HomeMy WebLinkAboutCouncil Actions 01-06-03 CARDER
36187-010603
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 6, 2003
9:00 A.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call.
(All present - Vice-Mayor Harris and
Council Member Dowe arrived late.)
A communication from Vice-Mayor C. Nelson Harris, Chair, City Council
Personnel Committee, requesting a Closed Meeting to discuss the performance
of four Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended.
(Approved 5-0, Vice-Mayor Harris and Council Member Dowe were not
present when the vote was recorded.)
File #110-132
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
IMMEDIATELY RECONVENED IN THE EMERGENCY
OPERATIONS CENTER CONFERENCE ROOM, ROOM 159, FOR A
COUNCIL/STAFF WORK SESSION.
COUNCIL WORK SESSION
JANUARY 6, 2003
9:00 A.M.
ROOM 159
AGENDA
Proposed structure for future Council work sessions.
Committee liaison reports by Council Members:
Mayor Smith:
The Mayor serves as ex-officio to all City committees.
· Hotel Roanoke Conference Center Commission
Vice-Mayor Hams:
· Roanoke Redevelopment and Housing Authority
Council Member Bestpitch:
· City of Roanoke Transportation Safety Commission
· Roanoke Neighborhood Partnership Steering Committee/Ad Hoc Study
Committee
· Roanoke Valley-Alleghany Regional Commission
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Virginia's First Regional Industrial Facility Authority
Finance Best Practices Task Force
War Memorial Committee
Total Action Against Poverty, Board of Directors
Council Member Carder:
Special Events Committee
Virginia's First Coalition of Cities
War Memorial Committee
Roanoke Valley-Alleghany Regional Commission
Roanoke Neighborhood Partnership Steering Committee Ad Hoc Study
Committee
Roanoke Valley Convention and Visitors Bureau, Board of Directors
Council Member Cutler:
Mill Mountain Advisory Committee
Mill Mountain Zoo, Inc.
Roanoke Arts Commission
Roanoke Valley-Alleghany Regional Commission
Roanoke Valley Long Range Water Supply Study Committee
Council Member Dowe:
· Roanoke Valley Regional Cable Television Committee
Council Member Wyatt:
Mayor's Committee for People with Disabilities
Roanoke Civic Center Commission
Virginia CARES, Board of Directors
Virginia Museum of Transportation, Board of Directors
Items for discussion at the February 4, 2003 Council/School Board Retreat.
Discussion with regard to scheduling of joint meetings of Council and certain
Council-Appointed authorities, boards, commissions and committees
(5:00 p.m. dinner meeting).
Discussion with regard to quarterly meetings of Council and the Roanoke
County Board of Supervisors.
6. Other discussion items.
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 6, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Floyd W. Davis, Pastor,
High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, January 9, 2003,
at 7:00 p.m., and Saturday, January 11, 2003, at 4:00 p.m. Council meetings
are now being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION.
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2. PRESENTATIONS AND ACKNOWLEDGMENTS:
NONE.
The Mayor announced that at an 11:00 a.m. News Conference, mandatory
water restrictions were lifted in the City of Roanoke.
File #468
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CONSENT AGENDA
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(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
November 18, 2002.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from the Honorable Ralph K. Smith, Mayor,
requesting a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
A communication from the City Manager transmitting the proposed
2003-04 Budget Study calendar.
RECOMMENDED ACTION: Concur in recommendation.
File #60-104
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A communication from the City Manager recommending that Council
authorize a public hearing to be held on Tuesday, January 21, 2003, with
regard to surplus City-owned property, described as Official Tax Nos.
2011718, 2021789 and 2021788.
RECOMMENDED ACTION: Concur in recommendation.
File #166
A communication from the City Manager recommending that Council
authorize a public hearing to be held on Tuesday, January 21, 2003, with
regard to lease of the Jefferson High School Gymnasium.
RECOMMENDED ACTION: Concur in recommendation.
File #337-373-467
A communication from the City Manager recommending that Council
authorize a public hearing to be held on Tuesday, January 21, 2003, with
regard to lease of the Commonwealth Building.
RECOMMENDED ACTION: Concur in recommendation.
File #373-524
A communication from the City Manager recommending that Council
authorize a public hearing to be held on Tuesday, January 21, 2003, with
regard to vacation of sewer and drainage easements on Wildwood Road, S. W.
RECOMMENDED ACTION: Concur in recommendation.
File #27-28
Qualification of the following persons:
Jesse A. Hall as a member of the Roanoke Valley Juvenile
Detention Center Commission, for a term ending June 30,
2006;
The Honorable John B. Ferguson and The Honorable
Julian H. Raney as members of the Court Community
Corrections Program Regional Criminal Justice Board, for
terms ending June 30, 2005;
Carl D. Cooper as a member of the Roanoke Neighborhood
Partnership Steering Committee, for a term ending
November 30, 2005;
A. L. Gaskins as a member of the Regional Policy Board,
Alcohol Safety Action Program, for a term ending June 30,
2004;
Alma L. Lee as a member of the Personnel and
Employment Practices Commission, for a term ending
June 30, 2005; and
Robert Williams, Jr., as a member of the Blue Ridge
Behavioral Healthcare, Board of Directors, for a term
ending December 31, 2005.
RECOMMENDED ACTION: Receive and file.
File #5-15-110-132-242-305-335-488-536
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A communication from the City Manager recommending that Council hold a
public hearing on Tuesday, January 21, 2003, with regard to lease of the City
Market Building.
RECOMMENDED ACTION: Concur in recommendation.
File #42-373
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTION:
A communication with regard to amendment of the 2002-03
Consolidated Plan Annual Update and execution of a CDBG
Agreement with Blue Ridge Housing Development Corporation,
Inc.
Adopted Budget Ordinance No. 36187-010603 and Resolution
No. 36188-010603. (7-0)
File #60-178-236-304
A communication with regard to a City Code amendment to
extend responsibility for weeds and trash on public rights-of-way
along streets and alleys to the owners ofadj acent private property.
Adopted Ordinance No. 36189-010603. (7-0)
File #24-95-144-166-514
A communication in connection with appropriation of funds to
complete payment of job grants to Carilion Health System.
Adopted Budget Ordinance No. 36190-010603. (7-0)
File #60-221-236
A communication with regard to award of a contract for new
concrete sidewalks, entrances and curb, Phase VIII.
Adopted Budget Ordinance No. 36191-010603. (7-0)
File #57-60
A communication with regard to a grant application on behalf of
the Virginia CARES Program.
Adopted Resolution No. 36192-010603. (7-0)
File #5-236
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A communication with regard to an advertising policy for City
publications.
The resolution was tabled pending further review by City
Staff and discussion by Council at a future work session.
File #227-562
b. DIRECTOR OF FINANCE:
1. Financial report for the month of November 2002.
Received and filed.
Council Member Carder requested information on those
programs that have been mandated by State and Federal
governments which have not been funded and/or funding has
been reduced by the State and/or Federal governments.
File #10-60
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
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INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution amending Paragraph 2(a) of Resolution No. 35958-
070102, which established a meeting schedule for City Council for the
Fiscal Year commencing July 1, 2002, and terminating June 30, 2003,
in order to change the time of commencement of the regular meetings of
City Council to be held on the first Monday in each month from
12:15 p.m. to 9:00 a.m.
Adopted Resolution No. 36193-010603. (7-0)
File #110-132
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10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt commended staff at the Roanoke Civic
Center for the efficient manner in which the change over occurred
from the Roanoke Dazzle basketball game to the Roanoke Express
hockey game on Saturday, January 4, 2003.
File #80-192-346
Council Member Dowe encouraged citizens of the Roanoke Valley
to support the Roanoke Dazzle basketball team.
File #192-388
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Vacancies on various authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Bob Caudle, 4231 Belford Street, S. W., addressed Council in
connection with concerns of residents regarding an application, submitted
by the Roanoke County School Board to the City of Roanoke Board of
Zoning Appeals, for a zoning variance to install lights on the
soccer/football field at Hidden Valley Middle School, which will allow
light fixtures to be 90 feet in height in lieu of the maximum 35 feet
limitation.
File #51-66-467
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12. CITY MANAGER COMMENTS:
On behalf of all City employees, the City Manager expressed appreciation
to the Members of Council for authorizing December 24, 2002, as an
additional holiday for City employees.
File #184
She commended City staff on the manner in which the snow event on
Sunday, January 5, 2003, was addressed.
File #80-184-410
She advised that the City of Roanoke will host a meeting of the Roanoke
Valley-Alleghany Regional Commission at the Roanoke Civic Center on
January 15, 2003, at 4:00 - 7:00 p.m., and following the meeting, guests are
invited to attend the Roanoke Dazzle basketball game.
File #15-110-192-246-388
CERTIFICATION OF CLOSED SESSION. (7-0)
Nelett H. Lor was appointed as a member of the Roanoke Arts
Commission, for a term ending June 30, 2005. Council waived the City
residency requirement.
File #110-230
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
FRIDAY, JANUARY 17, 2003, AT 12:00 NOON, FOR THE REGIONAL
LEADERSHIP SUMMIT LUNCHEON TO BE HOSTED BY THE CITY
OF ROANOKE AT CENTER IN THE SQUARE, ONE MARKET
SQUARE, S. E., ROANOKE, VIRGINIA.
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CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyatt
Januaw 6,2003
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I wish to request a Closed Meeting to discuss the performance of four Council-Appointed
Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
C. Nelson Harris, Chair
City Council Personnel Committee
CNH:sm
N:\cksml ~Agenda.O2/Closed Session on Performance Evaluations.wpd
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REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
November 18, 2002
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 18, 2002, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter
2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Reqular Meetinqs, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, C. Nelson Harris, Linda F. Wyatt and Mayor Ralph K. Smith ......... 6.
ABSENT: Council Member Alfred T. Dowe, Jr.- ........................................... 1.
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OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by The Reverend Earl Robertson,
Pastor, Roanoke First Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: The Mayor advised that some time ago,
Council Member Carder recommended and the Council concurred that the City of
Roanoke should recognize those citizens who go above and beyond the call of duty
to be of service to their fellow man and to their community. On behalf of the
Members of Council, he stated that he was pleased to recognize Ms. Janine Palma
VanDenBerg and Ms. Louise Scott, representing the Roanoke Valley Mopar Club.
The Mayor advised that Ms. VanDenBerg volunteers at the Rescue Mission in
the Women's Shelter; she assists in fund raising efforts for the homeless population
and she is an advocate for the rights of the down trodden and disadvantaged in the
Roanoke community.
The Mayor further advised that the Roanoke Valley Mopar Club goes above
and beyond the call of duty every year to raise money for St. Judes Hospital, which
is a children's hospital that is a patron's saint for children with severe illness.
He presented Ms. VanDenBerg and Ms. Louise Scott, on behalf of the Roanoke
Valley Mopar Club, with "Shining Star" awards.
PROCLAMATIONS: The Mayor presented a proclamation declaring the week
of November 24-30, 2002, as Roanoke Family Week.
SPORTS ACTIVITIES-ROANOKE CIVIC CENTER: Joseph Preseren, Team
President, The Roanoke Dazzle Basketball Team, advised that the season started
last weekend, and he commended Roanoke Civic Center staff on their management
of a myriad of civic center events. He stated that attendance is up, preseason sales
are significantly higher than last year's sales, and the team is optimistic and looks
forward to a great season.
Kent Davison, Head Coach, Roanoke Dazzle Basketball Team, advised that
this year, the Roanoke Dazzle has played two exhibition games and two regular
season games, and called attention to two local recognizable players, Cory
Alexander and Jamaal Robinson, whose presence will cause an increase in
attendance. He commended the City on the quality of office space and locker rooms
provided for the Roanoke Dazzle which compete favorably with professional team
locker rooms. He stated that the Roanoke Dazzle team and staff are now firmly
entrenched in the Roanoke Valley and offered their assistance to the community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
October 3, 2002, and recessed until Sunday, October 6, 2002, were before the body.
Mr. Cutler moved that the reading of the minutes be dispensed with and that
the Minutes be approved as recorded. The motion was seconded by Mr. Carder and
adopted by the following vote.
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Council Member Dowe was absent.)
COMMITTEES.CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss vacancies on
various authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
Mr. Cutler moved that Council concur in the request of the Mayor to convene
in a Closed Meeting. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, {~utler, Harris, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
ACTS OF ACKNOWLEDGMENT-CITY COUNCIL: A communication from
Council Member William H. Carder requesting that Council convene in a Closed
Meeting to discuss a special award, being the Shining Star Award, pursuant to
Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request of Council Member Carder
to convene in a Closed Meeting. The motion was seconded by Mr. Carder and
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Council Member Dowe was absent.)
PURCHASE/SALE OF PROPERTY-CITY MANAGER-CITY COUNCIL-CITY
PROPERTY: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss acquisition of real property for public
purpose, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code
of Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Manager to
convene in a Closed Meeting. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................................. 6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
CITY ATTORNEY-CITY COUNCIL: A communication from the City Attorney
requesting that Council convene in a Closed Meeting to consult with legal counsel
on a matter of pending litigation, pursuant to Section 2.2.-3711 (A)(7), Code of
Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Council Member Dowe was absent.)
COMMITTEES-BLUE RIDGE COMMUNITY SERVICES: A communication from
S. James Sikkema, Executive Director, Blue Ridge Behavioral Healthcare,
recommending concurrence by Council in the reappointment of Linda H. Bannister
as an at large member of the Blue Ridge Behavioral Healthcare Board of Directors,
for a term ending December 31, 2005, was before the body.
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It was further advised that the current term of Ms. Bannister as an at large
representative will expire on December 31, 2002; according to §37.1-196, Code of
Virginia, 1950, as amended, Community Services Board members are eligible for
three full three-year terms; therefore, it is requested that Council ratify the
reappointment of Ms. Bannister for a second term, from January 1, 2003, through
December 31,2005; and By-Laws of the Board require that appointments of at large
members be ratified by all five participating localities.
Mr. Cutler moved that Council concur in the reappointment of Linda H.
Bannister as an at large member of the Blue Ridge Behavioral Healthcare Board of
Directors, for a term ending December 31, 2005. The motion was seconded by
Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................................. -6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
COMMITTEES- ROANOKE NEIGHBORHOOD PARTNERSHIP: A communication
from Christine Profitt tendering her resignation as a member of the Roanoke
Neighborhood Partnership Steering Committee, was before Council.
Mr. Cutler moved that the resignation be accepted and that the communication
be received and filed. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
PURCHASE/SALE OF PROPERTY-CITY MANAGER-CITY COUNCIL-CITY
PROPERTY: An oral request of the City Manager that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
in open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Manager to
convene in a Closed Meeting. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ......................................................................................... 0,
(Council Member Dowe was absent.)
PURCHASE/SALE OF PROPERTY-CITY MANAGER-CITY COUNCIL-CITY
PROPERTY: An oral request of the City Manager that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
in open meeting would adversely affect.the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Manager to
convene in a Closed Meeting. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .............................................................................................. 6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
PARKS AND RECREATION-LANDMARKS/HISTORIC PRESERVATION.LEASES:
The City Manager submitted a communication advising that the Commonwealth of
Virginia, Department of Historic Resources (DHR), operates the Roanoke Regional
Preservation Office from the Buena Vista Recreation Center; even though use of the
facility involves limited office and storage space, DHR has made approximately
$10,000.00 worth of improvements to the leased space at Buena Vista Recreation
Center; and these positive changes are consistent with the departmental direction
noted within the Comprehensive Master Plan of Roanoke Parks and Recreation.
It was further advised that the unexecuted Lease Agreement, authorized by
Council pursuant to Ordinance No. 33798-051898 between the City of Roanoke and
DHR was to expire in February 2001; following minor modifications to the
Agreement, DHR has agreed to continuing use of a portion of the facility; and
renewal of the revised lease provides for a term retroactive to March 2002 for a term
of five years at no fee with the option to renew for one additional term.
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The City Manager recommended that she be authorized to execute the Lease
Agreement with the Department of Historic Resources, upon approval as to form by
the City Attorney.
Mr. Carder offered the following ordinance:
(#36125-111802) AN ORDINANCE authorizing entering into a lease agreement
between the City and the Commonwealth of Virginia, Department of Historic
Resources, for certain space in the Buena Vista Recreation Center, upon certain
terms and conditions, and dispensing with the second reading of this ordinance by
title.
(For full text of Ordinance, see Ordinance Book No. 66, Page 509.)
Mr. Carder moved the adoption of Ordinance No. 36125-111802. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Dowe was absent.)
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BUDGET-EMERGENCY SERVICES: The City Manager submitted a
communication advising that since July 1, 1986, the City has been under contract
with the Virginia Department of Emergency Management (VDEM) to respond to Level
III hazardous materials incidents in a regional concept involving Fireflghter/EMTs
from the Cities of Roanoke and Salem; in July 2000, the City renewed its agreement
to participate in a Level III Regional Response Team; and the purpose of the report
is to request, for the next two fiscal years (July 2002- June 2004), authorization for
another bi-annual agreement to keep funding and reimbursement needs current.
It was further advised that the City of Roanoke benefits in several ways from
the contract; the City receives reimbursement for training, team member physical
examinations and purchase of related equipment; and without the State contract, the
City would still have a need for a hazardous materials response team, but would not
have the corresponding benefit of being a reimbursed regional provider.
It was explained that the present VDEM hazardous materials team contract
expired on June 30, 2002; VDEM agreed to sign a new, two year agreement and to
furnish $15,000.00 per year in "pass-through" funds in order to assist with the purchase
of equipment, physicals, and to attend training programs needed to complywith Federal
and State response criteria mandates; and "pass-through" funding totaling $15,000.00
has been received from VDEM and deposited in revenue Account No. 035-520-3225-
3225.
The City Manager recommended that Council authorize execution of a new
contract and "pass-through" funding, which honors the two-year VDEM hazardous
materials team contract for the period July 1,2002, until June 30, 2004, and appropriate
$15,000.00 as follows: $10,000.00 to Expendable Equipment and $5,000.00 to Training
and Development under the Hazardous Materials Response Team Grant (035-520-
3225-2035 and 035-520-3225-2044), and establish a revenue estimate of $15,000.00.
Mr. Carder offered the following budget ordinance:
(#36126-111802) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 66, Page 509.)
Mr. Carder moved the adoption of Ordinance No. 36126-111802. The motion was
seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ................................................................... -6.
NAYS: None ................................................................... -0.
(Council Member Dowe was absent.)
Mr. Carder offered the following resolution:
(#36127-111802) A RESOLUTION authorizing the City Manager to enter into a two-
year contract with the Commonwealth of Virginia, Department of Emergency
Management, to participate in a Regional Hazardous Materials Response Team and to
accept "pass-through" funding in the amount of $15,000.00.
(For full text of Resolution, see Resolution Book No. 66, Page 510.)
Mr. Carder moved the adoption of Resolution No. 36127-111802. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ..................................................... -6.
NAYS: None ..........................................................
(Council Member Dowe was absent.)
POLICE DEPARTMENT: The City Manager submitted a communication advising
that design of the new police building at 348 West Campbell Avenue has always
included a space directly in front of the door for a monument, or memorial, to recognize
the sacrifice of fallen police officers; a committee of Police Department employees
worked with the Roanoke Arts Commission to develop a tiffing memorial; solicitations
for proposal were sent to artists regionally, with four artists submitting potential
designs for consideration; and a quality statue at this highly visible location would
promote the arts in the City of Roanoke.
It was further advised that Blacksburg sculptor, Lawrence Reid Bechtel, one of
the four artists offering works for review, submitted a proposed work entitled, "Officer
Down", which has been displayed within the Police Department and is recommended
by the joint Police Department/Arts Commission Committee; production of the
monument is anticipated to take approximately one year following execution of a
contract, at an anticipated cost of $96,500.00; and funding is available in Account No.
008-640-9902-9.132.
The City Manager recommended that she be authorized to enter into a contract
with Lawrence Bechtel, in a form to be approved by the City Attorney, and to advertise
for bids for architectural and construction work associated with completion of the
project.
Mr. Bestpitch offered the following resolution:
(#36128-1.11802) A RESOLUTION authorizing execution of an agreement between
the City of Roanoke and Lawrence Reid Bechtel, doing business as Heady Stuff Studio,
providing for development and creation of a statue to memorialize fallen law
enforcement officers to be erected in front of the Police Department at 348 West
Campbell Avenue.
(For full text of Resolution, see Resolution Book No. 66, Page 511.)
Mr. Bestpitch moved the adoption of Resolution No. 36128-1.11802. The motion
was seconded by Mr. Carder.
Captain William Althoff, Roanoke City Police Department, advised that the design
of the front of the new police building was intended for the placement of a statue to
honor fallen police officers. He stated that the Roanoke Arts Commission assisted the
Fallen Police Officers Memorial Committee by making announcements to persons
affiliated with the art network as to the City of Roanoke's interest in commissioning a
statue to memorialize fallen police officers, and a variety of artists viewed the site prior
to submitting their proposal. He advised that $70,000.00 for the sculpture will be taken
from the 2000-01 CMERP fund which represent funds that were carried over, and the
remainder of the funds will be taken from 200'1-02 CMERP funds. He introduced
Lawrence Reid Bechtel, who was selected by the committee to sculpt the proposed
fallen police officers statue.
For demonstration purposes, Mr. Bechtel presented a small model designed to
scale of the site. He advised that he interviewed police officers and took an actual
incident and tried to symbolize the way in which police officers place their lives on the
line everyday. He stated that he endeavored to capture a sense of ministry between
police officers, the police department and the community, and the proposed sculpture
is intended to portray kinship and a sense that all citizens share a responsibility to join
hands with those who are fallen and in need.
Robert L. Humphrey, Vice-Chair, Roanoke Arts Commission, and liaison from the
Roanoke Arts Commission to the Fallen Police Officer Memorial Committee, advised
that his role was to facilitate in the artist selection process. He stated that the Arts
Commission assisted the committee in drafting a prospectus which was mailed to a
variety of sculptors announcing the project and the ensuing selection process.
Following receipt of proposals, he added that he assisted with the arts process, the end
result of which was the selection of Mr. Bechtel. He advised that the Roanoke Arts
Commission applauds the selection committee on its efforts to bring the project to this
point, the Arts Commission supports this most deserved project, and encourages
favorable consideration of funding by Council.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., commended all persons
involved in the fallen police officer memorial and advised that the City can never do
enough to honor those police officers who endanger their lives every day to protect
others; however, he stated that it was just two weeks ago that Council discussed a
$387,000.00 shortfall to the City's budget as a result of State budget cuts. He stated
that there is discussion about cutting back on library hours~ and e!iminating school
teacher positions, etc., therefore, he questioned whether thelstatue is an expenditure
that the City should make at this time in view of the budget situation; and advised that
it might be more appropriate to delay action on the expenditure. He stated that
$96,000.00 is the equivalent of more Police Officers, and spoke in support of soliciting
donations from private enterprise/interests to fund this worthy project.
Council Member Bestpitch advised that the voters of the City of Roanoke elected
City Council to set policy and to determine the budget for the City; the voters also elect
representatives to the Virginia General Assembly and to the United States Congress;
those persons who represent the citizens in Richmond and Washington have created
a "mess" and the "mess" they have created is now resulting in reductions in services
at Roanoke's libraries and cuts in funding for law enforcement, etc. He stated that if
citizens want to make changes, they have it within their power as voters to do so;
however, it is not appropriate to lay the responsibility for resolving the problems at the
feet of City Council, when the problems were created by the General Assembly and the
United States Congress and they need to find a solution.
Vice-Mayor Harris expressed appreciation to Mr. Bechtel, the Roanoke Arts
Commission and to those who served on the Fallen Police Officers Memorial
Committee, and advised that the proposed statue will be an asset not only as a piece
of art, but as a memorial to fallen police offices. He explained that the sculpture will be
funded by CMERP funds which are funds that are set aside for one time capital projects
and not general operating expenses that will be incurred annually.
]!
Council Member Wyatt called attention to the amount of counseling involved in
the work of a police officer, therefore, the proposed sculpture is most tiffing. She
commended Mr. Bechtel for touching on that part of a police officers' responsibility.
The Mayor advised that Mr. Howard's comments are not totally out of place in
regard to priorities for spending City funds. However, he stated that he is pleased with
Mr. Bechtel's proposal and the sculpture will complete the front of the police building
which was designed with a memorial in mind.
Resolution No. 36128-111802 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................... -6.
NAYS: None ......................................................................... -0.
(Council Member Dowe was absent.)
CITY PROPERTY-HOUSING/AUTHORITY-DOWNTOWN NORTH: The City Manager
submitted a communication advising that the City currently owns several parcels of
land along Gainsboro Road, N. W., suitable for potential development of a mixed-use
community; the City desires the opportunity to consider entering into a contractual
agreement with a real estate developer who has submitted the successful proposal for
development of the property; although the sealed bid method of procurement would
normally be used, it is not practicable or fiscally advantageous to the public in
procuring the above referenced services; the experience, qualifications, and references
of firms that can provide the real estate development proposal are of equal, if not
greater, importance than the cost; additional issues, other than price, include
development experience, employee training, customer responsiveness, marketing, and
financial capacity; therefore, the process of competitive negotiation using the request
for proposal process has been identified as the best method for procurement of these
services.
It was further advised that the Code of the City of Roanoke, (1979), as amended,
provides, as an alternate method of procurement to using the bid process, a process
identified as "competitive negotiation"; however, prior approval by Council is
necessary; and this method will allow for negotiations with two or more providers to
determine the best qualified at the most competitive price or rate.
The City Manager recommended that Council authorize the use of competitive
negotiation as the method to secure a development company for development of City-
owned property along Gainsboro Road, N. W.
Mr. Carder offered the following resolution:
(#36129-111802) A RESOLUTION designating the procurement method known as
competitive negotiation, rather than the procurement method known as competitive
sealed bidding, to be used to secure a real estate development company for
development of the city-owned property along Gainsboro Road, N. W.; and documenting
the basis for this determination.
(For full text of Resolution, see Resolution Book No. 66, Page 512.)
Mr. Carder moved the adoption of Resolution No. 36129-111802. The motion was
seconded by Mr. Bestpitch.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., express/ed opposition inasmuch
as the various neighborhood organizations in Gainsboro have not been afforded an
opportunity to review the proposals. She stated that residents of the area are
concerned because they were previously advised that the various presidents/officers
of each neighborhood organization within Gainsboro would be kept informed as to
matters affecting the Gainsboro community. She explained that there are three
neighborhood organizations that work together and each have different interests
pertaining specifically to the area in which they live; and a neighborhood
comprehensive plan is currently being prepared by City staff and it was the
understanding of Gainsboro residents that no real development would be undertaken
in the area until the neighborhood comprehensive plan was completed by City staff and
approved by Council. She inquired as to the location of the property and requested,
before taking action on the matter, that a map of the area be prepared and that a
meeting be held with neighborhood organizations to identify the location of the
property.
The City Manager clarified that no proposals have been received, no developer
has been selected, and the item before Council is a request for authorization to solicit
proposals. She explained that provisions of the City's Procurement Code require
approval by Council in order to engage in competitive negotiation.
Using the competitive negotiation process, Ms. Bethel inquired as to which
developers will be contacted and how will the developer be selected. She expressed
concern with regard to the process that will be used by the City.
Mr. Harris called for the question. The motion was seconded by Mr. Carder and
adopted.
Resolution No. 36129-111802 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .................................................. --6.
NAYS: None ..................................................................... -0.
(Council Member Dowe was absent.)
REFUSE COLLECTION-EQUIPMENT: The City Manager submitted a
communication advising that on October 25, 2002, Invitation for Bid #02-09-22 for five
side loading refuse cab and chassis and five "one-armed bandit" bodies was opened;
five bids were received for the cabs and chassis and five bids were received for the
bodies; during evaluation of the bids, an error in the specifications was discovered
which requires that the bids be rejected; and updated specifications have been
completed and a new invitation for bid can be issued immediately following rejection
of all bids.
It was further advised that an error was made in the submission of old
specifications, rather than new specifications to the Purchasing Department; and a new
sign-off procedure will now be initiated to avoid future errors.
The City Manager recommended that Council reject all bids received on Invitation
for Bid #02-09-22, and reissue an invitation for bid for five side loading refuse cab and
chassis and five "one-armed bandit" bodies, pursuant to revised specifications.
Mr. Carder offered the following resolution:
(#36130-111802) A RESOLUTION rejecting all bids for five side loading refuse cab
and chassis and five "one.armed bandit" bodies.
(For full text of Resolution, see Resolution Book No. 66, Page 513.)
]4
Mr. Carder moved the adoption of Resolution No. 36130-111802. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ........................................................ -6.
NAYS: None ......................................
(Council Member Dowe was absent.)
Council Member Wyatt inquired as to the dollar amount expended to date for
solid waste collection; whereupon, the City Manager advised that the information will
be provided at a later date.
The Mayor inquired if the technical change will rule out any of the five bidders
whose bids are proposed to be rejected; whereupon, the City Manager advised that the
expectation is that the City would get an equal, if not larger nu~nber of bids, as a part of
the next bidding process.
BUDGET-FDETC: The City Manager submitted a communication advising that the
City of Roanoke is the grant recipient and fiscal agent for Workforce Investment Act
(WIA) funding, thus, Council must appropriate funds for all grants and other monies
received; Workforce Investment Act for the region, Workforce Area 3, encompasses the
Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, as well as the Cities of
Covington, Roanoke, and Salem; and WIA funding is for the following three primary
client populations:
dislOcated workers who have been laid off from employment
through no fault of their own,
economically disadvantaged individuals as determined by
household income guidelines set up by the U. S. Department
of Labor, and
WIA Youth Programs
It was further advised that Notice of Obligation has been received from the
Virginia Employment Commission authorizing Workforce Area 3 to spend $209,792.00
for the Adult Program, which serves economically disadvantaged persons and
$198,544.00 for the Dislocated Worker Program, which serves persons laid off from their
jobs through no fault of their own; the Virginia Employment Commission has issued a
Notice of Obligation dated September 10, 2002, authorizing Workforce Area 3 to spend
a total of $25,000.00 to purchase and install Virginia Workforce Center signs, which
funds are available from July 1, 2002 through June 30, 2003; the Fifth District
Employment and Training Consortium, pursuant to agreement with the City of Roanoke,
administers funding for Workforce activities not included in the identified WIA program
categories; and the Consortium has received funding in the amount of $50,000.00 from
the State Department of Social Services to operate the Opportunity Knocks Program for
Workforce Area 3, which provides services to eligible youth from October 1, 2002
through June 30, 2003.
The City Manager recommended that Council appropriate Workforce Investment
Act and Fifth District Employment and Training Consortium funding totaling
$483,336.00, and increase the revenue estimate by $483,336.00 in accounts to be
established in the Consortium Fund by the Director of Finance.
Mr. Bestpitch offered the following budget ordinance:
(#36131-111802) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Fifth District Employment and Training Consortium Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 66, Page 514.)
Mr. Bestpitch moved the adoption of Ordinance No. 36131-111802. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................. --6.
NAYS: None ............................................................
(Council Member Dowe was absent.)
SIDEWALK/CURB AND GUTTER.BUDGET-NEWSPAPERS: The City Manager
submitted a communication advising that Salem Avenue from Jefferson Street to 5th
Street, S. W., was identified as a special project for curb and sidewalk improvements;
the first phase, First Street to Second Street in the area of the new Roanoke Times
Building, is to be constructed in the summer of 2003; and proposals for design services
were received from Hayes, Seay, Mattern & Mattern, Inc., LMW, P.C., and Anderson &
Associates, Inc.
It was further advised that a selection committee consisting of City employees
selected Hayes, Seay, Mattern & Mattern, Inc., as the most qualified for the project; City
staff has negotiated an acceptable agreement for the above work in the amount of
$54,734.00; funding in the amount of $60,000.00 is needed for the project, with
additional funds that exceed the contract amount to be used for miscellaneous project
expenses including advertising, printing and unforeseen project expenses; and funding
is available from Public Improvement Bonds - Series 2002, Account No. 008-530-9711-
9195.
The City Manager recommended that Council transfer $60,000.00 from Public
Improvement Bonds - Series 2002, Account No. 008-530-9711-9195, to an account to be
established by the Director of Finance entitled, Salem Avenue Streetscape.
Mr. Carder offered the following budget ordinance:
(#36132-111802) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of the ordinance.
!
(For full text of Ordinance, see Ordinance Book No. 66, Page 516.)
Mr. Carder moved the adoption of Ordinance No. 36132-111802. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ...................................................... -6.
NAYS: None .................................
(Council Member Dowe was absent.)
HUMAN DEVELOPMENT-LEASES: The City Manager submitted a communication
advising that in November 2001, the City of Roanoke entered into a lease agreement for
office space with Blue Eagle Partnership for property located at The Civic Mall, 1501
Williamson Road; the Department of Human Services will relocate its offices to The
Civic Mall; term of the lease is for 20 years, commencing on June 1,2003, and expiring
on May 31,2023; prior to the commencement date, the Lessor will complete renovations
and improvements to the premises in an amount not to exceed $2,497,080.00; in the
event that improvements exceed $2,497,080.00, the cost will be amortized over the term
of the Lease and such amortization payments will be included in monthly rental
17
payments as additional rent; and additionally, the lease has a nonappropriation
provision which provides that the City shall have the right to terminate the Lease
without penalty or further obligation in the event Federal, State or Municipal government
does not appropriate necessary funds for the lease.
It was further advised that both parties desire to amend the Lease Agreement to
reflect a dollar limit to the cost of improvements; Blue Eagle Partnership has agreed to
be responsible for any costs over and beyond $2,497,080.00, and the City of Roanoke
will now be responsible for installation of the computer system and telephone system
wiring; additionally, Blue Eagle Partnership's lender has expressed concern over the
nonappropriation provision; specifically, the lender is concerned that while State and
Federal governments may appropriate funds, it may be appropriated for office space at
a different location; and both parties desire the lease to indicate that the City shall have
the right to terminate the lease in the event of nonappropriation only if Federal, State or
local funding is not appropriated to pay for office space at any location.
The City Manager recommended that she be authorized to execute the Lease
Amendment in a form approved by the City Attorney.
Mr. Carder offered the following ordinance:
(#36133-111802) AN ORDINANCE authorizing the City Manager to enter into an
amendment to the lease agreement between the City and Blue Eagle Partnership dated
November 21,2001, for certain property located at the Civic Mall, 1501 Williamson Road,
Roanoke, Virginia, for the Department of Human Services, upon certain terms and
conditions, and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 66, Page 517.)
Mr. Carder moved the adoption of Ordinance No. 36133-111802. The motion was
seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .............................................. -6.
NAYS: None ............................................................. ----0.
(Council Member Dowe was absent.)
CITY CODE-RENTAL INSPECTION PROGRAM: The City Manager submitted a
communication advising that as authorized by State law, Council instituted a Rental
Certificate of Compliance program, pursuant to Section 7-34 of the Code of the City of
Roanoke (1979), as amended; the program allows the City to inspect rental properties
at the change of tenancy or ownership to protect the health, safety and welfare of
residents in rental dwelling units; and the program is limited to core areas of the City
that are designated as Conservation Areas, Rehabilitation Districts and areas
designated as blighted, pursuant to Section 36-49.1.1, Code of Virginia, 1950, as
amended.
It was further advised that according to the 2000 census, there are approximately
18,000 rental properties in the City, 4,299 of which are located in Conservation Areas
and Rehabilitation Districts; current code enforcement records of the Department of
Housing and Neighborhood Services indicate that since inception of the Rental
Inspection Program, approximately 2,400 units have been inspected, of which 1,800 or
75 percent have received Certificates of Compliance; however, code enforcement
records also indicate that nearly 1,000 rental properties a~'e not inspected, either
because their tenancy does not change, or the owners do notlabide by the requirement
to have the unit inspected upon turnover; and ultimately, City staff finds that many
rental properties, when not the subject of either regular inspections or inspections upon
a change in tenancy, may become unsafe, a public nuisance and unfit for human
habitation.
It was explained that to improve efficiency and effectiveness of the Rental
Certificate of Compliance program, it is recommended that Sections 7-34 - 42 of the City
Code be amended; specifically, Section 7.37 of the ordinance ensures that all rental
properties in the Conservation Areas, Rehabilitation Districts and other areas
designated as blighted shall be inspected upon (i) a change of ownership, (ii) a change
in tenancy, or (iii) whenever the property is the subject of a separate finding by Council
that additional inspections at specific time intervals, not more frequently than once
annually, are necessary to protect the public health, safety or welfare, unless the rental
property has a valid certificate of compliance, a temporary waiver of compliance
certificate, or a certificate of exemption; and if, however, an inspection has been
conducted within the last 12-month period, no inspection shall occur upon the
termination of a rental tenancy or upon change of ownership (enabling legislation
authorizing the latter provision was authorized by the General Assembly in 2002 at the
request of the City).
The City Manager recommended that Council approve amendments to Sections
7-34 - 42 of the Code of the City of Roanoke (1979), as amended, to streamline the
Rental Certificate of Compliance program, and to allow for inspection of rental
properties in the Conservation Areas and Rehabilitation Districts, or in other areas
designated as blighted, pursuant to the Code of Virginia, 1950, as amended, under
certain circumstances. It was noted that the amendments are part of the City's effort
to enhance its code enforcement response time and to improve the overall quality of life
in residential neighborhoods.
Mr. Carder offered the following ordinance:
(#36134-111802) AN ORDINANCE amending and reordaining §7-34, Purpose and
intent; §7-35, Definitions; §7-36, Applicability; subsections (a) and (b) of §7-37,
Inspection and certificate of compliance required; subsections (a), (b) and (c) of §7-38,
Exemptions; and subsections (a)(1), (b) and (c) of §7-39, Certificate of exemption;
subsections (a) and (b) of §7.40, Issuance of certificate of compliance; subsections (a),
(a)(l), (a)(2) and (b) of §7-41, Temporary waiver of compliance; and subsection (a) of
§7-42, Display of proof of compliance, of Article III, Rental Certificate of Compliance, of
Chapter 7, Building Requlations, of the Code of the City of Roanoke (1979), as amended,
to amend the definition of multiple-family rental complex, add the definition of rooming
unit, and to repeal the definitions of Uniform Statewide Building Code, Volume I, and
Uniform Statewide Building Code, Volume II; to broaden the area of possible application
of Article III, Rental Certificate of Compliance; to require inspections under certain
conditions; and to exempt certain dwellings, dwelling units and rooming units, from the
application of the rental inspection program; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 66, Page 518.)
Mr. Carder moved the adoption of Ordinance No. 36134-111802. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ......................................... ---6.
NAYS: None ......................................................... --0.
(Council Member Dowe was absent.)
2O
PARKS AND RECREATION-DONATIONS/CONTRIBUTIONS: The City Manager
submitted a communication advising that as outlined in the Department of Parks and
Recreation's Comprehensive Master Plan, adopted by Council in May 2000, it was
established that all City parks should have fair and suitable distribution of park
amenities; currently, Garden City Park's amenities include only a playground,
restrooms, and athletic fields; anddue to a limited amount of amenities for surrounding
residents and visitors, the Garden City Recreation Club has agreed to play an active role
in helping the City of Roanoke provide a park shelter in Garden City Park to help
support needed amenities through funds received from the Neighborhood Partnership
Grant under the Community Development Block Grant for use toward park
improvements.
It was further advised that in a proposed Agreement between the City of Roanoke
and the Garden City Recreation Club, the Recreation Club will provide all materials and
supplies necessary for construction of a 20' x 35' shelter, including a concrete pad, at
a total value of $7,500.00; specifications and location of the shelter have been agreed
upon between the Garden City Recreation Club and the~ Parks and Recreation
Department; once the Recreation Club completes the concretb base, supplies are to be
delivered to the City to complete construction of the shelter by the Building
Maintenance Department; once the project is completed in March 2003, the City will
have full responsibility and rights to the shelter, which include overseeing of
maintenance and all rental/usage requirements of the facility; and funding will be
available through the operating budget to operate and routinely maintain the picnic
shelter.
The City Manager recommended that she be authorized to accept donation of the
park shelter through execution of the Garden City Shelter Agreement with the Garden
City Recreation Club, upon approval as to form by the City Attorney.
Mr. Bestpitch offered the following resolution:
(#36135-111802) A RESOLUTION authorizing the City Manager to execute an
agreement between the City of Roanoke and the Garden City Recreation Club, accepting
a donation of materials and supplies, including a concrete pad, for the construction of
a 20' x 35' shelter in Garden City Park, upon the terms and conditions set out in the City
Manager's letter dated November 18, 2002, to this Council, and expressing appreciation
for such donation.
(For full text of Resolution, see Resolution Book No. 66, Page 525.)
Mr. Bestpitch moved the adoption of Resolution No. 36135-111802. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .........
NAYS: None .....................................
(Council Member Dowe was absent.)
The Mayor suggested and Council concurred that the Garden City Recreation
Club and the Garden City Civic League should be awarded a "Shining Star" award for
their generous donation.
REPORTS OF COMMITTEES:
COMMITTEES-LEGISLATION: Council Member Carder, Chair, Legislative
Committee, submitted a communication advising that on November 4, 2002, City
Council's Legislative Committee met to review the proposed 2003 Legislative Program,
which is recommended to Council for favorable action; and the School Board's portion
of the Program was approved by the Roanoke City School Board at its meeting on
November 11, 2002.
Mr. Carder advised that approximately 55 legislative items were forwarded to
neighborhood groups, labor representatives and business and community
organizations to get their input in terms of the City's legislative agenda, and local
legislators were involved early on in the process. He explained that the 2003 Legislative
Program focused on six specific areas, five of which relate to neighborhood
improvements, by either strengthening code enforcement efforts, or two tier real estate
authorization which would offer incentives to investment or redevelopment in the City.
He expressed appreciation to the Members of City Council, to F. B. Webster Day and
William Lindsey, School Board representatives to the Legislative Committee, to
Thomas A. Dick, the City's Legislative Liaison, and to William M. Hackworth, City
Attorney, for their input and contributions.
Mr. Carder offered the following resolution:
(#36136-111802) A RESOLUTION adopting and endorsing a Legislative Program
for the City to be presented to the City's delegation to the 2003 Session of the General
Assembly.
(For full text of Resolution, see Resolution Book No. 66, Page 526.)
Mr. Carder moved the adoption of Resolution No. 36136 -11'1802. The motion
was seconded by Mr. Cutler.
Council Member Cutler advised of receipt of a communication from the Arts
Council for the Blue Ridge which acknowledges that the legislative agenda includes a
recommendation for a regional funding mechanism to provide a source of funding for
cultural, historic and recreational amenities through the Blue Ridge Asset District.
The Mayor advised that he would support the 2003 Legislative Program as
presented.
Resolution No. 36136-111802 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................... -6..
NAYS: None ..................................... - ..... 1 ......................... -0.
(Council Member Dowe was absent.)
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting that Council approve appropriation of $856,000.00 for School Instructional
Technology funds, which will be used for the purchase of school instructional
technology equipment to enable students in grades six through eight to take the
Standards of Learning tests on-line, said continuing program to be one hundred per
cent reimbursed by State bond funds, was before the body.
A report of the Director of Finance recommending that Council concur in the
request, was also before the body.
Mr. Carder offered the following budget ordinance:
(#36137-111802) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 School Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 66, Page 527.)
Mr. Carder moved the adoption of Ordinance No. 36137-111802. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor smith .........................................
NAYS: None .................................................................. -0.
(Council Member Dowe was absent.)
SCHOOLS: A communication from the Roanoke City School Board requesting
that Council approve a State Literary Fund loan application, in the amount of $1.3
million, for improvements to Lincoln Terrace Elementary School, was before the body.
It was further advised that the loan application includes resolutions for
architectural supervision and a site waiver; debt service on the loan will increase the
School Board's debt service expenditure by $104,000.00, commencing in fiscal year
2004-2005, but no debt service liability is incurred until funds are drawn against the loan
account.
Mr. Bestpitch offered the following resolution:
(#36138-111802) A RESOLUTION authorizing the School Board for the City of
Roanoke to make application for a loan from the State Literary Fund for modernizing
Lincoln Terrace Elementary School.
(For full text of Resolution, see Resolution Book No. 66, Page 528.)
Mr. Bestpitch moved the adoption of Resolution No. 36138-111802. The motion
Was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith .................................................................. -6.
NAYS: None ................................................................... --------0.
(Council Member Dowe was absent,)
Mr. Bestpitch offered the following resolution:
(#36139-111802) A RESOLUTION authorizing the School Board for the City of
Roanoke to expend funds for adding to and improving the present school building at
Lincoln Terrace Elementary and declaring the City's intent to borrow to fund or
reimburse such expenditures.
(For full text of Resolution, see Resolution Book No. 66, Page 529.)
Mr. Bestpitch moved the adoption of Resolution No. 36139-111802. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, Wyatt
and Mayor Smith ............................................................................ -6.
NAYS: None ...........................................
(Council Member Dowe was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND ~IEMBERS OF COUNCIL:
EMERGENCY SERVICES-WATER RESOURCES: Council Member Cutler
announced a Pre-Disaster Mitigation and Remediation Conference and Workshop to be
held on November 21-22, 2002, at The Hotel Roanoke, to be sponsored by The Cabell
Brand Center, the Virginia Housing Development Network and Shenandoah Valley
Project Impact, to provide information on water shed management opportunities.
BUDGET- PENSIONS: At the suggestion of Vice-Mayor Harris and concurred in
by Council, the matter of a cost-of-living adjustment for City retirees was referred to
2003-2004 budget study.
BUDGET-CITY EMPLOYEES: In view of the revenue shortfall, when preparing the
budget for fiscal year 2003-2004, Council Member Wyatt requested that the City
Manager consider all options, including service reductions, in lieu of laying off City
employees.
TRAFFIC.STREETS AND ALLEYS: Council Member Carder referred to
communications from residents of Brandon Oaks retirement community in regard to
speeding on Brandon Avenue, S. W., and requested that the City Manager review
arterial streets, including Brandon Avenue, with regard to potential traffic calming
measures.
TRAFFIC-ROANOKE CiViC CENTER: Council Member Carder commended the
work of Roanoke Civic Center staff with regard to the coordination of a multitude of
events, and traffic calming measures at the Civic Center.
CITY EMPLOYEES: Council Member Bestpitch requested that the City Manager
submit a recommendation to Council at its meeting on Monday, December 2, 2002, with
regard to holiday leave for City employees.
PARKS AND RECREATION-ACTS OF ACKNOWLEDGMENT-
LANDMARKS/HISTORIC PRESERVATION: The Mayor extended an invitation to the
Members of Council and citizens to attend a ceremony dedicating a historic plaque at
the Mill Mountain Star on Wednesday, November 27, 2002, at 12:00 noon.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
No citizen registered to speak.
CITY MANAGER COMMENTS:
WATER RESOURCES: The City Manager called upon Michael McEvoy, Director
of Utilities, for a briefing on the water level at the Carvins Cove Reservoir; whereupon,
he advised that as of November 18, 2002, Carvins Cove was at 25.2 feet below spillway,
which is approximately nine feet from the lowest point beginning in mid October, 2002.
The City Manager advised that the City does not intend to lift full mandatory water
restrictions until the Carvins Cove Reservoir reaches 22 feet below spillway and
voluntary conservation will be in effect until the reservoir reaches 15 feet below
spillway. She further advised that while the City has experienced substantial rainfall
and the Governor has lifted State restrictions, the City of Roanoke, as a community,
should continue to conserve water.
TRAFFIC-ROANOKE CIVIC CENTER: The City Manager commended City staff on
traffic management at the Roanoke Civic Center, and surrounding areas.
RECYCLING: THE City Manager advised that the City of Roanoke is 18 tons short
of reaching its 300 ton per month goal for recyclables, at which point the City would pay
no acceptance fees to its recycling vendor. She stated that the majority of paper
products that have not been exposed to food waste can be recycled, and encouraged
citizens to recycle holiday wrapping paper, with the exception of foil paper.
At 3:55 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in the City Council's Conference Room for a briefing on relocation of
utilities, overhead to underground.
At 4:00 p.m., the meeting reconvened in the Council's Conference Room.
UTILITIES: The City Manager advised that the Members of Council previously
expressed a desire to learn more about the possibility for additional undergrounding
of utilities in the City of Roanoke, and particularly in some of the older neighborhoods;
therefore, City staff has prepared a presentation that will provide essential background
in considering the issue as the City moves forward in the Vision 2001-2020 Plan.
Robert K. Bengtson, Director of Public Works, advised that the Department of
Public Works, and the Department of Planning and Building Development have
researched the matter to identify issues and available opportunities. He called upon
Christopher Chittum, Senior Planner, for a detailed briefing and introduced Terry
McMahan, Manager of Distribution for American Electric Power, to respond to any
questions on behalf of AEP.
Mr. Chittum presented an overview of issues associated with relocation of
utilities and advised that the purpose of the briefing is to identify some of the
opportunities and alternatives in order to begin to make progress. He advised that after
researching other localities, it was determined that there is widespread concern,
projects are limited to smaller areas, and undergrounding is a key economic
development and revitalization tool. He stated that the various approaches include
relocation underground, relocation to alleys, consolidation on fewer poles, planting
more street trees, and the impact is cluttered street scapes and overall visual quality of
the City. He reviewed various options: underground relocation which comes at a very
high cost and is the most effective method, the issue of street lights, and cost to
property owners converting to underground service drops. He showed examples of
overhead utilities on Tazewell Avenue and utilities located in an alley on Wasena
Avenue. He advised that the second option is consolidation, which can reduce but not
eliminate visual clutter, there are issues with street trees, relatively Iow cost, and most
locations have utilities consolidated to one side. He noted that the third option is alley
relocation which costs less than underground relocation, is effective in reducing clutter
on streets, allows larger street trees, some utilities are already located in alleys, there
is less cost to property owners, and access issues.
He explained that current policies are set out in the Subdivision Ordinance which
requires utility lines for new subdivisions to be located at the rear, the ordinance
"strongly encourages" underground wiring, distribution lines must be located
underground in some districts; and past efforts of the City have been limited to core
areas in downtown.
27
Mr. Chittum advised that Roanoke Vision 2001-2020 recommends alley
relocation, relocation underground and consolidation, and implementation requires a
long range approach. He stated that priorities include looking atthe remaining portions
of downtown that still have above ground utilities, and looking at village centers and
other residential neighborhoods. He added that other opportunities include installing
conduit as a part of road projects and redevelopment projects with VDOT sharing in the
cost, and the City bearing about one-half of the cost, and street trees can reduce the
visual impact (examples on Winona Avenue were presented).
He explained that funding is the biggest obstacle and funding sources could
supplement financing by the City and utilities, such as Transportation Enhancement
funds and special assessment districts for area-specific projects.
He advised that ideas for action include:
Identifying City priorities for the future,
Long range strategy in order to spread cost over timet
Short range for consolidation,
Include relocation in planning major projects,
Amend the Subdivision Ordinance to require underground wiring in new
subdivisions and require underground service distributions in all districts,
Regular funding in ClP and operating budgets, and
Demonstration projects.
Mr. McMahan advised that when one sees an overhead facility, one is actually
seeing primarily telephone cable and secondary voltage cable, which are more visible
and are most objectionable when driving down the highway and wires are highlighted
against the sky as they cross the roadway. He stated that an interim solution could be
to leave the poles and wire intact and place all service to the house underground. He
mentioned the possibility of working with the telephone company to place the
transformer underground as well. He contended that if those actions ara taken,
aesthetics would be improved by about 75 per cent and could be done at a cost of
approximately 25 per cent of installing utilities underground.
A suggestion was offered that the black cable be replaced with white or grey
cable, and that utility poles be painted which would be more aesthetically pleasing and
blend into the skyline.
It was suggested that a plan should be developed that is within the financial
resources of the City and its Comprehensive Plan.
Question was raised as to the cost per house to install underground wiring;
whereupon, Mr. McMahan advised that from the perspective of the power company, it
would cost approximately $500.00 or less, and the cable television and telephone
companies would most likely not charge for the service.
The City Manager advised that Council could enact a policy decision requiring
that all new subdivisions have underground wiring.
Brian Townsend, Director, Planning and Code Enforcement, advised that further
information would be provided to Council in regard to costs to developers/home owners
for undergrounding of utilities.
The City Manager advised that at some point, the City should impose the same
requirements on developers that are imposed on others. She stated that the City should
resist the mindset that it must have lesser cost for development in order for
development to occur. She added that the City of Roanoke has given up a lot of things
for a long time and it must decide if it wants quality development which is expensive
and is a decision that the Council will have to make. She advised that in other areas,
developers are installing street lights and undergrounding utilities and they are selling
houses at a fast pace in those areas. Therefore, she stated that the City needs to think
about the importance of its future and make a policy decision to address the issue.
The City Manager further advised that a master plan is needed which will set
forth which areas will be addressed first, the most efficient way to address the issue
because in some areas it may be better to select alleys, others may require
undergrounding, and others may require some form of consolidation. She stated that
if there is sufficient interest on the part of Council, City staff will develop a master plan
and staff will look to Council for direction.
It was the consensus of Council that City staff will prepare a master plan, taking
into consideration the City's fiscal responsibilities and constraints, leading to a long
term plan.
Mr. McMahan advised of the willingness of American Electric Power to work with
the City because that which is arrived at jointly will be a better solution than that which
is arrived at unilaterally.
Council Member Wyatt asked that AEP consider changing the color of utility
wires to white or grey, in lieu of the basic black.
There being no further business, at 4:50 p.m., the Mayor declared the meeting in
recess, and Council convened in Closed Session.
At 5:10 p.m., the Mayor declared the Council meeting in recess, for a joint
meeting of City Council and the Roanoke Arts Commission.
At 5:15 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor Smith and Roanoke Arts Commission Chair Mark C.
McConnel presiding.
COUNCIL MEMBERS PRESENT: William D. Bestpitch, William H. Carder,
M. Rupert Cutler, C. Nelson Harris and Mayor Ralph K. Smith ............................ 5.
COUNCIL MEMBERS ABSENT: Alfred T. Dowe, Jr. and Linda F. Wyatt ........ -2.
ROANOKE ARTS COMMISSION MEMBERS PRESENT: Susan W. Jennings,
Kathleen W. Lunsford, Anna Wentworth, Betty Branch, Charles E. Jordan, Frank J.
Eastburn, Robert Humphrey, and Mark C. McConnel, Chair.
ROANOKE ARTS COMMISSION MEMBERS ABSENT: Susannah Koerber, George
Kegley, Ann L. Weinstein, Michael Brennan, and Courtney Penn.
OTHERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance, Mary F. Parker, City Clerk; George C.
Snead, Jr., Assistant City Manager for Operations; and Rolanda Russell, Assistant City
Manager for Community Development.
COUNCIL-ROANOKE ARTS COMMISSION: Mr. McConnel worked with a power
point presentation explaining that the Arts Commission was created in 1983, pursuant
to Ordinance No. 26537 to advise and assist Council on matters relating to the
advancement of the arts and humanities within the City of Roanoke; the ordinance also
referred to funding for the arts, evaluation of the appropriateness of gifts, evaluation of
3O
the appropriateness of City sponsorship of certain cultural events, care of historic
landmarks, and maintenance of the City's art collection. He presented examples of the
City's art collection.
He advised that historically, the work of the Roanoke Arts Commission has varied
greatly; over the past several years, the Commission has been involved with the High
School Art Show and 16 high schools participate in the Art Show which is coordinated
and funded to some degree by the Arts Commission; and the Arts Commission also
oversees the City's art collection which includes cataloging, maintenance, and
installation when new pieces of art are acquired. He further advised that in past years,
the Arts Commission has been involved in acquisition of new pieces of art for the City,
and it offers advice on the purchase of art, display, and the sale of art.
He called attention to recent activities including Art of the Week which is
e-mailed weekly to City officials and staff and offers the opportunity to see the work of
various artists; next year's City calendar will contain images of the City's art collection;
a catalog of City-owned art will be made available to the public; improvements will be
made to that area at the Roanoke Public Library which houses art and art book
collections which requires reconflguring space, and adding shelves, etc.; there will be
a renewed attention to the City's collection of library books by initiating a program to
solicit donations of art related books, catalogs of recent shows, etc.; initiation of a
series of lectures by persons from the arts community; providing assistance to public
bodies with regard to public art issues, such as assisting the Roanoke Higher
Education Center with its capital campaign which will include installation of art in the
Higher Education Center at appropriate locations; and assisting the Police Department
in memorializing fallen police officers by providing guidance in the selection of a piece
of art that will be unique and of lasting durability and beauty.
With regard to important recent developments, Mr. McConnel advised that the
Arts Commission is pleased with the revised guidelines for the Percent for Arts
Program, which has existed for approximately six years without clear guidelines;
however, a recent revision provides the necessary clarification. He explained that
Percent for Arts is a national program in which approximately 390 cities across the
country participate and six states have adopted a Statewide Percent for Arts Program
relating to State construction projects. He noted that this method of funding art makes
sense because art is being funded only when a city is materially growing and the art
work to be installed and funded by the Percent for Arts program is tied to a City's
master plan.
Mr. McConnel advised that the Public Arts Plan will be a major thrust for the
Roanoke Arts Commission, because the Arts Commission has been aware for quite
3]
some time that as large public art installations became available to the City, there was
no cohesive plan for installation to ensure geographic diversity so that all parts of the
City are addressed in an artistic way. He noted that the Arts Commission encourages
the involvement of all neighborhoods and community groups that will be affected by the
public arts plan; and the Commission is also concerned about typological diversity
because not every piece of art is a beautiful statue, or a mosaic, or a fiat piece of art
hanging on a wall. He called attention to the desire to address creation of diverse
outdoor performance art expenditures in the public arts plan and because it is difficult
to collect performance art, there is a tendency to think only in terms of investing in
visual arts. He noted that another primary issue is the viewing of the public arts plan
as a way to leverage Percent for Arts dollars to achieve a greater outcome for the public
good; national grants for public art installations have matching requirements; and
expertise on the Arts Commission can be used to look for these opportunities, to
partner with outside funding sources, and to leverage the City's contributions to the
Percent for Arts program to achieve greater good for the entire City. He advised that
when the master plan is complete, the Arts Commission would like for the plan to be
included a.s an adjunct to the City's Vision 2001-2020 Comprehjensive Plan; and the Arts
Commission would like to build consensus in regard to the public arts plan by
encouraging neighborhood input.
He explained that the Agency Funding Advisory Committee is a subcommittee
of the Arts Commission and was formerly known as the Cultural Services Committee;
the Agency Funding Advisory Committee is composed of members of the Arts
Commission, with assistance of the City's Economic Development Department, and
receives proposals from various cultural institutions in the City of Roanoke for funding
assistance. He stated that the Advisory Committee is charged with the responsibility
of reviewing applications and alloting funds allocated by Council to the various
organizations depending on the programs proposed to be funded. He noted that in an
effort to work with these institutions, the Arts Commission holds its meetings in various
locations to observe first hand the work of the various agencies/organizations, which
enables the Arts Commission to better envision the specific needs of the agencies
when they petition for funds. He explained that the application for funding through the
Agency Funding Advisory Committee will be revised in an effort to streamline the
process, because it is important to protect the interests of the City and for the City to
know how funds are used by the various agencies.
Mr. McConnel addressed the future of the Arts Commission, and called attention
to discussions with regard to the Arts Commission coming under the purview of the
City's Economic Development Department because art and public art is significantly an
economic development tool. He advised that in 1999, Virginia Tech completed a study
which showed that the arts, in a period of one year, contributed approximately $15
million to the Roanoke Valley.
Mr. McConnel advised that the Percent for Art Committee, as originally
organized, has ceased to exist because the funding mechanism has become
straightforward and simplified by the revised guidelines, and art installation and
selection will fall into the master plan concept.
He called attention to the following standing subcommittees of the Arts
Commission; Nominating, Agency Funding Advisory Committee, Public Arts Planning,
Library, Maintenance, and Public Information, and noted that the Arts Commission is
anxious to receive input from City Council and the citizenry in general.
As to the future of the Arts Commission, Mr. McConnel advised that the
Commission is currently in the research and planning stage of the Public Arts Plan~ and
it encourages intense public and Council involvement, which will involve approximately
an 18 to 24 month time frame. He stated that the Deputy Chief, Division of Cultural
Affairs, Arlington, Virginia, has been contacted for assistance, since the City of
Arlington has recently undertaken a large public arts plan, and the Deputy Chief will
meet with the Arts Commission to discuss Roanoke's establishment of a public arts
plan.
He advised that the Arts Commission views itself as facilitators with the desire
to infuse art in every aspect of the lives of Roanoke's citizens. The Chairman advised
that the Arts Commission would like to regularize funding, meet with the City Engineer
to understand multi-year projections, and initiate a program for long term maintenance
of the City's art collection.
Mr. Humphrey distributed copy of a map of the Seattle, Washington, area
depicting the locations of public art.
Mr. McConnel explained that in the year 2003, the arts master plan will not be in
place, but there will be opportunities for public art installations and the use of public
funds for this economic development tool; the Arts Commission proposes to use a
33
portion of the City's allocation to help fund the master plan; the Dorothy Gillespie mural
on the side of Kirk Avenue Antiques is in need of restoration; there is an opportunity for
a signature sculpture at the Roanoke Civic Center to coincide with certain renovations;
the Highland Park stage needs to be enhanced; and the Arts Commission has been
working with the Parks and Recreation Department in regard to public art along the
greenways. He called attention to the Seattle, Washington map that was previously
distributed that shows "earth works", which is envisioned by the Arts Commission as
art along Roanoke's greenways, rather than plant materials or flower beds which are
considered to be landscaping.
He reiterated the potential for a sculpture or some type of art intervention at the
Roanoke Civic Center, which is a public place that is seen by thousands of persons
annually. He called attention to the importance of building a collaborative relationship
with City Council, one in which the Arts Commission would develop all art procured by
the City and act as the City's agent, soliciting artists' ideas and engage in a selection
process, while keeping Council informed at the various stages as to what is taking
place and provide an opportunity for input at any time in the process, and contract with
artists to develop art works that are appropriate for specific Ioc/ations. He explained that
public art is site specific and the original Percent for Art Program in many cities ties art
to a specific location, which will occur in the City of Roanoke with the proposed arts
master plan.
Council Member Cutler inquired as to how the Arts Commission will prepare the
envisaged public art supplement to the new Comprehensive Plan (Vision 2001-2020),
process and timetable.
Mr. Humphrey responded that there is a time frame of about 18-24 months to
complete the public art plan for inclusion in the City's Comprehensive Plan; and the
Arts Commission encourages input by Council and the public; the plan is currently in
the research stage, there is a desire to infuse art throughout the City and to discourage
communities from vying against one another for public art, and the Arts Commission
proposes to hold public meetings to develop a consensus by citizens regarding public
art.
Mr. Cutler inquired if an inventory of potential sites would be prepared;
whereupon, Mr. Humphrey answered in the affirmative. Mr. McConnel stated that there
are obvious potential sites, particularly if one looks at the Vision Plan with the emphasis
on village centers. He cited the new art museum as a location for artistic
intervention, and noted that the Vision 2001-2020 Plan could be used as a stepping
stone.
34
Mr. Cutler referenced the Dr. Martin Luther King, Jr., memorial issue; whereupon,
Mr. McConnel advised that it should be left up to the citizenry to say where a certain
piece of art should or should not be located, because the recommendation of the Arts
Commission is to not stipulate meaning and design, but rather location and intent.
Mr. Humphrey called attention to discussions by the Arts Commission in regard
to using a portion of the Percent for Art funds for a matching neighborhood fund grant;
i.e.: if a neighborhood was desirous of creating a memorial for someone, they could
submit a proposal to the Arts Commission and request a matching fund grant.
The City Manager inquired if the Arts Commission was of the mind to use Percent
for Art monies to hire a consultant to create the master plan; whereupon, Mr. McConnel
advised that the Arts Commission would like to retain the services of a consultant with
expertise in designing public arts plans, and it would appear to be appropriate to use
a portion of the first allocation of funds for the purpose of funding or partially funding
the master plan, because it is just as important to lay the proper groundwork as it is to
purchase the art.
Mr. Cutler inquired as to how the Arts Commission proposes to proceed with the
probable opportunity to provide an outdoor sculpture at the Roanoke Civic Center
and/or at the new stadium/amphitheater. What does the Arts Commission envision the
role of City Council to be in the process?
Mr. McConnel responded that first the Arts Commission should submit a
recommendation to Council and if Council is of the opinion that it is a worthwhile
application of Percent for Art funds, the Arts Commission would begin to determine
how, where, and what kind of art should be selected, submit a recommendation to
Council, and a request for proposals would then be forwarded to the arts community.
Mr. Cutler inquired if the Arts Commission has considered revising the City grant
application guidelines for local charitable nonprofit organizations to allow those
organizations to request unrestricted operating support to fund core staffand overhead
expenses, as well as grants restricted to special projects?
Ms. Jennings responded that the Roanoke Arts Council has been engaged as the
monitoring agency for the City's grant money which is allocated to various
organizations; previously, organizations could apply for general operating support,
however, approximately five years ago, an emphasis was placed on programming,
therefore, applications were submitted for programming and not for general operating
support. She explained that many times, funds that are intended for general operating
support are dressed in the guise of a program, and it would be much easier if agencies
could state that the request is intended to be used for general operating support.
Vice-Mayor Harris stated that it is a policy decision that rests with City Council.
He explained that from the Council's vantage point, the agency was not being served
in a healthy way by allowing the agency to build operational capacity off of a year to
year funding source; Council was of the opinion that it could not guarantee that funding
would be in place for the future; and consequently, when funding was not available,
Council was faced with dealing with the problems of agencies that could not continue
to operate. He noted that the policy adjustment was made to try and facilitate
organizations to operate on a better footing while Council, through this mechanism,
tried to assist with special projects or programs. He advised that he did not disagree
on the premise that art organizations in today's environment need help, but Council
made the policy decision so as not to mislead organizations.
The Vice-Mayor called attention to the need for a s~gnature art piece at the
Roanoke Civic Center; and the need to create public art and public art space in the
neighborhoods, because so much of the City's public art is located in the core
downtown ama or some of the larger municipal facilities. He cited the intersection of
Main Street and Brandon Avenue as an ideal location for a piece of public art, and called
attention to gateways into Roanoke's neighborhoods or in locations where main
arteries intersect that have space for public art. He concurred in the statement that a
portion of the Public Arts Plan should be to broaden, geographically, those points of
influence where public art could be placed. He stated some of Roanoke's older
neighborhoods are approaching their Centennial and there should be opportunities to
discuss with neighborhood businesses or civic organizations the concept of becoming
a funding partner in creating a piece of art that would emphasis their centennial.
Council Member Bestpitch expressed concern with regard to restricting a large
portion of funds received by cultural service agencies to special projects because in
order to be meaningful, there should be a type of needs assessment or evaluation of the
most important issues, otherwise criteria and priorities will be made up, and even with
the competitive process, an evaluation will be made against unsubstantiated
methodologies in terms of how to rank the different requests. In summary, he stated
that the effectiveness of programs should be reviewed to identify ways to leverage
funding to help an agency perform its tasks and them should be mom discussion on
the issue in order for Council to reach a policy decision.
Vice-Mayor Harris suggested that the Arts Commission advise Council Member
Bestpitch, Chair, City Council's Budget and Planning Committee, if a policy decision by
Council is necessary.
Mr. Carder advised that it is much easier for the City to quantify and qualify
criteria that is program-based, rather than operations-based, because it is difficult to
weigh the good of one organization compared with another. As with all other Council-
Appointed committees, commissions, boards, and authorities, he stated that it is
important for the Arts Commission to work through the City Manager prior to
submitting recommendations to Council; whereupon, Mr. McConnel explained that the
Arts Commission works under and with the Economic Development Department
relative to the entire grant application process, the application is under review by the
Department of Management and Budget, and the Arts Commission submits its
recommendations through City staff to Council.
Council Member Carder suggested that the City's art collection be displayed in
neighborhoods, public schools, and the Higher Education Center, etc., thereby making
the collection more accessible to Roanoke's citizens. Mr. McConnel responded that art
is currently on display in the Municipal Building, the Courthouse, the Civic Center, and
the Library, and the City's art collection is large enough that pieces could be pulled for
a traveling art show throughout the City of Roanoke.
With reference to the location of public art pieces, Mayor Smith advised that
when he acquires a piece of art, he considem the specific item, the location for display
of the item, and funding issues. He stated that funding issues must be more structured
in the arts plan of a governmental body than that of an individual, but art happens with
ideas, and it is hoped that the City's art funds will not be totally depleted so that funds
will be available if the right piece of art comes along for a specific location.
Mr. McConnel advised that the Public Arts Plan will be updated annually, and as
opportunities come to the forefront, they can be utilized, thereby making the arts plan
more flexible.
37
Mr. Jordan called attention to situations where organizations appear before the
Agency Funding Advisory Committee for funds, and it is known that the money will be
used for operating expenses, but the organization has prepared a program to justify the
request, therefore, the organizations should be relieved of the burden of that
responsibility. He cited the Harrison Museum of African-American Culture as an
example of an organization that should not have to come before the Agency Funding
Advisory Committee, but should be a line item in the City's budget.
Ms. Wentworth advised that she is currently working on cataloging art owned by
the City, and expressed concern with regard to proper maintenance of the City's art
collection. She added that much of the art is not accessible to the public, and she
spoke in support of the purchase of more art for public buildings throughout the City.
With regard to funding organizations through the Agency Funding Advisory
Committee, Ms. Lunsford advised that there should be some middle ground, and rather
than requiring that funds be used for a program, there could be a requirement for
justification as to how the funds will be expended; .and speaking as a member of the
Agency Funding Advisory Committee, the funding process should not be so
complicated. She stated that she is working on the Public Arts Plan, and a pool of
names is being developed of persons in City government and in the neighborhoods
who might be called upon for input and assistance.
With reference to the issue of operating versus program funding for the various
agencies requesting funds through the Agency Funding Advisory Committee,
Ms. Jennings advised that when the switch was made to program funding, some
organizations pulled out of the cultural services funding category and went into line
item funding within the City's budget,-such as Center in the Square and Virginia
Amateur Sports. She stated that this presents an inequitable situation when some
organizations are treated as line items in the budget and receive operational funds,
while others are trying to come up with programs, therefore, the inequity should be
addressed.
Dr. Eastburn expressed concern with the role of the Arts Commission as an
advocate, and explained that organizations have lost their direct contact with City
Council. He called attention to the need to develop a mechanism in which the Arts
Commission can filter complaints and concerns of various organizations and relate
those concerns to City Council, as opposed to the organizations coming directly to City
Council.
Mr. Humphrey stated that the Arts Commission is composed of well-qualified
individuals who ars trying to be fiscally responsible stewards of art in the City of
Roanoke, with the goal of developing a better art collection, maintaining the collection,
and supporting cultural organizations in the City of Roanoke. He stated that citizens
and the City as a whole benefit from having an art collection and cultural organizations,
all of which bring more economic development to the area.
There being no further business to be discussed, at 6:35 p.m., the Mayor
declared the City Council meeting in recess and Council reconvened in Closed Session
in the Council's Conference Room, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke.
At 7:00 p.m., on Monday, November 18, 2002, the City Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder, M. Rupert
Cutler, C. Nelson Harris, and Mayor Ralph K. Smith .................................... 5.
ABSENT: Council Members Alfred T. Dowe, Jr., and Linda F. Wyatt .......... -2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk.
The invocation was delivered by Council Member Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Smith.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, November 18, 2002, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of the Western Virginia Foundation for the Arts and Sciences, that
a portion of Shenandoah Avenue, N. E., lying adjacent to parcels of land bearing Official
Tax Nos. 3013603 and 3013604, be permanently vacated, discontinued and closed, the
matter was befors the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 1, 2002 and Friday, November 8, 2002.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the petitioner requests
the portion of right-of way on Shenandoah Avenue to add to its site for the
redevelopment of Official Tax Nos. 3013603 and 3013604; the two parcels of land house
the former Norfolk and Western Passenger Station; and the petitioner plans to
rehabilitate the structure to accommodate a visitors bureau and museum, was before
the Council.
The City Planning Commission recommended that Council approve the request,
subject certain conditions.
Stephen W. Lemon, Attorney, appeared before Council in support of the request
of his client, t
Mr. Carder offered the following ordinance.
(#36140-111802) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 64, Page 530.)
Mr. Carder moved the adoption of Ordinance No. 36140-111802. The motion was
seconded by Mr. Bestpitch.
The Mayor inquired if there were persons present who would like to be heard in
connection with the matter. There being none, he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36140-111802 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, and Mayor Smith-m--5.
NAYS: None ............................................................................... -0.
(Council Members Dowe and Wyatt were absent.)
40
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 18, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Michael A. Wells that the rear 25 feet x 50 feet portion of Official Tax No.
2761421 be rezoned from RS-3, Residential Single Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner; and that
conditions set forth in Ordinance No. 32294-121994 for property located at the corner
of Virginia Avenue and Westside Boulevard, N. W., designated as Official Tax No.
2761409, be repealed and replaced with new conditions, the matterwas before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 1, 2002 and Friday, November 8, 2002.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that sole use of the subject
property to be rezoned shall be an automobile cleaning facility, was before Council.
It was further advised that zoning of most of Virginia Avenue is RS-3, Residential
Single Family District; the southeastern corner of Virginia Avenue and Westside
Boulevard is zoned C-'I, Office District, with conditions (rezoned in 1989); properties
on Melrose Avenue are zoned C-2, General Commercial District; land uses reflect the
zoning pattern; the land use along Virginia Avenue is primarily residential; land use of
properties facing Melrose Avenue is commercial; the property is not an appropriate area
for commercial expansion because of its residential nature; the property is not located
in an identifiable commercial center; though the property is adjacent to strip commercial
development, it demarcates the change between residential and commercial uses; the
Melrose Avenue corridor has an abundance of commercially-zoned property that is
currently vacant; according to real estate records, 34 properties are both
vacantJunderutilized and zoned C-2 within one-half mile of the property; eight such
properties are located within one mile of the site; and rather than encourage
encroachment into an established residential area, a majority of the City Planning
Commission believes that existing commercially-zoned property is available and should
be occupied before expansion of the commercial district is considered.
The City Planning Commission recommended that Council deny the request,
advising that the proposed rezoning is not in accordance with Vision 2001-2020; and
there are numerous other vacantJunderutilized properties in the immediate area that ara
currently zoned C-2.
4]
Mr. Carder moved that the following ordinance be placed upon its first reading:.
(#36141) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979),
as amended, and Sheet No. 276, Sectional 1976 Zone Map, City of Roanoke, in order to
amend certain conditions presently binding upon certain property bearing Official Tax
No. 2761409, previously conditionally rezoned C-2, General Commercial District, by the
adoption of Ordinance No. 32294-121994, and to rezone a portion of property bearing
Official Tax No. 276142'1 from RS-3, Residential Single Family District, to C-2, General
Commercial District, subject to certain conditions.
(For full text of Ordinance, see Ordinance Book No. 64, Page 534.)
The motion was seconded by Mr. Cutler.
RoyV. Creasy, Attorney, appeared before Council in support of the request of his
client. He advised that Mr. Wells owns two parcels of land on Virginia Avenue, and in
1994 the rear portion of one of the lots, 50 feet wide, was re~oned which enabled his
client to construct a facility for Vehicle cleaning and detailingJ He stated that Mr. Wells
is now requesting another 50 foot extension of adjacent land which would permit him
to construct a building to store vehicles in inclement weather and would enable him to
conduct his business in a more efficient and productive manner. He called attention to
proffers that address screening of the property and hours of operation so as not to
unreasonably interfere with the neighborhood. On behalf of his client, he asked that
CoUncil approve the request.
The Mayor inquired if there were persons who would like to be heard in
connection with the matter.
Ms. Betty McCormick, 3826 Virginia Avenue, N. W., advised that the car washing
establishment is too close to the intersection of Melrose Avenue and Westside
Boulevard, and called attention to the potential of a traffic accident when vehicles on
Melrose Avenue are stopped so that care may enter and exit Mr. Wells' facility. She
stated that Mr. Wells parks vehicles throughout the neighborhood, there is inadequate
drainage, and construction work takes place around the facility, but there are no visible
signs of a building permit. She called attention to the City's water shortage and the
availability of property in the area that is currently zoned for such a facility. She invited
the Members of Council to her home to see firsthand what she is forced to look at on
a daily basis. She advised that residents of the area are not against Mr. Wells, but they
are against the expansion of his car washing business into their backyards.
42
Mr. Mike Shepherd, 3829 Virginia Avenue, N. W., expressed opposition to the
request. He advised that Mr. Wells has been trying to rezone his residential property for
business purposes for quite some time in an effort to expand his business, and by
further rezoning of the property, the City is allowing Mr. Wells to infringe on the rights
of his neighbors and the community overall. He called attention to instances when
Mr. Wells has violated the City's water restrictions by washing his personal vehicles.
He advised that the City Planning Commission voted to deny the request and asked that
Council take the same action.
Mr. David Mitchell, 3910 Virginia Avenue, N. W., advised that his home is located
next door to Mr. Wells' establishment; houses in the area are built on solid shell and if
further construction is allowed, he is concerned that the shell will shift, thus causing
the foundation of his house to shift. He expressed concern with regard to Mr. Wells'
business and whether it will benefit the neighborhood in any way.
Mr. Daniel Hale, 4425 Aleva Street, N. W., spoke in support of the request of
Mr. Wells and advised that all complaints have been addressed. He stated that
Mr. Wells has tried to improve and to invest in the neighborhood in various ways and
to conduct his business in a forth right manner. Therefore, he requested that Council
vote in support of the request of Mr. Wells to expand his business.
Mr. Fred Galloway, 3402 Kershaw Road, N. W., advised that Mr. Wells needs to
expand his business, but he cannot afford to rent another building that is appropriately
zoned. He stated that too many buildings in the City of Roanoke have already been
boarded up, therefore, he appeared before Council on behalf of Mr. Wells to request that
he be permitted to increase the size of his building, in order to conduct his business in
a more efficient manner.
Mr. Robert Gravely, 617 Hanover Avenue, N. W., spoke on behalf of the request
of Mr. Wells. He stated that each time a person of color tries to make improvements
within the community, there is some type of adverse reaction by the community; and
each time they try to do something pertaining to their culture, or to their business, or
simply to better themselves, they come up against obstacles within the community, or
within the system itself.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., spoke in support of the request of
Mr. Wells. She advised that Mr. Wells' petition to expand his car washing business
represents economic development, which is always encouraged and supported by City
43
Council and City staff. Also, she added that Mr. Wells pays taxes to the City of Roanoke
and he will pay even more taxes if he is allowed to expand the size of his business.
With reference to a previous complaint involving Melrose Avenue traffic, she advised
that Mr. Wells' business is located on the west side of Melrose Avenue and traffic
coming from Melrose Avenue would enter on the east side of the street. She stated that
Mr. Wells proposed improvements do not infringe on the residential community
because at least three businesses currently operate in the area in addition to Mr. Wells
establishment. She asked that Council view the matter from an economic development
standpoint and for the betterment of the City of Roanoke and approve the request.
Ms. Brenda Hale, 3595 Parkwood Drive, S. W., spoke in support of the request of
Mr. Wells inasmuch as he is a minority entrepreneur who has accomplished a great
deal. She advised that Council has a responsibility to represent persons from over 70
nations who reside in the Roanoke community; the African-American community has
a lot of history; Mr. Wells is changing and evolving in his business which has been well
documented over the years, and his growth and development should not be stifled as
a minority entrepreneur. She stated that Roanoke is a beautiful city and its citizens
want to move forward, but there is bias in the City of Roanol~e which can be changed
if all citizens work together to enable the Star City to provide a united environment. She
asked that Council exercise its fiduciary responsibilities this evening, and, in the future,
it is hoped that more minority business owners will come forth with the knowledge that
they can be successful as a minority businessman, businesswoman, or entrepreneur
in the City of Roanoke.
There being no further speakers, the Mayor declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36134 was adopted, on its
first reading, by the following vote:
AYES: Council Members Carder, Cutler, Harris, and Mayor Smith ........... --4.
NAYS: Council Member Bestpitch ...................................
(Council Members Dowe and Wyatt were absent.)
BUILDINGS/BUILDING DEPARTMENT-DONATIONS/CONTRIBUTIONS-CITY
PROPERTY: The City Manager submitted a communication advising that Robert E.
Zimmerman, owner of property located at 351 Salem Avenue, S. W., has offered to
44
donate to the City a parcel of land containing approximately .210 acre of land, which
property is identified as Official Tax No. 1010106, and is located adjacent to a City-
owned parcel of land that is currently utilized as a satellite office and parking for City
vehicles. She further advised that the building on the property was recently destroyed
by fire, leaving the assessed value of the land at $47,000.00; and the City intends to
demolish the building after the property is conveyed.
The City Manager recommended that she be authorized to accept donation of the
above referenced property, subject to satisfactory environmental site inspection.
Mr. Carder offered the following ordinance:
(#36142-111802) AN ORDINANCE authoring acceptance of the donation of a
parcel of land by Robert E. Zimmerman,
(For full text of Ordinance, see Ordinance Book No. 66, Page 533.)
Mr. Carder moved the adoption of Ordinance No. 36142-111802. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, and Mayor Smith .... 5.
NAYS: None ............................................................................... -0.
(Council Members Dowe and Wyatt were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
POLICE DEPARTMENT-TRAFFIC-COMPLAINTS-REFUSE COLLECTION-
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY- NEWSPAPERS-
DOWNTOWN NORTH: Ms. Helen E. Davis, 35 Patton Avenue, N. E., concurred in earlier
remarks presented by Mr. E. Duane Howard with regard to a memorial for fallen law
enforcement officers (agenda item 6.a.3). With regard to enacting budget cuts, she
requested that consideration be given to the cost of publishing the Roanoke City
Magazine versus the cost of including a City of Roanoke information insert in
45
The Roanoke Times. She referred to agenda item 6.a.4 which was approved by Council
at the 2:00 p.m. session, in regard to the use of competitive negotiation as the method
to secure vendors to engage a company to develop City-owned property along
Gainsboro Road, and called attention to a past commitment of the City administration
that the three Gainsboro neighborhood organizations would be notified as to any
actions proposed by the City for the Gainsboro community; however, residents were
not aware of the above referenced agenda item. She advised that Gilmer Avenue, N. W.,
is a narrow street and called attention to the potential of traffic accidents due to large
refuse collection vehicles, which also cause traffic to back up while the one-arm bandit
empties trash containers. She stated that refuse is not being collected at an acceptable
level in northwest Roanoke. She requested information on costs incurred by the City
of Roanoke for consulting contracts.
COMPLAINTS-NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING:
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., referred to action taken by Council earlier
in the meeting regarding the property on Gainsboro Road (agenda item 6.a.4). She
advised that it was stated that residents of Gainsboro a.r~ interested in housing;
however, during the Comprehensive Plan meeting, resi(lents of the Gainsboro
community emphasized the need for infill housing, as opposed to a new housing
complex, to complete vacant lots throughout the neighborhood. She requested that the
Presidents of the three neighborhood organizations in Gainsboro be adequately and
timely informed when the real estate developer is selected by the City, and that the real
estate developer meet with residents of Gainsboro. She suggested that the Roanoke
Neighborhood Development Corporation be contacted to determine its interest in
developing the land.
SIDEWALK/CURB AND GUTTER-BUDGET-COMPLAINTS-TAXES-
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: Mr. Robert Gravely, 617
Hanover Avenue, N. W., expressed concern with regard to the Gainsboro community,
and questioned actions in regard to constructing an $80,000.00 house in the 1100 block
of Gilmer Avenue, N. W., when the average home costs in the range of $32,000.00 -
$40,000.00. He suggested that the area be placed in a tax bracket so as to fit the needs
of the citizens. He called attention to the lack of sidewalks, and other amenities in the
area, and advised that the needs of the citizens of the Gainsboro Community should be
kept in mind by City Planners.
ACTS OF ACKNOWLEDGMENT-CITY MANAGER-CITY COUNCIL-HOSPITALS:
Mr. Chris Craft, 1501 East Gate Avenue, N. E., expressed appreciation for the "Shining
Star" award which was presented earlier in the meeting to the Roanoke Valley Mopar
46
Club, in connection with fund raising efforts for St. Jude's Hospital. He commended the
Members of Council and the City Manager on their accomplishments on behalf of the
citizens of the City of Roanoke.
At 7:45 p.m. the meeting was declared in recess to be reconvened in Closed
Session.
At 8:20 p.m., the City Council meeting reconvened in the City Council Chamber,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Smith presiding and all Members of the Council in attendance, with the exception
of Council Members Dowe and Wyatt.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler moved
that each Member of City Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from open meeting requirements
under the Virginia Freedom of Information Act; and (2) only such public business
matters as were identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was seconded by
Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Harris, and Mayor Smith 5.
NAYS: None ....................................................... --0.
(Council Members Dowe and Wyatt were absent.)
COMMITTEES-JUVENILE CORRECTIONAL FACILITIES: The Mayor advised that
the terms of office of Jesse A. Hall and Glenn D. Radcliffe as members of the Roanoke
Valley Juvenile Detention Center Commission expired on June 30, 2002, and called for
nominations to fill the vacancies.
Mr. Bestpitch placed in nomination the names of Jesse A. Hall and Glenn D,
Radcliffe.
There being no further nominations, Messrs. Hall and Radcliffe were reappointed
as members of the Roanoke Valley Juvenile Detention Center Commission for terms
ending June 30, 2006, by the following vote.
47
FOR MESSRS. HALL AND RADCLIFFE: Council Members Bestpitch, Carder,
Cutler, Harris, and Mayor Smith ............................................................... 5.
(Council Members Dowe and Wyatt were absent.)
POLICE DEPARTMENT-COMMITTEES: The Mayor advised that the term of office
of A. L. Gaskins as a member of the Regional Policy Board, Alcohol Safety Action
Program, expired on June 30, 2002, and called for nominations to fill the vacancy.
Mr. Bestpitch placed in nomination the name of A. L. Gaskins.
There being no further nominations, Mr. Gaskins was reappointed as a member
of the Regional Policy Board, Alcohol Safety Action Program, for a term ending June 30,
2004, by the following vote:
FOR MR. GASKINS: Council Members Bestpitch, Carder, Cutler, Harris,
and Mayor Smith ................................................................................. 5.
/
(Council Members Dowe and Wyatt were absent.)
OATHS OF OFFICE-COMMI~-FEES-ROANOKE VALLEY RESOURCE AUTHORITY:
The Mayor advised that the term of office of Robert K. Bengtson as a member of the
Roanoke Valley Resource Authority will expire on December 31, 2002, and called for
nominations to fill the vacancy.
Mr. Bestpitch placed in nomination the name of Robert K. Bengtson.
There being no further nominations, Mr. Bengtson was reappointed as a member
of the Roanoke Valley Resource Authority, for a term ending December 31,2006, by the
following vote:
FOR MR. BENGTSON: Council Members Bestpitch, Carder, Cutler, Harris,
and Mayor Smith ...................................................................................5.
(Council Members Dowe and Wyatt were absent.)
48
There being no further business, the Mayor declared the meeting adjourned at
8:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
49
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE. S.W.. ROOM 452
ROANOKE, VIRGINIA 24011- ] 594
TELEPHONE: (540) 853 2444
FAX: (540) 853-1145
Januaw 6,2003
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
~RS~lp~h K~ncerely'
Mayor
RKS:sm
N:/cksml/Agenda.02/Closed Session on VacancJes.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #60-104
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartrnan
Assistant City Clerk
Darlene L Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
The proposed Budget Study calendar for fiscal year 2003-04, was before the Council of
the City of Roanoke at a regular meeting which was held on Monday, January 6, 2003.
On motion, duly seconded and unanimously adopted, Council concurred in the proposed
schedule.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Willard N. Claytor, Director, Real Estate Valuation
Troy A. Harmon, Municipal Auditor
Barry L. Key, Director, Office of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board
H:~Agenda.03~January 6, 2003 correspondence.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Budget Study Calendar
Forwarded for your approval is the budget study calendar for Fiscal Year 2004
budget.
Respectfullysubmitted,
Darlene L. Burcham
City Manager
DLB:afs
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Date
April 14-18, 2003
April 18, 2003
April 18, 2003
April 28, 2003
May 7-9, 2003
May 12, 2003
CALENDAR OF EVENTS
FOR BUDGET PREPARATION ACTIVITIES
FISCAL YEAR 2003-2004
Budget Preparation Activities
City Manager briefs City Council on Recommended budget.
Recommended budget document delivered to City Council
members.
Advertisements of public hearings on recommended budget and
tax rates appear in newspapers.
Public hearings on recommended budget and tax rates.
** Requires special meeting of City Council
City Council budget study work sessions.
City Council adopts General Fund, School Fund, Proprietary Fund
budgets and an Update to the HUD Consolidated Plan and
approves an annual appropriation ordinance.
** Requires special meeting of City Council
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Surplus City-owned
Property Tax Nos. 2011718,
2021789, 2021788
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required
to hold a public hearing on the proposed conveyance of property rights. This is to
request that a public hearing be advertised on the above matter for Council's
regular meeting to be held on Tuesday, January 21, 2003. A full report will be
included in the January 21,2003, agenda material for your consideration.
Respectfully submitted,
City Manager
DLB/SEF
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
AVENUE
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, VLrginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request to Schedule a Public Hearing to
Consider the Lease of the Jefferson Gym
The Young Men's Christian Association of Roanoke, Virginia (YMCA) currently leases the Jefferson
High School Gymnasium. The lease agreement expires January 18, 2003. The YMCA has
expressed an interest in continuing this lease agreement. The feasibility of a new lease agreement or
possibly a transfer of title is currently being negotiated. To facilitate time for negotiation, the YMCA
has requested an extension agreement of the current lease for six (6) months.
Recommended Action:
Authorize the scheduling and advertising of this matter for public hearing on your January 21, 2003
agenda.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:slm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Department of Management and Budget
Wanda Reed, Acting Building Services Manager
Dana Long, Manager of Billings and Collections
Scott L. Motley, Economic Development Specialist
CM02-00290
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
JanuaW 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease of Commonwealth Building
The United States General Services Administration (GSA) currently leases space within the
Commonwealth Building, which is owned by the City. GSA uses the second floor of the building for
the Federal Bankruptcy Court and its affiliated offices. The current lease expires January 31, 2003.
The GSA is interested in extending this lease of this space for one year, with the same terms as the
current lease. The current lease rate is $6.50 per square foot plus $3.97 per square foot for operating
costs, increased annually based on Consumer Price Index 1982 - 1984 = 100, with an annual rent
amount of $130,007.76.
Recommended Action:
Authorize the scheduling and advertising of this matter for public hearing on your January 21,2003
agenda.
Respectfully submitted,
Darlene L. BurL'iff-am
City Manager
DLB:slm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Department of Management and Budget
Wanda Reed, Acting Building Services Manager
Dana Long, Manager of Billings and Collections
Scott L. Motley, Economic Development Specialist
CM02-00283
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Counc I Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Vacation of Sewer & Drainage Easements
Wildwood Road, SW - Tax No. 1070605
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on the proposed vacation of property rights. This is to request that a public hearing be
advertised on the above matter for Council's re~,ular m--,*~.--, .A ,._ ~. ......
· ~ ~,,,,~ ,u uu ~e~a on/uesaay, January 21
2003. A full report will be included in the January 21,2003, agenda mater al for your consideration.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/SEF
CZ
Mary F. Parker, City Clerk
William M. Hackworth, City Attomey
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #15-110-305
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Vincent Copenhaver, Secretary
Roanoke Valley Juvenile Detention
Center Commission
40 East Court Street
Rocky Mount, Virginia 24151
Dear Mr. Copenhaver:
This is to advise you that Jesse A. Hall has qualified as a member of the Roanoke Valley
Juvenile Detention Center Commission, for a term ending June 30, 2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03~January 6, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Valley Juvenile Detention Center Commission, for a term
ending June 30, 2006, according to the best of my ability.
Subscribed and sworn to before me this ~ 7 day of ~-.,~-.~,.,~_~002.
ARTHUR B. CRUSH, III, CLERK
,~TYCLERK
H:~Agenda.02\November 18, 2002.Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk(~ci.roanoke.va. us
January 14, 2003
File #15-110-242
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clcrk
James T. Phipps, Secretary
Court Community Corrections Program
Regional Criminal Justice Board
City of Salem, Court Community Corrections
516 East Main Street
Salem, Virginia 24153
Dear Mr. Phipps:
This is to advise you that the Honorable John B. Ferguson and the Honorable Julian H.
Raney have qualified as members of the Court Community Corrections Program Regional
Criminal Justice Board, for terms ending June 30, 2005.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:V~,genda,O3\January 6, 2003 correspondence,wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John B. Ferguson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Court Community Corrections Program Regional
Criminal Justice Board, for a term ending June 30, 2005, according to the best of my
ability.
Subscribed and sworn to before me this /~ day of x~J2E~-~2.
ARTHUR B. CRUSH, III, CLERK
N:\CKMH%Agenda.02\December 2, 2002.Oaths.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Julian H. Raney, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Court Community Corrections Program Regional Criminal Justice
Board, for a term ending June 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this/~'~ay of ~'-'~ 2002.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
N:\CKMHl~Agenda.02\December 2, 2002.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14,2003
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #15-110-488
Stephen S. Niamke, Neighborhood Partnership Coordinator
Roanoke Neighborhood Partnership Steering Committee
Roanoke, Virginia
Dear Mr. Niamke:
This is to advise you that Carl D. Cooper has qualified as a member of the Roanoke
Neighborhood Partnership Steering Committee, for a term ending November 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03~January 6, 2003 correspondence.wpd
Oath or Affirmation of Office
P3:13
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carl D. Cooper, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term
ending November 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this J -7 day of
ARTHUR B. CRUSH, III, CLERK
,'D~fiaC~'Y CL E RK
H:~Agenda.02\December 2, 2002.Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~¢i.roanok¢.va.us
January 14, 2003
File #5-15-110-536
STEPHANIE M. MOON
Deputy City Clerk
SHEIL~ N. HARTMAN
Assistant City Clerk
James T. Phipps, Recording Secretary
Regional Policy Board, Alcohol Safety Action Program
City of Salem, Court Community Corrections
516 East Main Street
Salem, Virginia 24153
Dear Mr. Phipps:
This is to advise you that A. L. Gaskins has qualified as a member of the Regional Policy
Board, Alcohol Safety Action Program, for a term ending June 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda,03'tJanuary 6, 2003 correspondence,wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, A. L. Gaskins, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Regional Policy Board, Alcohol Safety Action Program, for a term
ending June 30, 2004, according to the best of my ability.
Subscribed and sworn to before me this/,~ day of
ARTHUR B. CRUSH, III, CLERK
, DL~Im~I'Y CLERK
H;~Agenda.02\November 18, 2002.Oaths.wpd
CIT? OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #15-110-202
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Kenneth S. Cronin, Secretary
Human Services Committee
Roanoke, Virginia
Dear Mr. Cronin:
This is to advise you that Alma L. Lee has qualified as a member of the Personnel and
Employment Practices Commission, for a term ending June 30, 2005.
/~,.~ &~.~ :~, ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03~January 6, 2003 correspondence.wpd
CITY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Alma L. Lee, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Personnel and Employment Practices Commission, for a term ending
June 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this ,,~r~y of .~__ 2003.
ARTHUR B. CRUSH, III, CLERK
B / ~ EPUTY CLERK
N:\CKMHl~Agenda,02\November 4, 2002.Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: {540) 853-2541
Fox: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
January 14, 2003
File #15-110-202
STEpHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
S. James Sikkema, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Mr. Sikkema:
This is to advise you that Robert Williams, Jr., has qualified as a member of the Blue Ridge
Behavioral Healthcare, Board of Directors, for a term ending December 31,2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~.genda.03'Oanuary 6, 2003 correspondence.wpd
'02 ~016 P1:36
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Williams, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Blue Ridge Behavioral Healthcare Board of
Directors, for a term ending December 31,2005, according to the best of my ability.
Subscribed and sworn to before me this,,/~P day of~2-'~-Z¢( 2002.
ARTHUR B. CRUSH, Ill, CLERK
,I~UTYCLERK
N:\CKMHl~Agenda.02\December 2, 2002.Oaths.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease of City Market Building
The Lease of the City Market Building between the City of Roanoke and Downtown
Associates, LP expired December 31, 2002. The City of Roanoke requested proposals for a
new lessee to lease and manage the City Market Building with RFP #02-11-02 - Operational
Management for the Historic City Market Building. The City of Roanoke received four
responses to this RFP and is prepared to consider a new lease agreement for the City
Market Building.
Recommended Action:
Authorize the scheduling and advertising of this matter for public hearing on your January 21,
2003 agenda.
DLB:slm
C:
R .e~, pectfully s.~bmitted,
~,-~ ,~, ~,-~
Darlene L. B~cham
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Department of Management and Budget
Wanda Reed, Acting Building Services Manager
Dana Long, Manager of Billings and Collections
Scott L. Motley, Economic Development Specialist
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Januaw 14,2003
File #60-178-236-304
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36188-010603 authorizing the appropriate City
officials to amend the 2002-2003 Consolidated Plan Annual Update regarding the World
Changers project, including submission of necessary documents to the U.S. Depadment
of Housing and Urban Development, and to enter into a 2002-2003 Community
Development Block Grant Subgrant Agreement with the Blue Ridge Housing Development
Corp., Inc., regarding the World Changers project, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attach ment
pc:
Alvin Nash, President, Blue Ridge Housing Development Corp., Inc., 510 11th
Street, N. W., Roanoke, Virginia 24017
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Frank E. Baratta, Budget Team Leader
Alicia F. Stone, Budget Administrator
H:~Agenda 03~January 61 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of January, 2003.
No. 36188-010603.
A RESOLUTION authorizing the appropriate City officials to amend the 2002-2003
Consolidated Plan Annual Update regarding the World Changers project, including submission
of necessary documents to the U.S. Department of Housing and Urban Development (HUD), and
to enter into a 2002-2003 Community Development Block Grant (CDBG) Subgrant Agreement
with the Blue Ridge Housing Development Corporation, Inc., regarding the World Changers
project, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that, as more particularly set
forth in the City Manager's letter dated January 6, 2003:
1. The City Manager is hereby authorized to amend the 2002-2003 Consolidated
Plan Annual Update regarding the World Changers project, including submission of necessary
documents to HUD; and
2. The City Manager and City Clerk are hereby author/zed to execute and attest,
respectively, on behalf of the City, a 2002-2003 CDBG Subgrant Agreement with the Blue Ridge
Housing Development Corporation, Inc., regarding the World Changers project, such agreement
to be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H:\MEASURES\r-conplanchangers.l.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #60-178-236-304
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36187-010603 amending and reordaining certain
sections of the 2002-2003 Grant Fund, to provide for appropriation of funds, in connection
with amendment of the 2002-2003 Consolidated Plan Annual Update and execution of a
CDBG Agreement with Blue Ridge Housing Development Corp., Inc.; and dispensing with
the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
Frank E. Baratta, Budget Team Leader
Alicia F. Stone, Budget Administrator
HSAgenda.03~January 6, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2003.
No. 36187-010603.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant
Fund, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Community Development Block Grant FY03
Housing FY2003 (1) ...................................................................................
Community Development Block Grant FY02
Housing FY2002 (2) ...................................................................................
$2,756,264
1,157,763
3,609,317
509,376
Revenues
Community Development Block Grant FY03 (3-7) ....................................... $2,756,264
Community Development Block Grant FY02 (8-12) ..................................... 3,609,317
1) World Changers FY03 Funds
2) World Changers FY02 Funds
3) Miscellaneous Program Income
4) Home Ownership Assistance
5) KDL Investments Loan
Repayment
6) Hotel Roanoke Section 108
Loan Repayment
7) Rental Rehabilitation
Repayment
8) Parking Lot Income
9) Other Program Income-RRHA
10) Demolitions
11) Home Ownership Assistance
12) Rental Rehabilitation
Repayment
(035-G03-0320-5391) $ 75,230
(035-G02-0220-5390) 34,770
(035-G03-0300-2205) 1,375
(035-G03-0300-2222) 2,813
(035-G03-0300-2232) 27,076
(035-G03-0300-2234) 5,849
(035-G03-0300-2240) 38,117
(035-G02-0200-2202) 7,400
(035-G02-0200-2203) 1,806
(035-G02-0200-2204) 8,034
(035-G02-0200-2222) 3,260
(035-G02-0200-2240) 14,270
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
JanuaW 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of Council:
Subject:
Amend 2002-03 Consolidated
Plan Annual Update and Execute
a CDBG Agreement with Blue
Ridge Housing Development
Corporation, Inc.
Background:
World Changers is a volunteer organization that brings together youth and adults from
throughout the Nation to participate in housing and related community service projects.
Some months ago the City and World Changers began discussions of a project to repair
30 or more homes in the southeast and other areas of the City during July 2003. World
Changers would provide the youth workers and adult supervision for painting, roofing,
and other rehabilitation; the City would provide funding for materials and other support,
including housing the youth and adults at a school facility for the week they are here.
The City and World Changers have designed a project for the week of July 12 to 19,
2003. Uncommitted current-year Community Development Block Grant (CDBG) funds
are to be used for the materials costs and need to be in place prior to July. There are
also numerous other preliminary activities to be supported by CDBG funds that must be
undertaken prior to the arrival of the World Changers group. Thus, the project must be
added to the City's 2002-03 Annual Update to the Consolidated Plan, requiring a 30-day
The Honorable Mayorand Members of Council
January 6,2003
Page 2
public review before implementation. A legal notice appeared in the Roanoke Times on
November 29, 2002, to begin the public comment period, which ended December 30,
2002. No objections to the project were received.
Considerations:
The preliminary activities to be undertaken prior to arrival of the World Changers group
are extensive and critical to the success of the project. These include identifying homes
and determining homeowner eligibility, preparing work write-ups, assessing and treating
affected lead-based paint, securing necessary rehabilitation materials, coordinating with
World Changers, and many other details. The City has chosen Blue Ridge Housing
Development Corporation Inc. (BRHDC) to be the overall program administrator to
perform these functions. A subgrant agreement with BRHDC, similar in form and
content to the attachment to this Council Letter, will be needed to outline the various
provisions. The $110,000 in CDBG funds needed for the agreement is being
appropriated from additional program income that has been received in excess of
current revenue estimates. Housing arrangements for the World Changers youth and
adults are being finalized by the City's Youth Planner directly with the Roanoke City
Schools and should be completed shortly.
Recommended Actions:
1. Authorize the City Manager to amend the 2002-03 Annual Update to add the World
Changers project.
2. Authorize the City Manager to execute a CDBG Subgrant Agreement with Blue
Ridge Housing Development Corporation, Inc., similar in form and content to the
attachment to this Council Letter, and approved as to form by the City Attorney.
3. a. Increase the revenue estimates in the following revenue accounts:
Parking Lot Income
Other Program Income-RRHA
Demolitions
Home Ownership Assistance
Rental Rehabilitation
Miscellaneous Program Income
Home Ownership Assistance
KDL Investments Loan
Hotel Roanoke Section 108 Loan
Rental Rehabilitation
035-G02-0200-2202
035-G02-0200-2203
035-G02-0200-2204
035-G02-0200-2222
035-G02-0200-2240
035-G03-0300-2205
035-G03-0300-2222
035-G03-0300-2232
035-G03-0300-2234
035-G03-0300-2240
by $7,40O.OO
by $1,806.00
by $8,034.00
by $3,260.OO
by $14,270.00
by $1,375.00
by $2,813.00
by $27,076.00
by $5,849.00
by $38,117.00
The Honorable Mayorand Members ~ Council
January 6,2003
Page 3
b. Appropriate the funds listed in 3.a. to the following expenditure accounts:
World Changers FY02 Funds
World Changers FY03 Funds
035-G02-0220-5390
035-G03-0320-5391
$34,770.00
$75,230.00
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:fb
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Alicia F. Stone, Budget Administrator
Frank E. Baratta, Budget Team Leader
CM02-00281
AGREEMENT
This agreement is made and entered into this
the following parties:
day of January, 2003, by and between
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Blue Ridge Housing
Development Corporation, Inc.
510 11th Street, N.W.
Roanoke, Virginia 24017
WITNESSETH
WHEREAS, by Resolution No. 35848-051302, Roanoke City Council approved the 2002-
2003 Annual Update to the Consolidated Plan for the Community Development Block
Grant (CDBG) program and by Ordinance No. 35914-061702 appropriated funds therefor;
and
WHEREAS, by Resolution No. XXXXX-010603, adopted January 6, 2003, Roanoke City
Council approved an amendment to the 2002-2003 Annual Update to the Consolidated
Plan, which added a housing repair program to be administered by the Subgrantee in
coordination with World Changers and Habitat for Humanity in the Roanoke Valley; and
WHEREAS, by Resolution No. XXXXX-010603, adopted January 6, 2003, Roanoke City
Council approved the execution of a subgrant agreement between the Grantee and the
Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
General -- The project to be undertaken by the Subgrantee under this
Agreement shall be known as "World Changers," and shall have as its purpose
the rehabilitation of singe-family housing. Through CDBG funding provided by
the Grantee, the Subgrantee will coordinate the rehabilitation of approximately
forty (40) homes located in the Southeast and/or other areas of the City of
Roanoke. In addition, BRHDC may coordinate community service projects
such as block litter clean-ups, gateway beautification, planting trees or
shrubbery in the areas of property rehabilitation. All homes assisted with
CDBG funds under this Agreement shall be the principal residences of "eligible
homeowners," as described in section 1 .b. below. Further, housing activities
shall be conducted in a manner consistent with the due diligence, budget
Page 1 of 22 Pages
narrative and memoranda of understanding between the Subgrantee and
World Changers and with Habitat for Humanity in the Roanoke Valley, which
are attached to this Agreement.
Eliqible Homeowners -- For the purposes of this Agreement, an "eligible
homeowner" shall mean a family whose income, adjusted for family size, does
not exceed 80% of the area median income established by HUD and in effect
at the time the family applies for assistance. In addition, the home for which
the family is applying for assistance must be the family's principal residence.
The Subgrantee shall prepare, and retain with records of the project,
documentation of its determination of each eligible family's size and income,
including the name, age, and the soumes and estimated amount of income
anticipated for the succeeding twelve months for each individual related by
birth, marriage or adoption living in the same household at the time of the
determination.
Allowable Expenditures -- Funds provided by the Grantee under this
Agreement shall be used by the Subgrantee solely for the costs associated
with the coordinate the rehabilitate/construct a total of thirty (30) homes
concentrated in the southeast and northwest quadrants of the City of Roanoke.
Except as indicated below, funds under this Agreement may be expended for
any necessary, reasonable and allowable CDBG costs, including, but not
necessarily limited to, staff, marketing, property preparation, supplies and
rental equipment, project work, and other related costs associated with the
World Changers project. With the Grantee's prior approval, expenditures may
also include the cost of capacity-building activities of the Subgrantee, including
observation of the Baltimore World Changers project prior to the inception of
this Agreement and the World Changers Coordinators Retreat.
d. Period of this Agreement --This Agreement shall be effective as on January 1,
2003, and, unless amended, shall end September 30, 2003.
2. BUDGET
Unless amended, the total amount of CDBG fund provided by the Grantee under
this Agreement shall not exceed $110,000. Of this amount, not more than $
shall be used by the Subgrantee for general administrative or project delivery costs
without prior written approval from the Grantee. At the sole discretion of the
Grantee, any funds remaining unexpended as of the end date of this Agreement
may be deobligated from the Agreement and made available for other CDBG
projects, as appropriate.
3. REQUESTS FOR DISBURSEMENTS OF FUNDS
Disbursement of funds under this Agreement shall not be requested until the
funds are needed for payment of allowable expenses. The amount of each
disbursement request must be limited to the amount needed.
Page 2 of 22 Pages
In general, disbursements shall be requested no more frequently than monthly,
and shall be submitted to the Grantee's Department of Management and
Budget in form and content satisfactory to the Grantee, including copies of
invoices or bills from vendors supporting the request. Requests for payment of
staff wages and benefits shall be supported by payroll summaries or similar
documentation.
Disbursement of funds to the Subgrantee for properly documented requests
will generally be made within ten (10) days of receipt, subject to the allowability
of costs and the timely receipt of monthly reports (see section 5 below).
All requests for disbursements of funds associated with activities under this
Agreement must be received by the Grantee within 30 calendar days of the
ending date set forth in section 1 .d. above. The Grantee shall not be bound to
honor requests for disbursements received after this 30-day period has
expired.
RECORDS REQUIREMENTS
Records to be maintained -- At a minimum, the Subgrantee shall maintain
financial and project documents and records which comply with the
requirements of 24 CFR 570.506, and 570.507, as applicable.
Period of record retention -- In compliance with the requirements of 24 CFR
570.502(b), the Subgrantee shall retain financial and project documents and
records pertaining to this Agreement for a period of four (4) years, as
applicable, or the conclusion of any legal or administrative process requiring
their use, whichever is later.
Access to records -- The Grantee and other entities shall have access to
financial and project documents and records pertaining to this Agreement in
compliance with the applicable requirements of 24 CFR 84.53.
REPORTING REQUIREMENTS
By the 7th working day following the end of each month, the Subgrantee shall
report the progress of activities covered by this Agreement, in a format
acceptable to the Grantee's Department of Management and Budget. Such
monthly reports shall include, but not be limited to, the following:
(1)
A narrative section summarizing progress to-date on each program
included under the Scope of Services and documents any matching
funds identified or to be contributed by the Subgrantee;
(2) A list of monthly gross program income receipts from all sources;
Page 3 of 22 Pages
(3) A list of any real or non-expendable personal property, including
equipment, pumhased with ODBG funds; and
(4) A table providing data on each housing unit and eligible family assisted
(see Attachment A for minimum data elements to be reported).
b. The Subgrantee agrees to submit any other reports or documentation as
requested by the Grantee concerning activities covered under this agreement.
6. MONITORING
The Subgrantee shall monitor the progress of the project covered by this
Agreement, and shall submit appropriate reports to the Grantee's Department of
Management and Budget. In addition, it is the Grantee's intention to monitor the
Subgrantee's performance and financial and programmatic compliance, which may
include on-site reviews, at least once during the period of this Agreement.
7, ANNUALAUDIT
As an entity receiving more than $300,000 in federal funding from the Grantee, the
Subgrantee shall provide for an annual independent audit of the CDBG/HOME
expenditures under this Agreement which complies with OMB Circular A-133.
Within 30 days following its completion, two (2) copies of the audit will be provided
to the Grantee's Department of Management and Budget.
8. PROGRAMINCOME:
"Program income" means gross income received by the Grantee or Subgrantee
directly generated from the use of CDBG funds. Program income from any and all
sources shall be submitted to the Grantee within five (5) days of its receipt by the
Subgrantee. No program income is expected.
9. REVERSION OF ASSETS
Upon expiration or termination of this Agreement, including any amendments
thereto, the Subgrantee shall transfer to the Grantee any CDBG funds or
Program Income on hand at the time of expiration or termination and any
accounts receivable attributable to the use of CDBG funds.
b. Any real property under the Subgrantee's control that was acquired or
improved, in whole or in part, with CDBG funds in excess of $25,000:
(1)
Shall continue for a period of not less than five years following expiration
of this Agreement, including any amendments thereto, to be used to meet
one of the CDBG national objectives cited in 24 CFR 570.208; or
(2) If the property is not used in accordance with paragraph (1) above, the
Page 4 of 22 Pages
Subgrantee shall pay the Grantee an amount equal to the current market
value of the property less any portion of the value attributable to
expenditures of non-CDBG funds for the acquisition of, or improvement
to, the property. The payment shall be considered Program Income to
the Grantee.
10. SUSPENSION AND TERMINATION
In the event the Subgrantee materially fails to comply with any term of the
Agreement, the Grantee may suspend or terminate, in whole or in part, this
Agreement or take other remedial action in accordance with 24 CFR 85.43. The
Agreement may be terminated for convenience in accordance with 24 CFR 85.44.
11. COMPLIANCE WITH FEDERAL REGULATIONS
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set
forth in Attachment B and all other applicable federal regulations relating to specific
programs performed hereunder. Further, the Subgrantee agrees to require
compliance with applicable federal regulations of the contractor by agreement.
12. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to
compliance with the Section 504 of the Rehabilitation Act of 1973, as amended
which prohibits discrimination against the disabled in any federal assisted program.
13. OTHER PROGRAM/PROJECT REQUIREMENTS
In addition to other requirements set forth herein, the Subgrantee shall likewise
comply with the applicable provisions of Subpart K of 24 CFR 570, in accordance
with the type of project assisted. Such other requirements include, but are not
necessarily limited to, the following.
Property standards and lead-based paint -- All housing assisted shall meet the
Statewide Building Code and the lead-based paint requirements in 24 CFR
570.608. In accordance with regulations, the Subgrantee shall adhere to
lead-based paint abatement practices, as applicable, and in no case shall use
lead-based paint in the construction or rehabilitation of the properties assisted
under this Agreement.
Section 109 -- In accordance with Section 109 of the Housing and Community
Development Act of 1974 (42 U.S.C. 3535(d)), no person in the United States
shall on grounds of race, color, religion, sex or national origin be excluded from
participation in, denied the benefits of, or subjected to discrimination under any
program or activity funded in whole or in part with funds available under this
Agreement. (See also Attachment B.)
Page 5 of 22 Pages
Conditions for reli.qious orqanizations -- The Subgrantee shall not grant or loan
any CDBG funds to primarily religious organizations for any activity including
secular activities. In addition, funds may not be used to rehabilitate or
construct housing owned by primarily religious organizations or to assist
primarily religious organizations in acquiring housing. In particular, there shall
be no religious or membership criteria for homeowners to be assisted under
this Agreement.
Labor standards -- As herein structured, the program covered by this
Agreement is not considered subject to federal Labor Standards, including
prevailing (Davis-Bacon) wage rates for non-volunteer labor. Such standards
will be applicable in the event CDBG funds are used for infrastructure
improvements. Such standards will also become applicable for any single
structure in which more than 7 housing units are assisted.
Environmental standards -- In accordance with 24 CFR 570.604, the activities
under this Agreement are subject to environmental review requirements. Such
requirements may include, but are not necessarily limited to, historic
significance, floodplain, and hazardous sites. The Grantee has performed the
tiered review necessary to initiate the preliminary program activities; however,
no CDBG funds may be expended for a given property prior to the
Subgrantee's individual property review and completion of the required
Subgrantee environmental checklist. All specifications for proposed housing
rehabilitation under this Agreement will be submitted to the Grantee's
Department of Management and Budget for review as to compliance with
Section 106 of the National Historic Preservation Act. The results of this
historic review shall be reflected in the Subgrantee's environmental checklist
and no work shall proceed on any given property until the Subgrantee has
completed the respective checklist, including the results of the historic review.
Displacement and relocation -- In accordance with 24 CFR 570.606, the
Subgrantee shall take all reasonable steps to minimize displacement as a
result of the activities described in section 1. Any persons displaced as a
result of the activities under this Agreement shall be provided relocation
assistance to the extent permitted and required under applicable regulations.
Employment and contractinq opportunities -- In accordance with 24 CFR
570.607, the activities under this Agreement are subject to the requirements of
Executive Order 11246, as amended, and Section 3 of the Housing and Urban
Development Act of 1968. The former prohibits discrimination on federally-
assisted construction contracts and requires contractors to take affirmative
action regarding employment actions. The latter provides that, to the greatest
extent feasible and consistent with federal, state and local laws, employment
and other economic opportunities arising housing rehabilitation, housing
construction and public construction projects shall be given to Iow- and very-
Iow-income persons. (See also Attachment B.)
Page 6 of 22 Pages
14.
Debarment and suspension -- In accordance with 24 CFR 24, the Subgrantee
shall not employ or otherwise engage any debarred, suspended, or ineligible
contractors or subcontractors to conduct any of the activities under this
Agreement. The Subgrantee will submit to the Grantee's Department of
Management and Budget the names of all contractom and subcontractors
selected under this Agreement to determine if such contractors or
subcontractors are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in federal
transactions.
Uniform administrative requirements -- The Subgrantee shall comply with the
requirements and standards set forth in 24 CFR 570.502, and all applicable
CDBG and other federal regulations pertaining to the activities performed
under this Agreement.
Conflict of interest -- In accordance with 24 CFR 570.611, no covered
individual who exercises any functions or responsibilities with respect to the
program, during his tenure or for one (1) year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed in connection with the program assisted
under this Agreement. The Subgrantee shall incorporate, or cause to be
incorporated, in any contracts or subcontracts pursuant to this Agreement a
provision prohibiting such interest pursuant to the purposes of this section.
EQUAL EMPLOYMENT OPPORTUNITY
Non-Discrimination: During the performance of this Agreement, the Subgrantee
agrees as follows:
The Subgrantee will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to discrimination in
employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the Subgrantee. The
Subgrantee agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
The Subgrantee, in all solicitations or advertisements for employees placed by
or on behalf of the Subgrantee, will state that such Subgrantee is an equal
opportunity employer.
Notices, advertisement and solicitations placed in accordance with federal law,
rule or regulation shall be deemed sufficient for the purpose of meeting the
requirements of this section.
d. The Subgrantee will include the provisions of the foregoing subsections (a), (b)
Page 7 of 22 Pages
and (c) in every contract or purchase order of over ten thousand dollars and no
cents ($10,000.00) so that the provisions will be binding upon each contractor
or vendor.
15. DRUG-FREE WORKPLACE
16.
The Subgrantee will: (i) provide a drug-free workplace for the Subgrantee's
employees; (ii) post in conspicuous places, available to employees and applicants
for employment, a statement notifying employees that the unlawful manufacture,
sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in the Subgrantee's workplace and specifying the actions
that will be taken against employees for violations of such prohibition; (iii) state in all
solicitations or advertisements for employees placed by or on behalf of the
Subgrantee that the Subgrantee maintains a drug-free workplace; and (iv) include
the provisions of the foregoing clauses in every subcontract or purchase order of
over ten thousand dollars and no cents ($10,000.00), so that the previsions will be
binding upon each subcontractor or vendor. For the purposes of this subsection,
"drug-free workplace" means a site for the performance of work done in connection
with this contract.
FAITH-BASED ORGANIZATIONS:
Pursuant to §2.2-4343.1 of the Code of Virqinia (1950), as amended, the City of
Roanoke does not discriminate against faith-based orqanizations.
17. THIRD-PARTY CONTRACTS
18.
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
INDEMNIFICATION
The Subgrantee agrees and binds itself and its successors and assigns to
indemnify, keep and hold the Grantee and its officers, employees, agents,
volunteers and representatives free and harmless from any liability on account of
any injury or damage of any type to any person or property growing out of or directly
or indirectly resulting from any act or omission of the Subgrantee including: (a) the
Subgrantee's use of the streets or sidewalks of the Grantee or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or privilege
granted by or under this Agreement; or (d) the failure, refusal or neglect of the
Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or
under this Agreement. In the event that any suit or proceeding shall be brought
against the Grantee or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with the
Subgrantee on account thereof, the Subgrantee, upon notice given to it by the
Grantee or any of its officers, employees, agents, volunteers or representatives, will
pay all costs of defending the Grantee or any of its officers, employees, agents,
Page 8 of 22 Pages
volunteers or representatives in any such action or other proceeding. In the event
of any settlement or any final judgement being awarded against the Grantee or any
of its officers, employees, agents, volunteers or representatives, either
independently or jointly with the Subgrantee, then the Subgrantee will pay such
settlement or judgement in full or will comply with such decree, pay all costs and
expenses of whatsoever nature and hold the Grantee or any of its officers,
employees, agents, volunteers or representatives harmless therefrom.
19. INDEPENDENT CONTRACTOR
Services performed under this agreement shall be performed on an independent
contractor basis and under no cimumstances shall this Agreement be construed as
establishing an employee/employer relationship. The Subgrantee shall be
completely responsible for its activities in performing services hereunder.
20. SUCCESSORS
This Agreement shall be binding upon each of the parties, and their assigns,
purchasers, trustees, and successors.
21. ENTIRE AGREEMENT
This Agreement, including all of its Attachments, represents the entire agreement
between the parties and shall not be modified, amended, altered or changed,
except by written agreement executed by the parties.
22. AMENDMENTS
The Grantee may, from time to time, require changes in the obligations of the
Subgrantee hereunder, or its City Council may appropriate further funds for the
implementation of this HOME rehabilitation project. In such event or events, such
changes which are mutually agreed upon by and between the Grantee and the
Subgrantee shall be incorporated by written amendment to this Agreement.
21. GOVERNING LAW
This Agreement shall be governed by laws of the Commonwealth of Virginia.
23. AVAILABILITY OF FUNDS
CDBG and HOME funding to be made available by the Grantee under this
Agreement is contingent upon necessary appropriations by the U.S. Congress. In
the event that sufficient funds are not appropriated, at the sole discretion of the
Grantee, this Agreement may be terminated in whole or in part.
Page 9 of 22 Pages
24. ANTI-LOBBYING
To the best of the Subgrantee's knowledge and belief, no federal appropriated
funds have been paid or will be paid, by or on behalf of it, to any persons for
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a
Member of congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement. If
any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Agreement, the
Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
Page 10 of 22 Pages
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By By
Cyndi Stultz, Secretary
Alvin Nash, President and CEO
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Department of Management and Budget
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account #
Page 11 of 22 Pages
Attachments
Attachment A- Housing/Beneficiary Reporting Elements
Attachment B - Special Federal Terms and Conditions
Attachment C - BRHDC Due Diligence
Attachment D - BRHDC Budget Narrative
Attachment E - BRHDC/World Changers Agreement
Attachment F- BRHDC/Habitat for Humanity Agreement
Page 12 of 22 Pages
Attachment A
Housing/Beneficiary Reporting Elements
On a monthly basis, the Subgrantee shall provide a narrative report to the Grantee
summarizing progress on the project to-date. Accompanying the narrative, the Subgrantee
shall submit data in a table or spreadsheet format that is needed in order that the Grantee
may complete its required reports to HUD. Data provided by the Subgrantee shall include:
Property
-- Address
-- Number of bedrooms
-- Status (pending, under construction, completed or sold)
Homeowner
-- Name
-- Total family income (projected for 12 months following determination)
-- Number in family
-- Ethnic group
-- Whether family is headed by a single female
~- Whether head of household is disabled
CDBG funds committed to property
Prime
Contractor (if applicable)
Name
Federal i.D. Number (or Owner Social Security Number)
Whether Minority-Owned, Women-Owned or Both
CDBG funds committed to Prime
Subcontractor (if applicable; provide separate data for each subcontractor)
-- Name
-- Federal I.D. Number (or Owner Social Security Number)
-- Whether Minority-Owned, Women-Owned or Both
-- CDBG funds committed to Subcontractor
Page 13 of 22 Pages
Attachment B
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
(Agreements $10,000 or Over)
"Section 3" Compliance -- Provision of Trainin.q~ Employment and Business
Opportunities:
a=
The work to be performed under this contract is on a project assisted under a
program providing direct Federal financial assistance from the Department of
Housing and Urban Development and is subject to the requirements of Section
3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.
170. Section 3 requires that to the greatest extent feasible opportunities for
training and employment be given lower income residents of the project area
and contracts for work in connection with the project be awarded to business
concerns which are located in, or owned in substantial part by persons residing
in the area of the project.
The parties to this contract will comply with the provisions of said Section 3
and the regulations issued pursuant thereto by the Secretary of Housing and
Urban Development set forth in 24 CFR 135, and all applicable rules and
orders of the Department issued thereunder prior to the execution of this
contract. The parties to this contract certify and agree that they are under no
contractual or other disability which would prevent them from complying with
these requirements.
C=
The Subgrantee will send to each labor organization or representative of
workers with which he has a collective bargaining agreement or other contract
or understanding, if any, a notice advising the said labor organization or
workers' representative of his commitments under this Section 3 clause and
shall post copies of the notice in conspicuous places available to employees
and applicants for employment or training.
d=
The Subgrantee will include this Section 3 clause in every subcontract for work
in connection with the project and will, at the direction of the applicant for or
recipient of Federal financial assistance, take appropriate action pursuant to
the subcontract upon a finding that the contractor is in violation of regulations
issued by the Secretary of Housing and Urban Development 24 CFR Part 135.
The Subgrantee will not subcontract with any contractor where it has notice or
knowledge that the latter has been found in violation of regulations under 24
CFR part 135 and will not let any subcontract unless the contractor has first
provided it with a preliminary statement of ability to comply with the
requirements of these regulations.
Page 14 of 22 Pages
Compliance with the provisions of Section 3, the regulations set forth in 24
CFR Part 135, and all applicable rules and orders of the Department issued
hereunder prior to the execution of the contract, shall be a condition of the
federal financial assistance provided to the project, binding upon the applicant
or recipient for such assistance, its successor and assigns. Failure to fulfill
these requirements shall subject the applicant or recipient, its Subgrantees
and contractors, its successors and assigns to those sanctions specified by the
grant or loan agreement or contract through which Federal assistance is
provided, and to such sanctions as are specified by 24 CFR Part 135.
Equal Employment Opportunity: Contracts subject to Executive Order 11246, as
amended: Such contracts shall be subject to HUD Equal Employment Opportunity
regulations at 24 CFR Part 130 applicable to HUD-assisted construction contracts.
The Subgrantee shall cause or require to be inserted in full in any non-exempt
contract and subcontract for construction work, or modification thereof as defined in
said regulations, which is paid for in whole or in part with assistance provided under
this Agreement, the following equal opportunity clause: "During the performance of
this contract, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The
Subgrantee will take affirmative action to ensure that applicants are employed
and that employees are treated during employment without regard to their
race, color, religion, sex or national origin. Such action shall include, but not
be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including
apprenticeship. The Subgrantee agrees to post in conspicuous places
available to employees and applicants for employment, notices to be provided
by the contracting officer setting forth the provisions of this nondiscrimination
clause.
The Subgrantee will, in all solicitations or advertisements for employees placed
by or on behalf of the Subgrantee, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or
national origin.
The Subgrantee will send to each labor union or representative of workers with
which he has a collective bargaining agreement or other contract or
understanding, a notice to be provided by the Contract Compliance Officer
advising the said labor union or workers' representatives of the Subgrantee's
commitment under this section and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
d. The Subgrantee will comply with all provisions of Executive Order 11246 of
Page 15 of 22 Pages
September 24, 1965, and of the rules, regulations and relevant orders of the
Secretary of Labor.
The Subgrantee will furnish all information and reports required by Executive
Order 11246 of September 24, 1965, and by the rules, regulations and orders
of the Secretary of Labor, or pursuant thereto, and will permit access to his
books, records and accounts by the Department and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations
and orders.
n the event of the Subgrantee's noncompliance with the nondiscrimination
clauses of this contract or with any of such rules, regulations or orders, this
contract may be canceled, terminated or suspended in whole or in part, and
the Subgrantee may be declared ineligible for further Govemment contracts or
Federally-assisted construction contract procedures authorized in Executive
Order 11246 of September 24, 1965, or by rule, regulation or order of the
Secretary of Labor, or as otherwise provided by law.
The Subgrantee will include the portion of the sentence immediately preceding
paragraph (A) and the provisions of paragraphs (A) through (G) in every
subcontract or purchase order unless exempted by rules, regulations or orders
of the Secretary of Labor issued pursuant to Section 204 of Executive Order
11246 of September 24, 1965, so that such provisions will be binding upon
each contractor or vendor. The Subgrantee will take such action with respect
to any subcontract or purchase order as the Department may direct as a
means of enforcing such provisions, including sanctions for noncompliance;
provided, however, that in the event a Subgrantee becomes involved in or is
threatened with litigation with a contractor or vendor as a result of such
direction by the Department, the Subgrantee may request the United States to
enter into such litigation to protect the interest of the United States."
The Subgrantee further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in
Federally-assisted construction work; provided, that if the Subgrantee so
participating is a State or local government, the above equal opportunity clause is
not applicable to any agency, instrumentality or subdivision of such government
which does not participate in work on or under the contract. The Subgrantee agrees
that it will assist and cooperate actively with the Department and the Secretary of
Labor in obtaining the compliance of Subgrantees and contractors with the equal
opportunity clause and the rules, regulations and relevant orders of the Secretary of
Labor; that it will furnish the Department and the Secretary of Labor such
compliance; and that it will otherwise assist the Department in the discharge of its
primary responsibility for securing compliance.
The Subgrantee further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965, with
a Subgrantee debarred from, or who has not demonstrated eligibility for
Page 16 of 22 Pages
Government contracts and Federally-assisted construction contracts pursuant to the
Executive Order and will carry out such sanctions and penalties for violation of the
equal opportunity clause as may be imposed upon Subgrantees and contractors by
the Department or the Secretary of Labor pursuant to Part II, Subpart D, of the
Executive Order. In addition, the Subgrantee agrees that if it fails or refuses to
comply with these undertakings, the Department may take any or all of the following
actions: cancel, terminate or suspend in whole or in part the grant or loan
guarantee; refrain from extending any further assistance to the Subgrantee under
the Program with respect to which the failure or refusal occurred until satisfactory
assurance of future compliance has been received from such Subgrantee; and refer
the cause to the Department of Justice for appropriate legal proceedings.
Nondiscrimination Under Title VI of the Civil Riqhts Act of 1964: This
Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964
(P.L. 88-352) and HUD regulations with respect thereto, including the regulations
under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared
or improved with assistance provided under this Agreement, the Subgrantee shall
cause or require a covenant running with the land to be inserted in the deed or
lease for such transfer, prohibiting discrimination upon the basis or race, color,
religion, sex or national origin, in the sale, lease or rental, or in the use of occupancy
of such land or any improvements erected or to be erected thereon, and providing
that the Subgrantee and the United States are beneficiaries of and entitled to
enforce such covenant. The Subgrantee, in undertaking its obligation in carrying
out the program assisted hereunder, agrees to take such measures as are
necessary to enforce such covenant and will not itself so discriminate.
Section 504 and Americans with Disabilities Act:
The Subgrantee agrees to comply with any federal regulation issued pursuant to
compliance with the Section 504 of the Rehabilitation Act of 1973, as amended, and
the Americans with Disabilities Act, which prohibit discrimination against the
disabled in any federal assisted program.
Obligations of Subqrantee with Respect to Certain Third-party Relationships:
The Subgrantee shall remain fully obligated under the provisions of the Agreement,
notwithstanding its designation of any third party or parties for the undertaking of all
or any part of the program with respect to which assistance is being provided under
this Agreement to the Subgrantee. Any Subgrantee which is not the Applicant shall
comply with all lawful requirements of the Applicant necessary to insure that the
program, with respect to which assistance is being provided under this Agreement
to the Subgrantee is carried out in accordance with the Applicant's Assurances and
certifications, including those with respect to the assumption of environmental
responsibilities of the Applicant under Section 104(h) of the Housing and
Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the Congress
of the United States, and no Resident Commissioner, shall be admitted to any share
Page 17 of 22 Pages
10.
or part of this Agreement or to any benefit to arise from the same.
Prohibition ARainst Payments of Bonus or Commission: The assistance
provided under this Agreement shall not be used in the payment of any bonus or
commission for the purpose of obtaining HUD approval of the application for such
assistance, or HUD approval or applications for additional assistance, or any other
approval or concurrence of HUD required under this Agreement, Title I of the
Housing and Community Development Act of 1974, or HUD regulations with respect
thereto; provided, however, that reasonable fees or bona fide technical, consultant,
managerial or other such services, other than actual solicitation, are not hereby
prohibited if otherwise eligible as program costs.
"Section 109": This Agreement is subject to the requirements of Section 109 of the
Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person
in the United States shall on the ground of race, color, religion, sex or national origin
be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity funded in whole or in part with funds
available under this title.
Access to Records and Site of Employment: This agreement is subject to the
requirements of Executive Order 11246, Executive Order 1376, Civil Rights Act of
1964, as amended. Access shall be permitted during normal business hours to the
premises for the purpose of conducting on-site compliance reviews and inspecting
and copying such books, records, accounts, and other material as may be relevant
tot he matter under investigation and pertinent to compliance with the Order, and
the rules and regulations promulgated pursuant thereto by the Subgrantee.
Information obtained in this manner shall be used only in connection with the
administration of the Order, the administration of the Civil Rights At of 1964 (as
amended) and in furtherance of the purpose of the Order and that Act.
Legal Remedies for Contract Violation: If the Subgrantee materially fails to
comply with any term of this Agreement, whether stated in a Federal statute or
regulation, an assurance, in a State plan or application, a notice of award, or
elsewhere, the City may take one or more of the following action, as appropriate in
the cimumstances:
a. Temporarily withhold cash payments pending correction of the deficiency by
the Subgrantee,
b. Disallow all or part of the cost of the activity or action not in compliance,
c. Wholly or partly suspend or terminate the current Agreement, or
d. Take other remedies that may be legally available.
Page 18 of 22 Pages
Attachment C
BRHDC Due Diligence
Page 19 of 22 Pages
Attachment D
BRHDC Budget Narrative
Page 20 of 22 Pages
Attachment E
BRHDC/World Changers Agreement
Page 21 of 22 Pages
Attachment F
BRHDC/Habitat for Humanity Agreement
Page 22 of 22 Pages
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #24-95-144-166-514
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36189-010603 amending and reordaining subsection
(d), (e) and (g) of §33-17, Definitions, of Chapter 33, Vegetation, of the Code of the City
of Roanoke (1979), as amended, to amend the definition of Owner, Parcel and Weed or
weeds; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Cimuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
H:~Agenda.03\January 61 2003 correspondence.wpd
Darlene L. Burcham, City Manager
Januaw 14,2003
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and D~)mestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Russell, Assistant City Manager for Community Development
Robert K. Bengtson, Director, Public Works
F. Mike Etienne, Acting Director, Housing and Neighborhood Services
H:~Agenda.03\January 6, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of January, 2003.
No. 36189-010603.
AN ORDINANCE amending and reordaining subsection (d), (e) and (g) of §33-17,
Definitions, of Chapter 33, Vegetation, of the Code of the City of Roanoke (1979), as
amended, to amend the definition of Owner, Parcel and Weed or weeds; and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Subsection (d), (e) and (g) of §33-17, Definitions, of Chapter 33, Vegetation,
of the Code of the City of Roanoke (1979), as amended, are hereby amended and
reordained to read and provide as follows:
§33-17. Definitions.
For the purpose of this chapter, certain terms and words used herein shall be
defined as follows:
(d) Owner means any person shown by any public record
maintained by any circuit court, general district court, treasurer,
commissioner of revenue or city clerk to have an interest ' ~^~' ......
parcel lying in the City of Roanoke, Virginia as of the date of the abatement
of public nuisance under this article or any successor in title taking with
actual or constructive notice of the existence of a public nuisance.
(e) Parcel means any real estate (and any interest therein) lying in
the City of Roanoke, Virginia, identified by a City of Roanoke Official Tax
o-ca-WeedAba'~ement(interest) 120902
Number, and including the area in the public ri~ht-of-way which is between
the property line of the real estate which is identified by a City of Roanoke
Official Tax Number and the curb, the improved portion of a roadway, or
the centerline of any alley or unimproved street. Such term shall not include
any real estate lying in an RA, Residential Agriculture District, as defined
elsewhere in this Code.
(g) Weed or weeds means any plant, grass or other vegetation over
ten (10) inches height growing upon private prc, pcrty a parcel in the City of
Roanoke, including, but not limited to, any sage brush, poison oak, poison
ivy, Ailanthus Altissima (commonly called Tree of Heaven or Paradise
Tree), ragweed, dandelions, milkweed, Canada thistle, and any other
undesirable growth, excluding trees, ornamental shrubbery, vegetable and
flower gardens purposefully planted and maintained by lhe property owner
or occupant free of weed hazard or nuisance, cultivated crops, or
undisturbed woodland not otherwise in violation.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
o-ca-WeedAbatement(interest) 120902
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Januaw 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Public Nuisances Adjacent to Private
Property
Background:
As authorized by State law, Section 33-18 of the Code of the City of Roanoke (1979)
declares weeds and trash on private property to be a public nuisance required to be
abated. Roanoke enforces these provisions with owners of private property in violation
of the ordinance. However, narrow areas of public rights-of-way adjacent to private
property, e.g. between road pavement and sidewalks or property lines, or along alleys,
are frequently overgrown. Maintenance of these narrow areas is problematic within our
existing resources.
Considerations:
Owners of private properties currently have some maintenance responsibilities for
adjacent public property, e.g. removal of snow from sidewalks. In many cases, property
owners already take care of adjacent rights-of-way to the edge of streets and in alleys.
Where owners do not do so and City of Roanoke crews cannot mow, trim or pick up
trash frequently, streetscape appearance often is poor and presents a negative image
of the community. State code allows responsibility for removal of nuisances from public
property to be assigned to owners of property affected, and several other localities
around the state do so, including Newport News, Richmond, Norfolk, and Bedford.
Recommended Action:
City Council approve the attached amendment to Section 33-17 of the Code of the City
of Roanoke to extend responsibility for weeds and trash on public rights-of-way along
streets and alleys to the owners of adjacent private property, This amendment is part of
the City of Roanoke's effort to improve the appearance of its streetscapes and
neighborhoods throughout Roanoke.
Darlene L. Burcham
City Manager
DLB:hdp
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Asst. City Manager for Operations
Rolanda Johnson, Asst. City Manager for Community Development
Robert K. Bengtson, Director of Public Works
F. Mike Etienne, Acting Director, Housing and Neighborhood Services
CM02-00280
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #60-221-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36190-010603 amending and reordaining certain
sections of the 2002-03 Capital Projects Fund Appropriations, providing for appropriation
of $135,676.00, in connection with completing payment of job grants to Carilion Health
System; and dispensing with the second reading by title of this ordinance.
The above-referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Elizabeth A. Neu, Director, Economic Development
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03~January 6, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2003.
No. 36190-010603.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Economic Development $ 33,047,216
Carilion Training Incentive 2002 (1) ........................................................ 161,354
Capital Improvement Reserve $ 6,999,440
Capital Improvement Reserve (2) .......................................................... 1,174,593
1) Appropriated from
General Revenue (008-310-9699-9003) $ 135,676
2) Streets and Bridges (008-052-9575-9181) (135,676)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CilyWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Appropriation of Funds to Complete
Payment of Job Grants to Carillon
Health System
Background:
On September 1, 1998, the City of Roanoke and Carillon Health System (CHS) entered
into an agreement whereby CHS agreed to move or create at least 310 positions in
Enterprise Zone One. The City agreed to make available job training grants in the amount
of up to $1000 per employee, not to exceed $500,000, through the Fifth District
Employment and Training Consortium (FDETC).
Considerations:
CHS has experienced more growth than the minimum 310 committed positions and has
requested more training funds than initially set aside. The total request for training funds
for 550 positions was $471,353.42, while the City only appropriated $310,000 for CHS's
training funds originally. In February 2002, City Council appropriated an additional $25,678
to help bring the total paid to CHS to $335,677.83. The FDETC still owes CHS
$135,675.59, an amount equal to two payment requests by CHS that went un-addressed
due to staff turnover and the misdirection of requests. This amount needs to be funded by
the City to FDETC. This payment will complete all commitments under the agreement.
Honorable Mayor and Members of Council
January 6, 2003
Page 2
Recommended Action:
Appropriate $135,676 from Capital Improvement Reserve (Account 008-052-9575-9181)
into the CHS training grant account, 008-310-9699-2044.
Respectfully submitted,
Darlene L. Burc-ham
City Manager
DLB/sem
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director of Economic Development
# CM02-00282
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #57-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36191-010603 amending and reordaining certain
sections of the 2002-03 Capital Projects Fund Appropriations, providing for transfer of
$525,000.00, in connection with award of a contract for new concrete sidewalks, entrances
and curb, Phase VIII; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc~
Darlene L. Burnham, City Manager
Philip C. Schirmer, City Engineer
Jeffrey H. Powell, Director, General Services
Robert H. Bird, Acting Manager, Purchasing
Barry L. Key, Director, Department of Management and Budget
H:~genda.03~January 6, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2003.
No. 36191-010603.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that cedain sections of
the 2002-2003 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Streets and Bridges $ 21,632,625
Curb, Gutter and Sidewalk- Phase VIII (1) ............................................. 525,000
Capital Improvement Reserve $ 6,315,116
Public Improvement Bonds - Series 2002 (2) ........... .............................. 3,391,630
1) Appropriated from Series
2002 Bond Issue
2) Curb, Gutter and
Sidewalk Improvements
(008-530-9797-9076) $ 525,000
(008-530-9711-9195) (525,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Janua~ 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: New Concrete Sidewalks, Entrances
and Curb - Phase VIII
Bid No. 02-11-06
City Council was recently briefed on the categories toward which curb and sidewalk projects
are being focused using the $5 million in bond funds generated for this purpose. This project
is responsive to a number of individual citizen requests and provides for the installation of
approximately 20,000 square feet of sidewalk, 12,000 linear feet of curb and 9,000 square
feet of entrances on various streets within the City as shown on Attachment #2.
The City Manager plans to award a contract for the above project to H. & S. Construction
Company in the amount of $477,250, with 365 consecutive calendar days of construction
time. Funding needs to be provided as set forth below.
Funding in the amount of $525,000 is needed for the project. ']'he additional funds that
exceed the contract amount will be used for miscellaneous project expenses including
advertising, prints, test services, minor variations in bid quantities and unforeseen project
expenses. Funding in the amount of $525,000 is available in Public Improvement Bonds -
Series 2002, Curb and Gutter, account number 008-530-9711-9195.
The Honorable Mayor and Members of Council
January 6, 2003
Page 2
Recommended Action:
Transfer $525,000 from Public Improvement Bonds - Series 2002, account number 008-530-
9711-9195, to an account to be established by the Director of Finance entitled Curb, Gutter
and Sidewalk - Phase VIII.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:JGB:na
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Robert H. Bird, Acting Manager, Purchasing Department
#CM02-00288
TABULATION OF BID,~
NEW CONCRETE SIDEWALKS,
ENTRANCES AND CURB
PHASE VIII
ROANOKE, VIRGINIA
BID NO. 02-11-06
Bids were opened by the Purchasing Department, on Tuesday, December 10, 2002, at
2:00 p.m.
H. & S. Construction Company $477,250
S. C. Rossi & Company $555,500
Allegheny Construction Co., Inc. $751,750
*Snyder & Associates $462,250
g~neenng Estimate $530,000.00
Office of the City Engineer
Roanoke, Virginia
December 10, 2002
*Bid withdrawn due to errors.
SECTION 1B-1
PROJECT LOCATIONS
Monticello Avenue, N.E.
Forest Hill, N. E.
28th Street, S. W.
900 Block
300 Block
Beside House at 2729 Crystal Spring Ave.
Campbell Avenue, S. E.
Greenbrier Avenue, S. E.
Stephenson Avenue, S. W.
Stewart Avenue, S. E.
17th Street to 18th Street
1837
2803, 2811 and 2815 Fill-In
1800 Block
8 1/2 Street S. E.
Campbell to Tazwell
Gilmer Avenue, N. W.
Harrison Avenue, N. W.
Crowmoor Street, N. W.
Wentworth Avenue, N. E.
Fain"ax Avenue, N. W.
Hanover Avenue, N. W.
1100 Block
Gainsboro to 2nd Street
504 to 560
Cook to Brightwell
1000 Block
10th Street to 8th Street South Side
Fill-In North Side as needed
6th Street, S. E.
Plantation Road
510 to Dale
From existing along rear of Monterey School
Pr~ect:
New Concrete Sidewalks,
Entrances and Curb - Phase VIII
1 of 1
Project Locations
Section 1B-1
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #51-79
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36192-010603 authorizing the City Manager to apply
to the Virginia Department of Criminal Justice Services for a Byrne Memorial Formula
Grant, in the amount of $331,102.00, provided that Virginia CARES secures the required
cash matching funds in the amount of $110,362.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 6, 2003.
Sincerely,~,X~ ~'
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Cynthia A. Martin, Executive Director, Virginia CARES, 145 Campbell Avenue,
S. W., Roanoke, Virginia 24011
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
HSAgenda.03~January 6, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of January, 2003.
No. 36192-010603.
A RESOLUTION authorizing the City Manager to apply for a grant from
the Virginia Department of Criminal Justice Services.
BE IT RESOLVED by the Council of the City of Roanoke that the City
Manager be and she is hereby authorized to sign on behalf of the City an
application to the Virginia Department of Criminal Justice Services for a Byme
Memorial Formula Grant in the amount of $331,102, provided that Virginia
CARES secures the required cash matching funds in the amount of $110,362.
ATTEST:
City Clerk.
H:~vl EAS UKES~r-virginiacaresgrant.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of Council:
Subject: Grant Application on Behalf of
Virginia CARES Program
Background:
The Virginia Community Action Re-entry System, Inc. (Va. CARES) is a nonprofit organization
with its home office in the City of Roanoke and extensive experience in offender services. For
July 1, 2002, to June 30, 2003, the Virginia Department of Criminal Justice Services (DCJS)
awarded nearly $950,000 in State funding to Va. CARES to continue its statewide, multi-office,
pre-release and post-incarceration assistance program. Due to budget cuts, DCJS recently
notified Va. CARES that its State funding would terminate on December 31, 2002, but that
federal funding under the Byrne Memorial Formula Grant Program (Byrne Grant), administered
by DCJS, could be made available to support the program through the end of the fiscal year.
However, the federal funds require a 25% cash match and may be awarded only to a locality,
which would then be expected to contract with Va. CARES to conduct the offender services. To
meet DCJS' deadline to ensure availability of the federal funds, Va. CARES submitted an
application on November 15th, indicating the City as Grantee, based on an understanding that
this was not final. The application requested $331,102 in Byrne Grant funding and pledged
$110,362 in matching funds, for a total of $441,464 in funding for the six months.
Considerations:
If the City formally agrees to be the Grantee under the Byrne Grant application, it will become
responsible for the entire Va. CARES program serving forty-four (44) cities and counties through
nine (9) subcontractors dispersed across the Commonwealth. A grant agreement would be
executed with DCJS, whereby the City would become the project administrator and fiscal agent.
It is in the City's interests that this fiscal agent role be limited as much as possible to a "pass-
The Honorable Mayorand Members of Council
January 6,2003
Page 2
through" capacity, with day-to-day operational activities, such as service delivery, payroll
functions and vendor payments, administered by the Va. CARES home office and its
subcontractors.
Given the City's own budgetary constraints, it is critical that the City not take on financial liability
for the matching funds requirement. Under the DCJS funds that expired on December 31,
2002, Va. CARES was required to contribute matching funds, which it secured through local
sources and its subcontractors. As a condition for becoming the Grantee for the federal funds,
the City has stipulated that Va. CARES must provide the matching funds up front to operate
during the initial six or more weeks under the Byrne Grant. By requiring Va. CARES to expend
matching funds first, the City can eliminate the potential liability for providing matching funds.
After the initial operating period, the City would disburse grant funds to the Va. CARES home
office on a monthly basis. Disbursements would require documentation of allowable costs and
additional matching funds, ensuring that these requirements are being satisfied. Initial use of
match funds by Va. CARES is, in any case, necessary since grant funds cannot be drawn and
disbursed until after City Council's action on the recommendation made in this report and
necessary State and subgrant agreements are executed. At the January 21, 2003, meeting, a
separate report will be submitted to City Council to accept the Byme Grant, appropriate funding,
and authorize the City Manager to execute the agreement with Va. CARES.
Recommendation:
Authorize the City Manager to sign, on behalf of the City, the Va. CARES Byrne Grant
application, contingent upon Va. CARES having secured cash matching funds sufficient to
support its operations for a minimum of six weeks.
Darlene L. Bur~
City Manager
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Frank E. Baratta, Budget Team Leader
CM02-0293
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #227-562
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication and resolution with regard to an advertising policy for City
publications, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, January 6, 2003.
The resolution was tabled pending further review by City Staff and discussion by Council
at a future work session.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pcz
Jesse A. Hall, Director of Finance
Christopher L. Slone, Director, Department of Communications
HSAgenda.03~January 6, 2003 correspondence,wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 6,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Advertising Policy
for City Publications
Background:
The city produces a number of publications on a regular basis, including
Roanoke Citizen magazine and an annual municipal calendar, which are
distributed to every household in Roanoke; City Comer, an internal newsletter
distributed to approximately 3,000 city employees and retirees; and Happenings,
a Parks and Recreation tabloid distributed through The Roanoke Times.
These publications represent a significant expense to the city, but they also
represent significant opportunities for commercial and non-profit advertisers to
reach their potential customers, so long as their advertising is limited to paid
advertising for consumer goods and services. The city has received a number of
requests to advertise in these publications, and the advertising policy and fees
proposed in the attached resolution would provide a uniform way to accept this
advertising and recover a portion of the expense of providing these valuable
public information services.
Considerations:
Most localities in Virginia do not produce publications of similar length, frequency
or distribution as the Roanoke publications listed above. Of localities with
comparable publications, Norfolk and Virginia Beach are the most notable
examples for which advertising plays a large role. The proposed Roanoke
advertising policy incorporates several provisions of the Norfolk and Virginia
Beach policies, including prohibitions against political, religious, sexually oriented
or issue advocacy advertisements.
The advertising fees in the proposed policy are based on staff research of market
rates for advertisements in similar commercial publications in the region.
Recommended Action:
City Council approve the proposed advertising policy and amend the Fee
Compendium to accept advertising in the above-named city publications.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:ctf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Christopher L. Slone, Director of Communications
CM02-00271
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION adopting a Publications Advertising Policy for the City of Roanoke,
establishing advertising fees and amending the City's Fee Compendium.
WHEREAS, the City has numerous informative publications, and is desirous of selling
advertising space in those publications; and
WHEREAS, in accordance with the recommendations contained in the City Manager's letter to
Council dated January 6, 2003, the following proposed fees should be included in the Fee Compendium
and the proposed advertising policy should be adopted.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The Council of the City of Roanoke hereby adopts the following advertising policy and
establishes fees for advertising in the publications of the City.
A. Advertising in the Roanoke Citizen magazine, Roanoke municipal calendar, City Comer
newsletter, and Happenings brochure shall be limited to paid advertising for consumer goods and
services. Political, religious, sexually oriented or issue advocacy advertisements shall be prohibited.
B. Appropriate advertising shall be accepted on a first-come, first served basis as space is
available in each publication.
C. All advertising costing $250 or less must be paid for at the time the advertisement is
submitted. For advertising costing more than $250, no less than half is to be paid at the time the
advertisement is submitted, with the balance due thirty days thereafter. All checks should be made out to
"City Treasurer."
I I:kM EAS U RES\r-advfeepolicy. 1 .doc
D. The City reserves the right to change publication dates with thirty days notice to
advertisers.
E. The deadline for all advertising placement is one month prior to the publication date.
F. All advertising placement is at the discretion of the editor. Advertising rates shall be
in the following amounts:
Roanoke Citizen magazine
Full-page inside cover $5,000
Full-page inside $4,000
Half-page inside $2,500
Roanoke municipaI calendar Back cover
$6,000
City Comer Newsletter
Half-page $ 250
Quarter-page $ 150
Eighth-page $75
Happenings Brochure
Full-page back cover $3,000
Full-page inside covers $2,000
Full-page inside $1,000
Half-page inside $ 600
Quarter-page inside $ 350
G. The City Manager shall have the authority to reduce advertising rates to the
extent appropriate to credit advertisers for goods or services provided to the City, to provide
discounts of up to fifty (50%) for non-profit advertising, or to provide discounts of up to twenty-five
percent (25%) for advertisers who agree to place multiple advertisements in City publications.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fees for advertising in the
publications of the City.
H:/M EASURES\R-ADVFEEPOLICY. 1 .DOC
3. Resolution No. 32412-032795 is hereby amended to the extent and onlyto the extent
of any inconsistency with this Resolution.
ATTEST:
City Clerk.
H:/M EASURES\R-ADVFEEPOLIC y. 1 DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 14, 2003
File #10-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 6, 2003, Council Member Carder requested information on those programs that
have been mandated by State and Federal governments which have not been funded,
and/or funding has been reduced by the State and/or Federal governments.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03~January 6, 2003 correspondence.wpd
JESSE A. HALL
Director of Finance
email: jesse hall@¢i roanoke va us
CITY OF ROANOKi ,
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: annshawver@ci.roanokc.va.us
January 6, 2003
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Hams, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: November Financial Report
This financial report covers the first five months of the 2002-2003 fiscal year. The following narrative discusses revenues
and expenditures to date.
REVENUE
General fund revenues are down 0.5% compared to the same period last year. The City was notified in October of
approximately $387,000 in State revenue reductions. Further cuts were proposed in Governor Wamer's recommended
budget revisions presented on December 20, 2002. We are currently assessing the impact of the additional proposed
reductions and will closely monitor General Assembly actions on the Governor's proposed budget amendments.
Variances in specific categories of revenues are as follows:
General Property Taxes increased 5.11% or $1,289,000. Real estate taxes, which were due October 5, increased 5.01%,
and achieved 50.48% of the budget estimate. Personal property levies, generated primarily from pro-ration assessments
for vehicle trades and purchases, were up from the prior year. However, the majority of property tax revenue will be
received in the latter part of the fiscal year as the annual assessments become due. Public service corporation taxes
declined, partially due to a number of large refunds processed in the current year. In addition, billing of this tax was later
than in the prior year, causing a timing difference in collections.
Other Local Taxes declined 1.30% or $185,000. Electric and telephone utility tax decreased due to timing differences in
monthly collections. Telecommunications right of way use fees also declined due to timing differences. Business and
professional occupational license (BPOL) tax was down, but the majority of this tax will be received in future months as
the tax becomes due March 1. As of November 30tt~, sales tax revenues were up nearly 4% compared to the prior year.
However, inclusive of the mid-December collection which represented retail sales activity for the month of October, sales
tax is now up only about 2% on a year-to-date basis when compared to the prior year. Cellular phone tax revenue has
increased due to efforts by City staff to ensure service providers correctly remit revenues to the proper jurisdictions.
Effective July 1, 2002, admissions tax rates were increased from 5% to 6.5%, and collections for the current year
increased substantially. Transient room tax also increased from the prior year.
Honorable Mayor and Members of Council
January 6, 2003
Page 2
Permits, Fees and Licenses declined 19.25% or $88,000. Permit valuations for commercial projects during the first five
months of the current fiscal year were lower than the same period in the prior year, having a negative impact on building
and heating inspection fees. Elevator inspection has been privatized with the majority of fees paid directly to a third
party, causing a decline in elevator inspection revenues. There was also an expenditure decline related to this
privatization effort.
Fines and Forfeitures increased 47.34% or $168,000. Parking ticket revenue was up almost $126,000 from the prior
year. In late fall of the prior year, the ticketing function was civilianized. As a result, the number of parking tickets issued
increased substantially. Also, the penalty for late payment of parking tickets was increased effective July 1, 2002,
generating additional parking ticket revenue. General District Court fines were up due to an increased caseload.
Grants-in-Aid Commonwealth decreased 12.60% or $1,624,000. Social services revenue declined due to a timing
difference in collection of monthly reimbursement from the Commonwealth. As anticipated, revenue received from the
state under the Virginia Juvenile Community Crime Control Act (VJCCCA) for the first two quarters of FY03 decreased
51% from the prior year. Revenue received under HB599 for law enforcement declined 7.4%. Jail block grant revenues
are down almost 16% from the prior year due to a change in the formula used to calculate per diem reimbursements for
the housing of inmates. The new formula includes a state cost recovery component based on the percentage of federal
prisoners or inmates from other states held by contractual agreement. This component decreases the jail block grant
payments to the City. Reimbursement received for shared expenses of the constitutional offices was down more than 4%
due to normal operating occurrences. Future month reimbursements from the compensation board will further decline as
state budget reductions take effect.
Charges for Services rose 22.66% or $236,000. Several new fees were authorized by the 2002 General Assembly and
were effective July 1, 2002, including a courthouse security fee, inmate processing fee and DNA sampling fee. Circuit
Court Clerk fees were up due to the recording of deeds for a number of high value property sales in the current year. A
new fee structure for bulk garbage collection generated additional revenue. A rate increase in EMS fees was effective
April I, 2002, contributing to the increase in this category. While overall revenue in this category is up from the prior
year due to fee increases and the establishment of new fees, several of these fees are under performing their estimates.
Miscellaneous Revenue declined 21.27% or $23,000. This is a result larger seized property and surplus property sales in
the prior year for the same time period.
Internal Services decreased 11.25% or $46,000. Airport billings are based on operating costs of the fire station located
adjacent to the airport. Personal services costs of the airport fire station were down, causing a decline in airport billings.
IntemaI billings for street and grounds maintenance were also down.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased .70% or $620,000 compared to FY02. Variances in
individual expenditure categories are discussed as follows:
General Government expenditures decreased 5.63% or $275,000 largely due to a decline in personal service costs in
various departments due to a hiring slow down. Reimbursement from the Schools for services provided by Municipal
Auditing was received earlier in F03 than the prior year. Since this is accounted for as a recovered cost, it has the effect
of reducing expenditures in FY03 compared to FY02.
Honorable Mayor and Members of Council
January 6, 2003
Page 3
Health and Welfare expenditures rose 11.16% or $1,042,000. Timing differences in payment to the Health Department
contributed to this increase. Expenditures under the Comprehensive Services Act (CSA) were up due to a substantial
increase in the number of children in foster care who are not eligible for Title IV-E payments. Special education private
day school placements were also up from the prior year, contributing to the increase in CSA expenditures. The City's
share of the state and local hospitalization program increased from the same period in the prior year.
Parks, Recreation and Cultural expenditures declined 9.93% or $221,000. Personal services costs of the Recreation
department decreased due to vacancies in a number of full-time positions. In addition, several labor-intensive program
cuts, the elimination of a project assistant position and shortened hours at pool facilities caused temporary wage costs to
decline. Pool supplies, a scoreboard and miscellaneous furnishings and appliances for the fitness centers were purchased
in the prior year. Library costs were down due to a decrease in publication and subscription expenditures. Department of
Technology charges also declined.
Community Development expenditures rose $269,000 or 12.59% due to an increase in Housing and Neighborhood
Services costs. In September of FY02, this department was reorganized, and additional positions were added to handle
changes in the code enforcement area. Thus, the first months of FY02, prior to reorganization, reflect lower personal
services costs. Department of Technology charges were also higher in the current year.
Transfer to Debt Service Fund increased 50.16% or $4,014,000. The current fiscal year was the first year principal and
interest payments were required for the Series 2002A General Obligation Bonds, and a larger principal payment was
required on the Series 1997B Bonds, increasing the required transfer amount. The final principal and interest payments
were made in the prior fiscal year for Series 1992 Refunding Bonds, partially offsetting these increases.
Transfer to School Fund increased $996,000 or 5.20%. CMERP appropriations totaling $691,811 were transferred in
the current year while no CMERP funds had been transferred by November 30 of the prior year. These funds will be used
for various school projects including technology requests, bus replacement, facility maintenance and physical education
equipment.
Nondepartmental expenditures decreased 59.34% or $5,261,000. A timing difference in the transfers to Capital Projects
Fund contributed to this variance. Essentially all transfers to the Capital Projects Fund were made at the beginning of
FY02, but these are planned for mid- and end of year in FY03, consistent with other General Fund budgeted transfers. A
larger amount of CMERP funding was transferred to the Capital Projects and Department of Technology Funds in the
prior year. Transfers to Greater Roanoke Transit Company have decreased, partially offsetting these increases.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/tht
Attachments
Director'of'Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
NOVEMBER 30, 2002
Transfer
Number Date Explanation
General Fund:
CMT-1368 09/03/02 The Art Project Feasibility Study
CMT-649 09/26/02 American Flag Inventory
CMT-651 11/12/02 Terrorism Conference
CMT-653 11/11/02 Terrorism Conference
From T..~o Amount
Contingency*
Police Patrol
Fire-Support
Police Training
Capital Projects Fund:
CMT-646 09/20/02 Century Square Project
CMT-646 09/20/02 Century Square Project
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
Special Park Project
Grants
Roanoke River Center
Phase I
Capital Improvement
Reserve
Capital Improvement
Reserve
Available Continflency
Balance of Contingency at July 1,2002
*Contingency Transfers From Above
Contingency Appropriations Through Budget Ordinances:
BO 36022 08/19/02 Drug Prosecutor Contingency
Available Contingency at November 30, 2002
Memberships and
Affiliations $ 37,500
Transportation-Engineering
and Operations 5,100
Environmental Services and
Emergency Management 1,195
Environmental Services and
Emergency Management 669
Total General Fund ~ 44,464
Sister City Century Square
Upgrade $ 145
Sister City Century Square
Upgrade 3,855
Environmental Issues-
PWSC 5,000
Settlement State DEQ-
PWSC 60,000
Total Capital Projects Fund $ 69,000
$ 476,300
(37,500)
Transfer to Grant Fund
(9,381)
$ 429,419
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENTOFREVENUE
General Preperb/Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1 - Nov 30 July I - Nov 30 Percentage
2001-2002 2002-2003 of Change
$ 25,248,577 $ 26,537,875
14,263,547 14,078,598
459,162 370,757
355,842 524,315
415,590 409,642
12,887,076 11,263,158
1,043,905 1,280,404
109,755 86,412
406~172 360~497
$ 55;189~626 $ 54~9t11658
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
5.11 % $ 78,340,707 33.87%
-1.30 % 59,301,164 23.74%
-19.25 % 1,030,694 35.97%
47.34 % 1,116,350 46.97%
-1.43 % 1,082,729 37.83%
-12.60 % 45,687,395 24.65%
0.00 % 34,300 0.00%
22.66 % 4,353,761 29.41%
-21.27 % 295,045 29.29%
-11.25 % 2,302~219 15.66%
-0.50 % $ 193544364 28.37%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July I - Nov 30 July I - Nov 30 Percentage
Expenditures 2001-2002 2002-2003 of Change
General Government $ 4,887,812 $ 4,612,819
Judicial Administration 2,447,736 2,550,446
Public Safety 19,351,321 18,552,813
Public Works 11,855,134 11,368,774
Health and Welfare 9,332,547 10,374,234
Parks, Recreation and
Cultural 2,228,843 2,007,429
Community Development 2,133,173 2,401,817
Transfer to Debt Service
Fund 8,002,205 12,016,455
Transfer to School Fu nd 19,161,528 20,157,121
Nondepartmental 8,866,750 3~605~463
Total $ 881267r049 $ 87~647~371
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
-5.63 % $ 7,008,174 $ 11,620,993 39.69%
4.20 % 3,742,960 6,293,406 40.53%
-4.13 % 27,960,308 46,513,121 39.89%
-4.10 % 13,593,911 24,962,685 45.54%
11.16 % 17,074,519 27,448,753 37.79%
-9.93 % 2,802,600 4,810,029 41.73%
12.59 % 3,100,966 5,502,783 43.65%
50.16 % 4,830,587 16,847,042 71.33%
5.20 % 27,251,435 47,408,556 42.52%
-59.34 % 7~048~705 10~654,168 33.84%
-0.70% $ 114414165 $ 2021061~536 43.38%
Note:
Prior year financial statements have been restated to conform to current year presentation.
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
July I - Nov 30 July 1 - Nov 30 Percentage Revenue Estimate
2001-2002 2002-2003 of Change Estimates Received
$ 2,201,694 $ 1,852,124 -15.88 % $ 9,226,504 20.07 %
14,863,894 13,909,028 -6.42 % 43,236,695 32.17 %
28,905 25,150 -12.99 % 115,298 21.81%
312,840 264,550 -15.44 % 2,127,968 12~43 %
19,161,528 20,157,121 5.20 % 47,408,556 42.52 %
3~998,329 3~526~813 -11.79 % 5,768~227 NA
$ 40,567,190 $ 39,734,786 -2.08 % $ 107,883,248 36.83 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July 1 - Nov 30 July I - Nov 30
Expenditures 2001-2002 2002-2003
Instruction $ 25,044,251 $ 27,358,847
General Support 1,375~021 1,579,008
Transpor[ation 1,280,652 1,350,908
Operation and
Maintenance of Plant 3,791,081 4,241,993
Facilities 1,287,205 1,673,693
Other Uses of Funds 5,323,609 5,422,063
Special Purpose Grants 5,666,687 5~768,227
Total $ 43,768,806 $ 47,394,739
Percentage Unencumbered
of Change Balance
9.24 % $ 48,585,518
14.84 % 2,441,109
5.49 % 2,667,310
Percent of
Revised Budget
Appropriations Obligated
$ 75,944,365 36.02 %
4,020,117 39.28 %
4,018,218 33.62 %
11.89 % 6,675,420 10,917,413 38.86 %
30,03 % 414,873 2,088,566 80.14 %
1.85 % 1,647,656 7,069,719 76.69 %
1.79% 5,768~227 NA
8.29 % $ 62,4311886 $ 109,826,625 43.15 %
Notes:
Prior year financial statements have been restated to conform to current year presentation~
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE
Revenue Source
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
July 1 - Nov 30 July 1 - Nov 30 Percentage Revenue Estimate
2001-2002 2002-2003 of Change Estimates Received
$ 84,483 $ 85,171 0.81% $ 84,464 100.84 %
442,743 503,098 1363 % 2,747,730 18.31%
541,522 490,012 -9.51% 1,689,923 29.00 %
$ 1,068,748 $ 1,078,281 0.89 % $ 4,522,117 23.84 %
SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Expenditures
Food Services
Facilities
Total
Percent of
July I - Nov 30 July I - Nov 30 Percentage Unencumbered Revised Budget
2001-2002 2002-2003 of Change Balance Appropriations Obligated
$ 1,643,431 $ 1,490,928 -9.28 % $ 3,034,563 $ 4,525,491 32.95 %
24,062 100.00 % (9,616) 14,446 166.57 %
$ 1,643,431 $ 1,514,990 ~7.82 % $ 3,024,947 $ 4,639,937 33.37 %
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2002
Budget
General Government $ 14,821,884
Flood Reduction 21,529,387
Economic Development 32,911,540
Community Development 6,851,643
Public Safety 8,524,471
Recreation 28,632,537
Streets and Bridges 26,331,040
Storm Drains 3,212,131
Traffic Engineering 5,276,952
Capital improvement Reserve 7,540,186
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$ 13,416,721 $ 1,405,163 $ 125,209 $ 1,279,954
10,439,134 11,090,253 182,418 10,907,835
23,489,623 9,421,917 93,503 9,328,414
5,024,388 1,827,255 923,888 903,367
7,217,471 1,307,000 14,100 1,292,900
7,583,964 21,048,573 1,763,544 19,285,029
22,164,485 4,166,555 1,602,362 2,564,193
2,210,596 1,001,535 450,698 550,837
4,867,989 408,963 285,256 123,707
7,540,186 7,540,186
Total $ 155,631,771 $ 96,414,371 $ 59,21~7,400 $ 5,440,978 $ 53,776,422
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2002
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Transportation Facility Renovation
interest Expense
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
17,558,105 $ 12,631,371 $ 4,926,734 $ 314,602 $ 4,612,132
2,840,307 2,770,711 69,596 29,048 40,548
3,525,763 3,504,008 21,755 153 21,602
1,000,000 1,619 998,381 86,131 912,250
262,929 241,584 21,345 21,345
1,051,271 1,051,271 1,051,271
$ 26,238,375 $ 19,149,29._~_____3 $ 7,089,082 $ 429,934 $ 6,659,148
5
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project
Commonwealth:
Passenger Station Improvement ~ ISTEA
VDES - Garden City Mitigation Project
Virginia Transportation Museum - ISTEA
Railside Linear Walk - ISTEA
Total Intergovernmental Revenue
Revenue from Third Parties:
Advance Stores Governor's Opportunity Fund Agreement
Carillon Health Systems - Land Sale
Trigon Insurance - Land Sale
Times-World Corporation - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Total Other Revenue
Total
FY 2003
$ 467,678
451
135,581
603,710
191,554
357,791
135,386
684,731
170,000
170,000
1,284,023.
1,284,023
$ 2,742,464
FY 2002
$ 261,200
8,959
26O,667
530,826
19,223
10,143
16,176
45,542
375,000
100
100
375,200
5,147,517
5,147,517
$ 6,099,085
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
FY 2003
FY 2002
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
1,752,826
1,259,981
238,764
7,714
14,629
91,834
2,853
165,409
1,073,029
1,671,069
1,195,128
318,016
8,699
10,238
80,164
6,893
304,107
1,050,938
Total Operating Revenues
4,607,039
4,645,252
Operating Expenses
Personal Services
Operating Expenses
Purchased Water - Roanoke County
Purchased Water - City of Salem
Depreciation
1,756,555
1,851,881
875,212
300,575
697,305
1,733,448
1,610,555
699,832
4,043,835
601,417
Total Operating Expenses
5,481,528
(874,489)
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Transfer to Department of Technology
Interest and Fiscal Charges
45,642
47,330
19,053
(41,146)
(399,146)
94,130
30,360
42,223
(430,729)
Net Nonoperating Expenses
(328,267)
$ (1,202,756)
(264,016)
$ 337,401
Net Income (Loss)
Note: Prior year financial statements have been restated to conform to current year presentation.
7
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges ~ Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Capital Contributions - Other Jurisdictions
Transfer to Department of Technology
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Loss
FY 2003
$ 2,282,185
326,502
73,544
227,932
59,839
140,357
71,057
3,181,416
861,097
1,643,626
785,598
3,290,321
(108,905)
66,929
320
14,205
(27,248)
(309,954)
(255,748)
$ (364,653)
FY 2002
$ 2,538,455
259,746
74,985
268,085
48,678
60,951
88,728
3,339,628
883,424
2,339,040
713,751
3,936,215
(596,587)
92,524
91
(316,490)
(223,875)
$ (820,462)
Note: Prior year financial statements have been restated to conform to current year presentation.
8
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Transfer from General Fund
Transfer from Capital Projects Fund
Transfer to Debt Service Fund
Transfer to Department of Technology Fund
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY2003
$ 102,215
55,412
75,113
4,970
17,433
31,693
1,740
35,160
156,259
5,458
485,453
710,613
783,245
273,765
1,767,623
(1,282,170)
14,547
200,000
(50,546)
(47,754)
236
116,483
$ (1,165,687)
FY 2002
$ 99,122
34,015
50,200
26,385
8,410
6,006
39,994
17,383
1,038
231,376
10,140
524,069
703,261
596,348
207,663
1,507,272
(983,203)
10,711
200,000
385,000
4O8
596,119
$ (387,084)
9
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Williamson Road Surface Lots
Gainsboro Parking Garage
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer From General Fund
Miscellaneous
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY 2003
$ 157,477
$ 178,642
94,993
180,145
161,128
31,573
14,267
23,149
15,171
1,388
857,933
328,918
232,009
560,927
297,006
4,790
115,000
9,855
(244,921)
(115,276)
$ 181,730
FY 2002
$ 159,217
183,198
92,324
188,887
153,416
30,824
16,090
10,081
834,037
248,570
227,187
475,757
358,280
5,676
32,000
932
(207,134)
(168,526)
$ 189,754
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2002
Operating Expenses
Salaries and Fringe Benefits
Fees for Professional Services
Administrative Expenses
Total Operating Expenses
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Construction Repairs (2)
Interest on Investments
Net Nonoperating Revenues
Net Income Before Depreciation
Depreciation Expense
FY 2003 FY 2002
19,887 38,840
29,592 26,458
1,547 35,473
5%026 100,771
62,500 87,500
62,500 87,500
15,409
31,590 58,388
156,590. 248,797
105,564 148,026
(213,015) (189,413)
Net Loss $ (107,451) $ (41,387)
Notes to Financial Statements:
(1) Financial information represents activity of the Commission as accounted for in the City's
financial records.
(2) Expense items are normally shown with brackets. Reversal of year end accruals without adequate
offsetting payment cause construction expenses to be positive through November 30, 2001.
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2002
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest Revenue
Interest Expense
Transfers From Other Funds
Other Revenue
Net Nonoperating Revenues
Net Income (Loss)
TOTALS
Department
of Fleet Risk
Technology Management Management FY 2003 FY 2002
$ 1,704,795 $ 1,783,667 $ 4,326,664 $ 7,815,126 $ 7,354,987
1,704,795 1,783,667 4,326,664 7,815,126 7,354,987
904,358 514,931 61,373 1,480,662 1,511,646
530,527 805,204 4,766,569 6,102,300 5,232,179
302,626 870,250 1,172,876 1,017,041
1,737,511 2,160,385 4,827,942 8,755,838 7,760,866
(32,716) (406,718) (501,278) (940,712) (405,879)
39,833 8,351 87,665 135,849 243,774
(3,611) (32,357) (35,968) (28,053)
634,753 538,577 1,173,330 2,793,442
10,184
670,975 514,571 87,665 1,273,211 3,019,347
$ 838,259 $ 107,853 $ (413,613) $ 332,499 $ 2,613,468
Note: Prior year financial statements have been restated to conform to current year presentation.
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 2002
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2002.
BALANCE AT ~ALANCE AT BALANCE A'r~
iEN FUND
, ERAL
OCT 31, 2002 RECEIPTS DISBURSEMENTS NOV 30, 2002 _ NOV_30, 2001
$2,309,258.47 $6,494,741.66 $14,202,759.20 ($5,398,759.07) ($2,838,785.44)
5,467,114.14 621,299.95 568,316.23 5,520,097.86 6,856,400.52
9,477,160.39 1,363,17633 1,947,078.16 8,893,258.56 7,026,149
2,729,045.34 42,634.07 457,448.77 2,314,230.64 549,732.69
140,166.65 161,860.09 27,153.77 274,872.97 380,553.38
60,448,745.32 93,479.22 2,087,272.91 58,454,951.63 33,785,439.78
4,509,170.37 2,693.85 8,579.68 4,503,284.54 4,099,344.39 ~
2,606.00 0.00 2,606.00 0.00 2,521,293.75 i
14,345,545.01 65,657.04 0.00 14,411,202.05 13,335,005.63I
5,5711016.42 325,448.71 268,669.83 5,627,795.30 5,966,909.96
0.00 0.00 0.00 0.00 284,136.02
1,664,270.48 142,393.93 270,372.14 1,536,292.27 1,100,889.08
(12,114,605.15) 15,375,407.74 17,198,289.93 (13,937,487.34) (12,337,232.68)I
11,567,758.62 989,058.53 764,608.65 11,792,208.50 12,390,030.74I
909,998.37 1,526,791.28 1,539,000.24 897,789.41 (209,200.13~
12,967,497.07 2,142,889.90 6,590,242.74 8,820,144.23 10,591,316.791
8,080,314.68 802,611.31 367.20 8,882,558.79 2,695,220.14
2,145.28 494,233.38 376,597.09 119,781.57 (38,639.12~
108,333.15 136,944.00 105,455.53 139,821.62 172,516.23
1,040,796.23 377,838.23 I 394,376.06 944,143.85
$31,822,117.22 $46,792,656.30 $113,946,419.59 $87,275 22~.61 ~
WATER
WATER POLLUTION CONTROL
C V C FACILITIES
PARKING
CAPITAL PROJECTS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
! DEPT OF TECHNOLOGY
' MATERIALS CONTROL
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERV CE
, FDETC
GRANT 731,418.06
TOTAL $128,916,958.67
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 2002.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$13,866.18
3,304,374.29
12,463,381.50
27,146,086.65
10,301,399.84
5,000,000.00
10,904,125.00
44,813,186.13
$113~946,419.59
DATE: DECEMBER 11, 2002
DAVID C. ANDERSON, TREASURER
13
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2002
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2003 FY 2002
$ 1,683,411 $ 1,583,316
(9,436,426) (5,795,769)
730,969 1,184,359
(8,705,457) (4,611,410)
91,427 (27,521) (1)
(8,796,884) (4,583,889)
(7,1 '13,473) $ (3,000,573)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance November 30
$ 6,815,751 $ 6,077,742
36,505 18,343
6,852,256 6,096,085
(t 3,965,729) (9,096,658)
289,534,315
$275,568,586
326,337,980
$317,241,322
(1) Negative amount reflects the reversal of accrual accounting entries made for fiscal year-end financial
reporting purposes.
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
NOVEMBER 30, 2002
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2003
$ 891,829
276,051,160
1,590
5,785
$ 276,960,364
FY 2002
$ (209,353)
318,672,618
1,749
5,434
$ 318,470,448
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,373,350
8,428
1,381,778
289,534,315
(13,965,729)
275,568,586
$ 276,950,364
$ 1,226,673
2,453
1,229,126
326,337,980
(9,096,658)
317,241,322
$ 318,470,448
15
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of Januarys 2003.
No. 36193-010603.
A RESOLUTION amending Paragraph 2(a) of Resolution No. 35958-070102, which
established a meeting schedule for City Council for the Fiscal Year commencing July 1,
2002, and terminating June 30, 2003, in order to change the time of commencement of the
regular meetings of City Council to be held on the first Monday in each month from 12:15
p.m. to 9:00 a.m.
WHEREAS, Resolution No. 35958-070102, adopted on July I, 2002, established a
meeting schedule for City Council for the Fiscal Year commencing July 1, 2002, and ending
June 30, 2003; and
WHEREAS, it is the desire of City Council to change the time of commencement of
the regular meetings scheduled to be held on the first Monday of each month from 12:15
p.m. to 9:00 a.m.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Paragraph 2(a) of Resolution No. 35958-070102, adopted on July 1, 2002, is
hereby amended to read and provide as follows:
2. For such fiscal year, City Council shall hold regular meetings on
the first, third and fifth Mondays of each month, at the following times of
commencement:
(a) Unless otherwise provided by resolution of Council, each
regular meeting on the first Monday in each month shall commence at 9:00
a.m. for the conduct of informal meetings, work sessions or closed meetings.
Thereafter Council shall take up the regular agenda at 2:00 p.m. Council may
recess between the 9:00 a.m. session and the 2:00 p.m. session.
2. All other provisions relating to establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2002, and ending June 30, 2003, contained
in Resolution No. 35958-070102, shall remain unchanged and in full force and effect.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
January 14, 2003
File #15-110-230
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Nelett H. Lor
3504 Sunscape Lane, Apt. 714
Roanoke, Virginia 24018
Dear Ms. Lor:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 6, 2003, you were appointed as a member of the Roanoke Arts Commission, for
a term ending June 30, 2005.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving irs the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:~Agenda.03\January 6, 2003 Oaths.wpd
Ms. Nelett H. Lor
January 14,2003
Page 2
On behalf of the Mayor and Members of City Council, would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc~
Mark C. McConnel, Chair, Roanoke Arts Commission, 546 Camilla Avenue, S. E.,
Roanoke, Virginia 24014
Judith M. St: Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03~January 6, 2003 Oaths.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of January, 2003, NELETT H. LOR was appointed as a member
of the Roanoke Ads Commission, for a term ending June 30, 2005.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
January, 2003.
City Clerk
H:~,genda.03~January 6, 2003 Oaths.wpd
ROANOKE REGIONAL LEADERSHIP SUMMIT
FRIDAY, JANUARY 17, 2003
CENTER IN THE SQURE
HISTORY MUSEUM
Call to Order/Roll Call by individual localities.
Welcome and Introduction of Attendees -
Mayor Ralph K. Smith
Welcome and History of Center in the Square -
BaTbarad.:emon, Chair, Center in the Square
Board of Directors
Remarks - "The Next step in securing a Iow-fare air
carrier to Roanoke Regional Airport" - Barry DuVal,
Consultant, Roanoke Regional Airport Alliance
Open Discussion
Announcement of next Regional Leadership Summit
Dr. Ray Smoot, Vice President of Administration and
Treasurer, Virginia Polytechnic Institute and State
University
Acknowledgement: Thank You to Attendees
Hosts - Center in Square - Jim Sears and Staff
History Museum - Kent Chrisman and
Staff
Party Staff Catering
Invite Attendees to tour Center in Square (Jim Sears)
Adjourn
Roanoke Leadership Summit
Friday, January 17, 2003
12:00 noon
Center in the Square - History Museum
List of Attendees
~The Honorable Ralph K. Smith, Mayor
City of Roanoke
~..--T-h~e Honorable Rupert Cutler
Roanoke City Council
't~-he'~lonorable William D. Bestpitch
Roanoke City Council
~ Darlene Burcham
Roanoke City Manager
The Honorable Frank Hepler
Alleghany County Board of Supervisors
The Honorable Samuel Wilhelm
Alleghany County Board of Supervisors
/.-'l~r. Rick Hall
Deputy County Administrator
Alleghany County
(Representing Tammy Stephenson - County Administrator)
The Honorable Bobby Pollard
Bedford County Board of Supervisors
The Honorable Wendy Wingo
Botetourt County Board of Supervisors
The Honorable H. Odell "Fuzzy" Minnix
Roanoke County Board of Supervisors
~¢'he Honorable Joe "Butch" Church
Roanoke County Board of Supervisors
~he Honorable Richard Flora
Roanoke County Board of Supervisors
f.~The Honorable Joseph McNamara
Roanoke County Board of Supervisors
~The Honorable Mike Altizer
Roanoke County.Board of Supervisors
~'l~r. Elmer C. Hodge, Jr.
Roanoke County Administrator
Mr. Bob Isner
Director of Economic Development
Montgomery County
(Representing Jeffrey Johnson
Montgomery County Administrator)
The Honorable Donald Davis
Mayor, Town of Vinton
The Honorable Tom Rotenberry
Vinton Town Council
/.-I~. Clayton Goodman, Jr.
Vinton Town Manager
t-The/Honorable Carl E. "Sonny" Tarpley
Mayor, City of Salem
~Honorable Gerald Pace
Salem City Council
The Honorable Howard Packett
Salem City Council
~-T-he'lLIonorable John Givens
Salem City Council
,;~-Th/e Honorable Alex Brown
Salem City Council
Dr. Raymond D. Smoot, Jr.
Vice President of Administration and Treasurer
Va. Tech University
(Representing Dr. Charles Steger)
Dr. Ed Murphy, President/CEO
Carillon Health Systems
~ Doughty, President/CEO
Roanoke Regional Chamber of Commerce
Diane Childress
Roanoke County Clerk of Board
Barbara Lemon, Vice Chair
Center in the Square Board of Directors
ent Sears, Executive Director
er in the Square
~'R(~rry DuVal, Consultant
anoke Regional Airport Alliance
~ayne Strickland,
Roanoke Valley-Alleghany Regional Alliance
Chris Slone, Public Information Officer
City of Roanoke
Joyce Johnson, Assistant to the Mayor
City of Roanoke
Michelle Hopkins, Executive Secretary
City Clerk Office
For immediate Release
Conta~:
Chris Slone
Director of Communications
City of Roanoke
540-853-2333
June 14, 2002
Business-Driven Alliance Announces Quest to Help Improve
Regional Air Service
ROANOKE, Va. - A broad coalition of public officials and private business leaders
unveiled today a regional alliance newly created to assist the Roanoke Regional Airport
Commission in pursuing federal assistance and other means to improve local air service.
The mission of the Roanoke Regional Airport Alliance which includes the leadership of
private companies such as Carillon Health System, Advance Auto Parts, Virginia Tach,
MeadWestvaco and others--is to stimulate and enhance economic development in the
Roanoke Regional Airport's service area by providing the airport monetary support and a
forum for information exchange among the business community, the airport, and the
communities served by the airport.
"VVith open arms, the Roanoke Regional Airport Commission welcomes the assistance
and support of these business leaders," said Jacqueline Shuck, executive director of the
Roanoke Regional Airport Commission, the body that owns and operates the airport.
"With the addition of these strategic partners, we feel we can be much more effective in
our endeavors to enhance airport service.'
In what is developing into a national trend, airports in smaller cities--Pensacola, Fla.,
Rochester, N.Y., Tallahassee, Fla., and Wichita, Kan., to name a few--are partnering
with local businesses to bring better service to their airports. Both Newport News and
Richmond have adopted this approach. "The Roanoke region is stepping up and saying
that we too w~nt to control our own destiny,' said Shuck.
'Simply put, this partnership puts local busi~less leaders in the co-pilot's seat, alongside
the Roanoke Regional Airport Commission,' said Roanoke Mayor Ralph Smith. The
mayor thanked the Regional Leadership Summit for spa~king life into this idea. The
summit's mayors and chairS, along with the Airport Commission, have rostand endorsed
the strategy. UThey're the ones who'll together be developing a flight plan to get us to
where we need to be. It's certainly a proactive approach to one of our area's most.
daunting challenges."
Office of Public Informalion Municipal South, Room364 215 Church Ave., S.W. Roano'ke, VA 24011 (540) 853-2336
CityWeb:www. cLroauoke.va.u s
The Roanoke Regional Chamber of Commerce will facilitate the administration of the
new alliance. 'As a partner in the Roanoke Regional Airport Alliance, the Chamber will
be working to improve the region's air service and consequently its business climate,"
said Chamber Chairman G. Michael Pace. Roanoke's business community represents
approximately 60 percent of the passengers who use the Roanoke Regional Airport.
The airport's service area Is comprised of 19 counties. Eighteen entities within the
service area have already expressed support for this development effort:
· City of Roanoke
· County of Roanoke
· -Cityof Bedford
· City of Salem
· County of Bath
· County of Botetourt
· County of Floyd
· County of Giles
· Town of Chrisfiansburg
· Town of Vinton
· County of Wytha
· City of Covington
· County of Alleghany
· County of Bland
· County of Craig
· County of Franklin
· Town of Blacksburg
· Virginia Tech/Montgomery Regional Airport Authority
According to Joseph "Butch' Church, chain'nan of the Roanoke County Board of
Supervisors, the communities' goal is 'to improve air service at the Roanoke Regional
Airport to benefit our citizens, corporations, and other institUtions in this area of Virginia
and West Virginia. This regional initiative is a wonderful effort and Roanoke County
pledges its solid support."
In April, the Airport Commission and a coalition Of communities it serves applied for a
federal grant of $2 million from the U.S. Department of Transportation through a Small
Community Air Service Development Pilot Project. That grant application is still pending~
With the assistance of the Fifth Planning Distdct Regional Alliance, the local jurisdictions
have retained former state Secretary of Commerce and Trade. Barry E. DuVal, to help
navigate the path ahead. DuVal Is president and chief executive officer of the Newport
News-based consulting firm, Kaufman & Canoles Consulting LLC. A former mayor of the
city of Newport News, DuVal has for many years been actively involved in promoting
new air service.
Statements from Local Business Leaders
Roanoke'= business community represents approximately 60 percent of me passengers who use the
Roanoke Regional Airport. The following are a few statements made rec, entiy by Inca! business
leaders in support of the Roanoke Regional Airport Alliance, Its mission, and its goals.
"As a partner in the Roanoke Regional Airport Alliance, the Roanoke Regional Chamber
will be working to improve the region's air service and consequently its business
climate.'
Michael Pace, chairman of the Roanoke Regional Chamber of Commerce
'Reasonably priced atrfare has proven to be critlcel to economic development in other
areas. Secudng a Iow-fare carrier to the Roanoke Regional Airport will certainly improve
the valley's economy."
---Heywood Fralin, chairmen of the Roanoke Valley Business Council
"The valley region needs reliable, quality air service to reach its full potential. High-tach
companies likely to result from Cadlion Biomedical Institute will require quick, convenient
access to business and technology centers around the country. I believe this public-
private partnership can attract the kind of airline services we need."
~dw~rd G. Murphy, MD, president and chief executive officer of Carillon Health System,
the region's largest employer'
"Virginia Tech has over 6,000 employees and 25,000 students who depend on the
Roanoke Regional Airport for their air travel needs. It is essential to the vitality of this
university that reasonably priced, quality air service be available at the airport.'
--Dr. Charles W. S'teger, president of Virginia Te,~h
"Timely service to our domestic and international cust .omers is criUcal tO our business
success. As part of the sale, our customers expect quick service, which often means a
face-to-face meeting, whether they are in Chicago or Singapore. The alliance creates a
unique liaison of regional govemrnent and business interests working together. We
welcome the opportunity to participate in this effort and we look forward to the benefits
an enhanced air service will bring our region through Increased tourism, and improved
perSOnal and business travel schedules."
--Dave Newldrk, vice president of MeadWestvaco--Covlngton Operations
"1 support this initiative as a businessman and as a student pilot. I cannot think of
anything our valley needs more than reasonably priced, competitive, quality air service."
--Victor F. Foti, executive vice-president of Viamac, Inc., which trades locally as Western
Sizzlin' and Fuddruckers, employing over 300 people in Roanoke
"As an active participant in economic development efforts, I often hear inconvenient and
expensive air service as the primary reasons companies elect not to locate or expand in
Southwestern Virginia. Wilhout reasonably priced, quality air service, our region will
continue to stagnate, thus continuing to put thousands of jobs at risk.
--G. Lan Boone; president of Boone & Company Realtors
'In the business community, many of us believe that one of the largest impediments that
regionally based companies face in competing in national and global markets is the high
cost of air travel to and from Roanoke as compared to other regions in the country. Not
only is this an impediment to the growth of local companies, it has also hampered the
recruitment of companies from outside this area."
--Victor lannello, president of Synchrony, a technology firm located in Roanoke County
"Our home office is located in Atlanta, Ga., and frequent travel is required to that
location, as well as to other Cox locations and conferences across the United States.
Whatever we can do to improve our air service locally helps improve our business
efficiency."
--Catherine McCullough, vice president and general manager for Cox Communications of
Roanoke, which employs 166 in the Roanoke Valley
"Improved air service is important to my company because our corporate headquarters
is located in downtown Chicago. Improved access to the Roanoke Valley allows us to be
more effective in making timely strategy decisions that impact the long-term viability of
this facility.'
--Donal Robb, vice president/division director of RR Donnelly & Sons Co., Roanoke
Manufacturing Division, a hook printer located in Salem, which employs 237 people
'If the airport flourishes, we flourish."
~Jim Wade, president and chief executive officer of Advance Auto Parts, a Roanoke-
b~egd auto parts retail chain employing over 32,000 nationally and approximately 1,200 in
the Roanoke Valley