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Home My WebLink AboutCouncil Actions 05-24-93MUSSER 31475 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL May 24, 1993 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Mayor Bowers and Council Member Harvey were absent. The Invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, A moment of silent prayer was observed in memory of Mr. Herbert Weaver, father-in-law of Mayor Bowers, who passed away on May 22, 1993. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Fitzpatrick. e BID OPENINGS Bids for interior painting at the City Nursing Home, 4365 Coyner Springs Road. One bid was referred to a committee composed of Messrs. White, Chairperson, Hyatt and Ms. Gott for study, report and recommendation to Council. B. Bids for construction of the Maher Field parking lot. Four bids were referred to a committee composed of Messrs. White, Chairperson, Clark and Vernon for tabulation, report and recommendation to Council. C. Bids for Carvins Cove Phase H Water Improvements, Contract B-2. Four bids were referred to a committee composed of Messrs. White, Chairperson, Kiser and Sluss for tabulation, report and recommendation to Council. CONSENT AGENDA (APPROVED 5-0) ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. 2 C-1 A report of the City Manager recommending that Council schedule a public hearing on Intermodal Surface Transportation Efficiency Act Enhancement Projects (ISTEA) for Monday, June 14, 1993, at 7:30 p.m., in order to provide maximum citizen input into the selection of projects to be recommended to the state for funding under the program. RECOMMENDED ACTION: Concur in recommendation to schedule a public hearing for Monday, June 14, 1993, at 7:30 p.m. A report of the City Manager requesting that Council convene in Executive Session to discuss a personnel matter, being the appointment of a specific public officer, purs, ant to Section 2.1-344(A)(1), Code of V~ginia (1950), as amended. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: 3 A report recommending approval of payment to Aaron J. Conner General Contractor, Inc., in the amount of $98,868.64, for performing emergency repairs to the roadway embankment on the J. B. Fishbum Parkway; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31475-052493 and Ordinance No. 31476-052493. (5-0) A report recommending establishment of a Miscellaneous Storm Drain Projects account to facilitate the completion of minor drainage repair projects; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31477-052493. (5-0) A report recommending award of a full services engineering contract to Lawrence Perry and Associates, Inc., in the amount of $25,000.00, for humidity control and related work to correct heating, ventilating and air conditioning deficiencies at the Main Library; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31478-052493 and Resolution No. 31479-052493. (5-0) A report recommending acceptance of the bid submitted by Zam, Inc., in the amount of $14,988.40, for providing curbside recycling carts; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31480-052493 and Resolution No. 31481-052493. (5-0) A report recommending that concession privileges be granted to the Roanoke Valley Youth Soccer Club, Inc., to sell soccer related merchandise at River's Edge Sports Complex on May 29 and 30 during the Crestar Soccer Tournament. Adopted Ordinance No. 31482-052493. (5-0) 4 o A report recommending appropriation of $470,285.00 in Title II-B funds received by the Fifth District Employment and Training Consortium from the Governor's Employment and Training Department to provide training and support for the Summer Youth Employment Program. Adopted Budget Ordinance No. 31483-052493. (5-0) A report recommending appropriation of $793,161.00 in National Reserve Grant funds received by the Fifth District Employment and Training Consortium from the Governor's Employment and Training Department and the U. S. Department of Labor to provide job retraining and assistance for employees who have been laid off from Gardner-Denver and Dominion Bank. Adopted Budget Ordinance No. 31484-052493. (5-0) A report recommending that emergency medical services user fees be increased, effective June 1, 1993, in order to maintain current emergency medical service levels and implementation of Emergency Medical Services Advisory Committee recommendations; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31485-052493 and Resolution No. 31486-052493. (5-0) b. ACTING DIRECTOR OF FINANCE: 1. A financial report for the month of April, 1993. Received and filed. A report with regard to transfer of appropriations for internal services. Adopted Budget Ordinance No. 31487-052493. (5-0) 5 3. A final report with regard to personnel lapse for fiscal year 1992-93. Adopl~i Budget Ordinance No. 31488-052493. (5-0) 6. REPORTS OF COMMITTEES: None. 7. UNFINISHF~D BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF Ordinance No. 31467, on second reading, amending Section 36.1-108, Special exception uses, by the addition of new subsection (15), of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to permit medical clinics within the RM-1 District. Adopted Ordinance No. 31467-052493. (5-0) Ordinance No. 31470, on second reading, waiving the standard rental fee for use of certain facilities for Roanoke Festival in the Park, and granting certain concession rights in conjunction with such event. Adopted Ordinance No. 31470-052493. (5-0) Ordinance No. 31472, on second reading, amending the Code of the City of Roanoke (1979), as amended, by the addition of a new Division 7, Williamson Road Area Service District, consisting of new sections 32-103, Williamson Road Area service district created, 32- 103.1, Additional tax imposed, 32-103.2, Williamson Road Area service district defined, 32-103.3, Purposes of tax, and 32-103.4, Other powers and duties, to Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, to provide for imposition of an additional real estate tax in a Williamson Road Area Service District created and defined by this ordinance, for the use of additional tax revenues 6 e 10. collected pursuant to this ordinance and for other powers and duties of the City with respect to such Williamson Road Area Service District; and providing for an effective date. Adopted Ordinance No. 31472-052493. (5-0) MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. OTHER HEARlNGS OF CITIZENS: Ms. Evelyn D. Bethel and Ms. Helen E. Davis, 35 Patton Avenue, N. E., appeared before Council in connection with the Gainsboro area of the City. CERTIFICATION OF EXECUTIVE SESSION. (5-0) Adopted Resolution No. 31489-052493 confimdng the City Manager's appointment of Glenn D. Radcliffe as Director of Human Development. (5-0) 7 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #44 The Honorable William White, Sr., Chairperson ) Ms. Corinne B. Gott ) Committee Mr. Robert F. Hyatt ) Dear Ms. Gott and Gentlemen: The following bid for interior painting at the City Nursing Home, located at 4365 Coyner Springs Road, was opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993: BIDDER LUMP SUM Williams Painting and Remodeling, Inc. $37,653.00 On motion, duly seconded and adopted, the bid was referred to you for study, report and recommendation to Council. Sincerely, Mary F. Parker, CM E City Clerk MFP: sm pc: Mr. Wilburn C. Dibling, Jr., City Attorney MARY F. PARLOR City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~in/a 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #67-144 The Honorable William White, Sr., Chairperson ) Mr. William F. Clark ) Committee Mr. Lynnis B. Vernon ) Gentlemen: The following bids for construction of the Maher Field parking lot, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993: BIDDER TOTAL AMOUNT Adams Construction Co. S. R. Draper Paving Co., Inc. L. H. Sawyer Paving Co., Inc. H & S Construction Co. $31,943.00 34,108.00 36,296.50 39,873.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CM~/.~AE City Clerk MFP: sm pc: Mr. Wilburn C. DibHng, Jr., City Attorney MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #468 The Honorable William White, Sr., Chairperson ) Mr. Kit B. Kiser ) Committee Mr. M. Craig Sluss ) Gentlemen: The following bids for Carvins Cove Phase II Water Improvements, Contract B-2, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993: BIDDER TOTAL PRICE Aaron J. Conner General Contractor, Inc. Ramey, Inc. G. L. Howard, Inc. Yates Construction Co., Inc. $2,473,685.40 2,782,834.00 2,822,392.00 3,080,066.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Mr. Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #77-450 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report recommending that Council schedule a public hearing on Intermodal Surface Transportation Efficiency Act Enhancement Projects (ISTEA) for Monday, June 14, 1993, at 7:30 p.m., in order to provide maximum citizen input into the selection of projects to be recommended to the state for funding under the program, was before the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. On motion, duly seconded and adopted, Council concurred in the recommendation to schedule a public hearing for Monday, June 14, 1993, at 7:30 p.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. John R. Marlies, Chief, Community Planning Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Milier, Building Commissioner/Zoning Administrator Mr. William L. Stuart, Manager, Streets and Traffic Mr. Robert K. Bengtson, Traffic Engineer Mr. W. Robert Herbert May 28, 1993 Page 2 pc: Ms. Corinne B. Gott, Acting Director, Human Development Ms. Viekie L. Price, Administrator, Fifth District Employment and Training Consortium Mr. Phillip F. Sparks, Acting Chief, Economic Development Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia CiTY '93 li Y 20 A9:32 Roanoke, Virginia May 24, 1993 Dear Mayor Bowers and Council Members: Subject: Public Hearing on Intermodal Surface Transportation Efficiency Act Enhancement Projects The Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into federal law December 1991, representing a new vision for transportation in America. The law provides ~or $155 billion to be spent nationwide to rebuild and redirect surface transportation over 6 years (1992-1997). The intent of ISTEA is to move out of the interstate highway age and to encourage states and localities to make transportation decisions that make communities more livable, that are environmentally sound, and economically efficient. For the first time, federal transportation legislation places the power of decision making with state and local government. The purpose is to allow increased flexibility and public input in how federal funds can be spent to solve local transportation problems. ISTEA requires state departments for transportation to set aside a MINIMUM of 10 percent of their Surface Transportation Program (STP) allocation each year to be used for ten specific types of "enhancement" activities that enhance the physical environment. In Virginia, this minimum 10 percent figure equals $7.5 million in enhancement funds. While any one locality is not assured any of these funds, every effort will be made by VDOT for an equitable distribution of these funds. Enhancement projects may be initiated by any group or individual, and need to be formally endorsed by City Council prior to being submitted to VDOT. Six (6) applications have been received by the City and are being evaluated by staff prior to submitting a prioritized list to Council on June 14, 1993, following consideration by the Planning commission on June 2, 1993. While ISTEA does not require a public hearing by localities, it is recommended that Council concur in the City administration advertising a public hearing for June 14, 1993, in order to provide maximum citizen input into the selection of projects to be recommended to the state for funding under this new transportation enhancement program. Respectfully, W.. ~obert Herbert Ci~ Manager WRH:WFC:pr cc: Assistant City Manager City Attorney Acting Director of Finance Director of Public Works Economic Development Specialist Chief of Community Planning City Engineer Building Commissioner Assistant to the City Manager for Community Relations Administrator, Fifth District Employment & Training Consortium May 24, 1993 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor and Members of Council: Re: Re(iuest for Executive Session This is to request that City Council convene in Executive Session to discuss a personnel matter being the appointment of a specific public officer pursuant to Section 2.1-344(A)(1 ), Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/dh CC: Ms. Mary F. Parker, City Clerk Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James Grisso, Acting Finance Director MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~nia 24011 Telephone: (?03) 981-2.541 SANDRA H, EAKIN Deputy City Clerk May 28, 1993 File//27-67 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31476-052493 ratifying an emergency award of a contract to Aaron J. Conner, General Contractor, Inc., in the amount of $98,868.64 on or about March 29, 1993, for performing emergency repairs to the roadway embankment on the J. B. Fishburn Parkway. Ordinance No. 31476-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Mr. Aaron J. Conner, President, Aaron J. Conner, General Contractor, Inc. 221 Kessler Mill Road, Salem, Virginia 24153 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of May, 1993. No. 31476-052493. AN ORDINANCE ratifying an emergency award of repair work to the J. emergency. VIRGINIA, a contract for B. Flshburn Parkway, and providing for an WHEREAS, Section 41 of the City Charter authorizes the City Manager in an emergency to cause public work to be done by direct employment of the necessary labor without the necessity for advertising and receiving bids, and said section further requires the City Manager to report the facts and circumstances relating to such award to the Council; WHEREAS, the City Manager has advised of an emergency award of a contract for repair work to the J. B. THEREFORE, BE IT ORDAINED by the Roanoke that: 1. The emergency award of a General Contractor, Inc., for the Fishburn Parkway. Council of the City of contract to Aaron J. Conner, repair of the J. B. Fishburn 1993, is Parkway in the amount of $98,868.64 on or about March 29, hereby RATIFIED; and the Director of Finance is hereby authorized and directed to make requisite payment to said contractor pursuant to the contract. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOI{ OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-27-67 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31475-052493 amending and reordaining certain sections of the 1992-93 General and Capitai Fund Appropriations, providing for appropriation of $98,869.00, in connection with emergency repairs to the roadway embankment on the J. B. Fishburn Parkway. Ordinance No. 31475-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/~AA.E City Clerk MFP: sm Enc o pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31475-052493. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General and Capital Fund an emergency. WHEREAS, for the usual City of Roanoke, Government of the exist. THEREFORE, Appropriations, and providing for daily operation of the Municipal an emergency is declared to BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 General and Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund A ro riat'ons Nondepartmental $ 12,786,102 Transfers to Other Funds (1) ........................ 11,769,369 Revenue Grants-in-Aid Commonwealth Other Categorical Aid - Street Maintenance (2) ..... 10,104,769 A ro riat'ons Sanitation J.B. Fishburn Parkway Repairs (3-4) ................. Capital Improvement Reserve Public Improvement Bonds Series 1992 (5) ............ $ 2,206,561 98,869 5,097,267 4,755,747 1) Transfer to Capital Fund 2) Street Maintenance (001-004-9310-9508) $ 37,449 (001-020-1234-0650) 37,449 3) Appropriated from General Revenue 4) Appropriated from Bond Funds 5) Storm Drains (008-052-9644-9003) $ 37,449 (008-052-9644-9001) 61,420 (008-052-9700-9176) (61,420) BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. CITY (? ~!~. ~ = Roanoke, Virginia May 24, 1993 '93 H/ ¥19 P 8:$8 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: Emergency Repairs - Slope Failure J. B. Flshburn Parkway I. Background: A minor land slide or slope failure of the roadway embankment for the J. B. Fishburn Parkway occurred in mid March 1993. Be The ~lope failure was most likely caused by snow melt from the 'Blizzard of '93' and subsequent heavy rainfall. This excess water contributed to saturating the soil at the site, which in turn reduced the strength of the roadway embankment, thereby causing the failure. II. Current Situation: Repairs to the slide area have been completed. Repair work was started on Monday, March 29, 1993 by Aaron J. Conner, General Contractor, Inc. The work was completed on Friday, April 29, 1993. Storm drainage improvements constructed include a new pipe system to intercept surface drainage and carry it to a stable outfall location away from the slide area. An underdrain system was also being constructed to collect groundwater and direct it to a stable outfall. Both of these systems will act to reduce the volume of water acting upon the roadway embankment. Reconstruction of the roadway embankment was necessary to restore the roadway cross section. The failed embankment material was removed and placed downslope from the slide. A blanket under- drain has been installed beneath this new material to enhance drainage of any groundwater which may be present. Honorable Mayor and Members of City Council Page 2 May 24, 1993 E. Ail disturbed areas have been restored with seed and mulch. III. Issues in Order of A. Funds B. Cost C. Need D. Timinq Importance: IV. Alternatives: Authorize payment to Aaron J. Conner, General Contractor, Inc. in the amount of $98,868.64 as full compensation for the repair work to the J. B. Fishburn Parkway. 1. Funds are available from various sources as follows: State reimbursement for street maintenance - the current revenue estimate of $6,100,000 can be increased to $6,137,449 based on the State's acceptance of additional lane miles for maintenance reimbursement. Funds are available in account 008-052-9700-9176, Public Improvement Bonds - Series 1992, for the Salem Avenue and 1st Street Storm Drain Project. The current balance available for this project is $184,898. This project has been deferred pending completion of the 2nd Street Bridge. It is currently projected that this project will not start construction until 1994. Total $37,449.00 61t419.84 Honorable Mayor and Members of City Council Page 3 May 24, 1993 Ve Be Cost is reasonable and is based negotiated unit prices. upon 3. ~eed for payment of contract obligation is met. Timinq to provide prompt payment to the contractor is satisfied. Do not Authorize payment to Aaron J. Conner, General Contractor, Inc. in the amount of $98,868.64. 1. Funds remain available. 2. Cost is not an issue. 3. Need for payment of contract obligation is not met. ~iminq to provide prompt payment to the contractor is not satisfied. Recommendation: City Council aDDrove Alternative "A", thereby authorizing payment to Aaron J. Conner, General Contractor, Inc. in the amount of $98,868.64 as full compensation for the repair work to the J. B. Fishburn Parkway. A~ppropriate funds in the amount of $98,868.64 from the existing accounts as follows: Appropriate $37,449.00 to General Fund account 001-004-9410-9508, Transfers to Capital Projects Fund. Increase General Fund revenue estimate by $37,449.00 for street maintenance, account number 001-020-1234-0650. Transfer $61,420.00 from Public Improvement Bonds - Series 1992 - Storm Drains, account number 008-052-9700-9176. Honorable Mayor and Members of City Council Page 4 May 24, 1993 for a total amount of $98,869.00 to be transferred to an account to be established in the Capital Projects Fund entitled J.B. Fishburn Parkway Repairs. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/kp cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, Office of Management and Budget Assistant to City Manager for Community Relations City Engineer Construction Cost Technician MARy F. PARKER City Clerk, CMC/A.~E CITY OF ROANOKF. OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2541 May 28, 1993 SANDRA H. EAKIN Deputy City Clerk File #60-27 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31477-052493 amending and veordaining certain sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of $15,000.00 from Capital Improvement Reserve - Storm Drains to Miscellaneous Storm Drain Projects, in order to establish a Miscellaneous Storm Drain Projects account to facilitate the completion of minor drainage repair projects. Ordinance No. 31477- 052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Ms.. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31477-052493. AN ORDINANCE to amend and reordain certain sections of the Capital Fund Appropriations, and providing for an 1992-93 emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1992-93 Capital Fund Roanoke Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro ri rio s Sanitation Miscellaneous Storm Drain Projects (1) ............ Capital Improvement Reserve Capital Improvement Reserve (2) ................... 1) Appropriation from General Revenue {008-052-9688-9003} $ 15,000 2) Storm Drains (008-052-9575-9176) (15,000) $ 2,122,692 15,000 5,143,687 285,520 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia '93 I'IAY19 8:08 May 24, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: Miscellaneous Capital Projects I. Background: The City is occasionally confronted with the need to make a variety of minor repairs~ maintenance or improvement to City owned storm drains. Many times these projects are unanticipated and therefore unbudgeted. The majority of these projects are of limited scope and require relative- ly small expenditures. II. Current Situation: Whenever possible City forces are utilized to complete these minor projects. On occasion, situations arise where City forces are unable to provide the needed repair services due to schedule constraints or the need for specialized skills or equipment. Under these circumstances it is in the City's best interest to use private local contractors to complete the needed work. An example of such a project is repairs that were recently completed to a storm drain located at Houston Avenue, N.E. at Carvins Creek. This project was a case where prompt repairs prevented further damage to the drainage system and avoided more costly future repairs. The City used a private contractor to complete this work due to the critical nature of the schedule. The repairs were completed within a weeks time and cost $2,797.58. In order to provide payment to the contractor, this project was paid from contingency funds remaining in the Luck Avenue Storm Drain account (008-052-9659-9065). Funding for most of these minor projects comes from capital improvement reserve accounts, or unobligated funds and contingencies for larger capital projects. Expenditures cannot be made directly from capital improvement reserve accounts. Honorable Mayor and Members Page 2 May 24, 1993 of City Council III. In order to facilitate timely completion of these minor capital projects, improve accountability, and provide for prompt payment of contractors performing the work, it is proposed to establish and maintain an account titled Miscellaneous Storm Drain Projectg. Issues in Order of Importanco: A. Funds B. Need C. Timinq IV. of an account title,~ Alternatives: A. Approve the establishment Miscellaneous Storm Drain Projects to facilitate the completion of minor drainage repair projects. Establish an initial fundinq allocation to this account in the amount of ~15,000. Future fund transfers to this account will follow established city procedures. Funds are available in Capital Improvement Reserve Account Storm Drains, account 008-052-9575-9176. This funding reallocation will have no negative impact on Neighborhood Storm Drain Program. Need for completing minor capital projects is met. Timinq to provide for prompt payment of contractors is satisfied. Do not approve the creation of a Miscellaneou~ Storm Drain Projects account. Funds are not an issue. ~eed for payment of contract obligation is not met. Honorable Mayor and Members of City Council Page 3 May 24, 1993 3. Timinq to provide for prompt payment of contractors is not satisfied. Recommendation: City Council aDDrove Alternative "A", thereby authorizing the creation of an account titled Miscellaneous Storm Drain Projects. Authorize the Director of Finance to establish an account titled Miscellaneous Storm Drain Projects and appropriate $15t000 to the account from Capital Improvement Reserve - Storm Drains, account 008-052-9575-9176. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/kp cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Technician MARY F. PARKER City Clerk, CMC/A.~E CITY OF ROANOKE OFFICE OF THE CITY CLERK 21~ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #323-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31479-052493 authorizing execution of a contract with Lawrence Perry and Associates, Inc., in the amount of $25,000.00, to provide engineering services for renovation of the existing heating, cooling and ventilation system and design of a humidity control system for the Roanoke City Main Library. Resolution No. 31479-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, E City Clerk MFP: sm Eno. pc: Mr. Lawrence E. Perry, Jr., President, Lawrence Perry and Associates, 30-A Church Avenue, S. W., Roanoke, Virginia 24011 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. WilLiam F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. L. Bane Coburn, Civil Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. Corinne B. Gott, Acting Director, Human Development Ms. Emily Keyser, Acting City Librarian Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of May, 1993. No. 31479-052493. VIRGINIA, A RESOLUTION authorizing the execution of a contract with Lawrence Perry and Associates, Inc. to provide engineering services for renovation of the existing heating, cooling and ventilation system and design of a humidity control system for the Roanoke City Main Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk or Deputy City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Lawrence Perry and Associates, Inc., in form approved by the City Attorney, for the provision by such firm for engineering services, specifically surveying the existing heating, cooling, and ventilation system, determining the areas of the system that need correction and designing those corrections, and designing a humidity control system, all for the Roanoke City Main Library, and as more particularly set forth in the May 24, 1993 report of the City Manager to this Council. 2. The contract amount authorized by this resolution shall be $25,000.00. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-323-472 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31478-052493 amending and reordaining certain sections of the 1992-93 General and Capital Fund Appropriations, providing for appropriation of $25,000.00, in connection with engineering services for renovation of the existing heating, cooling and ventilation system and design of a humidity control system for the Roanoke City Main Library. Ordinance No. 31478-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, crffC/AAE City Clerk MFP: sm Enc. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. Charies M. Huffine, City Engineer Mr. L. Bane Coburn, Civil Engineer Ms. Sarah E. Fitton, Construction Cost Technician MS. Corinne B. Gott, Acting Director, Human Development Ms. Emily Keyser, Acting City Librarian Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31478-052493. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General and Capital Fund an emergency. WHEREAS, for the usual Government of the exist. Appropriations, and providing for daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the 1992-93 Fund Appropriations, be, and the same are reordained to read as follows, in part: General Fund Appropriations Council of the City of General and Capital hereby, amended and Nondepartmental Transfers to Other Funds (1) ........................ Fund Balance Capital Maintenance Equipment and Replacement Program - City Unappropriated (2) ............................ 12,875,597 12,245,314 274,079 Camital Fund A ro iatio s General Government $ Library Humidity Control (3) ........................ 8,831,066 372,300 1) Transfer to Capital Fund 2) CMERP - City 3) Appropriated from General Revenue (001-004-9310-9508) (001-3323) $ 25,000 (25,000) (008-052-9645-9003) 25,000 BE IT Ordinance FURTHER ORDAINED that, an emergency shall be in effect from its passage. existing, this ATTEST: City Clerk. '93 19 Roanoke, Virginia May 24, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Award Engineering Full Services Contract Humidity Control and Related Design Deficiencies Main Library Roanoke, Virginia Backqround: Advertisement of Public Notice to seek engineering services to design a Humidity Control and Related Design Deficiencies for the Main Library was advertised in the local paper on March 15, 1993. Only one (1) firm, Lawrence Perry and Associates, Inc., of Roanoke Virginia, responded to the request. An interview was conducted with this firm and it was established that they were experienced and qualified to perform this service. Project consists of a survey of the existing heating, cooling, and ventilating system in the Main Library, determining the areas of the system that need correction and designing those corrections, and designing a humidity control system for the entire building complex. On the first floor, Jefferson Street side of the building, there has never been enough conditioned air delivered to adequately heat or cool the area from the main entrance to the Bullitt Avenue face of the building. II. Issues in order of importance are: A. Qualification of the firm. B. Timinq of the award. Honorable Mayor and Members of City Council Page 2 May 24, 1993 Reasonableness of the fee. Availability of the funds. III. Alternatives are: Award a full services engineering contract to Lawrence Perry and Associates, Inc. for humidity control and related work to correct heating, ventilating, and air conditioning deficiencies at the Main Library for the following lump sum fee: Preliminary survey of existing systems to determine extent of corrections required Contract documents and contract administration Total contract amount, including advertising, out of town travel if necessary, and extra sets of contract documents *Additional services and reimbursable expenses $ 6,700.00 13~300.00 20,000.00 5~000.00 Total $25,000.00 *Expenditure of this funding will be administratively approved. Additional Services: Funding for any changes that may be requested by the City during the construction of the project. Reimbursable Expenses: The Engineer provides ten (10) sets of contract documents as a part of their basic services. These additional funds will cover the expense of additional sets of contract documents required during the bidding process telephone, etc. ' Qualification of the firm was verified during the interview process. Lawrence Perry and Associates, Inc. were also the engineers for mechanical and electrical contract documents for Municipal North. Honorable Mayor and Members of City Council Page 3 May 24, 1993 Timinq of the award will permit the humidity control system to be operable by the 1994 season subject to identification of funding for the project. Reasonableness of the fee has been established by negotiation with the firm. The quoted fee is also within the limit of fees for projects of this size and complexity of design as established by the State of Virginia Capital Outlay Manual. Availability of funding for this engineering service is in the CMERP Fund. Do not award a contract at this time. Qualification of the firm will still have to be established prior to award of any engineering services contract. Timinq of the award of a design contract would be delayed which would delay the completion date also. Reasonableness of the fee would have to be established for any engineering firm selected at a future date. Availability of funding unobligated at this time. would remain IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative 'A'. Authorize the City Manager to execute an engineering full services contract, in a form acceptable to the City Attorney, with Lawrence Perry and Associates, Inc. for design development, construction documents, bidding supervision, and construction administration for humidity control and related design deficiencies at the Main Library for the following fee: Honorable Mayor and Members of City Council Page 4 May 24, 1993 Preliminary study Contract documents and administration Total Fee not to exceed Additional services $ 6,700.00 13~300.00 20,000.00 5~000.00 $25,000.00 Appropriate $25~000.00 from General Fund CMERP to account number 001-004-9410-9508, Transfers to Capital Fund, to be transferred to an account to be established in the Capital Projects Fund entitled, "Library Humidity Control". Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kp CC: City Attorney Director of Finance Director of Public Works Director of Human Resources Office of Management and Budget City Librarian Assistant to City Manager for Community Relations City Engineer Construction Cost Technician MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 21~ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (?03) 981-2341 SANDRA H. EA~IN Deputy City Clerk May 28, 1993 File #282-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31481-052493 accepting a bid made to the City by Zarn, Inc., for providing 707 curbside recycling carts, at a cost of $21.20 per unit, for a total cost of $14,988.40; and rejecting the other bid made to the City for said equipment. Resolution No. 31481-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Mr. Wilburn C. DibHng, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director, Public Works Mr. James A. McClung, Manager, Fleet and Solid Waste Management Ms. Laura K. Wasko, Recycling Coordinator Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations MARY F. PABICFR City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #282-472 Mr. John S. Ammondson Director of Marketing Zarn, Inc. P. O. Box 1350 Reidsville, North Carolina 27323-1350 Dear Mr. Ammondson: I am enclosing copy of Resolution No. 31481-052493 accepting a bid made to the City by Zarn, Inc., for providing 707 curbside recycling carts, at a cost of $21.20 per unit, for a total cost of $14,988.40; and rejecting the other bid made to the City for said equipment. Resolution No. 31481-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #282-472 Mr. Robert A. Bankert Vice President Mid-State Equipment Co., Inc. P. O. Box 249 Buchanan, Virginia 24066 Dear Mr. Bankert: I am enclosing copy of Resolution No. 31481-052493 accepting a bid made to the City by Zaru, Inc., for providing 707 curbside recycling carts, at a cost of $21.20 per unit, for a total cost of $14,988.40; and rejecting the other bid made to the City for said equipment. Resolution No. 31481-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed recycling carts. Sincerely, Mary F. Parker, CMC/~AAE City Clerk MFP: sm Ellc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of May, 1993. No. 31481-052493. A RESOLUTION accepting a bid made to the City for providing curbside recycling carts; and rejecting the other bid made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The low bid of Zarn, Inc., made to the City, offering to provide 707 curbside recycling carts at a cost of $21.20 per unit for a total cost of $14,988.40, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase order therefore, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated May 24, 1993. 3. The other bid made to the City for the aforesaid equipment is hereby REJECTED; and the City Clerk is directed to notify said bidder and to express the City's appreciation for such bid. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 4S6 Roanoke, Virginia 24011 Telephone: (70S) 981-2~1 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-282-472 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31480-052493 amending and reordaining certain sections of the 1992-93 General Fund Appropriations, providing for appropriation of $14,989.00, for the purchase of 707 eurbside recycling carts. Ordinance No. 31480-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, City Clerk MFP: sm Eno. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director, Utilities and Operations Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director, Public Works Mr. James A. McClung, Manager, Fleet and Solid Waste Management Ms. Laura K. Wasko, Recycling Coordinator Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 24th day of May, 1993. No. 31480-052493. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AnnroDriations Public Works Recycling (1) ..................................... Fund Balance Capital Maintenance & Equipment Replacement Program - city Unappropriated (3) .................. $ 20,559,912 216,024 $ 284,090 1) Other Equipment 2) CMERP - city Appropriated (001-052-4211-9015 $ 14,989 (001-3323) (14,989) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: city Clerk. Roanoke, May 24, Virginia 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids to purchase Recycling Carts, Bid Number 93-4-13 I. Backqround Capital Maintenance and Equipment Replacement Program has identified the need for additional Recycling Carts for replacement purposes and to provide carts in areas where routes were adjusted due to the new curbside/alleyside collection program. Specifications were developed and along with request for quotations were sent to twenty-five (25) Firms. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were received after due and proper advertisement, until 2:00 p.m. on April 23, 1993 at which time all bids appropriately received were publicly read in the Office of the Manager of General Services. II. Current Situation A. Two (2) bids were received. Bid tabulation is attached. Bids received were evaluated in a consistent manner by representatives of the following departments: Public Works Solid Waste Management General Services The lowest bid, submitted by Zarn, Inc., meets all required specifications for a cost of $21.20 per unit. Designated amount in Capital Maintenance and Equipment Replacement Program for the units is $15,000.00. At the above unit cost we could purchase 707 units for a total cost of $14~988.40. Recycling Carts Bid No. 93-4-13 Page 2 E. Reqional Landfill Recyclinq Grant will the City for 35% of the cost for these carts. reimburse requested III. IV. Ve ISSUES A. Need B. Compliance with specifications C. Fund availability Alternatives Accept the lowest responsible bid meeting specifications for Curbside Recycling Carts as submitted by Zarn, Inc. at a total cost for 707 carts, of $14,988.40. Need - Requested recycling carts are necessary to continue the existing recycling program. Compliance with specifications - The bid recommended in this alternative meets all required specifications. Fund availability Funds are designated in Capital Maintenance and Equipment Replacement Program to provide for this purchase. B. Reject all Bids Need - This alternative would not allow for the continuation of the recycling program. Compliance with specifications would not be an issue in this alternative. Fund availability - Designated Funds would not be expended. Recommendation Council concur with Alternative "A" - accept the lowest responsible bid, submitted by Zarn, Inc. for Recycling Carts for a total cost of $14~988.40. Recycling Carts Bid No. 93-4-13 Page 3 cc: Reject other Bid Appropriate $14~988.40 from Capital Maintenance and Equipment Replacement Program to Recycling Account 001-052-4211-9015. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Office of Management & Budget ~= . c~O t ~ 0 U MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #67-122-304 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31482-052493 awarding limited concession privileges to Roanoke Vailey Youth Soccer Club, Inc., at the River's Edge Sports Complex during the Crestar Soccer Tournament on May 29 and 30, 1993, only, upon certain terms and conditions; and authorizing execution of the requisite concession agreement. Ordinance No. 31482-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, City Clerk MFP: sm Enc o pc: Mr. Danny L. Beamer, Executive Director, Roanoke Valley Youth Soccer Club, Inc., P. O. Box 21848, Roanoke, Virginia 24018 Mr. Wflburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Ms. Deborah J. Moses, Chief of Billings and Collections Mr. William F. Clark, Director, Public Works Mr. Lynnis B. Vernon, Acting Manager, Recreation, Parks and Grounds Maintenance Mr. Owen M. Grogan, Superintendent, Recreation Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of May, 1993. No. 31482-052493. VIRGINIA, AN ORDINANCE awarding limited concession privileges at River's Edge Sports Complex, upon certain terms and conditions; authorizing the execution of the requisite concession agreement; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Roanoke Valley Youth Soccer Club, Inc., is hereby awarded limited concession privileges to sell soccer related merchandise at River's Edge Sports Complex during the Crestar Soccer Tournament on May 29 and 30, 1993, only. Concession fees to the City are hereby waived. 2. The City Manager, or his representative, is hereby authorized, for and on behalf of the City, to enter into and execute the requisite concession agreement with Roanoke Valley Youth Soccer Club, Inc., the form of such agreement shall be approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. RE.., Roanoke, Virginia '93 19 May 24, 1993 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Request from Roanoke Valley Youth Soccer Club, Inc. to sell soccer merchandise at Crestar Soccer Tournament I. BACKGROUND: Crestar Soccer Tournament will be held on Saturday and Sunday May 29 and 30, 1993 at the River's Edge Sports Complex. B. Roanoke Valley Youth Soccer Club. Inc. will conduct this youth sporting event for the seventh year coinciding with Festival in the Park. II. CURRENT SITUATION: Cit Mana er has been requested by Roanoke Valley Youth Soccer Club, Inc. to permit the sale of soccer related merchandise during the soccer tournament. Refer to attached letter. City Code states, in Section 24-5 Concessions, that only City Council may allow concession privileges unless publicly advertised for sealed bids. C. ContraCt Concessionair~ deals primarily with the sale of food and beverage items at events. Ill. ISSUES: A. Compliance with City Code B. Concession fees C. Service D. Revenue Mayor and Members of Council May 24, 1993 Page 2 IV. ALTERNATIVES: Grant concession privileq~s to Roanoke Valley Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on May 29 and 30, 1993 during the Crestar Soccer Tournament. 1. Compliance with City Code would be met. 2. Concessio__n fees would be waived. 3. Service would be provided that is not currently offered by contract concessionaire. 4. Revenue to city may increase due to sales tax on any merchandise sold. Deny concession Drivileqes to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on May 29 and 30, 1993 during the Crestar Soccer Tournament. 1. Compliance with City Code would require an advertisement for bids. 2. Concession fees would not be an issue. 3. Service would not be provided at this time. 4. Revenue to the City would be unknown. v. RECOMMENDATION: City Council concur with Alternative "A" and grant concession privileges to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on May 29 and 30, 1993 during the Crestar Soccer Tournament. Mayor and Members of Council May 24, 1993 Page 3 WRH/LBV/mab Attachment Respectfully submitted, W. Robert Herbert City Manager cc: Mr. Danny L. Beamer, Executive Director Roanoke Valley Youth Soccer Club, Inc. City Attorney Acting Director of Finance Director of Public Works Manager, Management and Budget Acting Manager, Recreation, Parks and Grounds Maintenance Citizen Request for Services Chief, Billings and Collections Recreation Superintendent Roanoke Valleyp.o.Youthaox 2 8¢8S°ccer Club, inc. Roanoke, Virginia 24018 Apffi21,1993 la-lO '~>_ Mr. Bob Herbert City Manager 215 Church Ave. Roanoke, VA 24011 Dear Mr. Herbert, The Roanoke Valley Youth Soccer Club will have its 7th annual soccer tournament May 29 & 30. The tournament is requesting permission to sell non-food items such as tournament T-shirts and soccer merchandiee at River's Edge Park. ffyou have any questions please feel flee to call the club office at 772-3871. Sincarly, Danny L. Beamer MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir ~inia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-246-304 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31483-052493 amending and reordaining certain sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation of $470,285.00 in Title II-B funds from the Governor's Employment and Training Department to provide training and support for the Summer Youth Employment Program, to be administered by the Fifth District Employment and Training Consortium. Ordinance No. 31483-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, City Clerk MFP: sm Eno. pc: Mr. W. Robert Herbert, City Manager Ms. Corinne B. Gott, Acting Director, Human Development Ms. Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of May, 1993. No. 31483-052493. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1992-93 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment ~raining Consortium - FY93 (1-12) .............. ~ ..................... ~eve~ue Fifth District Employment & Training Consortium - FY93 (13) ....................................... 1) Wages 2) Fringes 3) Travel 4) Communications 5) Supplies 6) Insurance 7) Contractual Services 8) Summer Youth Institute - Administration 9) Supplies 10) Equipment 11) Summer Youth Institute - Training (034-054-9365-8350) $ 45,888 (034-054-9365-8351) 11,680 (034-054-9365-8352) 4,100 (034-054-9365-8353) 2,500 (034-054-9365-8355) 2,000 (034-054-9365-8356) 1,100 (034-054-9365-8357) 2,632 (034-054-9365-8446) 643 (034-054-9365-8055) 1,118 (034-054-9365-8059) 700 (034-054-9365-8472) 3,643 $2,587,149 $2,587,149 12) Funding Authority (034-054-9365-9990) $394,281 13) Title II-B (034-034-1234-9379) 470,285 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: city Clerk. REC=.~ ': 'F May 24, 1993 CITY CiEf ' ' ~, Honorable Mayor and City ~n~ 19 P4:19 Roanoke, Virginia SUBJECT: Members of Council: District Funding for the Fifth Employment and Training Consortium I. BACKGROUND ao The Governor's Employment and Traininq Department (GETD) has allocated Title II-B funds to the Fifth District Employment and Training Consortium (FDETC). These monies will provide training and support for the Summer Youth Employment Program. City of Roanoke is the qrant recipient for FDETC funding. City Council must appropriate the funding for all grants the FDETC receives. II. CURRENT SITUATION ao GETD sent the FDETC Notice of Award (NOA) # 93-03-09 in the amount of $470,285.00 in Title II-B for Program Year 1992. III. ISSUES A. Proqram Operations B. Fundinq C. Timinq IV. ALTERNATIVES ao Appropriate the FDETC's fundinq for the Title II-B fundinq totallinq $470,285.00 and increase the revenue estimate by $470,285.00 in accounts to be established by the Acting Director of Finance. Proqram Operations Existing activities will continue, planned programs will be implemented, and new programs will be initiated by FDETC's Policy Board and Private Industry Council. 2. Fundinq - Funds are available from the Grantor agency at no additional cost to the City. Timinq - Immediate action will allow programs to be implemented and completed within planned time frames. B. Do not appropriate the FDETC's fundinq for the Title II-B funding totalling $470,285.00. Vo 1. Proqram Operations Planned programs to serve participants would be delayed. 2. Fundinq - Not a factor. 3. Timinq - Delay will cause late start-up of programs and underexpenditure of available funds. RECOMMENDATION Approve Alternative A: Appropriate the FDETC's fundinq for Title II-B totallinq $470,285.00 and increase the revenue estimate by $470,285.00 in accounts to be established by the Acting Director of Finance. Respectively submitted, W. Robert Herbert City Manager CBG:lr cc: Acting Director of Finance City Attorney Acting Director of Human Development FDETC Administrator MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Tdephone: (703) 981-2341 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File//60-246 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31484-052493 amending and reordaining certain sections of the 1992-93 Consortium Fund Appropriations, providing for appropriation of $793,161.00 in National Reserve Grant funds from the Governor's Employment and Training Department and the U. S. Department of Labor to provide job retraining and assistance for employees who have been laid off from Gardner-Denver and Dominion Bank, to be administered by the Fifth District Employment and Training Consortium. Ordinance No. 31484-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mr. W. Robert Herbert, City Manager Ms. Corinne B. Gott, Acting Director, Human Development Ms. Vickie L. Price, Administrator, Fifth District Employment and Training Consortium M~. Barry L. Key, Manager, Office of Management and Budget Ms. Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31484-052493. AN ORDINANCE to amend and reordain certain sections of the 1992-93 consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fifth District Employment & Training Consortium - FY 93 (1-24) ..................................... Revenue Fifth District Employment & Training Consortium - FY 93 (25) 1) Administration - Wages 2) Administration - Fringes 3) Administration - Travel 4) Administration - Communications 5) Administration - Supplies 6) Administration - Contract Services 7) Readjustment - Wages 8) Readjustment - Fringes 9) Readjustment - Travel (034-054-9383-8350 (034-054-9383-8351 (034-054-9383-8352 034-054-9383-8353 034-054-9383-8355 034-054-9383-8357 034-054-9383-8066 034-054-9383-8067 034-054-9383-8068 $ 8,636 2,151 250 2,374 750 1,500 97,355 10,042 250 $3,380,310 $3,380,310 10) Readjustment - Communications 11) Readjustment - office Supplies 12) Readjustment - Instruction Supplies 13) Readjustment - Insurance 14) Readjustment - Leases 15) Readjustment - Equipment 16) Readjustment - Relocation 17) Retraining - Wages 18) Retraining - Fringes 19) Retraining - Tuition 20) Retraining - On the Job Training 21) Retraining - Other 22) Supportive Services 23) Child Care 24) Transportation 25) National Reserve Grant (034-054-9383-8069) (034-054-9383-8492) $ 36,310 10,000 (034-054-9383-8493) 10,000 (034-054-9383-8494) 500 (034-054-9383-8495) 25,710 (034-054-9383-8496) 278 (034-054-9383-8497) 62,500 (034-054-9383-8061) 1,255 (034-054-9383-8062) 300 (034-054-9383-8500) 382,500 (034-054-9383-8501) 8,000 (034-054-9383-8502) 5,000 (034-054-9383-8461) 75,000 (034-054-9383-8324) 37,500 (034-054-9383-8498) 15,000 (034-034-9383-9383) 793,161 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia May 24, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium - National Reserve Grant Award I. Backqround Council Member, James Harvey requested, on February 8, 1993, that the City Manager report to Council with regard to the City rendering assistance to Roanoke City residents who have lost, or will lose, their jobs and are not generally qualified for current programs. "Economically disadvantaged" Dersons are served under Job Training Partnership Act (JTPA) Title II programs and dislocated/laid off workers receive assistance under the JTPA Title III Economic Dislocation and Worker Adjustment Assistance (EDWAA) Act. Terminated workers, individuals who have been terminated from employment due to plant closures and substantial lay-offs, are eliqible to receive needed services under the EDWAA program. (See Attachment A) Activities allowable under EDWAA are: the provision of information on services available, emergency assistance, intake/assessments, career counseling and supportive services, occupational training and retraining, and relocation assistance. Funds are received to address the needs of EDWAA applicants through the Fifth District Employment and Training Consortium (FDETC). (This year's formula funding allocation totaled $238,890, plus $69,199 from the State Office of the Virginia Employment Commission (VEC)) . II. Current Situation A. Current resources have been exhausted. City Council Report May 24, 1993 Page 2 FDETC does not have sufficient resources to address all the requests for retraining and other needed services of all the EDWAA eligible applicants seen by the agency. Notice was received from both Gardner-Denver and First Union Corporation of total layoffs to occur during the calendar year of 1993: Gardner-Denver layoffs total 408 - due to their plant closure; Dominion Bankshares with 750 layoffs (in the Roanoke area) due to their merger with First Union. Both Gardner-Denver and First Union have requested the FDETC's assistance in providing services to those workers affected and needing assistance. To address the needs of the affected workers, a JTPA Title III National Reserve Grant (NRG) application was completed by the FDETC, and submitted to the U.S. Department of Labor (DOL) by the Governor's Employment and Training Department. FDETC received the Notice of Award (NOA) ~E-01 in the amount of $793,161 from the Governor's Employment and Training Department. (Preliminary notification of funding was received on April 15, 1993). NRG funds for this Droject, under Category I (Intrastate Dislocated Worker Project), will be used to provide services to 382 workers estimated to be in need of services. Estimates of persons eliqible and likely to participate in the program range from 350 to 390. (This estimate was based on factors such as the likelihood of retirement or transfer, and the possession of locally transferrable skills). Services to be provided include: oIndividual and Group Counseling oEmployment Skills Training oResume Writing oJob and Interview Skills oTuition payment assistance for occupational training/ retraining oRelocation Assistance oFinancial Counseling oJob Referrals City Council Report May 24, 1993 Page 3 Jo Local need for the services to be provided under this grant prescribe that the project be operational no later than June 1, 1993. III. Issues City of Roanoke is the grant recipient for FDETC funding. City Council must appropriate the funding for all grants received by the FDETC. A. Proqram Operations B. Funding C. Timing IV. Alternatives Appropriate the FDETC's funding for the National Reserve Grant totalling $793,161.00 and increase the revenue estimate by $793,161.00 in accounts to be established by the Acting Director of Finance. 1. Proqram Operations Planned programs will be implemented by FDETC's Policy Board and Private Industry Council. Funding Funds are available from the Grantor agency at no additional cost to the City. Timing - Immediate action will allow programs to be implemented and completed within planned time frames. B · Do not appropriate the FDETC's fundinq for the National Reserve Grant totalling $793,161.00. Proqram Operations Planned programs to serve participants would be delayed. 2. Funding - Not a factor. o Timing Delay will cause late start-up of programs, inability to fully serve some participants, and underexpenditure of available funds. City Council Report May 24, 1993 Page 4 Recommendation Approve Alternative A: Appropriate the FDETC's fundinq for the National Reserve Grant totallinq $793,161.00 and increase the revenue estimate by $793,161.00 in accounts to be established by the Acting Director of Finance. Respectively submitted, W. Robert Herbert City Manager WRH/CBG:lr CC: Acting Director of Finance City Attorney Acting Director of Human Development FDETC Administrator ATTACHMENT A DISLOCATED WORKER PROGRAM BACKGROUND The "Dislocated Worker Program" is the informal name given to the Economic Dislocation and Worker Adjustment Assistance (EDWAA) Act. The Fifth District Employment and Training Consortium operates this program in partnership with the Virginia Employment Commission. The program is designed to assist employees effected by plant closings, or work force reductions, and employers who are faced with such occurrences. This is not an "entitlement program" and services are provided on a basis of timeliness of application, need for services, and availability of resources. ELIGIBILITY Guidelines for participant eligibility are listed in four categories: Terminated or laid off, or have received notice of termination or layoff, eligible for or have exhausted unemployment insurance, and unlikely to return to their previous industry or occupation. Terminated, or have received notice of termination, as a result of any permanent closure or substantial layoff [Worker Adjustment and Retraining Notice (WARN), 60 day advance notice given]. Long term unemployed and have limited opportunities for employment in the same occupation in the area in which they reside. Were self-employed and are unemployed as a result of general economic conditions in the community. PROGRAM SERVICES Needs assessment, supportive services (child care, transportation), job development, job search assistance, relocation services, basic and remedial education, GED preparation, on-the-job training, and skill training/ retraining. TYPES OF DISLOCATED WORKER PROGRAMS JTPA Title III Formula Allocation Services and activities for those affected by "routine" closings and layoffs. Funds are allocated by formula by the State, based upon projected needs in the service delivery areas (Examples: Crestar Bank, Couvrette Building Systems). Governor's "40% Reserve" funds - Services and activities for those affected by closings and layoffs over and above those which may be addressed by Title III Formula Allocations. (Examples: ITT Electro-Optical, Grumman Emergency Products, Alleghany Apparel). National Reserve Grant funds - Services and activities for those affected by major closings and substantial layoffs which are beyond the resources of the Formula Allocations and "40% Reserve" funds. (Examples: Gardner Denver Mining and Construction, Dominion Bank, and potentially Sears). CURRENT SERVICE LEVELS Total enrolled 268 persons, from 58 companies. (35 of these businesses were located in Roanoke, including firms such as Crestar Bank, Thalhimers and C & P Telephone). Total placements 5__9 persons, placed with 46 companies. (33 of these businesses were located in Roanoke, including Community Hospital, Keltech, Inc. and Roanoke City Sheriff's Dept.) APPLICANT SERVICES Clients eliqible for any EDWAA proqram are served based on timeliness of application, need for services and availability of resources. FDETC staff meet individually with clients to determine eligibility, assess service needs and develop employability development plans. 3. Clients are enrolled in FDETC service proqrams and/or referred to other supportive service agencies, as appropriate. 4 o FDETC staff work with clients throughout their enrollment in the program providing counseling and additional services as the need indicates and services are available. ATTACHMENT B Results of National Reserve Grant Survey FDETC conducted a survey of laid off employees from Gardner Denver and Dominion/First Union to gauge service needs and support for the grant application. Surveys were distributed during meetings with workers of both companies during which representatives from FDETC and the Virginia Employment Commission outlined available services and resources. FDETC received 433 survey responses, 91 from Gardner Denver, 342 from Dominion. The information obtained from the survey responses is as follows: Respondent's Residence 137 (32%) Roanoke City 150 (34%) Roanoke County 43 (10%) Salem 103 (24%) Other Training Needs · 377 indicated a need for additional traininq/education to make them more employable. · Job Search assistance activities most needed are: o361 - job leads/contacts o174 - interviewing techniques o145 - resume writing Personal Assistance Needs · 201 identified financial aid for education as a need. · 146 listed the need for assistance with medical care/health insurance. · 108 exhibited an interest in advice/instruction on financial budqetinq. · 105 expressed interest in information regarding startinq their own business. · 7--0 indicated an interest in movinq costs for relocation. Anticipated In-Kind Resources for National Reserve Grant Project Classroom space and assistance with financial oversiqht will be provided by the City of Roanoke. Office space for the Community Resource provided by Roanoke County in a convenient walking distance of the bus line). Center will be location (within Rotatinq staff and computer links to the statewide automated job service system (ALEX) will be provided by the Roanoke Office of the VEC. Additional resources will be solicited from the public and private sectors. EFFORTS TO TEMPER THE EFFECTS OF FUTURE LAYOFFS GOAL: To establish a mechanism for anticipating future economic development/labor market trends in order to design appropriate education and job training programs and to develop targeted marketing strategies directed towards growth industries. All available resources must be used for such an undertaking to be successful. WHO SHOULD BE INVOLVED o Roanoke Regional Partnership o Roanoke City Economic Development Office o Roanoke County Economic Development Office o City of Salem o Chamber(s) of Commerce o FDETC o VEC o Colleges/Universities, Community Colleges o Local school systems o Private Sector Business PLANNING PROCESS o Identify potential economic development/labor market growth areas (industrial, technological, service, etc.) that fit with those things that the Roanoke Valley has to offer. [This determination should take into consideration the needs of prospective businesses (existing, newly developing and those wishing to relocate), as well as the Roanoke Valley's "niche"]. o Develop a blue print for economic development and labor market growth for the short-term, as well as long range (i.e., developing ,,Roanoke Regional Workforce 2000" or "Roanoke Regional Workforce 2010"). [Short-term and long- range planning should incorporate information and input from the State Office of Economic Development, State VEC Economic Information Services Division, as well as the U. S. Departments of Labor and Commerce]. o Periodically assess local, state, regional, national and international commerce and labor market trends to: gauge economic development opportunities for attracting, expanding or maintaining local businesses prepare regional workforce for jobs both within and outside the local area [Western Virginia could become a regional training center - making vocational/ technological training one of the local "products"]. DEVELOPING A PLAN OF ACTION Use the information gathered during the planning process to: o Determine future vocational/technological training needs, based on current employer needs plus business/industry growth projections. [Determinations should take into account partner or "feeder" businesses {i.e. suppliers, customers, etc.), as well as primary businesses]. o Identify the types of businesses feasible to recruit, determine recruitment strategies and where to concentrate any resources available for business growth/expansion, lin order to make the most informed decisions, current economic development/business/labor market trends must be weighed along with previously obtained information]. o Develop linkages between local school systems and colleges/universities for the development and provision of vocational/technological training programs that meet identified employer needs. o Establish ties between private sector businesses and schools/colleges in the development of an apprenticeship system to provide a variety of specific skills training programs. This plan of action would promote the concept of education and training institutions providing and updating curricula that is "in-line" with the current and future labor market needs of all local employers. In addition, it would ensure that agencies which provide employment and training programs would be knowledgeable of all available resources. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #110-289-354 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31486-052493 establishing certain fees for the provision of certain emergency medical services by the City and/or Roanoke Emergency Medical Services, Inc., effective June 1, 1993. Resolution No. 31486- 052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, City Clerk MFP: sm Eno. pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. George C. Snead, Jr., Director, Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of May, 1993. No. 31486-052493. VIRGINIA, A RESOLUTION establishing certain fees for the provision of certain emergency medical services; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The schedule of fees due to the City for the below-listed emergency medical services provided by the City and/or Roanoke Emergency Medical Services, Inc., shall be as follows: Basic Life Support (BLS) Advanced Life Support (ALS) $11§.00 $190.00 2. The Fee Compendium of the City of Roanoke, maintained by the Director of Finance, shall be amended to include the foregoing new fees under the heading of Emergency Medical Services. 3. This Resolution shall be in full force and effect on and after June 1, 1993. ATTEST: City Clerk. MARY F~ PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-110-289-354 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31485-052493 amending and reordaining certain sections of the 1993-94 Generai Fund Appropriations, providing for appropriation of funds in connection with an increase in emergency medical services user fees, effective June 1, 1993, in order to maintain current emergency medical service levels and implementation of Emergency Medicai Services Advisory Committee recommendations. Ordinance No. 31485-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director, Public Safety Ms. Wanda B. Reed, Manager, Emergency Services Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31485-052493. 1993-94 General emergency. WHEREAS, Government of the exist. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: APPropriations Public Safety Emergency Medical Services (1-9) .................. Public Works Communications (10-11) ............................ Revenue $ 31,042,522 1,318,900 19,239,930 1,673,645 Charges for Services $ 4,135,889 Public Safety (12) ................................ 796,000 1) Regular Employee Salaries 2) Temporary Employee Wages 3) City Retirement 4) FICA 5) Hospitalization Insurance 6) Dental Insurance 7) Life Insurance 8) Training and Development (001-050-3521-1002) $ 19,057 (001-050-3521-1004) 53,838 (001-050-3521-1105) 2,382 (001-050-3521-1120) 5,577 (001-050-3521-1125) 1,665 (001-050-3521-1126) 72 (001-050-3521-1130) 166 (001-050-3521-2044) 7,000 9) REMS Operation and Maintenance (001-050-3521-3698) 10) Regular Employee Salaries (001-050-4130-1002 11) FICA (001-050-4130-1120 12) Emergency Medical Services (001-020-1234-0854 $ 23,243 13,934 1,066 128,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. Roanoke, Virginia May 24, 1993 Honorable Mayor and Member of City Council Roanoke, Virginia Subject: Emergency Medical User Fee - Request to Increase Rates I. BACK~ROUND July 1989, City Council authorized implementation of a third party billing program for emergency medical transports. Using this process, insurance companies only were billed. Rates were set at $100 for basic life support (BLS) and $130 for advanced life support (ALS). 1. Rates were calculated based on full cost of ser- vices, impact of inflation, and other cost in- creases associated with the delivery of emergency medical service. 2. Revenue qenerated for fiscal year 1989/90 was $215,569. July 1990, City Council authorized implementation of an emergency medical user fee for all patients transported to a medical facility. Patients were then responsible for the portion of the bill not covered by insurance. No change was made in user fee rates, even though the cost of providing this service had increased. 1. Revenue qenerated during fiscal year 1990/91 was $508,172. Fiscal year 1991/92, user fee rates remained constant. Again, the cost of emergency medical service increased by $10,260. 1. Revenue qenerated during fiscal year 1991-92 was $542,000. Revenue collected since implementation in 1989 and tho cost of providinq emerqency medical servic~ are outlined in Attachment "A". Roanoke Emergency Medical Services, REMS (volunteers) provide two facilities, 8 ambulances, medical supplies, gas and maintenance for ambulances, insurance coverage, uniform and equipment for volunteers and medical malprac- tice insurance for career and volunteer EMS personnel. Emergency Medical User Fee May 24, 1993 Page 2 II. CURRENT SITUATION EMS user fee rates are currently $100 for BLS and $130 for ALS. User fees charges are 14.5 percent below the level related to the full cost of providing service. 1991/92 1992/93 Cost of Service User Fee Charges User Fees Collected 1,106,755 951,520 542,000 1,182,235 1,015,200, 548,000* Collection rate for EMS user fee charges average 50-60 percent. This rate results from medicare and medicaid transport fee allowances set lower than the City EMS user fee, prohibiting total collections. The collection rate is also impacted by the large number of low income and transient population currently utilizing this service. * Projected charges and revenue at current rates Revenue projection for fiscal year 1992/93 is $548,000 while expenditures are projected to be $1,182,235. Demand for service increases 3 to 5 percent annually thereby increasing annual operational cost to maintain adopted levels of service. This increase is attributed to the increase in the low income and elderly resident population and the increase in dependent care (nursing homes) and medical (clinics) facilities in the City. Emerqency Medical Services budqet for fiscal year 1993/94 requires additional temporary wage funding for the following: Traininq/continuinq education leavm - Training leave for full-time employees to attend classes for maintaining and enhancing state required certifica- tions. OSHA Trainin~ - Training leave for EMS employees to attend State mandated OSHA classes. 24-hour shift coveraq~ based on a projected 3 to 5 percent annual increase in service demand. New OSHA requirements regardinq employees who come into contact with blood and other potentially infectious materials in the performance of their job duties necessi- tate the provision of additional funding for personal protective equipment, spare uniforms, vaccinations, annual training and lab work for employees suffering exposures. Emergency Medical User Fee May 24, 1993 Page 3 1993/94 budqet for REMS (volunteers) requires additional fundinq because REMS' operating cost has increased with the demand for EMS, placing a financial strain on this organization and its ability to maintain service. Comparisons with similar services in other jurisdiction~ indicate Roanoke's user fees are below state-wido averaqes as other EMS agencies charge for medical supplies, milage, and, in some cases, charge a "response fee" for non-transports and an increased fee for non- residents. Comparison of ambulance rates are outlined in Attachment "B". Emerqenc¥ Medical Services Advisory Committe~ (EMSAC) recommendations cannot be funded. See Attachment "C" for recommended enhancements. A committee is currently reviewing cost effective option~ for Fire/EMS service delivery in order to mitiqatn associated future cost. Recommended rate increases will, in no way, hinder the efforts to merge these services. III. ISSUES A. Service Level B. Insurance Allowances C. Citizen Cost D. Revenue IV. ALTERNATIVES A. Increase EMS user fees to maintain current EMS servicn levels and allow implementation of EMSAC recommendations. User fee rates are proposed are as follows: 2 o Current Proposed BLS $100 $115 ALS $130 $190 Service level will be maintained. Additional enhancements can be implemented to provide services based on growing demand. Enhancements are defined in supplemental budget package for fiscal year 1993/94 which are outlined in Attachment "C". Insurance allowances - Medicare payments are based on a pre-approved rate schedule. Localities must request an equity adjustment and show that rate in- creases are justified and are customary and reason- Emergency Medical User Fee May 24, 1993 Page 4 Be able. If an equity adjustment is allowed, an in- crease in revenue will not be realized until Janu- ary 1994. Medicare comprises approximately 60 percent of accounts processed. Citizen cost will nancial ability. below: vary based on insurance and fi- Cost to citizens are outlined a. Individuals with medical insurancm with no insurance supplement: Current Proposed Change BLS $14-20 $10-23 $3 * ALS $26 $26-38 $0-12, Cost per individual will vary depending on type of medical insurance and the transport fee allowances. b. Individuals without insurance with financial ability: Current Proposed Change BLS $100 $115 $15 ALS $130 $190 $60 Individuals without insurance that are finan- ciall¥ unable to Day - no cost. Revenue will be available to cover proposed en- hancements with user fee rates at a level related to full cost of providing this service. If a rate increase is approved by Medicare, additional reve- nue would be experienced during fiscal year 1994/- 95. Do not fund approved or proposed enhancements and do not offset operational cost of emerqencv medical services. Service level would not be maintained. Quality of care will decrease due to lack of training, over- time cost for fire and EMS (re-certification) would increase, and overall patient care would be compro- mised. 2. Insurance allowances would not be affected. 3. Citizen cost would not be an issue. Revenue would not be available to cover cost of enhancements and user fee rates would remain 14.5 percent below the level related to the full cost of providing service. Emergency Medical User Fee May 24, 1993 Page 5 V. RECOMMENDATION Increase emerqenc¥ medical user fees effective June 1, 1993 to $115 for BLS and $190 for ALS transports. Appropriate $128,000 to the Department of Emergency Medical Service's fiscal year 1993/94 budget for the purposes stated on Attachment "C". Respectfully submitted, W. Robert Herbert City Manager WRH/WBR/cw Attachments (3) cc: Director of Finance City Attorney Office of Management and Budget Director of Public Safety Manager of Emergency Services/EMS FEE/NCR.B1L DJo I.l.I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Od LU =IN I'] :::l=J I'1 NOFII~¥O N O/IDNI'It:IV QNO~HOII:I O-ItION SN~::J N J.~lOd~=lN 9~SHONA-I 'q,NONVOId 0 0 0 0 0 0 0 0 0 .13: LU 13_ UJ _iLIJ --._l ATTACHMENT BREAKDOWN OF CEMF NTS EMS Training Coordinator (including fringes) Funded as of October 1993 See page 2 of Attachment "C" for justification Emergency Medical Dispatcher (EMD) Training (One time cost) $24,800 * $15,000 * Training Program and shift coverage $57,957 OSHA Mandates Relative Infectious Disease $7,000 Roanoke Emergency Medical Services Supplement $ 8,243 offset budget reduction and $15,000 additional supplemental Total Enhancement Cost: $23r243 $128,000 * EMSAC recommendations These EMSAC recommendations will allow for a more cost effective and efficient use of existing City resources. EMS Training Coordinator will provide on-duty training for both EMS and fire department personnel reducing overtime costs for certification and recertification of EMS providers. Emergency Medical Dispatcher (EMD) Training will enable dispatchers to more effectively and efficiently dispatch EMS personnel and equipment, optimizing use of available resources. Attachment "C" Page 2 EMS TRAINING COORDINATOR JUSTIFICATION Fire Department EMS Traininq (OVERTIME COST) Timely, on-duty training to keep EMS certifications up-to-date reducing overtime cost Certification (EMT-A) per employee Recertification (EMT-A) $400 per employee ALS Training for Fire Fighters per employee COST SAVINGS 1,250.00 15,000.00/year 1,000.00 Roanoke Emerqency Medical Services Traininq Continuing Education Training ALS Training (Cardiac) (REMS) Volunteer retention Limit the need to hire more paramedics Department of Emerqency Medical Services In-house training of specialized classes 2,000.00/year Continuity of Training and Delivery of Care Consistencies in training, delivery of care and overall system operation would provide for effective and efficient utilization of city resources (Fire, city EMS and volunteers). Additionally, it would enhance the working relationships between the three components. Not measured C,TY O~ eOAaOK~, V^. CITY May 24, 1993 '93 HAY20 P2:19 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance Financial Report for April, 1993 Attached are the monthly financial statements for the period ending April 30, 1993. I would like to highlight the current status on several of the City's tax revenues. April 5 was the due date for the second installment of real estate taxes. As of April 30, we were within approximately $300,000 of collecting the 835,495,845 adopted revenue estimate. Minor collections will continue through the end of the fiscal year. It appears that collections will be right on target with the estimate. Sales tax collections are up 5.00% year-to-date compared to last fiscal year. Collections for the month of April compared to last April are up 8.92%. Year-to-date collections are slightly lagging the estimate by .77% with only two months remaining to close the gap. The personal property tax and second installment of business license receipts deadline of May 31 is rapidly approaching. Judging from the tax levies issued by the Commissioner of Revenue, collections are predicted to be very close to the revenue estimate. Honorable Mayor and Members of City Council Page 2 May 24, 1993 Utility tax collections are out performing the adopted estimate, but it appears that most of this favorable variance will be offset by poor performance of cigarette and transient room taxes. Other General Fund revenue collections are relatively on target with the adopted estimates. Expenditures are on target with budgeted appropriations. would be pleased to answer any questions Council may have. cting Director of Finance JDG/pac Attachment CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE AS OF APRIL 30, 1993 General Contingency: Balance July 1, 1992 Ord. No. Department 31100 Transfers 31107 Recreation CMT Human Resources CMT Municipal Auditing CMT Human Resources 31256 Director of Utilities and Operations CMT Building Inspection CMT Parks CMT J & D Relations Court Clerk CMT Director of Public Works 31372 Social Services CMT Treasurer Grant Local Match Youth Summit Uniforms for Conservation Corp. Quality Contro[ Review Juvenile Curfew Gas Franchise Study Housing Needs Assessment Excess Funds Storage Fees Municipal Buirding Space Study Foster Care Local Match Automated Mailing Services 317,779 1,800) 29,914) 4,500) 1,605) 4,000) 16,600) 2,000) 3,080 908) 5,000) 254,000) 292) 34O Ma)ntenance of Fixed Assets Contingency: Balance July 1, 1992 200,000 Ord. No. CMT Nondepartmental Purpose Fully Fund Fleet Maintenance Fleet Rental Budget 200~000) Supplemental Budgets ~ Employee Compensation 31244 Balance July 1, 1992 Department Nondepartmental Purpose Health Insurance 25,000 2ErO00) Total Contingency Balance 340 1 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money and Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Jul 1-Apr 30 Jul 1-Apr 30 Percentage 1991-92 1992-93 of Chanqe 36,510,065 ~ 37,787,034 3.50% 28,302,089 30,300,267 7.06% 420,064 480,740 14.44% 468,658 535,968 14.36% 570,701 679,162 19.00% 24,878,234 26,935,958 8.27% 18,903,799 19,868,351 5.10% 25,665 135,289 427.13% 2,395,684 1,758,010 ( 26.74%) 232,384 312,221 34.36% 1~278~721 1~091,731 { 14.62%} ~ 113,986~064 9119 881 731 5,17% Current Fiscal Year Revised Percent of Revenue Revenue E~tknate Estimates Received 53,308,845 70.88% 39,883,333 75.97% 623,250 91.88% 593,000 90.38% 827,662 82.06% 34,874,503 77.24% 25,457,260 78.05% 153,332 88.23% 2,542,042 69.04% 322,996 96.66% 1~493,881 73.09% $ 159.979;794 74.94~ 2 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES General Government Judicial Administration Public Safety Public Works Health and Welfare Perks, Recreation, and Cultural Community Development Education Debt Service Nondepartmental Total Year to Date for the Period Jul 1-Apr 30 Jul 1-Apr 30 Percentage Unencumbered Revised Budget 1991-92 1992-93 of Change Balance ADDroDrlations Oblluated $ 7,089,681 $ 7,256,578 2.35% $ 1,839,145 $ 9.095,723 79.78% 2,771,714 2,976,535 7.39% 537,303 3,513,838 84.71% 24,733,224 25,390,931 2.66% 4,523,750 29,914,681 84.88% 16,158,698 17,353,894 7.40% 3,191,029 20,544,923 84.47% 12,083,598 12,037,038 ( 0.39%) 2,780,812 14,817,850 81.23% 3,270,321 3,848,473 17.68% 554.488 4,402,961 87.41% 664,487 727,755 9.52% 206,454 934,209 77.90% 53,165,145 56,994,469 7.20% 13,391,339 70,385,808 80.97% 7,922,159 7,152,317 ( 9.72%) 7,152,317 100.00% 549~937 2~484~ 101 351.71% 3~ 109,973 5,594r074 44.41% $128 408 964 $136,222,09~1 6.08% $ 30r134,293 $ 166 356 384 81.89% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 1993 Expenditures Unexpended Outstanding Unencumbered Buduet TO Date Balance Encumbrances Balance General Government Education 11,735,656 Recreation 352,140 Streets and Bridges 8,183,760 Sanitation Projects 2,107,692 Traffic Engineering & Communications 1,389,028 Other Infrastructure Projects 8,831,066 Capital Improvement Reserve 5.168.687 Total $21,072,350 $ 7,205,515 $ 13,866,835 $ 763,457 $ 13,103,378 7,911,625 3,824,031 801,954 3,022,077 338,632 13,508 4,480 9,028 4,415,090 3,768,670 786,230 2,982,440 1,771,168 336,524 121,233 215,291 1,313,263 76,765 13,642 62,123 4,969,131 3,861,935 1,286,503 2,575,432 5,158.687 5.158.687 $58,830~379 $ 27,924,424 $ 30,905,955 $ 3,777~499 $ 27,128.456 4 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Sale of Land Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Miscellaneous Total Non-Operating Expenses Net Income 1993 $1,990,251 1,940,082 163,436 15,496 1,067,970 223,799 5,401,034 8O7,456 1,430,743 3O7,397 268,465 2,814,061 2,586,973 591,622 1,995,351 62,698 6,475 1,010 150 70,333 2,065,684 1,574 1,574 064 110 $1,365,278 1,617,100 107,866 14,245 1,137,934 275,235 4.517,658 745,8O3 1,189,166 342,892 248.303 2,526.164 1,991,494 595,331 1,396.163 106,040 4,600 4,000 114,040 1,510,803 5 WATER FUND APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Vehicular Equipment New Service, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants Expand Carvins Cove Plant FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Falling Creek Plant Rehabilitation Phase I Franklin Road Widening Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 35,711 217,435 290,788 3,280 1,276 178,676 12,103 1,236,199 9,007 1,424,202 1,084 692,669 40,859 803,665 621,418 16.000 5,584,372 3,399.568 $ 2 184 804 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net (Loss) 1993 3,675,000 711,582 187,490 593,990 64,437 65,657 21,783 5,319,939 1,230,947 3,343,113 4,574,060 745,879 800,003 (54,124) 48,776 13,495 62,271 8,147 28,976 28,976 {20,829) 1992 $ 3,647,720 497,686 159,667 605,999 45,514 77,316 19,657 5,053,559 1,159,905 3,391,831 4,551,736 501,823 806,048 (304,225) 86,572 87,069 173,641 (130,584) 41,727 41,727 7 SEWAGE TREATMENT FUND APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Vehicular Equipment Other Equipment Unidentified Construction FY86 Projects Design Roanoke Diesel Engine #6 Franklin Road Widening Peters Creek Flood Reduction Phase I Oakland Blvd Sanitary Sewer Replacement Sewershed I/I Project Design Phase I Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 11,867 17,172 53,664 60,697 821,476 35,938 56,300 27,325 27.973 1,112,412 878.252 $ 234~160 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Paying Agent Fees Interest Expense 1988 Revenue Bond Issue Total Non-Operating Expenses Net (Loss) 594,762 87,395 2,503,487 178,362 3,364,006 1,088,422 1,301,662 2,390,084 973,922 881,081 92,841 147,813 21,447 41,600 10,613 14,856 3,582 239,911 332,752 64,655 2,327 434,908 501,890 $ (169,138) 1992 877,920 89,203 2,131,974 104,246 3,203,343 953,292 1,226,257 2,179,549 1,023,794 894,066 129,728 218,096 36,279 62,305 11,815 1,115 329,610 459,338 71,694 2,304 512.623 $ (53.285} 9 ROANOKE REGIONAL AIRPORT COMMISSION APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Furniture and Equipment Vehicular Equipment Other Equipment Unidentified Construction Refurbish Buildings Paint and Repair Buildings Fire Fighting Vehicle General Aviation Development FAR Part 150 Noise Study Perimeter Road and Electric Projects Snowblower/AIP 11 Underground Storage Tank Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 24,805 22,688 4,776 27,600 40,178 2,400 2O6 374,498 144,593 801,223 3,356 25.218 1,471,541 749,022 NOTE: Some of these projects are continued from prior ,/ears with inception to date totals. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Expenses Before Depreciation Operating: Personal Services Fringe Benefits Contractual Services Internal Services Utilities and Communications Other Charges Rental and Leases Promotional Expenses: Personal Services Fringe Benefits Contractual Services Other Charges Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Operating Supplement From General Fund Interest on Investments Miscellaneous Total Non-Operating Income (Loss) Before Non-Operating Expenses 1992 354,755 $ 372,791 69,994 82,810 172,596 168,011 1,465 1,050 102,331 92,175 104,375 106.034 805,510 822.871 505,530 379,036 130,734 91,233 99,138 67,444 49,146 423,933 286,768 245,011 145,480 59,039 3,063 2,076 70,172 76,684 5,324 5,819 7,464 53,146 1,560) ( 2,327) 1,301,259 1,401,094 495,743) ( 578,223) 298,316 299,614 794,059) ( 877.837) 678,616 10,505 3,662 692.783 ( 101,276) ( 5.050 5.050 872,787) 11 CIVIC CENTER FUND APRIL 30, 1993 (CONTINUED) Less: Non-Operating Expenses Miscellaneous Total Non-Operating Expenses Net (Loss) ($ 101.276) 17.218 17.218 12 CIVIC CENTER FUND APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proie(:~; Vehicular Equipment Other Equipment Asbestos Abatement Acoustical Enclosure Removal Air Conditioning in Coliseum Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 10,513 62,330 233,835 118,800 17.635 443,113 233.835 $ 209.27~ NOTE: Some of these projects are continued from prior years with inception to date totals. 13 CITY OF ROANOKE TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Before Depreciation Operating Expenses Total Operating Expenses Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Transfer from General Fund Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Transfer to GRTC Fund Interest Expense Total Non-Operating Expenses Net (Loss) 1993 83,695 215,220 154,183 368,500 165,247 45,651 1.032,496 545,765 545,765 486,731 436,828 49.903 719,163 4,632 1,592 725.387 775,290 338,516 657.018 995,534 1992 198,118 154,568 375,250 110,473 48.818 887,227 385.879 385.~79 501,348 318,435 182,913 300,000 1,957 1.3QQ 303.257 486,170 300,000 200,984 500.984 $ {14f814! 14 CITY OF ROANOKE NURSING HOME FUND INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursement Total Operating Revenue Less: Operating Expenses Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Operating Supplement Total Non-Operating Income Net Income 1993 134,265 212,511 651,448 998.224 939,879 361.545 1.301.424 (303,200) 43.703 (346.903) 7,306 405,553 $ 65~956 15 NURSING HOME FUND APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Other Equipment Total Project Expenditures Year to Date Exnenditures $ 9.07~) $ 9.079 16 CITY OF ROANOKE HOTEL ROANOKE CONFERENCE CENTER FUND INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Income Contribution from Capital Fund Contribution from Virginia Tech Interest on Investments Total Non-Operating Income Net Income 1993 46,315 46,315 (46,315) 50,000 50,000 1,181 101,181 54,866 17 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1993 1993 Operating Revenue: Charges for Services $ 7.534,6~6 Total Operating Revenue 7,534.1~65 Less: Operating Expenses Before Depreciation Personal Services 3,797,269 Operating Expenses 1,749,176 Total Operating Expenses Before Depreciation 5,548,444 Operating Income Before Depreciation 1,988,221 Less: Depreciation 464,704 Operating Income 1,523,517 Add: Non-Operating Income Interest on Investments 92,651 Total Non-Operating Income 92,651 Net Income $ 1.616.168 19~}2 $ 6.159,856 6,159,865 3,601,224 1.655,OOO 903,631 510.355 393.27~ 149,567 149.567 18 INTERNAL SERVICE FUND APRIL 30, 1993 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Management Services - Furniture and Equipment Management Services - Other Equipment City Information Systems - Other Equipment City Information Systems - Library Automation Equipment Fleet Management - Furniture and Equipment Fleet Management - Vehicular Equipment Fleet Management - Other Equipment Utility Line Services - Vehicular Equipment Utility Line Services - Other Equipment Utility Line Services - Sewershed Study Total Year to Date Exoenditures 15,172 106,118 73,611 10,035 4,438 555,900 1,329 101,084 107,200 $1,104.179 19 C[1-Y OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 1993 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED APRIL 30, 1993. SEWAGE 1,771,049.88 943473.66 1,209,517.45 ~= ~;~ =: 1,689,450.40 AIRPORT 6,200,799.32 421 607.50 341,211.65 :: ~i~.~ 4,704,427.67 CIVIC CENTER 262,283.28 126 296.28 188,158.37 (,'508,660.20) INTERNAL SERVICE 4,148,353.12 514659.57 536,480.90 ~l:,,~i~ 3,763,647.07 TRANSPORTATION 112,122.53 117796.99 40,665.62 186,839.14 CAPITAL 17 135,691.47 61,450.65 883,098.03 :. ~~ 20 191,341.28 .URS,.G NO~,E 213,656.92 103,298.38 121,7~.14 ~:'. i~i~i~i 0.00 HOTEL&CONVENTION 64,598.78 160.42 120.88 i 0.00 PENSION 108,280.36 483,894.88 689,491.85 :i; ;, ~:: (39,263.18) FoETc 71,r~2.40 ~9~,1~4.01 1~0,405.~ ~,~ :~ ~i~ (lS0,317.10) GRANT PROGRAMS (472,5e5.20) 1,147,299.96 951,446.90 i ~~{ (982,099.43) PAYROLL (5.431.772.10) 10.381.278.19 11,126.291.95 ':~:~ ('6.267.887.60} CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILrrY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MO NTH ENDED APRIL 30, 1993 THAT SAID FOREGOING: CA..qH: CASH IN HAND CASH IN BANK INVF_S'TMENTG ACQUIRED FROM COMPETITIVE PROPOGALG: CERTIFICATE~ OF DEPOSIT CENTRAL FIDELITY BANK FIRST UNION OF VA SIGNET BANK STATE NON-ARBITRAGE PROGRAM (SNAP) TOTAl. DATE: MAY 12, 1993 UNITED STATES GECURmE$ $11,5oo,ooo.oo 1, oo,ooo.oo 20,500,000.00 38,188,387.~3 :~ :. ~~ ~ORb0N EiP~ fiOANOKE ClW TR~SURER 2O CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 10 MONTHS ENDING APRIL 30, 1993 Revenue City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1993 5,055,439 4,265,788 2,721,248 316,775 $ 12,359,250 1992 $ 4,455,697 4,268,211 7,009,176 207,908 15,940,992 Exoenses Pension Payments Commissions Active Service Death Benefit Expense From Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 5,660,324 412,643 19,939 283,561 129,096 6,505,563 $ 5,853,687 5,423,251 340,115 208,454 122,879 6.O94,699 21 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF APRIL 30, 1993 Assets Cash Investments: (market value - Due From Other Funds Other Assets Total Assets 1993 $153,418,751 1992 9140,014,324) 993 1992 2,605 9( 39,308) 133,842,964 73 18,000 $ 133.863,642 123,699,702 18,000 $ 123,678,394 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 571,961 $ 544,942 571,961 544,942 127,437,994 113,287,159 5.853,687 9,846,293 133,291.681 123,133.452 133.863,642 $ 123f678,394 22 MARY F, PARKER City Clerk, CMC/AAE CITY OF ROANOKi . OFFICE OF THE CITY CLERK 21:5 Church Avenue, S.W.. Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #60-184-301-361 Mr. James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31487-052493 amending and reordaining certain sections of the 1992-93 General Fund Appropriations, providing for the transfer of appropriations between certain departments to provide sufficient funds for internal services for the remainder of the fiscal year. Ordinance No. 31487-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o pc: Mr. W. Robert Herbert, City Manager Ms. Corinne B. Gott, Acting Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. William F. Clark, Director, Public Works Mr. Wiliiam L. Stuart, Manager, Streets and Traffic Mr. James A. McClung, Manager, Fleet and Solid Waste Management Mr. Barry L. Key, Manager, Office of Management and Budget 1992-93 emergency. WHEREAS, Government of the exist. Roanoke IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31487-052493. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1992-93 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund A ro iat'ons General Fund (1-86) ................................. 1) 2) 3) 4 5 6 7 8 9 City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems (001-001-1110-7005) (001-001-1120-7005) (001-002-1211-7005 (001-002-1212-7005 (001-002-8120-7005 (001-002-8123-7005 (001-003-1220-7005 (001-004-1231-7005 (001-004-1232-7005 $ 360 5,718 2,199 (17,577) ( 1,880) 712 3,376 (208,742) 108,416 $166,364,454 10) City Information Systems 11) City Information Systems 12) City Information Systems 13) City Information Systems 14) City Information Systems 15) City Information Systems 16 City Information Systems 17 City Information Systems 18 City Information Systems 19 City Information Systems 20 City Information Systems 21 City Information Systems 22) City Information Systems 23) City Information Systems 24) City Information Systems 25) City Information Systems 26) City Information Systems 27) City Information Systems 28) City Information Systems 29) City Information Systems 30) City Information Systems 31) City Information Systems 32) City Information Systems 33) City Information Systems 34) City Information Systems 35) City Information Systems (001-005-1240-7005) (001-010-1310-7005) (001-020-1234-7005) (001-022-1233-7005) (001-023-1235-7005) (001-024-3310-7005) (001-026-2210-7005) 001-028-2111-7005) 001-050-1237-7005) 001-050-1260-7005) 001-050-1261-7005) 001-050-1262-7005) '001-050-3114-7005) 001-050-3211-7005) (001-050-3520-7005) (001-050-3521-7005) (001-050-7110-7005) (001-052-1280-7005) (001-052-3410-7005) (001-052-4110-7005) (001-052-4130-7005) (001-052-4160-7005) (001-052-4210-7005) (001-052-4310-7005) (001-052-4330-7005) (001-052-8110-7005) $( 11,666) 496 19,792 26,255 ( 6,125) 44,464 5,255 ( 609) 533 168 ( 2,117) 1,080 (10,057) ( 12,064) ( 939) 13,519 60,651 8 33,558 1,171 ( 8,518) ( 633) 2,828 4,445 1,651 354 40) 41) 42 43' 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 6O 61 36) City Information Systems 37) City Information Systems 38) City Information Systems 39) City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance Fleet Maintenance (001-054-1270-7005) (001-054-3320-7005) (001-054-3350-7005) (001-054-3360-7005) (001-054-5210-7005) (001-054-5311-7005) (001-054-7310-7005) (001-054-8170-7005) (001-056-1250-7005) (001-072-2110-7005) 001-002-1211-7025) 001-002-8120-7025) 001-004-1232-7025) '001-024-2140-7025) 001-024-3310-7025) 001-050-1237-7025) 001-050-1261-7025) (001-050-1262-7025) (001-050-3111-7025) (001-050-3112-7025) (001-050-3113-7025) (001-050-3114-7025) (001-050-3115-7025) (001-050-3211-7025) (001-050-3212-7025) (001-050-3213-7025) $( 326) 636 360 360 816 (26,159) ( 32,977) 270 218 720 ( 2,000) ( 83) 2,373 5,117 ( 2,009) ( 1,869) ( 1,075) 1,116 ( 2,523) ( 1,670) 19,988 ( 4,734) ( 2,517) (10,729) 504 6,418 62) Fleet Maintenance 63) Fleet Maintenance 64) Fleet Maintenance 65) Fleet Maintenance 66 Fleet Maintenance 67~ Fleet Maintenance 68 Fleet Maintenance 69 Fleet Maintenance 70 Fleet Maintenance 71 Fleet Maintenance 72 Fleet Maintenance 73 Fleet Maintenance 74 Fleet Maintenance 75) Fleet Maintenance 76) Fleet Maintenance 77) Fleet Maintenance 78) Fleet Maintenance 79) Fleet Maintenance 80) Fleet Maintenance 81) Fleet Maintenance 82) Fleet Maintenance 83) Fleet Maintenance 84) Fleet Maintenance 85) Fleet Maintenance 86) Fleet Maintenance (001-050-3214-7025) (001-050-3520-7025) (001-050-3521-7025) (001-050-3530-7025) (001-050-4340-7025) (001-050-7110-7025) (001-050-1280-7025) (001-052-3410-7025) (001-052-4110-7025 (001-052-4130-7025 (001-052-4140-7025 001-052-4160-7025 001-052-4210-7025 001-052-4211-7025 001-052-4220-7025) 001-052-4310-7025) 001-052-4330-7025) (001-052-8110-7025) (001-054-3320-7025) (001-054-3350-7025) (001-054-3360-7025) (001-054-5110-7025) (001-054-5314-7025) (001-054-7310-7025) (001-056-1250-7025) $ 1,985 2,823 3,560 7,917 ( 16,149) ( 1,502) ( 52) 6,287 1,612 ( 140) 16,790 10,321 (46,734) 31,830 ( 3,147) 1,849 ( 11,203) ( 135) ( 1,355) 490 ( 2,631) ( 5,000) ( 1,663) ( 2,141) 81 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. May 24, 1993 '03 H/ti' 20 P1:42 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance Appropriations Transfer of Internal Service Fund Charges The City of Roanoke's Internal Service Fund accounts for certain services provided to departments of the General fund. The service providing departments within the Internal Service Fund recover their costs by charging the receiving departments. Budgeted funds for internal services are allocated in each fiscal year's budget throughoutthe various departments based on estimated usage. Usage usually varies from the original estimates. Each fiscal year at this time it is necessary to make appropriation transfers between several of the departments to provide sufficient funds for internal services for the remainder of the fiscal year. These transfers do not increase the original overall budget, only reailocates amounts between departments. The attached budget ordinance will accomplish the required transfers. It is recommended for your approval. JDG:pac Attachment MARY F, PARKER City Clerk. CMC/AA~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virgin/a 24011 Telephone: (703) 981-2541 SANDRA H. EAF~N Deputy City Clerk May 28, 1993 File #60-184 Mr. James D. Gvisso Acting Director of Finance Roanoke, Virginia Dear Mr. Gvisso: I am attaching copy of Ordinance No. 31488-052493 amending and reordaining certain sections of the 1992-93 General and Internal Service Funds Appropriations, in connection with personnel lapse transactions for fiscal year 1992-93. Ordinance No. 31488-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o pc: Mr. W. Robert Herbert, City Manager Ms. Corinne B. Gott, Acting Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31488-052493. AN ORDINANCE to amend and reordain certain sections of the 1992-93 General, and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1992-93 General, and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ro r'atio s City Clerk (1) ..... Office of Management and Budget (3) Salary Lapse (4) .................. City Attorney (5) .............. Director of Finance (6) ........ Billings & Collections (7) ..... Municipal Auditing (8) ....... Registrar (9) ................ City Treasurer (10) .......... Commissioner of Revenue (11 .. Real Estate Valuation (12).. Sheriff (13) ................. Jail (14) .................................... Commonwealth Attorney (15) .............. Clerk of Circuit Court (16) ............. Personnel Management (17) .............. Risk Management (18) ................... Police - Investigation (19) ............ Police - Patrol (20) ................... Police - Services (21) ...................... Police - Training (22) ....................... 282,918 457,957 307,919 527 390 1,565555 916 095 417 991 169 407 726 008 777 739 742 119 1,351 554 4,589 450 713 152 890 759 694,293 409,331 2,396,349 6,820,442 1,492,012 249,706 Fire - Administration (23) ....................... Fire - Technical Services (24) ................... Fire - Operations (25) ........................... Fire - Training & Safety (26) ..................... Emergency Services (27) ......................... Emergency Medical Services (28) ................. Animal Control (29) ............................ Parks Maintenance (30) ...................... Recreation (31) ............................ Street Maintenance (32) ................... Communications (33) ..................... Signals and Alarms (34) ................. Solid Waste Management (35) ............. Recycling (36) .......................... Custodial Services (37) ................. Engineering (38) ................. Building Maintenance (39)..i[[[[~[ ...... Director of Human Resources (40) ........ Juvenile Detention Home (41) ............ Outreach Detention (42) ................. Youth Haven (43) ............................ Crisis Intervention (44) ..................... Social Services - Administration (45) ............ Social Services - Income Maintenance (46) ........ Social Services - Services (47) ................... Social Services - Employment Services (48). Libraries (49) ............................. Community Education (50) ......................... $ 224,329 255,721 9,307,693 113,700 195,624 1,242,389 279,992 3,655,154 1,225,077 2,902,400 1,923,934 660,570 4,306,853 212,925 844,690 1,276,871 2,695,333 136,551 747,943 161,494 356,574 422,890 450,976 3,686,469 7,992,610 632,114 1,877,475 49,318 Internal Service Fund Appropriations Management Services (51) ...... Salary Lapse (52) ............. city Information Systems (53). Materials Control (54) ........ Fleet Maintenance (55) ........ Utility Line Services (56) .... 1) Regular Employee Salaries 2) Regular Employee Salaries 3) Regular Employee Salaries 4) Salary Lapse 5) Regular Employee Salaries 6) Regular Employee Salaries 7) Regular Employee Salaries (001-001-1120-1002) $ 6,465 (001-002-1211-1002) ( 8,179) (001-002-1212-1002) ( 5,960) (001-002-9410-1090) 682,915 (001-003-1220-1002) (12,340) (001-004-1231-1002) (35,884) (001-004-1232-1002) (21,537) 577,395 2,227,016 2,461,737 3,612,310 3,393,226 8) Regular Employee Salaries 9) Regular Employee Salaries 10) Regular Employee Salaries 11) Regular Employee Salaries 12) Regular Employee Salaries 13) Regular Employee Salaries 14) Regular Employee Salaries 15 Regular Employee Salaries 16 Regular Employee Salaries 17 Regular Employee Salaries 18 Regular Employee Salaries 19 Regular Employee Salaries 20 Regular Employee Salaries 21 Regular Employee Salaries 22 Regular Employee Salaries 23 Regular Employee Salaries 24) Regular Employee Salaries 25 Regular Employee Salaries Regular Employee Salaries Regular Employee Salarles Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries 26 27 28 29 30 31 32 33 34 001-005-1240-1002) 001-010-1310-1002) 001-020-1234-1002) 001-022-1233-1002) 001-023-1235-1002) 001-024-2140-1002) 001-024-3310-1002) 001-026-2210-1002) 001-028-2111-1002) 001-050-1261-1002) 001-050-1262-1002) 001-050-3112-1002) '001-050-3113-1002) '001-050-3114-1002) '001-050-3115-1002) ~001-050-3211-1002) 001-050-3212-1002) 001-050-3213-1002) 001-050-3214-1002) 001-050-3520-1002) 001-050-3521-1002 001-050-3530-1002 001-050-4340-1002 001-050-7110-1002 001-052-4110-1002 001-052-4130-1002 001-052-4160-1002 $ 3,654 1,897 662 2,546 ( 14,036) ( 2,981) 4,500) 20,689) 719 19,604 4,082 58,795) (105,011) (25,487) 451 ( 53,409) 2,708) 10,129 ( 8,644) ( 2,470) 56,508 16 (83,074) ( 43,290) ( 31,051) ( 15,849) ( 21,035) 35) Regular Employee Salaries 36) Regular Employee Salaries 37) Regular Employee Salaries 38) Regular Employee Salaries 39) Regular Employee Salaries 40) Regular Employee Salaries 41) Regular Employee Salaries 42 Regular Employee Salaries 43 Regular Employee Salaries 44 Regular Employee Salaries 45 Regular Employee Salaries 46 Regular Employee Salaries 47 Regular Employee Salaries 48 Regular Employee Salaries 49 Regular Employee Salaries 50 Regular Employee Salaries 51 Regular Employee Salaries 52 Salary Lapse 53 Regular Employee Salaries 54) Regular Employee Salaries 55) Regular Employee Salaries 56) Regular Employee Salaries 001-052-4210-1002) 001-052-4211-1002) 001-052-4220-1002) 001-052-4310-1002) 001-052-4330-1002) 001-054-1270-1002) (001-054-3320-1002) (001-054-3330-1002) 001-054-3350-1002) 001-054-3360-1002) 001-054-5311-1002) 001-054-5313-1002) 001-054-5314-1002) 001-054-5316-1002) 001-054-7310-1002) 001-054-8170-1002) 006-002-1617-1002) 006-002-9411-1090) (006-050-1601-1002) (006-050-1613-1002) (006-052-2641-1002) (006-056-2625-1002) $( 35,672) 11,890 ( 6,309) 3,403 ( 42,107) ( 4,281) 36,042 98 7,001 5,305 ( 8,208) (105,008) ( 47,735) (21,262) ( 6,976) 1,100 ( 4,549) 63,000 (31,801) ( 1,251) ( 4,366) (21,033) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CJTt' OF ROANOKE, VA. CITY May 24, 1993 '~:~ I~¥ 20 71:42 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D, Grisso, Acting Director of Finance Personnel Lapse The attached budget ordinance adjusts salary budgets as requested by the accompanying report from the City Manager's Office, (//Acting Director of Finance JDG/pac attachments Interdepartmental Communication Office of Nenagement and Budget DATE: TO: FROM: SUBJECT: May 20, 1993 James D. Grisso, Acting Director of Finance Barry L. Key, Manager, Management and.~dget~1)~ thru W. Robert Herbert, City Manager~ Final Personnel Lapse Report for Fiscal Year 1992-93 The following figures represent the status of personnel lapse for Fiscal Year 1992-93 as of May 20, 1993: GENERAL FUND: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Reduction First Quarter Revenue Adjustment Net First Quarter Reduction ($875,000) $241,801 (49,716) 192,085 Fourth Quarter Personnel Lapse Reduction $682,915 Fourth Quarter Revenue Adjustment (0) Net Second Quarter Reduction 682,915 Personnel Lapse Balance Remaining after Fourth Quarter $0 INTERNAL SERVICE FUND: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Reduction Fourth Quarter Personnel Lapse Reduction Personnel Lapse Balance Remaining after Fourth Quarter ($100,000) 37,000 63,000 $0 A spreadsheet which details departmental personnel lapse transactions is attached. This completes personnel lapse transactions for Fiscal Year 1992-93. Attachment 20-May-g3 City of Roanoke - Salary Lapse Calculation - October 1, 1992 thru June 30, 1993 ~ENE IAL FUND 001- 001-1110' 14,30, 14,309 0 0 001- 001-1120' 21,917 24,582 3,800 C (6,465 6,465 001- 002-1211 * 50,17, 48.000 5,179 (8,179) 001- ooa- 1212 * 35,570 28,822 788 J 5,980 (5,00C 001- 002- ~120 * 31,123 31.12, 0 0 001- 003-1220' 57,152 54.812 12.340 (12.340 001 - 004- 1251 * 120,534 84.758 35,884 (35,854 001- 004- 232 * 80.193 67,655 21,537 (21,537 001- 005- 240* 27.OO4 30,718 (3.654~ 3,554 001- 010- 310' 9,949 10.248 1,600 C (1.897'~ ; 1,807 001- 020- 234* 55,855 55.518 (5621 562 001- 022- 233* 63,240 55,785 (2,$4E 2,54~ 001 023- 235* 89.576 75,540 14.036 (14,038 001- 023- 1235' 0 0 0 001- 024-2140' 151,821 148,940 2.981 (2,981 001- 024-3310' 506,484 457,934 48,560 (4,500 001 - 026 - 2210 * 104.199 53,510 20,689 (20.089 001- 028-2111 * 87.361 88,0~0 (719) 719 001 - 050- 1237 * 22.846 22,846 0 0 001- 050- 1260' 14,120 14,120 0 0 001- 050- 1261 * 63,148 47,648 35,105 B (lg,504 lg,504 001- 050-1252' 27,~55 15,738 10,OO0 H (4,08~ 4,082 001 - 050- 3111 * 23,057 23,057 0 0 001- 050-3112. 313,743 254,948 (58,7851 001- 050-3113. 827,271 722,260 105,011 (105,01~ 001- 050- )115' 17,689 18,140 (451 451 001- 050- 3211 * 82,047 14,938 13.700 H 53.409 (53,409~ 001 - 050- )212 * 30,280 27,572 2.708 (2,708] 001- 050-)213' 1.015,661 1,006,790 19,C00 G (10,129 10,129 001- 050-3214' 20,348 11,704 8,644 (8,644 001 - 050- 3520 * 15,596 14,126 2.470 (2,470) 001 - 050- 3521 * 79,135 86.216 49,427 F (56,508 56,508 001- 050- 3530' 23,730 23,746 (16 16 001- 050-1340' 345.018 242,944 19.OO0 E 83,074 (83,074) 001- 050- ;110' , 119,684 66.394 10,000 C 43.290 (43,290) 001- 052-1280' 13,632 13.630 0 0 001 - 052- ~410 * 63,751 63,751 0 0 001- 052- II10' 198,667 167,61~ 31,051 (31,051 001- 052- H30 * 159,475 143,02~ 15.849 (15,84, 001- 052-H40' 0 0 0 0 001- 052- ~160' 63,243 42,208 21,035 (21,035 001 - 052- ~210 * 309.702 242,646 31,384 D 35,672 (35,672 001- 052-~211 * 4.9OO 14,826 2.000 C (11.89( 11,890 001 - 052- ~220 * 83,295 74,488 2.500 C 6,309 (6,00~ 001- 052- ~310' 121,173 124,576 (3,403] 3,40~ 001- 052- ~330' 180.589 138,482 42.107 (42,107 001 052- ~110' 37.976 37,976 0 0 001 054 - 1270 * 16,935 12.654 4.281 (4,281 001- 054-2180' 8,260 8.260 0 0 P&ge 20-M&y-93 City of Roanoke - Sal&ry Lapse Calculation - October 1,1992 thru June 30, 1993 DEPAI ~ ...... ADJUSTMENT ~, 4/30193 THRU 61,~0 COMMFFTMENTS 86,042 ~M~ 73.748 07.024 42.765 A (36.042~ 001- 054-3330* 17.468 17.566 001 - 054- 3350 * 33.821 33.322 7.000 A (7.001 ~ __ 31.748 6.454 A (5.305 5.305 02.897 __ (8.208' 001- 054-3360* 49.736 37.328 4.200__ C 8.208 001- 054' i313' __385.194 277.586 ---- (47.735 262.704 5.1~_~_ C 47.735 001 - 054- i314 * ~315.539 ~ ~ 400 C 21.262 (21.262 001- 054- i316' __ __63.578__ 41.916 0 ---- ~ -- (6.g76) 001- 054- 317' __ 0 __ 0 6.976_ -- 001- 054- 310' 161.242 154.266 ~-------- (1.100 1.100 001- 056-1250' ~14,654 14,35~4 ~ 0 0 001- 072- t10' lg.926 19.926 NTER r4AL SERVICE FUND ---- ~-- ---- ~-- (31,801) ~ ~ ~ ---- _ 135.682 60.024 _ (1,251} 006- 050-1601 * ~ ~195.706 2.362 006- 050- 613' 12.508 10.14~5 ____~ (4.5491 006- 056- 625*__ 282.153 232.454 10.000 C 39,699 __ (21,033: (4,3~6 006- 052- 2641 * 143,205 134.g64 8.241 B =unding in Temporary Wa~ e_ ~ocou~nt to cover satary for Nurse's s i~cretary and Svc Exo ~llence Pgn' -- ~ =unding for Sho~lt in Tar ~p ,rar_y and Over;ir ,e Wage Accounts ~:undingtocoverexpande~ ,cyclingrooles, idtofund~addition; holidays ~ -- ~ Shortage in Overtime Acco unl due to weekend holid&y operations~ Making Strides Agai st Cancer 'rogram. and oft er sp, ,ciat events. F .apse funding to be provic ed o cover progr&n changes, as agree ~ upon by OMB G Funding to cover shortfall i C ~T account for Fi , EMT Training H Funding for temporary wa~gg ~s [o cover vacant ~ ecret&rial~posltions ~ -- Funding for car allowance t ~r ~ew &uditor ____ J :unding for Budget/Manag ~_n ant Analyst tem~ orary w=ges ~__ .... --- Page MARY F, PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDIO, H. EAKIN Deputy City Clerk May 28, 1993 File #24-51-169 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31467-052493 amending Section 36.1-108, Special exception uses, by the addition of new subsection (15), of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to permit medical clinics within the RM-1 District. Ordinance No. 31467-052493 was adopted by the Council of the City of Roanoke on first reading on Monday, May 17, 1993, also adopted by the Council on second reading on Monday, May 24, 1993, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Saiem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Mr. W. Robert Herbert May 28, 1993 Page 2 pc: The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District ~ourt The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldweli, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. Willard N. Claytor, Director of Real Estate Valuation Ms. Clayne M. Calhoun, Law Librarian Mr. Bobby D. Casey, Office of the Magistrate MI'. Wiliiam F. Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief, Community Planning Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125, Roanoke, Virginia 24038 Dr. Guy B. Merritt, 2001 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. Charles Lo Schoonover, 1215 Amherst Street, So W., Roanoke, Virginia 24015 Ms. Jane E. Moses, 2005 Memorial Avenue, S. Wo, Roanoke, Virginia 24015 Virginia Heights Elementary School, 1210 Amherst Street, S. W., Roanoke, Virginia 24015 Mr. Sam Golden, et al, c/o Moore and Company, 813 Franklin Road, S. W., Suite 103, Roanoke, Virginia 24016 Trustees of Virginia Heights Baptist Church, 2014 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Robert Lo Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of May, 1993. No. 31467-052493. AN ORDINANCE amending §36.1-108, Special the addition of new subsection (15), of Chapter 36.1, the Code of the City of Roanoke (1979), as amended, medical clinics within the RM-1 District. exception uses, by Zoning, of to permit BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.1-108, 36.1, Zoning, of the Code amended, be, and is hereby, provide as follows: Sec. 36.1-108. Special exception uses, of Chapter of the City of Roanoke (1979), as amended and reordained to read and Special exception uses. The following uses may be permitted in the RM-1 district by special exception granted by the board of zoning appeals subject to the requirements of this section: (15) Medical offices in an existing structure, provided that the use is located no closer than 1,500 feet to another medical office in a residential zone. ATTEST: City Clerk. '93 I~,qY 14 Pt',~ :25 Danville Office (703) 983-7653 May 10, 1993 Mr. Charles A. Price, Jr. Chairman Roanoke City Planning Commission Room 355, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 In re: Petition of Dr. Guy B. Merritt for Zoning Ordinance Amendment Dear Mr. Price: We filed on behalf of Dr. Merritt on February 10, 1993 a petition to amend the City Zoning Ordinance to permit medical offices as special exception uses in the RM-1 and RM-2 residential multi-family zoning districts. Dr. Merritt's property is located in an RM-1 district, and the amendment of Section 36.1-108 of the City Code covering the RM-1 district has been approved by the Planning Commission and will be considered by City Council on May 17, 1993. However, the amendment for Section 36.1-127 of the City Code, covering the RM-2 district, has been the subject of objections and was considered separately by the Planning Co~unission and recommended for disapproval. Since the amendment to the RM-2 district regulations has not received the support of the Planning Commission and is in fact not material to Dr. Merritt, we hereby request that the portion of Dr. Merritt's petition requesting amendment of Section 36.1- 127 of the City Code be withdrawn, but that the port~on 9~.~be ? M#159516 RECEIVED UAY 1 I r. ' .... r. ROANOKE OFFICE ur C~mMUNITY PLANNING Page 2 May 10, 1993 petition requesting amendment of Section 36.1-108 continue as scheduled for consideration by City Council on May 17. Please let me know if you have any questions. Yours truly, WOODS, ROGERS & HAZLEGROVE Danlel F. ~'. DFLJr:gfw cc: Dr. Guy B. Merritt M#159516 '93 APR 30 P3:25 Roanoke City Planning Commission May 17, 1993 The Honorable David A.Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Proposed amendment of the following sections of Chapter 36.1, Zoning, of the Code of the City of Roanoke, 1979, as amended: Section 36.1-108. I. Backaround: Purpose of the proposed ordinance amendment is to provide for medical offices, in an existing structure, as a special exception use in the RM-1, Residential Multifamily, Low Density District. Petition to amend the ordinance was filed by Daniel F. Layman, Jr., attorney, representing Dr. and Mrs. Guy Merritt, on February 10, 1993. Ce First amended netition to amend the ordinance was filed on March 24, 1993. The following amendment was proposed by the petitioner: Amend Section 36.1-108 (Special exception uses in the RM-1 District), by adding new subsection (15) as follows: (15) Medical offices in an existing structure, provided that the use is located no closer than 1,500 feet to another medical office in a residential zone. Ordinance amendment Dromosal is the result of a rezoning request filed by Dr. and Mrs. Merritt which was vehemently opposed by the Greater Raleigh Court Civic League and was recommended by both the Planning staff and Roanoke city Planning Commission for denial. Purpose of original rezoning request was to place a "legal nonconforming" dental office into a conforming zoning district classification. City Council public hearinq to consider the rezoning request was held on Monday, February 8, 1993. Mr. Daniel Layman, attorney, appeared before the Council representing the petitioners, Dr. and Mrs. Guy Merritt. Rocm 355 Municipal Building 215 Churd~ Avenue, S~V F~:)onol,,e, Virginia 24011 (703) 981 2344 Page 2 Mr. Richard Rife, neighborhood resident and local businessman, and Mr. Jonathan Hartley, neighborhood resident, appeared before Council in opposition to the rezoning request. Both spoke in regard to the continuance of the dental practice as a "legal, nonconforming use" as provided for through the zoning ordinance and the City Board of Zoning Appeals to meet and address the immediate needs of Dr. Merritt. Ms. Beth Brooks, member of the Greater Raleigh Court Civic League, appeared before City Council in opposition to the rezoning request and reviewed the physical limitations of the property. Mr. Robert Turcotte, president of the Greater Raleigh Court Civic League, appeared before City Council to speak on behalf of the neighborhood organization in opposition to the rezoning request. Mr. Turcotte explained to Council that the neighborhood concern was that the rezoning of this property to commercial would set a precedent for other commercial rezonings in that block. Considerable discussion took place among Council members Musser and McCadden, attorney Dan Layman, and neighborhood spokesperson, Robert Turcotte as to the purpose of the rezoning request, change of a legal, nonconforming use (property) as far as ownership, modern day operations of a dental practice and the nature of this level of controversy. A motion was made by Mr. McCadden to table the request and refer it back to the staff, petitioner, and neighborhood to mutually work out a compromise prior to going back to the Planning Commission for reconsideration. The motion was seconded by Mr. Musser and the vote was unanimous (Mr. Harvey abstained from voting on the matter). II. Current Situation: An informal meeting was held on Wednesday, February 10, 1993, to discuss a proposed solution to the rezoning controversy. Mr. Layman stated that one possible solution would be an ordinance text amendment that would: (1) leave the zoning of the property as it is (residential); and (2) as proposed, would take the property out of a "legal, nonconforming status" and make it a conforming use in the existing residential district. He then reviewed the text of the proposed ordinance amendment with the group for their input or comments. All present stated that they could support the text amendment in lieu of the rezoning request. Mr. Turcotte informed Mr. Layman that he would put their support in writing to him to that effect, if desired. Ordinance and Names Subcommittee held a meeting with the city's Planning staff and Assistant City Attorney on March 5, 1993, to discuss and evaluate the proposed text amendment. The results of the review and comments are reflected in the First amended petition filed on March 24, 1993, which reads as follows: Page 3 Amend Section 36.1-108 (Special exception uses in the RM-1 District), by adding new subsection (15) as follows: (15) Medical offices in an existing structure, provided that the use is located no closer than 1,500 feet to another medical office in a residential zone. CJ Planning Commission public hearing was held on Wednesday, April 7, 1993. Ms. Evelyn Dorsey presented the proposed text amendment and summarized the course of events which led to the amendment as presented. Mr. Layman, attorney for Dr. and Mrs. Guy Merritt, appeared before the Commission on behalf of the petitioners and stated that he was available for any questions that the Commission may have pertaining to the amendment as presented. No one from the audience appeared before the Commission to speak in favor or in opposition to the request. III. Alternatives: City Council approve the proposed ordinance text amendment as presented. Petitioner, Dr. and Mrs. Merritt, would be able to file an application to the City's Board of Zoning Appeals for a special exception to provide for the dental office in the existing residential district; if approved, rezoning request for the subject property would be withdrawn. Approval of a special exception would remove the property from a "legal, nonconforming" status and place it in a conforming zoning classification; expansion of a business would be provided for and the sale or transfer of the existing dental clinic/office could easily be accommodated. Other similar "legal, nonconforming" uses throughout the community could be adequately addressed in lieu of requests to rezone the subject properties. City Council deny the proposed ordinance text amendment as presented. Controversial (tabled) rezoning petition for subject property would continue through the public hearing process by City Council. Subject property would remain in a "legal, nonconforming" status; existing dental practice can continue operation as is (with some limited modifications and/or expansion of support staff) or application can be made to the City's Board of Zoning Appeals to request a change from one nonconforming use to another nonconforming use. Page 4 Other similar "legal, nonconforming" use throughout the community would be subject to rezoning requests in order to facilitate the expansion or redevelopment of the nonconforming use. IV. Recommendation: The Planning Commission, by a vote of 7-0, recommended approval of the proposed ordinance text amendment as written, finding that the proposed amendment would facilitate the change of a number of existing "legal, nonconforming" support service uses and facilities throughout the residential community into a conforming zoning land use status. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:EDD:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Attorney for the Petitioner ROANOKE TI~ES & Ar) NUMBER - 42825480 PUBLIS~ER'S F~_F: - DANIEL F LAYMAN 10 S JEFFERSON ST SUITE 1409 PO B[JX 14125 ROANO~ V~ 24035 BY 17 9:09 STAT~ OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUi~LICATION I, ITHE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIHES g WORLD-NEWS, A DAILY NEWSPAPER PUBLtS~4bD IN ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUdLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 04/30/93 MORNIN~ 05/07/93 MORNING WITNESS, THIS ].2TH DAY OF MAY 1993 _ __ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of §15.1-431, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, May 10, 1993, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an amendment and revision to Chapter 36.1, Zoninq, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following section of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1950), as amended: S36.1-108, such amendment and addition shall permit a special exception use in the RM-1 District to allow medical offices in an existing structure upon certain terms and conditions. A copy of said proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal Building. Questions about the content of the proposed regulation should be directed to the Office of Community Planning, 981-2344. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 21st day of April , 1993. Mary F. Parker, City Clerk. Please publish in full twice, once on L - _.m3~ and once on Friday, April 30, 1993, in the Roanoke Times and World-News. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Mr. Daniel F. Layman, Jr., Attorney Woods, Rogers and Hazlegrove P. O. Box 14125 Roanoke, Virginia 24038 NOTICE OF PUBLIC HEARI~¥ 'BEFORE THE ROANOKE CITY PLANNING COMMISSION '93 ~PR16 P2:44 TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will bold a public hearing on Wednesday, May 5, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Guy B. Merritt, represented by Daniel F. Layman, Jr., attorney, that Section 36.1-127, Zoning, be amended by the addition of a subsection reading, "(11) Medical offices in an existing structure provided that the use is located no closer than 1,500 feet to another medical office in a residential zone." A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. John R. Marlles, Agent Roanoke City Planning Commission Please run in newspaper on Tuesday, April 20, 1993 and Tuesday, April 27, 1993. Please bill and send affidavit of publication to: Office of Community Planning Room 355, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. City Clerk~ CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk May 5, 1993 File #51 Mr. Daniel F. Layman, Jr., Attorney Woods, Rogers and Hazlegrove P. O. Box 14125 Roanoke, Virginia 24038 Dear Mr. Layman: Pursuant to motion adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 3, 1993, a public hearing will be held on Monday, May 17, 1993 at 2:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., in order to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, which proposed amendment would amend Section 36.1-108, such amendment and addition shall permit a special exception use in the RM-1, Residential Multi-family, Low Density District, to allow medical offices in an existing structure, upon certain terms and conditions. For your information, I am enclosing copy of a notice of the public hearing and an ordinance providing for the proposed amendment, which notice and ordinance were prepared by the City Attorney's Office. Please review the documents and if you have questions, you may contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-2431. I am also enclosing copy of the City Planning Commission report with regard to the proposed amendment. Questions with regard to the City Planning Commission report should be directed to Mr. John R. Marlles, Chief of Community Planning, at 981~2344. Sincerely, City Clerk MFP: sm Eric. Mr. Daniel F. Layman, Jr., Attorney May 5, 1993 Page 2 pc: Dr. Guy B. Merritt, 2001 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. Charles L. Schoonover, 1215 Amherst Street, S. W., Roanoke, Virginia 24015 Ms. Jane E. Moses, 2005 Memorial Avenue, S. W., Roanoke, Virginia 24015 Virginia Heights Elementary School, 1210 Amherst Street, S. W., Roanoke, Virginia 24015 Mr. Sam Golden, et al, c/o Moore and Company, 813 Franklin Road, S. W., Suite 103, Roanoke, Virginia 24016 Trustees of Virginia Heights Baptist Church, 2014 Memorial Avenue, S. W., Roanoke, Virginia 24015 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,4011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk May 5, 1993 File #51 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to motion adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 3, 1993, a public hearing will be held on Monday, May 17, 1993 at 2:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., in order to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, which proposed amendment would amend Section 36.1-108, such amendment and addition shall permit a special exception use in the RM-1, Residential Multi-family, Low Density District, to allow medical offices in an existing structure, upon certain terms and conditions. For your information, I am enclosing copy of the City Planning Commission report with regard to the proposed amendment. If you desire additional information prior to the public hearing, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. The Honorable Mayor and Members of the Roanoke City Council May 5, 1993 Page 2 pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of §15.1-431, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, May 17, 1993, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an amendment and revision to Chapter 36.1, Zoninq, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following section of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1950), as amended: §36.1-108, such amendment and addition shall permit a special exception use in the RM-1 District to allow medical offices in an existing structure upon certain terms and conditions. A copy of said proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal Building. Questions about the content of the proposed regulation should be directed to the Office of Community Planning, 981-2344. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 28th day of April , 1993. Mary F. Parker, City Clerk. Please publish in full twice, once on Friday, April 30, 1993, and once on Friday, May 7, 1993, in the Roanoke Times and World-News. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Daniel F. Layman, Jr., Attorney Woods, Rogers and Hazlegrove P. O. Box 14125 Roanoke, Virginia 24038 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, April 7, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Guy B. Merritt, represented by Daniel F. Layman, Jr., attorney, that Section 36.1-108, Zoning, be amended, by the addition of a subsection reading, "(15) Medical offices in an existing structure, provided that the use is located no closer than 1,500 feet to another medical office in a residential zone."; and that Section 36.1-127, Zoning, be amended by the addition of a subsection reading, "(11) Medical offices in an existing structure provided that the use is located no more than 1,500 feet to another medical office in a residential zone." A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the mat~er. John R. Marlles, Agent Roanoke City Planning Commission Please run in newspaper on Tuesday, March 23, 1993 and Tuesday, March 30, 1993. Please bill and send affidavit of publication to: Office of Community Planning Room 355, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F, PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 23, 1993 File #51 Mr. Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Daniel F. Layman, Jr., Attorney, representing Guy B. Merritt requesting that Sections 36.1-108 and 36.1- 127, of the Code of the City of Roanoke (1979), as amended, be. amended, to authorize a medical office as a special exception use in the RM-1, Resldential Multi- family, Low Density District, and RM-2, Residential Multi-family, Medium Density District. Sincerely, 7/~~ Mary F. Parker, CMC/AAE ' City Clerk MFP: sw r/merritt Enc. pc: The Honorable Mayor and Members of the Roanoke City Council Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegvove, P. O. Box 14125, Roanoke, Virginia 24038 Dr. Guy B. Mer~itt, 2001 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. John R. Marlles, Agent, City Planning Commission Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator Mr. Steven J. Talevi, Assistant City Attorney VIRGINIA: IN RE: '93 M , 24 7:57 IN THE COUNCIL OF THE CITY OF ROANOKE AMENDMENT OF SECTIONS 36.1-108 and 36.1-127 OF THE CODE OF THE CITY OF ROANOKE (1979), AS AMENDED, "SPECIAL EXCEPTION USES" in the RM-1 and RM-2 DISTRICTS, RESPECTIVELY -- FIRST AMENDED PETITION TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE (1) Petitioner Guy B. Merritt owns a lot in the City of Roanoke located at 2001 Memorial Avenue, S.W. (corner of Memorial Avenue and Amherst Street, S.W.), identified by Official Tax No. 1431325. This lot is currently zoned RM-1, Residential Multifamily, Low Density District. (2) Petitioner presently conducts a dental practice on this lot as a nonconforming use and has done so for some 35 years. Petitioner wishes to bring his use into conformity with the applicable zoning district regulations but to do so by means other than a rezoning of the lot, to which ~he Greater Raleigh Court civic League is vehemently opposed. (3) If a dental office were permitted as a special exception use in the RM-1 district, Petitioner could apply to the City's Board of Zoning Appeals for a special exception use permit for his property. The zoning classification of the lot would remain RM-1, but if his application for special exception were M$145855 approved, Petitioner would no longer face the problems posed by the nonconforming use designation. (4) Petitioner believes that medical offices would be no more intrusive in multifamily residential neighborhoods than some of the special exception uses already provided for in those areas, such as halfway houses and congregate homes, counseling facilities, day care centers, libraries, museums, art galleries and community centers. In addition, the concept of the neighborhood doctor or dentist renders such offices particularly viable in the more densely populated and compact multifamily residential areas of the City. Thus this change is potentially advantageous not only to Petitioner and his community but to other multifamily neighborhoods as well. (5) To insure compatibility with these residential neighborhoods in those situations determined appropriate by the Board of Zoning Appeals, Petitioner proposes that only medical offices conducted in an existing structure be allowed as special exception uses. (6) Accordingly, Petitioner requests that the Code of the City of Roanoke be amended as follows: (a) Section 36.1-108, by adding new subsection (15) as follows: (15) Medical offices in an existing structure, provided that the use is located no closer than 1500 feet to another medical office in a residential zone. M9145855 2 (b) Section 36.1-127, by adding new subsection (11) as follows: (11) Medical offices in an existing structure, provided that the use is located no closer than 1500 feet to another medical office in a residential zone. Respectfully submitted this 17th day of March, 1993. GUY B. MERRITT Of Counsel Daniel F. Layman, Jr. Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038 (703)983-7653 'Counsel for Petitioner M$145855 3 MARY F. PARKF~ City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (?03) 981-2.541 SANDRA H. F, AKIN Deputy City Clerk February 18, 1993 File #51 Mr. Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Daniel F. Layman, Jr., Attorney, representing Guy B. Merritt requesting that Sections 36.1-108, 36.1-127 and 36.1- 146, of the Code of the City of Roanoke (1979), as amended, be amended, to allow a medical clinic as a special exception use in the RM-1, Residential Multi-family, Low Density District, the RM-2, Residential Multi-family, Medium Density District, and the RM-3 and RM-4, Residential Multi-family, High Density Districts, respectively. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sw r/merritt Eno. pc: Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125, Roanoke, Virginia 24038 Dr. Guy B. Merritt, 2001 Memorial Avenue, S. W., Roanoke, Virginia 24015 The Honorable Mayor and Members of the Roanoke City Council Mr. John R. Marlles, Agent, City Planning Commission Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator Mr. Steven J. Talevi, Assistant City Attorney VIRGINIA: IN RE: RECE ~:-i , .~- '93 FEB l0 pzl:O6 IN THE COUNCIL OF THE CITY OF ROANOKE AMENDMENT OF SECTIONS 36.1-108, 36.1-127 and 36.1-146 OF THE CODE OF THE CITY OF ROANOKE (1979), AS AMENDED, "SPECIAL EXCEPTION USES" in the RM-1, RM-2, and RM-3 and -4 DISTRICTS, RESPECTIVELY TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE (1) Petitioner Guy B. Merritt owns a lot in the City of Roanoke located at 2001 Memorial Avenue, S.W. (corner of Memorial Avenue and Amherst Street, S.W.), identified by Official Tax No. 1431325. This lot is currently zoned RM-1, Residential Multifamily, Low Density District. (2) Petitioner presently conducts a dental practice on this lot as a nonconforming use and has done so for some 35 years. Petitioner wishes to bring his use into conformity with the applicable zoning district regulations but to do so by means other than a rezoning of the lot, to which the Greater Raleigh Court Civic League is vehemently opposed. (3) If a dental clinic were permitted as a special exception use in the RM-1 district, Petitioner could apply to the City's Board of Zoning Appeals for a special exception use permit for his property. The zoning classification of the lot would remain RM-1, but if his application for special exception were M#145855 approved, Petitioner would no longer face the problems posed by the nonconforming use designation. (4) Petitioner believes that medical clinics (with a size restriction as hereinafter proposed) would be no more intrusive in multifamily residential neighborhoods than some of the special exception uses already provided for in those areas, such as halfway houses and congregate homes, counseling facilities, day care centers, libraries, museums, art galleries and community centers. In addition, the concept of the neighborhood doctor or dentist renders such offices particularly viable in the more densely populated and compact multifamily residential areas of the City. Thus this change is potentially advantageous not only to Petitioner and his community but to other multifamily neighborhoods as well. (5) To insure compatibility with these residential neighborhoods in those situations determined appropriate by the Board of Zoning Appeals, Petitioner proposes that the size of any medical clinic be limited to one (1) physician or dentist for each 2500 square feet of area of the lot on which the office is situated. (6) Accordingly, Petitioner requests that the Code of the City of Roanoke be amended as follows: (a) follows: Section 36.1-108, by adding new subsection (15) as (15) Medical clinics, provided that treatment is offered by no more than one (1) licensed physician or M~145855 2 (b) follows: (c) follows: dentist (not including licensed and unlicensed non- physician support staff) for each twenty-five hundred (2500) square feet of area of the lot on which the clinic is situated. Section 36.1-127, by adding new subsection (11) as (11) Medical clinics, provided that treatment is offered by no more than one (1) licensed physician or dentist (not including licensed and unlicensed non- physician support staff) for each twenty-five hundred (2500) square feet of area of the lot on which the clinic is situated. Section 36.1-146, by adding new subsection (8) as (8) Medical clinics, provided that treatment is offered by no more than one (1) licensed physician or dentist (not including licensed and unlicensed non- physician support staff) for each twenty-five hundred (2500) square feet of area of the lot on which the clinic is situated. Respectfully submitted this Daniel F. Layman, Jr. Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038 (703)983-7653 10th day of February, 1993. Of Counsel Q_~ Counsel for Petitioner M#145855 3 RECEF,,,ED COMMISSION '93 FEB16 A8:29 TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, March 3, 1993, at h30p.m.,or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W.,in order to consider the following: Request from Guy B. Men'itt, represented by Daniel F. Layman, Jr., attorney, that Sections 36.1-108, 36.1-127, and 36.1-146 of the Code of the City of Roanoke, Virginia (1979), as amended, .be amended to allow medical clinics as a special exception use in the Residential Multifamily, Low Density District, the Residential Multifamily, Medium Density District, and the Residential Multifamily, High Density Districts, respectively. A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. John R. Maflles, Agent Roanoke City Planning Commission Please run in newspaper on Tuesday, February 16, 1993 and Tuesday, February 23, 1993 Heas~ send affidavit of publication to: Office of Community Planning Room 355, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Please send bill to: Daniel F. Layman, Jr. Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038 (703)983-7653 MARY F. PAIH~R City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Ronnoke, Virginia 24011 Telephone: (703) 981-2541 tANDRA H. EAKIN Deputy City Clerk May 25, 1993 File #169-67-122 Ms. Wendi T. Schultz Executive Director Festival in the Park, Inc. P. O. Box 8276 Roanoke, Virginia 24014 Dear Ms. Schultz: I am enclosing three copies of Ordinance No. 31470-052493 waiving the standard rental fee for use of Victory Stadium on Friday, May 28, 1993, and Friday, June 4, 1993, by Roanoke Festival in the Park, and granting concession rights in conjunction with said events. Ordinance No. 31470-052493 was adopted by the Council of the City of Roanoke on first reading on Monday, May 17, 1993, also adopted by the Council on second reading on Monday, May 24, 1993, and will take effect ten days following the date of its second reading. Please execute and return two copies of Ordinance No. 31470-052493 to the City Clerk's Office, Room 456, Municipal Building, 215 Church'Avenue, S. W., Roanoke, Virginia 24011-1536. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. Ms. Wendi T. Schultz May 25, 1993~ Page 2 pc: Ms. Ann Francis, President, Board of Directors, Festival in the Park, Inc., P. O. Box 8276, Roanoke, Virginia 24014 Mr. W. Robert Herbert, City Manager Mr. James D. Grisso, Acting Director of Finance Mr. William F. Clark, Director, Public Works Mr. George C. Snead, Jr., Director, Public Safety Mr. Lynnis B. Vernon, Acting Manager, Recreation, Parks and Grounds Maintenance Mr. E. Laban Johnson, Special Events Coordinator Mr. Owen M. Grogan, Superintendent, Recreation Ms. Corinne B. Gott, Acting Director, Human Development Ms. Lauren G. Eib, Risk Management Officer Ms. Deborah J. Moses, Chief of Billings and Collections Ms. Sandra H. Eakin, Deputy City Clerk Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of May, 1993. No. 31470-052493. AN ORDINANCE waiving the standard rental fee for use of certain facilities for Roanoke Festival in the Park, and granting certain concession rights in conjunction with such event. WHEREAS, Council deems it appropriate to waive rental fees for events to be held on May 28, 1993, and June 4, 1993, to be certain conjunction with such events, to sell certain concessions as approved in writing by the City Manager without payment of commission. 3. The applicant organization shall furnish public liability and property damage insurance contracts insuring the liability of such organization with regard to such events on the dates indicated above, and any other events and activities in Festival in the Park on or about May 27, 1993 through June 6, 1993, in the minimum amount of $2,000,000.00 general aggregate. The City, its officers, officials, agents, employees and volunteers shall be named as the sponsored by Roanoke Festival in the Park and to grant concession rights in conjunction with such events. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Roanoke Festival in the Park shall be authorized use of Victory Stadium on May 28, 1993, and June 4, 1993, with waiver of the standard rental fees for such events. 2. Such organization or its designee shall be authorized, in additional insureds on such policy or policies of insurance, and a certificate of insurance reflecting such coverage shall be filed with the City Clerk prior to May 28, 1993. 4. The applicant organization shall, and by execution of this resolution, does agree to indemnify and save harmless the City, its officers, officials, agents, employees and volunteers from any and all claims, legal actions and judgments advanced against the City and for expenses the City may incur in this regard· arising out of such organization's intentional acts or negligent acts or omissions related to use of City facilities and property. ATTEST: City Clerk. ACCEPTED AND EXECUTED by the undersigned this · 1993. day of ATTEST: ROANOKE FESTIVAL IN THE PARK Title STATE OF VIRGINIA CITY OF To-Wit: The foregoing instrument was acknowledged before me this day of , 1993, by and on behalf of Roanoke Festival in the Park. My Commission expires: Notary Public ~.:IT Y TM ?" "93 f'I/ Y 13 P1:42 Honorable David A. Bowers, Mayor and Members of City Council Roanoke~ Virginia Roanoke, Virginia May 17, 1993 Dear Mayor and Members of Council: SUBJECT: Waiver of rental fee and granting concession rights to Roanoke Festival for the use of Victory Stadium. concurrent in the Park BACKGROUND: ae Festival in the Park will begin on May 27, 1993 and continue through June 6, with events scheduled at Victory Stadium on Fridays, May 28 and June 4 at 7 p.m. BJ Festival in the Park is an annual event featuring arts, crafts and entertainment, drawing thousands of people. Ce Victory Stadium has been requested for use by Roanoke Festival in the Park with a waiver of the rental fee for concerts and the granting of the concurrent concession rights. Concession proceeds and donations will be used by Roanoke Festival in the Park, a non-profit, 501(c)(3) organization, to continue to improve the event and make it available to citizens at a reasonable cost. II. CURRENT SITUATION: Victory Stadium is available on the dates requested by Roanoke Festival in the Park. Bt city Council authorization is required to waive rental fees and to grant concurrent concession rights and commissions in accordance with Resolution No. 24982. General Liability Insurance must be provided by the lessee to include bodily injury and property damage with limits to be two million dollars general aggregate and have the City named as additional insured. A certificate Mayor and Members of Council May 17, 1993 Page 2 of insurance, acceptable to the Risk Management officer, has been deposited with the city Clerk. III. ISSUES: A. Availability: B. ComDliance: C. Insurance: D. Rental Fee: E. Concession RiGhts and Commission: IV. ALTERNATIVES: Waive rental fee and arant concurrent concession rights and commission to Roanoke Festival in the Park for use of Victory Stadium on May 28 and June 4, 1993. Availability of Victory Stadium has been confirmed. Compliance of Roanoke Festival in the Park as a nonprofit organization has been met. Insurance required for the event has been submitted and approved° Rental Fee for Victory Stadium in the amount of $1.650 would be waived, however, the direct expense of $7.500 (estimated) for City services such as electrical hookup, utilities, stages, canopies and cleaning would be covered under the terms of the proposed contract between the City and Roanoke Festival in the Park. Concurrent Concession Riahts and Commission for the event would be assigned to Roanoke Festival in the Park. Mayor and Members of Council May 17, 1993 Page 3 WRH/ELH cc: Do not waive rental fees or qrant concurrent concession riqhts and commission to Roanoke Festival in the Park. Availability of Victory Stadium for the event would still exist. Issues of Compliance, Insurance, Rental Fee, and Concession Riqhts and Commission would be rendered moot. RECOMMENDATION: City Council concur with Alternative "A" to waive rental fee and grant concurrent concession rights and commission to Roanoke Festival in the Park for use of Victory Stadium on May 28 and June 4, 1993. Respectfully submitted W. Robert Herbert City Manager City Attorney Acting Director of Finance Director of Public Works Acting Manager, Recreation/Parks and Grounds Maintenance Citizens Request for Service Risk Management Office Special Events Coordinator Roanoke's Festival in the Park, Inc. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #24-51-79-169 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31472-052493 amending the Code of the City of Roanoke (1979), as amended, by the addition of a new Division 7, Williamson Road Area Service District, consisting of new sections 32-103, Williamson Road Area service district created, 32-103.1, Additionai tax imposed, 32-103.2, Williamson Road Area service district defined, 32-103.3, Purposes of tax, and 32-103.4, Other powers and duties, to Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, to provide for imposition of an additionai real estate tax in a Williamson Road Area Service District created and defined by said ordinance, for the use of additional tax revenues collected pursuant to said ordinance and for other powers and duties of the City with respect to such Williamson Road Area Service District, effective July 1, 1993. Ordinance No. 31472-052493 was adopted by the Council of the City of Roanoke on first reading on Monday, May 17, 1993, also adopted by the Council on second reading on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 · .M~'. W. Robert Herbert May 28, 1993 Page 2 pc: The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court The Honorable Jerome S. Howard, Jr., Commissioner of Revenue The Honorable Gordon E. Peters, City Treasurer Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Mr. Willard N. Claytor, Director of Real Estate Valuation Mr. Robert H. Bird, Municipal Auditor Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Clayne M. Calhoun, Law Librarian Mr. Bobby D. Casey, Office of the Magistrate Mr. William Fo Clark, Director, Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief, Community Planning Mr. Charles A. Price, Jr., Chairperson, City Planning Commission Ms. Martha P. Franklin, Secretary, City Pianning Commission Mr. Phillip F. Sparks, Acting Chief, Economic Development Mr. E. Douglas Chittum, Economic Development Specialist Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 223§, Taliahassee, Florida 32304 Mr. Charles E. Overstreet, President, Williamson Road Area Business Association, P. O. Box 5892, Roanoke, Virginia 24012 Ms. Sherry L. Basham, President, Williamson Road Action Forum, Inc., P. O. Box 5064, Roanoke, Virginia 24012 Mr. Joseph B. Wright, President, Downtown Roanoke, Inc., 310 First Street, S. W., Roanoke, Virginia 24011 Mr. Franklin D. Kimbrough, III, Executive Director, Downtown Roanoke, Inc., 310 First Street, S. W., Roanoke, Virginia 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of May, 1993. No. 31472-052493. AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by the addition of a new Division 7, Wllliamson Road Area Service District, consisting of new sections 32-103, Williamson Road Area service district created, 32-103.1, Additional tax imposed, 32-103.2, Williamson Road Area service district defined, 32-103.3, Purposes of tax, and 32-103.4, Other powers and duties, to Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, to provide for imposition of an additional real estate tax in a Williamson Road Area Service District created and defined by this ordinance, for the use of additional tax revenues collected pursuant to this ordinance and for other powers and duties of the City with respect to such Wllliamson Road Area Service District; and providing for an effective date. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of new Division 7, Wllliamson Road Area Service District, consisting of new sections 32-103, Wllliamson Road Area Service District Created, 32-103.1, Additional tax imposed, 32-103.2, Wllliamson Road Area Service District defined, 32-103.3, Purposes of tax, and 32-103.4, Other powers and duties, to Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, to read and provide as follows: Article II. Real Estate Taxes Generally. Division 7. Williamson Road Area Service District S32-103. Williamson Road Area Service District created. Pursuant to the provisions of SS15.1-18.2 and 15.1- 18.3, Code of Virginia (1950), as amended, a Williamson Road Area Service District is hereby designated and created for the purposes set forth in ~32-103.3 of this Code. ~32-103.1. Additional tax imposed. To provide for additional governmental services not being offered uniformly throughout the City, there is hereby levied a tax of ten cents ($.10) for every one hundred dollars ($100.00) of assessed value of real property and improvements located in the Williamson Road Area Service District as defined by ~32-103.2. Valuation and assessment of real property, timing with respect to valuation, assessment and payment, penalties and interest on delinquencies, abatement in the event a building is razed, destroyed or damaged or in the case of a natural disaster, assessment of new construction and all other procedures for and details of administration and collection of the tax imposed by this division shall be the same as provided for by this Code for real estate taxes generally. S32-103.2. Wllliamson Road Area Service District defined. (a) The boundaries of the Wllliamson Road Area Service District shall be defined to include the area as set forth in the Description of Proposed Wllliamson Road Area Service District, prepared by the Office of the City Engineer, dated April 12, 1993 (Revised April 30, 1993), a copy of which is on file and available for public inspection in the Office of the Roanoke City Clerk, Room 456 Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. (b) References to street names and Official Tax Numbers set out in the description referred to in subsection (a) of this section are based upon Roanoke City Official Appraisal Maps as of March 26, 1986. The above described area is fully shown on a Map, dated April 12, 1983, Revised April 30, 1993, entitled "Proposed Williamson Road Area Service District, Roanoke, Virginia," a copy of which is on file and available for 2 public inspection in the Office of Clerk, Room 456, Municipal Building, S.W., Roanoke, Virginia. the Roanoke City 215 Church Avenue, (c) Public utility facilities in or above the public right-of-way, such as poles, lights, wire, cable, conduit and piping, and railroad right-of-way and track shall not be included within the Williamson Road Area Service District or subject to the tax imposed by this Division. $32-103.3. Purposes of tax. (a) Taxes collected pursuant to this Division shall be levied for and used to provide additional governmental services not being offered uniformly throughout the entire City, including, but not limited to economic and business development and promotional activities intended to foster business retention, business recruitment and developer recruitment, planning for the revitalization of the Wllliamson Road area, and those public purposes enumerated in S15.l-18.2(b), Code of Virginia (1950), as amended. Costs of collecting, accounting for and administering the tax provided for by this Division shall be a charge against revenues derived from such tax. (b) Taxes collected pursuant to this division shall be segregated so as to enable the same to be expended only in the Williamson Road Area Service District in which raised. S32-103.4. Other powers and duties. The City shall have all those powers and duties with respect to a service district set forth in S15.1-18.2(b), Code of Virginia (1950), as amended, including the power to contract with any person, firm or corporation to provide additional governmental services in such district. 2. The effectiveness of the tax program authorized by this ordinance on revitalization and development on the Wllliamson Road area shall be reviewed by Council prior to July 1, 1996. At that time, Council shall, in its discretion, decide whether to continue this tax program, and, if Council elects to continue the program, Council shall establish the appropriate rate of taxation. 3 3. This ordinance shall be in full after July 1, 1993. ATTEST: force and effect on and City Clerk. 4 RECr.~, ' '93 I~/~Y 13 P, tl :19 May 17, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Williamson Road Area Service District I. Background: ho Special Service Districts may be established by local governments pursuant to Section 15.1-18.3, Code of Virginia (1950), as amended, to provide additional or more complete services of government than are being offered in the local government as a whole. Bo Public Hearing on a Request of the Williamson Road Area Business Association ONRABA) for Establishment of a Williamson Road Area Service District was held by City Council at its regularly scheduled meeting on April 12, 1993, by the Williamson Road Area Business Association, Inc. (WRABA). City Council referred request to City Manager for review and negotiation of an agreement between the City and the WRABA. II. Current Situation: ho Service District Proposal, in general, requires that City Council pass an ordinance which would do the following: 1. Establish a Williamson Road Area Service District; Levy and collect an additional 10 cents per $i00 of assessed value on taxable real property contained within the proposed service district boundaries; and Designate the Williamson Road Area Business Association, Inc., as its agent to receive the proceeds of the additional tax levy and carry out a program that will enhance governmental services in the proposed district. Bo Service Agreement (Exhibit I) has been negotiated with WRABA and the major points are as follows: Members of City Council Page 2 May 17, 1993 III. Issues: A. B. C. D. E. o Term of Agreement is July 1, 1993, to June 30, 1994, with automatic renewal for three additional fiscal years (3 year Sunset clause). Overhead Ex en es, including salaries, benefits, office expenses, audit fees, and rents can not exceed 60% of funds received from the City. Work Program and Budget shall be approved by the City Manager in each year funds are received from the City. Disbursements shall be made in three (3) payments to WRABA: on or after Nov. 5, May 5, and July 15. Ac ual Ne Rev nues disbursed to WRABA shall mean actual tax receipts to the City less two percent (2%) for the City's administrative costs incurred in collecting and administering such receipts. The Municipal Auditor or Independent Auditor shall have access to WRABA's books and records during regular office hours. City Council shall designate one representative to he an ex officio member of the Board of Directors of WRABA with full voting rights and privileges. Need for Williamson Road Area Service District Program Funding. Cost to General Fund. Legal Authority. Accountability. F. Program Implementation. Members of City Council Page 3 May 17, 1993 IV. Alternatives: Establish. by Ordinance, a Williamson Road Area Service District pursuant to Section 15.1-18.3, Code of Virginia (1950), as amended; approve a levy and collection of additional real property tax on real property contained within the boundaries of the Williamson Road Area Service District in the amount of 10 cents per $100 of assessed valuation; and authorize the City Manager to execute the Service Agreement with the WRABA to implement the Williamson Road Area Service District program. Need for Williamson Road Area Service District has been identified by the WRABA to assist in revitalization of the Williamson Road area commercial district. Program Funding will be provided by Council approving a levy and collection of an additional real property tax on real property contained within the boundaries of the Williamson Road Area Service District in an amount of 10 cents per $100 of assessed valuation. o Cost to general fund will be off-set as Service Agreement stipulates that 2% of actual tax receipts be retained by the City to cover administrative costs incurred in collecting and administering such receipts. o Leeal Authority to enact this program is found within Section 15.1- 18.3, Code of Virginia (1950), as amended. 5. Accountability for this program will be as follows: a. Proeram implementation and results - City Manager. b. Accounting - Director of Finance. c. Expenditure Audit - Independent Auditor. o Program Implementation will be handled via a service contract with WRABA. B. Do Not Establish a Williamson Road Area Service District. Members of City Council Page 4 May 17, 1993 Need to enhance the services offered by the City to the Williamson Road business community will still exist. 2. Proeram Fundine will not be an issue. 3. Cost to the General Fund will be zero. Legal Authority for Council to establish a Williamson Road Area Service District will still be available if Council chooses to do so at a later date. 5. Accountability is not an issue. program Implementation could still be done by WRABA if a funding source can be identified. Recommendation: It is recommended that City Council adopt Alternative "A" which will authorize the following: Establishment on July 1, 1993, of a Williamson Road Area Service District which boundaries shall be as set forth on a map dated April 30, 1993, entitled "Williamson Road Area Service District, Roanoke, Virginia"; Levy and Collection, as of July 1, 1993, of an additional real property tax on real property contained within the above-referenced boundaries in the amount of 10 cents per $100 of assessed valuation; and Members of City Council Page 5 May 17, 1993 Co Execution by the City Manager of a Service Agreement (Exhibit 1) to implement the Williamson Road Area Service District program. Respectfully submitted, _~ Robert Herbert C~ty Manager WRH:EDC/bw Attachment CCi Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Jerome S. Howard, Jr., Commissioner of Revenue Gordon E. Peters, City Treasurer Barry L. Key, Manager, Office of Management and Budget William F. Clark, Director of Public Works Robert H. Bird, Municipal Auditor James D. Ritchie, Assistant City Manager WILLIAMSON ROAD AREA SERVICE DI~R~,T~ ~ .. SERVICES AGREEMENT THIS AGREEMENT, made the day of May, 1993, by and between the CITY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia, and WILLIANSON ROAD AREA BUSINESS ASSOCIATION, INC., a corporation organized under the laws of the Commonwealth of Virginia} WITNES SETH= I. BACKGROUND The Virginia General Assembly in 1981 enacted S15.1-18.3 of the Code of Virginia, which, as amended to date and in conjunction with 915.1-18.2 of the Code of Virginia, provides in part that the governing body of a city may, by ordinance, create "service districts" in order to provide additional or more complete services of government than are desired in the city as a whole. The governing body of a city may, under the provisions of S15.1- 18.2.C.4 of the Code of Virginia, contract with any firm to provide such additional governmental services in a service district. Under the provisions of ~15.1-18.2.C.6 of the Code of Virginia, the governing body may also levy and collect an annual tax on the property in such service district to pay the cost of providing additional governmental services in the district. Williamson Road Area Business Association, Inc., is a non- profit corporation organized in 1981 for the purpose of promoting the development of the Williamson Road Area Business District of the City of Roanoke. The Williamson Road Area Business Association, Inc., has recommended the establishment of the Williamson Road Area Service District for the City of Roanoke to promote economic development, management and community relations in the Williamson Road area. On April 12, 1993, the City Council of the City of Roanoke, at the request of the Williamson Road Area Business Association, Inc., held a public hearing pursuant to Virginia Code S58.1-3007 concerning the proposal of the Williamson Road Area Business Association to the City of Roanoke to create a Wllliamson Road Area Service District. On , 1993, the Council of the City of Roanoke adopted Ordinance No. providing for the creation of a Williamson Road Area Service District for the City of Roanoke in order to "provide additional governmental services not being offered uniformly throughout the entire City, including but not limited to, economic and business development and promotional activities intended to foster business retention, business recruitment and developer recruit- ment; planning for the development or revitalization of the Williamson Road area and for the transportation needs of the Williamson Road Area and to create a more attrac- tive environment in the Williamson Road area." Ordinance No. amended the Code of the City of Roanoke (1979) by the addition of new sections 32-103, Williamson Road Area service district created, 32-103.1, Additional tax imposed, 32- 103.2, Williamson Road Area service district defined, 32-103.3 Purposes of tax, and 32-103.4, Other powers and duties. The terms of Ordinance No. provide that it shall be in full force and effect on July 1, 1993. -2- II. PURPOSE OF AGREEMENT The City of Roanoke desires to contract with the Williamson Road Area Business Association, Inc., as an independent contractor on behalf of the City to foster economic advancement and develop- ment of the Williamson Road Area Service District, and the Williamson Road Area Business Association, Inc. desires to serve in such capacity, on the terms and conditions set forth below. III. AGREEMENT In consideration of the mutual covenants and obligations herein, the City of Roanoke (hereinafter "City") and the Williamson Road Area Business Association, Inc. (hereinafter "WRABA") covenant and agree as follows: 3.1. Independent Contractor Relationship. During the term of this Agreement, WRABA shall be the independent contractor of the City for the purpose of undertaking the development activities in the Williamson Road Service District hereinafter enumerated with tax revenues generated from the Wllliamson Road Area Service District pursuant to City Code S32-103.1. 3.2. Term. The term of this Agreement shall be for one year, commencing July 1, 1993 and ending on June 30, 1994. The term of this Agreement shall be automatically extended on each July, commencing July 1, 1994, for one year until June 30, 1996, at which time this Agreement shall terminate, unless the Agreement is terminated earlier by either party under the provisions of Section 3.16 herein. 3.3. Activities to be Undertaken. Funds made available to WRABA will be applied to provide additional governmental services to the Williamson Road Area Service District which are not being -3- offered uniformly throughout the entire City, including but not limited to: (a) Economic and business development and promo- tional activities intended to foster business retention, business recruitment and developer recruitment; planning for the development or revitalization of the service district; and (b) Those other activities set forth in Virginia Code S15.1-18.2.C as shall be agreed upon from time to time by the City Manager and WRABA. 3.4 Prohibited Activities. No Wllllamson Road Area Service District funds from the City shall be expended by WRABA for the following purposes: (a) Promotion of individual businesses; (b) Support of partisan political activities or lobbying of any legislative body, including the Roanoke City Council; (c) Acquisition of real property or construction of public facilities, except with the express consent of the City Council; (d) Promotion or development of any area outside the Wllliamson Road Area Service District not incidental to promotion or development of the Williamson Road Area Service District. 3.5. Overhead Reimbursement. The parties contemplate that the activities undertaken by WRABA in connection with the Wllliamson -4- Road Area Service District will constitute the principal activity of WRABA during the term of this Agreement. As compensation for its services, WRABA shall be entitled to apply from the funds received from the City an amount, approved by the City Manager, sufficient to cover a pro-rata share of WRABA's overhead expense, including salaries and benefits, expenses and rents based on total WRABA receipts; provided, however, that in no event shall more than 60% of funds received from the City be used to cover overhead expense. 3.6. (4) Work Proqram/Budget. Prior to the execution of this agreement, WRABA shall have submitted to the City Manager for approval a work program and budget setting forth in reasonable detail the Williamson Road Area Service District activities planned for the 1993-1994 fiscal year and the anticipated expenditures of City funds involved. The City Manager shall approve or otherwise respond to the proposed work program and budget no later than June 1 in order that any necessary modifications may be settled on or before July 1. (b) No later than April 1 of each subsequent year during the term of this Agreement, beginning with April 1, 1994, WRABA shall submit to the City Manager for approval a work program and budget setting forth in reasonable detail the Williamson Road Area Service District activities planned for the next year and the anticipated expenditures of City funds involved. The City Manager shall -5- approve or otherwise respond to the proposed work program and budget no later than May 1 in order that any necessary modifica- tions be settled upon before July 1. (c) Within the parameters established by the approved program and budget, and subject to the express limiting terms and condi- tions of SS15.1-18.2 and 15.1-18.3, Code of Virginia (1950), as amended, and S~32-103 through 32-103.4 of the Code of the City of Roanoke (1979), as amended, and of this Agreement, WRABA shall have the discretionary authority to carry out the Wllliamson Road Area Service District activities in such manner as it deems appropriate. 3.7 Disbursements to WRABA. (a) For purposes of this section, the phrase "actual net revenues" shall mean actual tax receipts to the City under ~32- 103.1, Code of the City of Roanoke (1979), as amended, less two percent (2%) of actual tax receipts for the City's administrative in collecting and administering such receipts. In total payments to WRABA exceed actual net revenues costs incurred no year shall for the year. (b) For City fiscal year 1993-1994 (July 1, 1993 to June 30, 1994) and succeeding fiscal years, the City shall make three (3) payments to WRABA: on or after November 5, May 5, and July 15. Each of the first two payments shall be in the amount equal to 1/2 of the actual net revenues to the City under ~32-103.1 for the City's fiscal year, and the third payment shall be the net difference between payments and the actual net revenues as of June 30, of such fiscal year. At the conclusion of the City's fiscal year, the City shall compare actual net revenues for such fiscal --6-- year to the two payments already made to WRABA for such fiscal year, and the difference between actual net revenues and the total amount of the two payments made to WRABA prior to the conclusion of the fiscal year. (d) For fiscal year 1994-1995 and each succeeding fiscal year, the Director of Finance shall prior to March 1 make an estimate of actual net revenues to be received by the City pursuant to S32-103.1 during the next succeeding fiscal year. Such estimate shall be provided to WRABA prior to March 1 of each year for use by WRABA in planning and budgeting for the next succeeding fiscal year (July 1 to June 30). 3.8. Subcontractinq. It is contemplated that WRABA will from time to time contract with firms and individuals for the acquisi- tion of goods or services in the furtherance of the activities contemplated by this Agreement. WRABA will not enter into any contract relating to activities contemplated by this Agreement or involving the expenditure of funds provided to WRABA by the City under this Agreement where the amount of such contract is $5,000 or more without written authorization of the City Manager unless the amount of the contract sum and the nature of the goods or services to be acquired were disclosed in the work program and budget submitted for the year in which the contract is to commence. 3.9. Books and Records~ Audits. WRABA shall keep accurate books and records of all City funds received and disbursed, and of all activities undertaken pursuant to this Agreement. WRABA will make such books and records available to the Municipal Auditor of -7- the City or other independent auditor selected by the City during its regular office hours. 3.10. Contacts with Prospective Developers. WRABA shall inform the City's Chief of Economic Development on a regular basis of all contacts with or by potential developers with services interest in the Williamson Road Service District. A representative from the City's Economic Development Office shall have the right to be present at any presentations by or to interested developers. 3.11. Board of Directors. During the term of this Agreement, WRABA shall elect one representative from and designated by the City Council to be an ex officio member of the Board of Directors of WRABA with full voting rights and privileges. 3.12. Indemnification. WRABA shall indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, legal actions and Judgments advanced against the City or its officers, agents or employees, and for expenses the City may incur in this regard, arising out of WRABA's negligent acts or omissions, intentional and unintentional, with respect to carrying out this Agreement or exercising any rights, privileges or duties granted by the City to WRABA through this Agreement. WRABA shall have no indemnification obligation with respect to any claim, legal action, Judgment, loss, cost, expense or damage for which demand for indemnification is not received by WRABA on or prior to the date which is five years from the date of expiration or termination of this Agreement. 3.13. Insurance. -8- (a) WRABA shall obtain and maintain during the life of this Agreement a policy or policies of comprehensive general liability insurance with an insurance company or companies licensed to do business in Virginia with a Best Rating of A or better; which policy or policies shall provide coverage with respect to claims arising out of the subject matter of this Agreement. The amount of such insurance shall not be less than: 1. In the case of bodily injury liability insurance, $500,000.00 for injuries, including death, to one person in any one occurrence, and $1,000,000.00 annual aggre- gate; 2. In the case of property damage insurance, $500,000.00 for damage in any one occurrence, and $1,000,000.00 annual aggregate; 3. The above amounts may be met by "umbrella" coverage in a minimum amount of $1,000,000.00, provided that such "umbrella" coverage shall pick up at the maximum levels of underlying coverages so that there shall be no gaps in coverage. (b) WRABA shall name the City and its officers, agents and employees, as additional insureds on the above policies. (c) WRABA shall furnish the City with certificates of insurance evidencing the required coverage, referencing this agreement, and containing a statement to the effect that the coverage shall not be canceled or materially altered except after ten (10) days written notice to the City. -9- 3.15. Agreement shall be deemed to have been 9erson to or deposited in the U.S. registered or certified, addressed to: (a) (d) During the life of this Agreement WRABA shall furnish the City with a fidelity bond on its employees in an amount not less than $100,000.00 3.14. Assiqnment. Neither the City nor WRABA may assign its rights or obligations hereunder without the prior written consent of the other. Notices. given mall, Any notices required by the terms of this when delivered in postage pre-paid, If to the City: City Manager City of Roanoke Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (b) If to WRABA: Executive Director Williamson Road Area Business Association, Inc. P. O. Box 5892 Roanoke, Virginia 24012 or at any such other address as each party may designate for itself by notice given in accordance with this Section 3.15. 3.16. Termination. The City or WRABA may terminate this Agreement at any time, with or without cause, by giving notice pursuant to Section 3.15 of this Agreement to the other at lease prior to the expiration of any one year term of The City may terminate this Agreement at any time funds paid to WRABA by the City for any purpose ninety (90) days this Agreement. if WRABA applies -10- other than purposes contemplated by this Agreement, provided that reasonable notice and opportunity to cure shall first be afforded. 3.17. Employment Discrimination Prohibited. In the perfor- mance of this Agreement, WRABA shall not discriminate against any contractor, subcontractor, sublessee, employee, applicant for employment, or invitee because of race, religion, color, sex, or national origin except where race, religion, color, sex, or national origin is a bona fide qualification reasonably necessary to the normal operation of WRABA. WITNESS the following signatures as of the date first above written. ATTEST: CITY OF ROANOKE, VIRGINIA Mary F. Parker, City Clerk ATTEST: W. Robert Herbert, City Manager WILLIAMSON ROAD AREA BUSINESS ASSOCIATION, INC. Secretary President Approved as to Form: Kathleen Marie Kronau Assistant City Attorney -11- DESCRIPTION OF PROPOSED WILLIAMSON ROAD SERVICE DISTRICT Prepared by Office of City Engineer April 12, 1993 (Revised April 30, 1993) East side of Williamson Road: from north right of way of Orange Avenue, north to the north corporate limits line near the intersection of Hildebrand Road. Beginning in the center of Williamson Road at the intersection of the north right of way of Orange Avenue; thence easterly along the north right of way of Orange Avenue to the easterly property line of Tax No. 3020203; thence with the east property line of Tax No. 3020203, 256.70 feet; thence, with the north line of Tax No. 3020203, 137.93 feet; thence with the west property line of Tax No. 3020203, 40.41 feet to the southeast corner of Lot 12, Block "T", Williamson Groves Map; thence with the south line of Lots 11 and 12 to the common corner of Lots 11 and 7; thence with the rear of Lots 7, 8, 9, and 10, Block "T", Williamson Groves Map to the center of Pocahontas Avenue; thence easterly with Pocahontas Avenue to the easterly line of Lot 6, Block "U", Wllliamson Groves Map; thence with the easterly line of Lot 6, 74.56 feet; thence with the rear of Lots 5 and 6 in a westerly direction 80.00 feet to a point; thence with the easterly property line of Tax No. 3070807, 221.56 feet to the center of Compton Street; thence with the center of Compton Street in a westerly direction approximately 100.5 feet; thence leaving Compton Street and in a northerly direction with the east property line of Tax No. 3070701 and 3070702 to a point on the south line of Lot 9, Block 1, Map of Oakland; thence with the south line of Lot 9, in a westerly direction 25.0 feet to the corner of Lot 9 and Lot 2-A; thence in a northerly direction along the easterly line of Lots 2-A, 3, 4, 5, and 6, Block 1, Map of Oakland to the center of Wayne Street; thence leaving the center of Wayne Street in a northerly direction and with the rear line of Lots 1 thru 9, Block 2, Map of Oakland to Thurston Avenue; thence crossing Thurston Avenue and continuing with the rear lines of Lots 1 thru 6, Block 3, Map of Oakland, to the common corner of Lot 6 and 15; thence with the line between Lot 15 and 16, in an easterly direction to the center of Wayne Street; thence northerly with the center of Wayne Street approximately 175.0 to its intersection with Noble Avenue; thence westerly with Noble Avenue approximately 225.0 feet; thence leaving Noble Avenue in a northerly direction and with the rear lot lines of Lots 1, 2, 3, 4, 5, 6, and 7, Block 4, Oakland Corporation Map, to the center of Forest Hill Avenue; thence easterly with the center of Forest Hill Avenue approximately 75.0 feet; thence leaving Forest Hill Avenue in a northerly direction and with the rear of Tax No. 3091003 and Lots 1, 2, and 3, of the Oyler Map, to the center of Laconia Avenue; thence leaving Laconia Avenue northerly with the rear of Lots 1, 2, 3, 4, 6, 7, 8, and 9, Block 1, Map of Avendale, to the common rear corner of Lots 9 and 10; thence with the common line of Lot 9 and 10 northerly to the center of Avendale Avenue; thence with the center of Avendale Avenue westerly approximately 225.0 feet; thence leaving Avendale Avenue in a northerly direction with the rear line of Lots 1, 2, 3, 4, and 30, Block 2, Map of Avendale, to the common rear corner of Lot 29 and 30; thence with the common line of Lots 29 and 30, northerly to the center of Courtney Avenue; thence leaving Courtney Avenue in a northerly direction with the center of an alley and the rear of Lots 1 thru 11, Map of Courtney Square, to the center of Liberty Road; thence with the center of Liberty Road easterly to the intersection of Edison Street; thence northerly with the center of Edison Street approximately 275.0 feet to the southerly line of Lot 6-D, Block 1, Liberty Land Company Map, extended; thence with the southerly line of said Lot 6-D to its rear terminus at the southeast corner of Lot 6-F; thence with the rear property line of Lots 6-F and 6-E to the northwest corner of Lot 6-A; thence with the northerly line of Lot 6-A, easterly to the center of Edison Street; thence northerly with Edison Street 300.0 feet; thence leaving Edison Street, and in a westerly direction with the southerly line of Tax No. 3100935; thence northerly with the rear of Tax No. 3100235, 3100028 and 3100927, to a point on the southerly boundary line of Tax No. 3100920; thence with the southerly boundary line of Tax No. 3100920 easterly to the center of Edison Street; thence northerly with Edison Street approximately 130.0 feet to the southerly boundary line of Lot 2-B, of the Newman Map extended; thence leaving Edison Street and with the southerly line of Lot 2-B, Newman Map; to the common corner of Lot 2-A and 2-B; thence with said common line northerly 112.0 feet; thence with the north line of Lot 2-B in an easterly direction to the center of Edison Street; thence with the center of Edison Street north 88.0 feet; thence leaving Edison Street and the rear lot line of Lot 1-C and l-D, Newman Map, to the common rear corner of Lots 1-B and l-C; thence with the common line of Lots l-A, l-B, and 1-C northerly to the center of Fugate Road; thence easterly with Fugate Road approximately 70.0 feet, to the westerly line of Tax No. 3101008 extended; thence leaving Fugate Road and with the westerly line of Tax No. 3101008, 83.04 feet; thence leaving the westerly line of Tax No. 3101008 in a westerly direction and with the northerly line of Tax No. 3901007, 306.9 feet to the easterly right of way line of Williamson Road; thence with the east right of way line of Williamson Road, northerly, 114.55 feet; thence leaving said right of way and with the southerly line of Tax No. 3101004, easterly 151.50 feet to a point; thence 158.80 feet; thence 100.0 feet to a point on the westerly line of Lot 3, Block 3, Liberty Land Company; thence with the westerly line of Lot 3 northerly 65.53 feet; thence leaving the westerly line of Lot 3, and with the south line of Tax No. 3101028, 246.92 feet; thence, with the westerly line of Tax No. 3101028 northerly for 62.34 feet; thence with the north line of Tax No. 3101028 easterly 58.02 feet; thence with the east line of Tax No. 3101001 north 125.72 feet to a point on the south line of Lot 2, Block 1, Upson Addition; thence with the south line of Lot 2, east to the common corner to Lot 2 and Lot 3; thence north with said common line 180.0 feet to the southwest corner of Lot 6, Collier, $igmon and Minton Map; thence with the rear lines of Lots 3, 4, 5, and 6, to the common corner of Lots 1 and 3; thence with the common line of Lots 1, 2, and 3 north to the center of Wildhurst Avenue; thence with the center of Wildhurst Avenue to a point at the southwest corner of Tax No. 3160149; thence along the westerly side and northerly lot line of Tax No. 3160149 to a point on the west line of Lot 3, Block 4, Map of Upson Addition; thence northerly with the west line of Lot 3, 180.0 feet to a point on the south line of Oakland Elementary School; thence with the southern line of Oakland Elementary School in an easterly direction to the east line of Oakland School, Tax No. 3160105; thence north with the east line of Tax No. 3160105, 208.73 feet; thence west with the north line of Tax No. 3160105, 154.47 feet; thence leaving the north line of Tax No. 3160105 and with the east line of Tax No. 3160150, 3160103, 3160102, and 3160101 to the center of Huntington Boulevard; thence leaving Huntington Boulevard and in a northerly direction with the rear lot line of Lots 6, 5, 4, and 3, Block 1, Map of Huntington Court, to a point, said point being the southwest corner of Tax No. 3170109, Lots 2, 3, and 8; thence with the southerly line of a portion of Tax No. 3170109, 115.0 feet to a point; thence with the easterly line of Tax No. 3170109 to the center of Oakland Boulevard; thence westerly with Oakland Boulevard approximately 150.0 feet; thence leaving Oakland Boulevard and with the easterly line of Lots 1 thru 7, Block 1, Map of William Fleming Court to the common corner of Lots 7, 8, and 14; thence easterly with the southerly line of Lots 14 thru 22 to a common corner between Lots 22 and 23; thence with the common line between Lots 22 and 23 northerly to the center of Pioneer Road; thence westerly with Pioneer Road approximately 140.0 feet; thence leaving Pioneer Road and with the common line of Lots 31 and 32, Block 2, Map of William Fleming Court; thence with the north line of Lots 32, 33, and 34 to the common corner of Lots 6 and 7; thence with the easterly line of Lots 7 thru 12, to the center of Crockett Avenue; thence leaving Crockett Avenue and northerly with the easterly line of Lots 1 thru 12, Block 3, Map of William Fleming Court to the center of Angell Avenue; thence easterly with Angell Avenue approximately 225.0 feet; thence leaving Angell Avenue and with the easterly line of Lot 23-A and 22-B, Block 4, Map of William Fleming Court, to the center of Wentworth Avenue; thence leaving Wentworth Avenue northerly with the easterly line of Lot 23-A, Block 5, Map of William Fleming Court, to the southeast corner of Lot 22-B, thence with the rear lot lines of Lots 22-A and 22-B westerly 50.0 feet to a point; thence with the easterly line of Lot 22, northerly, to the center of Fleming Avenue; thence, westerly with Fleming Avenue approximately 375.0 feet to the east right of way line of Williamson Road; thence with the east right of way line of Williamson Road, north to the intersection of Trinkle Avenue; thence, easterly with Trinkle Avenue approximately 430.0 feet; thence leaving Trinkle Avenue and with the easterly line of Lots 24 and 25, Block 8, Map of William Fleming Court; thence crossing the 3 end of Christian Avenue and with the easterly line of Lots 24 and 25, Block 9, Map of William Fleming Court to the center of Preston Avenue; thence leaving Preston Avenue northerly with the easterly line of Lots 24 and 25, Block 10, Map of William Fleming Court to the center of Barkley Avenue; thence west with the center of Barkley Avenue approximately 200.0 feet; thence leaving Barkley Avenue in a northerly direction with the common line of Lots 35 and 36, Block 11, Map of William Fleming Court; thence with the south line of Lots 20 thru 27 easterly 200.0 feet to the southeast corner of Lot 27; thence with the east line of Lot 27 northerly to the center of Frontier Road; thence leaving Frontier Road and the common line of Lot 5 and 6, Block 1, Map of Yardley Square, north to the center of Yardley Drive; thence with the center of Yardley Drive west approximately 50.0 feet; thence leaving Yardley Drive and with the common line of Lots 4 and 5, Block 2, Map of Yardley Square, north to the rear corner of Lots 4 and 5; thence easterly with the rear line of Lots 3 and 4 to the common corner of Lots 2 and 3, Block 2, Map of Yardley Square, and Lots 4 and 5, Map of Mountain Scenery; thence with the common line of Lot 4 and 5, Map of Mountain Scenery, north to the center of Maplelawn Avenue; thence leaving Maplelawn Avenue, northerly with the easterly line of Lot 34, Map of Mountain Scenery, and with the westerly line of Lot 1, Map of Moomaw Lands to the center of Oaklawn Avenue; thence westerly with Oaklawn Avenue approximately 150.0 feet, thence leaving Oaklawn Avenue northerly with the easterly line of Lots 1 and 2, Block 1, Pace Map, to the common corner of Lots 2, 3, and 5; thence easterly with the southern line of Lot 5, 50.0 feet, to the southwest common corner of Tax No. 2170205; thence with a line northerly through Lot 5 and the easterly line of Tax No. 2170205 to the center of Birchlawn Avenue; thence easterly with Birchlawn Avenue to the intersection of Lanford Street; thence northerly with the center of Lanford Street to a point on its terminus on the property line between Tax No. 2170143 and 2170139; thence with the westerly line of Tax No. 2170139 and 2170142, northerly to the center of Hershberger Road; thence westerly with Hershberger Road approximately 215.00 feet; thence leaving Hershberger Road northerly with the lot line between Lots 18 and 19, Block 2, Map of Airlee Court, to a point on the southerly line of Lot 6, Block 2, Map of Airlee Court; thence, with the southerly line of Lot 6, westerly 47.0 feet to the southwest corner of Lot 6; thence, with the westerly line of Lot 6, northerly to the center of Curtis Avenue; thence, easterly with Curtis Avenue approximately 130.0 feet; thence leaving Curtis Avenue, northerly with the easterly line of Lots 1, 2, and 3, Block 5, Map of Airlee Court; thence with the northerly lot line of Lot 3, northwesterly 109.24 feet to the east right of way line of Williamson Road; thence with said easterly right of way line northerly to the intersection of Whitney Avenue; thence, easterly with the south right of way of Whitney Avenue 13.96 feet to the common corner of Lot 6 and 7; thence with said common line 139.51 feet to the southwest corner of Lot 7; thence with the rear line of Lot 7 and 8 to the center of Woodbury Street; thence with the center of Woodbury Street to the intersection of Whitney Avenue; thence easterly with the center of Whitney Avenue approximately 260.0 feet; thence leaving Whitney Avenue, northerly with the line between Lots 15 and 16, Block 8, Map of Airlee Court; thence, with the south line of Lots 5 thru 9, Block 8, Map of Airlee Court, to a point on the west line of Tax No. 2200220; thence with the west line of Tax No. 2200220 to the southwest corner of said tax number, said corner also being the northwest corner of Lot 41, Block 4, Map of Church Court; thence with the rear line of Lots 34 thru 41, Block 4, Map of Church Court, easterly to the center of a 20 foot alley; thence northeasterly with the centerltne of said 20 foot alley, crossing Hildebrand Road and continuing with said 20 foot alley to the west line of Tax No. 2200202; thence with the west line of Tax No. 2200202 to a point on the 1949 corporation line of the City of Roanoke and the northeast corner of Tax No. 2200228; thence with the 1949 corporation line westerly to the center of Williamson Road; thence with the center of Williamson Road in a southern direction approximately 9,500 feet to the place of beginning and shall include the following tax parcels: 3020202 (City of Roanoke) 3110206 3020203 3110207 (Church) 3020204 (City of Roanoke) 3110208 (Church) 3020205 (City of Roanoke) 3110209 3020206 3110217 3020207 3110219 3020209 3070904 3070906 3070908 3070801 3070802 3070807 3070808 3070701 3070702 3070703 3070704 3070705 3070706 3070707 3110101 3110103 3110104 3110105 3110106 3110107 3110108 3110110 3110123 3110201 3110203 3081001 3081003 3081004 3081005 3081007 3091001 3091003 3090901 3090902 3090903 3090920 3090921 3090601 3090602 3090603 3090617 3090301 3100901 3100902 3100903 3100937 3100906 3100911 3100938X 3100917X 3100918 3100932 3100919 3100920 3100936 3100921 3100922 3100923 3100924 3101001 3101002 3101003 3101004 3101007 3160201 3160206 3160101 3160102 3160103 3160104 3160105 3160150 3160127 3160128 3170101 3170102 3170103 3170104 3170105 3170106 3170108 3170109 2090101 2090102 2090105 2090109 2090201 2090202 2090203 2090204 2090205 2090206 2090215 2090301 2090302 2090303 2090304 2090305 2090401 2090403 (Church) (Church) (City of Roanoke) (City of Roanoke) (City of Roanoke) (City of Roanoke) 2090404 2090405 2090406 2090407 2090408 2090409 2090410 2090411 2090412 2090413 2090426 2090501 2090502 2090503 2090505 2090506 2090507 2090508 2090510 2090511 2090513 2090514 2090515 2100101 2100104 2100105 2100106 2100107 2100108 2100109 2100110 2100111 2100112 2100201 2100203 2100204 2100205 2100206 2100209 2100210 2100211 2100212 2100213 2100214 2100215 2100216 2100217 2100301 2100304 2100309 2100401 2100403 (Residential, Excluded) (F.O.P. Lodge) (F.O.P. Lodge) 2100407 2100408 2100409 2100413 2100414 2170501 2170503 2170504 2170505 2170401 2170402 2170422 2170424 2170301 2170319 2170201 2170203 2170101 2170128 2170137 2170138 2170143 2190901 2190903 2190923 2190701 2190702 2190703 2190707 2190708 2190601 2190602 2190603 2190604 2190605 2190609 2190611 2190616 2200220 2200210 2200241 2200219 2200227 2200242 2200211 2200236 2200212 2200214 2200228 (Charity) (City of Roanoke) West side of Williamson Road from north right of way Orange Avenue, north to the north corporate limits line near the inter- section of Hildebrand Road. Beginning at the center of Williamson Road at the intersection of the north right of way of Orange Avenue; thence, westerly along the north right of way of Orange Avenue approximately 625.0 feet to the southwest corner of Tax No. 3020102 (Econo Lodge); thence leaving the north right of way of Orange Avenue and with the westerly property line of Tax No. 3020102 (Econo Lodge) to the center of Carver Avenue; thence, easterly with Carver Avenue to the intersection of Courtland Road; thence, with the centerline of Courtland Road, north to the intersection of Sycamore Avenue; thence with the centerline of Sycamore Avenue easterly 125.0 feet; thence leaving Sycamore Avenue south along the line between Lots 28 and 29, Block "A", Map of Williamson Groves; thence along the rear lot lines of Lots 29, 30, 31, 32, 33 and 34, easterly 150.0 feet to the common corner between Lots 34 and 35; thence, with the common line between Lots 34 and 35, northerly to the center of Sycamore Avenue; thence leaving Sycamore Avenue, northerly with the common lines of Lots 22, 23, 34 and 35, Block "B", Map of Williamson Groves, to the centerline of Thurston Avenue; thence leaving Thurston Avenue, northerly with the rear lot lines of Lots 1 thru 6, Block "C", Map of Williamson Groves, to a common corner of Lots 6, 7, and 58; thence with the rear lot lines of Lots 53 thru 58 to a common corner between Lots 52 and 53; thence with the line between Lots 52 and 53, northerly to the center of Maddock Avenue; thence with the centerline of Maddock Avenue easterly 50.0 feet; thence leaving Maddock Avenue, northerly with the lot line between Lots 28 and 29, Block "D", Map of Williamson Groves; thence, easterly with the rear lot line of Lots 29 thru 32 to a common corner between Lots 32, 5, and 6; thence, northerly with the rear lot line of Lots 6 thru 10, to the centerline of Noble Avenue; thence westerly with the centerline of Noble Avenue 25.0 feet; thence, leaving Noble Avenue and northerly with the lot lines between Lots 33 and 34, Block "E", Map of Williamson Groves; thence easterly with the rear lot line of Lot 34 to a common corner between 34, 6, and 7; thence northerly with the rear lot lines of Lots 7 thru 12, to the center of Clover Avenue; thence, leaving Clover Avenue northerly with the rear lot lines of Lots 1 thru 14, Block "F", Map of Williamson Groves to the center of Forest Hill Avenue; thence leaving Forest Hill Avenue, northerly with the lot lines between Lots 3 and 4, Block "P", Map of Williamson Groves; thence with the rear lot lines of Lots 4 and 5, westerly to the centerline of Hillcrest Avenue; thence northerly with the centerline of Hillcrest Avenue, approximately 250.0 feet; thence leaving Hillcrest Avenue and with the southerly line of Tax No. 3090239, 121.67 feet; thence with the easterly line of Tax No. 3090239, 106.53 feet to a point on the southerly line of Tax No. 3090242; thence with the southerly line of Tax No. 3090242, 27.04 feet to a point; thence with the westerly line of Tax No. 3090237, 244.87 feet to a point; thence with the northerly line of Tax No. 2090237 and 3090240, 314.91 feet to a point, said point being the southwesterly corner of Lot 5, Map of C. R. Scott; thence with the rear lot lines of Lots 1 thru 5, Map of C. R. Scott, to the center of Liberty Road; thence westerly with the centerline of Liberty Road to the intersection of Meadows Street; thence north with the centerline of Meadows Street approximately 140.0 feet; thence leaving Meadows Street and with the common line of Lots 9 and 10, Block 1, Map of Meadow Land; to a point on the rear line of Lot 1; thence with the rear lines of Lots 1 and 2, northerly to the center of Spring Hollow Avenue; thence, easterly with the centerline of Spring Hollow Avenue easterly approximately 50.0 feet; thence leaving Spring Hollow Avenue northerly along the westerly line of Tax No. 2071308, 2071310, 2071311, and 2071324 to the southwest corner of Lot 7, Block 2, Map of Bowman Lawn; thence, easterly with the rear of Lots 6 and 7 to the southwest corner of Lot 6; thence with the easterly line of Lot 6, northerly to the center of Bowman Street; thence, with Bowman Street easterly 60.0 feet; thence leaving Bowman Street in a northerly direction and the east line of Lot 15, Block 3, Map of Bowman Lawn; thence, with the rear lot line of Lot 15, westerly 60.0 feet to the common corner between Lot 14 and 7; thence northerly with the westerly line of Lot 6 to the centerline of Chatham Street; thence easterly with the centerline of Chatham Street approximately 120.0 feet; thence leaving Chatham Street and northerly with the rear lot lines of Lots ! thru 2, Block 4, Map of Bowman Lawn to the northeast corner of Lot 3; thence with the rear line of Lot 3, westerly to the common corner of Lot 3 and 4; thence with the west line of Tax No. 2070414 northerly to the centerline of Lyndhurst Street; thence with the centerline of Lyndhurst Street easterly approximately 85.0 feet; thence leaving Lyndhurst Street and northerly with the rear line of Lots 9 thru 16, Block 1, Powers Addition, to a point on Lot 5, Block 1, Plasters Map; thence with Lot 5, west 5.32 feet to rear southwest corner of Lot 5; thence with the rear line of Lots 1 thru 5, Block 1, C. F. Powers Map to a point on the southerly line of Tax No. 2070143; thence westerly with the line of same 88.54 feet; thence with the westerly line of same 120.0 feet to the centerline of Haffen Street; thence with the centerline of Haffen Street easterly approximately 130.0 feet; thence leaving Haffen Street northerly with the rear line of Lots 1 thru 4, Block 1, Newcomb Map, to the centerline of Tenth Street; thence leaving Tenth Street, northerly with the westerly line of Lot 13 and Lot 4, Block 1, Connistone Map to the center of Burton Avenue; thence with the centerline of Burton Avenue easterly approximately 58.0 feet; thence leaving Burton Avenue northerly with the rear line of Lots 1 thru 5, Block 4, Connistone Map, crossing Huntington Boulevard and with the rear line of Lots 1 thru 5, Block 5, Connistone Map to the centerline of Cumberland Street; thence easterly with the centerline of Cumberland Street approximately 50.0 feet; thence leaving Cumberland Street northerly with the rear lot lines of Lots 1 thru 5, Block 10, Connistone Map to the centerline of Oakland Boulevard; thence with the centerline of Oakland Boulevard westerly approximately 85.0 feet; thence leaving Oakland Boulevard, northerly along the rear lot lines of Lots 1 thru 19, Map of Round Hill Terrace; thence with the north line of Lot 19, in an easterly direction 230.0 feet to the west right of way line of Williamson Road; thence with said right of way north 50.0 feet to the south corner of Tax No. 2080115; thence leaving said right of way and with the south line of Tax No. 2080115, westerly 230.0 feet to the common corner of Lot 20 and 21; thence with the rear line of Lots 21, 22, and 23 to the common corner of Lots 23 and 24; thence with the common line of Lots 23 and 24, easterly 230.0 feet to the west right of way line of Williamson Road; thence northerly with said right of way 50.0 feet to the common corner of Lot 24 and 25; thence leaving said right of way and with the common line of Lots 24 and 25 westerly 230.0 feet to the rear common corner of Lots 24 and 25; thence with the rear lines of Lots 25 thru 30, to the centerline of Clarendon Avenue; thence with the centerline of Clarendon Avenue, easterly, approximately 140.0 feet; thence leaving Clarendon Avenue, northerly, with the rear lot lines of Lots 3 thru 9, Block 1, Map of Shadylawn Court, to the common corner of Lot 2 and 3; thence with the common line of same easterly 60.0 feet; thence northerly with the line thru Lots 1 and 2 to the center of Broad Street; thence leaving Broad Street northerly with the west line of Lot 2, Block 1, Map of Hedgelawn; thence with the rear lines of Lot 3 thru 13, Block 1, Map of Hedgelawn to the centerline of Epperley Avenue; thence with the centerline of Epperley Avenue easterly approximately 100.0 feet; thence leaving Epperley Avenue, northerly with the rear lines of Lots 1 thru 7, Block 1, Map of Epperley Court, to the center of Ravenwood Avenue; thence leaving Ravenwood Avenue, northerly and with the rear line of Lots 1 and 2, Map of Layman Square, and the rear line of Lot 7, Block 2, Map of Floraland, to the common corner of Lots 6 and 7; thence with the common line of Lot 6 and 7, 155.0 feet easterly to the west right of way line of Williamson Road; thence with said right of way northerly 100.0 feet to the common corner of Lots 4 and 5; thence, leaving said right of way and the common line of Lots 4 and 5, 155.0 feet westerly to the rear common corner of Lots 4 and 5; thence with the rear line of Lot 4 to the common corner of Lots 3 and 4; thence with the common line of Lots 3 and 4, easterly 155.0 feet to the west right of way of Williamson Road; thence with said right of way northerly 50.0 feet to the common corner of Lots 2 and 3; thence leaving said right of way and with the common line of Lots 2 and 3 to the rear common corner of Lots 2 and 3; thence with the rear line of Lots 1 and 2 to the center of Floraland Drive; thence leaving Floraland Drive, northerly, with the rear lines of Lots 1 thru 7, Block 1, Map of Floraland, Lots 1 thru 7, Block 1, Map of James Addition, Lots 1 thru 17, Map of Sunset Manor, the rear line of Tax No. 2280111 and 2180156, 2280110, 2280106, 2280159, 2280105 and 2280101, to the centerline of Hershberger Road; thence with the centerline of Hershberger Road, easterly to the west right of way line of Williamson Road; thence with the west right of way of Williamson Road to the intersection of Curtis Avenue; thence with the centerline of Curtis Avenue westerly to the intersection of Cross Road; thence with the centerline of Cross Road to its intersection with Airport Road (relocated); thence with Airport Road (relocated) to its intersection with Hearthstone Road; thence leaving Airport Road and 10 with the centerline of Hearthstone Road, to its intersection with Maitland Avenue; thence with the centerline of Maitland Avenue easterly to its intersection with Woodbury Street; thence with the centerline of Woodbury Street northerly approximately 275.0 feet; thence leaving Woodbury Street and easterly with the north line of Lot 16, Block 10, Map of Airlee Court to a point on the rear line of Lot 4; thence with the rear line of Lots 4, 5, and 6 to the centerline of Hawthorne Road; thence northerly with Hawthorne Road approximately 120.0 feet; thence leaving Hawthorne Road and with the north line of Lot 2, Block 9, Map of Airlee Court 170.0 feet to the rear corner of Lot 2; thence with the rear line of Lot 2 thru 4, Block 9, Map of Airlee Court and the rear line of Lots 1 thru 5, Airlee Court Annex, to the corporate line of the City of Roanoke; thence with the corporate line east to the center of Williamson Road; thence, with the centerline of Williamson Road, southerly, approximately 9,500 feet to the place of beginning, and shall include the following tax parcel numbers: 3020102 3020118 3020117 3020201 3070901 3070903 3070512 3070513 3070514 3070515 3070517 3070519 3070520 3070521 3070524 3070526 3070527 3070528 3070529 3070317 3070239 3070240 3070248 3070254 3070401 3070402 3070403 3070405 3070407 3070412 3070418 3080923 3080927 3080822 3080823 3080824 3080825 3080826 3080827 3080721 3080722 3080725 3080646 3080647 3080648 3080649 3080650 3090216 3090217 3090218 3090234 3090237 3090243 3090231 3090240 3090229 3090228 3090227 3090226 3090225 2071322 2071301 2071302 2071304 2071305 2071003 (Planned Parenthood) 11 2071005 2071306 2071308 2071310 2071311 2071324 2070701 2070702 2070705 2070402 2070414 2070120 2070121 2070122 2070123 2070134 2070135 2070136 2070137 2070138 2070139 2070140 2070141 2070142 2070143 2070101 2070103 2070104 2081001 2081002 2081003 2081012 2080801 2080802 2080803 2080804 2080805 2080806 2080601 2080603 2080604 2080401 2080403 2080404 2080405 2080101 2080102 2080104 2080107 2080109 2080110 2080111 (Residential, Excluded) 2080112 2080113 2080115 2080116 2080119 2080120 2080121 2080148 2080149 2080150 2161313 2161315 2161316 2161317 2161318 2161319 2161320 2161013 2161016 2161017 2161019 2161020 2161021 2161022 2161023 2161024 2160615 2160617 2160618 2160621 2160303 2280301 2280302 2280304 2280307 2280101 2280105 2280106 2280110 2280111 2280114 2280115 2280117 2280118 2280119 2280134 2280136 2280137 2280138 2280139 2280141 (Church) (Church) 12 2280144 2280145 2280146 2280147 2280156 2280158 2280159 2190501 2190503 2190513 2190518 2190519 2190520 2190521 2190301 2190303 2190327 2190401 2200101 2200102 2200103 2200104 2200105 2200106 (Church) (Church) (Church) (City of Roanoke) 13 before you Mayor Bowers, Vice Mayor Fitzpatrick, Council Lady and council Men of Roanoke City Council. I am Evelyn D. Bethel, a resident of the Historic Gainsboro preservation District. MY home is located at 35 Patton Avenue, N. of the last remaining residential areas of North East Gainsboro. It saddens me tremendously to appear today because I believe last week was indeed one of the saddest in our city'5 recent history, our brightest young students were exposed to the worst of "politics-in-action". It occurred when one of Roanoke's elected officials publicly showed disrespect and complete disregard toward residents of the Gainsboro community by offering disparaging remark5 which could be considered racist. Therefore, it is my obligation to 5peak for the community I, represent by reminding you of a few facts about what--other than the music center--is "over there" in Gainsboro, the birthplace of Roanoke and its oldest neighborhood. By virtue of its architectural, historical and cultural significance to the City of Roanoke, Cainsboro has been declared by the Virginia Department of Historic ReSOUrCes to be eligible for the National Historic Landmarks Register. "over there" in ~ainsboro are hard working families living there for A to 5 generations; paying tames and fees; abiding by the law and voting for representation. "over there" in gainsboro are the St. Andrew's catholic Church, Arts Place at Old First occupying a former worship site, and a Head Start DaY Care center. Each of these sites is on both the National and Virginia Landmark Registers. These landmarks are living tribute to the fact that "over there" in gainsboro people of differing faiths and races have and continue to live together successfully. "Over there" in Gainsboro is another building pending historical landmark designation--the Gainsboro Library. This is a living manifestation of the positive and inspirational predominant presence of Blacks "over there" in Gainsboro since the early 1920's. The Day Gate Canter shows that there are future generations on the rise "over there" in Gainsboro. unless moved within the last few hours, "over there" in Gainsboro are the N&$, old Stone Printing buildings and can you believe it--Hotel Roanoke! Isn't this the structure Roanoke has received federal funds and million5 from the private sector to try to reopen? Surely, you need not be reminded that the proposed conference center will be located "over there" in Gainsboro. 5o, not only are there people and buildings of prominence "over there" in Gainsboro but new development of all types i5 proposed "over there". A lot of this development is against the wishes of residents and the community but apparently city council wants the dvelopments "over there" in Gainsboro. In conclusion, we residents "over there" in Gainsboro respectfully request that all poeople, and especially our elected officials, give fact5 about what i5 "over there" in Gainsboro. Perhaps the reverse news article will give you additional insight. De~r B~ Thanks for taking time from what must be a busy life in Woedbsidge to send me your essay, ~hy I've Given Up ou the Black Reading if~ I saw red. I rang you up immediately, only to have your wife tell me you'd iust left to run an errand. Ged--who know~ His bosines~-saw to it that I missed you. So I'm writing. You began by saying that black journalists--seeking to #bludgeon' whites with black victimization, claim all black men are "benign creatures who pass out Valentines on the Metro.' And you wrote that if only'the whirr m~a [your emphasis],' that'mutant... hateful, blue eyed ogre' had not pillaged Africa, a b ack fo ks would ha liying in oceanfront condos on the Ivory Coast. ' a 'count erpulnt'--ptesumably to something I've written. First things first. You get points for being honest enough to sign your name. But any reader of my column knows that just as I laud those rarely mentioned brothers who consistently do the ~ight thing. I'm forever together. Nobody hates black crime more Yes, some blacks think whites are inherently skin color determines anything other than how a person looks. happened it' my ancestors hadn't been stulen from Africa--though certainly, the bones of more than 40 million of them would not now Ilo beneath the Atlantic--those who engineered What bothers me is slaver/'· legacy. What It's bothersome that · nice white guy from Woedbtldge--yes, nice, moat nf the brothers wbo've railed at rae about "white devils' ate nice ten---could feel aa you do. That · man with · sweet-vulc~d wife ~l a: family would reiste thb incident from'a Dale Cit7 £~g tsip ohnouious b~t o~,~tr boom box... [the~ : Since black peopin ~re, as you ny, "·beurdltlea," 8ace you 'endured the te~a . mother [expletlvel" oace too often, ~ enffeted through 'one too many brother~ with · crouksd*up car stereo, you say you*ye "g~ven PPoo~ Bill It would be ousY to tr/ami b® similarly hurtful, to respond ia Idud. . But I keep fl2nking about your eom And seif-descsibed 'Aversgn White least the famous brothers like Colin Powell, Ron ~elinnm, Bryant Gumbel, ~nndsU Robinson, Den~l Washington, Gulch Binfo~. August Wi~ou. Nelson Mandela and many more who DONNA BRII'I* Virginia Man Surrenders to Racism BRITT, From Ct refute your stereotype--could willluily tell a child he loves that all black folks should be defined by two rude youths on a pier. Where does such willful blindness come from? And is it different from the arrogance that led one group of humans to so utterly ignore another's humanity that it systematically stripped them of all they owned, separated them from their culture, homes and families and made money off their misery? African Americans* don't invoke slavery just to make white folks feel bad. They do it because it explains so much, and because the attitudes that fostered it still exist. We all see similar arrogance in atrocities fueled by ethnic enmities in Bosnia, by religion-based blood feuds in Great Britain and the Middle East. But since you're talking skin color, so will I. And I want to know how you convinced yourself that if I'd been fishing on that pier with my own sweet, 7-year-old and heard those obscenities, I would not have been just as outraged. Clearly, you think you're more sensitive and refined. Better, even. Why do you need to think that? Having been told since birth that I was inherently lass, ! could use the boost given by feigned superiority. But I haven't resorted to it. Not because i'm better. It's because I'm thinking. I don't hate "the white man,' because there is un Thtwime man. There are only white mtn--aed women, and children, all individuals who should be dealt with on a case-by-case basis. And while 1 despise the smug assumptions of superiority held by some whites, their notion that only they are terrified by the direction in which the world is slipping, I can't hate them. rd rather hate what they do, and work tn change the minds that made them do it. Besides, for every letter I get from folks like you, I get 10 from white people who are reaching out. trying to love. But I'm wasting time, aren't I, Bill? You'll skim my words and do tl~e usual: cite black crime stats while ignoring what feeds them; ~inform' me of failures in black Africa while looking away from the successes; rant about the Marion Barrys, black unwed moms and drug dealers who outrage you, while absolving the Richard Nixons, skyrocketing white unwed births, and even organized crime. which makes the serious money off drug sales. People see what they want to see. I saw red, reading your words. But given time to think, most of us see people--everywhere and in every shade--behaving both beautifully and badly. Others just see color. and only as it supports what makes them feel superior. Still. I haven't quite given up on you, Bill. May God, who knows His business and who knows you, provide His blessings. And may lie bless your son too. Here's hoping he lives long and well, with eyes that see with love--no matter what lies his Daddy told him on a Dale City pier. MARY F. PARKER City Clerk, CMC/AA~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, V/rginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1993 File #72-184 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31489-052493 confirming your appointment of Glenn D. Radcliffe as Director of Human Development, effective July 12, 1993. Resolution No. 31489-052493 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 24, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc.' Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Acting Director of Finance Ms. Corinne B. Gott, Acting Director, Human Development Mr. Kenneth S. Cronin, Personnel Manager Mr. Barry L. Key, Manager, Office of Management and Budget Ms. Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of May, 1993. No. 31489-052493. A RESOLUTION confirming the City Manager's appointment of Glenn D. Radcliffe as Director of Human Development. BE IT RESOLVED by the Council of the City of Roanoke that the said Council doth hereby confirm the City Manager's appointment, pursuant to Section 7 of the City Charter, as communicated to Council by the City Manager in his report of May 24, 1993, of Glenn D. Radcliffe as Director of Human Development, effective July 12, 1993. ATTEST: City Clerk. May 24,1993 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor and Members of Council: Subject: Appointment of Director of Human Development Pursuant to Section 7 of the City Charter, I am pleased to appoint Glenn D. Radcliffe as Director of Human Development effective July 12, 1993. This position is subject to a confirmation by a majority of the members of Council. I recommend to you adoption of the attached resolution by which Council confirms the appointment of Mr. Radcliffe. Respectfully submitted, W. Robert Herbert City Manager WRH/dh cc: Ms. Mary F. Parker, City Clerk