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Home My WebLink AboutCouncil Actions 10-12-92MCCADDEN 31210 REGULAR WEEKLY SESSION ROANOKE CI2T COUNCIL October 12, 1992 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call. Council Member Harvey was absenL The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Introduction of special guests from Pskov, Russia. Ms. Nata.~ha Petersen, Chairperson, Pskov Sister City Committee. PUBLIC HEARINGS Public hearing to consider an adjustment of the boundary between the City of Roanoke and the Town of Vinton in the vicinity of Vinyard Park and along Daleton Avenue and Dale Avenue, between 13th Street and Midway Street. Mr. Charles A. Price, Jr., Chairperson, City Planning Commission. The matter was tabled for a period of 30 days. Public heating to consider an adjustment of the City's boundary between the City of Roanoke and the Town of Vinton adjacent to a 24 acre parcel of land, being Official Tax No. 7030101, adjoining the Bali Hai Subdivision and in the vicinity of Olney Road. Mr. Charles A. Price, Jr., Chairperson, City Planning Commission. CONSENT AGENDA (APPROVED 6-0) ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A report of the City Manager requesting an Executive Session to discuss specific legal matters requiring the advice of legal counsel, being the terms and conditions of a new gas franchise, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss specific legal matters requiring the advice of legal counsel, being the terms and conditions of a new gas franchise, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. C-2 Qualification of Mr. Robert H. Bird, Municipal Auditor, for a term of two years, beginning October 1, 1992, and ending September 30, 1994. RECOMMENDED ACTION: Receive and file. C-3 Qualification of Mr. Stephen L. Jamison as a member of the Personnel and Employment Practices Commission for a term ending June 30, 1995. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. ItEARING OF CITlZENS UI~N PUBLIC MATFERS: Request to address Council with regard to the issue of demolition of buildings as related to economic development, as well as the City's beautification efforts and its impact on downtown Roanoke and adjoining neighborhoods. Messrs. Robert H. Fetzer, John Fulton, D. Kent Chrisman and John A. Sabean, Spokespersons. Referred to the City Planning Commission for study, report and recommendation to Council. The City Manager was requested to report to Council during fiscal year 1993-94 budget study with regard to the City's laxing authority relative to surface parking lots. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. 3 e ITEMS RECOMMENDED FOR ACTION: 1. A report recommending execution of a real estate option with the owners of property located at 642 Elm Avenue, S. W., under the Homeownership Assistance Program. Adopted Ordinance No. 31210-101292. (6-0) 2. A report recommending appropriation of funds for continuation of a staffed educational program in the Roanoke City Jail, said funds to be administered by the Adult Education Service of the State Department of Education. Adoptexl Budget Ordinance No. 31211-101292. (6-0) 3. A report recommending acceptance of the bid submitted by IBM Corporation for replacement of a Communications Controller for the Department of City Info,mation Systems, at a total cost of $47,844.00; and appropriation of funds in connection therewith. Adoptexl Budget Ordinance No. 31212-101292 and Resolution No. 31213-101292. (6-0) 4. A report with regard to the City of Virginia Beach - Lake Gaston Water Withdrawal Project. Concurred in recommendation. (Council Member Musser voted ILO.) REPORTS OF COMMITrEES: a. A report of the Committee appointed to tabulate bids received for alterations to Numbers 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, recommending award of a contract to Breakell, Inc., in the amount of $141,795.00. Council Member William White, Sr., Chairperson. Adopted Ordinance No. 31214-101292. (6-0) 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF MOTIONS AND MISCEIJJANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: Ms. Brenda F. Bland, 1223 Tompkins Avenue, S. E., appeared before Council on behalf of a group of school crossing guards and requested that the per post time compensation of school crossing guards be increased from $5.22 to $7.50. The matter was referred to the City Manager for review. CERTIFICATION OF EXECUTIVE SESSION. (6-0) Adopted Resolution No. 31215-101292 reappointing Sam H. McGhee, llI, as a Director of the Industrial Development Authority of the City of Roanoke, for a teml of four years commencing on October 21, 1992. (6-0) 5 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #91 Mr. Brad Corcoran Town Manager Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Mr. Corcoran: A public hearing on the request of the Town of Vinton to consider adjustment of the boundary between the City of Roanoke and the Town of Vinton in the vicinity of Vinyard Park and along Daleton Avenue and Dale Avenue, between 13th Street and Midway Street, was conducted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On motion, duly seconded and adopted, the request was tabled for a period of 30 days. Sincerely, ~O-~-g~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc' Mr. K. E. Lucas, 4037 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Rockydale Quarries Corporation, P. O. Box 8425, Roanoke, Virginia 24014 Mr. Fred H. Rouse, c/o Ms. Margaret Finley, P. O. Box 41, Switchback, West Virginia 24831 Mr. and Mrs. Harry P. McKinney, 3036 Hereford Road, S.W. Roanoke, Virginia 24018 ' Mr. and Mrs. Dale G. Simpson, c/o F & P Associates, P. O. Box 11761, Roanoke, Virginia 24022 F & P Associates, p. O. Box 11761, Roanoke, Virginia 24022 Mr. Ray Lee Jones, 85 Daleton Avenue, Vinton, Virginia 24179 Mr. and Mrs. Ellis G. Bolling, P. O. Box 12891, Roanoke, Virginia 24029 Mr. Brad Corcoran October 14, 1992 Page 2 Vinton Scrap and Metal Co., 282 Wayland Street, Vinton, Virginia 24179 Mr. and Mrs. B. K. Wise, 427 8th Street, Vinton, Virginia 24179 Ms. Lorraine A. Robertson, 805 Dale Avenue, Vinton, Virginia 24179 Mr. Tony A. Robertson, 809 Dale Avenue, Vinton, Virginia 24179 Mr. and Mrs. Emory B. Bishop, 405 9th Street, Vinton, Virginia 24179 Mr. and Mrs. Daniel G. Stevens, 905 Dale Avenue, Vinton, Virginia 24179 Mr. Howard A. Brown, 1802 Dale Avenue, Vinton, Virginia 24179 Mr. G. E. Pugh, Heirs, c/o Ms. Frances T. Floyd, 424 8th Street, Vinton, Virginia 24179 Mr. M. Dennis Collins and Ms. Patricia Ann Shelton, 1214 Daieton Avenue, Vinton, Virginia 24179 Mr. and Mrs. Lawrence E. Taylor, 506 Ruddell Road, Vinton, Virginia 24179 Mr. William P. Vinyard, Jr., 108 South Pollard Street, Vinton, Virginia 24179 Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Willard N. CIaytor, Director of Reai Estate Valuation Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Mr. John R. Marlles, Agent, City Planning Commission Mr. Ted Tucker, City Planner Ms. Doris Layne, Office of Real Estate Valuation MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: {703) 981-2541 January 7, 1993 SANDRA H. EAK/N Deputy City Clerk File #91 Mr. Robert W. Benninger Acting Town Manager Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Mr. Benninger: I am enclosing copy of Ordinance No. 31285-010493 authorizing the Mayor to execute an agreement between the Town of Vinton, the County of Roanoke, and the City of Roanoke, relating to the boundary line between said governmental entities, directing the City Clerk to cause a description of said boundary to be published as provided by law, and directing that certain other actions relating to such boundary line be taken as provided by law, as more partieulariy set forth in the exhibits attached to a report of the City Manager under date of December 14, 1992. Ordinance No. 31285-010493 was adopted by the Council of the City of Roanoke on first reading on Monday, December 14, 1992, also adopted by the Council on second reading on Monday, January 4, 1993, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CN~C/~AE City Clerk MFP: sm Eno. pc: Mr. Bob Yost, CWY, Inc., p. O. Box 977, Vinton, Virginia 24179 Mr. William p. Vinyard, Jr., Vinton Motors, Inc., Corner of Washington and Pollard Streets, Vinton, Virginia 24179 Mr. A. R. Overbay, 3022 Hickory Woods Drive, N. E., Apartment 116, Roanoke, Virginia 24012 Mr. Robert W. Benninger January 7, 1993 Page 2 pc: W. E. Cundiff and Co., c/o Ms. Ann H. Huffman, 2213 Beavers Lane, Vinton, Virginia 24179 The Honorable Arthur B. Crush, III, Clerk of Circuit Court Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Willard N. Claytor, Director of Reai Estate Valuation Mr. William F. Clark, Director of PubLic Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Ronald H. MLiler, Building Commissioner/Zoning Administrator Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Mr. John R. Marlles, Agent, City Planning Commission Mr. Ted Tucker, City Planner Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of January. 1993. No. 31285-010493. AN ORDINANCE authorizing the Mayor to execute an agreement between the Town of Vinton, the County of Roanoke, and the City of Roanoke relating'to the boundary line between said governmental entities, directing the City Clerk to cause a description of such boundary to be published as provided by law, and directing that certain other actions relating to such boundary line be taken as provided by law. WHEREAS, the Council deems it necessary in order to further the public health, safety and welfare to relocate portions of the boundary line between the City of Roanoke, the Town of Vlnton and the County of Roanoke, in accordance with the provisions of $15.1- 1031.1 through S1031.3 of the Code of Virginia (1950), as amended ("State Code"); and WHEREAS, relocation of the boundary line between such governmental entities in the areas proposed will permit more effective and efficient delivery of municipal services; and WHEREAS~ the City Manager has recommended to the Council establishment of a new boundary line at certain points between the City of Roanoke, the Town of Vlnton, and the County of Roanoke, as set out in his-.rel~ort dated December 14, 1992, to this Council; and WHEREAS, the Town of Vlnton and Roanoke County, through their respective administrations, have agreed to the boundary relocation as set forth in the City Manager's report dated December 14, 1992, to this Council; and WHEREAS, the Council concurs in the recommendation of the City Manager as set forth in his report dated December 14, 1992. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke'that: 1. The Mayor and the City Clerk be, are hereby are, authorized to execute and attest, respectively, an agreement, between the City of Roanoke, the Town of Vlnton, and the County of Roanoke, in form approved by the City Attorney, establishing a new boundary line at certain points between said Jurisdictions as more particularly described in the exhibits attached to the City Manager's report dated December 14, 1992, all of which is incorporated by reference herein. 2. The boundary line set forth in said agreement shall be described by metes and bounds. 3. Upon the agreement being duly executed by the Mayor for Roanoke City, the Mayor of the Town of Vlnton, and the Chairman of the Board of Supervisors for the County of Roanoke, said executions to be authorized by appropriate measures passed by the respective Jurisdictions, the City Clerk is directed to cause the description of such aforesaid boundary line to be duly published as required by S15.1-1031.2 of the State Code. 4. Upon execution of the agreement between the governing bodies and publication of the agreed upon relocation boundary line in accordance with law, the City Attorney is authorized to petition the Circuit Court of one of the affected Jurisdictions to relocate the boundary line in accordance with the exhibits attached to the City Manager's report dated December 14, 1992. 5. Upon entry of an order by the Circuit Court establishing the new boundary line, the City Clerk is directed to forward a certified copy of such order to the Secretary of the Commonwealth. 6. The Mayor and City Attorney are authorized to take, or cause to be taken, such other actions, and to execute other documents as may be required by law to effect the change in the boundary line as set forth herein. 7. The City Clerk is directed to forward an attested copy of this ordinance to the Town Clerk of the Town of Vinton and the Clerk of the Board of Supervisors for Roanoke County. ATTEST: City Clerk. office of Community Planning October 12, 1992 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Resolution 816, from the Town of Vinton, on behalf of William P. Vinyard, Jr., requesting a certain adjustment of the boundary between Roanoke City and the Town of Vinton, pursuant to the provisions of Section 15.1-1031.1 through 1031.3 of the Code of Virginia (1950), as amended. i. Background: Resolution adopted by the Town of Vinton requesting a certain adjustment of the boundary between the City and the Town of Vinton was submitted on behalf of William P. Vinyard, Jr. (see Exhibit 1). The adjustment requested by the Town of Vinton on behalf of Mr. Vinyard is described as the "Proposed boundary" (see Exhibit 2). William P. Vinyard, Jr.~ owns a parcel of land which is bisected by the boundary between the City and the Town of Vinton. The portion of the parcel within the City's boundary is Official Tax No. 7010202. Mr. Vlnyard wishes to subdivide the parcel into nine lots for construction of single family dwellings. Four (4) of the proposed lots would be split by the boundary line currently dividing the City and the Town of Vinton (see Exhibit 2). Location of the City's corporate boundary line prohibits the City from approving Mr. Vlnyard's proposed subdivision, as Section 31-68(f) of the City Code provides that: "No lot in a subdivision shall be divided by a city or county boundary line." Subdivision plat submitted by Mr. Vinyard to the City for review and approval proposes, among other things the Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 3 III. Vinyard Park (Official Tax No. 7010201) is tax exempt and for the most part lies within the limits of the 100 year floodway and flood plain. The land is thereby restricted to specific uses such as parks, recreation, parking, etc. Boundary line between the City and the Town of Vinton, at two locations to the west of the area currently requested for adjustment, and at a location east of the area currently requested for adjustment, also divides existing lots and structures (see Exhibit 3): 2. 3. 4. 5. 6. 506 Ruddle Road, Vinton (see Exhibit 2) 427 Eighth Street, Vinton (see Exhibit 4) 1802 Dale Avenue, Vinton (see Exhibit 4) 405 Ninth Street, Vinton (see Exhibit 4) 905 Dale Avenue, Vinton (see Exhibit 4) Official Tax Nos. 3210502 through 3210516 Exhibit 4) Official Tax Nos. 3210817 through 3210830 Exhibit 4) (see (see Official tax numbers listed in the above item nos. 6 and 7 represent the portion of lots located within the City. The portion of those lots which are located in the Town of Vinton are identified by County tax numbers. Revenues from the above listed properties are, in some cases, divided between the jurisdictions. The above-cited residential dwellings are the only inhabited structures known to be divided by the City's corporate boundaries. Mr. Billy Wise of 427 Eighth Street (Midway) appeared before the Commission and objected to the fact that the proposed boundary adjustment would place his house totally within the jurisdiction of the City of Roanoke. Planninq Commission concurred with the staff recommendation with the single exception that Mr. Wlse's property at 427 Eighth Street be excluded and allowed to remain within the Town of Vinton. Issues: A. Public safety and protective services B. Impact on City' total assessment and revenues. C. Maintenance responsibilities/costs. Members of Council Page 4 D. Convenience/inconvenience to affected residents. E. Relationship to the comprehensive plan. IV. Alternatives: ae ADprove certain and specific adjustments of the existinq boundary lines between the City and the Town of Vinton~ and authorize the Mayor to execute an agreement with the Town of Vinton to relocate the portion of the boundary between those jurisdictions as set forth in the attached Exhibit Nos. 4 and 5, and subject to certain contingencies as outlined in Section V. of this report. 1. Public safety and protective services. Adjustment of the subject boundary lines as recommended will more clearly identify the Jurisdictional location of certain houses and lots. be Potential for future error or delay in the timely response of police, fire, emergency life saving and/or other necessary governmental services will be reduced. Impact on City's total assessment and revenues. Recommended boundary line adjustments will affect City's total assessments and revenues (see Exhibit 6). Combined total of changes in total assessment and revenue would be as follows: Impact on land and buildinq assessments: Property transfers from City to County (decrease) - $102,800 Property transfers from County to City (increase) - $92,600 Impact on Revenue Revenue gained by transfers Revenue lost by transfers Net gain $1,157.50 628.32 529.18 3. Maintenance responsibilities/costs: Boundary line adjustments will effect very little change in the responsibilities for maintenance of public facilities such as Members of Council Page 5 streets, water lines, sewer lines, storm sewers, etc. Recommended boundary line adjustments will provide the following benefits: (1) Adjustments will enable Roanoke County to establish and include Vinyard Park as a part of the County park system. (2) Inclusion of Vinyard Park within the boundaries of Roanoke County will also enable the County to provide more efficiently for the proper maintenance of the facility and for the proper dedication, acceptance and maintenance of its proposed access road consistent with the requirements of Section 33.1-223(d) of the Code of Virginia (1950), as amended. (3) Potential liability issues related to future accidents occurring on the subject access road into the park would be eliminated. Convenience/inconvenience to affected property owners: Boundary line adjustments will eliminate the need for individual properties to be separately assessed and taxed by the City of Roanoke, Roanoke County and the Town of Vinton. Adjustments will clarify Jurisdictional responsibility for the timely provision of public services to property owners. Adjustments will enable Mr. Vinyard and the Roanoke County Board of Supervisors to utilize their properties in a more appropriate and productive manner. A number of the property owners that would be affected by this recommended boundary change have expressed a preference that their properties be allowed to remain within the limits of the town of Vinton. Members of Council Page 6 Be 5. Relationship to the comprehensive plan: Adjustment of the City's existing corporate boundaries as proposed on Exhibit 4 would constitute an amendment to the City's comprehensive plan, as provided for in Section 15.1-456 of the Code of the Commonwealth of Virginia (1950), as amended. Recommendation is consistent with the intent of the comprehensive plan that lots should not be divided by a city or county boundary line. ADDrove certain and specific adjustments of the existinq corporate boundary line between the City and the Town of Vinton and authorize the Mayor to execute an agreement with the Town of Vinton and Roanoke County, or other necessary documents, to relocate the portion of the boundary between those jurisdictions as set forth in Exhibit 2 of this report_~ said agreement to be approved as to form by the City Attorney; to authorize the City Attorney to initiate appropriate legal proceedings, upon the execution of said agreement, in accordance with the requirements of Section 15.1-1031.1,__et- seq., of the Code of Virginia of 1950, as amended, and to authorize the City Clerk to cause the description of such boundary line, as agreed upon, to be duly published as required by Section 15.1-1031.2 of the Code of Virginia of 1950, as amended. Public safety and protective services. Adjustment would enable the owner of tax parcel no. 7010202 (see Exhibit 2) to create four (4) additional lots for residenuial use. Lots would be located entirely within the Town of Vinton. All public services would be provided by Roanoke County. Residences at 427 Eighth Street, 1802 Dale Avenue and 434 Eighth S=reet would, however, remain divided by tke existing corporate boundary line. Division could cause future safety problems. Impact on City's total assessments and revenues. Tax parcel 7010i02 (see Exhibit 2) is valued at $1,000. Change ~n land values and revenues would be insignificant. City would relinquish a small amount of revenue from four building lots for single-family residences. Maintenance responsibilities/costs. Change in maintenance responsibilities would be negligible. Members Page 7 of Council We Potential liability and maintenance issues related to the access road into Vinyard Park would remain. 4. Convenience/inconvenience to affected property owners. Street serving the proposed four (4) new lots is located in Vinton. Provision of all public services for these four lots by the County would be more convenient for the future owners of the lots. Relationship to the comprehensive plan would not be an issue. Recommend that City Council deny the applicant's request to adjust the existinq, corporate boundary line between the City of Roanoke an~ the Town of Vinton. Public safety and protective services would not be an issue. Impact on total assessments and revenues would not be an issue. Maintenance respc, nsibilities/costs would not be an issue. Convenience/inconvenience to affected property owners. Denial would prohibit the owner of tax parcel no. 7010202 from using and developing his property as single family residences. Relationship to the comprehensive plan would not be an issue. Recommendation: The Planning Commission by a vote of 6-0 (Mr. Bradshaw absent) recommends that City Council approve Alternative A thereby approving certain and specific adjustments of the existing boundaries between the City and the Town of Vinton, and authorizing the Mayor to execute an agreement with Roanoke County and the Town of Vinton to relocate the portion of the boundary between those juri.~dictions as set forth in Exhibit Nos. 4 and 5 of this report, said agreement to be approved as to form by the City Attorney; to authorize the City Attorney to initiate appropriate legal proceedings, upon the execution of said agreement, in accoraance with the requirements of Section 15.1-1031.1, et. se~, of the Code of Virginia of 1950, as amended, and to authorize the City Clerk to cause the description of such boundary line, as agreed upon, to be duly published as required by Secuion 15.1-1031.2, of the Code of Virginia of 1950, as amenoea, all of which is subject to the Members of Council Page 8 condition that upon completion of the legal proceedings, the matter is brought before the Planning Commission for public notice and recommendation as required by Section 15.1-456 of the Code of Virginia of 1950, as amended. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:ERT:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Attorney for the Petitioner LOCATION MAP ExiSting boundary Proposed boundary ~ ~_ EXHmIT 3 EXHIBIT 4 EI[I:IIBIT ~ PROPERTY EXCHANGE LIST Alternative A Transfer from the County to the City: Tax Parcels Land Value Bldg. Value 60.10.1-1 thru 29 17,400 0 60.10.3-1 6,000 6,800 60.10.3-2 5,000 15,100 60.10.4-32 9,000 0 60.10.4-31.1 8,000 23,800 60.10-3-28 1,500 0 46,900 45,700 Total assessed value of transfers $92,600 Transfer from the City to the County: Tax Parcel Land Value 7010101 4,000 7010202 1,000 Building Value $47,800 0 7010201 50,000 0 (tax exempt) 55,000 47,800 Total assessed value of transfers $102,800 Address Vacant 405 Ninth Street 905 Dale Avenue 805 Dale Avenue 809 Dale Avenue 1802 Dale Avenue Address/Description 506 Ruddle Road Vacant/William Vinyard Property County-owned park land Alternative B Transfer from the city to the County: Tax Parcel Land Value 7010202 1,000 Building Value 0 Address E -HRIT 6 $T~., I E iF CITY '~FFIC)~¥~T JF PLI?~L[CZ:~t'ISN ]~ Th: kOiqUKr: Ti%ZS & ~4d;LD-NFNS, A DAILY N~SP,t,P' F PU~LISH~[; i~ ,<OANaKL-, IN T~tF STAT5 OF VI/<GI?~i;i, i)l} CE~<TiFY THAT THE qNNEXE[) ~OTICF als PU~:LISHEU IN SAID NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of S15.1-456, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, October 12, 1992, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an adjustment of the boundary between the City of Roanoke and Town of Vinton in the vicinity of Daleton Avenue, and Dale Avenue, between Street. All parties in interest may heard on the question. GIVEN under my hand this Vinyard Park and along 13th Street and Midway appear on the above date and be 22nd day of September , 1992. Mary F. Parker, City Clerk. Please publish in full twice in the Roanoke Times & World-News, once on Friday, September 25, 1992, and once on Friday, October 2, 1992. ~ Send publisher's affidavit and bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 David A. Bowers Mayor Beverly T. Fitzpatrick, Jr. Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 September 24, 1992 File #91 Council Members: Elizabeth T. Bowles James G. Harvey, II Delvis O. "Mac" McCadden Howard E. Musser William White, Sr. Mr. Brad Corcoran Town Manager Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Mr. Corcoran: Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1981, public hearings will be held on Monday, October 12, 1992, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, on the request of the Town of Vinton to adjust the corporate boundary line between the Town of Vinton and the City of Roanoke adjacent to a 35.05-acre parcel of land, designated as Official Tax No. 7030101, adjoining the Bali Hal Subdivision and in the vicinity of Olney Road; and a request of the Town of Vinton to consider adjustment of the boundary between the City of Roanoke and the Town of Vinton in the vicinity of Vinyard Park and along Daleton Avenue, and Dale Avenue, between 13th Street and Midway Street. For your information, I am enclosing copy of the notices of the public hearing and Ordinances providing for the adjustments, which notices and Ordinances were prepared by the City Attorney's Office. Please review the documents and if you have questions, you may contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the City Planning Commission reports should be directed to Mr. John R. Marlles, Chief of Community Planning, at 981-2344. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw October Mr. Brad Corcoran September 24, 1992 Page 2 pc: Mr. K. E. Lucas, 4037 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Rockydale Quarries Corporation, P. O. Box 8425, Roanoke, Virginia 24014 Mr. Fred H. Rouse, c/o Ms. Margaret Finley, P. O. Box 41, Switchback, West Virginia 24831 Mr. and Mrs. Harry P. McKinney, 3036 Hereford Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Dale G. Simpson, c/o F & P Associates, P. O. Box 11761, Roanoke, Virginia 24022 F & P Associates, P. O. Box 11761, Roanoke, Virginia 24022 Mr. Ray Lee Jones, 85 Daleton Avenue, Vinton, Virginia 24179 Mr. and Mrs. Ellis G. Bolling, P. O. Box 12891, Roanoke, Virginia 24029 Vinton Scrap and Metal Co., 282 Wayland Street, Vinton, Virginia 24179 Mr. and Mrs. B. K. Wise, 427 8th Street, Vinton, Virginia 24179 Ms. Lorraine A. Robertson, 805 Dale Avenue, Vinton, Virginia 24179 Mr. Tony A. Robertson, 809 Dale Avenue, Vinton, Virginia 24179 Mr. and Mrs. Emory B. Bishop, 405 9th Street, Vinton, Virginia 24179 Mr. and Mrs. Daniel G. Stevens, 905 Dale Avenue, Vinton, Virginia 24179 Mr. Howard A. Brown, 1802 Dale Avenue, Vinton, Virginia 24179 Mr. G. E. Pugh, Heirs, c/o Ms. Frances T. Floyd, 424 8th Street, Vinton, Virginia 24179 Mr. M. Dennis Collins and Ms. Patricia Ann Shelton, 1214 Daleton Avenue, Vinton, Virginia 24179 Mr. and Mrs. Lawrence E. Taylor, 506 Ruddell Road, Vinton, Virginia 24179 Mr. William P. Vinyard, Jr., 108 South Pollard Street, Vinton, Virginia 24179 Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 A. R. Overbay Apartment 116, 3022 Hickory Woods, N. E., Roanoke, Virginia 24012 W. E. Cundiff and Co., c/o Ann H. Huffman, 2213 Beavers Lane, Vinton, Virginia 24179 David A. Bowers Mayor Beverly T. Fitzpatrick, Jr. Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 September 24, 1992 File #91 Council Members: Elizabeth T. Bowles James G. Harvey, 11 Del',As O. "Mac" McCadden Howard E. Musser William White, Sr. The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1981, public hearings will be held on Monday, October 12, 1992, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, on the request of the Town of Vinton to adjust the corporate boundary line between the Town of Vinton and the City of Roanoke adjacent to a 35.05-acre parcel of land, designated as Official Tax No. 7030101, adjoining the Bali Hai Subdivision and in the vicinity of Olney Road; and a request of the Town of Vinton to consider adjustment of the boundary between the City of Roanoke and the Town of Vinton in the vicinity of Vinyard Park and along Daleton Avenue, and Dale Avenue, between 13th Street and Midway Street. For your information, I am enclosing copy of the City Planning Commission reports with regard to the abovedescribed matters. If you desire additional information prior to the public hearings, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. The Honorable Mayor and Members of the Roanoke City Council September 24, 1992 Page 2 pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Mr. Ted Tucker, City Planner Ms. Doris Layne, Office of Real Estate Valuation TO THE CITY CLERK OF THE CITY OF ROANOKE~2 VIRG~NIA~- i.'i PERTAINING TO THE ADJUSTMENT OF CORPORATE LIMIT LINES REQUEST OF: 816 and 820 The Town of Vinton, by Resolution Nos. COMMONWEALTH OF VIRGINIA) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Seretary of the City of Roanoke Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 24th day of August, 1992, notices of a public hearing to be held on the 2nd day of September, 1992, on the adjustment of corporate limit lines captioned above to the owner or agent of the parcels listed below at their last known address: Parcel Owner~ Agent or Occupant County/ K.E. Lucas Vinton County/ Vinton Rockydale Quarries Corp. County/ vinton Fred H. Rouse c/o Margaret Finley County/ Vinton Harry P. and Nina R. County/ Vinton Dale G. & Geraldine E. c/o F & P Associates County/ Vinton F & P Associates County/ Vinton Ray Lee Jones County/ Vinton Ellis G. and Joan A. County/ Vinton McKinney Simpson Bolling Vinton Scrap and Metal Co. County/ B.K. and Janice Wise Vinton County/ Vinton Lorraine A. Robertson County/ Vinton Tony Andrew Robertson Emory B. and Virginia L. Bishop County/ Vinton Address 4037 Welcome Valley Roanoke, VA 24014 P. O. Box 8425 Roanoke, VA 24014 Box 41 Switchback, WV 3036 Hereford Road Roanoke, VA 24018 P. O. Box 11761 Roanoke, VA 24022 P. O. Box 11761 Roanoke, VA 24022 85 Daleton Avenue Vinton, VA 24179 P. O. Box 12891 Roanoke, VA 24029 282 Wayland Street Vinton, VA 24179 427 8th Street Vinton, VA 24179 805 Dale Avenue Vinton, VA 24179 809 Dale Avenue Vinton, VA 24179 405 9th Street Vinton, VA 24179 County/ Vinton Daniel G. and Belva F. Stevens 905 Dale Avenue Vinton VA 24179 County/ Vinton Howard A. Brown 1802 Dale Avenue Vinton VA 24179 County/ G.E. Pugh, Heirs Vinton c/o Frances T. Floyd 424 8th Street Vinton VA 24179 County/ M. Dennis Collins Vinton Patricia Ann Shelton 1214 Daleton Avenue Vinton VA 24179 County Lawrence E. and Kaye S. Taylor Vinton 506 Ruddell Road Vinton VA 24179 County/ Vinton William P. Vinyard, Jr. 108 South Pollard Vlnton VA 24179 County/ Roanoke County Board of P. 0. Box 29800 Vinton Supervisors Roanoke, VA 24018 County/ A.R. Overbay 3022 Hickory Woods Vinton Apartment 116 Roanoke, VA 24012 County/ W.E. Cundiff and Co. 2213 Beavers Lane Vinton c/o Ann H. Huffman Vlnton, VA 24179 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 24th day of August, 1992. Notary Public My Commission Expires: TO: FROM: DATE: RE: Stephanie Wood ~ Martha Franklin 8/24/92 Property Owner Notification - Boundary Line Adjustments I am not sure of the requirements regarding notification for corporate limit line adjustments, however, I'm sending you a list of who I notified regarding the Planning Commission public hearing scheduled for 9/2/92. These notices were sent on the above-written date. For the adjustment referenced in Resolution No. 816 from the Town of Vinton, the following persons and/or entities were notified: K. E. Lucas 4037 Welcome Valley Road Roanoke, VA 24014 Lorraine A. Robertson 805 Dale Avenue Vinton, VA 24179 Rockydale Quarries Corp. P. O. Box 8425 Roanoke, VA 24014 Tony Andrew Robertson 809 Dale Avenue Vinton, VA 24179 Fred H. Rouse c/o Margaret Finley Box 41 Switchback, WV 24887 Harry P. and Nina R. McKinney 3036 Hereford Road, SW Roanoke, VA 24018 Dale G. & Geraldine E. Simpson c/o F & P Associates P. O. Box 11761 Roanoke, VA 24022 F & P Associates P. 0. Box 11761 Roanoke, VA 24022 Ray Lee Jones 85 Daleton Avenue Vinton, VA 24179 Emory B. and Virginia L. Bishop 405 9th Street Vinton, VA 24179 Daniel G. and Belva F. 905 Dale Avenue Vinton, VA 24179 Stevens Howard A. Brown 1802 Dale Avenue Vinton, VA 24179 G. E. Pugh, Heirs c/o Frances T. Floyd 434 8th Street Vlnton, VA 24179 M. Dennis Collins Patricia Ann Shelton 1214 Daleton Avenue Vinton, VA 24179 Ellis G. and Joan A. Bolling P. O. Box 12891 Roanoke, VA 24029 Lawrence E. and Kaye S. Taylor 506 Ruddell Road Vinton, VA 24179 Vinton Scrap and Metal Co. 282 Wayland Street Vinton, VA 24179 William P. Vinyard, Jr. 108 South Pollard Street Vinton, VA 24179 B. K and Janice Wise 427 8th Street Vinton, VA 24179 February 19, 1992 Mr. W. Robert Herbert City Manager City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011 Dear Bob: The Town of Vinton has been approached by Mr. William P. V'myard, Ir., requesting that the Town of Vinton consider adjusting the botcg, dary line between the City of Roanoke and Town of Vinton. The area specifically affected is a parcel of land owned by Mr. Vinyard whi/h · ~. sWaddles the boundal~ line west of Berkley Road on the southerly side of the Norfolk a~d Western Railway. Mr. Vinyard has subdivided the parcel, known as Berkley Court, with I~e boundal~ line between the City of Roanoke and Town of Vinton effectively bisecting lots 4, 5, and 6 and a small portion of lot 3; whereas, the remainder of Berkiey Court ~ in the Town of Vinton. In response to the request received from Mr. Vinyard, Vinton Town Council adopted Resolution No. 816 at their meeting held on Tuesday, February 18, 1992, requesting that the City of Roanoke consider adopting a resolution reflecting its agreement to this boundary change. Attached is a copy of Resolution No. 816 and the subdivision plat of Berkley Court which we would respectfully request that you present to the City Council. If the Roanoke Cit~ Council agrees with this boundary change, I have been directed to post and advertise the description of the relocated boundary line in accordance with § 15.1-1051.2 of the 1950 Code ofl~rginia, as amended, and the Town Atlm'ney is directed to petition the Circuit Court of Roanoke City in accordance with § 15.1-1051.$ of the 1950 Code of Wrginia, as amended. Thank you f~e~v°~r coopemfien and assistance in this matter. If you have any qu~tions or n__~t_ additional infilllllllkm, please do not hesitate to contact me. Brad Corcoran Town Marker BC/~ EXHIBIT 1 RESOLUTION NO · 8 1 6 WHEREAS, the common boundary line between the Town of Vinton and the City of Roanoke comes through Berkley Court, an approved, platted residential subdivision lying primarily in the Town of Vinton; and WHEREAS, a small portion of lot 3, and portions of lots 4, 5 and 6 in Berkley Court, now lie in the City of Roanoke, while the remainder of Berkley Court lies in the Town of Vinton; and WHEREAS, the bisection of the aforesaid lots by the said boundary line renders them unbuildable and, accordingly, diminishes their value greatly; and WHEREAS, under present circumstance their potential to generate public revenue can never be realized, and their bisection into separate jurisdictions is detrimental to good land use policies; and W~EAS, an adjustment of the boundary line between the Town of Vinton and the City of Roanoke to correct this problem would result in an increase in the Town's area by 0.3784 acres, as shown on the attached plat and description; and ~, The Code of Virginia permits the relocation of boundary lines between political subdivisions (§15.1-1031.1 et seq.) when they agree to do so; NO~TW~FO~, BE IT P~OLVEDby the Town Council Of the Town of Vinton, Virginia, that: 1. The relocation of the boundary between the Town of Vinton and the City of Roanoke be relocated so that all of lots 3, 4, 5 and 6 in Berkley Court Subdivision will lie in the Town of Vinton, as shown on the attached plats and description. 2. A true copy of this resolution be forwarded to the City Manager of the City of Roanoke with the request that City Council resolution reflecting its agreement to this boundary adopt a change. 3. If City Council so agrees, the Town manager is directed to post and advertise the description of the relocated boundary line between the Town of Vinton and the City of Roanoke in accordance with Section 15.1-1031.2 of the Code of Virginia and the Tow~ Attorney is directed to petition the Circuit Court of Roanoke City in accordance with Section 15.1-1031.3 of the Code of Virginiat This resolution Donald L. Davis Roy G. McCartv, Jr. recorded. AYES 5 NAYS 0 adopted on motion made by Councilman , and seconded by Councilman , with the following votes APPROVED Charles R. Hill, Mayor Attest: MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 13, 1992 Mr. Brad Corcoran Town Manager Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Mr. Corcoran: I am enclosing copy of an invoice from the Roanoke Times & World-News for advertising the notice of public hearing before the Roanoke City Council in connection with a request of the Town of Vinton to adjust the corporate boundary line between the Town of Vinton and the City of Roanoke adjacent to a 24 acre parcel of land, designated as Official Tax No. 7030101, adjoining the Bali Hai Subdivision and in the vicinity of Olney Road; and a request of the Town of Vinton to consider adjustment of the boundary between the City of Roanoke and the Town of Vinton in the vicinity of Vinyard Park and along Daleton Avenue and Dale Avenue, between 13th Street and Midway Street. Please remit your check, made payable to the City of Roanoke, in the amount of $174.80, to the City Clerk's Office, Room 456, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011-1536, by October 23, 1992. Sincerely, Mary City Clerk MFP: sw F. nc. im s- lorl orpq at P.O. BOX 1951 NOTICE OF o. ROANOKE, VIRGINIA 24008 [oON~'~.'T ='''. INVOICE FOR LEGAL ADVERTI CUSTOMER'S COPY DATE OF AD PAPER PAY THIS AMOUNT j P.O. BOX 19S1 1 PUlUc H .l~__m~ / -- INVOICE FOR LEGAL ADVER M,(~MTL,~ : Y? :' ~2 :,' :." TYCL~K5 r~FFICE W~,~M.M.~I~.M GRO $ AMOUNT CUSTOMER'S COPY PAPER MARY F. PAI~K~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File //91 Mr. Brad Corcoran Town Manager Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Mr. Corcoran: A public hearing on the request of the Town of Vinton to adjust the corporate boundary line between the Town of Vinton and the City of Roanoke adjacent to a 24 acre parcel of land, designated as Official Tax No. 7030101, adjoining the Bali Hal Subdivision and in the vicinity of Olney Road, was conducted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Council concurred in the recommendation of the City Planning Commission and denied the request for boundary line adjustment between the City and the Town. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. A. R. Overbay, 3022 Hickory Woods, N. E., Apartment 116, Roanoke, Virginia 24012 W. E. Cundiff and Co., c/o Ann H. Huffman, 2213 Beavers Lane, Vinton, Virginia 24179 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Brad Corcoran October 14, 1992 Page 2 pc: Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Mr. John R. Marlles, Agent, City Planning Commission Mr. Ted Tucker, City Planner Ms. Doris Layne, Office of Rea! Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE authorizing the Mayor to execute a certain agreement between the Town of Vinton, County of Roanoke, and the City of Roanoke relating to an adjustment of the boundary line between the Town of Vinton and the City of Roanoke adjacent to an approximately 24 acre parcel of land (Official Tax No. 7030101) adjoining the Bali Hai Subdivision, in the vicinity of Olney Road; authorizing the City Attorney to initiate appropriate legal proceedings; authorizing the City Clerk to cause a description of such boundary to be published as provided by law; and providing for an emergency. WHEREAS, as made and provided by law, the governing bodies of the Town of Vinton, County of Roanoke, and the City of Roanoke should cause to be prepared an agreement between said governmental entities for the purpose of establishing the true boundary line between such governmental entitLes as set forth in the Planning Commission's report dated October 12, 1992, to this Council, and in accordance with the provisions of S15.1-1031.1 through §1031.4 of the Code of Virginia (1950), as amended ("State Code"), the original of which agreement shall be filed in the Office of the City Clerk; and WHEREAS, the option relating to the establishment of the boundary line between the Town of Vinton and the City of Roanoke is set out in the Planning Commission's report dated October 12, 1992, to this Council; and WHEREAS, in light of all of the information provided to it, the Council finds that the establishment of the boundary line between the Town of Vinton and the City of Roanoke as requested by Petitioner is in the best interest of the City of Roanoke. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Mayor be, and hereby is, authorized to execute all appropriate documents, including a certain agreement, between the Town of Vinton, County of Roanoke, and the City of Roanoke, in form approved by the City Attorney, establishing as a portion of the true boundary line between said jurisdictions the line described in the report dated October 12, 1992, from the Planning Commission to this Council, and the City Clerk is directed to attest and seal said documents and agreement. 2. The City Attorney is authorized to initiate appropriate legal proceedings, upon the execution of said agreement, in accordance with the requirements of S15.1-1031.1, et seq., of the State Code. 3. The City Clerk be, and hereby is, authorized to cause the description of such aforesaid boundary line to be duly published as required by §15.1-1031.2 of the State Code, and the Mayor and City Attorney are authorized to cause to be taken such other actions and proceedings as may be required by law in the premises. 4. In order to provide for the usual daily operation of the municipal government, ordinance shall be in an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Roanoke City Planning Commission October 12, 1992 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Resolution 820, from the Town of Vinton, on behalf of W. E. Cundiff Co., Inc., requesting a certain adjustment of the corporate boundary between the City of Roanoke and the Town of Vinton, pursuant to the provisions of Sec 15.1-1031.1 through 1031.3 of the Code of Virginia (1950) as amended. I. Background: ae Resolution adopted by the Town of Vinton requesting that the City agree to a certain adjustment of its existing corporate boundary line was submitted on behalf of the W. E. Cundiff Co., Inc., a firm specializing in real estate, building and development, that, at that time, owned a certain tract of land located within the City of Roanoke. The subject tract of land has since been conveyed to A. H. Overbay and Anne Huffman. Be Land, according to a recent survey, consists of a 24 acre tract of undeveloped land lying within the City, but situated adjacent to the existing Bali Hai Subdivision which is located within the Town of Vinton. This tract of land is currently shown on all City maps as a 35 acre tract. This acreage was based on an older survey. Ce Two sections of platted, but undeveloped street rights- of-way, extend from a nearby Vinton street (Olney Road) to the subject property boundaries. De Future access to this tract of land, due to topographical constraints, would be available only by accessing public streets in the Town of Vinton. Preliminary subdivision plat proposing the subdivision and development of this tract of land was submitted to the City for review approximately one year ago. Plat proposed the extension of a public street through the Room 355 Municipal Building 215 Churdn Avenue S W Roanoke, Virginia 240t 1 (703) 981-2344 Members Page 2 of Council property and the subdivision of the tract into 19 smaller residential lots (see attached sketch plat). II. Current Situation: aJ Planninq Commission reviewed the request made by resolution 820, at its regular meeting of September 2, 1992. W. E. Cundifft Co.t Inc., the initial owner of the subject 24 acre tract had expressed a desire to develop the land for residential use and had further expressed the desire that such development be a part of the Town of Vinton. Ce Resolution adopted by Vinton Town Council, cites the following reasons as Justification for the inclusion of this tract of land into the boundaries of the Town of Vinton: 1. The land adjoins Bali Hai subdivision which is located in the Town of Vinton. City access to the property for fire, police and emergency vehicles can be provided only by accessing public streets through the Town of Vinton. Water, sewer and other utility services cannot be provided to this property from the City of Roanoke without an inordinate expenditure of public funds. It would be more convenient for children living in any future development on the subject property to attend Vinton public schools. De City of Roanoke, on April 11, 1977, approved a similar request made by the residents of Catlett Drive, N.W., to adjust the City's common boundary with the City of Salem (see attached map "Catlett Drive"). Adjustment was justified on the premise that the existing boundary line arbitrarily divided residential structures. City administration, in response to Resolution 816 from the Town of Vinton, is currently recommending that City Council approve a similar boundary line adjustment that will result in a change and relocation of approximately 40 acres of land from within the City to the Town of Vinton. The City's recommendation on this request is based on the following justification: Members of Council Page 3 Thirty three acre tract belongs to the County Board of Supervisors. Tract is being developed by the county as a county park and is to be maintained by the county as a part of its public park and recreational system. Smaller tracts and structures involved were divided by earlier annexation lines in an ambiguous manner very similar to that of the above-mentioned Catlett Drive structures and properties. Adjustment of the City's boundary line was determined, in the above cited instance, to be justified, as necessary, in order to facilitate proper land use and safety standards. Fe A. R. Overbay and Anne Huffman, current owners of the subject tract of land, were in attendance at the meeting. Mr. Overbay stated that he and Ms. Huffman would like to see the tract become a part of the Town of Vinton. III. Issues: A. Justification for boundary line adjustment. B. Public safety, police, fire, emergency services, water and sewer. C. Inconvenience for property owners. D. Inconvenience for future residents of property. E. Revenue, existing and potential. F. Relationship to the comprehensive plan. IV. Alternatives: ae Deny the request to adjust certain corporate boundary lines as shown on the attached Map A. 1. Justification for boundary line adjustment. The request to alter the subject boundary line is made on the premise that although this tract of land is located in the City, it can be accessed only through the Town of Vinton. There are various other tracts of land located on the perimeter of the City's boundaries that presently can be served only by accessing streets within the county or Salem. There are Page 4 of Council also various tracts of land located within the County and the City of Salem that can be served only by accessing Roanoke City streets (see attached example list). This, in itself, would not appear to be sufficient justification for the City to relinquish its jurisdiction over such tracts and thus deprive itself of potential revenues that may in the future be generated by such lands. Adjacent properties located on a portion of Gates Lane, S.E., (within the City of Roanoke) can be accessed only by way of Vinton Streets. Properties situated at the terminus of Gatling Lane, Flanders Lane and Bainbridge Drive, N.W., can be accessed only by way of the City of Salem street system (see attached Comparative Property Locations). Public services~ police~ fire emergency services, water and sewer. Public services such as police, fire and emergency services would be provided in the same manner as that provided to any of the other numerous properties that are located within the City but are, and have been for many years, accessed by streets that lie outside of the City's corporate boundaries. Extension of City sanitary sewer lines to this tract of land would require considerable expense. The property, however, cannot be served by sewer lines from within the Town of Vinton due to existing topographical constraints. Tract would in all probability be developed with individual septic tank systems. The property can be served by water lines from the City of Roanoke or the Town of Vinton. Inconvenience to the property owner. Development of the subject tract of land as it is currently situated would not be hindered by reason of its location within the City of Roanoke or by reason of the existing location of the City's corporate boundary. The property owner would not be inconvenienced in any future endeavor to develop the property by reason of its location. 4. Inconvenience to future residents of the property. Future residents of this tract would not be Members of Council Page 5 inconvenienced by reason of the property location or by reason of the existing location of the City's corporate boundary. 5. Revenuer existinq and potential. Subject tract of land is currently assessed at a value of $35,000. b. Tract currently generates $427.50 in annual revenue. Land is currently vacant. If developed into multiple lots as proposed by the previously mentioned preliminary subdivision plat into multiple lots for single family residences having an average value of $75,000, the land and development could generate an approximate $17,812 in annual revenues. Relationship to the comprehensive plan. Adjustment of the City's corporate boundary line as requested would be inconsistent with the intent of the City's comprehensive plan. This tract of land is identified in the comprehensive plan's housing development strategy as an area of potential new residential development. Be Approve the request to adjust certain corporate boundary lines between the City of Roanoke and the Town of Vlnton, as shown on the attached Map A. Justification for boundary line adjustment. Approval of the request on the basis of the reasons given for this specific adjustment could be deemed a precedent for relinquishing similar tracts of land in the future that are located on the perimeter of the City. Public services~ policet fired emergency servicest water and sewer. All public services, with the exception of sanitary sewer services, would be provided by the Town of Vlnton to any future development on the property. Inconvenience to the property owners would not be an issue. Inconvenience to future residents on the property would not be an issue. Members Page 6 of Council RevenueI existinq and potential. City would relinquish $427.50 in annual revenue. If the property is developed in the future, real estate taxes would be paid to Roanoke County and the Town of Vinton. Relationship to the comprehensive plan. Approval would, in effect, delete a tract of land identified in the comprehensive plan's housing development strategy, as an area of potential new residential development. Recommendation: The Planning Commission, by a vote of 5-0 (Messrs. Bradshaw and Sowers absent) recommends that City Council approve Alternative A thereby denyinq the request to adjust certain corporate boundary lines between the City of Roanoke and the Town of Vinton as requested by Resolution 820, and as shown on the attached Map A. This recommendation is based on the following conclusions: The existing location of the City's corporate boundary, in relation to the location of the subject property, would not prevent the City of Roanoke from providing a normal level of safe and timely public services to any future residents that may reside within the property. The existing location of the City's corporate boundary in this instance does not in anyway hinder, restrict or inconvenience the current owner of the property in any exercise of its ultimate development. The request as currently made for this boundary adjustment appears to be made on the basis of a preference of the property owner that any future development of the property be located in the town of Vinton. Adjustment of the City's corporate boundaries should be determined only on the basis of public safety and practical land use issues. Adjustment of the City's corporate boundaries for the reasons as requested could be deemed a precedent for future requests to be made for the City to cede or relinquish any one or more of a number of similar tracts of land so located on the perimeter of the city's corporate boundaries. Members Page 7 of Council Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Attorney for the Petitioner Members of Council Page 8 Example List City streets and/or streets serving lands within the City that can only be accessed by way of a Roanoke County, Vinton or Salem street. Dean Road, SW Hidden Valley School Road Gatling Lane, NW Robyn Road, SW Gates Lane, NW Flanders Lane, NW Bainbridge Drive, NW Roanoke County, Salem and Vlnton streets and roads serving lands that can be accessed only by way of a Roanoke City street. Ridge Road Valley Avenue, SW Pinkard Court, SW Summit Street, SW Honeywood Lane Tamarack Trail Garst Cabin Drive Greenview Road Wayburn Circle Century Drive, NW Dogwood Acres, NW Northridge Lane, NW Northside High School Road, NW Neil Drive, NW Tully Drive, NW Glendon Road, NW Pomeroy Road, NW Mr. W. Robert Herber~ City Manager City of Roanoke 215 Church Avenue, $.W. Roanoke, VA 24011 TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (703) 983-0~07 FAX f7031 84.1-0621 April 22, 1992 C~4N~O RCO RAN The Town of Vinton has been contacted by Mr. R. Stephen Brown ofW. E. CundiffCo., Inc., requesting that the Town of Vinton consi, d.er adjus~ng the bounda~ line between the City of Roanoke and Town of Vinton. The area specifically affected is 35.05 acr~ of land presmfly in the City of Roanoke that adjoins the Bali Hai Subdivision in the Town of Vinton. In response to the request received from Mr. Brown, Vinton Town Council ~dopted Resolution No. 820 at their meeting held on Tuesday, April 21, 1992, requesting that the City of Roanoke consider adop~ng a resolution reflecting it~ agreement to thi.~ boundary change. At~ached is a copy of Resolution No. 820 and map of this propen'y which we would respectfully request that you present to the City Council. If the Roanoke City Council agree~ with this boundary change, I have been directed to proceed with the formal process to relocate the boundary Line in accordance with § 1~.1-1031.2 of the 1950 Code of Virginia, as amended, and the Town Attorney is directed to petition the Circuit Court of Roanoke City in accordance with § 15.1- 1031.3 of the 1950 Code of Virginia, as amended. Thank you for your cooperation and assistance in this matter. If you have any questions or need additional information, please do not hesitate to contact me. BC/cr Enclosures cc: R. Stephen Brown William L. Heart'well, 11I, Town Attorney RESOLUTION in the Town of Vinton. 2. A ~rue copy of this resolution be forwarded to the City Manager of the City of Roanoke with the request that City Council adopt a resolution reflecting its agreement to this boundary change. 3. If City Council so agrees, the Town Manager is directed to post and advertise the description of the relocated boundary line between the Town of Vinton and the City of Roanoke in accordance with ~ction 15.1-1031.3 of the Code of l~rginia. This resolution adopted on motion made by Councilman and ~conded by C0uncflman Robert R. Alt:ice following votes ~co~ted. W. Ra~ Sandifer , with the AYES NAYS APPROVED RESOLUTION NO. 820 BUrl r~r~,~ v ,~,~.~,~ .......... _C_HAMBERS OF THE VINTON MUNICIPAL · ~,,~ ~,~.a*ra., a~ zii ~O~'IH P~LLARD STRia. T, VINTON, VIRGINIA Wi~REAS, W. E. Cundiff is the owner of 35.05 acres of land in the City of Roanoke which he plans to develop as a residential subdivision, and WHEREAS, the said 35.05 acres adjoins the Town of Vintou, and the Bali Hai subdivision which is in the Town of Vinton, and WHEREAS, the only realistic public ac~.ss for property owners, fire and emergency vehicles, school buses and solid waste collection to the said 35.05 acres is througl[ the Town of Vinton via Olney Road in the Bali Hai Subdivision, and WHEREAS, water, sewer and other utility services from the City of Roanok~ can not be provided to the residents of this development without an inordinate expenditure of public funds, and it would be more convenient for child~n living in this development to attend schools in Vinton, and tl~ Code of ~qrginia permits the ~ of beund~y ~ betw~ politic~ subdivisions (§15.1-1031 et seq.} ~ ~.y a~,me to do so; NOW ~ltE, BE IT RI~-~LVED by the Town CouncU of the Town of Vinton, Virginia tim: 1. The relocation of the boundary between the Town of Vinton and the City of R~moke be relocated so that the aforesaid 35.05 acres, as shown on the attached plat, will lie PROPOSED NEW BOUNDARY · Existlug boundary VINTON PROPERTY LOCATION MAP "A" CITY OF ROANOgE TOWN OFVINTON TAX PARCEL 7O3O101 SUBJECT PROPERTY PRELIMI~Y 8UBDMSION SKETCH PLAT COMPARTIVE PROPgRTY LOCATION8 IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA, ~e I I~ d~/o~ AWH, I~77. No. 23~'71. AN ORDINANCE authorizing and di=ec=ing the Mayor to execute a certain agreement be=ween The Ci=y of Sa[em and the City of Roanoke relating to the boundary line between said cities, direct- ing the City Clerk to cause a description of such boundary to be published as provided by law, direc=ing =bat certain other actions rela~ing co such boundary line be ~aken as provided by law; and providing for an emergency-:'- ? NItEREAS, as made and provided by law. the gove~-ain~ bodies of che City of Salem and the City of Roanoke have caused to be prepared an agreement between said tic,es for =ha purpose of establishing the true boundary line between such cities in accor- dance with the provisions of §[5 ~-[068 of Cha 1950 Coda of Virginia. as amended, the original of which a~emmenc is on file in the Office of the City Clerk. and W~EREAS, thl City ~na~er ka~ reviewed said a~e~nC and has rec~d co the Co~cil cka~ e~cablish~nc of the bo~dary line b~ the CLOy of Salem and the City of ~anoke aa sec ouc in said a~e~nc is in the bes= ~n:eresc of the C~Cy of Ro~oke, ~n vhich rec~cLon the Counc=t concurs; ~d ~E~, Eo~ the usua~ orderly da~y operaCLon of the ~lc~- pal ~ove~nc ~ emergency is declared ~o exLst in orde~ that this ordin~cm cake effect upon ~s'passaSm' THEREFOP. E, BE IT ORDAINED by che Council of the ClOy of Roanoke chac cha Mayor be, and he hereby is, auchorized and directed co execute chac certain a~reemenc dated March 31, 1977, between ~he C£cy of Salem and ~he Ci~y of Roanoke escabl~shing as a portion of the true boundary l~ne between said ci=les the line described by metes and bounds in sa~d agreement, and ~he City Clerk is directed co accesc and seal said a$reemenc. BE ZT FURTHER OP. DAZNED ~ha~ the Cloy Clerk be, and she hereby is, directed co cause the description o~ such a~eaaid boundary line co be duly published as requized by ~l§.l-%0~ ~ the 1~$0 Code o~ Vir$£nia~'-as amended, and the City .Mana~e~and the Cloy Attorney a~e directed co cause Co be ca~en s~b ~her actions amd pro¢eedinss as may be required by law ia the pweuises. BE ~T FINALLY ORDAINED ~hac an emer~emcy is de~la~ed c~ exis~ amd chis o~dimance shall be in full £orce sad e£~e¢~ up~a its passage. ATTEST: Catlett Drive CITY CL ~KS ~]F~IC ROOi~ 45o STp,E '3F VI;,t, INI~ CITY !}F '4~)~l~L)K{i I, IT~tP U~, )~KSI;~;,iE[)) A~ 4UTHdKIZED RFPR~-S~NT~TIVE )F T,iE TI;¥~ S-NURLD COK- PGKqTIOP~, ~dIE)t u~J<PUCRTID'~ IS PUdLiSHER THE STAT~ i~F VIR~I ~I~i, ()~ CE~{TIFY THAT NS~SPAP~xS ]'~ T i~ F )LL~-~Ih~ 1 ['/02/92 ~ ~I NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of §15.1-456, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, October 12, 1992, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an adjustment of the City's boundary between the City of Roanoke and Town of Vinton adjacent to a 35.05-acre parcel of land (Official Tax No. 7030101) adjoining the Bali Hal Subdivision and in the vicinity of Olney Road. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of September , 1992. Mary F. Parker, City Clerk. Please publish in full twice in the RoanokeTimes & World-News, once on Friday, September 25, 1992, and once on Friday, October 2, 1992. Send publisher's affidavit and bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, September 2, 1992, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from the Town of Vinton to adjust the corporate boundary line, in two separate locations, between the Town of Vinton and the City of Roanoke, pursuant to the provisions of Section 15.1-1031.1 through 1031.3 of the Code of the Commonwealth of Virginia (1950), as amended. A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the matter. John R. Marlles, Agent Roanoke City Planning Commission Please run in newspaper on Tuesday, August 18, 1992 Please'run in newspaper on Tuesday, August 25, 1992 Please bill and send affidavit of publication to: Office of Community Planning Room 355, Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Roanoke, Virginia October 12, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: I request that Council convene in Executive Session to discuss specific legal matters requiring the advice of legal counsel being the terms and conditions of a new gas franchise pursuant to Section 2.1-344(A)(7) of the code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert city Manager WRH:KBK:afm cc: City Attorney Director of Finance Director of Utilities & Operations 0-2 Oath or Affirmation of Offlce ~t~ ol Vi~'glnla, Cit$1 of Roanoke, to.u~it: I, Robert H. B±rd ~ do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and tlmt I will faithfully and impartially discharge and perform all the duties incumbent upon me Iqun±c±pal Aud±tor for the CJ_ty of Roanoke, for a term of two years, beg±nn±ng October 1, 1992, and end±rig September 30, 199t~. according to the best of my ability. So help me God. Subscribed and sworn to before me, this MARY F. PARK~I~ City C~erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #15-202 Ms. Judy D. Witcher-Jackson, Chairperson Personnel and Employment Practices Commission 1505 June Drive, N. W. Roanoke, Virginia 24019 Dear Ms. Witcher-Jackson: This is to advise you that Stephen L. Jamison has qualified as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Kenneth S. Cronin, Personnel Manager 0-2 Oath or Affirmation of Office 8~at~ of Virginia, City of Roanoke, ~o .~v~t: I, Stephen L. Jamison ., do solemnly swear (or affirm) that I will support he Constitution of the United States, and the Constitution oft he State of Virginia, and that I will faithfully and impa~ially discharge and perform aH the duties incumbent upon me as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 1995. Subscribed and sworn to before me, this ~- day of ~5~ (t~t~f,../, ] QgC~~'- ~/~'~_~ ~-~0~ Deputy Clerk CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 24011-1595 TELEPHONE 703-g~1-2431 TELECOPIER; 703-g~1 2940 WILBURN C. DIBLING, ;JR. CITY A3'rORNEY October 12, 1992 WILLIAM X. PARSONS MARK ALLAN WILLIAMS ~TEVEN J. TALEVl KATHLEEN MARIE KRONAU ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss a matter of actual litigation being a claim by the City for certain delinquent accounts pursuant to S2.1- 344(A)(7), Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f CC: W. Robert Herbert, City Manager Joel M. Schlanger, Director of Finance Mary F. Parker, City Clerk MARY F. pAR KI~,~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #32-450-333-488-277 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, October 12, 1992, Council Member White requested that you report to Council during fiscal year 1993-94 budget study with regard to the City's taxing authority relative to surface parking lots. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: The Honorable William White, Sr., Council Member Mr. William F. Clark, Director, Public Works Mr. John R. Marlies, Chief, Community Planning General Contractors October 7, 1992 The Honorable Mayor David Bowers and Members of Roanoke City Council 215 Church Avenue, SW Municipal Building, Room 456 Roanoke, VA 24011 I respectfully request the opportunity to discuss the issue of demolition of buildings as it relatesto economic development and the City's beautification efforts and the impact it has on downtown Roanoke and adjoining neighborhoods. We would like for the following representatives to be able to address the group at the Roanoke city COtL~cil Meeting, October 12, 1992: John Fulton, representing the Preservation Foundation Kent Chrisman, representing Old Southwest John Sabean, representing Roanoke Regional Housing Network Bob Fetzer, downtown businessman and other interested parties. Your consideration of this request would be appreciated. sincerely, R l~F]kph ROANOKE CITY ~OUNCIL Monday, October 12, 1992 MAYOR BOWERS AND MEMBERS OF CITY COUNCIL, MY NAME IS JOHN SABEAN. ALTHOUGH I AM EMPLOYED BY MENTAL HEALTH SERVICES WITH RESPONSIBILITIES FOR INCREASING HOUSING OPTIONS FOR PERSONS WITH SERIOUS MENTAL ILL- NESS, I DO NOT APPEAR BEFORE YOU IN THAT CAPACITY. I AM HERE AS A MEMBER OF THE BOARD OF THE ROANOKE REGIONAL HOUSING NETWORK, THE MISSION OF WHICH IS TO BRING TOGETHER DIVERSE YET COMPLEMENTARY INTERESTS TO PROMOTE DISCUSSION AND EFFECTIVE ACTION ON HOUSING ISSUES THROUGHOUT THE VALLEY. THERE ARE TWO RELATED HOUSING ISSUES CONCERNING US: ONE IS WHAT APPEARS TO BE THE RELATIVE EASE BY LARLY IF BOUNDARIES SEEMS TO WHICH PROPERTY OWNERS CAN DEMOLISH BUILDINGS, PARTICU- THOSE BUILDINGS HAPPEN TO BE OUTSIDE THE OF HISTORIC DISTRICTS; THE SECOND IS WHAT BE AN ACCELERATED PROCESS OF TURNING THIS FORMER HOUSING STOCK INTO PARKING LOTS. I BELIEVE THAT PROPERTY OWNERS HAVE ONLY LIMITED RIGHTS RELATIVE TO THE DISPOSITION OF THEIR PROPERTY. IF, AS I ALSO BELIEVE, THE CITY OF ROANOKE HAS A PRO- PRIETARY INTEREST IN THE PRESERVATION AND MAINTENANCE OF ITS HOUSING, THEN IT OUGHT TO FOLLOW THAT THE CITY OF ROANOKE WOULD NOT CONTINUE TO SIMPLY ISSUE PERMITS FOR DEMOLITION UPON DEMAND. 1 AT THE LEAST, IT WOULD SEEM USEFUL THAT THE CITY DEVELOP A MECHANISM THAT WOULD AUTOMATICALLY TAKE EFFECT WHEN THERE IS ANY APPLICATION FOR DEMO- LITION. INCLUDED IN THAT MECHANISM WOULD BE A SUFFI- CIENT WAITING PERIOD SO THAT THE CITY AND OTHER VARI- OUS HOUSING INTERESTS WOULD HAVE AN OPPORTUNITY TO EXPLORE ALTERNATIVES. ONE OF THE STATED GOALS OF THE NETWORK IS TO "FACILITATE, COORDINATE, ENCOURAGE AND SOLICIT COOPERA- TION AND COMMUNICATION AMONG VARIOUS COMi~U3NITY HOUSING INTERESTS SO THAT THE EFFICIENT AND OPTIMAL USE OF RESOURCES CAN BE ACHIEVED." THERE HAS BEEN DISCUSSION AMONG NETWORK MEMBERS IN REGARD TO THE DEMOLITION ISSUE SUCH THAT I BELIEVE THAT THE NETWORK WOULD BE WILLING TO BE OF ASSISTANCE TO THE CITY, WHETHER TO "FACILI- TATE, COORDINATE, ENCOURAGE AND SOLICIT COOPERATION AND COMMUNICATION," OR IN SOME OTHER MANNER. I HAVE BEEN TOLD THAT THE CITY UNDER CURRENT ORDINANCES HAS NO ALTERNATIVE BUT TO ISSUE PERMITS WHEN REQUESTED. IF THIS IS TRUE, THEN THESE ORDINANCES SHOULD BE CHANGED SO THAT THE CITY'S TRUE INTENTIONS CAN BE REALIZED. IN ANY CASE, IT IS DISTRESSING TO WITNESS THE GROWING ACREAGE OF ASPHALT IN A CITY WHOSE EXPRESS INTENTION AS STATED IN THE ~ SIVE HOUSING AFFORDABII_~ T_~ IS THE "CREATION OF AN ENVIRONMENT FOR AFFORDABLE HOUSING." THANK YOU FOR THE OPPORTUNITY TO COMMENT. 2 MARY F. PARgI~R City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 15, 1992 File #32-450-3~-~-277 Mr. Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: At a regular meeting of the Council of the City of Roanoke held on Monday, October l2, 1992, Messrs. Robert H. Fetzer, John D. Fulton, Jr., D. Kent Chrisman, John A. Sabean and H. Joel Kelly addressed Council with regard to the issue of demolition of buildings as related to economic development, as weli as the City's beautification efforts and its impact on downtown Roanoke and adjoining neighborhoods. On motion, duly seconded and adopted, the matter was referred to the City Planning Commission for study, report and recommendation to Council. By copy of this letter, I am providing Mr. Marlles with a duplicate of the tape recording of the remarks of the abovenamed individuals. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Robert H. Fetzer, President, Building Specialists, Inc., 120 Day Avenue, S. W., Roanoke, Virginia 24016 Mr. John D. Fulton, Jr., 505 24th Street, S. W., Roanoke, Virginia 24014 Mr. John A. Sabean, 523 Mountain Avenue, S. W., Roanoke, Virginia 24016 Mr. D. Kent Chrisman, 632 Walnut Avenue, S. W., Roanoke, Virginia 24016 Mr. H. Joel Kelly, 740 13th Street, S. W., Roanoke, Virginia 24016 Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. John R. Marlles, Agent, City Planning Commission Ms. Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31210-101292 authorizing a certain real estate option to be entered into in connection with the Homeowr~ership Assistance Program for real estate located at 642 Elm Avenue, S. W., which property is currently owned by Mary S. Martin, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31210-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Sincerely, ~k.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Ms. Mary S. Martin, 3532 Princeton Circle, N. E., Roanoke, Virginia Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, G~ants Monitoring Administrator 24012 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of October, 1992. No. 31210-101292. VIRGINIA, AN ORDINANCE authorizing a certain entered into in connection with the Program; and providing for an emergency. real estate option to be Homeownership Assistance BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager be, and he is hereby authorized, for and on behalf of the City to execute a Real Estate Option on real estate located at 642 Elm Avenue, S.W., currently owned by Mary S. Martin, as more particularly set out in and attached to the City Manager's report to Council dated October 12, 1992, a copy of which is on file in the Office of the City Clerk, upon approval of the form of the Option by the City Attorney, and upon such other terms and conditions as are provided therein. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed ~o exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. October 12, 1992 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Execution of Real Estate Option at 6t~2 Elm Avenue SW under the Homeownership Assistance Program I. Background: Homeownership Assistance Program has been developed to enhance homeownership opportunities within the City. The Program provides resources for purchase, purchase and rehabilitation, downpayment and closing cost assistance, and education to facilitate homeownership, especially for those of low and moderate income. Financial assistance is provided by the Virginia Housing Development Authority (VHDA), the Virginia Department of Housing and Community Development (DHCD), and HUD through Community Development Block Grant (CDBG) and HOME funds. Financial assistance includes both low interest loans and grants. Certain targeted, vacant, substandard properties are marketed by the City for purchase and rehabilitation by homebuyers using resources available through the Program. The Program is administered jointly by the City and the Roanoke Redevelopment and Housing Authority, as outlined in the City's current contract for services with RRHA. Real estate options were selected as the best wa), to allow the City to market the targeted properties. These options define the property owner's and the City's responsibilities under the Program, establish a purchase price for the property, and allow the City to access and market the property for sale to qualifying low and moderate income purchasers in the Program through assignment of the real estate option to the buyer. This provides for a direct sale of the property from the current owner to the purchaser selected through the Program. The City itself wilt not exercise any option and will not actually purchase any property in the Program. Should the City be unable to find a buyer for the property, the real estate option would be allowed to expire. Council previousl), authorized the City Manager to execute options with individual owners of numerous properties to be included in the Homeownership Assistance Program. II. Current Situation: Real estate option has been executed by the owner of a vacant single- famil)' home, with specific provisions outlined in Attachment A. Housing Development Office staff have determined that the offered price is reasonable to allow the house to be included in the Program. October i2, 1992 Page 2 Council authorization to the City Manager to execute the real estate option with the owner of the property is necessary to allow this property to be marketed through the Program. III. Issues: A. Cost to the City B. Consistency with established housing plans and policies of the City C. Timing IV. Alternatives; A. Authorize the City Manager to execute the real estate option as outlined in Attachment A~ to be approved as to form by the City Attorney, with the owner of this property selected for the Homeownership Assistance Program. 1. Cost to the City would be $1.00 for the option. Consistency with established housing plans and policies of the City will be met as an additional homeownership opportunity will be provided to low-moderate income households. Owner occupancy and rehabilitation of an additional vacant substandard house will provide significant contribution toward stabilization and rejuve- nation within the neighborhood. Timing is such that prompt execution of this option will allow immediate marketing of the house. If a buyer is found Council will be asked to approve assignment of the option to qualifying purchaser under the Program at a later date. B. Do not authorize the City Manager to execute the real estate option as outlined in Attachment A~ with the owner of this property. 1. Cost of the City can be recognized as lost opportunity cost. Consistency with established housing plans and policies of the City will not be met as a homeownership opportunity will not be provided to low-moderate income households in the Southwest quadrant of the City, and a vacant substandard house likely will remain so. 3. Timing would not be an issue. October ]2, 1992 Page 3 V. Recommendation: Adopt Alternative A, thereby authorizing the City Manager to execute the real estate option as outlined in Attachment A, to be approved as to form by the City Attorney, with the owner of this property selected for the Homeownership Assistance Program. Respectfully Submitted, W. Robert Herbert City Manager WRH:BC (CR.73.1,2,3) cc: City Attorney Director of Finance Director of PubLic Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator ATTACHMENT A 642 Elm Avenue S~' Official Tax Map #1120704 Property has recently suffered substantial fire damage. OPTION PRICE CITY ASSESSMENT House & Lot $15,500.00 $23,300.00 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #60-123-236-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schianger: I am attaching copy of Ordinance No. 31211-101292 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $16,666.66, in connection with continuation of a staffed educational program in the Roanoke City Jail. Ordinance No. 31211-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: The Honorable W. Alvin Hudson, City Sheriff Mr. W. Robert Herbert, City Manager Mr. Finn D. Pincus, Chairperson, Roanoke City School Board Dr. Frank P. Tota, Superintendent of Schools Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board Mr. Lloyd W. Enoch, Director of Business, Technical and Adult Education Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, Virginia October 12, 1992 Subject: State Department of Education Adult Basic Education Funds Dear Members of City Council: I. Background: In 1987, Governor Baliles initiated a Literacy Pro~ram for inmates incarcerated in the Virginia Department of Corrections. This program was intended to reduce recidivism among inmates by encouraging inmates to obtain a G.E.D. level of education and thereby increase their abilities to obtain jobs once released from custody. Be Since fiscal year 1988-89, federal ~rant funds have been made available to local jails to provide educational programs for inmates at the local level. The Roanoke City Jail has received these grant funds for the past 4 fiscal years to employ a part time teacher necessary to provide an educational program to the inmates in the Roanoke City Jail so they may obtain a G.E.D. level of education. Ce For the past four years, the educational program serving the inmates in the Roanoke City Jail has proven successful. Utilizing a paid part time teacher in addition to community volunteers from St. Gerard's Catholic Church, the First Baptist Church, Hollins College, and others, the jail has been able to provide quality educational opportunities to inmates within the jail. 1. A total of 429 inmates have been enrolled in the educational program since fiscal year 1988-89. A total of 107 inmates have completed the educational program while incarcerated in the Roanoke City Jail. Of these inmates, 59 inmates were tested by the State Department of Education and received their G.E.D. certificates while still incarcerated in the Roanoke City Jail and 11 more inmates are presently waiting to be tested. Members of city Council II. Current Situation: Roanoke City School Division requested and received approval for the continued funding of the Roanoke City Jail's educational program for fiscal year 1992-93. This "institutionalized adult plan" request was submitted again as part of the Annual Program Application for adult education under the State Adult Literacy and Adult Education Act. These funds are administered by the Adult Education Service of the State Department of Education through local school divisions. (See attached letter dated September 24, 1992.) 1. Federal funds not to exceed the amount of $15,000 III. have been approved to reimburse Roanoke City for 90% of the total cost to continue to pay a part time teacher to operate the educational program in the Roanoke City Jail for 52 weeks. Roanoke City is required to provide a local 10% cash match or $1,666.66 in order for the Roanoke City Jail to continue to participate in this program. The total cost of the program will be $16,666.66. The program cost will not exceed $15,000.00 from the State Department of Education plus a $1,666.66 local cash match. Issues: Continuation of a staffed educational program in the Roanoke City Jail to sufficiently meet the educational needs of the inmates. B. Funding. IV. Alternatives: A. City Council authorize the Director of Finance to increase the revenue estimate for FY 1992-93 by $16,666.66 and appropriate this amount to the accounts established in the Grant Fund (Personal Services Temporary Employee Wages and FICA) for this program. Continuation of a staffed educational program in the Roanoke City Jail to sufficiently meet the educational needs of the inmates would be accomplished. Members of City Council Funding of the $16,666.66 would be accomplished with the receipt of $15,000.00 in federal funds and with a local cash match of $1,666.66 in funds paid to the City of Roanoke from the Roanoke City Jail's Canteen Fund. There would be no actual cost to the City of Roanoke for this program. City Council not authorize the Director of Finance to increase the revenue estimate for FY 1992-1993 by $16,666.66 and appropriate this amount to Grant Fund for Roanoke City Jail's educational program. Continuation of a staffed educational program would not be possible and the Roanoke City Jail's educational program would revert to utilizing an all volunteer staff which has proven in the past to lack certain expertise, stability, and continuity. 2. Funding for the Roanoke City Jail's educational program in the amount of $16,666.66 would be lost by the City of Roanoke. V. Recommendation: City Council concur with Alternative "A" by authorizing the Director of Finance to: Establish revenue estimate in the Grant Fund by the amount of $15,000.00 in federal funds and $1,666.66 in local cash match to be paid by the Roanoke City Jail's Canteen Fund. Establish the required expenditure accounts in the Grant Fund - Personal Services (Temporary Employee Wages and FICA) in the amount of $16,666.66. Respectfully submitted, W. Alvin Hudson Sheriff WAH/gm/cp Roanoke ....... City' Public Schools Di~4$1on of Ins~uctlon · P.O. Box 13! ~tS, Roanoke, Virginia 2493! Deportment of Busfness. TechnlcoJ, anO Adult Educanon 8epte~ 24t 1992 Sheriff W. Alvin Huci~on, Koanok~ City Jal! 317 W. Church Avmnue, Roanokm, '~A 24013 Dear Sheriff Hudson: For t~he 1992-93 school y~ar, the State D~pa~'b~'~.nt of Education has allotte~ $15,000 for J.~tr~ctiDn Ln ad~!t basic ~duoarion i~ the Jail. T~s wi!! need to be matched with 10%, which you 9per~d either for supplies, ~ateriais, social security or other axpenditure$. We will be contacting yau periodically to sec~4.re numbers of hours individuals worked so tba~ %~ can ¢taim retmburee~aent for this program from the state at the end of the _~chool ye~r. At ~_hat time ~he Roanoke City Jail will be reimbursed. Sincerely, Llo}~ W. Enoch~ Direc%or of Business, Teck~_ical, and ~uit Education LWE:rs 5xcel~er, ce In EducatJon.~ MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #301-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31213-101292 accepting the bid of International Business Machines Corporation, to supply a Communications Controller for the Department of City Information Systems, at a total cost of $47,844.00. Resolution No. 31213-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. Mr. Joel M. Schlanger, Director of Finance Mr. Wiliiam F. Clark, Director, Public Works Mr. Archie W. Harrington, Manager, City Information Systems Mr. C. Scott Cassell, Technician Services Administrator Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #301-472 Mr. David Topping Market Representative International Business Machines Corporation Three James Center 1051 East Cary Street Richmond, Virginia 23219 Dear Mr. Topping: I am enclosing copy of Resolution No. 31213-101292 accepting the bid of International Business Machines Corporation, to supply a Communications Controller for the Department of City Information Systems, at a total cost of $47,844.00. Resolution No. 31213-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. g"~ ~ '~'Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #301-472 Mr. Andy Seymour National Account Manager Federal Data Corporation 4800 Hampden Lane Bethesda, Maryland 20814 Dear Mr. Seymour: I am enclosing copy of Resolution No. 31213-101292 accepting the bid of International Business Machines Corporation, to supply a Communications Controller for the Department of City Information Systems, at a total cost of $47,844.00. Resolution No. 31213-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. Sincerely, ~0~.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #301-472 Mr. Daniel B. Yachnin Regional Marketing Representative Meridian Leasing Corporation 570 Lake Cook Road Deerfield, Illinois 60015 Dear Mr. Yachnin: I am enclosing copy of Resolution No. 31213-101292 accepting the bid of International Business Machines Corporation, to supply a Communications Controller for the Department of City Information Systems, at a total cost of $47,844.00. Resolution No. 31213-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. f'~'~'~'~~7~'sincerely' ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #301-472 Mr. Patrick J. Norton, Jr. Vice President MLC Group, Inc. 7320 Six Forks Road Suite 210 Raleigh, North Carolina 27615 Dear Mr. Norton: I am enclosing copy of Resolution No. 31213-101292 accepting the bid of International Business Machines Corporation, to supply a Communications Controller for the Department of City Information Systems, at a total cost of $47,844.00. Resolution No. 31213-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 12th day of October, 1992. No. 31213-101292. A RESOLUTION accepting Machines Corporation, made delivering a Communications bids made to the City. the bid of International Business to the City for furnishing and Controller; and rejecting all other BE 1. made to IT RESOLVED by the Council of the City of Roanoke that: The bid of International Business Machines Corporation, the City, offering to supply a Communications Controller, meeting all of the City's specifications and requirements therefor, for the total bid price of $47,844.00, which bid is on file in the Office of the City Clerk is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #60-301-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 31212-101292 amending and reordaining certain sections of the 1992-93 Internai Service Fund Appropriations, providing for the transfer of $47,844.00 from Retained Earnings Unrestricted to Other Equipment - City Information System Capital Outlay, in connection with acceptance of the bid submitted by IBM Corporation for replacement of a Communications Controller for the Department of City Information Systems. Ordinance No. 31212-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Archie W. Harrington, Manager, City Information Systems Mr. C. Scott Cassell, Technician Services Administrator Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations ~N THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINI~ The 12th day of October, 1992. No. 31212-101292. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations City Information System $ 2,263,389 Capital Outlay (1) ................................... 250,200 Retained Earnings Retained Earnings Unrestricted (2) ..................... $ 3,561,954 1) Other Equipment 2) Retained Earnings Unrestricted (006-050-1601-9015) (006-3336) $ 47,844 (47,844) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia October 12, 1992 Honorable Mayor and Members of Council Roanoke, Virginia Subject: Bid award and Appropriation of Funds for Replacement of Communications Controller - Bid Number 92-7-108 Dear Mayor and Members of Council: I. Background: The Department of City Information Systems (CIS) provides information system services to all municipal departments many of which are located remotely from the Municipal Complex. Access to computer information is provided to these remote locations by a Communication Controller. This piece of equipment, with it's associated software, allows display terminals and personal computers to receive information over phone lines. Our current Communications Controller needs to be replaced. This equipment is over 9 years old and has become outdated; it will no longer process newer versions of software. Support services for the software running on the current equipment are to be dropped effective December 31, 1992. Bid Specifications for the hardware were developed and sent to 18 vendors on July 31, 1992. A public advertisement was published in the Roanoke Times and Roanoke Tribune. II. Current Situation: Bid responses were received, after due and proper advertisement, until 2:00 p.m., on August 31, 1992, at which time, all bids so received were publicly opened and read in the Office of the Manager of General Services. The following companies responded to the bid: Federal Data Corporation, Meridian Leasing Services, MLC Group Inc, International Business Machines Corporation. All bids were evaluated in a consistent manner by representatives of Public Works, CIS, and General Services. (See attachment A - Bid Tabulation). Do Training on the equipment for City Information Systems personnel, which is a requirement stated in the bid, was not included in the responses from Federal Data and Mari~i~u Leasing. Vendors could propose their own training, or at their option, have the City obtain it from a separate source. Quotations for this training were received from three vendors and the lowest cost was used in the bid tabulation. IBM is the lowest bidder for a total first year cost of $47,844. This price includes shipping, installation, and training. In addition IBM was the only vendor who proposed new equipment, which includes a one year warranty. All other vendors proposed used equipment which does not include a warranty period. The cost to operate the equipment over it's expected life is the same for all vendors after the first Fear, therefore life cycle costing beyond the first year was not calculated. Other Project Cost not included in this bid include a reduction in the cost of the lease price of the software required to operate the equipment in the amount of $3,156 annually. Also the hardware maintenance on the new Communication Controller is $310 less per year. These savings apply regardless of which vendor's proposal is chosen. III. io Software Support Mandatory Bid Requirements Funds IV. Alternatives Award bid for the purchase of the Communication Controller to IBM for $47,844. Software Support is provided with the alternative to ensure that corrective service and product enhancements are available. Mandatory. Bid Requirements are all met by the bid response in this alternative. 3. Funds are available in Internal Services Retained Earnings. Page 2 B. Reject ail bids for the purchase of the Communications Controller. Software Support would not be available after December 31, 1992. 2. Compliance with Specifications is not a factor in this alternative. 3. Funds would not be expended is this alternative. Recommendation Council concur with Alternative "A", award bid for the purchase of the Communications Controller as submitted by Internationai Business Machines Corporation at a cost of $47,844. Appropriate $47,844 from Internai Services Retained Earnings account to City Information Systems "Other Equipment" account number 006-050-1601-9015 for this purchase. C. Reject all other bids. Respectfully submitted, W. Robert Herbert City Manager Attachment CC: City Attorney Director of Finance Page 3 Bid Tabulation Communication Controller Bid Number 92--7--108 Vendor Federal Meridian MLC Data Group IBM Delivery Days 45 30 60 45 Equipment $54,429.00 $39,000.00 $48,932.00 **$47,844.00 Shipping $0.00 $366.00 $0.00 $0.00 Installation $0.00 $1,044.00 $0.00 $0.00 Training * $8,000.00 $8,000.00 $5,550.00 $0.00 First Year - Maintenance $1,756.00 $1,756.00 $1,756.00 $0.00 Total $64,185.00 $50,166.00 $56,238.00 $47,844.00 * Training costs for Federal Data and Meridian were calculated using cost data supplied by Verhoef Information Packages Inc. in letter dated September 18, 1992. ** This price includes Shipping, Installation, and Training. Maintenance is no cost in the first year because of the one year warranty. Respectfully submitted by, Bid Committee: William Clark, Chairman D. Darwin Roupe ~rchie Harrington/ Scott Cassell Attachment A. MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 2.~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #468B Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to the City of Virginia Beach - Lake Gaston Water Withdrawal Project, was before the Councli of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On motion, duly seconded and adopted, Council concurred in your recommendation. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw pc; Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. Thomas M. Leahy, III, P. E., Water Resources Engineer, City of Virginia Beach, Public Utilities Department, Water Resources Division, Virginia Beach, Virginia 23456-9002 Dr. Allan A. Hoffman, President, Roanoke River Basin Association, P. O. Box 146, Danville, Virginia 24543 Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Roanoke, Virginia October 12, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: City of Virginia Beach's Lake Gaston Water Withdrawal Project I. Background: Dr. Allan Hoffman has made appearances before the Fifth Planning District commission and Roanoke City Council. Requests were made to join the Roanoke River Basin Association with an assessment fee of 10~/capita and/or pass a resolution in opposition to the efforts of Virginia Beach to withdraw 60 million gallons per day (MGD) of water from Lake Gaston. City Council asked for a re~ort of recommendation from this office prior to making a decision and prior to the October 22, 1992 meeting of the Fifth Planning District Commission. II. Current Situation: III. A. Information re~orts are attached, specifically: 1. Letter of transmittal, dated October 1, 1992. 2. Water Supply System Status Re~ort, dated October, 1991. This report explains the problem, investigations, cost estimates and alternatives considered by Virginia Beach. 3. Lake Gaston Pro)ect Briefing Document, dated June 11, 1992. This report explains the efforts made by Virginia Beach and the chronology of the project. B. Other re~orts available for review are: 1. Technical response to the Boyle Engineering Report. 2. Technical response to the Leitner Study. 3. Published rulings of random courts. Conclusions: Virginia Beach has a water supply problem that cannot be solved within their boundaries or by agreements with their adjoining jurisdictions. B. Withdrawal of 60 MGD from Lake Gaston will not place an identifiable burden on Roanoke City. Page 2 IV. city Council take no action on Dr. Hoffman's request of Council and, if a vote is called at the Fifth Planning District Commission, recommend that the City's representatives vote against a resolution in opposition to Virginia Beach's Lake Gaston project. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachments cc: Mr. Wayne Strickland, Executive Director, 5th PDC · ' City of Virginia Beach PUBLIC UTILITIES DEPARTMENT WATER RESOURCES DIVlS;ON (804) 427 8035 MUNICIPAL CENTER V~RG~NIA BEACH //IRGINIA 23456 9002 October 1, 1992 Mr. Kit B. Kaiser Director of Public Utilities City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011 Dear Mr. Kaiser: Pursuant to our telephone call please find a number of briefing documents for the Lake Gaston project. Included are the following: Lake Gaston Project Briefing Document dated June 11, 1992. This is a brief overview of the project including the current status, previous history of the project and a discussion of alternatives. Water Supply System Status Report dated October 1991. This is a report which describes the serious water supply shortage in the City of Virginia Beach. The City of Norfolk has rationed Virginia Beach to no more than 30 mgd on an annual basis. This is exclusive of any drought related reductions. Norfolk has had to restrict the amount of water supply to Virginia Beach to as Iow as 15 mgd in the past. The City's normal unrestricted water demand would be an annual average of 33 mgd. The City is currently under permanent water use restrictions and a limited moratorium on new connections and extensions of the water system. This is the sixth time in the last 15 years which Virginia Beach has had to restrict, ration, or otherwise call on its citizens to artificially reduce water demand. I am aware of no other jurisdiction anywhere that has had such frequent and severe water shortage problems. A Technical Response to the June 1992 Boyle Engineering Report dated July 27, 1992. This report provides a factual and technical rebuttal to a report prepared by Boyle Engineering for the state of North Carolina. Mr. Kit B. Kaiser October 1, 1992 Page 2 A Technical Response to the January 1992 Leitner Study dated March 1992. This is also a technical and factual rebuttal to a report prepared on behalf of the State of North Carolina. Both the Leitner Study and the Boyle report were prepared by North Carolina for use in the Coastal Zone Management Act proceedings which turn on whether or not there are better and more environmentally acceptable alternatives to the Lake Gaston project. North Carolina's position is simple: any other alternative, regardless of its consequences, is better than the Lake Gaston project. North Carolina is advocating alternatives now that it has opposed in the past and will oppose in the future. Published rulings from the Fourth Circuit Court of Appeals in Richmond, Virginia and the Federal District Court in Raleigh, North Carolina. As these judicial opinions demonstrate, the State of North Carolina has never been able to provide any evidence whatsoever for any of its claims of alleged impacts. There is no way that the Lake Gaston project will have any affect on the City of Roanoke. Claims by opponents that the City's project will result in more stringent discharge requirements upstream are illogical and sophomoric. Many jurisdictions upstream and downstream of the proposed withdrawal use the waters of the Roanoke River Basin for water supply. The argument that Virginia Beach's use will somehow trigger more stringent discharge requirements makes no sense. In its local consent agreement with Brunswick County, Virginia Beach agreed not to seek or lobby for any discharge requirements or water quality controls any different than those established for the other waters of the state pursuant to state and federal law. Arguments by opponents that Virginia Beach's project will somehow prevent other projects is not supported by North Carolina's own studies. In June 1991, North Carolina prepared a report entitled "Roanoke River Basin Water Use Investigation" prepared for the North Carolina Striped Bass Study Management Board. That report was North Carolina's best effort to date to document extensive additional water demands in the Roanoke River Basin. Even given the fact that it assumed oenerous growth rates for every possible water use in the Roanoke River Basin, North Carolina was able to justify additional ~ uses of only approximately 70 mgd (in addition to the 60 mgd withdrawal proposed by Virginia Beach) during the next 30 years. If you are familiar with the volumes and flows of the Kerr/Gaston/Roanoke Rapids system, you will know that 130 mgd is totally insignificant even during drought periods. Mr. Kit B. Kaiser October 1, 1992 Page 3 The lowest average monthly flow in the lower Roanoke River since Kerr Reservoir was built is 2,000 cfs. Lower daily flows do occur in the winter but these are strictly for the convenience of hydropower operations and do not relate to hydrologic capability. North Carolina and the RRBA long ago agreed and admitted in court that Virginia Beach's project will ngt affect the FERC mandated minimum daily flows (2,000 cfs in the summer time, 1,000 cfs in the winter time) which are required at Roanoke Rapids Dam. North Carolina's own modeling, as well as that of Virginia Beach, has demonstrated that Virginia Beach's project will not affect the lowest daily or lowest weekly flows in the system. Opponents to the project compare the proposed withdrawal (93 cfs) to Iow daily flows even though the project will not affect those flows. A check of USGS flow records will demonstrate that those Iow daily flows occur sandwiched between days of much higher flow which one would expect as a result of the hydropower peaking operations. The only documented water problem downstream of Roanoke Rapids Dam is flooding. The lowest monthly flow in the lower Roanoke River is 4 times that of the Potomac River or the James River under the same conditions and both those basins have populations far greater than that of the Roanoke. While opponents of the Lake Gaston project have sophisticated and polished arguments, they have never been able to back them up with any specifics, something which would be easy to do if there were any substance to their allegations. I would hope that the City of Roanoke, which is an urban center that has suffered water shortages in the past, would understand Virginia Beach's plight. I would hope that your city would not pass a resolution adverse to the interests of southeast Virginia without at least considering both sides of the issue. Jurisdictions in the Commonwealth of Virginia need to cooperate with each other to solve these and other pressing public problems, not take sides in what is obviously a politically motivated controversy. Sincerely, . Thomas M. Leahy, III, P.E. Water Resources Engineer TML/smm Enclosures CC, Clarence Warnstaff Director of Public Utilities Roanoke Times & World-News, Thursday, Oct, 8, 1992 'US' VS. 'THEM' Water project is simple, but not the politics of it THE PROJECT designed to bring a maximum of 60 million gal- lons a day of fresh water from Lake Gaston to South Hampton Roads is a textbook case of the vast impedi- ments now inherent in realizing any plan touching upon the environ- ment, especially when it requires intergovernmental cooperation. If you wish to learn why Ameri- ca has ceased to be a can-do, low- cost producer, it will pay to study the vicissitudes of the city of Vir- ginia Beach in trying to achieve a relatively simple solution to an en- during water shortage. In view of the importance of South Hampton Roads to the econ- omy of Virginia and the defense of the nation, you might think that state officials would be leading the charge to lift this project off the drawing board. Gov. Douglas Wilder has pten- ly of time to devote to his dream of seeing the Washington Redskins play a handful of home games a year in Alexandria rather than a few miles across the Potomac River -- but precious little time, apparently, for something as significant as as- suring a dependable source of water for the state's fastest-growing cities. Considering some of the boon- doggles sold by the Army Corps of Engineers in cahoots with addled- brained local politicians and gim- let-eyed developers, people are right to be wary. But the Lake Gas- ton project would divert just over 1 percent of the 5 billion gallons of water, on average, flowing each day through the Roanoke River system toward Albemarle Sound and the Atlantic Ocean. The state of North Carolina has been the chief opponent of the projecL but Southside Virginia has also been restless. Considering the modest impact of diverting such a small amount of water, it seems that arguments come down to the customary clam- or against any change that appears to take something from "us" to benefit "them." But who actually owns those 5 billion gallons, originating over a vast riparian system, is another matter. Surely, it doesn't belong ex- clusively to those living within ear- shot of the rippling streams, and several courts have said exactly that. While the legitimate fears of the-local people should be given high priority, the overall good of the commonwealth must be the overriding consideration. One who has tried to point the way toward a solution is Del. Lewis Parlor, D-Mecklenburg. He offered a co~promise, enacted at the 1992 General Assembly, to sanction the diversion of the water, provided that ¥irglnia Beach agrees to pay $1 million a year compensation to 10 Sou. thside communities. This was contingent upon their withdrawing all lawsuits. Virginia Beach agreed to make the payments, but some on the other side refused to accept the bargain. Rep. L. F. Payne of the Southside 5th Congressional Dis- trict has now weighed in against the project. One wonders if L. F. stands for '~Let's Fool'em," because Payne's objections seem nonsensi- cal outside the domain of demagog- ism. He says, for instance, that if Virginia Beach is allowed to with- draw the water, the city will be able "to dictate water-use policy to lo- calities throughout Southside." How exactly the governor and Gen- eral Assembly, not to mention the state Water Control Board, would allow that to happen wasn't speci- fied. Payne's more serious argu- ment, if you can call it that, is that diversion of the water might inter- t~re with future economic develop- ment. Indeed it might, in the year 2392. But does he really believe that, meanwhile, the vast Atlantic requires this tiny drop of excess water more than the people of Hampton Roads? In pouring hundreds of millions into improving U.S. 58 across Southside, the entire state is making an investment in its future. That money is coming mainly from citizens in more populous and af- fluent areas such as Virginia Beach, and I don't hear them complaining. Ironically, 58 terminates at the oceanfront in Virginia Beach, and one of the main arguments used in promoting this massive investment was to tie the weak economy of Southside with the strong economy of Hampton Roads. The $206-million project is it- self not all that complicated. The water would be drawn from Lake Gaston and pass through an 85- mile pipeline with the help of only two pumping stations. Half the length of the pipeline would be on abandoned railway right-of-way, and virtually all the needed proper- ty has been acquired. After studying the issue for nine years, the Corps of Engineers issued a permit in 1984. Of course, that decision only opened the flood- gates of litigation, and appeals to every federal agency that might be able to land a harpoon in the proj- ect. When the U.S. Court of peals upheld the ruling of the lower court validating the construction permit, North Carolina attacked the project under the Coastal Zone Management Act. The National Oceanic and Atmospheric Admin- istration has recently held a hear- ing, and U.S. Secretary of Com- merce Barbara Franklin has promised a decision on this front by the end of the year. It would take this entire news- paper to catalog the milestones in the case, but the conclusion of the U.S. Court of Appeals for the Fourth Circuit in upholding the original permit appears cogent. "There is no longer any controver- sy,'' the judges said, "concerning either the environmental effects on the Roanoke River, or the need for a new supply of water in Virginia Beach, in both absolute terms and relative to the needs of northeast- ern North Carolina." There are doubtless many argu- ments that can be conjured up on the opposing side, but we might measure their significance by the impact the water draw will have on the Kerr Reservoir during periods of drought. While the Kerr nov, fluctuates by as much as 22 feet up and down to control flooding, the proposed water withdrawal would decrease its level by no more than 3 inches in times of drought. The ef- fect on adjoining Lake Gaston would at all times be imperceptible. Ray L. Garland is a Roanoke Times & World-News columnist, MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31214-101292 accepting the bid of Breakell, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Poliution Control Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. t'-'"'x ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. L. Bane Coburn, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. Steven L. Walker, Manager, Water Pollution Control Plant Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. Stanley G. Breakell, President Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24017-0414 Dear Mr. Breakelh I am enclosing copy of Ordinance No. 31214-101292 accepting the bid of Breakell, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw EBC. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. Stephen C. Rossi, President S. C. Rossi & Company, Inc. 1410 16th Street, S. E. Roanoke, Virginia 24014 Dear Mr. Rossi: I am enclosing copy of Ordinance No. 31214-101292 accepting the bid of Breakeli, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control. Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. J. W. Christenbury Vice President Acorn Construction, Ltd. P. O. Box 625 Troutville, Virginia 24175 Dear Mr. Christenbury: I am enclosing copy of Ordinance No. 31214-101292 accepting the bid of Breakell, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2a,011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. Larry G. Conner, Sr., President Aaron J. Conner General Contractor, Inc. P. O. Box 6068 Roanoke, Virginia 24017 Dear Mr. Conner: I am enclosing copy of Ordinance No. 31214-101292 accepting the bid of Breakell, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control. Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #27 Mr. B. P. Knowles Vice President/Treasurer H. Hamner Gay & Co., Inc. P. O. Box 11908 Lynchburg, Virginia 24503 Dear Mr. Knowles: I am enclosing copy of Ordinance No. 31214-101292 accepting the bid of Breakell, Inc., in the total amount of $141,795.00, for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, as more particularly set forth in a report of the City Manager under date of October 12, 1992. Ordinance No. 31214-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA, The 12th day of October, 1992. No. 31214-101292. AN ORDINANCE accepting the bid of Breakell, Inc., for alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Breakell, Inc, in the total amount of $141,795.00, for the alterations to Nos. 1, 4 and 9 Aeration Basins at the Water Pollution Control Plant, as more particularly set forth in the October 12, 1992 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia October 12, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Alterations to Nos. 1, 4, & 9 Aeration Basins Water Pollution Control Plant Roanoke, Virginia Job No. 19-92A I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Citizens' Request for Service City Engineer Construction Cost Technician Manager, Water Pollution Control Plant Roanoke, Virginia October 12, 1992 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Alterations to Nos. 1, 4, and 9 Aeration Basins Water Pollution Control Plant Roanoke, Virginia Job 19-92A II. Backqround: City Council, at its September 28, 1992 meeting, publicly opened and read aloud the bids received for Alterations to Nos. 1, 4, and 9 Aeration Basins at the Water Pollution Control Plant. Five (5) bids were received with Breakell, Inc. submitting the low bid in the amount of $141,795.00 and 200 consecutive calendar days. Work consists of the replacement of the air delivery system in the Aeration Basins. Air is delivered to provide oxygen to support the biological treatment process of raw sewage digestion. Current air application system requires about three times as much air supply to get the same amount of air into the raw sewage as the new system. This contract also includes about 2,000 feet of 3" stainless steel pipe cooling system for the 1,700 horsepower blower engine(s). Issues in order of importance are: Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundinq for the project. D. Time of completion. Page 2 III · IV. Alternatives are: Award a lump sum contract to Breakell, Inc., in the amount of $141,795.00 and 200 consecutive calendar days for Alterations to Nos. 1, 4, and 9 Aeration Basins and the Cooling System in Basin No. 1 at the Water Pollution Control Plant in accordance with the contract documents as prepared by the Office of City Engineer. Compliance of the bidders with the requirements of the contract documents was met. Amount of the low bid of $141~795.00 is acceptable. Last year's contract was $99~250.00 for similar work and other tasks but did not include the stainless steel cooling system. Funding for this project is available in the Sewage Maintenance Account Number 003-056-3155-2048. A total amount of $321,000.00 was approved in FY 93 budget for maintenance of Sewage Plant Equipment. 4. Time of completion is acceptable. B. Do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents would not be an issue. Amount of the low bid would probably change if re-bid at a later date. 3. Funding would not be encumbered at this time. Time of completion would be extended. The cooling system for the blower engine is urgently needed and would be the first basin to be emptied so construction could be as soon as possible. Recommendation is that City Council take the following action. A. Concur with the implementation of Alternative 'A'. Page 3 Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Breakell, Inc. of Roanoke, Virginia, for Alterations to Nos. l, 4, and 9 Aeration Basins at the Water Pollution Control Plant in accordance with the contract documents as prepared by the Office of City Engineer in the amount of $141~795.00 and 200 consecutive calendar days. Fundinq is available in Sewage Maintenance Account Number 003-056-3155-2048 as follows: Contract Amount Project Contingency $141,795.00 7~205.00 TOTAL PROJECT AMOUNT $149,000.00 Reject the other bids received. Respectfully submitted, William White, Sr. ,/Chairman William F. Clark 'Kit B. Kiser WW/LBC/mm Attachment: Tabulation of Bids cc: City Attorney Director of Finance City Engineer Manager, Water Pollution Control Plant Citizens' Request for Service Construction Cost Technician TABULATION OF BIDS ALTERATIONS TO NOS. 1, 4, AND 9 AERATION BASINS WATER POLLUTION CONTROL PLANT ROANOKE, VIRGINIA JOB NO. 19-92A Bids opened before City Council on September 28, 1992 at 2:00 p.m. BIDDER I LUMP SUM I # DAYS I BOND Breakell, Inc. $141,795.00 200 YES Acorn Construction, Ltd. $144,800.00 --- YES Aaron J. Conner General Contractor, Inc. $145,272.00 90 YES S. C. Rossi & Company, Inc. $179,480.00 180 YES H. Hamner Gay & Co., Inc. $234,000.00 150 YES Engineer's Estimate: $115,000.00 (Estimate did not include s/s cooling system which was estimated at $25,000.00 for a total of $140,000.00) William White, Sr~., Chairman William F. Clark Office of City Engineer Roanoke, Virginia October 12, 1992 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21.5 Church Avenue, S.W., Room 4.56 Roanoke, Virginia 24011 Telephone: (703) 981-2.541 SANDRA H. EAKIN Deputy City Clerk October 14, 1992 File #60-5-18-184-467 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, October 12, 1992, Ms. Brenda F. Bland addressed Council on behalf of a group of school crossing guards and requested that the per post time compensation of school crossing guards be increased from $5.22 to $7.50. On motion, duly seconded and adopted, the matter was referred to you for review. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Brenda F. Bland, 1223 Tompkins Avenue, S. E. Roanoke, Virginia 24014 ' MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 15, 1992 File #15-207 Mr. Sam H. McGhee, III 411 Cassell Lane, S. W. Roanoke, Virginia 24014 Dear Mr. McGhee: I am enclosing copy of Resolution No. 31215-101292 reappointing you as a Director of the Industrial Development Authority of the City of Roanoke, for a term of four years commencing October 21, 1992, and ending October 20, 1996. Resolution No. 31215-101292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1992. Enclosed you will find a Certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. W. Bolling Izard, Chairperson, Industrial Development Authority, P. O. Box 2470, Roanoke, Virginia 24010 Ms. Margaret C. Baker, Secretary, Industrial Development Authority, c/o Roanoke Regional Chamber of Commerce, 310 First Street, S. W., Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twelfth clay of October, 1992, SAM H. MCGHEE, III, was reappointed as a Director of the Industrial Development Authority of the City of Roanoke, for a term of four years commencing October 21, 1992, and ending October 20, 1996. Given under my hand and the Seal of the City of Roanoke this fourteenth day of October, 1992. City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of October, 1992. No. 31215~101292. VIRGINIA, A RESOLUTION reappointing a Director of the Development Authority of the City of Roanoke, to fill year term on its Board of Directors. Industrial a four (4) WHEREAS, the Council is advised that the term of office of a Director of the Industrial Development Authority of the City of Roanoke, Virginia, expires on October 20, 1992; WHEREAS, S15.1-1377 o~ the Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Sam H. McGhee, III, is hereby reappointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, ~or a term of four years commencing on October 21, 1992, and expiring on October 20, 1996, to fill a vacancy created by the expiration of the term of office of said member on the Board occurring on October 20, 1992. ATTEST: City Clerk.