HomeMy WebLinkAboutCouncil Actions 06-14-93BOWl iFS
31505
REGUIAR WEEKLY SESSION
ROANOKE CITY COUNCIL
June 14, 1993
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. AH Present.
The Invocation was delivered by The Reverend Howard S. Moyer,
Pastor, Wiiliamson Road Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America.
Corporal James E. Brabham will lead the presentation
of colors in recognition of Hag Day 1993 by
Honor Guards of the Roanoke City Sheriffs Office,
the Roanoke City Fire Depasiment and the
Roanoke City Police Depasiment.
The Mayor presented grits to John Gagnon, President, Roanoke
Express and Frank An?alone, Coach, Roanoke Express.
BID OPENINGS
A. Bids for Sewer Replacement Project PC-l, Peters Creek Sewershed.
Six bids were referred to a committee composed of William White, Sr.,
Chairperson, Kit B. Kiser and Charles M. Huffine for tabulation, report
and recommendation to Council.
PUBLIC HEARINGS
mo
Public heating on the request of Robert J. King that Lots 3 and 4,
Block 1, Section 2, Map of Oregon Park, located at the northeast
intersection of Shenandoah Avenue and Westwood Boulevard, N. W.,
designated as Official Tax Nos. 2640526 and 2640527, be rezoned
from C-l, Office District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner. Donald L.
Wetherington, Attorney.
Adopted Ordinance No. 31505 on fa'st reading. (7-0)
Bo
Public hearing with regard to the Intermodal Surface Transportation
Efficiency Act (ISTEA) Enhancement Project Applications. W. Robert
Herbert, City Manager.
Adopted Resolution Nos. 31506-061493, 31507-061493, 31508-
061493, 31509--061493, 31510-061493 and 31511-061493. (7-0)
CONSENT AGENDA
(APPROVED 7-0)
ALL MATYERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. lF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meetings of Council held on Monday, March 1,
March 8 and March 22, 1993; and the Strategic Planning Session held on
Thursday, March 11, 1993.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-3
A communication from Mayor David A. Bowers with regard to the
City's efforts in the pre-qualification of contractors interested in bidding on
the renovation and construction of the Hotel Roanoke project.
RECOMMENDED ACTION: Receive and file.
C-4 A communication from W. L. Whitwell, Chairperson, Architectural
Review Board, transmitting the Board's Annual Report for 1992.
RECOMMENDED ACTION: Receive and file.
3
A communication from Vice-Mayor Beverly T. Fitzpatrick, Jr.,
requesting that Council convene in Executive Session to discuss a personnel
matter, being the appoinlment of a specific public officer, pursuant to Section
2.1-344(A)(1), Code of Virginia (1950), as amended.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATFERS:
Request of Donald F. "Whitey" Taylor to address Council with regard
to automobile racing at Victory Stadium.
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board recommending
appropriation of funds to various school grants.
Adopted Budget Ordinance Nos. 31512--061493 and 31513-061493.
(7-O)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to coordination of repairs to the Elm
Avenue, S. E. bridge over 1-581.
No action.
ITEMS RECOMMENDED FOR ACTION:
A report recommending that concession privileges be granted to
Virginia Amateur Sports, Inc., to sell food and beverages at the
River's Edge Sports Complex soccer fields on July 16, 17
and 18, 1993, during the Commonwealth Games of Virginia.
Adopted Ordinance No. 31514-061493. (7-0)
A report recommending transfer of funds, in the amount of
$30,918.00, for project planning and construction relating to
neighborhood park improvements.
Adopted Budget Ordinance No. 31515-061493. (7-0)
A report recommending transfer of $12,941.00 to the Century
Station Parking Garage project to provide payment for additional
work which was incorporated into the project prior to its
completion.
Adopted Budget Ordinance bio. 31516-061493. (7-0)
A report recommending transfer of $471,452.19 to the Roanoke
City Jail Expansion capital account to cover current expenses for
the project.
Adopted Budget Ordinance No. 31517-061493. (7-0)
A report recommending execution of an architectural/engineering
full services contract with Hayes, Seay, Mattern and Mattern, in
the amount of $275,000.00, for providing architectural and
engineering services in connection with construction of
alterations and additions to the Juvenile Detention Home at
Coyner Springs.
Adopted Resolution No. 31518-061493. (7-0)
5
o
A report recommending execution of an amendment to the
Contract for Services with the Roanoke Redevelopment and
Housing Authority relative to home assistance programs; and
transfer of Community Development Block Grant funds, in the
amount of $85,473.00, in connection therewith.
Adopted Budget Ordinance No. 31519-061493 and Resolution
No. 31520-061493. (7-0)
A report recommending execution of a grant agreement with the
State Department of Education relative to a demonstration grant
award received from the State Council on Community Services
for Youth and Families; and appropriation and transfer of funds
in connection therewith.
Adopted Budget Ordinance No. 31521-061493 and Resolution
No. 31522-061493. (7-0)
A report recommending endorsement of a grant application and
acceptance of the subsequent grant award from the U. S.
Department of Agriculture, in the amount of $150,228.00, for
the Virginia Summer Food Service Program; and appropriation
of funds in connection therewith.
Adopted Budget Ordinance No. 31523-061493 and Resolution
No. 31524-061493. (7-0)
10.
A report recommending appropriation of funds received from the
U. S. Department of Agriculture through the Virginia
Department of Corrections to enhance the food service program
of the Crisis Intervention Center, Youth Haven I, and the
Juvenile Detention Home.
Adopted Budget Ordinance No. 31525-061493. (7-0)
b. ACTING DIRECTOR OF FINANCE:
1. A report with regard to closeout of the Community
Development Block Grant year.
Adopted Budget Ordinance No. 31526-061493. (7-0)
6. REPORTS OF COMMITTEES:
ao
A report of the committee appointed to tabulate bids received for
construction of the parking lot between Maher Field and the Roanoke
City Schools Maintenance building on Reserve Avenue, S. W.,
recommending award of a contract to Adams Construction Company,
in the amount of $31,943.00; and transfer of funds in connection
therewith. Council Member William White, Sr., Chairperson.
Adopted Budget Ordinance No. 31527-061493 and Ordinance No.
31528-061493. (7-0)
A report of the committees appointed to tabulate bids received for
interior painting at the City Nursing Home, air conditioning and related
work at the Gainsboro Library, and re-roofing four roof sections at the
National Guard Armory, recommending award of contracts to the
lowest responsible bidders; and appropriation of $66,700.00 in
connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31529-061493 and Ordinance No.
31530-061493. (7-0)
A report of the Roanoke Valley Regional Cable Television Committee
recommending approval of the Committee's fiscal year 1993-94
operating budget; transfer of operating funds; a procedure for approval
of operating and capital budgets; expenditure of up to $50,000.00 for
equipment; and retaining a communications attorney. Council Member
Howard E. Musser, Chairperson.
Adopted Resolution No. 31531-061493. (7-0)
7
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
A Resolution cancelling the regular meeting of City Council scheduled
for Monday, June 21, 1993.
Adopted Resolution No. 31532-061493. (7-0)
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vice-Mayor Fitzpatrick requested that the City Manager investigate the
parking situation in connection with the Northside High School
graduation ceremony which was held at the Roanoke Civic Center on
Friday, June 11.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF C1TITJ~NS:
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Reappointed certain persons to serve on various boards, commissions and
committees, pursuant to a communication from the City Clerk under dote of
June 14, 1993.
8
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 22, 1993
File #27
The Honorable William White, Sr., Chairperson )
Mr. Kit B. Kiser ) Committee
Mr. Charles M. Huffine )
Gentlemen:
The following bids for Sewer Replacement Project PC-l, Peters Creek Sewershed,
were opened and read before the Council of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993:
BIDDER
TOTAL AMOUNT
J. P. Turner & Brothers, Inc.
E. C. Pace Co., Inc.
Aaron J. Conner General Contractor,
Inc.
S. C. Rossi & Co., Inc.
F. L. Showalter, Inc.
Dixon Contracting, Inc.
$214,207.75
306,592.00
345,216.00
364,000.00
393,601.00
496,360.00
On motion, duly seconded and unanimously adopted, the bids were referred to you
for tabulation, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #55-77-277-515
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31511-061493 requesting the Commonwealth
Transportation Board to establish a project to discontinue the use of interior and
exterior bus advertising to beautify downtown and surrounding areas. Resolution
No. 31511-061493 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. John R. MarLies, Chief, Community Planning
Mr, Phillip F. Sparks, Acting Chief, Economic Development
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Stephen A. Mancuso, General Manager, Valley Metro
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of June, 1993.
No. 31511-061493.
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project to discontinue the use of interior and
exterior bus advertising to beautify downtown and surrounding
areas.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports the discontinuance of interior and
exterior bus advertising;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City hereby requests that the Commonwealth
Transportation Board to establish a project to discontinue the use
of interior and exterior bus advertising to beautify downtown and
surrounding areas.
2. Pursuant to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are h~reby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #55-77-515
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31510-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of repairs to interior
floors and ceilings, paint interior areas, and repair roof leaks at Campbeli Court
Transportation Center to maintain the facility for safety and comfort of transit
passengers. Resolution No. 31510-061493 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, PubLic Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr~ John R. MarLies, Chief, Community Planning
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Stephen A. Mancuso, General Manager, VaLiey Metro
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31510-061493.
VIRGINIA,
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of repairs and
maintenance at Campbell Court Transportation Center.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of repairs and
maintenance at Campbell Transportation Center;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City hereby requests that the Commonwealth
Transportation Board to establish a project for construction of
repairs to interior floors and ceilings, paint interior areas, and
repair roof leaks at Campbell Court Transportation Center to
maintain the facility for safety and comfort of transit passengers.
2. Pursuant to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are h~reby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #77-229
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31509-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of a cover over exhibits
in the railyard at the Virginia Museum of Transportation, Inc., to protect rail and
transportation exhibits from the natural elements. Resolution No. 31509-061493 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene o
pc:
Ms. Katherine F. Houck, Executive Director, Virginia Museum of
Transportation, 303 Norfolk Avenue, S. W., Roanoke, Virginia 24016
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF
The 14th day of June, 1993.
No. 31509-061493.
ROANOKE,
VIRGINIA,
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of a cover over
exhibits at the Virginia Museum of Transportation, Inc.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of a cover over
exhibits in the railyard at the Virginia Museum of Transportation,
Inc.;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City hereby requests that the Commonwealth
Transportation Board to establish a project for construction of a
cover over exhibits in the railyard at the Virginia Museum of
Transportation, Inc. to protect rail and transportation exhibits
from the natural elements.
2. Pursuant to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation.
3. Th~ City Manager or Assistant City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AA~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #20-77-247-258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31508-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of enhancements to the
Hotel Roanoke to upgrade landscaping, traffic movement and building exterior.
Resolution No. 31508-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
Sincerely, ~t~
Mary F. Parker, CMC/AA.E
City Clerk
MFP: sm
Enc.
pc:
The Honorable James G. Harvey, II, Chairperson, Hotel Roanoke Conference
Center Commission
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs and
Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142
Ms. Margie W. Thomas, Secretary of Virginia Tech, Board of Visitors,
210 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142
Mr. Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center,
111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Mr. W. Robert Herbert
June 17, 1993
Page 2
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. John R. Marlles, Chief, Community Planning
Mr. Phi]lip F. Sparks, Acting Chief, Economic Development
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31508-061493.
VIRGINIA,
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of enhancements at the
Hotel Roanoke to upgrade the landscaping, traffic movement and
building exterior.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of proposed
enhancements at the Hotel Roanoke;
BE IT RESOLVED by the Council of the City of
THEREFORE,
Roanoke that:
1. The City hereby requests that the Commonwealth
Transportation Board to establish a project for enhancements at the
Hotel Roanoke to upgrade the landscaping, traffic movement and
building exterior.
2. Pursuant
to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk~ CMC/~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, V'~ 24011
T~lephone: (703) 981-2341
8ANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #42-77-102-223-247-258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31507-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of enhancements to the
proposed pedestrian overpass above the Norfolk and Western Railway Company
tracks connecting the Hotel Roanoke Conference Center Area and the Historic Market
Area to upgrade the aesthetic and functionai aspects of the bridge. Resolution No.
31507-061493 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
The Honorable James G. Harvey, II, Chairperson, Hotel Roanoke Conference
Center Commission
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs and
Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142
Ms. Margie W. Thomas, Secretary of Virginia Tech, Board of Visitors,
210 Burruss Hail, Virginia Tech, Blacksburg, Virginia 24061-0142
Mr. Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center,
111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Mr. W. Robert Herbert
June 17, 1993
Page 2
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. John R. Marlles, Chief, Community Planning
Mr. PhiIlip F. Sparks, Acting Chief, Economic Development
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31507-061493.
VIRGINIA,
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of enhancements to the
proposed pedestrian overpass above the Norfolk and Western Railway
Company tracks connecting the Hotel Roanoke Conference Center Area
and the Historic Market Area.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of enhancements for the
proposed pedestrian overpass project to upgrade the aesthetic and
functional aspects of the bridge;
THEREFORE, BE IT RESOLVED by
Roanoke that:
the Council of the City of
1. This is the second priority project for the City under
funds available pursuant to the Intermodal Surface Transportation
Efficiency Act (ISTEA) and the City hereby requests that the
Commonwealth Transportation Board to establish a project for the
construction of enhancements to the proposed pedestrian overpass
above the Norfolk and Western Railway Company tracks connecting the
Hotel Roanoke Conference Center Area and the Historic Market Area
to upgrade the aesthetic and functional aspects of the bridge.
2. Pursuant to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by the Department through the date the Department is
notified of such cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, 5.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
l~puty City Clerk
June 17, 1993
File #77-200-247=258
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31506-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of enhancements to the
proposed Wells Avenue Project to beautify and link the Hotel Roanoke Conference
Center together with the Gainsboro neighborhood. Resolution No. 31506-061493 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 14, 1993.
Sincerely,
Mary F. Parker, CMC/A~E
City Clerk
MFP: sm
Eno.
pc:
The Honorable James G. Harvey, II, Chairperson, Hotel Roanoke Conference
Center Commission
Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs and
Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142
Ms. Margie W. Thomas, Secretary of Virginia Tech, Board of Visitors,
210 Burruss Hali, Virginia Tech, Blacksburg, Virginia 24061-0142
Mr. Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center,
111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Mr. W. Robert Herbert
June 17, 1993
Page 2
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Streets and Traffic
Mr. Robert K. Bengtson, Traffic Engineer
Mr. John R. Marlles, Chief, Community Planning
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. pARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 15, 1993
File#20-42=55-77-102-200-223=229-247-277=515
Mr. D. L. Eure, Director
Programming and Scheduling Division
Virginia Department of Transportation
1401 E. Broad Street
Richmond, Virginia 23219
Dear Mr. Eure:
I am enclosing copy of Resolution Nos. 31506-061493, 31507'061493, 31508-061493,
31509-061493, 31510-061493 and 31§11-061493 requesting the Commonwealth
Transportation Board to establish a project for construction of enhancements to the
proposed Wells Avenue Project to beautify and link the Hotel Roanoke Conference
Center together with the Gainsboro neighborhood; to establish a project for
construction of enhancements to the proposed pedestrian overpass above the Norfolk
and Western Railway Company tracks connecting the Hotel Roanoke Conference
Center Area and the Historic Market Area to upgrade the aesthetic and functional
aspects of the bridge; to establish a project for construction of enhancements to the
Hotel Roanoke to upgrade landscaping, traffic movement and building exterior; to
establish a project for construction of a cover over exhibits in the railyard at the
Virginia Museum of Transportation, Inc. to protect rail and transportation exhibits
from the natural elements; to establish a project for construction of repairs to
interior Hoors and ceilings, paint interior areas, and repair roof leaks at Campbell
Court Transportation Center to maintain the facility for safety and comfort of transit
passengers; and to establish a project to discontinue the use of interior and exterior
bus advertising to beautify downtown and surrounding areas. The abovereferenced
Resolutions were adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of June, 1993.
No. 31506-061493.
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of enhancements to the
proposed Wells Avenue Project.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of enhancements to the
proposed Wells Avenue Project to beautify and link the Hotel
Roanoke Conference Center together with the Gainsboro neighborhood;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This is the first priority project for the City under
funds available pursuant to the Intermodal Surface Transportation
Efficiency Act (ISTEA) and the City hereby requests that the
Commonwealth Transportation Board to establish a project for the
construction of enhancements to the proposed Wells Avenue Project
to beautify and link the Hotel Roanoke Conference Center together
with the Gainsboro neighborhood.
2. Pursuant to the ISTEA, the City hereby agrees to pay
twenty percent (20%) of the total cost for planning and design,
right of way acquisition, and construction of this project, and
that if the City subsequently elects to cancel this project, the
City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs
expended by-the Department through the date the Department is
notified of such cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
'93 ,]fll,l -9
Roanoke, Virginia
June 14, 1993
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Intermodal Surface Transportation
(ISTEA)Enhancement Project Applications
Efficiency Act
I. Backoround:
Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into
federal law in December, 1991, providing new transportation legislation
that places the power of decision-making with state and local
governments,
City Council was recently provided with a written update of the ISTEA
program and project applications received in Roanoke.
Roanoke City Planning Commission report, which is also submitted to
Council in the agenda for this meeting, explains the ISTEA program and
process in great detail. Their report also concurs in a certain
prioritization of six (6) project applications, as approved at their June 2,
1993, meeting.
II. Current Situation:
City staff has learned new information from the Virginia Department of
Transportation (VDOT), subsequent to the Planning Commission's June
2, meeting. VDOT indicates that while all project applications require
Council's endorsement in order to be considered for approval by the
State, it is not necessary that all proiect aoDlications be prioritized.
Rather, each project aoDlicant should prioritize its applications (if they
have more than one application). Therefore, the City of Roanoke, as an
applicant with two (2) projects (Wells Avenue Enhancements and
Pedestrian Bridge Enhancements) only needs to prioritize those two (2)
projects. The remaining four (4) project applications only need Council's
endorsement. By not having to prioritize all six (6) applications, there
may be greater potential for the State to approve more projects in
Roanoke.
Members of City Council
Page 2
June 14, 1993
Citv Council resolutions that would endorse all of the project applications
also require, according to VDOT, that the City of Roanoke agree to pay
20 percent of the total cost for planning and design, right-of-way, and
construction of each project, and that, if the City subsequently elects to
cancel any project, the City agrees to reimburse VDOT for the total
amount of the costs expended by VDOT through the date of
cancellation. (If an enhancement project is within VDOT right-of-way,
the department generally will administer the project and may provide
technical and planning assistance. If the project is not within VDOT
right-of-way, the project may be administered by the jurisdiction or
agency requesting the project.)
Therefore, for the four (4) projects for which the City is not the
applicant, the City needs to secure the 20 percent cost from the
applicant. Those four (4) project applications have each demonstrated
a confirmed source of funding for this 20 percent cost.
III. Issues:
A. Project Drioritization.
B, Funding.
IV. Alternativ~:
City Coun¢l endQr~e the six (6) project applications which are described
in Attachment A, and agree to pay 20 percent of the total project cost
for each project.
Project orioritization is only required for City of Roanoke's two (2)
applications. Based upon City staff's evaluation criteria, the Wells
Avenue Enhancements should be our first priority, followed by
Pedestrian Bridge Enhancements as the second priority. The other
four (4) applications only need Council endorsement.
Fundino for each project application, if approved by the State, is
a maximum of 80 percent federal funds and a minimum of 20
percent local funds. VDOT requires the City to agree to pay 20
percent of total project cost for each of the six (6) projects. For
any of the projects approved by the State, the City will need to
secure the 20 percent cost from the applicant. Twenty percent
funding for the City's two projects, now estimated at t)125.000
for Wells Avenue Enhancements and $122.000 for Pedestrian
Members of City Council
Page 3
June 14, 1993
Bridge Enhancements, could be funded from project-related
accounts.
City Council not endorse anv of the six (6) project applications described
in Attachment A.
1. Project orioritizatiQn would not be an issue.
Funding, in the amount of 80 percent federal funds, would not be
available.
V. Recommendation is that City Council approve Alternative "A and:
Endorse by separate resolutions each of the six (6) project applications
which are summarized in Attachment A.
Concur in the prioritization of the City of Roanoke's two (2) applications
in the following order:
1. Wells Avenue Roadway Enhancements.
2. Enhancement to Pedestrian Bridge over N & W Railroad Tracks.
Agree to pay 20 percent of total project costs and that, if the City elects
to cancel any of the six (6) projects, the City would reimburse VDOT for
the total amount of costs associated with any work completed on the
project through the date of cancellation notice. The City will enter into
a legally binding agreement with any non-City applicant whose
application is approved by VDOT requiring that applicant to be
responsible for the 20% matching funds.
Respectfully submitted,
V~obert Herbert
City Manager
WRH:RKB:mpf
attachment
cc: City Attorney
Acting Director of Finance
Director of Public Works
Members of City Council
Page 4
June 14,1993
Manager, Management and Budget
Chief of Community Planning
Traffic Engineer
ATTACHMENT A
PROJECT APPLICATION
Applicant
Brief Prolect Description
1. City of Roanoke
Construct enhancements for the
proposed Wells Avenue Project
to beautify and link the Hotel
Roanoke/Conference Center
together with the Gainsboro
neighborhood.
2. City of Roanoke
Construct enhancements to the
proposed Pedestrian Bridge
(between Hotel Roanoke and the
Market Area) to upgrade the
aesthetic and functional
aspects of the bridge.
3. Hotel Roanoke L.L.C.
Construct enhancements at the
Hotel Roanoke to upgrade the
landscaping, traffic movement,
and building exterior.
4. Virginia Museum of
Transportation, Inc.
Construct cover over exhibits
in railyard at the museum to
protect rail and transportation
collection from the natural
elements.
Greater Roanoke Transit
Company
Construct repairs on interior
floors and ceilings, paint
interior areas, and repair roof
leaks at Campbell Court
Transportation Center to
maintain the facility for
safety and comfort of transit
passengers.
6. Greeter Roanoke Transit
Company
Discontinue use of interior and
exterior bus advertising to
beautify downtown end
surrounding areas.
project Endorsement
Resolution
(SAMPLE)
WHEREAS, in accordance with Commonwealth
Transportation Board construction aliocation
procedures, it is necessary that a request by reso-
lution be received from the local government or
state agency in order that the Virginia Department
of Transportation program an enhancement proj-
ect in the (./ummction) .
NOW, THEREFORE, BE IT RESOLVED, that the
(local jurisdiction or state agency) , requests the
Commonwealth Transportation Board to establish
a project for the improvement of (name/description
of project) .
BE IT FURTI~R RESOLVED, that the (loca~ 8ot~
ernment or state agency) hereby agrees to pay 20 per-
cent of the total cost for planning and design, right
of way, and construction of this project, and that,
if the (jurmUction or agency) subsequently elects to
cancel this project, the (jummcUon oragency) .
hereby agrees to reimburse the Vh-ginia Depart-
ment of Transportation for the total amount
of the costs expended by the Department
through the date the Department is notified of
such cancellation.
Adopted ~this , daygf ,, 19
, Virginia
BY (CEO ofjurisdiction/agency)
Attest
Roanoke City Planning Commission
June 14, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Intermodal
Act (ISTEA)
Surface Transportation Efficiency
Enhancement Project Applications
ae
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law December, 1991, providing a
new vision for transportation in America. The law
provides for $155 billion to be spent nationwide to
rebuild and redirect surface transportation over six
years (1992-1997). The intent of ISTEA is to move us out
of the interstate highway age and to encourage states and
localities to make transportation decisions that make
communities more livable, that are environmentally sound
and economically efficient. For the first time, federal
transportation legislation places the power of decision
making with state and local governments. The purpose is
to allow increased flexibility and public input in how
federal funds can be spent to solve local transportation
problems.
Be
ISTEA requires state departments for transportation to
set aside a minimum of 10 percent of their Surface
Transportation Program (STP) allocation each year to be
used for the following types of "enhancement" activities:
Provision of facilities for pedestrians and
bicycles.
2. Acquisition of scenic easements and scenic or
historic sites.
Scenic or historic highway programs.
Landscaping and other scenic beautification.
Historic preservation.
Room 355 Municipal Building 215 Churd] Avenue, S.W Roanoke, Virginia 24011 (703) 981 2344
Page 2
Rehabilitation and operation of historic
transportation buildings, structures or facilities
(including historic railroad facilities and
canals).
7e
9.
10.
Preservation of abandoned railway corridors
(including the conversion and use thereof for
pedestrian or bicycle trails).
Control and removal of outdoor advertising.
Archaeological planning and research.
Mitigation of water pollution due to highway
runoff.
These projects enhance the physical environment and allow
the State to do more than would normally be done on a
proposed project. An enhancement may also be
accomplished as a stand-alone project, although it must
relate to a transportation mod~ and meet the eligibility
criteria. In Virginia, this minimum 10 percent figure
equals ~ in enhancement funds for FY 1993-94.
While any one locality is not assured any of these funds,
the State wants to ensure geographic distribution of the
money across the state.
Virginia Department of Transportation (VDOT) held a
public meeting regarding the ISTEAenhancement program in
Roanoke on February 18, 1993, at which citizens were able
to ask questions and learn more about his program.
Cit of Roanoke held a public meeting regarding the ISTEA
enhancement program on April 6, 1993, at which the new
program and the project application process were
described. Citizen input was also received concerning
development of the local criteria to be used in
evaluating local project applications (final draft of
evaluation criteria, dated April 21, 1993, is attached -
Attachment A).
Information packet concerning ISTEA Enhancement Program
was mailed directly to over 60 persons and organizations
in Roanoke that were identified as having possible
interest in this program. Packet included VDOT's
application form and brochure, Roanoke's evaluation
criteria, and the timetable for the project application
process.
II. Current Situation:
Six (6) enhancement project ap~lication~; have been
received and rated by City staff,s 9-person ISTEA
Page 3
committee using the attached evaluation criteria. The
results are listed on Attachment B, which ranks the
projects from highest to lowest.
Project applications must be formally endorsed by City
Council and the Metropolitan Planning Organization prior
to submittal to VDOT by the applicant by August 1, 1993.
Project selection by the State will use criteria listed
in the attached page from VDOT's Enhancement Program
brochure (Attachment C).
An Advisory Committee has been selected by the
Commonwealth Transportation Board, with each of the
interests in the 10 categories listed above in I.B.
represented on the committee. Employees of VDOT are not
on the committee. The committee will be responsible to
~he .En~iro~enta~ Subcommittee of th? Transportation
oara Who ~nen wlll refer recommendations to the full
Board for approval, which is expected to be made by
October 1, 1993.
Ce
Transportation/Utilities/Facilities Subcommittee of tho
Planninq Commission met on May 28, 1993, to review the
project applications and staff's recommended ratings.
Mr. Marlles and Mr. Bengtson summarized the intent of the
ISTEA program and the local evaluation criteria.
S '
ubcommlttee members and staff discussed the philosophy
of the program and its impact on specific transportation
projects in the City. By a vote of 3-0, the
Transportation/Utilities/Facilities Subcommittee
recommended that the full Commission concur in the
prioritization of the projects as listed on Attachment B
of this report.
De
Planninq Commission met on June 2, 1993, to review the
rec°mmendationoftheTransportation/Utilities/Facilities
Subcommittee and provide a forum for citizen comment on
the ISTEA applications. The executive director of the
Virginia Museum of Transportation, as well as
representatives from the Hotel Roanoke L.L.C. appeared
before the Commission and presented their application for
ISTEA funding.
III. Recommendation:
By a vote of 4-0 (Messrs. Bradshaw and Jones and Mrs. Coles
absent) the Planning Commission concurred in the
recommendation of their Transportation~Utilities~Facilities
Subcommittee to endorse and concur in the prioritization of
the projects outlined in the attachment to this report.
Page 4
CAP:JRM:mpf
attachments
cc: City Manager
Traffic Engineer
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
ATTACHMENT A
PROJECT APPLICATION RANKING
Applicant
Brief Project Description
1. City of Roanoke
Construct enhancements for the
proposed Wells Avenue Project
to beautify and llnk the Hotel
Roanoke/Conference Center
together with the Gatnsboro
neighborhood.
2. City of Roanoke
Construct enhancements to the
proposed Pedestrian Bridge
(between Hotel Roanoke and the
Market Area) to upgrade the
aesthetic and functional
aspects of the bridge.
3. Hotel Roanoke L.L.C.
Construct enhancements at the
Hotel Roanoke to upgrade the
landscaping, traffic movement,
and building exterior.
4. Virginia Museum of
Transportation, Inc.
Construct cover over exhibits
In railyard at the museum to
protect rail and transportation
collection from the natural
elements.
Greater Roanoke Translt
Company
Construct repairs on interior
floors and ceilings, paint
interior areas, and repair reof
leaks at Campbell Court
Transportation Center to
maintain the facility for
safety and comfort of transit
passengers.
6. Greater
Company
Roanoke Transit
Discontinue use of interior and
exterior bus advertising to
beautify downtown and
surrounding areas.
NO~ICE OF PUBLIC HEARING
BEFORE '93 25 P3:29
ROANOKE CI?Y COUNCIl.
The Roanoke City Council will hold a public hearing on Monday,
June 14, 1993, at 7:30 p.m., or as
may be heard, in the City Council
Municipal Building, in order to
applications for federal funds available through
Surface Transportation Efficiency Act (ISTEA) for
enhancement projects in FY 1993-1994.
soon thereafter as the matter
Chamber, fourth floor of the
consider previously received
the Intermodal
transportation
Applicants must submit their project applications to the
Virginia Department of Transportation by August 1, 1993 with formal
endorsement of the jurisdiction in which the project would be
constructed.
More details of the ISTEA program are available in the Traffic
Engineering Office (981-2686) or the Community Planning Office
(981-2344).
If you are a person with a disability who needs accommodations
for this public hearing, contact 981-1580 (TDD).
Given under my hand this 25th day of May, 1993.
Mary Parker
City Clerk
Please publish in Thursday, June 3, 1993 edition of the Roanoke
Times & World News and in the Roanoke Tribune. Publish in display
ad format, not legal ad.
Bill to: Traffic Engineer
Public Works Service Center
1802 Courtland Road, N.E.
Roanoke, Virginia 24012
Attention: Bob Bengtson
981-2686
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
June 14, 1993
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: se
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
June 7, 1993
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I just don't believe that we would ever have made this much progress in making sure
that Roanoke workers, labo~ers, and contractors were going to be involved in the
Hotel Roanoke project unless this City Council had strongly impressed that
consensus upon the administration.
I am pleased that our administration has responded appropriately, and I want to
commend them and acknowledge the support of Council and the administration in this
effort.
Accordingly, I am merely asking that this letter and Bob Herbert's letter of May 28,
1993, along with the news release from the City, be made a part of the Consent
Agenda and thereafter received and filed.
Thank you.
Sincerely,
David A. Bowers
Mayor
DAB: jas
Enc~sures
Office of ~he City Manager
May 28, 1993
The Honorable David A. Bowers, Mayor, and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council,
This morning at 9 a.m., we held a press briefing in the City Council Chambers
to announce a pre-qualification/informational meeting that will be held on June 7 at
the Roanoke Civic Center Exhibit Hall. Our goal is to garner as much public attention
about this meeting as possible. The meeting at the Civic Center is for representatives
of any business interested in doing any phase of the work on the renovation and
construction of the Hotel Roanoke. The meeting is co-sponsored by the city, the
Virginia Tech Foundation, Faison Associates, F.N. Thompson and J.M. Turner
Construction.
At the meeting we will provide an update on the project, an approximate time
schedule, explain the differences between the hotel and conference center ownership,
and walk participants through the pre-bid package. We'll also explain our collective
goal of opening the process to help ensure an equal playing field. By requiring every
contractor for the Hotel and Conference Center to be pre-qualified, we believe the
opportunity for local, minority and small business participation will be enhanced.
As an example of that commitment, Alvin Nash, the contracting coordinator
working on the City's behalf, last week sent 60 letters to potential roofing contractors
within a 50-mile radius of Roanoke encouraging them to become pre-qualified in order
to bid on replacing the roof on the Hotel. We also announced that a system has been
set up through the Virginia Employment Commission to help track the number of local
citizens who are employed to work on the project. Through an agreement with the
VEC, a contractor that wins a bid can go to the VEC to request qualified workers for
the job. All hiring will be coordinated through the VEC system.
My goal is not only to keep you well informed on our progress, but also to make
extensive efforts to keep the business community and citizens at large informed of the
progress and opportunities. If you have any questions, please don't hesitate to
contact me.
Sincerely,
W. Robert Herbert
City Manager
WRH:js
Room 364 Municipal Building 21D Church ,~venue SW Roonoke Virginia 24.011 (703) 98t 2333
Release Date: '
M. Michelle Bono
~nt2ct:
Public Information Officer
Pre-Qualification Meeting Designed For
Any Company Desiring to Bid on Hotel Roanoke Project Work
Representatives of any business interested in doing any phase of the work
on the renovation and construction of the Hotel Roanoke, are invited to a pre-bid
qualification meeting on Monday, June 7 at 6:30 p.m. at the Roanoke Civic Center
Exhibition Hall.
The meeting is sponsored by the city of Roanoke, the Virginia Tech Real
Estate Foundation, Faison Associates, and Turner/Thompson, a joint venture.
At the meeting, which is open to the public and free of charge, officials will
provide an update on the project and an approximate construction time schedule.
The differences between the privately-owned Hotel Roanoke and the
publicly-owned Conference Center will be outlined, and participants will be led
through the pre-bid package with an explanation of what information is needed.
Staff wilt then be available to answer questions and refer companies to various
sources for assistance in completing the pre-bid package.
"One common goal is to open up the process and help ensure an equal
playing field," said Alvin Nash, the contracting coordinator who is working on the
city's behalf to help increase local majority, minority and small business
participation in the project. "One way we will do that is by requiring every
contractor for the Hotel to be pre-qualified." He added that any firm that is pre-
- over -
office of Public Information Municipal Building, Room 364. 215 Church Ave., S.W. Roanoke, VA 24011 (703) 981-2336
qualified will then be eligible to bid on the work for which it is pre-qualified.
Nash said the pre-qualification package asks for information on the history of
the firm, previous work, etc. It includes a list of requirements which will determine
the contractors' eligibility to bid or negotiate.
"By doing the preliminary work to expand the number of firms that are
qualified to bid, we believe the opportunity will exist for more local, small and
minority businesses to compete for the work," said Nash.
As an example, he said that the next contract to be bid will be replacing the
roof on the Hotel. Nash said that last week he sent 60 letters to potential roofing
contractors within a 50-mile radius of Roanoke encouraging them to become pre-
qualified in order to bid on the work.
Nash said that he has worked with the Virginia Employment Commission in
order to help track the number of local citizens who are employed to work on the
project. Through an agreement with the VEC, a contractor that wins a bid can go
to the VEC to request qualified workers for the job. All hiring will be coordinated
through the VEC system.
The June 7 pre-qualification meeting will only address construction work on
the Hotel Roanoke. In addition, the meeting will not include any information
regarding employment at the completed Hotel which will be handled by Doubletree
Hotels Corporation, the hotel operator, later this year.
For' more information contact Alvin Nash at 981-1170.
- 30 -
'93 ,,~,, 26 ,r? ,,
June 14,1993
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject
Annual Report
Architectural Review Board
Transmitted herewith is the 1992 Annual Report of the Architectural Review Board.
On behalf of the Board, I would like to thank all of the members of Council for
their continued support of the City's historic districts and the Architectural Review Board.
With the completion soon of written design guidelines for our H-1 and H-2 districts,
residents of the districts willbe more informed of City regulations and the appropriate
manner in which to rehabilitate or construct a building.
We look forward to working further with you in encouraging quality development
in the historic districts while protecting Roanoke's special neighborhoods and downtown.
Re7~,tfully submitted,
V~'~~airman
Architec/t~ral Review Board
/esg
attachment
CC:
City Manager
Acting Director of Finance
City Attorney
Assistant City Attorney
Director of Public Works
Room 355 Municipal Building 215 Church Avenue, S.W Roanoke, V.ginia 240t t (703) 98t -2344
ROANOKE CITY ARCHITECTURAL REVIEW BOARD
Gable roof
Fascia board
Cornice
Barge or verge board
Cornice return
Double hung window
Pediment
· Corner board
Clapboard siding
shingle
Bracket (scrollwork)
Porch column
Railing and balusters
Sill board
1992 ANNUAL REPORT
TABLE OF CONTENTS
PAGE
The Architectural Review Board
Purpose
Members
Attendance
Summary of 1992 Action
1991 Certificates of Appropriateness
1
1
2
3
3
4
THE ARCHITETURALREVIEW BOARD
The Architectural Review Board is comprised of seven members who are appointed by City Council
and serve voluntarily, to ensure the preservation, protection, and enhancement of buildings, structures, and
landmarks in the City's historic districts. The purpose of the Board is as follows:
1. To assist the governing body in administering the City's historic ordinances.
2. To review new construction, modifications, and demolition in the historic districts.
To preserve, protect, and encourage appropriate rehabilitation of the City's
designated historic, architetural and cultural resources.
To recommend for historic landmark status and historic district protection,
significant historic, architectural and cultural landmarks, structures and buildings in
the City of Roanoke.
5. To provide architectural expertise to City Council and the administration when requested.
Members of the Architectural Review Board are required to have expertise or an interest in historic
preservation. Two members must be registered architects and one member is required to be selected from
the City Planning Commission. The remaining four members are selected at large.
1
In 1992, the Board members were:
W. L. Whitwell, Chairman
Kenneth L. Motley, Vice Chairman -
Richard L. Meagher
John Will Creasy
Timothy L. Jamieson
Richard L. Jones
Robert B. Manetta
Architectural Historian
Professor of Art at Hollins College
Author of The Architectural Heritage of the Roanoke
Valley
Registered Architect
President/CEO Motley Associates
Retired Architect
Retired partner, Wells, Meagher & McManama, AIA
Artist
Registered Architect
Vice President, Hayes, Seay, Mattern & Mattern
Member Roanoke City Planning Commission
Registered Architect
Partner, Jones & Jones Associates, Architects
Vice President, Community Hospital of Roanoke Valley
Attorney, former governmental official
BOARD MEMBER ATTENDANCE- 1992
Board Member
No. of Meetings Attended
John W. Creasy
Timothy L. Jamieson
Richard Jones
Robert Manetta
Richard L. Meagher
Kenneth L. Motley
W. L. Whitwell
8 of 10
5 of 10
10 of 10
9 of 10
6 of 10
6 of 10
7 of 10
SUMMARY OF 1992 ACTIONS
Total Applications Reviewed: 48
H-1 Applications Reviewed: 14
H-2 Applications Reviewed: 34
Total Applications Approved:
Total Applications Denied:
Total Applications Appealed:
Total number of meetings held:
Total Applications Reviewed
last year
46
2
0
10
71
3
ROANOKE CITY ARCHITECTURAL REVIEW BOARD
CERTIFICATES OF APPROPRIATENESS - 1992
CA NO. CA DATE APPLI(~ANT LOCATION DISTRICT REQUEST ACTION TAKEN
92-001 1/9/92 Louise H. Bolt 370 Elm Avenue, SW H-2 Addition Approval
92.002 2/13/92 Louise H. Bolt 370 Elm Avenue, SW H-2 Privacy fence Approval
92003 2~19/92 Phillip Beno 421 Elm Avenue, SW H-2 Exterior mod. Certificate
Not Gren~d
92-.004 2/13/92 John S. Voit 131 C~mpbell Avenue, SE H-1 Storefront Approval
improvements
92-005 2/19/92 Teny Bencom 802 Elm Avenue, SW H-2 Signage Certificate
Not Granted
92.006 3/12/92 Downtown Associates City M~rket Building H-I Multi-colored Approval
flags
92.007 3/12/92 Mm'go Salibe 1110 C~mpbell Avenue, SW H-2 New door/ Approval
entryway
92.008 3/12/92 Mark Bnutley 522 Day Avenue, SW H-2 Addition Approval
92-009 3/12/92 Roland Spenky Macher 117, 123 Salem Avenue, SE H-I Parking lot with Approval
wall
92-010 3/12/92 Jefferson Center Foundation Comer of Campbell/Sixth, SW H-2 Exterior Approval
improvements
92-011 3/12/92 Old Southwest, Inc. Old Southwest H-2 Street signs for Approval
historic district
92-012 4/9/92 John C. end Riclmrd Kepley 531 Jenette Avenue, SW H-2 Reconstruction of Approval
front end re~tr
porches
92-013 4/9/92 Julia Cox J~nnin~ 603 Mountain Avenue, SW H-2 Privacy fence Approval '
92-014 4/9/92 Robe~ L. Lynn 535 Mountain Avenue, SW H-2 Garage door Approval
replacement
4
CA NO. CA DATE APPLICANT LOCATION D]b-I'RICT REQUEST ACTION TAKEN
92-015 4/9/92 Adrian Anglin 816 Franklin Road, SW H-2 New addition and Approval
exterior rehab
92-016 4/9/92 Grog E. Vanghn 110 Kirk Avenue, SE H-I Storefront Approval
improvements
92-017 4/9/92 John P. Cone, Jr. 526 Mountain Avenue, SW H-2 Exterior Approval
modifications
92-018 6/11/92 Carol B. Privette 426 Washington Avenue, SW H-2 Guttering/roof Approval
replncament
92-019 6/11/92 MFW Associates 101 Jefferson Street, SW H-I Awning/siguege Approval
92-020 6/11/92 Robeit Szathmary 123 C~m.nbell Avenue, SE H-I Awning/paint Approval
92-021 6/11/92 Thomas and Shen-y Cinching 502 Woods Avenue, SW H-2 Fencing/rcar Approval
stairs/stoop
92-022 6/11/92 Richard Denting 908 Franklin Road, SW H-2 Handicap ramp Approval
92-023 7/9/92 Emerson Creek Potte~ Salem Avenue, SE H-I Signage Approval
92-024 7/9/92 Ruth W. Hniley 622 Woods Avenue, SW H-2 Deck Approval
92-025 7/9/92 Wayne E. Dillon 1016 Second Street, SW H-2 Door/windows on Approval
garage
92-4)26 7/9/92 The Catholic Diuee~ 820 C~mpbell Avenue, SW H-2 Addition Approval
92-027 7/9/92 A & R Properties 1515 Franldin Road, SW H-2 Siguege Approval
92-028 8/13/92 M & B Enterprises 213 Williamson Road, SE H-1 Siguege Approval
92.029 8/12/92 Phillip Bane 421 Elm Avenue, SW H-2 Porch Recon. Approval
92-030 8/13/92 Bill Monlse 419 Highland Avenue, SW H-2 Porch mod. Approval
92-031 8/13/92 Marleiue Kirby 1209 4th Street, SW H-2 Garage mod. Approval
5
CA NO. CA DATE APPLICANT LOCATION DIS-FRICT REQUEST ACTION TAKEN
92-032 8/13/92 Herb Hopkins 546 Elm Avenue, SW H-2 Exterior mod. to Approval
rear
92-033 9/11/92 Twist end Turns 122 Campbell Avenue, SE H-1 Signage Approval
92-034 9/11/92 Total Action Against Poverty 1529 Patterson Avenue, SW H-2 Exterior Imp. Approval
92-035 9/11/92 David C. Lawson, Jr. 537 Moontein Avenue, SW H-2 Privacy fence Approval
92-036 9/11/92 John W. Robinson, DDS 365 Highland Avenue, SW H-2 New Building Approval
Signage
92-037 9/11/92 Violeta Roman 112 Market Street, SE H-1 Signage/awuings/ Approval
lighting
92-038 9/11/92 St. Mark's Lutheran Church 1008 Franklin Road, SW/ H-2 Addition Approval
Highlend Avenue
92-039 10/8/92 David Bromm 327 King George Avenue, SW H-2 Rear stairs Approval
924}40 10/8/92 Violem L. Roman 112 Market Street, SE H-I Painting Approval
92-O41 10/8/92 Leonard Muse/Ben Hiatt 108 Campbell Avenue, SE H-I Painting Approval
92-042 10/8/92 Betsy Luxford 604 Elm Avenue, SW H-2 Parking area Approval
92-043 11/12/92 Eleanor A. Crush 422 Elm Avenue, SW H-2 Hendicap ramp/ Approval
street light
92-044 11/12/92 Richard and Caprice Johnson 106 Market Street, SE H-I Awning/new Approval
92-045 11112192 Barbara Kurshen 1414-16 Third Street, SW H-2 Roof replacement Approval
92-046 11112/92 J~ll'la C. Jennin~s 603 Mountain Avenue, SW H-2 Modifications to Approval
garage
92-047 11/12/92 City of Roanoke Highlend Park, SW H-2 Fencing Approval
92-048 11/12/92 Edward St. Clair 120 Campbell Avenue, SE H-I Banners Approval
6
DaSd A. Bowers
Mayor
Beverly T. Fitzpatdck, Jr.
Vice-Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
June 14, 1993
Council Members:
Elizabeth T. Bowles
James G. Harvey. II
Delvis O. "Mac" McCaddcn
Howard E. Musser
William White, Sr.
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a personnel matter, being the
appointment of a specific public officer, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
Vice-Mayor
BTFJr:gd
RECEI ,_.
I'.IT Y ~' .....
JUN -4 PiP_ :52
t $ I'RDIIJiFI
, V1RGINIR
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-467
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Gvisso:
I am attaching copy of Ordinance No. 31513-061493 amending and reordaining certain
sections of the 1993-94 School Fund Appropriations, providing for appropriation of
funds to the following school grant accounts: $130,547.00 - 1993-94 Chapter II
Program, $850,930.00 - 1993-94 Governor's School Program, $800,734.00 - 1993-94
Flow Through Program, $54,942.00 - Child Development CHrdc Program, $48,219.00 -
Child Specialty Services Program, $90,373.00 - Juvehile Detention Home Program,
$76,835.00 - Preschool Incentive Program, $128,202.00 - 1993-94 Adult Basic
Education Program, $322,000.00 - 1993-94 Perkins Act Program, $168,448.00 - 1993-
94 Apprenticeship Program, $155,160.00 - Drug Free Schools Program, and
$256,296.00 - Project YES Program. Ordinance No. 31513-061493 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc;
Mr. W. Robert Herbert, City Manager
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Barry L. Key, Manager, Office of Management and Budget
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
The 14th day of June, 1993.
No. 31513-061493.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Roanoke
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1993-94 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Aporoori&tions
Education
Chapter II 1993-94 (1-9) ...........................
Governor's School 1993-94 (10-46) ..................
Flow Through 1993-94 (47-62) .......................
Child Development Clinic 1993-94 (63-69) ...........
Child Specialty Services 1993-94 (70-76) ...........
Juvenile Detention Home 1993-94 (77-85) ............
Preschool Incentive Program 1993-94 (86-98) ........
Adult Basic Education 1993-94 (99-111) .............
Perkins Act Funds 1993-94 (112-119) ................
Apprenticeship 1993-94 (120-125) ...................
Drug Free Schools 1993-94 (126-133) ................
Project Yes 1993-94 (134-140) ......................
Instruction (141-142) ..............................
Other Uses of Funds (143) ..........................
$72,631,879
130,547
850,930
800,734
54,942
48,219
90,373
76,835
128,202
322,000
168,448
155,160
256,296
51,630,459
953,126
Reve~e
Education
Chapter II 1993-94 (144) ...........................
Governor's School 1993-94 (145-147) ................
Flow Through 1993-94 (148-149) ....................
Child Development Clinic 1993-94 (150) ............
Child Specialty Services 1993-94 (151) ............
Juvenile Detention Home 1993-94 (152) .............
Preschool Incentive Program 1993-94 (153) .........
Adult Basic Education 1993-94 (154-155) ...........
$72,631,879
130,547
850,930
800,734
54,942
48,219
90,373
76,835
128,202
Perkins Act Funds 1993-94 (156) ....................
Apprenticeship 1993-94 (157-158) ...................
Drug Free Schools 1993-94 (159) ....................
Project Yes 1993-94 (160) ..........................
322,000
168,448
155,160
256,296
1) Visiting-
Teachers
2) Social
Security
3) State
Retirement
4) Health
Insurance
5) Administrator
Grants and
Research
6) Social
Security
7) State
Retirement
8) Health
Insurance
9) Instructional
Materials
10) Teachers
11) Substitute
Teachers
12) Regional
Outreach
13) Social
Security
14) State
Retirement
15) Health
Insurance
16) Local Travel
17) Conference
Travel
18) Field Trips
19) Textbooks
20) Software
21) Director
22) Clerical
23) Social
Security
24) State
Retirement
25) Health
Insurance
26) Local Travel
27) Conference
Travel
(030-060-6234-6231-0123) $ 93,980
(030-060-6234-6231-0201) 3,683
(030-060-6234-6231-0202) 4,073
(030-060-6234-6231-0204) 3,624
(030-060-6234-6665-0114) 18,763
(030-060-6234-6665-0201) 907
(030-060-6234-6665-0202) 1,090
(030-060-6234-6665-0204) 923
(030-060-6234-6318-0613) 3,504
(030-060-6301-6146-0121) 423,883
(030-060-6301-6146-0021) 6,260
(030-060-6301-6146-0129) 11,117
(030-060-6301-6146-0201) 33,460
(030-060-6301-6146-0202) 48,153
(030-060-6301-6146-0204) 28,765
(030-060-6301-6146-0551) 400
(030-060-6301-6146-0554) 1,430
(030-060-6301-6146-0583) 1,200
(030-060-6301-6146-0613) 2,000
(030-060-6301-6146-0614) 3,545
(030-060-6301-6319-0126) 60,121
(030-060-6301-6319-0151) 21,611
(030-060-6301-6319-0201) 6,253
(030-060-6301-6319-0202) 9,285
(030-060-6301-6319-0204) 5,230
(030-060-6301-6319-0551) 520
(030-060-6301-6319-0554) 800
28) Administrative
Supplies
29) Inservice
30) Service
Contracts
31) Instructional
Technol%gy
32) Purchased
Services
33) Tuition
34) Library
Materials
35) Instructional
Supplies
36} Other
Materials
37) Equipment
38) Custodian
39) Social
Security
40) City
Retirement
41) Health
Insurance
42) Utilities
43) Telecommunica-
tions
44) Maintenance
Supplies
45) Furniture
Replacement
46) Debt Service
47) Coordinator
48) Teachers
49) Psychologist
50) Classroom
Aides
51) Social
Security
52) State
Retirement
53) Health
Insurance
54) Bus Aides
55) Social
Security
56) Health
Insurance
57) Contracted
Health
Services
58) Service
Contracts
59) Travel
(030-060-6301-6319-0601)
(030-060-6301-6346-0129)
(030-060-6301-6346-0332)
(030-060-6301-6346-0351)
(030-060-6301-6346-0381)
(030-060-6301-6346-0382)
(030-060-6301-6346-0613)
(036-060-6301-6346-0614)
(030-060-6301-6346-0615)
(030-060-6301-6346-0802)
(030-060-6301-6681-0192)
(030-060-6301-6681-0201)
(030-060-6301-6681-0203)
(030-060-6301-6681-0204)
(030-060-6301-6681-0511)
(030-060-6301-6681-0523)
(030-060-6301-6681-0608)
(030-060-6301-6681-0802)
(030-060-6301-6998-0901)
(030-060-6511-6453-0124)
(030-060-6511-6453-0121)
(030-060-6511-6453-0132)
(030-060-6511-6453-0141)
(030-060-6511-6453-0201)
(030-060-6511-6453-0202)
(030-060-6511-6453-0204)
(030-060-6511-6553-0142)
(030-060-6511-6553-0201)
(030-060-6511-6553-0204)
(030-060-6511-6553-0331)
(030-060-6511-6553-0332)
(030-060-6511-6553-0554)
6,000
4,700
5,712
6,000
9,678
8OO
250
26,702
6,900
7,100
14,652
1,121
1,664
2,615
15,500
6,765
6,350
2,788
61,600
40,103
352,523
15,160
74,685
36,909
54,809
54,654
38,631
2,955
18,305
86,400
2,000
3,400
60) Inservice
61} Supplies
62) Computer
Equipment
for IEP's
63) Educational
Coordinator
64} Social
Security
65) State
Retirement
66} Health
Insurance
67) Indirect
Costs
68) Travel
69) Supplies
70) Educational
Coordinator
71) Social
Security
72) State
Retirement
73) Health
Insurance
74) Indirect Costs
75) Travel
76) Supplies
77) Educational
Coordinators
78) Substitute
79) Social
Security
80) State
Retirement
81) Health
Insurance
82) Indirect Costs
83) Travel
84) Supplies
85) Equipment
86) Diagnostic
Services
87) substitute
stipends
88) Coordinator
Salary
89) Aide Salaries
90) Social
Security
91) State
Retirement
92) Health/Dental
Insurance
(030-060-6511-6553-0587) $ 1,100
(030-060-6511-6553-0614) 7,100
(030-060-6511-6553-0821
(030-060-6512-6554-0138
(030-060-6512-6554-0201
(030-060-6512-6554-0202
(030-060-6512-6554-0204
(030-060-6512-6554-0212
(030-060-6512-6554-0551
(030-060-6512-6554-0614
(030-060-6513-6554-0138)
(030-060-6513-6554-0201)
(030-060-6513-6554-0202)
(030-060-6513-6554-0204)
(030-060-6513-6554-0212)
(030-060-6513-6554-0551)
(030-060-6513-6554-0614)
(030-060-6514-6554-0138)
(030-060-6514-6554-0021)
(030-060-6514-6554-0201)
(030-060-6514-6554-0202)
(030-060-6514-6554-0204)
(030-060-6514-6554-0212)
(030-060-6514-6554-0551)
(030-060-6514-6554-0614)
(030-060-6514-6554-0821)
(030-060-6515-6553-0121)
(030-060-6515-6553-0021)
(030-060-6515-6553-0124)
(030-060-6515-6553-0141)
(030-060-6515-6553-0201)
(030-060-6515-6553-0202)
(030-060-6515-6553-0204)
12,000
40,422
3,092
4,592
2,615
2,021
1,500
700
35,000
2,678
3,976
2,615
1,750
1,500
700
65,142
800
5,044
7,400
5,230
3,257
700
1,400
1,400
9,150
225
4,615
14,277
2,363
1,622
5,230
93) Diagnostic
Services
94) Travel
95) Field Trips
96) Publications
97) Instructional
Supplies
98) Furniture and
Equipment
99) Teachers
100) Counselor
101) Aides
102) Social
Security
103) State
Retirement
104) Health
Insurance
105) Inservice
Training
106) Instructional
Travel
107) Instructional
Supplies
108) Clerical
109) Social
Security
110) State
Retirement
111) Health
Insurance
112) Teachers
113) Inservice
EducatiOn
114) social
Security
115) State
Retirement
116) Health
Insurance
117) Business
Education
Equipment
118) Technology
Education
Equipment
119) Trade and
Industrial
Equipment
120) Coordinator
121) social
Security
122) State
Retirement
(030-060-6515-6553-0311)
(030-060-6515-6553-0554)
(030-060-6515-6553-0583)
(030-060-6515-6553-0613)
(030-060-6515-6553-0614)
(030-060-6515-6553-0822)
(030-060-6759-6450-0121)
(030-060-6759-6450-0123}
(030-060-6759-6450-0141)
(030-060-6759-6450-0201
(030-060-6759-6450-0202
(030-060-6759-6450-0204
(030-060-6759-6450-0129
(030-060-6759-6450-0551
(030-060-6759-6450-0614
(030-060-6759-6550-0151
(030-060-6759-6550-0201)
(030-060-6759-6550-0202)
(030-060-6759-6550-0204)
(030-060-6760-6138-0121)
(030-060-6760-6138-0129)
(030-060-6760-6138-0201)
(030-060-6760-6138-0202)
(030-060-6760-6138-0204)
(030-060-6760-6136-0821)
(030-060-6760-6137-0821)
(030-060-6760-6138-0821)
(030-060-6761-6138-0121)
(030-060-6761-6138-0201)
(030-060-6761-6138-0202)
6,000
775
1,200
5OO
11,539
19,339
74,719
3,207
5,363
7,765
2,873
2,615
1,000
2,500
4,400
17,767
1,360
2,018
2,615
60,376
18,416
4,619
6,859
5,230
75,000
75,000
76,500
45,829
11,344
5,206
123) Health
Insurance
124) Part-time
Instructors
125) Travel
126) Counselors
127) TrainiWg
128) Social
Security
129) State
Retirement
130) Health/Dental
Insurance
131) Travel
132) Field Trips
133) Instructional
Materials
134) Guidance
Counselors
135) Instructional
Aides
136) Social
Security
137) State
Retirement
138) Health
Insurance
139) Travel
140) Supplies
141) Tuition -
In State
142) Matching
Funds
143) Matching
Funds
144) Federal Grant
Receipts
145) State Grant
Receipts
146) Local Match
147) Fees
148) State Grant
Receipts
149 Federal Grant
Receipts
150 State Grant
Receipts
151 State Grant
Receipts
152 State Grant
Receipts
153 Federal Grant
Receipts
154 Local Match
(030-060-6761-6138-0204)
(030-060-6761-6138-0313)
(030-060-6761-6138-0551)
(030-060-6908-6306-0123)
(030-060-6908-6306-0129)
(030-060-6908-6306-0201)
(030-060-6908-6306-0202}
(030-060-6908-6306-0204)
(030-060-6908-6306-0554)
(030-060-6908-6306-0583)
(030-060-6908-6306-0614
(030-060-6909-6315-0123
(030-060-6909-6315-0141
(030-060-6909-6315-0201
(030-060-6909-6315-0202
(030-060-6909-6315-0204
(030-060-6909-6315-0554
(030-060-6909-6315-0614
(030-060-6001-6346-0382)
(030-060-6001-6450-0588)
(030-060-6007-6998-0588)
(030-060-6234-1102)
(030-060-6301-1100)
(030-060-6301-1101)
(030-060-6301-1103)
(030-060-6511-1100)
(030-060-6511-1102)
(030-060-6512-1100)
(030-060-6513-1100)
(030-060-6514-1100)
(030-060-6515-1102)
(030-060-6759-1101)
2,615
102,454
1,000
112,965
1,000
8,642
12,833
13,075
2,000
3,645
1,000
165,964
22,527
14,382
21,413
26,150
4,860
1,000
(243,980)
( 22,600)
(61,600)
130,547
325,000
305,580
220,350
100,000
700,734
54,942
48,219
90,373
76,835
22,600
155) Federal Grant
Receipts
156) Federal Grant
Receipts
157) State Grant
Receipts
158) Fees
159) Federal Grant
Receipts
160) State Grant
Receipts
(030-060-6759-1102)
(030-060-6760-1102)
(030-060-6761-1100}
(030-060-6761-1103)
(030-060-6908-1102)
(030-060-6909-1100)
105,602
322,000
64,950
103,498
155,160
256,296
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 17, 1993
SANDRA H. EAI(JN
Deputy City Clerk
File #60-467
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31512-061493 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
$74,537.00, in connection with the Roanoke Adolescent Summer Health Partnership
to be used for medical services to the Roanoke City Schools in conjunction with
Carilion Health Systems. Ordinance No. 31512-061493 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric o
pc:
Mr. W. Robert Herbert, City Manager
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Barry L. Key, Manager, Office of Management and Budget
~N THE COUNCIL OF THE CITY OF RO~O~E, VIRGINIA
The 14th day of June, 1993.
No. 31512-061493.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that certain sections of the 1992-93 Grant Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in
part:
Education
Adolescent Health Summer Partnership 1993-94
$20,306,254
(1-9).. 74,537
Revenue
Education
Adolescent Health Sum~er Partnership 1993-94
$20,306,254
(10)... 74,537
1) Counselor
2) Nurses
3) Clerical
4) Social Security
5) Retirement
6) Health
Insurance
7) Administrative
Supplies
8) Medical
Supplies
9) Equipment
10) Donation
(035-060-6907-6672-0123) $ 5,657
(035-060-6907-6672-0131) 39,183
(035-060-6907-6672-0151) 5,512
(035-060-6907-6672-0201) 4,309
(035-060-6907-6672-0202) 5,720
(035-060-6907-6672-0204) 1,569
(035-060-6907-6672-0601) 4,000
(035-060-6907-6672-0605) 2,587
(035-060-6907-6672-0821) 6,000
(035-060-6907-1103) 74,537
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
June 14, 1993
'9.3 dlJI'l 10 '~ 9
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Acting Director of Finance
School Board Request for the Appropriation of Grant Funds
I have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for one grant in the Grant Fund for
Fiscal Year 1993. This grant will be funded 100% by donations from Carillon Health
Services.
This report will also appropriate funding for twelve grants in the School
fund for Fiscal Year 1994. These grants will be funded with federal and state funds
and fees. In addition to these funding sources, the Governor's School and Adult Basic
Education grants will require a local match. Funding for the local matches are
available in the following accounts:
GOVERNOR'S SCHOOL
· Tuition-In State
· Matching Funds
(030-060-6001-6346-0382)
(030-060-6007-6998-0588)
$243,980
61,600
June 14, 1993 Page 2
Honorable Mayor and Members of City Council
ADULT BASIC EDUCATION
· Matching Funds
(030-060-6001-6450-0588) $ 22,600
I recommend that you concur with the request of the School Board.
c~ting Dir;ctor of Finance
JDG:pac
attachment
,~j~L~ Finn D. Pincus, Chairman
Charles W. Day, Vice Chairman
Marilyn C. Curtis
/,,,-Roanoke
City School Board
C. Nelson Harris
Martha W. O'Neil
Clubert G. Poff
James M. Turner, Jr.
Frank P. Tota. Superintendent
Richard L. Kelley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 * 703-981-2381 · Fax: 703-981-2951
June 2, 1993
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its June 1, 1993 meeting, the
Board respectfully requests City Council to appropriate funds to the following School
grants:
Grant No. 6907 - $74,537.00 for the Roanoke Adolescent Summer Health
Partnership to provide medical services to the Roanoke City Schools in conjunction
with Carilion Health Systems. The expenses will be reimbursed by Carillon Health
Services.
Grant No. 6234 - $130,547.00 for the 1993-94 Chapter II program to provide
funds for the improvement of instructional services in the school district. The program
will be reimbursed by federal funds.
Grant No. 6301 - $850,930.00 for the 1993-94 Governor's School program to
provide instruction in science and math to high school students. The program will be
supported by state funds and tuition collected from participating school districts.
Grant No. 6511 $800,734.00 for the 1993-94 Flow Through program to
provide aid for the education and guidance of handicapped students. The program will
be reimbursed one hundred percent by state and federal funds.
Grant No. 6512 - $54,942.00 for the Child Development Clinic program to
provide funds for the salary and expenses of the educational coordinator at the clinic.
The program will be reimbursed one hundred percent by state funds.
Grant No. 6513 - $48,219.00 for the Child Specialty Services program to
provide funds for the salary and expenses of the educational coordinator. The
program will be reimbursed one hundred percent by state funds.
Grant No. 6514 - $90,373.00 for the Juvenile Detention Home program to
provide funds for the salary and expenses of the two educational coordinators at the
detention home. The program will be reimbursed one hundred percent by state funds.
Excellence in Education
Members of Council
Page 2
June 2, 1993
Grant No. 6515 - $76,835.00 for the Preschool Incentive program to provide
orientation and evaluation for handicapped students who will be entering the public
school system for the first time during the fall. The program will be reimbursed one
hundred percent by federal funds.
Grant No. 6759 - $128,202.00 for the 1993-94 Adult Basic Education program
to provide funds for the education of adults who have not completed high school. The
program will be funded by federal funds and matching funds.
Grant No. 6760 - $322,000.00 for the 1993-94 Perkins Act program to provide
funds for vocational instructors and equipment. The program will be reimbursed one
hundred percent by federal funds.
Grant No. 6761 - $168,448.00 for the 1993-94 Apprenticeship program to
provide on-the-job and classroom vocational instruction for students in the
apprenticeship program. The program will be funded by state funds and fees paid by
participants.
Grant No. 6908 - $155,160.00 for the Drug Free Schools program for 1993-94
to provide counselors, training workshops and materials for the operation of a
community-wide alcohol and drug prevention program. The program will be
reimbursed one hundred percent by federal funds.
Grant No. 6909 - 9256,296.00 for the Project YES program to identify, assess,
evaluate and provide assistance for at-risk sixth and ninth grade students who are
potential dropouts. The program will be reimbursed one hundred percent by state
funds.
The Board appreciates the approval of these requests.
Sincerely,
Richard L. Kelley
Executive for Business Affairs
and Clerk of the Board
rge
CC:
Mr. Finn D. Pincus
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr.
Mr.
MS.
Kenneth F. Mundy
W. Robert Herbert
Wilburn C. Dibling
James D. Grisso
Ila Farriss (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Adolescent Health S,Jmer Partnership 93-94
6907
035-060-6907-6672-0123
035-060-6907-6672-0131
035-060-6907-6672-0151
035-060-6907-6672-0201
035-060-6907-6672-0202
035-060-6907-6672-0204
035-060-6907-6672-0601
035-060-6907-6672-0605
035-060-6907-6672-0821
Appropriation Unit X9Z
Counselor
Nurses
Clerical
Social Security
Retirement
Health Insurance
Administrative Supplies
Medical Supplies
Equipment
5,657.00
39,183.00
5,512.00
4,309.00
5,720.00
1,569.00
4,000.00
2,587.00
6,000.00
S 7__4,537.00
035-060-6907-1103
Donation $ 74,537.00
The Roanoke Adolescent Summer Health Partnership will provide for medical
services to the Roanoke City Schools in conjunction with Carilion Health
Systems. Phase I of the program will begin operation June 1, 1993 and it will
end September 30, 1993. The program expenses will be reimbursed by Carilion
Health Services.
June 1, 1993
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Chapter II 93-94
6234
030-060-6234-6231-0123
030-060-6234-6231-0201
030-060-6234-6231-0202
030-060-6234-6231-0204
030-060-6234-6665-0114
030-060-6234-6665-0201
030-060-6234-6665-0202
030-060-6234-6665-0204
030-060-6234-6318-0613
Appropriation Unit X2A
030-060-6234-1102
Visiting Teachers $ 93,980.00
Social Security 3,683.00
State Retirement 4,073.00
Health Insurance 3,624.00
Administrator, Grants & Research 18,763.00
Social Security 907.00
State Retirement 1,090.00
Health Insurance 923.00
Instructional Materials 3,504.00
Federal Grant Receipts
130,547.00
The 1993-94 Chapter II program will provide funds for the improvement of
instructional services in the school district. The program will be reimbursed
by federal funds. The program will end June 30, 1994.
June 1, 1993
RO~OKE CITY SCBOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Governor's School 1993-94
6301
030-060-6301-6146-0121
030-060-6301-6146-0021
030-060-6301-6146-0129
030-060-6301-6146-0201
030-060-6301-6146-0202
030-060-6301-6146-0204
030-060-6301-6146-0551
030-060-6301-6146-0554
030-060-6301-6146-0583
030-060-6301-6146-0613
030-060-6301-6146-0614
030-060-6301-6319-0126
030-060-6301-6319-0151
030-060-6301-6319-0201
030-060-6301-6319-0202
030-060-6301-6319-0204
030-060-6301-6319-0551
030-060-6301-6319-0554
030-060-6301-6319-0601
030-060-6301-6346-0129
030-060-6301-6346-0332
030-060-6301-6346-0351
030-060-6301-6346-0381
030-060-6301-6346-0382
030-060-6301-6346-0613
030-060-6301-6346-0614
030-060-6301-6346-0615
030-060-6301-6346-0802
030-060-6301-6681-0192
030-060-6301-6681-0201
030-060-6301-6681-0203
030-060-6301-6681-0204
030-060-6301-6681-0511
030-060-6301-6681-0523
030-060-6301-6681-0608
030-060-6301-6681-0802
030-060-6301-6998-0901
Appropriation Unit X3A
030-060-6301-1100
030-060-6301-1101
030-060-6301-1103
Teachers
Substitute Teachers
Regional Outreach
Social Security
State Retirement
Health Insurance
Local Travel
Conference Travel
Field Trips
Textbooks
Software
Director
Clerical
Social Security
State Retirement
Health Insurance
Local Travel
Conference Travel
Administrative Supplies
Inservice
Service Contracts
Instructional Technology
Purchased Services
Tuition
Library Materials
Instructional Supplies
Other Materials
Equipment
Custodian
Social Security
City Retirement
Health Insurance
Utilities
Telecommunications
Maintenance Supplies
Furniture Replacement
Debt Service
State Grant Receipts
Local Match
Fees fd~c~m Oth=L Suhool-q~ns
$ 423,883.00
6,260.00
11,117.00
33,460.00
48,153.00
28,765.00
400.00
1,430.00
1,200.00
2,000.00
3,545.00
60,121.00
21,611.00
6,253.00
9,285.00
5,230.00
520.00
800.00
6,000.O0
4,700.00
5,712.00
6,000.00
9,678.00
800.00
250.00
26,702.00
6,900.00
7,100.00
14,652.00
1,121.00
1,664.00
2,615.00
15,500.00
6,765.00
6,350.00
2,788.00
61,600.00
850r930.00
325,000.00
305,580.00
220,350.00
$ 850f930.00
The 1993-94 Governor's School program will provide instruction in science and
math to high school students. The program will be supported by state funds
and tuition collected from participating school districts. Tuition from
Roanoke City will be transferred from acconnt 030-060-6001-6346-0382
($243,980) and 030-060-6007-6998-0588 ($61,600). The program will end June
30, 1994.
June 1, 1993
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Flow Through 93-94
6511
030-060-6511-6453-0154
030-060-6511-6453-0121
030-060-6511-6453-0132
030-060-6511-6453-0141
030-060-6511-6453-0201
030-060-6511-6453-0202
030-060-6511-6453-0204
030-060-6511-6553-0142
030-060-6511-6553-0201
030-060-6511-6553-0204
030-060-6511-6553-0311
030-060-6511-6553-0332
030-060-6511-6553-0554
030-060-6511-6553-0587
030-060-6511-6553-0614
030-060-6511-6553-0821
Appropriation Unit X5A
Coordinator
Teachers
Psychologist
Classroom Aides
Social Security
State Retirement
Health Insurance
Bus Aides.
Social Security
Health Insurance
Contracted Health Services
Service Contracts
Travel
Inservice
Supplies
Computer Equipment for IEP's
$ 40,103.00
352,523.00
15,160.00
74,685.00
36,909.00
54,809.00
54,654.00
38,631.00
2,955.00
18,305.00
86,400.00
2,000.00
3,400.00
1,100.00
7,100.00
12,000.00
$ 800~734.00
030-060-6511-1100
030-060-6511-1102
State Grant Receipts
Federal Grant Receipts
$ 100,000.00
700,734.00
$ 800,734.00
The 1993-94 Flow Through program will provide aid for the education and
guidance of handicapped students. One hundred percent of expenditures will be
reimbursed by state and federal funds. The program will end June 30, 1994.
June 1, 1993
BOANOI~ CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Development Clinic 1993-94
6512
030-060-6512-6554-013S
030-060-6512-6554-0201
030-060-6512-6554-0202
030-060-6512-6554-0204
030-060-6512-6554-0212
030-060-6512-6554-0551
030-060-6512-6554-0614
Appropriation 0nit X5B
030-060-6512-1100
Educational Coordinator
Social Security
State Retirement
Health Insurance
Indirect Costs
Travel
Supplies
State Grant Receipts
$ 40,422.00
3,092.00
4,592.00
2,615.00
2,021.00
1,500.00
700.00
$ 54,942.00
$ 54,942.00
The Child Development Clinic program provides funds for the salary and
expenses of the educational coordinator at the clinic. One hundred percent of
expenses are reimbursed by state funds. The program will operate July 1, 1993
through June 30, 1994.
June 1, 1993
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Specialty Services 1993-94
6513
030-060-6513-6554-0138
030-060-6513-6554-0201
030-060-6513-6554-0202
030-060-6513-6554-0204
030-060-6513-6554-0212
030-060-6513-6554-0551
030-060-6513-6554-0614
Appropriation Unit X5C
030-060-6513-1100
Educational Coordinator
Social Security
State Retirement
Health Insurance
Indirect Costs
Travel
Supplies
State Grant Receipts
$ 35,000.00
2,678.00
3,976.00
2,615.00
1,750.00
1,500.00
700.00
$ 48r219.00
48,219.00
The Child Specialty Services program provides funds for the salary and
expenses of the educational coordinator. One hundred percent of expenses are
reimbursed by state funds. The program will operate July 1, 1993 through June
30, 1994.
June 1, 1993
ROANOKE CITY SCBOOI, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Juvenile Detention Home 1993-94
6514
030-060-6514-6554-0138
030-060-6514-6554-0021
030-060-6514-6554-0201
030-060-6514-6554-0202
030-060-6514-6554-0204
030-060-6514-6554-0212
030-060-6514-6554-0551
030-060-6514-6554-0614
030-060-6514-6554-0821
Appropriation Unit XSD
030-060-6514-1100
Educational Coordinators
Substitute
Social Security
State Retirement
Health Insurance
Indirect Costs
Travel
Supplies
Equipment
State Grant Receipts
65,142.00
800.00
5,044.00
7,400.00
5,230.00
3,257.00
700.00
1,400.00
1,400.00
$ 90~373.00
$ 90,373.00
The Juvenile Detention Home program provides funds for the salary and expenses
of the two educational coordinators at the detention home. One hundred
percent of expenses are reimbursed by state funds. The program will operate
July 1, 1993 through June 30, 1994.
June 1, 1993
ROANOKE CITY SCBOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Preschool Incentive Program 1993-94
6515
030-060-6515-6553-0121
030-060-6515-6553-0021
030-060-6515-6553-0124
030-060-6515-6553-0141
030-060-6515-6553-0201
030-060-6515-6553-0202
030-060-6515-6553-0204
030-060-6515-6553-0311
030-060-6515-6553-0554
030-060-6515-6553-0583
030-060-6515-6553-0613
030-060-6515-6553-0614
030-060-6515-6553-0822
Appropriation Unit XSE
Diagnostic Services
Substitute Stipends
Coordinator Salary
Aide Salaries
Social Security
State Retirement
Health/Dental Insurance
Diagnostic Services
Travel
Field Trips
Publications
Instructional Supplies
Furniture and Equipment
9,150.00
225.00
4,615.00
14,277.00
2,363.00
1,622.00
5,230.00
6,000.00
775.00
1,200.00
500.00
11,539.00
19,339.00
$ 761835.00
030-060-6515-1102
Federal Grant Receipts
$ 76 835.00
The Preschool Incentive Program will provide orientation and evaluation for
handicapped students who will be entering the public school system for the
first time during the fall. Instructional equipment purchases will include
classroom equipment and outdoor play structures. The program will be
reimbursed one hundred percent by federal funds and will end September 30,
1994.
June 1, 1993
ROM/OKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Adult Basic Education 93-94
6759
030-060-6759-6450-0121
030-060-6759-6450-0123
030-060-6759-6450-0141
030-060-6759-6450-0201
030-060-6759-6450-0202
030-060-6759-6450-0204
030-060-6759-6450-0129
030-060-6759-6450-0551
030-060-6759-6450-0614
030-060-6759-6550-0151
030-060-6759-6550-0201
030-060-6759-6550-0202
030-060-6759-6550-0204
Appropriation Unit X7H
030-060-6759-1101
030-060-6759-1102
Teachers
Counselor
Aides
Social Security
State Retirement
Health Insurance
Inservice Training
Instructional Travel
Instructional Supplies
Clerical
Social Security
State Retirement
Health Insurance
Local Match
Federal Grant Receipts
$ 74,719.00
3,207.00
5,363.00
7,765.00
2,873.00
2,615.00
1,000.00
2,500.00
4,400.00
17,767.00
1,360.00
2,018.00
2,615.00
128e202.00
22,600.00
105,602.00
128,202.00
The Adult Basic Education program for 1993-94 will provide funds for the
education of adults who have not completed high school. The program will be
reimbursed by federal funds in the amount of $105,602. Matching funds will be
provided from account 001-060-6001-6450-0588 in the amount of $22,600. The
program will end June 30, 1994.
June 1, 1993
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Perkins Act Funds 93-94
6760
030-060-6760-6138-0121
030-060-6760-6138-0129
030-060-6760-6138-0201
030-060-6760-6138-0202
030-060-6760-6138-0204
030-060-6760-6136-0821
030-060-6760-6137-0821
030-060-6760-6138-0821
Appropriation X7I
Teachers
Inservice Education
Social Security
State Retirement
Health Insurance
Business Education Equipment
Technology Education Equipment
Trade & Industrial Equipment
$ 60,376.00
18,416.00
4,619.00
6,859.00
5,230.00
75,000.00
75,000.00
761500.00
$ 322,000.0~0
030-060-6760-1102
Federal Grant Receipts
$ 322,000.00
The 1993-94 Perkins Act program will provide funds for vocational instructors
and equipment. One hundred percent of expenditures will be reimbursed by
federal funds. The program will end June 30, 1994.
June 1, 1993
RO~OK~ CITY SCHOOL ~OARD
Roanoke, Virginia
APPROPRIATION REQUEST
Apprenticeship 93-94
6761
030-060-6761-6138-0121
030-060-6761-6138-0201
030-060-6761-6138-0202
030-060-6761-6138-0204
030-060-6761-6138-0313
030-060-6761-6138-0551
Appropriation X7J
Coordinator
Social Security
State Retirement
Health Insurance
Part Time Instructors
Travel
45,829.00
11,344.00
5,206.00
2,615.00
102,454.00
1,000.00
168,448.00
030-060-6761-1100
030-060-6761-1103
State Grant Receipts
Fees
$ 64,950.00
103,498.00
$ 168 448.00
The 1993-94 Apprenticeship program will provide on-the-job and classroom
vocational instruction for students in the apprenticeship program. Revenue
will be provided by state funds and fees paid by participants. The program
will end June 30, 1994.
June 1, 1993
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
~PPROPRI~TION REQUEST
Drug Free Schools 93-94
6908
030-060-6908-6306-0123
030-060-6908-6306-0129
030-060-6908-6306-0201
030-060-6908-6306-0202
030-060-6908-6306-0204
030-060-6908-6306-0554
030-060-6908-6306-0583
030-060-6908-6306-0614
Appropriation Unit X91
Counselors
Training
Social Security
State Retirement
Health/Dental Insurance
Travel
Field Trips
Instructional Materials
112,965.00
1,000.00
8,642.00
12,833.00
13,075.00
2,000.00
3,645.00
1,000.00
$ 155,160.00
030-060-6908-1102
Federal Grant Receipts
155 160.00
The Drug Free Schools Program for 1993-94 will provide counselors, training
workshops and materials for the operation of a community-wide alcohol and drug
prevention program. The program is reimbursed one hundred percent by federal
funds. The program will end September 30, 1994.
June 1, 1993
RO/~IOKE CITY SCIIO01. BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Project YES 93-94
6909
030-060-6909-6315-0123
030-060-6909-6315-0141
030-060-6909-6315-0201
030-060-6909-6315-0202
030-060-6909-6315-0204
030-060-6909-6315-0554
030-060-6909-6315-0614
Appropriation Unit X92
030-060-6909-1100
Guidance Counselors
Instructional Aides
Social Security
State Retirement
Health Insurance
Travel
Supplies
State Grant Receipts
165,964.00
22,527.00
14,382.00
21,413.00
26,150.00
4,860.00
1,000.00
$ 256,296.00
$ 256,296.0Q
The Project YES (Youth Experiencing Success) program will identify, assess,
evaluate and provide assistance for at-risk sixth and ninth grade students who
are potential dropouts. The program is one hundred percent reimbursed by
state funds. The program will end June 30, 1994.
June 1, 1993
pFr~, Fi'
(:IT'," Fl :'
'93 JUN-9 ¢,9:52
Roanoke, Virginia
June 14, 1993
Honorable David A. Bowers,
and Members of Council
Roanoke, Virginia
Mayor
Dear Members of Council:
SUBJECT: Briefing - Elm Avenue, S.E. over Interstate 581
Background:
Virginia Department of Transportation (VDOT) is
responsible for structural maintenance of the Elm Avenue
bridge over Interstate 581.
Repairs are needed on the deck of this bridge as
determined by VDOT bridge inspection. Plans for the
repair work have been developed by VDOT. Repairs also
include a thin epoxy-concrete overlay on the bridge
surface which has a rapid curing time which allows
traffic to quickly regain use of the bridge after
resurfacing.
II. Current Situation:
A. Bids for repair work were received by VDOT on May 26,
1993. It is expected that bids for this work will be
presented to the Commonwealth Transportation Board for
approval at their meeting on June 17, 1993. The apparent
low bidder is Lanford Brothers Company, whose bid was
~76,753.03. No City funds are required for this project.
B. Project is expected to begin by mid-July. Contractor has
45 calendar days to complete the work.
C. Traffic impact has been closely coordinated between VDOT
and City staffs. VDOT's selection of the rapid-curing,
epoxy-concrete overlay material will help to minimize the
impact that construction will have on traffic flow.
Contractor will not impede normal traffic flow on Elm
Avenue from 7:00 ~.m. to 7:00 p.m. Monday through Friday.
Contractor may work from 7:00 p.m. Friday to 7:00 a.m.
Monday with the following exceptions:
· July 16 - 18, 1993 (Commonwealth Games)
· August 27 - 28, 1993 (Beach Party)
· September 3 5, 1993 (Labor Day Weekend)
Members of City Council
Page 2
During times when the contractor is working, one lane
must be maintained in each direction on Elm Avenue
(average daily traffic volumes are 30,000 weekdays;
20,000 Saturdays; and 15,000 Sunday; with 80 percent of
the daily traffic volume occurring between 7:00 a.m. and
7:00 p.m.).
It is important to note that left turns from the 1-581
off-ramps onto Elm Avenue will be restricted during the
weekends that constructions is allowed in an effort to
maintain the flow of through traffic on Elm Avenue.
Northbound 1-581 motorists will be warned in advance by
signage and directed to use the Orange Avenue exit, while
southbound 1-581 will be directed to use the Williamson
Road exit. Additional signage will help redirect
motorists to the downtown area.
C. Community Hospital has been advised of and understands
the need for this project.
City will also use this construction period as an
opportunity to repair traffic signals' vehicle detection
equipment on Elm Avenue bridge. This should result in
some marginal improvement to traffic flow on Elm Avenue
over 1-581.
III. Recommendation:
No action is required by City Council. This is provided for
Council's information only.
WRH:RKB:jrm
copy:
Respectfully submitted,
City Attorney
Acting Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #67-122-169-334
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31514-061493 awarding limited concession
privileges to Virginia Amateur Sports, Inc. to sell pizza, sub-type sandwiches and
soft drinks at the River's Edge Sports Complex during the Commonwealth Games of
Virginia on July 16, 17 and 18, 1993, only; waiving concession fees to the City; and
authorizing execution of the requisite concession agreement. Ordinance No. 31514-
061493 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 14, 1993.
Sincerely, ~?L~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene o
pc;
Mr. Peter R. Lampman, Executive Director, Virginia Amateur Sports, Inc.,
412 Shenandoah Building, Roanoke, Virginia 24011
Mr. Lou Sinos, Division Manager, The Swanson Corporation, 3200 South 60th
Street, Omaha, Nebraska 68106
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31514-061493.
VIRGINIA,
AN ORDINANCE awarding limited concession privileges at River's
Edge Sports Complex, upon certain terms and conditions; authorizing
the execution of the requisite concession agreement; and providing
for an emergency.
BE IT ORDAINED by the Council of the City.of Roanoke that:
1. Virginia Amateur Sports, Inc., is hereby awarded
concession privileges to sell pizza, sub type sandwiches and soft
drinks at River's Edge Sports Complex during the Commonwealth Games
of Virginia on July 16, 17 and 18, 1993, only, and on no other
dates, as more fully set forth in the report dated June 14, 1993,
to this Council. Concession fees to the City are hereby waived.
2. The City Manager, or his representative, is hereby
authorized, for and on behalf of the City, to enter into and
execute the requisite concession agreement w£th Virginia Amateur
Sports, Inc., the form of such agreement shall be approved by the
City Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
'93 J Jl'i -9 / 9:52
Roanoke, Virginia
June 14, 1993
Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor and Members of Council:
SUBJECT:
Request of Virginia Amateur Sports, Inc. to
allow a Gold Medal Sponsor to sell food and
beverage concessions at River's Edge Sports
Complex on July 16, 17 and 18, 1993.
I. BACKGROUND:
ae
1993 Commonwealth Games of Virainla will take place
at venues throughout the Roanoke Valley from July 16
- July 25.
Be
virainiaAmateur Sports. Inc. will conduct the multi-
sport festival for the fourth consecutive year.
Amateur athletes that meet the state residence
requirements compete in various sports within an
Olympic format.
'~g~~was secured by Virginia Amateur Sports
Inc. as a Gold Medal Sponsor for the soccer
competition to be held July 16, 17 and 18, 1993 at
River's Edge Sports Complex.
II. CURRENT SITUATION:
City Council was requested by Virginia Amateur
Sports, Inc. to permit Domino's Pizza to sell food
and beverage concessions during the soccer games.
Refer to attached letter dated March 11, 1993.
Be
City Code states, in Section 24-5 Concessions, that
only City Council may allow concession privileges
unless publicly advertised for sealed bids.
City Concessionaire has agreed to defer the contract
rights during the soccer event as a gesture of
cooperation and support of the Commonwealth Games.
Mayor and Members of Council
June 14, 1993
Page 2
III. ISSUES~
B.
C.
D.
~ with City Code
SUPPort
Concession fees
Revenue
IV. ~%LTERN&TIVES:
Grant concession Drivileqes to Virginia Amateur
Sports, Inc. to sell pizza, sub type sandwiches and
soft drinks at the River's Edge Sports Complex
soccer fields only on July 16, 17 and 18, 1993
during the Commonwealth Games of Virginia and
authorize the City Manager to enter into a
concession agreement as approved by the City
Attorney.
1. ~ with City Code would be met.
2. Su_~up_p_9~ for State Games would be affirmed.
3. ~ fees would be waived.
4e
Revenue to City may increase due to additional
concession sales.
Be
Deny concession Drivileqe~ to Virginia Amateur
Sports, Inc. to sell food and beverage concessions
at the River's Edge Sports Complex soccer fields on
July 16, 17 and 18, 1993 during the Commonwealth
Games of Virginia.
~with City Code has been met by having
contracted for concessions.
2. ~ for State Games could be refuted.
3. Concession fees would not be an issue.
4. Revenue to City would probably be typical.
Mayor and Members of Council
June 14, 1993
Page 3
V. RECOMMENDATIONs City Council concur with Alternative "A".
ae
Grant concession Drivil~qes to Virginia Amateur
Sports, Inc. to sell pizza, sub type sandwiches and
soft drinks at the River's Edge Sports Complex
soccer fields only on July 16, 17 and 18, 1993
during the Commonwealth Games of Virginia.
Be
Autboriz9 City Manager to execute a concession
agreement with Virginia Amateur Sports, Inc. in a
form as approved by the City Attorney.
Respectfully submitted,
°Mbaenr~erHerbert
WRH/LBV/jj
Attachment
cc:
Mr. Peter R. Lampman, Executive Director, Virginia Amateur
Sports, Inc.
Mr. Lou Sinos, Division Manger, The Swanson Corporation
City Attorney
Acting Director of Finance
Director of Public Works
Manager, Management and Budget
Acting Manager, Recreation, Parks and Grounds Maintenance
Citizen Request for Services
Chief, Billings and Collections
Recreation Superintendent
VIRGINIA AMATEUR SPORTS, INC.
412 Shenandoah Bu,ld~¢9
Roanoke V~rgm~a24011
,703) 343.0987
FAX ,733, -
343-,-.,
SPONSOR OF
March 11, 1993
M, R 2 9 1995
The Honorable David A. Bowers
Members of the Roanoke City Council
Room 452, Municipal Building
Roanoke, Va 24011
Dear Mayor Bowers, Mrs. Bowles and Gentleman,
In our letter to you dated January 26, 1993, we
enclosed a "Statement of Needs" request which was
endorsed at the regular meeting of Council on February
8, 1993. We certainly appreciate the endorsement and
we are looking forward to continue on with our plans.
Virginia Amateur Sports, Inc. has secured Domino's
Pizza once again as a Gold Medal Sponsor of this year's
Games. Domino's has requested the right to sell pizza,
sub sandwiches and coca cola at the River's Edge
Complex and Victory Stadium on Friday, July 16 through
Sunday, July 18th. With this in mind and the ongoing
support that Domino's has provided the City in past
events, we are requesting a waiver of the concession
rights for the above mentioned dates.
Your support in this issue certainly would enhance
our ability to keep a Gold Medal Sponsor "happy" while
at the same time providing a service to the guests,
athletes and volunteers who will be participating in
the sport activities planned at the stadium and River's
Edge Complex.
Once again, please accept my thank you for your
outstanding support and commitment to Virginia Amateur
Sports, Inc and the Commonwealth Games of Virginia.
Virginia Amateur Sports, Inc.
R. Lampman
ire Direc~
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-67
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31515-061493 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of
$30,918.00, for project planning and construction relating to neighborhood park
improvements. Ordinance No. 31515-061493 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
The 14th day of June, 1993.
No. 31515-061493.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Recreation $ 21,110,291
1993 Neighborhood Park Improvements (1-2) ......... 376,503
Park Play Area Improvement to 4 Parks (3) ......... 91,213
Crystal Springs Elementary Play Equipment (4) ..... 9,894
Grandin Court Recreation Center (5) ............... 53,144
Improvements to 4 Parks 1991 (6-7) ................ 190,471
Capital Improvement Reserve 5,055,729
Public Improvement Bonds - Series 1988 (8) ........ 17,500
1) Appropriation
from Bond Funds
2) Appropriation
from General
Revenue
3) Appropriation
from Bond Funds
4) Appropriation
from Bond Funds
5) Appropriation
from Bond Funds
6) Appropriation
from Bond Funds
(008-050-9680-9001)
$ 27,778
(008-050-9680-9003) 3,140
(008-050-9679-9001) (3,787)
(008-050-9637-9001) ( 106)
(008-050-9677-9001) ( 30)
(008-050-9678-9001) ( 355)
7) Appropriation
from General
Revenue
8) Parks
(008-050-9678-9003) $(3,140)
(008-052-9603-9180) (23,500)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'93 J[lll-9 ~9:5t
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
June 14, 1993
Dear Members of Council:
SUBJECT: APPROPRIATIONS FOR NEIGHBORHOOD
PARK IMPROVEMENTS
I. Background:
The City's Parks plan calls for several improvements to be
completed within the next three (3) years. It is necessary
to plan for those projects now to ensure that their
completion will be accomplished in a timely and cost
effective manner.
II. Current Situation:
Planning studies and construction planning requires funding
to provide such things as accurate mapping of the improvement
areas, acquisition of professional advice, and design related
supplies, advertisements, etc. Funding needs to be set aside
now for work to progress.
III.
Issues:
A. Timely pursuit of projects
B. Funding
C. Efficient use of assets
IV.
Alternatives:
A. Authorize the Director of Finance to transfer necessary
funding for the work in one easily accounted for
location.
1. Timely pursuit of projects will be ensured.
2. Funding will be available where needed.
3. Efficient use of assets will be enhanced by having
funding where needed.
Honorable Mayor and Members of City Council
SUBJECT: APPROPRIATIONS FOR 1993 NEIGHBORHOOD
PARK IMPROVEMENTS
Page 2
Refuse to authorize the Director of Finance authority to
transfer necessary funding for project planning and
construction:
1. Timely pursuit of projects will be handicapped by
necessity to search for funding for each project
need.
2. Funding will remain scattered throughout other
accounts that are no longer needed.
3. Efficient use of assets will not be as simple due to
complexity of funding sources.
V. Reco~endation:
Alternative "A" be approved in this matter.
City Council authorize the Director of Finance
transfer funds from the following accounts to an
account to be established entitled "Neighborhood
Park Improvements".
to
1. Transfer from Account #008-050-9679
Park Play Area Improvements to 4 Parks
3,787
2. Transfer from Account #008-050-9637
Crystal Springs Elementary Play Equipment
106
3. Transfer from Account #008-050-9677
Grandin Court Recreation Center
30
4. Transfer from Account #008-050-9678
Improvements to 4 Parks 1991
3,495
Transfer from Account #008-052-9603-9180
Public Improvements Bonds -
Series 1988 - Parks
Total Transfers
23~500
$30,918
Honorable Mayor and Members of City Council
SUBJECT: APPROPRIATIONS FOR 1993 NEIGHBORHOOD
PARK IMPROVEMENTS
Page 3
Appropriate total of $30,918 to an
account to be established by the
Director of Finance and to be entitled
,,Neighborhood Park Improvements".
Respectfully submitted,
obert Herbert
City Manager
WRH/CMH/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Manager, Parks & Recreation
City Engineer
Assistant to City Manager for Community Relations
Construction Cost Technician
Manager, Management & Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-178-302-405
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31516-061493 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of
$12,941.00 from Economic Development to Appropriation from General Revenue, in
connection with the Century Station Parking Garage project, to provide funds for
payment for additional work which was incorporated into the project prior to its
completion. Ordinance No. 31516-061493 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely,
City Clerk
MFP: sm
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charies M. Huffine, City Engineer
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of June, 1993.
No. 31516-061493.
AN ~RDINANCE to amend and reordain certain sections of the
1992-93 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council
that certain sections of the 1992-93
Appropriations, be,
to read as follows,
of the City of
Capital Fund
and the same are hereby, amended and reordained
in part:
ADDroDri&tions
General Government
Downtown East Parking Garage (1) ..................
Capital Improvement Reserve
capital Improvement Reserve (2) ...................
21,110,291
376,503
5,066,288
269,541
1) Appropriation
from General
Revenue
2) Economic
Development
(008-052-9605-9003) $ 12,941
(008-052-9575-9178) (12,9~1)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
June 14, 1993
Honorable Mayor David A. Bowers
and Members of Roanoke City Council
Roanoke, VA
Dear Mayor Bowers and Council Members:
Subject: Century Station Parking Garage
I. Background:
City Council authorized agreements with the Roanoke
Redevelopment and Housing Authority (RRHA) on
November 20, 1990, for the new parking garage in the
200 block of Church Avenue. $.E.
II. Current Situation:
Construction is complete and facility was open to use
in January 1993.
Change Order in the amount of $12,941.00 has been
submitted to the City by RRHA for additional work which
was incorporated in the project prior to its
completion. Items include security screens for all
openings in elevator shafts, as required by City
building inspectors, and rain leader protectors to
guard against damage by automobiles.
III. Issues:
A. Contract obligations
B. Funding
IV. Alternatives:
City Council authorize the transfer of an additional
$12,941.00 to the Century Station Parking Garage
project.
Contractual obligations between RRHA and the
contractor for the parking garage will be met.
2. Fundinq is available in capital improvement
reserve account #008-052-9575-9178.
Honorable Mayor David A. Bowers
and Members of Roanoke City Council
Page 2
June 14, 1993
City Council not authorize the transfer of an
additional $12~941.00 to the Century Station Parking
Garage project.
Contractual obligations between RRHA and the
contractor cannot be met, although the additional
work has been completed.
2. Funding will remain available.
V. Recommendation:
City Council approve Alternative "A" and authorize the
transfer of $12~941.00 from Account #008-052-9578-9178
to Account #008-052-9605-9003.
Respect fully,
W~ Robert Herbert
City Manager
WRH/WFC/hw
cc:
City Clerk
Acting Director of Finance
City Attorney
Director of Public Works
CiTY Of ROANOKE REDEVELOPMENT AND
HOUSINg AUThORiTY
2624 SALEM TURNPIKE, N. W.
P.O. BOX 6359
ROANOKE, VIRGINIA 24017
May 28, 1993
William Clark
Director of Public Works
Municipal Building
215 Church Ave., S.W.
Roanoke, VA 24011
Re: Change Order No. 7, Downtown East Parking Facility, CD-3
Dear Bill:
Attached is Change Order No. 7 to the Contract between J. M. Turner Company &
Inc. and the Authority which covers various items as described by the Scope of Work.
The Authority's agreement with the City provides that we must receive the City's
approval of a change order prior to execution on the part of the Authority.
If you have any questions regarding the change order, please contact me.
Very truly yours,
H. Wesley White, Jr.
Acting Executive Director
HWW~jr/shs
Enclosure
FAX (703) 983-9 2 29 TELEF~HONE (703) 983-9281
HAYES, SEAY, MATTERN & MATTERN, INC.
Architects - Engineers - Planners
Roanoke, Virginia
Change Order No. 7
CHANGE ORDER AUTHORIZATION
Commission No. 4606C
Date 11 May 1993
To: J.M. Turner & Company, Inc. IContractor)
Downtown East Parkinq Facility
(Project)
In connection with your contract for the construction of the above referenced project,
an equitable adjustment in contract price and time is established herewith. It is
understood and agreed that the rights of the Owner are in no way prejudiced by this
change and~that this adjustment constitutes compensation in full on behalf of the
Contractor and its subcontractors and suppliers for all costs and markups directly or
indirectly attributable to the changes ordered herein, for all delays related thereto,
and for performance of the changes within the contract performance time as modified
herein, all as a consequence of the attached scope of work for the subject change
order.
Contract Price
increased $ 12,941.00
Previous Contract Price
$ 4,861,622.72
Revised Contract Price
$ 4,874,563.72
Contract Time increased 0 days
Revised Contract Completion Date
12 October 1991
Recommended:
John H.~pyhalski
Date 11 May 1993 Date
Approved:
OWNER City of Roanoke Redevelopment and Housinq Authority Date
By Title
Accepted:
CONTRACTOR J. M. Turner & Co., Inc.
HSMH DPT-S2, Rev. 04/14/92
HAYES, SEAY, MATTERN & MATTERN, INC.
Architects - Engineers - Planners
Roanoke, Virginia
Change Order No. 7
SCOPE OF WORK
Commission No. 4606C
Date 11 May 1993
To: J.M. Turner & Company, Inc. (Contractor)
Downtown East Parkinq Facility
(Project)
In accordance with the contract documents, as modified herein, provide all approved
labor, materials and equipment for the following changed work:
J
GENERAL
Provide 2" x 2", 10 x 10 gauge mesh security screens for all window and louver
openings in both elevator shafts as detailed by HSMM sketch SK-20 and described
by J. M. Turner & Co., Inc. letter dated I April 1993 {attached).
Contract Amount Increase 1~$10,652.00
Provide eighteen rain leader protectors fabricated of 1/4-inch steel~r.4~,~+~e~-and
anchored to the concrete structure. These protectors shall be ~ inches in
height with the bottom of the protector mounted 12 inches above the parking deck
level. The protectors shall be mounted at the roof leader locations along Column
Line A as required by the City of Roanoke Building Inspector.
Contract Amount Increase
2,289.00
Total Change Order No. ~
?
Contract Amount Increased
$12,941.00
HSMM DPT-S3, Rev. 04/14/92 Page I of I
CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
2624 SALEM TURNPIKE. N. W.
P.O. BOX 63S9
ROANOKE. VIRGINIA :~401
April 8, 1993
Mr. John H. Spyhalsld
Hayes, Seay, Mattem &
Mattern, Inc
P. O. Box 13446
Roanoke, VA 24034
Re: Chan~e Order - Elevator Shaft Window Screens & Rain Leader Protectors
Downtown East Parking Facility
Roanoke, Vir~nia
A & E Commi.qsion No. 4606C
Dear John:
You are hereby authorized to prepare a change order covering the imtallation of
elevator shaft opening screens and rain leader protectors in the Downtown East Parking
Facility as per letters of March 24th and April 1st from Dick Pitman of J. M. Turaer & Co.,
Inc. This change order should reflect a cost of $12,941.00 ($10,652 + $2,289).
If you have any questions, please call.
Very truly yours,
H~i, Jr.
Land Planning/Subsidized
Housing Director
FAX (703) 983-9 229 TELEPHONE (703) 983-928I
April 1,
Turner
P.O. BOX 1689 · 5L5 ELECTRIC ROAD · SALEM, VIRGINIA 24153 · (703) 389-5471 · FAX (703) 339-1319
1993
Mr. John Spyhalski
Hayes, Seay, Mattern & Mattern
P. o. Box 13446
Roanoke, VA 24034
RE:
Downtown East Parking Facility
Roanoke, Virginia
JMT Job %9112
Dear John:
Per your request, we propose to furnish and install 2 X 2 /
10 gauge screens mounted to angle iron frames at all windows in
both elevator shafts on the above project.
The cost of this work is as follows:
Materials $ 7613
Labor: M.H. @ $15/hr 1200
Painting 450
Sub Total $ 9263
15% Mark-up 1389
Total S10,652
If this meets with your approval, please issue the
appropriate change order.
tf you have any questions
please contact me.
RSP/Wgj
cc: Doug Hoback
Steve Doyle
concerning any of
Yours very truly,
J. M. TURNER & CO.,
Richard s. Pitman
Vice President
INC.
the above,
370 Greenbrier Drive, Suke C * Charlottesville, Virginiz 22901 · (804) 974-7607 · FAX (804) 974-7605
TYPE ~'~¢
CONTENTS
PREL.-- FINAL
CAL. BY
DATE
SHEET NO. !. of 7..-
CKD. BY
I EXHIBIT
Turner
P.O. BOX 1689 · 515 ELECTRIC ROAD * SALEM, VIRGINIA 24153 · (703) 389-5471 · FAX (703) 389-1319
March 24, 1993
Mr. John spyhalski
Hayes, Seay, Mattern & Mattern
P. O. Box 13446
Roanoke, VA 24034
RE:
Downtown East Parking Facility
Roanoke, Virginia
JMT Job ~9112
Dear John:'
At the direction
request, we propose to furnish and install
protectors as required on the above project.
of the building inspector and per your
eighteen rain leader
The cost of this work is as follows:
It
work.
Materials $ 1450
Labor: 24 M.H. @ $15/hr 360
Painting 180
Sub Total $ 1990
15% Mark-up 299
Total $ 2289
is our understanding that we are to proceed with
Please issue the appropriate change order.
If you have
contact me.
this
any questions concerning this matter, please
Yours very truly,
J. M. TURNER & CO.,
Richard S. Pitman
Vice President
INC.
370 Greenbrier Drive, Suite C - Charlottesville, Virginia 22901 - (804) 974-7607 - FAX (804) 974-.7605
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-123-217
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31517-061493 amending and roordaining certain
sections of the 1992-93 General and Capital Fund Appropriations, providing for the
transfer of $471,452.00 to the Roanoke City Jail Expansion capital account to cover
current expenses for the project. Ordinance No. 31517-061493 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely, ~O,~_A~<~_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
pc:
The Honorable W. Alvin Hudson, City Sheriff
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. L. Bane Coburn, Civil Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of June, 1993.
No. 31517-061493.
AN dRDINANCE to amend and reordain certain sections of the
1992-93 General and Capital Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, IT
Roanoke that certain sections
Fund Appropriations, be, and
reordained to read as follows,
BE ORDAINED by the Council of the City of
of the 1992-93 General and Capital
the same are hereby, amended and
in part:
A r r'at'on
Public Safety $ 30,014,681
Jail (1) ............................................ 4,493,950
Nondepartmental 12,848,653
Transfers to Other Funds (2) ........................ 11,831,920
A ro r'at'ons
General Government
City Jail Expansion (3) .............................
Campbell Avenue Historic Property (4) ...............
$ 21,172,350
5,271,452
531,083
1) Recovered Cost
2) Transfer to
Capital Fund
3) Appropriated
from General
Revenue
4) Appropriated
from General
Revenue
(001-024-3310-8005)
(001-004-9310-9508}
(008-052-9685-9003)
(008-002-9620-9003)
$(100,000)
100,000
471,452
(371,452)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
~iECz ....
[:{TY r'! !~ < ':!- Roanoke,
June 14,
'93 ,Jlltl -7 /~10:33
Virginia
1993
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
ROANOKE CITY JAIL EXPANSION
TRANSFER OF FUNDING
ROANOKE, VIRGINIA
I. Backqround and Current Situation:
City Council, by Resolution No. 31366-030893, on March 8,
1993, and Resolution No. 31376-03229~ on March 22, 1993,
approved the Expansion of the Jail and funding for the
project.
City Council approved the issuance of $4.8 million in
general obliqation bonds to supplement anticipated state
grant funds of $1.75 million to fund the construction
cost of the Jail expansion.
Fundinq for preliminary design, the preparation of a
planning study to be filed with the Department of
Corrections, appraisal of property to be acquired,
asbestos and environmental survey of properties to be
acquired, and other start-up costs for the project is
needed, and is available in the following accounts:
008-002-9620-9003
Campbell Avenue Historic Property $371,452.19
001-024-3310-8005
City Sheriff Reimbursement Account 100~000.00
Funding from these accounts needs to be transferred to
the "City Jail Expansion" capital account to cover
current expenses described in (C).
Honorable Mayor and Members of City Council
Page 2
June 14, 1993
II. Issues in order of importance:
A. Engineerinq concerns
B. Fundinq
C. Timinq
III. Alternatives are:
A. ADDrove the transfer of funding as listed above into the
"City Jail Expansion" account #008-052-9685-9003.
1. Engineerinq concerns could be met in a timely
manner.
Fundinq is available to pay for preliminary work
required to satisfy Department of Corrections
guidelines for project reimbursement, asbestos and
environmental evaluations required before
purchasing property and other preliminary costs
relating to this project.
Timinq of required preliminary planning, property
acquisition and other related services will be done
in an expeditious manner.
B. Reject the transfer of funding:
1. Enqineerinq concerns would not be met in a timely
manner.
2. Fundinq would still be available.
Timely execution of the preliminary work would be
delayed, negatively affecting project completion.
Honorable Mayor and Members of City Council
Page 3
June 14, 1993
IV.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the Director of Finance to transfer the
following funding from the accounts listed below into the
"City Jail Expansion" account #008-052-9685-9003.
008-002-9620-9003
Campbell Avenue Historic Property
001-024-3310-8005
City Sheriff Reimbursement Account
$371,452.19
100~000.00
$471,452.19
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH/LBC/fm
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
City Sheriff
Construction Cost Technician
Office of Management & Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 17, 1993
File #30§-405
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31518-061493 authorizing execution of a
contract with Hayes, Seay, Mattern and Mattern, Inc. to provide certain
architectural/engineering services, specifically design development, construction
documents, construction administration and project inspections for alterations and
additions to the Roanoke Juvenile Detention Home at Coyner Springs, in the amount
of $271,990.00; and rejecting all other bids received by the City. Resolution No.
31518-061493 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993.
Sincerely, _~_
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. John P. Bradshaw, Jr., Executive Vice-President, Hayes, Seay, Mattern
and Mattern, P. O. Box 13446, Roanoke, Virginia 24034
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. L. Bane Coburn, Civil Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Mark C. Johnson, Manager, Juvenile Detention Home
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Mr. Barry L. Key, Manager, Office of Management and Budget
N~,R¥ F. PARV~ER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #305-405
Frantz-Chappelear
Motley and Associates
Ricci Associates/Sowers and Associates
Sherertz, Franklin, Crawford, Shaffner
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31518-061493 authorizing execution of a
contract with Hayes, Seay, Mattern and Mattern, Inc. to provide certain
architectural/engineering services, specifically design development, construction
documents, construction administration and project inspections for alterations and
additions to the Roanoke Juvenile Detention Home at Coyner Springs, in the amount
of $271,990.00; and rejecting all other bids received by the City. Resolution No.
31518-061493 was adopted by the Councli of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your proposal on the abovedescribed project.
Sincerely, P/l~t~,.~__
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of 3une, 1993.
No. 31518-061493.
A RESOLUTION authorizing the execution of a contract with
Hayes, Seay, Mattern & Mattern, Inc., to provide certain
architectural/engineering services, specifically design
development, construction documents, construction administration
and project inspections for the alterations and additions to the
Roanoke Juvenile Detention Home at Coyner Springs; and rejecting
all other bids made to the City for the work.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an agreement with Hayes, Seay,
Mattern & Mattern, Inc., in form approved by the City Attorney, for
the provision by such firm of architectural/engineering services
for the alterations and additions to the Roanoke Juvenile Detention
Home at Coyner Springs, as more particularly set forth in the June
14, 1993 report of the City Manager to this Council.
2. The contract amount authorized by this resolution shall
be in an amount of $271,990.00.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
ATTEST:
City Clerk.
RECFi'?~,
Roanoke, Virginia
June 14, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: Award Architectural/Engineering Full Services Contract
Roanoke Juvenile Detention Home
Alterations and Additions
Botetourt County, Virginia
I. Background:
Advertisement of Public Notice to seek architectur-
al/engineering services for the alterations and
additions to the Roanoke Juvenile Detention Home at
Coyner Springs, Botetourt County, Virginia, was
advertised in the local paper on April 5, 1993.
Eight (8) architectural/engineering firms responded
to the request for services. Five (5) of the firms
were chosen for interviews as follows:
Motley and Associates
· Sherertz, Franklin, Crawford, Shaffner
· Frantz-Chappelear
· Hayes, Seay, Mattern & Mattern, Inc.
· Ricci Associates/Sowers and Associates
These five firms were invited for interviews, and
they all responded. Interviews were conducted by
the selection committee, composed of Charles M.
Huffine, L. Bane Coburn, and Mark C. Johnson on
May 13, 1993.
Hayes, Sea¥, Mattern & Mattern~ Inc. was selected
as the best qualified architectural/engineering
firm for this particular project. This firm had
designed, bid, and supervised more juvenile deten-
tion facilities than any of the other firms inter-
viewed.
Honorable Mayor and Members of City Council
Page 2
June 14, 1993
De
Project consists of the following:
1. Six (6) additional "more secure" rooms.
Additional program space to include a facility
admissions room with clinic and an activities
room.
Convert existing intake dormitory to a suicide
alert dormitory.
Construct a "diagnostic unit". Unit shall
consist of ten (10) single occupancy dormitory
units, a laundry room, a storage room, and a
day room.
Two (2) additional dormitory rooms on the east
wing and two (2) on the west wing; convert
existing staff lounge into two (2) additional
dormitory units.
6. Add an additional class room.
7. A new clerical office and counseling room.
II.
Issues:
B.
C.
D.
Qualification of the firm.
Timinq of the award.
Reasonableness of the fee.
Availability of the funds.
III.
Alternatives:
Award a full services architectural/engineering
contract to Hayes, Seay, Mattern & Mattern, Inc.,
Architects, Engineers, Planners, of Roanoke,
Virginia for the design, contract documents, and
contract administration including periodic inspec-
tion of construction for the following lump sum
fee:
Honorable Mayor and Members of City Council
Page 3
June 14, 1993
Basic Services Fee
*Additional services, record
drawings, and reimbursable expenses
$255,690
16~300
Total $271,990
*Expenditure of these fee charges will be admini-
stratively approved.
Additional services fees are for any changes or
additional work requested by the City during
construction of the project.
Record drawings include revisions to the contract
documents to reflect any project changes during
construction. Record drawings are reproducible on
mylar.
Reimbursable expenses are for additional sets of
contract documents over the number of sets provided
by the A/E, out-of-town telephone calls, travel,
etc.
1. Qualification of the firm was verified during
the proposal review and the interviews for
this project.
Timinq of the award is important because of
the overcrowding at the Detention Home.
Hayes, Seay, Mattern & Mattern, Inc. had the
most experience with design of detention
homes.
Reasonableness of the fee has been verified
through the use of the Commonwealth of
Virginia's Capital Outlay Manual for A/E
services for projects of this size, security
facilities, and remodeling.
Availability of fundinq is from the project
account no. 008-052-9686-9001 entitled
"Juvenile Detention Home Expansion". It is
anticipated that the Department of Corrections
Division of Youth and Family Services will
fund up to 50% of the project cost.
Honorable Mayor and Members of City Council
Page 4
June 14, 1993
Do not award a contract at this time.
Qualification of the firm will still have to
be established prior to award of any
architectural/engineering services contract.
Timing of the award would be delayed which
would delay completion of the construction of
the alterations and additions to the facility.
This would delay any relief for the over-
crowding of the Detention Home.
Reasonableness of the fee would have to be
established for any architectural/engineering
firm selected in the future.
Availability of funding would remain unobli-
gated at this time.
IV.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative 'A'.
Authorize the City Manager to execute an archi-
tectural/engineering full services contract, in a
form acceptable to the City Attorney, with Hayes,
Seay, Mattern & Mattern, Inc., for design
development and construction documents, construc-
tion administration, and project periodic
inspection during construction for the alterations
and additions to the Roanoke Juvenile Detention
Home at Coyner Springs, Botetourt County, Virginia,
for the following fee:
Basic Services Fee (the amount of the
contract with HSMM)
*Additional services, record drawings,
reimbursement expenses)
Total Contract
Contingencies (advertisement, etc.)
$255,690
16~300
$271,990
3~010
Total $275,000
*Expenditure of these funds to be administratively
approved.
Honorable Mayor and Members of City Council
Page 5
June 14, 1993
Authorize the Director of Finance to encumber
$271,990 for architectural/engineeri,Lg services for
the Juvenile Detention Home Expansion in account
no. 008-052-9686-9001.
Establish an accounts receivable account in
anticipation of 50% funding from the Department of
Corrections Division of Youth and Family Services.
Respectfully submitted,
Robert Herbert
y Manager
WRH/LBC/kp
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Superintendent, Juvenile Detention Home
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Manager, Office of Management and Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 436
Roanoke, Virginia 24011
Telephone: (703) 981-2341
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File //178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31520-061493 authorizing execution of
Amendment No. 2 to the contract with the City of Roanoke Redevelopment and
Housing Authority to reflect the transfer of $85,473.00 from the Neighborhood
Stabilization and Enhancement Program (NSEPtion) to the Downpayment and Closing
Cost Assistance Program. Resolution No. 31520-061493 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N.W. Roanoke, Virginia
24017 '
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31520-061493.
VIRGINIA,
A RESOLUTION authorizing execution of Amendment No. 2 to the
contract with the City of Roanoke Redevelopment & Housing Authority
to reflect the transfer of certain project funds to the Downpayment
and Closing Cost Assistance program.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and City Clerk are
authorized to execute and attest, respectively, in form approved by
the City Attorney, Amendment No. 2 to the contract with the City of
Roanoke Redevelopment and Housing Authority to reflect the transfer
of $85,473.00 from the Neighborhood Stabilization and Enhancement
Program (NSEPtion) to the Downpayment and Closing Cost Assistance
Program, as more particularly set forth in the report to this
Council dated June 14, 1993.
ATTEST:
City Clerk.
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-178-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Gvisso:
I am attaching copy of Ordinance No. 31519-061493 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for the transfer of
$85,473.00 from the Neighborhood Stabilization and Enhancement Program to
Downpayment and Closing Cost Assistance, in connection with execution of an
amendment to the Contract for Services with the Roanoke Redevelopment and
Housing Authority relative to home assistance programs. Ordinance No. 31519-
061493 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 14, 1993.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 14th day of June, 1993.
No. 31519-061493.
AN ORDINANCE to amend and reordain certain sections of the
1992--93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that certain sections of the 1992-93 Grant Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in
part:
Community Development Block Grant FY 91-92 Housing FY91-92 (1-2) ................................
1) Neighborhood
Stabilization and
Enhancement Program
2) Downpayment and
Closing Cost
Assistance
(035-091-9120-5078) $(85,473)
(035-091-9120-5117) 85,473
$ 1,835,386
604,752
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
f.:ITY ~' I 77::
'93 JUhl-9 A9:52
Honorable Mayor and Members of Council
Roanoke, Virginia
June 14, 1993
Dear Members of Council:
Subject:
Amendment to Contract for Services with the RRHA
and transfer of funds regarding Housing Assistance
Programs
Backqround:
The Roanoke Redevelopment and Housinq Authority (RRHA)
administers a variety of housinq proqrams funded from
CDBG funds, HOME funds, and other sources.
B. A contract for services for the administration of thesa
activities in the current fiscal year was approved by
City Council on August 24, 1992.
C. Proqrams addressed in the contract includo:
Neighborhood Stabilization and Enhancement Proqram
(NSEPtion), originally funded with $86,614 of
CDBG funds, in addition to federal HOME, state
and other funds. This activity provided low
interest CDBG loans to correct Building Code
violations on existing multi-family rental units
in a concentrated area.
2 o
Downpayment and Closinq Cost Assistance,
funded with $155,617 of CDBG funds. This activity
provides up to $3,500 towards a low-moderate
income household's downpayment and closing costs
for the purchase of their first home.
II. Current Situation:
ao
$85,473 of CDBG funds in the NSEPtion proqram remain
unspent in account # 035-091-9120-5078. Demand
for funds has been less than projected during the
current fiscal year. In addition, HOME funds are
currently available to continue program activities.
Ail CDBG funds allocated to Downpayment and Closinq
Cost Assistance have been fully committed. 60 families
have received Downpayment and Closing Cost Assistance
and have purchased their first home within the City.
Most of these families would have been unable to
purchase a home without this assistance.
Page 2 June 14, 1993
Co
40 additional applications for Downpayment and Closing
Cost Assistance are in process for home purchasers,
many of which will close in June, 1993. $128,000 in
CDBG funds allocated for this program in fiscal 1993-
1994 will not be available until after July 1, 1993.
Funds are needed to allow purchase transactions to
close prior to July 1, 1993 as provided for in
individual purchase agreements of eligible home buyers.
III. Issues:
A. Administrative issues.
B. Cost to the City.
C. Timing.
IV. Alternatives:
A. 1) Authorize amendment to the Contract for Services
035-with RRHA; and 2) Authorize the transfer of $85,473
of CDBG funds from NSEPtion (Account # 091-9120-5078)
to the Downpayment and Closing Cost Assistance Program
(Account # 035-091-9120-5117).
1. Administrative issues would be addressed through
Bo
reallocation of funds. Efficient use of funds is
accomplished by transferring resources from an
underutilized activity to a program for which
there is high demand and production. Both programs
are administered by the RRHA; thus transfer does
not affect the total amount of funds in the
contract with RRHA.
Cost to the City will be nothing beyond what is
already budgeted. Program activities under both
Down Payment and Closing Cost Assistance and
NSEPtion will be funded and and allowed to
continue to operate.
3 o
Timinq is critical. Funds must be available to
eligible home buyers allowing transactions to
close in accordance with purchase agreements.
Do not authorize amendment to the Contract for Services
with RRHA, or transfer of CDBG funds from NSEPtion to
Down Payment and Closing Cost Assistance.
Administrative issues and concerns involve
inefficient operation of existing programs, that
being required interuption of Downpayment and
Page
Closing Cost Assistance Program due to commitment
of the original allocation of funds. Use of any
alternative financing is currently unfeasible.
3 o
Cost to the City would be nothing. Funds would
stay in the NSEPtion account, unless transferred
for other programs.
Timing is critical. Lack of additional allocation
of CDBG funds for Downpayment and Closing Cost
Assistance will likely cause significant hardships
on homebuyers and sellers who will be unable to
close individual purchase transactions as agreed.
Recommendation is to concur in alternative A:
1) Authorizing amendment to the Contract for Services with
RRNA; and
2) Authorizing the transfer of $85,473 of CDBG funds from
NSEPtion (Account # 035-091-9120-5078) to the Downpayment
and Closing Cost Assistance Program (Account # 035-091-
9120-5117).
.Respectfully submitted,
~. }Robert Herbert
Ci~ty Manager
WRH:BC:rs(WP5.2/crlamend)
cc: City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Director of Redevelopment and Housing Authority
MARY Fo PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #236-72-304
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31522-061493 authorizing execution of a Grant
Agreement with the State Department of Education on behalf of the City to accept a
Demonstration Grant Award from the State Council on Community Services for Youth
and Families; and to comply with terms and conditions of said grant and applicable
laws, regulations and requirements pertaining thereto. Resolution No. 31522-061493
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Dr. Fred P. Roessel, Jr., Executive Director, Mental Health Services of the
Roanoke Valley, 301 Elm Avenue, S~ W., Roanoke, Virginia 24016-4026
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Andrea B. Krochalis, Manager, Crisis Intervention Center
Mr. Mark C. Johnson, Manager, Juvenile Detention Home
Ms. Marion V. C~'enshaw, Youth Planner
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
Dr. Frank P. Tota, Superintendent of Schools
Dr. Donald R. Stern, Director, Health Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of 3une, 1993.
No. 31522-061493.
A RESOLUTION authorizing execution of a Grant Agreement with
the State Department of Education on behalf of the City to accept
a Demonstration Grant Award from the State Council on Community
Services for Youth and Families and to comply with the terms and
conditions of the grant and applicable laws, regulations, and
requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that W.
Robert Herbert, City Manager, or James D. Ritchie, Assistant City
Manager, are hereby authorized, for and on behalf of the City, to
execute the required Grant Agreement, and any other forms required
by the State Department of Education, in order for the City to
accept a Demonstration Grant Award from the State Council on
Community Services for Youth and Families, upon all of the terms,
conditions and requirements pertaining to the grant, as set forth
in the City Manager's report dated June 14, 1993.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (70S) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-72-236-304
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attacking copy of Ordinance No. 31521-061493 amending and reordaining certain
sections of the 1993-94 Grant Fund Appropriations, providing for appropriation and
transfer of $353,238 00, in connection ,,~+'- ....... :-- -~ -
· ,,.--. =~uuon o~ a grant agreement with the
State Department of Education relative to a demonstration grant award received from
the State Council on Community Services for Youth and Families. Ordinance No.
31521-061493 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 14, 1993.
Sincerely, f6L~/~---
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
pc:
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Andrea B. Krochalis, Manager, Crisis Intervention Center
Mr. Mark C. Johnson, Manager, Juvenile Detention Home
Ms. Marion V. Crenshaw, Youth Planner
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of June, 1993.
No. 31521-061493.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Gran% Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municigal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Health and Welfare
Demonstration Grant FY 94
(1-6) ...................
$ 1,757,629
353,238
Health and Welfare
Demonstration Grant
1) Regular Employee
Salaries
2) Local Mileage
3) Maintenance
Contracts
4) Administrative
Supplies
5) Fees for
Professional
Services
6) Contingency
7) State Grant
Revenue
8) Local Match
FY 94 (7-8) ...................
(035-054-5154-1002) $279,532
(035-054-5154-2046) 11,256
(035-054-5154-2005) 500
(035-054-5154-2030) 1,200
(035-054-5154-2010) 58,350
(035-054-5154-2199) 2,400
(035-035-1234-7135)
(035-035-1234-7136)
330,672
22,566
$ 1,757,629
353,238
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
'gi~oa~]~, ~ .rg~ nia
June 14, 199'3
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Demonstration Grant Award from State Council on Community
Services for Youth and Families
ae
Two hundred twenty-two (222~ Roanok~ ~ youth were placed
in r~ care facilities in 1988 (most recent year
for data).
1. State treatment facilities (hospitals);
2. Residential schools for handicapped; and
3. Correctional facilities.
B. ~P~]~cost Der child in residential care ranges from $550
to $14.000.
C. ~ referral to residential care
sometime occurs because of:
facilities
1. ~ ][P~_Q%~9~ locally to address the
child's/youth,s needs;
2. ~Gg_~ among local service agencies
to provide "holistic" approach; and
3. ~I~A~ of ~ to handle problem.
De
Treatment of~6~~oryg_g]lg~ ~ is
not addressed by just removing troubled child/youth from
family.
II. CURRENT SITUATION
ae
~t~y ~p~ for ~ arant to State Council on
Community Services for Youth and Families on September 27,
1990 on behalf of multi-agency task force comprised of
Roanoke Social Services, Court Service Unit, Community
Services Board (Mental Health Services), Roanoke City
Health Department, and Roanoke City Schools.
Demonstration program in 1992-93 provided comprehensive and
intensive services to 48 of Roanoke City's highest-risk
children/youth, to 32 siblings, and to 63 adults living
with the children/youth. In]~q_~9_{FOCUSwill~to
1. Better ~ of service agencies to provide
better screening and referral of cases;
2. Increased local~ for child/youth placement
and treatment;
4. ~i~Iagg_ag~case ~la~[_e_~._D~[~ and
5. T/~ foster homes,
Proaram aoal is to reduce the number of Roanoke City
children/youth referred to residential treatment each year,
and to increase the number of children/youth returned to
the community from residential care.
Roanoke City received a ~ award ~
6~]~ over four fiscal vearg: $67,202 was awarded for
FY 91, and $334,439 for FY 92, and $330,672 each year for
FY 93 and FY 94. Roanoke City is one of five localities in
Virginia to receive such a grant.
City ~ ~ is needed for City Manager to
execute a grant agreement with State Department of
Education, which is serving as fiscal agent for the grant
program.
III. ISSUES
A. Cost to City.
B. ~ to Roanoke City ~ ~D need,
C. -Lg/kgr_t~ saving~ to the City.
IV. ALTERNATIVES
~City H~BAg~toexecute an agreement approved as
to form by the City Attorney with the State Department of
Education and appropriate $330,672 in state grant funds
with Roanoke City paying $22.566 as a local cash match for
a total grant of $353,238 for FY 94.
1. Cost ~O City would be ~ in local in-kind
services and a local cash match of $22,566 for FY 94.
City's in-kind services consist solely of staff
time of current staff and office space donated by
the Roanoke city School Board, Department of Social
Services, Mental Health, and Sanctuary (DYFS).
b. The local cash match is available in the General
Fund Budget, account 001-004-9310-9535.
~ to Roanoke City children/youth in need would
be improved through better coordination and referral,
more local services, and family-oriented approach to
treatment.
~ savinas to the ~ would be realized if
project is successful through fewer children/youth
being referred to residential treatment, and shorter
stays for those who are referred.
Do not ~ City ~ to execute attached arant
~with State Department of Education and donot
~S353.238 to grant fund· Continue providing
services to children/youth in need as has been done for
past several years.
1. Cost ~Q city would be nothing except lost opportunity
cost.
Services to Roanoke~t~y~L~ in need would
be provided, but improvements to system would be
delayed at best.
3. ~ savings to City would not be realized·
V. ~ECO~ENDATION
AL
Recommend that City ~ concur in ~ A thereby
~k~lQr~J~k~Citv~ %Q execute an agreement approved
as to form by the City Attorney with the State Department
of Education and ~ $353.238 to accounts to be
established by the Director of Finance in the grant fund
with a corresponding revenue estimate· Transfer $22,566 in
local matching funds from the General Fund Account 001-004-
9310-9535 to the Grant Fund revenue account.
cc:
p~ectfully Submitted,
W: ~obert Herbert
Cit~ Manager
Wilburn C. Dibling, City Attorney
James Grisso, Acting Director of Finance
corinne B. Gott, Acting Director of Human Development
Glenn Radcliffe, Acting Director, Court Service
Dr. Fred Roessel, Director of Mental Health Services
Dr. Frank P. Tota, Superintendent, Roanoke City Schools
Dr. Donald R. Stern, Director, Roanoke City Health Department
Marie Pontius, Grants Monitoring Administrator
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 17, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #72-178-236-246
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31524-061493 authorizing execution of a grant
application made on behalf of the City of Roanoke for the United States Department
of Agriculture 1993 Summer Food Service Program, in the amount of $150,228.00;
acceptance of the subsequent grant award; and negotiation and execution of
appropriate interagency cooperation agreements with the Fifth District Employment
and Training Consortium and the Roanoke Redevelopment and Housing Authority,
in order to implement the program funded by said grant. Ordinance No. 31524-
061493 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
ERe.
pc:
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Saiem Turnpike, N.W. Roanoke, Virginia
24017 '
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Doris M. Kinsey, Acting Manager, Social Services
Ms. Vickie L. Price, Administrator, Fifth District Employment and
Training Consortium
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of 3une, 1993.
No. 31524-061493.
A RESOLUTION authorizing the execution of a grant application
made on behalf of the City of Roanoke for the United States
Department of Agriculture 1993 Summer Food Service Program, the
acceptance of the subsequent grant award, and the negotiation and
execution of the appropriate interagency agreements.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. W. Robert Herbert, City Manager, or James D. Ritchie,
Assistant City Manager, is hereby authorized to execute for and on
behalf of the City of Roanoke the grant application for the United
States Department of Agriculture 1993 Summer Food Service Program,
and accept the grant award in the amount of $150,228.00 from the
United States Department of Agriculture.
2. The City's Director of Human Development is authorized to
execute any grant conditions or assurances related thereto and to
negotiate and execute appropriate interagency cooperation
agreements with the Fifth District Employment and Training
Consortium and the Roanoke Redevelopment and Housing Authority in
order to implement the program funded by the grant. Such
agreements to be in a form approved by the City Attorney.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-72-178-236-246
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31523-061493 amending and reordaining certain
sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation
of $150,228.00, in connection with execution of a grant application made on behalf
of the City of Roanoke for the United States Department of Agriculture 1993 Summer
Food Service Program. Ordinance No. 31523-061493 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
t'"'~a"~~'sincerely' ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Ene.
pe:
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N.W. Roanoke, Virginia
24017 '
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Doris M. Kinsey, Acting Manager, Social Services
Ms. Vickie L. Price, Administrator, Fifth District Employment and
Training Consortium
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93
emergency.
WHEREAS,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of June, 1993.
No. 31523-061493.
AN ORDINANCE to amend and reordain certain sections of the
Consortium Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1992-93 Consortium Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Fifth District Employment & Training Consortium -
FY93 (1-10) .....................................
$3,530,538
Reve~
Fifth District Employment & Training Consortium -
FY93 (11) .......................................
$3,530,538
1) Administra-
tion Wages
2) Administra-
tion Fringes
3) Administra-
tion Travel
4) Administra-
tion Com-
munications
5) Administra-
tion Supplies
6) Food Costs
7) Operating
Wages
(034-054-9385-8350) $ 11,966
(034-054-9385-8351) 1,333
(034-054-9385-8352) 700
(034-054-9385-8353) 145
(034-054-9385-8355) 150
(034-054-9385-8403) 109,348
(034-054-9385-8050) 23,408
8) Operating
Fringes
9) Operating
Supplies
10) Operating
Travel
11) Summer ~ood
Service -
Federal
(034-054-9385-8051)
(034-054-9385-8055)
(034-054-9385-8052)
(034-034-1234-9385)
1,278
1,500
400
150,228
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'93 JiJlt 10 f.~,!
Roanoke, virginia
June 14, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: virginia Summer Food Service Program Grant Application to the
U.S. Department of Agriculture
I. BACKGROUND
The U.S. Department of Agriculture (USDA) has solicited
applications from municipalities to participate in the 1993
Virginia Summer Food Service Program.
The purpose of the program is to provide nutritionally balanced,
healthy meals to children, ages I through 18, of Iow-income
families (less than 185% of poverty) during the Summer months
of 1993.
Cost reimbursements are made to program sponsors (City of
Roanoke), by the U. S. Department of Agriculture, at a rate of
approximately $2.17 per meal consumed (lunch)/$1.20(breakfast)
by a participating eligible youth.
Do
S12.330.00 has been allocated by City Council in the 1993-94
budget to the Director of Human Development to support the
staffing and administration of this program.
The Virginia Summer Food Service Pro.qram is similar in concept
to the National School LunCh Program and the participants'
eligibility is comparable to that used to determine eligibility for
free, or reduced price, meals during the school year.
Roanoke operated this program last year serving approximately
1,200 eligible youth daily at nineteen feeding locations in the
City. Over 75,000 meals were consumed during the entire
Summer.
Roanoke City Schools sponsored a similar program in 1985 and
has, again, elected not to sponsor such a program this year, due
to the broad responsibilities of sponsorship and their present
capabilities.
City Council Report
June 14, 1993
Page 2
II.
The need for this program and potential operational plans were
originally explored and developed by a task force of the City
Manager's Human Development Steering Committee. Agencies
represented included the Department of Social Services, the
Fifth District Employment and Training Consortium (FDETC), with
the assistance of City Parks and Recreation, Roanoke
Redevelopment and Housing Authority, and Total Action Against
Poverty.
Problems regarding lack of enough food were projected for 55
families in the northwest neighborhoods of the City. Problems
regarding nutrition/attention for children were projected for
1,333 families throughout Roanoke, with 166 families in
northwest and 154 families in southeast areas of the City
(concentrated neighborhoods). (Projections are based upon
United Wav Needs Assessment Survey.)
The U. S. Department of Agriculture is supportive of efforts by
the City of Roanoke to continue this program and has expressed
its interest in providing whatever supportive assistance
necessary to accomplish the program's objectives.
PRESENT SITUATION
A ~]rant application for the Virginia Summer Food Service.
Program has been prepared by the Fifth District Employment
and Training Consortium, on behalf of the City of Roanoke, for
consideration by the U. S. Department of Agriculture for funding
this Summer, for the period June 14 through September 3, 1993.
(Grant award is expected by June 14, 1993.)
1,675 daily meals, are proposed for youths participating at these
sites: Jamestown Housing Proiect, Indian Village Housin.q Proiect,
Hurt Park Housing Proiect, Lincoln Terrace Housing Proiect,
Landsdowne Housing Proiect, Bluestone Housing Proiect, YMCA
Family Center, Salvation Army Day Center, Hurt Park Head Start
Center. Ru~]bv Head Start Center, Hunt Manor HOuSing Proiect,
YMCA (at Westside Elementary), Ruffner Middle School, anti
HOusing Authority off-site center - Copper Hill, vir.qinia (AppI~.
Rid.cie Farms). It is estimated that over 79,000 meals will be
served through this project.
City Council Report
June 14, 1993
Page 3
Co
The fourteen proposed feeding locations reflect both the
success of last year's program and the broad need existing for
such a program for needy youth in the City.
The Directorate of Human Development is proposed to
administer the project through interagency agreements with
the FDETC and Roanoke Redevelopment and Housing
Redevelopment and Housing Authority (RRHA); an informal
written agreement with the Department of Social Services, and
a contract with a meal vendor or arrangements with City
personnel to prepare and deliver the meals, daily, to the project
sites.
DSS --
Monitoring and daily project support.
FDETC-- Monitoring, administration, and daily project
support.
RRHA --
Provision of site facilities at six Housing Project
sites.
Vendor --
or City
Personnel
Will prepare and deliver over 79,000 meals
to fourteen sites; vendor to be selected by
competitive bid process.
There are approximately 1,675 meals proposed to be provided
on each of the sixty (60) meal service days, between June 14 and
September 3, 1993 (Monday through Friday).
All costs reimbursable by the U. S. Department of Agriculture are
based upon the number of meals consumed by eligible youth
participants.
G. Cost Droiections from USDA funding total $150,228.00
Operational Costs: $139,424.00
(Including approximately $88,198.00 for reimbursement to
vendor.)
o
Administrative Costs: $10,804.00
(Program management and monitoring.)
City Council Report
June 14, 1993
Page 4
III. ISSUES
A. Cost to the City
B. Need for Food Services in the Community
C. Effective and Efficient Delivery of Services
IV. ALTERNATIVES
A. Endorse the application submitted, and
1. AccePt the subsequent .c]rant award
from the U.S.
Department of Agriculture, in the amount of $150,228.00.
Authorize the Director of Human Development or his/her
desiqnee, to neqotiate and execute appropriate
interagency agreements to facilitate the success of the
project;
ADDroDriate S150.228.00 of USDA funding with a
corresponding revenue estimate, to an account to be
established in the Consortium Fund by the Director of
Finance, for the Virginia Summer Food Service Program.
Cost to the City - $12,330.00 has been appropriated
by City Council in the 1993-94 budget to the Director
Human Development to support the additional
staffing and administration of this program. There
will be no additional cost to the City, since
remaining expenses are reimbursable through the
USDA or budgeted through FDETC funds.
Need for Food Services in the Community - Need is
wide-spread and project will accommodate targeted
efforts, to provide nutritionally balanced, daily meals
to 1,675 needy youths.
City Council Report
June 14, 1993
Page 5
Effective and Efficient Deliver~ of Services
Interagency agreements with DSS, FDETC, and RRHA
will promote both the effective and efficient
delivery of services, to Roanoke City residents,
whom the project is designed to assist.
DO not endorse the qrant application; and
1. DO not accept qrant award from the U.S. Department of
Agriculture;
a. Cost to the Citv- NO direct cost impact to the City.
b. Need for Food Services in Community - Need will
continue, without program of intervention for 1,675
youths.
c. Effective and Efficient Delivery of Services - Potential
interagency services would not be utilized to
address needs, without U.S. Department of
Agriculture resources.
RECOMMENDATIONS
Approve Alternative A:
Endorse the application submitted, and
1. Accept the subseauent _qrant award from the U.S.
Department of Agriculture, in the amount of S150.228.00;
2. Authorize the Directorate of Human Development, to
negotiate and execute appropriate interagency
agreements with FDETC and RRHA to facilitate the success
of the project; and
City Council Report
June 14, 1993
Page 6
Appropriate $150,228.00 with a corresponding revenue
estimate, to an account to be established in the
Consortium Fund by the Director of Finance, for the
virginia Summer Food Service Program.
CWl~b~.___:~Respectf u Ily Submitted
ert Herbert
anager
LR/jC
XC:
Director of Finance
City Attorney
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981.2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-236-305
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31525-061493 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for appropriation
of $7,682.00 received from the United States Department of Agriculture, through the
Virginia Department of Corrections, to the Crisis Intervention Center ($1,515.00),
Youth Haven I ($703.00), and the Juvenile Detention Home ($5,464.00), to be used
in connection with enhancement of the food service programs at said facilities.
Ordinance No. 31525-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc o
pc'
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Doris M. Kinsey, Acting Manager, Social Services
Mr. Jack E. Trent, Manager, Youth Haven I
Ms. Andrea B. Krochalis, Manager, Crisis Intervention Center
Mr. Mark C. Johnson, Manager, Juvenile Detention Home
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIROINI/%
The 14th day of June, 1993.
No. 31525-061493.
AN OI~DINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Safety
Juvenile Detention Home (1) .......................
Youth Haven (2) ...................................
Crisis Intervention Center (3) ....................
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (4-6) .......................
$ 29,871,730
752,688
358,127
422,134
$ 56,267,444
10,381,614
1) USDA
Expenditures
2) USDA
Expenditures
3) USDA
Expenditures
4) USDA - Juvenile
Detention
5) USDA - Crisis
Intervention
6) USDA - Youth
Haven
(001-054-3320-3000) $5,464
(001-054-3350-3000) 703
(001-054-3360-3000) 1,515
(001-020-1234-0660) 5,464
(001-020-1234-0661) 1,515
(001-020-1234-0662) 703
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
'93 dlJ q 10 ? 2:50
June 14,
Roanoke,
The Honorable Mayor and city Council
Roanoke, Virginia
SUBJECT: FUNDS FROM THE UNITED STATES
DEPARTMENT OF AGRICULTURE
1993
Virginia
I. BACKGROUND
city of Roanoke receives funds from the United States
DeDartment of Aqriculture (USDA), through the Virginia
Department of Corrections to enhance the food service
program of Crisis Intervention Center (Sanctuary), Youth
Haven I, and Juvenile Detention Home.
II. CURRENT SITUATION
USDA funds for the Third Quarter of Fiscal 1993 has been
received by the City of Roanoke for the facilities, as
follows:
1. Crisis Intervention $ 1,514.89
2. Youth Haven I 702.90
3. Juvenile Detention Home 5,464.71
TOTAL $ 7,682.50
USDA funds usaqe requlations require the funds to be used
for:
1. Equipment and repairs;
2. Food costs;
3. Labor costs of food service workers.
USDA Requirements for record keeping are:
1. Funds are accounted for in separate accounts
not combined with State and Local funds;
2. Detailed records are to be kept for
expenditures made with the funds;
and
all
Each facility is to maintain inventory lists of
equipment purchases and file annual reports to the
Department of Corrections.
The Honorable Mayor and city Council
Funds from the United States Department of Agriculture
Page 2
III. ISSUES
A. Budqet
B. Needs of Food Service Proqram
C. Time
IV. ALTERNATIVES
Appropriate the USDA funds to the Crisis Intervention
Center, Youth Haven I and Juvenile Detention Home.
Budqet - Ail Funds have been received by the city.
No local funds are required.
Needs of Food Service Proqram - The facility may
use the funds to improve their respective food
services programs and equipment and to offset local
cost of food service personnel.
Time - Funds will be obligated in the fiscal year
1992 - 1993.
Do not appropriate the USDA funds to the Crisis
Intervention Center, Youth Haven I and Juvenile Detention
Home.
BudGet- Funds already received will have to be
returned to USDA.
Needs of Food Service ProGram - Facilities could
not upgrade their food service program and
equipment. Emergency needs of the facilities would
have to come from local funds or existing budgets.
3. Time - Time would no longer be a consideration
since funds would be returned.
The Honorable Mayor and city Council
Funds from the United States Department of Agriculture
Page 3
RECOMMENDATION
A. Appropriate $ 7,682.50 in USDA funds to the Crisis
Intervention Center, Youth Haven I and Juvenile Detention,
Home and increase correspondinq revenue estimates ak
follows (Alternative A):
2 o
Crisis Interventlo Center - Revenue
001-020-1234-0661 - USDA - Crisis Intervention
$ 1,514.89 to Account No. 001-054-3360-3000
Youth Haven I - Revenue
001-020-1234-0662 - USDA - Youth Haven I
~ 702.90 to Account No. 001-054-3350-3000
Juvenile Detention Home - Revenue
001-020-1234-0660 - USDA - Juvenile Detention
$ 5,464.71 to Account No. 001-054-3320-3000
Respectfully submitted,
W .~ober t~er~
city Manager
WRH:CBG:MCJ:w
cc:
Wilburn Dibling, Jr., city Attorney
James Grisso, Acting Director of Finance
Corinne Gott, Acting Director of Human Resources
Jack Trent, Youth Haven Manager
Annie Krochalis, crisis Intervention Manager
Mark Johnson, Superintendent of Detention
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 17, 1993
SANDRA H. EAKIN
Deputy City Clerk
File//60-200-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31526-061493 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for the transfer of
unspent funds, in the amount of $188,902.00, to Community Development Block Grant
year B-91-MC-51-0020, and close out of Community Development Block Grant year
B-90-MC-51-0020. Ordinance No. 31526-061493 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. John R. MarlIes, Chief, Community Planning
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Marie T. Pontius, Grants Monitoring Administrator
I'N THE COUNc1'L OF THE Cl'Ty OF RO~Mt~OKE, VIRGI'N?A
The 14~:h day of June, 1993.
No. 31526-061493.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Community Development Block Grant 1990-91 (1-22)...
Community Development Block Grant 1991-92 (23-44)..
Community Development Block Grant 1990-91 (45) .....
Comm~lnity Development Block Grant 1991-92 (46) .....
1) Materials/
Supplies
2) Car Maintenance
and Gasoline
3) Housing
Marketing
4) Vacant Lot
Homesteading
5) Private Loan
Program
6) Demolition
?) Emergency
Home Repair
8) Low/Moderate
Housing Down-
payment Asst.
9) Administrative
Supplies
10) Mini Grants
11) Newsletter
(035-090-9018-5083) $( 343)
(035-090-9018-5097) ( 921)
(035-090-9020-5103) ( 3,485)
(035-090-9020-5104) ( 2,997)
(035-090-9020-5105) ( 2,912)
(035-090-9020-5108) (29,379)
(035-090-9020-516e) ( 9,485)
(035-090-9020-5216) (
22,546)
(035-090-9025-2030) ( 2,071)
(035-090-9025-5122) ( 5,564)
(035-090-9025-5195) ( 1,532)
$2,268,800
2,514,614
$2,268,800
2,514,614
12) Self-Help
Manuals
13) Mini-Grant
Northwest
Neighborhood
14) Urban Renewal
Disposi%ion
15) First Street
(Henry Street)
16) Henry Street
City
17) Deanwood
Addition
18) WVA Revolving
Loan Fund
19) Neighborhood
Plans
20) Preservation
Technical
Assistance
21) Downtown
Facade Grants
22) Tap Customized
Job Training
23) Materials/
Supplies
24) Fleet
Maintenance
25) Housing
Marketing
26) Vacant Lot
Homesteading
27) Private Loan
Program
28) Demolition
29) Emergency Home
Repair
30) Low/Moderate
Housing Down-
payment Asst.
31) Administrative
Supplies
32) Mini Grants
33) Newsletter
34) Self-Help
Manuals
35) Mini-Grant
Northwest
Neighborhood
36) Urban Renewal
Disposition
37) First Street
(Henry Street)
38) Henry Street -
City
39) Deanwood
Addition
(035-090-9025-5196) $( 6,931)
(035-090-9025-5224) ( 750)
(035-090-9030-5138) ( 480)
(035-090-9030-5144) ( 2,322)
(035-090-9030-5156) ( 462)
(035-090-9030-5157) ( 9,830)
(035-090-9030-5174) (32,663)
(035-090-9037-5163) (10,796)
(035-090-9037-5170) ( 12,609)
(035-090-9037-5201) (30,000)
(035-090-9038-5218) ( 824)
(035-091-9118-2030) 343
(035-091-9118-7025) 921
(035-091-9120-5103) 3,485
(035-091-9120-5104) 2,997
(035-091-9120-5105) 2,912
(035-091-9120-5108) 29,379
(035-091-9120-5168) 9,485
(035-091-9120-5216) 22,546
(035-091-9125-2030) 2,071
(035-091-9125-5122) 5,564
(035-091-9125-5195) 1,532
(035-091-9125-5196)
6,931
(035-091-9125-5224) 750
(035-091-9130-5138} 480
(035-091-9130-5144) 2,322
(035-091-9130-5156) 462
(035-091-9130-5157) 9,830
40) WVA Revolving
Loan Fund
41) Neighborhood
Plans
42) Preservation
Technical
Assistance
43) Downtown Facade
Grants
44) TAP Customized
Job Training
45) CDBG Entitlement
B90MC510020
46) CDBG Carryover-
1991
(035-091-9130-5174) $ 32,663
(035-091-9137-5163) 10,796
(035-091-9137-5170) 12,609
(035-091-9137-5201) 30,000
(035-091-9138-5218) 824
(035-035-1234-9101) (188,902)
(035-035-1234-9224) 188,902
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
June 14, 1993
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Acting Director of Finance
Closeout of Community Development Block Grant Year
(B-90-MC-51-0020)
The Community Development Block Grant program is accounted for on the
City's financial records by program year. Three years are currently appropriated.
HUD allows localities to determine the number of CDBG program years to
retain on their records. Reprogramming these funds allows the City to maintain a minimum
number of program years on its records. The earliest Community Development Block Grant
year (B-90-MC-51-0020) may be closed by reprogramming the unspent funds in this
program year to the next subsequent program year, (B-91-MC-51-0020). These unspent
funds totaling $188,902 will be used for the same activities for which they are currently
appropriated.
Recommendations:
Transfer unspent funds of $188,902 to Community Development Block
Grant year B-91-MC-51-O020 as shown on the accompanying budget
ordinance,
· Close Community Development Block Grant year B-90-MC-51-0020.
JDG/pac
A~ting Director of Finance
attachment
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #67-166-467
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31528-061493 accepting the bid of Adams
Construction Company, in the amount of $31,943.00, for construction of a parking
lot located between Maher Field and the Roanoke City Schools Maintenance Building
on Reserve Avenue, S. W. Ordinance No. 31528-061493 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
Sincerely,
City Clerk
MFP: sm
Enc.
pc:
Mr. M. D. Sensabaugh, Jr., Vice President, Adams Construction Company
P. O. Box 12627, Roanoke, Virginia 24027
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. Wliliam F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #67-467
H & S Construction Co.
S. R. Draper Paving Co.
L. H. Sawyer Paving Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31528-061493 accepting the bid of Adams
Construction Company, in the amount of $31,943.00, for construction of a parking
lot located between Maher Field and the Roanoke City Schools Maintenance Building
on Reserve Avenue, S. W. Ordinance No. 31528-061493 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of June, 1993.
No. 31528-061493.
AN ORDINANCE accepting the bid of Adams Construction Company
for construction of a parking lot adjacent to Maher Field, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Adams Construction Company made to the City in
the total amount of $31,943.00 for construction of a parking lot
located between Maher Field and the Roanoke City Schools
Maintenance Building on Reserve Avenue, S.W., such bid being in
full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of'the City Clerk, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordiance shall be in full force and effect upon its passage.
ATTEST=
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-67-166-467
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31527-061493 amending and reordaining certain
sections of the 1992-93 Capitai Fund Appropriations, providing for the transfer of
$17,500.00 from Capitai Improvement Reserve, Public Improvement Bonds - Series
1988, Parks, to Recreation, Maher Field Parking Lot, Appropriation from Bond
Funds, in connection with construction of the parking lot between Maher Field and
the Roanoke City Schools Maintenance Building on Reserve Avenue, S. W.
Ordinance No. 31527-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
~-'N~-~.Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Cb_aries M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of June, 1993.
No. 31527-061493.
AN O~DINANCE to amend and reordain certain sections of the
1992-93 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of
Appropriations, be,
to read as follows,
the Council
the 1992-93
of the City of
Capital Fund
and the same are hereby, amended and reordained
in part:
Recreation
Maher Field Parking Lot (1) .......................
Capital Improvement Reserve
Public Improvement Bonds - Series 1988 (2) ........
$ 31,721,415
17,500
5,061,729
39,250
1) Appropriation
from Bond
Funds
2) Parks
(008-050-9681-9001) $ 17,500
(008-050-9603-9180) (17,500)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
[',ITY '.~:: · :::'I":
Roanoke, Virginia
June 14, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
MAHER FIELD PARKING LOT
RESERVE AVENUE, S.W.
ROANOKE, VIRGINIA
I. Background:
ae
Bids, following proper advertisement, were publicly
opened and read aloud before City Council on
May 24, 1993, for the construction of a parking lot
located between Maher Field and the Roanoke City
Schools Maintenance Building on Reserve Avenue,
S.W. The facility will be Jointly utilized by
School employees and the Department of Parks and
Recreation.
Four (4) bids were received with Adams Construction
Company of Roanoke, Virginia submitting the low bid
in the amount of $31,943 and sixty (60) consecutive
calendar days.
The work consists of clearing the site, excavating
the sub-base, installing concrete curb, putting
down gravel base, and finally paving the new
parking lot.
II.
Issues:
A. Compliance of bidders with the requirements
contract documents.
B. Amount of the low bid.
C. Fundinq for the project.
D. Time of completion.
of the
Honorable Mayor and Members of City Council
BCR - Maher Field Parking Lot
Page 2
June 14, 1993
III.
Alternatives:
Award a unit price contract to Adams Construction
Company of Roanoke, Virginia in the amount of
$31,943 and sixty (60) consecutive calendar days
for the construction of the Maher Field Parking Lot
in accordance with the contract documents prepared
by the Office of the City Engineer.
1. Compliance of the bidders with the
requirements of the contract documents was
met.
Amount of the low bid is acceptable. The low
bid is 37% below the project estimate of
$50,494.
Fundinq for one half of the project ($17,500)
is available in the Capital Projects Fund,
Public Improvement Bonds, Series 1988 - Parks,
account number 008-052-9603-9180. Roanoke
City Schools will pay for one half ($17,500)
of the construction cost from existing funds
in account number 001-060-6002-6681-0809.
4. Time of completion is sixty (60) consecutive
calendar days, which is acceptable.
Reject all bids and do not award a contract at this
time.
Compliance of
requirements of
not be an issue.
the bidders with the
the contract documents would
Amount of the low bid would probably increase
if rebid at a later date.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended.
V. Recommendation is that City Council take the following
action:
Honorable Mayor and Members of City Council
BCR - Maher Field Parking Lot
Page 3
June 14, 1993
Concur in the implementation of Alternative "A".
Authorize the City Manager to enter into a
contractual agreement, in form approved by the City
Attorney, with Adams Construction Company for the
construction of Maher Field Parking Lot in
accordance with the contract documents as prepared
by the Office of the City Engineer in the amount of
$31,943 and sixty (60) consecutive calendar days.
Authorize the Director of Finance to transfer
$17,500 from account number 008-052-9603-9180 to a
new account entitled "Maher Field Parking Lot".
Reject the other bids received.
Respectfully Submitted,
Wlil~am White, Sr., Chairman
CMH/kp
Attachment: Tabulation of Bids
CC:
City Attorney
Director of Finance
Director of Public Works
Manager, Parks and Recreation
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
TABULATION OF BIDS
MAHER FIELD PARKING LOT
RESERVE AVENUE, S.W.
ROANOKE, VIRGINIA
JOB NO. 6239
Bids opened before City Council on Monday, May 24, 1993 at
2:00 p.m.
BIDDER I Base Bid ITime* I Bond
Adams Construction Company $31,943.00 60 Yes
S. R. Draper paving Company $34,108.00 60 Yes
L. H. Sawyer Paving Co., Inc. $36,296.50 60 Yes
H & S Construction Co. $39,873.00 60 Yes
*Consecutive Calendar Days
Estimated Cost: $50,494.00
William White, Sr., Chai~nan
William F. Clark
%Lynnis B. Vernon
Office of City Engineer
Roanoke, Virginia
May 24, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #44-1~x-323-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31530-061493 accepting the bid of Williams
Painting and Remodeling, Inc., in the amount of $37,653.00, for performing interior
painting work at the City Nursing Home; accepting the bid of A. Frank Woods and
Sons, Inc., t/a Woods Heating, Air Conditioning and Refrigeration, in the amount
of $11,450.00, for performing air conditioning and related work at the Gainsboro
Library; and accepting the bid of Melvin T. Morgan Roofing and Sheet Metal
Company, Inc., in the amount of $14,672.00, for re-roofing four sections of the
National Guard Armory Building, upon certain terms and conditions; awarding
contracts therefor; authorizing the proper City officials to execute the requisite
contracts for such work; and rejecting all other bids made to the City for the work.
Ordinance No. 31530-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc;
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. L. Bane Coburn, Project Manager
Mr. W. Robert Herbert
J~une 1~, 1993 _
Page 2
pc:
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
Mr. Nelson M. Jackson, Manager, Building Maintenance and Custodial Services
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Robert F. Hyatt, Manager, City Nursing Home
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 13, 1993
Ron F. Horn
Vice-President
Sales and Marketing
A. Frank Woods and Sons, Inc.
t/a Woods Heating, Air Conditioning
and Refrigeration
4571 Lee Highway South
Roanoke, Virginia 24019
Dear Mr. Horn:
I am returning a cashier's check, in the amount of $572.50, which was deposited with
your bid for performing air conditioning and related work at the Gainsboro Library.
The bid was accepted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 14, 1993.
Please sign the enclosed receipt and return to me for my files.
g-~ ~ ~'Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc o
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #44-1~-323-472
Melvin T. Morgan Roofing and Sheet Metal Co., Inc.
Williams Painting and Remodeling, Inc.
A. Frank Woods and Sons, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31530-061493 accepting the bid of Williams
Painting and Remodeling, Inc., in the amount of $37,653.00, for performing interior
painting work at the City Nursing Home; accepting the bid of A. Frank Woods and
Sons, Inc., t/a Woods Heating, Air Conditioning and Refrigeration, in the amount
of $11,450.00, for performing air conditioning and related work at the Gainsboro
Library; and accepting the bid of Melvin T. Morgan Roofing and Sheet Metal
Company, Inc., in the amount of $14,672.00, for re-roofing four sections of the
National Guard Armory Building, upon certain terms and conditions; awarding
contracts therefor; authorizing the proper City officials to execute the requisite
contracts for such work; and rejecting all other bids made to the City for the work.
Ordinance No. 31530-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
Sincerely,
Mary F. 'Pa~eker, CMC/AAE
City Clerk
MFP: sm
Eno.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 426
Roanoke, Virginia 24011
Telephone: (703) 981-2.~41
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #44-123-323-472
Bayshore Mechanical, Inc.
Consolidated Industrial Roofing, Inc.
I. N. McNeil Roofing and Sheet Metal Co., Inc.
Morrison Mechanical and Building Services
Pittsylvania Roofing Contractors, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31530-061493 accepting the bid of Williams
Painting and Remodeling, Inc., in the amount of $37,653.00, for performing interior
painting work at the City Nursing Home; accepting the bid of A. Frank Woods and
Sons, Inc., t/a Woods Heating, Air Conditioning and Refrigeration, in the amount
of $11,450.00, for performing air conditioning and related work at the Gainsboro
Library; and accepting the bid of Melvin T. Morgan Roofing and Sheet Metal
Company, Inc., in the amount of $14,672.00, for re-roofing four sections of the
National Guard Armory Building, upon certain terms and conditions; awarding
contracts therefor; authorizing the proper City officials to execute the requisite
contracts for such work; and rejecting all other bids made }o the City for the work.
Ordinance No. 31530-061493 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 14, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on one of the abovedescribed projects.
Sincerely, /?~]t.~...-~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of June, 1993.
No. 31530-061493.
AN ORDINANCE accepting the bid of Williams Painting and
Remodeling, Inc. for performing interior painting work at the City
Nursing Home; accepting the bid of A. Frank Woods and Sons, Inc.
T/A Woods Heating, Air Conditioning and Refrigeration for
performing air conditioning and related work at Gainsboro Library;
and accepting the bid of Melvin T. Morgan Roofing and Sheet Metal
Company, Inc. for re-roofing four roof sections of the National
Guard Armory Building, upon certain terms and conditions, and
awarding contracts therefor; authorizing the proper City officials
to execute the requisite contracts for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Williams Painting and Remodeling, Inc. made to
the City in the total amount of $37,653.00 for performing interior
painting work at the City Nursing Home, such bid being in full
compliance with the City's plans and specifications made therefor
and as approved in the
which bid is on file in
hereby ACCEPTED.
2. The bid of
contract documents offered said bidder,
the Office of the City Clerk, be and is
A. Frank Woods and Sons, Inc. T/A Woods
Heating, Air Conditioning and Refrigeration made to the City in the
total amount of $11,450.00 for performing air conditioning and
related work at Gainsboro Library, such bid being in full
compliance with the City's plans and specifications made therefor
and as approved in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
3. The bid of Melvin T. Morgan Roofing and Sheet Metal
Company, Incorporated made to the City in the total amount of
$14,672.00 for re-roofing four (4) sections of the National Guard
Armory Building, such bid being in full compliance with the City's
plans and specifications made therefor and as approved in the
contract documents offered said bidder, which bid is on file in the
Office of the City Clerk, be and is hereby ACCEPTED.
4. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contracts with the
successful bidders, based on such bidders' proposals made therefor
and the City's specifications made therefor, said contracts to be
in such form as is approved by the City Attorney, and the cost of
said work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
5. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
6. In order to provide for the usual daily operation of the
municigal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect ugon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #60-44-1~323-472
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31529-061493 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for the transfer of
$66,700.00 from CMERP-City to Public Works Building Maintenance Third Party, in
connection with interior painting at the City Nursing Home, air conditioning and
related work at the Gainsboro Library, and re-roofing for roof sections at the
National Guard Armory. Ordinance No. 31529-061493 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 14, 1993.
'-'X a'~~'sincerely , ~~
Mary F. Parker, CMC/AAE
City Clerk
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Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. L. Bane Coburn, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Lynnis B. Vernon, Acting Manager, Recreation and Parks/Grounds
Maintenance
Mr. Nelson M. Jackson, Manager, Building Maintenance and Custodial Services
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Robert F. Hyatt, Manager, City Nursing Home
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Darwin Roupe, Manager, General Services
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE;
The 14th day of June, 1993.
1992-93 General
emergency.
WHEREAS,
Government of the
exist.
Roanoke
VIRGINIA
No. 31529-061493.
AN ~RDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Works
Building Maintenance (1) ..........................
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) $
1) Maintenance
Third Party (001-052-4330-3056) $ 66,700
2) CMERP - City (001-3323) (66,700)
$ 20,742,781
2,752,481
192,390
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
(:IT' ' ~?
Roanoke, Virginia
June 14, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
Interior Painting
City of Roanoke Nursing Home
4365 Coyner Springs Road
Coyner Springs, Virginia
Air Conditioning and Related Work
Gainsboro Library
15 Patton Avenue, N.W.
Roanoke, Virginia
Reroof Four (4) Roof Sections
National Guard Armory
32 Reserve Avenue, S.W.
Roanoke, Virginia
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
Robert Herbert
y Manager
WRH/LBC/fm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Manager, General Services
City Engineer
Manager, Building Maintenance
Assistant to City Manager for Community Relations
Construction Cost Technician
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
Roanoke, Virginia
June 7, 1993
Interior Painting
City of Roanoke Nursing Home
4365 Coyner Springs Road
Coyner Springs, Virginia
Air Conditioning and Related Work
Gainsboro Library
15 Patton Avenue, N.W.
Roanoke, Virginia
Reroof Four (4) Roof Sections
National Guard Armory
32 Reserve Avenue, S.W.
Roanoke, Virginia
I. Backqround:
A. Bids, following proper advertisement, were opened as
follows:
Interior Painting, City Nursing Home, May 24, 2:00
p.m., before City Council.
2. Air Conditioning and Related Work, Gainsboro
Library, May 17, 2:00 p.m., before City Council.
3. Reroof Four (4) Roof Sections, National Guard
Armory, May 17, 4:30 p.m., before General Services
Manager
B. Bidders were as listed on the Tabulation of Bids with the
following being the low bidder on each project.
Interior Painting, City Nursing Home
Williams Painting and Remodeling, Inc. $37,653.00
Air Conditioning and Related Work,
Gainsboro Library
A. Frank Woods and Sons, Inc.
T/A Woods Heating, Air Conditioning
and Refrigeration
$11,450.00
Honorable Mayor and Members of City Council
RE: Bid Committee Report - Interior Painting, City
Nursing Home; Air Conditioning, Gainsboro Library;
Reroof (4) Roof Sections, National Guard Armory
Page 2
Reroof Four (4) Roof Sections,
National Guard Armory
Melvin T. Morgan Roofing and
Sheet Metal Company, Incorporated
$14,672.00
Contract Documents for these projects were developed by
the Office of the City Engineer. The work for each
project is as follows:
1. Interior Painting at City Nursing Home:
Work consists of the repair of plaster where it has
cracked; sanding of doors and frames to smooth out
the area before painting; prime the repaired work,
one full prime coat to eliminate the sheen of the
existing enamel finish and the final coat over the
interior of the entire first and second floors less
the kitchen and staff lounge which were recently
painted by City painters.
Project exceeded estimate because plaster and door
and frame repair was much more than estimated.
Three local paint contractors picked up plans for
this project; but, two of the firms could not post
the required bonds and insurance. One of the two
contractors was the one that painted the interior
the last time it was painted.
Air Conditioning and Related Work, Gainsboro
Library:
Provide and install two 5 ton air conditioning
units complete with ductwork. In addition, the
electrical service to the building has to be
replaced to increase its capacity to serve the new
work.
Reroof Four (4) Roof Sections, National Guard
Armory.
Four of the existing roof surfaces are to have the
existing gravel surface removed, broom cleaned and
new single ply roofing (EPDM) complete with ballast
to be installed.
Honorable Mayor and Members of City Council
RE: Bid Committee Report - Interior Painting, City
Nursing Home; Air Conditioning, Gainsboro Library;
Reroof (4) Roof Sections, National Guard Armory
Page 3
II. Issues in order of importance are:
A. Compliance of the bidders
contract documents.
B. Amount of the low bid.
C. Funding
D. Time
with the requirements of the
III. Alternatives are as follows:
Council accept the lowest bidders for each pro~ect as
listed below and authorize the City Manager to enter into
a contract with the lowest responsible bidder for these
projects.
Compliance of the bidders with the requirements of
the contract documents was met.
2. Amount of the low bid for each project is
acceptable.
3. Funding would be as follows:
Interior Painting, City of Roanoke
Nursing Home
Contingency
$37,653.00
lt347.00
$39,000.00
Air Conditioning and Related Work,
Gainsboro Library
Contingency
$11,450.00
750.00
$12,200.00
Reroof Four (4) Roof Sections
National Guard Armory
Contingency
$14,672.00
828.00
$15,500.00
Total Funding Required
$66,700.00
Funding is available in the
Capital Maintenance & Equipment
Replacement Fund (CMERP) Account
Honorable Mayor and Members of City Council
RE: Bid Committee Report Interior Painting, City
Nursing Home, Air Conditioning Gainsboro Library,
Reroof (4) Roof Sections, National Guard Armory
Page 4
4. Time of completion as quoted is acceptable, see
Tabulation of Bids.
B. Council reject all bids.
Compliance of the bidders with the requirements of
the Contract Documents for bidding would not be an
issue.
2. Amount of the low bid on each project would
probably change.
3. Funding would not be encumbered at this time.
4. Time of completion would be extended.
V. Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to enter into a contractual
agreement with each of the firms submitting the low bid
on each project as follows.
Interior Painting at City Nursing Home
Williams Painting and Remodeling, Inc. $37,653.00
Air Conditioning & Related Work,
Gainsboro Library
A. Frank Woods and Sons, Inc. T/A
Woods Heating, Air Conditioning
and Refrigeration
$11,450.00
Reroof Four (4) Sections, National
Guard Armory
Melvin T. Morgan Roofing and Sheet
Metal Company, Incorporated
$14,672.00
Appropriate $66~700.00 as listed under III A-3 above from
CMERP to Building Maintenance Account No. 001-052-4330-
3056 for these three projects including contingencies as
listed.
Honorable Mayor and Members of City Council
RE: Bid Committee Report Interior Painting, City
Nursing Home, Air Conditioning Gainsboro Library,
Reroof (4) Roof Sections, National Guard Armory
Page 5
Reject the other bids received.
Respect fukly submitted, f~
William White, Sr., chairman
Corrine B~tt
es D. Ritchie; S~-.
/George~. Snead, Jr.
D. D. Roupe
~elson Mi JaSon
Honorable Mayor and Members of City Council
RE: Bid Committee Report - Interior Painting, City
Nursing Home, Air Conditioning Gainsboro Library,
Reroof (4) Roof Sections, National Guard Armory
Page 6
WW/LBC/FM
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Manager, General Services
Manager, Building Maintenance
City Engineer
Assistant to City Manager for Community Relations
Construction Cost Technician
Manager, Management and Budget
TABULATION OF BIDS
INTERIOR PAINTING
CITY OF ROANOKE NURSING HOME
4365 COYNER SPRINGS ROAD
COYNER SPRINGS, VIRGINIA
Bids opened before City Council on Monday, May 24, 1993, at 2:00
p.m.
Beckner Paint Company
Williams Painting and
Remodeling, Inc. $ 37,653.00 60 YES
Estimated Cost:
$26,000.00
William White, Sr. ,~hairman
Robert F. Hy~t
Office of City Engineer
Roanoke, Virginia
June 7, 1993
TABULATION OF BIDS
AIR CONDITIONING AND RELATED WORK
GAINSBORO LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
JOB NO. 13-93B
Bids opened before City Council on Monday, May 17, 1993, at 2:00
p.m.
A. Frank Woods and Sons,
Inc. T/A Woods Heating,
Air Conditioning and
Refrigeration $11,450.00 10 Check
Bayshore Mechanical, Inc. $12,444.00 45 Yes
Morrison Mechanical &
Building Services, Inc. $19,995.00 60 Yes
Estimated Cost:
$25,000.00
William White,
Sr. ~ Cha/rma~
es D. Ritchie, Sr.
Office of City Engineer
Roanoke, Virginia
June 7, 1993
TABULATION OF BIDS
REROOF FOUR (4) ROOF SECTIONS
NATIONAL GUARD ARMORY
32 RESERVE AVENUE, S.W.
ROANOKE, VIRGINIA
JOB NO. 03-93A
Bids opened by General Services on Monday, May 17, at 4:30 p.m.
BIDDER I LUMP SUM INO' DAYS I BOND
Melvin T. Morgan Roofing
and Sheet Metal Company,
Incorporated $14,762.00 30 Yes
I. N. McNeil Roofing and
Sheet Metal Co., Inc. $14,837.00 15 Yes
Pittsylvania Roofing
Contractors, Inc. $16,850.00 45 Yes
Consolidated Industrial
Roofing, Inc. $17,580.00 60 Yes
Estimated Cost: $16,000.00
D. D. Roupe
Nelso~'M. Jack~n
Office of City Engineer
Roanoke, Virginia
June 7, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
Juno 17, 1993
File #448
The Honorable Howard E. Mussor, Chairperson
Roanoke Valley Regional Cable Television Committee
Roanoke, Virginia
Dear Mr. Musser:
I am attaching copy of Resolution No. 31531-061493 approving tho annual operating
budget of the Roanoke Valley Regional Cable Television Committee for fiscal year
1993-94, in the amount of $99,802.00, upon certain terms and conditions; approving
a procedure for adoption of the operating and capital budgets for such committee;
approving the roll-over of operating funds at the end of each fiscal year into a
capital replacement account; and authorizing the City Manager to execute any
agreement or other documentation to evidence such approval. Resolution No. 31531-
061493 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 14, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mr. Robert E. Glenn, Attorney, Cox Cable Roanoke, Inc., P. O. Box 2887,
Roanoke, Virginia 24001
Ms. Gretchen Shine, Vice-President/General Manager, Cox Cable Roanoke,
Inc., P. O. Box 13726, Roanoke, Virginia 24034
Ms. Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338,
Vinton, Virginia 24179
Ms. Mary H. Allen, Clerk to the Board, Roanoke County Board of
Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798
Mr. W. Robert Herbert, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of June, 1993.
No. 31531-061493.
A RESOLUTION approving the annual operating budget of the
Roanoke Valley Regional Cable Television Committee for fiscal year
1993-94 upon certain terms and conditions; approving a procedure
for the adoption of the operating and capital budgets for such
committee; approving the roll-over of operating funds at the end of
each fiscal year into a capital replacement account; and
authorizing the City Manager to execute any agreement or other
documentation necessary to evidence such approval.
WHEREAS, the Roanoke Valley Regional Cable Television
Committee (hereinafter the "Committee") is responsible for
coordinating Government and Education Access Channel programming
and activities; assisting in preparation and review of budgets for
Access Channel activities; and making recommendations to the City
of Roanoke ("City"), County of Roanoke ("County") and the Town of
Vlnton ("Town") concerning these matters;
WHEREAS, the Committee receives its operating funds by
appropriation from the City, County and Town, presents its budget
annually to the City,
approval from the City,
the Cox Cable Roanoke,
County and Town for approval, and seeks
County and Town for any expenditures from
Inc. ("Cox Cable") Capital Grant;
WHEREAS, the Committee at its meeting on May 5, 1993, agreed
to recommend to the City, County and Town a procedure for adoption
of cable television budgets, the roll-over of unused operating
funds at year end into a capital replacement account, and the
expenditure of $50,000.00 of the capital grant from Cox Cable for
equipment for the studio;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. That the annual operating budget for the Roanoke Valley
Regional Cable Television Committee for fiscal year 1993-1994 in
the amount of $99,802.00 is hereby approved:
2. That the following procedure for approval of operating
and capital budgets for the Roanoke Valley Regional Cable
Television Committee is hereby approved:
Prior to February 15 of each year, the Committee
shall prepare and submit for approval its Operating
Budget for the forthcoming fiscal year to the
Roanoke County Board of Supervisors, the Roanoke
City Council, and the Vlnton Town Council. If all
three governing bodies approve the Operating
Budget, each shall, prior to the 15th day of the
forthcoming fiscal year, appropriate its pro rata
share of funds within its general fund budget.
be
Prior to February 15 of each year, the Committee
shall prepare and submit for approval a Capital
Budget for funds to be expended from the Capital
Grant established for the station by Cox Cable as
part of the Franchise Agreements between the
governing bodies and Cox Cable. For purposes of
this contract, a capital expenditure shall be any
expenditure of funds for equipment, furniture,
construction, engineering or any other goods or
services associates with the establishment of the
studio and the initiation of programming services
for the Government and Education Access Television
Station, intended to benefit three (3) or more
future fiscal years.
Prior to February 15 of each year after Fiscal Year
1992-93, the Committee will prepare and submit for
approval a separate Capital Budget for funds to be
drawn from the station's own Capital Account. This
account shall be established as of July 1, 1993, by
the roll-over of all unused year-end funds from the
station's Operating Budget of the previous fiscal
year into a Capital account. For this contract, a
capital expenditure shall be any single expenditure
exceeding $5,000.00, intended to benefit three (3)
or more future fiscal years.
3. That the roll-over of unused operating funds of the
Committee at the end of any fiscal year into a capital replacement
account is hereby approved.
4. That this Council
the sum of $50,000.00 from
authorizes the Committee to obligate
the Cox Cable Capital Grant for the
purpose of acquiring equipment for the studio.
5. That the City Manager and City Clerk are authorized to
execute and attest, respectively, on behalf of the City, any
agreement or other documentation, in form approved by the City
Attorney, necessary to evidence said approval.
6. That the City Clerk is directed to mail an attested copy
of this resolution to the Clerks of the Roanoke County Board of
Supervisors and the Town Council of Vinton.
ATTEST:
City Clerk.
Roanoke, Virginia
June 14, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Roanoke Regional Cable Television Committee's Request for Approval
of: (1) FY '94 Government/Educational Access Operating Funds;
(2) Transfer of FY '93 Funds to Capital Account;
(3) Procedure for Approval of Operating and Capital Budgets;
(4) Capital Expenditure for equipment;
(5) Retaining a Communications Attorney to advise the
Committee regarding Rate Regulation under the Cable Act
of 1992.
II.
Backaround
New non-exclusive cable television franchises between Cox Cable
Roanoke, Inc., the City of Roanoke, Roanoke County and Vinton, went
into effect on May 1, 1991.
The Roanoke Valley Regional Cable Television Committee is
responsible for the operation of the Government/Educational Access
Channel, and the planned studio and equipment which will be needed
for taping and airing programming.
Current Situation
The Regional Cable Television Committee has recommended an
operating budget for Fiscal Year 1993-94 of $99,802 (see attached
budget). The City's share of that budget, based on the number of
City cable subscribers, is $58,454. This is below the full one percent
of gross revenues from the cable franchise fee that City Council has
approved for operating a Government/Educational Access Studio. The
full one percent (of the city's share) would have been $107,400.
-2-
The City's adopted fiscal year 93-94 budget includes $58,454 for the
Cable TV Government/Educational Access operating budget.
Formal City Council approval is required before funds can be allocated
for the operating budget.
At its May § meeting, the Regional Cable Television Committee also
recommended the concept of transferring any unused operating funds
at the end of each fiscal year into a capital account for future
equipment replacement. Under the terms of the proposed plan, a
capital expenditure is any single expenditure exceeding $5,000,
intended to benefit three or more future fiscal years. This new capital
account would be established as of July 1, 1993.
Currently, any unspent funds from the operating budget would revert
to the Cable TV Unappropriated Fund Balance and would require
specific appropriation by the three localities in future budgets to be
available for expenditure. Due to the rapidly changing technology in
the television industry, it is anticipated that the studio will need to
update and/or replace equipment on a regular basis. This will
especially be true when the capital grant from Cox Cable has been
depleted.
The automatic transfer of unused operating funds at year-end into a
capital replacement account will simplify the budget process and
expedite timely equipment replacement.
The Committee also approved a Procedure for Approval of Operating
and Capital Budgets at its May 5 meeting. This Procedure, which
would become effective in 1994, provides the following:
The Committee shall prepare and submit its operating budget
and equipment replacement budget for approval, to the three
local governments prior to February 15 of each year.
The Committee shall prepare and submit its capital budget for
approval to the three local governments prior to February 15 of
each year. This capital budget will provide for expenditure from
the Capital Grant from Cox Cable.
Adoption of this Procedure requires approval by the three governing
bodies.
III.
-3-
The Regional Cable TV Committee also recommended the expenditure
of approximately $50,000 for equipment for the studio. This
equipment is needed immediately, so that the Cable TV Access
Director can begin taping and airing informational shows. A proposed
equipment list is attached. The three governing bodies must approve
this expenditure, as it will be taken from the capital grant from Cox
Cable.
This money is available only for this purpose and is provided by Cox
Cable, as required in the franchise agreement. It does not include any
city funds.
At its June 2 meeting, the Regional Cable TV Committee voted
unanimously to recommend retention of a communications attorney to
advise the committee on local government regulation of basic cable
television rates and rate regulation procedures under the Cable Act of
1992. The City Attorney concurs in this recommendation.
Because adequate funding is not available in the Government/
Educational Access operating budget, and because the legal repre-
sentation involves rates, and other requirements not addressed
through the operating budget, the cost for the legal services would be
shared by the three governments based on the number of cable
subscribers in each locality (58.57 percent of the cable subscribers
live in the City).
This action will require future approval for a Fiscal Year 1993-94
General Fund budget amendment.
Alternatives
Approve the 93/94 operating budget, the transfer of operating funds,
the procedure for approval of operating and capital budgets, the
expenditure of up to $50,000 for equipment, and the retaining of a
communications attorney. This will allow progress to continue in
utilizing cable television as a way to communicate news and
information to Roanoke citizens. Hiring legal assistance will help to
ensure Roanoke citizens receive the full benefits of new local
government rate regulation authorities under the Cable Act of 1992.
Do not approve the procedures outlined above. This will delay the
Cable Television Committee from proceeding with its directive to
provide government and education access television to the citizens of
Roanoke, Roanoke County and Vinton.
-4-
IV. Recommendation
Approve Alternative A as cited above, authorizing the City Manager to
enter into any required agreements to be approved as to form by the
City Attorney and authorizing the retention of a communications
attorney to advise the Committee as to rate regulation.
Re~/~fully Subm~
Howard Musser, Chairman
Roanoke Regional Cable TV Committee
CC:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Finance Director
Ms. Mary F. Parker, City Clerk
Mrs. M. Michelle Bono, Cable TV Committee Representative
Government and Educational Access Studio
Proposed Operating Budget for FY 1993-94
8 Months
CODE DESCRIPTION FY 92-93
12 Months
FY 93-94
1010 Salaries 17,459 29,283
1020 Part-time 4,800 6,000
2100 Fica 1,703 2,700
2200 VRS 1,786 2,996
2300 Health Ins. 1,080 1,620
2310 Dental Ins. 104 156
2400 Life Ins. 153 256
TOTAL PERSONNEL 27.085 43.011
3013 Prof. Sex'vices 2,860 6,480
3101 Temp. Services 2,048 3,072
3202 Repairs 1,000 1,000
3209 Repairs 2~0 2,250
(Video equip)
3530 Printed Forms 2,350
9,400
3610 Advertising 1,000 . 2,000
3620 Public Info. 500 500
JUSTIFICATION
Station Manager - 1 mo. at
28,000 - 11 mos. at 29,400
100 hours/mo, x 12 mos. X $5/hr
7.65% X 35,283
10.23% of 29,283
$135/month
$13/month
.8743% of 29,283
Engineering & Consulting
Clerical: 8 hrs/wk
X 4 wks. X 12 mos. x $8/hr
Maintenance contract
(Office equip) for PC, printer, etc.
Maintenance contract
for cameras, etc.
Quarterly Program Guides
47,000 X .05 X 4
To promote station initially through
different mediums
460O
5210
5230
Voice
5308
Central
Services 1,000
Postage 150
Telephone 680
Gen. Liability 500
Insurance
5410 Rent of
Equipment 2,360
5420 Rent of
Building 3,300
5501 Trave~Mileage 350
mos.
5520 Dinner Meetings 100
5540 Tmining N/A
5801 Dues 200
5819 Small equip. 500
& supplies
5883 Video Supplies 2,500
6010 Office Supplies 650
6202 Books & Subscrip. 120
8101 Maeh. &Equip. n/a
8401 Small Capital 500
Outlay
1,000
250
1,500
500
3,540
15,000
576
100
5OO
373
1,500
4,000
150
500
Paid to Co. for internal services.
3 lines (phone, modem, & FAX) and
Mail
(subject to change)
Rent of copier $295 X 12 mos.
Based on 9 months occupancy at most
expensive location (Approx. $7 per sq.ft.
per year for 2760 sq.ft.)
avg. of 200 mi/mo at .24 per mile X 12
Conferences & Lodging
PRSA - $175
Chapter dues - $48
NATOA - $150
$50/mo. X 12
3 subscriptions
On-going video
replacement
TOTAL OPERATING: 24,918
TOTAL BUDGET: 52,003
64,841
99,802
ROANOKE CITY .... 58.57%
ROANOKE COUNTY -- 34.11%
TOWN OF VINTON -- 7.32%
BUDGET BREAKDOWN
58,454
34,042
7,306
TOTAL CABLE TV BUDGET $99,802
Revised Equipment List
For Edit Suite
2 S-VHS Record/Play decks Panasonic AG-7750
I Edit Controller A/B roll Panasonic AG-A800
1 Mixer with 4 input switcher Panasonic MX 50
1 Character Generator Knox K-40 Microfont
1 CD Player (brnad to be determined)
Various cables and connectors
1Winstead VideoWorkspace Model E4835
2 13" Color monitors Panasonic CT-1331V
$13,600
$ 4,300
$ 5,500
$ 3,000
$ 350
$ 30o
$ 2,177
$1,06o
Edit Suite Total:
$30,287
I Dockable Camera package Panasonic DS-2550A which includes:
1WV-F250BH Camera Head (3 CCD, 750 lines h-res.)
I WV-VF3g hi-res view finder
* I Fujinon 12:1 servo zoom lens
1 WV-MC35 camera mounted condenser mic
I WV QT70 tripod mounting adaptor
1WV-CC71A carrying case
I WV-DKT70M docking accessory kit
I AG-7450A S-VHS portable VCR
I AG-B745 Battery Charger
1AU-BP220V 2.2 AH battery
* I Canon 15:1 servo zoom lens to be exchanged for the
one listed above $11,200
** Will also need additional batteries ($160 each)
separate one is needed ($515)
and an
i Bogen Tripod 3036 w/ 3063 fluid head $ 400
I Tripod carrying case $ 175
1 Unidirectional hand-held mic Shure SM85 $ 315
I 4 channel audio mixer Shure M68A $ 240
2 Omnidirectional lav mics Shure SM83 $ 511
I floor model mic stand $ 50
I desk model mic stand $ 26
Various audio cable & connectors $ 100
I Leader 5860c Waveform Monitor $ 1,850
I Leader 5850c Vectorscope $ 2,095
I S-VHS Camcorder Panasonic AG-455 $ 2,500
3 Batteries Panasonic AG-BP212 $ 165
I Bogen tripod 3165 w/ fluid head $ 182
I Tripod carrying case $ 175
$ 8,784
AC adaptor if a
GRAND TOTAL $50,271
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 17, 1993
File #132
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am enclosing copy of Resolution No. 31532-061493 cancelling the regular meetings
of City Council scheduled for June 21, 1993. Resolution No. 31532-061493 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 14, 1993.
Sincerely, ~p.~,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Robert H. Bird, Municipal Auditor
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. William F. Clark, Director, Public Works
Mr. Kit B. Kiser, Director, Utilities and Operations
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. George C. Snead, Jr., Director, Public Safety
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of June, 1993.
No. 31532-061493.
VIRGINIA,
A RESOLUTION cancelling the regular meeting of City Council
scheduled for June 21, 1993.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
21,
1993,
2.
The regular meeting of City Council scheduled for June
is hereby CANCELLED.
The City Clerk is directed to take appropriate action to
advise the public of the cancellation of such meeting.
ATTEST:
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
June 8, 1993
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Cancelling the regular meeting of Council to be held on Monday,
June 21, 1993
The Mayor and Members of Council have requested that you prepare the proper
measure cancelling the regular meeting of City Council to be held on Monday,
June 21, 1993, at 2:00 p.m.
Your assistance will be appreciated.
MFP: sm
pc: Mr. W. Robert Herbert, City Manager
MARY F, PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 17, 1993
SANDRA H. EAKIN
DeputyCityClerk
File #66-192
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, June 14,
1993, Vice-Mayor Beverly T. Fitzpatrick, Jr., requested that you investigate the
parking situation in connection with the Northside High School graduation ceremony
which was held at the Roanoke Civic Center on Friday, June 11.
Sincerely,
City Clerk
MFP: sm
pc:
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bobby E. Chapman, Manager, Civic Center Facilities
C4 F :,~,noke Times & World-News. Monday June ! 4 1993
No parking
As il' things weren't hot enough Thursday
'afternoon, Roanoke County School Board Chairman Frank
Thomas had this to raise his temperature:
Around 3 p.m., a call came into Superintendent Bayes Wil-
son's office from the Roanoke Civic Center. Apparently, there
wasn't going to be enough room for everybody to park for high
school graduations Friday because 6,000 Jehovah's Wit-
nesses had scheduled their convention for the same weekend.
Why, when the county reserved that space for its graduations
more than a year ago, was this happening, Thomas wanted to
know. "When I found out about it this afternoon, the more I
thousht about it, the hotter 1 got," he said at the School Board
meeting Thursday night.
School administrators spent the afternoon scrambling to
arrange for shuttle buses to and from Northside High School --
~ graduation was the biggest problem because of the time of
day -- and begging businesses adjacent to the Civic Center to
let them borrow their parking lots.
So what caused this last-minute scramble?
"They [Jehovah's Witnesses] were supposed to carpool and
ride together but it seems everybody drove their own car,"
explained Debbie Hutton, a cashier at the box office.