HomeMy WebLinkAboutCouncil Actions 09-28-92FITZPATRICK
(31200)
REGULAR WEEKLY SESSION
ROANOKE CIIT COUNCIL
September 28, 1992
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. AU ~sent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Presentofion of gifts by the Mayor to Mr. Gwela Jakandango of
Kisumu, Kenya.
BID OPENINGS
Bids for alterations to Numbers 1, 4 and 9 Aeration Basins at the
Water Pollution Control Plant.
Five bids were referred to a committee composed of Messrs. William
White, Sr., Chairperson, William F. Clark and Kit B. Kiser for
tabulation, report and recommendation to Council.
B. Bids for sanitary sewer replacement on Oakland Boulevard, N. E.,
between Frontier Road and Crittendon Avenue.
Three bids were referred to a committee composed of Messrs. Williatn
White, Sr., Chairperson, William F. Clark and Kit B. Kiser for
tabulation, report and recommendation to Council.
CONSENT AGENDA
C-1
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(APPROVED 7-0)
ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
C1TY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BEI.OW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday, May 4,
1992; the Personnel Committee meeting held on Wednesday, May 6, 1992;
the regular meetings of Council held on Monday, May 11, and Monday,
May 19, 1992; the Personnel Committee meeting held on Tuesday, May 26,
1992; and the regular meeting of Council held on Tuesday, May 26, 1992.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Vice-Mayor Beverly T. Fitzpatrick, Jr.,
requesting an Executive Session to discuss expansion of an existing industry
when no previous announcement has been made of the industry's interest in
expanding in the community, specifically to discuss inducements being
offered to such business or industry to expand in this community, pursuant
to Section 2.1-344 (A)(5), Code of Virginia (1950), as amended.
2
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RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss expansion of an
existing industry when no previous
announcement has been made of the
industry's interest in expanding in the
community, specifically to discuss
inducements being offered to such business
or industry to expand in this community,
pursuant to Section 2.1-344 (A)(5), Code of
Virginia (1950), as amended.
A report of the City Manager requesting an Executive Session to
discuss disposition of publicly held property, in connection with the
expansion of an existing business when no previous announcement has been
made of the business' interest in expanding in the community, specifically the
possible conveyance of an interest in land for economic development
purposes, pursuant to Section 2.1-344 (A)(3) and Section 2.1-344 (A)(5),
Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss disposition of
publicly held property, in connection with
the expansion of an existing business when
no previous announcement has been made of
the business' interest in expanding in the
community, specifically the possible
conveyance of an interest in land for
economic development purposes, pursuant to
Section 2.1-344 (A)(3) and Section 2.1-344
(A)(5), Code of Virginia (1950), as
amended.
A report of the City Manager requesting an Executive Session to
discuss specific legal matters requiring the provision of legal advice by
counsel, being a claim for final payment under a contract for work performed
at the Roanoke Civic Center, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended.
C-5
C-6
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, being a claim for final
payment under a contract for work
performed at the Roanoke Civic Center,
pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended.
A report of the City Manager requesting an Executive Session to
discuss specific legal matters requiring the provision of legal advice by
counsel, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, specifically being the terms and conditions of various agreements
and related documents, all in connection with the Hotel Roanoke Project.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as
amended, specifically being the terms and
conditions of various agreements and related
documents, all in connection with the Hotel
Roanoke Project.
Qualification of Ms. Linda Atkinson to fill the unexpired term of Dr.
Ruth S. Appelhof, resigned, ending June 30, 1993, and Ms. Ann D. Masters
for a term ending June 30, 1995, as members of the Roanoke Arts
Commission.
C-7
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Michael W. Ridenhour as a member of the
Advisory Board of Human Development to fill the unexpired term of Ms.
Lois B. Eary, ending November 30, 1992.
RECOMMENDED ACTION: Receive and file.
C-8
Qualification of Ms. Melinda J. Payne as a member of the Roanoke
Civic Center Commission to fill the unexpired term of Mr. Delvis O.
McCadden, ending September 30, 1994.
RECOMMENDED ACTION: Receive and file.
C-9
Qualification of Mr. Robert W. Glenn, Jr., as a Commissioner of the
City of Roanoke Redevelopment and Housing Authority Board of
Commissioners for a term of four years ending August 31, 1996.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZF. NS UPON PUBLIC MATTERS:
ao
Request to address Council on behalf of the Roanoke River Basin
Association with regard to the control and utilization of waters of the
Roanoke River and its tributaries in Virginia and North Carolina. Mr.
Allan A. Hoffman, M.D., President.
Referred to the City Manager for study, report and recommendation to
Council.
bo
Request to address Council with regard to zebra mussels at Carvins
Cove. Mr. M. P. Ratcliff, Spokesperson.
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school grant accounts.
Adopted Budget Ordinance No. 31200-092892. (7-0)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to City of Roanoke traffic engineering.
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
A report recommending acceptance of a grant, in the amount of
$3,000.00, from the Transportation Safety Division of the
Virginia Department of Motor Vehicles, representing
reimbursement for expenses incurred in connection with
operation of the D.A.R.E. Camp; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 31201-092892 and Resolution
No. 31202-092892. (7-0)
o
A report recommending execution of a real estate option with
the owners of property located at 1519 Campbell Avenue,
S. W., under the Homeownership Assistance Program.
Adopted Ordinance No. 31203--092892. (7-0)
A report recommending transfer of funds, in the amount of
$45,000.00, to meet anticipated expenditures in connection with
approved highway projects.
Adopted Budget Ordinance No. 31204-092892. (7-0)
A report recommending appropriation of funds, in the amount
of $119,626.00, received from the Virginia Department of
Emergency Services for flood clean-up and repair work
resulting from flooding conditions on April 21-22, 1992.
Adopted Budget Ordinance No. 31205--092892. (7-0)
A report recommending transfer of $883,131.00 from the
General Fund to the appropriate Capital Project Fund in
connection with the Roanoke River Flood Reduction project.
Adopted Budget Ordinance No. 31206--092892. (7-0)
b. DIRECTOR OF FINANCE:
1. A financial report for the month of August, 1992.
Received and filed.
6. REPORTS OF COMMITFEES: None.
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
Ordinance No. 31176, on second reading, authorizing issuance of not
to exceed $2,250,000.00 General Obligation School Bonds, Series
1992, of the City of Roanoke, Virginia, to be sold to the Virginia
Public School Authority and providing for the form and details
thereof.
Adopted Ordinance No. 31176-092892. (7-0)
7
Ordinance No. 31177, on second reading, amending Section 36.1-345,
District regulations; certificate of appropriateness; Section 36.1-552,
Uses permitted by special exception by the addition of new subsection
(g); Section 36.1-553, General standards, by the addition of new
subsection (b); Section 36.1-641, Powers generally by the addition of
new subsection (e); and subsections (a) and (d) of Section 36.1-710,
Fees generally; of Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, and adding new Section 36.1-59,
Outdoor storage; Section 36.1-78, Outdoor storage, Section 36.1-95,
Outdoor storage, Section 36.1-113, Outdoor storage, Section 36.1-133,
Outdoor stora, g~, Section 36.1-152, Outdoor stora_g_q, to Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, said
amendments and additions to clarify and make consistent with the
State Code certain sections, to permit special uses for historic
structures, to improve communication between the board and affected
areas, to eliminate the necessity of amending the zoning ordinance
each time a fee is changed, and to prohibit outside storage in
residential areas to ensure more effective enforcement.
Adopted Ordinance No. 31177-092892. (7-0)
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Council approved the form of a pension opinion request and voted to
retain the law firm of Williams, Mullen, Christian and Dobbins to
issue the required opinion, pursnant to action taken at a regular
meeting of Council held on Monday, September 14, 1992.
The City Manager was requested to report to Council providing details
with regard to other localities the size of Roanoke or larger, located in
the state of Virginia, that provide nursing home facilities for citizens.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
8
10.
OTI-IF.R I-IF~ARINGS OF CITIZENS:
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Reappointed Timothy L. Jamieson as a member of the Architectural Review
Board.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #27
Mr. William White, Sr., Chairperson )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water
Pollution Control Plant, were opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, September 28, 1992:
BIDDER BASE BID
Breakell, Inc.
Acorn Construction, Ltd.
Aaron J. Conner General
Contractor, Inc.
S. C. Rossi and Co., Inc.
H. Hamner Gay and Co., Inc.
$141,795.00
144,800.00
145,272.00
179,480.00
234,000.00
On motion, duly seconded and unanimously adopted, the bids were referred to you
for tabulation, report and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #27
Mr. William White, Sr., Chairperson )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for sanitary sewer replacement on Oakland Boulevard, N. E.
between Frontier Road and Crittendon Avenue, were opened and read before the
Council of the City of Roanoke at a regular meeting held on Monday, September 28,
1992:
BIDDER BASE BID
S. C. Rossi and Co., Inc.
Aaron J. Conner General
Contractor, Inc.
E. C. Pace Co., Inc.
$29,400.00
32,630.00
32,999.00
On motion, duly seconded and unanimously adopted, the bids were referred to you
for tabulation, report and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Roanoke, Virginia
September 28, 1992
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss expansion of an existing industry when no
previous announcement has been made of the industry's interest in
expanding in the community, specifically to discuss inducements
being offered to such business or industry to expand in this
community, pursuant to Section 2.1-344(A)(5), Code of Virginia
(1950), as amended.
Very truly yours,
Beverly T. Jr.
Chairman, Economic Development
Commission
BTFj:sm
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Brian J. Wishneff, Chief, Economic Development & Grants
Mary F. Parker, City Clerk
Roanoke, Virginia
September 28, 1992
Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss disposition of publicly held property, in
connection with the expansion of an existing business when no
previous announcement has been made of the business' interest in
expanding in the community, specifically the possible conveyance of
an interest in land for economic development purposes, pursuant to
Section 2.1-344(A)(3) and Section 2.1-344(A)(5), Code of Virginia
(1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mp
cc:
Wilburn C. Dibling, Jr., City Manager
Joel M. $chlanger, Director of Finance
Brian J. Wishneff, Chief of Economic Development
Mary F. Parker, City Clerk
Roanoke, Virginia
September 28, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
I request that Council convene in Executive Session to
discuss specific legal matters requiring the provision of legal
advice by counsel being a claim for final payment under a
contract for work performed at the Roanoke Civic Center pursuant
to Section 2.1-344(A)(7), Code of Virginia (1950), as amended.
Respectf~2~ly submittgd~
W. Robert Herbert
City Manager
WRH:WFC:pr
cc:
City Attorney
Director of Finance
Director of Public Works
September 28, 1992
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss specific legal matters requiring the provision
of legal advice by counsel pursuant to §2.1-344(A)(7), Code of
Virginia (1950), as amended, specifically being the terms and
conditions of various agreements and related legal documents, all
in connection with the Hotel Roanoke Project.
Very truly yours,
W. Robert Herbert
City Manager
WRH:shm
cc: Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ,*56
Roanoke, Virginia 2dOl 1
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
September 30, 1992
File #15-230
Ms. Mimi Hodgin, Chairperson
Roanoke Arts Commission
805 Virginia Avenue
Salem, Virginia 24153
Dear Ms. Hodgin:
This is to advise you that Linda Atkinson, appointed to fill the unexpired term of
Dr. Ruth S. Appelhof, and Ann D. Masters have qualified as members of the Roanoke
Arts Commission, for terms ending June 30, 1993, and June 30, 1995, respectively.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Ms. Joyco A. Sink, Secretary, Roanoke Arts Commission
0-2
^m mot o
,~ta~ o$ Vi~'ginia, C'it~l o~ Roanoke, ~o
I, Linda Atkins0n do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as
member of the Roanoke Arts Commission, to fill the unexpired term of Dr. Ruth S.
Appelhof, resigned, ending June 30, 1993.
according to the best of my ability.
Subscribed and sworn to before me, this
0-2 ~
Oath or Affirmatio of Offi e
~tate o] Virginia, Oit~ o] Roanoke, to
Ann D. Masters
, do solemnly swear (or ~irm) tlmt
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perfom all the duties incumbent upon me as
a member of the Roanoke Arts Commission, for a term ending June 30, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, thi~
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #15-72
The Reverend Frank W. Feather
Chairperson
Advisory Board of Human Development
P. O. Box 6297
Roanoke, Virginia 24017
Dear Reverend Feather:
This is to advise you that Michael W. Ridenhour has quaiified as a member of the
Advisory Board of Human Development, to fill the unexpired term of Lois B. Eary,
ending November 30, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Mr. James D. Ritchie, Director, Human Development
0-2
Oath or Affir atiem of;Office
Stat~ o] Firginia, Oitll o~ Roanoke, to .~vit:
I, Michael W. Ridenhgur . do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform ali the duties incumbent upon me as
a member of the Advisory Board of Human Development, to fill the unexpired term
of Lois B. Eary, ending November 30, 1992.
according to the best of my ability. So help me God.
~u~scribed ,nd sworo to b~for¢ mc, th,, /
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #15-192
Mr. John S. Edwards, Chairperson
Roanoke Civic Center Commission
3745 Forest Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Edwards:
This is to advise you that Melinda J. Payne has qualified as a member of the Roanoke
Civic Center Commission, to fill the unexpired term of Delvis O. McCadden, ending
September 30, 1994.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc:
Mr. Bob E. Chapman, Manager, Civic Center Facilities
Ms. Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
0-2
Oath or Affirmation of Office
T
8~ o~ Virginia, ~i~ o~ Roanoke, to.~i~:
I, Me1 i ndo J. P~yne . do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Roanoke Civic Center Commission, to fill the unexpired term of
Delvis O. McCadden, ending September 30, 1994.
according to the best of my ability. So help me God. ,~/~j~]~ (.
Subscribed and sworn to before ~ne, this I.~ ~day of ~_
Deputy Clerk
Oath or Affirrn tlo Of 'Office
Stat~ of Virginia, Git~] of Roanoke, to-wit:
I, Robert W. Glenn, Jr. , do solemnly swear (or affim) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, ~nd that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the City of Roanoke Redevelopment and Housing Authority, Board of
Commissioners, for a term of four years ending August 31, 1996.
nccording to the best of my ability. So help me God.
Subscribed and sworn to before me, this
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 28, 1992, Dr. Allan A. Hoffman, President, Roanoke River Basin
Association addressed Council with regard to the control and utilization of waters of
the Roanoke River and its tributaries in Virginia and North Carolina.
On motion, duly seconded and unanimously adopted, the matter was referred to you
for study, report and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Dr. Allan A. Hoffman, President, Roanoke River Basin Association,
P. O. Box 146, Danville, Virginia 24543
Sandra S. Crump
P. O. Box 92
Chase City, VA 23924
Roanoke River Basin AsSociation
Preeident 'G? ?"' ! ~
Allan A. Hof~m~n, M. D.
P. O. Box 146
Danville, VA 24543
August 11, 1992
Secretary
John O. Berry
P.O. Box845
Uttleton, NC 27850
Ms. Mary Parker
City Clerk's Office
Room 456
215 Church Avenue
Roanoke, VA 24011
Dear Ms. Parker:
As President of the Roanoke River Basin Association, I would like to
request scheduling of an appearance before the Roanoke City Council
at their afternoon meeting, 28 September, 1992. My presentation
should take 15-20 minutes. I have an appointment to meet with
Mr. Kit Kiser at 11 AM.
Thank you very much for your consideration.
Sincerely,
AAH/psw
cc: Mr. Kit Kizer,
Director of Utilities
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
M.D.
~F? 21
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31200-092892 amending and reordaining certain
sections of the 1992-93 Grant, General and Capital Fund Appropriations, providing
for appropriation of funds to the following school grant accounts: $8,500.00 - Fire
damage repairs to William Fleming High School and replacement of furniture and
equipment; $16,512.00 - Artist in Education Program; $3,928.00 - Audio-visual
Equipment Program; $1,000.00 - Let's Talk Program; and $256,296.00 - Project YES
Program. Ordinance No. 31200-092892 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 28, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Eric
pc:
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board, 1116
Winchester Avenue, S. W., Roanoke, Virginia 24015
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of September, 1992.
No. 31200-092892.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant, General and Capital Fund Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the city of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant, General and
Capital Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Grant Fund
Appropriations
Education
Artist in Education 92-93 (1-2) .....................
Audio-Visual Equipment (3) ..........................
Let's Talk 92-93 (4) ................................
Project YES 92-93 (5-10) ............................
Revenue
$ 24,268,048
16,512
3,928
1,000
256,296
Education $ 24,268,048
Artist in Education 92-93 (11-12) ................... 16,512
Audio-Visual Equipment (13) ......................... 3,928
Let's Talk 92-93 (14) ............................... 1,000
Project YES 92-93 (15) .............................. 256,296
General Fund
Appropriations
Education
General Support {16) ................................
Instruction (17-18) .................................
$ 69,251,279
13,163,088
50,623,393
Other Uses of Funds (19) ............................
Nondepartmental
Transfers to Other Funds (20) .......................
Revenue
Miscellaneous Revenue
Insurance Recoveries (21) ...........................
Capital Fun~
Appropriations
Education
William Fleming Fire Damage (22) ....................
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
Contracted
Artists
Instructional
Supplies
Audio-Visual
Equipment
Field Trips
Guidance
Counselors
Instructional
Aides
Social
Security
State
Retirement
Health
Insurance
Group Life
Insurance
Local Match
Federal Grant
Receipts
Donation
Contributions
State Grant
Receipts
Replacement
Machinery and
(035-060-6816-6201-0381) $ 14,000
(035-060-6816-6201-0614) 2,512
035-060-6998-6318-0821) 3,928
035-060-6999-6000-0583) 1,000
035-060-6900-6315-0123) 114,806
035-060-6900-6315-0141) 66,221
035-060-6900-6315-0201) 13,849
035-060-6900-6315-0202) 20,565
035-060-6900-6315-0204) 39,225
035-060-6900-6315-0205) 1,630
035-060-6816-1101) 9,500
(035-060-6816-1102) 7,012
(035-060-6998-1103) 3,928
(035-060-6999-1103) 1,000
(035-060-6900-1100) 256,296
Equipment (001-060-6002-6681-0801)
Matching
Funds (001-060-6001-6201-0588)
Matching
Funds (001-060-6001-6301-0588)
Transfer to
Grant Fund (001-060-6005-6999-0911)
( 1,000)
( 4,750)
( 4,750)
9,500
$ 1,358,993
11,603,902
11,133,466
$ 266,060
7,600
$12,674,333
8,500
20) Transfer to
Capital
Fund
21) Insurance
Recoveries
22) Appropriation
from General
Revenue
(001-004-9310-9508) $ 8,500
(001-020-1234-0862) 7,500
(008-060-6079-6896-9003) 8,500
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
city Clerk.
September 28, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of city Council
Joel M. Schlanger, Director of Finance
School Board Request for the Appropriation of Grant
Funds and Capital Funds
I have reviewed the attached request to appropriate
funding for the School Board. This report will appropriate funding
for four grants in the Grant Fund. These grants are funded with
federal and state funds and contributions. In addition to this,
the Artist in Education grant will receive a local match of $9,500.
Funding for the local match is available in the General Fund budget
in the following accounts:
· Matching Funds (001-060-6001-6201-0588) $4,750
· Matching Funds (001-060-6001-6301-0588) 4,750
$9,500
This report will also appropriate $8,500 in the Capital
Projects Fund for fire damage repairs to William Fleming High
School and the replacement of furniture and equipment. Funding is
provided from insurance recoveries and a $1,000 local match. The
local match is available in account 001-060-6002-6681-0801.
I recommend that you concur with the request of the
School Board.
JMS:pac
,~ Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
-Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L. Kelley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-2951
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
September 16, 1992
Dear Members of Council:
As the result of official School Board action at its September 15, 1992 meeting,
the Board respectfully requests City Council to appropriate funds to the following
school grants:
Grant No. 6079 - $8,500.00 for the cost to repair fire damage to William Fleming
High School and the replacement of furniture and equipment. Funds will be provided in
the amount of $7,500.00 from insurance proceeds and $1,000.00 local match.
Grant No. 6816 - $16,512.00 for the Artist in Education program to provide
funds for the enhancement of the district's arts program by bringing experts into the
schools for student workshops. The program will be reimbursed in the amount of
$7,012.00 by federal funds and local match in the amount of $9,500.00.
Grant No. 6998 - $3,928.00 for the audio-visual equipment program to provide
for the purchase of equipment to be used in school media centers. The program has
been funded by the receipt of a donation from Cox Cable Company, Roanoke.
Grant No. 6999 - $1,000.00 for the Let's Talk Program to provide enrichment for
economically disadvantaged students through educational field trips. The funding will
be provided through community donations.
Grant No. 6900 - $256,296.00 for the Project YES program to identify, assess,
evaluate and provide assistance for at-risk sixth and ninth grade students who are
potential dropouts. The program will be reimbursed one hundred percent by state
funds.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. Finn D. Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
,~lr. Wilburn C. Dibling
r. Joel M. Schlanger (with accounting details)
Excellence in Education
RO~IOKE CI~/ SCIIO01, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
William Fleming Fire Damage
6079
008-060-6079-6896-0801
008-060-6079-6896-0851
Appropriation Unit ZMU
Equipment Replacement
Alterations to Buildings
$ 500.00
$ 8,000.00
$ 8,500.0___~0
001-020-1234-0862
008-060-6079-9003
Insurance Recoveries
Local Match
$ 7,500.00
1,000.00
$ 8,500.00
The cost of the repair of fire damage to William Fleming High School and the
replacement of furniture and equipment will be recovered by insurance policy
recoveries. The emergency repairs to the structure have been completed, and
insurance proceeds will be received after furniture and equipment have been
replaced. Local match in the amount of $1,000 will be provided from capital
outlay account number 001-060-6002-6681-0801.
September 15, 1992
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REOUEST
Artist in Education 92-93
6816
035-060-6816-6201-0381
035-060-6816-6201-0614
Appropriation Unit ZSJ
Contracted Artists
Instructional Supplies
$ 14,000.00
2,512.00
$ 16,512.00
035-060-6816-1101
035-060-6816-1102
Local Match
Federal Grant Receipts
$ 9,500.00
7,012.00
$ 16,512.00.
The Artist in Education program provides funds [or the enhancement of the
district's arts program by bringing experts into the schools for student
workshops. The program is reimbursed in the amount of $7~012 by federal
funds. Local match in the amount of $9,500 will be provided from accounts
001-060-6001-6201-0588 ($4,750) and 001-060-6001-6301-0588 ($4,750). The
program will end June 30, 1993.
September 15, 1992
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Audio-Visual gquilment
6998
035-060-6998-6318-0821
Appropriation Unit ZgR
Audio-Visual Equipment
$ __3,928.0~
035-060-6998-1103
Donation $ __3,928.0__0
The Audio-Visual Equipment program will provide for the purchase of equipment
to be used in school media centers. The program has been funded by the
receipt of a donation from Cox Cable Company, Roanoke. The program will end
June 30, 1993.
September 15, 1992
RO~J~OKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
5et*s Talk 92-93
6999
035-060-6999-600070583
Appropriation Unit Z9S
Field Trips $ _1,000.00
035-060-6999-1103
Contributions $ 1,000.00
The Let's Talk Program will use community donations to provide enrichment
economically disadvantaged students through educational f~eld trips. The
program will operate September 1, 1992 through June 30, 1993.
September 15, 1992
ROANOKE CITY SCHOO5 BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Project YES 92-93
6900
035-060-6900-6315-0123
035-060-6900-6315-0141
035-060-6900-6315-0201
035-060-6900-6315-0202
035-060-6900-6315-0204
035-060-6900-6315-0205
Appropriation [Init Z9T
Guidance Counselors
Instructional Aides
Social Security
State Retirement
Health Insurance
State Group Life Insurance
114,806.00
66,221.00
13,849.00
20,565.00
39,225.00
1,630.00
$ 256,296.00
035-060-6900-1100
State Grant Receipts
256,296.00
The Project YES (Youth Experiencing Success) program will identify, assess,
evaluate and provide assistance for at-risk sixth and ninth grade students who
are potential dropouts. The program is one hundred percent reimbursed by
state funds. The program will end June 30, 1993.
September 15, 1992
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #20
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to City of Roanoke traffic engineering, was before the
Council of the City of Roanoke at a regular meeting held on Monday, September 28,
1992.
On motion, duly seconded and unanimously adopted, the report was received and
filed. Council requested that you investigate traffic flow and traffic control
measures at the following intersections: 24th Street, N. W., at Melrose Avenue,
Salem Turnpike and Shenandoah Avenue; Elm Avenue, S. E., at Community Hospital
of Roanoke Valley; Gus Nicks Boulevard, N. E., at Richard Avenue; and Route 460
East.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
September 28, 1992
Roanoke, Virginia
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Briefing - City of Roanoke Traffic Engineering
I. Backqround:
Traffic enqineering is broadly defined as promoting the
safe and efficient movement of people and goods.
Unlike most engineering disciplines, traffic
engineering deals with problems which are not only
dependent on physical factors but very often include
the human behavior of the driver and the pedestrian.
Traffic engineers have a legal framework in which to
operate as well. Liability exists for failure to act
in accordance with the latest technical developments
and guidelines or to adhere to the various manuals that
spell out regulations. Where no cut-and-dried criteria
exist, traffic engineers are committed to acting
according to his or her best judgement. There is a
moral responsibility to use his or her wisdom because
human lives are at stake.
C. The Manual on Uniform Traffic Control Devices (MUTCD)
establishes many conditions and guidelines frequently
used by traffic engineers.
Pursuant to Title 23, United States Code, Section
109(b), 109(d) and 402(a) and 23 CFR 1204.4, the 1978
Edition of the Manual on Uniform Traffic Control
Devices for Streets and Highways, as amended, has been
approved by the Federal Highway Administrator as the
National Standard for all highways open to public
travel. Accordingly, by resolution dated March 15,
1979, the State Highway and Transportation Commission
adopted the Manual on Uniform Traffic Control Devices
as the standard for all highways under the jurisdiction
of the Virginia Department of Transportation (VDOT).
Members of City Council
Page 2
Section 46.1-187 of the Code of Virginia provides that
traffic signs erected on and after January 1, 1959, and
traffic signals and markings placed or erected on and
after January 1, 1969, by local authorities shall
conform in size, design, and color to those erected for
the same purpose by the Virginia Department of
Transportation.
Traffic control devices are some of the tools used by
traffic engineers. The two most significant are
traffic signals and STOP signs. When implemented
properly, they have a useful impact on traffic safety
and mobility. When used improperly, or not at all,
they can be the source of citizen opposition. The
MUTCD contains specific conditions for the
implementation of these traffic control devices.
Public assessment of traffic enqineerinq decisions is
sometimes not well understood. Urban traffic engineers
often find themselves in the awkward position of
opposing traffic control measures supported by
well-meaning citizen groups. These citizen groups
usually are concerned about traffic safety, and their
concern leads them to propose a solution to a
particular traffic safety problem. When the proposed
solution involves an unwarranted traffic signal or stop
sign, traffic engineers may find themselves in favor of
solving the particular traffic safety problem, but in
opposition to the solution proposed by the citizen
group.
Traffic engineers endeavor to make each decision based
on the best possible blend of quantitative and human
factors.
Traffic si~ requests received by the City from the
public are evaluated by using the MUTCD's guidelines
(called warrants). These warrants, when used to
determine whether a traffic signal is needed at a
particular location, do not establish thresholds above
which a traffic signal must be or should be installed.
Rather, they establish minimum thresholds below which a
traffic signal shall not be installed. (These warrants
consider vehicle volumes, delay, pedestrian volumes,
school crossings, and accident experience).
Determination for the actual need of a traffic signal
is aided by a ranking system which considers the degree
to which the warrants are met as well as the various
physical characteristics of the intersection.
Members of City Council
Page 3
When installed under conditions that justify its use, a
traffic signal is a valuable device for improving the
safety and efficiency of both pedestrian and vehicular
traffic. In particular, signals may reduce certain
types of accidents, most notably the angle (broadside)
collision.
Traffic signals can reduce the number of angle
collisions at an intersection but can also cause a
significant increase in rear-end collisions. Normally,
traffic engineers are willing to trade off an increase
in rear-end collisions for a decrease in the more
severe angle accidents; however, when there is no angle
accident problem at an intersection and a signal is not
needed for traffic control, there is nothing to trade
off and the installation of traffic signals can
actually cause a deterioration in the overall safety at
the intersection.
Traffic signals are not a "cure-all" and the primary
goal of the Traffic Engineering Division is to attain
the safest and most efficient traffic flow feasible.
In addition to an increase in accident frequency,
unjustified traffic signals can also cause excessive
delay, disobedience of signals, and diversion of
traffic to residential streets.
Traffic signals are more costly than is commonly
realized, even though they represent a sound public
investment when justified. A complete signal
installation can cost taxpayers between $75,000 and
$100,000 to install -- depending on the complexity of
the intersection and the characteristics of the traffic
using it.
The City of Roanoke has approximately 135 traffic
signals in operation, with nine (9) other intersections
under consideration for signalization at this time.
STOP siqn requests received by the City from the public
(at least one per week) are also evaluated using the
MUTCD's guidelines. The majority of these requests are
for the establishment of multiway (three-way and
four-way) STOP signs.
Members of City Council
Page 4
II.
The MUTCD states that multiway STOP installations are
useful as a safety measure at some locations. They
should ordinarily be used only where the volume of
traffic on the intersecting roads is approximately
equal.
They are also useful at locations where restricted view
and serious accident records are a concern. While many
citizens believe that STOP signs are the most effective
way of controlling speed and improving safety on
residential streets, traffic and safety engineers
disagree. Many such STOP signs work to the
disadvantage of the public. Unnecessary STOP signs
cause accidents they are designed to prevent; breed
contempt for other necessary STOP signs; waste millions
of gallons of gasoline annually; create added noise and
air pollution; and increase, rather than decrease
speeds between intersections. (The MUTCD states that
STOP signs should not be used for speed control.)
The traffic engineer can aid credibility and can also
contribute to the overall credibility of the City's
traffic system by ensuring that the use and application
of traffic control devices (especially, but not only,
traffic signs) is in accordance with current practice
as set out in the MUTCD.
Current Situation:
Maintenance payments are made by VDOT (in accordance
with Section 33.1-41.1 of the Code of Virginia) to the
City of Roanoke for maintenance of roads maintained to
the proper standards of VDOT. During fiscal year
1991-92 payment was made for the City's 201.24 lane
miles of principal and minor arterial streets at the
rate of $9,376 per lane mile and its 759.08 lane miles
of collector and local streets at the rate of $5,505
per lane mile. This total of $6,065,562 was paid to
the City over the course of the year in quarterly
payments. The City must account for and certify these
expenditures every quarter, with VDOT then conducting
an annual audit. Maintenance activities eligible for
VDOT payment include pavement resurfacing, shoulder
maintenance, street sweeping, median and roadside
mowing, sign repair, traffic signal maintenance, energy
costs for arterial roadway lighting, snow removal,
bridge inspections, and pavement markings.
Members of City Council
Page 5
Standards of maintenance recognized by VDOT must be met
to preserve the eligibility of the City's streets for
payment. Inspections of Roanoke's arterial streets are
made annually by VDOT, with all other streets inspected
at least once every four years. VDOT criteria include
roadway safety, preservation of investment, roadway
capacity, comfort and aesthetics (in that order).
Items most frequently listed by VDOT as deficiencies
include failed pavement sections in need of
resurfacing, broken curbs and sidewalks in need of
replacement or repair, faded or worn street signs in
need of replacement, and poor visibility at
intersections that need to be cleared by cutting away
overgrown vegetation. Guidelines set forth in the
MUTCD are also used in these street inspections.
Improper use of traffic signals and signs can result in
VDOT identifying such as deficiencies. VDOT grants a
six (6) month period to correct any deficiency. If not
corrected, maintenance payments can be withheld until
corrections are made. A minimum of 0.1 lane mile, and
increments of 0.1 mile, can be deleted for payment for
each street segment containing deficiencies.
Another issue of significance is liability. The City
invites liability problems if unjustified traffic
control devices are installed just to satisfy some
unwarranted request.
Examples of
deficiencies
include:
locations where VDOT advised the City of
created by non-compliance with the MUTCD
Addition of two STOP signs on Mud Lick Road, S.W.
(which carries approximately 3,100 vehicles per
day) at Westchester Avenue (a relatively lightly
traveled residential street), thereby creating a
three-way STOP which cannot be supported by M[3TCD
guidelines. These signs were subsequently removed.
Addition of two STOP signs on Rosewood Avenue, S.W.
(which carries approximately 2,600 vehicles per
day) at Sweetbrier Avenue (a relatively lightly
traveled residential street), thereby creating a
four-way STOP which cannot be supported by MUTCD
guidelines. These signs currently remain in place,
pending more elaborate intersection redesign
intended to address needs of the
Wright/Creston/Rosewood neighborhood.
Members of City Council
Page 6
Residential traffic manaqement is an issue receiving
increased attention in many localities throughout the
United States. The City of Roanoke is mindful of
neighborhood needs and often seeks to balance these
needs with those of the traveling public. The most
recent attempt by the City to address traffic in a
residential area is along Wright Road/Creston
Avenue/Rosewood Avenue. While the street was not
closed as originally requested by some of that
neighborhood's residents, other traffic management
techniques such as intersection redesign have been
implemented in an effort to reduce traffic volume and
reduce speeds.
Examples of locations where the City has achieved a
balance between neighborhood and motorist needs while
honoring MUTCD guidelines and VDOT inspection standards
include:
Winding Way Road, S.W. was barricaded during the
1970's to prevent through traffic from using this
residential street, requiring thru traffic to use
nearby arterial routes (Colonial Avenue and Ogden
Road) without seriously compromising travel time or
emergency response time.
Windsor Avenue, S.W. was barricaded during the
1970's to prevent through traffic from using this
residential street, requiring thru traffic to use
nearby arterial routes (Brandon Avenue and Main
Street) without seriously compromising travel time
or emergency response time.
Coveland Road, N.W. at Cove Road had certain turn
prohibitions put in place in 1990 to prevent
through traffic from using this residential street,
requiring thru traffic to use nearby arterial
routes (Cove Road and Hershberger Road) without
seriously compromising travel time or emergency
response time.
It should also be noted that the City's ongoing highway
construction program, using VDOT funding through the
Six-Year Highway Improvement Plan, is an important part
of residential traffic management. This highway
program improves existing arterials and establishes new
arterials that will be important in keeping thru
vehicles on the main routes, and gives motorists less
reason to seek alternate routes through neighborhoods.
Members of City Council
Page 7
However, in areas where no arterial improvements can be
built, and where there are no reasonable alternative
routes, residential traffic management needs to be
carefully addressed such that MUTCD guidelines and VDOT
inspection standards are honored in the interest of
safe and efficient traffic movement.
III. Recommendation
No action is required by City Council; however, Council is
urged to be mindful of the need to comply with VDOT
standards. While this administration gives every possible
consideration to citizen/neighborhood requests for traffic
control devices, we are regulated by VDOT to utilize the
MUTCD guidelines. We invite liability problems for the City
if unjustified installations occur.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:Jrm
copy:
Director of Finance
City Attorney
Director of Public Works
Director of Public Safety
Chief, Economic Development
Chief, Community Planning
Traffic Engineer
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #33-67-305
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31202-092892 authorizing acceptance of the
D.A.R.E. Camp grant, in the total amount of $3,000.00, from the Virginia
Department of Motor Vehicles; and further authorizing execution and filing of all
appropriate documents to obtain said grant, as more particularly set forth in a
report of the City Manager under date of September 28, 1992. Resolution No. 31202-
092892 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, September 28, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Enc.
pc:
Mr. Steven D. Goodwin, Supervisor, Transportation Safety Division,
Department of Motor Vehicles, 5407 Peters Creek Road, N. W., Roanoke,
Virginia 24019
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Owen M. Grogan, Superintendent, Recreation
Mr. James D. Ritchie, Director, Human Development
Ms. Marion V. Crenshaw, Youth Planner
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of September, 1992.
No. 31202-092892.
A RESOLUTION authorizing the acceptance of a grant made to the
City of Roanoke by the Virginia Department of Motor Vehicles for
the D.A.R.E Camp and authorizing the execution and filing of all
appropriate documents to obtain such a grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the D.A.R.E. Camp
grant in the total amount of $3,000.00 from the Virginia Department
of Motor Vehicles, as more specifically provided in the City
Manager's report of September 28, 1992, to this Council.
2. W. Robert Herbert, City Manager, or his successor in
office is hereby authorized to accept, execute and file on behalf
of the City of Roanoke any and all appropriate documents required
to obtain such grant.
3. The City Manager is further directed to furnish such
additional information as may be required in connection with the
City's acceptance of the aforegoing grant or with such project.
ATTEST:
City Clerk.
MARY F. PARKER
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #60-33-67-305
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31201-092892 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for appropriation
of $3,000.00, representing a grant from the Transportation Safety Division of the
Virginia Department of Motor Vehicles for reimbursement of expenses incurred in the
operation of the D.A.R.E. Camp. Ordinance No. 31201-092892 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 28,
1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Eric
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Owen M. Grogan, Superintendent, Recreation
Mr. James D. Ritchie, Director, Human Development
Ms. Marion V. Crenshaw, Youth Planner
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIROINIA
The 28th day of September, 1992.
No. 31201-092892.
A/q ORDINANCE to amend and reordain certain sections of the
1992-93 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of
Appropriations, be,
to read as follows,
the Council
the 1992-93
of the City of
General Fund
and the same are hereby, amended and reordained
in part:
Appropriations
Parks, Recreation and Cultural $ 4,359,894
Recreation (1-2) .................................. 1,260,506
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (3) .........................
1) Temporary
Employee Wages
2) Program Supplies
3) D.A.R.E. Camp
Grant
(001-050-7110-1004) $1,700
(001-050-7110-2066) 1,300
(001-020-1234-0689) 3,000
$ 55,929,732
10,316,179
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor David~A?-Bdw~rS~
and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
September 28, 1992
Dear Mayor and Members of Council:
SUBJECT: Grant - D.A.R.E. CAMP
I. BACKGROUND:
ae
D.A.R.E. nro~ram for 5th grade students in Roanoke city
Schools is operated by the D.A.R.E. unit of the City of
Roanoke Police Department.
Need for summer activities for youth who have completed
the D.A.R.E. program resulted in application to
Transportation Safety Division of Virginia Department of
Motor Vehicles for grant for pilot program for 48
D.A.R.E. students.
Ce
Reimbursement qrant was awarded to the City of Roanoke
Parks and Recreation Department by the Commonwealth of
Virginia, and planning began on a recreation/education
program encompassing fire safety, rescue, drug/alcohol
training and transportation safety.
Proqram was hosted September 1st and 2nd in Fishburn and
Eureka Parks, with assistance provided from Roanoke City
Schools, the Neighborhood Partnership, the D.A.R.E. Unit,
and Recreation staff.
II. CURRENT SITUATION~
Direct exDenses incurred for this successful program were
paid from Parks and Recreation Department budget.
Reimbursement of these expenses requires City Council's
acceptance of grant.
III. ISSUES:
A. Fundinq
B. Timinq
IV. ALTERNATIVES:
A. Accept the qrant and appropriate $3,000.00 to the Parks
and Recreation budget.
1. Fundina for D.A.R.E. Camp would not have to be
absorbed by Parks and Recreation.
2. Timina issue would be met, as acceptance of grant
would meet established project time frame.
Be
Do not accept the grant, and do not appropriate
$3,000.00 to the Recreation budget.
Funding for D.A.R.E. Camp would have to be absorbed
by Parks and Recreation.
2. Timin~ issue would be moot.
Ve
RECOMMENDATION:
City Council concur with Alternative "A" and accept the
Department of Motor Vehicles Grant of $3.000.00 and
appropriate $1700.00 to Temporary Employee Wages (001-
050-7110-1004) and $1300.00 to Program Supplies (001-
050-7110-2066).
Establish a corresponding revenue estimate into account
established by Director of Finance.
Authorize the City Manager or his designee to execute any
necessary documents accepting the grant.
WRH:GNF:gnf
Respectfully submitted,
W. Robert Herbert
city Manager
Attachment
CC:
Steven D. Goodwin, Supervisor, Transportation Safety Division,
Department of Motor Vehicles
City Attorney
Director of Finance
Director of Public Works
Director of Public Safety
Manager, Recreation, Parks and Grounds Maintenance
Superintendent of Recreation
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #17~-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31203-092892 authorizing a certain reai estate
option to be entered into in connection with the Homeownership Assistance Program
for real estate located at 1519 Campbell Avenue, S. W., which property is currently
owned by John R. and Cathy G. Beard, as more particulariy set forth in a report of
the City Manager under date of September 28, 1992. Ordinance No. 31203-092892
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, September 28, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sw
Enc.
pc'
Mr. and Mrs. John R. Beard, P. O. Box 8617, Roanoke, Virginia 24014
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of September, 1992.
No. 31203-092892.
VIRGINIA,
AN
entered
Program;
ORDINANCE authorizing a certain real estate option to be
into in connection with the Homeownership Assistance
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager be, and he is hereby authorized, for and
on behalf of the City, to execute a Real Estate Option on real
estate located at 1519 Campbell Avenue, S.W., currently owned by
John R. and Cathy G. Beard, as more particularly set out in an
attachment to the City Manager's report to Council dated September
28, 1992, a copy of which is on file in the Office of the City
Clerk, upon approval of the form of the Option by the City
Attorney, and upon such other terms and conditions as are provided
therein.
2.
municipal
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
September 28, 1992
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Execution of Real Estate Option
at 1519 Campbell Avenue SW under the
Homeownership Assistance Program
I. Background:
Homeownership Assistance Program has been developed to enhance
homeownership opportunities within the City. The Program provides
resources for purchase, purchase and rehabilitation, downpayment
and closing cost assistance, and education to facilitate homeownership,
especially for those of low and moderate income. Financial assistance
is provided by the Virginia Housing Development Authority (VHDA), the
Virginia Department of Housing and Community Development (DHCD), and
HUD through Community Development Block Grant (CDBG) and HOME funds.
Financial assistance includes both low interest loans and grants.
Certain targeted, vacant, substandard properties are marketed by the
City for purchase and rehabilitation by homebuyers using resources
available through the Program. The Program is administered jointly by
the City and the Roanoke Redevelopment and Housing Authority, as
outlined in the City's current contract for services with RRHA.
Real estate options were selected as the best way to allow the City to
market the targeted properties. These options define the property
owner's and the City's responsibilities under the Program, establish a
purchase price for the property, and allow the City to access and
market the property for sale to qualifying low and moderate income
purchasers in the Program through assignment of the real estate option
to the buyer. This provides for a direct sale of the property from the
current owner to the purchaser selected through the Program. The City
itself will not exercise any option and will not actually purchase any
property in the Program. Should the City be unable to find a buyer for
the property, the real estate option would be allowed to expire.
Council previously authorized the City Manager to execute options with
individual owners of numerous properties to be included in the
Homeownership Assistance Program.
II. Current Situation:
Real estate option has been executed by the owner of a vacant single-
famil7 home, with specific provisions outlined in Attachment A. Housing
Development Office staff have determined that the offered price is reasonable
to allow the house to be included in the Program.
September 2g~ 1992
Page 2
B. Council authorization to the City Manager to execute the real estate option
with the owner ot the property is necessary to allow this property to
be marketed through the Program.
III. Issues:
A. Cost to the City
B. Consistency with established housing plans and policies of the City
C. Timing
IV. Alternatives:
A. Authorize the City Manager to execute the real estate option as outlined
in Attachment A~ to be approved as to form by the City Attorney,
with the owner of this property selected for the Homeownership
Assistance Program.
1. Cost to the City would be $1.00 for the option.
Consistency with established housing plans and policies of the City
will be met as an additional homeownership opportunity will be
provided to low-moderate income households. Owner occupancy and
rehabilitation of an additional vacant substandard house will
provide significant contribution toward stabilization and rejuve-
nation within the neighborhood.
Timing is such that prompt execution of this option will allow
immediate marketing of the house. If a buyer is found Council
will be asked to approve assignment of the option to qualifying
purchaser under the Program at a later date.
B. Do not authorize the City Manager to execute the real estate option as
outlined in Attachment A, with the owner of this property.
1. Cost of the City can be recognized as lost opportunity cost.
Consistency with established housing plans and policies of the City
will not be met as a homeownership opportunity will not be provided
to low-moderate income households in the Southwest quadrant of the
City~ and a vacant substandard house likely will remain so.
3. Timing would not be an issue.
September 28, 1992
Page 3
V. Recommendation:
Adopt Alternative A, thereby authorizing the City Manager to execute
the real estate option as outlined in Attachment A, to be approved as to
form by the City Attorney, with the owner of this property selected
for the Homeownership Assistance Program.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:BC
(CR.72.1~2,3)
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
ATTACHMENT A
1519 Campbell Avenue SW
Official Tax Map #1320611
Property has recently suffered substantial fire damage.
OPTION PRICE
TERM OF OPTION
CITY ASSESSMENT
House & Lot
$11,950.00
August 25 - November 30,
21,#00.00
1992
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #60-77-111-217
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31204-092892 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of
$45,000.00, from Streets and Bridges - Public Improvement Bonds Series 1992A to
Appropriation from Bond Funds - Streets and Bridges, in order to meet anticipated
expenditures in connection with approved highway projects. Ordinance No. 31204-
092892 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, September 28, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sw
Enc.
pcl
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. Charles M. Huffine, City Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93 Capital
emergency.
WHEREAS,
Government
IN THE COUNCIL OF THE CITY OF RO/%NOKE~ VIRGINIA
The 28th day of September, 1992.
No. 31204-092892.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
of the city of Roanoke, an emergency is declared to
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&DDroDrlations
Capital Improvement Reserve $ 5,282,037
Public Improvement Bonds Series 1992A (1) ............ 4,939,437
Streets and Bridges 8,467,574
Peters Creek Road Extension (2) ...................... 84,000
Brandon Avenue Widening - VDOT (3) ................... 26,000
1) Streets and
Bridges
2) Appropriation
from Bond Funds
3) Appropriation
from Bond Funds
(008-052-9700-9181) $ (45,000)
(008-052-9595-9001) 29,000
(008-052-9604-9001) 16,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
September 28, 1992
Roanoke, Virginia
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Righway Projects - Transfer of Funds
to Meet Anticipated Expenditures
I. Background:
Virqinia Department of Transportation (VDOT) continuously
develops various phases of the City Council approved
highway projects. These phases include such items as
preliminary engineering, right of way acquisition and
project construction.
Billings to the City from VDOT are done on a monthly
basis. These billings represent our share of the
expenditures to date. The City share is generally 5% for
plan development phases authorized prior to July 1, 1989,
and 2% for phases authorized after that date.
Co
Capital Fund Accounts are established for each project in
the amount of the estimated billings that are anticipated
for the year. This provides for payments of interim
bills. However, there may be instances when additional
requests to City Council for transfers are needed to
cover interim bills.
II. Current Situation:
Capital Improvement Proqram recommended for fiscal years
1992-1995 includes $454~550 to provide for the City's
share of anticipated highway project costs over a three
(3) year period. Of this amount, $150~000 is designated
to come from the 1992A Bond Series.
Transfer of $45,000 from the Streets and Bridges category
of the 1992A Bond Series to individual project accounts
is needed to cover anticipated billings.
Members of City Council
Page 2
Individual projects are funded from their respective
highway accounts and utility accounts depending upon the
extent of water and sewer relocation needed on each
project.
Three (3) of the seven (7) highway construction projects
for which funds are currently allocated in the VDOT's
Six-Year Improvement Program require continued funding in
order to meet the costs anticipated on these projects for
fiscal year 1992-93. Transfers needed for two of three
projects are listed in Attachment No. 1. The third
project, Fifth Street Bridge, will be the subject of a
future report regarding a City/State Agreement, at which
time its funding will be addressed. The other projects
already have sufficient allocations from previous years
to meet anticipated billings.
III. Issues:
A. Payments to Virqinia Department of Transportation
B. Relationship with Virqinia Department of Transportation
C. Continued progress on projects
IV. Alternatives:
Authorize Director of Finance to transfer $45~000.00 from
the Streets and Bridges category of the 1992A Bond Series
to the individual project accounts as listed in
Attachment No. ! (in their respective amounts).
Payments to Virginia Department of Transportation
from each project account are made possible at the
funding levels needed.
2. Relationship with Virginia Department of
Transportation is maintained at its current
excellent level.
3. Continued progress on projects would be ensured.
Do not authorize Director of Finance to transfer
$45~000.00 from the Streets and Bridges category of the
1992A Bond Series to the individual projects.
1. Payments to Virginia Department of Transportation
for each project cannot be made at the funding
levels needed.
Members of City Council
Page 3
Relationship with Virqinia Department of
Transportation will be jeopardized and future
construction efforts may be hurt.
3. Continued proqress on pro~ects may be jeopardized.
Ve
Recommendation is that City Council approve Alternative "A"
and authorize the Director of Finance to transfer $45~000
from the Streets and Bridges category of the 1992A Bond
Series to the individual project accounts as listed on
Attachment No. 1 (in their respective amounts).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:jrm
Attachment
copy: City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Office of Management and Budget
ATTACHMENT NO. 1
Project
Peters Creek Road Extension
(008-052-9595-9003)
Brandon Avenue Widening
(008-052-9604-9003)
Transfer Needed to Accommodate
Anticipated Billinqs
$29,000
$16,000
$45,000
PROJECTS SUFFICIENTLY FUNDED
FOR FISCAL YEAR 1992-93
3. Fifth Street Bridge Replacement
4. Franklin Road Widening
5. Second Street/Gainsboro Road
6. Wells Avenue
7. Tenth Street Widening
~ARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-25~.1
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #60-188-237
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31205-092892 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for appropriation
of $119,626.00, in connection with acceptance of funds from the Virginia Department
of Emergency Services for flood clean-up and repair work resulting from flooding
conditions on April 21 - 22, 1992. Ordinance No. 31205-092892 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 28,
1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director, Public Safety
Ms. Wanda L. Reed, Manager, Emergency Services
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. James D. Ritchie, Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Diane S. Akers, Budget Administrator, Office of Management and Budget
Roanoke, Virginia
September 28, 1992
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Flood of April 21, 1992
Dear Members of Council:
I. Background:
O__~n APril 21, 1992, approximately 3.80 inches of
rain fell in a 24 hour period, causing the Roanoke
River to exceed flood stage, cresting at 18.1 feet.
O__n April 27, 1992, City Council declared ~ local
emerqency by Resolution No. 30975-042792.
O__n May 5. 1992, Governor Wilder declared a state of
emerqency, thereby activating appropriate State
agencies to assist in disaster-related activities.
De
On May 19, 1992, President Bush issued ~ major
disaster declaration at the request of the
Governor, thereby activating federal damage
assistance programs.
O__n May 21, 1992, a Notice of Intent to apply for
Federal Disaster Assistance for public property was
filed by City of Roanoke.
Damaqe Survey Reports were completed for public
property and claims were submitted to Federal
Emergency Management Agency (FEMA) for approval.
By City Council Resolution No. 31106-071392, Diane
S. Akers, Office of Management and Budget, was
designated as applicant's agent to apply for
federal financial assistance regarding the flood of
April 1992.
II. Current Situation:
ae
On July 14, 1992, the Commonwealth of Virqinia,
Department of Emerqency Services, notified the
applicant's agent that the project application for
the City of Roanoke was approved for the disaster
funding of claimed eligible costs incurred as a
result of the severe storms and flooding, occurring
April 21-22, 1992.
Be
The subarant approval provides assistance totaling
$119,626.00 (100% of eligible costs), including
$3,326.00 for Subgrantee administrative costs. The
amount was based on the Damage Survey Reports which
were approved by the Federal Emergency Management
Agency (FEMA).
A total of eighteen projects were included in
the subgrant.
Each individual project totaled less than
$40,000 each and was considered a small
project.
For small projects, total funding is a Federal
share (75%) and State share (25%) of the
approved estimate of eligible costs.
Payment for the individual projects, totalling
$116,300 was received by the City of Roanoke on
August 18, 1992.
Payment for administrative costs will be paid
after final audit of records by the Department
of Emergency Services in December, 1992.
Funding must be appropriated in order to fund flood
clean-up and repair work.
III. Issues:
A. Funding
B. Timing
IV. Alternatives:
Appropriate fundinq in the amount of $119,626.00 in
the flood account 001-004-9140-2177 and authorize
the Director of Finance to increase the revenue
estimate for account 001-020-1234-0707, Flood of
1992 Proceeds.
Funding - Funds in the amount of $116,300 have
already been received from the Department of
Emergency Services and an additional $3,326
will be paid when the administrative reporting
and audit is completed. Funding will be used
to pay for flood repairs and clean-up of the
river banks.
Timing - Ail emergency work (categories A and
B in attachment from FEMA) must be completed
by November 17, 1992, six months from the date
of disaster declaration. Ail permanent repair
work (categories C through G in attachment
from FEMA) must be completed by November 17,
1993, eighteen months from the date of
disaster declaration. Some work has been
completed and some is still in progress.
Do not appropriate fundinq in the amount of
$119,626.00 in the flood account 001-004-9140-2177
and do not authorize the Director of Finance to
increase the revenue estimate for account 001-020-
1234-0707, Flood of 1992 Proceeds.
Fundinq - A source of funding to complete the
flood clean-up work will still need to be
identified, even though funds have already
been received from the Department of Emergency
Services.
Timina - Ail emergency work (categories A and
B in attachment from FEMA) must be completed
by November 17, 1992, six months from the date
of disaster declaration. All permanent repair
work (categories C through G in attachment
from FEMA) must be completed by November 17,
1993, eighteen months from the date of
disaster declaration. Some work has been
completed and some is still in progress.
Another funding source will need to be used to
meet the reporting deadlines.
V. Recommend&tio~:
Appropriate fundinq in the amount of $119,626.00 in the
flood account 001-004-9140-2177 and authorize the
Director of Finance to increase the revenue estimate for
account 001-020-1234-0707, Flood of 1992 Proceeds.
Respectfully Submitted,
W. Robert Herbert
City Manager
Attachment
cc:
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Diane S. Akers, Applicant's Agent
Wanda Reed, Emergency Services Manager
DATE: 06,'09/92
TIME: Ol.~4PM
FEDERAL EMERGENCY MANAGEMENT AGEHCY
P.2 ' PROJECT APPLICATION SUHHARY
DISASTER #: 0944
ATTACHMENT
PAGE: 1
P.A. ID: 770-68000 APPLICANT: CITY OF ROANOKE
SUPPLEMENT NO.: 0
PROJECT APPROVED
DER # CAT COHPL DATE DER ~OUNT
PROJECT DESCRIPTION
96123 A 11/17/92 $2,269.00
PROJECT TITLE:
DAMAGE FACILITY:
DAMAGE LOCATION:
DAMAGE OEEC:
COPJ4ENTS:
DISCARDED PERSONAL PROPERTY
CITY OF ROANOKE
SCXJTHEAST R(~NOKE
DAMAGED PERSONAL PROPERTY CONSISTIHG OF CLOTHING, FURNITURE,
APPLIANCES AND OTHER HATER[ALS WAS PLACED BY RESIDENTS AT THE CURB OR
OTHER DESIGNATED AREA FOR PICK UP. LOAO OEBRIS AND HAUL TO DISPOSAL
SITE.
PHOTOS HOT ELZGISLE; THIS COST COVERED UNDER SUBGRANTEE ADMINISTRATIVE
FUNDS.
96127 A 11/17/92 S1&,979.00
PROJECT TITLE:
DAHAGE FACILITY:
DAHAGE LOCATION:
DAHAGE OEEC:
COHHENTS:
SEDIMENTS OH PUBLIC PROPERTY
VICTORY STAO[UM AND GROUNDS
RESERVE AVENUE, ROANOKE
750' X 7~0; STADIUM. FLO00 DEBRIS (ROCKS, SANO, GRAVEL, LOGS) WAS
DEPOSITEO ON ROADS, IN PARKS, BUILOIHGS ANO OTHER PUSLIC PROPERTY.
REMOVE DEBRZS ANO HAUL TO DISPOSAL SITE.
ITEM ~ CHANGED DY REVIEWER DUE TO MATH ERRON. EAST SIDE OF STADIUH
DOES MOT FALL WITHIN THE INSURANCE POLICY (ATTACHED TO DER 97081).
COVERAGE IS LIMITED TO THE UEST SIDE OF THE STADIUId, WHICH IS
$13,403.37. THE DEDUCTIBLE 15 $3,000.00, THUS REDUCE THIS DER BY
97001 A 11/17/92 $1,781.00
PROJECT TITLE:
DA~L~GE FACILITY:
OAHAGE LOCATION:
DAMAGE DESC:
COPAqENTS:
SEDIHENTS ON PUBLIC PROPERTY
~qITH PARK
SHITH PARK, CITY OF ROANOKE
FLO00 OESR[S CROCKS, SANO, GRAVEL, LOGS) WAS DEPOSITEO ON ROADS, IN
PARKS, BUILDINGS ANO OTHER PUBLIC PROPERTY. REMOVE OEER[S ANO HAUL TO
DISPOSAL SITE. REPLACE WASHOUT ARRAS WITH FILL, TOPSOIL AND SEED.
ITEHS 2 AN~ 3 CHANGED BY REVIEWER OUE TO ERROR IN MATHEMATICS.
FEDERAL EMERGENCY MANAGEMENT AGENCY
P.2 - PROJECT APPLICATION SUMMARY
DISASTER #: 0944
PAGE: E
P.A. lO: 770-68000 APPLICANT: CITY OF ROANOKE
SUPPLEMENT NO.: 0
PROJECT APPROVED
DER # CAT COI4PL DATE DER AMOUNT
PROJECT OE$CRIPTION
97002 A 11/17/92 $20,965.00
PROJECT TITLE:
DAMAGE FACILITY:
DAMAGE LOCATION:
DAMAGE DESC:
SEDIMENTS ON PUBLIC PROPERTY
CITY STREETS OF ROANOKE
VARIOUS LOCATIONS - CITY OF ROANOKE
FLO00 DEBRIS (ROCKS, SAMO, GRAVEL, LOGS) WAS DEPOSITED ON ROADS, IN
PARKS, BUILOINGS ANO OTHER PUBLIC PROPERTY. REMOVE DESRIS ANO HAUL TO
DISPOSAL SITE.
97086 A 11/17/92 t~.,313.00
PROJECT TITLE:
OAMAGE FACILITY:
OAMAGE LOCATION:
DAMAGE OEEC:
COHMENTS:
SEDIMENTS ON PUBLIC PROPERTY
BENNINGTOR PARK
BENNINGTON ST
.25 NILE X 150~ FLOG0 DEBRIS (ROCKS, SAND, GRAVEL, LOGS) WAS DEPOSITED
iN PARK. REMOVE OEBRI$ AND HAUL TO OISPOSAL SITE.
[TEN 2 CHANGED BY REVIEWER DUE TO INCORRECT RATES USED IN CORPUTATION.
97087 A 11/17/92 $2,091.00
CAT: A ( 6 DSRS)
S46,398.00
$3&,799.00
PROJECT TITLE:
DAMAGE FACILITY:
OAHAGE LOCATION:
OAHAGE OEEC:
SEDIMENTS ON PUBLIC PROPERTY
WASENA PARK
WILEY DRIVE, ROANOKE
1 MILE X .25 NILE. FLOOO DEBRIS (ROCKS, SANDt GRAVEL, LOGS) WAS
DEPOSITED ON ROADS, iN PARK$~ BUILDINGS AND OTHER PUBLIC PROPERTY.
REHOVE DEBRIS AND HAUL TO OISPOSAL SITE.
ELIGIBLE
75 ~ FEOENAL SNARE
96121
B 11/17/92 Sll,356.00
PROJECT TITLE: SECURITY PATROLS~ SEARCH AND RESCUE
DAMAGE FACILITY: CITY OF ROANOKE
DAMAGE LOCATION: THROUG#CUT CITY OF~C~NOKE
ON, AGE DE$C: EMERGENCY OPERATIONS IN DN4AGED AREAS REQUIRED THE USE OF PERSONNEL
AMO SUPPLIES FOR SEARCH AMO RESCUE, TRAFFIC CONTROL AMO SECURITY, ANO
OPERATION OF EMERGENCY OPERATIONS CENTER.
FEDERAL EMERGENCY MANAGEMENT AGENCY
P.2 ' PROJECT APPLICATION SUMHARY
DISASTER #: 0944
PAGE:
P.A. lO: ~0-68000 APPLICANT: CITY OF ROANOKE
SUPPLEMENT NO.: 0
PROJECT APPROVED
CAT CO~qPL DATE DSR AHOLINT PROdECT DESCRIPTION
96131 B 11/17/92 $2,567.00
PROJECT TITLE:
DAIL~GE FACILITY:
DAMAGE LOCATION:
DAHAGE DESC:
SANDBAG LEVEE
CITY OF ROANOKE
~ILLIAMSON ROAD AND ELM AVENUE, ROANOKE
EMERGENCY SANDBAG LEVEES ~RE CONSTRUCTED TO PROTECT PROPERTY OR TO
RAISE OR STRENGTHEN EXISTING LEVEES.
97082 B 11/17/92 $2,386.00
PROJECT TITLE:
DAMAGE FACILITY:
DAMAGE LOCATION:
DAMAGE DESC:
PROTECTION OF PROPERTY & EMERGENCY OPERATIONS
CITY OF ROANOKE SCN(~LS
VARIOUS LOCATIONS - CITY OF ROANOKE
EQUIPMENT UA$ REHOVEO FROM FLOOD PRONE AREAS. SCHOOLS PROVIOEO
E~ERGENCY SUPPORT. SEOIME#TS LEFT BY NIGH ~ATER REMOVEO AND OAMAGED
FACILITIES RESTOREO TO OPERATING CONOITION.
97085 B 11/17/92
CAT: B ( 4 OSRS)
$2,097.00
PROJECT TITLE:
OAHAGE FACILITY:
OA)~AGE LOCATION:
DAY, AGE DESO:
$18,&06.00 ELIGIBLE
PROPERTY PROTECTION
ROANO;(E CITY PROPERTY
CITY OF ROANOKE
SEE ATTACHED FOR DIMENSIONS. REMOVAL OF EQUIPMENT AND PROPERTY FROM
FLO00 ZONE gAS NECESSARY TO PREVENT NIGH COST OF POSSIBLE OAMAGE.
B13,805.00 75 % FEDERAL SHARE
96129
OAT: C
C 11/17/9S
(10SB$)
$29,020.00
PROJECT TITLE: STREET REPAIR
OAHAGE FACILITY: STREETS AND DITCHES
DN,IAGE LOCATION: VARIOUS LOCATIONS o CITY OF ROANOKE
D~MAGE DESC: FLOOOklATERS ~ASNED DEBRIS IN DITONE$, WASNED Ak~AY SHOULDERS AND ROAO
SURFACE. RESTONE OITCHES ANO ROAO SURFACES TO ORIGINAL PREOISASTER
CONDITION.
S29,020.00 ELIGIBLE
$21,765.00 7~ % FEDERAL SHARE
FEDERAL EMERGENCY MANAGEMENT AGENCY
P.2 - PROJECT APPLICATION SUNt4ARY
DISASTER #: 0944
PAGE: 4
P.A. ID: 1r'/0'68000 APPLICANT: CITY OF ROANOKE
SUPPLEMENT NO.: 0
PROJECT APPROVED
DER # CAT CONPL DATE DER AMOUNT
PROJECT DESCRIPTION
97003 O 11/17/93 S5,208.00
CAT: 0 (10SRS)
SS,2O8.00
$3,906.00
PROJECT TITLE: SPILLUAY BANK NASHOUT
DAMAGE FACILITY: SPILLWAY AND CREEK BANK, FALLING CREEK FILTER PLANT
OAMAGE LOCATION: FALLING CREEK RESERVOIR NEAR SEOFORO CC~JNTY LINE
DAHAGE DE$C: FLOOOUATERS DAMAGED SPILLWAY AND CREEK BANK AT MATER TREATMENT
FACILITY. REPAIR SPILLWAY AgO EMBANK]4ENT TO PREDISASTER CONDITION.
ELIGIBLE
7~ X FEDERAL SNARE
97079 E 11/17/93 $827.00
97081 E 11/17/93 $3,000.00
CAT: E
( 2 OSRS)
$3,827.00
$2,870.00
PROJECT TITLE:
OAJ4AGE FACILITY:
DAMAGE LOCATION:
OAHASE OEEC:
PUBLIC BUILDING CLEAN UP
VICTORY $TADIL~ GROUNDS
RESERVE AVE, ROANOKE
60; X 30;. FLOOOgATER$ AgO FLOATABLE OESRIS MERE OEPOS[TED THROUGHOUT
THE INTER[OR OF THE ~ILOING. REMOVE OEERIS ANO CLEAH BY USING FORCE
ACCOUNT LABOR OR CONTRACT.
PROJECT TITLE:
DAMAGE FACILITY:
DAMAGE LOCATION:
DANASE OEEC:
C~I~qENTS:
PUBLIC BU[LOING CLEAN UP
NATIONAL GUARD ARMORY BUILDING
32 RESERVE AVENUE, ROANOKE
33,000 SF BUILDING. FLO~Ok~ATERS AMD FLOATASLE DEBRIS WERE DEPOSITED
THROUGHOUT THE INTERIOR OF THE BUILDING. REMOVE DEBRIS AND CLEAN BY
USIMG FORCE ACCOUNT LASOR OR DONTRACT. FLOODWATERS DANAGED ELECTRICAL
AND flEATZNG FACILITIES. RESTORE TO PRE-DISASTER CONDITION.
POLICY ~65823g~6; S~,OGG.OODEDUCTIBLE FOR BUILDING; S3,0OO.OO
DEDUCTIBLE FOK CONTENTS. THIS DEE NAS BEEN APPROVED FOR $3,000.00 TO
COVER THE INSURANCE OEDUCTIBLE FOR THE SUILOIMG DAMAGE. THE APPLICANT
MUST SUBMIT THE FINAk"STATEHENT ON THIS POLICY TO FEHA. FUNDS ON THIS
PHOdECT ARE CONTINGENT UPON ACTUAL SETTLEMENT.
ELIGIBLE
7~ ~ FEDERAL SNARE
FEDERAL EMERGENCY MANAGEMENT AGENCY
P.2 ' PROJECT APPLICATION SUMMARY
OISASTER #: 09&&
PAGE:
P.A. ID: ~70-68000 APPLICANT: CITY OF ROANOKE
SUPPLEMENT NO.: 0
PROJECT APPROVED
OSR # CAT CONPL CATE DSR ANOUNT PROJECT OESCRIPTIO#
96128 F 11/17/93 S3,124.00
CAT: F ( I OSRS)
PROJECT TITLE: SANDBAG PLANT AND REPAIR PUMPS
DAMAGE FACILITY: SEgAGE TREATMENT PLANT
DAMAGE LOCATION: 1402 BENNINGTON ST, ROANOKE
DAMAGE DESC: EMERGENCY SANDBAG LEVEES gERE CONSTRUCTED TO PROTECT PROPERTY. PUMPS
~ERE DAHAGED IN FLOOOED AREA. REPAIR DA~.AGED EGUIPMENT.
$3,124.00 ELIGIBLE
$2,~43.00 75 ~ FEDERAL SPARE
96120
97078
97083 G
CAT: G
G 11/17/93
G 11/17/93
11/17/93
( 3 DSRS)
S6,179.00
PROJECT TITLE:
DAMAGE FACILITY:
OAI4AGE LOCATION:
DAMAGE DESC:
COMMENTS:
PARK CLEANUP AND REPAIR
ROANOKE CITY PARKS AND BUILDINGS
VARIOUS LOCATIONS - CITY OF ROANOKE
~ATER ANO DEBRIS DAMAGED CHAIN LINK FENCES, LEFT SEDIMENT ON SIDEWALKS
ANO ORIVE$, ANO REMOVED SAND A#O GRAVEL FRUM PLAY AREAS. RESTORE
FE#CE$~ GRASS AMD PLAY AREAS~ AND REHOVE DEBRIS.
ITEM 2 CHANGED BY REVIEt/ER TO REFLECT MATN ERROR.
$1,975.00
PROJECT TITLE:
OANAGE FACILITY:
OAMAGE LOCATION:
DAMAGE OESC:
FOUNTAIN REPAIR
VICTORY STADIUM FOUNTAI#
VICTORY STADIUM, ROANOKE
ELECTRIC MOTORS ANO PUMP REPAIRS, ANO NECESSARY RAROUARE.
$2,163.00
PROJECT TITLE:
DAMAGE FACILITY:
DAMAGE LOCATION:
DAMAGE OESC:
COMMENTS:
$10,317.00 ELIGIBLE
PARK DEBRIS AND REPAIR
MASOMS MILL PARK
TINKER CREEK AND HOLLXN$ ROAD, ROANOKE
$0~ X ZO~ X 4~ OEBRIS; 90~ X ~ VARYING ~IDTN gABHOUT. FLOCO RATERS
DROPPED TREES AND DEBRIS IN PARK. RATER k~ASNED AUAY SOIL AND FILL AND
CAUSEO BARK TO FAIL. REMOVE OEGRIS. RETURR PARK AREAS TO PREOISASTER
CONDITION, FILL ANO SEED.
ITEMS 1 AND 3 CHARGED BY REVIEUER DUE TO AN ERROR Zg MATHEMATICS.
$7,7'58.00 75 ~ FEDERAL SHARE
FEDERAL EHERGENCY HANAGEMENT AGENCY
P.2 - PRO~ECT APPL~CAT[OR SUHHARY
D~SASTER #: 09~&
PAGE: 6
P.A. ID: 770-68000 APPLICANT: CZTY OF ROANOKE
SUPPLEMENT NO.: 0
GRAND TOTAL: 7 CATEGORIES
18 OSR(S)
EL[GZSLE 75 % FEDERAL SHARE
DSRs: $116,300.00 R~Z,226.DO
SUBGRANTEE AOM[N (EST): $3,326.00 $3,326.00
TOTAL: $1~9,626.00 B90,552.00
GENERAL CC~4MENTS:
ONCE THE INSURANCE SETTLEMENT NAS BEEN DETERMINED ON ANY OF THE PROJECTS
FUNOEO BY FE~L~, THE FINAL ADdUSTHENT MUST DE FOR~AROEO TO FEI4A FOR REVIEW.
PUB L I'~-~eT~rA. CE OFFICER
DATE: ~ ._~_
APPROVED BY:
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #60-237
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 31206-092892 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of
$883,131.00, from the General Fund Revenue Account to Other Infrastructure -
Roanoke River Flood Reduction, in.the Capital Project Fund, in connection with
preliminary project expenses for the Roanoke River Flood Reduction project.
Ordinance No. 31206-092892 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 28, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of September, 1992.
No. 31206-092892.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the
that certain sections of the
Roanoke
Appropriations, be, and the same are hereby,
to read as follows, in part:
Council of the City of
1992-93 Capital Fund
amended and reordained
A ro riations
Other Infrastructure
Roanoke River Flood Reduction (1) ....................
$22,020,005
1,504,542
1)
Appropriation
from General
Revenue
(008-056-9617-9003) $ 883,131
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 28, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Appropriation of Budgeted Amount to Roanoke River
Flood Reduction Project
I. Background:
A. Local Cooperation Agreement (LCA) was executed on June 25, 1990.
Bo
Commitment to fund 5% Local Cash Match, 100% for lands, easements
and rights-of-way, 50% for the recreational trail, 100% of the
relocation cost, and a varying degree (generally 5%) of the
channel improvement construction costs was made by the City by the
execution of the LCA.
$883,131 was programmed into the approved City budget for fiscal
year 1993 for support of this project.
II. Current Situation:
Funds programmed, $883,131, need to be transferred to the
appropriate Capital Fund project account.
Front funding of the environmental assessment work (approximately
$1,200,000) as well as the 5% match for completing the flood
proofing of the Sewage Treatment Plant, and other project design
work will be the most likely project elements needing local funds
during Fiscal Year 1993.
III. Issues:
A. Costs
B. Funding available
C. Pro~ect accountinq
IV. Alternatives:
Council approve the transfer of $883,13] from the General Fund
Account No. 001-004-9310-9508 and appropriate these funds to the
Capital Project Fund, Account No. 008-056-9617-9003, Roanoke River
Flood Reduction.
Costs for the local share of this project are estimated to
be in excess of $15,000,000. At the appropriate time, as
major construction starts, the previously approved bond
issue of $7,500,000 will be sold.
Funding available, as previously identified, will be placed
in the proper account to provide funds for preliminary
project expenses until such time as major construction
begins and bonds are sold.
Page 2
Bo
Pro~ect accounting requires that available funds be placed
in the proper account.
Council choose not to transfer the available funds to the
appropriate project account.
Vo
1. Costs will not change.
2. Funding available will remain in the general fund until some
disposition is approved by Council.
3. Project accounting is a moot issue.
Recommendation: Council approve the transfer of $883,131 and
appropriate these funds in accordance with Alternative "A".
WRH:KBK:afm
Respectfully,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
Project Director
Manager, Management & Budget
DEPARTMENT OF' FINANCE
CITY OF ROANOKE,
September 28, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the month of August, 1992.
JMS/kp
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF AUGUST 31, 1992
General Contingency:
Balance July 1, 1992
Ord.
No. Department
31100 Transfers
31107 Recreation
Grant Local Match
Youth Summit
317,779
1,800)
29,914)
$ 286,065
Maintenance of Fixed Assets Contingency;
Balance July 1, 1992
200,000
Supplemental Budgets - Employee Compensation
Balance July I, 1992
25,000
Total Contingency Balance
$ 511 065
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money and
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous Revenue
internal Services
Total
Year to Date for thc Period
Jul 1-Aug 31 Jul 1-Aug 31 Percentage
1991-92 1992-93 of Chanqe
$ 1,227,343 $ 1,585,780 29.20%
2,965,010 3,008,124 1.45%
99,957 108,191 8.24%
94,727 101,133 6.76%
Current Fiscal Year
Revised Percent of
Revenue Revenue Estimate
Estimates Received
53,308,845 2.97%
39,883,333 7.54%
523,250 20.68%
693,000 17.05%
81,183 86,711 6.81% 827,652 10.48%
3,786,075 4,225,635 11.61% 34,783,510 16.73%
2,264,319 2,561,909 13.14% 25,252,672 10.15%
6,824 121,226 N/A 33,706 369.66%
255,701 270,422 5.76% 2,506,042 10.79%
43,907 65,515 49.21% 268,560 25.34%
2231775 1441789 ( 35.30%} 1,4931581 9.69%
$11,047,821 $ 12 279 435 11.15% $ 159,464~151 7.70%
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul 1-Aug 31 Jul 1-Aug 31 Per~,entage
1991-92 1992-93 of Change
General Government $ 1,697,429 $ 1,656.151
Judicial Administration 614,161 677,303
Public Safety 6,614,104 5,297,515
Public Works 5,066,663 5,227,722
Health and Welfare 2,352,195 2,285,307
Parks, Recreation, and
Cultural 933,628 1,003,685
Community Development 140,855 161,277
Education 6,815,352 7,175,315
Debt Service 4,472,794 3,630,767
Nondepartmental 594~522 1 ~940,070
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance ADDro=riatione Obligated
2.43%) $ 7,316,020 $ 8,972,171 18.46%
10.28% 2,848,030 3,525,333 19.21%
19.91%) 24,691,711 29,989,226 17.66%
3.38% 15,021,681 20,249,303 25.82%
2.84%) 12,151,026 14,436,333 15.83%
7.50% 3,353,209 4,356,894 23.04%
14.50% 732,393 893,670 18.05%
5.28% 62,076,964 69,252,279 10.36%
18.83%) 3,643,550 7,274,317 49.91%
226.32% 2,381,015 4.321 ~085 44.90%
Total $ 29,291,703 $ 29 055 112 { 0.81%) $ 134 215 499
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 1992
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
& Communications
Other Infrastructure
Projects
Capital Improvement
Reserve
Total
Expenditures Unexpended Outstanding Unencumbered
Budael~ To Date Balpnce Encumbran~:e~ Bplance
$ 11,719,892 $ 5,883,760 $ 5,836,132 $ 435,830 $ 5,400,302
12,665,833 6,617,412 6,048,421 233,117 5,815,304
517,538 369,296 148,242 134,384 13,858
8,422,574 5,449,785 2,972,789 635,695 2,337,094
2,276,816 1,534,834 741,982 486,877 255,105
1,389,028 1,219,947 169,081 69,975 99,106
21,136,874 14,321,746 6,815,128 1,653,486 5,161,642
5,327,037 5,327,037 5,327,037
$ 63,455,592 $ 35,396~780 $ 28058 812 $ 3,649,364
24,409,448
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Total Non-Operating Income
Net Income
1992
420,311
396,167
36,305
2,547
164,077
52,468
1,071,875
172,567
223,919
70,321
45,903
512,710
559,165
118,324
440.841
38,402
4,650
222
43.274
484,115
1991
250,659
315,270
18,6o3
539
178,165
65.967
829,2o3
170,756
196,793
61,616
75,o20
5o4.185
325,o18
119.o66
205.952
17,972
1,950
3,257
23,179
$ 229~131
5
WATER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase I
Franklin Road Widening
Carvins Cove Improvement Phase II
Water Plant Expansion Bonds 92
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoendil;vre~
33,837
63,871
2,400
178,676
12,103
1,091,131
9,007
,373,654
555
455,360
456,084
3,676,678
3,399,568
$ 277~110
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net (Loss)
1992
739,2O4
129,012
35,585
125,463
10,830
11,349
3.655
1.055.0~8
270,964
655.079
926.043
129,055
160,001
30,946)
8,558
23,314
31.872
926
1991
761,603
94,136
34,3O9
112,835
9,750
22,668
1,754
1.037,055
259,136
664,704
923.840
113,215
161,210
( 47,995)
18,658
19.272
37,930
( 10,065)
5,7~5 8,345
5.795 8.345
4,869) $( 18,410)
7
SEWAGE TREATMENT FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
FY86 Projects Design
Roanoke Diesel Engine//6
Franklin Road Widening
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoendltures
9,777
50,187
821,145
22.777
903,886
878.2~2
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Miscellaneous
State Promotion Grant
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Interest Expense 1988 Revenue Bond Issue
Total Non-Operating Expenses
Net Income (Loss)
1992
193,268
15,771
489,310
67,458
765.8O7
233,576
259.521
493.097
272,710
176,216
96.494
21,490
5,020
41,600
10.613
78.723
175,217
12,931
12.334
25,265
$ 149 952
1991
126,864
16,928
410,758
27,627
582,177
214,656
214,610
429,266
152,911
178,813
25.9O2)
41,646
8,367
75,235
125,248
99,346
14,339
88,475
102,814
$( 3.46~8)
9
ROANOKE REGIONAL AIRPORT COMMISSION
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Refurbish Buildings
Paint and Repair Buildings
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
5,009
22,688
3,526
11,576
19,654
850
126,633
141,240
637,899
969,075
749.022
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Net Income (Loss)
1992
26,538
1,782
5,634
200
10,565
44,719
104,330
23,559
14,181
15,367
54,716
38,208
710
5,471
415
1,197
108)
258,046
213,327)
59,663
272,990)
678,616
715
457
679,78~
406,798
1991
63,980
12,202
30,126
2OO
18,132
16,659
141,299
86,504
20,689
14,994
93,461
55,023
12,368
36O
12,382
940
2,073
869)
297,925
156,626)
59,923
216,549I
( 1,405)
1,199
( 206)
$(216,755)
11
CIVIC CENTER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
Asbestos Abatement
Auditorium Fire Damage
Acoustical Enclosure Removal
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
1,869
233,835
601,763
95,800
933,267
835,598
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Wi[liamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add; Non-Operating Income
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Operating Subsidy for GRTC
Total Non-Operating Expenses
Net Income
1~92
$ 56,379
36,265
78,257
37,334
9,157
217,392
266,104
266,104
48,712)
87,366
136,078)
719,163
771
270
720,204
584,126
200,000
200,000
$ 384 128
1991
41,192
35,424
74,455
9.81~
160,889
57,38~
57,388
103,501
62,924
40,577
300,000
750)
66
299.316
339,893
200,000
200,000
139,893
13
CITY OF ROANOKE
NURSING HOME FUND
INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Operating Supplement
Total Non-Operating Income
Net Income
1992
20,932
42,392
63,774
127,098
199,076
38,449
237,525
(110,427)
8,741
(119,168)
492
405,553
406,045
286f877
14
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 199:2
1991
Operating Revenue:
Charges for Services $ 1.220.34:~ $ 1,244,642
Total Operating Revenue 1,220,343 1,244,642
Less: Operating Expenses Before Depreciation
Personal Services 819,613 795,612
Operating Expenses 325,877 296,062
Total Operating Expenses Before Depreciation 1,145,490 1,091,674
Operating Income Before Depreciation 74,853 152,968
Less: Depreciation 92,941 102,071
Operating Income (Loss) ( 18,088) 50,897
Add: Non-Operating Income
Interest on Investments 13,695 24,781
Total Non-Operating Income 13,695 24,781
Net Income (Loss) $( 4.393} $ 75.678
15
INTERNAL SERVICE FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Management Services - Furniture and Equipment
City Information Systems - Other Equipment
City Information Systems - Library Automation Equipment
Fleet Management - Other Equipment
Utility Line Services - Other Equipment
Total
Year to Date
Exoenditures
$ 1,918
21,057
4,600
1,329
4,~75
33,279
16
CITY OF ROANOKE, VIRGINIA
CITY TREABURER'S OFFICE
DENERAL. ~'I'ATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 1992
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED AUGUST 31. 1992.
GENERAL $9,210,550.22 $9,231,094.37 $10,266,339.99
WATER 30,136,663.18 439,433.94 167,294.35
SEWAGE 2,376,812.68 1,027,980.75 1,070,192.19
AIRPORT 5,275,024.56 644,~.-/~..34 294,212.34
CIVIC CENTER 45,39`5..55 649,134.15 70,370.39
INTERN,N-SERVICE 3,692,065.10 6,288.66 824,171.17
TRANSPORTATION (421,110.63) 800,648.97 97,805.72
CAPITAL 20~.561 ~,525.30 281 ;216.34 838;387.99
NURSING HOME 123,255.88 284,210.49 27,230.03
DEBT SERVICE 7,016,271.53 0.00 17,067.55
PENSION (11,337.01) 686,000.00 776,536.25
FDETC (557,787.74) 1,089,531.70 386,269.63
GRANT PROGRAMS 109,638.64 525,451.90 807,654.62
PAYROLL ~ ~ ~
TOTAL $73,265,042.23 $22,607,837.89
$22,573,674.95
$5,828,380.97
1,698,011.02
1,819,968.26
4,298,509.85
(306,433.53)
2,718,270.13
(96,456.~3)
13~.347..079.53
0.00
2,969,540.09
(139,626.91)
(320,035.00)
196,635.13
(~', 173.005.83}
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 1992
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPt:I iIIVE Pf:IOPOSAL~:
CERTIFICA't'F_~
OF DEPOSFr
DOMINION BANK
UNITED STATE8
SIGNET BANK
STATE NON-ARBITRAGE PROGRAM (SNAP)
TOTAL
DATE: SEPTEMBER 14, 1992
17
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 2 MONTHS ENDING AUGUST 31, 1992
R~venv~
1992 1991
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
570,381 $ 563,216
52,372 ( 68,187)
770,459 817,841
85,81~ 32,772
$ 1,479.027 $ 1.345,642
(2)
Expense8
Pension Payments
Fees for Professional Services
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
$ 1,123,940 $ 1,083,546
( 113) (1) ( 15)
47,060 31,567
4,~)4~ 1,838
1.174.975 1,116,936
$ 304,092 $ 228.706
(2)
(1)
(2)
Reversal of accruals as of June 30, 1992
Reversal of accruals as of June 30, 1991
18
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF AUGUST 31, 1992
1992
1991
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1992 $143,746,909
1991 $129,462,342)
$( 101,873)
128,390,986
260
18,000
$ 128 307 373
$( 141,007)
114,179,378
710
18,QQ0
$ 114.057.081
Liabilities and Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net income Year to Date
Fund Balance
Total Liabilities and Fund Balance
565.287 $ 541,216
565.287 541.216
127,437,994 113,287,159
304,092 228,706
127.742.086 113,515.865
128.307.373 $ 114.057.081
19
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~11
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #53B-467
Mr. Finn D. Pincus, Chairperson
Roanoke City School Board
1116 Winchester Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Pincus:
I am attaching copy of Ordinance No. 31176-092892 authorizing issuance of not to
exceed $2,250,000.00 General Obligation School Bonds, Series 1992, of the City of
Roanoke, Virginia, to be sold to the Virginia Public School Authority and providing
for the form and details thereof. Ordinance No. 31176-092892 was adopted by the
Council of the City of Roanoke on first reading on Monday, September 14, 1992, also
adopted by the Council on second reading on Monday, September 28, 1992, and will
take effect ten days following the date of its second reading.
SHE: sw
Enc.
pc:
Sincerely,
Sandra H. Eakin
Deputy City Clerk
Mr. James G. Massey, III, Bond Counsel, Coleman and Massey, P.C., P. O.
Box 1489, Roanoke, Virginia 24007
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William X Parsons, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE
The 28th day of September, 1992.
No. 31176-092892.
AN O~DI~%%NCE authorizing the issuance of not to exceed $2,250,000
General Obligation School Bonds, Series 1992, of the City of
Roanoke, Virginia to be sold to the Virginia Public School
Authority and providing for the form and details thereof;
W~%S, on June 27, 1991, the Commonwealth of Virginia Board
of Education (the "Board of Education") placed the application (the
"Application") of the School Board of the City of Roanoke, Virginia
(the "School Board"), for a loan of $2,500,000 (the "Literary Fund
Loan") from the Literary Fund, a permanent trust fund established
by the Constitution of Virginia and dedicated to the support of
public education in the Commonwealth of Virginia (the "Literary
Fund"), for the construction, renovation and expansion of school
buildings (the "Project") in the City of Roanoke, Virginia (the
"City"), on the First Priority Waiting List;
W~REAS, the Board of Education was to have approved the
release of Literary Fund moneys to the School Board and ~ke a
commitment to loan such moneys to the School Board (the
"Commitment") within one (1) year of placement of the Application
on the First Priority Waiting List upon receipt of the Literary
Fund of an unencumbered sum available at least equal to the amount
of the Application and the approval, by the Board of Education, of
the Application as having met all conditions for a loan from the
Literary Fund;
W~R~%S, the Board of Education was thereafter to have given
advances on the amount of the Commitment for the Literary Fund Loan
to the School Board, as construction or renovation of the Project
progressed, in exchange for temporary notes from the School Board
to the Literary Fund (the "Temporary Notes") for the amounts so
advanced;
W~REAS, after the completion of the Project and the advance
of the total amount of the Commitment, the Temporary Notes were to
have been consolidated into a permanent loan note of the School
Board to the Literary Fund (the "Literary Fund Obligation") which
was to evidence the obligation of the School Board to repay the
Literary Fund Loan;
W~REAS, the Literary Fund Obligation was to have borne
interest at four percent (4%) per annum and mature in annual
installments for a period of twenty (20) years;
W-~REAS, in connection with the 1992 Interest Rate Subsidy
Program (the "Program"), the Virginia Public School Authority (the
"VPSA") has offered to purchase general obligation school bonds of
the City, and the Board of Education has offered to pay to the
City, a lump sum cash payment (the "Lump Sum Cash Payment") equal
to the sum of (i) net present value difference, determined on the
date that VPSA sells its bonds, between the interest rate that the
general obligation school bonds of the City will bear upon sale to
the VPSA and the interest rate that the Literary Fund Obligation
would have borne plus (ii) an allowance for the costs of issuing
such bonds of the City (the "Issuance Expense Allowance");
W-~REAS, the Council of the City of Roanoke, Virginia (the
"Council"), has determined that it is necessary and expedient to
borrow not to exceed $2,250,000 and to issue its general obligation
school bonds for the purpose of financing certain capital projects
for school purposes;
W~REAS, the City held a public hearing, duly noticed, on
September 14, 1992, on the issuance of the Bonds (as defined below)
in accordance with the requirements of Section 15.1-227.8.A, Code
of Virginia 1950, as amended (the "Virginia Code"); and
W-~.REAS, the School Board has requested, by resolution, the
Council to authorize the issuance of the Bonds (as hereinafter
defined) and, prior to the issuance of the Bonds, the School Board
will have consented to the issuance of the Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF TRE CITY OF
ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Council
hereby determines that it is advisable to contract a debt and issue
and sell its general obligation school bonds in an aggregate
principal amount not to exceed $2,250,000 (the "Bonds") for the
purpose of financing certain capital projects for school purposes.
The Council hereby authorizes the issuance and sale of the Bonds in
the form and upon the terms established pursuant to this Ordinance.
2. Sale of the Bonds. It is determined to be in the best
interest of the City to accept (i) the offer of the VPSA and the
Board of Education for the VPSA to purchase from the City, and the
City to sell to the VPSA, the Bonds in a principal amount at the
price of par, which when added to the Lump Sum Cash Payment, will
be approximately equal to the capital cost of the Project approved
by the Board of Education plus the Issuance Expense Allowance, upon
the terms established pursuant to this Ordinance and (ii) the Lump
Sum Cash Payment from the Board of Education. The Mayor, or in his
absence or disability the Vice-Mayor and such officer or officers
of the City as either of them may designate, are hereby authorized
and directed to enter into a Bond Sale Agreement dated September
24, 1992 with the VPSA providing for the sale of the Bonds to the
VPSA in substantially the form submitted to the Council at this
meeting, which form is hereby approved (the "Bond Sale Agreement")
2
and to accept the Lump Sum Cash Payment from the Board of
Education.
3. Details of the Bonds. The Bonds shall be issuable in
registered form; shall be dated the date of issuance and delivery
of the Bonds; shall be designated "General Obligation School Bonds,
Series 1992"; shall bear interest payable from the date of delivery
thereof semi-annually on each January 15 and July 15, beginning
January 15, 1993 (each an "Interest Payment Date"), subject to the
provisions of Section 4 of this Ordinance, at the rates established
in accordance with Section 4 of this Ordinance; and shall mature on
July 15 in the years (each a "Principal Payment Date") and in the
amounts set forth on Schedule I attached hereto (the "Principal
Installments"), subject to the provisions of Section 4 of this
Ordinance.
4. Interest Rates and Principal Installments. The Mayor, or
in his absence or disability the Vice-Mayor is hereby authorized
and directed to accept the interest rates on the Bonds established
by the VPSA, provided that no such interest rate shall be more than
ten one-hundredths of one percent (0.10%) over the annual rate to
be paid by the VPSA for the corresponding maturity of the bonds to
be issued by the VPSA (the "VPSA Bonds"), a portion of the proceeds
of which will be used to purchase the Bonds, and provided further,
that no interest rate on the Bonds shall exceed nine percent (9%)
per annum. The Interest Payment Dates and the Principal
Installments are subject to change at the request of the VPSA. The
Mayor, or in his absence the Vice-Mayor, is hereby authorized and
directed to accept changes in the Interest Payment Dates and the
Principal Installments at the request of the VPSA, provided that
the aggregate principal amount of the Bonds shall not exceed the
amount authorized by this Ordinance. The execution and delivery of
the Bonds as described in Section 8 hereof shall conclusively
evidence such interest rates established by the VPSA and Interest
Payment Dates and the Principal Installments requested by the VPSA
as having been so accepted as authorized by this Ordinance.
5. Form of the Bonds. For as long as the VPSA is the
registered owner of the Bonds, the Bonds shall be in the form of a
single, temporary typewritten bond substantially in the form
attached hereto as Exhibit A.
6. Payment. Pavina Aaent and Bond Reaistrar. The following
provisions shall apply to the Bonds:
(a) For as long as the VPSA is the registered owner of the
Bonds, all payments of principal of and interest on the Bonds shall
be made in immediately available funds to the VPSA at or before
11:00 a.m. on the applicable Interest Payment Date or Principal
Payment Date, or if such date is not a business day for Virginia
banks or for the Commonwealth of Virginia, then at or before 11~00
3
a.m. on the business day next preceding such Interest Payment Date
or Principal Payment Date.
(b) Ail overdue payments of principal or interest shall bear
interest at the applicable interest rate or rates on the Bonds.
(c) The Director of Finance, in accordance with the City's
Procurement Code, is authorized and directed to appoint and employ
a bank or trust company, qualified and acceptable to VPSA, to serve
as Bond Registrar and Paying Agent for the Bonds.
7. Mo Prepa~ent. The Principal Installments of the Bonds
shall not be subject to prepayment. Furthermore, the Council
covenants, on behalf of the City, not to refund or refinance the
Bonds without first obtaining the written consent of the VPSA.
8. Execution of the Bonds. The Mayor, or in his absence the
Vice-Mayor, and the Clerk or any Deputy Clerk of the Council are
authorized and directed to execute and deliver the Bonds and to
affix the seal of the City thereto.
9. Pledge of Full Faith and Credit. For the prompt payment
of the principal of and the interest on the Bonds as the same shall
become due, the full faith and credit of the City are hereby
irrevocably pledged, and in each year while any of the Bonds shall
be outstanding there shall be levied and collected in accordance
with law an annual ad valorem tax upon all taxable property in the
City subject to local taxation sufficient in amount to provide for
the payment of the principal of and the interest on the Bonds as
such principal and interest shall become due, which tax shall be
without limitation as to rate or amount and in addition to all
other taxes authorized to be levied in the City to the extent other
funds of the City are not lawfully available and appropriated for
such purpose.
10. Use of Proceeds Certificate. The Mayor, Vice-Mayor, the
City Manager or such other officer or officers of the City as any
of them may designate are hereby authorized and directed to execute
a Certificate as to Arbitrage and a Use of Proceeds Certificate
each setting forth the expected use and investment of the proceeds
of the Bonds and containing such covenants as may be necessary in
order to show compliance with the provisions of the Internal
Revenue Code of 1986, as amended (the "Code"), and applicable
regulations relating to the exclusion from gross income of interest
on the Bonds and on the VPSA Bonds except as provided below. The
Council covenants on behalf of the City that (i) the proceeds from
the issuance and sale of the Bonds will be invested and expended as
set forth in such Certificate as to Arbitrage and such Use of
Proceeds Certificate and that the City shall comply with the other
covenants and representations contained therein, (ii) that the City
shall not file a Form 8038-G for the Bonds with the Internal
Revenue Service and (iii) that the City shall comply with (A) the
provisions of the Code, except as provided above, so that, except
for the fact that the Form 8038-G for the Bonds has not been filed
with the Internal Revenue Service, interest on the Bonds would be
excludable from gross income for federal income tax purposes and
(B) the provisions of the Code so that interest on the VPSA Bonds
will remain excludable from gross income for Federal income tax
purposes.
11. State Non-Arbitraqe Proqram; Proceeds Aqreement. The
Council hereby determines that it is in the best interests of the
City to authorize and direct the City Director of Finance to
participate in the State Non-Arbitrage Program in connection with
the Bonds. The Mayor, Vice-Mayor, the City Manager or such officer
or officers of the City as any of them may designate are hereby
authorized and directed to execute and deliver a Proceeds Agreement
with respect to the deposit and investment of proceeds of the Bonds
by and among the City, the other participants in the sale of the
VPSA Bonds, the VPSA, Public Financial Management, Inc., as
investment manager, and Central Fidelity Bank, as depository,
substantially in the form submitted to the Council at this meeting,
which form is hereby approved.
12. Filinq of Ordinance. The appropriate officers or agents
of the City are hereby authorized and directed to cause a certified
copy of this Ordinance to be filed with the Circuit Court of the
City.
13. Further Actions. The members of the Council and all
officers, employees and agents of the City are hereby authorized to
take such action as they or any one of them may consider necessary
or desirable in connection with the issuance and sale of the Bonds
and any such action previously taken is hereby ratified and
confirmed.
14. Authority in Absence of Mayor and Vice-Mayor. In the
event of the absence or disability of the Mayor and Vice-Mayor, the
City Manager or, in the case of the City Manager's absence or
disability, the then-acting City Manager, is authorized to take
such actions as are herein authorized and directed for the Mayor
and Vice-Mayor.
5
EXHIBIT A
(FORM OF TEMPORARY BOND)
NO. TR-1 $
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
City of Roanoke
General Obligation School Bond
Series 1992
The City of Roanoke, Virginia (the "City"), for value
received, hereby acknowledges itself indebted and promises to pay
to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of
DOT.T.ARS ($. .),
in annual installments in the amounts set forth on Schedule I
attached hereto payable on July 15, 1993 and annually on July 15
thereafter to and including July 15, 201__ (each a "Principal
Payment Date"), together with interest from the date of this Bond
on the unpaid installments, payable semi-annually on January 15 and
July 15 of each year, commencing on January 15, 1993 (each an
"Interest Payment Date"; together with any Principal Payment Date,
a "Payment Date"), at the rates per annam set forth on Schedule I
attached hereto. Both principal of and interest on this Bond are
payable in lawful money of the United States of America.
For as long as the Virginia Public School Authority is the
registered owner of this Bond, the City's Bond Registrar shall make
all payments of principal of and interest on this Bond, without the
presentation or surrender hereof, to the Virginia Public School
6
Authority, in immediately available funds at or before 11:00 a.m.
on the applicable Payment Date. If a Payment Date is not a
business day for banks in the Commonwealth of Virginia or for the
Commonwealth of Virginia, then the payment of principal of or
interest on this Bond shall be made in immediately available funds
at or before 11:00 a.m. on the business day next preceding the
scheduled Payment Date. Upon receipt by the registered owner of
this Bond of said payments of principal and interest, written
acknowledgement of the receipt thereof shall be given promptly to
the Bond Registrar, and the City shall be fully discharged of its
obligation on this Bond to the extent of the payment so made. Upon
final payment, this Bond shall be surrendered to the Bond Registrar
for cancellation. The full faith and credit of the City are
irrevocably pledged for the payment of principal of and interest on
this Bond. The ordinance adopted by the Council of the City of
Roanoke authorizing the issuance of the Bonds provides, and
Section 15.1-227.25 of the Code of Virginia 1950, as amended,
requires, that there shall be levied and collected an annual tax
upon all taxable property in the City subject to local taxation
sufficient to provide for the payment of the principal of and
interest on this Bond as the same shall become due which tax shall
be without l~m~tation as to rate or amount and shall be in addition
to all other taxes authorized to be levied in the City to the
extent other funds of the City are not lawfully available and
appropriated for such purpose.
7
This Bond is duly authorized and issued in compliance with and
pursuant to the Constitution and laws of the Commonwealth of
Virginia, including the Public Finance Act of 1991, Chapter 5.1,
Title 15.1, Code of Virginia 1950, as amended, and an ordinance
duly adopted by the Council of the City to provide funds for
capital projects for school purposes.
This Bond is registered in the name of Virginia Public School
Authority on books of the City kept by the Bond Registrar, and the
transfer of this Bond may be effected by the registered owner of
this Bond only upon due execution of an assignment by such
registered owner.
The principal installments of this Bond are not subject to
prepayment.
All acts, conditions and things required by the Constitution
and laws of the Commonwealth of Virginia to happen, exist or be
performed precedent to and in the issuance of this Bond have
happened, exist and have been performed in due time, form and
manner as so required, and this Bond, together with all other
indebtedness of the City, is within every debt and other limit
prescribed by the Constitution and laws of the Commonwealth of
Virginia.
IN WITNESS W"~OF, the Council of the City of Roanoke has
caused this Bond to be issued in the name of the City of Roanoke,
Virginia, to be signed by its Mayor or Vice-Mayor, its seal to be
affixed hereto and attested by the signature of its Clerk or any of
its Deputy Clerks, and this Bond to be dated , 1992.
8
(SEAL)
ATTEST:
CITY OF ROANOKE, VIRGINIA
Clerk, Council of the City
of Roanoke, Virginia
Mayor, City of Roanoke, Virginia
9
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns
transfers unto
and
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond
for definitive bonds in lieu of which this Bond is issued and to
register the transfer of such definitive bonds on the books kept
for registration thereof, with full power of substitution in the
premises.
Registered Owner
(NOTICE: The signature above must
correspond with the name of the
Registered Owner as it appears on
the front of this Bond an every
particular, without alteration or
change.)
Signature Guaranteed:
Date:
(NOTICE: Signature(s) must be
guaranteed by a member firm of the
New York Stock Exchange or a
commercial bank or trust company.)
10
~i"4T~ hoke Clly
Vlrglhls PubJIc School Aulhorlly
~Cimpsrellve Deb1 Service Schedules
EXHIBIT I
p~ym~nt
7/15/93
7/15/64
7/15/95
7/15/96
7/15/97
7/15/96
7/15/99
7/15/00
7/15/02
7/I 5/03
7/1~6
7115/07
7/15/00
7/1~00
Endfe Igg2-1994 Firs! Ptlmily Wa/dng List.
Vlrglnte Public School Aulharlt¥ Laan
'$evlngs'
Intmesl Olhet Total FJscad kom VPSA
pdnctpal Rate fnle*'est Expenses Debt Sefflce Total Lo~
30.071.38 30.071.36 30071.39 (6.071.38)
100,700 3.100% 60,142.76 1,100.00 161,942.76
101,184 3.850*/,. 58,561.91 1,100.00 160,665.91
56.634,12 56.634.12 217.500,03 (0.(~3, }
100,365 4.450% 56,634.12 1,100.00 156,099,$ 2
54,401.00 54,401.00 212,5O0.12 (0.12)
101,023 4.600% 54,401.00 100.00 155.524.00
51.976.45 51.976.45 207.500.46 (0.45)
100,971 5.000% 51,976.45 100.00 153,047.45
49,452.17 49,452.17 202.469.62 0.3e
101,126 5.200% 49,452.17 100.00 150,677,17
46,622.92 46.e22.92 197.500.09 {0.09)
101,495 5.400% 46,822.92 100.00 146.417.92
44,062.56 44.082.56 192,5O0.47 (0.47)
102,067 5.550% 44.082.55 100.00 145,249.55
41.250.19 41,250.16 187.499.74 0.26
102,230 5.700% 41,250.16 100.00 144,160.19
36.319 53 36,319,5O 182,499.72 - 0.28
103,797 5.850% 36,319 53 100.00 142,216.63
35,263.47 35,283.47 177,~00.00 0.00
104.956 5.950% 35.263.47 100.00 140.339.47
32,161.03 32,161.03 172,500.50 (0.50)
106.293 6.050% 32.161.03 100.00 138,554.03
28.94567 28,945.07 J67.499.70 0.30
107.824 6.150% 28.945.67 100.00 136,669.67
25,630.08 26,630.08 162.490,75 0.25
109,535 6.200% 26.630.06 100.00 136,265.08
22,234.49 22.234.49 157.499,57 0.43
111,413 6.250% 22,234.49 ! 00.00 133,747.49
18.752.83 18.752.83 152.5O0.32 (0.32)
113.469 6.300% 18,752.63 100.00 132,321.83
115,717 6.350/° 15.178.56 100.00 130,995.56
l 1~,142 6.350% I 1.504.55 lO0.OO 129,746.55
7,753.54 7,733.64 137,500.09 (0.09)
120,726 6.350% 7,753.54 100.00 128,679.64
3,920.49 3,920.49 132,500.03 (0.03)
123,480 6.350% 3,920.49 100.00 127,500.49
0.00 0.00 127,500.49 (O.49)
2,147,112
1,375.985.24 5.000.00 3.$28.097.24 3.528.097.24 (3,097.24)
Present Value of Debt Sen, ice Savings ' 95.32
at 603990%
P~pered by Public Financial Managemen~ Inc.
LocaJSchBndSIzlng2 7/15192 Io:3gAM
AD NU'~h~ c: R 'J27 195~Jc~
PUSLISHCR'G F~ - ~?e5.20
RDANOKE CITY SCHOOLS
R L K~LLEY '-'US APFAI?g
P 0 ~(]X 13145
ROANOKE VA 24031
STATE OF VIR<:,INI~
CITY OF ROANOK2
AFFIDAVIT OF
P!JEL I C AT I ON
REPR[SENTATIV~ OF T i~- TIMmS-WORLD COR-
PORATION~ WHICt CORPORATION IS PUJLISMER
OF THE: ROAf~OKc TIqES & wORLD-NEWS, 4
DAILY NE~SP~P=R PULSL[S~taD IN ROANOke, IN
THE STA~ OF VIk&I";IA~ 30 CFRTIFY THAT
TH~ ANNFXEO NOFICF H~S PUoLtSHEO IN SAID
NEWSPAPERS ON ~H~ ~OLL~NING UATES
0 ~)/30/92 SUNDAY
09/06/92 $UND,iY
WITNESS, THIS 9TH [)ay i)F SEPTFMBER1992
/ ' /,~.6~:~c-~, ~ ,4/ ~. ~,~ ~
..... ~- ~_ _ ~ '_ ~-_ _ ~ ~ _~_, ~ ~
· ~ -
a~JTHO?I~FD SIGNATURE
NOTICE OF PUBLIC HEARING
ON PROPOSED BOND FINANCING
BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke,
Virginia ("the Council") will hold a public hearing, which may be
continued or adjourned, as required by Section 15.1-227.8 of the
Code of Virginia of 1950, as amended, at 7:30 p.m. on September
14, 1992 at the Municipal Building, 215 Church Ave. SW, Roanoke,
Virginia, in connection with the intention of the Council to
consider for passage an ordinance or resolution approving the
issuance by the City of its general obligation bond or bonds in
an estimated maximum amount of $2,250,000 ("the Bonds") for the
purpose of financing in part the costs of improvements and
additions to Forest Park Elementary School in the City of
Roanoke. Any citizen interested in the issuance of the Bonds may
appear and be heard. A copy of the full text of the proposed
resolution or ordinance is on file at the office of the Clerk of
the council of the City of Roanoke.
Given under my hand this 25th day of August, 1992.
MARY F. PARKER
City Clerk
Roanoke, Virginia
8/30/92, 9/6/92
Please publish in full twice in the Roanoke Times & World-News,
once on Sunday, August 30, 1992, and once on Sunday, September 6, 1992.
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
James B. Massey, III, Attorney
Coleman & Massey, P. C.
P. O. Box 1489
Roanoke, Virginia 24007
Send bill to:
Richard Kelley
Executive for Business Affairs
Roanoke City Schools
P. O. Box 13145
Roanoke, Virginia 24031
CITY OF ROANOKE
Interdepartmental Communication
DATE:
TO:
FROM:
SUBJECT:
August 2~, 1992
Mary F. Parker, City Clerk
William X Parsons, Assistant City Attorney
Notice of Public Hearinq - VPSA Bond Issue
Attached is a copy of a notice of public hearing to be
held at the September 14, 1992 City Council meeting with regard to
the above-referenced matter. Also attached is a letter to the
Roanoke Times and World News from Mr. Massey, bond counsel.
I have approved the notice as to form and request that
you transmit these documents to the newspaper in time for the
notices to be run on Sunday, August 30 and Sunday, September 6.
matter.
Please contact me if you have any questions about this
WXP:dlj
Attachments
SIGNET BANK BUILDING
HO CHURCH AVENUE
P. O. BOX 14e9
ROANOKE, VIRGINIA 24007
ATTORNEYS AT LAW
TELEPHONe (703) 343-5100
FAX (703) 343-5507
August 20, 1992
Roanoke Times & World News
Legal Classified Department
201 Campbell Avenue, S. W.
Roanoke, VA 24011
Gentlemen:
Enclosed please find a notice of a public hearing to be
conducted by the City Council of the City of Roanoke. Please run
this notice in the legal classifieds on Sunday, August 30, and
Sunday, September 6, 1992.
Please forward your affidavit of publication directly to me.
Please forward your bill to:
Mr. Richard Kelley
Executive for Business Affairs
Roanoke City Schools
P. O. Box 13145
Roanoke, VA 24031
Thank you very much for your assistance.
JBMIII/cb
Enc.
cc: William X. Parsons, Esq.
Assistant City Attorney
Sincerely,
August 10, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
School Board Request for Public Hearing
I have reviewed the correspondence from the School
Board dated August 5, 1992.
I
School Board to
Subsidy program.
recommend that you concur with the request of the
schedule a public hearing on the Interest Rate
JMS:pac
,~ Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
/-Roanoke
City School Board
C. Nelson Harris James M. Turner, Jr.
Martha W. O'Neil Frank P. Tota, Superintendent
Clubert G. P0ff . ' ' ~ Richard L. Kelley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 - 703-981-238t · Fax: 703-98t-295t
August 5, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its August 4, 1992
meeting, the Board respectfully requests City Council to approve the
application of the City of Roanoke to the Virginia Public School Authority for
up to $2,505,500 of financing under the Authority's 1992 Literary Fund
Interest Rate Subsidy Program. The program would provide funding for
improvements and additions to Forest Park Elementary School. The Board
further requests the City of Roanoke to issue its general obligation school
bonds in an amount not to exceed $2,250,000 pursuant to such Interest Rate
Subsidy Program, and to consent to the issuance of such bonds.
As the first step in the application process, Roanoke City Council is
requested to approve at its August 10, 1992 meeting the scheduling of a
public hearing on the issuance of such bonds. The public hearing should be
held as part of the City Council meeting scheduled for September 14, 1992.
The bond sale will replace the approved $2.5 million Literary Fund loan
for Forest Park Elementary School with VPSA bonds. The sale is necessary
since the state has insufficient funds to cover the cash flow needs of
outstanding Literary Fund loans. The state will subsidize the interest rate in
order that the effective rate is the same as the Literary Fund rate of 4%.
Sincerely,
Executive for Business Affairs
rg
Enc.
CC:
Mr. Finn D, Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C, Dibling
Mr. Joel M. Schlanger
Excellence in Education
,~ Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
/.-Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
P.O. Box 13145, Roanoke, Virginia 24031 · 703-98t-2381 · Fax: 703-981-2951
August 4, 1992
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L. Kelley, Clerk of the Board
RESOLUTION
OF
ROANOKE CITY SCHOOL BOARD
REQUESTING THE CITY OF ROANOKE
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS
FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
"RESOLVED that the Roanoke City School Board hereby (i) requests the City
of Roanoke to apply to the Virginia Public School Authority for up to
$2,505,500 of financing under the Authority's 1992 Literary Fund Interest
Rate Subsidy Program to provide funding for improvements and additions to
Forest Park Elementary School, (ii) requests the City of Roanoke to issue its
general obligation school bonds in an amount not to exceed $2,250,000
pursuant to such Interest Rate Subsidy Program, and (iii) consents to the
issuance of such bonds."
Finn D. Pincus
Chairman
Clerk of the Board
rg
Excellence in Education
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
MARY F. PARKER SANDRA H. EAKIN
City Clerk Deputy City Clerk
September 30, 1992
File #51-249
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31177-092892 providing for certain amendments
and revisions to Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979),
as amended, said amendments and additions to clarify and make certain sections
consistent with the State Code to permit special uses for historic structures, to
improve communication between the Board and affected areas, to eliminate the
necessity of amending the Zoning Ordinance each time certain fees are changed, and
to prohibit outside storage in residential areas to ensure more effective enforcement;
and amendments to the Zoning Ordinance relating to the Architectural Review Board,
the H-2 District, and Special Uses in Historic Structures. Ordinance No. 31177-
092892 was adopted by the Council of the City of Roanoke on first reading on
Monday, September 14, 1992, also adopted by the Council on second reading on
Monday, September 28, 1992, and will take effect ten days following the date of its
second reading.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
Eric.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
Mr. W o Robert Herbert
Page 2
September 30, 1992
pc:
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, City Planner
Mr. Charles M. Huffine, City Engineer
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeais
Mr. W. L. Whitwell, Chairperson, Architectural Review Board
Mr. John R. Marlles, Chief, Community Planning
Ms. Evelyn S. Gunter, Secretary, Architectural Review Board
Ms. Patti Hanes, Secretary, Board of Zoning Appeais
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32304
Mr. George Seamans, 414 Walnut Avenue, S. W., Roanoke, Virginia
24016
Ms. F. C. Stultz, 3428 Forest Hill Avenue, N. W., Roanoke, Virginia
24012
Mr. John P. Cone, Jr., 522 Mountain Avenue, S. W., Roanoke, Virginia
24016
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of September, 1992.
AN ORDINANCE
No. 31177-092892.
VIRGINIA,
amending ~36.1-345, District requlations;
certificate of appropriateness; §36.1-552, Uses permitted by
special exception by the addition of new subsection (g); §36.1-553,
General standards, by the addition of new subsection (b); §36.1-
641, Powers qenerally by the addition of new subsection (e); and
subsections (a) and (d) of S36.1-710, Fees generally; of Chapter
36.1, Zoninq, of the Code of the City of Roanoke (1979), as
amended, and adding new S36.1-59, Outdoor storaqe; ~36.1-78,
Outdoor storaqe, §36.1-95, Outdoor storaqe, ~36.1-113, Outdoor
storage, S36.1-133, Outdoor storaqe, §36.1-152, Outdoor storaqe, to
Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as
amended, such amendments and additions to clarify and make
consistent with the State Code certain sections, to permit special
uses for historic structures, to improve communication between the
board and affected areas, to eliminate the necessity of amending
the zoning ordinance each time a fee is changed, and to prohibit
outside storage in residential areas to ensure more effective
enforcement.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-345, District regulations; certificate of
appropriateness; ~36.1-552, Uses permitted by special exception by
the addition of new subsection (g); ~36.1-553, General standards,
by the addition of new subsection (b); S36.1-641, Powers generally
by the addition of new subsection (e); and subsections (a) and (d)
of §36.1-710, Fees qenerally; of Chapter 36.1, Zoninq, of the Code
of the City of Roanoke (1979), as amended, be, and are hereby,
amended and reordained to read and provide as follows:
§36.1-345. District regulations; certificate of
approDriateness.
(a) In order to encourage the preservation and
enhancement of the district and encourage the
rehabilitation and new construction in conformance with
the existing scale and character of the district, the
architectural review board shall review and approve the
erection of new buildings or structures, including signs,
the demolition, moving, reconstruction, alteration or
restoration, of existing structures and buildings, or
reduction in their floor area, including the enclosure or
removal of a porch. No such erection, demolition,
moving, reconstruction, alteration, restoration, or
enlargement or reduction of a structure, or building,
shall be undertaken without the issuance of a certificate
of appropriateness by the board, unless otherwise
specified herein.
(b) The painting or ordinary maintenance of any
building, structure or historic landmark in the district
shall not require a certificate of appropriateness.
Ordinary maintenance shall be any activity relating to a
building, structure, or landmark which constitutes a
minor alteration of any element of a building, structure,
or landmark, and which is, or should be, performed on a
regular and relatively frequent basis to maintain
architectural and structural integrity.
(c) The installation or replacement of siding, or the
replacement of porches, stairs, awnings, roofing
materials, windows, or other similar modifications to an
element of a building, structure, or landmark shall not
require a certificate of appropriateness, provided that
such installation or replacement is performed using
materials which are of the same design as those on the
building, structure or landmark, and provided that such
installation or replacement maintains the architectural
defining features of the building, structure or landmark.
(d) The determination of whether an activity constitutes
ordinary maintenance, or whether an installation or
modification otherwise requires a certificate of
appropriateness, under this section shall be made by the
zoning administrator in consultation with the secretary
to the architectural review board.
2
(e) Whenever a certificate of appropriateness is
required, no building permit shall be issued until the
certificate of appropriateness has been granted. The
zoning administrator shall make routine inspections of
the work being performed pursuant to such building permit
to ensure compliance with the terms of the certificate of
appropriateness.
(f) This section shall not prevent the demolition or
razing of a building, structure, or historic landmark
which the building commissioner certifies in writing is
required for public safety because of an unsafe or
dangerous condition.
(g) After an area has been zoned H-2, the architectural
review board may recommend to the city planning
commission that more specific regulations be adopted for
that particular district. This section shall be amended
as provided for in section 36.1-690, et seq.
§36.1-552. Uses permitted by special exception.
(g) Clubs, lodges, fraternal organizations or other
similar uses which involve the assembly of persons for
the purposes of civic, social, or religious functions, or
recreation.
§36.1-553. General standards.
(b) In considering the request, the Board of Zoning
Appeals shall make its findings based on the standards
set forth in section 36.1-656, and more specifically by
the following:
(1)
The proposed use is compatible with the
neighborhood and activities permitted within
the structure can adequately be buffered from
any surrounding residential use. Conditions
may be established with respect to noise,
lighting, and other factors that may affect
adjacent properties;
(2)
The resulting traffic generation will not
overburden existing roads and adequate parking
can be provided without unduly destroying the
landscape or the setting of the structure; and
(3)
The proposed use
structure and will
the structure.
is appropriate to the
aid in the preservation of
§36.1-641. Powers generally.
(e) The board may appoint an advisory committee,
consisting of up to three (3) persons, for each historic
district or identifiable neighborhood under its
jurisdiction, to assist them in understanding specific
district issues. Committee members shall represent a
diversity of interests in the historic area. The board
shall meet with such appointed advisory committees at a
minimum on an annual basis or as often as mutually agreed
upon.
§36.1-710. Fees generally.
(a) The city council shall establish a schedule of fees
and charges and a collection procedure for zoning
permits, certificates of zoning compliance, appeals,
amendments, and other matters pertaining to the
regulations prescribed by this chapter. The cost of all
advertising notices required for amendments to this
chapter, including rezonings, shall be borne by the
applicant. The schedule of fees and charges shall be as
set forth in the Fee Compendium of the City of Roanoke
and shall be available in the office of the zoning
administrator and city clerk and may be altered or
amended only by city council.
(d) The applicable fees as outlined in the Fee
Compendium shall be payable upon application. For the
purpose of determining such fees, where a tract involves
a fraction of an acre, said fraction shall be calculated
as an acre.
2. Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended, be, and is hereby, amended by the addition of
new S36.1-59, Outdoor storage, §36.1-78, Outdoor storage, ~36.1-95,
Outdoor
storage,
follows:
storage, S36.1-113, Outdoor storage, §36.1-133, Outdoor
and ~36.1-152, Outdoor storage, to read and provide as
~36.1-59. Outdoor storage.
There shall be no outdoor storage permitted in the RA
district except as may be permitted in conjunction with
a special exception use.
4
§36.1-78. Outdoor storage.
There shall be no outdoor storage permitted in the RS-1
and RS-2 district except as may be permitted in
conjunction with a special exception use.
§36.1-95. Outdoor storaqe.
There shall be no outdoor storage permitted in the RS-3
district except as may be permitted in conjunction with
a special exception use.
~36.1-113. Outdoor storage.
There shall be no outdoor storage permitted in the RM-1
district except as may be permitted in conjunction with
a special exception use.
§36.1-133. Outdoor storaqe.
There shall be no outdoor storage permitted in the RM-2
district except as may be permitted in conjunction with
a special exception use.
§36.1-152. Outdoor storage.
There shall be no outdoor storage permitted in the RM-3
and RM-4 districts except as may be permitted in
conjunction with a special exception use.
ATTEST:
City Clerk.
Roanoke City Planning Commission
September 14, 1992
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Proposed amendments and revisions to Chapter
36.1, Zoning, of the Code of the City of
Roanoke, 1979, as amended.
Background:
A. Purpose of the proposed ordinance amendments and
revisions is twofold: (1) for more effective zoning
enforcement in residential areas, it is necessary to set
forth provisions in the code to specifically address
-open/outdoor storage"; and (2) to eliminate the
necessity of amending the zoning ordinance each time a
development permit fee is changed, it is recommended that
such fee schedule in the zoning ordinance be deleted and
that reference be made to the Fee Compendium as adopted
and amended by City Council be substituted.
B. Ordinance and Names Subcommittee held several meetings
with City Planning staff to evaluate the proposed
amendments. On June 10, 1992, the subcommittee
recommended the proposed ordinance amendments and
revisions to the Planning Commission for public hearing.
Planninq Commission public hearing was held on Wednesday,
August 5, 1992. Mr. John Bradshaw, Chairman of the
Ordinance and Names Subcommittee, summarized the proposed
amendments and stated that the subcommittee recommended
approval of the amendments and revisions as presented.
No one from the audience appeared before the Commission
to speak in favor or in opposition to the proposed
amendments or revisions.
II. Issues:
More effective zoninq ordinance enforcement.
Eliminate repetitious zoninq ordinance amendments to
reflect development permit fee chanqes.
Room 355 Municipal Building 215 Church Avenue, SW. P.z~anoke, Virginia 24011 (703) 981-2344
III. Alternatives:
City Council approve the proposed ordinance amendments
and revisions:
Zoning inspectors will have specific provisions set
forth in the code to cite violators when necessary
to seek court action to eliminate "open/outdoor
storage" in residential areas throughout the City.
Fee schedule for development activities as set
forth in the zoning ordinance would be listed with
all other fees as adopted and amended by the City
in the Fee Compendium and therefore, would
eliminate the necessity of amending the zoning
ordinance each time such a fee is changed.
Be
City Council deny the proposed ordinance amendments and
revisions.
"Open/outdoor storage" of miscellaneous items and
materials would continue to be a problem in
residential areas throughout the City with no legal
recourse available to staff to pursue the
correction of such "implied" zoning violation.
City Council would continue to consider and take
action on numerous ordinance amendments for each
and every permit fee as listed in the zoning
ordinance when proposed changes are made.
III. Recommendations:
The Planning Commission, by a vote of 7-0, recommended that
City Council approve the proposed zoning ordinance amendments
and revisions as presented finding that both text amendments
would provide staff needed tools for more effective and
efficient code enforcement and administration.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
CAP:EDD:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Roanoke City Planning Commission
Proposed Zoning Ordinance Amendments
Comment: The City Attorney's Office has indicated that an
amendment to the zoning ordinance specifically prohibiting
outside storage in residential areas is necessary to insure
more effective enforcement.
Proposed Amendment(s):
Create Section 36.1-59. Outdoor storaqe.
page 2906)
(for RA district.
There shall be no outdoor storaqe permitted in the RA district
except as may be permitted in con~unction with a special
exception use.
Create Section 36.1-78. Outdoor storaqe.
RS-2 districts, page 2909
(for the RS-1 and
There shall be no outdoor storage permitted in the RS-1 and
RS-2 district except as may be permitted in con~unction with
a special exception use.
Create Section 36.1-95. Outdoor storaqe. (for the RS-3
district, page 2912)
There shall be no outdoor storaqe permitted in the RS-3
district except as may be permitted in con~unction with a
special exception use.
Create Section 36.1-113. Outdoor storaqe. (for the RM-1
district, page 2915)
There shall be no outdoor storage permitted in the RM-1
district except as may be permitted in con~unction with a
special exception use.
Create Section 36.1-133. Outdoor storage.
district, page 2917)
(for the RM-2
There shall be no outdoor storage
district except as may be permitted
special exception use.
permitted in the RM-2
in conjunction with a
Create Section 36.1-152. Outdoor storaqe.
RM-4 districts, page 2920)
(for the RM-3 and
1
There shall be no outdoor storaqe permitted in the RM-3
RM-4 districts except as may be permitted in conjunction with
a special exception use.
Comment: To eliminate the necessity of amending the ordinance
each time one of the development permit fees is changed, it is
recommended that the current language in the zoning ordinance
identifying specific fees be deleted and that reference be
made to the Fee Compendium as adopted and amended by City
Council be substituted.
Proposed Amendment(s):
Section 36.1-710. Fees generally. (page 3050)
(a) The city council shall establish a schedule of fees and
charges and a collection procedure for zoning permits,
certificates of zoning compliance, appeals, amendments, and
other matters pertaining to the regulations prescribed by this
chapter. The cost of all advertising notices required for
amendments to this chapter, including rezonings, shall be
borne by the applicant. The schedule of fees and charges
shall be as set forth in the Fee Compendium of the City of
Roanoke and shall be available in the office of the zoning
administrator and city clerk and may be altered or amended
only by city council.
(d) The ~-'~ .... 4_~ applicable fees as outlined in the Fee
Compendium shall be payableT upon application. For the
purpose of determining such fees, where a tract involves a
fraction of an acre, said fraction shall be calculated as an
acre.
Roanoke Cil~ Planning Commission
September 14, 1992
The Honorable David A. Bowers,
and Members of City Council
Roanoke, Virginia
Mayor
Dear Members of Council:
Subject:
Amendments to Zoning Ordinance relating to the
Architectural Review Board, the H-2 District, and
Special Uses in Historic Structures
I. Background:
ae
City Council requested public involvement and
clarification of Section 36.1-345(b) of the H-2 District
dealing with review of certain undertakings by the
Architectural Review Board and ordinary maintenance in
February~ 1991. Architectural Review Board held an
advertised public meeting to discuss the issue in May,
1991. Zoning amendments were studied by the ARB and city
staff and coordinated with various groups (neighborhood
organization, building interests, interested citizens,
and realtor board). Recommendations were forwarded to the
Ordinance & Names Subcommittee of the City Planning
Commission for consideration in December, 1991. A public
hearing was scheduled for April, 1992, but was deferred
as a result of a citizens' group request for a hearing on
continuing the H-2 District as a whole.
Be
Public Hearing on H-2 District on 5/6/92 supported
continuance of the district and emphasized need for
better communication between the ARB and the residents of
Ce
historic districts. Planning Commission Ordinance
Subcommittee subsequently recommended that Section 36.1-
641 (powers of the Architectural Review Board) be amended
to provide for the appointment an official advisory group
for each district to facilitate communication.
Related amendments to Sections 36.1-552 and 553, which
provide for an additional Special Exception Use in
Historic Structures~ has been included with these
recommended code changes. The additional provisions
Roc~n 355 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 98t 2344
Members of Council
Page 2
would allow certain historic structures to be used as
clubs, lodges, fraternal organizations, or other similar
uses involving public assembly for various functions or
recreation. The Board of Zoning Appeals would review and
approve requests based upon criteria set forth in the
zoning ordinance. Several historic properties in Roanoke
could benefit from this additional provision.
II. Current Situation:
Ae
Public Hearinq on the attached amendments was held on
8/5/92.
There were no public comments on the amendments to
Section 36.1-641 (advisory committee) or to Sections
36.1-552 and 553 (special use in historic structure).
Planning Commission unanimously (7-0) approved the
amendments.
C. Five persons commented on the amendments to Section 36.1-
345. Ms. Sharon Fralin, 402 Allison Avenue, expressed
concern for iow income persons living in the district,
especially with regard to meeting rehabilitation
standards, economic hardship, and possible discouragement
for renovating substandard housing. Mr. Kent Chrisman,
632 Walnut Avenue, indicated that Old Southwest, Inc.
felt that the ordinance should be strengthened, rather
than loosened, and the amendments reflected their concern
and clarified the issue of ordinary maintenance. He felt
that additional design guidelines would assist in
clarifying rehabilitation issues. Mr. John Cone, 522
Mountain Avenue, advised that the neighborhood contained
many structures of poor construction which were not
historic. He expressed concern that the city was
mandating stringent Secretary of the Interior Standards
on the area. Mrs. Carolyn Otterman, 601 Allison Avenue,
recommended that the city confer with the Town of
Newbern, Virginia which had been designated a historic
district and had successfully used the district to their
benefit. Mr. Charles Osterhoudt, 3259 Avenham Avenue,
stated that the proposed amendments may not go far enough
in defining ordinary maintenance. He felt that the
ordinance was a step in the right direction, but that
administrative decisions needed to be based on specific
guidelines which were legally supportive.
There was additional discussion among Commission members
reqarding the amendments to Section 36.1-345. Mr. Buford
felt that based upon comments from some of the speakers,
that perhaps the matter should be studied further. Mr.
Bradshaw advised that the matter had been studied by the
Members of Council
Page 3
Ordinance Subcommittee and the Assistant City Attorney
and that the amendment was a step forward in correcting
some of the inconsistencies in the ordinance. He also
advised that the Ordinance Subcommittee would continue to
work with concerned citizens and the ARB in the interim
in improving operation of the historic districts and
addressing other issues.
E. Planning Commission approved the amendments to Section
36.1-345 by a vote of 5-2 (Mr. Buford and Mrs. Coles
votinq aqainst the motion and Messrs. Bradshawt Pricer
Sowerst Jones~ and Ferquson votinq in favor of the
motion).
III. Alternatives:
ADDrove the proposed amendments to Sections 36.1-345t
36.1-552~ 553 and Section 36.1-641.
H-2 District code consistent with state code and
ordinary maintenance clarified, as requested by
City Council.
Certain historic structures may be rehabilitated
and developed for a compatible use.
e
Improved communication encouraged between ARB,
residents and through the advisory committee.
Not approve the proposed amendments to Sections 36.1-345~
36.1-552~ 553 and Section 36.1-641.
Additional study of Section 36.1-345 would need to
be undertaken to clarify ordinary maintenance and
ARB review of certain construction in the H-2
District.
Some special exception uses are already available
for certain historic structures (studios,
professional offices, galleries, community centers,
etc.). Additional use as proposed would not be
permitted.
Communication between ARB and residents still could
be encouraged. No formal advisory committee would
be stipulated in city code.
IV. Recommendation:
The Planning Commission recommends that City Council approve
the proposed amendments to Sections 36.1-345~ 36.1-552~ 36.1-
Members of Council
Page 4
553 and 36.1-641. The subject amendments have been under much
study since February of 1991. The Architectural Review Board
has assisted in the effort and public comment and input has
been solicited by both the ARB and the Planning commission
through public hearings and individual discussions. The
amendment to Section 36.1-345 is needed to clarify the code
and is one of the first steps in continuing the purposes of
the H-2 District. Architectural Design Guidelines, recently
authorized for funding by City Council, will also assist in
clarifying rehabilitation issues in the city's historic
districts.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
CAP:ESG:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Comment: The purpose of the Architectural Review Board is to
identify historic properties and promote their preservation in
the City. Representatives should have a community-wide
perspective. At a recent public hearing on the continuation
of the H-2 District, a number of citizens and residents
indicated improved communication between the Board, residents
and property owners was important in improving the
administration of the City's historic districts. The
establishment of an advisory committee for each historic area
will help improve communication between the Board and affected
areas.
Proposed Amendments:
Section 36.1-641. Powers generally.
(e) The board may appoint an advisory committee~ consisting
of up to three (3) persons~ for each historic district or
identifiable neighborhood under its ~urisdiction~ to assist
them in understanding specific district issues. Committee
members shall represent a diversity of interests in the
historic area. The board shall meet with such aDDointed
advisory committees at a minimum on an annual basis or as
often as mutually agreed upon.
Comment: Current code needs to be clarified and made
consistent with Section 15.1-503.2 of the Code of Virginia in
order to better specify the Architectural Review Board's
jurisdiction in the H-2 district. Current regulations do not
specifically address reconstruction, alteration, or
restoration of a building or structure within the district.
A structure may include signs, fences, walls, and parking
lots.
Clarification of the code will assist staff and the public in
understanding the authority of the Board.
Proposed Amendments:
Section 36.1-345.
appropriateness.
District regulations; certificate of
(a) In order to encourage the preservation and enhancement of the
district and encourage the rehabilitation and new construction in
conformance with the existing scale and character of the district,
the architectural review board shall review and approve the
erection of new buildings or structures, including siqns~ the
demolition or mcvln~ ~ moving~ reconstruction~ alteration or
restoration of existing structures and buildings, and the
structural enlargement of structures and buildings, or reduction in
their floor area, including the enclosure or removal of a porch~
_-~-.._ .._-- No such erection, demolition, moving, reconstructiond
alteration~ restorationd or enlargement or reduction of a structure
~ or buildinq~ shall be undertaken without the issuance of a
certificate of appropriateness by the board~ unless otherwise
specified herein.
Comment: City Council has requested that "ordinary
maintenance" in this section of the code be clarified. The
inclusion of roof and window replacement and installation of
siding as ordinary maintenance have been issues. Depending on
the extent of the work done, replacement of roofs, windows,
and siding can require substantial construction and have great
architectural impact, especially when materials used are
different in design from those existing.
......... = ........................... = ...... The
painting or ordinary maintenance of any building, structure or
historic landmark in the district, shall not require a certificate
op Cr~i ..........................
of appr riateness, nary ....
Ordinary maintenance shall be any activity relating to a buildingd
structured or landmark which constitutes a minor alteration of an~
element of a buildinqd structured or landmarkd and which isd oz
should be, performed on a regular and relatively frequent basis tu
maintain architectural and structural integrity.
(c) The installation or replacement of sidinq, or the replacement
of porchesd stairsd awninqsF roofing materialsd windowsF or othe~
similar modifications to an element of a bulldinqd structureF o~
landmark shall not require a certificate of appropriateness~
provided that such installation or replacement is performed using
materials which are of the same design as those on the buildinqd
structure or landmarkd and provided that such installation o~
replacement maintains the architectural defining features of th~
buildinqd structure or landmark.
(d) The determination of whether an activity constitutes ordinary
maintenanced or whether an installation or modification otherwise
requires a certificate of appropriateness, under this section shall
be made by the zoninq administrator in consultation with the
secretary to the architectural review board.
Existing Subsection (c) becomes (e).
Existing Subsection (d) becomes (f).
Existing Subsection (o) becomes (g).
Comment: Additional special uses should be permitted in
~istoric structures to assist property owners in successfully
preserving and rehabilitating structures. In many cities
historic buildings are used for various functions which allow
the assembly of people (i.e. clubs, wedding receptions,
luncheons, etc.). In the past year, there have been several
property owners who have expressed an interest in such a
provision.
Proposed Amendment:
Section 36.1-552. Uses permitted by special exception.
(q) Clubs, lodges, fraternal organizations or other similar uses
which involve the assembly of persons for the purposes of civic,
social~ or religious functions~ or recreation.
Section 36.1-553. General standards.
...4~4~ ~ ~t~ ~_--~ ~ ----- '--'
(c) ~" rccult:ng ...... g ....... ~ ....................... nd i%
dcctrc ng ~c !andcca~c -- ~h- ~
(b) In considerinq the request~ the Board of Zoning Appeals shall
make its findings based on the standards set forth in Section 36.1
656~ and more specifically by the following:
(1) The proposed use is compatible with the neighborhood and
activities permitted within the structure can adequately be
buffered from any surrounding residential use. Conditions may
be established with respect to noise~ liqhtinq, and other
factors that may affect adjacent prooerties.
(2) The resulting traffic generation will not overburden
existing roads and adequate parking can be provided without
unduly destroying the landscape or the setting of the
structure ·
(3) The proposed use is appropriate to the structure and will
aid in the preservation of the structure.
Office of the City Manager
September 1, 1992
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject Proposed amendments to Zoning Ordinance dealing
with historic districts and Architectural Review
Board.
At your meeting on September 14, you will be considering
proposed amendments to the Zoning Ordinance (attached) which have
been recommended by the Architectural Review Board and the City
Planning Commission. The amendments to Section 36.1-345 dealing
with review of certain construction in the H-2 District and
ordinary maintenance were specifically requested byCity Council in
1991 and have been discussed and studied by appointed officials,
City staff, and citizens over the past year.
Because of the past sensitive nature of this matter and the
complexity of issues dealing with historic districts in general, I
would like to offer you an opportunity to discuss the amendments
and to answer any questions prior to the public hearing on 9/14/92.
Please call me or John Marlles, Chief of Community Planning, at
981-2344, if you would like to arrange for a briefing on this
matter.
Sincerely,
W. Robert Herbert
City Manager
cc: Charles A. Price, Jr., Chairman, Planning Commission
W. L. Whitwell, Chairman, Architectural Review Board
Wilburn C. Dibling, Jr., City Attorney
u,~F. Parker, City Clerk
John R. Marlles, Chief, Community Planning
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333
PU£JLISH~it'S r-er:" - ~,1 f.o ~)'
CITY OF f~OA~,,'OK~
C/O MARY F PARKFR
CITY CLERKS OFFIC~
ROOM 456 MUNICIPAL ~LDG
ROANOKE VA 24011
STATE i]F VIRGINIA
CITY OF ROANOK~
,AFFIDAVIT ~]F PUBLICATION
I, {Ti!~_ U;~[)ERSI,S!'~ 0) AN AUIHOF(IZED
F',EPRESEhTATIVE OF Tii[: TI~'ES-WOF, LO COR-
PORATION, '~HICq CO;~.POkATII]N IS PdOLISHER
OF TH~ ROANOKE TIM~]S ~ WdRLD-NEWS, A
DAILY NEWSPaPer< PU~>LISHEO IN ROANOKE, IN
THE STATE OF VIRGIt~IA, DO C~RTIFY THAT
THL ANNEXED NOFICE ~AS PU~'~LISHEO tN SAID
NE~SPAPERS C)~ TH~ FOLLOWINb DATES
0iJ/28/92 M:ORNI IG
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of S15.1-431, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Monday, September 14, 1992, at 7:30 p.m., or as
soon thereafter as the matter may be heard, in the Council Chamber
in the Municipal Building, 215 Church Avenue, S.W., in order to
consider amendments and revisions to Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended.
The proposed amendments would amend the following sections of
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1950), as
amended: §36.1-59, §36.1-78, ~36.1-95, ~36.1-113, ~36.1-133,
S36.1-152, ~36.1-345, ~36.1-552, §36.1-553, ~36.1-641, and S36.1-
710, suc~u,~endments and additions shall clarify and make
consistent with the State Code certain sections, permit special
uses for historic structures, improve communication between the
board and affected areas, eliminate the necessity of amending the
zoning ordinance each time certain fees are changed, and prohibit
outside storage in residential areas to ensure more effective
enforcement. A copy of said proposed amendments is available for
review in the Office of the City Clerk, Room 456, Municipal
Building. Questions about the content of the proposed regulations
should be directed to the Office of Community Planning, 981-2344.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this 26th day of August , 1992.
~lary F. Parker, City Clerk.
Please publish in full twice in the
Roanoke Times & World-News, once on
Friday, August 28, 1992, and once
on Friday, September 4, 1992.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Sept. 14, 1992
To: Mayor David Bowers and members of City Council
Re: Public hearing on proposed amendments to the H-2 zoning
overlay
As an Old Southwest homeowner for 17 years, I strongly sup-
port the H-2 historic-preservation concept. I believe the
amendments recommended by the City Planning Commission are a
step toward better enforcement of that concept.
H-2 zoning has been instrumental in (a) preserving a neigh-
borhood whose historic and architectural value is attested to
by its placement on state and national registers of historic
places, (b) attracting literally millions of dollars of in-
vestment into the neighborhood, and (c) steadily increasing
property values in the neighborhood, to the benefit of the
city's tax base.
Encouragingly, this increase in property values seems more
the result of renovations and property improvements than of
speculation. The increase in values is vital to stemming the
loss of inner-city housing stock, because it makes restoring
and maintaining property more economically feasible than ne-
glecting or demolishing it.
I am aware that you have received a number of communications
from one individual Old Southwest property-owner who, for
reasons that are a mystery to me, seems unalterably opposed
both to H-2 and to the larger concept of historic preserva-
tion. I am confident, however, that the vast majority in Old
Southwest support H-2 and historic preservation.
Due to a schedule conflict, my wife and I are unable to at-
tend tonight's public hearing. But as an Old Southwest
homeowner who has stayed in the neighborhood in part because
of H-2, I wished ~ express the above views. Thank you.
Sincer~el y,
R~oke VA 24016
NOTICE OF PUBLIC HEARING BEFORE THE.~OA~K~.; CITY PLANNING
COMMISSION -~ o~ :~ !~:.'i,?
TO WHOM IT I~Y CONCERN:
The Roanoke City Planning Commission will hold a public
hearing on Wednesday, August 5, 1992, at 1:30 p.m., or as soon
thereafter as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order
to consider the following proposed amendments to Zoning of the Code
of Ordinances of the City of Roanoke:
Section 36.1-345.(a) through (g). District regulations;
certificate of appropriateness.; creation of Sections 36.1-
59., 36.1-78., 36.1-95., 36,1-113., 36.1-133., 36.1-152.
Outdoor storage.; Section 36.1-641. Powers generally.;
Section 36.1-710. Fees generally.; Section 36.1-552. Uses
permitted by special exception.; and Section 36.1-553. General
standards.
A copy of said proposed amendments is available for review in
the Office of Community Planning, Room 355, Municipal Building.
All parties in interest and citizens may appear on the above
date and be heard on the matter.
John R. Marlles, Agent
Roanoke City Planning Commission
Please run in newspaper on Tuesday, July 21, 1992
Please run in newspaper on Tuesday, July 28, 1992
Please bill and send affidavit of publication to:
Office of Community Planning
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
October 15, 1992
Mr. Howard E. Musser
2767 Wilshire Avenue, S. W.
Roanoke, Virginia 24015
Dear Councilman Musser:
SUBJECT: Historic District Information
At City Council's meeting on September 14, you requested that
I provide you with some additional information regarding the
differences between the H-l, Historic District and the H-2,
Neighborhood Preservation District. In response to your request,
the Office of Community Planning has prepared the enclosed
material.
I hope that you will find this information helpful. Should
you have any additional questions, please contact me at 857-3113 or
John Marlles at 981-2344.
Sin~el~;~ ~ /
/ j hno p .~a~h~a~w,/~/~., Chairman
Ordinances and Naples Sub-Committee
Enclosures
CC:
Charles A. Price, Jr., Roanoke City Planning Commission
W. L. Whitwell, Roanoke Architectural Review Board
L~a~y F. Parker, City Clerk
W. Robert Herbert, City Manager
Roo~n ,355 Municipal Building 215 Church Avenue S W Roanoke Virginia 24011 (703) 981 2344
WHAT IS THE DIFFERENCE BETWEEN THE H-1 AND H-2 HISTORIC DISTRICTS?
The H-l, Historic District is a special overlay zoning district established to designate
individual structures or areas in the city that are on or eligible for the Virginia l~ndmA~ks
Register or the National Register of Historic Places or are of special local significance.
The district is administered by the Architectural Review Board which reviews the following:
· all exterior changes to existing buildings requiring a building permit
· new buildings/structures, including signs
· additions to buildings
· demolition/moving of buildings or structures
In reviewing the above, the ARB considers all detsila of exterior improvements, including
paint color and placement, signs, fhxtures, and awning fabric, etc.
The StandArds for Review are stringent and include the Secretary of the Interior Standards
for the rehabilitation of historic properties. More emphasis is placed on restoring important
buildings or structures.
The H-2, Neighborhood Preservation District is also a special overlay zoning district. The
district was established for neighborhoods to ensure the preservation of buildings, in their
aggregate or individually, which are of special commnnity significance. This district
encourages the preservation, protection, and enhancement of streetscapes, structures, and
areas of importance, and encourages rehnhilitation, alterations, and new construction which
is compatible with the e~sting scale and character of surrounding properties.
The district is administered by the Architectural Review Board which reviews the following:
· new buildings/structure~, including signs
· additions to buildings/structures
· demolition/moving of e~isting buildings/structures
· reconstruction of buildings/structures when a different design is proposed
· installation of siding, roofing mAf~r~AIs~ and windows when a different design is
proposed
In reviewing the above, the ARB emphasizes compatibility in design versus restoration.
Review guidelines are less stringent thsn in the H-1 District and do not include Secretary
of the Interior Standards. The guidelines set forth in the regulations encourage minimal
alteration to existing buildings, and new construction ttmt enhnnces visual and spatial
qualities of the district.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21 ~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #4~-429
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 28, 1992, Council approved the form of a pension opinion request and
voted to retain the law firm of Williams, Mullen, Christian and Dobbins to issue the
required opinion.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
David A. Bowers
Mayor
Beverly T. Fitzpatrick,
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (703) 981-2541
September 28, 1992
Council Members:
Elizabeth T. Bowles
3ames G. Harvey, II
Delvis O. "Mac" McCadden
Howard E. Musser
William White, Sr.
Re: Pension Opinion Request
This is to request the opinion of your firm with respect to
the legality of certain pension benefits granted by City Council in
1989 and 1992 and as to the possible repeal of such benefits. Your
opinion is also requested as to the legality of certain special
benefits granted to police and firefighters of the City and not
available to rank and file employees of the City under the City of
Roanoke Pension Plan.
Roanoke City Council members are elected to four year terms
pursuant to S4 of the City Charter. The City Manager is appointed
by City Council and holds office at the pleasure of City Council
pursuant to S20 of the City Charter. The City Clerk, Director of
Finance, Municipal Auditor and City Attorney are each elected by
City Council and serve for two years terms pursuant to S9 of the
City Charter. The Director of Real Estate Valuation (Assessor) is
appointed by City Council for an indefinite term and holds office
during the pleasure of Council. See ~32-37, Code of the City of
Roanoke (1979), as amended ("City Code"). The City Manager, City
Clerk, Director of Finance, Municipal Auditor, City Attorney and
Director of Real Estate Valuation are collectively referred to as
"Council-appointed officers".
City Council has established a local pension plan pursuant to
~65 of the City Charter and S51.1-800, Code of Virginia (1950), as
amended ("State Code"). The local pension system consists of the
Employees' Supplemental Retirement System (S$22.1-37 - 22.1-52,
City Code), the Employees' Retirement System (~$22.1-53 - 22.1-71,
City Code) and the Police and Fire Department Pension Plan (~22.1-
72, City Code). The three pension systems are collectively known
as the "City of Roanoke Pension Plan". City Council members
participate in the City Pension Plan pursuant to S14.1-47.2 of the
State Code. The Plan year for the City Pension Plan is July 1
through June 30.
September 22, 1992
Page 2
On June 27, 1989, City Council adopted two ordinances
providing for a minimum benefit for City Council members and
Council-appointed officers on June 30, 1989. Copies of Ordinance
Nos. 29651 (Council-appointed officers) and 29652 (Council members)
are attached hereto. For the affected officers, the foregoing
ordinances provided that each would be entitled to a minimum
benefit equal to his benefit calculated as of June 30, 1989, but
with his membership service as of such date being multiplied by a
factor of 2. The enhanced membership service rule is sometimes
called the "2 for 1" rule. The benefit accorded to each officer
under the 1989 ordinances was a "frozen" benefit (in order to meet
Internal Revenue Code qualification requirements under Section
401(a)(4) of the Internal Revenue Code) which could not be
increased for increases in credible service or average final
compensation after June 30, 1989. The benefit ultimately payable
to beneficiaries under the 1989 ordinances would be the greater of
(1) the accrued benefit as of June 30, 1989, under the "2 for 1"
service credit rule or (2) the regular benefit calculated without
regard to the "2 for 1" service credit rule.
The preambles to the 1989 ordinances state that, at the time
of their adoption, the City of Roanoke and Roanoke County were
engaged in negotiating a plan of consolidation which might merge
the two political subdivisions and that it was important that
decisions relating to the future needs of the Roanoke Valley and
its people be made without regard to purely personal considerations
relating to job security and financial well being. The preambles
continue, expressing the legislative intent of City Council, that
a weighted years of service retirement provision would serve to
reduce the possibility that crucial decisions relating to
consolidation would be influenced by personal considerations. See
Ordinance Nos. 29651 and 29652. With particular respect to the
Council-appointed officers, Ordinance No. 29651 noted in its
preamble that the adoption of a weighted years of service
retirement provision would make it easier to terminate any such
officer not meeting required standards of performance. The same
ordinance noted that the Council-appointed officers were performing
valuable services for the City and that the weighted years of
service retirement provision was being adopted "in order to induce
these officers to remain in the employ of the City and in
consideration of their services".
Subsequent to adoption of the 1989 ordinances, the entire City
of Roanoke Pension Plan, including the minimum benefit, received a
favorable determination from the Internal Revenue Service. A copy
of the February 21, 1991, determination letter is attached.
Two Council members and one Council-appointed officer have
retired under the 1989 minimum benefit. One Council-appointed
September 22, 1992
Page 3
officer has left City service vested with the 1989 minimum benefit
to be payable upon attainment of retirement age.
On May 11, 1992, City Council adopted Ordinance Nos. 31001-
051192 and 31003-051192 which provided for enhanced service credit
for members of City Council and Council-appointed officers,
respectively, on June 30, 1992. For the affected officers, the
ordinances provided that service credit would be doubled as of June
30, 1992, and thereafter calculated on an enhanced basis.
Ordinance Nos. 31001-051192 (City Council) and 31003-051192
(Council-appointed officers) each provided for a "sunset" of "...
the effective date as to the City of Roanoke Pension Plan of
regulations under S401(a)(4) of the Internal Revenue Code now or
hereafter issued by the United States Department of Treasury which
would cause qualification of said Plan under S401(a) of the
Internal Revenue Code to be adversely affected because of the
operation of any of the subsections added by this ordinance. See
paragraphs 4 and 5, respectively. Copies of Ordinance Nos. 31001-
051192 and 31003-051192 are attached hereto.
One City Council member retired on July 1, 1992. This member
has begun receiving the "2 for 1" benefit and is, thus far, the
only beneficiary of the 1992 benefit.
On September 14, 1992, City Council adopted Ordinance No.
31192-091492, terminating calculation of membership service on an
enhanced basis for City Council members prospectively as of
September 14, 1992. On the same date, Council adopted Ordinance
No. 31193-091492, terminating calculation of membership service on
an enhanced basis for Council-appointed officers prospectively as
of September 14, 1992. Benefits actually accrued at the time of
adoption of Ordinance Nos. 31192-091492 and 31193-091492 were not
reduced by the prospective elimination of the enhanced membership
service credit rule. Copies of the September 14, 1992, ordinances
are attached hereto.
The City has also provided special retirement benefits for its
firefighters and police officers. These public safety officers are
permitted to retire with full retirement at the attainment of age
50 and 25 years of creditable service whereas normal retirement age
for all other employees is age 55 and 30 years of creditable
service. See ~22.1-44, City Code.
Specifically, the opinion of your firm is requested as to the
following issues:
Is the June 30, 1989, minimum benefit pursuant to
Ordinance Nos. 29651 and 29652 lawful under (a) State
law, (b) provisions of the City of Roanoke Pension Plan,
September 22, 1992
Page 4
City Code and City Charter and (c) the Internal Revenue
Code?
Is the June 30, 1992, "2 for " benefit pursuant to
Ordinance Nos. 31011-051192 and 31003-051192 lawful under
(a) State law, (b) provisions of the City of Roanoke
Pension Plan, City Code and City Charter and (c) the
Internal Revenue Code?
May the June 30, 1989, accrued benefit under Ordinance
Nos. 29651 and 29652 be lawfully repealed under (a)
State law, (b) provisions of the City of Roanoke Pension
Plan, City Code and City Charter and (c) the Internal
Revenue Code?
May the June 30, 1992, through Septenf0er 14, 1992,
accrued benefit under Ordinance Nos. 31001-051192 and
31003-051192 be lawfully repealed under (a) State law,
(b) provisions of the City of Roanoke Pension Plan, City
Code and City Charter and (c) the Internal Revenue Code?
Are the special retirement benefits granted to
firefighters and police officers and not available to
other employees of the City of Roanoke lawful under (a)
State law, (b) provisions of the City of Roanoke Pension
Plan, City Code and City Charter and (c) the Internal
Revenue Code?
Thank you for agreeing to render this important opinion. We
await your expeditious response.
Very truly yours,
cc: The Honorable Mayor and Members of City Council
Council-appointed officers
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~[011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 30, 1992
File #44
My. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 28, 1992, you were requested to report to Council' providing details
relating to other localities the size of Roanoke or larger, located in the state of
Virginia, that provide nursing home facilities for citizens.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sw
pc: Mr. James D. Ritehie, Director, Human Development