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Home My WebLink AboutCouncil Actions 08-10-92HARVEY 31140 REGUIAR WEEKLY SESSION ROANOKE CITY COUNCIL August 10, 1992 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call.Council Members Bowles and White were absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of ~e'~i~nce to the Flag of the United States of America was led by Mayor Bowers. PUBLIC HEARINGS Public hearing on a request of Mr. Martin E. Hellkamp that a tract of land located at 759 Welton Avenue, S. W., lying at the intersection of Welton Avenue, Lawnhill Street and Floyd Avenue, described as Official Tax No. 1250133, be rezoned from RM-1, Residential Multi- Family, Low Density District, to RM-2, Residential Multi-Family, Medium Density District, subject to certain conditions proffered by the petitioner. Mr. Daniel F. Layman, Jr., Attorney. Adopted Ordinance No. 31140 on first reading. (5-0) Public hearing on a request of the City of Roanoke to alter and close by barricade, Day Avenue, S. W., at its intersection with Franklin Road. Mr. W. Robert Herbert, City Manager. Adoplenl Ordinan~ No. 31141 on first ~_dlng. (4-0, Council Member Harvey abstained 13mm voting.) e C-1 CONSENT AGENDA (APPROVED 5-0) ALL MA'I'rERS IJSTED UNDER ~ CONSENT AGENDA ARE CONSIDF_.,RP.f) TO BE ROUTINE BY THE MAYOR AND MEIVlBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LIS'rP.f) B~.~OW. THPRE WH.L BE NO SEPARATE DISCUSSION OF-THE ITEMS. IF DISCUSSION IS DESIRe. F), THE ITEM WH.I. BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERP. f) SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-2 C-3 C-4 A communication from Vice-Mayor Beverly T. Fitzpatrick, Jr., requesting an Executive Session to discuss the disposition of publicly held property, specifically the possible conveyance of an interest in land for economic development purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss the disposition of publicly held property, specifically the possible conveyance of an interest in land for economic development purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. A communication from Vice-Mayor Beverly T. Fitzpatrick, Jr., requesting an Executive Session to discuss a prospective business or industry when no previous announcement has been made of the business' or industry's interest in locating in the community, specifically to discuss inducements being offered to such business or industry to locate in this community, pursuant to Section 2.1-344 (A)(5), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in · Executive Session to discuss a prospective business or in~ugtry when no previous announcement has been made of the business' or industry's interest in locating in the community, specifically to discuss inducements being offered to such business or industry to locate in this community, pursuant to Section 2.1-344 (A) (5), Code of Virginia (1950), as amended. A 'cOrfimffnicafiOn' from Mayor David A. Bowers confirming the appointment of Council Member Delvis O. McCadden as a member of the City's Legislative Committee and Water Resources Committee on July 27, 1~92. RECOMMENDED ACTION: Receive and file. C-5 C-6 C-7 C-8 A communication from Mr. Mel H. Lipton tendering his resignation as a member of the Personnel and Employment Practices Commission. RECOMMENDED ACTION: Receive and file the communication and accept the resignation with regret. A list of items pending from July 10, 1978 through July 27, 1992. RECOMMENDED ACTION: Receive and file. Qualification of Messrs. Charles R. Saul and W. Robert Herbert as members of the Economic Development Commission for terms of three years each, ending June 30, 1995. RECOMMENDED ACTION: Receive and file. Qualification of Mr. Ronald O. Crawford as a member of the Board of Fire Appeals for a term of four years ending June 30, 1996. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA ttEARING OF CITIT~F. NS LII~N PUBLIC MATrERS: None. .... 4. PETITIONS ~ COMMUNICATIONS: A communication from Major C. Andrew Hodges, Jr., United States Air Force Admissions Liaison Officer, requesting Council's endorsement of a Resolution in support of a proposed Roanoke Valley Air Show to be held at th~.Roanoke Regional Airport in the Spring of 1993. 4 A communication from Mr. Harwell M. Darby, Jr., Attorney, representing the Industrial Development Authority of the City of Roanoke, requesting approval of a plan to assist Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, and Franklin Memorial Hospital, in advance refunding of a portion of certain prior bonds, and funding certain expenses incurred in connection with authorization and issuance of the Refunding Bonds, by issuance of not to exceed $78,500,000 aggregate principal amount of the Authority's Hospital Revenue Refunding Bonds, Series 1992B. Adopted Resolution No. 31142-081092. (5-0) A communication from the Roanoke City School Board requesting approval of an application by the City of Roanoke to the Virginia Public School Authority for up to $2,505,500 in financing under the Authority's 1992 Literary Fund Interest Rate Subsidy Program, in order to provide funding for improvements and additions to Forest Park Elementary School; and that a public hearing be scheduled relating to the issuance of the City's general obligation school bonds in an amount not to exceed $2,250,000. Concurred in the request'and scheduled a public heating for Monday, September 14, 1992, at7:30 p.m., or as soon thereafter as the m~.er may be heard. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: 1. A report regarding an award presentation to City employees. The Perso:,anel Manager presented a briefing with regard to efforts by City employees to keep health care costs down, as well as participation in various wellness activities sponsored by the City. 5 1TEMS RECOMMENDED FOR ACTION: o A report recommending appropriation of grant funding for the Fifth District Employment and Training Consortium, in the amount of $265,151.17, in connection with operation of joint contracts with the City of Roanoke Depamr~ent of Social Services and a joint contract with the County of Roanoke Department of Social Services, from June 1, 1992 to May 31, 1993. Adoplx~ Budget Ordinnnce No. 31143--081092. (5-0) A report recommending acceptance and appropriation of funds, in the amount of $91,041.89, awarded by the State Department of Fire Programs, to provide for procurement of materials and equipment for training and development, and fire suppression equipment. Adopl~d Budget Ordinnnce No. 31144-081092 and Resolution No. 31145--081092. (5--0) A report recommending execution of an. agr ~. ment with the Roanoke Redevelopment and Housing Authority for the administration and implementation of variOhs' community development acuwues. ,~ ~ ....... ,~ So A report ~0mmending acceptance of a Hazardous Materials Regional Response Team Grant, in the amount of $15,000.00, for the purpose of providing funds to purchase specialized equipment for the Hazardous Materials Regional Response Team; and appropriation of funds in connection therewith. Adopl~i Budget Ordinance No. 31146-~1092 and Resolution No. 31147--081092. (5-0) 6 A report recommending acceptance and execution of a Local Government Challenge Grant, in the amount of $2,000.00, from the Virginia Commission for the Arts, such funds to be distributed to the Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31148-081092 and Resolution No. 31149-081092. (5--0) A report recommending authorization to change the name of previously closed portions of Mountain Avenue and First Sweet, S. E., to Reid Drive. Adopted Re.solution No. 31150-081092. (5-0) A report recommending authorization to execute an agreement with Land and, Community Associates of Charlottesville, Virginia, to provide professional services in connection with preparation of architectural design guidelines for the City's Historic Districts; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31151-081092 and Reaolution No. 31152. (5-0) . A report recommending cancellation of the contract with H.T.F. Mechanical Services, in the amount of $17,145.00, and award of a contract to S. J. Conner and Sons, Inc., in the amount of $17,340.00, to install air conditioning and related work in the team rooms at the Civic Center Coliseum. Adopted Resolution No. 31153-081092. (5-0) DIRECTOR OF FINANCE: 1. A financial report for the month of June, 1992. Received and filed. 7 A report with regard to the status of the financial condition the City. Received and filed. 6. REPORTS OF COMMITT~F.S: ao A report of the Water Resources Committee recommending that the City Manager be authorized to execute appropriate documentation to vacate and abandon an unused portion of the Falling Creek Reservoir Roadway Access Easement. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinam~ No. 31154 on first i~ading. (5-0) A report of the Water Resources Committee recommending execution of a special warranty deed dedicating portions of two City-owned lots, together with cert__ain temporary construction easements to the Commonwealth of Virginia, Department of Transportation, for use as street right- of-way needed for replacement of the Fifth Street Bridge. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 31155 on first r~ling. (5-0) A report of the Water Resources Committee recommending that Council not authorize the sub-lease by Greater Raleigh Court Civic League of city-owned property located at 1916 Memorial Avenue, S.W. Council Member Elizabeth T. Bowles, Chairperson. Concuned in the recommenO~6on. UNFINISI-IF-D BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: O~ 8 Ordinance No. 31122, on second reading, affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with the agreements. Adopted Ordinance No. 31122-081092. (4-1, Council Member Harvey voted no.) Ordinance No. 31138, on second reading, providing for the sale and conveyance of City-owned property located at 118, 120, 122 and 124 Campbell Avenue, S. W., upon certain terms and conditions. Defe,~cd until the next regular meeting of Council on Monday, August 24, 1992, at 7:00 p.m. 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. appointed: by Council. Vacancies on various authorities, boards, commissions and committees 10. OTI4F R HEARINGS OF CITIZg NS: CER'rlFICA'rlON OF EXECUTIVE SESSION. (5-0) Appointed the follo ~ ~wi~g persons: Ann D. Masters - Roanoke Arts Commi-~sion J. Granger Macfarlane - Roanoke Valley Convention and Visitor's Bureau Board of Directors Bonnie A. Nethery - Roanoke Public Library Board (waived City residency requiremen0 Melinda J. Payne - Roanoke Civic Center Commission 9 Reappointe~i tim following Hin, old L. Shaffer - Flood Plain Committ~ Kathy S. Hill - Flood plgin Commil3~ Melody S. StovaH - Roanoke A~ts Commi~ion 10 David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 August 10, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB: se Roanoke, Virginia August 10, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss disposition of publicly held property, specifically the possible conveyance of an interest in land for economic development purposes, pursuant to Section 2.1-344(A)(3), Code of Virginia (1950), as amended. V,~y truly%y.ours, ~ ~Beve~rl T .~i~t ~patr~ck, Chairman, Economic Development Commission BTFj:sm cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Brian J. Wishneff, Chief, Economic Development & Grants Mary F. Parker, City Clerk Roanoke, Virginia August 10, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss a prospective business or industry when no previous announcement has been made of the business' or industry's interest in locating in the community, specifically to discuss inducements being offered to such business or industry to locate in this community, pursuant to Section 2.1-344(A)(5) Code of Virginia (1950), as amended. ' Ve,~y truly ~qurs, / Beverly;T. ~F~it~patr~k, Jr. Chairman, Economic Development Commission BTFj:sm cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Brian J. Wishneff, Chief, Economic Development & Grants Mary F. Parker, City Clerk MARY F. PARKER C~ty ~l¢~k CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #15-110-132-137-458B-27 The Honorable Delvis O. McCadden Council Member Roanoke, Virginia Dear Mr. McCadden: At a regular meeting of the Council of the City of Roanoke held on Monday, August 10, 1992, the Mayor submitted a written communication confirming your appointment as a member of the City's Legislative Committee and Water Resources Committee, effective July 27, 1992. On motion, duly seconded and adopted, the communication was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: The Honorable Beverly T. Fitzpatrick, Co- Chairperson, Legislative Committee The Honorable Elizabeth T. Bowies, Chairperson, Water Resources Committee Mr. Kit B. Kiser, Director, UtiLities and Operations David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Reanoke, Virginia 24011-1594 Telephone: (703) 981-2444 August 10, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Please be advised that I wish to confirm the appointment of Council Member Delvis O. McCadden as a member of the City's Legislative Committee and Water Resources Committee on July 27, 1992. I would respectfully request that this matter be received and filed. Sincerely, David A. Bowers Mayor DAB: se MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 Deputy City Clerk August 13, 1992 File #15=202 Mr. Mel H. Lipton 5400 Bernard Drive, S. W. Apt. C-205 Roanoke, Virginia 24014 Dear Mr. Lipton: Your communication tendering your resignation as a member of the Personnel and Employment Practices Commission, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. On motion, duly seconded and adopted, the communication was received and filed and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for the many services you have rendered to the City of Roanoke as a member of the Commission. Please find enclosed a Certificate of Appreciation issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, ~O-~-~..- Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Ms. Judy Witcher-Jackson, Chairperson, Personnel and Employment Practices Commission, P. O. Box 6003, Roanoke, Virginia 24017-9998 Mr. Kenneth S. Cronin, Personnel Manager Pending Items from July 10, 1978 through July 27, 1992 Referral Date Referred To Item 7/10/78 City Manager Mayor's 1978 State of the City Recommendation No. 11 (Development of a hotel on Mill Mountain.) 2/11191 Architectural Review Board Request to review Section 36.1-345(b) of the City Code and after conducting a public hearing on the matter, to submit a report and recommendation to Council with regard to clarification of the language contained therein. 8/12/91 City Manager Mayor's 1991 State of the City Recommendation No. 3 to establish a committee to report back to Council before the end of the year as to whether the Roanoke area has adequate facilities and support to compete in an even greater way in the area of attracting amateur sporting events to the Roanoke Valley. Pending Items from July 10, 1978 through July 27, 1992 Referral Date Referred To Item 8/12/91 8/12/91 City Manager Director of Finance City Manager City Attorney Mayor's 1991 State of the City Recommendation No. 4 that the necessary steps be taken to reduce the real estate tax rate from $1.25 per $100.00 of assessed value to $1.20 per $100.00 of assessed value during the next five years. Remarks of Mr. Ted H. Key, Director of the Northwest Revitalization Corporation, with regard to consideration of a measure prohibiting the owners of motels or other living facilities from renting rooms to the general public when other portions of the same facility are being used by prisoners on work release, parole or half- way house. 2 Pending Items from July 10, 1978 through July 27, 1992 Referral Date Referred To Item 2/3/92 City Manager City Attorney Request of Mr. William P. Vinyard, Jr., for relocation of the boundary line between the City of Roanoke, the Town of Vinton and the County of Roanoke, in order to allow the City portion of a parcel of land owned by Mr. Vinyard to be combined with adjoining lots in the Town of Vinton. 2/3/92 Roanoke City School Board Matter of possession of firearms on school property. 2/10/92 City Attorney Request to study the matter of regulating the sale of "look- alike" weapons. 3/16/92 City Manager Remarks of William W. Jones with regard to noise and illegal parking activities in connection with a race car owned by a resident adjacent to his residence at 2904 Bradley Street, N. E. 3 Pending Items from July 10, 1978 through July 27, 1992 Referral Date Referred To Item 4/13/92 6/22/92 6/22/92 City Manager City Attorney City Manager City Manager City Attomey Commissioner of Revenue Matter of establishing a Special Service District for the Williamson Road area, and negotiating a contract to be entered into by the City and the Williamson Road Area Business Association setting forth the terms and conditions of the Special Service District. Request to study the feasibility of relocating the Frisbee Disc Golf Course in Fishburn Park to another area of the City. Matter of increasing the total combined income of any elderly or disabled property owner claiming real property tax exempt status from $22,000.00 to $26,000.00, and increasing the first $4,000.00 of income of each relative, other than the spouse of the owner, who is living in the dwelling, to $4,750.00. 4 Pending Items from July 10, 1978 through July 27, 1992 Referral Date Referred To Item 7/13/92 City Attorney A communication from Council Member James G. Harvey, II, requesting a further review by the City Attorney of the City's "dangerous and vicious dog" ordinance. 7/27/92 City Manager Request to provide information pertaining to more stringent enforcement of the City's current leash law. (This information to be included with report of City Attorney with regard to "dangerous and vicious dog" ordinance.) 7/27/92 William White, Sr. Kit B. Kiser William F. Clark Bids for Neighborhood Storm Drainage Projects, Phase II, Courtney Avenue, N. E., and Hildebrand Road, N. W. 5 MARy F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 Deputy City Clerk August 13, 1992 File #15-450 The Honorable Beverly T. Fitzpatrick, Jr. Chairporson Economic Development Commission Roanoke, Virginia Dear Mr. Fitzpatrick: This is to advise you that Messrs. Charles R. Saul and W. Robert Herbert have qualified as members of the Economic Development Commission, for terms of three years each, ending June 30, 1995. MFP: sw Sincerely, ~~ Mary F. Parkor, CMC/AAE City Clerk pc: Mr. Brian J. Wishneff, Chief, Economic Development 0-2 Oath or Affirmation of Offi~ ~,,:_~ ~ State of Virginia, Cit~/ of Roanoke, to.~vit: I, Charles R. Saul , do solemnly swear (or *fllr~n) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Economic Development Commission, for a term of three years ending June 30, 1995. according to the best of my ability. Subscribed and sworn to before me, this So help me God. ~ Oath or Affirmation of Office 8~a$~ of V~in~, Odt~ of Roanoke, to W. Robert Herbert I, ., do solemnly swear (or ~'m) that I will support the Constitution of the United States, a~ld the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Economic Development Commission, for a term of three years ending June 30, 1995. according to the best of my ability. So help me God. Subscribed and sworn to before me, this ~ ~ day of ~ /7~-~ MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21~ Church Avenue, S.W., Room 456 Roanoke, Virginia 2t~011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #15-70 Mr. Ross C. Hart, Chairperson Board of Fire Appeals 308 2nd Street, S. W. Roanoke, Virginia 24011 Dear Mr. Hart: This is to advise you that Mr. Ronald O. Craw-ford has qualified as a member of the Board of Fire Appeals, for a term of four years, ending June 30, 1996. Sincerely, ~p,.,,x.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Rawleigh W. Quarles, Fire Chief 0-2 Oath or Affirmation of O~;i¢,,e~ _~ ',,:~ ~'~:,' Stale o] Virginia, Oit3l o] Roanoke, I, Ronald O. Crawford . do solemnly swear (or ~l~rm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Fire Appeals, for a term of four years ending June 30, 1996. according to the best of my ability. So help me God. Subscribed and sworn to before me, this UNITED STATES AIR FORCE ADMISSIONS LIA{SON OFFICER August 4, 1992 Ms. Mary Parker Roanoke City Clerk 215 Church Avenue SW Rm. 456, Municipal Building Roanoke, Virginia 24011--1536 Dear Ms. Parker: Please place my name on the Roanoke City Council's agenda for 10 April 1992. This agenda item will be to present for Council's endorsement a resolution in support of a proposed Roanoke Va]Icy Air Show to be held at the Roanoke Regional Airport in the Spring of 1993. ] have enclosed a copy of this resolution as Attachment 1. Similar resolutions are being forwarded to the Roanoke County Board of Supervisors and the Salem City Council for their endorse- ments. A Roanoke Valley Air Show presents a unique opportunity for Valley residents and local aviation affiliated organizations/ businesses to come together in the spirit of community entertain- ment. Attachment 2 provides a more comprehensive outline of both the purpose and scope of this special event. You should list my name as the point of contact for this action: Major C. Andrew Hedges, Jr. 4170 Knollwood Drive Troutville, Virginia 24175-4236 Home: 977-6409 Office: 389-5471 Confirmation of my placement on the agenda would be greatly appreciated. Thank you for your kind attention to this matter. If you require any further information, feel free to contact me anytime. Respeetfu 1 ly ~ubm t~ed,~ C. ANDREW HODGV. S, JR.~aj~, USAFR USAFA Admissions I,i~'lS~ Off}cer 2 Attachments Admissions counseling representative for the U.S. Air Force Academy and AFROTC RESOLUTION IN SUPPORT OF A ROANOKE VALLEY AIR whereas, the Roanoke Valley is increasing itc emphasis on touri~m~ conventions~ and special events to bring more visitors to the area~ and whereas~ the Roanoke Chapter 285~ Air Force Association is desirous of sponsoring a Roanoke Valley Air Show as a special event to promote public awareness of the importance of aviation; and Whereas~ Mr. Beverly T. Fitzpatrick~ Jr. is on a Steering Committee involved in the planning for a regional air show to be held in the Spring of 1993~ and so Therefore~ be it recolved that the Roanoke City Council endor=es the application of the Roanoke Chapter 285~ Air Force Association to the Department of Defense for military aerial support to conduct the air show and encourages the cooperation and endorsement of the Roanoke Regional Airport Commission to assist in the implementation of this special event in the Roanoke Valley. ROANOKE V~Y3.R~AIRSHOW Purpose: To promote the public awareness of the importance of aviation in our community. To promote the public interest in the Roanoke Regional Airport facilities and its services/capabilities. 3. To provide a unique forum for local aviation-affiliated businesses to contact the public. To entertain Roanoke Valley residents by providing an inexpensive, yet unique opportunity to view US military aircraft and witness, firsthand, the skill of our nation's military pilots. To introduce government-affiliated industries and contractors into the Roanoke area and generate their interest in the Valley's assets. To honor a Vinton resident who has distinguished himself in the Nation's service, Lt Col Daniel J. Darnell, Commander, USAF Air Demonstration Squadron (USAF Thunderbirds). Scope: One day of festivities (0900 to 1600) encompassing concessions, entertainment, static display aircraft, military fly-overs, and community booths, culminating in a one hour ariel show performed by the USAF Air Demonstration Squadron, USAF Thunderbirds. Held on the general aviation ramp, taxiways, and parking lot of the old terminal at Roanoke Regional Airport, parking and shuttle service would be provided from the Town Square parking areas. This would be a Sunday event tied to Vinton's Dogwood Festival on the preceeding Saturday. It can be billed as a Memorial Day/Armed Forces Day celebration. B R O W N & ~00 D- . ONE WORLD TRADE CENTER NEw ¥OR , :1 0 October 14, 1992 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mary F. Parker Clerk of the City Council of the City of Roanoke, Municipal Building Richmond, Virginia 24011 Virginia Re: $78,500,000 Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B Dear Ms. Parker: Enclosed herewith for filing with you is a copy of Form 8038 previously filed with the United States Internal Revenue Service pertaining to the above-referenced bond issue along with a certificate of the Secretary of the Industrial Development Authority of the City of Roanoke, Virginia certifying as to its authenticity, all as required by Section 15.1-1377 of the Code of Virginia of 1950. Please acknowledge receipt of this letter, the enclosed Form 8038 and the accompanying certificate by signing the enclosed copy of this letter and returning it to us in the enclosed addressed envelope. If you have any questions, please contact the undersigned. Law Clerk Enclosures Receipt by the City Council of the City of Roanoke, is hereby acknowledged: Date: /0 - ~7- ~ Virginia '.,. 8038 I (Rev, April 1990) Information Return for Tax-Exempt Private Activity Bond Issues (Under Section 149(e)) · See separate instructions. OMB NO. 1545-0720 Expires 5/31/92 ~ Reporting Authority Check box if Amended Return · [] Industrial Development Authority of the City of Roanoke, Virgini~ 54-1106038 PA19 92 - 2 310 First Street, S.W. 5 Cityortown, state, andZIPcode Roanoke, Virginia 24011 7 Narneotissue HosDital.Revenue. Re~unc~nq soDOs [.l{QanoKe. _MgmorA{L~ ~rlal spl~al yr ieee) ~e £~ ~H°soitals~oC~atml°i~¥o"O~p~t~rQ~sR~e Valley ano ~3:aDJciln Augus% 28, 1992 770084BU4 Type of Issue (check box(es) that applies and enter the Issue Price for each) 9 Exempt facility bond: a [] Airport (sections 1.42(a)(1.) and 142(c)) .................... b [] Oocks and wharves (sections 142(a)(2) and 142(c)) ................ c [] Mass commuting facilities (sections 142(aX3) and 142(c)) .............. d [] Water furnishingfacilities(sections 142(aX4)and 142(e)) .............. e [] Sewage facilities (section 1.42(a)(5)) ..................... f [] Solid waste disposal facilities (section 142(aX6)) ................. , g [] Qualifiedresidentialrentalprojects(sections 142(a)(7)and 142(d)), as follows: ....... Meeting 20-50 test (section 1.42(dX1.)(A)) .......... [] Meeting 40-60 test (section 142(d)(1)(8)) .......... [] Meeting 25-60 test (NYC only) (section 142(d){6)) ....... [] Has an election been made for deep rent skewing (section 1.42(dX4XB))? [] Yes [] No h [] Facilitiesforthelocalfurnishingofelectricenergyorgas(sections 1.42(a)(8)and 1.42(f)) .... i [] Localdistrictheatingorcoolingfaolities(sections1.42(a)(9)and 142(g)) .......... j [] Qualified hazardous waste facilities (sections ]42(a)(10) and 1.42(h)) ........... k [] High-speed intercity rail facilities (sections 142(a)(1.1), 142(c), and 1.42(0) ......... Check box if the owner elected not to claim depreciation or any tax credit (see instructions), · [] I [] Facilities allowed under a transitional rule of the Tax Reform Act of 1.986 (see instructions) .... Facility type .................................. 1986 Act section .............................. [] Qualified mortgage bond (section 143(a)) (see instructions) .............. Check box if you elect to rebate arbitrage profits to the U.S ............ · [] [] Qualified veterans' mortgage bond {section 143(b)) ................ Check box if you elect to rebate arbitrage profits to the U,S ............ · [] [] Qualified small issue bond (section 144(a)) (see instructions) ............. Check box for $10 million small issue exemption .............. · [] [] Qualified student ~oan bond (section 144(b)) ................... [] Qualified redevelopment bond {section 144(c)) .................. [] Qualified hospital bond {section 145(c)) .................... [] Qualified 501(c)(3) bond other than a qualified hospital bond (section 145) ......... Employer identification number (EIN) of the qualifying 501(c)(3) organization [] Nongovernmental output property bond (treated as private activity bond)(section 14 l(d)) .... [] Other. Describe (see instructions) · ...................................................... 10 11 12 13 14 15 16 17 18 Issue Price 10 11 Description of Bonds I 7,/~ a) Ii6 (b) ~1 (c) (d) 19 Final maturity . . 020 .25 $18,200,000.00 $ ~8~.200,000.00 20 Entire issue ~~ $78,321,807.75 $ 78,500,000.00 For Paperwork Reduction Act Notice, see page ! of the Instructions. (e) f (g) t 19;893 years16.19189%~5.14628% Form 8038 (Rev 4-90) 8038. ] 6/18/90 Published by Tax Management Inc., a Subsidiary of The Bureau of National Affairs, inc. 27 Fo~m 8038 (Rev 4-90) Page 2 ~ Uses of Original Proceeds of Issue (including underwriters' discount) Amount 21 Proceeds used for accrued interest ....................... 22 Issue price of entire issue (enter amount from line 20, column c) .............. 23 Proceeds used for bond issuancecosts(including underwriters'discount). . 2L~_L924,238.75 24 Proceeds used for credit enhancement ............. 21~-~-I~'~/~? 1251 0 25 Proceedsallocatedtoreasonablyrequired reserveor replacement fund . . 126176'855'569'00 26 Proceeds used to refund prior issues (complete Part VI) ....... 27 Total (add lines 23, 24, 25, and 26) ....................... 28 Nonrefundin~ proceeds of the issue (subtract line 27 from line 22 and enter amount here) ..... 165,984.38 ,807.75 ,807.75 0 Description of Property Financed by Nonrefunding Proceeds (Do not complete for qualified student loan bonds, qualified mortgage bonds, or qualified veterans' mortgage bonds.) 29 Type of Property Financed by Nonrefunding Proceeds: 29a Amount a Land ................................. b Buildings and structures ........................... 29b c Equipment with recovery period of more than 5 years ................. 29c I d Equipment with recovery period of 5 years or less .................. 29d e Other(describe) ............................. 29e 30 Standard industrial classification (SIC) of nonrefunding proceeds for the financed projects. ab SiC Code Nonrefundin~ proceeds $~ SIC Code Nonrefunding proceeds $ ~ Description of Refunded Bonds (complete this part only for refunding bonds) 31 Enter the remaining weighted average maturity of the bonds to be refunded ............ · 21.183 32 Enterthelastdateonwhichtherefundedbondswillbecalled ................ · 7/1/2000 33 Enterthedate(s)therefundedbondswereissued · 10/16/90 years Miscellaneous 34 Name of governmental unit(s) approving issue (see instructions) · ~ee ]~Lde.~ 1 ~ Volume Cap Amount 36 Amount of volume cap allocated to the issuer, Attach state ce~ificaUon ........... 36 ] 37 Amountofissuesubjecttotheunifiedstatevolumecap ................ 37 ] 38 Amount of issue not subject to the unified state volume cap or other volume limitations: ~ a ~fb~ndsf~rg~vemmenta~y~wneds~idwastefaci~ities`airp~s~d~cks~wha~es'~rhigh~speedintercity ~ rail facilities ............................... 38a ~ b Under a carryforward election. Attach copy of Form 8328 to this return ........... 38b j c Under transitional rules of the Tax Reform Act of 1986 ................. 38c] Enter the Act section of the applicable transitional rule ..... ~ ............................ ~~ d Under the exception for current refunding (section 1313(a) of the Tax Reform Act of 1986) ..... 38d~ 39 Amount of issue of qualified 501(c)(3) bonds: ~ a Qualdied hospital bonds ............. 39a ~ ~.~ b Qualified nonhospdal bonds ............. 39~ c Outstanding tax-exempt nonhospital, bonds .... 39c~ 40a Amount of issue of qualified veteran s mo~age bonds ........... 40a ~ b Entertheamtuntoft~stateveterans'limit/ .............. ~ ~ : ~ ~ ~ 40bi Here ~ t ~ W: Bollinq Izard ) ~ ~ 8038.2 Published by Tax Management Inc., a Subsidiary of The Bureau of National Affairs, Inc. 6/18/90 28 RIDER i TO FORM 8038 Public hearings were held with respect to the Bonds on July 31, 1992 by the Industrial Development Authority of the city of Roanoke, Virginia and the Industrial Development Authority of Franklin County, Virginia. The Bonds were approved by (i) the city Council of the city of Roanoke, Virginia on August 10, 1992, and the Board of Supervisors for the County of Franklin, Virginia on August 3, 1992. MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2541 August 13, 1992 SANDRA H. EAKIN Deputy City Clerk File #207 Mr. Harweli M. Darby, Jr., Attorney Glenn, Flippin, Feldmann & Darby P. O. Box 2887 Roanoke, Virginia 24001 Dear Mr. Darby: I am enclosing copy of Resolution No. 31142-081092 authorizing among other things, issuance of not to exceed $78,500,000.00 aggregate principal amount of Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memoriai Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B, to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended. Resolution No. 31142-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Bolling Izard, Chairperson, Industrial Development Authority, 2535 Robin Hood Road, S. E., Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance MARY F. PARKER ~ity Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #53B-467 Mr. Finn D. Pincus, Chairperson Roanoke City School Board Roanoke, Virginia Dear Mr. Pincus: A communication from the Roanoke City School Board requesting approval of an application by the City of Roanoke to the Virginia Public School Authority for up to $2,505,500. O0 in financing under the Authority's 1992 Literary Fund Interest Rate Subsidy Program, in order to provide funding for improvements and additions to Forest Park Elementary School; and further requesting that a public hearing be scheduled relating to issuance of the City's General Obligation School Bonds, in an amount not to exceed $2,250,000.00, on Monday, September 14, 1992, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. On motion, duly seconded and adopted, Council concurred in the request and scheduled a public hearing for Monday, September 14, 1992, at 7: 30 p.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc.' Dr. Frank P. Tota, Superintendent of Schools Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board Mr. W. Robert Hel~bert, City Manager Mr. Joel M. Schlanger, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th Day of August, 1992 No. 31142-081092 A Resolution of the City Council of the City of Roanoke, Virginia approving, among other things, the issuance of not to exceed $78,500,000 aggregate principal amount of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B, to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended. WHEREAS, the City of Roanoke, Virginia (the "City") is a political subdivision of the Commonwealth of Virginia exercising public and essential governmental functions pursuant to the Constitution and laws of the Commonwealth of Virginia; and WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") is a political subdivision of the Commonwealth of Virginia duly created pursuant to the Industrial Development and Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act") and authorized by the Act to issue revenue bonds for the purpose of providing funds to finance or refinance the costs of certain projects required or useful for health care purposes; and WHEREAS, Roanoke Memorial Hospitals ("RMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the city of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHRV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Franklin Memorial Hospital (#FMH#) is a private nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, the Roanoke Authority has by resolution adopted July 31, 1992 (the "Roanoke Authority Resolution") authorized the issuance of not to exceed $78,500,000 aggregate principal amount of the Industrial Development Authority of the city of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B (the "Bonds") for the purpose of (i) advance refunding a portion of the Roanoke Authority's Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1990 (the "Prior Bonds"), and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds; and WHEREAS, the proceeds of the Prior Bonds were or will be used for the purpose of (a) financing or reimbursing RMH for financing a portion of the cost of (i) acquiring, constructing and equipping a new nine-story, 330,000 square foot patient care pavilion containing, among other things, the trauma center and emergency room, three new cardiac surgery operating rooms, four new cardiac catherization labs, a twelve-bed cardiac surgery intensive care unit, a twelve-bed trauma/neurological intensive care unit with a 25 bed trauma/neuro intermediate care unit, a twelve-bed cardiac care unit with 25 cardiac progressive care beds, a twelve-bed intensive care unit with 25 definitive care beds, (ii) renovating approximately 107,000 square feet of the existing hospital facilities for certain administrative and medical education space, adding a new MRI ~nnex, and reconfigurating the diagnostic imaging facilities, (iii) renovating and expanding several other patient care areas and certain storage and support facilities, and (iv) acquiring certain capital equipment for use in or in connection with the RMH hospital facilities (the "RMH Project"); (b) refunding certain bonds and notes previously issued by the Authority for the benefit of RMH which were used to finance (i) the costs of constructing and equipping a cancer treatment facility, a parking facility and a laundry facility, (ii) a portion of the costs of constructing and equipping a 15-story addition to the RMH hospital facilities, and (iii) the acquisition of certain capital equipment for use in the RMH hospital facilities, (c) financing for CHRV a portion of the cost of (i) constructing and equipping a new obstetrics unit which will include, among other things, a 37-bassinet neon~ai intensive care unit, three Cesarean-section delivery rooms, nineteen labor/delivery/recovery rooms and a diagnostic/testing area, (ii) renovating the existing obstetrics/gynecology unit to accommodate 36 obstetrics/post partum beds and 36-bed bassinet newborn nursery; (iii) renovating the 35-bed pediatric unit, (iv) renovating the pediatric intensive care unit and the adult intensive care unit, (v) improving building systems within the CHRV hospital facilities; and (vi) acquiring certain capital equipment for use in the CHRV hospital facilities (the "CHRV Project"); (d) refunding certain bonds and notes previously issued by the Authority for the benefit of CHRV which were used to finance the costs of expanding and renovating certain portions of the C~RV hospital facilities; and (e) financing for FMH a portion of the cost of (i) constructing and equipping an approximately 20,000 square feet outpatient wing which will contain all outpatient oriented departments including, among other things, the emergency department, physical therapy, cardiac rehabilitation, and an outpatient laboratory, (ii) constructing and equipping a 2,500 square feet obstetrical services wing, (iii) renovating certain other existing patient care areas including medical/surgical and intensive care units and the operating room, (iv) improving. building systems within the FMHhospital facilities, and (v) acquiring certain capital equipment for use in the FMH hospital facilities (the "FMH Project"); and WHEREAS, RMH's principal place of business and the location of its hospital facilities and the P/~H Project is Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CHRV's principal place of business and the location of its hospital facilities and the CHRV Project is 101 Elm Avenue, S.E., Roanoke, Virginia; and FMH's principal place of business and the location of its hospital facilities and the FMH Project is 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and WHEREAS, the Industrial .Development Authority of Franklin County, Virginia (the "Franklin Authority") has by resolution adopted July 31, 1992 (the "Franklin Authority Resolution") authorized the issuance of the Bonds by the Roanoke Authority for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds; and WHEREAS, the Board of Supervisors of Franklin County, Virginia (the "Franklin Board") has by resolution adopted August 3, 1992 (the "Franklin Board Resolution") authorized the issuance of the Bonds by the Roanoke Authority for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds; and . WHEREAS, the City council of the City of Roanoke, Virginia (the "Council") must first approve the issuance of the Bonds before the Roanoke Authority can proceed with the financing; and WHEREAS, the Roanoke Authority has delivered or caused to be delivered to the Council the following: (i) a reasonably detailed s,~mmary of the comments expressed at the public hearing held by the Roanoke Authority in connection with the issuance of the Bonds, (ii) a fiscal impact statement concerning the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (iii) a copy of the Roanoke Authority Resolution, which constitutes the recommendation of the Roanoke Authority that the Council approve the refunding of a portion of the Prior Bonds and the issuance of the Bonds; and WHEREAS, the Franklin Authority has delivered or caused to be delivered to the Council the following: (i) a reasonably detailed s~mmary of the comments expressed at the public hearing held by the Franklin Authority in connection with the issuance of the Bonds, (ii) a fiscal impact statement concerning the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (iii) a copy of the Franklin Authority Resolution, which constitutes the recommendation of the Franklin Authority that the Council approve the refunding of a portion of the Prior Bonds and the issuance of the Bonds; and WHEREAS, the Council has determined that it is necessary at this time to approve the issuance by the Roanoke Authority of not to exceed $78,500,000 aggregate principal amount of the Bonds to promote the improvement of health and living conditions of the people of the City of Roanoke and the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of said City and Commonwealth and its inhabitants; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke, Virginia: Section 1. The Council hereby approves the issuance by the Roanoke Authority of not to exceed $78,500,000 aggregate principal amount of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds. Section 2. The Mayor or the Vice Mayor, the Clerk or any Deputy Clerk of.t_he. Council are hereby authorized and directed, on behalf of the Council, to take any and all action necessary, including the execution of any documents, to consummate the issuance and sale of the Bonds in conformity with the provisions of this resolution. Section 3. The approval of the issuance of the Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended and the Act, does not constitute an endorsement to any prospective purchaser of the Bonds of the creditworthiness of RMH, CHRV or FMH and, as required by the Act, the Bonds shall provide that neither the Commonwealth of Virginia, the City nor the Roanoke Authority shall be obligated to pay the principal of, the redemption premium, if any, or the interest on the Bonds or other costs incident thereto except from the revenues and funds pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the City nor the Roanoke Authority shall be pledged thereto. Section 4. This Resolution shall take effect immediately upon its passage. ATTEST: CITY CLERK 5 GLENN, FLIPPIN, lCELDMANN & DAi~BY (703) 2~4-8ooo FAX (703) August 4, 1992 224-8006 HAND DELIVERED Members of the Roanoke City Council c/o Mary F. Parker, Clerk Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Re: Industrial Development Authority of the City of Roanoke $78,500,000 Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B Gentlemen and Mrs. Bowles: The Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), has held a public hearing for Roanoke Memorial Hospitals ("RMH") and Community Hospital of Roanoke Valley ("CHRV") and Franklin Memorial Hospital ("FMH") which are requesting the Authority to issue its hospital revenue refunding bonds (the "Refunding Bonds") in an amount not to exceed $78,500,000 for the purpose of financing for the Hospitals all or a portion of the cost of (I) advance refunding a portion of the outstanding balance of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1990 (the "Prior Bonds"), originally issued to (1) finance the acquisition, construction, renovating and equipping of certain health care facilities for RMH and CHRV, both located in the City of Roanoke, Virginia, and FMH, located in the Town of Rocky Mount, Virginia (the "Project") and (2) to refund certain bonds and notes previously issued by the Industrial Development Authority of the City of Roanoke, Virginia for the benefit of RMH or CHRV and (II) paying certain expenses incurred in connection with the authorization and issuance of the Refunding Bonds. ~LENN, ~LIPPIN, l~ELDMANN ~ DAI~I~Y Roanoke City Council August 4, 1992 Page 2 Enclosed is the formal information package explaining the project and a form of resolution to be submitted for action at your August 10, 1992, meeting. The Industrial Development Authority of Franklin County, Virginia, and the Board of Supervisors of Franklin County, Virginia, have conducted similar proceedings as to the Franklin County portion of the financing. Also enclosed is an information package as to that aspect of the financing, including a certified copy of the Board of Supervisor's resolution. Cordially yours, Harwell M. Darby, Jr. HMDJR:mty:0042082 Enclosures cc: Mr. W. Bolling Izard w/encs. Wilburn C. Dibling, Jr., Esq. w/encs. Mr. W. Robert Herbert w/encs. Brian P. Koscelansky, Esq. w/encs. Alton L. Knighton, Jr., Esq. w/encs. CERTIFICATE OF PUBLIC HEARING The undersigned, Margaret R. Baker, secretary of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), does hereby certify as follows: 1. Publication of Notice of a public hearing of the Authority in accordance with the provisions of S15.1-1378.1 of the Code of Virginia, 1950, as amended (the "Code"), was made on July 17, 1992 and July 24, 1992, in the Roanoke Times and World News, a newspaper of general circulation published in the City of Roanoke, Virginia. A copy of the Notice and a Certificate of Publication is attached hereto as Exhibit A. 2. The Authority held a public hearing as advertised on July 31, 1992. 3. A reasonably detailed summary of comments from the general public received by the Authority at the public hearing is attached hereto as Exhibit B. 4. At a special meeting of the Authority on July 31, 1992, at which a quorum of the directors of the Authority was present and acting throughout, the Authority adopted its resolution, a copy of which is attached hereto as Exhibit C. 5. Attached hereto as Exhibit D is a fiscal impact statement in conformance to S 15.1-1378.2 of the Code. IS~ ~velopment Authority! of tl ~ty f Roanoke, Virginia Attachments: A - Copy of Notice and Publisher's Certificate B - Comments received from the General Public C - Resolution D - Fiscal Impact Statement 2 AD NUMBER - 71526028 PUBLISHER'S FEE - $b07.20 H~RWELL M DAR6Y JR 200 FIRST CAMPEELL S<~ ROANOKE VA 26011 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (TH5 UNDERSIGNED) AN aUTHORIZED REPRESENTATIVE OF THE TIMES-NORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-HEWS, A DALLY NE4SPAPE~ PU6LISHED IN ROANOKE, IN THE STATE OF VIRGINIA, O0 C~RTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWINb DATES 07/17/92 07/2~/92 NOTICE OF PUBLIC HEARING BY THE NDUSTRIAL . . DEVELOPMENT AUTHORITY OF THE CiTY REGARDING THE FINANCING OF HEALTH CARE FACILITIES WITH THE EXHIBIT A INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA Re: Carillon Health Systems Page __ / of STATEMENTS MADE BY MEMBERS OF THE GENERAL PUBLIC AT A PUBLIC HEARING HELD JULY 31, 1992 AT 10:00 a.m. Name: Address: Affiliation: Summary of Comments: [ ] FOR [ ]AGAINST [ ]UNDECIDED EXHIBIT B RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA AUTHORIZING, AMONG OTHER THINGS, THE ISSUANCE OF NOT TO EXCEED $78,500,000 AGGREGATE PRINCIPAL AMOUNT OF HOSPITAL REVENUE REFUNDING BONDS (ROANOKE MEMORIAL HOSPITALS, COMMUNITY HOSPITAL OF ROANOKE VALLEY AND FRANKLIN MEMORIALHOSPITAL PROJECT) SERIES 1992B WHEREAS, the Industrial Development Authority of the city of Roanoke, Virginia (the "Authority") is a political subdivision of the Commonwealth of Virginia and is authorized under Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act"), to make and execute financing agreements, contracts, deeds and other instruments necessary or convenient for the purpose of facilitating the financing or refinancing of certain projects required or useful for health care purposes, including furnishings, machinery, equipment, land, rights in land and other appurtenances and facilities related thereto, to the end that the Authority may be able to promote the improvement of health and living conditions of the people of the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of Virginia and its inhabitants, and to provide such financing or refinancing through the issuance of revenue bonds; and WHEREAS, Roanoke Memorial Hospitals ("RMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the city of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHRV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Franklin Memorial Hospital ("FMH") is a private nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, the Authority desires to issue its revenue bonds to (i) advance refund a portion of its Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1990 (the "Prior Bonds"), and (ii) pay certain expenses incurred in connection with the authorization and issuance of the Bonds (hereinafter defined); and WHEREAS, the proceeds of the Prior Bonds were or will be used for the purpose of (a) financing or reimbursing RMH for EXHIBIT C financing a portion of the cost of (i) acquiring, constructing and equipping a new nine-story, 330,000 square foot patient care pavilion containing, among other things, the trauma center and emergency room, three new cardiac surgery operating rooms, four new cardiac catherization labs, a twelve-bed cardiac surgery intensive care unit, a twelve-bed trauma/neurological intensive care unit with a 25 bed trauma/neuro intermediate care unit, a twelve-bed cardiac care unit with 25 cardiac progressive care beds, a twelve-bed intensive care unit with 25 definitive care beds, (ii) renovating approximately 107,000 square feet of the existing hospital facilities for certain administrative and medical education space, adding a new MRI annex, and reconfigurating the diagnostic imaging facilities, (iii) renovating and expanding several other patient care areas and certain storage and support facilities, and (iv) acquiring certain capital equipment for use in or in connection with the RMH hospital facilities (the "RMH Project"); (b) refunding certain bonds and notes previously issued by the Authority for the benefit of RMH which were used to finance (i) the costs of constructing and equipping a cancer treatment facility, a parking facility and a laundry facility, (ii) a portion of the costs of constructing and equipping a 15-story addition to the RMH hospital facilities, and (iii) the acquisition of certain capital equipment for use in the RMH hospital facilities, (c) financing for CHRV a portion of the cost of (i) constructing and equipping a new obstetrics unit which will include, among other things, a 37-bassinet neonatal intensive care unit, three Cesarean-section delivery rooms, nineteen labor/delivery/recovery rooms and a diagnostic/testing area, (ii) renovating the existing obstetrics/gynecology unit to accommodate 36 obstetrics/post partum beds and 36-bed bassinet newborn nursery; (iii) renovating the 35-bed pediatric unit, (iv) renovating the pediatric intensive care unit and the adult intensive care unit, (v) improving building systems within the CHRV hospital facilities; and (vi) acquiring certain capital equipment for use in the CHRV hospital facilities (the "CHRV Project"); (d) refunding certain bonds and notes previously issued by the Authority for the benefit of CHRV which were used to finance the costs of expanding and renovating certain portions of the CHRV hospital facilities; and (e) financing for FMH a portion of the cost of (i} constructing and equipping an approximately 20,000 square feet outpatient wing which will contain all outpatient oriented departments including, among other things, the emergency department, physical therapy, cardiac rehabilitation, and an outpatient laboratory, (ii) constructing and equipping a 2,500 square feet obstetrical services wing, (iii) renovating certain other existing patient care areas including medical/surgical and intensive care units and the operating room, (iv) improving building systems within the FMH hospital facilities, and (v) acquiring certain capital equipment for use in the FMH hospital facilities (the "FMH Project"); and 2 WHEREAS, RMH's principal place of business and the location of its hospital facilities and the RMH Project is Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CHRV's principal place of business and the location of its hospital facilities and the CHRV Project is 101 Elm Avenue, S.E., Roanoke, virginia; and FMH's principal place of business and the location of its hospital facilities and the FMH Project is 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and WHEREAS, the Authority had determined that the issuance of its Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Project) Series 1992B in the aggregate principal amount not to exceed $78,500,000 will accomplish the purposes of the Act and promote the health and welfare of the inhabitants of the City of Roanoke, Virginia and surrounding areas; and WHEREAS, the Board of Supervisors of Franklin County, Virginia (the "Franklin Board") must first approve the issuance of the Bonds by the Authority before ~ can participate in the refinancing; and NOW THEREFORE, BE IT RESOLVED by the Industrial Development Authority of the city of Roanoke, Virginia: SECTION 1. Pursuant to the authority granted to it by the Act, the Authority hereby authorizes the issuance of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) series 1992B in the aggregate principal amount not to exceed $78,500,000 (the "Bonds") for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds and such issuance is authorized regardless of whether or not the Franklin Board consents to the issuance of the Bonds and thus whether or not FMH is eligible to participate in the refinancing. SECTION 2. The Authority hereby recommends that the City Council of the City of Roanoke, Virginia (the "Roanoke Council") approve the refunding of a portion of the Prior Bonds and the issuance of the Bonds. SECTION 3. The Chairman or Vice Chairman and the Secretary or any Assistant Secretary of the Authority are hereby authorized and directed to deliver to the Roanoke Council and the Franklin Board (a) a reasonably detailed summary of the comments expressed at the public hearing held by the Authority in connection with the issuance of the Bonds, (b) a fiscal impact statement concerning the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (c) a copy of this resolution, which constitutes the recommendation of the Authority that the Roanoke Council approve the refunding of the Prior Bonds and the issuance of the Bonds. SECTION 4. This Resolution shall take effect immediately upon its passage. FISCAL IMPACT STATEMENT Date: July 31, 1992 Applicant: Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Facility: Acute care hospital facilities located at (1) Jefferson Street and Belleview Avenue, S.E., in the City of Roanoke, Virginia, (2) 101 Elm Avenue, S.E., in the City of Roanoke, Virginia and (3) 124 Floyd Avenue in the Town of Rocky Mount in Franklin County, Virginia, and refunding of certain outstanding obligations 1. Maximum amount of financing sought $ 78.500.000 Estimated taxable value of the facility's real property to be constructed in the municipality o Estimated real property tax per year using present tax rates $. Estimated personal property tax per year using present tax rates o Estimated merchants' capital tax per year using present tax rates o Estimated dollar value per year of goods and services that will be purchased locally $ 27.300.000 Estimated number of regular employees on year round basis o Average annual salary per employee $ N/A e: /~ ig~![~orit~ C~rman Industrial Development Authority of the City of Roanoke, Virginia EXHIBIT D (Broken down for individual facility) FISCAL IMPACT STATEMENT Date: July 31, 1992 Applicant: Roanoke Memorial Hospitals Facility: An acute care hospital facility located at Jefferson Street and Belleview Avenue, S.E., in the City of Roanoke, Virginia and refunding of certain outstanding obligations 1. Maximum amount of financing sought $ 61,230,000 o Estimated taxable value of the facility's real property to be constructed in the municipality o Estimated real property tax per year using present tax rates 4 o Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates Estimated dollar value per year of goods and services that will be purchased locally $ 20,000,000 7 o Estimated number of regular employees on year round basis o Average annual salary per employee N/A , I · ' ~%uthori~} ~rman' Industrial Development Authority of the City of Roanoke, Virginia EXHIBIT D (Broken down for individual facility) FISCAL IMPACT STATEMENT Date: July 31, 1992 Applicant: Community Hospital of Roanoke Valley Facility: An acute care hospital facility located at 101 Elm Avenue, S.E., in the City of Roanoke, Virginia and refunding of certain outstanding obligations 1. Maximum amount of financing sought $ 14,915,000 o Estimated taxable value of the facility's real property to be constructed in the municipality o Estimated real property tax per year using present tax rates $ 4 o Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates o Estimated dollar value per year of goods and services that will be purchased locally $ 5,300,000 7 o Estimated number of regular employees on year round basis 8. Average annual salary per employee $ N/A Sig ture: ~ Industrial Development Authority of the City of Roanoke, Virginia EXHIBIT D (Broken down for individual facility) FISCAL IMPACT STATEMENT Date: July 31, 1992 Applicant: Franklin Memorial Hospital Facility: An acute care hospital facility located at 124 Floyd Avenue in the Town of Rocky Mount in Franklin County, Virginia 1. Maximum amount of financing sought $ 2,355,000 2 o Estimated taxable value of the facility's real property to be constructed in the municipality o Estimated real property tax per year using present tax rates $ Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates Estimated dollar value per year of goods and services that will be purchased locally $ 2,000,000 7 o Estimated number of regular employees on year round basis 8. Average annual salary per employee $ N/A ligna%ure: ~ Industrial Development Authority of the City of Roanoke, Virginia EXHIBIT D CERTIFICATE OF PUBLIC HEARING The undersigned secretary of the Industrial Development Authority of Franklin County, Virginia (the "Authority"), does hereby certify as follows: 1. Publication of Notice of a public hearing of the Authority in accordance with the provisions of §15.1-1378.1 of the Code of Virginia, 1950, as amended (the "Code"), was made on July 17, 1992 and July 24, 1992, in the Franklin News-Post, a newspaper of general circulation published in Rocky Mount, Virginia. A copy of the Notice and a Certificate of Publication is attached hereto as Exhibit A. 2. The Authority held a public hearing as advertised on July 31, 1992. 3. A reasonably detailed summary of comments from the general public received by the Authority at the public hearing is attached hereto as Exhibit B. 4. At a special meeting of the Authority on July 31, 1992, at which a quorum of the directors of the Authority was present and acting throughout, the Authority adopted its resolution, a copy of which is attached hereto as Exhibit C. 5. Attached hereto as Exhibit D is a fiscal impact statement in conformance to S 15.1-1378.2 of the Code. WITNESS my hand this 31st day of July, 1992. S~c~etary, In-duS~t.r~ial D_ev . p~u Authority of Fran~-in uounty, [ I Virginia ~J Attachments: A - Copy of Notice and Publisher's Certificate B - Comments from the General Public C - Resolution D - Fiscal Impact Statement 2 EXHIBIT A INDUSTRIAL DEVELOPMENT AUTHORITY OF FRANKLIN COUNTY, VIRGINIA Re: Carillon Health Systems Page STATEMENTS MADE BY MEMBERS OF THE GENEP~AL PUBLIC AT A PUBLIC HEARING HELD JULY 31, 1992, at 9:00 a.m. Name: Address: Affiliation: Summary of Comments: [ ]FOR [ ]AGAINST [ ]UNDECIDED EXHIBIT B RESOLUTION OF THE INDUSTRIAL DEV~.LOPHENT AUTHORITY OF FRANKLIN COUNTY, VIRGINIA AUTHORIZING, AMONG OTHER ~HINGS, THE ISSUANCE OF NOT TO EXCEED $?8,500,000 AGGREGATE PRINCIPAL AMOUNT OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA HOSPITAL REVENUE R~FUNDING BONDS (ROANOKE I~SMORIAL HOSPITALS~ COMM~NITY HOSPITAL OF ROANOKE VALLEY AND FRANKLIN M~MORIAL HOSPITAL PROJECT) SERIES 1992B WH__E~A.S, the Industrial Development Authority of Franklin county, vxrginia (the ,,Franklin AuthoripY subdivision of the Co~onwealth of VirgLn~a end Le aunnorLzaa under chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act"), to make and execute financing agreements, contracts, deeds and other instruments necessary or ?o~venie~t . for the purpose of facilita~ing the financing of cer~axn pro, acts required or useful for health care puxlooess, including furnishings, machinery, equipment, land, rights in land and other appurtenances and facilities related thereto, to the end that the Franklin Authority ~ay be able to promote the improvement of health a~d living conditions of the people of the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of Virginia and its inhabitants, and to provide such financing through the issuance of revenue bonds; and ~HEREAS, Roanoke Memorial Hospitals ("RM~"[ is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the COmmOnwealth of virginia~ which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHi~V") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virgi~ia; and WHEREAS, Franklin Memorial Hospital ("F~") is a private nonstock corporation duly incorporated and validly existing under end by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mo~t, Franklin County, Virginia; and WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") desires to issue its revenue refunding bonds to. (i) advance refund a portion of the Roanoke Authority'e Hospital Revenue Bonds (Roanoke Hemorial Hospitals, COmmunity Hospital Of Roanoke valley and Franklin Memorial Hospital Project) Series 1990 (the "Prior Bonds"}, and (ii) pay certain expenses incurred in connection with the authorization and issuance of the Bonds (hereinafter defined); and EXHIBIT C WHEREAS, the proceeds of the Prior Bonds were or will be used f~r the p~r~oee of (a) financing or reimbursing RMH financLng a portLon of the cost of (l) acquiring, constructing and equipping a new nine-storY, 330,000 square foot patient care pavilion containing, among o~er things, the tr~.uma center ~mergency room, ~hrea new cardiac surgerY opera=Lng roomer ~our new cardiac catherization labs, a twelve-bed ca=disc surgery. inten, iv. oar, it, a twelve- ad care unit with a ~5 bed tra.uma~n~u=? twelve-bad cardiac care uni~ with ~ caraxac p~_ beds, a twelve-~ed intensive care unit with 2S de~mnx~ve care Mede, (ii) renovating approximately 107,000 square feet cf the existing hospital ~acilitiee for certain a~ministrative and medical education space, adding a new ~aI annex, an~iii~ reconfigurating the diagnostic imaging ~acilities, renovating and expanding several other patient care areas and certain storage and support ~aoilities~ and (iv) acquiring certain capital equipment ~or uae in or in connection with the ,,R~H Pro, act"); (b) refunding RMHhoepital facilities (the certain bonds and notes previously issued by the Authority for (i) the coats of the benef%t of RMH which were used to ~inance ...... const~uctLng and equipping a cancer treatment facXmL=y, a parElng facilLty and a laundry facility, (ii) a portion of the costs of constructing and equipping a la-story addition to the RMH hospxtal facilities, and (iii) the acquieitio~ of certain capital equipment for use in the Pd(Hhospital facilitxes, (c) financing for CHRV a portion of the cost cf.(i) constructing and equipping a new obstetrics unit which will Lnclude, among other things, a - ~---~-~ -~ intensive care unit, three Cesarean-section delivery rooms, nineteen %~?r/daliv.e~.y/r~?ve?_~?~s and a obstetrics/~/nacoloqY unit to accommodate ~$ obstetrics/poet partum beds and 36-bed bassinet newborn nursery; (iii) renovating the 3S-bed pediatric unit, (iv) renovating the pediatric intensive care unit and the adult intensive care unit, (v) improving building systems within the CHRV hospital facilitia~; equipment for use in the C~RV and (vi) acquiring certain capital ............ hospital facilities (the ,'CHRV Pro3ec="); (c) rezunaLng cer=amn bonds and notes previously issued My the Authority for the benefit of CHRV which were used to ~inance the costa cf expanding and renovating certain portions of the CHRV hospital facilities; financing for FM~ a portion cf the cost cf (i) and (a) . constructang and equipping an approximately ~0,000 square feet outpatient wing which will contain all outpatient oriented departments including, among othe~.thing~,. department, physical therapy, car~zac re,spill=etlon, eno an outpatient laboratorY, (ii) constructing and equipping a square feet obstetrical services wing, (iii) renovating certain including medical/surgical an~ other existing patient care areas intensive care un,ts and the operating room, (iv~ improving building systems within the FM~hospital facilitxee, and (v) acquiring certain capital equipment for use in the FMH hospital facilities (the "FMH Project"); and wHEReAS, RMH's principal place of business and the location of its hospital facilities and the P~ Project is Jefferson S.E., Roanoke, Virginial C~RV'e Street and Belleview Avenue, principal place of business.and =he location of its hospital facilities and the CHRV Pro]eOt is 101 Elm Avenue, S.E., Roanoke, of zts hospital ~aclll=iee anu Avenue, Rocky Mount, Franklin county, virginia; and of Roanoke Valley and Franklin Memorial Pro~so=) the a regate principal amount not =o exceed $7S,S00~000 will City cf Roanoke, Virginia and 'Franklin County, Virgi surrounding areas; WHEREAS, the City Council of the City of Roanoke, Virginia (the ,,Roanoke council") mue= firs= approve the issuance of the Bo~ds before the Roanoke Authority can proceed with the refinancing; and NOW THEREFORe, BE IT RESOLVED by the Indust~riaI Development Authority of Franklin County, Virginia: SECTION 1. pursuant to the authority granted to i= by the Act, the Franklin Authority hereby authorizes the issuance by the Roanoke Authority of the Industrial Development AUthOrity Of the city of Roanoke, Virginia Hospital Revenue Refunding BOn~s (Roanoke Memorial Hospitals, community Hospital of Roanoke Valley and Franklin Memorial Hospital PrOject) series 1992B in the aggregate principal amount not to exceed $7B,500,000 (the ,Bonds") for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds. SECTION 2. The Franklin .Authority hereby recommends tha~ the Board of Supervisors cf Franklin County, virginia (=he "Board") and the Roanoke Council approve the refunding of a portion of the Prior Bonds and the issuance of the Bon~s by the Roanoke Authority. S~¢TION 3. The chairman or Vice Chairman and the Secretary or any Assistant Secretary of the Franklin Authority are hereby authorized and ~ireoted to deliver to the Board and the Roanoke council (a) a reasonably de=pile expressed at the p~bl~c hearing ~el~ Dy T21e ~ran~l~n Auunorzvy in connection with the issuance of the Bonds, (b) a fiscal impact statement concerning the Bonds in the forum specified in Section 15.1-1378.2 of =he AC=, and (c) a copy of this =eeolution, which constitutes the recommendation of the Franklin Authority ~hat =he Board and the Roanoke Council 'approve the refunding of a portion o~ the Prior Bonds and the issuance of ~he Bonds by the Roanoke Authority. SECTION 4. This Resolution shall take effect immediately upon its passage. FISCAL IMPACT STATEMENT Date: July 31, 1992 Applicant: Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Facility: Acute care hospital facilities located at (1) Jefferson Street and Belleview Avenue, S.E., in the City of Roanoke, Virginia, (2) 101 Elm Avenue, S.E., in the City of Roanoke, Virginia and (3) 124 Floyd Avenue in the Town of Rocky Mount in Franklin County, Virginia, and refunding of certain outstanding obligations 1. Maximum amount of financing sought $ 78,500.000 o Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates $ Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates Estimated dollar value per year of goods and services that will be purchased locally $ 27,300,000 Estimated number of regular employees on year round basis 8. Average annual salary per employee $ N/A Signatu,~~ ~ Auth0~ity Chairman Industrial Development Authority of Franklin County, Virginia EXHIBIT D Applicant: Facility: o 4. 5. 6. 7. 8. (Broken down for individual facility) FISCAL IMPACT STATEMENT Date: July 31, 1992 Franklin Memorial Hospital An acute care hospital facility located at 124 Floyd Avenue in the Town of Rocky Mount in Franklin County, Virginia Maximum amount of financing sought $ 2,355,000 Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates $ Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates Estimated dollar value per year of goods and services that will be purchased locally $ 2,000,000 Estimated number of regular employees year round basis Average annual salary per employee on $ N/A Signature: ~Au'-~6 r i t y Chairman Industrial Development Authority of Franklin County, Virginia EXHIBIT D RESOLUTION OF THE BOARD OF SUPERVISORS OF FRANKLIN COUNTY, VIRGINIA AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $78,500,000 AGGREGATE PRINCIPAL AMOUNT OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA HOSPITAL REVENUE REFUNDING BONDS (ROANOKE MEMORIAL HOSPITALS, COMMUNITY HOSPITAL OF ROANOKE VA~,LEY AND FRANKLIN MEMORIAL HOSPITAL PROJECT) SERIES 1992B WHEREAS, Franklin County, Virginia (the "county") is a political subdivision of the Commonwealth of Virginia exercising public and essential governmental functions pursuant to the Constitution and laws of the Commonwealth of Virginia; and WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") is a political subdivision of the Commonwealth of virginia duly created pursuant to the Industrial Development and Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act") and authorized by the Act to issue revenue bonds for the purpose of providing funds to finance or refinance the costs of certain projects required or useful for health care purposes; and WHEREAS, Roanoke Memorial Hospitals ("RMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHRV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Franklin Memorial Hospital ("FMH") is a private nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, the Roanoke Authority has by resolution adopted July 31, 1992 (the "Roanoke Authority Resolution") authorized the issuance of not to exceed $78,500,000 aggregate principal amount of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B (the "Bonds") for the purpose of (i) advance refunding a portion of the Roanoke Authority's Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1990 (the "Prior Bonds"), and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds; and WHEREAS, the proceeds of the Prior Bonds were or will be used for the purpose of (a) financing or reimbursing RMH for financing a portion of the cost of (i) acquiring, constructing and equipping a new nine-story, 330,000 square foot patient care pavilion containing, among other things, the trauma center and emergency room, three new cardiac surgery operating rooms, four new cardiac catherization labs, a twelve-bed cardiac surgery intensive care unit, a twelve-bed trauma/neurological intensive care unit with a 25 bed trauma/neuro intermediate care unit, a twelve-bed cardiac care unit with 25 cardiac progressive care beds, a twelve-bed intensive care unit with 25 definitive care beds, (ii) renovating approximately 107,000 square feet of the existing hospital facilities for certain administrative and medical education space, adding a new MRI annex, and reconfiqurating the diagnostic imaging facilities, (iii) renovating and expanding several other patient care areas and certain storage and support facilities, and (iv) acquiring certain capital equipment for use in or in connection with the RMH hospital facilities (the "RMH Project"); (b) refunding certain bonds and notes previously issued by the Authority for the benefit of RMH which were used to finance (i) the costs of constructing and equipping a cancer treatment facility, a parking facility and a laundry facility, (ii) a portion of the costs of constructing and equipping a 15-story addition to the RMH hospital facilities, and (iii) the acquisition of certain capital equipment for use in the RMH hospital facilities, (c) financing for CHRV a portion of the cost of (i) constructing and equipping a new obstetrics unit which will include, among other things, a 37-bassinet neonatal intensive care unit, three Cesarean-section delivery rooms, nineteen labor/delivery/recovery rooms and a diagnostic/testing area, (ii) renovating the existing obstetrics/gynecology unit to accommodate 36 obstetrics/post partum beds and 36-bed bassinet newborn nursery; (iii) renovating the 35-bed pediatric unit, (iv) renovating the pediatric intensive care unit and the adult intensive care unit, (v) improving building systems within the CHRV hospital facilities; and (vi) acquiring certain capital equipment for use in the CHRV hospital facilities (the "cHRV Project"); (d) refunding certain bonds and notes previously issued by the Authority for the benefit of CHRV which were used to finance the costs of expanding and renovating certain portions of the CHRV hospital facilities; and (e) financing for FMH a portion of the cost of (i) constructing and equipping an approximately 20,000 square feet 2 outpatient wing which will contain all outpatient oriented departments including, among other things, the emergency department, physical therapy, cardiac rehabilitation, and an outpatient laboratory, (ii) constructing and equipping a 2,500 square feet obstetrical services wing, (iii) renovating certain other existing patient care areas including medical/surgical and intensive care units and the operating room, (iv) improving building systems within the FMH hospital facilities, and (v) acquiring certain capital equipment for use in the FMH hospital facilities (the "FMH Project"); and WHEREAS, RMH's principal place of business and the location of its hospital facilities and the RMH Project is Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CHRV's principal place of business and the location of its hospital facilities and the CHRV Project is 101 Elm Avenue, S.E., Roanoke, Virginia; and FMH's principal place of business and the location of its hospital facilities and the FMH Project is 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and WHEREAS, the Board of Supervisors of Franklin County, Virginia (the "Board") concurs with the Inducement Resolution relating to the Prior Bonds adopted by the Roanoke Authority on August 7, 1990; and WHEREAS, the Industrial Development Authority of Franklin County, Virginia (the "Franklin Authority") has by resolution adopted July 31, 1992 (the "Franklin Authority Resolution") authorized the issuance of the Bonds by the Roanoke Authority; and WHEREAS, the Board, must first approve the issuance of the Bonds by the Roanoke Authority before FMH can participate in the refinancing; and WHEREAS, the Franklin Authority has delivered or caused to be delivered to the Board the following: (i) a reasonably detailed s,,mmary of the comments expressed at the public hearing held by the Franklin Authority in connection with the issuance of the Bonds, (ii) a fiscal impact statement concerning the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (iii) a copy of the Franklin Authority Resolution, which constitutes the recommendation of the Franklin Authority that the Board approve the refunding of a portion of the Prior Bonds and the issuance of the Bonds by the Roanoke Authority; and 3 WHEREAS, the Board has determined that it is necessary at this time to approve the issuance by the Roanoke Authority of not to exceed $78,500,000 aggregate principal amount of the Bonds to promote the improvement of health and living conditions of the people of Franklin County, the City of Roanoke and the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of said County, City and Commonwealth and its inhabitants; NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Franklin County, Virginia: Section 1. The Board hereby (a) approves the issuance by the Roanoke Authority of not to exceed $78,500,000 aggregate principal amount of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B for the purpose of (i) advance refunding a portion of the Prior Bonds, and (ii) paying certain expenses incurred in connection with the authorization and issuance of the Bonds, and (b) concurs with the adoption of the Roanoke Authority Resolution. Section 2. The Chairman or the Vice Chairman, the Secretary or any Assistant Secretary of the Board are hereby authorized and directed, on behalf of the Board, to take any and all action necessary, including the execution of any documents, to cons,,mmate the sale of the Bonds in conformity with the provisions of this resolution. Section 3. This Resolution shall take effect immediately upon its passage. A 'l'l{t)]~ COPY: BOARD OF SUPERVISORS OF FRANKLIN COUNTY, ~GINIA 4 August 18, 1992 224-8006 HAND DELIVERED Ms. Mary F. Parker, Clerk Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Attention: Ms. Sandy Eakin, Deputy Clerk Re: Industrial Development Authority of the City of Roanoke $78,500,000 Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B Dear Mary: Here are closing certificates for the hospital bond transaction which is scheduled to close in New York on August 27 and 28, 1992. If you would be so kind, please sign and attach the seal to all copies of number 14, Certificate as to the Resolution, as well as number 24a, Incumbency and Seal Certificate. These have been revised in accordance with comments made by you or your office and should be in perfect form for execution and delivery. We would appreciate having these back by Friday, August 21st so that they can be transmitted to New York. If you will telephone my office when they have been executed, we will gladly have them picked up. Cordially yours, Harwell M. Darby, Jr. HMDJR:mty:0042082 Enclosures GLENN, ITLIPPIN, i~ELD1KANN & DARBY ~oo ~ST CA~m~ SO~AmE Po~o~c~,~ ,~:~x ~ao~ , ROANd~E, VIROfNIA 24001 <7os) s~4-8ooo FAX (7033224-8050 August 10, 1992 224-8006 HAND DELIVERED Ms. Mary F. Parker, Clerk Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Attention: Ms. Sandy Eakin, Deputy Clerk Re: Industrial Development Authority of the City of Roanoke $78,500,000 Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B Dear Ms. Parker: I'm delivering drafts of a Certificate as to Resolution and and Incumbency and Seal Certificate which I would appreciate your reviewing in advance of our preparing final documents for submission to bond counsel at closing of the referenced bond transaction, August 27, 1992. I look forward to receiving any comments you may have regarding the enclosed documents. Cordially yours, Harebell M. Darby, Jr. HMDJR:mty:0042082 Enclosures City Council of the City of Roanoke, Virginia (14} Certificate as to the Resolution I, Mary F. Parker, DO HEREBY CERTIFY that: 1. I am the Clerk of the City Council of the City of Roanoke, Virginia (the "City Council"). 2. The attached is a true and correct copy of a certain resolution duly and regularly adopted at a meeting of the City Council duly called and held on August 10, 1992. 3. At the aforementioned meeting a guorumwas present and acting at all times. 4. Such resolution is in full force and effect, has not been in any respect modified, revoked or rescinded, and reflects all action taken by the City Council in connection with the issuance of the Industrial Development Authority of the city of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B. ~~ WITNESS my hand and the official seal of the this 28th day of August, 1992. Mary F. Parker, Clerk to the City Council of the City of Roanoke, Virginia [SEAL] (24a) City Council of the City of Roanoke, Virginia Incumbency and Seal Certificate I, Mary F. Parker, DO HEREBY CERTIFY that: 1. I am the Clerk to the City Council of the City of Roanoke, Virginia. 2. The following is a correct list of the names of the members and certain officers of the City Council of the City of Roanoke, Virginia, and the date of expiration of their respective terms of office: OFFICER David A. Bowers Mayor Beverly T. Fitzpatrick, Vice-Mayor Elizabeth T. Bowles James G. Harvey, II Delvis O. McCadden Howard E. Musser William White, Sr. ~Mary F. Parker Clerk Sandra Eakin Deputy Clerk EXPIRATION OF TERM June 30, 199~~ Jr. June 30, 1996, * Term as Vice-Mayor expires June 30, June 30, 1996 June 30, 1994 June 30, 1996 June 30, 1994 June 30, 1994 oZ t.he city Cc'~c~t Serves at the pleasure<~T~/;~~ of the ~ 1994. 3. The Mayor and each of the members of the city Council did, before entering on t~,,performance of his or her public duties, take and subscribekVthe oath required by Article II, Section 7, of the Constitution of VirgiDi~. 4. The ---= ~ ......... ' ~ ' offlclal seal of ....... = ...... 11. being the only seal used by said City Council in the execution 6f bonds and contracts, is the sea% an impression of whic~ is affixed opposite my signature on this dertificate. 5. The resolution adopted by the City Council of the City of Roanoke, Virginia at its meeting of August 10, 1992 has not been repealed or amended and said resolution remains in full force and effect. · WITNESS my hand and said official seal this 28th day of August, 1992. Mary F. Parker, Clerk to the City Council of the City of Roanoke, Virginia [SEAL] (24a) City Council of the City of Roanoke, Virginia Incumbency and Seal Certificate I, Mary F. Parker, DO HEREBY CERTIFY that: 1. I am the Clerk to the City Council of the City of Roanoke, Virginia. 2. The following is a correct list of the names of the members and certain officers of the city Council of the city of Roanoke, Virginia, and the date of expiration of their respective terms of office: EXPIRATION OFFICER OF TERM David A. Bowers Mayor Beverly T. Fitzpatrick, Vice-Mayor Elizabeth T. Bowles James G. Harvey, II Delvis O. McCadden Howard E. Musser William White, Sr. Mary F. Parker Clerk Sandra Eakin Deputy Clerk June 30, 1996 Jr. June 30, 1996, Ju~e 30, 1996 Ju~e 30, 1994 June 30, 1996 June 30, 1994 June 30, 1994 September 30, 1992 Serves at the pleasure of the City Clerk * Term as Vice-Mayor expires June 30, 1994. 3. The Mayor and each of the members of the City Council did, before entering on the performance of his or her public duties, take and subscribe to the oath required by Article II, Section 7, of the Constitution of Virginia. 4. The official seal of the City of Roanoke, being the only seal used by said City Council in the execution of bonds and contracts, is the seal an impression of which, is affixed opposite my signature on this certificate. 5. The resolution adopted by the City Council of the city of Roanoke, Virgin~ at its meeting of August 10, 1992 has not been repealed or a~ended and said resolution remains in full force and effect. WITNESS my hand and said official seal this 28th day of August, 1992. Mary F. , Clerk to the City Council of the City of Roanoke, Virginia [SEAL] city Cou~il of the City of Roanoke, Virginia (14) Certificate as to the Resolution I, Mary F. Parker, DO HEREBY CERTIFY that: 1. I am the Clerk of the city Council of the City of Roanoke, virginia (the "City Council"). 2. The attached is a true and correct copy of a certain resolution duly and regularly adopted at a meeting of the City Council duly called and held on August 10, 1992. 3. At the aforementioned meeting a quorum was present and acting at all times. 4. Such resolution is in full force and effect, has not been in any respect modified, revoked or rescinded, and reflects all action taken by the City Council in connection with the issuance of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley and Franklin Memorial Hospital Project) Series 1992B. WITNESS my hand and the official seal of the City of Roanoke this 28th day of August, 1992. Mary F. Pa~er Clerk to the City Council of the City of Roanoke, Virginia [SEAL] Roanoke, Virginia August 10, 1992 Honorable Mayor and City Council Roanoke, Virginia Members of Council: Please reserve space on Council's Agenda Monday, August 10, award presentation to city employees. 1992, concerning an WRH:gr Respectfully submitted, W. Robert Herbert City Manager MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #60-72-236-246 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31143-081092 amending and reordaining certain sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation of $265,151.17, in connection with joint contracts between the Fifth District Employment and Training Consortium, the City of Roanoke Department of Social Services and the County of Roanoke Department of Social Services, to provide certain planned programs from June 1, 1992 to May 31, 1993. Ordinance No. 31143- 081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, ~(~.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Howard R. Bullen, Acting Administrator, Fifth District Employment and Training Consortium Ms. Corinne B. Gott, Manager, Social Services Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF RO~OKEv VIRGINIA The 10th day of August, 1992. No. 31143-081092. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDrlatlons Fifth District Employment & Training Consortium - FY93 $ 344,944 Employment Services (1-34) ......................... 239,994 JOBS/FSET (35-40) .......... ' ........................ 12,573 Roanoke County DSS (41-56) ......................... 12,584 Revenue Fifth District Employment & Training Consortium - FY93 $ 344,944 Employment Services (57) ........................... 239,994 JOBS/FSET (58) ..................................... 12,573 Roanoke County DSS (59) ............................ 12,584 1) Wages 2) Wages 3) Fringes_ 4) Travel 5) Communicatio~ 6) Materials and Supplies 7) Insurance 8) Leases 9) Miscellaneous 10) Wages and Administration (034-054-9369-8420) $ 5,025 (034-054-9369-8110) 36,217 (034-054-9369-8111) 8,750 (034-054-9369-8112) 229 (034~054-9369-g113) 974 (034-054-9369-8115) 2,520 (034-054-9369-8410) 632 (034-054-9369-8118) 6,068 (034-054-9369-8411) 436 (034-054-9369-8412) 2,598 11) Wages 12) Fringes 13) Travel 14) Communications 15) Materials 16) Wages and Administration 17) Wages 18) Fringes 19) Travel 20) Supplies 21) Materials and Supplies 22) Wages and Administration 23) Wages 24) Fringes 25) Travel 26) Communications 27) Materials and Supplies 28) Wages and Administration 29) Wages 30) Fringes 31) Travel 32) Communications 33) Materials 34) Funding Authority 35) Wages and Administration 36) Wages 37) Fringes 38) Travel 39) Communications 40) Materials and Supplies 41) Wages and Administration 42) Wages 43) Fringes 44) Travel 45) communications 46) Materials and Supplies .- 47) Insurance 48) Leases 49) Wages and Administration 50) Wages (034-054-9369-8260) $ 22,544 (034-054-9369-8261) 5,368 (034-054-9369-8262) 567 (034-054-9369-8263) 105 (034-054-9369-8413) 285 (034-054-9369-8409) 289 (034-054-9369-8421) 2,434 (034-054-9369-8422) 570 (034-054-9369-8423) 29 (034-054-9369-8424) 90 (034-054-9369-8425) 84 (034-054-9369-8418) 918 (034-054-9369-8414) 9,814 (034-054-9369-8285) 24,885 (034-054-9369-8286) 5,979 (034-054-9369-8287) 216 (034-054-9369-8288) 369 (034-054-9369-8416) 366 (034-054-9369-9990) 77,225 (034-054-9372-8009) 1,038 (034-054-9372-8050) 8,406 (034-054-9372-8051) 2,160 (034-054-9372-8052) 58 (034-054-9372-8053) 131 (034-054-9372-8055) 780 (034-054-9370-8420) 484 (034-054-9370-8110) 3,149 (034-054-9370-8111) 739 (034-054-9370-8112) 15 (034-054-9370-8113) 88 (034-054-9370-8115) 665 (034-054-9370-8410) 68 (034-054-9370-8118) 652 (034-054-9370-8412} 195 (034-054-9370-8260) 1,697 (034-054-9369-8417) 2,091 (034-054-9369-8315) 17,607 (034-054-9369-8316) 4,305 (034-054-9369-8477) 86 (034-054-9369-8478) 319 51) Fringes 52) Travel 53) Communications 54) Materials 55) Wages and Administration 56) Funding Authority 57) Employment Services Revenue 58) JOBS/FSET Revenue 59) Roanoke County DSS Revenue (034-054-9370-8261) $ 400 (034-054-9370-8262) 43 (034-054-9370-8263) 8 (034-054-9370-8413) 21 (034-054-9370-8414) 360 (034-054-9370-9990) 4,000 (034-034-1234-9369) (034-034-1234-9372) 239,994 12,573 (034-034-1234-9370) 12,584 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor and City Council Roanoke, Virginia '92 Ao~gust 10, 1992 Roanoke, Virginia Members of Council: Punding for the Fifth District Employment and Training Consortium me Fifth District Employment and Trainin~ Consortiun (FDETC) has been authorized to operate a joint contract with the City of Roanoke's Depar~nent of Social Services from J%me 1, 1992 through May 31, 1993. Planned pro~rmns include assessment for en~loyment, career exploration, job club, work experience, work suppl~nentation, adult basic ec~cation and General E~cation Development (GED) preparation, job training, long-term skill training and motivational and behavioral training. 890 eligible Roanoke City residents will be served from June-~, 1992 through May 31, 1993. FOETC has been authorized to operate a second joint contract with ~--~ity of Roanoke's Depar~nent of Social Services from June 1, 1992 through May 31, 1993. Planned programs for Food Stamp recipients include job finding and retention techniques, as well as motivational and attitudinal preparation for the world of work. FDETC has been authorized to operate a joint contract with the County of Roanoke's Department of Social Services from June 1, 1992 through May 31, 1993. 1. Planned p~o~m~ include assessments for employment, career exploration and work experience. City of Roanoke is the grant recipient for Consortium funding. City Council must appropriate the funding for all grants the Consortium receives. II. CURRENT SITIIATION Roanoke City's Department of Social Services and the FDETC have entered into a financial contract in the mnount of $2~-~4.06 for Employment Services as well as Job Opportunities and Basic Skills activities for certain clients during the period June 1, 1992 through May 31, 1993. City Council Report August 10, 1992 Page 2 Be Roanoke City's Department of Social Services and the FDETC have also entered into a financial contract in the amount of $1~'7~.79 for Job Opportunities and Basic Skills activities for Food Stamp recipients during the period June 1, 1992 through May 31, 1993. County of Roanoke's Department of Social Services end the FDETC have entered into a financial contract in the amotmt of $12,584.-'~'~-~or Employment Services as well as Job Opportunities activities for certain clients during the period June 1, 1992 through May 31, 1993. III. ISSUES A. Program Operations B. Funding c. D. Clients IV. AL'iERNATIVES Appropriate the Consortitm~'s fundin~ of $265,151.17 and increase revenue estimate by $265,151.17, in accounts to be established by the Director of Finance. Program Operation - Planned programs will be ~mpl~m~nted and new programs will be initiated by the Consortium's Policy Board and Private Industry Council. Consortium staffing levels will be m~ntained. Fundin8 - Increased funding is available from the grantor agency at no cost to the city. 3. Timing - Imned~[ate action will allow progrm~s to be implemented and completed zn planned timefrmnes. Clients - Allows for continued enrollments into training activities. Do not a~ropriate the Consorti~n's funding of $265,151.17 and increase the rev~ue estinmte by $265,151.17, in accounts to be established by the Director of Finance. Program Operation - Planned and additional programs to serve participants would be curtailed. Consortin~n staffing would be reduced. City Council Report August 10, 1992 Page 3 2. Fundin~ - Not a factor. 3. Timin~ - Delay will cause underexpenditm~re of available funds. 4. Clients - Will cause agency to limit client services. Approve AlternativeA: Appropriate the Consortiom's ftmdin~ of $265,151.17 and increase the revenue estimate by $265~151.17, in accounts to be established by the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager xc: Director of Finance City Attomey MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 August 13, 1992 SANDRA H. EAKIN Deputy City Clerk File #70-236-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31145-081092 accepting an offer made to the City by the Department of Fire Programs of the Commonwealth of Virginia, in the amount of $91,041.89, in connection with procurement of materials, fire suppression equipment and equipment for training and development to be used by the Fire Department. Resolution No. 31145-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. po.' Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director, Public Safety Mr. Rawleigh W. Quaries, Fire Chief Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of August, 1992. No. 31145-081092. A RESOLUTION accepting a certain Fire Program Fund Grant offer made to the City by the Department of Fire Programs of the Commonwealth of Virginia and authorizing execution of any required documentation on behalf of the City. BE follows: I. IT RESOLVED by the Council of the City of Roanoke as The City of Roanoke does hereby accept the offer made to the City by the Department of Fire Programs of the Commonwealth of Virginia of a grant in the amount of $91,041.89, such grant being more particularly described in the report of the City Manager, dated August 10, 1992, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager is hereby authorized to execute, on behalf of the City, any documentation required in connection with the acceptance of such grant and to furnish such additional information as may be required by the Commonwealth. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 August 13, 1992 SANDRA H. EAKlN Deputy City Clerk File #60-70-236-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31144-081092 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $91,042.00, in connection with procurement of materials, fire suppression equipment and equipment for training and development to be used by the Fire Department, pursuant to an offer by the Department of Fire Programs of the Commonweaith of Virginia. Ordinance No. 31144-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director, PubLic Safety Mr. Rawleigh W. Quarles, Fire Chief Mr. Kit B. Kiser, Director, UtiLities and Operations Mr. D. Darwin Roupe, Manager, General Services Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 10th day o[ August, 1992. No. 31144-081092. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ro ri tion Public Safety $ 1,384,574 Fire Program Grant FY93 (1-2) ..................... 91,042 Revenue Public Safety $ 1,384,574 Fire Program Grant FY93 (3) ....................... 91,042 1) Other Equipment (035-050-3223-9015) $50,000 2) Training and Development (035-050-3223-2044) 41,042 3) State Grant Revenue (035-035-1234-7120) 91,042 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall ~9 in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia August 10, 1992 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Fire Program Fund I. Background Fire Program Fund was established by the General Assembly effective October 4, 1985, pursuant to Section 38.1-44.1 of the Code of Virginia. The sunset clause requiring expiration of this fund July 1, 1990 has now been re- moved; thus, the City's annual allotment of state funds will continue indefinitely. Bo Revenue to support this program are derived from an .8% surcharge on all fire insurance premiums collected throughout the Commonwealth. Co Program Guidelines require that funds received are to be non-supplanting and must be used in accordance with the provisions established by the State Department of Fire Programs. Funds provided by this program may be used for the following: Fire service training - the fire department may use money received to purchase equipment for training programs, employment of outside instruction and tuition reimbursement of approved training. Regional fire service training facilities funds may be used to construct, improve and expand region- al fire service training facilities. Firefighting equipment/Apparatus - funds may be used to purchase fire apparatus, specialized response vehicles, fire hose, forcible entry tools, ladders, radio equipment, etcetera. Personal protective clothing - funds may be used to purchase helmets, eye protection, protective hoods, boots, coats, pants and gloves. Members of Council Subject: Fire Program Fund Page 2 E. Prohibited uses of funds are as follows: Construction~ improvin~ and expandin~ any training facilities other than Regional Fire Service Training Facilities. FirefiKhtin~ equipment other then that equipment and appurtenances attached thereto required and used at the scene of a fire to deliver water or other extin- guishing agents on the fire, remove smoke and gases, protect property from smoke and water damage and assure the fire is extinguished. Personal protective clothinK that does not meet, at a minimum, the National Fire Protection Association Standards in effect at the time the purchase is made. Funds allocated to the counties, cities and towns pursuant to this subsection shall not be used directly or indirectly to supplant or replace any other funds appropriated by the counties, cities and towns for fire service operations. Such funds shall be used solely for the purposes of fire service training, constructing, improving and expanding regional fire service training facilities, purchasing fire-fighting equipment or purchasing protective clothing and protecting equipment for fire-fighting personnel. (Code Of Virginia Section 38.2-126 Sub-paragraph B.) F. Local cash match is not required. II. Current Situation: City's allotment of funds ($91,041.89) was electronically transferred to the City Treasurer the week of June 22, 1992. These funds were deposited in account #035-035-1234-7120. City Council action is needed to formally accept and appropriate these funds. Authorize the Director of Finance to establish revenue estimates and appropriation accounts in the Grants Program Fund to purchase equipment and supplies in accordance with provisions of this program as follows: Members of Council Subject: Fire Program Fund Page 3 Fire Suppression Vehicular Equipment - $50,000.00. Toward the purchase of approved fire suppression equipment. Bids will be advertised and brought to City Council at a future date for final approval. Training and Development - $41,041.89. To purchase training films, books and manuals to be used in the department's training program. III. Issues in order of importance are: A. Need. B. Funds availability. IV. Alternatives: City Council accept funds from the State Department of Fire Programs and appropriate them to expenditure ac- counts for the procurement of materials and equipment for training and development and fire suppression equipment. 1. Need exists to purchase training aids, and fire suppression equipment. Fund availability would be met by accepting the Fire Programs Fund allotment. Bo Do not accept the City's allotment from the State Depart- ment of Fire Programs. Needs existing to purchase training aids, and fire suppression equipment. Additional funds would not be obtainable through the Fire Programs Fund. Recommendation: City Council adopt Alternative "A" which will authorize the following actions: 1. Acceptance of th~, ~rant award by the City Manager and Members of Council Subject: Fire Program Fund Page 4 Establish revenue and expenditure accounts by the Director of Finance necessary to make the purchases noted in Section II-B (1) and (2) above. WRH/RWQ/gj Respectfully submitted, W. Robert Herbert City Manager CC: City Attorney Director of Finance Director of Administration and Public Safety Fire Chief Roanoke, Virginia August 10, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Contract for Services with the Roanoke Redevelopment and Housing Authority I. Background: ae City Council appropriated Community Development Block Grant (CDBG) funds on June 22, 1992 by Ordinance No. 31067-062292. CDBG funds for Fiscal Year 1992-93 total $2,437,000 including $1,899,000 new entitlement and $538,000 in program income. Roanoke Redevelopment and Housing Authority (RRHA) historically has administered certain portions of CDBG programs for the City, including housing rehabilitation and economic development activities. For Fiscal Year 1993, RRHA will also administer $642,500 of the City's $756,000 HOME allocation from HUD. II. Current Situation: Funds budgeted for RRHA's services in FY 92-93 total $444,463 for administration and support of five (5) economic development programs, eight (8) housing programs, one (1) neighborhood redevelopment project, and three (3) categories of housing projects under HUD's HOME program. Be Project funds to be administered by RRHA, and covered by this contract, total $739,218 in CDBG funds and $642,500 in HOME funds. Total value of contract - administration plus project funds - is $1,826,181. (Not including State and private matching funds). Ce Total value of projects to be administered by RRHA through this contract exceeds $3 million including CDBG funds, other HUD funds, State, and private funds (Please see Appendix 1) Administrative Agreement between the City and the RRHA is necessary before the RRHA can perform and receive payment for administrative activities regarding CDBG- funded or assisted programs. Members of City Council Page 2 III. Issues: A. Cost to the City B. Funding C. Administrative Capability D. Timing IV. Alternatives: Authorize the City Manager to execute the attached Agreement with the RRHA for the administration and implementation of various community development activities. Cost to the City for implementation and administration of designated projects will be $444,463 in CDBG funds. No other City funds will be expended. Funding is available in CDBG accounts listed in Appendix 1. Administrative capability to perform the services specified is possessed by the RRHA. The RRHA is experienced in and knowledgeable of the programs specified, having performed similar responsibili- ties in previous years. Timing is important since previous contract expired on June 30, 1992 and several programs are ongoing and should be continued. Do not authorize the execution of the attached Agreement with the RRHA for the administration of various community development activities. Cost to the City would depend on the cost of performing the activities directly with existing and additional City staff, o__r of contracting for services from private agents. Funding for administration and projects would be available in CDBG accounts shown in Appendix 1. Administrative capability to perform the various activities is available in some cases with existing City staff. However, other capability would have to be obtained by hiring additional CDBG-funded staff and/or contracting with private agencies. Members of City Council Page 3 Some projects may be limited without the RRHA's redevelopment and acquisition authority. Timing would delay the implementation of many program activities, until necessary staff could be hired and trained or until other arrangements could be made. Recommendation: It is recommended that City Council concur in Alternative A and authorize the City Manager to execute the attached Agreement with the RRHA for the performance of various community development activities. c t~l ly submitted, W. Robert Herbert City Manager Attachments WRH:MTP cc: City Attorney Director of Finance Director of Public Works Director of Human Resources Chief of Economic Development & Grants Chief of Community Planning Housing Development Coordinator Grants Monitoring Administrator Neighborhood Partnership Coordinator Acting Executive Director, Roanoke Redevelopment & Housing Authority MA:RRHACONT.RPT RRHA PROJECT ACCOUNTS Fiscal Year 1993 APPENDIX 1 Project Name Limited Critical Repair Other funds: TOTAL LTD CRITICAL RE~AIR Private Loan Program Other funds: TOTAL PRIVATE LOAN PROGRAM Operation Paintbrush Other funds: TOTAL OPERATION PAINTBRUSH Mod Rehab SROs TOTAL MOD Pdt{AB SROs Rental Rehabilitation Other funds: TOTAL RENTAL RE~L~B NSEPtion Other funds: TOTAL NSEPTION Homeownership Assistance Other funds: TOTAL HOMEOWNERS~Ip ASST Owner-Occupied Rehab Other funds: TOTAL OWN~-OCCUPIED R]U~AB Gainsboro Enhancement Rehab Other funds: TOTAL GAINSBORO EN}{ANC~ ................. CDBG FUNDS ................. Private HOME Total Account Numbers Project Admin/Support Funds Funds Program 035-092-9220-5101 162,500 035-091-9120-5203 6~485 035-092-9210-5036 -- 68,258 0 0 0 168,985 68,258 0 0 237,243 035-O90-9020-5105 3,719 035-O92-9220-5105 40,000 035-092-9210-5037 -- 52,680 600,000 0 0 43,719 52,680 600,000 0 696,399 035-091-9120-5102 6,867 035-092-9220-5102 40,000 035-092-9210-5048 -- 11,085 0 0 0 46,867 11,085 0 0 57,95Z 035-092-9210-5073 -- 12,658 0 0 12,658 12,658 035-092-9210-5039 -- 27,363 160,000 200,000 0 0 27,363 160,000 200,000 387,363 035-091-9120-5078 86,614 035-092-9210-5072 -- 21,521 48,000 60,000 0 86,614 21,521 48,000 60,000 216,135 O35-091-9120-5115 31,656 035-091-9120-5118 16,824 035-092-9210-5034 -- 53,653 182,500 0 48,480 53,653 182,500 284,633 O35-092-9210-503Z -- 48,785 100,000 0 O 48,785 100,000 035-O91-9120-5109 75,000 035-092-9220-5109 25,000 035-092-9210-5050 -- 14,605 0 0 100~000 14,605 0 148,785 114,605 Page 1 PLAN:RRHA9293.ACT APPENDIX 1 ~ PROJECT AC~0~$ Fiscal Year 1993 Project Name Deanwood Addition TOTAL DEANWOOD ADDITION Shaffers Crossing Other funds: TOTAL SHA~'~'~KS CROSSING Hotel Roanoke Redevelop Downtown East Garage Economic Der Investment Other funds: TOTAL ECON DEV INVESTM~qT Downpayment & Closing Costs Other funds: TOTAL DOWNPMT & CLOSING Urban Renewal Disposition First St/Henry St TOTAL MI S~T3.&NEOUS Pd~A General Administration PROGRAM TOTALS ................. CDBG FUNDS ................. Private HOME Total Account Numbers Project Admin/Support Funds Funds Program O35-092-9210-5045 -- 13,052 035-090-9030-5157 11,163 0 11,163 13,052 035-091-9130-5145 457 035-092-9230-5145 40,000 035-092-9210-5047 -- 13,052 24,215 0 40,457 13,052 53,509 035-092-9210-50~9 -- 13,053 13,053 035-092-9210-5074 -- 13,053 13,053 035-092-9230-5136 133,000 399,000 035-092-9210-5031 -- 13,053 0 133,000 13,053 399,000 545,053 035-091-9120-5117 55,617 100,000 0 55,617 100,000 155,617 035-090-9030-5138 480 035-090-9030-5144 3,836 O 4,316 4,316 035-092-9210-5035 -- 68,592 68,592 0 739,218 ~4A,463 1,207,000 642,500 3,033,181 Page 2 PLAN:RRHA9293.ACT MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #70-188-236-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31147-081092 authorizing acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services, in the amount of $15,000..00, for purchase of equipment for the Hazardous Materials Regional Response Team; and further authorizing acceptance, execution and filing of all appropriate documents to obtain said grant. Resolution No. 31147-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director, Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. Rawleigh W. Quarles, Fire Chief Mr. Winston V. Simmons, Acting Deputy Chief/Training and Safety Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of August, 1992. No. 31147-081092. A RESOLUTION authorizing the acceptance of a grant made to the City of Roanoke by the Virginia Department of Emergency Services for the purchase of equipment for the Hazardous Materials Regional Response Team and authorizing the acceptance, execution and filing of all appropriate documents to obtain such a grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Hazardous Materials Response. Team grant in the total amount of $15,000.00 from the Virginia Department of Emergency Services for the purchase of specialized equipment for such Team. 2. W. Robert Herbert,' City Manage~ or his successor in office is hereby authorized to accept, execute and file on behalf of the City of Roanoke any and all appropriate documents required to obtain such grant. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of the aforegoing grant or with such project. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 2~,011 Telephone: (703) 981-2341 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File//60-70-188-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31146-081092 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $15,000.00, in connection with the purchase of specialized equipment for the Hazardous Materials Regional Response Team. Ordinance No. 31146-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc.* Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director, Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. Rawleigh W. Quarles, Fire Chief Mr. Winston V. Simmons, Acting Deputy Chief/Training and Safety Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget EN THE COUNCIL OF THE CETY OF ROP. NOKE, VIRGENE~ The 10th day of August, 1992. No. 31146-081092. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ~Dnronrlations Public Safety Hazardous Materials Response Team (1) ............. Revenue Public Safety Hazardous Materials Response Team (2) ............. 1) Other Equipment (035-050-3220-9015) $15,000 2) State Revenue (035-035-1234-7067) 15,000 $ 1,308,532 136,665 $ 1,308,532 136,665 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia August 10, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke City Fire Department Hazardous Materials Regional Response Teem Grant I. BACKGROUND July 27~ 1992~ the Roanoke City Fire Department submitted a report to City Council recon~ending that the City enter into an agreement with the Virginia Department of Emergency Services for the City to provide, along with the City of Salem, a Level III Regional Response Teem. City Council concurred with recomendation and authorized City Manager to enter an agreement to participate in a Level III Regional Response Teem. Co July 27~ 1992~ the City Manager and the State Coordinator of Emergency Services entered into this agreement which is effective until June 30, 1994 unless terminated upon thirty (30) days notice by either party. Accordin~ to the executed a~reement~ the City of Roanoke, as well as all localities who participate in a regional response team will receive "pass-through funding" to assist with the purchase of equipment to be used by the Regional Hazardous Materials Response Teem. Pass-throuKh fundinK totallinK $15~000 has been received by the City of Roanoke as of this report and deposited in Revenue Account 035-035-1234-7067. II. CURRENT SITUATION The City of Roanoke and the City of Salem will coordinate purchase of equipment for the Hazardous Materials Regional Response Team in order to avoid duplication of expensive equipment and allow for compatibility of equipment purchased. Honorable Mayor and City Council August 10, 1992 Page 2 III. ISSUES A. Fundin~ B. Equipment C. Public Safety IV. ALTERNATIVES A. City Council accept the Hazardous Materials Regional Response Team Grant in the amount of $15,000.00 for the purpose of providing funds for purchase of specialized equipment for the Hazardous Materials Regional Response Team. FundinK in the amount of $15,000.00 will be utilized to maintain a Level III Hazardous Materials Response Team in the City of Roanoke and participate in the Regional Response Team. Equipment - Necessary specialized equipment needed by the Hazardous Materials Team will be purchased. Public Safety Level III Regional Response Team improves public safety and concept could not be implemented without State funds. City Council not accept the Hazardous Materials Regional Response Team Grant in the amount of $15~000.00 to purchase specialized equipment for the Hazardous Materials Regional Response Team. Fundin~ in the amount of $15,000.00 will be returned to the Treasurer, State Department of Emergency Services and request that future funding not be sent. Equipment Necessary equipment will not be purchased for response to Level III hazardous materials incidents. 3. Public Safety would not be improved. Honorable Mayor and City Council August 10, 1992 Page 3 V. RECOMMENDATION City Council approve "Alternative A" and accept the Hazardous Materials Regional Response Team Grant in the amount of $15~000.00. City Council appropriate $15~000.000 to Other Equipment under the Hazardous Materials Response Team grant in the Grant Fund (Account Number 035-050-3220-9015). :t CC: Director of Finance City Attorney Director Public Safety Fire Chief Acting Deputy Chief Training & Safety Respectfully submitted, W. Robert Herbert City Manager MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 Deputy City Clerk August 13, 1992 File #236-261 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31149-081092 authorizing acceptance of a Local Government Challenge Grant, in the amount of $2,000.00, from the Virginia Commission for the Arts, in order to make quality arts activities available to citizens of the City of Roanoke through services rendered by The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre. Resolution No. 31149-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno o pc: Dr. Terry L. Cornwell, Executive Director, The Arts Council of Roanoke Valley, One Market Square, S. W., Roanoke, Virginia 24011 Ms. Margarite Fourcroy, Executive Director, Roanoke Symphony Society, 111 Campbell Avenue, S. W., Roanoke, Virginia 24011 Mr. Jere L. Hodgin, Executive Director, Mill Mountain Theatre, One Market Square, S. W., Roanoke, Virginia 24011 Mr. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director, Human Development Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of August, 1992. No. 31149-081092. VIRGINIA, A RESOLUTION authorizing the acceptance of a grant from the Virginia Commission for the Arts. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager, or his designee, is authorized to accept a grant from the Virginia Commission for the Arts in the amount of $2,000.00 to be used for those purposes identified in the report of the City Manager to Council dated August 10, 1992; and authorizing the City Manager or his designee to execute the requisite grant documents in order to accept said grant on behalf of the City. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #60-236-261 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31148-081092 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $2,000.00, in connection with acceptance of a Local Government Challenge Grant from the Virginia Commission for the Arts, in order to make quality arts activities available to citizens of the City of Roanoke through services rendered by The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre. Ordinance No. 31148-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 10th day of August, 1992. No. 31148-081092. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant Fund Appropriations, and providing for an emergency. WHEREAs, for the Usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Parks, Recreation and Cultural Challenge Grant - FY93 (1) ........................ Revenue $ 32,842 2,000 Parks, Recreation and Cultural Challenge Grant - FY93 (2) ........................ 1) Subsidies (035-054-8727-3700) $2,000 2) State Grant Revenue (035-035-1234-7125) 2,000 $ 32,842 2,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: August 10, 1992 Roanoke, Virginia VIRGINIA COI~ISSION FOR '£~ ARTS LOCAL GOVERNMENT CH~I.I.RNGE GRANT I. BACKGROUND aJ The City of Roanoke was notified of a Local Government Challenge Grant available through the Virginia Commission for the Arts. Local Government Challenge Grant Funds are available on a 50 - 50 matching basis, 50 percent state and 50 percent local. C. Application for the grant was made at the request of the The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre. II. CURRENT SITUATION Notification by the Commission for the Arts has been received that a grant of $2,000.00 is available. Bo The grant will supplement funds already appropriated from the City to the organization through the Citizens Services committee. The local funds will meet the 50 - 50 match. The Grant funds of $2,000.00 will be distributed to The Arts Council of Roanoke Valley ($666), Roanoke Symphony Orchestra ($666), and Mill Mountain Theatre ($666). III. ISSUES IV. A. Need for Funding. B. Timing. C. Cost to the City. ALTERNATIVES City Council accept the $2,000.00 Local Government Challenge Grant from the Virginia Commission for the Arts. Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre will use funding to make quality arts activities available to citizens of Roanoke. 2o Timing. The grant must be accepted and properly executed papers returned to the Virginia commission of the Arts prior to release of funds. Cost to the city. City's FY 1992-93 Services Committee. Matching funds have been appropriated in the General Fund Budget through the Citizens No additional funding is required. City Council not accept the $2,0000.00 grant from the Virginia Commission for the Arts. Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre will lose $2,000.00 in funding which would be used to make quality arts activities available to the citizens of Roanoke. 2. Timing. Not an issue. 3. Cost to the City. NO impact. Local funds have been appropriated in the City's General Fund Budget through the citizens Services Committee. V. RECOmmENDATION City Council concur with Alternative A and accept the $2,000.00 grant from the Virginia Commission for the Arts. Appropriate funds of $2,000.00 to accounts to be established by the Director of Finance in the Grant Fund. Authorize the City Manager or his designee to execute the Local Government Challenge Grant on behalf of the City of Roanoke. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/gor CC.' Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Barry L. Key, Management and Budget James D. Ritchie, Director of Human Resources MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #85=80 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31150-081092 changing the name of previously closed portions of Mountain Avenue and First Street, S. E., to Reid Drive, in honor of William R. Reid, retired President of Community Hospital. Resolution No. 31150- 081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. Jay T. Eaton, Division Manager, Appaiachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022 Mr. Arthur L. Pendleton, Vice-President of Operations, Roanoke Gas Company, P. O. Box 13007, Roanoke, Virginia 24030 Mr. Donald C. Reid, Manager, C & P Telephone Company, 3433 Brambleton Avenue, S. W., Roanoke, Virginia 24018 Mr. Thomas L. Robertson, President, Carlilion Health Systems, 127 McClanahan Street, S. W., Room 402, Roanoke, Virginia 24014 The Honorable Gordon E. Peters, City Treasurer Mr. Willard N. Claytor, Director of Real Estate Vaiuation Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Adwinlstrator Mr. Charles M. Huffine, City Engineer Mr. W. Robert Herbert August 13, 1992 Page 2 pc: Mr. Richard V. Hamilton, Real Estate Agent Mr. William L. Stuart, Manager, Streets and Traffic Mr. James D. Hill, General Superintendent, Sign Shop Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Mr. M. Craig Sluss, Manager, Water Department Mr. George C. Snead, Jr., Director, Public Safety Mr. M. David Hooper, Police Chief Mr. Rawleigh W. Quaries, Fire Chief Ms. Shelva S. Painter, City Registrar MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H, EAKIN l~puty City Clerk August 13, 1992 File #85-80 Mr. Donald E. Sussman SC Manager - Postmaster United States Postal Service Roanoke, Virginia 24022-9998 Dear Mr. Sussman: I am enclosing six copies of Resolution No. 31150-081092 changing the name of previously closed portions of Mountain Avenue and First Street, S. E., to Reid Drive, in honor of William R. Reid, retired President of Community Hospital. Resolution No. 31150-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Ene. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of August, 1992. No. 31150-081092. A RESOLUTION changing the name of previously closed portions of Mountain Avenue and First Street, S.E., to Reid Drive. WHEREAS, the only owner of property adjoining previously closed portions of Mountain Avenue and First Street, S.E., currently a private street, and as identified in the map attached to the City Manager's report dated August 10, 1992, has requested that the name of those portions of those streets be changed to Reid Drive, in honor of William R. Reid, retired President of Community Hospital; and WHEREAS, the City Manager, by report dated August 10, 1992, has recommended that the change in the Street name be made. THEREFORE, BE IT RESOLVED that the City Engineer, be and he is hereby directed to cause the above street name to be appropriately noted on all maps and plats lodged in his care; that the City Manager be, and he is hereby authorized to cause the placement of appropriate street name signs on said street at the expense of the owner of the property adjoining the subject streets; and that the City Clerk copies of apprised of transmit to the Postmaster at Roanoke six (6) attested this ,r~solution, in order that said Postmaster be the aforesaid street name. ATTEST: City Clerk. Roanoke, Virginia August 10, 1992 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: Subject: Naming of Private Street I. Backqround: Mountain Avenue~ S. E., between Jefferson Street and First Street, S. E., was closed by Ordinance No. 26850, adopted January 16, 1984; First Street~ S. E., between Mountain Avenue and Highland Avenue was closed by Ordinance No. 25302, adopted September 26, 1980. Both street closings were at the request of and for improvements to Community Hospital of Roanoke Valley. Section 30-34 of the Code of the City of Roanoke, authorizes the City Manager to recommend to City Council changes in existing names of streets, both private and public. II. Current Situation: Carillon Health System has requested to change the name of closed portions of Mountain Avenue and First Street, S. E., to Reid Drive in honor of William R. Reid, Retired President of Community Hospital. III. Issues: A. Legal Authority. B. Cost to the City. C. Citizen Recoqnition. IV. Alternatives: A. City Council authorize changing the name of previously closed portions of Mountain Avenue and First Street, S. E., to Reid Drive. 1. Legal Authority. City Council is authorized to name City streets. Mayor Bowers and Council Members Page 2 Cost to the City will be insignificant. Carillon Health System will reimburse the cost of fabricating and installing two new private-type, street name signs. Citizen Recoqnition. William R. Reid will receive ongoing public recognition for his years of service to Community Hospital. City Council not authorize changing the name of previously closed portions of Mountain Avenue and First Street, S. E., to Reid Drive. Leqal Authority. City Council has the authority to approve or disapprove street name changes. 2. Cost to the City would be moot. Citizen Recoqnition. Carillon Health System will have to find another means of honoring and recognizing William R. Reid. IV. Recommendation: City Council approve Alternative "A", and authorize changing the name of previously closed portions of Mountain Avenue and First Street, S. E., to Reid Drive. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr cc: Mr. Thomas L. Robertson, President, Carilion Health System Mr. Wilburn C. Dibling, City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. William L. Stuart, Manager, Streets and Traffic 428 77 IIII COMMUNITY HOSPIT,~L OF ROANOKE LOT A 5 293 Ac 402OIOI CHRV PARCEL B 4020815 0900 Ac 6858 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 August 13, 1992 Deputy City Clerk File #51-249-405 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31152-081092 authorizing execution of a contract with Land and Community Associates of Charlottesville, Virginia, to provide professionai planning services, specificaily to develop architectural design guidelines and brochures for the City's historic districts, as more particularly set forth in a report of the City Manager under date of August 10, 1992, in an amount of $45,000.00. Resolution No. 31152-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. t'~ o.~.~ '~.Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Ms. Genevieve P. Keller, Principal, Land and Community Associates, P. O. Box 92, Charlottesville, Virginia 22902 Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief, Community Planhing Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals Mr. W. L. Whitwell, Chairperson, Architectural Review Board Ms. Evelyn S. Gunter, Secretary, Architectural Review Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of August, 1992. No. 31152-081092. A RESOLUTION authorizing the execution of a contract with Land and Community Associates of Charlottesville, Virginia, to provide professional planning services, specifically to develop architectural design guidelines for historic districts. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a contract with Land and Community Associates of Charlottesville, Virginia, for the provision by such firm of professional planning services for the development of architectural design guidel, ines and brochures for the City's historic districts, as more particularly set forth in the August 10, 1992 report of the City Manager to this Council. 2. The contract amount authorized by this resolution shall be in an amount of $45,000.00. 3. The form of the contract with such firm shall be approved by the City Attorney. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #60-51-249-405 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31151-081092 amending and reordaining certain sections of the 1992-93 General Fund Appropriations, providing for appropriation of $33,000.00, in connection with execution of a contract with Land and Community Associates of Charlottesville, Virginia, to provide professional planning services, specifically to develop architectural design guidelines and brochures for the City's historic districts, as more particularly set forth in a report of the City Manager under date of August 10, 1992. Ordinance No. 31151-081092 was adopted by the Council of the City of Roanoke at a regnlar meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc' Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief, Community Planning Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Evelyn S. Gunter, Secretary, Architectural Review Board IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 10th day of August, 1992. 1992-93 emergency. WHEREAS, Government of the exist. No. 31151-081092. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Community Development $ Community Planning (1) ............................... 903,670 442,335 1) Fees for Professional Services (001-052-8110-2010) $ 33,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: City Clerk. this August 10, 1992 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Consultant Contract Architectural Design Guidelines: Historic Districts I. Background: Architectural Design Guidelines are needed to assist the Architectural Review Board and the public in developing and reviewing projects located within the City's historic districts. Illustrated guidelines will compliment the city's zoning ordinance and provide clear examples of appropriate rehabilitation and construction within the districts. Need for guidelines was emphasized by the public during recent Planning Commission and City Council hearings on the H-2, Neighborhood Preservation District. Architectural Review Board has recognized the need for such guidelines for some time. Funding has been recommended in past supplemental budget requests. II. Current Situation: Proposals for Architectural Design Guidelines were requested 5/15/92. Four consultant proposals were received and all four firms were interviewed. Land and Community Associates of Charlottesville, Virginia was selected as the most qualified to undertake the project. A contract has been negotiated with the firm to provide services for a fee of $45,000 ($30,000 professional services, $15,000 printing costs). C. Scope of Services (attached) is to include the following: Printed Architectural Design Guidelines for the H-i, Historic District (City Market & Warehouse District) and the H-2, Neighborhood Preservation District (Old Southwest, and parts of Hurt Park and Mountain View Neighborhoods). 2. Brochures for each district that summarize the guidelines and can be distributed to property owners and developers. 3. Training workshops for Architectural Review Board and property owners in using the guidelines. Community participation in the development of the guidelines. III. Issues: A. Need. B. Funding. C. Schedule. IV. Alternatives: Authorize funding for the project and City Manager's entry into a contract for professional services. 1. Need demonstrated. Funding source was identified in the FY 1991-92 operating budget; however, this funding could not be obligated by June 30, 1992, and therefore, became part of the year-end fund balance. $12,000 is presently available in the current year operating budget for the project (Account No. 001-052-8110-2010), leaving a balance of $33,000 needed from year-end fund balance. Schedule for completing the project seven months. Project can be started execution of a contract. is approximately immediately upon B. Do not authorize funding for the project. Need for Architectural Design Guidelines continues. Additional public information and communication regarding City's historic districts are necessary to sustain integrity of districts and assist the Architectural Review Board in carrying out their responsibilities. 2. Funding not an issue· 3. Schedule not relevant. V. Recommendation: Authorize the City Manager to enter into an agreement with Land and Community Associates for services outlined herein and provide necessary funding by appropriating $33,000 from the year- end fund balance to Account No. 001-052-8110-2010. Respectfully submitted, W. Robert Herbert City Manager CC: Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works John R. Marlles, Chief of Community Planning W. L. Whitwell, Chairman, Architectural Review Board CO~TKACT FOR PROFESSIONAL SERVICES THIS CONTRACT ("Contract") is entered into this day of August, 1992, by and between the CITY OF ROANOKE, VIRGINIA ("City"), and Land and Community Associates of Charlottesville, Virginia ("Consultant") for professional services identified herein. The City and the consultant hereto agree as follows: 1. PROJECT DESCRIPTION/SCOPE OF SERVICES The Consultant shall provide professional planning services as described in Attachment A, Project Objectives and Scope of Work, and provide the City with printed Architectural Design Guidelines and Brochures for the City's historic districts as specified in the attachment. The Consultant shall be responsible for written documents and correspondence, presentation materials and conducting of group meetings, drafting of maps, graphics, etc., photography, and reproduction of the final documents. All camera ready artwork, photographs, reproducible maps, and other project related materials shall be the property of the City and shall be submitted to the City upon completion of the project. 2. TIME OF PERFORMANCE The Consultant shall complete the project within seven months from the date of execution of this Contract, based on timely review of submittals by the City as provided for in the project calendar in Attachment A. The time of performance may be extended with the written consent of both parties. 3. COMPENSATION The total compensation paid to the Consultant shall be $45,000. Compensation shall include all project costs. Unless approved by the City, professional service fees shall not exceed $30,000 of the total project cost, reserving at least $15,000 of the total compensation for printing of the guidelines and brochures to be developed under this contract. Compensation shall be paid in installments at thirty day intervals. The Consultant shall submit an itemized statement to the City, showing tasks completed and costs incurred. 4. INDEMNIFICATION The Consultant agrees to indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, legal actions and judgments advanced against the City and for expenses the City may incur in this regard, arising out of intentional act and negligent act or omission by the Consultant under, pursuant to, or in connection with, this Contract. 5. INSURANCE REQUIREMENTS The Consultant shall maintain insurance with a quality company during the life of this Agreement and furnish the City with Certificates of Insurance naming the City, its officers, agents, and employees as additional insureds, providing coverage against any and all claims and demands made by any person or persons whomsoever for property damages or bodily injury (including death) incurred in connection with the services to be provided under this Agreement. The minimum limits of liability shall be as follows: a. As required by statute, Worker's Compensation and Employers' Liability: Statutory Virginia Workers' Compensation Limits; Employers' Liability $100,000. Commercial Liability or Comprehensive General Liability: $1,000,000 combined single limit to include contractual and personal injury (libel, slander, defamation of character, etc.). c. Automobile Liability: $500,000 combined single limits. 6. TERMINATION This Contract may be terminated upon ten days written notice by either the City or the Consultant in the event of a substantial failure to perform by the other party. In the event of such termination, the consultant shall be entitled to collect all sums for services performed as of the date of termination. 7. ASSIGNMENT OF CONTRACT Neither this Contract nor any part thereof, may be assigned by the Consultant to any other party without the express written permission of the City. 8. MODIFICATIONS TO THE CONTRACT Any modifications to this Contract shall be made in writing and shall be approved by both the City and the Consultant. 9. CONFLICT OF INTEREST The Consultant shall comply with the state and local government Conflict of Interest Act, Section 2.1-639.2, et. seq. For the purposes of this section only, the Consultant, and each of 2 its employees, shall be considered an employee of a local governmental agency as defined in Section 2.1-639.2 of the Code of the Commonwealth of Virginia (1950) as amended. 10. ENTIRE CONTRACT This Contract constitutes the entire Contract of the parties hereto. It shall supersede all prior offers, negotiations, agreements, and contracts. No revision of this Contract shall be valid unless made in writing and signed by the parties hereto. 11. PARTY RELATIONSHIPS The parties to this Contract hereby acknowledge that nothing contained in this Contract shall be deemed or construed by either of them, or by any third person, to create any relationship of a third party beneficiary, or as between the parties, any relationship of principal an agent, limited or general partnership, employer and employee, or joint venture. 12. NOTICE Ail notices and correspondence relevant to provisions of this Contract shall be effective upon either the sending by certified mail or upon receipt, whichever may occur first, and shall be sent to the following: If to the City: John R. Marlles Chief of Community Planning City of Roanoke Room 355 Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 If to the Consultant: 13. NON-DISCRIMINATION Genevieve P. Keller Principal Land and Community Associates P. O. Box 92 Charlottesville, Virginia 22902 The Consultant agrees to abide by the provision of Section 23.1-20 of the Code of the City of Roanoke (Attachment B). In the performance of this agreement, the consultant shall not discriminate against any contractor, subcontractor, sublessee, employee, applicant for employment or invitee because of race, religion, color, sex or national origin except where race, religion, color, sex or national origin is a bona fide qualification reasonably necessary to the normal operation of the 3 consultant. 14. GOVERNING LAW This Contract shall Commonwealth of Virginia. be governed by the laws of the IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year herein above written: ATTEST: CITY OF ROANOKE: By: By: Mary F. Parker City Clerk W. Robert Herbert City Manager LAND AND COMMUNITY ASSOCIATES By: By: Witness Genevieve P. Keller Principal Approved as to Form: City Attorney Approved as to Funding: Director of Finance 4 ATTACHMENT A PROJECT OBJECTIVES AND SCOPE OF WORK ARCHITECTURAL DESIGN GUIDELINES FOR CITY HISTORIC DISTRICTS PROJECT OBJECTIVES: To prepare illustrated architectural design guidelines for appropriate rehabilitation and new construction in two historic districts in the City of Roanoke: the H-l, Historic District in Downtown (City Market and Warehouse Districts) and the H-2, Neighborhood Preservation District in Old Southwest, and portions of Mountain View and Hurt Park neighborhoods. To involve public officials and citizens affected by historic district regulations in the development of such guidelines. To educate officials and citizens with respect to sensitive and appropriate construction in historic districts and acceptable design alternatives. To facilitate increased understanding, acknowledgement of owner responsibility, and improved communication between residents and property owners in historic districts and the City's Architectural Review Board. SCOPE OF WORK LAND COMMUNITY ASSOCIATES (LCA) shall undertake the following work for the City of Roanoke, herein after referred to as Roanoke Architectural Design Guidelines Project. 1. Architectural Design Guidelines TASK A: REVI~ OF EXISTING P~SICAL~SO~C~, ~GULA~ONSAND ~CUMENT~Y ~'~'~I~S. Land and Community Associates will become familiar with the physical resources and character of the Downtown H-1 Historic District (City Market) and the H-2 Historic District (Old Southwest and portions of Mountain View and Hurt Park Neighborhoods) through field observations and representative photographic survey. In addition, LCA agrees to include the Warehouse Historic District in the scope of work for the Downtown H-1 Historic District if, after review and analysis, doing so proves feasible within the budget for that portion of the project. LCA also will review existing architectural inventories and narrative descriptions of each historic district provided by the City of Roanoke, the Virginia Department of Historic Resources and others, as well as existing historic district ordinances, design guidelines, zoning code and other applicable regulations of the City of Roanoke. 5 TASK INTRODUCTORY MEETINGS WITH CITY STAFF, ARB MEMBERS AND PROPERTY OW~.KS. Land and Community Associates will meet with City Community Planning staff, Architectural Review Board (ARB) members, and interested property owners in the Downtown Historic Districts and the Southwest Historic District or with a designated advisory panel composed of members from such organizations and groups in order to obtain a better understanding of the particular issues and design review needs of each district. Two such meetings are anticipated, focusing on the character, needs, and approach for each district. Prior to the meetings, LCA will provide the City with one draft copy of publicity correspondence relative to the project and the upcoming meetings. The City will be responsible for the development of mailing lists, press releases, and mailing of invitations. After the meetings with the public, LCA will provide the City with a short, written update of the project and the participation process in a newsletter format for distribution to neighborhoods, relevant organizations, etc. for their newsletters. TASK C: DEVELOPMENT OF DRAFT DESIGN GUIDELINES. It is understood that, in general, the Design Guidelines will stress compatible maintenance, repair, and rehabilitation of properties over restoration, but that more stringent standards may apply to certain areas of the districts based on the character of individual resources and the type of historic zoning. It is anticipated that two design guidelines documents, one for the H-1 and one for the H-2 district, will best serve the ARB and the general public. As an outgrowth of its review of the districts and meetings with concerned parties, Land and Community Associates will develop an outline of the proposed content of the Design Guidelines for review and approval by Community Planning staff and/or the ARB. Using this outline as the basis, LCA will develop and prepare a preliminary draft Design Guidelines document addressing but not limited to the following: siting and massing of buildings; exterior features (windows, doors, porches, roofs, fences, etc.); exterior materials; streetscape elements; parking areas; new in- fill construction; signs; and relocation/demolition. The preliminary draft will contain sketch illustrations, diagrams, photographs and maps as necessary to suggest the graphic content of final document. In addition, the document will contain a brief history of each district and a summary of characteristic architecture and general design context based on existing information. LCA will submit to the City one draft for each of the design guidelines documents for review. Additional copies of the design guidelines for distribution and review will be the responsibility of the City. 6 The Design Guidelines will be developed to produce final documents that are concise, highly illustrative, attractive, and easily reproducible with emphasis placed on simple, direct communication of design principles and recommendations to the lay reader. TASK D: REVIEW MEETINGS. At the conclusion of the City review period, the City will provide Land and Community Associates with a written summary or compilation of all the review comments of all review personnel. LCA will meet with City Community Planning staff, ARB members, and interested property owners in the Downtown Historic Districts and the Southwest Historic District or the designated advisory panel to discuss comments on the preliminary draft Design Guidelines, the content and format of the informational brochures, and the curriculum for the training workshops. LCA also may discuss various formatting and printing options for the Design Guidelines document. Two such meetings are anticipated, focusing on the comments of representatives from each district. LCA also will provide the City with one draft copy of all necessary press releases, correspondence, newsletter briefs, etc. relative to this phase of the project. The City will be responsible for the final releases, mailing, etc. LCA also will meet with the City Planning Commission and the City Council, at the request of the City, to brief them on the project and obtain general comments on the draft Guidelines, brochures, etc., provided such meetings are scheduled in conjunction with other LCA activities in Roanoke. Should the City request other scheduling arrangements, LCA shall be reimbursed for personnel time at its prevailing professional rates and direct expenses as may be incurred by additional travel to Roanoke. TASK E: PREPARATION OF FINAL DESIGN GUIDELINES AND CITY REVIEW. Based on the review meeting(s) and any final direction from the City and the ARB for completion of the project, Land and Community Associates will finalize the text and illustrations for the Design Guidelines, and prepare a final draft document for City review and approval. The text for the final document will be provided to the City in an Apple Macintosh computerized format (Aldus Pagemaker) for future use and update as may be needed by the City. TASK F: PREPARATION OF CAMERA-READY DOCUMENT AND PRINTING. Land and Community Associates will prepare a camera-ready document and detailed printing specifications suitable for printing a combined total of 2000 copies of the Design Guidelines for the H-1 District (City Market and Warehouse Historic Districts) and the Design Guidelines for the H-2 District (Southwest Historic District). It is anticipated that the Design Guidelines will be an 8-1/2 x 11 inch format, offset-printed document with limited use of second color, easily reproducible, and a two-color cover. LCA will provide technical overview for the printing of the Design Guidelines, including providing all coordination between printing, binding and delivery as necessary to ensure availability prior to the training workshops. 2. Historic District Design Guidelines Brochures TASK A: PREPARATIO~ OF DRAFT BROCHURES. Based on comments received during the review meeting(s), Land and Community Associates will prepare a draft of the content, including text and illustrations, for each of the informational historic district brochures for City review. It is understood that the brochures will briefly summarize the applicable historic district regulations and discuss selected design guidelines for the sensitive rehabilitation of properties and new construction within the district. The brochure will compliment the existing city brochure relating to the ARB, providing more detailed information for property owners and applicants. TASK B: PREPARATION OF CAMERA-P. EADY DOCUMENTS AND PRINTING. Land and Community Associates will prepare a camera-ready document and printing specifications suitable for printing 1000 copies of the H-1 District brochures and 2000 copies of the H-2 District brochures. LCA will provide technical overview for the printing of the brochures, and coordinate completion of printing for delivery prior to the training workshops. It is anticipated that the brochures will be inexpensive to print and of simple format, such as a two- or three-panel, folded piece similar to the City's ARB brochure. 3. Training Workshops TASK A: PREPARATION OF WORKSHOP OUTLINE AND MATERIALS. With the approval of the City of Roanoke, Land and Community Associates will work with the Preservation Alliance of Virginia (PAV) to develop and present three design guidelines training workshops. One workshop will be intended to make ARB members familiar with the provisions and use of the Design Guidelines, and two others, one for each district, will be intended to introduce and review the Design Guidelines with property owners within the two historic districts and other interested persons. Based on direction from the City and comments received during the review meeting(s), LCA and PAV will prepare an outline of the curriculum for the training workshops for City review. Upon approval of the outline, LCA and PAV will prepare and assemble appropriate training materials to conduct the three workshops. LCA and PAV will work with the City in developing the curriculum, determining how the workshops will be conducted, and identifying appropriate personnel to present each component of the workshops. LCA will provide the city with one draft copy of press releases or other written communication relative to the workshops. The City will be responsible for the final press release and for mailing of the workshop announcements. TASK B: WORKSHOPS. Land and Community Associates and the Preservation Alliance of Virginia will conduct the workshops, using the completed Design Guidelines, brochures, other written materials, and slides, photographs, maps and other visual materials necessary to adequately explain the Design Guidelines and the design review process. LCA and PAV personnel, with the assistance of City staff, will be prepared to answer questions from workshop participants. The City will be responsible for reproduction of the workshop handouts, refreshments, and other incidental workshop costs approved for the project. LCA and PAV will conduct the three workshops consecutively over a two-day period (one full day for the ARB workshop, one-half day each for the public workshops). Should the City request other scheduling arrangements, LCA and PAV shall be reimbursed for personnel travel time and direct expenses as may be incurred by additional travel to Roanoke. The slide presentation and written text used at the three workshops shall be given to the City following the workshops for future training needs. 4. Calendar and Budget Land and Community Associates recognizes the importance of public input in the development of successful design guidelines for the City of Roanoke, and proposes a project schedule of six months and a budget of $45,000, of which $15,000 is reserved for printing costs, to accomplish the tasks necessary to achieve the City's goals. The following tentative schedule provides a breakdown of time and cost by task: A~C~IT~CT~I~AL DESIGN GUIDELINES AND BRO(~iURES 22 weeks $22,000 Review of Existing Resources and Materials 1 week Introductory Meetings (2) and Analysis 2 weeks Draft Design Guidelines 6 weeks City Review 2 weeks Review Meetings (2) 1 week Final Design Guidelines 6 weeks City Review 2 weeks Camera-Ready Document and Brochures 2 weeks 1,000 1,500 8,000 1,500 6,000 4,000 PRINTING DESIGN GUIDELINES AND BROCHURES 3 weeks $15,000 Design Guidelines 2 weeks 13,500 9 will be responsible for the final press release and for mailing of the workshop announcements. TASK B: WORKSHOPS. Land and Community Associates and the Preservation Alliance of Virginia will conduct the workshops, using the completed Design Guidelines, brochures, other written materials, and slides, photographs, maps and other visual materials necessary to adequately explain the Design Guidelines and the design review process. LCA and PAV personnel, with the assistance of City staff, will be prepared to answer questions from workshop participants. The City will be responsible for reproduction of the workshop handouts, refreshments, and other incidental workshop costs approved for the project. LCA and PAV will conduct the three workshops consecutively over a two-day period (one full day for the ARB workshop, one-half day each for the public workshops). Should the City request other scheduling arrangements, LCA and PAV shall be reimbursed for personnel travel time and direct expenses as may be incurred by additional travel to Roanoke. The slide presentation and written text used at the three workshops shall be given to the City following the workshops for future training needs. 4. Calendar and Budget Land and Community Associates recognizes the importance of public input in the development of successful design guidelines for the City of Roanoke, and proposes a project schedule of six months and a budget of $45,000, of which $15,000 is reserved for printing costs, to accomplish the tasks necessary to achieve the City's goals. The following tentative schedule provides a breakdown of time and cost by task: ARCHiTECTURAL DESIGNGUIDELINESANDBROCHUR~8 22 weeks $22,000 Review of Existing Resources and Materials 1 week 1,000 Introductory Meetings (2) and Analysis 2 weeks 1,500 Draft Design Guidelines 6 weeks 8,000 City Review 2 weeks Review Meetings (2) 1 week 1,500 Final Design Guidelines 6 weeks 6,000 City Review 2 weeks Camera-Ready Document and Brochures 2 weeks 4,000 PRINTING DESIGN GUIDELINES AND BROCHURES Design Guidelines Brochures 3 weeks $15,000 2 weeks 13,500 1 week 1,000 ARB AND PUBLIC WOBK~HOPS 3 weeks $8,000 Preparation of Workshop Outline and Materials 2 weeks 2,000 Presentation of ARB Workshop .5 week 3,000 Presentation of Public Workshops (2) .5 week 3,000 TOTAL 28 weeks $45,000 ATTACHMENT B § 23.1-20 ROANOKE CODE Sec. 23.1-20. Employment discrimination by contractor prohibited. Every contract of over ton thousand dollars ($10,000.00) to which the city is a party shall contain the provisions in subpara- graphs (a) and (b) herein: (a) During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminato against any sub- contractor, employee or applicant for employment be- cause of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contrac- tor agrees to post in conspicuous places, available to employees and applicants for employment, notices set- ting forth the provisions of this nondiscrimination clause. (2) The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will stato that such contractor is an equal employment opportunity employer. (3) Notices, advertisements and solicitations placed in ac- cordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the re- quirements of this section. (b) The contractor will include the provisions of the foregoing subparagraph {aX1), (2) and (3), in every subcontract or purchase order of over ton thousand dollars ($10,000.00), so that the provisions will be binding upon each subcon- tractor or vendor. (Ord. No. 26298, § 1, 12-6~82} ~EPARTMENT OF FINANCE August 10, 1992 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of June, 1992. JMS/kp (Director of Finance 0 Attachment CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF JUNE 30, 1992 General Contingency: Balance July 1, 1991 Ord. No. D®oertmsnt CMT City Clerk CMT Engineering CMT City Attorney CMT City Manager 30680 Police - Investigation 30697 Income Maintenance 30767 TAP 30795 Personnel CMT City Attorney CMT City Attorney 30850 Social Services CMT Planning CMT City Attorney CMT City Attorney CMT City Attorney 30894 Contributions 30896 Contributions 30908 Communications 30936 Social Services 30977 Personnel CMT City Clerk CMT VPI and SU CMT City Attorney CMT'a Various Excess Maintenance Contract Funds Excess Maintenance Contract Funds Excess Maintenance Contract Funds Excess Maintenance Contract Funds Portable Radios Additional Position Transitional Living Center Pay Plan Review Professional Services Professional Services Day Care Fifth Planning Dist. Services Litigation Litigation Litigation Convention Bureau Virginia Amateur Sparta Enhanced 911 Foster Care Safety Equipment Service Awards Additional Funding Needed Professional Fees Additional Funding Needed 409,797 5,000 1,716 2,416 2,648 14,755) 10,432) 37,500) 36,174) 6,000) 6,000) 46,000) 5,000) 5,000) 6,000) 6,000) 13,465) 30,000) 48,456) 27.000) 80,059) 6,000) 1,874} 4,000) 30~294) 7,568 Maintenanca of Fixed Assets Contingency: Balance July 1, 1991 Ord. No. Denartment 30885 30926 30978 CMT 31073 31077 Building Maintenance Building Maintenance Building Maintenance Police Building Maintenance Transfers to Civic Center Purpose Festival in the Perk Victory Stadium Repair Masonry Wall Redecoration Maintenance Air Conditioning 200,000 26,725) 22,600) 1,974) 2,773) 42,478) 19,000) 84,650 CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF JUNE 30, 1992 (CONTINUED) Equipment Replaoament Contingency: Balance July 1, 1991 Ord. No. DeDartrnent CMT Communications CMT Communications 30940 Refuse Collection 30961 Various Pumo~ Telephone System Telephone systsm Refuse Trucks Equipment $ 600,000 2,686) 6,000) 126,324) 466.091) Supplemental Budgets: Balance July 1, 1991 Ord. No. DeDartmen~ CMT Personnel CMT Personnel Purpose Minority Recruitment Minority Recruitment 7,100 2,100) 6,000) Total Contingency Balance $ 92f118 2 CITY OF ROANOKE, VIRGINIA GENERALFUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money and Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Jul 1-Jun 30 Jul 1-Jun 30 1990-91 1991-92 49,163,955 $ 52,533,915 38,435,639 38,061,138 606,405 615,513 676,066 578,518 1,409,738 791,045 33,242,884 32,456,649 24,468,536 24,834,771 38,631 30,592 3,219,830 3,110,579 574,643 381,804 1.844.038 1,719.732 9153,579,252 ~156;014;256 Parentage of Change 6.85% 0.97%) 1.80% 14.30%) 43.89%) 2.37%) 1.50% 20.81%) 3.39%) 33.66%) 6.74%) 0.93% Current Fiscal Year Revised Peroent of Revenue Revenue Estimate Estimates Received 50,536,300 103.95% 38,284,556 99.42% 471,000 109.45% 656,000 88.19% 766,740 103.17% 32,460,386 130.64% 24,862,672 99.89% 27,000 113.30% 3,215,407 96.74% 248,025 153.94% 1.730.300 99.39% $ 1531258f386 101.15% 3 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Judicial Administration Publio Safety Public Works Health and Welfare Parks. Recreation. and Cultural Community Development Education Debt Service Nondepartmental Total Year to Date for the period Current Fiecal Year Jul 1-Jun 30 Jul 1-Jun 30 Percentage Unencumbered Revised Budget 1990-91 1991-92 of Chance Balance ADDroorlatione Obliaated $ 8,655,107 $ 8,750,626 1.10% $ 183,340 $ 8,933,966 97.95% 3,358,963 3,283,745 ( 2.24%) 86,510 3,370,255 97.43% 28,968,360 29,603,945 2.19% 336,254 29,940,199 98.88% 20,105,524 20,076.275 ( 0.15%) 556,889 20,633,164 97.30% 13,506,877 14,752,915 9.23% 276,093 15,029,008 93.16% 3,895,976 3,835,877 ( 1.54%) 32,016 3,867,893 1,165.003 844,152 (27.54%) 12,752 856,904 65,736,711 66,079,765 0.52% 623,896 66,703,661 8,310,900 7,922,159 ( 4.68%) 7,922,159 3.801.322 2.8561126 { 24.86%} 1441057 31000,183 $157.504.743 ~15810051585 0.32% $ 2.251f807 $ 160.257.392 99.17% 88.51% 99.06% 100.00 % 95.20% 98.59% 4 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JUNE 30, 1992 General Government Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Budoet To Dal~ Balance Encumbrances $ 11,440,326 10,665,833 519,616 8,304,574 2,239,738 1,389,028 21,386,874 5.391.603 5,603,689 $ 5,836,637 $ 51,401 6,286,814 4,379,019 538,893 344,296 175,320 68,127 5,333,035 2,971,539 745,565 985,820 1,253,918 1,024,317 1,125,640 263,388 58,068 14,327,637 7,059,237 622,262 $ 61,337.592 $ 34.006f931 $ 5,391.603 27.330.661 3.108.633 Unencumbered Balance $ 5,785,236 3,840,126 107,193 2,225,974 229,601 205,320 6,436,975 5.391.603 24.222r028 5 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Gain/Loss on Sale of Assets Sale of Land Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net Income 6 $1,645,496 1,932,867 129,467 16,994 1,133,629 320.~7 5.179.440 877,430 1,867,252 392,937 311,514 3.449.133 1,730,307 709.947 1.020.360 124,120 5,250 4,072 133,442 1,153,802 $ I 153 802 $ 1,208,493 1,646,125 89,703 20,434 957,362 452.952 4,375,069 906,193 1,953,251 357,987 273.819 3.491.250 883,819 714,397 10~,422 142,606 16,542 3,516 485,864 648,628 818,050 4.000 4.000 $ 814.050 WATER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Falling Creek Plant Rehabilitation Phase I Franklin Road Widening Carvins Cove Improvement Phase II Water Plant Expansion Bonds 92 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditur~$ 178,676 12,103 1,091,131 9,007 ,373,654 555 350,799 383,(~42 3,399,567 1,150,999 2.248.568 NOTE: Some of these projects are continued from prior years with inception to date totals. 7 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Loss on Disposition of Assets Total Non-Operating Expenses Net (Loss) 1992 $ 4,347,435 640,488 196,430 772,959 54,252 94,037 22.046 6.127,647 1,377,426 4,314,524 5,691,95Q 435,697 960.003 524,306) 96,559 108,391 204.950 319,356} 50,073 50,073 1991 4,270,628 781,800 224,846 856,303 59,835 108,888 6.315,321 1,392,798 4,282,791 5.675,589 639,732 967,257 327,525) 126,222 94,090 220,312 (107,213) 66,800 254 67,054 174.267) 8 SEWAGE TREATMENT FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiecl~ FY86 Projects Design Roanoke Diesel Engine//6 Franklin Road Widening Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditur~ $ 36,097 821,145 21 ,Q09 878,251 868,120 10~131 NOTE: Some of these projects are continued from prior years with inception to date totals. 9 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant Roanoke County Base Service Fee Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Bond Discount Amortization Interest Expense 88 Revenue Bonds Amortization of Bond Issuance Expense Paying Agent Fees Noise Study Total Non-Operating Expenses Net Income 1992 1,095,730 105,505 2,668,348 121,200 3.990,783 1,150,265 1.569,045 2,719.310 1,271,473 1.057,298 214.175 248,095 42,112 20,705 11,815 264,640 1,115 588,482 802,657 85,930 1,078 527,100 10,428 2,304 626.~40 $ 175~817 1991 784,951 104,317 3,037,274 182,112 4,108.654 1,067,814 1,507,263 2,575,077 1,533,577 1,072,880 460,697 236,040 58,389 15,000 264,640 3,43O 577,499 1,038,196 93,841 1,078 542,659 10,428 2,304 65,797 716.107 $ 322,089 10 ROANOKE REGIONAL AIRPORT COMMISSION (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project General Aviation Development FAR Part 150 Noise St-dy Perimeter Road and Electric Projects Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 112,908 135,210 636.115 885,233 316.321 NOTE: Some of these projects are continued from prior years with inception to date totals. 11 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Expenses Before Depreciation Operating: Personal Services Fringe Benefits Contractual Services Internal Services Utilities and Communications Other Charges Rental and Leases Promotional Expenses: Personal Services Fringe Benefits Contractual Services Other Charges Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Supplement from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Net [Loss) $! 1992 $ 495,906 101,416 248,870 95O 154,531 129,905 1.131.578 449,044 109,869 86,251 508,538 304,091 104,113 3,454 86,965 6,593 57,026 { 2.3161 1,713,628 ( 582,050) 357.979 [ 940.029) 714,821 173.469 888,290 51.739) 1991 $ 404,O34 82,646 101,067 2,759 127,938 129.692 848,138 489,873 122,629 104,006 6O7,075 316,377 968,172 2,608 61,096 4,614 5,918 { 1,494) 2,680.874 ( 1,832,738) 359,557 902,620 13,888 574.288 1.490,798 701,479) 12 CIVIC CENTER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Asbestos Abatement Auditorium Fire Damage Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date ExDenditur~ $ 233,835 601,763 835,598 795,557 $ 40.041 NOTE: Some of these projects are continued from prior years with inception to date totals. 13 CITY OF ROANOKE TRANSPORTATION FUND INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 Operating Revenue: Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Before Depreciation Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Transfer from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Operating Subsidy for GRTC Total Non-Operating Expenses Net Income 217,707 188,269 437,136 147,898 59.245 1.050,255 726.171 726.171 324,084 432.922 108.838) 502,598 3,663 1.602 507.869 399,025 338.516 338.516 $ 60.509 14 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDING JUNE 30, 1992 1992 Operating Revenue: Charges for Services $ 7,438,640 Total Operating Revenue 7,438,640 Less: Operating Expenses Before Depreciation Personal Services 4,300,644 Operating Expenses 2,009,~)77 Total Operating Expenses Before Depreciation 6,310,621 Operating Income Before Depreciation 1,128,019 Less: Depreciation 557,845 Operating Income 570,374 Add: Non-Operating Income Operating Supplement Interest on Investments 171,787 Insurance Recoveries 40,000 Total Non-Operating Income 211,7~7 Net Income $ 782~161 1~)~1 $ 7.544.092 7,544,092 4,278,161 2,335,789 6,613,950 930,142 612,425 317.717 25,417 122,581 147.9~8 465,715 15 CITY OF ROANOKE, VIRGINIA crrY TREASURER'S OFFICE (~ENERAL 5~rATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JUNE 30, 1992 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CiTY THE MONTH ENDED JUNE 30, 1992. GENERAL ..... $20;i7i,7~'.i8 $i~,78'7,01'0'.74 $i6;798,206.29 ~!~ $i0;~i'~;'i77.58' WATER 31,535,718.53 353 SEWAGE 1,630,780.43 1,117 AIRPORT 5,070,710.80 823 CiVic C~NT~R (537,935.37) 846 iNTERNAL SERVICE 3,781,508.48 116 TRANSPORTATION 203,038.44 273 CAPITAL 20.064,809.02 DEBT SERVICE 7,063,745.32 PENSION (6,387.09) FDETC (266.184.80) GRANT PROGRAMS (704,373.54) PAYROLL (6.994.704.04) 1,670,843.35 230,827.29 1,209,000.00 17,394.78 2,474,243.90 12.729.250.26 1,996,260.83 1,633,754.14 655.76 471.681.07 ~?'~;~ 183.51 635,187.67 4,085,653.24 448.46 66,965.82 ~1 iB47.27 (110,776.40) 530.68 432,460.90 ~78:26 2,356,128.32 570.38 13,654.00 ~,g~.~ 0.00 483~722.87 ~:~;2~ ,~ 12,615~250.43 245,2~. 19 : $~;~;42 6,470,078.04 1,193,568.84 27,051.50 1,053,~.29 $7~6;~07 (27,771.~) TOTAL $81,012,508.36 $34,648,476.06 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JUNE 30, 1992 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CERTIFICATES OF DEPOSIT UNITED STATES SECURITIES DOMINION BANK SIGNET BANK STATE NON-ARBITRAGE PROGRAM ISNAP) TOTAL DATE:JULY 14,1992 $31 800.000.00 31;800,000.00 10.000.000.00 41.248, 194.39 GORDON E. PETERS, ROANOKE CITY TREASURER 16 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 12 MONTHS ENDING JUNE 30, 1992 Revenue City's Contributions Investment income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1992 5,925,816 6,772,067 8,732,137 299.763 21.729.783 1991 $ 5,755,628 6,994,432 2,057,065 146.639 14.953,764 Exoenses Pension Payments Fees for Professional Services Active Service Death Benefit Expense From Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date 6,518,531 678,404 257,672 124,941 7.578.948 14,150.835 5,123,498 630,476 41,436 160,878 134.037 6.090,325 8,863,439 17 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JUNE 30, 1992 Assets 1992 1991 Cash Investments: (market value - 1992 $139,889,602 1991 $124,236,036) Due From Other Funds Accrued Investment Income Other Assets Total Assets 20,522 $ 3,202 125,691,486 111,888,357 571,629 413,569 1,362,748 1,120,471 18.000 18.000 $ 127.664,385 $ 113,443.599 Liabilities and Fund Balance Accounts Payable Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 226.391 ~ 156,440 226,391 156,440 113,287,159 104,423,720 14,150,835 ~,863,439 127,4~7,994 113.287.159 127,664,385 ~ 18 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDILA H. EAKIN Deputy City Clerk August 13, 1992 File //192-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31153-081092, repealing Ordinance No. 31078- 062292, which accepted the bid of H.T.F. Mechanical Services, Inc., to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum; and further accepting the bid of S. J. Conner and Sons, Inc., in the amount of $17,340.00, to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum, as more particularly set forth in reports of the City Manager under dates of June 22, 1992 and August 10, 1992. Ordinance No. 31153-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser; Director, Utilities and Operations Mr. Bob E. Chapman, Manager, Civic Center Facilities Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director, PubLic Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. L. Bane Coburn, Civil Engineer Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER Cky Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #192-472 Mr. S. Jack Conner, President S. J. Conner and Sons, Inc. 1507 22nd Street, N. E. Roanoke, Virginia 24012 Dear Mr. Conner: I am enclosing copy of Ordinance No. 31153-081092, repealing Ordinance No. 31078- 062292, which accepted the bid of H.T.F. Mechanical Services, Inc., to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum; and further accepting the bid of S. J. Conner and Sons, Inc., in the amount of $17,340.00, to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum, as more particularly set forth in reports of the City Manager under dates of June 22, 1992 and August 10, 1992. Ordinance No. 31153-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. ~Ls~y F. PARLOR CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #192-472 Mr. Henry T. Fairtrace, President H.T.F. Mechanical Services, Inc. P. O. Box 618 Moneta, Virginia 24121 Dear Mr. Fairtrace: I am enclosing copy of Ordinance No. 31153-081092, repealing Ordinance No. 31078- 062292, which accepted the bid of H.T.F. Mechanical Services, Inc., to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum; and further accepting the bid of S. J. Conner and Sons, Inc., in the amount of $17,340.00, to provide and install air conditioning and perform related work for team rooms at the Roanoke Civic Center Coliseum, as more particularly set forth in reports of the City Manager under dates of June 22, 1992 and August 10, 1992. Ordinance No. 31153-081092 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedeseribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of August, 1992. No. 31153-081092. VIRGINIA, AN ORDINANCE repealing Ordinance No. 31078-062292, which accepted the bid of H.T.F. Mechanical Services, Inc., to provide and install air conditioning and perform related work for the team rooms at the Roanoke Civic Center Coliseum; accepting the bid of S. J. Conner and Sons, Inc., to provide and install air conditioning and perform related work for the team rooms at the Roanoke Civic Center Coliseum, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Due to the inability of H.T.F. Mechanical Services, Inc., to comply with certain of the City's bid specifications for the project, Ordinance No. 31078-062292, which accepted the bid of H.T.F. Mechanical Services, Inc., to conditioning and perform related work Roanoke Civic Center Coliseum be and is provide and install air for the team rooms at the hereby REPEALED. 2. The bid~f.S.J. Conner and Sons, Inc., made to the City in the total amount of $17,340.00, to provide and install air conditioning and perform related work for the team rooms at the Roanoke Civic Center Coliseum, such bid being in full compliance with the City's plans and specifications made therefor, as more particularly set forth in the June 22, 1992 and August 10, 1992 reports of the City Manager to this Council, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council, execution of such contract to be subject to approval of the appropriate supporting documents. 4. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia August 10, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Council Report Cancellation of Contract with H.T.F. Mechanical Services, Moneta, Virginia Award of Contract to S. J. Conner and Sons, Inc. for Air Conditioning and Related Work Team Rooms at Civic Center Coliseum Roanoke, Virginia II. Background: Bids were received on June 8, 1992 for Air Conditioning of the Team Rooms at the Civic Center Coliseum. Three (3) bids were received with H.T.F. Mechanical Services, of Moneta, Virginia, submitting the low bid in the amount of $17,145.00 and 30 consecutive calendar days. The bid bond was a certified check. Council awarded the contract to H.T.F. Mechanical Services by Ordinance Number 31078-062292, on June 22, 1992, and rejected all other bids. Current situation: H.T.F. Mechanical Services submitted a certified check for $17~145.00, or 100 percent of the bid price, for the performance bond. When asked to submit his 100 percent for the labor and materials payment bond, H.T.F. stated that he was not financially able to submit two certified checks for the contract amount and could not get bonding. The City of Roanoke suggested he have his bank issue a letter of credit for the performance bond and the labor and materials bond. H.T.F. notified us that he banked with a savings bank and they do not issue letters of credit. Page 2 S. J. Conner and Sons~ Inc. submitted the next lowest bid in the amount of $17~340.00 and 30 consecutive calendar days as specified. They can provide the required bonds and have agreed to honor their bid quotation. Bid bonds, in the form of certified checks, were returned to the three bidders after Council had accepted the bids on June 22, 1992 but before it was known that H.T.F. Mechanical Services could not post the performance bond and the labor and materials payment bond. III. Issues B. C. D. in order of importance are: Compliance of the bidders with the requirements the contract documents. Amount of the low bid. Fundinq of the project. Time of completion. of IV. Alternatives: City Council authorize the repeal of Ordinance Number 31078-062292 that awarded the contract to H.T.F. Mechanical Services in the sum of $17~145.00. Award the contract to and authorize the City Manager to enter in to a contract with S. J. Conner and Sons, Inc. in the amount of $17~340.00 and 3--0 consecutive calendar days as specified. Compliance of the apparent low bidder with the requirements of the contract documents was not met in that he could furnish a 100 percent performance bond but could not also provide a 100 percent labor and material payment bond. The second low bidder can comply with the contract documents. Amount of either bid is within the estimated cost of $18~000.00. Page 3 Fundinq has been appropriated in Account Number 005-050-8636-9003 in the amount of $19,000.00, contract amount and contingency. Time of completion would be expedited by accepting the second low bidder. B. Reject all bids. Compliance of the bidders with the requirements of the contract documents would not be an issue. o Amount of the low bid would probably change if rebid at a later date. 3. Fundinq would not be expended at this time. Time of completion would be extended by the time required to re-advertise, receive bids, report to Council, and award a contract. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Repeal Ordinance Number 31078-062292 that awarded a contract to H.T.F. Mechanical Services, in the amount of $17,145.00. Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with S. J. Conner and Sons, Inc. to provide and install Air Conditioning and Related Work for the Team Rooms at the Civic Center Coliseum in accordance with the contract documents as prepared by the Office of City Engineer in the amount of $17,340.00 and 30 consecutive calendar days as specified. De Fundinq for the project has already been appropriated in Account Number 005-050-8636-9003. Page 4 WRH/LBC/mm Respectfully submitted, W. Robert Herbert City Manager CC: Director of Finance City Attorney Budget Administrator Director of Public Works Director of Utilities & Operations City Engineer Citizens' Request for Service Manager, General Services Construction Cost Technician August10,1992 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger, Director of Finance Status of the Financial Condition of the City of Roanoke - Fiscal Year 1992 It appears that we go from one bad year to another.., while the experts were predicting a strong Summer and Fall of 1992 back in March 1992, City Council passed a revenue adjustment on April 6, 1992, which more clearly reflected the status of revenue accounts within the City of Roanoke. The revenue adjustment was strictly a reallocation of categories of revenue and had no net effect on the total budget. Revenues did not begin to show improvement until the months of May and June, 1992, but still lagged behind in many areas of local taxes. There is still concern for the future and we must monitor local revenues very closely for the remainder of this current year. Most experts report that the so-called recovery looks so tenuous that consumers are losing faith. Job growth has been anemic - and thus the unemployment rate remains high. The Consumer Index of consumer confidence fell 11.6 points in the month of July. This drop, apparent in almost all regions of this country, reflected growing pessimism about current business conditions and the economy's prospects six months from now. The uncertainty of the Presidential election will also add concern to the consumer. Honorable Mayor and Members of City Council August 10, 1992 Page 3 equals 2.17% of General Fund Appropriations totaling $160,257,392 for FY 1992. The following allocation has been calculated based on the revenue allocation model used for the FY 1992-93 Budget. (See page 12.) Designated 1992 CMERP - City Administration $2,186,531 School Administration 1,285,089 This leaves no undesignated funds at year end. (In order to have fulfilled the objective of Ordinance No. 26292, the sum of $8,103,580 would had to have been available before having any undesignated funds.) This year's CMERP represents 2.17% of the General Fund budget compared to 0.09% last fiscal year and 1.55% for the year ending June 30, 1990. General Fund Statement of Revenue,~ On page 10 there is a summary of the major categories of revenues and the specific variances between actual (unaudited) and estimated. It also provides specific information on school related revenues which are included in the major categories. Following is a brief explanation of variances in major Revenue categories: General Property_ Ta~--~ This category includes real estate, personal property, public service and penalties and interest. The total estimated revenue for this category was $50,536,300 and actual collections were $52,533,915, a difference of $1,997,615 or a 3.95% variance. Current year real estate tax collections increased 4.90% and delinquent real estate collections Honorable Mayor and Members of City Council August 10, 1992 Page 4 increased 40.54% over FY 1991. (See page 14.) We are proud of our increased collection effort in delinquent taxes and commend the Office of Billings and Collections, the City Attorney's Office, and the Treasurer's Office for their extra effort. (See page 15.) This provided a total increase in real estate collections of 5.76% which equaled 2.76% above the estimate. Personal property taxes realized a 5.65% increase over FY 1991 due primarily to proration and we collected 106.12% of our estimate in this category. (See page 15.) This category was the most vulnerable to the state of the economy and we actually collected .97% less than the previous fiscal year. This category includes sales tax, utility tax, business and occupational licenses, admissions tax, prepared food and beverage taxes and other miscellaneous local taxes. The total estimate for this category was $38,284,556 and our actual collections were $38,061,138 or a negative 0.58% variance under our estimate. For the third year in a row sales tax was disappointing and reflected the national trend in our economy. This major source of revenue decreased 3.16% over last year and we actually fell short of our adjusted revenue estimate by .28%. This years collections are equal to collections we received in FY 1989, a disturbing but realistic trend in our current economic environment. (See page 17.) In April, 1992 we adjusted this category downward by $740,000. If we had not made that adjustment our revenue would have been down 5.7%. Honorable Mayor and Members of City Council August 10, 1992 Page 5 Utility tax has stabilized from the additional 2% increase for the flood reduction project implemented on March 1, 1990. The FY 1992 collections were a positive 0.38% compared to FY 1991. Our revenue estimate again was accurate as we collected 101.09% of our estimate in this category. (See page 18.) Business licenses declined 3.39% over last fiscal year and under performed our estimate by 5.75%. (See page 19.) The prepared food and beverage tax performed better than expected showing a 4.32% growth over last fiscal year but exceeded our estimate by only .67%, showing the mood of the consumer and another year without the Hotel Roanoke which not only affected direct taxes from the Hotel itself, but the direct spinoff benefits the Hotel had to downtown area restaurants. (See page 20.) Admissions tax dropped 6.69% and fell short of our estimate by 10.49% (see page 21) and Motor Vehicle Licenses had its smallest growth for the past four fiscal years of only .08% but exceeding our revenue estimate by .21%. (See page 22.) For the second year transient room tax fell a dramatic 11.5% under our revenue estimate, again showing the impact of the closing of the Hotel Roanoke and the cutting back of most business and tourist travel. Local taxes are a reflection of our local economy and our consumers confidence. The recession is reflected in our local tax revenue base and is following the national trend. As stated last year, and proven by our final figures, we expect limited growth in this entire revenue category in the upcoming fiscal year and we will be continually monitoring this category to see if changes in the trend occur (for the better we hope). Honorable Mayor and Members of City Council August 10, 1992 Page 6 Permits. Fees and Eicense,~ This category includes dog licenses and building, electrical, plumbing, heating, and elevator inspection fees. The actual revenue received was 9.4% more than our original estimate. This increase reflects the modest increase in fees adopted in the FY 1992 budget. All other categories in the General Fund are reflected on page 10 with no significant unexpected variances. Total expenditures and encumbrances for FY 1992 were $158,005,585 which was 1.41% less than City Council had authorized. (See page 11.) This reflects the slowing down of expenditures by the City Manager due to the uncertainty of the revenue picture. Many ofour citizens ask where their tax dollars are spent. Some interesting figures for the City Administration side of the General Fund Budget are listed below. Sometimes it is very difficult to realize the size of this organization, but hopefully as you compare these figures with your own household budget, it will provide you with an insight into the magnitude of our operation. $38,201,965 was spent on permanent full-time employees' salaries with an additional $1,265,976 on temporary wages and $793,250 in overtime. Honorable Mayor and Members of City Council August 10, 1992 Page 7 $4,524,414 was contributed to the City of Roanoke Pension Plan per the actuarial rate and $2,985,835 was contributed on behalf of all employees for employer Social Security. $577,950 was paid out for Worker's Compensation wages and medical bills. $2,385,498 was the employer's share of group hospitalization and $129,496 was the City's share for dental insurance. $720,278 was for our telephone bill. $1,847,621 was for our electric bill. $143,639 was for our natural gas bill. $340,553 was for our gasoline bill. $1,334,572 was for street paving. $966,277 was for landfill fees. $525,318 was paid for food for individuals held in the custody of the City, State or Federal Government. $237,460 was paid for postage. $7,922,159 was our mortgage payment (debt service). Honorable Mayor and Members of City Council August 10, 1992 Page 8 A detailed analysis of each of our enterprise funds will be provided to you upon completion of our current audit. I hope that this brief analysis provides you with an insight of the year gone by. Let me reiterate to you that the figures as related above are unaudited and subject to change. They are being released to you today for Dlanning Dumoses only. The audited figures will be available in late September at which time I will report them to you so that you will be able to take whatever actions you feel are in the best interest of our City. The future will be challenging - Challenging because of the needs and demands for services by your citizenry - Needs and demands for lowering the cost of the services and the difficult and prudent decisions that you will be asked to make to maintain the delicate allocation of resources between services required or desired and their related costs. I want to sincerely thank all my staff for their professionalism and expertise and the many dedicated hours of hard work that so many times go unrecognized. If it were not for them, this information would not be available to you in such a timely and accurate manner. JMS:s Attachments (~' 'DYrector ~)f Finan~ Honorable Mayor and Members of City Council August 10, 1992 Page 9 CC: W. Robed Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney George C. Snead, Director, Administration and Public Safety Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works James D. Ritchie, Director, Human Resources CITY OF ROANOKE, VIRGINIA GENERAL FUND REVENUES YEAR ENDED JUNE 30, 1992 (UNAUDITED) Page 10 CATEGORY General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Revenue Total OVER ESTIMATE ACTUAL (UNDER) $ 50,536,300 $ 52,533,915 $ 1,997,615 38,284,556 38,061,138 ( 223,418) 471,000 515,513 44,513 656,000 578,518 ( 77,482) 766,740 791,045 24,305 53,266,026 53,395,522 129,496 1,608,272 1,907,212 298,940 7,421,467 6,849,589 ( 571,878) 248. 025 381,804 133,779 ~153,258,386 ~155,014,256 S 1,755,870 School Revenue Only (Included in Above Totals) Grants-in-Aid Commonwealth State Sales Tax Grants-in-Aid Federal Government Other Revenue School Total 21,001,624 7,401,730 1,581,272 2,475,760 32.460,386 $ 21,672,528 $ 670,904 6,888,223 ( 513,507) 1,876,620 295,348 2,019,278 ( 456,482) $ 32,456,649 S¢ 3,737) % OF ~STIMATE 3.95% -0.58% 9.45% -11.81% 3.17% 0.24% 18.59% -7.71% 53.94% 1.15% 3.19% -6.94% 18.68% -18.44% - 0.01% CITY OF ROANOKE, VIRGINIA GENERAL FUND EXPENDITURES AND ENCUMBRANCES YEAR ENDED JUNE 30, 1992 (UNAUDITED) Page 11 CATEGORY APPROPRIATIONS EXPENDITURES AND ENCUMBRANCES UNENCUMBERED General Government $ 8,933,966 $ 8,750,626 $ 183,340 Judicial Administration 3,370,255 3,283,745 86,510 Public Safety 29,940,199 29,603,945 336,254 Public Works 20,633,164 20,076,275 556,889 Health and Welfare 15,029,008 14,752,915 276,093 Education 66,703,661 66,079,765 623,896 Parks, Recreation and Cultural 3,867,893 3,835,877 32,016 Community Development 856,904 844,152 12,752 Non-Departmental 10.922.342 10.778.285 144.057 TOTAL $160.257r392 $158.005.585 S2.251.807 % UNENCUMBERED 2.05% 2.57% 1.12% 2.70% 1.84% 0.94% 0.83% 1.49% 1.32% 1.41% Page 12 CAPITA~MAINTENANCEANDE~UIPMENTI~PLACEMENTP~S~RVE PER ORDINANCE NO. 26292 Total General Fund Budget FY1991-92 $160,257,392 x 10% 16,025,739 Deduct General Fund Debt Service Requirement Maximum Designated Capital Maintenance and Equipment Replacement Reserve Amount Designated CMERP 6/30/92 7,922,159 8,103,580 $3,471f620 ANALYSIS OF CMERP JUNE 30, 1992 City Administration Revenues Under Estimate Unexpended Appropriations Increase in Insurance Reserve Local Tax Revenue Over Estimate Increase in Reserve for Retiree Raises School Administration Revenues Under Estimate Unexpended Appropriations Increase in Workers Compensation Equity Local Tax Revenue Over Estimate (Page 14) Total CMERP FY1991-92 $ -14,590 1,627,911 -250,000 1,073,210 -250,000 $ 2,186,531 $ -3,737 623,896 -36,057 700,987 1,285,089 $3,471,620 Page 13 CXTYOF ROANOKE, VXROXNXA GENERAL FUND REVEN~ES YEAR ENDED J~Fh~ff 30, 1992 (Unaudited) Analysis of Schools' Share of Local Tax Collections for 1901-92 Local Taxes General Property Taxes O=her Local Taxes Total - Local Taxes Less Local Taxes Not Shared With schools: Downtown District Tax - Currant Real Estate Tax - Delinquent Real Estate Tax - Public Service Tax Utility Consumer Tax Telephone Surcharge Tax (E911) Adjusted Total - Local Taxes Shared With Schools (150,146} ( 3,483) (14,864) Actual Collections FY-91-92 $52,533,915 38.061.138 S90,595,05~ (168,493) (856,480) (281,787) $89.288,293 SchoOll* Percentage Share of Local Taxes (see note) 36.57% * Schools' Dollar Share of Local Taxes $32,652,729 Original Budgetary Allocation of Local Taxes to Schools 31.951,742 Additional Budgetary Allocation of Local Taxes to Schools 700.987 *Percentage share based on revenue allocation model used for FY 1992-93 Budget. REAL ESTATE TAX REVENUE CI~ OF" ROANOK£ JUL AUG $1rp OCT NOV O~'C JAN F'lr[~ MA~ A~ff MAY JUN MONTH I~I~'Y92 I~q~LrYg~ ~-YgQ r~7~irysg C~T~ OF ~, ,V!IIGIIIIA FY 1~ - FY I~W'~ aTN * NO,II~Iii X TOT FY 19~ FY 1~ FY lg~1 FY 199~ FY 1~ V~ CQLLECTIM ~ VMIAIIC! I~MT ' PrQj~ted bLte~tlanl ire ~ on ~roritlm of IWIvIM thtlI ytirI ditI. Page 15 1§.0 13.5 PERSONAL PROPERTY TAX REVENUE 12.0 10.5 g.o 7.5. 6.0. 4.5 3.0 1.5 0.0~ FY 1989 FY 1990 FY 1991 FISCAL YEAR FY 1992 aW f E, VllIIIll FI' &.lis Page 16 BILLINGS & COLLECTIONS COLLECTIONS FOR THE MONTHOF JUNE, 1992 · _ ~T SOURCE JUNE YTD COLLECTIONS REVENUE BDGTD ~TU % EOM BALANCE 102 DEL. R.E. $84,200.15 $998,524.46 $750,000.00 133.14% $845,987.~ 134 DEL. P.P. $17,801.15 $185,844.26 $80,000.00 232.31% $318,846.2 221 DEL. BPOL $345.90 $7,844.08 $5,000.00 156.88% $28,952.5 SlJB ACCT REC Jl~ $30.54 $494.~9 $22,683.~ SUB ADM TAX JDT $0.00 $0.00 $1,771.C SUB AIRPORT JDT $0.00 $0'00 '~ $54.C SUB FD & BEV Jl~ $441.93 $20,956.54 $13,515.~ SUB MER LIC JDT $0.00 $624.83 $4,174.6 ..... .... ........ ~- - / T- - ~ .............. SUB TRAN TAX JDT $0.00 SO.OD ~ $1,246.2 SUB TRASH JDT $0.00 $0.00 $250.£ S~ WD & DEM JDT $0.00 $1,000.87 $2,824.1 133 TAX JDGMT. $4,146.69 $33,149.21 $25,000.00 132.60% $75,201.2 (CASH) $413,762.37 $4,385,350.75 $4,400,000.00 99.67% 250 MEALS TAX $827,524.74 $4,429,459.12 $4,400,000.00 100.67% 410 P. TICKETS $19,130.16 $192,227.04 $230,000.00 83.58% 835 TRASH $96~.20 $42,530.15 $43,100.00 98.68% $2,727.2 836 WDS. & DEMO. $9,4~9.86 $50,617.42 $30,000.00 168.72% $123,262.8 855 BURG. ALRM. $175.00 $4,080.00 $5,000.00 81.60% $480.¢ VAR Util Tax Jdt $457.73 $3,117.75 $35,453.~ Set-Off $10,967.75 $46,976.96 999 Coll $3,094.24 $23,548.79 MISC A/R $916,795.61 $13,314,246.02 $446,923.~ LIBRARY $0.00 $0.00 Water\Sewer\Tax $1,115,131.01 $11,587,265.70 $0.( TOTALS $3,010,191.19 $30,919,430.96 $5,568,100.00 106.76% $1,877,834.~ 1.7 0.9-- 0.8-- 0.6-- n SALES TAX REVENUE (1% LOCAL OPTION) ClOt' OF' ROANOKr JUL AUG SEP OCT NOV DEC JAN FEB ~ APR MONTH MAY JUN Page 17 Cliff Q~ I1~, VllaillA 11 'IALll t~l IIIITCIIT IIGIP. rf Igl~ - F~ 1~ .' NC~iITll FY lge~ FY 1~/0 n 1~ Jut. 922,I~I.gZ fl4.,gi?.80 1,Mi,017.15 . ,.,,,.,,,.- SL'P 9kl,118. iO 1,171,M&.I~ aCT 941,436.31 l,agl,TW.~lb 1,1~,7M.~7 llov 1,011,~q~.O~ 1,116,4M).gl OIC 9~,Sg~.Zl 17~,fli.7~ MI,413.tS JJW 1,&TZ,eST.d 1,S4S,&11.7~ 1,340,436.14 )wi ~JZ,~l.31 9M, 11S.N 1,aS4,~S.40 ut O?I,IM.1] W,Ms.gl NI,STI.E mY 9M,?B.M) 1,0/1,3~7.M .JUl 1, OM, 57'(.*dl ~,4M.M 1,QZI,ZS0.30 FY 19~ FY 19g1~ TlO CGLLICTZCII X VNll~ICI Id0GET TQTJL6 11,9S9,5M).95 13~,131,119.M~ lZ,333,7g~.OO 11,9~3,im.Z/ 11,gi3,113.Zg' II,g'7, Oal. O0 XiZlCIEASi 4.Z1~ 1.44S ! .MIl -3.1~,7. (TO OATI) -0.'M~E (TO OATi) (TO DATE) · Projlct~d CoLLectfanB ire ~ afl ~,-~,-itlan If II~lvfaUl thrll ~ dltl. UTILITY TAX REVENUE or 09 08 -- 0.7 I 0.3 0.2 0.1 I JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MONTH MAY JUN CiTY OF R~Md(]~, VIIGINIA UTILITY TAX NIST(IY fIECAP FY 1989 - FY 199Z * PlOJECTB 2 TOT MONTN FY 1909 FY 199Q FY 1991 FY 1992 FY 1992 Y~ CQLLECTIQIdS X VAJIIANCE 8US~T JUL 625,228.97 619,844.18 7~&,5xt. S9 875,565.69 87S,54~.69 770,~,~.~ 13.6/,X 9.592 AUG 657,026.66 659,~?.28 7811, 4.97.5Z 719,/,9~.66 1,595,040.35 1,S~,7~0.16 1.6?'Z SEP 62&,O~O.1& 631,759.10 8QO,S&9.7~ 81Z,214.M 2,/,O?,ZT~.G5 Z,~,633.55 2.302 26.3~ OCT 533,756.01 539,257.73 68~,0~.~ 70Z,752.39 3,110,0~?.~ 3,01So)1&.88 3.14X ~.06~, NOV 5/8,123.20 5~8,SM.9"J 715,Z72.58 721,(~$.81 3,831,073.Z3 3,70Z,6ZS.~j 3.47X 41.96X DEC 586,92T.89 6~7,524.70 7'/'1o07~.41 780,211.~Q 4,611,ZM,.53 4,4S9,4~0.4,3 3.&lX 50.51X JAM 60&,ZT2.45 681,Mi6.~8 8Z3?J~.03 806,501.73 3,417,786.Zl 5~260,9&1.08 :P.geX FEI 587,525.83 6Q6,ZTZ.Z~ 81Z,119.0~ 765,M3.67 6,1r%/,69.giJ 6o021,658.85 2.69X 67.~X NAR 577,003.93 '/22,129.]& 745,517.99 ?&5,031.3~ &,9ZS,501.33 6,804. o(40.?& 1.822 APR 550,934..39 6Wi, 712.97 7&l,gZT.&9 ?~,3, Z~6.01 7,671,74.7.3& 7, S65,997.17 I.&O'Z HAY 636,&71.21 671,22S .$2 707,054..0d~ 706,&59.M 8,378, ZOG.ge 8,330,OM..Sg: 0.$8~ 91.77~ auld 597,9~3.05 73~, 5ZO. :'? 778,865.04. 8S0,87T. 72 9,229,a~..70 9,130,000.00 1.09X 101.0(~ TOTALS ?,135,Z53.73 ?,?/,5,$S0.59 9,1W,,0".8.30 9,229,0M.70 9,229,0M.70 9,1~O,QQQ.OO 1.09X 101.09X (TO DATE) (TO DATE) (TO DATE) ' Projecte~ CoLtoetiMIi ire beoed Qn pi'orltJm of IM'IVlm]I throe yeer8 d-ti. BUSINESS LICENSE REVENUE ~a~e ~ c,~ o, .O*NO.Z 4 2.5 2 1.5 I 0.5 0 JUL AUG SEP OCT NOV OlrC JAN F'E8 M~q APR MAY JUN MONTH CITY MIr I(~l~, VII~IIIIA NISTMIT QF IIJ~I"lli A~ (X:CUPATIQML LICIIli ~ IIrCM IrT lgel - FY 1~ NCIIT# OCT FEI ,JUN TOTA~.$ 6,671,819.33 T, 142,~JI.'IiJ 7, S12',M3JI 77qT, 111.N. 7,ZST',111.W) ZZIIC~.~M 6.44Z 7.~ 4,171r) 3.]~f'~ (TO Mil) K.2SX CTO 0ATE) 45O PREPARED FOODS TAX REVENUE CITY OF' ROANOKE, VIRDINIA Page 20 400 -- 350 -- 300 -- 250 -- 200 -- 150 -- 100 -- 50-- JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN MONTH ~:~F'Y92 [~--~ FY 91 ~;~"/'~'~F'Ygo ~'~F'Y89 CITY OF ~, VIRG.'-~ZA PtLOAJ~ED FOGOS TAX fIEVENUE' HISTOIBY FY 1~ - FY 1992 MONTN * P~ECTED ~ TOT FY 1989 FY 1990 FY 1991 FY 1992 FY 1992 YTD i'~'dLSCT[(SdS ~G VA]~[~ 84JOMT JUL AUG SEP OCT NOV OEC JAN FEI AP~ NAy JUN 331,203.18 350,816.75 363,9?9.48 ((22,660.35 402,M0.35 367,631.37 9.53X 9.15X 3~0, I01.56 357,6~,.d~ 369,6?4.78 3M,503.92 771,1M.~ T~,79S.1T 3.82X 17.53X 3.33,748.79 343,931.96 3~4,016.35 346,35Z.05 1,11T, 516.32 1,105,399.79 1.10X 25.40X 33a,96Z.Z8 374,843.56 3M,M6.40 359,ge1.&O 1,477,497.72 1,MS,Z13.91 -0.52X 33.58X 325,583.2& 338,939.39 3AS,4~i.l& 36Z,lZO.35 1,839,&lS.0T 1,MO,I?4.TT -O.03X ~,1.81X 373,&92.33 369, 2fM.2t 388,37&. 74 3ge, M3.96 Z,Z37,?O2.03 Z,Z37,T33.AO O. O0'a 50.86X 296,634.05 317,823.00 322,02~.1~ 328,938.?2 Z,SM,MO.TS Z,S66,8?S.OT -O.01X 58.35X ~97,331.38 312,S07.22 309,?~6.18 3/,0,010.15 Z,gQA,6SO.gO Z,BOO,OT&.Z2 0.57tG 66.06~ ~2,043.02 370,565.21 3M,739.47 366,~2.;Zl 3,Z73,073.11 3,~/0,138.Z8 O.09]L T~,.39X 357,1/,6.17 352,193.79 ~9,519.56 360,66?.59 3,633,T40.70 3,M2,~.52 -O.Z3X 8Z.5~ 350,83~.81 3?0,580.92 369,6~.01 413,T6Z.3T 4,M?,SO3.0T &,OaS,T61.50 O.SAX 91.9~ 338,259.63 368,690.96 337, M?.M 381,966.05 4,&29,&59.12 4,/A)O,OOO.O0 0.6~ 100.6~ TOTALS &,OA, S,3&O.44 &,Z2T,835.?9 &,245,87~.96 XZNCaEAS~ 13.5~ (.51X 0.43X 4,&zg,&s9.1Z 4,4.~9,4S9.1Z 4,400,QQO.O0 0.67'& 100.67'Z (TO OATS) (TO OATS) * Projected COtLOCtJM~I rare ~ ~ IX'OrltJm of pi'lvlM th~ee ~lr~ d~tl. ADMISSION TAX REVENUE CITY OF ROANOKe' 24 20 18 16 -- Oo 12 -- 2 0 JUL AUG SEP OCT NOV 0IrC JAN I MONTH ~ F'Y 92 ~lCY 9~ ~ FY 90 ~lCY89 MAY JUN CITY (If I~, VIISIIIIA J~llllllal TAX I1~ IIICJJ) lit lgl~ - lit 1~ · I~O,IICTIO ir TOT FY lge~ FY l~PO FY 1g~1 FY 1~J~ FY lg"~ Tll COLLiCI'ZOlll X VAIIWICl I~GET JUL l&o379.7qJ ll, lg.]l II,OII.M ~J~ 19,Z~.~ 2&,~.~ ~,g~.q 16,618.M ~,M.I& ~,~.~ -17.~ 18.6~ ~P 17,~.~ IS,I~.M 16,~3.~ 19,~.~ 5Z,~.~ ~,1~.~ '9.1~ ~.3~ DEC ~ 18,M.~ tl,~.Sl 17,~.M I&,&~.W 1M,~.M 11~,~.~ -10.~ 59.3~ FEI ~Y 11,SZ1.M 1~,1~.~ 11,~.~ 10,~12.N 14~,M7.M 1M,~.~1 -!1.~ ~.~ 900 800 700 600 400 .t00 20O 100 0 MOTOR VEHICLE LICENSE REVENUE Page 22 c~T~ o~ ~0&~OK~ JUL AUG SEP OCT NOV DEC JAN FEB MA~ AJaR MAy JUN CI~Y QF W, VtlliliA NOTCI V~IICLI LIC~II! ~ IIIITQIIY rf lgl~ - FY 19B~ - FY lg~ eW ZTQT ~ lm ~ 1~ ~ lm ~ 1~ ~ COLLICTlall ~ VMZM~ ~T I?,AL~.I0 14,I.~ 11,~.~ 10,316.10 DEC &,~.~ 11,0~.3~ 9,~.~ TOTALI 1,1B/,67~.0~ 1,ZlZ,QQO.16 1,~16,~M).47 1,:)17,571.76 I,Z17, S?1.71 1,ZlS,QQQ.O0 0.21Z 100.21X (TO ~) CTO OATE) ~Z KIIAI! 0.111 1 .I O.]ll O.--:--__ (TO DATI) Projected CoLLI~tI~ ire bleed a~ Ilraritl~t of il~Vle~m three )wars /ti. MARY F. PARKER City Clerk CITY OF ROANOKK OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN De~ut y City Clerk August 13, 1992 File #166-488 Mr. Robert Turcotte, President Greater Raleigh Court Civic League, Inc. P. O. Box 3092 Roanoke, Virginia 2401§ Dear Mr. Turcotte: I am enclosing copy of a report of the Water Resources Committee recommending that Council not authorize the sub-lease by the Greater Raleigh Court Civic League of city-owned property located at 1916 Memorial Avenue, S. W., described as Official Tax No. 1330514, which report was before the Council of the City of Roanoke at a regular meeting held on Monday, August 10, 1992. On motion, duly seconded and adopted, Council concurred in the recommendation of the Committee. g~'~ ~'~ ~'Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director, Public Works Mr. John R. Marlles, Chief, Community Planning Mr. Kit B. Kiser, Director, Utilities and Operations Roanoke, Virginia August 10, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sub-Lease of City-Owned Property Greater Raleigh Court Civic League, Inc. (GRCCL) Official Tax No. 1330514 The attached staff report was considered by the Water Resources Committee at its meeting on July 27, 1992. The Committee recommends that Council not authorize the sub-lease by GRCCL of the property at 1916 Memorial Avenue, S.W., Official Tax No. 1330514, in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Coordinator, Neighborhood Partnership Robert Turcotte, President, GRCCL INTERDEPARTMENTAL COMMUNICATION DATE: July 27, 1992 TO: W~m~ers~ Water Resources Committee FROM. Kiser, Director of Utilities & Operations, thru W. Robert Herbert, City Manager b~ SUBJECT: SUB-LEASE OF CITY-OWNED PROPERTY GREATER RALEIGH COURT CIVIC LEAGUE, INC. (GRCCL) OFFICIAL TAX NO. 1330514 I. Backqround: CJ Lease to GRCCL of Old Recreation Center at 1916 Memorial Avenue, S.W., was authorized by Ordinance No. 27736, dated August 12, 1985. Terms of Lease provided for an initial five (5) year term extendable on a year-to-year basis thereafter by mutual agreement of the parties. Assiqnment of lease is provided for after prior written consent of Lessor. Sublease of public properties, such as the Gish House and the one at Old Fire Station No. 6 on Jamison Avenue, S.E., has been permitted before. All such sub- lessees have been not-for-profit service organizations or tenants to live on the property. II. Current Situation: Request to sub-lease property has been received from GRCCL (see attached letter). Sub-lessee is proposed to be an architectural firm. Conditions to be followed are: ii. iii. iv. v. Building to remain as GRCCL's meeting place. No permanent partitions to be installed. Sub-lease will be on a year-to-year basis. Minimum City-approved signage. Income from sub-lease to be used to further the goals of the GRCCL. B. No revenue is produced for the City by this lease. Members, Water Resources Committee RE: Sub-Lease/GRCCL Page 2 III. Issues: A. Need B. Timinq C. Income to City D. Cost to City E. Commercial Activity on Public Property IV. Alternatives: Committee not recommend to City Council that it authorize the sub-lease by GRCCL of 1916 Memorial Avenue, S.W., Official Tax No. 1330514, that it leases from the City. 1. Need by petitioner for funding from sub-lease is not met. 2. Timinq disrupted. 3. Income to City is zero. Cost to City remains the cost of exterior maintenance and portion of capital maintenance costs. Sub-lease of Public Property to commercial entity (architect) would set precedent and would be poor public policy. Committee recommend to City Council that it authorize the GRCCL to sub-lease the property at 1916 Memorial Avenue, S.W., Official Tax No. 1330514, that it leases from the City. Insurance requirements for sub-lessee, including naming of City, its officers, agents and employees as additional insureds, to be in amounts identical to those specified for the lessee in the attached lease. Members, Water Resources Committee RE: Sub-Lease/GRCCL Page 3 2. 3. 4. Need for sub-lease to provide funding for petitioner is met. Timinq to permit petitioner to acquire sub-lease that is available at this time is met. Income to City is zero. Cost to City is continuation of present responsibility for exterior maintenance and portion of capital maintenance requirements. Sub-lease of Public Property to commercial entity would provide funds needed for GRCCL projects, but, would set undesirable precedent. Recommendation: Committee recommend to City Council that it refuse to authorize the sub-lease by GRCCL of the property at 1916 Memorial in accordance with Alternative WRH/KBK/fm Attachment cc: City Attorney Director of Finance Director of Public Works Coordinator, Neighborhood Partnership Robert Turcotte, President, GRCCL Greater Raleigh Court Chic Leasue' Inc. P.O. Box 3092 Roanoke, Virginia 24015 May 7, 1992 Mr. Kit Kiser Director of Public Facilities 315 Church Avenue Roanoke, VA 24011 Dear Mr. Kiser: The Greater Raleigh Court Civic League is considering sub leasing the building at 1916 Memorial Avenue. The most recent lease between the GRCCL and the City of Roanoke, dated September 5, 1985 indicates that we need written consent from the city to sublease the building. Please begin the review and authorization process with the following considerations: · The GRCCL will continue to use the building as a meeting place as stated in paragraph 6 in the lease To satisfy the needs of the proposed tenant no walls need to be constructed. Interior structural modifications will be made with freestanding office partitions. The GRCCL will sublease to the tenant on a year-to-year basis, coinciding with the GRCCL/City lease terms · Any signage will be approved through the Building Department All monies collected from the sublease will cover building operating and maintenance costs, provide funds for neighborhood improvement projects, and support the neighborhood commercial district and it's viability, etc. If you have questions please call me at (W)983-8117 or at (H)344-4900. Sincerely, David A. Camper THIS DEED OF LEASE. made this ~'~h'day of _~__~, 19B5. by and between CITy OF ROANOKE. VIRGINIA, a municipal corporation organized and existing under the laws of Virginia, Lessor, and GREATER RALEIGH COURT CIVIC LEAGUE, INC.. Lessee. THAT, IN CONSIDERATION of the sum of ONE DOLLAR ($I.00). cash paid by Lessee to Lessor, receipt of which is hereby acknowledged, and of the agreement by Lessee to be bound by :he covenants set out below. Lessor leases to Lessee :he following described rea~ estate lying in the City of Roanoke, Virginia ~or a term of rive years from the date hereof: BEGINNING at a point on the southerly side of Virginia Avenue at the intersection of the south edge of the con- crete walk. with the east side of a private alley, which point is 84.10 feet easterly from the southeast COrner of Virginia Avenue and Grandin Road, and which point is sho~rn as Corner #1 on the attached plat prepared by C. B. Malcolm, S. C. E.; thence along the southerly side of Virginia Avenue South 89° 49' East 33.40' to a point, Corner #2; thence South 2" 1'West 40.70 feet to a point. Corner 93; thence in a westerly direction and along the northerly side of a private alley North 8B° 26' West 27.9' to a point, Corner ~4; thence North 44° West 5.67' to a point on the easterly side of a private alley, Corner ~5' thence along the easterly side of said pri- vate alley North A0O nl1, East 35.B3' to the southerly side of Vfrglnia eue, at the place of BEGINNING, accordt~ to plat showing Library Suilding and lot being Conveyed to City of Roanoke, Virginia, by Shenandoah Life Insurance Company, Incorporated. Malcolm, S.C.E., dated Novembe~ ,~ :,,?~repared by C. B. ~ ,~, ,~, a copy of which plat is attached to this lease as a part hereof. bearing official tax number 1330514 and know~ as part of Lot 2. Block 1, Hap of Keystone Place; and BEING the property conveyed to the City of Roanoke by Shenandoah Life Insurance Company, Incorporated, by deed dated December 1, 1941, recorded in the Clerk's Office of Circuit Court of :he City of Roanoke. Virginia. in Deed Book 671. Page 258. This Lease, however, is subject to the following COVenants, running with the title to the above land, by which Lessee as evidenced by its Signature on this lease, agrees to bind itself. There shall be no major alterations of the premi- ses, without Lessor's prior written approval. 2. Lessee agrees to maintain and repair the premises to insure ~t remains tunctlonal as a meeting place and headquarters ~or the Greater galeigh Court Civic League, Inc., and Such auxiliary functions as and the Lessor.s City Manager, and presents an attractive appearance, and to maintain the above real estate in a neat and clean condition. Lessee shall be responsible for, without limitation, any repairs to or maintenance of plumbing or electrical systems as well as all interior design, painting, carpetin~ or other such items. Lessor agrees to be responsible for necessary exterior Structural main- such as furnace and ~eatin s ext~n~ such costs exceed ~y~em repairs to the n~tlce of the need for s v~u.~u after written §~ven to Lessor. tenance or repairs 3. Either party hereto ac any tlme may terminate this the expiration of five years f~om the date hereof. provided that the paroles ~ay mutually agree to an liability and COmprehends..e ~usiic liability legal liability for tn3ur~e~ :o persons or the public's use tner=~r or otherwise caused by ses, or use or maintenance ~hereof, with liability limits of not less than 55OU,000 for one per- son, and not less than $1,000,000 fora~y accident involving injury (including wrongful death) to more than one person, and not Less than $500,000 for - 2 - property damage resulting from any one accident. Lessee shall furnish and Keep on file with Lessor's City Clerk a certificate of Such insurance which shall provide substantially that Lessor, its offi- cials, agents and employees, are insureds under said policy, and that said policy cannot be can- celled or materially modified except upon 30 days advance written notice to Lessor. Lessee further agrees to be responsible for purchasing any con- tents insurance coverage ic may deem necessary for property brought onto leased premises. Lessee shall pay all utility connection and service charges with respect to the premises. This lease is not assignable without the prior written consent of the Lessor. Lessee agrees not to allow possession of the above real estate that is not in conformity with the intent of the part/es hereto. In the event the improvement on the premises is completely destroyed or is so badly damaged so as to practically amount to total destruction, or if Lessor, regardless of the extent of the damage, decides not to rebuild the improvement, Lessor may terminate this lease upon reasonable written notice to Lessee. Lessee shall indemnify and hold Lessor, its officer, agents and employees forever harmless from and against all liability, loss or expense imposed upon Lessor by reason of legal liability for injuries tO persons (including wrongful-death) and damages to property on the premises or caused by Lessee's use or occupancy of the demised premises or otherwise by Lessee's operations or activities on such premises, provided that Lessor shall give Lessee prompt and timely notice of any claim made against Lessor which may result in a judgment against Lessor because of such injuries or damages, and promptly deliver to Lessee all papers, notices, documents, summonses and other legal process what- soever served upon Lessor or its agents, and pro- vided, further, that Lessee and its insurer, or either of them, shall have the right to compromise and defend all claims, actions, suits and pro- ceedings to the extent of Lessee's interest therein; and in Connection therewith the parties hereto agree to faithfully cooperage with each other and with Lessee's insurer in the defense thereof. - 3 - lO. Any notice or other communication from either party =o the other pursuant to this agreement shall be deemed sufficien~ly ~iven or communic%ted if sent by first class mail, with proper postage prepaid, addressed to the party to whom intended, a~ the following address: For Lessor: Ci=y of Roanoke Attention: City Manager 364 Municipal Building Roanoke,. Virginia 240]1 For Lessee: Greater Raleigh Court Civic League, Inc. Attention: President P. O. 8ox 3092 RoanoKe, Virginia 24015 WITNESS the following siEnatures and seals. CITY OF ROANOKE, VIRGINIA ATTEST: Mary F. ?arker, City Clerk GREATER RALEIGH COURT CIVIC LEAGUE, INC. By.¸ ATTEST: ~) - 4 - MARY F. PARKER City C erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: ('/03) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #253-144 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31122-081092 affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with said agreements. Ordinance No. 31122-081092 was adopted by the Council of the City of Roanoke on first reading on Monday, July 27, 1992, also adopted by the Council on second reading on Monday, August 10, 1992, and will take effect ten days following the date of its second reading. MFP: sw Enc. pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. John H. Parrott, Chairperson, Roanoke Regional Solid Waste Management Board, 714 Wildwood Road, S. W., Roanoke, Virginia 24014 Mr. Jeffrey A. Cromer, Manager, Roanoke Regional Landfili MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. F-,AI{IN Deputy City Clerk August 13, 1992 File #253-144 Ms. Carolyn S. Ross Clerk of Council Town of Vinton P. O. Box aa8 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Ordinance No. 31122-081092 affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with said agreements. Ordinance No. 31122-081092 was adopted by the Council of the City of Roanoke on first reading on Monday, July 27, 1992, also adopted by the Council on second reading on Monday, August 10, 1992, and will take effect ten days foliowing the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 $ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKlN D~puty City Clerk August 13, 1992 File #253-144 Ms. Mary H. Allen Clerk to the Board Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Ordinance No. 31122-081092 affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with said agreements. Ordinance No. 31122-081092 was adopted by the Council of the City of Roanoke on first reading on Monday, July 27, 1992, also adopted by the Council on second reading on Monday, August 10, 1992, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #253-144 Mr. John Hubbard Chief Executive Officer Roanoke Valley Resource Authority 3433 Brambieton Avenue, S. W. Roanoke, Virginia 24018 Dear Mr. Hubbard: I am enclosing copy of Ordinance No. 31122-081092 affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with said agreements. Ordinance No. 31122-081092 was adopted by the Council of the City of Roanoke on first reading on Monday, July 27, 1992, also adopted by the Council on second reading on Monday, August 10, 1992, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric o MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir ~inia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk August 13, 1992 File #253-144 Mr. Gardner W. Smith, Chairperson Roanoke Valley Resource Authority 1216 Kessler Mill Road Saiem, Virginia 24153 Dear Mr. Smith: I am enclosing copy of Ordinance No. 31122-081092 affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992, in connection with said agreements. Ordinance No. 31122-081092 was adopted by the Council of the City of Roanoke on first reading on Monday, July 27, 1992, also adopted by the Council on second reading on Monday, August 10, 1992, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: aw Enc. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 10th day of August, 1992. No. 31122-081092. AN ORDINANCE affirming and ratifying certain agreements with the Roanoke Valley Resource Authority and acknowledging the issuance of the Authority's Solid Waste System Revenue Bonds, Series 1992 in connection with the agreements. The City of Roanoke, Virginia ("City") has Joined the Roanoke Valley Resource Authority ("Authority") pursuant to the Virginia Water and Sewer Authorities Acts, Chapter 28, Title 15.1, Code of Virginia (1950), as amended ("Act") and has entered into the Roanoke Valley Resource Authority Members Use Agreement, dated as of October 23, 1991 ("Members Use Agreement") among the Roanoke County Resource Authority (as predecessor to the Authority), the County of Roanoke, Virginia ("County"), the Town of Vinton, Virginia ("Town") and the City, and on June 15, 1992, approved the First Amendment to Members Use Agreement ("First Amendment"), dated as of June 1, 1992, among the City, County, Town, and Authority. The Authority proposes to issue its Solid Waste System Revenue Bonds, Series 1992 ("Bonds") in an amount not to exceed $40 million to finance-the cost of acquiring, constructing, and equipping a sanitary landfill, 'transfer station and related facilities to provide a regional solid waste disposal system for members of the Authority ("Project"). NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia: 1. Approval of Agreements. Roanoke City Council hereby affirms and ratifies the Members Use Agreement, the Assignment Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County, and the Distribution and Indemnification Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County, all of which were previously approved by Roanoke City Council by Ordinance No. 30756-102391, dated October 23, 1991, and the First Amendment previously approved by City Council by Ordinance No. 31054-061592, dated June 15, 1992. 2. Acknowledgment of Authority Financing. Roanoke City Council acknowledges the Authority's intention to issue the Bonds in 1992, and further acknowledges that the Authority is issuing the Bonds in order to undertake its duties and obligations under the Members Use Agreement and First Amendment (collectively the "Members Use Agreement"). 3. Pro Rata Share. The City Manager is authorized and directed to include in the budget to be submitted to Roanoke City Council in each fiscal year or in such supplemental requests for appropriations as may be necessary, an amount equal to the City's Pro Rata Share (as defined in the Members Use Agreement), if any. The City's obligation to make Pro Rata Share payments under the Members Use Agreement is subject to and dependent upon annual appropriations being made from time to time by Roanoke City Council for such purpose. Nothing in the Members Use Agreement or this Ordinance shall constitute a pledge of the full faith and credit of the City or require or be deemed to require appropriations to be made. The facilities and services to be provided by the Project are essential and necessary to the operations of the City. 4. Further Actions. The City Manager and such officers and agents as he may designate are authorized and directed to prepare, execute and deliver any and all instruments, certificates and other documents and to take such action as they deem appropriate to carry out the purposes of this Ordinance and any such action previously taken is hereby ratified and confirmed. ATTEST: City Clerk. Roanoke, Virginia July 27, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Ratification of Previous Agreements with the Roanoke Valley Resource Authority and Acknowledgement of Intent to Sell Solid Waste System Revenue Bond Series 1992 in an Amount not to Exceed $40,000,000 I. Background: The new Smith Gap Landfill and Transfer Station need to be fully operational by late fall or early winter of 1993. Permits are being secured from regulatory agencies and preliminary construction work has begun using temporary loans and grants from the Roanoke Valley Regional Solid Waste Management Board. Additional funding is needed to complete the work, to pay off temporary outstanding loans, and set up necessary reserves. Roanoke Valley Resource Authority (Authority} proposes to sell $33,665,000 in bonds (actual amount may be higher but will not exceed $40,000,000) to accommodate discount financing if in the best interest of the Authority. Charter member ~urisdictions have been requested to ratify previous agreements and acknowledge the ensuing debt service requirements. Bond interest and principal payments need to be budgeted in future Authority annual budgets approved by Charter member jurisdictions. Authority retained financial advisers, bond counsel and underwriters when it was initially organized as Roanoke County Resource Authority. Differences of opinion have arisen in recent weeks regarding the best method of selling the bonds. Concerns have arisen over the fact that the Authority's financial consultants are also financial consultants for Roanoke County. Opinions vary as to whether different approaches would save the Authority approximately $800~000 or cost the Authority approximately $350,000 over the projected 20 year life of the bonds. Timing remains a critical issue. Ail charter members must agree to the selected course of action. As time passes, the current Page 2 favorable bond market may get more costly and the timing for construction becomes shorter. Attached letter~ dated June 19, 1992, has been received from the Authority requesting the City to approve the attached ordinance ratifying the previous agreements and acknowledging the sale of the bonds. Ko The process of reviewing the Authority's recommended financing plan has already resulted in a potential savings of up to $100~000. II. Current Situation: ao Approval of the attached draft ordinance needs to occur or there needs to be continued negotiations between the City, County, Town and Authority. B. Timing remains acutely short and critical. C. Credibility of future bond issues is unresolved. III. Recommended course of action: Council let it be known through its representatives on the Authority Board that henceforth, for all future financial consulting work, the Authority will use financial consultants independent of the City, County, and Town, or the Council of the City of Roanoke will not approve future courses of action based on that consultant's work. B. Council approve the attached draft ordinance. JMS:KBK:WRH:afm Attachments cc: City Attorney Authority Representative it B. Kiser, Director Utilities & Operations & Authority Representative City Manager John R. Hubbard, P.E., Chief Executive Officer, RVRA The City of Roanoke, Virginia ("City") has joined the Roanoke Valley Resource Authority ("Authority") pursuant to the Virginia Water and Sewer Authorities Act, Chapter 28, Title 15.1, Code of Virginia of 1950, as amended ("Act") and has entered into the Roanoke Valley Resource Authority Members Use Agreement, dated as of October 23, 1991 ("Members Use Agreement") among the Roanoke County Resource Authority (as predecessor to the Authority), the County of Roanoke, Virginia ("County"), the Town of Vinton, Virginia ("Town") and the City, and on June 15, 1992 approved the First Amendment to Members Use Agreement ("First Amendment") dated as of June 1, 1992 among the City, County, Town and the Authority. The Authority proposes to issue its Solid Waste System Revenue Bonds, Series 1992 ("Bonds") in an amount not to exceed $40 million to finance the cost of acquiring, constructing and equipping a sanitary landfill, transfer station and related facilities to provide a regional solid waste disposal system for members of the Authority ("Project"). NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: 1. Approval of Agreements. The City Council affirms and ratifies the Members Use Agreement, the Assignment Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County, and the Distribution and Indemnification Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County, all of which were previously approved by the City Council by Ordinance No. 30756-102391, dated October 23, 1991, and the First Amendment previously approved by City Council by Ordinance No. 31054-061592, dated June 15, 1992. 2. Acknowledgement of Authority Financing. The City Council acknowledges the Authority's intention to issue the Bonds in 1992, and further acknowledges that the Authority is issuing the Bonds in order to undertake its duties and obligations under the Members Use Agreement and First Amendment (collectively the "Members Use Agreement"). 3. Pro Rata Share. The City Manager is authorized and directed to include in the budget to be submitted to the City Council in each fiscal year or in such supplemental requests for appropriations as may be necessary, an amount equal to the City's Pro Rata Share (as defined in the Members Use Agreement), if any. The City's obligation to make Pro Rata Share payments under the Members Use Agreement is subject to and dependent upon annual appropriations being made from time to time by the City Council for such Page 2 purpose. Nothing in the Members Use Agreement or this Ordinance shall constitute a pledge of the full faith and credit of the City or require or be deemed to require appropriations to be made. The facilities and services to be provided by the Project are essential and necessary to the operations of the City. 4. Further Actions. The City Manager and such officers and agents as he may designate are authorized and directed to prepare and execute and deliver any and all instruments, certificates and other documents and to take such action as they deem appropriate to carry out the purposes of this Ordinance and any such action previously taken is hereby ratified and confirmed. 5. Effective Date. This Ordinance shall take effect immediately. The undersigned Clerk of the City Council certifies that the foregoing ordinance duly adopted at a meeting of the City Council of the City of Roanoke, Virginia, duly called and held on , 1992. Clerk, City Council, City of Roanoke, Virginia ROANOKE VALLEY RESOURCE AUTHORITY 3433 Brambleton Avenue, SW Roanoke, Virginia 24018 (703) 772-2130 June 19, 1992 Mr. Bob Herbert City Manager City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear Bob: RE: Roanoke Valley Resource Authority - Bond Issue At it's regular meeting on June 18, 1992, the Roanoke Valley Resource Authority approved and authorized the sale of up to $40 million of revenue bonds for the construction of the new waste disposal facilities. This approval was made on a 6 to 1 vote with Joel Schlanger voting against the motion. The issue lead to a difference of opinion as to how the bonds should be sold, either through the Resource Authority's Underwriter, Alex Brown & Sons, Inc. or the Virginia Resource Authority. The cost of the sale hinges on the rate at which the bonds trade. The confusion develops with the rate at which VRA trades. VRA claims that they sell at a triple A rate even though they are rated double A by Standard & Poores. Both Joel and Diane Hyatt provided evidence that VRA sells at triple A and double A, respectively. To provide me with some guidance in my recommendation, I contacted several firms that deal in municipal bonds and were familiar with VRA issues. All three of the firms indicated that VRA would not trade at a triple A rate and would likely trade at a weak double A. Based on a double A trading rate the VRA proposal was more expensive and therefore, was not accepted. We all know how important it is to move forward and complete the project on time. I aiso believe that it is important that we move forward together and this was the reason that the finance team included Mr. Kiser and Joel or his representative, Jim Grisso. Although the team was formed after the financial advisor and underwriter were selected by the Roanoke County Resource Authority, I believe strongly that all parties have been treated fairly and professionally. The financial plan is felt to be sound by the Resource Authority and is recommended to you for approval. The Town of Vinton and the County of Roanoke have approved the needed resolutions. A similar resolution is attached for your use. I hope that it will be acceptable to the City. I will be glad to prepare the necessary report and provide you with any additional information you may need at your direction. I would appreciate the earliest possible consideration and approval by Council. Sincerely, John R. Hubbard, P.E. Chief Executive Officer AT A REGULAR MEETING OF THE ROANOKE VALLEY I~SOURCE AUTHORITY HELD AT THE BRAMBLETON CORPORATE CENTER, THURSDAY, JUNE 18, 1992 ~B~OLUTZON~?,..~,..~ OF THE i~D~IO~ ~,LLL~ ~E~OU~I~ AUThOrITY AUTHORZZZNG THB Z88U~iCE OF NOT TO E~CEED $40 NZLLZON OF IT~ 8OLZD W~STB ~Y~TEN REVENUE BONDH, ~ERZ~S X992 The Roanoke Valley Resource Authority (the "Authority,,) is a public body corporate and politic of the Commonwealth of Virginia created pursuant to the Virginia Water and Sewer Authorities Act, Chapter 28, Title 15.1 of the Code of Virginia of 1950, as amended (the "Act"). The Authority has determined that it is necessary and desirable to issue its revenue bonds in an amount not to exceed $40 million (the "Bonds") for the purposes of financing the costs of acquiring, designing, constructing and equipping a sanitary landfill, transfer station and related facilities ("Project.), providing for certain reserves with respect to the Bonds and paying issuance costs for the Bonds. The Bonds will be sold by the Authority to a group of underwriters lead by Alex. Brow~ & Sons Incorporated (collectively, the "Underwriters.). The foregoing arrangements will be reflected in the following documents, for~s of which have been filed with the Authority,s records: (i) the Master Indenture of Trust ("Master Indenture.), between the Authority and a trustee to be selected, ("Trustee"); (ii) the First Supplemental Indenture of Trust, ("First Supplemental I~denture.), between the Authority and the Trustee, with the form of the Bond attached as an exhibit; (iii) the Bond Purchase Agreement (the "Bond Purchase Agreement-), between the Underwriters and the Authority; and (iv) the Preliminary Official Statement, pursuant to which the Underwriters will assess the market for the Bonds to facilitate their offer and sale (the 'Preliminary Official Statement,,). To facilitate the sale of the Bonds, a First Amendment to Roanoke Valley Resource Authority Members Use Agreement among the Authority, The County of Roanoke, the City of Roanoke and the Town of Vinton (the "First Amendment") has been prepared and filed with the Authority. After consideration and in furtherance of the public purposes for which the Authority was created, be it resolved that: 1. The issuance of revenue bonds of the Authority to be known as the Roanoke Valley Resource Authority Solid Waste System Revenue Bonds, Series 1992, is authorized. The Bonds will be issued in an aggregate principal amount not to exceed $40 million. The Bonds will be in substantially the form and contain the terms set forth in the First Supplemental Indenture. 2. The Chairman or the Executive Director of the Authority is authorized to determine and approve the final details of the Bonds, including without limitation, the aggregate principal amount of the Bonds, the interest rates on the Bonds, the dates of the Bonds, the maturity dates of the Bonds, the redemption provisions and the sale price of the Bonds to the Underwriters; provided that (i) the aggregate principal amount shall not exceed $40 million, (ii) the true interest cost of the Bonds, excluding any bond insurance premium, shall not exceed 8.5%, (iii) the sale price of the Bonds excluding any original issue discount shall not be less than 97% of the aggregate principal amount thereof and (iv) the final maturity of the Bonds shall not be later than 31 years from the date of the Bonds. The approval of the Chairman or the Executive Director of such details shall be evidenced conclusively by the execution and delivery of the Bond Purchase Agreement. 3. The Master Indenture, the First Supplemental Indenture, the Bond Purchase Agreement and the First Amendment are approved. The Executive Director and the Chairman of the Authority, or either of them, are authorized to execute on behalf of the Authority, and, if required, the Secretary of the Authority is authorized to affix and attest the seal of the Authority to, the Master Indenture, the First Supplemental Indenture, the Bond Purchase Agreement and the First Amendment in substantially the forms submitted meeting, with such changes, insertions or omissions as approved by the Chairman or the Executive Director Authority, execution Authority whose approval shall and delivery of the is authorized to execute to this may be of the be evidenced conclusively by the documents. Each officer of the and deliver on behalf of the Authority such other instruments, documents or certificates, and to do and perform such other things and acts, as they deem necessary or appropriate to carry out the transactions authorized by this Resolution or contemplated by the Bonds, the Master Indenture, the First Supplemental Indenture, the Bond Purchase Agreement, or the First Amendment and all of the foregoing, previously done or performed by such officers of the Authority, are in all respects approved, ratified and confirmed. The sale of the Bonds to the Underwriters pursuant to the Bond Purchase Agreement is determined to be in the best interest of the Authority. 4. The Chairman and the Executive Director of the Authority, or either of them, are authorized and directed to have the Bonds prepared, to have the Bonds executed pursuant to the Master Indenture and the First Supplemental Indenture, to deliver the Bonds to the Trustee for authentication, and to cause the Bonds to be delivered to or for the account of the Underwriters upon payment of the purchase price as specified in the Bond Purchase Agreement. 5. The Chairman and Executive Director of the Authority or either of them are authorized to select a corporate banking organization to serve as Trustee under the Master Indenture and First Supplemental Indenture. The organization selected shall have experience as a corporate trustee in municipal financing and shall have demonstrated its capability of undertaking the duties of the Trustee under the Master Indenture and First Supplemental Indenture. 6. The Authority hereby approves and ratifies the Members Use Agreement, dated as of October 23, 1991, among the Roanoke County Resource Authority (as predecessor to the Authority) the County of Roanoke (-County-), the City of Roanoke ("City") and the Town of vinton ("Town-); the Assignment Agreement and the Distribution and Indemnification Agreement, each dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board (-Board#), the Roanoke County Resource Authority (as predecessor to the Authority), the City, the County and the Town; and the Transportation Contract between the Roanoke County Resource Authority (as predecessor to the Authority) and Norfolk Southern Railway Company and Consolidated Subsidiaries dated October 23, 1991, all of which were previously approved by the Authority,s predecessor, the Roanoke County Resource Authority, by Resolution 1~A91-12 adopted October 23, 1991. ?. The form of the Preliminary Official Statement and a final official statement in substantially the for~ of the Preliminary Official Statement are approved and their use by the Underwriters in connection with the offering and sale of the Bonds is approved, ratified and confirmed. The Chairman and the Executive Director of the Authority, or either of them, are authorized and directed to deem the Preliminary Official Statement 'final" for purposes of Securities and Exchange Commission Rule 15(c)2-12 and to execute and deliver the final Official Statement in substantially the form of the Preliminary Official Statement submitted to this meeting, with such changes, insertions or omissions as the executing officer may approve. 8. The Authority adopts this declaration of official intent under U.S. Treasury Regulations Section 1.103-18 and states that it reasonably expects to reimburse certain expenditures ("Reimbursable Expenditures,,) made by the Authority on or after the date hereof with respect to the Project from proceeds of its debt. The maximum principal amount of such debt is expected to be $40 million and the maximum principal amount to be used to reimburse Reimbursable Expenditures is expected not to exceed $4 million. This declaration of intent will be available for public inspection during normal business hours at the Authority,s main administrative office until the Bonds are issued. 9. This Resolution will take effect immediately. On motion of Ms. Hyatt, seconded and carried by the following recorded vote: AYES: Mr. Corcoran, Ms. Hyatt, Mr. Kiser, Ms Schefsky, Ms. Wimmer, Mr. Smith NAYS: Mr. Schlanger Approved: Authority A Copy Teste: Carolyn B. Wagner, SeCretary Roanoke Valley Resource Authority File John Hubbard, Chief Executive Officer Diane Hyatt, Treasurer RESOLUTION NO. $21 ,,' .... I; ~..'-,-:.' -'£i . . -.7~ AT A REGULAR MEETING OF TIlE VINTON TOWN COUNCIL HELD ON MAY 19, 1992 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. RESOLUTION OF THE VINTON TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA RATIFYING CERTAIN AGREEMENTS WITH THE ROANOKE VALLEY RESOURCE AI3THORITY AND ACKNOWLEDGING THE ISSUANCE OF THE AUTHORITY'S SOLID WASTE SYSTEM REVENUE BONDS, SERIF. q 1992 IN CONNECTION WITH THE AGREEMENTS The Town of Vinton, Virginia ('Town') has joined the Roanoke Valley Resource Authority ('Authority') pursuant to the Virginia Water and Sewer Authorities Act, Chapter 28, Tire IS. 1, 1950 Code of Virginia, as amended ("Act") and has entered into the Roanoke Valley Resource Authority Members Use Agreement, dated as of October 2:3, 1991 ("Members Use Agreement') among the Roanoke County Resource Authority (as predecessor to the Authority)l, the County of Roanoke, Virginia ('County'), the City of Roanoke, Virginia ("City') and the Town. The Authority proposes to issue its Solid Waste System Revenue Bonds, Series 1992 ('Bonds") in an amount not to exceed $40 million to finance the cost of acquiring, constructing and equipping a sanitary landfill, transfer station and related facilities to provide a regional solid waste disposal system for members of the Authority ("Project"). NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA: Aooroval of Anrt~n~,t,~ The Town Council hereby approves and ratifies the Members Use Agreement, the Assignment Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County, and the Distribution and Indemnification Agreement, dated as of October 23, 1991, among the Roanoke Valley Regional Solid Waste Management Board, the Roanoke County Resource Authority (as predecessor to the Authority), the City, the Town and the County; all of which were previously approved by the Town Council by Resolution No. 807 dated October 23, 1991. + Acknowlednement of Authority Financing. The Town Council acknowledges the Authotrity's intention to issue the Bonds in June of 1992, and further acknowledges that the Authority is issuing the Bonds in order to undertake its duties and obligations under the Members Use Agreement. Pro Rata Shar~'. The Town Manager is authorized and directed to include in the budget to be submitted to the Town Council in each fscal year or in such supplemenial requests for approprialions as may be necessary, an amount equal to the Town's Pro Ra~a Share (as defined in the Members Use Agreement), if any. The Town's obligation to make Pro Rah1, Share payments under the Members Use Agreement is subject to and dependent upon annual Members Use Agreement is subject to and dependent upon annual appropriations being made from time to time by the Town Council for such purposes. Nothing in the Members Use Agreement or this Resolution sha~l constitute a pledge of the full faJth and credit of the Town or require or be deemed to require appropriations to be made. The facilities and services to be provided by the Project are essential and necessary to the operations of the Town. Further Actions. The Town Manager and such officers and agents as he may designate are authorized and directed to prepare, execute and deliver any and all instruments, certificates and other documents and to take such action as they deem appropriate to carry out the purposes of this Resolution and any such action previously taken is hereby ratified and confirmed. 5. Effective D~I'e. This Resolution shall take effect immediately. This resolution adopted on motion made by Councilman and seconded by Councilman _ votes recorded. _ W. R. Sandifer , with the following AYES NAYS ATTEST: APPROVED: Charles R. H~I, Mayor , Clerk of Council AT A R~GULAR MEETING OF THE ~~-~IW~'---- -- VIRGINIA, ~ OF RO~O~ CO~y ~ AT ~E RO~O~ CO~y ADN' ........ ' ~SDAY, ~E 2, 199~i~TION CE~, zrginia Water and Sewer Authorities ._~or_z~¥. ) pursuant to the ~u=, unapl:sr 28, Title 15.1, Code of Virginia of 1950, as amended ("Act-) and has entered in=o the Roanoke Valley Resource Au~ori=y Me,ers Use as of ~obe= 23, 1991 ~oun=y Resource Au~or~v ~'~r~A~:~tm~n~ ~ong =he Roanok. ~,u=~=y proposes to issue its Solid Waste Sysc~ Revenue ~onds, Series 199 . ~ · amo~ not to exce~ $40 mill~on t .4. 2 (..~gds) In an o --.,ance ~e cosc o~ ac~irinq, cons~cting and e~ipping a sanita~ landfill, transfer station and related facilities to provide a re ions sysCem for me.rs of ~e Au~o ~ g _ 1 solid waste disposal ~o ~e~ ce~ain of i~ tern b.-~-[~ers O8~. Agreement desire ~ ~uuu=~g a F~rs~ ~en~on~ 2o NON, THEREFORE, BE IT RESOLVED BY TH~ BOARD OF SUP~VISoRS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. ~DD~Val of ~ro~Jw¶-. The Boar .... . approves the F~rat A~endmen,: --'] ..... u .o= ~Pe~lsors nervy use ~e~n~, ~e ~s~-e-~"~?~s ~ ~a~es ~e X~rs }991, ~q ~o R~noke Valley R--~ ....... of ~ober 23, ~ ~fleA ~011d ~a~, ~e Rono~ co~ s~e ~na em ~Y Resource Au~or g Au~or~y), ~t C~ty, ~e T~ and --- ~t ~Me Val]-v -~i:=___~ ' ~ ~B oz ~r 23 199 ~o. 102391-1 ~t~ ~tober 23, 1991. vL ~uPe~sors Dy Resolution - ~OFI~ Supervisors a~l~_~ ~e ....... , . .. '_, ~e ~ of xs lssu~ ~e ~ In order ~~e~ ~ ~e Au~or~ obligation ~er *~- ---~ ....... v ~u~e ~to duties and ~ n~m usg A~e~e~. 3. ]~R.~l~ll_l~. The County Aduinistrator :Ls aul~horized 1 id_direcedto. incluSiOn ~hs budvet to be submitted to the Board ~ p ~a~ons as may oe necessar7' an amount equal to the County,s Pro Rata Share (as defined in ~he Henbers Use &greement if.any. The County's obligation to --~- ~-- ~--- -~-- ~' unaer the Hashers Use A~reemenC is sub, act to and dependen~ upon annual appropriationsbeinq made from time to time by ~he Board of Supervisors for such purpose. Nothinq in the Henbers Use &qreenent or this Resolution shall constitute a pledge of the full faith and credit of the County or require or be deemed to require appropriations to be made. The facilities and services to be provided by ~ha Pro, act are essential and necessary ~o the operations of ~he County. offi 4. ~. Th? County A~ninistrator and such cars an~ agen=s as ne may designate are a~horized and directed to execute and deliver the~J~-Ajnel~&n~ w~th such modifications as they deem necessary or appropriate to facilitate the sale of the Bonds, and such officers are further authorized to prepare, executed and deliver any and all ~nstr%iments, ceL'~ificates and o~her documents and to take such action as they deem appropriate to carry out the purposes of this Resolution and any such action previously taken ~s hereby ratified and confirmed. imm $'- ~* This Resolution shall take effect edia=ely. On motion of Supervisor Johnson to adopt the resolution, and ~rried bY the following recorded vote: AYEs: NAYS: ABSENT** Supervisors Johnson, None Supervisors Nlckens XohirOce, Ninnix, Eddy A COPY TESTE: Fy · Allen, Clerk Roanoke County Board of Supervisors Diane D. Hyatt, Director, Finance John R. HUbbard, CEO, RVRA Gardner W. Sn~th, Chaizlan, RVRA Carolyn S. Ross, Clerk, V~nton To~n Council Ma~ F. Parker, Clerk, Roanoke city Council File This entire process has been very difficult for me since it appears that the County of Roanoke tends to operate its financial affairs differently than the City of Roanoke - I am not criticizing the County - I am just emphasizing the different styles. Background for this discussion has been handed out to you - and contains the newspaper article which appeared on June 19, 1992, as well as the printed minutes of the Resource Authority's Board Meeting of June 18, 1992. It is interesting to note that the Resource Authority's Treasurer is quoted in the newspaper article as stating, "We should proceed as quickly as we can -the market is Iow now, but is expected to rise as the elections draw near." It is interesting to note that the market has fallen another 1/4 of 1% since the June 15th meeting and continues to decline resulting in additional savings. My position is to wear two hats - but I also understand that my employer is the City of Roanoke and I will always strive to do what is in the best interest of this great City. In my evaluation of the proposal to approve or disapprove the mode of financing, one key element kept coming up - and that was the fact that if Bonds were sold by the Authority under the Alex Brown & Sons proposal that the City of Roanoke had to pledge its moral obligation to repay these Bonds should a default occur - this is like co-signing a note for your son or daughter - should they not make the payments - you are responsible - and in this case, our taxpayers will be responsible. It was first thought that this was the only way to go - as Standard & Poors would rate the Bonds only if a moral obligation was in the proposal - so I pursued the matter. In speaking with the Executive Director of the Virginia Resource Authority I found that he strongly felt his Authority would issue the Bonds without the "moral obligation" commitment of the City or the County and he would get a better rate! In bringing this up to the representatives of the County their position was that the Virginia Resoume Authority's Executive Director was wrong - and the positions are well explained in your handouts. So I pursued other alternatives available to the City of Roanoke with respect to its participation in the proposed financing and construction of the regional landfill. Obviously the City requires new landfill space, and the Resour~.e Authority's proposed project appears the most expedient and cost-effective alternative - if City Council does not approve the Authority's financing plan the project will be delayed - and that could cost valuable time and additional costs to all. However, it is disturbing to me that the Authority and its financial and legal advisors (who by the way are the County of Roanoke's financial and legal advisors) - have adopted a financing plan which requires a contingent guarantee of the City - when another alternative, the Virginia Resource Authority, is available without a contingent guarantee and if one is to believe the City's financial advisor, Craigie Incorporated, who we have relied on for over fifteen years-could save the Authority, thus the taxpayer, valuable money - The alternatives available to the City are as follows: 1. Recommend that City Council not approve the Roanoke Valley Resource Authority financing plan unless the moral obligation requirement is dropped. This alternative is the ultimate "hardball" approach - which certainly has appeal to me based on the way Roanoke County and the Authority has dealt with the City on this issue. I can make a very strong argument that the Virginia Resource Authority is the best way to proceed, since no moral obligation will be'req uired, and the costs are no higher than a direct Roanoke Valley Resource Authority issue. The disadvantage of this alternative is that Roanoke County probably would not agree with the City's position, and it may result in a delay of the project's financing and ultimate construction, thereby costing more money in the long run. It also is just another ping pong ball to be used in the political argument that the city is standing in the way of a needed regional undertaking. 2. Applyto the Virginia Resource Authority for the City of Roanoke's share of the capital cost of the facility. I strongly believe that the Virginia Resource Authority would entertain an application solely from the City of Roanoke to finance only its share of the cost of the project. The City could issue its solid waste disposal revenue bonds to the Virginia Resource Authority - which would NOT carry the City's moral obligation guarantee -this would leave the County of Roanoke and the Town of Vinton to finance the balance of the project through the Roanoke Valley Resource Authority or whatever method they each chose. As construction progresses, the City would pay its portion of construction invoices, with the balance paid by Roanoke Valley Resource Authority. This alternative, although in the best interest of the City, could cause delay as many already approved legal documents would have to be rewritten and probably renegotiated - and could become very cumbersome. 3. Issue general obligation bonds to finance the City's share of the project. Under the proposed Roanoke Valley Resource Authority's adopted financing plan, the City will be required to morally obligate itself for the bonds. This contingent obligation will have to be disclosed in the footnotes to the City's financial statements and reported in the City's debt statement in all future bond prospectuses. Bonds could be sold under the Public Finance Act and the City could establish an enterprise fund from which debt service would be paid. As long as revenues received for solid waste disposal were adequate to cover the debt service, the bonds would be excluded from the calculation of net debt of the City for analytical purposes for future ratings of City Bond issues. In summary I believe the newspaper headline is the best way to describe our current situation - "Financial Dispute" - difference of opinions. I am of strong professional opinion that if we had chosen to go the Virginia Resource Authority route to finance this project - we would have saved the taxpayer's money. The City of Roanoke would not have hired a financial underwriter until we had the issue pretty well developed -the Roanoke County Resource Authority felt it was necessary to hire Alex Brown & Sons in December of 1989 -instead of waiting for the City to become a member of the Authority - The legal advisor, the financial advisor and the underwriter in my opinion represent the best interest of the County not the Authority. If we could have had input at the time I strongly believe your City representatives would have suggested the same procedure as we used in financing the new Regional Airport - hire a neutral financial advisor/underwriter that had no previous dealings with the City or the County. We would have done things differently - however today is today. I believe it would not be in the best regional interest of all parties involved to delay the process - thus I am recommending to you - that we approve what is before you - under protest - and strongly suggest to the Regional Resource Authority that should there be any future bond issues, consultants hired, etc ..... that they be totally independent of both the City and County. Thank you for your patience in this matter.