HomeMy WebLinkAboutCouncil Actions 11-09-92WHITE
31236
REGULAR WEEKLY SESSION
ROANOKE CFIT COUNCIL
November 9, 1992
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roil Call. A~l Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Presentation of a Proclamation by the Mayor.
PUBLIC HEARINGS:
Public hearing to consider an amendment to the Fiscal Year 1992-
1993 Community Development Block Grant budget and Statement of
Objectives to the United States Department of Housing and Urban
Development. Mr. W. Robert Herbert, City Manager.
Adopted Budget Ordinance No. 31236-110992, Resolution Nos.
31237-110992 and 31238-110992. (7-0)
2. CONSENT AGENDA
(APPROVED 7-0)
ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-2
A communication from Vice-Mayor Beverly T. Fitzpatrick, Jr.,
Chairperson, Personnel Committee, requesting an Executive Session to
discuss a personnel matter being the performance of a specific public officer,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended;
and to discuss a personnel matter being the compensation of a specific public
officer, pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a personnel
matter being the performance of a specific
public officer, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as
2
amended; and to discuss a personnel matter
being the compensation of a specific
public officer, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as
amended.
C-3 Minutes of the Audit Committee meeting held on Monday,
November 2, 1992.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. I-IF. ARING OF CITIZF~NS UPON PUBLIC MATFERS:
Request to address Council with regard to pay inequities for school
teachers. Mr. Mason Powell, Spokesperson.
Deferred until the regular meeting of Council on Monday,
December 14, 1992.
Request to address Council with regard to installation of stop signs on
Carter Road, S. W. Mr. Jonathan M. Apgar, Spokesperson.
Request to address Council with regard to the manner in which a
complaint concerning the Department of Parks and Recreation was
handled by the City administration. Mr. Henry Craighead,
Spokesperson.
Received and fled.
3
4. PETITIONS AND COMMUNICATIONS:
a.
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, recommending acceptance of a
Multi-Jurisdictional Special Drug Prosecutor Grant from the
Commonwealth of Virginia, in the amount of $65,573.00; and
appropriation of funds in connection therewith.
Adopled Budget Ordinance No. 31239-110992 and Resolution
No. 31240-110992. (7-0)
2. A report of the City Manager concurring in the above
recommendation.
Received and filed.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending appropriation of additional Title II-A
funds, in the amount of $31,356.00, awarded to the Fifth
District Employment and Training Consortium from the
Governor's Employment and Training Department, and
$106,827.00 in carry-over funds, for a total appropriation of
$138,183.00.
Adopted Budget Ordinance No. 31241-110992. (7-0)
4
A report recommending acceptance of the bid submitted by
Magic City Motor Corporation for lease of one new window van
for the Sheriffs Department, at a cost of $475.18 per month, for
a period of 48 months.
Adopted Resolution No. 31242-110992. (6-0, Mayor Bowers
abstained from voting.)
Director of Finance:
A report recommending appropriation of program income
received from the Roanoke Redevelopment and Housing
Authority and other miscellaneous program income.
Adopted Budget Ordinance No. 31243-110992. (7-0)
6. REPORTS OF COMMITrEES: None.
7. UNFINISI-1F~D BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
ao
Ordinance No. 31234, on second reading, providing for the dedication
of a public utility easement over property of the City along the
southerly right-of-way line of Shenandoah Avenue, N. W., as more
particularly described herein, upon certain terms and conditions.
Adopted Ordinance No. 31234-110992. (7-0)
5
bo
Ordinance No. 31235, on second reading, authorizing a conditional
permit, revocable at the pleasure of Council, permitting the
encroachment of a comer of a planter wall associated with an office
building owned by Norfolk and Western Railway Company into the
right-of-way of Franklin Road, S. E., upon certain terms and
conditions.
Adopted Ordinance No. 31235-110992. (7-0)
MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF C1TIZI NS:
The following persons addressed Council with regard to the "2 for 1" pension
benefit and the City's Pay Plan:
Ralph W. Hayes, 1735 - 20th Street, N. E.
Diane Poff, 2028 Mt. Vernon Road, S. W.
Bob C. Crawford, Jr., 2431 Stanley Avenue, S. E.
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W.
Shirley E. Clemons, Jr., 1206 - 15th Street, S. E.
Evelyn D. Bethel, 35 Patton Avenue, N. E.
W. H. Highfield, Jr., 4213 Belle Aire Circle, S. W.
Robert Gravely, 1506 Aspen Street, N. W.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Reappointed Lenora V. Williams, Judy A. Bower, Florine Thornhill, Jan
Wilkins, Melvin C. Anderson, Jr., Louis E. Ellis and Charles W. Hancock
to the Roanoke Neighborhood Pa~hlership Steering Committee.
6
Reappointed Michael W. Ridenhour to the Advisory Board of Human
Development.
Appointed George A. McLean, III, to the Youth Services Citizen Board.
7
O(fice o~ the Mayor
CITY OF ROANOKE
rotlamalion
WHEREAS, Robert M. McLelland is a great churchman, family man,
humanitarian, and an all around great American, and he is attuned to the needs
of his fellowman and to the needs of the less fortunate. He demonstrates his
warm-hearted concern for others through his capacity as coach, role model, and
father figure to countless athletes; and
WI-I~RFa~, Mr. McLellartd is a man af ~iruordinary vitality and great coaching
ability. He is a legend among athletes not only in the City of Roanoke, but also
in the Commonwealth of Virginia, having coached sandlot football for forty-six
years during which time he won nineteen championships, twelve second places,
and four sportsmanship awards; and
WHEREAS, Mr. McLelland is currently on the Youth Sports Committee of the
Roanoke Regional Chamber of Commerce, he c. on~s to coac~ the Optimist
Club's sandlot football team, and he is a founder of the Fellowship of Christian
Athletes Western Virginia Chapter; and
WHEREAS, as a result of Mr. McLelland's strong support of programs that
provide a better quality of life for the young people of the Commonwealth of
Virginia, "McLelland Field" at Victory Stadium was named in his honor, and,
most recently, he was i~,_,cted into the Virginia High School League Hall of
Fame; and
WHE. REA~, aside from his great achievements as coach, Mr. McLelland is a man
of great character and enjoys a splendid reputation of integrity and honesty, and
his concern for the youn~ psopl~ of the Roanoke Valley is seldom surpassed; and
WHERF_.4S, as a token of sincere appreciation for Mr. McLelland's contributions
to the total life of the Roanoke community, on behalf of the "Star City," special
tribute should be paid to this outstanding individual.
NOW, THEREFORE, L David A. Bowers, Mayor of the City of Roanoke,
Virgirda, do hereby proclaim Tuesday, November 10, 1992, as
in the City of Roanoke, in honor and recognition of the dedication and outstanding
accomplishments of Mr. McLelland for the betterment of the Roanoke Valley
community and the world of sports.
Given under our hands and the Seal of the City of Roanoke this tenth day of
November in the year of our Lord, nineteen hundred and ninety-two.
A~'I'EST:
City Clerk
Mayor
MARY F. PABI~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
November 13, 1992
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31238-110992 authorizing execution of
Amendment No. I to the contract with the Roanoke Redevelopment and Housing
Authority in order to reflect the transfer of $100,000.00 from Limited Critical Repair
Program to Downpayment and Closing Cost Assistance Program; the transfer of
$100,000.00 HOME funds from Downpayment and Closing Cost Assistance Program to
Owner-Occupied Rehabilitation Program; and authorizing appropriation of an
additional $100,000.00 of HOME funds in the Owner-Occupied Rehabilitation Program,
the combined $200,000.00 of HOME funds to subsidize funding for the Indoor
Plumbing/Rehabilitation Program, and to make technical clarifications to the
Operation Paintbrush guidelines, as more particularly set forth in a report of the
City Manager under date of November 9, 1992. Resolution No. 31238-110992 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
November 9, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of November, 1992.
No. 31238-110992.
A RESOLUTION authorizing execution of Amendment No. 1 to the
contract with the Roanoke Redevelopment & Housing Authority to
reflect the transfer of certain project funds, to authorize the use
of other project funds, and to make technical clarifications to the
Operation Paintbrush guidelines.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and City Clerk are
authorized to execute and attest, respectively, in form approved by
the City Attorney, Amendment No. 1 to the contract with the Roanoke
Redevelopment & Housing Authority to reflect the transfer of
$100,000.00 from the Limited Critical Repair Program to the
Downpayment and Closing Cost Assistance Program, and the transfer
of $100,000.00 HOME funds from the Downpayment and Closing Cost
Assistance Program to the Owner-Occupied Rehabilitation Program;
and to authorize use of an additional $100,000.00 of HOME funds in
the Owner-Occupied Rehabilitation Program, the combined $200,000.00
of HOME funds to subsidize funding for the Indoor
Plumbing/Rehabilitation Program, and to make technical
clarifications to the Operation Paintbrush guidelines, as more
particularly set forth in the report to this Council dated November
9, 1992.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
November 13, 1992
SANDRA H. EAICIN
Deputy City Clerk
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31237-110992 authorizing an amendment to
Fiscal Year 1992-1993 Community Development Block Grant Program Statement of
Objectives to reflect the transfer of $100,000.00 from Limited Critical Repair Program
to Downpayment and Closing Cost Assistance Program; transfer of $100,000.00 of
HOME funds from Downpayment and Closing Cost Assistance Program to Owner-
Occupied Rehabilitation Program; and authorizing use of an additional $100,000.00
of HOME funds in the Owner-Occupied Rehabilitation Program, the combined
$200,000.00 of HOME funds to subsidize funding for the Indoor Plumbing/
Rehabilitation Program, and to make technical clarifications to the Operation
Paintbrush guidelines, as more particularly set forth in a report'of the City Manager
under date of November 9, 1992. Resolution No. 31237-110992 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, November 9,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eno.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of November, 1992.
No. 31237-110992.
A RESOLUTION authorizing an amendment to FY 1992-93 Community
Development Block Grant Program Statement of Objectives to reflect
the transfer of certain project
other project funds, and to make
Operation Paintbrush guidelines.
funds, to authorize the use of
technical clarifications to the
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and City Clerk are
authorized to execute and attest, respectively, in form approved by
the City Attorney, and to submit to the U.S. Department of Housing
and Urban Development an amendment to the 1992 Statement of
Objectives to reflect the transfer of $100,000.00 from the Limited
Critical Repair Program to the Downpayment and Closing Cost
Assistance Program, and the transfer of $100,000.00 HOME funds from
the Downpayment and Closing Cost Assistance Program to the Owner-
Occupied Rehabilitation Program; and to authorize use of an
additional $100,000.00 of HOME funds in the Owner-Occupied
Rehabilitation Program, the combined $200,000.00 of HOME funds to
subsidize funding for the Indoor Plumbing/Rehabilitation Program,
and to make technical clarifications to the Operation Paintbrush
guidelines, as more particularly set forth in the report to this
Council dated November 9, 1992.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #60-178-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31236-110992 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for the transfer of
$100,000.00 from Limited Critical Repair to Downpayment and Closing Costs, in
connection with an amendment to the Fiscal Year 1992-1993 Community Development
Block Grant budget and Statement of Objectives to the United States Department of
Housing and Urban Development. Ordinance No. 31236-110992 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, November 9,
1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of November, 1992.
No. 31236-110992.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ApPropriations
Community Development Block Grant 92-93 Housing FY93 (1-2) .................................
$ 2,437,000
367,500
1) Limited
Critical Repair
2) Downpayment and
Closing Costs
(035-092-9220-5101)
(035-092-9220-5117)
$(100,000)
100,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
November 9, 1992
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Amendments to CDBG Statement of Objectives and to
Contract for Services with the RRHA regarding
Housing Assistance Programs.
I. Background:
The Roanoke Redevelopment and Housing Authority (RRHA) administers a
variety of housing programs funded from CDBG funds, HOME funds, and
other sources.
A contract for services for the administration of these activities in
the current fiscal year was approved by City Council on August 24,
1992.
C. Programs addressed in the contract include:
Critical Home Repair component of Limited Critical Repair Program,
funded with $I00,000 of CDBG funds. This activity provides for
minimal (up to $8,000) repairs of an emergency nature to homes of
low-moderate income homeowners, but does not necessarily make all
needed repairs to the house.
Owner-Occupied Rehabilitation Loan Program, funded with $100,000
of HOME money and an undetermined amount of funding from the
Indoor Plumbing/Rehabilitation Program of the Virginia Department
of Housing and Community Development (DHCD). Use of HOME funds
and DHCD funds for this program require that houses be completely
rehabilitated.
Downpayment and Closing Cost Assistance Program, funded with
$100,000 of HOME funds and $55,617 carry-over CDBG funds.
activity provides up to $3,500 per family for downpayment and
closing costs to buy a home.
This
4. Operation Paintbrush~ $t~6,867 of CDBG funds.
II. Current Situation:
Joint applications for the Critical Home Repair cornponent~ and
Owner-Occupied Rehabilitation Loan and Indoor Plumbing Rehabilitation
Programs were taken by the RRHA in July, as prescribed in the
Contract, as these three were to serve the same type homeowner.
Maximum use of DHCD's Indoor Plumbing/Rehabilitation funding was to be
pursued, with City funding held as back-up, in the event that little
DHCD funding was accessed. DHCD has yet to commit to funding any of
these applications, but total requests outnumber current local funds
available.
November 9, 1992
Page 2
Rehabilitation of owner-occupied buildings can be administered rela-
tively simply with HOME funding.
Downpayment and Closing Cost Assistance funds from CDI3G have been depleted·
HUD regulatory requirements for use of HOME funds for this activity
have not been clarified to make these funds practical for this use.
Authority to use CDtSG funds for this activity, which was to expire
9-30-92, has been extended 9-30-93.
Principal aspect of the proposed amendments exchanges $100,000 of CDBG
funding in the Critical Home Repair component of Limited Critical
Repair Program, with $I00,000 of HOME funding in the Down Payment and
Closing Cost Assistance Program.
Effects of proposed amendments to the CDBG Statement of Objectives and
to the Contract for Services with the RRHA include:
Renew and simplify the Downpayment and Closing Cost Assistance
Program by using CDBG funds instead of HOME funds, which have more
restrictive regulations;
2. Provide more HOME funds for rehabilitation of owner-occupied homes
III.
via Critical Home Repair and Owner-Occupied Rehabilitation activi-
ties, which practically have been merged. The combination with
the HOME funds and DHCD's funds will allow more homes to receive
complete rehabilitation, sooner, than current arrangements allow.
Limit use of unused Critical Home Repair funds for Quick Response
Emergencies activities.
(Quick Response to Emergencies is also a component of the Limited
Critical Repair Program and provides funding for emergency repairs
for homeowners, particularly those that need attention within
24-72 hours. Quick Response was funded with $62,500 CDBG origi-
nally, which has been depleted and is being supplemented with an
additional $20,000. However the program description allows the
RRHA to use CDBG funds from Critical Home Repair for Quick
Response and vice versa. Replacing the CDBG funds with HOME funds
would not allow this flexibility, as the repairs typically made
under Quick Response are not eligible for HOME funding.)
Make technical clarifications to program guidelines of Operation
Paintbrush regarding eligibility of vinyl siding and painting of
trim and roofs.
Issues:
A. Consistency with established policies.
B. Administrative concerns.
November 9, 1992
Page 3
C. Cost to the City.
D. Timing.
IV. Alternatives:
A. Authorize amendments to the CDBG Statement of Objectives (Attachment A),
and the Contract for Services with the RRHA (Attachment B) to provide for:
Transfer $100,000 CDBG funds from the Critical Home Repair com-
ponent of the Limited Critical Repair Program, to the Down-
payment and Closing Cost Assistance Program;
Transfer $100,000 HOME funds from Downpayment and Closing Cost
Assistance to Owner-Occupied Rehabilitation, and authorize use
of an additional $100,000 of HOME funds in the Owner-Occupied
Rehabilitation Program, the combined $200,000 of HOME funds to
subsidize funding received from DHCD through the Indoor Plumbing/
Rehabilitation Program;
o Technical clarifications to Operation Paintbrush guidelines
regarding siding, trim, and roof paint.
Consistency with established policies would be met through enhanced
leveraging of funds from DHCD~ long-term benefit of rehabilitation,
and enhanced homeownership opportunities.
a)
Benefit to low-moderate income homeowner recipients of rehabi-
litation under Critical Home Repair and Owner-Occupied
Rehabilitation activities is greater than in past years, as
more total funds are allocated to perform more complete rehabi-
litation to more homes.
b)
Assistance for new homebuyers is increased over current arrange-
ments, as the current HOME funding is practically unusable for
this purpose.
c) Emergency assistance available to homeowners under Quick
Response to Emergencies component, although excluded from
access to unused funds in the Critical Home Repair component
and sure to be depleted quickly, still exceeds that made
available last fiscal year or originally budgeted this year.
Administrative concerns would be addressed, as these reallocations
and adjustment of funds would allow for easier program administration.
CDBG funds are much simpler to use for downpayment assistance
than are HOME funds, and rehabilitation of owner-occupied homes is
the simplest activity for use of HOME funds.
November 9, 1992
Page #
3. Cost to the City would be nothing beyond what is already budgeted.
Funds would simply be adjusted from one program to another.
Timing is such that the Downpayment and Closing Cost Assistance
Program may be continued without interruption for homebuyers, and
that rehabilitation of homes of low-moderate income homeowners may
begin before additional cold weather. Timing of this rehabilitation
will also enhance ability to access Indoor Plumbing/Rehabilitation
funds from DHCD.
B. Do not authorize amendments to CDBG Statement of Objectives and the
Contract for Services with the RRHA.
Consistency with established policies would still be met, but to a
lesser extent, due to the difficulty in using currently allocated
funds by the programs to which they are allocated.
Administrative concerns relate to the ease of use of certain funds
in the programs to which they are currently appropriated. Homebuyers
receiving Downpayment and Closing Cost grants from HOME funds will
be limited in to whom they may sell their homes, and the amount of
return which they may realize on resale. These restrictions will
make it difficult to get approved private mortgages with which to
buy their homes· The delay in beginning rehabilitation of homes
currently needing repair may cause hardships and difficulties in
getting this work accomplished through the winter.
Cost to the City is nothing beyond what is already budgeted ini-
tially, but administrative concerns regarding sources of funding
for specific activities could have monitoring costs associated
with them in future years.
4. Timing is such that rehabilitation of substandard homes may be
delayed, and assistance to first-time homeowners wishing to buy
will be delayed until all questions regarding use of HOME funds are
resolved.
Recommendation is to concur in Alternative A, thereby authorizing amendments
to the CDBG Statement of Objectives (Attachment A) and the Contract
for Services with the RRHA (Attachment B) to provide for:
Transfer $100,000 CDBG funds from the Critical Home Repair com-
ponent of the Limited Critical Repair Program to Downpayment and
Closing Cost Assistance Program;
Transfer $100,000 HOME funds from Downpayment and Closing Cost
Assistance to Owner-Occupied Rehabilitation, and authorize use
of an additional $100,000 of HOME funds in the Owner-Occupied
Rehabilitation Program, the combined $200,000 of HOME funds to
subsidize funding received from DHCD through the Indoor Plumbing~
Rehabilitation Program;
Technical clarifications to Operation Paintbrush guidelines
regarding siding, trim, and roof paint.
November 9, 1992
Page 5
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:HDP:rs (CR. 76.1,2,3, #, 5)
cc: City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Director of Redevelopment and Housing Authority
ATTACHMENT A
Hb~ PROJECT CATEGORY: PROJECT TITLE:
13 P.~ABILITATI~ L~mited Critical Repair
TOTAL PROJECTED REVENUE BY SOURCE
ESTIMATED
EXPENDITURE CDBG' FUNDS TOTAL
1992-93 PRIVATE STATE OTHER REVENUE
FY 92-93 PROG INCOME TRANSFER~CARRY-OVER
$200,758 $ 65,058 $85,700 $35,000 $15,000 $200,758
PROJECT TYPE: On-going program with new funds added.
DESCRIPTION: Program is intended to help low and very low income
homeowners and owners of property occupied by low and
very low income tenants make critically needed repairs
to their homes. Subsidies will range from minimal
emergency repairs up to $8,000. For very low income
homeowners, (below 50% of median income) the subsidy
would be in the form of a grant; for low-moderate income
homeowners (50%-80% of median income), subsidy would be
a loan at 0% interest with payments equal to 10% of ~e
homeowner's adjusted income. The subsidies to home
owners will be awarded to the neediest applicants whose
situations can be stabilized by the allowed repairs.
Program assistance for rental units occupied by low
income tenants will be matched by funds from the
Virginia Department of Housing and Con~nunity Development
(HCD) and the owner.
Overall, the Program is expected to assist approximately
31 low to moderate income families:
LOCATION: City wide.
BROAD NAT'L OBJECTIVE: Benefit to low and moderate income persons.
SCHEDULE OF ACTIVITY: Activity will continue as soon as practicable after July
1.
BUDGET: Grants and loans to property owners $132,500
Project support costs $ 68,258
Total project costs $200,758
ENVIRONMENTAL ISSUES: This activity could result in impact to the environment
in a number of ways - historic properties, potential
archaeological sites, flood plain location and others.
Each project will be reviewed for environmental impacts.
20
amended 11/9/92
HbO PROJECT CATEGORY: PROJECT TITLE:
13 ~m~BILITATIO~I Operation Paintbrush
TOTAL PROJECTED REVENUE BY SOURCE
ESTIMATED
EXPENDITURE CDB~ FUNDS TOTAL
1992-93 PRIVATE STATE OTHER REVENUE
FY 92-93~PROG INCOME TRANSFER CARRY-OVER
$51,085 $51,085 $51,085
PROJECT TYPE: Ongoing project with new funds.
DESCRIPTION: The purpose of Operation Paintbrush is to make a strong
visual statement about the viability of a neighborhood
by dramatically improving a selected area through siding
or painting the exterior of the homes. In addition the
program encourages neighborhood volunteerism by
involving neighborhood, civic and religious
organizations and local businesses in house painting
projects on weekends. ~
Operation Paintbrush will paint or install siding on
approximately 11 homes during the painting season using
private contractors. In addition to painting or
residing selected homes, minor repairs necessary for the
safety of the homeowner will be made by the contractor.
No interior repairs or painting will be done.
LOCATION: Belmont, Gainsboro, Hurt Park, Melrose-Rugby, Mountain
View, and homes on the waiting list.
BROAD NAT'L OBJECTIVE: Benefit to low and moderate income persons.
SCHEDULE OF ACTIVITY: Initially homeowners on the waiting list will be served,
after which referrals will be made by the neighborhood
organizations.
BUDGET: Grants to homeowners $ 40,000
Project delivery costs $ 11,085
TOTAL PROGRAM COSTS: $ 51,085
ENVIRONMENTAL ISSUES: Painting houses will not affect the environment. No
lead-based paint will be used. No siding will be
installed in historic areas including Gainsboro, Hurt
Park and Mountain View.
22
amended 11/9/92
~.'~ PROJECT CATEGORY: PROJECT TITLE:
13 P.~ABILITATIO~ Owner-occupied Rehab
TOTAL PROJECTED REVENUE BY SOURCE
ESTIMATED
EXPENDITURE CDBG FUNDS TOTAL
1992-93 PRIVATE STATE OTHER REVENUE
FY 92-93 PROG INCOME TRANSFER CARRY-OVER (HOME)
$448,785 $48,785 $200,000 $200,000 $448,785
PROJECT TYPE: New project.
DESCRIPTION: The Owner-occupied Rehabilitation Loan Program is
designed to facilitate the rehabilitation of houses
occupied by low to moderate income homeowners. Funds
allocated to the program by the Virginia Department of
Housing and Community Development (DHCD) and by the
City's HOME allocation will be granted or loaned to
qualifying owners of houses not meeting Building
Maintenance Code and Housing Quality Standards (HQS).
To the extent possible, funds from DHCD's Indoor
Plumbing/Rehabilitation Program will be accessed for as
many projects as possible. The DHCD funding will be
supplemented with $200,000 of the City's HONE
allocation. The assistance from either source will be
in the form of forgiveable loans or grants.
Approximately 32 homeowners will benefit from this
program.
LOCATION: City-wide.
BROAD NAT'L OBJECTIVE: Benefit to low and moderate income persons.
SCHEDULE OF ACTIVITY: Program will continue uninterrupted subject to funding
availability.
REVENUE DETAIL: FY 1993 CDBG $ 48,785
Virginia Housing Partnership Fund 200,000
HOME Partnership Investments 200,000
Total Revenue: $448,785
BUDGET: Loans/grants to homeowners $400,000
Program support 48,785
Total Program Costs: $448,785
ENVIRONMENTAL ISSUES: This activity could result in impact to the environment
in a number of ways - historic properties, flood plain
location and others. Each project will be reviewed for
environmental impacts.
28
amended 11/9/92
].'~ PROJECT CATEGORY: PROJECT TITLE:
23 DIRRCT~HIPASST. Downpay~ant & Closing Cost Assistance
TOTAL PROJECTED REVENUE BY SOURCE
ESTIMATED
EXPENDITURE CDBG FUNDS TOTAL
1992-93 PRIVATE STATE OTHER REVENUE
FY 92-93 PROG INCOME TRANSFER CARRY-OVER
$~30,000 ]$~00,000 $30,000 $~30,000
PROJECT TYPE: On-going project with new funds.
DESCRIPTION: Through the Downpayment and Closing Cost Assistance
Program, the City will provide CDBG funded grants to low
and moderate income households (with incomes not to
exceed 80% of area median income) throughout the city,
in conjunction with any insured mortgage financing.
Program provides for the following:
o Downpayment assistance not to exceed one-half of
the eligible homebuyer's required downpayment;
o Closing cost assistance for all normal closing
costs and prepaid items; ~
o Total downpayment and closing cost assistance shall
not exceed $3,500;
o Eligible households must verify that household
liquid assets are insufficient to meet required
downpayment and closing costs;
o Downpayment and closing cost assistance must be
fully repaid if the property is sold within three
(3) years.
LOCATION: City-wide
BROAD NAT'L OBJECTIVE This project benefits low to moderate income persons.
SCHEDULE OF ACTIVITY: Project will end September 30, 1993 when regulatory
provisions expire.
BUDGET: Grants to 40-45 eligible households $130,000
ENVIRONMENTAL ISSUES: This activity may affect historic properties, and
properties in flood hazard areas. Appropriate reviews
will be undertaken prior to assisted construction, if
any.
53
amended 11/9/92
o~
ATTACHMENT B
Amendment No. 1
to
1992-93 Contract for Services
THIS AMENDMENT, entered into this day of November,
by and between the CITY OF ROANOKE (Grantee) and the CITY OF
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (Subgrantee).
1992
WHEREAS, the Grantee and the Subgrantee have, by a Contract
for Services under the Community Development Block Grant (CDBG)
program, dated August 28, 1992, contracted for the provision of
certain services by the Subgrantee in relation to the
implementation of the City's CDBG program; and
WHEREAS, by Ordinance No. , adopted November 9, 1992,
City Council has, and by Resolution No. , adopted November 9,
1992, the Commissioners of the City of Roanoke Redevelopment and
Housing Authority have authorized the execution of this amendment
to the Contract dated August 28, 1992, such amendment to provide
for the administration of portions of certain housing programs.
NOW, THEREFORE, the Grantee and the Subgrantee do mutually
agree to amend:
Part I, Section A to amend subsection 1, to read as follows:
Limited Critical Repair Pro~ram - The Subgrantee shall
administer portions of the Limited Critical Repair
Program in accordance with written guidelines as set
forth in Attachment A. Essentially, the Limited Critical
Repair Program consists of limited grants or loans to
qualified homeowners and landlords to repair or replace
seriously substandard components of the owner's struc-
ture, using CDBG funds. The total of all such grants/
loans to be made in Fiscal Year 1992-93 shall not exceed
$68,985 of CDBG funds. Program delivery costs for this
program, including salaries, shall not exceed $137,243.
Part I, Section A to amend subsection 3, to read as follows:
Operation Paintbrush - The Subgrantee shall administer
an exterior home painting, siding, and minor repair pro-
gram in accordance with written guidelines as set forth
in Attachment B~ using funds made available by the Gran-
tee. The general purpose of Operation Paintbrush is to
make a strong visual statement about the viability of the
neighborhood by dramatically improving a selected area
through improving the exterior of homes. The Subgrantee
shall procure contractors to paint or install siding on
homes according to standard procurement proce-dures.
Regulations concerning lead-based paint shall be complied
with. The total of all such grants to be made in Fiscal
Year 1992-93 shall not exceed $46,867 of CDBG funds.
Program delivery costs, including salaries, shall not
exceed $11,085. Total Program cost is $57,952.
Part I, Section A to amend subsection 8, to read as follows:
Down Payment and Closing Cost Assistance Program - The
Subgrantee shall administer the Down Payment Assistance
Program on behalf of the Grantee, in accordance with
Attachment D. This program consists of grants, of up to
$3500 each, to low-moderate income buyers of their first
homes. Grant funds may be used to pay for up to one-half
of the required down payment, all closing costs, and all
prepaid expenses, including buy-downs of interest rates.
Grants may apply to purchase of any owner-occupied home
throughout the City. The Grantee will assist with the
marketing and outreach for the Program, will process
applications, determine eligibility, and make grants as
required for closing of home purchases, secured by a
grant agreement with each assisted homebuyer. All such
grants shall not exceed $155,617 from CDBG funds, which
may not be used for this activity beyond September 30,
1993 unless extended by the Federal government. Total
CDBG Program cost is $155,617.
Part I, Section A to amend subsection 9, to read as follows:
Owner-Occupied Rehabilitation Loan Program - The
Subgrantee shall administer an Owner-Occupied Rehabili-
tation Loan Program, as projects are approved and funded
by the Virginia Department of Housing and Community
Development from DHCD's Indoor Plumbing/Rehabilitation
Program. Such Program makes grants and loans for
qualifying rehabilitation of low and moderate income
owner-occupied houses not meeting Building Maintenance
Code and Housing Quality Standards. The Grantee agrees
that the Subgrantee shall be the applicant to DHCD for
funding for the Program. The Program will be adminis-
tered in accordance with the guidelines in Attachment ~,
supplemented by the Indoor Plumbing/Rehabilitation
Program operations manual provided by DHCD. Based on the
intentions of DHCD at the time of this Contract, the
Subgrantee shall package as many loan applications to
DHCD as possible, for submission as early as DHCD will
accept them. Grants and loans made under the Program
will be made directly from DHCD to the borrower, with the
Subgrantee assisting in the packaging of the loans and
monitoring of the rehabilitation. Total Program funding
will be determined by the projects approved by DHCD from
its Indoor Plumbing/Rehabilitation Program. However, at
its option, the Grantee may allocate up to $200,000 of
HOME funds to the Owner-Occupied Rehabilitation Program
to supplement DHCD funding. Program delivery costs,
including salaries, shall not exceed $48,785 in CDBG
funds. Total Program cost is $248,785 excluding funding
from DHCD's Indoor Plumbing/Rehabilitation Program.
Part II, Section A to replace Table I with attached Table I.
Attachment A, to amend page 9, "Allocation of Funding", to read as
follows:
The Critical Home Repair Component of the Limited Critical
Repair Program is funded in Fiscal Year 1992-93 at $0 in CDBG
funds for subsidies. Homes eligible for this component will
be referred to and processed for the Owner-Occupied
Rehabilitation Program.
The ~uick Response to Emergencies Component is funded at
$62,500 in CDBG funds for subsidies.
These funding levels reflect the intention of the level of
service to be provided by the two operations. However, the
RRHA may transfer CDBG funds between the two components, upon
notice to the city's Housing Development Office, in order to
meet realized needs. In addition, the Housing Development
Office may have some additional funds that may be released
for use with one of the components, if need be.
Attachment B, to be replaced with attached Attachment B.
Attachment E, I. Introduction, to amend the third (3rd) paragraph
to read as follows:
In addition to funds allocated by DHCD, the city of Roanoke
may allocate, at its discretion, up to $200,000 of its HOME
funds to support this Program.
The Agreement shall remain unchanged in all other terms and
provisions.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed
this amendment as of the date first written above.
ATTEST:
CITY OF ROANOKE
City Clerk
By
City Manager
ATTEST:
CITY OF ROANOKE REDEVELOPMENT
AND HOUSING AUTHORITY
Witness Executive Director
RRHA CDBG & HOME PROJECT ACCOUNTS
Fiscal Year 1993
TABLE I
Project Name
Limited Critical Repair
Other funds:
TOTAL LTD CRITICAL REPAIR
Private Loan Program
Other funds:
TOTAL PRIVATE LOAN PROGRAM
Operation Paintbrush
Other funds:
TOTAL OPERATION PAINTBRUSH
Mod Rehab SROs
TOTAL MOD R~AB SROs
Rental Rehabilitation
Other funds:
TOTAL RENTAL R~{AB
NSEPtion
Other funds:
TOTAL NSEPTION
Homeownership Assistance
Other funds:
TOTAL HOMEOWNERS}LIp ASST
Owner-Occupied Rehab
Other funds:
TOTAL OWNER-OCCUPIED R~AB
Gainsboro Enhancement Rehab
Other funds:
TOTAL GAINSBORO ENHANCE
................. CDBG FUNDS ................. HOME Total
Account Numbers Project Admin/Support Funds CDBG & HOME
O35-092-9220-5101 62,500
O35-091-9120-5203 6,485
035-092-9210-5036 -- 68,258
0
68,985 68,258 0 137,243
035-090-9020-5105 3,719
035-092-9220-5105 40,000
035-092-9210-5037 --
52,680
0
43,719 52,680 0 96,399
035-091-9120-5102 6,867
035-092-9220-5102 40,000
035-092-9210-50~8 --
11,085
0
46,867 11,085 0 57,952
035-092-9210-5073
-- 12,658
0 12,658 12,658
035-092-9210-5039
-- 27,363
200,000
0 27,363 200,000
227,363
035=091-9120-5078 86,614
035=092=9210-5072 -=
21,521
60,000
86,614 21,521 60,000 168,135
035-091-9120-5115 31,656
035-091-9120-5118 16,824
035-O92-9210-5034 --
53,653
18Z,500
48,480 53,653 182,500 284,633
035-092=9210-5032
-- 48,785
200,000
0 48,785 200,000
248,785
035-091-9120-5109 75,000
035-092-9220-5109 25,000
035-092-9210-5050 --
14,605
100,000 14,605 114,605
Page 1
PLAN: RRHA9293. ACT
amended 11/9/92
TABLE I
RRHA CDBG & HOME PROJECT ACCOUNTS
Fiscal Year 1993
Project Name
De~nwood Addition
TOTAL DEANWOOD ADDITION
Shaffers Crossing
Other funds:
TOTAL SHAi.'~'~S CROSSING
Hotel Roanoke Redevelop
Downtown East Garage
Economic Der Investment
Other f~nds:
TOTAL ECON DEW INVESTMENT
Downpayment & Closing Costs
Other funds:
TOTAL DOWNPMT & CLOSING
Urban Renewal Disposition
First St/Henry St
TOTAL MISC~.Y.ANEOUS
RRHA General Administration
PROGRAM.TOTALS
................. CDBG FUNDS ................. HOME Total
Account Numbers Project Admin/Support Funds CDBG & HOME
035-092-9210-5045 -- 13~052
035-090-9030-5157 11,163
11,163 13,05Z
035-091-9130-5145 457
035-092-9230-5145 40,000
035-092-9210-5047 -- 13,052
40,457 13,052
035-092-9210-5049 -- 13,053
035-09Z-9~10-5074 -- 13,053
035-092-9230-5136 133,000
035-092-9210-5031 -- 13,053
133,000 13,053
035-091-9120-5117 155,617
155,617
035-090-9030-5138 480
035-090-9030-51~ 3,836
4,316
035-092-9210-5035 -- 68,592
739,218 4~,463
24,215
53,509
13,053
13,053
146,053
155,617
642,500
4,316
68,592
1,826,181
Page 2
PLAN: RRHA9293 .AR
amended 11/9/92
OPEI~T[ON P~INTBRUSH
Pro~r&m ~u[delines
ATTACHMENT B
GENEBAL DESCRIPTION
Operation paintbrush is a program of grants for painting
or residing the exterior of homes and related minor repair up
to a total of $4,000 per house. The Program is limited to low
and moderate income owners of homes referred by the Roanoke
Neighborhood Partnership.
The general purpose of the Program is to make a strong
visual statement about the viability of the neighborhood by
dramatically improving a selected area through improving the
exterior of homes. In addition, the Program encourages
neighborhood volunteerism by involving neighborhood, civic and
religious organizations, and local businesses in house
painting projects on weekends.
The Program is designed to improve the quality of life
for neighborhood residents participating in the program by
painting or residing their houses and by making minor exterior
repairs necessary for the painting job.
II. ELIGIBILITY REOUIREMENT
A. The applicant must be an owner-occupant; and
The applicant must be within HUD Income Guidelines,
including from all sources; and
The applicant's home must be referred to the Roanoke
Redevelopment and Housing Authority (RRHA) by the Roanoke
Neighborhood Partnership.
The applicant's home must be capable of being resided or
painted with minor repairs, as necessary, at a cost not
to exceed $4,000. If the house is too large to be
addressed for $4,000, it will be rejected from the
Program. (This provision may be waived under special
circumstances by the Director of Public Works).
III. APPLICATION AND SELECTION
The Roanoke Neighborhood Partnership staff will accept
referrals from selected neighborhood organizations to
establish a list of houses to be considered for Operation
paintbrush. (These neighborhoods include: Gainsboro, Hurt
Park, Melrose-Rugby, Mountain View and Southeast). Prior to
referring applicants to RRHA, the Neighborhood Partnership
will screen the referrals to eliminate requests for work on
rental properties, persons with reported income over the HUD
Income Guidelines, or otherwise apparently ineligible. The
Neighborhood Partnership will contact the applicant and
request they fill out a full application.
RRHA will verify homeownership and income and will
perform a detailed inspection and work write-up for each of
the applicants referred. No previous recipient of assistance
under the Operation Paintbrush Program will be eligible again,
except in special circumstances as determined by RRHA's
Neighborhood Development Director.
IV. CONSTRUCTION AND PAINTINO REQUIREMENTS
The Program will finance only exterior painting,
residing, and minor repairs, principally:
Scraping, priming (if necessary), and painting (colors to
be selected by the homeowner from a palette approved by
RRHA);
B. Installation of new siding, including vinyl or aluminum;
C. Caulking and glazing windows;
Repairs necessary for the safety of the homeowner to
include repairing or building new steps, replacing broken
window, adding stair rails, repairing or replacing porch
floor boards, replacing or repairing entrance doors, and
replacing a limited number of siding boards necessary to
undertake the painting job. Exterior repairs shall not
exceed $$00 in value.
Painting of trim and/or metal roofs in conjunction with
painting or siding of the exterior. Jobs involving only
painting of trim or metal roofs are not eligible.
No interior repairs or painting shall be performed by the
crew. The owner will sign a release at completion of work,
indicating that the job is complete and work was satisfactory.
Ve
FORM OF SUBSIDY
Painting, residing, and repair work subsidy will be in
the form of a grant, not to exceed ~4,~0~ (including all
costs). No repayment is expected.
VI. SELF-HELP
In limited cases, an applicant may be referred to RRHA by
the Neighborhood Partnership as a self-help project. In this
instance, an estimate will be made by RRHA inspectors as to
the amount of paint required to paint the house. After the
applicant is screened under normal procedures by the RRHA, as
to homeownership and income, the paint will be purchased by
RRHA and delivered to the applicant. Applicant will sign an
agreement that the house will be painted within six (6) months
of receipt of materials or the paint will be returned. RRHA
staff will confirm that painting has been completed.
NOTICE OF PUBLIC HEARING
BEFORE THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on Monday,
November 9, 1992, at 7:30 p.m., or as soon thereafter as the
matter may be heard, in the City Council Chamber, fourth floor of
the Municipal Building, in order to consider an amendment to the
Fiscal Year 1992-1993 Community Development Block Grant budget and
Statement of Objectives to the United States Department of Housing
and Urban Development (HUD).
On November 10, 1992, the City of Roanoke will submit to HUD an
amendment to the City's statement of community development
objectives for fiscal year July 1, 1992 through June 30, 1993.
This amendment will transfer $100,000 from CDBG Limited Critical
Repair to the Downpayment Assistance Program, and transfer
$100,000 from the City's HOME funding allocation for downpayment
assistance to the HOME Owner-occupied Rehab program. The result
of these changes will reduce substantially the amount of funds
available for the Critical Home Repair program, but will make
larger rehab grants available through HOME funds. In addition,
more grants for downpayment assistance will be available. The
transfer of funds is advisable to facilitate administration under
the differing regulatory requirements of the HOME and CDBG
programs.
More details of the proposed activities are available in the City
Clerk's Office, Room 456, or the Office of Grants Compliance, Room
362, Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011, phone 981-2141.
Given under my hand this 27th day of October, 1992.
Mary F. Parker
City Clerk
Please publish in Thursday, October 29, 1992 edition of the
Roanoke Tribune. Publish in display ad format, not legal ad.
Bill:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Attention: Marie Pontius
981-2141
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W. Room 452
Roanoke, Virginia 24011-1 $94
Telephone: (703) 981-2444
November 9, 1992
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
~¥or
Beverly T. Fitzpatrick, Jr.
Vice-~yor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
November 9, 1992
Council Members:
Elizabeth T. Bowles
James G. Harvey, II
Delvis O. "Mac" McCadden
Howard E. Musser
William White, Sr.
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
As Chairman of City Council's Personnel Committee, I am requesting two Executive
Sessions. The grounds for the two Executive Sessions are as follows:
To discuss a personnel matter being the performance of a
specific public officer, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended; and
To discuss a personnel matter being the compensation of a
specific public officer, pursuant to Section 2.1-344 (A) (1),
Code of Virginia (1950), as amended.
BTFjr:se
MINUTES OF THE AUDIT COI~IITTEE OF ROANOKE CITY COUNCIL
November 2, ~992 [:ITY
NOV-4 A10:51
1. Call to order:
The meeting of the Roanoke city Audit Committee was called to
order at 1:00 p.m. on November 2, 1992, with Chairman, William
White, Sr., presiding.
· The roll was called by Mr. Bird.
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David A. Bowers
Delvis O. McCadden
Others Present:
Elizabeth T. Bowles, Council Member
Robert H. Bird, Municipal Auditor
W. Robert Herbert, city Manager
James D. Grisso, Acting Director of Finance
William X. Parsons, Assistant City Attorney
Gordon E. Peters, City Treasurer
Jesse A. Hall, Adm. of City Acct. Services
Deborah J. Moses, Chief of OBC
Thomas F. Baldwin, EDP Audit Supervisor
Michelle R. Jones, Auditor
Evelyn W. Barger, Administrative Assistant
Kenneth F. Mundy, Controller, School Board
Joel Turner, Press
EXTERNAL AUDITS - Roanoke City Public School Activity Funds:
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the Roanoke City Public School
Activity Funds report. The motion was approved unanimously.
Clerk of Circuit Court Audit Report - November 18, 1991
Turnover Audit:
Mr. Bird informed the committee that he received a report by
the Auditor of Public Accounts for the term of A. Dale
Hendrick as Clerk of Circuit Court. Purpose of the audit
was to account for assets and records being turned over to
the newly elected Clerk, Arthur B. Crush, III.
INTERNAL AUDITS - Audit Findings Follow-Up, Building
Inspection/Permits, and Property Rental/Lease Billings:
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the three internal audit reports.
The motion was approved unanimously.
Mr. Bird gave a brief discussion on all three of the above
audits to the committee.
~udit Committee Minutes
Page 2
November 2, 1992
4w
Mayor Bowers said that the building permit fees and elevator
inspection audit findings were not acceptable, especially
since they were not following city Code. Mayor Bowers
expressed to Mr. Bird and city management his concern that
we take care of these issues.
Mr. White reported to the committee that he sees serious
weaknesses in the building inspection audit. He requested
that Mr. Bird follow-up on weaknesses and report progress
back to the Audit Committee.
Mr. White requested that Mr. Bird and city management pursue
the issue of collecting the unpaid lease obligation on the
city Market Building.
UNFINISHED BUSINESS:
A. External Audit Contract - Request for Proposal
The motion was made by Mayor Bowers and seconded by Mr.
McCadden to approve the Request for Proposal for advertising
and distribution. The motion was approved unanimously.
Mr. Bird briefed the committee that this is essentially the
same RFP that went out 4 years ago with the exception of
adding the Roanoke Redevelopment & Housing Authority and a
separate financial statement for the Roanoke city School
Board.
Mayor Bowers stated that the city of Roanoke has a fine
Municipal Auditor and audit staff. The RFP is an indication
to the citizens of Roanoke that the City does take
precautions to make sure that the citizens have a good sound
government.
B. External Quality control Review - Update:
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the External Quality Control
Review report. The motion was approved unanimously.
Mr. Bird briefed the committee on the External Quality
Control Review. The team consisted of 3 qualified internal
audit personnel from other Virginia localities. The
Municipal Auditing department received an unqualified
opinion and was in compliance with government auditing
standards. Mr. Bird informed the committee that there was
one finding that deals with procedures to document whether
auditors have any personal impairments before performing an
audit. Mr. Bird informed the committee that this finding
will be taken care of and procedures put in place before
December 31, 1992. The total cost of the review was
$1,604.17. This cost is under the initial estimate of
$2,200.00.
· ~Audit Committee Minutes
Page 3
June 1, 1992
Mayor Bowers read the last paragraph in the report that was
issued to the Municipal Audit department. "We would like to
take this opportunity to compliment the Municipal Auditor's
office on their high level of compliance with government
auditing standards."
NEW BUSINESS~
The next Audit Committee meeting will be December 7, 1992,
at 1:00 p.m.
Mr. White thanked everyone for their support in helping him
through his first Audit Committee meeting. He said that he
looked forward to a good year with a broader audit scope and
audit effectiveness.
Adjournment:
There being no further business, the meeting adjourned at
1:25 p.m.
William White, Sr., Chairman
Mary F. Parker
city Clerk
Room 456
Municipal Building
215 Church Ave. SW
Roanoke, VA 24011
To the Honorable Mayor and Members of city Council:
The residents of Carter Road, SW would like to address Council on
November 9, 1992, regarding the installation of stop signs on our
street. Our spokesperson will be Mr. Jonathan Apgar.
~annette Borling
2205 Carter Road
Roanoke, VA 24015
R,_C~,
CITY C~ ~
'92 [lOT 29 P12:55
P. O. Box 6591
Roanoke, Virginia
October 29, 1992
24017
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Please find enclosed copy of a letter under date of October
12, 1992, from Mr. W. Robert Herbert.
I would request that I be placed on the agenda of Roanoke City
Council for the Monday, November 9, 1992, meeting scheduled
for 7:30 p.m., to address my dissatisfaction with my complaint
as addressed in Mr. Herbert's letter, with the Parks and
Recreation Department, and the way in which it was handled.
Your assistance would be appreciated.
Sincerely,
Henry Craighead
Office of ~ne C~5, Manager
Mr. Henry Cra~head
P.O. BOX ,-~E~9~
Roanoke, VA 24017
October 12, 1992
Dear Mr. Craighead:
Co~Incilman Fitzoatrtck re6ently 'fOrwarded your 'letter to ms
regarding your c~n6e~s about softball official James Whorley, and
I wish to take this opportunity to respond to your letter.
I am sorry you are upset with the decision made by Mr. Whorley to
eject you from the park. Obviously, in situations such as this, we
usually receive conflicting reports, as umpires and players
generally see things from a different perspective. However, I have
asked staff to further investigate this situation to assure that
Mr. Whorley (as well as our other officials) remain as fair as
possible in making decisions regarding the games they officiate.
Staff will be speaking with some of the members of your team during
this process, if they have not done so already.
Your letter-suggested the possibility that'the recreation staff had
instructed Mr. Whorley to "get you," because of an issue regarding
restrooms '~t' Jackson Park. I have asked some questions, and
learned the following=
(1) Portable toilets had been installed near the ball diamond
at Jackson in April, but had been vandalized and
'overturned many times. The company that provides these
toilets (Churchills) finally insisted that Parks and
Recreation pay every time it was necessary ko ~ervice the
overturned toilets. They finally had to be removed in
August.
(2) The small building that is on the site near the ball
field was constructed totally by the Southeast Recreation
Club. The building currently contains only one toilet
fixture, and the club allows use of this toilet only when
they have the concession stand open, They have found
that selling concessions during adult games results in a
revenue loss, as expenditures exceed sales, so the stand
is only operated during youth games.
(3) The Health Department was informed by recreation staff
that there is a restroom facility open and available in
the park. There is. The facility is located in the
Room 364 Munlclpol Building 2 'l 5 C~rd~ Avenue, $.W. Roanoke, Virginia 240 t ¢ (703) 98 '1-2333
(4)
(6)
In regard
(1)
(2)
picnic shelter next to Buena Vista Recreation Center, and
is open throughout the summer months. Though not
extremely convenient for use by those attending ball
games, it is still just a Short walk up the hill.
Numerous parks have no restroom facilities at all, and
there is Some question that any would have to be closed
for that reason. However, I have asked the staff to
discuss the issue with Mr, William Shires of
Environmental Health.
Staff have met with representatives of the Southeast
Recreation ClUb to discuss the steps needed to finish the
restroom facilities within the ball diamond concession
stand, in order that they might be opening during all
Jackson. games next year. 'Although some significant
expenditures might be incurred, this is nevertheless a
possibility. We will know more regarding this in the
months to come.
I am confident that your concern regarding the Recreation
Department telling Mr. Whorley to "get you" is unfounded,
These are professional people who have neither the time
nor inclination to engage in such inappropriate behavior.
They have nothing to gain from it.
to the testing and payment of umpires~
City softball leagues play under the guidelines of the
Amateur Softball Association (ASA). County leagues play
under the gUidelines of the United States Slow-Pitch
Softball Association (USSSA). To umpire in a county
league one must pass the USSSA test, and therefore be
USSSA certified. To umpire in a city league you must
pass the ASA test, and take part in a 6 hour state ASA
Umpires' Clinic hosted by ASA staff at the Recreation
Department, Mr. Whorley enrolled in the clinic and was
ASA certified. He WaS not required to be USSSA certified
to umpire in the city league.
Softball umpires pay rates: The county pays $12 per game.
The city pays $11.50 per game, slightly less than the
county.
Mr. Craighead, your letter did not indicate whataction you desired
the city to take in regard to Mr. Whorley. I understand that you
won your game that night, so obviously a protest was not in order,
and if it had been, ASA specifies the appropriate procedures.
Mr. Whorley has met the ASA standards required of city umpires. If
he acted inappropriately in ejecting you from the park, then it was
a mistake in Judgement, but, unless such mistakes are repetitive,
they are not grounds for dismissal, They do, however, warrant
discussion with the particular official. If investigation suggests
that the ejection was inappropriate, such discussion will take
place.
I am sorry the incident upset you, and hope that this letter has
answered your expressed concerns.
Sincerely,
W. Robert Herbert
City Manager
C:
Beverly Fitzpatrick, Jr., Vice Mayor
William Clark, Director of Public Works
William Shires, Health Department
Gary Fenton, Manager, Parks, Recreation and Grounds
Owen Grogan, Recreation Superintendent
Ruth Wilkinson, Athletic Supervisor
P. O. Box 6~1
Roanoke, Virginia
October 2, 1992
24017
The Honorable Beverly T. Fitzpatrick,
Vice Mayor, City of Roanoke
Roanoke, Virginia
Jr~
Dear Vice Mayor Fitzpatrick:
When I called you on october 1, 1992, around 8:45 p.m., I told
you that I could not find Mayor David Bowers telephone number,
so I called you. You told me to bring a statement to that effect
to your office the next day.
This is what happened. On October 1, 1992, around 8:15 p.m.,
we were in the middle of a Co-Ed Softball game at Jackson Park.
The Base Umpire whose name is Whorley called one of my players
Melinda Payne out at first base though the first baseman was
off the base.
When my team went back on the field, Melinda Payne tagged Tim
Peters out at second base and Whorley called Peters safe. After
the third out, I asked my Assistant Coach, Terry Oater, to go
with me to talk with the two Umpires. I told them that this
is supposed to be recreation, so they should call the game right.
Whorley asked me if I was challenging his integrity. I told
him he could accept it anyway he wanted to. As we were leaving
the field near first base, he started following me off the field
"which is a violation."
When I went to the third base coach, he still followed and told
me; "Henry, you are out of the game, and I give you two minutes
to get in the Parking Lot."
I went directly to a telephone at Ninth Street and called you
after I could not find Mayor Bowers telephone number.
I went back to the Parking Lot and waited for the game to end.
Bob Carpenteri who is a State Trooper asked Whorley why he
had put me out of the game for making a sensible statement.
Whorley told Bob Carpenteri that the season was almost over
and he had to put me out of the game before it ended.
Whorley also told Melinda Payne that he and I hadn't had a "run-
in" in five years and he knew it was time. This was untrue
because Head Coach Linda Bear had to "over-rule" a play that
he called at second-base against my team last summer.
I don't know for sure, but Whorley may have been advised by
the Recreation Department to get me because I had to call the
Health Department about "no toilets" at Jackson Park when the
Vice Mayor Fitzpatrick
Page 2
October 2~ 1992
Health Department checked with the Recreation Department, they
lied and said that toilets were there. The Health Department
checked for themselves and found there were none. So they said
they could use the portable toilets the rest of the season,
but toilets with running water would have to be built or they
would have to close the Park.
I am hoping that the complaint about Whorley can be taken care
of right away. I hope to hear from you by 12:00 noon on Monday,
October 5, 1992.
I am trying to avoid a news conference by "Concerned Citizens
for Justice."
The Co-Ed "Softball Play-Offs" will start on Tuesday, October
6, 1992, at Fallon Park, Southeast, We will play at 9:15 p.m.
I do not understand why Roanoke City Recreation Department will
accept officials that cannot pass the Test in Salem and Roanoke
County when Roanoke City pays more.
I told my players that I don't give out their phone numbers,
but that I would give them to you and Mayor Bowers so you two
can call them.
Jim Hambrick
Bob Carpenteri
Terry Oates ·
Todd Clingenpeel
Henry English
Manuel Bc~anegra
Shenna Johnson
Melinda Payne
Lynn Brown
Jolene Hippert
Angela Hale
Linda Iddinger
Rhonda Pacetti
William Beaver
Dave Kirby
Bobbie "Barbara" Johnson
Linda collins
989-3327
977-0258
342-6420
989-4395
721-1317
265-2463
977-2102
981-3436
345-8197
389-7983
345-2182
929-4503
345-2268
745-4053
389-7983
342-4768
342-4768
(Roanoke City Policeman)
(State Trooper)
(Roanoke City Policeman)
(703)
(703)/745-4467
Yours Truly,
Henry Cratghead, Vice-President
Concerned Citizens for Justice
Vice Mayor Fitzpatrick
Page 3
October 2, 1992
pc:
The Honorable David A. Bowers, Mayor
Ms. Perneller Wilson, President, Concerned Citizens
Justice
Rev. Benjamin Tyree, Second Vice President, Concerned
Citizens for Justice
for
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #133-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31240-110992 authorizing acceptance of a Multi-
Jurisdictional Speciai Drug Prosecutor Grant made to the City of Roanoke by the
Commonwealth of Virginia, in the amount of $65,573.00, for the period of
September 1, 1992, through June 30, 1993; and authorizing acceptance, execution
and filing of all appropriate documents to obtain said grant, as more particularly set
forth in a report of the City Manager under date of November 9, 1992. Resolution
No. 31240-110992 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, November 9, 1992.
Sincerely, ~,~__..
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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pc'
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of November, 1992.
No. 31240-110992.
VIRGINIA,
A RESOLUTION authorizing the acceptance of a Multi-
Jurisdictional Special Drug Prosecutor Grant made to the City
of Roanoke by the Commonwealth of Virginia and authorizing the
acceptance, execution and filing of all appropriate documents
to obtain such grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Multi-
Jurisdictional Special Drug Prosecutor Grant No. 92-A7890AD in
the total amount of $65,573.00 from the Commonwealth of
Virginia for the period of September 1, 1992, through June 30,
1993.
2. The City Manager or the Assistant City Manager is
hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all appropriate documents required to
obtain such grant, as more particularly set forth in the report
to this Council dated November 9, 1992.
3. The City Manager is further directed to furnish such
additional information as may be required in connection with
the City's acceptance of such grant or with such project.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #60-133-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31239-110992 amending and reordaining certain
sections of the 1992-93 Grant Funds Appropriations, providing for appropriation of
$65,573.00, in connection with acceptance of a Multi-Jurisdictionai Special Drug
Prosecutor Grant made to the City of Roanoke by the Commonwealth of Virginia, for
the period of September 1, 1992, through June 30, 1993; and authorizing acceptance,
execution and filing of all appropriate documents to obtain said grant. Ordinance
No. 31239-110992 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, November 9, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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pc:
The Honorable Donald S. Caldweli, Commonwealth's Attorney
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of November, 1992.
No. 31239-110992.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&ppronriations
Judicial Administration
Multi-Jurisdiction Drug Grant FY93
$ 482,233
(1-2) ............. 65,573
Revenue
Judicial Administration
Multi-Jurisdiction Drug Grant FY93
$ 482,233
(3) ............... 65,573
1) Regular Employee
Salaries
2) Administrative
Supplies
3) State Grant
Receipts
(035-026-5125-1002) $59,483
(035-026-5125-2030) 6,090
(035-035-1234-7131) 65,573
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'92 N uV-4 P5:03
Roanoke, Virginia
November 9, 1992
Honorable Mayor and City Council
Roanoke, VA
Dear Members of Council:
Subject: Acceptance of Multi-Jurisdictional Drug
Prosecution Grant
I concur with the recommendation of the above subject
recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mp
cc: City Attorney
Director of Finance
and
r MMoNWEALTH' OF
Hiltv
Melvin L. ~~ f~ %
VIR61Ni&
CITY OF ROANOKE
REGIONAL DRUG PROSECUTOR
ROANOKE, VIRGINIA 24011
November 9, 2992
'92 10 /-5 8:34
nouo~=~*= David A Bowers, Mayor
and ....... ' .... = ' '
m~mDei~ ui City COUi]Cil
Roanoke, Virginia
Grant
Dear ~uayu~ Bowers and "- ~ -'- of ~'
BackQ-r ound
==u=r=l ~uuCiinq was made available uu tf~e of
Virginia to be used for- uu~ u=veiupm~nu of several ...... '-
,J u.~ ~ ~u a.,..: u J.u~a · Special Dru~ Prosecutors
positLons were u=v=xup=u to
=moil~3 ~liu~p~ioeil~ j uz ~di~ ~lolim , reduce fractlonai and
assets, utilize federal, state and.uu~. ..... resources to assure
prosecutorial resources Co ~'uil~ ...... i ~W/Uli~i: .... di-u~G -
Federal
ur~liu Jury.
t. ii ~ ~uuurii=ys of Craiq County-, =ieluKlln
Roanoke and .... ~'
C. CJ_ty~ULU~:~ ................. clt:~:epc=,.~ the Multi-Jur~sdictioi~al ......
Dru9 P~o~=~:ucu~ G~ant tn~p~'- -~, "~,~moo and a =u~-u~m= bDecfal
~ug P~osec:utor was ~=u zu Duly, 1988.
Mayor David A. Bowers
Page Two
l~v~mu~i 9, 1992
II.
iV.
Vo
~.ui t =l~ ~ Situation
"~ Commodore=iud* ~ Attorneys' Services
A. A__u.qast aw, 1992 - The
~uun~u nou~d the amuv~-m~lu~u~d Co~ ~ u~w~u~ s Attorneys
that this ---t-'
of $65,57~ ~ fol .... per[od September i, 1992
un~ ougn June
30, 1993.
A. Prosecutorial~u~s a~ainst Druq ...... ~ ~ ...... _
B. Cost.
A. Concur Jn ~,~ acceptanceuz-= Multi-Jurisdictionalz,p=uz~z
Dru9 Prosecutor Grant ~2-~,o90~u renewed in 5he ~,~uu~u of
~ou,u~o.uu ~u~ une period September x, ~992 thzou,3h June
riu~:uu~z~ai Efforts against Dr~g Traffickinq =
=~**ced because of ........ : ='-- and .... =~ - ~ ~ -- '==
and - --: - ~ ~ - -~ ' ' .... '
~p=~z~=mz~u expertise, n~:~pzo~C~ also allows .......
of the '- -= ........ of a mu~um-our~suluuxu~ Grand Jury to aid
Grant.
B. ~Ai Council not aoeept ..................... ~.~ ~
P~u~=~:u=u~z Effortsogo~ll~u---~ .... u=~i~ ....~=f=u~*q:-":-'' will not
be .........
applu=u~=u as a regional concept.
2. Cost '"" = remain tile same muu ~i~
wuu~u advangage State
uu~ux~,g s~Dport ~or a worthy projecL would not be '- ~ ~
A. Cit~ ~ou~c~ concur in Aiterhative "A" and aiiu~ for the
acceptance of and continued participation in State Grant ~S2-
u~= amount o~ $65,573.u"*u for .... u~= perkod of September %,
Ehrough June ~
ou, 1993.
Mayor David A. Bowers
Members of City Council
Pag= Three
November 9, 1992
~u~nu~z= ~ ~.2 ~3 ~'~*~g=~ to si~ii execBce all
C. Appropriate $65,o,3.00 zu~ ..... ~x~= Multz-Jurmso~¢t~.onai
Spec[ai Drug ....... ~ ..... and =~uao~l a ~uz~=~pu~uz~ revenue
esu~,~u~ ~uo accounts to D= =~u~m=~ byun= Director u=
submitted,
Donald S. ~luw=~
O$C/msh
City MahaqeY
City Attorney
D~rector of Finance
Dtrector of Administration & Public
Safety
MARY F. PARKER
City ~lerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #60-236-246
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31241-110992 amending and reordaining certain
sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation
of $138,183.00, in connection with additionai Title II-A funds awarded to the Fifth
District Employment and Training Consortium from the Governor's Employment and
Training Development Department. Ordinance No. 31241-110992 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, November 9,
1992.
Sincerely, ~.~
. _
Mary F. Parker, CMC/AAE
City Clerk
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Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director, Human Development
Ms. Vickie L. Price, Administrator, Fifth District Employment and
Training Consortium
Ms. Corinne B. Gott, Manager, Social Services
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
1992-93 Consortium Fund Appropriations, and
emergency.
WHEREAS, for the usual daily operation
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of November, 1992.
No. 31241-110992.
AN ORDINANCE to amend and reordain certain sections of the
providing for an
Government of the
exist.
of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 Consortium Fund
Roanoke
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Fifth District Employment & Training Consortium -
FY93
Title II - A78% (1) ................................
$1,883,888
1,028,568
Revenue
Fifth District Employment & Training Consortium -
FY93
Title II - A78% (1) ................................
$1,883,888
1,028,568
1) Funding Authority
2) Title II-A
(034-054-9361-9990) $138,183
(034-034-1234-9361) 138,183
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
'92 NOV-4 R2:04
November 9, 1992
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
M~mbers of Council:
Funding for the Fifth
District Employment and
Training Consortitm~
~.{.ifth. D~i.st¥ict Employment and Trainin~ Consorta~n was awarded
zczonaz ~'ltie II-A funds from the Governor's Employment and
Training Department (GETD).
City of Roam~ke is tb~ grant recipient for Consortim~ funding. City
Council must appropriate the funding for all grants the Consorti~n
receives.
II. CURRENT SITI~TION
A. Consortium has received Notice of Award (NOA) # 93-03-02 from the
B. .Notice of Award #93-03-02 provides for additional Title II-A fundin~
~zn the .a~o~t o.f $31~356.00, plus $106,827.00 in carry-over funds,
for a total of $138~183.00.
III. ISSUES
A. Program Operations
c.
City Council Report
November 9, 1992
Page 2
IV. AL'rm4NATIVES
Appropriate the Consorti~n's additional funding of $138~183.00 and
increase the revenue estimate by $138,183.00, ~n accounts to b~
established by the Director of Finance.
Progrmn Operation - Planned programs will be ~mplemented and
new programs will be initiated by the Consortium's Policy Board
and Private Industry Council. Consorti~n staffing levels will
be maintained.
Funding - Increased funding is available from the grantor
agency at no cost to the city.
3. ~ -. Imnediate action will allow progrmns to be implemented
ana completed within planned t/meframes.
B. Do not appropriate the Consortium's additional fundin~ of
$138,183.00.
Progr~a Operation- Planned and additional progrmns to serve
participants would be curtailed. Consortium staffing would be
reduced.
2. Funding- Not a factor.
3. Timing- Delay will cause underexpenditure of available funds.
V. RECC~4MENDATION
A~prove Alternative A:
Appropriate the Consortium's additional fundin~of $138,183.00 and
increase the revenue estimate by $138~183.00, in accounts to b~
established by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/lr
cc: Director of Finance
City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #121-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31242-110992 accepting the bid of Magic City
Motor Corporation for lease of one new eight passenger window van, at a monthly
rental rate of $475.18, for a term of 48 months, for use by the Sheriff's Department.
Resolution No. 31242-110992 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 9, 1992.
Sincerely, ~0.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
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pc:
The Honorable W. Alvin Hudson, City Sheriff
Mr. James D. Grisso, Acting Finance Director
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #121-472
Mr. Don C. Hampton
Truck Sales Manager
Magic City Motor Corporation
809 Williamson Road, N. E.
Roanoke, Virginia 24016
Dear Mr. Hampton:
I am enclosing copy of Resolution No. 31242-110992 accepting the bid of Magic City
Motor Corporation for lease of one new eight passenger window van, at a monthly
rental rate of $475.18, for a term of 48 months, for use by the Sheriff's Department.
Resolution No. 31242-110992 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 9, 1992.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of November, 1992.
No. 31242-110992.
A RESOLUTION providing for lease of one new eight passenger
window van for use by the Sheriff's Department, upon certain terms
and conditions, by accepting a bid made to the City for the lease
of such vehicle.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid submitted by Magic City Motor Corporation to
lease one (1) new eight passenger window van at a monthly rental
rate of $475.18, for a term of 48 months, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue any required purchase orders for
the lease of such vehicle, and the City Manager or the Assistant
City Manager is authorized to execute, for and on behalf of the
City, any required lease agreement with respect to the aforesaid
vehicle, such agreement to be in such form as shall be approved by
the City Attorney.
ATTEST:
City Clerk.
CITY CI
Roanoke, Virginia
November 9, 1992
'92 NOV-4 ?5:03
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Leasing of One (1) New
Window Van For Sheriff's
Department, Bid Number,
92-9-138
I. Background
Window Van type vehicles are necessary for transportation
of prisoners as required by the Sheriff's Department.
Specifications were developed and along with a request
for quotation, were sent to seven (7) vendors that are
currently listed on the City's bid list. This request
for bids was also published in the Roanoke Times and
World News and the Roanoke Tribune.
Bids received, after due and proper advertisement, were
publicly opened and read at 2:00 p.m. on Thursday,
October 29, 1992 in the Office of the Manager of General
Services.
Requested vehicle is needed
which has high milage and
maintenance cost.
II. Current Situation
to replace an existing van
is experiencing increased
III .
Only One (1) bid response was received. That response
was submitted by Magic City Motor Corporation.
B. The bid received was evaluated by the City Sheriff,
Manager of General Services and Manager of Fleet
Maintenance.
The bid, submitted by Magic City Motor Corporation meets
all required specifications for the cost of $475.18 per
month.
Issues
A. Need
B. Compliance with Specifications
Window Van
Bid No. 92-9-138
Page 2
C. Expense Reimbursement
D. Fund Availability
IV. Alternative
Accept the bid submitted, to lease One (1) new Window Van
for the Sheriff's Department for a period of 48 months,
from Magic City Motor Corporation for the cost $475.18
per month.
1. Need - Requested vehicle is necessary to perform
required duties of the Sheriff's Department.
Compliance with specification - The bid submitted
by Magic City Motor Corporation meets all required
specifications.
Expense Reimbursement - The State of Virginia will
reimburse at $.275 per mile for this vehicle.
o
Fund availability - Funds are available in the
Sheriff's Equipment Rental Account #001-024-3310-
3070.
B. Reject the bid
Need The support for prisoner transportation
duties of the Sheriff's Department would not be
accomplished in the most efficient and effective
manner.
Compliance with specifications would not be a
factor in this alternative.
Expense Reimbursement would not be a factor in this
alternative.
4. Fund availability Funds available for this
expenditure would not be expended.
Window Van
Bid No. 92-9-138
Page 3
Recommendation
A. Council concur with Alternative "A" - accept the bid to
lease One (1) new Window Van for the Sheriff's Department
for a period of 48 months as submitted by Magic City
Motor Corporation for the cost of $475.18 per month.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
MARY F.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #60-178-200
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31243-110992 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
program income received from the Roanoke Redevelopment and Housing Authority
and other miscellaneous program income, to be used for community development
purposes. Ordinance No. 31243-110992 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 9, 1992.
Sincerely
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Ms. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of November, 1992.
No. 31243-110992.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the
exist.
THEREFORE,
that
Roanoke
Appropriations, be,
to read as follows,
city of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
certain sections of the 1992-93 Grant Fund
and the same are hereby, amended and reordained
in part:
Appropriations
Community Development Block Grant - FY92
Unprogrammed CDBG (1-4) ............................
Revenue
Community Development Block Grant - FY92 (5-11) ....
$ 2,325,712
43,622
$ 2,325,712
1) Unprogrammed
CDBG-RRHA (035-091-9140-5197) $ 19,934
2) Unprogrammed
CDBG-Float
Loan Interest (035-091-9140-5188) 6,275
3) Unprogrammed CDBG-
Home Purchase
Program (035-091-9140-5192) 14,131
4) Unprogrammed CDBG-
Other Income (035-091-9140-5189) 3,282
5) Parking Lot
Income-RRHA (035-035-1234-9202) 8,445
6) Other Program
Income-RRHA (035-035-1234-9203) 11,489
7) Williamson Road
Garage Income
8) Loan Payment -
NNEO
9) Interest on
Float Loan
10) Home Purchase
Assistance
Program
11) Interest on
Program Income
(035-035-1234-9207) 2,394
(035-035-1234-9209) ( 245)
(035-035-1234-9221) 6,275
(035-035-1234-9222) 14,131
(035-035-1234-9223) 1,133
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
e3EPARTMENT OF FINANCE
CITY OF' ROANOKE, VA.
'92 NOV-3 P3:04
November 9, 1992
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Acting Director of Finance
Appropriation of Program Income Received from Roanoke
Redevelopment and Housing Authority and Other
Miscellaneous Program Income
Proqram Income from Roanoke Redevelopment and Housinq Authority
By agreement with the City of Roanoke, the Roanoke
Redevelopment and Housing Authority administers a large segment of
the City's Community Development Block Grant Program. The Housing
Authority receives program income during the course of its
administration of various projects by renting properties and by
receiving rehabilitation loan repayments from project area
residents. The Housing Authority is required to transfer this
program income to the city of Roanoke. The City of Roanoke is
required to use the income for a community development activity.
The Housing Authority has made payment to the City in the
amount of $19,934 through June 30, 1992, for the following program
income:
$11,489 in other program income in excess of income
previously appropriated. Other program income is
primarily received from loan repayments.
$ 8,445 in parking lot rentals in excess of parking
lot income previously appropriated.
Miscellaneous Proqram Income
The city has received the following miscellaneous program
income:
$6,275 representing interest earned on the CDBG
float loan to Fralin and Waldron for the Market
Building. This amount is in excess of the amounts
previously appropriated.
Honorable Mayor and Members of city Council
Page 2
November 9, 1992
$14,131 in loan repayments received by the City
under the Home Purchase Assistance program.
$3,282 in other program income relating to the
Williamson Road Garage rent, loan repayments from
the Northwest Neighborhood Environmental
Organization (NNEO) and interest earned on program
income. This is the difference between what was
previously appropriated and actually received.
I recommend that City Council appropriate the total of
$43,622 in program income received from the Housing Authority and
other sources as follows:
$19,934 to account 035-091-9140-5197, Unprogrammed
CDBG-Roanoke Redevelopment and Housing Authority.
$6,275 to account 035-091-9140-5188, Unprogrammed
CDBG-Interest on Float Loan.
$14,131 to account 035-091-9140-5192, Unprogrammed
CDBG-Home Purchase Assistance Program loan
repayments.
$3,282 to account 035-091-9140-5189, Unprogrammed
CDBG-Other Income.
These amounts will be available for further appropriation
transfers for community development purposes.
A~~ Director of Finance
JDG:pac
Attachments
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981.2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #28-223-102
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31234-110992 providing for dedication of a 20
foot wide public utility easement along the westerly side of a City owned lot, bearing
Official Tax No. 2014008, a distance of approximately 115 feet, for the purpose of
relocating Norfolk and Western primary electric distribution lines in connection with
construction of the new Fifth Street Bridge, as more particularly set forth in a
report oftheWater Resources CommitteeunderdateofNovember9, 1992. Ordinance
No. 31235-110992 was adopted by the Council of the City of Roanoke on first reading
on Monday, November 2, 1992, also adopted by the Council on second reading on
Monday, November 9, 1992, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Nelson M. Jackson, Manager, Buildings and Grounds
Mr. C. B. Clemmer, Norfolk Southern Corporation, 110 Franklin Road, S. E.,
Roanoke, Virginia 24042-4634
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of November, 1992.
No. 31234-110992.
AN ORDINANCE providing for the dedication of a public utility
easement o.ver property of the City along the southerly right-of-way
line of Shenandoah Avenue, N.W., as more particularly described
herein, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke as
follows that:
1. The request of Norfolk and Western Railway Company ("NW")
for dedication of a twenty (20) foot wide public utility easement
along the westerly side of the City owned lot bearing Official Tax
No. 2014008, a distance of approximately one hundred and fifteen
(115) feet, as more particularly described in the City Manager,s
report of November 2, 1992 for the purpose of relocating NW primary
electric distribution lines in Connection with the construction of
the new Fifth Street bridge is hereby APPROVED.
2. The Mayor and City Clerk are hereby authorized for and on
behalf of the City to execute and attest, respectively, the City's
deed of dedication of the above described public utility easement,
said deed to be in a form approved by the City Attorney.
ATTEST:
City Clerk
'92 OCT 28
:07
Roanoke, Virginia
November 2, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Public Utility Easement
Norfolk & Western (NW) Primary Electric Distribution
Lines - Official Tax No. 2014008
The attached staff report was considered by the Water Resources
Committee at its meeting on October 26, 1992. The Committee recommends
that Council dedicate a public utility easement twenty (20) feet wide by
approximately one hundred fifteen (115) feet long, along the westerly boundary
line of Official Tax No. 2014008, Lot 8, Block 23, Rogers, Fairfax & Houston,
to permit the installation of NW primary electric distribution lines, in
accordance with conditions stated in the attached report.
Respectfully submitted~
EliZabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Grounds Maintenance Department
C. B. Clemmer, Norfolk Southern
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
October 26, 1992
~ember~, Water Resources Committee
Kit B. Kiser, Director o~ Ut~i~i~s~_Op~at~o~s,
W. Robert Herbert, City ~~ ~
PUBLIC UTILITY EASEMENT
NORFOLK AND WESTERN (NW) PRIMARY ELECTRIC
DISTRIBUTION LINES
OFFICIAL TAX NO. 2014008
thru
I. Backqround:
Authorization for the dedication of City-owned property
for street right-of-way for the replacement of the Fifth
Street Bridge was provided by City Council by Ordinance
No. 31155-082492.
Primary electrical power distribution lines owned by NW
are located along Shenandoah Avenue, N.W., at present.
Virginia Department of Highways (VDOT) has required them
to be relocated to pass under the new Fifth Street
Bridge. This will cause the relocation of the power
poles off the southerly right-of-way line of Shenandoah
Avenue, N.W., and over to the edge of the tracks, from
Second Street, N.W., to a point just west of Fifth
Street.
II. Current Situation:
Electric power lines will pass under the bridge
underground then go to overhead on pole immediately west
of the bridge. From that point, adjacent to the tracks,
it must pass over the City-owned property, Official Tax
No. 2014008, and return to the southerly right-of-way
line of Shenandoah Avenue, N.W. This will require the
dedication of a twenty (20) foot wide Public Utility
Easement (P.U.E.) along the westerly side of the City-
owned lot, a distance of approximately one hundred
fifteen (115) feet, which has been requested by NW (see
attached letter).
Water Resources Committee Members
RE: PUE/NW Primary Electric Distribution Lines
October 26, 1992
Page 2
III. Issues:
A. Need
B. Timinq
C. Cost to City
IV. Alternatives:
Committee recommend to City Council that it dedicate a
public utility easement twenty (20) foot wide by
approximately one hundred fifteen (115) feet long; along
the westerly boundary line of Official Tax No. 2014008,
Lot 8, block 23, Rogers, Fairfax & Houston, to permit the
installation of NW Primary Electric Distribution Lines.
Need by VDOT, NW & City to accomplish this in
conjunction with replacement of Fifth Street Bridge
is met.
2. Timinq to provide for relocation of electric system
prior to start of project is met.
3. Cost to City is zero.
Committee not recommend to City Council that it dedicate
a public utility easement for use by NW across City-owned
property on southwest corner of Fifth Street and
Shenandoah Avenue, N.W.
1. Need for easement not met.
2. Timinq to provide easement prior to start of project
not met.
3. Cost to City is zero.
Water Resources Committee Members
RE: PUE/NW Primary Electric Distribution Lines
October 26, 1992
Page 3
Recommendation: Committee recommend to City Council that it
dedicate a public utility easement for use by NW in
accordance with Alternative "A".
KBK/RVH/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Grounds Maintenance Department
C. B. Clemmer, N.S., 110 Franklin Rd.,
Roanoke, VA 24042-4634
NORFOLK
SOUTHERN
Norfolk Southern Corporation
110 Franklin Road. S.E
Roanoke, Virginia 24042-0078
703 981-4634
W. E. Honeycutt
General Manager
Mecbamcal FaCdlt~es
SUBJECT:
Roanoke, VA - Milepost N-258.05, Replacement of 5th Street O.H. Bridge,
Commonwealth of Virginia Job No. U000-128-118, B-611
October 13, 1992
File: 321.1 (Roanoke, VA)
Mr. K. B. Kiser
Director of Utilities and Operations
Room 358, Municipal Building
215 Church Avenue, S. W.
Roanoke, VA 24011
1 6 92
Dear Mr. Kiser:
Norfolk Southern Corporation was requested to attend a utility relocation meeting on
September 30, 1992, for the above job. We were informed at that time that NS would be
required to relocate their existing primary electrical power distribution lines located at each end
of the bridge and a lighting tower located at the northeast end of the bridge. Previously we were
not aware that NS would be required to relocate anything on the north end of 5th Street Bridge.
The removal of 5th Street Bridge is expected to begin by November 16, 1992. The above NS
relocations are expected to be completed by November 1, 1992.
We have decided on two possible routes for relocating the power line. Either route would
require additional utility right-of-way easement. Attached is a copy of a drawing indicating the
NS preferred route highlighted in yellow and an alternate route highlighted in green.
To minimize any further delays, please assist NS in acquiring a speedy right-of-way easement.
If you require further information, please contact C. B. Clemmer, Roanoke, VA, Telephone
No. 981-4479, Fax No. 981-4872.
Sincerely,
W. E. Honeycutt
General Manager Mechanical Facilities
Attachments
VARSSTEL/CBC
Operating Subsidiaries Norfolk Southern Ralhs, a~, Company North Amer,can Van ,_nes Irqc
133~15 Hlg
~ '~S] X~ 'ISV3 3~I~ ~ $390d ~ 3ADH3~
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qOd ODDA ~
7 7W~I ~qN
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,no '~ ~DH3~
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0 ,oC) ON 0 0 0 o
.OUDeN
907 -C E NT R E
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0 o 0.906 Ac.
._Sou T~
375.0
W.CC,
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #169-223
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31235-110992 authorizing a conditional permit
to Norfolk and Western Railway Company, its grantees, assignees, or successors in
interest, revocable at the pleasure of Council, in connection with property bearing
Official Tax No. 4015005, otherwise known as the Norfolk Southern Office Building,
to maintain a triangular encroachment of a corner of a planter wall into the right-of-
way of Franklin Road, S. E., as more particularly described in a report of the Water
Resources Committee under date of October 26, 1992. Ordinance No. 31235-110992
was adopted by the Council of the City of Roanoke on first reading on Monday,
November 2, 1992, also adopted by the Council on second reading on Monday,
November 9, 1992, and will take effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc o
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
Mr. Brian J. Wishneff, Chief, Economic Development
Ms. Lauren G. Eib, Risk Management Officer
Ms. Sandra H. Eakin, Deputy City Clerk
MARY F. PAI~K~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~11
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 13, 1992
File #169-223
Mr. David P. Gough
Project Manager
Carter Commercial Real Estate Services
1275 Peachtree Street, N. E.
Atlanta, Georgia 30367-1801
Dear Mr. Gough:
I am enclosing four copies of Ordinance No. 31235-110992 authorizing a conditional
permit to Norfolk and Western Railway Company, its grantees, assignees, or
successors in interest, revocable at the pleasure of Council, in connection with
property bearing Official Tax No. 4015005, otherwise known as the Norfolk Southern
Office Building, to maintain a triangular encroachment of a corner of a planter wall
into the right-of-way of Franklin Road, S. E., as more particularly described in a
report of the Water Resources Committee under date of October 26, 1992. Ordinance
No. 31235-110992 was adopted by the Council of the City of Roanoke on first reading
on Monday, November 2, 1992, aiso adopted by the Council on second reading on
Monday, November 9, 1992, and shall be in full force and effect at such time as a
copy, duly signed, sealed, attested, and acknowledged by permittee, has been
admitted to record at the cost of the permittee, in the Office of the Clerk of the
Circuit Court of the City of Roanoke, and shall remain in effect only so long as a
valid, current certificate evidencing the insurance required in Paragraph 4 of the
ordinance is on file in the Office of the City Clerk.
Please sign and return three copies of Ordinance No. 31235-110992 to the City
Clerk's Office, Room 456, Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia 24011-1536.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of November, 1992.
No. 31235-110992.
AN .ORDINANCE authorizing a conditional permit, revocable at
the pleasure of Council, permitting the encroachment of a corner of
a planter wall associated with an office building owned by Norfolk
and Western Railway Company into the right-of-way of Franklin Road,
S.E., upon certain terms and conditions.
BE IT ORDAINED BY THE Council of the City of Roanoke that:
1. Permission is hereby granted the current owners, Norfolk
and Western Railway Company, their grantees, assignees, or
successors in interest, of the property bea~ing Official Tax No.
4015005, otherwise known as the Norfolk Southern Office Building,
within the City of Roanoke, to maintain a triangular encroachment
of a corner of a planter wall into the right-of-way of Franklin
Road, S.E. as more particularly described in a report of the Water
Resources Committee dated October 26, 1992, o~ file in the Office
of the City Clerk.
2. Said permit, granted pursuant to S15.1-377, Code of
Virginia (1950), as amended, shall be revocable at the pleasure of
the Council of the City of Roanoke, and is subject to all the
limitations contained in the aforesaid S15.1-377.
3. It shall be agreed by the per~ittee that, in maintaining
such encroachments, said pe~lttee and its grantees, assignees, or
successors in interest covenant and agree to indemnify and save
harmless the City of Roanoke, its officials, officers and
employees, from all claims for injuries or damages to persons or
property that may arise by reason of the above-described
encroachment over public right-of-way.
4. Permittee, its grantees, assignees or successors in
interest shall for the duration of this permit, with respect to
claims arising out of the maintenance and use of the structure and
areas permitted to encroach into City right-of-way hereunder,
maintain on file with the City Clerk's Office evidence of
comprehensive general liability insurance which may be in the form
of self-insurance subject to the approval of the City's Risk
Management Officer and City Attorney with limits of not less than
$1,000,000.00 cor~bined bodily injury liability, including death,
and property damage liability for any one occurrence, and including
the City of Roanoke, its officers, employees and agents as
additional lnsureds.
5. This ordinance shall be !n full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged by
permittee, has been admitted to record, at the cost of the
permittee, in the Office of the Clerk of the Circuit Court of the
City of Roanoke, and shall remain in effect only so long as a
valid, current certificate evidencing the insurance required in
paragraph 4 above is on file in the Office of the City Clerk.
ATTEST: ~
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
1992.
day of
NORFOLK AND WESTERN RAILWAY COMPANY
~Attest:
GEORGIA
STATE OF ~R~IN~A-
$
The foregoing instrument was acknowledged before me this 29TH
day of December , 19 92, by J. G. Frederickson
My Commission expires: February 28, 1996
Notary Public
NORFOLK
SOUTHERN
Norfolk Southern Corporation
110 Franklin Road, S.E.
Roanoke, Virginia 24042-0022
703 981-4231
703 981-4672 Telecopier
RECE~VE[~
James C. Vonderhaar, CPCU
,~f.4 Director Risk Management
JAN -5 AIO ,~t~ Risk Management Department
CERTXF~CATE OF SELF-INSURANCE
Norfolk Southern Corporation hereby certifies
to the City of Roanoke that it has elected, for
itself and its subsidiary companies, to act as a
self-insurer of its general liability and property
exposures to a level substantially in excess of the
limits required by Paragraph 4 of Ordinance No.
31235-110992.
The undersigned further certifies that Norfolk
Southern Corporation will pay all sums which it
and/or its subsidiary companies shall become
legally obligated to pay as its interests may
appear and that Norfolk Southern Corporation does
maintain comprehensive liability insurance programs
above its self-insured retention limits.
IN WITNESS WHEREOF, Norfolk Southern
Corporation has executed the Certificate this 4th
day of January, 1993.
NORFOLK SOUTHERN CORPORATION
By Ja~s C. Vonderhaar
DireCtor Risk Management
(G:\dwf\selfins)
Operating Subsidiaries: Norfolk Southern Railway Company / North American Van Lines, Inc.
NORFOLK
SOUTHERN
Norfolk Southern Corporation
110 Franklin Road, S.E.
Roanoke, Virginia 24042-0022
703 981-4231
703 981-4672 Telecopier
RECEivEr.
CITY C! ~;: -'
JAN-5 ~10:44
January 4,
File 9000
1993
James C. Vonderhaar, CPCU
Director Risk Management
Risk Management Department
Ms. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
215 Church Avenue, S. W., Room 456
Roanoke, VA 24011
Dear Ms. Parker:
This refers to your letter of November 13, 1992, to
Mr. David P. Gough concerning Ordinance No.
31235-110992 authorizing a conditional permit to
Norfolk and Western Railway Company.
To comply with Paragraph 4 of the ordinance, please
find attached our Certificate of Insurance.
Sincerely,
J.//C. Vond.erhaar
D&~rector Risk Management
cy:
Mr. G. R. Fosnot
Manager Engineering &
Architectural Services
Operating Subsidiaries: Norfolk Southern Railway Company / North American Van Lines. Ine.
(:ITY ;?
00T28 / 8:08
Roanoke, Virginia
November 2, 1992
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Encroachment into Public Right-of-Way
Franklin Road, S. E.
Norfolk Southern Building (NS)
The attached staff report was considered by the Water Resources
Committee at its meeting on October 26, 1992. The committee recommends
that Council authorize a conditional permit, revocable at the pleasure of
Council, permitting the encroachment of a small corner of a planter associated
with the Norfolk Southern Building into the right-of-way of Franklin Road,
S.E., in accordance with conditions stated in the attached report.
ETB:KBK:afm
Re_s~ectfully submitted~
El{'zabeth T. Bowles, Chairman
Water Resources Committee
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Chief, Economic Development
Risk Manager
David P. Gough, Carter Commercial Real Estate Services
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
October 26, 1992
~b~Water Resources Committee
'Kit B. Kiser, Director.of\U~c~ities & O~erations
W. Robert Herbert, Cit~e~
ENCROACHMENT INTO PUBLIC RIGHT-OF-WAY
FRANKLIN ROAD, S.E.
NORFOLK SOUTHERN BUILDING (NS)
thru
I. Backqround:
New NS Office buildinq was recently completed on the
northwest corner of the intersection of Williamson and
Franklin Roads, S.E. Property has approximately 240 feet
of frontage on Franklin Road, S.E.
II.
Current Situation:
A.
Small encroachment of the corner of a planter into the
street right-of-way was discovered when final as-built
plans were prepared. Dimensions of the triangular
encroachment (see attached detailed map) are 1.32 feet on
the easterly side, 4.12 feet on the southerly side and
4.22 feet on the northerly side.
III.
Issues:
A. Need
B. Timing
C. Indemnification and General Liability Insurance
IV. Alternatives:
Committee recommend to City Council to authorize the
appropriate City officials to execute a conditional
permit, for the life of the encroachment, revocable at
the pleasure of Council, permitting the encroachment of
the portion of a planter, a part of the Norfolk Southern
Building, shown on the attached map into the right-of-way
of Franklin Road, S.E.
Members, Water Resources Committee
RE: Encroachment into Public Right-of-way
Franklin Road, $.E.
Norfolk Southern Building (NS)
Page 2
Need by petitioner to resolve encroachment problem
is met.
Timing to provide permit as quickly as possible is
met.
Indemnification and General Liability Insurance to
be provided by petitioner in the amount of
$1,000,000.00 for property damage and bodily injury
and in a form approved by the City Attorney and
Risk Manager.
Committee not recommend to City Council that it authorize
the execution of a conditional permit permitting a
Norfolk Southern Building planter to encroach into the
right-of-way of Franklin Road, S.E.
Need by petitioner to resolve encroachment problem
not met.
Timinq to deal with problem as quickly as possible
not met.
Indemnification and General Liability Insurance is
not an issue.
Recommendation: Committee recommend to City Council that it
authorize a conditional permit, revocable at the pleasure of
Council, permitting the encroachment of a small corner of a
planter associated with the Norfolk Southern Building into
the right-of-way of Franklin Road, S.E., in accordance with
Alternative "A".
KBK/RVH/fm
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Chief, Economic Development
Risk Manager
David P. Gough, Project Manager,
Carter Commercial Real Estate Services
1275 Peachtree Street, N.E.
Atlanta, GA 30367-1801
September 29, 1992
Roano! e,.' ,:".: of
Ecomrtlc i) i, isprnent
Mr. Phillip F. Sparks
Economic Development Administrator
City of Roanoke
Room 355, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Norfolk and Western Railway Company O~ Building
Roanoke, Virginia
File 1 and 5
Dear Phil:
During preparation of the post-construction (as built survey) of the above referenced
site, it was discovered that a small comer of the low planter wall located on the
southeast corner of the project encroaches on the right-of-way for Franklin Road, as
the right-of-way angles in its relationship to the southern face of the building. The
true and accurate extent of said encroachment is identified on the site plan record
survey prepared by Mattern & Craig Consulting Engineers, dated March, 1992, last
revised June 11, 1992, copy of which has been furnished to for your review.
Since the above described encroachment involves only a comer of the low planter
wall and not any portion of the main building structure, please consider this a request
for the City of Roanoke to consider entering into an agreement providing a
revokable encroachment license to address this minor encroachment. It would be
our preference for this license to be issued for the life of the building.
We appreciate your continued assistance with the developnlent of this project and
await your response.
As always, please don't hesitate to call if questions arise.
David P. Gough
Project Manager
DPG/cmo
cc: G.R. Fosnot, Norfolk Southern
H:Sparks 1275 Peachtree St. N.E., Atlanta, Georgia $0367-1801, 404/g88-3000 Fax: 888-3006
COMMERCIAL REAL ESTATE SERVICES
ol
26.80'
0.55'
9.60:--
8.30'
24.20'
PERF. DRAI)
PUBLIC RIGHT OF WAY
ENCROACHMENT AT SOUTHEAST
CORNER OF BUILDING
CITY COUNCIL PUBLIC MEETING
November 9, 1992
MAYOR BOWERS, MEMBERS OF ROANOKE CITY COUNCIL, MRS. PARKER, AND,
MOST IMPORTANTLY, FELLOW CITIZENS AND EMPLOYEES OF ROANOKE...thank
you for your kind attention.
We have a crisis: IT IS CONFIDENCE IN OUR CITY GOVERNMENT!
In January, 1992, our City Manager, Mr. Herbert, addressed the
citizens of Roanoke to find ways in which the city could be more
fiscally efficient, during these tough economic times, to avoid
cutting valuable services. The citizens naively responded in kind,
with suggestions. Not long after, City Council passed a 10 - 27%
raise for Mr. Herbert and other top City officials. Then, City
Council voted to extend the 2 for 1 pension benefit and double
retirement for top City Officials, passed in 1989, with a grand
price tag of approximately $4 Million. And you keep saying that
is not a lot of money. I think the citizens disagree with you.
Let us go back to January, 1992, and ask again---How can the
citizens come up with ideas to save the City money? We can tell
you, very simply, "TURN IT BACK"! On August 24, 1992, I spoke
before you and stated: "...if indeed it truly is impossible to
legally repeal your action, then we call upon you and all top
officials to do something that is heroic - something that will
prove your good faith to each citizen and restore our confidence
in you individually and collectively. Put it in writing that you -
each of you - refuse to personally accept the special 2 for 1
pension plan and double retirement. Your positive leadership and
swift action of individually turning back the pensions would
resolve the legal problem and relieve ~he taxpayers of the fiscal
neglect which you (City Council caused in 1989 and then again, May,
1992." Now, tonight, we are asking you again, as current STEWARDS
of this City, TURN BACK your 2 for 1 pensions and double retirement
as exemplified by the leadership of Vice-Mayor Fitzpatrick and
Councilman McCadden. Then all of you, who are the leaders of this
City, lead the other top officials in taking the same action. If
you will lead, they will follow! You do the right thing and turn
your back on something that is not only morally wrong, it is an
absolute abuse of power.
We have another concern regarding pensions. How is it that your
legal opinion, regarding the pensions, managed to omit whether or
not Ordinance # 24915, passed on November 12, 1979, is legal? That
Ordinance takes funds from the Roanoke City Employee's Retirement
Fund and deposits it directly into the Privileged Few City
Officials' ICMA (a tax deferred Retirement Fund). These City
Officials already have the most lucrative pension plan in the State
of Virginia. The Ordinance was passed by City Council without the
knowledge or endorsement of the Citizens or, most importantly, the
employees of this City. In other words, the rank-in-file are
giving you their pension money. They are paying for your deferred
pension funds.
privileged few?
stone?
What more can the rank-in-file give to the
Can you repeal this one or is this also etched in
Members of City Council, you cannot continue to sweep the present
and past problems caused by this City Government under a rug, or
behind a door and think they will go away. This City can not go
forward with economic development until you amend your mistakes
such as mismanagement of City Government, exemplified in excessive
pension for top officials and City Council, excessive raises for
top officials and inequitable pay plans for the rank-in-file
employees, improper bidding of automobiles for the City, improper
use of the City telephone system, and most importantly, the
appearance of setting yourself apart from the people who put you
in office and to whom this City belongs.
The Citizens and Employees of this City are watching and waiting
for you to take the positive road to recovery.
Thank you.
Diane Poff