HomeMy WebLinkAboutCouncil Actions 06-22-92MUSSER
(3~063)
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
June 22, 1992
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order
Roll Call. Council Members Fitzpatrick
and White were absent.
The Invocation was delivered by Mayor Noel C. Taylor.
The Pledge of All¢~ance to the Flag of the United States of America
was led by Mayor Taylor.
Adopted Resolution No. 31063-062292 paying tribute to the
Honorable Noel C. Taylor, Mayor of the City of Roanoke, and expressing to
him the appreciation of the City and its people for his exemplary public
service. (5-0)
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CONSENT AGENDA
(APPROVED 5-0)
ALL MATrERS LISTF. D UNDER THE CONSENT AGENDA ARE
CONSIDERF. D TO BE ROUTINE BY THE MAYOR AND IV~.MBERS OF
CITY COUNCIL AND WH.I. BE ENACTF. D BY ONE MOTION IN THE
FORM, OR FORMS, LISTF. D BF. I OW. TI-IF. RE WH.I. BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WH.L BE REMOVF. D FROM THE CONSENT
AGENDA AND CONSIDERF. D SEPARATF. Ly.
A communication from Mayor Noel C. Taylor requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
REGULAR AGENDA
3. HEARING OF ClTIZF. NS UPON PUBLIC MAITERS:
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Request to address Council with regard to the Frisbee Golf Course at
Fishburn Park. Ms. Tatiana McGuire, Spokesperson.
The City Manager was also requested to study the manet and
determine the feasibility of relocating the disc golf course to another
area of the City.
Request to address Council with regard to proposed traffic-related
measures to ensure the safety of residents of public housing projects.
Ms. Shirley Eley, Spokesperson.
The matter was referred to the Board of Commi.qsioners of the City of
Roanoke Redevelopment and Housing Authority.
4. PETITIONS AND COMMUNICATIONS:
A request of Council Member James G. Harvey, II, in connection with
an increase in the real estate tax exemption for the elderly.
The matter of increasing the total combined income of any elderly or
disabled property owner claiming real property tax exempt-status from
$22,000.00 to $26,000.00, and the ma_~_er of increasing the first
$4,000.00 of income of each relative, other than the spouse of the
owner, who is living in the dwelling to $4,750.00 was referred to the
City Manager and the Commi.qsioner of Revenue for input and to the
City Attorney for tneparation of the proper measure.
A communication from Mr. Kit B. Kiser, City Representative, Roanoke
Regional Airport Commission, recommending approval of a capital
expenditure by the Roanoke Regional Airport Commission of
$263,089.00 for purchase of a replacement aircraft rescue and fire
fighting vehicle.
Adopted Re~olution No. 31064-062292. (5-0)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the Youth Summit process.
No action.
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ITEMS RECOMMENDED FOR ACTION:
A report recommending adoption of proposed revenue
enhancement and operating efficiency measures for the Police
Department.
3. A report recommending concurrence in the findings and
recommendations of the Curfew Review Committee.
Se
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Adopted Ordinance No. 31065-062292. (5-0)
A report with regard to providing reduced or free admission to
the City's swimming pools for certain disadvantaged persons.
Adopted Resolution No. 31066-062292. (5-0)
A report recommending acceptance of the fiscal year 1992-93
Community Development Block Grant entitlement and
execution of the grant agreement and related documents required
by the U. S. Department of Housing and Urban Development;
and appropriation of funds therefor.
Adopted Budget Ordinance No. 31067-062292 and Resolution
No. 31068-062292. (5-0)
A report recommending execution of an agreement and related
documents with the U. S. Department of Housing and Urban
Development accepting an allocation of funds, in the amount of
$756,000.00, for the HOME Investment Partnership Program;
and appropriation of funds therefor.
Adopl~d Budget Ordinance No. 31069--062292 and Resolution
No. 31070-062292. (5-0)
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A report recommending execution of Real Estate Options with
owners of properties selected for the Home Purchase Assistance
Program, located at 1037 Woodrow Avenue, S. E., and 3222
Courtland Road, N. W.
Adopted Ordinance No. 31071-062292. (5-0)
A report recommending transfer of funds in connection with the
Hotel Roanoke/Conference Center project and Commission.
Adopted Resolution No. 31072-062292. (5-0)
A report recommending transfer of funds to provide for
maintenance of fixed assets.
Adopted Budget Ordinance No. 31073-062292. (5-0)
10.
A report recommending acceptance of the bid submitted by
Griffin Pipe Products Company to supply ductile iron water pipe
for the period of July 1, 1992 through June 30, 1993.
Adopted Resolution No. 31074-4162292. (5-0)
11.
A report recommending acceptance of the lowest responsible
bids submitted for providing water and sewage treatment
chemicals for the period of July 1, 1992 through June 30, 1993.
Adopted Resolution No. 31075--{162292. (5-0)
12.
A report recommending acceptance of the bid submitted by
Delta Graphics, Inc., to provide 500 folding chairs for the Civic
Center, in the total amount of $16,475.00.
Adopted Resolution No. 31076-062292. (5-0)
13.
A report recommending award of a lump sum contract to HTF
Mechanical Services, Inc., in the amount of $17,145.00, to
provide and install air conditioning and related work in the team
rooms at the Civic Center Coliseum; and transfer of funds
therefor.
Adopted Budget Ordinance No. 31077--062292 and Ordinance
No. 31078-062292. (5-0)
14.
A report recommending acceptance of the lowest responsible
bids submitted for providing two new tractor/mowers and one
new brush chipper, in the total amount of $68,136.00; and
appropriation of funds therefor.
Adopted Budget Ordinance No. 31079--062292 and Resolution
No. 31080-062292. (5-0)
DIRECTOR OF FINANCE:
A financial report for the month of May, 1992.
Received and filed.
A report recommending transfer of appropriations for fringe
benefits.
Adopted Budget Ordinance No. 31081-062292. (5-0)
CITY ATTORNEY:
A report recommending reenactment and recodification of the
Code of the City of Roanoke (1979), as amended, in order to
recognize amendments made by the 1992 Session of the General
Assembly to provisions of the Code of Virginia (1950), as
amended, incorporated by reference in the City Code.
Adopted Ordinance No. 31082--062292. (5-0)
6. REPORTS OF COMMI'FFEES:
a. Minutes of the Audit Committee meeting held on Monday, June 1,
1992. Council Member David A. Bowers, Chairperson.
Received and filed.
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCEIJ.ANEOUS BUSINESS:
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Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIT~.NS:
The Director of Utilities and Operations advised that the Falling Creek Filter
Plant project was placed back in service at 2:30 p.m., on Thursday, June 18,
1992.
CERTIFICATION OF EXECUTIVE SESSION. (5-0)
The following persons were appointed:
Ms. Mary L. Lear - Roanoke Neighborhood Parmership Steering Committe~
Mr. Samuel A. Garrison, III - Special Events CommiRe~
Council voted to aboli.~h the Jefferson High School Committee in~,.~much as
the Chairperson advised that it was not necessary to continue the work of the
Committee since formation of the Jefferson Center Fouud,,ion; and Council
further agreed to aboli.~h the Advisory Committl~ of the Crystal Spring
Pumping Stntion ina~uauch as the Chairpm~n advised that it was not
necessary to continue the work of the CommilIge because City lx~onnel
maintain the pump.
Council maplx~ted all persons who indicated that they would serve another
term on their respective boards, commi.~sions and committees, pursuant to a
communication from the City Clerk under d~,te of {une 22, 1992; and
Council voted to waive the City residency requirement for Ross C. Hart to
serve as a member of the Board of F'ue Appeals.
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IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of June, 1992.
No. 31063-062292.
VIRGINIA,
A RESOLUTION paying tribute to the Honorable Noel C. Taylor,
Mayor of the City of Roanoke, and expressing to him the
appreciation of this City and its people for his exemplary public
service.
WHEREAS, the Honorable Noel C. Taylor served as Mayor of the
City of Roanoke from October 27, 1975 to June 30, 1992, longer than
any person has served as Mayor of this City, and as a member of
City Council from September 1, 1970, to June 30, 1992;
WHEREAS, Dr. Taylor was elected Mayor for four successive
terms, and on two occasions he ran unopposed evidencing his immense
popularity and the esteem with which he is held by the people of
Roanoke;
WHEREAS, Dr. Taylor, an articulate advocate for the cause of
equal Justice for all, has been a leader among his race, being
elected as the first Black member of City Council in 1970, the
first Black Vice-Mayor in 1974, and the first Black Mayor in 1975;
WHEREAS, under Dr. Taylor's excellent leadership the City won
the prestigious All-America City Award in 1979, 1982 and 1988;
WHEREAS, Dr. Taylor brought further honor to the City Council
and this City through his election as President of the Virginia
Municipal League in 1987, and during his tenure the VML made great
strides;
WHEREAS, while devoting countless hours to his duties as
Mayor, Dr. Taylor has simultaneously served as minister of the High
Street Baptist Church, a large and vibrant congregation, since
1961, and, under his leadership, the Church dedicated the Anchor of
Hope Family and Community Development Center in 1986;
WHEREAS, Dr. Taylor's record of leadership in religious,
community and business affairs includes service as President of the
Virginia Baptist State Convention, Board of Directors of Jobs for
Virginia Graduates, Virginia Advisory Committee of the United
States Commission on Civil Rights, Board of Directors of the Blue
Ridge Council of Boy Scouts of America, Board of Directors of
Dominion Bank of Virginia and Board of Directors of the Carilion
Health System; and
WHEREAS, Dr. Taylor's service in government, religion,
community affairs and business has been exemplary by virtue of his
personal characteristics of intelligence, articulateness, honesty,
integrity, friendliness, dedication, enthusiasm and ceaseless
energy;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that Council adopts this resolution as a means of paying
tribute to the Honorable Noel C. Taylor, and expresses to him the
heartfelt appreciation of this City and its people for his
unparalleled record of dedicated and exemplary service as a member
of this Council and as Mayor of the City of Roanoke.
ATTEST:
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
June 9, 1992
Mr. Wilburn C. Dibling, Jr., City Attorney
Ms. Mary F. Parker, City Clerk
Preparation of Resolution in Recognition of the Services of
Mayor Noel C. Taylor
Please prepare a measure for adoption by City Council on Monday, June 22, 1992,
in recognition of the services of Mayor Noel C. Taylor.
Your assistance will be sincerely appreciated.
MFP: se
THE DIFFICULT TIMES, THE GOOD TIMES,
AND HOPE FOR THE FUTURE
IT IS MY PLEASURE, ONCE AGAIN, TO ADDRESS THE
MEMBERS OF CITY COUNCIL AND CITIZENS OF THIS COMMUNITY. IT
HAS BEEN AN HONOR TO BE MAYOR OF ROANOKE AND TO SERVE
PRIOR TO THAT AS VICE-MAYOR AND A MEMBER OF CITY COUNCIL.
TO HAVE A DIRECT VOICE IN THE DECISIONS OF THIS CITY, TO BE
INSTRUMENTAL IN ITS GROWTH AND DEVELOPMENT INTO A
COMMUNITY THAT HAS BLOSSOMED INTO SOUTHWEST VIRGINIA'S
CENTER OF INDUSTRY, MEDICINE, TECHNOLOGY, EDUCATION, AND
CULTURE IS MORE REWARDING THAN I CAN EXPRESS.
I WOULD LIKE TO EXPRESS MY DEEP GRATITUDE AND
APPRECIATION TO MRS. JOYCE SINK, MY HARDWORKING AND
DEVOTED SECRETARY, AND TO THE LOYAL MEMBERS OF THE CITY
CLERK'S OFFICE STAFF, AND TO THE SIX COUNCIL APPOINTEES
CONSISTING OF MR. W. ROBERT HERBERT, CITY MANAGER, MR.
ROBERT H. BIRD, MUNICIPAL AUDITOR, MR. WILLARD N. CLAYTOR,
DIRECTOR OF REAL ESTATE VALUATION, MR. WILBURN C. DIBLING,
JR., CITY ATTORNEY, MS. MARY F. PARKER, CITY CLERK, AND MR.
JOEL M. SCHLANGER, DIRECTOR OF FINANCE.
I WOULD BE REMISS IF I DID NOT ALSO THANK OUR
DIRECTORS, MANAGERS, THE MANY EMPLOYEES OF THE CITY OF
ROANOKE AND THE OUTSTANDING CITIZENS OF THIS COMMUNITY
FOR THEIR LOVE AND SUPPORT DURING MORE THAN TWO DECADES
OF SERVICE THAT I HAVE BEEN PRIVILEGED TO SHARE WITH THE
CITY. THE FORMER MAYORS AND MEMBERS OF CITY COUNCIL LEFT
A GREAT HERITAGE, A GREAT CHALLENGE, AND A STRONG
FOUNDATION ON WHICH TO BUILD. I WILL BE GRATEFUL ALL THE
DAYS OF MY LIFE FOR THE MEMBERS OF CITY COUNCIL, PAST AND
PRESENT, WHO HAVE SHARED THEIR TECHNICAL KNOWLEDGE,
EXPERIENCE, AND LEADERSHIP EXPERTISE AS WE HAVE FORGED OUR
WAY AHEAD TO A BETTER DAY.
I WOULD LIKE TO LOOK BACK OVER THE PAST 12 MONTHS
TO EXAMINE THE GOOD TIMES AND THE ROUGH TIMES WITH YOU
TODAY. I WOULD LIKE TO DO SO, BECAUSE PAYING HEED TO
HISTORY IS NEVER A MISTAKE. WE CAN LEARN FROM OUR ERRORS,
WE CAN TAKE PRIDE IN OUR SUCCESSES, AND WE CAN GARNER MORE
ENTHUSIASM FOR THE PROJECTS AHEAD.
THIS CITY AND WHAT OCCURRED HERE FROM JULY, 1991,
TO JULY, 1992, IS NOT ALL PERFECT. LIKE ANY MAJOR
ORGANIZATION, WE HAVE EXPERIENCED SHIFTS IN ECONOMY,
CHANGES IN ATTITUDES, STRESS, AND RELIEF. WE HAVE MADE
MAJOR DECISIONS WHICH PLACE CHALLENGES UPON US AND UPON
THIS COMMUNITY AT LARGE. COMMITMENTS WHICH WE MUST
FULFILL IN ORDER TO SHAPE OUR CITY, OUR BELOVED ROANOKE,
INTO A COMMUNITY FOR ALL PEOPLE.
I. THE DIFFICULT TIMES.
THE DIFFICULTIES WE HAVE TAKEN ON IN THE PAST 12
MONTHS MUST NOT BE REGARDED AS FAILURES, BUT RATHER
CHALLENGES THAT WE FACED.
ON THE ECONOMIC FRONT, ONE SUCH CHALLENGE WE
FACED WAS THE THREAT OF LOSING NORFOLK SOUTHERN AND
DOMINION BANK, TWO MAJOR ROANOKE EMPLOYERS. IT WOULD
HAVE BEEN ADDING TO THE DISCOURAGING LIST OF COMPANIES
WHOSE HEADQUARTERS HAD RELOCATED.
AND THEN, WE HAVE FACED THE CRISIS WITH THE HOTEL
ROANOKE AND THE CONFERENCE CENTER. AT THE PRESENT TIME,
ROANOKE COUNTY HAS NOT MADE A DECISION AS TO WHETHER
THEY WILL CONTRIBUTE TO THE PROJECT. THE DEVELOPER FOR THE
HOTEL WAS FIRED. THE OLD RAILROAD BUILDINGS REMAIN VACANT.
WE ENCOUNTERED A TOUGH CHOICE WHEN THE SEVERE
ECONOMIC SHORTFALL HIT US AT THE BEGINNING OF LAST YEAR:
WE HAD TO DECIDE WHETHER TO LET ROANOKE CITY'S MOST RECENT
EMPLOYEES GO, OR INITIATE A HIRING AND SALARY INCREASE
FREEZE. WE CHOSE THE LATTER, WHICH WAS A SACRIFICE TO ALL
EMPLOYEES, BUT IT GOT US THROUGH.
INSTEAD OF HAVING
CITY EXPERIENCED ATTRITION
RETIRED EARLY. BUT THIS
DEPARTMENTS SHORT-HANDED,
LONGER, HARDER HOURS.
TO LAY OFF EMPLOYEES, ROANOKE
BY 18 SENIOR EMPLOYEES WHO
FREEZE ON HIRING LEFT SOME
WHICH MEANT THAT WE PUT IN
FAMILY LIFE, ALSO, HAS REACHED CRITICAL STAGES WITH
THE TIGHT ECONOMIC TIMES. DURING THE SUMMER, THERE WERE
ROCK-THROWING INCIDENTS ON llTH STREET. THERE IS EVIDENCE
OF GROWING DRUG USE AMONG OUR YOUTH. MORE AND MORE
FAMILIES ARE IN CRISIS, AND THIS SITUATION FILTERS DOWN TO THE
CHILDREN, WHO ARE LEFT WITH TIME ON THEIR HANDS, AND
NOTHING TO DO, AND NO ONE TO SUPERVISE THEM. MORE FAMILIES
ARE APPLYING FOR PUBLIC ASSISTANCE, PARTICULARLY MEDICAID
AND FOOD STAMPS.
IN ADDITION, WE
RECRUITMENT ON OUR POLICE
TO THAT BURDEN, THE ENTIRE
FORCE EXPERIENCED A TRAGIC
OFFICER FRED ROBINSON WAS
WHILE RESPONDING
UNCOVERED
FORCE NEEDED ATTENTION.
CITY AND ESPECIALLY OUR
LOSS ON JANUARY 5, WHEN
KILLED IN AN AUTOMOBILE
TO AN EMERGENCY CALL.
THE FACT THAT MINORITY
ADDING
POLICE
POLICE
CRASH
THE ECONOMIC WORRIES OF THIS CITY ALSO AFFECTED
OUR MAINTENANCE AND UTILITIES. WE HAD THE $350,000 EXPENSE
TO CLEAN UP THE PETROLEUM CONTAMINATION OF THE SOIL AT
THE FORMER VALLEY METRO OPERATIONS AND MAINTENANCE
CENTER. ADDITIONALLY, WE FACED APPROVAL OF A WATER SYSTEM
PLAN TO IRRADICATE THE POOR WATER PRESSURE AND BRING OUR
WATER TREATMENT PLANTS UP TO STATE HEALTH DEPARTMENT
STANDARDS.
IFEEL THAT ITIS ONLY JUST AND HONEST TO FACE UP TO
THOSE TRUTHS. A TRUE PICTURE OF A CITY DOES NOT HOLD ONLY
THE GOOD PORTIONS. IT INCLUDES THE WORRIES AS WELL AS THE
TRIUMPHS.
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II. THE GOOD TIMES.
THE GOOD NEWS IS THAT IN EVERY SINGLE INSTANCE
WHICH I HAVE JUST LISTED, THE CITY OF ROANOKE, THE CITY OF
WHICH I AM SO VERY PROUD, WORKED TOGETHER TO COME UP WITH
REASONABLE ANSWERS TO THE CHALLENGES.
THE COUNCIL APPROVED A $1.5 MILLION PROGRAM TO
RENOVATE THE FALLING CREEK FILTER PLANT AND A $30 MILLION
PROGRAM TO EXPAND CARVINS COVE FILTER PLANT AND INCREASE
THE CAPACITY OF THE MAIN WATER LINE SYSTEM FROM CARVINS
COVE TO THE CENTER CITY AREA. THE FALLING CREEK FILTER
PLANT PROJECT WILL BE COMPLETED BY THIS YEAR AND THE
CARVINS COVE PROJECT WILL BE COMPLETED BY THE END OF 1994.
IN ADDITION, OUR CITY, THE COUNTY, AND THE TOWN OF
VINTON HAVE AGREED TO SET UP THE ROANOKE VALLEY RESOURCE
AUTHORITY FOR A LANDFILL IN NORTHWEST ROANOKE COUNTY AND
A RAIL TRANSFER STATION IN EAST CENTRAL ROANOKE CITY.
COOPERATION AND DETERMINATION MADE THIS POSSIBLE.
WHEN WE FACED THE CLEAN-UP OF THE VALLEY METRO
CENTER, WE TURNED AROUND AND SUCCESSFULLY SOLD THE
PROPERTY FOR $215,000, PLUS WE EXPECT TO BE REIMBURSED $287,000
BY THE STATE FOR THE CLEAN-UP COSTS.
IN ADDITION, WE HAVE EXPERIENCED GOOD NEWS IN OUR
DOWNTOWN EXPANSION PLANS. WE OPENED A 727 SPACE PARKING
GARAGE IN THE NEW DOMINION TOWER BUILDING.
THE DOMINION TOWER AND NORFOLK SOUTHERN'S NEW
BUILDING GRACE OUR SKYLINE NOW, AND WE DID NOT LOSE THESE
BUSINESSES. HENRY FAISON HAS BEEN NAMED THE HOTEL
ROANOKE'S NEW DEVELOPER, AND ROANOKE CITY AND VIRGINIA
TECH ARE GOING FORWARD IN AN EFFORT TO FIND THE MONEY
NEEDED FOR THE RENOVATION OF THE HOTEL AND THE
CONSTRUCTION OF THE CONFERENCE CENTER. THE COMPLETION OF
THIS COULD MEAN 400 PERMANENT JOBS IN THE HOTEL, AND ABOUT
$1 MILLION IN TAXES ANNUALLY FOR THE CITY.
IN ADDITION, ELIZABETH ARDEN AND
SERVICE'S NEW FACILITIES HAVE SENT A MESSAGE
TO OUR CITY AS WELL AS INFUSING US WITH MORE
UNITED PARCEL
OF CONFIDENCE
TAX DOLLARS.
THE JEFFERSON CENTER RENOVATION PROJECT HAS
STARTED, AND THE VISITOR'S CENTER OPENED UP. BLUE CROSS AND
BLUE SHIELD IS EXPANDING, AND EACH YEAR, ROANOKE CITY
EXPERIENCES GROWTH IN VISITORS AND FESTIVALS.
AT THE SAME TIME THAT WE SOUGHT AND REALIZED THIS
GROWTH, WE WERE COMBATTING FAMILY AND SOCIAL CRISIS
WITHIN THE CITY LIMITS. WE ANSWERED THESE CHALLENGES IN A
NUMBER OF WAYS.
OUR POLICE FORCE MINORITY RECRUITMENT EFFORT WAS
A RESOUNDING SUCCESS: WE HIRED SEVEN MINORITY OFFICERS OUT
OF THE 14 NEW ONES EMPLOYED AND TRAINED THIS PAST YEAR.
AND WE DIDN'T STOP THERE. OUR ETHICS TRAINING, AND THE
TARGETED PLANS OF OUR COMMUNITY RELATIONS TASK FORCE
HAVE STARTED TO COMBAT THE PROBLEMS WITHIN OUR
COMMUNITY.
AND OUR CITY YOUTH NOW HAVE SOMETHING TO LOOK
FORWARD TO THIS SUMMER, SOMETHING TO TURN TO OTHER THAN
DRUGS AND ALCOHOL AND CRIME. WE WILL BE REPEATING OUR
"STARS COME OUT AT NIGHT" PROGRAM, A PROGRAM THROUGH OUR
PARKS AND RECREATION DEPARTMENT.
AND THE NEW BUILDING FOR THE CRISIS INTERVENTION
CENTER, OR SANCTUARY, HAS BEEN COMPLETED. FIFTEEN OF THE
CITY'S ADOLESCENTS WHO ARE IN NEED OF COUNSELING AND ARE
IN CRISIS WILL BE USING THIS HOUSE AS THEIR OWN, AS A
SANCTUARY.
IN ADDITION, ROANOKE HAS BEEN CHOSEN AS ONE OF FIVE
STATE SITES FOR PROJECT FOCUS, AN EFFORT TO AVOID REMOVING
CHILDREN FROM THEIR HOMES BY USING AND DEVELOPING
COMMUNITY RESOURCES.
IN AN EFFORT TO INCREASE THE QUALITY OF LIFE AMONG
OUR CITIZENS, THE CITY HAS ALSO OFFERED G.E.D.COURSES FOR ITS
EMPLOYEES; 10 INDIVIDUALS SUCCESSFULLY COMPLETED AND
PASSED THIS TEST THIS YEAR.
III. THE IDEA OF HOPE FOR THE FUTURE.
TO START WITH AN IDEA, A DELICATE SEED, AND NURTURE
IT AND LET IT GROW INTO THE DOMINION TOWER, INTO A NEW
VALLEY METRO FACILITY, INTO AN IMPROVED WATER TREATMENT
SYSTEM, INTO INCREASED CULTURAL OPPORTUNITIES FOR ALL
CITIZENS -- THIS IS WHAT A SOLID AND STRONG COMMUNITY CAN
DO. THIS IS WHAT ROANOKE CAN AND HAS DONE.
IDEAS ARE POWERFUL THINGS. ROANOKE CITY HAS
ALLOWED US -- CITY COUNCIL, ME, EMPLOYEES, AND CITIZENS -- TO
DREAM. THIS COMMUNITY HAS SEEN THE POTENTIAL AND THE
POWER OF A DREAM. REAL PROGRESS COMES OUT OF DREAMS AND
VISIONS.
BUT THE CHALLENGE LIES, NOT IN THE DREAMING, BUT IN
THE CHANNELING OF THAT DREAM. THE CHALLENGE IS TO FIND
CITIZENS WILLING TO TAKE THE SEED OF AN IDEA AND NURTURE IT.
THE CHALLENGE IS TO FIND THOSE WITH HEART AND COURAGE AND
FORESIGHT, ENOUGH SO THAT THEY ARE WILLING TO WALK A PATH
THAT IS BOTH ROUGH AND SMOOTH. THAT'S CALLED PROGRESS.
IT'S ONE THING TO JUST GET THE JOB DONE. IT'S ANOTHER
THING TO FIND CITIZENS WHO ARE WILLING TO GO THE EXTRA MILE,
WHO ARE WILLING TO DO THE JOB BECAUSE THEY SEE AN ULTIMATE
GOOD COME OUT OF IT.
SOMETIMES I FEEL THAT A SIMPLE WORD OF
APPRECIATION CAN GO A LONG WAY. THE EMPLOYEES OF THIS CITY,
FOR INSTANCE, HAVE WORKED HARDER THIS YEAR, WITH NO PAY
RAISE, AND THEY DESERVE A VERY LARGE THANK YOU. I AM
EXTREMELY HAPPY THAT BEGINNING JULY 1, 1992, THEY WILL
RECEIVE THE PAY INCREASE WHICH I RECOMMENDED IN MY STATE
OF THE CITY ADDRESS. I WISH TO THANK THE MEMBERS OF CITY
COUNCIL AND OUR CITY ADMINISTRATORS FOR HELPING TO MAKE
THE PAY RAISE POSSIBLE.
OUR EMPLOYEES HAVE BEEN AN EXAMPLE OF THE KIND OF
CITIZENS WE NEED TO MOVE THIS CITY INTO THE NEXT CENTURY.
I BELIEVE THAT THE LORD CAN BREAK THROUGH, IF WE LET HIM. I
BELIEVE THAT THE LORD IS THERE, WILLING AND ABLE TO HELP, IF
WE ONLY ASK.
WE HAVE PLANS FOR THE FUTURE, AND WE NEED THE
CITIZENS OF THIS CITY TO COME TOGETHER, TO WORK TOGETHER, TO
DREAM TOGETHER. I AM TALKING ABOUT THE JEFFERSON CENTER
FOUNDATION; I AM TALKING ABOUT THE EXPANSION PLANS FOR THE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY; I AM TALKING
ABOUT THE CONFERENCE CENTER AND THE HOTEL ROANOKE; AND
I AM TALKING ABOUT HENRY STREET, AND THE COMPLETION OF THE
DOWNTOWN PROJECT.
THIS PROJECT, ONE DAY, WILL BRING THE EAST AND WEST
ENDS OF OUR CITY TOGETHER. FROM THE WESTERN ANCHOR OF
JEFFERSON HIGH SCHOOL TO THE EASTERN ANCHOR OF THE CITY
MARKET, I WANT THE PEOPLE OF THIS CITY, AND THE VISITORS TO
OUR COMMUNITY, TO BE ABLE TO WALK DOWN THE LOVELY
STREETS AND WALKING PATHS, ENJOYING THE SIGHTS AND SOUNDS
OF ROANOKE. I WANT THEM TO BE ABLE TO ENJOY THE BALLET AND
OPERA AND SYMPHONY. I WANT ROANOKE TO BE ABLE TO OFFER A
MID-SIZE AUDITORIUM.
AND I WANT ALL THIS TO BE WITHIN THE BOUNDS OF A
CIRCUMFERENTIAL TRAFFIC PATTERN WHICH WILL LOOP OUR CITY.
FROM THE SKYWALK TO THE SIDEWALK, FROM THE RAILROAD TO
THE INTERSTATE, FROM THE CITY MARKET TO THE OFFICES WHICH
WILL ONE DAY BE HOUSED IN A RENOVATED JEFFERSON HIGH
SCHOOL, THIS CITY WILL BE A SHINING EXAMPLE OF WHAT CAN BE
DONE, WITH A DREAM.
IT HAS BEEN A MAGNIFICENT EXPERIENCE. FOR OVER 20
YEARS, I HAVE BEEN AT THE HEART OF THE CITY, SEEING FIRSTHAND
HOW SOMEONE'S IDEA CAN BE TURNED INTO AN IDEA THAT
GENERATES JOBS, THAT PROMOTES MUSIC AND THE ARTS, OR THAT
RETAINS THE ESSENCE OF OUR HISTORY.
WE MUST REMAIN A CITY FOR OUR CITIZENS. WE MUST
HOLD ONTO THAT VERY PRECIOUS QUALITY WHICH HAS BROUGHT
US THIS FAR: THE ABILITY TO LISTEN TO THE WHISPERS AS WELL AS
THE SHOUTS.
MY HOME IS, HAS BEEN FOR DECADES, AND WILL REMAIN
ROANOKE. I HAVE SPENT MY LIFE IN THIS CITY, AND I HAVE SPENT
MY HOURS PLANNING AND PRAYING AND WORKING FOR ITS WELL-
BEING. I AM HERE, AND I WILL ALWAYS BE AVAILABLE TO HELP
OUT. BUT I KNOW WHEN TO STEP DOWN, AND NOW THE TIME IS
RIGHT TO DO SO. I THANK YOU, ALL OF YOU, FOR YOUR GREAT
SUPPORT OVER THE YEARS.
THANK YOU FOR HELPING ME TO MAKE ROANOKE THE
STAR CITY OF THE SOUTH -- A CITY OF UNITY IN THE MIDST OF
DIVERSITY -- A CITY THAT STRIVES TO MAINTAIN RACIAL HARMONY
-- A CITY OF BROTHERLY LOVE -- AN URBAN CENTER THAT HAS
BECOME THE FESTIVAL CITY OF VIRGINIA -- A COMMUNITY THAT IS
PROUD OF ITS BI-RACIAL HISTORY AND HERITAGE -- A CITY WITH
A MISSION TO BECOME THE MOST LIVABLE CITY IN THE SOUTH.
I WISH TO CLOSE THIS PRESENTATION WITH THE WORDS
OF THE HYMNOLOGIST:
BLEST BE THE TIE THAT BINDS,
OUR HEARTS IN CHRISTIAN LOVE;
THE FELLOWSHIP OF KINDRED MINDS,
IS LIKE TO THAT ABOVE.
WE SHARE OUR MUTUAL WOES,
OUR MUTUAL BURDENS BEAR;
AND OFTEN FOR EACH OTHER FLOWS,
THE SYMPATHIZING TEAR.
8
WHEN WE ASUNDER PART,
IT GIVES US INWARD PAIN;
BUT WE SHALL STILL BE JOINED
AND HOPE TO MEET AGAIN.
IN HEART,
THANK YOU AND GOD BLESS YOU ALL.
NOEL C. TAYLOR
Mayor
CITY OF ROANOKE.
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Vh'ginia 24011
Telephone: (703)981-2444
June 22, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
NCT:se
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
I~uty City Clerk
July 6, 1992
File #33-67
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At the regular meeting of the Council of the City of Roanoke held on Monday,
June 22, 1992, Ms. Tatiana McGuire addressed Council with regard to the frisbee
golf course at Fishburn Park.
On motion, duly seconded and adopted, you were requested to study the matter and
determine the feasibility of relocating the disc golf course to another area of the
City.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. R. Michael Overacker, President, Roanoke Frisbee Disc Association,
3578 Berryhili Drive, S. W., Roanoke, Virginia 24018
Ms. Tatiana McGuire, 2514 Brambleton Avenue, S. W., Roanoke, Virginia
24015
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Owen M. Grog'an, Superintendent, Recreation
Mr. Lynnis B. Vernon, Parks Planner
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vff~inia 2~011
Telephone: (703) 981-25~1
July 6, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #20-178
Mr. Robert W. Glenn, Chairperson
City of Roanoke Redevelopment and
Housing Authority, Board of
Commissioners
1878 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Glenn:
I am enclosing copy of a communication from Ms. Shirley Eley, Jamestown Place
Resident Council President, with regard to proposed traffic-related measures to
ensure the safety of residents of public housing projects, which communication was
before the Council of the City of Roanoke at a regular meeting held on Monday,
June 22, 1992.
Although Ms. Ely was not present to address the matter, Council unanimously
referred her communication to the Housing Authority Board of Commissioners for
appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Ms. Shirley Eley, Jamestown Place Resident Council President, 1633 Queen
Ann Drive, S. E., Roanoke, Virginia 24014
Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. W. Robert Herbert, City Manager
CITY OF ROANOKE REDEVE~L_QPMENT AND
HOUSING AuT~I, pRITY
2624 SALEM TURNPIKE, iN. W.
P.O. BOX 6359
June 9, 1992
Ms. F. Parker
City Clerk
215 Church Avenue, SW
Room 456, Municipal Building
Roanoke, Virginia 24011
Dear Ms. Parker:
I am writing to request that I be placed on the June 22nd, 2:00 pm City Council agenda.
I am a resident of Jamestown Place and serve on our Resident Council as well as the
city of Roanoke Redevelopment and Housing Authority Joint Resident Council. I am
writing because I am concerned about the safety of our public housing residents. I would
like to request that City Council consider putting speed bumps on some of the City's
streets that run through public housing. I would also like them to consider making some
of these same streets one-way. This would not only help residents, but also the police.
As I do not have a phone, I will contact your office the week of the 15th to see if I am
on the agenda. If I have missed the deadline for this meeting I would appreciate being
put on the July 13th, 7:30 pm meeting agenda.
Thank you for your time and consideration of my request.
Shirley Eley
Jamestown Place Resident Council President
c: Carolyn Johnson, Lincoln Terrace Resident Council President
acw
*My address is 1633 Queen Ann Drive, 24014
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
July 6, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #79
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
Mr. Jerome S. Howard, Jr.
Commissioner of Revenue
Roanoke, Virginia
At the regular meeting of the Council of the City of Roanoke held on Monday,
June 22, 1992, Council Member James G. Harvey, II, requested that the total
combined income of any elderly or disabled property owner claiming real property
tax exempt-status be increased from $22,000.00 to $26,000.00, and the first
$4,000.00 of income of each relative, other than the spouse of the owner who is living
in the dwelling, be increased to $4,750.00.
On motion, duly seconded and adopted, the matter was referred to you for input and
to the City Attorney for preparation of the proper measure.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc. Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #9-70-217-472
Mr. W. Robert Herbert, Chairperson
Roanoke Regional Airport Commission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31064-062292 approving a specific capital
expenditure by the Roanoke Regional Airport Commission, in the amount of
$263,089.00, for purchase of a replacement aircraft rescue and fire fighting vehicle,
upon certain terms and conditions, as more particularly set forth in a report from the
Roanoke Regional Airport Commission under date of June 22, 1992. Resolution No.
31064-062292 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Members, Roanoke Regional Airport Commission
Ms. Mary H. Allen, Clerk to the Board, Roanoke County Board of
Supervisors, p. O. Box 29800, Roanoke, Virginia 24018-0798
Ms. Jacqueline L. Shuck, Airport Executive Director
Ms. Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31064-062292.
A RESOLUTION approving a specific capital expenditure by the
Roanoke Regional Airport Commission for the purchase of an aircraft
rescue and fire fighting vehicle, upon certain terms and
conditions.
WHEREAS, Section 17.(b) of the contract between the City of
Roanoke, Roanoke County and the Roanoke Regional Airport Commission
provides that the Commission shall prepare and submit for approval
any proposed capital expenditure exceeding $100,000.00 to benefit
five or more future accounting periods; and
WHEREAS, by report dated June 22, 1992, a copy of which is on
file in the Office of the City Clerk, the Roanoke Regional Airport
Commission has submitted a request that the City approve a certain
by the Commission for the purchase of an
fire fighting vehicle in the total amount of
capital expenditure
aircraft rescue and
$263,089.00.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council hereby approves the capital expenditure
by the Roanoke Regional Airport Commission of $263,089.00 in
connection with the purchase of an aircraft rescue and fire
fighting vehicle, and the City Manager and City Clerk are
authorized to execute and attest, respectively, on behalf of the
City, any additional documentation, in form approved by the City
Attorney, necessary to evidence said approval, as more particularly
Roanoke, Virginia
June 22, 1992
Honorable Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BI~IIt~ING 01~ '~'m~ YO~rr~ SID~IT PIIOCESS
Summer vacation provides every young person with time and choices. As
adults and leaders, our responsibility is to provide the resources and
guidance to enable our young people to effectively utilize their time and to
make appropriate choices. In early April, Mr. George C. Snead, Director of
Public Safety, invited representatives from agencies, area religious
congregations, minority leaders, and interested citizens to participate in a
process to identify resources and needs for youth in our City during the
sun~ner months.
The objectives of this process, called the "Youth Summit," were to:
i)
identify the resources available for City children and
youth during the summer;
2)
identify gaps, prioritize, and brainstorm
the unmet needs;
3)
form teams to develop strategies to
address the unmet needs this year; and
4) develop a strategic plan for next year.
The process was developed on the premise that although individually the
City, religious congregations, schools and organizations do not have all the
necessary resources to meet the needs, collectively our community can make a
positive difference. The focus of the "Youth S,,mmit" was on doing the right
thing for the sake of Roanoke's children and youth. Realizing that this
process was just the first step, the group was focused on finding methods to
address the most critical gaps and needs.
The "Youth Summit" process officially started on April 29, 1992, with a
meeting at the Roanoke Civic Center. Citizens, educators, civic and business
leaders gathered to review the preliminary results of a survey conducted by
the Office of the Director of Public Safety. This survey was distributed to
51 organizations and religious congregations, to identify available programs
and solicited the community's perception of the gaps and unmet needs. Twenty-
seven unmet needs were identified and prioritized. Participants volunteered
for committees to develop strategies to address the top four unmet needs. The
group agreed to consider the remaining needs in the strategy for 1993. The
four committees were:
Honorable Noel C. Taylor
and Members of City Council
Page 2
June 22, 1992
l)
teen special events committem - initially called activities
that interest 'high-risk' youth;
youth role model proKram - initially called the black
youth role model program;
3) internships, jobs, volunteer opportunitJ.~; and
4) recreational opportunities in the parks.
The committees selected citizen chairpersons and City staff was assigned
to provide support and assistance. Each committee met approximately four
times during the process. Two more "Youth Summit" meetings were held to
receive committee reports and to solicit continuous input from citizens. Of
particular note, was the second summit meeting where 21 young people from the
Youth Advisory Committee, Alternative Education, and local schools shared
their ideas, suggestions, and concerns on what they felt would most help or
interest area youth.
Based on the identified needs, input from the youth, and the survey
findings, the participants of the "Youth Summit" made seven recommendations
for immediate action this summer:
Implement weekend dances for teens ages 16 - 20 years
old throughout the City;
Create a resource brochure listing persons who are
willing to serve as mentors, workshop and small group
leaders for youth;
Establish a mechanism for youth to advertise their job
skills;
Establish a clearinghouse for youth and businesses to
contact each other in regard to employment and
volunteer opportunities;
Establish a centrally located summer youth employment
agency;
Establish a playground program for children 7 - 12
years old using four parks for three days a week,
three hours a day, for six weeks;
Establish a permanent planning committee to monitor
the implementation of the immediate recommendations
and to address the long-term recommendations and unmet
needs.
In addition to developing strategies for the remaining ur[met needs,
"Youth Summit" participants concluded that planning should commence
immediately for the consideration of the following recommendations to be
addressed before June i, 1993:
Honorable Noel C. Taylor
and Members of City Council
Page 3
June 22, 1992
Expand the parks' playground program to five days per
week, for twelve weeks, in at least nine parks;
Establish a teen center under the auspices of Roanoke
City Parks and Recreation;
Establish a structured volunteer program to provide
support for the playground program, the teen dances
and teen center;
Incorporate the Summer Food Services Program sponsored
by the Fifth District Employment and Training
Consortium into appropriate playground programs;
Continue and expand the weekend teen dances;
Establish a program to mandate hiring youth in
planning and operation of teen activities;
Continue and expand the Youth Employment Agency;
Establish a mechanism (i.e. foundation) to fund youth
programs.
I would like to recognize and thank the citizens and staff who have
given their time and energy to work on this important project. Many of those
individuals will be at the City Council meeting on June 22, 1992, as part of
the scheduled briefing, to give you additional details and information on
their recommendations. I believe that their immediate expectations are
realistic yet, they will entail additional resources and the evaluation of
priorities. We will discuss those resources at the June 22, 1992, Council
meeting and will have a formal recommendation regarding funding by your first
meeting in July.
Clearly, investing in our young people and providing constructive
activities and opportunities for them will benefit the community as a whole.
The work of the "Youth Summit: committees is a step in the right direction.
If you have any questions prior to Monday's Council meeting, please contact
Mr. George Snead, Director of Public Safety, at 981-2306.
Respectfully,
WRH/GCS/hw
set forth in the report to this Council on this subject from the
Roanoke Regional Airport Commission dated June 22, 1992, a copy of
which is on file in the Office of the City Clerk.
ATTEST:
City Clerk.
Airpo~ .Commission
W.' obert Herbert, Chairman,
Bob L. Johnson, Vice Ct~rman
Joel M, Schlanger
H. Odell Minnix
Kit B. Kiser '9~-
5202 Aviation Drive
Roanoke, Virginia 24012
(703) 362-1999
FAX ( 705 ) ,563-4838
Jacqueline L. Shuck, Executive Director
June 22, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Approval of Roanoke Regional Airport Capital Expenditure
in Excess of $100,000 for Aircraft Rescue and Fire
Fighting Vehicle
The attached letter from the Airport Executive Director states the need
for Council's approval of this expenditure. The majority of the funding will
be from Federal and State Grants through a previously approved amendment to
the grants for the Runway 23 Extension project.
City Council's approval of this expenditure is requested.
Respectfully submitted,
Kit B. Kiser, Member
Roanoke Regional Airport
Commission
KBK:afm
Attachment
CC:
City Attorney
Director of Finance
Airport Executive Director
Airport Commission
W. ,~obert Herbert, Chairman
Bob L; Johnson, Vice Chairman
Joel M. Schlanger
H. Odell Minnix
Kit B. Kiser
Jacqueline L. Shuck, Executive Director
5202 Aviation Ddve
Roanoke, Virginia 24012
(703) 362-1999
FAX (703) 563-4838
June 16, 1992
Honorable Mayor and Members
Roanoke City Council
Dear Mrs. Bowles and Gentlemen:
SUBJECT:
Roanoke Regional Airport
Purchase of 1500 Gallon Aircraft Rescue
and Fire Fighting Vehicle (ARFF)
As you are aware, Section 17(b) of the contract between the City of Roanoke,
Roanoke County, and the Airport Commission requires any capital expenditure over
$100,000 be approved by the Council of the City of Roanoke and the Board of Super-
visors of Roanoke County.
This letter is to respectfully request that Roanoke City Council adopt a resolution
approving the capital expenditure by the Roanoke Regional Airport Commission of
$263,089.00 necessary to acquire one 1500 gallon aircraft rescue and fire fighting vehicle
to replace a similar vehicle which has reached the end of its useful life. The federal
government is expected to reimburse the Commission for 90% of the cost of the
acquisition, the State will reimburse the Commission for 5% of said cost, and the
Commission has funds available for the remaining cost; therefore, the City will not be
responsible for any part of the purchase price.
The details of the purchase are more particularly set forth in the attached report,
which has been prepared for presentation to the Commission at its June 23, 1992
meeting.
Thank you very much for your assistance.
Respectfully submitted,
Executive Director
JLS:csp
Attachment
cc:
Commission Members
Legal Counsel
City Clerk
June 23, 1992
Honorable Chairman and Members
Roanoke Regional Airport Commission
Dear Members of the Commission:
Subject: Purchase of an Aircraft Rescue and Fire Fighting (ARFF) Vehicle
I. RECOMMENDATION:
Award the contract for the Durchase of one 1500 ~allon ARFF vehicle to
Oshkosh Truck Corporation in the amount of $263.809.00 effective upon approval
of the purchase by the City. and County of Roanoke, reject al1 other bids effective
upon the full execution of a purchase contract and authorize the Executive
Director to sign the purchase contract and any other documents related to the
purchase.
Transfer $263.809.00 of unobligated funds in Account #004-058-8551-9003 to a
new account to be established by the Treasurer.
II. BACKGROUND:
The Airport owns .'.wo (2'} 1500 gallon ARFF vehicles; one of the A/rport's 1500
gallon ARFF vehicles has reached the end of its useful serv/ce life and is
becoming undependable.
Bids for the 1500 gallon ARFF vehicle were prepared and then advertised on
May 6, 1992; four ,.4-) bid packages were mailed to interested equipment vendors.
Bids were opened On May 29, 1992, with three (3) vendors biddin~ on a new
vehicle and two (2) vendors bidding on a remanufactured vehicle which was a
permissible alternate to the specifications.
The bid tabulation is attached as Attachment I, hereto.
Since the Airport is required by Federal Regulations to meet certain ARFF
response requirements, ARFF vehicles qualify for Federal AlP funds.
Federal AIP grant funds in the amount of $212,637.00, state grant ~unds in the
amount of $11,$18.46, and local funds in the amount of $39,353.54 are currently
available for the purchase in Account #004-058-8551-9003.
In order to close out the major portion of the grant projects, the $263,809.00 of
federal, state and local funds necessary to purchase the truck should be trans-
ferred from Account #004-058-8551-9003 to a new account.
Page Two
III. ISSUES:
Because there was a concern that the cost of a new vehicle might greatly exceed
the budget for the truck, the specifications permitted each bidder to bid on a new
vehicle and/or a fully remanufactured vehicle.
The specifications specified that the Commission had the discretion to determine
whether it would buy a new or remanufactured vehicle after reviewing all bids.
The low bid for a new vehicle is from the Oshkosh Track Coraoration; the low
bid for a remanufactured vehicle (the Alternate Bid) is from Walters Track
Corporation.
Both vehicles meet the Commission's FAA approved snecifications and funding is
available for either vehicle.
The Oshkosh vehicle has newer, "state-of-the-art" technologg, and would be a
1992/93 vehicle; since the airport's second AR]Fi: vehicle, an Oshkosh, will be
remanufactured in the next two to three years, the purchase of the new Oshkosh
vehicle should result n lower maintenance costs due to the use of similar parts
and supplies.
The Walter vehicle would utilize a 1975 vehicle year chassis and require a dual
enaine operation: oF: for the vehicle and one to operate the water pump system;
the Oshkosh uses a larger single engine with a "power take off' for pump
operation. Future m::intenance costs are expected to be higher for the Walter
truck. However, beC. vehicles have a full one year warranty from delivery date.
The F.a~a. has concur; ed that the new Oshkosh truck is the better value and may
be purchased; and th~: state and FAA. have indicated that once the purchase is
complete, both grant_~ can be amended to reimburse the Commission $27,720.20
of the initial $39,3~3.f4 local share.
Notice of tl~is capital project has been sent to the proper officials of the Ciw and
County of Roanoke for their aporoval in accordance with Section 17(b) of the
contract between the City, County and Commission.
Respectfully submitted,
Jacqueline L. Shuck
Executive Director
CC:
General Counsel
Commission Treasurer
csp06 !.692.d
arff
Airport Commission
v¢ ~obert Herder'. Chairmc,~
BoO L. Johnson, Vice Cha~rmcn
Joel M. Schlon~er
H. Odell Minnix
Kit B. Kiser
A~'~AC~M]~f I
5202 Aviation Drive
Roanoke, Virginia 24C
(7O3) 362-1999
FA~ (703) 563-4838
Jccqueline L. Shuck, Executive Cirector
Bidder
Emergency. One, Inc.
Oshkosh Truck Corporation
Crash Rescue Equipmen: Service, Inc.
Walter Truck Corporation
Bid Tabulation
for
1500 Gallon ARFF Vehicle
Bid Opening Date: May 29, 1992
Bid Opening Time: 2:00 p.m.
New Vehicle
$272,456.00
S263,809.00
No bid
5319,863.00
Remanufactured Vehicle
No bid
No bid
$235,394.00
$198,595.00
Ca hy(,S. P hie ; , CPS
Comr2ission Secreta~
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 23rd Day of June, 1992
No. 92-016
A RESOLUTION accepting a bid for the purchase of one
gallon Aircraft Rescue and Fire Fighting ("ARFF") vekicle and
authorizing the transfer of $263,809.00 of unobligated funds to a
new account, upo~ certain terms and conditions.
BE IT RESOLVED by the Roanoke Regional Airport Co~missicn
that the bid of Oshkosh Truck Corporation in the amount cf
$263,809.00 for the purchase of one new 1500 gallon ARFF vehicle
is hereby ACCEPTED, and the Executive Director and tke Secretary
are authorized to execute and attsst, respectively, in form
approved by the General Counsel, such written documentation as is
necessary to conclude the purchase of sai~ vehicle; and
BE IT FURTHER RESOLVED that all other bids recsived by the
Commission for the sale of said ARFF vehicle are hereby REJECTED,
and the Commission's Secretary is directed ~o notify each other
bidder and to express the Commission's appreciation for
submission of such bihs; and
BE IT FURTHER RESOLVED that the sum of $283,809.00 of
unobligated funds, currently maintained in account number 004-
058-8551-9003 be transferred to a new account, to be established
by the Treasurer, for the pa.~ment of the purchase price of said
vehicle; ali as more particularly set forth in the Report of the
Executive Director to the Commission dated June 23, 1992.
ATTEST:
Secreuary
M~110077
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER ~-~NDRA H. EAKIN
City Clerk \ r~Deputy City Clerk
July 6, 1992
File #5-24A-305
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31065-062292 amending and reordaining
subsections (a) and (b) of §21-5, Curfew for minors, Code of the City of Roanoke
(1979), as ame.nded, to establish curfew hours for persons sixteen years of~age and
younger, providing for exceptions and establishing, a penalty for any person., having
responsibility for care and custody of a minor subject to curfew who~s or by
insufficient control allows such minor to violate curfew, effective Aug~rgt 1, 1992.
Ordinance No. 31065-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
Mary F. Parker, CMC/AAE
City Clerk
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The Honorable G. O. Clemens, Chief Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
Mr. W. Robert Herbert
Page 2
July 6, 1992
pc:
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, Generai District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, Generai District Court
The Honorable Arthur B. C~ush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tailahassee, Florida 32304
Ms. Clayne M. Caihoun, Law Librarian
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, Police Chief
Mr. James D. Ritchie, Director, Human Development
Ms. Donna S. Norvelie, Human Resources Coordinator
Mr. Mark C. Johnson, Manager, Juvenile Detention Home
Mr. Jack E. Trent, Manager, Youth Haven I
Ms. Andrea B. Krechalis, Manager, Crisis Intervention Center
Ms. Corinne B. Gott, Manager, Social Services
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Members of the Curfew Review Committee
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31065-062292.
AN ORDINANCE amending and reordaining subsections (a) and (b)
of S21-5, Curfew for minors, Code of the City of Roanoke (1979), as
amended, to establish curfew hours for persons sixteen years of age
and younger, provide for exceptions and establish a penalty for any
persons having responsibility for care and custody of a minor
subject to curfew who permits or by insufficient control allows
such minor to violate curfew; and providing for an emergency and an
effective date.
BE IT ORDAINED
follows:
1.
of the City of Roanoke
reordained as follows:
by the Council of the City of Roanoke as
Subsections (a) and (b) of S21-5, Curfew for minors, Code
(1979), as amended, are hereby amended and
S21-5. Curfew for persons sixteen years of age or
younqer.
(a) It shall be unlawful for any person sixteen
(16) years of age or younger to loiter, idle, wander,
stroll or play in or upon any public street, highway,
alley, sidewalk, park, playground, other public place or
upon any vacant lot or other place unsupervised by an
adult having lawful authority to be at such place between
the hours of 11:00 p.m. and midnight Sunday through
Thursday and between midnight and 5:00 a.m. any day of
the week. The provisions of this section shall not apply
to:
(1)
any person sixteen (16) years of age
or younger who is accompanied by his
parent, guardian or other adult
person to whom he has been
temporarily entrusted by his parent
or guardian;
(2)
any such person who is upon an
emergency errand or legitimate
business directed by his parent,
guardian or other adult person to
whom he has been temporarily
entrusted by his parent or guardian;
(3)
any such person who, with the
permission of his parent or
guardian, is in attendance at, or
going directly to or directly from
an activity sponsored by the City or
any department or agency of the
City, any public school, licensed
private school or church;
(4)
any such person who, with the
permission of his parent or
guardian, is at his place of lawful
employment or is going directly to
or going directly from his place of
lawful employment; or
(5)
any such person who, with the
permission of his parent or
guardian, is in a motor vehicle for
the purpose of travel through the
City.
(b) It shall be unlawful and a Class 1 misdemeanor
for the parent, guardian or other adult person having the
care and custody of a minor subject to the curfew
established by subsection (a) of this section to permit,
or by insufficient control to allow, any such minor to
violate the provisions of this section.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after August 1,
1992.
ATTEST:
City Clerk.
June 22,
Roanoke,
1992
Virginia
Honorable Mayor Noel C. Taylor and
Members of City Council
Roanoke, Virginia
Dear Members of city Council:
SUBJECT: FINDINGS AND RECOMMENDATIONS OF 'rm CURFEW
REVIEW CO~MITTEE
Roanoke City Code and State Code currently
provide for a 'curfew law'. Section 21-5 of
the Roanoke City Code states that it is
unlawful for an unsupervised minor to be
present in a public location between the
hours of 10:00 P.M. and 5:00 A.M. State Code
Sections 16.1-278.6 and 16.1-278.4 provide
that disposition of curfew cases be
consistent with the Juvenile Court guidelines
for disposition of status offenses.
The current curfew code is perceived bv some
citizens as inadeauate to address the
problems related to children and youth on the
street during late night and early morning
hours.
Ce
A Curfew Review committee was appointed by
the Directors of Administration/Public Safety
and Human Resources in October 1991 to review
the City's curfew ordinance, to examine what
other localities are doing about the problem,
and to make appropriate recommendations. (See
Attachment A for task force membership list.)
This issue presents a sianificant challenae
to most localities. The committee carefully
researched and examined other localities'
curfew ordinances including curfew time and
target ages of minors. A review of policies
in fourteen (14) other municipalities
revealed that there is great variety on how
each deals with children out during late
hours. Ten of those reviewed have ordinances
establishing curfew hours, while four have
not codified controls. Discussions regarding
solutions to this problem are accented by the
frustrations related to enforceability. (See
Attachment B for the list of localities
contacted.)
A sub-committee was formed to make
personal contacts with several
localities to identify their enforcement
procedures and learn more about special
programs. Committee members spoke via
speaker-phone with representatives from
Savannah, Georgia; Anoka,Minnesota;
Sioux Falls, South Dakota; and Virginia
Beach, Virginia. A summary of these
conversations is included in Attachment
C.
II.
SITUATION
ae
The Committe made the followina sianificant
findings through discussions with
representatives from local law enforcement,
Court Services, the judiciary and the City's
Youth Advisory Committee and other related
research:
During the time period January -
October, 1991, Roanoke City Police
Department reported 74 offenses of
curfew violation.
The current ordinance is ineffective. The
ordinance is governed by State law.
Penalties are limited to status offense
dispositions only. Additionally,
exceptions to enforcement are written
broadly and the hours that are
controlled by the ordinance begin too
early (10:00 P.M.).
The regulations provide for insufficient
dispositional alternatives to the Court.
Consistent with the status offense
classification, the Court system often
chooses not to prosecute. Rather, it
focuses its intervention on attempting
to rehabilitate the child or assist the
family.
Law enforcement capability is limited by this
scenario. Police officers are reluctant
to engage a curfew violator unless
criminal activity is apparent or unless
there is probable cause that criminal
activity is imminent.
According to the City Attorney, a
juvenile may not be taken into custody
for a curfew violation unless there is a
clear and substantial danger to the
child's life or health.
B. The Curfew Review Committee identified the
followina options:
Ce
Maintain, modify, or eliminate the
city's current curfew ordinance;
a)
b)
c)
Change the time;
Change the type of crime from a
Class 4 misdemeanor to a Class 1
misdemeanor;
Increase opportunities for youth to
serve "community service" time;
Se
Develop more structured, supervised
activities for young people to gather;
Educate the public regarding the
existence of the curfew ordinance and
parental responsibility to encourage
minors' compliance;
Institute a tracking system to follow-up
cases
Based on the findinas and conclusions, the
Curfew Review Committee made both immediate
and lonq term recommendations towards
establishing a family focused curfew system.
The members of the committee strongly agrees
that the following immediate actions which
can be established at minimal cost to the
City must be taken in a timely manner. The
committee acknowledges the difficult economic
times and the strenuous work loads already
placed on police officers, social service
workers, educators, and court service
workers. The Curfew Committee calls for the
City, school administration, youth and the
citizenry to reaffirm the community norm that
children and youth do not belong on the
streets unsupervised after curfew hours. The
specific recommendations are as follows:
Establish a Juvenile Citation Pro~ra~,
modeled after the Sioux Falls,
South Dakota program, by July 31, 1992.
This program would serve several
functions including 1) a means of
communicating violations to
parents, youth and schools, 2) a
tracking system, 3) a prevention vehicle
to provide support to families in
crisis. (A suggested form is included in
Attachment D.)
City Police officers should complete a
juvenile citation on every juvenile
violating curfew. The officer would have
the discretion to transport the juvenile
home or to direct the juvenile to go
home. The juvenile will sign the
citation and be given a copy. The
parent's copy will be hand-delivered if
the officer transports the child home or
mailed by the police department. Copies
would be forwarded to the Court Services
Unit and the appropriate administrator
designated by Roanoke City Schools.
The Court Services Unit will be
responsible for maintaining records.
It is the intention of this process to
get the officer back on the streets as
quickly as possible. If the officer
can not locate a parent, the officer
would call a Juvenile Intake worker who
would determine the appropriate
disposition of the juvenile. If
necessary the juvenile may be
transported by the police officer to the
Roanoke Valley Trouble Center, Inc.
(TRUST). TRUST will provide safe,
temporary shelter until a parent or
appropriate relative can pick up the
child. Statement of Agreement between
TRUST, the Court Service Unit, and
Roanoke City Police Department is
included in Attachment F.
In the event a juvenile receives two
citations within one year, a Juvenile
Intake worker will contact the parent to
warn the parent and child of impending
court action if a third violation occurs
and to provide any necessary assistance
to avoid any future curfew violations.
4e
Amend the Roanoke City Code.
a.) Amend Section 21-5(a) to limit
controlled hours to after ll p.m.
Sundays through Thursdays and after
midnight on Fridays and Saturdays;
curfew hours would end at 5 a.m. daily.
Exceptions would be limited to those
cases where a child is out with a parent
or guardian or emergency errands or
legitimate business directed by the
child's parent.
b.) Increase the penalty for parents
knowingly permitting child to be out
during curfew from a Class 4 misdemeanor
to a Class 1 misdemeanor under Section
21-5(b). (See Attachment E);
A comprehensive Public Awareness
Campaiqn should be immediately designed
by the City to inform parents, children,
and the general public of the curfew law
and the enforcement procedures. The
strategy includes the following
components: 1) inclusion of curfew
ordinance and enforcement procedures,
i.e. the juvenile citation program in
the DARE elementary and secondary
curriculum; 2) production of local radio
and television public service
announcements regarding the curfew; 3)
printed materials including posters; 4)
inform and cooperate with the PTA's, the
Roanoke Neighborhood Partnership,
religious congregations, and other
agencies serving youth and 5) articles
in the Roanoke Times and World News and
the Roanoke Tribune.
It is recommended that the City Manager
invite the Curfew Review Committee to
reconvene to monitor the status of both
the immediate and long-term
recommendations. Additional
representatives from the community
should also be included on this
committee. The Curfew Review Committee
will review information related to the
Juvenile Citation Program and make
further recommendations as appropriate.
B. The Curfew Review Committee recommended the
following long-term actions.
Support leqislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for
curfew violators;
Amend the City Code to provide for
driver's license suspension and fines as
sanctions if and when approved by the
General Assembly.
Study the need for 1) the development of
resources for the temporary care of
unsupervised curfew violators, 2) social
services intervention of curfew
violators, and 3) mandated parental
training for recidivating families.
III.
ISSUES
A. Timinq.
B. Public Welfare.
C. Leaal Issues.
D. FundinG.
IV.
ALTERNATIVES
A. Concur with the recommendations cited bv the
Curfew Review Committee to: a) establish a
Juvenile Citation Program by July 31, 1992;
b) amend the City Code to modify the curfew
hours and to increase the penalty for parents
knowingly permitting a child to violate
curfew; c) design a comprehensive public
awareness campaign; and d) establish a
long-term Curfew Committee to monitor the
status of the recommendations. And, concur
with the long-term recommendations to: a)
support legislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for curfew
violators; b) amend the City code to provide
for driver's license suspension and fines as
sanctions; and, c) study the need for the
development of resources for the temporary
care of unsupervised curfew violators, social
services intervention of curfew violators and
mandated parental training for recidivating
families.
Be
TiminG. The potential for unsupervised
youth to be on the streets at night
after reasonable hours increases with
warm, summer weather. Concurrence with
the recommendations would insure that
this issue is addressed in a timely
manner.
Public Welfare. Unsupervised minors are
present in public locations between the
hours of midnight and 5:00 A.M.
throughout Roanoke City. This is a
problem which has caused considerable
concern among the citizenry.
Implementation of the recommendations
would have a positive impact on public
welfare by providing a reasonable,
enforceable ordinance and an increase in
public awareness of the importance of
the curfew law.
Leqal Issues. The current curfew
ordinance is virtually unenforceable as
it is currently written. Exceptions to
enforcement are written too broadly and
the hours that are controlled by the
ordinance begin too early (10 p.m.).
FundinG. The costs to the City would be
minimal, approximately $200 for printing
the Juvenile Citation books, and
projected costs of $2,000 from the Court
Services Unit for reimbursement to TRUST
for housing. These costs are manageable
within existing operating budgets.
Do not concur with the recommendations cited
by the Curfew Review Committee.
TiminG. The likelihood of unsupervised
minors present in public locations after
reasonable hours will increase with
warm, summer weather. Timing is a
critical issue with the onset of summer
least than one week away.
Public Welfare. Failure to address the
curfew could jeopardize the public
welfare. There would be continuation,
and perhaps, exacerbation of the
problem.
Leqal Issues. The current curfew
ordinance would remain in effect. Law
enforcement capability would continue to
be limited.
Fundinq. Funding would not be an issue.
V. P~ECO~NDATION
ae
City Council concur with the implementation
of Alternative A and immediately:
3e
Se
Se
7e
Establish a Juvenile Citation Program by
July 31, 1992;
Amend the City Code 21-5 (a & b) to
modify the curfew hours and exceptions
and to increase the penalty for parents
knowingly permitting a child to violate
curfew;
Design a comprehensive public awareness
campaign;
Establish a long-term Curfew Committee
to monitor the status of the
recommendations and make any appropriate
future recommendations.
Support legislation to amend State Code
16.1-278.6 and 16.1-278.4 to provide for
suspension of driving privileges and the
institution of fines as sanctions for
curfew violators;
Amend the City Code to provide for
drivers license suspension and fines as
sanctions if and when approved by the
General Assembly; and,
Study the need for the development of
resources for the temporary care of
unsupervised curfew violators, social
services intervention of curfew
violators and mandated parental training
for recidivating families.
Respectfully Submitted,
~i~°Mb~nrtagHe~rbert
WRH/JDR/GCS/dsn
Attachments
cc:
Wilburn C. Dibling, Jr., city Attorney
Joel M. Schlanger, Director of Finance
James D. Rithie, Director of Human Development
George C. Snead, Director of Public Safety
M. David Hooper, Chief of Police
Michelle Bono, Public Information officer
Ms. Donna Norvelle, Human Development Coordinator
Mr. Mark Johnson, Chairman, Curfew Review
Committee
Mr. Stu Israel, Executive Director, TRUST
Members of the Curfew Review Committee
ATTACHMENT A
CURFEW REVIEW COPIqI1-FEE
Mr. Mark Johnson, Chairman
Roanoke City Juvenile Detention Home
4345 Coyner Springs Road
Roanoke, VA 24012
Phone: 977-1015
Lieutenant Jerry E. Dean, Sub-Committee Chairman
Roanoke City Police Department
309 Third Street, SW
Roanoke, VA 24011
Phone: 981-2575
Mr. Tom Miller, Sub-Committee Chairman
1509 Terrace Road, SW
Roanoke, VA 24011
Phone: 982-8000
The Honorable Judge Joseph M. Clarke,
Juvenile & Domestic Relations Court
P. O. Box 986
Roanoke, VA 24015
Phone: 981-2389
II
MS. Marion H. Crenshaw
Coordinator, Office on Youth
215 Church Avenue, SW
Roanoke, Va 24011
Phone: 981-2349
Ms. Annie Harmon
Roanoke City Public Schools
P. O. Box 13145
Roanoke, VA 24031
Phone: 772-8745 or 981-1393
Ms. Doris Kinsey
Roanoke City Department of Social Services
215 Church Avenue, SW
Roanoke, VA 24011
Phone: 981-2894
Mr. William A. Kelly
Director of Court Services
309 Third Street, S.W.
Roanoke, VA 24011
Phone: 981-2246
Mrs. Mary C. Terry
3408 Pittsfield Avenue, NW
Roanoke, VA 24017
Phone: 366-9395
Mr. James StClair
1610 Lancaster Drive, NW
Roanoke, VA 24017
Phone: 387-8850
Mr. Wil Dibling
City Attorney
215 Church Avenue, SW
Roanoke, VA 24011
Phone: 981-2431
Ms. Donna Spangler-Norvelle - Staff Coordinator
Human Resources Coordinator
502 - 19th Street, SE
Roanoke, VA 24013
Phone: 981-2989
SU]~A~y OF C~R~W CODES
Locality Age T£me
virginia Beech, VA 16 12am - Sam
Rich~ond, VA 17
Star,neon, VA 16
Vlnton, VA 17
WayneebOro, VA n/a
12am - Sam
ATTACHMENT B
Co~nt:a
see Attact~mnt C
Code is enforced reqUlarly.
Police handle 15-20 cases
~er week. Child is usually
Code is not strictly
enforced. It il
used only When
needed.
llp~ - 4am No comments
Salem, VA n/a n/a
Roanoke Co~nty, VA n/e n/a
Washington, D.C. n/a n/a
A=lanta, GA 16
14
15-17
16-L?
Anoka, Minnesota
$tou~ Falls, SD
SevmAnmh, GA
Eau Claire, WI 16
Canton, OH .17
No Ordinance. Lo~ality
does have special
operations ~lice
officers elligTmd
tO high ri~k L~e~.
They have a holdov~
pr~u for ln~ox~
No Ordinance
No Ordinance
No Ordinance. A temporary
ordinance wee enacted
during a riot.
llpe - Sam
~on o
:0R - 4a~
Ordinance is pri~arily
tool. Police A~hlet~c
Center ia used u
the holding] facility
if Perente ere not
available.
See A~tac~aent C
llpe - 6am
Mon-rri
L2am - 6am
Sat & Sun
12am - 5am NO COmment
llpm - 6em NO Cement
ATTACH~iI~T C
Curfew lleview Co~aittee
RESEARCH ON OTRR~. LOC~T.ITIES' II~ORTS
Savannah. Georgia: ~ajor hill Lyqht, Police Department
Savannah conducted a study to determine if a curfew
ordinance would be warranted in light of juvenile crime.
Major Lyght indicated that if crime were the issue, then the
curfew would have to be extended to daylight hours. He felt
that the curfew ordinance was the politically expedient
thing to do. Savannah police do not strictly enforce the
code. They use curfew as a tool to stop and question youth.
Major Lyght noted that if a juvenile is picked up, the
officer frequently has no place to take the juvenile and
ends up spending valuable time baby-sitting until the parent
is contacted. Major Lyght mentioned that the Savannah Police
Department completes 'field interview' cards on individuals
who may be involved in suspicious but not illegal
activities. Sometimes field interview cards are completed on
juveniles. The Savannah ordinance provides for parental
responsibility.
Sioux Falls. South Dak~e~: Lt. David Kull, Police Depariment
Sioux Falls, which has a population of 105,000, initiated
the Juvenile Citation Program in the 1980's. The police go
to the schools to educate youth about the curfew. The
program has been successful based on the number of citations
handed out: 1981 - 1,182 citations issued, 1985 - 1,267
citations issued, and 1990 - 1,000 citations issued. Police
officers like the program because it frees their time. The
curfew time may not be the magic time, it depends upon
officer discretion. In serious cases when a crime is
involved, if the parents are not available, then the officer
will refer to the Detention Home intake officers. The cost
of the program includes printing the citation books and
court services, recording-keeping time. Lt. Kull indicated
that this program has helped to reduce auto theft, drinking,
and vandalism.
Viroinia Beach. Vir~inla: Kathy Tusing, Intake Officer and
ErimtaRoberts, Child/~lolescentCoordinator, TP!
If a parent cannot be reached the youth is turned over to
the "Youth At Risk" program at Tidewater Psychiatric
Institute if no criminal charges are placed. TPI assess the
youth and calls parent. This is promoted as a community
service by the hospital. During June and July, 1991, 100
cases were recorded (10 of these were runaways). There is no
parental prosecution. They also have a street law program
for youthful offender.
~: Police~hief~,~dreec. l~everinq
Anoka is a suburb of Minneapolis and has a population of
16,000. They have a major emphasis on curfew. A task force
was formed and their discussions were similar in nature to
Roanoke's. No warnings are issued. Youth cruising escalated
into a gang problem. Most offenders did not live in Anoka.
Police contracted with state police and the sheriff,s office
to hire off-duty officers to establish a cruising police
team. They take the youth to the police department where
they are monitored in the halls. They prosecute parents.
This program costs $60,000 - $80,000. The chief noted that
the crime rate will probably go down.
ATTACHNENT O
JUVENILE CITATION - ROANOKE CITY POLICE DEPARTMENT
,~)
[~ESCRI~E ~=ECIFIC ACTIVITY:
DI~)~I'I1ON OF JUVENILE:
COMPA~ON~
1,
JUVENIL;'$ S~Q~TURE
JUVENILE CITATION. ROANOKE CITY POLICE DEPARTMENT
~ (L~. Rm. ~)
UVES WIT~
PAl:lENTS ~
PA.I::IEI~S ADOI~S8 OlqlYER'8 UCEI~E
OF VIOLATION
ATTACHMENT E
DRAFT
S21-5. Curfew for persons 16 years of age or younger.
(a) It shall be unlawful for any person sixteen
(16) years of age or younger to loiter, idle, wander,
stroll or play in or upon any public street, highway,
alley, sidewalk, park, playground, other public place or
upon any vacant lot or other place unsupervised by an
adult having lawful authority to be at such place between
the hours of 11:00 p.m. and midnight Sunday through
Thursday and between midnight and 5:00 a.m. any day of
the week. The provisions of this section shall not apply
to:
(1)
any person sixteen (16) years of age
or younger who is accompanied by his
parent, guardian or other adult
person to whom he has been
temporarily entrusted by his parent
or guardian;
(2)
any such person who is upon an
emergency errand or legitimate
business directed by his parent,
guardian or other adult person to
whom he has been temporarily
entrusted by his parent or guardian;
(3)
any such person who, with the
permission of his parent or
guardian, is in attendance at, or
going directly to or directly from
an activity sponsored by any public
school, licensed private school or
church;
(4)
any such person who, with the
permission of his parent or
guardian, is at his place of lawful
employment or is going directly to
or going directly from his place of
lawful employment; or
(5)
any such person who, with the
permission of his parent or
guardian, is in a motor vehicle for
the purpose of travel through the
City.
(b) It shall be unlawful and a Class 1 misdemeanor
for the parent, guardian or other adult person having the
care and custody of a minor subject to the curfew
established by subsection (a) of this section to permit,
or by insufficient control to allow, any such minor to
violate the provisions of this section.
THIS MEMORANDUM OF AGREEMENT is made and entered into
this day of , 1992, by and among the Roanoke
Valley Trouble Center, Inc. (TRUST), the Roanoke City Police
Department, and the Juvenile Court Services Unit.
WHEREAS, the Roanoke City Code and State Code provide for
a curfew code stating that it is unlawful for an
unsupervised minor to be present in a public location
between the hours of 11:00 p.m. and midnight Sunday through
Thursday and between midnight and 5:00 a.m. any day of the
week; and
WHEREAS, State Code Sections 16.1-278.6 and 16.1-278.4
provide that disposition of curfew cases be consistent with
the Juvenile Court guidelines for disposition of status
offenses; and
WHEREAS, the enforcement of the juvenile curfew code and
appropriate disposition of unsupervised minors identified
during curfew hours present significant challenges to the
Roanoke community; and
WHEREAS, TRUST and the Court Services Unit have
previously worked cooperatively to provide safe shelter for
juveniles in crisis; and
WHEREAS, TRUST is not a secure facility; and
WHEREAS, TRUST has limited capacity to shelter juveniles
depending upon the number of previously registered shelter
guests;
NOW THEREFORE, the Roanoke City Police Department, the
Juvenile Court Service Unit, and TRUST agree to
cooperatively take the following measures to assure
appropriate disposition of unsupervised juveniles found to
be in violation of the curfew code.
SCOPE OF SEI~ICF. R
The Roanoke City Police Department agrees to :
Contact the Juvenile Court Service Unit worker on
duty in the event that a Police Officer can not
make timely contact with the parents of an
unsupervised juvenile in violation of the curfew
code.
Transport unsupervised juveniles to the TRUST
Shelter, 404 Elm Avenue, S.W.
Provide TRUST Shelter personnel with all pertinent
data related to the juvenile and the name of an
individual at the Police Department to call in the
event the child leaves the TRUST facility.
The Juvenile Court Services Unit agrees to:
Make available the on-call services of a juvenile
services intake worker 24 hours per day.
Receive and respond to calls from Roanoke City
Police Department involving unsupervised juveniles
in violation of the curfew code.
Refer the minor to Roanoke Valley Trouble Center,
Inc. (TRUST) for immediate shelter and safety.
Contact volunteer staff member on duty at TRUST
to confirm arrangements for the juvenile.
Provide compensation to TRUST on a per diem basis
at the rate of $15.00 per minor per night.
Maintain accurate record of the n,~mber of
juveniles referred to TRUST.
TRUST agrees to:
Make its shelter facility at 404 Elm Avenue
available for temporary disposition of
unsupervised minors in violation of the curfew
code by the Roanoke city Police Department and the
Juvenile Court Services Unit.
Submit request for compensation on a monthly basis
to the Court Service Unit.
Provide shelter for as many unsupervised minors
violation of the curfew code as space in the
facility allows.
Maintain accurate records on the number of these
juveniles sheltered.
In the event that a juvenile leaves the TRUST
facility unaccompanied by a parent or designated
relative, TRUST agrees to immediately contact the
designated Police representative and the Court
Services Worker on call.
This Memorandum of Agreement shall be be a term of twelve
(12) months, beginning on the day and year hereinabove
written. Upon termination of the Agreement, if no new
Agreement has been executed and no party to the Agreement
has given at least thirty (30) days prior written notice of
its intent not to renew the Agreement, then the terms of
this Agreement shall automatically be extended for
successive terms of one (1) year each, subject to all the
terms and conditions herein set forth, except that during
such extended periods, the Agreement may be terminated upon
thirty (30) days written notice by any party.
ROANOKE CITY POLICE
DEPARTMENT
Witness
Chief of Police
COURT SERVICES UNIT
Witness Director
ROANOKE VALLEY TROUBLE
CENTER, INC. (TRUST)
Witness Executive Director
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~1
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #256-67-72-33
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31066-062292 providing for reduced admission
fees to City swimming pools for economically disadvantaged residents. Resolution
No. 31066-062292 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc'
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Owen M. Grogan, Superintendent, Recreation
Mr. James D. Ritchie, Director, Human Development
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of 3une, 1992.
No. 31066-062292.
VIRGINIA,
A RESOLUTION providing for reduced admission fees to City
swimming pools for economically disadvantaged residents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to offer for sale to non-
Persons aged 16 and older
Persons aged 15 and younger
profit agencies swimming pool passes as follows:
Single
Admission
$1.oo
$ .50
10 Admission
Pass
$8.00
$4.00
Such passes shall be used only by individuals and families meeting
the poverty guidelines established by the United States Office of
Management and Budget.
2. The City Manager is authorized to reduce or waive
swimming pool admission fees for persons in City-sponsored programs
serving individuals and families who meet such poverty guidelines.
3. The Fee Compendium of the City, maintained by the
Director of Finance and authorized and approved by City Council by
Resolution No. 30789-111891, adopted November 18, 1991, effective
as of that date, shall be amended to include the provisions of this
resolution.
ATTEST:
City Clerk.
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
June 22, 1992
Dear Mayor and Members of Council:
SUBJECT: Providing Reduced or Free Admissions to City
Pools for disadvantaged residents
I. BACKGROUND:
Parks and Recreation Department has received numerous
requests from non-profit agencies to assist
underprivleged and/or disadvantaged City residents by
providing reduced or free admissions to City pools.
Human Development Directorate has expressed a need for
reduced or free admissions to City pools for use by
social Service Departments and various non-profit
agencies.
city Pools were built to provide inexpensive aquatic
opportunities for all residents, regardless of economic
status.
II. CURRENT SITUATION:
Revenues from City Pools are used to offset operational
expenses.
Present rates approved by city Council are listed in the
fee compendium as:
1. Individual Daily Rate:
a. 15 years and younger - $1.00
b. 16 years and older - $2.00
2. Pass Rates, good for 10 admissions:
a. 15 years and younger - $8.00
b. 16 years and older - $16.00
Mayor and Members
June 22, 1992
Page 2
of Council
Parks and Recreation recognizes the need for reducing
admission fees in certain cases of economic hardship.
Office of Director of Human DeveloDment has agreed to be
responsible for the establishment of eligibility for as
well as the distribution of reduced fee tickets.
city Council authorization is required to modify swim fee
rates and charges in accordance with Section 24-4 of the
City Code.
III. ISSUES:
B.
C.
D.
Need
Availability
Eligibility
Potential Revenue Loss
IV. ALTERNATIVES:
A. City Council provide City Manager with the authority to
reduce pool admission fees (to $1.00 for those 16 and
older, and to $.50 for those 15 and under) and pass rates
(to $8.00 for those 16 and older and to $4.00 for those
15 and under) for non-profit agencies serving children
from homes that meet poverty guidelines established by
the Federal Government's office of Management and Budget,
and to reduce fees to zero for city sponsored programs
serving the same population.
Need for reduced admissions would be met.
Availability of space at City Pools has been
determined due to less than maximum capacity
usage, particularly at Washington Park Pool.
Eliaibilitv for reduced admission will be
established by the Office of the Director of Human
Services.
Mayor and Members
June 22, 1992
Page 3
of Council
Potential Revenue Loss will be minimal, since a
population who would not ordinarily utilize the
pools would be reached, and some additional
revenues would be generated. In addition, the
number of tickets sold at a reduced rate would be
limited.
city Council not provide the
authority to reduce pool fees.
1.
2.
3.
4.
city Manager with the
Need for reduced admissions would not be met.
Availability of space at pools would be unaffected.
Eligibility issue would be moot.
Potential Revenue Loss would not be an issue.
RECOMMENDATION: City Council provide City Manager with the
authority to reduce fees (to $1.00 for those 16 and older, and
to $.50 for those 15 and under) and pass rates (to $8.00 for
those 16 and older and to $4.00 for those 15 and under)for
non-profit agencies serving children from homes that meet
poverty guidelines established by the Federal Government's
Office of Management and Budget, and to reduce fees to zero
for City sponsored programs serving the same population.
WRH:GNF:gnf
CC:
Respectfully submitted,
rt Herbert
nager
city Attorney
city Auditor
Director of Finance
Director of Human Development
Director of Public Safety
Manager, office of Management and Budget
Manager of Parks and Recreation
Superintendent of Recreation
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31068-062292 authorizing you to execute the
requisite Grant Agreement with the U. S. Department of Housing and Urban
Development (HUD) for the Fiscal Year 1992-1993 Budget for the Community
Development Block Grant Program. Resolution No. 31068-062292 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. Joel M. Sehlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Mr. James D. Ritchie, Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31068-062292.
A RESOLUTION authorizing the City Manager to execute the
requisite Grant Agreement with the U.S. Department of Housing and
Urban Development (HUD) for the Fiscal Year 1992-1993 Budget for
the Community Development Block Grant Program.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or Assistant City Manager is authorized to execute,
for and on behalf of the City, the requisite Grant Agreement with
the U.S. Department of Housing and Urban Development (HUD) for the
Fiscal Year 1992-1993 Budget for the Community Development Block
Grant Program, and any and all understandings, assurances and
documents relating thereto, Upon form approved by the City
Attorney.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #60-178-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31067-062292 amending and reordaining certain
sections of the 1991-92 Grant Fund Appropriations, providing for appropriation and
transfer of certain funds, in connection with acceptance of fiscal year 1992-93
Community Development Block Grant entitlement. Ordinance No. 31067-062292 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 22, 1992.
Sincerely, ~(~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc;
Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Buliding Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Mr. James D. Ritchie, Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
HN THE COUNCHL OF THE CHTY OF ROANOKE, VHR~HNH~
The 22nd day of June, 1992.
No. 31067-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ro iat'ons
Community Development Block Grant 90-91 (1-9) .......... $2,457,702
Community Development Block Grant 91-92 (10-11) ........ 2,282,090
Community Development Block Grant 92-93 (12-97) ........ 2,437,000
Revenue
Community Development Block Grant 92-93 (98-106) ....... 2,437,000
1) NNEO Lots
and Wall
2) 319 Harrison
Avenue
3) Parental and
Community Drug
4) Neighborhood
Development
Grants
5) Fairfax Avenue
Clearance
6) Downtown Facade
Grants
7) Neighborhood
Plans
(035-090-9025-5193) $ ( 1,935)
(035-090-9020-5205) ( 98)
(035-090-9038-5210) ( 390)
(035-090-9025-5028)
(035-090-9020-5172)
(035-090-9037-5201)
(035-090-9037-5163)
2,423
( 14,358)
( 11,048)
( 12,977)
8) Housing
Marketing
9) West End Center
10) Neighborhood
Stabilization
and Enhancement
11) Gainsboro
Enhancement
Rehabilitation
12) General
Administration
Support -
13) Home Ownership
Assistance
Support
14) Limited Critical
Repair Support
15) Private Loan
Program
Support
16) Rental
Rehabilitation
Support
17) Deanwood
Addition
Support
18) Shaffers
Crossing
Support
19) Operation
Paintbrush
Support
20) Neighborhood
Stabilization
Support
21) Mod
Rehabilitation
SRO Support
22) Downtown East
Garage
Support
23) Gainsboro
Enhancement-
Rehabilitation
Support
24} Owner Occupied
Rehabilitation
Support
25) Hotel Roanoke
Redevelopment
Support
(035-090-9020-5103)
(035-090-9037-5160)
(035-091-9120-5078)
(035-091-9120-5109)
(035-092-9210-5035)
(035-092-9210-5034)
(035-092-9210-5036)
(035-092-9210-5037)
(035-092-9210-5039)
(035-092-9210-5045)
(035-092-9210-5047)
(035-092-9210-5048)
(035-092-9210-5072)
(035-092-9210-5073)
(035-092-9210-5074)
(035-092-9210-5050)
(035-092-9210-5032)
(035-092-9210-5049)
$ (
1,750)
40,133
75,000)
75,000
68,592
53,653
68,258
52,680
27,363
13,052
13,052
11,085
21,521
12,658
13,053
14,605
48,785
13,053
26) Economic
Development
Investment
Support
27) Regular
Employee
Salaries
28) ICMA
Retirement
29) FICA
30) Hospitalization
Insurance
31) Dental
Insurance
32) Life
Insurance
33) Fees for
Professional
Services
34) Telephone
35) Administrative
Supplies
36) Expendable
Equipment
37) Training and
Development
38) Program
Development
39) Management
Services
40) Regular Employee
Salaries
41) ICMA
Retirement
42) FICA
43) Hospitalization
Insurance
44) Dental
Insurance
45) Life Insurance
46) Telephone
47) Management
Services
48) Limited
Critical
Repair - RRHA
49) Operation
Paintbrush
50) Vacant Lot
Homesteading
51) Private
Rehabilitation
Loan Program -
(035-092-9210-5031)
(035-092-9215-1002)
(035-092-9215-1115)
(035-092-9215-1120)
(035-092-9215-1125)
(035-092-9215-1126)
(035-092-9215-1130)
(035-092-9215-2010)
(035-092-9215-2020)
(035-092-9215-2030
(035-092-9215-2035
(035-092-9215-2044
(035-092-9215-5096
(035-092-9215-7015
(035-092-9218-1002
(035-092-9218-1115
(035-092-9218-1120
(035-092-9218-1125)
(035-092-9218-1126)
(035-092-9218-1130)
(035-092-9218-2020)
(035-092-9218-7015)
(035-092-9220-5101)
(035-092-9220-5102)
(035-092-9220-5104)
(035-092-9220-5105)
13,053
65,223
5,870
4,990
3,456
192
476
15,000
4,500
5,000
5OO
3,264
22,900
3,600
41,389
3,725
3,166
3,456
192
302
1,080
73
162,500
40,000
40,000
40,000
52) Demolition
53) Emergency Home
Repair
54) Gainsboro
Enhancement
Rehabilitation
55) Regular Emgloyee
Salaries
56) ICMA Retirement
57) FICA
58) Hospitalization
Insurance
59) Dental Insurance
60) Life Insurance
61) Telephone
62) Administrative
Supplies
63) Expendable
Equipment
64) Motor Fuels
and Lubricants
65) Training and
Development
66) Maintenance -
Equipment
67) Management
Services
68) Regular Employee
Salaries
69) Overtime Wages
70) Temporary
Employee Wages
71) ICMA Retirement
72) FICA
73) Hospitalization
Insurance
74) Dental Insurance
75) Life Insurance
76) Coca Cola
108 Repayment
77) Shaffers
Crossing
78) Deanwood/
Shaffers
108 Repayment
79) WVA Revolving
Loan Fund
80) Small Business
Development
81) Hotel Roanoke
Section 108
Interest
(035-092-9220-5108)
(035-092-9220-5168)
(035-092-9220-5109)
(035-092-9222-1002)
(035-092-9222-1115)
(035-092-9222-1120)
(035-092-9222-1125)
(035-092-9222-1126)
(035-092-9222-1130)
(035-092-9222-2020)
(035-092-9222-2030)
(035-092-9222-2035)
(035-092-9222-2038)
(035-092-9222-2040)
(035-092-9222-2048)
(035-092-9222-7015)
(035-092-9225-1002)
(035-092-9225-1003)
(035-092-9225-1004)
(035-092-9225-1115)
(035-092-9225-1120)
(035-092-9225-1125)
(035-092-9225-1126)
(035-092-9225-1130)
(035-092-9230-5139)
(035-092-9230-5145)
(035-092-9230-5146)
(035-092-9230-5174)
(035-092-9230-5178)
(035-092-9230-5135)
40,000
20,000
25,000
54,289
4,886
4,153
3,456
192
396
240
50O
200
600
6OO
1,500
1,500
79,323
900
65O
7,220
6,137
5,184
288
586
529,873
40,000
196,435
50,000
7,000
85,000
82) Economic
Development
Investment
Fund
83) Preservation
Technical
Assistance
84) West End Center
85) Villa Heights
Recreation
Center
86) Belmont Fire
Station Center
87) Gainsboro
Enhancement -
Public Works
88) Minority Business
Network
89) Neighborhood
Development
Grants
90) Mini Grants
91) Emergency
Assistance
Fund
92) Operation
Bootstrap
93) TAP Customized
Job Training
94) Stars Come Out
At Night
95) YMCA After
School Drop-In
96) Resource Mothers
97) Drug/Alcohol
Abuse Council
98) CDBG
Entitlement
99) Parking Lot
Income
100) Other Program
Income - RRHA
101) Lease Payment
Cooper
Industries
102) Williamson Road
Garage Income
103) Loan Payment -
NNEO -
810 Loudon
104) Coca Cola
UDAG Repayment
(035-092-9230-5136)
(035-092-9237-5170)
(035-092-9237-5160)
(035-092-9237--5161)
(035-092--9237-5162)
(035-092--9237-5164)
(035--092-9237-5165)
(035-092-9237-5028)
(035-092-9237-5122)
(035-092-9238-5158)
(035-092-9238-5212)
(035-092-9238-5218)
(035-092-9238-5220)
(035-092-9238-5221}
(035-092-9238-5222)
(035-092-9239-5209)
(035-035-1234-9301)
(035-035-1234-9302)
(035-035-1234-9303)
(035-035-1234-9306)
(035-035-1234-9307)
(035-035-1234-9309)
(035-035-1234-9310)
133,000
2,200
14,867
15,000
10,000
10,000
1,500
7,577
1,164
45,000
10,467
25,000
10,000
14,800
44,000
11,000
1,899,000
19,000
66,700
13,333
24,000
2,803
400,000
lO5)
Loan Payment -
Chemical Paper
Service
106) Home Ownership
Assistance
(035-035-1234-9315) $ 564
(035-035-1234-9322) 11,600
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Roanoke, Virginia
June 22, 1992
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1992-93 Community Development Block
Grant (CDBG) Entitlement and Appropriation of
Funds for CDBG Activities
I. Background:
ae
City Council authorized filing a CDBG application to the
Department of Housing and Urban Development (HUD) for FY
1992-93 on May 11, 1992 by Resolution No. 30988-051192.
Be
HUD aDDroval of the City's FY 1992-93 CDBG application
was received in a letter dated June 11, 1992 (see
Attachment A).
Ce
Grant approval is for the amount requested by the City
or $1,899,000.
De
Appropriation request includes $538,000 in expected CDBG
program income from parking receipts, Housing Authority
rehabilitation loan repayments, Cooper Industries land
lease, Coca-Cola UDAG loan repayment, Williamson Road
Parking Garage, and repayments from the Home Ownership
Assistance program. (See Attachment B)
CDBG Entitlement
Program Income
Total Appropriation
$1,899,000
$ 538~000
$2,437,000
Ee
Additionally, $117,556 needs to be transferred from
older projects to projects included in the FY 1992-93
CDBG program. (See Attachment C)
II. Recommendation:
Recommendation is that City Council:
Adopt a resolution accepting the FY 1992-93 CDBG funds
approved by HUD and authorizing the City Manager to
execute the requisite Grant Agreement, Funding Approval,
and any other forms required by HUD on behalf of the
City in order to accept such funds; and
ADproDriate $2,437,000 to revenue and expenditure
accounts in the Grant Fund to be established by the
Director of Finance (1,899,000 CDBG entitlement and
$538,000 projected program income) as detailed in
Attachment B; and
Transfer $117,556 from older accounts to Grant Fund
accounts as detailed in Attachment C.
Respectfully submitted,
W. Robert Herbert
City Manager
attachments
WRH/MTP
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Chief of Economic Development
Chief of Community Planning
City Engineer
Building Commissioner
Grants Monitoring Administrator
MX:APPROPRI.RPT
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011
JUN ~
ATTACHMENT A
page 1
U.S. DeRartment of Housing end Urban Development
Richmond Office, Region III - -
P,O. Box 10170 ×~5 76'~--~.
400 N. 8th Street, 1st Floor
Richmond, VA 23240-9998 ~?' ,~
Dear Mr. Herbert:
I am pleased to transmit to you the Fiscal Year 1992 Community
Development Block Grant (CDBG) for the City of Roanoke in the
amount of $1,899,000. The program year for the City of Roanoke
began on June 1, 1992.
Enclosed is the Grant Agreement and Funding Approval (three
copies of HUD-7082), which constitutes the contract between the
Department of Housing and Urban Development and the City of
Roanoke. Failure to execute and return the Grant Agreement within
60 days of the transmittal date may be deemed to constitute
rejection of the grant and cause for HUD to determine that the
funds are available for reallocation to other grantees.
In order to establish a Line of Credit for the Fiscal Year
1992 grant, it will be necessary for you to execute and return two
copies of the Grant Agreement. In addition, if there is a need to
delete or add individuals authorized to access the Voice Response
System (VRS), a VRS Security Access Authorization Form (HUD-27054)
must be prepared, notarized, and returned to this office with the
Grant Agreement. Also, if there is a need to establish or change
the depository account to which these grant funds are to be wired,
a Direct Deposit Sign-Up Form (SF-lI99A) must be completed by you
and your financial institution and ~ailed to this office.
You are reminded that CDBG entitlement funds must be drawn on
a first-in-first-out (FIFO) basis. This means that before
requesting CDBG entitlement funds from a newly established line-of-
credit, you should have first drawn all the funds from the previous
years' line(s)-of-credit. Please note that the FIFO method only
applies to CDBG entitlement program funds.
ATTACHMENT A
page 2
2
Upon receipt of the executed Grant Agreement (two copies) and
other forms required to establish your Line of Credit, HUD will
transmit to you the assigned Voice Response project number for this
grant.
You are reminded that certain activities are subject to the
provisions of 24 CFR Part 58 (Environmental Review Procedures for
the Community Development Block Grant Program). Funds for such
activities may not be obligated or expended unless the release of
funds has been approved in writing by HUD. A request for the
release of funds must be accompanied by an environmental
certification.
You are also reminded that your Grantee Performance Report for
the 1991 program year is due in this office not later than August
30, 1992.
If you have any questions or desire assistance in connection
with this letter or other items related to the CDBG program, please
contact Linda Shively, Community and Economic Development
Representative of this office at (804) 771-2986.
Enclosures
Very sincerely yo~.
~E. G. Wilson
Man~ge~
Funding Approval
Title I of the Housing and Community
De~, ~.lopment Act (Public Law 93-383)
CITY OF ROANOKE
ATTACHMENT A
U.S. 0epartment of Housing
and Urban Development page 3
Office of Community Planning
and Development
Community Oevetopmont ~ C.~ant Program
B-92-MC-51-0020
215 Church Avenue, SW 5/19/92
Roanoke, VA 24011 s.~ ~,~oa~,~ofs~.~,,~: 5/19/92
~. ~ c~,, ~,in.,: 5/21/92
c. s,~ ~ P~ ~: 6/1/92
All ~lon mfer~a below are to the Houelng a~ ~mmunl~ 0~pm~t A~ of 1974, ee ~, unl~l o~tse I~l~t~.
7. Category o! 'nde I Assistance for this Funding Acdun (Che<~ only one)
a. [] Entitlement (Sec. 106(b))
b. [] State-Administered (Sec. 106(d)(I))
c. [] HUD Administered Small Cities(Sec. 106(d)(2)(R))
d. [] Secretmy's Discretionary (Sec. 107}
e. [] S~:~on 108 Lo~,~ Gu~t~ (S~c. 108)
f. [] Su~us U~oan RenawaJ Funds (Sec. 112(b))
8. Amount of Community Development B~ock Grant
a. Amount of CDBG Funds Currently Reserved for this Grantee
b. Amount of CDBG Funds Now Being Approved for this Grantee
c. Amount of Resewation to be Can~dled (Line 8a minu~ 8b)
$
$
$
FY lqql
$ 1,000
$
FY 1 qq?
$. 1,898~0
-0-
HUD Accounl~ng Use Only Date Er, teed:
1 4 9 12 13 14 16 18 23 30 35 Code
38 41 45 50 54 60 61 65 70 74 79
10. Recipient of foan guammee (Che~k a;plfoable
a. [] Grantee iden~tied in block No. I
b. [] Pub~fo Agency designated to r~ceive lean guarantee (Name and address)
11. ~13eciaJ cendidofls (Checb al~olicable box)
a. ~ Not a,oplicable b. [--'-] See atlachreef~t(s)
form HUD-7082 (8/91
Previous Editions are O~selete Page 1 of 2 24 CFR 570
' ' rant Agreement and
Loan Guarantee
Acceptance Provisions
ATTACHMENT A
page 4
U.S. Dep~rtm~nt of Hmming
and Urban D~velopmant ~
Off~ of Oommun~ Planning lr
and Development
Community Development Blec~ Grant Program
Grant Agreement
This Grant Agreement between the Department of Housing and Urban Development (HUD) and (name of the Grantee)
City of Roanoke ismadapursuanttotheauthodtyofTitlelofthaHousingand
Community Development Act of 1974, u amended, (42 U.S.C. 5301 et seq). The Gractee's submissions for T~tle I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and the attached HUD Funding
Approval, form HUD-7082 (the Funding Apixovai), including any special conditions, constitute part of the Agreement.
Subiact to the provisions of this Grant Agreement, HUD will make the funding assistance for Fiscal Year 19 ~ specified in the
Funding Approval available to the Grantee upon execution of the Agreement by the parties.
The funding assistance specified in the Funding Approval may be used to pay costs incurred after Jtn~ 1 1 99 ? , provided
the activities to which such costs are related are carried out in compliance with all applicable requirements. Other pre-egrasment costs
may not be paid with funding assistance specified in the Funding Approvel unless they are authorized in HUD regulations or approved
by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision maldng, and actions, es specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of T'rtle I and published in 24 CFR Pa~ 58.
The Grantee further acknowledgss its responsibility for adherence to the Agreement by subrac[piant entities to which it makes fu nding
assistance hereunder available.
U.S. _nt_p-_..-~n,,~n~ fi, f Houa~g and Urban Development
Loan Guarantee Acceptance Provisions
(U~e only for ~ 108 Loan Guarantee A~Jstsnce to ~ssignated pub/~¢ ~)
~e p~l~ ~ here~ e~ ~ G~m ~re~em ex~t~ ~ the D~a~mem ~ HouNng ~ U~ Devel~mant on
w~h re~ to g~ numar , as Grantee dss~nat~ to r~Ne Io~ ~ara~as
~N~n~, and ~rees to ~m~ w~ ~l te~s ~ ~dff~ns of the ~reeme~, ~ r~ulat~ns, and oth~ r~uiremants of
HUD ~w or herder in eff~ ~ to ~e ~s~ p~ ~
~
· Page 2 of 2 HUD-7082
ATTACHMENT B
Itemized Expenditures for CDBG Fiscal Year 1992-93 Funds
Account No.
035-092-9210-5035
5034
5036
5037
5039
5045
5047
5048
5072
5073
5074
5050
5032
5049
5031
Item Description
Amount
RRHAGeneral Admin (RRHA) $ 68,592
Home Ownership Assistance Support 53,653
Limited Critical Repair Support 68,258
Private Loan Program Support 52,680
Rental Rehab Support 27,363
Deanwood Addition Support 13,052
Shaffers Crossing Support 13,052
Operation Paintbrush Support 11,085
Neighborhood Stabilization Support 21,521
Mod Rehab SRO Support 12,658
Downtown East Garage Support 13,053
Gainsboro Enhancement - Rehab Supp 14,605
Owner-occupied Rehab Support 48,785
Hotel Roanoke Redevelopment Support 13,053
Economic Dev Investment Support 13,053
$444,463
035-092-9215-0000
1002
1115
1120
1125
1126
1130
2010
2020
2030
2035
2044
5096
7015
035-092-9218-0000
1002
1115
1120
1125
1126
1130
2020
7015
City CDBG Administration
Regular Employee Salaries $ 65,223
ICMA Retirement 5,870
FICA 4,990
Hospitalization Insurance 3,456
Dental Insurance 192
Life Insurance 476
Fees for Professional Services 15,000
Telephone 4,500
Administrative Supplies 5,000
Expendable equipment <$500 500
Training & Development 3,264
Program Development 22,900
Management Services 3,600
$134,971
Housing Develo~ent Administration
Regular Employee Salaries $ 41,389
ICMA Retirement 3,725
FICA 3,166
Hospitalization Insurance 3,456
Dental Insurance 192
Life Insurance 302
Telephone 1,080
Management Services 73
$ 53,383
Attachment B
page 2
035-092-9220-0000
5101
5102
5104
5105
5108
5168
5109
035-092-9222-0000
1002
1115
1120
1125
1126
1130
2020
2030
2035
2038
2040
2048
7015
Housing
Limited Critical Repair (RRHA) $162,500
Operation Paintbrush 40,000
Vacant Lot Homesteading 40,000
Private Rehab Loan Program (RRHA) 40,000
Demolition 40,000
Emergency Home Repair (TAP) 20,000
Gainsboro Enhancement - Rehab 25,000
City Code Enforcement
Regular Employee Salaries
ICMA Retirement
FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Telephone
Administrative Supplies
Expendable equip <$500
Motor fuels & lubricants
Training & Development
Maintenance - equipment
Management Services
$367,500
54,289
4,886
4,153
3,456
192
396
240
50O
200
600
600
1,500
1,500
$72,512
035-092-9225-0000
1002
1003
1004
1115
1120
1125
1126
1130
035-092-9230-0000
5139
5145
5146
5174
5178
5135
5136
Neighborhood Partnership
Regular Employee Salaries
Overtime Wages
Temporary Employee Wages
ICMA Retirement
FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Economic Development
Coca Cola Sec 108 Repayment
Shaffers Crossing
Deanwd/Shaffers 108 Repayment
WVA Revolving Loan Fund
Small Business Development
Hotel Roanoke 108 Interest
Economic Dev Investment Fund
79,323
9O0
650
7,220
6,137
5,184
288
586
$100,288
$529 873
40 000
196 435
50 000
7 000
85 000
133 000
$1,041,308
Attachment B
page 3
035-092-9237-0000
5170
5160
5161
5162
5164
5165
5028
5122
035-092-9238-0000
5158
5212
5218
5220
5221
5222
Neighborhood CDBG Projects
Preservation Technical Assistance $ 2,200
West End Center $ 14,867
Villa Hgts Rec Center $ 15,000
Belmont Fire Station Center 10,000
Gainsboro Enhance - public works 10,000
Minority Business Network 1,500
Neighborhood Development Grants 7,577
Mini Grants 1,164
Human Resources Programs
Emergency Assistance Fund
Operation Bootstrap
TAP Customized Job Training
Stars Come Out At Night
YMCA After School Drop-In
Resource Mothers
$ 62,308
45,000
10,467
25,000
10,000
14,800
44,000
$149,267
035-092-9239-0000
5209
Drug Alcohol Abuse Council
Drug Alcohol Abuse Council
$ 11,000
$ 11,000
$2,437,000
035-035-1234-9301
9302
9303
9306
9307
9309
9310
9315
9322
Sources of Funding
CDBG Entitlement $1,899,000
Parking Lot Income 19,000
Other Program Income - RRHA 66,700
Lease payment - Cooper Industries 13,333
Williamson Road Garage Income 24,000
Loan Payment - NNEO - 810 Loudon 2,803
Coca Cola UDAG Repayment 400,000
Loan Payment - Chem & Paper Serv 564
Home Ownership Assistance 11,600
$2,437,000
MX:APPROPRI.ATB
ATTACHMENT C
CDBG Account Transfers
NNEO Lots & Wall
319 Harrison Avenue
Parental & Comm Drug
Neighborhood Dev Grants
035-090-9025-5193
035-090-9020-5205
035-090-9038-5210
035-090-9025-5028
Neighbrhd Stabl & Enhanc 035-091-9120-5078
Gainsboro Enhanc Rehab 035-091-9120-5109
Fairfax Ave Clearance
Downtown Facade Grants
Neighborhood Plans
Housing Marketing
West End Center
035-090-9020-5172
035-090-9037-5201
035-090-9037-5163
035-090-9020-5103
035-090-9037-5160
$(1,935)
$( 98)
$( 390)
$ 2,423
$(75,000)
$ 75,000
$(14,358)
$(11,048)
$(12,977)
$( 1,750)
$ 40,133
MX:APPROPRI.ATC
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31070-062292 authorizing you to execute an
agreement with the U. S. Department of Housing and Urban Development (HUD)
accepting an allocation of $756,000.00 for the 1991-1992 HOME Investment
Partnership Program, as more particularly set forth in a report of the City Manager
under date of June 22, 1992. Resolution No. 31070-062292 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Poliock, Housing Development Coordinator
Mr. James D. Ritchie, Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22n4 day of June. 1992.
No. 31070-062292.
VIRGINIA,
A RESOLUTION authorizing the City Manager to execute an
agreement with the U.S. Department of Housing and Urban Development
(HUD) accepting an allocation for the HOME Investment Partnership
Program, and authorizing the submittal of the requisite documents
for such funding.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and the City Clerk are
hereby authorized, for and on behalf of the City, to execute and
attest, respectively, the requisite agreement with the U.S.
Department of Housing and Urban Development (HUD), accepting an
allocation of $756,000 for the 1991-1992 HOME Investment
Partnership Program, such agreement to be approved as to form by
the City Attorney, and to submit any requisite documents therefore,
as more particularly set forth in report to this Council of the
City Manager dated June 22, 1992.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
July 6, 1992
Deputy City Clerk
File #60-178-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31069-062292 amending and reordaining certain
sections of the 1991-92 Grant Fund Appropriations, providing for appropriation of
$756,000.00, in connection with a HOME Investment Partnership Program grant
allocation. Ordinance No. 31069-062292 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
EHC.
pc:
Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. James D. Ritchie, Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
HN THE COUNCHL OF THE CHTY OF RO~OKE, VHRGHNHA
The 22nd day of June, 1992.
No. 31069-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Community Development
Home Investment Partnership FY 92 (1-2) ............
Revenue
Community Development
Home Investment Partnership FY 92 (1-2) ............
$ 785,921
756,000
$ 785,921
756,000
1) Home Program (035-052-5300-2036) $756,000
2) Home Federal
Revenues (035-035-1234-7111) 756,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
Roanoke,
June 22,
Virginia
1992
Honorable Mayor, Noel C. Taylor, and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: HOME Housing Block Grant Allocation
I. BACKGROUND
The HOME Investment Partnership Program (HOME) is one of
several housing initiatives created by the National Affordable
Housing Act of 1990.
HOME is intended to be a "housing block grant" program, aimed
at providing safe, decent housing that is affordable to low
and moderate income persons.
The City of Roanoke was designated to be a "Participating
Jurisdiction" based on: the formula allocation devised by the
U.S. Department of Housing and Urban Development (HUD);
approval of the City's Comprehensive Housing Affordability
Strategy (CHAS); and the City's submission of a notice of
intent to participate in the HOME program.
The City's HOME entitlement allocation is $756,000 for federal
fiscal year 1992.
II. CURRENT SITUATION
Eligible Participating Jurisdictions were required to submit
HOME Program Descriptions, generally describing the types of
programs and activities the City proposed to undertake with
HOME funds, for HUD approval.
B. City Council approved submission of the HOME Program
Description on Monday, March 23, 1992.
C. On June 2, 1992, the City of Roanoke received approval of its
HOME Program Description from HUD.
The City is required to execute a HOME Investment Partnership
Agreement with HUD, and to submit the requisite Cash
Management Information forms. (See Attachment A)
An administrative public hearing was held June 9, 1992 to
inform citizens of the program and to seek their comments on
proposed activities.
F. Intended uses of the HOME allocation are as follows:
1) Rehabilitation of Owner-Occupied Houses
2) Rehabilitation of Rental Properties
3) Assistance to First-Time Homebuyers
4) New Home Construction by Community Housing
Development Organizations
$100,000
260,000
282,500
113,500
$756,000
City will invite applications for HOME-funded projects,
employing a process similar that used to develop the Community
Development Block Grant (CDBG) budget. Therefore, actual
allocations of HOME funds may vary among these categories,
based upon the demand identified through the funding
applications submitted.
III. ISSUES
A. Consistency with the City's Comprehensive Housing
Affordability Strategy (CHAS)
B. City's Community Development Objectives
C. Legal
D. Cost to the City
E. Timing
IV.
ALTERNATIVES
A.
Authorize the City Manager to execute the Agreement with HUD
and to submit the requisite documents, accepting the HOME
Investment Partnership Program allocation of $756,000, and
appropriate funds to an account to be established in the Grant
Fund by the Director of Finance and increase the revenue
estimate in the Grant Fund.
Consistency with the City's CHAS will be achieved since
this document recommends rehabilitation of substandard
properties and the provision of homeownership opportuni-
ties, and both these activities are included as eligible
activities in the City's HOME Program Description.
City's Community Development Objectives are realized
through the rehabilitation of existing housing stock, thus
making the city more attractive to potential developers
and market-rate homebuyers.
Legal issues will be addressed by review of required
Agreement and forms by the City Attorney's Office.
Cost to the City will be absorbed by current staff and
CDBG administrative accounts since HOME does not permit
administrative costs.
Timin9 is such that the HOME Agreement should be executed
and returned to HUD as quickly as possible in order to
access HOME funds as early as possible in the July-to-
June fiscal year.
Do not authorize the City Manager to execute the Agreement
with HUD accepting the HOME Investment Partnership Program
allocation of $756,000.
1. Consistency with the City's CHAS will be delayed or not
achieved if HOME funds are refused, resulting in the loss
of a valuable resource for the improvement of housing
conditions and homeownership opportunities.
2. City's Community Development Objectives will not be
realized since there will be a delay in rehabilitation of
the existing housing stock.
3. Legal concerns would not be an issue.
Cost to the City would be the loss of $756,000 in federal
resources which could have been used for the improvement
of its housing stock, and the lost property taxes from the
increased values of the rehabilitated properties.
5. Timin9 is such that HUD should be informed of this deci-
sion without further delay.
V. RECOmMeNDATION
It is recommended that City Council adopt Alternative A which
would:
Authorize the City Manager to execute the necessary documents
accepting the HOME Investment Partnership Program grant
allocation.
ApDroDriate $756,000 for the HOME Investment Partnership
Program to an account to be established in the Grant Fund by
the Director of Finance and increase the revenue estimate in
the Grant Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:VLP
CC:
City Attorney
Director of Finance
Director of Public Works
Grants Monitoring Administrator
Housing Development Coordinator
Acting Executive Director, RRHA
HOMECNCL.RPT
Funding Approval
an; HOME Investment
Parinership Agreement
tl~. l:~)mtment of ~
and Url0in Dewlopment
Office of Commun~ P;~,,,-',,u
ATTACHMENT A
-title Ii of the National Affordnhle Housing Act OMB N)provai No. 2501-o013 (Exp. 6/30/93)
Publfo rel)orllng burda1 for this collection of information is estimated to average 1.0 hour per response, indedlag the ~me for reviewing instructions, seorching
existing date laureec, g~horing and mainteining the d.l. needed, and camplating and reviewing the nol~ction of info~. ~end comments mgoralng Ihis belden
estimate or any other aspect of this noilac~on of infmma~on, inofuding suggestionea~rm<fucing this berdan, to the I~ Management o~r~er, Office of Infom~tion
Po!icias end Systems, U.S. Depprtment of Housing and Urben Devefupmem, Washingtan, D.C. 20410-3600 and to ~e Offme of Management encl SudgeL Pagefwori<
Reduction Project (2501-O013), Washington, D.C. 20503. Do not send this oomplatod form to either of these eddreasees.
City of Roanoke
215 Church Avenue, S. W., Room 364
Roanoke, VA 24011
5. A~ompHafion Numb~ f. Funding 7, FY:
4. elHUDl~iloOrsl)~cLoc~oi'C(xtsNo: iJzO 86 X 0205 ~m~
~.~n~C~: 770 1992
Previous Obligation
-0-
L ~Brital Hm,~g Production Set-Aside
b. Regular Funds
o. Community Housing Development Organization Reallocation
Current Transaction
a. Rental Housing Production Set-Aside
b. Regular Funds
c. Community Housing Development Organization Reeilaoation
10. Revised Obligation
a. Rental Housing Production Set-Aside.
b. Regular Funds
c. Community Housing Development Organization Reailocetion
11. Special Conditions (check applicable box) a. Not ppplicabie
$ 756:000
; 642,500
113,5f~
~ 756,ffD
642,500
b.A~chod lj~SCD
This agreement between the Depm'tment of Housing and Urban Development (HUD) and
(~e Pan~cipibn0 Ju~i~dicdo~tity~-~ ~ad~ ~4Jf~'t~-~e autho~ty of the Home Investment
Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's/Enbty's approved Program De--Application and the HUD ragulahons at 24 CFR
Pal 92(as now in effect and as may be amended from time to time) and this Home Investment Par~erehip Agreement, form HUD..40093, in, iL, ding any speciaJ
condibons, constitute part of this agreement. Subject to the previsions of this agreement, HUD will make the funda for the Fiscal Year sppcitlad, available to the
Parlicidating Judsdlction/Entity upon execution of this agreement by the parties. All funds for the specified Fiscal Year pro,dad by HUD by formula realk)cetien are
covered by this agreement upon execution of an amendment by HUD, without the Participating Judsdiction's execution of the amendment or other consent HUD's
payment of funds under this agreement is subject to the Participating Ju risctictla n's/E ntity's nompliance wi~ HUD's alec'd'onic funds l~'anslar end in formation reporting
procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment,
daobligete funds previously awarded to the Participating Jurisdiction/Entity without ~e Por~cipating Jurisdicfion's/Entity's execution of ~e amendment or other
consent The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repeyabla when the housing no longer
qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Pm'ticipating Jurisdiclk)n agrees to assume eli of the responsibility
for environmentaJ review, decision making, end actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
F~ ~e U.S. Depar~em of Housing and Urban Da~iopment (Name ~d Ti~e)
Mary Ann E. G. Wilson
Manager
For Pa~apaBng Jurisdic~on/E ntJty (Name and Title of Authorized Official)
Date
X
form HUD-40093 (12/91)
INSTRUCTIONS lot Completing the Funding ApprovM ~nd HOME Inve~t-
hunt P,,rmer. Np Agreement, fo~m HUD.40093
Thi~ form 8hould be filled out iff fi~ (5} copies. One (1) copy Ihoukl bo h~d
Jof infommtJoflol purpole~, one (1) cc~oy should bo lent to tho Regicmlf
counting Division (PAD), arid etree (:3) copio~ ~hould be sent to the juri~ciclJofl/
enaty for signalum. ~ ju~emity should be request.d to ~gn ell
oopies ~d keep one (1) copy for its m~xd~ end to sign and tatum two
gmpMs to the HUD Fielcl Office, One (1) of the -~gned ;mples should be ~ent M
Ihe RAD and one (1) ~ould be kept for the CPD office fik~.
1. PlfllolpantNImenfldAddrlls. Enterthejufisdictio~'s/entity'snnmeafld
· emplete address =$ I~own in item 4 of $tandard F~'T~ 424.
2. Participant N~mber. Enter ~e pmlicipant number assigned by ~e HUD
Fmld Of~e for Ihe paricipa~ng ju~dictio~/entity.
3. T=x ID Number. Enter ~e Tex (Emp~oyeq Identi~c~lion Number shown in
item 6 of S~nd~rd Form 424.
4. e. HUD Geegraphle Locater Cede No. Enter ~ appropriate HUD
Geographic Locater Code available from Ihe Geographic Codes Sysmm
Directory (See computer print*out D-71AAC).
b. C~unty Cede. Enter~the appropriate County Code available from the
Geographic Codes System Directo~/(See ~omputer print-out D-71AAC).
S. Appropdatlofl Numbm'. Enter the Appropriation Number Imm the HUD-
185.1 subalsigning funds for the Fiscal Year so4~me of funds for this
I~msaction.
Funding Al~mvel Number. Enter the appropriate funding approval
number sta~ng with '1' for ~e first funding action end numbering caribou-
lively Iheml~ter. Funding approval, may be for the purpole of l~Oee~sing
original ol~igadons, re,,dlocaling funds or for the pu~ose of de~bliga~ng
funds.
7. R~aal Year. Iw'icate the risc. al year ~ource of funds for this ~ansaclion.
Only funds from Ibis fi~cal year are to be included in this I~m~ac~on. (A
lepamte form will be completed for each FYi funds.)
Prevloue Obligation. Enter the total amount of funds that have bee~
i~eviously ebligated fo~ this par~t for this FY ~oume of funds. If this is
~%e funding al~roval form for b~e per'dcipaflt's inilial allocation f~. the fl~cal
year, the amount I~e~ioe;ly obligated will be "0. · If this i~ I lu~ding aplxoval
lorm fo~ the Pt~rPo;e o~ rearlo<=a~ng ~ deobligalMg funds, CPD o~ the HOME
Cash Md Idaflagemem Infommtion System will e~ter the amount from line
10 of the previous funding approved form.
a. Rentel Housing Production Set-Aside. Enter the ~mount of funds, if
any, ~tat am being set-aside for rental production. If this is the funding
approval form for the par~cipant's inilial aflocatio~ for ~e filcal year, the
Imeunt wil be '0." If this it, · funding appmvll form f~' the I~rpose of
ma]localing o~ deobligaling funds, CPD ~' the HOME Cash Ind Manage-
merit Information System willefltm'the amount fi'om line 10.a of ~ previous
lunding apl~oval form.
b. Regu]arFundl, Enl~thek~l~nt~ffund~pre~ou~y~digatecl~3
~ Pef~cipent excopt for IhoM fu~do ~at fulw boo~ lot aoldo for mmaf
producliofl (Item 8 Joss Itom 8.a) and funds pmv~fsly mdocaUd
Cemmunity Hooalng Davit Organlza~ms (item 8 Jess Itom 8.& arid
tiem 8.0). H i~il i$ ~'te lundi~g
~dk)~do~ lot tim ilK:al year. th* amou,t wal b~ '0.- If l~ll b i ~
~IN~ k~m ~ the purpo# of realo=~g o~ d.Q~ig.tlng funds. CpD or
Ihe HOME C~h ~ MmmO~rMm Infofm~ 9ysl.m v~ll enler the
m~ount from line f O.b o~ h pmvlou8 lundng Biq3fovmJ Io.~,
o. Community Hou~ Dev~opmem Organt,.Soea. Ento,.~e amoum
of funds being roalJoceted Ex- Commu~ty Housiflg I~t C~ga~iza-
doffs. If ~is il Ibc lunctng appmveJ lore for Ibc p~lidpeAt*s inJti~ dMealion
Jot Ibc fiscal ~, t~e amount will be '0.' If Ibis is & funding appmvaJ form
nity HouNng DevMopment Orga~.ltions, CPD or Itm HOME Oash and
Management Infommlion ~mtem will ente~ Ihe amount from line 10.o of the
Current Tranee~Jen. Enle~ Ihe t~tel amount of Itmds for this action.
Ir~cate · deobligalion oi~ler by p~aciflg pareflb'mses around ~ amo~t
deoMigated or · minus sign before the amount deebligatad.
e. Rental H~u~lflg ProduoUon ~et-ANde. Of the amount indicated in
item 9, in~licate tho amount of funds, if Iny, Ihat am being set aside for rental
production. If no~e, enter '0.'
b, R~gull~Funde. OflheamountindicatedinitemO,indicatetheamount,
if anY, ti'mt i~ for regular fund~ (item 9 less 9.a and 9.c). ff none, enter '0.'
o. Coatmu~lty Houdng Devetopmeat O,'~nab. aSo~ let-Amkb. Of the
amount indicalld kN item 0, indicate l'~e amou~k If i~y, ~at il for Community
Housing Development O~ganizations (item 0 less ~.a and 9.b).
10. RevVed Obligation. Ente~ the Iotal amo~t of funds available to
jurisd~entity after this Ifan~ac'do~ (itom 8 plus item 9).
e. Rental HoumJng Produeflon ~et-~lde. Enter the total amount of
lunds set-aside f~' rental Ix -':~-'- -"~5on after this I~ln~a~Je~ (item 8.a ldUS item
9.a).
b. RegulerFund~. Enter~elotalamountofregulatfundsavailebleto~e
judsdicborventity after hs trarma~on (itsm 8.b pl~ imm 9.b).
o. Community Houllng Development Orgl~zltion Set*All(b. Enter
the total amount of fufl~ available for Community Housing Development
O~ganizalmfls aflm' b'~is ~enl~c~Jo~ (item 8.0 plus item 9.c).
form HUD.40093
W^S.,.OTO. OC ~ STOCK .0 C.,8~m~0~0 ATTACHMENT A
.... - SIGN FORM
DIRECTIONS
· TO sign up for Direct Deposit, the payee is to read the back of this
form and fill in the information requested in Sections 1 and 2. Then
take or mail this form to the financial institution. The financial m*
stitution will verify the information in Sections 1 and 2, and will com-
plete Section 3. The completed form will be returned to the Govern-
ment agency identified below.
· A separate form must be completed for each type of payment to be
· The claim number and tybe of payment are (xinted mt ~.
checks. (See the sample check on the back of this form.) Titis infom~a-
tion is also stated on beneficiar//annuitant awan:] istle~s and olhe~
documents from the Government agency.
· Payees must keep the Government agency infom3ed of any addeess
changes in order to receive important inforrnati(xl al3~3ut 13erie.s ~
to remain qualified for payments,
sent by Direct Deposit.
A NAME OF PAYEE I~$r, ~'$r, middle initi~lJ
ADDRESS (street, route, P.O. Box, APO/FPO)
SECTION I (TO BE COMPLETED BY PA YEE)
D TYPE OF DEPOSITOR ACCOUNT ~CHECKING [~SAVINC~
E DEPOSITOR ACCOUNT NUMBER
CITY STATE ZiP CODE
TELEPHONE NUMeER
AREA CO DE
B NAME OF PERSON(S) ENTITLED TO PAYMENT
C CLAIM OR PAY ROLL !D NUMBER
Prefix
F TYPE OF PAYMENT (Check only one)
[] social Security [] Fed Salary/Mil. Ch~ilian Pat'
G THIS BOX FOR ALLOTMENT OF PAYMENT ONLY
'TYPE I AMOUNT
Suffix
I
PAYEE/JOINT PAYEE CERTIFICATION JOINT ACCOUNT HOLDERS' CERTIFICATION (qm/on~/
I certify that I am entitled to the payment identified above, and that ~ I certify that I have read and understood the back of this foam, i~c~uding
have read and understood the back of this form. In signing this form, I the SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS.
authorize my payment to be sent to the financial institution named
below to be deposited to the designated account.
SIGNATURE DATE SIGNATURE DATE
SIGNATURE DATE SIGNATUREI DATE
SECTION 2 (TO BE COMPLETED BY PA YEE OR FINANCIAL INSTITUTION)
SECTION 3 {TO BE COMPLETED BY FINANCIAL INSTITUTION)
NAME AND ADDRESS OF FINANCIAL INSTiTUTiON ROUTING NUMRER
DEPOSITOR ACCOUNT TITLE
CHECK
DIGIT
FINANCIAL INSTITUTION CERTIFICATION
I confirm the identity of the above-named payee(s) and the account number and title. As representative of the above-named financial in~tituticm, I cea-
tify that the financial institution agrees to receive and deposit the payment identified above in accordance with 31 CFR Parts 240, 2~9, and 210.
PRINT OR TYPE REPRESENTATIVE'S NAME SIGNATURE OF REPRESENTATIVE I TELEPHONE NUMBER DATE
THE FINANCIAL INSTITUTION SHOULD MAIL THE COMPLETED FORM TO THE GOVERNMENT AGENCY IDENTIFIED ABOVE.
GOVERNMENT AGENCY COPY
PLEASE READ THIS CAREFULLY
All information on this form, including the individual claim number, is required under 31 USC
3322, 31 CFR 209 and/or 210. The information is confidential and is needed to prove entitlement to
payments. The information will be used to process payment data from the Federal agency to the finan-
cial institution and/,or its agent. Failure to provide the requested information may affect the process-
ing of this form ano may delay or prevent the receipt of payments through the Direct Deposit/Elec-
tronic Funds Transfer Program.
INFORMATION FOUND ON CHECKS
Most of the information needed to complete
boxes A, C, and F in Section 1 is printed on your
government check:
Q Be that name is written exactly as it ap-
sure
payee's
pears on the check. Be sure current address is shown.
Q Claim numbers and suffixes are printed here on
checks beneath the date for the type of payment
shown here. Check the Green Book for the location
of prefixes and suffixes for other types of payments.
Q of payment is printed to the left of the amount.
Type
NOT NEGOTIABLE
SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS
Joint account holders should immediately advise both the Government agency and the finan-
cial institution of the death of a beneficiary. Funds deposited after the date of death or ineligibility,
except for salary payments, are to be returned to the Government agency. The Government agency
will then make a determination regarding survivor rights, calculate survivor benefit payments, if any,
and begin payments.
CANCELLATION
The agreement represented by this authorization remains in effect until cancelled by the reci-
pient by notice to the Federal agency or by the death or legal incapacity of the recipient. Upon cancella-
tion by the recipient, the recipient should notify the receiving financial institution that he/she is
doing so.
The agreement represented by this authorization may be cancelled by the financial institution
by providing the recipient a written notice 30 days in advance of the cancellation date. The recipient
must immediately advise the Federal agency if the authorization is cancelled by the financial institu-
tion. The financial institution cannot cancel the authorization by advice to the Government agency.
CHANGING RECEIVING FINANCIAL INSTITUTIONS
The payee's Direct Deposit will continue to be received by the selected financial institution until
the Government agency is notified by the payee that the payee wishes to change the financial in-
stitution receiving the Direct Deposit. To effect this change, the payee will complete a new SF 1199A
at the newly selected financial institution. It is recommended that the payee maintain accounts at
both financial institutions until the transition is complete, i.e. after the new financial institution receives
the payee's Direct Deposit payment.
FALSE STATEMENTS OR FRAUDULENT CLAIMS
Federal law provides a fine of not more than $10,000 or imprisonment for not more than five (5)
years or both for presenting a false statement or making a fraudulent claim.
end Urben Development
LOCCSVoice Response ATTACHMENT A ~
Access Authorization Line of Credit Control System (LOCOS)
OMB Approval No. 2535-0102 (exp. 10/31/93)
Public reporting burden for this collection of information is estimated to arcings. 0.16 hours per response, including the time fo~' reviewing instructions, se&'shing
existing data seumes, gathering and maintaining the data needed, end completing and reviewing the collection of information. Send comments regarding this burden
es~mato o~' any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management O~cor, Office of Information
Policies end Systems, U.S. Department of Housing end Urban Development, Washington, D.C. 20410-3600 and to the Office of Management end Budget, Paparwo~
Reduction Project (2535-0102), Washington, D.C. 20503.
This form is to be completed by the recipient's chief
executive officer or designated representative. Send
notarized original copy to:
U.S. Department of Housing and Urban Development
CFA Support Branch, AISAO
451 Seventh St., SW
Washington, DC 20410-3600
Privs.cy Act Statement: Public Law 97-255, Financial Integrity Act, 31 U.S.C. 3512,
authorizes the Department of Housing and Urban Development (HUD) to collect all the
information (except the Social Security Number (SSN)) which will be used by HUD to
protect disbursement data from fraudulent actions. The purpose el the data is to sefe-
guard the Line of Credit Control Sy stem (LOCCS) from unauthorized access. The data
are used to ensure that individuals who no longer require access to LOCCS have their
s.ccess capability promptly deleted. Failure to provide the information requested on
the form may delay the processing of your approval for access to LOCCS. While the
provision of the SSN is voluntary, HUD uses it as a unique identifier for safeguarding
th e LOCCS from unauthorized access. This information will not be otherwise discio sad
or released outside of HUD, except as permitted or required by law.
1. Type et Function: 2. User ID: (new user lea~e blank)
1 [] New User 3[~ Reset Password
2~]Add/Change Authority 4~--]Terminate User
3. Au~orized User's Name: (last, first, mi) Office Phone No: (include ams. code)
( )
Office Address: (street, city, State & zip)
4. Recipient Organization for which Authority is being Requested :
Tax ID: Organizal~on Name:
5a. Program Code *
5P. Program Name
· sc. Q = Quety Only D = Project Deawdsen
S = Project Set~Jp
A = Admin. Drawdown
6. Aulhor~zed User's Signature & Date
X
I authorize the person identified above to access LOCCS via thc Voice Response System.
7. Approved by: (name&bric)
Office Address: (street, city, State, zip code)
Approving Officiafis Signature & Date:
8. Nom~/ (signature & date):
Warn lng: HUD will prosecute false claims and statements. Conviction may result in chminal and/or civil penalties. (18 U.S.C. 1001,1010,1012; 31 U.S.C. 3729, 3802)
* Contact yotar local HUD Field Offic~ it' c]m'ffication is needed, form HUD-27054 (9/91)
I. Type of Fuecti~p.: Ida~k the numbe~ in, the space for:
a. New U~t -- User does not c~'mntly have a LOC, CS user ID.
b. Add/Change -. User has a curet .user ID - will be changing
the user informatibe or the access privilegas currently granted.
c. Terminate User - will immediately terminate the user's
access authorizations ~ LOCCS.
d. Reset.Pasewetd - will cause the user's password to be reset
to a e-digit random number. The security form will be mailed
back to the user to inform htm~er of the reset password's value.
The user will be required to change the password on the next
access to LOC,,CS.
!. User ID. This block is required to be filled in if the form indicates
function 2, 3, or 4 above. This block will be filled in by the
LOCCS Security Officer for a 'new' ID.
I. User Information: All fields are mandatory. Failura to enter
any of these fields may cause the security request to be re-
jectad.
Enter users last name, first name, and middle initial. Enter
users office phone number. Include area code or indicate FTS.
Enter user office street addras~, city, State and zip code.
· , Recipient Organization for which Authority is being requested.
This will identify the organization the user will be representing.
Enter the 0~an.i.z. aticn,s Tax ID and org.anization name.
5. Program Authority. To identify the HUD program(s) this user
will be a~thorized to ecceas for the recipient organization, enter
the appropriate co<~(s)/names.
Program Names Code
New Communities This I NCTI
Block Grants CDB1
Urban Development Action Grants UDAG
Emergency Shelter Grants EMRG
Housing Development Action Grants HDAG
Appalachian Development ARCP
Section 312 S312
Mobile Home Inspection MFRD
Policy Development & Research PD&R
Housing Counseling HCHS
Special-Needs A~sistance SNAP
HOME Program HOME
Housing Opportunities for People Everywhere #1 HOP 1
Housing O13portunitias for People Everywhere #2 HOP2
Housing Opportunities for Pecpia Everywhere #3 HOP3
Special Purpose Grants SPG
Drug Elimination Grants '-
DRUG
Rapid Housing Payment System RHPS
Rental Rehabilitation A67R
Other (specify th®program name)
Enter either "Q' for Query only access, "D" for Project Drawdown
access, "S" for Project Sat-Up access, or 'A' for Administrative
Drawdown access. Users who select Project Drawdown access,
Project Set-Up access, or Administrative Drawdown access will
automatically receive Query access. Persons who have Project
Set-Up Authority for a given Tax ID cannot also have Project
Drawdown Authority for the same Tax ID.
6. Signature. The signature for whom access is being requested
and the date signed.
7. Approval. Enter the Name, T'Rle, Office Phone, Office Address,
Signature, and Date of the approving official representing the
recipient organization. Approving officials cannot approve
themselves for access to the system.
8. Notary. Signature, Seal, and Date of the official who notarizes
this form.
form HUD-27054
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31071-062292 authorizing certain real estate
options to be entered into in connection with the Home Purchase Assistance Program
for real estate located at 1037 Woodrow Avenue, S. E., which is currently owned by
Albert C. and Judith T. Knelling, and 3222 Courtland Road, N. W., which is
currently owned by Adrian F. Willis, as more particularly set forth in an attachment
to a report from the City Manager under date of June 22, 1992. Ordinance No.
31071-062292 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 22, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
Mr. and Mrs. Albert C. KuellLng, 610 W. Oakdale Drive, Fort Wayne, Indiana
46807
Mr. Adrian F. Willis, 5769 Littleton Road, N. W., Roanoke, Virginia 24012
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31071-062292.
AN ORDINANCE authorizing certain real estate options to be
entered into in Connection with the Home Purchase Assistance
Program; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager be, and he is hereby authorized, for and
on behalf of the City, to execute a Real Estate Option on real
estate located at 1037 Woodrow Avenue, S.E., currently owned by
Albert C. and Judith T. Kuelllng, as more particularly set out in
an attachment to the City Manager's report to Council dated June
22, 1992, a copy of which is on file in the Office of the City
Clerk, upon approval of the form of the Option by the City
Attorney, and upon such other terms and conditions as are provided
therein.
2. The City Manager be, and he is hereby authorized, for and
on behalf of the City, to execute a Real Estate Option on real
estate located at 3222 Courtland Avenue, N.W., currently owned by
Adrian F. Willis, as more particularly set out in an attachment to
the City Manager.s report to Council dated June 22, 1992, a copy of
which is on file In the Office of the City Clerk, upon approval of
the form of the Option by the City Attorney, and upon such other
terms and conditions as are provided therein.
municipal government, an emergency is deemed to
ordinance shall be in full force and effect upon
ATTEST:
In order to provide for the usual daily operation of the
exist, and this
its passage.
City Clerk.
3une 22,
1992
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Execution of Real Estate Options
at 1037 Woodrow Avenue SE and
3222 Courtland Avenue NW under
the Home Purchase Assistance
Program
I. Background:
$220~000 from the Virginia Department of Housing and Community Develop-
ment's Single Family Rehabilitation and Energy Conservation Loan Program~
and $240~000 in Community Development Block Grant (CDBG) funds were
allocated to the Home Purchase Assistance Program by City Council on
3une 26, 1989, allowing the City to provide loans to low-moderate income
households agreeing to buy and repair approximately 18-20 certain ident-
ified substandard houses. The Program is administered jointly by the City
and the Roanoke Redevelopment and Housing Authority (RRHA), as outlined
in the City's current contract for services with RRHA.
Real Estate Options were selected as the best way to allow the City to
implement the Home Purchase Assistance Program. These Options define
the property owner's and the City's responsibilities under the Program,
establish a purchase price for the property, allow the City to access
the property, and market the property for sale to qualifying low and
moderate income purchasers in the Program through assignment of the
Real Estate Option. This provides for a direct sale of the property
from the current owner to the purchaser selected through the Program.
The City will not exercise any Option and will not actually purchase
any property in the Program. Should the City be unable to find a buyer
for the property, the Real Estate Option would be allowed to expire.
Council previously authorized the City Manager to execute Options with
individual property owners of several properties to be included in the
Home Purchase Assistance Program.
II. Current Situation:
Real Estate Options have been executed by the owners of vacant single-
family homes, as outlined in Attachments A & B. Housing Development
staff has determined that the offered price is reasonable to allow
homes to be included in the Program.
Council authorization to the City Manager to execute Real Estate Options
(Attachments A & B) with the owners of the properties is necessary to
allow these properties to be marketed through the Program.
Page 2
3une 22, 1992
III.
Issues:
A. Cost to the City
B. Effect on Housing Conditions
C. Timing
IV. Alternatives:
A. Authorize the City Manager to execute Real Estate Options as outlined
in Attachments A & Er to be approved as to form by the City Attorney,
with the owners of these properties selected for the Home Purchase
Assistance Program.
Cost to the City would be $1.00 per Option. Under separate sub-
sequent action, Council will be asked to approve assignment of
the Options to qualifying purchasers under the Program and
authorize loaning CDBG funds allowing the purchase and rehabilitation
of the properties to occur.
Effect on housing conditions will be positive as two additional
home-ownership opportunities will be provided to iow-moderate
income households. Owner occupancy and rehabilitation of two
additional vacant substandard houses will provide significant
contribution toward stabilization and rejuvenation within each
neighborhood.
3. Timing is such that prompt execution of these Options will allow
immediate marketing of the houses.
B. Do not authorize the City Manager to execute Real Estate Options as
outlined in Attachments A & B, to be approved as to form by the City
Attorney with the owners of these properties selected for the Home
Purchase Assistance Program.
1. Cost of the City can be recognized as lost opportunity cost.
Effect on housing conditions will be negative, as home ownership
opportunities will not be provided to low-moderate income house-
holds in the Southeast and Northwest quadrants of the City.
3. Timing would not be an issue.
Page 3 2une 22, 1992
V. Recommendation:
Adopt Alternative A, thereby authorizing the City Manager to execute
Real Estate Options as outlined in Attachments A & B, to be approved
as to form by the City Attorney, with the owners of these properties
selected for the Home Purchase Assistance Program.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:BC
(CR.65.1,2,3)
CC:
City Attorney
Director of Finance
Director of Public ~Vorks
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
ATTACHMENT A
1037 Woodrow Avenue SE and Adjacent Lot
Official Tax Map ##1M82# and 4141523
OPTION PRICE
CITY ASSESSMENT
CITY ASSESSMENT
House & Lot
Additional Lot
TOTAL ASSESSED VALUE
$30,000.00
24,100.00
3~000.00
$27,100.00
REAL ESTATE OPTION
THIS REAL ESTATE OPTION (hereinafter referred to as
"Option"), made this 20th day of May
between Albert C. & 3udith T. Kuelling
"Grantor"), and the CITY OF ROANOKE,
to as "Grantee").
WIT N ESSETH:
, 1992, by and
(hereinafter referred to as
VIRGINIA (hereinafter referred
I. GRANT OF OPTION. For and in consideration of One
Dollars ($ 1.00 .), and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, Grantor gives
and grants to Grantee, its successors and assigns~ the exclusive~
assignable and irrevocable right and option to purchase the property~
more particularly described in Section No. 2 of this Option, together
with ail easements, rights and appurtenances attached thereto, and ail
improvements thereon (hereinafter referred to as "Real Estate"). By
giving and granting this Option to Grantee, Grantor certifies that
Grantor, and only Grantor, owns the Real Estate in fee simple.
follows:
DESCRIPTION OF REAL ESTATE. The Real Estate is described as
i037 Woodrow Avenue SE. and adjacent lot
Two parcels in the City of Roanoke, Virginia,
City of Roanoke Official Tax Nos. 414182~ & ~1#1823,
consisting of approximately 0.22 acres,
more particularly described on the map
attached hereto, labeled Exhibit A, and
incorporated by reference herein, together
with all easements, rights of way, water
rights, appurtenances and improvements
thereto belonging, the legal description
for which is Lot 24 and Lot 23, Block 5~ Morningside
Heights.
3. TERM OF OPTION. This Option shall commence on the date and at
the time of execution of this Option by Grantor and Grantee. This
Option shall expire at 11:59 p.m., on August 31) 1992) unless
earlier exercised or terminated by Grantee.
~. EXERCISE OF OPTION. This Option shall be deemed vatidly
and effectively exercised if notice of the exercise hereof is either
sent by certified mail to Grantor at Albert C. & Judith T. Kuellin~
610 ~/ Oakdale Dr.~ Ft ~/a)'ne IN #6807, or delivered in person to grantor, on or
before the expiration date and time of this Option. Notice of such exercise
which is given by certified mail shall be deemed effective when depo-
sited in the mail as aforesaid. For the period that this Option is
effective, neither Grantor nor Grantor's empJoyees~ agents, tenants or
representatives shall use or alter the Real Estate in a manner which
would adversely affect its use by Grantee, and Grantor shall not sell~
encumber~ or otherwise transfer or dispose of the Real Estate to any
other party. The exercise of this Option shall result in Grantor
selling and conveying the Real Estate to Grantee, and Grantee purchas-
ing and accepting the Real Estate from Grantor, for the amount of
the Purchase Price, subject to the terms and conditions contained in
this Option. Grantee reserves for it and its successors and assigns
the right to terminate this Option at any time for cause or no cause
at ali, either before or after the assignment of this Option.
5. FAILURE TO EXERCISE OPTION. If Grantee does not exercise
this Option, Grantor shall have no rights or claims against Grantee.
6. INSURANCE. Upon execution of this Option, Grantor shall
maintain general liability insurance on the real estate during the
- 2 -
term of this Option, or any extension of said term, in an amount of
$300~000 ~ and shall supply Grantee with a Certificate of
insurance, demonstrating that Grantee is a named insured on the policy
of general liability insurance.
7. RIGHT OF ENTRY AND MARKETING OF REAL ESTATE. After the
execution of this Option by Grantor and Grantee, and either before or
after the exercise of this Option by Grantee~ Grantee~ or its agents
or employees, may enter upon the Real Estate and perform ail sur-
veying, engineering, soil borings, appraisals, estimates of repairs
and other tests and acts deemed necessary by Grantee to satisfy
Grantee that the Real Estate is suitable for the uses and purposes
intended by Grantee and is suitable for the Home Purchase Assistance
Program (hereinafter referred to as the "Program"). All such tests
and acts shall be performed at reasonable hours and at Grantee's cost
and expense. In addition, Grantee shall be entitled to publicize
the Real Estate for sale, endeavor to identify a purchaser for the
Real Estate, place a "For Sale" sign on the Real Estate, show the
property to prospective purchasers, and take other reasonable and
appropriate action deemed necessary by the Grantee to sell the Real
Estate. Under no circumstances shall this section create any rights
in the Grantor or impose any obligations upon the Grantee.
8. REAL ESTATE MAINTENANCE. Grantor shall maintain the Real
Estate and adjoining sidewalks and walkways in a safe and attractive
manner during the term of this Option, and in the event of the exer-
cise of this Option, until the date of closing.
9. RISK OF LOSS. Grantor shall bear any risk of loss of the
Real Estate during the term of this Option, or, in the event of the
exercise of this Option, until the date of closing.
10. ASSIGNMENT. Grantee may assign this Option by written noti-
fication to Grantor. Grantor shall not assign this Option, unless
approved in writing by Grantee, and Grantee's approval of such an
assignment may be withheld for any reason or no reason at all. If
the Grantor assigns this Option, all references in this Option to
the Grantor shall apply to the assignee. If the Grantee assigns this
Option, all references in this Option to the Grantee shall apply to
the assignee. In the event of an assignment by either the Grantor or
the Grantee, no claim may be asserted against the assignor based upon,
arising out of~ or related to this Option.
11. PURCHASE PRICE. The purchase price for the Real Estate shall
be Thirty-Thousand and NO/100 DOLLARS ($30r000.00).
12. PAYMENT OF PURCHASE PRICE. The purchase price for the Real
Estate shall be payable at closing.
13. CLOSING. If this Option is exercised, closing of the sale
of the Real Estate shall be held within sixty (60) days of the date
on which Grantor receives notice of Grantee's exercise of this Option,
or as soon thereafter as may be practically possible. Closing shall
be held in Room 170~ Municipal Building, 215 Church Avenue, Roanoke,
Virginia, or ar some other location selected by the City and mutually
satisfactory to the parties. At closing, Grantor shall execute,
acknowledge, and deliver to Grantee, a general warranty deed,
with modern English covenants of title, in form satisfactory and
acceptable to the Grantee, conveying the Real Estate to Grantee,
free and clear of all liens, tenancies, encumbrances, material
defects, and exceptions, other than current taxes, and any other
matters that may have been approved by Grantee in writing after
examination of title. Said deed shall be prepared at Grantor's
expense. Grantor shall pay grantor's tax, and all documentary,
transfer, and excise taxes imposed upon that conveyance. Grantor
shall execute and deliver a non-foreign affidavit to Grantee at
closing in the form required by Section it~45 of the Internal Revenue
Code; otherwise, Grantee will withhold a portion of the Purchase Price
and remit the same to the Internal Revenue Services for the account of
Grantor as required by law. Grantor also shall execute, acknowledge,
and deliver any of the instruments, documents, and assurances required
or requested by Grantee or a title insurance company in order to con-
summate this transaction and effect the conveyance of the Real Estate
to Grantee as herein provided, including, without limitation, a ven-
dor's affidavit in form satisfactory and acceptable to Grantee's coun-
sel. Possession of the Real Estate shall be delivered to Grantee at
the closing, in the same condition as it now is, ordinary wear and
tear only excepted, free and clear of the rights or claims of any
other party. All warranties and representations of Grantor, and any
covenants and obligations of Grantor hereunder which remain unper-
formed upon ciosin§, shall survive the closing.
l#. GRANTEE UNABLE TO CLOSE SALE. The terms of this Option
not~vithstanding, should Grantee be unable or unwilling for any reason
to close on the sale of the Real Estate, including being determined
ineligible for the Home Purchase Assistance Program by the Virginia
Housing Development Authority, after the exercise of this Option,
this Option shall terminate ~vithout any liability incurred by Grantee,
Grantee's assigns, successors, administrators, executors, officers,
agents, employees, or any and all of Grantee's predecessors in inte-
rest of this Option, if any.
15. GRANTOR UNABLE TO CLOSE SALE. If Grantor fails to close
on the sale of the Real Estate for any reason, Grantor shall pay
Grantee and its assigns, and all of Grantee's predecessors in inte-
rest of this Option, if any, ail costs incurred, including costs
incurred in the arrangement of the rehabilitation and financing for
the sale of the Real Estate.
16. INDEMNITY. Grantor shall indemnify and hold Grantee,
its officers, agents, employees, successors, assigns, executors
and administrators, and any and all of Grantee's predecessors in
interest of this Option, if any, harmless from any and ail claims,
damages, losses, expenses, costs and attorney fees, as a result
of, arising out of, or relating to the performance by Grantee under
this Option.
17. TAXES. At closing, Grantor shall be responsible for and
pay ail real estate taxes upon the subject Real Estate to be pro-
rated as of the Date of Closing.
- 6 -
lg. SUCCESSORS. The parties agree and fully understand
that this Option shall be binding upon the parties, their heirs,
successors, assigns, executors and administrators.
19. ENTIRE AGREEMENT. This Option contains and constitutes
the entire agreement of the parties regarding the subject matter
hereof~ and there are no other agreements, written or oral, between
the parties affecting the subject matter hereof. No amendment of
this Option shall be effective unless the same is made in writing and
signed by the parties hereto.
20. THIRD PARTY. This Option creates no rights in any party,
except Grantor and Grantee.
21. DETERMINATIONS~ FINDINGS AND CONCLUSIONS. All determina-
tions~ findings and conclusions made by Grantee under this Option
shall be made in the sole and absolute discretion of Grantee~ and
Grantor shall have no rights~ claims or causes of action against
Grantee, its officers~ agents~ employees, successors, assigns, exe-
cutors and administrators, and any and all of Grantee's predecessors
in interest of this Option, if any, for Grantee's determinations,
findings and conclusions.
22. NOTICES. Notice of exercise of this Option shall be given
in the form attached as Exhibit B and in the manner set forth in this
Option. All other notices, requests or other correspondence relating
to this Option shali be sent by certified mail, postage prepaid, by
each party to the other party hereto ar the addresses specified below
or at such other address as a party may by written notice give as the
w ? _
address to which such future notices, requests and correspondence
shall be sent hereunder:
GRANTOR:
Albert C. & ~udith T.
610 W Oakdale Dr
Ft Wayne IN q6807
Kuelling
GRANTEE: W. Robert Herbert, City Manager
City of Roanoke
36# Municipal Building
Roanoke, Virginia 24011
w/copy to: Ronald H. Miller, Building Commissioner/
Zoning Administrator, City of Roanoke
Room 170, Municipal Building
Roanoke~ Virginia 24011
23. CONSTRUCTION. The interpretation, construction, and
performance of this Option shall be governed by the laws of the
Commonwealth of Virginia. All headings of sections of this Option
are inserted for convenience only, and do not form part of this Option
or limit, expand, or otherwise alter the meaning of any provisions
hereof. This Option shall be executed in duplicate~ each of which
shall be deemed to be an original. This Option shall be construed
without regard to any presumption or rule requiring construction
against the party causing the Option to be drafted.
24. RECORDING. This Option shall be recorded in the land
records of the Office of the Clerk of the Circuit Court of the
City of Roanoke.
EXECUTED and DELIVERED by Grantor and accepted by Grantee as
of this 20th day of Ma)' , 1992 .
GRANTOR:
ATTEST:
GRANTEE:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker) City Clerk
By
W. Robert Herbert, City Manager
-- )
~ ) To-wit:
~reby certify that the foregoing Real Estate Option Agreement
as acknowledged before me by Albert C. & Judith T. Kuelling
, this~.~9 day of . , 1992.
My Commission expires: ~ ~ /~y .
Notary Public ~
COMMONWEALTH OF VIRGINIA
)
CITY OF ROANOKE }
To-wit:
I hereby certify that the foregoing Real Estate Option Agreement
was acknowledged before me by W. ROBERT HERBERT and MARY F. PARKER,
City Manager and City Clerk, respectively, of the CITY OF ROANOKE,
VIRGINIA, on behalf of that municipal corporation, this day of
, 1992.
My Commission expires:
Notary PubLic
- 9 -
'-' [--.I
APP~AISAL I,.,1A P
CiTY OF ROANOJ~£.VA.
~H~.T ~_~o. 4 14
EXERCISE OF OPTION
I or we the undersigned do hereby exercise the Option dated
~ 1991, assigned to me or us by the City of Roanoke.
This Exercise of Option is done pursuant to the Agreement of Assign-
ment dated ~ 19 .
(SEAL)
(SEAL)
COMMONWEALTH OF VIRGINIA )
) To-wit;
CITY OF ROANOKE )
I hereby certily that
appeared before me and acknowledged the [oregoing Exercise o[ Option
on this__ day o~[ ~ 19__,
My Commission expires:
Notary Public
ATTACHMENT B
3222 Courtland Avenue NW and Adjacent Lot
Official Tax Map #2060312 and 2060303
OPTION PRICE
CITY ASSESSMENT House & Lot
CITY ASSESSMENT Additional Lot
TOTAL ASSESSED VALUE
$33,600.00
28,100.00
5~500.00
$33,600.00
REAL ESTATE OPTION
THIS REAL ESTATE OPTION (hereinafter referred to as
"Option")~ made this 10th day of 3une ~ 1992, by and
between Adrian F. Willis (hereinafter referred to as "Grantor"), and
the CITY OF ROANOKE, VIRGINIA (hereinafter referred as "Grantee").
W I T N E S S E T H:
1. GRANT OF OPTION. For and in consideration of One
Dollars ($ 1.00 ), and other good and valuable consideration, the
receipt and sufficiency of which is h~reby acknowledged, Grantor gives
and grants to Grantee, its successors and assigns, the exclusive,
assignable and irrevocable right and option to purchase the property,
more particularly described in SEction No. 2 of this Option, together
with all easements, rights and appurtenances attached thereto~ and all
improvements thereon (hereinafter relerred to as "Real Estate"). By
giving and granting this Option to Grantee, Grantor certifies that
Grantor~ and only Grantor, owns the Real Estate in fee simple.
follows:
DESCRIPTION OF REAL ESTATE. The Real Estate is described as
3222 Courtland Avenue NW. and adjacent lot
Two parcels in the City of Roanoke, Virginia,
City of Roanoke Official Tax Nos. 2060312 & 2060303,
consisting of approximately 0.712 acres,
more particularly described on the map
attached hereto, labeled Exhibit A, and
incorporated by reference herein, together
with ali easements, rights of way, water
rights, appurtenances and improvements
thereto belonging, the legal description
for which is Acreage Watts Farm.
3. TERM OF OPTION.
the time of execution of this Option by Grantor and Grantee.
Option shall expire at 11:59 p.m.~ on September 30~ 1992~
earlier exercised or terminated by Grantee.
This Option shall commence on the date and at
This
unless
~. EXERCISE OF OPTION. This Option shall be deemed validly
and effectively exercised if notice of the exercise hereof is either
sent by certified mail to Grantor at Adrian F. ~Villis 5769 Littleton
Road N~V Roanoke VA 2/~012~ or delivered in person to grantor~ on or
before the expiration date and time of this Option. Notice of such exercise
which is given by certified mail shall be deemed effective when depo-
sited in the mail as aforesaid. For the period that this Option is
effective~ neither Grantor nor Grantor's employees~ agents~ tenants or
representatives shall use or alter the Real Estate in a manner which
would adversely affect its use by Grantee~ and Grantor shall not sell~
encumber~ or otherwise transfer or dispose of the Real Estate to any
other party. The exercise of this Option shall result in Grantor
selling and conveying the Real Estate to Grantee, and Grantee purchas-
ing and accepting the Real Estate from Grantor~ for the amount of
the Purchase Price~ subject to the terms and conditions contained in
this Option. Grantee reserves for it and its successors and assigns
the right to terminate this Option at any time for cause or no cause
at all~ either before or after the assignment of this Option.
5. FAILURE TO EXERCISE OPTION. If Grantee does not exercise
this Option, Grantor shall have no rights or claims against Grantee.
6. INSURANCE. Upon execution of this Option, Grantor shall
n~aintair~ .general liability insurar~ce on the real estate during the
term of this Option, or any extension of said term, in an amount of
$300~000 , and shall supply Grantee with a Certificate of
Insurance, demonstrating that Grantee is a named insured on the policy
of general liability insurance.
7. RIGHT OF ENTRY AND MARKETING OF REAL ESTATE. After the
execution of this Option by Grantor and Grantee, and either before or
after the exercise of this Option by Grantee~ Grantee, or its agents
or employees~ may enter upon the Real Estate and perform all sur-
veying, engineering, soil borings~ appraisals~ estimates of repairs
and other tests and acts deemed necessary by Grantee to satisfy
Grantee that the Real Estate is suitable for the uses and purposes
intended by Grantee and is suitable for the Home Purchase Assistance
Program (hereinafter referred to as the "Program"). All such tests
and acts shall be performed at reasonable hours and at Grantee's cost
and expense. In addition~ Grantee shall be entitled to publicize
the Real Estate for sale, endeavor to identify a purchaser for the
Real Estate, place a "For Sale" sign on the Real Estate, show the
property to prospective purchasers, and take other reasonable and
appropriate action deemed necessary by the Grantee to sell the Real
Estate. Under no circumstances shall this section create any rights
in the Grantor or impose any obligations upon the Grantee.
8. REAL ESTATE MAINTENANCE. Grantor shall maintain the Real
Estate and adjoining sidewalks and walkways in a safe and attractive
manner during the term of this Option~ and in the event of the exer-
cise of this Option, until the date of closing.
9. RISK OF LOSS. Grantor shall bear any risk o£ loss of the
Real Estate during the term of this Option~ or~ in the event of the
exercise of this Option~ until the date of closing.
10. ASSIGNMENT. Grantee may assign this Option by written noti-
fication to Grantor. Grantor shall not assign this Option~ unless
approved in writing by Grantee~ and Grantee's approval of such an
assignment may be withheld for any reason or no reason at all. If
the Grantor assigns this Option~ all references in this Option to
the Grantor shall apply to the assignee. If the Grantee assigns this
Option~ all references in this Option to the Grantee shall apply to
the assignee. In the event of an assignment by either the Grantor or
the Grantee~ no claim may be asserted against the assignor based upon,
arising out of~ or related to this Option.
il. PURCHASE PRICE. The purchase price for the Real Estate shall
be Thirty-Three Thousand Six Hundred and NO/100 DOLLARS ($33~600.00).
12. PAYMENT OF PURCHASE PRICE. The purchase price for the Real
Estate shall be payable at closing.
13. CLOSING. If this Option is exercised~ closing of the sale
of the Real Estate shall be held within sixty (60) days of the date
on which Grantor receives notice of Grantee's exercise of this Option,
or as soon thereafter as may be practicaliy possible. Closing shall
be held in Room 170, Municipal Building, 213 Church Avenue, Roanoke,
Virginia, or at some other location selected by the City and mutually
satisfactory to the parties, ht closing, Grantor shall execute~
acknowled§e~ and deliver to Grantee, a genera] warranty deed,
with modern English covenants of title~ in form satisfactory and
acceptable to the Grantee, conveying the Real Estate to Grantee,
free and clear of all liens, tenancies, encumbrances, material
defects, and exceptions, other than current taxes, and any other
matters that may have been approved by Grantee in writing after
examination of title. Said deed shall be prepared at Grantor's
expense. Grantor shall pay grantor's tax, and all documentary,
transfer, and excise taxes imposed upon that conveyance. Grantor
shall execute and deliver a non-foreign affidavit to Grantee at
closing in the form required by Section 1¢45 of the Internal Revenue
Code; otherwise, Grantee will withhold a portion of the Purchase Price
and remit the same to the Internal Revenue Services for the account of
Grantor as required by law. Grantor also shall execute, acknowledge,
and deliver any of the instruments, documents, and assurances required
or requested by Grantee or a title insurance company in order to con-
summate this transaction and effect the conveyance of the Real Estate
to Grantee as herein provided, including, without limitation, a yen~
dor's affidavit in form satisfactory and acceptable to Grantee's coun-
sel. Possession of the Real Estate shall be delivered to Grantee at
the closing, in the same condition as it now is~ ordinary wear and
tear only excepted, free and dear of the rights or claims of any
other party. All warranties and representations of Grantor, and any
covenants and obligations of Grantor hereunder which remain unper-
formed upon closing, shall survive the closing.
it. GRANTEE UNABLE TO CLOSE SALE. The terms of this Option
notwithstanding, shouid Grantee be unable or'unwilling for any reason
to close on the sale of the Real Estate, including being determined
ineligible for the Home Purchase Assistance Program by the Virginia
Housing Development Authority, after the exercise of this Option,
this Option shall terminate without any liability incurred by Grantee,
Grantee's assigns, successors, administrators, executors, officers,
agents~ employees, or any and all of Grantee's predecessors in inte-
rest of this Option, if any.
15. GRANTOR UNABLE TO CLOSE SALE. If Grantor fails to close
on the sale of the Real Estate for any reason, Grantor shall pay
Grantee and its assigns, and ail of Grantee's predecessors in inte-
rest of this Option, if any, ali costs incurred, including costs
incurred in the arrangement of the rehabilitation and financing for
the sale of the Real Estate.
16. INDEMNITY. Grantor shall indemnify and hold Grantee,
its officers, agents, employees, successors, assigns, executors
and administrators, and any and all of Grantee's predecessors in
interest of this Option, if any, harmless from any and all claims,
damages, losses, expenses, costs and attorney fees, as a result
of, arising out of, or relating to the performance by Grantee under
this Option.
17. TAXES. At dosing, Grantor shall be responsible for and
pay ail reai estate taxes upon the subject Real Estate to be pro-
rated as o£ the Date of Closing.
- 6 -
ig. SUCCESSORS. The parties agree and fully understand
that this Option shall be binding upon the parties~ their heirs,
successors~ assigns, executors and administrators.
19. ENTIRE AGREEMENT. This Option contains and constitutes
the entire agreement of the parties regarding the subject matter
hereof~ and there are no other agreements~ written or oral, between
the parties affecting the subject matter hereof. No amendment of
this Option shall be effective unless the same is made in writing and
signed by the parties hereto.
20. THIRD PARTY. This Option creates no rights in any party,
except Grantor and Grantee.
21. DETERMINATIONS~ FINDINGS AND CONCLUSIONS. All determina-
tions, findings and conclusions made by Grantee under this Option
shall be made in the sole and absolute discretion of Grantee, and
Grantor shall have no rights, claims or causes of action against
Grantee, its officers~ a§ents~ employees~ successors~ assigns~ exe-
cutors and administrators~ and any and all of Grantee's predecessors
in interest of this Option, if any, for Grantee's determinations,
findings and conclusions.
22. NOTICES. Notice of exercise of this Option shall be given
in the form attached as Exhibit B and in the manner set forth in this
Option. All other notices~ requests or other correspondence relating
to this Option shall be sent by certified mail, postage prepaid, by
each party to the other party hereto at the addresses specified beIow
or at such other address as a party may by written notice ~ive as the
- 7 -
ATTEST:
GRANTEE:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By
Robert Herbert, City Manager
the foregoing
was ackn°wledged bef°re me bl this ~/...~day of
My Commi,,lon
Notary Public
COMMONWEALTH OF VIRGINIA
)
CITY OF ROANOKE )
To-wit:
I hereby certify that the foregoing Real Estate Option Agreement
was acknowledged before me by W. ROBERT HERBERT and MARY F. PARKER,
City Manager and City Clerk, respectively, of the CITY OF ROANOKE,
VIRGINIA, on behalf of that municipal corporation, this day of
, 1992.
My Commission expires:
Notary ?ubiic
address to which such future notices, requests and correspondence
shall be sent hereunder:
GRANTOR:
Adrian F. Willis
3769 Littleton Road NW
Roanoke, VA 2#0[2
GRANTEE: W. Robert Herbert, City Manager
City of Roanoke
36# Municipal Building
Roanoke~ Virginia 2#0ti
w/copy to: Ronald H. Miller, Building Commissioner/
Zoning Administrator, City of Roanoke
Room 170, Municipal Building
Roanoke, Virginia 2#011
23. CONSTRUCTION. The interpretation, construction, and
performance of this Option shall be governed by the laws of the
Commonwealth of Virginia. All headings of sections of this Option
are inserted for convenience only, and do not form part of this Option
or limit, expand, or otherwise alter the meaning of any provisions
hereof. This Option shall be executed in duplicate, each of which
shall be deemed to be an original. This Option shall be construed
without regard to any presumption or rule requiring construction
against the party causing the Option to be drafted.
24. RECORDING. This Option shall be recorded in the land
records of the Office of the Clerk of the Circuit Court of the
City of Roanoke.
EXECUTED and DELIVERED by Grantor and accepted by Grantee as
of this 10th day of June , 1992 .
GRANTOR:
(SEAL)
EXERCISE OF OPTION'
I or we the undersigned do hereby exercise the Option dated
, 1991, assigned to me or us by the City of Roanoke.
This Exercise of Option is done pursuant to the Agreement of Assign-
merit dated , 19 ·
(SEAL)
(SEAL)
COMMONWEALTH OF VIRGINIA )
) To=wit:
CITY OF ROANOKE )
I hereby certify that
appeared before me and acknowledged the foregoing Exercise of Optmn
on this day of , 19__.
My Commission expires:
Notary Public
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
July 6, 1992
File #60-450-258
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31072-062292 amending and reordaining certain
sections of the 1991-92 General and Capital Funds Appropriations, providing for the
transfer of $207,168.00, in connection with the Hotel Roanoke/Conference Center
project and Commission. Ordinance No. 31072-062292 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely, ~. ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Brian J. Wishneff, Chief, Economic Development
Mr. Phillip F. Sparks, Economic Development Specialist
Mr. Barry L. Key, Manager, Office of Management and Budget
~N THE COUNCIL OF THE CITY OF ROANOKE~
V~RG~N~
The 22nd day of June, 1992.
No. 31072-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT
Roanoke that certain sections
Funds Appropriations, be, and
reordaineC to read as follows,
General Fun~
ADDronriations
ORDAINED by the Council of the City of
of the 1991-92 General and Capital
the same are hereby, amended and
in part:
Nondepartmental
Transfers to Other Funds (1-2) ....................
Capital Fund
Appropriations
General Government
Conference Center (3) .............................
$11,976,023
10,761,860
$11,690,378
422,168
1) Transfers to
Debt Service
Fund
2) Transfers to
Capital Fund
3) Appropriation
From General
Revenue
(001-004-9310-9512)
(001-004-9310-9508)
(008-002-9653-9003)
$(207,168)
207,168
207,168
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of
City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
June 22, 1992
Hotel Roanoke/Conference Center
Transfer of Funds from Account #001 004 9310 9512 to
Account #008 002 9653 9003
II.
III.
BACKGROUND:
A. Planning, architectural and engineering cost related to the Hotel
Roanoke/Conference Center have previously been funded from excess Debt
Service Funds, Account g001 004 9310 9512.
B. Hotel Roanoke/Conference Center will continue to require funding to support the
physical project as well as the Conference Center Commission.
CURRENT SITUATION:
A. Excess fi~nding is available in the Debt Service Account #001 004 9310 9512 in
the amount of $207,168 as of June 16, 1992.
B. Capital Fund Account #008 002 9653 9003 has previously been established for
the Conference Center.
C. Efforts by City of Roanoke. Virginia Tech and Faison Associates are moving
forward.
ISSUES:
A. Funding.
B. Economic Development.
C. Timing.
IV.
Vo
ALTERNATIVES:
A. City Council authorize Director of Finance to transfer all excess funds from the
Debt Service Account #001 004 9310 9512, $207,168 as of June 16, 1992, to the
Capital Fund Account ~'ff)08 002 9653 9003.
1. Funding is presently available from excess funds in the Debt Service
Account #001 004 9310 9512.
2. Timing is crucial for the excess funds to be obligated for use on the Hotel
Roanoke/Conference Center project prior to July 1, 1992.
3. Economic Develol~ment will continue on the Hotel Roanoke/Conference
Project.
B. City Council not authorize Director of Finance to transfer all excess funds from
the Debt Service Account #001 004 9310 9512, $207,168 as of June 16, 1992,
to the Capital Fund Account #008 002 9653 9003.
1. Funding would still be needed to continue work on the Hotel
Roanoke/Conference Center Project.
Timing would not be an issue.
Economic Development of the Hotel Roanoke/Conference Center project
would be negatively impacted with this loss of funding.
Recommend Alternative A, authorize Director of Finance to transfer all excess funds
from the Debt Service Account #001 004 9310 9512, $207,168 as of June 16, 1992, to
the Capital Fund Account #008 002 9653 9003.
Respectfully submitted,
° aenr~geHrerbert
WRH/PFS: kkd
cc: City Attorney
Director of Finance
Manager, Management and Budget
RECOMMENDATION:
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CItY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #60-183-70-33-305-67
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31073-062292 amending and reordairdng certain
sections of the 1991-92 General Fund Appropriations, providing for the transfer of
$42,478.00 from Maintenance of Fixed Assets - Contingency to Maintenance Third
Party Contract - Building Maintenance, in connection with certain work to be
performed at Fire Station No. 11, Buena Vista Recreation Center, Youth Haven,
Public Works Service Center, and Mill Mountain Zoo. Ordinance No. 31073-062292
was adopted 'by the Council of the City of Roanoke at a regular meeting held on
Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Enc.
pc'
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Rawleigh W. Quarles, Fire Chief
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. James D. Ritchie, Director, Human Development
Mr. Jack E. Trent, Manager, Youth Haven I
Mr. Barry L. Key, Manager, Office of Management and Budget
'tN THE COUNC?L OF THE C?TY OF RO,~NOKE, V?RG?N?A
The 22nd day of June, 1992.
No. 31073-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Public Works
Building Maintenance (1) ........................... $20,365,785
3,226,220
Non-Departmental
11,933,545
Contingency - General Fund (2) ..................... 144,185
1) Maintenance 3rd
Party Contract
2) Maintenance of
Fixed Assets -
Contingency
(001-052-4330-3056)
(001-002-9410-2201)
$ 42,478
(42,478)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 22, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: Fund Appropriation
Maintenance of Fixed Assets
Background
A. FY 91 - 92 Budget designated funds to provide for Maintenance
of Fixed Assets.
Building Maintenance Department is responsible for the maint-
enance of the City's Fixed Assets.
Attachment "A" is a list of identified needs in City Facilities
costing less than $15,000.00 each.
II.
Current Situation
Council's Transfer of Funds is necessary to provide for work to be
done as listed on Attachment "A". Each project costs less than
Si5,000.00.
III. Issues
A. Need
B. Timeliness
C. Fund Availability
PAGE 2
IV. Alternatives
mJ
Council transfer $42,478.00 to Building Maintenance Account
#001-052-4330-3056 to provide funds to complete maintenance
projects on Attachment "A".
1. Need - necessary repairs to City Facilities listed can be
completed.
2. Timeliness - necessary repairs can be accomplished in the
most timely fashion in this manner.
3. Fund availability - Designated funds are available in the
Maintenance of Fixed Assets Contingency Account.
Council not transfer requested funds
1. Need - Necessary repairs could not be accomplished.
2. Timeliness would not be an issue in this alternative.
Fund availability - Funds designated for Maintenance of Fixed
Assets would not be expended in this alternative.
V. Recommendation
mo
Council concur with Alternative "A" - trasnfer $42,478.00 from Fixed
Asset Contingency Account 001-002-9410-2201 to Building Maintenance
Account #001-052-4330-3056.
\Respectfully,
~ Robert Herbert
Ck~ty Manager
cc: Director of Finance
City Attorney
Director of Public Works
ATTACH~IENT 'A'
II.
III ·
IV.
Po
FIRE STATION #11
Replace two Heat Pump Air Handlers
BUENA VISTA RECREATION CENTER
Repairs to deteriorated wood on exterior and
painting of exterior.
YOUTH HAVEN
Repairs to gutters, deteriorated wood on exterior
and painting of exterior.
PUBLIC WORKS SERVICE CENTER
Coating of 59,000 square feet of roof with fibrated
roof coating.
Mill Mountain Zoo - Castle Building
Alterations necessary for Certification of Zoo.
$2,250.00
7,046.00
9,472.00
13,710.00
10,000.00
TOTAL OF MAINTENANCE TO FIXED ASSETS $ 42,478.00
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA Ii. EAKIN
I~puty City Clerk
July 6, 1992
File #468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31074-062292 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1992, through June 30, 1993, in the total amount of $257,801.00, based on
estimated quantities. Resolution No. 31074-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely, ~O.A~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. D. Darwin Roupe, Manager, Generai Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir//nia 2~01 I
Telephone: (703) 981-2341
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #468B
Mr. B. L. Driskill, Jr.
Regional Sales Manager
Griffin Pipe Products Co.
Box 740
Lynchburg, Virginia 24505
Dear Mr. Driskill:
I am enclosing copy of Resolution No. 31074-062292 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1992, through June 30, 1993, in the total amount of $257,801.00, based on
estimated quantities. Resolution No. 31074-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely, ~d.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room ,~$6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
I~puty City Clerk
July 6, 1992
File #458B
Mr. Francis B. Jones, Manager
Customer Services
Atlantic Cast Iron Company
183 Sitgreaves Street
Phillipsburg, New Jersey 08865
Dear My. Jones:
I am enclosing copy of Resolution No. 31074-062292 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1992, through June 30, 1993, in the total amount of $257,801.00, based on
estimated quantities. Resolution No. 31074-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on ductile iron water pipe.
Sincerely, ~'~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #468B
Mr. Richard C. Matthews
Eastern Regional Sales Manager
U. S. Pipe and Foundry Co.
East Pearl Street
Burlington, New Jersey 08016
Dear Mr. Matthews:
I am enclosing copy of Resolution No. 31074-062292 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1992, through June 30, 1993, in the total amount of $257,801.00, based on
estimated quantities. Resolution No. 31074-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on ductile iron water pipe.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #468B
Mr. R. Steven Clay, President
Virginia Water and Waste Supply Co.
2820 Mary Linda Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Clay:
I am enclosing copy of Resolution No. 31074-062292 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1992, through June 30, 1993, in the total amount of $257,801.00, based on
estimated quantities. Resolution No. 31074-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on ductile iron water pipe.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31074-062292.
A RESOLUTION accepting the bid of Griffin Pipe Products Co.,
made to the City for furnishing and delivering ductile iron water
pipe; and rejecting all other bids made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The unit price bid of Griffin Pipe Products Co., made to
the City, offering to supply ductile iron water pipe meeting all of
the City's specifications and requirements therefor, for the total
bid price of $257,801.00, based on estimated quantities, which bid
is on file in the Office of the City Clerk is hereby ACCEPTED.
2. The City's Manager of General Services ls hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifications,
the terms of said bidder's proposal and the terms and provisions of
this resolution.
3. Any and all other bids made to the City for the aforesaid
procurement are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for such bid.
ATTEST:
City Clerk.
Roanoke,
June 22,
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids For Ductile
Iron Water Pipe,
Bid Number 92-5-70
I. Background
Bids are received annually on a fiscal year
basis, for supplying to the City estimated
quantities of Ductile Iron Water Pipe. The
quantities are anticipated needs for a period
of one (1) year.
Funds are available in various Water
Department and Capital Maintenance accounts
to provide for the purchase of this required
material.
Bid Request with specifications were sent to
eleven (11) vendors shown on the current bid
list. A public advertisement was also
published in the Roanoke Times and World
News.
Bids were received, after due and proper
advertisement, and were publicly opened and
read at 2:00 P.M., June 5, 1992, in the
Office of the Manager of General Services.
II. Current Situation
Four (4) bid responses were received. Bid
tabulation is attached.
Ail bids were evaluated in a consistent
manner.
Co
The lowest total bid as submitted by Griffin
Pipe Products Co. meets all required
specifications.
Ductile Iron Water Pipe
Bid No. 92-5-70
Page 2
III, Issues
IV.
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
Accept the lowest responsible total bid, as
submitted by Griffin Pipe Products Co., to
supply Ductile Iron Water Pipe for the period
July 1, 1992 to June 30, 1993 and reject all
other bids.
Need - required pipe is necessary to
continue the support of the City's water
system, including new installations and
repairs.
Compliance with Specifications - the
product to be supplied by Griffin Pipe
Products Co. meets all bid requirements.
Prices are firm for one year.
Fund Availability - sufficient funds are
budgeted for the purchase of the water
pipe, in FY '92 -'93 budget.
B. Reject all bids
Need - the need for continued support
for the City's Water systems would not
be met.
Compliance with Specifications - would
not be a factor in this alternative.
3. Fund Availability - budgeted funds would
not be expended with this alternative.
Ductile Iron Water Pipe
Bid No. 92-5-70
Page $
V. Recommendation
ao
Council concur with Alternative "A" - accept
the lowest responsible bid, as submitted by
Griffin Pipe Products Co., to supply Ductile
Iron Water Pipe for the period July 1, 1992
to June 30, 1993.
B. Reject all other bids
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride, for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Mr. Joel M. Schlange1% Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAI~N
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. Kenneth J. Moran, President
Suffolk Sales and Service Corp.
5705 Lee Farm Lane, Suite B
Suffolk, Virginia 23435
Dear Mr. Moran:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. D. S. Smith
National Sales Manager
Paper Chemicals Department
American Cyanamid Company
One Cyanamid Plaza
Wayne, New Jersey 07470
Dear Mr. Smith:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely, ~O~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. Donald Gulbrandsen, President
Gulbrandsen Manufacturing, Inc.
P. O. Box 597
Orangeburg, South Carolina 29116
Dear Mr. Gulbrandsen:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silieo fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. Curtis R. Holmes
Regional Manager
Southchem, Inc.
P. O. Box 1153
Bedford, Virginia 24523
Dear Mr. Holmes:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. Chuck Bolyand
Sales Manager
Germany Valley Limestone
The Greet Building
Morgantown, West Virginia 26505
Dear Mr. Bolyand:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. K. A. Kilmartin
Senior Product Manager
Prillaman Chemical Corporation
P. O. Box 1606
Suffolk, Virginia 23434-1606
Dear Mr. Kilmartin:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PA~KI~I~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EA]HN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. Randall Andrews, President
Alchem, Inc.
8135 Red Road
Rockwell, North CaroHna 28138
Dear Mr. Andrews:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. James E. Hiller
P. B. & S. Chemical Company, Inc.
P. O. Box 1843
St. Albans, West Virginia 25177
Dear Mr. Hiller:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. ~
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. John D. Besson, President
Delta Chemical Corporation
2601 Cannery Avenue
Baltimore, Maryland 21226
Dear Mr. Besson:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir ~inia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Ms. Carol M. Becket
Customer Quotation Specialist
General Chemical Corporation
P. O. Box 395
Parsippany, New Jersey 07054-0395
Dear Ms. Becket:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of ~he City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Dcputy City Clerk
July 6, 1992
File #27-468B
Mr. John D. Hulsey
Branch Manager
Van Waters and Rogers, Inc.
3600 West Wendover Avenue
Greensboro, North CaroLina 27407
Dear Mr. Hulsey:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely, ~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #27-468B
Mr. R. M. Romeis
Regional Sales Manager
Jones Chemicals, Inc.
P. O. Box 30516
Charlotte, North Carolina 28230
Dear Mr. Romeis:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21 ~ Church Avenue, S.W., Room 4.56
Roanoke. Virginia 2~011
Telephone: (703) 981-2~41
SANDRA H. ~
Deputy City Clerk
July 6, 1992
File #27-468B
Ms. Janet Fowler
Division Sales Manager
Worth Chemical Corporation
P. O. Box 20725
Greensboro, North Carolina 27420
Dear Ms. Fowler:
I am enclosing copy of Resolution No. 31075-062292 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide; and
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride for fiscal year
1992-1993 to be used by the City in connection with water and sewage treatment.
Resolution No. 31075-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31075-062292.
A RESOLUTION accepting bids for water and sewage treatment
chemicals for fiscal year 1992-1993, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described as needed for the period July 1, 1992, to June 30, 1993,
such items being more particularly described in the report of the
City Manager to this Council dated June 22, 1992, and in the City's
specifications and any alternates and in each bidder's proposal,
are hereby ACCEPTED, at the unit purchase prices set out with each
item:
Item Description Successful Purchase
Number Bidder
2
4
5
Standard Ground Alum
50 lb. bags and
approximately 20 ton
truckload lots
Prlllaman
Chemical
Corporation
Llqutd Chlorine Jones
125 - 150 lb. cylinders; Chemicals,
45 - 2,000 lb. cylinders; Inc.
140 - 1 ton cylinders
Sodium Silico Fluoride in
50 lb. multi-wall bags, &
in lots of 5,000 lbs. or
10,000 lbs. per shipment
Aluminum Chloride -
estimated quantity of
450,000 gallons
Sulfur Dioxide -
estimated quantity of 140
tons in 1 ton cylinders
Prlllaman
Chemical
Corporation
Gulbrandsen
Mfg., Inc.
Jones
Chemicals,
Inc.
$234.40
per ton
$ 17.50
$ 5.19
$ 5.19
per cwt
$ 25.80
per cwt
$ .10
per
gallon
$367.50
per ton
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED;
notify each such bidder
appreciation for each bid.
and the City Clerk is directed to so
and to express to each the City's
ATTEST:
City Clerk.
Roanoke,
June 22,
Virginia
1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Water and
Sewage Treatment
Chemicals for
FY '92-'93
I. Background
Funds are designated in FY '92-'93 operating
budget accounts for Water and Sewage
Departments for the purchase of the treatment
chemicals identified herein.
Bid Request with specifications were sent
specifically to twenty-seven (27) firms
currently listed on the City's bid list. A
public advertisement was also published in
the Roanoke Times and World News.
Bids were received after due and proper
advertisement and were publicly opened and
read at 2:00 p.m., on June 5, 1992 in the
Office of the Manager of General Services.
The chemicals being bid are necessary for
water and sewage treatment requirements for
the period July 1, 1992 to June 30, 1993.
II. Current Situation
Bid tabulations of those bids received are
attached.
All bids were evaluated by representatives of
the following departments:
Utilities and Operations
General Services
Water Department
Sewage Treatment Plant
Water and Sewage Treatment Chemicals
Page 2
III .
Bid evaluation results are as follows:
Standard Ground Alum - The lowest bid by
Prillaman Chemical Corporation, meets
all required specifications. Price is
quoted firm for one (1) year.
Liquid Chlorine - The lowest total bid
combining 150 lb. cylinders and 2,000
lb. cylinders, as submitted by Jones
Chemicals, Inc. meets all required
specifications and is firm for the one
(1) year period.
Sodium Silico Fluoride - The lowest bid
submitted by Prillaman Chemical
Corporation meets all required
specifications and the price is firm for
the one (1) year period.
Liquid Alum or Aluminum Chloride - Prior
to requesting quotations, evaluations
were conducted on both products. Those
evaluations determined that either
product would be suitable for the
purpose needed.
The lowest bid, the alternate for
Aluminum Chloride, submitted by
Gulbrandsen Mfg. Inc. meets all required
specifications and is firm for the one
(1) year period.
Sulfur Dioxide - The lowest bid
submitted by Jones Chemical, Inc. meets
all required specifications and is firm
for the one (1) year period.
A. Need
B. Compliance with Specifications
C. Fund Availability
Water and Sewage Treatment Chemicals
Page 3
IV. Alternatives
Accept the lowest responsible bids for
supplying to the City of Roanoke the annual
requirements for water and sewage treatment
chemicals for the period July 1, 1992 to June
30, 1993 as follows:
Standard Ground Alum - The lowest
responsible bid as submitted by
Prillaman Chemical Corporation, in the
amount of $234.40 ton, price firm for
one (1) year.
Liquid Chlorine - The total lowest bid
as submitted by Jones Chemicals, Inc. in
the amount of $17.50 cwt for 150 lb.
cylinders and $5.19 cwt for 2,000 lb.
cylinders, price firm for one (1) year.
Sodium Silico Fluoride - The lowest
responsible bid as submitted by
Prillaman Chemical Corporation, in the
amount of $25.80 cwt, price firm for one
(1) year.
Aluminum Chloride - The lowest
responsible bid as submitted by
Gulbrandsen Mfg., Inc., in the amount of
.10 per gallon, price firm for one
year.
Sulfur Dioxide - The lowest responsible
bid, as submitted by Jones Chemical,
Inc., in the amount of $367.50 per ton,
price firm for one (1) year.
a)
Need - Requested chemicals are
necessary for the proper treatment
of water and sewage.
b)
Compliance with specifications -
The bids recommended by this
alternative meets all required
specifications.
Water and Sewage Treatment Chemicals
Page 4
c)
Fund availability - Sufficient
funds are budgeted in Water and
Sewage Funds for FY '92-'93 to
provide for the purchase of
necessary treatment chemicals.
B. Reject all bids
Need - The necessary treatment of Water
and Sewage would not be accomplished
with this alternative.
o
Compliance with specifications would not
be a factor in this alternative.
Fund availability - budgeted funds would
not be expended.
Recommendation
Council concur with Alternative "A" - accept
the lowest responsible bids meeting
specifications and authorize issuance of
purchase orders for water and sewage
treatment chemicals for the period July 1,
1992 to June 30, 1993, as follows:
Standard Ground Alum - to Prillaman
Chemical Corporation for $234.40 per
ton.
o
Liquid Chlorine - to Jones Chemicals,
Inc. for $17.50 per cwt for 150 lb.
cylinders and $5.19 per cwt for 2,000
lb. cylinders.
Sodium Silico Fluoride - to Prillaman
Chemical Corporation, for $25.80 per
cwt.
Aluminum Chloride - to Gulbrandsen Mfg.,
Inc., for $.10 per gallon.
5. Sulfur Dioxide - to Jones Chemical, Inc.
for $367.50 per ton.
Water and Sewage Treatment Chemicals
Page 5
B o
Reject all other bids
Respect fully Submitted,
cc: City Attorney
Director of Finance
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #192-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31076-062292 accepting the bid of Delta
Graphic, Inc., in the total amount of $16,475.00, to provide 500 folding chairs for
the Civic Center. Resolution No. 31076-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely, ~x.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Snc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bob E. Chapman, Manager, Civic Center Facilities
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #192-472
Mr. George H. Cook
Vice President
Delta Graphic, Inc.
P. O. Box AJ
Chester, Virginia 23831
Dear Mr. Cook:
I am enclosing copy of Resolution No. 31076-062292 accepting the bid of Delta
Graphic, Inc., in the total amount of $16,475.00, to provide 500 folding chairs for
the Civic Center. Resolution No. 31076-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
July 6, 1992
File #192-472
Mr. J. E. Hoffman, President
Clarin Corporation
927 North Shore Drive
Lake Bluff, Illinois 60044
Dear Mr. Hoffman:
I am enclosing copy of Resolution No. 31076-062292 accepting the bid of Delta
Graphic, Inc., in the totai amount of $16,475.00, to provide 500 folding chairs for
the Civic Center. Resolution No. 31076-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would Hke to express
appreciation for submitting your bid.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #192-472
Mr. R. L. Ritsema, President
Universal Equipment Company
P. O. Box 10127
Raleigh, North Carolina 27605
Dear Mr. Ritsema:
I am enclosing copy of Resolution No. 31076-062292 accepting the bid of Delta
Graphic, Inc., in the total amount of $16,475.00, to provide 500 folding chairs for
the Civic Center. Resolution No. 31076-062292 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31076-062292.
A RESOLUTION accepting the bid made to the City by Delta
Graphics, Inc., for furnishing and delivering 500 folding chairs
for the Civic Center; and rejecting all other bids made to the
City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1.The bid of Delta Graphics, Inc., made to the City, offering
to furnish 500 folding chairs for the Civic Center, meeting all of
the City's specifications and requirements therefor for the total
bid price of $16,475.00, which bid is on file in the Office of the
City Clerk, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized to issue the requisite purchase order therefor,
incorporating into said order the City's specifications, the terms
of said bidder's proposal and the terms and provisions of this
resolution.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
ATTEST:
City Clerk.
Roanoke7 Virginia
June 22, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids to Purchase
Folding Chairs for
Civic Center, Bid
Number 92-5-35
I. Backqround
Foldinq Chairs, which are priority
replacement items for the Civic Center, are
required to provide necessary seating on the
floor of the Coliseum for every major event.
The required units are to be constructed of
heavy gauge metal, appropriately reinforced
and braced to insure maximum safety and
durability. These units are not permanently
attached to the floor and are subject to
abuse.
May 13, 1992 specifications were developed
and were, along with request for quotation,
sent to six (6) vendors currently listed on
the City's Bid List. A public advertisement
was also published in the Roanoke Times &
World-News on May 15, 1992.
Bids were received, publicly opened and read
after due and proper advertisement, at 2:00
P.M. on May 26, 1992 in the Office of the
Manager of General Services.
Three (3) bid responses were received. Bid
tabulation is attached.
II. Current Situation
Bids received were evaluated in a consistent
manner by representatives of the following
Departments:
Civic Center
Utilities & Operations
General Services
Folding Chairs for Civic Center
Bid Number 92-5-35
Page 2
III.
IV.
Bo
The lowest bid meetinq specifications, is
submitted by Delta Graphics, Inc. (DGI),
meets all required specifications and is same
type and kind as currently used at the Civic
Center.
Issues
Need
Compliance with Specifications
C. Fund Availability
Alternatives
ao
Award the bid to the lowest responsible
bidder meeting specifications, for 500
folding chairs for the Civic Center, as
submitted by Delta Graphics, Inc. (DGI)
the total cost of $16,475.00.
for
Need - Requested chairs are necessary to
replace damaged and broken chairs and to
provide adequate support for Civic
Center events.
Compliance with Specifications - Units
provided by Delta Graphics, Inc. (DGI)
meets or exceeds required
specifications.
Fund availability - Funds to provide for
this purchase is available in the Civic
Center Capital Outlay Account
#005-050-8600-9015.
B. Reject all bids.
Need - The necessity for chair
replacement and event support would not
be met.
Compliance with Specifications would not
be a factor in this alternative.
3. Fund availability - Designated Funds
would not be expended.
Folding Chairs for Civic Center
Bid Number 92-5-35
Page 3
V. Recommendation
City Council concur with Alternative "A" -
award the bid to the lowest responsible
bidder meeting all specifications and
authorize the issue for a Purchase Order for
500 Folding Chairs for the Civic Center, as
submitted by Delta Graphics, Inc. (DGI), for
the total cost of $16,475.00.
B. Reject other bids.
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #192-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31078-062292 accepting the bid of HTF
Mechanical Services, Inc., in the total amount of $17,145.00, to provide and install
air conditioning and perform related work for team rooms at the Roanoke Civic
Center Coliseum, upon certain terms and conditions, as more particularly set forth
in a report of the City Manager under date of June 22, 1992. Ordinance No. 31078-
062292 was adopted by the Councli of the City of Roanoke at a regular meeting held
on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bob E. Chapman, Manager, Civic Center Facilities
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. L. Bane Coburn, Civil Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
Deputy City Clerk
July 6, 1992
File #192-472
Mr. Henry T. Fairtrace, President
HTF Mechanical Services, Inc.
Po O. Box 618
Moneta, Virginia 24121
Dear Mr. Fairtrace:
I am enclosing copy of Ordinance No. 31078-062292 accepting the bid of HTF
Mechanical Services, Inc., in the total amount of $17,145.00, to provide and install
air conditioning and perform related work for team rooms at the Roanoke Civic
Center Coliseum, upon certain terms and conditions, as more particularly set forth
in a report of the City Manager under date of June 22, 1992. Ordinance No. 31078-
062292 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~11
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #192-472
Mr. S. Jack Conner, President
S. J. Conner and Sons, Inc.
1507 22nd Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Conner:
I am enclosing copy of Ordinance No. 31078-062292 accepting the bid of HTF
Mechanical Services, Inc., in the total amount of $17,145.00, to provide and install
air conditioning and perform related work for team rooms at the Roanoke Civic
Center Coliseum, upon certain terms and conditions, as more particularly set forth
in a report of the City Manager under date of June 22, 1992. Ordinance No. 31078-
062292 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1992
File #192-472
Mr. Jeryl C. Varney, President
Varney Electric Co., Inc.
P. O. Box 3187
Roanoke, Virginia 24015
Dear Mr. Varney:
I am attaching copy of Ordinance No. 31078-062292 accepting the bid of HTF
Mechanical Services, Inc., in the total amount of $17,145.00, to provide and install
air conditioning and perform related work for team rooms at the Roanoke Civic
Center Coliseum, upon certain terms and conditions, as more particularly set forth
in a report of the City Manager under date of June 22, 1992. Ordinance No. 31078-
062292 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 22, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31078-062292.
AN ORDINANCE accepting the bid of H.T.F. Mechanical Services,
Inc., to provide and install air conditioning and perform related
work for the team rooms at the Roanoke Civic Center Coliseum, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of H.T.F. Mechanical Services, Inc.,made to the
City in the total amount of $17,145.00, to provide and install air
conditioning and perform related work for the team rooms at the
Roanoke Civic Center Coliseum, such bid being in full compliance
with the City's plans and specifications made therefor, as more
particularly set forth in the June 22, 1992 report of the City
Manager to this Council, which bid is on file in the Office of the
City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council, execution of such contract to be subject
to approval of the appropriate supporting documents.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
July 6, 1992
File #60-192-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31077-062292 amending and reordaining certain
sections of the 1991-92 General and Civic Center Funds Appropriations, providing
for the transfer of $19,000.00 from Maintenance of Fixed Assets Contingency to Air
Conditioning in Coliseum, in connection with award of a contract to HTF Mechanical
Services, Inc., to provide and install air conditioning and related work in the team
rooms at the Civic Center Coliseum. Ordinance No. 31077-062292 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bob E. Chapman, Manager, Civic Center Facilities
Mr. D. Darwin Roupe, Manager, General Services
Mr. Wiliiam F. Ciark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. L. Bane Coburn, Civil Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIa
The 22nd day of June, 1992.
No. 31077-062292.
AN ORDINANCE to amend and reordain
certain sections of the
1991-92 General and civic Center Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General and civic
Center Funds Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
General Fund
A o 'ations
Nondepartmental
Transfers to Other Funds (1)..
Contingency - General Fund
$11,976,023
10,780,860
167,663
Civic Center Fund
Appropriations
Capital Outlay $ 1,220,743
Air Conditioning in Coliseum (3) .................. 19,000
Revenue
Operating Supplement General Fund (4) ............. $ 714,821
1) Transfers to
Civic Center
Fund
2) Maintenance of
Fixed Assets
Contingency
3) Appropriation
From General
Revenue
4) Operating
Supplement
General Fund
(001-004-9310-9505) $ 19,000
(001-002-9410-2201) (19,000)
(005-050-8636-9003) 19,000
(005-020-1234-0951) 19,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 22, 1992
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Air Conditioning and Related Work
Team Rooms at Civic Center Coliseum
Roanoke, Virginia
I. Backqround:
II.
Bids, following proper advertisement, were
publicly opened and read aloud by General Services
on June 8, 1992 for Air Conditioning and Related
Work in Team Rooms at Civic Center Coliseum.
Three (3) bids were received with H T F Mechanical
Services, Inc. of Moneta, Virginia, submitting the
low bid in the amount of $17,145.00 and 30
consecutive calendar days, specified time.
Work consists of providing and installing a ten
ton air conditioning unit along with cooling coil
to be installed in an existing duct system that
serves the Team Room for heating only, plus
related work.
Issues in order of importance are:
Compliance of the bidders with the requirements of
the contract documents.
B. Amount of the low bid.
C. Fundinq for the project.
D. Time of completion.
Page 2
III.
IV.
Alternatives are:
Award a lump sum contract to H T F Mechanical
Services, Inc. of Moneta, Virginia, in the amount
of $17,145.00 and 3--0 consecutive days to provide
and install Air Conditioning and Related Work in
the Team Rooms at the Civic Center Coliseum in
accordance with the Contract Documents as prepared
by the City Engineer's Office.
Compliance of the bidders with the
requirements of the Contract Documents was
met.
2. Amount of the low bid is acceptable.
Fundinq is available in the General Fund
Maintenance of Fixed Assets Contingency
Account.
Time of completion is 3-0 consecutive calendar
days which was specified.
Reject the bids and do not award a contract at
this time.
Compliance of the bidders with the
requirements of the Contract Documents would
not be an issue.
Amount of the low bid would probably change
if re-bid at a later date.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative 'A'.
Authorize the City Manager to enter into a
contractual agreement, in form approved by the
City Attorney, with H T F Mechanical Services,
Inc. to provide and install Air Conditioning and
Related work for the Team Rooms at Civic Center
Coliseum in accordance with the Contract Documents
as prepared by the Office of City Engineer in the
amount of $17,145.00 and 3--0 consecutive calendar
days.
Page 3
Authorize the Director of Finance to transfer
funding as follows from the General Fund
Maintenance of Fixed Assets Contingency Account,
001-002-9410-2201, to a Capital Account in the
Civic Center Fund to be titled "Air Conditioning
in Coliseum":
Contract Amount
Project Contingency
$17,145.00
1,855.00
TOTAL FUNDING
$19,000.00
Reject the other bids received.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Tabulation of Bids
cc:
Director of Finance
City Attorney
Director of Public Works
Director of Public Facilities
Citizens' Request for Service
City Engineer
Manager, General Services
Construction Cost Technician
TABULATION OF BIDS
AIR CONDITIONING AND RELATED WORK
TEAM ROOMS AT CIVIC CENTER COLISEUM
ROANOKE, VIRGINIA
Bids publicly opened and read aloud by General Services on
June 8, 1992.
H.T.F. Mechanical Services, Inc. $17,145.00 * 30
S. J. Conner & Sons, Inc. $17,340.00 * 30
Varney Electric Co., Inc. $18,704.00 YES 30
Estimated Cost: $17,000.00
* Certified Check in lieu of Bond.
William F. Clark, Chairman
D. Darwin Roupe' %
Office of City Engineer
Roanoke, Virginia
June 22, 1992
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 98 I-2.541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #67-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31080-062292 accepting bids of Mountcastle
Tractor Sales, Inc., in the total amount of $54,800.00, for two new tractor/mowers;
and M. S. C. Equipment, Inc., in the amount of $13,336.00, for one new brush
chipper, to replace certain existing equipment to be used by the Parks and
Recreation Department, as more particularly set forth in a report of the City
Manager under date of June 22, 1992. Resolution No. 31080-062292 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 22,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #67-472
Mr. William L. Alley
Vice President
M.S.C. Equipment, Inc.
1823 North Hamilton Street
Richmond, Virginia 23230
Dear Mr. Alley:
I am enclosing copy of Resolution No. 31080-062292 accepting bids of Mountcastle
Tractor Sales, Inc., in the total amount of $54,800.00, for two new tractor/mowers;
and M. S. C. Equipment, Inc., in the amount of $13,336.00, for one new brush
chipper, to replace certain existing equipment to be used by the Parks and
Recreation Department, as more particularly set forth in a report of the City
Manager under date of June 22, 1992. Resolution No. 31080-062292 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 22,
1992.
/.~,~.~.~.~..._Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-254.1
SANDRA H. EAK1N
Deputy City Clerk
July 6, 1992
File #67-472
Mr. D. L. Mountcastle, Jr., President
Mountcastle Tractor Sales, Inc.
301 llth Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Mountcastle:
I am enclosing copy of Resolution No. 31080-062292 accepting bids of Mountcastle
Tractor Sales, Inc., in the total amount of $54,800.00, for two new tractor/mowers;
and M. S. C. Equipment, Inc., in the amount of $13,336.00, for one new brush
chipper, to replace certain existing equipment to be used by the Parks and
Recreation Department, as more particularly set forth in a report of the City
Manager under date of June 22, 1992. Resolution No. 31080-062292 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 22,
1992.
Sincerely, _
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of June, 1992.
No. 31080-062292.
A RESOLUTION accepting bids for Tractor Mowers and Brush
Chipper and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out with
each item:
Item Quantity and Successful Bidder Purchase
Number Description Price
1 2 - New Mountcastle Tractor $54,800.00
Tractor/Mowers Sales, Inc.
2 1 - New Brush M.S.C. Equipment, $13,336.00
Chipper Inc.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this ordinance.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to
appreciation for each bid.
express
ATTEST:
to each
the City's
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #60-67-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31079-062292 amending and reordaining certain
sections of the 1991-92 General Fund Appropriations, providing for the transfer of
$68,136.00 from Transfers to Debt Service to Parks and Grounds - Vehicular
Equipment, in connection with acceptance of bids for two new tractor/mowers and
one new brush chipper to replace certain existing equipment to be used by the Parks
and Recreation Department. Ordinance No. 31079-062292 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 22, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THR COUNCIL OP THE CITY OF ROANOKR, VIROINIA
The 22nd day of June, 1992.
No. 31079-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Public Works
Parks and Grounds (1) .....
Nondepartmental ........................
Transfers to Other Funds (2) ......................
1) Vehicle
Equipment
2) Transfers to
Debt Service
Fund
(001-050-4340-9010) $ 68,136
(001-004-9310-9512) $(68,136)
$20,391,443
3,391,611
11,907,887
10,693,724
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
.]u~e ~, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bid to purchase
Tractor/Mowers and
Brush Chipper,
Bid No. 92-6-15
I. Background
May 1992, specifications were developed for
two (2) Tractor/Mower Combination Units and
one (1) Brush Chipper which has been
identified by the Parks Department as
replacement items.
Request for Quotations were specifically sent
to twenty-one (21) vendors currently listed
on the City's bid list. A public
advertisement was also published in the
Roanoke Times and World News.
Co
Bids were received, after due and proper
advertisement, until 2:00 p.m. on June 15,
1992, at which time all bids, appropriately
received, were publicly opened and read in
the Office of the Manager of General
Services.
II. Current Situation
A. Two (2) bid responses were received. Bid
tabulation is attached.
All bids were evaluated in a consistent
manner by representatives of the following
departments:
Public Safety
Parks Department
General Services
Tractor/Mowers and Brush Chipper
Page 2
Bid No. 92-6-15
III,
IV.
C. Bid evaluation results are as follows:
Item #1 - Two (2) new Tractor/Mower
Combinations. Only one bid was
received. That bid submitted by
Mountcastle Tractor Sales, Inc. meets
all specifications.
Item #2 - One (1) new Brush Chipper.
Only one (1) bid was received. That
submitted by M.S.C. Equipment, Inc.
meets all specifications.
bid
A. Need
B. Compliance with Specifications
C. Fund availability
Alternatives
ao
Council accept the lowest bids meeting
specifications as follows:
Two (2) new Tractor/Mower Units as
submitted by Mountcastle Tractor Sales,
Inc. for the total cost of $54,800.00.
One (1) new Brush Chipper as submitted
by M.S.C. Equipment, Inc. for the total
cost of $13,336.00.
a)
Need - Requested equipment is
needed to replace old existing
equipment and to allow for more
efficient performance of required
Parks Department duties.
b)
Compliance with Specifications -
The bids identified in this
alternative meets all required
specifications.
Tractor/Mowers and Brush Chipper
Page 3
Bid No. 92-6-15
c)
Fund availabilitv- Funds are
available in debt service account
due to bond refinancing cost
savings.
B. Reject all bids
Need - Some required duties of the Parks
Department would not be accomplished in
the most efficient manner.
Compliance with Specifications would not
be a factor in this alternative.
Fund availability - Funds available to
provide for this expenditure would not
be expended.
V. Recommendation
Council concur with Alternative "A" - accept
the lowest responsible bids for equipment as
follows:
Two (2) new Tractor/Mowers from
Mountcastle Tractor Sales, Inc.
total cost of $54,800.0Q.
o
One (1) new Brush Chipper from M.S.C.
Equipment, Inc. for a total cost of
$13,336.00.
Transfer $68,136.00 from Debt Service Account
001-004-9310-9512 to Parks Department Account
001-050-4340-9010·
Respectfully Submitted,
W,~obert Herbert
Cit~ Manager
cc: City Attorney
Director of Finance
0
0
0
DEPARTMENT OF FINANCIE
CITY OF ROANOKE, VA*
June 22, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the month of May, 1992.
JMS/kp
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1992
General Contingency:
Balance July 1. 1991
Ord.
No. Denartment
CMT City Clerk
CMT Engineering
CMT City Attorney
CMT City Manager
30680 Police - Investigation
30697 Income Maintenance
30767 TAP
30795 Personnel
CMT City Attorney
CMT City Attorney
30850 Social Services
CMT P~anning
CMT City Attorney
CMT City Attorney
CMT City Attorney
30894 Contributions
30896 Contributions
30908 Communications
30935 Social Services
30977 Personnel
CMT City Clerk
CMT VPI and SU
CMT City Attorney
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Excess Maintenance Contract Funds
Portable Radios
Additional Position
Transitional Living Center
Pay Plan Review
Professional Services
Professional Services
Day Care
Fifth Planning Dist. Services
Litigation
Lit[gat[on
Litigation
Convention Bureau
Virginia Amateur Sports
Enhanced 911
Foster Care
Safety Equipment
Service Awards
Additional Funding Needed
Professional Fees
409,797
5,000
1,716
2,416
2,648
14,755)
10,432)
37,500)
36,174)
5,000)
6,000)
46,000)
5,000)
5,000)
5,000)
5,000)
13,465)
30,000)
48,456)
27,000)
80,059)
5,000)
1,874)
4,000)
37,862
Maintenance of Fixed Assets Contingency:
Balance July 1, 1991
Ord.
No. Deoartment
30885 Building Maintenance Festival in the Park
30926 Building Maintenance Victory Stadium Repair
30978 Building Maintenance Masonry Wall
200,000
26,725)
22,500)
1.974)
148,801
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1992
(CONTINUED)
Equipment Replacement Contingency:
Balance July 1, 1991
Ord.
No. Department
CMT Communications
CMT Communications
30940 Refuse Collection
30961 Various
Purpose
Telephone System
Telephone system
Refuse Trucks
Equipment
600,000
2,585)
5,000)
126,324)
466.091)
Supplemental Budgets:
Balance July 1, 1991
Ord.
No. Deoartment
CMT Personnel
CMT Personnel
Minority Recruitment
Minority Recruitment
7,100
2,100)
6,000)
Total Contingency Balance
$ 186 663
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money and
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Jul 1-May 31 Jul 1-May 31 Peroentage
1990-91 1991-92 of Change
$ 47,945,338 t 51,161,950 6.71%
33,512,731 32,407,579 ( 3.30%)
484,786 484,968 0.04%
626,717 519,872 (17.05%)
Current Fiscal Year
Revised Psroent of
Revenue Revenue Estimate
Estimates Received
50,536,300 101.24%
38,284,556 84.65%
471,000 102.97 %
656,000 79.25%
1,179,782 641,736 (45.61%) 766,740 83.70%
28,057,968 27,843,235 ( 0.77%) 32,460,386 111.99%
20,344,956 20,846,392 2.46% 24,862,672 83.85%
38,631 30,592 ( 20.81%) 27,000 113.30%
2,662,459 2,613,567 { 1.84%) 3,215,407 81.28%
488,994 239,549 (51.01%) 248,025 96.58%
1,433~302 1,361~938 ( 4.98%) 1.730.300 78.71%
$136f775r664 $138r151f378
1.01% $ 153 258 386
3
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation, and
Cultural
Community Development
Education
Debt Service
Nondepartmental
Total
Year to Date for the Period
Percent of
Jul 1-May 31 Jul 1-May 31 Par=antage Unencumbered Revised Budget
1990-91 1991-92 of Chanile Balance Appropriations Obliseted
$ 7,826,011 $ 7,825,506 ( 0.01%) $ 1,022,701 $ 8,848,207 88.44%
3,122,832 3,026,764 ( 3.08%) 321,073 3,347,837 90.41%
26,252,056 26,846,679 2.27% 2,447,113 29,293,792 91.65%
17,086,671 17,382,913 1.73% 2,940,394 20,323,307 85.53%
12,502,806 13,214,562 5.69% 1,786,017 15,000,579 88.09%
3,506,049 3,499,753 ( 0.18%) 429,344 3,929,097 89.07%
1,074,783 753,020 (29.94%) 81,869 834,889 90.19%
59,172,530 59,070,106 ( 0.17%} 7,633,555 66,703,661 88.56%
8,051,862 7,922,159 ( 1.61%) 275,304 8,197,463 96.64%
1,230,717 1~466~710 19.18% 2.311,850 3,778.560 38.82%
~139r8261317 $141 008 172 0.86% ~ 19(249~220 $ 160r2571392 87.99%
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 1992
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
& Communications
Other Infrastructure
Projects
Capital Improvement
Reserve
Total
Expenditures Unexpended Outstanding
BudQet To Date Balan~ Encumbrances
$ 11,483,210
10,665,833
519,616
8,334,145
2,240,162
1,389,028
21,147,036
5.351.394
5,771,576 $ 5,711,634 $ 79,536 $
5,998,536 4,667,297 672,169
308,044 211,572 105,525
5,246,249 3,087,896 792,351
810,632 1,429,530 1,192,652
1,095,063 293,965 84,825
13,996,322 7,150,714 703,394
5.351.394
$ 61.130.424 $ 33.226.422 $ 27.904~q02 $
3.630.452 $
Unencumbered
Balan~
5,632,098
3,995,128
106,047
2,295,545
236,878
209,140
6,447,320
5.351,394
24.273.550
5
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1992
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income
1992
$1,504,453
1,772,060
118,216
15,595
1,219,861
303.884
4,934,069
811,741
1,249,280
359,256
283,294
2.703.571
2,230,498
654,864
1,675,634
115,169
5,075
4,021
124,265
1,699,899
$1.699.899
1991
$ 1,107,550
1,505,136
81,423
19,096
880,073
423,14Q
4,016,418
815,707
1,194,443
305,672
251,640
2,567.462
1,448,956
644,067
804.889
131,655
12,167
3,428
484,9~2
632,232
1,437,121
6
WATER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
New Services, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
Expand Carvins Cove Plant
FC Plans and Specs
FY85 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase I
Thirlane Road Realignment
Franklin Road Widening
Carvins Cove Improvement Phase II
Water Plant Expansion Bonds 92
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
422,686
237,942
19,986
19,942
178,676
12,103
,073,326
9,007
,356,961
170,788
413
272,453
199.268
3,973,551
1.150.999
2,822,552
NOTE: Some of these projects are continued from prior years with inception to date totals.
7
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1992
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1992
3,987,476
564,472
177,862
678,125
49,929
89,376
20,939
5,567,979
1,265,796
3.636,503
4,902,299
665,680
886,652
(220,972)
91,411
97,582
188,993
( 31,979)
45,900
45,900
1991
3,884,907
726,234
206,912
797,461
60,530
88,775
12.122
5,776.941
1,260,468
3,587,803
4,848,271
928,670
870,149
58,522
117,439
82,615
200,054
258,576
61.233
61,233
197.343
8
SEWAGE TREATMENT FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Unidentified Construction
FY86 Projects Design
Sewage Treatment Plant Land Acquisition
Roanoke Diesel Engine #7
Realignment of Thirlane Road
Franklin Road Widening
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 16,857
113,713
36,097
25,799
821,145
36,518
~,lQ4
1,059,233
868,120
191.113
NOTE: Some of these projects are continued from prior years with inception to date totals.
9
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1992
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 88 Revenue Bond Issue
Total Non-Operating Expenses
Net Income
1992
988,350
97,220
2,354,560
112,237
3,552,367
1,041,710
1,304,479
2,346,188
1,206,179
983,473
222,706
232,810
39,128
62,305
11,815
1,115
347,171
569,877
78,863
2,304
482.863
564,O3O
1991
735,380
95,684
2,808,512
168,556
3,808,132
940,959
1.251,525
2,192,484
1,615,648
985.16~
630,479
216,186
55,630
15,000
3,430
29Q,246
920,725
86,021
2,304
494,001
582.326
$ 5~847 $ 338.399
10
ROANOKE REGIONAL AIRPORT COMMISSION
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Roof Repairs - Replacement
Refurbish Buildings
Environmental Compliance
Replace Security Fencing
Paint and Repair Buildings
Runway Extension #23
Terminal Final Expenditure
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
15,903
24,369
7,067
2,683
20,025
41,907
3,800
14,930
4,045
284,382
23,367
64,708
136,210
422.024
1,065,420
316.321
$ 749,099
NOTE: Some of these projects are continued from prior years with inception to date totals.
11
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1992
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Net Income (Loss)
407,750
96,98O
203,548
1,300
115,344
127.678
952.600
413,950
99,733
76,820
454,342
268,531
65,480
2,831
82,778
6,280
54,586
2,241)
1,523,090
570,490)
32~,~76
900,066)
695,821
83,393
779.214
120,852)
1991
353,056
77,163
111,269
2,344
81,788
74.849
700.469
45O,977
109,500
95,170
539,599
272,889
127,622
2,335
57,274
4,352
5,772
( 1,501)
1,663,98~
(963,520)
321,459
(1,284,979)
902,620
9,958
571.187
1.483.765
12
CIVIC CENTER FUND
{CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Trade Center
Asbestos Abatement
Auditorium Fire Damage
Auditorium Interior Renovation
New Toilet Floors - Coliseum
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 29,092
50,000
233,835
601,763
124
22,422
937,236
867.979
$ 69 257
NOTE: Some of these projects are continued from prior years with inception to date totals.
13
CITY OF ROANOKE
TRANSPORTATION FUND
INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1992
Operating Revenue:
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Transfer from General Fund
interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Operating Subsidy for GRTC
Total Non-Operating Expenses
Net Income
215,120
173,640
405,881
131,979
53,381
~0,001
662,802
662,802
317,199
350,442
33,243)
502,598
2,543
1,483
506,624
473,381
338.516
338,516
14
TRANSPORTATION FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Tower Parking Garage - Other Equipment
Total
Year to Date
Exoenditures
· ~ ,4~0
15
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 199;2
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating income
Add: Non-Operating Income
Interest on investments
Insurance Recoveries
Total Non-Operating Income
Net Income
1992
6,626.813
6.626.813
3,933,878
1.796,184
5.730,062
896,751
561,390
335,361
160,713
4q,qOq
200,713
1~1
6,959,849
6,958,849
3,868,435
1.750,125
~,§18.560
1,341,289
4§9.163
872,126
110,236
110.236
982 362
16
INTERNAL SERVICE FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Prolect
Management Services - Furniture and Equipment
City Information Systems - Other Equipment
City Information Systems - Automated Library Equipment
Fleet Management - Other Equipment
Utility Line Services - Furniture and Equipment
Utility Line Services - Other Equipment
Utility Line Services - Construction Structures
Total
Year to Date
Exoenditures
11,310
4,392
8,261
3,986
1,292
75,993
752
$ 105 986
17
OITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MAY 31, 1992
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAiD CITY THE MONTH ENDED MAY 31. 1992.
'GEI~ERAL $i2,1~31~5. i~' $201875,7;3,5.42 $i2184~",i78'.4'3 $18,418,616.84
WATER 30 996,302.95 602,006.96 62 591.38 ~i~i71~i~:
SEWAGE 1,689,450.40 73i ,416.47 790,086.44
AIRPORT 4,704.427.67 606,625.58 240,342.45
CIVIC CENTER (508,660.20) 130,989.11 160,264.28
INTERNAL SERVICE 3,763,647.07 123 668.19 105,806.78
TRANS PO RTATIO N 185,839.14 93,667.91 76,468.61
CAPITAL 20,191,341.28 269,584.62 396,116.88
DEBT SERVICE 6,518.887.85 544,857.47 0.00
PENSION (39,263.16) 584,000.00 551,123.93
FDETC (130,317.10) 34,056.95 169,924.65
GRANT PROGRAMS (982,099.43) 1,128,331.11 850,605.22
PAYROLL {6,267.887.60) 9,499.066.11 10.225.882.55
2,338,473.30
1,930,747.54
4,166,296. 32
17,323.05
2,546,565.50
0.00
9~603.455.92
6,378,580.94
(116,835.09)
88,959.63
(566,901.18)
¢6.273.910.90)
TOTAL $72,264,894.06 $35,224,005.90 $26,476.391.60 $38,531,371.87
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING iS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE.
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 3t. 1992
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES
OF DEPOSIT
UNITED STATES
SECURITIES
DOMINION BANK
SIGNET BANK
STATE NON-ARBITRAGE PROGRAM ISNAP)
TOT,N-
$33.000.000.00
6.000.000.00
41.581.856.47
DATE: JUNE 11, 1992
GORDON E. PETERS, ROANOKE CITY TREASURER
18
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDING MAY 31, 1992
Revenue
City's Contributions
Investment income
Gain on Sale of investments
Income from Bond Discount Amortization
Total Revenue
1992
4,893,533
4,945,211
8,775,183
256.739
$ 18,870.666
1991
4,906,191
5,368,394
1,350,382
137.958
11.762.925
Exoenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
$ 5,969,820
443,702
232,602
123,757
6.769,881
4,702,423
468,285
41,436
145,719
131,139
5.489,002
6,273,923
19
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MAY 31, 1992
Assets
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1992 $141,829,470
1991 $127,741,697)
1992 1991
103,805) $( 117,561)
126,020,498
445
18.000
$ 125,935.138
111,238,718
$ 111.121.157
Liabili~;ie~ and Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
547.194 ~ 423.514
547.194 423.514
113,287,159 104,423,720
12,100,785 6,273,923
125,387.944 110,697.643
125~935.138 $ 111f121r157
20
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 6, 1992
File #60-184
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31081-062292 amending and reordaining certain
sections of the 1991-92 General and Internal Service Funds Appropriations,
providing for the transfer of certain funds in connection with fringe benefits.
Ordinance No. 31081-062292 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 22, 1992.
e~-'x ~ ~'~Sincerely ,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 22nd day of June, 1992.
No. 31081-062292.
AN ORDINANCE to amend and reordain certain sections of the
1991-92 General and Internal Service Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1991-92 General and Internal
Service Funds Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
General Fund
Appropriations
General Fund (1-104) .............................. $ 160,257,392
Internal Service Fund
Appropriations
Internal Service Fund (105-115) .................... $
1) Payroll
Accrual (001-004-9110-1099) $(135,595)
2) Workmen's Comp
Wages (001-022-1233-1135) 2,722
3) Workmen's Comp
Wages (001-024-3310-1135) 22,434
4) Workmen's Comp
Wages (001-050-3112-1135) 6,464
7,668,281
5) Workmen's Comp
Wages
6) Workmen's Comp
Wages
7) Workmen's Comp
Wages
8) Workmen's Comp
Wages
9) Workmen's Comp
Wages
10) Workmen's Comp
Wages
11) Workmen's Comp
Wages
12 Workmen's Comp
Wages
13 Workmen's Comp
Wages
14 Workmen's Comp
Wages
15 Workmen's Comp
Wages
16 Workmen's Comp
Wages
17 Workmen's Comp
Wages
18 Workmen's Comp
Wages
19 Workmen's Comp
Wages
20 Workmen's Comp
Medical
21 Workmen's Comp
Medical
22 Workmen's Comp
Medical
23 Workmen's Comp
Medical
24 Workmen's Comp
Medical
25) Workmen's Comp
Medical
26) Workmen's Comp
Medical
27) Workmen's Comp
Medical
28) Workmen's Comp
Medical
29) Workmen's Comp
Medical
(001-050-3113-1135
(001-050-3213-1135
(001-050-3521-1135
(001-050-4340-1135
(001-052-4110-1135
(001-052-4210-1135
(001-052-4220-1135
(001-052-4330-1135
(001-054-3320-1135
(001-054-3360-1135
(001-054-5314-1135
(001-054-5340-1135
(001-056-9150-1135
(001-004-1231-1135)
(001-004-9110-1135)
(001-002-1212-1140)
(001-004-1232-1140)
(001-005-1240-1140)
(001-022-1233-1140)
(001-023-1235-1140
(001-024-2140-1140
(001-024-3310-1140
(001-028-2111-1140
(001-050-1260-1140
(001-050-1262-1140
$ 108,364
90,787
12,821
6,633
2,549
5,363
1,352
11,162
5,696
582
5,070
1,288
3,849
5,000
(300,000)
200
1,464
883
5,583
1,549
111
9,275
203
260
2,661
30) Workmen's Comp
Medical
31) Workmen's Comp
Medical
32) Workmen's Comp
Medical
33 Workmen's Comp
Medical
34 Workmen's Comp
Medical
35 Workmen's Comp
Medical
36 Workmen's Comp
Medical
37 Workmen's Comp
Medical
38 Workmen's Comp
Medical
39 Workmen's Comp
Medical
40 Workmen's Comp
Medical
41 Workmen's Comp
Medical
42 Workmen's Comp
Medical
43) Workmen's Comp
Medical
44) Workmen's Comp
Medical
45) Workmen's Comp
Medical
46) Workmen's Comp
Medical
47) Workmen's Comp
Medical
48) Workmen's Comp
Medical
49) Workmen's Comp
Medical
50) Workmen's Comp
Medical
51) Workmen's Comp
Medical
52) Workmen's Comp
Medical
53) Unemployment
Wages
(001-050-3112-1140)
(001-050-3113-1140)
(001-050-3212-1140)
(001-050-3213-1140)
(001-050-3520-1140)
(001-050-3521-1140)
(001-050-4340-1140)
001-050-7110-1140)
001-052-3410-1140)
001-052-4110-1140)
001-052-4130-1140)
001-052-4160-1140'
001-052-4210-1140
001-052-4220-1140
001-052-4310-1140'
001-052-4330-1140
(001-054-3320-1140
(001-054-5313-1140
(001-054-5314-1140
(001-054-5340-1140
(001-054-7310-1140}
(001-056-9150-1140)
(001-004-9110-1140)
(001-001-1120-1145)
$ 25
89,273
453
70,929
602
4,813
37,212
1,207
165
2,761
973
292
9,558
26,681
226
2,365
5,953
77
3,459
1,075
214
22,755
(300,000)
594
54
55
56
57
58
59
60)
61)
62)
63)
64)
65)
66}
67)
68)
69}
70)
71)
72)
73)
74)
75)
76)
77)
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Unemployment
Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
Termination
Leave Wages
(001-024-2140-1145)
(001-050-1261-1145)
(001-050-3520-1145)
(001-050-4340-1145}
(001-050-7110-1145
(001-052-4130-1145
(001-052-4160-1145
(001-052-4210-1145
(001-052-4220-1145
(001-054-3320-1145
(001-054-3360-1145
(001-054-5313-1145
(001-054-5316-1145
(001-054-5317-1145
(001-054-5340-1145
(001-056-9150-1145
(001-001-1120-1150
(001-002-1211-1150
(001-002-1212-1150
(001-004-1232-1150
(001-010-1310-1150
(001-020-1234-1150
(001-022-1233-1150
(001-023-1235-1150)
768
1,214
3,079
6,911
898
52
4O
467
2,115
6
2,640
4,932
1,341
4O
66
2
458
10,345
68
3,304
3,572
3,181
1,058
2,604
7S) Termination
Leave Wages
79) Termination
Leave Wages
80) Termination
Leave Wages
81 Termination
Leave Wages
82 Termination
Leave Wages
83 Termination
Leave Wages
84 Termination
Leave Wages
85 Termination
Leave Wages
86 Termination
Leave Wages
87 Termination
Leave Wages
88 Termination
Leave Wages
89 Termination
Leave Wages
90) Termination
Leave Wages
91) Termination
Leave Wages
92) Termination
Leave Wages
93) Termination
Leave Wages
94) Termination
Leave Wages
95) Termination
Leave Wages
96) Termination
Leave Wages
97) Termination
Leave Wages
98) Termination
Leave Wages
99) Termination
Leave Wages
100) Termination
Leave Wages
101) Termination
Leave Wages
(001-024-3310-1150
(001-028-2111-1150
(001-050-3112-1150
(001-050-3113-1150
(001-050-3114-1150
(001-050-3115-1150
(001-050-3213-1150
(001-050-3521-1150
(001-050-4340-1150
(001-050-7110-1150
(001-052-3410-1150)
(001-052-4110-1150)
(001-052-4130-1150
(001-052-4160-1150
(001-052-4210-1150
(001-052-4310-1150
(001-052-4330-1150
(001-054-3360-1150
(001-054-5311-1150
(001-054-5313-1150
(001-054-5314-1150)
(001-054-5316-1150)
(001-054-5340-1150)
(001-054-7310-1150)
5,138
19,858
5,135
10,763
3 515
4 166
91 954
3 506
14 071
9 255
6,229
11,237
6,519
9,370
14,569
4,086
4,347
1,446
18
4,702
3,947
147
11,067
4,854
102 Termination
Leave Wages
103 Unemployment
Wages
104 Termination
Leave Wages
105 Workmen~s Comp
Wages
106 Workmen~s Comp
Medical
107 Workmen~s Comp
Medical
108 Unemployment
Wages
109 Termination
Leave Wages
110 Termination
Leave Wages
111) Termination
Leave Wages
112) Workmen~s Comp
Wages
113) Workmen~s Comp
Medical
114) Unemployment
Wages
115) Termination
Leave Wages
(001-056-9150-1150
(001-004-9110-1145
(001-004-9110-1150
(006-052-2641-1135
(006-052-2641-1140
(006-056-2625-1140
(006-056-2625-1145)
(006-050-1601-1150)
(006-052-2641-1150)
(006-056-2625-1150)
(006-004-9111-1135)
(006-004-9111-1140)
(006-004-9111-1145)
(006-004-9111-1150)
$ 548
(35,000)
(125,000)
1,549
10,627
11,763
3,572
2,839
1,982
3,430
(10,000)
(10,000)
( 5,000)
( 10,762)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE CITY OF ROANOKE, VA.
June 22, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Transfer of Appropriations for Fringe Benefits
The fiscal year 1991-92 General Fund and Internal Service Fund budgets
included funds in the nondepartmental category for payment of termination leave,
unemployment compensation, workmen's compensation wages, and workmen's
compensation medical expenses. These types of fringe benefits are budgeted in the
nondepartmental category because annual charges for each department are difficult
to accurately project. The actual costs are charged to the applicable department in
anticipation of periodic budget transfers to cover these costs.
The attached budget ordinance transfers funds from the nondepartmental
category to the applicable departmental budgets. A summary of the total transfers
is as follows:
Internal
General Service
Fvnd Fund
Payroll Accrual
Workmen's Compensation Wages
Workmen~s Compensation Medical
Termination Leave Wages
Unemployment Wages
$135,595
300,000 10,000
300,000 10,000
125,000 10,762
35.000 5.000
Total
$895.595 ~35,762
JMS/kp
I recommend the attached ordinance for your approval.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2.541
Deputy City Clerk
July 6, 1992
File #24A
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31082-062292 readopting and reenacting the
Code of the City of Roanoke (1979), as amended. Ordinance No. 31082-062292 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 22, 1992.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorabla Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorabla Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Mr. W. Robert Herbert
July 6, 1992
Page 2
pc:
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, Police Chief
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of June, 1992.
No. 31082-062292.
VIRGINIA,
AN ORDINANCE to readopt and reenact the Code of the City of
Roanoke (1979), as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this
Council adopted and enacted a new code for the City of Roanoke
entitled the Code of the City of Roanoke (1979) (hereinafter
sometimes referred to as the "City Code");
WHEREAS, said Code, as amended, contains certain provisions
which incorporate by reference portions of the Code of Virginia
(1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code
sections which are incorporated by reference in the City Code have
been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which
are set forth in the Acts of Assembly
replacement volumes of the State Code; and
WHEREAS, it is the desire of this
provisions
provisions
and supplements and
Council that those
of the City Code which adopt by reference State Code
shall be fully consistent with enactments of the most
recent Session of the General Assembly;
THEREFORE, BE
Roanoke that:
1. The Code
IT ORDAINED by the Council of the City of
of the City of Roanoke (1979),
copy of which is on file in the City Clerk's Office,
as amended, a
consisting of
Chapters 1 through 36, each inclusive, is hereby readopted and
reenacted. Such Code amendments heretofore and hereafter adopted
shall continue to be known as the Code of the City of Roanoke
(1979), as amended.
2. With respect to sections or provisions of the State Code
incorporated by reference in the City Code, Council recognizes any
amendments made to such sections or provisions of the State Code by
the most recent Session of the General Assembly and hereby
expresses the intent and ordains that such amendments to sections
or provisions of the State Code incorporated by reference in the
City Code shall be included in the City Code verbatim as enacted by
the most recent Session of the General Assembly.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITYATi"ORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
June 22, 1992
WILBURN C. DIBUNG, JR.
CITY ATTO RNEY
WILLIAM X PARSONS
MARK ALLAH WILLIAMS
STEVEN J, TALEVI
KATRLEEN MARIE KRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mrs. Bowles and Gentlemen:
Since 1982, City Council has reenacted and recodified the City
Code on an annual basis in order to properly incorporate in the
Code amendments made by the General Assembly at the previous
Session to State statutes that are incorporated by reference in the
City Code. This procedure ensures that the ordinances codified in
our Code incorporate the current provisions of State law.
Incorporation by reference is frequently utilized in local
codes to preclude having to set out lengthy provisions of State
statutes in their entirety. In addition, the technique ensures
that local ordinances are always consistent with the State law as
is generally required.
The procedure whereby a local governing body incorporates
State statutes by reference after action of the General Assembly
has been approved by the Attorney General. See Report of the
Attorney General (1981-1982) at 272. I recommend that Council
adopt the attached ordinance to readopt and reenact the Code of the
City of Roanoke (1979). If the attached ordinance is not adopted,
City Code sections incorporating provisions of the State Code
amended at the last Session of the General Assembly may be
impermissibly inconsistent which could result in the dismissal of
criminal prosecutions under such City Code sections.
With kindest personal regards, I am
WCD:f
Attachment
CC:
Sincerely yours,
wilburn C. Uibling, Jr.
City Attorney
W. Robert Herbert, City Manager
George C. Snead, Director, Public Safety
Donald S. Caldwell, Commonwealth's Attorney
M. David Hooper, Chief of Police
Mary F. Parker, City Clerk
MZNUTES OF THE AUDZT COI,~ZTTEE OF ROANOKE CZTY_ ~COUNCIL
June l, 1992 (i'~Y
Call to orders
The meeting of the Roanoke City Audit Committee was called to
order at 1:08 p.m. on June 1, 1992, with Chairman, David A.
Bowers presiding.
a The invocation was given by Mayor Taylor
a The roll was called by Mr. Bird.
Audit Committee
Members Present:
David A. Bowers, Chairman
Elizabeth T. Bowles
Beverly T. Fitzpatrick
James G. Harvey, II
Howard E. Musser
Dr. Noel C. Taylor
William White, Sr.
Others Present:
Mac McCadden, Council Member Elect
Robert H. Bird, Municipal Auditor
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Gordon E. Peters, City Treasurer
T. Douglas McQuade, KPMG Peat Marwick
Robert N. Collis, KPMG Peat Marwick
Thomas F. Baldwin, EDP Audit Supervisor
Michelle R. Jones, Auditor
Evelyn W. Barger, Administrative Assistant
Kenneth F. Mundy, Controller, School Board
Joel Turner, Press
EXTERNAL AUDITS - KPMG Feat Marwick General Audit Planz
The motion was made by Mr. Fitzpatrick and seconded by Mayor
Taylor to receive and file the KPMG Peat Marwick General
Audit Plan. The motion was approved unanimously.
INTERNAL AUDITS - Personal Property Accounts Receivable,
Revenue Collection System, Mill Mountain Wildflower Garden
Fund, Nursing Home Revolving Fund and War Memorial Fundz
The motion was made by Mrs. Bowles and seconded by Mr.
Harvey to receive and file the five internal audit reports.
The motion was approved unanimously.
4. UNFINISHED BUSINESS - Nones
Audit Committee Minutes
Page 2
June 1, 1992
NEW BUSINESS:
· Municipal Auditing - Annual Plan for 1993:
The motion was made by Mayor Taylor and seconded by Mr.
Fitzpatrick to receive and file the Municipal Auditing
Annual Plan for 1993. The motion was approved unanimously.
· External Audit Contract - Selection Committee:
The motion was made by Mr. Fitzpatrick and seconded by Mayor
Taylor and Mrs. Bowles that the Chairman appoint a committee
to review requests for proposals, interview firms, evaluate
proposals and recommend an independent accounting firm to
conduct City audits for fiscal years 1993 through 1996. Mr.
White suggested that the Municipal Auditor contact the
Roanoke City Housing Authority and invite them to
participate in the City's external audit process. The
motion was approved unanimously.
· Government Auditing Standards - External Quality Control
Review:
The motion was made by Mr. Harvey and seconded by Mr.
Fitzpatrick that the Audit Committee adopt Government
Auditing Standards and direct the Municipal Auditor to
proceed with an external quality control review. The motion
was approved unanimously.
· Questions from Council:
Mr. Musser asked if the city had a way of tracking Purchase
Orders and Work Orders to keep track of how much money was
being spent on a particular project/work request. Mr.
Herbert responded that the city did have a system to track
Purchase Orders and Work Orders.
Mr. Musser asked how the Information Technology Committee
was going and if that committee was still doing priority
setting with computer systems. Mr. Herbert responded that
the Information Technology Committee was not meeting at the
present. This committee is chaired by the Assistant City
Manager. The committee will start meeting again after a new
Assistant City Manager is hired.
Audit Committee Minutes
Page 3
June 1, 1992
Mr. Musser asked if new financial systems are reviewed by
the Municipal Auditor before going on-line. Mr. Bird
responded that he does review most major changes to
financial systems. Although there is no formal method for
informing auditing of changes, most managers ask for early
audit involvement in financial systems. Auditing
prioritizes known systems development and reviews critical
changes. Mr. Schlanger noted that the Municipal Auditor
does have input to his systems. Mr. Herbert agreed with Mr.
Bird that he does not have enough staff to be involved in
every system modification, but must concentrate on high
impact systems auditing.
Mr. Herbert also said that he and Mr. Bird have been
discussing plans to implement a City-wide written Policies
and Procedures Manual. The Municipal Auditor will then be
able to audit using that manual as a standard.
&djournment~
The next Audit Committee meeting will be October 5, 1992.
1:00 p.m.
There being no further business, the meeting adjourned at
1:30 p.m.
David A.~BD~ers, Chairma~