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Home My WebLink AboutCouncil Actions 11-02-92MUSSER (31224) REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL November 2, 1992 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call. Vice-Mayor Fitzpatrick and Council Member Harvey were absent. The Invocation was delivered by The Reverend Nicholas G. Bacalis, Pastor, Holy Trinity Orthodox Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. 2. CONSENT AGENDA (APPROVED 5-0) C-1 C-2 C-3 ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. A communication from Mayor David A. Bowers transmitting voter registration information provided by Ms. Shelva S. Painter, City Registrar. RECOMMENDED ACTION: Receive and file. A list of items pending from July 10, 1978, through October 26, 1992. RECOMMENDED ACTION: Receive and file. 2 C-4 Qualification of Mr. Sam H. McGhee, III, as a Director of the Industrial Development Authority of the City of Roanoke for a term of four years commencing October 21, 1992, and ending October 20, 1996. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. I4EARING OF CITIT:F. NS UPON PUBLIC MATI'ERS: Request to address Council with regard to services provided to citizens of the City of Roanoke by Mental Health Services of the Roanoke Valley. Dr. Cheil W. Hartman, Spokesperson. Received and filed. 4. PETmONS AND COMMUNICATIONS: ao A communication from the Roanoke City School Board recommending appropriation of $5,000.00 for the Vocational Education Teen Mothers program to provide child care for students enrolled in the Teen Parents Employability Development Class. Adopted Budget Ordinance No. 31224-110292. (5-0) 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: A report with regard to the Roanoke City Police Department Accreditation program. Received and filed. 3 2. A report with regard to the 1992 Leaf Collection program. Received and filed. ITEMS RECOMMENDED FOR ACTION: A report recommending transfer of $47,001.00 from the Sanctuary - Crisis Intervention Center general fund budget to the Sanctuary - Family Oriented Group Home (FOGH) grant budget to provide for continued operation of the Family Oriented Group Home Program. Adopted Budget Ordinance No. 31225-110292. (5-0) A report recommending execution of a Contract for Services with the State Health Department for operation of the local Health Department in the City of Roanoke. Adopted Resolution No. 31226-110292. (5-0) w A report recommending execution of Real Estate Options with owners of properties selected for the Homeownership Assistance Program, located at 1519 Hanover Avenue, N. W., 401 Gilmer Avenue, N. W., 1026 Patterson Avenue, S. W., 2001 Melrose Avenue, N. W., 1528 Orange Avenue, N. W., 3846 Long Meadow Avenue, N. W., 1523 Rorer Avenue, S. W., and 1002 Stewart Avenue, S. E. Adopted Ordinance No. 31227-110292. (5-0) Mr. White requested that Council Members be furnished with before and after photographs of houses which are included as a part of the abovedescribed program. A report recommending approval of Community Development Block Grant loans to certain individuals under the Homeownership Assistance Program. Adopted Ordinance No. 31228-110292. (5-0) 4 A report recommending award of engineering services contracts to Anderson and Associates, Inc., and Mattern & Craig, Inc., to provide professional services in connection with the implementation of a Sewershed Flow Monitoring Program and Remediation Project Conceptual Design. Adopted Budget Ordinance No. 31229-110292 and Resolution No. 31230-110292. (5-0) DIRECTOR OF FINANCE: 1. A financial report for the month of September, 1992. Received and filed. 6. REPORTS OF COMMITrEES: ao A report of the Water Resources Committee recommending certain restrictions relating to the use of Carvins Cove Reservoir for public boating and fishing. Council Member Elizabeth T. Bowles, Chairperson. Adopted Budget Ordinance No. 31231-110292, Ordinance No. 31232- 110292 and Resolution No. 31233-110292. (5-0) A report of the Water Resources Committee recommending dedication of a public utility easement along the westerly side of a City-owned lot located on the southwest corner of Fifth Street and Shenandoah Avenue, N. W., identified as Official Tax No. 2014008, to permit the installation of Norfolk & Western primary electric distribution lines. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 31234 on first reading. (5-0) 5 Co A report of the Water Resources Committee recommending execution of a conditional permit allowing encroachment of a portion of a planter associated with the Norfolk Southern building into the right-of-way of Franklin Road, S. E. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 31235 on first rea_ding. (5--0) 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: CERTIFICATION OF EXECUTIVE SESSION. (5-0) Reappointed W. W. S. Buffer, III, Harold S. 7.immerrnan, James L. Phillips, Stephen A. Mancuso and Richard I. Huddleston to the City of Roanoke Transportation Safety Commission. Appointed James W. Stephens to the Roanoke Civic Center Commission. David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 R~anoke, Virginia 24011 -1594 Telephone: (703) 981-2444 November 2, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB: se David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 November 2, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wanted to share with you the successful voter registration information provided to me by our Registrar, Shelva Painter. This will be an exciting election and it appears that Roanokers will be voting on Election Day in record numbers. That's terrific Sincerely, David A. Bowers Mayor DAB: sw Erie o pc: Ms. Shelva Painter, City Registrar RECEIV L' MAYOt-{'S ©i-,i, ;C:,' OFFICE OF THE GENERAL REGISTRAR October 20, 1992 Shelva $, Painter Registrar Mayor David A. Bowers City of Roanoke Roanoke, Virginia Dear Mayor Bowers: I knew you would be interested in our registration statistics since you were so supportive during our registration drive this year. The following figures are totals as of October 3, 1992: 42,915 - 5,715 - 1,363 - 1,812 - 303 - Total registered voters on October 3, 1992. This figure could fluctuate with last minute deletes and adds but will not change sub- stantially. Newly registered voters since January 1. Transfers to Roanoke City from other Virginia localities since January 1. Newly registered voters during the month of October. Transfers to Roanoke City from other Virginia localities during the month of October. We registered over 1,000 persons on the last day of registration which put us over the 1988 total of 42,570. The next order of business is to get people out to vote. In 1988 had a 77.5% total voting and we're hoping to top that figure this year also. we Thanks again for your support and I hope you will let me know if you have any suggestions or comments. Sincerely, Room 109 Municipal North 215 Church Avenue, S. W., Roanoke, Virginia 24011 (703) 981-2281 P. O. Box 1095, Roanoke, Virginia 24005 Pending Items from July 10, 1978 through October 26, 1992 Referral Date 7/10/78 8/12/91 8/12/91 2/3/92 Referred To City Manager City Manager Director of Finance City Manager City Attorney Roanoke City School Board Item Mayor's 1978 State of the City Recommendation No. 11 (Development of a hotel on Mill Mountain.) Mayor's 1991 State of the City Recommendation No. 4 that the necessary steps be taken to reduce the real estate tax rate from $1.25 per $100.00 of assessed value to $1.20 per $100.00 of assessed value during the next five years. Remarks of Mr. Ted H. Key, Director of the Northwest Revitalization Corporation, with regard to consideration of a measure prohibiting the owners of motels or other living facilities from renting rooms to the general public when other portions of the same facility are being used by prisoners on work release, parole or half- way house. Matter of possession of firearms on school property. Pending Items from July 10, 1978 through October 26, 1992 Referral Date Referred To Item 2/10/92 City Attorney Request to study the matter of regulating the sale of "look- alike" weapons. 6/22/92 City Manager City Attorney Commissioner of Revenue Matter of increasing the total combined income of any elderly or disabled property owner claiming real property tax exempt status from $22,000.00 to $26,000.00, and increasing the first $4,000.00 of income of each relative, other than the spouse of the owner, who is living in the dwelling, to $4,750.00. 9/9/92 City Manager Request to review inequities in the City's Pay Plan, including the cost of implementing two longevity steps for long-term City employees by January 1, 1993. 9/9/92 Director of Finance Request to provide information with regard to the cost of reducing the number of years to become vested in the City's pension plan from ten to five. 2 Pending Items from July 10, 1978 through October 26, 1992 Referral Date Referred To Item 9/28/92 10/12/92 10/12/92 City Manager City Planning Commission City Manager Request to investigate traffic flow and traffic control measures at certain intersections in the City. Remarks with regard to the issue of demolition of buildings as related to economic development, as well as the City's beautification efforts and its impact on downtown Roanoke and adjoining neighborhoods. Request to report to Council during fiscal year 1993-94 budget study with regard to the City's taxing authority relative to surface parking lots. 3 Pending Items from July 10, 1978 through October 26, 1992 Referral Date 10/12/92 10/26/92 10/26/92 Referred To City Manager Wm. White, Sr., Chairman Wm. F. Clark Kit B. Kiser City Manager Item Request to increase the per post time compensation of school crossing guards from $5.22 to $7.50. Bids for handicapped compliance at Southeast Action Forum (Old Fire Station No. 6) and Villa Heights Recreation Center. Request to report to Council with regard to the City's practice of waiving certain rental fees at the Roanoke Civic Center for organizations utilizing the facility in the name of charity. 4 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #15-207 Mr. W. Bolling Izard, Chairperson Industrial Development Authority P. O. Box 2470 Roanoke, Virginia 24010 Dear Mr. Izard: This is to advise you that Sam I~l. McGhee, III, has qualified as a Director of the Industrial Development Authority of the City of B. oanoke, for a term of four years commencing October 21, I992, and ending October 20, I996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sw pc: Ms. Margaret C. Baker, Secretary, Industrial Development Authority, c/o Roanoke Regional Chamber of Commerce, 310 First Street, S. W., Roanoke, Virginia 24011 0-2 Oath or Affirmation of OffiCe.r, Statz o~ Virginia, ~i~/ o~ Roanoke, to.wi~: I, Sam H. McGhee, III ., do solemnly swear (or a~m) that I will support the Constitution of the United States, and the Constitution of the State of Virginin, and that I will fnithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke, for a term of four years commencing October 21, 1992, and ending October 20, 1996. according to the best of my ability. So help me God. Subscribed and sworn to before me, this c~ cia of , Deputy Clerk October 26, 19%% Q~ 29 ~0L55 The Honorable Mayor and Members of Roanoke City Council Office of City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Dear Mrs. Bowles and Gentlemen: At Mayor Bower's suggestion we request to be re- scheduled to present our report to Roanoke City Council on Monday, November 2 at ~ p.m. Cheri W. Hartman, a member of the Board of Direc- tors, and a resident of Roanoke City, Thomas Chapman, Director of Administration, and I will be present. Lynelle Harden, a resident of Roanoke City, will also be present, and will give a brief report from the point of view of a consumer. Sincerely, Executive Director cc: Cheri Hartman, Ph.D. Lynelle Harden Thomas Chapman Mr. W. Robert Herbert Mr. James D. Ritchie MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY - Executive Offices 301 Elm Avenue, SW. Roanoke, Virginia 24016-4026 * (703) 345-9841 FAX (703) 342-3855 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY CITY OF~ PROGRESS REPORT - FY92 DURING THIS PAST FISCAL YEAR, $306,588 OF ROANOKE CITY'S TAX DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO PROVIDE $5,572,176 OF SERVICE TO THE CITIZENS OF ROANOKE CITY. THIS AMOUNTS TO $19 WORTH OF SERVICES FOR EACH TAX DOLT.AR EXPENDED. PROGRAMS DURING THE PAST FISCAL YEAR (JULY, 1991 - JUNE, 1992) PROVIDED SERVICES TO PERSONS WITH MENTAL RETARDATION, PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ABUSE, AND MENTAL ILLNESS. PREVENTION AMD EARLY INTERVENTION SERVICES WERE ALSO PROVIDED TO PERSONS AT-RISK FOR MENTAL ILLNESS, MENTAL RETARDATION, AMD PROBLEMS ASSOCIATED WITH DRUG AND ALCOHOL ABUSE. THE MENTAL RETARDATION DIVISION PROVIDES A COMPREHENSIVE SYSTEM OF QUALITY COMMUNITY SUPPORT SERVICES THAT ARE RESPONSIVE TO PERSONS WITH MENTAL RETARDATION, THEIR FAMILIES, AND THE COMMUNI- TY. DURING THE PAST YEAR WE PROVIDED SERVICES TO 686 ROANOKE CITY CITIZENS. THESE SERVICES INCLUDED: EMERGENCY SERVICES AVAILABLE 24 HOURS PER DAY, SEVEN DAYS PER WEEK WHICH PROVIDE CRISIS INTERVENTION, STABILIZATION, AND REFERRAL ASSISTANCE OVER THE TELEPHONE OR FACE-TO-FACE CASE MANAGEMENT SERVICES TO ASSURE IDENTIFICATION OF AND OUTREACH TO POTENTIAL CLIENTS AND CONTINUITY OF CARE BY ASSESSING, PLANNING WITH, LINKING, MONITORING, AND ADVOCATING FOR CLIENTS IN RESPONSE TO THEIR CHANGING NEEDS DAY SUPPORT SERVICES WHICH PROVIDE PLANNED PROGRAMS TO INCLUDE SHELTERED EMPLOYMENT, ADULT DEVELOPMENTAL SERVICES, SUPPORTED EMPLOYMENT, AND EDUCATION/RECREATION O RESIDENTIAL SERVICES WHICH PROVIDE OVERNIGHT CARE IN CONJUNCTION WITH AN INTENSIVE TREATMENT OR TRAINING PROGRAM (I.E. INTERMEDIATE CARE FACILITY OR GROUP HOME) OR SUPPORTIVE SERVICES TO ASSIST CLIENTS IN LOCATING OR MAINTAINING RESIDENTIAL SETTINGS (I.E. RESPITE SERVICES) O EARLY INTERVENTION SERVICES TO PROVIDE EDUCATION AND TRAINING TO DEVELOPMENTALLY DELAYED INFANTS (0-2 YEARS OF AGE) AND THEIR PARENTS. THE INTERVENTION IS DESIGNED TO REDUCE THE HANDICAPPING CONDITION. THE COMMUNITY MEDICAID INITIATIVE HAS BEEN SUCCESSFULLY IMPLEMENTED. BY SECURING MEDICAID-FUNDED CASE MANAGEMENT SERVICES THE DIVISION REPLACED STATE FUNDS WITH REIMBURSEMENT FROM THE MEDICAID PROGRAM. THE SERVICES REIMBURSED BY MEDICAID PROVIDE THOROUGH ASSESSMENT, LINKAGE WITH NEEDED SERVICES, AND DEVELOPMENT OF PROGRAMS THAT ASSIST PERSONS WITH MENTAL RETARDATION TO PARTICIPATE MORE SUCCESSFULLY IN THEIR COMMUNITIES. IN ADDITION, QUALITY ASSURANCE FOR DAY HEALTH AND REHABILITATION SERVICES HAS BEEN INCREASED BY INCLUSION UNDER LICENSURE REQUIREMENTS OF THE DEPARTMENT OF MENTAL HEALTH, MENTAL RETARDATION, AND SUBSTANCE ABUSE SERVICES. THIS DAY SUPPORT SERVICE IS OPERATED BY ARC-ROANOKE/CHD INDUSTRIES THROUGH CONTRACT WITH MHSRV. THE MEDICAID WAIVER INITIATIVE ALLOWS INDIVIDUALS WHO ARE ELIGIBLE TO BE SERVED IN INSTITUTIONS TO RECEIVE THEIR SPECIALIZED SERVICES IN COMMUNITY SETTINGS. RESIDENTIAL TRAINERS ARE AVAILABLE TO PROVIDE TRAINING, ASSISTANCE, AND SUPERVISION THAT MAINTAINS OR IMPROVES THE INDIVIDUAL'S HEALTH, DEVELOPMENT, AND PHYSICAL CONDITION. SIX FAMILIES RECEIVED ASSISTANCE FROM THE FEDERAL BLOCK GRANT FOR CHILD CARE FOR CHILDREN WITH SPECIAL NEEDS THIS YEAR. THIS PROGRAM EXPANDED FAMILY SUPPORT SERVICES BY PROVIDING GRANT FUNDS TO PURCHASE DAY CARE SERVICES FOR CHILDREN WITH SPECIAL NEEDS WHILE THEIR PARENTS ARE WORKING OR RECEIVING JOB-RELATED TRAINING. PRIORITY IS GIVEN TO VERY LOW-INCOME FAMILIES. TWENTY NEW FAMILIES WERE REGISTERED FOR RESPITE SERVICES THROUGH THE SHORT-TERM CARE PROGRAM FOR FY'92, AND TWENTY-THREE NEW FAMILIES WERE ELIGIBLE FOR FINANCIAL ASSISTANCE THROUGH THE FAMILY SUPPORT PROJECT. THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES SERVICES TO PREVENT THE DEVELOPMENT OF SUBSTANCE ABUSE AND TO PROMOTE THE RECOVERY OF INDIVIDUALS WITH ALCOHOL AND OTHER DRUG ADDICTIONS OR DEPENDENCIES. IN THE PAST YEAR, 1678 CITIZENS OF THE CITY OF ROANOKE RE- CEIVED EARLY INTERVENTION, COUNSELING, DETOXIFICATION, OR RESIDENTIAL SERVICES FOR ADDICTION OR OTHER SUBSTANCE ABUSE PROBLEMS. IN ADDITION THERE WERE 4,874 SUBSTANCE ABUSE PREVENTION CONTACTS MADE THROUGH THE PREVENTION PLUS PROGRAMS. THESE SERVICES INCLUDE: O OUTPATIENT SERVICES - PROVIDING COMPREHENSIVE TREATMENT SERVICES TO DRUG AND ALCOHOL DEPENDENT PERSONS AND THEIR FAMILIES 2 O MEDICAL/SOCIAL DETOXIFICATION - PROVIDING A TEN-BED, COMMUNITY-BASED DETOXIFICATION PROGRAM UNDER MEDICAL SUPERVISION FOR PERSONS WITH ALCOHOL AND OTHER DRUG PROBLEMS O PRII~RY CARE SERVICES O O O - PRIMARY CARE UNIT. A SHORT TERM RESIDENTIAL PROGRAM OF ALCOHOL/DRUG EDUCATION AND A TRANSITION TO A MORE INTENSIVE TREATMENT SETTING, OR TO THE COMMUNITY WITH AFTERCARE SERVICES - ~, A SIXTEEN BED THERAPEUTIC COMMUNITY ENVIRONMENT PROVIDING INDIVIDUAL AND GROUP COUNSELING AS WELL AS CASE MANAGEMENT FOR UP TO SIXTEEN WEEKS HEGIRA HOUSE - PROVIDING A THERAPEUTIC COMMUNITY TREATMENT PROGRAM FOR ADULTS WITH SEVERE SUBSTANCE ABUSE PROBLEMS SUPPORTED LIVING ARRANGRNRNTS - PROVIDING A DRUG AND ALCOHOL-FREE ENVIRONMENT TO FACILITATE A TRANSITION BACK TO THE COMMUNITY FROM HEGIRA AND MULTI-LODGE PREVENTION/EARLY INTERVENTION - PROMOTING A COMMUNITY NORM OF NON-TOLERANCE OF ALCOHOL AND OTHER DRUG ABUSE, TO INCREASE AWARENESS OF DRUG AND ALCOHOL ABUSE, AND TO PROVIDE PROGRAMMING TO DETER FIRST USE AND DEVELOPMENT OF ABUSE PATTERNS OF SPECIAL NOTE: PROJECT LINK, AN INTERAGENCY PROJECT WITH MHSRV, WAS INITIATED AND BEGAN TO COORDINATE SERVICES TO PERINATAL SUBSTANCE ABUSERS AND THOSE AT RISK FOR PERINATAL SUBSTANCE ABUSE. PROJECT LINK CLIENTS ARE RECEIVING SERVICE PRIORITY IN DETOXIFICATION, RESIDENTIAL, AND OUTPATIENT SERVICES. ADOLESCENTS IN NEED OF RESIDENTIAL SERVICES FOR DETOXIFICATION AND STABILIZATION RAVE BEEN PROVIDED THESE SERVICES THROUGH BED PURCRASE AT NON PROFIT RESIDENTIAL CENTERS IN VIRGINIA. THE BED CAPACITY FOR MULTI-LODGE RAS BEEN INCREASED TO EIGHTEEN, MAKING 730 ADDITIONAL BED DAYS OF TREATMENT AVAILABLE TO ADULT CLIENTS IN THE MHSRV CATCHMENT AREA. IN COOPERATION WITH DISTRICT 15 PROBATION AND PAROLE, AN INTENSIVE OUTPATIENT SERVICES PROGRAM RAS BEEN DEVELOPED TO SERVE INDIVIDUALS ON INTENSIVE SUPERVISION THROUGH PROBATION AND PAROLE. PREVENTION, OUTPATIENT, AND PROJECT LINK STAFF WERE INVOLVED IN THE PROVISION OF A RATTER OF SUBSTANCE (AMOS) TRAINING TO NURSES, EDUCATORS, AND OTHERS IN OUR SERVICE AREA. PREVENTION STAFF AGAIN COORDINATED THE GRAND FINALE FOR THE AFTER-PROM PARTIES IN OUR AREA, THROUGH COOPERATION WITH RAYSAC. THROUGH SPECIAL SUPPORT FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT, ADOLESCENTS IN NEED OF RESIDENTIAL SERVICES FOR DETOXIFICATION AND STABILIZATION ARE ABLE TO RECEIVE THESE SERVICES THROUGH PURCHASE OF BED DAYS AT NON PROFIT RESIDENTIAL CENTERS IN VIRGINIA. WITH THE COOPERATION AND SUPPORT OF THE SHERIFF'S DEPARTMENT, A NEW JAIL SERVICE WAS INITIATED. ALPHA-NEW BEGINNINGS IS A MODIFIED THERAPEUTIC COMMUNITY OPERATING IN THE ROANOKE CITY JAIL. THROUGH SPECIAL FUNDING BY THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, A NEW PREVENTION SPECIALIST POSITION WAS ESTABLISHED. THIS PREVENTION SPECIALIST WILL BE DEVOTED TO PREVENTION PROGRAMMING IN THE PUBLIC HOUSING COMMUNITIES IN ROANOKE. T~ MENTAL HEALTH DIVISION PROVIDES AN ARRAY OF SERVICES TO ADULTS WITH SERIOUS MENTAL ILLNESS, EMOTIONALLy DISTURBED CHILD- REN AND ADOLESCENTS, AND THE MEDICALLY INDIGENT. THE SERVICES OF THE DIVISION WERE PROVIDED TO 2,306 CITIZENS OF THE CITY OF ROANOKE DURING THIS PAST YEAR. IN ADDITION 2,613 CONTACTS WERE MADE WITH ROANOKE CITY RESIDENTS THROUGH MENTAL HEALTH PREVENTION SERVICES. THESE SERVICES TO CHILDREN, ADOLESCENTS AND THEIR FAMILIES AND ADULTS INCLUDE: O EMERGENCY AND ONGOING OUTREACH - CRISIS INTERVENTION AND ODTKEACH TO CONSUMERS OF MENTAL HEALTH SERVICES; INCLUDES INTENSIVE IN-HOME SERVICES, OUTREACH TO GERIATRIC ADULTS, HOMES FOR ADULTS, AND ADULT PROTECTIVE SERVICES O CASE MANAG~E~ AND ~ - COMPREHENSIVE SERVICES: INCLUDES ASSESSMENT, INDIVIDUALIZED CASE PLANS, AND SPECIFIC SERVICES SUCH AS MEDICATION MANAGEMENT, PSYCHOTHERAPY AND ADVOCACY O CRISIS ~ - 24-HOUR CRISIS INTERVENTION FOR PERSONS EXPERIENCING EXTREME EMOTIONAL STRESS 0 PSYCHIATRISTS PROVIDE EVALUATION, MEDICATION, SERVICES AS CONSULTANTS TO THE TREATMENT TEAMS - COMMUNITY AND FOLLOW-UP O ~ ~, TEACHING LIVING SKILLS WHICH PROMOTE INDEPENDENCE, PEER SUPPORT, AND INTEGRATION INTO THE COMMUNITY 4 O O ~ SERVICES - TREATMENT FOR SERIOUSLY E~OTIONALLY DISTURBED CHILDREN, AGES 5 - 12, IN A COMMUNITY SETTING; FULL SUPPORTING SERVICES TO ADULTS LIVING INDEPENDENTLY ~ ~ - TRAINING AND CONSULTATION WITH PROFESSIONALS IN NON-MENTAL HEALTH SETTINGS, AS A METHOD FOR PREVENTING EMOTIONAL DISORDERS IN CHILDREN AND 2tDOLESCENTS; INCLUDES PARENTING EDUCATION, SOCIAL PROBLEM-SOLVING SKILLS, AND PEER HELPING DAY ~TMENT - SERVICES PROVIDED DURING AND IMMEDIATELY FOLLOWING TYPICAL SCHOOL HOURS FOR CHILDREN AND ADOLESCENTS, INCLUDES GROUPS, INDIVIDUAL AND FAMILY COUNSELING, PARENT EDUCATION AND SUPPORT, ADJUNCTIVE THERAPIES AND ACADEMIC INSTRUCTION WE RAVE COMPLETED THE FIRST FULL YEAR OF PARTNERSHIP ACTIVITIES WITH LUTHERAN FAMILY SERVICES, WHICH RAS EXPANDED OUR CAPACITY AND AGE RANGE FOR SPECIAL EDUCATION AND THERAPEUTIC DAY TREAT- MENT FOR SERIOUSLY EMOTIONALLY DISTURBED CHILDREN AND ADOLES- CENTS. MENTAL HEALTH SERVICES FUNDS A FULL TIME CASE MANAGER POSITION FOR THE FOCUS PROJECT IN ROANOKE CITY, AND WE CONTINUE TO RAVE STAFF AT ALL LEVELS INVOLVED IN INTERAGENCY TEAMS, FROM OUR EXECUTIVE DIRECTOR TO LINE STAFF. WE NEGOTIATED CONTINUATION FUNDING FOR THE BED PURCRASE AGREEMENT, WHICH OFFERS CRISIS STABILIZATION IN THE COMMUNITY FOR ADOLESCENT RESIDENTS OF SANCTUARY AND THE YOUTH HAVENS. WE RAVE BEEN REGRANTED INTERAGENCY FUNDS FOR A CASE CONTINUE HER WORK COORDINATING THE ACTIVITIES OF SCRIPTION TEAMS IN THE CATCHMENT AREA. MANAGER TO ALL PRE- ROANOKE MEMORIAL HOSPITAL'S PSYCHIATRIC SERVICES AND MENTAL HEALTH SERVICES' MENTAL HEALTH AND SUBSTANCE ABUSE PROGRAMS CONTINUE A SUCCESSFUL COLLABORATION TO PROVIDE EVALUATION AND ASSESSMENT FOR OUR CLIENTS. A TEAM OF PROFESSIONALS MEETS DAILY WITH THE CLIENT TO IDENTIFY PROBLEMS AND SET TREATMENT GOALS. ON THE ATTACHED CF~RT IS A MORE DETAILED BREAKDOWN OF OUR SERVIC- ES TO THE RESIDENTS OF THE CITY DURING FISCAL YEAR 1991. 5 IO/26/~2 MHSRV DIRECTLY FUNDED PROGRAMS FY-92 PERFORMANCE REPORT CITY OF ROANOKE Unduplicated Units of Value of Client Count Service Service MENTAL HEALTH Outpatient Services Case Management Clubhouse Emergency Services Child & Adolescent Day Treatment Children's Center MH Subtotal MENTAL RETARDATION Counseling and Life Skills Center Work Activities Adult Development Supported Employment Read Road Niagara Road Hazelridge ICF/MR Me]rose MR/ED Residential Respite Short Term Care College for Living MR Subtotal SUBSTANCE ABUSE New Directions Community SA Services Detoxification Center Primary Care Unit Multi-Lodge Hegira House Supervised Apartments Project Link SA Subtotal 570 8,468 hours $453,966 830 17,184 hours $787,909 97 5,106 days $245,015 759 3,440 hours $148,032 40 3,274 days $394,574 10 1,387 days $229,857 2,306 38,859 mixed $2,259,353 units 420 7,455 hours $296,819 59 6,703 days $136,676 13 2,812 days $163,581 25 1,412 hours $60,601 5 1,452 days $116,302 3 825 days $63,845 7 2,153 days $340,323 2 732 days $146,062 10 67 days $39,021 86 8,194 hours $77,474 ....... 5~6 ~ hours $27,309 686 32,551 mixed $1,468,013 units 624 11,449 hours $521,698 246 1,884 hours $64,250 460 2,040 days $428,706 213 4,391 days $154,508 60 5,002 days $222,072 34 3,485 days $234,230 8 1,368 days $21,346 33 1,125 hours $55,039 1,67~ 30,744 mixed $1,701,849 units ........ Cp~ta~s __U__ni.ts PREVENTION MH Prevention Services 2,613 2,719 SA Prevention Plus 4,874 2,688 Prevention Subtotal 7,487 5,407 hours $162,524 hours 9160,437 hours $322,961 TOTAL mixed 12,157 107,561 units $5,752,176 FY-92 Local Share Service/Local Dollar - - $306,588 - - $19 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #60-467 · James D. Grisso .eting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31224-110292 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $5,000.00, in connection with the Vocational Education Teen Mathers program to provide child c~ for students enrolled in the Teen Paints Employabllity Development Class. Ordinance No. 31224-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. W. Robert Herbert, City Manager Mr. Finn D. Pincus, Chairperson, Roanoke City School Board Dr. Frank P. Tota, Superintendent of Schools Mr. Richard L. Kelley, Exe¢~utive for Business Affairs a~d Clerk of the Board Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of November, 1992. No. 31224-110292. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ~ions Education Vocational Education Teen Mothers 1992-93 Revenue $ 28,355,634 (1) ..... 5,000 Education Vocational Education Teen Mothers 1992-93 (2) ..... 1) Contracted Child Care (035-060-6436-6138-0381) $5,000 2) Federal Grant Receipts (035-060-6436-1102) 5,000 $ 28,355,634 5,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKI~. VA. November 2, 1992 '92 OOT 29 / 9:31 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance School Board Request for the Appropriation of Grant Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the Grant Fund. The grant is funded with 100% federal funds. I recommend that you concur with this request of the School Board. ~ir~t~nance JDG:pac Attachments '~0 Finn D. Pincus. Chairman Charles W. Day, Vice Chairman Marilyn C. Curtis /.-Roanoke, City School Board C. Nelson Harris Martha W. O'Neil Clubert G. Poff James M. Turner. Jr. Frank P. Tota, Superintendent Richard L. Kelley. Clerk of the Board P.O. Box 13145, Roanoke, Virginia 24031 · 703-98t-238t · Fax: 703-981-295t October 21, 1992 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board ection at its October 20, 1992 meeting, the Board respectfully requests City Council to appropriate $5,000.00 for the Vocational Education Teen Mothers program to provide child care for students enrolled in the Teen Parents Employability Development Class. The program will be reimbursed one hundred percent by federal funds. Sincerely, Richard L. Kelley )~ Executive for Business Affai~ and Clerk of the Board rg CC: Mr. Finn D. Pincus Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlnnger (with accounting details) Excellence in Education ,, J ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Vocational Education Teen Mothers 92-93 6436 035-060-6436-6138-0381 Contracted Child Care Appropriation Unit Z42 $ 5,000.00 035-060-6436-1102 Federal Grant Receipts $ __%,_o5ooo.oo The Vo~-ational Education Teen ~fothers program will provide child c'are stnd~nts enrolled itt the Teen Parents Employability D~,vel<~pment Cla~c. pcogram is one hundred percent reimbursed by federal ~unds. The program end June 30, 1993. October 20, 1992 CITY '92 OCT 28 A9:43 Roanoke, Virginia Nove~aber 2, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda on Monday, November 2, 1992, for a Briefing on Roanoke City Police Department Accreditation. WRH/GCS/hw jit~itted' W. Robert Herbert City Manager cc: City Attorney Director of Finance '92 OCI 28 9:43 Roanoke, Virginia November 2, 1992 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Briefing - 1992 Leaf Collection Program Please reserve space on your agenda for an item pertaining to the above subject. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr cc: City Attorney Director of Finance Director of Public Works Manager, Parks & Recreation/Grounds Maintenance MARY F. PARKER City Clerk CITY OF ROANOICE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #60-236-305 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31225-110292 amending and reordaining certain sectiona of the 1992-93 Grar~t and General Fund Appropriations, providing for the transfer of $4~,001.00 from Sauctuax~ - Crisis Intervention Center General Fund budget to Sar~ctuary - Family Oriented Group Home (FOGH) Grant budget, to provide funds for continued operation of the Family Oriented Group Home Program. Ordinance No. 31225-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Ms. Andrea Krochalis, M~,~ger, Cri~i~ Intervention Center Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget Mr. Bill Leaman, Manager of Youth Facilities, Department of Youth and Family Services, 5306-A Peters Creek Road, N. W., Roanoke, Virginia 24019 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of November, 1992. No. 31225-110292. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Grant and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Grant Fund Appropriations Health and Welfare $ Family Oriented Group Home (1) ....................... Revenue Health and Welfare $ Family Oriented Group Home (2) ....................... General Fund AnDroDriations Public Safety Crisis Intervention (3) .............................. Non-departmental Transfers to Other Funds (4) ......................... 1) Purchased Services (035-054-5125-3160) $ 47,001 2) Family Oriented Group Home (035-035-1234-7130) 47,001 1,371,454 93,071 1,371,454 93,071 $29,942,225 392,883 11,724,069 11,138,507 3) Purchased Services (001-054-3360-3160) (47,001) 4) Transfer to Grant Fund (001-004-9310-9535) 47,001 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia November 2, 1992 The Honorable Mayor and Members of City Council Roanoke, Virginia CITY '92 OOT 28 A9:44 Mayor and Members of Council: SUBJECT: Transfer of Funds from the Sanctuary-Crisis Intervention Center to Sanctuary-Family Oriented Group Home (FOGH) Program I. BACKGROUND ao City of Roanoke received funds from the Department of Youth and Family Services to administer a Family Oriented Group Home (FOGH) program for local children in need of therapeutic residential placement while staying in their parents' custody. Program is administered through the Crisis Intervention Center and known as Sanctuary-Family Oriented Group Home (FOGH) program. Currently there are two FOGH homes open and plans with Roanoke's Project FOCUS demonstration grant will open two new therapeutic homes. Funding in the amount of $45,221.00 was transferred in July 1988 from the City of Staunton's 25th District FOGH program. Staunton's program was closed due to under-utilization. This funding in grant account 035-054-5125 is being used for the FOGH Coordinator's salary. The Department of Youth and Family Services provides permanent funding in the form of an annual block grant to administer the Sanctuary-FOGB Program. The block grant for fiscal year 1992-1993 is $31,880.00 and is included in the General Fund budget in account 001-054-3360-3160. II. CURRENT SITUATION III. ao The funds transferred from the City of Staunton that are being used for the FOGH Coordinator's salary were depleted as of 09-07- 92. The Department of Youth and Family Services has authorized the use of the block grant funds in account 001-054-3360-3160 for the FOGH Coordinator's salary. ISSUES BEDSPACE - an increased need for therapeutic placement exists in the community. A waiting list of six to thirty children often exists for placement at the Crisis Intervention Center. 2o Mental Health Services has closed two adolescent residential facilities: Adolescent Crisis Unit and Kiwanis Independent Living Program. 3. Current Programs do not provide for all adolescents in need of services. B. BUDGET Block grant funds of $31,880.00 have been awarded to the City of Roanoke by the Department of Youth and Family Services to operate the Family Oriented Group Homes (FOGH). No local funds are required. IV. ALTERNATIVES The Current balance in the FOGH grant budget is $47,001.00. of this amount, $15,121.00 was carried over from fiscal year 1991-1992 and was added to the block grant of $31,880.00. Cit~ Council authorizes the transfer of $47,001.00 from the Sanctuary-Crisis Intervention Center general fund budget (Account #001-054-3360-3160 to Sanctuary-FOGH grant budget (Organization #035-054-5125). 1. Bedspace - increase bedspace available to adolescents and human services delivery system. Budget - all funds have been received by the City. No local funds are required. Cit~ Council does not authorize the transfer of $47,001.00 from the Sanctuary-Crisis Intervention Center general fund to the Sanctuary-FOGH grant budget. Bedspace - waiting list will continue at Crisis Intervention Center, some adolescents will not be given services. Budget - funds already received will have to be returned to the Department of Youth and Family Services. RECOMMENDATIONS Cit~ Council concur with Alternative "A" and authorize the transfer of funds from the Sanctuary-Crisis Intervention Center general fund budget (Account #001-054-3360-3160) to Sanctuary-FOGH grant budget (Organization #035-054-5125). cc: Respectfully submitted, W. Robert Herbert City Manager James D. Ritchie, Director of Human Development Wilburn C. Dibling, Jr., City Attorney Joel Schlanger, Director of Finance Bill Leaman, Manager of Youth Facilities, Department of Youth & Family Services Diane Akers, Office of Management & Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #22-72 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31226-110292 author/zing you to enter into a contract w/th the Virginia Department of Health relating to operation of the local Health Department, as more particularly set forth in a report of the City Manager under date of November 2, 1992. Resolution No. 31226-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. James D. Grisso, Acting Director of Finance Mr. James D. Ritchie, Director, Human Development Dr. Donald R. Stern, Director, Health Department IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of November, 1992. No. 31226-110292. A RESOLUTION authorizing the City Manager or his designee to enter into a COntract with the Virginia Department of Health relating to the Operation of the local Health Department, upon Certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or his designee, and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite COntract with the Virglnia Department of Health, pUrsuant to ~32.1-31, Code of Virginia (1950), as amended, such COntract establishing the financial contributions of the City Council and the Commonwealth to the local Health Department and the public health Services to be rendered by such Department, a copy of such COntract being attached to the report of the City Manager, dated November 2, 1992, and on file in the Office of the City Clerk, to be in form approved by the City Attorney, and Upon such other terms and Conditions as are provided therein. ATTEST: City Clerk. RFPml\,r:p Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Roanoke, Virginia Noyemker 2, 1992 VIRGINIA STATE DEPARTMENT OF HEALTH AND T~U~ CITY OF ROANOKE CONTRACT FOR SERVICES I. BACKGROUND Local commitment statement was used in previous years to certify that City Council appropriated a given amount for the support of the Roanoke City Health Department. Health Laws of Virginia, Chapter 1, Article 5, Paragraph 32.1-31, "Operation of local health department under contract with Board; district health departments," states (in part): A governing body of a City may enter into a contract with the Board for the operation of the local health department in such City. The contract between the City and the Board shall specify the services to be provided in addition to the services required by law and shall contain other provisions as the Board and the governing body may agree upon. II. CURRENT SITUATION Local commitment statement was declared obsolete July 1, 1987 and replaced by attached contract and services checklist. Bo Contract and services checklist must be completed per instructions received by the State Health Department from Dr. Robert B. Stroube, Deputy Commissioner for Community Health Services, dated September 27, 1988. Contract between the Commonwealth of Virginia and City of Roanoke is necessary for proper billing to localities for health and environmental services. CJ Contract establishes that legal defense with respect to services performed pursuant to local ordinance, services performed pursuant to State enabling legislation set out in Title 15.1 of the State Code, and other services set out in Attachment A(2) of the contract will be provided by the City Attorney. This requirement will continue to impose an additional burden on this office. Do The 1992-93 Health Department Budget is based on approved funding as follows: a. State - $1,465,712.00 b. Local Match - $1,014,110.00 (includes $22,223.00 - School Health Nurse) A. Services to citizens. B. Funding. C. Legal. IV. ALTERNATIVES City Council authorize the city Manager or his designee to execute a contract approved by the City Attorney with the State Health Department as provided for in the Health Laws of Virginia. 1. Services to citizens would be continued. 2. Funding has been approved by the State and City. 3. Legal requirements would be met. Do not authorize the City Manager or his designee to execute a contract with the State Health Department as provided for in the Health Laws of Virginia. Services to citizens could be discontinued by the State, and eligible Roanoke City citizens would not receive health department services. 2. Funding would not be made available by the State. 3. Legal requirements and compliance with Health Laws Virginia would not be met. of V. RECO~4ENDATION City Council concur in the implementation of Alternative A and authorize the City Manager or his designee to execute a contract, form approved, by the City Attorney with the State Health Department as provided for in the Health Laws of Virginia. Respectfully submitted, W. Robert Herbert City Manager WRH/DRS/JDR/gor cc: Joel Schlanger, Director of Finance Wilburn C. Dibling, City Attorney James D. Ritchie, Director of Human Resources Dr. Donald R. Stern, Director, Roanoke City Health Department Attachment COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH STATEMENT OF AGREEMENT WITH Of the City of Roanoke of County or City) City Council (Board of Supervisors or City Council Under this agreement, which is created in satisfaction of the requirements of § 32.1-31 of the Code of Virginia (1950), as emended, the Virginia Department of Health, over the course of one fiscal year, will pay an amount not to exceed $ 1,465,712 , in accordance with appropriations by the General Assembly, and in like timeframe, the City Council of th. City of Roanoke (Board of Supervisors or City Council), will provide by appropriation a stun of $ 1.014.1]0 . These joint funds will be distributed in timely installments~" as services are rendered in the operation of the Roanok~ City Health Department, which shall perform public health services to the Commonwealth as indicated in Attachment A(1.), and will perform services required by local ordinances as indicated in Attachment A(2.). The term of this agreement is one year, beginning July, 1, 1992 The parties agree that: 1. Under this agreement,' as set forth in paragraphs A, B, C, an~ D below, the Commonwealth of Virginia and the Virginia Depar~nent of Health shall be responsible for providing liability insurance coverage and will provide legal defense for state employees of the local health department for acts or occurrences ' arising from perfoz~tnce of activities conducted pursuant to state statutes end regulati6ns. A. The responsibility of the Commonwealth and the Virginia Department .of IHealth to provide liability insurance coverage shall be limited yto and governed by the Self-Insured General Liability Plan f~r the Con~nonwealth of Virginia, established under § 2.1-526;8 of the Code of Virginia. Such insuran6e coverage shall extend to the services specified in Attachments A(1.) and A(2.), unless the locality has opted to provide coverage 'for the employee under the Public Officials Liability Self-Insurance Plan, established under § 2.1-526.8:1 of the Code, or under a policy procured by the locality. B. The Commonwealth and the Virginia Department of Health will be responsible for providing legal defense for those acts or occurrences arising from the performance of those services listed in Attachment A(1.), conducted in the performance of this contract, as provided for under the Code. of Virginia and as provided for under the terms and conditions of the Self-Insured General Liability Plan for the Commonwealth of Virginia. C. Services listed in Attachment A(2.), any services performed pursuant to a local ordinance, and anyservices authorized solely by Title 15.1 of the Code of Virginia, when performed by a state Page employee, are herewith expressly excepted from any' requirements of legal defense or representation by the Attorney General or the Commonwealth. For purposes of assuring the eligibility of a state employee performing such services for liability coverage under the Self-Insured General Liability Plan of the Commonwealth of Virginia, the Attorney General has approved, pursuant to §2.1- 121 of the Code of .Virginia and the Self-Insured General Liability Plan of the Commonwealth of Virginia, the legal 'representation of said employee by the city or county attorney, and the City Council of the Citv of Roanoke (Board of Supervisors or City Council) hereby expressly agrees to provide the legal defense or representation at its sole expense in such cases by its local attorney. D. In no event shall the Commonwealth or the Virginia Department of Health be responsible for providing legal defense or insurance coverage for local government employees. 2. Title to equipment purchased with funds epprop%iated by the local government and transferred to the state, either as match for state dollars or as a purchase under appropriated funds expressly allocated to support the activities of the local health department, will be retained by the Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System. Local appropriations for equipment to be locally owned and controlled should not be remitted to the Commonwealth, and the local governmentts procurement procedures shall apply in the purchase. The locality assumes the responsibility to maintain the equipment and all records thereon. 3. A~nd~nts to or modifications of this contract must be agreed to in writing and signedfby both parties. State Health Commissioner Local authorizing officer Virginia Department of Health Title Date Date Approved as to form~ (Office of the Attorney C~neral) Date Attachments~ LOCAL ~ AGRFiHENT, AT[ACID/~IT A(I~) LOCAL ~O~AGRE~, ATTACHH~A(2.) H-DKs-2 COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH Addendum to STATEMENT OF AGREEMENT with City Council (Boardof Supervisors or City Council of the City of RoaqgkQ (City or County) beginning July 1) 1992 Both parties agree that in order to meet critical public health needs of the Commonwealth, should a local health department hQve an emergent need for a given resource, the State Health Commissioner reserves the option of moving state resources on a temporary basis from one locality to another to meet these needs. Documentation detailing the use and costs of these resources will be maintained by the District office having administrative supervision of the local health department(s) receiving the service. Reimbursement of the donor locality's share of the resource so used will be made from the recipient locality's share of the funds dePOsited with the Treasurer of Virginia to support the operating budget for t~ recipient locality. Such transfer of funds will be the responsibility of District management and must occur within the same Fiscal Year in which the service was provided. State Health Commissioner Virginia Oepartment of Health Local Authorizing Officer Title Date date LOCAL GOVERNNENT AGREENENT, ATTAC~ENI' VIRGINIA I)EPART~NT OF HEALIH COHHUN[TY HEALTH SERVICES NEDICAL CARE SERVICES 6ASIC PUBLIC HEALTH SERVICES I0 BE PROVIDED BY LOCAL HEALTH DEPARTHENT$ INCONE LEVEL A I$ DEFINE{) BY THE BOARD OF HEALTH TO For Each SerVice Provided, Check .................... ,~.v~ k. ck..~w,~, lor nlgnes[ |nCOle Levi] Served CONNUN[CASLE DISEASE SERV]GES. Childhood Immunizations r J As provided for in Sexually tr~s.itted disease screening, j di,gnosis, tre,t.ent.&surveill,~, ~ X X X X ~ X . Surveilla~e of reportable cou~icable diseases, food borne disease ~tbredks, a~ other u~sual disease outbreaks X ~ Y X X X 32.~-3~ and Rules Tuberculosis control screening, diagnosis, treakaent, a~ surveilla~e X X X X X 32.1-49 a~ 32.~-54 Children Specialty serv~cesl diig~sJs &rea~aeni, roll--p, a~ parent teaching X X X X X SCreeAtng for 9enettc traits errors of let~oliSl~ d~eta~ s~ple~lflts , X X X X j X p ~e)lch~ldcarluptoage~enteryear)i X i X I X i X X ~ REVISED JUNE, 1991 PAGE I OF 8 PAGES ~ ATTACHNENT$ LOCAL GOVERNNENT AGREENENT, ATTAC~ENT A(I.) VIRGINIA DEPARTNENT OF HEALTH CONHUNITY HEALTH SERVICES NEDICAL CARE SERVICES coNrINUEO BASEL PUBLIC HEALTH SERVICES TO BE PROVIOED OY LOCAL HEALTH DEPARTNENT$ iNCONE LEVEL A IS DEFINED 8Y THE BOARD OF HEALTH TO 8E #EDICALLY INDIGENT (32.1-11) For Each Service Provided, Check 8lock for Highest NATERNAL HEALTH SERVICES f A Prenatal and post partuo care for 1om risk and intermediate risk eoeen X 32.1-77 8abycare Services i X wit i x FANILY PLANNING SERVICES ! A Clinic services including drugs and contraceptive supplies X · Pregnancy testing and counseling I X Income Level oi c! D I X ! X ! X i X X X I X Xt X ~ X Served ! E F I X ~ X REVISED JUNE, 1991 PAGE 2 OF 8 PAdS ~ ATT~HHENTS LOCAL OOVERNMENT AGREEMENT, ATTACHMENT k(l.) VIRGINIA DEPARTNEN! OF HEALTH COMMUNITY HEALTH SERVICES ENVIRONMENTAL HEALTH SERVICES The following services performed in accordance iith the provisions of the Code of Virginia, the regulations of thei 8oard of Health and/or VDH agreements ~ith other state or federa agencies. [ce' Creal/Frozen Dessert Investigation of Co.munlcable Diseases Marinas Migrant Labor Camps Nilk On Site Se.age Disposal ($HOR) Rabies Control Restaurants Sanitary Surveys Single Hose Sewage Discharge (VPOES) Tourist Establishment Inspection Nater Suoply Sanitati~ Wells STATE X X X X X X X X X X X X X Homes For Adults Daycare Centers Summer Camps REVISED JUNE, 1991 PAGE 3 OF 8 PAGES OF ATT~ENTS LOCAL GOVERNNENT AGREENENT, ATTACHNENT A(1,) VIRGINIA OEPARTNENT OF HEALTH CONHUNITY HEALTH SERVICES OTHER PUBLTC HEALTH SERVICES The following services perforaed in accordance with the provisions of the Code of Virginia, the regulations of the 8oard of Health and/or the policies and procedures of the State Department of Health. Nedicaid Nursing Nome Screening Hedicaid Preauthorizations Vital Records (Death Certificates) Other (List) Comprehensive Services Act for At-risk Youth & Families Early Intervention Services for Infants and Toddlers witl Disabilities STATE X X X REVISED JUNE. 1991 PAGE 4 OF 8 PAdS ~ ATTAC~EHTS LOCAL GOVERNHENT AGREENENT, ATTACHNENT Al1.) VIRGINIA DEPARTNENT OF HEALTH CONNUNIrY HEALTH SERVICES OPTIONAL PUBLIC HEALTH SERVICES For Each Service Provided, Check 8lock for Highest CONNUNICADLE DISEASE SERVICES A Foreign Travel Immunizations X ~ ~ Community Education i X CHILD HEALTH SERVICES t k xr x xI X I X~ 8abycare Services Sick child care 81ood lead level testing School Health Services Outreach Community Education Other: CHIP HATERNAL HEALTH SERVICES Funds for deliveries FuAds for special tests a~ drugs Diagnosis, treatment, a~ referral for gynecological problems Colmunity Education Outreach FANILY PLANNING SERVICES X X A X X Outreach Community Education X Other: A D Income Level Served --I i c ! D X X x x Ix x D E F X X X X X -X X X C I D E F X X X REVISED JUNE, 1991 PAGE 5 OF 8 PAGES OF ATTACHMENTS LOC VIR~IrHA qEPARTN{NI OF HEALIH CONNUNITY HEALTH SERVICES OPTIONAL PUBLIC H£ALTH SERVICES CONTINUED For Each Service Provided, Check 81ock for Hivhest GENERA), HEOICAL SERVICES Activities of Daily Living CoemuAity Education General Clinic Services Home Health Services (skilled nursing and therapy) Outreach Occupational Health Services Personal Care Pharmacy Services ! A Income Level Served Ix ix ~ X X I X X X X Hypertension screening, referral, and counselinv X Respite Care Services X X X × [ xI Other: City Empl. Wellness Cln SPECIALITY CLINIC SERVICES (List) Refugee Clinic Pharmacy Services X ~ail,~Q~eQtion House. ree clinic. Gen. Relief DENTAL HEALTH ~RV]CE$ A Preventive Clinic Sorvicel - Children X Preventive Clinic Services -Mults X Restorative Clinic Services X Community [dunatim X Other: .I 8 C D X X X X X X REVISED JUNE, 1991 PAGE 6 OF 8 PAGES ~ ATTAC~ENT$ LOCAL GDVERNNENT AGREENENT, ATTACH#ENT A(2.) VIRGINIA DEPARTNENT OF HEALTH CONNUNITY H[ALTH SERVICES PUBLIC HEALTH $£RVZCES PROVIDED UNDER LOCAL ORDINANCE Neither the Code of Virginia AOr AUTHORITY Regulations of the Board of Health TO PROVIDE requires the follouing services to SERVICE be provided by the local health ] [$ LOCAL departeenk.I ORDINANCE AccideAL Preventi.on Air Pollution Bird Control Eeployee Physicals GeAeral Environlental H~s~q - 8~A ~ Local 8uildiq C~ X ~sec& Control X Noise Plu~bin9 8~ent Control X Solid S.iuin9 Facilities X leeds S~kiq OrdMtces Rad~ O~er Envir~untal Services (identify) I X Ba~be~ & BeauC~ Shop Tnspec, X G~ocer~ s~o~e del~s X REV)SED JUNE, J~991 PAGE 7 OF 8 PAGES OF ATTACHNEffTS LOCAL GOVERNHENT AGREENENF, ATTACHNENT VIRGINIA D[PARIHENT OF HEALIH CONNUNHY HEALfH SERVICES PUBLIC HEALTH SERVICES PROVIOED UNOER LOCAL ~OINANCE$ OR CONfRACT WIFH LOCAL GOVERNHENT$ For Each Service Provided, Check Block for Highest Income Level Served Employee Physicals Primary Care for Inmates in IocaJ jails or correcti~d] instituti~s Other Xedical Services (List) AiSi C i D E X i X X REVISED JUNE, lg91 PAGE 8 OF a PAGES ~ ATTACliNENT$ MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 2, 1992, Council Member White requeated that Council be furnished with befoz~ and after photographs of houses included as a part of the Homeownership Assistance Program. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sw pc: The Honorable William White, Sr., Council Member Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Bnilding Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Jr., Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 November 9, 1992 SANDRA H. EAKIN Deputy City Clerk File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31227-110292 authorizing a certain real estate option to be entered into in connection with the Homeownership Assistance Program for real estate located at 1519 Hanover Avenue, N. W., 401 Gilmer Avenue, N. W., 1026 Patterson Avenue, S. W., and 2001 Melrose Avenue, N. W., which properties are currently owned by Ivan ff. Winston, Jr., and L. B. Wood, III; 1528 Orange Avenue, N. W., which property is currently owned by- Ivan H. Winston, Jr.; 3846 Long Meadow Avenue, N. W., which property is currently owned by David M. Gordon; and 1523 Rorer Avenue, S. W., and 1002 Stewart Avenue, S. E., which properties are currently owned by Paul E. and Melohie E. Norris, as more particularly set forth in a report of the City Manager under date of November 2, 1992. Ordinance No. 31227-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. Ivan H. Winston, Jr., P. O. Box 21367, Roanoke, Virginia 24018 Mr. L. B. Wood, III, P. O. Box 21367, Roanoke, Virginia 24018 Mr. David M. Gordon, 3760 Luther Drive, Salem, Virginia 24153 Mr. and Mrs. Paul E. Norris, 1856 Greenwood Road, S.W. Roanoke, Virginia 24015 ' Mr. William F. Clark, Dll'ectop, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, The 2nd day of November, 1992. No. 31227-110292. VIRGINIA, AN ORDINANCE authorizing certain real estate options to be entered into in connection with the Homeownership Assistance Program; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: I. The City Manager be, and he is hereby authorized, for and on behalf of the City to execute the requisite Real Estate Option on each of the following parcels: Location Owner 1519 Hanover Avenue, N.W. - Ivan H. Winston, Jr. L. B. Wood, III 401 Gilmer Avenue, N.W. - Ivan H. Winston, Jr. L. B. Wood, III 1026 Patterson Avenue, $.W. Ivan H. Winston, Jr. L. B. Wood, III 2001 Melrose Avenue, N.W. - Ivan H. Winston, Jr. L. B. Wood, III 1528 Orange Avenue, N.W. - Ivan H. Winston, Jr. 3846 Long Meadow Avenue, N.W. - David Michael Gordon 1523 Rorer Avenue, S.W. Paul E. & Melonie E. Norris 1002 Stewart Avenue, S.E. - Paul E. & Melonie E. Norris as more particularly set out in and attached to the City Manager's report to Council dated November 2, 1992, a copy of which is on file in the Office of the City Clerk, upon approval of the form of the Option by the City Attorney, and upon such other terms and conditions as are provided therein. 2. In order to provide for the usual daily operation of the municipal government, ordinance shall be in an emergency is deemed to exist, and full force and effect upon its passage. ATTEST: this City Clerk. Honorable Mayor and Members of Council Roanoke, Virginia November 2, 1992 Dear Members of Council: Subject: Execution of Real Estate Options at 1519 Hanover Ave. NW, #01 Gilmer Ave. NW, 1026 Patterson Ave. SW, 2001 Melrose Ave. N~V, 1528 Orange Ave. NW, 38#6 Long Meadow Ave. NW, 1523 Rorer Avenue SW, and 1002 Stewart Ave. SE, under the Homeownership Assistance Program. I. Background: Homeownership Assistance Program has been developed to enhance homeownership opportunities within the City. The Program provides resources for purchase, purchase and rehabilitation, downpayment and closing cost assistance, and education to facilitate homeownership, especially for those of low and moderate income. Financial assistance is provided by the Virginia Housing Development Authority (VHDA), the Virginia Department of Housing and Community Development (DHCD), and HUD through Community Development Block Grant (CDBG) and HOME funds. Financial assistance includes both low interest loans and grants. Certain targeted, vacant, substandard properties are marketed by the City for purchase and rehabilitation by homebuyers using resources available through the Program. The Program is administered jointly by the City and the Roanoke Redevelopment and Housing Authority, as outlined in the City's current contract for services with RRHA. Real estate options were selected as the best way to allow the City to market the targeted properties. These options define the property owner's and the City's responsibilities under the Program, establish a purchase price for the property, and allow the City to access and market the property for sale to qualifying low and moderate income purchasers in the Program through assignment of the real estate option to the buyer. This provides for a direct sale of the property from the current owner to the purchaser selected through the Program. The City itself will not exercise any option and will not actually purchase any property in the Program. Should the City be unable to find a buyer for the property, the real estate option would be allowed to expire. Council previously authorized the City Manager to execute options with individual owners of numerous properties to be included in the Homeownership Assistance Program. II. Current Situation: Real estate options have been executed b)' the owners of vacant single- family homes, with specific provisions outlined in Attachment A. Housing Development Office staff has determined that the offered prices are reasonable to allow the homes to be included in the Program. November 2, 1992 Page 2 B. Council authorization to the City Manager to execute the real estate options with the owners of the properties is necessary to allow these properties to be marketed through the Program. III. Issues: A. Cost to the City B. Consistency with established housing plans and policies of the City C. Timing IV. Alternatives: A. Authorize the City Manager to execute the real estate options as outlined in Attachment A~ to be approved as to form by the City Attorney, with the owners of these properties selected for the Homeownership Assistance Program. 1. Cost to the City would be $1.00 per option. Consistency with established housing plans and policies of the City will be met as additional homeownership opportunities will be provided to low-moderate income households. Owner occupancy and rehabilitation of vacant substandard houses will provide significant contribution toward stabilization and rejuvenation within the neighborhoods. Timing is such that prompt execution of these options will allow immediate marketing of the houses. If buyers are found, Council will be asked to approve assignment of the options to qualifying purchasers under the Program at a later date. B. Do not authorize the City Manager to execute the real estate options as outlined in Attachment A~ with the owners of these properties. 1. Cost to the City can be recognized as lost opportunity cost. Consistency with established housing plans and policies o£ the City will not be met as homeownership opportunities will not be provided to low-moderate income households in the Southwest, Northwest, and Southeast quadrants of the City, and vacant substandard houses likely will remain so. 3. Timing would not be an issue. November 2, 1992 Page 3 V. Recommendation: Adopt Alternative A, thereby authorizing the City Manager to execute the real estate options as outlined in Attachment A~ to be approved as to form by the City Attorney~ with the owners of these properties selected for the Homeownership Assistance Program. Respectfully Submitted, W. Robert Herbert City Manager WRH:BC (CR.75.1,2,3) CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator ATTACHMENT A All properties listed below are in need of significant rehabilitation. Those listed with an * are in danger of foreclosure. * 1519 Hanover Avenue N~/ - Official Tax Map /12220312 OPTION PRICE $1t~,000.00 CITY ASSESSMENT House & Lot $27,500.00 * #01 Gilmer Avenue NVV - Official Tax Map t/2011#2# OPTION PRICE CITY ASSESSMENT House & Lot $20,000.00 $23,200.00 * 1026 Patterson Avenue SW - Official Tax Map I~1112602 OPTION PRICE $17,000.00 CITY ASSESSMENT House & Lot $20,000.00 * 2001 Melrose Avenue NW - Oficial Tax Map tt2321912 OPTION PRICE CITY ASSESSMENT House & Lot $ 5,000.00 $10,200.00 * 1528 Orange Avenue NW - Official Tax Map t/2221702 OPTION PRICE $13,000.00 CITY ASSESSMENT House & Lot $22,100.00 38#6 Long Meadow Avenue N~ - Official Tax Map /12740811 OPTION PRICE $45,000.00 CITY ASSESSMENT House & Lot $49,500.00 1523 Rorer Avenue SW - Official Tax Map #1211812 OPTION PRICE CITY ASSESSMENT House & Lot $25~900.00 $22,500.00 1002 Stewart Avenue SE - Official Tax Map ##112212 OPTION PRICE CITY ASSESSMENT House & Lot $19,900.00 $19,900.00 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 9, 1992 File #236-178-2 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31228-110292 approving the loan of Community Development Block Gra~t (CDBG) funds to Luoill, B. Dunnaville and Edna M. Lee, in connection with the City's Home Purchase Assistance Prog~=m for property located at 829 Centre Avenue, N. W., which loan shall not exceed $12,000.00; authorizing you to execute documents approved as to form by the City Attorney necessary to implement and administer the loan, including a Construction Disbursement Agreement; authorizing the City Attorney and Director of Finance to serve as trustees with regard to the related deed of trust securing the note for the loan; authorizing you to execute a certificate of satisfaction, upon full payment and satisfaction of the loan; and authorizing recordation by the City Attorney of the certificate of satL~faction in the Office of th~ Clerk of tize Circuit Court for the City of Roanoke. Ordinance No. 31228-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sw Enc. po: Ms. Neva J. Smith, Executive Director, l~c~r, oka Redevelopment and Housing Authori~g, 2624 SaIem Turnpike, N. W., Roanoke, Virginia 24017 Ms. Lucille B. Dunnaville, 829 Centre Avenue, N. W., Roanoke, Virginia 24016 Ms. Edna M. Lee, 829 Centre Avenue, N. W., Roanoke, Virginia 24016 Mr. W. Robert Herbert November 9, 1992 Page 2 pc.' The Honorabie Arthur B. Crush, III, Clerk of the Circuit Court Mr. James D. Grisso, Acting Director of Finance Mr. Wilburn C. Dibling, Jr., City Attorney Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, The 2nd day of November, 1992. No. 31228-110292. VIRGINIA, AN ORDINANCE approving the loan of Community Development Block Grant (CDBG) funds to certain individuals in connection with the City's Home Purchase Assistance Program, authorizing the City Manager to execute documents approved as to form by the City Attorney necessary to implement and administer the loan, including a Construction Disbursement Agreement, authorizing the City Attorney and Director of Finance to serve as trustees with regard to the related deed of trust securing the note for the loan, authorizing the City Manager to execute a certificate of satisfaction upon full payment and satisfaction of the loan, and authorizing recordation by the City Attorney of the certificate of satisfaction in the Office of the Clerk of the Circuit Court for the City of Roanoke; and providing for an emergency. WHEREAS, Council has previously approved the concept of the Home Purchase Assistance Program in which the City will provide loans for purchase, closing costs and additional property rehabilitation from CDBG funds to low-moderate income households agreeing to buy and repair certain identified substandard housing, contingent upon approval by the Virginia Housing Development Authority (VHDA) of State rehabilitation loans. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized to loan CDBG funds in connection with the City's Home Purchase Assistance Program to the individuals identified in the City Manager's report dated November 2, 1992, upon the terms and conditions set forth therein. 2. The City Manager is hereby authorized for and on behalf of the City to execute documents approved as to form by the City Attorney necessary to implement and administer the loan, including a Construction Disbursement Agreement, in connection with the Home Purchase Assistance Program loan to be made to Lucille B. Dunnaville and Edna M. Lee, which loan amount shall not exceed $12,000.00 for the purchase price, closing costs, attorney fees and rehabilitation of the property at 829 Centre Avenue, N.W., in accordance with the recommendations contained in the City Manager's report of November 2, 1992. 3. To secure payment of the loan of CDBG funds made under the Home Purchase Assistance Program and performance by the loan recipients, the recipients shall execute a deed of trust and deed of trust note, which document City Attorney. 4. Wilburn C. Dibling, shall be approved as to form by the Jr., City Attorney, and Joel M. Schlanger, Director of Finance (hereinafter "Trustees"), are hereby authorized to serve as Trustees for and on behalf of the City as beneficiary. 5. Pursuant to S26-49, Code of Virginia City Council reserves the right in its sole reason whatsoever to appoint a substitute trustee or trustees. (1950), as amended, discretion for any 6. Upon payment or full satisfaction of the debt secured by the deed of trust and delivery of the canceled deed of trust note to the person or persons by whom it was paid, the City Manager shall be authorized to execute a certificate of satisfaction upon form prepared by the City Attorney, and the City Attorney shall be authorized to file such certificate of satisfaction in the Office of the Clerk of Circuit Court of the City of Roanoke. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. '~2 ; ,No~ember 2, 1992 Honorable Mayor and Members oi Council Roanoke, Virginia Dear Members of Council: Subject: Community Development Block Grant Loan under the Homeownership Assistance Program I. Background $220~000 from the Virginia Housing Partnership Fund's Local Housing Rehabilitation Loan Program, and $2#0~000 in Community Development Block Grant (CDBG) funds were allocated to the Home Purchase Assistance Program (HPAP) by City Council on June 26, 1989, allowing the City to provide loans to low-moderate income households agreeing to buy and repair certain identified substandard houses. The Program is administered jointly by the City and the Roanoke Redevelopment and Housing Authority (RRHA)~ as outlined in the City's contract for services with the RRHA. B. Program design is as follows: State Department of Housing and Community Development (DHCD) and Virginia Housing Development Authority (VHDA) iointly administer the Local Housing Rehabilitation Loan Program on the State level. VHDA provides loan approval and servicing for $25,000 maximum rehabilitation loan/grants available to qualifying low-moderate income households at #% interest with 15 year terms. City provides CDBG loans for purchase, closing costs and additional property rehabilitation (beyond VHDA's $25~000 maximum if needed) at #% interest with 10 - 15 year terms. These loans are approved by City Council. 3. RRHA oversees the rehabilitation repairs to the properties. II. Current Situation Home Purchase Assistance Program Selection Committee~ which is composed of both RRHA and City staff~ recommends approval of CDBG loan(s) as outlined on Attachment A. B. VHDA has notified the City of approval of State rehabilitation loan~ and Energy grant for the low-moderate income household. November 2, 1992 Page 2 C. City Council's approval to provide loan of CDBG funds to the low-moderate income household is necessary to allow the purchase and rehabilitation of a currently substandard property to occur through the Home Purchase Assistance Program. III. Issues A. Cost to the City. B. Effect on Housing Conditions. C. Timing. D. Administration. IV. Alternatives A. Approve CDBG loan as outlined on Attachment A under the Home Purchase Assistance Program1 and authorize the City Manager to execute documents to be approved as to form by the City Attorney necessary to implement and administer the loan. Upon payment or full satisfaction of the debt secured by the Deed of Trust and deli- very of the cancelled Deed of Trust Note to the person or persons by whom it was paid, the City Manager will execute Certificate of Satisfaction upon such a form prepared by the City Attorney, and the City Attorney shall file such Certificate of Satisfaction in the Office of the Clerk of the Circuit Court of the City of Roanoke. Note evidencing the loan and the Deed of Trust (naming 3oel M. Schlanger and Wilburn C. Dibling, 3r. as Trustees) securing the loan to be approved as to form by the City Attorney. (Attachment B) Cost to the City will be $12,000 CDBG loan as outlined in Attachment A. Funding is available in the Grant Fund in account number 035-091-9120-5115. RRHA has agreed to draw funds from this account to provide the loan (Attachment C). Funds will revolve back to the City over a fifteen (15) year period with #% interest. The City will receive increased tax revenue on the improved property. Effect on housing conditions will be positive as a homeownership opportunity will be provided to a low-moderate income household who will rehabilitate and occupy a currently substandard property, thereby contributing to neighborhood stabilization and reiuvenation. o Timing is significant, since delay in approving the loan may cause termination of agreement between the buyer and seller. Immediate Council approval of the CDBG loan will allow closing to be held as provided in agreement between the buyer and seller of the property. November 2, 1992 Page 3 #. Administration of the rehabilitation will be overseen by RRHA, as provided for in the City's contract for services. Servicing of the City's loan will be handled by Dominion Bankshares Mortgage Corporation as provided in existing Mortgage Loan Service Agreement. B. Do not approve CDBG loan. Cost to the City can be recognized as lost opportunity cost, as deteriorating property will probably not be rehabilitated and occupied by homeowners. The City will not receive increased tax revenue from the improved property, and the tax base of of nearby properties is likely to suffer as well. Effect on housing conditions will be negative as substandard property probably will continue to deteriorate to the detriment of surrounding properties and neighborhoods. Further, a homeownership opportunity for low-moderate income household will be lost. 3. Timing would require prompt notification to both the low-moderate income purchaser and the seller that the sale cannot close. #. Administration would not be an issue. V. Recommendation: Adopt Alternative A~ thereby approving CDBG loan as outlined in Attachment A under the Home Purchase Assistance Program, and authorize the City Manager to execute documents to be approved as to form by the City Attorney necessary to implement and administer the loan. Upon payment or full satisfaction of the debt secured by the Deed of Trust and delivery of the cancelled Deed of Trust Note to the person or persons by whom it was paid, the City Manager will execute Certificate of Satisfaction upon such a form prepared by the City Attorney, and the City Attorney shall file such Certificate of Satisfaction in the Office of the Clerk of the Circuit Court of the City of Roanoke. Note evidencing the loan and the Deed of Trust (naming 3oel M. Schlanger and Wilburn C. Dibling, Jr. as Trustees) securing the loan to be approved as to form by the City Attorney (Attachment B). Respectfully submitted, W. Robert Herbert City Manager November 2, 1992 Page # WRH:BC:rs(CR.74.1, 74.2, 74.3, 74.4) Attachments CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Chief, Office of Billings and Collections Director, RRHA Attachment A On this date, November 2, 1992. Roanoke City Council is hereby requested to approve: CDBG loan not to exceed $12~000 under the Home Purchase Assistance Program to Lucille B. Dunnaville and ]Edna M. Lee for the purchase and rehabilitation of 829 Centre Avenu% NW~ Tax Parcell tt2112020 PROJECT COSTS Purchase Price Rehabilitation Costs Attorney's fees Closing Costs TOTAL PROJECT COSTS PROJECT FUNDING (GRANTS & LOANS) GRANTS: Energy Conservation Grant TOTAL GRANTS LOANS: State Rehabilitation Loan CDBG Loan TOTAL LOANS TOTAL PROJECT FUNDING BACKGROUND ON PROPERTY City Assessment Appraised Value (as is) After rehab Appraised Value $ 6~200.00 $19,500.00 12~000.00 $ 8,900.00 $10,000.00 $39~000.00 $10,000.00 25~700.00 500.00 1~500.00 $37,700.00 $ 6~200.00 31t500.00 $37~700.00 ATTACHMENT B THIS IS A PURCHASE MONEY DEED OF TRUST THIS DEED OF TRUST made as of the__ day of by and between (herein referred to as "Grantor") and Wiiburn C. Dibling, Jr., of the City of ,19 Roanoke, Virginia, and Joel M. 5chlanger, of the County of Roanoke, Virginia (herein referred to as "Trustees"), either of whom may act; and the City of Roanoke, Virginia (herein referred to as the "City") legal holder of the hereinafter described note, NOW THEREFORE, WITNESSETH: sions of this Deed of Trust (herein referred to as "Deed") and of SI.00 cash in hand paid and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Grantor does hereby grant and convey unto the Trustees, with General Warranty of title, the real property described with par- ticularity in Exhibit A, which is attached hereto, together with all buildings, improvements, and fixtures now or hereafter erected thereon, including without limitation all apparatus, equipment, fixtures or articles, used to supply heat, gas, air conditioning, water, light, power, refrigeration, ventilation, or other services, and all items of personal property and any other thing now or hereafter therein or thereon used in connection with the real property including without limitation screens, window shades, storm doors and windows, affixed floor coverings, screen doors, venetian blinds, awnings, stoves and water heaters (all of which are declared to be a part of said real property whether physically attached thereto or not); and also together with all rights, privileges, appur- tenances, easements belonging or in any way appertaining thereto or otherwise relating to the real property, as well as any unearned hazard insurance premium with respect to such real property, all of which are hereby pledged, assigned, transferred and set over unto the Trustees, whether now due or hereafter to become due (all of such real property herein referred to as "Property") That for and in consideration of the provi- IN TRUST, to secure to the City the performance and payment by the Grantor of all present and future obligations arising out of the Note and accompanying documents between Grantor and the City for an amount not to exceed at any one time outstanding the pricipal sum of ($ ) plus finance charges, late charges, and costs of collection, including attorney's fees and foreclosure expenses, to the order of the City of Roanoke, Virginia (hereinafter referred to as "Secured Indebtedness") which Secured Indebtedness is due and payable on order of the City, and also to secure the due and punctual performance by Grantor of each and every covenant and agreement (hereinafter referred to as the "Secured Covenants") of the Grantor to and with the City concerning or relating to the Property. Page I of 9 THIS DEED OF TRUST, except to the extent inconsistent with the specific and express provisions contained herein, shall in all other respects be read and construed with~ and to such extent be deemed to incorporate by reference, the pro- visions of Section 55-59~ Code of Virginia (1¢)50), as in force and effect on the date of aknowledgement hereof, and shall include in short form provided in Section ~-60 of said Code the following provisions: Exemptions waived Subject to all upon default Renewals and extensions permitted Insurance required dollars Substitution of Trustee permitted Any Trustee may act, The parties hereto aknowledge that the Grantor has executed a deed of trust note of even date (the "Note") payable to the City in the amount of Dollars ($ ) and maturing on 19. and evidencing a loan for the purchase and/or rehabilitation of ~ single family reskJence intended for occupancy by persons and families of low and moderate income. The Grantor desires to secure to the City the payment of certain indebtednesses of the Grantor to the City and the performance of certain covenants made by the Grantor to the City. SECURED COVENANTS The parties hereto do further covenant and agree as follows: 1. Title~ Payment and Performance. Grantor hereby covenants that Grantor is Jawful]y seized of an indefeasible estate in the Property in fee simple and has the right to convey it; that Grantor wiJ] execute such further assurances of title as may be requisite; that Grantor will pay punctually and promptly ail of the said indebtedness; and that no purchaser hereunder shall be required to look to the application of the purchase money. 2. Maintenance of the Property. (i) Grantor shall promptly repair, restore or rebuild any part of the Property that may become damaged or destroyed while subject to the lien of this Deed; (ii) Grantor shall not commit or suffer waste of the Property; (iii) Grantor shall not commit or suffer to be done or exist on or about the Property any condition whereby the Property shall become less valuable; (iv) without prior permission~ Grantor shall not remove or demolish any part of the Property; (v) Grantor shall comply with all applicable laws, ordinances, regula- tion, covenants~ conditions and restrictions affecting the Property, and not suffer or permit any violations thereof. 3. Rents and Profits. Grantor hereby transfers~ sets over and assigns to the City al1 rents and profits of the Property from time to time accruing, whether under leases or tenancies now existing or hereafter created, providing that the Grantor reserves the right to receive and retain such rents and profits so long as the Grantor is not in default hereunder. 4. Expenses Incurred in Collection of Secured Indebtedness Grantor agrees to pay all expenses incurred in the collection of the indebtedness hereby secured, including reasonable attorney's fees or a reasonable fee for the services rendered by the City's Attorney in enforcing any right of the City in the collection of the indebtedness hereby secured. Page 2 5. Condemnation Under Eminent Domain~ 3udgements~ Awards of Dama~es~ Settlements~ and Compensation. If the Property, or any part thereof, be condemned under the power of eminent domain, the proceeds and consideration for such acquisition to the extent of the full amount then secured by this Deed of Trust, are hereby assigned by Grantor to the City of Roanoke and shall be paid forthwith and directly to the City of Roanoke to be applied on account of the then full amount of the indebtedness hereby secured. Grantor further transfers, sets over and assi§ns to the City all iudgements, awards of dama§es, settlements and compensation made in con- nection with or in lieu of (i) any damage to or destruction of the Property by casualty, and (ii) any other injury or damages to the Property. The City is authorized and empowered (but not required) to collect and receive any such sums and is authorized to apply them in whole or in part to the reduction of the Secured Indebtednesses and/or to the performance of the Secured Covenants. 6. Default in Payment of Indebtedness. Grantor agrees that if default be made in the payment of the indebtedness or covenants hereby secured, the Trustees (i) may take possession of the real estate, or any part hereof, and lease in the name of and for the account of Grantor, or in the name of and for the account of its then owner; or (ii) may give notice of such default to the lessee of the Property in the event it shall have been leased by the Grantor, and thereafter collect the rents from the lessee. In either of such events, the Trustees shah deduct from such rents all costs of collection and administration and apply the net proceeds to the Secured Indebdtedness. The Trustees are hereby empowered to brin§ in their names, or each them, or in the name of the owner of the Property, any suit or action they may deem advisable for the enforcement of the provisions of this clause to the same extent as if the Trustees were then lessor of the Property, but the Trustees shah be in no way personally liable under any of the provisions of such lease or of this clause, and shall not be personally liable to any person by virtue of their possession of the Property or by virtue of their acting under any provision of this ciause, except to the extent of accounting for rents actually received by them hereunder. The rights and remedies given under this clause are in addition to and not in lieu of those given by law or by other clauses of this deed, and may be exercised without pred- judice to such other rights and remedies. 7. Default and Payment of Taxes or Assessments Grantor further agrees that in the event of default, or in the payment of any taxes or assessments, the City of Roanoke may pay same, and all sums so advanced shall immediately attach as a lien hereunder, and be payable on demand. Upon failure or inability faithfully and fully to keep and perform any of the other conditions or covenants herein provided, then upon any and every such default so made as aforesaid, it is expressly covenanted and agreed by Grantor that the City of Roanoke may, after thirty days default, treat the whole principal debt and interest thereon hereby secured as thereupon immediately due and payable, and shall, in order to recover said principal debt or sumand interest, have the right then or thereafter at any time to sue thereon at law or in equity, or to enforce payment thereof by means of any remedies or provisions in this instrument contained, and these rights shall exist notwithstanding that, by the terms of the note or notes hereby secured, they may not on their face be due. 8. Advertisement For Sale. In the event of default occurring as described in the preceding paragraph, then the Trustees, their successors or assigns, on being requested to do so by the City of Roanoke, shall sell for cash the Property, after first advertising the time, place and terms of sale once a week for two weeks in some newspaper published in, or havin§ a general circulation in, the county, city or town wherein the Property lies, or by any method of advertisement that the Trustees may deem advisable. Page 9. £ntr¥ and Receivership. In the event of any default hereunder and irrespec- tive of whether the City accelerates the maturity of all indebtednesses secured hereby, the City may exercise the rights and remedies provided herein. In addition, in the event of such default, the City, upon the City's written demand to the Trustees, or the Trustees, without notice, may enter upon and take possession of the Property or any part thereof, and perform personally or by their agents any acts which the City or the Trustees deem necessary or proper to operate, manage and con- serve the Property and/or have a receiver appointed. 10. Postponement or Continuance of Sale. If at the time of the sale the said Trustees, or the one acting, shall deem it best for any reason to postpone or con- tinue said sale for one or more days, they or he may do so, in which event, notice of such postponement or continuance sha]l be made in such manner as the Trustees, or the one acting, may deem sufficient. It is further agreed that if the said property shall be advertised for sale as herein provided and not sold, the Trustees, or the one acting, shall be entitled to one-half the commission by law provided, to be com- puted on the amount of the principal then unpaid. 11. Written or Oral Representations of Default. Grantor further covenants that. the Trustees may rely upon the written or oral representations of the City of Roanoke~ that this Deed of Trust is in default, and all action taken pursuant to notice of default and request for foreclosure sba1! be binding upon Grantor, the Trustees and J those claiming through or under them. 12. Quiet Use~ Possession and Management. Until default in the payment of the indebtedness hereby secured, or the breach of one or more of the covenants of the note(s) evidencing the said indebtedness, or of this Deed of Trust, or the happening of any event which would constitute a default under the terms hereof, Grantor shall remain in quiet use, possession and management of the Property, and in enjoyment of the income, revenue and profits therefrom, subject to the terms of this Deed. 13. Heirs~ Executors~ Administrators~ Successors and Assigns. The covenants contained herein shall bind, and the benefits and advantages shall inure to, the respective heirs, executors, administrators, successors and assigns of the parties hereto. Whenever used, the singular number or noun shall include the plural and the plural the singular. 1#. Sales and Transfers Prohibited. During the period that the Note, is secured by this Deed, the Grantor will not, without the prior written consent of the City, sell, assign, convey or transfer, nor suffer or permit any sale, assign- ment, conveyance or transfer of al1 or any part of any interest in the Property or any other security hereunder. Any permitted sale, conveyance or transfer shall be on terms and conditions as the City shall prescribe. If a11 or any part of the Property or interest therein is sold, transferred or leased by the Grantor, or he contracts to sell, transfer or lease the same, without the prior written consent of the City of Roanoke, the City, at its option, may declare all sums hereby secured to be immediately due and payable. No sale of the Property, forebearances on the part of the City or extension of time for the payment of the Secured Indebtednesses given by the City shall operate to release, discharge, modify, change or affect the original liability of the Grantor herein either in whole or in part. Page 15. Insurance. Grantor shall maintain property and casualty insurance for the full replacement cost of the Property, and to maintain policies of insurance against other such hazards, casualties and contingencies as the City may require, with all such policies to be in form satisfactory to, and in insurance companies approved by, the City. The proceeds of any such insurance shall be applied to the full repayment of the Secured Indebtednesses. Such policy or policies shall, at 'the option of the City, be directed to and held by the City without liability. 16. Rights of City to Remedy Defaults. (a) If the Grantor defaults in payment of any sums or in the performance of any act required to be paid or performed by the Grantor under the provisions of any of the covenants herein, the City may, at its option, make payment thereof or perform any act required of the Grantor, to such extent and in any form or manner deemed expedient by the City, and pay any other sums, expenses, and charges including attorneys' fees which the City deems necessary and appropriate therefor. The City shall be the sole judge of the validity, priority and amount of any such claim so paid by it and the necessity for the performance by the City of any such act which the Grantor was required but failed to perform. The City at its option, shall be subrogated to any encumbrance, lien, claim or demand which it has paid under the provisions hereof and any such subrogation rights shall be additional and cumulative security to those set forth in this Deed and as provided by law. (b) Upon the payment of any sums or performance of any act which the Grat~tor fails to pay or to perform, the amount so paid or the cost of performing any such act, together with other sums paid or incurred by the City (including charges, expen- ses and attorneys' fees deemed necessary or appropriate by the City to effect such payment or to perform such act) immediately and without demand, shall be paid by the Grantor to the City. The foregoing amounts shall be secured hereby. 17. Rehabilitation. (a) The Grantor agrees that it will comply with the provi- sions of all applicable federal, state and local laws prohibiting discrimination in housing and that the Grantor, to the extent it has employees, and all of Grantor's contractors and subcontractors engaged in the construction, rehabiJitation, or management of the Property, shall provide an equal opportunity for employment without unlawful discrimination. (b) The provisions of this paragraph shall apply during the period when the Secured Indebtedness is secured by this Deed. (i) a. The Grantor shall commence and proceed with the rehabilitation with all practical dispatch, and ~n an economical, efficient and good and workmanlike manner, in compliance with the Plans and in accordance with the provisions hereof and with all applicable laws. b. The Grantor shall commence and proceed with the provision or the performance of the labor, services or materials necessary to install, construct or complete those improvements Jn accordance with the work write-up or the plans and specifications for the Property which were submitted to and approved by the City (such write-up or plans and specifications are referred to herein as the "Plans"). The Plans are incorporated herein by reference. Page c. In the event that any proceeding or authorization is required by any applicable law or regulations either to enable the Grantor to execute, deliver or perform its duties hereunder or to undertake and complete the Rehabilitation, the Grantor will take ail steps necessary including the payment of license and permit fees, to secure such approval, or to comply with such law or regulation. d. The Grantor shall not permit any changes to the Plans without the approval of the City. Any desired chan§es must be approved by a chan§e order signed by the Grantor and the Buildin§ Commissioner or the Assistant Buildin§ Commissioner for the City of Roanoke. (ii) it is agreed that the Grantor shall execute a Construction Disbursement Agreement and that the method of payment to Grantor of amounts disbursed in escrow pursuant to that Construction Disbursement Agreement this day and evidenced by the Note shall be governed by the terms and provisions of the Construction Disbursement Agreement dated , 19__, and incorporated herein by reference. (iii)a. The Grantor understands that the City is subiect to the ~ requirements of the Virginia Housing Partnership Revolving Fund i Guidelines as amended from time to time (referred to herein as the "Fund Guidelines"). The Grantor hereby covenants and agrees to comply with the Fund Guidelines and agrees not to act or fail to act in any way which would cause the City to be in non- compliance with any of the Fund Guidelines. b. Without in any way limiting the foregoing, and without the prior written consent o! the City, the Grantor shall not rent to, or otherwise allow occupancy of the Property by, any person or family other than the the Grantor and his family (who, shall at the time of execution of this Deed, have an annual gross income less than or equal to 80% of the median family income as deter- mined by the Virginia Housing Partnership Revolving Fund for the applicable market area), for a period to expire eight years from the date hereon, and after this eight year period the Grantor shall not rent to, or otherwise allow occupancy of the Property by, any person or family who, shall at the time of occupancy, have an annual gross income greater than 80% of the median family income as then determined by the Virginia Housing Partnership Revolving Fund for the applicable market area. The Grantor shall examine and determine the income and eligibility of any person or family who is to rent or occupy the Property and shall report such determination to the Virginia Department of Housing and Community Development, or its assigns, in such form as it shall require. Such examination and determination shall be made, and such report shall be submitted to the City for approval prior to initial occupancy of the Property by such person or family. The Grantor will not permit the use of the Property except as a single family residence without the prior approval of the City. Page 6 18. Approvals and Authorizations. All approvals and authorizations under this Deed of Trust shah be in writing from the Building Commissioner or the Assistant Building Commissioner for the City of Roanoke. 19. Events of Default. Any one or more of the following events shall consti- tute a default under this Deed: (a) Default in the payment of any portion of the Secured Indebtedness or any installment thereof, whether principal, interest, when and as the same shall become due and payable, whether at maturity or by acceleration or otherwise; or (b) Default in the due performance or observance of any Secured Covenant; or (c) Misrepresentation or omission by the Grantor of any material fact in the Application, any supplements or amendments thereto or in or with respect to any document or information furnished pursuant thereto. (d) If the Grantor shall be involved in financial difficulties as eviden- ced: (i) by an admission in writing of its inability to pay its debts generally as they become due; (ii) by filing a petition in bankruptcy or for the adoption of an arrangement under the National Bankruptcy Act (as now or in the future amended) or an admission seeking the relief therein provided; (iii) by making an assignment for the benefit of creditors; (iv) by consenting to the appointment of a receiver or trustee for all or a substantial part of its assets or to the filing of a petition against it under said Bankruptcy Actl (v) by being adjudicated a bankrupt; (vi) by the entry of a court order appointing a receiver or trustee for all or a substantial part of the assets of Grantor or approving as filed in good faith a petition filed against it under said Bankruptcy Act; (vii) by the assumption of custody or sequestration by a court of competent jurisdiction of all or substantially all of the assets of the Grantor; (viii) by an attachment for an amount in excess of $5,000 on any substantial part of the assets of the Grantor which shall not be discharged within thirty (30) days from the making thereof; (ix) by a judgement or decree for the payment of money in excess of $5,000 being entered against the Grantor, or if an attachment~ execution or levy is made upon any of its assets and the judge- ment, execution or levy, as the case may be, is not discharged or stayed within thirty (30) days from the date of the judgment, attachment, execu- tion or levy as the case any be; or (x) by default under any deed of trust recorded prior to this Deed. 20. Delay. No delay by the City or the Trustees in exercising any right or remedy hereunder or otherwise afforded by law shall operate as a waiver thereof or preclude the exercise thereof during the continuance of any default hereunder. 21. Remedies Cumulative. No remedy herein contained or conferred upon the City or the Trustees is intended to be exclusive of any other remedy or remedies afforded by law or by the terms hereof to the City or the Trustees, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity. Page 7 22. Headings. The headings herein are inserted for convenience of reference and in no way define, limit or describe the scope or intent of this Deed, or of any particular provision thereof, or the proper construction thereof. 23. Entire Agreement. This writing~ and all documents referred to herein, constitute the entire agreement. No modification of this writing shall be made without written consent of the Grantor and the City. 24. Enforceability. If any term or provisions of the Deed of Trust is invalid or unenforceable to any extent, the remainder of this Deed of Trust will not be affected. 25. Notice. Any notice~ demand or other communication required or otherwise to be sent or delivered to City shall be sent by first class mail to: Housing Development Office, Administrator 215 Church Avenue Sg/ Room 170 - Building Department Roanoke~ VA 24011-1592. Upon the payment of all Secured Indebtednesses and upon the performance of all Secured Covenants, the Grantor covenants to pay the expenses of releasing this Deed. WITNESS the following signatures and seals. (SEAL) (SEAL) STATE OF VIRGINIA CITY OF ROANOKE, to wit: day of The foregoing instrument was acknowledged belore me this ~ 19 by My commission expires: NOTARY PUBLIC Page 8 EXHIBIT A Property Description Page 9 CITY OF ROANOKE, VIRGINIA DEED OF TRUST NOTE $ Roanoke, Virginia , 19 FOR VALUE RECEIVED, the undersigned jointly and severally promise to pay to the order of the City of Roanoke, Virginia (the "Noteholder"), the principal sum of Dollars ($ ), with interest on the unpaid principal balance from the first day of the second month following the month in which closing occurs, until paid, at the rate of four percent (t~%) per annum. The principal and interest shall be payable at the principal office of the City of Roanoke, Department of Billings and Collections, or such other place as the Noteholder may designate in writing, in consecutive monthly installments of Dollars ($ ) each, on the first day of each month beginning , 19__, and continuing on the like day of each successive month thereafter until the entire indebtedness evidenced hereby is fully paid, except that any remaining, if not sooner paid, shall be due and payable on the 1st day of , 19 . All payments received by the Noteholder on account of this Note shall be first applied to accrued interest and the residue to reduction of principal. The undersigned shall pay to the Noteholder a late charge of five percent (5%) of any installment not received by the Noteholder within fifteen (15) days of its due date. If there is a breach of any of the covenants contained in the Deed of Trust to Joel M. Schlanger and Wilburn C. Dibling, Jr., Trustees, of even date herewith and recorded in the Clerk's Of:lice of the Circuit Court for the City of Roanoke, which said Deed of Trust secures the debt hereby evidenced, or in the event that any monthly installment due under this Note is not paid when due and remains unpaid for a period of fifteen {15) days after written notice is sent, stating that any of the parties hereto shall be in default, then the entire principal amount outstanding hereunder and accrued interest thereon shall, at the option of the Noteholder~ immediately become due and payable for all pur- poses whatsoever~ and its collection may be enforced by any remedy in law or in equity. Failure to exercise such option upon default shall not constitute waiver of the right to exercise such option upon any subsequent default. The time of payment of all or any part of the debt hereby evidenced may be extended or renewed from time to time by the ~qoteholder, and no such extension or renewal shall in any way waive or release the liability of anyone in any way liable for the payment hereof. The right is reserved to prepay this Note, in whole or in part, on any installment due date. At the option of the Noteholder, prepayments shall be applied to reduction of the indebtedness in the inverse order of maturity of the installments provided for herein. The loan evidenced by this Note is being made to finance purchase and/or improvement of certain property pursuant to the Home Purchase Assistance Program. This Note and the instrument securing the same may be sold, assigned, transferred by the Noteholder. Page I of 2 The undersigned makers, and any and ali endorsers, sureties, guarantors and assumers hereo~ (each a "Part)'" and collectively the "Parties" hereto), hereby joint1), and severally waive presentment, demand, protest, notices o~ dishonor and o~ protest, the bene~its o~ homestead, and all other waivable exemptions, and all defenses and pleas on the ground of any extension(s) or renewals of the time o~ payment or of the due dates of this Note, in whole or in part, before or after maturity, with or without notice, it being further agreed by all the makers that they, or each of them, will pay any collection expense, court costs, and reasonable attorneys' fees which may be incurred in the collec- tion or enforcement of this Note or any part hereo~. This Note is secured by a Deed of Trust of even date herewith conveying real property and other security, which real property is briefly described as located in the City o~ Roanoke, Virginia and more fully described in said Deed o~ Trust, in which Trustees are Wilburn C. Diblin§ 3r., and 3oel M. Schlanger. WITNESS the ~ollowing signatures and seal. (SEAL) (address) (SEAL) COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I hereby certify that the foregoing Deed of Trust Note was acknowledged before me by , this __ day o~ My Commission expires= , 1990. Notary Public COMMONWEALTH OF VIRGINIA CITY OF ROANOKE This is to certify that this is the Note described in and secured by Deed of Trust dated , 19 , on the Property located in Roanoke, Virginia. My commission expires= Date= Notary Public Page 2 of 2 ATTACHMENT C CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY October 20, 1992 Mr. Bud Cheney Housing Development Technician Room 107 Municipal Building 215 Church Ave. S. W. Roanoke, Virginia 24011 RE: HOME PURCHASE ASSISTANCE PROGRAM (HP&P) 829 Center Ave. N.W. Prom The Ultra White Co., Inc. to Lucille B. Dunnaville Edna M. Lee Dear Bud: This is written confirmaton that the City of Roanok% Redevelopment and Housing Authority will draw down CDBG funds to exceed $12,000.00, from account #035-091-9120-5118, to provide a 4% - 15 year loan for the purchase of the above referenced property by said borrowers. Very truly yours, Neighborhood Development DJB/w cc: Marie T. Pontius, Grants Monitoring Administrator Ila Farris, Finance Department FAX (703) 983~ 229 TELEPHONE (703) 983-928 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #27-405 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31230-110292 authorizing you to enter into agreements with Anderson & Associates, for provision of engineering services for evaluation and cost estimates for proposed infilt~tion]inflow corrective action projects at Shaffers Crossing Sewershed discharging to the Roanoke River Interceptor, Murray Run Sewershed discharging to the Roanoke River Interceptor, and Garden City Sewershed discharging to the Roanoke River Interceptor, in an amount not to exceed $100,000.00; and Mattern & Craig, P. C., for engineering services for evaluation and cost estimates for proposed infiltration/inflow corrective action projects at Mudlick Sewershed discharging to the Roanoke River Interceptor, Lick Run Sewershed discharging to the Tinker Creek Interceptor, and Peters Creek Sewershed discharging to the Roanoke Rive~- hztereeptflr, in an amntlnt not to exceed $200,000.00, as more particularly set forth in a report of the City Manager under date of November 2, 1992. Resolution No. 31230-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. Mr. James D. Gri.~o, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Earl Sturgill, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. W. Robert Herbert 'November 9, 1992 Page 2 pc: Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of November, 1992. No. 31230-110292. A RESOLUTION authorizing the City Manager to enter into agreements with certain engineering firms, to provide certain engineering services, specifically evaluation and cost estimates for proposed infiltration/inflow corrective action projects, in connection with the Sanitary Sewershed Evaluation Plan. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and to attest, respectively, an agreement with Anderson & Associates, for the provision by such firm of engineering services for evaluation and cost estimates for proposed infiltration/inflow corrective action projects at three locations, in connection with the Sanitary Sewershed Evaluation Plan, as more particularly set forth in the November 2, 1992, report of the City Manger to this Council, for an amount not to exceed $100,000.00. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Mattern & Craig, P.C., for the provision by such firm of engineering services for evaluation and cost estimates for proposed infiltration/inflow corrective action project at three locations, in connection with the Sanitary Sewershed Evaluation Plan, as more particularly set forth in the November 2, 1992, report of the City Manager to this Council, for an amount not to exceed $200,000.00. by the The form of the contract with each firm shall be approved City Attorney. ATTEST: City Clerk. MARY F. PARI~ City Clerk CTrY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 9, 1992 File #60-27-405 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31229-110292 amending and reordainlug certain seet/ons of the 1992-93 Intern~! Serv/ce Fund Appropr/ations, providing for the transfer of $300,000.00 from Retained Earnings Unrestricted to Sewershed Study and Project Identification - Capital Outlay, in connection with award of engineering services contracts to Anderson and Associates, Inc., and Mattern & Craig, Inc., to provide professional services in connection with implementation of a Sewershed Flow Monitoring Program and Remediation Project Conceptual Design. Ordinance No. 31229-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Earl Sturgill, Project Manager Ms. Sarah E. Fitton, Coustructiala. C~at Teehni~inn Mr. Kit B. Kiser, Director, Utilities and Operat/ons Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of November, 1992. No. 31229-110292. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Utility Line Services Capital Outlay (1) ................................... $ 3,129,079 461,285 Retained Earning~ Retained Earnings Unrestricted (2) ..................... $ 3,309,798 1) Sewershed Study and Project Identification 2) Retained Earnings Unrestricted (006-056-2625-9024) (006-3336) $ 300,000 (300,000) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor & Members of City Council Roanoke, Virginia Roanoke, Virginia NovemSer 2, 1992 SUBJECT: SANITARY SEWERSHED EVALUATION PLAN IMPLEMENTATION & PROJECT IDENTIFICATION I. Backqround: City of Roanoke~ Roanoke County, City of Salem, Town of Vinton~ and Botetourt County received a Special Consent Order from the State Water Control Board in June of 1992 to address the infiltration/inflow being experienced at the Sewage Treatment Plant. Special Consent Order specifies several dates for conformance as follows: Submit a sewershed evaluation plan to the State Water Control board by no later than September 30, 1992. Submit an approvable list of proposed infiltration inflow corrective action projects no later than December 1, 1992. Submit a report quantifying the success of these projects in reducing infiltration/inflow to the treatment plant no later than July 31, 1993. Sewershed Evaluation Plan was submitted to the State Water Control Board on September 9, 1992. City of Roanoke proposed to submit six (6) of a total of fifteen (15) sewersheds within its boundaries in its sewershed evaluation plan as an initial effort in meeting the conditions of the consent order. This decision was based on historical data, day-to-day maintenance, and performance during heavy rainfall events. It was decided that identifying and correcting the problems in these six (6) areas would have the most significant impact on reducing infiltration/inflow to the plant in the most cost effective manner possible. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 2 Enqineerinq Services to be Provided: Note: The following definitions for engineering services were taken directly from the contract proposal. In general, it says that flow meters will be installed at the outfall of each of the six (6) sewersheds to measure dry and wet weather flows and prioritize the ones having the most significant I/I problems. This is designated as Locations "A". From there, the flow monitors will be moved systematically into the Sewersheds (Locations "B" and "C") until the sources of I/I are determined and corrective action projects can be selected. Provide project organization, planning and coordination. Use available City mapping for project - provide no field surveys. Install "A" location (outfall of sewersheds) Flo- Totes, including manhole selection, band and instrument installation, calibration, maintenance, data collection, batteries, invert cleaning, and equipment removal. Install rain gauge (tipping bucket recording gauge), maintain, collect data, and remove. These installations are assumed to last one month. At "A" locations (outfall of sewersheds), with Flo- Totes, measure dry weather flow and then wet weather flow after significant rainfall. Calculate expected dry weather flow for sewershed based on connections and standard City domestic water data. City will obtain flow meter data from Roanoke County and Salem. Analyze data gathered. Provide to the City the Flo-Tote data on disk. Move Flo- Totes when an event has occurred. Review available City data provided for the respective sewersheds such as TV videos, smoke testing results, reports, etc. Meet with City Staff to Preview "A" results and plan next series of set-ups prioritize the sewersheds based on data from "A" locations. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 3 10. 11. At "B" locations (outfall of sub-sewersheds), in the first priority sewershed, (and then sequentially in the second and third priority sewershed after the "C" locations are monitored), install Flo-Totes per item 2 above and per the Equipment Usage Schedule. These installations are assumed to last one month. Note: "B" locations may vary from Plan locations and be located in sewershed to most quickly identify I/I sources. At "B" above. above. locations, perform work indicated in item 3 Continue with the work indicated in item 4 Meet with City Staff to review "B" results and plan next series of set-ups - the "C" locations - identify projects, if applicable. At "C" locations, first priority, in the sub- sewersheds, install Flo-Totes per item 2 above and per the Equipment Usage Schedule. These installations are assumed to last one month. At "C" locations, first priority, in the sub- sewersheds, perform the work indicated in item 3 above. With data analysis, identify projects. If City forces perform additional field investigation (TV, smoke, dye), incorporate data. Identify additional projects, prepare conceptual cost estimates for projects. Prepare brief summary report. Reinstall City Flo-Totes at appropriate locations downstream of improvements and monitor until significant rainfall occurs, similar in size to original events, up to 1.5 months at each location. Reinstall rain gauges to measure rainfall. Perform tasks identified in Items 2 and 3 above. Add data to brief summary report. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 4 II. Current Situation: Request for Professional Services with qualifying proposals was advertised in the Roanoke Times and World News on Sunday, August 30, 1992, for the implementation of a Sewershed Flow Monitoring Program and Remediation Project Conceptual Design with the following firms responding: Anderson & Associates, Inc., Engineers & Planners of Blacksburg, Virginia 2. Olver Associates, Inc., Engineers & Planners of Blacksburg, Virginia 3. LMW, P.C., Engineers & Surveyors of Roanoke, Virginia Dewberry & Davis, Engineers & Planners of Roanoke, Virginia Mattern & Craig, Inc., Consulting Engineers & Surveyors of Roanoke, Virginia Personal Interviews were conducted in the Office of the City Engineer on the 22nd of September with the following persons on the review committee representing the City of Roanoke: 1. Charles M. Huffine, P.E., 2. Jesse H. Perdue, Manager, 3. Philip C. Schirmer, P.E., 4. City Engineer Utility Line Services L.S., Civil Engineer Earl Sturgill, Civil Engineer & Project Manager Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 5 Interview Process following presentations of proposals in accordance with Request for Professional Services confirmed that both Anderson & Associates, Inc., of Blacksburg, Virginia and Mattern & Craig, Inc., of Roanoke, Virginia, were qualified to perform the work based on the following criteria: 1. Familiarity with the Scope of Work necessary for the sewersheds involved. Prior experience with flow monitoring systems of various sewersheds and the necessary analysis procedures. 3. Professional Staff with sufficient technical personnel & equipment to meet the tight schedules as set forth in the consent order. Review Committee elected to split the initial six (6) sewersheds scheduled for analysis between Anderson & Associates and Mattern & Craig in the following manner: To Anderson & Associates: 1. Shaffers Crossing Sewershed discharging to the Roanoke River Interceptor. 2. Murray Run Sewershed discharging to the Roanoke River Interceptor. Garden City Sewershed discharging to the Roanoke River Interceptor. To Mattern & Craiq: 1. Mudlick sewershed discharging to the Roanoke River Interceptor. 2. Lick Run Sewershed discharging to the Tinker Creek Interceptor. 3. Peters Creek Sewershed discharging to the Roanoke River Interceptor. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 6 Negotiating meetings were held with both firms to establish the most cost effective approach of monitoring and analyzing the respective sewersheds. Anderson & Associates have agreed to perform the work as stipulated in the request for professional services for the amount of $100~000.00. Mattern & Craiq have agreed to perform the stipulated in the same request for the amount of $200~000.00. work Engineering fees differ because Mattern & Craig, Inc. has been assigned the larger sewershed (14.72 square miles in area) with some 4,500 sewer manholes compared to 4.48 square miles with 2,500 manholes for Anderson & Associates. III. Issues in Order of Importance: Engineering Concerns in establishing a reliable but cost effective method of approach in accordance with the consent order. Schedules as stipulated in the consent order. Reasonableness of Fees proposed by both firms. Available Fundinq IV. Alternatives: Award engineering services contracts as stipulated in the Request for Professional Services to Anderson & Associates for their respective three (3) sewersheds in the amount of $100~000.00 and to Mattern & Craig for their respective three (3) sewersheds in the amount of $200,000.00 giving a total amount of $300~000.00 for the slx (6) sewersheds. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 7 Engineerinq concerns have been met by negotiations with both firms in establishing a reliable and cost effective approach to meet the consent order. Schedules to meet the deadlines stipulated in the Consent Order have been established satisfactorily by both firms involved. Reasonableness of Fees have been confirmed, based on the Scope of Work involved and labor plus technical support and equipment submitted by both firms. Fundinq is available in the Utility Line Services Internal Service Fund's Retained Earnings. Do not award engineering services contracts as stipulated in the Request for Professional Services to Anderson Associates, Inc.and Mattern & Craig, Inc.: Enqineerinq concerns will not be met in establishing a reliable, cost-effective approach to meet the conditions of the consent order. Schedules to meet the deadlines stipulated in the consent order cannot be maintained. 3. Reasonableness of fees will have to be re- established at a later date. 4. Funding will not be an issue at this time. V. Recommendation is that the City: Award engineering services contract, in a form acceptable to the City Attorney, to Anderson & Associates, Inc., of Blacksburg, Virginia, in the amount of $100~000.00 and to Mattern & Craig, Inc., of Roanoke, Virginia in the amount of $200,000.00 giving a total of $300,000.00 for all six (6) sewersheds. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Sanitary Sewershed Evaluation Plan Implementation & Project Identification Page 8 Appropriate $300~000.00 from the Utility Line Services Internal Service Fund's Retained Earnings to a new account entitled "Sewershed Study and Project Identification." Respectfully submitted, W. Robert Herbert City Manager WRH/ES/fm cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Engineer "~EPARTM~:NT OF FINANCE CITY OF ROANOKe. VA, November 2, 1992 '92 0~27 A9:~1 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso SUBJECT: Monthly Financial Report Attached is a copy of the financial report for the month of September, 1992. JDG/kp Attachment CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF SEPTEMBER 30, 1992 General Contingency: Balance July 1, 1992 Ord. No. Da;)artment 31100 Transfers 31107 Recreation Grant Local Match Youth Summit 317,779 1,800) 29,914) 286,065 Maintenance of Fixed Assets Contingency: Balance July 1, 1992 200,000 Supplemental Budgets - Employee Compensation Balance July 1, 1992 25,000 Total Contingency Balance $ 511,065 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money and Property Education Grants*in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Currant Fiscal Year Revised Percent of Jul 1-Sap 30 Jul 1-Sap 30 Percentage Revenue Revenue Estimate 1991-92 1992-93 of Change Estimates Received 9,708,334 $ 10,295,810 6.05% 5,278,834 5,597,190 6.03% 136,929 154,067 12.52% 144,783 154,467 6.69% 53,308,845 19.31% 39,883,333 14.03% 523,250 29.44% 693,000 26.09% 206,341 169,357 (17.92%) 827,652 20.46% 6,951,490 6,661,385 11.93% 34,783,510 26.38% 3,553,201 3,460,943 ( 2.60%) 25,255,672 13.70% 5,824 121,226 N/A 163,332 79.06% 470,200 392,435 (16.54%) 2,506,042 15.66% 52,084 75,991 45.90% 266,060 28.66% 296,837 203,523 { 31.44%) 1~493,581 13.63% $ 25 804 857 $ 271286;394 5.74% $ 159,594,277 17.10% 2 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Sap 30 Jul 1-Sap 30 General Government $ 2,330,332 $ 2,327,889 Judicial Administration 868,963 935,650 Public Safety 8,710,757 7,595,333 Public Works 6,317,030 6,660,886 Health and Welfare 3,483,266 3,302,638 Parks, Recreation, and Cultural 1,182,864 1,307,313 Community Development 196,626 209.338 Education 12,537,023 12,885,083 Debt Service 4,911,580 3,632,203 Nondepartmental 552r090 1 ~961,856 Total Current Fiscal Year Percentage Unencumbered Revised Budget of Change Balance Aoorooriations Obligated 0.10%) $ 6,648,782 $ 8,976,671 25.93% 7.67% 2,595,329 3,530,979 26.50% 12.81%) 22,393,893 29,989,226 25.33% 5.44% 13,588,708 20,249,593 32.89% 5.19%) 11,133,695 14,436,333 22.88% 10.52% 3,088,606 4,395,918 29.74% 6.52% 684,332 893,670 23.42% 2.78% 56,366,196 69,251,279 18.61% 26.05%) 3,642,114 7,274,317 49.93 % 255.35% 2,440,895 4,402,751 44.56% $ 41,090~431 $ 40,818,188 { 0.66%} $ 122,582,549 $ 163,400,737 24.98% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES. AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 1992 General Government Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unencumbered Budaet To Date Balance Encumbrances Balance $11,719,892 $ 5,940,161 $ 5,779,731 $ 433,219 $ 5,346,512 12,674,333 6,652,405 6,021,928 2,190,199 3,831,729 517,538 391,597 125,941 112,424 13,517 8,814,733 5,478,026 3,336,707 609,736 2,726,971 2,276,816 1,785,536 491,280 270,105 221,178 1,389,028 1,231,055 157,973 64,342 93,631 22,020,005 14,564,708 7,455,297 1,404,481 6,050,816 5,282~037 5.282.037 5,282,037 $ 64f694,382 $ 36,043,48~8 $ 28,650,894 $ 5 084 506 $ 23,566,388 4 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Total Non-Operating Income Net Income 1992 635,760 610,958 52,887 3,659 239,596 84,699 1,627,559 246,450 305,908 81,961 85,881 720,200 907,359 177,487 729,872 72,533 4,825 268 77,626 807,498 1991 394,245 503,253 29,601 539 262,834 115,013 1,305,485 238,928 284,272 90,818 91,670 705,688 599,797 178,599 421,198 24,259 2,625 3,260 30,144 $ 451~42 5 WATER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project New Service, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Falling Creek Plant Rehabilitation Phase I Franklin Road Widening Carvins Cove Improvement Phase II Water Plant Expansion Bonds 92 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exnenditures 61,365 138,969 2,410 178,676 12,103 1,117,158 9,007 1,373,654 555 464,838 495,668 3,854,403 3,399,568 454.835 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net Income 1992 1,144,619 179,861 51,941 156,221 15,853 20,971 5,891 1.575,357 381,775 911.672 1,293,447 281,910 240,001 41,909 10,928 32,482 43,410 85,319 1991 1,191,776 142,257 51,629 168,742 15,402 29,737 1,984 1,601,527 365,647 955,524 1,321,171 280,356 241,814 38,542 25,229 27,508 52,737 91,279 8,693 12,518 8,693 12.518 $ 76.62~ $ 78.76______~[1 7 SEWAGE TREATMENT FUND {CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Unidentified Construction FY86 Projects Design Roanoke Diesel Engine #6 Franklin Road Widening Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 9,777 8,507 56,326 821,477 22,777 918,864 878,252 40,612 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Interest Income Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Interest Expense 1988 Revenue Bond Issue Paying Agent Fees Total Non-Operating Expenses Net Income (Loss) 1992 200,259 24,873 760,821 81.081 1,067,034 330,142 481.550 811.692 255,342 264,324 ( 8,982) 27,683 6,991 41,600 10,613 14,856 12 101,755 92,773 19,396 130,473 149,869 $( 57.09._.~6) 1991 $ 198,531 24,036 683,OO4 39,722 945.293 294,475 334,484 628.959 316,334 268,220 48,114 56,299 11,747 62,305 11,815 1,115 143,281 191,395 21,508 132,712 2,305 156,525 $ 34.870 9 ROANOKE REGIONAL AIRPORT COMMISSION (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Furniture and Equipment Vehicular Equipment Other Equipment Unidentified Construction Refurbish Buildings Paint and Repair Buildings General Aviation Development FAR Part 150 Noise Study Perimeter Road and Electric Projects Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exeenditures 6,151 22,688 3,526 18,100 19,654 850 126,633 141,240 695,221 1,034,063 749.022 $ 285.041 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Expenses Before Depreciation Operating: Personal Services Fringe Benefits Contractual Services Internal Services Utilities and Communications Other Charges Rental and Leases Promotional Expenses: Personal Services Fringe Benefits Contractual Services Other Charges Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Operating Supplement Total Non-Operating Income (Loss) Net Income {Loss) 1992 1991 68,485 $ 87,738 6,468 17,165 11,670 39,337 415 300 2,822 24,741 26,123 22,858 115,983 149,421 35,289 19,069 21,398 84,481 47,045 1,690 192,139 119,687 28,783 19,285 122,845 58,113 19,340 540 7,092 14,941 539 1,132 1,885 2,181 292) ( 997) 367,517 (251,534) 89,495 ( 341,029) 1,396 571 678,616 680.583 339,554 385,850 (193,711) 89.884 ( 283,595) 672) ( 672) $( 284.267) 11 CIVIC CENTER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Asbestos Abatement Auditorium Fire Damage Acoustical Enclosure Removal Air Conditioning in Coliseum Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Data ExDenditures 3,854 233,835 601,763 95,800' 295 935,547 835,598 99.949 NOTE: Some of these projects are continued from prior years with inception to date totals, 12 CITY OF ROANOKE TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Before Depreciation Operating Expenses Total Operating Expenses Before Depreciation Operating Income (Loss) Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Transfer from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Operating Subsidy for GRTC Total Non-Operating Expenses Net Income 1992 76,543 53,991 113,363 65,316 13.910 323,123 367.711 367,711 44,588) 131,048 175.636) 719,163 1,064 651 720,878 545,242 275,000 275,000 270.242 1991 43,743 47,941 111,528 715 14,880 218,807 107,740 107,740 111,067 94,386 16,681 300,000 ( 745) 299.255 315,936 300,000 300,000 $ 15.93~6 13 CITY OF ROANOKE NURSING HOME FUND INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursement Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Operating Supplement Total Non-Operating Income Net Income 1992 $ 30,128 66,086 191.094 287,308 283,869 65,695 349.564 (62,256) 13.111 (75,367) 942 405.553 406.495 $ 331,128 14 CITY OF ROANOKE HOTEL ROANOKE CONFERENCE CENTER FUND INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Income Contribution from City of Roanoke Contribution from Virginia Tech Total Non-Operating Income Net Income 1992 12,944 12,944 (12,944) 50,000 50,000 100,000 87,056 15 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 1992 1991 Operating Revenue: Charges for Services $ 1.860,187 $ 1,929,524 Total Operating Revenue 1.860.187 1.929.524 Less: Operating Expenses Before Depreciation Personal Services 1,172,914 1,121,755 Operating Expenses 475,447 440,723 Total Operating Expenses Before Depreciation 1.648.361 1,562,478 Operating Income Before Depreciation 211,826 367,046 Less: Depreciation 139,411 153,106 Operating Income 72,415 213,940 Add: Non-Operating Income Interest on Investments 16,982 33,551 Total Non-Operating Income 16,982 33.551 Net Income $ 89.397 $ 247,491 16 INTERNAL SERVICE FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Management Services - Furniture and Equipment Management Services - Other Equipment City Information Systems - Other Equipment City Information Systems - Library Automation Equipment Fleet Management - Furniture and Equipment Fleet Management - Other Equipment Utility Line Services - Other Equipment Total Year to Date Expenditures 2,§78 12,100 21,437 4,600 878 1,329 4,375 $ 47 297 17 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE 6ENERAL. STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED SEPTEMBER ~0, lgg2 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED SEPTEMBER 30, 1 gg2 GENERAL $8,175,304.60 'i5;200 92i.72 $9 6B5'¢05.4~' :~i~ '~i~,~'4;~0i 6~: WATER 30,407, 702.77 762, 087.98 SEWAGE 2,334,601.24 1,140,164.35 AIRPORT $,625,256.,'.$6 318,229.45 01VIC CENTER 624,169.31 71,666.14 INTERNAL SERVICE 2,874,182.59 414,427.43 TRANSPO RTATIO N 281,732.62 106, 'J 87.66 CAPITAL 20,004~353.85 116~g73.46 NURSING HOME 380,236.34 160,543.61 HOTEL & CONVENTION 0.00 0.00 DEBT SERVICE 6,999,213.98 8,818.40 PENSION (101,873.26) 668,000.00 FDETC 146,474.33 337,763.66 GRANT PROGRAMS (172,564.08) ,513,978.87 PAYROLL (4.278.57§.48) 6.907.121.45 TOTAL '73,299,20,5.17 *26,815,874.18 1,855,756.05 1,94B,28g.36 4,398,237.11 (376,817.04) 2,873,992.26 109,341.45 1~g16~067.62 0.00 0.00 6,104,778.60 (4,463.15) (303,068.00) 342,859.13 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS ATRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 1992 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVF-ST~ENTS ACQUIRED FROM COMPETITIVE PROPO,~N..S: CERTIFICATES OF DEPOSIT DOMINION BANK NATIONSBANK SIGNET BANK STATE NON-ARBITRAGE PROGRAM (SNAP) TOT~N.. DATE: OCTOBER 14. 1992 UNtiED STATES 6,000,000.00 i!i!!ii?ii i i ! iiii 24,000,000.00 ii!iii!! !i ii! $,ooo,ooo.oo 4o,o ,$8 .17 iiii ! : ii GOR'D'"0N ~. PE""f~h ' ~BA~OKE CITY TR~SURER 18 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1992 Revenue City's Contributions investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1992 ,243,705 685,193 ,321,421 124,485 $ 3.374.804 1991 1,183,236 477,012 1,588,537 36,720 $ 3.285.505 Expenses Pension Payments Fees for Professional Services Expense From Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 1,693,035 $ 1,623,690 ( 113) (1) 5,336 66,496 50,328 5,063 3,602 1,764,481 $ 1.610.323 1,682,956 1,602,549 {1 ) Reversal of accruals as of June 30, 1992 19 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF SEPTEMBER 30, 1992 Assets Cash Investments: (market value - Due From Other Funds Other Assets Total Assets 1992 9146,024,491 1991 9130,213,560) 1992 1991 9 86 9( 4,463) 129,599,227 99 18,000 9 129.617,412 115,417,206 275 18,000 9 115.431.01~8 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 9 569.095 9 541,310 569,095 541,310 127,437,994 113,287,159 1,610.323 1.602,549 129.048.317 114.889.708 9 129.617~412 9 115.431.018 20 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l Telephone: (703) 981-2541 November 11, 1992 File #24-289-468B SANDRA H. EAKIN Deputy City Clerk Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31233-110292 establishing the following schedule of rates and charges for boating activities at Carvins Cove. No Motor Up to 10HP motor Over IOHP motor Effective Effective Effective January 1, 1993 January 1, 1994 January 1, 1995 Annual Daily Annual Daily Annual Daily $50.00 $3.00 $60.00 $4.00 $ 75.00 $ 5.00 $60.00 $5.00 $75.00 $7.00 $ 90.00 $ 9.00 $75.00 $6.00 $90.00 $9.00 $100.00 $12.00 Resolution No. 31233-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, MFP: sw Eric. Mary F. Parker, CMC/AAE City Clerk Mr. W. Robert Herbert November 9, 1992 Page 2 Mr. James D. Grisso, Acting Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig SIuss, Manager, Water Department Mr. William F. Clark, Director, Public Works ~ Mr. Gary N. Fenton, Manager, Parks and Recreation Mr. George C. Snead, Jr., Director, Public Safety Mr. M. David Hooper, Police Chief Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY' OF ROANOKE, VIRGINIA, The 2nd day of November, 1992. No. 31233-110292. A RESOLUTION establishing a schedule of rates and charges for boating activities at Carvins Cove. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. On and after January 1, 1993, January 1, 1994, and January 1, 1995, respectively, the boat fees established by this resolution shall be imposed.and collected by the City for the use of boats at Carvins Cove. 2. The rates and charges hereby authorized to be imposed and collected shall be as follows: No Motor Up to 10HP motor Over 10HP Effective Effective Effective January 1r 1993 January lr 1994 January 1, 1995 Annual Daily Annual Daily Annual Daily $50.00 $3.00 $60.00 $4.00 $75.00 S5.00 $60.00 $5.00 $75.00 $7.00 $90.00 $9.00 $75.00 $6.00 $90.00 $9.00 $100.00 $12.00 3. The Director of Finance ks directed to publish the fees established by this resolution in the Fee Compendium of the City. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deput:, Cir2, Clerk November 9, 1992 File #24-289-468B Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31232-110292 amending and reordaining Section 35-15, Violations of Article, Section 35-22, Fishing, Section 35-44, Boat Permit and certificate, and Section 35-49, Launching of Article II, Carvins Cove Area, of Chapter 35, Water, Code of the City of Roanoke (1979), as amended, to provide for a Class 2 misdemeanor penalty for violation of Carvins Cove regulations, prohibiting the use of aquatic bait in fishing at Carvins Cove, limiting issuance of boat permits and establishing regulations as to launchings, effective on and after December 31, 1992. Ordinance No. 31232-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o pc' The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Mr. W. Robert Herbert November 9, ]992 Page 2 pc: The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The. Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald AIbright, Clerk, General District Court Mr. Bobby D. Casey, Office of the Magistrate Ms. Clayne M. Calhoun, Law Librarian Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. William F. Clark, Director, Public Works Mr. Gary N. Fenton, Manager, Parks and Recreation Mr. George C. Snead, Jr., Director, Public Safety Mr. M. David Hooper, Police Chief Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, p. O. Box 2235, TaIIahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, Ihe 2nd day of November, 1992. No. 31232-110292. VIRGINIA, AN ORDINANCE amending and reordaining S35-15, Violations of Article, 935-22, Fi~hinq, ~35-4~, Mat pe~lt and certificate, and S35-49, Launchinq of Article II, Carvins Cove Area, of Chapter 35, Water, Code of the City of Roanoke (1979), as amended, to provide for a Class 2 misdemeanor penalty for violation of Carvins Cove regulations, prohibiting the use of aquatic bait in fishing at Carvins Cove, limiting the issuance of boat permits and establishing regulations as to launchings; and providing for an BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 35-15, Violations of Article, ~35-22, Fishinq, Article II, Carries Cove Ar~a, of Chapter 35, Water, Code of the City of Roanoke (1979), as amended, are amended and reordained as follows: ~35-15. Violations of Article. Any parson who shall violate any provisions of this Rrt~cle sh~l! be guiltF of a Class 2 misdemeanor. In addition to any fine imposed for violation, all permits issued to such person under the provisions of this Article shall be forfeited, and he shall be required to obtain new 9e=ml~ h~ra h~ ~an began e~Jo¥in~ the §35-22. Fishinq. (c) No aquatic bait, including but not limited to minnows or other fish, crayfish or frogs, shall be used in fishing in the Carvins Cove area. No aquatic bait containers shall be in the possession of any person in the Carvins Cove area. S35-4~. Bomrd perm,Its and certi~icates. (a) No person shall place a boat upon the reservoir, either for regular or temporary use, without first securing a permit for such boat from the City Manager. Application for such permit shall be filed on a form provided for the purpose. Such application shall be accompanied by a permit fee in such amount as is prescribed by the City Council. Permits shall be issued only for boats owned by residents of the City of Roanoke, City of Salem, Town of Vinton, Roanoke County, Bedford County or Botetourt County. Applicants for permits may be required to provide proof of residency and to certify th&~ the k~at for which the permit is applied has not been fnan~water~Qt~erthanCarvinsCoveinthetwenty- one (21) da~ immediately preceding the proposed launching at Carvins Cove. (f) The City Manager may, in his discretion, waive or modify the requirements of this section for boats operated by the City, or any State or Federal agency. S3~-49. Launchi~q. No boat shall be launched in the reservoir at any place other than at the regularly established docking area at the end of State Route No. 648, No boat shall be launched until it has been inspected by a City employee or agent. 2. In order to provide fo= the usual daily operation o~ the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after December 31, 1992. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,1011 Telephone: (703) 981-2541 November 11, 1992 SANDRA H. EAKIN Deputy City Clerk File #60-24-2895468B. Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31231-110292 amending and reordaining certain sections of the 1992-93 Water Fund Appropriations, providing for the transfer of $19,444.00 from Previous Years' Retained Earnings to Salary and Wages Purification, in connection with certain restrictions relating to use of Carvins Cove Reservoir for public boating and fishing. Ordinance No. 31231-110292 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 2, 1992. Sincerely, Eric. pc: Mary F. Parker, CMC/AAE City Clerk Mr. W. Robert Herbert, City Manager Ms. Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. William F. Clark, Director, Public Works Mr. Gary N. Fenton, Manager, Parks and Recreation Mr. George C. Snead, Jr., Director, Public Safety Mr. M. David Hooper, Police Chief Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of November, 1992. No. 31231-110292. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Purification $ Personal Services (1-2) .............................. Fringe Benefits (3) .................................. 902,370 487,459 137,769 Retained Earnings Retained Earnings Unrestricted (4) ..................... $17,854,196 1) Regular Salaries 2) Temporary Wages 3) FICA 4) Retained Earnings (002-056-2170-1002) $ 8,275 (002-056-2170-1004) 9,100 (002-056-2170-1120) 2,069 (002-3336) (19,444) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. CITY Roano'k"O~, O~iaa :07 November 2~ 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Zebra Mussels (Dreissena Polymorpha) vs. Boats and Carvins Cove Water Supply Reservoir The attached staff report was considered by the Water Resources Committee at its meeting on October 26, 1992. The Committee recommends that Council take the following actions effective as of dusk December 31, 1992: No launching of any boat on Carvins Cove Reservoir until the boat has been inspected by a City employee or agent. No boat of any type can be launched onto Carvins Cove Reservoir from any access point except via Route 648. No aquatic bait or aquatic bait containers can be used at or on Carvins Cove Reservoir. Only boats owned by residents within the City of Roanoke, City of Salem, Roanoke County, Bedford County, or Botetourt County or owned by the City of Roanoke or the commonwealth of Virginia, may enter onto Carvins Cove reservoir (government owned boats exempted) and then only by; ao Permission after an employee or agent of the City of Roanoke verifies that the boat is currently owned by a resident in one of the localities noted above. The person wishing to launch the boat must be able to prove he/she is a resident of the localities noted above and the boat is identified on a current personal property tax receipt. bo The City employee or agent verifies there is no water or aquatic bait in any live wells or containers. The boat owner certifies the boat has been in no other waters other than Carvins Cove for the past three weeks. do The boat owner/operator agrees to obey all duly initiated boating/safety and operating regulations and further agrees to report to the City employee/agent Page 2 5o No Motor Up to 10 HP Motor Over 10 H.P. Motor any suspected infraction of these regulations by others. The launchin9 permit fees be raised as follows: $20.00 $2.00 $50.00 $3.00 $60.00 $4.00 $75.00 $5.00 $30.00 $3.00 $60.00 $5.00 $75.00 $7.00 $90.00 $9.00 $40.00 $4.00 $75.00 $6.00 $90.00 $9.00 $100.00 $12.00 Any net boat launching fee revenue above the amount estimated in the current Recreation Department budget will be retained in the Water Fund to help offset the additional cost of providing inspectors. An unknown amount of revenue will be provided. City Parks & Recreation Department to have installed a pole and cable system to block access to all boat launching ramps except via a locked access point. The key to the locked access point is to be in the control of the City Water Department employee or agent who issues the daily launching permit. The key is not to be loaned. City employee or agent is to be on duty between the hours of: April 1 thru October 31: 6:00 a.m. until 9:00 p.m. November 1 thru March 31: Closed to all public boating Monday thru Wednesday Thursday thru Sunday: On call for appointment for lake access between the hours of 8:00 a.m. til 6:00 p.m. There will be no public boats on the reservoir except during the hours stated above. Any violation of these regulations will be punishable as a Class 2 Misdemeanor. 10. Council authorize one additional permanent employee position of Security/Custodian, Pay Grade 5, and additional extra help funds to perform inspection/permit duties. Council appropriate $19,444 from Previous Years' Retained Earnings in the Water Fund retained earnings to the Salary and Wages account in the Water Fund Purification cost center for six months' cost of inspection/permit duties. Cost estimate is as follows: Page 3 Co 6 months full time position Fringe benefits (25%) Sub Total Extra Help 1,300 Hours @ $7.00 Total $ 8,275 2,069 $10,344 9,100 $19,444 ETB:KBK:afm Attachment Respectfully submitted, Eliz~eth T. Bowles, Chairman Water Resources Committee Round Table Discussion Attendees City Manager City Attorney Director of Finance Director of Public Works Water Department Manager Parks & Recreation/Grounds Maintenance Manager CITY OF ROANOKE IN'r~RDEPARTMENTAL C09~4~NICATION DATE TO: Conclusion= October 26, 1992 Mrs. Bowles and Me~ater Resources Committee thru ~be~Herber~,, ~ity Manager Klt ~. Kiser, Director of Utilities & Operations SUBJECT: Zebra Mussels (Dreissena Polymorpha) vs. Boats and Carvins Cove Water Supply Reservoir Temporarily restrict usage of Carvins Cove Reservoir by public boats and prohibit the use of aquatic bait effective at dusk December 31, 1992 until further notice and take such other action as outlined herein. Background: ao Briefing of the committee on April 27, 1992 introduced the topic and potential impact of introduction of the zebra mussel on our Carvins Cove water supply. Re~ort of recommendation dated June 22, 1992 recommended the Committee concur in the staff conducting a public forum on the issue, and following said forum, unless further information indicates to the contrary, the committee would recommend that Council authorize only concessionaire owned boats and Water Department boats on Carvins Cove reservoir. Public meeting was held on August 4, 1992. Approximately 130 persons attended the meeting. Enclosed is an agenda for that meeting. Other events of the meeting are: 1. Out of 130 attendees, 97 signed the attendance list. Out of 97 who signed the attendance list, 49 indicated they were City residents, 30 spoke against the ban of public boats and zero (0) spoke in favor of the ban. Several said they thought there was reason for concern, we should restrict access, and some said they would pay higher fees. Attached is a summary of the comments made. A petition containing 1,030 names in opposition to the ban was submitted. 409 of those names are indicated to be City residents. Do Other background information: Letter, copy attached, dated August 26, 1992, from the Director of the State Department of Game and Inland Fisheries, urges the City to be very careful in making its final action on this issue and stand ready to lift any restrictions imposed should further information become available that pre-empts the necessity for the ban. Conversely, and zebra mussels aside, another State agency, the State Department of Health, per the attached copy of the relevant regulations, prohibits the use of gasoline powered Page 2 II. 5o Opinion: 1. boats on water supply reservoirs unless an agreeable buffer area is established. The extent of the buffer area would depend on the usage and potential for non-recoverable contamination by gasoline. Information obtained from the City of Baltimore, Maryland: "In early 1992, Baltimore took action to prohibit the introduction of zebra mussels by placing a moratorium, at least temporarily, on boating, fish restocking, and use of aquatic bait on the raw water reservoirs under its control. Baltimore then engaged a study and report by a private research company to evaluate the effectiveness of those measures. The executive summary, copy attached, of that report of assessment by Acres International Corporation concluded that although prevention of zebra mussel infestation cannot be guaranteed, the moratorium will minimize the probability of introduction and spread of zebra mussels by the most likely sectors, namely, boats, fishing equipment, fish stocking water, and bait/bait bucket mechanisms." Two other citizens have called in opposition to the ban and ten have called to support the ban. Some say close the reservoir to all public access. Some say if they cannot fish in their boats, then no one should have any access for any purpose. Follow-up round table discussion, after the public meeting, was held on October 8, 1992 to continue dialogue among persons with different perspectives. While there were lots of discussion on many issues, per the attached agenda, the issue of fees for all users of the Carvins Cove recreation area was given serious consideration. This final recommendation modifies and reduces a fee previously considered for boaters but does not impose any fee on other recreational users. The fee still applies to boaters only since, although any form of human activity can introduce the zebra mussel, the recognized method having the highest risk is by boating activity. Attached are letters from two Round Table Discussion invitees. This recommendation takes into consideration, but not complete agreement, the points raised by these invitees. The following is a discussion of related issues and opinions: Carvins Cove Reservoir is considered a clean bod~ of water. Additional information is needed concerning the livability and extent of possible infestation of the zebra mussel if it is in fact introduced into a clean body of water. The City should request the State Department of Game and Inland Fisheries to explore research on this issue. Another possibility for research is to ask the Water Resources Center at Virginia Polytechnic Institute and State University to study this issue. 2. It is better to have people to enforce the ban than to try to physicall~ fence off the reservoir to public boat access. Page 3 We currently have two deputized security officers to monitor all three water supply reservoirs. Additional employees are needed for this effort, however. A stiff penalty is a good detriment to violation of any restriction. Possibilities are: Class 4 Misdemeanor - Punishable by a fine of up to $250.00 Class 3 Misdemeanor - Punishable by a fine of up to $500.00 Class 2 Misdemeanor - Punishable by up to six months confinement and up to $1,000 fine Class i Misdemeanor - Punishable by up to one year confinement and up to $2,500 fine 4. Introduction of the zebra mussel by aquatic baits/bait buckets and by restocking of fish also needs to be dealt with. The State Department of Game and Inland Fisheries can cooperate with us on how best to address the restocking issue. Public education, inspections and enforcement are the only known methods of dealing with baits and containers. 5. Boaters/Recreation users of Carvins Cove are the best observers for ensuring that limited boating activity on the reservoir can continue to be permitted. 6. Any boating use should be restricted to communities who have residents that have access of some form to the waters of Carvins Cove for consumption purposes. III. Recommendations: This is to recommend the Water Resources Committee recommend that City Council take the following actions effective as of dusk December 31, 1992: No launching of any boat on Carvins Cove Reservoir until the boat has been inspected by a City employee or agent. No boat of any type can be launched onto Carvins Cove Reservoir from any access point except via Route 648. No aquatic bait or aquatic bait containers can be used at or on Carvins Cove Reservoir. Only boats owned by residents within the City of Roanoke, City of Salem, Roanoke County, Bedford County, or Botetourt County or owned by the City of Roanoke or the Commonwealth of Virginia, may enter onto Carvins Cove reservoir (government owned boats exempted) and then only by; Permission after an employee or agent of the City of Roanoke verifies that the boat is currently owned by a resident in one of the localities noted above. The person wishing to launch the boat must be able to prove he/she is a resident of the localities noted above and the boat is identified on a current personal property tax receipt. b. The City employee or agent verifies there is no water or aquatic bait in any live wells or containers. Page 4 5o NO Motor do up to 10 HP Motor The boat owner certifies the boat has been in no other waters other than Carvins Cove for the past three weeks. Over 10 E.P. Motor The boat owner/operator agrees to obey all duly initiated boating/safety and operating regulations and further agrees to report to the City employee/agent any suspected infraction of these regulations by others. The launchin~ permit fees be raised as follows: Effective Effective Effective $20.00 $2.00 $50.00 $3.00 $60.00 $4,00 $75.00 $5.00 $30.00 $3.00 $60.00 $5.00 $75.00 $7.00 $90.00 $9.00 $40.00 $4.00 $75.00 $6.00 $90.00 $9.00 $100.00 $12.00 Any net boat launching fee revenue above the amount estimated in the current Recreation Department budget will be retained in the Water Fund to help offset the additional cost of providing inspectors. An unknown amount of revenue will be provided. City Parks & Recreation Department to have installed a pole and cable system to block access to all boat launching ramps except via a locked access point. The key to the locked access point is to be in the control of the City Water Department employee or agent who issues the daily launching permit. The key is not to be loaned. City employee or agent is to be on duty between the hours of: April 1 thru October 31: 6:00 a.m. until 9:00 p.m. November 1 thru March 31: Closed to all public boating Monday thru Wednesday Thursday thru Sunday: On call for appointment for lake access between the hours of 8:00 a.m. til 6:00 p.m. There will be no public boats on the reservoir except during the hours stated above. 8. Any violation of these regulations will be punishable as a Class 2 Misdemeanor. Page 5 10. Council authorize one additional ~ermanent employee position of Security/Custodian, Pay Grade 5, and additional extra help funds to perform inspection/permit duties. Council a~ro~riate $19,444 from Previous Years' Retained Earnings in the Water Fund retained earnings to the Salary and Wages account in the Water Fund Purification cost center for six months' cost of inspection/permit duties. Cost estimate is as follows: A. 6 months full time position $ 8,275 B. Fringe benefits (25%) 2,069 Co Sub Total Extra Help $10,344 1,300 Hours @ $7.00 9,100 Total $19,444 KBK:afm Attachments CC: Round Table Discussion Attendees City Attorney Director of Finance Director of Public Works Water Department Manager Parks & Recreation/Grounds Maintenance Manager TUESDAY 7:30 pm AUGUST 4, 1992 ZEBRA MUSSELS AND BOATS ON CARVtNS COVE CIVIC CENTER EXDIBIT AGENDA !. Welcome M.Craig Sluas, Manager, Water Department 2. Opening Remarks Kit B. Kiser, Director, Utilities & Operations 3. Zebra Mussels- History, Prevention and ¢:nnyrol Chuck Lawrence, ConsultlnR Engineer Alvord, Burdlck & Hawson, Chicago, illinois 4. Zebra Mussels and Control at Carvlns Cove Reservoir M. Craig Sluss 5. Citizen Comments Period- For those who siRned up to speak Your comments must be limited to 3 minutes 6. Closing Remarks Kit B. gi~er F ZSZ',VZD 2092 DIRECTORS Mr. Ed J. Graves, 3443 Ashmeade Drive, Roanoke, VA 24018: Thank youOFFIC[ Mr. Sluss and Mr. Kiser. I am Ed Graves and I am a citizen of the Roanoke Valley. I am the owner and operator of Valley Marine Center. I feel closing the Cove would be in order if a threat is true in fact. I do not feel a true threat is there. I think you should make a survey of boats as to where they have been used in the past. I feel you will find they are small and locally used and not used in the large lakes like Lake Michigan or other large bodies of water. I think you are premature in deciding to close Carvins Cove at this time. Thank you. Mr. Nelson L. Williams, 2328 Staunton Ave., N.W., Roanoke, VA 24017: I am a city resident and boater. I wrote some notes here. I have regard for the fact man is supposed to be ruler of his own domain. Have we gone so far as to let the zebra mussel control? We can control the common roach which has been on earth for millions of years yet zebra mussels is new to this area. Something is wrong with science technology. Why not have a portable boat wash with necessary chemicals if they do get here? I think with science technology what it is, it can be done. ~- Mr. Robert S. Cooper, 8208 Barrens Road, Roanoke, VA 24019: I have a question first. If we ban, when would it become effective? [Mr. Kiser answered by saying we don't know if we are going to have a ban. If we do, maybe the first of the year.] My comment is I bought a new boat 2 years ago. In 2-1/2 years I have not taken my boat any place other than Carvins Cove and I think most people are the same as I am. I hope that you will consider that. Mr. David H. Mitdhell: I do not own a boat but have fished for years. How do you plan to make up for the revenue if it is closed to the public? Mr. Jeffrey Clark, 3459 Windsor Road, Roanoke, VA 24018: I make different use of the Cove. I am in a sea kyack. I have a personal comment. Can they attach on polyethylene? There is a wonderful reason to keep boats on the Cove. think it is incompetent of the City of Roanoke to not look at developing the resource and benefit from it rather than restricting it. J. Fuller Robinson, 553 Dillard Road, Roanoke, VA 24014: I have had the privilege of playing around on Carvins Cove since the mid-30's. Considering the recreational facilities [hat the Cove has, it is enough to Justify any- thing the boaters would have to pay in order to assure the safety of our drinking water. Mr. Henry Dawenport, 3550 Winding Way Road, Roanoke, VA 24015: I have a copy of ~he July iasue of Popular Science and there is an article on the zebra mussel. I would like to read one paragraph. A company specializing in naval research seems to have found a second approach. It has been discovered that ultra sound shatter zebra mussels at the larvae stage. Is this something being worked on in the engineering field or is it a fluke? I have heard no mention of ultra sound from the stage and I would like to hear more about it. I am not asking for an answer right now. M. P. Ratcliff, 212 Clubhouse Drive, Roanoke, VA 24019: I am retired and not able to drive to Smith Mountain Lake. I had a boy married on the island and that means a lot to me. I have probably already contaminated the Cove through ignorance. I have bought lake smell that I have used for stripers. We better stop Krogers from selling them today. Drinking water I know is a primary reason. I am not saying not to shut it down if that is the reason. We better put up an electric fence to keep birds out. I believe mussels are already there. Mr. Thomas J. Faron, 3822 Shawnee Trail, Salem, VA 24153: I want to say briefly what the Cove means to me. I started my son at 2 years old fishing and he has a 2 year old son now fishing. I have a brother moving here and the Cove was one of the reasons. As far as the paper stating the use of rental boats, I have $1,000 in my back yard. Rental boats don't cut it. J. A. Booth, 4301 Camille Ave., Roanoke, VA: I am a resident of Roanoke City and I have one question. Since zebra mussels can attach to solid objects, can they be carried by migratory birds? ,~- Mr. Ken Bevins, 759 Hemlock Road, Roanoke, VA: I realize we do have a problem, and it can be very serious. I have bne boat that is too big so I mostly go to Smith Mountain. I do on occasion go to Carvins Cove. If we are talking about environmental, if it is closed, are we going to be able to reopen it if we do close it? The thing involves all of us. We were fishing before we could spell the word fish. When I.go to Carvins Cove I have to pay a fee for it. What's the difference between a fisherman wanting to fish and a tennis player who uses the park? I was transferred here in 1968 and I bought the sticker but I can drive to Hardy and not have to pay anything. Fishermen are not getting a fair shake and I do not want to see Carvins Cove get zebra mussels. The problem is what are we going to do about it?' I hope that we in good faith can come to a reasonable solution that we can all live with. Mr. Randy Kessler, 3337 Hillcrest Ave., N.W., Roanoke, VA 24012: Primarily I fish at Carvins Cove. My family comes with me. There are a lot of questions in regard to Mr. Kiser's remarks mentioned to City Council not being correct. I would like to review some other things with Mr. Kiser. Some other questions that came up as we were listening to Chuck Lawrence. Why is Great Lakes con- taminated so much? All boaters here, as many gentlemen have mentioned, are boaters who uae Carvine Cove~ We don't go to other places. Why restrict Why not restrict people that are not local? There are other ways we can prevent zebra mussel infestation. It has been mentioned in Popular Science about ultra sound. If ultra sound proves useful, put it at the intake to keep zebra mussels out. One other question. We are about to undergo a $28 million project to increase the size. We are going to increase from 24" to 36" pipe. Doesn't this give us an opportunity to shut one down and one to be used after expansion? Will there be any federal money involved in the project coming up? Mr. Mark S. Agner, 1139 Ridgecrest ~Drive, Roanoke, VA 24019: I have enjoyed the Cove most of my life and the infestation is very scary. Let's assume they do get in there. Once they do get in, would it be opened back up to boaters? Mr. Mark S. Agner (Continued): Catawba Creek is flowing in now, will you limit it? Where does it stop? Are we trying to set a precedent by restrict- ing boats at Carvins Cove? No one else is restricting it. If you take amount of boaters and what they pay, and I know you are concerned about cost. Isn't the water treated by chlorine? Couldn't it be treated at the outake? Seems to me we are getting ahead of ourselves. Mr. Paul Thomson, 3233 Allendale Street, Roanoke, VA: I am a canoeist. I think this is an overreaction. No one wants to see zsbra mussels or the cost it would incur. Our boats ars cartopped. I think you are using an atomic bomb instead of a flyswatter. I think this is a total overrsaction. Mr. Rick Hutchison: Everything he had to say has already been covered. Mr. John A. Kimak, 6216 Corntassel Lane, Roanoke, VA 24018: I am a professional person that uses your lake as a tranqualizer. Once I saw a black bear swim across the lake. That made an impression that Roanoke is a special place. Carvins Cove can be a big attraction to a lot of people. I fsel good I have a nice place to boat on. In Greenville, South Carolina the people that ran the lake seem tq go out of the way to provide boating and picnicking. I do feel we are ov~rreacting. I talked with a state biologist regarding zebra mussels being caused by boat exchange. Today there is no evidence in the lakes of Pennsylvania. There is in the Susquehanna in the state because of large cruisers through there. I have talked with Mr. Craig Billingsley, phone number (814) 683-4451. His words were overreaction. A lot of w~at you read in publications is over- stated. I traveled to Lake Erie and fished there but these are where the test plates are and there is no infestation. Another thing to consider is what kind of boats go into the Cove. I wish Council was here today. They have a great attraction there. Mr. Fred Gillispie, 3918 Tennessee Avenue, Roanoke, VA 24017: I would like to submit a petition with over 1,0OO names. Mr. E. Ray Wirt, 2212 Montaub Rd., Roanoke, VA 24017: I have only been here six months and Just found Carvins Cove several months ago. I intend to agree with most of the people here. Some suggestions to limit infestation may be to implement boat inspection. Maybe ask the operator where they have been. By limitation.on large boats that go to larger areas. I am holding off in buying a larger boat. The majority of people using Carvins Cove are local. Consider registration of boats coming in and maybe what the boat is used for. If Garvins Cove is closed for use, probably put some provisions of technological advances and if infested after closing, what can you do after they are already there? Will you still keep Carvins Cove closed? I have read in Virginia Wildlife, can water fowl cause infestation? The article says it is possible. If the birds can bring it in, we are stuck. Use reasonable controls as a starting point and if we see it in Virginia, maybe take measures. Mr. Alfred D. Perdue, 1523 Compton St., #8, Roanoke, VA 24012: I am a safety instructor for the Virginia Game Department-Boating. Of the hundreds we have taught safety to, we have mentioned to them about the spread of zebra mussels. The education program is working. They are taking precautions that are necessary. You are using Baltimore as an example but it is an international shipping point where contamination is highly possible. I do not think we need to do this. Most people that use ths Cove are local and do not go other places. You could do better by restricting those coming in not those that are already here. Look at other alternatives as to boat and motor size as an alternative to closir~g it. A lot of older people are not able to go to other places because of safety. I believe we can take a better course than to close the Cove and use rental craft. Loren Walker, 2823 Titleist Drive, Salem, VA: I am a resident of Salem. We need to reinforce the idea if anything has to be banned, some thought be given does everything have to be banned. Do car topped boats and ABS boats have to be banned? Maybe something other than total ban. To Mr. Lawrence, I suggest some drive through boat washes have been applied some place. Could this work? Mr. Jack Lienhardt, 2812 Bryon Dri~, Roanoke, VA 24019: I have used Carvins Cove as often as I can get there. I hope it will not be closed to fishing. I have a car topped boat and it sits 2 to 3 weeks before I use it. I hope that you will not close to people that are cleaning their boat before they use it. We do not want to see zebra mussels and I hope that you do not close it. Mr. Don Johnson, 3748 Martinell Ave., S.W,, Roanoke, VA 24018: I look around and see people I see at the Cove all the time. This is a total over- reaction to something that is not a problem. You do not have a problem out there. Ban or restrict someone with out of state license plates. This is all you need now. This is too much too fast. You do not have a problem out there. You do not have any support for your proposal. The Cove is restricted too much already. You can play ball in the parks and play until 1:00 and no one says anything. If you stay on the Cove one minute past 10:00, we are told we are going to Jail. There are too many restrictions. Ail the license to fish are putting fish in there and then tell us we cannot fish there. Two species that are stocked are nocturnal and we cannot fish for them. It ia not City Council making these restrictions, it is you making restrictions. S.'E. Clemons, Jr., 1206 15th St., S.E., Roanoke, VA: I would like to say I have fished since I vas a kid and I now take my family. I do not feel it is a ~hreat. It is an overreaction. I feel if it does happen who is going to pay for it? We the citizens as usual. Mr. Robert Delano, 1908 12 O'Clock Knob Road, Salem, VA: What you presented here tonight is very serious. It is so serious, how many from the Water Resources are here? How many from Roanoke City Council are here? It doesn't seem to be too serious to them. Most people that have spoken have come up with good information for you and I think they have given it to.you. Are you going to the Water Resources Con~tttee and talk to them and come back and talk to the people again? These boaters are not going to cause zebra mussels Mr. Robert Delano (Continued): to come into here. What are you going to do to stop water coming into other creeks. Are you going to stop the birds coming in? Restricting boats from other areas? Why can't the person sitting behind the desk running people off at 10:00 at night inspect the boats? I hope you will come back and have another meeting with us if an alternative is found to restricting boats. Mr. James E. Elston, Sr., 3762 Rolling Hills Ave., N.W., Roanoke, VA: I am a member of the local bass club. Do we have a serious problem with zebra mussels? I do not see Virginia Tech or the Game Con,mission giving, their cormments. Bait?more is restricted to electric motors only. If you restrict us from going to Catv?ns Cove, you will hurt a lot more people. If rental boats are there, can you justify a $23,000 boat sitting in my back yard? Can you supply a boat I will feel comfortable and safe in? Mr. Sill Tanger, P. O. Box 1750, Roanoke, VA 24016: The zebra mussel is similar to gypsy moths. Nothing in the long run will stop the zebra mussel. The zebra mussel is manageable and technology is being developed. It is likely the zebra mussel will come in any way. Can you form a Cove advisory cormmittee to monitor the situation and technology and development to kill it off when it gets here? Any plan fq~ the city should allow boating to return if it does get in here. D. J. Abbott, 3148 Stony Creek Lane, Salem, VA 24153: Most of what ! have to say has been said. A significant portion of water comes in from Tinker and Catawba Creeks. We spent a lot of money to get the water in here. This infestation can come in through th~ae. We have no control over those waters or the upper reaches of the Catv?ns Creek. Mr. Michael E. Shea, 7778 Hollins Court, Roanoke, VA 24019: Ail I have to say has already been said. Thank you. Mr. Barry Davis, 213 Goodwin Ave., Salem. VA: One thing I do not think has been touched on too much here. Zebra mussels have a life span of 2-3 weeks out of water. If there is a problem couldn't certain boats in question fall under some quarantine. Put them in lock up and be washed. My boat has not been anywhere but Catv?ns Cove. Mr. Bill Price, 1510 Mason St., Salem, VA: I enjoy boating and that is why I am here. I have not heard Mr. Lawrence or snyone else say why isn't this on a state level? Why is it a concern Just for the city? What about the truck that dumps the fish? Your working vehicles I am sure'they go to other plants around Roanoke. Why couldn't they carry them in? I think you are Jumping the gun. '. rOoT DeRartment o/Game and In'and Fisheriet "~/?" ?! '~\j~?~' August 26, 1992 Mr. Robert Herbert City Manager 215 Church Avenue Roanoke, Virginia 24011 Re: Proposed Public Boating Ban on Carvins Cove Reservoir Dear Mr. Herbert: w The Department of Game and Inland Fisheries is the state agency responsible for the managemen~and protection of the Commonwealth of Virginia's wildlife resources. In addition, it is our duty to provide opportunities for all to enjoy these wildlife resources. In an effort to provide maximum recreational opportunities for the citizens of the Roanoke Valley and surrounding counties, the Department has cooperatively managed the fisheries resources of Carvins Cove Reservoir with the City of Roanoke for over 20 years. The Department has stocked over 750,000 fish of eight different species during this period. The reservoir has consistently produced excellent fishing opportunities through the years and is considered by many to be a recreational oasis in the shadow of the very popular Smith Mountain Lake. The Department, like the City of Roanoke and many other municipal and industrial entities, is very concerned about the potential spread of the zebra mussel in the United States and in Virginia in particular. The potential environmental and economic consequences associated with the spread and colonization of the species have been well documented. The Department feels that the threat(s) associated with the species is real and should not be taken lightly. However, the Department is not convinced that a closure to private boats would protect the reservoir from 4010 WE~T BROAO STREET. P.O. BOX 11104, RICHMOND, VA ~1104 3~/-I(XX) (V/TDO) EM ~ Employment ~rw & FIGtlItlM FAX (~04) 3~7-e147 Mr. Robert Herbert August 26, 1992 Page 2 colonization when and if the mussel spreads to Virginia. As you know, the reservoir draws water from both the Roanoke and James River basins through Carvins and Catawba Creeks, respectively. Eventual colonization in either of these basins could possibly spread to the reservoir. In addition, there is currently research being conducted to determine if certain life stages of the mussel can be transported by migratory birds. If it is determined that the mussel can be transported via this route, then there is an additional potential source for colonization. The Department urges the City of Roanoke to give thorough consideration to not implementing this restriction. Should the City determine that a closure to private boats is necessary, the Department would urge the City to develop much improved boat- rental service that would provide a greater number of boats With outboard motors) and canoes. Bank fishing opportunities and success should also be maximized by providing additional fishing piers, an improved trail system,~'and by implementing a shoreline fish structure improvement program. Finally, there is a considerable amount of research being conducted nationwide to determine more economical and feasible ways to both prevent and combat ~ebra mussel colonization. The Department urges the City to incorporate one of these new technologies as part of your proposed water treatment facility enlargement and updating project. In addition, the Department would urge the City to rescind any boating restrictions (if implemented) once the technology is in place. In summary, the Department asks the City to recognize ~hat, yes, Carvins Cove is a very valuable economic water resource for ~he City, but that it is also a very valuable recreational and economic resource that is becoming more important in this area. People need places to get away from the hustle and bustle of everyday life, and Carvins Cove provides such opportunities for both our children and adult citizens. Sincerely, Director BB/Ann/fha cc: A. L. LaRoche L. O. Turner D. K. Whitehurst COMMONWEALTH OF VIRGINIA/STATE BOARD OF HEALTH WATERWORKS REGULATIONS Virglnl~ Dep~r~'nen~ of Haal~h WatMwo,-ks Regulations Promulgated under T~e 32.1, Chapter $, Article 2, of the 1950 C,43de of Virginia, aa amended, and In conforrnlty with the Administrative Proce-,.4 Act, TIUe 9, Chaptm' 1.1:1, for the puqx~e of caring out the provisions of T10e 32.1, Chapter 6, Arti~e 2, of the Code of Virglnl& entll]ed 'Publl~ Wat~' Supldle&' These Regulations are In ~ with the Federal 'Safe Drlnldng Water Act', PL 93-523 (aa amended) and Federal Regulations 40 CFR Pm1 141, Pmllmlnm'y ApI:~ by Board of Haa~ Pul311c HMrfng. Roanoke Puldlc Hmetng - RIchm(x-,d nna; Adoptk)n by Bc~d of Hea]m Effecth, e Date June 15, lggO Apfl 25, 1991 V1rghlM Deperlment of Health Watmwork~ Reg~datlor~ PAGE ARTICLE 2 goume Development ! 3.19 General ! 3.20 ~urface Water ! 3.21 Oroundwate~ ARTICLE 3 Treltment g 3.~2 G~l ! 3.23 Cl~mlcal ~pplkmtlon I &24 MIx~g and ! 3.20 High Pate Treehneot ! 3.a7 8oftenlng ! ~ Iron and Manganeee I 3.31 Flumtde Remo~l ! 3.33 Taate ami Odin' I ~ R~moval of Volelk O~,,nla Clmn'~m~ ! 3.3e Watmwof~ Waete 0~-I 009-18 00~-21 OO0-24 00~41 0O9-36 TOC - 6 Vkglnla Department of HeaJth · VR 355-18-008.02 Wate~vorka Regulations for pretreatment to improve water quality prior to other treatment. Where dete~lon resmvolr Is required, the development shall assure that: e. Wate~ quality le pro~ected by core. ling runoff Into reeewolr, ' b. Dikes are structurally sound and I:m:~ected agaln~ wind action and eroelon, .a~e to the Dlvtak3n and water I~Jweyor ~ fun~ahed. Site preparation · 13ut not be Iknlted to the re~ o~ b~ ~ high watm, elevatfl3~ and pm~ectlon from floods dudng co~tmctk~ VR 355-18,-008.03 §3.21 Groundwater Soumel - A groundwater source Includes al water olXalned from drlled we~ls and spr~ Wells and spdng~ should be pro~ected from con~aminatlon duC, ng conatmctlon. sha~ be constructed In a manne~ to protect groundwater _re~__xce~ by ~ charactedstlc~ from .ntedng potable water aquifers. A1 gmundwate~ aourcea muat be consln~cllon req~ contained In this Section may be vazled by the Dlvtaton a~ and ~e condl~me dictate. 1. Minimum wel Io~ requirements: The wel Io~ sha~ provide a distance el' at least fllty (50) feel from the wel to all property Ilnee o~ the wetl Io~ Larger we# Io~ may be re~Jlred under certain conclltlone. Fencing of the well Io~ may be required under ce~aJn O08-3 CITY OF BALTIMORE, MARYLAND The Biological Assessment of the Potential Effectiveness of the Moratorium on Boating, Stoc. kJng and Aquat~Bait to Exclude the zeb.ra Mussel ~ ~ from the City of Baltimore's Water Supply Reservoir System P10179.00 April 29, 1992 ACRES INTERNATIONAL CORPORATION 140 John James Audubon Parkway Amherst, .New York 14228;-1 ~.80 L EXECUTIVE SUMMARY The zebra mussel (Dreissena oolvmoroh~) iS a freshwater macrofouling bivalve species that has recently been introduced to North America. This mussel has the potential to biofoul raw water intake systems, limit recreational use ol3port~Jnities, and alter the aquatic environment. Potential effects on water a'eatment facilities include operational problems involving constriction or blockage of conduits and trashracks, as well as contributing to taste and odor problems. In an attempt to slow the in~'oduction of zebra mussels iqt~o their water supply reservoir system, the City of Baltimore has placed a temporary moratorium on boating and aquatic bait use within the system and has recommended other strategies to preclude the ina'oduction of the zebra mussels.. The recommendations included the following steps. TI~ City recommended maintaining the moratorium on the sale of boating permits for the Liberty and Prattyboy Reservoirs. In cooperation with13he Baltimore County Department of Recraation and Parks, the City also recommends maintaining a moratorium which has been placed on the sale of daily and seasonal permits to launch private boats at the Loch Raven Rehing Center. The launching ramp at Looh Raven Reservoir has been cabled off and only rental boats available at the fishing center ara allowed. In cooperation with the Maryland Peps,is,eot of Natural Resources (MDNR), the City seek. to prohibit boating of any type in the Gunpowder Falls State Park between the Prat~/boy and Loch Raven Reservoirs. Also, in cooperation with MDNR, the City desires to suspend the stocking of any fish species into the watershed reservoirs or in Gunpowder Falls between the Prat~boy and Loch Raven Reservoirs. Rosily, in cooperation with MDNR, the C;ty seeks to prohibit the use of a~luatic bait and bait buckets in the watershed reservoirs or in the Gunpowder Falls strasmbed between the Prat'o/boy and Loch Raven Reservoirs. The city recommended that these steps be implemented immediately, and remain in effect until ~uch dine tha~ zebra mussel control mechanlame are in place at its reservoir intake ~c~uras. The obiec~ve of this rel3ort is to conduct a biological assessment of the I~tamicl effec~vene~ of the mo~[~dum on boating end u~e of aquatic bait and bait bucketo to exclude zebra muaseis from the C~ty's water supply system. ES-1 Of particular importance to the potential invasion of zebra mussels to the Baltimore reservoir system is the musset's translocation into the Susquehanna River. In July 1991, zebra mussel veligers were identified in a sample collected on the Susquehanna River near Binghamton, New York. The Susquehanna River is not connected to any waters that had known Populations of zebra mussels, so these mussels were not transferred by, natural water currents. This was the first confirmed documented transference of zebra mussels into a non-interconnected waterway in New York State. The specific means of transference is unknown, but Interstate 81 connects the Binghamton area with Oneida Lake, Lake Ontario, and the St. Lawrence River. This route is heavily travelled by boaters and other recreationalists0 suggesting a likely mechanism for transport. Once introduced, a successfully reproducing population of zebra mussels can spread rapidly throughout a waterbody. During 1991, the known range of zebra musasls in New York State increased by over 300 miles, or about three times the conservative esdrnats of doubling the inland range extension that occurred in 1990. By the end of 1991, zebra mussels were collected virtually throughout the Erie Barge Canal from Buffalo to Albany, had co15/fized peri, one of the Finger Lakes and, as noted, were detected in a non-intsrconnected drainage of the Susquehanna River. There were no c~ntroia on boat-traffic moving from area to area. Waterfowl, fish, amphibians, turtles and crayfish have also been prolapsed aa potential vectors that can introduce and spread the zebr~ mussel. These mechanisms have never been documented, however. Human-mediated transport mechanisms may peas the greatest single risk in the introduction and dispersal of zebra muasals into the City's water supply. This includes transport by boats, fishing gear, and fish stocking. Murals have been 'shown to attach to the external surfaces of recreational vassals and be tr'anaported alive in the boat's wat well, scuppers, live wells, and bilges. This mechanism is postulated as the principle mechanism for long distance, overland dispersal of the zebra m._,_~-_als. There have been two confirmed instances where recreational boats infested with mussels from the Great Lakes have been launched into nominterconnected lakes. Fish stocking can a-an~locate mueaal~ into a new waterbody if tho'~ume of tho stocked fi~h is from infected waters. Fishing ecluipment, such as bait bucke~, or aqua~c bait can also introduce zebra mussels. The di~l~M of zebra mu,~l~ is mediated by a multiplicity of natural, human and animal factors that cannot be fully corttrolled; so permanent exclusion of zebra mussels ~annot be achieved. Limiting the number of potential mechanisms that can introduce zebra mussels into · ~y~m should delay their introduction into a system and/or slow their rata of sDraed once~ introduced. Zebra mural introductions cannot be indefinitely proventil, bu~ reducing the ES-2 number of potential mechanisms that can introduce mussels into a system increases the probability of extending the length of time prior to initial mussel introduction, it can also reduce the rate that mussels spread throughout a system once the mussels are introduced. Reducing the number of individual introductions and/or re. ducing the number of mussels present in a given introduction can increase the time it takes for zebra mussels to become a significant fouling problem. The goal of the recommended moratorium ia to provide the time necessary to design and implement a control prior to critical fouling. The issue then becomes related to the probability that a moratorium will be a significant factor in securing adequate time to implement the selected zebra mussel control(s). At present, the Baltimore reservoir system is somewhat geographically isolated from known populations of zebra mussels. This isolation limits the likelihood of introduction and dispersal over the short-term vie all non-human mechanisms and also many human-n~tilstsd mechanisms. Therefore, there is a r~esocabls probability that the Baltimore reservoirs are not yet infested. ,The City of Baltimore's mo~iltorium will minimize the probability of introduction and spread of zebra mussels for the most likely vectors, namely boats, fishing equipment, fish stocking water, and bai/Jbait bucket mechanisms. In summaw, the results of *,hie assessment indicated that human-medieted mechanisms are the most likely means of introducing zebra mussels to the Prettyboy, Loch Raven, and IJbarty Reservoirs. Of these, a-anefersnce on or in bom ia the most likely mechanism for 10rig distance, over land dispersal of the zebra mussels. Transference in contaminated aquatic bait water and through fi~h stocking are other pctantial mecflaniems that are controllable. Animal and bird-medlstsd mechanisms, although PrOlX~ed. ~ never been documented to occur ~nd are very unlikely' to ;~.~luce muesels, at pres4~, based on the current distance of the reservoirs to known populations of zebra murals, Although there i~ no way of permanently exc~l~g z~rs mussels from Baltimore's reservoir · systems, the probability of dilaying introducl~ m ~ by limiting the number of potlm:Jal mechanlsn~ of zebra muesei introduction. From a I~ole~gaj point of view, ~lflng ~e mo~ likely v~ ~11 sl~ i~m ~l p~ ~ ~wing ~e ~ add~ ~me to move fo~a~ on ~e d~m~ ~ In~l~ ~ ~ m~ c~,~ ~ ~r ~al~. A mo~oHum on b~ng, aq~c b~, ~d ~ ~ ~ bio~gi~l~ ~e mo~ pmd~ altema~ve. ~ on ~ls biol~i~ a,~ A~ ~omm~ ~ning ~ mora[~Hum on ~, ~c ~ ~d ~ ~. ~ ~ m~,~Hum, A~ ~ommen~ ES-3 that s well-planned public education program is developed. This will increase *~e likelihood that the policies adopted by the City ars effective. An informed public that is aware of *,he potential environmental and economic damage that can occur as a result of the zebra mussel is more likely to suppor~ the moratorium and, thereby, increase the chance of success. Acres also recommends that the City institute a monitoring ~rogram to determine whether and/or when zebra mussels become established. ZEBI~% MUSSEL ROUND TABLE DISCUSSION OCTOBER 8. 1992 1. Introductions Purpose of Meeting - Discuss how best to prevent introduction into Carvins Cove 3. What is a Zebra Mussel 4. What is a Quagga Mussel What is the Potential Impact A. On the Water Supply B. On Recreation Absolute Solution(s) A. Practical/Impractical Sides B. Human Nature Considerations 7. Review Draft Recommendation 8. Open Discussion 1525 West Drive Roanoke, VA 24015 October 16, 1992 Water Resources Committee % Mr. Kit Kiser, Director Utilities & Ope~ations Room 354, Municipal Building 215 Church Avenue Roanoke, VA 2~011 Dear Committee Members, "Plan ahead. It wasn't Landers-Gem of the Day. raining when Noah built the ark." Ann Mr. Kiser included me in a discussion on Thursday, October 8, on the potential problems that would result f~om the introduction of the zebra mussels and the quagga mussels into Carvins Cove Reservoir. It was a ]ive|y discussion with diverse opinions being presented, it was the opinion of some of the boaters that it was premature to worry. Others, lire myself, agreed that too often, waiting until the problem occurs, is too late. Prevention is cheaper, both financially and environmentally. Regardless of what action is taken there is still some risk that the reservoir could be contaminated by mussels. However, the risk is greatly reduced by controlling access and inspecting reservoir users. My personal opinion is that Carvins Cove's purpose is to provide clean, healthy water at the best possible price to the citizens of Roanoke. [ would limit access to hikers and picnickers. realize this is an unrealistic approach but I do believe it reasonable to expect boaters and all fishermen to pay fees sufficient to cover the cost of controlling access, in order to protect our water supply. ! know from my past experience with your committee that you will make a judicious recommendation to City Council. Sincerely Yours, Selena Pedersen 6216 Corntaseel Lane Roanoke, VA 24018 October 30, 1992 Mrs. Elizabeth T. Bowles 3637 Grandview Avenue NW Roanoke, VA 24012 Dear Councilwoman Bowles: I am writing to let you know how pleased my wife and I are to see that the outright public boating ban has been reconsidered. As I have tried to convey to all council members in a earlier letter, the recreational resource of the Cove makes a large contribution to our quality of life. For us it has become a very special part of Roanoke that we dreaded to lose. I urge you to encourage all council members to adopt Mr. Kiser's proposal outlined by his October 26, 1992 Interdepartmental Communication. Concerning specifics of the proposal, I believe the proposed safeguards to prevent zebra mussel infestation will be realized as adequate. My personal view was Mr. Kiser's initial proposal was over-protective of the water supply for the degree of threat, and I remain with the view that infestation is very unlikely even without the adoption of the proposed safeguards. As I have stated before, should Smith Mtn. or Claytor Lakes be discovered infested, then I see justifiable reason for the Cove's closing. I would also like you to know that I find the launching permit fees acceptable. The earlier fee proposal of $10.00 for each launch was totally unacceptable from this user's viewpoint. At the more reasonable yearly permit fee of $60.00 I am willing to pay the price for the recreational enjoyment as most people do for all kinds of activities. Hopefully, the fee structure will reasonably support the expenses of allowing the recreation to continue. Thank you and Mr. Kiser in understanding the multi-purpose value there is other than water supply. Carvins Cove adds a place next to nature within the community that my wife and I will continue to enjoy. Please have peace of mind that your decision is a safe one. cc: Mr. Kit Kiser Sincerely,