITY NUMBER:
WORK
TELEPHONE:
1. The undersigned has applied to the City of Roanoke and its
successors and assigns to receive Premium Service refuse
collection at the above described premises only, situated in the
City of Roanoke, Virginia, and used for residential purposes.
Said application is hereby incorporated by reference into this
contract.
2. Upon acceptance of this application by the City, the
applicant, in consideration of the Premium Service furnished to
the above premises and other related services rendered, agrees to
comply with the following terms and condition.
The Premium Service charges shall be paid in arrears on
a quarterly basis. Applicant will pay all refuse and
related charges on said premises listed in this
agreement during the life of it's agreement as they
become due and payable to the following address:
City Treasurer
P.O. Box 1451
Roanoke, Virginia 24007
Ail charges are effective from the date of actual start
of collection for Premium Service and continuously
thereafter billed quarterly and prorated on a monthly
basis until terminated as provided by this contract.
Applicant will abide by all rules, regulations, and
rates now in force or that may be hereafter legally
established by the City.
Applicant will continue to be liable for all charges on
above premises until the Department of Solid Waste
Management receives notice in writing of applicant's
intention to terminate service under this agreement and
that such amount for said charges shall be recoverable
by all remedies provided by law.
Applicant waivers homestead and all other exemptions as
to liability to pay for refuse services rendered under
this agreement.
fe
Applicant hereby agrees to indemnify and hold harmless
the City of Roanoke from any and all claims and demands
for injuries or damages arising out of this contract.
In addition, the City shall in no event be responsible
for the refuse container or the wrongful disposition of
any item placed in or near such container.
The City of Roanoke reserves the right to terminate
this agreement without notice and without cause.
The City of Roanoke reserves the right to increase
charges without notice to applicant.
The charge for Premium Service refuse collection to the
above premises is $ per month.
Should any part of this contract be declared
unenforceable by a court of competent jurisdiction,
such shall have no effect on the legality or validity
of any other part of this contract.
Applicant Signature
Date Signed
MAILING ADDRESS IF DIFFERENT FROM ABOVE:
5/8/92
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PREMIUM SERVICE APPLICATION
NAME:
ADDRESS:
~pt. #
SOCIAL SECURITY NUMBER:
PROPERTY OWNER(S) NAME IF OTHER THAN ABOVE:
DATE:
HOME
TELEPHONE:
WORK
TELEPHONE:
I am applying for Premium Service refuse collection as defined in
Section 14 of the Code of the City of Roanoke.
I understand that I will be billed on a quarterly basis for this
service, in the amount stated on the Premium Service Contract. I
further understand this service is only for materials that are in
containers of 32 gallon capacity or less, and considered to be
waste from normal household routine.
Attached is my application fee in the amount of $20.00. I
understand that this fee is non-refundable and is to cover costs
of processing the application only.
Signature of Applicant:
Date:
For Office Use Only
Investigating Supervisor:
Distance from edge of
Monthly Fee:
Supervisor Signature:
street to collection point:
Begin Service:
Manager Signature:
Application:
ACCOUNT #
5/8/92
Approved Denied
Date:
Approved
Denied
Date:
FEET
MARY' F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2~41
SANDRA H. EAI~N
Deputy City Clerk
June 19, 1992
File #60-192
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31050-061592 amending and reordaining certain
sections of the 1991-92 Civic Center Fund Appropriations, providing for
appropriation and transfer of certain funds to cover the cost of fire damage repairs
in the Civic Center Auditorium. Ordinance No. 31050-061592 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
ERe.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bob E. Chapman, Manager, Civic Center Facilities
AN
1991-92
emergency.
WHEREAS,
Government of
exist.
THEREFORE, BE IT
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1992.
No. 31050-061592.
ORDINANCE to amend and reordain certain sections
Civic Center Fund Appropriations, and providing
of the
for an
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
ORDAINED by the Council of the
Roanoke that certain sections of the 1991-92 Civic Center
Appropriations, be, and the same are hereby, amended
reordained to read as follows, in part:
City of
Fund
and
Civic Center - Operating
Internal Services (1) ...............................
Civic Center - Promotional
Personal Services (2) ...............................
Capital Outlay - Equipment
Capital Outlay (3) ..................................
Capital Outlay
Auditorium Fire Damage (4) ..........................
$1,548,035
470,900
158,361
87,000
64,180
64,180
1,208,787
601,764
Revenue
Revenue - Event Expenses (5).: ........ --------- .... $ 214,
350
Accounts Receivable Industrial Risk Insurance'(6)'
- 72,775
1) Building
Maintenance
2) Temporary Employee
Wages
3) Other Equipment
4) Appropriated from
Third Party
5) Novelty Fees
6) Industrial Risk
Insurance
(005-050-2105-7050) $ 30,000
(005-050-2106-1004) 30,000
(005-050-8600-9015) 1,250
(005-050-8630-9004) 12,844
(005-020-1234-1070) 61,250
(005-1118) (12,844)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
'92
Roanoke, Virginia
June 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Civic Center Request for Appropriation and Transfer of Funds
I. Background
A. The original FY '92 Civic Center Budget appropriation was $2,061,730
including operations, promotions, depreciation and capita~
B. Budget A~justments through April, 1992 total $15,660. The current
Civic Center budget as of April, 1992 totals $2,077,390.
C. Total expenses for FY '92 are now estimated to be $2,138,640, an
increase of $61,250 over the current budget.
D. Current budget synopsis is as follows:
Current Civic Center Expense Budget
Estimated Expenditures for FY '92
Addditional Funding Required
$2,077,390
2,138,640
$ 61,250
$1,784,850
1,695,921
$ 88,929
Anticipated Collections for FY '92
Current Revenue Estimate
Revenue in Excess of Estimate
II. Current Situation
A. Appropriation of funds is requested to cover cost of certain additional
operation expenses.
B. Funding source is available from Civic Center revenues.
C. Transfer of funds is requested to cover current year operating cost.
III. Issues
A. Justification of Need
B. Funding Source
Page 2
IV. Alternatives
Approve the appropriation of $61,250 to cover cost of certain opera-
ting expenses and transfer $12,844 to cover fire damage repairs in
the Auditorium.
1. Justification of need has been verified through analysis of the
Civic Center operating budget.
2. Funding sources are available from the following:
a. Funding for operational expenses is available from revenues
realized in excess of estimates.
b. Funding for fire damage repairs is available from insurance
reimbursements to the Civic Center.
B. Do not approve the appropriation of $61,250 and the transfer of
$12,844.
Justification of need has been verified. This alternative will
not provide funds for building maintenance, capital outlay equip-
ment, temporary wages and fire damage repairs.
2. Funding source would not be an issue for consideration.
Recommendation is that City Council approve Alternative A, as listed
below:
A. Increase the revenue estimate by $61,250 for Novelty Fees.
(Account #005-020-1234-1070)
B. Appropriate $30,000 to Internal Services - Building Maintenance.
(Account #005-050-2105-7050)
C. Appropriate $1,250 to Capital Outlay - Equipment.
(Account #005-050-8600-9015)
D. Appropriate $30,000 to Promotional - Temporary ~nployee Wages.
(Account ~005-050-2106-1004)
E. Appropriate $12,844 as follows:
1. To: Auditorium Fire Damage Account.
(Account #005-050-8630-9003)
Page 3
2. From: Civic Center Accounts Receivable Fire Insurance Account.
(Account #005-1118)
cc: City Attorney
Director of Finance
Respectfully submitted,
W:~obert Herbert
Cit~ Manager
Director of Utilities and Operations
Roanoke, Virginia
June 22, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda on Monday, June 22, 1992, for a
report concerning Proposed Revenue Enhancement and Operating Efficiency
Measures for the Police Department.
Respectfully submitted,
Manager
WRH/OCS/hw
cc: City Attorney
Director of Finance
Roanoke, Virginia
June 15, 1992
Honorable Mayor and City Council 92 "~ ~] ~'~"~'
Roanoke, Virginia
Dear Members of Council:
SUBo-~CT: PROPOSED REVENu~ ~IHANC~NT AND OPERATING
EFFICIENCY~ASUI~S FOR T~d~POLICEDEPART~NT
I. BACKGROUND:
Ao
During the FY92-93 budget development process revenue
enhancement and operating efficiency received priority
consideration.
The Police Department identified two areas for review:
increased fees and new fees.
The Police Department reacts to approximately five
thousand (5000) security alarms each year. The alarms
originate in a variety of ways which include: Audible
alarms, electronic messages to control centers in this
and several distant cities and notices by automatic
signal to designated telephone numbers. All generate a
notice to our 911 system and an emergency response by
Police with attendant risk and liability.
Approximately 97% (or 4850) are false. Nothing is
happening or has happened when police arrive. Each
response to such alarms deprive the public of the
responding officer's availability to address their
legitimate and urgent needs for police service. A
reduction in false security alarms will benefit
everyone now affected.
II. ~U.~.-P~,~ SITUATION:
The fee compendium established by council on November
11, 1991 authorized a fee schedule for the Police
Department based on costs of providing various services.
The fee schedule no longer accurately reflects the costs
of the following services administered by the Police
Department.
1. Public Vehicle Drivers License
2. Concealed Weapons Permit
Honorable Mayor and City Council Page 2
Conservator of the Peace
Verification Reports
S.P.C.A. Fee (Animal Control Service Fee)
No fee is assessed for response to false security
alarms.
FY92-93 General Fund Budget is dependant on $165,635 in
additional revenues.
II. ISSUES:
Cost Recovery
Equality of Service
Public Notice
III. ALTERNATIVES:
City Council approve a resolution to amend the fee
compendium to reflect the increases enumerated,
"Attachment A", and establishment of fees for false
alarms as defined by ordinance, "Attachment B" at the
rates set forth in the resolution, "Attachment C".
Cost Recovery the proposed fees would provide
revenue that more closely reflects the costs of
providing these services. The FY92-93 Budget
included projected revenue of $165,635 based on
this fee proposal.
o
Equality of Services - The fee structure will more
accurately reflect the costs of providing the
services and will provide an incentive for the
reduction of false security alarms.
Public Notice - Has been achieved through the list
of activities outlined in "Attachment D."
City Council approve a resolution to amend the fee
compendium of November 11, 1991 to reflect the
increases in "Attachment A" and not approve the
proposal to add a fee for false alarms in "Attachment
B" and "Attachment C."
Honorable Mayor and City Council Page 3
Cost Recovery - the costs of providing police
service to respond to false alarm calls would
continue to be borne by all citizens. Total
Revenue would be reduced by $151,295.
Equality of Service - will not be achieved or
enhanced. False alarm calls will continue to
compete with legitimate citizen needs for
immediate police services.
Public Notice - has been achieved through the list
of activities outlined in "Attachment D".
City Council - approve the proposal to add a fee for
false alarms in "Attachment B & C" and not approve a
resolution to amend the fee compendium to reflect the
increases in "Attachment A".
Cost Recovery - would provide revenue that more
closely reflects the costs of providing police
services for false alarms· A significant portion
of the costs to provide the services in
"Attachment A" would continue to be recovered.
Total revenue would be reduced $14,340.
Equality of Services - the anticipated reduction
in the number of false alarms would allow the
officers to devote more time to duties and citizen
requests that actually need police service.
o
Public Notice - has been achieved through the list
of activities outlined in "Attachment D".
IV. RECO~R. NDATION:
That City Council approve Alternative "A" which includes the
resolution for increased fees now in the fee compendium and
the attached proposed false security alarm ordinance and
resolution.
Respectfully submitted,
Robert W. Herbert
City Manager
Attachment "A"
Increased Fee Proposal
Title
Public Vehicle
Drivers License
Concealed Weapons
Permit
Conservator of the
Peace
Verification Reports
S.P.C.A. Fee
(Animal Control Fee)
Current Last Proposed
Fee Revised Fee
$10 11/91 $2O
annually annually
$155 li/9i $250
annually annually
$9 - $25
biennial biennial
$i50 ii/9i $250
annual annual
$9 - $25
biennial biennial
$9 li/91 $10
per report per reporl
$3 per 3-5 yrs. Within 12
pickup Months:
$10 first
pick up
$20 second
pick up
$30 third
pick up
....... iii .......
$2 da $5 daily
boarding boarding
"Attachment B"
Out line
False Security Alarm Fee Ordinance Proposal
I. PURPOSE
To reduce the number of false security alarms resulting
in a police response.
To decrease unnecessary risk to citizens and police
officers.
II. DEFINITIONS
Security Alarm: Any device or system of devices located
in or connected to a premises that is designed or used to
signal an occurrence of burglary, robbery, unauthorized
entry, or any other criminal act or activity that
threatens property or persons indicating a need for a
police response.
User: Any person owning or using a security alarm system
or having a control of the premises upon which such a
system is located or connected.
False Alarm: Any security alarm system signal which
directly or indirectly causes a police response to the
premises in which the security alarm is located or
connected,and where no actual or threatened criminal
activity has caused such signal.
Alarm Company: Any corporation, partnership, business
or individual engaged in the business of the
installation, maintenance, alteration, servicing, or
monitoring any security alarm, or which responds to any
security alarm.
Severe Weather: An electrical storm, hurricane,
tornado, or other act of nature that causes multiple
false alarms within the City of Roanoke.
Disruption of Telephone Circuits: Disruption of
telephone circuits that causes multiple false alarms on
the same circuit when the disruption was beyond the user
and user's alarm company control and that such disruption
has been corrected.
"Attachment B" - Continued
Notification: First notice of a false alarm to the user
or their agent may be by telephone or personal contact at
the time of occurrence or by other acceptable means
afterward. When reasonable efforts to notify the alarm
user or their agent fails then the billing of a false
alarm fee will serve as first notice.
III. FALSE ALARM FEES
Assessment of fees will be based on the number of false
alarm responses to the same location within each of the
six (6) month periods July 1 thru December 31 and
January 1 thru June 30. The Police Department Records
Bureau will screen each report of a false alarm response
for applicability before it is submitted to the City's
Billings and Collections Department for processing and
invoicing. See "Attachment C."
The user may appeal for an exception from a false alarm
designation or imposition of fee within seven (7)
calendar days of first notification of the occurrence of
the false alarm if the cause was beyond their control due
to severe weather or disruption of telephone circuits.
Satisfactory evidence to support the appeal must be
supplied upon request to the Records Bureau Lieutenant or
his designee. Any such exception must be approved by the
Chief of Police or his designee.
IV. EXEMPTIONS
Premises owned, leased, occupied or controlled by the
City of Roanoke or its School Board.
Premises owned, leased, occupied or controlled by
Federal or State Governments.
Any automobile security alarm except when the
automobile is inside the premises to which the police
response is made and the automobile security alarm
generated the signal which caused the false alarm
response.
"Attachment B" - Continued
Do
Newly installed security alarms will be exempted for a
period of twenty (20) days from the installation date
provided the user gives prior written notice to the
Police Department of the installation date and any
service or adjustment during that time that may cause a
false alarm.
When advance notice is made to the police dispatcher that
any security alarm is actively being repaired, serviced,
or is malfunctioning so that police response may be
suspended until notification that the problem has been
corrected.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Sincerely,
I am attaching copy of Resolution No. 31051-061592 approving the modification of
provisions of the 1991 Rental Rehabilitation Program to allow program funding to take
as low as a fourth mortgage position, if all other aspects of the financing provide
adequate security, upon certain terms and conditions as more particularly set forth
in a report of the City Manager under date of June 15, 1992. Resolution No. 31051-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. H. Wesley White, Acting Director, City of Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF~HE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31051-061592.
A RESOLUTION approving the modification of the provisions of
the 1991 Rental Rehabilitation Program, upon certain terms and
conditions.
BE IT RESOLVED by the Council of the City of Roanoke that this
Council does approve the modification of the provisions of the 1991
Rental Rehabilitation Program to allow Program funding to take as
low as a fourth (4th) mortgage position, if all other aspects of
the financing provide adequate security, upon the terms and
conditions more particularly set forth in the City Manager's report
to this Council dated June 15, 1992.
ATTEST:
City Clerk.
Roanoke, Virginia
3une I5, 1992
Honorable Mayor and Members of Council
Roanoke, Virginia
'92 JC, 11 :Z2
Dear Members of Council:
Subject: 1991 Rental Rehabilitation Program - Modification of Provisions of
Program
I. 13ackground
Rental Rehabilitation Program is a cooperative program among
HUD~ the City, and the Roanoke Redevelopment and Housing
Authority (RRHA)~ to encourage rehabilitation of privately-owned
rental property in targeted areas.
3.
City's Program design for the 1991 program calls for the Program funds
to be used specifically to assist the renovation of buildings in the
downtown area for rental housing units, in cooperation with the Roanoke
Community Development Corporation and Downtown Roanoke, Inc.
City's Program description, drafted in the summer of 1991, defines cer-
tain terms of financing under the Programs including that "Program
funding will take no less than third mortgage position" (Attachment A).
II. Current Situation
Actual experience with development proposals in the downtown area since
the Program was designed shows that there is the need to allow for
Program funding to be allowed to take a fourth (#th) mortgage position.
1. One proposal may be approved immediately with Program funds as a #th
mortgage, but the appraisal shows a total loan-to-value ratio and
projected cash flow well within other limits established by the
Program.
2. Several other proposals under development and negotiation may also
require the flexibility of a ~th mortgage by the Program funding.
B. Modification of the Program description by Council is necessary to pro-
vide for this option.
III. Issues
A. Consistency with established plans and policies, specifically for down-
town revitalization.
13. Cost to the City
C. Risk to the City
D. Timing
Oune 15, 1992
Page 2
IV. Alternatives
A. Approve a modification to the 1991 Rental Rehabilitation Program to
allow Program funding to take as low as a fourth (#th) mortgage posi-
tion, if other terms of the financing provide reasonable security for
the financing, by substituting a new page 2 in the Program description
(Attachment B).
Consistency with established plans and policies would be achieved,
as the greater flexibility to tailow the financing to a variety of
complex market conditions will facilitate housing development down-
town.
Cost to the City will be nothing. The Program grant is reserved by
HUD for the City, but does not actually come to the City or appear
in its finances. Neither is the City technically a direct party in
the financing~ as it actually is made by the RRHA, as the
City's administrative agent for the Program. Security of the
Program financing will be provided primarily by sound cash flow and
acceptable loan-to-value ratios as defined otherwise on page 2 of
the Program description.
Risk to the City is minimal, as the funds are not to be repaid to
HUD. Federal guidelines even allow the Program funds to be provided
as a grant to property owners-developers.
4. Timing is such that one proposal should be approved and closed imme-
diately upon the requested modification of the allowable terms.
B. Do not approve a modification to the 1991 Rental Rehabilitation Program
to allow Program funding to take as low as a fourth (~th) mortgage posi-
tion.
Consistency with established plans and policies would depend upon
the eventual ability of owners of downtown properties to make
financing arrangements that would not require the Program funds to
be in 4th mortgage position. Conversion of 2nd and 3rd floor space
residential units may not be feasible without the flexible
assistance that could have been provided. At least one such propo-
sal almost surely will fail.
2. Cost to the City likely would be nothing directly, but some tax
revenues from buildings that would have been upgraded may be lost.
3. Risk to the City would not be an issue.
Timing is not an issue.
3une 15, 1992
Page 3
V. Recommendation
Adopt Alternative A, thereby approving a modification to the 1991 Rental
Rehabilitation Program to allow Program funding to take as low as a fourth
(#th) mortgage position, it other terms of the financing provide reasonable
security for the financing, by substituting a new page 2 in the Program
description (Attachment B).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:HDP:rms
Attachments (2)
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Executive Director, RRHA
Executive Director, Downtown Roanoke, Inc.
(RR91MODI,2,3)
Rental Rehabilitation- 1991
Page 2
ATTACHMENT A
In addition, housing downtown is expected to have significant spin-off
effects, specifically to "increase the vitality and attractiveness of
downtown as a cultural, entertainment and retail center." (Roanoke
Vision, p. #6)
The Rental Rehabilitation Program described herein is designed to attract
and subsidize private investment for the conversion to apartments of upper
levels of existing commercial buildings in the downtown Roanoke area, on
terms that will allow the units to be affordable to low-moderate income
tenants.
II. Program Design
A. Form of Rehabilitation Subsidy
The City's Rental Rehabilitation Program will supplement private funding to
assist an owner of qualifying property to rehabilitate portions of a
building for residential use, while receiving a fair return on investment.
Financing by the Program will be flexible and will depend on the charac-
teristics of the individual project. The most liberal terms considered
will be:
1. Program funding will take no less than third mortgage position
2. Final debt including Program funding and all superior mortgages
not exceed 100% of after-rehabilitation value
3. Program funding may amount to no more than 50% of rehabilitation
cost, and may not exceed:
$6500 for a one-bedroom unit,
$7500 for a two-bedroom unit,
$8500 for a three-bedroom unit or larger
Project must project at least break-even cash flow
5. Program funds will be loaned and secured by a deed of trust, but
interest may be as low as 0%
6. Repayable loan payments may be deferred for as long as 10 years,
with a balloon payment due then.
7. In exceptional cases, loans may be forgiveable.
Within these contraints, the City will consider the economics of each project
and will negotiate financing terms to assist the project while allowing a
reasonable return to the owner on his equity. Depending on the circumstances,
terms of Program funding may relate to interest rate, principal amount,
amortization term, proportion of total development cost or rehabilitation
cost, loan-to-value ratio, return on equity, etc.
The City's purpose in the Program is to help make the pro formas attractive
enough to encourage developments and to reinforce the likely success of
projects in a new, untested market. Beyond that goal, however, the priori-
ties of the City in determining the financing terms to be offered will
include repayment of principal (security of loan), number of projects
that may be assisted (amount of subsidy), rapidity of funds revolving back
to the City (amortization terms), and return on investment (interest rate).
ATTACHMENT B
?ental Rehabilitation-t991
Page 2
In addition, housing downtown is expected to have significant spin-off
effects, specifically to "increase the vitality and attractiveness of
downtown as a cultural, entertainment and retail center." (Roanoke
Vision, p. 46)
The Rental Rehabilitation Program described herein is designed to attract
and subsidize private investment for the conversion to apartments of upper
levels of existing commercial buildings in the downtown Roanoke area, on
terms that will allow the units to be affordable to low-moderate income
tenants.
II. Program Design
A. Form of Rehabilitation Subsidy
The City's Rental Rehabilitation Program will supplement private funding to
assist an owner of qualifying property to rehabilitate portions of a
building for residential use, while receiving a fair return on investment.
Financing by the Program will be flexible and will depend on the charac-
teristics of the individual project. The most liberal terms considered
will be:
1. Program funding will take no less than fourth mortgage position, if [
other aspects of the financing provide adequate security
2. Final debt including Program funding and all superior mortgages
not exceed 100% of after-rehabilitation value
3. Program funding may amount to no more than 50% of rehabilitation
cost, and may not exceed:
$6500 for a one-bedroom unit,
$7500 for a two-bedroom unit,
$8500 for a three-bedroom unit or larger
#. Project must project at least break-even cash flow
5. Program funds will be loaned and secured by a deed of trust, but
interest may be as low as 0%
6. Repayable loan payments may be deferred for as long as 10 years,
with a balloon payment due then.
7. In exceptional cases, loans may be forgiveable.
Within these contraints, the City will consider the economics of each project
and will negotiate financing terms to assist the project while allowing a
reasonable return to the owner on his equity. Depending on the circumstances,
terms of Program funding may relate to interest rate, principal amount,
amortization term, proportion of total development cost or rehabilitation
cost, loan-to-value ratio, return on equity, etc.
The City's purpose in the Program is to help make the pro formas attractive
enough to encourage developments and to reinforce the likely success of
projects in a new, untested market. Beyond that goal, however, the priori-
ties of the City in determining the financing terms to be offered will
include repayment of principal (security of loan), number of projects
that may be assisted (amount of subsidy), rapidity of funds revolving back
to the City (amortization terms), and return on investment (interest rate).
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir flinia 24011
Telephone: (703) 981-254.1
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #72-236
Mr. Stuart Israel
Executive Director
TRUST
360 Washington Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Israel:
I am enclosing copy of Resolution No. 31052-061592 concurring in the recommendation
of the City Manager's Follow-Up Task Force on Homelessness with regard to
allocation of Emergency Shelter Resource Funds, and authorizing execution of
subgrant agreements with Roanoke Area Ministries, in the amount of $12,000.00,
Total Action Against Poverty, in the amount of $18,000.00, and TRUST, in the
amount of $11,000.00, to administer said funds. Resolution No. 31052-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #72-236
Mr. Theodore J. Edlich, III
Executive Director
Total Action Against Poverty
in Roanoke Valley, Inc.
P. O. Box 2868
Roanoke, Virginia 24001
Dear Mr. Edlieh:
I am enclosing copy of Resolution No. 31052-061592 concurring in the recommendation
of the City Manager's Follow-Up Task Force On Homelessness with regard to
allocation of Emergency Shelter Resource Funds, and authorizing execution of
subgrant agreements with Roanoke Area Ministries, in the amount of $12,000.00,
Total Action Against Poverty, in the amount of $18,000.00, and TRUST, in the
amount of $11,000.00, to administer said funds. Resolution No. 31052-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
l~puty City Clerk
June 19, 1992
File #72-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31052-061592 concurring in the recommendation
of the City Manager's Follow-Up Task Force on Homelessness with regard to
allocation of Emergency Shelter Resource Funds, and authorizing execution of
subgrant agreements with Roanoke Area Ministries, in the amount of $12,000.00,
Total Action Against Poverty, in the amount of $18,000.00, and TRUST, in the
amount of $11,000.00, to administer said funds. Resolution No. 31052-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
ERe.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director, Human Development
Ms. Donna S. Norvelle, Human Resources Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. ~
D~puty City Clerk
June 19, 1992
File #72-236
Ms. Wendy W. Moore
Executive Director
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Moore:
I am enclosing copy of Resolution No. 31052-061592 concurring in the recommendation
of the City Manager's Follow-Up Task Force on Homelessness with regard to
allocation of Emergency Shelter Resource Funds, and authorizing execution of
subgrant agreements with Roanoke Area Ministries, in the amount of $12,000.00,
Total Action Against Poverty, in the amount of $18,000.00, and TRUST, in the
amount of $11,000.00, to administer said funds. Resolution No. 31052-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31052-061592.
A RESOLUTION concurring in the recommendation of the City
Manager's Follow-up Task Force on Homeless as to the allocation of
Emergency Shelter Resource Funds, and authorizing the execution of
the subgrant agreements with Roanoke Area Ministries, Total Action
Against Poverty and TRUST to administer the funds.
WHEREAS, the Council of the City of Roanoke accepted an
Emergency Shelter Grant Program entitlement of $41,000.00 on March
12, 1992, by Resolution No. 30900-030992, allocated under the
Stuart B. McKinney Homeless Assistance Act from the United States
Department of Housing and Urban Development to provide services to
the homeless; and
WHEREAS, the Council of the City of Roanoke appropriated the
funds to an Emergency Shelter Resource Fund enabling local
nonprofit organizations to apply for financial support to improve
the quality of shelter facilities; and
WHEREAS, the City Manager's Follow-up Task Force on the
Homeless has recommended allocation of the funds as set forth in
the City Manager's report dated June 15, 1992.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This Council concurs in the recommendation of the City
Manager's Follow-up Task Force on Homeless for the allocation of
Emergency Shelter Resource Funds as follows:
(a) $12,000 to Roanoke Area Ministries for the RAM House
project for payment of maintenance, operations,
insurance, utilities and furnishings.
(b) $18,000.00 to Total Action Against Poverty for the
payment of maintenance, operations, insurance, utilities,
and furnishings; and, essential services including food,
transportation, and drug Screening supplies, all in
Connection with the Transitional Living Center Program.
(c) $11,000 to TRUST for the payment of maintenance,
Operations, insurance, utilities, furnishings, and food.
2. The City Manager, W. Robert Herbert, or the Assistant
City Manager, is hereby authorized to execute the proper subgrant
agreements with Roanoke Area Ministries, Total Action Against
Poverty and TRUST for the administration of the funds.
ATTEST:
City Clerk.
June 15, 1992
Honorable Noel C. Taylor,
Members of City Council
Roanoke, virginia
Mayor and
Members of Council:
SUBJECT: ~si~G~CY ~H~[.TER ]~ESO~C~ ~utiD ~T.F~CATION
I. BACKGROUND
ae
The City Manaaer's Task Force on Homelessness
studied the homeless and low-income housing
situation in Roanoke and presented their
findings and recommendations in a
comprehensive report titled No ace o Ca 1
Home in April, 1987.
The city Manaaer appointed a Follow-uP Task
Force to evaluate how well the report's
recommendations are implemented and to
recommend new activities based on future
findings. The Task Force continues to meet
on a regular basis.
Roanoke city Council accepted Emeraencv
Shelter Grants Pro~ram entitlement funds
tQtallin~ $134.000 in 1987, 1988, 1989, 1990
and 1991, allocated under the Stuart B.
McKinney Homeless Assistance Act, from the
United States Department of Housing and Urban
Development to provide services to the
homeless.
$26,000.00 - Resolution ~28872, November
16, 1987.
a)
b)
$20,000.00 to Total Action Against
Poverty
$ 6,000.00 to Roanoke Area
Ministries
$ 4,000.00 - Resolution ~29087, May 9,
1988.
a)
b)
$ 2,300.00 to Roanoke Area
Ministries
$ 1,700.00 to Total Action Against
Poverty
De
Ee
Fe
$24,000.00 - Resolution #29507, April 3,
1989.
a)
b)
c)
$10,000.00 to Total Action Against
Poverty
$8,500.00 to Roanoke Area
Ministries
$5,500.00 to TRUST
e
$39,000 - Resolution Number 30100-61890,
June 18, 1990
a)
b)
c)
$17,090.00 to Total Action Against
Poverty
$11,790.00 to Roanoke Area
Ministries
$10,120.00 to TRUST
$41,000 - Resolution Number 30530-52091
May 20, 1991
a) $18,000 to Total Action Against
Poverty
b) $12,000 to Roanoke Area Ministries
c) $11,000 to TRUST
Roanoke City Council accepted the ~992
Emeraencv Shelter Grants Proaram entitlement
funds of $41,000.00 through the Stuart B.
McKinney Homeless Assistance Act on March 12,
1992, Resolution $30900-030992.
Funds from the Stuart B. McKinnev Homeless
'stance may be used for the payment of
maintenance, operations (including rent but
excluding staff), insurance, utilities, and
furnishings; and, limited funds for essential
services including employment, health,
substance abuse education and food. In the
past, funds have also been used for
renovation and major rehabilitation.
The City invited applications or DroDosa]s
from local agencies to assure that all
interested organizations had an opportunity
to submit funding requests. The deadline to
submit applications was April 10, 1992.
The City Manager asked the City Manaaer's
Follow-UD Task force on the Homeles~ to
carefully review proposals submitted within
the designated time frame and recommend the
allocation of funds to benefit the citizens
of Roanoke.
II.
CURRENT SITUATION
Roanoke Area Ministries. the Roanoke Valley
Trouble Center. Inc. CTRUST) o and Total
Action Aaainst Poverty submitted proposals
for funding through the 1992 Emergency
Shelter Resource Fund. The Salvation Army
initially submitted an application but,
withdrew the application upon further
consideration.
Requests totaled $54.463.00 from these three
agencies.
1. Roanoke Area Ministries: $12,000.00
2. TRUST: $12,463.00
3. Total Action Against Poverty: $30,000.00
The Task Force carefully studied each
proposal using the application requirements,
federal guidelines, and pre-determined
criteria to recommend the allocation of these
funds and found that all agencies were
eligible for funding after meeting
application requirements and federal
guidelines.
The C~tv Manaaer's Follow-UP Task Force on
Homelessness submitted the followina
~ecommendations to the city Manager based on
the guidelines and criteria.
Allocate $12,000.00 to Roanoke Area
Ministries for the payment of
maintenance, operations, insurance,
utilities, and furnishings.
Allocate $11,000.00 to TRUST for the
payment of maintenance, operations,
insurance, utilities, furnishings, and
food.
Allocate $18,000.00 to Total Action
Against Poverty (Transitional Living
Center Program) for the payment of
maintenance, operations, insurance,
utilities, and furnishings; and,
essential services including food,
transportation, and drug screening
supplies.
III ·
IV.
ISSUES
A. Services to citizens.
B. Timing.
C. Funding.
ALTERNATIVES
ae
Concur with the recommendations submitted by
the city Manager's Follow-Up Task Force on
Homelessness for the allocation of Emergency
Shelter Resource Funds and authorize the city
Manager to execute the attached sub-grant
agreements with Roanoke Area Ministries,
Roanoke Valley Trouble Center, Inc. (TRUST),
and Total Action Against Poverty.
Services to Citizens. The quality of
existing shelter space would be improved
and day facility services would be
enhanced for homeless citizens.
~ Funds must be obligated by
August 10, 1992.
Funding. Federal grant funding of
$41,000.00 was previously appropriated
and is available in account number
035-054-5123-2210. The necessary local
match will be provided by the agencies,
and no City funds are required.
Do not concur with the recommendations and do
not authorize the City Manager to allocate
funds at this time.
SeFvices to citizens. Existing programs
and services would not be increased or
enhanced.
~ No effect.
Funding. The City would have to
obligate the funds for emergency shelter
by August 10, 1992 or risk losing the
grant allocation.
RECOMMENDATION
City Council concur in the implementation of
~ and allocate the $41,000.00
Emergency Shelter Resource Fund as
recommended by the City Manager's Follow-Up
Task Force on Homelessness and authorize the
City Manager to execute the sub-grant
agreements (copies attached).
Allocate $12,000.00 to Roanoke Area
Allocate $11.000.00 to the Roanok~
Valley Trouble Center. Inc. (TRUST).
Allocate S%8,000.00 to Total Action
A 'ns vet .
WRH/DSN/dsn
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
Wilburn C. Dibling Jr., City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Donna S. Norvelle, Human Resources Coordinator
Marie Pontius, Grants Monitoring Administrator
Attachments
AGREEMENT
THIS AGREEMENT is made and entered into this day of , 1992 by and
between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing
under the laws of the Commonwealth of Virginia, hereinafter referred to as the
Grantee, and IlI~UST, a non-stock corporation, created and existing under the laws of
the Commonwealth of Virginia, hereinafter referred to as the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program (ESGP} entitlement
locality with an approved Comprehensive Homeless Assistance Plan.
WHEREAS, an ESGP entitlement of $41,000.00 was awarded to the City by the United
States Department of Housing and Urban Development under the Stewart B. McKinney
Homeless Assistance Act.
WHEREAS, by Resolution No. adopted June 15, 1992 City Council authorized
the acceptance of the ESGP entitlement of $41,000.00.
WHEREAS, the City established an Emergency Shelter Resource Fund with this ESGP
entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project activities which provide for
the provision of shelter maintenance and operations:
Repairs & Improvements
Utilities
Insurance
Cleaning Supplies
Pest Control
Food
Janitorial & Maintenance
Fuel 0il
Water & Sewage
TOTAL
$ 2,000.00
950.00
3,798.00
450.00
120.00
637.00
2270.00
600.00
175.00
$11,000.00
The Subgrantee shall complete project activities by August 31, 1993.
The Subgrantee shall receive the ESGP grant award as prescribed by the United
States Department of Housing and Urban Development. The Grantee reserves the
right to withhold payment if the Subgrantee fails to comply with the procedures
outlined in this agreement, and federal and state regulations associated with
ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports regarding
project activities beginning thirty {30) days after obligation of funds. In
addition, the Subgrantee shall permit access during normal business hours to its
premises for the purpose of conducting on-site compliance reviews and inspecting
of facilities and records.
The Subgrantee acknowledges that the Grantee shall not be responsible for any
actions of employees or designated representatives of the project. In the event
of any litigation which may arise as a result of the operation of this project,
the Subgrantee agrees to assume the risk and/or liability for the cost of any
such litigation, including but not limited to, payment of damages or attorney
fees to the plaintiff and hold the Grantee harmless therefrom. The Subgrantee
also acknowledges and agrees that it will provide its own legal representation
and bear the cost of the same. The Subgrantee also acknowledges and agrees that
the Grantee shall not be obligated to provide insurance coverage, either
commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the sovereign
immunity of the City of Roanoke, Grantee, or immunity of its employees, agents
or officers.
Neither the Subgrantee, its employees, assigns or contractors shall be deemed
employees of the Grantee while performing under this Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and regulations set
forth in HUD's regulations at 24 CFR Part 575, as set forth in Attachment I and
Enclosure I as if they were the Grantee referenced therein, unless such
conditions are clearly inappropriate for the performance of particular
obligations under this Agreement.
8. During the performance of this Agreement, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any subcontractor, employee,
or applicant for employment because of race, religion, color, sex, or
national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonably necessary to the normal
operation of the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this non-discrimination
clause.
Bo
The Subgrantee, in all solicitations or advertisements for employees placed
by or on behalf of the Subgrantee, will state that the Subgrantee is an
equal opportunity employer.
C. Notices, advertisements, and solicitations placed in accordance with
federal law, rule, or regulation shall be deemed sufficient for the purpose
of meeting the requirements of A and B above.
Nothing in this Agreement shall be construed as authority for either party to
make commitments which bind the other party beyond the scope of this Agreement.
This Agreement shall remain in full force and effect until cancelled by either
party giving the other party thirty (30) days written notice of cancellation.
Any such cancellation shall be in writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of notice, except
those expenses incurred prior to the date of notice that are necessary to
curtailment of operations under this Agreement.
11. This agreement shall be governed by the laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this Agreement as
of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Roanoke Valley Trouble
Center, Inc. (TRUST)
Corporate Witness Executive Director
AGREEMENT
THIS AGREEMENT is made and entered into this day of , 1992 by and
between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing
under the laws of the Commonwealth of Virginia, hereinafter referred to as the
Grantee, and TOTAL ACTION AGAINST POVERTY, a non-stock corporation, created and
existing under the laws of the Commonwealth of Virginia, hereinafter referred to as
the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program {ESGP) entitlement
locality with an approved Comprehensive Homeless Assistance Plan.
WHEREAS, an ESGP entitlement of $41,000.00 was awarded to the City by the United
States Department of Housing and Urban Development under the Stewart B. McKinney
Homeless Assistance Act.
WHEREAS, by Resolution , adopted June 15, 1992, City Council authorized
the acceptance of the ESGP entitlement of $41,000.00.
WHEREAS, the City established an Emergency Shelter Resource Fund with this ESGP
entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project activities which provide for
the provision of shelter maintenance and operations:
Utilities
Minor Repairs
Food
General Maintenance
Transportation
Drug Screening Supplies
TOTAL
$ 6,500.00
5,000.00
4,100.00
1,000.00
900.00
500.00
$18,000.00
The Subgrantee shall complete project activities by August 31, 1993.
The Subgrantee shall receive the ESGP grant award as prescribed by the United
States Department of Housing and Urban Development. The Grantee reserves the
right to withhold payment if the Subgrantee fails to comply with the procedures
outlined in this agreement, and federal and state regulations associated with
ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports regarding
project activities beginning thirty {30} days after obligation of funds. In
addition, the Subgrantee shall permit access during normal business hours to its
premises for the purpose of conducting on-site compliance reviews and inspecting
of facilities and records.
The Subgrantee acknowledges that the Grantee shall not be responsible for any
actions of employees or designated representatives of the project. In the event
of any litigation which may arise as a result of the operation of this project,
the Subgrantee agrees to assume the risk and/or liability for the cost of any
such litigation, including but not limited to, payment of damages or attorney
fees to the plaintiff and hold the Grantee harmless therefrom. The Subgrantee
also acknowledges and agrees that it will provide its own legal representation
and bear the cost of the same. The Subgrantee also acknowledges and agrees that
the Grantee shall not be obligated to provide insurance coverage, either
commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the sovereign
immunity of the City of Roanoke, Grantee, or immunity of its employees, agents
or officers.
Neither the Subgrantee, its employees, assigns or contractors shall be deemed
employees of the Grantee while performing under this Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and regulations set
forth in HUD's regulations at 24 CFR Part 575, as set forth in Attachment I and
Enclosure I as if they were the Grantee referenced therein, unless such
conditions are clearly inappropriate for the performance of particular
obligations under this Agreement.
8. During the performance of this Agreement, the Subgrantee agrees as follows:
Ao
The Subgrantee will not discriminate against any subcontractor, employee,
or applicant for employment because of race, religion, color, sex, or
national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonably necessary to the normal
operation of the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this non-discrimination
clause.
The Subgrantee, in all solicitations or advertisements for employees placed
by or on behalf of the Subgrantee, will state that the Subgrantee is an
equal opportunity employer.
Co
Notices, advertisements, and solicitations placed in accordance with
federal law, rule, or regulation shall be deemed sufficient for the purpose
of meeting the requirements of A and B above.
9. Nothing in this Agreement shall be construed as authority for either party to
make commitments which bind the other party beyond the scope of this Agreement.
10.
This Agreement shall remain in full force and effect until cancelled by either
party giving the other party thirty {30) days written notice of cancellation.
Any such cancellation shall be in writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of notice, except
those expenses incurred prior to the date of notice that are necessary to
curtailment of operations under this Agreement.
11. This agreement shall be governed by the laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this Agreement as
of the date first written above.
A1-FEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
A1-FEST:
Corporate Witness Executive Director
Total Action Against Poverty
AGREEJ4ENT
THIS AGREEI4ENT is made and entered into this day of , 1992 by and between
the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under
the laws of the Commonwealth of Virginia, hereinafter referred to as the Grantee, and
ROANOKE AREA MINISTRIES, a non-stock corporation, created and existing under the laws
of the Commonwealth of Virginia, hereinafter referred to as the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program {ESGP} entitlement
locality with an approved Comprehensive Homeless Assistance Plan.
WHEREAS, an ESGP entitlement of $41,000.00 was awarded to the City by the United
States Department of Housing and Urban Development under the Stewart B. McKinney
Homeless Assistance Act.
WHEREAS, by Resolution , adopted June 15, 1992, City Council authorized
the acceptance of the ESGP entitlement of $41,000.00.
this ESGP
WHEREAS, the City established an Emergency Shelter Resource Fund with
entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project activities which provide for
the provision of shelter maintenance and operations:
Monthly Maintenance Fee
$11,040.00
Heat For Building
960.00
TOTAL $12,000.00
The Subgrantee shall complete project activities by August 31, 1993.
The Subgrantee shall receive the ESGP grant award as prescribed by the United
States Department of Housing and Urban Development. The Grantee reserves the
right to withhold payment if the Subgrantee fails to comply with the procedures
outlined in this agreement, and federal and state regulations associated with
ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports regarding
project activities beginning thirty (30) days after obligation of funds. In
addition, the Subgrantee shall permit access during normal business hours to its
premises for the purpose of conducting on-site compliance reviews and inspecting
of facilities and records.
o
The Subgrantee acknowledges that the Grantee shall not be responsible for any
actions of employees or designated representatives of the project. In the event
of any litigation which may arise as a result of the operation of this project,
the Subgrantee agrees to assume the risk and/or liability for the cost of any
such litigation, including but not limited to, payment of damages or attorney
fees to the plaintiff and hold the Grantee harmless therefrom. The Subgrantee
also acknowledges and agrees that it will provide its own legal representation
and bear the cost of the same. The Subgrantee also acknowledges and agrees that
the Grantee shall not be obligated to provide insurance coverage, either
commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the sovereign
immunity of the City of Roanoke, Grantee, or immunity of its employees, agents,
or officers.
o
Neither the Subgrantee, its employees, assigns or contractors shall be deemed
employees of the Grantee while performing under this Agreement.
The Subgrantee agrees to abide by the terms,
forth in HUD's regulations at 24 CFR Part 575,
Enclosure I as if they were the Grantee
conditions are clearly inappropriate for
obligations under this Agreement.
guidelines, and regulations set
as set forth in Attachment I and
referenced therein, unless such
the performance of particular
8. During the performance of this Agreement, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any subcontractor, employee,
or applicant for employment because of race, religion, color, sex, or
national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonably necessary to the normal
operation of the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this non-discrimination
clause.
The Subgrantee, in all solicitations or advertisements for employees placed
by or on behalf of the Subgrantee, will state that the Subgrantee is an
equal opportunity employer.
Notices, advertisements, and solicitations placed in accordance with
federal law, rule, or regulation shall be deemed sufficient for the purpose
of meeting the requirements of A and B above.
9. Nothing in this Agreement shall be construed as authority for either party to
make commitments which bind the other party beyond the scope of this Agreement.
10.
This Agreement shall remain in full force and effect until cancelled by either
party giving the other party thirty {30) days written notice of cancellation.
Any such cancellation shall be in writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of notice, except
those expenses incurred prior to the date of notice that are necessary to
curtailment of operations under this Agreement.
11. This agreement shall be governed by the laws of the Commonwealth of Virginia.
IN WXTNESS WHEREOF, the Grantee and Subgrantee have executed this Agreement as
of the date first written above.
All'EST:
CITY OF ROANOKE, VIRGINIA
City Clerk
ATTEST:
City Manager
Corporate Witness Executive Director
Roanoke Area Ninistries
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #24A-184-202
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31053-061592 amending Article III, Officers and
Employees Generaily, of Chapter 2, Administration, of the Code of the City of
Roanoke ( 1979), as amended, in connection with implementation of the Paid Leave and
Extended Illness Leave Policy for City employees; and repealing certain sections of
the City Code, effective July 1, 1992. Ordinance No. 31053-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 15,
1992.
Sincerely, ~0.~_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
El'lC.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
Mr.l~. R~Dert Herbert
June 19, 1992
Page 2
pc'
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Donald S. Caldweli, Commonwealth's Attorney
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
The Honorable W. Alvin Hudson, Sheriff
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Wiliard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipal Auditor
Mr. George C. Snead, Jr., Director, Public Safety
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Rawleigh W. Quarles, Fire Chief
Mr. Bobby D. Casey, Office of the Magistrate
Mr. M. David Hooper, Police Chief
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
S2-42. Application of Divisions 2 and 3 to Constitutional
Officers and their Employees.
The provisions of divisions 2 and 3 shall not apply to
any constitutional officer or to the employees in his office,
unless such officer consents thereto in writing and files such
written consent in the office of the city clerk. Thereupon,
the provisions of such divisions shall apply with like force
and effect to such constitutional officer filing such consent
and the employees of his office as it does to other officers
and employees of the city, until such consent is revoked in
writing and filed in the office of the city clerk. It shall
be the duty of the city clerk to notify the city council, the
manager of personnel management and the director of finance of
receipt by the city clerk of such written consent or
revocation.
3. Sections 2-28 through 2-46 of Article III, Officers and
EmDloyees, of Chapter 2, Administration, of the City Code, are
hereby designated as Division 1, Generally, of such Article.
4. The City Code is hereby amended and reordained by the
addition of the following new Division 2, Vacation Leave and Sick
Leave, to Article III, Officers and EmDloyees, of Chapter 2,
Administration:
DIVISION 2. VACATION LEAVE AND SICK LEAVE
S2-48. Applicability.
The provisions of this division shall apply to non-
temporary officers and employees hired before July 1, 1992,
who have not elected to be subject to the provisions of
Division 3 of this Chapter.
~2-49. Vacation Leave.
(a) On and after July 1, 1985, and during each fiscal
year thereafter, officers and employees of the city, except
employees of the fire department working the three-platoon
system, part-time, seasonal, temporary and extra help
employees shall accrue vacation leave each calendar month,
based on cumulative years of city service, in accordance with
the following schedule:
Cumulative years
of city service
Vacation leave accruing
each calendar month
Up to 5 8 hours
5 to 10 10 hours
10 to 20 12 hours
20 to 30 14 hours
30 or more 16 hours
(b) On and after July 1, 1985, and during each fiscal
year thereafter, employees of the fire department working the
three-platoon system shall accrue vacation leave each calendar
month, based on cumulative years of city service, in
accordance with the following schedule:
Cumulative years
of city service
Vacation leave accruing
each calendar month
Up to 5
5 to 10
10 to 20
20 to 30
30 or more
24 hours
30 hours
36 hours
42 hours
48 hours
(c) The city manager shall develop and promulgate by
regulation a system for allocating vacation leave where the
first or last month of city employment for any officer or
employee is less than a complete calendar month.
(d) No officer or employee of the city shall be eligible
to take any vacation leave during the first six (6) months of
city employment.
(e) Vacation leave shall be taken only at such times as
the city manager or other appropriate council-appointed
officer shall approve.
(f) Saturdays, Sundays and holidays shall not be counted
as vacation leave, except to the extent that an officer or
employee normally works on such days, nor shall non-working
hours on other days be so counted. An employee of the fire
department working the three-platoon system who takes vacation
leave on two consecutive work days separated by a single off-
duty day shall be charged vacation leave for the work days and
the off-duty day.
(g) Vacation leave may be accumulated but no officer or
employee may be credited with more than two hundred forty
(240) hours of vacation leave on July i of any fiscal year,
except that employees of the fire department working the
3
three-platoon system may be credited with not more than seven
hundred twenty (720) hours on such date.
(h) Any officer or employee who is separated from the
service of the city for any cause not involving moral
turpitude shall be paid for accumulated and unused vacation
leave not to exceed seven hundred twenty (720) hours for an
employee of the fire department working the three-platoon
system or two hundred forty (240) hours for any other officer
or employee; provided, no payment for any accumulated vacation
leave shall be made in the case of any officer or employee who
is separated from the service of the city prior to completion
of the first six (6) months of employment.
(l) Upon recommendation of the head of any department,
the city manager may, in his discretion, advance any officer
or employee of such department, who has been in the service of
the city at least six (6) months, vacation leave not to exceed
eighty (80) working hours, or in the case of an employee of
the fire department working the three-platoon system vacation
leave not to exceed three hundred sixty (360) hours, during a
single fiscal year, thereby permitting such officer or
employee to anticipate earned vacation leave. Should any
officer or employee be separated from the service of the city,
for any cause, before actually earning all such anticipated
vacation leave, his pay for all such unearned anticipated
vacation shall be deducted from his final paycheck.
(j) Notwithstanding any provision of this section to the
contrary, any officer or employee in the employ of the city on
the date of adoption of this section who has less than five
(5) cumulative years of city service shall accrue vacation at
the rate of ten (10) hours per calendar month, or in the case
of an employee of the fire department working the three-
platoon system at the rate of thirty (30) hours per calendar
month, until such officer or employee has been in the service
of the city for ten (10) cumulative years.
S2-50. Sick Leave.
(a) On and after July 1, 1975, and during each fiscal
year thereafter, all officers and employees who receive from
the city fifty (50) percent or more of their salaries or
wages, and after being in continuous service of the city for
six (6) months, shall, with the exception provided for in
section 2-51, be entitled to sick leave with pay according to
the following schedule:
Term of Employment Sick Leave Allocation
6 months to 1 year
1 year to 2 years
2 years to 5 years
5 years to 10 years
10 years to 15 years
15 years to 20 years
20 years to 25 years
25 years to 30 years
30 years and over
40 working hours
88 working hours
168 working hours
344 working hours
432 working hours
512 working hours
600 working hours
688 working hours
768 working hours
(b) Reserved.
(c) Reserved.
(d) The sick leave provided for in this section is
noncumulative and represents the maximum annual sick leave to
which any such employee shall be entitled in any one fiscal
year.
(e) Thirty-six (36) working hours of sick leave shall be
allowed to any such officer or employee for an injury for
which compensation is awarded under the Workmen's Compensation
law.
(f) Sick leave shall cover absences from duty only on
account of the bona fide illness or physical disability of
officers and employees. When such absences extend beyond
three (3) consecutive working days, the city manager, or the
department head designated by him, shall require a certificate
from a medical doctor as evidence of such illness or
disability. At the discretion of the city manager, he may
also require examination by a medical doctor designated by the
manager, whose decision as to illness or disability of the
officer or employee in question may be taken as final by the
city manager. The city manager or any such department head
may require a certificate from a medical doctor in
verification of any number of days of claimed sick leave pay.
S2-51. Same--For Employees of Fire Department.
(a) On and after July 1, 1975, and each fiscal year
thereafter, employees of the fire department working the
three-platoon system shall be subject to the general
provisions of section 2-50, with the exception that
entitlement of such employees to sick leave shall be on the
following calendar day basis:
5
Term of Employment
Sick leave allocation in
calendar days
6 months to 1 year 7
1 year to 2 years 15
2 years to 5 years 30
5 years to 10 years 60
10 years to 15 years 75
15 years to 20 years 90
20 years to 25 years 105
25 years to 30 years 120
30 years and over 135
(b) Such employees shall be charged sick leave for any
calendar day during which the employee is unavailable for duty
because of sickness or disability.
5. The City Code is hereby amended and reordained by the
addition of the following new Division 3, Paid Leave and Extended
Illness Leave, to Article III, Officers and Employees, of Chapter
2, Administration:
DIVISION 3. PAID LEAVE AND EXTENDED ILLNESS LEAVE
S2-53. Applicability; Eligibility to Elect Coverage.
(a) The provisions of this division shall apply to non-
temporary officers and employees hired on or after July 1,
1992, and to any officer and employee who was hired prior to
July 1, 1992, and who has made a timely and effective election
to be subject to the provisions of this division.
(b) The city manager shall establish by regulation the
requirements for officers and employees to elect to be subject
to the provisions of this division which shall include a
requirement that employees make an irrevocable election within
a thirty-day period to be established by the city manager with
such election to be effective the first day of the next fiscal
year.
(c) Except for officers and employees who have made a
timely election to be subject to the provisions of this
division effective July 1, 1992, no officer or employee shall
be eligible to receive retirement service credit for
accumulated extended illness leave if the officer or employee
retires within 36 months of the effective date of the
election.
S2-54. Paid Leave.
(a) Officers and employees may take paid leave for any
reason deemed appropriate by the individual upon approval by
supervisor.
(b) Initial paid leave balance for officers and
employees hired prior to July 1, 1992, shall be the
individual's vacation leave balance as of June 30 of the year
in which the election to be subject to the provisions of this
division is made.
(c) Paid leave shall accrue as follows:
City Employees
Fire Department Employees
Working the Three-Platoon
System
Total Years
of Service
Hours Days Hours Days
per Month Per Year Per Month Per Year
0 to 1 10 15 14 7
1 to 5 12 18 16 8
5 to 10 14 21 20 10
10 to 15 16 24 24 12
15 to 20 17 25.5 26 13
20 to 25 18 27 28 14
25 to 30 19 28.5 30 15
30 or more 20 30 32 16
(d)
as paid
employee
hours on
Saturdays, Sundays and holidays shall not be counted
leave, except to the extent that an officer or
normally works on such days, nor shall non-working
such days be counted.
(e)
employee
leave on
the fire
credited
Paid leave may be accumulated, but no officer or
may be credited with more than 288 hours of paid
July 1 of any fiscal year, except that employees of
department working the three-platoon system may be
with not more than 408 hours on such date.
(f) Paid leave in excess of the maximum carryover on
June 30 of each year shall be added to the individual's
extended illness leave account up to a maximum of 40 hours per
fiscal year or 56 hours per fiscal year for employees of the
fire department working the three-platoon system.
(g) Paid leave up to 80 hours may be advanced to an
employee by the department manager, with written concurrence
of the appropriate director, council-appointed officer or
elected officer. Should an employee leave the service of the
city prior to accrual of paid leave hours sufficient to cover
the advance, the regular current rate of pay of the employee
will be deducted for each outstanding hour from the employee's
paycheck. Pay deduction for an employee exempt from the Fair
Labor Standards Act shall not have hours advanced or repaid
for less than a full workday.
(h) Any officer or employee who has separated from the
service of the city for any cause not involving moral
turpitude shall be paid for accumulated paid leave not to
exceed 408 hours for an employee of the fire department
working the three-platoon system or 288 hours for any other
officer or employee; provided, no payment for any accumulated
paid leave shall be made in the case of any officer or
employee who is separated from the service of the city prior
to completion of the first six (6) months of employment.
S2-55. Extended Illness Leave.
(a) Extended illness leave means approved absence from
work with pay for a personal or family illness or disability
which exceeds the use of twenty-four (24) consecutive regular
work hours of paid leave or thirty-four (34) consecutive
regular work hours of paid leave for fire department personnel
working the three-platoon system. The city manager shall
promulgate regulations governing the use of extended illness
leave.
(b) Extended illness leave shall accrue at the rate of
six (6) hours per month which equates to nine (9) days per
year. Fire department personnel working the three-platoon
system shall accrue extended illness leave at the rate of nine
(9) hours per month which equates to 4.5 days per year.
(c) The initial extended illness leave balance for
employees hired prior to July 1, 1992, shall be as established
by the city manager and filed in the office of the city clerk.
(d) There shall be no limitation on the number of hours
of extended illness leave which may be accumulated.
(e) The city manager shall develop and promulgate by
regulation a system for allocating extended leave where the
first and last month of city employment for the officer or
employee is less than a complete calendar month.
(f) Extended illness leave for illness or disability of
a family member shall not exceed eighty (80) hours per fiscal
year.
6. The City Manager is hereby authorized to promulgate
regulations to implement the provisions of this ordinance.
7. Section 2-38.1, Vacation Leave, S2-39, Sick Leave
Generally, S2-40, Same--For Employees of Fire Department, and ~2-
42, ADDlication of sections 2-38 -- 2-41 to Constitutional Officers
and their Employees of the Code of the City of Roanoke are hereby
repealed.
8. In order to provide for the usual daily operation of the
City, an emergency is deemed to exist and this ordinance shall be
in full force and effect on and after July 1, 1992.
ATTEST:
City Clerk.
9
Roanoke, Virginia
'92 j'~j~! 11 ~t~2Z~une 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: PAID T.'li~.¥'~ ~ ]~['I']~[D~D ]'T.T.lq~SS T.'Ii~A.VE
I. BACKGROUND
The City's sick leave policy was established in 1953
and since that time no material changes have been made.
The current sick leave policy does not recognize many
of the diverse needs for City employees to be away from
work such as caring for an aged parent or to be at home
with sick children.
II. CURI~9~T SITUATION
The new proposed leave Dian, titled Paid Leave and
Extended Illness Leave, incorporates a number of unique
provisions which include:
Combining vacation, short term sick leave (3 days
or less), and time off for doctors appointments
into one paid leave account;
Providing employees with a separate account for
extended illness leave which may also be used for
family member illnesses;
Providing incentives, not punishment for employees
who use a minimum of extended illness leave by
allowing it to be credited toward retirement; and
Providing existing employees with a choice between
current sick leave and vacation benefits or tho
new leave policy. Current employees may elect the
new plan by June 1 of any year during their career
up to three years prior to retirement. During the
initial offering period, an election date in late
June will be established by the City Manager.
Honorable Mayor and City Council
Page 2
Be
The new leave ~olicv includes two tYDes of
Leave and Extended Illness Leave
1. Paid Leave shall accrue as follows:
leave, Paid
CITY
EMP~LOYEES
CITY FIRE SUPPRESSION
EMPL_OYEES
Total Years Hours Days Hours Days
of Servic9 Per Month Per Year Per Month Per Year
0 to 1 10 15 14 7
1 to 5 12 18 16 8
5 to 10 14 21 20 10
10 to 15 16 24 24 12
15 to 20 17 25.5 26 13
20 to 25 18 27 28 14
25 to 30 19 28.5 30 15
30 or more 20 30 32 16
Fe
Extended Illness Leave shall accruo at the rate of
6 hours per month which equates to 9 days per
year. Fire suppression employees accrue extended
illness leave at 9 hours per month which equates
to 4.5 days per year.
New emDlovees hired on or after July 1, 1992 will be
covered by the new leave policy.
Focusro--q~Q_qD~which included employees from throughout
City departments reviewed the proposed policy and made
valuable suggestions as the policy was being designed.
A draft of the proposed policy has been sent to all
full-time city employees (See Attachment 1 for current
draft.) Included with the draft policy package are
questions regarding the Paid Leave and Extended Leave
Policy, an example of how the policy works and an
explanation of how to calculate initial paid leave and
extended illness leave balances.
Informational meetinqs were held with employees to
provide them with an understanding of the policy as
well as to answer individual questions.
Honorable Mayor and City Council
Page 3
The City's actuarial consultant has evaluated th~
policy and indicated that the new policy will require
minimal city contributions to the retirement system in
order to implement this change.
III. ISSUES
A. Impact of the changing workforce
B. Cost
C. Timing
IV. ALTERNATIVES
Council ~ Paid Leave and Extended Illness Leave
Policy effective July 1, 1992 for all new employees
hired on or after this date. Existing employees will
be allowed to elect this policy up to the three years
prior to their retirement date.
Impact of changing workforcm is recognized given the
fact that the new policy allocates leave time for
employees, diverse range of needs to be off from
work.
Cost - this policy is designed to be cost neutral.
No additional budget allocation will be required
for implementation.
Timing relative to City Council's action on this
policy is important because City administration
wishes to implement this program consistent with
the sick leave renewal date, July 1.
Do not approve implementation of the new Paid Leave and
Extended Illness Leave Policy
Impact of changing workforcm will not be dealt
with effectively since current policies do not
recognize diverse needs to be off from work.
Cost while not a direct factor may be impacted if
employees abuse current sick leave policy.
Timing relative to City Council's action on this
matter is not an issue if the policy is not
approved.
Honorable Mayor and City Council
Page 4
P~ECOMMENDATION
Council approve implementation of the Paid Leave and
Extended Illness Leave Policy. The Department of
Personnel Management will submit the policy to the
Personnel and Employment Practices Commission for
comment prior to approval by the City Manager.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH: jh
Page 1 of 7
PERSONNEL OPERATING PROCEDURE #24
Paid Leave and Extended Illness Leavo
I. PurDose:
To provide a comprehensive paid leave program which recognizes
employees, diverse needs to be absent from work and to provide for
employee and family paid time off for extended illnesses or
disabilities.
This procedure applies to all non-temporary employees hired on or
after July 1, 1992 and to employees hired prior to July 1, 1992 who
have made a timely election to be subject to this procedure.
Non-temporary employees hired prior to July 1, 1992 who do not elect
to be subject to this procedure shall be subject to P.O.P. #5 Vacation
Leave; P.O.P. #13, Extended Leave; P.O.P. #14 Funeral Leave, P.O.P.
#15 Medical Appointment Leave; P.O.P. #17 Pregnancy and Pregnancy
Related Disabilities; and City Code provisions pertaining to sick
leave and vacation leave. This irrevocable election must be made by
completing the appropriate forms in the Department of Personnel
Management by June 1 of any year with an effective date of July 1 of
tha~.year.except that such electio~ must be made at least.thirty-six
mont~s prior to the employee's retirement date from the City unless
such election is made during the initial offering period, beginning
July 1, 1992. During the initial offering period, this election must
be made by June , 1992.
III. Definitions:
Paid L___eave - Leave for any reason deemed appropriate by the
employee and approved by the supervisor. Reasons normally
include, but are not limited to: vacation, personal or family
illness/ disability, attendance at funerals other than for family
members and for medical or other health care provider
a '
ppolntments for the employee or family members.
Extended Illness Leavm - Approved absence from work with pay for
personal or family illness/disability which exceeds the use of
twenty-four (24) consecutive regular work hours of Paid Leave or
thirty-four (34) consecutive regular work hours of Paid Leave for
fire suppression personnel.
IV.
DRAFt
P.O.P. #24
Page 2 of 7
Ce
Family or Family Members for purpose of this policy shall mean:
1. Immediate family - spouse, child, sibling or parent
2. Legally adopted relatives - adopted brother, sister, son,
daughter, or adoptive parents
3. Natural relatives - grandson, granddaughter, grandfather,
grandmother, aunt, uncle.
4. Step relatives - stepfather, stepmother, stepdaughter,
stepson, stepbrother, stepsister
5. Foster relatives - foster father, mother, sister, brother,
son, daughter
6. Other relatives - half-sister, half-brother
7. In-Laws - mother-in-law, father-in-law, brother-in-law,
lster-ln-law, son-in-law, daughter-in-law
8. The term "great" as related to relatives such as a great
grandmother or great grandson shall be limited to relatives
defined in #3 above.
Funeral Leave for Family Member~ is approved absence from work
with pay for the death of a family member as defined in Section
C. 1-8 above.
Fire Suppression Employees - Employees
assigned to the three platoon system.
Forms
in the Fire Department
Notification of Leave or Absence (NLA) form is required from each
employee for all absences including paid leave, extended
illness/disability leave, extended illness/disability leave for
family members and funeral leave. Departments shall retain NLA
forms for three (3) fiscal years.
V. Paid Leave and Extended Illness Leave Accrual
A. Paid leave shall accrue as follows:
Total Years
of Service
CITY
EMPLO_____YEES
CITY FIRE SUPPRESSION
EMPL~OYEES
0 to 1 10 15 14 7
1 to 5 12 18 16 8
5 to 10 14 21 20 10
10 to 15 16 24 24 12
15 to 20 17 25.5 26 13
20 to 25 18 27 28 14
25 to 30 19 28.5 30 15
30 or more 20 30 32 16
Hours Days Hours Days
Per Month Per Year Per Month Per Year
Be
Ce
Fe
Ge
DRAFT P.O.P.
Page 3 of 7
Initial paid leave balance for employees hired prior to July 1,
.1992 shall be the employee's vacation leave balance as of June 30
during the year of election.
Paid leav~e may be taken upon accrual and approval of the
appropriate supervisor.
The maximum annual carryover for paid leavn effective June 30,
1992 shall be 288 hours, for fire suppression employees 408
hours.
Paid Leave hours in excess of the maximum carryove, on June 30 of
each year shall, at the written request of the employee, be added
to the Extended Illness Leave balance up to a maximum of forty
(40) hours per fiscal year.
Extended Illness Leave shall accrun at the rate of six (6) hours
per month which equates to nine (9) days per year. Fire
suppression employees accrue extended illness leave at nine (9)
hours per month which equates to 4.5 days per year.
Annual carryover for extended illness leave shall be unlimited.
Initial Extended Illness Leave Balance for employee~ hir~rior
to Julv 10 1992 shall be set according to total years of service
using the attached schedule. Service time is rounded up to the
nearest month. (See Attachment A)
Paid Leav~e up to eighty (80) hours may be advanced to an employee
by the department manager, with written concurrence of the
appropriate director, council appointed officer or elected
officer. Should an employee leave the service of the City prior
to accrual of paid leave hours sufficient to cover the advance,
the regular current rate of pay will be deducted for each
outstanding hour from the employee,s paycheck. Pay deduction for
an employee exempt from the Fair Labor Standards Act shall not
have hours advanced or repaid for less than a full work day.
Payment Upon Termination or Retirement
Upon termination, payment for unused paid leave shall be
limited to the carryover amount not to exceed 288 hours or
408 for fire suppression employees. Such leave shall not be
used to extend time in service.
2 e
Upon retirement, employees are eligible to receive 60% of
the unused extended leave balance as creditable service
added to the employee's retirement benefit calculation
subject to the following conditions:
The maximum percentage of average final compensation
(AFC) shall not exceed 60%.
DRAFT P.O.P.
Page 4 of 7
be
Unused extended illness leave may be used to extend
creditable service, but shall not be used to extend
vesting requirements of the Employees' Supplemental
Retirement System (ESRS) or the Employee Retirement
System (ERS).
Employee must begin receiving a retirement allowance
immediately after terminating employment.
Employees not participating in the City of Roanoke
Pension Plan shall receive benefits equivalent to the
ESRS credit for unused extended illness leave.
New Hirers shall accrue paid and extended leave for the month of
hire according to the date of hire as follows:
Date of Mont_____hh
Percent of Leave Accrual Rat~
1st to 7th 100%
8th to 23rd 50%
24th to last 0%
Employees terminatinq employment with the City shall accrue the
percentage of their paid and extended illness leave rates for the
last month of service according to the day of termination as
follows:
Da of Month
Percent of Leave Accrual Rate
1st to 7th 0%
8th to 23rd 50%
24th to last 100%
Absence Without Pay (AWOP) of more than one (1) regularly
scheduled work day for the employee in one calendar month,
including disciplinary actions, shall cause the employee not to
accrue paid leave or extended illness leave for that month. An
employee who is in AWOP status on the working day before a City
approved holiday or the first working day following such holiday
shall cause the employee not to receive pay or holiday earned.
Payment for Extended Illness Leave While Workinq for the City
Upon accumulating not less than 1040 hours in the employee,s
extended leave balance, 1456 for fire suppression employees, such
employee is eligible to receive payment for 50% of their hourly
rate for each hour earned beyond 1040 hours. Payment will be
made on the basis of not less than 40 hour increments.
DRAFT P.O...
Page 5 of 7
VI.
Oe
Employees Resiqninq on and after July 1, 1992 - Effect o~
Employees who have separated from employment on and after July 1,
1992, and who are rehired shall begin their subsequent employment
in a regular position with the City with a balance of zero (0)
hours paid leave and zero (0) hours extended illness leave. Upon
completion of six (6) months of service the employee will be
credited with an hourly accrual rate based on total years of
service. Extended illness leave balance will be restored to the
balance at separation plus accrued hours for the current period
of employment.
Conversion of Available Paid Leave and Extended Illness Leave
Job Transfer:
Conversion of available paid leave and extended illness leave for
employees transferring from Fire Suppression to other City
employment shall be calculated by dividing the balance by one and
four tenths (1.4). Conversion of available paid leave and
extended illness leave for employees transferring to Fire
Suppression from other City employment shall be calculated by
multiplying the balance by one and four tenths (1.4). Transfer
from other City employment to Fire Suppression shall cause the
paid leave and extended illness leave balances to be converted by
multiplying by one and four tenths (1.4)
Usage:
A. Use
1.
of Paid Leav~
Paid Leave for reasons other than personal or family
illness/disability must be scheduled in advanc~. Employees
are responsible for providing supervisors with timely notice
to permit the supervisor to make a decision as to whether or
not paid leave should be granted. Specific notification
requirements may be established by the department manager
based upon the need for work schedule/duty assignment
adjustments.
Employees usinq paid leave for personal or family
~llness/disability must contact their respective department
head or supervisor prior to the start of each work day to
give notice of their impending absence for personal or
family illness/disability. Specific notification
requirements may be established by the department manager
based upon the need for work schedule/duty assignment
adjustments.
Extended Illness Leav~ may be used for personal illness/
disability or family illness/disability. Procedures for use of
this benefit are as follows:
DRAFT
P.O.P. #24
Page 6 of 7
2e
Extended illness leave may be used for personal or family
illness/disability only after twenty-four (24) consecutive
regular work hours for paid leave related to personal or
family illness/disability have been charged, thirty-four
(34) regular work hours for fire suppression personnel.
~hen an employee returns from Extended Illness Leav,'. for
less than a full work day such employee may continue to use
Extended Illness Leave for the prorated portion of the
day(s) not worked until returning to work for a full work
day.
Extended Illness Leavo for employees may be used for ongoing
medical treatment subject to approval of the Department
Manager and the Occupational Health Nurse.
Extended Illness Leave for family members us,, as defined in
III. C. 1-7 above, shall be limited to eighty (80) hours per
fiscal year.
5. Unpaid Family Leav~
An employee who has exhausted paid leave and all available
extended illness leave (a maximum of eighty (80) hours per
fiscal year) and is absent from work due to a serious
personal illness or disability, the birth, adoption or
serious illness or disability of a child, spouse or parent
may be granted up to 480 hours of unpaid leave per fiscal
year. Leave approval is subject to the recommendation of
the department manager and approval of the appropriate
director, council appointed officer or elected officer in
consultation with the Manager, Department of Personnel
Management. Fringe benefits including health care
insurance, dental insurance, life insurance, and retirement
credit will continue during this leave time. The employee
shall be required to make timely payments of the employee,s
portion of these benefits. If the employee terminates
employment within one year of
the return date to work, such employee shall reimburse the
City for the City portion of the cost of the health and
dental benefits paid during the leave period.
Notification of Absence for Extended Illness Leav,.
Employees usinq extended illness leav,, must contact the
department manager or supervisor in a timely manner to notify of
their illness/disability or the illness/disability of their
family member. If the employee is unable to contact the
supervisor because of hospitalization or other circumstances
beyond the employee,s control, a family member or health care
provider may contact the department manager or supervisor.
Specific otlflcatlon requirements may be established by the
department manager based upon the need for work schedule/duty
assignment djustments.
a '
DRAFT
Page 7 of 7
Funeral Leave for Family Members - The employee shall be
permitted to be away from work for up to three (3) consecutive
days which shall include days of work, rest days and holidays in
the case of the death of a family member. One such day shall
include the day of last rites. Such time off shall not be
charged to Paid Leave or Extended Illness Leave balances. An
employee shall make every effort to notify the appropriate
supervisor of the employee,s intention to utilize funeral leave.
Specific dates and times shall be indicated. The
misrepresentation of facts as to the event of the death in
question, identity of the deceased, time and place of last rites,
etc., may result in disciplinary action.
VII. Certification of Illness/Disability
Employees may be required to leave work or not to report to work
due to illness/disability. The department manager may require
such employee to meet with the Occupational Nurse to make the
determination for duty fitness.
Employees may be required to submit to an examinatio~, by a
medical doctor designated by the Manager, Department of Personnel
Management whose decision as to illness or disability of the
officer or employee in question may be taken as final by the
Manager, Department of Personnel Management. The City shall pay
the cost of this examination and the report of such examination
shall be submitted to the Manager, Department of Personnel
Management.
At the discretion of the department manaqe]- an employee may be
required to provide a medical doctor's certificate for personal
or family member illness/disability in order to be granted paid
leave or extended illness leave.
Any work time lost due to on-the-job injury shall be charged to
extended illness leave from the day following the injury until
the point of commencement of Workers Compensation.
AUTHENTICATION
Pursuant to the authority vested in me by Section 2-61 of the Code of
the City of Roanoke (1979), as amended, the foregoing regulation is
promulgated this day of 1992 to be effective July
1, 1992. ' '
W. Robert Herbert, City Manager
CONVERSION SCHEDULE FOR EXTENDED ILLNESS LEAVE
TOTAL
MONTHS OF
SERVICE
1 month
2 months
3 months
4 months
5 months
6 months
7 months
8 months
9 months
10 months
11 months
12 months
13 months
14 months
15 months
16 months
17 months
18 months
19 months
20 months
21 months
22 months
23 months
24 months
25 months
26 months
27 months
28 months
29 months
30 months
31 months
32 months
33 months
34 months
35 months
36 months
37 months
38 months
39 months
40 months
41 months
42 months
43 months
44 months
45 months
46 months
47 months
48 months
49 months
50 months
51 months
52 months
53 months
54 months
55 months
56 months
57 months
68 months
59 months
60 months
INITIAL
24-HOUR
SCHEDULE
8
17
27
36
46
56
67
78
9O
101
112
123
133
143
153
162
172
182
192
202
210
218
227
235
242
249
256
263
270
277
284
291
298
305
312
319
326
333
340
347
354
361
368
375
382
389
396
403
410
417
424
431
438
445
452
459
465
470
476
482
ALL
OTHEF
6
12
19
26
33
4O
48
56
64
72
8O
88
95
102
109
116
123
130
137
144
150
156
162
168
173
178
183
188
193
198
203
208
213
218
223
228
233
238
243
248
253
258
263
268
273
278
283
288
293
298
303
308
313
318
323
328
332
336
340
344
TOTAL
MONTHS OF
SERVICE
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
5
16
17
18
19
120
INITIAL BALANC
24-HOUR ALL
SCHEDULE OTHER
months 484 346
months 487 348
months 490 350
months 493 352
months 496 354
months 498 356
months 501 358
months 504 360
months 507 362
months 510 364
months 512 366
months 515 368
months 518 370
months 521 372
months 524 374
months 526 376
months 529 378
months 532 380
months 535 382
months 538 384
months 540 386
months 543 388
months 546 390
months 549 392
months 552 394
months 554 396
months 557 398
months 560 400
months 561 401
months 563 402
months 564 403
months 566 404
months 567 405
months 568 406
months 570 407
months 571 408
months 573 409
months 574 410
months 575 411
months 577 412
months 578 413
months 580 414
months 581 415
months 582 416
months 584 417
months 585 418
months 587 419
months 588 420
months 589 421
months 591 422
months 592 423
months 594 424
months 595 425
months 596 426
months 598 427
months 599 428
months 601 429
months 602 430
months 603 431
months 605 432
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
TOTAL
MONTHS OF
SERVICE
INITIAL BALANCE
24-HOUR ALL
SCHEDULE OTHER
121 months 608 434
122 months 610 436
123 months 613 438
124 months 616 440
125 months 619 442
126 months 622 444
127 months 624 446
128 months 627 448
29 months 630 450
130 months 633 452
131 months 636 454
132 months 638 456
133 months 641 458
t34 months 644 460
135 months 647 462
136 months 650 464
137 months 652 466
138 months 655 468
139 months 658 470
140 months 661 472
141 months 662 473
142 months 664 474
143 months 665 475
months 666- 476
months 668 477
months 669 478
months 671 479
months 672 480
months 673 481
months 675 482
months 676 483
months 678 484
months 679 485
months 680 486
months 682 487
months 683 488
months 685 489
months 686 490
months 687 491
months 689 492
months 690 493
months 692 494
months 693 495
months 694 496
months 696 497
months 697 498
months 699 499
months 700 500
months 701 501
months 703 502
months 704 503
months 706 504
months 707 505
months 708 506
months 7~0 507
months 741 508
months 713 509
months 714 510
months 715 511
months 717 512
CONVERSION SCHEDULE FOR EXTENDED ILLNESS LEAVE
TOTAL :INITIAL BALANCE' TOTAL IINITIAL BALANCE TOTAL :INITIAL BALANCE!
MONTHS OF I 24-HOUR ALL MONTHS OF I 24-HOUR ALL MONTHS OF I 24-HOUR ALL
SERVICE ISCHEDULE OTHER SERVICE SCHEDULE OTHER SERVICE iSCHEDULE OTHER
181 months I 720 514 241 months 843 602 301 months I 966 690
182 months I 722 516 242 months I 846 604 302 months I 969 692
183 months I 725 518 243 months I 848 605 303 months I 972 694
184 months I 728 520 244 months I S~1 608 304 months I 974 696
185 months I 731 522 245 months ; 854 610 305 months I 977 698
186 months I 734 524 246 months I 857 612 306 months I 980 700
187 months I 736 526 247 months I 860 614 307 months I 983 702
188 months I 739 528 248 months I 862 616 308 months I 986 704
189 months I 742 530 249 months I 865 618 309 months I 988 706
190 months I 745 532 250 months I 868 620 310 months I 991 708
~191 months I 748 534 251 months I 871 622 311 months I 994 710
'192 months I 750 536 252 months I 874 624 312 months I 997 712
193 months I 753 538 253 months I 876 626 313 months I 1000 714
194 months I 756 540 254 months I 879 628 3~4 months I 1002 716
195 months I 759 542 255 months I 882 630 315 months I 1006 718
196 months I 762 544 256 months I 885 632 316 months i 1008 720
197 months : 764 546 257 months : 888 634 317 months : 1011 722
198 months I 767 548 258 months ; 890 636 318 months i 1014 724
199 months I 770 550 259 months I 893 638 319 months i 10!6 726
200 months i 773 552 260 months I 896 640 320 months I 1019 728
201 months I 776 554 261 months I 699 642 321 months I 1021 729
202 months I 778 556 262 months i 902 644 322 months I 1022 730
203 months ; 781 558 263 months I 904 646 323 months i 1023 731
204 months i 784 560 264 months I 907 648 324 months I 1025 732
205 months I 787 562 265 months I 910 650 325 months I 1026 733
206 months ; 790 564 266 months I 913 652 326 months I 1028 734
207 months I 792 566 267 months [ 916 654 327 months I 1029 735
208 months I 795 568 268 months I 918 656 328 months I 1030 736
209 months I 797 569 269 months I 920 657 329 months I 1032 737
210 months I 798 570 270 months I 921 658 330 months I 1033 738
211 months I 799 571 271 months I 923 659 331 months I 1035 739
212 months I 801 572 272 months I 924 660 332 months I 1036 740
213 months I 802 573 273 months I 925 661 333 months I 1037 741
214 months I 804 574 274 months I 927 662 334 months I 1039 742
215 months I 805 575 275 months [ 928 663 335 months I 1040 743
216 months I 806 576 276 months I 930 664 336 months I 1042 744
217 months I 808 577 277 months I 931 665 337 months I 1043 745
218 months I 809 578 278 months I 932 666 338 months I 1044 746
219 months I 811 579 279 months i 934 667 339 months I 1046 747
220 months I 812 580 280 months I 935 668 340 months I 1047 748
221 months I 813 581 281 months I 937 669 341 months ] 1049 749
222 months I 815 582 282 months I 938 670 342 months I 1050 750
223 months I 816 583 283 months I 939 671 343 months I 1051 751
224 months I 8!8 584 284 months I 941 672 344 months I 1053 752
225 months I 819 585 285 months I 942 673 345 months I 1054 753
226 months I 820 586 286 months I 944 674 346 months I 1056 754
227 months I 822 587 287 months I 945 675 347 months I 1057 755
228 months I 823 588 288 months I 946 676 348 months I 1058 756
229 months I 825 589 289 months I 948 677 349 months I 1060 757
230 months I 826 590 290 months I 949 678 350 months I 1061 758
231 months I 827 591 291 months I 951 679 351 months I 1063 759
232 months I 829 592 292 months I 952 680 352 months I 1064 760
233 months I 830 593 293 months I 953 681 353 months I 1065 761
234 months I 832 594 294 months I 955 682 354 months I 1067 762
235 months I 833 595 295 months I 956 683 355 months I 1068 763
236 months I 834 596 296 months I 958 684 356 months I 1070 764
237 months I 836 597 297 months I 959 685 357 months I 1071 765
238 months i 837 598 298 months i 960 686 358 months i 1072 766
239 months I 839 599 299 months : 962 687 359 months I 1074 767
240 months i 840 600 300 months i 963 688 360 months i 1075 768
~uestions About the Paid T~ave and ]~tended Illness Leave Policy
1. ~hat is ~he new leave policy?
This policy, titled Paid Leave and Extended Illness Leave, is a
comprehensive paid leave program. It is intended to address the diverse
needs of our employees to be absent from work by providing sufficient leave
for short term, long term and family illnesses as well as paid time off for
vacation and other personal needs.
2. Do I have to take this policy?
No you do not. You may, however, choose this policy prior to the beginning
of any fiscal year (July 1) by completing the appropriate form and
returning it to the Department of Personnel Management. Once you choose
the new policy, you may not change.
3. Why is the City of Roanoke proposing a new leave policy?
The recommended policy is based on the belief that employees are
responsible adults, and as such, can and should be able to make personal
decisions concerning how leave time is used. The current sick leave policy
implies that supervisors "police" and judge an employee's use of paid
leave. The recommended policy proposes to reward employees for not needing
leave for illness. The current policy has no such provision, and on the
contrary, focuses on justifying poor attendance, rather than rewarding work
attendance.
Also, it is important to note that times have changed. Employees' needs
for leave have changed dramatically since the current policy was
established. It is felt that the current policy does not adequately
recognize for the needs of modern families such as aged parents, children
of working parents or single parents.
4. How much time off do I receive under the new leave policy?
The new leave policy is divided into 2 separate leave accounts, paid leave
and extended illness leave. Employees who elect this policy will begin
with their current vacation leave balance effective July 1, 1992 and earn
additional paid leave based on the following chart:
CITY
EMPLOYEES
CITY FIRE SUPPRESSION
EMPLOYEES-24 HR SCHEDUI,E
0 to 1 10 120 15 14 168 7
1 to 5 12 144 18 16 192 8
5 to 10 14 168 21 20 240 10
10 to 15 16 192 24 24 288 12
15 to 20 17 204 25.5 26 312 13
20 to 25 18 216 27 28 336 14
25 to 30 19 228 28.5 30 360 15
30 or more 20 240 30 32 384 16
Total Years Hours Hours Days Hours Hours Days
of S____~ervice Per Month Per Year Per Year Per Month Per Year Per Yea__r
T~e second account, extended illness leave, is earned at the rate of six
ho~ws per month or nine days per year. Your initial extended illness leave
account balance is based on the schedule titled "Conversion Schedule for
Extended Illness Leave" which is attached to the proposed policy. Extended
Illness leave does not renew each year; however, the hours accrue on an
unlimite_____~d basis.
5. How much time off do I receive under current vacation and sick leave
policies?
CURRENT VACATION LEAVE
Total Years
of Service
CITY
EMPL_____QOYEE~
CITY FIRE SUPPRESSION
EMPLOYEES-24 HR SCHEDULE
Hours Days Hours Days
per Month Per year Per Month Per Year
1/2 - 5 8 12 24 12
5 - 10 10 15 30 15
10 - 20 12 18 36 18
20 - 30 14 21 42 21
30 + 16 24 48 24
CURRENT SICK LEAVE
CITY
EMPLOYEES
CITY FIRE SUPPRESSION
EMPLOYEES-24 HR SCHEDULE
Total Years Hours Days Per
of Service Per Yeast Year
6 months to 1 year 40 7
1 2 88 15
2 - 5 168 30
5 - 10 344 60
10 - 15 432 75
15 - 20 512 90
20 - 25 600 105
25 - 30 688 120
30+ 768 135
6. Now that I understand that I have two leave accounts, paid leave and
extended illness leave, how is time charged to each account?
Paid leave can be used for any reason deemed appropriate by the employee
and approved by your supervisor. Paid leave is normally used for vacation,
personal or family illness, for doctor appointments or for funerals other
than for family members which may still be charged to funeral leave.
Extended Illness Leave can be used for personal or family illness which
exceeds the use of (24) consecutive paid leave hours. For instance, if you
(or a family member who needs your care) has the flu for a week, the first
3 days of the illness are charged to the paid leave account. The remaining
days of illness are charged to the extended illness leave account.
If I have to charge medical appointments and my first three days of
being sick to paid leave, why is it an advantage for me to take this
policy?
First of all you must evaluate your own particular situation. Remember,
you are not required to take this policy and if you wish to elect this
policy later in your career, you may do so.
This policy does have a number of advantages, including:
o Paid leave is equivalent to what you are now earning as vacation,
plus 48 additional hours (6 days) per year.
o You can use extended illness leave not only for yourself but for
family members as well (up to 80 hours per fiscal year).
e The extended illness leave account will increase by 72 hours per
year with no maximum cap. Also, up to 40 hours of unused paid leave
above the annual paid leave cap of 288 hours, may be transferred
to your extended illness leave account at the end of each fiscal
year. (July 1)
e Any employee who has an extended leave balance in excess of 1,040
hours may elect to receive payment for 50% of their hourly rate for
each hour earned beyond 1,040. For example, if you have 40 hours
above the 1,040, you may request payment based on 1/2 your hourly
rate and receive the payment while you're still working. For fire
suppression employees in this example, 1,456 hours must be earned
before payment may be requested.
o At retirement from the City, an employee can apply 60% of the
amount in their extended leave account as creditable service toward
the calculation of retirement benefits.
Those are some of the advantages, what are the disadvantages?
o The initial 24 work hours of an illness must be charged to paid
leave.
o Ail medical leave appointments must be charged to paid leave.
o Sick leave is not renewed annually; rather you receive extended
illness leave based on the conversion schedule plus an additional
72 hours per year.
o
Funeral leave must be charged to paid leave. Funeral leave, taken
for death of a family member, however, is still covered under P.O.P.
#14 and will not be taken from your paid leave.
9. How do I decide which policy is best for me?
This is an individual employee decision. What seems most appropriate to
your co-worker, or supervisor, may or may not be most appropriate for you.
You must decide:
On the average how much sick leave do you use a year? If you use
less than 6 days a year, in essence the new policy may give you
more vacation time.
o
Do you frequently use vacation leave to stay home with sick children
or other ill family members? If so, the new policy provides leave
to care for sick family members.
Do you fear major catastrophic illness or surgery? Some employees
feel more confident knowing that they have a sick leave account that
renews every year such as is available in the current leave policy.
Compare your current yearly sick leave amount with your beginning
balance on the conversion table. How do they compare, given your
ability to accrue an additional 72 hours per year?
There are advantages and disadvantages of both plans, dependent on your
individual situation. The choice is yours to make.
balances would be as follows on July 1,
Paid Leave
102 hours
Example of Paid Leave and Extended Illness Leave Use
Effective July 1, 1992, John Doe chooses to be covered by the new Paid
Leave and Extended Leave Policy. The employee has 3 years and 11
months of service with the City. In this situation Mr. Doe's leave
1992:
This amount would vary based on
how much vacation leave has been
used prior to July 1, 1992.
Based on Mr. Doe's time in
service he accrues 12 hours
of Paid Leave Per month
Extended Leave
283 hours
using conversion schedule
3 yrs and 11 months
equals
12 months
x3 vrs
36 months + 11 months =
47 months
Mr. Doe accrues 6 hours per
month of Extended Illness
Leave
On August 25, 1992 Mr. Doe scheduled and takes 3 days of paid leave
for vacation.
102 hours of paid leave + 12 hours accrued during August =
114 hours
24 hours of paid leave for vacation =<24> hours
Hours left after paid leave = 90 hours
for vacation
On September 5, 1992, Mr. Doe is
supervisor and indicates that he
returns to work.
sick with the flu. He calls his
is sick. After 2 days of illness he
90 hours paid leave + 12 hours accrued during August = 102 hrs.
16 hours used for leave for illness
Personal Leave Balance = <16>hrs.
86 hrs.
On January 5, 1993 Mr. Doe's wife becomes ill and must go to the
hospital for surgery out-of-town. Mr. Doe goes to the hospital with
his wife due to the serious nature of the surgery. As a result he is
out of work for 9 work days.
86 hours paid leave + 48 hours of paid leave accrued during Sept.,
Oct., Nov. and Dec.
= 134 hrs.
Paid leave taken for family member illness <24>hrs
Leave balance ·
= 110 hrs.
After using 3 days of paid leave, Mr. Doe used 6 days of extended
illness leave for a family member. Mr. Doe's Extended Illness Leave
balance changed as follows:
Extended Leave balance on 7/1/92
Accrued Extended Illness Leave during July, Aug.,
Sept., Oct., Nov., and Dec.
Extended hours used for family illness
= 271 hrs.
= 36 hrs.
307
<48>hrs.
259 hrs.
How to Calculate Your T-~t~al T~ave Bal~ce under Paid T~ave
~tended Illness T~ave Personnel ODerat~na Pr~_~_ure
Determine what your current vacation leave balance will be
on July 1, 1992. This amount equals your initial Paid Leave
balance.
Next, determine what your initial sick leave balance will be
on July 1, 1992. This amount is based on your total months
of service as a full-time City employee and is included on
the "Conversion Schedule for Extended Illness Leave". This
amount equals your initial Extended Illness Leave balance.
Now that you have initial balances for Paid Leave and Ex-
tended Illness Leave, remember that you accrue Paid Leave
based on your years of service on a monthly basis. Extended
Illness Leave also accrues based on a rate of six hours per
month and is added to your initial Extended Illness
Leave balance.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-25~1
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #253-144
Mr. John Hubbard
Chief Executive Officer
Roanoke Valley Resource Authority
3433 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Dear Mr. Hubbard:
I am enclosing copy of Ordinance No. 31054-061592 approving and authorizing
execution of an amendment to the Roanoke Valley Resource Authority Members Use
Agreement, as more particularly set forth and described in a report of the City
Manager under date of June 15, 1992. Ordinance No. 31054-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
MFP: sw
Mary F. Parker, CMC/AAE
City Clerk
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 2~011
Telephone: (?03) 981-2541
SANDRA H. EAKIN
I~puty City Clerk
June 19, 1992
File #253-144
Ms. Mary H. Allen
Clerk to the Board
Roanoke County Board
of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Ordinance No. 31054-061592 approving and authorizing
execution of an amendment to the Roanoke Valley Resource Authority Members Use
Agreement, as more particularly set forth and described in a report of the City
Manager under date of June 15, 1992. Ordinance No. 31054-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
~'""' ~-~ ~'Sincerely, ~d.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
MARY F. PARKER
City Clcrk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 19, ~992
File//253-144
Ms. Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Ordinance No. 31054-061592 approving and authorizing
execution of an amendment to the Roanoke Valley Resource Authority Members Use
Agreement, as more particularly set forth and described in a report of the City
Manager under date of June 15, 1992. Ordinance No. 31054-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 19, 1992
Council Members:
David A. Bowers
Elizabeth T Bowles
Beverly 'i2 Fitzpatrick, Jr
James G. Harvey, II
William White. Sr.
File #253-144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31054-061592 approving and authorizing
execution of an amendment to the Roanoke Valley Resource Authority Members Use
Agreement, as more particularly set forth and described in a report of the City
Manager under date of June 15, 1992. Ordinance No. 31054-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
rnc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jeffrey A. Cromer, Manager, Roanoke Regional Landfill
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 15th day of June, 1992.
No. 31054-061592.
VIRGINIA
AN ORDINANCE approving and authorizing the execution of the
First Amendment to the Roanoke Valley Resource Authority Members
Use Agreement upon certain terms and conditions; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The First Amendment to the Roanoke Valley Resource
Authority Members Use Agreement as set forth and described in the
report by the City Manager to this Council dated June 15, 1992, is
hereby formally approved and the City Manager and the City Clerk
are hereby authorized to execute and attest respectively said
document, in form approved by the City Attorney.
2. In order to provide for the usual dally operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon lts passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: First Amendment to Landfill Use Agreement
I. Background:
ao
Member Use Agreement~ dated October 23~ 1991, between the Roanoke
Valley Resource Authority and the Charter Members, e.g. Roanoke
City, Roanoke County, and Town of Vtnton provides for the
following:
No flow control, e.g. there is no requirement that the
member governments or their private hauler use the new
facilities. We believe we have made a case that there is
competitive flow control. One of the bond rating agencies
feels the Charter Members should at least agree to take
government collected waste to the new facilities.
o
Annual budget and any amendment thereto must be approved by
the Charter Members. The rating agencies are concerned that
if the annual budgets are not approved, there can be no
operation and no revenue stream. While there is a moral
obligation in the Member User Agreement for the Charter
Members to underwrite any deficit, there are kick out
provisions to the moral obligation provisions. Also, the
rating agencies maintain that if there is no budget approved
and no disposal operation, there is concern about the
security of the bonds.
3. Termination provisions under certain circumstances.
Revisions to the Member User Agreement are needed to secure a bond
rating.
Most suggested revisions are limited to the term of the proposed
1992 Solid Waste Disposal Bond Issue.
D. First Amendment would provide for the following:
Charter Member Users agree to transport all member
government generated waste and all member government
collected waste (either by government trucks or in trucks of
private haulers under contract to the government) to the new
facilities.
Page 2
II. Issues:
Continuation of operation at the previous level of annual
operating budget if a new budget is not approved by Charter
Members.
No termination of the Member User Agreement while the 1992
bonds are outstanding.
A. Approval of the First Amendment
B. Bond Rating
III. Alternatives:
IV.
Council approve the First Amendment to the Member User Agreement
in form approved by the City Attorney.
1. Approval to execute the Amendment will be granted.
2. Bond rating will be issued.
Council not approve the First Amendment to the Member User
Agreement.
1. Approval will be denied.
Bond rating will not be granted and the proposed bonds will
be unmarketable.
Reco~endation: Council approve the First Amendment in form approved
by City Attorney in accordance with Alternative "A".
WRH:KBK:afm
cc: City Attorney
Director of Finance
Director of Utilities & Operations
Respectfully submitted,
~./Robert Herbert
C~y Manager
Chief Executive Officer, Roanoke Valley Resource Authority
FIRST AMENDMENT TO
ROANOKE VALLEY RESOURCE AUTHORITY
MEMBERS USE AGREEMENT
THIS FIRST AMENDMENT TO ROAINOKE VALLEY RESOURCE AUTHORITY
MEMBERS USE AGREEMENT (the "Fi~st Amendment") is made as of
Jtine 1, 1992, by and among the ROANOKE VALLEY RESOURCE AUTHORITY,
as ~uccessor to the Roanoke County Resource Authority (the
"Authority,,), the CO[~TY OF ROANOKE, VIRGINIA (the "County"), the
CITY OF ROANOKE, VIRGINIA (the "City") and the TOWN OF VINTON.
VIRGINIA (the "Town"}; each of which are political ~u~ivimions
o~ =ne Commonwealth of Virginia.
R~CITALS
WHEREAS, the parties hereto entered into the Roanoke Valley
Resource Authority Membe~ Use Agreement dated October R3, 1991
(=he "Members Use Agreement") under which t~e Authority agreed to
acquire, const~'uct al%d equip a ~egional waste dimpo~al
consist4ng of a landfill and transfer station and related
~ructures and equipment (the "System"), and to provide financing
therefor in order to dispose of all nonhazardous solid waste
dellv~z.~d Lu Lh~ Syutcm by or on behalf of the County, the City
and the Town (collectively, the "Charter Members"}.
W~R~AS, t~c Authority has starte~ the ~esign an~ planning
of the System, has acquired certain land therefor and has
developed a P~Opg$~ ~a ~£ £~a~n~ia9 £9~ ~h~
issuance of its Solid Waste System Revenue Bonds, Series 1992
(the" ^
WHEREAS, in order to facilitate the sals by the Authority of
the ~ Series ~992 Bonds and enhance their mreditworthiness, the
parties hereto desire to enter into this First Amendment to make
certain modi, fications to the Members Use Agreement.
In consideration of the foregoing, the Authority and the
Charter Members eauh agree as follows:
ARTICLE I
Definitions
The capitalized terms in this First Amendment have the
meanings given to them in the Members Use Agreement unisys
otherwise defined.
ARTICLE ii
Amendment of~e~ors Use
~~dmsnt to Definitions. Article I of the
~~J~.~t~ hereby ~a. en~s~ bY ad4ihu the follow~ng
~on~.~.~d~d Waste" means matecial ~verte~ ~CoE the
~ullcab]e re~i~em-~s o~ irate and ~ede~al lay
~ection 2.2 ~t to Se~. section 4.1 of the
Members U~e A~rmement is amended in its entirety to read as
follows:
Sectlo~ 4.1 ~ry ond Acceotancc. (a) Beginning on
the Start-up Date and cont~muing throughout the term of this
Agrecment the Authority agrees to accept and dispose of
Acceptable waste delivered by or on behalf of the Users in
accordance with the terms of this Agreement for the use£ul
life of the Landfill, and agrees to do so at and through the
Facility unless an Uncontrollable Circumstance renders all
or a portion of the Facility inoperable. In such case the
Authority will provide for disposal at an alternative site
after consulting with the Charter M®mbsrs. The Authority
further agrees to use its best efforts to operate the
Facility as economically as possible and to maintain a
competitive Tippir]g Foe ~%ructure to encourage use of thc
Pacility by Private Haulers.
(b) Each User shall have the right to deliver, or
cause to be delivered, to the Facility all Acceptable Waste
generated within its political jurisdiction.
Indenture, each Charter Member User further agrees to
deliver, or cause to be delivered, to the Facility all
Acceptable Waste, except Recycled N&s~e. which is generated
or collected Dy t~e Charter Member User, collected by a
Designated Hauler, or collected by any othe~ waste hauler
who collects Acceptable Waste on behalf of the Cha~ter
provido a c~nstant revenue stream to the Authority in
recoqnition ~f the fa~t that Private Haulers have no legal
obligation to use thc
-3-
Section 2.3
Members Use Agreement
~ to Section ~.~. Section 5.9 of the
is hereby amended to read in its entirety
Section 5.9. Annual ~udget. The Authority shall
provide to the charter Member Users for approval on or
before each April 1 its annual budget for the upcoming
k'imcal Year ("Annual Budget',). The Authority shall also
provide to the Charter Member Users for approval in advance
any amendment of any kind to the Annual Budget. The Annual
Budget ~hall set, forth (]) the budgeted Operating 0osts fun'
such Fiscal Year, itemizing each category o~ expenditure
including the amount
the next Fisca! Year;
for such Fiscal Year;
for such Fiscal Year.
of Debt Service Payments coming due in
(ii) the budgeted Operating Revenues
and (~ii) the budgeted expenditures
The Authority shall also provide
Operatin~ Costs and ODgr~ln~ Rmvem]m~ fnr the then
~iscat Year. The Annual Budget for an upcoming Fiscal Year
and any amendments thereto shall not be effective and no
expenditures shall be made by AUthority under tbs proposed
Annual Budget unless and un:il such Annual Budget and any
amendments have been approved by the governing bodioo of
County, city and Town, such approval not to be ~Anreasonably
withh~l~. !f ~.~_~=~on~ am t~e series lgg2 Bon~s aN-
~un~er ~h~ Indenture. ~h- Authority shall
~elnu= ww~,l, lnW within Lne expenditure levels approved
under the Annual ~udget for the immediately preceding Fiscal
Year until such time as a new Annual Budget is approved.=
Thereafter. the Authority shall not inour any expense in &nv
~~_~= unless the Annual Buduet for euoh year
Section 2.4 ~to Article V~. Article VI of the
Members Use Agreement is hereby amended in its entirety to read
as follows:
ARTICLE VI
DEFAULT AND TERMINATION
Section 6.1. k~Default: Limitations on
Termi~_ i~.
(a) In the event of the breach by any party of an
obligation under this Agreement, the right to recover
damages or to be reimbursed will ordinarily constitute an
adequat~ remedy. The partiec hereto agree that ~s long as
any Bond~ remain u~paid or ~hei~ pay~t l%a~ ~u[. b~n
provided for in accordance with the Indenture, no party may
terminate its obligations under this A~reement.
(b) The Authority may refuse to accept a~y
A=~Dt~bl= W,,~.~ t.h~L 1~ coliec~e~ Dy a User if such ~lser
fails to pay any amount due hereunder until the amount and
any late payment interest on ~t have been paid if the
Authority has mailed a written not~ce of the failure to pay
the amount duu under this A~ree~ent to suu:h U~e£ at the
~r~ns to which invoicm~ mre £ont by oartified mail
accompanied by a cnpy of the invoice for the unpaid amount.
(c) The parties hereto acknowledge that, in the
event of any Event of Default the non-defaulting party ~hal]
be entitled to recover, to the extent Droven, all o~ their
&umpect~ve damagem, i]]¢ludin~ incidental and consequential
damages, caused by such Event of Default. The parties
hereto agree that damages for any such Event of Default may
include, without limitation; (i) amounts payable undmr this
Agreement ([noluding, Without limitation, Tipping Fees);
(ii) lost revenues and damages under any contract unable to
be performed or realized, in whole or in part, by reason of
such ~vent of Default; (~i) accelerated amounts if requ~r.d
under any co~tract or agreement as a result of an Event of
Default ~ecif4ed in ~ection 6.](a); (iv) 4nt.rest from the
date of payment on any amounts borrowed or required to be
advanced in connection with ~uch Event of Default, ~ncludinq
interest o.] amounts paid to mitigate damages or prevent a
default £r~m arising under any agreement relating to the
Facility or its Operations; (v) increased Operating
and (vi) reimbursement for all reasonable expenses and
costa, including the Ices and exDenses of its counsel,
incurred in connection with any proceeding brought to
recover such damage~ or to enforce the provisions of this
Agreement. To thc extent permitted by Applicable Law, the
p~r~ies hereto hex=by w~ive th~ rlgh= =o 5rial by jury in
any action or proceeding brought to enforce, construe or
recover damages for any breach of this Agreement.
Section 6.2. Events of Default by Authority. The
following shall constltu%e an Rvemt of Default by the
A%lthority ("Authority Default"):
(a) The Authority's persistent or repeated
failure or refusal substantially to fu~£ill any of its
material obligations to any User in accordance with this
Agreement unless such failure or refusal shall Dc excused or
]ust~fied by an l;ncont~lla~]~ C~rcumstance or a ~0fault by
a User hereunder; provided, however, that no such failure or
refusal shall constitute an Authority Default unless and
until:
(1) Such user has given written notice to
Authorit~ stating that in ~ts opinion a particular
default or defaults (described in reasonable detail is
sugh notice) exist that will, un]ess corrected,
constitute a material, breach of this Agreement by the
Authority and that will in its opinion give User a
right to reimbursement or to recover =amages under this
Agreement, or after all S_91i~ 1~__~ Bonds ~ave been
paid ~r.~ .~~~_~, a right to
terminate ~ts obligations hereunder, unless suc~
default ~s corrected w4thin a r~asonable period of
time, and
(i,i) Author~ty nas neither corrected ~uch
default nor 4~itiated reasonable steps to correct it
w~thin a reasonable period of time (which shall in any
-7-
eve.t be not less than thirty days ~=om the dat~ u£
receiDt of the notice given pursuant to clause (i) of
this Section); provided that if the Authority has
commenced to tak~ reasonable steps to correct such
default within such reasonable period of time. it shall
not constitute an Authority Default for as long as the
Authority i: continuing to take f-asonable ~teps to
correct it.
Section 6.3. Events of Default by Users. ~ach of the
fo]lowing shall constitute an Event of Default by a User
("user Default,~):
(a) The failure by a User to pay any amount under
thi~ Agreement within ~0 days after receipt of w~itten
invoice therefor; provided that failure to pay such User's
Pro Rata Share as a result of failure of the governing body
of such User to appropriate the necessary monies shall not
constitute a U~r Default; or
(b) The failure or refusal by a User to fulfill
any of ~ts obligations to Authority in accordance with this
Agreement unless ~uch failure or refusal ~s excused or
justified by an Uncontrollable Circumstance; provided that
no such failure or refuse! shall constitute an Event of
Default un/ems and until:
(i) Authority ha~ given prior written notice
to ~uch ti.er stating that in its oDinion a ~rtiuular
default or defaults (described in reasonable detail in
such notice) exist which will, unless corrected,
~Qnstitu~ n I~aL~ria~ breach of thio Agreemen~ on the
part of the User and which will in its opinion give
Authority a right to reim~ureement, recover damages or
refuse service under this Agreement for cause under
th~s Section unless such default is corrected within a
reasonable period of time, and
(ii) Such user ham neither corrected such
default nor initiated reasonable eteps to correct it
within a reasonable per~od of time (which in any event
shall not be less tha~ five days from the d.~l.~ of the
nuLiue given pursuan: to clause (i) of th~s S.ction);
provided that if the User has co~lenced to take
reasonable steps to correct such default within suc~
reasonable period of time, ~t shall not constitute an
event of Default ~or as long as the User is continuing
to take reaeonable steps to correct it, unless such
default creates an emergency situation which may
~n~ange~ public health or safety, threaten ~
environment or e~danger the continued operation of the
Lsndfill, in which case an Event of Default shall be
deemed to have occurred iZ suc~ default is not
corrected within ten days or lose.
Section 6.4. Termination on ~efault. After all
~..Bonds have ~een paid or their payment provided
for and they are no lon~er considered outstanding under thc
Indenture, any User, after giving written notice, to ali
parties may terminate this Agreement with respect to itself
upon the occurrence of an Authority Default to the extent
permitted by Applicable Law. The termination of th~s
Agreement by any User shall not terminate this Agreement as
to any other User. The proper exercise of the right ~f
termination shall De in addition to and not in substitution
for, such other remedies, whether damages or otherwise, of
the party exercis~fl~ the right of termination.
Subject to the terms and conditions of this Agreement,
i.f any User fails to pay i~s Tippif~9 Fees er fails to pay
its Pro Rata Share after appropriations therefor have been
made, such User shall remain l£a~le for such amounts and
shall continue to bc bound by this Agreement.
Section 6.5. ~_urvival of Certain R__~n~
Obli_q~s. Thls Aqreement sh~ll r~main in full force and
effect a~ lung as any ~erles 1~ Bond~ remain unpaid ~r
their paymunt has not been provided for u~der the Indenture.
Thereafter, this Agreement may be terminated, but no
termination of this Agreement shall limit or otherwise
affect the riqhts and obligations of any party that have
accrued before the date of such termination. Additionally,
all obligations of Users with regard to any Unacceptable
Wastes ~hall survive the terminat%on of t~is Agreement.
Section 6.6. Resolution Of. DisPutes. The parties
agree =hat should any question arise between the Authority
and a U~¢r who ts a signatory to this Agreement relative to
either engineerin9 or accounting, it shall be resolved as
follows:
(a] If as to engineering, then by a majority of a
committee of three composed of an engineer appointed by the
Authority, an englnemr appointed by the User affected, a~
provided, however, should ~h¢ first two appointees not be
able to select the third appointee within thirty (30) day~
following the date of appointment of the last of the fi?'st
two appointees, ~hen and in that event, application for
appointment of the third arbitrator shall be made to the
of Virginia whic~
Co~mo~wealth
arbitrator.
(b)
shall appoint the third
If as to accounting, then by a majority of a
committee of three composed of the Chief Financial Officer
of the affected User, thc Authority's chief financial
officer, and an ~nd~pendent certified public accountant, to
be chosen by the foregoin9 two; Drovdded, however should the
first two appointees not be able to select the third
appointee within thirty (30) days followdng the date of
appointment of the last of the first two appointees then
application for appointment of the third arbitrator shall be
made to the Circuit Court judges of the 23rd Judicial
-11-
Circuit nf the Commonwealth of Virginia which ~hdll appoint
the third arbitrator.
(u) In either ca~, the charqe of the independent
indivi4ual ~hall be borne equally by the affected User and
the Authority.
ARTICLE III
Mtscellaneou~
clause, proviuicn or section of this First Amendment is held to
be illegal or invalid by any co~t, the invalidity of the clause,
provision or suction will not a~fect any of the remaining
olA~a, provisions or sectionc, and this Fi~at Amendment will be
construed and enforced as if the illegal or invalid clauso,
provision or section had not been contained in it.
Section 3.2 C~rts. This First Amendment may ~e
o×ecuted i~ any n~mber of counterparts, each of which, when so
o×ecuted and delivered, will be an original, and the counterparts
taken ~ogether will constitute one and the same instrument,
Section 3.3 G~vern~nq Law. This First Amendment will be
~ov~rn~d by the laws ~f ~h~ Commonwealth of Vi~'~inia.
Section 3.4 Amendments. This First Amendment may be
amended only in accordance w~th the provisions of the Members Use
Agreement,
Seotion 3.5 Effectiveness of Members Use AGreement.
~xcept as e~r~ss~y ame~dud in this Fir£t Amendment, ail te~s
and previsions of the Members Use Agreement shall remain in
affect and the Members Use Agreement shall be appended hereto and
is incorporated hurein by this reference.
I~ WITNESS WHEREOF, thc parties have caused this First
Amendment to be e×ecuted as of the date above written.
ROA/~OKE VALLEY RESOURCE AUTHORITY
By:
Its;
COUNTY OF ROkNOI(R, VIRGINIA
By:
Its:
CIT~ OF ROANOKE,
By:
Its;
VIRGINIA
TOW~ OF VINTON, VIRSINIA
By:
Its;
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Avenue, S.W., Room 4~6
Roanoke, Virginia 2~011
Telephone: (703) 981-2:541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #237
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31056-061592 authorizing execution of an
amendment to the contract with Dewberry and Davis, in the amount of $1,194,650.00,
to provide Phase II-A and Phase II-B Environmental Assessment Services for the
Roanoke River Flood Reduction Project, as more particularly Set forth in a report of
the City Manager under date of June 15, 1992. Resolution No. 31056-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. John A. Peters, III, Civil Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2.541
SANDRA H. EAK1N
Deputy City Clerk
Juno 19, 1992
File #237
Mr. Jeffrey T. Cochran, P. E.
Dewberry and Davis
5238 Valley Pointe Parkway, N. W.
Suite lB
Roanoke, Virginia 24019
Dear Mr. Cochran:
I am onclosing copy of Resolution No. 31056-061592 authorizing execution of an
amendment to the contract with Dewberry and Davis, in the amount of $1,194,650.00,
to provide Phase II-A and Phase II-B Environmental Assessment Services for the
Roanoke River Flood Reduction Project, as more particularly set forth in a report of
the City Manager under date of June 15, 1992. Resolution No. 31056-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Enc.
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31056-061592.
A RESOLUTION authorizing the execution of the First Amendment
to the contract with Dewberry and Davis to provide Phase II
environmental assessment services for the Roanoke River Flood
Reduction Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized for and on behalf of the City to
execute and attest respectively a First Amendment to the agreement
with Dewberry and Davis for the provision by such firm of Phase
II-A and Phase II-B environmental assessment services for the
Roanoke River Flood Reduction Project as more particularly set
forth in the June 15, 1992, report of the City Manager to this
Council.
2. The contract amendment authorized by this ordinance shall
not exceed the amount of $1,194,650.00 without further
authorization of this Council.
3. The form of the contract amendment with such firm shall
be approved by the City Attorney.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #60-237
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31055-061592 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for the transfer of
$1,194,650.00 from Roanoke River Flood Reduction Project - Land Acquisition, to
Roanoke River Flood Reduction Project - Environmental Assessments, in connection
with an amendment to the contract with Dewberry and Davis, to provide Phase II-A
and Phase II-B Environmental Assessment Services for the Roanoke River Flood
Reduction Project. Ordinance No. 31055-061592 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. John A. Peters, III, Civil Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
ZN THE COUNCIL OF THE CZTY OF RO~NOKEt VIRGZNIA
The 15th day of June, 1992.
No. 31055-061592.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
A ro riattons
Other Infrastructure
RRFRP - Environmental Assessments
RRFRP - Land Acquisition (2) ........................
1) Appropriations
from General
Revenue
2) Appropriations
from General
Revenue
(008-056-9623-9003)
(008-056-9619-9003)
$19,819,536
(1) ............... 1,194,650
1,061,867
$ 1,194,650
(1,194,650)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'92
Roanoke, Virginia
'2~June 15, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke River Flood Reduction Project
Phase II Environmental Site Assessments
I. Backqround:
Acquisition of property rights (outright purchase,
easements and/or right of way) is the City of
Roanoke's primary responsibility (financial and
manpower) for the Roanoke River Flood Reduction
Project. This responsibility includes producing
plats, obtaining independent property valuations,
making offers, preparing deeds, recording executed
deeds and acquiring the property interests, through
condemnation if necessary.
Federal environmental leqislation and requlations
impose significant potential liability upon
purchasers of property rights in real property. To
provide maximum protection against liability, the
City must make reasonable efforts to determine if
each parcel has potential environmental problems
prior to purchasing.
Environmental Assessments have been determined by
the Corps of Engineers to be a project cost element
as defined in the Local Cooperative Agreement.
City Council authorized the execution of a contract
with Dewberry and Davis in the amount of $152f000
for a Phase I Environmental Assessment. This
contract included detailed record searches and
field investigations. The Phase I contract
anticipated the possibility of a Phase II
Environmental Assessment to be performed by
Dewberry & Davis based on the information compiled
including suspect conditions that would warrant
more detail study and testing. Suspect conditions
included underground storage tanks that do not
comply with recently approved EPA regulations, old
abandoned landfills, prior suspect usage of
property, outside storage of chemical in barrels,
etc.
Page 2
II. Current Situation:
III.
Phase I Environmental Assessments identified 143 of
237 parcels (46 property owners of 88) that required
additional research and/or testing. The additional
research has been broken into Phase II-A and
II-B.
Phase II-A Environmental Assessments will determine
the presence of hazardous substance, materials or
waste (HSMW) and where possible the degree and
extent of contamination. This effort has an
estimated cost of $709~000.00.
Phase II-B Environmental Assessments will determine
the degree, amount of HSMW, and the exact impact of
such material on the area proposed to be acquired.
This effort is estimated to have a maximum cost of
$484z950.00. Since much of this information may be
determined during Phase II-A, it is not anticipated
that the full cost of the Phase II-B will match the
estimate.
The Local Cooperative Aqreement provides for a cost
share credit of 95% Federal and 5% Local for
Environmental Assessments. The Federal Government
will provide their share of the cost as credits to
the City for the City's share of cost during
construction in lieu of the City paying for their
share in cash up to the limit of the credit.
Copy of the proposed entire contract document
between the City and the Corps of Engineers is on
file in the City Clerk's office.
Issues:
A. Leqal:
B. Timinq:
C. Cost:
D. Fundinq
Page 3
IV. Alternatives:
ao
Award an amendment to the contract with Dewberry &
Davis in the amount of $1,194,650.00 for a Phase II
Environmental Assessment.
Leqal concerns with the requirements of the
Comprehensive Environmental Response,
Compensation and Liability Act (CERCLA) of 1987
will be addressed.
Timinq for completion of the Environmental
Assessment will be February 5, 1993. The
Roanoke River Flood Reduction Project would be
scheduled to go to construction in the spring
of 1994.
Cost would be controlled by unit prices
outlined in the Contract and approvals of
individual site "work plans" by both the Corps
of Engineers and the City.
Fundinq is available in Account No. 008-056-
9619-9003 entitled Roanoke River Flood
Reduction Project-Land Acquisition. Cash
credits from the Corps of Engineers for
95% of the cost would be made during
performance of the contract.
Do not award a unit price contract with Dewberry &
Davis for a Phase II Environmental Assessment, then
advertise for another Consultant to perform a Phase
II Environmental Assessment.
1. Leqal requirements of CERCLA would be
addressed.
Timinq for completion of the Environmental
Assessments would be delayed by at least three
(3) months.
Cost of the Environmental Assessments would be
controlled by unit prices and review of
individual site "work plans." However, a new
consultant would likely charge additional fees
to review the Phase I Environmental
Assessments and for a cursory field
reconnaissance.
Page 4
Fundinq is available in Account No.
008-056-9619-9003 entitled Roanoke River Flood
Reduction Project-Land Acquisition.
C. Do not award a unit price contract for a Phase
II Environmental Assessments.
Leqal requirements of CERCLA would not be
addressed against the strong recommendation of
the City Attorney.
Timinq for beginning construction would be the
summer of 1993.
3. Cost of a Phase II Environmental Assessments
would be a mute issue.
4. Fundinq would remain available.
Recommendation:
Authorize the City Manaqer to execute an amendment to th~
contract, in form approved by the City Attorney, for a
Phase II Environmental Assessment with Dewberry & Davis
in the amount of $1~194~650.00. Authorize the Finance
Director to transfer $1~194~650.00 from Account No.
008-056-9619-9003 to an Account entitled RRFRP-Phase II
Environmental Assessments.
Respectfully Submitted:
W. Robert Herbert
City Manager
WRH/JAP/jap
CC:
City Attorney
Director of Finance
Director of Utility and Operations
Director of Public Works
City Engineer
Construction Cost Technician
MARY F. PARKER
City Cleric
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #60-270-217-183
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31057-061592 amending and reordaining certain
sections of the 1991-92 Capital Fund Appropriations, providing for the transfer of
certain funds to appropriate capital improvement reserve accounts in order to close
out certain completed capital projects. Ordinance No. 31057-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 15,
1992.
Sincerely, f~x~.~..~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI~
The 15th day of June, 1992.
No. 31057-061592.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1991-92 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
&ppropr~ations
Education
Renovate Crystal Spring Elementary School (1) .....
Renovation of Forest Park Elementary (2) ..........
General Government
Communications Control Center (3) .................
Recreation
Norwich Park Path Improvements (4) ................
Improvements to 7 Parks (5) .......................
Grandin Court Recreation Center (6) ...............
Improvements to 4 Parks in 1991 (7-8) .............
Streets and Bridges
Franklin Road Bridge Rehabilitation (9) ...........
Hollins (Read) Road Bridge Replacement (10) .......
Sanitation
Peters Creek - Meadowbrook (11) ...................
Neighborhood Storm Drain - 91 (12) ................
Storm Drain Cross Connection (13) .................
Other Infrastructure
Special Capital Project FY91 (14) ................
Peters Creek Flood Reduction - Peer Review (15)..
Downtown Project RRHA 3 Floors (16) ..............
Downtown Project City 3 Floors (17) ..............
Downtown Improvement Project-Nonbuilding (18) ....
Retaining Wall - Campbell/Patterson (19) .........
Capital Improvement Reserve
Capital Improvement Reserve (20-22) ...............
Public Improvement Bonds - Series 1988 (23) .......
$ 10,665,833
2,213,097
4,452,736
11,483,158
1,047,218
517,538
7,578
157,820
53,174
193,966
8,304,574
679,433
764,203
2,233,920
32,232
146,942
38,351
19,809,374
40,913
5,314,529
5,377,657
2,641,944
14,042
6,721,182
359,925
47,242
1)
2)
3)
4)
5)
6)
7)
8)
9)
lO)
11)
12)
13'
14'
15
16
17
18
19
20)
21)
22)
23)
Appropriated
from Bond Funds
Appropriated
from Bond Funds
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
Genera Revenue
Appropriated from
Bond Funds
Appropriated from
Genera Revenue
Appropriated
from Bond Funds
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated
from Bond Funds
Appropriated from
Bond Funds
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
Third Party
Appropriated from
General Revenue
Appropriated from
General Revenue
Buildings and
Structures
Storm Drains
Streets and
Bridges
Storm Drains
(008-060-6073-9001
(008-060-6075-9001
(008-052-9514-9003
(008-050-9635-9003
(008-050-9636-9003
(008-050-9677-9001'
(008-050-9678-9003
(008-050-9678-9001)
(008-052-9602-9003)
(008-052-9620-9003
(008-052-9669-9001
(008-052-9674-9001
(008-052-9670-9003
(008-052-9608-9003
(008-052-9640-9003
(008-052-9647-9003
(008-052-9648-9004
(008-052-9649-9003
(008-052-9679-9003
(008-052-9575-9173
(008-052-9575-9176
(008-052-9575-9181)
(008-052-9603-9176)
$(1,952,736)
1,952,736
( 52)
( 722)
( 2,418)
( 826)
3,140
826
( 26,832)
( 2,739)
( 2,769)
( 3,473)
5,817
( 5,817)
( 3,387)
( 374,971)
( 301,843)
676,814
( 958)
52
3,387
30,529
6,242
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
June 15, 1992
'92 J'.~, 10 q! :27
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Closeout of Accounts for Completed Capital Projects
Background:
A. Capital
projects of all types have been approved by Council for
Construction over the past years. These projects have included
construction in major categories for buildings, parks, highways, sanitary
sewers, and storm drains.
Funding is established for each project when Council approves the
construction based on the bids for the various construction costs, as
well as extra funding for possible contingencies.
Completed projects have relatively small amounts of contingency funds
remaining after final bills are paid because most projects are completed
within the established budgets.
II.
Current Situation:
A. Council authorization to closeout projects is needed in order to clear the
completed projects from the current project listing.
B. Remaining funds need to be transferred from the completed projects to
capital projects still under construction or to capital improvement reserve
accounts for other future construction.
Honorable Mayor and Members of City Council
Page 2
June 15, 1992
III,
A. Authorize the closeout of completed capital projects.
B, Transfer funds into appropriate capital accounts as included on the
accompanying budget ordinance.
JMS/kp
Attachment
MARY Fo PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (?03) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31058-061592 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for certain
appropriation transfers for Internal Service Fund charges. Ordinance No. 31058-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
the
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1992.
No. 31058-061592.
AN ORDINANCE to amend and reordain certain sections of
1991-92 General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
City Clerk (1) ........................................
Office of Management and Budget (2) ...................
Economic Development/Grants (3) .......................
City Attorney (4) .....................................
Director of Finance (5) .............
office of Billings and Collections (~i~~
Municipal Auditing (7) ................................
City Treasurer (8) ................
commissioner of Revenue (9) .......
Real Estate Valuation (10) ........
Jail (11) .........................
Commonwealth's Attorney (12) ......
Clerk of Circuit Court (13) .......
General Services (14) .............
Police Services (15)
Fire Administration i~i22212222~2
Emergency Services (17) ...........
Emergency Medical Services (18)...
Recreation (19) ......
Building Inspections i~6i~
Communications (21)
Community Planning (23) ..............................
Director of Human Resources (24) .....................
Social Services Administration (25) ..................
Nursing Home (26) ....................................
Libraries (27) .......................................
$ 4,939
6,627
3,150
5,343
460,865
287,223
13,621
154,376
252,091
70,393
191,694
5,118
8,343
1,614
201,992
13 931
i 138
30 670
11 419
48 461
15.395
8 915
19 210
911
20,450
2,200
67,628
8
9
10
11
12
13
14
15
16'
17
18
19
20
21
22
23
24
25
26)
27)
1)
2)
3)
4)
5)
6)
7)
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
City Information
Systems
(001-001-1120-7005) $ 2,839
(001-002-1212-7005) (16,000)
(001-002-8120-7005) ( 144)
(001-003-1220-7005) 4,083
(001-004-1231-7005) (172,530)
(001-004-1232-7005) 99,304
(001-005-1240-7005) ( 2,906)
(001-020-1234-7005) ( 6,640)
(001-022-1233-7005) 91,517
(001-023-1235-7005) 4,806
(001-024-3310-7005) 50,339
(001-026-2210-7005) 3,678
(001-028-2111-7005) ( 6,000)
(001-050-1237-7005) ( 737)
(001-050-3114-7005) 15,000
(001-050-3211-7005) ( 7,365)
(001-050-3520-7005) ( 862)
(001-050-3521-7005) 4,619
(001-050-7110-7005) ( 13,131)
(001-052-3410-7005) ( 15,000)
(001-052-4130-7005) 6,711
(001-052-4310-7005) 3,000
(001-052-8110-7005) 16,258
(001-054-1270-7005) ( 238)
(001-054-5311-7005) ( 19,000)
(001-054-5340-7005) 2,200
(001-054-7310-7005) ( 43,801)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
CITY OF ROANOKE, VA,
June 15, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriations Transfer of Internal Service Fund Charges
The City of Roanoke's Internal Service Fund accounts for certain service-
providing departments. The service providing departments within the Internal Service
Fund recover the costs of providing those services by charging the receiving
departments,
Budgeted funds for internal services are allocated in each fiscal year's
budget throughoutthe various departments based on estimated usage. Usage usually
varies from the original estimates. Each fiscal year at this time it is necessary to make
appropriation transfers between several of the departments to provide sufficient funds
for internal services for the remainder of the fiscal year, These transfers do not
increase the original overall budget, only reallocates amounts between departments.
The attached ordinance will
recommend it for your approval.
JMS/kp
Attachment
accomplish the needed transfers. I
(j/VDi~ector of Fina~.~
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318-145
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93, as more particularly set forth in a report of the
Committee under date of June 15, 1992, in the amount of $279,685.00; and further
authorizing you to negotiate a contact for up to $22,600.00 with the Salvation Army
for provision of services to City citizens under the Homeless Housing Program and/or
Abused Women's Shelter. Resolution No. 31060-061592 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Chairperson, Citizens' Services Committee
Ms. Donna S. Norvelle, Human Resources Coordinator
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Richard Dickson
ARC/CHD Industries
P. O. Box 6157
Roanoke, Virginia 24017
Dear Mr. Dickson:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to
ARC/CHD Industries, in the amount of $29,300.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Stuart Israel
TRUST
360 Washington Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Israel:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to TRUST
(Roanoke Valley Trouble Center), in the amount of $7,425.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Curtis Andrews
RADAR
306 Sixth Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Andrews:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Unified
Human Transportation Systems (RADAR), in the amount of $22,000.00, providing
that objectives, activities, and other reassurances have been submitted and
accepted. Resolution No. 31060-061592 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #318
Mr. Garry Lautenschlager
Western Virginia Emergency
Medical Services
P. O. Box 926
Salem, Virginia 241§3
Dear Mr. Lautenschlager:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Western
Virginia Emergency Medical Services, in the amount of $6,730.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely, ~t~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Katheryn Hale
West End Community Center
P. O. Box 4562
Roanoke, Virginia 24015
Dear Ms. Hale:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to West End
Community Center, in the amount of $4,000.00, providing that objectives, activities,
and other reassurances have been submitted and accepted. Resolution No. 31060-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Sincerely, f~_.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
R~anoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Joseph Gaither
Inner City Athletic Association
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24011
Dear Mr. Gaither:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Inner
City Athletic Association, in the amount of $1,800.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #318
Dr. Ruth S. Appelhof
Executive Director
Roanoke Museum of Fine Arts
One Market Square
Roanoke, Virginia 24011
Dear Dr. Appelhof:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for ailocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Roanoke
Museum of Fine Arts, in the amount of $500.00, providing that objectives, activities,
and other reassurances have been submitted and accepted. Resolution No. 31060-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Kathy Stockburger
Executive Director
Conflict Resolution Center, Inc.
P. O. Box 1185
Roanoke, Virginia 24006
Dear Ms. Stockburger:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Con_flict
Resolution Center, Inc., in the amount of $2,500.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely, fO,.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
Noel C. ~aylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 19, 1992
File #318
Council Members:
David A. Bowers
Elizabeth T. Bowles
Beverly T Fitzpatrick, Jr.
James G. Harvey, II
William White, Sr.
Ms. Terri L. Cornwell
Executive Director
The Arts Council of the Roanoke Valley
20 East Church Avenue
Roanoke, Virginia 24011
Dear Ms. Cornwell:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for ailocation of City funds to various nonprofit
agencies for fiscai year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to The Arts
Council of the Roanoke Valley, in the amount of $2,500.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
MFP: sw
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Eric.
MARY F. pA.u KI~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2_~41
Deputy city Clerk
June 19, 1992
File #318
Dr. H. Preston Boggess, Chairperson
Roanoke City Health Department (CHIP)
402 Luck Avenue, S. W.
Roanoke, Virginia 24016
Dear Dr. Boggess:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Roanoke
City Health Department (CHIP), in the amount of $5,200.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #318
Ms. Betty Burris
Adult Care Center
2707 Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Burris:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Adult
Care Center, in the amount of $4,180.00, providing that objectives, activities, and
other reassurances have been submitted and accepted. Resolution No. 31060-061592
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, June 15, 1992.
Sincerely, ~o~c~._
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
/
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Gall Burruss
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Ms. Burruss:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Bethany
Hall, in the amount of $5,000.00, providing that objectives, activities, and other
reassurances have been submitted and accepted. Resolution No. 31060-061592 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (?03) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Chet E. Hart
Executive Director
Big Brothers/Big Sisters
of Roanoke Valley
l12-A West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Hart:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscai year 1992-93 as more particulariy set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Big
Brothers/Big Sisters of Roanoke Valley, in the amount of $4,200.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely, ~,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Kathy J. Jarrell
Child Abuse Prevention Council
of Roanoke Valley
325 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Jarrell:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Child
Abuse Prevention Council, in the amount of $2,500.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 4~6
Roanoke, Virginia 2~11
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #318
Ms. Kathleen Ross
Community Organization for Research
and Development, Inc.
410 First Street, N. W.
Roanoke, Virginia 24016
Dear Ms. Ross:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to
Community Organization for Research and Development, Inc., in the amount of
$1,850.00, providing that objectives, activities, and other reassurances have been
submitted and accepted. Resolution No. 31060-061592 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. John Pendarvis, Director
Family Service of Roanoke Valley
P. O. Box 6600
Roanoke, Virginia 24017
Dear Mr. Pendarvis:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for ailocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Family
Service of Roanoke Valley, in the amount of $35,500.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric,
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Estelle K. Nichols
Bradley Free Clinic of
Roanoke Valley, Inc.
1240 Third Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Nichols:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Bradley
Free Clinic of Roanoke Valley, Inc., in the amount of $17,800.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Fay Painter
National Multiple Sclerosis Society
Blue Ridge Chapter
P. O. Box 6808
Charlottesville, Virginia 22906
Dear Ms. Painter:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to National
Multiple Sclerosis Society, Blue Ridge Chapter, in the amount of $1,200.00,
providing that objectives, activities, and other reassurances have been submitted
and accepted. Resolution No. 31060-061592 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
June 19, 1992
File #318
Ms. Harriet Lewis
Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Lewis:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to
Northwest Child Development Center, in the amount of $12,500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31060-061592 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
SANDRA H. ~N
Deputy City Clerk
June 19, 1992
File #318
Ms. Julie Hollingsworth
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hollingsworth:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Roanoke
Area Ministries, in the amount of $25,700.00, providing that objectives, activities,
and other reassurances have been submitted and accepted. Resolution No. 31060-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Sincerely, ~.~___
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Margavite Fouvcroy
Roanoke Symphony Society, Inc.
P. O. Box 2433
Roanoke, Virginia 24010
Dear Ms. Fourcroy:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Roanoke
Symphony Society, Inc., in the amount of $4,000.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-25,~1
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Susan Williams
League of Older Americans
P. O. Box 14205
Roanoke, Virginia 24038
Dear Ms. Williams:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to League
of Older Americans, in the amount of $24,000.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PAI~q~ER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Richard Hawkins
Roanoke Valley Speech and Hearing
2030 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Hawkins:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particniarly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Roanoke
Valley Speech and Hearing, in the amount of $2,200.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Rodney Byrd
Tinker Mountain Industries
P. O. Box 458
Troutville, Virginia 24175
Dear Mr. Byrd:
I am enclosing copy of Resolution No. 31060-0615~2 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Tinker
Mountain Industries, in the amount of $19,000.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31060-061592 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~,011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Mr. Raleigh Campbell
Information and Referral
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Dear Mr. Campbell:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to
Information and Referral, Council of Community Services, in the amount of
$5,500.00, providing that objectives, activities, and other reassurances have been
submitted and accepted. Resolution No. 31060-061592 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #318
Ms. Judy Mitchell
Director of Marketing and Development
Mill Mountain Theatre
One Market Square
Roanoke, Virginia 24011
Dear Ms. Mitchell:
I am enclosing copy of Resolution No. 31060-061592 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1992-93 as more particularly set forth in a report of the
Committee under date of June 15, 1992; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Finance to release funds to Mill
Mountain Theatre, in the amount of $1,000.00, providing that objectives, activities,
and other reassurances have been submitted and accepted. Resolution No. 31060-
061592 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-254.1
Deputy City Clerk
June 19, 1992
File #318-145
Captain H. Dean Hinson
The Salvation Army
P. O. Box 1631
Roanoke, Virginia 24008
Dear Capt~n Hinson:
I am enclosing copy of Resolution No. 31060-061592 concurring in the
recommendations of the Citizens' Services Committee for allocation of City funds to
various nonprofit agencies for fiscal year 1992-93 as more particularly set forth in
a report of the Committee under date of June 15, 1992; and further authorizing the
City Manager to negotiate a contract for up to $22,600.00 with the Salvation Army for
provision of services to City citizens under the Homeless Housing Program and/or
Abused Women's Shelter. Resolution No. 31060-061592 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31060-061592.
A RESOLUTION concurring in the recommendations of the
Citizens' Services Committee for allocation of City funds to
various nonprofit agencies.
WHEREAS, the Fiscal Year 1992-93 budget approved by City
Council for the Citizens' Services Committee provides for funding
in the amount of $279,685.00; and
WHEREAS, performance audits are to be conducted for each
agency receiving funds through the Committee to evaluate the
effectiveness and efficiency of funded programs; and
WHEREAS, in order to obtain an allocation for such funds, it
was necessary for agencies to file applications with the City
administration; and
WHEREAS, 29 requests for City funds in the total amount of
$592,614.00 were received by the Citizens' Services Committee from
various agencies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council concurs in the recommendations of the Citizens'
Services Committee as to the allocations for funding of various
nonprofit agencies as more particularly set forth in the attachment
to the Committee Report submitted to this Council dated June 15,
1992.
2. The Chairman of the Citizens' Services Committee and the
Director of Finance are authorized to release funds to any agency,
provided that objectives, activities, and other reassurances have
been submitted and accepted.
3. The City Manager, or his designee, is authorized to
negotiate a contract for up to $22,600.00 with the Salvation Army
for the provision of services to City citizens under the Homeless
Housing Program and/or Abused Women's Shelter.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #60-318
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31059-061592 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, allocating certain funds to
qualified agencies, pursuant to recommendations of the Citizens' Services Committee
for fiscal year 1992-93, as more fully set forth in a report under date of June 15,
1992. Ordinance No. 31059-061592 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 15, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
pc'
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Chairperson, Citizens' Services Committee
Ms. Donna S. Norvelle, Human Resources Coordinator
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93
emergency.
WHEREAS,
Government of the
exist.
Roanoke
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1992.
No. 31059-061592.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE
that certain
IT ORDAINED by the Council of the City of
sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Health and Welfare $ 14,442,930
Citizen Services Committee (1-29} ................. 279,685
1) Fees for
Professional
Services
2) Subsidies
3) Family Service
Protective
Services
4)
5)
(001-054-5220-2010) $ 8,000
(001-054-5220-3700) (279,685)
(001-054-5220-3720)
Free Clinic (001-054-5220-3721)
League of Older
Americans
6) Roanoke Area
Ministries
7) RADAR
8) Association
for Retarded
Citizens
9) Bethany Hall
10) Big Brothers
(001-054-5220-3722)
(001-054-5220-3723)
(001-054-5220-3725)
(001-054-5220-3726)
(001-054-5220-3728)
(001-054-5220-3729)
35,500
17,800
24,000
26,700
22,000
29,300
5,000
4,200
11) Child Abuse
and Neglect
12) CORD
13) Information
and Referral
14) Blue Ridge
Multiple
Sclerosis
15) NW Child
Development
16) Roanoke
Symphony
Society
17) Roanoke Valley
Arts Council
18) Roanoke Valley
Speech and
Hearing
19) TRUST
20) Western VA.
Emergency
Medical Svcs.
21) Inner City
Athletic
Association
22) West End Com-
munity Center
23) Adult Care
Center
24) Tinker
Mountain
Industries
25) Conflict
Resolution
Center
26) Mill Mountain
Theatre
27) Roanoke Museum
of Fine Art
28) Roanoke city
Health Dept.
(CHIP)
29) The Salvation
Ar~y
(001-054-5220-3730)
(001-054-5220-3731)
(001-054-5220-3732)
(001-054-5220-3733)
(001-054-5220-3734)
(001-054-5220-3736)
(001-054-5220-3737)
(001-054-5220-3738)
(001-054-5220-3740)
(001-054-5220-3741)
(001-054-5220-3744)
(001-054-5220-3745)
(001-054-5220-3746)
(001-054-5220-3747)
(001-054-5220-3748)
(001-054-5220-3749)
(001-054-5220-3750)
(001-054-5220-3751)
(001-054-5220-3752)
2,500
1,850
5,500
1,200
12,500
4,000
2,500
2,200
7,425
6,730
1,800
4,000
4,180
19,000
2,500
1,000
50O
5,200
22,600
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
J~ne 15, 1992
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: RECO~ENDATIONS FOR CITIZENS SERVICES CO. Il-FEE FOR FUNDING OF QUALIFIED
AGENCIES
I. BACKGROUND
The Citizens Services Committee budget was established by City
Council, Ordinance #30993-051192, by which the General Fund Budget for
Fiscal Year 1992 - 1993 was adopted May 11, 1992.
B. Requests from 29 agencies were received for $592,614.
Individual study of each application was made
and public hearings were held April 8 - 10,
requests and hear applicants.
by Committee members,
1992 to consider the
Agencies were notified of tentative allocation recommendations and
advised they could appeal the Committee's tentative recommendations.
II. CURRENT SITUATION
The budget for Fiscal Year 1992 - 1993, approved by City Council for
the Citizens Services Committee, provides for funds available for
allocation in Fiscal Year 1992 - 1993 in the amount of $279,685.00.
Performance audits are conducted for each agency receiving funds
through the Committee to evaluate the effectiveness and efficiency of
funded programs.
Citizens Services Committee requests that $8,000.00 be designated in
the Citizen's Services Committee budget upon approval of City Council
to cover monitoring expenses.
Performance audits will be conducted by the Council of Community
Services in conjunction with the City's Director of Human
Resources.
Performance audits were adopted in 1981 to ensure City funds are
being used for the purpose for which they are requested and to
further assure that citizens of the City are benefitting from
their use.
3. The Committee is pleased with the contents and accuracy of the
audits performed during the past year.
Eo
Jo
Agencies submit a budget by objective and activity when applying for
funds through the Citizens Services Committee.
Agency plan of objectives and activities to be accomplished with
City funding.
Total agency budget and amount of funds generated to the agency
by City funding.
Regional agencies are required to apply for funding from other
localities. The Committee is concerned that some regional
agencies are not funded by the other localities (Attachment B).
Attached schedule shows recommended fundin~ for allocation to the
various agencies.
1. Most a~encies are funded for less than their request.
Recommended lundin9 amounts reflect the best judgment of the
Committee in serving the citizens of the City of Roanoke through
these programs.
Committee deliberations are contained in minutes of meetings on file
with the City Clerk.
Appeals of Committee recommendations, as provided by Council policy,
were received after notification to each agency of its tentative
recommended allocation. One (1) appeal was filed and was heard May
22, 1992.
Pentecostal Ministers Alliance requested an appeal to secure monies
separate from Roanoke Area Ministries, as recommended by the
Committee. Appeal was satisfactorily resolved with no change to the
recommendation.
Bethany Halt -- }5~000.00. The Committee recommends a payment of
$20.00 per day for Roanoke City residents, up to a maximum of
$5,000.00.
The Salvation Army -- }22~600.00. The Committee recommends that
$22,600.00 be allocated to The Salvation Army and a contract be
executed with The Salvation Army for the provision of services to City
citizens under the Homeless Housing Program and/or Abused Women's
Shelter.
Unified Human Transportation Systems~ Inc. (RADAR) -- $22~000.00.
The Committee recommends that $22,000.00 be allocated to Unified Human
Transportation Systems, Inc. {RADAR) through Valley Metro in order
that Valley Metro may receive credit for providing transportation to
the handicapped.
III. RECO~4£NOATION$
Ao
City Council concur with the funding of agencies in the amounts
recommended as indicated on the attached schedule {Attachment A).
Bo
City Council authorize the Chairman of the Citizens Services Committee
and the Director of Finance to not release funds to any agency until
objectives, activities, and other reasonable requests of the
monitoring staff are submitted and accepted.
Transfer $279~685 from the Citizens Services Committee account
#001-054-5220-3700, to new line items to be established within the
Citzens' Services Committee budget by the Director of Finance.
Authorize the City Manager or his designee to negotiate a contract for
$22,600.00 with The Salvation Army for the provision of services to
City citizens under the Homeless Housing Program and/or Abused Women's
Shelter. Council will be asked to authorize the execution of the
contract after it has been negotiated.
Respectfully submitted,
D. Ritchie, Chairman
ens Services Committee
Harold Kyle, Vice Chairman
Raleigh Campbell
Reverend Frank Feather
Stanley Hale
Bernice Jones
A1McCain
JDR/gr
Attachments
CC'
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Barry L. Key, Office of Management and Budget
c~ o ~ o c~ o o o o o
~ o c~ o c; o o ~ o c;
~ c; o c; o c; c~ o c~ o
%
~4 c~ o c; o c~
0
>~
'i
'r'
0 CD 0 CD
Noel C. ~aylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, $.W., Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2541
May 19, 1992
File #60
Council Members:
David A. Bowers
Elizabeth T. Bowles
Beverly T. Fitzpatrick, Jr.
James G. Harvey, II
William White, Sn
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30993-051192 adopting the General Fund
Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1992, and
ending June 30, 1993, in the total amount of $159,407,933.00. Ordinance No.
30993-051192 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, May 11, 1992.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116
Winchester Avenue, S. W., Roanoke, Virginia 24015
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. Joel M. Schianger, Director of Finance
Mr. Kit B. Kiser, Director, Public Facilities
~Mrl George C. Snead, Jr., Director, Public Safety
James D. Ritchie, Director, Human Development
Mr. William F. Clark, Director, Public Works /
Mr. Barry L. Key, Manager, Office of Management and
of
1992, and ending June 30,
emergency.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of May, 1992.
No. 30993-051192.
AN ORDINANCE adopting the annual General
the City of Roanoke for the fiscal year
1993;
Fund Appropriation
beginning July 1,
and declaring the existence of an
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the General Fund in the fiscal year beginning July 1, 1992,
and ending June 30, 1993, shall constitute a General Fund and
that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes,
to-wit:
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous
Education:
State School Funds
State Sales Tax (ADM)
Federal School Funds
Other School Revenue
Total Revenue
$23,451,278
7,167,794
1,785,280
$ 53,308,845
39,883,333
523,250
593,000
827,652
25,251,902
33,706
3,999,623
258,100
City Council
City Clerk
City Manager
Office of Management and Budget
City Attorney
Director of Finance
Office of Billings and Collections
Commissioner of Revenue
Treasurer
Real Estate Valuation
Board of Equalization
General Services
Municipal Auditing
Director of Utilities and Operations
Director of Administration and Public Safety
Personnel Management
Risk Management
Director of Human Resources
Director of Public Works
Registrar
Circuit Court
Clerk of Circuit Court
General District Court
Juvenile and Domestic Relations Court
Juvenile and Domestic Relations Court Clerk
Sheriff
Law Library
Commonwealth,s Attorney
Police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Fire - Administration
Fire - Technical Services
Fire - Operations
Fire - Training and Safety
Jail
Juvenile Detention Home
Outreach Detention
Youth Haven I
Crisis Intervention Center
Building Inspections
Emergency Services
Emergency Medical Services
Animal Control
$ 204,812
2,511,921
6,918,995
1,476,431
294,798
268,736
9,241,904
$ 214,663
275,048
466,018
298,020
529,093
1,588,648
933,570
769,713
714,384
751,334
20,983
222,045
341,180
127,846
119,438
582,744
368,094
130,555
118,545
165,057
141,222
867,917
36,399
144,649
25,278
1,381,403
171,066
767,923
11,311,918
9,932,373
4,668,010
681,356
161,201
343,765
398,068
677,289
188,571
1,056,235
266,852
~ (continusd)
Street Maintenance
Street Paving
Communications
Snow Removal
Street Lighting
Signals and Alarms
Recycling
Solid Waste Management
Custodial Services
Engineering
Building Maintenance
Parks Maintenance
Roanoke City Health Department
Mental Health and Retardation
Citizens Services Committee
Total Action Against Poverty
Social Services - Administration
Income Maintenance
Social Services - Services
Employment Services
Temp. Emergency Food Assistance
State and Local Hospitalization
Roanoke City Public Schools
Recreation
City Market
Contributions
Libraries
Community Planning
Economic Development and Grants
Grants Compliance
Community Education
VPI & SU Cooperative Extension Program
Fringe Benefits
Miscellaneous
Transfer to Other Funds
Contingencies
Personnel Lapse
465,825
3,870,713
7,547,504
658,932
Total Appropriations
$ 2,457,568
650,000
1,610,158
100,720
871,605
640,121
151,093
4,146,446
860,610
1,238,873
2,622,214
3,191,239
1,038,156
315,252
279,685
183,910
12,557,277
68,650
67,800,155
1,189,733
19,388
1,194,441
1,868,430
387,035
297,649
51,204
47,103
57,576
917,000
110,500
11,057,890
342,779
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That the Director of Finance be, and he is hereby
authorized and directed to transfer between accounts such
appropriations for salaries and wages for the labor force as may
be necessary to cover cost of labor performed by one department
for another;
4. That this Ordinance shall be known and cited as the
1992-93 General Fund Appropriation Ordinance; and
5. That in order to provide for the usual daily operation
of the municipal government,
this Ordinance shall be in
July 1, 1992.
an emergency is deemed to exist, and
full force and effect on and after
City Clerk.
0 0 0 0 0 0 0
0 0 0 0 0 0 0
-£
0
C)
0
0
0
0
MARY F. PARKER
C~y Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H, EAKIN
I~puty City Clerk
June 19, 1992
File #51
Mr. Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
I am attaching copy of Ordinance No. 31037-061592 rezoning a tract of land located
at 1004 Whitney Avenue, N. W., at the intersection of Williamson Road, Whitney
Avenue and Woodbury Street, identified as Official Tax Nos. 2190707 and 2190708,
from RM-1, Residential Multi-Family, Low Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioners.
Ordinance No. 31037-061592 was adopted by the Council of the City of Roanoke on
first reading on Monday, June 8, 1992, also adopted by the Council on second
reading on Monday, June 15, 1992, and will take effect ten days following the date
of its second reading.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
pc.'
Ms. Clara A. Clingenpeel, 5023 Williamson Road, N. W. Roanoke, Virginia
24012 '
Ms. Margaret B. Woods, 1011 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Melvin L. Martin, 1007 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Nathan J. Wingfield, 1003 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Robert O. Kelley, P. O. Box 11757, Columbia, South Carolina 29211
Ms. Ilse Marie Morgan, c/o Boone and Company, 3548 Orange Avenue, N. E.,
Roanoke, Virginia 24017
Mr. James W. Hardie, 5714 Hollins Road, N. E., Roanoke, Virginia 24019
Mr. W. Robert Herbert
June 19, 1992
Page 2
pc'
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, Generai District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Donald S. Caidwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Willard N. Claytor, Director of Real Estate Vahiation
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Agent, City Planning Commission
Mr. W. L. Whitweli, Chairperson, Architectural Review Board
Mr. Charles M. Huffine, City Engineer
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. Kit B. Kiser, Director, Utilities and Operations
Ms. Doris Layne, Office of Real Estate Vaiuation
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31037-061592.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
1979), as amended, and Sheet No. 219, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject ko certain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City
of Roanoke to have the hereinafter described property rezoned from
RM-1, Residential Multifamily, Low Density District, to C-2,
General Commercial District, subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as ~equired by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on June 8, 1992, after due and timely
notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 219 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
A tract of land located at 1004 Whitney Avenue, N.W., and
designated on Sheet No. 219 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax Nos. 2190707 and 2190708, be, and is
hereby rezoned from RM-1, Residential Multifamily, Low Density
District, to C-2, General Commercial District, subject to those
conditions proffered by and set forth in the Second Amended
Petition, filed in the Office of the City Clerk on May 11, 1992,
and that Sheet No. 219 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. Eld(IN
Deputy City Clerk
June 19, 1992
File #51
Mr. Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
I am attaching copy of Ordinance No. 31037-061592 rezoning a tract of land located
at 1004 Whitney Avenue, N. W., at the intersection of Wiliiamson Road, Whitney
Avenue and Woodbury Street, identified as Official Tax Nos. 2190707 and 2190708,
from RM-1, Residential Multi-Family, Low Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioners.
Ordinance NO. 31037-061592 was adopted by the Council of the City of Roanoke on
first reading on Monday, June 8, 1992, aiso adopted by the Councli on second
reading on Monday, June 15, 1992, and will take effect ten days following the date
of its second reading.
Sincerely, f~L~.~_
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Unc.
pc:
Ms. Clara A. Clingenpeel, 5023 Williamson Road, N. W., Roanoke, Virginia
24012
Ms. Margaret B. Woods, 1011 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Melvin L. Martin, 1007 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Nathan J. Wingfield, 1003 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Robert O. Kelley, P. O. Box 11757, Columbia, South Carolina 29211
Ms. Ilse Marie Morgan, c/o Boone and Company, 3548 Orange Avenue, N. E.,
Roanoke, Virginia 24017
Mr. James W. Hardie, 5714 Hollins Road, N. E., Roanoke, Virginia 24019
Mr. Daniel F. Layman, Jr., Attorney
June 19, 1992
Page 2
pc:
Trust Real Estate Department, NationsBank, 302 S. Jefferson Street,
Roanoke, Virginia 24011
Cirlan, Inc., 5046 Williamson Road, N. W., Roanoke, Virginia 24012
Mr. W. Robert Herbert, City Manager
Mr. Wliburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Willard N. Claytor, Director of Reai Estate Valuation
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. Wiliiam F. Clark, Director, Public Works
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Charles M. Huffine, City Engineer
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. Kit B. Kiser, Director, Public Facilities
Ms. Doris Layne, Office of Real Estate Valuation
Office of the City Clerk
May 13, 1992
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (]979), as
amended, ] am enclosing copy of a second a~aended petition from Mr. Daniel F.
Layman, Jr., Attorney, representing Mr. and Mrs. Kermit B. Glass, requesting that
a tract of land containing 0.38 acre, more or less, located at 1004 Whitney Avenue,
N. W., at the intersection of Wiiiiamson Road, Whitney Avenue, and Woodbury
Street, N. W., described as Officia! Tax Nos. 2190707 and 2190708, be rezoned from
RM-], Residential Multi-family, Low Density District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioners.
Sincerely, PCk~.~4.~_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
GLASS2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, p. O.
Box 14125, Roanoke, Virginia 24038-4125
~d¥Ir. John R. Marlle~, Agent, City Planning Commission
Mr. Ronald H. Mi]let, Building Commissioner/Zoning Administrator
Mr. Steven J. Talevi, Assistant City Attorney
Room 456 MuniciDal I~uiiding 215 Church Avenue. SW Roanoke, Virginia 24011 (703) 981.2541
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:
Rezoning of a tract of land lying at the intersection of
Williamson Road, Whitney Avenue, and Woodbury Street, N.W.,
bearing Official Tax Nos. 2190707 and 2190708, and known as
1004 Whitney Avenue, N.W., from RM-i, Residential
Multifamily, Low Density District, to C-2, General
Commercial District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The Petitioners, Kermit B. and Carolyn P. Glass, own land in
the City of Roanoke containing 0.38 acre, more or less, located
at 1004 Whitney Avenue, N.W., bearing Official Tax Nos. 2190707
and 2190708. Said tract is currently zoned RM-1, Residential
Multifamily, Low Density District. A portion of the City of
Roanoke Official Tax Map showing the property to be rezoned is
attached as Exhibit A.
2. Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said
property be rezoned from RM-1, Residential Multifamily, Low
Density District to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of conducting
a needlecraft and gift business (but retaining the right to use
the property for other purposes as set forth in paragraph 4
below).
3. The Petitioners believe the rezoning of the said tract of
land will further the intent and purposes of the City's Zoning
M#101746
Ordinance and its comprehensive plan, in that it will permit
commercial use, in a manner Consistent with the low intensity
neighborhood shops and services (many in converted residences)
presently being conducted on nearby lots, on a prime commercial
location, without undue disruption of adjacent residential areas.
This area is characterized by small commercial and office
establishments on the Williamson Road and Airport Road frontages,
bordering Single-family residential areas. The proposed rezoning
would bring this parcel into conformance with all of the other
Williamson Road fronting lots in this area as a site for "light"
commercial activity.
4. The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, that the rezoning will be subject
to, and that the Petitioners will abide by, the following
conditions:
(1) The property will be developed in substantial
compliance with the site plan attached to this Petition for
Rezoning as Exhibit B, subject to any changes required by
City officials during Site plan review.
(2) The exterior appearance of the primary structure
presently located on the property will remain substantially
unchanged.
(3) Existing trees and other plantings on the property
will remain substantially unchanged, except as removal is
required for construction of the parking area, and will be
maintained and replaced as necessary. In addition, trees
will be planted where necessary to conform to the
M#101746
2
buffering/screening requirements of the City's zoning
ordinance.
(4) There shall be no Storage or display of
merchandise outside of the structures on the site (but this
restriction shall not prohibit display of merchandise for
sale on the porches of the primary structure).
(5) Any lighting at the property not attached to the
building itself will be shielded or directed toward the
building and away from adjacent residential uses.
(6) Only the following uses will be conducted on the
property as rezoned:
(a) Retail sales of needlecraft and gifts;
clothing and accessories; antiques; and art (including
frames and framing).
(b) All uses permitted Outright without special
exception in the C-1 Office District except a financial
institution with drive-in facility.
(7) If construction of the parking facilities required
by zoning ordinance for the property as rezoned is not
commenced and completed and the commercial use of the
property initiated within three (3) years from the effective
date of the ordinance rezoning the property, the zoning
shall revert to RM-1, Residential Multifamily District,
without further action of City Council.
5. This request involves the extension of an existing C-2
District boundary, and therefore the two-acre limitation of
Section 36.1-690(g) of the Code of the City of Roanoke does not
apply.
M#101746
3
6. Attached as Exhibit C are the names, addresses and tax
numbers of the Owner or Owners of all lots or property
inUuediately adjacent to, or immediately across a Street or road
from, the property to be rezoned.
WHEREFORE, the Petitioners request that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this llth day of May, 1992.
wooas, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 South Jefferson Street
P. O. Box 14125
Roanoke, VA 24038-4125
(703 983-7653
P. Glass
Kermit B. Glass
Route 1, Box 140
Montvale, VA 24122
M#101746
4
.EXHIBIT A
o ~
~XHIBIT B
2190704
2190711
2190710
2190709
2190815
2190801
2190602
2190601
2190519
2190520
2190521
Exhibit C
Clara A. Clingenpeel
5023 Williamson Road,
Roanoke, VA 24012
Margaret B. Woods
1011 Curtis Avenue, N.W.
Roanoke, VA 24012
Melvin L. Martin
1007 Curtis Avenue,
Roanoke, VA 24012
Nathan J. Wingfield
1003 Curtis Avenue,
Roanoke, VA 24012
N.Wo
Robert O. Kelley
P. O. Box 11757
Columbia, SC 29211
Ilse Marie Morgan
c/o Boone & Company
3548 Orange Avenue,
Roanoke, VA 24017
N.Eo
James W. Hardie
5714 Hollins Road,
Roanoke, VA 24019
N.Z.
City of Roanoke
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Cirlan, Inc.
5046 Williamson Road,
Roanoke, VA 24012
M#101746
-TO TNt COUNC~T~ O? THE CZTy OF EOANOKEI
The undersigned reside near t
WhXtne~ AVenue, N.W. w he pro~er.~y known aa
~he C~t O , hich Kerm~ and C re ~004
pro or w.d with M=.. ~ass
Date I-- ' ~---~
.EX~HIBIT A
Cl'l
RO.a
~
lib
i
TO WHOM
NOTICE OF PUBLIC HEARING
IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, June 8, 1992,
at 7:30 p.m., in the Council Chamber in the Municipal Building, 215
Church Avenue, S.W., on the question of rezoning from RM-1,
Residential Multifamily, Low Density District, to C-2, General
Commercial District, the following property:
A tract of land located at 1004 Whitney
Avenue, N.W., designated as Official Tax Nos.
2190707 and 2190708, such rezoning to be
subject to certain proffered conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 20th day of May , 1992.
Mary F. Parker, City Clerk.
Please publish in full twice in the
Roanoke Times & World-News, once on
Friday, May 22, 1992, and once on
Friday, May 29, 1992.
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Send bill to:
Mr. Daniel F. Layman, Jr., Attorney
Woods, Rogers, and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038-4125
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
May 29, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #51
Mr. Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public hearing will be held on
Monday, June 8, 1992, at 7:30 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of your client, Mr. and Mrs. Kermit B.
Glass, that a tract of land containing 0.38 acre, more or less, located at 1004 Whitney
Avenue, N. W., at the intersection of Williamson Road, Whitney Avenue, and
Woodbury Street, identified as Official Tax Nos. 2190707 and 2190708, be rezoned
from RM-1, Residential Multi-family, Low Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioners.
For your information, I am enclosing copy of a notice of the public hearing and an
Ordinance providing for the rezoning, which notice and Ordinance were prepared
by the City Attorney's Office. Please review the documents and if you have
questions, you may contact Mr. Steven J. Taievi, Assistant City Attorney, at 981-
2431. Questions with regard to the City Planning Commission report should be
directed to Mr. John R. Mariles, Chief of Community Planning, at 981-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
JUNE
Eno o
Mr. Daniel F. Layman, Jr., Attorney
May 29, 1992
Page 2
pc:
Ms. Clara A. Clingenpeel, 5023 WilHamson Road, N. W., Roanoke, Virginia
24012
Ms. Margaret B. Woods, 1011 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Melvin L. Martin, 1007 Curtis Avenue, N. W., Roanoke, Virginia
24012
Mr. and Mrs. Nathan J. Wingfield, 1003 Curtis Avenue, N. W., Roanoke,
Virginia 24012
Mr. and Mrs. Robert O. Kelley, P. O. Box 11757, Columbia, South Carolina
29211
Ms. Ilse Marie Morgan, c/o Boone and Company, 3548 Orange Avenue, N. W.,
Roanoke, Virginia 24017
Mr. James W. Hardie, 5714 Hollins Road, N. E., Roanoke, Virginia 24019
NationsBank, Trust Real Estate Department, 302 S. Jefferson Street,
Roanoke, Virginia 24011
Cirlan, Inc., 5046 Williamson Road, N. W., Roanoke, Virginia 24012
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. John R. Marlies, Agent, City Planning Commission
Ms. Doris Layne, Office of Real Estate Valuation
NOTICE OF PUBLIC HEARING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning
BEFORE THE ROANOKE
Commission will
CITY PLANNING
hold a public
as soon
hearing on Wednesday, May 6, 1992, at 7:00 p.m., or
thereafter as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order
to consider the following:
Request from Kermit B. and Carolyn P. Glass, represented by
Daniel F. Layman, Jr., attorney, that a tract of land located
at 1004 Whitney Avenue, N.W., designated as Official Tax Nos.
2190707 and 2190708, be rezoned from RM-1, Residential
Multifamily, Low Density District, to C-2, General Commercial
District, such rezoning to be subject to certain conditions
proffered by the petitioner.
A copy of said application is available for review in the
Office of Community Planning, Room 355, Municipal Building.
All parties in interest and citizens may appear on the above
date and be heard on the matter.
John R. Marlles, Agent
Roanoke City Planning Commission
Please run in newspaper on Tuesday, April 21, 1992
Please run in newspaper on Tuesday, April 28, 1992
Please bill:
Daniel F. Layman, Jr., Attorney
P. 0. Box 14125
Roanoke, VA 24038-4125
Please send an affidavit of publication to:
Office of Community Planning
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Office of the City Clerk
May 13, 1992
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a seeo~ld amended petition from Mr. Daniel F.
Layman, Jr., Attorney, representing Mr. and Mrs. Kermit B. Glass, requesting that
a tract of land containing 0.38 acre, more or less, located at 1004 Whitney Avenue,
N. W., at the intersection of Williamson Road, Whitney Avenue, and Woodbury
Street, N. W., described as Official Tax Nos. 2190707 and 2190708, be rezoned from
RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioners.
Sincerely, Pdk~__.~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eno.
GLASS2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O.
Box 14125, Roanoke, Virginia 24038-4125
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. Steven J. Talevi, Assistant City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981.2541
Office of the City Clerk
May 7, 1992
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price: ~7 ~r'w~ct
Pursuant to Section 36.1-690(e) of t~ Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a,~petition from Mr. Daniel F. Layman, Jr.,
Attorney, representing Mr. and Mrs. Kermit B. Glass, requesting that a tract of
land containing 0.38 acre, more or less, located at 1004 Whitney Avenue, N. W.,
lying at the intersection of Williamson Road, Whitney Avenue, and Woodbury Street,
N. W., described as Official Tax Nos. 2190707 and 2190708, be rezoned from RM-1,
Residential Multi-family, Low Density District, to C- 2, General Commercial D i.~ t rict,
subject to certain conditions proffered by the petitioners.
Sincerely, ~6L~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
GLASS
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O.
Box 14125, Roanoke, Virginia 24038-4125
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. Steven J. Talevi, Assistant City Attorney
Room 456 Municipal Building 215 Church Avanual S.W. Roanoka, Virginia 24011 (703) 981-2541
FIRST
AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying at the intersection of
Williamson Road, Whitney Avenue, and Woodbury Street, N.W.,
bearing Official Tax Nos. 2190707 and 2190708, and known as
1004 Whitney Avenue, N.W., from RM-1, Residential
Multifamily, Low Density District, to C-2, General
Commercial District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The Petitioners, Kermit B.
the City of Roanoke containing
and Carolyn P. Glass, own land in
0.38 acre, more or less, located
at 1004 Whitney Avenue, N.W., bearing Official Tax Nos. 2190707
and 2190708. Said tract is currently zoned RM-1, Residential
Multifamily, Low Density District. A portion of the City of
Roanoke Official Tax Map showing the property to be rezoned is
attached as Exhibit A.
2. Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said
property be rezoned from RM-1, Residential Multifamily, Low
Density District to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of conducting
a needlecraft and gift business (but retaining the right to use
the property for other purposes as set forth in paragraph 4
below).
3. The Petitioners believe the rezoning of the said tract of
land will further the intent and purposes of the City's Zoning
M#101746
Ordinance and its comprehensive plan, in that it will permit
commercial use, in a manner consistent with the low intensity
neighborhood shops and services (many in converted residences)
presently being conducted on nearby lots, on a prime commercial
location, without undue disruption of adjacent residential areas.
This area is characterized by small commercial and office
establishments on the Williamson Road and Airport Road frontages,
bordering single-family residential areas. The proposed rezoning
would bring this parcel into conformance with all of the other
Williamson Road fronting lots in this area as a site for "light"
commercial activity.
4. The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, that the rezoning will be subject
the Petitioners will abide by, the following
to, and that
conditions:
The property will be developed in substantial
compliance with the site plan attached to this Petition for
Rezoning as Exhibit B, subject to any changes required by
City officials during site plan review.
(2) The exterior appearance of the primary structure
presently located on the property will remain substantially
unchanged.
(3) Existing trees and other plantings on the property
will remain substantially unchanged, except as removal is
required for construction of the parking area, and will be
maintained and replaced as necessary. In addition, trees
will be planted where necessary to conform to the
M#101746
2
o
District boundary, and therefore the two-acre limitation of
Section 36.1-690(g) of the Code of the City of Roanoke does
apply.
buffering/screening requirements of the City's zoning
ordinance.
(4) There shall be no storage or display of
merchandise outside of the structures on the site (but this
restriction shall not prohibit display of merchandise for
sale on the porches of the primary structure).
(5) Any lighting at the property not attached to the
building itself will be shielded or directed toward the
building and away from adjacent residential uses.
(6) Only the following uses will be conducted on the
property as rezoned:
(a) Retail sales of needlecraft and gifts;
clothing and accessories; antiques; and art (including
frames and framing).
(b) All uses permitted in the C-1 Office District
except a drive-in banking facility.
(7) If construction of the parking facilities required
by zoning ordinance for the property as rezoned is not
commenced and completed and the commercial use of the
property initiated within three (3) years from the effective
date of the ordinance rezoning the property, the zoning
shall revert to RM-1, Residential Multifamily District,
without further action of City Council.
This request involves the extension of an existing C-2
not
M#101746
3
6. Attached as Exhibit C are the names, addresses and tax
numbers of the owner or owners of all lots or property
immediately adjacent to, or immediately across a street or road
from, the property to be rezoned.
WHEREFORE, the Petitioners request that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 5th day of May, 1992.
--' ~aro~yn P~. Glass
' /Kermit B. 'Glas~ .... !
Daniel F. Layman~Jr., ~q.
Woods, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 South Jefferson Street
P. O. Box 14125
Roanoke, VA 24038-4125
(703) 983-7653
Route 1, Box 140
Montvale, VA 24122
M#101746
4
EXHIBIT A
EXHIBIT B
Exhibit C
2190704
2190711
2190710
2190709
2190815
2190801
2190602
2190601
2190519
2190520
2190521
Clara A. Clingenpeel
5023 Williamson Road,
Roanoke, VA 24012
NoW.
Margaret B. Woods
1011 Curtis Avenue,
Roanoke, VA 24012
NoWo
Melvin L. Martin
1007 Curtis Avenue,
Roanoke, VA 24012
NoWo
Nathan J. Wingfield
1003 Curtis Avenue,
Roanoke, VA 24012
Robert O. Kelley
P. O. Box 11757
Columbia, SC 29211
Ilse Marie Morgan
c/o Boone & Company
3548 Orange Avenue,
Roanoke, VA 24017
N.E°
James W. Hardie
5714 Hollins Road, N.E.
Roanoke, VA 24019
City of Roanoke
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Cirlan, Inc.
5046 Williamson Road,
Roanoke, VA 24012
NoWo
M#101746
TO THE CITY CLERK OF THE CITY OF ROANO~,~%WI~I~/-.3
PERTAINING TO THE REZONING OF:
Kermit and Carolyn Glass, tract of land located at 1004)Affi-
Whitney Avenue, N.W., Official Tax Nos. 2190707 and
2190708, be rezoned from RM-1 to C-2,
COMMONWEALTH OF VIRGINIA)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace
states that she is Seretary
)davit
conditional. )
Franklin, first being duly sworn,
of the City of Roanoke Planning
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of
Roanoke, she has sent by first-class mail on the 27th day of April,
1992, notices of a public hearing to be held on the May 6, 1992, on
the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner~ Aqent or Occupant
2190704 Clara A. Clingenpeel
2190711
2190710
2190709
2190815
Margaret B. Woods
Melvin L. Martin
Mildred Martin
Nathan J. Wingfield
Mamie C. Wingfield
Robert O. Kelley
Brenda G. Kelley
2190801
2190602
2190601
2190519
2190520
2190521
Ilse Marie Morgan
c/o Boone and Company
James W. Hardie
City of Roanoke
NationsBank
Trust Real Estate Department
Cirlan, Inc.
Address
5023 Williamson Road
Roanoke, VA 24012
1011 Curtis Avenue, NW
Roanoke, VA 24012
1007 Curtis Avenue, NW
Roanoke, VA 24012
1003 Curtis Avenue, NW
Roanoke, VA 24012
937 Curtis Avenue, NW
Roanoke, VA 24012
P. O. Box 11757
Columbia, SC 29211
725 Woodlawn Avenue
Blue Ridge, VA 24064
3548 Orange Avenue
Roanoke, VA 24017
5714 Hollins Road, NE
Roanoke, VA 24019
302 S. Jefferson St.
Roanoke, VA 24011
5046 Williamson Road
~~6~ ~~~R°an°ke' VA 24012
Martha Pace Franklin
Commission, and as such is competent to make this affidavit of her
SUBSCRIBED AND SWORN to before me, a Notary Public,
City of Roanoke, Virginia, this 27th day of April, 1992.
Notary Public
in the
My Commission Expires:
Office of the City Clerk
April 16, 1992
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition from Mr. Daniel F. Layman, Jr.,
Attorney, representing Mr. and Mrs. Kermit B. Glass, requesting that a tract of
land located at 1004 Whitney Avenue, N. W., lying at the intersection of Williamson
Road, Whitney Avenue and Woodbury Street, described as Official Tax Nos. 2190707
and 2190708, be rezoned from RM-1, Residentiai Multi-Family, Low Density District,
to C-2, Generai Commercial District, subject to certain conditions proffered by the
petitioner.
Sincerely, ~' ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
The Honorable Mayor and Members of the Roanoke City Council
Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers, and Hazlegrove,
P. O. Box 14125, Roanoke, Virginia 24038-4125
Mr. John R. Marlles, Agent/Secretary, City Planning Commission
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. Steven J. Taievi, Assistant City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541
PETITION TO REZONE
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE~
VIRGINIA
Rezoning of a tract of land lying at the intersection of
Williamson Road, Whitney Avenue, and Woodbury Street, N.W.,
bearing Official Tax Nos. 2190707 and 2190708, and known as
1004 Whitney Avenue, N.W., from RM-1, Residential
Multifamily, Low Density District, to C-2, General
Commercial District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The Petitioners, Kermit B. and Carolyn P. Glass, own land in
the City of Roanoke containing 0.38 acre, more or less, located
at 1004 Whitney Avenue, N.W., bearing Official Tax Nos. 2190707
and 2190708. Said tract is currently zoned RM-1, Residential
Multifamily, Low Density District. A portion of the City of
Roanoke Official Tax Map showing the property to be rezoned is
attached as Exhibit A.
2. Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said
property be rezoned from RM-1, Residential Multifamily, Low
Density District to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of conducting
a retail business.
3. The Petitioners believe the rezoning of the said tract of
land will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will permit
commercial use, in a manner consistent with the low intensity
M#101746
neighborhood shops and services (many in converted residences)
presently being conducted on nearby lots, on a prime commercial
location, without undue disruption of adjacent residential areas.
This area is characterized by small commercial and office
establishments on the Williamson Road and Airport Road frontages,
bordering single-family residential areas. The proposed rezoning
would bring this parcel into conformance with all of the other
Williamson Road fronting lots in this area as a site for "light"
commercial activity.
4. The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, that the rezoning will be subject
to, and that the Petitioners will abide by, the following
conditions:
(1) The property will be developed in substantial
compliance with the site plan attached to this Petition for
Rezoning as Exhibit B, subject to any changes required by
City officials during site plan review.
(2) The exterior appearance of the primary structure
presently located on the property will remain substantially
unchanged.
(3) Existing trees and other plantings on the property
will remain substantially unchanged, except as removal is
required for construction of the parking area, and will be
maintained and replaced as necessary. In addition, trees
will be planted where necessary to conform to the
buffering/screening requirements of the City's zoning
ordinance.
M#101746 2
(4) There shall be no storage or display of
merchandise outside of the structures on the site (but this
restriction shall not prohibit display of merchandise for
sale on the porches of the primary structure).
(5) Any lighting at the property not attached to the
building itself will be shielded or directed toward the
building and away from adjacent residential uses.
(6) The following uses shall not be conducted on the
property as rezoned:
Clubs, lodges and fraternal organizations
Indoor and outdoor recreational facilities
Theaters
Funeral homes
Restaurants
Hotels, motels and inns
Open air markets
Neighborhood and highway convenience stores
Outdoor advertising of business not conducted on
the premises
Gas stations
Sale, rental, or repair of automobiles, trucks and
construction equipment
Auto accessory sales
Auto repair and maintenance establishments
Public parking lots and structures
Bus terminals
Veterinary clinics
Kennels
Public service facilities (police, fire, rescue
squad)
(7) If construction of the parking facilities required
by zoning ordinance for the property as rezoned is not
commenced and completed and the commercial use of the
property initiated within three (3) years from the effective
date of the ordinance rezoning the property, the zoning
M#101746
3
shall revert to RM-1, Residential Multifamily District,
without further action of City Council.
5. This request involves the extension of an existing C-2
District boundary, and therefore the two-acre limitation of
Section 36.1-690(g) of the Code of the City of Roanoke does not
apply.
6. Attached as Exhibit C are the names, addresses and tax
numbers of the owner or owners of all lots or property
immediately adjacent to, or immediately across a street or road
from, the property to be rezoned.
WHEREFORE, the Petitioners request that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 14th day of April, 1992.
Daniel F. Laym~.
Woods, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 South Jefferson Street
P. O. Box 14125
Roanoke, VA 24038-4125
(703) 983-7653
Route 1, Box 140
Montvale, VA 24122
M#101746 4
CONDITION&I~
EXHIBIT A
EXHIBIT B
Exhibit C
2190704
2190711
2190710
2190709
2190815
2190801
2190602
2190601
2190519
2190520
2190521
Clara A. Clingenpeel
5023 Williamson Road, N.W.
Roanoke, VA 24012
Margaret B. Woods
1011 Curtis Avenue, N.W.
Roanoke, VA 24012
Melvin L. Martin
1007 Curtis Avenue, N.W.
Roanoke, VA 24012
Nathan J. Wingfield
1003 Curtis Avenue,
Roanoke, VA 24012
N.Wo
Robert O. Kelley
P. 0. Box 11757
Columbia, SC 29211
Ilse Marie Morgan
c/o Boone & Company
3548 Orange Avenue,
Roanoke, VA 24017
NoE.
James W. Hardie
5714 Hollins Road,
Roanoke, VA 24019
NoEo
City of Roanoke
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Trust Real Estate Department
NationsBank
302 South Jefferson Street
Roanoke, VA 24011
Cirlan, Inc.
5046 Williamson Road, N.W.
Roanoke, VA 24012
M#101746
AD NUMBER - 52126695
PUBLISHER'S FEE - $110.40
DANIEL F LAYMAN
lO S JEFFERSON ST
SUITE 1~00
PO BOX 1~125
ROANOKE VA Z~038
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD CDR-
PORATIONt WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, 00 CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
05~/22/9%2 MORNING MORNING
WITNESS, THIS iST DAY OF JUNE 1992
AUTHORIZED SIGNATURE
MARY F. PARKER
City Clerk
CITY OF ROANOKK
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #51-249
Ms. Evelyn S. Gunter, Secretary
Architectural Review Board
Roanoke, Virginia
Ms. Patricia K. Hanes, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Gunter and Ms. Hanes:
I am attaching copy of Ordinance No. 31038-061592 amending subsections (d) and (e)
of §36.1-642, Review procedure, of Chapter 36.1 Zoning, Code of the City of
Roanoke (1979), as amended; and adding new §36.1-724, Penalty for wrongful
demolition of historic buildings, to Chapter 36.1, Zoning, Code of the City of
Roanoke (1979), as amended; such amended section relating to the review procedure
of a decision by the Architectural Review Board and the length of time a Certificate
of Appropriateness is valid; and providing for a penalty for wrongful demolition of
historic buildings. Ordinance No. 31038-061592 was adopted by the Council of the
City of Roanoke on first reading on Monday, June 8, 1992, also adopted by the
Council on second reading on Monday, June 15, 1992, and will take effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
ERe.
(d) Any property owner aggrieved by any decision of the
architectural review board may present to the city council a
petition appealing such decision, provided such petition is
filed within thirty (30) calendar days after the decision is
rendered by the board. The city council shall schedule a
public meeting and render a decision on the matter within
sixty (60) calendar days of the receipt of the petition. The
city council may reverse or modify the board's decision, in
whole or in part, or it may refer the matter back to the
board or affirm the decision of the board.
(e) Immediately upon approval by the board or the city
council, on appeal, of any erection, reconstruction,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1992.
No. 31038-061592.
AN ORDINANCE amending subsections (d) and (e) of §36.1-642,
Review procedure, of Chapter 36.1, Zoning, Code of the City of Roanoke
(1979), as amended; and adding new §36.1-724, Penalty for wronqful
demolition of historic buildings, to Chapter 36.1, Zoning, Code of the
City of Roanoke (1979), as amended; such amended section relating to
the review procedure of a decision by the Architectural Review Board
and the length of time a certificate of appropriateness is valid; and
the new section providing a penalty for wrongful demolition of
historic buildings.
BE IT ORDAINED by the Council of the City of Roancke that:
1. Subsections (d) and (e) of S~6.1-642, Review procedure,
Chapter 36.1, Zoninq, Code of the City o5 Roanoke (1979), as amended,
be, and hereby are, amended and reordained to read and provide as
follows:
§36.1-642. Review procedure.
(d) Any property owner aggrieved by any decision of the
architectural review board may present to the city council a
petition appealing such decision, provided such petition is
filed within thirty (30) calendar days after the decision is
rendered by the board. The city council shall schedule a
public meeting and render a decision on the matter within
sixty (60) calendar days of the receipt of the petition. The
city council may reverse or modify the board's decision, in
whole or in part, or it may refer the matter back to the
board or affirm the decision of the board.
(e) Immediately upon approval by the board or the city
council, on appeal, of any erection, reconstruction,
alteration, restoration or demolition, a certificate of
appropriateness shall be made available to the applicant. A
certificate of appropriateness shall be valid for a period of
one year from the date of the board's action, unless
otherwise specified by the board or council.
2. Chapter 36.1, Zoning, Code of the City of Roanoke (1979),
as amended, is hereby amended by the addition of new section 36.1-
724, Penalty for wrongful demolition of historic buildinqs, such
new section to read and provide as follows:
~36.1-724. Penalty for wrongful demolition of historic
buildinqs.
(a) The owner, or general agent of an owner of any
building or structure located within any historic zoning
district of the city shall be subject to a civil penalty
for the demolition, razing or moving of any such building
or structure without obtaining the required demolition
permit and certificate of appropriateness when such
building or structure is located within any historic
zoning district of the city. The penalty shall be
imposed on the party deemed by the court to be
responsible for such violation and such penalty shall not
exceed twice the fair market value of the building or
structure, as determined by the city real estate
assessment at the time of the demolition, razing or
moving of such building or structure.
(b) Any action seeking the imposition of such penalty
shall be instituted by petition filed by the city in
circuit court, which shall be tried in the same manner as
any action at law. It shall be the burden of the city to
show the liability of the violator by a preponderance of
the evidence. An admission of liability or finding of
liability shall not be a criminal conviction for any
purpose. The filing of any action pursuant to this
section shall preclude a criminal prosecution for the
same offense, except where the demolition, razing or
moving has resulted in personal injury.
(c) The defendants, within twenty-one (21) days after
the filing of the petition, may file an answer, and
without admitting liability, agree to restore the
building or structure as it existed prior to demolition.
If the restoration is completed within the time agreed
upon by the parties, or as established by the court, the
petition shall be dismissed from the court's docket.
(d) Nothing in this section shall preclude action by
the zoning administrator under section 15.1-491(d) of the
Code of Virginia (1950), as amended, or by the city under
section 15.1-499 of the Code of Virginia (1950), as
amended, either by separate action or as part of the
petition seeking a civil penalty.
ATTEST:
City Clerk.
Roanoke City Planning Commission
June 8, 1992
The Honorable Mayor Noel C. Taylor
and Member of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Proposed amendments of the following sections
of Chapter 36.1, Zoning, of the Code of the
City of Roanoke, 1979, as amended,
specifically Section 36.1-642. Review
procedure; and addition of Section 36.1-724.
Penalty for wrongful demolition of historic
buildings.
I. Backqround:
First comprehensive update to the City's zoning ordinance
in over 20 years was adopted by City Council on April 20,
1987.
Periodic amendments to zoning ordinance are necessary to
insure that City's development regulations remain current
and responsive to changing circumstances and needs. Last
amendment to the ordinance relating to flood plain
regulations was adopted by City Council on January 15,
1992.
Current list of proposed amendments (attached) was
compiled by the Planning Commission and staff based on
input received from administrative staff and citizens.
Purpose of each amendment is summarized in the attachment
to this report.
II. Current Situation:
Planning Commission's Ordinance and Names Subcommittee
held numerous meetings with Planning staff to discuss and
evaluate proposed amendments to regulations.
Final draft of the proposed amendments were forwarded to
the full Planning Commission on April 1, 1992.
Room 355 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 240~ 1 (703) 981-2344
Planning Commission public hearing was held on May 6,
1992. Mr. Bill Tanger (1302 2nd Street, SW) and Mr. Ken
Motley (2514 Robin Hood Road, SE) appeared before the
Commission and indicated they were in agreement with the
proposed amendments. No one spoke in opposition to the
proposed amendments.
III. Recommendation:
The Planning Commission, by a vote of 4-0 (Messrs. Ferguson
and Sowers absent), recommended that City Council approve the
proposed amendments to the City's zoning ordinance. The
proposed amendments will help insure that the City's
development regulations remain responsive to current
development needs and community issues.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning C6mmission
CAP:JRM:mpf
attachment
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
PROPOSED ZONING ORDINANCE AMENDMENTS
MAY 6, 1992
Comment: An appeal of a decision of the Architectural Review Board must be
filed within 30 days after the decision is rendered. There is currently no
stated time frame within which the appeal must be heard by City Council. An
established time frame is needed to prevent an appeal from being extended
unnecessarily over a long period of time. A reasonable appeal time will
improve coordination and maintain consistency in the conditions upon which
decisions are made.
In addition, the City Code needs to be clarified to establish that City Council
can remand a matter back to the board, if such action is deemed appropriate
by City Council.
Finally, a time limit on certificates of appropriateness is needed. At present,
it is optional. A one-year limit should be established. The board and council
should be permitted to extend the limit on an as-needed basis.
Architectural Review Board
Proposed Amendment:
Section 36.1-642. Review procedure.
(d) Any property owner aggrieved by any decision of the architectural review board
may present to the city council a petition appealing such decision, provided such
petition is filed within thirty (30) calendar days after the decision is rendered by the
board. The city council shall schedule a public meeting and render a decision on tbn
matter within sixty (60) calendar days of the receipt of the petition. The city council
may reverse or modify the board's decision, in whole or in part, or it may refer the
matter back to the board or affirm the decision of the board.
(e) Immediately upon approval by the board or the city council, on appeal, of any
erection, reconstruction, alteration, restoration or demolition, a certificate of
appropriateness shall be made available to the applicant. Thc bc~rd er -"'.'fy ceuncil,
A certificate of appropriateness shall be valid for a period of one year from the dat,~
of the board's action, unless otherwise specified by the board or council.
o
Comment: Purpose of proposed ordinance is to provide a civil penalty for
persons who are responsible for demolishing a historic building or structure
without obtaining a required demolition permit and certificate of
appropriateness. The General Assembly authorized the City to enact such a
measure by amending the City's Charter.
Proposed Amendment:
Create Section 36.1-724 to read as follows:
Section 36.1-724. Penalty for wrongful demolition of historic buildings.
The owner, or general agent of an owner of any historic building or structure located
within any historic zoning district of the city shall be subject to a civil penalty for the
demolition, razing or moving of any such building or structure without obtaining the
required demolition permit and certificate of appropriateness when such building or
structure is located within any historic zoning district of the city. The penalty shall
be imposed on the party deemed by the court to be responsible for such violation and
such penalty shall not exceed twice the fair market value of the building or structure,
as determined by the city real estate assessment at the time of the demolition, razing
or moving of such building or structure.
Any action seeking the imposition of such penalty shall be instituted by petition filed
by the city in circuit court, which shall be tried in the same m~nr~er as any action et
law. It shall be the burden of the city to show the liability of the violator by ,~
preponderance of the evidence. An eetmi~sion of liability or finding of liability shall
not be a criminal conviction for any purpose. The filing of any action pursuant to
this section shall preclude a criminal prosecution for the same offense, except where
the demolition, razing or moving has resulted in personal injury.
The defendants, within twenty-one (21) days after the filing of the petition~ may fi]e,
an answer, and without admitting liability, agree to restore the building or structure,
as it existed prior to demolition. If the restoration is completed within the time,
agreed upon by the parties, or as established by the court, the petition shall be,
dismissed from the court's docket.
Nothing in this section shall preclude action by the zoning admini.~trator under
section 15.1-491(d) of the code of Vir.m.'ni~ 1950, as amended, or by the city under
section 15.1-499 of the code of Virginia, 1950, as ~m~nded, either by separate action
or as part of the petition seeking a civil penalty.
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of §15.1-431, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Monday, June 8, 1992, at 7:30 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber in
the Municipal Building, 215 Church Avenue, S.W., in order to
consider amendment of Sec. 36.1-642, Review procedure; and creating
new Section 36.1-724,
buildinqs, of Chapter
(1979 , as amended.
Penalty for wronqful demolition of historic
36.1, Zoninq, Code of the City of Roanoke
A copy of said proposed amendments is available for review in
the Office of the City Clerk, Room 456, Municipal Building.
Questions about the content of the proposed amendments should be
directed to the Office of Community Planning, 981-2344.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this 20th day of ~¥ , 1992.
Please publish in full twice in the
Roanoke Times & World-News, once on
Friday, May 22, 1992, and once
on Friday, May 29, 1992.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Mary F. Parker, City Clerk.
Noel C. Taylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOI F,
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 19, 1992
Council Members:
David A. Bowers
Elizabeth T. Bowles
Beverly T Fitzpatrick, Jr
James G. Harvey, II
William White, Sr.
File #51-249
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31038-061592 amending subsections (d) and (e)
of §36.1-642, Review procedure, of Chapter 36.1 Zoning, Code of the City of
Roanoke (1979), as amended; and adding new §36.1-724, Penalty for wrongful
demolition of historic buildings, to Chapter 36.1, Zoning, Code of the City of
Roanoke (1979), as amended; such amended section relating to the review procedure
of a decision by the Architectural Review Board and the length of time a Certificate
of Appropriateness is valid; and providing for a penalty for wrongful demolition of
historic buildings. Ordinance No. 31038-061592 was adopted by the Council of the
City of Roanoke on first reading on Monday, June 8, 1992, also adopted by the
Council on second reading on Monday, June 15, 1992, and will take effect ten days
following the date of its second reading.
~Sincerely'~-~ '-~.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, Il, Chief Judge, Juvenile and Domestic
Relations District Court
Mr: ~. Robert Herbert
'June 19, 1992
Page 2
pc:
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Donaid S. Caldweli, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronaid Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Caihoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tailahassee, Florida 32304
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Agent, City Planning Commission
Mr. W. L. Whitweli, Chairperson, Architectural Review Board
Mr. Charles M. Huffine, City Engineer
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. Kit B. Kiser, Director, Public Facilities
Ms. Doris Layne, Office of Reai Estate Valuation
June 8, 1992
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Kermit B. and Carolyn P. Glass,
represented by Daniel F. Layman, Jr.,
attorney, that a tract of land known as 1004
Whitney Avenue, N.W., Official Tax Nos.
2190707 and 2190708, be rezoned from RM-1,
Residential Multifamily, Low Density District,
to C-2, General Commercial District, such
rezoning to be subject to certain conditions
proffered by the petitioner.
I. Backqround:
ae
Purpose of the rezoning request is to adaptively reuse an
existing residential structure for a needlecraft and qift
business.
B. Petition to rezone was filed on April 14, 1992.
First amended petition to rezone was filed on May 5,
1992. The following conditions were proffered by the
petitioners:
The property will be developed in substantial
compliance with the site plan attached to this
petition for rezoning as Exhibit B, subject to any
changes required by City officials during site plan
review.
The exterior appearance of the primary structure
presently located on the property will remain
substantially unchanged.
Existing trees and other plantings on the property
will remain substantially unchanged, except as
removal is required for construction of the parking
area, and will be maintained and replaced as
Room 355 Municipal Building 215 Churd~ Avenue, SW~ Roanoke, Virginia 24011 (703) 981-2344
Members of Council
Page 2
June 8, 1992
necessary. In addition, trees will be planted
where necessary to conform to the buffering/
screening requirements of the City's zoning
ordinance.
There shall be no storage or display of merchandise
outside of the structures on the site (but this
restriction shall not prohibit display of
merchandise for sale on the porches of the primary
structure).
Any lighting at the property not attached to the
building itself will be shielded or directed toward
the building and away from adjacent residential
uses.
Only the following uses shall be conducted on the
property as rezoned:
Retail sales of needlecraft and gifts;
clothing and accessories; antiques; and art
(including frames and framing).
b. Ail uses permitted in the C-2, Office
District, except as a drive-in banking
facility.
If construction of the parking facilities required
by zoning ordinance for the property as rezoned is
not commenced and completed and the commercial use
of the property initiated within three (3) years
from the effective date of the ordinance rezoning
the property, the rezoning shall revert to RM-1,
Residential Multifamily District, without further
action of City Council.
Planninq Commission public hearing was held on Wednesday
May 6, 1992. Mr. Daniel Layman, attorney, appeared
before the Commission on behalf of the petitioner. Mr.
Layman stated that the subject property contained an
older brick home with a large lot and that the exterior
of the house and property would not change except to add
the required parking. He informed the Commission that
the proposed use of the property would be consistent with
other offices and small shops in converted residences
along that area of Williamson Road.
Mr. Layman stated that the staff had not liked the way
the original petition had been written and he had
subsequently filed an amended petition to specifically
Members of Council
Page 3
June 8, 1992
state what the petitioner wanted. He then read the
amended petition and new proffers to the Commission. Mr.
Layman also informed the Commission that the petitioner
had visited all adjoining residential property owners and
presented to the Commission signed statements by each of
them that they had no objection to the rezoning request.
Mrs. Dorsey gave the staff report and stated that given
the proffers in the amended petition, that staff could
support the rezoning request as presented.
Mr. Talevi, Assistant City Attorney, stated that after
looking at the amended petition for this request, that
proffer (6)(b) needed additional clarification; he then
suggested that it be changed to read "all uses permitted
outright without special exception" so that there would
be no confusion as to the uses allowed on the subject
property. Mr. Talevi also stated that he had a problem
with using terms that were not used in the code and
suggested that a "drive-in banking facility' be changed
to financial institution.
Mr. Layman responded that he had no problem with the
suggested changes.
No one appeared before the Commission in favor or in
opposition to this request.
Second amended petition to rezone was filed on May 11,
1992. The following conditions were proffered by the
petitioner:
The property will be developed in substantial
compliance with the site plan attached to this
petition for rezoning as Exhibit B, subject to any
changes required by City officials during site plan
review.
The exterior appearance of the primary structure
presently located on the property will remain
substantially unchanged.
Existing trees and other plantings on the property
will remain substantially unchanged, except as
removal is required for construction of the parking
area, and will be maintained and replaced as
necessary. In addition, trees will be planted
where necessary to conform to the buffering/
screening requirements of the City's zoning
ordinance.
Members of Council
Page 4
June 8, 1992
II.
There shall be no storage or display of merchandise
outside of the structures on the site (but this
restriction shall not prohibit display of
merchandise for sale on the porches of the primary
structure).
Any lighting at the property not attached to the
building itself will be shielded or directed toward
the building and away from adjacent residential
uses.
Only the following uses will be conducted on the
property as rezoned:
Retail sales of needlecraft and gifts;
clothing and accessories; antiques; and art
(including frames and framing).
Ail uses permitted outright without special
exception in the C-l, Office District, except
a financial institution with drive-in banking.
If construction of the parking facilities required
by zoning ordinance for the property as rezoned is
not commenced and completed and the commercial use
of the property initiated within three (3) years
from the effective date of the ordinance rezoning
the property, the rezoning shall revert to RM-1,
Residential Multifamily District without further
action by City Council.
Issues:
Zoninq of the subject property is currently RM-1,
Residential Multifamily, Low Density District. The
surrounding zoning pattern in the area is as follows: to
the north and west is C-2, General Commercial District
and to the northeast is conditional C-2, General
Commercial District; to the east of RM-1, Residential
Multifamily, Low Density District; and to the south and
southwest is RS-3, Residential Single Family District.
Land use of the subject property is currently a vacant,
single family residential structure with a detached
accessory structure. Land uses in the area are as
follows: to the north, across Williamson Road, is a
vacant, single family dwelling, a vacant lot and a
congregate care facility; to the northeast is commercial;
to the east and south are single family residences; to
Members of Council
Page 5
June 8, 1992
III.
the southwest is a single family residence and commercial
uses.
Utilities are existing on site and of adequate capacity
to accommodate the proposed adaptive reuse of the
existing structure for a retail business. The potential
impact of other permitted uses would have to be evaluated
on a case-by-case basis. Storm water management for the
proposed off-street parking area will be addressed during
site development plan review.
Access to the subject property is easily provided from
the adjoining public streets, Williamson Road, Whitney
Avenue and Woodbury Street. The City Traffic Engineer
has stated that given the proposed adaptive reuse of the
subject property for a retail business, that no
significant impacts on the traffic pattern in the area
are anticipated.
Neighborhood organization is the Williamson Road Action
Forum. Comments received by this office have been
generally in support of this rezoning request.
Comprehensive Plan recommends that: "Expansion of
commercial development is carefully evaluated to:
(1) protect neighborhood character; and
(2) minimize conflicts
residential areas.
between commercial and
Alternatives:
A. City Council approve the rezoning request.
Zoning of the subject property would become
conditional C-2, General Commercial District,
and the proposed adaptive reuse of the
existing structure for a needlecraft and gift
business could occur.
Land use would become a retail commercial
business with no storage or display of
merchandise outside of the structure.
Utilities to the site are available and of
adequate capacity to serve the proposed use of
the property. All storm drainage concerns
pertaining to the off-street parking area
proposed in the rear of the subject property
Members of Council
Page 6
June 8, 1992
shall be addressed during site development
plan review.
Access to and from the site would continue to
be from the adjoining public streets,
Williamson Road, Whitney Avenue, and Woodbury
Street. No significant traffic impacts are
anticipated from the proposed adaptive reuse
of the subject property.
Neiqhborhood would have no negative impact
from the proposed needlecraft and gift
business on the subject property oriented to
Willtamson Road.
Comprehensive Plan issue as set forth would be
followed.
B. City Council deny the rezoning request.
Zoninq of the subject property would remain
RM-1, Residential Multifamily, Low Density
District and the adaptive reuse of the
existing structure would not occur.
2. Land use would remain a single family
residence.
3. Utilities would be unaffected.
4. Access would not be an issue.
5. Neighborhood would remain unchanged.
Comprehensive Plan issue as set forth could be
followed at a later date.
III. Recommendation:
By a vote of 4-1 (Mr. Bradshaw votinq in opposition and Mr.
Sowers absent), the Planning Commission recommended aDDroval
of the requested rezoning. The rezoning would provide for the
adaptive reuse of an existing single family residential
structure, given its large lot and proximity to Williamson
Road, that would be in keeping with the recommendation of the
Comprehensive Plan. Furthermore, the subject property would
serve as a transitional buffer between the highway oriented
uses along Williamson Road and the single family residences to
the south and east of the site.
Members of Council
Page 7
June 8, 1992
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
JRM:EDD:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Attorney for the Petitioner
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public
hearing on Wednesday, May 6, 1992, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order
to consider the following:
(1) Request from a group of citizens, represented by Charles
H. Osterhoudt, attorney, regarding the continued
inclusion of the H-2, Neighborhood Preservation District
in the Roanoke City zoning ordinance, and if such
district is to be continued, how its application to
maintenance and repairs is to be restricted;
(2) Proposed amendment to Zoning, of the Code of Ordinances
of the City of Roanoke, Virginia, specifically Section
36.1-640. Appointment, membership;
(3) Proposed amendment to Zoning, of the Code of Ordinances
of the City of Roanoke, Virginia, specifically Section
36.1-642. Review procedure;
(4) Proposed addition to the Code of Ordinances of the City
of Roanoke, Virginia, specifically creation of Section
36.1-724. Penalty for wrongful demolition of historic
buildings.
A copy of the proposed amendments is available for review in
the Office of Community Planning, Room 355, Municipal Building.
Ail parties in interest and citizens may appear on the above
date and be heard on the matter.
John R. Marlles, Agent
Roanoke City Planning Commission
Please run in newspaper on Tuesday, April 21, 1992
Please run in newspaper on Tuesday, April 28, 1992
Please bill and send an affidavit of publication to:
Office of Community Planning
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
AD NUMBER - 5212772,3
PUBLISHER'S FEE - 8121.90
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM N56 MUNICIPAL BLDG
ROANOKE VA 24011
'92 J.bi-9
:06
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (THE UNDERSIGNED) AN AIJTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES ~ WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA~ DO CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
WITNESS,
THIS 1ST DAY OF JUN[.-- 1992
............... -_
AUTHORIZED SIGNATURE
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1992
File #1-18-38-83-104-162-280
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31062-061592 establishing compensation for the
City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1, 1992, effective
July 1, 1992. Ordinance No. 31062-061592 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 15, 1992.
Sincerely, ~O-,~
Mazy F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director nf Finance
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipal Aaditor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of 3une, 1992.
No. 31062-061592.
AN ORDINANCE establishing compensation for the City Manager,
City Attorney, Director of Finance, Director of Real Estate
Valuation, Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 1992; and providing for an emergency and an
effective date.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1, For the fiscal year beginning July 1, 1992, and ending
June 30, 1993, and for succeeding fiscal years unless modified by
ordinance duly adopted by this Council, the annual salaries of
Council-appointed officers shall be as follows:
City Manager - $ 99,000
City Attorney - $ 88,000
Director of Finance - $ 88,000
Director of Real Estate $ 53,000
Valuation
Municipal Auditor $ 60,000
City Clerk - $ 54,000
2. Paragraph 7 of Ordinance No. 31000-051192, adopted May
11, 1992, is hereby amended as follows to provide annual salary
increments payable on a bi-weekly basis for the hereinafter set out
job classifications which require the incumbent to privately own or
lease a motor vehicle routinely used in the course of conducting
City business:
Position Title
City Attorney
City Clerk
Director of Finance
Director of Real Estate
Valuation
Municipal Auditor
Annual Salary Increment
$ 2,000
$ 2,000
$ 2,000
$ 2,000
$ 2,000
If the requirement that any of the foregoing officers own or lease
a motor vehicle for routine use in the conduct of City business
should be eliminated, then the salary increment established by this
Ordinance shall be terminated as of the date of elimination of such
requirement.
3. Any increase in compensation due to any officer or
employee under this Ordinance shall be first paid with the paycheck
of July 15, 1992.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after July 1,
1992.
ATTEST:
City Clerk
Noel C. ~ylor
Mayor
Howard E. Musser
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2541
June 19, 1992
Council Members:
David A. Bowers
Elizabeth T. Bowles
Beverly T. Fitzpatrick, Jr.
James G. Harvey, II
William White, Sr.
File #60-1-18-38-83-104-162-280
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31061-061592 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing funds for salary
increases and salary supplements for the City Manager, Director of Finance, City
Attorney, City Clerk, Director of Real Estate Valuation and Municipal Auditor for
the fiscal year beginning July 1, 1992. Ordinance No. 31061-061592 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 15,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipal Auditor
Ms. Mary F. Parker, City Clerk
1992-93
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1992.
No. 31061-061592.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
General Government
City Manager (1) ............
City Attorney (2-3) .......
Director of Finance (4-5)...
City Clerk (6-7) ............
Municipal Auditor (8-9) .....
Real Estate Valuation (10)..
Nondepartmental
Contingency (11-12) ...............................
$ 8,404 884
475 018
537 293
1,596 848
280 248
346 380
751 534
$ 10,489,669
531,779
1) Regular Employee
Salaries
2) Regular Employee
Salaries
3) Salary
Supplement
4) Regular Employee
Salaries
(001-002-1211-1002) $ 9,000
(001-003-1220-1002) 8,000
(001-003-1220-1050) 200
(001-004-1231-1002) 8,000
5) Salary
Supplement
6) Regular Employee
Salaries
7) Salary
Supplement
8) Regular Employee
Salaries
9) Salary
Supplement
10) Salary
Supplement
11) Supplemental
Budgets -
Employee
Compensation
12) Contingency
(001-004-1231-1050)
(001-001-1120-1002)
(001-001-1120-1050)
(001-005-1240-1002)
(001-005-1240-1050)
(001-023-1235-1050)
(001-002-9410-2207)
(001-002-9410-2199)
200
5,000
200
5,000
200
200
(25,000)
(11,000)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.