HomeMy WebLinkAboutCouncil Actions 02-22-93REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
MUSSER
31351
February 22, 1993
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order
Roll Call.
Vice-Mayor Fitzpatrick and
Council Member Harvey were
absent.
The Invocation was delivered by The Reverend Charles T. Evans,
Pastor, Grace Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
CONSENT AGENDA
(APPROVED 5--0)
ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELy.
C-I
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(I), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A report of the City Manager requesting that Council convene in
Executive Session to discuss a matter with regard to the location of an
existing business when no previous announcement has been made of the
business' interest in expanding in the community, pursuant to Section 2.1-
344 (A)(5), Code of Virginia (1950), as amended.
A report of the City Manager requesting that Council convene in
Executive Session to discuss a matter with regard to disposition of publicly
held property, specifically the possible conveyance of a parcel of land for
economic development purposes, pursuant to Section 2.1-344 (A)(3), Code
of Virginia (1950), as amended.
REGULAR AGENDA
3. HEARING OF CITIZF. NS UPON PUBLIC MATTERS:
Request to address Council with regard to the use of local labor and
subcontractors on the Hotel Roanoke project. Mr. John S. Williams,
Spokesperson.
Received and filed.
4. PETITIONS AND COMMUNICATIONS : None.
5. REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
A status report with regard to curbside and alleyside refuse
collection.
No action.
ITEMS RECOMMENDED FOR ACTION:
A report recommending that the name of previously closed
portions of Weller Lane, S. E., be changed to Flannagan Drive.
Adopted Resolution No. 31351-022293. (5-0)
A report recommending authorization to issue Change Order
No. 1 to the City's contract with Crowder Construction
Company, in the amount of $212,519.35, and Change Order
No. 1 to the City's contract with Mattern & Craig, Inc., in the
amount of $14,764.89, in connection with Carvins Cove Filter
Plant Improvements, Phase I.
Adopted Ordinance No. 31352--022293. (5-0)
A report recommending acceptance of the lowest responsible
bids received by the City for certain vehicular equipment; and
appropriation of funds in connection therewith.
Adopted Resolution No. 31353--022293. (4-0, Mayor Bowers
abstained from voting.)
b. ACTING DIRECTOR OF FINANCE:
1. A financial report for the month of January, 1993.
Received and filed.
A report recommending adoption of a measure amending the
City Code to authorize direct transfer of lump sum distributions
from the City of Roanoke Pension Plan to another qualified plan
or to a qualified IRA.
Adopted Ordinance No. 31354-022293. (5-0)
c. DIRECTOR OF REAL ESTATE VALUATION:
A report recommending establishment of annual salary
increments for automobile use for two employees of the Office
of Real Estate Valuation.
Adopted Ordinance No. 31355-022293. (5-0)
REPORTS OF COMMITI'EES: None.
UNFINISHF. D BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIZI~.NS: None.
CERTIFICATION OF EXECUTIVE SESSION. (5--0)
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
February 22, 1993
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
id A. Bowers
Mayor
DAB: se
February 22,
REC~IVE~
CITY Ct[;
'93 FEB 22 71:11
1993
The Honorable Mayor and Members
of City Council
Re: Request for Executive Session
Dear Council Members:
This is to request that City Council convene in
Session to discuss disposition of publicly held
specifically the possible conveyance of a parcel of
Executive
property,
land for
economic development purposes, pursuant to S2.1-344(A)(3), Code of
Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
WRH:mf
cc: Mary F. Parker, City Clerk
'93 EEE22 PI:I
February 22, 1993
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request
for Executive
Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss the location of an existing business when no
previous announcement has been made of the business' interest in
expanding in the community, pursuant to S2.1-344(A)(5), Code of
Virginia (1950), as amended.
Very truly yours,
Kathleen Marie Kronau
Assistant City Attorney
KMK:dlJ
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Brian J. wishneff, Chief, Economic Development & Grants
Mary F. Parker, City Clerk
COMMERCIAL INDUSTRIAL · RESIDENTIAL
2314 RIDGEFIELD ST. N.E.
February 5, 1993
ROANOKE, VIRGINIA 24012
City of Roanoke
Ms. Mary F. Parker, City Clerk
Municipal Building, Room 456
215 Church Avenue, SW
Roanoke, VA 24011-1536
RE: Addressing City Council
Dear Mary:
I would like to address City Council on the matter of the Hotel Roanoke
project, specifically on the use of local labor and sub contractors.
Would you please place me on their agenda for the February 15,
2:00 P. M. meeting.
Please reply to 703-362-2556.
Thank .~ou, ~. t
WILLIAMS PAINTING AND R~ODELINGt INC.
JSW:pj
Roanoke, Virginia
February 22, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Briefing - Curbside/Alleyside Refuse Collection
I. Backqround:
ao
Refuse collection and disposal is a basic service which
the City provides to its citizens. Expenditures in the
current fiscal year are expected to exceed $4 million.
Backyard collection service is provided by City crews
to those residents not served by alleys. However, many
residents voluntarily set their own refuse to the
street for weekly collection. Therefore, only
approximately 30 percent of City residents receive
backyard collection by City crews.
The City of Roanoke is the only locality in the Roanoke
Valley, and the only locality in the Commonwealth of
Virginia which we have been able to identify, which
provides a no-fee refuse collection service with
backyard pickup.
Solid waste disposal costs are expected to increase
significantly in the next two years with the opening of
a new regional landfill and transfer station. In 1988
the cost to the City to dump refuse at the regional
landfill was $11.00 per ton. The present rate is
$20.00 per ton, and this is expected to increase more
than $50.00 per ton when the new landfill is in
operation, representing an estimated $1 million
increase in annual operating expense.
Citizen survey conducted in the spring of 1992 in
connection with the City budget indicated broad-based
support for the City to modify its refuse collection
service to require residents to place their solid
wastes at the street or alley for pickup by City crews.
Significant cost savings could be used to expand state-
mandated recycling programs and offset the anticipated
increase in disposal fees.
Fo
City Administration presented a briefing to City
Council on June 15, 1992, on a proposal for
curbside/alleyside refuse collection.
II. Current Situation:
Presentations to church and neighborhood groups, and
media interviews have been conducted by representatives
of the City Administration during the past eight
months. The proposed curbside/alleyside refuse
collection has generally been well received.
Public comments/suggestions were nearly all related to
the following two items:
Collection on private roads/driveways. City
vehicles currently drive on private roads and
driveways to serve approximately 584 residential
units in trailer parks, some apartments, and a few
private residences. Salem and Roanoke County will
provide refuse collection from private road/
driveways if they serve more than one single
family residential unit. The proposed City of
Roanoke curbside/alleyside plan has been revised
to provide continued service to existing
residences if the owner signs a form, approved by
the City Attorney, releasing the City from
liability for damages to private property.
Future requests for service to enter private
roads/driveways must service two or more
households and require a release from City
liability.
Difficulty of senior citizens and handicapped
individuals securing a doctor's certificate for
continued backyard service. A simple one-page
form letter has been developed which can be signed
by a doctor indicating that the citizen is unable
to bring their refuse containers to the curbside.
III.
Issues:
B.
C.
D.
E.
Cost savings.
Impact on residents.
Impact on City personnel.
Legal requirements.
Timing.
IV. Alternatives:
City Council authorize implementation of a curbside/
alleyside refuse collection service requiring City
residents to place their household solid waste at the
street in front of, or at the alley in the rear of
their home for pickup by City crews, as described in
the attachment to this report.
Cost savinqs. An overall annual reduction in the
refuse collection budget of $368t000 is the
estimated savings from the reduction of labor cost
and equipment needed for this service. A portion
of these savings will be used to offset the state-
mandated recycling program, and the net reduction
will be $226~000 upon full implementation.
Additional inestimable savings will result from
fewer workers' compensation injuries and the
virtual elimination of claims from citizens for
materials inadvertently picked up by collection
crews.
Impact on residents. There will be no change in
the refuse collection service for residents
currently placing their refuse at the alley at the
rear of their home. Approximately one-half of the
remaining residents already bring their refuse
voluntarily to the street for pickup by City
crews. Therefore, only approximately 30 percent
of all City residents will be affected by this
change in the City's method of refuse collection.
A program of carry-out service will be provided at
no additional cost to those residents who are
unable to bring their own household waste to the
street due to physical limitations. For those
residents desiring to continue to receive the
additional carry-out service from their backyard
by City personnel, a fee service will be available
as described in Attachment A.
o
Impact on City personnel. The program will
ultimately result in a work force reduction of 13
employee positions. It is recommended that no
existing personnel be terminated, but that staff
reductions be realized through attrition.
Curbside/alleyside refuse collection will
eliminate the need for 1 Motor Equipment Operator
and 18 Sanitation Workers. However, 6 of these
positions can immediately be transferred to
recycling to provide continued implementation of
this state-mandated effort. The remaining
personnel will be used to reduce the use of
temporary employees throughout the City
organization until they can be transferred into
various City departments through attrition.
Leqal requirements. Certain portions of
Chapter 14, Garbage and Refuse, of the Roanoke
City Code will need to be amended.
Timinq. It is recommended that the curbside/
alleyside refuse collection service be implemented
on or before June 1, 1993.
Maintain the current system of backyard refus~
collection service to City residents.
Cost savinqs. There will be no opportunity to
reduce the cost of this service by a reduction in
labor cost and equipment. To the contrary,
reallocation of funds will have to be identified
to pay for the continued implementation of state-
mandated recycling and higher landfill tipping
fees.
Impact on residents. There will be no impact on
City residents other than the fact that some
residents will continue to receive additional
backyard carry-out service by City crews while
other residents voluntarily set out their own
household wastes.
Impact on City personnel. No existing personnel
will be affected. There will still be occasions
when employees incur on-the-job injuries while
attempting to carry out waste materials from the
backyards of City residents.
Legal requirements. No changes will be required
in the City Code. However, the City will continue
to receive claims from citizens concerning
materials allegedly picked up by City personnel in
the backyards of residences, damage to shrubs and
fences, etc.
5. Timinq. Will be a moot point.
- 5 -
V. Recommendation:
No action is required of City Council at this time. Final
consideration and approval of this matter will be
recommended at your next regular meeting on Monday, March 1,
1993. The City administration will then implement a program
of public information and employee orientation to ensure a
smooth transition into this changed method of service on or
before June 1, 1993.
Respectfully submitted,
W.~ Robert Herbert
Ci~ Manager
WRH:WFC:pr
CC:
City Attorney
Director of Finance
Director of Public Works
Manager, Solid Waste Management
A~AC~NT "A"
CURBSIDE/ALLEYSIDE REFUSE COLLeCTIOn!
PROPOSED FOR
The Solid Waste Management Department has researched the
possibility of curbside/alleyside refuse collection and found it
to be a method that would minimize cost and maximize efficiency.
An overall reduction of $368,000.00 is the estimated savings from
reducing labor cost and equipment needed for this municipal
service. A portion of these savings will be reallocated to the
state-mandated recycling program, with a net reduction of
$226,000.00 annually upon full implementation. Additional
inestimable savings will result from fewer workman compensation
injuries and the virtual elimination of claims from citizens for
materials inadvertently picked up in backyards by collection
crews.
A plan to implement curbside/allsyside refuse collection has been
developed that is designed to maximize citizen acceptance of the
new program and provide for a smooth transition period. This
plan addresses the issues of the physically unable, public
i~formation/education, fee based carry-out service for those who
wish to continue backyard service, transitional workforce
reduction, and other questions that citizens may have about
curbside/alleyside service.
A telephone survey of Roanoke City residents, conducted in March
1992, revealed that 75__% of the citizens favor the elimination of
backyard collection. Of the 75__% in favor of elimination, 55%
~tron~lv favored elimination of the service. Only 32% of the
households are currently receiving backyard service, according to
Solid Waste Management,s records. The remaining 68% of the
residents are placing their trash to the street or alley.
Roanoke is the only locality, of the ~ valley governments, and 1
of ~ known localities in the state providing backyard service~
Roanoke is the 9n1¥ known locality in the state with free
backyard service.
Residential trash collection in the City is currently collected
by 16 four-man crews, consisting of ~ Motor Equipment Operator I
and ~ Sanitation Workers. Most of the monetary savings to the
City will result from the elimination of [ residential route and
[ Sanitation Worker position from each of the remaining 1--5
routes. Additional savings will be realized through reduced
personnel injuries, property damage and missing property claims.
Also, the number of missed collection complaints will be
substantially reduced due to the requirement that all trash will
have to be placed at the edge of the street by 7:00 a.m. the day
of collection. On the average, approximately 85__% of the missed
collection reports we receive are invalid. It costs
approximately $31.00 each time a truck is sent back to follow-up
on these reports, valid or invalid.
Page 2
Curbside/Alleyside
The Solid Waste Management Department currently services 189
households on 110 private driveways and 395 households on 29
private roads. (These include single family, duplexes, trailer
courts, apartments, etc.). A liability release will be made
available to owners of these roadways so they can be
grandfathered in with the implementation of this program.
Future request for service to enter private driveways/roads must
service two or more households and a release of liability signed
to be considered for this type of request for service.
The money saved by converting to curbside/alleyside collection of
refuse will cover the cost of expanding the recycling program
from 4,000 to 24,000 households, and help with the anticipated
disposal costs that are expected to increase significantly over
the next ~ years due to the opening of the new regional landfill
and transfer station, as illustrated by the following comparison.
Year: 1988 Present Future
Tonnage: 55,500 50,798 41,625
Tipping Fee: __$11.00 $20.00 $50.00
Cost: $610,500 $1,015,960 $2,081,250
It is critical to get citizen input on the proposed plan, as well
as to put in place a strong public information and education
program to inform citizens of the proposed changes, laws and
requirements. This will be accomplished by meetings with the
various neighborhood and civic organizations, developing a
door-hanger that will explain all aspects of Solid Waste
Management's services, and extensive coverage of the proposed
plan by the news media.
The City will offer a "Premium Service', to those citizens who are
h sicall -able to carry their trash to the street but wish to
continue receiving backyard service. This service will require
that a Sanitation Worker carry only the household trash to the
street. Extra trash from a clean-out, or boxes, yardwaste, etc.
will be the responsibility of the citizen to place to the street,
as is the current requirement. Citizens will be required to pay
a $~0.00 non-refundable application fee, and submit an
application for the Premium Service. When both have been
received, a supervisor will visit the requestor and measure the
distance from the street to the pick-up point. Billing will be
done quarterly by the Department of Solid Waste Management. The
fees are similar to Roanoke County's, and are as follows:
Page 3
Curbside/Alleyside
100 feet or less
101 feet to 200 feet
201 feet to 300 feet
301 feet to 400 feet
Each additional 100 feet - add
MONTHLY
QUARTERLY
Non-payment of the
carry-out service;
still be available.
$10.00 $30.00
$17.00 $51.00
$24.00 $72.00
$31.00 $93.00
$7.00 $21.00
charges would warrant discontinuance of the
however, curbside/alleyside collection will
Citizens who are Physically unable to carry their trash to the
street will be requested to apply for the Physically Unable
Service. When the request is received, a supervisor will visit
them to verify that the citizen is unable to carry the trash to
their collection point, and there are no other capable occupants
in the household. The citizen must sign an agreement that says
they will contact the Department of Solid Waste Management if
their situation changes, so that the Physically Unable Service
can be discontinued. Under the Curbside/Alleyside program, the
only change from present would be that the resident would be
asked to have a form letter signed by a physician, within 3--0
days, stating that they are physically unable to carry their
trash to the street or alley.
A survey of the other ~ valley governments was conducted in an
effort to determine the number of homes that will need special
service. We found that Roanoke Count is currently carrying out
the trash of 362 households due to a physician certified
disability, and 59 households for their paid Premium Service,
for a total of ~..6~-of their total collections. Salem carries out
approximately ~.5%, or 300 households, and they estimate that
about 10__% of these are certified by a physician to be physically
unable to carry out their trash. The remaining 90__% are citizens
over the age of 70__. Salem has no paid carry-out service. Vinton
provides free carry-out service for approximately 150 physically
disabled and elderly citizens with no verification of disability.
This represents approximately ~.8% of their total collections.
Based on this information, the City of Roanoke can expect to
provide either the Premium Service or Physically Unable Service
to approximately 1,100 households, representing 3% of the total
collections. " --
Positions will be reduced through attrition. There will be a
total of 1__8 Sanitation Workers and 1 Motor Equipment Operator I
who will be affected. Ultimately,-- we are p~anning on 6 new
positions to be created in recycling and they will be filled--from
these 19 positions.
Page 4
Curbside/Alleyside
As other laborer type positions come available throughout the
City, the remaining 13 Sanitation Workers will be given first
opportunity to apply, regardless of seniority status. During the
transitional period, the remaining full-time personnel will be
used to reduce the use of temporary employees throughout the City
organization. Departments using these employees will be
responsible for their wages. If no temporary re-assignments to
other departments are available, the Solid Waste Management
Department will use'them in special clean-up projects as manpower
and equipment allow.
The majority of large apartment complexes currently have
dumpsters and are being serviced by private contractors. The
remaining apartment complexes, that are not managed by the
Roanoke Redevelopment and Housing Authority, have trash.can racks
that are positioned where the garbage trucks can get close and
are charged for this service according to the volume of trash
they generate. The owners of the few multi-family dwellings
(4 or more units) that receive carry-out service, including the
Housing Authority apartments, will be given ~ options:
1. They could establish a central collection point that
would be accessible to our trucks and have their
employees gather the tenants trash;
2. They could require tenants to carry-out their own trash
to the street or designated collection point; or
3. The City can charge the Premium Service fee for
carry-out service to the individual tenants that
request it, and bill them directly.
After substantial research of the subject, and surveying other
localities utilizing this method, it has been determined that
Curbside/Alleyside Refuse Collection will provide maximum
efficiency with the most cost savings.
CURBSIDE/ALLEYSIDE REFUSE COLLECTION
TIME TABLE FOR IMPLEMENTATION
Prior to June 15, 1992
5.
6.
7.
Visit surrounding localities.
Conduct telephone surveys of other
curbside/alleyside localities.
Meeting with Solid Waste Employee
Relations Committee to get
suggestions from an employees point
of view.
Extensive strategic planning
meetings with Public Information
Officer and City officials.
Develop and fine-tune the plan of
action, with charts, graphs, and
slides.
Begin designing handout
literature/door hangers for P.R.
campaign.
Compose the necessary ordinance
changes.
June 15, 1992
Council briefing.
Briefing of Solid Waste Management
Department's personnel.
Begin public information campaign:
visit neighborhood organizations,
church and civic groups, City
residents and news media.
Begin designing new
curbside/alleyside routes
February 22, 1993
Council briefing.
March 1, 1993
Council report with recommendation
for approval
March 2, 1993
Inform Solid Waste Management's
personnel of Council approval.
Send door-hanger design to
printers.
March 15, 1993
Begin distribution of door-hangers
to every household by Sanitation
Workers from Solid Waste
Management.
Page 2
Curbside/Alleyside Time Table
March 29, 1993
Distribution of door-hangers
complete. (There will be a 2 week
waiting period for Physically
Unable Service and Premium Service
customers to contact Solid Waste
Management. Information is
necessary to fine-tune new routes.)
March 29, 1993
Begin fine tuning new routes and
drawing new route maps.
Begin visiting Physically Unable
Service and Premium Service
customers.
April 5, 1993 1.
2.
Route design and maps completed.
Begin training personnel to their
new routes.
Continue visiting Physically Unable
Service and Premium Service
customers.
Begin computer data entry of
billing information for Premium
Service customers.
May 15, 1993
Mail letter to all citizens
detailing program.
May 15, 1993
Run a paid advertisement in the
Roanoke Times/World News
On or Before Implement Curbside/Alleyside Refuse
June 1, 1993 Collection.
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PHYSICALLY UNABLE SERVICE
ADDlication/Aqreement
NAME:
DATE:
ADDRESS: TELEPHONE:
ROUTE #:
The following special service is being requested:
Justification for request:
Name and address of personal physician:
I understand that I am required to produce a letter from my
personal physician, within 30 days of signing this agreement,
stating that I am physically unable to comply with the City
Ordinances concerning placement of my trash at the street for
collection.
I further understand that should a representative of Solid Waste
Management re~e~v~ reliable information .or observe that I am
performing activities equal to or more stringent than required to
comply with the Ordinances, and/or have another person residing
with me that can assist me to comply, an investigation will be
initiated and the "Physically Unable Service,, will be subject to
discontinuance or charges according to the Premium Service
schedule.
I agree to notify the Solid Waste Management Department at
981-2448 upon vacating this residence, becoming physically able
to continue normal activities or have access to someone who can
assist me.
Applicants Signature
Supervisors Approval
Date:
Date
Manager/Supt. Approval
Date:
Comments:
5/7/92
Date:
Re: Mr./Mrs./Ms.
Address:
As a licensed physician, I certify and affirm that
is physically unable to carry
his/her trash to the street or alley.
Sincerely,
Office Address:
Phone:
1802 Countand Avenue NE Roanoke, ~rginio 240t 2
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PREMIUM SERVICE APPLICATION
NAME:
ADDRESS:
Apt. #
SOCIAL SECURITY NUMBER:
PROPERTY OWNER(S) NAME IF OTHER THAN ABOVE:
DATE:
HOME
TELEPHONE:
WORK
TELEPHONE:
I am applying for Premium Service refuse collection as defined in
Section 14 of the Code of the City of Roanoke.
I understand that I will be billed on a quarterly basis for this
service, in the amount stated on the Premium Service Contract. I
further understand this service is only for materials that are in
containers of 32 gallon capacity or less, and considered to be
waste from normal household routine.
Attached is my application fee in the amount of $20.00. I
understand that this fee is non-refundable and is to cover costs
of processing the application only.
Signature of Applicant:
Date:
For Of~ Only
Investigating Supervisor:
Distance from edge of street to collection point:
Monthly Fee: Begin Service:
Supervisor Signature:
Date:
Approved
FEET
Manager Signature:
Application:
ACCOUNT #
5/8/92
Denied
Date:
Approved__ Denied
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
PREMIUM SERVICE CONTRACT
NAME: Account #:
HOME
ADDRESS: TELEPHONE:
SOCIAL SECURITY NUMBER:
.Apt. #
WORK
TELEPHONE:
1. The undersigned has applied to the City of Roanoke and its
successors and assigns to receive Premium Service refuse
collection at the above described premises only, situated in the
City of Roanoke, Virginia, and used for residential purposes.
Said application is hereby incorporated by reference into this
contract.
2. Upon acceptance of this application by the City, the
applicant, in consideration of the Premium Service furnished to
the above premises and other related services rendered, agrees to
comply with the following terms and condition.
The Premium Service charges shall be paid in arrears on
a quarterly basis. Applicant will pay all refuse and
related charges on said premises listed in this
agreement during the life of it's agreement as they
become due and payable to the following address:
City Treasurer
P.O. Box 1451
Roanoke, Virginia 24007
Ail charges are effective from the date of actual start
of collection for Premium Service and continuously
thereafter billed quarterly and prorated on a monthly
basis until terminated as provided by this contract.
Applicant will abide by all rules, regulations, and
rates now in force or that may be hereafter legally
established by the City.
de
Applicant will continue to be liable for all charges on
above premises until the Department of Solid Waste
Management receives notice in writing of applicant's
intention to terminate service under this agreement and
that such amount for said charges shall be recoverable
by all remedies provided by law.
Applicant waivers homestead and all other exemptions as
to liability to pay for refuse services rendered under
this agreement.
fe
Applicant hereby agrees to indemnify and hold harmless
the City of Roanoke from any and all claims and demands
for injuries or damages arising out of this contract.
In addition, the City shall in no event be responsible
for the refuse container or the wrongful disposition of
any item placed in or near such container.
The City of Roanoke reserves the right to terminate
this agreement without notice and without cause.
The City of Roanoke reserves the right to increase
charges without notice to applicant.
The charge for Premium Service refuse collection to the
above premises is $ per month.
Should any part of this contract be declared
unenforceable by a court of competent jurisdiction,
such shall have no effect on the legality or validity
of any other part of this contract.
Applicant Signature
Date Signed
MAILING ADDRESS IF DIFFERENT FROM ABOVE:
s/8/92
MARy F. PARlOuR
City Clerk, CMC/P~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
February 26, 1993
File #21-80=85
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31351-022293 changing the name of previously
closed portions of Weller Lane, S. E., to Flannagan Drive, in honor of William H.
Flannagan, retired President of Roanoke Memorial Hospitals and Roanoke Hospital
Association. Resolution No. 31351-022293 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, February 22, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. Jay T. Eaton, Division Manager, Appalachian Power Company, p. O. Box
2021, Roanoke, Virginia 24022
Mr. Arthur L. Pendleton, Vice-President of Operations, Roanoke Gas
Company, P. O. Box 13007, Roanoke, Virginia 24030
Mr. Donald C. Reid, Area Manager, C & P Telephone Company, 5415 Airport
Road, N. W., Roanoke, Virginia 24012
Mr. Thomas L. Robertson, President, Carilion Hoalth System, P. O. Box
13727, Roanoke, Virginia 24036-3727
Mr. I. B. Heinemann, Executive Vice President, Carilion Health System,
P. O. Box 13727, Roanoke, Virginia 24036-3727
The Honorable Gordon E. Peters, City Treasurer
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
~Mr. '~. Robert Herbert
February 26, 1993
Page 2
pc:
Mr. James D. Grisso, Acting Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. James D. Hill, General Superintendent, Sign Shop
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. M. Craig Sluss, Manager, Water Department
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, PoLice Chief
Mr. Rawleigh W. Quarles, Fire Chief
Ms. Shelva S. Painter, City Registrar
MARY F. PARKER
City Clerk. CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 436
Roanoke. Virginia 24011
Telephone: (703) 981-2341
February 26, 1993
SANDRA H. EAK1N
Deputy City Clerk
File #21-80-85
Mr. Donald E. Sussman
SC Manager - Postmaster
United States Postal Service
Roanoke, Virginia 24022-9998
Dear Mr. Sussman:
I am enclosing six copies of Resolution No. 31351-022293 changing the name of
previously closed portions of Weller Lane, S. E., to Flannagan Drive, in honor of
William H. Flannagan, retired President of Roanoke Memorial Hospitals and Roanoke
Hospital Association. Resolution No. 31351-022293 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, February 22, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of February, 1993.
No. 31351-022293.
VIRGINIA,
A RESOLUTION changing the name of previously closed portions
of Weller Lane, S.E., to Flannagan Drive.
WHEREAS, Carilion Health System, owner of certain property
adjoining previously closed portions of Weller Lane, S. E.,
currently a private street, as shown and identified on the map
attached to the City Manager's report dated February 22, 1993, has
requested that the name of those portions of this street be changed
to Flannagan Drive, in honor of William H. Flannagan, retired
President of Roanoke Memorial Hospitals and Roanoke Hospital
Association; and
WHEREAS, the City Manager, by report dated February 22, 1993,
has recommended that the change in the street name be made.
THEREFORE, BE IT RESOLVED that the City Engineer, be and he is
hereby directed to cause the above street name to be appropriately
noted on all maps and plats lodged in his care; that the City
Manager be, and he is hereby authorized to cause the placement of
appropriate street name signs on said street, the cost of which
will be reimbursed by Carillon Health System; and that the City
Clerk transmit to the Postmaster at Roanoke six (6) attested copies
of this resolution, in order that said Postmaster be apprised of
the aforesaid street name change.
ATTEST:
City Clerk.
'93 FE 17
Roanoke, Virginia
February 22, 1993
The Honorable David A. Bowers,
and Members of City Council
Roanoke, Virginia
Mayor
Dear Mayor Bowers and Council Members:
Subject: Naming of Private Street
I. Background:
Weller Lane~ S.E., extending from South Jefferson
Street, at the City's Crystal Springs Pump Station,
into and through the property of Roanoke Memorial
Hospital, was closed to the public by Ordinance No.
30430-31891, which was adopted March 18, 1991.
Section 30-34 of the Code of the City of Roanoke
authorizes the City Manager to recommend to City
Council changes in existing names of streets, both
private and public.
II. Current Situation:
Carillon Health System has requested to change the name of
closed portions of Weller Lane, S. E., to Flannagan Drive in
honor of William H. Flannagan, Retired President of Roanoke
Memorial Hospitals and Roanoke Hospital Association.
Mr. Flannagan was previously honored by Roanoke City Council
as the 1986 Citizen of the Year.
III. Issues:
A. Legal Authority·
B. Cost to the City.
C. Citizen Recoqnition.
IV. Alternatives:
City Council authorize changing the name of previously
closed portions of Weller Lane, S. E., to Flannagan
Drive.
Leqal Authority. City Council is authorized to
name City streets.
Mayor Bowers and Council Members
Page 2
Cost to the City will be insignificant. Carillon
Health System will reimburse the cost of
fabricating and installing two new street name
signs to be constructed and erected to City
standards.
o
Citizen Recognition. William H. Flannagan will
receive ongoing public recognition for his years
of service to the hospital.
City Council not authorize changing the name of
previously closed portions of Weller Lane, S. E.,
Flannagan Drive.
to
Legal Authority. City Council has the authority
to approve or disapprove street name changes.
2. Cost to the City would be moot.
Citizen Recognition. Carillon Health System will
have to find another means of honoring and
recognizing William H. Flannagan.
IV. Recommendation:
City Council approve Alternative "A", and authorize changing
the name of previously closed portions of Weller Lane, $.E.,
to Flannagan Drive.
Respectfully submitted,
aenratgeHrerbert
WRH:WFC:pr
cc:
Mr. I. B. Heinemann, Executive Vice President,
Carillon Health System
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Street Maintenance
m
.-i
:
CA. LION
Health System
Carilion Health System
Post O£fice Box 13727
Roanoke, Virginia 24036-3727
Telephone 703-981-7116
February 1, 1993
Mr. William F. Clark
Director
Department of Public Works
City of Roanoke
215 Church Avenue, SW, Room 354
Roanoke, Virginia 24011
I B Heinemann
E~ecutive Vice President ~
Dear Bill:
Thank you for promptly returning my phone call and your direction as to
procedure for requesting a road name change.
As you may recall, the existing Weller Lane, extending from Jefferson
Street, at the City's water pump station, into and through hospital
property, was closed to the public at the time of the land swap with the
City. This action took place prior to beginning the new Roanoke Memorial
Hospitals addition.
It is the wish of the Hospitals' Board of Directors to change the existing
name of Weller Lane to that of Flannagan Drive. This request will honor
William H. Flannagan, the past president of both Roanoke Memorial
Hospitals and Roanoke Hospital Association, for his 30 years of dedicated
service to both the institution and the community at large.
Precedent for this request has been previously set with the approval to
change a road name adjacent to Community Hospital in honor of William R.
Reid--to wit: Reid Drive.
Your help in processing this request would be sincerely appreciated.
Respectfully,
I. B. Heinemann
Executive Vice President
cc: Thomas L. Robertson
MARY F. PAI~KI~R
City Clerk, CMC/,~E
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V/rginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
February 26, 1993
File #405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31352-022293 approving issuance of Change
Order No. 1 to the City's contract with Mattern & Craig, Inc., for additional services
necessary to design changes required to comply with the newly issued Virginia
Erosion and Sediment Control Manual, in the total amount of $14,764.89; and
approving issuance of Change Order No. 1 to the City's contract with Crowder
Construction Company, to implement changes required to comply with the newiy
issued Virginia Erosion and Sediment Control Manual, in the amount of $212,519.35,
for a total contract amount, including Change Order No. 1, of $12,894,799.35, as
more fuliy set forth in your report under date of February 22, 1993, in connection
with Carvins Cove Filter Plant Improvements - Phase I. Ordinance No. 31352-022293
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, February 22, 1993.
Sincerely,
City Clerk
MFP: sm
Eric.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. L. Bane Coburn, Project Manager
Mr. Wi Robert Herbert
February 26, 1993
Page 2
pc:
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
February 26, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #405-468
Mr. C. E. Tucker
Senior Vice President
Crowder Construction Company
P. O. Box 30007
Charlotte, North Carolina 28204
Gentlemen:
Mr. Stewart W. Hubbell
Vice President
Mattern and Craig, Inc.
701 First Street, S. W.
Roanoke, Virginia 24011
I am enclosing copy of Ordinance No. 31352-022293 approving the City Manager's
issuance of Change Order No. 1 to the City's contract with Mattern & Craig, Inc.,
for additional services necessary to design changes required to comply with the
newly issued Virginia Erosion and Sediment Control Manual, in the total amount of
$14,764.89, and approving the City Manager's issuance of Change Order No. 1 to the
City's contract with Crowder Construction Company, to implement changes required
to comply with the newly issued Virginia Erosion and Sediment Control Manual, in the
amount of $212,519.35, for a total contract amount, including Change Order No. 1,
of $12,894,799.35, as more fully sot forth in a report of the City Manager under date
of February 22, 1993, in connection with Carvins Cove Filter Plant Improvements -
Phase I. Ordinance No. 31352-022293 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, February 22, 1993.
Sincerely, ~&~4.~_-_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of February, 1993.
No. 31352-022293.
VIRGINIA,
AN ORDINANCE approving the City Manager's issuance of Change
Order No. 1 to the City's contract with Mattern & Craig, Inc., for
additional services necessary to design changes required to comply
with the newly issued Virginia Erosion and Sediment Control Manual;
approving the City Manager's issuance of Change Order No. 1 to the
City's contract with Crowder Construction Company, to implement
changes required to comply with the newly issued Virginia Erosion
and Sediment Control Manual, in connection with Carvins Cove Filter
Plant Improvements Phase I; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, Change Order No. 1 to the
City's contract with Mattern & Craig, Inc., for additional services
necessary to design changes required to comply with the newly
issued Virginia Erosion and Sediment Control Manual, in the total
amount of $14,764.89, as more fully set forth in the City Manager's
report to this Council dated February 22, 1993.
2. The City Manager or the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, Change Order No. 1 to the
City's contract with Crowder Construction Company to implement
changes required to comply with the newly issued Virginia Erosion
and Sediment Control Manual, as more fully set forth in the City
Manager's report to this Council dated February 22, 1993, such
Change Order shall provide for the following changes in the work to
be performed:
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER NO. 1:
$ 12~682~280.00
Provision of some landscaping elements
along entrance to site, additional
site fire hydrants, additional fire
extinguishers (particularly in the
Chemical Feed buildings), blow-out
panels in Chemical Feed Building No. 1,
additional signage for traffic direc-
tion and handicapped parking, widening
of the entrance driveway and gates,
additional foundation insulation on
buildings with slab-on-grade and the
deletion of some connections to
the sanitary sewer.
CONTRACT AMOUNT INCLUDING
CHANGE ORDER NO. 1
Additional time required for Change
Order No. 1
$ 212~519.35
$ 12,894,799.35
30.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
FEBI? P4:22
Roanoke, Virginia
February 22, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
CHANGE ORDER NO. 1
CARVINS COVE FILTER PLANT
IMPROVEMENTS PHASE I
ROANOKE, VIRGINIA
I. Backqround of this project is a follows:
A. Bids for this project were received by the Council
appointed Bid Committee on October 16, 1992.
B. Six (6) bids were received for this project with Crowder
Construction Company, of Charlotte, North Carolina,
submitting the low bid in the amount of $12~682~280.00
and 730 consecutive calendar days. The acceptance of
this bid was approved by Council on November 16, 1992.
Co
At the time of advertisinq of the project, Mattern &
Craig, Inc., submitted contract documents to Roanoke and
Botetourt Counties for their review and approval relating
to zoning, erosion and sediment control, storm water
management, building permits and fire marshall approval.
Several meetings with both counties had been held as
informational meetings during the time of preparation of
the contract documents.
Roanoke County completed their plan review the first week
of January 1993. Several minor changes were required
along with one major revision to the contract documents.
The minor revisions involved provision of some
landscaping elements along the entrance to the site;
additional site fire hydrants, additional fire
extinguishers particularly in the Chemical Feed
buildings, blow-out panels in Chemical Feed Building No.
1, additional signage for traffic direction and
handicapped parking, widening of the entrance driveway
and gates, additional foundation insulation on buildings
with slab-on-grade and the deletion of some connections
to the sanitary sewer.
Mayor and Members of City Council
RE: Change Order No. 1
Carvins Cove Filter Plant
Improvements Phase I
February 22, 1993
Page 2
The major revision required a complete redesign of the
sediment basin and the revision of the storm water
management calculations in order to comply with the newly
issued Virginia Erosion and Sediment Control Manual,
latest edition (the new manual was not received until
after the project had been designed and bid). Roanoke
County insisted that the new facilities be constructed
based on the regulations in the new manual.
II. Current situation is as follows:
Mattern & Craigt Inc. has completed the revisions to the
contract documents and has reviewed the requested change
with Roanoke County and received their approval of the
changes. Mattern & Craig, Inc., has issued these changes
to Crowder Construction Company for pricing, and have
discussed and negotiated the cost of changes with the
contractor. The negotiated cost of the required changes
is $212~519.35 and an additional construction time of 30
consecutive calendar days. --
Time expended for the additional services for these
changes by Mattern & Craig, Inc., was 294.25 additional
hours or $14,764.89 based on the hourly rate as quoted in
the consultants contract.
III. Issues in order of importance are:
A. Engineering concerns
B. Funding
C. Time of completion
IV. Alternatives are as follows:
Approve the issuance of Change Order No. 1 to the
contract with Crowder Construction Company, in the amount
of $212~519.35 and 30 additional consecutive calendar
days construction tim.
Mayor and Members of City Council
RE: Change Order No. 1
Carvins Cove Filter Plant
Improvements - Phase I
February 22, 1993
Page 3
Approve the additional fee of $14~764.89 for additional
services to the contract with Mattern & Craiqt Inc.,
Consulting Engineers.
Enqineering concerns, to meet the changes required
to the contract documents by Roanoke County, have
been met by the approved revised drawings and the
negotiated contract amount with Crowder
Construction Company.
2. Fundinq for these changes is as follows:
The additional sum of $212~519.35 to the
contract with Crowder Construction Company is
available in the project contingency account
No. 002-056-8368-9065.
The additional design costs for Mattern &
Craig, Inc., is available in the additional
services portion of their contract Account No.
002-056-8353-9055.
Time of completion of the contract with Crowder
Construction Company, will be 30 additional
calendar days, or February 18, 199~-. The design
changes have already been completed.
Reject the issuance of Change Order No. 1 and do not
authorize the listed changes to the scope of the
contract.
Engineerinq concerns to comply with the changes
required to the contract documents by Roanoke
County would not be met.
Fundinq for contract with Crowder Construction
Company, would remain in the construction
contingency account. However, the drawing changes
had to be made to solicit the contract price
changes and will have to be encumbered.
Mayor and Members of City Council
RE: Change Order No. 1
Carvins Cove Filter Plant
Improvements - Phase I
February 22, 1993
Page 4
Time of completion would be extended indefinitely.
The County will not let the excavation for the 12
MGD treatment basin begin until the sediment and
storm water basin have been completed.
V. Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to issue Change Order No. 1 to
the contract with Crowder Construction Company in the
amount of $212,519.35 and 3--0 consecutive calendar days
additional construction time. The total contract amount
would then be $121894~799.35 and 760 consecutive calendar
days.
Authorize the City Manager to issue Change Order No. 1 to
the contract with Mattern & Craig, Inc., in the amount of
$14~764.89 for additional services rendered.
WRH/LBC/fm
cc:
Respectfully submitted,
~It~y°Mbae~atgeH~rbert
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Manager, Management and Budget
City Engineer
Citizens' Request for Service
Construction Cost Technician
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
February 26, 1993
File #27-72-104-121-262-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31353-022293 accepting the foliowing bids for
certain motor vehicular equipment:
Item Quantity and Successful Purchase
Number Description Bidder Price
1 1 - New Full Size Farrell Ford, Inc. $12,899.00
Automobile
2 1 - New Full Size Warnock Ford, Inc. 13,436.00
Automobile
3 1 - New 4-door, Bergiund Chevrolet, 14,881.37
4-wheel drive Inc.
utility Vehicle
4 1 - New 4-wheel Bergiund Chevrolet, 15,496.58
V-6 Engine Inc.
Utility Vehicle
5 1 - New Mid Size Farreli Ford, Inc. 13,929.10
Station Wagon
6 I - New Mid Size Pinkerton Chevrolet- 9,802.96
Sedan GEO, Inc.
Mr. W. Robert Herbert
February 26, 1993
Page 2
Resolution No. 31353-022293 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 22, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
The Honorable W. Alvin Hudson, City Sheriff
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Steven L. Walker, Manager, Water Pollution Control Plant
Mr. William F. Clark, Director, Public Works
Mr. James A. McClung, Manager, Fleet and Solid Waste Management
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Ronald L. Wade, Acting Manager, Communications
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Corinne B. Gott, Acting Director, Human Development
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
February 26, 1993
File #27-72-104-121-262-472
Berglund Chevrolet, Inc.
Dominion Car Company
Farrell Ford, Inc.
Magic City Motor Corporation
Pinkerton Chevrolet-GEO, Inc.
Warnock Ford, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31353-022293 accepting the following bids for
certain motor vehicular equipment:
Item Quantity and Successful Purchase
Number Description Bidder Price
1 1 - New Full Size
Automobile
Farrell Ford, Inc.
$ 12,899.00
2 1 - New Full Size
Automobile
Warnock Ford, Inc.
13,436.00
3 1 - New 4-door, Bergiund Chevrolet, 14,881.37
4-wheel drive Inc.
Utility Vehicle
4 1 - New 4-wheel Bergiund Chevrolet, 15,496.58
V-6 Engine Inc.
UtiLity Vehicle
5 1 - New Mid Size Farrell Ford, Inc. 13,929.10
Station Wagon
6 I - New Mid Size Pinkerton Chevrolet- 9,802.96
Sedan GEO, Inc.
Bergiund Chevrolet, Inc.
Domi~)ian Car Company
Far'tell Ford, Inc.
Magic City Motor Corporation
Pinkerton Chevrolet-GEO, Inc.
Warnock Ford, Inc.
February 26, 1993
Page 2
Resolution No. 31353-022293 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 22, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed vehicular equipment.
MFP: sm
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Eno o
IN THE COUNCIL OF THE CITY OF
The 22nd day of February, 1993.
No. 31353-022293.
ROANOKE,
VIRGINIA,
A RESOLUTION accepting bids for certain motor vehicular
equipment and rejecting certain other bids for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, and the City Manager's report dated February 22, 1993,
are hereby ACCEPTED, at the purchase prices set out with each item:
Item Successful Purchase
Number Quantity & Description Bidder Price
1 1 - New Full Size Farrell Ford, $ 12,899.00
Automobile Inc.
2 1 - New Full Size Warnock Ford, $ 13,436.00
Automobile Inc.
3 1 - New 4-Door, Berglund $ 14,881.37
4-Wheel Drive Chevrolet, Inc.
Utility Vehicle
4 1 -
New 4-Wheel Drive,
V-6 Engine Utility
Vehicle
Berglund $ 15,496.58
Chevrolet, Inc.
5 1 - New Mid Size Farrell Ford, $ 13,929.10
Station Wagon Inc.
6 1 - New Mid Size Pinkerton $ 9,802.96
Sedan Chevrolet-GEO,
Inc.
2. The City's Manager of
authorized to issue the requisite
General Services is hereby
purchase orders for the above-
mentioned items, said purchase orders to be made and filled in
accordance with the City's specifications, the respective bids made
therefor and this measure, as more particularly set out in a report
to this Council dated February 22, 1993.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder
appreciation for each bid.
and to express to each the City's
ATTEST:
City Clerk.
Roanoke, Virginia
February 22, 1993
'93 FE 17 172:!
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids to purchase
Automobiles and
Utility Vehicles
Bid No. 93-1-65
I. Background
II.
Capital Maintenance and EquiDment Replacement
Proqram has identified vehicular equipment that
needs to be purchased or replaced. Six (6) units
are identified on Attachment "A" of this report.
Bid specifications were developed and along with a
request for quotation were sent to eleven (11)
vendors that are currently listed on the City's bid
list. A public advertisement was also published in
the Roanoke Times and Roanoke Tribune.
Bids were received in the Office of the Manager of
General Services after due and proper
advertisement, until 2:00 p.m. on February 5, 1993
at which time all bids appropriately received were
publicly opened and read. Bid tabulation is
attached.
Current Situation
Ail bids approDriately received were evaluated in a
consistent manner by representatives of the
following departments:
Fleet Management
City Sheriff
Communications
General Services
B. Bids received were also compared to vehicles that
are available under the current State Contract.
Automobiles and Utility Vehicles
Bid No. 93-1-65
Page 2
Bid evaluations are as follows:
III. Issues
Item #1 - One (1) New Full Size Automobile for
the City Sheriff. The lowest bid submitted by
Farrell Ford, Inc. meets all specifications
for a cost of $121899.00.
ae
Item #2 - One (1) New Full Size Automobile for
the City Manager. The lowest price for this
vehicle is the unit available on the State
Contract. This unit meets specifications and
is available from Warnock Ford, Inc. for a
cost of $13,436.00.
Item #3 - One (1) New 4-Door, 4-Wheel Drive
Utility Vehicle for Communications Department.
The lowest bid submitted by Berglund
Chevrolet, Inc., meets all specifications for
a cost of $141881.37.
Item #4 - One (1) New 4-Wheel Drive Utility
Vehicle, V-6 Engine, Heavy Duty Electrical
System for Water Pollution Control Plant. The
lowest bid submitted by Berglund Chevrolet,
Inc., meets all specifications for a cost of
$15,496.58.
Item #5 - One (1) New Mid-Size Station Wagon
for Social Services Department. The lowest
bid submitted by Farrell Ford, Inc., meets all
specifications for a cost of $13~929.10.
Item #6 - One (1) New Mid-Size 4-Door Sedan
for Social Services Department. The lowest
bid submitted by Pinkerton Chevrolet-GEO,
Inc., meets all specifications for a cost of
$9~802.96.
Need
Compliance with Specifications
Fund Availability
Automobiles and Utility Vehicles
Bid No. 93-1-65
Page 3
IV.
Alternatives
A. Council provide
vehicles:
for the purchase of the
following
One (1) New Full Size Automobile for the City
Sheriff from Farrell Ford, Inc. for a total
cost of $12~899.00.
One (1) New Full Size Automobile for the City
Manager from Warnock Ford, Inc., the current
State Contract provider, for a total cost of
$13~436.00.
One (1) New 4-Door, 4-Wheel Drive Utility
Vehicle for Communications Department, from
Berglund Chevrolet, Inc., for a total cost of
$14~881.37.
One (1) New 4-Wheel Drive Utility Vehicle, V-6
Engine, Heavy Duty Electrical System for Water
Pollution Control Plant, from Berglund
Chevrolet, Inc. for a total cost of
$15~496.58.
One (1) New Mid-Size Station Wagon for Social
Services from Farrell Ford, Inc. for a total
cost of $13,929.10.
One (1) New Mid-Size Sedan for Social Services
from Pinkerton Chevrolet-GEO, Inc. for a total
cost of $9,802.96.
a. Need - Vehicles identified in this
alternative are necessary for the
continued performance of assigned duties
by requesting departments.
b. Compliance with Specifications - Vehicles
recommended in this alternative meets all
required City specifications.
Fund Availability - Funds are available
in the following accounts for the
purchase of the above requested vehicles:
1. City Sheriff's account
Automobiles and Utility Vehicles
Bid No. 93-1-65
Page 4
2. Miscellaneous Revenue account
Capital Maintenance and Equipment
Replacement account
4. Fleet Management account
Water Pollution Control
Retained Earnings account
Plant
Reject all Bids
Need - Required duties of those departments
previously mentioned would not be accomplished
in the most effective and efficient manner.
Compliance with Specifications would not be a
factor in this alternative.
Fund Availability Funds available for the
purchase of requested vehicles would not be
expended.
Recommendations
A. Council concur with Alternative "A" - award the
lowest responsible bids meeting specifications for
vehicular equipment as follows:
1. One (1) New Full Size Automobile from Farrell
Ford, Inc. for a total cost of $12~899.00.
2. One (1) New Full Size Automobile from Warnock
Ford, Inc. for a total cost of $13~436.00.
3. One (1) New 4-Door, 4-Wheel Drive Utility
Vehicle from Berglund Chevrolet, Inc. for a
total cost of $14~881.37.
4. One (1) New 4-Wheel Drive, V-6 Engine Utility
Vehicle from Berglund Chevrolet, Inc. for a
total cost of $15~496.58.
5. One (1) New Mid Size Station Wagon from
Farrell Ford, Inc. for a total cost of
$13,929.10.
Automobiles and Utility Vehicles
Bid No. 93-1-65
Page 5
cc:
One (1) New Mid Size Sedan from Pinkerton
Chevrolet-GEO, Inc. for a total cost of
$9,802.96.
B. Reject all other Bids
Fundinq is as follows:
$12~899.00 is available in Sheriff's
Department account 001-024-3310-9010 for the
purchase of Item #1.
Increase the revenue estimate $13~436.00 from
Miscellaneous Revenue account 001-020-1234-
0859 and appropriate a like amount to transfer
to Fleet Management account 006-052-2641-9010.
Appropriate $14~881.37 from Capital
Maintenance and Equipment Replacement Program
account to Fleet Management account 006-052-
2641-9010 for the purchase of Item #3.
Appropriate $15~496.58 from Water Pollution
Control Plant Retained Earnings account to
Water Pollution Control Plant account 003-056-
3175-9010 for the purchase of Item #4.
$23~732.06 is available
account 006-052-2641-9010
Items #5 and #6.
in Fleet Management
for the purchase of
Respectfully Submitted,
W.~obert Herbert
City Manager
City Attorney
Director of Finance
Office of Management & Budget
0
No. of Vehicles
1
1
1
1
1
1
Attachment "A"
Type
Automobile
Automobile
utility Vehicle
utility Vehicle
Station Wagon
Automobile
Department
City Sheriff
City Manager
Co~unications
Water Pollution
Control Plant
Social Services
Social Services
CITY OF ROANOKE,
February 22, 1993
FEB 18 P3:06
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso
Monthly Financial Report
Attached is a copy of the financial report for the month of January,
1993. If any member of City Council has specific questions, I would be pleased to
provide an explanation.
~'"g irector of Finance
JdG/kp
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF JANUARY 31, 1993
General Contingency.'
Balance July 1, 1992
No. Depa~ment
Propose
31100 Transfers Grant Local Match
31107 Recreation Youth Summit
CMT Human Resources Uniforms for Conservation Corp.
CMT Municipal Auditing Quality Control Review
CMT Human Resources Juvenile Curfew
31256 Director of Utilities
and Operations Gas Franchise Study
CMT Building Inspection Housing Needs Assessment
CMT Parks Excess Funds
CMT J & D Relations
Court Clerk Storage Fees
CMT Director of Public Works Municipal Building Space Study
317,779
1,800)
29,914)
4,500)
1,605)
4,000)
16,500)
2,O00)
3,080
908)
5,000)
254,632
Maintenance of Fixed Assets Contingency:
Balance July 1, 1992
200,000
Supplemental Budgets - Employee Compensation
Ord.
31244
Balance July 1, 1992
Department
Nondepartmental
Purpose
Health Insurance
Total Contingency Balance
25,000
25,000)
$ 454,632
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Fo~eitures
Revenue From Use of Money end
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous Revenue
internal Services
Total
Year to Dote for the period
Jul 1-Jan 31 Jul 1-Jan 31 Percentage
1991-92 1992-93 of Change
$ 20,038,976 $ 20,372,851 1.67%
16,796,087 17,715,498 6.47%
326,281 336,097 3.33%
307,409 367,277 19.48%
425,359 462,868 8.82%
16,670,241 18,681,869 12.14%
12,626,761 13,029,540 3.20%
20,738 128,867 521.36%
1,659,517 1,310,107 (21.05%)
162,648 161,769 5.98%
984,483 845,440 ( 14.12%1
$ 991906;499 $ 73,312;173
Cuweot Fiscal Year
Revised Percant of
Revenue Revenue Estimate
Estimates Received
53,308,845 38.22%
39,883,333 44.42%
523,250 64.23%
593,000 61.94%
827,652 55.93%
34,874,503 73.72%
26,206,966 61.69%
153,332 84.04%
2,606,042 52.28%
309,560 52.26%
1,493~681 56.60o~
4.87% $ 159,679,054 45.91%
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation, and
Cultural
Community Development
Education
Debt Service
Nondepartmental
Total
Year to Date for the Period
Current Fiecal Year
Jul 1*Jan 31
1991-92
$ 5,140,611
1,968,066
18,187,235
11,658,427
8,075,269
2,420,903
469,157
35,355,478
7,397,158
524,497
Jul 1-Jan 31
1992-93
$ 5,260,474
2,133,595
18.320,848
13,031,072
7,886,305
2,844,775
491,357
38,324,545
6,669,083
2,370,557
of Chenae
2.33%
8.41%
0.73%
11.77%
( 2.34%)
17.51%
4.73%
8.40%
( 9.84%)
351.97%
Unencumbered Ravieed Budget
Balance AD=roDrietion~ Obligated
$ 3,823,037 $ 9,083,511 57.91%
1,374,843 3,508,438 60.81%
11,507,398 29,828,246 61.42%
7,395,740 20,426,812 63.79%
6,447,645 14,333,950 55.02%
$ 91;196f801
$ 97f332~611
6.73%
1,537,467 4,382,242 64.92%
407,679 899,036 54.65%
31,666.997 69,991,542 54.76%
483,234 7,152,317 93.24%
2~898,418 5,268,975 44.99%
$ 67 542 458 $ 164,875;069 ~
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 1993
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unencumbered
Budaet To Date Balen;e Encumbrances Balance
10,972,674
11,735,656
352,140
7,371,097
2,107,692
1,389,028
10,657,362
5,197.989
5,935,245
6,871,415
316 158
4,245 726
1,726 866
1,303 553
4,234 445
5,037,429 $ 236,944 $ 4,800,485
4,864,241 1,112,847 3,751,394
35,982 25,379 10,603
3,125,371 876,601 2,248,770
380,826 162,663 218,163
85,475 8,622 76,853
6,422,917 1,565,927 4,856,990
5,197,989 5,197.989
$49.783,638 ~ 24,633.408 ~ $ 3,988,983 ~ 21 161 247
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating income
Add: Non-Operating income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
income Before Non-Operating Expenses
Less: Non-Operating Expenses
Miscellaneous
Total Non-Operating Expenses
Net Income
1993
1,426,304
1,383,917
115,057
11,911
806,079
157,941
3,901,209
574,110
1,066,579
232,769
188,078
2,061,536
1,839,673
414,136
1,425,537
43,855
5,650
133
150
49,788
1,475,325
1,574
1,574
$1,473,751
1992
952,929
1,158,274
73,033
10,636
913,853
192,755
3,301,480
544,164
988,542
218,350
189.586
1,940,642
1,360,838
416.732
944,106
80,838
3,775
4,000
88,613
1,032,719
$1,032.719
5
WATER FUND
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 141,516
242,402
2,410
178,676
12,103
1,170,797
9,007
1,424,202
1,050
638,078
22,649
750,111
4,593,001
3.399,568
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating income Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on investments
Miscellaneous
Total Non-Operating Income
(Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net (Loss)
1993
2,564,637
449,100
123,694
306,320
39,482
40,573
17.454
88O,O04
2,485,567
3,365,571
175,689
(384,313)
37,293
67,538
104,831
(279,482)
299.765)
1992
$ 2,634,846
335,076
112,190
368,483
32,528
51,182
10.248
3,544.553
836,764
2.575.978
3.412.742
131,811
72,067
66,396
138,463
(293,959)
__29 209
$(323.168)
7
SEWAGE TREATMENT FUND
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Other Equipment
Unidentified Construction
FY86 Projects Design
Roanoke Diesel Engine #6
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
$ 17,172
33,340
60,697
821,476
32,342
56,300
1,021,327
143.075
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 1988 Revenue Bond Issue
Total Non-Operating Expenses
Net (Loss)
1993
$ 414,323
63,615
1,778,179
134,061
2,390,179
785,922
1,724,545
665,633
616,757
48,876
103,691
15,650
41,600
10,613
14,856
3,313
189 723
238,599
45,258
2,327
304,436
1992
577,255
61,581
1,564,755
80,509
2,284,100
682,959
912.567
688,574
625.847
62,727
175,242
28,088
62,305
11,815
1,115
278,565
341,292
50,186
2,305
305.912
358,403
$( 17,111)
9
ROANOKE REGIONAL AIRPORT COMMISSION
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Refurbish Buildings
Paint and Repair Buildings
Remove Storage Tank
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Snowblower/AIP 11
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditur~s
17,780
22,688
4,776
27,600
37,318
2,40O
16,980
371,510
141,240
796,552
3.000
1,441,844
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Operating Supplement From General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income (Loss)
Net Income (Loss)
1993
228,612
35,943
110,349
1,065
47,584
71,444
494,997
360,726
90,662
57,769
35,894
201,117
114,224
2,523
1992
238,481
36,971
74,850
800
43,557
55.596
272,120
65,328
47,345
282,619
163,830
42,772
1,536
33,287 30,7O0
2,523 2,334
5,726 44,765
.( 1.334) ( 981)
903,117
(408,120)
208 821
( 616,941)
678,616
8,072
$ 71,781
(502,113)
209 730
(711,843)
( 10.727)
. ( 10,727)
11
CIVIC CENTER FUND
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Asbestos Abatement
Acoustical Enclosure Removal
Air Conditioning in Coliseum
Total ProJect Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
62,330
233,835
118,800
17.635
432,600
233.835
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Operating Subsidy for GRTC
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1993
16,909
156,032
113,239
259,232
121,528
34,954
701,894
371,621
371,621
330,273
305,779
24,494
719,163
3,750
1,100
724,013
748,507
338,516
805.784
1992
157,994
112,840
272,874
71,445
34,476
267.065
267,065
382,564
222,414
160,150
300,000
820
645
301,465
461,615
300,000
$ 82 795
13
CITY OF ROANOKE
NURSING HOME FUND
INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Operating Supplement
Total Non-Operating Income
Net Income
1993
89,323
149,177
455,771
694,271
944,860
944,86O
(250,589)
(281,181)
5,865
405,553
411,418
130 237
14
NURSING HOME FUND
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Total Project Expenditures
Year to Date
ExDenditure;
$ 9,079
9.079
15
CITY OF ROANOKE
HOTEL ROANOKE CONFERENCE CENTER FUND
INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating income
Contribution from Capital Fund
Contribution from Virginia Tech
Interest on Investments
Total Non-Operating Income
Net Income
1993
32 033
32,033
(32,033)
50,000
50,000
712
100 712
68 679
16
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1993
5.437,01B
2,729,280
1 273 256
4 O02 536
1,434,480
__ 325 293
1,109,187
1992
2,608,714
3,789,066
694,617
357 248
337.369
62 553 117,524
~ _ 117.524
$ 1~171~740 ~ 454.893
17
INTERNAL SERVICE FUND
JANUARY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Management Services - Furniture and Equipment
Management Services - Other Equipment
City information Systems - Other Equipment
City Information Systems - Library Automation Equipment
Fleet Management - Furniture and Equipment
Fleet Management - Other Equipment
Utility Line Services - Other Equipment
Utility Line Services - Sewershed Study
Total
Year to Date
2,578
106,118
73,611
10,O35
4,438
1,329
37,491
79,611
18
WATER
SEWAGE 1,644,856.09 1,158,654.09 1 251,543 93 1,752,073.58
AIRPORT 5,986,482.36 334,182.71 470,350.99 4,658,397.77
CIVIC CENTER 450,025.59 44,789.67 149,044.30 (383,451.92)
INTERNAL SERVICE 3,713,658.53 564,850.15 196,264.52 3,428,595.63
TRANSPORTATtON 287,392.28 133,449.02 87,630.29 69,347.02
CAPITAL 19,353, 068.98 63,831.09 904,755,69 20~ 913,385.98
NURSING HOME 423,019.39 96,921.85 257,572.01 '
: ' 0.00
HOTEL&CONVENTiON 73,858.44 310.68 5,680.19 i:~ 0.00
DEBT SERVICE 4,790,414.26 2,295,961.92 97,754.32 6,327,540.46
PENSION 230,672.42 472,291.37 594,452.44
t~3~ (15,948.39)
FDETC 144,322.91 176,486.68 173,331.65 (253,128.03)
GRANT PROGRAMS (536,601.08) 1,157,643.63 1 757,224.89 (824,479.50)
PAYROLL (@,966,561.63) 12,856,366.88 8,191,355.58 (7,520, t97.60)
TOTAL $66,036,840,12 $33,020,037,48 $30,287,939,71 $61,435,513,90
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GiENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 1993
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED JANUARY 31, 1993.
GENERAL $7,286,570.88 $13,540,152.83 $16,030,440.60 $1,539,608:29
32, 155,660.70 124,144.91 120,538.31
31,743,770.61
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
ViRGINiA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 1993
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES
OF DEPOGIT
CENTRAL FIDELITY BANK $12,000,000.00
NATIONSBANK
SIGNET BANK
STATE NON-ARBITRAGE PROGRAM {SNAP)
TOTAL
DATE: FEBRUARY 17, 1993
SECURITIES
9,500,000.00
4,000,000.00
39,503,094.44
-GORDON E. PETERS: ROANOKE CITY~REASURER
19
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 7 MONTHS ENDING JANUARY 31, 1993
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1993
$ 3,411,978
2,357,388
2,355,747
__248 456
8.373.569
1992
3,155,679
2,651,892
4,855,486
78,197
Exoenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
3,953,591
222,285
19,939
184,694
3.864.361
$ 3,788,714
174,051
139,063
121,494
20
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF JANUARY 31, 1993
Assets
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1993 $152,679,829
1992 $137,869,088)
1993 1992
108,468 $( 16,803)
131,613,228
250,931
18.000
$ 131.9901627
120,460,687
565
18,000
$ 120.462,44~
Liabilities end Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
688,272 $ 657,358
688,272 657.358
127,437,994 113,287,159
3,864,361 6,517,932
131,302,355 119,805~091
131,990.627 $ 120.462r449
21
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
February 26, 1993
File #24-184-429
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31354-022293 amending the Code of the City of
Roanoke (1979), as amended, by enacting new Section 22.1-36.1, Rollover of lump
sum distributions, to provide, under certain circumstances, for rollover of lump sum
distributions under the City of Roanoke Pension Plan to individual retirement
arrangements or to qualified defined contribution plans, at the discretion of the
beneficiary. Ordinance No. 31354-022293 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, February 22, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
The Honorable G. O. Clemens, Chief Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Kenneth E. Trabue, Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
Mr. W. Robert Herbert
February 26, 1993
Page 2
pc;
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorahie Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Gordon E. Peters, City Treasurer
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
The Honorable W. Alvin Hudson, Sheriff
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Aibright, Clerk, Genera! District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Wilburn C. Dihiing, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Doris B. Peters, Retirement Administrator
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. Robert H. Bird, Municipal Auditor
Mr. George C. Snead, Jr., Director, Public Safety
Mr. William F. Clark, Director, Puhiic Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Raymond F. Leven, Public Defender, Suite 4B Southwest Virginia
Building, Roanoke, Virginia 24011 '
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, p. O. Box 223§, Taliahassee, Florida 32304
Mr. F. Wiley Hubbeli, Chairl~erson, Board of Trustees, City of Roanoke
Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014
Mr. John W. Thompson, Consulting Actuary, Buck Consultants, Xerox Centre,
55 West Monroe Street, Chicago, Illnois 60604
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of February, 1993.
No. 31354-022293.
VIRGINIA,
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by enacting new S22.1-36.1, Rollover of lump sum
distributions, to provide, under certain circumstances, for
rollover of lump sum distributions under the City of Roanoke
Pension Plan to individual retirement arrangements or to qualified
defined contribution plans, at the discretion of the beneficiary;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained by the addition of a new S22.1-36.1,
Rollover of lump sum distribution~, such new section to read and
provide as follows:
~22.1-36.1. Rollover of lump sum distributions.
When any beneficiary under the City of Roanoke Pension
Plan is required to or elects to receive a lump sum
distribution pursuant to any provision of such Plan, such
lump sum distribution may, at the election of the
beneficiary, be transferred directly to an individual
retirement arrangement, including any individual
retirement account or any individual retirement annuity
established pursuant to Section 403(a) of the Internal
Revenue Code, or to a qualified defined contribution plan
that accepts rollovers. The Secretary-Treasurer of the
Plan shall give written notice to beneficiaries of their
rollover rights under this section; such written notice
shall be given to beneficiaries no less than thirty (30)
days nor more than ninety (90) days before the date of
any lump sum distribution. The Internal Revenue Service
model statement may be used for this purpose. Any
beneficiary who fails to make an affirmative election on
a form provided for the
Treasurer shall be treated
transfer election.
purpose by the Secretary-
as having not made a direct
2. In order to provide for the usual dally operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
FEB 16 P2:3 ,
Roanoke, Virginia
February 22, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject:
Eligible Rollover Distributions from
Roanoke Pension Plan
Dear Mayor and Members of City Council:
the City of
On July 3, 1992 former President Bush signed the Unemployment
Compensation Amendments of 1992. This new law significantly
changed the treatment of distributions from qualified retirement plans.
The Act will:
Liberalize the types of distributions that are eligible for rollover;
Require mandatory income tax withholding at a rate of 20% for
eligible distributions paid directly to participant and not rolled over;
and
3. Require a qualified plan to provide employees with a direct
transfer option.
The Act provides that any distribution eligible for rollover made after
December 31, 1992, may be rolled over to either a qualified plan or a
qualified Individual Retirement Account (iRA).
II.
Current Situation
Ao
Distributions eligible for rollover include eligible lump sum payments from
defined benefit retirement plans.
On January 25, 1993 City Council approved an ordinance authorizing
conversion of unused extended leave to creditable service for retirement
Honorable Mayor and Members
of City Council
February 22, 1993
Page 2
Ill.
purposes and authorizing monthly or eligible Pump sum payments to
members and non-members of the City of Roanoke Pension Plan.
Other forms of lump sum payments made by the Pension Plan are:
1. Death benefits to beneficiaries of members of the Employees'
Retirement System (Section 22.1-69, Code of the City of Roanoke
(1979), as amended), and
2. A calculated monthly benefit of $50 or less (Section 22.1-71,
Code of the City of Roanoke (1979), as amended).
Prior to the changes made by the Act, the recipient of a qualified plan
distribution could elect that no income taxes be withheld. The Act
eliminates the recipient's right to make such an election. The one
significant exception to the withholding requirement is that no portion
will be subject to withholding if the recipient elects to have the
distribution transferred directly to another qualified plan or a qualified
IRA.
The Act imposes two new responsibilities upon an employer which
maintains a qualified retirement plan.
The plan must be written to permit a direct transfer of a
participant's benefits from the plan to another qualified plan or to
a qualified IRA.
The other responsibility is that of providing a participant with a
notice before a distribution is made. The notice must advise of
the right to roll the distribution over, the new withholding rules,
and the direct transfer option. The IRS has provided a model
notice which can be used for this purpose (copy attached).
Recommendation
Council approve the attached ordinance, effective January 1, 1993,
amending the Code of the City of Roanoke (1979), as amended,
Honorable Mayor and Members
of City Council
February 22, 1993
Page 3
authorizing direct transfer of lump sum distributions from the City of
Roanoke Pension Plan to another qualified plan or to a qualified IRA.
Respectfully submitted,
James D. Grisso
Acting Director of Finance
JDG/DP:s
Attachment
CC:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Doris Peters, Retirement Administrator
IRS Model Notice
Special Tax Notice.
This notice contains important inform~on you will need be{ore you decide how to receive
yenr beneftto from [ ~SI~T NAME OF KAN ] (the"Plan").
Sununary
A p~nnent from the Ptan tha~ is eligible for "rollover" can be taken in Iwo ways. You can
havea//orany~ort/on ofyour payment either 1) PAID ~"DIRECT la)LLOVEg'Or 2) PAID
TO YOU. A rollover is a pa~nncot o~ your I~an benefits to your indi~lual ~!
arrengement (IRA) or to acother e~nployer plan. This choice will affect tfin tax you owe.
If you choose a DII~T ROLLOVER
· Your payment will not be taxed in the current yenr and no income tax will be ~ithfinid.
· Your payment will be made direaly to ~ur IRA or, if you dax~, to anotfinr empfoyer
· Your payment will be taned laler when y~ take it out of the IRA or the employer plan.
ff you dmose m have your Ftan benefits RUD 'fO Yo~
· You will rec~e only 80% oftfin paymenL bemu,a' the Plan administrator is requtred to
wilhhok120~ tithe payment and send it to the IRS as income tax withholding to be
· ff YOn ~nant to r~l ova' IOOg d ~e peymemo an IRA or m empl~er phn, you mua
II_ Direct RoHove~
You can cho~e a dire~ rolfover d ~ or any pordon of your payment that is an "eligible
mllover distribution," as described above. In a direct rofinver, the eligible rofinver
dist~bution ~ paid directly fi'om the Plan to an IRA or another empfo~er plan that ~
rofinvers. If you chocee a diz~ct rollover, )~u are no~ taxed ou a payment until you hter
take it ant ohhe IRA or the employer plan.
D#eet Ro/lover to mi/RA. You can open an IRA to ~r~eive the direct rollover. (The
term "IRA," as used in this n~ce, includes individual retirenent accounts and individual
retirement annuities.) If you choose to have your payment made directly to an IRA, contact
an IRA sponsor (usually a fianncial institution) to find out how to haw your paynamt ma:le
in a direct rofinver to en IRA at tha~ institutiou, ff you are ensure of how to ira, est your
money, you can temporarily establish an IRA to recewe the payment. Hova.-,er, in choosing
an IRA, you may wish to cousider whether the IRA you chcose will allow you to move all or
a Pan of your payment to another IRA at a lator date, wtihout pcoalties or other limitaliorts.
See IRS Publication 590, Indivtdtcg Retirement An'angement~, for more information on
IRAZ (including limits on how o~en you can roll over b~ween IR~).
Direar Roliover to a Phm. ff you are empfoyed by a new empfoyec that has a plan, and
you want a dh'ect rdlover to tfint phn, ask tfin adminLstr~of of that plan whether it will
accePl your mllovef. An emFk~na' p~en is not legally required to accept a roiiover, ff your
new employer's plan dens no~ accepl a rollover, you can choose a direct rolfover to an IRA.
Dlent~ Rollot~r of· Sert~ of l'ayen~,tta ffyou recei~ digible rofinver distribuaous
that ate paid in a se~es for le~ than ~.n~ years, your choice to make or not make a direct
decfioo. You are h'ee to chenge your etectiou for any latea- payment in the series.
~I. Payment Paid To You
payment i'qaxed in the year you reenive it anles$, v/dhin 60 days, you roll it over to an IRA
~mme Ta~ Wl~mldin~
Maml~t~vy II~tkko/d/Ng. If any porfiou d the payment to you is an d/gible t~fin~e-
d~'ifinfiou, tfin Phn i~ tequh'ed by law to ~thhotd 20% d thai amount. This amoent is
is $10,000, only $8,000 will be p~lid to ~ b,,~,~e the phn must withhold $2,000 as
income taz. Ho~n."ver, wfinn you prepuce your income tax return br the yenr, you will
repor~ file foil $10,000 $'$ a p~anant f~'om the Plan. yoo will repotx the $2,000 as tax
¥o/msloy I~. If any porllon dy~' p~nnent is not an eli~le rofin~er
la fias case, you may dect n~x to line vafl~holding apldy ~o thn poniou. To dec~ om of
You can rdhr,~' up lo I00% of the ~4i~Me r~k~ner di~trilmtiou, including an amount
Exam, o/e: Your eligible rollovef distribution is $10,000, and you choose to
have it pind to yo~. You will recetve $8,000, und $2,000 will be sent to the II~; as
inoome tax v~thholding. W'~ain 60 days after recei~g the $8,000, you may roll
over the entire $10,000 to an IRA or employex plan. To do this, you roll orer the
$8,000 you t~eived from the Plan, und you ~vill have to find $2,000 fi'om other
sourees (your sa~ings, a loan, etc.). In tbls ca~e, the entire $10,000 is not taxed
until you take it out of the IRA or employer plan. lfyou roll over the entire
$10,000, when YOU file your income tax returo you may get a re,nd of the
$2,000 v, ithlleld.
If, un the other hand, you rooll over only $8,000, the $2,000 you did not roll over
is taxed in the )eas it was 'Mthheld. When you file your income tax returo you
may get a refund of part of the $2,000 '~/ithheld. (However, any retired is lik~ty
to be larger ff you roll ovet' tbu entire $10,000.)
.4dd/t/onal 10% Ta.v/f Yo~ Ar~ am/or -4ge 5~. If you receive a payment before
you rench age 59½ and you do not roll it ovec, then, in addiKon to the regulus inoome tax,
you may have to pay an extra tax eqanl to 10% of the taxable portion of the paymunt. The
adthtiona] I0% tax does not apply to your payment flit is ( I ) paid to you beenase you
sepame from servien ~th your employer doting or altec the year you rench age 55, (2)
paid because you reme due to disability, (3) paid to you as equal (or almost equal)
pa)~nents over your life or life expeclitocy (or your and your be~eficintys lires or life
eapentancies), or (4) ased to pay certain medical exllemes. Sen IRS Form 5329 for more
rased in the yenr you receix'e it Howevec, flit q~s~li~'a,,z as a "lump sum tfistfibudun;' it may
be chgible for apocial tax tnatu~nt. A lump mm di~-tbulion is a payment, within une yenr,
that is payable to yo~ because you hase renched age 59'A or have separated from service
reanhed age 59½ or have bucome disal~ed). For a payramt to quali~/as a lump sum
tax tn~amt for lump sum dist~adom i$ dosctibed butmv.
payment by using "5-~a' averaging'. Five-!~ar meraging of leu reduces ihe tax
Tm. Ye~tr Av~q4~ ~ Yo~ W~ Bora B~w~,la~ary 1,193~. lf ~d
recehe a lump sore th,~'ibulio~t and you ,acre buro be{ore Junualy 1,1936, y~
averaging" (using 19~6 m rues) ientend ~ 5-yenr a~,aO~ (um~ c~rrent taz
you owe.
In adc{itinn, ff you receise a letup sum dislfilmtion and y{}u were burn befo{e
Janunry I, 1936, you may elecl to have fl~e past of your payment that is
altributable to yom' pre-1974 paslicipadu~ in the Iqan (ff any) taxed as Ion~.
term eapitnl gain at a rate of 20%.
the dectinn applies to nil letup sum 0imibuliuns that ~ou reee~ in that same ~ar. lf~u
have p~ymas]y rolled over a payment fi~n the 1~1 (or en~n othet' similar plato of the
YOu r~fi o~e~' your !~ent to un IRA, ~ ~ll hoc bu al~e to use tl~s %mthd taz lrealment
IRA, this spec~ tax trentment is not av~a~e i~r fl~e re~ ~ fl~e payment.
restfictiuns are doscfibud in IRS Form 4972, ~,~ich has more informalinn of~ h~mp stun
Employer Stock or Sec~riHes. There is a speonl rule for a payment front the Plan that
includes employer stock (or other employer securities). To use th~s special rule, 1) the
payment must qunlify as a lump sum distribution, as described above (or would ~
except thal you do not yet have 5 years of participation in the Plan), or 2) the employer
stock ind~ded in the payment must be al~binsble to "a~er-tax' employee contributiun~ '
any. Under this specinl rnle, you may have the option of not paying tax un the -net
unrealized apprecintl~)n' of the stock until you setl the stock. Net unrealized appreciatiol,
generally is the increase in the value of the emplo~r stock while il was held by. the Plan.
For example, if employer stock was contributed to your Plan account when the stock was
wor0a $ 1,0OO but the stock was worth $1,200 when you t~ceived it, you would not have Io
pay tax un the $200 increase in value until you later sold the stock.
You may instend elect not to have the special rule apply to the net unrealized appreciation.
In this case, your net unt'~al~7,vl appreciation will be taxed in the year you reC~ve the
stock, unless you roll over the stock. The stock (including any net unrealized appreciation)
can be rolled o~'r to an IRA or another employer plan either in a threct rollover or a
If you receive employer stock in a payment that qunlifies as a lump sum distribution, the
sFecinl tax trealmenl for lump sum distfibutiuns described above (such as 5-yeni'
a~raging) also may apply. See IRS Form 4972 for additional information on these niles.
payments to surviving spouses of employees and to spotues or brmec spouses who are
"alternate payens." You are un alternate payee ff your inten~ in the P[un results from a
"~ domestic relatinm order',' which is un order isaned by a cunn, usually in
apply to a doceased employee's bem.a'acia~ who is no{ a spume. However, then! are some
should bu memtooed.
the paymem paid as a direct rollo~ter or paid to you. ffyou ha,~e it paid to you, you cun
keep it or rotl it ovec yours~f to an IRA or to anolher employec plan thai accepts rollovers.
ffyo~ asea bun~ci~ otbur than a sun, Mug spouse, you CANNOT choese a direct
youngec than age 59~
thai inclndo emplo}et stock, as doscribud in section Ill above. If you recetve a payment
be~',w of the employee's death, ~ may bu ~le to trent the payment as a lump sum
dist~ladion if the employee met ~he appmprme age requiremunts, whether or not the
How To Obtain Addt~nai Information
Tbls notice sunur, arizes unly the ledecnl (not stale or locnl) tax roles that might apply to
your payment. ~e rdies describud abo~e are complex and contain many cunditions and
retirement plum in II~ Publication 575, ' ' , and IRS Publicatiun
590, ' ' ' . Thexe publicaltons are available from your locnl
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
February 26, 1993
File #162-184
Mr. Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
I am attaching copy of Ordinance No. 31355-022293 establishing annual salary
increments for automobile use for two job classifications in the Office of Real Estate
Valuation, effective retroactive to July 1, 1992. Ordinance No. 313§5-022293 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
February 22, 1993.
Sincerely, 7~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Grisso, Acting Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Ma. Corinne B. Gott, Acting Director, Human Development
Mr. Kenneth S. Cronin, Personnel Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 22nd day of February. 1993.
No. 31355-022293.
VIRGINIA,
AN ORDINANCE establishing annual salary increments for
automobile use for two job classifications in the City's service;
and providing for an emergency.
WHEREAS, Paragraph 7 of Ordinance No. 31000-051192, adopted
May 11, 1992, establishes annual salary increments payable on a bi-
weekly basis for job classifications which require the incumbent to
privately own or lease a motor vehicle routinely used in the course
of conducting City business; and
WHEREAS, it is the intent of City Council to retroactively add
two new job classifications to the list of classifications for
which the annual salary increment for automobile use is authorized.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke as follows:
1. In addition to the job classifications established by
Paragraph 7 of Ordinance No. 31000-051192, annual salary increments
payable on a bi-weekly basis shall be provided for the hereinafter
set out job classifications which require the incumbent to
privately own or lease a motor vehicle routinely used in the course
of conducting City business as follows:
Position Title Annual Salary Increment
Deputy Director of
Valuation
Junior Appraiser
Real Estate
$ 1,620.00
$ 1,620.00
2. If the requirement that any of the foregoing officers or
employees own or lease a motor vehicle for routine use in the
conduct of City business should be eliminated, then the salary
increment established by this Ordinance shall be terminated as of
the date of elimination of such requirement.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect retroactive to July 1,
1992. ATTEST:
City Clerk
Roanoke, Virginia
February 2~31~8 ~11 '.36
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Annual Salary Increment
For Use of Private Motor Vehicle
I. BackGround:
Annual Salary Appropriation Ordinance authorizes an
annual salary increment for certain officers and
employees using their private motor vehicles routinely
in conducting City business
Director of Real Estate Valuation, Senior Appraiser and
Appraiser job classifications are set out in the
ordinance and authorized an annual salary increment
payable on a bi-weekly basis.
Ce
Vacant Senior Appraiser position was reclassified to
two (2) Junior Appraiser positions in October, 1992.
DePutY Director of Real Estate Va%uation receives
annual salary increment but is not one of the job
classifications set out in the ordinance.
II.
Current Situation
A. DeputY Director and Junior Appraiser job classifica-
tions are not included in ordinance.
B. Council authorization in the form of an ordinance is
III.
required to provide annual salary increment to Junior
Appraiser and Deputy Director job classifications.
Annual Salary Increment for Senior Appraiser and
Appraiser is $1,620.
Issues
1. Need
2. Consistency
3. Fundin~
Annual Salary Increment
Page 2
IV. Alternatives
Council adopt ordinance including Deputy Director of
Real Estate Valuation and Junior Appraiser as job
classifications set out to receive $1,620 annual salary
increment for use of private motor vehicle in conduct-
ing city business.
Need: Deputy Director and Junior Appraisers are
required to use their private motor vehicles rou-
tinely in conducting city business and should be
compensated accordingly.
Consistency: Employees with similar job duties
(Senior Appraisers and Appraisers) are compensated
for use of private vehicles in conducting city
business.
FundinG: Funding is available in the Office of
Real Estate Valuation operating budget.
B. Do Not Pass Ordinance
Need: Required duties and tasks could not be
performed without use of a motor vehicle.
Consistency: Some employees would be compensated
for use of private vehicles and similar employees
would not be compensated.
3. FundinG: Funds would not be expended.
Recommendation
Council concur with Alternative "A" adopt ordinance
adding Deputy Director of Real Estate Valuation and
Junior Appraiser to list of job classifications for
which the annual salary increment for automobile use is
authorized.
Respectfully submitted,
Willard N. Claytor~-Dlrector
Real Estate Valuation
City Attorney
City Manager
Acting Director of Finance