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HomeMy WebLinkAboutCouncil Actions 11-23-92FITZPATRICK 31249 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL November 23, 1992 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. An Present. The Invocation was delivered by The Reverend Larry E. Sprouse, Pastor, Melrose Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Presentation on behalf of the Roanoke Kiwanis Club. Mr. James H. Fulghum, Jr., Spokesperson. Mr. Kiser invited the Members of Council to the Groundbreaking Ceremony at the Roanoke Valley Transfer Station site on December 3, at 11:30 a.m. CONSENT AGENDA (APPROVED 7-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE 1TEM WILL BE RFMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-2 A report of the City Manager with regard to a review of certain intersections and roadways in the City which regularly experience traffic congestion. RECOMMENDED ACTION: Receive and file. C-3 A report of the City Manager recommending that Council schedule a public heating for 7:30 p.m., on Wednesday, December 16, 1992, at the Roanoke Civic Center with regard to realignment of Wells Avenue. RECOMMENDED ACTION: Concur in recommendation. C-4 Qualification of Mr. James W. Stephens as a member of the Roanoke Civic Center Commission for a term ending September 30, 1995. RECOMMENDED ACTION: Receive and file. 2 C-5 Qualification of Ms. Lenora V. Williams as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 8, 1995. RECOMMENDED ACTION: Receive and file. C-6 Qualification of Mr. Timothy L. Jamieson as a member of the Architectural Review Board for a term of four years ending October 1, 1996. RECOMMENDED ACTION: Receive and file. C-7 Qualification of Mr. Harold S. Zimmerman as a member of the City of Roanoke Transportation Safety Commission for a term of four years ending October 31, 1996. RECOMMENDED ACTION: Receive and file. A joint communication from Vice-Mayor Beverly T. Fitzpatrick, Jr., and Council Member William White, Sr., requesting that Council convene in Executive Session to discuss a personnel matter, being the performance of a specific public officer, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to present audio/visual slides relating to the Roanoke Regional Airport, entitled "Roanoke Regional Airport: Gateway to the Blue Ridge." Ms. Jacqueline L. Shuck, Executive Director, Spokesperson. Received and filed. 3 bo Request of the Youth Services Citizen Board to address Council with regard to the Board's Youth Needs Assessment, Six-Year Plan and related matters. Mr. Thomas H. Miller, Chairperson. Received and filed with appreciation. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending reorganization of the Office of Community Planning, Building Department and Engineering Department, and authorization for use of certain funds for renovation of office spaces. Concurred in recommendation. A report recommending renewal of the contract with Delta Dental Plan of Virginia to provide dental care insurance for City employees for a period of two years beginning January 1, 1993, and ending December 31, 1994. Adopted Resolution No. 31249-112392. (6-0), Council Member Harvey was out of the Council Chamber.) A report recommending approval of two additional holidays for City employees on December 24 and 31, 1992. Adopted Resolulion No. 31250-112392. (6-0, Council Member Harvey was out of the Council Chamber.) 4 A report recommending acceptance of a United States Department of Health and Human Services Runaway and Homeless Youth Program Grant, in the amount of $93,160.00; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31251-112392 and Resolution No. 31252-112392. (7-0) A report with regard to the status of the sanitary sewershed evaluation plan implementation and project identification, recommending submittal of a list of projects and plan of action to the State Water Control Board in accordance with a Special Consent Order. Concurred in recommendation. A report with regard to Century Station Parking Garage use and Tower Parking Garage rates. Adopted Resolution No. 31253-112392. (7-0) A report recommending approval, adoption and authorization to submit the Comprehensive Housing Affordability Strategy (CHAS) 1993 Annual Plan to the U. S. Department of Housing and Urban Development for review and approval. Adopted Resolution No. 31254-112392. (7-0) A report recommending acceptance of the bid submitted by AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to the City, in the amount of $42.80 per ton. Adopted Resolution No. 31255-112392. (7-0) 5 Council Member White requested that thc City Manager confer with School and Roanoke Redevelopment and Housing Authority officials to determine the feasibility of jointly purchasing deicing salt or selling deicing salt at cost to the above entities as a cost saving measure. o A report recommending authorization to employ The Columbia Group, Inc., at a total fee not to exceed $60,000.00, to assist in negotiations of matters relating to the Roanoke Gas Company franchise; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31256-112392 and Resolution No. 31257-112392. (7-0) b. DIRECTOR OF FINANCE: 1. A financial report for the month of October, 1992. Received and filed. A report with regard to personnel lapse for the first quarter of fiscal year 1992-93. Adopted Budget Ordinance No. 31258-112392. (7-0) 6. REPORTS OF COMMITrEES: A report of the committee appointed to tabulate bids received for construction relating to handicapped compliance at the Southeast Action Forum building (Old Fire Station No. 6), and Villa Heights Recreation Center, recommending that the two bids received be rejected, and that the project be readvertised. Council Member William White, Sr., Chairperson. Adopted Resolution No. 31259-112392. (7-0) 7. UNFINISHED BUSINESS: None. 6 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. A recommendation of Mayor Bowers and Council Member White with regard to the City of Roanoke benefiting from new legislation and domestic funding which is expected to come about as a result of the election of President-Elect Bill Clinton was referred to the City Manager for discussion with the Legislative-Affairs Committee. The matter of cancelling the regular meetings of Council to be held on December 21 and 28 was referred to the City Manager to determine if there are items that need to be addressed by Council, and to the City Attorney for preparation of the proper measure. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHF. R HEARINGS OF cmz~.NS: None. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Reappointed the following persons to the Roanoke Neighborhood Patinership Steering Committee: Barbara N. Duerk Steven D. Goodwin Keith A. Johnson Richard S. Winstead Ronald H. Miller Reappointed Harold F. Dill to the Advisory Board of Human Development. 7 Appointed William S. Trent, Jr., to the City of Roanoke Pension Plan, Board of Trustees. Adopted motion to place Joel M. Schlanger on administrative leave with pay from his City duties effective immediately upon the expiration of his current 30 day suspension and terminating at the close of business on December 7, 1992, such administrative leave is not disciplinary in nature and is intended solely to allow additional time required for completion of the administrative investigation being conducted by the Municipal Auditor and now in progress. There shall be no lapse in Mr. Schlanger's health, life or disability insurance coverages during such administrative leave. 8 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25,11 SANDRA H. EAKIN Deputy City Clerk December 1, 1992 Mr. Raymond A. Care, President Kiwanis Club 4406 Rosecrest Road, S. W. Roanoke, Virginia 24018 Dear President Care: On behalf of the Mayor and Members of the Roanoke City Council, City Manager, City Attorney, Acting Director of Finance and the undersigned, I would like to express appreciation to the Kiwanis Club of the Roanoke Valley for the lovely Christmas tree ornaments, the limited edition of The Hotel Roanoke, which were so graciously presented to us at the regular meeting of City Council on Monday, November 23, 1992. Please accept the best wishes of the Roanoke City Council and Council Appointees for a happy and joyous holiday season. With kindest regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw KING, FULGHUM, SNEAD, NIX6 ¥ 6RIMEs, P.C. NOV -9 All :15 November 6, 1992 TELEPHONE 703-982-3711 Mrs. Mary Parker, Clerk City of Roanoke Room 456 215 Church Avenue Municipal Building Roanoke, Virginia 24011 In Re: Thanksgiving Agenda Dear Mary: Recently, I spoke with Mayor Bowers and asked him what might be an appropriate time to present you and the council members one of the Christmas tree ornaments that our Kiwanis club has had made up with the Hotel Roanoke on it. Would you be so kind as to put us first on the agenda for that meeting so we can make this presen- tation. If there is any problem, please give me a call. ~x I am With best JHFjr/pb or if you have any questions, NEWS RELEASE FOR IMMEDIATE USE FROM: MASON MILLER DATE: NOVEMBER 18, 1992 CONTACT: Mason Miller 3327 Pasly Ave. SW Roanoke, VA 24015 (703) 344-3365 CITY '92 NOV 20 P12:06 KIWANIS CLUB OF ROANOKE VALLEY TO DISTRIBUTE XMAS TREE ORNAMENTS TO MAYOR AND CITY COUNCIL ROANOKE, VA---As part of its Cultural Awareness Program for 1992, the Kiwanis Club of Roanoke Valley will distribute ornamental Xmas Tree globes to the mayor and City Council members at the Roanoke City Council Meeting to be held on Monday, November 23, at two P.M. in the City Council Chambers. Annually, for the next ten years, the Kiwanis Club of Roanoke Valley will be selling these globes as a fund raising project to help with its many community services. Each year the ornament will feature a different Roanoke Valley landmark. The 1992 globe depicts the Hotel Roanoke, and is painted by-local artist. Sand~a K. Brunk. END David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virgin/a 24011-1594 Telephone: (703) 981-2444 November 23, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, "~avi~ A. Bowers Mayor DAB: se '92 I%qV18 P :43 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Roanoke, Virginia November 23. 1992 SUBJECT: Response to Traffic Congestion Concerns I. Background: Briefing on the City of Roanoke's Traffic Engineering Division was presented to City Council on September 28, 1992. Members of Council requested that reviews be made of certain intersections and roadways that regularly experience traffic congestion. B. Locations identified by Council members include: 1. Elm Avenue, S.E. from Jefferson Street to Interstate 581 2. Orange Avenue, N.E. from Williamson Road to East Corporate Limits 3. Richard Avenue, N.E. at Gus Nicks Boulevard 4. Twenty-fourth Street, N.W. from Shenandoah Avenue to Melrose Avenue II. Current Situation: Elm Avenue~ S.E. from Jefferson Street to Interstate 581 is a four-lane roadway measuring 1/4 mile in length (divided by a concrete median that includes turn lanes) with four (4) signalized intersections (Jefferson Street, Williamson Road, 1-581 Southbound Ramp, and 1-581 Northbound Ramp). This roadway handles traffic ranging from approximately 20,000 to 28,000 vehicles per day. Morning and evening traffic creates congestion (which periodically occurs at other times of the day as well) for Elm Avenue traffic and for traffic attempting to enter or exit Elm Avenue at these four signalized intersections. City Council has expressed its concern that this congestion needs to be alleviated either through better Page 2 synchronization of the traffic signals or by placement of police officers to direct motorists during peak traffic times. The existing traffic signal control equipment is timed to favor traffic exiting 1-581/U.S. 220 (where traffic already backs onto 1-581/U.S. 220 during peak traffic times). The timing for this equipment could be adjusted to provide better traffic movement (progression) along Elm Avenue. However, the resulting additional back-up of traffic on 1-581/U.S. 220, which handles approximately 60,000 vehicles per day, would clearly create an unsafe condition. Therefore, it is not in the best interest of the traveling public to change this signal timing to favor Elm Avenue. The Roanoke City Police Department has reviewed the concept of placing police officers at all four of these intersections during peak traffic times (manual traffic control). To effectively perform manual traffic control at these locations, it would require a minimum of nine (9) police officers four (4) hours per day, 7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m. Smooth traffic flow through this area would require considerable communication between the officers in each intersection. A radio frequency would have to be totally dedicated to this purpose. Even so, coordination between officers for this distance would be extremely difficult, at best. Manual traffic control for this area would be hazardous for the officers involved, would not solve the problem and would certainly create a burden in the Police Department in respect to man-power and the commitment of time that would be necessary. The ultimate solution for the relief of this traffic congested arterial is a major construction project involving a multi-million dollar investment. Various alternatives that will need to be considered, either individually or in combination with one another, include: 1. Widen Elm Avenue to create more vehicular storage capacity Construct loop-ramps (partial cloverleaf interchange) on the east side of 1-581/U.S. 220 thereby eliminating the traffic signal at the Northbound Ramp Construct an elevated bypass that would carry through traffic over the congestion occurring at the traffic signals, thereby reducing overall delay for vehicles turning onto and off of Elm Avenue. Page 3 Reconfigure entire interchange to create an "urban interchange" with one traffic signal at the center rather than the two traffic signals at each ramp. It should also be noted that the Fifth Planning District Commission, with input from an advisory committee that includes representatives from the City and the Virginia Department of Transportation (VDOT), is in the process of drafting the City's new Thoroughfare Plan, as recommended in Roanoke Vision (the City's adopted comprehensive plan). The City Thoroughfare Plan is intended to serve as a guide for future highway improvements as well as input into VDOT's update of the Roanoke Valley Thorouqhfare Plan. A high priority recommendation of the draft City Thoroughfare Plan is the improvement of the Elm Avenue/I-581 interchange. Subject to City and State approvals, this project could ultimately be included in the VDOT's Six-Year Highway Improvement Plan. However, at this time, the City's projected allocation of funds in this Plan are committed to other ongoing projects (such as Peters Creek Road Extension, etc.) through FY 97-98. Therefore, such a project could not begin to be funded until FY 98-99. B. Oranqe Avenue~ N.E. (U.S. Route 460) is a six-lane roadway from Williamson Road to llth Street, N.E. (0.6 miles), at which point it narrows to a four-lane roadway for the remaining 2.5 miles to the East Corporate Limits. This roadway which has a median divider of varying width, includes eight (8) signalized intersections, and handles traffic volumes ranging from 41,000 vehicles per day west of Hollins Road to 31,000 vehicles per day east of Gus Nicks Boulevard. City Council has expressed its concern over the need to improve this roadway to handle traffic growth, especially as it relates to the economic development along this corridor. The City's Traffic Engineering Division is nearing completion of a project that will interconnect the three (3) traffic signals on Orange Avenue at Plantation Road, Hollins Road, and 13th Street, N.E. This should provide for improved traffic progression for this portion of Orange Avenue traffic. Another activity recently implemented on Orange Avenue is the reduction of posted speed limits which is intended to enhance traffic safety. The 45 mile-per-hour speed limit has been reduced to 35 miles-per-hour from 13th Street, N.E. to 24th Street, N.E. and has been reduced to 40 miles-per-hour from 24th Street, N.E. to the East Corporate Limits. Page 4 Ultimately, the widening of Orange Avenue to six lanes from llth Street, N.E. to the East Corporate Limits will be needed to accommodate the growing traffic volumes. This multi-million dollar improvement project is also included as a high priority recommendation of the draft City Thoroughfare Plan. In 1988, Roanoke City Council requested VDOT to program these improvements in the Six-Year Highway Improvement Plan. However, no funding has been allocated to this project to date. Just as with the desired Elm Avenue improvements, Orange Avenue improvements could not begin to be funded until FY 98-99. Richard Avenue, N.E. at Gus W. Nicks Boulevard was constructed in 1983 as part of the realignment of Vinton Mill Road, which was renamed as Gus W. Nicks Boulevard. That highway project included installation of a new traffic signal at Gus W. Nicks Boulevard's intersection with King Street, which is approximately 1/4 mile south of Richard Avenue. City Council has expressed its concern for the safety of motorists that wish to turn left from Richard Avenue onto Gus W. Nicks Boulevard (Police Department records indicate that one (1) accident involving this left turn has occurred since 1988). Traffic signals have been suggested by citizens to help this situation. However, traffic counts at this intersection in 1984, 1987, and 1992 indicate that traffic volumes have remained constant and the conditions needed for signal installation have not been met. Further, it is unlikely that these conditions ever will be met since the traffic signal at King Street offers a good alternative. King Street is also a wider and more appropriate route for the collection of traffic. Even if a traffic signal were installed at Richard Avenue in anticipation of sufficient traffic volumes being drawn to the intersection (as a result of its installation), Richard Avenue traffic would need to double during the 7:00 a.m. to 7:00 p.m. time period. This rerouting of traffic onto Richard Avenue would not be in keeping with the current desire to help minimize traffic volumes on residential streets. In an effort to enhance the existing warning signs on northbound Gus W. Nicks Boulevard (approaching Richard Avenue), a pair of warning flashers with warning signs will be mounted on a pole along Gus W. Nicks Boulevard 600 feet in advance of Richard Avenue to call greater attention to the presence of Richard Avenue. This can be accomplished using funds in the operating budget of the Traffic Engineering Division. Page 5 Twenty-fourth Street~ N.W. from Shenandoah Avenue to Melrose Avenue is a four-lane roadway measuring 0.3 miles in length (divided by a median that includes turn lanes) with three (3) signalized intersections (Shenandoah Avenue, Salem Turnpike, and Melrose Avenue). This roadway handles approximately 12,000 to 15,000 vehicles per day. City Council has expressed its concern that the traffic lights are not coordinated for 24th Street traffic and often result in the stoppage of traffic at all three traffic signals. The existing traffic signals are presently not interconnected and therefore operate independent of one another. The absence of this interconnect equipment simply makes it impossible for these traffic signals to be coordinated. It would be desirable to create an interconnected signal system for these three traffic signals plus the traffic signal on Melrose Avenue at Lafayette Boulevard located 0.15 mile west of 24th Street. The cost of the necessary signal equipment (new traffic signal controllers, cabinets, and interconnect cable) is preliminarily estimated at $70~000. It is recognized that this is one of many needs associated with traffic signal equipment replacement and upgrades throughout the City. This request will remain under consideration until funds in this amount can be recommended for inclusion in a future capital expenditure program. IV. Recommendation is that City Council receive and file this report. Respectfully submitted, W. Robert Herbert City Manager WRH:RKB:jrm copy: Director of Finance City Attorney Director of Public Works Office of Management & Budget Traffic Engineer '92 NOV P2 58 Office of the City Manager November 19, 1992 Ms. Mary F. Parker City Clerk 215 Church Avenue, S.W., Roanoke, Virginia 24011 Room 456 Dear Mary: I request City Council Members to authorize the establishment of a public hearing to be held on December 16, 1992 at 7:30 p.m. at the Roanoke Civic Center regarding the realignment of Wells Avenue. Please contact me in the event you have any questions pertaining to this matter. Sincerely, W. Robert Herbert City Manager WRH/dh Room 364 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 {703) 981-2333 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 212 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #15-192 Mr. John S. Edwards, Chairperson Roanoke Civic Center Commission 3745 Forest Road, S. W. Roanoke, Virginia 24015 Dear Mr. Edwards: This is to advise you that James W. Stephens has qualified as a member of the Roanoke Civic Center Commission, for a term ending September 30, 1995. Sincerely, ~tT.~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Vivian D. Nelson, Secretary, Roanoke Civic Center Commission 0-2 Oath or Affirmation ofO~C~¢eR~"~' ~:~: ~ o! 1~, ci~ ol Roanoke, to.~t: '92 NOV 16 P 2:25 I, James W. Stephens ., do solemnly swear (or affirm) th&t I will support the Constitution of the United States, and the Coustitution of the State of Virginia, and th&t I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission, for a term ending September 30, 1995. according to the best of my ability. So help me God. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 25, 1992 File #15-488 Mr. Charles W. Hancock, Chairperson Roanoke Neighborhood Partnership Steering Committee 1016 Estates Road, S. E. Roanoke, Virginia 24014 Dear Mr. Hancock: This is to advise you that Lenora V. Williams has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term of three years ending November 8, 1995. Sincerely, ~L~J~-~--- Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator 0-2 Oath or ~' ~ ..... ~ :~ttirmat~on of Office State oI Fir~inla, Uit~/ o~ Roanoke, ~o .'9~: I, Lenora V. Williams NOV 18 P3:25 ., do solemnly swear (or astra) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I willfaithfully and impaRially discharge and pedorm all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term of three years ending November 8, 1995. according to the best of my ability. So help me God. Subscribed and sworn to before me, this \%~t~-day of 0_~~ Ic~q~g. Deputy Clerk MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #15-249 Mr. W. L. Whitwell, Chairperson Architectural Review Board 1255 Keffield Street, N. W. Roanoke, Virginia 24019 Dear Mr. Whitwell: This is to advise you that Timothy L. Jamieson has qualified as a member of the Architectural Review Board, for a term of four years ending October 1, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Ms. Evelyn S. Gunter, Secretary, Architectural Review Board Oafh or Affirmafiot -- '92 ~ 19 ~0:56 $~ oI Vivgi~, (li~d of Roarm/~e, So .wit: do solemnly swear (or ~rm) tlmt I, Timothy L. j~ieso~ I will support the Constitution of the United States, and the Constitution o[ the State of Virginia, and that ! will faithfully and impartially discharge and perform all the duties incumbent upon me a~ a member of the Architectural Review Beard, for a term of four years ending October 1, 1996. accordmg to the best o Y ~ ~L/-'--~-~ _ · f m ability. So help me God. orn to before me, this---a/ff ' dl~y of ~_d~--~g~ · ed and sw ' Subscrib ~ .... Deputy Clerk MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 ~Roanoke, Virginia 24011 telephone: (703) 981-2541 November 25, 1992 SANDRA H. EAKIN Deputy City Clerk File #15-20 Mr. Robert K. Bengtson, Chairperson City of Roanoke Transportation Safety Commission Roanoke, Virginia Dear Mr. Bengtson: This is to advise you that Harold S. Zimmerman has qualified as a member of the City of Roanoke Transportation Safety Commission, for a term of four years ending October 31, 1996. Mary F. Parker, CMC/AAE City Clerk MFP: sw 0-2 Oath or Affirm;on 6f Office 8tat~ o] ¥1r§inla, Oit~l o[ Roanoke, to .wit: I, Harold S. Zimmerman , do solemnly swear (or affirm) that I w~l suppo~ the Constitution of the United S~s, and the Constitution ofthe S~te of V~gin~,andthat I willfaith~llyand impa~ially discha~e and pe~orm all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission, for a term of four years ending October 31, 1996. according to the best of my ability. So help me God. Subscribed and sworn to before me, this David A. Bowers Mayor Beverly T. Fitzpatrick, Jr. Vice-Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 November 23, 1992 Council Members: Elizabeth T. Bowles James G. Harvey, II Delvis O. "Mac" McCadden Howard E. Musser William White, Sr. The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss a personnel matter being the performance of a specific public officer pursuant to S2.1-344(a)(1), Code of Virginia (1950), as amended. Sincerely yours, William White, Sr., Chairman Audit Committee BeVerly T. Fitzpatrick, 'r., Chairman, Personnel Committee WWSr:BTF:f cc: Mary F. Parker, City Clerk Airport Commission Bob L. Johnson, Chairman Jot ;,1. Schlanger, Vice Chairman W, Robed Herbed H. Odell Minnix Kit B. Kiser CITY "",' ',' '' '92 OCT 28 /~11:40 5202 Aviation Drive Roanoke, Virginia 24012-4448 [703] 362-t999 FAX [703) 563-4838 Jacqueline L, Shuck, Executive Director October 26, 1992 Ms. Mary F. Parker City Clerk Municipal Building Room 456 Roanoke, VA 24011 Dear Ms. Parker: The Roanoke Regional Airport Commission recently completed an audio/visual slide show about our airport which I would like to present to City Council. The slide show, entitled Roanoke Regional Airport: Gateway to the Blue Ridge, was designed to provide a complete overview of the airport and includes sections on the history of Woodrum Field, current facilities, scheduled air service, air cargo, general aviation, the economic importance of aviation and more. If possible, I would like to arrange a viewing before City Council on Monday, Novem- ber 23. The slide show is just 10 minutes in length, and could be scheduled for whatever time would be most convenient. Please let me know at your earliest convenience if this is possible. Sincerely, Jacqueline L. Shuck, Executive Director JLS:MC:mc Roanoke, Virginia November 23, 1992 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Report from Thomas Miller, Services Citizen Board Chairman, Youth Please reserve space on Monday's agenda for a report on the above-referenced matter. Respectfully submitted, Thomas Miller, Chairman Youth Services Citizen Board TM:mpf Roanoke, Virginia November 23, 1992 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: SUBJECT: Proposed Reorganization - Office of Community Planning Building Department Engineering Department I. Background: Authority and responsibility for administration and enforcement of the City's land development regulations (zoning, subdivision, etc.) is currently fragmented between the Office of Community Planning, Building Department and Engineering Department resulting in undefined lines of authority and, at times, improper communication. City staff in the above referenced departments responsible for development review, approval and enforcement activities are physically separated in the Municipal Building creating additional impediments to effective communication and confusion and inconvenience for developers and citizens. Confusion and misunderstandings can negatively impact the City's ability to retain and attract development which is essential to the stability and growth of the tax base. II. Current Situation: ao City administration has been studying ways to improve upon the delivery of services to the development community which will facilitate review of development proposals while maintaining appropriate controls. Plan of reorganization has been developed affecting the Office of Community Planning, Building Department, and Engineering Department. - 2 - III. IV. Issues: A. Impact on development in the City. B. Enforcement of City regulations affecting development. C. Cost to the City. D. Source of funds. Alternatives: City Council concur in the proposed reorganization plan, described in Attachment "A", and authorize the use of funds for the renovation of office spaces as noted. Impact on development in the City will be positive as the procedures for reviewing and approving plans for new projects will be more efficient and effective. The City will create, as far as practical, a "one-step" permitting process to assist developers in expediting approvals through the administrative procedures. Enforcement of City regulations will be continued and enhanced by clarifying responsibilities within City offices involved in development review and approval. Additional staff assistance will be provided to the City's Board of Zoning Appeals. It should be noted that no additional staff resources are proposed, only the classification and reassignment of existing personnel. Cost to the City will be relatively nominal and presumably more than offset by encouraging and expediting new developments. Approximately $25,000 for office partitioning, plus some expense for relocating telephones. Indeterminate but small sum for reclassification of several existing positions where duties and responsibilities will be adjusted. 4. Source of fundinq: Office renovations, et al, can be accomplished with funds already budgeted for maintenance of City buildings and facilities; some work will be performed by City forces and some by private contractors. Salary adjustments related to reclassifications will be financed from unspent appropriations within existing accounts resulting from personnel turnover. City Council not concur in the proposed reorganization nor authorize the use of funds for the renovation of office spaces. Impact on development will not be as positive as otherwise anticipated. Existing staff will continue to be as responsive as possible, within the current fragmented structure, to assist developers with new projects. Enforcement of City requlations will continue at the same level as current practice, which is generally good, but occasionally results in delays and complaints. It should be acknowledged that even under the best of circumstances there will be instances when citizens and/or developers are less than completely satisfied with City regulations and how they are enforced. Cost to the City will be the lost opportunity of attracting and/or expediting some new developments to the community. 4. Source of fundinq will be moot. - 4 - V. Recommendation: City Council aqree with Alternative "A" thereby concurring in the reorganization of the Office of Community Planning, Building Department, and Engineering Department, and authorizing the use of funds for the renovation of office spaces as described in Attachment "A". Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr Attachments cc: City Attorney Director of Finance Director of Public Works Chief of Community Planning Building Commissioner City Engineer Manager, Office of Management and Budget Attachment "A" PROPOSED REORGANIZATION Public Works Directorate - Office of Community Planning - Building Department - Engineering Department - 2 GOALS Facilitate the transfer of responsibility for zoning administration and enforcement from the Building Department to the Office of Community Planning. This also includes the provision of staff assistance to the City's Board of Zoning Appeals. Improve the efficiency of the City's development review process and to create, as far as practical, a "one-stop" shop permitting process. Clarify responsibilities within the Office of Community Planning and enhance the Department's capabilities to carry out long-term planning activities including comprehensive, neighborhood and strategic planning. - 3 - SUMMARY OF RECOMMENDATIONS GOAL 1: GOAL 2: Transfer of responsibility for zoning administration from the Building Department to the Office of Community Planning. Recommendations Transfer four (4) positions from the Building Department to Office of Community Planning. - Acting Assistant Zoning Administrator - Secretary to Board of Zoning Appeals - Zoning Inspectors (2) Create on independent Zoning Administrator's position. Improve the efficiency of the City's development review process/create, as far as practical, a "one-stop" shop permitting process. Recommendations Combine, as far as practical, all of the City's development review staff into a single organizational unit. Physically house two (2) positions from the Engineering Department in Office of Community Planning. - Civil Engineer I - Construction Inspector Create a Development Review Coordinator's position to serve as the prime contact and coordinator of the City's development review process. Replace the current "agent" system with a "project management" based system. Physically relocate the Planning Department to the first floor of the Municipal Building as close to the Building Department as practical. Goal 3: Clarify responsibilities within the Office of Community Planning and enhance the Department's capabilities to carry out long-range planning. Recommendation Establish separate Planning, Zoning, and Development Review Divisions within the Office of Community Planning. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,~011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 25, 1992 File//58-184 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31249-112392 authorizing execution of a contract with Delta Dental Plan of Virginia for group dental insurance for employees of the City and members of their families, for a term of two years beginning January 1, 1993, and ending December 31, 1994, as more particularly set forth in a report of the City Manager under date of November 23, 1992. Resolution No. 31249- 112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. James D. Grisso, Acting Director of Finance Mr. James D. Ritehie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of NovemSer, 1992. No. 31249-112392. A RESOLUTION authorizing the execution of a contract and related documents with Delta Dental Plan of Virginia to provide group dental insurance for employees of the City and members of their families. of Virginia, for group beginning January 1, other necessary and BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf the City, to execute a~ contract with Delta Dental Plan of dental insurance for a term of two years 1993, and ending December 31, 1994, and any appropriate documents setting forth the obligations of each party thereto, and setting forth such terms as shall be consistent with the ter~s negotiated by and between the City and Delta Dental Plan of Virginia and described in a report to Council by the City Manager dated November -23, 1992, and the attachments thereto. 2. Said contract shall be delivered, if possible, to the City not later than December 15, 1992, fully executed by Delta Dental Plan of Virginia and ready for execution by the City. Such contract and any other necessary and appropriate documents shall be in form approved by the City Attorney. ATTEST: City Clerk. REC_I, ~,D [:ITY ........, '~' NOV 1 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Roanoke, Virginia November 23, 1992 RENEWAL OF DENTAL INSURANCE CON'£~ACT WITH DELTA DENTAL PLAN OF VIRGINIA FOLLOWING EXPIRATION OF CUKRENT CONTRACT ON DECEMBER 31, 1992 I. BACKGROUND The present two vear dental insurance contract with Delta Dental Plan of VirGinia expire~ on December 31, 1992. City currently contributes $8.00 per month towards the "employee only" rate for dental insurance. II. CURRENT SITUATION ae Utilization of the dental plan during the past two years has been favorable when comparing premiums versus claims paid. Delta Dental Plan of Virainia has agreed to a new two year contract which would keep rates the same during 1993 and would raise the rates by 2% during 1994. III. ISSUES A. Coveraqe. B. Oualifications C. Cost. D. Funding. E. Em lo ee Morale. of company. Honorable Mayor and City Council Page 2 IV. ALTErNATIVeS Council approve the renewal of a contract for dental care insurance with Delta Dental Plan of Virginia for a period of two years beginning on January 1, 1993 and ending December 31, 1994. Coveraqe provides for the same benefits available under the current contract. (Attachment A) Qualifications of Delta Dental Plan of Virqinla: d. Cost a. Local marketing representatives to service the account. ParticiDatinq network of dentists with 75% participation in the Roanoke Valley. Choice of type of coverage is optional and separate from health insurance. Established workinq relationships with the City. Monthly rates remain constant during 1993 and would increase by 2% during 1994. The rates are as follows: 1993 Total City Cost Contribution Employee 9.32 8.00 Employee/Dependent 16.00 8.00 Family 27.26 8.00 1994 Employee 9.52 8.16 Employee/Dependent 16.32 8.16 Family 27.82 8.16 Honorable Mayor and City Council Page 3 be Employee cost after City contribution would be as follows: 1993 Additional Proposed Proposed Biweekly Monthly Biweekly Cost Employee 1.32 .66 0 Employee/Dependent 8.00 4.00 0 Family 19.26 9.63 0 1994 Additional Proposed Proposed Biweekly Monthly Biweekly Cost Employee 1.36 .68 .02 Employee/Dependent 8.16 4.08 .08 Family 19.66 9.83 .20 Fundinq is available in the 1992-93 operating budget for the cost of dental insurance to provide for the City's portion of the expense of this alternative. ~rale will be positive based on the fact that services will be kept the same with no rate increase during 1993 and only a 2% increase during 1994. Council discontinue providing dental insurance for employees. 1. Coverage not an issue. 2. u~fications of Company is not an issue. 3. Cost is not an issue. Fundinq for this program by the City could be eliminated. The estimated annual savings to the City would be approximately $162,000. ~ral9 would be adversely impacted if this program were dropped. Honorable Mayor and City Council Page 4 P~ECO~ENDATIONS WRH: jh Council approve the award of the contract for dental insurance to Delta Dental Plan of Virginia for the period of two (2) years beginning January 1, 1993 and ending December 31, 1994 for the coverage and rates described under Alternative A of this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the City Manager to execute the same in form as approved by the City Attorney and with the understanding that Delta Dental Plan of Virginia provide the city Manager with said contract, for execution no later than December 15, 1992. Respectfully submitted, W. Robert Herbert City Manager ~.r~Ar~m{ENT A DELTA DENTAL PI~N OF V~RGINIA GROUP DENTALPROGRAH DIAGNOSTIC AND pREVENTIVE CARE (100% UCR) - 0ral examination and prophylaxis (cleaning) once every 6 months. - Bitewing x-rays once every 12 month period; full-mouth or panelipse x-rays once every three years. - Topical fluoride applications for those under 19 years of age, but not more than once in any 12 month period. - Space maintainers. BASIC CARE (S0/20% UCR) Sealants - provided for non-carious, non-restored permanent molar teeth for children under age 14. Coverage limited to one application per tooth in a 3 year period. - Routine restorative services - amalgam (silver) fillings; composite (white) fillings; stainless steel crowns (for baby teeth only). - 0ral surgery - extractions of teeth and other oral surgery. (Surgical removal of impacted wisdom teeth must be filed with medical carrier first; Delta Dental Plan of virginia as secondary) - Endodontics - root canal therapy. - Periodontics (the disease of bone and tissue supporting the teeth), surgical and non-surgical periodontal treatment. Maximum benefit is $300 per patient per contract year. - Emergency treatment for relief of pain. Di94TUKEREPAIRANDRECEHENTATION OF CROWNS ANDBRIDGES (80/20% UCR) - Provides for repair of existing dentures; recementation of crowns, inlays, and bridges. MAXIMUM BEB~FIT: $1000 per patient per contract year. DEDUCTIBLE: $25 deductible per patient per contract year; $75 per family unit. (Does not apply to Diagnostic and Preventive Services) NON-CO¥~a~ED SERVICES: Crowns, Bridges, Full and Partial Dentures, Orthodontics. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 November 25, 1992 SANDRA H. EAKIN Deputy City Clerk File #184 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31250-112392 establishing Thursday, December 24, 1992, and Thursday, December 31, 1992, as City holidays for certain employees for this calendar year only. Resolution No. 31250-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, ~992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc o pc: The Honorable Arthur B. Crush, III, Clerk of the Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court The Honorable Donald S. Caldwell, Commonwealth,s Attorney The Honorable W. Alvin Hudson, City Sheriff The Honorable Gordon E. Peters, City Treasurer The Honorable Jerome S. Howard, Jr., Commissioner of Revenue Mr. James D. Grisso, Acting Director of Finance Mr. Wlilard N. Claytor, Director of Real Estate Valuation Mr. Robert H. Bird, Municipal Auditor Mr. William F. Clark, Director, Public Works Mr. Kit B. Kiser, Director, Utilities and Operations Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. George C. Snead, Jr., Director, Public Safety IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of November, 1992. No. 31250-112392. A RESOLUTION establishing Thursday, December 24, 1992, and Thursday, December 31, 1992, as City holidays for certain employees for this calendar year only. BE IT RESOLVED by the Council of the City of Roanoke that: I. Thursday, December 24, 1992, and Thursday, December 31, 1992, shall be observed as holidays for certain City employees as hereinafter provided. 2. City personnel who are not engaged in performing emergency service or other necessary and essential services for the City shall be excused from work on Thursday, December 24, 1992, and Thursday, December 31, 1992. 3. With respect to emergency service employees and other employees performing necessary and essential services who cannot for reasons of public health, safety or welfare be excused from work on December 24 and 31, 1992, such employees, regardless of whether they are scheduled to work on December 24 and 31, 1992, shall be accorded equivalent time off according to a schedule to be arranged by the City Manager. 3. Adherence to this resolution shall cause no disruption or cessation of the performance of any emergency, essential or necessary public service rendered or performed by the City. ATTEST: City Clerk. Office of the City Manager November 23, 1992 The Honorable David A. Bowers, Mayor and Members, Roanoke City Council Roanoke, VA 24011 SUBJECT: Additional Holiday Leave for Roanoke City Employees Dear Mayor and Members of Council: I am pleased to recommend to City Council that you consider approving two additional holidays for regular Roanoke City employees. I recommend that Council consider adding December 24 and 31 as holidays for certain City employees who are not otherwise performing necessary and essential services. As usual, employees who are performing necessary and essential services who cannot for reasons of public health, safety, or welfare be excused from work on December 24 and 31 shall be accorded equivalent time off according to a schedule arranged by the City Manager. Roanoke City employees have shown a strong commitment to this City Government and its citizens during adverse economic times. Our employees deserve every consideration possible and I believe this recommendation can be handled in an orderly and businesslike way. Thank you for your consideration of this matter. W. Robert Herbert City Manager WRH:gr cc: Ms. Mary F. Parker, City Clerk Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. George C. Snead, Director, Public Safety Mr. James D. Ritchie, Director, Human Development Mr. William F. Clark, Director, Public Works Mr. Kit B. Kiser, Director, Utilities and Operations Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 $ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #236-304-305 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31252-112392 authorizing acceptance of Grant No. 03CY0269/04 made to the City of Roanoke by the United States Department of Health and Human Services under provisions of the Runaway and Homeless Youth Act, in the amount of $93,160.00, to be used to augment client services to runaway and homeless youth at the City's Crisis Intervention Center (Sanctuary). Resolution No. 31252-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc.' Mr. James D. Grisso, Acting Director of Finance Mr. James D. Ritchie, Director, Human Development Ms. Andrea B. Krochalis, Group Home Program Manager, Crisis Intervention Center Mr. Kenneth S. Cronin, Personnel Manager Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Barry L. Key, Manager, Office of Management and Budget Mr. Ralph E. Douglas, Regional Administrator, Department of Health and Human Services, P. O. Box 8436, Philadelphia, Pennsylvania 19101 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23r4 day of NovemSer, 1992. No. 31252-112392. A RESOLUTION authorizing the acceptance of a certain grant offer made to the City of Roanoke by the United States Department of Health and Human Services; and authorizing the execution of the City's acceptance of the aforesaid grant offer on behalf of the City of Roanoke. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the offer made by the United States Department of Health and Human Services of a certain grant under the provisions of the Runaway and Homeless Youth Act amounting to $93,160.00 in funding to be used to augment client services to runaway and homeless youth at the City of Roanoke's Crisis Intervention Center (Sanctuary) as set out and described in the City's application for said funding made as Grant No. 03CY0269/04 by said Department, upon all of the terms, provisions and conditions therein set out, a copy of the aforesaid offer to which is attached the Grant Agreement and the terms, provisions and conditions upon which said grant is made being on file in the Office of the City Clerk and being expressly incorporated herein by reference. 2. The City Manager, W. Robert Herbert, or the Assistant City Manager, and the City Clerk, are hereby authorized to accept, execute, seal and attest, respectively, and file on behalf of the City of Roanoke the proper forms with the United States Department of Health and Human Services for the aforementioned grant. 3. The City Manager is further directed to furnish such additional information as may be required by the United States Department of Health and Human Services in connection with the City's acceptance of the aforesaid grant or with such project. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 22011 Telephone: (703) 981-2541 November 25, 1992 SANDRA H. EAKIN Deputy City Clerk File #60-236-304-305 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31251-112392 amending and reordaining certain sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of $93,160.00 of Federai grant funds, in connection with acceptance of Grant No. 03CY0269/04 made to the City of Roanoke by the United States Department of Heaith and Human Services under provisions of the Runaway and Homeless Youth Act to be used to augment client services to runaway and homeless youth at the City's Crisis Intervention Center (Sanctuary). Ordinance No. 31251-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, ~_ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Ms. Andrea B. Krochalis, Group Home Program Manager, Crisis Intervention Center Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINI~ The 23rd day of November, 1992. No. 31251-112392. AN ORDINANCE to amend and reordain certain sections of the 1992-93 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of that certain sections of the 1992-93 Appropriations, be, and the same are hereby, to read as follows, in part: declared to the City of Grant Fund amended and reordained AppropFimttons Health and Welfare $ 1,329,390 Runaway and Homeless Youth Grant (1-6) ............ 93,160 Revenue Health and Welfare $ 1,329,390 Runaway and Homeless Youth Grant (7) .............. 93,160 1) Regular Employee Salaries 2) FICA 3) Travel 4) Administrative Supplies 5) Program Activities 6) Expendable Equipment <500 7) Federal Grant Receipts (035-054-5129-1002) $ 67,326 (035-054-5129-1120) 17,778 (035-054-5129-2051) 3,100 (035-054-5129-2030) 1,185 (035-054-5129-2066) 1,150 (035-054-5129-2035) 2,621 (035-035-1234-7132) 93,160 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. REC??,q CITY r'~ , '92 F!C¥ 18 A~?:~7 November 23, 1992 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members o£ Council: SUBJECT: UNITED STATES DEPARTMENT OF HEALTH AND HUMAN SERVICES RUNAWAY HOMELESS YOUTH GRANT, NUMBER 03CYO269/O4 I. BACKGROUND A. Crisis Intervention Center (Sanctuary) had previously operated with a waiting list for services. This grant has provided for Outreach services impacting one hundred five families since January 1990. The waiting list has been virtually reduced ~rom as many as twenty to an average of six or less depending on the rate of crisis calls. Presently three full-time staff positions provide outpatient and early intervention services for div- ersion from court involvement or entering into residential and out-of-family placement. II. CURRENT SITUATION Proqram Grant, Number 03CY0269/04~ has been received for a fourth year in the amount of $93,160.00 for the City of Roanoke's Crisis Intervention Center's Outreach Program. Funds are for use September 1, 1992 - August 31, 1993. From the total award $85,000.00 is for personnel costs and operating budget. The remaining balance o~ $8,160·00 is a one time supplement award for (1) training of Outreach staff and (2) temporary wages for secretarial services (10 hours per week at a rate of $8.33 per hour thru August 31, 1993). B. Total qrant project period is renewed for three years (September 1, 1992 August 31, 1995). City in-kind contribution of $9,316.OO will be applying management time, clinical supervision, and office space (support services only, no direct in-kind dollars from the City). D. Proqram Grant will continue to be utilized as follows: Three staff positions, an Outreach Counselor I, Group Home Counselor II, and a Social Worker Case Aide. Funds are provided in this years grant to upgrade Counselor II to Counselor III due to increase in this position's responsi- bilities. These staff will continue to provide outreach services, including individual and family counseling, group counseling, structured ~cecrea- tional educational activities, and refe~ral to existing services at Sanctuary and elsewlhere in the community. Provide services to families waiting for bedspace to become available in Crisis Intervention Center. This program has completed several accomplish- ments in 1991-1992 including: a. Weekly parent education/support gro~aps b. Weekly youth education/support groups c. Bi-weekly substance abuse youth group d. Regular participation in school student support teams e. Special art therapy projects including the Norwich Community Mural on Roanoke Avenue and Downtown Learning Center Children's Mural. f. One hundred four families have received services g. Provide supervision of one Project FOCUS case management/parent aide team III . ISSUES A. Cost. B. Need for service. IV. ALTERNATIVES Authorize the City Manager to accept the United States Department of Health and Human Services' Runaway and Homeless Youth Program Grant, Number O3CY0269/O4, and appropriate $93,16~.00 Grant Fund. 1. Cost. There would be no cost to the City. Need for Services. The continued acceptance of this grant would permit improvements in the delivery of services, as well as continuing to offer services to the number of families which Sanctuary is currently unable to serve. Do not authorize the City Manaqer to accept the United States Department of Health and Human Ser- vices' Runaway and Homeless Youth Proqram Grant, Number 03CY0269/O4. 1. Cost. The City would incur a loss of revenue. Need for Services. Should the grant not be accepted, there would be loss of positive enhancement and continued stress on the ser- vices delivery systems and Sanctuary's personnel. In addition, services would not be available to local families and out-of-~!amily placements would increase. V. RECOMMENDATIONS Authorize the City Manaqer to accept the United States Department of Health and Human Services' Runaway and Homeless Youth Proqram Grant, Number 03CYO269/04. Appropriate $93,160.O0 of Federal qrant funds to revenue and expenditure accounts to be established in the Grant Fund by the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/ABK:lcv CC: Jim Grisso, Assistant Director of Finance Wilburn C. Dibling, Jr., City Attorney James D. Ritchie, Director o~ Human Development Kenneth S. Cronin, Personnel Management Andrea Krochalis, Group Home Manager, Crisis Interven%ion Center (Sanctuary) 1. AWARDING OFFICE: I RECIPIENT IDEP.~RTMENT OF HEALTH AND HUMAN SERVICES Office of Human Development Services FINANCIAL ASSISTANCE AWARD 2. ASSISTANCE TYPE: NUMBER: PMS DOCUMENT NUMBER: 4. AMEND. NO.:1 YnllTl-I t~l:V~l nPHFI~T BI IR~'/~II -- ~VF 7. AWARDAUTHORI~: 5.~PEOEAWARD: 6.~PEOFACTION: ~ USC 5701 ET RECI~ENT ORGAN~TION: 12. PROJECT/PROGRAM TITLE: ~ ~CITY OF ROANOKE - SANCTUARY/OUTREACH ISIS iNTERVENTION CENTER RUNAWAY AND HOMELESS YOUTH ~350 COYNER SPRINGS ROAD ROANOKE VA W. ROBERT HERBERT, ~ITY MANAGER 13. COUNt: ~14. CONGR.~IST.: 5. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR: ..... . .: ........... ~: STEVE BRANDT 16. APPROVED BUDGET: PERSONNEL ........................... S 67, 326 FRINGE BENEFITS ....................... 17, 778 TRAVEL ................................ S9 100 EQUIPMENT ............................. 2, 621 SUPPLIES ............................... 1, 185 CONTRACTUAL ....... ~.. ................ 0 OTHER ................... ' .............. 1, 150 TOTALDIRECTCOSTS .'.... ............... c~3~ 160 0 17. AWARD COMPUTATION: NON.FEDERAL SHARE .......... $ 9, 316 B. FEDERALSHARE ................ S c~, 160 18. FEDERAL SHARE COMPUTATION: A. TOTALFEDERALSHARE ............................ $ 93~ 160 O B. UNOBLIGATED BALANCE FEDERAL SHARE ........... $ 160 C. FED. SHARE AWARDED THIS BUDGET PERIOD ......... $ 19. AMOUNT AWARDED THIS ACTION: I $ 8 0 20. FEDERAL $ AWARDED THiS PROJECT PERIOD: TOTAL IN DIRECT COSTS CALCULATE D...:. AT % OF $ TOTAL IN-KIND CONTRIBUTIONS ......... TOTALAPPROVED BUDGET ~" ( ~ )1 DOCUMENT NO. 21 AUTHORIZEDTREATMENTOFPROGRAMINCOME: ADDITIONAL COSTS 0 22. APPLICANT EIN: 2:~. PAYEE MINi 24. OBJECT CLASS: · 931 160 , 1546001569A2 1546001569A2 k,*l. 51 25. FINANCIAL iNFORMATION: I PROGIAPPROPRIATION I CAN NO. I NEW AMT. I UNOBLIG. I NONFED% ACYF 01-03CY026~0~ S~O 7521SS& 2103~22~ 8,160 10 ~ ..... :~ ~ ~ _ - 26.~REMARKS: T - - - : ~ - -i- ~ ~ - ~ - - - THIS GRANT IS PAID BY THE DHHS PAYMENT M~T. SYS., SEE ~TTACHED FOR PAYMENT INF[ ALL PREVIOUS TERMS,AND CONDITIONS REMAIN IN EFFECT· (~) REFLECTS oNLY FEDERAL SHARE OF APPROVED BUDGET · Ey~I FUNDING LEVEL AMT AWARDED TO DATE BASIC CENTER - ONE TIME INDIRECT COSTS DISALLOWED, APPROPRIATION NO. 7521636 AI~/LS/~/26Y~2 $85,000 $85,000 8,160 NO APPROVED NEGOTIATED RATE ON FILE. '2 .S,GNATU EX"I' DAVID .3. &~7.27C ADMINISTRATION FOR CH]LDRE# AND FAMLL[ES LLNE ITEM AND BUDGET SUMMARY / APPROVAL iNFORMATION DATE:AUgUSt 31, 1992 TOTALS AtAoL icant Revised AppLicant Revised AppLicant Revised Request Budget Request Budget Request Budget PerSonneL 62,977 62,977 0 0 62,977' 62,977 Fringe Benefits 16,417 16,417 0 0 16,417 16,417 0 650 650 · 650 650 0 Travel 2,621 2,621 0 0 2,621 2,621 Equipment SuppLies 1,185 1,185 0 0 1,185 1,185 0 0 0 0 0 0 Contractual other 1,150 1,150 0 0 1,150 1,150 Oirect Oosts (TotaL) 85,000 85,000 0 0 85,000 85,000 lr~irect Costs 0 0 0 0 0 0 At ..%of $. : ............... Total Fed. Approved 8udget 85,000 85,000 0 0 85,000 85,000 ~on-Federat Share 18,149 8,500 0 0 18,149 8,500 Total Program Costs 103,149 9'5,500 0 0 103,149 93,500 b.) Other Revisions and comments (Specify) This aaards RHY basic center funds for a three year cycle. This award is for the period September 1, 1992 to August 31, 1993. Total funding cycle ends August 31, 1995. DEPARTMENT OF HEALTH & HUMAN SERVICES Administration for Children and Families PO Box ~ 3535 M~rket SU'eet ~ Philadelphia, PA 19101 Philadelphia, PA 19104 OCT 8 7992 Mr. W. Robert He~bert ~ city Manager City of Roanoke Sanctuary Outreach Crisis Intervention Center 4350 Coyner Springs Road Roanoke, Virginia 24016 Reference: Grant Number: Budget Period: RHY-Basic 03CY0269/04 9/1/92 - 8/31/93 Dear Mr. Herbert: Congratulations! I am pleased to inform you that City of Roanoke, Sanctuary Outreach Crisis Intervention Center (Sanctuary) has once again been selected as a successful applicant to continue services in the Basic Runaway Youth Program. The enclosed Notice of Financial Assistance Award provides funding in the amount of $85,000 for fiscal year 1992 for the basic center grant under the provisions of the Runaway and Homeless Youth Act (42 U.S.C. 5701). The approved project duration is thirty-six (36) months which ends August 31, 1995. The funds provided in this award are for the twelve months which began September 1, 1992 and will end August 31, 1993. Sanctuary provides temporary shelter care to a maximum of fifteen youth. With the number of youth that have been served over the last several years, we are pleased that the city is providing a new facility for these services. We are also impressed with the efforts to work with youth following their departure from the shelter in regard to outreach and aftercare programs. These programs include family members whenever possible to reach reunification and assist families to maintain that status. In those cases where reunification is not possible, your program has developed an effective network of community placements and other alternatives. We are pleased to provide an increase in your funding level with this award in order that these integral services may be continued in the greater Roanoke Valley. . Page 2: Mr. Herbert Enclosed is a schedule of all reporting dates pertaining to quarterly Program Progress Reports and semi-annual Financial Status Reports (SF-2~9). Please submit an original and one copy of each report to: Mr. Robert Sullivan Chief, Proiect Grants Branch Office of Financia~ Operations Administration for Children and Families P.O. Box 8436 Philadelpliia,-Pennsylvania 19101 ~ In addition, please keep in mind the Program Performance Self Assessment Instrument should be completed prior to November 30, 1992. Copies of this instrument should be forwarded to both the Regional office and the Administration for Children, Youth and Families (ACYF) by December 15, 1992, as referenced in the Runaway and Homeless Youth Act, Section 317. The ACYF office address is as follows: Runaway and Homeless Youth Program Program Operations Division Family and Youth Services Bureau P.O. Box 1182 Washington, D.C. 20013 Thank you for continuing to provide valuable services to runaway and homeless youth and their families. If you have any questions, please contact Linell LuKesh, Youth Program Specialist at (215) 596-4882 or Arline Bonnette, Financial Management Specialist at (215) 596-0285. Sincerely, Ralpi~ E. Douglas ~' Regional Administrator Enclosures ' 1 RECIPIENT DEPARTMENT OF HEALTH AND HUMAN SERVICES Olfice of Human Development SewlCeB FINANCIAL ASSISTANCE AWARD 1. AWARDING OFFICE: 2. ASSISTANCE TYPE: GRANT ISAI NUMBER: PMS DOCUMENT NUMBER: Ol 03CYO~&~Ot~ YOUTH DEVELOPMENT I~UREAU - ACYF ~2 USC S70i ET 5. TYPE OF AWARD: 6. TYPE OF ACTION; 7. AWARD AUTHORITY: COMPETING CONTINUATION SEQ. SERVICE E. BUBGETPER~OD: OC//O1/C/2rHRU 08/3i/C/~.PROJECTPER~OD: OC//O1/8~NRU 08/3i/C/~O. CAT. NO.: C/3. 623 ~ 1. RECIPIENT ORGANIZATION: ~ I S I S ~TY OF ROANOKE - SANCTUARY/OUTREACH C112.PROJECTIPROGRAMTITLE: IN'~,[RVENTION CENTER ~SSO'~'COYNER SPRINGS ROAD ROANOKE VA 2~016 W. ROBERT HERBERT~ CITY MANAGER 14. CONGR.~{ST.; RUNAWAY AND HOMELESS YOUTH 16. APPROVED BUDGET: PERSONNEL ........................... $ ~3~9 C/77 FRINGE BENEFITS ..................... 1~3~ I,+ ~1. 7 TRAVEL ............................... 6~0 EQUIPMENT ............................ 29 621 SUPPLIES ............................. 19 1~1~ CONTRACTUAL ......................... 0 OTHER ................................. 1! 150 ~5 ~ OO0 TOTAL DIRECT COSTS .................... TOTAL INDIRECT COSTS CALCULATED AT % OF $ TOTAL IN-KIND CONTRIBUTIONS ......... 15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR: STEVE BRANDT ',' 17. AWARD COMPUTATION: A. NON-FEDERALSHARE ........... $ 4~,~ ~OO C/. ~ B. FEDERALSHARE ................ $ 6.S,; 000 c/0' ~ I 18. FEDERAL SHARE COMPUTATION: A. TOTALFEDERALSHARE ........................... $ ~5,~ 000 B UNOBLIGATED BALANCE FEDERAL SHARE ......... $ O C. FED. SHAREAWARDED i'HIS BUDGET PERIOD ......... $ ~ ~ OO0 1~. AMOUNT AWARDED THIS ACTION: 20. FEDERAL S AWARDED THIS PROJECT PERIOD: 21. AUTHORiZEDTREATMENTOFPROGRAMINCOME:ADDITIONAL COSTS O 22 APPLICANT ElM: 23. PAYEE ElM: 24. OBJECTCLASS: 8S~000 ~S~600~S&gA2I ~5~600156c/A2 ~.5~ DOCUMENT NO. ~. FINANCIAL FORMATION: O.G. / xPR° I .p.OPR,AT'ON CANNO. I .E AMT. I UNOBL'G. I "O"FED ACYF Oi O3CYO2~O~ S~O Z5~i506 ~iOB~2Z~ ~5~OOO _ ~ _. ......... 26. REMARKS: .............. ~H~S-S~"Nf"~S PAID BY THE DHHS PAYMENT'MST. SYS.~~'SEE aTTACHED'FOR P"YMENT INF[ ATTACHED ~RE TERMS AND CONDITIONS~ REPORTING REaUIREMENTS, AND PAYMENT INSTRUCTIONS. SRANTEES INITIAL EXPENDITURE OF FUNDS CONSTITUTES ACCEPTANCE.OF THIS A~RD. (~) REFLECTS ONLY FEDERAL SHARE OF APPROVED BUDSET FY'9i FUNDINS LEVEL AMT A~ARDED TO DATE BASIC CENTER $85,000 $85,000 THIS ACTION REPRESENTS THE FIRST ~UDSET PERIOD OF AN INTERIM S-YEAR PRO~ECT PERIOD~HICH'TERMINATES 8/~l/c/S. ~:~ ..... ' .......~'~ PROSRRM~NNOUNCEHENT'ACF/RHYPg~.623-~221;'j'PUBLISHEff~'FED;'~R£S&:!~/20/92; APPROPRIATION' NO/ 7521b~b 27. ~ · SIGNATURE(S) CERTiFYiNG FUND AVAILABILITY -* DAVIDr~ DEPARTMENT OF HEALTH & HUMAN SERVICES Administration for Children and Families Re~ion 11I SEP 0 992 PO Box ~,.3~ t'hiladelphia, PA 19101 3535 Market Street Philadelphia, PA 19104 Mr. W. Robert Herbert City Manager City of Roanoke Sanctuary Outreach Crisis Intervention Center 4350 Coyner Springs Road Roanoke, Virginia' - 24016 - Reference: Grant Number: Budget Period: RHY-Basic 03CY0269~{,- ~/~- 9/1/92 - 8/31/93 Dear Mr. Herbert: The enclosed Notice of Financial Assistance Award provides supplemental funding to the City of Roanoke, Sanctuary Outreach Crisis intervention Center in the amount of $8,160 for the fiscal year 1992 basic center grant under the provisions of the Runaway and Homeless Youth Act (P.L. 98-473). The approved project duration is thirty-six (36) months which ends August 31, 1995. Funds provided in this award are for the twelve months which began September 1, 1992 and will end August 31, 1993. Your application request will provide training opportunities to your staff which will enhance their capacity to deliver services to youth during the shelter stay and while in the aftercare program. Additionally, your application reflects the importance of staff members availability to your clients. By increasing one support staff member's time to perform reception and other recordkeeping duties, staff counselors will have more hours to devote to actual provision of services. Please remember that this award does not increase your base funding and represents a one-time award. One-time awards must be used for the approved purpose and any revisions require written approval by this office. Please keep in mind the Program Performance Self Assessment Instrument should be completed prior to November 30, 1992. Copies of this instrument should be forwarded to both the Regional (see address above) and National offices by December 15, 1992, as referenced in the Runaway and Homeless Youth Act Section 317. The National office address is as follows: Runaway and Homeless Youth Program Program Operations Division Page2: Mr. Herbert Family and Youth Services Bureau P. O. Box 1182 Washington, D.C. 20013 Should you have any questions regarding the content of this letter, please contact Linell LuKesh, Program Specialist at (215) 596-4882 or Arline Bonnette, Financial Management Specialist at (215) 596-0285. On behalf of the Administration for Children and Families, we extend a special thank you fo~ contir~uing to ~rovide valuable services to runaway and home~ess youth and their families in Roanoke, Virginia. Sincerely, Ralph E. Douglas ~' Regional Administrator Enclosures &17.27~ AD#I#ISTRATIOIJ FOR CHILDRE# AND FAMILZES Li#E ITEM AND BUOGET SUMI4ARY / APPROVAL I#FORNATION Grantee:City of Roanoke/Sanctuary Crisis Center Grant N~r:O$CY0269 DATE:Septeldoer 18, 199~ TOTALS Applicant Revised Applicant Revised AppL 1cant Request Budget Request Budget Request Personnel 4,333 4,349 0 0 4,333 Fringe Benefits 1,361 1,361 0 0 1,361 Travel ~ 2,450 2,450 ~- 0 0 2,450 Equipment 0 0 0 0 0 Supplies 0 0 0 0 0 Contractual 0 0 0 0 0 Other 0 0 0 0 0 Direct Costs (Total) 8,144 8,160 0 0 8,144 Revised Budget 4,349 1,361 2,450 0 0 0 0 8,160 Indirect Costs At % of S 1,389 0 0 0 0 0 Total Fed. Approved Budget 9,533 8,160 0 0 8,1&& 8,160 Non-Federal Share 1,389 816 0 0 1,389 816 Total Program Coots 10,922 8,976 0 0 9,533 8,976 b.) Other Revisions and Comments: This award provides one*time supplemental funds for the Basic Center Gran There is no established indirect Coat rate on file. Therefore Indirect Cost is not approved. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy C v Clerk November 25, 1992 File//27-405-468 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to the status of the sanitary sewershed evaluation plan implementation and project identification, recommending submittal of a list of projects and plan of action to the State Water Control Board in accordance with a Special Consent Order, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On motion, duly seconded and unanimously adopted, Council concurred in the recommendation. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Earl Sturgill, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget '92 NOV18 P3:25 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Status Report, Sanitary Sewershed Evaluation Plan Implementation and Project Identification Roanoke, Virginia November 23, 1992 I. Background: II. A special consent order was issued by the State Water Control Board in June of 1992 requiring the City to: Submit an approvable list of proposed infiltration inflow (I/I) corrective action projects no later than December 1~ 1992. Submit a report quantifying the success of these projects in reducing I/I to the Sewage Treatment Plant no later than July 31~ 1993. Be City Council approved engineering services contracts with two (2) consulting engineering firms to implement the sewershed evaluation plan submitted to the State Water Control Board on September 9, 1992. This approval was given at City Council's regular meeting held on Monday, November 2, 1992. Current Situation: Flow Metering Stations have been set and are currently collecting data at the outfall of six (6) of a total of fifteen (15) sewersheds within the City's boundary. These six (6) sewersheds represent a combined area of some 20 square miles. Jurisdictional coordination has been established with Roanoke County, Botetourt County, City of Salem, and Town of Vinton for their permanent flow metering stations discharging to the City sewer system. Data being collected by these meters are currently being delivered to the Engineering Department on a weekly basis as the sewershed analysis continues. Page 2 III. Project identification to reduce I/I to the treatment plant is proceeding as quickly as rainfall events throughout the sewersheds will allow. As of the date of this report, only moderate rainfall has occurred. This has delayed the relocation of flow meters up through the sewersheds to more clearly define the scope and reaches of corrective action projects. However, enough rainfall occurred on November 4th to indicate specific areas where action projects will more than likely be generated. Corrective action projects are listed below in terms of total reaches under investigation. As flow monitoring and analysis continues, these reaches may be reduced in segmented fashion at locations that will produce the maximum benefit for I/I reduction. Other projects may be identified that have a higher priority rating for I/I reduction and may be substituted for those listed. These projects will be long-range until a satisfactory reduction of I/I is achieved. This report forms the basis for recommending to City Council a feasible Three Year Pro~ected Proqram. A. Murray Run Sewershed: From Colonial Avenue to Brambleton Avenue along Murray Run main line, 3,600 feet of 12 - 15 inch pipe. Estimated cost for design and construction is $138~600.00. From Brambleton Avenue to Mt. Vernon Road and Fishburn Park, 2,400 feet of 15 - 18 inch pipe. Estimated cost for design and construction is $92,400.00. Shaffers Crossing Sewershed: From Roanoke River to Baker Street thru railroad underpass, 2,650 feet of 12 - 15 inch pipe. Estimated cost for design and construction is $132,500.00. From Melrose Avenue to Aspen Street along Forest Park Blvd., 1,800 feet of 15 inch pipe. Estimated cost for design and construction is $122,500.00. Page 3 IV. Mud Lick Sewershed: Upper reaches from Norwood Street to the County line, 1,975 feet of 8 inch pipe. Estimated cost for design and construction is $98~750.00. Lower reaches from Clara Avenue to Mud Lick interceptor, 2,725 feet of 8 15 inch pipe. Estimated cost for design and construction is $141~700.00. Peters Creek Sewershed: Upper reaches on Peters Creek interceptor involving two (2) parallel lines of 24 and 27 inch pipe. May involve replacement with one 30 inch ductile iron pipe for a distance of 2,800 feet. Estimated cost for design and construction is $168~000.00. Projects unidentified at this time. Additional flow monitoring and sewershed evaluations will likely identify a Three Year Projected Program for project identification, design, and construction which will require expenditures of approximately $850~000.00 to $900,000.00 per year. All projects will require specific Council approval prior to awarding bids. Plan of Action: Advise the State Water Control Board of th~ seven (7) projects listed above estimated to cost $894~450.00. As flow monitoring continues, other projects of higher priority for I/I reduction will more than likely be identified. These are the first of a series of projects that will be generated as the Sewershed Study continues throughout the City boundaries. Corrective action projects currently identified above will be used in the City's submittal to the State Water Control Board for the December 1, 1992 deadline along with the intent to identify other projects over the three (3) year period to reduce I/I flows. Page 4 WRH/ES/mm cc: Substitution projects for the ones originally submitted may be requested in accordance with Paragraph 4 of Appendix "A" of the consent order. Fundinq for these projects will come from the sewer fund as part of the annual expenses. Funding, approximately $1,500,000.00, is currently available in the Previous Years' Retained Earnings in the Sewer Fund. An attempt will be made to generate the additional funds needed from annual revenue under the current rate schedule. The completion of the identified work may require funding from other identified sources. Recommendation: Council concur with the staff submitting a listing of projects and plan of action for correcting I/I projects costing approximately $2,500,000.00 to $3,000,000.00 over a three (3) year period, subject to identified funding sources, to the State Water Control Board in accordance with the Special Consent Order and as identified in Paragraphs III and IV above. Selection of consultants for design of these projects will be accomplished by standard procedures for procuring professional services. Respectfully submitted, W. Robert Herbert City Manager Director of Finance City Attorney Director of Public Works Director of Utilities & Operations Manager, Office of Management & Budget City Engineer Manager, Water Pollution Control Plant MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk November 25, 1992 File #178-302-303 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31253-112392 providing for an adjustment to the hours of operation of the Century Station Parking Garage to ailow daily parking between the hours of 8:00 a.m. and 5:00 p.m., on Saturdays, provided that such daffy parking be allowed only upon agreement of the Roanoke Redevelopment and Housing Authority that the first two hours of such parking shall he provided free of charge; and an adjustment to the parking rate structure for the Tower Parking Garage to ailow two hours of free parking followed by the normal rate structure on Saturday before 5: 00 p.m., in accordance with a recommendation of the City Manager contained in a report under date of November 23, 1992. Resolution No. 31253-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sineereiy,- Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. James D. Grisso, Acting Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro Mr. Franklin D. Kimbrough, Executive Director, Downtown Roanoke, Inc., 310 First Street, S. W., Roanoke, Virginia 24011 Ms. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of November, 1992. No. 31253-112392. A RESOLUTION providing for an adjustment to the hours of operation of the Century Station Parking Garage and an adjustment to the fees charged at the Tower Parking Garage and the Century Station Parking Garage. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The hours of operation of the Century Station Parking Garage be amended to allow daily parking between the hours of 8:00 a.m. and 5:00 p.m. on Saturdays, provided that such daily parking be allowed only upon agreement of the Roanoke Redevelopment and Housing Authority that the first two hours of such parking shall be free of charge in accordance with the recommendation in the report of the City Manager, dated November 23, provided contained 1992. 2. The parking rate structure for the Tower Parking Garage is hereby amended to allow two hours of free parking followed by the normal rate structure on Saturday before 5:00 p.m. in accordance with the recommendation contained in the report of the City Manager, dated November 23, 1992. 3. The Roanoke Redevelopment and Housing Authority is hereby requested to amend the parking rate structure for the Century Station Parking Garage to allow two hours of free parking on Saturday. ATTEST: City Clerk ~oenoAe, Virglnia Movember 23, 1992 '92 NOV18 A9:58 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Century Station Parking Garage Use and Tower Parking Garage Rates I. Backqround: Aqreement between the Roanoke Redevelopment and Housing Authority (RRHA) and Crestar Bank caused the RRHA to construct the 409 space Century Station Parking Garage. This Agreement provided, in part, that Crestar Bank would obtain a parking easement for up to 266 parking spaces within the garage in consideration of Crestar Bank releasing an identical parking easement elsewhere. Lease Agreement between the RRHA and the City of Roanoke made the City of Roanoke responsible for operating the Century Station Parking Garage in accordance with the terms and conditions of the Agreement between the RRHA and Crestar Bank. These terms and conditions permit monthly and/or daily parking at the Century Station Parking Garage. Greater Roanoke Transit Company (GRTC), which is the company the City selected to operate the garage on its behalf, recommended that all of the available spaces in the Century Station Parking Garage be leased on a monthly basis, and that the first two hours of parking at the Tower Parking Garage be provided free on Saturdays until 5:00 p.m.. Please refer to the attached letter from GRTC. Downtown Roanoke Incorporated (DRI) has campaigned for the first two hours of parking at the Century Station Parking Garage to be provided free on Saturdays until 5:00 p.m.. E · Current parking rates for the Market Square Parking Garage and the Tower Parking Garage were established by Council in May 1992, as shown below. The identical rates were established for the Century Station Parking Garage by the RRHA. Century Station, Market Square, and Tower Parking Garages Current Rates Monthly (un-reserved) $ 55.00 Monthly (reserved) 65.00 One hour .75 Two hours 1.50 Three hours 2.25 Four hours 3.25 Five hours or longer 4.25 Enter between 5:00 p.m. and 9:00 p.m. Monday - Saturday 1.50 Enter after 9:00 p.m. Monday Saturday Free Sunday Free Exception to the current rates is that the Greater Roanoke Transit Company, operator of the Market Square Parking Garage, in 1984 authorized the first two (2) hours of parking in the Market Square Parking Garage until 5500 p.m. on Saturdays be free of charge, with the normal rate structure to be applied to all parking thereafter. II. Current Situation: A. Opening date for the Century Station Parking Garage is November 30, 1992. Council's approval is needed regarding the use of the Century Station Parking Garage and/or the rates charged at the Tower Parking Garage. III.Issues: A. Need B. Cost C. Timing IV. Alternatives: City Council approve of the first two hours of parking in the Tower Parking Garage be provided free of charge until 5~OO p.m. on Saturdays, with the normal rate structure to be applied to all parking thereafter; and of daily parking at the Century Station Parking Garage on Saturdays contingent upon the RRHA agreeing that the first two hours of such parking in the Century Station Parking Garage are to be provided free until 5:00 p.m., with any parking in excess of two hours to be charged at the normal rate structure. There will be no daily parking in the Century Station Parking Garage except between the hours of 8:00 a.m. and 5:00 p.m. on Saturdays, except for special City sponsored events when the City Manager may waive all parking rates. Need is cited by Downtown Roanoke Incorporated's concern that the opening of the Century Station Parking Garage create additional free and convenient parking on a day of the week when monthly parkers rarely use their spaces. 2 o Cost is $5,720.00 annually which is the cost to have an attendant on duty at the Century Station Parking Garage on Saturdays. Funding this cost may require either an additional equal outlay by the City or a corresponding reduction in the maintenance service that GRTC proposes to provide (please refer to attached letter from GRTC). We will attempt to reduce attendant hours at the Tower Parking Garage on Saturdays and monitor other revenue and expense items until later in the year to see if other adjustments need to be recommended. Timinq will permit implementation coinciding with the opening of the Century Station Parking Garage. City Council approve of the first two hours of parking at the Tower Parking Garage being provided free on Saturdays until 5:00 p.m. in consideration of the Century Station Parking Garage not being made available for daily parking on Saturdays. Need should be met given that the two parking garages are equally convenient when the Market Area is viewed as a whole. Cost is limited to the $550.00 in revenue that will be foregone because there is already an attendant on duty at the Tower Parking Garage on Saturdays. By reducing the maintenance service that GRTC proposes to provide, the City could actually obtain a reduction in the fee charged by GRTC to operate the Century Station Parking Garage on the City's behalf. Timinq will permit implementation coinciding with the opening of the Century Station Parking Garage. City Council not approve of either daily parking at the Century Station Parking Garage on Saturdays or the first two hours of parking at the Tower Parking Garage being provided free on Saturdays until 5:00 p.m.. Need will not change, potentially raising the concern that the opening of a new parking garage did not create additional free and convenient daily parking on a day of the week when monthly parkers rarely use their spaces. Cost is not an issue. Timinq will delay implementation of any of the aforementioned changes until City Council might choose otherwise. V. Recommendation: It is recommended that City Council choose Alternative A which is approve of the first two hours of parking at the Tower Parking Garage to be provided free until 5:00 p.m. on Saturdays, and daily parking at the Century Station Parking Garage on Saturdays contingent upon the RRHA agreeing that the first two hours of such parking are to be provided free until 5~OO p.m.. Respectfully submitted, W. Robert Herbert City Manager c City Attorney Director of Finance Director of Utilities and Operations General Manager, GRTC Executive Director, DRI October 29, 1992 VALLEY METRO Greater RoenokeTransit Company ~OBox13247 Roanote, Va24032 703-982-0305 Kit B. Kiser Director of Utilities City of Roanoke Roanoke, Virginia and Operations Dear Mr. Klser, The Lease Agreement between the City of Roanoke and the Roanoke Redevelopment and Housing Authority provides, in part, that the City shall operate the Century Station Parking Garage in strict accordaDce with the requirements of the Agreement between the Roanoke Redevelopment and Housing Authority and Crestar Bank. In terms of the type of parking that is to take place within the Century Station Parking Garage, this latter agreement permits either monthly or daily parking in the spaces not used by Crestar. We are recommending that all of these spaces be leased on a monthly basis as more fully described below. Presently, we know there are 455 distinct individuals on the waiting list to occupy the Century Station Parking Garage on a monthly basis and there are 84 others who may or may not be included on this waiting list. In any case, therefore, the waiting list for monthly parking spaces already exceeds the capacity of the garage and we see no reason not to satisfy this demand when whatever additional demand there might be for hourly and daily parking can be satisfied at both the Market Square and Tower Parking Garages. To best achieve the latter, we are also recommending that the first two hours of parking at the Tower Parking Garage be provided free on Saturdays until 5:00 p.m.. Doing so is consistent with the manner in which the Market Square garage is operated and it should satisfy what we understand to be Downtown Roanoke Incorporated's desire for additional free and convenient parking on weekends. With the recommendations stated above, the Century Station Parking Garage would be operated just as the Williamson Road Parking Garage is operated. Primarily, it will be available only to those who are the current monthly parkers. During special evening and/or weekend events, however, it could be made available to the general public and we would propose that the City do so when the need for such additional parking arises. Lastly, you should be aw'are that ~ith the recommendations stated above, there will be no need to have a parking attendant on duty at the Century Statlon Parking Garage as is presently required by the Agreement between the City of Roanoke and the Greater Roanoke Transit Company. Rather than just reduce the corresponding management fee by some negotiated amount, we suggest that the City consider allowing GRTC to substitute an additional full time maintenance position in lieu of the part time attendant positions as the costs to GRTC are almost identical and the full tlme maintenance position would allow us to do a better ]ob of maintaining all of the parking garages. Please let me know how you wish to proceed and feel free to contact me at your convenience if you have any questions in the meantime. Sincerely~ Stephen A. Mancuso General Manager c Kathy Pruitt Wayne Watts MARY F. PARKER City' Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31254-112392 approving and adopting a Comprehensive Housing Affordability Strategy (CHAS), under date of November 23, 1992, for the City of Roanoke. Resolution No. 31254-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, ~ ~a.a.J.~.--~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. pc: Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Jr., Housing Development Coordinator Mr. Charles M. Huffine, City Engineer Mr. James D. Ritchie, Director, Human Development Ms. Donna S. Norvelle, Human Resources Coordinator Mr. Brian J. Wishneff, Chief, Economic Development Ms. Marie T. Pontius, Grants Monitoring Administrator Ms. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #178-236 Mr. Charles A. Price, Jr., Chairperson and Members of the City Planning Commission Roanoke, Virginia Dear Chairperson Price and Commission Members: I am attaching copy of Resolution No. 31254-112392 approving and adopting a Comprehensive Housing Affordability Strategy (CHAS), under date of November 23, 1992, for the City of Roanoke. Resohition No. 31254-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation to the City Planning Commission and staff for your assistance in the development, review and recommendation of the CHAS. Sincerely, //~ y F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. John R. Marlles, Chief, Community Planning IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of November, 1992. No. 31254-112392. VIRGINIA, A RESOLUTION approving and adopting a Affordability Strategy, dated November 23, Roanoke. Comprehensive Housing 1992, for the City of review and Department October 21, WHEREAS, the Cranston-Gonzalez National Affordable Housing Act of 1990 requires that entitlement communities, such as the City of Roanoke, develop a Comprehensive Housing Affordability Strategy ("CHAS") as a condition to receiving federal funding under certain community development and housing programs; WHEREAS, the CHAS was developed by the City Planning Commission which held a duly advertised public hearing with respect to such document on September 23, 1992, at which all citizens desiring to comment on the CHAS were afforded the opportunity to do so; WHEREAS, the draft CHAS was made available for a 30-day public comment period, as required by the United States of Housing and Urban Development regulations, from 1992, through November 20, 1992; and WHEREAS, the Planning Commission has recommended adoption of the CHAS to this Council, and Council has held a duly advertised public hearing on the CHAS and is desirous of approving and adopting the CHAS. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Comprehensive Housing Affordability Strategy, dated November 23, 1992, recommended to this Council by the City Planning Commission, is hereby approved and adopted. 2. The City Manager is directed to file the Comprehensive Housing Affordabllity Strategy with the United States Department of Housing and Urban Development. 3. Appreciation is expressed to the City Planning Commission for its assistance in the development, review and recommendation of the Comprehensive Housing Affordabllity Strategy. ATTEST: City Clerk. UTY ROanoke, Virginia November 23, 1992 Honorable Mayor and Members of Coun~cZil 18 9:57 Roanoke, Virginia Dear Members of Council: SUBJECT: Proposed Comprehensive Housing Affordability Strategy (CHAS) Performance Report for federal fiscal year 92 and Annual Plan for federal fiscal year 93. I. Background: A. The Cranston-Gonzalez National Affordable Housing Act De of 1990 requires that Community Development Block Grant (CDBG) entitlement communities, such as Roanoke, that have a Comprehensive Housing Affordability Strategy (CHAS) prepare a Performance Report and an Annual Plan each year by December 31, to continue to receive federal funding. City Council was informed of this requirement by letter, dated September 18, 1992. The letter noted that the City's Planning Commission would be coordinating the development of the Annual Plan. (Staff support for this effort has been provided by the Office of Grants Compliance, the Office of Human Development, the City Planning Department and the Housing Development Office.) The Planning Commission's Community Development Subcommittee conducted a public hearing on September 23, 1992 to solicit public comments on the housing needs of the City and to obtain opinions on the effectiveness of programs and activities currently underway. The Draft versions of the Performance Report and the Annual Plan were developed and made available for a 30-day public review period as required by U.S. Department of Housing and Urban Development (HUD) regulations. (The review period began on October 21, 1992 and ended on November 20, 1992.) The CHAS Performance Report describes the 1992 performance of Roanoke City and other entities within the jurisdiction in providing affordable housing to meet the needs of very low-income, low-income, and moderate-income families, including the needs of homeless individuals and families. The 1993 Annual Plan is based on the CHAS five year strategy and an assessment of the first year's performance. General policies of the Five-year CHA$ 2 include: 1. Emphasis will be placed on rehabilitation and improvement of existing housing stock. 2. Low income households would be targeted for programs of housing assistance. Emphasis will be placed on providinq homeownership opportunities. Related to this, conversion of single-family owner-occupied housing to multi-family rental will be discouraged. It is expressly contrary to the policy of the City for any person to discriminate against another person, on the basis of race, color, religion, national origin, age, sex, handicap or familial status, in matters of housing and real estate. The 1993 Annual Plan recommends that emphasis should continue to be focused on: 1. Coordination of housing assistance resources. 2. Homeownership opportunities. 3. Improvement and maintenance of rental properties. Elimination of regulatory/public policy issues which limit housing choice, and perpetuate substandard housing. 5. Shelter and support for homeless persons. Supportive services and accessible housing to special populations including elderly, persons with disabilities, persons with alcohol or other drug addiction, and persons diagnosed with AIDS or related diseases. The Plan discusses other actions in relation to public policies, institutional structure, public housing improvements, and public housing resident initiatives for self-sufficiency. 8. The Plan contains estimates of what financial resources are expected to be available. II. Current Situation: Planning Commission approved the draft Annual Plan at their regular meeting on Nov. 4, 1992 and recommended it to Council for their review and approval. 3 III. IV. City Council received a formal briefin9 on the draft Performance Report for federal fiscal year 1992 and the draft Annual Plan for federal fiscal year 1993 on November 16, 1992. Issues: A. Benefit to the City B. Compliance with applicable regulations C. Timing D. Impact on the City's Housing Objectives Alternatives: A. Approve, adopt and authorize the City Manager to submit the 1993 Annual Plan to HUD for review and approval. Benefit to the City will be continued eligibility to receive CDBG funds, to make application for Section 108 loans, and to participate in several federally funded housing programs. Projects supported by these funds include economic development activities, a variety of housing and neighborhood improvement efforts and assistance to homeless. Compliance with applicable regulations is assured through the submission of a CHAS Performance Report and Annual Plan which have been adopted by the local governing body, as required by HUD regulations. Timing is important because Roanoke is not eligible to apply for new federally funded community development or housing programs if the City does not have a 1992 CHAS Performance Report and a 1993 CHAS Annual Plan submitted to HUD by December 31, 1992. Impact on the City's housing objectives is positive through the recommendation for new homeownership opportunities, and the rehabilitation of substandard housing units, since the maintenance of such housing stock contributes to a healthy balance of housing types and costs within the City. Do not approve, adopt and authorize the City Manager to submit the 1993 Annual Plan to HUD for review and approval. Benefit to the City would be lost, with the loss of approximately $2 million in CDBG funds, annually, $500,000 from the HOME program, $41,000 in McKinney funds and the resulting $7 million in leveraged monies which are generated by these federally supported activities. This would mean that programs and activities currently funded with such monies would have to obtain funding from other sources or be eliminated. In addition, the City would be ineligible to apply for or receive Section 108 loans, or monies under the HOPE program. 2. Compliance with applicable regulations would not be realized without an approved CHAS. 3. Timing would not be an issue. Impact on the City's housing objectives would be negative, since potential sources o~ funding for achieving these objectives would be unavailable. V. Recommendation: It is recommended that City Council concur in Alternative A and approve, adopt and authorize the City Manager to submit the Comprehensive Housing A~fordability Strategy (CHAS) 1993 Annual Plan to HUD for review and approval. Respectfully submitted, W. Robert Herbert City Manager WRH: Attachments cc: Chairman, Planning Commission City Attorney Acting Director of Finance Director of Public Works Director of Human Development Chief of Economic Development Chief of Community Planning Building Commissioner City Engineer Grants Monitoring Administrator Housing Development Coordinator Executive Director RRHA Human Development Coordinator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~11 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #183-410 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. William L. Stuart, Manager, Streets and Traffic Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #183-410 Mr. Robert T. Taylor, President Southern Salt Company, Inc. P. O. Box 2556 Norfolk, Virginia 23501 Dear Mr. Taylor: I am enclosing copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on deicing salt. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2.4011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #183-410 Mr. Cory Childs Highway Sales Manager Highway Sales Department North American Salt Company 8300 College Boulevard Overland Park, Kansas 66210 Dear Mr. Childs: I am enclosing copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on deicing salt. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~01 ! Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #183-410 Mr. Thomas J. Butler Government Business Manager Morton Salt Division Morton International, Inc. 100 N. Riverside Plaza Chicago, Illinois 60606-1597 Dear Mr. Butler: I am enclosing copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on deicing salt. Sincerely, ;~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Ci v C erk November 25, 1992 File #183-410 Mr. Robert H. Jones Vice President of Bidding and Marketing AKZO Salt, Inc. Abbington Executive Park Clark Summit, Pennsylvania 18411 Dear Mr. Jones: I am enclosing copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #183-410 Mr. Don Ferguson Deicing Sales Manager Bulk Deicing Sales Cargill, Inc. Drawer B Lansing, New York 14882 Dear Mr. Ferguson: I am enclosing copy of Resolution No. 31255-112392 accepting the bid of AKZO Salt, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $42.80 per ton. Resolution No. 31255-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on deicing salt. Sincerely, ~O-~ Mary F. Parker, CMC/AAE City Clerk MFP: sw MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk NoVember 25, 1992 File #410-178-467-183 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, Council Member William White, Sr., requested that you confer with City School and Roanoke Redevelopment and Housing Authority officiais to determine the feasibility of jointly purchasing deicing salt or selling deicing sait, at cost, to said entities as a cost saving measure. Sincerely, ~,~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: The Honorable William White, Sr., Council Member MARY F. PAI~ k~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 November 25, 1992 File #410-178-467-183 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, Council Member William White, Sr., requested that you confer with City School and Roanoke Redevelopment and Housing Authority officials to determine the feasibility of jointly purchasing deicing salt or selling deicing salt, at cost, to said entities as a cost saving measure. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: The Honorable William White, Sr., Council Member RECc,~O CITY CI~' ~,,c Dece~er i5, I992 Office of the City Manager The Honorable William White, Council Member City of Roanoke Sr. Dear Councilman White: SUBJECT: Deicing Salt On November 23, 1992, during the regular scheduled council meeting, City Council approved the purchase of deicing salt for use on City streets. At that time you asked the question on the feasibility of Jointly purchasing deicing salt for or selling deicing salt to City Schools and Redevelopment and Housing Authority. D. Darwin Roupe, Manager of General Servies has talked with representatives of the Schools and Housing Authority. Both entities have concluded that their need for this particular product is small if any. Mr. Roupe has proposed, with the concurrance of Mr. Clark, Director of Public Works, to allow the Schools and Housing Authority to use deicing salt from the City's stockpile. Those entities would then be billed for the actual amount used at the same cost that was paid for the product. Thank you for your ~uggestion. We are always interested in reducing cost as well as working cooperatively with other entities. I hope this response addresses your questions relative to the above subject. Sincerely, W. Robert Herbert City Manager WRH/DDR/ss bcc: ~s. Mary F. Parker, City Clerk Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2333 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of November, 1992. No. 31255-112392. A RESOLUTION accepting the bid of AKZO Salt, Inc., made to the City for furnishing and delivering deicing salt; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of AKZO Salt, Inc., made to the City, offering to supply deicing salt meeting all of the City's specifications and requirements therefor, for $42.80 per ton delivered, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. Roanoke, Virginia November 23, 1992 '92 NOV18 8:26 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids on Deicing Salt Bid Number 92-10-106 I. Backqround Deicinq Salt is necessary to provide for a successful snow and ice removal program. October 26, 1992, request for quotations were sent to nine (9) firms on the City's current bid list for deicing salt. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. November 6~ 1992, bids were received, after due and proper advertisement. All bids so received were publicly opened and read at 2:00 p.m., in the Office of the Manager of General Services. D. Bid specifications require price to remain firm until March 31, 1993. Deicinq Salt for FY '91-'92 was purchased at $41.80 per ton. The lowest bid submitted for FY '92-'93 will cost $1.00 more per ton. Five (5) responses were received. A tabulation of bids received is attached. II. Current Situation Ail bids received were evaluated in a manner by representatives of the departments: consistent following Public Works Street Maintenance General Services The lowest bid meeting specifications is submitted by AKZO Salt, Inc. for the amount of $42.80 per ton delivered. Deicing Salt Bid Number 92-10-106 Page 2 III. Issues IV. A. Need B. Compliance with Specifications C. Fund Availability Alternatives A. Council award the bid for Deicinq Salt to AKZO Salt, Inc. to supply the City 1000 tons, more or less, for the amount of $42.80 per ton delivered. Need deicing salt is necessary for a successful snow and ice removal program. 2. Compliance with Specifications - all bids received met required specifications. Fund Availability - funds are designated in FY '92 - '93, Snow Removal account number 001-052-4140-2045, to provide for the purchase of deicing salt for the total amount of $42~800.00. B. Reject all bids Need - deicing salt would not be available for removal of snow and ice from City Streets. Compliance with specifications - would not be an issue with this alternative. Fund Availability - budgeted funds designated for snow and ice removal would not be extended. Recommendation Council concur with Alternative "A", award the bid, to furnish and deliver 1000 tons, more or less, of deicing salt, to AKZO Salt, Inc., for the cost of $42.80 per ton. Deicing Salt Bid Number 92-10-106 Page 3 B. Reject all other bids. Respectfully Submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #117-405-458 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31257-112392 authorizing you to enter into a contract with The Columbia Group, Inc., for a maximum compensation of $60,000.00, to provide professional services to the City in connection with the application of Roanoke Gas Company for franchise renewal. Resolution No. 31257-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, f&~t~,~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. James D. Grisso, Acting Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #117-405-458 Mr. James D. Cotton Project Manager The Columbia Group, Inc. 680 Grove Street Ridgefield, Connecticut 06877 Dear Mr. Cotton: I am enclosing copy of Resolution No. 31257-112392 authorizing the City Manager to enter into a contract with The Columbia Group, Inc., for a maximum compensation of $60,000.00, to provide professional services to the City in connection with the application of Roanoke Gas Company for franchise renewal. Resolution No. 31257- 112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of November, 1992. No. 31257-112392. VIRGINIA, A RESOLUTION authorizing the City Manager to enter into a contract with The Columbia Group, Inc., to provide professional services to the City in connection with the application of Roanoke Gas Company for franchise renewal. BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as The City Manager and the City Clerk shall be authorized to execute and attest, respectively, an agreement with The Columbia Group, Inc., for the provision by such firm of professional services in connection with the application of Roanoke Gas Company for renewal of its franchise with the City. 2. The maximum compensation to The Columbia Group, Inc., under the contract authorized by this ordinance shall be $60,000.00. 3. The form of the contract shall be approved by the City Attorney. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #60-117-405-458 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31256-112392 amending and reordaining certain sections of the 1992-93 General Fund Appropriations, providing for the transfer of $16,500.00 in connection with employment of The Columbia Group, Inc., to provide professional services to the City relative to the application of Roanoke Gas Company for franchise renewal. Ordinance No. 31256-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. r-"xa'~ Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director, Utilities and Operations Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Ms. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE C~TY OF ROANOKE~ V~R~NI~ 1992-93 emergency. WHEREAS, Government of the exist. The 23rd day of November, 1992. No. 31256-112392. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Roanoke Appropriations, be, to read as follows, THEREFORE, BE that certain IT ORDAINED by the Council of the City of sections of the 1992-93 General Fund and the same are hereby, amended and reordained in part:~ &DDropriations General Goverr~ment Director of Utilities and Operations (1) .......... Nondepartmental Contingency-General Fund (2) ...................... Rsve~e Miscellaneous Revenue Sale of Property (3) .............................. 1) Fees for Professional Services 2) Contingency 3) Sale of Surplus Property (001-056-1250-2010) $ 60,000 (001-002-9410-2199) (16,500) (001-020-1234-0861) 43,500 $ 9,060,276 189,554 11,689,569 490,065 $ 309,560 73,500 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. (:ITY ;_-" ' '~ Roanoke, Virginia November 23, 1992 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Engagement of The Columbia Group, Inc. for Assistance Regarding Roanoke Gas Company Franchise Negotiations Background: A. Current 20 year franchise for Roanoke Gas Compan~ expires in August, 1993. Issues involving franchise fee, asset acquisition and term need to be negotiated. Co Expert data collection, evaluations and advice are desired from a consultant experienced in utility rate making who also has experience with state and federal regulatory commissions. The Columbia Group, Inc. has assisted the City, acting with other localities through the Virginia Municipal League (VML) and the Virginia Association of Counties (VACO), in electrical rate negotiations in the past. Attached proposal, dated November 6, 1992, is for consulting service for The Columbia Group, Inc. to assist the City for a fee "not-to-exceed" $50,000 plus travel and out-of-pocket expenses. II. Issues: A. Need B. Qualification c. Cost D. Funding III. Alternatives: ao Council authorize the employment of The Columbia Group, Inc. at a total fee not-to-exceed $60,000 to assist in the negotiations of matters relating to the Roanoke Gas Company franchise with the form of contract subject to the approval of the City Attorney. Need for expertise, both financially and involving regulatory issues, is recognized. Qualification of The Columbia Group, Inc. is explained in the attached proposal and an accompanying document available in the office of the Director of utilities and Operations. 3. Cost is not-to-exceed $60,000 including travel and out-of- pocket expenses. Page 2 Funding is available as follows: Unanticipated revenue from the sale of surplus property ($57,447 received to date vs. $25,000 anticipated in the approved fiscal year 1993 budget) with another sale anticipated in the spring ii. General Fund Contingency ($281,565 remaining as of this writing out of $317,779 approved as part of the fiscal year 93 budget) $43,500 $16,500 Total $60,000 Council refrain from authorizing the employment of a consultant to assist in the Roanoke Gas Company franchise negotiations. 1. Need is deemed not to exist. 2. Qualification is a moot issue. 3. cost is a moot issue. IV. 4. Funding is not needed. Recommendation: Council authorize the following: A. Funding: i. ii. Appropriation of $43,500 unanticipated income to Account No. 001-056-1250-2010, Fees for Professional Services with a corresponding increase in the revenue estimate for Sale of Surplus Property, Account No. 001-020-1234-0861 $43,500 Transfer of $16,500 from Account No. 001-002- 9410-2199, General Fund Contingency to 001-056- 1250-2010, Fees for Professional Services $16,500 Total Approval of a contract with The Columbia Grou~, with Alternative "A". $60~000 Inc. in accordance W. Robert Herbert City Manager WRH:KBK:afm Attachment cc: City Attorney Director of Finance Director of Utilities & Operations IHt: COl UMBIA GROUP INCl. November 6, 1992 Mr. Kit B. Kiser, Director Utilities & Operations City of Roanoke, Virginia Room 354, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Dear Kit: It was very informative chatting with you and your colleagues, Mr. Clark and Mr. Dibling, last week. As a result of those conversations, we have prepared the attached proposal for an acquisition study regarding Roanoke Gas Company's assets located in the City of Roanoke and the surrounding county. We look forward to discussing this proposal with you, at your convenience. Very tr~ your.s, ,The Columbia Group, Enclosures JDC/mec The Columbia Croup, Incorporated Proposal for Consulting Services to The City of Roanoke, Virginia Regarding Municipal Acquisition of Gas Utility Assets November 6, 1992 PFoposed SeFv£ces We propose to provide consulting services to the City of Roanoke regarding the appropriate purchase price and other major issues related to an acquisition of the Roanoke Gas Company or its assets. We plan to include a review of the many tasks that are required in order to implement a municipal acquisition so that the City is aware of the magnitude of the undertaking and the possible protracted time-frame required to accomplish it. We propose to determine a fair purchase price for an acquisition by conducting a thorough study of the gas utility company and its assets based on the generally accepted plant or utility valuation techniques. These techniques may include: 1) Original Cost - the valuation of assets at their book value (or original cost of the assets less accumulated depreciation). This method is basically the SCC method of valuing investment in utility rate cases. 2) Reproduction Cost - the cost of rebuilding the existing plant with a substantially identical new plant. 3) Market Value - the market price of publicly traded comparable gas utility stocks divided by their book value applied to the original cost of the assets being purchased. In addition, we would calculate various "break-even" prices, i.e., that price which could be paid by the City to Roanoke Gas Company which would leave the rates unchanged to current customers. Our study would consist of four phases: 1) financial and economic data collection, 2) analysis to determine the valuation under the three techniques discussed above, 3) the expected impact on utility rates and general fund revenues under public versus private ownership and finally, 4) the final report which will include a review of the tasks to be performed in connection with an acquisition, a likely time-frame for implementation, a review of the economic results, and all necessary materials for an initial presentation to the State Corporation Commission. We view the first phase, the collection of the necessary data, to be a significant effort. The study must consider and identify the appropriate assets for acquisition. Whether the City decides to purchase the entire Virginia operations of the Roanoke Gas Company's, or only those assets located in the City, we will ensure that the gas supply issues are properly considered. While the original cost data is generally available in the financial statements, it may need to be investigated in greater detail to reflect only the assets that are actually in service and of interest to the City. Therefore it may be necessary to prepare separate City versus County asset allocation models as well as separate cost of service models. In the second phase, the valuations under each of the methods are performed by computer analysis employing our own in-house valuation programs. These programs have been written by our analysts in other engagements concerning utility acquisitions, as discussed below. The third phase of the engagement involves examining the consequences of an acquisition on the general fund revenues and on rates to consumers. This phase requires an analysis to quantify the potential savings from municipal ownership that can be retained in the general fund or used to manage utility rates. These advantages include multi-million dollar savings due to the City's access to lower cost public financing and its State and Federal tax-exempt status. These advantages are contrasted with acquisition costs in excess of the utility's book value to determine the likely range of utility rates and general fund revenues under various purchase price scenarios. In addition, this phase would include both a short (five year) and long term (25 year) forecast of rates, cost of service and general fund revenues. This would be contrasted with comparable rate increases of investor owned gas utilities to determine any short and long-term advantages or disadvantages of municipal ownership. In the final phase of the engagement we propose to furnish to the City a comprehensive final report to use as a basis for informed decision making regarding the possible risks and rewards associated with an acquisition. We will also prepare suitable materials for the initial presentation to the State Corporation Commission. It is our view that this report and presentation materials will also be useful in any subsequent negotiation of franchise fees the City may elect to pursue with the Roanoke Gas Company. Members of our firm are available to make presentations or to serve as expert witnesses in the future if so needed. Our Utility Acquisition Experience The Columbia Group, Inc. has been engaged to conduct several engagements for the acquisition of entire utility companies or large utility assets. Our clients for these engagements have been local municipal governments, county governments and local utility authorities. These engagements have been conducted in conjunction with Public Utility Commission reviews and have included presentations to local governments, task forces, citizens' groups, etc. Our familiarity with the numerous acquisition related issues makes 2 us well suited to provide general guidance to our clients on what issues they can expect to encounter throughout the process, from the planning and analysis stage to the actual purchase price negotiations and consummation of a sale. Members of our group have testified as expert financial witnesses in some two hundred major utility rate cases. Our detailed firm resumes have been included under separate cover. Proposed Personnel We propose Steve Ruback and James D. Cotton as project managers in this engagement. Steve will be assisted by David Deslauriers and Jim will be assisted by Elizabeth P. Jensen and Ruth E. Feldman. For further information, we have enclosed Statements of Firm Qualifications in gas supply and utility rate matters. Steve Ruback is a Principal of the Columbia Group, Inc., and leads our Gas Supply and Rate Design Group. Mr. Ruback is a lawyer and engineer who has worked solely as a gas supply and rate design consultant to the City of Richmond and other municipalities for the past 14 years. He has provided technical support and expert testimony in numerous FERC and state utility commission proceedings. For the past several years Mr. Ruback has been special rate design and gas supply consultant to the City of Richmond's 78,000 customer gas utility. In this capacity he has conducted analyses to evaluate costs and benefits of additional pipeline capacity to the City and developed short and long term gas supply plans. He also participated in negotiations leading to the 1989 Columbia/Commonwealth pipeline merger and the 1989 Global Settlement. Currently he is providing a Mega-NOPR Response plan for the City of Richmond and for Westfield Gas & Light in Westfield, Massachusetts. James D. Cotton is a Principal of the Columbia Group, Incorporated. He is a nationally recognized utility rate expert and has testified on behalf of the public in over a hundred utility rate proceedings. Mr. Cotton has served a project manager in dozens of special projects related to the utility industry, including acquisition analyses performed on behalf of local municipal governments. Prior to becoming an expert witness in 1978, Mr. Cotton was the Rate Economist of Citizens Utilities Company. He has also been a Financial Analyst for The New York News Company and he has held various positions with Time, Inc., including Controller of Time's cable television operations. Mr. Cotton holds a B.A. degree from Franklin and Marshall College and an M.B.A. in Finance from Columbia University. Elizabeth P. Jensen is a Vice-President of the Columbia Group. She has ten years of utility consulting experience, including testifying as the accounting witness in rate case proceedings, performing numerous special projects in the areas of cash flow analysis, budgeting and utility acquisitions. Prior to her consulting experience, Mrs. Jensen was an Assistant Financial Manager for Business Planning and Analysis at the General Foods Corporation. In that position she was responsible for the profit planning of a $700 million business unit, including impacts related to commodity prices, new business proposals and marketing programs. Mrs. Jensen holds a M.S. in Management from the Massachusetts Institute of Technology and a B.A. in Business Administration from the University of Washington. David F. Deslauriers has significant experience in cost of service analysis, utility rate proceedings, and economic evaluation of utility supply alternatives. He has critically evaluated numerous gas, electric, and water cost of service studies and has conducted extensive rate and revenue allocation analyses. Mr. Deslauriers has developed many computer based models for gas utility applications, including load forecasting, dispatching and supply alternatives. Prior to joining The Columbia Group, Inc., in 1989, Mr. Deslauriers held financial and marketing positions with Fidelity Investments of Boston. He holds an M.B.A. in finance and marketing from Babson College and a B.A. from The College of the Holy Cross. Ruth E. Fel4man is a Senior Consultant with our firm. Her most notable area of expertise is in computer and financial modeling, especially in the areas of utility valuation studies and cash flow analyses. She has worked closely with our firm's municipal clients in performing numerous special projects and acquisition studies. Prior to joining the Columbia Group, Inc., Ms. Feldman spent three years in the Economic Planning and Corporate Finance functions for a major electric utility. Her educational background includes an M.B.A. degree in Finance from Northeastern University and a B.S. degree in Marketing from Fairleigh Dickinson University. 4 Proposed Fees we propose to perform the services described for professional fees ranging from $65.00 per hour for a Consult~a~,-~ $105.00 for a Principal, and a "not-to-exceed" price of/~50,~00'in professional fees with travel and out-of-pocket expenses t~-be billed at cost. We estimate the engagement will require 700 hours of professional time and would likely entail several trips to the franchise area as well as two to three interim meetings with the City. We anticipate that the entire study can be accomplished over a two month period. This proposal does not include any services after the issuance of our final report in this engagement. Any cross examination or other court appearances on the part of our consultants have not been included, although such services could be provided, if requested, at an additional cost. In summary, we would provide you with a comprehensive report addressing the major issues generally encountered in municipal acquisitions of public utility assets. Our report would include a review of the effects of various purchase prices on both the City's general fund revenues and rates to gas utility customers. The document would include both text and schedules and would be an acquisition primer. We view this as an exciting engagement for us and an important step for the City of Roanoke. If you should have any questions regarding this proposal, please call either Mr. Cotton at (203) 438-8886 or Mr. Ruback at (617) 821-5570. The Columbia Group, Inc. References Associated with this Proposal Paul Bender Dave Gehm (City of Richmond) Sarah Finley, Esq. (James River Water Authority) Howard Dobbins, Esq. (Virginia Municipal League) C.F. (Flip) Hicks, Esq. (Virginia Municipal League) Guy Mazza, Esq. (County of Nassau, N.Y.) Brad E. Regenbogen, Esq. (Town of Hempstead, N.Y.) Deputy Director Controller Department of Public Utilities 600 East Broad Street Richmond, VA 23219 (804) 780-5210 Williams, Mullen, Christian & Dobbins 2 James Center 1021 East Carey Avenue P.O. Box 1320 Richmond, VA 23210 (804) 643-1991 Williams, Mullen, Christian & Dobbins 2 James Center 1021 East Carey Avenue P.O. Box 1320 Richmond, VA 23210 (804) 643-1991 1001 East Broad Street Suite LL20 Richmond, VA 23219 (804) 788-6652 Deputy County Attorney County of Nassau One West Street Mineola, NY 11501 (516) 571-4114 Assistant Town Attorney Town of Hempstead Office of Town Attorney One Washington Street Hempstead, NY 11550 (516) 489-5000 6 ~ DI~PA~TMI~NT Ol~ FINANCE: R~ C!: '/ ~.! November 23, 1992 '92 NOV19 P3:36 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso Monthly Financial Report 1992. Attached is a copy of the financial report for the month of October, (~,cting Director of Finance JDG/kp Attachment CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF OCTOBER 31, 1992 General Contingency: Balance July 1, 1992 Ord. No. Department 31100 Transfers 31107 Recreation CMT Human Resources CMT Municipal Auditing CMT Human Resources Purpose Grant Local Match Youth Summit Uniforms for Conservation Corp. Quality Control Review Juvenile Curfew 317,779 1,800) 29,914) 4,500) 1,605) 4,000) 275,960 Maintenance of Fixed Assets Contingency: Balance July 1, 1992 200,000 Supplemental Budgets - Employee Compensation Balance Ju~y 1, 1992 25r000 Total Contingency Balance $_.__500~960 1 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money and Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Cmrent Fiscal Year Revised Percent of Jul 1-Oct 31 Jul 1-Oct 31 Percentage Revenue Revenue Eatimate 1991-92 1992-93 of Change Estimates Received 919,193,304 ~ 19,194,611 0.O1% $ 63,308,846 36.01% 7,719,567 8,162,644 5.74% 39,883,333 20.47% 171,441 202,119 17.89% 823,250 38.63% 193,592 208,173 7.53% 593,000 35.11% 257,572 250,890 ( 2.59%) 827,652 30.31% 8,450,252 8,288,699 ( 1.91%) 34,874,503 32.82% 6,707,714 6,786,573 1.18% 25,255,672 26.87% 5,824 121,226 N/A 153,332 79.06% 753,041 523,237 (30.52%) 2,506,042 20.88% 63,068 83,490 32.38% 266,060 31.38% 371,988 270,327 (27.33%) 1~493,581 18.10% $43~887~363 $ 44~091~989 0.47% $ 159~685;270 27.61% 2 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation, and Curtura~ Community Oevelopment Education Debt Service Nondepartmental Total Year to Data for the Period Jul 1-Oct 31 Jul 1-Oct 31 Percentage 1991-92 1992-93 of Change $ 3,026,944 $ 2,996,509 1,108,533 1,195,744 10,865,437 10,216,100 7,751,587 8,301,661 4,546,235 4,447,678 1,544,268 1,706,634 246,452 269,699 18.332,420 19,222,357 4,962,087 3,668,872 $ 52,938,973 $ 54,046,419 Current Fiscal Year Unencumbered Revised Budget Balance Appropriations Obligated 1.01 %} $ 6,003,767 $ 9,000,276 33.29% 7.87% 2.334,835 3,530,579 33.87% 5.98%) 19,770,798 29,986,898 34.07% 7.10% 11,947,932 20,249,593 41.00% 2.17%) 9,988,655 14,436,333 30.81% 10.51% 2,689,684 4,396,318 38.82% 9.43% 623,971 893,670 30.18 % 4.65% 50,122,243 69,344,600 27.72% 26.06%) 3,605,445 7,274,317 50.44% 264.17% 2~357,981 4,379~146 46.15% 2.09% $ 109r445,311 $ 163,491,730 33.06~% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1992 General Government Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unencumbered Budoet To Date Balance Encumbrances Balance 510,422,674 $ 4,911,148 $ 5,511,526 $ 428,O17 $ 5,083,509 11,735,656 6,037,665 5,697,991 1,879,176 3,818,815 352,140 233,610 118,530 105,014 13,516 7,371,097 4,085,297 3,285,800 811,751 2,474,049 2,097,642 1,672,645 424,997 204,673 220,324 1,389,028 1,232,000 157,028 63,397 93,631 10,783,364 3,436,389 7,346,975 1,296,187 6,080,788 5,282,037 5,282,037 5,282,037 $ 49.433.63~8 $ 2116081754 $ 27,824,884 $ 4.788.21.5 $ 23.036.669 4 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Total Non-Operating Income Net Income 1992 $ 846,948 812,004 69,212 4,879 321,389 117.875 2.172.307 317,705 442,068 147,564 94,484 1,001.821 1,170,486 236.649 933,837 19,392 4,825 270 24,487 $ 958,324 1991 $ 537,312 669,O48 40,738 1,204 349,963 137.261 1.735,526 307,713 382,602 140,211 124,322 954,848 780,678 238.132 542,546 33,832 3,300 3,263 40,395 $ 5_~82.941 5 WATER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect New Service, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Falling Creek Plant Rehabilitation Phase Franklin Road Widening Carvins Cove Improvement Phase II Water Plant Expansion Bonds 92 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 88,666 190,997 2,410 178,676 12,103 1,118,810 9,007 1,373,654 555 464,838 648,686 4,088,402 3,399,568 $ 688.834 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt Count,/ Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net (Loss) 1992 1,516,932 179,861 51,941 156,221 15,853 30,118 9,058 1,959,984 489,404 1,383,312 1,872,716 87,268 320,001 (232,733) 13,540 41,510 55,050 ( 177,683) 11,590 11,590 189.273) 1991 $ 1,549,830 191,159 67,078 213,734 19,962 34,274 4.000 2,080,037 472,859 1,365,257 1,838,116 241,921 322,419 80,498) 34,255 37,548 71.803 ( 8,695) 16,691 16.691 25.386) 7 SEWAGE TREATMENT FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Other Equipment Unidentified Construction FY86 Projects Design Roanoke Diesel Engine #6 Franklin Road Widening Peters Creek Flood Reduction Phase I Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 17,172 16,568 56,326 821,477 22,777 1,343 935,663 878,252 $ 57.411 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant Miscellaneous State Promotion Grant - Advertising Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Interest Expense 1988 Revenue Bond Issue Total Non-Operating Expenses Net (Loss) 1992 228,746 33,707 1,008,918 93,968 1,365,339 431,446 578,170 1,009,616 355,723 352,433 3,290 34,609 8,994 41,600 10,613 23 14,856 110,695 113,985 25,862 173,963 199,825 85,840) 1991 $ 287,851 33,455 883,399 53,077 1,257,782 382,550 488,393 870,943 386,839 357,626 29,213 78,477 15,196 62,305 11,815 1,115 168,908 198,121 28,677 175,505 204,182 9 ROANOKE REGIONAL AIRPORT COMMISSION {CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Furniture and Equipment Vehicular Equipment Other Equipment Unidentified Construction Refurbish Buildings Paint and Repair Buildings General Aviation Development FAR Part 150 Noise Study Perimeter Road and Electric Projects Snowblower/AIP 11 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 6,151 22,688 3,526 27,600 19,653 2,400 123,633 141,240 701,124 3,000 1,051,015 749,022 301.993 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Expenses Before Depreciation Operating: Personal Services Fringe Benefits Contractual Services Internal Services Utilities and Communications Other Charges Rental and Leases Promotional Expenses: Personal Services Fringe Benefits Contractual Services Other Charges Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Operating Supplement General Fund Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Net Income (Loss) 1992 103,707 8,387 38,598 615 9,824 34,408 195,539 197,152 47,244 30,415 25,127 114,470 56,639 1,770 13,756 1,042 3,566 ( 348) 490,833 (295,294) 119,326 (414,620) 678,616 2,325 1.387 1991 118,656 20,371 55,897 450 29,762 28.652 253.788 152,833 36,884 24,344 155,293 99,123 25,547 795 18,380 1,394 2,555 1,034) 516,114 262,326) 119.846 382.172) 4,346) 3,347 682,328 ( 999) 267,708 11 CIVIC CENTER FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Asbestos Abatement Acoustical Enclosure Removal Air Conditioning in Coliseum Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 14,084 233,835 118,800 295 367,014 233.835 NOTE: Some of these projects are continued from prior years with inception to date totals. 12 CITY OF ROANOKE TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Before Depreciation Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Transfer from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Operating Subsidy for GRTC Total Non-Operating Expenses Net Income 1992 $ 96,707 67,625 150,514 73,937 18,914 407,697 201,778 201,778 205,919 174,731 31,188 719,163 1,309 910 721,382 752,570 277,518 338,516 616,034 13_~_6,536 1991 $ 64,270 62,701 144,885 21,453 19,527 312,836 141,573 141.573 171,263 125,848 45,415 300,000 191 293 3O0,484 345,899 25,839 300,000 325,839 $___20,060 13 CITY OF ROANOKE NURSING HOME FUND INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursement Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Operating Supplement Total Non-Operating Income Net Income 1992 41,125 85,992 253,576 380,693 367,332 87,458 454,790 (74,O97) 17,481 ( 91,578) 1,451 405,553 407,004 315.426 14 NURSING HOME FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Total Project Expenditures Year to Date Exnenditures $ 2.972 $ 2~972 15 CITY OF ROANOKE HOTEL ROANOKE CONFERENCE CENTER FUND INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Income Contribution from Capital Fund Contribution from Virginia Tech Interest on Investments Total Non-Operating Income Net Income 1992 22,975 22,975 (22,975) 50,000 50,000 60 100,060 $ 77.085 16 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 1992 Operating Revenue: Charges for Services $ 3,043,012 Total Operating Revenue 3,043,012 Less: Operating Expenses Before Depreciation Personal Services 1,520,387 Operating Expenses 655,495 Total Operating Expenses Before Depreciation 2,175,882 Operating Income Before Depreciation 867,130 Less: Depreciation 185,882 Operating Income 681,248 Add: Non-Operating Income Interest on Investments 20,783 Total Non-Operating Income 20,783 Net Income $ 702,031 1991 $ 2,576,459 2,576,459 1,451,998 624,688 2,076,686 499,773 204,142 295,631 49,331 49,331 $ 344.962 17 INTERNAL SERVICE FUND (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Management Services - Furniture and Equipment Management Services - Other Equipment City Information Systems - Other Equipment City Information Systems - Library Automation Equipment Fleet Management - Furniture and Equipment Fleet Management - Other Equipment Utility Line Services - Other Equipment Total Year to Date Exoenditures 2,578 106,118 21,437 10,035 4,438 1,329 4,375 $ 150310 18 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL 5'TATEM E NT OF ACCOUNTABILITY FOR THE MONTH ENDED OCI'OBER 31, 1992 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED OCTOBER 31. 1992 GENERAL $13,799,520.89 $18 207 106.74 $13 582 179.06 ~i~i~ $14,155,103 06 WATER 31,043,383.05 682,210.89 93,793.41 ~ira~i ~8~ 1,952,275.31 SEWAGE 2,078,866.15 1,069,226.10 1,032,976.19 1,970,318.79 AIRPORT 5,472,318.09 578,755.85 270,569.72 ~~i: 4,561,668.06 CIVIC: CENTER 604,089.06 85,956.72 147,082.77 (434,808.88) INTERNAL SERVICE 3,033,235.36 347,471.52 363,816.68 3,072,771.99 TRANSPORTATION 270,849.49 85,489.33 170,635.78 ~:~ 173,357.71 CAPITAL 19.524 035.16 95~817.59 615,224.39 i; ~i~:::: 1,205,085.40 NURSING HOME 429,721.28 94,892.34 101,076.37 0.00 HOTEL&CONVENTION (225.00) 87,281.19 10,030.82 0.00 PENSION 134.39 570,000.00 612,579.40 (34,704.56) GRANT PROGRAMS (286,994.11) 1.135,151.65 1,178,492.58 :: :(~I)4) 427,429.41 PAYROLL (5.817.198.96) 10.061.476.24 11.543.560.32 t?~ ~. iN/,} {6.394.110.30) CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31, 1992 THAT SAiD FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSAJ..S: CERTIFICATES OF DEPOSIT DOMINION BANK SIGNET BANK STATE NON-ARBITRAGE PROGRAM (SNAP) TOTAL DATE: NOVEMBER 6, 1992 $25,000,000.00 16,000,000.00 40,079,908.08 GORDON E. PETER~. R"OANSI~'~ CITY~-REASURER 19 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 4 MONTHS ENDING OCTOBER 31, 1992 Revenue City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1992 1,725,054 1,159,482 2,384,934 164,192 5,433,662 $ 1991 1,622,189 1,006,091 1,778,839 40,551 4,447,670 Expenses Pension Payments Fees for Professional Services Active Service Death Benefit Expense From Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date 2,246,836 $ 2,163,236 43,870 39,388 7,463 86,068 72,824 10,979 3.688 2,395,216 2,279.136 3,038,446 $ 2.168.534 20 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF OCTOBER 31, 1992 Assets Cash Investments: (market value - Due From Other Funds Other Assets Total Assets 1992 8144,654,394 1991 8132,671,175) 1992 1991 8( 44,229) 8( 34,745) 131,068,325 116,010,826 188 1,323 18.000 18,000 8 131,042,284 115.995.404 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 8 565.844 8 539,711 565,844 539.711 127,437,994 113,287,159 3.038,446 2,168,534 130.476,440 115,455.693 8 131.042.284 8___115.995.404 21 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2A011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #60-184 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31258-112392 amending and reordaining certain sections of the 1992-93 General and Internal Service Funds Appropriations, in connection with personnel lapse funds for the first quarter of fiscal year 1992-93. Ordinance No. 31258-112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 23rd day of November, 1992. No. 31258-112392. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General, and Internal Service Funds Appropriations, and providing for an e~ergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of Roanoke that certain sections of the 1992-93 General, Service Funds Appropriations, be, and the same are hereby, and reordained to read as follows, in part: the City of and Internal amended A ro riations City Council (1) ................................. City Clerk (2) ................................... City Manager (3) ................................. Economic Development (4) ......................... Personnel Lapse (5) .............................. City Attorney (6) ................................ Director of Finance (7) .......................... Billings & Collections (8). Registrar (10) ................................... Treasurer (11). Real Estate Valuation (13) ....................... Sheriff (14) Commonwealth Attorney (16) ...................... Clerk of Circuit Court (17) ............. General Services (18) ................... Risk Management (19! .... Police Patrol - . (21).. Police - Training (23) ........................... $ 215,795 276,853 466,136 308,787 (682,915) 539,730 1,601 439 948 027 410 837 167 510 714 586 771 922 756 155 1,379 622 6,055 325 733 841 876,369 225,124 405,134 2,449,792 6,947,207 1,518,424 247,048 Fire - Administration (24) ............. Fire - Technical Services (25) ......... Fire - Operations (26) ................. Fire - Training & Safety (27) .......... Emergency Services (28) ................ Emergency Medical Services (29) ........ Animal Control (30) ............................. Parks Maintenance (31) .......................... Recreation (32) ................................. Building Inspections (33) ...................... Street Maintenance (34) ........................ Communications (35) ............................ Signals and Alarms (36) ........................ Solid Waste Management (37) .................... Custodial Services (38) ......................... Engineering (39) ................................. Building Maintenance (40) ........................ Community Planning (41) ......................... Law Library (42) ................................ Juvenile Detention Home (43) .................... Youth Haven (44)~ .... Crisis Intervention Social Services - Administration (46) ........... Social Services - Income Maintenance (47) ....... Social Services - Services (48) ................... Social. Services - Employment Services (49)....... Librarxes (50) ............................ Revenue General Administration (51) ...................... Employment Services (52) ......................... Director Social Services - Administration (53)... Internal Service A ro riations Personnel Lapse (54) ............................. $( City ~nformation Systems (55) . Materxals Control (56) ....... ]]~]~.~ Fleet Maintenance (57) 1) Regular Employee Salaries (001-001-1110-1002) $ 47 2) Regular Employee Salaries (001-001-1120-1002) 1,095 3) Regular Employee Salaries (001-002-1211-1002) ( 3,580) $ 277,738 258,429 9,291,728 117,155 206 034 1,111 152 280 089 3,644 511 1,240 793 692 733 2,909 176 1,715,857 649,605 4,332,525 856,780 1,274,668 2,751,526 432,996 172,086 686,713 347,536 394,445 460,284 3,831,225 7,503,285 653,376 1,884,480 $ 2,083,178 560,952 1,893,128 63,000) 2,248,817 204,171 2,924,477 3,109,081 16 17 18 19 2O 21) 22 23 24 25 26 27 28 29 4) Regular Employee Salaries 5) Salary Lapse 6) Regular Employee Salaries 7) Regular Employee Salaries 8) Regular Employee Salaries 9) Regular Employee Salaries 10) Regular Employee Salaries 11) Regular Employee Salaries 12) Regular Employee Salaries 13 Regular Employee Salaries 14' Regular Employee Salaries 15 Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salarles Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries (001-002-8120-1002) (001-002-9410-1090) (001-003-1220-1002) (001-004-1231-1002) (001-004-1232-1002) (001-005-1240-1002) (001-010-1310-1002) 001-020-1234-1002) '001-022-1233-1002) 001-023-1235-1002) 001-02'4-2140-1002) 001-024-3310-1002 001-026-2210-1002 001-028-2111-1002 (001-050-1237-1002 (001-050-1262-1002 (001-050-3112-1002 (001-050-3113-1002) (001-050-3114-1002) (001-050-3115-1002) (001-050-3211-1002) (001-050-3212-1002) (001-050-3213-1002) (001-050-3214-1002) (001-050-3520-1002) (001-050-3521-1002) $ 4,554 192,085 1,846 5,643 ( 1,862) 9,677 2 ( 708) ( 151) 1 ( 2,313) ( 25,971) ( 1,985) ( 8,118) ( 957) ( 4,390) 3,786 (5~,543) ( 6,082) 555 ( 14,027) ( 10,307) ( 9,865) ( 9,780) 5,336 38,930 30 31 32 33 34 35 36 37' 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53' 54) Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries General Administration Employment Services Director of Social Services- Administration Salary Lapse (001-050-3530-1002) (001-050-4340-1002) (001-050-7110-1002) (001-052-3410-1002) (001-052-4110-1002) (001-052-4130-1002) (001-052-4160-1002) (001-052-4210-1002 001-052-4220-1002 001-052-4310-1002 001-052-4330-1002 001-052-8110-1002 001-054-2150-1002 '001-054-3320-1002 001-054-3350-1002) 001-054-3360-1002 001-054-5311-1002 (001-054-5313-1002 (001-054-5314-1002 (001-054-5316-1002 (001-054-7310-1002 (001-020-1234-0676 (001-020-1234-0681) (001-020-1234-0685) (006-002-9411-1090) $ 5,818 ( 30,567) ( 19,423) 796 (19,282) 2,423 ( 11,202 ( 5,460) ( 3,830) ( 5,422) ( 2,711) 661 783 2,840 291 1,562 7,725) 39,196 22,863 5,648 1,479 22,997 5,648 ( 21,071) 37,000 55) Regular Employee Salaries (006-050-1601-1002) $(14,572) 56) Regular Employee Salaries (006-050-1613-1002) ( 579) 57) Regular Employee Salaries (006-052-2641-1002) ( 1,751) 58) Regular Employee Salaries (006-056-2625-1002) (20,098) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE. VA. November 23, 1992 '~2 NOV19 P~!:ll TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance Personnel Lapse The attached budget ordinance adjusts salary budgets as requested by the accompanying report from the City Manager's Office. ~Cting Direct~)r of Finance JDG/pac attachments CITY OF ROANOKE OFFICE OF NAN&GEMENT ~ND BUDGET TNTERDEP2%RTMENTAL COMMUNIC~,T'r ON DATE: November 12, 1992 TO: FROM: SUBJECT: James D. Grisso, Acting Director of Finance~ Barry L. Key, Mag~e~Management & Budget, through W. Robert Herber~y Manager Personnel Lapse Report for First Quarter of Fiscal Year 1992-93 (July, 1992 September, 1992) The following figures represent the status of Personnel Lapse for Fiscal Year 1992-93 as of September 30, 1992: ~ FUND: Total Budgeted Personnel Lapse ($875,000) First Quarter Personnel Lapse Reduction First Quarter Revenue Adjustment Net First Quarter Reduction $241,801 (49,716) 192,085 Personnel Lapse Balance Remaining after First Quarter ($682,925) INTERNAL SERVICE FI]ND: Total Budgeted Personnel Lapse First Quarter Lapse Reduction Personnel Lapse Balance Remaining after First Quarter ($100,000) 37,000 ($63,000) A spreadsheet which details departmental personnel lapse transactions' is attached. Attachment DEPARTMENT NAME JT & BUDGET DEVELOPMENT ~ITY A'F'FOR NEY ~ FINANCE IILLINGB & COLLECTIONS IEGtBTRA,R ASURER OF REVENUE lEAL ESTATE VALUATION IOARD OF EQUALIZATION iHERIFF ~ OF CIRCUIT COURT -'ENERAL SERVICES OF PUBLIC SAFETY ~ERBONNEL MANAGEMENT IISK MANAGEMENT ~OLICE ADMINISTRATION ~OLICE INVESTIGATION JISTRATION :IRE TECHNICAL SERVICES =IRE OPERATIONS :IRE TRAINING & SAFETY NCY SERVICES BVCS ~ECREATION ICATIONS :IEFUSE COLLECTION 270 * TOTAL 1ST QTR ADJUSTMENT LE~8 REVENUE ADJUSTMENTS NET 1 ST QTR ADJU~B'fMENT 47 (3,580 4,55,1 1,840 5,04~ (1,862) 9,677 (151', (2,31 (25,971: (1,98s (8,115: (95? 0 0 (4,390 3,786 (53,543 (0,082 555 (14,027 (10,307 (9,855 (9,780 5,336 38,930 (30,567 (19,423 796 (19,282 2,423 (5,460 (3,830 ($,422 (2,711 12- Nov-g2 City of Roanoke - S&lary Lapse Calculation - I st Qua~te~ Page 2 .AUE , .... A~,~pFr~E~ 001- 054- !150 * .AWLISRARY 783 788 001 - 054- ~320 * JUVENILE DETENTION HOME 2,640 2,84(~ 001- 054- ~330 * ~LffREACH OETENTION 0 001- 054- ~350 * fOLITH HAVEN 291 291 001- 054- ~360 * ~,RISIS INTERVENTION 1,502 1,562 001- 054- 1311 * 3OCIAL SERVICES ADMINISTRATION (7,7251 (3,1801 (1,548 001- 054- ~313 * NCOME MAINTENANCE (39,1961 (19,5981 (19,598 001- 054- 1314 * '~OCIAL SERVICES - SERVICES (22,8631 (18,290} (4,573 001- 054- ~5316 * EMPLOYMENT SERVICES (5,0481 (5,548) 001- 054-~5317' rEMPORARYFOOD ASSISTANCE 0 0; 001- 054-7310' .IBRARIES (1,4791 (1,473] 001- 054-8170' =OMMUNiTY EDUCATION 0 0 001- 055-1250' 3IR, OF UTILn'IES & OPERATIONS 0 0 001- 072- :110 * ~IRCUIT COURT 0 0 INTEE gAL 8ERVIC E FUND 005- 050- 601 * =rTY INFORMATION SYSTEMS (14,57; (14,572 006- 050- ~1513 * dATERIALS CONTROL (079 (57~ 0~6- 002-1617' ~IANAQEMENT SERVICES 0 0! 006- 056- :625 * JTILITYLINE SERVICES (20,098 006- 052- 2641 * =LEET MANAGEMENT (1,751 (1,751 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-254.1 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #67-70-353 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31259-112392 rejecting all bids received by the City for handicapped compliance modifications at the Southeast Action Forum (Old Fire Station No. 6) and the Villa Heights Recreation Center. Resolution No. 31259- 112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw Enc. pc: Mr. James D. Grisso, Acting Director of Finance Mr. George C. Snead, Jr., Director, Public Safety Mr. Rawleigh W. Quarles, Fire Chief Mr. William F. Clark, Director, Public Works Mr. Gary N. Fenton, Manager, Parks and Recreation Mr. Owen M. Grogan, Superintendent, Recreation Mr. Charles M. Huffine, City Engineer Mr. L. Bane Coburn, Project Manager Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #67-70-353 Mr. J. W. Christenbury Vice President Acorn Construction, Ltd. P. O. Box 625 Troutville, Virginia 24175 Dear Mr. Christenbury: I am enclosing copy of Resolution No. 31259-112392 rejecting all bids received by the City for handicapped compliance modifications at the Southeast Action Forum (Old Fire Station No. 6) and the Villa Heights Recreation Center. Resolution No. 31259- 112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~-~t~-.- Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 November 25, 1992 SANDRA H. EAKIN Deputy City Clerk File #67-70-353 Mr. Martin S. Pruitt Vice President Building Specialists, Inc. P. O. Box 1174 Roanoke, Virginia 24006 Dear Mr. Pruitt: I am enclosing copy of Resolution No. 31259-112392 rejecting all bids received by the City for handicapped compliance modifications at the Southeast Action Forum (Old Fire Station No. 6) and the Villa Heights Recreation Center. Resolution No. 31259- 112392 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 23, 1992. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, f~,.~_.~_. Mary F. Parker, CMC/AAE City Clerk MFP: sw Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of November, 1992. No. 31259-112392. A RESOLUTION modifications at Recreation Center. rejecting all bids Southeast Action for handicapped compliance Forum and Villa Heights BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City for handicapped compliance modifications at Southeast Action Forum and Villa Heights Recreation Center are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any and all revisions in the contract documents deemed advisable and to cause the project to be readvertised for bids. ATTEST: City Clerk. CITY C~ ! ~ ~!' ~ Roanoke, Virginia November 23, 1992 '92 NOV 18 / 11:48 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BID COMMITTEE REPORT HANDICAPPED COMPLIANCE SOUTHEAST ACTION FORUM (OLD FIRE STATION NO. 6) AND VILLA HEIGHTS RECREATION CENTER ROANOKE, VIRGINIA PROJECT NO. 06-92C I concur with the recommendation of Report. WRH/LBC/fm Attachment: Bid Committee Report the attached Bid Committee Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Citizens' Request for Service City Engineer Construction Cost Technician Grants Compliance Roanoke, Virginia November 23, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BID COMMITTEE REPORT HANDICAPPED COMPLIANCE SOUTHEAST ACTION FORUM (OLD FIRE STATION NO. 6) AND VILLA HEIGHTS RECREATION CENTER ROANOKE, VIRGINIA PROJECT NO. 06-92C I. Background: City Council, at its October 26, 1992 meeting, publicly opened and read aloud the bids received for the Handicapped Compliance at Southeast Action Forum (Old Fire Station No. 6) and Villa Heights Recreation Center. Two (2) bids were received with Building Specialist, Inc., of Roanoke, Virginia, submitting the low bid in the amount of $38,300.00 and 9_90 consecutive calendar days. C. Work consists of the following: 1. Southeast Action Forum: New toilet to accomodate the handicapped. Moving the building electric service out of the bathroom. New building access ramp and sidewalk to handicapped parking area. 2. Villa Heights Recreation Center: New toilets for handicapped. This requires rebuilding the old back porch where the existing toilets are located and new outside steps to grade. New handicapped ramp for entrance into the building. Honorable Mayor & Members of City Council RE: Handicapped Compliance 11/23/92 Page 2 II. Issues in order of A. importance are: Compliance of the bidders with the requirements of contract documents for bid submittal. Amount of the low bid. Funding for the project. Time of completion. the III. Alternatives are: A. Reject the bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents for bid submittal would not be an issue. Amount of the low bids exceeds available funding by 53%. Funding is in the Community Development Block Grant Account in the amount of $25,000.00. 4. Time of completion would be extended. Award a lump sum contract to Building Specialists, Inc., in the amount of $38,300.00 and 90 consecutive calendar days for Handicapped Compliance a~-Southeast Action Forum (Old Fire Station No. 6) and Villa Heights Recreation Center in accordance with the contract documents as prepared by the Office of City Engineer. Compliance of the bidders with the requirements of the contract documents for bid submittal was met. 2. Amount of the low bid exceeded the project estimated cost by 53%. Honorable Mayor & Members of City Council RE: Handicapped Compliance 11/23/92 Page 3 Fundinq for this project is limited to $25~000.00 from the Community Development Block Grant Fund. Time of completion is quoted as 90 calendar days. consecutive IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Authorize the City Manager to reject the two bids received, rework/revise the contract documents and re- advertise the project(s). WW/LBC/fm Attachment: cc: Tabulation of Bids City Attorney Director of Finance City Engineer Citizens' Request for Service Construction Cost Technician Grants Compliance Respectfully submitted, William Whi~e, dh~lrman William F. Clark Kit B. Kiser TABULATION OF BIDS HANDICAPPED COMPLIANCE SOUTHEAST ACTION FORUM (OLD FIRE STATION #6) AND VILLA HEIGHTS RECREATION CENTER ROANOKE, VIRGINIA PROJECT NO. 06-92C Bids opened before City Council on October 26, 1992, at 2:00 p.m. BASE BID BIDDER ALT. I Building Specialist, Inc. 1538,300.00 5,180.00 Acorn Construction, Ltd.I $79,000.00 6,000.00 I TIME I BOND 19800 YES YES Alternate 1: Engineer's Estimate: William F. Clark Add for replacement of doors at rear of Southeast Action Forum (Old Fire Station #6). $25,000.00 William White, C~ai~an Kit B. Kiser Office of City Engineer Roanoke, Virginia November 23, 1992 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk NoVember 25, 1992 File #137 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, a recommendation of Mayor David A. Bowers and Council Member William White, Sr., with regard to the City of Roanoke benefitting from new legislation and domestic funding which is expected to come about as a result of the election of President-Elect Bill Clinton was referred to you for discussion with the City's Legislative Affairs Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw mnc. pc: The Honorable Beverly T. Fitzpatrick, Jr., Co-Chairperson, Legislative Affairs Committee The Honorable William White, Sr., Co-Chairperson, Legislative Affairs Committee Mr. Wilburn C. Dibling, Jr., City Attorney Dav/d A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981.2444 November 11, 1992 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: · Almost everyday in the press, in the National League of Cities' publications, and in the United States Conference of Mayors' correspondence, information is presented re~arding the changes soon to come about as a result of the election of President- Elect Bill Clinton. There is every indication that the new President, in conjunction with a majority of the Congress, will refocus America's attention on the problems of our cities. Thank goodness! We have had too many years in which the Federal Government has neglected the inner-city poor, dec.eased housing subsidies, and failed to fund infrastructure repairs and development. The first 100 days of the Bill Clinton administration will, most likely, be similar to the first 100 days of Fm, n~ltn D. Roosevelt. The year 1993 will make a siKnificant cb,nge in the direction of American domestic policy. Roanoke must be poised and raady to benefit from this tramendous change. We need to make sure that our City administration is properly informed and preparad to apply for every possible federai p~o~'ffmn of which we might be a likely candidate. The size of our City alone makes it a wonderful location for federal demonstration projects. Accordingly, it is our desire that Council diract the City administration to formulate a plan to be implemented by a response team made up of existing members already on our staff. However, we need the City Manager to establish this "Team Roanoke" as a task force gearin~ up to -~ke contacts on behalf of our citizens in WashinKton, so that we can benefit our City from what we expect to be 100 historic days of new legislation and domestio lundinE for Roanoke. We respectfully request that this matter be placed on the Consent Agenda on November 16, 1992, and thereafter be referred to the City M.n~ger for raport and recommendation back to Council within 45 days. DAB: WW: jas Council Member MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2A011 Telephone: (703) 981-25~.1 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #132 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, the question of cancelling the regular meetings of City Council to be held on Monday, December 21 and Monday, December 28, 1992, was referred to you to determine if there are matters that require the attention of Council, and if not, the City Attorney was requested to prepare the proper measure cancelling the meetings. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #1-10-58-429-280 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, Council unanimously agreed to place Joel M. Schlanger on administrative leave with pay from his City duties, effective immediately upon the expiration of his current 30 day suspension and terminating at the close of business on December 7, 1992. Said administrative leave is not disciplinary in nature and is intended solely to allow additional time required for completion of the administrative investigation being conducted by the Municipal Auditor and now in progress. There shall be no lapse in Mr. Schlanger's health, life or disability insurance coverages during such administrative leave. g~'"'" ~~'Sincerely, //~~ Mary F. Parker, CMC/AAE City Clerk MFP: sw pc' Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, Human Development Mr. Kenneth S. Crenin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget MARY F. PARKE~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 25, 1992 File #1-10-58-429-280 Mr. Joel M. Schlanger P. O. Box 20092 Roanoke, Virginia 24018 Dear Mr. Schlanger: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1992, Council unanimously agreed to place you on administrative leave with pay from your City duties, effective immediately upon the expiration of your current 30 day suspension and terminating at the close of business on December 7, 1992. Said administrative leave is not disciplinary in nature and is intended solely to allow additional time required for completion of the administrative investigation being conducted by the Municipal Auditor and now in progress. There shall be no lapse in your health, life or disability insurance coverages during such administrative ',ave. g--"~ ~ ~'Sincerely, ~O~ _ Mary F. Parker, CMC/AAE City Clerk MFP: sw