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HomeMy WebLinkAboutCouncil Actions 11-16-92BOWl ~FS 31244 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL November 16, 1992 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call.Council Member Harvey was absent. Thc Invocation was delivered by The Reverend Art Hearne, Pastor, Lakeside Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Council Member Bowles presented a plaque to the Mayor which was presented to the City of Roanoke in recognition of outstanding contributions to the Virginia Veterans Care Center on November 11, 1992. CONSENT AGENDA (APPROVED 6-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the organizational meeting held on Monday, July 6, 1992; the special meeting held on Monday, July 13, 1992; and the regular meetings held on Monday, July 13, and Monday, July 27, 1992. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A joint communication from Mayor David A. Bowers and Council Member William White, Sr., with regard to establishment of a "Team Roanoke" task force to make contacts in Washington, D. C. in order that the City of Roanoke may benefit from new legislation and domestic funding expected to come about as a result of the election of President-Elect Bill Clinton. RECOMMENDED ACTION: Refer to the City Manager for study, report and recommendation to Council within 45 days. DELETED. C-3 Referred to the Legislative Committee for proper follow-up. A communication from Mr. Alton B. Prillaman, Secretary, Roanoke City Electoral Board, transmitting an Abstract of Votes cast in the General Election and Special Election held in the City of Roanoke on Tuesday, November 3, 1992. RECOMMENDED ACTION: Receive and file. A report of the City Attorney requesting that Council convene in Executive Session for the purpose of discussing two matters of actual litigation, both being civil rights suits filed against the City in the United States District Court, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. 2 REGULAR AGENDA 3. I-IF. ARING OF CITIZENS UPON PUBLIC MATI'ERS: Request of the Youth Services Citizen Board to address Council with regard to the Board's Youth Needs Assessment, Six-Year Plan and related matters. Mr. Thomas H. Miller, Chairperson. Deferred until the next regular meeting of Council on Monday, November 23, 1992. PETITIONS AND COMMUNICATIONS: REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: 1. None. A report with regard to the results of the City's 1992 Youth Activities Summit. Received and filed. A report with regard to the Comprehensive Housing Affordability Strategy (CHAS) Draft Performance Report for Federal fiscal year 1992 and Draft Annual Plan for Federal fiscal year 1993. No Action. 3 ITEMS RECOMMENDED FOR ACTION: o A report with regard to selection of a healthcare provider following expiration of the current contract with Blue Cross and Blue Shield of Virginia on December 31, 1992. Adopted Budget Ordinance No. 31244-111692 and Resolution No. 31245-111692. (6-0) 6. REPORTS OF COMMITI'EES: ao A report of the committee appointed to tabulate bids received for Carvins Cove Filter Plant Improvements - Phase I, recommending award of a contract to Crowder Construction Company, in the amount of $12,682,280.00; and transfer of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance No. 31246-111692 and Ordinance No. 31247-111692. (6--0) 7. UNFINISHED BUSINESS: None. ge INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. Council Member White referred to an article that appeared in the Saturday, November 14, 1992 edition of the Roanoke Times and World-News, entitled "Tarmac Foes Get A Boost", and requested that the City Manager provide clarification to the Water Resources Committee with regard to remarks made by Delegate C. Richard Cranwell in which he infom~ed members of the Valley Concerned 4 10. Citizens that they have an acc-in-the-hole to use in their fight to stop hazardous waste burning in Botetourt County, and that acc is the Carvins Cove Reservoir. Vacancies on various authorities, boards, commissions and committees appointed by Council. OTHER HEARINGS OF CITIZF~NS: None. CERTIFICATION OF EXECUTIVE SESSION. (6-0) Adopted Resolution No. 31248-111692 authorizing the Municipal Auditor to make investigations as to City affairs and for that purpose to subpoena witnesses, administer oaths and compel the production of books and papers. (6-0) 5 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDILA H. EAKIN Deputy City Clerk November 19, 1992 File #137 The Honorable Beverly T. Fitzpatrick, Jr. Co-Chairperson Legislative Committee Roanoke, Virginia The Honorable William White, Sr. Co-Chairperson Legislative Committee Roanoke, Virginia Gentlemen: I am attaching copy of a joint communication from Mayor David A. Bowers and Council Member William White, Sr., with regard to establishment of a "Team Roanoke" task force to make contacts in Washington, D. C., in order that the City of Roanoke may benefit from new legislation and domestic funding expected to come about as a result of the election of President-Elect Bill Clinton, which communication was before the Council of the City of Roanoke at a regular meeting on Monday, November 16, 1992~ On motion, duly seconded and adopted, the communication was referred to the Legislative Committee for proper follow-up. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Robert Herbert, City Manager Mr. Wilbuvn C. Dibling, Jr., City Attorney CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 November 11, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Almost everyday in the press, in the National League of Cities' publications, and in the United States Conference of Mayors' correspondence, information is presented regarding the changes soon to come about as a result of the election of President- Elect Bill Clinton. There is every indication that the new President, in conjunction with a majority of the Congress, willrefocus America's attention onthe problems of our cities. Thank goodness: We have had too many years in which the Federal Government has neglected the inner-city poor, decreased housing subsidies, and failed to fund infrastructure repairs and development. The first 100 days of the Bill Clinton administration will, most likely, be similar to the first 100 days of Franklin D. Roosevelt. The year 1993 will make a significant change in the direction of American domestic policy. Roanoke must be poised and ready to benefit from this tremendous change. We need to make sure that our City administration is properly informed and prepared to apply for every possible federal program of which we might be a likely candidate. The size of our City alone makes it a wonderful location for federal demonstration projects. Accordingly, it is our desire that Council direct the City aSmlnlstration to formulate a plan to be implemented by a response team made up of existing members already on our staff. However, we need the City Manager to establish this "Team Roanoke" as a task force gearing up to make contacts on behalf of our citizens in Washington, so that we can benefit our City from what we expect to be 100 historic days of new legislation and domestic funding for Roanoke. We respectfully request that this matter be placed on the Consent Agenda on November 16, 1992, and thereafter be referred to the City Manager for report and recommendation back to Council within 45 days. Sincerely, Davlrl A. Bewera Council Member DAB: WW: jas ELECTORAL BOARD NEIBA C. PIRKEY, Chairman CHARLES T. GREEN, Vice Chairman ALTON B. PRILLAMAN, Secretary [:IT¥ '1 : November 6, 1992 Mrs. Mary F. Parker City Clerk Room 454 Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: Pursuant to Section 24.1-150 of the Virginia Election Laws,attached is a certified copy of the abstract of votes cast in the General Election and Special Election held in the City of Roanoke on November 3, 1992. Yours very truly~; Alton B. Prillaman, Secretary Roanoke City Electoral Board ABP:bw Attachment ABSTRACT OF VOTES ca,t in thei~City of ROANOKE , Virginia, for, ~ectors for President and Vice President of the United States at the November 3, 1992 General Election. THE TABULATION FOR EACH ELECTOR ENTERED I~ Ttt~S ELECTION IS AS FOLLOWS: Democratic Party for Electors for Bill Clinton, President and A1 Gore, Vice President Mary C. Aye~ Hera-yE. Howell, Jr. Jeffrey E. Kelso l.~oF."Buddy"Sharpe, Jr. Carl U. Egglesten B. L. "Bob" Johnson James B. Walthall Franklin Jay "F J" Pepper Rhea F. Moore, Jr. Raymond B. Everett James M. Scott Aubrey C. Sullivan Sam S. Willis Total Votes Received 17,724 (~. ~qn'ea) Republican Party for Electors for C~orge Bush, President and Dan Quayle, Vice President Phyllis L. Allen Gary C. Byler Marga~t M. Nexzen Armistead Jones Samuel L. Ranzon Frances Vaughan Garland James C. Wheat HI B~lden Hill Bell V. Ray Hancock Steven D. Whitener Barboura O. Raesly William Henry Hurd Thomasias k'lli~l~a Jordan Total Vote~ Receiv~l 13,4 4 3 Independent for Electors for Lyndon H, LaRouche, Jr., President and J*,~ez L, B~vel, Vice President Lor~ne Marable-Safavinia .Main E. Lareau, Jr. Donnetter Lisa Haigood Leretta F. Chandler .Mten L. Corl~-inE~ Jr. Gerald H. Clark C~arge E. Holtzner Ellis ~xlham Jones, Jr. Lura F. Sex~wn Nancy B. Spannaus I~berah L. Joy Christine M. Ghandhi Robert ,a~ Robinson, Jr. Total Vote~ Received 115 Independent for Electors for Lenora B. F.l~-i, President and Maria ~li=abeth Munoz, Vice President John W. Young, Jr. Ernestine W. Payton Marga~t E. Ellis Jerome A. Bass Rmma S. Burns Roger I~ Hsmmeck Keith N. Johnson, ~r. Raymond W. I~rstzl-~r Ranald Russell Hurt F~itt Earl Fletcher Msry Ellen Deran-Qu/ne IAaa Boone-Nwajei Rogania Davis Total Vot~m Received 47 Independent for Electors for la ~ Perot, President and Jam~ B. Stockd,le, Vice President Ruth J. Hen'ink Robert G. Ho~heimer, Jr. Claude L. Gihner James Wendell Bagley Virginia Hall Stanley Donald M. Terp Larry D. Priedlan Krista L. Pool Norman ~ Cook David N. Henderson Karen K Overocker P~becca Z. Sealy Quentin I~ Roos Total Votes Pd~®ived 3,753 (~ fi~'es) continued on reverse side (~X~a~Y/City of ROANOKE November 3, 1992 General Election Electors for President and Vice President of the United States Page 2 of 2 Libertarian Par~y for Electors for Andre Marrou, President and Nancy Lord, Vice President Robert Lou~s Stermer Henry T. ~l~rasher J&me8 B. Russell S. Wa]ah Michael L. Tabony David W. Car]and Lorin Marc MontonJ Richa~l E, Sinc~rc, Jr. John S. Buck]ay Thomas Cac~ci David .a_ Home Burton R. I-~-gh~m-y Paul E. Gagnon Total Votez Received 99 (in figures) We, the undersigned Electoral Board, upon e~aminatlon of the official recorele deposited with the Clerk of the Circuit Court of the election held on November 3, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for ~lectors for President and Vice President of the United States. Given under our hands this A copy te~ste: 4th day of November, 1992. Chairman Vice Chairman Secretary Secretary, Electoral Board ABSTRACT OF VOTES cast in the ~/City of ROAlqOKE , · Wirginia, at the November 3, 1992 General Election, for: 1Mi~MBER HOUSE OF REPRESENTATIVES 6 th D{$trict Stephen Alan Musselwhite (D) Robert W."Bob" Goodlatte (R) Evelyn Bethel Sharon Carroll Donald Duck John Edwards 17,366 16,144 3 1 1 9 Robert Firebauqh John Fishwick Bev Fitzpatrick Todd R. Knickle 2 24 1 1 We, the undersigned Electoral Board, upon exnmination of the official records deposited with the Clerk of the Circuit Court of the election held on November 3, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for Member of the Houze of Representatives in the Congress of the United States. Given under our hands this A copy teste: 4th day of November, 1992. Chairman Vice Chairman Secretary Secretary, Electoral Board I~E. MBER, HOUSE OF REPP~ESENTATIYES 6th I~strict ~/City of ROANOKE November 3, 1992 General Election Page 2 of 2 Name, .f C~.~a~ Jim Olin A1 Stewart Noel C. Taylor Matt Womack 3 1 2 1 ROAIqOKE ABSTRACT OF VOTES cast in the ~Y~y/City of Virginia, at the November 3, 1992 Special Election, for: PROPOSED CONSTITUTIONAL AM~.NDI~E. NT QUESTION: Shall the Constitution of Virgin/a be ,mended to create a Revenue Stab~l~.ation Fund? The Fund would aco,mulate money in years when revenues grow at above-average rates and could be appropriated in years when revenues fall short of forecasts. YES 22r670 NO 6r753 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 3, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for and against the proposed constitutional amendment. Given under our hands this 4th day of November, 1992. A copy teste: ~ELECTORAL BOARD Chairman Vice Chairman Secretary Secretary, Electoral Board 4.BSTRACT OF VOTES cast in the g~t~City of RO~O~.~ Virginia, at the November 3, 1992 Speci-! Election, for: PROPOSED BOND ISSUES QUESTION 1: Shall Chapters 781 and 789, Acts of the General Assembly of 1992, authorizing the issuance of general obligation bonds of the Commonwealth of Virginia in the ~9~m~m Amount of $95,365,000 pursuant to Article X, Section 9 (b) of the Constitution of Virginia for capital projects for PARK AND RECREATIONAL FACrLITIES, take effect? YES__LL~IA__ NO 7,668 QUESTION 2: Shall Chapters 849 and 892, Acts of the General Assembly of 1992, authorizing the issuance of general obligation bonds of the Commonwealth of Virginia in the mA~m~lm Amount Of $45,173,000 pursuant to Article X, Section 9 (b) of the Constitution of Virginia for capital projects for MENTAL B-E. ALTH FACILITIES, take effect? YES 21~476 NO 6~776 [continued (m reverse side] PROPOSED BOND ISSUES ~City of ROkNOK l~. November 3, 1992 Special Electio~ Page 2 of 2 QUESTION 3: Shalj Chapters 894 and 896, Acts of the General Assembly of 1992, authorizing the issuance of general obligation bonds of the Commonwealth of Virginia in the mn~zlrm,m ~mount of $472,406,000 purs~mnt to Article X, Section 9 (b) of the Constitution of Virginia for capital projects for EDUCATIONAL INSTITUTIONS, take effect? YES 22,193 NO 5,834 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 3, 1992, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for and against the proposed bond issues. Given under our hands this 4th day of 2Vovember, 1992. A ~opy teste: Chairman Vice Chairman Secretary Secretary, Electoral Board CITY OF ROANOKE OFFICE OF THE CITYArlWORNEY 464 MUNiCiPAL BUILDING ROANOKE, 'vIRGINIA 24Ol1-1595 TELEPHONE; 703~-2431 November 16, 1992 WILBURN C. DIBLING, JR. WILLIAM X PARSONS MARKALLAN WILLIAMS STEVEN J. TALEVI KATHLEEN MARIE KRONAU AHSIHTANT CITY ATrORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: This is to request an Executive Session pursuant to S2.1- 344(A)(7), Code of Virginia (1950), as amended, for the purpose of discussing two matters of actual litigation both being civil rights suits filed against the City in the United States District Court. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibltng, Jr. City Attorney WCD:f cc: Mary F. Parker, City Clerk glTY r'l ~ .... - '~2:'~OV 12: All :32 Roanoke, Virginia November 16, 1992 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Report from Thomas Miller, Services Citizen Board Chairman, Youth Please reserve space on Monday's agenda for a report on the above-referenced matter. Respectfully submitted, Thomas Miller, Chairman Youth Services Citizen Board TM:mpf CiTY C ..... - - Roanoke, Virginia '92 N0V 12 /~11:34 November 16, 1992 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia SUBJECT: BRIEFING ON YOUTH SUMMIT RESULTS Dear Mayor and Members of Council: Please accept this report in regard to the results of the City's 1992 Youth Summit. A wide range of community organizations, area youth and city staff were invited to participate in a "Youth Activities Summit" this past spring, in order that we might: 1. Become aware of existing youth services; 2. Determine needs for additional services; and 3. Identify a means of meeting those needs. Numerous needs were identified and prioritized. The four highest priorities, to be addressed immediately, were: 1. Teen activities; 2. Recreational activities in the parks; 3. Employment - jobs, internships, and volunteer opportunities; and 4. Youth Role Model Program. City staff and other individuals came together as teams to formulate strategies for meeting these needs. Ultimately, Council was asked to approve a transfer from the Contingency Reserve Account of $29~914.00, in order to provide financial support for the implementation of: 1. Weekend dances for teens; 2. A summer recreation program for youth 7-12, in four city parks; The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Page 2 November 16, 1992 A youth jobs program to bring employers and potential employees together; and A youth role model program, creating a resource brochure listing persons willing to serve as mentors and small group leaders for youth and youth organizations. Though all four efforts met with success this past summer, they represent only the beginning. I would like some of those involved to share their successes with you, as well as their hopes for continuing and expanding these important youth services. They will do so in a short briefing at the November 16, 1992, meeting of City Council. Sincerely, W. Robert Herbert WRH/hw cc: George C. Snead, Director of Public Safety Gary N. Fenton, Manager, Parks and Recreation Owen Grogan, Recreation Superintendent Marion V. Crenshaw, Youth Planner William R. Hackley, Jr., Neighborhood Planner '92 NOV11 P3:17 Honorable Mayor and Members of Council Roanoke, Virginia Roanoke, Virginia November 16, 1992 Dear Members of Council: SUBJEC~: Briefing on the Comprehensive Housing Affordability Strategy (CHAS) Draft Performance Report for Federal fiscal year 92 and Draft Annual Plan for Federal fiscal year 93. I. Back~round: The Cranston-Gonzalez National Affordable Housin~ Act of 1990 requires that Community Development Block Grant (CDBG) entitlement communities, such as Roanoke, that have a Comprehensive Housing Affordability Strategy (CHAS) prepare a Performance Report and an Annual Plan each year by December 31, to continue to receive federal funding. City Council was informed of this requirement by letter, dated September 18, 1992. The letter noted that the City's Planning Commission would be coordinating the development of the Annual Plan. (Staff support for this effort has been provided by the Office of Grants Compliance, the Office of Human Development, the City Planning Department and the Housing Development Office.) The Plannin~ Commission's Community Development Subcommittee conducted a public hearin~ on September 23, 1992 to solicit public comments on the housing needs of the City and to obtain opinions on the effectiveness of programs and activities currently underway. The full Plannin~ Commission was briefed on the public comments received and the status of the Annual Plan on October 7, 1992. The Draft versions of the Performance Report and the Annual Plan were developed and made available for a 30-day public review period as required by U.S. Department of Housing and Urban Development (HUD) regulations. (The review period began on October 21, 1992 and will end on November 20, 1992.) Plannin~ Commission approved the draft Annual Plan at their regular meeting on Nov. 4, 1992 and recommended it to Council for their review and approval. 2 The draft CHAS Performance Report describes the performance of Roanoke City and other entities within the jurisdiction in providing affordable housing to meet the needs of very low-income, low-income, and moderate-income families, including the needs of homeless individuals and families. The actual performance for Federal fiscal year 1992 (October 1, 1991 through September 30, 1992) has been compared to the activities proposed in the CHAS Annual Plan for the following areas: 1. Resources made available for housing in the jurisdiction. 105% of the total resources anticipated became available to the City and other entities within the jurisdiction for a total of $10,992,966. This total includes Federal, State, Local and Private funds. 2. Investment of available resources. 22 housing projects were implemented by 11 agencies during the reporting period. 3. Households and persons assisted. 1,375 renters and 51 homeowners received rent subsidies or completed housing rehabilitation through the investment of Federal funds. 77 renters and 133 homeowners benefited from e-~ergency repair activities such as critical home repair or weatherization programs. 300 homeless individuals were assisted with transitional shelter at the Transitional Living Shelter utilizing Emergency Shelter Grant Program (ESGP)funds. 3,320 individuals were provided supportive services at RAM House and TRUST utilizing ESGP funds. Emergency assistance was provided to 803 individuals to prevent eviction or utility turnoff through the Emergency Assistance Fund. 389 disabled or elderly persons were identified among those individuals who were assisted by the variety of housing activities provided in the jurisdiction. 4. Other activities undertaken. The report includes other housing activities undertaken in 1992 such as changes in public policies, improvements to institutional structure, intergovernmental cooperation, fair housing policies, public housing improvements and public housing resident initiatives. II. Current Situation A. The draft 1993 Annual Plan is based on the CHAS fiv~ year strategy and an assessment of the first year's performance. General policies of the Five-year CHA$ include: 1. Emphasis will be placed on rehabilitation and improvement of existing housing stock. Low income households would be targeted for a program of housing assistance. Emphasis will be placed on providing homeownership opportunities. Related to this, conversion of single-family owner-occupied housing to multi-family rental will be discouraged. It is expressly contrary to the policy of th~ City for any person to discriminate against another person, on the basis of race, color, religion, national origin, age, sex, handicap or familial status, in matters of housing and real estate. The second year Annual Plan recommends that emphasis should continue to be focused on the following areas: 1. Coordination of Resources To coordinate public and private efforts to address local housing needs, through support of the Roanoke Regional Housing Network and of educational and counseling activities. 2. Homeownership Opportunities To provide new homeownership opportunities, including direct financial assistance, to allow 5--4 low-moderate income households to buy homes: and to assist 7~0 current low-moderate income homeowners in rehabilitating and repairing their property. 4 3. Development and Maintenance of Rental Properties To continue rent subsidies to 1000 rental units required to be well-maintained, achieve rehabilitation of 107 more units, and seek additional means to improve existing rental property. 4. Regulatory/Public Policy Issues To eliminate public policy which limits housing choice and/or perpetuates substandard housing, through continued review, evaluation, and modification of relevant regulations, and provision of design assistance to developers. 5. Homeless persons a. To ensure that homeless shelter and support are available, through continued monitoring of need, supply and accessibility. b. To maintain and improve the quality of existing shelter facilities through financial assistance and coordination of resources, including related services. c. To establish and maintain prevention measures through emergency assistance and counseling. Special Populations - the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addiction, and persons diagnosed with AIDS or related diseases. a. To provide supportive services to special needs populations through coordination of resource providers. b. Increase supply of acceptable housing that is accessible to special needs populations regionally through collaboration with resource agencies, education regarding legal issues, and encouragement of handicapped-accessibility modifications. The Plan discusses related actions in relation to public policies, institutional structure, public housing improvements, and public housing resident initiatives for self-sufficiency. 8. The Plan contains estimates of what financial resources are expected to be available. 5 IV. Conclusion: The 1992 CHAS Performance Report and the 1993 Annual Plan meet the regulatory requirements of HUD. The Performance Report discusses the progress made in 1992. The 1993 Annual Plan is responsive to the stated concerns of Roanoke citizens and offers the City direction as we continue to address our housing needs. The draft CHAS Performance Report and the draft CHAS Annual Plan are attached for Council's review. On November 23, 1992 Council will be requested to authorize the City Manager to submit the 1992 CHAS Performance Report and the 1993 CHAS Annual Plan to the Richmond Office of the Department of Housing and Urban Development for their review and approval. Respectfully submitted, W. Robert Herbert City Manager WRH: Attachments CC: Chairman, Planning Commission City Attorney Acting Director of Finance Director of Public Works Director of Human Development Chief of Economic Development Chief of Community Planning Building Commissioner City Engineer Grants Monitoring Administrator Housing Development Coordinator Executive Director RRHA Human Development Coordinator L:BRIEFING.RPT MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File//58-184-501 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31245-111692 authorizing execution of a contract with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health insurance for employees of the City and members of their families, for a term of one year beginning January 1, 1993, and ending December 31, 1993, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Resolution No. 31245-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw gne. po: Mr. James D. Grisso, Acting Director of Finance Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Crohin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of November, 1992. No. 31245-111692. A RESOLUTION authorizing the execution of a contract and related documents with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health insurance for employees of the City and members of their families. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to execute a contract with Blue Cross and Blue Shield of Virginia, for group hospitalization and health insurance for a term of one year beginning January 1, 1993, and ending December 31, 1993, and any other necessary and appropriate documents setting forth the obligations of each party thereto, and setting forth such terms as shall be consistent with the terms negotiated by and between the City and Blue Cross and Blue Shield of Virginia and described in a report to Council by the City Manager dated November 16, 1992, and the attachments thereto. 2. Said contract shall be delivered, if possible, to the City not later than December 15, 1992, fully executed by Blue Cross and Blue Shield of Virginia and ready for execution by the City. Such contract and any other necessary and appropriate documents shall be in form approved by the City Attorney. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #60-58-184-501 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31244-111692 amending and reordaining certain sections of the 1992-93 General Fund Appropriations, providing for appropriation of $353,422.00, in connection with execution of a contract and related documents with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health insurance for employees of the City and members of their families. Ordinance No. 31244-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF RO~OKE, VIRGINI& The 16th day of November, 1992. No. 31244-111692. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1992-93 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Judicial Administration Sheriff (1) ....................................... PublicSafety Jail (2) .......................................... Health and Welfare Health Department (3) ............................. State and Local Hospitalization (4) ......... ~ ..... Parks, Recreation and Cultural Contributions (5) ................................. Nondepartmental Contingency - General Fund (6) .................... Residual Fringe Benefits (7) ...................... Miscellaneous (8) ................................. Transfers to Other Funds (9) ...................... $ 3,505,492 1,356,848 29,907,458 4,619,921 14,397,070 1,021,715 58,333 4,340,132 1,174,569 11,505,622 ( 593,435) 1,270,422 212,551 10,969,506 1) VSRS Retirement 2) VSRS Retirement 3) Subsidies 4) Fees for Professional Services 5) Cable TV Education Access (001-024-2140-1110) (001-024-3310-1110) (001-054-5110-3700) (001-054-5330-2010) (001-002-7220-3717) $( 25,087) ( 79,440) ( 28,946) ( 10,317) ( 56,186) 6) Supplemental Budget - Employee Compensation 7) Hospitalization Insurance 8) Miscellaneous 9) Transfer to Debt Service Fund (001-002-9410-2207) $(25,000) (001-004-9110-1125) 353,422 (001-004-9140-2170) ( 6,446) (001-004-9310-9512 (122,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. '92 i 10V12 P4:28 Roanoke, Virginia November 16, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SRLRCTION OF ~RALTH INSURANCE PROVIDER FOT.T~)WING THE EXPIRATION OF 'l'~ CU~RENT CO~'£~ACT ON DECEMBER 31, 1992. The present Comprehensive Health Insuranc~ contract with Blue Cross and Blue Shield of Virginia (BC/BS) expires December 31, 1992. Be City currently contributes 90% towards the "employee only" rate. Specifications were developed to obtain competitive proposals for the City's Group Health Plan. Reauest for Proposals were completed which included a one year contract for the existing Health Insurance Plan. Ee Advertisement of the Request for Proposals was published in the Roanoke Times and World News on September 27, 1992. Fe Thirty-one (31) aqents/brokers were mailed Requests for Proposals on September 23, 1992. A listing of those agents/brokers is attached. (Attachment A) Ge Six (6) resDonses for health insurance were received and publicly opened at 2:00 p.m. on October 14, 1992 in the Office of the Manager of General Services. (See Attachment B) II. CURRENT SITUATION ae Medical Costs have escalated in recent years causing a direct increase in health insurance premiums. Health insurance providers are projecting a 21.5% regional cost trend increase in 1993 assuming a break even point between premiums and claims experience. As such, assuming a break even between premiums and claims, a 21.5% rate increase could be expected. Honorable Mayor and City Council Page 2 Be Claims experience and expenses through December 31, 1991 totalled $3,406,893 and are projected to be $4,363,000 through December 31, 1992 representing a 28% increase. Health Benefits Awareness Committee members played an active role in reviewing the City proposed options. Upon adoption of rates, the Committee will play an important role in communicating plan information to employees in all departments. Bid Committee was appointed by the city Manager to evaluate the current situation, review proposals and make recommendations. A member of the Employee Benefits Awareness Committee participated on this Committee. Ee Initial evaluations were made by the Bid Committee and the Department of General Services on the proposals. The health care proposals met specifications. Bid Committee held interviews with three companies to evaluate their proposals. Rates for the three levels of coverage, employee only, employee/child and family were very close for all companies interviewed. He City Attorney has advised that, in accordance with the City of Roanoke procurement code, negotiations are permissible under Section 23.1-6 for the procurement of Health Insurance Services. Based on interviews and evaluation of proposals by the Bid Committee, negotiations were conducted with the company determined to be best qualified, Blue Cross and Blue Shield of Virginia, for health insurance following the guidelines of the City's procurement code. Blue Cross and Blue Shield of Virginia was selected because of their competitive rates, a network of participating physicians and hospitals as well as electronic claims processing which the other providers do not have. III. ISSUES A. Coverage B. Compliance with Specifications C. Oualifications of the Selected Health Care Company D. Cost E. Funding Honorable Mayor and City Council Page 3 IV. ALTERNATIVES Council ADprove the award of a contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1993 and ending December 31, 1993. The City contribution will continue to be 90% of the "employee only" premium cost; however, due to the financial impact of this increase, current rates will remain in effect for employees through June, 1993. The employee's share of new rates will be deducted beginning July 14, 1993. This means that the City is absorbing the increased share of health care plan costs from December 1992 through June 1993 which would normally be passed on to employees beginning with their first payroll check in December. Coveraqe provides for the same benefits including a comprehensive range of health maintenance benefits or "wellness" benefits such as well baby care coverage while at the same time encouraging cost awareness. (See Attachment C) Comnliance with specifications have been deemed fully responsive by Blue Cross and Blue Shield of Virginia. Qualifications of the selected health care companies: a. Blue Cross and Blue Shield of Virqinia Local marketing representatives to service the account by providing up-to-date information on benefits, trouble shooting problem areas and establishing a contact between physicians and employees. Established workinq relationship with the City and a clear understanding of the group's needs. Participatinq Network of doctors, hospitals and other providers of health care services that file and accept Blue Cross and Blue Shield's determination of the usual, customary, and reasonable fee as payment in full. Special Customer Service Unit to specifically handle City claim problems on a timely basis. Honorable Mayor and City Council Page 4 4e Cost a. COBRA Administration which allows employees who leave the city and their dependents to continue their coverage for eighteen or thirty-six months under the City's plan would be provided for 2% of each continuing participant's monthly premium. Monthly rates for the new contract are as follows: Employee Employee/Child Family $205.36 295.76 480.62 Employee Cost after City Contribution effective July 14, 1993 would be as follows: ADDITIONAL PROPOSED PROPOSED BI-WEEKLY MONTHLY BI-WEEKLY COST Employee $ 20.36 $10.18 2.21 Employee/Child 110.76 55.38 12.20 Family 295.62 147.81 32.64 Ce Present City contribution toward health insurance is $144.00 per participating employee per month. The new contribution based on the "employee only" cost is $185.00 which represents a $41.00 increase, or 28.5%, per participating employee per month. Maximum Potential Cost - The health insurance premiums for 1993 are projected at $7,166,118 based on the current enrollment data. This includes a reserve account to be held by the City to provide for any claims cost that would be incurred within twenty-four months of the termination of this contract. Funding a. Continuation of the 90% contribution toward the "employee only" rate will require additional funding of $129,527. In order to keep existing employee contributions stable through June 30, 1993, additional funding of $223,895 will be required. Recommended funding sources for both of these expenditures are included in Attachment D. Honorable Mayor and City Council Page 5 Council ADDrove the award of a contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1993 and ending December 31, 1993. The City contribution will continue to be 90% of the "employee only" premium cost. The employee's share of the new rates will be deducted beginning on December 2, 1992. Coveraqe provides for the same benefits including a comprehensive range of health maintenance benefits or "wellness" benefits such as well baby care coverage while at the same time encouraging cost awareness. (See Attachment C) Compliance with specifications have been deemed fully responsive by Blue Cross and Blue Shield of Virginia. Qualifications of Blue Cross and Blue Shield of Virginia would remain the same as in Alternative A. 4. Cost Monthly rates for the new contract are as follows: Employee - $205.36 Employee/Child - 295.76 Family - 480.62 be Employee Cost after City Contribution would be as follows: REDUCED PROPOSED PROPOSED BI-WEEKLY MONTHLY BI-WEEKLY COST Employee $ 20.36 $10.18 2.21 Employee/Child 110.76 55.38 12.20 Family 295.62 147.81 32.64 Ce Present City Contribution is $144.00 per participating employee per month. The new contribution based on "employee only" cost, is $185.00, which represents a $41.00, or 28.5%, increase per participating employee per month. Honorable Mayor and City Council Page 6 Maximum Potential Cost - The health insurance premiums for 1992 are projected at $7,166,118 based on the current enrollment data. This includes a reserve account to be held by the City to provide for any claims cost that would be incurred within twenty-four months of the termination of this contract. ee Continuation of the 90% contribution toward the "employee only" rate will require additional funding of $129,527. Recommended funding source for this expenditure is included in Attachment D, 1. RECO~EI~DATIONS Council Approve the award of the contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1993 and ending December 31, 1993 for the coverage and rates described under Alternative A of this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the City Manager to execute the same in form as approved by the City Attorney and with the understanding that Blue Cross and Blue Shield of Virginia provide the City Manager with said contract, for execution no later than December 15, 1992. Authorize the appropriation of $353,422 for the benefit health insurance premiums for City employees. WRH: jh Respectfully submitted, W. Robert Herbert City Manager A~ACHMENT A INSURANCE BID LIST 1993 Bid Opening - October 14, Bid Number - 92-9-90 1992 Acordia 5730 W. 74th Street Indianapolis, IN 46278 American National Insurance Co. 3536 Brambleton Ave. Roanoke, VA 24018 Bankers Life and Casualty 5228 Valleypoint Parkway Suite 3 Roanoke, VA 24019 Benefit Consultant Services 5353 Princess Anne Road P.O. Drawer 12569 Norfolk, VA 23502 The Benefits Group P.O. Box 13526 Roanoke, VA 24035 Benefit Plan Administrators 101 South Jefferson Street Roanoke, VA 24011 Benefit Services, Inc. P.O. Box 706 1902 Downey Street Radford, VA 24141 Blue Cross and Blue Shield of Virginia P.O. Box 13047 Roanoke, VA 24045 Blue Cross and Blue Shield (TPA) P.O. Box 32070 Richmond, VA 23260 Booke and Company P.O. Box 66 Winston-Salem, NC 27102-0066 Willis Corroon Admin. Serv. P.O. Box 305154 Nashville, TN 37230-5154 Corp. Ron Deel P.O. Box 6302 Roanoke, VA 24017 Duke and Company P.O. Box 2-S Richmond, VA 23204 First Financial Enterprises, 2100 Charlotte Plaza Charlotte, NC 28210 Inc. Hartford Insurance Group 7800 Carousel Lane Richmond, VA 23229 Insurance Associates P.O. Box 4607 Roanoke, VA 24015 Kansas city Life P.O. Box 41932 Kansas City, MO 64141-6325 Life Insurance Company of Georgia 4530 Park Road, Suite 323D Charlotte, NC 28209 Life of Georgia P.O. Box 7457 Roanoke, VA 24019 Charles Lunsford Frank B. Hall P.O. Box 2571 Roanoke, VA 24010 McDonough Caperton P.O. Box 1300 Roanoke, VA 24006 Mutual of Omaha 1819 L Street, NW 6th Floor Washington, DC 20036 Mutual of New York 34 Campbell Avenue Suite 110 Roanoke, VA 24011 ATTACHMENT A PAGE 2 National Capital Admin. Services 3702 Pender Drive Suite 200 Fairfax, VA 22030 Nationwide Insurance 4704 Wards Road Lynchburg, VA 24502 Northwest Mutual Life 303 Washington Avenue SW Roanoke, Virginia Providers Allcare P.O. Box 1531 Roanoke, VA 24007-1531 Prudential Insurance Co. 1802 Electric Road Roanoke, VA 24018 Summit Financial Group 3536 Brambleton Ave. Roanoke, VA 24018 Travelers P.O. Box 8368 Roanoke, VA 24014 R.L. Wood Insurance Agency P.O. Box 6097 Roanoke, VA 24017 COMPANIES RESPONDING TO REQUEST FOR PROPOSALS American Medical Security Benefit Management Services, Inc. Blue Cross and Blue Shield of Virginia Booke and Company Corporate Systems Administrators, Inc. Duke and Company 1993 HEALTH BEN~FITS Lifetime Maximum Individual Calendar Year Deductible Family Calendar Year Deductible (aggregate) Payment Level Individual Out-of-Pocket Maximum Family Out-of-Pocket Maximum (aggregate) Inpatient Mental Health Care/Substance Abuse Outpatient Mental Health Care Outpatient Treatment of Accidental Injuries Outpatient Surgery Emergency Room Deductible Second Surgical Opinion (Voluntary) Chiropractic Services Well-Baby Care Prescription Drugs Managed Care $1,000,000 $100 $200 80% $750 $1,500 30 days per calendar year 50% payment up to $1,000 per calendar year 100% payment of first $300 per calendar year; then 80% after calendar year deductible 90% payment (deductible applies) $30 (applies to all Emergency Room visits unless admitted directly from the Emergency Room) 80% (deductible applies) 80%; $500 maximum per calendar year for spinal manipulations 80% (deductible applies) (thru end of calendar year in which child turns five) 80% (deductible applies) Birth Control Pills and Nicorettes included Required; $250 penalty for circumvention of reviews R_~_~s~.ded Fundino Sources for Hosnitalization Insurance Rate Increase 1. Per~nent E~oenditure Reductions to Fund Contract Increase Funding Needed o Reduction in virginia Retirement Syste~ $104,527 Contribution Rate Adopted budget includes funding at 14.96% of salary based on information from the State. Actual rate adopted by the State was 12.31%, resulting in cost savings for Sheriff and Jail employees under VRS. o Contingency 25,000 $129,527 2. T,wnorarv Expenditure Reductions to Stabilize E~Dlovee Costs to 6/30/93: Funding Needed $223,895 O Debt Service $122,000 Excess funding is available in Transfer to Debt Service account due to refunding of Series 1985 General Obligation Bonds. o Regional CATV Cow~ittee 56,186 Funding in the amount of $92,500 was adopted in budget; only $36,314 will be needed this FY due to operation of the local government access channel for only a portion of the year. o Health Department Contract 28,946 Based on City share of 40.36%, the subsidy budgeted for the Health Department includes an excess of $28,946 after finalization of the City/ State cooperative health care agreement. If the State distributes additional funding during FY 1993, additional funding will be needed for the additional local match. o State and Local Hospitalization Funding 10,317 The annual charge for the Hospitalization Program was less than the budgeted amount. 0 Miscellaneous Refunds 6,446 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 19, 1992 File #468B Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. Mr. James D. Grisso, Acting Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. L. Bane Coburn, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. Vincent M. Corrado, President Shook, Inc. P. O. Box 806 Dayton, Ohio 45401 Dear Mr. Corrado: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. Norm Tennock Vice President PCL Civil Constructors, Inc. 1620 W. Fountainhead Parkway Suite 290 Tempe, Arizona 85282 Dear Mr. Tennock: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. Vincent M. Corrado, President Shook, Inc. P. O. Box 806 Dayton, Ohio 45401 Dear Mr. Corrado: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno, MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 19, 1992 File #468B Mr. M. C. Law Vice President English Construction Company, Inc. P. O. Box 191 Altavista, Virginia 24517 Dear Mr. Law: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~_~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. George G. Seifried Senior Vice President Heavy Construction Group Danis Industries Corporation P. O. Box 1510 Dayton, Ohio 45401 Dear Mr. Seifried: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~/)~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. Edsel E. Bates, President W. H. Harley & Company, Inc. P. O. Box 40646 Nashvilie, Tennessee 37204 Dear Mr. Bates: I am enclosing copy of Ordinance No. 31247-111692 accepting the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31247-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~O.~,-c Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of November, 1992. No. 31247-111692. VIRGINIA, AN ORDINANCE accepting the bid of Crowder Construction Company, of Charlotte, North Carolina for Carvins Cove Filter Plant Improvements - Phase I, bid items 1, 2, 3 and 5, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The bid of Crowder Construction Company, of Charlotte, North Carolina, in the total amount of $12,682,280.00, for the Carvins Cove Filter Plant Improvements - Phase I, bid items I, 2, 3 and 5, as more particularly set forth in the November 16, 1992 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #60-468B Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31246-111692 amending and reordaining certain sections of the 1992-93 Water Fund Appropriations, providing for the transfer of $13,570,000.00 from Water Plant Expansion Bonds - 92, to Carvins Cove Filter Plant Improvements - Phase I, in connection with acceptance of the bid of Crowder Construction Company for Carvins Cove Filter Plant Improvements - Phase I, Bid Items 1, 2, 3 and 5, in the amount of $12,682,280.00, as more particularly set forth in a report of the City Manager under date of November 16, 1992. Ordinance No. 31246-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. Sincerely, ~ Mar~ F.°~arker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. L. Bane Coburn, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of November, 1992. NO. 31246-111692. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Capital Outlay $31,451,415 Water Plant Expansion Bonds - 92 (1) .................. 12,782,784 Carvins Cove Filter Plant Improvements - Phase I (2).. 13,570,000 1) Appropriations from Bond Funds 2) Appropriations from Bond Funds (002-056-8366-9189) (002-056-8368-9001) $(13,570,000) 13,570,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECFI',Er~ CITY r~ Roanoke, Virginia November 16, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Carvins Cove Filter Plant Improvements - Phase for City of Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Manager, Water Department Citizens' Request for Service Construction Cost Technician Roanoke, Virginia November 16, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Carvins Cove Filter Plant Improvements - Phase for City of Roanoke, Virginia I. Backqround: City Council appointed a Committee to receive bids for the Carvins Cove Filter Plant Improvements - Phase I. The Committee met on October 16, 1992 at 2:00 p.m. and the City Clerk opened and read aloud the bids received for this project. Six (6) bids were received for this project with Crowder Construction Company of Charlotte, North Carolina submitting the low bid in the base bid amount of $12~393~000.00 and 730 consecutive calendar days. Second low base bid was submitted by P.C.L. Civil Constructors of Tempe, Arizona, in the amount of $14~169,400.00. When Crowder Construction Company was contacted, they informed the City's consulting firm that they had just completed a similar project and were comfortable with the figures they had submitted. Inquiries were made in regard to the low bidder as follows: The Virginia Department of Commerce, Contract Division confirmed that Crowder Construction Company has a valid Virginia contractor's license. Contacted several water treatment plant owners and their consulting engineers with respect to Crowder's performance on their work and quality, schedule, change orders and consistency of project team. Very favorable and complementary comments were received from all those contacted. Page 2 A copy of Crowder Construction Company's brochure and financial balance sheet has been received and reviewed. A list of present projects, the contract amount, the owner and the completion dates have been received and reviewed. In all inquiries Crowder Construction Company was well recommended. Brief description of the work is as follows: A new service road to the dam. New larger openings into the intake structure with screens that can be cleaned pneumatically over the enlarged intakes. - A new 36" water main parallel the existing main. - A new low lift pump station. Once this is complete the old station will be reworked. - A new chemical feed system. Reworking the existing aeration basins, the mixing and settling basins and a new sedimentation basin. Rework all existing filter beds and new piping to the finish water reservoirs; the existing 2 million gallon and the new 4 million gallon. - A new filter backwash system with added water storage for this operation. - A new control system not only at Carvins Cove but interconnecting the whole water system. - A new emergency generator for the Boxley Hills pump station. - Other improvements throughout the system. Divisions of the Bid form are as follows: Bid Item 1: The project as described by the contract documents other than the Unit Price indeterminate items. $12,393,000.00 Bid Item 2: The indeterminate items bid as unit price work, consultant can then add to or deduct with unit prices already established; (44 separate items). $259,280.00 Bid Item 3: Add 1 and 2 above. $12,652~280.00 Page 3 II. III. Bid Item 4: Instrumentation (control system) was specified as manufactured by Allen-Bradley. This is what Crowder proposes to use so there is no change in the bid total. Bid Item 5: Two year maintenance contract on the control system. ADD $30,000.00 Bid Item 6: Contract documents specify the Gould Pump. There are four Gould pumps specified. The proposed substitute pump manufacturer would have to provide five pumps to do the same work that the Gould pumps will do. It would cost more than the quoted deduction to provide room for the fifth pump plus the added utility cost for electrical and mechanical service plus the additional cost of operation. It is not recommended that this bid item be accepted. TOTAL CONTRACT AMOUNT $12~682~280.00 The specified construction time is calendar days. The recommended this project is 7% or 730 consecutive contingency for $887,720.00 TOTAL PROJECT AND CONTINGENCY $13~570~000.00 Issues in order of importance are: Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundinq of the project. D. Time of completion. Alternatives are: Award a lump sum contract to Crowder Construction Company of Charlotte, North Carolina to include bid items 1, 2, 3 and 5 in the amount of $12,682,280.00 and the specified time of 730 consecutive calendar days for the Carvins Cove Filter Plant Improvements - Phase I in accordance with the contract documents as prepared by Mattern & Craig, Inc., Engineers, Commission No. 1138. Page 4 IV. Compliance of the low bidder with the requirements of the contract documents for bid submittal was met. Amount of the low bid is acceptable. The low bid is 14.33% lower than the second low bid. Engineer's estimate for the project was $15,920,000.00 (low bid is 25% below the estimated cost. 3. Funding is available from the issuance of Bonds 1992, Account Number 002-056-8366-9189. 4. Time of completion is specified as 730 consecutive calendar days. B. Do not award a contract to Crowder Construction Company at this time. Compliance of the low bidder with the requirements of the contract documents for bid submittal would not be an issue. Amount of the low bid would probably increase if re-bid at a later date. 3. Fundinq would not be encumbered at this time. 4. Time of completion would be extended. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Crowder Construction Company, of Charlotte, North Carolina, for Carvins Cove Filter Plant Improvements - Phase I, bid items 1, 2, 3 and 5, in accordance with the contract documents as prepared by Mattern & Craig, Inc., Engineers, and their consultants, Alvord, Burdick, & Howson, Engineers, in the amount of $12~682~280.00 and the specified time of 730 consecutive calendar days. Page 5 Authorize the Director of Finance to transfer the following funding from account number 002-056-8366-9189 to a new account to be entitled Carvins Cove Filter Plant Improvements - Phase I: Contract Amount Project Contingency PROJECT TOTAL $12,682,280.00 887~720.00 $13,570,000.00 Reject the other bids received. Respectfully submitted, William White, SrO, Chairman William F. Clark Kit B. Kiser WW/LBC/mm Attachment: Tabulation of Bids cc: City Attorney Director of Finance City Engineer Manager, Water Department Citizens' Request for Service Construction Cost Technician Tarmac Cranwell urges campaign to protect water supply By MARK MORRI$ON DALEVILLE -- Members of Valley Concerned Citizens were told Friday that they have an ace in .the hole to use in their fl~,t to stop oazardous.waste burma8 in Botatourt County, That ace is the Carvins Cove reservoir, State Del, Richard Creswell. speaklM publicly for the first time on the waste-burning issue told the citizens' ~rOup that Carvins Cove could idve the ~roup the ammuni. ties it needs, th Further, Creswell su~ested n.t the sro. up take its fight to the federal level, Valley Concerned Citizens op. poses a proposal by Tarmac's Roanoke Cement Co, to burn haz* ardous waste at its Botetourt co. mens plant -- a plan lbo ~roup con, tends is a potential public health hazard, Tarmac is less than five miles from Carvtns Cove, which supplies much of the Roanoke Vas. iey*s drtnkin8 water. Crnnwell told the group that this proximity puts Botetourt County in 8 unique position, "That's an imports,ns thins on the FOUp'I side,'* he sa;d to about ~0 people who attended Friday's mcettns of the sroup at Lord · Botetourt High School. He said it seems reasonable to pr.o.h, lbit hm,r. dou~waste burning within nye n~es et a public water source, and su~ested that the ~roup ask one of its federal repre- sentatives to introduce le~islation TO that effem. Cranwdmld he ,~mdd hap the ~'.oup's leaden armnse meet- in~s with Sen, Ch~ee Robb, Reps, Rick Boucbor and L,F, Payne and others, if needed, He stopped short of saying he would work to push the legislation, however, lie would commit only TO ~p- portin~ a sta~vJde moratorium 6n burnin8 hazardous waste at ~nant plants ~ a mee~ure that was de. fasted durin~ the last miou of the General Assembly, But Creswell, in addition to lencouraging the ~'oup TO deral le~lslatim~, also told the membe_~ to continue pr~turln~ state omcials, Him himself, and the county Board of tie said the group could push the supervllors Itl well TO adopt zoning restri~iOus Malust ous waste burnin8 near water supplies, Whether thom would hold up in court, thetiS, Cranwnll couldn*t predlc~, Earlier this year, the sotMrvi. s.ors reje,~ted a ~nln~ amendment mat would have required Tarmac to ask the county for a el~,'inl ceptions permit to burn hazardous waste, The amendment was r~t- ed because the board feared would not hold up in court if Tar. mac ehaliensM its ieSnlity, The supervlcerj are revisitl~ similar zoning cheep, , Either wa),, whether the rmtrto. tens are lmpoeed at the iced, state or federal level, Creswell toM tho 8roup to expe~t, the issue TO be de. cided by a judse at some point, "I suspect none of thie is solar TO be resolved until it*s played out in the Pt.P.A~E SEE MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~i011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #468B Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 16, 1992, Council Member William White, Sr., requested that you provide clarification to the Water Resources Committee with regard to remarks made by Delegate C. Richard Cranwell in a newspaper article that appeared in the Roanoke Times & World-News on Saturday, November 14, 1992, entitled "TARMAC Foes Get A Boost", in which he informed members of the Valley Concerned Citizens that they have an ace-in-the-hole to use in their fight to stop hazardous waste burning in Botetourt County, and that ace is the Carvins Cove Reservoir. For your information, I am attaching copy of the article. Sincerely, ~O~k~.._~ Mary F. Parker, CMC/AAE City Clerk MFP: sw gne. pc: The Honorable Elizabeth T. Bowles, Chairperson, Water Resources Committee The Honorable William White, Sr., Council Member Mr. Kit B. Kiser, Director, Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department a boost Cranwell urges campaign to protect water supply- By MARK MORRISON the I~Oup's le~len arum . ~k~m ~, ~. Robb, Re~, . ~her ~ L.F Pl~ and ~ n~ wo~ wo~ ~ ~h for the hole ~ ~ tn ~tr fl~ ~n ,~ ~ ~ ~er ~ezlrdou~wHte bumia~ i He w~d ~mm~ o~ m ~u~ m4~ ~oaor~ ...... ~ ~ ~ ~-~--~ m~ t."l ~'~ m~dv~ ~ ~ ~n ~lv~ ~ it's p~ ~fin ~e ~t e~ · C~U ~ ~ ~ ~ ~ SEE T~O/Ae II .... In ~ct Sevez~ members FROM PAGE A3 ~ unfit mey Set the supervisors behind them, they beJJeve loin8 on coufl ~stem,,, he ~d to the sate or ~_ederat b~'wouM Memben~,-~l-l~Co~Cernod be.premAture, Some sifld it Citizens were encouraSed that f'eez overwheln~nf foins,.up Cr~nwell attended Friday's me~. Co . .nf~e., when they,can t even Set !ns, af~ter several IFoup memben, m2~in8 throush their local board. nad eafled him with coneernL He . .The.stoup has= th~atened, to hod not been formally invited. "It P~tUon rot the rem~.~d of'the five al.wa~,s t'eels ~ood tlMt coun~y..mrperyteersit'the donotdo that he Il ~llt~ to h~u," .bt p~ Stmthot,~ne ot%e ~nn"~* .The superv~on' tavo~ a ma~ ~--,-- poled emissions Ordinance t~ ng 8n~ omell f~d tho p POUllUOll ~ TI w~ld ny m~mem w~b.ume-,-~u--~p --- .m'n~e_. It is awafffnt -- .--'.-,---,w~ams.~ sram approvnt. H~lt the e~tizel~ ome~ le ~ - en but she ~ . . .~lr~.,l~ .?tu~* th~ ordininee MARY F. PARKER City Cierk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~,011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1992 File #280-175 Mr. Robert H. Bird Municipal Auditor Roanoke, Virginia Dear Mr. Bird: I am attaching copy of Resolution No. 31248-111692 authorizing you to make investigations as to City affairs and for that purpose to subpoena witnesses, administer oaths and compel the production of books and papers, effective immediately and expiring on February 1, 1993. Resolution No. 31248-111692 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 16, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Grisso, Acting Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of November. 1992. No. 31248-111692. VIRGINIA, A RESOLUTION authorizing the Municipal Auditor to make investigations as to City affairs and for that purpose to subpoena witnesses, administer oaths and compel the production of books and papers; and providing for an effective date and an expiration date with respect to such delegation. WHEREAS, S22 of the Roanoke Charter of 1952 provides that the City Council may authorize any officer to make investigations as to City affairs and for that purpose to subpoena witnesses, administer oaths and compel the production of books and papers; and WHEREAS, this Council is desirous of bestowing the above- stated powers upon the Municipal Auditor time; THEREFORE, BE IT RESOLVED by the Roanoke as follows: for a limited period of Council of the City of 1. Pursuant to S22 of the Roanoke Charter of 1952, the Municipal Auditor is hereby authorized and shall have the power to as to City affairs and for that purpose to administer oaths and compel the production of make investigations subpoena witnesses, books and papers. 2. Ail other powers, procedures, remedies and penalties enumerated in such S22 shall be applicable to the Municipal Auditor in his conduct of investigations as to City affairs. 3. This resolution shall be effective immediately upon its adoption by City Council and shall expire on February 1, 1993. 4. The City Clerk is directed to transmit an attested copy of this resolution to the Municipal Auditor. ATTEST: City Clerk.