HomeMy WebLinkAboutCouncil Actions 09-14-92WHITE
(31176)
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
September 14, 1992
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. All present.
The Invocation was delivered by The Reverend J. Duane Bitrick,
Pastor, Sharon Baptist Church, Clifton Forge, Virginia.
The Pledge of Allegiance to the Flag of the United State-s of America
was led by Mayor David A. Bowers.
PUBLIC HEARINGS
Public hearing on proposed adoption of a measure approving issuance
by the City of its general obligation bond or bonds in an estimated
maximum amount of $2,250,000, for the purpose of financing, in part,
the costs of improvements and additions to Forest Park Elementary
School. Mr. Richard L. Kelley, Clerk of the Roanoke City ~"~hool
Board and Executive for Business Affairs; and Mr. William X Parsons,
Assistant City Attorney.
Adopted Ordinance No. 31176 on first reading. (7-0)
Be
Public hearing on proposed amendments and revisions to Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, such
amendments and additions to clarify and make certain sections
consistent with the State Code to permit special uses for historic
structures, to improve communication between the Board and affected
areas, to eliminate the necessity of amending the Zoning Ordinance
each time certain fees are changed, and to prohibit outside storage in
residential areas to ensure more effective enforcement; and proposed
amendments to the Zoning Ordinance relating to the Architectural
Review Board, the H-2 District, and Special Uses in Historic
Structures. Mr. Charles A. Price, Jr., Chairperson, City Planning
Commission.
Adopted Ordinance No. 31177 on first reading. (7-0)
e
CONSENT AGENDA
(APPROV~.D 7-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIl. AND WILL BE ENAC'I~.D BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ri'EMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOW. D FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATFJ.Y.
C-1
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-2 A list of items pending from July 10, 1978 through September 9, 1992.
RECOMMENDED ACTION: Receive and file.
C-3 Qualification of Mr. John H. Parrott as a member of the Roanoke
Valley Regional Solid Waste Management Board for a term of four years,
ending July 31, 1996.
RECOMMENDED ACTION: Receive and file.
C-4 Qualification of Ms. Carolyn M. Johnson and Mr. James W. Bnrks, Jr.,
as Commissioners of the City of Roanoke Redevelopment and Housing
Authority, Board of Commissioners, for terms of four years each, ending
August 31, 1996.
RECOMMENDED ACTION: Receive and file.
C-5 Qualification of Messrs. Stanley R. Hale and Beverly T. Fitzpatrick, Jr.,
as members of the Economic Development Commission for terms of three
years each, ending June 30, 1995.
RECOMMENDED ACTION: Receive and file.
C-6 Qualification of Mr. Michael K. Quinn as a member of the Board of
Fire Appeals for a term of four years ending June 30, 1996.
RECOMMENDED ACTION: Receive and file.
C-7 Qualification of Ms. Mary C. Maier as a member of the Roanoke
Public Library Board for a term ending June 30, 1995.
RECOMMENDED ACTION: Receive and file.
3
REGULAR AGENDA
HEARING OF CI'EIT~NS UPON PUBLIC MATTERS:
None.
PETITIONS AND COMMUNICATIONS:
a. A communication from the Roanoke City School Board recommending
appropriation of $3,313,479.00 for the Chapter I Winter Program to
provide remedial reading, language arts and mathematics instruction for
students in targeted schools; and $73,976.00 for the Adult Basic
Education Program for 1992-93.
Adopted Budget Ordinance No. 31178-091492. (7-0)
b. A communication from the Roanoke City School Board recommending
appropriation of funds to certain school grant accounts.
Adopted Budget Ordinance No. 31179-091492. (7-0)
c. A communication from the Roanoke City School Board recommending
approval of an intent statement for the financing of capital
improvements and additions to Virginia Heights Elementary School.
Adopted Resolution blo. 31180-091492. (7-0)
d. A report of the City's representatives to the Roanoke Valley Resource
Authority Board recommending approval of the Authority's Capital
Budget, in the amount of $33,414,005.00.
Adopted Resolution No. 31181-091492. (7-0)
e. A communication from Council Member Howard E. Musser
recommending adoption of a measure in support of pending federal
legislation regulating cable television.
Adopted Resolution No. 31182-091492, as amended. (7-0)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending authorization for the City Manager to
file all necessary applications, on behalf of the City of Roanoke,
to permanently alter by closure Maitland Avenue, N. W.,
between Williamson Road and Woodbury Street.
Concurred in the recommendation.
A report recommending appropriation of additional funds, in the
amount of $1,852,065.14, for the Fifth District Employment and
Training Consortium.
Adopted Budget Ordinance No. 31183-091492. (7-0)
A report recommending approval of a leave of absence for
educational purposes for an employee of the Roanoke City
Public Library.
Adopted Resolution No. 31184-091492. (7-0)
A report recommending acceptance of a Library Services and
Construction Act (LSCA) Title I, Subregional Library for the
Blind Grant, in the amount of $6,825.00, for the Roanoke City
Public Library; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 31185-091492 and Resolution
No. 31186-091492. (7-0)
5
bo
So
A report recommending execution of engineering services
contracts with Hayes, Seay, Mattern and Mattern, Inc.,
Engineers and Planners, and Mattern and Craig, Inc., Consulting
Engineers and Surveyors, for providing preliminary cost
estimates, design and construction contract administration, in
connection with certain bridge repair and maintenance projects;
and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 31187-091492 and Resolution
No. 31188-091492. (7-0)
A report recommending approval of Change Order No. 2 to the
contract with S. R. Draper Paving Company, in the amount of
$29,850.00, for installation of brick sidewalks in the 800 and
900 blocks of Campbell Avenue, S. W.
Adopted Ordinance No. 31189-091492. (7-0)
A report recommending award of a contract to Handy Dump,
Inc., to provide bulk container collection service for a period of
one year, at a cost of $11.00 per unit, per pick-up, and to rent
bulk collection units, as needed, at a cost of $15.00 per unit, per
month.
Adopted Resolution No. 31190--091492. (7-0)
DIRECTOR OF FINANCE:
1. A financial report for the month of July, 1992.
Received and filed.
c. CITY ATI'ORNEY:
CITY
1.
o
A report recommending adoption of an Ordinance in order to
conform City Code provisions to State Code provisions which
will allow use of certain alternative forms of security in lieu of
the payment or performance bond required of contractors.
Adopted Ordinance No. 31191-091492. (7-0)
A report transmitting two measures amending Ordinance Nos.
31001-051192 and 31003-051192, by terminating calculation
of membership service on an enhanced basis for City Council
members and Council-appointed officers' participating in the
City of Roanoke Pension Plan, effective September 14, 1992.
Adopted Ordinance Nos. 31192-091492 and 31193-091492.
(7-0)
CLERK:
A report recommending the repeal of Ordinance No. 31171-
082492, which was adopted in error on August 24, 1992, and
adoption of an ordinance amending the City Code relating to
collection of the business license tax.
Adopted Ordinance Nos. 31194-091492 and 31195-091492.
(7-0)
A report recommending adoption of two measures cancelling the
meeting of Council scheduled for Monday, October 19, 1992,
and designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session of the Virginia
Municipal League and designating a Staff Assistant for any
meetings of the Urban Section of the League.
Adopted Resolution Nos. 31196-091492 and 31197-091492.
(7-0)
7
6. REPORTS OF COMMITFEF3:
A report of the Roanoke Valley Regional Cable Television Committee
recommending approval of the Committee's Operating Budget, in the
amount of $62,000.00, for operation of the government and education
access cable television studio; and appropriation of $36,314.00,
representing the City's share of said budget. Council Member
Howard E. Musser, Chairperson.
Adopted Budget Ordinance No. 31198-091492 and Resolution No.
31199-091492. (7--0)
7. UNFINISI-IF.D BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
ae
Ordinance No. 31174, on second reading, authorizing the donation of
the former City Recreation Center and Library located at 1916
Memorial Avenue, S. W., designated as Official Tax No. 1330514 to
the Greater Raleigh Court Civic League, Inc., upon certain terms and
conditions.
Adopted Ordinance No. 31174-091492. (7-0)
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members
Council.
of City
Council requested a ruling from the Attorney General and/or
independent counsel with regard to the legality of the "2 for 1"
pension benefit, as well as all other pension related m~tte~j.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
c. Expiration of the two year terms of office of Wilburn C. Dibling, Jr.,
City Attorney; Joel M. Schlanger, Director of Finance; Mary F. Parker,
City Clerk; and Robert H. Bird, Municipal Auditor, on September 30,
1992.
Reappointed the abovenamed persons for terms of two years each,
ending September 30, 1994.
10. OTHER HEARINGS OF CITIZF. NS:
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed the following persons:
Stephen L. Jamison - Personnel and Employment Practices Commission
Acree Hayes - Revenue Study Commission
9
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
September 14, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
Pending Items from July 10, 1978 through September 9, 1992
Referral Date
Referred To
Item
7/10/78
City Manager
Mayor's 1978 State of the City
Recommendation No. 11
(Development of a hotel on
Mill Mountain.)
2/11/91
Architectural Review
Board
Request to review Section
36.1-345(b) of the City Code
and after conducting a public
heating on the matter, to submit
a report and recommendation to
Council with regard to
clarification of the language
contained therein.
8/12/91
City Manager
Director of Finance
Mayor's 1991 State of the City
Recommendation No. 4 that the
necessary steps be taken to reduce
the real estate tax rate from
$1.25 per $100.00 of assessed
value to $1.20 per $100.00 of
assessed value during the next
five years.
Pending Items from July 10, 1978 through September 9, 1992
Referral Date
Referred ToItem
8/12/91
City Manager
City Attorney
Remarks of Mr. Ted H. Key,
Director of the Northwest
Revitalization Corporation, with
regard to consideration of a
measure prohibiting the owners
of motels or other living
facilities from renting rooms to
the general public when other
portions of the same facility are
being used by prisoners on
work release, parole or half-
way house.
2/3/92
City Manager
City Attorney
Request of Mr. William P.
Vinyard, Jr., for relocation of
the boundary line between the
City of Roanoke, the Town of
Vinton and the County of
Roanoke, in order to allow the
City portion of a parcel of land
owned by Mr. Vinyard to be
combined with adjoining lots in
the Town of Vinton.
~3~2
Roanoke CiW School
Board
Matter of possession of firearms
on school property.
2/10/92
City Attorney
Request to study the matter of
regulating the sale of "look-
alike" weapons.
2
Pending Items from July 10, 1978 through September 9, 1992
Referral Date
Referred To
Item
6/22/92
6/22/92
9/9/92
9/9/92
City Manager
City Manager
City Attorney
Commissioner of
Revenue
City Manager
Director of Finance
Request to study the feasibility
of relocating the Frisbee Disc
Golf Course in Fishbum Park to
another area of the City.
Matter of increasing the total
combined income of any elderly
or disabled property owner
claiming real property tax
exempt status from $22,000.00
to $26,000.00, and increasing
the first $4,000.00 of income of
each relative, other than the
spouse of the owner, who is
living in the dwelling, to
$4,750.00.
Request to review inequities in
the City's Pay Plan, including
the cost of implementing two
longevity steps for long-term
City employees by January 1,
1993.
Request to provide information
with regard to the cost of
reducing the number of years to
become vested in the City's
pension plan from ten to five.
Office of the City Manager
September 8, 1992
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
Most of you may recall that since 1985, Mr. William W. Jones of 2904 Bradley
Street, N. E., has appeared before you on numerous occasions and, according to our
records, has registered approximately-nine (9) official complaints with the City
administration, Police Department and Building/Zoning inspections Department
pertaining to various activities of his neighbor, Mr. Rodney Lytton, 2908 Bradley
Street, N. E.
Mr. Jones' complaints have primarily focused on the neighbor's detached
garage, his race car and its accessories, all of which are housed in the garage. The
complaints range from Mr. Lytton allegedly operating a repair business out of the
garage, to the noise of starting or idling of the race car itself.
Over the past seven (7) years, a considerable amount of staff time and money
has been expended in investigating and following up on the complaints registered by
Mr. Jones, and to date, none can be found or substantiated to be any violation of past
or current City codes (zoning and noise ordinance). Recent investigation of Mr. Jones'
latest complaint was conducted by the Police and Zoning Departments once again
failed to prove or suggest any violation of City code. Furthermore, City staff
interviewed four (4) of the seven (7) adjoining property owners (see attached map) and
none of the four neighbors voiced any complaints (noise or any other activity) as to
Mr. Lytton and/or his race car.
I do want to point out and perhaps remind Council that occasionally, citizens
try to use the City to intervene in personal disputes or other civil matters in which the
City has no authority to do so. I believe that this particular case may be such an
instance. In addition, staff involved in the repeated investigations have voiced their
opinion to me that the City is almost at a point of harassing Mr. Lytton due to our
repetitious investigations and monitoring of his property and personal activities
thereon.
Room 364 Municipal Building 215 Church Avenue, SW, Roanoke, Virginia 24011-1591 (703) 981-2333
The Honorable Mayor and
Members of City Council
September 8, 1992
Page Two
Based on the previous and recent findings, I recommend that Council simply
receive and file this information for your own personal reference and use if and when
Mr. Jones should contact any member of Council or appears before you again to voice
his complaint(s). I assure you that if a valid complaint is registered by Mr. Jones in
the future regarding Mr. Lytton or any other activity in the community, staff will
promptly follow up on the matter.
Respectfully,
W. Robert Herbert
City Manager
WRH/dh
Attachment
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
~s.. William F. Clark, Director of Public Works
Mary F. Parker, City Clerk
Mr. Ronald H. Miller, Zoning Administrator
Mrs. Dolores Daniels, Citizens Request For Service
contacted
NOTE: Cross hatched pattern represents property
owners
120 e'
~,iO03t I
65.34-
Oafh or Affirma~rion of Office
'~2 ~! -~
Statz o~ Virginia, Gity o~ Roanoke, to .wit:
John H. Parrott ., do solemnly swear (or affirm) that
I,
will support the Constitution of the United States, and the Constitution o! the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as~ -
member of the Roanoke Valley Regional Solid Waste Management Board, for a term
of four years ending July 31, 1996.
according to the best of my ability. So help me God.~~._~ /~
of A~.~ .~~ (~
__day -- .,
Subscribed and sworn to before me, this q ,~e ty Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #15-178
Mr. Robert W. Glenn, Jr., Chairperson
Roanoke Redevelopment and Housing Authority
1878 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Glenn:
This is to advise you that Carolyn M. Johnson and James W. Burks, Jr., have
qualified as Commissioners of the City of Roanoke Redevelopment and Housing
Authority, Board of Commissioners, for terms of four years each, ending August 31,
1996.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. H. Wesley White, Acting Executive Director, Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
0-2
Oath or Affirmation of Office
$~e of Vi~'gimia, C, it~/ of Roanoke, to .wit:
I, James W. Burks~ Jr.
, do solemnly swear (or affirm) that
I wHt suppo~ the Constitution of the United States, and the Constitution of the S~te of V~ginia, andthat
I wH1 ~ith~lly and impa~ially discha~e and pe~orm all the duties incumbent upon me as
a member of the City of Roanoke Redevelopment and Housing Authority, Board of
Commissioners, for a term of four years ending August 31, 1996.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
0-2
Oath or Affirmation of Office
'92 ~ -?
8tat~ oI Virginia, Oit~l ol Roanol~e, to
I, Carolyn M. Johnson , do solemnly swear (or ~Ot~.rm) that
I will suppo~ the Constitution of the United States, and the Constitution of the State of Vh'gini~,
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member o£ the C±ty of Roanoke Redevelopment and Hous±ng Authority, Board of
Conunissioners, for a term of four years ending August 31, 1996.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #15-450
The Honorable Beverly T. Fitzpatrick, Jr.
Chairperson
Economic Development Commission
Roanoke, Virginia
Dear Vice-Mayor Fitzpatrick:
This is to advise you that Stanley R. Hale has qualified as a member of the Economic
Development Commission, for a term of three years ending June 30, 1995.
Sincerely, ~o~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. Brian J. Wishneff, Chief, Economic Development
0-2
Oath or Affirmation of Offj ce..
8tare o] Virginia, Cit~ o~ Roanoke,
I, Stanley R. Hale . do solemnly swear (or attlrm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, und that
! will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Economic Development Commission, for a term of three years ending
June 30, 1995.
according to the best of my ability. So help me God. ~
Subscribed and swot. to before me, this.. ,~.~0 ~ay~qof ~__~ / /~ ~' ~
__.]~.~/ ~""1,~, , Deputy Clerk
Oath or Affirmation of Office
8tat, e o] Virginia, U_,ii~t o] Roanoke, to .~i~:
I, Beverly T. Fitzpatrick, Jr. . do solemnly swear (or a~irm) tlmt
I will support the Constitution of the United States, and the Constitution of the State of Virginia, ~nd that
! will faithfully and impartially discharge and perform all the duties incumbent upon me A~
a member of the Economic Development Commission, for a term of three years ending
June 30, 1995.
f
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~101 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #15-70
Mr. Ross C. Hart, Chairperson
Board of Fire Appeals
Hart and Hart Attorney, Ltd.
308 2nd Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Hart:
This is to advise you that Michael K. Quinn has qualified as a member of the Board
of Fire Appeals, for a term of four years ending June 30, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Mr. Rawleigh W. Quarles, Fire Chief
0-2
Oafh or Affirmafic)_
8tatz of Virginia, CiVil of Roanoke, to .ugh:
I, Michael K. Quinn , do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Board of Fire Appeals, for a term of four years ending June 30,
1996.
according to the best of my ability. So help me Cod.
Subscribed and sworn to before ~ne, this
, Deputy Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA 1t. EAKIN
Deputy City Clerk
September 17, 1992
File #15-323
Dr. Frank J. Eastburn, Chairperson
Roanoke Public Library Board
1810 Denniston Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Eastburn:
This is to advise you that Mary Maier has qualified as a member of the Roanoke Public
Library Board, for a term ending June 30, 1995.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: Ms. Beverly A. James, City Librarian
0-2
Oath or Affirmation of Office
State of Virginia, Cit~ of Roanoke, ~o .wit:
I, Mary Maier do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, ~nd that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Roanoke Public Library Board, for a term ending June 30, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #60-467
Mr. Joel M. Scblanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schianger:
I am attaching copy of Ordinance No. 31178-091492 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
$3,313,479.00, for the Chapter I Winter Program to provide remedial reading,
language arts and mathematics instruction for students in targeted schools; and
appropriation of $73,976.00 for the Adult Basic Education Program for 1992-93.
Ordinance No. 31178-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
~ a~( ~.Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 14th day of September, 1992.
No. 31178-091492.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHERRAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is deolared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riatlons
Education
Chapter I Winter, 124-93-1 (1-45) ................. $26,117,077
Adult Basic Education 1992-93 (46- . ............ 3,313,479
52) 144,199
Revenue
Education
Chapter I Winter, 124-93-1 (53) ...................
Adult Basic Education 1992-93
(54) ................
1) Elementary
Teachers (035-060-6137-6000-0121)
2) Coordinators (035-060-6137-6000-0124)
3) Teachers
Aides (035-060-6137-6000-0141)
4) Extended
Day/IEP
Supplements (035-060-6137-6000-0129) 69,375
5) Social
Security (035-060-6137-6000-0201) 106,602
6) Retirement (035-060-6137-6000-0202) 150,464
7) Health
Insurance (035-060-6137-6000-0204) 118,983
8) Group Life
Insurance (035-060-6137-6000-0205) 11,917
$ 863,367
71,241
389,501
$26,117,077
3,313,479
144,199
9) Instructional
Travel (035-060-6137-6000-0554)
10) Instructional
Equipment
11) Secondary
Teachers
12) Parent
Involvement
Team (035-060-6137-6100-0123)
13) Parent
Involvement
Coordinator (035-060-6137-6100-0124)
14) Parent
Involvement
Aide
15) Social
Security
16) Retirement
17) Health
Insurance
18) Group Life
(035-060-6137-6000-0821)
(035-060-6137-6100-0121)
(035-060-6137-6100-0141)
(035-060-6137-6100-0201)
(035-060-6137-6100-0202)
(035-060-6137-6100-0204)
19)
2O)
Specialist
21) Clerical
22) Social
Security
23) Retirement
24) Health
Insurance
25) Group Life
Insurance
26) Indirect
Costs
27) Service
Contracts
28) Testing/
Evaluation
Services
29) Administra-
tive Travel
30) Instructional
Technology -
Math/Reading
Insurance (035-060-6137-6100-0205)
Administrator(035-060-6137_6200_0114)
Dissemination
(035-060-6137-6200-0138)
(035-060-6137-6200-0151)
(035-060-6137-6200-0201)
(035-060-6137-6200-0202)
(035-060-6137-6200-0204)
(035-060-6137-6200-0205)
(035-060-6137-6200-0212)
(035-060-6137-6200-0332)
(035-060-6137-6200-0351)
(035-060-6137-6200-0554)
Skills ~' (035-060-6137-6200-0541)
31) Transporta-
tion ·
Services (035-060-6137-6200-0583)
32) Dissemination(035-060-6137-6200_0584)
$ 4,350
80,480
320,599
22,082
21,310
3,312
28,099
40,590
35,302
3,216
50,526
22,820
26,554
7,642
11,349
9,153
899
53,280
96,175
6,500
4,575
127,927
96,645
8,000
33) Parent
Involvement
34) Inservice
Training
35) Office
Supplies
36) Food
37) Instructional
Supplies
38) Instructional
Technology -
Parent
Involvement
39) Other
Equipment
40) Nurses
41) Social
Security
42) Health
Insurance
43) Health
Services
44) Medical
Travel
45) Medical
Supplies
46) Teachers
47) Counselor
48) Aides
49) Social
Security
50) Inservice
(035-060-6137-6200-0585)
(035-060-6137-6200-0129)
(035-060-6137-6200-0601)
(035-060-6137-6200-0602)
(035-060-6137-6200-0614)
(035-060-6137-6200-0801)
(035-060-6137-6200-0821)
(035-060-6137-6672-0131)
(035-060-6137-6672-0201)
(035-060-6137-6672-0204)
(035-060-6137-6672-0351)
(035-060-6137-6672-0554)
(035-060-6137-6672-0605)
(035-060-6754-6450-0121)
(035-060-6754-6450-0123)
(035-060-6754-6450-0141)
(035-060-6754-6450-0201)
Training (035-060-6754-6450-0129)
51) Instructional
Travel (035-060-6754-6450-0551)
52) Instructional
Supplies (035-060-6754-6450-0614)
53) Federal
Grant
Receipts
54) Federal
Grant
Receipts
(035-060-6137-1102)
(035-060-6754-1102)
$ 18,650
37,800
5,575
17,500
97,470
147,023
1,050
84,474
6,462
15,690
10,800
4,900
3,250
53,791
4,276
4,170
4,761
843
1,726
4,409
3,313,479
73,976
BE IT FURTHER ~'~RDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
~ O~PARTMENT OF FINANCE
CITY OF ROANOKE, VA. : '
September 14, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
School Board Request for the Appropriation of Grant
Funds
I have reviewed the attached request to appropriate
funding for the School Board. This report will appropriate funding
for two grants in the Grant Fund. These are funded with federal
funds.
I recommend that you concur with the request of the
School Board.
JMS:pac
~Fector of Fin~
Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L. Kelley, Clerk of the Board
City School Board
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-295t
rg
cc:
August 19, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its August 18, 1992
meeting, the Board respectfully requests City Council to appropriate funds to
the following school grants:
Grant No. 6137 - $3,313,479.00 for the Chapter I Winter Program to
provide remedial reading, language arts and mathematics instruction for
students in targeted schools. The program is one hundred percent
reimbursed by federal funds.
Grant No. 6754 - $73,976.00 for the Adult Basic Education Program
for 1992-93 to provide funds for the education of adults who have not
completed high school. The program will be reimbursed by federal funds in
the amount of $146,891, and matching funds previousy requested will be
provided in the amount of $22,600.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr. Finn D. Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
,M,r~.... Robert'Herbert
,M..r..Wilburn C. Dibling
~lVIr. Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
035-060-6137-6000-0121
035-060-6137-6000-0124
035-060-6137-6000-0141
035-060-6137-6000-0129
035-060-6137-6000-0201
035-060-6137-6000-0202
035-060-6137-6000-0204
035-060-6137-6000-0205
035-060-6137-6000-0554
035-060-6137-6000-0821
035-060-6137-6100-0121
035-060-6137-6100-0123
035-060-6137-6100-0124
035-060-6137-6100-0141
035-060-6137-6100-0201
035-O60-6137-6100-0202
035-060-6137-6100-0204
035-060-6137-6100-0205
035-060-6137-6200-0114
035-060-6137-6200-0138
035-060-6137-6200-0151
035-060-6137-6200-0201
035-060-6137-6200-0202
035-060-6137-6200-0204
035-060-6137-6200-0205
035-060-6137-6200-0212
035-060-6137-6200-O332
035-060-6137-6200-0351
035-060-6137-6200-0554
035-060-6137-6200-0541
035-060-6137-6200-0583
035-060-6137-6200-0584
035-060-6137-6200-0585
035-060-6137-6200-0129
035-060-6137-6200-0601
035-060-6137-6200-O602
035-060-6137-6200-0614
035-060-6137-6200-0801
035-060-6137-6200-0821
035-060-6137-6672-0131
035-060-6137-6672-0201
035-060-6137-6672-0204
035-060-6137-6672-0351
035-060-6137-6672-0554
035-060-6137-6672-0605
Appropriation Unit Z1R
035-060-6137-1102
APPROPRIATION REQUEST
Chapter I Winter, 124-93-1
6137
Elementary Teachers
Coordinators
Teacher Aides
Extended Day/IEP Supplements
Social Security
Retirement
Health Insurance
State Group Life Insurance
Instructional Travel
Instructional Equipment
Secondary Teachers
Parent Involvement Team
Parent Involvement Coordinator
Parent Involvement Aide
Social Security
Retirement
Health Insurance
State Group Life Insurance
Administrator
Dissemination Specialist
Clerical
Social Security
Retirement
Health Insurance
State Group Life Insurance
Indirect Costs
Service Contracts
Testing/Evaluation Services
Administrative Travel
Instr Technology - Math/Reading Skills
Transportation Services
Dissemination
Parent Involvement
Inservice Training
Office Supplies
Food
Instructional Supplies
Instr Technology - Parent Involvement
Other Equipment
Nurses
Social Security
Health Insurance
Health Services
Medical Travel
Medical Supplies
Federal Grant Receipts
863,367.00
71,241.00
389,501.00
69,375.00
106,602.00
150,464.00
118,983.00
11,917.00
4,350.00
80,480.00
320,599.00
22,082.00
21,310.00
3,312.00
28,099.00
40,590.00
35,302.00
3,216.00
50,526.00
22,820.00
26,554.00
7,642.00
11,349.00
9,153.00
899.00
53,280.00
96,175.00
6,500.00
4,575.00
127,927.00
96,645.00
8,000.00
18,650.00
37,800.00
5,575.00
17,500.00
97,470.00
147,023.00
1,050.00
84,474.00
6,462.00
15,690.00
10,800.00
4,900.00
3,250.00
3,313,479.00
3,313,479.00
The Chapter I Winter Program will provide remedial reading, language arts and
mathematics instruction for students in targeted schools. The program is one
hundred percent reimbursed by federal funds and will end June 30, 1993.
August 18, 1992
RO~OK~ CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Adult Basic Education 92-93
6754
035-060-6754-6450-0121
035-060-6754-6450-0123
035-060-6754-6450-0141
035-060-6754-6450-0201
035-060-6754-6450-0129
035-060-6754-6450-0551
035-060-6754-6450-0614
Appropriation Unit Z7C
035-060-6754-1102
Teachers
Counselor
Aides
Social Security
Inservice Training
Instructional Travel
Instructional Supplies
Federal Grant Receipts
$ 53,791.00
4,276.00
4,170.00
4,761.00
843.00
1,726.00
4,409.00
73~976.00
73,976.00
The Adult Basic Education program for 1992-93 will provide funds for the
education of adults who have not completed high school. The above additional
appropriation request is based on the final allocation of federal funds to the
program. The program will be reimbursed by federal funds in the amount of
$146,891. Matching funds previously 'requested will be provided from account
001-060-6001-6450-0588 in the amount of $22,600. The program will end June
30, 1993.
August 18, 1992
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schianger:
I am attaching copy of Ordinance No. 31179-091492 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
funds for the following school grants: Summer Youth Employment Program -
$6,218.00; Alternative Education Computer Equipment Program - $8,000.00;
Preschool Incentive Program - $60,455.00; Special Education Tuition - $350,000.00;
Drug Free Schools Program - $161,248.00; SAT Preparation Program - $2,500.00;
and Impact Aid Program - $91,690.00. Ordinance No. 31179-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely, ~o~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc-'
Mr. W. Robert Herbert, City Manager
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 14th day of September, 1992. No. 31179-091492.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Education
Summer Youth Employment 1992 (1-6) ................
Alternative Education Computer Equipment (7) ......
Preschool Incentive Program 1993 (8-21) ...........
Special Education Tuition 1992-93 (22) ............
Drug Free Schools 1992-93 (23-39) .................
SAT Preparation 1992-93 (40-41)
Revenue
Education
Summer Youth Employment 1992 (53) .................
Alternative Education Computer Equipment (54) .....
Preschool Incentive Program 1993 (55) .............
Special Education Tuition 1992-93 (56) ............
Drug Free Schools 1992-93 (57) ....................
SAT Preparation 1992-93 (58) ....................
Impact Aid 1992-93 (59) .........................
1) Teachers (035-060-6432-6449-0121) $ 3,064
2) Social
Security (035-060-6432-6449-0201) 234
$24,670,423
40,439
8,000
60,455
350,000
161,248
2,500
91,690
$24,670,423
40,439
8,000
60,455
350,000
161,248
2,500
91,690
3) Travel
4) Student
Participant
Allowances
5) Student
Trades
Helpers
6) Social
Security
7) Computer
Equipment
8) Teacher
Stipend
9) Coordinator
Salary
10) Aide Salary
11) Social
Security
12) State
Retirement
13) Health/
Dental
Insurance
14) Group Life
Insurance
15) Diagnostic
Services
(035-060-6432-6449-0551) $
(035-060-6432-6549-0129)
(035-060-6432-6549-0183)
(035-060-6432-6549-0201)
(035-060-6435-6100-0821)
(035-060-6507-6553-0121)
(035-060-6507-6553-0124)
(035-060-6507-6553-0141)
(035-060-6507-6553-0201)
(035-060-6507-6553-0202)
(035-060-6507-6553-0204)
(035-060-6507-6553-0205)
(035-060-6507-6553-0311)
~6) Publications (035-060-6507~6553-0613)
17) Instructional
Supplies (035-060-6507-6553-0614)
18) Adaptive
Equipment
19) Outdoor
Equipment
20) Computer
Equipment
21) Classroom
Furniture
22) Tuition-
Private
Schools
23) Counselors
24) Coordinator
25) Training
26) Clerical
27) Social
Security
28) State
Retirement
(035-060-6507-6553-0801)
(035-060-6507-6553-0802)
(035-060-6507-6553-0821)
(035-060-6507-6553-0822)
(035-060-6508-6329-0312)
(035-060-6995-6306-0123)
(035-060-6995-6306-0124)
(035-060-6995-6306-0129)
(035-060-6995-6306-015].)
(035-060-6995-6306-0201)
(035-060-6995-6306-0202)
219
1,530
1,088
83
8,000
2,601
5,575
11~162
1,479
1,268
2,615
100
15,000
250
2,763
1,175
13,380
2,300
787
350,000
88,168
3,000
3,251
3,000
7,452
10,256
29) Health/
Dental
Insurance (035-060-6995-6306-0204)
30) Group Life
Insurance (035-060-6995-6306-0205)
31) Contracted
Curricular
Development (035-060-6995-6306-0311)
32) Contracted
Services
33) Travel
34) Community
Services
35) Field Trips
36) Parent
Involvement
37) DARE
Materials
38) Other
Materials
39) Inservice
Materials
40) Instructional
Services
41) Social
Security
42) Partnership
Specialist
43) Recruiting
Coordina-
tors
44) Social
Security
45) Health
Insurance
46) Publications
47) Travel
48) Contracted
Services
49) Postage
50) Travel
51) Publications
52) Office
Supplies
53) Federal
Grant
Receipts
54) Federal
Grant
Receipts
(035-060-6995-6306-0313)
(035-060-6995-6306-0554)
035-060-6995-6306-0581
035-060-6995-6306-0583
035-060-6995-6306-0585
035-060-6995-6306-0614
035-060-6995-6306-0615
035-060-6995-6306-0617
035-060-6996-6447-0121
035-060-6996-6447-0201
035-060-6997-6307-0121
(035-060-6997-6307-0124)
(035-060-6997-6307-0201)
(035-060-6997-6307-0204)
(035-060-6997-6307-0581)
(035-060-6997-6307-0554)
(035-060-6997-6665-0313)
(035-060-6997-6665-0521)
(035-060-6997-6665-0554)
(035-060-6997-6665-0581)
(035-060-6997-6665-0601)
(035-060-6432-1102)
(035-060-6435-1102)
$ 10,460
792
1,579
1,770
4,000
1,000
6,000
5,000
5,000
3,000
7,520
2,322
178
19,055
32,960
3,980
7,845
4,500
2,400
10,000
1,000
3,700
5,500
75O
6,218
8,000
55) Federal
Grant
Receipts (035-060-6507-1102) $ 60,455
56) State
Grant
Receipts (035-060-6508-1100) 350,000
57) Federal
Grant
Receipts (035-060-6995-1102) 161,248
58) Fees (035-060-6996-1103) 2,500
59) Federal
Grant
Receipts (035-060-6997-1102) 91,690
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
~E;F'ARTMENT OF FINANCE
CITY OF ROANOKE. VA
September 14, 1992
TO:
Honorable Mayor and Members of City Council
FROM:
Joel M. Schlanger, Director of Finance
SUBJECT:
School Board Request for the Appropriation of Grant
Funds
I have reviewed the attached request to appropriate
funding for the School Board. This report will appropriate funding
for seven grants in the Grant Fund. These are funded with federal
and state funds and fees.
I recommend that you concur with this request of the
School Board.
JMS:pac
Attachments
,. Finn D. Pincus, Chairman
°' ° Charles W. Day, Vice Chairman
Marilyn C. Curtis
/.-Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L. Kelley. Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-2951
September 2, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its September 1, 1992
meeting, the Board respectfully requests City Council to appropriate funds to
the following school grants:
Grant No. 6432 - $6,218.00 for the Summer Youth Employment
Program for the summer of 1992 to provide training and hands-on experience
for building trades students. The funds represent an additional allocation
from the federal government, and will be one hundred percent reimbursed by
federal funds.
Grant No. 6435 - $8,000.00 for the Alternative Education Computer
Equipment Program to provide for the purchase of ten instructional computers
and a printer to aid in training activities. The program will be one hundred
percent reimbursed by federal funds.
Grant No. 6507 - $60,455.00 for the Preschool Incentive Program to
provide orientation and evaluation for handicapped students who will be
entering the public school system for the first time during the fall. The
program will be reimbursed one hundred percent by federal funds.
Grant No. 6508 - $350,000.00 for the Special Education Tuition
program to provide funding for the placement of special education students at
the direction of the State Department of Education. The program will be
reimbursed one hundred percent by state funds.
Grant No. 6995 - $161,248.00 for the Drug Free Schools program to
provide counselors, training workshops and materials for the operation of a
community-wide alcohol and drug prevention program. The program will be
reimbursed one hundred percent by federal funds.
Excellence in Education
Members of Council
Page 2
September 2, 1992
Grant No. 6996 - $2,500.00 for the SAT Preparation program to
provide funds from student fees for instruction to prepare students for the
Scholastic Aptitude Test.
Grant No. 6997 - $91,690.00 for the Impact Aid program to provide
funds for Magnet Program recruitment and planning costs, school-business
partnership coordination, and operational expenses of the office of Grants,
Research, and Evaluation. The program will be reimbursed one hundred
percent by federal funds.
Sincerely,
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. Finn D. Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
V~. Wilburn C. Dibling
. Joel M. Schlanger (with accounting details
ROANOKE CITY SCHOOL BOARD
Roanoke. Virginia
APPROPRIATION REQUEST
Summer Youth Employment 1992
6432
035-060-6432-6449-0121
035-060-6432-6449-0201
035-060-6432-6449-0551
035-060-6432-6549-0129
035-060-6432-6549-0183
035-060-6432-6549-0201
Appropriation Unit Z4X
Teachers
Social Security
Travel
Student Participant Allowances
Student Trades Helpers
Social Security
$ 3,064.00
234.00
219.00
1,530.00
1,088.00
83.00
$ 6 218.00
035-060-6432-1102
Federal Grant Receipts
$ __6,218.0__0
The Summer Youth Employment Program for the summer of 1992 will provide
training and hands-on experience for building trades students. The above
appropriation request represents an additional allocation of federal funds to
the program. The program will be one hundred percent reimbursed by federal
funds, and will end September 30, 1992.
September 1, 1992
ROM~OKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Alternative Education Computer Equipment
6435
035-060-643~iF-6100-0821 Computer ~quipment
Appropriation ~nit Z~I
035-060-643~-1102
Federal Grant Receipts
$ 8,000.
8¢000.00
The Alternative Education Computer Equipment Program will provide for the
purchase oi ten instructional computers and a printer to aid.in Alternative
Education training activities. The program will be reimbursed one hundred
percent by federal funds. The program will end June 30, 1993.
September 1, 1992
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Preschool Incentive Program 1993
6507
035-060-6507-6553-0121
035-060-6507-6553-0124
035-060-6507-6553-0141
035-060-6507-6553-0201
035-060-6507-6553-0202
035-060-6507-6553-0204
035-060-6507-6553-0205
035-060-6507-6553-0311
035-060-6507-6553-0613
035-060-6507-6553-0614
035-060-6507-6553-0801
035-060-6507-6553-0802
035-060-6507-6553-0821
035-060-6507-6553-0822
Appropriation Unit Y6A
Teacher Stipend
Coordinator Salary
Aide Salary
Social Security
State Retirement
Health/Dental Insurance
Group bile Insurance
Diagnostic Services
Publications
Instructional Supplies
Adaptive Equipment
Outdoor Equipment
Computer Equipment
Classroom Furniture
2,601.00
5,575.00
11,162.00
1,479.00
1,268.00
2,615.00
100.00
15,000.00
250.00
2,763.00
1,175.00
13,380.00
2,300.00
787.00
$ 60,455.00
035-060-6507-1102
Federal Grant Receipts
$ 60,455.00
The Preschool Incentive Program will provide orientation and evaluation for
handicapped students who will be entering the public school system for the
first time during the fall. Instructional equipment purchases will include
classroom equipment and outdoor play structures. The program will be
reimbursed one hundred percent by federal funds and will end September 30,
1993.
September 1, 1992
ROANOKE CITY SCROOL BOAR])
Roanoke, Virginia
APPROPRIATION REQUEST
Special Education Tuition 92-93
6508
035-060-6508-6329-0312
Appropriation Unit Y6B
Tuition - Private Schools
$ 350~000.00
035-060-6508-1100
State Grant Receipts
$ 350,000.00
The Special Education Tuition program provides the funding for the placement
of special education students at the direction of the State Department of
Education. The program is one hundred percent reimbursed by state funds and
will end June 30, 1993.
September 1, 1992
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REgUE~T
Brug Free Schools 92-93
6995
035-060-6995-6306-0123
035-060-6995-6306-0124
035-060-6995-6306-0129
035-060-6995-6306-0151
035-060-6995-6306-0201
035-060-6995-6306-0202
035-060-6995-6306-0204
035-060-6995-6306-0205
035-060-6995-6306-0311
035-060-6995-6306-0313
035-060-6995-6306-0554
035-060-6995-6306-0581
035-060-6995-6306-0583
035-060-6995-6306-0585
035-060-6995-6306-0614
035-060-6995-6306-0615
035-060-6995-6306-0617
Appropriation Unit Z9N
Counselors
Coordinator
Training
Clerical
Social Security
State Retirement
Health/Dental Insurance
Group Life Insurance
Contracted Curricular Development
Contracted Services
Travel
Community Services
Field Trips
Parent Involvement
DARE Materials
Other Materials
Inservice Materials
$ 88,168.00
3,000.00
3,251.00
3,000.00
7,452.00
10,256.00
10,460.00
792.00
1,579.00
1,770.00
4,000.00
1,000.00
6,000.00
5,000.00
5,000.00
3,000.0O
7,520.00
$ 161f248.00
035-060-6995-1102
Federal Grant Receipts
The Drug Free Schools Program for 1992-93 will provide counselors, training
workshops and materials for the operation of a community-wide alcohol and drug
prevention program. The program is reimbursed one hundred percent by federal
funds. The program will end September 30, 1993.
September 1, 1992
ROANOEE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION PJ~UEST
SAT Preparation 1992-93
6996
035-060-6996-6447-0121
035-060-6996-6447-0201
Appropriation Unit zgP
Instructional Services
Social Security
$ 2,322.00
178.00
$ 2~500.00
035-060-6996-1103
Fees $ 2,500.00
The SAT Preparation program for 1992-93 will provide funds from student fees
for instruction to prepare students for the Scholastic Aptitude Test. The
program will end dune 30, 1993.
September 1, 1992
ROI~IOEE CITY SCHOOb BOARD
Roanoke, Virginia
APPROPRIATION RE~EST
Impact lid 92-93
6997
035-060-6997-6307-0121
035-060-6997-6307-0124
035-060-6997-6307-0201
035-060-6997-6307-0204
035-060-6997-6307-0581
035-060-6997-6307-0554
035-060-6997-6665-0313
035-060-6997-6665-0521
035-060-6997-6665-0554
035-060-6997-6665-0581
035-060-6997-6665-0601
Appropriation Unit ZgQ
Partnership Specialist
Recruiting Coordinators
Social Security
Health Insurance
Publications
Travel
Contracted Services
Postage
Travel
Publications
Office Supplies
19,055.00
32,960.00
3,980.00
7,845.00
4,500.00
2,400.00
10,000.00
1,000.00
3,700.00
5,500.00
750.00
91,690.00
035-060-6997-1102
Federal Grant Receipts
$ 91,690.00
The Impact Aid program will provide funds for Magnet Program recruitment and
planning costs, school-business partnership coordination, and operational
expenses of the Office of Orants, Research and Evaluation. One hundred
percent of expenditures will be provided by federal funds. The program will
end June 30, 1993.
September 1, 1992
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
I~puty City Clerk
September 17, 1992
File #217-467
Mr. Finn D. Pincus, Chairperson
Roanoke City School Board
Roanoke, Virginia
Dear Mr. Pincus:
I am attaching copy of Resolution No. 31180-091492 authorizing the School Board of
the City of Roanoke to expend out of the City's capital improvement fund up to
$2,350,000.00 for the cost of adding to and improving the present school building at
Virginia Heights Elementary School and declaring the City's intent to borrow to fund
or reimburse said expenditures. Resolution No. 31180-091492 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 14,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of September, 1992.
No. 31180-091492.
A RESOLUTION authorizing the School Board for the City of
Roanoke to expend funds for adding to and improving the present
school building at Virginia Heights Elementary School and declaring
the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to
expend out of the City's capital improvement fund up to
$2,350,000.00 for the cost of adding to and improving the present
school building at Virginia Heights Elementary School ("the
Project").
2. In accordance with U. S. Treasury Regulations S1.103-18,
it is hereby declared that the City reasonably expects to reimburse
expenditures for the Project with proceeds of debt to be incurred
by the City. The maximum principal amount of debt expected to be
issued for reimbursement purposes is $2,350,000.00.
3. This is a declaration of official intent under Treasury
Regulation Sl.103-18(f).
4. The City Clerk is directed to make a copy of this
resolution available for public inspection at the City Clerk~
Office, 456 Municipal Building, Roanoke, Virginia 24011, within
thirty (30) days from the date hereof until the date of issuance of
the debt from the proceeds of which the
project are to be reimbursed.
ATTEST:
expenditures
for the
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
TELEPHONE 703-981-2431
TELECOPIER: 703.981-2940
WILBURN C. DIBLING, JR.
CITY A~FORNEY
WILLIAM X. PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
ASSISTANT CITY ATTORNEYS
September 14, 1992
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Re: Use of Bond Proceeds to Reimburse Capital Expenditures -
Virginia Heiqhts Elementary School
Dear Mrs. Bowles and Gentlemen:
The United States Treasury Department has recently issued
regulations which affect the ability of public bodies to issue tax-
exempt bonds to reimburse expenditures made on capital projects.
In essence, the regulations require the public body to adopt an
expression of official intent to issue debt to reimburse
expenditures on the particular project. The statement must
describe the project and the maximum amount to be borrowed for the
project. The statement must also specifically provide that it is
a declaration of intent under the federal regulations. In
addition, the regulations require that the statement be available
for public inspection after its adoption.
As you will recall, Council on February 3, 1992, authorized
submittal of an application for a loan from the State Literary Fund
for proposed renovations at Virginia Heights Elementary School.
Recent school renovation projects have been funded through the
issuance of bonds sold to the Virginia Public School Authority
(VPSA). In the event VPSA bonds are deemed in the best interest of
the City for the Virginia Heights Elementary School project, an
official intent statement as described above will be required.
The attached resolution is designed to comply with the new
federal requirements. Please feel free to contact us if you should
have any questions about this matter.
The Honorable Mayor and Members
Roanoke City Council
September 14, 1992
Page 2
With kindest personal regards, I am
Sincerely yours,
W~lburn C. Dibling, Jr.
City Attorney
WCDJ:dlJ
Attachment
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Finn D. Pincus, Chairman, Roanoke City School Board
,~-j~ Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
f Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L. Kelley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-295t
September 3, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The Roanoke City School Board as a result of official action at its
September 1 meeting requests Roanoke City Council to approve an intent
statement for the financing of capital improvements and additions to Virginia
Heights Elementary School. The statement, required by new federal
regulations, will indicate that Roanoke City will provide temporary financing
of the Virginia Heights Elementary School capital improvement project with
the intent of the City to reimburse itself using the proceeds of a future debt
instrument, either a State Literary Fund Loan or a Virginia Public School
Authority bond issue.
Thank you for your attention to this request.
~~v~ 2'Sincerely' · .,.,
Richard L. Kelley
Executive for Business Affairs
and Clerk of the Board
rg
cc: Mr. Finn D. Pincus Dr. Frank P. Tota
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger
Excellence in Education
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
213 Church Avenue, S.W., Room 436
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
D~puty City Clerk
File #253-144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31181-091492 approving amendments to the
Fiscal Year 1992-1993 Budget of the Roanoke Valley Resource Authority, as
recommended by report from the City's representatives on the Roanoke Valley
Resource Authority Board, dated September 14, 1992. Resolution No. 31181-091492
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric o
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jeffrey A. Cromer, Manager, Roanoke Regional Landfill
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #253-144
Mr. Gardner W. Smith, Chairperson
Roanoke Valley Resource Authority
3433 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Dear Mr. Smith:
I am enclosing copy of Resolution No. 31181-091492 approving amendments to the
Fiscal Year 1992-1993 Budget of the Roanoke Valley Resource Authority, as
recommended by report from the City's representatives on the Roanoke Valley
Resource Authority Board, dated September 14, 1992. Resolution No. 31181-091492
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARy F. PARKER
City Clerk
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #253-144
Mr. John H. Parrott, Chairperson
Roanoke Valley Regional Solid
Waste Management Board
714 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Parrott:
I am enclosing copy of Resolution No. 31181-091492 approving amendments to the
Fiscal Year 1992-1993 Budget of t.he Roanoke Valley Resource Author' .
recommended by report from the C~ty's representatives on the Ro~-,--~t,y, '- as
Resource Authority Board, dated September 14, 1992. Resolution No. 31181-091492
a~svsxe~ valley
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
MARy F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #253-144
Mr. John Hubbard
Chief Executive Officer
Roanoke Valley Resource Authority
3433 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Dear Mr. Hubbard:
I am enclosing an attested copy of Resolution No. 31181-091492 approving
amendments to the Fiscal Year 1992-1993 Budget of the Roanoke Valley Resource
Authority, as recommended by report from the City's representatives on the Roanoke
Valley Resource Authority Board, dated September 14, 1992. Resolution No. 31181-
091492 was adopted by the Council of the City of Roanoke at a regular meeting held
on-Monday, September ~4, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31181-091492.
VIRGINIA,
A RESOLUTION approving amendments to the Fiscal Year 1992-1993
Budget of the Roanoke Valley Resource Authority as recommended by
report from the City's representatives on the Roanoke Valley
Resource Authority Board, dated September 14, 1992.
WHEREAS, by Resolution No. 30950-040692, adopted April 6,
1992, City Council approved the Annual Budget of the Roanoke Valley
Resource Authority for Fiscal Year 1992-1993 as required by Section
5.9 of the Roanoke Valley Resource Authority Members Use Agreement,
dated October 23, 1991, between the City of Roanoke, Roanoke County
and the Town of Vinton; and
WHEREAS, by report dated September 14, 1992, to City Council,
the City's representatives on the Board of the Roanoke Valley
Resource Authority have recommended approval of amendments to the
Annual Budget for Fiscal Year 1992-1993, such amendments relating
in particular to capital revenues and capital expenditures; and
WHEREAS, this Council is desirous of approving the
recommendations of the City's representatives of the Roanoke Valley
Resource Authority Board;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. In accordance with Section 5.9 of the Roanoke Valley
Resource Authority Members Use Agreement, dated October 23, 1991,
the City of Roanoke hereby approves amendments to the Roanoke
Valley Resource Authority Annual Budget for Fiscal Year 1992-1993,
such amendments relating in particular to capital revenues and
capital expenditures as more particularly set forth in the report
from the City's representatives on the Roanoke Valley Resource
Authority Board, dated September 14, 1992.
2. The City Clerk is directed to forward an attested copy of
this Resolution to the Chlef Executive Officer for the Roanoke
Valley Resource Authority.
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1992
Honorable Mayor and Members
Roanoke City Council
Subject: Capital Budget Approval -
Roanoke Valley Resource Authority
I. Background:
User Agreement dated October 1991, between Roanoke
City, Roanoke County, and the Town of Vinton requires
the approval of the charter member jurisdictions of the
Annual Operating Budget and the Capital Budget. Fiscal
year 1992-93 Annual Operating budget has been approved
by the charter member jurisdictions.
$33~830~000 of revenue bonds were sold by the Roanoke
Valley Resource Authority (Authority) on August 19,
1992, at an effective interest rate of 5.99 percent in
accordance with the approvals also previously granted
by the charter member jurisdictions.
Disposition of the bond proceeds are anticipated as
follows:
Principal Bond Amount
Less Issue Discount
Plus Discount Interest
Net Bond Proceeds Available for
Capital Improvements
Add Interest Income Anticipated
Total Funding Available for
Capital Improvements
$33,830,000.00
(889,099.15)
81~043.78
$33,021,944.63
392~060.00
$33,414,004.63
Debt Service Schedule is provided by Attachment A.
First payment is due September 1, 1994, in the amount
of $1,940,999.92
Capital Budget in the amount of $33~414~005, as further
outlined in the attached August 20, 1992 report,
labeled Attachment B, to the Authority was approved by
the Authority contingent upon approval by the charter
member jurisdictions.
Honorable Mayor and Council
September 14, 1992
Page 2
II. Issues:
A. ADDroval of Capital Budget
B. Fundinq
C. Revenue
D. Timinq
III. Alternatives:
City Council approve the Capital Budget of the
Authority in the amount of $33~414,005 as outlined by
Attachment B to this report.
Approval of the Capital Budqet will be granted by
the City as required by the User Agreement.
2. Fundinq will be provided by the bond issue.
Revenue for debt service is anticipated to come
from user fees after the new landfill opens in the
fall of 1993.
Timinq will allow the Authority to enter into
construction contract by mid-September.
B. City Council disapprove the recommended budget.
Approval of the Capital Budqet will not be granted
and no contracts can be awarded.
Fundinq is a moot issue until any disagreements
are resolved.
Revenue to support debt service cannot be obtained
until facilities are ready for operation.
Timinq would be very tight to resolve any
disagreements and still be operational by the end
of 1993.
Honorable Mayor and Council
September 14, 1992
Page 3
IV.
Recommendation: Council approve the Capital Budget of the
Roanoke Valley Resource Authority in the amount of
$33,414,005,00 to allow construction contracts to be awarded
for necessary capital improvements as outlined in
Attachment B.
Respectfully submitted,
by: City Representatives,
Roanoke Valley Resource Authority Board
pr
Attachments
cc:
City Attorney
Director of Finance
Chief Executive Officer,
Roanoke Valley Resource Authority
Roanoke Vailey Roa~rce Authority
SoLid Waste Syitm Rever~e Bond~, Seriee 1992
FirmL Pricing ResuLts
NET DEBT SERVICE SCHEDULE
DATE DEET SERVICE CIF DRAWS DSE CA$#FLO~ #EW BET D/$
9/01/1992
9/01/1993 1,90~,528.78 1,90~,528.78
9/01/1994 2,933,685.00 911,742.50 E0,762.68 1,9~0,999.82
9/01/1995 2,9~3,267.50 161,685.36 2,771,762.16
9/01/1997 2,932,097.50 161,~85.36 2,770,612.16
9/01/1998 2,933,367.50 161,685.36 2,771,862.16
9/01/1999 2,93~,157.50 161,~85.36 2,772,672.16
9/01/2000 2,9~,,032.50 161,~85.36 2,772,567.16
9/01/2002 2,933,332.50
9/01/2003 2,931,932.50
9/01/2004 2,93~,257.50
9/01/2005 2,935,667.50
9/01/2007 2,931,050.00
9/01/2008 2,955,$87.50
9/01/ZD09 Z,932,957.50
9/01/2010 2,933,100.00 161,685.36 2,771,616.6~
- i!116ii~!48S~]6¥i~i i~774i~0i~i~iii!
9/01/2012 2,9~,,562.50 3,097,582.86 (163,020.36)
TOTAL 57,6~7,801.28 2,816,271.28 5,923,5?6.66 ~8,907,953.36
ALex. Brmm & Sons, Inc.
PubLic Finance Department
FILE z BACKUP
8/19/1992 2:22 Pti
4
MEETING DATE: August 20, 1992
SUBJECT: Capital Budget for the Roanoke Valley Resource
Authority
BACKGROUND:
The capital budget for the new Solid Waste System needs
to be approved by the RVRA and then forwarded for approval to
the city of Roanoke, County of Roanoke, and the Town of
Vinton. The attached budget is based upon final pricing which
occurred August 19, 1992.
RECOMMENDATION:
It is recommended that the Authority adopt the attached
capital budget for the Solid Waste System.
Respectfully submitted,
~L~/~ '~,.
Diane D Hyatt
Treasurer
Roanoke Valley Resource Authority
Capital Budget
Revenue Bud et
Interest Income on Bond Proceeds
Revenue Bond Issue Proceeds (Net of Discount)
$ 392,060
33 021 945
$ 33f414f005
Expenditure Budget
Landfill
Transfer Station
Rail Access
Debt Service Reserve
Capitalized Interest Fund
Other Issuance Costs
Contingency
13,083,204
5,260,614
9,000,000
2,936,098
2,487,875
644,894
1,320
33f414~005
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 951-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Ene.
pc:
Mr. Robert E. Glenn, Attorney, Roanoke Valley Cablevision, Inc.,
P. O. Box 2887, Roanoke, Virginia 24001
Mr. Bernard W. Langheim, General Manager, Roanoke Valley Cablevision,
Inc., P. O. Box 13726, Roanoke, Virginia 24034
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. FA. KIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable John W. Warner, Senator
U. S. Senate
325 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Warner:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators..Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Charles S. Robb, Senator
U. S. Senate
493 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Robb:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the' Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2J41
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable James R. Olin
Congressman
U. S. House of Representatives
Room 1314, Longworth House Office Building
Washington, D. C. 20515
Dear Congressman Olin:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable John D. Dingell
Congressman
U. S. House of Representatives
Washington, D. C. 20515
Dear Congressman Dingell:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Edward J. Markey
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Markey:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the
September 14, 1992.
City of Roanoke at
Sincerely,
a regular meeting held
on Monday,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable W. J. Tauzin
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Tauzin:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Dennis E. Eckart
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Eqkart:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely, ~. fO.~-~----
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Thomas J. Manton
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Manton:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending leg-islation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators..Resolution No. 31182-091492 was adopted by
the Council of the
September 14, 1992.
City of Roanoke at
Sincerely,
a regular meeting held on Monday,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Ralph M. Hall
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Hall:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Claude Harris
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Harris:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Norman F. Lent
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Lent:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
D~puty City Clerk
September 17, 1992
File #137-488
The Honorable Matthew J. Rinaldo
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Rinaldo:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators..Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Michael Bilirakis
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Bilirakis:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Jack Fields
Congressman
House of Representatives
Washington, D. C. 20515
Dear Congressman Fields:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
/,_..,~~.~Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Ernest F. Hollings, Senator
U. S. Senate
Washington, D. C. 20510
Dear Senator Hollings:
I am enclosing copy 6f Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
l~puty City Clerk
September 17, 1992
File #137-488
The Honorable Daniel K. Inouye, Senator
U. S. Senate
Washington, D. C. 20510
Dear Senator Inouye:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely, ~O~.~
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Wendell H. Ford, Senator
U. S. Senate
Washington, D. C. 20510
Dear Senator Ford:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable John C. Danforth, Senator
U. S. Senate
493 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Danforth:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the' Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #137-488
The Honorable Bob Packwood, Senator
U. S. Senate
493 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Packwood:
I am enclosing copy of Resolution No. 31182-091492 expressing the support of the
Roanoke City Council for pending legislation providing for regulation of cable
television in the form advocated by local governments, including regulation of rates
charged by cable television operators. Resolution No. 31182-091492 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday,
September 14, 1992.
Sincerely,
Mary F. Parker,' CMC/AAE
City Clerk
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IN THE COUNCIL FOR THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31182-091492.
VIRGINIA,
A RESOLUTION expressing this Council's support for pending
federal legislation regulating cable television.
WHEREAS, following the adoption by the United States Congress
of the Cable Communications Policy Act of 1984, rates for cable
television services have been deregulated in approximately 97% of
all franchise areas including the City of Roanoke; and,
WHEREAS, cable television subscribers in the City have no
opportunity to select between competing cable systems and cable
television rates have risen dramatically since rate deregulation;
and,
WHEREAS, the Cable Television Consumer Protection Act of 1992,
S. 12, has been passed by the United States Senate and the Cable
Television Consumer Protection and Competition Act of 1992, H.R.
4850, has been passed by the United States House of
Representatives, and these two bills are to be reviewed and merged
into a single act by a congressional conference committee; and,
WHEREAS, the pending legislation includes much needed
provisions for regulation of cable television.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. That this Council supports enactment of pending
legislation providing for the regulation of cable television in the
form advocated
rates charged by cable television operators.
2. The City Clerk is directed to forward a copy of
resolution to Senator John Warner, Senator Charles S.
by local governments including regulation of the
and every other member
ATTEST:
Representative Jim Olin,
Congressional delegation.
this
Robb,
of the Virginia
City Clerk.
David A. Bowers
Mayor
Beverly T. Fitzpatrick, Jr.
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
September 14, 1992
Council Members:
Elizabeth T. Bowies
James G. Harvey, II
Delvis O. "Mac" McCadden
Howard E. Musser
William White, Sr.
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
As you may be aware, Congress is currently considering cable television legislation
which would include provisions for the regulation of rates charged by cable
television operators. The Senate and the House of Representatives have each passed
different cable television regulation bills which are to be reviewed and merged into
a final cable television bill by a conference committee.
Although the legislation is apparently not yet in final form, I believe that it is
important that our Council formally support the regulation of cable television.
Therefore, attached for your consideration is a proposed resolution stating this
Council's support for legislation pending in the United States Congress that would
provide for additional regulation of cable television rates and services in the form
advocated by local governments.
Thank you for your consideration of this matter.
Council Member
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pc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #514
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending authorization to file all necessary applications, on behalf
of the City of RoAnoke, to permanently alter by closure Maitland Avenue, N. W.,
between Williamson Road and Woodbury Street, was before the Council of the City of
Roanoke at a regular meeting held on Monday, September 14, 1992.
On motion, dniy seconded and unanimously adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. Oscar Hollar, 5121 Woodbury Street, N. W., Roanoke, Virginia 24012
Sovran Bank, 302 S. Jefferson Street, Roanoke, Virginia 24011
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. Willard N. Claytor, Director of Real Estate Valuation
Ms. Doris K. Layne, Real Estate Appraiser Aide
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
· Mr~. 'W. Robert Herbert
Page 2
September 17, 1992
pc:
Mr. John R. Marlles, Chief, Community Planning
Mr. Edward R. Tucker, City Planner
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Rawleigh W. Quarles, Fire Chief
Mr. M. David Hooper, Police Chief
Ms. Wanda B. Reed, Manager, Emergency Services
Roanoke, Virginia
Septembar 14, 1992
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Request from the City Manager for authorization
to file all necessary applications, on behalf of
the City of Roanoke, to permanently alter by
closure Maitland Avenue, N.W. between Williamson
Road and Woodbury Street
Backqround:
Request from Mr. Oscar Hollar, 5121 Woodbury Street,
N.W., was made to City Engineering Department to
investigate the possibility of making some type of
traffic safety improvement at the intersection of
Maitland Avenue and Williamson Road, N.W. In
particular, Mr. Hollar suggested barricading a portion
of Maitland Avenue between Williamson Road and Woodbury
Street (see attached diagram).
Petition supporting Mr. Hollar's request was signed by
48 of the residents of Woodbury Avenue and Hearthstone
Road, as well as the 2 businesses nearest the
intersection, Sovran Bank and Monticello Manor.
Traffic safety was a concern at this location due to
the limited visibility that Woodbury Avenue motorists
have of vehicles turning from southbound Williamson
Road to westbound Maitland Avenue. Topography of this
intersection creates less than desirable sight
distance.
City Manager requested authorization from City Council
on February 25, 1991 to file all necessary applications
on behalf of the City of Roanoke, to alter by closure
with barricades, Maitland Avenue, N.W. between
Williamson Road and Woodbury Street. Council concurred
in this request.
Members of City Council
Page 2
II.
City Planning Commission approved the closure by
barricade of Maitland Avenue between Williamson Road
and Woodbury Street for a trial period of six months,
at their meeting on July 3, 1991.
City Council authorized this temporary closure by
barricade at its meeting on August 12, 1991, also
adopted on second reading on August 26, 1991 by
Ordinance No. 30647-82691.
G. Barricades were installed on September 11, 1991.
Current Situation:
A.
Traffic accidents reported indicate that from the time
of the closure on September 11, 1991 through June 30,
1992, there were no accidents reported at the
intersection of Maitland and Woodbury. Additionally,
there were no accidents created by southbound
Williamson Road vehicles turning onto Woodbury (instead
of Maitland) nor by motorists turning from Woodbury
(instead of Maitland) onto Williamson.
Traffic volume on Maitland Avenue was recorded on
December 18, 1990, several months prior to the closure.
This volume was 2,400 vehicles per day. The traffic
volume was again recorded on February 25, 1992, nearly
six months after the closure. This volume was 800
vehicles per day.
The closure therefore reduced the volume by two-thirds.
It was not anticipated that this reduction would be so
significant. One factor may be the difficult right
turn from Williamson onto Woodbury. However, if
closure is made permanent, the right turn will be
reconstructed to be less severe, which may promote the
return of some of this traffic to Maitland Avenue.
Temporary barricade, based upon this information, as
well as field observations, appears to have been
successful. Original petitioner, Mr. Hollar, also
advises the City that the barricades work very well and
have increased the safety of this intersection.
Members of City Council
Page 3
III.
IV.
Permanent closure would result in partial
reconstruction of the intersection which would
necessitate removal of the Maitland Avenue pavement
between Williamson Road and Woodbury Street,
construction of an improved turning radius from
southbound Williamson Road for right turns onto
Woodbury Street, and seeding of all disturbed areas.
Issues:
A. Traffic safety
B. Petitioners
C. Traffic
D. Cost
Alternatives:
A. Approve the request by motion, thereby authorizing the
City Manager to apply, on behalf of the City of
Roanoke, to file all necessary applications to
permanently alter by closure, Maitland Avenue, N.W.
between Williamson Road and Woodbury Street.
Traffic safety should be improved, if subsequent
Planning Commission and City Council actions are
favorable.
2. Petitioner's request would be supported.
Traffic, if plan is implemented, could turn at
Woodbury Street, an added travel distance of less
than 100 feet on Williamson Road. An improved
turning radius would be constructed.
Cost would be minimal, if plan is implemented.
Reconstruction of the intersection would be done
within operating budget and would not require
permanent barricades.
B. Deny the request by motion.
Members of City Council
Page 4
1. Traffic safety would not be improved.
2. petitioner's request would not be supported.
3. Traffic would return to the same as before the
barricades were installed.
4. Cost is not an issue.
V. Recommendation:
ApDrove Alternative A by motion, thereby authorizing the
City Manager to file all necessary applications on behalf
of the City of Roanoke to alter by permanent closure,
Maitland Avenue, N.W. between Williamson Road and Woodbury
Street.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:jrm
Attachment: Map
copy:
City Attorney
Director of Finance
Director of Public Works
Director of Public Safety
Chief of Community Planning
Chief of Police
Fire Chief
Emergency Services Coordinator
City Engineer
Traffic Engineer
Mr. Oscar Hollar
F'OR
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #60-236-246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31183-091492 amending and reordaining certain
sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation
of $1,8§2,06§. 14, in connection with additional funds awarded to the Fifth District
Employment and Training Consortium by the Governor's Employment and Training
Department for planned programs to be implemented and new programs to be initiated
by the Consortium's Policy Board and Private Industry Council. Ordinance No.
31183-091492 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1992.
Sincerely, ~a~
Mary F. Parker, CMC/AAE
City Clerk
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Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Development
Mr. Howard R. Bullen, Acting Administrator, Fifth District Employment and
Training Consortium
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
1992-93
emergency.
WHEREAS, for the
Government of
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of September, 1992.
No. 31183-091492.
AN ORDINANCE to amend and reordain certain sections of the
Consortium Fund Appropriations, and providing for an
usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Consortium Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Fifth District Employment & Training Consortium -
FY92 (1-10) .....................................
Fifth District Employment & Trainina Consortium -
11 ....
FY93 ( -92) ....................................
Revenue
Fifth District Employment ~?ining Consortium -
FY92 (93-94) ............. ~ ...................
Fifth District Employment & ~aining Consortium -
FY93 (95-100) .................................
1) Apple Ridge Farms
2) City of Salem
3) Dabney Lancaster
Community C ]!ege
4) Roanoke City D'~nools
Alternative Ed.
5 ) TAP
6) Funding Authority
7) Wages
(034-054-9265-8480) $ 4,484
(034-054-9265-8479) 32,700
(034-054-9265-8232) 65,389
(034-054-9265-8156) 54,608
(034-054-9265-8172) 199,327
(034-054-9265-9990) 87,466
(034-054-9285-8050) 9,972
$2,628,309
1,745,705
$2,628,309
$1,745,705
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #184-323
Mr. James C. Stephens
6788 Carefree Lane, N. W., Apt. 48
Roanoke, Virginia 24019
Dear Mr. Stephens:
I am enclosing copy of Resolution No. 31184-091492 approving the granting of a leave
of absence for educational purposes to you, for the period of January 2, 1993
through December 31, 1993, for the purpose of meeting requirements for a Master's
Degree in Library and Information Science from the University of North Carolina at
Greensboro. Resolution No. 31184-091492 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F, PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #184-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31184-091492 approving the granting of a leave
of absence for educational purposes to James C. Stephens, Library Associate, in the
Downtown Library, for the period of January 2, 1993 through December 31, 1993,
for the purpose of meeting requirements for a Master's Degree in Library and
Information Science from the University of North Carolina at Greensboro. Resolution
No. 31184-091492 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director, Human Development
Ms. Beverly A. James, City Librarian
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31184-091492.
VIRGINIA,
A RESOLUTION approving the granting of a leave of absence for
educational purposes to James C. Stephens, an employee of the City
Library.
BE IT RESOLVED by the Council of the City of Roanoke that this
Council APPROVES the granting of a leave of absence to James C.
Stephens, Library Associate, in the Downtown Library, for the
period of January 2, 1993 through December 31, 1993, for the
purpose of meeting the requirements for a Master's Degree in
Library and Information Science from the University of North
Carolina at Greensboro, such approval, however, being made
expressly subject to said employee's written agreement to abide by
each and every term and provision of S2-45, Code of the City of
Roanoke (1979), as amended, and such rules and regulations as may
be promulgated by the City Manager; such written agreement to be
approved as to form by the City Attorney.
ATTEST:
City Clerk.
September 14, 1992
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: EDUCATIONAL LEAVE
I. BACKGROUND
Leave of Absence for Educational Programs, Code of Roanoke
{1979)~s amended, Chapter 2, Section 2-45, states in part:
Leave of Absence, not to exceed twelve consecutive months
for educational purposes, can be granted a City employee
upon approval by the City Manager and Council.
Course of study will, in the opinion of the City
Manager, be of continuous benefit to the City in the
employee's performance.
Employee granted such leave shall be compensated in an
amount not exceeding fifty percent (50%) of the rate of
compensation received by the employee at the commencement
of the leave.
o
Employee shall agree to remain in the employment of the
City for a period of ~-~ree (3) consecutive years following
termination of the leave:
Should employee terminate his employment with the
City within the three-year period, he will reimburse
the City for all compensation paid to him during the
leave.
Not more than one employee of the City shall be granted
or be on educational leave at any one time, and his duties
and responsibilities must be adequately performed by another
person employed by the City.
II. CURRENT SITUATION
City Library has an employee who is requesting educational
leave for the purpose of obtaining a Master's Degree in Library
and Information Science.
James C_~. Stephens~ Library Associate, has applied to the
University of North Carolina at Greensboro for admission into
the graduate program in library and information science.
a)
To complete the requirements and obtain the Master's
Degree in Library and Information Science on a full
time basis requires a minimum of one year.
{1) James C. Stephens has been employed with the City
of Roanoke since September, 1990.
{2) Requestin~ leave beginning January 2, 1993
through December 31, 1993.
III.
ISSUES
A. Benefit to City
B. Coverage of Duties and Responsibilities
C. Compliance with City Code
D. Budget
IV. ALTERNATIVES
Ao
Approve Leave of Absence for Educational Purposes for an
employee of th~-City Library.
o
Benefit to City - Upgrade Library's educational standards:
a) Not all librarians employed by the City hold the Master's
Degree of Library and Information Science.
b) Employee will be better trained for his current position.
c) Employee will be better educated to fill any librarian
positions which may become vacant.
Coverage of Duties and Responsibilities - Will be handled
as follows:
a)
Workload will be taken up by floaters and other people
in the department.
Compliance with City Code - Request complies with Chapter 2,
Section 2-45 of the Code of the City of Roanoke.
Budget - One-half salary for Mr. Stephens for 26 pay
periods will amount to $9,425.00
2
B. Do not approve Leave of Absence for Educational Purposes for an
employee of the City ~brary.
Benefit to City - There will be no benefit to the City; and
the Department's educational standards will not be upgraded.
a)
City Library would still have only fourteen (14) employees
with Master's Degree.
o
b) Fewer employees to consider for filling Library positions
requiring a Master's Degree which may become vacant.
Coverage of Duties and Responsibilities - Not applicable.
Compliance with City Code - Chapter 2, Section 2-45, Leave
of Absence for Educational Purposes, would not be met.
4. No change.
V. RECOMMENDATION
Ao
Approve Leave of Absence for Educational Purposes for one employee
of the City Li~-Fary. (Alternative A.)
1. James C. Stephens, Library Associate.
Authorize City Manager to enter written agreement establishing
terms and conditions of educational leave with Mr. Stephens.
WRH/JDR/BAJ/js
Respectful 1 y submitted,
W. Robert Herbert
City Manager
c: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Development
Beverly A. James, City Librarian
Diane S. Akers, Budget Administrator
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #236-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31186-091492 accepting a Library Services and
Construction Act (LSCA) Title I Grant, in the amount of $6,825.00, to be used for
enhanced library services for the visually impaired and physically handicapped.
Resolution No. 31186-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely, ~D~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director, Human Development
Ms. Beverly A. James, City Librarian
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31186-091492.
VIRGINIA,
A RESOLUTION accepting a Library Services and Construction Act
(LSCA) Title I Grant for the Roanoke City Public Library.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant to the City of a Library Services and
Construction Act (LSCA) Title I Grant in the amount of $6,825.00,
to be used for enhanced library service for the visually impaired
and physically handicapped, as more particularly set forth in the
September 14, 1992, report of the City Manager to this Council, is
hereby ACCEPTED.
2. That the City Manager, or the Assistant City Manager, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #60-236-323
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31185-091492 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for the appropriation
of $6,825.00, in connection with acceptance of a Library Services and Construction
Act (LSCA) Title I, Subregional Library for the Blind Grant to be used for enhanced
library service for the visually impaired and physically handicapped. Ordinance No.
31185-091492 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Development
Ms. Beverly A. James, City Librarian
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF RO~NOKEv VIRGINIA
The 14th day of September, 1992.
No. 31185-091492.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Parks, Recreation and Cultural
Federal LSCA Title I Blind 5-93 (1-6) .............
Revenue
Parks, Recreation and Cultural
Federal LSCA Title I Blind 5-93 (7) ...............
1) Temporary
Employee Wages
2) FICA
3) Administrative
Supplies
4) Training and
Development
5) Maintenance -
Equipment
6) Other Equipment
7) Federal LSCA
Title I Blind -
5-93
(035-054-5112-1004) $ 2,446
(035-054-5112-1120) 188
(035-054-5112-2030) 500
(035-054-5112-2044) 491
(035-054-5112-2048) 900
(035-054-5112-9015) 2,300
(035-035-1234-7123) 6,825
$ 37,667
6,825
$ 37,667
6,825
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
September 14, 1992
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT {LSCA) TITLE I, SUBREGIONAL
LIBRARY FOR THE BLIND GRANT
I. BACKGROUND
Federal aid through an LSCA Title I Grant for ~6~825 has been
approved for the Roanoke City PublTc Library by the Virginia
State Library and Archives.
B. City Library is a Subregional Library for the visually and
physically impaired residents of the Fifth Planning District.
1. Virginia currently has nine subregional libraries.
C. Grant will fund staff training~ equipment~ supplies and extra
help staff.
II. CURRENT SITUATION
A. Library seeks to enhance services to library special populations
through its Outreach Services Unit.
B. Library Administration recommends that the Subregional Grant
of $6~82~-~-~.'
Purchase additional supplies for existing automated circulation
system.
Continue staff training on the Reader Enrollment and Distribu-
tion System (READS), the automated circulation system of the
National Library Service for the Blind and Physically Handi-
capped, The Library of Congress.
Continue the hours of an existing part-time Library Assistant
to maintain the talking book collection and automate equipment
files.
4. Maintain existing equipment.
Install uninterruptible power supply and upgrade current phone
system.
III.
ISSUES
A. Enhanced service to the visually and physically impaired.
B. Budget concerns.
C. Compliance with regulations.
IV.
ALTERNATIVES
A. Accept the LSCA Title I Subregional Library for the Blind
Grant and appropriate ~6~825 to accounts to be established
in the Grant Fund.
Enhanced service to the visually and physically impaired.
Staff will be able to fill requests for talking books and
machines more efficiently and National Library Service
Standards for automation will be met.
Budget concerns.
Library budget will be increased without additional cost
to the City.
Compliance with regulations.
Grant must be expended by May 1, 1993.
B. Do not accept the LSCA Title I Subregional Library for the
Blind Grant and do not appropriate $6,825 in the Grant Fund.
Enhanced service to the visually and physically impaired.
Service would remain at the present level and National
Library Service Standards will not be met.
2. Budget concerns.
Not an issue.
Compliance with regulations.
Not an issue.
RECOMMENDATION
City Council concur with Alternative A and accept the LSCA
Title I Subregional Library for the Blind Grant in the amount
of }6,825 and appropriate the funds to the following accounts
to be established in the Grant Fund:
1. $ 491
2. $ 5oo
3. $2,446
4. $ 188
5. $ 900
6. $2,300
to Training and Development, #035-054-5112-2044
to Administrative Supplies, #035-054-5112-2030
to Temporary Employee Wages, #035-054-5112-1004
to FICA, #035-054-5112-1120
to Maintenance-Equipment, #035-054-5112-2048
to Other Equipment #035-054-5112-9015
2
B. Establish a revenue estimate of $6~825 for the Subregional
Grant in the Grant Fund.
C. Authorize the City Manager or his designee to execute the
necessary documents accepting the Grant for the Roanoke City
Public Library.
Respectful ly submitted,
W. Robert Herbert
City Manager
WRH/JDR/BAJ/js
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Beverly A. James, City Librarian
3
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 951-2~41
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #102-405
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31188-091492 authorizing you to enter into
engineering services contracts with Hayes, Seay, Mattern and Mattern, in the
amount of $212,959.00, and Mattern and Craig, Consulting Engineers and
Surveyors, in the amount of $134,200.00, for providing preliminary cost estimates,
design and construction contract administration, in connection with certain bridge
repair and maintenance projects. Resolution No. 31188-091492 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 14,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Earl Sturgill, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981 -.2.541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #102-405
Mr. Steven J. Chapin
Structural Engineer
Hayes, Seay, Mattern and Mattern
P. O. Box 13446
Roanoke, Virginia 24034
Dear Mr. Chapin:
I am enclosing copy of Resolution No. 31188-091492 authorizing the City Manager to
enter into engineering services contracts with Hayes, Seay, Mattern and Mattern,
in the amount of $212,959.00, and Mattern and Craig, Consulting Engineers and
Surveyors, in the amount of $134,200.00, for providing preliminary cost estimates,
design and construction contract administration, in connection with certain bridge
repair and maintenance projects. Resolution No. 31188-091492 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 14,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #102-405
Mr. Steven A. Campbell, Engineer
Mattern and Craig
Consulting Engineers and Surveyors
701 First Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Campbell:
I am enclosing copy of Resolution No. 31188-091492 authorizing the City Manager to
enter into engineering services contracts with Hayes, Seay, Mattern and Mattern,
in the amount of $212,959.00, and Mattern and Craig, Consulting Engineers and
Surveyors, in the amount of $134,200. O0, for providing preliminary cost estimates,
design and construction contract administration, in connection with certain bridge
repair and maintenance projects. Resolution No. 31188-091492 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 14,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31188-091492.
VIRGINIA,
A RESOLUTION authorizing the City Manager to enter into
engineering services contracts with certain engineering firms,
providing for preliminary cost estimates, design and construction
contract administration, in connection with certain bridge repair
and maintenance projects, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and to attest, respectively, an engineering services
contract with Hayes, Seay, Mattern & Mattern, for the provision by
such firm of preliminary cost estimates, design and construction
contract administration, relating to certain bridge repair and
maintenance projects, as more particularly set forth in the
September 14, 1992, report of the City Manager to this Council, in
the amount of $212,959.00.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an engineering services contract
with Mattern & Craig, Consulting Engineers and Surveyors, for the
provision by such firm of preliminary cost estimates, design and
construction contract administration, relating to certain bridge
repair and maintenance projects, as more particularly set forth in
the September 14, 1992, report of the City Manager to this Council,
in the amount of $134,200.00.
3. The form of the contract with each firm shall be approved
by the City Attorney.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #60-102-405
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31187- 091492 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for appropriation of
$347,159.00 from General Revenue to Streets and Bridges Bridge Repair/
Replacement Engineering, in connection with award of engineering services contracts
with Hayes, Seay, Mattern and Mattern, in the amount of $212,959.00, and Mattern
and Craig, Consulting Engineers, in the amount of $134,200.00, for providing
preliminary cost estimates, design and construction contract administration, in
connection with certain bridge repair and maintenance projects. Ordinance No.
31188-091492 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1992.
Sincerely, f~/t$-~(--~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Earl Sturgill, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of September, 1992.
No. 31187-091492.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the city of Roanoke, an emergency is declared to
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Streets and Bridges $ 8,651,733
Bridge Repair/Replacement Engineering (1) ............ 347,159
1)
Appropriation
from General
Revenue
(008-052-9548-9003) $ 347,159
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
Roanoke, Virginia
September 14, 1992
Honorable Mayor & Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BRIDGE REPAIR & MAINTENANCE PROJECTS
I. Background:
City of Roanoke Bridge Inspection Program has revealed that some bridge
structures in the City are in need of significant maintenance to retard
deterioration and avoid future repair/replacement costs due to continu-
ous deterioration.
En~ineerin~ Department has reviewed previous Bridge Inspection Reports
and especially the last Annual Report of 1991 to determine which
structures require attention first.
Co
Review Process indicates that there are eight (8) bridge structures that
are prime candidates for major repairs or total replacement. They are
as follows:
Structure No. 1822 located on Main St. and crossing Roanoke River
and N&W Railway.
Structure No. 8064 located on 9th Street and crossing Roanoke
River.
Structure 8042 located on Shenandoah Ave. and
crossing a major branch.
Structure No. 8060 located on Centre Ave. and
crossing a major branch east of 24th St.
Structure No. 8003 located on Jefferson St. and crossing the N&W
Railway.
6. Structure No. 8038 located on Broadway St. and crossing Ore Branch.
7. Structure No. 8061 located on Hollins Road and crossing Lick Run.
8. Structure No. 8052 located on Craig Robertson Road and crossing
Garnand Branch.
II. Current Situation:
ao
Request for Professional Services with Qualifying proposals was adver-
tised in the Roanoke Times & World News on May 24, 1992. The following
consultant engineering firms responded in accordance with the stipula-
tions set forth in the advertisement:
Honorable Mayor and Members of City Council
RE: Bridge Repair & Maintenance Projects
September 14, 1992
Page 2
Mattern & Craig, Inc., Consulting Engineers and Surveyors, of
Roanoke, Virginia
Hayes, Seay, Mattern & Mattern, Inc., Engineers and Planners, of
Roanoke, Virginia
HDR Engineering, Inc., of Virginia Beach, Virginia
Co
Personal Interviews of all three firms were held in the Office of the
City Engineer on July 10, 1992, with the following persons representing
the City on the Review committee:
1. Charles M. Huffine, P.E., City Engineer
2. Philip C. schirmer, P.E., L.S., Civil Engineer I
3. Earl Sturgill, Civil Engineer I & Project Manager
Interview Process following presentation of proposals confirmed that
both Mattern & craig, Inc. and Hayes, Seay, Mattern & Mattern, Inc.,
were equally qualified to perform the work based on the following crite-
ria:
1. Familiarity with the bridge structures and the scope of work
necessary to rehabilitate them to adequate safety standards.
2. Prior experience with similar types of projects.
3. Professional staff with sufficient technical personnel and equip-
ment to perform the work to meet City schedules.
4. Accessibility and availability of professional and technical staff
on short notice as may be required.
Do
Review Committee decided to split the eight (8) bridge projects between
Mattern & Craig, Inc. and Hayes, Seay, Mattern & Mattern, Inc. The distri-
bution of projects, description of work, and fee proposal are as follows:
Mattern & Craig, Inc.:
1. Structure No. 8003 located on Jefferson st. and crossing the N&W
Railway. Phase I preliminary and cost estimate only. $28,800.00
Structure No. 8038 located on Broadway St. and crossing Ore Branch.
Phase I preliminary and cost estimate only. $23,100.00
Structure No. 8061 located on Hollins Road and crossing Lick Run.
Phase I preliminary and cost estimate only. $30,700.00
Structure No. 8052 located on Craig Robertson Road and crossing
Garnand Branch. All phases design through construction contract
administration. $51,600.00
Total Contract Amount $134,200.00
Honorable Mayor and Members of City Council
RE: Bridge Repair & Maintenance Projects
September 14, 1992
Page 3
Hayes, Seay, Mattern & Mattern:
Structure No. 1822 located on Main St. and crossing Roanoke River and
N&W Railway. Phase I preliminary and cost estimate only.
$35,662.00
Structure No. 8064 located on 9th St. and crossing Roanoke River.
Phase I preliminary and cost estimate only. $19,681.00
Structure No. 8042 located on Shenandoah Ave. and crossing a major
branch. All phases design through construction contract adminis-
tration. $70,181.00
Structure No. 8060 located on Centre Ave. and crossing a major branch
east of 24th St. All phases design through construction contract
administration. $62,335.00
Extra services for Shenandoah and Centre
Hydraulic Analysis
Phase I Environmental Assessments
$15,300.00
9,800.00
Total Contract Amount $212,959.00
NOTE: Phase I, where noted, consists of preliminary studies to determine
what maintenance work is needed and provide a good cost estimate for the
work. Phases II and III for work remaining on five (5) structures will be
negotiated at later dates as funds for repairs become available.
III.
Issues in Order of Importance:
A. Engineering Concerns in maintaining adequate safety to the traveling
public.
B. Reasonableness of Fees proposed by both firms.
C. Available Funds
IV. Alternatives for providing the necessary work are:
Award engineering services contracts to Mattern & Craig, Inc., Consulting
Engineers & Surveyors of Roanoke, Virginia, in the amount of $134,200.00
and to Hayes, Seay, Mattern & Mattern, Inc., Engineers and Planners of
Roanoke, Virginia, in the amount of $212,959.00.
Engineering Concerns will be met by providing proper planning for con-
tinued safety to the traveling public as the repairs are made.
Negotiated Fees with both firms are reasonable in accordance with the
Scope of Work involved and with VDOT standards for estimating fees.
Availability of Funds exist in the Capital Fund Interest and the
transfer to capital fund accounts.
Honorable Mayor and Members of City Council
RE: Bridge Repair & Maintenance Projects
September 14, 1992
Page 4
B. Do not award engineering services contracts to Mattern & Craig, Inc., in
the amount of $134,200.00 or to Hayes, Seay, Mattern & Mattern, Inc., in
the amount of $212,959.00.
En~ineerin~ Concerns will not be met as the eight (8) bridge struc-
1. tures will continue to deteriorate and safety to the traveling public
will not be maintained.
2. Reasonableness of Fees will not be an issue at this time.
3. Availability of Funds will not be an issue at this time.
Recommendation is that the city:
A. Award engineering services contracts to Mattern & Craig, Inc., Consulting
Engineers & Surveyors, in the amount of $134,200.00 and to Hayes, Seay,
Mattern & Mattern, Inc., in the amount of $212,959.00 in form acceptable to
the City Attorney.
B. Authorize the Director of Finance to transfer funds as shown below to a new
capital account to be entitled "Bridge Repair/Replacement Engineering":
Capital Fund Interest Account $ 66,929.00
Transfer to Capital Fund Account 280,230.00
TOTAL TRANSFKR ~347~159.00
WRH/Es/fm
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Public Works
Director of utilities & Operations
Director of Public Safety
Manager, Budget & Operations
city Engineer
Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #57
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31189-091492 approving issuance of Change
Order No. 2 to the City's contract with S. R. Draper Paving Company, in the amount
of $29,850.00, for installation of brick sidewalks in the 800 and 900 blocks of
Campbell Avenue, S. W., for a total contract amount, including Change Order No. 2,
of $267,072.00. Ordinance No. 31189-091492 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Jan G. Bruce, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #57
Mr. M. Wayne Hylton, Jr.
Vice President
S. R. Draper Paving Co., Inc.
4742 Old Rocky Mount Road
Roanoke, Virginia 24014
Dear Mr. Hylton:
I am enclosing copy of Ordinance No. 31189-091492 approving issuance of Change
Order No. 2 to the City's contract with S. R. Draper Paving Company, in the amount
of $29,850.00, for installation of brick sidewalks in the 800 and 900 blocks of
Campbell Avenue, S. W., for a total contract amount, including Change Order No. 2,
of $267,072.00. Ordinance No. 31189-091492 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 14, 1992.
f"x~ ,~ --.~,Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1992.
No. 31189-091492.
AN ORDINANCE approving the City Manager's issuance of Change
Order No. 2 to the City's contract with S.R. Draper Paving Company,
for new concrete sidewalks, entrances and curbs; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, Change Order No. 2 to the
City's contract with S.R. Draper Paving Company for new concrete
sidewalks, entrances and curbs, as more fully set forth in report
to this Council dated September 14, 1992.
2. Such Change Order shall provide for the following changes
in the work to be performed:
ORIGINAL CONTRACT AMOUNT $ 233~622.00
CONTRACT AMOUNT INCLUDING
CHANGE ORDER NO. 1 $ 237~222.00
CHANGE ORDER NO. 2:
Installation of historic star
brick sidewalks in the 800 and
900 Blocks of Campbell Avenue $
CONT~ACT AMOUNT INCLUDING CHANGE
ORDE~ ~0. 2 $
Additional time required for Change
Order No. 2 None.
29~850.00
267~072.00
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1992
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Change Order No. 2
New Concrete Sidewalks,
Entrances, and Curbs
Bond Issue - Phase VI
Roanoke, Virginia
Backqround:
City Council, at its March 16, 1992 meeting,
awarded a contract to S. R. Draper Paving Company
in the amount of $233,622.00.
Contract awarded was $65,175.00 above the low bid,
due to good unit prices, which would allow for
additional curb and sidewalk.
Change Order No. 1 was issued in the amount of
$3,600.00 for three (3) tree grates.
Citizens on the north side of the 900 Block of
Campbell Avenue have requested that the star brick
sidewalks be retained and extended in to the 800
Block.
II.
Issues:
A. Historic star brick sidewalks
B. Amount of change order
C. Fundinq
Page 2
III.
Alternatives:
Approve Change Order No. 2 to the Contract with
S. R. Draper Paving Company in the amount of
$29,850.00 for installation of brick sidewalks in
the 800 and 900 Blocks of Campbell Avenue, S.W.
Historic star brick sidewalks will be
retained.
Amount of change order is reasonable.
Fundinq for Change Order #2 exists within the
existing contract and no additional funding
is needed.
Do not approve Change Order No.
1.
Historic star brick sidewalks will be
replaced with concrete and the bricks will be
retained by the City for future use.
Amount of change order would not be an issue.
Fundinq would be used for additional curb and
sidewalk·
IV.
Recommendation is that City Council concur with
Alternative "A" and approve Change Order No. 2 to the
contract with S. R. Draper Paving Company in the amount
of $29,850.00.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGB/mm
cc:
City Attorney
Director of Finance
Director of Public Works
Office of Management & Budget
City Engineer
Construction Cost Technician
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia .TA011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File //144-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31190-091492 accepting the bid submitted by
Handy Dump, Inc., to provide bulk container collection service for a period of one
year, at a cost of $11.00 per unit, per pick-up, and to rent bulk collection units, as
needed, at a cost of $15.00 per unit, per month; and rejecting all other bids made
to the City. Resolution No. 31190-091492 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Wiliiam F. Clark, Director, Public Works
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #144
Ms. Diane Stewart
Division Manager - Sales
Waste Management of Virginia - Blue Ridge
P. O. Box 1449
Salem, Virginia 24153
Dear Ms. Stewart:
I am enclosing copy of Resolution No. 31190-091492 accepting the bid submitted by
Handy Dump, Inc., to provide bulk container collection service for a period of one
year, at a cost of $11.00 per unit, per pick-up, and to rent bulk collection units, as
needed, at a cost of $15.00 per unit, per month; and rejecting all other bids made
to the City. Resolution No. 31190-091492 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 14, 1992.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed bulk container collection
service.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #144
Mr. Leman Dudley, President
Handy Dump, Inc.
1132 River Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Dudley:
I am enclosing copy of Resolution No. 31190-091492 accepting the bid submitted by
Handy Dump, Inc., to provide bulk container collection service for a period of one
year, at a cost of $11.00 per unit, per pick-up, and to rent bulk collection units, as
needed, at a cost of $15.00 per unit, per month; and rejecting all other bids made
to the City. Resolution No. 31190-091492 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 14, 1992.
f-~ ~ ~'Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1992.
No. 31190-091492.
A RESOLUTION accepting a bid made to the City for providing
bulk container collection service; and rejecting all other bids
made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. ' The low bid of Handy Dump, Inc., made to the City,
offering to provide, for a period of one (1) year, bulk container
collection service at a cost of $11.00 per unit, per pick-up, and
to rent bulk collection units as needed at a cost of $15.00 per
unit, per month, which bid is on file in the Office of the City
Clerk, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized to issue the requisite purchase order therefore,
incorporating into said order the City's specifications, the terms
of said bidder's proposal, and the terms and provisions of this
measure, as more particularly set out in a report to this Council
dated September 14, 1992.
3. Any and all other bids made to the City for the aforesaid
service are hereby REJECTED; and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids on Bulk
Container Collection
Service, Bid Nualber
92-7-89
I. Backqround
Bulk Refuse Collection Containers are located
at many City facilities including Parks,
Libraries, Civic Center, Airport, Municipal
Complex, Jail, Water and Health Departments.
These units, most of which are emptied on a
weekly basis, are necessary to provide for
proper collection of solid waste at those
Facilities. There are approximately
seventy-two (72) of those units located
throughout the City.
Bo
Durinq the year, approximately eight (8)
containers are needed to provide for
collection on weekends or special events.
Bulk
Specifications were developed and along with
request for quotations, were sent to five (5)
firms that provide this type of service. A
public advertisement was also published in
the Roanoke Times and World News and Roanoke
Tribune on July 30, 1992.
Bids were received and publicly opened, after
due and proper advertisement in the Office of
General Services, on August 10, 1992. Bid
tabulation is attached.
II. Current Situation
Current contract price is $8.59 per container
for collection and $15.00 per container for
rental.
Bulk Container Collection Service
Bid No. 92-7-89
Page 2
III.
Issues
Two bids were received. Those bids were
evaluated in a consistent manner by
representatives of Solid Waste Management and
General Services.
The lowest responsible bid meeting
specifications was submitted by Handy Dump,
Inc.
License requirements to operate collection
service.
B. Need
C. Specifications compliance.
D. Fund availability.
IV. Alternatives
Award the bid to Handy Dump, Inc. to provide,
for a period of one (1) year, Bulk Container
Collection Service at a cost of $11.00 per
unit, per pick-up and to rent Bulk Collection
Units, as needed at a cost of $15.00 per
unit, per month.
License requirements to operate bulk
container collection service have been
met by Handy Dump, Inc.
Need - Bulk containers are needed to
allow for proper collection of refuse at
various City locations. Rental
containers are needed to address demands
for bulk collection at special events.
Specification compliance - The bid
submitted by Handy Dump, Inc. meets all
required specifications.
Funds are available in FY 92-93 Budget
in Solid Waste Management Department's
Fees for Professional Services Account
No. 001-052-4210-2010.
Bulk Container Collection Service
Bid No. 92-7-89
Page 3
B. Reject all bids
License requirements to operate
collection service would not be an
issue in this alternative.
Need - The need to address Bulk
Collections at City facilities would not
be met by this alternative.
Satisfaction compliance would not be an
issue in this alternative.
Fund availability - designated funds
would not be expended.
V. Recommendation
Council concur with Alternative "A" - award
the bid, to Handy Dump, Inc., to provide, for
a period of one (1) year, Bulk Container
Collection Service at a cost of $11.00 per
unit, per pick-up and to rent Bulk Collection
Containers, as needed, at a cost of $15.00
per unit, per month.
B. Reject other bid.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
CIT~ OF ROANOKE SPECIFICATIONS
BULK CONTAINER SERVICE
BID NUMBER 92-7-89
To contract for Bulk Container Collection Service for
the City of Roanoke: 7--2 containers, more or less weekly.
Service bid will entail dumping seventy-two (72), more
or less, front-loading bulk containers weekly, depending on
the number of months the service is needed. Attached is a
listing of containers, days of week, and months containers
are to be dumped.
Service bid will entail renting approximately eight (8)
bulk containers each year for various weekends and weeks at
different locations, such as parks, swimming pools, etc.
Bids for service will be as follows:
a. Contract service from September 1, 1992 thru August
31, 1993. (12 months)
b. Alternate contract service from September 1, 1992
thru August 31, 1995. (35 months)
Successful bidder must have a license issued by the
City of Roanoke to operate a bulk container collection
service within the City of Roanoke.
Any additional dumping or rental of containers, other
than by the contract, must be provided by the contractor
when requested, and must be paid by the department request-
ing the service at that time.
Ail dumping and rental service requests must be handled
through the contractor awarded the bid.
Department managers may add or delete dumping and
rental service of containers during the contract period.
Bidder must indicate price per unit for rental charges
during contract periods.
Monthly statements are to be mailed to the departments
listed below for the service contract of seventy-two (72),
more or less, containers for the contract period.
1. Civic Center, Mr. Bob Chapman, ~ containers weekly.
2. Virginia State Health Department, Mr. Gene Full,
container weekly.
Bulk Container Specifications
Page 2
3.
4. Water Department,
weekly.
5.
6.
Roanoke Regional Airport Commission,
Mr. Dan Neel, ~ containers weekly.
(2 locations),
Mr. Craig Sluss, ~ container
Steve Mancuso, ~ containers
Valley Metro, Mr.
weekly.
Refuse Collection Department, Mr. Jim McClung,
remaining 54 containers for weeks listed on attach-
ed sheet.
Failure to recognize instructions issued by any
department, pertaining to locating of containers, damages to
containers, sending monthly statements, requests for
service, etc., may result in the termination of this con-
tract.
~- 0 (P ~- {7 ~ 0 0 0 0 0 ~.~-{7 ~ {~ ~'~-0 ~-0 0
MARY F. PARKER
City Clerk
C1TY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 21, 1992
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 14, 1992, Resolution No. 31190-091492 accepting the bid of Handy Dump,
Inc., to provide bulk container collection service for a period of one year, was
adopted.
Council Member White requested a response to the following questions:
(1)
What is the estimated annual cost of the bulk
container contract for fiscai year 1992-937
(2)
What was the cost of the bulk container
contract for fiscal year 1991-927
(3)
Has consideration been given to jointly
bidding the bulk container collection service
by the City of Roanoke, the Roanoke
Redevelopment and Housing Authority and
the Roanoke City Public Schools? If not, Mr.
White requested that the matter be studied in
connection with bids for next year's contract.
Sincerely, ~0.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
pc: The Honorable William White, Sr., Council Member
Mr. William F. Clark, Director, Public Works
Director of Public Works
September 23, 1992
The Honorable William White, Sr.
City Council Member
Saunders and White, CPA
902 Lafayette Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
At Council meeting Monday evening, September 14, 1992, you
requested information in regard to our expenditures for bulk
container pickups.
During the last fiscal year, we spent $22,092.77 for
approximately 2,570 pickups at $8.59 each, plus repairs. There
were no special occasions on which we had to rent additional bulk
containers. This is a bid item for use should there be some
special event sponsored by the City for which we would need to
rent additional containers.
During the current fiscal year, if it is assumed that there
will be approximately 2,500 pickups at $11 each, we estimate the
cost to be approximately $27,500. These containers are at the
Municipal Building, Parks and Recreation Headquarters, the Public
Works Service Center, and City swimming pools. The charges are
all paid from the Solid Waste Management budget.
I trust that this is the information ¥ou desire. Please
advise if you seek additional information. We will investigate
the possibility of including schools and the Housing Authority in
next year's bid.
Sincerely,
William F. Clark
Director of Public Works
pr
cc:
s ' W. Robert Herbert, City Manager
· Mary F. Parker, City Clerk
Room 354 Municipal Building 215 Church Avenue. S. W, Roanoke. Virginia 24011 (703)981-2741
BID FO~M
BULK CONTAINER SER'
BID NUMBER 92-7
TO the City of Roanoke, Virginia:
In compliance with the request for bids, =
requlations of the City of Roanoke, and all .
and conditions of the bid dated July 27, 1992,
signed offers to provide the following:
A. Contract for Service from September 1, 1992 thru
31, 1993. (12 months)
UNIT PRICE
1. Bulk Container Collection
Service for Seventy two (72)
containers, more or less,
for contract period. $ __//
2. Rental of approximately
eight (8) Bulk Container
Units each year for various
weekends during the period /3 %0
of the contract. $
B. Contract for Service from September 1, 1992 thru Aug~
31, 1995. (~36 months)
BIDDER
BY
TITLE
Services for Seventy two (72)
containers, more or less, for ~ ~//.
contract period. $ .
(8) container units each ea
for various weekends, during~o ~tr F
the contract period. $
September 14, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the month of July, 1992.
~or of Financ~)
JMS/kp
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF JULY 31,1992
General Contingency:
Balance July 1, 1992
Ord,
No. Department
31100 Transfers
31107 Recreation
Purpose
Grant Local Match
Youth Summit
317,779
1,800)
29,914)
286,065
Maintenance of Fixed Assets Contingency:
Balance July 1, 1992
200,000
Supplemental Budgets - Employee Compensation
Balance July 1, 1992
25.000
Total Contingency Balance
$ 511f065
1
CITY OF ROANOKE, VIRGINIA
GENERALFUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money and
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Jul 1-Jul 31 Jul 1-Jul 31
1991-92 1992-93
C~rrent Fiscal Year
Revised Percent of
Revenue Revenue Estimate
Estimates Received
941,294 $ 356,631 $ 53,308,845 0.67%
387,290 383,207 39,883,333 0.96%
46,747 48,005 623,250 9.17%
51,819 51,516 593,000 8.69%
10,716 30,795 827,652 3.72%
1,376,561 1,728,704 34,783,510 6.85%
{ 205,151) 454,402 25,251,902 1.80%
33,706 0.00%
46,008 125,086 2,506,042 4.99%
( 36,329} 559 268,100 0.22%
122~045 87,105 1,493,681 5.83%
$ 3 266 010
$ 159,462,921 2.05%
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul l~Jul 31 Jul 1-Jul 31
1991-92 1992-93
General Government $ 1,033,678 $ 991,749
Judicial Administration 368,441 408,656
Public Safety 4,496,959 3,036,222
Public Works 3,724,967 3,197,487
Health and Welfare 1,269,441 1,218,827
Parks, Reoreation, and
Cultural 605,237 636,117
Community Development 84,204 99,275
Education 4,012,232 3,949,100
Debt Service 1,158,610 3,630,117
Nondepartmental 206~057 1 ~883~326
Total
Current Fiscal Year
$ 16958826
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
4.06%) $ 7,980,422 $ 8,972,171 11.05%
10.91% 3,116,677 3,525,333 11.59%
32.48%} 26,950,676 29,986,898 10.13%
14.16%) 17,050,586 20,248,073 15.79%
3.99%) 13,217,506 14,436,333 8.44%
5.10% 3,720,777 4,356,894 14.60%
16.71% 762,395 860,670 11.42%
1.57%) 65,305,507 69,254,607 5.70%
213.32% 3,644,200 7,274,317 49.90%
818.44% 2~437~759 4,321,085 43.58%
12,33%
$ 163,236,38~1
11.67%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1992
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
& Communications
Other Infrastructure
Projects
Capital Improvement
Reserve
Total
Expenditures Unexpended
Budget Tg D0te Balenc~
Outstanding Unencumbered
Encumbrances Balance
11,719,892 $ 5,880,615 $ 5,839,277 $ 25,749 $ 5,813,528
10,665,833 6,393,183 4,272,650 439,389 3,833,261
519,616 358,941 160,675 53,482 107,193
8,304,574 5,398,242 2,906,332 687,165 2,219,167
2,239,738 1,261,155 978,583 760,556 218,027
1,389,028 1,196,063 192,965 51,913 141,052
21,136,874 14,102,213 7,034,661 1,618,369 5,416,292
5.362.037 5.362.037 5.362.037
$ 61.337.59~2 ~ $ 26.747.180 $ 3.636.62~3 $ 23 110557
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE I MONTH ENDING JULY 31, 1992
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Total Non-Operating Income
Net Income
205,223
195,082
19,167
1,455
77,219
25.375
523.521
99,599
95,186
18,858
31,414
245.057
278,464
~9,162
219,302
4,849
4,175
60
9,084
228.386
102,916
142,400
6,896
637
80,353
34,635
367,837
104,810
90,878
24,538
11.661
231,887
135,950
59.533
76,417
9,356
375
122
9.853
86.270
5
WATER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgevvood Replacement
Falling Creek Plant Rehabilitation Phase I
Franklin Road Widening
Carvins Cove Improvement Phase II
Water Plant Expansion Bonds 92
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
ExDenditures
$ 19,798
25,260
2,400
178,676
12,103
1,091,131
9,007
1,373,654
555
392,613
422,228
3,527,425
3,399.568
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE I MONTH ENDING JULY 31, 1992
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1992
357,263
77,429
20,247
91,051
6,437
3,223
63O
556,280
154,610
294,429
449,039
107,241
80,000
27,241
5,839
12,795
19,634
45,875
2.998
2,898
$ 42,977
1991
359,614
45,081
17,022
56,514
4,029
12,861
1,578
496,699
154,517
277,483
432.000
64,699
80,605
( 15,906)
9,175
~,612
19,787
2,881
4,173
4,173
$( 1,292)
7
SEWAGE TREATMENT FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
FY86 Projects Design
Roanoke Diesel Engine #6
Franklin Road Widening
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
9,777
38,787
821,145
21,009
890,718
878,252
12,466
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE I MONTH ENDING JULY 31, 1992
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income
92,818
7,545
232,927
54.709
387,999
134,564
122,536
257.100
130,899
88,108
42.791
15,255
1,946
52.213
69.414
112,205
12,633
12.633
1991
76,689
8,347
240,844
16,883
342,763
132,684
91,242
223,926
118,837
89,407
29,430
22,526
5,102
74,120
1~1,748
131,178
51,406
51,406
$ 79.772
9
ROANOKE REGIONAL AIRPORT COMMISSION
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Prgje~
Furniture and Equipment
Vehicular Equipment
Refurbish Buildings
Runway Extension #23
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
4,484
22,688
19,654
495
112,908
136,210
637,815
934,254
749,022
$ 185r232
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 1 MONTH ENDING JULY 31, 1992
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Operating Supplement
Total Non-Operating Income
Net Income {Loss)
1992
23,037
4,518
150
8,922
36.627
59,803
11,868
6,563
13,107
33,155
28,938
530
3,412
259
1,119
158,754
122,127)
29,832
151,959)
442
195
678,616
527,294
1991
37,549
10,316
20,235
50
8,602
8,996
85,748
53,066
12,534
6,082
55,383
2,812
6,232
8,873
673
1,733
284)
147,104
61,356)
29,961
91,317)
101
101
${ 91,216)
11
CIVIC CENTER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Asbestos Abatement
Auditorium Fire Damage
Acoustical Enclosure RemovaJ
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 233,835
601,763
95,800
931,398
835,598
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 1 MONTH ENDING JULY 31, 1992
Operating Revenue:
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Operating Supplement
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Operating Subsidy for GRTC
Total Non-Operating Expenses
Net Income (Loss)
1992
$ 36,934
22,600
41,738
29,849
4,571
135,692
156,075
156,075
( 20,383)
43,683
( 64,066)
944
170
719,163
720,277
656,211
200,000
200,000
20,623
20,109
38,607
3,896
83,235
28,330
28,330
54,905
31,462
23,443
214
214
23,657
200,000
200,000
13
CITY OF ROANOKE
NURSING HOME FUND
INCOME STATEMENT
FOR THE I MONTH ENDING JULY 31, 1992
Operating Revenue:
Private Payments
Patient Pay Medicaid
Medicaid Reimbursements
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Operating Supplement
Total Non-Operating Income
Net Income
1992
$ 10,200
22,678
~3,774
96,652
114,911
15,17~
130,089
33,437)
4,~70
37,807)
232
405,553
405,785
14
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE I MONTH ENDING JULY 31, 1992
1992
Operating Revenue:
Charges for Services $ 497,704
Total Operating Revenue 4~)7~704
Less: Operating Expenses Before Depreciation
Personal Services 472,586
Operating Expenses 117,168
Total Operating Expenses Before Depreciation 589,754
Operating Income (Loss) Before Depreciation ( 92,050)
Less: Depreciation 46,470
Operating (Loss) ~
Add: Non-Operating Income
Interest on Investments 9,~)71
Total Non-Operating Income 9,971
Net (Loss) $( 1281549)
1~1
626,125
626,125
469,471
125,431
594,902
31,223
51,o35
( 19,812~
13,782
13,782
6~030)
15
INTERNAL SERVICE FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Management Services - Furniture and Equipment
City Information Systems - Other Equipment
Utility Line Services - Other Equipment
Total
Year to Date
Exoenditure~
$ 1,918
10,000
50
1%968
16
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL .STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 1992
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED JULY 31, 1992.
GENERAL $16,160,586.63 $9,975,651.59' ~~; $9~2:t0;~:~; $i0'7S0,;2~.6~
WATER 31,417,693.22 127,923.14 1,410,053.18 30735,563, t8 1,879,011.55
SEWAGE 1,675,271.06 1 109,657.84 408,116.22 1,842,286.85
AIRPORT 5,258,706.64 402,457.45 386,139.53 4,524,025.42
CiViC CENTI~R 241,547.27 54,132.16 250,283.88 4~,39~ (183,696.44)
INTERNAL SERVICE 3,465,578.26 427,716,97 201,230.13 3,1~f2;O1~5, iO 2,767,692.74
TRANSPORTATION 462,954.82 136,824.33 1,020,889.78 (42ff ~! I0~6~3) (39,525.96)
CAPITAL 21.251.929.50 210~508.76 900,912.96 207~'1;526. 30 12.587.214.46
NURSING HOME 0.00 166,285.17 43,029.29 0.00
DEBT SERVICE 7,049,308.42 4,269,430.04 4,302,466.93 7,0~67Z~i~ 6,499,750.48
PENSION 9,044.07 247,158.31 267,539.39 (13,011.87)
FDETC (356,806.10) 29,346.74 230,328.38 (E~7; 7~?; 74) (22,239.31)
GRANT PROGRAMS 716,326.07 458,060.01 1,064,747.44 i09,6~8!64 (46,356.72)
PAYROLL (3,154,507.41) 8,746,665.81 9.882.983.43 {~4. ~ ~ 2,5.03) (51185,946.68)
TOTAL $84,197,632.45 $26.361,818.32 $37,294,408.54 $?,3~;L:~5;~Z~: $34,889,406.19
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CiTY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31, 1992
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES
OF DEPOSIT
DOMINION BANK
SIGNET BANK
S-rATE NON-ARBiTRAGE PROGRAm1 !SNAP)
TOTAL
DATE: AUGUST 14, 1992
UNITED STATES
SECURrrlES
$21.000,000.00
11,000,000.00
40,962,254,35
~URER
17
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 1 MONTH ENDING JULY 31, 1992
Revenue
1992
City's Contributions
Investment Income
Gain (Loss) on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
170,332
717,203) (1)
481,725
43.155
21.991)
140,474
700,548)
( 54,728)
12.727
$(602.075)
(2)
Expenses
Pension Payments
Fees for Professional Services
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net (Loss) Year to Date
558,852 $ 542,329
101,369) (1) ( 139,793)
24,168 15,158
2,822 55
484,473
$( 506.464)
417,749
$(1,019.824)
(2)
(1)
(2)
Reversal of accruals as of June 30, 1992
Reversal of accruals as of June 30, 1991
18
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF JULY 31, 1992
1~)~2
1991
Cash
Investments:
(market value -
Other Assets
Total Assets
1992 $145,188,726
1991 $127,932,807)
$( 107,106) ${ 13,112)
127,332,442 112,804,845
18.000 18.000
$ 127 243 336 ~
Lipbilitie8 pnd Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net (Loss) Year to Date
Fund Balance
Total Liabilities and Fund Balance
311.806 $ 542.398
311.806 542.398
127,437,994 113,287,159
506,464) ( 1.019.824)
126,931,530 112.267.335
~ $ 112,809,733
19
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #24-137-497-183
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31191-091492 amending and reordaining
subsection (b) of Section 23.1-18, Alternative forms of security, of Chapter 23.1,
Procurement, of the Code of the City of Roanoke (1979), as amended, to allow for
use of alternative forms of security in lieu of a payment or performance bonds.
Ordinance No. 31191-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely, f~)~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
~rv,~. w. Robert Herbert
Page 2
September 17, 1992
pc:
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. CaldweI1, Commonwealth,s Attorney
The Honorable Arthur B. Crush, II/, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Ms. L~uren G. Eib, Risk Management Officer
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Wiliiam F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, p. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31191-091492.
VIRGINIA,
AN ORDINANCE amending and reordaining subsection (b) of Sec.
23.1-18, Alternative forms of security, of Chapter 23.1,
Procurement, of the Code of the City of Roanoke (1979), as amended,
to allow for the use of alternative forms of security in lieu of a
payment or performance bonds; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (b) of Sec. 23.1-18, Alternative forms of
security, of Chapter 23.1, Procurement, of the Code of the City of
Roanoke (1979), as amended, is hereby amended and reordained to
read and provide as follows:
Sec. 23.1-18.
Alternative forms of security.
(b) If approved by the city attorney, a bidder may
furnish a personal bond, property bond, or bank or
savings and loan association's letter of credit on
certain designated funds in the face amount required for
the bid, payment or performance bond. Approval shall be
granted only upon a determination that the alternative
form of security proffered affords protection to the city
equivalent to a corporate surety's bond.
2. In order to provide for the usual daily operation of the
municipal government, an emergencM is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY A ORNEY
464 MUNICIPAL BUILDIN, G. .
ROANOKE, VIRGINIA 24011~5
TELEPHONE 7D3-981-2431
TELECOPIER: 703.981.2940
WILBURN C. DIBLING, JR.
CITY ATYORN EY
WILLIAM X. PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
ASSISTANT CITY ATTORNEYS
September 14, 1992
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Amendment to City Code required by action of 1992
Session of General Assembly
Dear Mrs. Bowles and Gentlemen:
The 1992 Session of the General Assembly enacted a State Code
amendment which requires conforming our City Code. I therefore
recommend the following change to the City Code.
At the 1992 Session, §11-61 of the State Code was amended to
allow the use of certain alternative forms of security in lieu of
the payment or performance bond required of contractors. Prior to
amendment, the bidder could furnish a personal bond, property bond,
or bank or savings and loan association's letter of credit in lieu
of a bid bond only. The new legislation allows the use of these
alternate forms of security in lieu of payment and performance
bonds as well as the bid bond. The attached ordinance will conform
the City Code to this mandatory provision of the State Code.
I recommend adoption of the attached ordinance to City
Council. I will be pleased to respond to any questions which
members of Council may have about this matter.
With kindest personal regards, I am
WCDj/KMK:sm
Attachment
cc:
Sincerely
City Attorney
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Mary F. Parker, City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #24-184-429-104-83-38-1-280
Mr. Joel M. Schlanger, Secretary
City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31193-091492 amending and reordaining
subsection (i) of §22.1-44, Normal service retirement, subsection (g) of § 22.1-45,
Early service retirement allowance, and subsection (f) of §22.1-62, Retirement and
service retirement allowance generally, of Chapter 22.1, Pensions and Retirement,
relating to participation of certain City officers in the City of Roanoke Pension Plan
and terminating certain benefits heretofore granted, effective September 14, 1992.
Ordinance No. 31193-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely, ~O~_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc'
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31193-091492.
VIRGINIA,
COUNCIL
APPOINTED
9/14/92
AN ORDINANCE amending and reordaining subsection (l) of S22.1-
44, Normal service retirement, subsection (g) of S22.1-45, Early
service retirement allowance, and subsection (f) of S22.1-62,
Retirement and service retirement allowance qenerall¥, of Chapter
22.1, Pensions and Retirement, relating to participation of certain
City officers in the City of Roanoke Pension Plan and terminating
certain benefits heretofore granted~ and providing for an emergency
and an effective date.
WHEREAS, by Ordinance No. 31003-051192, adopted May 11, 1992,
this Council amended SS22.1-44, Normal service retirement, 22.1-45,
Early service retirement allowance, and 22.1-62, Retirement and
service retirement allowance generally, of Chapter 22.1, Pensions
and Retirement, Code of the City of Roanoke (1979), as amended, to
provide for enhanced membership service credit for Council-
appointed officers serving on or after June 30, 1992~ and
WHEREAS, it is now the intent of this Council that calculation
of membership service on an enhanced basis be terminated effective
immediately upon the adoption of this ordinance for current
Council-appointed officers and their successors~
' THEREFORE, BE IT ORDAINED b~ ~he Council of the City of
Roanoke as follows:
1. Subsection (i) of S22.1-44, Normal service retirement, of
Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained as follows:
S22.1-44. Normal service retirement.
(i) Benefit calculation rule for Council-appointed
officers between June 30~ 1992~ and September
14, 1992. For purposes of subsection (c) (but
not the minimum benefit under subsection (g)),
a member who is a Council-appointed officer
(as defined in S22.1-4.1) at any time between
June 30, 1992, and September 14, 1992,
inclusive, shall have his benefit calculated
under subsection (c) on a basis which treats
his total actual membership service through
September 14, 1992, as being multiplied by a
factor of two (2).
2. Subsection (g) of ~22.1-45, Early service retirement
allowance, of Chapter 22.1, Pensions and Retirement, Code of the
City of Roanoke (1979), as amended, is hereby amended and
reordained as follows:
~22.1-45. Early service retirement allowance.
(g) Benefit calculation rule for Council-appointed
officers between June 30~ 1992~ and September
14~ 1992. For purposes of subsection (b) (but
not the minimum benefit under subsection (e)),
a member who is a Council-appointed officer
(as defined in ~22.1-4.1) at any time between
June 30, 1992, and September 14, 1992,
inclusive, shall have his benefit calculated
under subsection (b) on a basis which treats
his total actual membership service through
September 14, 1992, as being multiplied by a
factor of two (2). Any such benefit amount
determined on the basis of the service
crediting provisions of this subsection shall
be payable without the reduction provided for
in subsection (b).
3. Subsection (f) of ~22.1-62, Retirement and service
retirement allowance generally, of Chapter 22.1, Pensions and
Retirement, Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained as follows:
~22.1-62. Retirement and service retirement allowance
generally.
(f)
Minimum benefit for Council-appointed officers
between June 30~ 1992~ and September 14~ 1992.
Notwithstanding the regular amount of benefit
calculated under subsection (c) or and as an
alternative to the minimum benefit provided
for under subsection (e), a member who is a
Council-appointed officer at any time between
June 30, 1992, and September 14, 1992,
inclusive, shall be entitled to a minimum
benefit equal to his benefit calculated under
the ESRS as of the date he last is a Council-
appointed officer as though he were a member
of the ESRS and not a member of the ERS. Any
such minimum benefit determined pursuant to
this subsection shall be payable without any
reduction otherwise applicable under ~22.1-
63(a) where such minimum benefit is payable as
an early service retirement allowance.
4. Any person who is a Council-appointed officer between
June 30, 1992, and September 14, 1993, inclusive, and whose prior
creditable service is not taken into account at any time during
that period due to the one continuous year of work requirement in
S22.1-22, Code of the City of Roanoke (1979), as amended ("City
Code"), shall have his membership service calculated pursuant to
S22.1-44(1) of the City Code for purposes of normal service
retirement under the Employees' Supplemental Ret3rement System
("ESRS"), and shall have his membership service calculated pursuant
to ~22.1-45(g) of the City Code for purposes of early service
retirement under the ESRS, retroactively as of September 14, 1992,
as provided therein if either (1) he meets the one year of
continuous work requirement between September 15, 1992, and
September 14, 1993, inclusive, while a Council-appointed officer or
(2) he dies or becomes disabled between June 30, 1992, and
September 14, 1993, inclusive, while still a Council-appointed
officer.
5. In order to provide for the usual daily operation of the
municipal government; an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #24-132-429
Mr. Joel M. Schlanger, Secretary
City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31192-091492 amending and reordaining
subsection (h) of §22.1-45, Early Service Retirement Allowance, of Chapter 22.1,
Pensions and Retirement, Code of the City of Roanoke (1979), as amended, relating
to participation of members of City Council in the City of Roanoke Pension Plan and
terminating certain benefits heretofore granted, effective September 14, 1992.
Ordinance No. 31192-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
Mr. Joel M. Schianger, Secretary
Page 2
September 17, 1992
pc:
The Honorable Edward S. Kidd, Jr., Chief Judge, Generai District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, Generai District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronaid Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Caihoun, Law Librarian
Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke
Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipai Code
Corporation, P. O. Box 2235, Tailahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1992.
No. 31192-091492.
COUNCIL
9/14/92
AN ORDINANCE amending and reordainlng subsection (h) of $22.1-
44, Normal Service Retirement, and
Early Service Retirement Allowance,
Retirement, Code of the City of
subsection (f) of S22.1-45,
of Chapter 22.1, Pensions and
Roanoke (1979), as amended,
relating to participation of members of City Council in the City of
Roanoke Pension Plan and terminating certain benefits heretofore
granted~ and providing for an emergency.
this
22.1-45,
Pensions
WHEREAS, by Ordinance No. 31001-051192, adopted May 11, 1992,
Council amended S~22.1-44, Normal Service Retir~ent, and
Early Service
and Retirement,
amended, to provide for
Retirement Allowance, of Chapter 22.1,
Code of the City of Roanoke (1979), as
enhanced membership service credit for
members of City Council serving on or after June 30, 1992~ and
WHEREAS, it is now the intent of this Council that calculation
of membership service on an enhanced basis be terminated effective
immediately upon the date of adoption of this ordinance for current
and future members of City Councll~
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke as follows: .
1. Subsection (h) of ~22.1-44, Nor~ Service Retirement, of
Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained as follows:
S22.1-44. Normal Service Retirement.
(h) Benefit calculation rule for Council members
between June 30t 1992~ and September 14t 1992.
For purposes of subsection (c) (but not the
minimum benefit under subsection (f)) a member
who is a Council member at any time between
June 30, 1992, and September 14, 1992,
inclusive, shall have his benefit calculated
under subsection (c) on a basis which treats
his total actual membership service through
September 14, 1992, as being multiplied by a
factor of two (2).
2. Subsection (f) of S22.1-45, Early service retirement
allowance, of Chapter 22.1, Pensions and Retirement, Code of the
City of Roanoke (1979), as amended, is hereby amended and
reordained as follows:
~22.1-45. Early service retirement allowance.
(f) Benefit calculation rule for Council members
between June 30~ 1992~ and September 14r 1992.
For purposes of subsection (b) (but not the
minimum benefit under subsection (d)), a
member who is a Council member at any time
between June 30, 1992, and September 14, 1992,
inclusive, shall have his benefit calculated
under subsection (b) on a basis which treats
his total actual membership service through
September 14, 1992, as being multiplied by a
factor of two (2). Any such benefit amount
determined on the basis of the service
crediting provisions of this subsection ~i~?.l
be payable without the reduction provideJ for
in subsection (b).
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
, CITY OF ROANOKE
" OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595 ,.,~
WILLIAM X. PARSONS
MARK ALLAN WILLIAMS
STEVEN J, TALEVI
WILBURNC. DIBLING, JR. September 14, 1992 KATHLEENMARIEKRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Pension ordinances
Dear Mrs. Bowles and Gentlemen:
As directed by City Council at the Special Meeting of
September 9, 1992, I have drafted two ordinances amending Ordinance
Nos. 31001-051192 and 31003-051192, each adopted by City Council on
May 11, 1992. The first attached ordinance terminates calculation
of membership service on an enhanced basis for City Council members
effective as of September 14, 1992. The ordinance is applicable to
current and future members of City Council. The second attached
ordinance takes the same action with respect to Council-appointed
officers. This ordinance, likewise, is applicable to current and
future Council-appointed officers.
I have every confidence that prospective repeal is lawful and
am attaching an opinion from Wallace M. Starke, a pension law
expert, which offers the opinion that a prospective repeal will be
effective and not unlawful under Virginia law and will not cause
the pension plan to lose its tax qualified status under the
Internal Revenue Code.
At the Special Council meeting of September 9, 1992, I was
also requested to prepare an ordinance providing that any pay
increase or other increase in benefits or compensation for Council
members shall not become effective until after the next
Councilmanic election. I understand City Council's intent with
respect to this issue and have undertaken the drafting of an
ordinance to be placed before Council at its meeting of September
28, 1992.
With kindest personal regards, I am
Sincerely yours,
xlbu=n C. D1Dlxng, Jr.
City Attorney
The Honorable Mayor and Members
of Council
September 14, 1992
Page 2
WCD:f
Attachments
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Mary F. Parker, City Clerk
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director of Real Estate Valuation
Ttkl~ 31101J ~AYIV^L
"=~. 01078.003
~ T~,~'~I~Z~t . 703 / 9el-3940
City At~oz~l~ '
Clty o~ P. olnoke
464 ~nlcl~al Butid~g
~a~ke~ Vt~gtnla 24011-1595
Dear w111~
~,,,--~a~., -,~-v~.ci c2:e~1~ rul~ added to th~ City,.n of the
The elim~n&tionw~_~
a~,~ ~h. date o~
expected to ~ Se~r 1'
aco~ed ~er ~I Penilon P1-- ,'----=,- '-- 1ti actually
P~s~cCive el~inat~-'i~ ~-~.w~l 9~ ~ r~uced ~ the g
Z am of the opinion that the pro led
not OaUlt =hi }Ini _ po ordlnanci$ IhOu
t ion Plan tO loll its tu alif id
~I Intirnll Revenue Cc~l &I c-~-~--~ .... ,,q~_~ _ 1~ ltl=US under
rolII -* ~uI ~rr~&~ l~vin~e Code w~In 2hoie
chan~l (the Iffec~lvl date of wh/ch curren
=o be Jul~ ~ 1996 , ! =ly ~I anglo,pa=ed
law. -~-- flo~ unlaw~uz un~r Vlrgtnll
61/773
DaSd A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August 31, 1992
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I know that you all have been rather perplexed by the situation this Council finds
itself in as a rasult of the expressions of our citizens and employees regarding the
"2 for 1' pension, employee pay plan, and raises for our top administrators.
Throughout this entire episode, I have tried to work with you behind the scenes to
reach some consensus. My effort has not been to tell you what to do, but instead to
hear your concerns and try to communicate with the Council so that we might ail
reach an understanding together. With this in mind, I want to thank Vice-Mayor Bev
Fitzpatrick and all of you for your efforts to try and bring this matter to a
resolution.
I can assure you that my intention is to work with ail the members of this Council so
that we can regain the confidence of the public. I am convinced that we will
recapture their support when we do the right thing.
Now that there has been more than a couple of weeks of discussion among the
Members of Council, I am prepared to propose the following points for your
consideration in reaching what I hope will be a unanimous decision:
Time is of the essence, and we must make a decision
promptly. Some Members of Council have proposed a
special meeting, but I believe we should deliberate in a
methodical way and therefore, would propose that we
discuss this matter and vote on it at our next regular
meeting of Council on the evening of September 14, 1992.
Vice-Mayor Fitzpatrick has indicated that we might be able
to convene in Executive Session of the Personnel
Committee to discuss these issues, and, ff legal, I would
have no objection to that. The important thing is that we
now act as swiftly and deliberately as possible at the next
meeting of Council. It is time to end this controversy and
get on to other matters on our busy agenda.
Although others have discussed different ways to deal
with the "2 for 1" pension controversy, such as total
repeal or limited revocation, I can glean no consensus by
the Members of Council on this matter. Council appears to
Honorable Vice-Mayor and Members
of Roanoke City Council
Page 2
August 31, 1992
be divided as to whether to ~epeal the 1989 decision and/or
the May, 1992 decision, or to let the program continue with
all current members able to collect full "2 for 1" rights for
as long as they may be employed by the City. What I think
we can and, more importantly, must decide is to end the "2
for 1" benefit immediately. I join in Jimmy Harvey's
suggestion that the plan should be ended within the
existing IRS timetable for all employees now covered. No
current or future employees would participate in this plan
unless specific action is taken by a future Council. Our
employees and citizens have spoken of their disgust with
this benefit. They don't believe it is right for Council to
receive double the benefit that a hardworking, full-time
employee of the City receives. Accordingly, I would
propose for your consideration that we accept Jimmy
Harvey and Bev Fitzpatrick's leadership on this issue and
end the "2 for 1" benefit immediately, with all current
members.receiving the "2 for 1" benefit resuming the
status of the "1 for 1" beneficiary. This does not answer
all the questions that will be posed to Council, but it is a
swift and determined step in the right direction.
Probably the biggest controversy of all has to do with the
employee pay plan. We were told that this plan had been
previewed by employee focus groups in the Spring and
that the employees were happy with it. Obviously, they
are not happy with it. Perhaps we made the mistake of
trying to solve the "compression" problem at the same time
that we were giving our three percent annual raises to our
employees. Had we solved one problem apart from the
other, we might not have had the misunderstanding that
this proposal has caused among our employees. I might be
inclined to revoke the current system and just reinstate
the merit system with three percent raises for ail
employees, and wait to solve the compression problem at a
later time. Additionally, I have honestly given some
thought to screping the entire merit pay plan in favor of
a return to a slotted pay plan where every position has a
definite pay scale with longevity increases included.
However, I do, most importantly, believe that it is not
appropriate for Council to solve this detailed problem. It
is appropriate for us to ask our administretion to tell us
how it intends to solve the pay plan problem. Our
employees are not happy with the new system and we are
not happy, therefore, we should instruct the City hger
to come back with a more acceptable plan and to do it
within thirty days. Enough of this controversy is enough,
Honor'able Vice-Mayor and Membera
of Roanoke City Council
Page 3
August 31, 1992
and our administration should bring to us a resolution of
it.
Finally, I want to ask your consideration of a rule that
should prevent th/s kind of p~oblem from happening again.
There seems to be something inherently wreng with
Council setting its own salary and benefits for immediate
implementation. The General Assembly of Virginia cannot
do that. The Legislators of this Commonwealth oan vote
themselves a raise but, I am told, the increase can only
take effect after the next election. We should have the
same rule here in Roanoke. Aceordingiy, I would prepose
that any pay increase, benefit, automobile allowance, or
emolument of any kind whatsoever granted to the Membera
of Council or our six appointed officers should not take
effect until after the next ensuing Councilmanic election.
In other words, if we grant the raise in the Spring of
1993, it should not take effect until July 1, 1994. This
would accomplish Jimmy Harvey's suggestion that we might
consider freezing the current level of salaries of our
Council-appointed administrators, and not consider them
for a valse until 1994. At any rate, any consideration of
any increase in benefits or salary, in my opinion, should
not take effect until after the next election.
Again, I want this Council to work together. I have made no statement to put any
Member of Council on the spot, and I have tried to be open to every Member of
Council regarding their thoughts about how to solve this problem. We will do our job
if we all reach out to form a consensus, and this letter merely sets forth what I
perceive to be basic grounds for unanimity.
I ask for your approval. This will be my public recommendation on the issue.
Sinceraly,
David A. Bowers, Mayor
City of Roanoke
DAB: se
CITY OF
OFFICE OF THE CITY
464 MUNICIPAL BUILDING
ROANOKE. ~RGINIA 24011-15~
WlLBURNC. OIBUNO, JR. January 5, 1993
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATRLEEN MARIE KRONAU
ASSISTANT CI~P( ATTORNEYS
Mr. Robert L. Laslie
Vice-President, Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Re: Code of the City of Roanoke (1979)f
as amended
Dear Mr. Laslie:
I have just reviewed Supplement No. 28 to the code of the City
of Roanoke (1979), as amended, and I want to call to your attention
an omission in Chapter 22.1, Pensions and Retirement.
The error is that amendments made by Ordinance No. 31192-
091492 have not been included in the Code. Amendments made by
Ordinance No. 31193-091492 were included in Supplement No. 28.
This is to request that you conform subsection (h) of S22.1-44 and
subsection (f) of S22.1-45 to the provisions of Ordinance No.
31192-091492. I am enclosing an attested copy of this ordinance
for your reference. Please call me if you have any questions.
WCD:f /
Enclo~ .
cc~,/Mary F. Parker, City Clerk
Very truly yoprsj
Wllburn C.
D/bling, Jr.
City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
SANDRA H. EAK1N
Deputy City Clerk
File #24A-79-140
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
The Honorable Gordon E. Peters
City Treasurer
Roanoke, Virginia
Gentlemen:
I am attaching copy of Ordinance No. 31195-091492 amending the Code of the City of
Roanoke (1979), as amended, by amending Section 19-2, Definitions, and amending
subsection (g) of Section 19- 20, When tax payable; installment payment; penalty for
late payment; report and collection of delinquencies, of Article I, In General, of
Chapter 19, License Tax Code; said amendments to add the definition of "director
of finance," to clarify that a report be submitted to the Director of Finance by the
Treasurer of each unpaid City license tax, and to transfer authority for collection
of such unpaid license tax to the Director of Finance. Ordinance No. 31195-091492
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1992.
Sincerely, ~D_~-J-~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
mnc.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorabln Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Saiem~ Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
Mr. Joel M. Schlanger
Mr. Gordon E. Peters
Page 2
September 17, 1992
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic ~elations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. W. Robert Herbert, City Manager
Ms. Deborah J. Moses, Chief of Billings and Coliections
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librar~ian
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31195-091492.
VIRGINIA,
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by amending Sec. 19-2, Definitions, and amending
subsection ~g) of Sec. 19-20, When tax payable; installment
payment; penalty for late payment; report and collection of
delinquencies, of Article I, In General, of Chapter 19, License Tax
Code; such amendments to add the definition of "director of
finance," to clarify that a report be submitted to the Director of
Finance by the Treasurer of each unpaid City license tax, and to
transfer authority for collection of such unpaid license tax to the
Director of Finance; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained by amending Sec. 19-2, Definitions,
and amending subsection (g) of Sec. 19-20, When tax payable;
installment payment; penalty for late payment; report and
collection of delinquencies, of Article I, In General, of Chapter
19, License Tax Code, to read and provide as follows:
Sec. 19-2. Definitions.
(g) Director of Finance: The term "director of
finance" shall mean the director of finance of the City.
Sec. 19-20.
When tax payable; installment payment;
penalty for late payment; report and
collection of delinquencies.
(g) Promptly after December thirty-first of each year,
the treasurer shall make written report to the director
of finance of each unpaid city license tax and the
director of finance shall collect each unpaid license
tax.
municipal government,
ordinance shall be in
In order to provide for the usual daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
September 17, 1992
File #24A-79-140
Mr. Robert L. Laslie
Vice President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Mr. Laslie:
I am enclosing copy of Ordinance No. 31194-091492 repealing Ordinance No. 31171-
082492, which amended Section 32-1, Definitions, of Article I, In General, and added
new Section 32-25, Duty to collect, of Article II, Real Estate Taxes Generally, and
added new Section 32-111, Tax on Tangible Personal Property Generally, of
Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended.
Ordinance No. 31194-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1992.
No. 31194-091492.
AN ORDINANCE repealing Ordinance No. 31171-082492, which
amended Sec. 32-1, Definitions, of Article I, In General, and added
new Sec. 32-25, Duty to collect, of Article II, Real Estate Taxes
Generally, and added new Sec. 32-111, Duty to collect, of Article
III, Tax on Tanqible Personal Property Generally, of Chapter 32,
Taxation; of the Code of the City of Roanoke (1979), as amended;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Ordinance No. 31171-082492, which amended Sec. 32-1,
Definitions, of Article I, In General, and added new Sec. 32-25,
Duty to collect, of Article II, Real Estate Taxes Generally, and
added new Sec. 32-111, Duty to collect, of Article III, Tax on
Tanqible Personal Property Generally, of Chapter 32, Taxation; of
the Code of the City of Roanoke (1979), as amended, be and is
hereby REPEALED.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #24A-70-140
Mr. Robert L. Laslie
Vice President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Mr. Laslie:
I am attaching copy of Ordinance No. 31171-082492 amending the Code of the City of
Roanoke (1979), as amended, by amending Sec. 32-1, Definitions, and adding new
Section 32-25, Duty to collect, of Article II, Real Estate Taxes Generally, and adding
new Section 32-111, Duty to collect, of Article III, Tax on Tangible Personal
Property Generally, of Chapter 32, Taxation; said amendments to transfer.authority
for collection of delinquent real estate tax and personal property tax from the
Treasurer to the Director of Finance at the end of the respective tax year for each
tax. Ordinance No. 31171-082492 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 24, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 24th day of August, 1992.
No. 31171-082492.
VIRGINIA,
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by amending Sec. 32-1, Definitions, and adding new Sec.
32-25, Duty to collect, of Article II, Real Estate Taxes Generally,
and adding new Sec. 32-111, Duty to collect, of Article III, Tax on
Tanqible Personal Property Generally, of Chapter 32, Taxation; such
amendments to transfer authority for collection of delinquent real
estate tax and personal property tax from the Treasurer to the
Director of Finance at the end of the respective tax year for each
tax; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32-1, Definitions, of Article II, of Chapter 32,
Taxation, of the Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained to read and provide as follows:
Sec. 32-1. Definitions.
The following words, when used in this chapter, shall
have the following respective meanings, unless the
context clearly indicates a different meaning:
Assessment: The act of determining and fixing, for
tax purposes, the value of real estate situate within the
corporate limits of the city.
Assessor: The assessor of real estate for taxation,
known in this city as the director of real estate
valuation, and appointed pursuant to the provisions of
sections 32-36 through 32-37.1 of this chapter.
Commissioner: The commissioner of revenue of the
city.
Director of Finance: The director of finance of the
city.
License inspector: The license inspector of the city.
Treasurer: The treasurer of the city.
Taxation,
Article II, Real Estate Taxes Generally, of Chapter 32,
of the Code of the City of Roanoke (1979), as amended,
shall be amended and reordained by the addition of new Section 32-
25, Duty to collect, to read and provide as follows:
Sec. 32-25. Duty to collect.
The Treasurer shall be charged with the duty of
collecting the taxes levied and imposed by this article
through the thirtieth day of June of the tax year for
which such taxes were assessed or due to have been
assessed. The Director of Finance shall be charged with
the duty of collecting all taxes levied and imposed by
this article remaining unpaid after the thirtieth day of
June of the tax year for which the taxes were assessed or
due to have been assessed.
3. Article III, Tax on Tanqible Personal Property Generally,
of Chapter 32, Taxation, of the Code of the City of Roanoke (1979),
as amended, shall be amended and reordained by the addition of new
Section 32-211, Duty to collect, to read and provide as follows:
Sec. 32-111. Duty to collect.
The Treasurer shall be charged with the duty of
collecting the taxes levied and imposed by this article
through the thirty-first day of December of the ta:~ year
in which the taxes were assessed or due to have been
assessed. The Director of Finance shall be charged with
the duty of collecting all taxes levied and imposed by
this article remaining unpaid after the thirty-first day
2
of December of the tax year in which the taxes were
assessed or due to have been assessed.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
3
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKLN
Deputy City Clerk
September 14, 1992
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
At the August 24, 1992 meeting of Council, the City Attorney presented a report
transmitting two ordinances amending the Code relating to collection of the business
license tax, as well as real estate and personal property taxes.
In the preparation of your agenda packages, the ordinance amending the Code
concerning real estate and personal property taxes was included in two different
forms, and the ordinance amending the business license tax was omitted.
Consequently, you adopted two ordinances amending the Code relating to real estate
and personal property taxes, and no ordinance was adopted to amend the business
license tax.
In order to rectify the situation, I have requested that the City Attorney prepare
the attached ordinance repealing Ordinance No. 31171-082492 which was erroneously
adopted. I am also attaching an ordinance for Council's consideration which will
amend §§19-2 and 19-20 of Chapter 19, License Tax Code, as recommended in the
City Attorney's report to Council under date of August 24, 1992, which will enact the
business license tax amendment.
The above measures are offered for your review and consideration.
With kindest personal regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2,4011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #17-132
Mr. R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 31197-091492 designating Mayor David A.
Bowers and Vice-Mayor Beverly T. Fitzpatrick, Jr., as Voting Delegate and
Alternate Voting Delegate, respectively, for the Annual Business Session of the
Virginia Municipal League and designating W. Robert Herbert, City Manager, as
Staff Assistant for any meetings of the Urban Section of the League. Resolution No.
31197-091492 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1992.
/"-~k ~ ~,Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc: Mr. W. Robert Herbert, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31197-091492.
VIRGINIA,
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the Virginia
Municipal League and designating a Staff Assistant for any meetings
of the Urban Section of the League.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
For the Annual Business Session of the Virginia Municipal
League to be held in Hampton, Virginia, on October 18 through 20,
1992, Mayor David A. Bowers and Vice-Mayor Beverly T. Fitzpatrick,
Jr., are hereby designated Voting Delegate and Alternate Voting
Delegate, respectively.
2. For any meetings of the Urban Section of the Virginia
Municipal League to be held in conjunction with the League's 1992
Annual Conference, Mayor Bowers and Vice-Mayor Fitzpatrick shall
also serve as Voting Delegate and Alternate Voting Delegate,
respectively, and W. Robert Herbert, City Manager, shall be
designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any
forms required by the Virginia Municipal League for designation of
Voting Delegate, Alternate Voting De3cgate and Staff Assistant and
to forward such forms to the League.
ATTEST:
City Clerk.
A~I'ACHMENT C
NOTE: This form is to be returned by localities over 35,000 population. Please return by
October 9, 1992 to the VML.
DELEGATES. ALTERNATIVES AND STAFF ASSISTA~IT~
LOCALITY City of Roanoke
(PLEASE TYPE)
INFOR/V1ATION SUPPLIED BY Mary F. Parker qTI'LE. City Clerk
NAME. The Honorable David A. Bower~ .Tfl'I.E Mayor
ADDRESS 215 Church Avenue, S. W., Roanoke, Virginia 24011
TELEPHONE: BUSINESS 703-981-2444 HOME
ALTERNATE VOTING DELEGATe,
Jr.
NAMEThe Honorable B. T. Fitzpatrick,TrIT~E. Vice-Mayor
ADDRESS 215 Church Avenue, S. W., Roanoke, Virginia 24011
TELEPHONE: BUSllNrE$S 703-981-2541 HOME.
STAFF ASSISTANT
NAME W. Robert Herbert TITLE. City Manager
ADDRE~$S 215 Church Avenue, S. W., Roanoke, Virginia 24011
TELEPHONE: BUSINESS.703- 981- 2333 HOME
A'I~I~ACHMENT A
CERTIFICATION OF VOTI1NO DELEOATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Hampton, Virginia
Tuesday, October 29, 1992
Voting Delegate:
Name. The Honorable David A. Bowers
Title. Mayor
L~alityCity of Roanoke
Alternate Voting Delegate:
Name The Honorable Beverly T. Fitzpatrick, Jr.
Title Vice-Mayor
Locality City of Roanoke
Mary F. Parker
Tifie City Clerk
Locality City of Roanoke
Certified by:
Name
Return by October 9, 1992 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #17-132
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am attaching copy of Resolution No. 31196-091492 cancelling the meeting of the
Council of the City of Roanoke scheduled for Monday, October 19, 1992, at
2: 00 p.m., inasmuch as a majority of the Members of Council will be in attendance at
a meeting of the Virginia Municipal League to be held in Hampton, Virginia, on
October 18 - 20, 1992. Resolution No. 31196-091492 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Robert H. Bird, Municipal Auditor
Mr. Wi]lard N. Claytor, Director of Real Estate Valuation
Mr. William F. Clark, Director, Pub]lc Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. George C. Snead, Jr., Director, Public Safety
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1992.
No. 31196-091492.
A RESOLUTION cancelling the meeting of the Council of the City
of Roanoke scheduled for Monday, October 19, 1992, at 2:00 p.m.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to the Virginia Municipal League Annual Conference
scheduled to be held on October 18 through 20, 1992, in Hampton,
Virginia, which a majority of the members of City Council desire to
attend, the meeting of City Council regularly scheduled for Monday,
October 19, 1992, at 2:00 p.m., in the Council Chambers of the
Municipal Building, 215 Church Avenue, S. W., is hereby CANCELLED.
2. The City Clerk is hereby authorized to take whatever
steps are deemed' necessary to notify the public of such
cancellation.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 14, 1992
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
The majority of Council will attend the Virginia Municipal League on October 18 - 20,
1992, in Hampton, Virginia.
After conferring with the Mayor, I have requested that the City Attorney prepare
the proper measure cancelling the regular meeting of Council scheduled for Monday,
October 19, 1992, at 2:00 p.m. Also, I have requested that the City Attorney
prepare a measure designating the Mayor and the Vice-Mayor as Voting Delegate and
Alternate Voting Delegate, respectively, for the Annual Business Meeting which will
be held on Tuesday, October 20 and designating the City Manager as Staff
Assistant.
With kindest personal regards, I am
Sincerely,
City Clerk
MFP: sw
p / vml- can
CITY OF ROANOKF.
INTERDEPARTMENTAL COMMUNICATION
DATP.:
TO:
FROM:
September 9, 1992
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk /~. :~, ~.
Please prepare the appropriate measure cancelling the regularly scheduled meeting
of the Council to be held on Monday, October 19, 1992, inasmuch as a majority of
Council will be attending the Virginia Municipal League Conference to be held on
October 18 - 20, 1992, in Hampton, Virginia.
Also, please prepare the appropriate measure designating Mayor David A. Bowers
as the Voting Delegate and Vice-Mayor Beverly T. Fitzpatrick, Jr., as the Alternate
Voting Delegate for the Annual Business Session of the Virginia Municipal League
and designating a Staff Assistant for any meetings of the Urban Section of the
League.
MFP: sw
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
The Honorable Howard E. Musser, Chairperson
Roanoke Regional Cable Television Committee
Roanoke, Virginia
Dear My. Mussev:
I am attaching copy of Resolution No. 31199-091492 approving the annual operating
budget of the Roanoke Regional Cable Television Committee for fiscal year 1992-1993,
in the amount of $62,000.00, for operation of the government and education access
cable television studio, as more particularly set forth in a report of the Roanoke
Valley Regional Cable Television Committee under date of September 14, 1992.
R6solution No. 31199-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. Robert E. Glenn, Attorney, Cox Cable Roanoke, Inc., P. O. Box 2887,
Roanoke, Virginia 24001
Mr. Bernard W. Langheim, Vice President/General Manager, Cox Cable
Roanoke, Inc., P. O. Box 13726, Roanoke, Virginia 24034
Ms. Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338,
Vinton, Virginia 24179
Ms. Mary H. Allen, Clerk to the Board, Roanoke County Board of
Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlangev, Director of Finance
The Honorable Howard E. Musser, Chairperson
P
~ 17, 1992
Ms. M. Michelle Bo~ .~airperson, Cable Televi uipm nd Fa ~ies
Subcommittee
Mr. David C. Baker, Member, Roanoke Regional ~ 'elevis.)n Co'nmi ee,
P. O. Box 13145, Roanoke, Virginia 24031
Mr. Alfred Beckley, Jr., Member, Roanoke Regiona able Television
Committee, 1202 Sylvan Road, S. E., Roanoke, Virginia 24014
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of September, 1992.
No. 31199-091492.
A RESOLUTION approving the annual operating budget of the
Roanoke Regional Cable Television Committee for fiscal year 1992-
1993 upon certain terms and conditions.
Committee for fiscal
including line item
hereby approved,.all
BE IT RESOLVED by the Council of the City of Roanoke that the
annual operating budget for the Roanoke Regional Cable Television
year 1992-1993 in the amount of $62,000.00,
budgeting authority for the Committee, is
as more particularly set forth in the report
to this Council dated September 14, 1992, from the Chairman of the
Roanoke Regional Cable Television Committee.
ATTEST:
City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ~,56
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #488
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31198-091492 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for the transfer of
$36,314.00 from Transfers to Capital Projects Fund to Cable TV Education Access.
Ordinance No. 31198-091492 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
The Honorable Howard E. Musser, Chairperson, Regional Cable Television
Committee
Ms. M. Michelle Bono, Chairperson, Cable Television Equipment and Facilities
Subcommittee
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93
emergency.
WHEREAS,
Government of
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of September, 1992.
No. 31198-091492.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro rlations
Parks, Recreation and Cultural $ 4,393,208
Contributions (1) ................................. 1,230,755
Nondepartmental
Transfers to Other Funds (2) ......................
$ 11,559,088
11,088,652
1) Cable TV Education
Access
2) Transfers to
Capital Projects
Fund
(001-002-7220-3717)
(001-004-9310-9508)
$ 36,314
(36,314)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passag(~
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
September 14, 1992
Budget for Government and Education Access Cable
Television Studio
I. Background:
A. City Council approved the Roanoke ReGional Cable
Television Committee Agreement on June 8, 1992.
B. Basic terms of the aareement are as follows:
Primary purpose of the Committee is to develop,
administer, and operate cable television educational
and institutional facilities and programming as a
joint and cooperative undertaking of the City of
Roanoke, County of Roanoke, and Town of Vinton.
Capital and oDeratin~ costs of the Committee are to
be funded from two primary sources:
Capital grant funds provided under the franchise
agreement by Cox Cable Roanoke, Inc., for the
purpose of developing a studio and acquiring
necessary equipment, and
Operating funds provided by the City, County and
Town in an equivalent amount up to a maximum of
one percent (1%) of the gross revenues of Cox
Cable Roanoke from each jurisdiction based upon
such receipts for the last calendar year.
Operating budget for the Committee must be approved
by the City, County and Town governing bodies and the
governing bodies must appropriate funds to the
Committee to support necessary operating expenses.
II. Current situation:
ae
Committee approved ~ $62,000 operating budget for Fiscal
Year 1992-93 on August 27, 1992. This is less than one
percent (1%) of gross revenues for calendar year 1991 as
the Manager of the studio is not expected to be hired
until November 1, 1992, and the studio is not expected to
be operational until after July 1, 1993. The full 1% of
gross revenues budget would have been $168,093.
Ce
The city's shar~ of the $62.000 budqet would b__e $36,314
based upon the City's 58.57% share of total gross
revenues from the City, County and Town to Cox Cable
Roanoke during calendar year 1991.
City Council approval o__f the Committee budqet and
appropriation of funds to support the budget is required
per the Regional Cable Television Committee Agreement.
A. LeGal
B. Financial
C. Operational
IV. Alternatives:
ADDrove the $62.000 budqet approved bv the Committee and
allow the Committee line item budqetinq authority;
appropriate $36.314 as the City's share of this budqet to
a new account to be established b__y the Director of
Finance in the Contributions-Cultural cost center.
1. Leqal - requirements of the Regional Cable Television
Committee Agreement would be met.
Financial - funding was included in the FY 1992-93
General Fund budget for operation of the studio in
account 001-004-9310-9508.
Operational - recruitment of a Studio Manager can
begin and efforts to bring the studio on-line during
FY 1993-94 can proceed.
Do not approve the $62,000 budqet approved bv the
Committee and allow the Committee line item budgeting
authority; do not appropriate $36,314 as the City's share
of this budqet t__o ~ new account to be established bv the
Director o__f Finance in the Contr~u~ons-Cultura] cost
center.
1. Leqal - requirements of the Regional Cable Television
Committee Agreement would not be met.
Financial - funding was included in the FY 1992-93
General Fund budget for operation of the studio in
account 001-004-9310-9508. This funding would not be
utilized.
Operational - recruitment of a Studio Manager can not
begin and efforts to bring the studio on-line during
FY 1993-94 can not proceed.
Reco~end&t~on:
ADDrOVe the $62,000 budqet approved by the Committee and
allow the Committee line item bud~etina authority: transfer
$36.314 as the City's share of this budaet from account 001-
004-9310-9508 to a new account to be established bv the
Director of Finance i__n the Contributions-Cultural cost
center.
Roanoke Valley Regional Cable
Television Committee
cc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Alfred Beckley, Roanoke Regional Cable Television
Committee Member
Mr. David Baker, Roanoke Regional Cable Television Committee
Member
Ms. Michelle Bono, Roanoke Regional Cable Television
Committee Member
Mr. Barry Key, Roanoke Regional Cable Television Budget
Subcommittee Member
GOVERNMENT AND EDUCATION ACCESS STUDIO
PROPOSED OPERATING BUDGET
AUGU~]' 20, 1992
1010 SALARIES 17,459 27,551 STATION MANAGER SALARY:$26,239 GRADE 22
FY1993-94 $26,239 x 5% - $27,551
1020 PART-TIME 4,800 9,600 8MEETINGSX4PEOPLEX$5/HRX5HRS
CAMERA, GRAPHICS, DIRECTOR
2100 FICA 1,703 2,842 7.65% OF SALARIES AND PART-TIME
2200 VRS 1,786 2,818 10.23% OF SALARIES
2300 HEALTH INSURANCE 1,080 1,620 $135/MONTH
2310 DENTAL INSURANCE 104 156 $13/MONTH
2400 LIFE INSURANCE 153 241 .8743% OF SALARIES
TOTAL PERSONNEL 27,085 44,828 i
3013 PROFESSIONAL SERVICES 2,860 5,470 ~V ENGINEER ON RETAINER $10/HR, $40O/MONTH
~400 X 6MONTHS) · ($35/HR X 6) - $2,610
~2.610 X 2 - $5,220, AUDIT FEE $250 EACH YEAR
3101 TEMPORARYSERVlCES 2,048 3,072 CLERICAI'8HRSX4WKSX$8/HRXSMONTHS.$2,048
~HRS X 4WKS X $8/HR X 12MONTHS. $3,072
3202 REPAIRS-OFFICE EQUIPMENT 1,000 1,(300 ~IAINTENANCE CONTRACT PC, PRINTER, ETC.
3209 REPAIRS-VIDEO EQUIPMENT 2,250 2,250 iMAINTENANCE CONTRACTS ON CAMERAS, ETC.
3530 PRINTED FORMS 2,350 9,400 PROGRAM GUIDE. 47,000 X $.05 X 1QTR. $2,350
47,000 X $.05 X 4QTHS - $9,400
3610 ADVERTISING 1,000 N/A ADVERTISING FOR STUDIO MANAGER
3620 PUBUC INFORMATION 500 500
~ CENTRAL SERVICES 1,000 2,000 PAYMENTS TO COUNTY FOR INTERNAL SERVICES:
DATA PROCESSING, PROCUREMENT, FINANCE.
5210 POSTAGE 150 250
5230 ~ELEPHONE 680 1,320 7~VO PHONE LINES AND VOICE MAIL
5308 GENERAL LIABILITY INS 500 500 $1.0 MILUON/INCIDENT + $2-0 MILMON/AGGREGATE
BASED ON A $40,000 PAYROLL
5410 RENT OF EQUIPMENT 2,360 3,540 COPIER RENTAL $295 X 8MONTHS. $3,360
$295 X 12MONTHS. $3,540
5420 RENT OF BUILDINGS 3,300 5,000 520 SQ. FT. x $9.50/FT.
5501 TRAVEL-MILEAGE 350 500 LOCAL TRAVEL AT $.24 PER MILE
5520 DINNER MEETINGS 100 100
GOVERNMENT AND EDUCATION ACCESS STUDIO
PROPOSED OPERATING BUDGET
AUGUST 20, 1992
5540 TRAINING N/A 500 CONFERENCES AND LODGING
5801 DUES 200 200
5819 SMALL EQUIP AND SUPPLIES 500 1,500
5883 VIDEO SUPPLIES 2,500 10,000
6010 OFFICE SUPPLIES 650 1,000
6202 BOOKS AND SUBSCRIPTIONS 120 I 120
8401 SMALL CAPITAL OUTLAY 500 500
TOTAL OPERATING 24,918 48,722
TOTAL BUDGET 52,003 93,550
NOTES:
1.) THIS OPERATING BUDGET IS BASED ON NO IN-KIND SUPPORT FROM THE THREE LOCALITIES.
IF OFFICE SPACE, CLERICAL SUPPORT, PRINTING OR OTHER SERVICE CAN BE PROVIDED
BY EITHER OF THE LOCAETIES, THE BUDGET CATEGORIES COULD BE ADJUSTED ACCORDINGLY.
2.) THIS OPERATING BUDGET DOES NOT INCLUDE FUNDING FOR FURNITURE, FIXTURES OR A
VEHICLE FOR THE STATION MANAGER BECAUSE THESE ITEMS QUALIFY FOR PURCHASE
THROUGH THE CAPITAL GRANT.
3.) THE FY 1993-94 OPERATING BUDGET FOR THE STUDIO, PROVIDED ABOVE, DOES NOT INCLUDE
THE COST FOR EDUCATIONAL PROGRAMMING. ONCE THE NEEDS ASSESSMENT HAS BEEN
COMPLETED, THE OPERATING BUDGET WILL NEED TO BE AMENDED ACCORDINGLY.
4.) THE BUDGET CURRENTLY CONTINUES A MILEAGE ALLOWANCE FOR ANY TRAVEL REQUIRED
BY THE STATION MANAGER, IN THE NEAR FUTURE IT WILL BE NECESSARY TO CONSIDER
THE PURCHASE OF A VEHICLE FOR THE PURPOSE OF TRANSPORTING EQUIPMENT FROM ONE
LOCATION TO ANOTHER.
GOVEPaNMENT AND EDUCATION ACCESS STUDIO
PROPOSED FUNDING OPTIONS
AUGUST 20. 1992
CABLE TELEVISION REVENUES:
CITY OF ROANOKE
COUNTY OF ROANOKE
TOWN OF VlNTON
1 PERCENT PERCENT
OF REVENUES OF TOTAL
$98,456 58.57%
57.330 34.11%
12~307 7.32~
$168,093 100.00%
METHOD Ac 1 PERCENT
REVENUE~
CITY OF ROANOKE
COUNTY OF ROANOKE
TOWN OF VlNTON
TOTAL REVENUES
EXPENDITURES:
OPERATING
RESERVE-CAPITAL/CONTiNGENCIES
TOTALEXPENDITURES
8 MONTHS 12 MONTHS
FY 1992-93 FY 1993-94
$98,456 $98,456
57,330 57,330
12,307 12.307
$168,093 $168.093
$52,003 $93,550
116,090 74,543
$168,093 $168,093
METHOD B: PERCENTAGE SHARE
REVENUES:
CITY OF ROANOKE
COUNTY OF ROANOKE
TOWN OF VlNTON
TOTAL REVENUES
EXPENDITURES:
OPERATING
TOTAL EXPENDITURES
8 MONTHS 12 MONTHS
FY 1992-93 FY 1993-94
$30,458 $54,792
17,738 31,910
3,807 6,848
$52,003 $93,550
$52,003 $93,550
$52,003 $93,550
METHOD C: COMBINATION OF A AND B
USE A PORTION OF THE ONE PERCENT ALLOCATION, OVER AND ABOVE THE AMOUNT NEEDED
FOR THE ANNUAL OPERATING BUDGET. TO FUND A CAPITAL REPLACEMENT ACCOUNT.
Misc. 9/14/92 - Council
TOWN OF VINTON
P. O. BOX 338
VINTON, VIRGINIA 24179
PHONE (703) 983-0607
FAX (703) 983-0621
September 2, 1992
BRAD CORCORAN
TOWN MANAGER
Mr. Howard E. Musser, Chairman
Roanoke Valley Regional Cable TV Committee
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011
Dear l~r:
At the regular meeting of the Vinton Town Council held on Tuesday, September 1, 1992,
Council voted unanimously to approve the Roanoke Valley Regional Cable Television
Committee's eight month budget for FY 1992-93 in the total amount of $62,000, to be funded
proportionately by the Town of Vinton, City of Roanoke and County of Roanoke. Council also
granted the Cable Television Committee the right to make line item adjustments within the
budget as long as the budget total of $62,000 does not increase.
If you have any questions or need additional information, please do not hesitate to contact me.
Town Manager
BC/cr
CC;
Mrs. Mary F. Parker, Clerk, City of Roanoke
Mrs. Mary H. Allen, Clerk, Roanoke County Board of Supervisors
Misc. 9/14/92 - Council
TOWN OF VINTON
P. O. BOX 338
VINTON, VIRGINIA 24179.~2 :: ? _~j
PHONE (703) 983-0607
FAX (?03] 983-0621
Sep~mber 2, 1992
BRAD CORCORAN
TOWN MANAGER
Mr. Gardner W. Smith, Chairman
Roanoke Valley Resource Authority
1216 Kessler Mill Road
Salem, VA 24153
Re: Amendment to the Roanoke Valley Resource Authority Budget for FY 1992-
93
Dear/~rm~:
At the regular meeting of the Vinton Town Council held on Tuesday, September 1, 1992,
Council unanimously voted to approve an amendment to the Roanoke Valley Resource Authority
1992-93 budget for the Solid Waste System Revenue Bonds, Series 1992, totaling $33,414,005.
If you have any questions or need any further information, please feel free to advise me.
Brad C~coran
Town Manager
BC/cr
CC:
John R. Hubbard, CEO, RVRA
Mary H. Allen, Clerk, Roanoke County Board of Supervisors
Mary F. Parker, Clerk, Roanoke City Council
COUNTY ADMINISTRATOR
(703) 772-2004
Misc. 9/14/92 - Council, C.Mgr., C.Att.,
D.O.F.
P.O. BOX 29800
ROANOKE. VIRGINIA 24018~798
September 9, 1992
BOARD OF SUPERVISORS
(703) 772-2005
The Honorable Howard E. Musser, Chairman
Roanoke Valley Regional Cable TV Committee
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mr. Musser:
Attached is a copy of Board Action No. 9892-1 approving the
adoption of the Regional Cable TV operating budget. This action
was taken by the Board of Supervisors at their meeting on Tuesday,
September 8, 1992.
If you need further information, please do not hesitate to contact
me.
Sincerely,
bjh
Attachment
cc: Anne Marie Green,
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
Public Information Officer
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
ACTION # 9892-1
ITEM NUMBER ~- /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 8, 1992
SUBJECT: Request for Adoption of the Cable TV Operating Budget
BACKGROUND INFORMATION: The Roanoke Valley Regional Cable
Television Committee recently approved an operating budget for the
regional television studio for FY1992-93. Under the terms of the
Roanoke Regional Cable Television Committee Agreement, this budget
must be approved by the governing bodies of the three jurisdic-
tions. The agreement also provides that the City, County and Town
will fund the studio in an amount up to a maximum of one percent
of the gross revenues of Cox Cable Roanoke from each jurisdiction,
based upon such receipts for the last calendar year.
SUMMARY OF INFORMATION: The Roanoke Valley Regional Cable
Television Committee has approved hiring a studio manager for the
regional television studio, and the funding of a budget for
operation of the studio after the manager begins work. It is
anticipated that the manager will be available beginning November
1, and therefore the budget covers eight months of the current
fiscal year.
The Budget Subcommittee which prepared the document consists
of Reta Busher, Director of Management and Budget for Roanoke
County, Barry Key, Manager of the Office of Management and Budget
for Roanoke City, and S. Brad Corcoran, Vinton Town Manager. Their
calculations were based on discussions with the Facilities and
Equipment Subcommittee, and staff from other local government
television studios.
The total operating budget for the eight month period, as
approved by the full Committee is $52,003, plus $10,000 for
contingencies. A copy of the budqet is attached. There was some
discussion by the Committee as to ~hether the salary offered would
be sufficient to attract the type of person necessary to manage the
studio, and Mr. Corcoran then recommended that this position be
raised to a Grade 24 on the County's classification and pay plan.
This change to the salary grade was approved unanimously, as was
the budget, with the understanding that the localities would be
asked to approve the budget in total, reserving line item authority
for the Committee and the studio manager. This will allow the
flexibility which may be necessary in offering an appropriate
salary.
The Budget Subcommittee also recommended the formation of a
Studio Operations Subcommittee, consisting of the members of the
Facilities and Equipment Subcommittee, and the abolishment of the
latter subcommittee. The full committee approved this recommenda-
tion, and the new Studio Operations Subcommittee consists of
Michelle Bono, Public Information Officer for the City, Anne Marie
Green, Public Information Officer for the County, Mary Beth Layman,
Special Events Coordinator for Vinton, Jane James, Roanoke County
Schools, and David Becker, Roanoke City Schools.
FISCA~ Based on the formula outlined above, Roanoke
County's share of the proposed $62,003 budget would be $21,148.20.
This figure is considerably less than 1% of gross revenues, which
is $57,330. Funds are available in the General Fund Unappropriated
Fund Balance for this expenditure.
ALTERNATIVES: 1. Approve the proposed operating budget for the
Roanoke Valley Regional Cable Television Government Access Studio,
which will allow the jurisdictions to proceed with hiring of a
studio manager, and beginning operations of the studio.
2. Do not approve the proposed operating budget. Under the
terms of the Cable Television Agreement between the three jurisdic-
tions, this would probably result in Roanoke City and Vinton
proceeding with funding and operation of the studio alone. Both
jurisdictions have already earmarked the entire 1% of gross
revenues for this purpose.
RECOMMEND%_TION: Staff recommends Alternative 1, so that Roanoke
County will have the opportunity to participate in the Government
Access Studio.
Anne Marie Green
Public Information Officer
Elmer C. Hodge ~
County Administrator
ACTION
Approved (~Motion by:
Denied ( Lo approve
Received ( )
Referred
To
cc: File
VOTE
Harry C. Nickens No Yes Abs
Eddy x
Kohinke x
Johnson x
Minnix x
Nickens x
Anne Marie Green, Public Information Officer
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
D. Keith Cook, Director, Human Resources
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
Howard E. Musser, Chairman, Roanoke Valle Regional Cable
TV Committee
II.
Assignment to Sudget Subcommittee
A. Develop an nter~m budget for operations of the
i '
government and education access studio.
B. Recommend a maximum salary amount for ~he Studio Manager.
C. Recommend an operational arrangement for ~he ongoing
supervision of the Studio Manager.
Budget Assumptions and Comments
A. The interim~~l~g~ expenses fOr~ha studio
during Fisca Year 1992-93 will be funded proportionatel¥
by ~a city of Roanoke, County of Roanoke and Town of
Vinton baaed on ~hsir respective PerCentage shares of
total revenues to Cox Cable from each Jurisdiction for
calendar year 1991:
City of Roanoke
County of Roanoke
Town of V£nton
Totals
$ 9,845,609 58.57%
5,733,012 34.11%
$16,809,340
100.0o%
.~h~__ts_aseUmPtton for ~he ~,~.,4. b_~ .... .
=unSUng previ i. L _c? s stsnt with
~ ~lscal year ousrat~-'~..~-i-'~-''~. ~ *one RVRC~c
appropriation ~ .--~ -__iT~.=~=s, x.e. ~e
· m~ o~ 1% of ~oss revenues
of Cox Cable Roanoke from each
previous ~lendar year fo- ...... ~- - n for
Percen~ae ~- * ~u~on o~ ~e s=udio.
. . pres~ to ~e ~C - ...... Manager
· a=~ dare. Capital ~an~ Pa~en=8 fr
be used ~o f~d 0.~_. _ ~ Cox Cable will
~zneer~q se~ice
r~td for d~i~of *- .......
~ra~er q~erator ---- ...... ~d~ for
~l~ce ~Ctl ~t t~e~ ...... ~- ~e s~Zo*s
C. The Studio Manaqer will be hired by November 1, 1992. '
D.
During ~he period of November 1, 1992 tht~l June 30, 1993,
tho Studio Manager will Perform tho following duties:
.... P grammlng services dee£rsd by =ha
unree par=lcLpating localities.
2. Draft a request for propoeale(p. Fp), advertise ~he RF
and selec~ an architoc~ur.1 ..... P
expendit.~r, em to complete and properly e i
3. Do whatever is necessary =o bring Y-he studio on-line
by July 1, 1993.
4. Film and broa.dcaet the official meetings of governing
bodies beginning after January 1, 1993.
· .~ up,ra~ng aha ~p~al bud
Fiscal Ye~ 1993-94. ge~ for
Franklin Coun~ ~ ~a~on8 an B~ackeburg and
¥ to determine what t em o
nlceseery. Many of ~- ~ .... ~P f eXpeneee arm
the =-~--=- = ~ - ~ua. ouu~ec eXpeneee recommended i~
~*~=am uuagec are eased on this releerch.
III. Recommendations
A. Interim Operatin~ Budget (see Attachment)
~' ~Tl?e_.ma~ntm ~el&ry for the Studio.'~anager osit
? ~x~a ac 326,239, w~lch i ~fl. -~ ..... P ~on should
· ora salary n--ade ~ ~- ~ s_''~..~v~:une market rate
tO $35,311. a~ary range should be $23,854
C. Operational Arrangement
J
-], =ne manager of Ma~agmment and Budget for
Roanoke Cit7 and the Town Manager for ~he Town of
Vln=on shall serve as advisors to ~he subcommittee.
2. The Studio Opera~iona Subcommittee should
with responsibility for ..... ~-~ _ bi ch~ed
~e --v ....... - _ ~?~=v~s~on o= opera=ions of
~-~a po~ alrecclon =o be provided by =hej
R~C.
The R.VRCT¢ should reserve the right to a rove
annual workulan for *~- ---J,- - PP the
__= .... = ~..~ ~uuuAo, aha the operating and
tape,ax DUagetS to be recommended annuall
St~91o Manager and Studio Oueratio--
well as any a~en~n~. ~. .[-- = ~ --' ~uuummAc~ae, as
annual bud-at mu:~-I-[I--f -ac-is recoqnlzed that the
~ ~ u&~acal~ De approved an
thru appropriations by the ~hrae governing bdod~ed
The. Studio Manager should repo~c directly to the
nd pleaeure o ~-~r.~__~_se~ve aC the rill
a f the entir~
should be classified under ~h. The position
plan of the County of Roa~o~ pay and classification
and receive fringe
benefits provided ~? County employees. Perso
4. The ~udqet Subcommittee should be abolished upon the
and FacLlities S~
duties of ~is s~o--G~ ...... g .~g ~e ~en=
aha o~a~xon of
effxcx~C am POSsible.
S. ~ll. necemaar~, accounting serviCel for the studio,
lncludi~g the Per=ormance of an annual audit, should
be provided initially by Roanoke County.
o~m~gting and capital revenue --~ -- Th~ ..
scua~o s~ould ~ accosted for as a~e rate f
· nuaualnq any n~essa~ financial ~naq~;~ ...... '
~rso~el rec~ and P~asing s~ices, should
prov~d~ ~ ~e
of Roanoke ~d ~ ~
2o 2he s~udio f~d.
PAIq'r-TIM~
4,~0
FICA
1.703
vp, a
1,7~
HEALTH INSURANCE 1.~0
DENTAL INSURANC~ 104
LJFE INSURAN(~ 153;
27,~1 MANAGER ~U.N~Y.I~23; G~3E 22
12~ x ~ - t,27,551
9J00 8 M~=i~ X 4 i~ X IM,iR X ~1:18
2.818 10.23% OF ~U,).FU~
15~ |13~ONTH
PRINI~j FOF~d~ ?.3E~
~IBUC INFORMATION S00 I
POSTAGE
TRAVEL-MILEAGE 350
9,400 PI:IOGRAM GUIDE: 4Z.000 X &.(~ X 1QTR. 62.3.~)
t'?.000 X $-05 X 4QTR8 ,, 18.4~0
WA ~,OVER'I'ImNG FOR 8TUOIO MANAGER
250
1~4O V01C~ 14NL
I~.0
BA~ ON A 140A00 PAYROLL
500 LOCAL 'TRAVEL AT ~ ~ MILE
100
Gov~lJ~'r AND ~lXJ~Ti~I ACCE~ ~TIJ~O
I:gCX:OS~) CX~qAllr~ ~tx3~-r
BO(:X~ ANO ~JBSCRIFTION,t
OUTI. Ay
FY
I,~00
2~ 10,000
650
120 120
500 500
24,918
CABLE 1'~ mflSION REVENUES:
Cf fY OF ROANOKE
COUNTY OF ROANOKE
REVENUE~
CITY OF ROANCIKE
COUNTY OF ROANOKE
TOWN CF VINTON
TOTAL REVENUE~
8 MONI~8 ~2MON~a
FY 1902-03 FY 1993..~
$11,093
EXPENDITURES:
17,738 31,~10
Performs difficult professional work
~irecti~g, and broadcaetina ove~ *~- ._~l~ted to management,
oz lnxtlal e~Uxpment and other tasks~ u~mx~ oz StUdio, purchase
operation; does related work as req~ir~ated to the start-up of
An employee in this position is responsible for overseeing the
startup and operation of a governmental/educational access studio
and the p~aparation a~d dissemi~ation of information tO. the public
through video and audio productxon, broadca
on the government access .~--~.~ ..... S~ng and vxdeo ta in
ed mationel vid.o n.ads pj T am=.ssing int.rna Pan
. . .~== arma governments and two area
school systems; which is perfonmep_under the general supervision of
the Roanoke Valley Cable Television Committee.
EX]~MPL~n OF WORE; ¢I11us~retiv% Onlv~
Serves as technical advi--- ~- ~ ....
· · T'' ~ ~a~ governments on matters related
space. ~ = --" ~ equipment and design of studi~
Prepares, disseminates and updates inf~mation through electronic
character generation.
Produces features,' specials and other television programs.
Broadcasts public meetings.
Coordinates and schedules programming activities, balancing
requirements of three local governments and two school systems.
Manages studio operations, recruits hires and
volunteer, and par~:-time PerSOnnel. ' supervises
Operates video and related television production equipment.
Produces videos for internal training and promotions for
governments and school systems.
area
Thorough knowledge of the practices and .principlee of
co.mmun~cations, public relations, radio and televxsion production
and management.
C,11~L~e ?wI'.wVI~TON GOV~,~net, wT ~...~.m ~
Education equivalent ~o a four year (~achelors) degree from an
accredite~ college or university wx~h ma'or co
broadcastxn · · · ] ursswork in
gt communications
.... = ..... , Journalism, or relate~ ----~. -
operations, mass communication, film
production and in =he supervision of personnel.
· DDITION~L R,OU,.~w~]T,, ~ '~;o~.J_ ~84/~
Must possess a valid Virginia Driver's License ~and have a good
driving record.
8/19/92
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
September 17, 1992
File #67-33-166-323-~--68
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31174-091492 authorizing donation of the former
City Recreation Center and Library located at 1916 Memorial Avenue, S. W.,
designated as Official Tax No. 1330514, to the Greater Raleigh Court Civic League,
Inc., as more particularly set forth in a report of the Water Resources Committee
under date of August 24, 1992. Ordinance No. 31174-091492 was adopted by the
Council of the City of Roanoke on first reading on Monday, August 24, 1992, also
adopted by the Council on second reading on Monday, September 14, 1992, and will
take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planni~ g
Ms. Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator
Mr. Richard V. Hamilton, Real Estate Agent
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Owen M. Grogan, Superintendent, Recreation
Mr. James D. Ritchie, Director, Human Development
Ms. Beverly A. James, City Librarian
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2a,011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #67-33-166-323-488-68
Mr. Robert Turcotte, President
Greater Raleigh Court Civic League, Inc.
P. O. Box 3092
Roanoke, Virginia 24015
Dear Mr. Turcotte:
I am enclosing copy of Ordinance No. 31174-091492 authorizing donation of the former
City Recreation Center and Library located at 1916 Memorial Avenue, S. W.,
designated as Official Tax No. 1330514, to the Greater Raleigh Court Civic League,
Inc., as more particularly set forth in a report of the Water Resources Committee
under date of August 24, 1992. Ordinance No. 31174-091492 was adopted by the
Council of the City of Roanoke on first reading on Monday, August 24, 1992, also
adopted by the Council on second reading on Monday, September 14, 1992, and will
take effect ten days following the date of its second reading.
Sincerely, ~O~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of September, 1992.
No. 31174-091492.
VIRGINIA
AN ORDINANCE authorizing the donation of the former City
Recreation Center and Library at 1916 Memorial Avenue, S.W.,
Official Tax No. 1330514 to the Greater Raleigh Court Civic League,
Inc. upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and. the City Clerk are hereby authorized to execute
and attest, respectively, in form approved by the City Attorney, an
appropriate quit claim deed of donation of Official Tax No.
13.30514, 1916 Memorial Avenue, to the Greater Raleigh Court Civic
League, such deed to include a right of reversion of the property
back to the City upon any of the following occurrences: (l) the
Greater Raleigh Court Civic League ceasing to exist; (ii) violation
of a covenant to be included in the deed prohibiting any conveyance
of the property or placing of liens or deeds of trust against the
property; (iii) violation of a covenant to be included in the deed
requiring that the facility be maintained in accordance with
standards established by all applicable City codes and ordinances,
as amended, and in conformity with neighborhood standards as
determined by City; and, (iv) the Greater Raleigh Court Civic
League ceasing to utilize the property as a meeting place, such
deed to contain other terms and conditions as are deemed to be in
the City's best Interest, all as more particularly set forth in the
report from the Water Resources Committee to this Council dated
August 24, 1992.
ATTEST:
City Clerk.
Roanoke, Virginia
August 24, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Donation of City-Owned Property
Greater Raleigh Court Civic League, Inc.
Official Tax No. 1330514
The attached staff report was considered by the Water Resources
Committee at its meeting on August 24, 1992. The Committee recommends
that Council authorize the donation of 1916 Memorial Avenue, S.W. to the
Greater Raleigh Court Civic League, Inc. in accordance with conditions stated
in the attached report.
Re_s~ctfully submitted,~
EliZabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Coordinator, Neighborhood Partnership
Robert N. Turcotte, President, GRCCL
INTERDEPARTMENTAL COMMUNICATION
DATE: August 24, 1992
TO:
FROM:
Members~ Water Resources Committee
Die' Uti.ties
W. Robert Herber~~Manager & Operations, thru
SUBJECT:
DONATION OF CITY-OWNED PROPERTY
GREATER RALEIGH COURT CIVIC LEAGUE,
OFFICIAL TAX NO. 1330514
INC. (GRCCL)
I. Backqround:
Lease to GRCCL of Old Recreation Center/Library at 1916
Memorial Avenue, S.W., was authorized by Ordinance No.
27736, dated August 12, 1985.
Terms of Lease provided for an initial five (5) year term
extendable on a year-to-year basis thereafter by mutual
agreement of the parties.
Request to sub-lease facility to a commercial
organization was considered by the Water Resources
Committee (WRC) on July 27, 1992. Committee's decision
was to recommend rejection of the proposal.
Cost of maintenance, utilities, and other operational
expenses for facility exceeds usefulness of facility to
GRCCL causing them to consider returning it to the City.
Paying tenant is only reasonable solution to cost
problems.
II. Current Situation:
Suggestion that City consider a conditional donation of
property to GRCCL has been made. Conditions to be
reversion of ownership to City:
i. If GRCCL ceases to exist.
ii. Violation of prohibition against conveyance or
placing of any liens or deeds of trust against
property.
iii. Violation of covenant to maintain facility to the
standards established by all City codes and
ordinances and to conform to neighborhood
standards.
iv. GRCCL cease to use property as meeting place.
Water Resources Committee
RE: Donation of City-owned Property/GRCCL
Page 2
III. Issues:
A. Need
B. Timinq
C. Cost to City
D. Advantages to City
E. Precedent
IV. Alternatives:
Committee recommend to City Council that it authorize the
appropriate City officials to execute quit claim legal
documentation transferring ownership of City-owned
property identified by Official Tax No. 1330514, 1916
Memorial Avenue, S.W., to GRCCL, deed to contain
conditions outlined in II, A (above) with the possibility
of reversion and to be prepared by petitioner in a form
acceptable to the City Attorney.
1. Need by petitioner for structure to permit it to be
leased is met.
2. Timinq to permit potential lessee to utilize
structure as soon as possible is met.
Cost to City would be the loss of an asset valued at
$32~000 (for tax purposes) which currently generates
no tax revenue. There would be tax revenue from
this conditional donation.
Advantage to City is removal of
maintenance responsibilities and
future tax revenues from business of
liability and
generation of
future lessee.
Precedent would be set by this action that could
lead to other neighborhood groups requesting the
City to donate structures they use to them.
Water Resources Committee
RE: Donation of City-owned Property/GRCCL
Page 3
Committee not recommend to City Council that it authorize
the donation of 1916 Memorial Avenue, S.W., to GRCCL:
1. Need by petitioner for title to structure permitting
its subsequent lease is not met.
2. Timing to allow potential lessee to utilize
structure quickly not met.
3. Cost to City is continued liability and maintenance
costs.
4. Advantaqe to City is moot.
5. Precedent is moot.
Recommendation: Committee recommend to City Council that it
authorize the donation of 1916 Memorial Avenue, S.W., to
GRCCL in accordance with Alternative "A".
KBK/RVH/fm
Attachment
cc: City Attorney
Director of Finance
Director of Public Works
Coordinator, Neighborhood Partnership
Robert N. Turcotte, President, GRCCL
Greamr ILaleigh Court Chic League, Inc.
P.O. Box 3092.
Roanoke, ~dq~inia 2.4015
J'uly 21, 1992
Mr. W. Robert Hezben
City Manager
City of Roanoke
215 Church Ave., Room 364
Roanoke, VA 24011
Dear Mr. Herbe '.f/~'. ~
We ask our City Administration, Water Resources Committee, and City Council to work
with the Greater Raleigh Court Civic League (GRCCL) to find a mutually beneficial way
to turn the City's building at 1916 Memorial Avenue into a working asset. This old
libratT building serves well as a centerpiece for out ot~i~ina and for that we ate
grateful. However, the building sits empty most of the year, occupied during five GRCCL
board meetings and for an ope~ house after our merchant's holiday parade. If the League
were able to pursue other altemativea we could turn payment for ugliliea over to an
occupant and leverage the a~set to earn monies for neighborhood improvement proj~cta,
support the merchant's comme~clal district and provide a daily presence in the building.
In the course we will return many benefits to the City including it partial return of the reid
estate to the tax rolls.
We have made many leasehold improvements to the property and have maintained it as if
it were our own. At present we spend Sl,600.00 per year for utilities alone. Since we
cannot cost justify this expenditu~ on use, in past yem's the GRCCL board has coosidered
turning the buildill~ back over to the City. A little math tells why: our utilities al°ne
average almost $:1~7.00 per use. For the same expense we could have our meetings in the
finest hotel in the a~a and afford to have our events catered, ln~ead, we would prefer
to turn the building into a workin~ asset for the City of Roanoim and the GRCCL,
The City of Roanoke and the Greater Raleigh Court Civic League have a long histo~] of
working together for mutual benefit. In 1984, Kitty Roche and Anne Glen, past presidents
of the GRCCL, publicly supported an $18,600,000 bond issue that included the installation
of the 911 system, and improvements to City parks, schools and streets. The mayor
issued a proclamation in their honor. During the 1991 cooperative effort to solve 27
burglaries in the area, the Police Department has estimated that the GRCCL saved the City
250 hours of overtime expense. Later we earned a national Neighborhood of the Year
Award for this effort. We will continue to return many times the City's investment in our
organiT~tion. The City has not included this property in any short or long term plans.
Please take time to make a thoughtful decision to work with us to find the balance of civic
duty, precedent and practically. Allow us to leverage this tool that has served us so well
in the past into an asset to fund an energetic civic organization's projects.
We will call you in the near future to ~1~ further.
Sincerely,
Pr~ident
Kit Kiser
1ohn Marlles
Water Resources Commiuee Members
City Council Members
m
THIS DEED OF LEASE. ~ade chis ._~J~'day of ~. 198S,
by and between CITY OF ROANOKE. VIRGINIA, a municipal corporation
HiT~ESSET~:
THAT, IN CON$IDEI~kTION of the su~ of ONE DOLf_~R ($I.00),
peid by Lesiee ~o Lessor, receipt of whLch ~, hereby acknowledged,
and DE the ~gree=enc by Lessee Co be bOUnd by the covenants sec
ou~ below, Lessor ~eases Co Lessee Che ffoL~o~ng ~escr~bed
escace ~y~n~ ~n ~he C~y DE. Roanoke, V~rg~nLa ~or a cerm
years ~rom the d~Ce hereof:
BEGINNING ac a point on the southerly ~/de o~ VirginLa
Avenue a~ the [ncersecc[on GE the south edse o~ the con-
point Is 8~.10 ~eec easter[7 ~rom the southeast co~ner
of Vtrs[nta Avenue and Grandtn feed, and ~tch point
S. ~[co[m, S. C. E.; thence a[on~ the aouChecLy
Virginia Avenue South 89' ~9' Eaec 33,&0' co a point,
Corner ~2; thence South 2'
Corner e3= thence l'~esc ~0.~0 ~eec Co a
tn a ~es~e~[y dt~eccton ~no ~[on~ the
norther[7 aide of a pctvace ails7 ~o~ch 88 26
27,9' co a point, ~tnet ~; :hence Notch ~&' ~esc 5.67'
co a point on the easter[7 aide GE a p~tvace alley,
race alley HoFch 0* [ir Eaac 35.~3' co cae southerly
accord~co p[ac showing Library ~ut[dtng and IGC beta8
conveyed co Ctcy GE Roanoke, Virginia, by Shenandoah
LtEe Insurance Company. Incorporated; prepared by C.
Ns[cola, S.C.E,. dated Novenber ]9. 19~1. a copy o~
which plat ts aC~ached co chis [ease as a parc hereof,
bearin8 official Clx n~ber 133051~ and kn~ al part o[
Lo~ 2, Block ~, ~p oE Keystone Place; and
BEING the property conveyed co t~e CLC
Th£s Lease. however, Ls subject Co =be fOllowLn8 covenants,
runnLng with the title Co =he above land, oy which Lessee as
evidenced by its sLenature on chis Lease, aerees Co bind L=sel~.
~- There shall be no major al=eraCLons of the premi-
ses. without Lessor's prior written approval.
2. Lessee agrees co maintain and repair the premises
co insure LC remains functional as a meetin8 place
and headquarters for the Greater RaleLeh Court
Civic Leaeue, Inc., and such auxiliary functions aa
mutually seresd upon Ln wricin~ between cae Lessee
and =he Lessor's Ci=y Manager, and presen=s an
attractive appearance, and =o maintain cae above
real es=ace in a neat and clean condition. Lessee
shall be responsible for, without limitation, any
repairs co or maintenance of plumbin~ or electrical
systems as well as all interior deslen, paincin~.
carpeting or other such items. Lessor a~rees =o be
responsible for necessary ex=er£or structural main.
tenants and for ocher end Lcem capita~ maintenance
such as ~ur~ace and heacln~ system repairs to the
extent such costs exceed $250.00 a~ter ~ltten
notice of =he need for such ~a~ncenance or repairs
8ivan co Lessor.
Either party hereto a= any =lme ~ay terminate th~
minacton a= least 30 ~avs ~r~ur co such cermAna. ?
=ion. In no event shaA~ chis tease continue mft~
the expiration of five veers ~rom the date here~;,
provided that the par=~s .ay mucueLXy alree to an
llab~llty and comprvnw~q~...v puoLtc ItabtAlty
legal ltab~lLty for ~q:'~r~es co perlO~l (laeludt~yl-.-
wronaful death) and d4~t~eq CO property catme~ by
see, or use or maintenance chereQf, vit~ ~iabilLZy
~LB~i of no~ ~lll ~han 5~U.O00 ~or ~y Onl ~.~
· on, and not Ieee than ~I.OOU.OUO for ~y deepen:
tnvolvtn& tnJu~ (:ncLudtn~ wronsfu~ dea~) Co ~re
chart one peraon, and hOC Lead chart ~500,~0 ~or .
- 2 -
property damage resulting from any one accident.
City Clerk · certificate of Such insurance which
shall provide substantially chac Lessor. £cs offi-
cials, asencs and employees, are lnsureds unaer
n
ce co Lessor. Lessee further
agrees Co be responsible for ~urchasing any con.
cents insurance coverage It may deem necessary for
property brought onto leased premises.
Lessee shall pay all uclllCy connection and service
charges with respect to the premises.
This lease is not assignable wlCaout the prior
written consent of the Lessor.
Lessee agrees not to allow possession of Cae above
real estate that is not in conformity with the
£ntenc of the Parc/es hereto.
In the event the improvement on the premises is
completely destroyed or is so badly damaged so as
co Practically amount to total destruction, or if
Lessor, regardless of the extent of the damage.
decides nsc to rebuild the improvement, Lessor may
terminate this lease upon reasonable written notice
to L~see.
employees forever harmless from
and asainst all liability, loss or expense ImpOSed
upon Lessor by reason of legal liability for
urn pcmzsss, provided that Lllsor shall
Lessee and timely notice of any claim made
asainstprompt
Lessor which may result in a judgment
aAalnsc Lessor because of such injuries or damages.
and promptly deliver to Lessee all papers, notices,
vided, further, chat Lessae and its Insurer. or
either of th~. shall have the right Co compromise
and defend all claims, actions, suits and pro-
therein; and in Connection therewith the parties
hereto saree to faithfully cooperate w~ch each
ocher and with Lessee's insurer in the detense
thereof,
o 3 -
deemed su~ficienclv J'~ ..... o ---eric Ih&l! be
by firs~ cl&s. ma£1, wicb proper pOl~&~e
Attention: Cloy ~n&ger
36~ Municipal
Roanok~ Virginia
For Lessee: Greater Raleigh Court Civic
League. [nc.
Attention: President
P. O. ~ox 3092
~oanoKe, Virginl&
NITNESS the Eol~o~lng si&neCures ~nd seels.
C~Ty OF ROA2qOKE.
ATTEST
ATTEST:
Secre~t~y~
GREATER RALEIGH COt]RT CIVIC LF~JUE,
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #429
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. DibHng, Jr.
City Attorney
Roanoke, Virginia
Mr. Joel M. Schlange~'
Director of Finance
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 14, 1992, Council requested that the City seek a ruling from the Attorney
General and/or independent counsel with regard to the legality of the "2 for 1"
pension benefit, as well as all other pension related matters.
Sincerelyt'-~ ~_~ ~. ' '~O~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #15-83
Mr. Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 14, 1992, you were reappointed as City Attorney, for a term of two years,
beginning October 1, 1992, and ending September 30, 1994.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 1992.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
gnc.
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the fourteenth day of September, 1992, WILBURN
C. DIBLING, JR., was reappointed as City Attorney of the City of Roanoke, for a
term of two years commencing October 1, 1992, and ending September 30, 1994.
Given under my hand and the Sea] of the City of Roanoke this seventeenth day
of September, 1992.
City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #15-1
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 14, 1992, you were reappointed as Director of Finance, for a term of two
years, beginning October 1, 1992, and ending September 30, 1994.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the fourteenth day of September, 1992, JOEL M.
SCHLANGER was reappointed as Director of Finance of the City of Roanoke, for a
term of two years commencing October 1, 1992, and ending September 30, 1994.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of September, 1992.
City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 17, 1992
File #15-280
Mr. Robert H. Bird
Municipal Auditor
Roanoke, Virginia
Dear Mr. Bird:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 14, 1992, you were reappointed as Municipal Auditor, for a term of two
years, beginning October 1, 1992, and ending September 30, 1994.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 1992.
g~'~ ~-~ -~'Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the
City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council held on the fourteenth day of September, 1992,
ROBERT H. BIRD was reappointed as Municipal Auditor of the City of Roanoke, for
a term of two years commencing October 1, 1992, and ending September 30, 1994.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of September, 1992.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the
Council of the City of Roanoke and keeper of the records thereof, do hereby certify
that at a regular meeting of Council held on the fourteenth day of September, 1992,
MARY F. PARKER was reappointed as City Clerk of the City of Roanoke, for a term
of two years commencing October 1, 1992, and ending September 30, 1994.
Given under my hand and the Seal of the City of Roanoke this seventeenth day
of September, 1992.
Deputy City Clerk
8
9
10
11
12
13
14
15
16
17
Fringes
Wages
Fringes
Wages
Fringes
Travel
Communications
Supplies
Insurance
Contractual
Services
Equipment
Miscellaneous
Wages
Fringes
Travel
Communications
Supplies
Insurance
18
19
20
21'
22
23
24
25)
26 Participant Support
27 Wages
28 Fringes
29 Co~nmunications
30 Supplies
31 Work Experience
32 Childcare
33 Alliance
Corporation
34) Catawba Cabinet
35) Coca-Cola Bottling
Company
36) College of Health
Services
37) Dabney Lancaster
Community College
(Adult)
38) Dabney Lancaster
Community College
(Youth)
39) RADAR
40) Radford University
41) Roanoke City
Schools Adult Ed.
42) Roanoke County
Schools
43) Roanoke Memorial
School of Nursing
44) Scheneman and
Spencer
45) TAP ABE/GED
46) TAP Project Success
47) TAP Vocational
Training
(034-054-9285-8051) $ 816
(034-054-9285-8350) 1,357
(034-054-9285-8351) 185
(034-054-9361-8350) 97,219
(034-054-9361-8351) 19,545
(034-054-9361-8352) 1,588
(034-054-9361-8353) 3,994
(034-054-9361-8355) 2,042
(034-054-9361-8356) 2,337
(034-054-9361-8357)
(034-054-9361-8359)
(034-054-9361-8360)
(034-054-9361-8050)
(034-054-9361-8051)
(034-054-9361-8052)
(034-054-9361-8053)
(034-054-9361-8055)
(034-054-9361-8056
(034-054-9361-8461
(034-054-9361-8030
(034-054-9361-8031
(034-054-9361-8033
(034-054-9361-8035
(034-054-9361-8462
(034-054-9361-8324
4,333
2,000
5O0
49,146
12,615
5O0
920
1,750
125
2,189
29,390
5,875
170
5O
15,000
5,000
(034-054-9361-8121) 5,256
(034-054-9361-8234) 4,714
(034-054-9361-8170) 59,819
(034-054-9361-8150) 24,485
(034-054-9361-8210) 15,312
(034-054-9361-8481) 2,900
(034-054-9361-8156) 29,566
(034-054-9361-8439) 6,097
(u3f ~054-9361-8215) 715
(034-054-9361-8155) 143,141
(034-054-9361-8172) 141,900
(034-054-9361-8152) 107,100
(034-054-9361-8131) 65,000
(034-054-9361-8193) 4,990
(034-054-9361-8474) 2,180
48) VA. Western
community College
49) Wages
50) Fringes
51) Travel
52) Communications
53) Supplies
54) Insurance
55) Contractual
Services
56) Miscellaneous
57) Wages
58) Fringes
59) Travel
60) Communications
61) Supplies
62) VEC Staff
63) Participant Support
64) Alliance
Corporation
65) College of Health
Sciences
66) Dabney S. Lancaster
Community College
67) ECPI
68) ETSU
69) Gardner Denver
70) Mary Baldwin
71) Radford University
72) Roanoke County
Schools
73) VA. Western
Community College
74) Funding Authority
75) Communications
76) VEC Staff
77) Participant Support
78) VA. Western
Community College
79) Funding Authority
80) Wages
81) Fringes
82) Travel
83) Communications
84) Supplies
85) Contractual
Services
86) Miscellaneous
87) Wages
88) Fringes
89) Wages
'034-054-9361-8192) $ 20,922
034-054-9381-8350) 26,605
034-054-9381-8351) 5,244
034-054-9381-8352) 426
034-054-9381-8353) 1,072
034-054-9381-8355) 548
034-054-9381-8356) 627
(034-054-9381-8357~
(034-054-9381-8360'
(034-054-9381-8066
(034-054-9381-8067
(034-054-9381-8068
(034-054-9381-8069
(034-054-9381-8070
(034-054-9381-8405
(034-054-9381-8461)
(034-054-9381-8193)
(034-054-9381-8234)
(034-054-9381-8201)
(034-054-9381-8175)
(034-054-9381-8430)
(034-054-9381-8476)
(034-054-9381-8470)
(034-054-9381-8481)
(034-054-9381-8439)
(034-054-9381-8192)
(034-054-9381-9990)
(034-054-9382-8069)
(034-054-9382-8405)
(034-054-9382-8461)
034-054-9382-8192)
034-054-9382-9990)
034-054-9380-8350)
034-054-9380-8351)
034-054-9380-8352)
034-054-9380-8353)
034-054-9380-8355)
(034-054-.9380-8357)
(034-054-9380-8360)
(034-054-9386-8350)
(034-054-9386-8351)
(034-054-9391-8050)
1,162
150
23,700
4,740
2,000
2,000
2,000
17,000
3,000
4,990
5,550
55,223
14,125
1,475
7,949
600
3,289
469
32,253
22,693
1,500
6,816
2,000
14,188
35,662
2,500
50O
25O
1,000
50O
500
478
8,374
2,093
33,635
90) Fringes
91) Wages
92) Fringes
93) Title II B Revenue
94) Summer Food
Service-Local
95) Title II A Revenue
96) Title III EDWAA
Revenue
97) Title III EDWAA
40% Revenue
98) Contributions -
Other Localities
99) CDBG-Operation
Bootstrap
100) Opportunity Knocks
(034-054-9391-8051) $ 6,727
(034-054-9391-8030) 138,125
(034-054-9391-8031) 11,638
(034-034-1234-9279) 443,974
(034-034-1234-9287) 12,330
(034-034-1234-9361) 890,385
(034-034-1234-9381) 238,890
(034-034-1234-9382) 60,166
(034-034-1234-9380) 5,728
(034-034-1234-9386) 10,467
(034-034-1234-9391) 190,125
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
city Clerk.
Honorable Mayor and City Cotmcil
Roanoke, Virginia
September 14, 1992
Roanoke, Virginia
Members of Council:
~lmding for the Fifth
District ~,ployment and
Tr aini~g Consortit~n
Fifth District Employment and Training Consortia (FDETC) submitted
its Fiscal Year 1993 Title II-A Implementation Strategy to the
Governor's Employment and Training Department (GETD).
Planned progr~s include on-the-job training, work experience,
job related education, classroom training, job place~nt
activities, and remedial education.
FDETC also submitted its Imple~ntation Strategy for the Title III,
Economic Dislocated Worker Adjustment Act (EDWAA), progrmn for the
Fiscal Year 1993.
1. Planned programs include on-the-job trmining, classroom
training, customized training, r~dial education, end job
place~nt activities for those who have been laid off from work
due to plant closings or natural disaster.
Additional Title II-B, Stmmmr Youth Fmployment Program, f~nds have
been received from the State's Title II-B Enmrgency Supplemental
De
Jurisdictions in the Fifth Plarming District, which include the
Cities of Roanoke, Salem, Clifton ~orge, and Covington, as well as
the Counties of Roanoke, Alleghany, Botetourt, end Craig, were
requested to offset the agency's administrative deficit, through a
for~la relative to population, utilization, costs, weighted vote,
and the disadvantaged population.
City of Roanoke has allocated funds from the Department of Human
Development to assist with costs incurred for the Strainer Food
Service Progr~n.
.~eration Bootstra~ is a program established to enable very low
come families in the City of Roanoke to become econc~nically
self-sufficient, through the cooperative efforts of the public and
private sectors. The FDETC is responsible for the overall project
management and administration.
City Council Report
September , 1992
Page 2
The Opportunity Knocks: Roanoke Valley Conservation/Service Corp is
a statewide initiative of Governor Wilder, is a comprehensive youth
service/conservation project designed to complement the currant
educational and employment options available to Virginia's youth.
The Consortium's project is one of four statewide pilot projects.
The progrmn serves young adults, ages 18 to 25, who are economically
disadvantaged, on~loyed, low achieving, or school dropouts.
City of Roanoke is the grant recipient for Consortium funding. City
Council must appropriate the funding for all grants the Consortium
receives.
II. ~ SITUATION
A. GEID has sent the Consortium Notice of Award (NOA) # 93-03-01 in the
mnount of $890,385.00 for the Title II-A program.
B. GETD has sent the Consortium NOA # E-01 in the amount of $188,890.00
~-----d-NOA # E-02 in the mnount of $50,000.00 for the Title III
program.
C. Virginia Employment Co~LJssion (VEC) has awarded the Consortium, per
Agreement # GPR-92-11-03, $60~166.00 in Title III 40% funds to
assist the Agancy in responding to employer lay-offs within tbm
jurisdictions.
D. t~'lb has also sant the Consortium, N0A # 92-03-09 in the arno,mt of
~[4~,974.00 for additional Title II-B funding.
E. Jurisdictions of the Fifth Plannin~ District, to date, have
contributed $5~728.14 to offset some of the agancy's administrative
costs.
City of Roanoke has allocated $12,330.00 in ~ Developmant
funding to the Agancy for the Stmm~r Food Services Program.
City of R~noke has awarded the FDETC funding for the project
management and administration of Operation Bootstrap in the ~,nnunt
of $10,467.00 from C~,,~ity Develotmmnt Block Grant funds.
t~"lb bras sant the Consortium NOA # CK-01 in the ~nount of
~f¥6,125. 00 for the Opportunity Knocks: Roanoke Valley
Conservation/Service Corp.
Availability of additional funds for the FDETC totals $1,852,065.14
for the year beginning July 1, 1992.
III. ISSUES
A. Program Operations
City Council Report
September , 1992
Page 3
IV.
A. Appropriate the Consortium's additional fundin8 of $1,852~065.14 and
increase the rev~,~ estimate by $1t852~065.14, in accounts to be
established by the Director of Finance.
1. Progrmn Operation - Planned programs will be implemented and
new programs will be initiated by the Consortium's Policy Board
and Private Industry Council. Consortium staffing levels will
be maintained.
2. Fundin~ - Increased funding is available from the grantor
agency at no cost to the city, with the exception of the
Food Service Progr~. $12,330.00 will be paid from the
Department of }~m~n Resources.
3. T'unin~ - Immediate action will allow programs to be implemented
and c~leted in plarmed timeframes.
Do not appropriate the Consortium's additional fundin~ of 14
$1~852~065.14 and ~ncrease the revenue estzmate by $1~852t065. , in
accounts to be established by the Director of Fin~ce.
1. Progran Operation- Planned and additional programs to serve
participants wo~ld be curtailed. Consortium staffing would be
reduced.
2. Funding- Not a factor.
3. Timing- Delay will cause underexpenditure of available funds.
V. REC~P~ATION
Approve Alternative A:
Appropr~mtm the Consort~,~'s additional funding of $1,852,065.14 and
increase the revenue estimate b~ $1~852,065.14~ in accounts to be
established b~ the Director off Finance.
Respectfully submitted,
W. Robert Herbert
City Mmmager
W/tH/o-DR/lr
cc: Director of Finamce
City Attorney