HomeMy WebLinkAboutCouncil Actions 01-25-93BOWl
31311
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 25, 1993
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. All Present.
The Invocation was delivered by Thc Reverend Edward C. Woodward,
Pastor, Oak Grove Church of the Brethren.
The Pledge of Allegiance to the Flag of the United S~__a!ea of America
was led by Mayor David A. Bowers.
Presentation of a proclamation declaring Wednesday, January 27, 1993,
as James R. "Jimmy" Carter Appreciation Day.
PUBLIC HEARINGS
Public hearing to consider an amendment to the City Charter which
would authorize the School Board of the City to establish the school
calendar so that the first day students are required to attend school may
be prior to Labor Day. Mr. Wilburn C. Dibling, Jr., City Attorney.
Adopt~,,cl Resolution No. 31311--012593. (7-0)
2. CONSENT AGENDA
(APPROVED 7-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BEI.OW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Joel M. Schlanger tendering his resignation as
a member of the Hotel Roanoke Conference Center Commission, Roanoke
Valley Solid Waste Management Board, Roanoke Valley Resource Authority,
and Roanoke Regional Airport Commission.
RECOMMENDED ACTION: Receive and file the communication and
accept the resignations.
C-2
A report of the City Manager requesting that Council convene in
Executive Session to discuss a matter with regard to the location of an
existing business when no previous announcement has been made of the
business' interest in expanding in the community, pursuant to Section 2.1-
344 (A)(5), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter with
regard to the location of an existing business
when no previous announcement has been
made of the business' interest in expanding
in the community, pursuant to Section 2.1-
344 (A)(5), Code of Virginia (1950), as
amended.
2
C-3
Qualification of Barbara N. Duerk and Richard L. Jones as members
of the City Planning Commission for terms of four years each, ending
December 31, 1996.
RECOMMENDED ACTION: Receive and file.
A communication from Mayor David A. Bowers requesting that
Council convene in Executive Session to discuss vacancies on various
authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended.
A report of the City Attorney requesting that Council convene in
Executive Session to discuss a matter with regard to actual litigation, being
a suit brought on behalf of the City to collect money owed to the City,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
A report of the City Manager requesting that Council convene in
Executive Session to discuss a personnel maller, being the appointment of a
specific public officer, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A report of thc City Manager requesting that Council convene in
Executive Session to discuss a matter with regard to disposition of publicly
held property, specifically the possible conveyance of an interest in land for
economic development purposes, pursuant to Section 2.1-344 (A)(3), Code
of Virginia (1950), as amended.
REGULAR AGENDA
3. HEARING OF CITIZENS U}~N PUBLIC MATI'ERS:
None.
4. PETITIONS AND COMMUNICATIONS:
3
ao
A communication from the Roanoke City School Board recommending
approval of a State Literary Fund loan application, in the amount of
$2.2 million, for construction costs for addition and improvements to
Morningside Elementary School; and approval of an intent statement
in connection with financing of the project.
Adopted Resolution Nos. 31312--012593 and 31313-012593. (7-0)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to presentation of the 1993 Roanoke City
Recycling Curbside Collection Calendar.
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
o
A report recommending adoption of an amendment to the City
Code to provide for performance of elevator inspections prior to
payment of inspection fees, and to provide for interest and no
further reinspections on overdue accounts.
Adopted Ordinance No. 31314-012593. (7-0)
A report with regard to recommendations of the Emergency
Medical Services Advisory Committee in order to provide for
increased coordination and continuity among agencies providing
pre-hospital care.
Adopled Resolution No. 31315-012593. (7--0)
4
A report recommending acceptance of the lowest responsible
bids received by the City for certain Utility, Police and Fire
vehicles; and appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 31316-012593 and Resolution
No. 31317-012593. (6-0, Mayor Bowers abstained from
voting.)
A report recommending acceptance of the lowest responsible
bids received by the City for one new heavy duty stump cutter,
and three new 9-ton rated utility trailers; and appropriation of
funds in connection therewith.
Adopted Budget Ordinance No. 31318-012593 and Resolution
No. 31319-012593. (7-0)
A joint report of the City Manager and the Acting Director of
Finance with regard to lump sum extended illness leave
payments to members and non-members of the City of
Roanoke Pension Plan.
Adopted Ordinance No. 313204)12593. (7-0)
A joint report of the City Manager and the Acting Director of
Finance with regard to retirement benefits provided to
firefighters and police officers in the Employees' Supplemental
Retirement System.
Adopted Ordinance No. 31321-012593. (7-0)
ACTING DIRECTOR OF FINANCE:
1. A financial report for the month of December, 1992.
Received and filed.
5
c. CITY CLERK:
A report advising of expiration of the three year terms of
Charles W. Day and Finn D. Pincus as Trustees of the Roanoke
City School Board on June 30, 1993, and that applications for
the upcoming vacancies will be received in the City Clerk's
Office until 5:00 p.m. on Wednesday, March 10, 1993.
Received and filed.
6. REPORTS OF COMMIIWEES:
Minutes of the Audit Committee meeting held on Monday, January 4,
1993. Council Member William White, Sr., Chairperson.
Received and filed.
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
Ordinance No. 31297, on second reading, permanently vacating,
discontinuing and closing a certain 12 foot alley running in a north-
south direction between Official Tax Nos. 4142631 and 4142630, and
being perpendicular to Buena Vista Boulevard, S. E.
Adopted Ordinance No. 31297-012593. (7-0)
Ordinance No. 31298, on second reading, rezoning a tract of land
located at 209 Ninth Street, N. W., identified as Official Tax No.
2112019, from LM, Light Manufacturing District, to RM-1,
Residential Multi-family, Low Density District, subject to certain
conditions proffered by the petitioner.
Adopted Ordinance No. 31298-012593. (7-0)
6
9.MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City
Council.
The Water Resources Committee recommended that Council extend
10.
the lease of the Jefferson High School Gymnasium to the YMCA for
a period of one year with the option to renew for two additional years.
Council concurred in the recommendation and referred the matter to
the City Attorney for preparation of the proper measure.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
OTHER HEARINGS OF CITIZENS:
CERTIFICATION OF EXEC~E SESSION.
None.
(7-0)
7
Of/ice of the Mayor
CITY OF ROANOKE
:rot malion
Given under our hands and the Seal of the City of Roanoke this twenty-fifth day
of January in the year of our Lord, nineteen hundred and ninety-three:
Mr. James R. "Jimmy" Carter has been employed as an operator
representing the Greater Roanoke Transit Company since the
thirteenth day of November, 1974; and
WHEREAS,
Mr. Carter has driven for fifteen years and in excess of 300,000
miles, without a preventable accident, in service to the citizens of
the Roanoke Valley; and
WH~,
Mr. Carter's e.~emplary safety record and driving ability has
qualified him to represent the Greater Roanoke Transit Company
on numerous occasions in the American Public Transit
Association's International Roadeo Competition; and
WH~,
Mr. Carter competed in Roadeo competition in 1984, 1985, 1987,
1989, 1990 and 1992, finishing no less than twenty-third and as
high as fourth; and
WHEREAS,
the Board of Directors of the Greater Roanoke Transit Company
wish to recognize Mr. Carter for his outstanding service to, and
representation of, the Greater Roanoke Transit Company and the
citizens of the Roanoke Valley.
NOW, THFRF, FO~, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon all citizens to recognize and congratulate Mr.
Carter for his outstanding accomplishments, and do hereby
proclaim Wednesday, January 27, 1993, as
JAMES R. 'JIMMY' CARTER APPRECIATION DAY.
A~TEST:
City Cl~rk
Mayor
MARy F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 26, 1993
SANDRA H. EAK1N
Deputy City Clerk
File #137-467
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31311-012593 requesting the 1993 Session of
the General Assembly of Virginia to enact a certain amendment to the Roanoke
Charter of 1952, as amended. Resolution No. 31311-012593 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 25,
1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc o
pc.
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-254!
January26, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #137-467
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
810 General Assembly Building
Richmond, Virginia 23219
Dear Delegate Woodrum:
I am enclosing two certified copies of Resolution No. 31311-012593 requesting the
1993 Session of the General Assembly of Virginia to enact a certain amendment to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendment be placed in the form of a bill to be introduced at the 1993 Session of the
General Assembly. Resolution No. 31311-012593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely, ~.~
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 26, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #137-467
The Honorable Brandon Bell, Senator
Senate of Virginia
382 General Assembly Building
Richmond, Virginia 23219
Dear Senator Bell:
I am enclosing two certified copies of Resolution No. 31311-012593 requesting the
1993 Session of the General Assembly of Virginia to enact a certain amendment to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendment be placed in the form of a bill to be introduced at the 1993 Session of the
General Assembly. Resolution No. 31311-012593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely, {~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
January 26, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #137-467
The Honorable A. Victor Thomas
Member, House of Delegates
451 General Assembly Building
Richmond, Virginia 23219
Dear Delegate Thomas:
I am enclosing two certified copies of Resolution No. 31311-012593 requesting the
1993 Session of the General Assembly of Virginia to enact a certain amendment to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendment be placed in the form of a bill to be introduced at the 1993 Session of the
General Assembly. Resolution No. 31311-012593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely, ~O..n.g~n_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31311-012593.
A RESOLUTION requesting the 1993 Session of
Assembly of Virginia to enact a certain amendment to
Charter of 1952, as amended.
the General
the Roanoke
WHEREAS, at a regular meeting of the Council held on January
25, 1993, at 2:00 p.m., in the Council Chamber in the Municipal
Building, Fourth Floor, 215 Church Avenue, S.W., Roanoke, Virginia,
after due and proper publication of the notice of public hearing
pursuant to S15.1-835, Code of Virginia (1950), as amended, which
notice contained inter alia, an informative summary of the proposed
amendment to the Roanoke Charter of 1952 hereinafter referred to,
a public hearing with respect to such proposed amendment was held
before the City Council at which all citizens so desiring were
afforded opportunity to be heard to determine if the citizens of
the City desire that the City request the General Assembly to amend
its existing Charter in the form and manner hereinafter referred to
and as provided in the aforesaid notice; and
WHEREAS, upon conclusion of such public hearlng and upon
consideration of the proposed amendment to such Charter, the
Council is of opinion that the 1993 General Assembly should be
requested to amend this City's Charter as hereinafter set forth.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The General Assembly of Virginla is hereby requested at
its 1993 Session of the General Assembly to amend Section 56 of the
Roanoke Charter of 1952, as presently amended, by adding the words
hereinafter shown as underscored:
S56. Powers and duties of the school board.
The school trustees of said city shall be a body
corporate under the name and style of the School Board of
the city of Roanoke, and shall have all of the powers,
perform all of the duties and be subject to all of the
limitations now provided, or which may hereafter be
provided by law in regard to school boards of cities and
except that all real estate with the buildings and
improvements thereon heretofore or hereafter purchased
with money received from the sale of bonds of this city,
appropriated by the council or received from any other
source for the purpose of public education, shall be the
property of the said city of Roanoke, unless such money
so received from any other source be received on other
conditions. The school board shall transmit to the
council and to the city director of finance a detailed
statement of all moneys received by said board or placed
to its credit. Separate accounts shall be kept by the
said board of moneys appropriated by the council, and
moneys received from other sources, and every such
statement shall show the balance of each class of funds
on hand or under control of said board as of the date
thereof.
The school board shall on or before Maroh 15 of each
fiscal year prepare and submit to the council or its
designee for its information in making up its proposed
annual budget a detailed estimate, in such form as said
council or its designee shall require, of the amount of
money required for the conduct of the public schools of
the city for the ensuing fiscal year, with an estimate of
the amount of all funds which will probably be received
by said board for the purpose of public education from
sources other than appropriations by the council.
The council may, at its discretion, oby ordinance
provide for an audit of the affairs and records of the
school board by the municipal auditor or by any other
competent person or firm selected by the council.
The School Board shall be authorized to establish
the school calendar so that the first day students ar,,
required to attend school may be Drior to Labor Day~
provisions of qeneral law notwithstandinq.
2. As provided by ~15.1-834, Code of Virginia (1950), as
amended, the City Clerk is directed to forthwith transmit to each
of the members of the General Assembly of Virginia representing the
City of Roanoke at the 1993 Session of the said General Assembly
two copies of this resolution setting forth the requested
amendments to the Roanoke Charter of 1952, as presently amended, to
be put into the form of a bill to be introduced at the 1993 Session
of the General Assembly.
ATTEST:
City Clerk.
OFFICE OF THE CITYATTORNEY (:ITY .
454 MUNICIPAL BUrLDING
ROANOKE, VIRGINIA 24011-1595
TE LE F~ O# E: 7;~-.t -2431 '93 J~l 20 P3'5-~
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
WILBURNC. DIBLING, JR. January 25, 1993
CnYA~OnHEy KATHLEEN MARIE KRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Proposed Charter Amendment relating
to School Openinq Date
Dear Mrs. Bowles and Gentlemen:
The 1993 Legislative Program, adopted by City Council on
December 14, 1992, requests the General Assembly to amend the State
Code to permit the School Board to establish a school opening date
earlier than Labor Day. I have recently been advised that the best
way to accomplish this is through a Charter amendment. In this
regard, at the January 11, 1993, meeting of City Council, I
requested and Council agreed to establish a public hearing with
respect to such proposed Charter amendment.
The public hearing on the agenda of City Council for today has
been properly advertised pursuant to S15.1-835, Code of Virginia
(1950), as amended. The public hearing will offer all citizens the
opportunity to be heard to determine if the citizens of the City
desire that the City request the General Assembly to amend its
Charter in the form and manner set out in the attached resolution.
By adopting the attached resolution, City Council will be
requesting the General Assembly to amend the City Charter so that
the School Board will be authorized to establish a school calendar
providing that the first day students are required to attend school
may be prior to Labor Day, the provisions of general law
notwithstanding.
The Honorable Mayor and Members
of City Council
January 25, 1993
Page 2
I will be pleased to respond to any questions members of
Council may have about this matter.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
Attachment
cc:
The Honorable Chairman and Members, Roanoke City School Board
Dr. Frank P. Tota, Superintendent
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
William X Parsons, Assistant City Attorney
Al; NUM,SER - 11321762
PUBLISHER'S FEF-
CITY OF ROANOKE
C/O MAKY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUHICIPAL bLOG
ROANOKE VA 2~01i
[:IFf;
'93 JNq25 p, 9:59
STATE OF VIRGINIA
CITY OF ROANi]K!i
AFFIDAVIT OF POBLICATION
i, {THc UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, wHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES 6 WO~LD-NEWS, A
DALLY NEWSPAPER PUf~LISHED IN ROANOKE~ IN
THE STATF OF ViRGI~IA, DO CER~IFY tHAT
THE ANNEXSD NUTICS W~S PU;GLISHED IN SAID
NEWSPAPERS 0~ THE FOLLOWING DATES
01/15/93
wITNESS, THJ.,S 20TFj DAY OF JANUARY 1993
AUTHOP~IZED SIGNATURE
NOTICE OF
PUBLIC HEARING
TO CITIZENS OF THE
CITY OF ROANOKE:
NOTICE OF PUBLIC HEARING
TO CITIZENS OF THE CITY OF ROANOKE:
NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke
will, pursuant to S15.1-835, Code of Virginia (1950), as amended,
hold a public hearing on Monday, January 25, 1993, at 2:00 p.m., in
the Council Chamber, 4th Floor, Municipal Building, 215 Church
Avenue, S. W., in the City of Roanoke, Virginia, at which time
citizens of the City of Roanoke shall have an opportunity to be
heard to determine if such citizens desire Council to request the
General Assembly of Virginia to make a certain amendment to the
Roanoke Charter of 1952, as amended, which amendment is
informatively summarized as follows:
Amend S56 of the Charter to authorize the
School Board of the City to establish the
school calendar so that the first day students
are required to attend school may be prior to
Labor Day.
The full text of the proposed amendment to ~56 of the
Charter is on file at the office of the City Clerk of the City,
Municipal Building, Room 456, 215 Church Avenue, S. W., Roanoke,
Virginia.
GIVEN under my hand this llth day of January, 1993.
Mary F. Parker, City Clerk
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #15-110-247-253-9-27-144
Mr. Joel M. Schlanger
P. O. Box 20092
Roanoke, Virginia 24018
Dear Mr. Schlanger:
Your communication tendering your resignation as a member of the Hotel Roanoke
Conference Center Commission, the Roanoke Regional Solid Waste Management Board,
the Roanoke Valley Resource Authority, and the Roanoke Regional Airport
Commission, was before the Council of the City of Roanoke at a regular meeting held
on Monday, January 25, 1993.
On motion, duly seconded and unanimously adopted, the communication was received
and filed and the resignations were accepted.
Sincerely, ~C~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. W. Robert Herbert, Chairperson, Roanoke Regional Airport Commission
Ms. Cathy Pendleton, Secretary, Roanoke Regional Airport Commission
Mr. John H. Parrott, Chairperson, Roanoke Regional Solid Waste Management
Board, 714 Wildwood Road, S. W., Roanoke, Virginia 24014
Mr. John R. Hubbard, Chairperson, Roanoke Valley Resource Authority, 3433
Bramhieton Avenue, S. W., Roanoke, Virginia 24018
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs
and Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia
24061-0142
Ms. Margie W. Thomas, Secretary of Virginia Tech Board of Visitors,
210 Burruss Hail, Virginia Tech, Blacksburg, Virginia 24061-0142
Mr. Brian J. Wishneff, Chief, Economic Development
Joel M. Schlanger
[77 ,'
CiTY ~' iS (}FFICE
P. O. Box
Roanoke, Virginia 24018
(703) ~8~-$722
January 21, 1993
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss the location of an existing business when no
previous announcement has been made of the business' interest in
expanding in the community, pursuant to S2.1-344(A)(5), Code of
Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
WRH:dlj
cc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Brian J. Wishneff, Chief, Economic Development & Grants
Mary F. Parker, City Clerk
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #15-200-110
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
This is to advise you that Barbara N. Duerk and Richard L. Jones have qualified as
members of the City Planning Commission, for terms of four years each, ending
December 31, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc: Mr. John R. Marlles, Agent, City Planning Commission
0'2
RECEIVED
Oath or Affirmation 6T C)Tf;dJ
St, ate of Virginia, Git~ of Roanoke, to
I, Barbara N. Duerk
'93
J~Nll P1:35
., do solemnly swear (or attlrm) that
I will support he Constitut~n of the United States, and the Constitution of the State of Vkg~,andthat
I willfaithfullyand impa~ially discharge and pe~orm afl the duties incumbent upon me as
a member of the City Planning Commission, for a term of four years ending December 31,
1996.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this //
Oafh or Af fi 6fi°fiBer Office
'93 J~l-8 p4:05
State o~ Virlllnia, ~i~t o~ Roa~e, ~o .~:
R~chard L. Jones _, do solemnly sw~r (or ~) ~t
I,
I ~ sup~ ~e Constitution o~ the Unit~ States, and the Constitution o[ ~e $~te o~ Vkginia, ~d ~t
I ~1 ~ith[ully and impa~ially discharge and ~r~o~ all the duties incumbent upon me a~
a member o~ the C~ty PZann~ng OomiSsion, ~or a term of ~our year~ end~ng
December 31, 1996.
according to the best of my ability. So help me God.
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W.. Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
January 25, 1993
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
CITY OF ROANOKE
OFFICE OF THE CITYATTORNEY
4~4 MUNICIPAL ~UILDING
ROANOKE, 'vlRGINIA 24011-15~5
WILBURN C. DIBLI#G, JR.
January 25, 1993
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss a matter of actual litigation being a suit
brought on behalf of the City to collect money owed to the City
pursuant to S2.1-344(A)(7), Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
· Jr.
City Attorney
WCD:f
CC:
W. Robert Herbert, City Manager
James D. Grisso, Acting Director of Finance
Mary F. Parker, City Clerk
January 25, 1993
'93 J/~N 25 P]2,'~,:,"
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss a personnel matter being the appointment of a
specific public officer pursuant to S2.1-344(A)(1), Code of
~Virginia (1950), as amended.
Respectfully submitted,
WRH:f
W. Robert Herbert
City Manager
'93 J/ N 25 P12:43
Roanoke, Virginia
January 25, 1993
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss disposition of publicly held property,
specifically the possible conveyance of an interest in land for
economic development purposes, pursuant to Section 2.1-344.(A)(3),
Code of Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
WRH:dJ
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Brian J. Wishneff, Chief, Economic Development
Mary F. Parker, City Clerk
& Grants
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. FAY, IN
Deputy City Clerk
January 29, 1993
File #467-217
Mr. Finn D. Pincus, Chairperson
Roanoke City School Board
Roanoke, Virginia 24015
Dear Mr. Pincus:
I am enclosing copy of Resolution No. 31313-012593 authorizing the School Board for
the City of Roanoke to expend funds, in the amount of $2.2 million, in connection
with construction costs for additions and improvements to Morningside Elementary
School, and declaring the City's intent to borrow in order to fund or reimburse such
expenditures. Resolution No. 31313-012593 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. W. Robert Herbert, City Manager
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilhurn C. Dibling, Jr., City Attorney
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of January, 1993.
No. 31313-012593.
VIRGINIA
A RESOLUTION authorizing the School Board for the City of
Roanoke to expend funds for adding to and improving the present
school building at Morningside Elementary School and declaring the
City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to
expend out of the City's capital improvement fund up to
$2,200,000.00 for the cost of adding to and improving the present
school building at Morningstde Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations S1.103-18,
it is hereby declared that the City reasonably expects to reimburse
expenditures for the Project with proceeds of debt to be incurred
by the City. The maximum principal amount of debt expected to be
issued for reimbursement purposes is $2,200,000.00.
3. This is a declaration of official intent under Treasury
Regulation Sl.103-18(f).
4. The City Clerk is directed to make a copy of this
resolution available for public inspection at the City Clerk's
Office, 456 Municipal Building, Roanoke, Virginia 24011, within
thirty (30) days from the date hereof until the date of issuance of
the debt from the proceeds of which the expenditures for the
project are to be reimbursed.
5. The Acting Director of Finance is hereby authorized to
issue, on behalf of the City, a Declaration of Official Intent
which is consistent with this Resolution and which is in
substantially the form attached hereto as Attachment 1.
ATTEST:
City Clerk.
Attachment A
Declaration of Official Intent
DECLARATION OF INTENTION TO REIMBURSE THE
CAPITAL PROJECTS FUND FROM THE PROCEEDS OF
TAX-EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES
TO BE MADE IN CONNECTION WITH THE ACQUISITION,
CONSTRUCTION AND/OR EQUIPPING OF A CERTAIN CAPITAL
SCHOOL PROJECT
I have made the following findings:
A. The City of Roanoke ("City") will make, from its Capital
Projects Fund, expenditures on and after the date hereof with
respect to obligations incurred and to be incurred (the
"Expenditures") in connection with the Capital School Project
described in Part I of Exhibit A (the "Project").
B. One of my responsibilities for the City is to determine that
City funds advanced and to be advanced from the Capital Projects
Fund to pay Expenditures with respect to the Project are or will be
available only for a temporary period pending reimbursement from
the proceeds of one or more issues of tax-exempt borrowings,
including Literary Fund loan notes, heretofore or hereafter
authorized by the City ("Bonds") for such Project; and
C. As of the date hereof and except as noted in Part II of
Exhibit A, there are no funds of the City or any other entity that
is part of the controlled group of entities of which the City is
deemed a part under Treasury Regulation Sections 1.103-18 and
1.150-1(f) (the "Controlled Group") that are, or are reasonably
expected to be, allocated on a long-term basis, reserved or
otherwise set aside pursuant to the budgets of.the City or any
other entity that is part of the Controlled Group to finance the
Projects.
Accordingly, I make as of the date hereof the following
declarations under Treasury Regulation Section 1.103-18:
1. The City intends to reimburse itself with the proceeds of
Bonds for Expenditures with respect to the Project made on and
after the date hereof.
2. Each Expenditure will be a type properly chargeable to a
capital account (or would be so chargeable with a proper election)
under general Federal income tax principals at the time each
Expenditure is paid.
3. The maximum principal amount of debt expected to be
issued to reimburse the City for the Expenditures paid prior to the
date of issue of the Bonds is $2,200,000.00.
4. Except as noted in Part II of Exhibit A, there are no
funds from sources other than the Bonds that are, or are reasonably
expected to be, reserved, allocated on a long-term basis, or
otherwise set aside by the City or any other entity that is a part
of the Controlled Group pursuant to its budget or financial
policies with respect to any Expenditure with respect to any
Project.
5. Beginning no later than 30 days after this date and
ending on the date on which the Bonds from which the Expenditure
are reimbursed are issued, copies of this declaration will be
reasonably and continuously available for inspection by the general
public, on each business day and during normal business hours, on
request made to the City Clerk, 456 Municipal Building, Roanoke,
Virginia 24011.
Date: , 199
James D. Grisso
Acting Director of Finance
Declaration of Official Intent
Exhibit A
PART I: DESCRIPTION OF PROJECT
The capital school Project includes the construction and
acquisition of improvements, including additions and improvements
to sites, the construction of new buildings or additions and
alterations to existing buildings, and the furnishing and equipping
of buildings or additions to buildings, all of which is more
particularly described as follows:
Improvements and additions to Morningslde
Elementary School; estimated project cost
$2,200,000.00.
Ae
Ce
Declaration of Official Intent
Exhibit A
PART II: AVAILABLE FUNDS
Proceeds of general obligation bonds, including
investment income thereon, previously authorized and
issued for the Project, which will be fully exhausted
before any reimbursable Expenditures are made, in the
amount of $0.
General Fund transfers, revenues or other City funds, set
aside or otherwise dedicated to the same Project, in the
amount of $0.
Grant moneys, including investment income thereon, in the
amount of $0.
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT~
January 28, 1993
James D. Grisso, Acting Director of Financ
Declaration of official Intent
Attached is the original Declaration of Official Intent
concerning proposed borrowing to fund or reimburse capital
expenditures at Morningside Elementary School. I have executed
this Declaration as authorized at the January 25, 1993 meeting of
city Council. Please place this document among the official
records of the city.
Thank you for your attention to this matter.
JDG:s
Attachment
cc: William X Parsons, Assistant City Attorney
Richard L. Kelley, Executive for Business Affairs
CITY OF~' ROANOKE
Interdepartmental Communication
DATE:
TO:
FROM:
SUBJECT:
January 27, 1993
James D. Grisso, Acting Director of Finance
William X Parsons, Assistant City Attorney ~u
Declaration of Official Intent
At last Monday's council meeting, City Council authorized
you to issue, on behalf of the City, a Declaration of Official
Intent concerning proposed borrowing to fund or reimburse capital
expenditures at Morningside Elementary School. This Declaration is
attached.
Please review this Declaration again. Assuming that it
is accurate, I request that you execute and date the document. The
Declaration should then be filed with the City Clerk where it will
be available to the public in accordance with paragraph 5 of the
Declaration. I would appreciate your providing me with a copy of
the memorandum transmitting the document to the City Clerk.
Please feel free to contact me if you have any questions
about this matter.
WXP:dlJ
Attachment
cc: Richard L.
Kelley,
Executive for Business Affairs
Declaration of Official Intent
DECLARATION OF INTENTION TO REIMBURSE THE
CAPITAL PROJECTS FUND FROM THE PROCEEDS OF
TAX-EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES
TO BE MADE IN CONNECTION WITH THE ACQUISITION,
CONSTRUCTION AND/OR EQUIPPING OF A CERTAIN CAPITAL
SCHOOL PROJECT
I have made the following findings:
A. The City of Roanoke ("City") will make, from its Capital
Projects Fund, expenditures on and after the date hereof with
respect to obligations incurred and to be incurred (the
"Expenditures") in connection with the Capital School Project
described in Part I of Exhibit A (the "Project").
B. One of my responsibilities for the City is to determine that
City funds advanced and to be advanced from the Capital Projects
Fund to pay Expenditures with respect to the Project are or will be
available only for a temporary period pending reimbursement from
the proceeds of one or more issues of tax-exempt borrowings,
including Literary Fund loan notes, heretofore or hereafter
authorized by the City ("Bonds") for such Project; and
C. As of the date hereof and except as noted in Part II of
Exhibit A, there are no funds of the City or any other entity that
is part of the controlled group of entities of which the City is
deemed a part under Treasury Regulation Sections 1.103-18 and
1.150-1(f) (the "Controlled Group") that are, or are reasonably
expected to be, allocated on a long-term basis, reserved or
otherwise set aside pursuant to the budgets of the City or any
other entity that is part of the Controlled Group to finance the
Projects.
Accordingly, I make as of the date hereof the following
declarations under Treasury Regulation Section 1.103-18:
1. The City intends to reimburse itself with the proceeds of
Bonds for Expenditures with respect to the Project made on and
after the date hereof.
2. Each Expenditure will be a type properly chargeable to a
capital account (or would be so chargeable with a proper election)
under general Federal income tax principals at the time each
Expenditure is paid.
3. The maximum principal amount of debt expected to be
issued to reimburse the City for the Expenditures paid prior to the
date of issue of the Bonds is $2,200,000.00.
4. Except as noted in Part II of Exhibit A, there are no
funds from sources other than the Bonds that are, or are reasonably
expected to be, reserved, allocated on a long-term basis, or
otherwise set aside by the City or any other entity that is a part
of the Controlled Group pursuant to its budget or financial
policies with respect to any Expenditure with respect to any
Project.
5. Beginning no later than 30 days after this date and
ending on the date on which the Bonds from which the Expenditure
are reimbursed are issued· copies of this declaration will be
reasonably and continuously available for inspection by the general
public, on each business day and during normal business hours, on
request made to the City Clerk, 456 Municipal Building, Roanoke,
Virginia 24011.
Date: /~ , 1993.
Declaration of Official Intent
Exhibit A
PART I: DESCRIPTION OF PROJECT
The capital school Project includes the construction and
acquisition of improvements, including additions and improvements
to sites, the construction of new buildings or additions and
alterations to existing buildings, and the furnishing and equipping
of buildings or additions to buildings, all of which is more
particularly described as follows:
Improvements and additions to Morningside
Elementary School; estimated project cost
$2,200,000.00.
Declaration of Official Intent
Exhibit A
Ce
PART II: AVAILABLE FUNDS
Proceeds of general obligation bonds, including
investment income thereon, previously authorized and
issued for the Project, which will be fully exhausted
before any reimbursable Expenditures are made, in the
amount of $0.
General Fund transfers, revenues or other City funds, set
aside or otherwise dedicated to the same Project, in the
amount of $0.
Grant moneys, including investment income thereon, in the
amount of $0.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2341
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #467-217
Mr. Finn D. Pincus, Chairperson
Roanoke City School Board
Roanoke, Virginia 24015
Dear Mr. Pincus:
I am enclosing copy of Resolution No. 31312-012593 authorizing the School Board for
the City of Roanoke to make application for a loan from the State Literary Fund, in
the amount of $2.2 miBion, in connection with certain improvements to Morningside
Elementary School. Resolution No. 31312-012593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. W. Robert Herbert, City Manager
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
IN THE COUNCIL OF T}{E CITY OF ROANOKE,
The 25th day of January, 1993.
No. 31312-012593.
VIRGINIA,
A RESOLUTION authorizing the School Board for the City of
Roanoke to make application for a loan from the State Literary Fund
for improvements to Morningside Elementary School.
WHEREAS, the School Board for the City of Roanoke,
day of January, 1993, presented to this Council an
addressed to the ~tate Board of Education for the
borrowing
improving
on the 25th
application
purpose of
from the Literary Fund, $2,200,000 for adding to and
the present school building at Morningside Elementary
School, to be paid in twenty (20) annual installments, and the
interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board
to the State Board of Education of Virginia for a loan of
$2,200,000 from the Literary Fund is hereby APPROVED, and authority
is hereby granted the said City School Board to borrow the said
amount for the purpose set out in said application. This Council
will each year, during the life of this loan at the time it fixes
the regular levies, fix a rate of levy for schools or make a cash
appropriation sufficient for operation expenses and to pay this
loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
.~ Fin. D. Pincus, Chairman
Charles W, Day, Vice Chairman
Marilyn C. Curtis
/,..Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota, Superintendent
Richard L.F~eJ~yt, ~_,l'erk of the Board
CITY C!
'93 J~l119 P1:20 "~
P.O. Box 13145, Roanoke, Virginia 24031 · 703-98t-2381 · Fax: 703-981-2951
December 16, 1992
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of December
15, 1992, the School Board respectfully requests City Council to approve a
State Literary Fund loan application in the amount of $2.2 million for the
construction cost for the addition and improvements to Morningside
Elementary School. The debt service on the loan will increase the Board's
debt service expenditure by $200,000 in FY95-96, but no debt service
liability is incurred until funds are drawn against the loan account.
City Council also is requested to approve an intent statement for the
financing of the project. The intent statement has been prepared by the City
Attorney's office in cooperation with bond counsel.
The Board appreciates the approval of this request.
Sincerely, /
Richard L. Kelley
Executive for Business Affairs
and Clerk of the Board
rg
Enc.
cc: Mr. Finn D. Pincus Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Excellence in Education
No.
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School Morningside Elementary SchoQl Name of (~o~t~NCity Roanoke.
To THE STATE BOARD OF EDUCAT1ON~
Richmond, Virginia:
Gentlemen:
The School Board for the O614x~gKCity of --IRoano~ hereby makes application for a
loan of $_ 2.2 million from the Literary Fund of Virginia for the purpose of erecting, enlarging, or altering
3.716 Wilso0.Cjtre~t.$.E.
(making permanent improvement to) a school building located at ~oanoF, e~ VA k~40'K5 , as follows:
(Describe briefly) addition and ~ermanent improvements to Morningside Elementary School for the
purpose of modernizng an elementary school constructed in 1928.
1. The said building, addition, or permanent improvement described above, to be of brick
(Type of construction, brick, frame, etc.)
will be used as a n_.~lement:iLy school ___ building, and is estimated to cost $. 2.2 million
(glem., H. $., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $__4,819~895.
3. There is at present a loan from the Literary Fund on this __M.o_rnin~side Elementary School in the amount
(Building or school plant)
of $ -0-
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this building, addition, or permanent improvement, will be located contains 1.4 acres,
of which 1.4 acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
__Yermanent improvnments ~re reoldred to modernize electrical: plumbing: m~ch~nie~l and
structural components of the school and add space for instruction and physical education activities.
8. The present total indebtedness of the ~0ta}{t~-City for school buildings is $ 1~..494.07R
$ 2,040~000 is owed to the Literary Fund.
, of which
9. This County-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Five-Year Capital Improvement Plan, May 1992
12. This loan is to be made for 20 years, and is to be paid in .~0
the rate of 4 per centum per annum, payable annually.
annual installments, with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 15th day of December
THE SCHOOL BOARD OF
By '". J./~'
Roanoke
, Chairman.
SEAL
(2)
CITY CLX'' ~"
'93 JAN 20
CITY OF ROANOKE
INTERDEPARTMI~NT COMMUNICATION
/~10 :/l!)
DATE:
TO:
FROM:
SUBJECT:
January 19, 1993
Mary F. Parker, ?i~lerk
W. Robert HerberF,-City Manager
1993 Recycling Calendar - Presentation to Council
This is to request that an item be placed on Council's agenda for
the January 25, 1993 meeting, for presentation of the 1993 Roanoke City
Recycling Curbside Collection Calendar. Mr. William F. Clark, the City's
Director of Public Works, will make the presentation. We are pleased to
present this calendar as a guide to our curbside recycling program.
pr
CC;
William F. Clark, Director of Public Works
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #24-32
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31314-012593 amending and reordaining Section
7-14, Permit and inspection fees, of Article II, Building Code, of Chapter 7,
Building Regulations, of the Code of the City of Roanoke (1979), as amended, to
provide for performance of elevator inspections prior to payment of inspection fees.
Ordinance No. 31314-012593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1993.
Sincerely, ~t~,./~
Mary F. Parker, CMC/AAE
City Clerk
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The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
Mr. W. Robert Herbert
January 29, 1993
Page 2
pc:
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Donald S. Caldweli, Commonwealth's Attorney
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
The Honorable W. Alvin Hudson, Sheriff
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallahassee, Florida 32504
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. Robert H. Bird, Municipal Auditor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31314-012593.
AN ORDINANCE amending and reordaining Sec. 7-14, Permit and
inspection fees, of Article II, Building Code, of Chapter 7,
Buildinq Requlations, of the Code of the City of Roanoke (1979), as
amended, to provide for performance of elevator inspections prior
to payment of inspection fees; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Sec. 7-14, Permit and inspection fees, of Article II,
Building Code, of Chapter 7, Buildinq Requlations, of the Code of
the City of Roanoke (1979), as amended, is hereby amended and
reordained to read and provide as follows:
Sec. 7-14. Permit and inspection fees.
(a) The fees for permits, inspections and reinspections
required by the building code adopted -by this article
shall be in such amounts as are prescribed, from time to
time, by the city council. With the exception of fees
owed for reinspection of elevators, such fees shall be
paid prior to the issuance of the permit or the making of
the inspection or reinspection involved.
(b) Invoices for fees for reinspection of elevators
shall be mailed to the elevator owner at the last address
of record and shall be due in the office of the city
treasurer and payable thirty (30) days after the invoice
date. Interest at the rate established by section 2-
178.1 of this code shall be assessed on all overdue
accounts, and no elevator shall be reinspected while any
amount of a prior inspection fee and interest for such
elevator remains unpaid.
(c) The preceding subsections notwithstanding, no fee
for the inspection or reinspection of an elevator in a
building owned by the City of Roanoke shall be due or
payable.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
2
'93 J/ N20 h8:25
~i~muar¥ 25, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: Delayed Payment of Elevator Inspection Fees
I. Backqround:
Current provisions set forth in Chapter 7,
Building Regulations, Section 7-14, Permit
and Inspection Fees, of the Code of the City
of Roanoke (1979), as amended, require that
all fees for inspections of elevators be paid
prior to inspection.
Currently, there are 410 elevators which
require inspection every six months. Until
recently, elevator records have been
maintained manually, which had resulted in an
inefficient scheduling and tracking system.
With the recent computerization of the
Building Inspections Department, the City now
has an orderly and systematic inspections
program for such elevators.
Procedurally, the 410 elevators have been
classified by area of the City and dates of
required inspections. All required
inspections are scheduled on a monthly basis
so they can be performed in a timely manner.
As a result, some of the elevator inspections
could be made prior to the inspection fee
payment, contrary to Section 7-14 of the City
Code.
Chapter 7 of the City Code adopts and
incorporates by reference, Volume I of the
Uniform Statewide Building Code ("Building
Code"). Volume I was recently amended to
permit delayed payment.
II. Issues:
A. Efficiency of elevator inspections and
administration.
Members of Council
Page 2
January 25, 1993
B. Safety.
C. Compliance with City Code.
D. Effect on Revenues.
III. Alternatives.
City Council aDDrove the proposed City Code
amendment to Section 7-14 (attached) to
provide for performance of elevator
inspections prior to payment of
recertification inspection fees, provided
that elevators will not be recertified as
long as previous inspection fees remain
unpaid.
Efficiency of elevator inspections
and administration would be
enhanced through timely inspections
when scheduled by the Building
Department and collections by the
Office of Billings and Collections.
Safety of the elevators for the
general public would be met through
the timely inspection of elevators
and would not be compromised in any
way.
Compliance with City Code of
department operations would be
attained.
Effect on revenue would be neutral
as effective billing and collection
of applicable fees would be
pursued by appropriate department.
City Council deny the proposed City Code
amendment to allow elevator inspections prior
to payment of fees.
Efficiency of elevator inspections
and administration would suffer by
delay of scheduled inspections and
possible closing down of elevators
until receipt of payment is
confirmed. Also, collection of
fees by Building Inspections
Department is inefficient.
Members of Council
Page 3
January 25, 1993
Safety of elevators for the general
public may be affected by delay
in elevator inspections until
payment has been received by City.
Compliance with the City Code,
would have to be met through
adjustments in the Department
operations.
Effect on revenue would be neutral,
but continuation of collection
process currently used would be
inefficient.
IV. Recommendation.
City Council approve Alternative A, thereby
approving the proposed Code amendment to Section
7-14 (attached) to permit elevator inspections
prior to payment of inspection fees and to provide
for interest and no further reinspections on
overdue accounts.
Respectfully submitted,
W. Robert Herbert,
City Manager
WRH:ph
cc: City Attorney City Clerk
Director of Public Works
Building Commissioner/Zoning Administrator
City Auditor
ROANOKE CITY coUNCIL
PROPOSED AMENDMENT TO CHAPTER 7 OF CITY CODE
BUILDING REGULATIONS
January 25, 1993
Comment:
As stated in attached memorandum, the following
code amendment and revision is to permit for
certain elevator inspections prior to payment
of inspection fees.
Proposed Amendment:
Section 7-14. Permit and Inspection fees.
(a) The fees for permits, inspections and
reinspections required by the building code
adopted by this article shall be in such amounts
as are prescribed, from time to time, by the City
Council. with the exception of fees owed for
reinspection of elevators, such fees shall
be paid prior to the issuance of the permit or the
making of the inspection or reinspection
involved.
(b) Fees for reinspection of elevators
shall be due in the office of the City Treasurer
and payable 30 days after the invoice date and
mailed to the elevator owner at the last addr~ss
of record. Interest at the rate established by
Section 2-178.1 of the Code shall be assessed
all overdue accounts~ and no elevator shall be
reinspected while any amount of a prior inspeution
fee and interest for such elevator remains unpaid.
(c) The preceding subsections notwithstand-
ing, no fee for the inspection or reinspection o~
an elevator in a build~n~ owned by the City of
Roanoke shall be due or payable.
Note: New language underlined.
MARY F, PARKF~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRAH. EAKIN
~putyCityClerk
File #354-110
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31315-012593 concurring in your appointment
of an Emergency Medical Services Advisory Board which will be responsible for
.advising and consulting with you regarding provision of emergency medical services
m the City of Roanoke and which will perform other duties and responsibilities
related to such services; and authorizing you to enter into a contract between the
City and Roanoke Emergency Medical Services, Inc., relating to provision of
emergency medical services and coordination of provision of said services between
the City and volunteer components, as more particularly set forth in your report
under date of January 25, 1993. Resolution No. 31315-012593 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 25,
1993.
Sincerely, ~5~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc:
Dr. Carol Gilbert, Chairperson, Emergency Medical Services Advisory
Committee, Roanoke Memorial Hospital, p. O. Box 13367, Roanoke, Virginia
24033
Mr. Sidney Robertson, Chairperson, Roanoke Emergency Medical Services
Board of Directors, p. O. Box 1801, Roanoke, Virginia 24008
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director, PubLic Safety
Ms. Wanda B. Reed, Manager, Emergency Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31315-012593.
A RESOLUTION concurring in the City Manager's appointment of
an Emergency Medical Services Advisory Board and authorizing the
City Manager to enter into a contract between the City and Roanoke
Emergency Medical Services, Inc. relating to provision of emergency
medical services.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council concurs in the City Manager's intention to
appoint an Emergency Medical Services Advisory Board which will be
responsible for advising and consulting with the City Manager or
his designee regarding the provision of Emergency Medical Services
in the City and which will perform other duties and
responsibilities related to such services as requested by the City
Manager or his designee; and
2. The City Manager, for and on behalf of the City, is
authorized to enter into a contract between the City and Roanoke
Emergency Medical Services, Inc., relating to provision of
emergency medical services and coordination of provision of such
services between the City and volunteer components in substantially
the form attached to the City Manager's report to Council dated
January 25, 1993, upon approval of the form of the contract by the
City Attorney, and upon such other terms and conditions as deemed
necessary and appropriate by the City Manager.
ATTEST:
City Clerk.
RECEIVED Roanoke, Virginia
[.',ITY :~- January 25, 1993
'93 J&l,l 21 30
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Re: Emergency Medical Services Advisory Committee Report
Dear Members of Council:
On Monday, January 11, the Emergency Medical Services Advisory
Committee presented its report to City Council on the delivery of
pre-hospital care within the City. After further study of this
report, I wish to revise my recommendations to City Council.
I agree with the committee's recommendation of addressing the
need for increased coordination and continuity among agencies
providing pre-hospital care. In this regard, I am recommending
that the following actions be taken:
1. Pity Council concur with the City Manaqer,s appointment of ..
Permanent Emergency Medical Services Advisory Board to be
effective February 1, 1993. Board composition and
responsibilities are outlined on pages 8 and 9 of the attached
report.
City Council authorize the City Manaqer to enter into a ne~,z
contract between the City and Roanoke Emerqencv Medical
Services Inc. effective February 1, 1993 relating to the
provision of pre-hospital care and coordination thereof. A
copy of this contract is provided as Attachment "E" of the
committee,s report.
Further, I am pleased to inform Council that I intend to do
the following:
Replace one ambulance durin~ fiscal year 1992-93 through the
Capital Maintenance and Equipment Replacement Program. Once
bids are obtained, the Bid Committee report will be coming to
City Council for review and consideration.
Initiate a first responder Dro~ram at fire station 13 (Peter..
~ serving the northwest section of the City
beginning February 1, 1993 thereby reducing response times to
this area.
Continue pre-hospital care trainin~ for fire deDartmenl.
~ to the level of Emergency ~dical Technician -
Defibrillation (EMT-D) which will allow fzrefighters to assist
with emergency medical responses.
Finally, I recommend that the following issues be carefully
evaluated by administrative staff; and if deemed appropriate, be
addressed during the Fiscal Year 1993/94 budget development
process:
The Honorable David A. Bowers,
and Members of Council
Page 2
Mayor
_Two additional Positions of EMS Training Officer and Resource
Officer within the Emergency Medical Services Department. The
~jority of funding needed for the Resource Officer position
currently available and would only require reallocation of
funds.
4e
Se
Evaluate emerqenc¥ medical dispatch Droqrams and Drovid
training for all Communications Center ~ersonne]. Dispatcher
training programs are now recognized by the State Department
of Health which includes priority dispatching and pre-arrival
instructions. This type of training allows for better
utilization of emergency medical resources.
Relocation of EMS administration/operations office Space
has been identified in the Jefferson Center which would
provide sufficient office space and parking, and allow needed
access to new training center.
Evaluate alternatives
facility in northwest
inadequate facility.
for provision of an adequate EMs
Roanok6 to replace the current
Review feasibility for in-house billinq and
ambulance transportation user fees which may
savings.
collection for
produce a cost
The Director of Public Safety has appointed a committee
composed of Emergency Medical Services and Fire Department
employees. This committee has been meeting during the past year
and several operational changes have already taken place to more
effectively and efficiently utilize resources. A strategic
planning process will begin in April to review further options for
improvements in service delivery.
The Department ofEmergency Medical Services shall continue to
be the department responsible for monitoring compliance with
standards for all agencies providing pre-hospital care within the
City.
Thank you for your consideration of this matter.
W. Robert Herbert
City Manager
Attachments
WRH/WBR/cw
CC:
City Attorney
Director of Finance
EMSAC Committee Members
REMS Board of Directors
CXTY OF ROANOKE
X~TnDEPARTHBFF COIO(UNZCATXON
DATB~
TO:
FROM~
SUBJECT~
November 24, 1992
W. Robert Herbert, City Manager
Emergency Medical Services Advisory Committee
Emergency Medical Services Overview/Committee
Recommendations
Exeout :l. ve Summst y*~p*
Ae
Coordination and c~ntinuity of all Emergency Medical
Services (EMS) delivery components requires adequate
staff with appropriate training, adequate EMS
administrative space, and sufficient facilities
responsive to the needs of the community. In order to
accomplish program goals, the Emergency Medical Services
Advisory Commi~tee (EMSAC) makes the followinu
recommendations in order of importance. -
City Council adohr a Resolu~ion recoanizina th,
Department of Rmeraencv Medical Services as
permanent Public safety deDartm.~t responsible for
enforcing local, Regional! and State, and standards
for all agencies providing pre-hospital care by
January 1, 1993.
o
o
City Manaaer aDnoint an ~.raencv Medical Service~.
~Jk~--~for EMS system evaluation. Dlannin-
aha continuity and to make recommend~ons f~
necessary program enhancements by January 1, 1993.
Add two EMS staff Dosition~ in FY 1993/94:
a. EMS Trainina Officer - Estimated $31,534 plus
$6,937 benefits
b. Resource Offig-~ - Estimated $5,429 for
benefits package only. Funding for salary
provided by reallocation of existing funds.
Enter into a contract between the City and Roanok
Em.re.neY Services. Inc. (REMS} effective January,
1993 relating to the provision of pre-hospital care
and coordination thereof.
o
Renlace one ambulanc~ by January 1, 1993 at an
estimated cost of $45,000.
Provide on-aoina EMT trainina nroaram for fir
department personnel.
EMSAC Report
Page 2
Implement a first resnonder nroaram st fire statio,,
13 located on Peters Creek Road by February 1,
1993. A separate report from the EMS/Fire
Committee will elaborate on this recommendation.
Provide Emeraencv Medical Dispatcher fEMD~ trainirmu
f~r Communications mersonn9] at an estimated one-
time cost o~ $10,000 to begin July 1, 1993. In
?rder to minimize ~u~ure cost, it is recommended to
include EMD training in orientation for new
personnel.
9~
10.
11.
~cur~ _E~_S ad-~nistrative and oD.rational suac- in
ne Jezzerson Center at an estimated $10,500
maintenance fee annually.
Identify and evaluate alternatives to provide
adeauate EMS facility in N0~th~est Roanoke, Target
date to provide this facility is FY 1994/95.
Review current billina and collection contr~c~ ~or
ambulance transport user fees. Examlpe feasibility
of in-house provision of this service. Current
contract expires June 30, 1992.
Be
EMS in the City of Roanoke is a multi-comoonent svs~
requiring on-going coordination and support. The
potential exists for an excellent pre-hospital care
program; however, a unifying influence is necessary to
complete system development.
January 1992. City Manaaer acDointed the fi~t]. EMSAC
since 1984. EMSAC evaluates the delivery of pre-hospital
care and makes recommendations as to needed program
enhancements.
Current EMSAC membership consi~%~ of city staff, repre-
sentatives of Roanoke Emergency Medical Services, Inc.
(REMs) and the medical community. See attachment "A" for
list of members.
Six separate comconents carticinate with varvina de~r~e
to meet the needs for pre-hospital care in the City.
Details are provided in attachment "B" relative to each
components, participation. These components are:
Department of EMS. Citv of Roano~ is the lead
agency providing pre-hospital emergency medical
care and rescue operations.
REMS - Volunteers provide an estimated 5,011 hours
of staff support monthly on nights/weekends, two
fixed facilities and 11 ambulances for a
substantial cost savings to the City.
EMSAC Report
Page 3
~ provides basic life support (BLS),
non-transport assistance through an automatic first
responder program at three locations. Additional
manpower support is provided as system demand
requires.
4. Cell.as of Health Science~ - Emergency Health
Sciences Program students with varying levels of
emergency medical certification assist with patient
care, receive on-the-job training and field experi-
ence u~der direot supervision through a clinical
rotation in the City's EMS program.
5.* Private Ambulance ComDan~e~ - Two private ambu-
lance companies operate within the City providing
non-emergency patient transport.
a. Carillon Transportation Services
b. United Ambulance Company
6. ~ - Surrounding jurisdictions respond to
less than I percent of emergency medical calls
within the City when all available City units are
out-of-service on other responses.
III. Current Bituati9~
Ay.rase response times system-wide have decrease,]
by one minute from 6.22 to 5.25 minuta since July
1992, directly related to program enhancements
approved for FY 1992-93.
be
Two additional ambulances were placed in
~ during the daylight hours Monday
through Friday guaranteeing five staffed
ambulances during this period. This was
accomplished by the addition of three FTE
career staff positions.
EMS pro.ram performance standard~ are:
Respond to all]tLs (life threatening) cells in
8 minutes or lees 90% of the the. Respond to
all BLS (non-life threatening) calls in X2
minutes or less - 00% of the tine. Current
performance levels:
ALS 83% 77% 87%
BLS 94% 96% 98%
*Year-to-date
EMSAC Report
Page 4
Fiscal year 1991/~, program enhancements were
not funded to accommodate increased demand for
service; therefore, ALS performance standards
fell below previous year.
~, 48.8 percent of fire
Persopnel will be trained as
Technicians (EMT~ and will be available to assist
with the Increasing emergency medical call volume
for ELS.
SYstem demand increased 30 Derce~ between 1988 and
1992 for a current level of 13,900 requests for
emergency medical assistance with a current annual
increase of 4 percent. (See attachment #C")
a. Change is attributed, in part, to an increase
in the elderly population.
(1) 14 eldercare facilities with 1.469 res~
dents are located within the City. Pive
of the 14 facilities have been construct-
ed since 1988. This is a 52 percent in-
crease in depe~d~n~ and independent el-
derly care facilities. An additional
660 beds in two new facilities will be-
come available and expected to be at full
capacity by early 1993, totalling 104
percent increase since 1988. Elderly
care facilities account for 9.$ percent
of the EMS demand.
(2)
Service demand to the elderly PoPulation
(age 60 and above) increased by 13% be-
tween 1991 and 1992.
Extensive use of EMS bv low income resident
is also a contributing factor. Statistical
information reveals that the City's low income
housing projects and homeless shelters account
for greater than ~1.4 percent of the EMS call
volume.
(1)
1989 - Census Bureau statistics indicat
15.238 individua%~ (3,281 families) below
$12,674 annual income.
(2)
Low income families utilize 9-1-1 E~ as
transportation to medical facilities
where emergency room physicians provide
primary care.
Performance standards are not consistently bein,,
met in the Peters Creek Road arp~. Average re-
sponse time is currently 8.21 minutes.
EMSAC Report
Page 5
Coordination amona common.mrs is lackisu resulting
in inefficiencies throughout the program and making
continuity among components very difficult·
Rescue Station 4 does not accom~odat an adequate
number of vehicles to meet the demand for service
in the northwest section of the City. This
facility located at 2327 Melrose Avenue, N. W. is
an old service station with ennua! rental fees of
$5,700 and high maintenance costs.
a. Due to inadeauate size of bay door,, there is
damage to vehicles on a frequent basis.
b. Limited space for EMS vehicles restrict th
number of calls answered by this statio.~ in
its' primary territory. Response times are
increased when an ambulance must respond from
downtown or Williamson Road. Twenty-two
perosmt of calls in this area cannot be
answered by this station and are, therefore,
turned over to other stations.
Billtno and collection servi~
increase disproportionately to
for ambulance user fees.
costs continue, to
revenue collected
Contract with Health East. I~c. for billing
and collection of ambulance user fees expires
June 30, 1993. Fiscal terms for current two
year contract are:
0~/1~ 1, 1991 - Ju~a 30, X992:
$6,500 per month and 6.5% of net
collections
July X, 1992 - ~u~e 30, 1993:
$7,800 per month and 9.0% of net
collections
User Fees foF ambulance transportation
fiscal year 1991-92 aah,rated $542.396.
1)
2)
for
A third party billi~ procedure was
adopted by City Council in July 1989 and
was changed to a user fee in July 1990.
Third party billing collected from insur-
ance company only whereas the user fee
makes the individual user responsible for
portion of bill not covered by insurance.
Advanced Life Support $130
Basic Life Support 100
EMSAC Report
Page 6
e
3) Collection ra~e vs. cost of collection
1989/90 $213,180. $ 13,421 6.3%
1990/91 509,180 110,543 21.7%
1991/92 542,396 104,100 19.2%
1992/93 545,000** 143,000,* 26.3%
* First party billing as opposed to user fee
** Projected collections/billing cost
Two ambulances funits 200 and 201) which are own~,~
by REMS are in need of reolsc~me~ based on the
current ambulance replacement program.
Donations and other contributi~5- to volunteer
agency prior to 1989 were the primary funding
source for the replacement program.
t' Initia-
ion of an ambulance user fee reduced dona-
tions received by REMS by 74 percent over the
past. 3 years. Current level of donations
received is $21,000 annually.
Increased call vol--- results in
wear and tear on units necessitating earlier
than anticipated replacement. Replacement
should be accomplished at 75,000. Ambulance
maintenance cost for the past 12 months was
$42,988 for 11 units.
Current replacement co~ for ambulances range
from $45,000 to $75,000 without accessory
equipment.
d®
It is anticipated that REMS will purchase on
of the two ambulances in need of renlacemen~
durin~ FY 1992-95
Emergency Medical Dispatcher (EMD) Trainin,3
Dispatchers are not currently require~ ~o receive
available EMS training. This training would
eD_h~nce the service by ~=~u~at~ly identifying
medical emergencies and initiating appropriate
responses.
EMS. ~dministrative offic- is located in the
~un~clpal Building. Current office space, allotment
is Inadequate to meet the growing administrative,
operational and training demands.
EMSAC Report
Page 7
IV.
a. Ouarterlv continuina education
or approximately 410 career staff, fire
department first responders and volunteers
necessitates, the creation of a trai~lng
officer position to provide continuity.
Current office allocation is not adeqUate for
existing or additional staff. All pre-
hospital care provid~rs are reqUired ~y the
State to receive varying levels of continuing
educ~tion, depending upon c~rtification,
ranging from 30 - 72 hours within a two year
period to maintain certification.
~ b. Current administrative office is not easily
~ for all participants and does not
allow for adequate parking or provide
sufficient training facilities.
8. EMSfFire Committ~ has been established to
determine effective and efficient utilization of
manpower resources. This committee will begin a
strategic planning process in April 1993.
A. Enhancements have been made since the implementation of
the EMS program in 1985; however, additional enhancements
are needed at this time to provide an appropriate level
of pre-hospital care to our citizens.
B. Coordination among components is lacking resulting in
inefficiencies throughout the program. Upcoming tasks
cannot be completed without a designated body to provide
continuity, integration, coordination, accountability and
further planning and evaluation.
~ in order of priority:
Ae
City Council adopt a Resolution identifvina the Depart
ment of Emeraencv Medical Services as a nermanent Dubli,~
~kY-~responsible for enforcing standards for all
agencies providing pre-hospital care within the City
(emergency and non-emergency). Authority shall include
but shall not be limited to:
_-=xn~..~l=nln ~he City. This recommendation
mee:s wl~n requirements of the Rules and
R~qulations of ~he Board of Health, Commonwealth of
Virginia governing emergency medical services and
identifi~s the responsible agency for developing
m~tu~l aid agreements for those agencies operating
within the City;
EMSAC Report
Page 8
me
The Department of EMS shall have a manaa.~ who will
be responsible for the overall management of all
emergency medical functions in the city. This
responsibility shall include ensuring the continued
viability of volunteers as a vital component of
this system;
ResPonsibility for the manaaement of all Public E~;
~made available to city agencies/departments
providing pre-hospital care;
Supervision of all non-clinical nosition receiving
public funding.
City Manager aDmoint an Emeruencv Medical Service
A~visorv Board to be in place January 1. 199'~. Board
Members would be appointed by the City Manager for a two
year term and eligible for reappointment not to exceed
three terms. Appointment of Board should be staggered so
that continuity continues.
1. Board composition:
Medical Director*
REMSChairman
REMS Officer
REMS Member at large
Medical Facility Liaison
Manager of Emergency Services/EMS*
Deputy Coordinator of ES/EMS*
Fire Department
College Health Sciences (Ad Hoc)
Private Ambulance (Ad Hoc)
Training Coordinator (Ad Hoc) (new position)
Communications Manager*
* Positions to be on-going.
Board responsibilities:
Advise and consult with the Manauer of
relative to the provision of all emergency
medical functions within the boundaries of the
city;
b. Review and recommend ooliciee and Procedures;
policies to be in-place March 1, 1993;
c. Identify service level~ appropriate for the
community and monitor performance to ensure
quality assurance;
Recommend administrative and Derformanc,
~ for licensure within the City EMS
system;
EMSAC Report
Page 9
R~commend recruitment, retention a.~
~ for system provide~sT-- recoani
Review and recommend orientation and traininu
~A~9]~lg~for career and volunteer providers;
Identify potential fundin~ sources and review
annual nro~ram bud~et~ where public funds are
involved;
he
Recommend Public education nroarams;
Review and make recommendations for aaency
~ within the city. Develop a license
and review process.
Submit annual report to City Council each
December providing overview of system and make
recommendations for system enhancements.
City Council consider two additional Position within the
EMS Department during the fiscal year 1993'/94 budget
process. See attachment "D" for job descriptions.
1. Trainina Coordinator at an est4m~ted cost Oi
~ including benefits effective July 1, 1993.
Position is necessary to establish and maintain a
quality on-going training program for approximately
410 EMS providers.
~ - Funding for this position in the
amount of $24',675 would be deducted from current
REMS allocation. A benefits package of $5,429
would be required. It is requested that this
position come under the supervision of the Manager
of EMS effective July 1, 1993.
This position will continue to provide on-
going support for REMS receiving direction
from the REMS Operations Officer. It is
anticipated that the position will remain at
the Day Avenue location.
Enter into a contract between the City and Roanok;
Emergency Services, ~nc, effective January, 1993 relating
to the provision of pre-hospital care and coordination
thereof.
City Council aDnrove fundina for the nurchase of one (1)
~ by January 1993 in the amount of $45,000 to
comply with current ambulance replacement program and
continue to meet increasing system demand.
Continue to uDarade fire department manpower resource:~to
th. Emergency Medical Techician - Defibrillation level to
support the EMS system.
Initiate first resDonder at fire station ]3 serving the
northwest section of the city beginning Februray 1, 1993.
EMSAC Report
Page 10
All Communications personnel be trained in E~i~ beginning
July 1, 1993 with estimated one time cost of $10,000
based on 16 hour class.
Reserve adeouate space for EMS administrative office a~..
field suoervisors, response vehicle at the Jefferso~
g=9/kt_9~at an estimated annual maintenance cost of $10,500
for 1,500 square feet for occupancy July 1, 1993. Space
allocation needs to be identified by earliy 1993 for
renovations to be complete July. Funding to be addressed
through the fiscal year 1993/94 budget process.
17 Space is currently availab~, which would be ideal
because of immediate access to public safety
training facilities and adequate parking.
2. A politically neutral environme~ may prove to be
more conducive to cooperation and partnership
between career and volunteer providers.
Identify and evaluate alternatives to nrovide an ade~ua~
EMS facility in northwest Roanoke, Target date to
provide this facility is FY 1994/95.
Review current billin~ and collection con~r~! for
~mbulance transport user fees. .Examine feasibility of
in-house provision of this service. Current contract
expires June 30, 1992.
December 14. 199~ or at earliest convenience - report to
City Council. Compressed time frame necessary in order
to have EMS Commission in-place by January i to coincide
with election of new volunteer management.
EMSAC92.ADV
EMSAC Report
Page 11
GLOSSARY OF TERMS
Advanced Life Support (ALS). - the ability to render an advanced
level of emergency medical pre-hospital care to include, but
not limited to, drug and IV administration, EKG monitoring,
and advanced airway management.
Basic Life Support. (BLS) - the ability to render a basic level of
emergency me,ica1 pre-hospital care to include but not limited
to basic alrwa~ management, ~xygen administration, CPR,
controB of bleeding, and splinting.
Emergency Medical Dispatcher (EMD) - 16 hour claes requirin~
successful completion of state exam qualifying communication~
personnel to provide medical screeni-- --~--~ ....
~, w~orAulza~lon, and
management of emergency medical resources.
Emergency.Medical Services (EM~) - the comp%ets chain ~f human and
physical resources that provides patient care in cases of
sudden illness and injury. Coordinates all components in the
delivery of pre-hospital care.. Standards are established by
state and local protocols which defln~ levels of service
adequate to meet the needs of the community.
Emergenc~ Medical Services Agency (EMS &genoy) - m~ans any person
defined herein, engaged in the business, service, or regular
activity whether not for profit, of transporting and/or
. 0 or 0
rendering ~mmedlate medical care to such persons who are sick,
injured, wounded, or otherwise incapacitated or helpless.
Emergency Medical Services Advisory Committee (EMSAC) - a committee
appointed by the City Manager to evaluate the delivery of pre-
hospital care within the city and make recommendations for
program enhancements.
Emergency Medic&l Technician (EMT) - 110 hours classroom and 10
hours emergency room training with successful completion of
state written and practical exams. Certified EMTs are
qualified to render basic life support.
Emergwe~h~ Medical Teohnician - Defibrillator (EMT-D) - same as EMT
an additional three hours of training and certification
on the automatic external defibrillator.
First Ra~p~nder - fire department personnel who have received EMT-D
training. Three fire stations (4, 11 and 14) located in the
outlying areas of the city provide rapid response to medical
emergencies in their primary territories. Firefighters
provide basic care until emergency medical personnel with
advanced training arrive on the scene.
EMSAC Report
Page 12
Roanoke Emergenoy Medical Bervioes, Inc. (RE~) - the volunteer
organization providing pre-hospital care within the city.
User Fee - Bill for ambulance transportation to a medical facility
wherein the patient is responsible for the portion of the bill
not covered by insurance.
ATTACHMENT A
1992 Emergency Medical Services Advisory Committee
Dr. Carol Gilbert, (Chairman) Director of Trauma, RMH
Dr. Thompson Berdeen, Operational Medical Director
George C. Snead, Public Safety Director
Wanda B. Reed, Manager, Emergency Services/EMS
David Hoback, Deputy Coordinator, Emergency Services/EMS
David Pope, EMS Field Supervisor
Jim Griseo, Acting Finance Director
Barry Key, Manager, OMB
Rawleigh Quarles, Fire Chief
Ron Wade, Acting Communications Manager
Sidney Robertson, REMS Chairman of the Board
Jimmy Dean, REMS Operational Officer
Ken Harper, REMS Station Captain
Mary Hylton, Business Administrator
Dr. Maynard Law, Citizen at Large
ATTACHMENT B
Roanoke City Pre-hospital Care Program
Six Components
II.
~Da~tm~nt of Emeraepcy Medical Services. City of Roanog, is
ne ~eaa agency p~ovxdlng pre-hospital emergency medical care
and rescue operations.
~employees provide coverage 24 hours a day at
rescue stations. A complement of 26 part-time employees
provide coverage for employee personal leave as required.
3 field supervisors
15 paramedics
7 emergency medical technicians
Roanoke Emeraencv Medical Services. Inc.. (REMS), Volunteers,
numbering approximately 70 full-time and 50 reserve, provide
varying levels of system coverage at nights/weekends.
Be
Ce
Social and economic facto~e~ increasing call volume and
the inherent risks associated With the types of calls
answered,
d ...... make recruitment and r~tention increasinaly
xzrlcul~.. Dual family incomes., single parent household
and t~e increase .of. communicable disease e.xposure
potential are restrxctlng new volunteer membership.
REMS is having difficulty meeting requirements of manning
levels outlined in contract between City and REMS dated
September 5, 1989. In addition, the inability to
schedule and distribute personnel, where needed, results
in operational inconsistencies.
Probationary (Non-certified) 17
EMT-A 59
Shock Trauma Technicians 19
Cardiac Technicians 13
Paramedics 14
Administrative Personnel 5
594*
2,310
804
522
444
337
Hours reflect average hours per month for all
volunteers at certification level.
REMS Funding Sources
~, the City provided approximately
$80,000 annually to volunteer life saving crews.
Funding was proportionately distributed based on
calls answered.
Attachment B
Page 2
III.
Roanoke and WillJam~on Road Life savin~ Crew,
~ approximately $80,000 collectively in
donations annually.
Prior to the initiation of an ambulance user fee,
the City Provided approximately $100.000 annually
to support volunteer operations.
Fiscal year 1989/90. REMS received City fundina
the. amount .S~30.26~, .including funding for a
Business Admln~strator ~n the amount of
Fiscal year 1990/91, REMS received City funding in
the.amount of $19~,932, which included ~
addmtional oDerat1~nal revenue allocated to offse~
the expected dron in donations as a result of th
ambulance user fe,.
An additional $40.000 was
the Capital Maintenance
Replacement Program (C~ERP)
ambulance 205.
allocat~,] through
and Equipment
for replacement of
Fiscal year 1991/92. REMS received City fundina i~
the amount of $188.17~. This decrease was due to
across-the-board budget reductions in all
departments.
7. Fiscal year 1992/93. REMS received City fundina i,,
the amount of S183.17~. Contribution was decreased
$5,000 as a result of additional budget reductions·
8. City contributions and other donations havo
· gg~r_gA~9_~, even though call volume and operational
costs have increased.
~provides BLS, non-transport assistance through
an automatic first responder program at three locations.
Additional manpower support is provided as system demand
requires.
ResPonse times have been reduced by an average of 3
minutes in the areas served by the first responder
stations. During fiscal year 1991/92, first responder
engine companies assisted on approximately 8 percent of
the emergency medical call volume in the city.
Station 4 3/91 320
Station 11 3/91 440
Station 14 4/92 396*
*Estimated based on year-to-date statistics.
Attachment B
Page 3
IV.
VI.
Colleoe of Health Scl.nc-- -Emergency Health Sciences Program
students with varying levels of emergency medical
certification assist with patient care, receive on-the-job
training and field experience%~der direot supervision through
a clinical rotation in the City's EMS program.
Students ~art~ciDate on .aDn~oximatelv 3.$~ of calls.
Partxcxpatxon xs necessarxlY xnconsistent as it is based
on an academic schedule.
Future recruitment ootentia] for the City's EMS system is
enhanced through this educational process.
Private Ambulance Comoanies - Two private ambulance companies
operate within the City providing non-emergency patient
transport; i.e., home to medical facility and emergency
trapsports from doctor,s off~ce/h~pital to other medical
facility. These companies assist wlth less than 1% of emer-
gency transports when system demand exceeds available
resources.
~A~AO~]~[~- Surrounding jurisdictions respond to less than 1
percent of calls within the City when all available units are
out-of-service on other responses.
ATTACHMENT D
~GENCY MEDZC~L 8ERVZCEB
TR~I'NZNG COORDZN'ATOR/OFFZCF~ . 000
GENERAL DEFINITION OF WORK:
Develop, implement and coordinate all emergency medical services
(EMS) training activities. Training to be provided for all pre-
hospital care providers to include career staff, volunteers and
fire department first responders in accordance with State
certification and recertification requirements. Update personnel
on protocol enhancements and provide orientation to new personnel.
Develop and implement a training schedule that meets the needs of
all EMS providers and is in accordance with state certification
requirements;
Mainta%n agency certification conforming to State Department of EMS
guidelines;
Coordinate EMT-A class, shock-trauma, cardiac technician and other
emergency medical classes as re~ire~.
Coordinate ACLS certification o~-rec~tif~-~__ _~ ..... .
Coordinate EMS ~azardous materials response training;
Coord}nate public education programs, classes;
Coordinate heavy and tactical rescue training; .
Coordinate all o~her training activities related to the provision
of emergency medical services;
Coordinate orientation programs for new EMS employees;
/~ rela=lve =o =raining needs and funding requirements;
Maintain current training re~ords of all EMS providers (career,
volunteers, and fire department personnel);
Assist the Manager of Emergency Services/EMS during emergencies;
Liaison with valley and regional EMS training officers identifying
training needs and enhancements;
Subject to involuntary overtime and recall 24 hours a day in
response to emergencies;
Other duties as assigned by the Manager of Emergency Services/EMS.
KNOW EDGE. SKILI $ AND ABILI E;
Comprehensive knowledge of all facets of Emergency Medical
Services; ability to work well with others; ability to educate
providers in the delivery of all levels of pre-hospital care in
accordance with state and regional protocols; ability to develop
and coordinate a complex training schedule; ability to prepare
written reports and make oral presentations; ability to accept
responsibilities and carry out directives; ability to work with
career providers, volunteers, fire department personnel and other
related agencies.
Attachment D
Page 2
EDUCATION AND EXPEI r NCE.
Any combination of education and experience equivalent to
graduation from a community college with extensive experience in
the delivery of pre-hospital care. Experience in heavy and
tactical rescue and fire operation preferred.
SPECIAL REOUIREMENTS:
Must have and maintain Virginia State Paramedic certification,
Virginia State EMT-A instructor certification or obtain within six
months of employment; must have and maintain ACLS instructor
certification or obtain within 12 months. Current CPR instructor
certification or obtain within 6 months of employment. Possession
of a valid Virginia driver's permit.
ATTACHHENT "E"
AGREEMENT
THIS AGREEMENT entered into the __ day of ,
1993, by and between the CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized and existing under the laws of the
Commonwealth of Virginia, hereinafter referred to as the "CITY",
and ROANOKE EMERGENCY MEDICAL SERVICES, INC., hereinafter referred
to as "REMS";
WITNESSETH:
THAT F~R AND IN CONSIDERATION of the undertakings of the
parties of this contract, the CITY and REMS do hereby covenant and
agree as follows:
~ - For the purpose of the Agreement,
words and phrases shall have the meanings
ascribed to them in this section:
the following
respectively
Advanced Life SUPPort CALS) - a sophisticated level of
pre-hospital emergency care provided by the following
categories of EMS personnel: EMT-Shock Trauma
Technicians, EMT - Cardiac Technicians, and EMT-
Paramedics. Skills performed are basic life support
functions including cardiopulmonary resuscitation (CPR)
plus cardiac monitoring, cardiac defibrillation,
administration of antiarrythimic agents, intravenous
therapy, administration of specific medications, drugs
and solutions, use of adjunctive ventilation devices,
trauma care, and other authorized techniques and
procedures.
Be
Attendant-in-Charae (AIC) - any person certified pursuant
to rules and regulations of the Board of Health,
Commonwealth of Virginia as responsible for the care of
a patient with respect to the provision of emergency
medical services.
Basic Life SUPPOrt (BLS) - a level of pre-hospital care
which includes the recognition of life threatening'
conditions which may result in respiratory and cardiac
arrest, the application of life support functions
including cardiopulmonary resuscitation (CPR), and the
use of adjunctive techniques and procedures.
De
Career- a compensated professional provider employed by
the City.
E. ~ - the State Health Commissioner.
Page 2
Ke
Department of Emer~encv Medlcal Services. City of RoanQ~,
(DEMS) - responsible for the administration and
coordination of all emergency medical services and
related programs within the City.
Emergency Medical Services ~EM~) - services utilized in
responding to the perceived individual needs for
immediate medical care in order to prevent loss of life
o~ aggravation of physiological or psychological illness
or injury including any or all of the services which
could b e described as first response, basic, advanced and
specialized life support, patient transportation, medical
control and rescue.
~ - persons responsible for the direct
provision of emergency medical services in a given
medical emergency including any or all persons who could
be described as an attendant-in-charge or operator.
V~ - any publicly or privately owned vehicle or
craft that is specifically designed, constructed, or
modified and equipped, and ia intended to be used for and
is maintained or operated, to provide emergency medical
services, including any vehicle which could be described
as an ambulance.
Emeraencv Medical Technician - Ambulance CEMT-A) - a
person trained and certified in emergency medical care in
accordance with standards prescribed by rules and
regulations of the Board of Health, Commonwealth of
Virginia governing EMS, and to one of several levels of
training aa specified by state regulations (Shock-Trauma
Technician, Cardiac Technician, and Paramedic).
~~J~- career supervisorypersonnel responsible
for daily management of EMS field operations.
On-Duty Shift Personnel - providers assigned to a shift
or otherwise dedicating a minimum of 4 hours of coverage.
QDerator - A person certified pursuant to rules and
regulations of the Board of Health, Commonwealth of
Virginia governing EMS as responsible for the operation
of an emergency medical services vehicle. In addition to
the minimum requirement established by the state, all
operators are to be certified to a minimum of EMT-A.
Page 3
Provider- professional career or volunteer personnel who
have successfully completed program pre-requisites for
providing pre-hospital care and other associated
functions within the city.
~~9~- EMS station located at 374 Day Avenue,
S.W. owned and maintained by REMS.
~ - EMS station located at 3502 Birchwood
Avenue, N.E. owned and maintained by REMS.
~ - EMS station located at 2327 Melrose
Avenue, N.W. leased and maintained by the CITY.
Class A EMS Vehicle - an optional unit intended solely
for the immediate and/or logistic response to a medical
emergency for delivery of pre-hospital care until the
arrival of a class of EMS vehicle which is designated for
patient care and transport.
Class B EMS Vehicle - Primarily intended for the response
to a medical emergency for the delivery of basic life
support, and for the transportation of patients who
require such care.
Class C EMS Vehicle - Primarily intended for the response
to a medical emergency for the delivery of basic and
advanced life support, and for the transportation of
patients who require such care.
U. ~ - a non-compensated professional provider.
1I. Ambulances. equipment, supplies and facilitie
A. REMS shall provide EMS vehicles as follows:
Rescue Station 2
Three (3) Class C EMS Vehicles
One (1) medium duty crash truck
Rescue Station 3
Two (2) Class C EMS vehicles
One (1) light duty crash truck
Rescue Station 4
One (1) Class C EMS vehicle
Page 4
DEMS shall be notified bythe REMS Equipment Coordinator
when vehicle availability does not meet these
requirements.
Evaluation and reassignment of EMS vehicles may be made
at the request of the EMS Advisory Board and approved by
DEMS as deemed appropriate to meet the needs of
community.
EMS vehicles are to remain at assigned facilities and be
readily available for response. Exceptions will include
when vehicles are active on a local response, mutual aid
responses, out-of-service for repairs or ae otherwise
approved by appropriate REMS representative or EMS
Supervisor).
EMS vehicles will remain within the City limits unless
active on a mutual aid response or participating in an
approved function (i.e. VAVRS convention, training,
etc.). Approval for these functions must be obtained by
the REMS Operations Officer and REMS Equipment
Coordinator with notification to the DEMS.
Preventative maintenance will be performed on all
vehicles to ensure the highest standard of operations and
provide safety for all persons transported. Checking of
routine maintenance items such as oil, water, gas, tire
pressure, lights, communication equipment and sirens
shall be the responsibility of on-duty providers assigned
to the EMS vehicle. Such maintenance shall be referred
to herein as first echelon maintenance.
Unscheduled repairs or maintenance to EMS vehicles shall
be known as second echelon maintenance. REMS Equipment
Coordinator will be notified of such second echelon
maintenance to a REMS-owned vehicle and said vehicle will
be delivered to an appropriate repair facility. If
required repairs or maintenance results in failure to
meet vehicle allocation requirements identified in
section II.A of this document, the REMS Equipment
Supervisor will notify the DEMS.
Appropriate equipment and supplies for the delivery of
basic and advanced life support care shall be provided as
outlined in section 4.2 of the Rules and Regulations,
Board of Health, Commonwealth of Virginia governing EMS.
Page 5
REMS shall not dispose of or transfer ownership of any
property or equipment heretofore or hereafter donated by
the CITY to REMS without written agreement of the CITY.
Should REMS cease to operate as a non-profit organization
providing emergency medical service to the public, all
right, title and interest of REMS in property or
equipment heretofore and hereafter donated by the CITY
shall vest in the CITY. REMS agrees, upon request of the
Cl~Y, to execute any documentation or take any other
steps reasonably required to record, document or
facilitate the transfer of ownership of such property or
equipment to the CITY.
REMS shall be responsible for the maintenance and upkeep
of Rescue Station 2 and 3. The CITY shall be responsible
for the maintenance and upkeep of Rescue Station 4 and
all other CITY facilities which may house EMS vehicles
and personnel.
Personnel
Ae
Providers must meet all requirements identified in Part
V of the Rules and Regulations, Board of Health,
Commonwealth of Virginia governing EMS.
Providers shall adhere to the personnel operating
procedures recommended by the City's EMS Advisory Board
and approved by REMS Board of Directors with final
approval by DEMS.
Ce
The CITY shall employ or make available a sufficient
number of providers for staffing during periods when
volunteer coverage is determined to be inconsistent on a
regular basis in order to achieve the level of service
and standard of care approved by City Council.
Career providers shall be hired by the CITY based on
merit and fitness pursuant to the Code of the City of
Roanoke (1979), as amended, and the Personnel Operating
Procedures of the CITY.
REMS shall schedule an adequate number of volunteer
providers to staff Rescue Stations 2 and 3 at nights
between 7:00 p.m. and 7:00 a.m. and weekends supported by
one (1) career ALS provider at each station. Minimum
REMS staffing to achieve identified service levels and
standard of care set forth by City Council:
Page 6
Go
Weekda2s
Raso~o 2 ~SS~e 3
7:00 p.m. - Midnight
i ALS/4 BLS i BLS
Midnight - 7:00 a.m.
i ALS/2 BLS i BLS
Weekends (Saturday 7:00 a.m. - Monday 7:00 a.m.)
7:00 a.m. - Midnight
Midnight - 7:00 a.m.
I A]..~/4 BLS i BLS
I ALS/2 BLS i BLS
REMS volunteers shall be selected through an approved
membership process in accordance with Part V of the Rules
and Regulations, Board of Health, Commonwealth of
Virginia governing EMS and established local standards.
EMS vehicle staffing shall be in compliance with Sections
5.2.A, 5.2.B and 5.2.C of the Rules and Regulations,
Board of Health, Commonwealth of Virginia governing EMS.
In addition, all operators are required to be a minimum
EMT-A Virginia State certified.
All EMS agencies operating within the City shall be in
compliance with Part III, Rules and Regulations, Board of
Health, Commonwealth of Virginia governing EMS relative
EMS agency licensure.
Personnel files for all providers shall be maintained to
include the following:
1. Training records,
2. Virginia drivers or chauffeurs license,
3. EVOC or defensive driving certification, if
applicable; and,
4. Current address and telephone number.
Complaints received relative to an EMS response or
provider shall be investigated by REMS and the CITY.
The Quality Assurance Committee and the Operational
Medical Director will investigate all complaints relative
to clinical performance. Appropriate disciplinary action
will be taken by respective a~ministrative staffs to
address valid complaints. Repetitive clinical
performance deficits may result in decertification within
the CITY.
Page 7
Providers shall conform to adopted operating procedures
to ensure the orderly and proficient performance of this
Agreement.
Complete financial records and transaction of accounts
m~e in connection with this Agreement shall be
maintained. Such records include, but will not be
limited to, purchase of supplies and equipment,
administrative cost, and funds expended for training and
continuing education.
Upon receipt of reasonable notice, REMS shall make
available to the CITY or its authorized agent, or its
independent auditors, personnel and financial records as
the same pertains to the performance of services pursuant
to this Agreement.
Pre-hospital care run reports, patient medical status and
patient complaint investigation reports will b e centrally
housed and will be available according to established
guidelines. All reports and records must be complete.
The CITY shall provide to REMS monthly statistical
reports generated from the Emergency Communications
Center as well as specific dispatching information, and
daily incident reports upon request.
The City's Manager of Emergency Services/EMs or
designated agent shall serve as liaison between REMS and
the CITY. Any notice or formal communications from REMS
to the CITY shall be addressed to the following:
Department of Emergency Medical Services
215 Church Avenue, S.W.
Room 154, Municipal Building
Roanoke, Virginia 24011
REMS liaison with the CITY shall be the elected
operations officer. Any notice or formal communications
from the CITY to REMS shall be addressed to the
following:
Roanoke Emergency Medical Service,
P.O. Box 1801
Roanoke, Virginia 24008
I nc ·
Page 8
Ge
REMS shall submit an annual budget byFebruary 15 of each
year. Funding for operational costs and capital equipment
will be reviewed and provided subject to approval through
the normal CITY budget process.
The CITY shall be responsible for approving all
contracts, memoranda of understanding, and agreements
relating to the delivery of emergency medical services
wJ~thin the City.
The CITY shall attempt to ensure that service levels and
performance standards established and approved by City
Council are achieved.
Be
All new personnel will successfully complete an approved
orientation program recommended by the City's EMS
Advisory Board prior to the end of an established
probationary period.
EMS personnel will not participate
patient care (responding on calls)
OSHA training provided by the CITY.
in the provision of
until completion of
An on-going program for volunteer recognition to enhance
volunteer recruitment and retention shall be established
and maintained by REMS and DEMS.
An annual training program shall be established for EMS
personnel with a minimum of 3 hours per month. The
training program must be approved by DEMS. Attendance
records of all training will be maintained with
appropriate documentation provided to the State
Department of EMS for continuing education credits.
EMS Supervisor shall be responsible for emergency medical
field operations, ensuring efficient and appropriate
utilization of resources, and ensuring that the standard
of care identified in local, regional, and State
protocols is provided.
All requests for emergency medical assistance shall be
dispatched through the City's Emergency Communications
Center. Providers shall document as a permanent record
each emergency response. Records will include:
Page 9
He
me
State patient pre-hospital care report (PPCR) to
include the following information=
Incident date and number, unit status times, unit
number, agency nam~ and number, address of call,
receiving hospital, patient,s full name and
address, age, race, sex, DOB, social security
n,~mher, medical insurance information, medical
history, allergies, medications, chief complaint,
all vitals taken, type of call, medical complaint,
site of injury, procedures performed, history of
present illness/injury and care rendered, IV and
drug procedures, drug/IV box exchange information,
MVA type, MVA impact, restraints, no patient,
transport status, non-transport status, hospital
communications, refusals, and a minimum of two (2)
providers signatures.
Providers shall be responsible for obtaining and
documenting required EMS billing information. This
information includes appropriate charge, patient
name, social security number, DOB, home phone
number, medical insurance information, patient/
guardian signature and signature of AIC.
EMS units will be dispatched as recommended by the City's
Computer Aided Dispatch (CAD) system. Dispatch sequence
files will recommend appropriate response by nature of
call. Response areas are established by DEMS.
Providers shall, at all times, operate EMS vehicles in
accordance with all applicable local and state laws and
as defined in SOPs governing emergency vehicle operation.
REMS and the CITY will establish minimum criteria which
all providers must meet in order to operate EMS vehicles.
Providers shall inventory and properly stock all EMS
vehicles with appropriate medical supplies accordance
with state regulations. These supplies shall be
furnished by REMS.
A Quality Assurance Committee comprised of CITY and REMS
personnel shall meet every two (2) weeks specifically to
review patient reports as they relate to standard of care
delivered and identification of training deficiencies.
Page 10
The partnership between the CITY and REMS shall have a
goal of responding to all ALS calls in 8 minutes or less
90 percent of the time, and all BLS calls in 12 minutes
or less 90 percent of the time.
Providers shall adhere to the standard operating
procedures recommended by the City's EMS Advisory Board
and approved by REMS with final approval by DEMS.
REMS shall provide to ~he CITY five (5) days in advance
a monthly shift schedule identifying volunteer coverage
at Rescue Stations 2 and 3. REMS Operations Officer is
responsible for the distribution of volunteer personnel
to ensure adequate coverage as identified heretofore.
REMS shall schedule College of Health Sciences students
and any other individuals observing or otherwise
performing clinical hours within established guidelines.
Written schedule to be provided to CITY.
VI. Miscellaneous
REMS shall cause its motor vehicle liability, collision
and comprehensive insurance policy or policies to be
amended to name the CITY and CITY-employed EMS personnel
as additional insured as their interests may appear on
the above policies. The amount of motor vehicle
liability insurance maintained byREMS shall not be less
than $500,000.00 for any one accident or loss. REMS
shall furnish the CITY with a certificates evidencing the
required coverage and containing a statement to the
effect that the coverage shall not be canceled or
materially altered except after thirty (30) days written
notice to the CITY.
With respect to the subject matter of this Agreement, the
CITY, its officers, agents and employees shall assume no
liability for the wrongful acts or omissions of REMS or
their officers 'or members; REMS, their officers and
members shall assume no liability for the wrongful acts
or omissions of the CITY or its officers, agents and
employees.
Page 11
De
Ge
REMS agrees to comply with the provisions of Section
23.1-20 of the Code of the City of Roanoke, a copy of
which is attached as Exhibit A and incorporated herein by
reference.
In the performance of this Agreement, REMS shall not
discriminate a~a~nst any contractor, subcontractor,
employee, applicant for employment or invitaa because of
race, religion, color, sex or national origin , except
w~re race, religion, color sex or national origin is a
bona fide qualification reasonably necessary to the
normal operation of REMS.
The parties recognize and covenant that in providing
services under this Agreement, REMS is acting as an
independent contractor and not as an agent or employee of
the City.
The initial term of this Agreement shall be for a period
of onevearcommencing February 1, 1993. This Agreement
shall automatically be renewed for additional one year
periods unless either party shall, thirty (30) prior to
the expiration of any term, give written notice to the
other party of the intent not to renew the Agreement.
During the initial term of the Agreement and any
e~cension, the CITY or REMS may terminate this Agreement
prior to the expiration of the term by giving forty-five
(45) days written notice to the other party.
This Agreement constitutes the entire Agreement between
the CITY and REMS and supersedes all prior negotiations,
representations or agreements, either oral or written,
including the agreement dated September 5, 1989. This
Agreement may be amended only by written instrument
signed by proper authorized officials on behalf of the
CITY and REMS.
Page 12
IN WITNESS WHEREOF, the parties have caused this Agreement to be
signed by their duly authorized officers on the day and dates
written above.
CITY OF ROANOKE
By: $
CITY MANAGER
ATTEST:
CITY CLERK
ROANOKE EMERGENCY MEDICAL SERVICES, INC.
By: WITNESS:
REMS PRESIDENT
EXHIBIT "A"
PRINT § 23.1-20
the bid proposal and contract shall be fully executed and sub-
mitred to the city within fifteen (15) calendar days after notifica-
tion of the award of bid. If the executed escrow agreement form is
not submitted within such fifteen-day period, the contractor shall
forfeit his rights to the use of the escrow account procedure.
(b) In order to have retained funds paid to an escrow agent, the
contractor, the escrow agent, and the surety shall execute the
escrow agreement form. The contractor's escrow agent shall be a
trust company, bsnk or 8avingB institution with its principal of-
rico located in the commonwealth.
(c) This section shall not apply to public contracts for construc-
tion of railroads, public transit systems, runways, dsms, founda-
tions, installation or maintenance of power systems for the gen-
eration and primary and secondary distribution of electric current
ahead of the customers' meter, the installation or maintenance of
telephone, telegraph or signal systems for public utilities and the
construction or m,lntenance of solid waste or recycling facilities
and treatment plants. (Ord. Bio. 29958, § 3, 3-5-90)
See. ~.l-~O. I~mployment discrimination by contractor
prohibited.
Every contreot of over ten thousand dollars ($10,000.00) to
which the city is a party shall contain the provisions in subpara-
~ (a) an4 Cu) heroin:
(a) During the perfor~-,~e of thio contract, the contractor
agrees as follows:
(1) Tho contractor will not discriminate against any sub-
contractor, employee or applicant for employment be.
cause of race, religion, color, sex, or national origin,
except where religion, sex, or national origin is a bona
fide occupational qualification ressonably necessary
to the normsl operation of tho contractor. The contrac-
tor agroes to ~ in conspicuous placos, available to
employeas and applicants for employment, notices set-
(2) The contractor, in all eelicitatious or advertisements
for employees placed by or on behalf of the contractor,
1839
§ 23.1.20 ROANOKE CODE
will state that such contractor is an equal employment
opportunity employer.
(3) Notices, advertisements and solicitations placed in ac-
cordance with federal law, rule or regulation shall be
deemed sufficient for the purpose of meeting the re-
quiremente of this section.
(b) The contractor will include the provisions of the foregoing
subparagraph (aXl), (2) and (3), in every subcontract or
purchaac order of over ten thousand dollars ($10,000.00),
so that the previsions will be binding upon each subcon-
tractor or vendor· (Ord. No. 26298, § 1, 124L82)
Sec, 23.1-21. Debarment.
Pr~pactive contraCtOrS may be debarred from contracting for
particular types of supplies, services, insurance or construction
for ~l~:ified periods of time. Any debarment procedure, which
nmy provide for debarment on the basis of a contractor's unsati~
· · state
factcey perfoemance for the city or for wolat~on of federal or
laW~ relating to antitrust or federal or state law or local ordi-
nance relating to procurement, shall be established in writing by
the city manager. (Ord. No. 26298, § 1, 12-6-82)
Sec. 23.1.Z2. Legal action~
(a) A bidder or offerer, actual or prospective, who is refused
permission or disq,~lified frem participation in bidl~ll~sliifll'~
n~g' .~uch noUce su~u w,a~e ~us ~---'ca for the
action taken. This deci_~'~!on shall be i'mal ~ the bidd. er or
offeror appeals within thirty (30) days of receipt of such notice by
instituting legal action as provided In section 11-70 of the Code of
Virginia. If, upon appeal, it is determined that the action taken
was arbitrary or capricious, or not in aoco~,nce with the Con-
stitution of Vir~nls, statutes or regulations, the sole relief shall
be restoration of eligibility.
fo) Any bidder who, despite being the apparent Iow bidder, is
determined ~ for a particular contract
notice sh'dl state the basis for
shall be no--writing. ~ucn
the determination, which shall be final unless the bidder appeals
the deoision within ten (10)-days by instituting legal action as
1840
MARY F. P~ER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H, EAKIN
Deputy City Clerk
File #5-70-192-268-468-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31317-012593 accepting the following bids
received by the City for certain Utility, Police and Fire vehicles:
Quantity and Successful Purchase
Description Bidder Price
Two New Mid Size,
2-Door, 4-Wheel Drive
Utility Vehicles
Berglund Chevrolet, Inc.
$ 34,417.58
One New Mid Size,
4-Door, 4-Wheel Drive
Utility Vehicle
Farrell Ford, Inc.
18,502.50
Five New Mid Size,
4-Door Sedans
Berglund Chevrolet, Inc.
52,566.00
Fifteen New Full Size
Automobiles
Bergiund Chevrolet, Inc.
189,229.35
Three New Intermediate
Size, 4-Door Sedans
Dominion Car Company
35,790.99
One New Mid Size
Extended Cargo Van
Hart Motor Company
12,873.21
One New 8-Passenger
Window Van
Magic City Motor
Corporation
14,485.00
Two New Mid Size
Pickup Trucks
Hart Motor Company
20,852.32
One New 15-Passenger R.K. Chevrolet, Inc. 16,358.00
Van
· ~Mr.~ W. Robert Herbert
January 29, 1993
Page 2
Resolution No. 31317-012593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc·
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Bobby E. Chapman, Manager, Civic Center Facilities
Mr. M. Craig Sluss, Manager, Water Department
Mr. William F. Clark, Director, Public Works
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, Police Chief
Mr. Rawleigh W. Quarles, Fire Chief
Mr. Barry L. Key, Manager, Office of Management and Budget
MARy F. PA~
City Clerk, CMC/AA~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #5-70-192-268-468-472
Berglund Chevrolet, Inc.
Dominion Car Company
Farrell Ford, Inc.
Hart Motor Company
Magic City Motor Corporation
R. K. Chevrolet, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31317-012593 accepting the following bids
received by the City for certain Utility, Police and Fire vehicles:
Quantity and Successful Purchase
Description Bidder Price
Two New Mid Size,
2-Door, 4-Wheel Drive
UtiLity Vehicles
Berglund Chevrolet, Inc.
$ 34,417.58
One New Mid Size,
4-Door, 4-Wheel Drive
UtiLity Vehicle
Farrell Ford, Inc.
18,502.50
Five New Mid Size,
4-Door Sedans
Berglund Chevrolet, Inc.
52,566.00
Fifteen New Full Size
Automobiles
Bergiund Chevrolet, Inc.
189,229.35
Three New Intermediate
Size, 4-Door Sedans
Dominion Car Company
35,790.99
One New Mid Size
Extended Cargo Van
Hart Motor Company
12,873.21
One New 8-Passenger Magic City Motor 14,485.00
Window Van Corporation
Ber'glund Chevrolet, Inc.
Dominion Car Company
Farrell Ford, Inc.
Hart Motor Company
Magic City Motor Corporation
R. K. Chevrolet, Inc.
January 29, 1993
Page 2
Quantity and Successful Purchase
Description Bidder Price
Two New Mid Size
Pickup Trucks
One New 15-Passenger
Van
Hart Motor Company
R. K. Chevrolet, Inc.
20,852.32
16,358.00
Resolution No. 31317-012593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed equipment needs of the
City of Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Erie.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of January, 1993.
No. 31317-012593.
VIRGINIA,
A RESOLUTION accepting bids for certain vehicular equipment,
and rejecting other bids.
BE
1.
furnish to the City the items hereinafter set
described, such items being more particularly
City's specifications and any alternates and
proposal, are hereby ACCEPTED,
each item:
IT RESOLVED by the Council of the City of Roanoke that:
The bids in writing of the following named bidders to
out and generally
described in the
in each bidder's
at the purchase prices set out with
Quantity and
Description
Successful Purchase
Bidder Price
Two (2)
2 Door,
Utility
New Mid Size,
4 Wheel Drive
Vehicles
One (1) New Mid Size,
4 Door, 4 Wheel Drive
Utility Vehicle
Five (5) New Mid Size,
4 Door Sedans
Fifteen (15) New Full Size
Automobiles
Three (3) New Intermediate
Size, 4 Door Sedans
One (1) New Mid Size
Extended Cargo Van
One (1) New 8 Passenger
Window Van
Two (2) New Mid Size
Pickup Trucks
One (1) New 15 Passenger
Van
Berglund Chevrolet,
Inc.
Farrell Ford, Inc.
Berglund Chevrolet,
Inc.
Berglund Chevrolet,
Inc.
Dominion Car Company
Company
Hart Motor Company
Magic City Motor
Corporation
Hart Motor Company
R.K. Chevrolet, Inc.
$ 34,417.58
$ 18,502.50
$ 52,566.00
$189,229.35
$ 35,790.99
$ 12,873.21
$ 14,485.00
$ 20,852.32
$ 16,358.00
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
MARY F.
City Clerk~ CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #60=5-70-192-268-468-472
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31316-012593 amending and reordaining certain
sections of the 1992-93 General, Internal Service, Water, and Civic Center Fund
Appropriations, in order to provide funds for the purchase of certain Utility, Police
and Fire vehicles. Ordinance No. 31316-012593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Bobby E. Chapman, Manager, Civic Center Facilities
Mr. M. Craig Sluss, Manager, Water Department
Mr. William F. Clark, Director, Public Works
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, Police Chief
Mr. Rawleigh W. Quarles, Fire Chief
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF RO/qNOKE~ VIRGINIA
The 25th day of January, 1993.
No. 31316-012593.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 General, Internal Service, Water, and Civic Center Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General, Internal
Service, Water, and Civic Center Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in
part:
A ro r'ations
Nondepartmental
Transfers to Other Funds (1) ........................
Fund Balance
Capital Maintenance Replacement & Equipment
Program - City (2) ..................................
Internal Service Fund
A ro riations
Utility Line Services
Capital Outlay (3)
Fleet Management ..................................
Capital Outlay (4) ..................................
$ 12,124,205
12,546,580
1,565,514
$ 3,414,259
766,563
3,025,363
1,126,858
Revenue
Operating Supplement General Fund (5) ...............
Retained Earnings
Retained Earnings Unrestricted (6) ..................
$ 39,716
3,592,589
Water~n~
A ro ria 'o s
Capital Outlay from Revenue
Capital Outlay (7) ..................................
Retained Earnings
Retained Earnings Unrestricted (8) ...................
Civic Center
A ro r'at'ons
Capital Outlay
Capital Outlay (9) ..................................
Retained Earnings
Retained Earnings Unrestricted (10) .................
1) Transfer to
Internal
Service Fund
2) CMERP - City
3) Vehicular
Equipment
4) Vehicular
Equipment
5) Operating
Supplement
General Fund (006-020-1234-0951)
6) Retained
Earnings
Unrestricted (006-3336)
7) Vehicular
Equipment (002-056-2178-9010)
8) Retained
Earnings
Unrestricted
(001-004-9310-9506)
(001-3323)
(006-056-2625-9010)
(006-052-2641-9010)
(002-3336)
$ 39,716
(39,716)
17,209
39,716
39,716
(17,209)
35,712
(35,712)
$ 1,529,041
1,529,041
17,857,430
$ 90,307
90,307
1,647,730
9) Vehicular
Equipment
10) Retained
Earnings
(005-050-8600-9010)
(005-3336)
10,514
(10,514)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Roanoke, Virginia - ~F~tCE
January 25, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids to Purchase
Utility Vehicles
Bid No. 92-11-27
and Police and Fire
Vehicles, Bid No.
92-11-123
I. Background
Capital Maintenance and Equipment Replacement
Program has identified vehicular equipment that
needs to be replaced. Thirty-One (31) units are
identified on Attachment "A" of this report.
Bid specifications were developed and along with
request for quotations were sent to twelve (12)
vendors on the City's bid list for Police and Fire
Vehicles, Bid No. 92-11-123 and to eleven (11)
vendors for Utility Vehicles, Bid No. 92-11-27.
Public advertisements were also published in the
Roanoke Times and Roanoke Tribune.
Bids were received in the Office of the Manager of
General Services after due and proper
advertisements. Bids were publicly opened and read
as follows: Bid No. 92-11-27 opened 2:00 p.m.,
November 18, 1992 and Bid No. 92-11-123 opened 2:00
p.m., December 14, 1992. Bid tabulations are
attached.
II. Current Situation
A. Ail Bids were evaluated in a consistent manner as
follows: Bid No. 92-11-27 was evaluated by
representatives of Utilities and Operations,
Utility Line Services, Water Department, Fleet
Management and General Services. Bid No. 92-11-123
was evaluated by representatives of Public Safety,
Police, Fire, Fleet Management and General
Services.
B. Bids received were also compared to vehicles that
are available under the current State Contract.
Utility Vehicles, Bid No. 92-11-27
Police and Fire Vehicles, Bid No. 92-11-123
Page 2
C. Bid Evaluations are as follows:
Bid No. 92-11-27 Utility Vehicles
Item #1 - 2 New 2 Door, 4 Wheel Drive Utility
Type Vehicles, One (1) for Utility Line
Services, One (1) for Water Department. The
lowest bid submitted by Berglund Chevrolet,
Inc. meets all specifications.
Item #2 - 1 New 4 Door, 4 Wheel Drive Utility
Type Vehicle, for Water Department. The lowest
bid submitted by Berglund Chevrolet, Inc. took
exception of stabilizer bar and seats. The
second lowest bid submitted by Hart Motor
Company took exception of seats. These
exceptions are substantial and cannot be waived
as informalities. The third lowest bid
submitted by Farrell Ford, Inc. meets all
specifications.
Item #3 2 New 4 Door, 4 Wheel Drive Utility
Type Vehicles for Emergency Services. During
bid evaluations it was determined that the
Emergency Medical priority had changed. While
administrative vehicles are needed, a greater
need exists to replace an ambulance.
Specifications will be developed to bid an
ambulance for Emergency Medical Services.
Bids on the above utility vehicles are
recommended to be rejected.
Item #4 1 New 4 Door, 4 Wheel Drive Utility
Type Vehicle for Water Pollution Control Plant.
All bids took substantial exceptions. This
unit will be rebid after specifications have
been revised.
Item #5 - 5 New Mid Size, 4 Door Sedans, 1
for Civic Center and 4 for Building
Inspections Department. The lowest bid
submitted by Magic City Motor Corporation was
on a compact class and not mid size. This is
substantial and cannot be waived as an
informality. The second lowest bid submitted
by Berglund Chevrolet, Inc. meets all required
specifications.
Utility Vehicles - Bid No. 92-11-27
Police and Fire Vehicles - Bid No. 92-11-123
Page 3
III. Issues
Bid No. 92-11-123 - Police and Fire Vehicles
Item #1 - 15 New Full Size Automobiles, 12 for
Police, 3 for Fire. The lowest bid submitted
by Berglund Chevrolet, Inc. meets all required
specifications. Please note that this bid is
over $1,000 per unit less than that which is
available on the current State Contract.
Item #2 - 3 New Intermediate, 4 Door Sedans for
the Police Department. The lowest bid
submitted by Dominion Car Company meets all
specifications.
.Item #3 - 1 New Mid Size Extended Cargo Type
Van for Police Department. The lowest bid
submitted by Hart Motor Company meets all
specifications.
Item #4 - 1 New 8 Passenger Window Van for
Police Department. The lowest bid submitted by
Magic City Motor Corporation meets all
specifications.
Item #5 - 2 New Mid Size Pickup Trucks for
Animal Control. The lowest bid submitted by
Hart Motor Company meets all specifications.
Item #6 - 1 New 15 Passenger Window Van for
Youth Haven. The unit available under the
current State Contract meets all
specifications and is lowest in cost. This
unit is available from R.K. Chevrolet, Inc.,
Virginia Beach, Virginia.
Need
Compliance with Specifications
Fund Availability
Utility Vehicles, Bid No.
Police and Fire Vehicles,
Page 4
92-11-27
Bid No. 92-11-123
IV.
Alternatives
A. Council provide for the purchase of the followinq
Vehicles:
2 New 2 Door, 4 Wheel Drive Utility Type
Vehicles, One (1) for Utility Line Services,
One (1) for Water Department from Berglund
Chevrolet, Inc. for the cost of $17,208.79
each.
1 New 4 Door, 4 Wheel Drive Utility Type
Vehicle for the Water Department from Farrell
Ford, Inc. for the cost of $18,502.50.
5 New Mid Size, 4 Door Sedans, One (1) for
Civic Center and Four (4) for Building
Inspections from Berglund Chevrolet, Inc. for
the cost of $10,513.20 each.
15 New Full Size Automobiles, Twelve (12) for
Police and Three (3) for Fire from Berglund
Chevrolet, Inc. for the cost of $12,615.29
each.
3 New Intermediate Size, 4 Door Sedans for the
Police Department from Dominion Car Company
for the cost of $11,930.33 each.
1 New Mid Size Extended Cargo Van for the
Police Department from Hart Motor Company for
the cost of $12,873.21.
1 New 8 Passenger Window Van for the Police
Department from Magic City Motor Corporation
for the cost of $14~485.00.
2 New Mid Size Pickup Trucks for Animal
Control from Hart Motor Company for the cost
of $10,426.16 each.
1 New 15 Passenger Window Van for the Youth
Haven from R.K. Chevrolet, Inc. from the
current State Contract for the cost of
$16,358.00.
Utility Vehicles, Bid No. 92-11-27
Police and Fire Vehicles, Bid No. 92-11-123
Page 5
Reject all
1.
Need - Ail vehicles identified by this
alternative are necessary replacement
items in the Capital Maintenance
Equipment Replacement Program.
Compliance with Specifications - The bids
recommended in this alternative are the
lowest bids meeting specifications.
Fund availability Funds are available
in the following accounts for the
purchase of requested equipment:
1. Fleet Management account
2. Water Department Retained Earnings
account
3. Utility Line Services Retained
Earnings account
4. Civic Center Retained Earnings
account
5. General Fund Capital Maintenance and
Equipment Replacement Program
bids
Need Required duties assigned to Police,
Fire, Building Inspections, Water, Utility
Line Services, Civic Center and Youth Haven
may not be performed in the most effective
manner.
Compliance with Specifications would not be a
factor in this alternative.
Fund availability Funds available for the
purchase of these replacement vehicles would
not be expended.
Utility Vehicles, Bid No. 92-11-27
Police and Fire Vehicles, Bid No. 92-11-123
Page 6
Recommendation
A. Council concur with Alternative "A" award the
lowest responsible bids meeting specifications for
vehicular equipment as follows:
Two (2) New 2 Door, 4 Wheel Drive Utility
Vehicles from Berglund Chevrolet, Inc. for a
total cost of $34~417.58.
One (1) New 4 Door, 4 Wheel Drive Utility
Vehicle from Farrell Ford, Inc. for a total
cost of $18,502.50.
3. Five (5) - New Mid Size, 4 Door Sedans from
Berglund Chevrolet, Inc. for a total cost of
$52~566.00.
Fifteen (15) - New Full Size Automobiles from
Berglund Chevrolet, Inc. for a total cost of
$189r229.35.
Three (3) - New Intermediate Size, 4 Door
Sedans from Dominion Car Company for a total
cost of $35~790.99.
One (1) - New Mid Size Extended Cargo Van from
Hart Motor Company for a total cost of
$12~873.21.
One (1) - New 8 Passenger Window Van from
Magic City Motor Corporation for a total cost
of $14,485.00.
Two (2) - New Mid Size Pickup Trucks from Hart
Motor Company for a total cost of $20~852.32.
9. One (1) New 15 Passenger Van from R.K.
Chevrolet, Inc. for a total cost of
$16~358.00.
B. Reject all other Bids.
Utility Vehicles, Bid No. 92-11-27
Police and Fire Vehicles, Bid No. 92-11-123
Page 7
cc:
C. Fundinq is as follows:
Appropriate $17,208.79 - from Utility Line
Services Retained Earnings account to Utility
Line Services account 006-056-2625-9010 to
allow for the purchase of One (1) unit of Item
#1.
Appropriate $35~711.29 - from Water Department
Retained Earnings account to Water Department
account 002-056-2178-9010 to allow for the
purchase of One (1) unit of Item #1 and Item
#2.
Appropriate $10,513.20 - from Civic Center
Retained Earnings account to Civic Center
account 005-050-8600-9010 for the purchase of
One (1) unit of Item #4.
$291~925.67 is available in Fleet Management
account 006-052-2641-9010 for the purchase of
the remaining vehicular units.
Appropriate $39,716.00 from General Fund
Capital Maintenance and Equipment Program and
transfer to Fleet Maintenance Internal Service
Fund.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Office of Management & Budget
Attachment "A"
No. of Vehicles
12
3
3
1
2
1
1
2
1
5
Type
Patrol Automobiles
Investigation Automobiles
Automobiles
Cargo Van
Animal Control Pickups
Eight Passenger Van
Fifteen Passenger Van
Utility Vehicles
Utility Vehicle
Sedans
Department
Police
Police
Fire
Police
Police
Police
Youth Haven
(1) Water Department
(1) Utility Line
Services
Water
(1) Civic Center
(4) Building
Inspections
L
o
o
0
o
o
o
0
0
o
0
o
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
January 29, 1993
File #183-472-67
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31319-012§93 accepting bids submitted by J. P.
Carlton Co., in the amount of $14,7§0.00, for one new heavy duty stump cutter; and
Rentco, Inc., in the amount of $16,800.00, for three new nine-ton rated utility
trailers to be used by the Grounds Maintenance Department. Resolution No. 31319-
012§93 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 2§, 1993.
Sincerely, ~' _/~)~,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director, Public Works
Mr. Gary N. Fenton, Manager, Parks and Grounds
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKF~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #183-472-67
Mr. John T. Bird
Sales Manager
J. P. Carlton Co.
121 John Dodd Road
Spartanburg, South Carolina
29303
Ms. Pamela S. Barger
Sales Representative
Rentco, Inc.
P. O. Box 11843
Roanoke, Virginia 24022
Dear Ms. Barger and Mr. Bird:
I am enclosing copy of Resolution No. 31319-012593 accepting bids submitted by J. P.
Carlton Co., in the amount of $14,750.00, for one new heavy duty stump cutter; and
Rentco, Inc., in the amount of $16,800.00, for three new nine-ton rated utility
trailers to be used by the Grounds Maintenance Department. Resolution No. 31319-
012593 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 25, 1993.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #183-472-67
Arbor Recycling Equipment Company
Baker Brothers, Inc.
Boone Tractor and Implement Company
J. W. Burress, Inc.
James River Equipment Company
Ralph Smith, Inc.
Rayeo Manufacturing Co., Inc.
Vermeer Sales and Services of Virginia
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31319-012593 accepting bids submitted by J. P.
Carlton Co., in the amount of $14,750.00, for one new heavy duty stump cutter; and
Renteo, Inc., in the amount of $16,800.00, for three new nine-ton rated utility
trailers to be used by the Grounds Maintenance Department. Resolution No. 31319-
012593 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 25, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed vehicular equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
gnc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of 3anuary, 1993.
No. 31319-012593.
A RESOLUTION accepting bids for certain vehicular equipment
and rejecting certain other bids for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, and the City Manager's report dated January 25, 1993, are
hereby ACCEPTED, at the purchase prices set out with each item:
Item
Number Quantity & Description
1 1 - New Heavy Duty
Stump Cutter
2 3 New 9-Ton Rated
Utility Trailers
2. The City's Manager of
Successful Total Pur-
Bidder chase Pric~
J. P. Carlton $ 14,750.00
Company
Rentco, Inc. $ 16,800.00
General Services is hereby
authorized to issue the requisite purchase orders for the above-
mentioned items, said purchase orders to be made and filled in
accordance with the City's specifications, the respective bids made
therefor and this measure, as more particularly set out in a report
to this Council dated January 25, 1993.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED;
notify each such bidder
appreciation for each bid.
and the City Clerk is directed to so
and to express to each the City's
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21 ~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #60-183-472-67
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31318-012593 amending and reordaining certain
sections of the 1992-93 General and Internal Service Fund Appropriations, providing
for appropriation of funds in connection with the purchase of one new heavy duty
stump cutter and three new nine-ton rate utility trailers for use by the Grounds
Maintenance Department. Ordinance No. 31318-012593 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, January 25, 1993.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
po:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93 General and Internal
providing for an emergency.
WHEREAS, for the usual
Government of the
exist.
THEREFORE,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of January, 1993.
No. 31318-012593.
AN ORDINANCE to amend and reordain certain sections of the
Service Fund Appropriations, and
daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General and Internal
Service Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
~en~
A ro ria 'OhS
Nondepartmental
Transfers to Other Funds (1) ......... ~ .......... ~...
Fund~
Capital Maintenance Replacement & Equipment
Program - City (2) $
$ 12,116,039
12,538,414
1,573,680
Internal Service Fun&
~riations
Fleet Management
Capital Outlay (3) ..................................
Revenue
Operating Supplement General Fund (4) ...............
$ 3,017,197
1,118,692
$ 92,720
1) Transfer to
Internal
Service Fund
2) CMERP - City
3) Vehicular
Equipment
4) Operating
Supplement
General Fund
(001-004-9310-9506) $ 31,550
(001-3323) (31,550)
(006-052-2641-9010) 31,550
(006-020-1234-0951) 31,550
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
CITY ~',
Roanoke, Virginia
January 25, 1993
'93 J/ I,I 21 A?,
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bids to purchase
Stump Cutter, Bid No.
92-12-26 and Utility
Trailers, Bid No.
92-12-49
I. Background
Capital Maintenance and Equipment Replacement
Program has identified the need to replace one (1)
Stump Cutter and three (3) Utility Trailers for
Grounds Maintenance.
December~ 1992 specifications were developed and
sent, along with request for quotations, to nine
(9) vendors for the Stump Cutter and to thirteen
(13) vendors for the Utility Trailers. Both bids
were also publicly advertised in the Roanoke Times
and Roanoke Tribune.
Bids were received, after due and proper
advertisement at 2:00 p.m. on December 23, 1992 for
the Stump Cutter and 2:00 p.m. on December 30, 1992
for the Utility Trailers. All bids appropriately
received were publicly opened and read in the
Office of the Manager of General Services. Bid
tabulations are attached.
II. Current Situation
Ail bids appropriately received were evaluated by
representatives of the following departments:
Public Works
Fleet Management
General Services
B. Bid evaluations are as follows:
Bid No. 92-12-26 for one (1) New Heavy Duty
Stump Cutter. The lowest bid submitted by
J.P. Carlton Company meets all required
specifications.
Stump Cutter, Bid No. 92-12-26
Utility Trailers, Bid No. 92-12-49
Page 2
III.
IV.
Bid No. 92-12-49 for three (3) New 9-Ton Rated
Utility Trailers. The lowest bid submitted by
Rentco, Inc. meets all required
specifications.
Issues
1. Need
2. Compliance with Specifications
3. Fund availability
Alternatives
Council accept the lowest bids
specifications on equipment as follows:
meeting
One (1) New Heavy Duty Stump Cutter, as
submitted by J.P. Carlton Company for a total
cost of $14~750.00.
Three (3) New 9-Ton Rated Utility Trailers, as
submitted by Rentco, Inc. for a total cost of
$16~800.00.
Need - Requested equipment is needed to
provide for more effective operations of
Grounds Maintenance duties.
Compliance with Specifications - the bids
recommended in this alternative meets all
specifications.
c
Fund availability - Funds are designated
in the Capital Maintenance and Equipment
Replacement Account to provide for the
purchase of the above equipment.
B. Reject all Bids
Need - Some required duties assigned to
Grounds Maintenance Department could not be
accomplished in the most effective and
efficient matter.
Compliance with Specifications would not be a
factor in this alternative.
Stump Cutter, Bid No. 92-12-26
Utility Trailers, Bid No. 92-12-49
Page 3
cc:
Fund availability Funds designated for the
purchase of referenced equipment would not be
expended.
V. Recommendation
A. Council concur with Alternative "A" - award
the lowest bids meeting specifications on
equipment as follows:
One (1) New Heavy Duty Stump Cutter from
J.P. Carlton Company for the total cost
of $14~750.00.
Three (3) New 9-Ton Rated Utility
Trailers from Rentco, Inc. for a total
cost of $16,800.00.
B. Reject all other bids
Appropriate $31~550 from General Fund Capital
Maintenance and Equipment Replacement Program
and transfer to Fleet Management account 006-
052-2641-9010.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Office of Management and Budget
0
o
o
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (?03) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #24-184-202-429
Mr, W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31320-012593 amending the Code of the City of
Roanoke (1979), as amended, by enacting new Section 2-56, Conversion of extended
illness leave upon retirement; amending and reordaining the definition of "creditable
service" set out in Section 22.1-2, Definitions; and repealing Section 22.1-4.2,
Membership to exclude certain officers, in order to authorize conversion of unused
extended illness leave to creditable service under the City of Roanoke Pension Plan,
to provide for a similar benefit for officers and employees who are not members of the
City of Roanoke Pension Plan, and to permit the Assistant City Manager to
participate in the City of Roanoke Pension Plan. Ordinance No. 31320-012593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
Mr. W. Robert Herbert
January 29, 1993
Page 2
pc:
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable
District Court
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
Edward S. Kidd, Jr., Chief Judge, General District Court
Julian H. Raney, Jr., Judge, Generai District Court
Richard C. Pattisai, Judge, General District Court
Gordon E. Peters, City Treasurer
Donald S. Caldwell, Commonwealth's Attorney
Jerome S. Howard, Jr., Commissioner of Revenue
Arthur B. Crush, III, Clerk, Circuit Court
The Honorable W. Alvin Hudson, Sheriff
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronaid Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 223§, Tailahassee, Florida 32304
Mr. F. Wiley Hubbell, Chairperson, Board of Trustees, City of Roanoke
Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Doris B. Peters, Retirement Administrator
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipai Auditor
Mr. George C. Snead, Jr., Director, Public Safety
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #24-184-202-429-405
Mr. John W. Thompson
Consulting Actuary
Buck Consultants
Xerox Centre
55 West Monroe Street
Chicago, Illnois 60604
Dear Mr. Thompson:
I am enclosing copy of Ordinance No. 31320-012593 amending the Code of the City of
Roanoke (1979), as amended, by enacting new Section 2-56, Conversion of extended
illness leave upon retirement; amending and reordaining the definition of "creditable
service" set out in Section 22.1-2, Definitions; and repealing Section 22.1-4.2,
Membership to exclude certain officers, in order to authorize conversion of unused
extended illness leave to creditable service under the City of Roanoke Pension Plan,
to provide for a similar benefit for officers and employees who are not members of the
City of Roanoke Pension Plan, and to permit the Assistant City Manager to
participate in the City of Roanoke Pension Plan. Ordinance No. 31320-012593 was
adopted by the Council of the City of Roanoke at a regular.meeting held on Monday,
January 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31320-012593.
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by enacting new S2-56, Conversion of extended illness
leave upon retirement; amending and reordaining the definition of
"creditable service" set out in S22.1-2, Definitions; and repealing
S22.1-4.2, Membership to exclude certain officers; such new,
amended and repealed sections authorizing the conversion of unused
extended illness leave to creditable service under the City of
Roanoke Pension Plan, providing for a similar benefit for officers
and employees who are not members of the City of Roanoke Pension
Plan, and permitting the Assistant City Manager to participate in
the City of Roanoke Pension Plan; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained by the addition of the following new
section:
~2-56.
Conversion of extended illness leave upon
retirement.
(a) Members of the City of Roanoke~Pension Plan
shall, upon retirement, have extended illness leave
converted to creditable service pursuant to ~22.1-2,
Definitions, of this Code.
(b) Officers and employees of the City who
accumulate extended illness leave pursuant to ~2-55 of
this Code and are not members of the City of Roanoke
Pension Plan shall be accorded a benefit calculated as
follows:
(i)
(2)
(3)
Creditable service shall be calculated
for such officer or employee as if he
were a member of the Employees'
Supplemental Retirement System ("ESRS")
pursuant to Chapter 22.1, Pensions and
Retirement, of this Code, including
conversion of any unused extended leave
balance to creditable service pursuant to
S22.1-2 of this Code, and the amount of
any retirement allowance shall otherwise
be calculated for such officer or
employee as if he were a member of ESRS.
Creditable service shall be calculated
for such officer or employee as if he
were a member of ESRS pursuant to Chapter
22.1, Pensions and Retirement, of this
Code, without conversion of any unused
extended leave balance to creditable
service, and the amount of any retirement
allowance shall otherwise be calculated
for such officer or employee as if he
were a member of ESRS.
The difference between the two
computations set out in (1) and (2) above
shall constitute such officer's or
employee's benefit which shall be paid,
pursuant to the annuity table published
under S22.1-52 of this Code, on a monthly
basis or in a one-time lump sum, as
determined by the Director of Finance.
2. The definition of "creditable service" as set out in
~22.1-2, Definitions, Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained to read and provide as
follows:
S22.1-2. Definitions.
Creditable service shall mean membership service plus
prior service. For a member who has unused extended
illness leave pursuant to S2-55 of this Code and the
regulations established by the City Manager pursuant to
~2-53(b) of this Code, sixty percent (60%) of such
member's unused extended leave balance upon the date of
retirement shall be converted to creditable service;
provided no member shall use conversion of extended
illness leave to meet vesting requirements of ESRS or
ERS, and no retirement allowance for any member
converting extended illness to creditable service shall
exceed sixty percent (60%) of average final compensation.
3. Section 22.1-4.2. Membership to exclude certain officers,
Code of the City of Roanoke (1979), as amended, is hereby REPEALED.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
~ "' Roanoke, Virginia
CITY., -'
January 25, 1993
JAN 21 A8:48
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lump Sum Extended Illness Leave Payments to Members
and Non-Members of the City of Roanoke Pension Plan
I. Backoround
City Council adopted a new Paid Leave and Extended Illness Leave Policy
effective July 1, 1992. See Ordinance No. 31053, June 15, 1992 (Exhibit I).
The policy is applicable to all non-temporary officers and employees of the
City of Roanoke hired after July 1, 1992 and to officers and employees hired
prior to July 1, 1992, if such persons voluntarily elected this policy.
Personnel Operating Procedure #24, "Paid Leave and Extended Illness Leave",
promulgated by the City Manager on June 16, 1992, and effective July 1,
1992, provides in Section V.K. (Exhibit II) that, upon retirement, employees
shall be eligible to use unused extended leave as creditable service to be
added to the employee's actual time in service for the retirement benefit
calculation subject to the following criteria:
Sixty percent (60%) of unused extended illness leave balance is
eligible;
Eligible extended illness leave balance shall not be used to exceed sixty
percent (60%) of average final compensation;
Employee must begin receiving a retirement allowance immediately
after terminating employment; and
Employees that are not members of the City of Roanoke Pension Plan
shall receive benefits substantially equivalent to the Employees'
Supplemental Retirement System (ESRS) credit for unused extended
illness leave.
Non-temporary officers and employees that are not members of the City of
Roanoke Pension Plan include:
· Assistant City Manager position;
· Grant funded positions; and
Honorable Mayor and Members
of City Council
January 25, 1993
Page 2
II.
· Sheriff and Deputy Sheriffs positions.
Sheriff and Deputy Sheriffs shall be covered by the normal service retirement
provisions provided firefighters and deputized police officers.
Curren~
Code of the City of Roanoke (1979), as amended, requires amendments
authorizing conversion of unused extended leave to creditable service for
retirement purposes and authorizing monthly or lump sum payments to
members and non-members of the City of Roanoke Pension Plan.
Grant funded positions shall have eligible creditable service for Extended
Illness Leave payments based on City of Roanoke service.
Sheriff and Deputy Sheriffs eligible creditable service for Extended Illness
Leave payments shall be determined based on creditable service used to
calculate their Virginia Retirement System pensions.
Substantially equivalent benefits to the Employees' Supplemental Retirement
System (ESRS) benefit shall be determined as follows for non-members:
The pension definitions and formulas detailed in the Code of the City
of Roanoke (1979), as amended, Chapter 22.1 and applicable to the
ESRS, shall be used to determine creditable service eligible for extended
leave payments.
Two calculations shall be required: (1) Eligible creditable service
excluding the sixty percent (60%) of the unused extended illness leave
balance, and (2) Eligible creditable service including the sixty percent
(60%) of the unused extended illness leave balance.
The annual difference between the two calculations in item 2. above
shall be used to determine the equivalent one-time lump sum or
monthly payment, per the annuity table as identified in the Code of the
City of Roanoke (1979), as amended, Chapter 22.1-52 (Exhibit III).
This table is updated annually based on actuarial information by Buck
Consultants.
The equivalent lump sum payments shall be a current year expense in the year
paid and charged to the personnel services object code of the applicable cost
Honorable Mayor and Members
of City Council
January 25, 1993
Page 3
center and fund for Grant funded positions.
The Assistant City Manger position is the only non-temporary position under
the City Manager which is not currently included in the City of Roanoke
Pension Plan. Adding this position to the Pension Plan will eliminate the need
to provide an equivalent benefit in lieu of converting unused extended leave
to creditable service for retirement.
Ill,
Council aoorove the attached ordinance, effective July 1, 1992, amending the
Code of the City of Roanoke (1979), as amended, as follows:
Authorizing conversion of unused extended leave to creditable service
for members of the City of Roanoke Pension Plan;
Authorizing an equivalent benefit for employees who are not members
of the City of Roanoke Pension Plan; and
Placing the position of Assistant City Manager in the City of Roanoke
Pension Plan.
Respectfully submitted,
W. Robert Harbert
City Manager
James D. Grisso
Acting Director of Finance
WRH/JDG:s
Attachments
Exhibit I
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 15th day of June, 1992.
No. 31053-061592.
VIRGINIA,
AN ORDINANCE amending Article III, Officers and Employees
Generally, of Chapter 2, Administration, of the Code of the City of
Roanoke (1979), as amended, by redesignating Article III as
Officers and Employees; by amending 92-42, Application of Divisions
2 and 3 to Constitutional Officers and their Employees; by
designating ~2-28 through 2-46 as Division 1, Generally; by
enacting new Division. 2, Vacation Leave and Sick Leave, consisting
of 92-48, Applicability, 92-49, Vacation Leave, 92-50, sick Leave,
and 92-51, Same--For Employees of the Fire Department; and by
enacting new Division 3, Paid Leave and Extended Illness Leave,
consisting of S2-53, Applicability, S2-54, Paid Leave, and ~2-55
Extended Illness Leave; repealing certain sections of the City
Code; and providing for an emergency and establishing an effective
date.
BE
follows:
1.
IT ORDAINED by the Council of the ~ity of Roanoke as
Article III, Officers and Employees Generally, of Chapter
2, Administration, of the Code of the City of Roanoke (1979), as
amended, ("City Code") is hereby redesignated as Officers and
Employees.
2. Section 2-42, Application of Divisions 2 and 3 to
Constitutional Officers and their Employees is hereby'amended and
reordained to provide:
S2-42. Application of Divisions 2 and 3 to Constitutional
Officers and their Employees.
The provisions of divisions 2 and 3 shall not apply to
any constitutional officer or to the employees in his office,
unless such officer consents thereto in writing and files such
written consent in the office of the city clerk. Thereupon,
the provisions of such divisions shall apply with like force
and effect to such constitutional officer filing such consent
and the employees of his office as it does to other officers
and employees of the city, until such consent is revoked in
writing and filed in the office of the city clerk. It shall
be the duty of the city clerk to notify the city council, the
manager of personnel management and the director of finance of
receipt by the city clerk of such written consent or
revocation.
3. Sections 2-28 through 2-46 of Article III, Officers and
Employees, of Chapter 2, Administration, of the City Code, are
hereby designated as Division 1, Generally, of such Article.
4. The City Code is hereby amended and reordained by the
addition of the following new Division 2, Vacation Leave and Sick
Leave, to Article III, Officers and Employees, of Chapter 2,
Administration:
DIVISION 2. VACATION LEAVE AND SICK LEAVE
S2-48. Applicability.
The provisions of this division shall apply to non-
temporary officers and employees hired before July 1, 1992,
who have not elected to be subject to the provisions of
Division 3 of this Chapter.
~2-49. Vacation Leave.
(a) On and after July 1, 1985, and during each fiscal
year thereafter, officers and employees of the city, except
employees of the fire department working the three-platoon
system, part-time, seasonal, temporary and extra help
employees shall accrue vacation leave each calendar month,
based on cumulative years of city service, in accordance with
the following schedule:
2
Cumulative years Vacation leave accruing
of city service each calendar month
Up to 5 8 hours
5 to 10 10 hours
10 to 20 12 hours
20 to 30 14 hours
30 or more 16 hours
(b) On and after July 1, 1985, and during each fiscal
year thereafter, employees of the fire department working the
three-platoon system shall accrue vacation leave each calendar
month, based on cumulative years of city service, in
accordance with the following schedule:
Cumulative years
of city service
Up to 5
5 to 10
10 to 20
20 to 30
30 or more
Vacation leave accruing
each calendar month
24 hours
30 hours
36 hours
42 hours
48 hours
(c) The city manager shall develop and promulgate by
regulation a system for allocating vacation leave where the
first or last month of city employment for any officer or
employee is less than a complete calendar month.
(d) No officer or employee of the city shall be eligible
to take any vacation leave during the first six (6) months of
city employment.
(e) Vacation leave shall be taken only at such times as
the city manager or other appropriate council-appointed
officer shall approve.
(f) Saturdays, Sundays and holidays shall not be counted
as vacation leave, except to the extent that an officer or
employee normally works on such days, nor shall non-working
hours on other days be so counted. An employee of the fire
department working the three-platoon system who takes vacation
leave on two consecutive work days separated by a single off-
duty day shall be charged vacation leave for the work days and
the off-duty day.
(g) Vacation leave may be accumulated but no officer or
employee may be credited with more than two hundred forty
(240) hours of vacation leave on July 1 of any fiscal year,
except that employees of the fire department working the
3
three-platoon system may be credited with not more than seven
hundred twenty (720) hours on such date.
(h) Any officer or employee who is separated from the
service of the city for any cause not involving moral
turpitude shall be paid for accumulated and unused vacation
leave not to exceed seven hundred twenty (720) hours for an
employee of the fire department working the three-platoon
system or two hundred forty (240) hours for any other officer
or employee; provided, no payment for any accumulated vacation
leave shall be made in the case of any officer or employee who
is separated from the service of the city prior to completion
of the first six (6) months of employment.
(i) Upon recommendation of the head of any department,
the city manager may, in his discretion, advance any officer
or employee of such department, who has been in the service of
the city at least six (6) months, vacation leave not to exceed
eighty (80) working hours, or in the case of an employee of
the fire department working the three-platoon system vacation
leave not to exceed three hundred sixty (360) hours, during a
single fiscal year, thereby permitting such officer or
employee to anticipate earned vacation leave. Should any
officer or employee be separated from the service of the city,
for any cause, before actually earning all such anticipated
vacation leave, his pay for all such unearned anticipated
vacation shall be deducted from his final paycheck.
(j) Notwithstanding any provision of this section to the
contrary, any officer or employee in the employ of the city on
the date of adoption of this section who has less than five
(5) cumulative years of city service shall accrue vacation at
the rate of ten (10) hours per calendar month, or in the case
of an employee of the fire department working the three-
platoon system at the rate of thirty (30) hours per calendar
month, until such officer or employee has been in the service
of the city for ten (10) cumulative years.
S2-50. Sick Leave.
(a) On and after July 1, 1975, and during each fiscal
year thereafter, all officers and employees who receive from
the city fifty (50) percent or more of their salaries or
wages, and after being in continuous service of the city for
six (6) months, shall, with the exception provided for in
section 2-51, be entitled to sick leave with pay according to
the following schedule:
4
Term of Employment Sick Leave Allocation
6 months to 1 year
1 year to 2 years
2 years to 5 years
5 years to 10 years
10 years to 15 years
15 years to 20 years
20 years to 25 years
25 years to 30 years
30 years and over
40 working hours
88 working hours
168 working hours
344 working hours
432 working hours
512 working hours
600 working hours
688 working hours
768 working hours
(b) Reserved.
(c) Reserved.
(d) The sick leave provided for in this section is
noncumulative and represents the maximum annual sick leave to
which any such employee shall be entitled in any one fiscal
year.
(e) Thirty-six (36) working hours of sick leave shall be
allowed to any such officer or employee for an injury for
which compensation is awarded under the Workmen's Compensation
law.
(f) Sick leave shall cover absences from duty only on
account of the bona fide illness or physical disability of
officers and employees. When such absences extend beyond
three (3) consecutive working days, the city manager, or the
department head designated by him, shall require a certificate
from a medical doctor as evidence of such illness or
disability. At the discretion of the city manager, he may
also require examination by a medical doctor designated by the
manager, whose decision as to illness or disability of the
officer or employee in question may be taken as final by the
city manager. The city manager or any such department head
may require a certificate from a medical doctor in
verification of any number of days of claimed sick leave pay.
§2-51. Same--For Employees of Fire Department.
(a) On and after July 1, 1975, and each fiscal year
thereafter, employees of the fire department working the
three-platoon system shall be subject to the general
provisions of section 2-50, with the exception that
entitlement of such employees to sick leave shall be on the
following calendar day basis:
5
Sick leave allocation in
Term of Employment calendar days
6 months to 1 year 7
1 year to 2 years 15
2 years to 5 years 30
5 years to 10 years 60
10 years to 15 years 75
15 years to 20 years 90
20 years to 25 years 105
25 years to 30 years 120
30 years and over 135
(b) Such employees shall be charged sick leave for any
calendar day during which the employee is unavailable for duty
because of sickness or disability.
5. The City Code is hereby amended and reordained by the
addition of the following new Division 3, Paid Leave and Extended
Illness Leave, to Article III, Officers and Employees, of Chapter
2, Administration:
DIVISION 3. PAID LEAVE AND EXTENDED ILLNESS LEAVE
S2-53. Applicability; Eliqibilit¥ to Elect Coveraqe.
(a) The provisions of this division shall apply to non-
temporary officers and employees hired on or after July 1,
1992, and to any officer and employee who was hired prior to
July 1, 1992, and who has made a timely and effective election
to be subject to the provisions of this division.
(b) The city manager shall establish by regulation the
requirements for officers and employees to elect to be subject
to the provisions of this division which shall include a
requirement that employees make an irrevocable election within
a thirty-day period to be established by the city manager with
such election to be effective the first day of the next fiscal
year.
(c) Except for officers and employees who have made a
timely election to be subject to the provisions of this
division effective July 1, 1992, no officer or employee shall
be eligible to receive retirement service credit for
accumulated extended illness leave if the officer or employee
6
retires within 36 months of the effective date of the
election.
S2-54. Paid Leave.
(a) Officers and employees may take paid leave for any
reason deemed appropriate by the individual upon approval by
supervisor.
(b) Initial paid leave balance for officers and
employees hired prior to July 1, 1992, shall be the
individual's vacation leave balance as of June 30 of the year
in which the election to be subject to the provisions of this
division is made.
(c) Paid leave shall accrue as follows:
City Employees
Fire Department Employees
Working the Three-Platoon
System
Total Years
of Service
Hours Days Hours Days
per Month Per Year Per Month Per Year
0 to 1 10 15 14 7
1 to 5 12 18 16 8
5 to 10 14 21 20 10
10 to 15 16 24 24 12
15 to 20 17 25.5 26 13
20 to 25 18 27 28 14
25 to 30 19 28.5 30 15
30 or more 20 30 32 16
(d)
as paid
employee
hours on
Saturdays, Sundays and holidays shall not be counted
leave, except to the extent that an officer or
normally works on such days, nor shall non-working
such days be counted.
(e)
employee
leave on
the fire
credited
Paid leave may be accumulated, but no officer or
may be credited with more than 288 hours of paid
July 1 of any fiscal year, except that employees of
department working the three-platoon system may be
with not more than 408 hours on such date.
(f) Paid leave in excess of the maximum carryover on
June 30 of each year shall be added to the individual's
extended illness leave account up to a maximum of 40 hours per
fiscal year or 56 hours per fiscal year for employees of the
fire department working the three-platoon system.
(g) Paid leave up to 80 hours may be advanced to an
employee by the department manager, with written concurrence
of the appropriate director, council-appointed officer or
elected officer. Should an employee leave the service of the
city prior to accrual of paid leave hours sufficient to cover
the advance, the regular current rate of pay of the employee
will be deducted for each outstanding hour from the employee's
paycheck. Pay deduction for an employee exempt from the Fair
Labor Standards Act shall not have hours advanced or repaid
for less than a full workday.
(h) Any officer or employee who has separated from the
service of the city for any cause not involving moral
turpitude shall be paid for accumulated paid leave not to
exceed 408 hours for an employee of the fire department
working the three-platoon system or 288 hours for any other
officer or employee; provided, no payment for any accumulated
paid leave shall be made in the case of any officer or
employee who is separated from the service of the city prior
to completion of the first six (6) months of employment.
S2-55. Extended Illness Leave.
(a) Extended illness leave means approved absence from
work with pay for a personal or family illness or disability
which exceeds the use of twenty-four (24) consecutive regular
work hours of paid leave or thirty-four (34) consecutive
regular work hours of paid leave for fire department personnel
working the three-platoon system. The city manager shall
promulgate regulations governing the use of extended illness
leave.
(b) Extended illness leave shall accrue at the rate of
six (6) hours per month which equates to nine (9) days per
year. Fire department personnel working the three-platoon
system shall accrue extended illness leave at the rate of nine
(9) hours per month which equates to 4.5 days per year.
(c) The initial extended illness leave balance for
employees hired prior to July 1, 1992, shall be as established
by the city manager and filed in the office of the city clerk.
(d) There shall be no limitation on the number of hours
of extended illness leave which may be accumulated.
(e) The city manager shall develop and promulgate by
regulation a system for allocating extended leave where the
first and last month of city employment for the officer or
employee is less than a complete calendar month.
8
(f) Extended illness leave for illness or disability of
a family member shall not exceed eighty (80) hours per fiscal
year.
6. The City Manager is hereby authorized to promulgate
regulations to implement the provisions of this ordinance.
7. Section 2-38.1, Vacation Leave, S2-39, Sick Leave -
Generally, S2-40, Same--For Employees of Fire Department, and §2-
42, Application of sections 2-38 -- 2-41 to Constitutional Officers
and their EmDloyees of the Code of the City of Roanoke are hereby
repealed.
8. In order to provide for the usual daily operation of the
City, an emergency is deemed to exist and this ordinance shall be
in full force and effect on and after July 1, 1992.
ATTEST:
City Clerk.
9
Exhibit II
P.O.P. #24
Page 4 of 8
Ke
Pav~ent Upon Termination or Retirement
Upon termination, payment for unused paid leave shall be
limited to the carryover amount not to exceed 288 hours or
408 for fire suppression employees. Such leave shall not be
used to extend time in service.
Upon retirement, employees are eligible to receive 60% of
the unused extended illness leave balance as creditable
service added to the employee's actual time in service for
the retirement benefit calculation subject to the following
conditions:
The maximum percentage of average final compensation
(AFC) shall not exceed 60%.
Unused extended illness leave may be used to extend
creditable service, but shall not be used to satisfy
vesting requirements of the Employees' Supplemental
Retirement System (ESRS) or the Employee Retirement
System (ERS).
Employee must begin receiving a retirement allowance
immediately after terminating employment.
Employees not participating in the City of Roanoke
Pension Plan shall receive benefits substantially
equivalent to the ESRS credit for unused extended
illness leave.
~ shall accrue paid and extended leave for the month of
hire according to the date of hire as follows:
Percent of Leave Accrual Rate
1st to 7th 100%
8th to 23rd 50%
24th to last 0%
EmDlovees terminatin~ emDlo~ent with the City shall accrue the
percentage of their paid and e~en4~ illness leave rates for the
last month of service according to the day of termination as
follows:
Percent of Leave Accrual Rate
1st to 7th
8th to 23rd
24th to last
0%
50%
Exhibit III
CITY OF ROANOKE PENSION PLAN
ANNUITY VALUES IN EFFECT DURING
CALENDAR YEAR 1992 FOR PURPOSES OF
DETERMINING LUMP SUM DISTRIBUTIONS
(BASED ON UP84 UNISEX MORTALITY TABLE AND INTEREST RATE OF 6%%
IN EFFECT ON JANUARY 1, 1992 UNDER PBGC REGULATIONS)
25 14.854
26 14.802
27 14.745
28 14.685
29 14.620
30 14.551
31 14.479
32 14.402
33 14.320
34 14.233
35 14.142
36 14.046
37 13.946
38 13.841
39 13.731
40 13.615
41 13.495
42 13.369
43 13.238
44 13.101
45 12.959
46 12.811
47 12.658
48 12.500
49 12.337
50 12.168
51 11.993
52 11.814
53 11.629
54 11.440
55 11.245
56 11.044
57 10.839
Member Annuity Value
58 10.628
59 10.412
60 10.192
61 9.967
62 9.738
63 9.505
64 9.269
65 9.031
66 8.792
67 8.552
68 8.311
69 8.069
70 7.824
71 7.576
72 7.327
73 7.076
74 6.825
75 6.574
76 6.325
77 6.079
78 5.836
79 5.596
80 5.359
81 5.125
82 4.897
83 4.674
84 4.455
85 4.240
86 4.028
87 3.820
88 3.617
89 3.418
90 3.224
Note: The annuity values shown above are applicable for both male and
female members receiving lump sum distributions during calendar year
1992.
May 21, 1992
~-C~ LTANTS
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room
Roanoke, Vir/Jnia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #5-24-70-202-429-184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31321-012593 amending and reordaining
subsection (1) of section (a) of Section 22.1-44, Normal service retirement, Code of
the City of Roanoke (1979), as amended, to provide for retention of normal
retirement age when a firefighter or deputized police officer suffering a disability
in line of duty is transferred to another position in the City service. Ordinance No.
31321-012593 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 25, 1993.
Sincerely, ~JffL~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
Mr. W. Robert Herbert
January 29, 1993
Page 2
pe:
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable-Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, p. O. Box 2235, Tallahassee, Florida 32304
Mr. F. Wiley Hubbeli, Chairperson, Board of Trustees, City of Roanoke
Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Doris B. Peters, Retirement Administrator
Mr. WiIlard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipal Auditor
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Rawleigh W. Quarles, Fire Chief
Mr. M. David Hooper, Police Chief
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. James D. Ritchie, Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
January 29, 1993
File #5-24-70-202-429-184-405
Mr; John W. Thompson
Consulting Actuary
Buck Consultants
Xerox Centre
55 West Monroe Street
Chicago, Illnois 60604
Dear Mr. Thompson:
I am enclosing copy of Ordinance No. 31321-012593 amending and reordaining
subsection (1) of section (a) of Section 22.1-44, Normal service retirement, Code of
the City of Roanoke (1979), as amended, to provide for retention of normal
retirement age when a firefighter or deputized police officer suffering a disability
in line of duty is transferred to another position in the City service. Ordinance No.
31321-012593 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 25, 1993.
Sincerely, D '
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of January, 1993.
No. 31321-012593.
VIRGINIA,
AN ORDINANCE amending and reordaining subsection (1) of
section (a) of S22.1-44, Normal service retirement, Code of the
City of Roanoke (1979), as amended, to provide for retention of
normal retirement age when a firefighter or deputized police
officer suffering a disability in the line of duty is transferred
to another position in the City service; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. Subsection (1) of section (a) of S22.1-44, Normal service
retirement, Code of the City of Roanoke (1979), as amended, is
amended and reordained as follows:
S22.1-44. Normal service retirement.
(a) Eliqibility. A member who remains an active member
until his normal retirement age shall be eligible to
receive a normal retirement benefit ~commencing on the
first day of the month next following the date of his
termination of employment. Normal retirement ages are:
(1) For firefighters and deputized police
officers, the earlier of (l) attainment of age
sixty-five (65) and (5) years of creditable
service or (ii) attainment of age fifty (50)
and twenty-five (25) years of creditable
service. Only service as a firefighter or
deputized police officer shall be credited to
determine eligibility; provided, however,
should any firefighter or deputized police
officer become disabled for his regular duties
as a firefighter or deputized police officer
as a result of an accident occurring in the
line of duty or as a result of an occupational
me
municipal
ordinance
disease and such firefighter or deputized
police officer is transferred to another
position in the City service, then such
employee shall continue to accrue creditable
service as a firefighter or deputized police
officer and shall remain subject to the normal
retirement age established by this subsection
as if he had remained a firefighter or
deputized police officer.
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
January 25, 1993
RE,VJ D ?
'93 FEB18 pzl:06
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Retirement Benefits Provided Fireflghters and Police Officers in
Employees' Supplemental Retirement System
Dear Mayor and Members of Council:
I. Background
City Council approved the establishment of a new retirement system, the
Employees' Supplemental Retirement System, effective July 1, 1984.
This new system includes a provision for firefighters and deputized
police officers by which they qualify for normal retirement benefits at
age 50 with 25 years of creditable service as a firefighter or p0.!ice
officer. (Code of the City of Roanoke (1979), as amended, Section
22.1-44(a)(1)). The normal retirement date for other City emplOyees
is age 65 with 5 years of creditable service or age 55 with 30 years of
service.
Only service as a fireflghter or deputized police officer shall be credited
to determine eligibility for the age 50 with 25 years of creditable
service provision.
Line of duty accidents have occurred which have left firefighters and police
officers disabled to perform their duties as firefighters or police officers, but
they may be able to perform new duties in other City job classifications.
II. Current Situation
In some cases an injured firefighter or police officer wishes to continue
employment as a productive employee, but is concerned with not qualifying
for the age 50 with 25 years of service provision provided firefighters and
police officers by accepting a position in another City department.
Bo
The City of Roanoke Pension Plan and the City administration would like the
option of offering firefighters and police officers the opportunity to continue
work as productive employees. The decision would be based on medical
information provided by the employee's physician, the Pension Plan's medical
examiner, recommendation by the City Manager, and approval by the City
Pension Plan's Board of Trustees.
Honorable Mayor and Members
of City Council
January 25, 1993
Page 2
Providing for firefighters and police officers injured in the line of duty to
continue employment and retain the right to be eligible for retirement at age
50 with 25 years creditable service would provide the following advantages:
Allow the injured firefighter or police officer to continue working as a
productive and valued employee;
· Reduce cost for the City and the Pension Plan; and
Show the City's dedication and support to its firefighters and police
officers.
On a case by case basis, information will be evaluated and if appropriate will
be presented to the Board of Trustees for their approval. If no other position
is available, the only option available will be to retire the firefighter or police
officer on an occupational disability.
III. Recommendation
Council approve the attached ordinance amending the Code of the City of Roanoke
(1979), as amended, Chapter 22.1-44, to allow creditable service in other City departments
to determine eligibility for benefits provided to our firefighters and deputized police officers
injured in the line of duty.
Respectfully submitted,
W. Robert Herbert
City Manager
James D. Grisso
Acting Director of Finance
WRH/JDG:s
cc: Wilburn C. Dibling, Jr., City Attorney
Doris Peters, Retirement Administrator
January 25, 1993
'P3 J 121 P1:32
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Acting Director of Finance
Financial Status Report for the First Half of Fiscal Year 1993
What do the financial experts tell us to expect for 1993--cautious optimism. As 1992
ended, the economy had an annual growth rate between 2 and 3%. Predictions are
similar for this year--slow growth and flat employment levels. National economic
news is a mixture of good and bad. IBM just announced the largest annual operating
loss of any company in history. Its debt rating was slashed three notches by
Standard & Poor's from a triple A to a double A minus. At the same time, United
States auto makers announced they will increase output 35% compared to this same
week a year ago. The troubled banking industry is beginning to see a bright spot in
the recession. Many banks have already taken substantial real estate loan losses and
are beginning to see improved earnings due to the favorable spread between interest
they are paying and interest they are earning on outstanding loans.
The local economy is like a micro-picture of the national economy. We are faced with
similar issues-staggering increases in health care costs, slow or essentially no growth
in tax bases, cutbacks and layoffs by companies, and uncertainty in receiving current
levels of State and Federal program funding. With the inauguration of a new president
we are hopeful for increased consumer confidence and steady economic growth. We
will monitor closely the State budget amendments, General Assembly action, and
other economic indicators to keep you apprised of the financial trends and the impact
on the City of Roanoke.
General Fund Statement of Revenues
Page 2 of the monthly financial report contains a summary of the major categories of
revenues and the variances between actual revenue received and the amount of the
budget estimate.
The current fiscal year is one-half completed, and 37.6% of the revenue estimate is
collected. This relatively Iow percentage of collections emphasizes the fact that some
of our major tax due dates occur during the last six months of the fiscal year.
Honorable Mayor and Members of City Council
January 25, 1993
Page 2
General Property Taxes are on target with the revenue estimate adopted.
Based on real estate assessments and personal property proration trends,
this revenue category will outperform the estimate in the range of .5%
to 1.0% by year end.
Other Local Taxes are on target with the revenue estimate adopted.
Local sales tax collected is up 7.2% over FY92 and outperforming the
revenue estimate after 6 months by only .6%. The local sales tax for
December, 1992 will be received February 16, 1993, and it appears that
a positive gain should occur. Utility taxes are outperforming the revenue
estimate by 5.5%.
The cigarette tax (rate increased July 1, 1992 from $.10 to $.14 per 20
pack), is underperforming the revenue estimate by 10%. Prepared food
and beverage tax has a positive variance over the estimate of 1.9%.
Based on current trends in this revenue category, it will outperform the
estimate in the range of 1% to 2% by year end.
These first two categories of revenue represent 58.5% of the total General Fund
revenue estimate.
Intergovernmental (State and Federal) for the City administration
represents 15.9% of the total General Fund revenue estimate and is
performing as expected.
Education, which primarily consists of state and federal funding, is on
target with the current revenue estimate. This revenue category is
21.8% of the total General Fund revenue estimate.
The remaining revenue categories comprise only 3.8% of the General Fund revenue
estimate and are performing very close to the adopted revenue estimate.
General Fund Statement of Expenditures and Encumbrance,.
Page 3 of the monthly financial report contains a summary of major expenditure
categories and identifies the variances between actual expenditures and
encumbrances and the budget.
Honorable Mayor and Members of City Council
January 25, 1993
Page 2
The expenditure side of the General Fund is basically on target for mid year. Overall,
50.81% of the budget has been expended or obligated via encumbrances. In
comparison to last year, most categories reflect a small inflationary increase. Several
categories have significant variances which I will comment on:
Public Works - This variance is due primarily to increased expenditures for
street paving and equipment purchases in the Parks Maintenance department.
Parks, Recreation & Cultural - Increased expenditures in this category are made
up primarily of an increased contribution to the Convention Bureau, 9225,000,
and a contribution to Virginia Amateur Sports, 915,000.
Debt Service - Expenditures in this category are approximately 17% less than
last year due to the net reduction of interest and principal payments related to
refunding of 1985 General Obligation Bonds. The majority of our debt service
principal payments occur during the first 6 months of the fiscal year, which
accounts for the 75.63% expenditure in this category.
Nondepartmental - Operating subsidies for other funds such as the Civic Center,
Nursing Home, and Transportation Funds were transferred in the first half of
FY93 to provide cash flow for operations. Traditionally these subsidies were
transferred in the latter part of the fiscal year.
Enterprise Funds - The Enterprise Funds are operating without significant
budget variations. I would be happy to answer any specific questions
concerning the Enterprise Fund operating statements.
This brief analysis of General Fund revenues and expenditures is intended to provide
you with helpful insight as to how we stand halfway through our budget year, We
will monitor the budget very closely during the second half of the year as our major
tax due dates occur. I would be pleased to provide any additional information you
may request.
JDG/kp
~ting Director of Finance
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF DECEMBER 31, 1992
General Contingency:
Balance July 1, 1992
Ord.
No. Department
31100 Transfers
31107 Recreation
CMT Human Resources
CMT Municipal Auditing
CMT Human Resources
31266 Director of Utilities
and Operations
CMT Building Inspection
CMT Parks
Purpose
Grant Local Match
Youth Summit
Uniforms for Conservation Corp.
Quality Control Review
Juvenile Curfew
Gas Franchise Study
Housing Needs Assessment
Excess Funds
317,779
1,800)
29,914)
4,500)
1,605)
4,000)
16,500)
2,000)
3,080
260,640
Maintenance of Fixed Assets Contingency:
Balance July 1, 1992
200,000
Supplemental Budgets - Employee Compensation
Ord.
31244
Balance July 1, 1992
Department
Nondepartmental
Health rnsurance
Total Contingency Balance
25,000
_( 25,000)
~ 460f540
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money and
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
rnternal Services
Total
Year to Date for the Period
Jul 1-Dec 31 Jul 1-Dec 31 Percentage
1991-92 1992-93 of Change
$19,913,480 $ 19,879,206 (0.17%)
12,221,860 13,078,898 7.01%
269,457 293,909 9.07%
265,361 316,088 19.12%
Current Fiscal Year
Revised Percent of
Revenue Revenue Estimate
Estimates Received
53,308,845 37.29%
39,883,333 32.79%
523,250 56.17%
593,000 53.30%
354,113 375,778 6.12% 827,552 45.40%
13,955,890 14,637,879 4.89% 34,874,503 58.07%
9,435,255 9,316,694 (1.26%) 25,205,956 36.96%
20,738 128,857 N/A 153,332 84.04%
1,075,800 1,079,740 0.37% 2,506,042 43.09%
139,940 158,612 13.34% 309,560 51.24%
631~678 759,415 20.22% 1,493,581 50.85%
$ 58~283~572 $ 60;025,077
2.99% $ 159,679;054 37.59%
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul 1-Dec 31 Jul 1-Dec 31 Percentage Unencumbered
1991-92 1992-93 of Change Balance
General Government $ 4,512.389 $ 4,535,258 0.51% $ 4.542,886
Judicial Administration 1,714,870 1,828,523 6.63% 1,679.OO7
Public Safety 15,834,213 15,975.861 O,89% 13,862,339
Public Works 10.420,704 11,754,253 12.80% 8,664.029
Health and Welfare 6,908,344 6,729.215 ( 2.59%) 7.604,735
Parks, Recreation, and
Culturar 2.126,800 2,508,779 17.96% 1,872,557
Community Development 408,920 423,969 3.68% 474,916
Education 29,659,230 32.306,882 9.30% 37.684,660
Debt Service 6,640,962 5,409,171 (17.30%) 1,743,146
Nondepartmental 570~708 2r118.876 271.27% 2.813r296
Total
$ 78 597 140 $ 83,590~787 6.35% $ 80f9411571
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$ 9,078,144 49.96%
3,507,530 52.13%
29,838,200 53.54%
20,418,282 57.57%
14,333,950 46.95%
4,381,336 57.26%
898,885 47.17%
69,991,542 46.16%
7,152,317 75.63%
4r932r172 42.96%
$ 164,532,358 50.81%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 1992
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unencumbered
Budqet TO Date Balance Encumbrances Balanqe
$ 10,972,674 $ 5,643,480 $ 5,329,194 $ 301,558 $ 5,027,636
11,735,656 6,596,556 5,139,100 1,355,209 3,783,891
352,140 233,610 118,530 107,927 10,603
7,371,097 4,191,762 3,179,335 930,566 2,248,770
2,097,642 1,712,543 386,099 176,935 208,164
1,389,028 1,285,988 133,040 47,394 88,646
10,583,364 4,009,720 6,573,644 1,782,202 4,791,442
5,282,037 5.282,037 5,282~037
$ 49,783.63__~8
$ 23~643,659 $ 26 139979 $ 4.701.790 $ 21.438.189
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
Net Income
1992
$1,234,661
1,197,189
100,496
10,639
719,820
147.256
3.410.061
499,657
913,507
192,283
145,303
1,750,750
1,659,311
354.973
1,304.338
35,156
5,475
126
150
40,907
1991
817,651
1,000,944
62,865
9,398
832,212
179.010
2,902.080
476,347
642,552
183,865
171,181
1,473.945
1,428,135
357.198
1.070,937
69,573
3,950
3,274
76,797
$1,147.734
5
WATER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase I
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 130,598
223,050
2,410
178,676
12,103
1,170,797
9,007
1,424,202
1,011
613,555
4,616
716,881
4,486,906
3,399,568
$ I 087 338
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1992
$ 2,235,014
378,925
106,182
264,492
33,617
37,597
14,977
3.070,804
765,456
2,194,335
2,959,791
111,013
480,002
( 368.989)
32,342
58.854
91,196
(277,793)
1991
$ 2,303,814
284,218
97,889
308,729
28,592
47,637
7,453
3,078.332
730,948
1,910.682
2,641,630
436,702
483.629
46,927)
64,700
55.634
120,334
73,407
17,385 25,036
17.385 25,038
$( 295.178) $ 48,371
7
SEWAGE TREATMENT FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Unidentified Construction
FY86 Projects Design
Roanoke Diesel Engine //6
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 17,172
25,330
60,697
821,476
29,128
32,220
986,023
878.252
107.771
NOTE: Some of these projects are continued from prior years with inception to date totals,
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 1988 Revenue Bond Issue
Total Non-Operating Expenses
Net Income (Loss}
1992
344,514
50,681
1,542,255
121,189
2,058,639
681,527
846,312
1,527.839
530,800
528,649
2,151
87,8O7
13,265
41,600
10,613
14,886
3,291
171,432
173,583
38,793
2,327
260,945
302,065
$( 128.48~2}
1991
$ 490,687
52,617
1,403,327
70,921
2,017,552
592,580
733,352
1.325.932
691,620
536,440
155,180
154,893
24,236
62,305
11,815
1,115
254,364
409,544
43,016
2,304
261,675
306.995
$ 102.549
9
ROANOKE REGIONAL AIRPORT COMMISSION
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Refurbish Buildings
Paint and Repair Buildings
Remove Storage Tank
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Snowblower/AIP 11
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
9,138
22,688
3,526
27,600
37,318
2,400
3,298
283,476
141,240
778,801
3.000
1,312,485
749,022
$ 563.463
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Operating Supplement From General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income (Loss)
Net Income (Loss)
1992
$ 214,648
33,587
102,260
965
40,882
58.060
450,402
317,398
77,814
47,9O6
33,308
170,100
84,853
2,130
32,090
2,432
5,032
1,257)
771,806
321,404)
178,990
500.394)
678,616
6,991
2,005
687.612
1991
$ 211,623
32,955
69,872
650
36,994
40,870
392.964
238,834
56,768
40,596
234,953
136,413
36,584
1,155
27,079
2,058
44,749
1,033)
818,156
425,192)
179,769
604.961)
( 8,696)
{ 8.696)
11
CIVIC CENTER FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
Asbestos Abatement
Acoustical Enclosure Removal
Air Conditioning in Coliseum
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
61,499
233,835
118,800
17,635
431,769
233,835
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Operating Subsidy for GRTC
Total Non-Operating Expenses
Net Income (Loss)
1992
$ 4,235
118,942
96,957
214,377
106,800
29,414
570,725
313,595
313,595
257,130
262,097
( 4,967)
719,163
2,892
1,070
723,125
718,158
404,018
338.516
742,534
1991
137,636
100,247
215,012
58,121
29,237
540,253
218.155
218,155
322,098
188,773
133.325
300,000
496
410
3OO,9O6
434,231
25,839
300.000
325.839
13
CITY OF ROANOKE
NURSING HOME FUND
INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Operating Supplement
Total Non-Operating Income
Net Income
1992
75,598
126,162
395.910
597,670
585,150
235,652
820,8O2
(223,132)
26,222
(249,354)
4,872
405,553
410,425
$ 161,071
14
NURSING HOME FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Total Project Expenditures
Year to Date
Exoenditures
$ 9,079
$ 9.079
15
CITY OF ROANOKE
HOTEL ROANOKE CONFERENCE CENTER FUND
INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Income
Contribution from Capital Fund
Contribution from Virginia Tech
interest on Investments
Total Non-Operating Income
Net Income
1992
29,538
29,538
(29,538)
50,000
50,000
522
100,522
70,984
16
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
1992
1991
Operating Revenue:
Charges for Services $ 4,825,850 $ 3,919,011
Total Operating Revenue 4,825,850 3.919,011
Less: Operating Expenses Before Depreciation
Personal Services 2,374,578 2,267,451
Operating Expenses 1,096,644 993.788
Total Operating Expenses Before Depreciation 3,471,222 3,261.239
Operating Income Before Depreciation 1,354,628 657,772
Less: Depreciation 278,823 306,213
Operating Income 1,075,805 351.559
Add: Non-Operating Income
Interest on Investments 52,377 102,557
Total Non-Operating Income 52,377 102.557
Net Income $ 1~128,182 $ 454,116
17
INTERNAL SERVICE FUND
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Management Services - Furniture and Equipment
Management Services - Other Equipment
City Information Systems - Other Equipment
City Information Systems - Library Automation Equipment
Fleet Management ~ Furniture and Equipment
Fleet Management - Other Equipment
Utility Line Services - Other Equipment
Utility Line Services - Sewershed Study
Total
Year to Date
Exoenditures
2,578
106,118
72,300
10,035
4,438
1,329
32,015
53,244
282,057
18
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 1992
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED DECEMBER 31. 1992.
WATER 31,603,771.21 673,753.75 121,864.26 2,492,736.80
SEWAGE 1,935,768.97 1,010,445.26 1,301,358.14 1,764,560.00
CIVIC CENTER 575,082.39 106,479.05 231,535.85 (578,589.78)
INTERNAL SERVICE 3,696,878.20 478,011.64 461,229.31 $3~i~ 3,518,981.06
TRANSPORTATION 208,982.42 148.023.09 69,613.23 38,164.36
NURSING HOME 347,695.66 189,119.93 113,796.20 0.00
HOTEL &CONVENTtON 77,086.53 151.16 3,378.25 [ ~iS~i~ 0.00
DEBT SERVICE 7,036,915.00 36,019.68 2,282,520.42 6,324,814.10
PENSION 342,418.12 491,380.94 603,126.64 (7,081.19)
FDETC 733.75 282,117.45 138,528.29 (85,515.41)
GRANT PROGRAMS (398,697.52) 1,000,268.51 1,138,172.07 (328,241.49)
PAYROLL {7.057.120.44) 10.178.899.63 13,088,340.82 (~56~i6G) (8,798,003.19)
TOTAL $76,380,479.64 $23,526,006.82 $33,869,646.34 $13,247,086.46
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31. 1992
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPO,~N..S:
CERTIFICATES
OF DEPOSIT
CENTRAL FIDELITY BANK $12,000,000.00
$~GNET BANK
STATE NON-ARBITRAGE PROGRAM (SNAP)
TOTAL
DATE:JANUARY13.1993
5,ooo,ooo.oo
19
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 6 MONTHS ENDING DECEMBER 31, 1992
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1992 1991
2,689,687 $ 2,503,621
2,033,911 2,270,577
2,240,741 3,389,441
220,971 61,440
7,185.310 $ 8,225.079
Expenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
3,382,492 $ 3,246,985
198,881 156,276
19,939
156,854 117,324
11,696 8,403
3,769,862 3.528.988
3,415~448 $ 4,696.091
20
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF DECEMBER 31, 1992
Assets
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1992 $149,508,487
1991 $138,974,839)
1992
226,660
131,176,031
1,426
18,000
1991
7,253)
118,515,817
2,558
18,000
$ 118 529 122
Liabilities and Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, Jul,/ 1
Net income Year to Date
Fund Balance
Total Liabitities and Fund Balance
568,675 ~ 545,872
568,675 545,872
127,437,994 113,287,159
3,415.448 4,696,091
130.853,442 117,983.250
131 422 117 $ 118 529 122
21
MARY F. PARKER
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 25, 1993
File #467
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this
is to advise you that the terms of Messrs. Charles W. Day and Finn D. Pincus will
expire on June 30, 1993.
According to Section 9-16, on or before February 15 of each year, Council shall
announce its intention to elect trustees of the Roanoke City School Board for terms
commencing July 1 through (1) public announcement of such intention at two
consecutive regular sessions of the Council and (2) advertisement of such intention
in a newspaper of general circulation in the City twice a week for two consecutive
weeks.
Section 9-17 provides that all applications must be filed in the City Clerk's Office by
March 10 of each year. Application forms will be available in the City Clerk's Office
and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday. Information describing the duties and responsibilities of School
Board Trustees will also be available.
Over the next four months, I will keep the Council informed as to the various steps
required to be followed throughout the selection process.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
PROCESS
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
RECEIVED
1. Call to order:
'93 JAN12 A9:16
The meeting of the Roanoke City Audit Committee was called to
order at 1:09 p.m. on January 4, 1993, with Chairman, William
White, Sr., presiding.
· The roll was
Audit Committee
Members Present:
Others Present:
called by Mrs. Barger.
William White, Sr., Chairman
Mayor David A. Bowers
Delvis O. McCadden
Robert H. Bird, Municipal Auditor
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
William F. Clerk, Director of Public Works
George C. Snead, Jr., Director of Public Safety
Kit B. Kiser, Director of Public Facilities
Archie W. Harrington, Manager, CIS
Kenneth F. Mundy, Controller, RCSB
Evelyn W. Barger, Administrative Assistant
Thomas F. Baldwin, EDP Audit Supervisor
F. Michael Taylor, Audit Supervisor
Michael R. Jones, Auditor
T. Douglas McQuade, KPMG Peat Marwick
Robert N. Collis, KPMG Peat Marwick
Joel Turner, Press
EXTERNAL AUDITS - KPMG Peat Marwick June 30, 1992 Final
Reports:
A. Evaluation of Municipal Audit Department
B. Comparative Cost Report Transmittal Forms
Letter of Recommendations on Procedures and Controls
the motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the KPMG Peat Marwick June 30,
~992 Final Reports. The motion was approved unanimously.
qr. White recognized Mr. McQuade for comments. Mr. McQuade
%ad no prepared remarks but offered to answer questions.
~here were no questions.
CNTERNAL AUDITS - Employee Retirement System and System
)evelopment Procedures:
?he motion was made by Mr. McCadden and seconded by Mayor
Dowers to receive and file the two internal audit reports.
?he motion was approved unanimously.
Audit Committee Minutes
,Page 2
January 4, 1993
Mr. Bird gave a brief discussion on both of the above audits
to the committee.
Mr. McCadden asked about the finding "supervisory review of
transactions" for the Retirement System audit. Mr. Bird
explained that this meant that supervision was not being
performed on transactions to the retirement system.
Procedures have now been put into place to document
supervisory review for all transactions updating the
retirement system records.
Briefing - Result of City-Wide Long Distance Telephone
Procedures Survey:
This was a briefing item only and no action was necessary.
Mr. Bird gave a brief discussion to the Committee on the
survey. The survey indicated that 80% (51 of 64) of City
Departments have some type of procedure for controlling long
distance calls that are charged to the calling cards.
Recommendations have been made to the Acting Director of
Finance for controlling long distance usage.
Mayor Bowers asked how you would handle recording long
distance calls when making them away from your City office.
Mr. Bird informed Mayor Bowers of the Telephone Long
Distance Slips that are printed in Management Services.
Mayor Bowers and Mr. McCadden both agreed that the City did
need some type of uniform procedures for logging telephone
calls.
Mr. White asked why the design of a City-Wide Telephone Log
was being handled by Director of Finance and not the City
Manager. Mr. Herbert explained that the Director of Finance
pays the City's phone bills therefore, it should be the
responsibility of the Director of Finance to come up with an
appropriate log with the information on the log to reconcile
to each department's monthly long distance telephone
statement.
Mr. White asked if there was a policy in place for the use
of City telephones. Mr. Herbert responded "yes the policy
is that you use the City telephone for City business only."
Mr. Herbert informed the members that POP #27 is in the
process of being revised.
4e
NEW BUSINESS - Fraud, Waste & Abuse Hotline:
Mr. Bird briefed the committee on the idea of the City
establishing a Fraud, Waste & Abuse Hotline for City
employees to use should they see or know about fraud, waste
and abuse. Mayor Bowers thought the ideas was an excellent
one however, he wants to make sure that there is protection
for the employees who might use the hotline. Mr. Dibling
Audit Committee Minutes
Page 3
January 4, 1993
informed the Committee that there is protection under the
City's current Grievance procedure.
Mr. McCadden did not like the idea because he thinks it
would create paranoia and morale problems among the city
employees. He said that employees would not know who to
trust.
Mr. White said that the idea of establishing such a hotline
was worth looking into. Mr. White asked Mr. Bird to set up
a meeting with the City Manager, City Attorney and Director
of Finance to make sure that there is no duplication of any
existing procedures and that procedures are legal.
The scheduled Audit Committee meetings for the remainder of
the year are:
· February 1, 1993
· April 5, 1993
· June 7, 1993
ADJOURNMENT .'
There being no
1:39 p.m.
William White,
further business, the meeting adjourned at
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
SANDRA H. F. AKIN
Deputy City Clerk
File //514
Mr. Billy F. Richards
1625 Buena Vista Boulevard, S. E.
Roanoke, Virginia 24013
Dear Mr. Richards:
I am enclosing copy of Ordinance No. 31297-012593 permanently vacating,
discontinuing and closing a certain.12 foot alley running in a north-south direction
between Official Tax Nos. 4142631 and 4142630, and being perpendicular to Buena
Vista Boulevard, S. E. Ordinance No. 31297-012593 was adopted by the Council of
the City of Roanoke on first reading on Monday, January 11, 1993, also adopted by
the Council on second reading on Monday, January 25, 1993, and will take effect ten
days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/A/(E
City Clerk
MFP: sm
Eno o
pc:
Seven-Eleven Food Stoves, Division of the Southland Corporation, 2129
Electric Road, S. W., Roanoke, Virginia 24018
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. Billy F. Richards
January 29, 1993
Page 2
pc:
Mr. Edward R. Tucker, City Planner
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Ms. Patti C. Hahes, Secretary, Board of Zoning Appeals
Mr. Willard N. Claytor, Director of Real Estate Valuation
Ms. Doris K. Layne, Real Estate Appraiser Aide
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
January 29, 1993
Yile #514
SANDRA H. EAK1N
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Ordinance No. 31297-012593, for proper recordation in your
office, which provides for permanently vacating, discontinuing and closing a certain
12 foot alley running in a north-south direction between Official Tax Nos. 4142631
and 4142630, and being perpendicular to Buena Vista Boulevard, 5~ E. Ordinance
No. 31297-012593 was adopted by the Council of the City of Roanokr n first reading
on Monday, January 11, 1993, also adopted by the Council on se ~d reading on
Monday, January 25, 1993, and will take effect ten days followin~ ~he date of its
second reading.
Sincerely, ~o,~/~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric
pc: Mr. Billy F. Richards, 1625 Buena Vista Boulevard, S. E., Roanoke, Virginia
24013
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31297-012593.
AN ORDINANCE permanently vacating, discontinuing and closing
a certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, Billy F. Richards, filed an application to the
Council of the City of Roanoke, Virginia, in accordance with law,
requesting the Council to permanently vacate, discontinue and close
the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S30-14, Code of the
City of Roanoke (1979), as amended, and after having conducted a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held on said application by the
City Council on January 11, 1993, after due a~d timely notice
thereof as required by §30-14, Code of the City of Roanoke (1979),
as amended, at which hearing all parties In interest and citizens
were afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-oflway have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to
from permanently vacating, discontinuing and closing
right-of-way.
the public
said public
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That certain 12' wide alley running in a north-south
direction between Official Tax Nos. 4142631 and 4142630,
and being perpendicular to Buena Vista Boulevard, S.E.
be, and hereby is, permanently vacated, discontinued and closed,
and that all right and interest of the public in and to the same
be, and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public rights-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant.s providing to the City
an approved subdivision plat, combining all properties that would
be landlocked by the closure of the above-described right-of-way,
providing for all necessary easements for utilities, both public
and private, and properly dividing the vacated right-of-way, and in
the event these conditions have not been met and the said plat has
not been recorded in the Office of the Clerk of Circuit Court
within one (1) year from the effective date of this ordinance, this
ordinance shall become null and void with no further action by City
Council being necessary.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated', on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and page of ordinances and
resolutions of the Council of the City of Roanoke, Virginia,
wherein this ordinance shall be spread.
BE IT FURTHER ORDAINED that the Clerk of the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of Billy F.
Richards, and the names of any other parties in interest who may so
request, as Grantees.
ATTEST:
City Clerk.
RECEIVED
Roanoke City Planning Commission
The Honorable David a. Bowers,
and Members of City Council
Roanoke, Virginia
Mayor
January 11, 1993
Dear Members of Council:
Subject:
Request from Billy F. Richards that an alley
running in a north-south direction between
properties bearing official tax nos. 4142631
and 4142630, and perpendicular to Buena Vista
Boulevard, S.E., be permanently vacated,
discontinued and closed.
ae
Be
~lle¥ runs generally north to south approximately 170' in
length from its intersection with Buena Vista Boulevard
and terminates at an undeveloped alley.
u~kg~3~is approximately 12' in width and has never
been opened as per Ordinance No. 5705.
II. Current Situation:
ae
Public hearin before the Planning Commission was held on
December 2, 1992.
B. Subiect alley portion exists as a paper alley, is grass
covered and has been maintained by the applicant for some
time. It is not and has not been used as a public alley.
C. ~ states that all landowners whose property
adjoins the property to be vacated have been notified and
are in agreement with this application.
D. ~ desires to use the property vacated as an
adjunct to his existing yard.
III. Issues:
Neiqhborhood impact.
Traffic im act.
Raom 355 Municipal Building 215 Churd~ Avenue, SW. I'~anoke, Virginia 24011 (703) 981 2344
Members of Council
Page 2
Ce
D.
E.
F.
Utilities within the riqht-of-way.
~reation of a dead-end alley.
Public services.
Land use.
IV.
Ge
RelationshiD to the comprehensive
Recommend to City Council that the aDDlicant,s request
clos? .the subject alley be approved subject to th~
conditions outlined in Part V. Recommendations.
1. ~eiqhborhood impact: Closure would have no impact
on the neighborhood.
2. Traffic im act: Closure would have no impact on
traffic or traffic needs in the area.
3. Utilities within the public right-of-way:
a. Appalachian Power Compan~ maintains facilities
located within the alley right-of-way. An
easement would be retained as per
recommendation located in Part V.
b. Staff has received no other correspondence
pertaining to utilities located within the
proposed area to be vacated.
4. Creation of a dead-end alley: A dead-end alley
would be created, but the portion of subject alley
to be vacated is undeveloped as would be the
remaining portion of the alley. The City Engineer
has stated that he does not foresee the proposed
vacated right-of-way or the remaining portion of
the alley being opened or needed by the City.
5. Public services: No public services would be
affected by closure.
Land use:
submitted
following:
Subdivision plat should be prepared and
by the applicant providing for the
Easements for Appalachian Power Company
facilities and any other easements that may be
determined.
Any combination of alley right-of-way with the
abutting properties.
Members of Council
Page 3
Relationshin to the comprehensive pla~,: request is
consistent with the intent of the comprehensive
plan that available land be used in the most
appropriate manner. Closure of the alley with
adequate provision for the combination of the
abutting lots will return the subject alley to a
taxable status and relieve the City of future
maintenance responsibilities.
Recommend to Cit Council that the a licant,s re uest to
close sub'ect alle be denied.
1. Neiahborhood impact: There would be no
neighborhood impact.
2. Traffic im act: There would be no impact on
vehicular traffic since alley is undeveloped;
however, pedestrian traffic could cause problems
through litter and noise.
3. ~tilities within the riqht-of-way would not be
affected.
~reation of a dead-end alley:
create a dead-end alley.
Closure would not
Se
Public services would not be affected.
Land use would not be affected.
Comprehensive plan's stated goal would
realized.
not be
Recommendation:
By a vote of 4-0 (Me~srs. Ferguson and Price. and
~ent), the Planning Commission r .... % Mrs. Coles
~ive..A thereby approving th~=U~t~s ~
vaca~ ....... . p ~lon permanently
?~, ulscon=lnuln~ and closing subiect all
running between propertzes bea-~ ....... ~ _ ey portion
and ......... ~ ~rlClal tax nos. 4142631
~x~zbJu, suD]ect to the following conditions:
A. That the applicant agree to submit to the City, receive
approval of, and record, a plat of subdivision, said plat
providing for the disposition of the land within the
vacated right-of-way, as provided for by law and
providing thereon for all easements.
That if such plat of subdivision is not submitted,
approved and recorded within a period of 12 months from
the date of any ordinance providing for such closure,
Be
Members of Council
Page 4
then said ordinance shall become null and void with no
further action by City Council being necessary.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
JRM:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Attorney for the Petitioner
<OANDKa I IM~S &
A~ NUMBER - 12220509~
PUBLISHER'S FEE - ~101.20
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLDG
ROANOKE VA 24011
c~TY CL~ ~
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMFS-WORLD COR-
PORATION, WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEWS, A
DAILY NEWSPAPER PUJLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, 00 CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
12/25/92 MORNING
O1/01/93 MORNING
WITNESS,
TPNI_~/~I~TH D.~Y OF JANUARY 1993
/'"'/
AUTHORIZED SIGNATURE
NOTICE OF
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, January 11, 1993, at 7:30 p.m., or as soon thereafter as
the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close the following public right-
of-way:
That certain 12' wide alley running in a north-south
direction between Official Tax Nos. 4142631 and 4142630,
and being perpendicular to Buena Vista Boulevard, S.E.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 22nd day of December , 19 92 ·
Mary F. Parker, City Clerk.
Please publish in full twice, once on Friday,
December 25, 1992, and once on Friday,
January 1, 1993, in the Roanoke Times and World-News.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN
Application -~f Billy F~
Richards for Vacation of
Alley
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Mr. Billy F. Richards, applies to have an Alley as ordere
to be opened per ORD. NO 5705, in the City of Roanoke, Virginia
permanently vacated, discontinued and closed, pursuant to Vir-
ginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended. This Alley is more Particulary,
described on the map attached and as follows:
North - South, being Approximately 170' long
Situate Between Tax Parcels 4142631 & 4142630.
Billy F. Richards states that the grounds for this
application are as follows:
Running generally,
12' wide. It is
1) All landowners whose property adjoins the property to
be vacated have been notified and are in agreement with this
application.
2) The Alley to be vacated has never been opened as per
ORD. 5705, and is presently being used as a litter and dumping
site.
3) The applicant desires to use the property to be vacated
as an adjunct to his existing yard.
il/
MAILLING ADDRESS - AFFECTED PROPERTIES
SEVEN - ELEVEN FOOD STORES
DIVISION OF THE SOUTHLAND CORP.
DIST. OFC 2129 ELECTRIC ROAD
ROANOKE, VIRGINIA 24018
WHEREFORE, Billy F. Richards respectfully requests that
the above described Alley, be vacated by the Council of
the City of Roanoke, Virginia, in accordance with Virgini~
Code Section 15.1-364 and Section 30-14, Code of the City
~f Roanoke (1979), as amended.
Respectfully submitted,
Billy F. Richards
Mr. Billy F. Richards
1625 Buena Vista Blvd.
Roanoke, Virginia 24013
Phone 342-5871
DATE
0
CITY C! ~ I~
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE ALLEY CLOSURE REQUEST OF: '92 NOV 24 ~9:22
Request from Billy F. Richards that an approxi- )
mately 170' long, 12' wide alley, running between )
parcels bearing official tax nos. 4142631 and )AFFIDAVIT
4142630, be permanently vacated, discontinued and )
closed. )
COM~4ONWEALTH OF VIRGINIA)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn,
states that she is Seretary of the city of Roanoke Planning
Commission, and as such is competent to make this affidavit of her
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the city of
Roanoke, she has sent by first-class mail on the 23rd day of
November, 1992, notices of a public hearing to be held on the 2nd
day of December, 1992, on the street closure captioned above to the
owner or agent of
the parcels listed below at their last known
address:
Parcel
Owner, Aqent or Occupant
Seven-Eleven Food Stores
Division of the Southland Corp.
Address
2129 Electric Road
Roanoke, VA 24018
SUBSCRIBED AND SWORN to before me, a Notary Public, in the
city of Roanoke, Virginia, this 23rd day of November, 1992.
My Commission Expires:
NOTICE OF PUBLIC HEARING BEFORE
cOMMISSION
TO WHOM IT MAY cONCERN:
The Roanoke city Planning
THE ROANOKE CITY pLANNING
commission will hold a public
hearing on Wednesday, December 2, 1992, at 1:30 p.m., or as soon
thereafter as the matter may be heard, in the city council chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order
to consider the following:
Request from Billy F. Richards that an alley running in a
north-south direction between properties bearing official tax
nos. 4142631 and 4142630, and perpendicular to Buena vista
Boulevard, S.E., be permanently vacated, discontinue and
closed.
A copy of said application is available for review in the
office of community Planning, Room 355, Municipal Building.
All parties in interest and citizens may appear on the above
date and be heard on the matter.
John R. Marlles, Agent
Roanoke city Planning commission
1992
Please run in newspaper on Tuesday, November 24, 1992
Please send affidavit of publication to:
office of Community planning
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Please bill:
Mr. Billy F.Richards
1625 Buena vista Boulevard,
Roanoke, VA 24013
342-5871
SE
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
November 10, 1992
SANDRA H. EAKIN
Deputy City Clerk
File #514
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing
copy of an application from Billy R. Richards requesting that a certain alley running
generally north to south, approximately 170 feet long and 12 feet wide, and located
between Official Tax Nos. 4142631 and 4142630, be permanently vacated,
discontinued and closed.
Sincerely, 7~C~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
s / richards
mac.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. Edward R. Tucker, City Planner
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Billy F. Richards, 1625 Buena Vista Blvd., S. E., Roanoke, Virginia
24013
'92 10 P 1:23
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of Billy F.
Richards for Vacation of
Alley
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Mr. Billy F. Richards, applies to have an Alley as ordere
to be opened per ORD. NO 5705, in the City of Roanoke, Virginia
permanently vacated, discontinued and closed, pursuant to Vir-
ginia Code Section 15.1-384 and Section 30-14, Code of the City
of Roanoke (1979), as amended. This Alley is
described on the map attached and as follows:
North - South, being ApProximately 170' long
Situate Between Tax Parcels 4142831 & 4142830.
Billy F. Richards
application are as
more Particulary,
Running generally,
12' wide. It is
states that the grounds for this
follows:
1) All landowners whose property adjoins the property to
be vacated have been notified and are in agreement with this
application.
ORD.
site.
2)
5705,
The Alley to be vacated has never been opened as per
and is presently being used as a litter and dumping
3) The applicant desires to use the property to be Vacated
as an adjunct to his existing yard.
WHEREFORE, Billy F. Richards respectfully requests that
the above described Alley, be vacated by the Council of
the City o£ Roanoke, Virginia, in accordance with Virginia
Code Section 15.1-364 and Section 30-14, Code o£ the City
of Roanoke (1979), as amended.
Respect£ully submitted,
Mr. Billy F. Richards
1625 Buena Vista Blvd. S.E.
Roanoke, Virginia 24013
Phone 342-5871
F. Richards
DATE
MAILLING ADDRESS - AFFECTED PROPERTIES
SEVEN - ELEVEN FOOD STORES
DIVISION OF THE SOUTHLAND CORP,
DIST. OFC 2129 ELECTRIC ROAD
ROANOKE, VIRGINIA 24018
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
December 30, 1992
File #514
Mr. Billy F. Richards
1625 Buena Vista Boulevard, S. E.
Roanoke, Virginia 24013
Dear Mr. Richards:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public hearing will be held on
Monday, January 11, 1993, at 7:30 p.m., or as soon thereafter as the matter ma3/be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on your request that a certain 12 foot alley running in a
north-south direction between Official Tax Nos. 4142631 and 4142630, and being
perpendicular to Buena Vista Boulevard, S. E., be permanently vacated,
discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing and an
ordinance providing for the alley closure, which notice and ordinance were prepared
by the City Attorney's Office. Please review the documents and if you have
questions, you may contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-
2431. Questions with regard to the City Planning Commission report should be
directed to Mr. John R. Marlles, Chief of Community Planning, at 981-2344.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sw
January
Eric.
pc:
Seven-Eleven Food Stores, Division of the Southland Corporation, 2129
Electric Road, S. W., Roanoke, Virginia 24018
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 426
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
l~puty City Clerk
January 29, 1993
File #51
Mr. John T. Davis, Jr.
209 9th Street, N. W.
Roanoke, Virginia 24016
Dear Mr. Davis:
I am enclosing copy of Ordinance No. 31298-012593 rezoning a tract of land located
at 209 Ninth Street, N. W., identified as Official Tax No. 2112019, from LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density District,
subject to certain conditions proffered by the petitioner. Ordinance No. 31298 was
adopted by the Council of the City of Roanoke on first reading on Monday,
January 11, 1993, aiso adopted by the Council on second reading on Monday,
January 25, 1993, and will take effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
po:
Ms. Margie L. Brown, 831 Centre Avenue, N. W., Roanoke, Virginia 24016
Ultra White Co., Inc., 829 Centre Avenue, N. W., Roanoke, Virginia 24016
Ms. Ora P. Brown, 825 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. and Mrs. John Thornhill, 819 Centre Avenue, N. W., Roanoke, Virginia
24016
Mr. Alphonsia Preston, 828 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Robert B. Bailey, III, c/o Ms. Beatrice Bailey, 824 Loudon Avenue,
N. W., Roanoke, Virginia 24016
Mr. David E. Shepard, Sr., and Mr. David E. Shepard, Jr., 2922 10th Street,
N. W., Roanoke, Virginia 24017
Northwest Neighborhood Environmental Organization, 902 Loudon Avenue,
N. W., Roanoke, Virginia 24016
Mr. John T. Davis, Jr.
J~l'uary 29, 1993
Page 2
pc'
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Charles A. Price, Jr., Chairperson, City Planning Commission
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
Mr. L. Elwood Norris, Chairperson, Board of Zoning Appeals
Ms. Patti C. Hanes, Secretary, Board of Zoning Appeals
Mro Willard N. Claytor, Director of Real Estate Valuation
Ms. Doris K. Layne, Rea! Estate Appraiser Aide
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1993.
No. 31298-012593.
AN ORDINANCE to amend ~36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 211, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City
of Roanoke to have fhe hereinafter described property rezoned from
LM, Light Manufacturing District, to RM-1, Residential Multifamily,
Low Density District, subject to certain conditions proffered by
the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by ~36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its ~ecommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on January 11, 1993, after due and
timely notice thereof as required by §36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that S36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 211 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
A tract of land lying on the east side of Ninth Street, north
of Center Avenue, N.W., and designated on Sheet No. 211 of the
Sectional 1976 Zone Map, City of Roanoke, as Official Tax No.
2112019, respectively, be, and is hereby rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multifamily, Low
Density District, subject to those conditions proffered by and set
forth in the Petition, filed in the Office of the City Clerk on
November 10, 1992, and that Sheet No. 211 of the Zone Map be
changed in this respect.
ATTEST:
City Clerk.
'92 EEP, t~ t~?'':~
Roanoke City Planning Commission
January 11, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from John T. Davis, Jr., that a tract
of land lying at 209 Ninth Street, N.W.,
designated as official Tax No. 2112019, be
rezoned from LM, Light Manufacturing District,
to RM-1, Residential Multifamily, Low Density
District, such rezoning to be subject to
certain conditions proffered by the
petitioner.
I. Backqround:
ae
Purpose of the rezoning request is to place an existing
nonconforming use into a conforming zoning district
classification to provide for the continued use and
improvement of said property as a single family residence
without the threat of discontinuance as a nonconforming
structure or use.
Be
Petition to rezone was filed on November 10, 1992. The
following condition was proffered by the petitioner:
That the rezoned property shall continue to be used
as a single family residence only, as defined in
the zoning regulations of the City of Roanoke.
Subject property is located in an area that was
designated as an Urban Enterprise Zone in 1983. The
purpose of this "overlay" zone was to encourage new
businesses and industries to locate in inner-city areas
by offering tax credits, regulatory relief or service
improvements. The enterprise zone was established in
areas already zoned for industrial and commercial
development to eliminate any potential "pressure" on
adjoining residential property owners to rezone property
for speculative development purposes.
Room 355 Municipal Building 215 Church Avenue, S.W Roanc~e, Virginia 24011 (703) 981-2344
Members of Council
Page 2
Plannin~ Commission public hearin~ was held on Wednesday,
December 2, 1992. Mr. Davis, the petitioner, appeared
before the Commission and stated that he was requesting
the rezoning of his property from manufacturing to
residential so that he could make some improvements to
his property.
Mrs. Dorsey gave the staff report. She stated that the
property was originally built for and has continued to be
used as a single family residence and was placed in a
legal, nonconforming status when the property was rezoned
in 1966. Mrs. Dorsey discussed the Urban Enterprise Zone
and the fact that this area was still included in such a
zone. She stated that the planning staff recommended
approval of the requested rezoning finding that the
rezoning would place an existing legal, nonconforming use
into a conforming zoning district classification as well
as would meet the objectives of the land use study
conducted in conjunction with the designation of the area
as an Urban Enterprise Zone.
Discussion took place among the staff and Commission
members concerning the proposed improvements to the
property and the use and condition of the properties in
that industrial zone around the subject property.
No one from the audience appeared before the Commission
in opposition or in favor of the request.
II. Issues:
Zonin~ of the subject property is LM, Light Manufacturing
District. The zoning pattern in the area is as follows:
to the north is RM-1, Residential Multifamily, Low
Density District and to the west, east and south is LM,
Light Manufacturing District.
Land use of the subject property is a single family
residence. Surrounding land uses in the area consist of
predominantly single family residences, a four-unit
apartment building and several vacant, undeveloped lots.
Access to the subject property is by the adjoining public
street, Ninth Street. The City Traffic Engineer has
stated that given the existing and proposed continuance
of the use of the subject property as a single family
residence, there are no traffic concerns for this
property.
Neiqhborhood orqanization for this area is the Northwest
Neighborhood Environmental Organization. The Planning
staff attended a neighborhood meeting held on Friday,
Members of Council
Page 3
November 20, 1992. The majority of the residents in
attendance were in support of the rezoning request given
the fact that the rezoning is necessary and appropriate
for not only the subject property but for all the
residential property in the area.
E. Land use and zonin~ study initiated after the designation
of the area as an Urban Enterprise Zone recommended the
rezoning of areas inappropriately zoned for commercial or
industrial use to protect and promote the existing
residential character.
Comprehensive Plan recommends that zoning be enacted to
facilitate preservation, infill, and more housing.
III. Alternatives:
A. City Council approve the rezoning request.
Zonin~ of the subject property would become
conditional, RM-1, Residential Multifamily, Low
Density District and the existing single family
residence would become a legal conforming use. Any
future physical improvements or additions to the
structure would be permitted by right as long as
the applicable zoning setback requirements are met.
Land use would continue to be a single family
residence as per the proffered condition stated in
the petition.
Access to and from the subject property is safely
provided from the adjoining public street. No
traffic impacts are anticipated from the proposed
continuation of the existing single family use of
the property.
Neiqhborhood orqanization has written a letter to
the Planning staff and Commission in support of the
rezoning request. Their support is based on the
fact that the current zoning of the subject
property as well as the surrounding residential
area is inappropriate and the change is necessary
to protect and preserve the existing residentially
developed property.
Land use and zoninq study recommendation would be
followed.
6. Comprehensive Plan issue as set forth would be
followed.
Members of Council
Page 4
B. City Council deny the rezoning request.
Zonina of the subject property would remain LM,
Light Manufacturing District. The existing single
family residence would continue as a legal,
nonconforming use. The threat of discontinuance as
a residence would remain if the structure was
damaged by more than 50 percent of its replacement
value.
Land use would remain residential and the existing
use of the subject property would be allowed to
continue as a legal, nonconforming use.
3. Access to the property would not be an issue.
Neiahborhood would continue to be affected by the
nonconforming status of the existing residential
development. Urban Enterprise Zone would not be
affected.
Land use and zoninq study recommendation could be
followed at a later date.
6. Comprehensive plan issue as set forth could be
followed at a later date.
IV. Recommendation:
The Planning Commission, by a vote of 4-0 (Messrs. Price and
Ferguson and Mrs. Coles absent) recommended approval of the
requested rezoning finding that the rezoning would place a
legal, nonconforming use, originally designed and built as a
single family residence, into a conforming zoning district
classification. Furthermore, the rezoning of this property to
a residential zone would be consistent with the intent and
objectives of the land use study initiated following the
designation of the area as an Urban Enterprise Zone.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
Members of Council
Page 5
CAP:EDD:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Attorney for the Petitioner
AD NUHBE~ - 122220054
PUBLISHER'S FEE - $124.20
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLDG
ROANOKE VA 24011
CiTY C_E ,
'93 JAN ll p2:15
STATF OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
It (THc UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION~ WHICH CORPORATION IS PUSLISHER
OF THE ROANOKE TIMES & WORLD-NEwSy A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
12/25/92 MORNING
01/01/93 MORNING
WITNESS~ THIS_ 6TH D. AY OF JANUARY 1993
AUTHORIZED SIGNATURE
r- NOTICE OF I
PU~,-IC HEARING '
TO WHO~ iT M~Y j
CONCERN=
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, January 11,
1993, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
LM, Light Manufacturing District, to RM-1, Residential Multifamily,
Low Density District, the following property:
A tract of land lying on the east side of
Ninth Street, north of Centre Avenue, N.W.,
containing .086-acre, more or less, and
identified by Roanoke City tax maps as parcel
number 2112019, and commonly referred to as
209 Ninth Street, N.W., such rezoning to be
subject to certain proffered conditions.
A copy of this proposal is available
the Office of the City Clerk, Room 456,
parties in interest may appear on the
the question.
GIVEN under my hand this
for public inspection in
Municipal Building. Ail
above date and be heard on
22nd day of December , 19 92
Mary F. Parker,
Please publish in full twice, once on Friday,
December 25, 1992, and once on Friday,
January 1, 1993, in the Roanoke Times and World-News.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
City Clerk.
CiTY -'
VIRGINIA
Rezoning of a tract of land lying on the east
side of Ninth Street, north of Centre Avenue,
NW, containing .086 acres, more or less and
identified by Roanoke City tax maps as parcel
number 2112019, and commonly referred to as
209 Ninth Street, NW, from LM, Light
Manufacturing District to RM-1, Residential
Multifamily, Low Density District, such
rezoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND M~BERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, John T. Davis, Jr., owns land in the
City of Roanoke containing .086 acres, more or less, located
at 209 Ninth Street, NW, identified as Tax Map Number
2112019. Said tract is currently zoned LM, Light
Manufacturing District. A map of the property to be rezoned
attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of
Roanoke (1979), as amemded, the Petitioner requests that the
said property be rezoned from LM, Light Manufacturing
District to RM-1, Residential Multifamily, Low Density
District, subject to certain conditions set forth below, for
the purpose of placing an existing residential structure and
use into a conforming zoning district classification. Refer
to Exhibit A-2 showing subject property.
The Petitioner believes the rezoning of the said tract
of land will further the intent and purposes of the City's
Zoning Ordinance and its Comprehensive Plan, in that the
original residence would be removed from a "legal,
non-conforming status" and placed into a conforming
residential zoning district so that the continued use and
improvement of the property as a single family residence can
be enjoyed without threat of discontinuance as a
nonconforming structure or use.
The Petitioner hereby proffers and agree that if the
said tract is rezoned as requested, that the rezoning will
be subject to, and the Petitioner will abide by, the
following condition:
That the rezoned property shall continue to be
used as a single family residence only, as defined
in the Zoning regulations of the City of Roanoke.
-1-
Attached as Exhibit B are the names, addresses and tax
map numbers of the owner or owners of all lots or property
immediately adjacent to, immediately across the street or
road from the property requested to be rezoned.
WHEREFORE, the Petitioner requests that the above
described tract be rezoned as requested in accordance with
the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this 10th day of November, 1992.
Respectfully submitted,
~gnature of ~
Address 6f Owner
T~lephone Number of Owner
-2-
EXHI
SUBJECT PROPERTY
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FXHIBIT
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SUBJECT PROPERTY
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TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF: '92 9:21
Request from John T. Davis, Jr., that a tract of )
land lying at 209 Ninth Street, N.W., designated )
as official Tax No. 2112019, be rezoned from LM, )
Light Manufacturing District, to RM-1, Residen- )AFFI
tial Multifamily, Low Density District, such )DAVIT
rezoning to be subject to certain conditions )
proffered by the petitioner. )
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn,
states that she is Seretary of the City of Roanoke Planning
Commission, and as such is competent to make this affidavit of her
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the city of
Roanoke, she has sent by first-class mail on the 23rd day of
November, 1992, notices of a public hearing to be held on the 2nd
day of December, 1992, on the rezoning captioned above to the owner
or agent of the parcels listed below at their last known address:
Parcel Owner, Aqent or OccuDant
Address
2112011
Margie L. Brown
831 Centre Avenue
Roanoke, VA 24016
2112020 Ultra White Co., Inc. 829 Centre Avenue
Roanoke VA 24016
2112012 Ora Pryor Brown 825 Centre Avenue
Roanoke VA 24016
2112013 John and Florine Thornhill 819 Centre Avenue
Roanoke VA 24016
2112001
2112002
Alphonsia Preston
828 Loudon Avenue
Roanoke VA 24016
2112003 824 Loudon Avenue
Roanoke VA 24016
Robert B. Bailey, III
c/o Beatrice Bailey
2111922 David E. Shepard, Sr. 2922 10th Street
David E. Shepard, Jr. Roanoke VA 24017
2111910 902 Loudon Avenue
Roanoke VA 24016
Northwest Neighborhood Environ-
mental Organization
' ~rtha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the
city of Roanoke, Virginia, this 23rd day of November, 1992.
My commission Expires:
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold
hearing on Wednesday, December 2,
thereafter as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order
to consider the following:
Request from John T. Davis, Jr., that a tract of land lying on
at 209 Ninth Street, N.W., designated as Official Tax No.
2112019, be rezoned from LM, Light Manufacturing District, to
RM-1, Residential Multifamily, Low Density District, such
rezoning to be subject to certain conditions proffered by the
petitioner.
A copy of said application is available for review in the
Office of Community Planning, Room 355, Municipal Building.
All parties in interest and citizens may appear on the above
date and be heard on the matter.
John R. Marlles, Agent
Roanoke City Planning Commission
Please run in newspaper on Tuesday, November 17, 1992
PLANNING
a public
1992, at 1:30 p.m., or as soon
Please run in newspaper on Tuesday, November 24, 1992
Please send affidavit of publication to:
Office of Community Planning
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Please bill:
John T. Davis, Jr.
209 9th Street, NW
Roanoke, VA 24017
(703) 981-0238
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 10, 1992
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition from John T. Davis, Jr., requesting that
a tract of land located at 209 Ninth Street, N. W., containing .086 acre, more or
less, identified as Official Tax No. 2112019, be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density District,
subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
r/davis
Eno.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
Mr. Steven J. Talevi, Assistant City Attorney
Mr. John T. Davis, Jr., 209 9th Street, N. W., Roanoke, Virginia 24016
'92 NOV 10
IN RE:
Rezonlng of a tract of land lying on the east
side of Ninth Street, north of Centre Avenue,
NW, containing .086 acres, more or less and
identified by Roanoke City tax maps as parcel
number 2112019, and commonly referred to as
209 Ninth Street, NW, from LM, Light
Manufacturing District to RM-1, Residential
Multifamily, Low Density District, such
rezoning to be subject to certain conditions.
TO T~E HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, John T. Davis, Jr., owns land in the
City of Roanoke containing .086 acres, more or less, located
at 209 Ninth Street, NW, identified as Tax Map Number
2112019. Said tract is currently zoned LM, Light
Manufacturing District. A map of the property to be rezoned
attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of
Roanoke (1979), as amemded, the Petitioner requests that the
said property be rezoned from LM, Light Manufacturing
District to RM-1, Residential Multifamily, Low Density
District, subject to certain conditions set forth below, for
the purpose of placing an existing residential structure and
use into a conforming zoning district classification. Refer
to Exhibit A-2 showing subject property.
The Petitioner believes the rezoning of the said tract
of land will further the intent and purposes of the City's
Zoning Ordinance and its Comprehensive Plan, in that the
original residence would be removed from a "legal,
non-conforming status" and placed into a conforming
residential zoning district so that the continued use and
improvement of the property as a single family residence can
be enjoyed without threat of discontinuance as a
nonconforming structure or use.
The Petitioner hereby proffers and agree that if the
said tract is rezoned as requested, that the rezoning will
be subject to, and the Petitioner will abide by, the
following condition:
That the rezoned property shall continue to be
used as a single family residence only, as defined
in the Zoning regulations of the City of Roanoke.
-1-
Attached as Exhibit B are the names, addresses and tax
map numbers of the owner or owners of all lots or property
immediately adjacent to, immediately across the street or
road from the property requested to be rezoned.
WHEREFORE, the Petitioner requests that the above
described tract be rezoned as requested in accordance with
the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this 10th day of November, 1992.
Respectfully submitted,
//~ignature of Owner
Ad/d~ss o Owner
Telephone Numb~er of Owner
-2-
EXHIBIT B
Official Tax No.
2112011
2112020
2112012
2112013
2112001
2112002
2112003
2111922
2111910
Owner's Name and Mailing Address
Margie L. Brown
831 Centre Avenue, NW
Ultra White Co., Inc.
829 Centre Avenue, NW
Ora Pryor Brown
825 Centre Avenue, NW
John Thornhill
Centre Avenue, NW
Alphonsia Preston
828 Loudon Avenue, NW
Alphonsia Preston
828 Loudon Avenue, NW
Robert B. Bailey, III
824 Loudon Avenue, NW
David E. Shepard
901 Centre Avenue, NW
Northwest Environmental
Neighborhood Organization
Loudon Avenue, NW
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
December 30, 1992
File #51
Mr. John T. Davis, Jr.
209 9th Street, N. W.
Roanoke, Virginia 24016
Dear Mr. Davis:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public hearing will be held on
Monday, January 11, 1993, at 7:30 p. m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on your request that a tract of land located at 209 Ninth
Street, N. W., identified as Official Tax No. 2112019, be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multi-family, Low Density District,
subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing and an
ordinance providing for the rezoning, which notice and ordinance were prepared by
the City Attorney's Office. Please review the documents and if you have questions,
you may contact Mr. Steven J. Talevi, Assistant City'Attorney, at 981-2431.
Questions with regard to the City Planning Commission report should be directed to
Mr. John R. Marlles, Chief of Community Planning, at 981-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
January
Enc.
pc: Ms. Margie L. Brown, 831 Centre Avenue, N. W., Roanoke, Virginia 24016
Ultra White Co., Inc., 829 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. John T. Davis, Jr.
December 30, 1992
Page 2
pc:
Ms. Ora P. Brown, 825 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. and Mrs. John Thornhill, 819 Centre Avenue, N. W., Roanoke, Virginia
24016
Mr. Alphonsia Preston, 828 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Robert B. Bailey, III, c/o Ms. Beatrice Bailey, 824 Loudon Avenue,
N. W., Roanoke, Virginia 24016
Messrs. David E. Shepard, Sr., and David E. Shepard, Jr., 2922 10th Street,
N. W., Roanoke, Virginia 24017
Northwest Neighborhood Environmental Organization, 902 Loudon Avenue,
N. W., Roanoke, Virginia 24016